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HomeMy WebLinkAboutMins 08/03/15 - 12/21/15I 1 ROANOKE CITY COUNCIL- REGULAR SESSION August 3, 2015 9:00 a.m. The Council of the City of Roanoke met in joint session with the Roanoke City School Board on Monday, August 3, 2015, at 9:00 a.m., at Round Hill Elementary School, 2020 Oakland Boulevard, N. W, City of Roanoke, Virginia, pursuant to Chapter 2, Administration, Article ll, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended; and pursuant to Resolution No. 40280- 070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members David B. Trinkle (arrived late), William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen (arrived late), and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. SCHOOL TRUSTEES PRESENT: Mark K. Cathey, William B. Hopkins, Jr., Annette Lewis, Laura D. Rottenborn, and Chairman Suzanne P. Moore -5. SCHOOL TRUSTEES ABSENT: Lori E. Vaught, and Richard Willis, Jr. -2. Representing the City of Roanoke: R. Brian Townsend, Assistant City Manager for Community Development; and Sherman M. Stovall, Assistant City Manager for Operations. Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Timothy R. Spencer, Legal Counsel; and Cindy Poulton, Clerk to the Board. SCHOOLS: Mayor Bowers welcomed everyone to the meeting, advised of the passing of Charles W. Day, a long -time educator and former School Board Trustee; and Chairman Moore introduced the newly appointed School Board Trustees Cathy and Rottenborn; and she thanked City Council and staff for their continued support of the Roanoke City School Board. 2 Items for Discussion: 1 RCPS+ Proaram Update Dr. Bishop advised that more than 3,000 students participated in the 2015 RCPS+ voluntary summer program, which is considered one of the most unique in the Commonwealth. She stated students who participate in the program return to school ready to team and do not experience a leaming gap. She noted that students improved reading skills through a program titled "Read to the Rhythm:' Dr. Bishop further advised that the United States would be the largest Spanish speaking country by the year 2050 and the foreign language has been infused into the program's curriculum. Mayor Bowers inquired as to how many schools participated in the RCPS Program; whereupon, Dr. Bishop indicated seven elementary schools, one middle school and one high school participated in the program. Council Member Ferris asked about outreach to parents of children that did not participate in the program and the reasons surrounding nonparticipation of students. Dr. Bishop advised that the school principals reached out to parents and were informed that due to custody matters and grand - parent commitments some students .� could not attend the entire length of the program, but some participation was better than no participation at all. Vice -Mayor Trinkle inquired as to the growth of the program over the last two years; whereupon, Dr. Bishop advised that growth was at approximately 500 additional students per year. The Mayor asked if transportation was provided for the students; whereupon, Dr. Bishop replied in the affirmative. School Year Hiahliahts /Accomolishments Dr. Bishop referred to the handout entitled "A Look Back at our Accomplishments" and explained that it reflected the Division's accomplishments relative to the Strategic Plan 2009 — 2014 and noted that the School Board received an overview of the year through the balanced scorecard and equity scorecard. She pointed out that a brochure of accomplishments would be provided to the Mayor for his upcoming State of the City address. She pointed out that the data was presented for Caucasian and African American students as they represent the majority of RCPS students and noted that mathematics and reading experienced a major drop in 2012 - 2013 due to test changes, but was 1 pleased that the on -time graduation rate was almost the same at 85.95 percent for JJ Caucasian students and 85.68 percent for African American students. KI Mayor Bowers asked about the correlation between the PALS test scores and reading SOL scores; whereupon, Dr. Bishop advised that the two tests were measured differently and she would provide more information at a later date. Dr. Bishop advised that Lincoln Terrace was an example of a school that had struggled for years and the current mathematics score was 91; whereupon, Council Member Lea asked if the good news about Lincoln Terrace had been shared with the community. The Superintendent stated that Lincoln Terrace remained unaccredited because of reading, but she would share the success through a series of community forums. She further noted that the on -time graduation rate is a result of a lot of hard work by Dr. Julie Drewry, Carlton Bell, Mollie DeBerry and others, and if the percentage included all graduates, it would be higher because students were not dumped because they could not be an asset to the on -time graduation rate. Council Member Lea commended the school division on the success of Forest Park Academy; whereupon, Vice -Mayor Trinkle concurred in the comment and inquired as to the amount of time it took for students to graduate who were not on time. C Dr. Bishop explained that many students graduated within five years and noted that there have been 923 graduates from Forest Park Academy since its inception. Council Member Rosen asked for the percentage for all graduates; whereupon, Dr. Bishop advised that the information would be provided at a later date. School Board Trustee Lewis asked if the Legislative Committee should plan to request legislation with regard to SOL tests; whereupon, Dr. Bishop replied no; however, proposed changes to the science requirements by the Virginia Department of Education may need to be addressed as such changes mandate that all students must take physics in order to earn a diploma and it will cost the school division about $500,000.00. Round Hill — Project Overview and Tour The Mayor advised that the tour would commence following the recess /adjournment of the joint meeting. Outsourcina Update Dr. Bishop advised that the Board received a positive update in June regarding C Source4Teachers and pointed out that the Board was is in the preliminary stages of negotiating a contract to begin in the summer of 2016 to outsource food services to improve food quality and deliver of the best product possible for students. 4 Council Member Ferris commented that he had been contacted by local vendors expressing concern about losing contracts and asked if anyone had reached out to the businesses. Dr. Bishop advised that contract negotiations were about protecting Roanoke City businesses and she would reach out to the local vendors. Mayor Bowers inquired if the Council could receive information with regard to the outsourcing; whereupon, the City Attorney suggested he review the information first and advise the Council as to what information would be available to avoid any issue with possible procurement. Policy for Manaaina Fund Balance Chairman Moore expressed gratitude to the Council and School Board for the available fund balance and commented that much of it remained unspent. She announced that the School Board would conduct its biennial retreat on August 11 and fund balance was an agenda item for discussion In response to inquiry from Vice -Mayor Trinkle with regard to the policy r� referencing an amount for the balance; Dr. Bishop stated that because of the fund J balance the Division saves as much as it can anticipating the potential for major initiatives, such as new reading materials and any policy verbiage would be developed by the School Board. Council Member Bestpitch advised that he requested the item not intending on making decisions, but to raise questions for discussion by the Joint Services Committee about a reserve fund, fund target, and parameters for use of the fund. Status of Communitv Eliaibility Provision (CEP) Application Dr. Bishop advised that the division was still awaiting approval from the State on the application to provide free meals (breakfast and lunch) to students in 17 schools deemed to be eligible for the CEP program, resulting in a $40,000.00 increase in revenue for the schools. In response to inquiry from Council Member Price as to what the program provides, Dr. Bishop advised that within the qualifying schools, all students were eligible to receive free meals, parents would not have to complete an application, and lunch lines would move swiftly allowing more time for students to enjoy the meal. She stated that unfortunately for the nonparticipating schools, parents would have to complete the free and reduced lunch application. 01 UFall Sports Schedules for Middle and High Schools Staff distributed the 2015 Fall Sports Schedules for the middle and high schools. (See 2015 Fall Sports Schedules on file in the City Clerk's Office.) Comments by Council /School Board Trustees: Council Member Price expressed appreciation to the Council, Annette Lewis and Mark Cathay for participating in a very successful second youth summit. Mayor Bowers announced the School Convocation scheduled to be held on Monday, August 10, 2015 9:00 a.m., at the Berglund Center. Council Member Ferris recognized Justin McLeod, Community Relations Coordinator, Roanoke City Schools, on its social media presence and website and asked If there was a specific marketing program for realtors after hearing concerns that realtors were not guiding newcomers to the City of Roanoke. Dr. Bishop advised that she and Mr. McLeod would reach out to the local realtors r. association to address the issue. Vice -Mayor Trinkle suggested development of a relocation brochure for submission to local realtors. V Round Hill Elementary School Project Update Steve Barnett, Assistant Superintendent for Operations, presented an overview of the project, noting that the project began in 2013 to be completed by summer of 2016 providing a new gymnasium, kitchen /cafeteria, 12 new classrooms, six renovated classrooms, expanded parking, renovation of six kindergarten classrooms, and removal of all modular classrooms. He further noted that the project remained within the parameters of the budget and was on schedule. In response to an inquiry from Council Member Price as to when the preschool classes would return to the school, Mr. Barnett advised that preschool classes would remain at the church for an additional year prior to returning to Round Hill in the fall of 2016. Dr. Bishop added that if space was available, the preschool classes at Monterey Elementary School could be relocated to Round Hill. Mr. Barnett thanked the City Manager and staff for their cooperation and assistance with the Round Hill Elementary School Project and also recognized the efforts of Martha Chester, President, Hughes Architects; and Troy Smith, Avis Construction, who ensured minimal disruption for students during the school year. 0 There being no further business, Chairman Moore declared the School Board meeting adjourned at 10:32 a.m. Mayor Bowers declared the Council meeting in recess for a tour of the facility; and thereafter, to be reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., for its Informal Session of Roanoke City Council. At 11:18 a.m., the Council meeting reconvened in the Council Chamber, Room 450, with Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Council Member Lea. ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded) CITY COUNCIL - CITIZEN OF THE YEAR: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss the 2015 Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 1 J 7 Council Member Bestpitch moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: City Manager was asked to schedule a briefing to provide an update on passenger rail returning to Roanoke during the regular session of Council on Monday, August 17 or Tuesday, September 8. BRIEFINGS: ROANOKE RIVER GREENWAY "BRIDGE THE GAP" PHASE II: Philip Schirmer, City Engineer, gave a brief remarks regarding Phase II of the Roanoke River Greenway "Bridge the Gap', consisting of the following: • Public Benefit of Greenways • Where we've been • Where we're going • Budget • Challenges • Schedule During Mr. Schirmer's comments, Council Member Lea entered the meeting (11:26 a.m.) blic ►� Pu Benefit ROANOKE Alternative Mode of Transportation Public Fitness /Recreation Reduce Carbon Emissions Increase Proximate Property Values Eco- Tourism Highlight City's Natural Heritage ICity of Roanoke - Engineering Division I Where We've Been ROANOKE 1999 - Smith Park Trail L 2005 - Wasena Park Trail 2006 - River's Edge Trail 2007 - Bennington Street Trail 2008 - Hospital Complex Trail and Bridge 2010 - Piedmont Park, Vic Thomas Park, and Low Water Bridge Replacements 2012 - Memorial Bridge to Bridge Street Trail 2014 - Memorial Bridge Trail 2015 - Bridge the Gap Phase I from Aerial Way Drive to Salem City of Roanoke - Engineering Division v ; - City of Roanoke - Engineering Division 9 10 City of Roanoke - Engineering Division 8 Miles of trail completed within the City of Roanoke "Bridge the Gap" Phase II from Bridge Street to Aerial Way Drive completes 10 miles of Greenway in the City of Roanoke Regional interconnection with Salem, Roanoke County, and points beyond... City of Roanoke - Engineering Division lot's Bridge the Gap - Phase 11 11 12 Phase 11 — START @ Bridge Street ROANOKE Phase '�► Associated ROANOKE �f 13 IKPhase II - @ Omnisource Southeast, Inc. ig 0 Phase II - @ Omnisource Southeast, Inc. OF 14 Phase II - @ Walker Foundry & Norfolk Southern Corp. Phase 11 - .. Norfolk Southern ROANOKE 1 15 100 Phase II - END @ Aerial Way Drive Norfolk Southern Corp. .. i' Project Budget Overall cost of the Greenway within the City $16.21VI - City's Share $TAM to date Budget for Bridge the Gap is $6.8M - $2.SM in RSTP no City Match - $3.OM in Revenue Sharing 50/50 Match - $1.OM in Private Donations City of Roanoke- Engineering Division 16 ROW Acquisition - Easement is required from three property owners to complete the final 11 miles Budgetary Constraints - $2.81M in RSTP Funds set to expire 6/30/2017 - FY 13 - $1.8M expires 6/19/2015 (Phase I Expenditure) - FY 14 - $ 1.2M expires 6/1912016 ICity of Roanoke - Engineenng Division Material Palette RO Land Acquisition Status iig • Acquire Rights of Way: Fall 2015 Bid /Award Phase II Construction: Winter 2016 Construct Phase II: Spring 2016 — Spring 2017 City of Roanoke— Engineering Division 17 W (See copy of presentation on file in the City Clerk's Office.) Council Member Bestpitch offered comments regarding visible signage on the greenways for tourists, mainly getting off of the Roanoke River Greenway at Piedmont Park and /or Mill Mountain Greenway. Following additional comments about the Phase II project, Mayor Bowers stated that the presentation would be received and filed, without objection by the Council. LEAN SIX SIGMA PROJECTS: Jane Conlin, Director, Human Services/Social Services; Connie Carter, Human Services Business Administrator; and Steven Martin, Chief of Human Services Benefits Program, shared successful outcomes in connection the LEAN Six Sigma projects that were undertaken in the Social Services Department: With regard to the projects, Ms. Conlin mentioned that the focus was on the following two Benefit Program areas applications — "Save Time, Apply Online "; and renewals — "Benefit Renewals ", and the driving factors being eligibility modernization, initiatives from Virginia Department of Social Services; and improve customer service: WZ' Save Time,AppyOnline ROANOKE!... CommonHelp Cnaamrr -Jane ConLn, D[Fector of Human S Jv,ues, Soma) Semces Green Salt- Connie Caner, Human Servloaa Suslne e; Admin,strator Team Menbtas -Da,ra Alexander, lanmler Rxmas Lmdseyrannm,l] ,� „rep t 20 Takt T n&Rate no,A iwm Anµia 9•ik =gym �av IIpK iwm 22 Save Time, Appy On line Beneftato the City of Roanoke Utilize Support Staff to Key Applications 0 $3,460 or 183% Increase Online Applications ® $12,340 or 26.8% Decrease Wall hake Time e $38,640 or 22.5% L Benefibtethe o Productmty SaNrgs (Customers Initiate Renewals Timely) . $27,620 E Producti ity Samrgs (Decreasing the percentage of renewals Who initiate renewal after expiration) • $24,408 LEAN Six Sigma Projects Lessons Leamed ,.., * COMMUNICATION ® DEADLINES o TEAMWORK o FOLLOW DMAIC STEPS 23 M (See copy of presentation on file in the City Clerk's Office.) Following comments and accolades by the Council, the presentation was received and filed, with objection. At 12:45 p.m., the Mayor declared the meeting in recess for a Closed Meeting in the Council's Conference Room, Room 450, until 2:00 p.m., for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price (arrived late), Court G. Rosen and Mayor David A. Bowers -7. ABSENT: None. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor, Trinity Lutheran Church. 25 The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Council Member Bestpitch recognized Lucie Lemasurier, a student intern from St. Lo, Frances, having worked for the past two months as an intern at the Center in the Square. At this point, Council Member Price entered the meeting (2:08 p.m.) PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Martin Jeffrey, 421 Fairfax Avenue, N. W., appeared before the Council and urged the Administration to work with area businesses to create opportunities for employment of youth; he reiterated reasons for an increase in minimum wage; and stressed the importance of extending Valley Metro bus service and hours for citizens seeking employment or relying on bus service as a mode of transportation. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and again spoke about being terminated from the City's employment. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. The Mayor called attention to two requests for public hearing from the City Manager. EASEMENTS: A communication from the City Manager requesting that Council schedule a public hearing for Monday, August 17, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the vacation of an existing access easement and the dedication of a new access easement to the Roanoke River Investments, LLC, was before the body. (See communication on file in the City Clerk's Office.) 26 Council Member Ferris moved that Council concur in the request of the City J Manager as above described. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded) HOUSING - GRANTS: A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, September 8, 2015, at 2:00 p.m., or as soon thereafter as the matter may be heard, to receive public comment with regard to the City's Draft Consolidated Annual Performance Evaluation Report (CAPER) , was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded) BRIDGES - BICYCLES: A communication from the City Manager with regard to the Franklin Road Bridge replacement project bicycle accommodations was before the Council. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the communication be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded) WA ROANOKE PUBLIC LIBRARY BOARD: A communication from the City Clerk advising of a vacancy created by unexcused absences of Shawna Battle on the r. Roanoke Public Library Board for a term of office ending June 30, 2017, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council accept the resignation and receive and file the communication. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded) OATHS OF OFFICE- ROANOKE ARTS COMMISSION- ROANOKE PUBLIC LIBRARY BOARD- ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: Report of qualifications of Jeremy W. Butterfield as a member of the Roanoke Arts Commission to fill the unexpired term of office of M. Rupert Cutler ending June 30, 2016; Sharon L. Ramey as a member of the Roanoke Public Library Board for a three- year term of office ending June 30, 2018; and Daniel E. Karnes as a Commissioner of the Roanoke Redevelopment and Housing Authority for a four -year term of office ending August 31, 2019, were before the Council. (See Oaths of Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the report of qualifications be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded) REGULAR AGENDA �- PUBLIC HEARINGS: NONE. w. W PETITIONS AND COMMUNICATIONS: NONE, J REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: POLICE - DOMESTIC VIOLENCE - GRANTS: The City Manager submitted a written communication recommending acceptance of the 2016 Virginia Sexual and Domestic Violence Victim Fund Grant from the Virginia Department of Criminal Justice Services to partially fund an existing Sexual Violence Specialist position in the Police Department. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#40309- 080315) A RESOLUTION authorizing acceptance of the Virginia Sexual & Domestic Violence Victim Fund Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 633.) Council Member Lea moved the adoption of Resolution No. 40309 - 080315. The motion was seconded by Council Member Price. Following positive accolades by Council Member Lea regarding the receipt of the grant; and additional comments from the City Manager pertaining to the services to be provided by the Police Department to combat domestic violence and work to improve community relations, Resolution No. 40309- 080315 adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded) 29 Council Member Lea offered the following budget ordinance: ( #40310 - 080315) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 634.) Council Member Lea moved the adoption of Budget Ordinance No. 40310- 080315. The motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded) -- STATE HIGHWAYS- BUDGET: The City Manager submitted a written communication recommending acceptance of the FY2016 Revenue Sharing Program Award from the Virginia Department of Transportation for seven infrastructure improvement projects. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: (#40311- 080315) A RESOLUTION accepting the Virginia Department of Transportation's (VDOT) award of Transportation Revenue Sharing Program Funds (Revenue Sharing Funds) to the City in the total amount of $10,000,000.00 to be allocated among seven Projects; authorizing the City Manager to execute seven (7) VDOT Appendix A documents for Revenue Sharing Funds for the Projects set forth below, which will require the City to provide matching funds of $10,000,000.00; and authorizing the City Manager to take certain other actions in connection with the above matters and Projects. (For full text of resolution, see Resolution Book No. 77, page 635.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40311 - 080315. The motion was seconded by Council Member Ferris. 30 Following remarks regarding funding from the Virginia Department of Transportation's FY 2016 Transportation Revenue Sharing Program, in the total amount of $10 million which requires a City match of $10 million, Resolution No. 40311 - 080315 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded) Vice -Mayor Trinkle offered the following budget ordinance: ( #40312 - 080315) AN ORDINANCE to appropriate funding from Virginia Department of Transportation Revenue Sharing Funds and the Economic & Community Development Reserve to the Franklin Road Over NSRW Bridge Replacement, Capital Street Paving, Bridge Maintenance, Sidewalk Improvements, City -wide Curb Gutter Sidewalk, Stormwater Improvements, and Orange Avenue & King Street Intersection Improvements projects, amending and reordaining certain sections of the 2015 - 2016 Stormwater Utility and Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 636.) Vice —Mayor Trinkle moved the adoption of Budget Ordinance No. 40312 - 080315. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded) STORM DRAINS- STREET IMPROVEMENTS: The City Manager submitted a written communication recommending acquisition of real property rights for Oliver Road/Troy Avenue, N. E., Stormwater Drainage Improvements Project. (For full text, see communication on file in the City Clerk's Office.) 31 Council Member Ferris offered the following ordinance (#40313- 080315) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Oliver Road/Troy Avenue Stormwater Drainage Improvements Project ( "Project "); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 638.) Council Member Ferris moved the adoption of Ordinance No. 40313 - 080315. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded) PARKING GARAGES - INSURANCE- RECREATION: The City Manager submitted a written communication recommending execution of an agreement for the use of 6 Riverside Parking Garage owned by Carillon Property Management on October 16 -18, 2015 in connection with the Roanoke GO Outside Festival. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40314 - 080315) A RESOLUTION authorizing execution of an Agreement with Carilion Property Management in connection with the use of 6 Riverside Parking Garage during the 2015 Roanoke GO Outside Festival. (For full text of resolution, see Resolution Book No. 77, page 639.) Council Member Bestpitch moved the adoption of Resolution No. 40314- 080315. The motion was seconded by Council Member Ferris. Since6 Riverside Parking Garage is owned by Carilion Property Management, which is an affiliate with Carilion Clinic, his employer, Vice -Mayor Trinkle announced that he must abstain from any participating in any discussions and read the following statement for the record: 32 "STATEMENT OF CONFLICT OF INTEREST I, David B. Trinkle, sate that I have a personal interest in agenda item 7.a.4. for the session of City Council for Monday, August 3, 2015, regarding the execution of an agreement for the use of 6 Riverside Parking Garage that is owned by Carilion Property Management. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 3r° day of August 2015. S /David B. Trinkle David B. Trinkle Vice -Mayor and Members of Council" (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) There being no additional comments by the Vice - Mayor, Resolution No. 40314- 080315 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Bestpitch and Mayor Bowers -5. NAYS: None -0. (Vice -Mayor Trinkle abstained from voting) (Council Member Rosen was not present when the vote was recorded) At this point, Council Member Rosen entered the meeting (2:32 p.m.) COMMENTS OF CITY MANAGER: The City Manager shared the following comments: Second Annual Roanoke Youth Summit • Held on Saturday, August 1, at Patrick Henry High School • This event was free and open to all rising middle and high school students • Purpose of the summit was to engage youth in conversations about topics like: • Police /community relations • Help Save The Next Girl Project • Preparing for and paying for college ^ 33 • Separate conversations were held for both youth and their parents or guardians • Participants also enjoyed a lunch, a DJ, karacke, and an obstacle course. Events at Elmwood Park • Big Lick Summer Concert Series: • This past weekend (Sunday) Morris Day & The Time and Cameo performed in Elmwood Park • On August 11, Old Crow Medicine Show will take the stage at Elmwood Park • On August 20, Joan Jett & the Blackhearts will perform National Night Out 2015 - Tuesday August 4 • Schedule of events include: • Afton Gardens Apartments: Community Celebration: main parking lot at 703 Hunt Avenue, N. W., 4:00 p.m. — 6:00 p.m. • Ashton Apartments: Community Celebration: main parking lot at 3530 Donna Drive, N. W., 4:00 p.m. — 6:00 p.m. • Fairland Civic Organization: Annual Fish Fry and Potluck on vacant lot at comer of Fairland and Kirkland Avenue, N. W., 6:00 p.m. - 8:00 p.m. • Greater Huntington Area Neighborhood Watch: safety walk followed by G snacks and beverages at 2803 Huntington Boulevard, N. W., 7:00 p.m. — 9:00 P.M. • Melrose Rugby and Loudon Melrose Neighborhood groups: neighborhood celebration, Staunton Park, between 22nd & 23rd Streets, N. W., 7:00 P.M. — 9:00 P.M. • Northwest Neighborhood Environmental Organization Community Party (NNEO): food, fun and prizes, Loudon Park across from 802 Loudon Avenue, N. W., 6:00 p.m. — 8:00 p.m. • Old Southwest, Inc.: neighborhood hot dog social at Alexander /Gish House at 641 Walnut Avenue, S. W., 6:00 p.m. — 9:00 p.m. • Southeast Action Forum, Star View Heights Neighborhood Watch, Belmont Neighborhood Association, Riverdale Farm Neighborhood Association and Kenwood Neighbors: Neighborhood Celebration and Potluck: Fallon Park at 502 19th Street, S. E., 4:00 p.m. — 9:00 p.m. • An up -to -date list of events taking place around the City is posted on the city's website by visiting www.roanokeva.gov /nno. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. 34 MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Mayor Bowers called attention to Single Stream Recycling scheduled to begin on October 5; and reminded everyone that the cans would be distributed over a period of six weeks and weekly brush and bulk would continue on its same schedule. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES: OATHS OF OFFICE - ROANOKE PUBLIC LIBRARY BOARD: The Mayor called attention to a vacancy on the Roanoke Public Library Board created by unexcused absences of Shawna Battle for a term ending June 30, 2017; whereupon, Mayor Bowers opened the floor for nominations. Council Member Price placed in nomination the name of Rachel H. Wheaton. There being no further nominations, Ms. Wheaton was appointed as a member of the Roanoke Public Library Board to fill the unexpired term of Shawna Battle ending June 30, 2017, by the following vote: FOR MS. WHEATON: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. OATHS OF OFFICE - ROANOKE CIVIC CENTER COMMISSION: The Mayor called attention to the expiration of the three -year terms of office of Judy Jackson, Woody Deans and Stephen Willis as members of the Roanoke Civic Center Commission ending September 30, 2015; whereupon, Mayor Bowers opened the floor for nominations. Council Member Price placed in nomination the names of Judy Jackson, Woody Deans and Stephen Willis. There being no further nominations, Ms. Jackson and Messrs. Deans and Willis were reappointed as members of the Roanoke Civic Center Commission for terms of three - years, each, ending September 30, 2018, by the following vote: FOR MS. JACKSON AND MESSRS. DEANS AND WILLIS: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. 35 OATHS OF OFFICE - ARCHITECTURAL REVIEW BOARD: The Mayor called attention to expiration of the four -year terms of office of John Fulton and Derek Cundiff as (Registered Architects) members of the Architectural Review ending October 1, 2015; whereupon, Mayor Bowers opened the floor for nominations. Council Member Price placed in nomination the name of John Fulton, registered architect. There being no further nominations, Mr. Fulton was reappointed as member of the Architectural Review Board for a four -year term of office ending October 1, 2019, by the following vote: FOR MR. FULTON: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. OATHS OF OFFICE - ECONOMIC DEVELOPMENT AUTHORITY: The Mayor called attention to the expiration of the four -year term of office of Braxton G. Naff as a Director of the Economic Development Authority on October 20, 2015; whereupon, Mayor Bowers opened the floor for nominations. Council Member Price placed in nomination the name of Braxton G. Naff. ., There being no further nominations, Mr. Neff was reappointed as a Director of the Economic Development Authority for a four -term of office ending October 20, 2019, by the following vote: FOR MR.NAFF: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. (A resolution appointing Mr. Naff as a Director of the Economic Development will be adopted at the next regular meeting of City Council.) 36 COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers -7. NAYS: None -0. There being no further business, the Mayor declared the regular meeting adjourned at 2:42 p.m. APPROVED ATTEST- Stephanie M. Mooynolds" MMC David A. Bowers City Clerk Mayor 37 ROANOKE CITY COUNCIL — REGULAR SESSION August 17, 2015 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, August 17, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article II, Cjtv Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280 - 070615 adopted by the Council on Monday, July 6, 2015. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers -6. ABSENT: Vice -Mayor David B. Trinkle -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend M. Sylvia Ball, Pastor, Sweet Union Baptist Church, The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. The Mayor announced the 2015 State of the City Address would be held on Thursday, September 3 at 7:30 a.m., at the Taubman Museum of Art. Mayor Bowers introduced Evita Wong, President, Kimberly Phillips, Travis Zonker, David Martin, members of the Virginia Western Community College Circle K Club, a club sponsored by the Kiwanis Club. 4 38 PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT- FINANCE: Mayor Bowers announced that the Comprehensive Annual Financial Reports (CAFR) for the fiscal year ended June 30, 2014 for both the City of Roanoke and the Pension Plan, have received Certificates of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA); and the Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting; and its attainment represents a significant accomplishment by a government and its management. The Mayor recognized the Director of Finance and Pension staff on their achievements; and presented Certificates to the Finance staff. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Bernadette Brown, 2125 Andrews Road, N. W., Roanoke, Virginia 24017 appeared before the Council and shared concerns about discrimination in the Roanoke City Schools. Ms. Brown was advised that the Council did not have jurisdiction and could not take any action regarding the matter. It was suggested that Ms. Brown follow -up with the Roanoke City School Board. Robert Gravely, 3360 Hershberger Road, N. W., Roanoke, Virginia 24017 appeared before the Council and again spoke about the unfairness by the City administration regarding the termination of his employment with the City. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. The Mayor called attention to additional request for a Closed Meeting by the City Attorney, in conjunction with two requests for Closed Meeting by the City Manager. MINUTES: Minutes of the regular meetings of Council held on Monday, February 2, 2015, and Tuesday, February 17, 2015, were before the body. (See copy of minutes on file in the City Clerk's Office.) 3 39 Council Member Rosen moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) CITY -OWNED PROPERTY -SALE OF PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located in the Coyner Springs area of Botetourt County, bearing Parcel ID Nos. 108(9)1B and 108(9)1A, where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) CITY -OWNED PROPERTY -SALE OF PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 502 19th Street, S. E., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) P MN Council Member Rosen moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice-Mayor Trinkle was absent.) HUMAN SERVICES ADVISORY BOARD: A communication from the City Clerk advising of vacancies on the Human Services Advisory Board created by the unexcused absences of LaJuan Thomas for a term of office ending November 30, 2016; and Victoria M. Cox for a term of office ending November 30, 2018, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the communication be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) ANNUAL REPORTS- FINANCE BOARD: Annual Report of the City of Roanoke Finance Board (OPEB) for Fiscal Year ending June 30, 2015, was before the Council. (See Annual Report on file in the City Clerk's Office.) Council Member Rosen moved that the Annual Report be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) 41 ANNUAL REPORTS - DEFINED CONTRIBUTION BOARD: Annual Report of the Defined Contribution Board for Fiscal Year ending June 30, 2015, was before the Council. (See Annual Report on file in the City Clerk's Office.) Council Member Rosen moved that the Annual Report be received and filed. The motion was seconded by Council Member Price and adopted by the following vote AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) OATHS OF OFFICE- ROANOKE CIVIC CENTER COMMISSION -YOUTH SERVICES CITIZEN BOARD: Reports of qualification of the following individuals were before the Council: Barbara A. Dameron as the Director of Finance of the City of Roanoke, effective July 1, 2015; Judy W. Jackson as a member of the Roanoke Civic Center Commission for a three -year term of office ending September 30, 2018; and Kenai Hunt (Student/Altemate), Ashleigh Lowery (Student), Malik Morris (Student), and Quentin Long (Student/Alternate) for one -year terms of office, each, commencing July 1, 2015 and ending June 30, 2016, as members of the Youth Services Citizen Board. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Rosen moved that the reports of qualification be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) M CITY ATTORNEY: A written communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel pertaining to actual litigation, where discussion in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2- 3711(A)(7), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the Council concur in the request of the City Attorney as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. 1 PETITIONS AND COMMUNICATIONS: •J COMMONWEALTH'S ATTORNEY - GRANTS- VICTIM WITNESS PRORAM: A communication from the Commonwealth's Attorney recommending acceptance of the Victim/Wltness Program Grant; and a communication from the City Manager concurring in the recommendation. (See copy of communications on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40315- 081715) A RESOLUTION authorizing acceptance of a Victim/Witness Assistance Program grant from the Commonwealth of Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 640.) 43 Council Member Ferris moved the adoption of Resolution No. 40315 - 081715. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) Council Member Ferris offered the following budget ordinance: ( #40316 - 081715) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Victim Witness Program Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 641.) Council Member Ferris moved the adoption of Budget Ordinance No. 40316 - 081715. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: GRANTS -URBAN FORESTRY- BUDGET: The City Manager submitted a written communication recommending acceptance of the Fiscal Year 2016 Urban and Community Forestry Grant from the Virginia Department of Forestry; and execution of a Memorandum of Agreement. (For full text, see communication on file in the City Clerk's Office.) M Council Member Rosen offered the following resolution: 4 (#40317- 081715) A RESOLUTION accepting a FY 2016 Urban and Community Forestry Grant to fund a part-time Urban Forestry Planner to work under the Urban Forester, and authorizing the execution of any required documents in connection therewith, upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 77, page 642.) Council Member Rosen moved the adoption of Resolution No. 40317-081715. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) Council Member Rosen offered the following budget ordinance: ( #40318 - 081715) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Urban and Community Forestry Grant, amending and ...JJJ reordaining certain sections of the 2015 - 2016 General and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 642.) Council Member Rosen moved the adoption of Budget Ordinance No. 40318- 081715. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) ART: The City Manager submitted a written communication recommending approval of the Public Art Action Plan for Fiscal Year 2016. (For full text, see communication on file in the City Clerk's Office.) 45 Council Member Price offered the following resolution: ( #40319- 081715) A RESOLUTION approving a Public Art Action Plan for FY2016. (For full text of resolution, see Resolution Book No. 77, page 643.) Council Member Price moved the adoption of Resolution No. 40319- 081715. The motion was seconded by Council Member Rosen. Susan Jennings, Arts and Culture Coordinator, reported that the Public Art Site Plan was adopted by the Council on April 2, 2007, and that at the July 21, 2015 meeting of the Roanoke Arts Commission, the Commissioners voted on and approved the Public Art Action Plan and an estimated budget for public art projects for FY2016. She insinuated that the purpose of this report is to submit the recommendations of the Arts Commission to City Council for approval. Ms. Jennings highlighted the Public Art Work Plan for FY2016 as follows: Overview RDANOKE • The Roanoke Ads Commission IRAQ approved these projects at then monthly meeting on July 21, 2015. • Pre major projen for FY 2016wiA be topWUart Public Art Work uncle etas SRlbcdge thatpon"iI downtown to under t e Roanoke. Several smaller projects whl be produced in Plan partnership with other organizations. • The RAC Continues to add works to the regional collection each year. • The RAC has ongoing maintenance responsibilities FY 2016 folbwiug the Conservation Study completed ir2012. AF. Art on the Bus • The RAC will again partner with Ride Solutions and Valley Metro to place works from the collection on city buses. • We will hire a writer or artist to ride the buses and create work from their experience. • Budget. $4,000 from Percent for Art Funds Meander by Marcia McDade Littlefreelibranwrg Ten Speed by Charles Goolsby Little Free Libraries Pad ners in this project include Neighborhood Services, Parks and Recreation and Roanoke City Libraries. Six boxes have been donated by The Roanoke Times. Artists will be hired to enhance them. At least one will be placed in each quadrant of the city. The RAC will partner with neighborhood organizations and others to monitorthem. More info a Littlefreelibraries.org Budget: 55,000 from Percent for Ad Funds I Detro Purchase Regional Art Rr FY 2014 gaps in the regional tole[tbn were identified and a poky vas eetabhshed to guide the RA[ m puci teJOn41 M Three paces were added to the regional oodectbn in FY 1014 and four pieces an W 1015. Budge r5,000 n percent for M FuWs Four wanks by Ai Amai rot Mln David Ramey werewdisced n FY 2015 Donated Boxes Gateway to Southeast Roanoke Art Project • Art will be placed under the 1581 overpass at Tazewell Ave. • The artist will work with Belmont Neighborhood Association and S.E. Action Forum to capture the spirit and character of the neighborhood. • Budget: 416,000 in Percent for Art Funds 47 Location Photos Stunmary Total in Percen fa An Accoux Ayproximalely 5119,000 FY 2016 Expenses Art on the Bus $4.000 Little Free Libranes $ 5,000 Rxchase Regional Art $5,000 Gateway to Southeast $16.000 Taal FY 2016 Expenses $30,000 W1C Ymas [okeep a Mm,wm d fS0,W0 � tM1e x[wn la [oMbn mx[enmc0 pupo[at The Roanoke Arts Comnussion Thank you for your support of the Public Art Program Questions? (See copy of the PowerPoint presentation on file in the City Clerk's Office.) Council Member Bestpitch commented on the replication of art pieces on Valley Metro buses, and then asked about the little free libraries, specifically whereby anyone could take books and donate them to one of boxes once they are set up; whereupon, Ms. Jennings responded in the affirmative, and elaborated that a box has already been set up at 16 West, with a sign that says "Take a book. Bring a book back:' She continued that the Arts Commission intends to partner with neighborhood organizations and others to monitor the boxes. I M There being no additional remarks about the Plan, Resolution No. 40319 - 081715 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) EASEMENTS - PURCHASE OF PROPERTY: The City Manager submitted a written communication recommending acquisition of real property rights for Gatewood Avenue /McVitty Road, S. W., Stormwater Drainage Improvement Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40320 - 081715) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Gatewood /McVitty Stormwater Improvement Project ( "Project "); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 644.) Council Member Bestpitch moved the adoption of Ordinance No. 40320 - 081715. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers-6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) EASEMENT - PURCHASE OF PROPERTY: The City Manager submitted a written communication recommending authorization to acquire various real property rights in connection with the King Street, N. E., Improvement Project. (For full text, see communication on file in the City Clerk's Office.) 50 Council Member Bestpitch offered the following ordinance: 1 (#40321- 081715) AN ORDINANCE providing for the acquisition of real property J rights needed by the City in connection with the King Street Improvements Project ('Project "); authorizing the successful design -build bidder to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 645.) Council Member Bestpitch moved the adoption of Ordinance No. 40321 - 081715. The motion was seconded by Council Member Ferris; Chris Craft, President, Wildwood Civic League, appeared before the Council in support of the project. There being no other speakers or comments by the Council, Ordinance No. 40321- 081715 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) COMMENTS BY THE CITY MANAGER. The City Manager shared the following comments: The Roanoke Valley Alleghany Regional Summit on Housina and Resources • Wednesday, August 12, from 8:30 a.m. to 3:30 p.m. at the Salem Civic Center. • Sponsored by the Cities of Roanoke and Salem, Roanoke County, Trust, VHDA and Bowman Systems. • The Summit brought together more than 130 participants representing local governments, public housing authorities, businesses and service providers. • Localities that participated included the Cities of Roanoke, Salem and Covington and the Counties of Roanoke, Allegheny. Participants also attended from Harrisonburg, Lynchburg, Charlottesville, Richmond and the New River Valley. 51 C • Speakers: 0 Mark Horvath nationally recognized marketing consultant and founder of Invisible People, laid the foundation for the day by discussing the importance of the work we do to and homelessness. o Alan Thornton, CEO of the Rescue Mission Alliance, Syracuse, New York addressed the alignment of Continuum of Care and Rescue Missions across the nation. • The Summit provided a great platform to collaborate, network and share ideas to improve and create housing choices for low income individuals and those experiencing homelessness in both urban and rural communities. • The event also included a panel, whose members presented in the areas of public housing authorities, the Govemor's Coordinating Council, and the Richmond Field Office of Housing and Urban Development. • Next Steps: The Interagency Council leadership will meet to discuss additional means to keep the momentum. We realize that communication is a key strategy to ensuring that the community at large is aware of initiatives towards ending homelessness. Our goal is to continue to emphasize our aim: C Telephone Survev • The Virginia Tech Center for Survey Research will conduct a telephone survey of citizens in the City of Roanoke beginning this week and continuing over the next several weeks. • The survey will include telephone interviews with approximately 600 adult residents of the city, and it is anticipated that results will be compiled by late fall. It will focus primarily on satisfaction with the quality of services and customer service in general. This survey will also ask citizens to rate the importance of various services. • The survey is being coordinated by the Department of Management and Budget. • The last citizen survey was conducted in 2013. Delivery of Sinale Stream Recvclina Carts • The distribution of the 96- gallon Hawaii Blue single stream recycling carts will begin this week. • Solid Waste Management employees will be working with our cart manufacturer, Toter, to distribute these carts to some 40,000 homes, over the next six weeks. The plan calls for deliveries to take place Monday through Saturday, 8:00 a.m, to 5:00 p.m., beginning in the southwest quadrant, followed by southeast, northeast, Cand northwest. 52 CITY ATTORNEY WESTERN VIRGINIA WORKFORE DEVELOPMENT BOARD: The City Attorney submitted a written report recommending that the City Manager be authorized to execute a Fiscal Agent Agreement, by and among Workforce Investment Area III Chief Local Elected Officials Consortium, Western Virginia Workforce Development Board, Inc., City of Roanoke, Virginia, and Roanoke Valley - Alleghany Regional Commission. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40322- 081715) A RESOLUTION authorizing the City Manager to execute the Fiscal Agent Agreement dated August 17, 2015, by and among Workforce Investment Area III Chief Local Elected Officials Consortium (Consortium), Western Virginia Workforce Development Board, Inc. (WDB), City of Roanoke, Virginia (Grant Recipient), and Roanoke Valley- Alleghany Regional Commission (Commission) (Agreement); and authorizing execution of such other documents and performance of any other actions deemed necessary to effectuate, deliver, administer, and enforce the Agreement. (For full text of resolution, see Resolution Book No. 77, page 646.) Council Member Ferris moved the adoption of Resolution No. 40322- 081715. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. - NAYS: None -0. (Vice -Mayor Trinkle was absent.) CITY CODE - TAXES: The City Attorney submitted a written report recommending amendment of the City Code to establish the interest rate charged for all years of delinquent taxes at ten percent in order to be consistent with applicable provisions of the Virginia State Code. (For full text, see report on file in the City Clerk's Office.) 53 Council Member Lea offered the following ordinance Id (#40323- 081715) AN ORDINANCE amending Section 32 -6, Interest rate on delinquent taxes, Article I, In General; Section 32 -19, Penalty and interest on delinquencies— Generally, Division 1, Generally, Article 11, Real Estate Taxes Generally, and Section 32 -106, Penalties and interest on delinquencies — Generally, Article III, Tax on Tangible Personal Property Generally, of Chapter 32, Taxation, Code of the City of Roanoke (1979), as amended, establishing the interest rate charged for all years of delinquent taxes at ten percent (10 %) per annum consistent with applicable provisions of the Code of Virginia (1950) as amended; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 647.) Council Member Lea moved the adoption of Ordinance No. 40323 - 081715. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) LICENSES - BROADBAND: The City Attorney submitted a written communication recommending authorization to execute a Non - exclusive, Revocable, License Agreement with the Roanoke Valley Broadband Authority for the use of certain parcels of City -owned property for construction, installation, and maintenance of a fiber optic communications network for enhanced broadband intereet service. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: (#40324 -081715) AN ORDINANCE authorizing the City Manager to execute a nonexclusive and revocable license agreement ( "License Agreement") with the Roanoke Valley Broadband Authority ( "Authority"), for the purpose of granting the Authority a license and right of access across portions of several City owned properties and public rights of way in order to install fiber optic cables on such properties and in such public rights of way, in connection with the construction of the Authority's broadband intemet network ( "Network "), a portion of which Network will be located within the City of Roanoke, upon certain terms and conditions, and dispensing with the w second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 650.) 0 Council Member Lea moved the adoption of Ordinance No. 40324- 081715. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) DIRECTOR OF FINANCE: ANNUAL REPORTS - PENSION PLAN: The Director of Finance transmitted copies of the annual reports of the City of Roanoke Pension Plan, Board of Trustees; and the City of Roanoke Pension Investment Committee for Fiscal Year ending June 30, 2015. (See copies of Annual Reports on file in the City Clerk's Office.) Council Member Bestpitch moved that the Annual Reports be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) PENSIONS -CITY CODE: The Director of Finance submitted a written report recommending revisions of the City Code as to expand the required disclosures to Council relating to any alteration or change to the Pension Plan that impact actuarial accrued liability. (For full text, see report on file in the City Clerk's Office.) 55 Council Member Bestpitch offered the following ordinance (#40325- 081715) AN ORDINANCE amending and reordaining Section 22.3 -7, Amendments to chapter and effect on participating employees, Article I, General, Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended by adding a new subsection (b); providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 651.) Council Member Bestpitch moved the adoption of Ordinance No. 40325- 081715. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) EREPORTS OF COMMITTEES BUDGET - SCHOOLS: The Roanoke City School Board submitted a report requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Lea offered the following budget ordinance: (#40326- 081715) AN ORDINANCE to appropriate funding from the Federal and Commonwealth for various educational programs, amending and reordaining certain sections of the 2015 - 2016 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 652.) Council Member Lea moved the adoption of Budget Ordinance No. 40326- 081715. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ECONOMIC DEVELOPMENT AUTHORITY: Council Member Bestpitch offered the following resolution reappointing Braxton G. Naff as a Director of the Economic Development Authority of the City of Roanoke for a four -year term of office ending October 20, 2019: ( #40327 - 081715) A RESOLUTION reappointing a Director of the Economic Development Authority of the City of Roanoke to fill a four (4) year term on the Board of Directors. (For full text of resolution, see Resolution Book No. 77 page 654.) Council Member Bestpitch moved the adoption of Resolution No. 40327 - 081715. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) 57 MOTIONS AND MISCELLANEOUS BUSINESS: ` INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: In connection with the Status Report: Affirmative Action and Diversity Update for Calendar Year 2014 dated August 12, 2015, transmitted by the City Manager, Council Member Lea inquired if the report was available for public inspection; whereupon, Sherman M. Stovall, Assistant City Manager for Operations, advised that the report would be available online on the City's webpage at www.roanokeva.aov, by Tuesday, August 18, 2015. Mayor Bowers called attention to the unfortunate assault on a young lady that occurred on the Roanoke River Greenway during the last week, as well as litigation involving a cyclist and a runner on the greenway. He asked the City Manager to address and report back to the Council as he deems appropriate. Council Member Bestpitch spoke about the natural vegetation on the greenway, and a number of areas identified for naturalization, such as Countryside. VACANCIES ON CERTAIN AUTORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: NONE. At 3:15 p.m., the Council meeting was declared in recess until 7:00 p.m., for a Closed Meeting in the Council's Conference, Room 451, fourth floor, Noel C. Taylor Municipal Building. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferns, Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers -7. ABSENT: NONE -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. 58 The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle abstained from voting inasmuch as he was not in attendance during the Closed Meeting pertaining to the requests of the City Manager.) PUBLIC HEARINGS: STREETS AND ALLEYS: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, August 17, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Rockydale Quarries Corporation to permanently vacate, discontinue and close Old Rocky Mount Road, S. W., from its intersection with Welcome Valley Road, S. W., traveling south an approximate 1,126 feet to its terminus, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, July 28, and Tuesday, August 4, 2015. (See publishers affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending vacation of the right -of -way as requested. Further reporting that the applicants should not be charged for the value of the right -of -way after accounting for past expenses that have been incurred to improve Welcome Valley and Old Rocky Mount Roads, subject to the following proffered conditions: 1. The applicants shall meet all requirements needed for the completion of Comprehensive Development Plan CP080036 and release of the letter of credit with account number ending in "402" pertaining to such plan. W J 2. The applicants shall complete the transactions necessary with Roselawn Realty Investment, LLC, to create the proposed parcels as shown on the preliminary plat dated June 25, 2015, attached to the application dated June 26, 2015. Said transaction(s) will result in Rockydale Quarries Corporation acquiring Official Tax Map Numbers 5370105 and 5370106, and Roselawn Realty Investment, LLC, or its designee, acquiring a portion of Official Tax Map Number 5370102 with frontage on Welcome Valley Road, S. W. 3. Upon completion of the prerequisite items (1) and (2) above, the applicants shall submit a subdivision plat to the Agent for the Planning Commission, receive all required approvals of the plat, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right -of -way, including the right of ingress and egress. 4. Upon meeting all conditions to the granting of the application, the applicants shall deliver a certified copy of this ordinance for recordation to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the petitioner, and the names of any other parties in interest who may so request, as Grantees. The applicants shall pay such fees and charges as are required by the Clerk to effect such recordation. 5. Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, the applicants shall file with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. 6. If the above conditions have not been met within a period of two years from the date of adoption of this ordinance, then such ordinance shall be null and void with no further action by City Council being necessary. (For full text, see report on file in the City Clerk's Office.) 60 Council Member Rosen offered the following ordinance: (#40328- 081715) AN ORDINANCE permanently vacating, discontinuing and Old Rocky Mount Road, S. W., from its intersection with Welcome Valley Road, S. W., to its terminus, as more particularly described hereinafter; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 654.) Council Member Rosen moved the adoption of Ordinance No. 40328 - 081715. The motion was seconded by Vice -Mayor Trinkle. J. Kenneth Randolph, President, Rockydale Quarries, appeared in support of the vacation of the right -of -way. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40328- 081715 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. EASEMENTS - CITY -OWNED PROPERTY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, August 18, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, that he City of Roanoke proposes to vacate an existing access easement to the Roanoke River held by the City across private property situated at 20 Old Woods Avenue, S. E., designated as Roanoke Official Tax Map No. 4030306 (Burdened Parcel), at the request of the owner of the Burdened Parcel, Roanoke River Investments, LLC (RRI), in order for RRI to develop the Burdened Parcel in connection with The Bridges development project. The existing access easement benefits property owned by the City, situated at Walnut Avenue, S. E., and designated as Roanoke Official Tax Map No. 4030306R. In consideration for such vacation, RRI proposes to dedicate a new access easement to the City for the benefit of the City Parcel at a different location across the Burdened Parcel. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, August 6, 2015. 4 (See publishers affidavit on file in the City Clerk's Office.) 61 Q The City Manager submitted a written report recommending execution of the appropriate easement agreement with Roanoke River Investments LLC to vacate an existing access easement and dedication of a new variable width permanent access easement, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: (#40329- 081715) AN ORDINANCE authorizing the City Manager to execute the appropriate documents for the vacation of an existing access easement held by the City across private real property owned by Roanoke River Investments, LLC ( "RRI "), designated as Roanoke Official Tax Map No. 4030306 ( "Property'), in exchange for the dedication of a new non- exclusive variable width access easement to the City across the Property, in connection with RRI's "The Bridges Development Project", upon certain terms and conditions, and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 657.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40329 - 081715. The motion was seconded by Council Member Price. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Mayor Bowers remarked that the abovementioned area was a concern of his and the residents, and inquired if the area was near the Dr. Pepper Park; whereupon, the Assistant City Manager for Community Development answered in the affirmative, and pointed out that the park was at the end of the property, adjacent to Walnut Avenue Bridge. He explained that by deed dated November 6, 2002, the City acquired a variable width access easement across certain property designated as Official Tax Map No. 4030306 from the then owner of the property, Electric Railway Company; and the access easement was acquired by the City in connection with the Roanoke River Flood Reduction Project, which is primarily for access to the flood control berm along this portion of the Roanoke River for the City of Roanoke and Corps of Engineers. Mayor Bowers remarked that he understood in the first phase of the development when City Council approved the development that there was going to be an entertainment venue or park or plaza; however, he did not understand that the venue was going to be so close to his neighborhood at Riverland and Walnut. He was under the impression that there would only be entertainment perhaps one, two, three or more C a month; however, now it has become twice a week and the sound vibrates and is heard throughout the neighborhood. 62 The Mayor was in support of the greenway to the pedestrian bridge, but he was not in support of the additional traffic in his neighborhood. Following up on the concern expressed by the Mayor, Council Member Bestpitch called attention to the City's noise ordinance that goes into effect at 10:00 p.m., as it affects the boundaries of residential zoned property, and wondered if there is any limit on the volume on noise prior to 10:00 p.m. Mr. Townsend replied that the ordinance does not require noise to cease at 10:00 p.m., it allows the Police Department to gauge whether the noise emanating at that residential property line is of a level to be a disturbance. He concluded that the noise ordinance is enforceable from 10:00 p.m. — 6:00 p.m. Following additional comments by Members of the Council, Ordinance No. 40329 - 081715 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, and Tdnkle -6. NAYS: Mayor Bowers -1. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Muhandes Salaamallah, 601 Moorman Avenue, N. W., Roanoke, Virginia 24016 appeared before the Council regarding the removal of the bus stop bench at the Kroger and ABC Store at Rutgers Square due to loiters and homeless sleeping on the bench. Inasmuch as the bench was located on private property, the Mayor advised that the City may not be able to intervene. Yet, the matter was referred to the City Manager for response in two weeks. At 7:29 p.m., the Council meeting was declared in recess for a Closed Meeting requested of the City Attorney, in the Council's Conference Room 451, fourth floor, Noel C. Taylor Municipal Building. 1 63 r COUNCIL: With respect to the Closed Meeting just concluded Council Member Ferris moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen, Trinkle, and Mayor Bowers -7. NAYS: None -0. There being no further business, Mayor Bowers declared the Council meeting adjourned at 7:54 p.m. APPROVED ATTEST: q n Stephanie M. Moon Reynolds, MMC Dav-RTA. Bowers City Clerk Mayor �. ROANOKE CITY COUNCIL - REGULAR SESSION September 8, 2015 9:00 a.m. The Council of the City of Roanoke met in regular session on Tuesday, September 8, 2015, at 9:00 a.m., in the Council Chamber, Room 450, fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article ll, City Council, Section 2 -15, Rules of Procedure, Rule 1, Reaular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280- 070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen (arrived late), David B. Trinkle, William D. Bestpitch, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. ^� OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. J Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. (Council Member Lea and Rosen arrived late.) COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Once.) Vice -Mayor Trinkle moved that Council concur in the request as abovementioned. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Price, Trinkle, Bestpitch and Mayor Bowers -5. NAYS: None -0. (Council Members Lea and Rosen were not present when vote was recorded.) 1 65 ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: BRIEFINGS: Police Body Camera Demonstration Chief Christopher Perkins shared information about the history pertaining to the Police Body Cameras, noting it was anticipated that body cameras for the City of Roanoke would take 36 months to come to fruition in August 2015 when the mission was sped up because of the incidents in Ferguson and certain police issues. Due to such incidents the Police Department put together a team, not only internally, but had a team develop a policy for the City's Body Camera Program that was quite exceptional. He recognized Officer Nicholas Comas, Officer Jasmine Hariston and Adrienne Collins who will be assigned to work with the body camera functions. C At this point, Council Member Lea entered the meeting (9:05 a.m.) Lieutenant Jeffrey Newman provided an extensive introduction to the body camera plan for the Roanoke Police Department: Body Worn C a m era Solution Tool for Modern Policing onMmm yer. .nu...—em arms rtyurrem. ee. fan orbit tool. w i Faaonn ii in tndvg mtlaemvnbbXlry. eeaen —.r, a r - • • I • Tool for Ccalecting Evidence. .�a �" v �.riame ee`m�r aH�.�rnl<mXU,n.m�oro.Nie<Tal rw a mnneo w • Tool for improving Efficiency- • Bc" wan remneullmmepYXe aWlLnenrbnWeuavatlevm4, Mv0 nee nh[vmlmnpwlattnmprwM1Vneneurrtl rtlntevlev h orperr mr.nx.erNrrarwar. • Tool for Creating and Sustaining a Culture of Officer and Pudic Accounratulity, B uyxvn nmuerleM/YU 1.11.1.'..-co , What Cameras Are: What Cameras Aren't: An Ongoing EXpenu. • eoerwomo :IU..wamoa.gyoramvmW wu mgora apm ewrevgmX.W ertanoaogq progress. ' IY.TC9^laaa heamge raax A New Technology, That is Not WAI Defined by the LegiNatures or Courts. ' mar.ma ae rgenlr<pogqme mmearpaorr: rpawm anarwa aalmmxopmarc. lrgleplm vmeny uotxnnelogial mmlmomrryulremem :. co.newaoo: on rmaamq mmmmma nrupmalnq. A Replacement for Police Officer Testimony, r.Ihox ra. aW. m 11 U[ allmeee menwmW aentanr¢ort :.naaaly m mart. A Perfect Match to Officer Memory. • oma. roory...e amEo-rmlmagwgrrm mpm XVm mra. i.m.......... .....re,..aee ............ The Only Tool for Collecting Evidence *mrvrnna niminx.rlX..wrantioaX . awrmrW romran I.nr.� >.mram� wnmae.r.ramXrroX�romeema:a.au. Infalliblempr mem_ weemEmmaap aeprlpnW rM rovenaafeeanmxenmf. e.-. XUANXBEINLSneweXnpYrBarn ryn-11 W.WevWln, A Complete Record of all Events from all Perspectives. • om.ahwge ma oa.amm rawmeo emmmr meaaerom:. • c.mar�m.aeamm meamr ao-.mm. • cemerarmnarep.atleneW la npemerlmem®Xms. bmerarmnarepeapereeemmrbmy , merumppemminn rnutlgemr. E 67 Irst Perspective Cost Perspective Body Came[a Cost (Hardware) • Personnel directly involved in the body wom Software Cost (Software) camera project are $45,753 98 in data Data Storage (Data) management costs for FY26. Support Infrastructure (Facilities) m p.mm�omnr mmtlnmm.lpamrydnermmlr.. wa a[nmlip [taomt Consumables (DVDs, etc. N.ptlmm milm.emomrWa¢ew. wllbnp.htmmnan[mm . n to nv rAmtlMal rT[ eppouma[µ rwn9R Personnel (Data Management) The Police Department will have two 30 TB servers for in car video and body worn camera video. CURRENTTOTAL FY26 INVESTMENT snno rpm¢ev rearmhmdee. 'i,tsxmlmomte Pamaa $224343.89 • Arwaske tr uaoo,hlk Cost Perspective Cost Perspective The RoanokePdice Wpartmenl haszpent "75,S89.91on Hardware, Sommers, Facilitiesand Convmables Like soy techorri Body Wom Cameras have, limited techrological longevity aredwill need tribe replaced, • during F oY r replacement tod ^genem[ion[echndagywillbe du all, • Body Warn cameras like cellular telephoneswill: • ow.lwlnu[ w.'hemimewor rwral aNkm. estraeW • TmenlR.uaa. • aemnemvewneenpy • axone meemnmemw. • exom moa[raea. Legal Process • The Roanoke Police Departmert will comply with all lai FOIAreguests. • Te. as". 11 aquu -11 W.- i—eare r m6Vearravra ma me, rpave. ertl r oe Men<.� .FONr.ry rx�ma�ub The Roanoke Police Department will Comply with all lawiu discovery motions, subpoenas and other legal process by provide the video to the Commonwealth Attorn w or relevant parties. Naw al Mll a.rmaa ua <M1Kamm.rcunkM1 Reemry.M aenx an e1 a,..m ae.,a .x a-u .r. e • Mostrecentlycompla ted phase otdepfoyment •g6Wyed by September 1, 2andacces5ories deployed by September s, 2015. • an". a 'aun'a�Ypa,earda • tM(NmemW M1.— .T•awnx. • &nWYpon nYYtleM4f qe. • Fob System�inplace foraccoumabllityand DatafTech Room. • Officer Training: Perfwmame Based Testingto developmusclememory classroomtocouar policy and usage, and oommuous rebser and t.mh,g deydgpmem ".Officeof Professional Standards • Thelooi term deployment, plan • 265 Wdtcon Body Cameras arsrl accessories. • E.M,.Irol -fa—will have an amgned vmera. • Each pR memberxill ha muota- dcanna. • Each lmeruga don, and SeNCee Support member Mll have anaagnud camera. • Each animal—Mae rill havean aoagnW cameo. • Mdilional caenaraswil be held in naerve. The pravi nus phase of body camera deployment. MUVI bodycameras. uauwo.mess•z.aa, • Pvyl[hlWylaves. suMwhlMY Inun. nmmaing Lmg[F lwu Project development, Policy, and Request for Information • Cap. Peng once dIpleBWCwaauata - cmam awwmam mp.e IM Rcur ao LQffnfi OOl,Dpartmml bmNma,Nng. ' CnyN[emq 0(fluana CammonwYth Ntomq Oryl[e Camera Security /Storage /Download EAMEMSTORAGEG NET CAMERA 00UO146 STATION • FMVe applied for federal gram, but grant sh eis nsp nifiom in wMarisomo m mbar of applyi ng agendes and needs. • ImplemeMetionmst of Phase 111 • Approum ul... .,. • Ma itipulnmenrtanis conplimentrasto •I.maiomldackingnetionsantl acceanastovpport •A diti.- to I.moup.,purriat, wn upload. • pvpbum.rot improveaMdenry. •Supportsohwert. Cmwm Nes Wolfcom Body Worn Camera • Interesting Features: Onlyumeraamntlym ltemahRmlas[av huraMfl IVM VIN u1enY[J Mner/)whnln p[- nenlremtlmN• • Ontyomueamenllym Xemahe[VINCrIXUIPUmnut TnMtivry rarn. pama.Nw [.mempm[Nnene • 5m1nute pre -event record setting, • EaMWtlr[ nnomuabp [gammNwiNaJminuhpe[nntrwhng NRV. iNSNRU allvsanOgXw torts[Mtl benln[Iden[enOtMn etnt (swingM VltleaantlauJNh[YSmiolR<s. • Point of V!ew Ca mera. • A nmeramanktl N gnses,laW.NG aarPU[ralovaan tlnmr leltl✓vhlNasN[d11[v muesihir bYawnL TNSallwrlar M1rW[Im Wrin9d/naml[maemeM At this point, Council Member Rosen entered the meeting (9:44 a.m.) Point ONE BUTTON ON FRONT6 MINING Buttonpn Front(V) . Tin ggersa[tivertrording including 5"wte buffer, k Button MTOp hrtiva lesq bright LEO light& Wolfcom Data Security • Wolfcom Data Security g.Pin USB mw Ndm wlkeoramkrollmv boat' wom 1—to wnr&u 1, p <ampotu. • Wollcom Evidence Managemerm Software • Wolhomomnas wllnatEVCOgnNed unles[sommne is uYng Nemdenu mamgamml upwere. 1r, wmputers[tthe Thlorte dryaR`nmt have the Mr— managenn.[v,i r pu puwoN pmte<IN • Individual Passwords for each camera. •Ea[h mm�e an be ntup.hlndW.d Ip.—,d vnk to lMr [palfl<uma411 -1 1 uneuthorl[d dd.lon 0d- 101,1ing rf 6h or unappmvea mnflguMNn <hengu •• 70 • Offceo Cannot • Manipulate data once it is recorded by their bodyworn camera. • rne..mw. mn �m nw. rw Faroo.w xwar•. onk.w wmm, axNe o,Nwxew.�tneq.a��.o ew nror • cem t.. mt, a aXn auaonmomvm moeu a.n eaa[ W t, vmnwe p,pamiun ena wun.,o pyp.n uwnry rtquYemenfv • EaNvpn qle knwl waN [otM1anM1N,pNfl[ [ernes, Fa[q i. u.gca t.a mnm[ om[.. me eeu. ,p.n is Xeawa or ngmly, • AMETAaala We lsaraa Wlq n[q Mm,gwIy 1M1MIM1[Maeo otaX VN w [Fen try ai ny ro.rnq.xoy, wn. (See copy on file in the City Clerk's Office.) Discussion: In response to question posed by Council Member Lea posed questioned as to the length of time data is retained, whereupon, Chief Perkins implied that the legal requirement was for 15 days; however, his department will hold it for 45 days for non - evidentiary items; and evidentiary items will be held according to a court of law, such as evidence for capital crimes is stored for a year and that will be stored. He prefaced his comments by denoting that some changes based on recommendations from the Commission to change the Library of Virginia Records Retention Schedule when it comes to body camera footage may occur, but that has yet to be determined. Council Member Bestpitch still not completely clear on exactly how and who decides whether something is kept or not in terms of an investigation since there appears to be a lot of situations where it could be somewhat of a gray area; and asked how are such decisions are determined and who makes them; whereupon, Chief Perkins expounded on his previous comments, stating currently the policy allows the Department, for non - evidentiary items, to be kept for 45 days, then afterwards, it has to be approved with by a police captain either to approve to delete or retain, and evidentiary items follow the letter of the law and within governance as to how we keep those. Following extensive in -depth discussion regarding the subject matter, Chief Perkins agreed to follow up with a report to the Council within six months — one year. There being no additional comments by the Council, the Mayor expressed appreciation to all participants and acknowledged that the presentation would be received and filed. 71 At 10:32 a.m., the Mayor declared the Informal Session in recess for commencement of the Legislative Committee meeting, with Council Member Ray E. Ferris, Chair, presiding. At 12:04 p.m., the Informal Session of the Council reconvened, Mayor Bowers presiding and all Members of the Council in attendance. Transportation Projects VDOT HB2: Mark Jamison, Manager, Streets and Traffic, highlighted information pertaining to VDOT HB2: Relevant Bills • HB 2 • Directed the CTB to implement a process to identify and select projects for funding • HB 1887 • State of Good Repair Program (45 %) • High - Priority Projects Program (27.5 %, HB2) • Construction District Grant Program (27.5 %, HB 2) • Localities only HB 2 Screening Process • Corridors of Statewide Significance • I — 81, Route 220, Route 460 • Regional Networks • Travel within urbanized areas • Urban Development Area • Designated for growth and development • Safety Need • Statewide safety need Scoring Factors • Congestion Mitigation • Economic Development • Accessibility • Safety • Environmental Quality • Land Use • Only areas >200,000 population 72 Weighting of Factors • Roanoke • Congestion Mitigation 15% • Economic Development 20% • Accessibility 25% • Safety 20% • Environmental Quality 10% • Land Use 10"x• Schedule • Applications due September 30 • Screening — October through December • Release Evaluation of Projects — January • CTB Consideration — February — April • Draft SYIP — April • Public Involvement — April and May • CTB adopts SYIP — June 2016 Proposed ProiectS • Orange Avenue Widening • 11 ' Street, N. W. to Gus Nicks Boulevard • $60 Million project cost • Colonial Avenue Improvements J • Overland to Winding Way • $7 Million project cost Valley View Blvd Extension • 1 -581 to potential access • $40 Million project cost 101, Street Improvements Phase 2 • Phase 2 • Andrews to Williamson • $11 Million construction • Phase 1 - $15 Million construction • Fairfax to Andrews — December Advertisement • Urban /Revenue Sharing Funds 13" StreettHollins Road • Dale Avenue to Orange Avenue • $37 Million construction 73 Other Transportation Proiects Regional Proiects �. • King Street • Turn lanes — Orange Avenue to Springtree Drive • Estimated cost - $2.7 Million, with $1.5 Million appropriated • Other funding sources will be identified for balance of funding required • Highway Safety Improvement Projects (HSP) • Colonial Avenue Improvements • $5 Million (requested) — Bicycle /Pedestrian Safety funds • Orange Avenue /Hollins Road Traffic Signal Reconstruction • $300,000.00 — District Funds • Expansion of Flashing Yellow Arrow use • Controllers/cabinets /signal heads (left turns) • $270,000.00 — District Funds Regional Proiects • Submitted by Transportation Planning Organization • 1 -81 Capacity Project A • Add auxiliary lane 1 -81 northbound only Exit 141 and 143 $22 - $33 million • 1 -81 Capacity Project (full) • Full widening of 81 from Exit 140 to 143 • $110 - $130 million • Interchange Lighting • 1 -81 and 1 -581 from Exit 137 to Exit 150 • Cost Estimate: None currently • Route 220 Signal Coordination • Route 419 interchange to Blue Ridge Parkway • $1 Million • Roanoke River Greenway • Green Hill Park to Riverside Park • $3 Million • 1 -81 Capacity Project • Add auxiliary lane to NB and SB 81 between truck scales and Exit 150 • Cost Estimate: $33 - $50 Million (See completed copy of presentation on file in the City Clerk's Office.) I 74 Following comments by the Council, Mayor Bowers stated that the briefing would i be received and filed. V At 12:35 a.m., the Mayor declared the meeting in recess until 2:00 p.m., for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, David B. Trinkle, William D. Bestpitch, and Mayor David A. Bowers -6. ABSENT: Council Member Court G. Rosen -1 The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Alex L. Richardson, Pastor, Unitarian Universalist Church of Roanoke. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Mayor Bowers called for a Moment of Silence in memory of Alison Parker and Adam Ward, WDBJ 7 News anchors. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT - PROCLAMATIONS: Mayor Bowers declared the week of September 17 - 23, 2015 as Constitution Week. (See ceremonial copy of proclamation on file in the City Clerk's Office.) He presented a ceremonial copy of the proclamation to Betty Lesko, Regent, Nancy Christian Fleming Chapter, Daughters of the American Revolution. 75 ACTS OF ACKNOWLEDGEMENT - HISTORIC PRESERVATION: Mayor Bowers recognized the Gainsboro History Walk Interpretive Panels on receiving the 2015 Grassroots Planning Award from the American Planning Association of Virginia. (See copy of communication from Congressman Bob Goodlatte on file in the City Clerk's Office.) Mayor Bowers presented the Grassroots Planning Award to Evelyn A. Sloane, Director of Community Planning, Hill Studio. Ms. Sloan acknowledged the assistance of the City of Roanoke, Gainsboro Southwest Community Organization and Hills Studio for its work on the Wells Avenue Plaza panel and helping to tell the story of the African American men and women who contributed so much to the neighborhood's place in Roanoke's history, adding that Roanoke had undertaken significant work in a public/private partnership to help preserve the history of the Gainsboro neighborhood. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. C Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council to reiterate that his constitutional rights were violated when he was wrongfully terminated from the City's employment. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. He called attention to two requests from the City for public hearings. CITY PROPERTY- PARKS: A communication from the City Manager requesting that Council schedule a public hearing for Monday, September 21, 2015, at 7:00 p.m., or as soon thereafter as the matter may be reached, or such other date and time as deemed appropriate by the City Manager to consider the sale of approximately 3.65 acres of City -owned property to Property Catalyst Group, Inc., located at 502 19" Street, S. E., designated as Official Tax Map No. 4310101, being a portion of the 72- acre Fallon Park at its far southeastern corner fronting along Dale Avenue, S. E., was before the body. (See communication on file in the City Clerk's Office.) 76 Vice -Mayor Trinkle moved that Council concur in the request of the City Manager J as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) LEASES -CITY -OWNED PROPERTY- VIRGINIA WESTERN COMMUNITY COLLEGE: A communication from the City Manager requesting that Council schedule a public hearing for Monday, September 21, 2015, at 7:00 p.m., or at such time as the matter can be reached, or at such subsequent date and time as the City Manager may determine to consider entering into a Management Services Agreement and Lease with the Virginia Western Community College Educational Foundation, Inc. for the lease conveyance of City-owned property located at 709 South Jefferson Street, S. W., was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers-6. NAYS: None -0. (Council Member Rosen was absent.) ECONOMIC DEVELOPMENT AUTHORITY — ANNUAL REPORTS: An Annual Report of the Economic Development Authority of the City of Roanoke for the fiscal year ending June 30, 2015, was before the Council. (For full text, see report on file in the City Clerk's Office.) 77 Vice -Mayor Trinkle moved that the report be received and file. The motion was 14 . seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) BUILDINGS - TRANSPORTATION- GLOBAL CLIMATE CHANGES: A communication from Michael R. Bloomberg, former Mayor of New York, advising of the Compact of Mayors, a global platform where cities can publicly register current or new climate commitments using one common standard, was before the Council. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the report be received and file. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) OATHS OF OFFICE- ROANOKE CIVIC CENTER COMMISSION - ROANOKE PUBLIC LIBRARY BOARD- VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY BOARD - ROANOKE NEIGHBORHOOD ADVOCATES - ECONOMIC DEVELOPMENT AUTHORITY: Reports of qualification of the following individuals were before the Council: Lindwood "Woody' Deans as member the Roanoke Civic Center Commission for a three -year term of office ending September 30, 2018; Rachel H. Wheaton as a member of the Roanoke Public Library Board to fill the unexpired term of Shawna A. Battle ending June 30, 2017; Mark Lawrence as a City representative of the Virginia Western Community College Local Advisory Board for a four -year term of office ending June 30, 2019; W Charles J. Meidlinger as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2018; and Braxton G. Naff as a Director of the Economic Development Authority for a four -year term of office commencing October 21, 2015 and ending October 20, 2019. AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) REGULAR AGENDA PUBLIC HEARINGS: HOUSING: Pursuant to the requirements of the United States Department of Housing and Urban Development (HUD), the City of Roanoke, Virginia is required to develop a Consolidated Annual Performance and Evaluation Report (CAPER) and submit the CAPER to HUD. As part of these requirements, the City must provide the public with a 30 -day comment period and hold a hold a public hearing to receive comments from all interested parties; and pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Tuesday, September 8, 2015, at 2:00 p.m., or as soon thereafter as the matter may be heard, to receive public comments on the City's Draft Consolidated Annual Performance and Evaluation report (CAPER) for its Federal Housing and Urban Development (HUD) Funded Programs, the matter was before the body Legal advertisement of the public hearing was published in the legal section of The Roanoke Times on Monday, August 7, 2015. (See publisher's affidavit on file in the City Clerk's Office.) W, 79 The City Manager submitted a written report recommending that public comment v be received on the City's Draft Consolidated Annual Performance and Evaluation Report (CAPER) to HUD, and direct any comments received to the City Manager for consideration and inclusion in the CAPER to be presented to City Council for final approval on Monday, September 21, 2015. (For full text, see copy of report on file in the City Clerk's Office.) Mayor Bowers inquired if there were persons present wishing to be heard on the matter. There being none, he declared the public hearing closed. The matter requiring no official action by the Council, the Mayor stated that the report would be received and filed. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: Feed and Read Program: Sheila Umberger, Director of Libraries, shared the following information on the Roanoke Public Libraries and YMCA of the Roanoke Valley Feed and Read Program: R(MNpKE FEED AND READ Y.C. of Ao HO v A+ rrlµirs�eoro e 0.OA . P C LIBR MES v STAF CITY PEADS ME -y' go: I ENRICHMENT �mlNy MC.uErce MryWDm0 COUflnry 6iRett,lp 20 0010 Mks VMAWi Sam Ra60ul L, F,ke GnaMil faW 61Eas SNI M rose MatVAWIe PBbrt6on, WIN "on", Vmjn4 leVt Extel,vm vyNDINOKE -y ..e...a.. YMCA OUTREACH SITES FIVE ROANOKE CITY PUBLIC LIBRARIES WINSBMOiRM6]I ' I.BCXEOMBMIIBMIYN • MIMM.INCX ' NFVPSE BPMIp1 ' WILLIPNBOX FO/O BMIRN VUBLIC MO WSHIX4ttYPWP.L 1001LIOMRL SITES IOYCrt .—a � mllllll L .I0 Ily T PARTNERSHIPS ROANOKE VALLEY LIBRARIES SUMMER FOOD SERVICE PROGRAM(SFSP) ROANOKE CITY PUBLIC SCHOOL (See copy of presentation on file in the City Clerk's Office.) Ms. Umberger noted that the total lunches served at Roanoke City libraries in 2015 = 4,124. She also pointed out that the First Lady of Virginia Dorothy McAuliffe and representatives from No Kid Hungry joined children at the Roanoke Main Library on July 8, 2015 to celebrate the local Feed and Read Program and the Library of Virginia's statewide support for the Summer Food Service Program. Inclusion, Ms. Umberger explained that since June 15, the Roanoke Valley YMCA has worked with Roanoke City Schools to deliver bag lunches to five Roanoke libraries for children ages 18 and younger, noting that 30,000 meals were served. Mayor Bowers acknowledged Ms. Umberger for the presentation and advised that the briefing would be received and filed. ITEMS RECOMMENDED FOR ACTION: FIRE - EMS - GRANTS: The City Manager submitted a written communication recommending acceptance of the Local Emergency Management Performance Grant (LEMPG) from the Virginia Department of Emergency Management (VDEM) to support Fire -EMS emergency management. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: ( #40330 - 090815) A RESOLUTION approving the acceptance of a Local Emergency Management Performance Grant (LEMPG) to the City from the Virginia Department of Emergency Management (VDEM) and authorizing the execution of any E required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 659.) v Council Member Ferris moved the adoption of Resolution No. 40330 - 090815. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) VIRGINIA DEPARTMENT OF TRANSPORTATION- BUDGET: The City Manager submitted a written communication recommending acceptance of the Virginia Department of Transportation's Award of Primary Extension funds; and execution of the Project Administration Agreement. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution- (#40331-090815) A RESOLUTION authorizing the acceptance of the FY 2016 a Virginia Department of Transportation (VDOT) Primary Extension funding for the paving of Orange Avenue, N. W. (Route 460) from Gainsboro Road, N. W. to Williamson Road, N. W., Roanoke, Virginia; authorizing the City Manager to execute a Standard Project Administration Agreement and Appendix A documents with VDOT; and authorizing the City Manager to provide any additional information, execute any necessary additional documents, and to take any necessary actions to obtain, accept, receive, implement, use, and administer the above mentioned funds. (For full text of resolution, see Resolution Book No. 77, page 660.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40331 - 090815. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) Maj Vice -Mayor Trinkle offered the following budget ordinance: (#40332- 090815) AN ORDINANCE to appropriate funding from Virginia Department of Transportation Primary Extension Funding for the Capital Street Paving FY16 project, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 661.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40332- 090815. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) VIRIGNIA DEPARTMENT OF TRANSPORTATION- BUDGET: The City Manager submitted a written communication recommending appropriation of additional street maintenance funds from the Virginia Department of Transportation (VDOT) to address sidewalk maintenance needs in various locations around the City. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following budget ordinance: ( #40333 - 090815) AN ORDINANCE to appropriate funding from Virginia Department of Transportation for street maintenance projects, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 661.) I 00 Council Member Trinkle moved the adoption of Budget Ordinance No. 40333- 090815. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) MARKET GARAGE- BUDGET: The City Manager submitted a written communication recommending acceptance of funds from South Commonwealth Partners, LLC, for a sealed trash compactor adjacent to the Market Garage. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40334- 090815) A RESOLUTION authorizing the acceptance of funds from South Commonwealth Partners, LLC, for the construction of a sealed trash compactor enclosure to be located behind the former Fire Station #1, 13 Church Avenue, S. E., J Roanoke, Virginia; and authorizing the City Manager to provide any information, execute any necessary documents, and to take any necessary actions to obtain, accept, receive, implement, use, and administer the above mentioned funds. (For full text of resolution, see Resolution Book No. 77, page 662.) Council Member Ferris moved the adoption of Resolution No. 40334 -090815. The motion was seconded by Vice- Mayor Trinkle. In response to question raised by the Mayor, the City Manager acknowledged that this Seal Trash Compactor would be located in Zone IV. Having received no additional comments by the Council or City Manager, Resolution No. 40334090815 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers-6. NAYS: None -0. (Council Member Rosen was absent.) 9M Council Member Ferris offered the following budget ordinance (#40335 - 090815) AN ORDINANCE to appropriate funding from South Commonwealth Partners LLC and transfer from the Capital Improvement Reserve and 91" Street Over Roanoke River Bridge Renovation project to the Sealed Trash Compactor – Zone IV project, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 663.) Council Member Ferris moved the adoption of Budget Ordinance No. 40335- 090815. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) CITY CODE - SINGLE - STREAM RECYCLING PROGRAM: The City Manager submitted a written communication recommending amendment of the City Code to support implementation of the Single- Stream Recycling Program. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: 36- 090815) AN ORDINANCE amending and reordaining Section 14.1 -1, Section 14.1 -15, General container requirements; Section 14.1 -17, cam; Section 14.1 -21, Certain solid waste not to be collected — Generally; Section 14.1- 23, Placement and collection of bulk items brush and bagged leaves, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, to provide for the implementation of single stream recycling and addressing other solid waste issues; providing for an effective date; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 664.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40336 - 090815. The motion was seconded by Council Member Price. 86 The City Manager reiterated the process for single- stream recycling that was to J be implemented the first week of October. In response to questions by Council Member Bestpitch about notification to residents regarding the single -stream process, primarily those that receive solid waste pick up service in the alleys, Mr. Stovall pointed out the team will evaluate each alley to determine if there is sufficient room to safely accommodate vehicle or collection truck passage when the carts are placed for collection; and if not, those residents will continue to use the existing green recycling bins. However, residents with alley recycling collection will be able to commingle their recyclables in their existing green bins. In closing, he mentioned that staff would be going door -to -door in areas with alley collection to distribute single- stream recycling information with their collection week schedule, and as a follow up, a letter would be mailed to alley customers with this information and a number to call if they should have any questions. It was reiterated that recycling for A week begins the week of October 5 on the regular trash collection day for each area of the City; and recycling for B week begins the week of October 12. There being no additional comments or follow -up regarding the matter, Ordinance No. 40336 - 090815 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers-6. NAYS: None -0. (Council Member Rosen was absent.) STORMWATER DRAINAGE IMPROVEMENT PROJECTS- EASEMENTS: The City Manager submitted a written communication recommending acquisition of real property rights for Cove Road /Danbury Drive Stormwater Drainage Improvements Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following ordinance: (#40337- 090815) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Cove Road /Dansbury Drive Stormwater Drainage Improvements Project ( "Project "); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. 1 (For full text of ordinance, see Ordinance Book No. 77, page 668.) 87 Council Member Price moved the adoption of Ordinance No. 40337 - 090815. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) ROANOKE GAS COMPANY - CITY -OWNED PROPERTY- EASEMENTS: The City Manager submitted a written communication recommending authorization to convey to the Roanoke Gas Company a gas line easement across City-owned property known as Official Tax Map No. 4015003, in order to supply service to the new Hampton Inn and Suites located at 25 Church Avenue, S. E. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: C (#40338 -090815) AN ORDINANCE authorizing the conveyance of a forty (40) year non - exclusive gas line easement, with an approximate width of ten (10) feet, across City -owned property located at 25 Church Avenue, S. E., Roanoke, Virginia, designated as Official Tax Map No. 4015003, to Roanoke Gas Company, upon certain terms and conditions; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 669.) Council Member Ferris moved the adoption of Ordinance No. 40338 - 090815. The motion was seconded by Vice -Mayor Trinkle. In response to question by Council Member Lea as to anticipated opening date for the Hotel being January 2016, Mr. Morrill replied that the opening date will be at the end of January 2016 and patrons may begin reserving rooms in February 2016. There being no additional comments or questions by the Council, Ordinance No. 40338 - 090815 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) •e COMMENTS OF CITY MANAGER: The City Manager shared the following comments: J • Update on current and proposed renovations at the Raleigh Court, Williamson Road and Melrose Libraries. • City's New Website to go live on September 22, with overview scheduled before the Council on Thursday, October 8 during the 9:00 a.m. Informal Session. • Dwight Yoakam performance at Elmwood Park at 7:30 p.m., on Wednesday, September 9, 2015. Presented by Life Ring Foundation. Tickets may be purchased at the Jefferson Center Box Office • Council Member Price announced that the Annual Henry Street Heritage and Cultural Festival will be held on Saturday. September 19 in Elmwood Park, with diverse entertainment. She pointed out that the 'Roanoke Got Talent' by request has been reinstated. Tickets - $20.00 in advance /$25.00 at the gate. Festival at 12:00 Noon and Concert at 6:00 p.m. • Council Member Ferris encouraged public attendance at the Greek Festival on Friday, September 18 — Sunday, September 20 at Holy Trinity Greek Orthodox Church, 30 Huntington Blvd, N. E. • Council Member Bestpitch called attention to the 'The Wall that Heals" Vietnam Traveling Memorial Wall, scheduled to be displayed on Wednesday, September 16 — Sunday, September 20, at the Veterans Affairs Medical Center, 1970 Roanoke Boulevard, Salem, Virginia. He encouraged the public to support the event. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. L6636-10 INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: ECONOMIC DEVELOPMENT AUTHORITY: Council Member Ferris offered the following resolution reappointing Linda D. Frith as a Director of the Economic Development Authority: (#40339- 090815) A RESOLUTION reappointing a Director of the Economic Development Authority of the City of Roanoke, to fill a four (4) year term on the Board of Directors. (For full text of resolution, see Resolution Book No. 77, page 670.) Council Member Ferris moved the adoption of Resolution No. 40339 - 090815. The motion was seconded by Vice- Mayor Trinkle and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. ' NAYS: None -0. (Council Member Rosen was absent.) MOTIONS AND MISCELLANEOUS BUSINESS: NONE. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) I There being no further business, the Mayor declared the Council meeting adjourned at 3:10 p.m. APPROVED ATTEST: -Yy - Stephanie M. Moon Re Holds, M� David A. Bowers City Clerk Mayor I 91 ROANOKE CITY COUNCIL — REGULAR SESSION September 21, 2015 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, September 21, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article il, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280 - 070615 adopted by the Council on Monday, July 6, 2015. PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -6. ABSENT: Council Member Sherman P. Lea -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Charles R. Frost, Pastoral Associate, St. Andrews Catholic Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. The Mayor recognized Clifford Headrick, Valley Metro Bus Operator, for his heroic efforts involving a passenger brandishing a firearm on a Valley Metro bus. PRESENTATIONS AND ACKNOWLEDGMENTS: NONE. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. M George Riles, 1925 Andrews Road, N. W., appeared before the Council and J reiterated his complaint about Inner -City Athletic Association being denied the right to be a separate region /division as a participate in the Youth Athletic Association. Council Member Bestpitch emphasized that he and Council Member Lea have spent a considerable amount of time regarding this issue over the past few years. The last involvement he had personally was a meeting with representatives from each of the four regions in the Youth Athletic Council (YAC). During that time, he was assured if the Inner City Athletic Association was interested in joining YAC, the other recreation leagues and the City of Roanoke would be agreeable. After sharing the information with Mr. Riles, as well as offering to attend any board meetings to work towards a resolution regarding this issue. Until today, Council Member Bestpitch acknowledged that he had not heard from Mr. Riles, nor was he ever informed about available meeting times for the Inner -City Board, adding that his offer was still good. He indicated that this issue was never going to be resolved at a City Council meeting inasmuch as this was not the time and place for the Council to attempt to work through all of the issues and come to some resolution, r7 In conclusion, he stated that if the Inner -City was interested in further discussions J to reach a mutually agreeable resolution, that door was open. Following additional comments from Mr. Riles, the matter was again referred to the City Manager to coordinate a meeting with Mr. Riles. Martin Jeffrey, 421 Fairfax Avenue, N. W., Roanoke, Virginia 24017, appeared before the Council in agreement with Mr. Riles regarding the Inner -City Athletic Association being a separate region /division under the Youth Athletic Council guidelines, and Council's consideration in support of an increase in minimum wage. Culbert Boyd, Vice - President of the Greater Grandview Neighborhood Watch Association, 2508 Round Top Road, N. W., appeared before the Council to share some of the neighborhood's concerns regarding the delay of improvements to the Huff Lane property. (For full text, see copy of comments on file in the City Clerk's Office.) 93 In response to Mr. Boyd's comments, Council Member Rosen agreed that promises were made and he too was disappointed and encouraged the City Manager to move forward with the improvements expeditiously. Jeffrey Mathis, 3701 Woodcrest Road, N. W., appeared before the Council and shared his concern about the improvements to Huff Lane, being commercial development to the Park, reiterating the neighborhood's opposition to the rezoning proffers to the site. As a follow up to comments by Council Member Ferris, Mr. Mathis noted that the Greater Grandview Neighborhood Watch meetings were held on the second Tuesday of the month at 6:00 p.m., at Northminster Presbyterian Church, 3911 Greenland Avenue, N. W., and extend an invitation to the Council. Robert Gravely, 3360 Hershberger Road, N. W., Roanoke, Virginia 24017, appeared again before the Council to complain about being wrongfully terminated for the City's employment. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda were L considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. He called attention to a written communication from the City Attorney requesting a public hearing for conveyance of portions of City -owned property designated as Official Tax Map Nos. 2050306 and 2050305 to the Commonwealth of Virginia, Department of Transportation in support of the 10"' Street Improvement Project. CITY OF ROANOKE FINANCE BOARD — ECONOMIC DEVELOPMENT AUTHORITY: A communication from the City Clerk advising of the resignation of Brian K. Redd as the citizen representative of the City of Roanoke Finance Board; and as a Director of the Economic Development Authority, effective immediately due to job opportunity in Charlotte, North Carolina, was before the Council. (See communication on file in the City Clerk's Office.) • A Vice -Mayor Trinkle moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) HUMAN SERVICES ADVISORY BOARD: A communication from the City Clerk advising of the resignation of Robin R. Haldiman as a member of the Human Services Advisory Board, effective immediately, was before the Council. (See communications on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) OATHS OF OFFICE- ROANOKE CIVIC CENTER COMMISSION: Report of qualification of Stephen Willis as a member of the Roanoke Civic Center Commission for a three -year term of office ending September 30, 2018, was before the Council: (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the report of qualification be received and filed. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) 95 CITY PROPERTY- EASEMENTS - STREETS - HIGHWAYS: A communication from the City Attorney requesting that Council schedule a public hearing for Thursday, October 8, 2015, at 2:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager may determine, for conveyance of certain City -owned property to Virginia Department of Transportation, designated as portions of Official Tax Map Nos. 2050306 and 2050305, in connection with the 101" Street Improvement Project, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the Council concur in the request of the City Attorney as above described. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: FIRE /EMS - GRANTS- BUDGET: The City Manager submitted a written communication recommending acceptance and appropriation of funds from the Department of Fire Programs. (For full text, see communication on file in the City Clerk's Office.) •E Vice -Mayor Trinkle offered the following resolution: ( #40340 - 092115) A RESOLUTION authorizing acceptance of the FY2016 Fire Programs Funds Grant made to the City of Roanoke by the Virginia Department of Fire Programs, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 671.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40340 - 092115. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) Vice -Mayor Trinkle offered the following budget ordinance: ( #40341 - 092115) AN ORDINANCE appropriating funding from the Commonwealth of Virginia Department of Fire Programs, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 671.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40341- 092115. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) POLICE- SHERIFF - GRANTS- EQUIPMENT - BUDGET: The City Manager submitted a written communication recommending acceptance and appropriation of funds received from United States Department of Justice in connection with the FY 2016 Bulletproof Vest Partnership Grant for use by the Police and Sheriffs Departments. (For full text, see communication on file in the City Clerk's Office.) MA j Council Member Rosen offered the following resolution: U(#40342- 092115) A RESOLUTION accepting the FY16 Bulletproof Vest Partnership Grant Award made to the City by the Department of Justice, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 672.) Council Member Rosen moved the adoption of Resolution No. 40342- 092115. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) Council Member Rosen offered the following budget ordinance: (#40343- 092115) AN ORDINANCE to appropriate funding from the Federal L government, Department of Justice, for the Bulletproof Vest Partnership Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 673.) Council Member Rosen moved the adoption of Budget Ordinance No. 40343- 092115. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) GRANTS- BUDGET - BICYCLES- POLICE: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the FY 2015 Edward Byrne Memorial Justice Assistance Grant from the United States Department of Justice to support the City's bicycle patrol program. (For full text, see communication on file in the City Clerk's Office.) 1r 98 Vice -Mayor Trinkle offered the following resolution: 0 ( #40344092115) A RESOLUTION authorizing the acceptance of the FY 2015 Edward Byrne Memorial Justice Assistance Grant Program made to the City of Roanoke by the United States Department of Justice, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 674.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40344092115. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) Vice -Mayor Trinkle offered the following budget ordinance: ( #40345- 092115) AN ORDINANCE to appropriate funding from the Federal government, Department of Justice, for the Byrne Memorial Justice Assistance Grant (JAG) Program, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 675.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40345- 092115. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) FOTOI BUDGET - GRANTS - TRAFFIC- POLICE: The City Manager submitted a written ` communication recommending acceptance and appropriation of funds in connection with the 2016 Virginia Department of Motor Vehicles Traffic Safety (Selective Enforcement - Alcohol) Grant awarded to the Roanoke City Police Department to be used for traffic enforcement targeting alcohol impaired drivers. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40346 - 092115) A RESOLUTION authorizing the application and acceptance of the 2016 Department of Motor Vehicles Traffic Safety (Selective Enforcement - Alcohol) Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 676.) Council Member Bestpitch moved the adoption of Resolution No. 40346 - 092115. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) Council Member Bestpitch offered the following budget ordinance: ( #40347 - 092115) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for an alcohol enforcement traffic safety grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 677.) I w,. WE$ 1 Council Member Bestpitch moved the adoption of Budget Ordinance No. 40347- 092115. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) BUDGET - GRANTS- POLICE - BICYCLES - TRAFFIC: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the 2016 Virginia Department of Motor Vehicles Traffic Safety (Selective Enforcement — Pedestrian Bicycle Safety) Grant awarded to the Roanoke City Police Department to be used for traffic enforcement targeting pedestrian bicycle safety. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40348- 092115) A RESOLUTION authorizing the application and acceptance of the 2016 Department of Motor Vehicles Traffic Safety (Selective Enforcement - Pedestrian Bicycle Safety) Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 678.) Council Member Bestpitch moved the adoption of Resolution No. 40348- 092115. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) 101 Council Member Bestpitch offered the following budget ordinance: ( #40349- 092115) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for a pedestrian and bicycle traffic safety grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 679.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40349- 092115. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) POLICE- TRAFFIC - GRANTS- BUDGET: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the 2016 Virginia Department of Motor Vehicles Traffic Safety (Selective Enforcement - Speed) Grant awarded to the Roanoke City Police Department to be used for traffic enforcement targeting drivers who are speeding. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: ( #40350 - 092115) A RESOLUTION authorizing the application and acceptance of the 2016 Department of Motor Vehicles Traffic Safety (Selective Enforcement - Speed) Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 680.) 102 Council Member Rosen moved the adoption of Resolution No. 40350 - 092115. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) Council Member Rosen offered the following budget ordinance: ( #40351 - 092115) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for a speed enforcement traffic safety grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 681.) Council Member Rosen moved the adoption of Budget Ordinance No. 40351- 092115. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6, NAYS: None -0. (Council Member Lea was absent.) BUDGET - POLICE - TRAFFIC - GRANTS: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the 2016 Virginia Department of Motor Vehicles Traffic Safety (Selective Enforcement - Occupant Protection) Grant awarded to the Roanoke City Police Department to be used for traffic enforcement targeting occupant protection. (For full text, see communication on file in the City Clerk's Office.) 103 Council Member Price offered the following resolution: ( #40352- 092115) A RESOLUTION authorizing the application and acceptance of the 2016 Department of Motor Vehicles Traffic Safety (Selective Enforcement - Occupant Protection) Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 682.) Council Member Price moved the adoption of Resolution No. 40352- 092115. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) Council Member Price offered the following budget ordinance: ( #40353 - 092115) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for an occupant protection traffic safety grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 683.) Council Member Price moved the adoption of Budget Ordinance No. 40353- 092115. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) 104 HOUSING - GRANTS: The City Manager submitted a written communication 0 recommending Approval of the 2014 — 2015 Consolidated Annual Performance and Evaluation Report (CAPER) for the City's Federal Housing and Urban Development (HUD) Funded Programs. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40354- 092115) A RESOLUTION approving the 2014 - 15 HUD Consolidated Annual Performance and Evaluation Report (CAPER) regarding the United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program; and authorizing the City Manager to submit the CAPER to HUD. (For full text of resolution, see Resolution Book No. 77, page 684.) Council Member Bestpitch moved the adoption of Resolution No. 40354 - 092115. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-6. NAYS: None -0. (Council Member Lea was absent.) COMMENTS BY THE CITY MANAGER. The City Manager shared the following comments: City's New Website Launches Tomorrow • The City of Roanoke is preparing to launch its redesigned website on Tuesday, September 22. • During the summer months, department staff received training for the new website content management system and has been working with the Office of Communications and the Website Steering Committee to update their webpages in preparation for the launch. • When the new site launches, visitors will immediately notice new features and a cleaner design. • Citizens have received notification through MyRoanoke alerting them to the launch and encouraging them to visit the site. • City Council will receive a briefing from the Office of Communications on 105 the new website at their October 8. 2:00 p.m. meeting. CitvWorks (X1oo • Thursday - Saturday, October 1 — 3, 2015, in the Roanoke City Market Building. • (X)po is a national idea exchange and festival conference founded in 2011. • The (X)po will include -- presentations from high - velocity thought leaders and inspiring performers, connections with others who are engaged in making their communities better, energetic after -hours gatherings and deep -dive lunch sessions with presenters, and access to a year -round, ongoing conversation about big ideas for better places. Sinale Stream Recvclina Beains in October • The move to Single Stream Recycling starts the week of October 5. • The City will provide weekly collection of trash, bulk, and brush on normal collection days in all neighborhoods. • Recycling collection will be every other week, also on normal collection days. • Depending on the location, residences will be on an A Week schedule or a B Week schedule. L • Carts have been delivered to city residences, and a calendar was included with the new cart to help citizens remember their correct recycling weeks. • Only residences that have existing alley collection for recycling will continue to use the small recycling bins. Council Member Price mentioned that several churches have also received the new recycling bins, and asked if churches have not participated in the past in trash pick- up, would they be able to participate in the recycling program; whereupon, the City Manager responded that he would research the matter and follow up at the next regular session of the Council. In connection with comments by Council Member Price regarding the new recycling bins, Council Member Bestpitch noticed it appeared that a number of containers have been delivered to properties that were vacant, some houses that have been vacant for some years. Even though the City has an obligation to deliver the bins to each residence, he wondered as to the City's plans for having the bins placed behind the residences; and inquired as to any indication about how the increase in recycling over time would benefit the City. In response to the first point, Mr. Morrill stated that the City has a contractor that is delivering all of bins and City employees are following up on all bins delivered at vacant homes as well as researching the alley issues. Secondly, he indicated that the 106 City is hoping single stream recycling will increase citizen participation, and it has lots of 1 good environmental and cost saving benefits for the community. JJ The City Manager insinuated while there's savings in labor, the City must increase the volume because it has to guarantee a certain amount for the effort to be advantageous to the recycler. Sherman M. Stovall, Assistant City Manager for Operations, explained that the target is to increase the current recycling rate by 50 %, which will take the City slightly less than 700 tons per month; and if all of the expenses go according to plan, the City will be slightly at break even or below its goal. In conclusion, Mr. Stovall remarked that the single stream program is certainly something that the City plan on tracking monthly; and will report findings to the Council. Library System • The City's investments in the library system are paying off. • The Main Library has seen a significant increase in circulation numbers since it re- opened last year, with a 100% increase in the circulation of children's books, the floor count has increased by 26 %, and a 60% increase in programs held at the main branch. The Raleigh Court branch renovation is underway, with plans for the renovation of the Williamson Road and Melrose branches following. (See copy of report regarding Library System Statistic for FY15 submitted by the a Assistant City Manager for Community Development dated September 21, 2015.) REPORTS OF COMMITTEES: BUDGET - GRANTS- SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and the Assistant Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: (#40355- 092115) AN ORDINANCE to appropriate funding from the Federal Government and the Commonwealth for various educational programs, amending and reordaining certain sections of the 2015 - 2016 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 685.) 107 Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40355- 092115. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: VIRGINIA MUNICIPAL LEAGUE: Council Member Ferris offered the following resolution designating the Honorable Anita J. Price as the Voting Delegate, and the Honorable William D. Bestpitch, as the Alternate Voting Delegate for the Business Session; and Christopher P. Morrill as the Staff Assistant for the Annual Virginia Municipal League Business Meeting to be held on Tuesday, October 6, 2015 in Richmond, Virginia: ( #40356 - 092115) A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session and meetings of the Urban Section of the Virginia Municipal League and designating a Staff Assistant for any meetings of the Urban Section. (For full text of resolution, see Resolution Book No. 77 page 688.) Council Member Ferris moved the adoption of Resolution No. 40356- 092115. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was absent.) MOTIONS AND MISCELLANEOUS BUSINESS: We*] INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Bestpitch mentioned the strong citizen support of the "The Wall that Heals, Vietnam Traveling Memorial Wall ", which was on display at the Salem Veterans Medical Center from September 16 — 20, 2015. Council Member Price expressed appreciation for the collaborative efforts that made the Annual Henry Street Festival successful held on Saturday, September 19 in Elmwood Park, acknowledging that the proceeds support the Harrison Museum of African - American Culture; and appreciation to the community for their outpouring support noted in the attendance. VACANCIES ON CERTAIN AUTORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: NONE. There being no further business, Mayor Bowers declared the Council meeting adjourned at 3:15 p.m. INASMUCH AS THERE WERE NO PUBLIC HEARINGS SCHEDULED TO COME BEFORE THE COUNCIL AT 7:00 P.M., THE PUBLIC HEARING SESSION WAS CANCELLED. APPROVED ATTEST- 'Stephanie Stephanie M. Moon Rey ds, 'MMC Davi A. Bowers City Clerk Mayor 109 ROANOKE CITY COUNCIL- REGULAR SESSION October 8, 2015 9:00 a.m. The Council of the City of Roanoke met in regular session on Thursday, October 8, 2015, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280 - 070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen (arrived late), David B. Trinkle, Raphael E. Ferris, Mayor David A. Bowers -7. ABSENT: Council Member William D. Bestp tch -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Ferris and Mayor Bowers -5. NAYS: None -0. (Council Member Bestpitch was absent)(Council Member Lea was not present when the vote was recorded) 110 CITY COUNCIL - CITIZEN OF THE YEAR: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss the 2015 Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Vice -Mayor Trinkle moved that Council concur in the request as abovementioned. The motion was seconded by Council Member Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Ferris and Mayor Bowers -5. NAYS: None -0. (Council Member Bestpitch was absentMCouncil Member Lea was not present when the vote was recorded) CITY ATTORNEY: A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel pertaining to actual litigation, where discussion in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2- Code of Virginia (1950), as amended), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Council Member Ferris moved that Council concur in the request as abovementioned. The motion was seconded by Council Member Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Ferris and Mayor Bowers -5. NAYS: None -0. (Council Member Bestpitch was absent)(Council Member Lea was not present when the vote was recorded) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: 111 ' WESTERN VIRGINIA WATER AUTHORITY: Mayor Bowers advised that the Council and the Western Virginia Water Authority were meeting to discuss items of mutual interest and concerns. He recognized the Authority Board Chairman Harvey Brookins for an official roll call of the Board. PRESENT: Board Members Wayne F. Bowers, John P. Bradshaw, Jr., Donald L. Davis, Thomas C. Gates, H. O'Dell Minnix, and Chairman Harvey D. Brookins, Jr. -6. ABSENT: Board Members Shirley Holland and John B. Williamson, III -2. OTHERS PRESENT: Michael McEvoy, Executive Director, Waste Water Services; Gary Waldron, Executive Director, Executive Director, Water Operations; Harwell M. (Sam) Darby, Jr., Western Virginia Water Authority Counsel; Tammy Lawfield, Western Virginia Water Authority Assistant Director of Finance /Human Resources and Treasurer; Sarah Baumgardner, Western Virginia Water Authority Public Relations Manager, Phil Martin, Western Virginia Water Authority Director of Water Operations; Roger Blankenship, Western Virginia Water Authority Director of Field Operations; and Gayle Shrewsbury, Administrative Assistant to the Authority and Secretary to the Board. Chairman Brookins shared welcome remarks and introduced Western Virginia Water Authority Executive Directors Mike McEvoy and Gary Robertson for brief remarks regarding the overview of their vision statement and current activities: At this point, Council Member Lea entered the meeting (9:20 a.m.) 112 The Authority's Vision is to enh'a'ncethe well -being and jkgty of life for the region: Through Effective Use of Technology &Irnovative Management Vision Statement Leader in Regional Cooperation 113 114 Al 0- . 6. ,' 1 �� pV "My husband andl were leavingto do choreswhenwe opened ourfront doorand sawwater gushing down our street. As we talked with police, the Water Authority personnel arrived. With a cheerful and positive attitude, and steady expertise, membersofthe SW3 team closed the street and wentto work. Within hours, amid heat and humidity, they shutoff the water and unearthed a huge cavern that could easily swallow a few cars. They found and replaced a broken water pipe dating from ■ the early 1900's and, in spite of long hours, they stayed to cleanup mud and remove i debris. It was with newfound gratitude and awe that my husband spoil enjoyed a cold, clear glass ofwater before bed, thankful to have such dedicated local "superheroes. " -M. Henry -June f, 20f5edibonotThO Roenoke Tim s(CORNERSHOn Pr,M11,11 11 In the service area are mapped and IS Ilnk at vnlWY.westemvawater.org. 115 116 Saving Energy ��W Technology Rscal Year 2016 Summary Water Rotected Revenues O&M Fxpense before Debt Service Assets(21114) F "16 Oebt Service Rveragelnterestl�te Debt Coverage rtatio (1.15 min; AM total Debt Debt per Customer (AA < $1,934) 7ebt Service to Operating Revenue (<35 %) Lrrent Year Funds Allocated to 6pital - 'lanned Capital Spending Skilled of • • __ $34.5M $19.3M S330M $9M 3.13% 1.69 $88.7M $1,631 26.7% $6.2M 117 118 DEM Expense $36.31,11 (Excludes Debt Setuice) The Authority contrattswith City DDT to furnish ITSerices FY35expenditurewas5427,492 Team of Employees Water Pipe Ixsb &d by Decade • Reyrnll and Bandia •utilities m ContrdRedgenJon • Repelrs e1M Maintenance Miles 1.487 % Each 5,271 1,25,25 248 2qB; Each 22,348 3,484 16% wr.a Employees d �. 2915 Yntlatal Asr: oriyl or of Olpnr ^ ale,:. neenoie: F�atinur� Ear•IIPri n rf an'd, rye If rAie;grtl ' � .F 2014 ko� I< CItAchool Boar irtnecghi� ,Award 6 t TG 13,lys_:r7rtanon,�f ldeUnpalltan Iplaterb AgenciH3 Eacwnar Utility Feiiormapt,d .. atlnuni A rara t <Q33 virgifii3 3;,l) 51ard A jltlon r• ,EU ihF �Hnn�i F II Pe ,ipi alit �ml6ore'6 U vPla�ment Eoaid En n.s5, of th�le'ar vt. -.+ i1VP Jchoh wallyHealihq • � JUVfkplaLr AnYard 120 w 121 Days Help to Keep 122 (See copy of presentation on file in the City Clerk's Office.) COMMENTS BY COUNCIUAUTHORITY BOARD MEMBERS: ,J Board Member Minnix commended Messrs. McEvoy and Robertson for the success of the Water Authority and their outstanding work. He pointed out the fact that the regional effort between the city and county was a huge undertaking and that the Authority has continued to successfully expand. Council Member Ferris expressed appreciation to the Executive Directors for the presentation and for making time in their schedule to meet with the Council. He stated that one reason for the joint meeting was to get to know the Authority and its Board members better so that when asked questions by constituents a knowledgeable answer could be provided. Council Member Rosen too expressed his appreciation to the Authority's representatives for meeting with the Council and commended the Water Authority's staff for their work, specifically the Field Operation employees. He felt Economic Development and Quality of water /life should be priorities and inquired about a program or incentives for Economic Development opportunities; whereupon, Mr. McEvoy pointed out that the Authority does work closely with the Economic Development Team, adding that incentives would be determined on a case by case basis; however, the Authority's Bond agreement does not allow fees to be waived. J 123 Mr. Robertson interjected and shared that the Authority is often more involved working with a locality before development begins, ensuring that infrastructure is on site for future development sites. Dr. Trinkle shared his feeling that the Authority's excellent research /reporting through Virginia Western should be used as a selling point for Economic Development, Chairman Brookins remarked that the Authority's next Board meeting would be focused on Strategic Planning and assured City Council that all matters mentioned during the meeting would be addressed. Council Member Rosen asked how the weather has affected the water level; whereupon, Mr. Robertson commented on the difference a week makes taking the concern from drought to flooding; adding that Carvins Cove and Spring Hollow were close to one foot from being full. Council Member Rosen also inquired about the water tank being constructed near the Roanoke - Blacksburg Regional Airport and expressed the importance of the airport to our region. Mr. Robertson shared that the Authority was working closely with the airport and the Federal Aviation Administration to determine the future plans for the tank. He further explained that prior to construction the Authority, Roanoke County and the Airport jointly hired a company to perform a study to determine the safety of the FM tank, which gave positive results; however, he was of the opinion that the possible Lexpansion of a runway was causing the construction to be questioned. Vice -Mayor Trinkle shared his accolades in commending the Authority and asked how flexible the Authority would be with future development opportunities; whereupon, Mr. McEvoy stated that the Authority works closely with the Economic Development Authority (EDA) and gave an example of an incoming business that moved into a building that didn't meet their needs, but was able to make modifications due to modeling and suggestions offered by EDA. Mr. Robertson remarked that due to the Water Authority's limited ability to provide financial incentives, its focus is infrastructure improvements and the excellent quality of water. The Vice -Mayor asked about the level of Smith Mountain Lake and the effect of drawing water will have on those who live and recreate at the lake. Mr. Robertson stated that the withdrawal permit limits the maximum amount of water that can be drawn from Smith Mountain Lake to 12 million gallons a day, continuing that even at the maximum withdrawal for 365 days, the lake level would only lower 3 inches. Offering a bigger picture, he emphasized that every day more than 12 million gallons were being released due to requirements. Vice -Mayor Trinkle wondered how rates for the different localities were ' determined; whereupon, Mr. McEvoy explained that the Authority has economic models to ensure each system stands on its own financially, adding the rates for each locality were affected by the number of customers and the amount of improvements the infrastructure needs. 124 Vice -Mayor Trinkle complimented the Authority's customer service employees and the technology which benefits customers. He called attention to a personal VVV experience showcasing the benefits of the Authority's leak detection technology and the Positive communication from customer service Council Member Price also thanked the Authority for the opportunity to develop a relationship between the entities, and commented on the benefit of the public being able to view the joint meeting live on television. She commended the partnerships and projects the Authority makes priority as well as the fact that two educators are employed by the Authority and the Authority's involvement in drug- take -back days. Board Chairman Bowers shared that water and sewer capacities have a great impact on economic development and pointed out that Messrs. McEvoy and Robertson were always willing and eager partners. Mayor Bowers requested that at the Authority's upcoming Strategic Planning Session consideration be given to connections costs for residential development on vacant lots in the City of Roanoke, adding that since he had been approached with prohibitive cost concerns, he would ask the City Manager look into the matter to determine if there is an issue and if so, address it with the Authority. In closing, the Mayor again expressed appreciation to the Authority for their work to protect the environment. At 10:10 a.m., Chairman Brookins declared the Water Authority Board meeting adjourned, and Mayor Bowers declared the Council meeting in recess and to be reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. At 10:48 a.m., the Council Meeting reconvened in the Council Chamber, with Vice -Mayor Trinkle presiding and Members of the Council in attendance, with the exception of Council Member Ferris and Mayor Bowers who had a personal emergency. BRIEFINGS: 2015 ROANOKE VALLEY COMMUNITY HEALTH NEEDS ASSESSMENT The City Manager stated that the City has formed a strong partnership with Healthy Roanoke Valley and recognized Pat Young, Program Manager, Healthy Roanoke Valley; and Aaron Harris - Boush, Community Outreach Manager, Carillon Clinic, to share the findings of the 2015 Roanoke Valley Community Health Needs Assessment, including data on the target population and service area, as well as primary and secondary data. 125 Ms. Young and Mr. Boush gave an overview of the Roanoke Valley Community Health Needs Assessment final report, highlighting various aspects of the report as u follows: 4L_� C4MLION 2015 Roanoke Valley CLINIC: Community Health Needs Assessment Presentation to - Roanoke City Council October 6, 2015 HEALTHY Roanoke Valley Community Health Needs Assessment(CHNA) - • Completed every 3 years HEALTHY • In depth look at the health of our community'* ° "" " "" — Community surveys & Focus Groups Conducted — Community- driven process • In partnership with Carillon Clinic and Healthy Roanoke Valley • Data driven initiative with Expected outcomes that align with national targets and best practices CUVLIONCLINIC 126 Our Service Area & Target Population • Current focus on the City of Roanoke and Medically Underserved Areas Low- income, uninsured, underinsured, minority groups, and those suffering from chronic disease HEALTHY .... ......... . CUMONCLINIC 2015 CHNA Process Actjv!tV Date ✓Primary Data Collech on -Stakeholder Survey /Focus Groups Jan —May 'Target Population FOCUS Group Jan —May -Comm unity Health Survey Jan —May ✓Secondary Data Collection Jan — March ✓Prioritization June ✓Publish CHNA Report (Pending Board Approval) September OFinalize strategic plan November OHospital Implementation Strategy Winter 2016 01 2012 RVCHNA Strategic Priorities ^ Access to Services — Pnmary care, oral health, and mental health & substance abuseserylces Coordination of Care — Community -based system Wellness — Access to healthy foods & physical activity — Reduction of risky behaviors In youth and young adults — Fmpowenng citi ensto value and be c mepartnersintheir ownheohh HEALTHY 4L CAi UONCLINIC 015 abanoke Valley noaansadty Health Needs Assessment IositlesNm of needs eor eatAP babes /Nok faatrkat dt. )Dods 6 dkt asea to saeatat Aeadk..ALa /sabut..A abase AAesr to adak deatatrore m tP dental rove farsAddiea sek ofexer /Phsakatsa", Vatae ART PNred en P taeatAa, mre aad Nmek dkease maaagewent Aeew to PrAsary Aare ia8 Prevakase f.besk,/ oarravf," kdNklaak aAk 0kaawsedae froavmaahy resoa mProved roardheatNA fro, a mass tie beak aad Aria. seater 127 128 4L CAIJLION CLINIC M HEALTHY Conditions in the nv/tanmentsin which people arc horn, five, learn, work play, worship, and age that affect a wide range of health, functioning, and quality affife outcomes and risks. Data that drives our work 2015 RVCHNA What ❑lakos What We Spend Us Healthy On Being Healthy c "u I "Place" Matters to Population Health n • The conditions (e. g., social, economic, and physical) in which we live explain In part why some Americans are healthier than others and why HEALTHY Amen cans more generally are not as healthy as they could be. In addition to the more material attributes of "place, "the patterns of social engagement and sense of security and well- beingare also affected by where people live. e CUULIONCLINIC Place Matters... ._ Medica I IyUnderserved Areas (MUAs) - • Federal designation (HRSA) for geography or populations based on HEALTHY .....:::...: —Too few primary care providers ..:. — High infant mortality — High poverty — High elderly population CAIJLIONCLINIC 129 130 Medically Underserved Areas (MUAs) in the Roanoke Valley - @®fiIR9fB� M B R lT Y Northern Botetourt (Ci 401, 402) . Cral E County None Southeast Roanok a City (CT 26, 27) Northwest Roanoke City (Cr 1, 9, 10, 11, 23, 24, 25) None 4L CAI✓;1LIONCLINIC Statistics Total arAge(e 8,1(7,653 9),355 2349 364 MedlanPge (yews)' 375 381 349 364 Perte,tWhite' 695% 65.5% 28.2% 806% Percentb[ MV 19.4% 27.5% 666% 10.50% Percent high sch" graduate or hgheF 87.5% 81.8% 75.4% 752% Perm nt baMdorY degree o r hlgherl 35.2% 23.691 124% 6496 Median Hausehcld Income $69,987 $M,145 $29,814 $30,107 Per,m nt UWng beio Pos"(Q"FPtr 11.3% n.4% 343% 373% Percent of chlldren< 6 Years0ld LlWng bel. Pt M( 1IM FPL)• 17.2% 38.9% 602% 585% Occupl ed HeosingUnitswith No Vehiles Available[ 6.3% 13.7% 25.3% 14.9% Income a Education are the _ Iwo gre Nest �. predinors o1 heahh 2015 Health Outcomes - Virginia A HEALTHY �PwY r -li PeN.13K evMtral -r0a •Mera[Ill Mer N�Mra CAMLIONCLINIC 131 132 1015 Health factors - V,,,,a CAWLION LINIC HEALTHY HFALTHY CAIULIONCLI Access to services 11 133 Access to Services Stakeholder Community Health Survey • Stakeholders identified Servicesthat arehard to accessto servlces(25%) as get: the top need and barrier • Home r.med..s (: elrcare (t3ul.ra te. that Impact health in the 1. Adult dental (qq %) Roanoke Valley. 2. Mental health /counselin¢ Amble ne,as IN mxt impana a to ,, tnat t23%) • Top Need for Access 3. Dermatgagy(16 %) I. Mentalhealthservices(27%) q. SubsanceaWSe seMCes i196) 2. GeneralaaemoseWtes (23%1 • Largest Barrierto Care 3. Dentalseevices(21 %) - Cost(45.3 %) C Subsmnceabusefnd]ities po%) tt CAWLIONCLINI( Access to Services: Mental Health Cammunhy Heahh Survey 0111, t7 %0 ma pomem ue 11p ,al hakh Target Papulafion F.ttn Groups servres • Home r.med..s (: elrcare (t3ul.ra te. • zs% a napamerm ow tht men0i h 10. to p rea pa me M rwha meld. when In, Amble ne,as IN mxt impana a to ,, tnat ee d m. IN heehhanumtenteebuae efhtt N.Ith I ...... —.k, e,,A —, • Gipe mat im -- Yawe tht ii h haan • Top B.rn..: - galxu•aviain��o,.auve pa pP,..q 1. Lackofacceastoron.emargexy - asx ManLl lloxe Pmbnin DS Rwn.q inental health servicea(40%) - xaxst,ma pe �wpa,a) 2. Fearfatigme(30 %) In1hNr seen nsrds: 9'm no[ goMg m hurt 3. Lay wat]Me anyone, espenalNrrot mY kids, Jas"eed someone to Wk W. As a (gran¢ you get scored. You gatpu»Mhed forgem, kelp.' M thek ono auras: eY not wed known that you ma do autp4mearoan gj that there are resources where you don't Rave to check mm a program, IJyaU don't need [hat Mad of help.- 134 Access to Services: Dental D Cam munity Health 6umay ➢rRt Population Focus Groups — 36%arand.donm me deme cere iop Battlers — 26eMad %oc hildne mnor ucr Jenel — LsQO(m z urana (3lp % ) _ are — 4J% W Mewrearac Pawnv uceE IntlnlrownnwNCi "RawMVislzHnp dentvlseuialn the pwt 2yL rrr9ne(/wnn'5n'xYtlmmlrwe[Rlhz Mxelzlw — ]9.l %�rve nLL Urel Em1a1 aervl2f °^e^+w'rV rM^mlrorerlHrs Mkh/aruzpppy Ins Wmereyert roporo Me BQ wb,Mp -Mewdrtirxrow Ebro MOmceA^. IAe dQ ron•r,Rxe lmareo[Pe. Me InrM1eirowrt.mNC 9rdl Mrmap pai rN�Mn P[OpleOOn'[know Mey[M•tfixo [Np nrAe. ApYf ItPW'tlndoji°�l aniM.,panaF,.a +Pt�nr,! wYrY MerwmnviArynrstlsoxwnrsroJzvrirsap ��rAOrelnwruxe, ryrrsexrllvnpl Peoriz CUUILIOIV LINK Wellness H E A LT H Y 1 bee A- Obesity UmmunitY Health Survey 39% of respondents Identified rwei¢ht /ob,sitya one of the most Important health problems Average reported HIM: 2e.e (oyerweight� n HEALTHY .... ........... We YoY. and ea, ZY MY _..p... ..,...._... r.......0.. «....._rr CARILIONi:LINIC Access to Healthy Food Community Health Survey, 32 096.1 that access I- neamhlfovez was u .Dime more mpprtant issuetnal aRetts heWlh in .nifty 09 %af respond.mssaid 0.11W, nei9hb.,h..d doasnlsuppart healthy eeting(eg, cnmmunitygardens, farmers' markets, etc) 3]%ef get.nprrdabl. fre e sh fruits h e n e n•t easvta b iee 38%oi lh. pg ul 12 mM.mme I u a rw.nah a mevne a lthmv y tyr dmirdys ne u have enou gh monetytn m buy the tope 0u4n9 mep ,Y 7dv1; bewmonyrimes de pveptfruiro- eayetnbles (/rely p rWmt)? Lbnormvnrpwrpr vE9elable )wire. IVlense rhmk onej Pa hR! 1. im T f.l.rr'. See I.,in, se s3Y Ivs tvaa 13evs4eeyne iae7das m3Y ..e u.ee.iq ve mn tern xins I li..,vd, uu. t,i.s Redo I.lsw,es a max . . aree.pes rxery Bst6 135 136 USDA: Census Tract Food Deserts 1 3796 09'l E.{ 9 5361 7 13X l0 }IB} y• _.� 11 IM4 H d971 ]]Y nY Hlfi 51Y P'F S l Sry y3Y H 31i 3 }15 1T1I n � P 5395 y3'l _L CAMMOM LINIC Coordination of Care HEALTHY Coordination of Care St- f.hoM,mreportthe need fora community -based - coordination of care system T"illf y0p -ktAw JO 910 -9 part) ci pantsexpressed — h my! ne a hard time navlaatine the health care system. HEALTHY Intlrlrownwo MS: "AOYMwhro /Mra�epror/ds Int181rewngpMS: "WNywOea Rho.e Mr ro po vytino Mrraxmµtibaaf aoramnwib M M[refled e hmlM[ ore, nme—o em—cre tsaM e oyd r UrcpegelnahW O /AOMap Mwn[pne byow / eeke a Ao;JMlond[l[git appMtlYMpdQ yre![timrzpM k MCf mda![hinu! /anyrmlt s>enz tatl k kMd M .--yea, WheMn -ifSM [hezhad; ryrm4tlo/xoYapet in[oo lnro nc. o dial w Ibmvhearpe. [m,l send na R h-mele.,Wd f aookbnp° o CAIJLIONCLINIC Our Response CAMLION - CLINIC, HEALTHY ,n.n u4e v.11[y :a Y., United Way of Roanoke Valley 137 138 Carillon Clinic Community Outreach �LIN LINW • Conducts community health needs assessments (CHNAs) throughout S W VA Responds to needs in three ways 1. Community health programs 2. Health safety -net grants that align with CHNA B. Foster community collaborations that address health needs HRV.. Make Change Happen 2012 -2014 creating CIVIC Infrastructure- C ll tive l t t Formed afterthe2012 CHNA A partnership of over 50 cross - sector organizations and 160 Individuals com m itted to improvingthe health of our cam m unity through a shared mission and vl slon These volunteers are members ofthe steering Committee, Action Teams, and ad hoc Committees Since actoberMJ2, volunteers have prov,fdedove,l9 hours of service IA71wd at Sat. 73 . HE ALT H Y Crowing sMc irdroarueuro takac tima!! 139 ' HRV Mission & Vision ^ • Our mission is to mobilize community resources to improve access to care, coordination of services, and promote a ............... culture of wellness. Our vision is a community where all are empowered to achieve and sustain optimal health. Financial Suppo# for H"fthy Roanoke Valley provided by. DentaV Ist XEA LTXr CAI✓ViLIONCLINIC united Way M Roanokevalley NEW HORIZONS 140 TLI' C CCLINI MHealthy Food HEALTHY Carillon Clinic's Local Food Program Healthy Food In Health Care Pledge "Farmshare program" — consumers ppayfarmerz ahead of season forMecosts — share packages picked up week at GRMH throughout the growl ng season — Established in 2012 — Partnershipwlth Good FOOd -Good EPI e, a farm collaborative i n FI ord, VA — M l i ting pwroll deduelpn, Carili on sold 165 farm sh arts, tote ling $62,690 in 2015. CAWLION LINIC Carillon Clinic's Local Food Program SNAP /EBT Double Val u k program I mest.d $45,000 since 2012. With this InclOW a programthe market is able to double the amount of fresh foodforfemlllesthat may usually eatprocessed unhealthy food. — Due to thl s contribution, accessto healthy, local food Is more affordable to Iowa room. l rde,hjnals. F undl ng of Happy header Cooks, a local program thatteaches children to end cry and cook healthy food Funding a Roanoke Community Garden Associ ati an C4SILION LINIC IV MulrWen Avl.unca r.ae R.r.araee program .x80118.0 Carilion Clinic and Feeding America Partnership Partnered with Feeding America Southwest Virginiato provide health education on the food bank's new refrigerated mobile produce unit Provides fresh produce at stops in underserved areas throughout the region Carillon's health educators will be at these stops to provide health screenings and educational information. TLINC CCLINI 141 s. 141 142 Make Change Happen Fresh Foods Prescription Program June- October 2015 Goal: Increasefruit & vegetable consumption Increase access to fresh foods Target: Adults 18 yrs & older BMI2 25 Atrlsk for Diabetes Where: Family Medicine site How: Weekly health education cl asses Weekly prescriptions form obi le Monthly check -Ins with providers AMR— iaotaf[ fa tli n Oink iMIRfar Wal rood, William, rpo W;n, Fira>sioR, A via AO1 RReaate %i HEALTHY Make Change Happen Eat Together September 28- October 2, 2015 - Frequent familycilning is associated with lower HEALTHY rates of teen smoking drinking, !/legal drug use and prescription drug abuse. In partnership with revention Council http: / /blt.l y /EatTogetherSurvey Staying Cametledll ./ Make Change Happen PATH Community Day CW LION CLINIC; AM Oral Health HEALTHY r 143 144 Make Change Happen Access to Oral Health Services. New Horizons Dental Care - • Opened November 2014 • Secured over $400,000 in start-up funds • Slidingfee program for those who qualify • HRV Oral Health Action Team actively participated In the planning of these services HEALTHY ^Good wd Ae4NA lJ a Neyw¢dkiw o) good ovrrad RrdlA. New Hwizml hewaV Cwr dime willweony strcflgtPen rAe wa! Pe4NA sof¢if net in acv fwtiwaMQl' ORfI CNSWe riles IAOflY tCJfd[WJ wrq ewreflily Rove ivo Pw I to g for dewW rwe wW Ibve a dente! Awwe.^ Making Change Happen Access to Oral Health Services P4 Roanoke Mini- MOM(Misslon of Mercy) Launched June 2014 Bradley Free cl lnicis l eadl ngthese eff orts Quarter] y free dental care (fillings, ewtrac0iens)for uninsured adults provided at offices of volunteer denu sts and dental cu ni cs Appoi ntm ants are schcduled The A9irf- MOMhasprdyad to be a more d'wnTjad way to W.Wde dental lasses o/rpB!¢d Co tA¢ lorry 4n 9s and oPba -floor app .= oT M. am 1 Roanoke ll%SSion Of Mercy He . to 145 ' Make Change Happen DQF Grassroots Engagement Initiative - DentacZuest EOYMOAl10N HEALTHY Call to Action: "Improve the public perception of the value of oral health" b The mouth IS apart of the , body!! CAIVILIOW LINIC Mental Health HEALTHY 146 Make Change Happen Access to Mental Health & Substance Us e Services Mental Health Fint Aid 7Yaining (2024) • In- person training by Mental Health America for HRV partners on how to help people developing a mental illness or In a crisis • 48 participants • Financial & logistical support provided by HRV CAWLION CLINIC HEALTHY ................ Current activa&e Focus on prevention and early Interventlor HEALTHY ................ Coordination of Care iii�EEI 147 Make Change Happen Centralized Coordination of Care HUB - Pathways Community HUB - Lead entity, - UW RV & HRV Coming Soon! - Winter /Sprin92016 iALTHY Other Initiatives& Partnerships • Partnershipfora Livable Roanoke Valley - • Choice Neighborhoods HEALTHY Jobs Plus ' " " " "" City of Roanoke Southeast Initiative • Vice Mayor's Senior Health Initiative PATH Coalition • Healthy Start • City of Roanoke HEAL Resolution (Healthy Eating Active Living) (For full text, see copy of Roanoke Valley Community Health Needs Assessment Final Report and the 2015 Roanoke Valley Community Health Needs Assessment on the City Clerk's Office.) In connection with the Southeast Health Initiative, the City Manager recognized Aisha Johnson, Assistant to the City Manager, regarding the HEAL (Healthy Eating Active Living) resolution that was adopted by the Council at its meeting on September 15, 2014. (See copy of document on file in the City Clerk's Office.) W Discussion The City Manager commented on the City's goal, noting that the challenges will be the two major outcomes: education scores and graduation rate. He continued that progress can be measured by health that is so inter - related with a lot being behavioral, which is going to be key, adding he was not sure if mental health calls would be a concern. Council Member Price asked if there were target goals as far as how to identify what those three areas would be if trying to drill down to some specifics that were measurable, and agreed it would be a challenge. In response, he wanted to wait to have the assessment on the data and suggested getting other partners and City departments, hoping the initiative could be launched within the next two — three months for next year. Council Member Lea was very much appreciative of the City's commitment and work and commented that Council was aware of a number of these issues and that Council recognized the number of children affected by poverty. He stated poverty is an issue that leads to poor health for a variety of reasons, citing a lack of education and crime that also breeds these problems, however, City Council is addressing the issues. He also was very appreciative of the forward move with Carilion and thanked them for the courage to step out and have a desire to tackle the issue. In response to a concern expressed by Council Member Price about the cost and the State of Virginia not accepting Medicare expansion and its impact locally, Ms. Young answered that it has a tremendous impact on the populations, adding that currently Medicaid only covers those living in extreme poverty; however, there is a group of people that live between 38% and 136% of poverty that have no access to health insurance which is a huge issue. She too was concerned about the local impact and believes that it is another reason why the Council needed to continue to push for the expansion. Following comments by Council Member Ferris regarding an educational platform for professionals to help and educate the poor and needy; Ms. Young stated that there was a resource available at Virginia 211, which is a Virginia information agency and referral through the City which is an entrance to help people identify issues. She continued to say that Healthy Valley is data driven; and is a strong partner with the community needs assessment, but there are eight major outcomes being studied from a local perspective that can be benchmarked from natural numbers, that are really based on the number of needs in this community. She hopes to be able to post the first Roanoke Valley scorecard based on the outcomes in January 2016. W ie O Vice-Mayor Tdnkle also questioned the statistics discussed on one of the slides stating that these are probably things that would be measured and citing there is a workforce development potential providing certificate programs and licenses, suggesting shorter term graduates that pay extremely well. Given the emphasis that community colleges are doing certificate programs, he suggested making it a line item. In response to a question by Council Member Rosen as to whether the City employees have access to Carillon or if there is a discount for government; Mr. Boush replied Carilion Wellness does offer a rate for businesses; and agreed there was a lot of benefit that was leading by example in terms of wellness. Council Member Lea agreed that was a good point. He is concerned about the people that do not have access or insurance especially with mental health; as Mr. Boush stated, there was a stigma. Mr. Morrill acknowledged the support for moving forward and trying to move those healthy indicators, noting that the pilot program would begin in the southeast quadrant of the City, adding that Healthy Roanoke Valley does work regionally and there will be some good learning that we replicate around the community. He also stated when looking at New Horizon, the new dental services are available in the northwest community. He is anxious to see what kind of neighborhood involvement the City can get because that will make the program sustainable in southeast and replicate it throughout the City. As he looks at other cities across the nation, he thinks there are very few that are actually taking on this initiative and thinks it may create a model that can be used nationally. Council Member Price inquired about timelines; and also asked if it would be sent back to the General Assembly and gain movement in Virginia to accept and look at the need for Medicaid expansion. She believed it needed to go beyond political implications. Following extensive dialogue, the Vice -Mayor advised that the presentation and comments would be received and filed. 150 Police Regional Crash Assistance Center U Chris Perkins, Chief of Police briefed the Council on a potential collision reporting center noting that it was an innovative program to promote convenience for people involved in traffic crashes. He highlighted the following information: Roanoke Valley Collision Reporting Center IV aanaa P , 0 i CUDEN7 • .,.._� ...__.,. 1 The Process v PI Callislms PD Collisions Criminal AcIIWIY Chief Perkins advised that when a vehicle crash occurred, the citizen would call the dispatch operator who would determine if Police Officers were needed at the scene; furthermore, the citizen would visit the Collision reporting Center within 24 to 48 hours, the disabled vehicles would be towed to the center and a state collision report would be 151 filled out by staff, the vehicle damage viewed, recorded, photographed and the completed report submitted to the police. Data Transfer and Analyties Road S.fay Englneerir�g Data Collected at CRC Polme(RM wernrrrnc Enforcem nt Education -�q He further advised that data would be captured and submitted to the Department of Motor Vehicles electronically; police records management system and road safety engineers in real time. No Cost Chief Perkins noted that the center would be paid for entirely by insurance companies in an effort to cut down on fraud by parties involved in the accident creating less cumbersome paperwork and reducing body shop repair bills. 152 Reallocation Opportunity for Roanoke Citv He pointed out that in 2014, 4,098 crashes were responded to and of those 412 involved death, injury or alcohol and 860 were non -injury and non - alcohol hit and runs; and if the crash reporting center had been in operation during that time, the center would have been assigned 2,826 crashes and officers would have responded to 1,272 crashes. Police Insurers Public Win Win Win got Chief Perkins concluded stating that the center was a win for all because it would create safer roads, safer communities, reduce secondary collisions, increase officer safety, speed up the claims process, improve customer service and satisfaction, identify and prevent Insurance fraud, provide a warm, safe, environment in adverse weather conditions and reduce traffic congestion. 153 Discussion: Council Member Ferris expressed concern with the insurance companies footing the entire bill for the operation of the center. Council Member Lea asked how the public would be informed of the center; whereupon, the Chief indicated that there would be a public rollout event, pamphlets distributed and police officers would be educated to address concerns. Chief Perkins commented that although it was multistep process and that the center would reduce a three week process down to just a few days. Council Member Price commented that she was looking forward to opening of the center and asked when it would be operational; whereupon, the Chief explained that the memorandum of understanding must be finalized and the officers and community must be educated prior to the rollout. He added that the hope was to be operational by fall of 2016. Council Member Ferris inquired as to the size of the center; whereupon, the Chief advised that the insurance companies would choose the site, but some buildings had been recommended to them. Mayor Bowers thanked Chief Perkins for an informative presentation and advised that the briefing would be received and filed. At 12:43 p.m., the Council meeting was declared in recess for a Closed Meeting in the Council's Conference Room, Room 450, to be reconvened at 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen David B. Trinkle, Raphael E. Ferris, and Mayor David A. Bowers- 6. ABSENT: Council Member William D. Bestpitch -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Maurita J. Wiggins, Pastor, Valley Community Church. 154 The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Mayor Bowers announced a conflict in his schedule, disclosing that he is an adjunct professor at Virginia Western Community College, and teaches a class on Thursday afternoons; and since the regular meeting of City Council is normally held on the first Monday of the month, it was rescheduled to Thursday due to the attendance of several members of Council in attendance at the Virginia Municipal League that was held on October 4 — 7, 2015, in Richmond, Virginia. Without objection by the Council, he stated that items recommended for action by the Council will be taken out of order to ensure a majority vote. PRESENTATIONS AND ACKNOWLEDGEMENTS: PROCLAMATIONS- MUNICIPAL AUDITOR: Council Member Price offered the following resolution memorializing the late Robert Harold Bird: ( #40357 - 100815) A RESOLUTION memorializing the late Robert Harold Bird, former Municipal Auditor for the City of Roanoke and longtime resident of Roanoke. (For full text of resolution, see Resolution Book No. 78, page1.) Council Member Price moved the adoption of Resolution No. 40357 - 100815. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferns and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) Mayor Bowers presented a ceremonial copy of Resolution No. 40357- 100815 to Mrs. Ann Duxbury Bird, Mr. Bird's widow. ACTS OF ACKNOWLEDGEMENTS - PROCLAMATIONS -ARTS: Mayor Bowers declared October 2015 as Arts and Humanities Month. (See ceremonial copy of proclamation on file in the City Clerk's Office.) The Mayor presented a ceremonial copy of the proclamation to Thomas McKeon, Member, Roanoke Arts Commission. 155 ACTS OF ACKNOWLEDGEMENTS - PROCLAMATIONS -MILL MOUNTAIN: Mayor Bowers declared October 2015 as Mill Mountain Month. (See ceremonial copy of proclamation on file in the City Clerk's Office.) The Mayor presented a ceremonial copy of the proclamation to Steven Buschor, Director, Parks and Recreation. ACTS OF ACKNOWLEDGEMENT - COMMUNICATION: Mayor Bowers announced that on September 10 in Atlanta, Georgia, the City of Roanoke won two top social media awards from the City- County Communications and Marketing Association (3CMA); the City was awarded a Savvy Award for "Best Use of Facebook" for the 2015 February snowstorm; and the City also received a Savvy Award for its Social Media Center. He recognized Melinda Mayo, Communications and Media Officer; and Timothy Martin, Communications and Media Coordinator on receiving both awards. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. VACANCIES ON VARIOUS AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY THE COUNCIL: OATHS OF OFFICE -HUMAN SERVICES ADVISORY BOARD: The Mayor called attention to an upcoming vacancy created by the expiration of the four -year term of office of Wilton C. Kennedy ending November 15, 2015; and resignations of Robin Haldiman and LaJuan Thomas for terms of office ending November 30, 2016, respectively; as members of the Human Services Advisory Board; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of Paula Prince, Marion Vaughn - Howard, and Wilton C. Kennedy. There being no further nominations, Ms. Prince was appointed to fill the unexpired term of Robin Haldiman; and Ms. Vaughn- Howard was appointed to fill the unexpired term of office of LaJuan Thomas ending November 30, 2016, respectively; and Mr. Kennedy was reappointed for a four -year term of office ending November 30, 2019, as members of the Human Services Advisory Board by the following vote: FOR MS. PRINCE, MS. HOWARD AND MR. KENNEDY: Council Member Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6. (Council Member Bestpitch was absent.) 156 OATHS OF OFFICE - TOWING ADVISORY BOARD: The Mayor called attention to the upcoming vacancies created by the expiration of the three -year terms of office of Samuel Roman, Darryl Miley and Thsta Wallace ending October 31, 2015, as law enforcement members of the Towing Advisory Board; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of Captain Samuel Roman and Police Officer Darryl Miley, City of Roanoke Police Department. There being no further nominations, Captain Roman and Police Officer Miley were reappointed as law enforcement members of the Towing Advisory Board for three - year terms of office, each, ending October 31, 2018. FOR CAPTAIN ROMAN AND POLICE OFFICER MILEY: Council Member Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6. (Council Member Bestpitch was absent.) COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was J convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. He called attention to two requests for public hearings from the City Attorney. MINUTES: Minutes of the regular meetings of the Council held on Monday, March 2, 2015; Monday, August 17, 2015; Tuesday, September 8, 2015 and Monday, September 21, 2015, were before the body. 1 (See Minutes on file in the City Clerk's Office.) J 157 Council Member Rosen moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) CITY -OWNED PROERTY -STORM DRAINS- EASEMENTS: A communication from the City Attorney requesting that Council schedule a public hearing for Monday, October 19, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later day and time as the City Manager may determine, regarding the vacation of a drainage easement previously dedicated to the City across Official Tax Map Nos. 5100534 and 5100535 in support of the Gatewood Green Development project, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the Council concur in the request of the City Attorney as above described. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) CITY -OWNED PROERTY - EASEMENTS -STATE HIGHWAYS! A communication from the City Attorney requesting that Council schedule a public hearing for Monday, October 19, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later day and time as the City Manager may determine, regarding the conveyance of easements across portions of City-owned property designated as Official Tax Map Nos. 2050402, 2050305, 2050306, and 2050307, to the Commonwealth of Virginia, Department of Transportation, in support of the 10th Street Improvement Project, was before the body. (See communication on file in the City Clerk's Office.) 158 Council Member Rosen moved that the Council concur in the request of the City 0 Attorney as above described. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: CITY SHERIFF -CITY JAIL: The Honorable Timothy Allen, City Sheriff, submitted a written communication requesting acceptance of the State Criminal Alien Assistance Program (SCARP) Reimbursement Grant from the Bureau of Justice Assistance Office in conjunction with the U. S. Department of Homeland Security to partially fund the purchase of a new inmate transport vehicle; and the City Manager submitted a written communication concurring in the request of the City Sheriff.. (See communications on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: (#40358- 100815) A RESOLUTION authorizing acceptance of the State Criminal Alien Assistance Program ( SCAAP) Grant made to the City of Roanoke Sheriffs Department by the Bureau of Justice Assistance Office in conjunction with the U. S. Department of Homeland Security, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 2.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40358 - 100815. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) 159 Vice -Mayor Trinkle offered the following budget ordinance: ( #40359 - 100815) AN ORDINANCE to appropriate funding from the Federal government for the State Criminal Alien Assistance Program (SCAAP), amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 3.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40359 - 100815. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: RECREATION- YOUTH - COUNTRYSIDE: The City Manager submitted a written communication recommending execution of Amendment No. 1 to the Contract for Purchase and Sale of Real Property dated February 28, 2014 between the City of Roanoke and Northwest Recreation Club, Inc., in order to change the project substantial completion date to July 29, 2016. (For full text, see communication on file in the City Clerk's Office.) 160 Council Member Ferris offered the following ordinance: (#40360- 100815) AN ORDINANCE approving certain changes and modifications to the Contract for Purchase and Sale of Real Property dated February 28, 2014, by and between the City of Roanoke, Virginia, and Northwest Recreation Club, Inc. ( "Contract "), and under the terms of the Contract, Northwest Recreation Club, Inc. assigned its rights and obligations as buyer to Countryside Sportsplex, Inc. ( "Countryside "), to extend the time Countryside has to meet certain performance obligations and conditions imposed on Countryside under the terms of the Contract; authorizing the City Manager to execute Amendment No. 1 to the Contract to provide for such extension of time; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 4.) Council Member Ferris moved the adoption of Budget Ordinance No. 40360- 100815, The motion was seconded by Council Member Lea. Inasmuch as her husband is involved with the development of the abovementioned project, Council Member Price stated that she has a conflict of interest and will not participate in any discussions or voting regarding the matter. She read the following Statement into the record: "STATEMENT OF CONFLILCT OF INTEREST I, Anita James Price, state that I have a personal interest in agenda item 7.a.3., City Council Agenda for the October 8, 2015, regular session of City Council, regarding Amendment No. 1 to the Contract for the Purchase and Sale of Real Property dated February 28, 2015, between the City and Northwest Recreation Club, Inc., because my husband, Charles Price, is involved with the development of this project. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 8" day of October 2015. S /Anita James Price Anita James Price, Council Member' 161 There being no additional remarks or questions regarding the Amendment, Ordinance No. 40360 - 100815 was adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) (Council Member Price abstained from voting.) STATE HIGHWAYS: The City Manager submitted a written communication recommending Authorization for Virginia Department of Transportation Revenue Sharing Program funds. (See communication on file in the City Clerk's Office.) Council Member offered the following resolution- (#40361-100815) A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of Transportation (VDOT) for funds from VDOT's Revenue Sharing Program in the amount of $10,000,000.00 for FY 2017 for certain projects; and authorizing the City Manager to take certain actions in connection with such projects. (For full text of resolution, see Resolution Book No. 78, page 5.) Council Member Lea moved the adoption of Resolution No. 40361 - 100815. The motion was seconded by Council Member Price. The City Manager reported that this program provides additional funding for use by the City to construct or improve its infrastructure systems, with the maximum amount made available to localities being $10 million for FY2017, and are matching funds on a 50% State /50% City basis. Following comments by the City Manager, Resolution No. 40361 - 100815 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) a. 162 BUDGET- POLICE DEPARTMENT - EQUIPMENT: The City Manager submitted a written communication recommending Appropriation of funds for an electronic summons system in the Police Department. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: (#40362- 100815) AN ORDINANCE to appropriate funding from the Electronic Summons System Court Fees revenues as enacted by the General Assembly in section 17.1 -279.1 of the Code of Virginia (1950), amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 7.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40362 - 100815. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) REPORTS OF COMMITTEES: CITY CODE - DIRECTOR OF FINANCE -CITY COUNCIL - LEGISLATION: Council Member Raphael E. Ferris, Chair, City Council's Task Force, submitted a written report on City Code amendments affecting the duties of the Director of Finance. (For full tent, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40363- 100815) AN ORDINANCE amending and reordaining Section 2 -176, Report of violations of sections 2 -171 — 2 -175; copy of such sections to be filed with depositories, Article VIII, Finance Generally, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended; Section 2 -234, Deputy and assistants, Section 2 -235, General duties, and Section 2 -239, Authority to establish petty cash and chance funds, Article XI, Director of Finance, Chapter 2, Administration, Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading of this Ordinance by title. I� (For full text of ordinance, see Ordinance Book No. 78, page 7.) J 163 ' Council Member Ferris moved the adoption of Ordinance No. 40363 - 100815. The motion was seconded by Vice -Mayor Trinkle. Council Member Ferris pointed out that the Code amendment designates certain additional responsibilities of the Director of Finance to the City; and makes the City Code consistent with the Director of Finance being a City Manager appointed position. He acknowledged the City Attorney and Assistant City Attorney Laura Carini for their due diligence in identifying the four sections of the City Code pertaining to the Director of Finance as adopted by the General Assembly, effective July 1, 2015. Following additional comments by the City Attorney regarding the recommendation to adopt the proposed ordinance to make certain amendments to the City Code relative to the positon of the Director of Finance, and that the Task Force will meet again to further review other provisions of City Code and make further recommendations to Council for consideration at the November 2, 2015 City Council regular session, Ordinance No. 40363 - 100815 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Ferris and Mayor Bowers -6. NAYS: None -0. (Council Member Bestpitch was absent.) UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. At 2:46 p.m., Mayor Bowers relinquished the Chair to the Vice -Mayor and left the meeting. 164 BRIEFINGS: CITY WEBSITE ROLLOUT DEMO Melinda Mayo, Public Information Officers shared information regarding the rollout of the City's new website design through CivicPlus: Rd ; it 165 e- 0 W1Un -J V� RF.111 TPlYI i7 165 166 (See copy of presentation on file in the City Clerk's Office.) Without objection by the Council, the Vice -Mayor stated that the presentation would be received and filed. COMMENTS OF THE CITY MANAGER. The City Manager offered the following comments: Response to Rain /Flooding • Last week the Roanoke area experienced heavy rains which caused flooding in some parts of the City. • Thank you to City staff for their work in assisting citizens in flood -prone areas during this event. Stormwater Division • Verified approximately 20 "trouble spot" inlets were clean, open and ready to receive stormwater. • Rented 6 inch pump to dewater Harvest Lane area twice. • Excavated collapsed /clogged culvert pipe that crosses under Woodbridge Avenue to stabilize the remaining portion of the street and allow Peters Creek stream to flow unobstructed. 167 • Assessed Stormwater CIP project locations as well as RRFRP benchcut areas - before, during, and after the storm. With cooperation of Parks and Recreation and Solid Waste Management, cleaned debris and flood mud from upper Wiley Drive low -water bridge and from Wiley Drive under the railroad overpass near Carilion. Transportation Division • Provided barricade response to accidents, flooding, power outages, and other incidents. Standing water locations included portions of: • Wiley Drive • Wise Avenue • Bennington Street • Campbell Avenue • Eastern Avenue • Baldwin Avenue • 13th Street, N. E. • Arbor Avenue • Piedmont Street Solid Waste Management E, • Assisted in the removal of large debris at Wiley Drive bridges. Environmental Management • Performed field reconnaissance of flood prone areas for hazards and status. • Collaborated with City staff and DEQ on potential debris management site activation. Engineering Division • Performed pre - mobilization of infrastructure damage assessment teams, reviewed safety plans, area assignments and PPE. • Reviewed and updated communication protocols. • Monitored river stage and precipitation. Parks and Recreation • Also, parts of our greenways flooded and Park and Recreation staff were on- site to address the situation and clean up after the water receded. • As you know, at one time the potential path of Hurricane Joaquin indicated a C possible impact to Roanoke, which could have resulted in damage from additional heavy rains and strong winds over the weekend. •: • In anticipation of this threat, Marci Stone, the City's Emergency Management Coordinator, met with key staff to plan for this scenario. As a result, city departments were prepared to respond if the hurricane brought severe weather to our community. Fortunately, the hurricane turned out to sea and we were spared any damages from its landfall. Melrose Branch Library — Third Annual Fall Festival • This Saturday, October 10, from 11:00 a.m. to 2:00 p.m., at the Melrose Branch Library. • A day of food, games, pumpkin decorating, pony carousel rides, and books from Star City Reads, all free of charge. • Roanoke Public Libraries will be working with the following organizations to hold this event: • First Baptist Church Roanoke; • Mad Express; • InTotal Health; • Carillon Safe Kids; • Carilion Breast Care Center; • New Horizon Health Care; • Carilion Transport; • Super Kicks Karate; • ECPI • Blue Ridge Behavioral Health; • Turning Point Domestic Violence Center; • Children's Trust; • Carillon Outreach; • Goodwill Industries; • Blue Ridge Literacy; • United Way; • Roanoke Public Library Foundation; • Roanoke Fire -EMS; • E -911; • Roanoke City Sherriffs Office; • Lead Safe Roanoke; • Roanoke Parks and Recreation; and • Roanoke Police Department 169 QRoanoke Go Outside Festival • Friday - Sunday, October 16 —18, at River's Edge Sports Complex • Presented by Anthem Blue Cross and Blue Shield • This is an annual event to encourage healthy, active outside recreation. By combining the things outdoor enthusiasts love - camping, music, gear, races, and demos, and a beautiful outdoor setting — GO Fast is a celebration of everything outdoors. • Roanoke GoFest is a partnership between the nonprofit Roanoke Outside Foundation and Roanoke Parks and Recreation. In 2014, more than 20,000 people participated in this event. INQUIRIES AND /OR COMMENTS BY THE VICE -MAYOR AND MEMBERS OF CITY COUNCIL: NONE. There being no further business, Vice -Mayor Trinkle declared the Council meeting in recessed at 3:27 p.m., until Wednesday, October 14, 2015 at 8:30 a.m., at the Main Library, 706 S. Jefferson Street, S. W., for the Annual Strategic Planning Work Session. Inasmuch as the Governor was in town for a special announcement, the Council meeting reconvened on Wednesday, October 14, 2015, at 9:00 a.m., at the Main Library, 706 S. Jefferson Street, S. W., for a Council Strategic Planning Work Session, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court, G. Rosen (arrived late), David B. Trinkle, William D. Bestpitch, and Mayor David A. Bowers -6. ABSENT: Council Member Raphael E. Ferris -1. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. OTHERS PRESENT: R. Brian Townsend, Assistant City Manager for Community Development; Sherman M. Stovall, Assistant City Manager for Operations; Amelia Merchant, Director, Management and Budget; and R. B. Lawhom, Acting Budget Administrator. Mayor Bowers apologized for the late start of the session due to him, along with Vice -Mayor Trinkle and Council Member Lea were in attendance at a meet and greet event with Governor Terry McAuliffe. 170 At this point, Council Member Rosen entered the meeting (9:05 a.m.) 4 The Acting Budget Administrator reviewed the following items for discussion: Setting the Stage • Vision and Priorities I What have we accomplished? • Celebration I Where are we today? • Performance Indicators I Where do we want to be and how do we get there? • Guiding Principles • FY 2017 Strategic Issue Discussions • Budget Briefing Opportunities • Polarity Map - Jeff Smith Amelia Merchant, Director, Management and Budget and R.B. Lawhom, Acting Budget Administrator, shared the following information: • - • . The City of Roanoke is a safe, caring and economically vibran t community in which to live, learn, grow, play and = ° prosper. 171 FY 2016 Budget • Maintains current levels of core services with limited service enhancements • Includes additional funding for strategic investments • Street Paving • Sidewalk Repair and Maintenance • Human Services funding • Library Hours, Books and Materials, Youth Services and Supplies • Fire -EMS Peak Unit • Body Camera Management and support • Broadband Authority • Fleet Replacement • Technology Capital • Capital Building Maintenance • Compensation enhancement to support recruitment and retention • Revenue enhancements to address structural deficit LrvelY1V �.�f,` E(W /C� /M /fM MreYr,rquv .'�r,r \arermnrl.'ru� / � /C u �ed'� °nsnm.nr. Celebration Public Safety • Library • Parks & Recreation • Infrastructure • Technology • Public Safety • Single Stream • Lean Six Sigma Public Safety • Collaborative community partnerships • Second peak -time ambulance • Successful body camera program implementation 172 Libraries Ubraric ,:'n4,s:i) 'Libraries (continued) Libraries (continued) �4 i P.1 111 hi�mol-m Him Council Member Lea inquired as to the utilization rate of the City libraries; whereupon, the City Manager provided the following information: Valley View Kiosk Utilization • Combined circulation and book return is around 6,000 books per year • Program Attendance (ages birth -8) 0 2013: 709 0 2014: 940 0 2015:1,032 • Utilization by Branch A 173 Parks and Recreation Parks and Recreation Parks and Recreation Parks and Recreation Infrastructure • Bridge Program • Replacements: 2 in 2015, 1 in early 2016 • Deck sealing and resurfacing: 7 in progress • Curb and Sidewalk o Numerous projects in progress and planned during FY 2016 174 • Sealed Trash Compactors 0 0 3 in operation 0 4th under construction 0 5th site identified • Passenger Rail • Norfolk Avenue culvert reinforcement complete in summer 2015 • Norfolk Avenue improvements • Platform and servicing facility scheduled for construction by NS in Spring 2016 • Neighborhood Storm Drain Improvement Projects • Greenways o Bridge the Gap Phases I and II Technology • ITC setting policy and providing guidance • Strategic approach to solutions • Sustainable, return on investment • Innovative and transformative • Supporting applications by platform • Vendor applications • In -house written applications • Future initiatives affecting the organization • Mainframe migration • Consolidated billing • Local taxes • E911 telephones and CAD • Permitting system • Fiber expansion • Cloud solutions T� Proffam implen)eniarion in October 2015 HEY G - L, RECYCLING IS ON A ROLL of Lean Six Sigma • Internal education program o Certified City of Roanoke Lean Practitioners 1J I 0 0 Vl 0 VT Green Belt Certified Lean Six Sigma Graduates 39 Lean projects; 34 employee participants 17 Lean Six Sigma projects and participants Industrial and System Design Engineering Senior Design projects 2 projects in progress: Police and RCPS 10 projects completed MOMMOOMPWINOW Assessed Value of Real Property Increased $107,324,095 or 1.6% •Yj Selected Taxes as a percent of To Revenue — 2016 Adopted Sales Tax Receipts Increased $1,327,483 or 6.9% 175 176 �® Business /Professional /Occupational Licenses (BPOL) Increased $402,897 or 31% Transient Occupancy Tax Increased $208,504 or 7.4% Prepared Food and Beverage Tex Increased $631,247 or 4.8% — --- -- Council Member Rosen inquired as to the dollar amount of City's three percent provided to the Roanoke Valley Convention and Visitors Bureau; whereupon, the City Manager indicated that it was approximately $1.9 million which was the largest revenue source. Po"IcIpam.ImvMd In pmMmrtaNmppon pmPUmnAry Increa. In Giaduati on Rarap: adu ..... : u,.rp.p., vanl4r. pmmmnum,arv: � nm ^^ .neoa,., alma.,�p,m�.�{� �.. . •^ aq,wa.ma pemcpMl ^i�^ c.p prmrmp Loom: ION 000k 177 In response to an inquiry from the Mayor with regard to educational classes provided by the Libraries, The City Manager advised that atomic classes were computer classes which focused on a high level design such as Indesign or SQL databases; and universal classes taught a wide variety of topics including babysitting, wedding planning, finance, customer service as well as computer classes. Edu- at c,. I:c?t. 'r.� dj Council Member Bestpitch commented that many state universities began as extensions of other institutions and for the future a public four -year educational institution should be located in the City of Roanoke. Good Government • Recognition for Financial Excellence: • Excellent Bond Ratings: S&P and Fitch Bond Rating AA+ • Certificate for Achievement for Excellence in Financial Reporting • Distinguished Budget Presentation Award • Funding of Reserves • Local /Regional Collaboration • Regional Center for Animal Care and Protection • Radio system • Police Academy expansion • Broadband Authority • Industrial Facilities Authority v 178 Employee Turnover Rate GOVERNING LEfF iAIX .. 1MOMY lAp I,INgmtlM $bG4r Wtlb hlb EYeM1iMry 6L Good Government (continued) umirn.m.u...r. r.m.,,. o..n a n...m........ y w..Le,mbm.Yai�..sxayrv,iu.....wM tlepemvnR YYes.MMlmenmmbinetlbpl wer]tl�Wp Good Government (continued) • Marketing & Brand Awareness o Third Place in the Digital Cities Survey (75,000- 125,000 population class) o In the top 10 for 15 straight years • Savvy Award for "Best Use of Facebook° for the 2015 February snowstorm o Second year in a row winning this award • Savvy Award for Social Media Center launched in early 2015 (located at roanoke.uberflip.com 1 w.,r.y..,. tt ":t' i I.... .......,. _... tuna ...... • WE �_ rtdr pr,, Rollin anokevgh YIliny.��nnJmnx l UdVUAi: Good Government (continued) umirn.m.u...r. r.m.,,. o..n a n...m........ y w..Le,mbm.Yai�..sxayrv,iu.....wM tlepemvnR YYes.MMlmenmmbinetlbpl wer]tl�Wp Good Government (continued) • Marketing & Brand Awareness o Third Place in the Digital Cities Survey (75,000- 125,000 population class) o In the top 10 for 15 straight years • Savvy Award for "Best Use of Facebook° for the 2015 February snowstorm o Second year in a row winning this award • Savvy Award for Social Media Center launched in early 2015 (located at roanoke.uberflip.com 1 1 —A D 1 *_1`fl Human Services (conttnuPd) Supp:xm anal Nurnrlon Ml;W.ro2 Pm (SW)RenplenOZ: - I,ba9or -4b% I, Fr zoos: B% Nedreeid Vana.lr ....a n xru r...... m<m — Fr m1a: 3s,zas ( h1l4r. S. gr,1, 14: - FY Mil 36,316 UiwFlc.l 6nh..Arm1. Temporary Aszlrtemeto Needy Femlllee (TMF)ReNpleMZ: Cr.1 1 ow - FY IOIS: 4, 1, &1 F, clan Rir. _.F 'I 11ana 11 I ma — Fr 2 1a: s,6se AJUIIe (n tsl - - FY 3013 %.,, Inf r<1 rWr tl 1 M Re<Igents: *6BBOr ♦i.3 % - FY Io16'. 31, H 2O loser Carc;Adupr u.n A.xi.vuxv I TdJmn - FY i01e: 31,OB3 . � - H 3013: 30.766 " 179 Unemployment Pate: .0,M - ulyms.sawlPn:ml:.r<ar..w _alY Homelessness RXe (winter PelnGn -Time Covet aM Shelly Smser Report): .50 or -I t.^ - r<.xaa.wp - m<�mrr<amxm f -/+ -1 %T < In response to inquiry, the City Manager provided the following information: Naawa -Sacwl ,,L", Nedreeid Vana.lr ....a n xru r...... m<m ( h1l4r. S. gr,1, 14: UiwFlc.l 6nh..Arm1. op:n fhilJrcn la�+L(.1 ' -- 1.p'I 1 ow F, clan Rir. _.F 'I 11ana 11 I ma - ii4' AJUIIe (n tsl - � I rll' Inf r<1 rWr tl 1 �n loser Carc;Adupr u.n A.xi.vuxv I TdJmn Pregnant W e.men — JL! -rwl McnW.d .1.li W ind iri Jwl. • Po•mmr PO,+ercva uu:Jm,., +tc. 1•. :.,r •� _ -. '•• Hrcaw ant Ca-nuW Crxcr iSUrwa It she MW, -d MnlJmn .cm —yemlad hp the Sum. alW hare) on the ryniciMUarn. in the n1 .XMr Mngwna with eIiRIMIJy rey4uemrme. it n c.nrtuted lhal lire R...h rn rhr MW.d nsll in Ilre C,,, —.ki mach as ruld9uwl KJXX1.10.1XXI renJa'nd. .e Infrastructure V • Improve environment for future generations • Citizens for Clean and Green hosted the 51" annual Green Academy, with capacity attendance • Better Building Challenge CY 2014, Roanoke reduced energy consumption by 16 %, keeping us on track for our goal of 20% reduction by 2020 and added community partner Center in the Square • The Berglund Center is recognized by the Department of Energy Better Building Challenge for outstanding performance in energy efficiency • Partner with the Save -A -Ton Outreach Campaign • The Green Living and Energy Expo 15th Annual and final event • Maintained DEQ's Exemplary Environmental Enterprise (E3) status for Public Works Service Center • DEQ Sustainability Partner • VML Platinum Award for Go Green Virginia • Completed focused stormwater pollution prevention training for all city field staff and their Supervisors. • Initiated a long term water quality and watershed master planning process in conjunction with VT's Dept. of Civil and Environmental Engineering (Lick Run watershed serving as a template). • Implemented a fully electronic, cloud hosted database for all asbestos and lead hazard recordkeeping and reporting. J • Launched a pilot test of solar powered exterior night time lighting at the PWSC. • Central Business District Centralized Trash Compactors/Waste Management stations. • �t>� t� • Mairaainegmv® smog .�rearum�¢ro.wm,.��ma,oremen :: � yam �ewaw. Livability • Code enforcement violations: -530 or -9.6% • FY 2015: 4,988 4 • FY 2014: 5,518 • FY2013: 5,553 F� r� o FY 2012: 7,717 Number of individuals participating in the Municipal Volunteer Program: -335 or -14.5% • FY 2015:1,973 • FY 2014: 2,308 • FY 2013: 2,486 • FY 2012: 2,434 • FY 2011: 2,031 Number of individuals rating the quality of life as "Good" or Excellent': -2.9% • FY 2014 Citizen Survey: 72.9% • FY 2012 Citizen Survey: 75.8% • FY 2008 Citizen Survey: 77,1 % Number of individuals utilizing recreational and cultural programs and facilities • Library programs: +29,440 or +56.3% • FY 2015: 81,730 • FY 2014: 52,290 • FY 2013: 50,016 • FY 2012: 47,728 • FY 2011: 42,624 • Parks & Recreation facilities and programs: +18,494 or +13.9% • FY2015: 151,673 • FY 2014: 133,179 • FY 2013: 188,101 • FY 2012:140,220 Percentage of home ownership: 0 2014 Census: 50.3% 0 2013 Census: 53.4% 0 2012 Census: 55.0% 0 2011 Census: 57.5% 0 2010 Census: 54.8% I En .�¢�� } 182 Safety (continued) al Insurance Service Office (ISO) Rating Accreditation achievement: Police,Fire,E 911, Jail, Building Inspections The Mayor inquired K the City's Insurance Service Office (ISO) rating was directly connected to the great response time of the Fire-EMS services; whereupon, the City Manager advised that he would review the matter and report back to the Council. Ms. Merchant continued with the presentation: FY 2015 - 2016 Performance Indicator Report • Performance Indicator Report development in progress • Distribution in December 2015 FY 2017 Guidina Principles • Operate with a long -range view on resiliency and community impacts • Adhere to sound fiscal policies and procedures • Maintain current assets • Engage in partnerships that advance the region • Invest in initiatives to grow the community and region • Invest in employee development and compensation • Engage the community in long -range planning FY 2017 Strateaic Issues • Economy unclear • Affordable Care Act vulnerability • Continue progress • Infrastructure improvements and maintenance • Operational services /restorations • Fleet and Technology capital investments • Maintain competitive pay and benefits • Transportation Funding and VDOT Revenue Sharing • Revenue Sharing Program o Used to leverage capital funds • Bridge maintenance /rehabilitation /replacement • Street Paving { 183 • Curb /gutter /sidewalk • Storm drain improvements • Streetscapes • Revenue Sharing Program o Projected State Funding • FY 2016: $185M • FY 2017: $150M • FY 2018: $'I OOM • FY 2019: $100M • FY 2020: $ 50M Pending Transportation Projects • Colonial Avenue • King Street Mayor Bowers asked why the 10'' Street project was not listed under the pending projects; whereupon, the Assistant City Manager for Operations replied that the first phase of the project was fully funded with construction to begin in spring of 2016. Council Member Rosen further inquired if the second phase of the project would receive funding as well; whereupon, Mr. Stovall replied in the affirmative. 1 5 Year Financial Model mnoes 4ue.ucns o. tN »:o.m.r (See copy of presentation on file in the City Clerk's Office.) Discussion: Council Member Bestpitch inquired with regard to the fund balance and if there were areas where the budget could be adjusted. Ms. Merchant replied that information would be compiled and provided at a later date, but a buffer must be held to account for unforeseen issues, such as a bad winter season. MOV Council Member Bestpitch commented that with focus on returning manufacturing jobs to America, the economy may make a positive turn. At this point, Council Member Rosen left the meeting. (11:50 a.m.) Vice -Mayor Trinkle commented that the process of funding community organizations was difficult and asked that it be looked into to avoid the process becoming political. The City Manager advised that the process consisted of the organization applying online through United Way, submitting their financial information, how the activities fit in to the City's priorities, what the organization hopes to achieve and then a group of employees reviews the applications for recommendation and report to the administration and furthermore the Council. Vice -Mayor Trinkle further commented that the fields at River's Edge need to be re- turfed; whereupon, the Assistant City Manager for Community Development advised that it was approximately $800,000.00 per field to be completed over multiple years. Council Member Price requested information on youth employment and if it was possible to provide summer employment to youth within the City of Roanoke. In response to a previous inquiry, the City Manager advised that with regard to ^� J year end expenditure levels, the City's ability to reallocate funding at year -end for one -time capital needs was made possible through revenue adjustments during the fiscal year; a portion of the adjusted revenue had historically been allocated to identified expenditure issues such as Worker Compensation, public safety overtime and snow operations. He noted that any excess funding resulting from the revenue adjustment provided flexibility to fund one -time capital needs. The City Manager advised that the following items would be discussed further in future monthly briefings or during FY 2016 - 2017 budget development work sessions: • Energy efficiency and environmental improvements • EMS ISO rating • Convention and Visitors Bureau and Economic Development cross -over • International trade from Virginia Funding of community organizations • Workforce Investment Board activities • Municipal Volunteer Program statistics • Higher Education Center course statistics 1 J 185 At this point, Jeff Smith, Leadership Coach and Consultant, Voltage Group, facilitated a work session highlighting the following information on polarity management: PWW)M,F wr r.w ------ aww _ .a i I 6�wWar ...•u �� _ Mr. Smith asked as to the Council's views of the challenges faced by the City of Roanoke with regard to progress. Mayor Bowers expressed concern with progress causing more of an income disparity. Mr. Smith concluded stating that in dealing with conflict the "and" was most important and not the "either or." He thanked the Council for their hard work. Vice -Mayor Trinkle was concerned with the multifaceted issues that were made of more than one layer. He reminded everyone of the retail incentive for the downtown area. Council Member Price requested information on the expansion of bus service into Roanoke County. The Assistant City Manager for Operations announced that there would be a press conference on October 20 at 10:00 a.m., at the Berglund Center with regard to the return of a professional sports team to the City of Roanoke and on November 4 a ribbon cutting would be held with regard to Berglund Center improvements. The City Manager further announced that VDOT will host a ribbon cutting on October 29 for the new pedestrian bridge over Interstate 581. Mayor Bowers announced that there would be no 2:00 p.m. session of Council held on Monday, October 19, 2015. :• There being no additional questions and /or comments by the Council, Mayor Bowers expressed appreciation to Mr. Smith and the City staff on their hard work. There being no further business, the Mayor declared the recessed meeting adjourned at 1:50 p.m. APPROVED ATTEST: ryIq. Stephanie M. oon Reynolds David A. Bowers City Clerk Mayor 187 ROANOKE CITY COUNCIL — REGULAR SESSION October 19, 2015 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, October 19, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Stephanie M. Moon Reynolds, City Clerk, presiding, pursuant to Chapter 2, Administration, Article 11, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280 - 070615 adopted by the Council on Monday, July 6, 2015. PRESENT: NONE. ABSENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A. Bowers -7. OTHERS PRESENT: Daniel J. Callaghan, City Attorney. DUE TO LACK OF A QUORUM AND AGENDA ITEMS, THE CITY CLERK DECLARED THE 2:00 P.M. SESSION IN RECESS UNTIL 7:00 P.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth Floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members Anita J. Price (arrived late), Court G. Rosen, David B. Trinkle, William D. Bestpitch, Sherman P. Lea, and Mayor David A. Bowers -6. ABSENT: Council Member Raphael E. Ferris -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. J ANNOUNCEMENTS: RECREATION: The City Manager shared a video entitled "Roanoke Region of Virginia: Work Hard, Play Hard, Live Easy' that had been posted on YouTube. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGEMENTS - PROCLAMATIONS- DISABLED PERSONS: The Mayor declared October 2015 as Disability Employment Awareness Month. (See ceremonial copy of proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to Antwyne Calloway, Blue Ridge Independent Living Center. ACTS OF ACKNOWLEDGEMENTS - PROCLAMATIONS- YOUTH: The Mayor declared October 2015 as National Youth Justice Awareness Month. (See ceremonial copy of proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to Colleen French, Director, and Lloyd Merchant, Supervisor, 23A, Court Services Unit, respectively. At this point, Council Member Price entered the meeting (7:14 p.m.). NEW BUSINESS: CITY COUNCIL: Vice -Mayor Trinkle offered the following resolution due to the lack of a quorum and the lack of agenda items at the 2:00 p.m. Regular Session of Council for Monday, October 19, 2015: (#40364- 101915) A RESOLUTION ratifying the recessing of the Regular Session of City Council scheduled for Monday, October 19, 2015, at 2:00 p.m., by the City Clerk due to a lack of a quorum and agenda items. (For full text of resolution, see Resolution Book No. 78 page 12.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40364- 101915. The �VJ motion was seconded by Council Members Lea and Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Lea, and Mayor Bowers-6. NAYS: None -0. (Council Member Ferris was absent.) ROANOKE GAS - FRANCHISES- LICENSES: A communication from the City Manager requesting that Council schedule a public hearing for Monday, November 16, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider bids for a Gas Franchise Agreement and Pipeline License Agreement, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Members Bestpitch and Lea and adopted. C ELECTIONS - VOTING PRECINCTS: A communication from the City Attorney requesting that Council schedule a public hearing for Monday, November 16, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the adoption of a proposed Ordinance to realign voting precincts, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the Council concur in the request of the City Attorney as above described. The motion was seconded by Council Member Price. Council Member Lea inquired about the effective date of the proposed Ordinance should it be adopted at the November 16 public hearing; whereupon, the City Attorney stated that the effective date would be December 31, 2015, with the first primary being held on March 2016, adding the city currently has 32 voting precincts and one absentee precinct, and the proposal would realign the voting precincts with the 21 voting precincts, plus one absentee precinct. In response to Council Member Price's inquiring as to whether there will be maps available if the public wanted to review the information prior to the public hearing on November 16; whereupon, Mr. Callaghan responded that City staff anticipates having /► the notice published twice in the local newspaper, once on November 2 and November 9, with copies of maps and proposed ordinance available on November 2 for review by the public in the City Clerk's Office and possibly online at the City's website. 190 There being no further comments by the Council, the City Attorney's request was adopted. J EASEMENTS - ROANOKE GAS: The City Attorney submitted a written communication recommending authorization to convey to the Roanoke Gas Company a revised ten foot wide gas line easement across City -owned property known as Official Tax Map No. 4015003, previously authorized by City Council on September 8, 2015. (See copy of communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: ( #40365 - 101915) AN ORDINANCE authorizing the conveyance of a forty (40) year non - exclusive gas line easement, with an approximate width of ten (10) feet, across City -owned property located at 25 Church Avenue, S. E., Roanoke, Virginia, designated as Official Tax Map No. 4015003, to Roanoke Gas Company ( "Roanoke Gas'), upon certain terms and conditions; and dispensing with the second reading by title of this Ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 12.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40365- 101915. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request; and the Director of Finance submitted a written report concurring in the request. (For full text, see reports on file in the City Clerk's Office.) Wl Council Member Price offered the following budget ordinance ( #40366 - 101915) AN ORDINANCE to appropriate funding from the Federal Government and the Commonwealth grants and the Schools General Fund for various educational programs, amending and reordaining certain sections of the 2015 - 2016 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 13.) Council Member Price moved the adoption of Budget Ordinance No. 40366- 101915. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) NATIONAL LEAGUE OF CITIES: Vice -Mayor Trinkle offered the following resolution designating the Honorable Raphael E. Ferris as the Voting Delegate and the Honorable Anita J. Price as the Alternate Voting Delegate for the Business Meeting for the Annual National League of Cities Congress of Cities and Exposition to be held on Saturday, November 7, 2015, in Nashville, Tennessee: (#40367- 101915) A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session of the National League of Cities Congress of Cities and Exposition. (For full text of resolution, see Resolution Book No. 78 page 17.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40367- 101915. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) 192 INDUSTRIES: R. Brian Townsend, Assistant City Manager for Community Development, submitted a written communication on behalf of the City Manager requesting that Council convene in a Closed Meeting to discuss a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community, pursuant to Section 2.2 -3711 (A)(5), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, ~ April 6, 1981, the City Clerk having advertised a public hearing for Monday, October 19, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Franklin Road Properties, LLC, to rezone property located at 3302 Franklin Road, S. W., from R -12, Residential Single - Family District, to MX, Mixed Use District, subject to a certain proffered condition, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, September 29, and Tuesday, October 6, 2015. (See publishers affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending the approval of the rezoning request, finding that the Amended Application No. 1 was consistent with the overall goals of the City's Comprehensive Plan, Franklin Road /Colonial Avenue Area Plan, and Zoning Ordinance as the subject property would be developed in a manner compatible with the surrounding area. (For full text, see report on file in the City Clerk's Office.) 193 Council Member Bestpitch offered the following ordinance: ( #40368- 101915) AN ORDINANCE to rezone certain property located at 3302 Franklin Road, S. W., from R -12, Residential Single - Family District, to MX, Mixed Use District, subject to a certain condition proffered by the applicant; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 17.) Council Member Bestpitch moved the adoption of Ordinance No. 40368 - 101915. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. Barbara N. Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council, asked that lot postings be visible to the public, and all rezoning petitions affecting a neighborhood be made known to the neighborhood representatives. She shared two of three photographs in support of her statement that the general public and the residents of South Roanoke were not aware of the property rezoning. (See copy of email and photographs on file in the City Clerk's Office.) John Chappell, 3877 White Oak Road, S. W., appeared before the Council and expressed his disappointment and opposition to the proposed rezoning as stated in an email distributed to the Council. (See copy of email on file in the City Clerk's Office.) Frank Smith, 3021 Rosalind Avenue, S. W., appeared before the Council in support of the rezoning request, believing that the area will be improved. Scott Strelow, 5770 Club Lane, Roanoke County, appeared before the Council in support of his petitioner. Maryellen F. Goodlatte, Attorney, appeared before Council as representative for the petitioner and spoke in support of the rezoning request and shared aerial view photos of the area. There being none additional speakers, Mayor Bowers declared the public hearing closed. 194 Following lengthy discussions regarding the proposed rezoning, Ordinance No. 40368 - 101915 was adopted by the following vote: 3 AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Lea, and Mayor Bowers-6. NAYS: None -0. (Council Member Ferris was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, October 19, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Hunter Real Estate Group, LLC, to rezone property located at 2514 and 2518 Williamson Road, N. E., from CN, Commercial- Neighborhood District, to CG, Commercial - General District, subject to certain proffered conditions, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, September 29, and Tuesday, October 6, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending the approval of the rezoning request, finding that the Original Application was consistent with the overall goals of the City's Comprehensive Plan, Williamson Road Area Plan, .and Zoning Ordinance as the subject property would be redeveloped for an active use in a manner compatible with the surrounding area. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: (#40369- 101915) AN ORDINANCE to rezone certain properties located at 2514 and 2518 Williamson Road, N. E., from CN, Commercial Neighborhood District, to CG, Commercial - General District, subject to certain conditions proffered by the applicant; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 19.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40369- 101915. The motion was seconded by Council Member Rosen. 0 195 Maryellen F. Goodlatte, Attorney, representing Hunter Real Estate Group, LLC, appeared before the Council in support of the rezoning request. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40369 - 101915 was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Lea, and Mayor Bowers -5. NAYS: None -0. (Council Member Ferris was absent.) (Council Member Rosen was out of the Council Chamber when the vote was recorded.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, October 19, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke Planning Commission to amend Section 36.2 -311, Use table for residential districts, Chapter 36.2, Zoning, Code of the City of Roanoke, (1979), as amended, as it relates to accessory uses "home occupation, personal service ", in certain residential districts, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, September 29, and Tuesday, October 6, 2015. (See publishers affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending the approval of the proposed amendment to the Zoning Ordinance. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #40370 - 101915) AN ORDINANCE correcting an error removing the right to have the accessory use "Home occupation, personal service' in certain residential districts in accordance with Section 36.2 -311, Use table for residential districts, of Chapter 36.2, Zoning, of the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading of this ordinance by title. I(For full text of ordinance, see Ordinance Book No. 78, page 19.) i•i Council Member Rosen moved the adoption of Ordinance No. 40370- 101915. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40370- 101915 was adopted by the following vote: AYES: Council Members Price, Trinkle, Rosen, Bestpitch, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, October 19, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of PRMC, LLC, to amend the Planned Unit Development Plan as it pertains to 4414 Pheasant Ridge Road, S. W.; 4345 Gruen Road, S. W.; four unaddressed lots on Gruen Road, S. W.; and three unaddressed lots on Van Winkle Road, S. W., to permit construction of a 64 unit memory care facility and a 90 unit assisted living facility, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, September 29, and Tuesday, October 6, 2015. (See publishers affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending the approval of the rezoning request, finding that the Amended Application No. 1 is consistent with the City's Comprehensive Plan and Zoning Ordinance as it maximizes development potential of the site. (For full text, see report on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: (#40371- 101915) AN ORDINANCE to amend §36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, to amend the Institutional Planned Unit *� Development Plan, as it pertains to 4414 Pheasant Ridge Road, S. W., bearing Official J Tax Map No. 5460124; 4345 Griffin Road, S. W., bearing Official Tax Map No. 5470302; Jj 197 four unaddressed lots on Griffin Road, S. W., bearing Official Tax Map Nos. 5470301, 5470303, 5470304, 5470305; and three unaddressed lots on Van Winkle Road, S .W., bearing Official Tax Map Nos. 5470306, 5470307, 5470308; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 21.) Council Member Lea moved the adoption of Ordinance No. 40371 - 101915. The motion was seconded by Vice -Mayor Trinkle. Due to a personal interest in the above matter, Council Member Rosen advised that he must reframe from participating in any discussions; and read the following statement for the record: "STATEMENT OF CONFLICT OF INTEREST I, Court B. Rosen, state that I have a personal interest in agenda item C.4., regarding the request of PRMC, LLC to amend a Planned Unit Development Plan as it pertains to 4414 Pheasant Ridge Road, S.W., 4345 Griffin Road, S.W., four unaddressed lots on Griffin Road, S.W. and three unaddressed lots on Van Winkle Road, S.W., because PRMC, LLC is an affiliate of my employer, Smith /Packett Med -Com. LLC. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 19"' day of October 2015 S /Courtney G. Rosen Courtney G. Rosen Council Member" (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) Aubury Holmes, representing the petitioner, appeared in support of the rezoning request. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. I Following supportive comments by Council Member Lea, Ordinance No. 40371- 101915 was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Lea, and Mayor Bowers -5. NAYS: None -0. (Council Member Ferris was absent.) (Council Member Rosen abstained from voting.) STATE HIGHWAYS- PARKS - STREET IMPROVEMENTS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, October 19, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to transfer a permanent easement to the Commonwealth of Virginia Department of Transportation, consisting of an approximately 0.239 acre portion of City -owned property, known as Brown - Robertson Park, located in the southwestern portion of such Park, on 10" Street, N. W.; and the transfer of a temporary construction easement on an approximately 0.775 acre portion of such Park, in connection with the Tenth Street Improvement Project, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, October 12, 2015. (See publishers affidavit on file in the City Clerk's Office.) The City Attorney submitted a written report recommending authorization to convey easements across portions of City-awned property designated as Official Tax Map No. 2050402, 2050305, 2050306, and 2050307, to the Commonwealth of Virginia Department of Transportation in support of the 10th Street Improvement Project. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: (#40372- 101915) AN ORDINANCE authorizing the conveyance of a permanent drainage easement containing approximately 0.239 acres across City-owned property known as a portion of Brown - Robertson Neighborhood Park situated at 0 (zero) 10th Street, N. W, ( "Park "), designated as a portion of Roanoke Official Tax Map No. 2050402, and a temporary construction easement containing approximately 0.775 acres, across a portion of the Park, such portion being parts of the lots designated as Roanoke Official Tax Map Nos. 2050402, 2050305, 2050306, and 2050307, (collectively, the "Easements ") to the Commonwealth of Virginia, Department of Transportation ( "VDOT "), such Easements in support of VDOT's 101" Street Improvement Project ( "Project "); authorizing the City Manager to execute deeds of easements and other necessary documents to convey the Easements to VDOT; WSJ ratifying and confirming City Council's intent for the fee simple conveyance to VDOT of a 0.556 acre portion of the Park consisting of Roanoke Tax Map Nos. 2050402, 2050305, 2050306 and 2050307, as authorized by Ordinance No. 39890 - 031714, upon certain terms and conditions; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 23.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40372 - 101915. The motion was seconded by Council Member Rosen. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40372 - 101915 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) EASEMENTS -STORM DRAINS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, October 19, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to vacate an existing 15 -foot storm drain easement situated at McVitty Road, S. W., for development of a medical office space and other commercial purposes by Gatewood Green, LLC; and dedication of a new 10 -foot public drainage easement to the City and a variable width private drainage easement to be maintained by Gatewood Green, LLC, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, October 12, 2015. (See publishers affidavit on file in the City Clerk's Office.) The City Attorney submitted a written report recommending authorization to vacate a drainage easement previously dedicated to the City across Official Tax Map Nos. 5100534 and 5100535, and to dedicate a new drainage easement across Official Tax Map No. 5100527 in support of the Gatewood Green Development. (For full text, see report on file in the City Clerk's Office.) 200 Council Member Rosen offered the following ordinance (#40373- 101915) AN ORDINANCE authorizing the City Manager to execute the J appropriate documents for the vacation of an existing 15' drain easement held by the City across private real property designated as Roanoke Official Tax Map Nos. 5100534 and 5100535, owned by Gatewood Green, LLC ( "Gatewood "), in exchange for the dedication of a new 10' drainage easement to the City across an adjacent parcel of real property owned by Gatewood designated as Roanoke Official Tax Map No. 5100527, in connection with Gatewood's development of such real property for commercial purposes, upon certain terms and conditions; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 25.) Council Member Rosen moved the adoption of Ordinance No. 40373 - 101915. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40373 - 101915 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) HOSPITALS- VIRGINIA WESTERN COMMUNITY COLLEGE: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, October 19, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to lease an approximately 0.1671 -acre parcel of property, to be acquired and owned by the City, located at 709 South Jefferson Street, S. W., known as the former Gill Memorial Hospital Building, to Virginia Western Community College Educational Foundation, Inc., for a term of five years, commencing on the date the Foundation, or its designee, first occupies the Gill Memorial Property, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, October 8, 2015. (See publishers affidavit on file in the City Clerk's Office.) 201 The City Manager submitted a written report recommending authorization to approve the terms of the Management Services Agreement and Lease Agreement between the City and the Virginia Western Community College Educational Foundation, Inc., subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40374- 101915) AN ORDINANCE authorizing the City Manager to execute a lease agreement and services agreement with Virginia Western Community College Educational Foundation, Inc. ( "Foundation "), for the lease of an approximately 0.1671 acre parcel of City-owned property located at 709 South Jefferson Street, S. W., Roanoke, Virginia, known as the former Gill Memorial Hospital Building ( "Gill Memorial Property"), designated as Roanoke City Official Tax Map No. 1020510; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 26.) Council Member Rosen moved the adoption of Ordinance No. 40374 - 101915. The motion was seconded by Council Member Price. Due to having a personal interest in the abovementioned matter, Vice -Mayor Trinkle advised he must reframe from participating in any discussions; and read the following statement for the record: "STATEMENT OF CONFLICT OF INTEREST I, David B. Trinkle, state that I have a personal interest in agenda item C.7., regarding the public hearing to consider the proposal of the City to enter into a lease agreement with Virginia Western Community College Foundation, Inc. for property located at 709 South Jefferson Street, S.W., Roanoke, Virginia, known as the former Gill Memorial Hospital Building that the City will acquire from Carillon Services, Inc. because my employer, Carillon Clinic, is affiliated with Carillon Services, Inc. I have not participated in this transaction on behalf of my employer. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting" Witness the following signature made this 19 "day of October 2015. S /David B. Trinkle David B. Trinkle ' Vice Mayor and Member of Council" (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) 202 The Mayor inquired if there were persons present who wished to speak on the J matter. There being none, he declared the public hearing closed. The City Manager reported that the Virginia Western Community College Educational Foundation, Inc., had expressed an interest to enter into a five -year lease agreement with the City to operate an acceleration center focused primarily on connecting early stage companies to peers, mentors, and investors at the property known as the former Gill Memorial Hospital Building located at 709 South Jefferson Street; and in additional to operating the Acceleration Center, the Foundation will also serve as sub - landlord and property manager for the Gill Memorial Property. He pointed out that the Foundation shall operate and manage the Acceleration Center, collect subtenant rents, and pay all operating; and the Roanoke - Blacksburg Innovation Network will assist the Foundation with the operation of the Acceleration Center in several ways, including fundraising efforts, selection of staff, and recommendation of specific programs that support entrepreneurs and companies housed within the Acceleration Center. In conclusion, Mr. Morrill explained that the Foundation will be seeking additional funding from the Economic Development Authority of the City of Roanoke in the form of an initial grant of $40,000.00 to pay for the purchase of furniture and fixtures, and offset operating expenses, followed by a request for $20,000.00 per year over a three -year period to off -set operating expenses, which request will be considered by the Authority at its meeting on October 21, 2015; and the City will assist offsetting any deficit in years when operating expenses exceed operating revenues by providing a cash payment to the Foundation. Even though he serves as an adjunct professor at Virginia Western Community College, and does not receive the threshold amount of $5,000.00, Mayor Bowers offered a public disclaimer that he does not have a legal conflict and would be participating in any discussions with regard to the matter. Following questions and comments by several Council Members and additional remarks by the City Attorney regarding the lease agreements and completion of renovations, Ordinance No. 40373 - 101915 was adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Lea, and Mayor Bowers -5. NAYS: None -0. (Council Member Ferris was absent.) (Vice -Mayor Trinkle abstained from voting.) 203 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Christy Dutilly, 1128 Deer Park Lane, Moneta, Virginia, appeared before the Council and spoke about her denial to operate a bed and breakfast in the City of Roanoke by the Board of Zoning Appeals because she is not a full -time City resident. Angela Yarbrough, 121 Oak Ridge Court, Blue Ridge, Virginia, appeared before the Council to seek support in urging the General Assembly and United States Congress to adopt anti - corruption legislation for tough new laws for politicians, lobbyists and super PACS. (See copy of resolution supporting anti - corruption legislation.) Chuck Simpson, 2014 Kenwood Boulevard, N. E., Erin Rafferty, 631 Campbell Avenue, S. W., Apartment 206, The Reverend David and Ann Denham, 3512 Wright Road, S. W., Rachel Theo - Maurelli, 1228 Dale Avenue, S. E., Jim Hammerstrom, 1523 Westover Avenue, S. W., Joan Wages, 1001 Chesterfield Street, S. W., and Martin Jeffrey, 421 Fairfax Avenue, N. E., appeared before the Council and spoke in support of a proposed anti - corruption resolution, respectively. Following remarks regarding the issue, the matter was referred to the Legislative Committee for discussion at its meeting on Monday, November 3 at 9:00 a.m., in the Council Chamber. Bryan Pfeifer appeared before the Council with regard to the School Board's decision to outsource its food service and the affect it is having on the employees. Chris Craft appeared before the Council and expressed concern about the delay in traffic in connection with the 13th Street and Orange Avenue Improvement Project. (See written remarks on file in the City Clerk's Office.) Following remarks with regard to project, Mr. Craft remarks were referred to the City Manager; and the City Manager was requested to provide the Council with a written report as to the matters involving King Street, N. E., and the bridge construction project. At 9:43 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. 204 At 10:13 p.m., the Council meeting reconvened. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris was absent.) There being no further business, Mayor Bowers declared the Council meeting adjourned at 10:14 p.m. APPROVED ATTEST: yy Stephanie M. Moon Re olds, MMC Daw owe ^� City Clerk Mayor 205 I ROANOKE CITY COUNCIL - REGULAR SESSION November 2, 2015 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, November 2, 2015, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article il, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280 - 070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price (arrived late), William D. Bestpitch, and Mayor David A. Bowers -7. ABSENT: None -0. s— The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Andrea Trent, Assistant Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Mayor recognized Police Chief Christopher Perkins who introduced the GTO (Growth Through Opportunity) Cadets from the Police, Sheriff and Fire -EMS Departments, encompassing all public safety departments to enhance, and empower all youth with disabilities and first responders. At this point, Council Member Lea entered the meeting (9:03 a.m.). CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 206 Vice -Mayor Trinkle moved that Council concur in the request of the Mayor to convene in a Closed Meeting as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Ferris, Lea, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when the vote was recorded.) CITY COUNCIL - CITIZEN OF THE YEAR: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss the 2015 Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Ferris, Lea, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when the vote was recorded.) CITY PROPERTY: A communication from the City Attorney requesting that City Council convene in a Closed Meeting to discuss or consider the acquisition of real property interests in a portion of real property situated off Materials Yard Road, a private road, in Roanoke, Virginia, bearing Official Tax Map No. 9999999, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 207 I Vice -Mayor Trinkle moved that Council concur in the request of the City Attorney _ to convene in Closed Meeting as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Ferris, Lea, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when the vote was recorded.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: At 9:16 a.m., the Mayor declared the Council meeting in recess for the calling of a Legislative Committee meeting. At this point, Council Member Price entered the meeting (9:17 a.m.). At 10:19 a.m., the Council Meeting reconvened, with Mayor Bowers presiding, and all Members of the Council in attendance. (REMAINING PAGE INTENTIONALLY BLANK) BRIEFINGS: Williamson Road Library Renovation /Expansion Sheila Umberger, Director of Libraries, shared information regarding the design process for the Williamson Road Branch Library, which included the following highlighted schematic design: 1' ►r.grdmmrng �• lu•m iron Spn- Lip• Mvmn�g Rnin. l d1e AIN Vr Wn +ReP[ Lnlydnt! nrirrvnp Rmrir ReLnn Owdoor Reading qu r Votdoor Art Same Addipone Pdran Building & Site Analysis .•n.d r..•sn..r vm Annnettupl 511u 1unl Medban¢al • ElnViml • Plumbing ..r Concept Overview IDesign Overview A xnem.o. o.,qn he,wuUp„ i �k M w Wt 210 1x�Iifb 1 -' IT I n nor r 211 Noxt sU p, rns'rrn Design Development Refine Design Integrate Building Systems Define Materials and Finishes Verity Cost and Budget Nest Milestones Submit Design Development in 5 weeks • Begin Construction Documents I(See copy of presentation on file in the City Clerk's Office.) Council Member Rosen asked if the project will be within budget; whereupon, the response was in the affirmative, adding that cost estimates were being reviewed on a regular basis, with adjustments in the design as necessary. Ms. Umberger commented about the proposed programs to be offered at the Williamson Road Branch Library upon completion, which would include a speck teen area for the youth, whereby the walls will be moveable in order to use the outdoor spaces, and other amenities. In response to inquiry about after -hour plans, Ms. Umberger explained that there will be one door with a keyless access that will be programmed to open for various periods of time; issuance of temporary badges; staff will have access and control so as to offer flexibility to the person's particular needs; and rules will be applied as staff reviews what works well at this location. She concluded that the area also would be used as a community center or gathering place for organized groups. The Mayor acknowledged that the presentation would be received and filed. r 212 Parks and Recreation Master Plan Update Steven Buschor, Director, Parks and Recreation, gave an update on the Parks and Recreation Master Plan and summary reminder of projects to be under taken over the next two — three fiscal years, primarily projects currently underway beginning with Fiscal Year 2017: UPDATE SUMMARY: - NEW PLAYGROUNDS COMP, ETEO: O. VERRY COLOLN W LON. , Mf IPE IL PO WMCX, LINf WOON I I 1 ,. Ar,. ,p "WCsNINLTO. TO BE COMPLETED �M.1 N NUTT LAME, MI EVYENC. MOP.INLS,OE "'M PLAY NEW PICNIC SHELTERS ' COMIIETLO.1 n1- 213 - HAROCOURTIMPROVEMENTS ' COMPLETED iFE LAN E, MELROSE . W.W.. GOLDEN, PER RV TO BE COMPLETED AWNS RACE TENNiiSOYTN AN. NOR WIEN ' RESTROOM AND SHELTER IMPROVEMENTS t�S COMPLETED: CALL0N, 401 C EN. Al. MEI NOSE TO DE COMPLETED: STRADNS AND SAS11.11. REMODEL NOT' LANE AMO gSXEYRR. XEM 214 LOOKING FORWARD IN FY16 - NIVERS EDGE PARK -NORTH IMPROVEMENTS: II xxU...91 MYSLOFVEMI.. Ia COUNT COM3TRUCrax WINTCA 3015 [STW EO COU91 CK.11110xJVML3Y1! 61:RVE0 SrOVrf LIMipE COYPI[IION.IUTENfM 3V1. • eN(R qf(o u3xr1x4 YPQM[3 EsrlYOm coYnfraM Er rzN9um 3a1. THRASHER PARK COMMUNITY BUILDING UPGRADES 1NC.11c'.K L FOR. f91N4. Wlb[x 3o1'. 800990 T. WASHINGTON PANK .1. V.lS S. IxAUMprs flASUU 1 111 0 S01WCNxmu L ICA NUN OIIEEM NAl rNA11 1RNESS LOUIPNL x1. SPI gO xU,I MASTER PLAN FY -17 SO BEYOND -#- 1. TWO SYNTHETIC, RECTANGULAR MULTI PURPOSE FIELDS MIVFNS EU6E PARK -909TH 3. IMPROVE EXISTING PARK FACILITIES lflfl MEIGNUONX000. CUMNUNITr, APO NC61UNAL PANN3 3. OUTDOOR POOL IMPROVEMENTS FAL.0x ANU MASH144TON PARKS 215 MULTIPURPOSE FIELDS /OUTDOOR REC. RIVERS EWE PARK 9 MARCH NOV 76,870 )220 EVENTS /HELD) ADDITIONAL NEED 13 MMICH -NP/ 571206 'EACH SYN THETIC FIELD EQUALS ED UR NATURAL EI FIGS (220 EVE NTYYR) - CURRENT PROJECTS COUNTRYSIDE SOCCER FIELOS )USE OF 2 FIELDS.SEPT- OCTQOYR LEASE) - POTENTIAL PROJECTS RIVERS EDGE NORTH REDESIGN TWO SYNTHETIC FIELDS. RIVERS EDGE NORTH (EQUALS 8 NATURAL FIELDS] (See copy of presentation on file in the City Clerk's Office.) Regarding the hours of operation for the pools, Council Member Bestpitch emphasized the importance of looking at operating cost to staff the two pools throughout the summer months as much as possible. 216 In connection with the dialogue about the operation of the pools, the Assistant City Manager for Community Development offered to share specific numbers with the Council pertaining to the various capital improvements, specifically Washington Park. Regarding improvements to Huff Lane Park, it was stated that a contract had been awarded and completion was anticipated in March or April 2016 for improvements to the restroom, playground and shelter house, adding that the contract had been paired up with improvements to Fishbum Park. City Council stressed the importance of keeping the project on track inasmuch as promises had been made to the Huff Lane neighborhood, which promises needed to be honored. Following extensive dialogue surrounding certain park improvements for Washington, Grandin, Fishbum, Grandin Court and Preston, Mayor Bowers noted the remarks would be received and filed. Voter Precinct Ordinance Council Member Bestpitch reiterated his thoughts surrounding the establishment of one election district, 21 voter precincts and 21 polling places within the election district, and one central absentee voter precinct, effective on and after December 31, 2015, noting two key points: (1) nothing discussed will have an impact on November 3, 2015 elections, and (2) no action will be taken until after a public hearing on Monday, November 16, 2015. He added that if no action is taken by the Council following the public hearing, there will not be another opportunity until 2016. In response to comments previously made by Council Member Lea at the October 19, 2015 Council meeting regarding the effective date for changes to take effect, the City Attorney answered that under State Code any changes in the boundaries of the voting precincts would take effect on December 31 of the calendar year in which the change was adopted by the governing body. Council Member Bestpitch pointed out that the packet of information distributed included an ordinance, precinct maps (large and small), and a list of voter precincts, adding the first map showed the same precinct boundaries for all 21 precincts, which did not include polling places or number of voters within each precinct because said precinct may change; and the boundary lines were the same on all the maps. Based upon the above mentioned comments, the City Attorney noted if adopted, two of the documents (ordinance and precinct maps) would become official and part of the minutes; and that all three documents referred to by Council Member Bestpitch had been provided to the Council and public and all 21 polling places had been confirmed. 217 ' Council Member Bestpitch discussed problems in specific neighborhoods and alignment of the precincts, stating that it was best to try to develop a proposal for the entire City where all of the precincts would have approximately the same number of voters regardless of the lines between the 171" and 11th house districts, adding the proposal would equalize the number of voters in its precincts. He reiterated the key point for today's discussion would have absolutely no effect on the election on Tuesday, November 3, 2015; and that a public hearing would be scheduled for November 16, 2015; at which time Council may vote or table the matter for further discussion. Mayor Bowers reminded the Council that he would not be present at the November 16, 2015 meeting and that Vice -Mayor Trinkle would not be present for the December 7, 2015 Council meeting. Following additional comments by the Council Members and noting their appreciation for the hard work and tireless effort by Council Member Bestpitch, Mayor Bowers acknowledged that all comments would be received and filed. At 12:26 p.m., the Mayor declared the meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, Fourth Floor, Noel C. Taylor Municipal a Building, and thereafter to reconvene at 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Andrea Trent, Assistant Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Rayshon Cobbs, Pastor, Forest Park Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. C 218 PRESENTATIONS AND ACKNOWLEDGEMENTS: J ACTS OF ACKNOWLEDGEMENTS: DECEASED PERSONS — CITIZEN OF THE YEAR: Council Member Lea offered the following resolution as a means of recording City Council's deepest regret and sorrow at the passing of the late Reverend Frank W. Feather, and extending to his family its sincerest condolences: (#40384 - 110215) A RESOLUTION memorializing the late Frank Walker Feather, longtime pastor of the Forest Park Baptist Church and native of Roanoke. (For full text of resolution, see Resolution Book No. 78, page 39.) Council Member Lea moved the adoption of Resolution No. 40384 - 110215. The motion was seconded by Council Member Price was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. The Mayor presented a ceremonial copy of the Resolution No. 40384 - 110215 to the Reverend Rayshon Cobbs, Pastor, Forest Park Baptist Church. ACTS OF ACKNOWLEDGEMENT - POLICE: Mayor Bowers recognized Chief Christopher Perkins and the Roanoke Police Department on receiving first place in the Municipal category of 76 - 250 officers for its traffic safety efforts while participating in the National Law Enforcement Challenge supported through a cooperative agreement between the International Association of Chiefs of Police and the National Highway Traffic Safety Administration and is held in partnership with the National Sheriffs' Association and the American Association of Motor Vehicle Administrators. Mayor Bowers presented the Certificate to Captain Samuel Roman for presentation to Chief Perkins HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Troy Larimer, 3800 Franklin Street, Rocky Mount, Virginia, appeared before the Council regarding a public safety concern. He remarked that there were no cab stands in the downtown area, and suggested that certain areas be designated, perhaps !I between 7:00 p.m. — 3:00 a.m. 219 Mr. Larimers remarks were referred to the City Manager for a response within two weeks. Michael Ailstock 113 Oxford Square, Vinton, Virginia, appeared before the Council and expressed concern about certain cab companies being banned from picking up passengers at the Roanoke - Blacksburg Regional Airport. Without objection, the matter referred to the City Manager for discussion with the city representatives serving on the Roanoke Regional Airport Commission. Penny Beard, 1146 Granville Lane, Bedford, Virginia, appeared before the Council regarding collection of personal data on airport passengers. Geoff Campbell 780 Tinker Mill Road, Daleville, Virginia, appeared before the Council and reiterated previous concerns about the banning of cabs service at the Roanoke - Blacksburg Regional Airport and urged the Council to make its decision based on the public's best interest. Ben Early, 1415 Antrim Street, Salem, Virginia, appeared before the Council and shared his concern regarding the bidding process for cab service at the Roanoke- Blacksburg Regional Airport, emphasizing competition should be based on service not on rates. Robert Gravely, 3360 Hershberger Road, N. W., Roanoke, Virginia, appeared before the Council and continued to speak about the unfair treatment surrounding his termination from the City's employment. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the Rem would be removed from the Consent Agenda and considered separately. CITY CLERK -YOUTH SERVICES CITIZEN BOARD: A communication from the City Clerk advising of the resignation of James O'Hare as a member (Public) of the Youth Services Citizen Board, effective September 28, 2015, was before the Council. (See communication on file in the City Clerk's Office.) 220 Council Member Rosen moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Vice- Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. OATHS OF OFFICE -HUMAN SERVICES ADVISORY BOARD: Report of qualification of Paula L. Prince as a member of the Human Services Advisory Board to fill the unexpired term of office of Robin Haldiman ending November 30, 2016, was before the Council. (See Oath or Affirmation of Office on file in the City Clerk's Office.) Council Member Rosen moved that the report of qualification be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET - GRANTS- HOMELAND SECURITY- EMERGENCY SERVICES - POLICE: The City Manager submitted a written communication recommending acceptance and appropriation of the State Homeland Security FY15 Grant funds from the Virginia Department of Emergency Management to allow the Roanoke Police Department to replace protective equipment. (For full text, see communication on file in the City Clerk's Office.) 221 Council Member Rosen offered the following resolution: ` ( #40375- 110215) A RESOLUTION approving the acceptance of a State Homeland Security Program grant to the City from the Virginia Department of Emergency Management and authorizing the execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 28.) Council Member Rosen moved the adoption of Resolution No. 40375 - 110215. The motion was seconded by Vice -Mayor Trinkle was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. Council Member Rosen offered the following budget ordinance: ( #40376- 110215) AN ORDINANCE appropriating funding from the United States Department of Homeland Security (DHS) through the Commonwealth of Virginia Department of Emergency Management (VDEM) for the purchase of protective equipment, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 29.) Council Member Rosen moved the adoption of Budget Ordinance No. 40376- 110215. The motion was seconded by Vice- Mayor Trinkle and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. BUDGET - GRANTS- HOUSING: The City Manager submitted a written communication recommending appropriation of the 2015 - 2016 Community Development Block Grant and Home Investment Partnerships Program funding from the U. S. Department of Housing and Urban Development. I (For full text, see communication on file in the City Clerk's Office.) 222 Council Member Rosen offered the following budget ordinance: ( #40377- 110215) AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), and HOME Investment Partnerships Program, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 29.) Council Member Rosen moved the adoption of Budget Ordinance No. 40377- 110215. The motion was seconded by Vice -Mayor Trinkle. Council Member Ferris noted a personnel interest in the above stated matter, and read the following Conflict of Interest Statement into the record: "STATEMENT OF CONFLICT OF INTEREST I, Raphael E. Ferris, state that I have a personal interest in agenda item 7.a.2. scheduled for the regular session of City Council for Monday, November 2, 2015, set for 2:00 p.m., or as soon thereafter as the matter may be reached, regarding the appropriation of the 2015 -2016 Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME) funding for the U. S. Department of Housing and Urban Development (HUD) because I own property on Patterson Avenue, an area of the City included in one or more or these grant programs. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting Witness the following signature made this 2nd day of November 2015. S /Raphael E. Ferris Raphael E. Ferris Member of Council" Following the reading of the statement, Budget Ordinance No. 40377 - 110215 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Ferris abstained from voting.) 223 CITY CODE —FEE COMPENDIUM - GARBAGE: The City Manager submitted a written communication recommending amendment of the City Code to revise the definition of the Sealed Compactor Zone; and to reflect fee schedule in the Fee Compendium, effective April 1, 2016 — June 30, 2016, and deletion of fees no longer applicable. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40378- 110215) AN ORDINANCE amending Section 14.1 -1, Definitions, of Article 1, In General, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, to provide for the proper collection of refuse as set forth below; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 32.) Council Member Rosen moved the adoption of Ordinance No. 40378- 110215. The motion was seconded by Vice -Mayor Trinkle and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. Council Member Rosen offered the following resolution: (#40379- 110215) A RESOLUTION amending the Fee Compendium to amend fees for refuse collection in the Central Business District, as set out below; and establishing an effective date. (For full text of resolution, see Resolution Book No. 78, page 33.) Council Member Rosen moved the adoption of Resolution No. 40379- 110215. The motion was seconded by Vice-Mayor Trinkle and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. 224 BICYCLES - WESTERN VIRGINIA COMMUNITY COLLEGE - SCHOOLS: The City Manager submitted a written communication recommending authorization to submit an application for FY17 transportation alternatives program funds in connection with improvements to bicycle and pedestrian infrastructure in the vicinity of Fishbum Park Elementary School and Virginia Western Community College. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: (#40380 - 110215) A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of Transportation (VDOT) for MAP 21 FY17 Transportation Alternatives Program Funds for the improvements to bicycle and pedestrian infrastructure in the vicinity of Fishbum Park Elementary School and Virginia Western Community College; and authorizing the City Manager to take certain actions in connection with such Project. (For full text of resolution, see Resolution Book No. 78, page 35.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40380- 110215. The motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. BUDGET - GRANTS- HOUSING — ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending authorization to enter into a contract with the Virginia Department of Housing and Community Development for acceptance of grant funds awarded through the Industrial Revitalization Fund to renovate the property for use as a business acceleration center. (For full text, see communication on file in the City Clerk's Office.) 225 Council Member Rosen offered the following resolution: ` ( #40381- 110215) A RESOLUTION accepting a grant to the City of Roanoke from the Commonwealth of Virginia Industrial Revitalization Fund; authorizing the City Manager to execute any documents necessary to receive such grant, including a contract with the Virginia Department of Housing and Community Development (DHCD); and authorizing the City Manager to take such further actions and execute such other documents as may be necessary to obtain, accept, implement, administer, and use such grant funds. (For full text of resolution, see Resolution Book No. 78, page 36.) Council Member Rosen moved the adoption of Resolution No. 40381 - 110215. The motion was seconded by Council Member Price. Vice -Mayor Trinkle noted a personal interest in the above stated matter since employer is affiliated with said transaction, and read the following Conflict of Interest statement in the record: 'STATEMENT OF CONFLICT INTEREST ~ I, David B. Trinkle, state that I have a personal interest in agenda item 7.a.5 for the regular session of City Council for Monday, November 2, 2015, set for 2:00 p.m., or as soon thereafter as the matter may be reached, regarding the contract for the grant from the Virginia Department of Housing and Community Development for improvements to be made by the City on property located at 709 South Jefferson Street, S. W., Roanoke, Virginia, known as the former Gill Memorial Hospital Building that the City will acquire from Carilion Services, Inc. because my employer, Carillon Clinic, is affiliated with Carilion Services, Inc. 1 have not participated in this transaction on behalf of my employer. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 2ntl day of November 2015. S \David B. Trinkle David B. Trinkle Vice -Mayor and Member of Council' I. 226 For further full disclosure purposes, the City Attorney pointed out that inasmuch as the matter involves Virginia Western Community College, Mayor Bowers is an adjunct professor at the college and receives the threshold amount of $5,000.00, which State Law does not prohibit him from participating in any discussions or vote pertaining to the abovementioned item. There being no additional comments, Resolution No. 40381- 110215 was adopted by the following vote: AYES: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle abstained from voting.) Council Member Rosen offered the following budget ordinance: ( #40382- 110215) AN ORDINANCE to appropriate funding from the Department of Housing and Community Development (DHCD) and the Economic and Community Development Reserve to the Gill Memorial Building Renovation and Rivers Edge Tennis Courts projects, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 37.) Council Member Rosen moved the adoption of Budget Ordinance No. 40382- 110215. The motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle abstained from voting.) COMMENTS OF CITY MANAGER: The City Manager offered the following comments: Berglund Center • Seat Replacement Ribbon - Cutting Ceremony, in the Coliseum • Wednesday, November 4, at 10:00 a.m. 227 Virginia Veterans Parade • Saturday, November 7, in Downtown Roanoke • 11:00 a.m. to 1:00 p.m. • Parade participants include military units from across Virginia, military marching units and individual veterans accompanied by military, college and high school bands. • This parade is one of the largest Veterans events in Virginia. Ice Skating is coming to Elmwood Park • At a press conference last week the city, DRI, and the Roanoke - Blacksburg Regional Airport announced that an ice skating rink will be built at Elmwood Park. • Construction is scheduled to start on November 2. • Named for its title sponsor, the Roanoke - Blacksburg Regional Airport, the new rink will be called "ROA's Elmwood on Ice." • The rink will officially be open from November 23, 2015, to February 14, 2016, and have varying hours to accommodate skaters. • Fees for admission will be $6, with an additional $2 for skate rentals. • The full schedule of hours can be found at www.ElmwoodOnice.com. Harvesting of the Fruits Potluck Dinner and Awards Celebration • Friday, November 13, at the Jefferson Center. • 6:00 p.m. to 8:00 p.m. • Annual dinner sponsored by the Office of Neighborhood Services and Roanoke Neighborhood Advocates, in partnership with Roanoke City Council. • Members of Roanoke City Council and Roanoke Arts Commission will present the 2015 Neighborhood Partnership Awards from the pool of submitted nominations received. • More than 70 award nominations were received for eight different award categories. • Participants who attended the national 2015 Neighborhoods USA conference held in Houston, Texas and /or the 2015 Virginia Statewide Neighborhood Conference held in Norfolk will be providing brief reports on the workshops they attended. • This event is a great opportunity to strengthen the relationship between neighborhoods and the City, and to recognize citizen engagement. 228 DIRECTOR OF FINANCE: FINANCIAL REPORTS - SCHOOLS: The Director of Finance submitted the Financial Report for FY15 (uncredited) - City of Roanoke and June FY15 (Unaudited) — Roanoke City Public Schools: Key Themes of Fiscal 2015 o Modest local tax revenue growth o Compared to FY14, more than 5% increase in Personal Property, Sales, Public Service - Real Estate, Business License, Lodging and Meals taxes; 10% decrease in Public Service - Personal Property o Additional funding of reserves - increased risk reserve and maintained general fund reserve o Roanoke Pension Plan investment rate of return for the year was 3.6 %, Funded ratio increased from 67.8% to 70.4 %. r Continued Increase in General Fund Revenues ¢ �w�111 ee nmx nmx, ,YIW¢ nm�e �Y�Me,I prztllM. Mml] Mln xwe tl�ue1M br Jmcra rer¢nwi EM[tM1e N bnunry e3. Me CunmonneaM Oepan Po t1 M14 iU. EX 11. vnim'. �Ny.rt PwmYe VM fVi01 �'hM1a.v.J IF.�uThJ 15 RuwW N­Mx C Total Local Taxes Increased for Fifth Year (Includes General Property and Other Local Taxes) z w. +murr.d....m ...... eaouw �: x" vo. ,���.« ,n. a xw�o.. ovn n zou+v m,. •a wwn.e ry :�„ i i „y,oa x.r.�,<�r, Real Estate Tax Revenues Stable a 229 230 Sales Tax Strong Growth in FY15 Current Year Personal Property Tax Growth in FY15 �y' 231 Meals Tax Continues Strong Growth Pattern 6 us t �e .xx us mu mu mu mu 'u wx so... :. cxrarxm.m carxnm..sr zo.n.m ima.mwnze�s n....w s.��u e Current Business License Tax Growth sue.: cft& a. nzozil".u. �.nmu�su.. . 232 Strong Lodging Tax Growth Indicative of Roanoke Tourism Gains ti E 8 x aanh.ms- rr,s.aa aai.nm � >2wa.. me xw u.,..,<e�n.e Commonwealth Funding ^ � m0 55.0 8 N,n .o.a,m�.<�,m.cwo,�'�:.mes eeory rroays.re•,�ma :aa�u..'u rc<aw..� nwm .ni. ro`nu¢b.n seez.wo. ,w� na. zawre. cMo. aeane.e wraw xo.a -n xow ana�rouewa av ioas nna..naiswemen¢ �. Disciplined Expenditure Management o Prudent management of contingency and operational funding o Strong expenditure control enabled additional funding of reserves and capital Increase in City Funding of Schools X 233 234 City Unassigned General Fund Balance Exceeds Policy Target of 10% Economic & Community Development Reserve Remains Well Above Floor fi rvmn rvma nxu nmu Iun.MUO savor. clh ar xevgLe u�P F zat LSraIDx eM4unu01hJ M1 xu, fn rcul suxmevl: 235 ' Pension Plan Funded Status Affected by GASB 67 s sa,rce: Mail— c«,wmme.,w xe,.n.n, aexan rz; anuai vemen kw.na� vawamm In Conclusion • FY15 was another positive year • Several revenues increased more than 5% compared to FY14 • Strong expenditure control • Progress in reserve funding • City Pension Plan funded ratio increased from 67.8% to 70.4% (See documentation on file in the City Clerk's Office.) Following comments by Members of the Council, the Financial Report for FY15 (uncredited) - City of Roanoke and June FY15 (Unaudited) — Roanoke City Public Schools was received and filed. 236 FINANCIAL REPORTS: The Director of Finance submitted the July- September FY16 Financial Report-City of Roanoke, and provided commentary on the City financial results for three months ended September 30, 2015: FY16 General Fund Overview • The FY16 adopted budget is 2,8% high., than the FYI actual revenues. • Through September, FY16 recogn¢ed revenues were lT.T %ofadopted revenue estimate. Significant has revenues are not Is until later In the year •YTD revenues have increased 5.9 %or $2 ] milaon compare f to The same perym FY15. Total general property and bcal taxes were up 10 2 %, or $12 million compared to last year Sales, bilging and meals taxes aX posted strong growth, indicatim, a continuing recovery of lee local economy. • YTD expenditures were 265 %of FY16 adopted expenditures. Expenditures decreauN 1 1% compared to the same periotl last year mainly due to Me timing of a contract for healthcare samcas for the Jail. Sales Tax Growth FY16 Revenue Estimate $20.5 M 5 s so xuma. Ene.a ml .nwrmxw., .Yrewase .vrox.wa Sales tax revenue increased 6.4% over same period in FYI 5, and is 6.3% higher than YTD budget. 237 ' Meals Tax FY16 Revenue Estimate $15.476 M 4.s S ]A a OA 3 MoKM1Z EMpE N31 ...Y pyre Braga aYleaceW •FY16 rev nw is 0.6% higher than YTO budget. The Tax rate increased from 5.0% to 5.5 %, effective July 1, 2015. Adjusting for this, revenues grew 3.2% over the prior year. Lodging Tax Exceeding ' Budget and Prior Year FYI Revenue Estimate $4.267 M 2.0 3 1A 0.a ] Wathe ErMe4 SIX •�Bpr Yle oYroeuMe �YrD1sY1 Lodging tax revenue increased 4.3% over FY15, and is 4.9% higher than budget. , 238 Personnel (Salary/Benefit) Lapse 50.0 40.0 c° 00.0 - -_ i M.0 - -�� 10.0 0.0 - aqN AON01 J Monlba EnpeJ EOp YTD expenditures are 1.1% or $272k below target. Comprehensive Services Act (CSA) 1, IA o, %A151[[wl FY 1Olb<Mal !n{el J Nan10a EnMtl WJ0 YTD expenses are 17.9% or $242k below target of $1.3M. IN J Residential Juvenile Detention t 8 28 3 E 240 — 220 200 Target Ptlld O Monlb Entl UM YTD expenses are 18.5% or $41k above target of $223k. Solid Waste Tipping Fees 000 g mo no o' ery l A.W 3 Mm*5 EnJ MO YTD costs are 1.2% or $7k below target of $554K. 0- Or 239 240 Motor Fuel Expenses At 400 N '200 c° Target Actual I MOMb En1•E&lB YTD expenses are 14.9% or $34K above a non - seasonally adjusted target of $232K. City Performance Strong Through September, Threats Remain • Total revenues through September were 5.9% higher than the prior year. Several local taxes continued to demonstrate strong growth: sales, meals and lodging taxes in particular. YTD expenditures decreased 1.1% due to the timing of a healthcare service contract payment. In September, the national unemployment rate was flat at 5.1 %, but the labor force participation rate slid to its lowest level since October 1977. • Dividend report from S &P showed that U.S. economy was back in contraction In September. The weaker global economy and political infighting in Washington remain threats for the rest of the fiscal year. (See documents on file in the City Clerk's Office.) Following comments by the Members of Council, Mayor Bowers noted that the July- September FY16 Financial Report-City of Roanoke Financial Report would be received and filed, without objection by the Council. 241 CITY CLERK: The City Clerk submitted a written communication recommending concurrence in the appointment of Cecelia "Susie" Freeman McCoy as the Deputy City Clerk of the City of Roanoke, effective November 24, 2015. (See communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40383- 110215) A RESOLUTION consenting to the appointment of Cecelia F. McCoy as the Deputy City Clerk, effective November 24, 2015. (For full text of resolution, see Resolution Book No. 78, page 38.) Council Member Rosen moved the adoption of Resolution No. 40383 - 110215. The motion was seconded by Council Member Price was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. REPORTS OF COMMITTEES: CITY CODE - DIRECTOR OF FINANCE: Council Member Ferris Chair, City Council's Task Force on City Code Amendments, affecting Director of Finance, submitted a written report recommending revisions to various code sections to clarify the Director of Finance's positions, and that the City Manager's position on the Pension Board to be amended to provide that "the City Manager, or his or her designee, who shall not be the Director of Finance" to account for the Director of Finance's appointed position on the Pension Board. (For full text, see report on file in the City Clerk's Office.) Without objection by the Council, the City Attorney was instructed to prepare the proper measure for adoption by the Council at its next meeting scheduled on Monday, November 16, 2015, and the Mayor noted that the report would be received and filed. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: 242 INQUIRES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Lea moved that the City Attorney prepare the proper measure honoring Virginia Tech Football Coach Frank Beamer on his retirement at the end of 2015, for adoption by the Council at a future Council meeting. The motion was seconded by Vice- Mayor Trinkle and unanimously adopted. OATHS OF OFFICE -HUMAN SERVICES ADVISORY BOARD: The Mayor called attention to a vacancy on the Human Services Advisory Board to replace Victoria Cox for a term ending November 30, 2018; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Thomas Powers There being no further nominations, Mr. Powers was appointed as a member of the Human Services Advisory Board to fill the unexpired term of Victoria M. Cox ending November 30, 2018, by the following vote: FOR MR. POWERS: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. OATHS OF OFFICE -YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to vacancies on the Youth Services Citizen Board; whereupon, he opened the J floor for nominations created by resignation of James O' Hare, Crystal Hall, Lorene Wilson for terms ending June 30, 2016. Council Member Price placed in nomination the names of Kristine Safford, Paula Williams, The Reverend Timothy Harvey and Joyce Watkins. There being no further nominations, Ms. Safford to fill the unexpired term of James O'Hare, Ms. Williams to fill the unexpired term of Crystal Hall, and Reverend Timothy Harvey to fill the unexpired term of Lorene Wilson ending June 30, 2018, respectively. And Joyce Watkins to fill the unexpired term of Dawn Board ending June 30, 2016, as members (Public) of the Youth Services Citizen Board by the following vote: FOR MS SAFFORD, MS. WILLIAMS, MS. WATKINS AND REVEREND HARVEY: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. OATHS OF OFFICE - ECONOMIC DEVELOPMENT AUTHORITY: The Mayor called attention to a vacancy on the Economic Development Authority created by the resignation of Brian K Redd ending October 20, 2017; whereupon, he opened the floor for nominations. J 243 Council Member Lea placed in nomination the name of Paula Williams. There being no further nominations, Ms. Williams was appointed as a member of the Economic Development Authority Board to fill the unexpired term of Brian K. Redd ending October 20, 2017; by the following vote: FOR MS. WILLIAMS: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: Mayor Bowers called attention to a communication from Gilbert F. Butler, Jr., Chair, Roanoke Redevelopment and Housing Authority Board of Commissioners, regarding the attendance record of Board Commissioner R. Gail Burruss; and that the Board respectfully requests that City Council's approval of Ms. Burruss' absences due to exigent circumstance, thereby allowing her to continue to serve on the Board of Commissioners. (See copy of communication on file in the City Clerk's Office.) Council Member Price moved that the Council concur in Chairman Butlers request. The motion was seconded by Vice -Mayor Trinkle and unanimously adopted. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None -0. 244 I There being no further business, the Mayor declared the Council meeting adjourned at 3:55 p.m. APPROVED ATTEST: Stephanie M. Moon Reynolds Davi owers City Clerk Mayor 245 ROANOKE CITY COUNCIL — REGULAR SESSION November 16, 2015 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, November 16, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Vice -Mayor David B. Trinkle presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280- 070615 adopted by the Council on Monday, July 6, 2015. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Anita J. Price, Sherman P. Lea, Court G. Rosen, and Vice -Mayor David B. Trinkle -6. ABSENT: Mayor David A. Bowers -1. The Vice -Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Andrea F. Trent, Assistant Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Andrew Whaley, Pastor, Raleigh Court Presbyterian Church. The Pledge of Allegiance to the Flag of the United States of America was led by Vice -Mayor David B. Trinkle. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGEMENTS - PROCLAMATIONS: The Vice -Mayor declared the week of November 16 - 21, 2015 as Week of the Family. (See ceremonial copy of proclamation on file in the City Clerk's Office.) He presented a ceremonial copy of the proclamation to Ali Hamed- Moore, Executive Director, and Jul! Kent, Development Manager, Trust House; and Janice Dinkins Davidson, Executive Director, Children's Trust. 246 ACTS OF ACKNOWLEDGEMENTS - PROCLAMATIONS: The Vice -Mayor declared November 28, 2015 as Small Business Saturday. (See ceremonial copy of proclamation on file in the City Clerk's Office.) He presented a ceremonial copy of the proclamation to Lisa Soltis, Economic Development Specialist. UNITED WAY: The City Manager gave an update of the City's United Way Program; and thereafter, he recognized Josh Tessar, Vice President of Resource Development, and Ashley Reynolds - Marshal, City's Relationship Manager Executive Director, United Way who were in attendance. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice -Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Martin Jeffrey, 421 Fairfax Avenue, N. W., Roanoke, Virginia 24017, appeared before the Council and spoke in support of an anti - corruption resolution, expansion of Valley Metro bus service to the Roanoke Centre for Industries and Technology, and an increase in minimum wages. He also commented on the exclusion of Inner -City Athletic /7 Association as a participating recreation club in the City of Roanoke. J Council Member Bestpitch reiterated previous comments given during the August 7, 2015, Council meeting in connection with Mr. Jeffrey's remarks, noting his offer still stands and he is willing to meet with the Inner -City Board of Directors. Robert Gravely, 3360 Hershberger Road, N. W., Roanoke, Virginia 24017, appeared before the Council and again spoke about the unfair treatment in connection with his termination as a City employee. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. YOUTH SERVICES CITIZEN BOARD: A communication from the City Clerk advising of the resignation of Dawn C. Board as a member of the Youth Services Citizen Board, effective September 28, 2015, was before the body. (See communication on file in the City Clerk's Office.) D 247 Council Member Rosen moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) ROANOKE ARTS COMMISSION: A communication from the City Clerk advising of the resignation of Charlene Graves as a member of the Roanoke Arts Commission, effective immediately, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) BLUE RIDGE BEHAVIORAL HEALTHCARE: A communication from the City Clerk advising of the resignation of R. Gail Burruss as the Blue Ridge Behavioral Healthcare representative of the Court Community Corrections Program Regional Community Criminal Justice Board, effective November 2, 2015, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) 248 PARKS AND RECREATION ADVISORY BOARD: A communication from the City Clerk advising of the resignation of Erin M. Dudley as a member of the Parks and Recreation Advisory Board, effective immediately, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION: A communication from the City Clerk advising of the resignation of James M. Bullington as a City representative of the Roanoke Valley - Alleghany Regional Commission, effective immediately, was before the body. (See communication on file in the City Clerk's Office.) J Council Member Rosen moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) OATHS OF OFFICE -CITY CLERK - TOWING ADVISORY BOARD: Reports of Qualification of Cecelia "Susie" F. McCoy as the Deputy City Clerk for the City of Roanoke, effective November 24, 2015; and Darryl Miley as a member of the Towing Advisory Board for a three -year term of office ending October 31, 2018, were before the Council: (See Oaths or Affirmations of Office on file in the City Clerk's Office.) 249 Council Member Rosen moved that the reports of qualification be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) BID OPENINGS: FRANCHASES -GAS TRANSMISSION PIPELINE: Pursuant to notice of advertisement for bids for a franchise agreement to construct, reconstruct, operate, maintain, repair, and extend a natural gas distribution system, said bids to be received in the City Clerk's Office on or before 12:00 Noon, on Monday, November 16, 2015, and to be held unopened by the City Clerk until 2:00 p.m., on that date, at which time all bids would be publicly opened and read aloud before the Council, the Mayor inquired if anyone had any questions with regard to the opening of the bids. There being none, he requested that the City Clerk open and read all bids received prior to the deadline. C The City Clerk opened and read the sole bid received by the City from Roanoke Gas Company, as follows: • Bid: Bidder agrees that annual franchise payments will be made according to the Franchise Agreement. Payment is due to the City in accordance with the terms of the Franchise Agreement. • Bid Term: Up to 20 years, commencing on January 1, 2016 and ending or terminable pursuant to the terms of the Franchise Agreement. • Bid: Bidder agrees, if its bid is accepted, to execute, deliver, and perform all terms and conditions of the Franchise Agreement, a copy of which is on file in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011. • Bid: The certificate of public convenience and necessity issued to the bidder by the Virginia State Corporation Commission, as attached as Exhibit A and made a part thereof. • Bidder agrees, if its bid is accepted, to reimburse the City for the costs of any advertisements for this matter. (For full text, see bid on file in the City Clerk's Office.) ' There being no additional responses for receipt of bids, the Mayor advised that the sole bid would be referred to the City Manager for review, evaluation and recommendation to the Council. 250 GAS TRANSMISSION PIPELNE: Pursuant to notice of advertisement for bids for a gas pipeline license agreement to construct, reconstruct, operate, maintain, and repair a certain gas transmission pipeline, said bids to be received in the City Clerk's Office on or before 12:00 Noon, on Monday, November 16, 2015, and to be held unopened by the City Clerk until 2:00 p.m., on that date, at which time all bids would be publicly opened and read aloud before the Council, the Mayor inquired if anyone had any questions with regard to the opening of the bids. There being none, he requested that the City Clerk open and read all bids received prior to the deadline. The City Clerk opened and read the sole bid received by the City from Roanoke Gas Company, as follows: • Bid: Bidder agrees that annual franchise payments will be made according to the Franchise Agreement. Payment is due to the City in accordance with the terms of the Franchise Agreement. • Bid Term: Up to 20 years, commencing on January 1, 2016 and ending or terminable pursuant to the terms of the Franchise Agreement. • Bid: Bidder agrees, if its bid is accepted, to execute, deliver, and perform all terms and conditions of the Franchise Agreement, a copy of which is on file in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011. • Bid: The certificate of public convenience and necessity issued to the bidder by the Virginia State Corporation Commission, as attached as Exhibit A and made a part thereof. • Bidder agrees, if its bid is accepted, to reimburse the City for the costs of any advertisements for this matter. (For full text, see bid on file in the City Clerk's Office.) There being no additional responses for receipt of bids, the Mayor advised that the sole bid would be referred to the City Manager for review, evaluation and recommendation to the Council. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. 251 ITEMS RECOMMENDED FOR ACTION: WESTERN VIRGINIA WORKFORCE DEVELOPMENT BOARD: The City ` Manager submitted a written communication recommending recognition of the Western Virginia Workforce Development Board Program Year 2015 Workforce Innovation and Opportunity Act (WIOA) funds for award period July 1, 2015 to June 30, 2017. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40385 - 111615) A RESOLUTION acknowledging and recognizing the PY2015 Workforce Innovation and Opportunity Act ( "WIOA ") funding from the Virginia Community College System in the amount of $1,577,503.00 for WIOA activities, for the award period of July 1, 2015, through June 30, 2017, the foregoing funding to be administered by the Western Virginia Workforce Development Board. (For full text of resolution, see Resolution Book No. 78, page 42.) Council Member Bestpitch moved the adoption of Resolution No. 40385 - 111615. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) BUDGET - COLONIAL AVENUE IMPROVEMENTS: The City Manager submitted a written communication recommending transferring funds for the Colonial Avenue Improvements Project to facilitate preliminary engineering services. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: ( #40386 - 111615) AN ORDINANCE to transfer funding from the Capital Improvement Reserve to the Colonial Ave Improvements project, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. I(For full text of ordinance, see Ordinance Book No. 78, page 43.) 252 Council Member Rosen moved the adoption of Budget Ordinance No. 40386- 4 111615. The motion was seconded by Council Member Bestpitch. The City Manager gave a brief overview of the project, reporting that improvements to Colonial Avenue are being considered in the vicinity of Overland Road to Winding Way, adjacent to the Virginia Western Community College campus, which includes intersection improvements within the project area with a focus on increasing vehicular throughput, slowing vehicular velocities, improving bicycle and pedestrian circulation, and improved crosswalks to provide heightened awareness and emphasis on pedestrians. He concluded that plans were to move forward with the project and request funding at a later date. Following the City Manager's comments, Budget Ordinance No. 40386 - 111615 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) COMMENTS BY THE CITY MANAGER. The City Manager shared the following comments: United Way Campaign Goal Reached • A special thank you to Aisha Johnson in the City Managers Office, who coordinated our campaign; and to Laura Carini in the City Attorney's Office, and Jason Lane and Amber Yopp with Roanoke Public Libraries for their leadership in the city's campaign; as well as leaders in city departments. Announcement of Hockey Franchise Team Name • Thursday, November 19, 6:00 p.m., at the Berglund Events Center. • The addition of a Southern Professional Hockey League team in Roanoke was announced at a Berglund Center news conference on October 20. • The team will debut at the arena in the 2016 - 2017 season, playing 28 regular- season home games next season. • The name, logo, apparel and colors will be announced November 19, when the initial season - ticket drive will begin. 253 City of Roanoke Christmas Tree Lighting • Friday, December 4, in Wells Fargo Plaza. • The evening will begin at 5:30 p.m. with the Winds of the Blue Ridge Brass Ensemble; followed by the lighting of the City of Roanoke Christmas Tree at 6:15 p.m. • At 6:30 p.m., the Southwest Virginia Ballet will perform; from 7:10 p.m. - 7:30 p.m. Enviro Drums Percussion Show will occur. • The evening continues with additional entertainment and attractions until 10:00 P.M. • This is the kickoff to Dickens of a Christmas, DRI's annual signature event — first three Friday evenings in December. City Turns Star Red. White. and Blue • After the tragedy in France last week, the City showed its support by turning the Star on Mill Mountain red, white and blue. Staff in the Office of Communications assisted in posting information about this, as well as photos of the Star, on the city's Facebook page; more than 736,000 people viewed photos of the star on Facebook. • The Star will remain red, white and blue through Tuesday evening. • The City plans to turn the lights in the interactive fountains in Elmwood Park blue, white, and red beginning tonight. "Elmwood on Ice" Skating Rink • The skating rink being constructed in Elmwood Park will open on Monday, November 23. 2015 Go Outside Festival • This has become a signature event for the City. Final numbers are in for this year's event: 0 25,000 attendees 0 25 percent growth over last year's event o $110,000.00 food truck sales o $50,000.00 on -site retail sales 0 3,335 people climbed the climbing wall 0 37 bike events 0 13 pro athletes 0 125 free activities 0 8,500 people introduced to standup paddle boarding 0 10,000 social media followers o Roanoke County Parks and Recreation participated as a partner this year. 254 CITY ATTORNEY CITY CODE - TAXES: The City Attorney submitted a written report J recommending amendment of the City Code to provide for payment of personal property tax bills arising from the purchase of new vehicles or acquiring new taxable situs within the City to be due thirty days from the bill date or by May 31, whichever is later. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: ( #40387 - 111615) AN ORDINANCE amending Section 32- 108.1(5), Proration of personal Property tax generally, Article III, Tax on Tangible Personal Property Generally; of Chapter 32, Taxation, Code of the CRY of Roanoke (1979), as amended; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 44.) Council Member Bestpitch moved the adoption of Ordinance No. 40387- 111615. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) REPORTS OF COMMITTEES: LEGISLATION: Council Member Court G. Rosen, Chair, Legislative Committee, presented the Proposed 2016 Legislative Program. (See copy of Proposed 2016 Legislative Program on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40388- 111615) A RESOLUTION adopting and endorsing a Legislative Program for the City to be presented to the City's delegation to the 2016 Session of the General Assembly. (For full text of resolution, see Resolution Book No. 78, page 45.) 1 F1 255 Council Member Rosen moved the adoption of Resolution No. 40388 - 111615. The motion was seconded by Council Member Bestpitch. In connection with the Legislative Program, Council Member Lea inquired about the status of a measure whereby decisions and policy established by governments must be made in the best interests of the community and the government and must be responsive to the needs of the community, free of undue or inappropriate influenced by interest and entities regulated by governmental officials, in order that the public maintains confidence in the integrity and transparency of its government; whereupon, the City Attorney stated that the matter was listed on the agenda for action by the Council at Item 10, Introduction and Consideration of Ordinances and Resolutions. He added that a joint meeting with the School Board and area legislators has been scheduled for Monday, December 7, 2015 at 11:00 a.m., in the Council Chamber. There being no additional comments, Resolution No. 40388 - 111615 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Tdnkle -6. NAYS: None -0. (Mayor Bowers was absent.) CITY CHARTER -CITY CODE - DIRECTOR OF FINANCE: Council Member Raphael E. Ferris, Chair, City Council's Task Force on City Charter amendments affecting the duties of the Director of Finance, submitted a written report. (For full text, see reports on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #40389 - 111615) AN ORDINANCE amending and reordaining the Code of the City of Roanoke (1979), as amended, by repealing Section 32 -37, Appointment, Division 2, Assessment of Real Estate Generally, Article II, Real Estate Taxes Generally, Chapter 32, Taxation; and Section 34 -147, Records of trios, Article IV, Horse -Drawn Vehicles, Chapter 34, Vehicles for Hire; of the Code of the City of Roanoke (1979) as amended; and by amending and reordaining Section 7 -2, Removal, repair, or securement of structures recovery of costs, Article I, In General, Chapter 7, Buildina Regulations; Section 19 -31, Commissioners records and report s and Section 19 -32.1, Appeals and rulings, Article I, In General, of Chapter 19, License Tax Code; Section 21 -25 Willful damage to or defacem nt of public or private facilities, Article I, In General, Chapter 21, Offenses - Miscellaneous; Section 22.3 -8. Board of trustees enerall , Article II, Administration, and Section 22.3 -78, Administration and investment, Article XIV, Defined Contribution Plan, of Chapter 22.3, Pensions and Retirement; 256 Section 30 -90, Inspection of work- accounting for costs, Division 2, Construction of J Sidewalks by Property Owners, Article IV, Construction of Sidewalks Curbs and Sidewalk Crossings, Chapter 30, Streets and Sidewalks; Section 32 -171, Local water and telephone utility tax, Article VII, Tax on Purchase of Utility Services, Chapter 32, Taxation; and Section 33 -22, Accounting for abatement costs, Article II, Weed and Trash Abatement, Chapter 33, Vegetation and Trash; of the Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 46.) Council Member Ferris moved the adoption of Ordinance No. 40389- 111615. The motion was seconded by Council Member Bestpitch. Following comments by Council Member Ferns regarding the various repealed sections of the City Code that were obsolete, Ordinance No. 40389- 111615 was adopted by the following vote: AYES: Council Members Bestpitch, Ferns, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) BUDGET - SCHOOLS: A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Ferris offered the following budget ordinance: (#40390- 111615) AN ORDINANCE to appropriate funding from the Federal Government and the Commonwealth grants and the Schools General Fund for various educational programs, amending and reordaining certain sections of the 2015 - 2016 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 51.) I 257 Council Member Ferris moved the adoption of Budget Ordinance No. 40390- 111615. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ECONOMIC DEVELOPMENT AUTHORITY: Council Member Price called attention to the appointment of Paula Page Williams as a Director of the Economic Development Authority of the City of Roanoke to fill the unexpired term of office of Brian K. Redd ending October 20, 2017, which appointment was confirmed at the �. November 2, 2015 Council meeting; and offered the following resolution: ( #40391 - 111615) A RESOLUTION appointing a Director on the Board of Directors of the Economic Development Authority of the City of Roanoke, Virginia to fill the remaining portion of an unexpired four (4) year term on its Board of Directors. (For full text of resolution, see Resolution Book No. 78 page 52.) Council Member Price moved the adoption of Resolution No. 40391 - 111615. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) •, LEGISLATION: Council Member Bestpitch offered the following resolution encouraging the United States Congress and the Commonwealth of Virginia General Illjjj Assembly to pursue and enact legislation that establishes substantial requirements on campaign financing, coordinated campaigns, and independent expenditures to promote full transparency and fairness throughout the election process to ensure and promote responsible government that is responsive to the needs of all people: ( #40392- 111615) A RESOLUTION supporting state and federal legislation that fosters, supports, enhances, and strengthens responsive and responsible government by reducing the influence of unregulated campaign contributions upon elected officials and establishing limitations upon governmental officials who transition to the private sector. (For full text of resolution, see Resolution Book No. 78 page 53.) Council Member Bestpitch moved the adoption of Resolution No. 40392 - 111615. The motion was seconded by Council Member Price. Council Member Bestpitch expressed his sincerest appreciation to the citizens for bring the matter before the Council ad for reaching out to other governmental officials, and also to the City Attorney. Council Member Ferns noted his concerns which were voiced at a previous Council meeting regarding transparency and participation in a non - confrontational way. Council Member Lea was thankful for the grass roots efforts and that the measure was fair and equitable. There being no additional remarks by the Council, Resolution No. 40392 - 111615 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Tnnkle -6. NAYS: None -0. (Mayor Bowers was absent.) MOTIONS AND MISCELLANEOUS BUSINESS: NONE. At 3:00 p.m., the Vice -Mayor declared the Council meeting in recess until 7:00 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building. 1 V 259 At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Vice -Mayor David B. Trinkle presiding. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Anita J. Price, Sherman P. Lea, Court G. Rosen, and Vice -Mayor David B. Tr nkle -6. ABSENT: Mayor David A. Bowers -1 The Vice -Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Andrea F. Trent, Assistant Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Council Member Sherman P. Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Boy Scout Troop No. 17 of St. John's Episcopal Church. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGEMENT - UNITED WAY: The Vice -Mayor called attention to a Community Health Promoter Program (CHPP), remarking that Healthy Roanoke alley is in discussions with United Way on the roll -out of a coordination of care initiative —a HUB, that includes the utilization of community health workers (CHWs) in the delivery of care; CHWs would be used to promote population health and health equity here in the Roanoke Valley; the CHPP, a 30 -hour wellness program that has been in place in the Roanoke Valley for about eight years, provides instruction to laypersons (volunteers in communities) on health promotion and wellness information so that they may disseminate their learning to members in their communities; and Healthy Roanoke Valley intends to build on such a program (CHPP) to develop and implement a broader CHW curriculum and course as we execute a coordination -of -care HUB. He recognized Sandi Davis, Community Health Promoter Program Coordinator and presented Certificates to the program graduates. ACTS OF ACKNOWLEDGEMENT - LIBRARIES: On behalf of the Awards and Recognitions Committee of the Virginia Library Association, Vice -Mayor Trinkle recognized Michael L. Ramsey as a recipient of the Trustee Library Award, noting Mr. Ramsey's continuing support of the Roanoke Public Library Foundation being commendable and that the Committee unanimously endorsed the nomination. 260 DONATIONS - LIBRARIES: The City Manager submitted a written communication recommending acceptance of a donation from the Roanoke Public Library Foundation in connection with the Raleigh Court Branch Library Renovation and Expansion Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40393- 111615) A RESOLUTION authorizing acceptance of a $50,000.00 donation from the Roanoke Public Library Foundation that the Roanoke Public Library Foundation received from the Dorothy Koch Family Foundation to support the renovation and expansion project at the Raleigh Court Branch Library; and authorizing execution of any and all necessary documents to accept the donation. (For full text of resolution, see Resolution Book No. 78, page 55.) Council Member Rosen moved the adoption of Resolution No. 40393- 111615. The motion was seconded by Council Member Price. Sheila Umberger, City Librarian stated that the Roanoke Public Library Foundation received a $50,000.00 donation from the Dorothy Koch Family Foundation to support the renovation and expansion project at Raleigh Court Branch Library, with funding being used towards construction of an outdoor courtyard space as well as for any additional needs of the project. Following expression of appreciation from Susan Koch, Member of the Roanoke Pubic Library Board for the City's support in soliciting donations, Resolution No. 49393- 111615 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) Council Member Rosen offered the following budget ordinance: ( #40394- 111615) AN ORDINANCE to appropriate funding from the Roanoke Public Library Foundation to the Raleigh Court Library Branch Renovations project, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. 1 (For full text of ordinance, see Ordinance Book No. 78, page 55.) 261 Council Member Rosen moved the adoption of Ordinance No. 40394 - 111615. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, November 16, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke to amend the Planned Unit Development Plan as it pertains to 3837 Williamson Road, N. W., bearing Official Tax No. 2090601, previously rezoned to Institutional Planned Unit Development Plan (INPUD), during the comprehensive rezoning, and proffering a Development Plan, showing a particular site layout and Building Evaluation, both of which are dated September 28, 2015, the matter was before the body. p. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, October 27, and Tuesday, November 3, 2015. 60 (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Amended Application No. 1, as amended, at the Planning Commission public hearing and later submitted as Amended Application No. 2, is consistent with the overall goals of the City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance as the Library will expand their facilities and services in a manner appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #40395 - 111615) AN ORDINANCE amending a Planned Unit Development Plan as it pertains to 3837 Williamson Road, N. W., bearing Official Tax Map No. 2090601, by proffering a Planned Unit Development Plan dated September 28, 2015, and Building Elevations bearing that same date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 56.) 262 Council Member Rosen moved the adoption of Ordinance No. 40395 - 111615. The motion was seconded by Council Member Ferris. The Vice -Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed, and Ordinance No. 40395 - 111615 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, November 16, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Evergreen Assisted Living Community, LLC, to amend proffered conditions as part of a previous rezoning at 23 24th Street, N. W., bearing Official Tax Map No. 2311102, pursuant to Ordinance No. 28817- 101987, adopted by City Council on October 19, 1987, requiring a special exception permit for a group care facility, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, October 27, and Tuesday, November 3, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Amended Application No. 1 is consistent with the City's Comprehensive Plan, Loudon - Melrose /Shenandoah West Neighborhood Plan, and Zoning Ordinance as it allows for continued use of the site in a manner that is appropriate to the surrounding neighborhood. (For full text, see report on file in the City Clerk's Office.) Council Member Price offered the following ordinance: (#40396- 111615) AN ORDINANCE deleting proffered conditions presently binding upon property located at 23 24th Street, N. W., zoned RMF, Residential Multifamily District, with conditions, and proffering a new condition; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 57.) 263 Council Member Price moved the adoption of Ordinance No. 40396- 111615. The motion was seconded by Council Member Bestpitch. Council Member Rosen advised of a personal interest in the abovementioned public hearing; therefore he will reframe from participating in any discussion regarding the matter; and read the following Statement of Conflict of Interest for the record: "STATEMENT OF CONFLICT OF INTEREST "I, Courtney B. Rosen, state that I have a personal interest in agenda item C.2., regarding the request of Evergreen Assisted Living Community, LLC to amend proffered conditions as part of a previous rezoning at 23 24" Street, N. W., pursuant to Ordinance No. 28817 - 101987, adopted by City Council on October 19, 1987, because I serve on the Board of Directors of Total Action Against Poverty in the Roanoke Valley, the owner of the subject property Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness for the following signature made this 17"' day of November 2015. L S /Court G. Rosen Courtney G. Rosen Member of Council" (See Statement of Conflict of Interest on file in the City Clerk's Office.) Patience Odupelu, Agent, appeared in support of the amendment to the proffered conditions as part of a previous rezoning at 23 243th Street, N. W. The Vice -Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Following a comment from Council Member Lea expressing appreciation regarding the utilization of the property, Ordinance No. 40396- 111615 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers was absent.) (Council Member Rosen abstained from voting.) 264 ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, November 16, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Retirement Unlimited, Inc., to rezone property located at 0 Colonial Avenue, S. W., bearing Official Tax Map No. 1490201, from RM -2, Residential Mixed Density District, with conditions, to MXPUD, Mixed Use Planned Unit District, with conditions, said conditions accepted by the adoption of Ordinance No. 26387 by Roanoke City Council on March 14, 1983 the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, October 27, and Tuesday, November 3, 2015. (See publishers affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Amended Application No.1 is consistent with the overall goals of the City's Comprehensive Plan, Franklin Road /Colonial Avenue Area Plan, and Zoning Ordinance as the subject property that has been vacant for decades will be put back into service in a manner that is appropriate to the neighborhood context. (For full text, see report on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: (640397- 111615) AN ORDINANCE rezoning certain property located at an unaddressed lot on Colonial Avenue, S.W., from RM -2, Residential Mixed Density District, with conditions, to MXPUD, Mixed Use Planned Unit Development District, with conditions, and repealing Ordinance No. 26387, adopted March 14, 1983, to the extent that it placed certain conditions on the subject property; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 59.) Council Member Lea moved the adoption of Ordinance No. 40397 - 111615. The motion was seconded by Council Member Rosen. On behalf of the petitioner, Maryellen F. Goodlatte, Attorney, appeared in support of the rezoning request. I The Vice-Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. 1 V 265 ' There being no questions and /or comments by the Council Members, Ordinance No. 40397- 111615 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) FRANCHASES -GAS TRANSMISSION PIPELINE: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, November 16, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke recommending execution of a Franchise Agreement, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, November 2, 2015 and Monday, November 9, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending Council adopt a Franchise Distribution Ordinance and award to Roanoke Gas Company a certain franchise for the right to construct, reconstruct, operate, maintain, repair, and extend a Natural Gas Distribution System in the City of Roanoke, Virginia, for a term of 20 years. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40398- 111615) AN ORDINANCE providing for one or more non -exclusive franchises to construct, reconstruct, operate, maintain, repair, and extend a Gas Distribution System within the City of Roanoke, Virginia; establishing an effective date; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 61.) Council Member Ferris moved the adoption of Ordinance No. 40398 - 111615. The motion was seconded by Council Member Bestpitch. John S. D'Orazio, President and Chief Executive Officer, Roanoke Gas Company, appeared in support of the Franchise Agreement. ' The Vice -Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. 266 There being no questions and /or comments by the Council Members, Ordinance No. 40398- 111615 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) Council Member Ferris offered the following ordinance: (#40399 - 111615) AN ORDINANCE accepting a bid for a franchise to construct, operate, and maintain a natural gas distribution system in the City, upon certain terms and conditions, for a twenty (20) year term; authorizing the execution of a Gas Franchise Agreement by the City Manager; authorizing the City Manager to take such further actions and execute such other documents as may be necessary to implement, administer, and enforce the Gas Franchise Agreement; establishing an effective date; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 72.) Council Member Ferris moved the adoption of Ordinance No. 40399 - 111615. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) GAS TRANSMISSION PIPELNE: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, November 16, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, for execution of a Gas Pipeline License Agreement, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, November 2, 2015 and Monday, November 9, 2015. (See publisher's affidavit on file in the City Clerk's Office.) 267 The City Manager submitted a written report recommending City Council award to Roanoke Gas Company a certain Gas Pipeline License Agreement for the right to construct, reconstruct, operate, maintain, and repair a gas transmission pipeline for a ` term of 20 years within a certain right -of -way approximately 14,129 feet in length on City -owned property known as the Carvins Cove Reservoir property in Botetourt County, Virginia, and Roanoke County, Virginia. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #40400- 111615) AN ORDINANCE accepting a bid for the right to construct, reconstruct, operate, maintain, and repair a gas transmission pipeline on certain property of the City and authorizing the execution of a Gas Pipeline License Agreement for a twenty year term; authorizing the City Manager to execute the Gas Pipeline License Agreement; authorizing the City Manager to take such further actions and execute such other documents as may be necessary to implement, administer, and enforce the Gas Pipeline License Agreement; establishing an effective date; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 74.) Council Member Ferris moved the adoption of Ordinance No. 40400 - 111615. The motion was seconded by Council Member Bestpitch. John S. D'Orazio, President and Chief Executive Officer, Roanoke Gas Company, appeared in support of the Gas Pipeline License Agreement. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40400 - 111615 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) 268 ELECTORAL BOARD: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, November 16, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider adopting an ordinance realigning the boundaries of voting precincts and reducing the number of voting precincts within the City of Roanoke, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, November 2, 2015 and Monday, November 9, 2015; and The Roanoke Tribune on Thursday, November 5, 2015. (See publishers' affidavits on file in the City Clerk's Office.) The City Attorney submitted a written report with regard to a proposed Ordinance to realign Voter Precincts to reduce the number of voter precincts to 21 voter precincts and one central absentee voter precinct and to establish polling places for the 21 precincts and maintain the central absentee voter precinct at the Noel C. Taylor Municipal Building. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch moved to take the November 17, 2014 matter that was heard by the Council off the table. The motion was seconded by Council Member Ferris and adopted. Council Member Bestpitch then moved to amend the proposed ordinance that would implement the Task Force Recommendation in its entirety and replace it with the 2015 Proposed Ordinance, which was advertised for public hearing to be held on Monday, November 16, 2015, at 7:00 p.m.: (#40401- 111615) AN ORDINANCE amending and reordaining Article il, Election Districts; Voting Precincts and Places, Chapter 10, Elections, of the Code of the City of Roanoke (1979) as amended, to establish one election district, 21 voter precincts and 21 polling places within the election district, and one central absentee voter precinct; providing for an effective date; and dispensing with the second reading of this ordinance by title. (Ordinance read into the record with typographical errors) The motion was seconded by Council Member Ferris and adopted. 269 The City Attorney called attention to the following typographical errors appearing throughout the proposed ordinance that needed to be corrected: Page 2, 2n° paragraph — "express their opinions 'of (not to) the proposed voter precinct plan." Page 24, Section 10 -29 — Interstate 581 ends at Elm Avenue, so the references to Interstate 581 in the 6x' line should be changed to "the Roy L. Webber Expressway." Page 25, Section 10 -33 — As above, change Interstate 581 to 'the Roy L. Webber Expressway' in the 10' and 11" lines. Pages 26 -27, Section 10 -37 — Can we say, "South along the North - South line of the Norfolk Southern Railway Company to the centerline of Oakland Road, S. W., as extended ?" Pages 28 -29, Section 10 -43 — As above, change Interstate 581 to "the Roy L. Webber Expressway" in the 2ntl line and in the 17'" and 18`" lines of the section at the top of page 29. ' Page 29, Section 10 -45 — Can we say, "North along centerline of Colonial Avenue, S. W., to Oakland Road, S. W., thence, South along the centerline of Oakland Road, S. W., as extended, to the North -South line of the Norfolk Southern Railway Company?" Page 31, Section 10 -51 — Insert "as" before "extended" in the 20th line. Council Member Bestpitch then moved to amend the substituted proposed 2015 ordinance: ( #40401- 111615) AN ORDINANCE amending and reordaining Article II, Election Districts; Voting Precincts and Places, Chapter 10, Elections, of the Code of the City of Roanoke (1979) as amended, to establish one election district, 21 voter precincts and 21 polling places within the election district, and one central absentee voter precinct; providing for an effective date; and dispensing with the second reading of this ordinance by title. (Amended Substituted Ordinance read into record without typographical errors) (For full text of ordinance, see Ordinance Book No. 78, page 76.) 270 Council Member Bestpitch moved the adoption of Ordinance No. 40401 - 111615, as amended, which includes a description of the boundaries, and the following map showing the boundaries of the realigned precincts. (See official copy of Voting Map Precincts on file in the City Clerk's Office.) The motion was seconded by Council Member Ferris. Council Member Bestpitch advised that the main purpose of the proposal was to reduce the disparity and the number of voters in the 32 precincts in the City of Roanoke; and currently one precinct contained 965 voters with the largest precinct being more than three times as large as the other. He pointed out that two sections of the State Code were reviewed when determining an appropriate size of the precincts, and the new proposal contained 21 precincts with approximately 2,400 to 2,600 voters in each, better ensuring equal access to the ballot for all voters and reducing the difficulty of finding enough handicapped accessible polling places as well as meeting all the other requirements for polling places. I C3 CON OF (See official copy of Voting Map Precincts on file in the City Clerk's Office.) The motion was seconded by Council Member Ferris. Council Member Bestpitch advised that the main purpose of the proposal was to reduce the disparity and the number of voters in the 32 precincts in the City of Roanoke; and currently one precinct contained 965 voters with the largest precinct being more than three times as large as the other. He pointed out that two sections of the State Code were reviewed when determining an appropriate size of the precincts, and the new proposal contained 21 precincts with approximately 2,400 to 2,600 voters in each, better ensuring equal access to the ballot for all voters and reducing the difficulty of finding enough handicapped accessible polling places as well as meeting all the other requirements for polling places. 271 Melvin Williams, Secretary, Roanoke Electoral Board provided background information on how the realignment of the precincts came into existence in 2011. He added that the Electoral Board and the City Registrar wholeheartedly support the plan, believing it was good for the City, the voters and allowed the precincts to be equitable. Council Member Bestpitch pointed out that if the new proposal was adopted, citizens could access their new precinct information on the City's website at www.roanokeva cov or by contacting the City Registrar's Office at (540) 853 -2281. He continued noting a concern about minority voters who may think their voting strength was diluted and further noted that the City of Roanoke voted at Large with the exception of the House of Representatives which was split with the County, and that the vast majority of minorities voted in eight precincts and the new proposal offered no reduction in the number of precincts. The Vice -Mayor inquired if there were persons present who wished to speak on the matter; whereupon, the City Attorney advised that available to the public was a precinct map and if the substituted ordinance was adopted, the precinct map would be filed with the City Engineer and in Richmond outlining the new voting precincts for the City of Roanoke, but would not include the polling places. He further explained that the ordinance in fact identified the polling places, but the map was required to only identify the voting precincts because polling locations do not require the same level of detail with changes as the map did. Following comments by the City Attorney, the following individuals appeared before the Council and spoke with regard to the matter: Martin Jeffrey, 421 Fairfax Avenue, expressed concern with regard to the polling places that provide access to voting and asked if any external experts were consulted. He further expressed concern of potential civil rights implications, the elderly, and how accessible would the proposed precincts be. The City Attorney called attention to the map identifying the 21 precincts and asked Kennie Harris, GIS Analyst II, to display each of the 21 polling places individually; whereupon, Mr. Harris depicted the polling places in each precinct noting no changes. Brenda Hale, President, Roanoke Chapter NAACP, thanked Council Member Bestpitch and City staff for their efforts and expressed support of the proposal, noted that education was a key element in the voting constituents, suggested an increase in the pay of poll workers and urged curbside voting for seniors and people with disabilities. There being no additional speakers on the matter, Vice -Mayor Trinkle declared the public hearing closed. 272 Council Member Price inquired if Americans with Disabilities Act (ADA) regulations were taken into consideration when looking at the accessibility of all the polling locations just identified; whereupon, Mr. Williams advised that compliance with the ADA for polling places in every precinct in the City was evaluated by Blue Ridge including the proposed precincts, as well as, the current polling locations. He pointed out that curbside voting was available at each polling location for the disabled and extra poll workers were added for that courtesy. Ms. Price further inquired of the numerical comparison of voters in the current and proposed Villa Heights and Eureka Park precincts; whereupon, Mr. Williams advised that currently Eureka Park had 1,512 voters and Villa Heights had 2,598 voters compared to the new precinct which would have 2,414 voters. Council Member Lea commented that timing was critical; increasing voter participation should always be a priority and stated that he was in agreement with the proposal because it showed equity. The City Attorney advised that under state law a locality cannot propose a change in the boundaries of its voting precincts within 60 days of a general election, State code defining that to be an election in November or in May. He further advised that if the plan were adopted, it would be effective December 31 and with the primary election scheduled for March 31, it allowed adequate time; and under State Code in a Presidential election year with regard to local primary elections where people go to the polling places to vote, that has to be on the day of the Presidential primary, March 1 or if the party wished to have an alternative voting process, such as a firehouse election, it could be held earlier than March 1. The City Registrar advised that notices would be sent to all active and inactive voters in the City of Roanoke and State code only required notice three weeks prior to the presidential primary which begins the second week of January. He added that last year, every Registrar's Office was required to issue notice of photo identification changes and Roanoke issued more photo IDs than any other locality in the state. Council Member Bestpitch concluded stating that he was bothered in 2008 and again in 2012 with citizens expressing that lines were very long to vote and moved so slow that many were unable to stay and vote and that was unacceptable. He addressed concems with eliminating some polling places and recalled the resolution adopted earlier promoting good government and part of that was trying to get more people involved in the political process and making sure that they show up to vote. He personally committed that in the months of December, January, and February, prior to the presidential primary on March 1, he would visit as many neighborhood associations and churches as possible to address concems. I 273 Council Member Lea inquired as to who paid for the elections held in November; whereupon, the City Registrar advised that the City of Roanoke paid for those elections as well. There being no additional questions /comments by the Council, Ordinance No. 40401- 111615, as amended was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Price, Lea, Rosen, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice -Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Casey Steward, 378 Elm Avenue, S. W., Apt. 6, appeared before the Council with regard to the Roanoke City Police Department's recent decision to transfer Officer Ronald Robinson out of his position as the Resource Officer at Patrick Henry High School. (See copy of comments and petition on file in the City Clerk's Office.) Michael Cooper appeared before the Council in connection the Youth Athletic Council's guidelines prohibiting volunteers from serving with criminal records that extend over 20 — 25 years; whereby volunteers were still be punished for minor convictions that had occurred almost 22 years ago. The City Manager alleged that City staff was reviewing the Youth Athletic Council guidelines and a report of their findings will be forwarded to the Council. There being no further business, Vice -Mayor Trinkle declared the Council meeting adjourned at 8:46 p.m. APPROVED ATTEST: y Id Stephanie M. Moon Reynol s, MMC Da d B. Trinkle City Clerk Vice -Mayor 274 ROANOKE CITY COUNCIL- REGULAR SESSION December 7, 2015 9:00 a.m. The Council of the City of Roanoke met in joint session with the Roanoke City School Board and State Area Legislators on Monday, December 7, 2015, at 9:00 a.m. in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article ll, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 39982 - 070714 adopted by the Council on Monday, July 7, 2014, with Mayor David A. Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, William D. Bestpitch, and Mayor David A. Bowers -6. ABSENT: Vice -Mayor David B. Trinkle -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene In a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of Mayor Bowers as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers-6. NAYS: None -0. (Vice-Mayor Trinkle was absent.) 275 CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the mid -year performances of the Council - Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the request as above described. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) ITEMS FOR DISCUSSION AT THE JOINT MEETING OF COUNCIL AND THE ROANOKE REGIONAL AIRPORT COMMISSION ON JANUARY 4, 2016, AT 9:00 A.M., IN THE COUNCIL CHAMBER, Mayor Bowers asked that agenda items be shared with City Clerk or City Manager by Wednesday, December 23, 2015. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. BRIEFINGS: Snow Operations Plan Mark Jamison, Manager of Transportation, gave a snow removal update regarding available resources and the snow removal process, highlighting enhancements and improvements: 276 Equipment Approximately 75 -85 pieces of equipment • Dumps with plows/ spreaders • 4 -wheel drive pickups w/ plows • Loader • Brine distributors • Grader • 4 -wheel ATV's (plows) • Solid Waste vehcles ' a- wdh Milli ! w J Additional Resources >4" snow = Solid Waste shuts collection down and pushes snow • Organized teams on spetlflc arterials • Allows other operators time to work neighborhoods Emergency contracts • Dozers • Grader Chemicals Rock salt Saft Bnn Purchased from MOT contract Ice Melt . - 6,0W tons in bam (fuM) 6rir� Chemicals Roes salt salt Ilona . a from mor . •.�; gp b in bikm Fae Melt 0111111) " W—: - �a Satt Barn Brine Distributor Brine ranks Initial Actions Dictated by type of storm Pretreat ma }or streets and trouble spots . Only if storm starts as snow Prepare equipment Determine staffing needs . Full or partial shift? Initial Actions Dictated by type of storm Pretreat major streets and trouble spots . Only d storm starts as snow Prepare equipment Determine staffing needs . Pull or partial shift) Priorities for clearing (Major streets— 95% cleared within 24 hours after snowfall ends Valley Metro routes — 95% within 24 hours Neighborhood streets — 90% within 24 hours after arterials are cleared Any pplawing of neighborhood streets during and immedlately after snowfall is a luxu%r 281 Enhancements Hook Lift vehicles • One in Solid Waste • One in Transportation Vehicle replacements . Fleet currently looking at used market New Spreaders • Eight new large Stainless steel Enhancements in -house call center 853 -2000, option #8 » Operators available during daytime hours . Discontinued use of 2-1 -t Route Smart Routing Software • In- vehide driver guidance M. Seeking contractor to haul from downtown • Timely removal is goal Enhancements Blower for Ventrac Mower • Sidewalks on bridges • Removing snow from downtown ^a. Community/ Citizen Responsibilities Stay at home, if possible Don't park on the street Park on only one side of street if no driveway Don't ppark directly opposite another car Don't dear entire driveway until street is clear Community/ Citizen Responsibilities Stay well back f orn Mows DonT pass a Mow Clear sidewalks • shovel away fr the meet w . Shovel sno to ate right site of the e.tveway looking at the street J' Discussion µ^j1 =' . 4. r�aic�ser' WR Council Member Price inquired regarding the 211 Number not being utilized. Mr. Jamison confirmed saying it was the same phone number citizens call for a various services during emergency events. He informed the Council there would be an Option #8 on the 853 -2000 (which will be moved to the top of the list) for snow removal questions and concerns. Mayor Bowers offered a suggestion for the local television stations to display a pie chart diagram, which would rate the severity of any upcoming weather events, i.e. The rating would be on a scale of one to six; and six being the most severe weather. He also was concerned about ice and freezing raining and asked Mr. Jamison to comment on the difficulty. Mr. Jamison was unaware of the pie chart diagram and pledged to investigate the matter. He agreed that it would be a benefit for the citizens to have an idea of what to expect and what the City's response may be. Regarding the issue of ice, Mr. Jamison responded that ice is always problem; and as the forecast is followed, the department determines when and /or how the precipitation will start, which dictates the City's preparation in advance. Council Member Bestpitch asked if the storm starts as rain, would pre- treating the streets help or would pre - treatment wash away or, if the precipitation starts as C freezing rain, would the streets be retreated. Wherein, Mr. Jamison replies if the temperature was cold enough, especially if the pavement is dry and frozen precipitation starts, the salt is effective. If the weather is rain and turn colder, the salt will be washed off the streets. If the department knows the forecast is snow, they will retreat. Should the weather be borderline, the department will make a decision whether to spread salt brine. Council Member Bestpitch stated it was important to emphasize that the task of the City was to clear the streets and to issue fliers to notify citizens regarding the process. He reiterated that it was the homeowners and residents responsibility to clear snow from mailboxes, sidewalks and driveways. He wanted citizens to be prepared when dealing with these situations. He agreed with Council Member Lea's comment that senior citizens may need assistance and suggested the City's Neighborhood Services Department inform the neighborhood associations. Mayor Bowers thanked Mr. Jamison for the update and urged all to be responsible and efficient in the winter season. He commended City staff for rallying together to attack each snow event. I KO Single Stream Recycling Update Skip Decker, Manager, Solid Waste Management, gave the following update on the Single Stream Recycling Program: Single Stream Recycling A' �.•�vda0les nd•.inglC Nt.. d I4per N•x,pdOP . a1, i N Single Stream Recycling Projected Tonnage Communities that convert from dual stream to single stream typicaliv double the amount of recycl,ng collected Current Projected Goal 250 tons 500 tons 700 tons 287 Single Stream Recycling How are we doing so far? • October 2015: 503 tons • November 2015: 410 tons • Participation is increasing • Compliance has been excellent (low contamination) Single Stream Recycling Changes to Service — Brush Collection Brush Collection previously 4'x4'x4' maximum every other week Large piles collected using a Knuckleboom truck person) Small piles loaded by hand into a packer truck ( 3 person crew) .o Single Stream Recycling Changes to Service -Brush Collection Brush piles no smaller than 4' x4' x4' and no larger than 6' x 6' x 6' and limited to one bundle per week • All piles collected using a Knuckleboom truck • Knuckleboom use for small piles not practical • Single Stream creates capacity in trash container tiiiiii Single Stream Recycling Changes to Service — Bulk Collection • Bulk collection previously limited to 6 items every other week • But< now collected weekly and limited to 3 items per week • Single stream creates capacity in trash container • Ragged trash no longer allowed as bulk item can be placed in trash container (See copy of presentation on file in the City Clerk's Office.) Council Member Price inquired how the communication would be sent to citizens informing them when old recycle bins will be picked up. Mr. Decker replied information will be disseminated through use of MYRoanoke App, RVTV, and all social media 1 avenues; and he would ask Melinda Mayo and her staff also for guidance. J In connection with collection of brush pick up, Council Member Bestpitch ,4 questioned the collection changes for brush pick up, and if it turned into mulch. Mr. Decker confirmed brush is delivered to the Roanoke Valley Resource Authority, wherein citizens can pick up mulch for free. Mr. Decker further explaining the bulk collection process and the pick -up of large items by knuckle boom trucks and the reason certain piles are not picked up due to size. Following additional comments by Mr. Decker, Mayor Bowers thanked him for his presentation expressed his sentiments during the holiday season. Downtown Roanoke Parking Meter Pilot Debbie Moses, Downtown Parking Director, presented the following summary regarding the Downtown Roanoke Parking Meter Pilot: Background • Parking is charged with maximizing City parking resources to support growth, use, and expansion of downtown • Toolbox Includes: Capital improvement implementation Optknizing existing space utilization Pricing strategies Improving puking regulations Adopting advanced technologies 4 290 Background Parking is charged with maximizing City parking resources to support growth, use, and expansion of downtown Toolbox includes: Capital improvement implementation Optimizing existing space utilization Pricing strategies Improving parking regulations Adopting advanced technologies PQRKEC)n M. Yr "'1 Meter Pilot Phase I Implementation Team recommended off street 90 day pilot - no cost to the city. =; s s. PARK Meter Pilot -Phase I Meter. •plate honor ho., o Gamsoom Wfa`e Lot Nphef l ducalpn (ema lot and Mafbt lut. No a ,m pY ( ountil requued. pottY4 puhlk rates remain in plate. new payment nptton. imnrdo<ed. GwI. of the p0m: 4n14y yeu."rt rer,a o•, .o,t 4, .Y 0 v rrp f -c .aor, end rdmt,', P•.ru•rrd payTent np Wnr (inrbd K PaY ny phprrel Idemdy palrre,'1 merry P'e4�.n, ra artl lrfda�• Ix.pyrt ,wprna iM nN.N Wt yn apt:N, eu fYM p.,wa •pr m.., ute ane mpm I !,.hate result, led Mourn to(ouncil Marth )0{h M 291 292 Meter- Pilot -Phase 11 Seek Council direction on establishing similar on- street meter pilot pr101 Team to develop pilot criteria, locations, rotes, and public feedback mecharosm Vilol learn to 10cIde downtown businesses. DRI, Re910nal Cemmosjon, Gtv Mob,iny Work team March, 2016 return to Council for approvals to conduct an on street meter pilot I --nth meter pilot m lure 2016 90 day pilot followed by evaluation and return to Council in fall of 2016 (See copy of presentation on file in the City Clerk's Office.) Council Member Ferris stated that he had been approached by a couple of vocal restaurateurs who asked about the City's plan for parking and felt that downtown members had not been included in the discussions. Ms. Moses confirmed that she would assemble information for concerned business owners; and agreed it was important to receive input from the downtown businesses regarding the pilot program. The City Manager agreed that it was an important point and that it wasn't about raising money, but about economic development and that the money collected from meters will be returned to the Parking Enterprise Fund to be used for parking opportunities. Council Member Bestpitch raised a point about off - street surface lots, whereby the City is charging the same amount, however, offering parkers other options in terms of payment. Ms. Moses injected the only difference is the machine is pilot. Council Member Bestpitch retorted that all of the machines would allow the use of cash, credit card, or pay by phone option. Ms. Moses replied that different types of meters in the lots so patrons can advise which type they like best. Council Member Ferris pointed out the convenience of the pay by phone method and the trend in technology to have immediate access by phone. 293 Mayor Bowers concluded the briefing by recognizing Tina Workman, President of U Downtown Roanoke, Inc., and announced the tree lighting ceremony, Christmas Parade, Pet Parade and other festivities downtown during the month of December. At 10:14 a.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 450. At 11:01 a.m., the Council meeting was reconvened for a joint meeting with the Roanoke City School Board and State Area Legislators in the City Council Chamber, Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Vice -Mayor Trinkle; Roanoke School Board Chairman Suzanne Moore presiding, and all members of the School Board in attendance, with the exception of Laura Rottenborn; and State Area Legislators Senator John S. Edwards, Delegates Samuel Rasoul and Christopher Head. OTHERS IN ATTENDANCE: Roanoke City School Superintendent Dr. Rita Bishop; Senior City Attorney and Counsel of the Roanoke City School Board Timothy Spencer; and Roanoke City School Board Clerk Cindy Poulton. LEGISLATION - SCHOOLS: School Chairman Moore expressed appreciation for being included in the Legislative meeting to discuss the importance of state funding for schools. She believes that the Schools issues fold into the City's issues and both are relevant. As Chairman of the Legislative Committee, Council Member Court Rosen shared the City Schools and City Council have made an effort not to focus on requesting money from the State, but rather on what makes the Government operate more efficiently and how to save money. He praised the representatives for their efforts to work locally and regionally and indicated it was a powerful and non - partisan attribute. Rob Catron, Roanoke City's Legislative Liaison, gave a brief overview regarding the 2016 Legislative Program, highlighting budget, local aid, local revenues; transportation; domestic violence; law enforcement; and administrative matters. Mr. Catron reiterated the importance of the budget and legislation that is introduced as unfunded mandates on the local government. He stated that he would urge the General Assembly to oppose any new mandates on localities. See copy of the 2016 Legislative Program on file in the City Clerk's Office.) Mr. Catron continued to express the importance of HB599 funding program, noting local law enforcement agencies confront significant increases in expenses as communities demand improvement in law enforcement practices. 294 He discussed tax reform and mentioned the City is very interested in this matter as it reflects the 215 Century economy in Virginia, noting that meaningful tax reform can only be achieved through a comprehensive effort, beginning with a study of the current tax preferences provided, which cost the State billions in revenue annually. He further remarked that transportation infrastructure is essential to economic development, community strength, and quality of life; further thanking the General Assembly for supporting HB 2313 in 2013. Mr. Catron maintained there are a number of transportation projects underway in the City that would not have happened if not for the Bill being passed. He also informed the Council to continue to move forward on 1 -73 project, noting environmental concerns inhibiting construction. Mr. Catron encouraged the General Assembly to maintain support for the passenger rail service to Roanoke. In addition, he encouraged the General Assembly to develop legislation to allow local law enforcement to utilize license plate readers establishing when and how long the data can be used. During a recent law enforcement event, the license plate reader was used to assist in finding the car and driver. He expressed concern about privacy rights, but stressed concern that there is a need for the public and law enforcement to be safe and this technology ultimately saves lives. Heather Ferguson, Assistant City Attorney, appointed to represent the Department of Social Services, talked about her work with Mr. Catron and expressed hopes that the City would support legislation which would expand the services provided to children and foster care. She discussed issues regarding independent living services and foster care services noting the foster care services include a broad range of services to meet the unique needs of children in foster care. Due to legislation not passing, Ms. Ferguson emphasized children in foster care between the ages of 18 - 21 were forced out of the system and only entitled to receive limited independent living services. She explained currently there were 198 children in foster care and approximately 50 of those children were impacted by the failure of legislation not passing; and due to the hard work of social workers, only 20% were impacted. Ms. Ferguson acknowledged support to extend foster care and adoption services to age 21 and provide financial and education support during their transition into adulthood. Delegate Head recommended a case by case review of the foster care program rather than just blanket coverage of the entire foster care community. Ms. Ferguson replied she was not aware of any legislation that has been proposed that would provide on a case by case basis; and believes most localities are advocating that the Bill be passed as a whole for those young adults between ages 18 and 21. 295 Ms. Ferguson noted there have been young adults that were in foster care that chose to leave once they turned 18 years of age; and concluded that there were some positive stories about this age cohort and stressed that this group most have continued support: a foster parent, a social worker to help them through these stages because most 18 year olds are not mature enough to have the long range planning to think about their future; how it would look and or how to activate a plan. Council Member Rosen suggested that the City Attorney and Ms. Ferguson meet with Mr. Catron to continue discussion with regard to the abovementioned Bill. Mayor Bowers asked if the Federal Fostering Connection Program had passed; Ms. Ferguson replied yes ", adding it passed several years ago, however, the budgeting of the plan did not pass in Virginia. Ms. Ferguson explained from the research and information that she had received, passing this legislation would cost the Commonwealth approximately $3 - 4 Million, entitling the Commonwealth roughly $10 Million in Federal funding and saving localities about $3 Million. She indicated while there were some costs, the end result was a net increase and more importantly, it would help the children in our communities that were going to be citizens for the years to come. Mr. Catron continued his discussion regarding collaboration of public recreation and private industry observing a critical component in a strong, diverse 21st Century C economy is public recreational facilities such as greenways; and suggested taking land that is adjacent to an industrial park and placing a greenway or walking trail. He continued with discussion regarding advertising city procurements, advising it would be in the best interest of the community and procurement community if the law was changed to require City procurement to be advertised in the local newspaper. He suggested an alternative would be to change the procurement notification code section to allow localities to post public notices of Requests for Proposals on the Department of General Services central website known as "e -VA at www.eva.vircinia.gov. By publishing the procurement on a -VA and on the localities website would negate any requirement to publish procurements in the local newspaper of said locality. Delegate Head asked for clarification regarding whether this was the same approach from the last three or four years relating to the a -VA Bill. Mr. Catron replied this particular budget program does not include the one relating to notices; this a -VA Bill has passed the House, but was defeated in the Senate. He stated the bill that the City supported is also a local option, which is not requiring local government to advertise this way. This legislation would allow advertising to be done on a -VA and not in the local newspaper. 296 Mr. Catron called attention to judicial appointments, affirming request for consideration in reauthorizing the funding for the General District Court position. He encouraged the General Assembly fund this judicial position and fill the position with deliberate speed. Council Member Ferris shared one of the problems specific to Roanoke City was the inability to get enough time before the General District Court judges, specifically to get code violations handled officially. He noted that complaints and violations languish before the court a much longer time period. The citizens are inconvenienced as a result of the longer dockets and citizens having longer set court dates further out in the future; having to wait in the courtroom longer for their cases to get called because there are not enough judges. He recommended the General Assembly to consider reauthorizing the funding for the General District Court judge position. Delegate Rasoul remarked based on the case load study; he suspected additional funding forjudges would be approved. In connection with plastic bags, Mr. Catron advised that there was legislation last year to ban plastic bags, that the Bill passed through the House Agriculture Committee, and went to the Floor by one vote and has potential to get through the Senate. Mr. Catron shared information regarding minimum wage, smoking in public parks, and parks and recreation. Regarding miscellaneous code changes, Mr. Callaghan pointed out three specific changes and clarification in requesting amendment to the current State Code: (1) to provide that nuisance liens have the same priority and duration as unpaid local real estate tax liens; (2) to require affiants to submit affidavits to establish damages to reside with the Commonwealth of Virginia; and, (3) to allow localities the option of mailing a notice of violation by regular mail rather than certified or registered mail. Following the Legislative Program presentation, School Trustee Annette Lewis, Chairperson for the Roanoke City School Legislative Program, discussed important issues such as School start date and funding for education in hopes for continued support from the General Assembly. In conclusion, Delegate Head acknowledged the forum gave the Committee an opportunity to interact before the deadline and noting there were obvious issues of concern and Senator Edwards seconded Delegate Head's comments and stated it would be helpful to have advance time for discussion during the 2016 Session of the General Assembly regarding the matters brought forth, adding the Governor desires to make education a priority. He noted his dismay that there was nothing before the General Assembly pertaining to SOL's, noting serious reform needed on SOL's, and his willingness to work on the issue. I 297 The Superintendent of Roanoke City Public Schools shared the need for improvement in SOL scores, and for the Schools to do everything possible to support the well -being of children and their success. She stated the elimination of Fifth Grade Writing caused a problem and that the test was a predictor of what needed to be done in the Eighth Grade and Eleventh Grade. She observed students need to be able to write, speak, and read effectively; while emphasizing significant progress has been made in Mathematics. Delegate Rasoul commended the School Board and City Council for their cooperative work and leadership on the RCPSPlus Program; adding the summer learning programs bridged a learning gap that happens over the summer months. He commented on the 599 Funding and the K through 12 funding which is another line item that needed attention and stressed the need for continued work; especially when hearing about cuts in local funding and proposed that the funding cuts are aimed at Law Enforcement and Schools. He remarked when cutting one service, it will affect the other. In connection with Law Enforcement matters, Delegate Rasoul believed all were in favor of new technologies; mentioning that the Committee stay in contact with the Police Chief regarding access to new police technology while maintaining a balance in the budget as well as other necessary services. r He expressed concern about the closing of Catawba Hospital and believed a bw fiscal case can be made for closing the facility; though the facility has been abused for some time and it would cost a significant amount of money to renovate. He was concerned about the lack of mental health options for Southwest Virginia, if the Hospital closes. He further discussed liability issues regarding Greenway protection and felt it was important to limit the liability for the City. Lastly, he mentioned a $450,000 capital request to revitalize the Explore Park area and to help Roanoke County with capital upgrades to the Park in order to bring in large scale developers to our area. Council Member Rosen asked Mr. Catron about the grant status for Sabrina's Place funding. Mr. Catron replied that previously Sabrina's Place was unable to participate in the grant process and was told that they were unable to submit a grant because the State did not want to support the kind of services that they provided. However, after reconsideration by the Delegates regarding the agency's the inclusion of visitation services, Sabrina's Place was awarded $15,000. Council Member Lea thanked the Committee for supporting Sabrina's Place and was pleased the General Assembly awarded the $15,000 Grant; he also noted supervised parental visits was an important concern in domestic violence issues. Mr. Lea also shared concern about the minimum wage rate and the effect on the working poor. He asked Mr. Catron to bring this vital concern forward at the General Assembly session. V Me; Council Member Price brought attention the citizen's inability to participate as j coaches in little league sports and stated the Mr. Callaghan hand assembled a detailed J report on the background and screening process. However, when applicants advance through the screening process and they are given a list of preventions. There are a number of items on that list that would disqualify candidates to become coaches for life; specifically, those who had committed minor crimes and who had completed their sentence for those crimes; they are not permitted to become coaches. Ms. Price asked that the General Assembly review the prevention list for possible amendments; specifically, possession with intent to distribute marijuana noting it was separate from whether or not the person was charged with having possession. She thought those applicants could be give consideration. Council Member Ferris agreed with Delegate Rasoul regarding the Greenway matter emphasizing it was pro- business and pro- economic development, and would also protect businesses from being impacted by the actions of the City and it does not seem appropriate to potentially expose their business to a liability. Council Member Bestpitch asked the General Assembly to strongly examine the "Dillon Rule" in Virginia; whether the decision - making power is rendered by the people in Richmond or the citizens at the local level. He also asked Mr. Catron to let the Council know how to help the legislators on any matter or request from the City and not to hesitate to ask for that assistance. School Board Trustee Hopkins distributed information in support of funding request from the Roanoke City School Board. (See copy of document on file in the City Clerk's Office.) School Board Chair Moore called attention to the School's agenda regarding the Schools open calendars; one calendar before Labor Day and one calendar after. She expressed her appreciation for the City's support and assistance in the all the requests bought forward. Mayor Bowers concluded the remarks by announcing that the Legislative Program had been formally adopted by the Council at its regular meeting on Monday, Novemberl6, 2015. At 12:08 p.m., the School Board meeting was adjourned. At 12:08 p.m., the Council Meeting was recessed for continuation of the Closed Meeting in the Council's Conference, Room 450, and thereafter to be reconvened at 2:00 p.m., in the Council Chamber. 299 At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, William D. Bestpitch, and Mayor David A. Bower -6. ABSENT: Vice -Mayor Trinkle -1. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Patricia Johnson, Pastor, Galilee Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENTS - VETERANS: Mayor Bowers recognized the '^ United Black Veterans Society of Virginia (UBVS of VA) for their meritorious and honorable military service. He presented Certificates of Appreciation to each veteran and the Council as a whole expressed its appreciation for their service to the United States of America. . HEARING OF CITIZENS UPON PUBLIC MATTERS: Mayor Bowers advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Martin Jeffrey, 241 Fairfax Avenue, N. W., appeared before the Council and spoke on the appropriateness of the Confederate Flags at public events and asked the Council to consider its implications. Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before Council expressing her support of AMTRAK to Southwest Virginia and asked Council to support bike roll -on /roll -off service on the trains. She also addressed the Council regarding the City's late notification process to adjoining property owners by City Departments and requested a review of the process. 300 Brenda Hale, NAACP President, appeared before the Council and expressed concern about the display of the Confederate Flag, noting that the Rainbow Flag was not displayed during the City's Christmas Parade; however, the Confederate Flag was to be allowed. In response to Ms. Hale comments, the City Manager announced that per Downtown Roanoke, Inc., the Rainbow Flag could be displayed in the Parade. Joan Wages, 1001 Chesterfield Street, S. W., appeared before the Council to address the inclusion of the Confederate Flag in the City's Christmas Parade, adding she believes the Flag should not be allowed at any City sponsored events. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to one request for public hearing from the City Manager; and Item C -3 the Calendar of Events for Budget Development Activities for Fiscal Year 2016- 2017. MINUTES: Minutes of the regular meetings of the Council held on Monday, March 16, 2015; Monday, August 3, 2015; Thursday, October 8, 2015, recessed until Wednesday, October 14, 2015; and Monday, October 19, 2015, were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers-6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) 301 TAXES: A communication from the City Manager requesting that Council schedule a public hearing for Monday, Monday, December 21, 2015, at 7:00 p.m., or as soon thereafter as a matter may be heard, to consider a request of Roanoke Community Garden Association, Inc., for tax exemption of real property located at 1718 Salem Avenue, S. W., designated as Official Tax Map No. 1211605, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) BUDGET DEVELOPMENT: A communication from the City Manager recommending adoption of the Calendar of Events for Budget Development Activities for Fiscal Year 2016 — 2017, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the recommendation of the City Manager as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) 302 YOUTH SERVICES CITIZEN BOARD: A communication from the City Clerk advising of the resignations of Crystal Hall and Lorena Wilson as members of the Youth Services Citizen Board, effective September 28, 2015, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the resignations be accepted and the communication be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote. AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) WESTERN VIRGINIA WATER AUTHORITY: A communication from the City Clerk advising that the Western Virginia Water Authority approved a resolution at its November 19, 2015 meeting commending Linda Isom for dedicated service of 47 years combined with the Water Authority (10 years) and City of Roanoke (37 years), was ., before the Council. (See resolution on file in the City Clerk's Office.) Council Member Ferris moved that the resolution be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers-6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) CITY ATTORNEY: A communication from the City Attorney with regard to the athletic background and screening process, was before the Council. (See communication on file in the City Clerk's Office.) 303 Council Member Ferris moved that the communication be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) FAIR HOUSING BOARD: Annual Report of the Fair Housing Board for calendar year 2015, was before the body. (See Annual report on file in the City Clerk's Office.) Council Member Ferris moved that the report be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. 4-- NAYS: None -0. (Vice -Mayor Trinkle was absent.) ECONOMIC DEVELOPMENT AUTHORITY —YOUTH SERVICES CITIZEN BOARD -HUMAN SERVICES ADVISORY BOARD - ROANOKE VALLEY CONVENTION AND VISITORS BUREAU: Reports of qualification of the following individuals were before the Council: Linda D. Frith as a Director of the Economic Development Authority for a term of office commencing October 21, 2015 and ending October 20, 2019; Joyce Watkins as a member (Public) of the Youth Services Citizen Board to fill the unexpired term of office of Dawn Board ending June 30, 2016; Thomas Powers and Marion Vaughn- Howard as members of the Human Services Advisory Board to fill the unexpired terms of office of Victoria Cox and LaJuan Thomas ending November 30, 2018 and November 30, 2016, respectively; and go Douglas Robison as a City representative of the Roanoke Valley Convention and Visitors Bureau, Board of Directors for a one -year term of office ending June 30, 2016. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. a REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION HUMAN SERVICES- BUDGET - GRANTS: The City Manager submitted a written communication recommending acceptance of funds from the Commonwealth of Virginia for Medicaid system conversion overtime costs incurred by the Department of Human Services. (For full text, see communication on file in the City Clerk's Office.) 305 Council Member Bestpitch offered the following resolution: ( #40402- 120715) A RESOLUTION authorizing the acceptance of funding to the City of Roanoke from the Virginia Department of Social Services (VDSS) to be used by the City of Roanoke Department of Social Services (DSS) for staff overtime costs in connection with the conversion of certain Medicaid programs to the Virginia Case Management System (VaCMS) and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. (For full text of resolution, see Resolution Book No. 78, page 108.) Council Member Bestpitch moved the adoption of Resolution No. 40402 - 120715. The motion was seconded by Council Member Rosen and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) Council Member Bestpitch offered the following budget ordinance: ( #40403 - 120715) AN ORDINANCE to appropriate funding from the Virginia Department of Social Services for overtime wages and associated FICA costs to get adult Medicaid cases converted to the VaCMS system, amending and reordaining certain sections of the 2015 - 2016 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 109.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40403- 120715. The motion was seconded by Council Member Rosen and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. NAYS: None -0. " (Vice -Mayor Trinkle was absent.) I 306 STATE HIGHWAYS - TRAFFIC- SCHOOLS - BUDGET: The City Manager O submitted a written communication recommending acceptance of additional funds from the Virginia Department of Transportation (VDOT) in connection with the Garden City Boulevard Safe Routes to School Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40404 - 120715) A RESOLUTION authorizing the City Manager to execute a Revised Appendix A document in connection with a Virginia Department of Transportation (VDOT) Safe Routes to School (SRTS) Grant in order to accept additional funding to the City of Roanoke; and authorizing the City Manager to take such further actions and execute such further documents as may be necessary to accomplish this additional funding and to implement, administer, and use such VDOT Grant funds, upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 78, page 110.) Council Member Rosen moved the adoption of Resolution No. 40404 - 120715. The motion was seconded by Council Member Price. Following complimentary remarks to City Administration, Resolution No. 40404- 120915 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) Council Member Rosen offered the following budget ordinance: (#40405- 120715) AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Safe Routes to School Program Funds to the Safe Routes to School Garden City project, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 111.) 307 Council Member Rosen moved the adoption of Budget Ordinance No. 40405 - �, 120715. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) GREENWAYS: The City Manager submitted a written communication recommending acquisition of real property rights in connection with construction of the final segment of the Garden City Boulevard Greenway Trail Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40406- 120715) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Garden City Boulevard Greenway Trail Project ( "Project "); authorizing City staff to acquire such property rights by negotiation �- for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 111.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40406- 120715. The motion was seconded by Council Member Rosen and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) CITY EMPLOYEES: The City Manager submitted a written communication recommending approval of additional holiday leave for all City employees in recognition of outstanding service throughout the year. I (For full text, see communication on file in the City Clerk's Office.) 1: Council Member Price offered the following resolution: ( #40407- 120715) A RESOLUTION closing certain City offices Thursday, December 24, 2015, and providing for additional holiday leave for all City employees. (For full text of resolution, see Resolution Book No. 78, page 112.) Council Member Price moved the adoption of Resolution No.40407- 120715. The motion was seconded by Council Member Lea. After Mayor Bowers noted his appreciation to the City employees for their services to the City, Resolution No. 40407 - 120715 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) COMMENTS OF CITY MANAGER: The City Manager shared the following comments: Reopening of Municipal North Entrance • At Noon on Friday, December 11, the City will hold a "chain- cutting" ceremony on the steps of the Municipal Building facing Campbell Avenue. This will be a grand reopening of the entrance to the old Municipal Building. • The event will also recognize the 100"' Anniversary of the Municipal Building, which was officially dedicated on July 4, 1915. • There will be light refreshments, and the public is invited to attend and be part of this monumental celebration. • We will also invite the public to walk through the newly renovated parts of the Municipal Building and see the beautiful improvements to the old lobby and other offices. "RDA Elmwood on Ice" Skating Rink • We are very excited about the success of the new skating rink in Elmwood Park. • Since its opening on November 23, more than 3,000 people have come to skate. 4 309 Downtown business owners reported anecdotally that the weekend of November 27 - 28 was one of their best ever, with lots of folks coming downtown to skate, have lunch or dinner at a restaurant, and /or shop at downtown stores. City Turns Star on Mill Mountain Dark • To honor the memory of Roy C. Kinsey, Jr., one of the creators of the Star on Mill Mountain, the City of Roanoke darkened the Star on Saturday, December 5, 2015. • The family of Mr. Kinsey gathered at the star at 8:00 p.m., when a wreath was laid beneath the Star and the lights on the Star were turned off for the evening. • We will be working with the Kinsey family to find a time for them to attend a City Council meeting in the near future, where Council can present them with a resolution honoring Mr. Kinsey. Dickens of a Christmas • Last Friday was the kickoff to Dickens of a Christmas with the City • Next Friday the Christmas Parade will begin at 6:30 p.m., and the third Friday in December is the Pet Costume Contest. • Hours are 6:00 p.m. to 10:00 p.m. • This is a free, family - friendly celebration of the holidays • We encourage everyone to come downtown and enjoy DRI's annual signature event CITY ATTORNEY: ARCHITECTURAL REVIEW BOARD: The City Attorney submitted a written report with regard to the consideration of a motion to amend the appeal of Ricky Mitchell of City Council's decision to affirm the Architectural Review Board's denial of his request to allow the installation of replacement windows, on remand from the Circuit Court for the City of Roanoke. (For full text, see report on file in the City Clerk's Office.) 310 Inasmuch as Ricky Mitchell was a dear friend of him and his wife, Mayor Bowers 0 announced he would abstain from any discussion and action taken by the Council regarding the appeal by Mr. Mitchell regarding the abovementioned matter, and read the following statement into the record: "STATEMENT OFCONFLICT OF INTEREST I David A. Bowers, state that I have a personal interest in agenda Item 7.b.2 set for the regular session of City Council for Monday, December 7, 2015, at 2:00 p.m., or as soon thereafter as the matter may be reached, regarding the remand of the appeal of Ricky Mitchell of the Council's decision to affirm the decision of the Architectural Review Board to deny the request of Mr. Mitchell to install replacement windows in his home because I have a personal friendship with Mr. Mitchell. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I announced in open session of Council during the session on December 7, 2015 that I would refrain from participating in the matter and I did not participate. I also stated that I would file this statement with the City Clerk. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 7" day of December, 2015. S /David A. Bowers David A. Bowers Mayor' Based on the City Attorney's recommendation, Council Member Rosen suggested that the matter be remanded to the City of Roanoke Architectural Review Board for reconsideration. Council Member Price moved that the matter be remanded to the Architectural Review Board for the City of Roanoke for further consideration and proceedings. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, and Bestpitch -5. NAYS: None -0. (Vice -Mayor Trinkle was absent.)(Mayor Bowers abstained from voting.) 1 f J 311 DIRECTOR OF FINANCE: FINANCIAL REPORTS: In the absence of the Director of Finance, Amelia C. Merchant, submitted the Financial Reports for the first four months ended October 31, 2015 for the City of Roanoke and Roanoke City Public Schools for the first three months ended September 30, 2015. Ms. Merchant highlighted the following: FY16 General Fund Overview Through October. FY16 recognized revenues were 26 7% of adopted revenue estimate. This was an maeses of 1.1% oornpared to the same period in FY15. Total general property and local taxes were up 2 6 %, or $1.4 minion cpnpared to last year. Current real estate tax increased 2.6 %. Lodging and meals taxes posted strong growth, Indicating a continuing recovery of the local economy. YTD expenditures were 35.8% of FY16 adopted expenditures, slightly lower than the same period last year. Expenditures are aligned with adopted budget expectations Sales Tax Growth 'r FY16 Revenue Estimate $20.5 M Sales tax reiterate increased 3.4% over sane period in FY15, and s 4.2% higher than YTO budget. 312 9A u 3.0 1.5 9A Meals Tax Af FY16 Revenue Estimate $15A76 M 70erNsEndid9diD .vrorrm atra u,, •ya, i FY1D revenue 42.8 %higher than YM budget. The tax rate mtteaxd hum 5.0% to 53%, eRective July 1, 2015. Adjuspg for th r, revenues gree 4.9% merthe prior year. Lodging Tax Exceeding Budget and Prior Year FY16 Revenue Estimate $4.267 M ZA IA 3 to a DA DA IMOMhsEMSd 1WJ1 Lodging tax revenue increased 9.D% over FY15, and is 9,8% higher than budget. 5 .r•1 313 Personnel (Salary/Benefit) Lapse sa.o ao.o i 0.0 — Tegrt AeOwl eaemr.eu.eim� YTD expenditures are 0.5% or $171 k ahead of target_ -� Children's Services Act (CSA) It 0,0 4- e1bMM 9Y01Mt YTD expenses are 22.4% or $502k below target of $2.21vl. 314 Residential Juvenile Detention t �d e Target Ado 4A BEM 1031 YTD expenses are 22.2% or $66k above target of $207.5k. Solid Waste Tipping Fees I �a eda we �e e Teigat Adael aM -ft&&d IQfM YTD costs are 3.6% or $26k below target of $738K. m Motor Fuel Expenses it YTD expenses are 9.3% or $29K above a non - seasonally adjusted target of $31 OK. io 315 City Performance Stable Through October • Total revenues through October were 1.1% higher than the prior year. Current real estate tax and several local taxes demonstrated solid growth. YTD expenditures are aligned with adopted budget expectations. In October, the national unemployment rate dropped to 5a%, a seven-year lay. US wage growth started to accelerate and the labor market continued to improve. The increase in US consumer prices, the rise in manufacturing output and robust hiring in October suggested a well performing economy, which may bolster an interest rate hike in the December Federal Reserve meeting. W (See copies of the Financial Report and presentation on file in the City Clerk's Office.) Following comments by Council Members Rosen and the City Manager, the Mayor stated that the Financial Report and presentation would be received and filed. p' Target Actual aaawaewa,aat YTD expenses are 9.3% or $29K above a non - seasonally adjusted target of $31 OK. io 315 City Performance Stable Through October • Total revenues through October were 1.1% higher than the prior year. Current real estate tax and several local taxes demonstrated solid growth. YTD expenditures are aligned with adopted budget expectations. In October, the national unemployment rate dropped to 5a%, a seven-year lay. US wage growth started to accelerate and the labor market continued to improve. The increase in US consumer prices, the rise in manufacturing output and robust hiring in October suggested a well performing economy, which may bolster an interest rate hike in the December Federal Reserve meeting. W (See copies of the Financial Report and presentation on file in the City Clerk's Office.) Following comments by Council Members Rosen and the City Manager, the Mayor stated that the Financial Report and presentation would be received and filed. 316 REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: YOUTH - RECREATION: In response to inquiry by Council Member Bestpitch in connection with Consent Agenda Item C -6 regarding athletic background and screening process, the City Attorney explained that the City authorized to conduct criminal background checks under State Code Section 19.2- 392.02, which defines "Barrier crimes" by referring to the State Code Sections 63.2 -1719 and 63.2 -1726 for mandatory background checks for folk seeking to work in homes regulated by services agencies such as Department of Social Services. As discussion ensued, Mr. Callaghan noted that Delegate Sam Rasoul has reserved the City's request for legislation to remove the lifetime barrier for the crime of possession of a controlled substance with the intent to distribute; Delegate Sam Rasoul was asked to expand the request to review all crimes as set forth in Exhibit I attached to his report. Council Member Price expressed appreciation to Delegate Sam Rasoul and asked that all barriers be included. YOUTH - RECREATION: Council Member Lea announced the 2nd Annual Lea Classic scheduled for January 9, 2016 at the Berglund Center. CITIZEN OF THE YEAR: Mayor Bowers announced that David Steward Wiley was recognized as the 2015 Citizen of the Year at the Holiday Pops Concert at the Salem Civic Center on Friday, December 4, 2015. VACANCIES ON VARIOUS AUTHORITIES, BOARD, COMMISSIONS AND COMMITTEES APPOINTED BY THE COUNCIL OATHS OF OFFICE- BLUE RIDGE BEHAVIORAL HEALTHARE BOARD OF DIRECTORS: The Mayor called attention to the upcoming expiration of the three -year term of office of Daniel E. Karnes as a City representative of the Blue Ridge Behavioral Healthcare Board of Directors ending December 31, 2015; whereupon, he opened the floor for nominations. 317 Council Member Rosen placed in nomination the name of Lew Bishop. There being no further nominations, Mr. Bishop was appointed to replace Daniel E. Karnes as a City representative of the Blue Ridge Behavioral Healthcare Board of Directors for a three -year term of office commencing January 1, 2016 and ending December 31, 2018, by the following vote: FOR MR. BISHOP: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. (Vice -Mayor Trinkle was absent.) OATHS OF OFFICE - ARCHITECTURAL REVIEW BOARD: The Mayor called attention to the expiration of the three -year term of office of Derek Cundiff (Registered Architect) as a member of the Architectural Review Board ending October 1, 2015; whereupon, he opened the floor for nominations. Council Member Rosen placed in nomination the name of Bill Hume. There being no further nominations, Mr. Hume was appointed to replace Derek Cundiff (Registered Architect) as a member of the Architectural Review Board for a term of office ending October 1, 2019, by the following vote: FOR MR. HUME: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. (Vice -Mayor Trinkle was absent.) OATHS OF OFFICE —BOARD OF ZONING APPEALS: The Mayor called attention to the upcoming expiration of the three -year terms of office of Michael Woolwine and Marcus Huffman as members of the Board of Zoning Appeals ending December 31, 2015; whereupon, he opened the floor for nominations. Council Member Rosen placed in nomination the names of Michael Woolwine and Marcus Huffman. There being no further nomination Messrs. Woolwine and Huffman were reappointed as members of the Board of Zoning Appeals for three -year terms of office, each, ending December 31, 2018, by the following vote: FOR MESSRS. WOOLWINE AND HUFFMAN: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. (Vice -Mayor Trinkle was absent.) 318 OATHS OF OFFICE -LOCAL OFFICE ON AGING ADVISORY BOARD: The Mayor called attention to the upcoming expiration of the one -year term of office of Cindy J McFall as the City's representative to the Local Office on Aging Advisory Board ending February 2, 2016; whereupon, he opened the floor for nominations Council Member Rosen placed in nomination the name of Cindy McFall. There being no further nominations, Ms. McFall was reappointed as the City's representative to the Local Office on Aging Advisory Board for a one -year term of office ending February 28, 2017, by the following vote: FOR MS. MCFALL: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. (Vice -Mayor Trinkle was absent.) At 3:30 p.m., the Council meeting was declared in recess for continuation of the Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. At 4:43 p.m., the Council meeting reconvened in the Council Chamber, Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Vice -Mayor Trinkle. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) 319 There being no further business to come before the Council, the Mayor declared the meeting adjourned at 4:44 p.m. APPROVED ATTEST: c��no Stephanie M. Moon R6ynolds, NTMC David A. Bowers City Clerk Mayor 320 ROANOKE CITY COUNCIL — REGULAR SESSION December 21, 2015 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, December 21, 2015, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article ll, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280 - 070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor, Trinity Lutheran Church. Mayor Bowers called for a Moment of Silence in memory of Alphonzo L. Holland, Sr., 2003 Citizen of the Year and longtime City resident, who passed on Saturday, December 12, 2015; and without objection by the Council, the City Attorney was instructed to prepare the appropriate measure memorializing Mr. Holland at a future Council Meeting. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. 321 Q PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT - CITIZEN OF THE YEAR: Vice -Mayor Trinkle offered the following resolution honoring David Stewart Wiley as the 2015 Citizen of the Year: (#40408- 122115) A RESOLUTION naming and honoring David Stewart Wiley, Music Director and Conductor of the Roanoke Symphony Orchestra, as the City of Roanoke's 2015 Citizen of the Year. (For full text of resolution, see Resolution Book No. 78, page 114.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40408 - 122115. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. Mayor Bowers presented a ceremonial copy of the resolution to Mr. Wiley and his family who were in attendance. ACTS OF ACKNOWLEDGMENT- COMMUNICATIONS: The Mayor recognized the Office of Communications on receipt of two Summit Awards received from the PRSA Blue Ridge Chapter. He presented the awards to Melinda Mayo, Communication and Media Officer, and Timothy Martin, Communication and Media Coordinator. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and spoke about God's law. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered ' separately. The Mayor called attention to a Closed Session request from the City Manager. 322 MINUTES: Minutes of the regular meeting of Council held on Monday, July 20, I 2015, was before the body. (See copy of minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. CITY -OWNED PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City-owned property located at 2750 Hoover Street, N. W., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) I Council Member Ferris moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. OATHS OF OFFICE -COURT COMMUNITY CORRECTIONS REGIONAL PROGRAM COMMUNITY CRIMINAL JUSTICE BOARD -HUMAN SERVICES ADVISORY BOARD - ROANOKE ARTS COMMISSION - ECONOMIC DEVELOPMENT AUTHORITY -YOUTH SERVICES CITIZEN BOARD: Reports of qualification of the following individuals: The Honorable Jacqueline Talevi as a City representative of the Court Community Corrections Regional Program Community Criminal Justice Board for a three -year term of office ending June 30, 2017; Wilton C. Kennedy as a member of the Human Services Advisory board for a four -year term of office ending November 30, 2019; 323 Susan Egbert as a member of the Roanoke Arts Commission for a three - year term of office ending June 30, 2017; Paula Page Williams as a Director of the Economic Development Authority for a term of office commencing November 16, 2015 and ending October 20, 2017; and The Reverend Timothy Harvey as a member (Public) of the youth Services Citizen Board to fill the unexpired term of office of Lorena Wilson ending June 30, 2018 were before the Council: (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: DONATION- FLOODS: The City Manager submitted a written communication recommending acceptance of a donation of 18 tracts of land affronting Peters Creek Road, N. W., to the City of Roanoke from DAC, LLC, to improve water quality and flood control for downstream properties. (For full text, see communication on file in the City Clerk's Office.) 324 Council Member Rosen offered the following ordinance: (#40409- 122115) AN ORDINANCE authorizing the City's acceptance of a certain donation and conveyance of property located in the North Peters Creek Road area from DAC, L.L.C., to the City of Roanoke, Virginia, for the benefit of the City's Storm Water Management System; authorizing the City Manager to execute the deed and any other necessary documents, subject to satisfactory title reports that confirm that DAC, L.L.C. is the owner of all such parcels, free and clear of all encumbrances other than those easements and restrictions of record acceptable to the City Manager and City Attorney, to accept the conveyance of property; expressing appreciation to DAC, L.L.C. for the donation of the land; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 116.) Council Member Rosen moved the adoption of Ordinance No. 40409 - 122115. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. COMMENTS BY THE CITY MANAGER. v The City Manager shared the following comments: Holiday Schedule in Effect for Solid Waste Recycling Collection • City offices will be closed on Thursday and Friday, December 24 and 25, for the Christmas holidays. • As a result, all residents and business owners are asked to set out their trash, bulk, and large piles of brush one day in advance. • Likewise, residents and businesses with B week recycling service are asked to set out their recycling carts one day in advance. • For more information, call (540) 853 -2000, option 1. Roanoke 100 -Miler Program • Registration is currently underway for the annual Roanoke 100 - Miler. • This program, created by the Parks and Recreation Department, is a community active - living campaign that challenges people to walk, run, hike, pedal, paddle, or exercise their way to 100 miles (or more) in 100 days. • Miles must be human - powered • Dogs can participate in the program with their owners. • Each year, more than 1,000 people participate in this program. 325 • The official start to the 2016 Roanoke 100 -Miler is January 7. The challenge will end on April 15. • More information is available at www.Roanokel00Miler.com Guns N Hoses Hockey • Coming to the Berglund Center Coliseum on Saturday, January 16, at 6:00 p.m. • Guns and Hoses is an annual charity ice hockey tournament to benefit the Muscular Dystrophy Association. • Each year, Roanoke -area firefighters (the "Hoses ") take on a team of Roanoke -area police officers and law enforcement personnel (the "Guns "). • During the last 10 years, Roanoke's Guns and Hoses has raised more than $133,000 for the MDA, and more than 33,000 people have attended the games. • Ticket and parking information is available online at www.theberglundcenter.com Implementing LEAN: Operational Excellence for Local Government • The City of Roanoke is partnering with Virginia Tech to deliver this dynamic process improvement conference. • This event will be held March 3 - 4, 2016, at Hotel Roanoke. • Focus will be on government partnership with Virginia Tech. • Speakers will share the LEAN process with other local governments from around the country. • We hope this will become an annual event. Virginia Tech is considering creation of an academy for LEAN, and to become a center for LEAN training. REPORTS OF COMMITTEES: BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: (#40410- 122115) AN ORDINANCE to appropriate funding from the Federal Government for various educational programs, amending and reordaining certain sections of the 2015 - 2016 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 117.) 326 Council Member Rosen moved the adoption of Budget Ordinance No. 40410- 122115. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: CITY GOVERNMENT: In order to rectify the exclusion of the City of Roanoke from the Welcoming America website due to a statement made by Mayor Bowers calling for the regional governments and nongovernmental agencies to suspend help in relocating Syrian refugees to the Roanoke Valley, Council Member Ferris offered a motion to reaffirm the commitment of the City of Roanoke to the principles and ideas of Welcoming America as set forth in the Proclamation of David A. Bowers, Mayor of the City of Roanoke, Virginia dated February 17, 2015. The motion was seconded by Council Member Rosen. In response to the motion, Mayor Bowers remarked that he still had concerns over the City of Roanoke's safety, adding that his position was personal and as noted in his earlier apology, and therefore, he stands by the contention that accepting Syrian refugees presents a safety concern for the City of Roanoke. Acknowledging his confusion as to whether the City was welcoming Syrian refugees or not, as well as to his surprise that the abovementioned motion was outside of Council's usual procedure in that City Council does not vote on proclamations. He called attention to the statement made by the Mayor on Wednesday, November 15, 2015, that certain citizens from various nationalities, race or place of origin were not welcome to the City of Roanoke, however, he believed that it would be appropriate for the Council to vote on a resolution to reconcile what has been said in the proclamation; but if left as is he would not support a proclamation from the Office of the Mayor that even the Mayor does not really agree with. I 327 C The City of Roanoke having been removed from the Welcoming America website, Council Member Ferris acknowledged his support of the reaffirmation was due to the Economic Development Department having requested a reaffirmation of the proclamation from the Office of the Mayor in order to have the City listed back on the website. He concluded with an apology to Council Member Bestpitch for not discussing the matter with him prior to making the motion. As dialogue ensured, the City Attorney clarified that Welcoming America wanted a statement to the principles as set forth in the previous proclamation; and he thought the best alternative at the moment was to have an endorsement of the principles as set forth in the proclamation; however, if the Council prefer a resolution, he would be pleased to prepare the appropriate measure for adoption during its 7:00 p.m. session. Having spent an enormous amount of time regarding the matter, Council Member Ferris offered an amendment to his motion for the City Attorney to prepare the proper measure for adoption by the Council at its 7:00 p.m. session to reaffirm the commitment of the City of Roanoke to the principles and ideals of Welcoming America as set forth in the Proclamation of David A. Bowers, Mayor of the City of Roanoke, Virginia dated February 17, 2015. The motion was seconded by Council Member Rosen and unanimously adopted. CELEBRATIONS: Council Member Price extended an invitation to the Council and public to visit the Harrison Museum of African American Culture in collaboration with Melrose Rugby Neighborhood Forum in celebration of Kwanzaa: Harvesting the Fruits on December 27, 2015 - January 1, 2016. VACANCIES ON CERTAIN AUTORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: NONE. At 3:00 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m., in the City Council Chamber. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea, Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -7. ABSENT: None -0. w The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor, Trinity Lutheran Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. CITY COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7, NAYS: None -0. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT- DECEASED PERSONS: Council Member Price offered the following resolution memorializing the late Roy C. Kinsey, Jr., one of the creators of the Mill Mountain Star: ( #40411- 122115) A RESOLUTION memorializing the late Roy Cornelius Kinsey, Jr., a native of Roanoke and creator of the Star on Mill Mountain. (For full text of resolution, see Resolution Book No. 78, page 118.) Council Member Price moved the adoption of Resolution No. 40411 - 122115. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. 329 O The Mayor presented a ceremonial copy of the resolution to Mary Link, daughter of Mr. Kinsey and the family who were in attendance. PUBLIC HEARINGS: TAXES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, December 21, 2015 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the Roanoke Community Garden Association, Inc., for designation of its real property from taxation located at 1718 Salem Avenue, S. W., 0 Salem Avenue, S. W., 712 Patterson Avenue, S. W., and 0 Campbell Avenue, S. W., the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, December 14, 2015. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending adoption of an ordinance to authorize the Roanoke Community Garden Association's exemption from real property taxation, pursuant to Article X, Section 6 (a) 6 of the Constitution of Virginia, effective January 1, 2016. C(For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40412- 122115) AN ORDINANCE exempting from real estate property taxation certain property located at 1718 Salem Avenue, S. W., 0 Salem Avenue, S. W., 712 Patterson Avenue, S. W., and 0 Campbell Avenue, S. W., Roanoke, Virginia, and depicted, respectively, as Official Tax Map Nos. 1211605, 1211604, 1112822, and 1112820, owned by Roanoke Community Garden Association, Incorporated (hereinafter 'the Applicant "), an organization devoted exclusively to charitable or benevolent purposes on a non -profit basis; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 121.) Council Member Rosen moved the adoption of Ordinance No. 40412 - 122115. The motion was seconded by Vice -Mayor Trinkle. Following comments by the City Manager regarding the City's standard policy on tax exemption requests, the Mayor inquired if there were persons present who wished ' to speak on the matter. There being none, he declared the public hearing closed. 330 There being no questions and /or comments by the Council Members, Ordinance No. 40412 - 122115 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -7. NAYS: None -0. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. NONE. OTHER BUSINESS: PROCLAMATIONS -CITY GOVERNMENT: Council Member Ferris offered the following resolution in support of the principles of Welcoming America as set forth in its Welcoming Cities and Counties Project: ( #40413- 122115) A RESOLUTION endorsing the principles of Welcoming America as articulated in its Welcoming Cities and Counties Project; and reaffirming the ^ commitments of the City of Roanoke to foster a welcoming environment for all individuals regardless of race, ethnicity or place of origin, and to help unite our community and ensure that all are welcome. (For full text of resolution, see Resolution Book No. 78, page 123.) Council Member Ferris moved the adoption of Resolution No. 40413 - 122115. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers-7. NAYS: None -0. 331 There being no further business to come before the Council, Mayor Bowers declared the Council meeting adjourned at 7:26 p.m. L� APPROVED ATTEST: - M oSteph n Reynolds, MMC City Clerk I David A. Bowers Mayor