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Home My WebLink AboutCouncil Actions 04-04-16ROANOKE CITY COUNCIL INFORMAL SESSION APRIL 4, 2016 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA Call to Order — ROII Call. Council Member Lea arrived late. Welcome — Mayor David A. Bowers NOTICE This morning's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, April 7 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, April 9 at 4:00 p.m.; and video streamed by internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (6 -0) A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performances of the Council- Appointed Officers, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. (6.0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • Bank -On Program Update - 30 minutes • City of Roanoke Telecommunications - 30 minutes Policy Update Process • FY 17 Budget/Financial Planning Work Session - 60 minutes At this point, Council Member Lea arrived at 10:36 A.M. AT 12:09 P.M., THE MAYOR DECLARED THE COUNCIL MEETING IN RECESS FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING; AND THEREAFTER TO BE RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER. LEGISLATIVE COMMITTEE MEETING WAS HELD AT 1:00 P.M., IN THE COUNCIL CHAMBER, WITH COUNCIL MEMBER COURT ROSEN, CHAIR, PRESIDING. ROANOKE CITY COUNCIL REGULAR SESSION APRIL 4, 2016 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. All present. The Invocation was delivered by The Reverend Charles R. Calloway, Pastor, Maple Street Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Walker Peterson, Boy Scout Troop 76. Welcome. Mayor Bowers. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, April 7 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, April 9 at 4:00 p.m.; and video streamed by internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL - APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S HOMEPAGE TO COMPLETE AN ONLINE APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT VACANCIES AND /OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: BUILDING AND FIRE CODE OF APPEALS /AT -LARGE - TWO VACANCIES TERM OF OFFICE ENDING JUNE 30, 2018 UNEXPIRED TERM OF OFFICE END JUNE 30, 2017 CITY OF ROANOKE FINANCE BOARD - ONE VACANCY UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2016 FAIR HOUSING BOARD - ONE VACANCY TERM OF OFFICE ENDING MARCH 31, 2019 PARKS AND RECREATION ADVISORY BOARD — ONE VACANCY UNEXPIRED TERM OF OFFICE ENDING MARCH 31, 2017 ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION - ONEVACANCY UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2018 HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION - ONE VACANCY FOUR -YEAR TERM OF OFFICE ENDING APRIL 12, 2020 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring April 2016 as Autism Awareness Month. Mayor Bowers presented a ceremonial copy of the proclamation to Angie Leonard. A proclamation declaring April 2016 as Fair Housing Month. The Mayor presented a ceremonial copy of the proclamation to Amanda Buyalos, Chair, and Members of the Fair Housing Board. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Robert Gravely, 3360 Hershberger Road, N. W., appeared before Council and cited biblical scriptures. 4. CONSENT AGENDA: (APPROVED 7 -0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Mayor Bowers called attention to two requests for public hearing from the City Manager. C -1 A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 18, 2016, at 7:00 p.m., or as soon thereafter as the matter may be reached, or at such later date and time as the City Manager may determine, to consider the conveyance of a ten foot wide gas line easement along Brambleton Avenue, S. W., inside the boundary of Lakewood Park to Roanoke Gas Company. RECOMMENDED ACTION: Concurred in the request. C -2 A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 18, 2016, at 7:00 p.m., or as soon thereafter as the matter may be reached, or at such later date and time as the City Manager may determine, to consider the sale of City -owned property located at 2002 Blue Hills Drive, N. E., to Deschutes Brewery, Inc. RECOMMENDED ACTION: Concurred in the request. C -3 Reports of qualification of the following individuals: Amanda C. Buyalos and Antwyne U. Calloway as members of the Fair Housing Board for three -year terms of office, each, ending March 31, 2019; and Pete Eshelman as a member of the Parks and Recreation Advisory Board fora three -year term of office ending March 31, 2019. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Presentation of Starcropolis, a joint project of the City of Roanoke and Hollins University. Katherine Walker, Project Organizer, and Ernie Zulia, Theater Director, Hollins University, Spokespersons. (Sponsored by the City Manager) Presentation was received and filed. b. Presentation of the Annual Report of the City of Roanoke Economic Development Authority. Charles E. Hunter, III, Chair, Spokesperson. (Sponsored by the City Manager) Presentation was received and filed. C. Presentation of an overview the Roanoke Valley - Alleghany Regional Commission Draft Roanoke Valley Transit Vision Plan. Cristina Finch, Manager, Transit Planning and Programming, Spokesperson. (Sponsored by the City Manager) Presentation was received and filed. d. A communication from the Commonwealth's Attorney recommending acceptance of the Revised Victim/Witness Program Grant from the Department of Criminal Justice Services to continue to provide comprehensive information and direct services to crime victims and witnesses in accordance with the Virginia Crime Victim and Witness Rights Act; and a communication from the City Manager concurring in the recommendation. Adopted Resolution No. 40467- 040416 and Budget Ordinance No. 40468. 040416. (7 -0) 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Southeast Gateway Public Art Project - 15 minutes Presentation was received and filed and Council concurred in the recommendation of the Roanoke Arts Commission. ITEMS RECOMMENDED FOR ACTION: Approval and authorization of an encroachment permit to construct four retaining walls within the right -of -way located along Orange Avenue, N. E. Adopted Ordinance No. 40469- 040416. (7 -0) COMMENTS OF CITY MANAGER. The City Manager shared the following comments: Public Input Meeting for Update to Wireless Telecommunications Facilities Policy • The Department of Planning, Building, and Development is working with a consultant to revise its Wireless Telecommunications Facilities Policy, and to draft changes to the related provisions of the Zoning Ordinance for City Council's consideration. • Public input is a crucial component to the policy update, and the city will host two drop -in sessions on Thursday, April 7, to ensure all interests are heard and well represented in the final product: • Thursday, April 7, Drop -in Sessions: • 12:00 p.m. — 1:30 p.m. and 6:00 p.m. - 7:30 p.m. • Planning and Development Conference Room, Room 181 • Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. • Use the 2nd Street entrance, conference room immediately on the right. The same information will be provided at both sessions • Read more about the Wireless Telecommunications Policy Update on the city's website — at www.roanokeva.gov . • You may also contact Wayne Leftwich, Senior City Planner in the city's Department of Planning, Building, and Development, at (540) 853- 1104 or wavne.leftwich(av)roanokeva.gov. 38th Annual Clean Valley Day • The Clean Valley Council welcomes individuals and groups to volunteer for its annual spring cleanup. • Saturday, April 9 • Clean -up will occur from 9:00 a.m. to 12:00 p.m. • Pick your spot - a park, playground, roadside, stream bank or your very own neighborhood and help get rid of the litter and make it a cleaner, healthier place for all. • This valley -wide clean up promotes respect and care for the beautiful community we share. • Register at www.cleanvalley.org Foot Levelers Blue Ridge Marathon • Saturday, April 16 • Downtown Roanoke • 8:00 a.m. — 2:00 p.m. • Proceeds from this event benefit the Blue Ridge Parkway and local charities. • The marathon has earned its title as "America's Toughest Road Marathon' by challenging runners with more than 7,430 feet in elevation change, more than any other road marathon in the United States. • This race is the ONLY marathon that runs along the Blue Ridge Parkway • Rewards for runners will include a finisher medal, event shirt, a pair of Farm to Feet socks, and more. Commemoration of Martin Luther King Jr. Assassination • Southern Christian Leadership Conference is holding a special ceremony to honor Dr. Martin Luther King Jr., on the anniversary of his assassination • April 4, 2016 at 5:00 p.m. • The ceremony will take place at the Martin Luther King Jr. Statue at the foot of the MILK Bridge DIRECTOR OF FINANCE: Authorization to establish the percentage reduction for personal property tax relief for the 2016 tax year. Adopted Resolution No. 40470 - 040416. (7 -0) 2. Appropriation of proceeds from the sale of Series 2016 General Obligation Public Improvement and Refunding Bonds. Adopted Budget Ordinance No. 40471- 040416. (7 -0) 3. Financial report for the eight months ended February 29, 2016. Presentation received and filed. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Recognition of student members of the Youth Services Citizen Board by Council Member Anita J. Price; and presentation of a proclamation declaring April 4 -9, 2016 as Local Government Education Week. Mayor Bowers presented a ceremonial copy of the proclamation to Karen Pillis, Vice - Chair, and members of the Youth Services Citizen Board. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Appointed Ken Cronin to fill the unexpired term of office of Brian K. Redd as the Citizen -at -Large Member of the Roanoke Finance Board ending June 30, 2016; and thereafter an additional two -year term of office ending June 30, 2018. Appointed Geoffrey W. L. Manning to fill the unexpired term of office of Erin M. Dudley as member of the Parks and Recreation Advisory Board ending March 31, 2017. Appointed Byron Hamlar to replace Lawrence K. Dowler as member of the Fair Housing Board for a three -year term of office ending March 31, 2019. Appointed Harley Garcia /Student Member, Beatrice Schlenpner /Student Alternate, Kameron Washington- Brown /Student Alternate, and Kenai Hunt/Student Member as members of the Youth Services Citizen Board for terms of one year, each, commencing July 1, 2016 and ending June 30, 2017. Nominations for 2016 -2017 VML Policy Committees: Finance — Barbara A. Dameron, Director of Finance Human Development and Education — Council Member Anita J. Price /Stephanie M. Moon Reynolds, City Clerk Economic Development — Vice -Mayor David B. Trinkle/Wayne Bowers, Director, Economic Development General Laws — Daniel J. Callaghan, City Attorney Environmental Quality — Christopher Blakeman, Environmental Administrator Transportation — Mark Jamison, Transportation Manager 10 12. RECESSED - 4:12 P.M. Continuation of Closed Meeting in Council's Conference Room Council Member Rosen left following the Closed Meeting 13. RECONVENED - 5:31 P.M. CERTIFICATION OF CLOSED MEETING. (6 -0, Council Member Rosen was absent.) 14. ADJOURNED - 5:32 P.M. 11 CITY OF ROANOKE _ OFFICE OF THE MAYOR 215 CHURCH AVENUE, SM, SUITE 452 �' vghHNyO /'S ROANOKE, VIRGINIA 24011 -1594 I GLEPI IOF2 (54(1] 853 -2444 FAX 1540,A53 1141 DAVID A. ROWERS NU,(,r April 4, 2016 The Honorable Vice -Mayor David B. Trinkle and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Trinkle and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, r David A. Bowers~ Mayor DAB:ctw COMMITTEE VACANCIES /REAPPOINTMENTS April 4, 2016 Public VACANCIES: Four -year term of office on the Building and Fire Code Board of Appeals ending June 30, 2019. Unexpired term of office on the Parks and Recreation Advisory Board ending March 31, 2017. Unexpired term of office on the City of Roanoke Finance Board ending and June 30, 2016. Three -year term of office on the Fair Housing Board ending March 31, 2019. Unexpired term of office on the Roanoke Valley - Alleghany Regional Commission ending June 30, 2018. Four - yearterm of office on the Hotel Roanoke and Conference Center Commission ending April 12, 2020. i - CITY OF ROANOKE CITY COUNCIL �- 21 Church 1 cnue, S. W. '++ Noel (. Taylor Municipal Building, Suite 456 Roanoke, Vrginia 24011 -1536 - -- Telephone: (540) &53 -2541 DAVID.A.BOWERS Fax (540)853 -1145 laavar April 4, 2016 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Cuuucil Members William D. Bestpitch Raphael F. `Ray" Ferris Sherman P Lea Anita J. Price Court G. Rosen David B. Tinkle I wish to request a Closed Meeting to discuss the annual performances of the Council - Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, irk �h� Sherman P. Lea, Chair City Council Personnel Committee SPL:ctw United Way Bank On Roanoke Valley Updates 2016 March 2016 Roanoke City Council Bank On Roanoke Valley Successes 2013- 2015 Bank On Roanoke Valley exceeded our 2 year goals for opened accounts and financial education! • Opened over 1300 new accounts for the unbanked and underbanked! • Offered over 150 financial education classes! • Integrated with community events, nonprofit partners, and programs such as Jobs Plus at Lansdowne. Observations and Opportunities Observations thus far 1. Attendance at classes 2. Strength of partnerships 3. Difficulty getting referrals to classes 4. Struggle to report opened BORV - qualified account data Opportunities 1. Financial Education SERIES 2. Grow partnerships for referrals and CO- HOSTING financial education 3. INCENTIVIZE education 4. Increase the PROMOTION of accounts, but reduce the reporting burden United Way of Roanoke Valley's Strategic Planning ■ Up to 200% of FPL ■ Above 200% FPL OUR VISION: Elevate 10,000 families to self- sufficiency by 2030. Goal Kids are exceeding key readiness, and reading benchmarks. Community Indicator Strategies Goal Goal Youth are graduating from Adults are healthy, and high school with the skills financially stable. needed for post- secondary education or career. Community Indicator Community Indicator Strategies Strategies mpg LA Mission: United Way of Roanoke Valley improves lives by mobilizing the caring power of people in our community. t Bank On Roanoke Valley Strategies BORV Targeted Education Series ELM Key strategies for targeted education series: • Incentivized • Series • Reduction of barriers • Highly adaptive curriculum • Coaching Public Education • Offer series (2 -4 classes) with `host partners' • Focus curriculum on their identified needs • Offer small incentives (snacks, dinner, giveaways) • Track basic outcomes United Way Products & Marketing • Update account information with new and returning partners • Highlighting Bank On National Account Standards United Way • Update materials (handouts, website, etc...) • Marketing campaign to drive traffic to the website • Track outreach and website traffic Collaborative Program Support Integrating financial education with other noted needs of families to move them to self- sufficiency • Incorporating BORV strengths into other community programs • Partnering with other programs to bring resources to BORV clients Outcomes and data — how will we know we are successful? — We will know the following about clients who participate in our signature financial education series: — Increased credit score — Number of opened checking and savings accounts — Number of individuals using a budget — % of increased savings — % meeting individually defined financial goals — We will know the following about clients who participate in public financial education: — Number of checking and savings counts — Number of individuals using a budget — %with increased financial knowledge (measured by pre- and post- tests) — We will know the following from our marketing of accounts: — Website traffic to look at products Bank On Roanoke Valley 2016 OUR VISION: Major changes: Elevate 10,000 families to self - sufficiency by 2030. Securing full time staff U • Moving to series and incentivized financial education • Increasing marketing and outreach related to products Integrating Bank On with other services All towards the goal of elevating 10,000 families to a place of self- sufficiency! How can you help? • Financial Education as a support to Economic Development • Partnership opportunities in the community • Neighborhoods • Organizations • Support the United Way of Roanoke Valley campaign to fund integrated work and elevate families to self- sufficiency Agenda - Technology and Legislation Changes -_ `Results - Future Technology - Challen'c 2004- 2016 - What jusTFappened ? 12 Years ............... 3 -G to 4 -G moot 80% Voice & 20% Data =3G 80% Data & 20% Voice =4G Market Penetration of Wireless Subscribers Under 30 years of Age = 85 %+ Over 30 years of Age = 68%+ Smart Phones and Tablets Applications based 12:25, Broadband Speed Data driven Netflix,HULU, etc... Reseller Carriers (Frog Wireless, Track Phones, etc.) Television changed from Analog to Digital Network "Maturity" Local government Review of Existing WTP's Section 6409 of the Middle Class Tax Relief and Job Creation Act of 2012 Shall not deny, and shall approve, any eligible modification of a legally established facility that does not substantially change its physical dimensions. Eligible Modification Collocation of new transmission equipment; or Removal or replacement of existing equipment Local government Review of Existing WTF's Section 6409 of the Middle Class Tax Relief and Job Creation Act of 2012 Substantial Change Increase tower height by more than 10% or 20 vertical feet; Require installation of more than standard number of equipment cabinets (over 4) or more than 1 new equipment shelter; Increase tower girth by more than 20 feet; or Excavate around tower site beyond existing boundaries Unlicensed Frequency Spectrum Art 15 CFR 47 :Unlicensed Wi -Fi Spectrum Revise Part 15 rules that permit Unlicensed National Information Infrastructure (U -NII) devices in the 5 GHz band. The NPRM would open up 195 MHz of additional spectrum, with the use of spectrum- sharing technologies envisioned as one way to make the spectrum available to private as well as federal entities. 2.4 GHz currently open. HOW WiMAX WORKS v ISP NETWORK 1 NON LINE Of SIGH'' TRANSMISSIO' INTERNET BACKBONE WiMAX $02.16 TRANSMITTER LINE Of SIGHT BACKHAUL White Space = "White -Fi" The FCC has adopted rules to allow unlicensed radio transmitters to operate in the broadcast television spectrum when that spectrum in not used by a licensed service. The unused spectrum is often referred to as "white spaces" and can represent a significant amount of unused spectrum in some areas. There is pending litigation on frequencies in Federal Court. usage of these N White Space (TVWS) for connectivitywft TV White Spaces Signals Penetrate More Walls and Obstacles, ws . _; • In a typical home, a Wi -Fi signal can penetrate up to two walls. At the same power, a TV white spaces signal can penetrate more walls and obstacles, enabling whole home media distribution. • This will simplify and enrich in- home /in- building networking opportunities. Usage growth has risen by approx. 35% Smartphone /Tablet innovation and Deployment Applications Usage Commerce Communications Entertainment Functionality Wireless Providers Seek quicker Time Lines Smaller Site closer to users. (Homes, Business, Recreation) Licensed Providers have Federal — — Requirements NEPA Section 106 FAA FCC Unlicensed Providers do not have the same requirements. "Strategic Partnerships" will be commonplace in the future depending on where the service is located within the network. 0 - Near Future Macrocell integration of Microcell and Minicell /Picocell technologies within the same Provider network. Distributive Antenna Systems "WTV Hierarchy Classes of Towers 2020 - Near Future Shorter distances from the Antenna to the "Device" which results in: More co- locations of WTFs on buildings and structures Shorter Towers Less equipment and antennas Greater "In- Building" penetration V.tatw � ~� P -iv.F P.cOO�i IIM,n�.� P � M. RLOCU:I a,r.fM ncuc.� 1 Macrocell ►.. w..tl � V <xwi Pn�.i � P.nfn y 1F44GM' � 1 � Ib _ *j AMcrx.l �{■ 1 1 �1 YI CM C.Y T Cw Distributed Antenna Systems Beyond - Foreseeable Future Hybrid Networks from different /competitive providers. "Last Mile" Network - Customer /Subscriber Provisioning Middle Network - Cell Site Provisioning Backhaul Network- Trunking Provisioning Switching Network - Network Provisioning Global Network- WWW. Provisioning Intelligence Network - Data base /Cloud Storage Who will provide what service to what Subscriber? = Strategic Partnerships 5G Architecture (METIS) J Amazingly Fast scenario Local break out & Distributed mobile core % high data rates & network capacities functions Ultra -Dense Networks (UDN) Accelerated content delivery ;t ISD about 10 m 2 Tech. Dependent (t >_ 1 radio nodes per rmnl D2D. M.M.: fWa5,tvv Machuu COMM.). Moving Network, IN1N;. UDN Ultra reliable Comm. (URC) C -RAN . Mobile Core- DrstbuKd F.O*M C RAN I�rcl. omarW butl breaxan o CDN! � yyy—' D2D,URC -X�M * Macro redo node' Y Sme: cet rado node'. e.g. U nKro.lu9re.VO Aemb %CW 11m 1' ': ^C ^.s^ Ag7regabn Network (local, regmal. m S0,4o VF'1$ WOW Coe - Cemra;vetl Frnctons OAM n - Wreless access Wreoss tmnar — Wredtmnau'. W red bacxnaa' InbmErt access Role of City Government ? Citizen demand for services. City, State and Federal requirements as "Gate Keeper ". Many more local Providers (Unlicensed) . Many more Applications. Establish regulatory processes that encourage wireless telecommunications facilities that are appropriate for our community. Develop New Policy Public Input Session - Thursday April 7th Drop -in Noon -1:30 and 6pm -7:30 Municipal Building, Room 181 Planning Commission Work Session: April 8th Public Hearing: May 9th City Council May 16th Modify Ordinance Draft new wireless telecommunications facility regulations. fbnerino 1i0. 3 3/31/2016 Summary— March 7th m e _ one) , T rOMI oue Etlucau0n _ $1.836,089 $68011009 Humae S.— $3] ]25 696 r ruclure $44.896.395 30ae GOV¢mmenl $16.119445 6rabi1e1 $16,111,114 Eu^q"Y $1418.896 OuLSiEe Agentles $9.115059 Butl9n fummillea Revlew $5 o5.940 nae..NlOCalipn(ROPS, T1araer l0 40L Tre'e1e• a 1, Cnler. Pay nas1 $105969,139 TOTALS "0),094585 Revenuf ESlimNa -Merc6 ] 3216,6Pp00 rte (36,014,395) BFO Process Update Where We Are Now — Final reviews of all requests completed — Budget Committee preparing recommended budget — Budget Committee prepared preliminary capital budget recommendation Next Steps — Budget Committee balances Recommended Budget Revenue Estimate by Major Category Fiscal Year 2017 iln Million, R,P "Tar 1101 is. s Imel9nve 706 •_ Olner U.' T.— 59.3 sn . s9les Tax 21.2 Olne, Revenge 145 Tola;S $280.0 Growth of 2.9% when wmparing FYI estimate to the FYI adopted budget $7.9 Million Increase in FY17 Revenues over FY16 Adopted Budget 1]13616 U<Y1016 6 $ GroMM I r..11 FY 16 Revlse0 81112 IGechne, — IYedlnel .P.. Esllrmle E9bule FY 16 Mwted FY 16 MOW'd �anaM tan $ 109.B:tl.W] 5 111 �8 W0 $ 114 5 ]1101,W6 804M 0J`.I. ]]95. ]Ib 411W 116-) 1 -delMU esrsex 1]M,0.tl ISM.WB Il6d aFln [1CPo 'd Nflo,Co we F.mryIm can mwm'ealM 177. G4mIXp ].2". 71M 565FAYI 6Pa 99 rmn rede,aand sue a6s1u66 oeaa66 44 a6sfiaam 2a1.rW ae°; -n $em6es 9awoo6 eb6!L] Uuelp6l a3 %I 3.5]O6W I.M 3031.g1'J 111 pp i }9ti 64.IgJ .T18. 66 ;N6 6PYiW] IR40.'G1 19)b) ....gw¢ gut General FUnd Rwenun $ 272.01,M 9 2]6.621 W6 599}99.666 $ 6 FY 2017 Revenue Growth FY 2017 Revenue Estimate Revenue Increase from FY 16 Adopted Budget $ 7,938,000 Real Estate Tax Rate Increase 2,634,000 Food and Beverage Tax Rate Increase 1,449,000 Motor Ve hicle License Fee Increase 789,000 FY 2017 Revenue from GrOMI, $ 3,066,000 Real Estate - $1.19 to $1.22 Food and Beverage — 5.0% to 5.5 Motor Vehicle License Fee - $20 to $28 Revenue Adjusted for Inflation (FY 2008 $22.7 Million Higher in Buying Power than FY 2017) Fee Adjustments Fee FY17 school Funding over Proposed FY16 Adopted Budget Zoning Administrator None >25C Modification Subdivision Plat Review $50 $150 (Minor) Athletic Field Rental for $125 per field per day Fee Adjustments Fee Current Proposed Zoning Administrator None >25C Modification Subdivision Plat Review $50 $150 (Minor) Athletic Field Rental for $125 per field per day $50 per field per day +$10 Tournaments per team 10 3131/2016 3/31/2016 One -Time Funding Total: $1,744,726 Jefferson center )4' "of 5) $100,000 Virginia Museum of Transportation (4t ^of 5) $100,000 YMCA (S" of 5) $100,000 Percent for Art $ 21,500 Arts Endowment $125,000 Capital Project Contingency $912,609 Other Requests: $385,617 Election Staffing $ 26,385 Police (Body cameras and equipment $ 29,290 Libraries )PC replacement) $ 21,000 Parks & Recreation (Park Maintenance Equip) $ 34,200 Transportation (Signal Controllers) $125,000 Software and Equipment $ 24,242 Market Building Capital Maintenance $ 25,000 To be funded from one -time sources Capital Project Planning 3/31/2016 Council Discussion FY 2016 -2017 Balancing Draft 2017 -2021 CIP and Capital Plan Operating and Capital Budget Development Next Steps Recommended Budget Presentation — April 18, 2016 Public Hearing —April 28, 2016 Council Briefing /Budget Study— May 5, 2016 Budget Adoption — May 12, 2016 April 5, 2016 The Reverend Charles R. Calloway, Pastor Maple Street Baptist Church 902 Fairfax Avenue, N. W. Roanoke, Virginia 24017 Dear Pastor Calloway: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, April 4, 2016. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, Stephanie M. Moon Reyno s, MMC City Clerk SMR:aa CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telenku,te: (541))N53 -2541 Fa.: (540) 853 -1145 S 1{1.11ANIE M. MOON REYNOLDS, MMC E-niajh olcrk(n)roan,,kevaXov CECELIA T. WEER, CMC City Clerk Acting Depnp City Clerk April 5, 2016 The Reverend Charles R. Calloway, Pastor Maple Street Baptist Church 902 Fairfax Avenue, N. W. Roanoke, Virginia 24017 Dear Pastor Calloway: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, April 4, 2016. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, Stephanie M. Moon Reyno s, MMC City Clerk SMR:aa 0/fice of tdrl, Mayor CITY OF ROANOKE • ?EAS, Autism Spectrum Disorder is a lifelong developmental disability that usually manifests before the age of three; occurring in all racial, ethnic and socioeconomic groups and affecting social interactions, communication and behavior; ?EAS, Autism Spectrum Disorder has wide - ranging implications for the family of the diagnosed individual as well as the community; early diagnosis, research, training, education, and therapies are vital to reducing the effects of autism; and WHEREAS, early intervention and special education significantly improves outcomes for children with autism so that they may have productive and independent lives. NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia, do hereby proclaim the month of April 2016 throughout this great six time All- America City, as AUTISM AWARENESS MONTH. Given under our hands and the Seal of the City of Roanoke this fourth day of April in the year two thousand and sixteen. ATTEST. � StephanieV. City Clerk Office of the Mayor CITY OF Wes. RLL \ \OK1 t1affiation the Congress of the United States passed the Civil Rights Act of 1968, and Title Vlll declared that the law of the land would now guarantee the rights of equal housing opportunity; the City of Roanoke, in conjunction with the Fair Housing Board, has provided a fair housing program for its residents, and today, the local community supports fair housing laws; WHEREAS, the Fair Housing Act prohibits discrimination in the sale, rental and financing of dwellings, and other housing-related transactions, based on race, color, national origin, religion, sex, familial status and handicap; WHEREAS, to the prohibitions of the National Fair Housing Act the State of Virginia includes elderliness, and the City of Roanoke includes age and marital status; and WHEREAS, equal housing opportunity is a condition of life in the City of Roanoke that can and should be achieved, and all citizens are encouraged to abide by the letter and spirit of the Fair Housing Law. NOW, THEREFORE, 1, David A. Bowers, Mayor of the City of Roanoke, Virginia, do hereby proclaim the month of April 2016 throughout this great, six -time All-America City, as FAIR HOUSING MONTH. Given under our hands and the Seal of the City of Roanoke this fourth day ofApril in the year two thousand and sixteen. ATTEST. Stephanie Moon eynold City Clerk NAMM/1/1 )avid A. Bowers dayor CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 4, 2016 Subject: Request Public Hearing to Convey Roanoke Gas Company a Ten Foot Wide Gas Line Easement Along Brambleton Avenue, Inside the Boundary of City -Owned Property Also Known As Tax Map No. 1350601, Lakewood Park Background Roanoke Gas Company has requested a ten foot wide gas line easement along Brambleton Avenue just inside the boundary of city -owned property, identified as Official Tax Map No. 1350601 (Easement). Such Easement is for a term not to exceed 40 years. The Easement is needed in order to supply gas utility service to parcels that adjoin or are located nearby. The City of Roanoke will grant Roanoke Gas Company the authorization to construct, install, operate, repair, and maintain a gas pipeline (with appliances and accessories useful and necessary in connection therewith) over, under, through and across its land. The proposed Plat is attached. Recommended Action: Authorize the scheduling of a public hearing to consider the grant of the ten foot wide easement along Brambleton Avenue, inside the boundary of the aforementioned City -owned property, for April 18, 2016, at 7:00 p.m., or at such time thereafter as the matter may be reached, or at such later date and time as the City Manager may determine. Christopher Morrill City Manager Attachment Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Barbara A. Dameron, Director of Finance Wayne F. Bowers, Director of Economic Development Steven Buschor, Director Parks and Recreation Cassandra L. Turner, Economic Development Specialist THE FS IN, D.B. 1124, PG 40 YFAF 0 E N F 0 0 El O p3 LINE TABLE LINE LENGTH BEARING LI 10.0. SB5'OS'00 'E L3 1COT Ne 6'13'3]'W LA 16.03 N61'SY06"W L. 16.4} NBf 0059'W w 10 Ree n oka Gen Coxam enl.\ 5 P,ao.Hy 6.�e= al Roo no4e d oM Lot IA�Id' A "La 4e v'od" a Iyd" 350601 46 rep o nL\ R OFD au�vry d lne pmu+rs o =i1 :i:d `�(p 1969 r .yoaw.c Instrument Number: tN 3 u ?f Bm nOOn AV. S.W. E. 1I SITE E E VICINITY NAP NOT i0 SCALE Le4.... o<kwaod "0., S.W. OTS.- 5 w. F m a 0 O \, n OF NEW GASLINE EASEMENT FOR ROANOKE GAS BEING 10 —FOOT IN WIDTH BRAMBLETO A N AVE. S.W. City of Roanoke, Virginia 11 :.coT 1TO 11akdeI1 1a 1.1. OF I GRAPHIC SCALE u.e . In Brambleton Ave. S.W 4uEEC1. oSEAM, ,. 0 n 0 0 F o nL\ R OFD au�vry d lne pmu+rs o =i1 :i:d `�(p 1969 r .yoaw.c Instrument Number: tN 3 u ?f Bm nOOn AV. S.W. E. 1I SITE E E VICINITY NAP NOT i0 SCALE Le4.... o<kwaod "0., S.W. OTS.- 5 w. F m a 0 O \, n OF NEW GASLINE EASEMENT FOR ROANOKE GAS BEING 10 —FOOT IN WIDTH BRAMBLETO A N AVE. S.W. City of Roanoke, Virginia 11 :.coT 1TO 11akdeI1 1a 1.1. OF I GRAPHIC SCALE u.e . In Meeting: April 4, 2016 Subject: Request to Schedule a Public Hearing to Consider Sale of City - Owned Property Located at 2002 Blue Hills Drive, N.E. (Official Tax Map No. 7230101) Background: Deschutes Brewery, Inc. has requested that the City of Roanoke sell approximately 49.4173 acres, located at 2002 Blue Hills Drive, N.E., (Official Tax Map #7230101) to Deschutes Brewery, Inc. for the construction and operation of a brewery and warehouse facility. City staff and Deschutes' representatives have prepared a Contract for Purchase and Sale of Real Property. Under Section 15.2 -1800, et seq., Code of Virginia (1950), as amended, prior to selling City -owned property the City is required to give public notice, conduct a public hearing, and adopt an ordinance by City Council. Recommended Action: Authorize the City Clerk to schedule and advertise a public hearing on the proposal involving the sale of City -owned property located at 2002 Blue Hills Drive, N.E., to be held on April 18, 2016 at 7:00 p.m., or as soon thereafter as the matter may be reached, or such other date and time as deemed appropriate by the City Manager. Christopher Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Wayne Bowers, Director of Economic Development April 6, 2016 Crystal Hypes, Secretary Fair Housing Board Roanoke, Virginia Dear Ms. Hypes: This is to advise you that Amanda C. Buyalos and Antwyne U. Calloway has qualified as members of the Fair Housing Board for a three -year term of office ending March 31, 2019. Sincerely, Ynty , n► Q'o�✓ Stephanie . Mooll ReynbYds, MMC City Clerk Enclosure CITY OF ROANOKE 4 OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 4536 Telephone: (540)853 -2541 Fux: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -mail: rlerk�emmu keva.gov CECELIA F. MCCOY City Clerk Deppty City Clerk CECELIAT. WEBB,CMC Assistant Deputy City Clerk April 6, 2016 Crystal Hypes, Secretary Fair Housing Board Roanoke, Virginia Dear Ms. Hypes: This is to advise you that Amanda C. Buyalos and Antwyne U. Calloway has qualified as members of the Fair Housing Board for a three -year term of office ending March 31, 2019. Sincerely, Ynty , n► Q'o�✓ Stephanie . Mooll ReynbYds, MMC City Clerk Enclosure Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Amanda C. Buyalos, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board for a three -year term of office ending March 31, 2019, according to the best of my ability. So help me God. 4"L �iW� • The foregoing oath of office was taken, sworn to, and subscribed before me by Amanda C. Buyalos thisc,90 day of 2016. Brenda S. Hamilton, Clerk of the Circuit Court Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Antwyne U. Calloway, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board for a three -year term of office ending March 31, 2019, according to the best of my ability. So help me God. J,. a WIN, ter. WWTI The foregoing oath of office was taken, sworn to, and subscribed before me by Antwyne U. Calloway this J5 day day of �" 2016. Brenda S. Hamilton, Clerk of the Circuit Court Clerk p� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telepkane: (540)853 -2541 Fax: (540)853 -1145 E -mail elerkatr mmi,eva.gov CECELIA F. MCCOV STEPHANIE M. MOON REYNOLDS, MMC Deputy City Clerk City Clerk C E('ELIA T. WEBB, CMC Assixtmit Depot City Clerk April 7, 2016 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Pete Eshelman has qualified as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. Sincerely, 1 Stephanie M. Moon Rey olds, MC City Clerk Enclosure Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Pete Eshelman, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019, according to the best of my ability. (So help me God.) PETE ESHELMAN The foregoing oath of office was taken, sworn to, and subscribed before me by Pete Eshelman thi�day of ILr�U016. Brenda S. Hamilton, Clerk of the Circuit Court March 24, 2016 Ms. Cecelia Webb, Asst Deputy City Clerk 215 Church Avenue, S.W. Noel C. Taylor Municipal Building Roanoke, Va. 24011 Dear Ms. Webb, I am writing to request the opportunity to provide information to City Council about an upcoming community theatrical event called `Starcropolis.' We would like to have Starcropolis added to the agenda of the April 4, 2016 City Council Meeting. Two presenters, Katherine Walker and Ernie Zulie, would like to inform City Council about this exciting event which will be held on September 4, 2016 atop Mill Mountain. This event is a partnership between the City of Roanoke and Hollins University. Jeannie Keen, LCSW, PMP 1312 Kings Crest Dr. Salem, Va. 24153 540.580.8730 kccnx2 aol.com aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 4, 2016 Subject: Presentation Regarding the Starcropolis Event Planned for September 4, 2016 on Mill Mountain I would like to sponsor a presentation by Katherine Walker, Project Organizer and Ernie Zulia, Theater Director of Hollins University, to present information regarding the Starcropolis Event, a joint project of the City of Roanoke and Hollins University. - ---------------- 'Christopher P. Morrill City Manager t W r Distribution: Council Appointed Officers M Atop the Acropolis, the Greeks did it. Beneath the stars, Shakespeare did it. In the neon glow, Roanoke does it... An epic theatre event atop Mill Mountain featuring Star Stories: A collection of exciting new plays centered on the one thing all Roanokers have in common — our crazy and much -loved neon star! Coming Labor Day Weekend 2016 Presented by Hollins University and the Hollins Theatre Institute With The City of Roanoke, Mill Mountain Theatre, Roanoke Public Libraries, and others yet to join the community-wide celebration through live theatre! ® si Evi,�II Z rtonNOKE �r ea1tre Plapwrignt's Lab The What and Why of Starcropolis In this fast -paced world where we are all trapped in front of one kind of electronic screen or other, the live theatre event is more valuable than ever. It brings us together in one place at the same time to share a laugh, shed a tear, and experience the power of great stories... our stories. The acropolis is the highest point in any city. In ancient Greece, citizens would gather there for theatre festivals... to be entertained... to be inspired... to feel connected. The glorious backdrop for the show was the spectacular view. It offered a breathtaking perspective on the place they called "home." Fast - forward a couple millennia to Roanoke, Virginia in 2016. Like the Greeks, people from all walks of life will be invited to ascend Mill Mountain, our acropolis, and gather beneath our wacky and wonderful neon Parthenon... the Roanoke Star. They will become part of what may be the funkiest theatre event of the century. Against the backdrop of the spectacular view of the Roanoke Valley, the Starcropolis audience will be entertained and inspired by a series of exciting short plays, created specifically for this event. Scripts and stories will be written by playwrights from the Hollins Playwright's Lab, along with some of the regions best -known writers (with a few national bestselling authors and playwrights thrown in to spice things up). Joined by some of the finest actors in the area and guest performers from around the country, they will weave a rich theatrical tapestry especially for Roanoke. As part of the Starcropolis phenomenon, the Roanoke Public Libraries have launched an exciting project, lovingly nick -named "Starry Corp!" Library staff and volunteers are gathering, recording and archiving countless tales, funny moments, and deeply human events (planned or unplanned) that have occurred at the Star. These Star Stories... our stories... will provide inspiration for the playwrights, storytellers, and writers for Starcropolis. They will also be available through the library for the interest and delight of the public. People can share a Star Story by calling (640) 632 -2203, emailing to virginiaroom @gmail.com or going to http://roanokeva.gov/1246/Virginia-Room. To celebrate the legacy of theatre on the mountain, a stage will be erected where Mill Mountain Playhouse once stood. For years, the charming old theatre brought audiences to the mountaintop on beautiful summer nights to enjoy a play, a lemonade and the glorious view. Although Mill Mountain Theatre has since moved to beautiful digs downtown, we are thrilled to bring a new audience back to the mountain with Starcropolis! Along with a huge dose of fun, it is our hope that Starcropolis will illuminate, galvanize and inspire our community in a way that only live theatre can! Up -to -date information can be found at www.hollins.edu /theatre Starcropolis: The Event Although things may change, here's how the events of Starcropolis are lining up during the early planning stages: • Starcropolis will begin during the late afternoon of Sunday, September 4, 2016 on Labor Day Weekend, and continue past nightfall. Approximately 500 -700 participants... "Starcatchers "...will get tickets online for $10 and ascend Mill Mountain for a unique, entertaining, and inspiring theatre festival! • Starcatchers will park at the city garage across from Elmwood Park and wait for the Starline Trolley to take them to the mountaintop. While waiting, they'll be treated to storytelling and music at a mini star stage. • After boarding the Stadine Trolley, actors will entertain the Starcatchers during their ride up the mountain. Passengers will have the option to ride to the top or disembark at Sylvan Road and enjoy a lovely stroll up the nostalgic "old road ". • When they arrive at the Adventure Center at the top of the mountain they will walk along the ascension trail to the Star. This walk will be a performance unto itself. Starcathers will experience the delights of Starbursts ... mini performances staged by actors, singers, storytellers and circus performers all along the trail. • On the mountaintop, a main stage and two satellite stages will be erected. One stage will be where Mill Mountain Playhouse stood until 1976. For years, the charming theatre housed in the old Rockledge Inn brought audiences to the mountain top on beautiful summer nights, helping to establish Roanoke as a flourishing theatre town. Each stage will showcase several short plays, monologues, stories and songs. • The main -stage event will begin at sundown, and will take place on a temporary stage under a huge tent that will seat every Starcatcher who arrives at the top. The show will include short original plays called Star Stories, and will be created by a team of artists from the Hollins Theatre Institute in collaboration with the team from Mill Mountain Theatre under the direction of Emie Zulia. Dynamic actors from the region and around the country will perform. • Fifty Folding Chairs: For two hours leading up to the main stage event, Roanoke's fine community theatres, colleges, high schools and churches will be invited to present short Star Stories on two smaller satellite stages or micro theatres. • Star Stories, nick -named "Starry Corp:" If the Star could talk! The Roanoke Public Libraries will be running recording booths throughout the event to record oral histories. Everyone has a Star Story, and they are hoping to record yours. Stories will be archived in the library for the enjoyment of the public, and to be used by future playwrights as inspiration for the next batch of great plays! Up -to -date information can be found at www.hollins.edu /theatre Other whimsical andfun elements of thefestival will include: • Starry Starry Shakespeare will feature a collection of characters, scenes and sonnets from the greatest playwright who ever lived. • Star Slam with young slam poets shaking up the festival with original slam poetry performed by local and nationally renowned artists. • "Starry-okee" featuring karaoke versions of songs with "star' in them! • Star History Stop where a local historian will share interesting and colorful information and stories about the Star — how it came to be and how it grew to its height of fame! • Food and beverages will be offered to keep Starcatchers fueled throughout this exhilarating experience. • And if the FAA agrees, we hope to shoot a mile -long laser from the star to the City Marked Tickets are $to, and will go on sale Summer 2oi6. (Additional performances TBA may take place on Mill Mountain Theatre's Trinkle Stage at Center in the Square.) Up -to -date information can be found at www.hollins.edu /theatre (D. Q, 6.8. September4, 2016 LnborDny Weekend 3/31/201(; Parking and Trolleys Or Hike the Old Road Ascension Trail 3/31/2016 Satellite Stages • Star Stories • Star Slam • Starry, Starry Shakespeare • Starry -okee 3/31/2016 3/31/2016 Encore Performances Mill Mountain Theatre at Center in the Square September4, 2016 Labor Day Weekend w_ TARCROpOLIS � =� _-t_ is UNDER.t� i � �rtf�6 April 4, 2016 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: On behalf of the Economic Development Authority (EDA) of the City of Roanoke, I request that a presentation of the annual report of the EDA be scheduled for the 2:00 p.m. session of the April 4, 2016 City Council meeting. The Chair will present a summary of EDA activities for 2015. Please contact me if you have any questions about this request. Thank you for this assistance. Wayne Wayne Bowers Director of Economic Development City of Roanoke 117 Church Avenue, SW Roanoke, VA 24011 -1905 wayne.bowers@roanokeva.gov 540- 853 -5831 �o CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 4, 2016 Subject: Presentation of the Economic Development Authority's Annual Report I would like to sponsor a presentation by Charles E. Hunter III, Chair of the Economic Development Authority of the City of Roanoke, to provide an overview of the activities and programs of the Authority during 2015. ` -- -------------------------- V`rChristopher P. Morrill City Manager Distribution: Council Appointed Officers Annual Review of the Economic Development Authority r • ROANOKE EWXOMK OEVEEO>MEM /iVixORM Charles E. Hunter, III - Chair Allen Damon Williams -Vice Chair Branch Manager /Finamial Advisor Regional CRA Oficer - Mid - Atlantic Region Mid - Atlantic Securities, Inc. First Citizens Bank P.O. Box 18087 110 Church Avenue, SW Roanoke, VA 24014 Roanoke, VA 24011 (540) 341-0422 (540) 985 -9647 chunter9770wl.op adamon.williams @ firstcitizens.com Term Expiration- 10/20/2016 Term Expiration- 10/20/2018 Linda Frith - Secretary Vickie Holt elbee - Asst. Secretary Attorney /Partner President Fdth, Anderson, & Peake Bibee Risk Management Company 29 Franklin Road 3465 Peakwood Drive Roanoke, VA 24011 Roanoke, VA 24014 E DA Board of 15401725-3360 Brith(aifaolawtinn com (540135 }7923 vbibeefalidoud com Term Expiration- 10/20/2019 Term Expiration- 10/20/2017 Directors: Thomas T. Cullen Braxton G. Neff Principal Vice President Woods Rogers, PLC AFCO Investment Corporation 10 S. Jefferson Street 4520 Melrose Avenue Roanoke, VA 24011 Roanoke, VA 24017 (54)) 983 -7602 (5401986-0432 tcullengin,ibroaerscom naffb(aaoLcom Term Expiration- 10/20/2018 Term Expiration- 10/20/19 Paula Page Harwell M. (Sam) Darby, Jr. Office Administrator Legal Representation Colors Magazine Principal 1515 Cove Road, NW Glenn, Feldmann, Darby, & Goodlatte Roanoke, VA 24017 37 Campbell Avenue ROA N O KE (540) 366-8440 Roanoke, VA 24011 ECONOMIC DEVELOPMENT paplawrOTCOIorsya mlb (540) 224 -8000 AoraaNlrr hdarby(dgft com Term Expiration - 10/20/17 The EDA Has Been Busy... • Attended numerous ribbon cuttings, Business Breakfasts, and property tours. • Approved seven Facade Grants, representing over $530,000 in facade investments primarily to the downtown area. • Acted as a "pass- through" for performance agreements between the City and developers; awarded four projects a total of $768,877.01. • Awarded $90,000.00 in discretionary grants. • Approved $265,000.00 in discretionary grants for future projects. • Reserved $205,314.00 in discretionary grants for long -term projects. ROANOKE O MEHi XO AUTHORITY EDA Balances: ROANOKE ECONOMIC UNEWPM ENT AUTHORITY $1,200,000 $1,100,000 $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 EDA Balances Over Time ,1. 1010 1011 1011 16`11r 101" 1015 101`0 E Checking ■ Money Market Total Assets Total Assets: $1.152,528.11 Money Market: $1.134,646.24 Checking: $17.881.87 EDA Committed Funds: EDA Committed Funds: Grant/Program Reserved Amount Entrepreneur Grant $36,500 Description 1 Dedicated for the EDA's Entrepreneur Grant program Virginia Western CCAP Grant $20,000 Dedicated $10,000 per year for five years; currently in year 3. RCIT Sidewalk Project $158,814 Total allocation for EDA's match of the sidewalk project. Prospect COF Match $145,000 Amount to be paid over five years should project be successful. LEAP Matching Grant $20,000 Grant contingent on awarding of an AFID Grant from the State. Gill Memorial Acceleration Project $100,000 $20,000 for equipment and $20,000 for 4 years for support. Total: $480,314 ROANOKE ECONOMIC OFVEIOVMFXi RViMORIN Fagade Grants Approved: ROANOKE EWKCMIC DMW MEW ""ORm Total Proposed Fa4ade Grants in 2015: 6 Total Proposed Fagade Investment: $323,400 Total Value of Grants Awarded by the EDA (Maximum): $90,800 Total Estimated Investment of Projects: $3,150,000 Fagade Grants Awarded: I� ROANOKE ECONOMIC VM[Xi <YTHORIW ORIiY Total number of Facade Grants Issued: Total Approved Facade Renovation Investment: $533,878.79 Total Facade and Parking Lot Grants Awarded: $118,369.45 Estimated Total Project Investment: 515,520,000 Discretionary Grants: • Awarded: — Economic Development Department — Website Upgrade: $30,000.00 — Virginia Western CCAP Program: $10,000.00 — Grandin Theatre — Fagade /Box Office Upgrades: $50,000.00 • Approved: — Commonwealth's Opportunity Fund — Match for Confidential Project: $145,000.00 — LEAP's Community Kitchen AFID Grant Match: $20,000.00 — Gill Memorial Acceleration Center: $100,000.00 • Outstanding: — Roanoke Centre for Industry and Technology Sidewalk: $158,814.00 — Entrepreneur Grant Program: $36,500.00 — Heritage Point AFID Grant Match: $10,000.00 ROANOKE ECONOMIC OEVEWMEM FUTHOPIN Performance Agreement Pass - Throughs: • Ivy View: $228,391.49 • Roanoke Hotel Group, LLC (Cambria Suites): $188,227.98 • South Commonwealth Partners, LLC (Market Garage Hotel): $200,000.00 • Faison - Southern Lane (Home Depot): $152,257.54 Grant capped out in 2015 ROANOKE ECONOMIC DEVELOPMENT RUTNORIEY Looking Ahead... Support entrepreneurial development in the City by re- launching the Entrepreneur Grant and supporting the Gill Memorial Acceleration Center project and LEAP's Community Kitchen. Continued support for the Economic Development Department in regards to industrial recruitment and retention activities, including discretionary grants to assist with company relocations and expansions. Continued interest from developers in the Enterprise Zone program, specifically in regards to Fayade Grants in the downtown area and along Williamson Road. Site visits to important projects throughout the City, especially those financially supported by the EDA. Continued financial support for Virginia Western Community College's CCAP program. Financial support for continued marketing activities, including promotional videos and professional photographs for the new Economic Development website. Annual fall retreat, featuring guest speakers and project /site tours. Participation in ribbon cuttings /groundbreakings /open houses as more businesses open in the City. Continued support for the City Manager's Business Breakfast program. ROANOKE ECONOMIC ONEWPMENT FUTNORIW NMIRoanoke Valley Transportation y,n.aam. 1 REGIONAL March 31, 2016 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: 313 Luck Avenue, SW Roanoke, Virginia 24016 P: 540.343.4417 / F: 540.3414416 "tpo.org On behalf of the Roanoke Valley Transportation Planning Organization, I would like to request that a presentation of the Draft Roanoke Valley Transit Vision Plan be scheduled for the 2:00 p.m. session of the April 4, 2016 City Council meeting. I will present a summary of the draft plan at that time. Thank you. Sincerely, Cristina Finch, AICP, LEED AP Manager of Transit Planning and Programming TPO POLICY BOARD: Cities of Roanoke and Salem: Counties of Bedford. Botetourt. Montgomery and Roanoke; Town of Vinton: Greater Roanoke Transit Company fValley Metro): Roanoke - Blacksburg Regional Airport: Virginia Department of Rail a Public Transportation; Virginia Department of Transportation ROANOKE VALLEY AREA METROPOLITAN PLANNING ORGANIZATION aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 4, 2016 Subject: Presentation Regarding the Roanoke Valley Transit Vision Plan I would like to sponsor a presentation by Cristina Finch, Manager of Transit Planning and Programming at the Roanoke Valley - Alleghany Regional Commission, to provide an overview of the draft Roanoke Valley Transit Vision Plan. The purpose of the plan is to identify and recommend public transit improvements in various stages and timeframes for the region through the year 2040. Christopher Morrill 'yU City Manager Distribution: Council Appointed Officers 1 Roanoke Valley Transit Vision Plan Roanoke City Council April 4, 2016 NMI log A Key Component of the Regional Multimodal Transportation System R.nal VAI, Tramporta� ion Livable Roanoke Valley � 4 It 8/2015: Technical Report completed 9/2015: Consultant hired; Steering Committee established 11/2015: Public Workshops #1 1/2016: Public Workshops #2 ��, Roanoke V]IIry Iraasportalion • Bedford County • Botetourt Chamber of Commerce • Blue Ridge Independent Living Center • Council of Community Services • Downtown Roanoke Inc. • Freedom First • Local Office on Aging • New Horizons Healthcare • RADAR • RideSolutions • City of Roanoke City Manager's Office • City of Roanoke Social Services • Roanoke Regional Chamber of Commerce • Roanoke County • TAP • Valley Metro • Town of Vinton • Virginia Department of Health • Western Virginia Workforce Development Board all 1 9 Valley Metro Employee Survey 27 Valley Metro Customer Survey 1,895 General Public Survey 471 Public Meeting #1 i4 Online Survey 179 Valley Metro Customer Survey 804 Public Meeting #2 28 Online Interactive Forum 71 RADAR Customer Survey 112 Valley Metro Customer Survey 504 Botetourt Customer Survey TBD Focus Groups TBD FEEDBACK TOTAL: 4,165 Service Analysis Three steps were used to identify where the service area and connection gaps are located within the Roanoke region. Step #1: Public Input Uses Census and ACS data to develop demographic maps identifying where transit is the most viable within the Region. Step #3: Service Connection Gaps Travel _ Flow • • i Uses the Regional Travel Demand Model, Valley Metro data and survey results to develop origin- destination maps identifying major flows between areas and activity centers. AO POanao VaIlgTransponation 1 9 fish IN Rwnoke ValltyTransportation al IN RON Ro3nWe VaJlq Transportatiw NMI log �� Roanoke WI, Tlansp dG 60 Ink Ing ' Long -term Recommendations Long Term Recommendations _Increaze Service — Valley Mnro Routes Rovwke MPO New Route = SmartWayl SmartV4y Connecwr_ MulaLnodal Center i Route 6ttension � Sur lineTrolley �� Mulumodal District Roadways �Jurvdfalons � ao ]M NNTOWN pA Q ii �N // / W 3C pOANOKE TOWN OF VINiON -3 0 Miles Ol Rwnoke Vdlley Tamportarion Broad Recommendations • Maintain a centralized hub in Downtown Roanoke • Develop peripheral connections: • Carilion • Crossroads • Tanglewood • Valley View • Lewis Gale • VA Medical Center • Cave Spring • Hollins • Vinton • Downtown Salem • Coordinate transit service with Amtrak schedules MTRAK qY ��R..k. W II,Tr ,.p .� • Establish more partnerships • Regionalize services for people with disabilities across jurisdictions • Provide pedestrian access to bus stops • Dignify waiting at bus stops — ADA compliance �� Roanoke Valle, iranSpOnalion It • Present the Transit Vision Plan to Boards and Councils in the Roanoke Valley • Finalize Recommendations, Cost Estimates, Implementation Strategies • Draft Document: April 2016 • Final Document: June 2016 • TPO Policy Board Approval • Local Government Endorsements c J swoohev IieY inmPOnaOun Sol 1 ■I Pe Pe Cristina D. Finch, AICP, LEED AP Manager of Transit Planning and Programming Roanoke Valley - Alleghany Regional Commission cfinch @rvarc.org �n Roanoke Valley Trans Tonal /q) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of April, 2016. No. 40467 - 040416. A RESOLUTION authorizing acceptance of revised Victim /Witness Assistance Program grant from the Commonwealth of Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City Manager is hereby authorized on behalf of the City to accept from the Commonwealth of Virginia Department of Criminal Justice Services a revised Victini/Witness Assistance Program grant in the amount of $139,083 for Fiscal Year 2015 -2016, which has been revised to include an increase of $18,141 with no additional cost to the City, such grant being more particularly described in the report to Council dated April 4, 2016. 2. The local cash match for Fiscal Year 2015 -2016 shall be in the amount of $40,386. 3. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the revised grant in a form approved by the City Attorney, 4. The City Manager is further directed to famish such additional information as may be required by the Department of Criminal Justice Services in connection with the acceptance of the foregoing revised grant. R- accept revised victim witness rY1i -16. 4.4.16AOc ATTEST: e..et�'A Y?�t'131 D" City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of April., 2016. No. 40468- 040416. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Victim Witness Program Grant, amending and reordaining certain sections of the 2015- 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Administrative Supplies Equipment Revenues Victim Witness FY16 - State 35- 150 - 4560 -2030 $ 9,475 35- 150 - 4560 -2035 8,666 35- 150- 4560 -4561 $18,141 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: (� - y)& "If C)ep„lj City Clerk. (I I Y OF ROANOKE I ,11 Hil COMSi(1N bl'LnLIH "ti \TTORNFY 115 (TiI.RCH AVI NC L R()4NOFL, VI1M NH 34016 April 4, 2016 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice -Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: Acceptance of the Revised Victim Witness Program Grant Award Background: The Victim/Witness Assistance Program's grant award ( #16- V8554VW15) has been revised to include an increase of $18,141 from the Department of Criminal Justice Services (DCJS) for a total FY15 -16 grant award of $139,083. This grant will allow the Victim/Witness Assistance Program to continue to provide comprehensive information and direct services to crime victims and witnesses in accordance with the Virginia Crime Victim and Witness Rights Act. The Victim/Witness Program continues to operate with a full -time coordinator for the Circuit Court, as well as one full -time assistant for the Juvenile and Domestic Relations Court and one full -time assistant for the General District Court. The Victim/Witness Program is coordinated by the Office of the Commonwealth's Attorney )NWEALT[f OF VIRGINIA. GOp,p -; l� DON41 D I(\'D%F11 .� k V V<n Qu 10 Ti i. N.,. 843 LGIn (U.AIMON,V F II, \TTO IR. I, - 1+ 0'11 -1'_J, (I I Y OF ROANOKE I ,11 Hil COMSi(1N bl'LnLIH "ti \TTORNFY 115 (TiI.RCH AVI NC L R()4NOFL, VI1M NH 34016 April 4, 2016 Honorable David A. Bowers, Mayor Honorable David B. Trinkle, Vice -Mayor Honorable William D. Bestpitch, Council Member Honorable Raphael E. Ferris, Council Member Honorable Sherman P. Lea, Council Member Honorable Anita J. Price, Council Member Honorable Court G. Rosen, Council Member Dear Mayor Bowers and Members of City Council: Subject: Acceptance of the Revised Victim Witness Program Grant Award Background: The Victim/Witness Assistance Program's grant award ( #16- V8554VW15) has been revised to include an increase of $18,141 from the Department of Criminal Justice Services (DCJS) for a total FY15 -16 grant award of $139,083. This grant will allow the Victim/Witness Assistance Program to continue to provide comprehensive information and direct services to crime victims and witnesses in accordance with the Virginia Crime Victim and Witness Rights Act. The Victim/Witness Program continues to operate with a full -time coordinator for the Circuit Court, as well as one full -time assistant for the Juvenile and Domestic Relations Court and one full -time assistant for the General District Court. The Victim/Witness Program is coordinated by the Office of the Commonwealth's Attorney Considerations: There is no additional cost to the City for the $18,141 increase to the original grant award for FY15 -16. Recommendations: Accept the additional funding for Victim/Witness Grant #16- V8554VW15 of $18,141. Authorize the City Manager to sign and execute all appropriate documents, approved as to form by the City Attorney, to obtain the revised Grant #16- V8554VW15. Adopt the accompanying budget ordinance to establish revenue estimates of $18,141 in additional state grant funds and appropriate funding totaling $18,141 as outlined on Attachment A in accounts established in the Grant Fund by the Director of Finance. Res apqctfully bmitte`td/,�� // /�/ Donald S. Caldwell \. Commonwealth's Attorney DSC:jsl c: Christopher P. Morrill, City Manager Daniel Callaghan, City Attorney Barbara Dameron, Director of Finance Stephanie M. Moon, City Clerk Drew Harmon, Municipal Auditor Victim Witness Coordinator ATTACHMENT A 2030 Administrative Supplies $9,475 2035 Equipment $8,666 TOTAL $18,141 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 4, 2016 Subject: Acceptance of the Revised Victim Witness Program Grant Award I concur with the recommendation from Donald S. Caldwell, Commonwealth's Attorney, to accept additional funding from the Department of Criminal Justice Services (DCJS) in the amount of $18,141. 1 further recommend adopting the accompanying budget ordinance to establish a revenue estimate of $18,141 in additional state grant funds, and to appropriate funding totaling $18,141 in accounts to be established by the Director of Finance. `__ - - -- ti Christopher P. Morrill City Manager V Distribution: Council Appointed Officers Barbara Dameron, Director of Finance Report to Roanoke City Council April 4, 2016 Southeast Gateway Mural Project Southeast Gateway Mural Background • The scope of the project was approved by City Council as part of 2015 -2016 Public Art Work Plan • The budget includes $16,000 in Percent for Art Funds also approved by Council • This is the Roanoke Arts Commission's second public art project in this neighborhood and the second mural in the city. Process • The City of Roanoke received thirteen responses to a Request for Qualifications. • The selection panel narrowed the list down to the top three artists based on their past work, resume and experience with murals. • The top three responded to a Request for Proposals. • The panel conducted a phone interview with each of the finalists. • The panel and the Roanoke Arts Commission unanimously approved the selection of Brenda Councill to work with the neighborhood and design the mural. Selection Panel Members • Jeremy Butterfield - Roanoke Arts Commission • Scott Crawford - Roanoke Arts Commission • Sue Egbert - Roanoke Arts Commission and Artist • Kevin Kittredge - Southeast resident and former arts reporter for The Roanoke Times • Ron McCorkle - Southeast Action Forum Board Member • Amy Morgan - Chair, Belmont Neighborhood Association 'L S R C About the Artist • Internationally known artist Brenda Councill currently specializes in large scale murals • Her permanent murals can be seen in states along the east coast as well as in Mumbai India. • Her work is also included in many corporate and private collections. • She currently has studios in both Atlanta and Blowing Rock, NC. Why Her Response to the RFP Stood Out • Past experience with similar projects and in engaging the community in the final design for the mural. • She visited the site, did tests on the surfaces and walked the neighborhoods. • She proposed using only the eighteen columns which she felt would have the most impact under the bridge. • Her plans to engage the southeast community in the final design were very thoughtful. go t � am d� � . � � \ ��A Concept Design by Brenda Councill or • Seeking City Council's concurrence with the recommendation of the Roanoke Arts Commission • Questions? ' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 F'nx: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -uedk e1trk(&rommkwe.guv City Clerk CECELIA F. MCCOY Deputy Ciry Clerk CECELIA C WEBB, CMC April 6, 2016 A6615tam Depute City Clerk BRC Orange Avenue, LLC Jim Grdich, Vice President of Development 5826 Samet Drive, Suite 105 High Point, North Carolina 27265 Dear Mr. Lumsden: I am enclosing copy of Ordinance No. 40469- 040416 allowing certain encroachments requested by BRC Orange Avenue, LLC ( "BRC"), a North Carolina limited liability company qualified to conduct business in the Commonwealth of Virginia, the owner of four parcels of real estate located respectively at 2548 Orange Avenue, N.E., Roanoke, Virginia, known as Official Tax Map No. 7130101; 2512 Daleton Road, N.E., Roanoke, Virginia, known as Official Tax Map No. 7130102; 0 Orange Avenue, N.E., Roanoke, Virginia, known as Official Tax Map No. 7130103; and 0 Daleton Road, N.E., Roanoke, Virginia, known as Official Tax Map No. 7130116 ( "Properties "), for the placement of four retaining walls into and underneath portions of the public right of way located along Orange Avenue and adjacent to the Properties, which portions, in the aggregate, encompass approximately 183 square feet of the public right of way, to allow for existing utility poles to remain in place in connection with BRC's development of the Properties, subject to revocation by the City and upon certain terms and conditions Furthermore, Paragraph 5 of Ordinance No. 40469 - 040416 shall be in full force and effect at such time as a copy of this Ordinance, together with the Plat described above, duly signed, sealed, and acknowledged by BRC, have been admitted to record, at the cost of BRC, in the Clerk's Office of the Circuit Court of the City of Roanoke, Virginia, and shall remain in effect, unless otherwise revoked by the City, only so long as a valid, current certificate evidencing the insurance required in Paragraph 3 above is on file in the Office of the City Clerk for the City of Roanoke. In the event this Ordinance is not signed by BRC and recorded in the Clerk's Office of the Circuit Court of the City of Roanoke, Virginia, together with the Plat, on or before July 6, 2016, this Ordinance shall terminate and be of no further force and effect. BRC Orange Avenue, LLC Jim Grdich, Vice President of Development April 6, 2016 Page 2 The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 2016, and is in full force and effect upon the completion of the conditions of paragraph 5 of the Ordinance. Sincerely, 6-6- Stephanie M. Moon Reynolds, MMC City Clerk Enclosure pc: Andrew P. Lumsden, P. E., Lumsden Associates, P. C., P. O. Box 20669, Roanoke, Virginia 24018 The Honorable Brenda S. Hamilton, Clerk, Roanoke City Circuit Court Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Wayne Bowers, Director of Economic Development Cassandra Turner, Economic Development Specialist I Rl lnl_aU RlGI IT OI WAY IOCAI FD ADIMI IN rO ROANOKII 0RI9CIAt I AX MAP NOS. 713111 f11, 7110102, 7130 If) 1 , and 7130116 IN THE COUNCIL OF TI IE CITY OF ROANOKE, VIRGINIA The 41111 day of April, 2016. No. 40469- 040416. AN 012DINANC'F, allowing certain encroachments requested by BRC Orange Avenue, LLC ( "BRC "), a North Carolina limited liability company qualified to conduct business in the Commonwealth of Virginia, the owner of tour pancels of real estate located respectively at 2548 Orange Avenue, N.E., Roanoke, Virginia, known as Official Tax Map No. 7130101; 2512 Daleton Road, N.E., Roanoke, Virginia, known as Official Tax Map No. 7130102; 0 Orange Avenue, N.E., Roanoke, Virginia, known as Official Tax Map No. 7130103; and 0 Daleton Road, N.E., Roanoke, Virginia, known as Official Tax Map No. 7130116 ( "Properties "), for the placement of four retaining walls into and underneath portions of the public right of way located along Orange Avenue and adjacent to the Properties, which portions, in the aggregate, encompass approximately 183 square feet of the public right of way, to allow for existing utility poles to remain in place in connection with BRC's development of the Properties, subject to revocation by the City and upon certain terns and conditions; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that Authorization is hereby granted by the City ofRoanoke ( "City") to BRC to allow the placement and encroachment by BRC of four retaining walls (the "Retaining Walls ") into and underneath certain portions of the public right of way adjacent to the Properties, along Orange Avenue, N. E. The area of these encroachments is, in the aggregate, approximately 183 square feet within the public right of way, to allow for existing utility poles to remain in place In connection with the owner's development of the Properties, as more particularly set forth acid described in the City Council Agenda Report dated April 4, 2016. 'fhe encroachments are further identified and described as follows: a. An encroachment ofa retaining wall, consisting of 59 Lineal Feet, 31 within the public right -o£ -way, containing 43 square feet within the public light -of -way, and a distance not to exceed thirty one feet (31') into, and approximately six feet (6') underneath, the public right of way adjacent to Orange Avenue, N.B., as more particularly depicted, bounded, and described as "Proposed Retaining Wall F" on the plat entitled "Exhibit Showing Proposed Retaining Wall Encroaclunent for the District Vue Apartments Development Situated Along Orange Avenue, N.E. (U.S. Route No. 460)" dated March 18, 2016, prepared by Lumsden Associates, P.C., a copy ofwhich is attached to the City Council Agenda Report dated April 4, 2016 (the "Plat "), which Plat is incorporated herein by reference. b. An encroachment of a retaining wall, approximately thirty (30) Lineal Feet, consisting of 45 square feet within the public right -of -way, and a distance not to exceed thirty feet (30') into, and approximately thirteeu feet 03') undemeath, the public right of way adjacent to Orange Avenue, N.E, as more particularly depicted, bounded, and described as "Proposed Retaining Wall H" on the Plat. c. An encroachment of a retaining wall, approximately twenty five (25) Lineal Feet, consisting of thirty -seven (37) square feet within the public right-of-way, and a distance not to exceed twenty-five feet (25') into, and approximately sixteen feet (16') underneath, the public right- of-way adjacent to Orange Avenue, N.B., as moreparticularly depicted, bounded, and described as "Proposed Retaining Wall P" on the Plat. d. An eneroachment of a rclaining wall, approximately thirty -eight (38) Lineal Feet, consisting of fi Ify -eight (58) square Ibet within the public right- of-way, and a distance not to exceed thirty -eight feet (38') into, and approximately sixteen feet ( I6') underneath, the public right -of -way adjacent to Orange Avenue, N.E., as more particularly depicted, bounded, and described as "Proposed Retaining Wall C" on the plat. BRC shall record a copy of the Plat in the Clerk's Office of the Circuit Court of the City of Roanoke, Virginia, together with a fully executed copy of this Ordinance. BRC shall pay all recording costs. 2. BRC agrees that it shall construct, repair, maintain, and replace, or remove if necessary, the Retaining Walls in a good and workmanlike manner. BRC and its grantees, assignees, and successors in interest agree to indemnify and save harmless the City, its officers, agents, and employees from any and all claims for injuries or damages to persons or property, including attorney's fees, that may arise, directly or indirectly, by reason of the above - described encroachments and the construction, repair, replacement, maintenance, or removal of the Retaining Walls. BRC agrees that the authorizations for such encroachments are revocable at anytime by the City, in whole or in part, in the sole discretion of the City, and that such encroachments and Retaining Walls shall be removed from the public right -of -way at any time, upon written demand of the City, and that such placement and removal of the encroachments consisting of the Retaining Walls, in whole or in part, shall be at the sole cost and expense of BRC. BRC agrees that it shall repair, restore, and replace any damage to the public right -of -way, including, but not limited to, all pavement, sidewalks, and public improvements, caused by the placement and removal of the encroachments, at BRC's sole cost and expense, including and not limited to, any damage to the sidewalk caused in any manner by the lack of structural support due to the Retaining Wal ls underneath the public right -of -way. BRC shall be solely responsible for all costs and expenses related to the removal, relocation, maintenance, rcconslruction, or repair ofany buildings or improvements constructed on the Properties that maybe req ui red or deemed necessary as a result of the revocation of the encroachments permitted herein, ill whole nr in part. The City agrees that prior to any revocation of this encroachment permit by the City based on BBC's failure to maintain, repair, or replace the Retaining Walls as required by this Ordinance, the City shall give BRC thirty (30) days written notice to perform such maintenance, repair, or replacement of the Retaining Walls. 3. BRC, its grantees, assignees or successors in interest, shall, for the duration of this Permit, maintain on file with the Office of the City Clerk for the City of Roanoke, Virginia, evidence of insurance coverage in an amount not less than $2,000,000 of general liability insurance. The certificate of insurance must list the City of Roanoke, its officers, agents, and employees as additional insureds, and an endorsement by the insurance companynaming theseparties as additional insureds must be received within thirty ('30) days of passage of this Ordinance. BRC shall immediately notify in writing the City of any changes, modifications, acrd /or termination of any insurance coverages and /or policies required by this encroachment permit. 4. The City Clerk shall transmit an attested copy of this Ordinance to BRC Orange Avenue, LLC, at 5826 Samet Drive, Suite 105, High Point, N.C., 27625. 5. This Ordinance shall be in full force and effect at such time as a copy of this Ordinance, together with the Plat described above, duly signed, sealed, and acknowledged by BRC, have been admitted to record, at the cost of BRC, in the Clerk's Office of the Circuit Court of the City of Roanoke, Virginia, and shall remain in effect, unless otherwise revoked by the City, only so l oil gas a valid, c,,nent ",ti "Cate evidencing the insunaacc required in Paragraph 3 above is on file in the Office of [he ('fly CIcrk forth, City of Roin oku In the event this Ordinance is not signed by BRC and recorded in the Clerk's Office Cl the ('ircuil Court of the City of Roanoke, Virginia, together with the Plat, on or before July 6, 2016, this Ordinance shall terminate and Ile ofno fi rdlet force and effect. 6. BRC shall not enter into the area of the encroachments into the public right -of -way show,, on the Plat with persons, equipment, vehicles, or materials, or commence any con shaction, activities within the areas of the encroachments, unless and until (i) a copy of this Ordinance, together with the Plat, are recorded in the Clerk's Office of the Circuit Coma of the City of Roanoke, Virginia, in accordance with this Ordinance; and (ii) BRCsatisfies the insurancerequirements ofthis Ordinance. 7. Time is of the essence with respect to this Ordinance. 8. The terms, conditions, and obligations contained in this pennitshall run with theland and title to the Properties, and are made expressly binding on BRC and its BRC's grantees, assignees, and successors in interest. 9. Pursuant to Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: Def'Ay City Clerk. The undenigaccl, BRC Orange AVG., LLC a North Carolina lioited liability company, acknowledges that it has read and understands the terms and conditions stated above, and agrees to comply with those teens and conditions, BRC ORANGE AVE,, LLC, a North Carolina limited liability company, By: Name: Title: COMMONWEALTH /STATE OF CITY /COUNTY OF ) To -wit: 1, a Notary Public in and for the State and City aforesaid, do certify that the foregoing instrument was acknowledged before oe this by ,as Manager of BRC Orange Ave., LLC, a — day of __, 2016, liability company, for and on behalf of such company. Carolina limited My Commission Notary Registration CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 4, 2016 Subject: Request for Encroachment Permit to Construct Four (4) Retaining Walls Within the Right of Way Located Along Orange Avenue, N.E. Background: BRC Orange Avenue, LLC is going through the necessary review phase for construction of 324 new apartments which will be built along Orange Avenue, N.E. The purpose of the encroachment permit is for four (4) retaining walls to be constructed within the City's right -of -way for the District Vue Apartments Development. District Vue is a planned apartment complex with a total of nine (9) apartment buildings along with a clubhouse and recreation area. Each of the four (4) retaining walls to be constructed and maintained by the property owner is to allow for existing utility poles to remain in place. Wall "C" - 38 linear feet, Wall "F" - 31 linear feet, Wall "H" - 30 linear feet, Wall T' - 25 linear feet. Dimensions of walls are approximate based on 18 inch wall width design. See attached Exhibit #1 attached to this Report. Recommended Action: Approve the proposed Ordinance authorizing the encroachment of the four new retaining walls described above, into the right -of- way at the location described on the plat attached to this Report, upon the terms and conditions stated in the ordinance. All necessary documents required for this encroachment are to be approved as to form by the City Attorney. 1 ' / --- ice , - l-- �ypyChristopher Morrill �U\ City Manager Attachment: Plat Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Barbara A. Dameron, Director of Finance Wayne Bowers, Director of Economic Development Cassandra Turner, Economic Development Specialist pRoposs, F� AREA gw A . . . . . . . . . . . . . . MT� My w -X-WAYUlE ME_ wAyL,oE ORANGE AVENUE BnAmw WALL F 10 92 NIT --Pa SF. 77�T� u ORJOCGE 10 BE VACATED (US FOLL'TE Wo) MUTE 460) _`,, . AS. AT. �1. NOTES. AUA wm VARYSUZHAYFA%f� EXHIBIT SHOWS I NS�TLS BASTa IN A QUI SURBET WIN �5 SHOMI BASED W By� P nm ��"Sfl;e mmac, " A'ARn'sow. PROPOSED RETAINING WALL ENCROACHMENT A, �R!E a W INE FAUFaSIO' DEDWAII01f WN IS IS A�T AS �AIOVE� FOR 74E ARDWDAWNT-OF-WAYARE M�W WEdSW DISTRICT VUE �r $4,00 w R`W OF C'Er OF � E. PARCELS M.I.I. film"M r"xlw - fa"16 APARTMENTS DEVELOPMENT �B` OF . � AW74AZ Ra .. HEZRAI WE a� (A',-W �) AIA) - aaacIM BE A" � (0,5BIAP Aa) a` Aa� AKBT�-PEAY AIR � AVESAAE IdE SIMIED AT M2 DAEEMN M W � a` AXA000M �A� SITUA TO ALONG A, 7 ORANGE AVENUE. NE. (US ROUTE Nc, 460) a Sea; SAASr� SAEE Im BUBAMR. W 2W CITY OF ROANOKE, VIRGINIA SCALE 1- 60 AM. N � (M) M K12 DATE March 7, 2016 LUMSDEN ASSOCIATES, P.C. 1 466,r BRAMBLETON AVENUE '40 14 `LUl RO BOX 20069 F �l �;" PHON ENGINEERS SURVEYORS-PLANNER' AX 4 1441 15005 ROANOKE, VIRGINIA ROANOKE, VIRGINA 24018 E MAIL. MA[LSa 60, April 6, 2016 Barbara A. Dameron Director of Finance City of Roanoke Dear Ms. Dameron: CECELIA T. WEBB, CMC Assistant Deputy City Clerk I am enclosing copy of Resolution No. 40470 - 040416 setting the allocation percentage for personal property tax relief in the City of Roanoke for the 2016 tax year; in accordance with the requirements set forth in Section 58.1 -3524 (C) (2) and Section 58.1 -3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA ") of Chapter 951 of the 2005 Acts of Assembly, qualifying vehicles with a taxable situs within the City commencing January 1, 2016, shall receive personal property tax relief. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 2016. Sincerely, Stephanie M. Moon Reyno s, MMC City Clerk Enclosure c: Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, Treasurer Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia C. Merchant, Director of Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'Telephone: (540) 853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC F. -moll elerk(,�irow,okcvx.K ^• CECELIA F. MCCOY City Clerk Deputy City Clerk April 6, 2016 Barbara A. Dameron Director of Finance City of Roanoke Dear Ms. Dameron: CECELIA T. WEBB, CMC Assistant Deputy City Clerk I am enclosing copy of Resolution No. 40470 - 040416 setting the allocation percentage for personal property tax relief in the City of Roanoke for the 2016 tax year; in accordance with the requirements set forth in Section 58.1 -3524 (C) (2) and Section 58.1 -3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA ") of Chapter 951 of the 2005 Acts of Assembly, qualifying vehicles with a taxable situs within the City commencing January 1, 2016, shall receive personal property tax relief. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 4, 2016. Sincerely, Stephanie M. Moon Reyno s, MMC City Clerk Enclosure c: Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, Treasurer Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia C. Merchant, Director of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of April, 2016. No. 40470 - 040416. A RESOLUTION setting the allocation percentage for personal properly tax relief in the City of Roanoke for the 2016 tax year. WHEREAS, in accordance with the requirements set forth in Section 58.1 -3524 (C) (2) and Section 58.1 -3912 (E) of the Code of Virginia, as amended by Chapter I of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA ") of Chapter 951 of the 2005 Acts of Assembly, qualifying vehicles with a taxable situs within the City commencing January 1, 2016, shall receive personal property tax relief, and, WHEREAS, this Resolution is adopted pursuant to Ordinance 37221 - 101705 adopted by City Council on October 17, 2005, NOW THEREFORE BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That tax relief shall be allocated such as to provide 100% tax relief for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued at $1,001 420,000 will be eligible for 48.4% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 48.4% tax relief on the first $20,000 of value. 4. That all other vehicles which do not meet the definition of "qualifying" (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. That the percentages applied to the categories of qualifying personal use vehicles are estimated fu11y to use all available PPTRA funds allocated to the City of Roanoke by the Commonwealth of Virginia. ATTEST: I�Nepu+y City Clerk. Meeting: April 4, 2016 Subject: Adoption of Tax Year 2016 Personal Property Tax Relief Act ( PPTRA) Percentage Background: The PPTRA was enacted in 1998 and provides for a measure of personal property tax relief based on assessed motor vehicle values. (Vehicles valued at $1,000 and below are exempt from taxation.) The amount of relief each locality receives from the Commonwealth has been fixed since 2006 (Roanoke currently receives 88,075,992 annually). Considerations: City Council is required by the Commonwealth to annually adopt a resolution setting the percentage reduction in personal property for that year. City staff computed the effective reimbursement rate using information provided by the Commissioner of the Revenue and trend data. The percentage reduction is calculated to distribute the 88,075,992 block grant allocation from the Commonwealth in an equitable manner. When the prior year levy and the calculated averages increase, as is the case this year, the relief percentage decreases. As there is a fixed grant amount, the higher the levy, the smaller share each taxpayer receives. The rate as computed for tax year 2016 is 48.4 %, down from the 2015 rate of 49.0 %. Recommended Action: Adopt the attached resolution which establishes the percentage reduction for personal property tax relief at 48.4% for the City of Roanoke for the 2016 tax year. Aarba A. Dameron Director of Finance Distribution: Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, Treasurer Council Appointed Officials Amelia C. Merchant, Director of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of April, 2016. No. 40471 - 040416, AN ORDINANCE to appropriate and de- appropriate funding from the Series 2016 Bonds to various capital projects, amending and reordaining certain sections of the 2015 -2016 Stormwater Utility, Civic Facilities, Capital Projects, and School Capital Projects Funds, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2015 -2016 Stormwater Utility, Civic Facilities, Capital Projects, and School Capital Projects Funds Appropriations be, and the same are hereby, added, amended, and reordained to read and provide as follows: Stormwater Utility Fund Appropriations Stormwater Improvements 03- 530 - 3017 -9384 $ 1,920,000 Civic Facilities Fund Appropriations Civic Center Upgrades 05 -550- 8635 -9340 1,500,000 Appropriated from 2016 Bond Funds 05 -550- 8631 -9377 1,500,000 Capital Projects Fund Appropriations Parks & Rec Master Plan—Phase 11 08- 530 - 9434 -9344 1,000,000 Passenger Rail Infrastructure 08- 530 - 9434 -9362 2,500,000 Streetscape Improvements 08 -530- 9434 -9363 500,000 Curb, Gutter, Sidewalk FY16 08- 530 - 9434 -9370 1,000,000 Library Renovations 08 -530- 9434 -9378 3,577,000 Bridge Renovations 08- 530 - 9434 -9383 5,650,000 Appropriated from 2016 Bond Funds 08- 530 - 9469 -9377 698,386 Appropriated from 2016 Bond Funds 08- 530 - 9593 -9377 ( 250,000) Appropriated from 2016 Bond Funds 08 -530- 9595 -9377 ( 665,000) Appropriated from 2016 Bond Funds 08 -530- 9596 -9377 ( 344,869) Appropriated from 2016 Bond Funds 08- 530 - 9653 -9377 ( 2,500,000 ) Appropriated from 2016 Bond Funds 08- 530 - 9964 -9377 ( 56,168) Appropriated from 2016 Bond Funds 08- 530 - 9965 -9377 (3,332,349) Revenues General Obligation Bond Proceeds —Par 08- 110 - 1234 -1042 7,240,000 General Obligation Bond Proceeds — Premium 08- 110 - 1234 -1046 537,000 School Capital Projects Fund Appropriations Round Hill Exp — Phase III PH Stadium Turf Replacement Revenues General Obligation Bond Proceeds Par General Obligation Bond Proceeds — Premium 31- 060 - 9582 -9379 $ 8,038,543 31- 060 - 9582 -9382 461,457 31- 110 - 1234 -1042 7,930,000 31- 110 - 1234 -1046 570,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 6 rnMC64P 1Jeput City Clerk. aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 4, 2016 Subject: Appropriation of Proceeds from the Sale of Series 2016 General Obligation Public Improvement and Refunding Bonds Background: On June 15, 2015, Council authorized the issuance of 2016 new money general obligation bonds in an amount not to exceed $27 million. The approved FY 2016 CIP at that time totaled $26,147,000. Subsequent to this authorization, scheduling changes and a reprioritization of projects enabled the City to issue less than originally anticipated while focusing on higher priority projects. The 'original' issuance authorization is detailed below. On March 8, 2016, the City of Roanoke issued new money and refunding bond series 2016 (tax- exempt) in the amount of $37,135,000, the form of which bonds were approved by counsel for the City. The new money portion was $19,770,000 and the refunding portion was $17,365,000. The new money bond portion will be utilized to fund projects included in the City's approved Capital Improvement Plan (CIP). Funding was appropriated in advance of issuance for all of these projects. The projects are detailed in the 'final' issuance below. School Facilities Maintenance and Improvements Bridge Renovation Projects Library Master Plan Parks and Recreation Master Plan Civic (Berglund) Center Improvements Stormwater Management Curb, Gutter, and Sidewalk Program Streetscape Improvements Virginia Passenger Rail Final Original 8,500,000 $ 8,500,000 1,700,000 5,650,000 3,577,000 3,577,000 1,000,000 1,000,000 3,000,000 1,500,000 1,920,000 1,920,000 1,000,000 1,000,000 500,000 500,000 2,500,000 $ 21,197,000 $ 26,147,000 New money bond proceeds of $19.77 million are less than the projects to be funded of $21.197 million due to these bonds being issued at a premium. A bond issuance premium provides up front funds for the project and enables the amount of debt issuance to be reduced. This occurs when the market rate on the bonds is lower than the stated interest rate. Bond issuance premium of $1.7 million will therefore be appropriated toward project costs. The refunding portion of the bonds was used to refinance tax - exempt debt issued in 2008 and 2012. The refunding transaction results in a net present value savings of $1,801,040 to the City in interest costs. The size of the issue, along with the City's reaffirmed AA+ rating from Fitch and Standard and Poor's, enabled the City of Roanoke to take advantage of low rates in a competitive bidding process in the municipal tax exempt market. The true interest cost for the 2016 new money and refunding bond series was 2.54% with an average life of 12 years. At the time of Council appropriation, budget placeholder entries were made, enabling staff to maintain a proper record of appropriation of funds in advance of issuance. Upon sale of the bonds, it is now appropriate for a revenue estimate to be developed for proceeds from the sale of bonds and associated bond premium and adjust and remove the placeholder entries. Recommended Action: Adopt the accompanying budget ordinance to reflect the sale of Series 2016 Bonds. Sincerely, A.'DAMERON Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Kathleen Jackson, Executive Director of Fiscal Services, RCPS CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 Roanoke, Virginia 24011 4220 Telephone (540)85 }2821 Fax: (540)853 -6142 BARBARA A. DANIERON Director of Finance April 4, 2016 Dear Mayor Bowers and Members of City Council: Subject: February FYI Financial Report - City of Roanoke ANDREA F. TRENT AW,can Director of Finance The following financial report provides commentary on the City's financial results for the eight months ended February 29, 2016. General Fund Through February, FYI year -to -date revenues were $128.4 million, or 47.2% of the current revenue estimate for the year. Significant tax revenues, such as Personal Property and Business License taxes are not due until later in the year. Year -to -date revenues decreased 0.3% or ($443,000) compared to the same period in FYI 5. The decrease was primarily due to the timing of current real estate tax payments. Through February, expenditures were $184.9 million, or 67.5% of the current expenditure budget for the year. Year -to -date expenditures were 1.4% or $2.5 million higher compared to the prior year mainly due to the increased funding to Schools. Also contributing to the increase was the timing of payments on recycling and street maintenance contracts. Stormwater Utility Fund Stormwater fee revenue year -to -date as of February 29, 2016 was $2.0 million, or 52.9% of FYI anticipated revenues. Operating expenses were $2.1 million, or 47.5% of the expense budget, resulting in an operating loss of $86,000. Change in net position, after transfers and contributions, was a loss of approximately $188,000. Stormwater fees are being charged using a phased -in approach. In FYI 5, which was the first year of implementing the fee, the approved fee was 30 cents per billing unit of impervious service. In FYI the approved fee increased to 60 cents per billing unit. Civic Center Fund FYI year -to -date change in net position was a loss of $464,000 compared to the budgeted loss of $475,000. The year -to -date operating revenue through February was $959,000 lower than the budgeted revenue primarily due to lower than expected ticket revenue as a result of the timing of events. Correspondingly, operating expenses were $905,000 lower than budgeted. The operating loss was approximately $54,000 more than the fiscal year -to -date budgeted operating loss. The current forecast indicates the center's performance will be a $391,000 greater loss than budgeted. Parking Fund Through February, approximately 65.9% of anticipated operating revenue has been realized. Operating revenues increased compared to the prior fiscal year due in part to fee enhancements that became effective July 1, 2015. Due to the transient nature of parking customers, it is difficult to isolate the amount of revenue that is directly related to fee increases. Market garage revenues are down due to the current hotel construction and Norfolk Southern relocation. Church Avenue and Gainsboro garage have increased occupancy in addition to an enhancement in fees. A reduction in revenue from the previous fiscal year is due to the sale of the Williamson Lot in FYI S. Operating expenses decreased 3.89% or $71,000. Operating income, before the net decrease of non - operating expenses and transfers was approximately $540,000. After non- operating expenses and transfers, the fund's change in net position was approximately$243,000. Closing In February, the U.S. unemployment remained stable at an eight -year low of 4.9 %. Consumer spending declined slightly in February related to rising fuel prices. With a strengthening housing market and a stabilizing manufacturing sector, it is expected that economic activity should accelerate in 2016 as rising employment, income, home values and confidence drive more spending. The local economy has continued to grow at a moderate pace in the fiscal year 2016. The City's financial performance will continue to be carefully monitored by the various departments which are involved with oversight of the City's budgeting and financial processes. Please contact me with any questions you have on these financial statements Sincerely, l�� n arbar A. Dameron Director of Finance Attachments Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon Reynolds, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum Revenue Source General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Intergovernmental Charges for Services Internal Services Transfers From Other Funds Miscellaneous Revenue Total Expenditures General Government Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation and Cultural Community Development Transfer to Debt Service Fund Transfer to School Fund Nondepartmenlal Total CITY OF ROANOKE, VIRGINIA GENERALFUND FOR THE EIGHT MONTHS ENDED FEBRUARY 29, 2016 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Revenue Budget Budget Variance $ 10 9.827.000 $ (63751,693) 78.120,00D (36.057423) 1,195,000 (576,181) 1,284,000 (770,032) 235,000 (109,223) 69,872,200 (37,099.657) 8,427,000 (3,727,641) 2,520800 (1,080.267) 45,301 53.5% 652169 (596,089) $ 272,177,670 $ (143768207) Actual Jul 1 - Feb 29 2015-2016 $ 46, D75, 307 4206257 618,819 513,968 125,777 32,772,543 4 699 359 1 439 733 45,301 56,08D $ 128,409,463 Ai Percent of Jul 1 -Feb 28 FYI vs FYI Budget 2014 -2015 Variance Received $ 47,888,383 (3.8 %) 42.0% 39,318,184 7.0% 53.8% 788,563 (21.6 %) 51.8% 674,147 (23.8 %) 40.0% 122,245 2.9% 53.5% 32572,885 0.6% 46.9% 4,807,804 (25 %) 55.8% 2,312,950 (37.8 %) 57.1% 42,402 6.8% 100.0% 325347 (82.8 %) 8.6% E 128,852,911 (0.3 %) 473% STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Expenditure Uncommitted Budget Balance $ 15,644,851 5 4,475,483 8,675,007 2,923,189 65, 738, 920 19,660.013 26,085,725 6,970.831 39, 346, 419 15, 5 66, 836 10,564,572 3,279,564 7,962,561 2,502,536 12 716,023 1,847,487 77.794,000 25,931,336 9400216 5,890,231 $ 273,928,294 E 89,047,506 Actual Jul 1 - Feb 29 2015 -2016 $ 11,169.368 5,751,817 46,078,907 19,114,894 23,779,583 ],285,008 5,460,025 10,868,536 51,862664 3 509 985 $ i6g86g787 Actual Percent of Jul 1. Feb 28 FY16 vs FY15 Budget 2014 -2015 Variance Obligated $ 10.584.772 5.5% 714% 5505,750 4.5% 663% 45,990,784 0.2% 70.1% 18,219,715 4,9% 73.3% 24,185,311 (17 %) 60.4% 7,231,890 07% 69.0% 4,896,850 115% 1 10,635,103 2.2% 85.5% 49,694,136 4.4% 667% 5440,842 (35.5 %) 373% It 182385,154 1.4% 67.5% CITY OF ROANOKE, VIRGINIA STORMWATER UTILITY FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED FEBRUARY 29, 2016 (UNAUDITED) FY 2016 Adopted Budget FY 2016 Operating Revenues Stormwater Utility Fees Total Operating Revenues Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income /(Loss) Nonoperating Revenues /(Expenses) Investment Income Interest Expense Net Nonoperating Revenues Income /(Loss) Before Transfers and Contributions Transfers and Contributions Transfer from General Fund Transfer from Capital Projects Fund Transfer to Capital Projects Fund Transfer to Debt Service Fund Net Transfers and Contributions Change in Net Position $ 3,741,985 $ 1,980,568 3,741,985 1,980,568 4,347,911 2,066,204 234 4,347,911 2,066,438 (605,926) (85,870) 6,539 (74,825) (23,001) (74,825) (16,462) (680,751) (102,332) 806,588 278,316 (421,723) 384,865 $ (295,886) 2 (20,500) (343,429) (85,613) $ (187,945) FY 2015 $ 1,047,416 1,047,416 1,214,631 1,214,631 (167,215) 252 252 (166,963) 624,845 75,000 (207,863) 491,982 $ 325,019 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED FEBRUARY 29, 2016 (UNAUDITED) with[: Ooeratina Expenses Personal Services Budget YTD FY 2016 FY 2015 Operating Revenues 4,830,030 4,009,934 3,902,154 Rentals $ 2,906,942 $ 2,604465 $ 2,212,281 Event Expenses 1,246,274 798,582 1,089,592 Advertising 325,621 275,492 305,775 Admissions Tax 316,151 280,676 274,936 Facility Surcharge/Ticket Rebate 276,103 190,080 257,356 Commissions 146,387 89,149 142,431 Ancillary 129,822 150,222 49,839 Miscellaneous 67,800 67,529 57,769 Total Operating Revenues 5,415,100 4,456,195 4,389,979 Ooeratina Expenses Personal Services 825,741 749,866 750,043 Operating Expenses 4,830,030 4,009,934 3,902,154 Management Fees 265,728 256,664 256,664 Depreciation 696,660 696,660 618,925 Total Operating Expenses 6,618,159 5,713,124 5,527,786 Operating Loss (1,203,059) (1,256,929) (1,137,807) Nonoperating Revenues /(Expenses Investment Income - 58,540 64,637 Interest Expense (341,350) (335,032) (357,624) Net Nonoperating Expenses (341,350) (276,492) (292,987) Net Loss (1,544,409) (1,533,421) (1,430,794) Transfers and Contributions Transfer from General Fund 1,069,445 1,069,445 1,070,555 Net Transfers and Contributions 1,069,445 1,069,445 1,070,555 Change in Net Position $ (474,964) $ (463,976) $ (360,239) 3 4 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED FEBRUARY 29, 2016 (UNAUDITED) FY 2016 Adopted FY 2016 Budget Budget YTD FY 2016 FY 2015 Operating Revenues Market Garage $ 448,000 $ 298,667 $ 229,265 $ 263,056 Elmwood Park Garage 642,000 428,000 403,631 416,082 Center in the Square Garage 371,000 247,333 258,543 235,457 Church Avenue Garage 675,000 450,000 450,822 407,364 Tower Garage 437,000 291,333 288,384 276,701 Gainsboro Garage 103,000 68,667 114,673 54,015 Campbell Garage 168,000 112,000 112,989 89,654 Williamson Lot - - (275) 54,863 Higher Ed Center Lot 45,000 30,000 33,057 29.197 Market Lot 39,000 26,000 30,344 28.432 Elmwood Lot 80,000 53,333 61,241 50,696 Warehouse Row Lot 41,000 27,333 25,163 25,465 West Choi Lots 26,000 17,333 15,324 15.324 Off Street Parking Violations (All Locations) 55.000 36,667 36,667 39,634 On Street Parking Violations 365,000 243.333 241342 225,499 Total Operating Revenues 3,495,000 2,329,999 2,303,170 2,211,439 Operating Expenses Operating Expenses 2,104445 1,402,963 1,102,120 1,192 890 Depreciation 961,698 660,685 660,685 641,132 Total Operating Expenses 3,066,143 2,063,648 1,762,805 1,834,022 Operating Income 428,857 266,351 540,365 377,417 Nononeraling Revenuesi(Expenses) nvesturenl Income - - 53,363 49,601 Interest Expense (452,055) (301,370) (350,880) (386.639) Net NOnoperating Expenses (452,055) (301,370) (297,517) (337,038) Incomel( Loss) Before Transfers and Contributions (23,198) (35,019) 242,848 40,379 Transfers and Contributions Transfer from Capital Projects Fund - - - 125,000 Transfer to DOT Fund - - - (917) Net Transfers and Contributions 124,083 Change in Net Position $ (23,198) $ (35,019) $ 242.848 $ 164.462 4 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED FEBRUARY 29, 2016 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED FEBRUARY 29, 2016. BALANCE AT BALANCE AT BALANCE AT JANUARY 31, 2016 RECEIPTS DISBURSEMENTS FEBRUARY 29, 2016 FEBRUARY 28, 2015 CONSOLIDATED FUNDS 40,165,878.89 34,34%423.06 43,068,392.89 31,437,909.06 38,707,881.85 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING 15 A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FORTH E FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING FEBRUARY 29, 2016. THAT SAID FOREGOING: CASH DEPOSITS IN TRANSIT CASH IN WELLS FARGO BANK INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL BNC PUBLIC FUNDS MONEY MARKET VIRGINIA INVESTMENT POOL HRCCC- VIRGINIA INVESTMENT POOL VIRGINIA SNAP PROGRAM (U.S. SECURITIES) TOTAL March 30, 2016 45,703.64 3,570,887.78 839,754.84 22,376.32 15,098,980.17 3,778,814.16 8,086,392.15 31,437,909.06 (� hl 7�oaua of EVELYN POWERS, TREASURER 7.b.3. City of Roanoke Financial Report Eight Months Ended February 29, 2016 FY16 General Fund Overview Through February, M6 recognized revenues were 47.2% of the current revenue estimate. This was an decrease of 0.3% compared to the same period in FY15. Current real estate tax decreased 4.4% or $i.9 million primarily to the timing of payments received. Other local taxes were up 7.0 %, or $2.7 million compared to last year due to strong performance in meals tax which increased 3.2% when adjusted for the rate increase and the timing of Business License tax payments. YTD expenditures were 67.5% of M6 budgeted expenditures, and were 1.4% higher than the same period last year due to increased funding for schools and the timing of payments for recycling and street maintenance contracts. 14.0 12.0 y 10.0 C O 8.0 6.0 4.0 2.0 0.0 Sales Tax Growth FY16 Revenue Estimate $20.5 M r Ivlonins rnueu u list • Prior YTD Actual - YTD Budget YTD Actual Sales tax revenue increased 1.4% over same period in FY15, and is 1.2% higher than YTD budget. 3 Meals Tax FY16 Revenue Estimate $15.476 M 12.0 9.0 N C O 6.0 3.0 0.0 7 Months Ended 01/31 • Prior YTD • YTD Budget YTD Actual FY16 revenue is 1.4% higher than budget YTD. The tax rate increased from 5.0% to 5.5 %, effective July 1, 2015. Adjusting for this, revenues grew 3.2% over the prior year. 4 6w, 4.0 U) 0 3.0 t�F xfl .I l Lodging Tax Exceeding Budget and Prior Year FY16 Revenue Estimate $4.267 M 8 Months Ended 2/29 ■ Prior YTD ■ YTD Budget YTD Actual Lodging tax revenue increased 4.4% over FYi5, and is 3.8% higher than budget YTD. 5 Personnel (Salary /Benefit) Lapse N* 75.0 60.0 c 45.0 0 30.0 15.0 0.0 Target Actual 8 Months Ended 2129 YTD generated personnel lapse is m% or $755k ahead of target. 6 6.0 5.0 4.0 c 3.0 0 2.0 1.0 0.0 Children's Services Act (CSA) Target Actual 8 Months Ended 2129 YTD expenses are 12.1% or $677k below target of $5.6M. 7 N C f6 N 7 O s 1,000 800 600 400 200 0 Residential Juvenile Detention Target 8 Months Ended 2129 Actual YTD expenses are 18.7% or $imik above target of $595k. 8 N 9 C A 0 O L r Solid Waste Tipping Fees 2,000 1,500. 1,000: _.. 500 Target 8 Months Ended 2129 Actual YTD costs are o% or $3k below target of $1.3M. 9 Motor Fuel Expenses 1000 800 N c 600 400 - 200 0 Target 8 Months Ended 2/29 Actual YTD expenses are 5.5% or $34K above a non - seasonally adjusted target of $62oK. 10 City Performance Through February Total revenues through February were 0.3% lower than the prior year. The timing of Real Estate tax payments contributed to the revenue decrease. YTD expenditures were 1.4% higher than the same period in the prior year mainly attributed to timing of payments and increased funding to Schools. Expenditures will continue to be monitored by management. In February, the national unemployment remained stable at 4.9 %, the lowest in eight years. Rising fuel prices affected consumer spending but housing market and manufacturing sector improvements should accelerate economic activity in aoi6 Local economy continued to grow at a moderate pace. Office of the Mayor CITY OF ROANOKE rotlaffittiou WHEREAS, local governments throughout the Commonwealth provide valuable services to the citizens of the communities they serve; WHEREAS, in recognition of the work performed by local governments, the Virginia General Assembly on February 29, 2012 designated the first week in April as Local Government Education Week in Virginia, WHEREAS, April 2, 1908 was the creation of the Council- Manager form of government in the City of Staunton, thereby making the first week in April appropriate for this designation; WHEREAS, the Virginia Local Government Management Association Civic Engagement Committee encourages local governments to engage and educate students on all services provided at the local level to increase their awareness of career opportunities in local government; WHEREAS, Council Member Anita James Price, a retired educator and advocate for our youth, spearheaded the reorganization of the Youth Services Citizen Board which reorganization included the designation of positions on the board for students at William Fleming High School and Patrick Henry High School; WHEREAS, educators from Roanoke City Public Schools also actively participate in the reorganized Youth Services Citizens Board as members of the Board or assisting the Board in promotion of its programs and initiatives; WHEREAS, the first Roanoke City Youth Summit was held on August 2, 2014 for local middle and high school students; and the summit continues to be held each year on the first Saturday in August and WHEREAS, the Youth Services Citizen Board, in collaboration with students, educators, and representatives of City departments including Public Libraries and Parks and Recreation, engages in programs dedicated to the promotion of our youth including the National League of Cities Congressional City Conference, the Global Youth Service Day, the Star City Reads program, and the Kids to Parks Day NOW, THEREFORE, 1, David A. Bowers, Mayor of the City of Roanoke, Virginia, in recognition of the efforts of the Youth Services Citizen Board and the City to promote civic engagement by our youth, do hereby proclaim April 4 -9, 2016 throughout this great six time All- America City as LOCAL GOVERNMENT EDUCATION WEEK. Given under our hands and the Seal of the City of Roanoke this fourth day of April in the year two thousand and anit ATTEST. M StepharHe Mon Reynolds City Clerk Dear Mr. Cronin: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 4, 2016, you were appointed as the Citizen -at -Large Member of the City of Roanoke Finance Board to fill the unexpired term of office of Brian K. Redd ending June 30, 2016; and thereafter, an appointment for an additional two -year term of office ending June 30, 2018. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as the Citizen -at -Large Member of the City of Roanoke Finance Board. Sincerely, Stephanie M. Moon eynolds, MMC City Clerk Enclosures pc: Barbara A. Dameron, Secretary, City of Roanoke Finance Board with application CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 ' Roanoke, Virginia 24011 -1536 TelepOm,e: (540)853 -841 Fax: (540)8534145 STEPHANIE M. MOON REYNOLDS, MMC E -,nail elerkQiuoanokevo.gov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC &M,wit Deputy City Clerk April 6, 2016 Kenneth S. Cronin 2101 Avenel Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Cronin: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 4, 2016, you were appointed as the Citizen -at -Large Member of the City of Roanoke Finance Board to fill the unexpired term of office of Brian K. Redd ending June 30, 2016; and thereafter, an appointment for an additional two -year term of office ending June 30, 2018. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as the Citizen -at -Large Member of the City of Roanoke Finance Board. Sincerely, Stephanie M. Moon eynolds, MMC City Clerk Enclosures pc: Barbara A. Dameron, Secretary, City of Roanoke Finance Board with application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of April 2016, KENNETH S. CRONIN was appointed as the Citizen -at -Large Member of the City of Roanoke Finance Board to fill the unexpired term of office of Brian K. Redd ending June 30, 2016; and thereafter, an appointment for an additional two -year term of office ending June 30, 2018. 2016. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk Geoffrey W. L. Manning 2769 Westhampton Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Manning: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 4, 2016, you were appointed as a member of the Parks and Recreation Advisory Board to fill the unexpired term of Erin M. Dudley ending March 31, 2017. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Parks and Recreation Advisory Board. Sincerely, V\,)!\ Stephanie M. Moon Reynolds, MMC City Clerk Enclosures PC: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board CITY OF ROANOKE a OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone; (540)853 -2541 Pax: (540)853-1145 STEPHANIE M. MOON REYNOLDS, MMC E -mail: clerk @roapok ..,, CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WERR, CMC Ankh nt Deputy City Clerk April 6, 2016 Geoffrey W. L. Manning 2769 Westhampton Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Manning: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 4, 2016, you were appointed as a member of the Parks and Recreation Advisory Board to fill the unexpired term of Erin M. Dudley ending March 31, 2017. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Parks and Recreation Advisory Board. Sincerely, V\,)!\ Stephanie M. Moon Reynolds, MMC City Clerk Enclosures PC: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of April 2016, GEOFFREY W. L. MANNING was appointed as a member of the Parks and Recreation Advisory Board to fill the unexpired term of Erin M. Dudley ending March 31, 2017. 2016. Given under my hand and the Seal of the City of Roanoke this sixth day of April YkCity Clerk R' CITY OF ROANOKE Q) OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telepkone (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MM( E-mail: clerk(lramlekeva.g °v CECELIA F. MCCOV ('ily ('lerk Deputy City Clerk CECELIA T. W EBB, CMC A,AO. t De,ua, City Clerk April 6, 2016 Byron Lee Hamlar 4615 Renfro Boulevard, N. W. Roanoke, Virginia 24017 Dear Mr. Hamlar: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 4, 2016, you were appointed as a member of the Fair Housing Board for a three - year term of office to replace Lawrence K. Dowler ending March 31, 2019. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Fair Housing Board. Sincerely, lsvtQa.,� ��ti Stephanie M. Moon Reynolds, MIMIC City Clerk Enclosures pc: Crystal Hypes, Secretary, Fair Housing Board with application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of April 2016, BYRON LEE HAMLAR was appointed to replace Lawrence K. Dowler as a member of the Fair Housing Board for a three -year term of office ending March 31, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk Dear Miss Garcia: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 4, 2016, you were appointed to replace Ashleigh Lowery as a member (Student) of the Youth Services Citizen Board, for a one -year term of office, commencing July 1, 2016. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member (Student) of the Youth Services Citizen Board. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures PC: Aisha Johnson, Assistant to the City Manager CITY OF ROANOKE a OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Iel,lutue: (540)953 -2541 Fan (540)953 -1145 STEPHANIE M. MOON EXYNOLD.S, MMC E -mail 0e.Ierlrmmukeru,ree CECELIA F. MCCOY City Clerk Deputy City Clerk April 2016 p CECELIA T. WEBB, CIVIC Assistant Deputy City Clerk Harley Garcia 1838 Oxford Avenue, S. W. Roanoke, Virginia 24015 Dear Miss Garcia: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 4, 2016, you were appointed to replace Ashleigh Lowery as a member (Student) of the Youth Services Citizen Board, for a one -year term of office, commencing July 1, 2016. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member (Student) of the Youth Services Citizen Board. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures PC: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of April 2016, HARLEY GARCIA was appointed to replace Ashleigh Lowery as a member (Student) of the Youth Services Citizen Board, for a one -year term of office, commencing July 1, 2016. 2016. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk CITY OF ROANOKE im OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 '1"•` Roanoke, Virginia 24011 -1536 .. z Telephone: (540)853 -2541 Pt.: (540)853 -1145 S1'EPIIANIEM. MOON BLVNOLDS, MMC F. -moil: elerk(7rnnnokevx . guv CECELIA F. MCCOV City Clerk Deputy City Clerk CECELIA T. WEBB, CMC A.htnnt Deputy City Clerk April 6, 2016 Kameron Washington Brown 3108 Keene Street, N. W. Roanoke, Virginia 24017 Dear Miss Washington Brown: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 4, 2016, you were appointed to replace Malik Morris as a member (Alternate Student) of the Youth Services Citizen Board, for a one -year term of office, commencing July1, 2016. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member (Alternate Student) of the Youth Services Citizen Board. Sincerely, dL Stephanie M. Moo Reyno MMC City Clerk Enclosures pc: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of April 2016, KAMERON WASHINGTON BROWN was appointed to replace Malik Morris as a member (Alternate Student) of the Youth Services Citizen Board, for a one -year term of office, commencing July 1, 2016. 2016. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk c CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fnx: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E-Wl: elcrk(,rronnokevn.gov CECELIA F. MCCOV City Clerk Deputy ('try Clerk April 6, 2016 p CECELIA T. WEBB, CMC Assistant DeOogv Clay Clink Beatrice Schleupner 1842 Greenwood Road, S. W. Roanoke, Virginia 24015 Dear Miss Schleupner: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 4, 2016, you were appointed to replace Quentin Long as a member (Alternate Student) of the Youth Services Citizen Board for a one -year term of office, commencing July 1, 2016. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member (Alternate Student) of the Youth Services Citizen Board. Sincerely, Stephanie M. Moo Reynolds, MMC City ity Clerk pc: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA ) To -wit, CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of April 2016, BEATRICE SCHLEUPNER was appointed to replace Quentin Long as a member (Student) of the Youth Services Citizen Board, for a one -year term of office, commencing July 1, 2016. 2016. Given under my hand and the Seal of the City of Roanoke this sixth day of April �.�City Clerk Kenai Hunt 321 Corbin Circle, N. W. Roanoke, Virginia 24017 Dear Ms. Hunt: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 4, 2016, you were appointed as a member (Student) of the Youth Services Citizen Board, for a one -year term of office, commencing July 1, 2016. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member (Student) of the Youth Services Citizen Board. Sincerely, Stephanie M. Moon Re olds, MC City Clerk Enclosures PC: Aisha Johnson, Assistant to the City Manager CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -,nail elerk(Nrounokeva.gov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC A,,istuot Deputy City Clerk April 6, 2016 Kenai Hunt 321 Corbin Circle, N. W. Roanoke, Virginia 24017 Dear Ms. Hunt: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 4, 2016, you were appointed as a member (Student) of the Youth Services Citizen Board, for a one -year term of office, commencing July 1, 2016. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member (Student) of the Youth Services Citizen Board. Sincerely, Stephanie M. Moon Re olds, MC City Clerk Enclosures PC: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) 1, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of April 2016, KENAI HUNT was appointed as a member (Student) of the Youth Services Citizen Board, for a one -year term of office, commencing July 1, 2016. 2016. Given under my hand and the Seal of the City of Roanoke this sixth day of April City Clerk �,. VML 2016 Policy Committee Nominations �I'Iciu, retwn thix Ram by April 15 to Joni "ferry at VML, P.O. Box 12164, Richmond, VA 23241' Fax 904/343-3758; ,oiwl: jbu y(e Vnil e i g —' Community & Economic Development Namc &l'ille: The.HOnorals David B. Trinkle. Vice - "for Name &Bile: Wine F Bowers ,Direc ,t_ or_ Economic Development Environmental Quality Name &Title: Christopher Blakeman Environmental Administrator Name & Title: Finance Name &Title.Barbara A. Dameron� Director of Finance Name & Title'. General Laws Name & Title: Daniel J. Callaghan City Attorney Name & Title: Human Development & Education Name &Title:The Honorable Anita J. Price Council Member Name &Title: Stephanie 't1 Moon Reynolds Q5 ty Clerk Transportation Name &Title: Mark Jamison Transportation Manager Name &Title: or