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HomeMy WebLinkAboutMins 01/04/16 - 06/20/16332 ROANOKE CITY COUNCIL - REGULAR SESSION January 4, 2016 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, January 4, 2016, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article ll, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280- 070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. 333 CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the mid -year performances of the Council - Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the request as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. CITY -OWNED PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 2750 Hoover Street, N. W., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Price moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: 334 ROANOKE- BLACKSBURG REGIONAL AIRPORT: Mayor Bowers advised that the Council and the Roanoke Regional Airport Commission were meeting jointly to discuss items of mutual interest and concerns. He then recognized Chairman H. Odell "Fuzzy" Minnix for welcome remarks and an official roll call of the Airport Commission. PRESENT: Commission Members William Gust, John E. Dooley and Chairman H. Odell "Fuzzy' Minnix -3. ABSENT: Commission Members Cynthia D. Lawrence and Bittle W. Porterfield, III -2. OTHERS PRESENT: Timothy T. Bradshaw, Blacksburg Regional Airport; Mark Williams, General Regional Airport; Ernie McLeod, Director of Finance Blacksburg Regional Airport; Diana Lewis, Director Roanoke - Blacksburg Regional Airport; Brad Boettcher Service, Roanoke - Blacksburg Regional Airport; an( Roanoke Regional Airport Commission. Executive Director, Roanoke - Counsel, Roanoke - Blacksburg and Administration, Roanoke - of Planning and Engineering, Director of Marketing and Air I Cathy Bowman, Secretary, Mr. Bradshaw introduced staff; and thereafter gave a brief presentation, while calling attention to the following items: • Overview of airline service • Airline Incentive Program • Ground Transportation Program • Capital projects scheduled for 2016 -17 • Walkway Canopy • Proposed Maintenance Hangar for Piedmont • Ramp Rehabilitation • Passenger Boarding Bridges • Economic development • Properties available • Landmark renovations (See copy of presentation on file in the City Clerk's Office.) There was extensive dialogue regarding air service, such as reliability, fares and obtaining additional service, as well as getting the City, Roanoke County, economic development agencies and the business community to possible help address some of the issues the Airport were facing. 335 As far as the Airline Incentive Program, there was discussion as to the possibility of the City including in its upcoming budget some funding to support the airport in its endeavor to lure new air service to Dallas or Denver, and /or more reliability with the current air service. There was also some exchange between the Commission and City Council about the bidding process for taxi service and the new ground transportation program at the airport. Following comments, Mayor Bowers asked that the Council be apprised of taxi service and ground transportation progress over the next several months. Mr. Bradshaw shared that the Ramp Rehabilitation project will begin this year, and believes that these types of improvements go hand in hand with promoting economic development in our region. He mentioned that the Airport recently purchased the B & B call center property for long -term use, while calling attention to an option being pursued that would combine all five the rental car facilities near the property where the vehicles may refuel, be cleaned, and maintained. In connection with the Proposed Maintenance Hangar for Piedmont, Mr. Bradshaw discussed that Piedmont is looking to replace their Dash 8 aircraft and that the Airport Commission proposed to build a new state of the art facility with them here in Roanoke, adding that the Airport Commission is pursuing Piedmont to build the hanger; assisting with a bond. He noted that Piedmont informed the Commission they were not ready yet; however, it made sense for the Airport to be a maintenance facility for Piedmont since there are approximately 200 families employed with Piedmont through the Roanoke - Blacksburg Airport and it would seems to be an important venture to pursue. Vice -Mayor Trinkle thanked Mr. Bradshaw for the presentation and asked about the expansion of the runways and the distance of the runway gates. Mr. Bradshaw noted the runways were not a problem. However, the approach to the runway and the mountains were the issues. Council Member Lea commended Mr. Bradshaw and the Commission for their diligence. He expressed that the Airport was an economic driver for our community and encouraged regional support of the Airport. Council Member Price suggested establishing a task force involving all stakeholders to work together on air service. She commended the Airport staff for their excellent customer service, noting they always ensure that the experience at the Airport is pleasurable. 336 In closing, Mr. Dooley shared that it has been his privilege to serve on the Airport Commission for the past decade; and acknowledged that the Airport is an asset to region and the Airport is committed to providing the best experience to all travelers. He noted there were challenges for the Commission, noting some areas that they did not have any influence, such as those controlled by the airlines. However, he believed that the Commission was at a point to step back and take a fresh and creative look at how they could influence outcomes from the airlines. He called attention to one issue across the region that often has been spoken about -- the reliability of carriers, and suggested holding the airlines accountable to providing the service they are contracted to with the ticket holders; and to communicate with the airlines when they are failing, and called attention to other important issues that needed to be addressed with the airlines such as improvement in communication and a desire for enhanced service in the Roanoke region. There being no further business, Chairman Minnix declared the Airport Commission meeting adjourned at 10:37 a.m. At 10:37 a.m., Mayor Bowers declared the Council meeting in recess. At 11:09 a.m., the Council Meeting reconvened in the Council Chamber, with Mayor Bowers presiding, and all Members of the Council in attendance. ~ BRIEFINGS: Update on the Roanoke Valley Broadband Authority Kevin Boggess, Salem City Manager and Chairman, Roanoke Broadband Authority, gave brief opening remarks and introduced Frank Smith, Executive Director, Roanoke Valley Broadband Authority, for an update on the Roanoke Valley Broadband. Mr. Smith shared Roanoke must be able to compete with telecommunications and growth in data; that the network is anticipated to launch in March 2016 and will be nearly 200 times faster than the home Internets. Mr. Smith shared that Roanoke must be able to compete with telecommunications and growth in data, and reported that the network is anticipated to launch in March 2016 and will be nearly 200 times faster than the home internets. 337 Following opening remarks, he highlighted the following: Who Are We? Why Are We Important to You and The Community That You Serve? 50 Mile Network Buried Conduit Micro Trenching Construction Network Map Network Electronics Vendor Selected Business Development What Is The End Game? Next Steps and Actions (For full text, see copy of presentation on file in the City Clerk's Office.) Following the presentation, Council Member Ferris shared that he had been very interested in broadband since its conception and was concerned that the City was lagging behind in services. He continued by asking how will the new network compare in speed and capacity of cities such as Chattanooga, Tennessee. Mr. Smith replied Chattanooga is a little different and in some markets, a lot of the emphasis is on residential. He also stated the Authority is focusing on business, government and education and noting the new network will be faster than Chattanooga. Council Member Rosen stated that he was a 100% advocate for regionalism and asked whether other governments who are not yet paying have equal votes on the broadband authority; whereon Mr. Smith answered they do have equal vote; noting they have the same membership as the City of Roanoke and have equal votes on Board decisions. Kevin Boggess, City Manager of Salem, shared the involvement of other localities, specifically with Roanoke County, had to be addressed on a case by case basis depending on the circumstances, with hopes that Roanoke County would want to participate and invest in the expansion. The City Manager remarked the main thrust was economic development and keeping businesses here. He believed the Broadband Authority is building the backbone. He further shared connecting the neighborhood libraries will be key to serving the community. Mr. Morrill shared that eighth graders get take -home laptops and some go home where they do not have internet, but they can go to the library and have faster service. He believes the new fiber network will have a very quick direct community impact. 338 Additional discussion centered on the Authority's focus being business, government and education, with an increase in speed and capacity than other cities, with the main thrust being economic development and keeping businesses in the Roanoke Valley. Mayor Bowers concluded the discussion by thanking Mr. Smith for his executive leadership on this project and for the presentation on the Broadband Authority eff orts. General Real Estate Reassessment Susan Lower, Director of Real Estate Valuation, introduced her team (Steven Stalker, Deputy Director of Real Estate Valuation; Cookie Wall, Supervising Appraiser; and Kelvin (K. C.) Bratton and thanked them for their work. She presented the following FY 2016 -2017 Real Estate Assessment update: Assessment History 2010 -2016 New Construction History 2010 -2016 History of Sales and Foreclosures Median Residential Sales Price 2008 to 2015 In summary, Ms. Lower stated that the City's residential assessed values still show a slight decline, with commercial properties showing a marginal overall increased in assessed values. Additionally, the apartment sector continues to show growth and appears to be stabilizing; and new construction activity continues to remain positive; while sales ratios remain in line with the State standards. She shared information about the appeal process: • Appeal to the Office of Real Estate Valuation by February 2 • If a property owner does not agree with our appeal decision, they can file an appeal with the Board of Equalization • If a property owner does not agree with the Board of Equalization's decision, they can then file suit in Circuit Court. Ms. Lower also noted the Tax Relief Programs: Property Owner's Status: • Elderly Tax Freeze • Disability Tax Relief Program • Veterans Tax Relief Program 339 Real Estate Status • Rehabilitated Tax Abatement • Land Use Program • Solar Energy Abatement • Energy Efficient — Reduced Tax Rate She continued with the presentation as follows: Collected Revenue and Percent of Change from Prior Year 2008 Taxes @ $1.19 compared to 2016 Taxes @ $1.22 (Not Adjusted for Inflation) Real Estate Fiscal Impact Appendix Timeline of Assessment Process History of Sales Ratio's (For full text, see copy of presentation on file in the City Clerk's Office.) Discussion: For clarification purposes regarding commercial appraisals, Ms. Lower confirmed that she was including the buildings in the downtown area that have retail on the first floor and residential space above, and was counted as multi - family, which had a 1 % growth. In addition, she further stated said growth was trending in the right direction; however, new residential construction had trended downward. In reference to the new residential and commercial construction value having an $18 million swing in sales and the correlation with building permit revenues, Ms. Lower explained that this included the Orthopedic Clinic on Franklin Road and the Hampton Inn and Suites at Valley View Mall, noting that even though these businesses were not open yet to the public, the projects have been closed and calculated. She explained that the reason for the numbers being high in 2014 -2015 was due to bridge constructions and two Wal -Mart neighborhood store constructions. The City Manager conveyed it was important to note that 70% of homeowners are paying less than in 2008 and the City has made improvements such as providing parks, education and single stream recycling. He maintained that the City has been very efficient during that time and homeowners appear to be receiving a return on their investments. Following additional comments by the Council, Mayor Bowers concluded the discussion and thanked Ms. Lowers for the presentation, acknowledging that it would be received and filed. 340 At 12: 25 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 450; and thereafter, would be reconvened at 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding. PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Jamaal L. Jackson, Pastor, The OutPour Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT -CITY EMPLOYEES: Mayor Bowers recognized City employees with 30, 35 and 40 years of service and presented gifts to all recipients in attendance. He noted that the Annual Service Awards Breakfast in recognition of City employees with 10, 15, 20, 25, 30, 35, and 40 years of service would be held on Tuesday, January 12, 2016 at 7:30 a.m. at the Holiday Inn Valley View. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Brian McConnell, 32 Elm Avenue, S. W., Apt # 303, appeared before the Council to express his concern regarding the outsourcing of the Roanoke City Public Schools Food Service Department. He distributed a flyer entitled "Kids Above Profits! Alternatives to Outsourcing Our Futures ?" (See copy of flyer on file in the City Clerk's Office.) 341 W. Hunter Hartley, 430 Church Avenue, S.W., appeared before the Council and also expressed concern regarding the outsourcing of the Roanoke City Public Schools Food Service Department. Without objection by the Council, the Mayor remarked that the matter would be referred to the City Attorney for follow up. Martin Jeffrey 421 Fairfax Avenue, N.W. appeared before the Council to request bus service be extended to the Roanoke Centre for Industry and Technology; noting concern regarding taxpayers' dollars being spent to reopen the entrance to Municipal North (Old Courthouse entrance). In connection with Mr. Jeffrey's comments about extending Valley Metro service, Mayor Bowers announced that beginning January 7, 2016, Valley Metro will provide a new express service from Campbell Court to the Roanoke Centre for Industry (RCIT) and Technology during the morning and afternoon peak periods, with the new service running on a six -month demonstration trial basis, which will provide a transportation option for passengers who work at businesses located at RCIT. He also noted that Valley Metro will provide a transportation connection from RCIT to Campbell Court via Vinton, a service that the businesses in RCIT and the various job training and placement programs (TAP, Goodwill, etc.) have requested. (For full text, see copy of email on file in the City Clerk's Office.) As a GRTC Board Member, Council Member Bestpitch emphasized that the service would be on a six -month demonstration trial basis, and hoped the transportation option is publicized and the service is used by the citizens. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. The Mayor called attention to one request for public hearing from the City Manager. 342 CITY -OWNED PROPERTY - PARKING GARAGES- ORVIS: A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, January 19, 2016, at 7:00 p. m., or as soon thereafter as a matter may be heard, with regard to the renewal for lease of space in the Center in the Square Parking Garage to The Orvis Company, Inc., was before the Council. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. m REPORT-TAXES: communication Wecks e Twenty-third Jud al Circuit of Virginia, transmitting ing the Annual Report of the Board of Equalization for taxable years July 1, 2013 through June 30, 2014 and July 1, 2014 through June 30, 2015. (For full text, see reports on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the reports be received and file. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. OATHS OF OFFICE -BOARD OF ZONING APPEALS -BLUE RIDGE BEHAVIORAL HEALTHCARE: Reports of qualification of Michael Woolwine and Marcus Huffman as members of the Board of Zoning Appeals for three -year terms of office, each, commencing January 1, 2016 and ending December 31, 2018; and Lew Bishop as a City representative to the Blue Ridge Behavioral Healthcare, Board of Directors, for a three -year term of office commencing January 1, 2016 and ending December 31, 2018, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) 343 Vice -Mayor Trinkle moved that the report of qualifications be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7, NAYS: None -0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE, ITEMS RECOMMENDED FOR ACTION: APPALACHIAN POWER- ECONOMIC DEVELOPMENT- BUDGET: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the Economic Development Growth Enhancement (EDGE) Program grant from the Appalachian Power Economic Development Team for expansion and attraction activities related to the Economic Development Department, with the City of Roanoke serving as fiscal agent for such funds. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40414- 010416) A RESOLUTION accepting the Economic Development Growth Enhancement (EDGE) Program Grant to the City from the Appalachian Power Economic Development Team; authorizing the City of Roanoke to be the fiscal agent for distribution of the grant proceeds; authorizing the City Manager to execute any documents necessary to receive such Grant, including any Grant Agreement; and authorizing the City Manager to take such further actions and execute such other documents as may be necessary to obtain, accept, implement, administer, and use such Grant funds. (For full text of resolution, see Resolution Book No. 78, page 124.) 344 Council Member Bestpitch moved the adoption of Resolution No. 40414- 010416. The motion was seconded by Vice -Mayor Trinkle. Wayne Bowers, Director, Economic Development Department, reported that the Economic Development Growth Enhancement (EDGE) grant is a privately funded Program aimed at attracting new businesses and helping existing businesses and industries expand; and will be used to produce one or more videos to highlight the assets of the City of Roanoke for purposes of business retention, expansion and attraction activities related to the Economic Development Department. Following Mr. Bowers' comments, Resolution No. 40414- 010416 was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded.) Council Member Bestpitch offered the following budget ordinance: ( #40415 - 010416) AN ORDINANCE appropriating funding from Appalachian Power Economic Development Team for video development, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 125.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40415- 010416. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded.) 345 DOGS - POLICE DEPARTMENT: The City Manager submitted a written communication recommending acceptance of donation of a police K -9 to the Roanoke Police Department from Summit Nutritionals International, Inc. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40416 - 010416) A RESOLUTION authorizing acceptance of a donation from Dr. and Mrs. Caesar DePaco and their company, Summit Nutritionals International, Inc., to the Roanoke City Police Department for one police K -9 dog, and authorizing execution of any and all necessary documents to accept the donation. (For full text of resolution, see Resolution Book No. 78, page 125.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40416- 10416.The motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. SIDEWALKS- DISABLED PERSONS: The City Manager submitted a written communication recommending Execution of Change Order No. 1 to the City's Contract with H & S Construction Company for additional services in connection with maintenance and replacement of concrete sidewalks, curb and gutter and handicap ramp work. (For full text, see communication on file in the City Clerk's Office.) Vice- Mayor Trinkle offered the following ordinance: ( #40417- 010416) AN ORDINANCE authorizing the issuance and execution of a Change Order by the City Manager to the City's Contract with H. & S. Construction Company for additional work on the Concrete Sidewalk, Sidewalk Through Entrance, Curb, Curb & Gutter, and Handicap Ramp Removal /Replacement Project; authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Change Order to the above mentioned Contract, as well as the Contract itself; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 126.) 346 Vice -Mayor Trinkle moved the adoption of Ordinance No. 40417- 010416. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. COMMENTS OF CITY MANAGER. The City Manager shared the following comments: Christmas Tree Collection • Beginning the week of January 4, Solid Waste Management staff will be collecting Christmas trees. • Trees must be placed to the curb, free of all bags, tinsel, and decorations, as well as lights. • After the week of January 4, if residents place trees out for collection they must be combined with regular brush piles at the curb. Collection of old recycling bins • Starting the week of January 11, Solid Waste Management crews will begin collecting the small green bins formerly used for recycling. • On that week, citizens will be asked to place the older, city -owned recycling bins to the curb for collection. Collection includes all three types of old recycling containers (30- gallon, 22- gallon, as well as 18- gallon). • Residents may elect to keep the bins if they wish. Reminders about this collection will be sent through the city's MyRoanoke email notification system, placed on the website, and posted on the City's Facebook page, as well as the Solid Waste Management Facebook page. • If citizens have questions about the collection of Christmas Trees or Recycling Bins, please call 853 -2000, Option 1. DIRECTOR OF FINANCE: FINANCIAL REPORT: The Director of Finance submitted the Financial Report that provided commentary on the City's financial result for the five months ended November 30, 2015, reporting that through November, FY16 year -to -date revenues were $84.5 million or 31.1 % of the adopted revenue estimate for the year. She pointed out that significant tax revenues, such as Personal Property and Business License taxes were not due until later in the year; and year -to -date revenues increased 2.1 % or $1.7 million compared to the same period in FYI 5, with the increase being primarily due to higher current real estate tax and the time of Public Service Corporations — Real Estate tax payments. 347 Ms. Dameron explained that through November, expenditures were $119.0 million or 43.4% of the adopted expenditure budget for the year; and year -to- date expenditures were 1.9% or $2.3 million higher compared to the prior year mainly due to the timing of a subsidy payment to the Health Department and increased funding to Schools. In closing, she indicated that the local economy has continued to grow at a moderate pace in the first five months with the exception of sales tax, which started to slow down for the past two months compared to the same period last year; and the City's financial performance will continue to be carefully monitored by the various departments, which are involved with oversight of the City's budgeting and financial processes. (For full text, see copies of financial report and presentation on file in the City Clerk's Office.) Following dialogue regarding the use of Comprehensive Services Act (CSA) for foster care, the City Manager offered to brief the Council at a future meeting regarding the overall trends. There being no additional comments by the Council Members, the Mayor advised that the Financial Report and presentation would be received and filed. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. BRIEFING: Budget Briefing FY 2016 -2017 Amelia C. Merchant, Director of Management and Budget; and Barbara A. Dameron, Director of Finance, briefed the Council on the development of the FY 2016 — 2017 budget process and presented the following information: • Guiding Principles • FY 2016 - 2017 Local Tax Projection • Preliminary Identified FY 2016 - 2017 Expenditure Adjustments • Five -Year Operating Financial Plan • Next Steps (For full text, see copy of presentation on file in the City Clerk's Office.) M I • Ms. Merchant advised that the guiding principles were discussed at the 2015 Council Retreat and would be a part of the budget and decision making processes going forward. She noted that it was important to operate with a long range view in mind; periodically review and update fiscal policies and procedures; and continue to maintain operating capital and engage in partnerships that would advance the region. Guiding Principles • Operate with a long -range view on resiliency and community impacts • Adhere to sound fiscal policies and procedures • Maintain current assets • Engage in partnerships that advance the region • Invest in initiatives to grow the community and region • Invest in employee development and compensation • Engage the community in long -range planning • Utilize best practices in decision making At this point, the Director of Finance spoke with regard to the estimated local tax revenue for fiscal year 2017 and advised that the information provided was the early Preliminary investment for property tax revenue in the upcoming year; the updated value assessment for personal property would not be available until February. Ms. Dameron further advised that approximately $1.7 million was estimated to be given to the school division which was an increase of approximately 2.1 percent. Ms. Merchant continued the presentation and explained that each fiscal year the City's medical costs were updated and the projection was for five months at one rate and seven months at another rate for the next calendar year with dental costs increasing to $12,000.00 for 2017. She pointed out that the life insurance rate incurred an increase from 1.19 percent up to 1.31 percent which equaled out to be a $25,000.00 additional expense. The Mayor asked for clarification stating that if the preliminary identified expenditures were at $3.1 million and with the expectation of $2.6 million more the result would be a variance of approximately $500,000.00; whereupon, Ms. Merchant advised that the difference was approximately $350,000.00. Ms. Merchant continued stating that the current rate for the Virginia Retirement System was at 17.42 percent declining to 16.2 percent resulting in a savings of approximately $59,OOO.00. 349 Council Member Rosen asked for a comparison as to what was previously given to the Roanoke Convention and Visitors Bureau and what would be provided going forth; whereupon, Ms. Merchant advised that prior year figures would have to be looked up, . but in the current year adopted budget $1.6 million was allocated for the Roanoke Convention and Visitors Bureau. He further inquired if there was a cap placed on that allocation; whereupon, the City Manager indicated that there was no cap, but under the current arrangement the City provides 3 percent of the 8 percent lodging tax, so if tourism increases, it was a win for both entities. Ms. Merchant advised that it was considered best practice to look beyond the current year up to a five year minimum with regard to the capital plan and recently staff began looking at adjustments to the operating plan as well to hopefully project into the future and close any possible gaps in an effort to strategically approach issues of the future. At the conclusion of the briefing, Mayor Bowers thanked Ms. Merchant for the informative presentation and advised that the budget briefing would be received and filed. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: SISTER CITIES: Council Member Bestpitch offered the following resolution authorizing execution of an agreement between the Cities of Lijiang, Yunnan Province, People's Republic of China and Roanoke, Virginia, to support and participate in the Sister City program, a program inaugurated by the President of the United States in 1956 to foster greater friendship and understanding between the people of the United States and people of other nations through the medium of personal contact: ( #40418 - 010416) A RESOLUTION authorizing the Mayor to execute an agreement between Lijiang City, Yunnan Province, People's Republic of China and the City of Roanoke, Virginia regarding the establishment of friendship as a part of the Sister City Program. (For full text of resolution, see Resolution Book No. 78, page 127.) Council Member Bestptich moved the adoption of Resolution No. 40417 - 010416. The motion was seconded by Council Member Rosen, Council Member Bestpitch called attention a dinner with a delegation from Lijiang, China hosted by the Council scheduled for Friday, January 15 at the Sheraton Hotel and Conference Center at 6:00 p.m. He encouraged persons interested in attending the dinner and wishing to obtain the cost of the meal, to contact the City Clerk's Office 350 There being no further comments by the Council Members, Resolution No.40417- 010416 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7, NAYS: None -0. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: NATIONAL LEAGUE OF CITIES: Council Member Bestpitch recognized Council Member Anita Price on her recent appointment as Vice -Chair to the National League of Cities Council on Youth, Education, and Families (YEF Council). RECREATION: Council Member Lea announced the upcoming 2 n Annual Lea Classic scheduled to be held on January 9, 2016 at the Berglund Center, adding that all proceeds to go to non profit organizations. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE -FAIR HOUSING BOARD: The Mayor called attention to the expiration of the three -year term of office of Lawrence K. Dowler, Antwyne U. Calloway, Alesha Allen and Amanda C. Buyalos as members of the Fair Housing Board ending March 31, 2015; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Lawrence K. Dowler, Antwyne U. Calloway, Alesha Allen and Amanda C. Buyalos. There being no further nominations, Messrs. Dowler and Calloway, Ms. Allen and Ms. Buyalos were reappointed as members of the Fair Housing Board for a term of three years, each, ending March 31, 2019, by the following vote: FOR MESSRS. DOWLER AND CALLOWAY AND MS. ALLEN AND MS. BUYALOS: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. 351 OATHS OF OFFICE - ROANOKE VALLEY BROADBAND AUTHORITY: The Mayor called attention to the expiration of the two -year term of office of Christopher P. Morrill as a City representative of the Roanoke Valley Broadband Authority; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Christopher P. Morrill. (It was noted that the reappointment would be for four years, following the initial two -year term of office.) There being no further nominations, Mr. Morrill was reappointed as a City representative of the Roanoke Valley Broadband Authority for a term of four -years ending December 14, 2019, by the following vote: FOR MR. MORRILL: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. OATHS OF OFFICE - BUILDING AND FIRE CODE BOARD OF APPEALS: The Mayor called attention to a vacancy created by the resignation of Kirk Bates as a Citizen at Large Member of the Building and Fire Code Board of Appeals ending June 30, 2016; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Glen Wayne Hall. There being no further nominations, Mr. Hall was appointed as a Citizen at Large member of the Building and Fire Code Board of Appeals to fill the unexpired term of Kirk Bates ending June 30, 2016, by the following vote: FOR MR. HALL: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: The Mayor called attention to a vacancy created by the resignation of Sonya Echols as a member of the Parks and Recreation Advisory Board ending March 31, 2016; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Claude Sport Paige. There being no further nominations, Mr. Paige was appointed as a member of the Parks and Recreation Advisory Board to fill the unexpired term of Sonya Echols ending March 31, 2016, by the following vote: FOR MR. PAIGE: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. 352 OATHS OF OFFICE - ROANOKE ARTS COMMISSION: The Mayor called attention to a vacancy created by the resignation of Charlene Graves as a member of the Roanoke Arts Commission for a term ending June 30, 2017; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of William Penn. There being no further nominations, Mr. Penn was appointed as a member of the Arts Commission to fill the unexpired term of Charlene Graves ending June 30, 2017, by the following vote: FOR MR. PENN: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. OATHS OF OFFICE - ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION: The Mayor called attention to a vacancy created by the expiration of the three -year term of office of James M. Bullington as a City representative of the Roanoke Valley - Alleghany Regional Commission ending June 30, 2018; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Jerry Smith. There being no further nominations, Mr. Smith was appointed to replace James M. Bullington as a City Representative of the Roanoke Valley - Alleghany Regional Commission for a term of office ending June 30, 2018, by the following vote: FOR MR. SMITH: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. At 3:28 p.m., Mayor Bowers declared the Council meeting in recess for continuation of a Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. At this point 4:06 p.m., Council Member Rosen left following the Closed Meeting. At 4:07 p.m., the Council meeting reconvened in the Council Chamber, Room 450, Noel C. Taylor Municipal Building, Mayor Bowers presiding, and all Members of the Council in attendance, with the exception of Council Member Rosen. 353 CITY COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) There being no further business to come before the Council, at 4:08 p.m., the Mayor declared the Council meeting in recess until Friday, January 15, 2016 at 3:30 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., for the signing of a Friendship Agreement between Lijiang, City of the People's Republic of China and the City of Roanoke in the Council Chamber, Room 450, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. The Council of the City of Roanoke met in a recessed session on Friday, January 15, 2016, at 3:30 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor Bowers presiding. PRESENT: Council Members Anita J. Price, David B. Trickle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), and Mayor David A. Bowers -6. ABSENT: Council Member Court G. Rosen. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Cecelia F. McCoy, Deputy City Clerk. At this point, Council Member Lea entered the meeting (3:35 p.m.). 354 Mayor Bowers advised that the purpose of the recessed meeting was for the signing of a Friendship Agreement between Lijiang, City of the People's Republic of China and the City of Roanoke, establishing a Friendship City Relationship; and that Lijiang has been a Roanoke Valley Sister City since 1996, and this agreement re- enforces and enhances mutual understanding and friendship between the Chinese and American peoples, and strengthens the commitment to develop friendly cooperation between the two cities. Following introductions and comments by the Council and members of the Lijiang Delegation, Mayor Bowers read the formal agreement and letter from Mayor of Lijiang, Yunnan, China in its entirety. . (For full text, see copy of agreement and letter from the mayor of Lijiang on file in the City Clerk's Office.) After the signing of the agreement, Mayor Bowers presented City gifts to the Lijiang Sister City delegation; and the Chinese delegation presented a scroll painting with ancient and intricate Chinese calligraphy to the Mayor on behalf of the Lijiang Government. There being no further business to come before the Council, the Mayor declared the recessed meeting adjourned at 4:13 p.m. APPROVED ATTEST: Stephanie M. Moon Reynol s David A- City Clerk Mayor 355 ROANOKE CITY COUNCIL— REGULAR SESSION January 19, 2016 2:00 p.m. The Council of the City of Roanoke met in regular session on Tuesday, January 19, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280- 070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Anita J. Price, and Mayor David A. Bowers -5. ABSENT: Council Members Court G. Rosen and Sherman P. Lea -2. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Serenus T. Chum, Jr., Pastor, High Street Baptist Church. The Mayor asked for a Moment of Silence in memory of Frances V. Garland, wife of former Council Member Bob Garland, who passed away on Tuesday, January 12, 2016. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT- SISTER CITIES: The Mayor recognized exchange students from Wonju, Korea. He presented certificates and gifts to the students. 356 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. ZONING: Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before Council and again voiced concern regarding the rezoning process. She called attention to the rezoning request of 2123 Crystal Spring, LLC, scheduled to be heard by the Council at its 7:00 p.m, session, noting that the interested parties were not notified; and she further suggested that all rezoning signage be placed in the City's right -of -way so that it may be visible by the public. She also called attention to comments by Delegate Chris Head and asked that the City not support House Bill 286. (See copy of comments on file in the City Clerk's Office.) Following comments by the Assistant City Manager for Community Development regarding the guidelines for rezoning matters, specifically that signs are not permitted in the City's right -of -way, but to be located on said property, he emphasized that the City not only meet State statue, but exceeds the requirement for notifying the public regarding rezoning matters, i.e., online notification, government access channel and correspondence. In connection with the public hearing regarding a request of 2123 Crystal Sprint, LLC, Vice -Mayor Trinkle noted a personal conflict of interest, stating inasmuch as he is a co -owner of the company and managing partner, he will reframe from any discussion and action taken regarding the matter. MISCELLANEOULS: Robert Gravely, 3360 Hershberger Road, N. W„ appeared before the Council and again complained about being terminated from the City's employment. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. The Mayor called attention to two requests for Closed Meeting from the City Manager. 357 CITY -OWNED PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 2206 Countryside Road, N. W., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5. NAYS: None -0. (Council Members Rosen and Lea were absent.) INDUSTRIES: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss a matter concerning prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community, pursuant to Section 2.2 -3711 (A)(5), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5. NAYS: None -0. (Council Members Rosen and Lea were absent.) 358 OATHS OF OFFICE - ROANOKE VALLEY - ALLEGHANY REGIONAL COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY COMMITTEE - ARCHITECTURAL REVIEW BOARD -MILL MOUNTAIN ADVISORY BOARD- TOWING ADVISORY BOARD: Reports of qualification of the following individuals: The Honorable Raphael E. Ferris as an elected City official representative to replace M. Rupert Cutler (non - elected official) of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a term of office ending March 31, 2017; John D. Fulton (Registered Architect) and Bill Hume (Registered Architect) as members of the Architectural Review Board for four -year terms of office, each, ending October 1, 2019; John Montgomery as a member of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2018; and Roanoke City Police Captain Samuel Roman (Law Enforcement) as a member of the Towing Advisory Board for a three -year term of office ending October 31, 2018. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5. NAYS: None -0. (Council Members Rosen and Lea were absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. 359 ITEMS RECOMMENDED FOR ACTION: WESTERN VIRGINIA WORKFORCE DEVELOPMENT BOARD: The City ... Manager submitted a written communication recommending recognition of the Western Virginia Workforce Development Board Program Year 2015 Workforce Innovation and Opportunity Act (WIOA) Implementation funds for award period January 1, 2016 to June 30, 2016. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: ( #40419 - 011916) A RESOLUTION acknowledging and recognizing the PY2015 Workforce Innovation and Opportunity Act ( "WIOX) funding from the Virginia Community College System in the amount of $15,000.00 for WIOA activities, for the award period of January 1, 2016, through June 30, 2016, the foregoing funding to be administered by the Western Virginia Workforce Development Board. (For full text of resolution, see Resolution Book No. 78, page 129.) Council Member Price moved the adoption of Resolution No. 40419- 011916. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5. NAYS: None -0. (Council Members Rosen and Lea were absent.) RESCUE SQUAD ASSISTANCE FUND: The City Manager submitted a written communication recommending acceptance and transfer of the Rescue Squad Assistance Fund (RSAF) Grant from the Virginia Department of Health, Office of Emergency Medical Services, to purchase equipment and supplies for use by the Fire /EMS Department. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40420- 011916) A RESOLUTION accepting the Rescue Squad Assistance Fund (RSAF) grant made to the City by the Virginia Department of Health, Office of Emergency Medical Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 130.) M Vice -Mayor Trinkle moved the adoption of Resolution No. 40420- 011916. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5. NAYS: None -0. (Council Members Rosen and Lea were absent.) Vice -Mayor Trinkle offered the following budget ordinance: ( #40421 - 011916) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 131.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40421 - 011916. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5 NAYS: None -0. (Council Members Rosen and Lea were absent.) CITY CODE: The City Manager submitted a written communication recommending amendment of the City Code Section 30- 111(d), Pole Mounted Banners to extend the length of time a pole mounted banner and flag can be displayed. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40422- 011916) AN ORDINANCE amending Section 30- 111(d), Time Limitations, of Article VI, Erection and Maintenance of Flags Pole- Mounted Banners Banners. and Holiday Decorations, of Chapter 30, Streets and Sidewalks, of the Code of the City of Roanoke (1979), as amended, to provide for a longer time period for pole - mounted banners and to include a reference to pole- mounted banners as set forth below; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 132.) 361 Council Member Ferris moved the adoption of Ordinance No, 40422 - 011916. The motion was seconded by Council Member Bestpitch. Council Member Ferris mentioned seeing decorative festival banners in various cities during one of his recent travels, and thought the matter was worthy of the City's attention. The City Manager noted that the downtown merchants were responsible for the banners in the downtown area; however, an opportunity did exist for the banners to be displayed for a longer period of time in the West End area based on the number of days. In response to question posed by Mayor Bowers, Mr. Morrill responded that the City does have a replacement program. Based on question by Council Member Bestpitch regarding improvements at the War Memorial Plaza, Sherman M. Stovall, Assistant City Manager for Operations, replied that the flags were replaced as necessary and flown and removed daily by City staff. There being no additional comments and /or questions, Ordinance No. 40422- 011916 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5. NAYS: None -0. (Council Members Rosen and Lea were absent.) COMMENTS BY THE CITY MANAGER. The City Manager shared the following comments: Star Stories Needed • Roanoke Public Libraries is collecting star stories — written and oral stories that have unfolded at the Star on Mill Mountain. • The public is invited to help shape this colorful collection of stories representing the vibrant, remarkable people who make the Roanoke Valley shine. • Library staff and volunteers will record and archive countless tales about funny moments and interesting events that have occurred at the Star. • Mill Mountain Theatre will celebrate the legacy of theatre on the mountain by using the stories to provide inspiration for "Starcropolis" — Theatre Under the Star, which will be held September 4 on Mill Mountain. People can share a star story by calling (540) 632 -2203 or going online to roanokeva.gov /virginiaroom, or stop by the Main Library on Jefferson Street. 362 Solid Waste Collection Schedule Changes • Because city offices were closed on Monday, January 18, for the Martin Luther King Jr. holiday, the solid waste collection for the week has changed. • All residential /commercial solid waste collection (including, bulk, brush, and BWeek recycling) will be delayed one day. • The Central Business District will be worked on schedule Monday, January 18, through Saturday, January 23. • For more information, call 853 -2000, option 1. City, Virginia Tech to Host LEAN Conference • Virginia Tech and the City of Roanoke will host "Implementing LEAN: Operational Excellence for Local Government," on March 3 and 4 at Hotel Roanoke and Conference Center. • The first of its kind in the country, this conference will share effective leadership and Lean systems to create greater customer satisfaction and efficiency in government. Keynote speakers will include Teresa Hay McMahon, Executive Director of the Iowa Lean Consortium (ILC). Local speakers will include Mike Parrish with Carbon, Roanoke Police Chief Chris Perkins, and Eileen Van Aken, Ph.D., Professor, Associate Department Head, and Undergraduate Program Director for the Industrial and Systems Engineering (ISE) Program at Virginia Tech's College of Engineering. Registration deadline is February 25: http://www.cpe.vt.edu/ilean/registration.html. SNOW REMOVAL: The Assistant City Manager for Operations gave an update on the projected snow event scheduled to commence on Friday, January 22 at 7:00 a.m. He urged citizens to park in their driveways whenever possible and to shovel to the right so that the snow plows can shovel to the left. Lastly, he reported that the Refuse Collection may have to abandon trash collection due to short work week. He said citizens should call (540) 853 -2000, Option 8, with questions or concerns. CITY ATTORNEY: TECHNOLOGY: The City Attorney submitted a written communication recommending Approval of Amendment No. 6 to agreement between CGI Technologies and Solutions, Inc., and the City of Roanoke; and ratification of Amendments Nos. 3, 4 and 5. (For full text, see communication on file in the City Clerk's Office.) 363 Vice -Mayor Trinkle offered the following ordinance- (#40423-011916) AN ORDINANCE ratifying and authorizing the City Manager's prior issuance and execution of Amendments Nos. 3, 4, and 5, to the Proprietary Software Maintenance Agreement dated February 3, 2004, between the City and CGI Technologies and Solutions Inc. ( "CGI "), successor to American Management Systems, Inc. ( "Maintenance Agreement "); authorizing the City Manager's issuance and execution of Amendment No. 6 to the Maintenance Agreement with CGI, in connection with the City's licensing of CGI's Advantage financial management software ( "Software'), and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 133.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40423- 011916. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5. NAYS: None -0. (Council Members Rosen and Lea were absent.) REPORTS OF COMMITTEES: BUDGET - SCHOOLS: A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: ( #40424 - 011916) AN ORDINANCE to appropriate funding from the Commonwealth for various educational programs, amending and reordaining certain sections of the 2015 - 2016 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 133.) 364 Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40424- 011916. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5. NAYS: None -0. (Council Members Rosen and Lea were absent.) LEGISLATURE: Council Member Bestpitch transmitted a report on behalf of Council Member Court G. Rosen, Chair, Legislative Committee, advising that the Governor's proposed Fiscal Year 2017 budget proposes the expenditure of $1.0 Million to plan for the closure of Catawba Hospital in Fiscal Year 2018. He further advised that without careful consideration of the needs of the Roanoke Valley for accessible mental health and adult care services, the closure of Catawba Hospital could have a significant and adverse impact on our region; and that localities in the region were adopting measures to express collective concerns regarding the impact of the closure of said essential facility. Mr. Rosen recommended that Council consider adoption of a resolution regarding the impact on the region of the closing of Catawba Hospital (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40425 - 011916) A RESOLUTION urging no action to be taken by the General Assembly to diminish mental health services for the most seriously and persistently mentally ill citizens of the Roanoke region of Virginia. (For full text of ordinance, see Ordinance Book No. 78, page 135.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40425- 011916. The motion was seconded by Council Member Price. Following comments by Council Members Bestpitch and Price and Vice -Mayor Trinkle, Resolution No. 40425- 011916 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5. NAYS: None -0. (Council Members Rosen and Lea were absent.) 365 UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: NONE. At 3:28 p.m., the Council meeting was declared in recess for a Closed Session in the Council's Conference Room, and to be reconvened at 7:00 p.m., in the City Council Chamber. At 7:00 p.m., the Council meeting was reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Anita J. Price, and Mayor David A. Bowers -5. ABSENT: Council Members Court G. Rosen and Sherman P. Lea -2. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Boy Scout Troop #210 from South Roanoke United Methodist Church. COUNCIL: With respect to the Closed Meeting just concluded Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5. NAYS: None -0. (Council Members Rosen and Lea were absent.) 366 PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Tuesday, January 19, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of 2123 Crystal Spring, LLC, to repeal conditions proffered as part of a previous rezoning at 2123 Crystal Spring Avenue, S. W., pursuant to Ordinance No. 36819 - 081604 adopted by Roanoke City Council on August 16, 2004, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, December 29, 2015, and Tuesday, January 5, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Original Application is consistent with the City's Comprehensive Plan, South Roanoke Neighborhood Plan, and Zoning Ordinance as it removes conditions from the property that are now more restrictive than those for the surrounding neighborhood with the same zoning district. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following Ordinance: "An ordinance to rezone certain property located at 2123 Crystal Spring Avenue, S. W., by repealing proffered conditions presently binding upon such property, and dispensing with the second reading of this ordinance by title." Council Member Bestpitch moved the adoption of the ordinance. The motion was seconded by Council Member Ferris. Vice -Mayor Trinkle advised of a personal conflict of interest, noting he will reframe from participating in any discussions and action; and he read the following statement into record: "STATEMENT OF CONFLICT OF INTEREST I, David B. Trinkle, state that I have a personal interest in agenda item A.1., regarding the request of 2123 Crystal Spring, LLC, to repeal conditions proffered as a part of a previous rezoning at 2123 Crystal Spring Avenue, S.W., Roanoke, Virginia, because I am the manager and a member of 2123 Crystal Spring, LLC, the applicant and owner for this rezoning request. 367 Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 19'" day of January 2016. S /David B. Trinkle David B. Trinkle Vice -Mayor and Member of Council" (See Statement of Conflict of Interest on file in the City Clerk's Office.) Ann B. Trinkle, Co- owner, appeared before the Council in support of the rezoning. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Council Member Bestpitch offered a substitute motion to have the matter continued until the next regular meeting of Council scheduled for Monday, February 1, 2016 at 2:00 p.m., since two members of Council were absent and Vice -Mayor Trinkle had disclosed having a personal conflict of interest. The substitute motion was seconded by Council Member Price and adopted, with Vice -Mayor Trinkle abstaining. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Tuesday, January 19, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of JETR, LLC, to rezone property at 2121 Dale Avenue, S. E., an approximately 0.057 acre northeastern portion of 2125 Dale Avenue, S. E., that extends to Dale Avenue, S. E., and an approximately 0.05 acre northwestern portion of 2137 Dale Avenue, S. E., that extends to Dale Avenue, S. E., from MXPUD, with conditions, to CG, with conditions; and amend conditions proffered as part of a previous rezoning pursuant to Ordinance No. 40032 - 081814 adopted by the Roanoke City Council on August 18, 2014, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, December 29, 2015, and Tuesday, January 5, 2016. (See publishers affidavit on file in the City Clerk's Office.) M96 The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Amended Application No.1 is consistent with the City's Comprehensive Plan, Morningside/Kenwood /Riverdale Neighborhood Plan, and Zoning Ordinance as a parcel to be developed for an active use appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance- (#40426-011916) AN ORDINANCE to rezone certain property located at 2121 Dale Avenue, S. E., an approximately 0.057 acre portion of 2125 Dale Avenue, S. E., and an approximately 0.05 acre portion of 2137 Dale Avenue, S. E., from MXPUD, Mixed Use Planned Unit Development District, with conditions, to CG, Commercial - General District, subject to certain conditions proffered by the applicant; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 137.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40426 - 011916. The motion was seconded by Council Member Ferris. Joe Thompson, Manager, JETR, LLC, appeared before Council in support of the amendment. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40426 - 011916 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5. NAYS: None -0. (Council Members Rosen and Lea were absent.) 369 LEASES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Tuesday, January 19, 2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to lease approximately 3,000 square feet of City -owned property located in the Center in the Square Parking Garage at 11 Campbell Avenue, S. E. to the Orvis Company, Inc., for commercial and retail purposes, for a term of five years, commencing February 1, 2016 and expiring January 31, 2021, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, January 11, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of a lease agreement with the Orvis Company, Inc. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance ( #40427 - 011916) AN ORDINANCE authorizing the City Manager to execute a lease agreement with The Orvis Company, Inc., for approximately 3,000 square feet of space in the Center in the Square Parking Garage, located on Campbell Avenue, S. E., Roanoke, Virginia, for the purpose of operating a retail business; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 139.) Council Member Ferris moved the adoption of Ordinance No. 40427- 011916. The motion was seconded by Council Member Bestpitch. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Following comments by Council Member Bestpitch regarding an email from the Southeast Action Forum in favor of the lease agreement between Orvis and the City of Roanoke, Ordinance No. 40427 - 011916 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -5. NAYS: None -0. (Council Members Rosen and Lea were absent.) 370 HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. There being no further business to come before the Council, Mayor Bowers declared the Council meeting adjourned at 7:21 p.m. APPROVED �AT�TTES�T:'�� �v����� (`�,p,7(-�'0 Stephanie M. M on Reynolds, MMCid A. Bowers City Clerk Mayor 371 ROANOKE CITY COUNCIL - REGULAR SESSION February 1, 2016 • Il . u The Council of the City of Roanoke met in regular session on Monday, February 1, 2016, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280 - 070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers -6. ABSENT: Council Member Anita J. Price -1 The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. At this point, Council Member Lea entered the meeting (9:02 a.m.) ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.23711(A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 372 Council Member Bestpitch moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) CITY -OWNED PROPERTY- COUNTRYSIDE: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 2206 Countryside Road, N. W., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) CITY -OWNED PROPERTY - COUNTRYSIDE: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of an approximately 20 -acre portion of City -owned property located at 2100 Countryside Road, N. W., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 373 Council Member Bestpitch moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) CITY -OWNED PROPERTY - COYNER SPRINGS: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located Coyner Springs area of Botetourt County, where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manger to convene in Closed Meeting as abovementioned. The motion was seconded ` by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. 374 BRIEFINGS: Public Safety Briefings for CY2015 Roanoke Fire /EMS — 2015 Fire Chief David Hoback gave a brief overview of the following items in connection with the yearly performance of the Fire -EMS Department: ISO Class 1 Rating Department Activities — 2015 Fire Marshal Inspections -2015 Demand for Service — 2010 -2015 Structure Fires Travel Time Performance — 2011 -2015 Working Fires — 2010 -2015 Cause of House /Building Fires Arson History — 2010 -2015 Structure Fires Confined to Floor of Origin — 2010 -2015 Annual Fire Loss History — 2010 -2015 Critical — Advanced Life Support Response Time Performance — 2010 -2015 Basic Life Support Response Time Performance — 2010 -2015 EMS Demand for Service Trend — 2007 -2015 EMS Demand for Service Time of Day— 0:00 -22:00 EMS Demand — System Impact - 2013 -2015 ' Recruitment and Diversity Activities for 2016 (See copy of full presentation on file in the City Clerk's Office.) Council Member Bestpitch inquired about the unfunded positions that were removed in 2008, and asked the City Manager to give thought to adding the positions back into the budget. Following additional comments by the Council, the Mayor advised that the presentation would be received and filed. Roanoke Police Annual Report Police Chief Christopher C. Perkins gave the following presentation for the 2015 calendar year regarding the Police Department: Myth vs. Reality Violent Crime Rate by FBI 2014 Data Myth Busters GSW /Firearm Murder Incidents — 2013 -2013 375 GSW /Firearm Murder Incidents — 2014 -2015 Violent Crime Influences Police /Citizen Initiation Rate by Zone Policing Perception and Prudent Action Policing Perception /Prudent Police Action Leveraging Literacy and Education Juveniles — What are the Facts? Leveraging Technology and Analysis Leveraging Recruitment Diversity Where are we, How did we get here and Where are we going? Assessment of GEO 3.0 Roanoke Part I Crime Trend — Since Geo 1.0 Comparison Future RPD Efforts Chief Perkins stressed the need for involvement from the neighborhoods, emphasizing that the Police Department cannot have a serious impact unless the neighborhoods are involved. Following accolades and positive comments by the Council, the Police Chief distributed copies of the Police Department's Annual Report. (See copy of Annual Report on file in the City Clerk's Office.) Without objection by the Mayor, the briefing was received and filed. At 11:06 a.m., the Mayor declared the Council meeting in recess. At 11:20 a.m., the Council meeting was reconvened in the Council Chamber, Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Council Member Price. Amelia C. Merchant, Director of Management and Budget and Barbara A. Dameron, Director of Finance, briefed the Council on the development of the FY 2016 — 2017 budget process and highlighted the following topics: Ms. Merchant pointed out that with regard to projected revenue by major category for fiscal year 2017, general property taxes increased by $2.9 million or 2.6 percent, commercial and multi - family real estate increased slightly, personal property taxes increased about $1 million, and other local taxes increased 2.2 percent largely due to meals and business and occupational licenses. 376 She continued stating that the transfer to Roanoke City Public Schools was calculated based on 40 percent of adjusted local taxes and $1.7 million would be transferred to the schools in 2017; a total of $14.2 million would be transferred to debt service and was comprised of anticipated debt payment and the debt service for one time funding needs. In response to an inquiry with regard to the allocation for the CCAP Program and the number of Roanoke City students compared to Roanoke County students who utilize the program, Ms. Merchant indicated that $100,000.00 was allocated for the program and that program participation statistics would be reported at Budget Study. After reviewing the City's priorities, Ms. Merchant advised that there was a total of $286.9 million in requests compared to a price of government of $277.3 million resulting in a variance of $9.6 million. She referenced to last February at the beginning of the process in which the variance was about $10 million which did not include a compensation increase. In response to an inquiry with regard to the Classification and Compensation Study, the City Manager explained that it was a comprehensive review of the classification of all positions in the organization as well as the compensation associated with each position and it was deeper than the annual survey relative to positions and how the City benchmarked toward more local competitors; and while funding had been requested, it was not necessarily recommended for funding. Ms. Merchant reminded the Council that the budget public hearing would be held on Thursday, April 28, and the budget adoption would be held on Monday, May 9. She indicated that $23.4 million was allocated in bond funding across five years in the current CIP. She further stated that there was a need for additional funding of $4.5 million identified for bridge rehabilitation and replacement in FY 2021 and $500,000.00 annual cash funding was included in the current operating budget for bridge maintenance and support total. The Assistant City Manager for Operations explained that Council was previously advised of some changes to the revenue sharing program and to possibly expect a lower level of funding in the upcoming years. He pointed out that the City had been successful in leveraging the funding that was allocated for a number of projects inclusive of bridge repair and renovation, curb, gutter and sidewalk, both new construction and maintenance, storm drain, paving and streetscape projects, as well as, in the last several years getting the maximum amount of $10 million. 377 Council Member Bestpitch inquired about the impact of changes to the revenue sharing program funding; whereupon, Mr. Stovall advised that he was concerned about street paving more so than any other category and for the last couple of years an excess of 60 lane miles had been paved and in the FY 17 preliminary allocation no funding was included for street paving. Council Member Bestpitch further inquired about the impact on street maintenance such as fixing potholes; whereupon, Mr. Stovall advised that maintenance was funded from a separate category. Council Member Rosen commented that the matter was discussed in the last Commonwealth Transportation Board meeting and advised that the Department of Transportation has the idea that when revenue sharing goes down, the funding for HP 2 would theoretically replace the revenue sharing funding. Mr. Stovall explained that over the next five years the amount of funding received from revenue sharing would decrease even more than expected in FY 17 and under the current plan revenue sharing would decrease from a high of $185 million down to $54 million in a span of about five years The City Manager stated that the other long term challenge was to rework the capital plan and put more money into street paving and major maintenance items, luckily the City was successful in getting the $10 million match each year, and with the reduction to $3.4 million, it will decline the maximum needed for core maintenance projects. He noted that the City must look at how to leverage to get discreet projects funded to ultimately free up funds for street paving and other major projects. With regard to passenger rail infrastructure, Mr. Stovall advised that the current CIP included $2.5 million for passenger rail infrastructure which was not planned for issuance. He noted that the appropriated funding was sufficient for the Norfolk Avenue street improvement and currently there was no need to issue additional bonds to support infrastructure related needs of the project. In response to an inquiry as to how the passenger rail station would operate, Mr. Stovall advised that Amtrak planned to use a public information display system which provided information upon arrival and departure times. He pointed out that even if an actual brick and mortar station was built, Amtrak would not staff it because staffing was dependent upon the state providing funding; and further noted that the state and Amtrak would need to review actual performance from Roanoke assess the need for a brick and mortar station. Ms. Merchant concluded stating that the next briefing would be held on March 7 and would contain follow -up information and an update on capital project planning. (For full text, see copy of presentation on file in the City Clerk's Office.) 378 Discussion ensued with regard to the Roanoke Valley Convention and Visitors Bureau and consideration of a possible regional indoor athletic facility; whereupon, the City Manager stated that it was a part of their strategic plan which was not yet completed. Vice -Mayor Trinkle inquired as the next steps with regard to the multimodal facility; whereupon, the City Manager advised that the concept was based on the transportation system and currently ridership and a regional system were in the review process. There being no further comments and /or questions from the Council Members, the Mayor advised that the briefing would be received and filed. At 12:42 p.m., The Mayor declared the Council Meeting in recess for a Closed Meeting in Council's Conference Room, Room 450, and thereafter to be reconvened at 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting was reconvened in the Council Chamber, with Mayor David A. Bowers presiding. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Court G. Rosen, David B. Trinkle, and Mayor David A. Bowers -6. ABSENT: Council Member Anita J. Price -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Dr. Quenton L. Keatts, Pastor, First Baptist Church- Gainsboro The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers, Since Vice -Mayor Trinkle would not be able to participate in Item 9.a., having disclosed a personal conflict of interest during the 7:00 p.m. session of Council on Tuesday, January 19, 2016 in connection with a request of 2123 Crystal Spring, LLC; and that Council Member Lea must leave the meeting by 3:00 p.m., due to a personal matter, Mayor Bowers announced that the matter would be taken out of order and acted upon prior to Item 5 — Petitions and Communications. 379 PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. ZONING: Barbara N. Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council in connection with Item g.a. and expressed concern regarding the removal of the proffers on the property at 2123 Crystal Spring Avenue, S. W.. She believed the removal would prevent the neighborhood from being contacted regarding any changes affecting the property and urge the Council to deny the request. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. MINUTES: Minutes of the regular meetings of the Council held on Monday, April 6, 2015; Monday, April 20, 2015; and Monday, November 2, 2015; and the recessed meeting on Thursday, April 23, 2015, were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Rosen, Trinkle, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) 00 ROANOKE ARTS COMMISSION -PARKS AND RECREATION ADVISORY BOARD- ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION -LOCAL OFFICE ON AGING ADVISORY COUNCIL: Reports of qualification of the following individuals were before the Council: William Penn as a member of Roanoke Arts Commission to fill the unexpired term of office of Charlene Graves ending June 30, 2017; Claude "Sport" Paige as a member of the Parks and Recreation Advisory Board to fill the unexpired term of office of Sonya Echols ending March 31, 2016; Jerry Smith as a City representative of the Roanoke Valley - Alleghany Regional Commission for a term of office ending June 30, 2018; and Cindy L. McFall as the City of Roanoke's representative to the Local Office on Aging Advisory Council for a one -year term of office ending February 28, 2017. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Rosen, Trinkle and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) REGULAR AGENDA UNFINISHED BUSINESS: At this point, Vice -Mayor Trinkle left the Council Chamber. ZONING: Mayor Bowers stated that the request of 2123 Crystal Spring, LLC, to repeal conditions proffered as part of a previous rezoning at 2123 Crystal Spring Avenue, S. W., pursuant to the adoption of Ordinance No. 36819 - 081604 on August 16, 2004, the matter had been continued following the closing of the public hearing held on Tuesday, January 19, 2016, and was again before the body. 381 Council Member Ferris offered the following ordinance: ( #40428 - 020116) AN ORDINANCE to rezone certain property located at 2123 Crystal Spring Avenue, S.W., by repealing proffered conditions presently binding upon such property; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 140.) Council Member Ferris moved the adoption of Ordinance No. 40428 - 020116. The motion was seconded by Council Member Bestpitch. Ann B. Trinkle, Co- Owner, appeared before the Council in support of the amendment to the rezoning. There being no comments by the Council Members, Ordinance No. 40428- 020116 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Rosen and Mayor Bowers -5. NAYS: None -0. (Council Members Price was absent.) (Vice -Mayor Trinkle was not present when the vote was recorded.) At this point, Vice -Mayor Trinkle re- entered the meeting. COUNCIL: With respect to the Closed Meeting just concluded Council Member Rosen moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Rosen, Trinkle and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) PUBLIC HEARINGS: NONE. 382 PETITIONS AND COMMUNICATIONS: SISTER CITIES: Mary Jo Fassie, President of the Roanoke Valley Sister Cities Incorporated, shared information about the organizations mission, recent accomplishments and future projects. Ms. Fassie distributed a copy of the current Sister Cities Newsletter. (See copy on file in the City Clerk's Office.) Following comments by the Council Member Bestpitch that he currently serves as a Board member, and his appreciation to the City for its support; and Vice -Mayor Trinkle's comment that the Sister Cities Committee had also renewed its exchange agreement with Brazil, Mayor Bowers thanked Ms. Fassie for the informative presentation; and he encouraged citizens to become members and participate in the Roanoke Valley Sister Cities Committee. He also asked that the incoming City Council consider reinstating the City's financial support to the Roanoke Valley Sister Cities Committee. BLUE RIDGE BEHAVIORAL HEALTHCARE: Susan Reives - Austin, Coordinator of Prevention Planning and Evaluation at Blue Ridge Behavioral Healthcare, appeared before Council and presented the 2015 Youth Risk Behavior Survey (YRBS) results, the final Strategic Prevention Framework State Incentive Grant (SPF -SIG) results and the announcement of a new DMV grant. (See copy of presentation on file in the City Clerk's Office.) Ms. Reives- Austin emphasized that in 2013 to 2014, there was 28% increase in young adults reporting it would be very likely they would be stopped by police if they drink and drive (36% to 46 %), a five percent increase in perceptions that they will be arrested if they are stopped for drinking that agree that Roanoke Police have increased efforts to catch people drinking and driving. She shared that one lesson learned is that RPA may not be reaching its target population as well as it would like to and that the actual 21 — 24 year old alcohol - related motor vehicle crashes increased from 17 to 20 from 2012 to 2014, with a decrease in alcohol - related motor vehicle crashes for 25 — 54 year olds from 75 in 2012 to 54 in 2014. 383 Therefore, with a new DMV grant, a partnership with three other coalitions: Prevention Council of Roanoke County, FRESH Coalition in Franklin County; and the HiPe Coalition in Campbell County, being used to continue the media campaigns from SPF -SIG, Ms. Reives- Austin reported that RPA is focusing on increasing PSAs on YouTube, while the majority of the grant funds being used to cover the cost of six media campaigns and compliments that DMV increased enforcement grants that the Roanoke Police Department receives Following extensive dialogue regarding mental health issues and random drug testing, Mayor Bowers expressed appreciation for the informative presentation, and advised that all comments would be received and filed, without objection by the Council. At this point, Council Member Lea left the meeting (2:46 p.m.) REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: 2014 Community Carbon Emissions and Energy Summary Dr. Sean McGinnis, Director of Virginia Tech Green Engineering Program, Roanoke City — Citizens for Clean Green Committee, shared information regarding the City of Roanoke 2014 Community Greenhouse (GHG) Emissions and Energy Summary: Atmospheric CO2 Concentration Data Climate Change Overview — IPCC5 5 Step Process for GHG Reduction Clean & Green Citizens Academy Roanoke Energy and GHG Inventory Analysis City of Roanoke Electricity Usage City of Roanoke Natural Gas Usage City of Roanoke Transportation Analysis City of Roanoke Community GHG Emissions Summary Next Steps — Set New Target (For full text, see copy of presentation on file in the City Clerk's Office.) During discussion of the briefing, Vice -Mayor Trinkle urged the Administration to use the numbers as identified in the presentation for economic business purposes. Following the informative presentation, Mayor Bowers acknowledged that all remarks would be received and filed. • , ITEMS RECOMMENDED FOR ACTION: SNOW EVENT: The City Manager submitted a written communication recommending authorization to confirm that a local emergency existed throughout the City of Roanoke due to a major winter snow event which began on Friday, January 22, 2016. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: ( #40429 - 020116) A RESOLUTION confirming the declaration of a local emergency by the Assistant City Manager for Operations, as successor to the City Manager during the absence of the City Manager from the Commonwealth of Virginia, and confirmed by the City Manager after he returned to the Commonwealth; conferring emergency powers in the City Manager as Director of Emergency Management; authorizing the City Manager to make application for Federal and State public assistance to deal with such emergency; designating a fiscal agent and an agent for submission of financial information for the City; calling upon the Federal and State governments for assistance; and ending the declaration of local emergency. (For full text of resolution, see Resolution Book No. 78, page 141.) Council Member Rosen moved the adoption of Resolution No. 40429- 020116. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Rosen, Trinkle, and Mayor Bowers -5. NAYS: None -0. (Council Members Price and Lea were absent.) GRANTS - RAILWAY PASSENGER STATION- BUDGET: The City Manager submitted a written communication recommending acceptance of a Roanoke Chapter National Railway Historical Society (RCNRHS) Transportation Enhancement Grant for the renovation of the Virginian Railway Passenger Station. (For full text, see communication on file in the City Clerk's Office.) 385 Council Member Bestpitch offered the following resolution: ( #40430 - 020116) A RESOLUTION authorizing the acceptance of funding to the City of Roanoke from the Virginia Department of Transportation ( "VDOT') to be used by the Roanoke Chapter National Railway Historical Society ( "RCNRHS) for the renovation of the Virginian Railway Passenger Station; and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. (For full text of resolution, see Resolution Book No. 78, page 143.) Council Member Bestptich moved the adoption of Resolution No. 40430 - 020116. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Rosen, Trinkle, and Mayor Bowers -5. NAYS: None -0. (Council Members Price and Lea were absent.) Council Member Bestpitch offered the following budget ordinance: ( #40431 - 020116) AN ORDINANCE to appropriate funding for the Virginian Railway Passenger Station project, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 144.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40431- 020116. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Rosen, Trinkle, and Mayor Bowers -5. NAYS: None -0. (Council Members Price and Lea were absent.) M STREETS- TRANSPORTATION: The City Manager submitted a written communication recommending authorization to waive sovereign immunity and to execute an agreement with the Virginia Department of Transportation (VDOT) to place art under the 1 -581 Bridge on Tazewell Avenue, S. E., located in the Belmont and Southeast neighborhoods. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: ( #40432 - 020116) A RESOLUTION authorizing the waiver of the City of Roanoke's ( "City ") sovereign immunity in connection with a land use permit agreement between the City and the Virginia Department of Transportation ( "VDOT ") to gain access to the space under the 1 -581 Bridge on Tazewell Avenue, S. E., Roanoke, Virginia to place artwork; and authorizing execution of any and all necessary documents to comply with the terms of the agreement. (For full text of resolution, see Resolution Book No. 78, page 145.) Council Member Rosen moved the adoption of Resolution No. 40432- 020116. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Rosen, Trinkle, and Mayor Bowers -5. NAYS: None -0. (Council Members Price and Lea were absent.) COMMENTS OF CITY MANAGER The City Manager commented on the following items: Economic Development Department launches new website • The department announced today the launch of its new website, www.bizroanoke.com. • The website will serve as an important tool to individuals and businesses seeking economic development information about Roanoke including how to conduct business in Roanoke, data and demographics, and available resources. 387 • Provides economic development information in a more user - friendly and marketing- oriented format. o Offers pages listing available properties; o Includes a media center for news and events, and videos; o Provides assistance to those looking to start, locate or expand their business to the City of Roanoke. • Funding for the new site was awarded by the AEP Appalachian Power Economic Development Growth Enhancement (EDGE) grant program and the Economic Development Authority to support marketing and promotion efforts of the Economic Development Department. 2016 Leadership College • Begins Thursday, March 17. • Sponsored by the Office of Neighborhood Services. • Classes meet each Thursday evening from 6 to 9 p.m. in the Municipal Building for nine weeks. • Leadership College is an interactive, practical, and engaging series of discussions, lectures, role plays, team building, and related field work that will help you: • Learn best practices in organizing your community, • Learn how to access city services; • Personally meet those who provide city services; • Understand city procedures and policies. • To register, go online to: www. roanokeva.gov /leadershil)college or call 853 -1286. DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Director of Finance provided a commentary on the City's financial results for the six months ended December 31, 2015. (For full text, see copy of Financial Report and presentation on file in the City Clerk's Office.) Ms. Dameron shared information regarding the FY16 General Fund overview, noting that through December, FY16 year -to -date revenues were $101.9 million, or 37.4% of the adopted revenue estimate for the year; that significant tax revenues, such as Personal Property and Business License were taxes not due until later in the year; and year -to -date revenues increased 1.4% or $1.4 million compared to the same period in FYI 5, with the increase primarily due to higher current real estate tax and several local tax revenues, such as sales, meals and lodging taxes. •, In closing, she reported that the U. S. economy continued to show mixed signals from late November to early January, with improvements in the labor market and consumer spending offset by the drag of a strong dollar and low energy prices; and for all of 2015, the nation added 2.65 million jobs, aping a two -year, back -to -back gain that was the best since the late 1990s. In addition, she stated that the local economy has continued to grow at a moderate pace in the first half of fiscal year 2016; and the City's financial performance will continue to be carefully monitored by the various departments which are involved with oversight of the City's budgeting and financial processes. Following a question by Council Member Bestpitch as to whether there is a correlation between tipping fees and recycling, and the City Manager's responding that there was no connection, Mayor Bowers stated that the financial report would be received and filed. REPORTS OF COMMITTEES: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. (At this point, Vice -Mayor Trinkle left the meeting (3:40 p.m.) MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: LEGISLATION: Council Member Court G. Rosen, Chair, Legislative Committee, stated that Virginia Tech and Carillon Clinic formed a public - private partnership which has created the Virginia Tech - Carilion Research Institute and the Virginia Tech Carillon School of Medicine, adding that the next step in this development is the creation of facilities to enable innovation in the health science and technology sector. Council Member Rosen further stated that a part of this progression includes the development of a 105,000 square foot facility to serve as the hub for research; and Virginia Tech is seeking funding support from the Commonwealth through the budget currently under consideration by the General Assembly. C ' ', Council Member Rosen moved that Rob Catron, Legislative Liaison for the City, be authorized to represent the City to support the request of Virginia Tech in seeking funding from the General Assembly for the expansion of the Virginia Tech - Carilion Research Institute through development of a 105, 000 sq. ft. research facility. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Rosen, Mayor Bowers -4. NAYS: None -0. (Council Members Lea and Price and Vice -Mayor Trinkle were absent.) VIRGINIA MUNICIPAL LEAGUE: Council Member Ferris gave an update regarding VML Day that was held in Richmond on Wednesday, January 27, 2016; advising that he, along with the Roanoke contingent consisting of the City Manager, City Attorney, Director of Finance and City Treasurer, had a very productive day, having been able to discuss the legislative package, work on issues that arose, which were not a part of the current program; and promote economic development with area state leaders. He highlighted the following items of interest Legislative Agenda SIB 197 will provide funding for the Interstate 73 corridor in Virginia. This bill will be heard in Senate Finance on February 2. New Issues SB 416 will regulate homestays such as AirBnB at the state level and preempt local regulation. Delegation urged members to oppose this bill. However, this bill has bipartisan support, including support from Governor McAuliffe. City's legislative liaison will work to seek some amendments to allow localities that have adopted regulations to continue with those regulations. Economic Development Delegation met with Martin Briley, President and CEO of the Virginia Economic Development Partnership and several of his staff; and expressed appreciation for the support his office has provided Roanoke and the region and encouraged continued support. Mr. Briley was also encouraged to support the 1 -73 corridor expansion as a key tool to further economic development. (See copy of VML Day Outline on file in the City Clerk's Office.) 390 VACANCIES ON VARIOUS AUTHORITIES, BOARD, COMMISSIONS AND COMMITTEES: OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: The Mayor called attention to the expiration of the three -year terms of office of Pete Eshelman, William Modica and Steve Stinson as members of the Parks and Recreation Advisory Board, ending March 31, 2016; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the names of Pete Eshelman, William Modica and Steve Stinson. There being no further nominations, Messrs. Eshelman, Modica and Stinson were reappointed as members of the Parks and Recreation Advisory Board for terms of three - years, each, ending March 31, 2019, by the following vote: FOR MESSRS. ESHELMAN, MODICA AND STINSON: Council Members Bestpitch, Ferris, Rosen, and Mayor Bowers -4. (Council Members Lea and Price and Vice -Mayor Trinkle were absent.) OATHS OF OFFICE - WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY: The Mayor called attention to the expiration of the two -year terms of office of Wayne Bowers and Robert Ledger as City representatives of the Western Virginia Regional Industrial Facility Authority ending February 3, 2016; whereupon he opened the floor for nominations. Council Member Ferris placed in nomination the names of Wayne Bowers and Robert Ledger. There being no further nominations, Messrs. Bowers and Ledger (Alternate) were reappointed as members of the Western Virginia Regional Industrial Facility Authority for terms of four - years, following be initial appointment shall be for a term of four years each, ending February 3, 2020, by the following vote FOR MESSRS. BOWERS AND LEDGER: Council Members Bestpitch, Ferris, Rosen, and Mayor Bowers -4. (Council Members Lea and Price and Vice -Mayor Trinkle were absent.) 391 OATHS OF OFFICE - ROANOKE VALLEY RESOURCE AUTHORITY: The Mayor called attention to the expiration of the four year term of office of James W. Harkness., as a City representative of the Roanoke Valley Resource Authority ended December 31, 2015; whereupon he opened the floor for nominations. Council Member Ferris placed in nomination the name of Robert Edwards. There being no further nominations, Mr. Edwards was appointed to replace James W. Harkness as a City representative of the Roanoke Valley Resource Authority for a term ending December 31, 201 by the following vote: FOR MR. EDWARDS: Council Members Bestpitch, Ferris, Rosen, and Mayor Bowers -4. (Council Members Lea and Price and Vice -Mayor Trinkle were absent.) PARKS AND RECREATION ADVISORY BOARD: Council Member Ferris moved that the Non -City residency for Pete Eshelman and William Modica as members of the Parks and Recreation Advisory Board be waived in this instance. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Rosen, and Mayor Bowers -4. NAYS: None -0. (Council Members Lea and Price and Vice -Mayor Trinkle were absent.) There being no further business to come before the Council, Mayor Bowers declared the Council meeting adjourned at 4:04 p.m. APPROVED ATTEST: V�, Stephanie Mo n Reyn s; M City Clerk David A. Bowers Mayor 392 ROANOKE CITY COUNCIL — REGULAR SESSION February 16, 2016 2:00 p.m. The Council of the City of Roanoke met in regular session on Tuesday, February 16, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280 - 070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, David B. Trinkle, William D. Bestpitch, and Mayor David A. Bowers -6. ABSENT: Council Member Court G. Rosen -1 The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENT- FINANCE: Mayor Bowers recognized Monday, February 22, 2016 as the 2841" birthday of the first President of the United States of America, George Washington. He presented a ceremonial copy of proclamation to Phil Sheridan, First Vice President; and Al Linton, Secretary, Fincastle Resolutions Chapter of the Sons of the American Revolution; and Dr. M. Rupert Cutler, Preston Memorial Committee Co- Chairman. 393 ACTS OF ACKNOWLEDGMENT- DECEASED PERSONS: Council Member Bestpitch offered the following resolution as a means of recording the City Council's deepest regret and sorrow at the passing of Alphonzo LaSalle Holland, Sr.: ( #40433- 021616) A RESOLUTION memorializing the late Alphonzo LaSalle Holland, Sr., 2003 Citizen of the Year and a native of Roanoke. (For full text of resolution, see Resolution Book No. 78, page 146.) Council Member Bestpitch moved the adoption of Resolution No. 40433 - 021616. The motion was seconded by Council Member Price. Following sincerest condolences and recognition by the Council Members of the indelible legacy left by Mr. Holland, Resolution No. 40433 - 021616 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent ACTS OF ACKNOWLEDGMENT- POLICE: Vice -Mayor Trinkle offered the following resolution recognizing, applauding and expressing City Council's appreciation to Christopher C. Perkins for his distinguished and exemplary service to the City of Roanoke and its citizens over 24 years with the Roanoke Police Department, including more than five years of service as Police Chief: ( #40434 - 021616) A RESOLUTION A RESOLUTION paying tribute to Chief Christopher C. Perkins on the occasion of his retirement after 24 years of service with the City of Roanoke Police Department. (For full text of resolution, see Resolution Book No. 78, page 148.) After the Mayor presented the Key to the City to Police Chief Perkins for his extraordinary service to the City and its citizens, Resolution No. 40434 - 021616 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) 394 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. NEIGHBORHOOD ORGANIZATIONS: Chris Craft, 1501 East Gate Avenue, N. E., President, Wildwood Civic League, appeared before the Council to request amenities in East Gate Park. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. The Mayor called attention to three requests for Closed Meeting and an additional request for a Closed Meeting from the City Attorney. COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the Mayor and City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) 395 CITY -OWNED PROPERTY - ROANOKE RIVER: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned properties located at Jae Valley Road, Roanoke County, Virginia, bearing Roanoke County Official Tax Map Nos. 008900 -03 -2901 and 008900 -03 -2902, and adjacent to Back Creek, a tributary of the Roanoke River, where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) EASEMENTS - WESTERN VIRGINIA WATER AUTHORITY: A communication from the City Attorney requesting that Council schedule a public hearing for Monday, March 21, 2016, at 7:00 p.m., or as soon thereafter as a matter may be heard, or at such later date and time as the City Manager may determine, regarding the proposed conveyance of the permanent sewer line easement and temporary construction easement to the Western Virginia Water Authority, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the Council concur in the request of the City Attorney as abovedescribed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) 396 MINUTES: Minutes of the regular meetings of Council held on Monday, June 15, 2015; Monday, July 6, 2015; Monday, November 16, 2015; and the Special Session of the Council held on November 20, 2015, were before the body. (See copies of minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) BUILDING AND FIRE CODE BOARD OF APPEALS - ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION: A communication from the City Clerk advising that Jerry Smith has tendered his resignation as a City representative of the Roanoke Valley - Alleghany Regional Commission and as a member of the Building and Fire Code Board of Appeals, effective immediately, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the resignation be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) CITY ATTORNEY: A communication from the City Attorney requesting that Council convene in a Closed Meeting regarding consultation with the City Attorney and briefing by staff pertaining to actual litigation, where such consultation and briefing in open meeting would adversely affect the negotiating or litigating position of City Council. Pursuant to Section 2.2- 3711.A.7, Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 397 Council Member Ferris moved that the Council concur in the request of the City Attorney as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET - GRANTS- JUVENILE JUSTICE SERVICES — SCHOOLS: The City Manager submitted a written communication recommending acceptance of the Juvenile Justice and Delinquency Prevention Title II Grant from the Virginia Department of Criminal Justice Services to be expended on the Roanoke City Public Schools to create and administer the Positive Alternatives to School Suspensions (PASS) Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: ( #40435 - 021616) A RESOLUTION accepting the Juvenile Justice and Delinquency Prevention Title II Grant from the Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 150.) Council Member Price moved the adoption of Resolution No. 40435 - 021616. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) Council Member Price offered the following budget ordinance: ( #40436 - 021616) AN ORDINANCE to appropriate funding from the Virginia Department of Criminal Justice Services for the Juvenile Justice and Delinquency Prevention Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 151.) Council Member Price moved the adoption of Budget Ordinance No. 40436 - 021616. The motion was seconded by Vice -Mayor Trinkle and adopted by the . following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) GRANTS— DOMESTIC VIOLENCE — POLICE: The City Manager submitted a written communication recommending. acceptance from the Department of Criminal Justice Services, the 2016 Violence Against Women Act (V -STOP) Grant to employ the Police Department's full -time non -sworn Domestic Violence Specialist. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: ( #40437 - 021616) A RESOLUTION authorizing acceptance of the 2016 V -STOP Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No.78, page 152.) 399 Council Member Lea moved the adoption of Resolution No. 40437 - 021616. The motion was seconded by Council Member Price. Following Council Member Lea's accolades and expression of appreciation to Police Chief Christopher C. Perkins on his leadership and continued efforts to maintain the position in the Police Department, Resolution No. 40437 - 021616 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) Council Member Lea offered the following budget ordinance: ( #40438 - 021616) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Police Department Domestic Violence Program Grant (VSTOP), amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 153.) Council Member Lea moved the adoption of Budget Ordinance No. 40438 - 021616. The motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) GRANTS - EQUIPMENT - TRANSPORTATION: The City Manager submitted a written communication recommending appropriation of grant funds from the Environmental Protection Agency's National Clean Diesel Campaign for the City to purchase a propane powered box truck for use by the Transportation Division. (For full text, see communication on file in the City Clerk's Office.) E/1 Vice -Mayor Trinkle offered the following budget ordinance: ( #40439 - 021616) AN ORDINANCE appropriating funding from James Madison University for the National Clean Diesel Funding Assistance program funded by the Environmental Protection Agency, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 154.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40439 - 021616. The motion was seconded by Council Member Bestpitch and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) BUDGET - GENERAL REGISTRAR: The City Manager submitted a written communication recommending appropriation of funding for tenant upfit and furniture, fixtures and equipment in connection with relocation of the General Registrars Office to 317 Kimball Avenue, S. W. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: ( #40440 - 021616) AN ORDINANCE to transfer funding from the Capital Improvement Reserve to the Registrar's Office Tenant Upfit and Furniture, Fixtures, and Equipment (FFE) project, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 155.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40440 - 021616. The motion was seconded by Vice -Mayor Trinkle. 401 Mayor Bowers voiced concern about the relocation, while stressing that the office needed to remain in the Municipal Building since the building was centrally located and accessible by public transportation. There being no further comments by the Council Members, Budget Ordinance No. 40440 - 021616 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -5. NAYS: Mayor Bowers -1 (Council Member Rosen was absent.) BUDGET- EQUIPMENT -FLEET MAMANGEMENT— FIRE -EMS: The City Manager submitted a written communication recommending appropriation of Fleet Management Fund Retained Earnings for replacement of a ladder truck in the Fire -EMS Department. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following budget ordinance: ( #40441 - 021616) AN ORDINANCE to appropriate funding from the Fleet Management Fund Retained Earnings for the replacement of a ladder truck, amending and reordaining certain sections of the 2015 - 2016 Fleet Management Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 156.) Council Member Ferris moved the adoption of Budget Ordinance No. 40441 - 021616. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen is absent.) 402 BRIDGES: The City Manager submitted a written communication recommending authorization to issue and execute additional amendments to the City's Contract with Mattern & Craig, Inc., for additional professional services for the second year of the City's Transportation Structures Inspection Program 2014 — 2018. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40442 - 021616) A RESOLUTION authorizing the City Manager's issuance and execution of additional amendments to the City's Contract with Mattern & Craig, Inc., for additional professional services for the second year of the City's Transportation Structures Inspection Program (2014- 2018); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Contract, as amended. (For full text of resolution, see Resolution Book No. 78, page 156.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40442- 021616. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) BUDGET -CITY JAIL: The City Manager submitted a written communication recommending authorization to execute Amendment No. 4 with CONMED, Inc., for additional medical services for care of inmates housed at the City Jail, retroactive to July 1, 2015. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40443 - 021616) A RESOLUTION authorizing the City Manager's issuance and execution of Amendment No. 4 to the City Contract with CONMED, INC., in an amount not to exceed $3,419,868.00 for additional medical services for care of inmates housed at the City Jail; and authorizing the City Manager to execute such amendment retroactive to July 1, 2015. (For full text of resolution, see Resolution Book No. 78, page 158.) 403 Vice -Mayor Trinkle moved the adoption of Resolution No. 40443 - 021616. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) Vice -Mayor Trinkle offered the following budget ordinance: ( #40444 - 021616) AN ORDINANCE to increase the medical services expenditure for Roanoke Jail Inmates, amending and reordaining certain sections of the 2015 - 2016 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 159.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40444 - 021616. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) REGIONALISM - ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending execution of an Amended and Restated New River Valley Commerce Park Participation and Revenue Sharing Agreement to reflect changes in the Commerce Park Project and to address other related provisions. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: ( #40445- 021616) AN ORDINANCE approving an Amended and Restated New River Valley Commerce Park Participation and Revenue Sharing Agreement (Restated Agreement); authorizing the Mayor and the City Clerk to execute and attest, respectively, such Restated Agreement; authorizing the Mayor and /or the City Manager to take such actions and execute such documents as necessary to implement, administer, and enforce such Restated Agreement, and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 159.) Council Member Bestpitch moved the adoption of Ordinance No. 40445- 021616. The motion was seconded by Vice -Mayor Trinkle. The Assistant City Manager for Community Development gave an update regarding changes that the Commerce Park Project would accomplish. He reported that the Restated Agreement will not change the extent or amount of the City of Roanoke's original, ongoing or future financial obligations to the Commerce Park, nor will it change the City's membership role, responsibilities or voting privileges for the Commerce Park Project. There being no further comments by the Council Members, Ordinance No. 40445- 021616 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) LEASES: The City Manager submitted a written communication recommending execution of a regional agreement among and between the City of Roanoke, the County of Roanoke, and the City of Salem, jurisdictions to open a Regional Collision Reporting Center. (For full text, see communication on file in the City Clerk's Office.) e. Council Member Price offered the following ordinance: ( #40446- 021616) AN ORDINANCE authorizing the City Manager to enter into a regional agreement among and between the City of Roanoke, the County of Roanoke, and the City of Salem to open a Regional Collision Reporting Center, upon certain terms and conditions, and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 161.) Council Member Price moved the adoption of Ordinance No. 40446- 021616. The motion was seconded by Vice -Mayor Trinkle. Several Council Members complimented the Police Chief on his efforts, and most importantly for being open to suggestions for a successful outcome. Council Member Ferris added that the City of Roanoke, Roanoke County and the City of Salem were partnering together to become the first jurisdictions in the United States to open a Regional Collision Center. There being no further comments by the Council Members, Ordinance No. 40446 - 021616 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) COMMENTS OF CITY MANAGER. The City Manager commented on the following items: • Deputy Chief Tim Jones will serve as Acting Police Chief, effective March 1, 2016. • The City will conduct a national search for a new police chief. Reception for Police Chief Christopher Perkins • Friday, February 26 from 3:00 p.m. to 5:00 p.m., in the Municipal North Lobby to honor Chief Perkins. • Chris began working for the Roanoke Police Department in 1992, and his service has been an asset to our city and its leaders. • As Police Chief, he was one of my first hires when I arrived in Roanoke and I couldn't be more proud of the work he's done for our citizens. M1• • He has initiated new methods and programs to make our city a safe place, and his efforts will have a lasting impact on not only the Police Department, but our entire city. • City Council and the public are invited to the reception to thank the Chief for his service and in wishing him well. George Takei Coming to Roanoke • Actor George Takei has accepted an invitation from Roanoke City Council and Local Colors of Western Virginia to come to Roanoke on May 4, 2016. • We are calling it "An Evening with George Takei: On Inclusion and Diversity." • Mr. Takei will share remarks about his personal experience as a Japanese - American held in American internment camps with his family in World War II. • Admission to the event will be free and open to the public, but tickets will be required for entrance. • Staff is working with Local Colors to iron out details. • More information will be shared as the event date nears, so stay tuned. Voter Precincts Changes • The City of Roanoke has recently realigned its 32 precincts into 21 precincts. Many voters will now be voting in a different location than they have in previous elections. • New voter notices were sent in the mail to every registered voter in the city. • Each notice contains important precinct information and voting location with a map. If your address of record is not up to date, you may not receive this important notice. • To verify or to update your voter registration information, go to www.elections.virginia gov, or call the Office of Voter Registration and Elections at 853 -2281. • The City of Roanoke will have four elections this year. Please take the time to review and update your voter registration information. REPORTS OF COMMITTEES: BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) 407 Vice- Mayor Trinkle offered the following budget ordinance: ( #40447- 021616) AN ORDINANCE to appropriate funding from the Federal Government and the Commonwealth grants and the Schools General Fund for various educational programs, amending and reordaining certain sections of the 2015 - 2016 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page162.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40447 - 021616. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: VIRGINIA TECH -ACTS OF ACKNOWLEDGEMENT: Council Member Lea offered the following resolution extending best wishes to Coach Frank Beamer as head football coach at Virginia Tech for 29 years. (#40448- 021616) A RESOLUTION saluting the career and contributions of Coach Frank Beamer on the occasion of his retirement. (For full text of resolution, see Resolution Book No. 78, page 163.) Council Member Lea moved the adoption of Resolution No. 40448 - 021616. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) ILI1: MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: LEGISLATION: In -depth discussion was held regarding one series of bills that would eliminate the authority of locations to regulate homestay operations within a locality under the locality's zoning ordinance; and an amendment to SB 468 to exempt all "land owned by a railroad and located within its right -of- way ". It was requested that City Council authorize Rob Catron, the City's Legislative Liaison, to oppose enactment of these legislative efforts. Council Member Bestpitch moved that Rob Catron, Legislative Liaison for the City, be authorized to represent the interests of the City in opposing legislation (i) preempt local ordinances that regulate homestays, or AirBnB operations; and (ii) exempt property of railroad corporations from stormwater utility fees assessed on all property owners within a locality. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent MISCELLANEOUS: Council Member Bestpitch announced the UBU Honors Together We Stand event scheduled on March 25 at the Jefferson Center; and expressed appreciation to Troy Daniels, a professional basketball player, for returning to his Alma Mata - William Fleming High School for recognition of the retiring of his jersey. He noted that Mr. Daniels met with neighborhood youth. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: NONE. At 3:50 p.m., the Council meeting was declared in recess for continuation of the Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. At 4:37 p.m., the Council meeting reconvened in the Council Chamber, Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Council Member Rosen. WISESE COUNCIL: With respect to the Closed Meeting just concluded Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen is absent.) Inasmuch as there were no public hearings scheduled, the Mayor announced that the 7:00 p.m. Council meeting had been cancelled. There being no further business to come before the Council, Mayor Bowers declared the Council meeting adjourned at 4:37 p.m. APPROVED ATTEST: Stephanie M. Moon Revs` David K. Bowers City Clerk Mayor 410 ROANOKE CITY COUNCIL - REGULAR SESSION March 7, 2016 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, March 7, 2016, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280 - 070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -6. ABSENT: Council Member Anita J. Price -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Damemn, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) Y 411 CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performances of the Council - Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the request as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) CITY -OWNED PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned properties together with buildings and improvements thereon, situated at 119 and 117 Norfolk Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Lea. Vice -Mayor Trinkle advised of a personal conflict of interest, noting although he is employed with Carilion Health Systems, he is able to participate in any discussion and action; and he read the following statement into record: "STATEMENT OF CONFLICT OF INTEREST I, David B. Trinkle, state that I have a personal interest in the request of the City Manager to convene a closed meeting to discuss the disposition of City -owned properties, together with buildings and improvements thereon, situated at 119 and 117 Norfolk Avenue, S. W., designated as Official Tax Map Nos. 1010306 and 1010307, respectively, because my employer, Carillon Clinic, is a member of Warehouse Lending, L. L. C., the lender involved in this project. Pursuant to Section 2.2.- 3112.C., Code of Virginia (1950), as amended, I may participate in the deliberations on this matter and 412 vote on this matter because my vote may be essential to a constitutional majority pursuant to Article VIII, Section 9 of the Constitution of Virginia and Section 15.2 -2100. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 71h day of March, 2016. S /David B. Trinkle David B. Trinkle Vice -Mayor and Member of Council" (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) There being no additional comments, Council's concurrence in the request for Closed Meeting was adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) CITY -OWNED PROPERTY - COUNTRYSIDE: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 2100 Countryside Road, N. W., an approximately 20 -acre portion, where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2- 3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) 413 CITY -OWNED PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 1015 Jamison Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. BRIEFINGS: Star Citv Reads Proaram Update Sheila Umberger, Director of the Libraries, gave an update on the Star City Reads Program and the progress made since its implementation. In summary, Ms. Umberger announced the Library had won the 2015 Pacesetter Award, which was given to seven communities (out of 240) which had made significant progress in all areas of community planning. The City Manager alluded that the award places the City of Roanoke in a good position for consideration of another All- America City Award. (See copy of full presentation on file in the City Clerk's Office.) i i Mayor Bowers inquired about data collection and analysis regarding Pre -K, transient and diversity statistics; whereupon, the Superintendent of Roanoke City Schools stated that Virginia's pre - school initiative statistics were higher than other states and there was no substitute to having students in good Pre -K programs. In conclusion, Mayor Bowers thanked Ms. Umberger and her team, and noted that the presentation would be received and filed. Citizen Survey Results 2015 Dr. Susan Willis, Director and Senior Research Scientist, Virginia Tech Center for Survey Research, shared data in connection with the City's 2015 Survey. (See copy of presentation on file in the City Clerk's Office.) Following inquiries and comments by the Council, Mayor Bowers stated that the presentation would be received and filed. FYI Budget/Financial Planning Work Session Amelia Merchant, Director, Management and Budget, and the Director of Finance presented the following outline on the FY 2016 - 2017 budget development process and recommendations and highlighted the following topics: • Budgeting for Outcomes Process Update • Summary — February 1" On February 1 the requests totaled $286.9 million compared to a price of government of $277.3 million with a variance of $9.6 million and since that time many adjustments have been made to the offers, but a great deal of work remained for the budget committee to align the available resources with the offer requests. • Revenue Estimate by Major Category Fiscal Year 2017 Since the February briefing there had been about a $1.3 million increase in revenue and an estimated additional growth by $1 million in general properties from the personal property as well as sales taxes in automobiles, but information was still being reviewed as the budget process continues. • $6.6 Million Increase in FY17 Revenues over FY16 Adopted Budget • FYI School Funding over FY16 Adopted Budget School funding had increased about $560,000.00, and overall the City could expect an increase of about $440,000.00. In response to an inquiry if the increase in the taxes provided a more favorable outlook versus last year, an overall the taxes were experiencing growth and better projections than the majority of other revenues, primarily the ones the City were dependent upon. The Vision • City of Roanoke Priorities: • Education Total Offers: $1,836,069.00 • Safe Total Offers: $68,411,409.00 • Human Services Total Offers: $37,725,896.00 • Infrastructure Total Offers: $22,896,399.00 • Good Government Total Offers: $18,119,445.00 • Livability Total Offers: $16,121,534.00 • Economy Total Offers: $1,418,896.00 Increase from FY16 Increase from FY16 Increase from FY16 Increase from FY16 Increase from FY16 Increase from FY16 Increase from FY16 415 $62,902.00 $1,950,574.00 $889,475.00 $1,787,766.00 $595,011.00 $582,635.00 $149,452.00 In response to an inquiry of how many positions were to be reinstated in the Sheriff's Department, Ms. Merchant replied that there were ten positions unfunded due to lost revenue from the Commonwealth, which are the positions held vacant through attrition. • Budget Committee Review • Outside Agencies Inquiries regarding specific funding for Council of Community Services, Roanoke Valley Convention and Visitors Bureau, and Blue Ridge Behavioral Healthcare. Ms. Merchant to provide a response prior to the April 4 scheduled briefing. (See copy of communication dated March 31, 2016) • Reserved Allocations • Summary — March 7th In response to inquiry as to the information on the multiyear commitment made to the Museum of Transportation and the Jefferson Center, Ms. Merchant explained that although the information was not listed in the current presentation today, it was reviewed in the last briefing and noted that fiscal 2017 would be the final allocation for the YMCA, the fourth payment for the Museum of Transportation as well as the fourth payment for the Jefferson Center out of five total payments. • Capital Project Planning Debt Issuance Planning FY 2017 -2021 416 One -Time Funding Requests Next Steps The next briefing is scheduled for April 4 during the City Council informal session; the balanced budget to be presented at the April 18 Council meeting at 2:00 p.m.; the budget public hearing on Thursday, April 28, at 7:00 p.m., and thereafter, adoption of the budget at a recessed meeting on May 12 at 2:00 p.m. (See copy of presentation on file in the City Clerk's Office.) There being no further comments and /or questions from the Council Members, the Mayor advised that the briefing would be received and filed. At 12:15 p.m., the Mayor declared the Council Meeting in recess for a Closed Meeting in Council's Conference Room, Room 451, and thereafter to be reconvened at 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting was reconvened in the Council Chamber, with Mayor Bowers presiding. PRESENT: Council Members Sherman P. Lea, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -6. ABSENT: Council Member Anita J. Price -1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor, Trinity Lutheran Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: PROCLAMATIONS: The Mayor declared March 7 as Andolyn Medina Day. (See ceremonial copy of the proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to Andolyn Medina, 2016 Miss Roanoke Valley. 417 ACTS OF ACKNOWLEDGMENTS: Mayor Bowers recognized the students from Boston University hosted by the Roanoke Valley Chapter of Friends of the Blue Ridge Parkway and students from Holy Cross hosted by Mt. Zion A.M.E. Church for a week of "alternative break" community service. He presented Certificates of Appreciation to each student. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. NUISANCE: Dave Wertz, 430 Walnut Avenue, S. E., appeared before Council to share concerns regarding violation of his civil rights, City Code and enjoyment of his property. (See comments on file in the City Clerk's Office.) NUISANCE: Mary Newbold, 2833 Avenham Avenue, S. W., appeared before Council and stated she believes the Dr. Pepper Park is a detriment to the neighborhood and ultimately a detriment to the overall economic welfare of the City. (See comments and petition on file in the City Clerk's Office.) NUISANCE: Paul Anderson, 1335 Ivy Street, S. W., appeared before Council to complain about the volume of the music from Dr. Pepper Park events. Following discussion of the matter by the Council, the matter was referred to the City Manager and City Attorney for report back to the Council at its March 21 meeting at 2: 00 p.m. DOWNTOWN ROANOKE: Cara Price, Leadership Roanoke Valley representative, appeared before Council to request City Council's endorsement of an Ambassador Program in downtown Roanoke. Council Member Ferris indicated an opportunity to partner with Downtown Roanoke, Inc., Roanoke Valley Regional partnership and /or Roanoke Valley Convention and Visitors Bureau. Mayor Bowers suggested a pilot program be implemented to assist during large Festival events. There being no additional comments, the request was referred to the City Manager for report to the Council. • STREETS IMPROVEMENTS - REGISTRAR: Chris Craft, 1501 East Gate, N. E., appeared before Council to request traffic improvements on Route 460 and King Street, N. E.; and he urged the Council not to relocate the Registrar's Office from the City Municipal Building. MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared before Council to reiterate the importance of prayer. BUDGET: Terry Huxhold, 1125 16'" Street, S. E., appeared before Council regarding a proposal that could create tax revenue for the City. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to three requests for public hearing by the City Manager. MINUTES: Minutes of the regular meetings of the Council held on Monday, May 4, 2015; recessed until Monday, May 11, 2015; Monday, May 18, 2015; Monday, June 1, 2015; Monday December 7, 2015; and Monday December 21, 2015; were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Lea moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) COUNTRYSIDE - CITY -OWNED PROPERTY: March 21, 2016, at 7:00 p.m., or at such later date as the City Manager may determine, to consider the sale of City - owned property located at 2206 Countryside Road, N. W., to Mr. and Mrs. Walter C. Evans, Jr., was before the body. (See communication on file in the City Clerk's Office.) 419 Council Member Lea moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) EASEMENTS - CITY -OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, March 21, 2016, at 7:00 p.m., or at such later date as the City Manager may determine, to consider the request of 416 Campbell Avenue, LLC, for a pedestrian access easement across City -owned property located at 416 Campbell Avenue, S. W., was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) COYNER SPRINGS- CITY -OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, March 21, 2016, at 7:00 p.m., or at such later date as the City Manager may determine, to consider the sale of City -owned property located in the Coyner Springs area of Botetourt County to Straight Street Roanoke Valley, Inc., was before the body. (See communication on file in the City Clerk's Office.) 420 Council Member Lea moved that Council concur in the request of the City ' Manager as abovementioned. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) PERSONNEL AND EMPLOYMENT PRACTICES COMMISSSION - WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY - ROANOKE VALLEY RESOURCE AUTHORITY -PARKS AND RECREATION ADVISORY BOARD: Reports of qualification of the following individuals were before the Council: Heather S. Shepardson as a Citizen at Large member of the Personnel and Employment Practices Commission for a term of office ending June 30, 2017; Wayne Bowers and Robert Ledger (Alternate) as City representatives of the Western Virginia Regional Industrial Facility Authority for four -year terms of office, each, ending February 3, 2020; Robert D. Edwards as a City representative of the Roanoke Valley Resource Authority for a term office ending December 31, 2019; and William J. Modica as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Lea moved that the reports of qualification be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) 421 REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: ROANOKE REGIONAL PARTNERSHIP: Beth Doughty, Executive Director, presented an annual update on activities of the Roanoke Regional Partnership. (See copy of presentation on file in the City Clerk's Office.) Following comments by Council Member Ferris, the remarks by Ms. Doughty were received and filed. VIRGINIA'S BLUE RIDGE: Joint communication from Council Members William D. Bestpitch and Raphael E. Ferris in support of a regional brand "VIRGINIA'S BLUE RIDGE ". (See communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40449- 030716) A RESOLUTION supporting the designation of the Roanoke Valley region as Virginia's Blue Ridge and directing the use of the Virginia's Blue Ridge brand by the City on promotional and marketing materials in support of expanded destination travel and tourism. (For full text of resolution, see Resolution Book No. 78, page 165.) Council Member Bestpitch moved the adoption of Resolution No. 40449 - 030716. The motion was seconded by Council Member Ferris. Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau, appeared before the Council in support of the designation, along with Tim Bradshaw, Executive Director, Roanoke Blacksburg Regional Airport. Following positive comments by several members of the Council, Resolution No. 40449- 030716 was adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) 422 REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET -AMERI CORPS - GRANTS: The City Manager submitted a written communication recommending Acceptance of the 2016 AmeriCorps Vista Grant from the Corporation for National and Community Service (CNCS) to build and expand social capital in the Loudon - Melrose community. (For full text, see communication on file in the City Clerk's Office.) Vice- Mayor Trinkle offered the following resolution: ( #40450- 030716) A RESOLUTION accepting the AmeriCorps VISTA (Volunteers in Service to America) Grant from the Corporation for National and Community Service (CNCS), and authorizing execution of any required documents on behalf of the City in connection with such grant. (For full text of resolution, see Resolution Book No. 78, page 166.) Vice- Mayor Trinkle moved the adoption of Resolution No. 40450 - 030716. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) Vice- Mayor Trinkle offered the following budget ordinance: ( #40451 - 030716) AN ORDINANCE appropriating funding for the AmeriCorps VISTA grant funded by the Corporation for National and Community Service, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 167.) 423 Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40451 - 030716. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) BUDGET - TECHNOLOGY: The City Manager submitted a written communication recommending appropriation of Department of Technology Retained Earnings for technology projects. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following budget ordinance: ( #40452 - 030716) AN ORDINANCE to appropriate funding from the Department of Technology Retained Earnings to the CAD Replacement, Contract Management System, PC Replacement, Lawson Upgrade, Mobile PC Replacement, and Mobile Connectivity Software projects, amending and reordaining certain sections of the 2015 - 2016 Department of Technology Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 168.) Council Member Lea moved the adoption of Budget Ordinance No. 40452- 030716. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) EMERGENCY MANAGEMENT: The City Manager submitted a written communication recommending adoption of the revised Emergency Operations Plan for the City of Roanoke. (For full text, see communication on file in the City Clerk's Office.) 424 Vice -Mayor Trinkle offered the following resolution: ( #40453 - 030716) A RESOLUTION readopting an Emergency Operations Plan for the City of Roanoke. (For full text of resolution, see Resolution Book No. 78, page 169.) Vice- Mayor Trinkle moved the adoption of Resolution No. 40453- 030716. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) SALE - PURCHASE OF PROPERTY: The City Manager submitted a written communication recommending acquisition of real property rights for the Narrows Lane Drainage Improvements Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #40454- 030716) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Narrows Lane Drainage Improvements Project ( "Project "); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 170.) Council Member Ferris moved the adoption of Budget Ordinance No. 40454- 030716. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) 425 COMMENTS OF CITY MANAGER: The City Manager shared the following comments: City to Collect Paper Bags Containing Leaves This Week • For one week only, March 7 -11, the City's Solid Waste Management Division will conduct "Spring Paper Bag Collection." • Crews will collect leaves placed in 30- gallon biodegradable paper bags. • Residents are invited to place as many paper bags as desired to the curb for collection on their regular trash collection day; there is no limit. • Plastic bags will not be collected. • For more information, call 853 -2000, Option 1. McDonald's St. Patrick's Day Parade and Shamrock Festival • Saturday, March 12, 2016 • Parade begins at 11:00 a.m. on Jefferson Street at Elm Avenue, S. W. continues to Campbell Avenue, S. W., and ends at Williamson Road, S. E. Shamrock Festival • Begins at 12:00 Noon behind the City Market Building • 12:00 Noon to 1:00 p.m. - Dancing Chicken Band • 1:30 p.m. to 2:30 p.m. - Funky Bones • 3:00 p.m. to 5:00 p.m. - Seven Mile Ford McDonald's Kid's Zone • 12:00 Noon to 5:00 p.m. in two locations • In front of the Taubman Museum of Art on Salem Avenue, S. W., and in Market Square along Market Street, S. W. Corned Beef & Co. Celtic Celebration • 10:00 a.m. to 5:00 p.m., featuring Second Wynde Raleigh Court Branch Library Re- opening Ceremony • March 15 at 11:00 a.m. • The City will hold a re- opening ceremony for the Raleigh Court Branch Library, located at 2112 Grandin Rd SW. • The public is invited to attend and help celebrate the completed renovation and expansion of this popular neighborhood branch. "Implement Lean" Conference was a Success • Last Thursday and Friday, the city and the Virginia Tech Roanoke Center hosted "Implementing Lean" at Hotel Roanoke and Conference Center • There were 120 people in attendance. The City's Lean "Greenbelts" played a big role in the conference. EM • The next step for this program is the Lean Training Academy, which will be held in the fall. • Thank you to the City staff who presented their projects at the conference. Also thanks to Kay Dunkley with the Virginia Tech Roanoke Center and Eileen Van Aken with the Virginia Tech College of Engineering, ISE program. • There is discussion that Roanoke may become a national center for Lean. DIRECTOR OF FINANCE: CITY REGISTRAR: The Director of Finance submitted a written report recommending appropriation of additional funding General Registrar's Office relocation and tenant upfit. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: ( #40455- 030716) AN ORDINANCE to transfer funding from the Capital Improvement Reserve to the Registrar's Office Tenant Upfit and Furniture, Fixtures, and Equipment (FIFE) project, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 171.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40455- 030716. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, and Ferris -5. NAYS: Mayor Bowers -1. (Council Member Price was absent.) FINANCIAL REPORTS - SCHOOLS: The Director of Finance submitted the Financial Report for the seven months ended January 31, 2016 for the City of Roanoke; and Roanoke City Public Schools for the six months ended December 31, 2015. (See copies of the Financial Report and presentation on file in the City Clerk's Office) Following comments by the Director of Finance, the Financial Report was received and filed 427 REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OR ORDINANCES AND RESOLUTIONS: NONE. MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: LEGISLATION: Council Member Court G Rosen, Chair, Legislative Committee, stated that recently, a representative from Botetourt County announced that an international manufacturer was exploring opportunities to establish a manufacturing facility in the United States; adding one of the contending locations was in the Roanoke Valley at property located within Botetourt County. He continued that one incentive that could be provided to this enterprise was a Commonwealth Opportunity Grant, in the amount of $1,500,000.00 Economic Development Partnership VEDP. Council Member Rosen pointed out Botetourt County has requested the General Assembly to enact legislation to provide additional grant funding to VDEP and had contacted the City Manager to ask that the City's Liaison support this legislative effort initiated. Council Member Rosen made a motion to authorize Rob Catron, Legislative Liaison for the City, to represent the interest of the City in supporting legislation requested by Botetourt County to increase funding to Virginia Economic Development Partnership to support development of a new manufacturing business in Botetourt County. The motion was seconded by Council Member Ferris. Following comments by Council Member Lea, the motion offered by Council Member Rosen and seconded by Council Member Ferris was adopted. The City Attorney also shared information regarding pending legislative matters before the General Assembly. CELEBRATIONS: Council Member Bestpitch announced that the UBU Honors 2016: "Together We Stand ", scheduled to be held at Shaftman Performance Hall on March 25, 2016, at 7:30 p.m. and encouraged the public to attend. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: NONE. I COUNCIL: With respect to the Closed Meeting just concluded Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Rosen, Trinkle, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Council Member Price was absent.) There being no further business to come before the Council, Mayor Bowers declared the Council meeting adjourned at 4:35 p.m. APPROVED ATTEST: ��✓ Stephanie M. Moon Re s, MM David A. Bowers City Clerk Mayor 429 ROANOKE CITY COUNCIL — REGULAR SESSION March 21, 2016 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, March 21, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280 - 070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members Anita J. Price, Court G. Rosen (arrived late), David B. Trinkle, William D. Bestpitch, Raphael E. Ferris (arrived late), Sherman P. Lea and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Damemn, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Minister Melissa S. Kessler, Students and Missional Activities, Grandin Court Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGMENTS- PROCALAMATIONS: The Mayor declared Tuesday, March 29, 2016, as Welcome Home Vietnam Veteran's Day. He also recognized Robert Gravely, a Vietnam veteran in attendance. (See Ceremonial copy of proclamation on file in the City's Clerk's Office.) 430 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. MISCELLANEOULS: Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council to restate the importance of God's law and judgment day. BICYCLES - AMTRAK: Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council to express concern that the AMTRAK scheduled for Roanoke in 2017 may or may not have bicycle or baggage accommodations. She petitioned the Council for trains to be outfitted for bicycles coming into Roanoke in 2017. Mayor Bowers noted he would forward emails received regarding bicycles on trains to the City Manager. Vice -Mayor Trinkle suggested the City work with the Legislative Liaison to lobby for AMTRAK to outfit the trains; and he agreed it made sense for patrons to travel with their bicycles. In conclusion, the City Manager agreed to review the matter with City staff for ,! report to the Council. At this point, Council Member Rosen entered the meeting (2:18 p.m.) COMPLAINTS: Duane Howard, 1221 6t" Street, S. E., appeared before the Council to express concern about the lack of quality of life in southeast Roanoke. PARKS - RECREATION: Elliot Broyles, 1938 Hope Road, S. W., appeared before the Council in support of music in the Dr. Pepper Park, advising that the promoters were working with the neighbors on the noise levels during festival events. He distributed letters of support for the record. (See copies on file in the City Clerk's Office.) R. Brian Townsend, Assistant City Manager for Community Development, read a communication from the City Manager dated March 21, 2015 in its entirety for the record. (For full text, see communication on file in the City Clerk's Office.) 431 David Wertz, 430 Walnut Avenue, S. E., appeared before the Council to request that the City Attorney provide a legal opinion explaining the legal basis for how private .'amphitheaters' operating within the Downtown District are exempt from the City noise ordinance since the Mill Mountain neighborhood is of the opinion that Dr. Pepper Park is operating in violation of other sections of Section 21 of the City Code. (See remarks on file in the City Clerk's Office.) Holly Newbold, 1261 Hamilton Terrace, S. E., appeared before the Council on behalf of the high concentration of medical personnel that live in the Riverside and Walnut Hills residential area, and stated that the current zoning of Dr. Pepper Park does nothing to protect their interests and quality of life. She asked the Council for a permanent solution to limiting excessive sound levels, believing there should be sensible, specific and enforceable provisions in the sound ordinance for Dr. Pepper Park, as well as designated methods for determining and enforcing sound violations. (See comments on file in the City Clerk's Office.) Mary Newbold, 2833 Avenham Avenue, S. W., appeared before the Council to express his concern regarding the Dr. Pepper Park location. He distributed a copy of a map showing the relationship of the Park to adjacent buildings and the Riverland/Walnut Hills neighborhood. (See map on file in the City Clerk's Office.) Nancy Barbour, 2934 Avenham Avenue, S. W., appeared before the Council to express her views and to share comments from other residents expressing concern regarding the noise from events held at Dr. Pepper Park. (See petition on file in the City Clerk's Office.) Fran Davis, 1308 Hamilton Terrace, S. E., appeared before the Council to request a lasting solution to the problem that has occurred in Dr. Pepper Park, Paige Kauffman, 2406 Richelieu Avenue, S. W., appeared before the Council in support of the venue. Tyler Godsey, 1323 Hamilton Terrace, S. E., appeared before the Council in support of the venue and would like to see a compromise between the promoters and the neighborhood. 432 At this point, Council Member Ferris entered the meeting (2:55 p.m.) Following in -depth discussion of the matter, Council members supported ongoing dialogue and hoped the operational changes outlined in the City Manager's report will reduce decibel levels on -site significantly from levels that may have been experienced at any given event last season, which should also reduce levels perceived by residents in the Walnut Hills /Riverland area last season; and the City Attorney was asked to report his findings to the Council regarding the explanation of the City Code section. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. The Mayor called attention to two requests for Closed Meeting from the City Manager. CITY -OWNED PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 2750 Hoover Street, N. W., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the Council concur in the request of the City Manager as or abovementioned. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. CITY -OWNED PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 0 Blue Hills Circle, N. E., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 433 Vice -Mayor Trinkle moved that the Council concur in the request of the City Manager as or abovementioned. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. AUDIT COMMITTEE MINUTES: Minutes of the Audit Committee held on Monday, December 21, 2015, were before the Council. (See Minutes on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the Audit Committee minutes be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. OATHS OF OFFICE - VIRGINIA'S BLUE RIDGE CONVENTION AND VISITORS BUREAU (FORMERLY ROANOKE VALLEY CONVENTION AND VISITORS BUREAU): Report of qualification of Renee "Butch" Craft as a City representative of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a one -year term of office ending June 30, 2016. (See Oath or Affirmation of Office on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the report of qualification be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. 434 REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: SHERIFF'S DEPARTMENT: The Honorable Tim Allen, City Sheriff, presented the Annual Report of the Roanoke City Sheriff's Department for the 2014 - 2015 Fiscal Year. (See copy of annual report and presentation on file in the City Clerk's Office.) In closing, Sheriff Allen also expressed sincerest condolences at the loss of Master Deputy Tim McCoy who passed on Sunday, March 20 following a battle with cancer. Following comments by the Council, the presentation was received and filed. Since the Sheriff was in attendance in connection with the abovementioned item, Mayor Bowers advised that the following item listed under the Director of Finance would be taken out of order since it related to the Sheriff's Office. CITY SHERIFF - BUDGET: The Director of Finance submitted a written report recommending a repeal of Budget Ordinance No. 40444 - 021616 in connection with appropriating funds to provide medical services for inmates housed in the City Jail. (For full text, see report on file in the City Clerk's Office.) Vice- Mayor Trinkle offered the following budget ordinance: (#40461- 032116) AN ORDINANCE repealing the increase of the medical services expenditure for Roanoke Jail Inmates budget Ordinance No. 40444 - 021616, adopted February 16, 2016; amending and repealing certain sections of the 2015 - 2016 General Fund Appropriations; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 177.) 435 Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40461 - 032116. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET- GRANTS - EMERGENCY MANAGEMENT: The City Manager submitted a written communication recommending acceptance of the State Homeland Security FY15 Grant funds from the Virginia Department of Emergency Management to upgrade the City's hazardous materials monitoring equipment in support of the City of Roanoke HAZMAT Team. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: ( #40456 - 032116) A RESOLUTION accepting the Virginia Department of Emergency Management HAZMAT Grant to the City from the Virginia Department of Emergency Management, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 173.) Council Member Ferris moved the adoption of Resolution No. 40456 - 032116. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when the vote was recorded.) Me Council Member Ferris offered the following budget ordinance: ( #40457 - 032116) AN ORDINANCE appropriating funding from the State Homeland Security through the Commonwealth of Virginia Department of Emergency Management (VDEM) for hazardous materials emergency responses and training and development, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 173.) Council Member Ferris moved the adoption of Budget Ordinance No. 40457- 032116. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. BUDGET - GRANTS- FIRE /EMS- EMERGENCY MANAGEMENT: The City 1 Manager submitted a written communication recommending acceptance of State Homeland Security FY15 Grant funds from the Virginia Department of Emergency Management to enhance the current capabilities of the City's Division 6 Heavy Technical Rescue Team, in conjunction with Roanoke County Fire and Rescue and City of Salem Fire -EMS Departments. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: ( #40458 - 032116) A RESOLUTION accepting the FY 2015 State Homeland Security Program Grant to the City from the Virginia Department of Emergency Management, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 178.) Council Member Rosen moved the adoption of Resolution No. 40458 - 032116. The motion was seconded by Vice- Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. 437 Council Member Rosen offered the following budget ordinance: ( #40459 - 032116) AN ORDINANCE appropriating funding from the State Homeland Security through the Commonwealth of Virginia Department of Emergency Management (VDEM) for Heavy Technical Rescue (HTR) Team for equipment, supplies, and training and development, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 175.) Council Member Rosen moved the adoption of Budget Ordinance No. 40459- 032116. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. BUDGET -STORM DRAINS: The City Manager submitted a written communication recommending appropriation of Stormwater Utility Fund Retained Earnings to address storm drain improvements. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: (#!40460- 032116) AN ORDINANCE to appropriate funding from the Stormwater Utility Fund Retained Earnings to Contractual Services for stormdrain improvement projects, amending and reordaining certain sections of the 2015 - 2016 Stormwater Utility Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 176.) Council Member Rosen moved the adoption of Budget Ordinance No. 40460- 032116. The motion was seconded by Vice -Mayor Trinkle. We Following Sherman M. Stovall, Assistant City Manager for Operation, brief comments regarding the supplement funds for stormwater projects for neighborhoods, Budget Ordinance No. 40460- 032116 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. COMMENTS OF CITY MANAGER. The City Manager offered the following highpoints: • Raleigh Court library reopens after year -long renovation on Tuesday, March 15, 2016. • Williamson Road branch is next in line for renovations. • Melrose Library branch following. • An Italian automotive manufacturer, ELDOR Corporation to build a production plant in Botetourt County which will bring new jobs to the region. • Announcement of the Roanoke Health Science and Technology Innovation District with increased participation from Virginia Tech and Carilion. • The St. Patrick's Day parade held on Saturday, March 12, 2016 in downtown Roanoke was named in the top -ten parades with nearly 16,000 people in attendance with great participation in the following events: o Shamrock Festival held behind the City Market Building. o McDonald's Kids Zone held in front of the Taubman Museum of Art on Salem Avenue, S. W. and along Market Street, S. W. o Corned Beef & Company Celtic Celebration. REPORTS OF COMMITTEES: BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and the Director of Finance submitted a report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) 439 Vice -Mayor Trinkle offered the following budget ordinance: ( #40462- 032116) AN ORDINANCE to appropriate funding from the Federal Government and the Commonwealth grants for various educational programs, amending and reordaining certain sections of the 2015 - 2016 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 177.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40462- 032116. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: NATIONAL LEAGUE OF CITIES: Council Member Price noted that she and three City Youth were in attendance at the National League of City Congressional City Conference which was held in Washington, D. C. from March 5 -9, 2016. VIRGINIA'S BLUE RIDGE: Council Member Ferris announced that the City of Salem was willing to market Virginia's Blue Ridge brand as the region's designation; and he hopes to meet with other local officials in the Valley to discuss the use of the new brand. At 4:14 p.m., the Council meeting was declared in recess for a Closed Session in the Council's Conference Room, Room 451, and thereafter to be reconvened at 7:00 p.m., in the City Council Chamber. iii At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Bowers presiding. PRESENT: Council Members Anita J. Price, (arrived late) Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk, The Invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. COUNCIL: With respect to the Closed Meeting just concluded, Council Member Rosen moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -6. NAYS: None -0. (Council Member Price was not present when the vote was recorded.) 441 PRESENTATIONS AND ACKNOWLEDGEMENTS: RECREATION - YOUTH: Mayor Bowers announced that the recognition of the Williamson Road Recreation Club Girls Basketball Junior League would be postponed until the end of the Council meeting. At this point, Council Member Price entered the meeting (7:05 p.m.) PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing held on Monday, March 21, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Habitat for Humanity in the Roanoke Valley, Inc., to rezone properties located at 3435 and 0 Melrose Avenue, N. W., Official Tax Map Nos. 2660120 and 2660106, respectively, rezoned from CN, Commercial- Neighborhood District; and Commercial - Neighborhood District and R -7, Residential Single - Family District, respectively, to CG, Commercial - General District, with a condition, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, March 1, 2016, and Tuesday, March 8, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Original Application is consistent with the City's Comprehensive Plan, Fairland, Villa Heights Neighborhood Plan, and Zoning Ordinance as it allows for continued development of the site in a manner appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #40463 - 032116) AN ORDINANCE to rezone certain property located at 3435 and 0 (zero) Melrose Avenue, N. W., from CN, Commercial- Neighborhood District, and CN, Commercial- Neighborhood District and R -7, Residential Single - Family District, to CG, Commercial - General District, subject to a certain condition proffered by the applicant; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 179.) i i A Council Member Rosen moved the adoption of Ordinance No. 40463 - 032116. The motion was seconded by Vice -Mayor Trinkle. Maryellen Goodlatte, Attorney, appeared before the Council in support of the petitioner. Karen Mason, Executive Director, Habitat for Humanity in the Roanoke Valley, Inc., appeared before the Council in support of the request. The Mayor inquired if there were person wishing to be heard regarding the matter. There being none, he declared the public hearing closed. There being no comments by the Council Members, Ordinance No. 40463- 032116 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, March 21, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of LSW -HMW Family Limited Partnership to rezone property located at 622 Huntington Boulevard, N.E., Official Tax Map No. 3280102, by repealing conditions as part of a previous rezoning adopted by Roanoke City Council, pursuant to Ordinance No. 36625- 021704 on February 17, 2004, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, March 1, 2016 and Tuesday, March 8, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Amended Application No. 1 is consistent with the City' s Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance as it amends conditions for the property to allow more uses in a manner respective of the surrounding neighborhood. (For full text, see report on file in the City Clerk's Office.) 443 Vice -Mayor Trinkle offered the following ordinance: ( #40464- 032116) AN ORDINANCE to rezone certain property located at 622 Huntington Boulevard, N. E., by repealing proffered conditions presently binding upon such property and proffering new conditions; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 180.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40464 - 032116. The motion was seconded by Council Member Rosen. Daniel F. Layman, Attorney, appeared before the Council in support of the petitioner. The Mayor inquired if there were person wishing to be heard regarding the matter. There being none, he declared the public hearing closed. There being no comments by the Council Members, Ordinance No. 40464- 032116 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. STREETS AND ALLEYS - NORFOLK SOUTHERN CORPORATON: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, March 21, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of the City of Roanoke to vacate a portion of right -of -way along the northern edge of Norfolk Avenue, S. W., approximately 985 feet in length and varying from 3.5 feet to 27 feet in width between 2" Street, S. W. and S. Jefferson Street, S. E., and a portion of right -of -way along Norfolk Avenue, S. E., approximately 445 feet in length and approximately 6.5 feet in width between S. Jefferson Street and Williamson Road, S. E., with ownership being transferred to Norfolk Southern Corporation for development of a passenger train platform, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, March 1, 2016, and Tuesday, March 8, 2016. (See publishers affidavit on file in the City Clerk's Office.) iii The City Planning Commission submitted a written report recommending approval of the vacation of right -of -way, finding the Amended Application No.1 is consistent with the City's Comprehensive Plan as it supports the development of passenger rail service, subject to certain conditions. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance ( #40465 - 032116) AN ORDINANCE permanently vacating, discontinuing and closing two (2) segments of public right -of -way along the northern edge of Norfolk Avenue, S. W., and Norfolk Avenue, S. E., as more particularly described hereinafter; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 182.) Council Member Ferris moved the adoption of Ordinance No. 40465 - 032116. The motion was seconded by Vice -Mayor Trinkle. The Mayor inquired if there were person wishing to be heard regarding the matter. Barbara N. Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council in support of the vacation of the two segments of public right -of -way along the northern edge of Norfolk Avenue, S. W., and Norfolk Avenue, S. E., for development of passenger rail platform. There being no further speakers, Mayor Bowers declared the public hearing closed. Council Member Lea commended Ms. Duerk on her enthusiasm and advocacy for strong communities on greenways. Council Member Bestpitch suggested that a resolution be prepared authorizing a the Mayor to send a letter to the Virginia Department of Rail and Public Transportation to work with Amtrak to facilitate the implementation of roll on /roll off bicycle accommodations when passenger rail service is extended to Roanoke. 445 There being no additional comments by the Council Members, Ordinance No. 40465- 032116 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. CITY -OWNED PROPERTY - STRAIGHT STREET - COYNER SPRINGS: Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Monday, March 21, 2016, or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to convey to Street Straight Roanoke Valley, Inc., City -owned property situated at 108 Coyner Springs Road, Botetourt County, Virginia, containing approximately 6.928 -acres of land, together with any buildings and improvements thereon; and a parcel of property situated on Coyner Springs Road, Botetourt County, Virginia, containing approximately 23.48 -acres of land, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, March 14, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of a contract with Straight Street Roanoke Valley, Inc., for the sale of City -owned property located in Coyner Springs area of Botetourt County, bearing Parcel ID No. 108 (9) 1B and 108 (9) A, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: ( #40466- 032116) AN ORDINANCE authorizing the proper City officials to execute a contract for the sale of real property with Straight Street Roanoke Valley, Inc., and the necessary documents to sell to Straight Street Roanoke Valley, Inc., two (2) parcels of real estate, together with buildings and improvements thereon, being more particularly described as (i) a parcel of real property, together with buildings and improvements thereon, situated at 108 Coyner Springs Road, Botetourt County, Virginia, containing 6.928 acres of land, more or less, and bearing Official Tax Map No. 108(9)1B (Parcel 113), and (ii) a parcel of real estate together with buildings and improvements thereon, situated at Coyner Springs Road, Botetourt County, Virginia, M110 1 containing 23.48 acres of land, more or less, and bearing Official Tax Map No. 108(9)1A (Parcel 1A), upon certain terms and conditions set forth in a proposed contract; authorizing the City Manager to execute such further documents and take such further action as may be necessary to accomplish the above matters; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 184.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40466 - 032116. The motion was seconded by Council Member Price. Keith Farmer, Executive Director, Straight Street Roanoke Valley, Inc., appeared in support of the sale of real property at 108 Coyner Springs Road, Botetourt County. The Mayor inquired if there were person wishing to be heard regarding the matter. There being none, he declared the public hearing closed. Council Member Price expressed her sentiments to the representatives of Straight Street; noting that the project was an important project, and trusted that the City would continue to support this great endeavor. Council Member Lea commended Keith Farmer on his commitment to the project and to the Assistant City Manager for Community Development on working with Straight Street through the process and appreciated the efforts by all parties. There being no additional comments by the Council Members, Ordinance No. 40466 - 032116 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea and Mayor Bowers -7. NAYS: None -0. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. PRESENTATIONS AND ACKNOWLEDGEMENTS: RECREATION - YOUTH: Mayor Bowers, along with Council Members Lea and Price, recognized the Williamson Road Recreation Club Lady Warriors Girls Basketball Team for successful back to back undefeated seasons. The Team was presented Certificates of Recognition from the City; and Williamson Road Championship medallions and trophies in recognition of their outstanding achievements. Ii There being no further business to come before the Council, Mayor Bowers declared the meeting adjourned at 7:32 p.m. APPROVED ATTEST: -1 >7- Stephanie M. Moon Reynol s, MMC City Clerk David A. Bowers Mayor ROANOKE CITY COUNCIL - REGULAR SESSION April 4, 2016 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, April 4, 2016, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280 - 070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.23711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) iii CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performances of the Council - Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request of Council Member Lea as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Lea was not present when the vote was recorded.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. BRIEFINGS: Bank On Roanoke Valley Updates 2016 Kristin Adkins, Director of Youth Development Strategies, United Way of Roanoke Valley, gave an update regarding Bank On Roanoke Valley for 2016. She highlighted the following items: • Bank On Roanoke Valley Successes 2013 — 2015 • Observations and Opportunities • United Way of Roanoke Valley's Strategic Planning • Our Vision: Elevate 10,000 families to self- sufficiency by 2030 • Bank On Roanoke Valley Strategies • BORV Targeted Education Series • Public Education • Products and Marketing • Collaborative Program Support • Outcomes and data — how will we know we are successful? • Bank On Roanoke Valley 2016 • How can you help? (See copy of document on file in the City Clerk's Office.) Following comments by the City Manager about what the program represents, emphasizing the City's collaborative leadership approach, the Mayor stated that the briefing would be received and filed. Wireless Telecommunication Facilities Policy Updates: George N. Condyles, IV, President and Chief Operating Officer, gave an update on the Wireless Telecommunication Facilities Policy and the latest technology and legislative changes. adding that within the last 12 years, technology has gone from a 3 -G, 3 -G, approximately 80% voice and 20% data, to 4G, which is now 80% data and 20% voice. As part of the dialogue, the Assistant City Manager for Community Development noted that the City was refining and tweaking its wireless telecommunications facility policy, adding that the Planning Department plans to report to the Council following a public input session as to the status of what it will take to get the policy implemented. He suggested the City have a zoning ordinance that supports the recommended regulations. Following discussion of the update, the Mayor advised that all comments would be received and filed. FYI Buduet/Financial Planning Work Session R. B. Lawhorn, Budget Administrator and the Director of Finance, presented the following outline on the FY 2016 - 2017 budget development process and recommendations and highlighted the following topics: • Summary • BFO Process Update • Revenue Estimate by Major Category Fiscal Year 2017 7.9 Million Increase in FY17 Revenues over FY16 Adopted Budget • FY 2017 Revenue Growth In response to inquiry with regard to changes in the real estate tax since the last presentation, Ms. Dameron advised that the real estate tax had not changed, but the general property tax category had increased by $700,000.00 due to personal property. She pointed out that if tax rate adjustments were not made last year, the budget would be out of balance by $5 million more. 451 • Revenue Adjusted for Inflation (FY 2008 $22.7 Million Higher in Buying Power than FY 2017) • FY17 School Funding over FY16 Adopted Budget • Fee Adjustments Mr. Lawhorn pointed out that three were proposed by the Department of Planning and Building Development to bring the fees more in line with the department's actual cost; whereupon, the Assistant City Manager for Community Development advised that those proposed fee adjustments with regard to zoning would not be a part of the budget adoption, but would be brought back before the Council at a later date, but the change with regard to the athletic fields would be a part of the budget adoption. Council Member Rosen commented that if the proposed rezoning fee was inconsequential to the budget, his preference would be to charge $500.00 versus $1,000.00 because people were already paying taxes on their property and a stormwater utility fee. • Strategic Investments for FY 2017 and Beyond Mayor Bowers inquired if Fire Inspector was a State position; whereupon, Mr. Lawhorn indicated that it was a City employee position and why an additional inspector position was needed. The Assistant City Manager Operations advised that currently the fire inspections complement consisted of the Fire Marshal, Deputy Fire Marshal, Assistant Fire Marshal and inspectors who worked on an hourly basis and the funding would allow the Fire Department to hire inspectors part-time in an attempt to address the second level category inspections on a more frequent basis. Mr. Lawhorn explained that under the Economic Development category for performance agreements, the Cambria Suites agreement of approximately $200,000.00 per year would roll off and not appear in the Fiscal 2017 budget. In response to an inquiry with regard to the 2 percent increase and the hourly rate at the bottom of the pay scale, the City Manager advised that he would research the matter and get back to Council at a later date. • One -Time Funding • Capital Project Planning • Debt Issuance Planning FY 2017 -2021 • Operating and Capital Budget Development Next Steps (See copy of presentation on file in the City Clerk's Office.) Following dialogue about the FY2017 proposed budget, the Mayor advised that the briefing would be received and filed. 452 At 12:09 p.m., the Mayor declared the Council Meeting in recess for a Closed Meeting in Council's Conference Room, Room 451, and thereafter to be reconvened at 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Charles R. Calloway, Pastor, Maple Street Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Walker Peterson, Boy Scout Troop 76. PRESENTATIONS AND ACKNOWLEDGEMENTS: PROCLAMATIONS: The Mayor declared the month of April 2016 as Austism Awareness Month. (See ceremonial copy of the proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to Angie Leonard. HOUSING - PROCLAMATIONS: The Mayor declared April 2016 as Fair Housing Month. (See ceremonial copy of the proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to Amanda Buyalos, Chair, and with Members of the Fair Housing Board. 453 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council to discuss the significance of God's time. CONSENTAGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to two requests for public hearing from the City Manager. ROANOKE GAS COMPANY - CITY -OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 18, 2016, at 7:00 p.m., or as soon thereafter as the matter may be reached, or at such later date and time as the City Manager may determine, to consider the conveyance of a ten foot wide gas line easement along Brambleton Avenue, S. W., inside the boundary of Lakewood Park to Roanoke Gas Company; was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. BREWERIES- CITY -OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 18, 2016, at 7:00 p.m., or as soon thereafter as the matter may be reached, or at such later date and time as the City Manager may determine, to consider the sale of City -owned property located at 2002 Blue Hills Drive, N. E., to Deschutes Brewery, Inc.; was before the body. (See communication on file in the City Clerk's Office.) 454 Vice -Mayor Trinkle moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. FAIR HOUSING BOARD -PARKS AND RECREACTION ADVISORY BOARD: Reports of qualification of Amanda C. Buyalos and Antwyne U. Calloway as members of the Fair Housing Board for three -year terms of office, each, ending March 31, 2019; and Pete Eshelman as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the reports of qualification be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. REGULARAGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: HOLLINS UNIVERSITY: Katherine Walker, Project Organizer; and Ernie Zulia, Theater Director, Hollins University, appeared before the Council to provide information about an upcoming community theatrical event "Starcropolis ", a partnership between the City of Roanoke and Hollins University scheduled to be held on September 4, 2016 atop of Mill Mountain. (See copy of documents on file in the City Clerk's Office.) Following positive comments by Members of the Council, Mayor Bower advised the presentation would be receive and filed. 455 ANNUAL REPORTS- ECONOMIC DEVELOPMENT AUTHORITY: Charles E. Hunter, III, Chair, Economic Development Authority, appeared before the Council AND provided an overview of the activities and programs of the Authority during 2015. (See copy of the Annual Report and Annual Review on file in the City Clerk's Office.) Following comments about the activities and programs, the Mayo advised that, the presentation would be received and filed. ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION: Cristina Finch, Manager, Transit Planning and Programming, Roanoke Valley Area Metropolitan Planning Organization, appeared before Council and commented on the Draft Transit Vision Plan. (See presentation on file in the City Clerk's Office.) Following comments from the Council, Mayor Bowers stated the presentation would be received and filed. VICTIM WITNESS PROGRAM - GRANTS: The Commonwealth Attorney submitted a written communication recommending acceptance of the Revised VictimNVitness Program Grant from the Department of Criminal Justice Services to continue to provide comprehensive information and direct services to crime victims and witnesses in accordance with the Virginia Crime Victim and Witness Rights Act; and the City Manager submitted a written communication concurring in the recommendation. (For full text, see communications on file in the City Clerk's Office.) Council Member Price offered the following resolution: ( #40467 - 040416) A RESOLUTION authorizing acceptance of a revised Victim/Witness Assistance Program grant from the Commonwealth of Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 186.) Council Member Price moved the adoption of Resolution No. 40467 - 040416. The motion was seconded by Council Member Bestpitch and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. 456 Council Member Price offered the following budget ordinance: ( #40468- 040416) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Victim Witness Program Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 187.) Council Member Price moved the adoption of Budget Ordinance No. 40468- 040416. The motion was seconded by Council Member Bestpitch and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: Southeast Gateway Public Art Proiect Susan Jennings, Arts and Culture Coordinator, advised that the Southeast Gateway Public Art Project was approved by the Council in August 2015 as part of the fiscal year 2016 Public Art Plan, with a budget in the amount of $16,000.00 and that the project would be the second public art project in the southeast area of the City. She asked for the Council's concurrence in the recommendation of the Roanoke Arts Commission to hire Brenda Councill as the artist to create the mural, adding that Ms. Councill is an internationally known artist for her art on dome ceilings, having worked in India, and has many art collections as well as two studios in Atlanta and North Carolina. . Vice -Mayor Trinkle moved that the Council concur in the recommendation of the Roanoke Arts Commission. The motion was seconded by Council Member Rosen. Mayor Bowers commented that the project was exciting and that the artist understanding the importance of neighborhood involvement was a bonus. 457 Council Member Ferris inquired about the participation of the Southeast neighborhood; whereupon, Ms. Jennings advised that the southeast community and two members of the Southeast Action Forum served on the selection panel. She added that Ms. Councill will host a couple of workshops in an effort to get input from the neighborhood. Council Member Bestpitch commented that the project was one more great thing within the neighborhood and asked about the art work in the front of Jackson Library; whereupon, Ms. Jennings advised that it was a temporary art piece, that now resides at the Rescue Mission in which the artist Holly Branch donated to the Rescue Mission. There being no further questions and /or comments by the Council Members, the motion to concur in the recommendation of the Roanoke Arts Commission was unanimously adopted. ITEMS RECOMMENDED FOR ACTION: ENCROACHMENTS: The City Manager submitted a written communication recommending approval and authorization of an encroachment permit to construct four retaining walls within the right -of -way located along Orange Avenue, N. E. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #40469 - 040416) AN ORDINANCE allowing certain encroachments requested by BRC Orange Avenue, LLC ( "BRC "), a North Carolina limited liability company qualified to conduct business in the Commonwealth of Virginia, the owner of four parcels of real estate located respectively at 2548 Orange Avenue, N. E., Roanoke, Virginia, known as Official Tax Map No. 7130101; 2512 Daleton Road, N. E., Roanoke, Virginia, known as Official Tax Map No. 7130102; 0 Orange Avenue, N. E., Roanoke, Virginia, known as Official Tax Map No. 7130103; and 0 Daleton Road, N. E., Roanoke, Virginia, known as Official Tax Map No. 7130116 ( "Properties'), for the placement of four retaining walls into and underneath portions of the public right of way located along Orange Avenue and adjacent to the Properties, which portions, in the aggregate, encompass approximately 183 square feet of the public right of way, to allow for existing utility poles to remain in place in connection with BRC's development of the Properties, subject to revocation by the City and upon certain terms and conditions; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 188.) We Council Member Rosen moved the adoption of Ordinance No. 40469- 040416. The motion was seconded by Council Member Bestpitch and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. COMMENTS OF CITY MANAGER: The City Manager shared the following comments: Public Input Meeting for Update to Wireless Telecommunications Facilities Policy • The Department of Planning, Building, and Development is working with a consultant to revise its Wireless Telecommunications Facilities Policy, and to draft changes to the related provisions of the Zoning Ordinance for City Council's consideration. • Public input is a crucial component to the policy update, and the city will host two drop -in sessions on Thursday, April 7, to ensure all interests are heard _ and well represented in the final product: • Thursday, April 7, Drop -in Sessions: • 12:00 p.m. — 1:30 p.m. and 6:00 p.m. - 7:30 p.m. • Planning and Development Conference Room, Room 181 • Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. • Use the 2nd Street entrance, conference room immediately on the right. The same information will be provided at both sessions • Read more about the Wireless Telecommunications Policy Update on the city's website — at www.roanokeva.gov . You may also contact Wayne Leftwich, Senior City Planner in the city's Department of Planning, Building, and Development, at (540) 853 -1104 or wa yne.leftwich(u) roa nokeva. goy. 38th Annual Clean Valley Day • The Clean Valley Council welcomes individuals and groups to volunteer for its annual spring cleanup. • Saturday, April 9 • Clean -up will occur from 9:00 a.m. to 12:00 p.m. • Pick your spot - a park, playground, roadside, stream bank or your very own neighborhood and help get rid of the litter and make it a cleaner, healthier place for all. • This valley -wide clean up promotes respect and care for the beautiful community we share. • Register at www.cleanvalley.org i Foot Levelers Blue Ridge Marathon • Saturday, April 16 • Downtown Roanoke • 8:00 a.m. — 2:00 p.m. • Proceeds from this event benefit the Blue Ridge Parkway and local charities. • The marathon has earned its title as "America's Toughest Road Marathon" by challenging runners with more than 7,430 feet in elevation change, more than any other road marathon in the United States. • This race is the ONLY marathon that runs along the Blue Ridge Parkway • Rewards for runners will include a finisher medal, event shirt, a pair of Farm to Feet socks, and more. Commemoration of Martin Luther King Jr. Assassination • Southern Christian Leadership Conference is holding a special ceremony to honor Dr. Martin Luther King Jr., on the anniversary of his assassination • April 4, 2016 at 5:00 p.m. • The ceremony will take place at the Martin Luther King Jr. Statue at the foot of the MILK Bridge DIRECTOR OF FINANCE: TAXES: The Director of Finance submitted a written report recommending authorization to establish the percentage reduction for personal property tax relief for the 2016 tax year. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: ( #40470 - 040416) A RESOLUTION setting the allocation percentage for personal property tax relief in the City of Roanoke for the 2016 tax year. (For full text of resolution, see Resolution Book No. 78, page 192.) Council Member Ferris moved the adoption of Resolution No. 40470- 040416. The motion was seconded by Vice -Mayor Trinkle and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. Beft BUDGET - BONDS: The Director of Finance submitted a written report recommending appropriation of proceeds from the sale of Series 2016 General Obligation Public Improvement and Refunding Bonds. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: ( #40471 - 040416) AN ORDINANCE to appropriate and de- appropriate funding from the Series 2016 Bonds to various capital projects, amending and reordaining certain sections of the 2015 - 2016 Stormwater Utility, Civic Facilities, Capital Projects, and School Capital Projects Funds, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 193.) Council Member Rosen moved the adoption of Budget Ordinance No. 40471- 040416. The motion was seconded by Vice -Mayor Trinkle and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. NAYS: None -0. FINANCIAL REPORTS: The Director of Finance submitted a financial report for the eight months ended February 29, 2016. (For full text, see copy of Financial Report and Presentation on file in the City Clerk's Office.) Following comments by the Director of Finance, Mayor Bowers stated that the Financial Report would be received and filed. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OR ORDINANCES AND RESOLUTIONS: NONE. MOTION AND MISCELLANEOUS BUSINESS: 461 INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: YOUTH SERVICES CITIZEN BOARD: Council Member Price recognized the two high school senior students whose terms would be expiring on the Youth Services Citizen Board on June 30, 2016. The Mayor declared April 4 -9, 2016 as Local Government Education Week. (See ceremonial copy of proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to Karen Pillis, Vice- Chair, and members of the Youth Services Citizen Board. SISTER CITIES: Council Member Bestpitch announced that the Annual Sister Cities Dinner was scheduled to be held on April 30, 2016 at Roanoke College in the Colket Campus Center Auditorium. SCHOOLS: Mayor Bowers announced that the Council had received ten application for consideration of two appointments to the Roanoke City School Board for three year terms of office, commencing July 1, 2016; four candidates were selected for public interviews, which would be held on Monday, April 18 at 4:00 p.m., in the Council Chamber, noting that he successful candidates were Wilton C. Kennedy, Annette Lewis, Lutheria H. Smith, and Susan R. Reese. He further stated citizen comments will be received regarding the selection of candidates at a public hearing on Monday, May 16 at 7:00 p.m., in the Council Chamber, with the appointmentlelection of two successful candidates during the Council meeting on Monday, June 6 at 2:00 p.m. VACCANCIES ON CERTAIN AUTHORIITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE - ROANOKE FINANCE BOARD: The Mayor called attention to a vacancy created by the resignation of Brian K. Redd as the Citizen at Large Member of the Roanoke Finance Board for a term ending June 30, 2016; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the name of Kenneth Cronin. There being no further nominations, Mr. Cronin was appointed to fill the unexpired term of Brian K. Redd as the Citizen at Large Member of the Roanoke Finance Board ending June 30, 2016; and thereafter for an additional two -year term of office ending June 30, 2018, by the following vote: 462 FOR MR. CRONIN: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: The Mayor called attention to a vacancy created by resignation of Erin M. Dudley as a member of the Parks and Recreation Advisory Board ending March 31, 2017; whereupon, he opened the floor for nominations. Council Member Lea placed in nomination the name of Geoffrey W. L. Manning. There being no further nomination, Mr. Manning was appointed to fill the unexpired term of Erin Dudley as a member of the Parks and Recreation Advisory Board ending March 31, 2017; by the following vote: FOR MANNING: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. OATHS OF OFFICE -FAIR HOUSING BOARD: The Mayor called attention to a vacancy created by the resignation Lawrence L Dowler as a member of the Fair Housing Board ending March 31, 2017; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the name of Bryon Hamlar. There being no further nominations, Mr. Hamlar was appointed to fill the term of Lawerence L. Dowler a three -year term of office ending March 31, 2016; by the following vote: FOR HAMLAR: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. OATHS OF OFFICE -YOUTH SERVICES CITIZEN BOARD: Council Member Price recognized Kenai Hunt (Alternate), Ashley Lowery (Member), Quentin Long (Alternate) and Malik Morris (Member), student members of the Youth Services Citizen Board for their services throughout the year, noting that the students' terms of office were for one year only, and therefore, at the end of June, there will be four vacancies on the Board; whereupon, Mayor Bowers opened the floor for nominations. Council Member Price placed in nomination the names of Harley Garcia, Beatrice Schlenpner, Kameron Washington -Brown and Kenai Hunt. 463 There being no further nominations, Harley Garcia /Student Member, Beatrice Schlenpner /Student Alternate, Kameron Washington- Brown /Student Alternate, and Kenai Hunt/Student Member as members of the Youth Services Citizen Board for one - year terms of office, commencing July 1, 2016 and ending June 30, 2017, respectively, by the following vote: FOR MISS GARCIA, MISS SCHLENPNER, MISS.WASHINGTON -BROWN AND MISS HUNT: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -7. VML POLICY COMMITTEES: The Mayor announced the following appointments /reappointments to the 2016 -2017 Virginia Municipal League Policy Committees for one -year terms of office: Finance — Barbara A. Dameron, Director of Finance Human Development and Education — Council Member Anita J. Price /Stephanie M. Moon Reynolds, City Clerk Community and Economic Development — Vice -Mayor David B. Trinkle/Wayne Bowers, Director, Economic Development General Laws — Daniel J. Callaghan, City Attorney Environmental Quality — Christopher Blakeman, Environmental Administrator Transportation — Mark Jamison, Transportation Manager At 4:12 p.m., the Council meeting was declared in recess for continuation of the Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. (Council Member Rosen left immediately following the Closed Meeting.) At 5:31 p.m., the Council meeting reconvened in the Council Chamber, Mayor Bowers presiding, and all Members of the Council in attendance, with the exception of Council Member Rosen. COUNCIL: With respect to the Closed Meeting just concluded Council Member Lea moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Ferris and adopted by the following vote: i Mi AYES: Council Members: Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was absent.) There being no further business to come before the Council, Mayor Bowers declared the Council meeting adjourned at 5:32 p.m. APPROVED ATTEST: ` 4'*tW- rn'1 Q�� Q(�,/��/—���(1 Stephanie M. Moon eynolds, MC David A. Bower_ City Clerk Mayor 465 ROANOKE CITY COUNCIL— REGULAR SESSION April 18, 2016 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, April 18, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Vice -Mayor David B. Trinkle presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280- 070615 adopted by the Council on Monday, July 6, 2015. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Anita J. Price, Sherman P. Lea (arrived late),Court G. Rosen (arrived late), and Vice -Mayor David B. Trinkle -6. ABSENT: Mayor David A. Bowers -1. The Vice -Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. At this point, Council Member Lea entered the meeting (2:01 p.m.). The Invocation was delivered by Elder Joyce Boisseau, Associate Minister, Guiding Star New Day Ministries. The Pledge of Allegiance to the Flag of the United States of America was led by Vice -Mayor David B. Trinkle. PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGEMENTS - PROCLAMATIONS: The Vice -Mayor declared April 24, 2016 as Faith Christian School Project Faith Day. (See ceremonial copy of proclamation on file in the City Clerk's Office.) 466 At this point, Council Member Rosen entered the meeting (2:07 p.m.) Vice -Mayor Trinkle presented a ceremonial copy of the proclamation to Peter Baur, Head of School, Faith Christian School and parents and students in attendance. ACTS OF ACKNOWLEDGEMENTS - COMMUNICATIONS: Vice -Mayor Trinkle recognized Timothy Martin, Communications and Media Coordinator, as recipient of the Top Social Media Advocate in Government Award by Government Social Media, LLC, at the GSM Conference in Reno, Nevada. Vice -Mayor Trinkle presented Mr. Martin with the Award and expressed sentiments on his achievement. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice -Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and again spoke on the importance of God and Country. HISTORIC PRESERVATION: Clarence Dunnaville, 5310 Beechwood Court, Midlothian, Virginia, appeared before the Council and discussed a perpetuity designation for the Historic Gainsboro area from North Jefferson Street to 5'" Street, N. W. Mr. Dunnaville called attention to several prominent families that once resided in the Gainsboro neighborhood, such as Oliver Hill (home restored several years ago), Edward R. Dudley (first African - American to hold the rank of Ambassador of the United States) and L. C. Downing (practicing physician). In summary, he stressed the importance to preserve the history of the Gainesboro area. Following comments of Council Members Price and Lea, the matter was referred to the City Manager for study, review and report to the Council. CONSENT AGENDA The Vice -Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. Vice -Mayor Trinkle called attention to two requests for Closed Meeting from Council Member Lea and the City Manager. 467 MINUTES: Minutes of the regular meetings of Council held on Monday, January 4, 2016, Tuesday, January 19, 2016; Monday, February 1, 2016; and Tuesday, February 16, 2016; and the recessed meeting held on Friday, January 15, 2016. (See copy of minutes on file in the City Clerk's Office.) Council Member Bestpitch moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) CITY -OWNED PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located 2750 Hoover Street, N. W., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) BLUE RIDGE BEHAVIORAL HEALTHCARE: A communication from Debbie Bonniwell, Executive Director, Blue Ridge Behavioral Healthcare Board of Directors, recommending concurrence in the reappointment of Greg Hamilton as a Board At -large member for a term of three years ending December 31, 2018, was before the Council. (See communication on file in the City Clerk's Office.) H•i Council Member Bestpitch moved that the Council concur in the request as abovementioned. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performances of the Council - Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Personnel Chair as abovementioned. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) OATHS OF OFFICE- ROANOKE VALLEY BROADBAND - AUTHORITY -PARKS AND RECREATION ADVISORY BOARD - BUILDING AND FIRE CODE BOARD OF APPEALS: Reports of qualifications of the following individuals: Christopher P. Morrill as a City official representative of the Roanoke Valley Broadband Authority for a four -year term of office ending December 14, 2019; Steve Stinson as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019; and Glen Wayne Hall as a member of the Building and Fire Code Board of Appeals to fill the unexpired term of office of Kirk Bates (Citizen at Large) ending June 30, 2016. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) A Council Member Bestpitch moved that the reports of qualification be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE, PETITIONS AND COMMUNICATIONS: BUDGET - ROANOKE - BLACKSBURG REGIONAL AIRPORT: Tim Bradshaw, Executive Director, transmitted the Roanoke Regional Airport Commission Fiscal Year 2016 - 2017 Budget and Proposed Capital Expenditures. (See documents on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: ( #40472- 041816) A RESOLUTION approving the Roanoke Regional Airport Commission's 2016 - 2017 proposed operating and capital budget upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 78, page 195.) Council Member Ferris moved the adoption of Resolution No. 40472 - 041816. The motion was seconded by Council Member Bestpitch. Following overview and dialogue regarding assistance from City to draw support and incentivize airport economics, Resolution No. 40472- 041816 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle-6. NAYS: None -0. (Mayor Bowers was absent.) 470 BUDGET — ROANOKE VALLEY RESOURCE AUTHORITY: Daniel D. Miles, Chief - Executive Officer, transmitted copy of the Roanoke Valley Resource Authority FY 2016 - 17 Annual Budget. (See document on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: ( #40473 - 041816) A RESOLUTION approving the annual budget of the Roanoke Valley Resource Authority for Fiscal Year 2016 - 2017, upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 78, page 195.) Council Member Ferris moved the adoption of Resolution No. 40473- 041816. The motion was seconded by Council Member Bestpitch. Following overview and comments by the Council Members, Resolution No. 40473 - 041816 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: • Recommended Fiscal Year 2016 - 2017 Budget R.B. Lawhorn, Budget Administrator, summarized the following proposed Fiscal Year 2016 - 2017 Recommended Budget: • FY 2016 -2017 Budget • The Vision • City of Roanoke Priorities • Economy • Education 471 • Good Government • Human Services • Infrastructure • Livability • Safety • Priority Allocations Mr. Lawhorn indicated that education remained the largest priority with more than 60 percent of funding or $82,205,257.00 allocated, followed by safety with an allocation of $67,299,026.00 and third was Human Services with an allocation of $37,575,669.00. • Revenue Estimate by Major Category Fiscal Year 2017 The Director of Finance advised that the majority of revenue was generated from property taxes, other local taxes combined with the sales taxes, followed by intergovernmental grants and funding for some services. • $9.0 Million Increase in FY17 Revenues over FY16 Adopted Budget Director of Finance continued stating that the 2017 revenues increased by $9 million over the 2016 budget with the majority of the growth in general property and other local taxes. She pointed out that the health and welfare funding from the Commonwealth category experienced growth of approximately $1.1 million since the April 4 presentation. • Local Support for Education Ms. Dameron pointed out that funding to Roanoke City Public Schools was recommended to increase by $2.6 million to a total of $80,402,800.00 for FY 2016 -2017. • Strategic Investments for FY 2017 and Beyond With regard to changes since the April 4 briefing, Mr. Lawhorn advised that the Sheriff Career Enhancement Program would impact 27 deputies in the upcoming year; addition of an additional peak time ambulance staff person for the north side unit for $129,180.00; $41,700.00 to be used by the Office of Communications to promote marketing initiatives; as well as the addition of $80,000.00 for a fleet parts contingency account. • One -Time Funding Mr. Lawhorn mentioned that the Capital Project Contingency category increased from $912, 609.00 to $ 1,398,117.00 since the April 4 briefing. Council Member Bestpitch asked about police body cameras and the changes to the Assert Forfeiture Program; whereupon, the Assistant City Manager for Community Development advised that the federal program was changing the criteria for eligible activities and the amount of funding to localities and the City's goal was to restrict expenditures of asset forfeiture funds and concentrate more on capital expenditures. He added that over the past year body cameras were acquired for all patrol staff and it was included in the budget to build a base for what was thought to be the annual need to 472 replace the cameras. The one -time funding would be to acquire additional cameras for detectives and other parts of the police department. . . In response to inquiry from Council Member Ferris with regard to the addition of the peak ambulance service staff, the City Manager explained that there was a need for the service and it was being paid for using salary lapse funds. Mr. Ferris further inquired as to why the City had reserves and was not able to spend the funds; whereupon, Mr. Morrill explained that the target for the reserves was to maintain 10 percent of the annual budget as unallocated to serve as an emergency fund. Council Member Bestpitch explained that the City saves millions of dollars with the low interest rates received as a result of the positive reports from the bond rating agencies and the unallocated reserves. He further explained that by not maintaining the reserves, the rating agencies could change the ratings and charge higher interest rates so if funds were borrowed, the City would pay more over the life of a 20 or 30 year project adding up to millions of dollars that could have been saved. Vice -Mayor Trinkle inquired if the election staffing funds included poll books; whereupon, the City Manager advised that poll books were previously purchased by the Registrar and the election staffing funds referred to temporary wages associated with the presidential election. • Outside Agencies — Funding Amount by Agreement/Contract Council Member Rosen commented that based upon previous discussions with regard to Virginia's First Cities, the Council decided to withdraw the City's membership mainly because the City has its own Legislative Liaison who covers many issues, Virginia's First Cities sometimes takes positions that are not in the City's interests and the consultants used by Virginia First Cities are the same as the Virginia Municipal League. He further commented that the $24,000.00 annual dues had been reallocated to the 1 -73 Coalition, LLC. Vice -Mayor Trinkle suggested that a work session be held for the Council to review all the City's current memberships and commented that it would behoove the City to examine its commitments. • Outside Agencies — Funding Amount by Agreement/Amount Discretionary • Outside Agencies — Funding Participation Discretionary • Capital Project Planning • Debt Issuance Planning FY 2017 -2021 Mr. Lawhorn advised that in Fiscal Year 2018, $1 million was allocated for the 101" Street Improvement Project which had been reduced to $700,000.00, due to the anticipated reduction in State funding. • 5 Year Forecast He continued stating that there was a budget gap in Fiscal Years 2018, 2019 and 2020 at $2.2 million, $2 million and $1.2 million, respectively, in which projected expenses exceeded projected revenues. The City Manager interjected that while reassessing the taxes last year, it was hoped that real estate would recover at a faster pace and since that was not 473 the case, the next five fiscal years more conservative numbers were used and local taxes were doing well and as of the fifth year the City would be caught up. • Fee Adjustments Mr. Lawhorn indicated that only one fee adjustment was recommended with regard to athletic field rental for tournaments which was currently at $125.00 per field per day to the proposed fee of $50.00 per field per day and $10.00 per team, to align the fees with the City of Salem and Roanoke County. • Budget Calendar Budget Public Hearing - General Fund and HUD April 28, 2016 7:00 p.m. (Council Chamber) Council Briefing /Budget Study (if necessary) May 5, 2016 9:00 a.m. (Council Chamber) Budget Adoption May 9, 2016 2:00 p.m. (Council Chamber) (See copy of presentation on file in the City Clerk's Office.) There being no further comments and /or questions from the Council Members, the Vice -Mayor advised that the briefing would be received and filed. ITEMS RECOMMENDED FOR ACTION: BUDGET- HOUSING: The City Manager submitted a written communication recommending acceptance and execution of the Home Again Permanent Supportive Housing Renewal Grant from the U. S. Department of Housing and Urban Development. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: ( #40474- 041816) A RESOLUTION authorizing acceptance of the following grants by the City of Roanoke from the United States Department of Housing and Urban Development ( "HUD ") to be used for the purposes of ending homelessness (1) a "Home Again" Permanent Supportive Housing ( "PSH ") grant in the amount of $215,670.00, (2) a Homeless Assistance Team ( "HAT ") grant in the amount of $140,422.00, and (3) a Continuum of Care Planning grant in the amount of $37,728.00; authorizing the City of Roanoke to serve as fiscal agent for the distribution of such funds; and authorizing the execution of the necessary documents. (For full text of resolution, see Resolution Book No. 78, page 196.) 474 Council Member Rosen moved the adoption of Resolution No. 40474 - 041816. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) Council Member Rosen offered the following budget ordinance: ( #40475 - 041816) AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Shelter Plus Care Home Again Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 197.) Council Member Rosen moved the adoption of Budget Ordinance No. 40475- 041816. The motion was seconded by Council Member Price and adopted by the following vote: ' AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) Council Member Rosen offered the following budget ordinance: ( #40476 - 041816) AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Homeless Assistance Team Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 198.) 475 Council Member Rosen moved the adoption of Budget Ordinance No. 40476- 041816. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) Council Member Rosen offered the following budget ordinance: ( #40477- 041816) AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Continuum of Care (CoC) Planning Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 199.) Council Member Rosen moved the adoption of Budget Ordinance No. 40477- 041816. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) BUDGET- SCHOOLS: The City Manager submitted a written communication recommending acceptance and execution of the Out -of- School Time Grant, in cooperation with Walmart, from the National Recreation and Park's Association. (For full text, see communication on file in the City Clerk's Office.) 476 Council Member Rosen offered the following resolution: ( #40478- 041816) A RESOLUTION accepting the Out -of- School Time Grant to the City from the National Recreation and Parks Association in cooperation with Walmart, and authorizing execution of any required documentation on behalf of the City in connection with such grant, under certain conditions. (For full text of resolution, see Resolution Book No. 78, page 200.) Council Member Rosen moved the adoption of Resolution No. 40478 - 041816. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) Council Member Rosen offered the following budget ordinance: ( #40479 - 041816) AN ORDINANCE to appropriate funding from National Recreation and Parks Association for the Out -of- School Time Grant for food service, nutrition education, and sustainability, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 201.) Council Member Rosen moved the adoption of Budget Ordinance No. 40479- 041816. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle-6. NAYS: None -0. (Mayor Bowers was absent.) •_ 477 COMMENTS BY THE CITY MANAGER. The City Manager shared the following comments: Roanoke's Library Director, Sheila Umberger, Has Received National Recoanition • The American Library Association has recognized Sheila Umberger, the Director of Roanoke Public Libraries, with the 2016 Peggy Sullivan Award for Public Library Administrators Supporting Services to Children. • This national award is presented annually to an individual who has shown exceptional understanding and support of public library service to children. • Sheila's staff put together the nomination without her knowing about it. • One of the accomplishments included in the nomination was the fact that the number of Youth Services programs offered increased from 118 a year to 3,392 during Sheila's tenure. • We will invite Sheila to a Council Meeting for recognition after the award is presented to her at the ALA Annual Conference in June. Parking Meter Pilot Program • The city's parking meter pilot program is underway. New solar - powered parking pay stations have been installed at the Market Lot, the Gainsboro Garage Lot and the Higher Education Center Lot. The pay stations accept coins, bills, and credit cards, and operate in English and Spanish. Parkers can also use their mobile phones to pay for parking at these locations. We encourage people to use the meters and provide feedback to PARK Roanoke. Downtown Events • Over the weekend we had an enormous amount of activity downtown with events including Down by Downtown in Elmwood Park, Big Lick Music Conference with performances at select downtown venues, and the Blue Ridge Marathon, which included about 400 runners this year. • A large number of people attending these events were also downtown enjoying the city. 611 Coming to Roanoke • We are looking forward to seeing the 611 as it steams through Roanoke on April 23 and 24 for the "Roanoker Excursion' from Greensboro, N.C. Reminder: Public Hearing on Budget • Citizens are invited to attend a public hearing to provide input to City Council on the proposed FY17 Budget • Thursday, April 28, at 7:00 p.m. • Eleven Signs a City Will Succeed The Atlantic magazine recently published an article that shares the signs that a city will succeed. I am proud to say all of these can be seen in Roanoke: • Divisive national politics seem a distant concern • You can pick out the local patriots • "Public- private partnerships" are real • People know the civic story • They have a downtown • They are near a research university • They have, and care about, a community college • They have unusual schools • They make themselves open • They have big plans • They have craft breweries REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: SISTER CITIES: Council Member Bestpitch announced the Roanoke Valley Sister Cities will host their Annual Dinner meeting on Saturday, April 30 at the Colket Center at Roanoke College in Salem. Everyone was invited to attend. SISTER CITIES: Vice- Mayor Trinkle announced an International student forum, with presentations from India; St. Lo, France; Wonju, Korea and Russia. OTHER BUSINESS: ARCHITECTURAL REVIEW BOARD: Vice -Mayor Trinkle called attention to a request from Tammy Bitt for a continuance of the Petition for Appeal appealing a decision of the Architectural Review Board denying her request to replace an existing metal shingle roof with Oakridge Architectural shingles at 418 Washington Avenue, S. W. I 479 Council Member Bestpitch moved that the Council concur in the request for continuance until Monday, May 16, 2016 at 7:00 p.m. The motion was seconded by Council Member Ferris and adopted. At 4:10 p.m., the Vice- Mayor declared the Council Meeting in recess. At 4:11 p.m., the Council meeting was reconvened, Vice -Mayor Trinkle presiding, and all member of Council in attendance, with the exception of Mayor Bowers, SCHOOLS: The Vice -Mayor announced that the Council was scheduled to conduct School Board interviews at 4:00 p.m., this afternoon to fill the two upcoming vacancies on the Roanoke City School Board, being the three -year terms of office of Annette Lewis and Suzanne Moore; however, inasmuch as Ms. Moore has served three consecutive terms of office, she is not eligible for reappointment. Furthermore, he called attention to actions concurred in by the Council to comply with the selection process: • Notification provided in The Roanoke Times and The Roanoke Tribune and RVTV Channel 3 and social media inviting applications for the two terms of office on the Roanoke City School Board. Seven applications were received prior to the deadline on Thursday, March 10 at 5:00 p.m. • On Monday, March 7, City Council extended the deadline for receipt of applications until Thursday, March 31 at 5:00 p.m. An additional three applications were received. • On Monday, April 4, during the 2:00 p.m. regular session, the Council reviewed and considered all applications. The applicants were David Bustamante, Siclinda Canty - Elliott, Chris Craft, Wilton Kennedy, Ryan LaFountain, Annette Lewis, Stedman Payne, Susan Reese, Stephanya Shear, and Lutheda Smith. Due career opportunity, Mr. Payne withdrew his application; and being a non -City resident, Mr. Bustamante's application was not considered. • Council agreed to interview four applicants, commencing at 4:00 p.m., in the Council Chamber, publicly and separately out of the presence and hearing of the other candidates, with the interviews being as follows: 4:00 p.m. — Wilton Kennedy 4:30 p.m. — Annette Lewis 5:00 p.m. — Lutheria Smith 5:30 p.m. — Susan Reese • O i • Each candidate will be allotted 30 minutes to respond to questions by the Council. Immediately following each interview, the candidate may leave the Council Chamber inasmuch as no action will be taken by the Council this evening. • A notice will be published in The Roanoke Times and The Roanoke Tribune for a public hearing to be held on Monday, May 16 at 7:00 p.m., in the Council Chamber to receive citizen comments in support of the School Board applicants. • On Monday, June 6 during the 2:00 p.m. session, Council will select two successful applicants to serve as Roanoke City School Board Trustees Also as agreed upon by the Council, the Vice -Mayor pointed out that the following questions were sent, in advance, as part of the interview process: The schools recently with the help of a temporary tax accumulated a large fund balance. This balance is being spent down and is expected to be gone within the next few years if not before. Should the schools operate with a fund balance yearly? How will schools operate in the future without a fund balance? How will they continue recurring programs that have been funded out of the fund balance? As a school board member, how will you interact with city council? How do you see that relationship? The schools have out - sourced many operational items. Do you see this as working or not? How do you monitor the success of these programs and are there other pieces of operations that should be considered for out- sourcing? Over many years, the schools have attempted to share in certain operations that made sense with the city. Some have worked and some haven't. Ideas have included health insurance, playgrounds, recycling, and lawn maintenance. As a school board member, what are your thoughts on such programs? Should they remain separate or are there opportunities for improved services at lower costs? What is your experience working on boards or with large groups? How do you contribute, what do you bring to the table? Do you see yourself as one that can challenge opinions and suggestions or one that aims to take advice and try to keep group harmony? • Meeting demands on our urban school system while staying within budget is one of the primary tasks of the school board. How do you intend to contribute to this task? School Board often has to deal with personnel issues. These are vital to the success of the system and include hiring and retaining qualified teachers and administrators. However, the school board is only directly involved in hiring the superintendent. What experience in personnel would you bring to the school board? How would you handle personnel issues through the superintendent? Suppose in the next few years you were tasked with hiring a superintendent, how would you approach that? As a School Board Trustee, describe your role and relationship with the School Superintendent. At 6:17 p.m., Vice -Mayor Trinkle advised that the interviews had concluded and announced that the Council meeting was declared in recess until 7:00 p.m., in the Council Chamber. At 7:00 p.m., the Council meeting was reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Vice -Mayor David B. Trinkle presiding. PRESENT: Council Members William D. Bestpitch, Raphael E. Ferris, Anita J. Price, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Vice -Mayor David B. Trinkle -6. ABSENT: Mayor David A. Bowers -1. The Vice -Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered Council Member Sherman P. Lea, Sr. The Pledge of Allegiance to the Flag of the United States of America was led by Vice -Mayor David B. Trinkle. • CITY COUNCIL: With respect to the Closed Meeting just concluded, Council Member Price moved that each Member of City Council certify to the best of his knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT - SCHOOLS - YOUTH: Vice -Mayor Trinkle recognized the Patrick Henry High School Girls Swim Team and Coaches Erik Largen and David Henderson for winning the Group 5A State Championship, being the first State Championship in sports for Patrick Henry since 2004; and also the first State - + Championship in swimming for Patrick Henry and the first girls team state championship in school history. ACTS OF ACKNOWLEDGEMENT - POLICE- YOUTH: Officer Joshua Johnson, Resource Office, Roanoke City Police Department, distributed basketballs to City Council in support of the Lea Outdoor Basketball League held in Melrose Park. George Lynch appeared before the Council and spoke about basketball clinics being held on Mondays in Melrose Park. Council Member Lea spoke about positive remarks received about the success of the program. PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for April 18, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Contractors & Industrial Supply, Inc., to repeal conditions proffered as part of a rezoning at a parcel on the 3300 block of Salem Turnpike, N. W., bearing Official Tax Map No. 2640351, pursuant to Ordinance No. 31444 - 051793 adopted by Roanoke City Council - on May 17, 1993, the matter was before the body. • Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, March 29, 2016, and Tuesday, April 5, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Original Application is consistent with the City's Comprehensive Plan, Peter's Creek South Neighborhood Plan, and Zoning Ordinance as it repeals condition on the property to allow uses appropriate to the surrounding neighborhood. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance ( #40480 - 041816) AN ORDINANCE to rezone certain property located on the 3300 block of Salem Turnpike, N. W., bearing Official Tax Map No. 2640351, by repealing Ordinance No. 31444 - 051793, adopted May 17, 1993, to the extent that it placed conditions on the subject property; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 201.) Council Member Bestpitch moved the adoption of Ordinance No. 40480 - 041816. The motion was seconded by Council Member Ferris. Barney Horrell, Brushy Mountain Engineering, PLC, appeared before the Council in support of the petitioner. The Vice -Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40480- 041816 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for April 18, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Coots, Cross, Lavinder & Quinn Management Company, LLC, successor to Coots Ward Management Company, to amend conditions proffered as part of a previous rezoning at 1930 Electric Road, S. W., bearing Official Tax Map No. 5090209, as such proffers pertain to a northern portion of an approximately 0.215 -acre parcel that extends to Electric Road, S. W., pursuant to Ordinance No. 33561 - 090297 adopted by Roanoke City Council on September 2, 1997, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, March 29, 2016, and Tuesday, April 5, 2016. (See publishers affidavit on file in the City Clerk's Office.) The Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Original Application is consistent with the City's Comprehensive Plan, Greater Deyerle Neighborhood Plan, and Zoning Ordinance as it amends conditions on the property to allow for continued development of the site in a manner appropriate to the surrounding area . (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40481-041816) AN ORDINANCE AN ORDINANCE to rezone certain property located at 1930 Electric Road, S. W., by amending proffered conditions presently binding upon such property; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 203.) Council Member Ferris moved the adoption of Ordinance No. 40481- 041816. The motion was seconded by Council Member Rosen. Chris Burns, Balzer and Associate, Inc., appeared before the Council in support of the petitioner. The Vice -Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. • Following inquiry by Council Member Bestpitch regarding stormwater runoff, and response by Ian Shaw, Agent, that regulations would be part of the development process, Ordinance No. 40481- 041816 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) CITY -OWNED PROPERTY - COUNTRYSIDE: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, April 18, 2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal of the City of Roanoke to convey City owned property located at 2206 Countyside Road N. W., to Mr. and Mrs. Walter C. Evans, Jr., to construct a single dwelling home, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, April 8, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization to execute an agreement, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #40482- 041816) AN ORDINANCE authorizing the City Manager to execute the necessary documents providing for the conveyance of a parcel of City -owned property, being approximately 0.5188 acres, located at 2206 Countryside Road, N. W., Roanoke, Virginia, designated as Roanoke City Official Tax Map No. 6431501, to Walter C. Evans, Jr. and Margaret Renee Evans, upon certain terms and conditions; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 204.) Council Member Rosen moved the adoption of Ordinance No. 40482- 041816. The motion was seconded by Council Member Price. •• The Vice -Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Ordinance No. 40482 - 041816 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) CITY -OWNED PROPERTY - EASEMENTS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, April 18, 2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to grant a non - exclusive pedestrian acess easement across a vacant City - owned parcel of real property located at 0 Campbell Avenue, S. W., designated as Official Tax Map No. 1011204, which is currently used by the City for parking space to 416 Campbell Avenue, LLC; the proposed easement will have an approximate width of 10 feet and an approximate length of 22 feet, and is for the purpose of providing pedestrian access and egress from the public right -of -way to a new entry proposed on eastern side of the building located on 416 Campbell's property, with a term on the easement (limited to 40 years, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, April 8, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization to execute the Deed of Easement, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #40483 - 041816) AN ORDINANCE. authorizing the conveyance of a non- exclusive Pedestrian Access Easement with an approximate width of 10 feet and approximate length of 22 feet, across City -owned property, designated as Official Tax Map No. 1011204, located at 0 Campbell Avenue, S. W., Roanoke, Virginia, to 416 Campbell Avenue, LLC ( "416 Campbell "); upon certain terms and conditions; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 205.) Council Member Rosen moved the adoption of Ordinance No. 40483 - 041816. The motion was seconded by Council Member Price. The Vice -Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. R. Brian Townsend, Assistant City Manager for Community Development, gave an overview of the pedestrian access easement, noting that the requested access easement will provide enhanced building safety and function by providing a secondary access and egress location to the building at 416 Campbell Avenue, S. W. There being no questions and /or comments by the Council Members, Ordinance No. 40483 - 041816 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) EASEMENTS - ROANOKE GAS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, April 18, 2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to grant a gas line easement, with an approximate width of 10 feet across City -owned property, known as Lakewood Park, identified by Official Tax Map No. 1350601, located along Brambleton Avenue, S. W., to Roanoke Gas Company to construct, install, operate, repair, and maintain a gas pipeline to serve adjacent properties, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, April 8, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization to the Deed of Easement, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) M 2 0 0 Council Member Bestpitch offered the following ordinance: ( #40484 - 041816). AN ORDINANCE authorizing the conveyance of a forty (40) year non - exclusive gas line easement, with an approximate width of ten (10) feet, across City -owned property located adjacent to Brambleton Avenue, S. W., designated as Official Tax Map No. 1350601, known as Lakewood Park, to Roanoke Gas Company ( "Roanoke Gas "), upon certain terms and conditions; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 207.) Council Member Bestpitch moved the adoption of Ordinance No. 40484 - 041816. The motion was seconded by Council Member Ferris. The Vice -Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. In response to Council Member Rosen's inquiry regarding timeline, the Assistant City Manager for Operations noted information would be forwarded to the Council. There being no further questions and /or comments by the Council Members, Ordinance No. 40484 - 041816 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) CITY -OWNED PROPERTY - INDUSTRIES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, April 18, 2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposed Contract for Purchase and Sale of Real property between the City of Roanoke and Deschutes Brewery, Inc., located at 2002 Blue Hills Drive, N. E., consisting of approximately 49.4173 -acres more or less, together with all improvements thereon, designated as Official Tax Map No. 7230101, for the sum of $2,750,000.00, for the construction and operation of a brewery and warehouse facility, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, April 7, 2016. (See publisher's affidavit on file in the City Clerk's Office.) Ewe The City Manager submitted a written report recommending authorization to execute a contract, and to accept a Note and Deed of Trust, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: ( #40485- 041816). AN ORDINANCE authorizing the City Manager to execute a Contract for Purchase and Sale of Real Property (the "Contract ") between the City of Roanoke, Virginia (the "City "), and Deschutes Brewery, Inc., an Oregon corporation qualified to transact business in the Commonwealth of Virginia (the "Parent "), and its subsidiaries or affiliates that may be created to own and /or operate the Facility described below (together, such subsidiaries and affiliates are "Subsidiaries" and the Parent and the Subsidiaries together, jointly and severally, are the "Buyer"), to sell to the Buyer certain real property located at 2002 Blue Hills Drive, N. E., Roanoke, Virginia 24012, consisting of approximately 49.4173 acres, more or less, together with all improvements thereon, designated as Official Tax Map No. 7230101 (the "Property "), for the construction and operation of a brewery and warehouse facility (the "Facility'), upon certain terms and conditions; authorizing the City Manager to accept a Nonnegotiable Promissory Note (the "Note ") from the Buyer in the principal amount of $2,750,000.00 obligating the Buyer to pay the City, subject to the terms of the Note, the principal amount together with accrued interest at the rate of one percent (1 %) per annum, as set forth in the Note; authorizing the City Manager to execute a Deed of Trust between the City and the Buyer in which the Buyer will grant a first priority Deed of Trust on the Property to the City to secure payment and performance of the Note by the Buyer, as required by the terms of the Contract; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 208.) Council Member Bestpitch moved the adoption of Ordinance No. 40485- 041816. The motion was seconded by Council Member Ferris. The Vice -Mayor inquired if there were persons present who wished to speak on the matter. Chris Craft, President, Wildwood Civic League, appeared before the Council to request sidewalks be constructed in the neighborhood. M I Wayne Bowers, Director, Economic Development, highlighted portions of the Contract for Purchase and Sale of Real Property between the City of Roanoke and Deschutes Brewery, Inc. Inquiries and comments were made by several Members of the Council, with responses by a representative from Deschutes Brewery, Inc., and Beth Doughty, Executive Director, Roanoke Regional Partnership. There being no additional speakers, Vice -Mayor Trinkle declared the public hearing closed, and Ordinance No. 40485 - 041816 was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) OTHER BUSINESS: ECONOMIC DEVELOPMENT - INDUSTRIES: The City manager submitted a written report recommending authorization to accept of a Commonwealth's Development Opportunity Fund Grant of $3,000,000.00 to the City for construction and operation of a brewery and warehouse facility to be located at 2002 Blue Hills Drive, N. E., Official Tax Map No. 72301101, subject to approval as t form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #40486- 041816) AN ORDINANCE authorizing the proper City officials to execute a Commonwealth's Development Opportunity Fund Performance Agreement (the "Performance Agreement ") among the City of Roanoke, Virginia (the "City "), the Economic Development Authority of the City of Roanoke, Virginia (the "EDA "), and Deschutes Brewery, Inc., (the "Parent "), an Oregon corporation, authorized to transact business in the Commonwealth of Virginia, and its subsidiaries or affiliates that may be created to own and /or operate the Facility described below (together, such subsidiaries and affiliates are "Subsidiaries" and the Parent and Subsidiaries together, jointly and severally, are "Deschutes "), that provides for a grant in the amount of $3,000,000.00 subject to certain undertakings and obligations by the parties in connection with the development of City -owned property located at 2002 Blue Hills Drive, N. E., Roanoke, Virginia 24012 ( "Property ") that Deschutes will acquire for the construction and operation of a brewery and warehouse facility (the "Facility "); authorizing the City Manager to execute an Escrow Agreement between the City and EDA (the "Escrow 491 Agreement "); authorizing the City Manager to accept the COF Grant, defined below, with the requirement that Deschutes achieve certain Local Incentives as described in the Performance Agreement and to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of the Performance Agreement and the Escrow Agreement; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 211.) Council Member Ferris moved the adoption of Ordinance No. 40486- 041816. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) Council Member Ferris offered the following budget ordinance: ( #40487 - 041816) AN ORDINANCE to appropriate funding for the Deschutes Commonwealth's Development Opportunity Fund Grant Performance Agreement project, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 213.) Council Member Ferris moved the adoption of Budget Ordinance No. 40487- 041816. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) 492 ECONOMIC DEVELOPMENT - INDUSTRIES: The City Manager submitted a written report recommending authorization to execute a performance agreement regarding operation period Economic Development Grant among the City of Roanoke, Economic Development Authority of the City of Roanoke and Deschutes Brewery, Inc., for construction and operation of a brewery and warehouse facility to be located at 2002 Blue Hills Drive, N.E., Official Tax Map No. 1230101. (For full text see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: ( #40488- 041816) AN ORDINANCE authorizing the proper City officials to execute a Performance Agreement Regarding Operation Period Economic Development Grant among the City of Roanoke, Virginia (the "City "), the Economic Development Authority of the City of Roanoke, Virginia (the "EDA "), and Deschutes Brewery, Inc. (the "Parent "), an Oregon corporation, authorized to transact business in the Commonwealth of Virginia, and its subsidiaries or affiliates that may be created to own and /or operate the Facility described below (together, such subsidiaries and affiliates are "Subsidiaries" and the Parent and Subsidiaries together, jointly and severally, are "Deschutes "), that provides for grants estimated to be $1,500,000.00 subject to certain undertakings and obligations by the parties in connection with the -� development of City -owned property located at 2002 Blue Hills Drive, N. E., Roanoke, Virginia 24012 ( "Property ") that Deschutes will acquire for the construction and " operation of a brewery and warehouse facility (the "Facility "); authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Performance Agreement; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 214.) Council Member Bestpitch moved the adoption of Ordinance No. 40488 - 041816. The motion was seconded by Council Member Rosen was adopted by the following vote: AYES: Council Members Bestpitch, Ferris, Lea, Price, Rosen and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) 493 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. MISCELLANEOUS: David Gay, 701 Morrill Avenue, S. E. was before the Council and spoke regarding a local officials advocating sanctuary policies, and urged the Council to not make Roanoke City a "sanctuary city ". (See copy of article on file in the City Clerk's Office.) GREENWAYS: Chris Craft, 1501 East Gate Avenue, N. E., was before Council in support of the extension of a greenway through the neighborhood, noting that the neighborhood organization was not notified of the announcement. There being no further business, the Vice -Mayor declared the meeting in recess at 8:06 p.m., until Thursday, April 28, 2016, at 7:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building. The recessed meeting of Roanoke City Council was called to order on Thursday, April 28, 2016 at 7:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor David A. Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, and Mayor David A. Bowers -5. ABSENT: Council Members William D. Bestpitch and Vice -Mayor David B. Trinkle -2. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Council Member Sherman P. Lea, Sr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Mayor Bowers announced that the purpose for the recessed meeting was to conduct two public hearings: (1) the Proposed Recommended Budget for the City Fiscal Year 2016 -2017; and (2) the 2016 -2017 HUD Funding. i • it The Mayor concluded that the Proposed Recommended Budget for FY 2016- 2017 would be adopted at a recessed meeting of the Council scheduled for Monday, May 9 at 2:00 p.m., in the Council Chamber; and that there would not be any discussion or action taken by the Council following the public hearings. BUDGET: Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Thursday, April 28, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, for the purpose of holding a public hearing on the Recommended Fiscal Year 2016 - 2017 City Budget, in the amount of $282,000,000.00, to afford persons an opportunity to speak and state their views concerning all aspects of the budget, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, April 20, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The Mayor inquired if there were persons present who wished to speak on the proposed budget. Cynthia Aurthur, 1720 19th Street, N.E. appeared before the Council to express concern regarding the increase in the motor license tax in 2015. There being no further speakers, Mayor Bowers declared the public hearing closed. BUDGET- HOUSING - GRANTS: Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Thursday, April 28, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, for the purpose of holding a public hearing on the City's Recommended 2016 -2017 HUD Funds Budget and 2016 -2017 Annual Update to the 5 -Year Consolidated Plan, with personas being afforded an opportunity to speak and state their views concerning all aspects of the recommended budget and annual update, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, April 6, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The Mayor inquired if there were persons present who wished to speak on the City's Recommended 2016 -2017 HUD Funds Budget and 2016 -2017 Annual Update to the 5 -Year Consolidated Plan; there being none, he declared the public hearing closed. 495 There being no further business, Mayor Bowers declared the recessed meeting adjourned at 7:16 p.m. APPROVED ATTEST: Stephanie M. Moon Rey2, C David A. Bowers City Clerk Mayor i•9 ROANOKE CITY COUNCIL - REGULAR SESSION May 2, 2016 9:00 a.m. The Council of the City of Roanoke met in joint session with the Roanoke City School Board on Monday, May 2, 2016, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280- 070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch and Mayor David A. Bowers -7. ABSENT: None -0. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Mayor declared the existence of a quorum. SCHOOL BOARD TRUSTEES PRESENT: Mark K. Cathey, William B. Hopkins, Jr., Laura D. Rottenborn, Richard M. Willis, Jr., and Chairman Suzanne P. Moore -5. SCHOOL BOARD TRUSTEES ABSENT: Annette M. Lewis and Vice -Chair Lori E. Vaught -2. Representing the City of Roanoke: R. Brian Townsend, Assistant City Manager for Community Development; and Sherman M. Stovall, Assistant City Manager for Operations. Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Superintendent of Roanoke City Public Schools; P. Steve Barnett, Deputy Superintendent of Roanoke City Schools; Timothy R. Spencer, Senior City Attorney and Legal Counsel of Roanoke City Schools; and Cindy H. Poulton, Clerk of the Roanoke City School Board. 497 SCHOOLS: Mayor Bowers welcomed everyone to the meeting and expressed appreciation to School Board Chairman Moore for her dedicated service and contribution to the Roanoke City School Board for the past nine years; whereupon, Ms. Moore expressed her appreciation to the Mayor for his work with students over the years. Chairman Moore introduced Roanoke City Public Schools' Teacher of the Year, Leslie N. Doherty, and noted that Ms. Doherty was one of her former government students and now teaches advanced placement and dual enrollment U.S. History at Patrick Henry High School. She pointed out that Ms. Doherty was recognized for not only her teaching abilities, but also her work with the Bezos Scholars Program and the Noteworthy Music Festival fundraiser, which benefitted the music program at Virginia Heights Elementary School. Mayor Bowers presented Ms. Doherty with a gold star. Virginia Tech Industrial and Systems Engineering Student Presentations: Energy Management The City Manager advised that the Virginia Tech Senior Design Teams worked with the Schools on energy management and with the Police Department on a video data file storage, retention, and distribution solution for police body camera data. Team One presented highlights of the Energy Management Project, noting the goal was to assist the Schools' in becoming more energy efficient through energy and water conservation, turning off lights and computers each day, recommending electrical upgrades, and providing a management tool to develop a way for the facilities staff to identify problems. (See copy of presentation on file in the City Clerk's Office.) Video Data File Storage. Retention, and Distribution Solution Team Two worked with the Police Department on storage and retention of body camera data to address how to store large amounts of data within the limitations of the City's budget. The Team presented highlights of the project noting the creation of a Data Flow Diagram and "Failsafe Logic" for the uploading and appending of the videos to reports to ensure data validity and accountability while deleting data not required for retention. The Team calculated data growth projections to ensure budget and server capacity planning for the next 20 years. (See copy of presentation on file in the City Clerk's Office.) I • •J Discussion /Comments by City Council /School Board Trustees: Roanoke City Public School's SOL Spring non - writing testing currently underway during the month of May Chairman Moore advised that the focus in May was SOL testing at all schools in addition to Advanced Placement testing at both high schools; whereupon, Dr. Bishop advised that there was opportunity for expedited retakes for students in grades 3 through 8, out of 132 school divisions in Virginia 35 divisions, or 26.5 percent, have all schools accredited, and reading continued to be a difficult area for City elementary and middle schools. She noted that although Roanoke City was doing well, the goal was to have 100 percent of the schools accredited. Participation during NAVY Week Dr. Bishop advised that Justin McLeod, Coordinator for Community Relations, would send the Members of Council a list of proposed school activities for NAVY Week. Student homelessness and the shared efforts of the United Way of the Roanoke Valle Dr. Bishop advised that unfortunately the school division had seen between 300 and 600 homeless students over the school year, and through the Help the Home less Project the division raised $27,000.00 for the students and families. The City Manager as the Chair of the United Way Board suggested United Way take the lead on an initiative titled RYSE (Rehousing Youth for Success in Education); and advised that there were many partners in the effort and noted the City was successful in eliminating the homeless population among veterans as a result of a comprehensive approach led by the efforts of Council Member Bestpitch. Council Member Price requested that the Council be briefed on the RYSE Program; whereupon, Mr. Morrill advised that he would ask Afira DeVries, United Way Chief Executive, to brief the Council on the initiative. Roanoke City Public Schools short term and long term budget plans Council Member Rosen commented that it was his last joint meeting for his term on Council would end on June 30 and inquired about short and long term budget plans for the school division as well as the plan if funds for recurring expenses were exhausted; whereupon, Dr. Bishop stated that it was a serious problem especially at a time when the Division's stature has improved within the State and it was critical to maintain its market advantage. She noted that two Board members had agreed to aggressively review the budget line by line to identify any savings. i•• Teacher shortage and salary competitiveness Dr. Bishop further advised that there was a teacher shortage which had impacted the schools particularly in the area of reading and stated that many school divisions have not been able to staff every classroom with a highly qualified teacher whereas the schools have a 99.8 percent highly qualified teacher rate. Chairman Moore added that she was appreciative of the support of City Council as it has helped the Division tremendously at a time when support from the State was dismal and noted that the goal was not to cut anything that would hamper the success of students. Trustee Rottenborn advised that she and Trustee Hopkins would be the School Board Members to aggressively review the budget to identify any areas to cut back on deficit spending. She further advised that the Board took the budget seriously and would do its best to be good stewards while not cutting programs that impacted students or salaries and benefits for teachers who may leave for other divisions; she pointed out that the school division gave staff a two percent increase and she fully supported the decision. 21" Century Community Learning Center program Council Member Ferris asked for an overview of the 21" Century Community Learning Center Program and the nature of the shortcomings of the program; whereupon, Dr. Bishop clarified that it was funded by a federal grant and was designed to work with students after school with 60 percent of the time dedicated to tutoring and 40 percent dedicated to enrichment. Chairman Moore indicated that there were 12 participating schools, the highest of any division in the State and that in June 2015 the schools received its first monitoring report from the State which cited concerns in four schools. Council Member Ferris asked for more information on the monitoring report. Dr. Bishop advised that following the June 2015 report, the Division submitted a corrective action plan that addressed the areas around parent involvement, improved communication with parents and ensuring that parents and students who participated met the eligibility criteria for the program. She stated any grant monies used to support students or parents who were not eligible were repaid from the General Fund and further noted there were particulars of the grant that were not followed, the grant could have been amended, but was not, and there was documentation that was not as good as it should have been; these were the areas where corrective action has occurred. Dr. Bishop also added that any resources purchased with 21" Century grant funds could not be used during the regular school day and that the monitoring team visited last week and would return to review the new grant with staff ready to address any concerns. 500 Council Member Bestpitch asked if staff in the after - school program were hired by the Division or provided through a partnership with other agencies as well as who paid the staff; whereupon, Dr. Bishop replied that all staff were hired through the Division's human resources process which screened all individuals and staff was paid by Roanoke City Public Schools. Council Member Price appreciated Council Member Ferris broaching the subject of the concerns surrounding the 21st Century program, the Council's School Board Buddies program and encouraged the Board to reach out to the community in an effort to improve the lines of communication. Council Member Bestpitch expressed appreciation to Chairman Moore for her nine years of service on the Board and commented that the Happy Healthy Cooks Program which teaches second graders about whole foods, processed foods and the basics of nutrition and the Star City Reads Program be expanded through increased partnerships and community involvement to ensure a strong partnership in each of the City's elementary schools. Lack of communication with Parents and citizens Trustee Willis commented that in terms of communication he was unsure why citizens and parents felt they cannot contact the Board or may not receive a response; and pointed out that the Board hosts public meetings and public workshops, but do suffer in managing those meetings in a polite discourse. ` Council Member Price recognized that communication was an ongoing challenge and appreciated that the School Board was addressing the issue. Further discussion ensured with regard to citizen communication with the School Board; whereupon, Council Member Ferris commented that he had heard from citizens who complain that they have addressed the School Board, but were not acknowledged during the meeting. He suggested that the Board ask the citizen a few questions about what was addressed in an effort to engage the citizen and refer the matter to the Superintendent for report back to the Board. Trustee Cathey stated that as a new member, he had been contacted by many people in the community and has met with them, but Board members cannot address some matters, such as personnel issues and citizens may not be satisfied with the outcome, but the Board could only hope that they were satisfied with the process. Vice -Mayor Trinkle advised that with the upcoming changes in the Council and School Board, he hoped the "buddy system" could be reenergized as soon after July 1 as possible in an effort to help each other to grow. 501 Chairman Moore advised that Drs. Sharon and Craig Ramey would be recognized as Chief Science Officers for Human Development at City Council's 2:00 p.m. meeting; and further recognized at the May 10 School Board meeting. She thanked the Mayor and Council for their continued support of the School Board and offered assurance that the Board was working hard on behalf of the students and their families in Roanoke City Public Schools. In conclusion, several Members of Council expressed appreciation to Chairman Suzanne Moore for her nine years of service as a School Board Trustee and wished her well in her future endeavors on behalf of the City. There being no further business, Chairman Moore declared the School Board meeting adjourned at 11:21 a.m. There being no further business, Mayor Bowers declared the Council meeting in recess at 11:21 a.m., to be reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., for an Informal Session of Roanoke City Council. At this point, Council Member Lea entered the Council Chamber (11:28 a.m.). At 11:38 a.m., the Council meeting was reconvened in the Council Chamber, Room 450, with Mayor Bowers presiding and all Members of the Council in attendance; and then he called attention to the following items for action: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request of the Mayor to convene in a Closed Meeting as abovementioned. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. NAYS: None -0. 502 CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performances of the Council - Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the request as abovementioned. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. NAYS: None -0. CITY -OWNED PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 2750 Hoover Street, N. W., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. NAYS: None -0 CITY -OWNED PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 1015 Jamison Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amend, was before the body. (See communication on file in the City Clerk's Office.) 503 Vice -Mayor Trinkle moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. NAYS: None -0. ITEMS LISTED ON THE 200 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. BRIEFINGS: FY17 Budget Hearina Follow -u The City Manager advised that at the April 18 meeting, a balanced budget was presented and at the April 28 budget public hearing the Council heard only one speaker with regard to the increase of the vehicle license fees from $20.00 to $28.00. He further explained that the briefing was for Council to address any issues with the budget. Council Member Price inquired if the City could do anything with regard to the vehicle tax; whereupon, the City Attorney explained that State Code permitted a reduction for senior citizens for one automobile. Council Member Ferris asked for more clarification and whether it could be means tested with the same kind of criteria used for real estate and what the overall impact would be on the budget. The City Attorney advised that the statute indicated that the local governing body may provide an exemption of 50 percent on the license fee for one vehicle to persons 65 or older and it did not reference means testing. He offered to look at other localities to check for flexibility notwithstanding the way the state code was written. Council Member Bestpitch asked the City Manager for an overview of the current health initiative; whereupon, Mr. Morrill advised that the health needs assessment presented to Council focused on northwest and southeast finding that mental and oral health were major health concerns. He noted that the City continued to work with United Way Healthy Roanoke Valley and others. He further advised that whether grant funds were received or not, it was an opportunity to concentrate on pulling other folks together focusing on addressing core issues. e Following his comments regarding the City's funding of the request of the Local Environment Agriculture Project, Inc., (LEAP) in the budget, and noting that for at least three years, the City had supported the Roanoke Community Garden Association, in terms of a very low cost lease of City -owned property; Council Member Bestpitch offered a motion to change the $10,000.00 of funding in the budget as it was presented for Roanoke Community Garden Association, and provide said funding to the Local Environment Agriculture Project, Inc., (LEAP). The motion was seconded by Council Member Ferris. Council Member Price commented that she was not comfortable with a budget change of that capacity at the last minute and with all previous budget discussions held, any recommendations for changes should be for future contingencies. Following dialogue regarding funding provided to nonprofits, Vice -Mayor Trinkle inquired if there was a way to have certain groupings or categories for organizations such as - -good for the community now, with the understanding receipt of funding is not forever. He suggested having a protocol in place to go through for some of the start-ups for the next budget cycle. Council Member Bestpitch concurred in the comments of the Vice - Mayor; and reiterated the comments of the City Manager, adding perhaps another way to improve the process may be to provide a way of giving more weight to applications for programs or activities that support the priorities identified by the United Way of Roanoke Valley. Mayor Bowers voiced his opposition to the motion, stating that the Roanoke Community Garden Association has been one of the most successful neighborhood programs in the Community; adding the City's Budget Committee recommended funding for the Association, and during the public hearing on the budget that was held on Thursday, April 28, there was no opposition. He suggested that if the Council was inclined to support funding of the LEAP program, it could be addressed using end of the fiscal year surplus. Council Member Lea inquired as to what would happen to the Roanoke Community Garden Association, Inc., if the City decided not to fund it, would it eliminate the program. The City Manager advised that the City of Roanoke was not the sole funder of the program and it existed prior to the City funding it. There being no further comments by the Council Members, the motion to fund the Local Environment Agriculture Project, Inc., (LEAP) with $10,000.00, was adopted by the following vote: 505 AYES: Council Members Ferris, Lea, Rosen, Bestpitch and Vice -Mayor Trinkle -5. NAYS: Council Member Price and Mayor Bowers -2. Without objection by the Council, Mayor Bowers advised that there was no need for a Work Session on, Thursday, May 5 and that the Fiscal Year 2017 Recommended Budget would be adopted on Monday, May 9 at 2:00 p.m. At 12:08 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building until 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David Bowers presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price (arrived late), Court G. Rosen (arrived late), David B. Trinkle, William D. Bestpitch and Mayor David A. Bowers -7. ABSENT: None -0. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. At this point, Council Member Price entered the meeting (2:04 p.m.). The Mayor declared the existence of a quorum. The Invocation was delivered by The Reverend Joanna M. Paysour, Associate Pastor, Cave Spring United Methodist Church. The Mayor called for a Moment of Silence in memory of Owen C. Shultz, City resident and longtime member of the Roanoke Public Library Board; and Wes Hillman, a Roanoke native and Roanoke Aviation pioneer, who both passed away on Friday, April 22, 2016. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. At this point, Council Member Rosen entered the meeting (2:06 p.m.). Me PRESENTATIONS AND ACKNOWLEDGEMENTS: LAW ENFORCEMENT- PROCLAMATIONS: The Mayor declared the week of May 1 — 7, 2016 as National Correctional Officers Week. (See ceremonial copy of proclamation on file in the City Clerk's Office.) Mayor Bowers presented ceremonial copy of the proclamation to Sheriff Tim Allen. ACTS OF ACKNOWLEDGEMENT -HUMAN DEVELOPMENT: Council Member Ferris presented a resolution recognizing Drs. Sharon and Craig Ramey as Chief Science Officers for Human Development for the City of Roanoke: ( #40489 - 050216) A RESOLUTION authorizing the City Manager to appoint Dr. Sharon Ramey and Dr. Craig Ramey as Chief Science Officers for Human Development for the City of Roanoke through the City's volunteer program. (For full text of resolution, see Resolution Book No. 78, page 217.) Council Member Ferris moved the adoption of Resolution No. 40489 - 050216. The motion was seconded by Council Member Price. The City Manager called attention to the efforts provided by the Rameys to the community through volunteer efforts. Following additional comments and accolades by Council Members, Resolution No. 40489 - 050216 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch and Mayor Bowers -7. NAYS: None -0. HEARING OF CITIZENS UPON PUBLIC MATTER: The Mayor advised that City Council sets this time as a priority for citizens to be heard, and that all matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. 507 PASSENGER RAIL SERVICE - AMTRAK: Barbara N. Duerk, 2607 Rosalind Avenue, S. W., appeared before Council to discuss Destination Roanoke and to recommend Roll On /Roll Off bike service in connection with passenger rail service to Roanoke in 2017. Ms. Duerk called attention to a resolution adopted by the Roanoke Valley Transportation Planning Organization dated April 2, 2016 recommending that Virginia Department of Rail and Public Transportation ensure "ROLL ON /ROLL OFF" accommodations for bicycles on passenger rail service to Roanoke, Virginia. (See copy of resolution on file in the City Clerk's Office.) In closing, Ms. Duerk once again asked the Council to adopt a resolution, similar to the measure passed by Roanoke Valley Transportation Planning Organization, in support of recommending the Virginia Department of Rail and Public Transportation ensure "ROLL ON /ROLL OFF" accommodations for bicycles on passenger rail service to Roanoke, Virginia. Following comments, Council Members Bestpitch suggested that the matter be referred to the City Attorney and City Manager for an appropriate response to the Virginia Department of Rail and Public Transportation for the record. MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared before Council and recited biblical scriptures in connection with his termination of employment with the City and the City's economy. COMMUNITY GARDENS: Tim Dayton, 610 Mountain Avenue, S. W., appeared before Council to solicit support for Roanoke Community Garden Association and R.E.A.C.H. for their efforts to teach children about plants and gardening. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and will be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to three requests from the City Manager for a public hearing MINUTES: Minutes of the regular meetings of Council held on Monday, March 7, 2016, were before the body. (See copy of minutes on file in the City Clerk's Office.) �e • Council Member Rosen moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. CITY COUNCIL: A communication from the City Manager requesting that the Council schedule a public hearing for Monday, May 16, 2016, at 7:00 p.m., or at such time thereafter as the matter may be reached, or at such later date and time as the City Manager may determine to consider a request of Blue Ridge Land Conservancy for tax exemption of personal property located at 722 First Street, S. W., Suite L., was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the Council concur in the request of the City Manager as above described. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. LEAP - TAXES: A communication from the City Manager requesting that Council schedule a public hearing for Monday, May 16, 2016, at 7:00 p.m., or at such time thereafter as the matter may be reached, or at such later date and time as the City Manager may determine to consider a request of Local Environmental Agriculture Project, Inc., (LEAP) for tax exemption of personal property located at 1327 Grandin Road, S. W., was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the Council concur in the request of the City Manager as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. 509 CITY -OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, May 16, 2016, at 7:00 p.m., or at such time thereafter as the matter may be reached, or at such later date and time as the City Manager may determine to renew a lease for approximately 3.6 -acres of land adjacent to Barns Avenue, N. W., to Jared and Donna Green for agricultural purposes., was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the Council concur in the request of the City Manager as abovementioned. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0 FAIR HOUSING: A communication from the City Clerk advising of the resignation of Alesha Allen as a member of the Fair Housing Board, effectively immediately, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. OATHS OF OFFICE -CITY OF ROANOKE FINANCE BOARD -FAIR HOUSING BOARD: Reports of qualification of Kenneth S. Cronin as a Citizen -at -Large member of the City of Roanoke Finance Board to fill the unexpired term of office of Brian K. Redd ending June 30, 2016; and thereafter an appointment for an additional two -year term of office ending June 30, 2018; and Byron Lee Hamlar as a member of the Fair Housing Board to replace Lawrence K. Dowler for a three -year term of office ending March 31, 2019, were before the Council: (See Oaths or Affirmations of Office on file in the City Clerk's Office.) 510 Council Member Rosen moved that the reports of qualification be received and filed. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. REGULARAGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: BUDGET - ROANOKE VALLEY REGIONAL CABLE TELEVISION: Elaine Bays - Murphy, Cable Access Director, Roanoke Valley Television, transmitted the Roanoke Valley Regional Cable Television Fiscal Year 2016 - 2017 Budget, with the City's share being $211,361.00. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: ( #40490 - 050216) A RESOLUTION approving the recommendation of the Roanoke Valley Regional Cable Television Committee to approve the annual operating budget for Fiscal Year 2016 - 2017 for the operation of the regional government and educational access station, Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding. (For full text of resolution, see Resolution Book No. 78, page 218.) Council Member Rosen moved the adoption of Resolution No. 40490 - 050216. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. 511 REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET - EMERGENCY MEDICAL SERVICES - GRANTS: The City Manager submitted a written communication recommending acceptance of the Fiscal Year 2016 "Four- For -Life" payment for Emergency Medical Services for training, supplies or other appropriate items. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40491 - 050216) A RESOLUTION authorizing acceptance of the FY2016 "Four for Life' Grant for Emergency Medical Services (EMS) made to the City of Roanoke by the Commonwealth of Virginia, Department of Health, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 219.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40491 - 050216. The motion was seconded by Council Member Lea was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. Vice -Mayor Trinkle offered the following budget ordinance: ( #40492- 050216) AN ORDINANCE appropriating funding from the Virginia Department of Health for the purpose of purchasing emergency medical service (EMS) training and supplies, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 220.) 512 Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40492 - 050216. The motion was seconded by Council Member Lea was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. VIRGINIA DEPARTMENT OF TRANSPORATION- PERMITS: The City Manager submitted a written communication recommending execution of the Virginia Department of Transportation's Programmatic Project Administration Agreement Extension Addendum to permit continuance of currently funded Revenue Sharing Projects; verification of project funding and designation of the City Manager to execute all agreements. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: ( #40493 - 050216) A RESOLUTION authorizing the City Manager to execute the Virginia Department of Transportation ( "VDOT ") Programmatic Project Administration Agreement ( "PPAX) Extension Addendum with VDOT; providing assurance of the City of Roanoke's commitment to funding of the projects under the PPAA and in meeting its financial obligations under the program; providing a designation of signature authority regarding commitment of funds; and authorizing the City Manager to provide any additional information, execute any necessary additional documents, and to take any necessary actions to obtain, accept, receive, implement, use, and administer the PPAA. (For full text of resolution, see Resolution Book No. 78, page 221.) Council Member Lea moved the adoption of Resolution No. 40493 - 050216. The motion was seconded by Council Member Ferris was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Trinkle, Bestpitch, and Mayor Bowers -7. NAYS: None -0. 513 COMMENTS OF CITY MANAGER. The City Manager shared the following comments: Art By Bus program is featured in the April 2016 VML Town & City Magazine • The article includes three photos of buses displaying works of art from the city's public art collection. • This project is a component of the city's Public Art Program. May is Neighborhood Month • Neighborhood Month kicked off with the "2016 Neighborhood Month Conference for Roanoke Neighborhoods" on Saturday, April 30, at the Mountain View Community Center. • At one time, the city used to celebrate Neighborhood Day on one day of the month. But with so many neighborhood events, over the years it has expanded to a month -long celebration. • Six neighborhood organizations and watch groups, and three community - based organizations currently participate to host Neighborhood Month events. • Events taking place will be updated on the Neighborhood Month website, www.roanokeva.gov/neighborhoodmonth An Evening With George Takei • The city looks forward to welcoming George Takei to Roanoke on May 4. • Mr. Takei will give his remarks at a special event on Wednesday evening hosted by Local Colors at Jefferson Center. • This will be a great opportunity to raise awareness about the value of diversity and the importance of welcoming immigrants into our community. Strawberry Festival will kick off Festival Season in Elmwood Park • The festival is run entirely by Community School parent, alumni, and school staff. • All proceeds benefit Community School. • Friday, May 6 from 10:00 a.m. - 5:30 p.m. /Saturday, May 7 from 10:00 a.m. - 4:00 p.m. • Admission is free • Everyone is invited to attend and enjoy homemade strawberry shortcakes, strawberry sundaes, chocolate dipped strawberries, strawberry smoothies and more. 514 Upcoming Festivals in Elmwood Park during May include: • Local Colors, May 21 • Festival in the Park, May 27 -29 DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Director of Finance submitted the Financial Report for the nine months ended March 31, 2016. (See copy of Financial Report on file in the City Clerk's Office.) Ms. Dameron provided a commentary on the City's financial results for the nine months ended March 31, 2016. She noted that through March, FY16 year -to -date revenues were $176.3 million, or 64.8% of the current revenue estimate for the year; and year -to -date revenues increased 3.6% or $6.2 million compared to the same period in FY15. In addition, through March, expenditures were $205.1 million, or 74.9 % of the current expenditure budget for the year, with year —to -date expenditures being 1.9% or $3.9 million higher compared to the prior year mainly due to increased funding to Schools, and also contributing to the increase was the timing of payments of maintenance and recycling contracts and additional elections. In closing, the Director of Finance indicated that the City's financial performance will continue to be carefully monitored by the various departments which are involved with oversight of the City's budgeting and financial processes. There being no comments by the Council Members, the Mayor advised that the Financial Report and presentation would be received and filed. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: 515 INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: MENTAL HEALTH: In recognition of May as Mental Health Month, Vice -Mayor Trinkle announced that the Virginia Tech Carillon School of Medicine would be offering a three -part series debunking myths surrounding mental health issues. Vice- Mayor Trinkle announced that the Virginia Tech Carilion School of Medicine is offering a three -part series debunking myths surrounding mental health issues: • May 12 - Quest for a Cure: A History of Mental Health Care • May 19 - The Current and Future Science of Mental Health Care • May 26 - Moving Forward: A Community Response The cost is $20.00 for all three nights. A portion of the proceeds will go to Mental Health America of Roanoke Valley. Visit website for additional information. FELONS - ELECTIONS: Council Member Lea encouraged participation in a Community Stakeholders Meeting, noting he, along with Secretary of the Commonwealth Kelly Thomasson, Senator John Edwards and Delegate Sam Rasoul will meet on Friday, May 6 at 2:00 p.m., in Roanoke City Council Chamber to discuss Governor Terry McAuliffe's Executive Order to restore voting rights to felons. At 3:09 p.m., the Mayor declared the Council meeting in recess for continuation of a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. (Vice -Mayor Trinkle left during the Closed Meeting at 3:33 p.m.) At 3:54 p.m., the Council meeting reconvened in the Council Chamber, Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Vice -Mayor Trinkle. 516 COUNCIL: With respect to the Closed Meeting just concluded, Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Mayor Bowers -6. NAYS: None -0. (Vice Mayor Trinkle was absent.) VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE -PARKS AND RECREATION: The Mayor called attention to the expiration of the term of office of Claude "Sport" Page, III as a member of the Parks and Recreation Advisory Board ended on March 31, 2016; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Claude Page, III. There being no further nominations, Mr. Page, III was reappointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019, by the following vote: FOR MR. PAGE: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Mayor Bowers -6. (Vice Mayor Trinkle was absent.) OATHS OF OFFICE -BLUE RIDGE BEHAVIORAL HEALTHCARE: The Mayor called attention to the unexpired term of Gail Burruss as the Blue Ridge Behavioral Healthcare Representative to the Court Community Correction Program, Regional Community Criminal Justice Board ending June 30, 2018 and upcoming expirations of the three -year terms of office of Police Captain Samuel Roman, Police Chief Designee and City Sheriff Tim Allen as City representatives of the Court Community Corrections Program, Regional Community Criminal Justice Board ending June 30, 2016; whereupon, he opened the floor for nominations. 517 Council Member Bestpitch placed in nomination the names of Laura Eichenlaub, Samuel Roman and Tim Allen. There being no further nominations, Ms. Eichenlaub was appointed to fill the unexpired term of R. Gail Burruss as the Blue Ridge Behavioral Healthcare Representative ending June 30, 2018; and Roanoke City Police Captain Samuel Roman, as the Police Chief Designee; and City Sheriff Tim Allen were reappointed as the City representatives for three -year terms of office, each, ending June 30, 2019, of the Court Corrections Program, Regional Community Criminal Justice Board, by the following vote: FOR MS. EICHENLAUB, POLICE CAPTAIN ROMAN AND SHERIFF ALLEN: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Mayor Bowers -6. (Vice Mayor Trinkle was absent.) OATHS OF OFFICE -CITY OF ROANOKE PENSION PLAN: The Mayor called attention to the upcoming expirations of the two -year term of office of Stephen Keatts (Police Department), as the Public Safety representative ending June 30, 2016; and a four -year term of office of Michael Shockley as the City Employee representative ending June 30, 2016 of the City of Roanoke Pension Plan, Board of Trustees; whereupon, he opened the floor for nominations, noting that the two year appointment rotates between the Police and Fire /EMS Departments. Council Member Bestpitch placed in nomination the names of Terry King (Fire /EMS) and Michael Shockley. There being no further nominations, Mr. King was appointed to replace Lieutenant Keatts for a two -year term of office as the Public Safety representative ending June 30, 2018; and Mr. Shockley was reappointed as a City Employee representative for a four -year term of office ending June 30, 2020, of the City of Roanoke Pension Plan, Board of Trustees, by the following vote: FOR MESSRS. KING AND SHOCKLEY: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Mayor Bowers -6. (Vice Mayor Trinkle was absent.) 518 OATHS OF OFFICE -MILL MOUNTAIN ADVISORY BOARD: The Mayor called attention to the upcoming expirations of the three -year terms of office of Louise Kegley (Fishburn representative) and Kae N. Bolling (Mill Mountain Garden Club representative) as members of the Mill Mountain Advisory Board ending June 30, 2016; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nominations the names of Mary Kegley and Whitney Feldmann. There being no further nomination, Mary Kegley to replace Louise Kegley and Ms. Feldmann to replace Ms. Bolling were appointed as members of the Mill Mountain Advisory Board for three -year terms of office, each, ending June 30, 2019, by the following vote: FOR MS. KEGLEY AND MS. FELDMANN: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Mayor Bowers -6. (Vice Mayor Trinkle was absent.) OATHS OF OFFICE - PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor called attention to the upcoming expirations of the three - year terms of office of Donald Dillard and Police Captain Richard Morrison as City Employee representatives of the Personnel and Employment Practices Commission " ending June 30, 2016; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Donald Dillard and Police Captain Richard Morrison. There being no further nominations, Mr. Dillard and Police Captain Morrison were reappointed as City employee representatives of the Personnel and Employment Practices Commission for three -year terms of office, each, ending June 30, 2019, by the following vote: FOR MR. DILLARD AND POLICE CAPTAIN MORRISON: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Mayor Bowers -6. (Vice Mayor Trinkle was absent.) 519 OATHS OF OFFICE - ROANOKE ARTS COMMISSION: The Mayor called attention to the upcoming expirations of the three -year terms of office of Patice L. Holland, Jeremy W. Butterfield, Thomas L. McKeon, and Cari C. Gates as members of the Roanoke Arts Commission ending June 30, 2016; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Patice L. Holland, Jeremy W. Butterfield, Thomas L. McKeon, and Carl C. Gates. There being no further nominations, Ms. Holland, Messrs. Butterfield and McKeon, and Ms. Gates were reappointed members of the Roanoke Arts Commission for three -year terms of office, each, ending June 30, 2019, by the following vote: FOR MS. HOLLAND, MESSRS. BUTTERFIELD AND MCKEON, AND MS. GATES: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Mayor Bowers -6. (Vice Mayor Trinkle was absent.) OATHS OF OFFICE - BUILDING AND FIRE CODE BOARD OF APPEALS: The Mayor called attention to the upcoming expirations of the three -year terms of office of D. Jeffrey Parkhill (Architect) and Glen Wayne Hall (Citizen) as members of the Building and Fire Code Board Appeals ending June 30, 2016; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of D. Jeffrey Parkhill and Glen Wayne Hall. There being no further nominations, Messrs. Parkhill and Hall were reappointed as members of the Building and Fire Cade of Appeals for three -year terms of office, each, ending June 30, 2019, by the following vote: FOR MESSRS. PARKHILL AND HALL: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Mayor Bowers -6. (Vice Mayor Trinkle was absent.) OATHS OF OFFICE - ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to the upcoming expirations of the three -year terms of office of Scott Horchler and Kenya Huffman as members of the Roanoke Neighborhood Advocates ending June 30, 2016; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Scott Horchler and Cindy Pasternak. M There being no further nominations, Mr. Horchler was reappointed and Ms. Pasternak was appointed to replace Kenya Huffman as members of the Roanoke Neighborhood Advocates for three -year terms of office, each, ending June 30, 2019, by following vote: FOR MR. HORCHLER AND MS. PASTERNAK: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Mayor Bowers -6. (Vice Mayor Trinkle was absent.) OATHS OF OFFICE - ROANOKE PUBLIC LIBRARY BOARD: The Mayor called attention to the upcoming expirations of the three -year terms of office of Benjamin Bazak and Marianne Gandee as members of the Roanoke Public Library Board ending June 30, 2016; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Benjamin Bazak and Marianne Gandee. There being no further nominations, Mr. Bazak and Ms. Gandee were reappointed as members of Roanoke Public Library Board for three -year terms of office, each, ending June 30, 2019, by following vote: FOR MR. BAZAK AND MS. GANDEE: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Mayor Bowers -6. (Vice Mayor Trinkle was absent.) OATHS OF OFFICE - ROANOKE VALLEY GREENWAY COMMISSION: The Mayor called attention to the upcoming expiration of the three -year term of office of James D. Ritchie as a City representative of the Roanoke Valley Greenway Commission ending June 30, 2016; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of James D. Ritchie. There being no further nominations Mr. Ritchie was reappointed as a City representative of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2019, by the following vote: FOR MR. RITCHIE: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Mayor Bowers -6. (Vice Mayor Trinkle was absent.) 521 OATHS OF OFFICE - ROANOKE VALLEY JUVENILE DETENTION CENTER COMMISSION: The Mayor called attention to the upcoming expirations of the four -year terms of office of Barbara A. Dameron (Member) and Sherman M. Stovall (Alternate) as City representatives of the Roanoke Valley Juvenile Detention Center Commission for four -year terms of office, ending June 30, 2016; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Barbara A. Dameron and Sherman M. Stovall. There being no further nominations, Ms. Dameron and Mr. Stovall were reappointed as City representatives of the Roanoke Valley Juvenile Detention Center Commission for four -year terms of office, each, ending June 30, 2020, by following vote: FOR MS. DAMERON AND MR. STOVALL: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Mayor Bowers -6. (Vice Mayor Trinkle was absent.) There being no further business, the Mayor declared the meeting in recess at 3:58 p.m., until Monday, May 9, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, for the adoption of the City of Roanoke Recommended Fiscal Year 2016 - 2017 Budget and other measures deemed appropriate. The recessed meeting of Roanoke City Council was called to order on Monday, May 9, 2016 at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., with Vice -Mayor David B. Trinkle presiding. PRESENT: Council Members Raphael E. Ferris, Sherman P. Lea, Anita J. Price, Court G. Rosen, William D. Bestpitch, and Vice -Mayor David B. Trinkle -6. ABSENT: Mayor David A. Bowers -1. The Vice -Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Council Member Anita J. Price. 522 The Pledge of Allegiance to the Flag of the United States of America was led by Vice -Mayor Trinkle. Vice -Mayor Trinkle advised that the purpose of the meeting was to adopt measures in connection with the City's Recommended 2016 - 2017 Fiscal Year Budget. HEARING OF CITIZENS: BUDGET: Tim Dayton, Chairman, Roanoke Community Garden appeared before the City Council to urge Council's support of funding for the Roanoke Community Garden. Without objection, the matter was referred to the City Manager for recommendation to the Council at its May 16, 2016 regular meeting. BUDGET: The Director of Finance submitted a Certificate of Funding certifying that funds required for the 2016 - 2017 General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Fund, and Grant Fund budgets were available for appropriation. (See Certification on file in the City Clerk's Office.) Without objection by the Council, the Vice -Mayor advised that the Certificate of Funding would be received and filed. SCHOOLS - TAXES: The City Manager submitted a written communication recommending amendment of the Roanoke City School Funding Policy. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: ( #40494 - 050916) A RESOLUTION amending the School Funding Policy for funding the City's School Division dated May 9, 2011 and approving and adopting the School Funding Policy for funding the City's School Division, as revised, by correcting the amount of the allowance for the deduction of the portion of the Transient Occupancy tax paid to Roanoke Valley Convention and Visitors Bureau d /b /a Visit Virginia's Blue Ridge from 1/8 of such tax collected to 3/8 of such tax collected. (For full text of resolution, see Resolution Book No. 78, page 223.) 523 Council Member Price moved the adoption of Resolution No. 40494- 050916. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) FEE COMPENDIUM: The City Manager submitted a written communication recommending an amendment of the City's Fee Compendium for fees charged with regard to athletic field rental for tournaments. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40495- 050916) A RESOLUTION amending certain fees as set out below to be charged for Athletic Field Rental for Tournaments; providing for an effective date; and directing amendment of the Fee Compendium. (For full text of resolution, see Resolution Book No. 78, page 224.) Council Member Bestpitch moved the adoption of Resolution No. 40495 - 050916. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) 524 BUDGET - STORMWATER UTILITY - PARKING - SCHOOLS: Council Member Ferris offered the following budget ordinance setting forth an Annual General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, Grant Funds and State Asset Sharing Program appropriations for the fiscal year beginning July 1, 2016 and ending June 30, 2017: ( #40496- 050916) AN ORDINANCE adopting the annual General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, Grant Funds, and State Asset Sharing Program Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2016, and ending June 30, 2017; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 225.) Council Member Ferris moved the adoption of Budget Ordinance No. 40496- 050916. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) BUDGET - CAPITAL IMPROVEMENTS PROGRAM: The City Manager submitted a written communication recommending an endorsement of an update to the Five -year Capital Improvement Program for Fiscal Years 2017 -2021. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40497 - 050916) A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager by letter of May 9, 2016. (For full text of resolution, see Resolution Book No. 78, page 232.) 525 Council Member Bestpitch moved the adoption of Resolution No. 40497 - 050916. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) Council Member Bestpitch offered the following budget ordinance: ( #40498 - 050916) AN ORDINANCE to appropriate funding for the FY 2017 - 2021 Update to the Capital Improvement Program, amending and reordaining certain sections of the 2016 - 2017 General Fund and Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 233.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40498- 050916. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) ENTERPRISE ZONES: The City Manager submitted a written communication recommending appropriation of FY2017 funds for Enterprise Zone. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following budget ordinance: ( #40499 - 050916) AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the Enterprise Zone Projects, amending and reordaining certain sections of the 2016 - 2017 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 234.) 71410 CITY EMPLOYEES -PAY PLAN: Council Member Ferris moved the adoption of Budget Ordinance No. 40499- 050916. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) HOUSING: The City Manager submitted a written communication recommending approval of the 2016 -2017 HUD Consolidated Plan and 2017 Annual Plan; and authorization to submit documentation to HUD for final review. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: ( #40500- 050916) A RESOLUTION approving the 2016 - 2017 Annual Update ( "Annual Update') to the 2015 - 2019 Consolidated Plan and authorizing the City Manager, or the City Manager's designee, to submit the approved Annual Update to the United States Department of Housing and Urban Development ( "HUD ") for final review and approval, and authorizing the execution of all necessary documents pertaining to such Annual Update. (For full text of resolution, see Resolution Book No. 78, page 235.) Council Member Price moved the adoption of Resolution No. 40500- 050916. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) 527 CITY EMPLOYEES -PAY PLAN: Council Member Rosen offered the following ordinance establishing a Pay Plan for officers, employees, Council appointed officers and Constitutional Officers of the City; and authorization for certain salary adjustments and merit increases and monthly stipends for certain board and commission members, effective July 1, 2016. ( #40501 - 050916) AN ORDINANCE to adopt and establish a Pay Plan for officers, employees, Council appointed officers and Constitutional Officers of the City effective July 1, 2016; providing for certain salary adjustments; authorizing various annual pay supplements for certain officers and employees; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 236.) Council Member Rosen moved the adoption of Ordinance No. 40501 - 050916. The motion was seconded by Council Member Bestpitch and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Rosen, Bestpitch, and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers was absent.) There being no further business to come before the Council, Vice -Mayor Trinkle declared the recessed meeting adjourned at 2:15 p.m. APPROVED A4sTTEST J Stephanie M. Mooteynol ds , MC David B. Trinkle City Clerk Vice -Mayor 528 ROANOKE CITY COUNCIL — REGULAR SESSION May 16, 2016 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, May 16, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Vice -Mayor David B. Trinkle presiding, pursuant to Chapter 2, Administration, Article Il, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280 - 070615 adopted by the Council on Monday, July 6, 2015. PRESENT: Council Members Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen (arrived late), William D. Bestpitch, Raphael E. Ferris, and Vice -Mayor David B. Trinkle -6. ABSENT: Mayor David A. Bowers -1. The Vice -Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Stephen R. Lamb, Pastor, Grace and Truth Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Vice -Mayor David B. Trinkle. PRESENTATIONS AND ACKNOWLEDGMENTS: PROCLAMATIONS -ACTS OF ACKNOWLEDGEMENTS -ARMED FORCES: Vice -Mayor Trinkle proclaimed May 16 -21, 2016 as Navy Week. (See ceremonial copy of proclamation on file in the City Clerk's Office.) MMO He recognized Rear Admiral Mark J. Fung of the Civil Engineering Corp, United States Navy, Deputy for Naval Construction Force, Navy Expeditionary Combat Command; along with Commander Morgan Murphy, Public Affairs Officer; Lieutenant Commander Kirby Baker; and Chief Commander Jonathan Hooper of the Roanoke Navy Reserve Center. The Vice -Mayor presented the ceremonial copy of the proclamation to Lieutenant Commander Baker. ACTS OF ACKNOWLEDGEMENTS - PROCLAMATIONS - DIVERSITY: Vice -Mayor declared the month of May 2016 as Diversity and Inclusion Awareness Month. (See ceremonial copy of proclamation on file in the City Clerk's Office.) Vice -Mayor Trinkle presented the ceremonial copy of the proclamation to Michele Vineyard, Director of Human Resources, and Members of the Diversity Advisory Council. ACTS OF ACKNOWLEDGEMENTS - MANAGEMENT AND BUDGET: Vice -Mayor Trinkle presented the Government Finance Officers Association Distinguished Budget Award Plaque to Amelia Merchant, Director of Management and Budget; and staff, noting that the Distinguished Budget Presentation Award, which is the highest form of recognition in governmental budgeting. . HEARING OF CITIZENS UPON PUBLIC MATTERS: The Vice -Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and spoke about the need for diversity in the City. At this point, Council Member Rosen entered the meeting (2:18 p.m.) MISCELLANEOUS: April Medeiros, 659 Albemarle Avenue, S. E., appeared before Council and spoke about Silver Street Paint Company project - rebuilding homes and relationships within the City's communities. 530 CONSENTAGENDA The Vice -Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. Vice -Mayor Trinkle noted that Item C -1 was withdrawn at the request of Council Member Lea, and called attention to a communication from the City Manager regarding funding for the Roanoke Community Garden Association. CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performances of the Council - Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. WITHDRAWN. ROANOKE VALLEY RESOURCE AUTHORITY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, June 20, 2016, at 2:00 p.m., or at such time thereafter as the matter may be reached, or at such later date and time as deeded appropriate by the City Manager, on the proposed joinder of the City of Salem to the Roanoke Valley Resource Authority and revisions of the Amended and Restated Articles of Incorporation, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) CAPITAL IMPROVEMENTS - BONDS: A communication from the Director of Finance requesting that Council schedule a public hearing for Monday, June 20, 2016, at 2:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager may determine, on the issuance of General Obligation Bonds, not to exceed $26 million, for qualifying Capital Improvement Projects, was before the body. (See communication on file in the City Clerk's Office.) 531 Council Member Bestpitch moved that the Council concur in the request of the Director of Finance as abovementioned. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) HUMAN SERVICES: A communication from the Assistant City Manager for Community Development transmitting the 2016 Annual Homeless Winter Point -in -Time Street and Shelter Survey Report, was before the Council. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch moved that the report be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) ELECTORAL BOARD: An Abstract of Votes cast in the 2016 May General Election held in the City of Roanoke on Tuesday, May 3, 2016, was before the Council. (For full text, see Abstract of Votes on file in the City Clerk's Office.) Council Member Bestpitch moved that the Abstract of Votes be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) 532 COMMUNITY GARDENS - BUDGET: A communication from the City Manager with regard to the Roanoke Community Garden Association recommending funding in the amount of $10,000.00 for FY 2017, was before the Council. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the communication be received and file. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) OATHS OF OFFICE -PARKS AND RECREATION ADVISORY BOARD: A report of qualification of Geoffrey W. L. Manning as a member of the Parks and Recreation Advisory Board to fill the unexpired term of office of Erin M. Dudley ending March 31, 2017, was before the Council. (See Oath or Affirmation of Office on file in the City Clerk's Office.) Council Member Bestpitch moved that the report of qualification be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) 533 REGULARAGENDA PUBLIC HEARINGS: NONE, PETITIONS AND COMMUNICATIONS: CITY CODE - PARKS - ALCOHOL: Council Member Bestpitch submitting a communication requesting consideration of amendments to the City Code to increase the number of designated park facilities within the City at which an alcohol permit may be issued. (See communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: ( #40502- 051616) AN ORDINANCE amending and reordaining Section 24 -97, Possession or consumption of alcoholic beverages, of Article IV, Parks, of Chapter 24, Public Buildings and Property Generally, of the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 243.) Council Member Bestpitch moved the adoption of Ordinance No. 40502- 051616. The motion was seconded by Council Member Ferris. Mr. Terry Huxhold, 1125 16'" Street, S. E., appeared before Council and voiced his disapproval of the sale, possession, and consumption of alcoholic beverages at Fallon Park, adding he supports proactive uses such as food trucks, carnivals, etc. But do not believe southeast needs to be expanded for alcohol uses, which increases DUI's. There being no comments by the Council Members, Ordinance No.40502- 051616 was adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) 534 REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET - GRANTS- EQUIPMENT- FIRE /EMS: The City Manager submitted a written communication recommending acceptance of the FY2017 Regional Fire Service Training Facilities Grant from the Virginia Department of Fire Programs for purchase of a trailer and training equipment for the City's Regional Fire -EMS Training Center. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: ( #40503 - 051616) A RESOLUTION accepting the Regional Fire Service Training Facilities Grant to the City from the Virginia Department of Fire Programs, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page246.) Council Member Ferris moved the adoption of Resolution No. 40503 - 051616. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) Council Member Ferris offered the following budget ordinance: ( #40504- 051616) AN ORDINANCE appropriating funding from the Commonwealth of Virginia Department of Fire Programs for a mobile training center and training equipment, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 247.) 535 Council Member Ferris moved the adoption of Budget Ordinance No. 40504- 051616. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) GRANTS- EMERGENCY MANAGEMENT: The City Manager submitted a written communication recommending acceptance of the FY2016 - 2017 Local Emergency Management Performance Grant from the Virginia Department of Emergency Management to support the emergency management activity. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#40505- 051616) A RESOLUTION accepting the FY2016 - 2017 Local Emergency Management Performance Grant (LEMPG) to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 247.) Council Member Price moved the adoption of Resolution No. 40505 - 051616. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) CIVIC CENTER - BUDGET - GRANTS- EMERGENCY MANAGEMENT: The City Manager submitted a written communication recommending acceptance of the FY2015 State Homeland Security Grant from the Virginia Department of Emergency Management to install a quick connect device at the Berglund Center. (For full text, see communication on file in the City Clerk's Office.) 536 Council Member Bestpitch offered the following resolution: ( #40506 - 051616) A RESOLUTION accepting the FY 2015 State Homeland Security Program Grant to the City from the Virginia Department of Emergency Management, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 248.) Council Member Bestpitch moved the adoption of Resolution No. 40506- 051616. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) Council Member Bestpitch offered the following budget ordinance: ( #40507 - 051616) AN ORDINANCE appropriating funding from the United States Department of Homeland Security (DHS) through the Commonwealth of Virginia Department of Emergency Management (VDEM) for the electrical equipment necessary for a quick connect device, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 249.) Council Member Bestpitch moved the adoption of Budget Ordinance No.40507- 051616. The motion was seconded by Council Member Rosen. The City Manager explained that the grant funding will be used to install a quick connect device at the Berglund Center to allow emergency responders to easily connect a generator in the event of a power failure during emergency sheltering. 537 Following City Manager's explanation, Budget Ordinance No. 40507- 051616 was adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) GREENWAY COMMISSION -CITY GOVERNMENT: The City Manager submitted a written communication recommending execution of an amendment of the Intergovernmental Agreement establishing the Roanoke Valley Greenway Commission to add Botetourt County as a member. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #40508 - 051616) AN ORDINANCE authorizing execution of a First Amended Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission; expanding such Agreement to include Botetourt County as a member; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 250.) Council Member Ferris moved the adoption of Ordinance No. 40508 - 051616. The motion was seconded by Council Member Price. Liz Belcher, Greenway Coordinator; and several Commission Members were recognized for being in attendance and in support of the Intergovernmental Agreement to include Botetourt County as a member. Council's appreciation was expressed for the Commission's service and the addition of Botetourt County to connect the greenway at Tinker Creek/Carvins Cove, which will allow new trail opportunities; and also recognizing regional cooperation within Virginia's Blue Ridge. 538 There being no additional comment by Council Members, Ordinance No. 40508- 051616 was adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) LEASES SALE /PURCHASE OF PROPERTY — ROANOKE HIGHER EDUCATION: The City Manager submitted a written communication recommending execution of Amendment No. 1 to the Contract for Purchase and Sale of Real Property between the City of Roanoke and Roanoke Higher Education Center regarding real property located at 209 Henry Street, N. W. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following ordinance- (#40509-051616) AN ORDINANCE authorizing the City Manager to execute Amendment No. 1 to the Contract for the Purchase and Sale of Real Property, dated January 21, 2015 ( "Contract "), by and between the City of Roanoke, Virginia ( "City "), and Roanoke Higher Education Authority ( "RHEA "), for real property situated at 209 Henry Street, N. W., Roanoke, Virginia, designated as Official Tax Map No. 2013001, to extend the new construction commencement date to December 21, 2016 and to extend the completion date of the new construction to January 22, 2018, upon certain conditions; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; reordaining Ordinance No. 40160- 012015, adopted on January 20, 2015, only to the extent not inconsistent with this Ordinance; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 251.) Council Member Price moved the adoption of Ordinance No. 40509 - 051616. The motion was seconded by Council Member Ferris. 539 Following a brief overview regarding the amendment, Ordinance No. 40509- 051616 was adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) COMMENTS BY THE CITY MANAGER. The City Manager shared the following comments: Navy Week Begins • The week of May 16 is Navy Week in Roanoke • A kickoff ceremony was held at noon today in Market Square where a proclamation recognizing Navy Week was presented Activities planned for the week: • Navy display at the Virginia Museum of Transportation. • U.S. Navy Interaction and Band Performance at Center in the Square. • Navy EOD and diver demonstration ay Hunting Hills Country Club. • U.S. Navy representatives at the Local Colors Festival. • Salem Red Sox Navy Night. • Navy Band Concert at Mill Mountain Theatre. • The U.S. Navy will hold a memorial ceremony and wreath - laying for D- Day participants and especially those that lost their lives during the D- Day invasion. • Also, Roanoke City Public Schools has several activities planned as part of Navy Week involving school bands and ROTC. Leadership College Graduation on Tonight • Council is invited to attend a special reception for the graduates in Municipal North Lobby at 6:15 p.m. • Graduates will be presented prior at Council's 7:00 p.m. meeting, prior to the Public Hearings. 540 Neighborhood Month Activities Continue • Each year, neighborhood organizations host special events in May to celebrate neighborhood pride • Remaining events include: • Grandin Court Neighborhood Association's "Plant Exchange and Give - A -Way" on May 17. • Old Southwest's "Neighborhood Safety for Kids Event & Picnic" on May 18. • Gainsborough SW Community Organization's "Third Annual Neighborhood Celebration and Block Party" on May 21. • Hurt Park Neighborhood Alliance's "Annual Fund - Raiser Cookout" on May 21. • Roanoke Role Modelz Organization's "Hope Changes Everything" on May 28. • Goodwill Industries Good Guides Program's "Good Guides Community Garden for the 'Come Grow with Us' Harvest and Festival" on June 4. Upcoming Events in Elmwood Park • Local Colors Festival Saturday, May 21 at 11:00 a.m. - 5:00 p.m. • Festival in the Park from May 27 - 29 • Recent concerts include Huey Lewis and the News and Blondie, and Brian Wilson is coming to Elmwood Park on August 20. • Budweiser Summer Concert Series begins with Blackstreet in Elmwood Park on June 24. DIRECTOR OF FINANCE: BONDS - CAPITAL IMPROVEMENTS: The Director of Finance submitted a report recommending authorization to issue General Obligation Public Improvement Refunding Boards, not to exceed $35 million principal amount in refunding bonds on or before June 30, 2017. (For full report, see report on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: ( #40510- 051616) A RESOLUTION authorizing the issuance and sale of not to exceed thirty -five million dollars ($35,000,000.00) aggregate principal amount of city of Roanoke, Virginia, General Obligation Public Improvement Refunding Bonds; authorizing the sale of such Bonds at competitive or negotiated sale; fixing the form, denomination and certain other details of such bonds; delegating to the City Manager and the Director of Finance certain powers with respect thereto, including the power to select the underwriters if such Bonds are sold at negotiated sale; authorizing the city to 541 enter into one or more Bond purchase contracts by and between the city and such underwriters relating to such Bonds; authorizing the City Manager and the Director of Finance to execute and deliver such Bond purchase contracts; authorizing the preparation of a preliminary official statement and an official statement and the delivery thereof to the purchasers of such bonds; authorizing the execution and delivery of a continuing disclosure certificate relating to such Bonds; authorizing the City Manager and the Director of Finance to appoint an escrow agent; authorizing the execution and delivery of an escrow deposit agreement by and between the city and such escrow agent relating to the refunded Bonds; authorizing the City Manager and the Director of Finance to appoint a verification agent; authorizing the City Manager and the Director of Finance to designate the refunded Bonds for redemption; and otherwise providing with respect to the issuance, sale and delivery of such bonds and the refunding of the refunded bonds (For full text of resolution, see Resolution Book No. 78, page 253.) Council Member Ferris moved the adoption of Resolution No. 40510 - 051616. The motion was seconded by Council Member Rosen. After positive comments by Council Member Rosen regarding the City's financial position and proactive efforts, Resolution No. 40510- 051616 was adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) REPORTS OF COMMITTEES: SCHOOLS - GRANTS- BUDGET: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational grant programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) 542 Council Member Price offered the following budget ordinance: ( #40511 - 051616) AN ORDINANCE to appropriate funding from the Federal Government and the Commonwealth grants for various educational programs, amending and reordaining certain sections of the 2015 - 2016 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 267.) Council Member Price moved the adoption of Budget Ordinance No. 40511- 051616. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) BUDGET- SCHOOLS: The Roanoke City School Board submitted a written report requesting amendment to the 2015 — 2016 Categorical Budget in order to align with the City of Roanoke's budget, which was adopted on Monday, May 9, 2016; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: ( #40512- 051616) AN ORDINANCE to adopt an amendment to the 2015 - 2016 School Board Categorical Budget, amending and reordaining certain sections of the School General, School Food Service and School Athletics Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 269.) 543 Council Member Rosen moved the adoption of Budget Ordinance No. 40512- 051616. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Bestpitch, Ferris, and Vice -Mayor Trinkle -5. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: PASSENGER RAIL SERVICE - AMTRAK: Council Member Bestpitch offered the following resolution supporting roll on /roll off accommodations for bicycles and encouraging the Commonwealth of Virginia Department of Rail and Public Transportation to work with Amtrak to facilitate the implementation of roll on /roll off of bicycle accommodations when passenger rail service is extended to Roanoke: ( #40513 - 051616) A RESOLUTION supporting roll on /roll off accommodations for bicycles on Amtrak passenger rail service to Roanoke. (For full text of resolution, see Resolution Book No. 78, page 270.) Council Member Bestpitch moved the adoption of Resolution No. 40513 - 051616. The motion was seconded by Council Member Ferris. Due to serving as a member of the Virginia Transportation Board, Council Member Rosen advised of his abstention. AYES: Council Members Price, Bestpitch, Ferris, and Vice -Mayor Trinkle -4. NAYS: None -0. (Mayor Bowers and Council Member Lea were not present when vote was recorded.) (Council Member Rosen abstained from voting.) 544 MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL:. FESTIVALS - CELEBRATION: Council Member Ferris announced the 18`" Annual Lebanese Festival at St. Elias Maronite Catholic Church, 4730 Cove Road, N. W., June 3 - June 5 from 11:00 a.m. — 10:00 p.m. FESTIVALS - CELEBRATION: Council Member Price announced the 261" Annual Local Colors Festival being held on Saturday, May 21 at Elmwood Park from 11:00 a.m. - 5:00 P.M. DOWNTOWN ROANOKE - CELEBRATIONS -CITY COUNCIL: Council Member Bestpitch encouraged participation in downtown Roanoke activities noting additional information at www.downtownroanoke.ora /events regarding upcoming events. He called attention to Parking in the Park on May 19 in Elmwood Park, with gates opening at 5:30 p.m. He congratulated Council Member Price on being elected Vice - Mayor, Council Member Lea as Mayor - Elect, and Michelle Dykstra and John Garland as Newly- Elected Members of Council, effective July 1, respectively. VACANCIES ON CERTAIN AUTORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: NONE. At 3:15 p.m., Vice- Mayor Trinkle declared the Council meeting in recess until 7:00 p.m., in the City Council Chamber. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor David A. Bowers presiding. PRESENT: Council Members Sherman P. Lea, Anita J. Price (arrived late), Court G. Rosen, William D. Bestpitch, Raphael E. Ferris, and Mayor David A. Bowers -6. ABSENT: Vice -Mayor David B.Trinkle -1. He decalred a quorum was in existence. 545 PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT - HEALTH PROGRAM: Mayor Bowers recognized the Spring 2016. Community Health Promoter 2016 participants; and present each with a Certificate of Completion. ACTS OF ACKNOWLEDGEMENT - LEADERSHIP: Mayor Bowers recognized the City of Roanoke 2016 Leadership College Graduates; and presented each with a Certificate of Achievement. PUBLIC HEARINGS: SCHOOLS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, May 16, 2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive the views of citizens regarding appointment of two Roanoke City School Board Trustees for three -year terms, each, commencing July 1, 2016. The candidates being Wilton C. Kennedy, Annette Lewis, Susan R. Reese and Lutheria H. Smith, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, May 2, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The Mayor inquired if there were persons present who wished to speak in support of the applicants. Joelle Miller, 3419 Westridge Circle, appeared before the Council and spoke in support of Wilton Kennedy. Chris Craft, 1501 Eastgate, N. E., appeared before the Council I and spoke n support of Annette Lewis. Luanne Meredith, 366 Highland Avenue, S. W., appeared before Council and spoke in support of Susan Reese. Debbie Williams, 2541 Oregon Avenue, S. W., appeared before Council and spoke in support of Susan Reese, Meredith Bunger, 384 Airport Trail, N. E. appeared before Council and spoke in support of Susan Resse. Jim Weber, 3359 Brymoor Road, S. W., appeared before Council and spoke in support of Susan Reese. 546 Adrian Lewis, 2538 Belle Avenue, N. E., appeared before Council and spoke in support of Lutheria Smith. . . Bradley Smith, 3547 Penarth Road, S. W., speared before the Council and spoke in support of Lutheria Smith. John Duke Baldridge, 307 Darwin Road, S. W., appeared before the Council and spoke in support of Lutheria Smith. There being no additional speakers, Mayor Bowers declared the public hearing closed, and remarked that all comments would be received and filed. He further announced that the City Council would elect two School Board Trustees for three -year terms of office, commencing July 1, 2016, at its regular meeting on Monday, June 6, 2016, at 2:00 p.m. ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for May 16, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of Viamac, Inc., and 3675 Orange Avenue, LLC, to repeal conditions proffered as part of rezonings at 3659 Orange Avenue, N. E., and 3675 Orange Avenue, N. E., bearing Official Tax Map Nos. 7110122 and 7110106, respectively, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, April 28, 2016, and Tuesday, May 3, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Amended Application No. 1 is consistent with the City's Comprehensive Plan, HollinslWildwood Area Plan, and Zoning Ordinance as it amends conditions on the properties to allow for continued development of the site in manner appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Council Member Lea offered the following ordinance: ( #40514 - 051616) AN ORDINANCE to rezone certain properties located at 3659 and 3675 Orange Avenue, N. E., by repealing proffered conditions presently binding upon such properties and proffering new conditions; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 271.) 547 Council Member Lea moved the adoption of Ordinance No. 40514 - 051616. The motion was seconded by Council Member Bestpitch. C. Cooper Youell, IV, Attorney, representing the petitioner, appeared in support of the rezoning. The Mayor inquired if there were persons present who wished to speak on the matter. Chris Craft, President, Wildwood Civic League, appeared before the Council in support of the rezoning and new proffers. There being no further speakers, Mayor Bowers declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40514- 051616 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Vice- Mayor Trinkle was absent.) TAXES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, May 16, 2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Local Environment Agriculture Project, Inc. (LEAP) for a designation and classification of its personal property, located at 1327 Grandin Road, S. W., Roanoke, Virginia, as exempt from taxation, and such after acquired personal property, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, May 5, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending an exemption be granted to Local Environmental Agriculture Project, Inc. (LEAP) from personal property taxation, effective July 1, 2016, for its current personal property and its after - acquired personal property to the extent that such property is used for the charitable purpose of LEAP. (For full text, see report on file in the City Clerk's Office.) 6 i • • Council Member Rosen offered the following ordinance- (#40515-051616) AN ORDINANCE exempting from personal property taxation certain personal property located in the City of Roanoke and owned by Local Environmental Agriculture Project, Inc., (LEAP), an organization devoted exclusively to charitable or benevolent purposes on a non - profit basis; providing for an effective date, and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 273.) Council Member Rosen moved the adoption of Ordinance No. 40515 - 051616. The motion was seconded by Council Member Price. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40515- 051616 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) TAXES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, May 16, 2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Blue Ridge Land Conservancy for designation and classification of its personal property located at 722 First Street, S. W., Suite L, Roanoke, Virginia, as exempt from taxation, and such after acquired personal property, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, May 5, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending an exemption be granted to Blue Ridge Land Conservancy from personal property taxation, effective July 1, 2016, for its current personal property and its after acquired personal property to the extent that such property is used for the charitable purposes of the Blue Ridge Land Conservancy. 549 Council Member Bestpitch offered the following ordinance: ( #40516 - 051616) AN ORDINANCE exempting from personal property taxation certain personal property located in the City of Roanoke and owned by Blue Ridge Land Conservancy, an organization devoted exclusively to charitable or benevolent purposes on a non - profit basis; providing for an effective date, and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 274.) Council Member Bestpitch moved the adoption of Ordinance No. 40516- 051616. The motion was seconded by Council Member Lea. The Mayor inquired if there were persons present who wished to speak on the matter. Linda Pharis, President, Blue Ridge Land Conservancy, appeared before the Council in support of the tax exemption. There being no further speakers, Mayor Bowers declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40516 - 051616 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) CITY -OWNED PROPERTY — LEASES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, May 16, 2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to lease approximately 3.6 acres of City -owned property, being a portion of Roanoke City Official Tax Map No. 6610101, located adjacent to 5401 Barns Avenue, N. W., in the City of Roanoke, Virginia, to Jared Green and Donna Green, for an initial term of one year, commencing June 1, 2016, and ending May 31, 2017, subject to four one -year renewal terms, at an annual rent of $100.00, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, May 5, 2016. (See publisher's affidavit on file in the City Clerk's Office.) 550 The City Manager submitted a written report recommending execution of a lease agreement with Jared Green and Donna Green for approximately 3.6 acres of City - owned land located at 5401 Barns Avenue, N. W., Roanoke, Virginia, commencing retroactive to May 1, 2016, subject to approval as to form by the City Attorney. Council Member Bestpitch offered the following ordinance: ( #40517- 051616) AN ORDINANCE authorizing the City Manager to execute a lease agreement with Jared Green and Donna Green ( "Green'), for the lease of approximately 3.6 acres of City -owned property being a portion of City -owned property located at 5401 Barns Avenue, N. W., Roanoke, Virginia, designated as Roanoke City Official Tax Map No. 6610101; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 276.) Council Member Bestpitch moved the adoption of Ordinance No. 40517 - 051616. The motion was seconded by Council Member Price. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no comments and /or questions by the Council Members, Ordinance No. 40517 - 051616 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) 551 EASEMENTS - SEWERS AND STORM DRAINS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, May 16, 2016 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to grant a permanent sewer line easement and a temporary construction easement, both with an approximate width of 20 feet and collectively encumbering approximately 15,600 square feet, over, across, and under City -owned property, identified by Official Tax Map No. 1040202, located along Reserve Avenue, S. W., Roanoke, Virginia, to the Western Virginia Water Authority, at the Authority's request, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, May 5, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization to execute a Deed of Easement, conveying the sewer line easement and temporary construction easement across City -owned property, designated as Official Tax Map No. 1040202, to the Western Virginia Water Authority, subject to approval as to form by the City Attorney. Council Member Lea offered the following ordinance ( #40518- 051616) AN ORDINANCE authorizing the conveyance of a permanent sewer line easement and a temporary construction easement, both with an approximate width of twenty (20) feet and collectively encumbering approximately 15,600 square feet, over, across, and under City -owned property, located along Reserve Avenue, S. W., Roanoke, Virginia, designated as Roanoke Official Tax Map No. 1040202, to the Western Virginia Water Authority ( "Authority "), upon certain terms and conditions; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 277.) Council Member Lea moved the adoption of Ordinance No. 40518- 051616. The motion was seconded by Council Member Price. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. 552 There being no comments and /or questions by the Council Members, Ordinance No. 40518 - 051616 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) OTHER BUSINESS: DOWNTOWN ROANOKE— SERVICE DISTRICTS: The City Manager submitted a written report recommending authorization to execute a Downtown Service District Services Agreement with Downtown Roanoke, Inc., for continued administration of the Downtown Service District. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40519 - 051616) A RESOLUTION authorizing the City Manager's issuance and execution of a Downtown Service District Services Agreement ( "Agreement ") between the City of Roanoke ( "City') and Downtown Roanoke, Incorporated ( "DRI ") to continue to provide services within the Downtown Service District; and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Agreement. (For full text of resolution, see Resolution Book No. 78, page 278.) Council Member Bespitch moved the adoption of Resolution No. 40519- 051616. The motion was seconded by Council Member Lea. Tina Workman, President, Downtown Roanoke Inc., (DRI), appeared before the Council in support of the request and advised that the mission DRI was to make downtown Roanoke the preferred place to work and play and for businesses, merchants, non - profits and the City to identify needs, develop strategies and implement programs to strengthen the economic vitality of downtown. She further advised that DRI was involved in various clean, safe, initiatives including the completion of the trash compactor system, hired a goodwill ambassador to keep the area clean, and produced ten major downtown events per year drawing over 100,000 in attendance; and she thanked Council for its support and the working relationship with the City of Roanoke. 553 Tony Pearman, Chair, Downtown Roanoke, Inc., Board of Directors, appeared before the Council in support of the request and advised DRI worked hard to support all organizations and ensured the success of other events as a quiet workhorse for the citizens; and he urged continued support of the organization. Mike Sutton, representing Blue Eagle Companies; Steve Musselwhite, former Board Member and investor in downtown Roanoke; and Melissa Palmer, Board Member and owner of Chocolate Paper, appeared before the Council in support of the contract renewal. Although Council Member Ferris fully supported the City renewing the agreement with DRI, he inquired if the agreement could be renewable every year, with termination by either party without cause, and if either party was bound to the agreement; whereupon, the City Attorney opined that if one of the terms of the agreement was breached during the term, either party could terminate the agreement. Council Member Rosen asked if DRI served as the keeper of the downtown calendar; whereupon, the City Attorney replied in the affirmative, adding a separate contract existed for events. The City Attorney corrected his earlier comment in that the agreement was automatically renewable, terminable only for cause during the ten -year period. In connection with ongoing dialogue, he advised that the agreement had several provisions that set forth performance obligations of DRI, and if not performed, the City Manager would have the right to terminate the agreement. Following extensive discussion, Council Member Rosen further inquired if cause could include a request or directive by the City Manager to terminate the agreement or if DRI cannot, could not or might potentially refuse to perform, could that be defined as being cause. The City Attorney advised that it may apply under Section 3.13, "actives to be undertaken by DRI ", that are set forth for the revitalization of the downtown area, and, if the City manager requested a specific activity and DRI refused, without justification, that would be a cause to allow the City Manager to terminate the agreement. Following response by the City Attorney, Council Member Rosen elaborated that most of the City's agreements that were reviewed were almost unilateral on the side of the City, with a 60 day notice to cancel, and the DRI agreement was not written similar. He wanted to ensure the City was protected in the future, mainly, because the ten years as set forth bound future City Councils by contract; and therefore, he was uncomfortable with such a long term on the agreement. 554 In response to Council Member Rosen's concern, the City Attorney pointed out that the City controlled funding, which were not paid directly to DRI, as well as the City Manager or his designee currently serve on the Board of Directors as a safeguard. City Council being satisfied with overall comments by the City Attorney, Resolution No. 40519 - 051616 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) SERVICE DISTRICTS - WILLIAMSON ROAD AREA BUSINESS ASSOCIATION: The City Manager submitted a written report recommending authorization to execute a Williamson Road Area Service District Services Agreement with the Williamson Road Area Business Association, Inc., for continued administration of the Williamson Road Area Service District. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40520 - 051616) A RESOLUTION authorizing the City Manager's issuance and execution of a Williamson Road Area Service District Services Agreement ( "Agreement ") between the City of Roanoke ( "City") and Williamson Road Area Business Association, Inc. ( "WRABA "), to continue to provide services within the Williamson Road Area Service District; and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Agreement. (For full text of resolution, see Resolution Book No. 78, page 279.) Council Member Bestpitch moved the adoption of Resolution No. 40520 - 051616. The motion was seconded by Council Member Ferris, Wendy Jones, Executive Director, Williamson Road Area Business Association, appeared before the Council and spoke in support of a Williamson Road Area Service District, noting a special event in Preston Park, with an ABC license having been granted for June 23, 2016. 555 Council Member Bestpitch called attention to the abovementioned event — Star City Sock Hop scheduled on Thursday, June 23 at the tennis courts in Preston Park. There being no additional comments by the Council Members, Resolution No. 40520 - 051616 was adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Bestpitch, Ferris, and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle was absent.) ARCHITECTURAL REVIEW BOARD: A Petition for Appeal filed by Tammy Britt appealing a decision of the Architectural Review Board to deny issuance for a Certificate of Appropriateness to approve replacement of existing pressed metal roof shingles with architectural shingles at 418 Washington Avenue, S. W., was before the Council. (See Petition for Appeal on file in the City Clerk's Office.) Ms. Britt shared photos depicting the shingle materials selected, which in her opinion, better matched the original aesthetic than any metal product available on the market today. She explained that she had gone before the Board in 2008, and had gotten approval to replace the metal roof at 502 King George Avenue; that the roof material she was proposing was an architectural metal, and she wanted to replace the roof with the same look as the property on King George Avenue. In summary, Ms. Britt urged the Council to overrule the decision of the Architectural Review Board and issue a Certificate of Appropriateness as previously approved. (See photos on file in the City Clerk's Office.) Katherine Gutshall, Chair, Architectural Review Board, gave a brief overview regarding the request of Ms. Brit, noting that the applicant requested approval of replacing the existing metal shingle roof with an architectural shingle roof, due to a consistent roof leaking issues. 556 Staff report to the Architectural Review Board commented that the applicant must provide documentation that warrants replacement of the existing roof; and in addition, replacement material of the existing roof is inconsistent with the H -2 Design Guidelines. An Oakridge architectural shingle is not an appropriate replacement material for the existing metal shingle roof. Therefore, staff does not support the applicant and recommends denial of the Certificate of Appropriateness application as proposed. It was further reported that City Council established the ARB to protect designated historic properties against destruction or architecturally incompatible buildings and structures; and the ARB's review criteria are based on the standards set forth in the Zoning Ordinance, and, where applicable, the H -2 Architectural Design Guidelines, of which follow to the Secretary of the Interior's Standards for Rehabilitation, which are generally recognized criteria for appropriate treatment of historic buildings and contexts; and the following roofs are relevant to consideration of the abovementioned application: "Avoid replacing roofs with a substitute material that does not convey the same visual appearance of the historic roof." "When it is not feasible to replace standing -seam and pressed -metal roofs with the same materials, first explore the use of pre- fabricated metal roof systems." "use substitute materials or replacement parts that retain the visual appearance of the original roof and that are physically and chemically compatible. Substitute materials should match the original in: • Scale, • Pattern, • Texture, and • Color' (For full text, see report on file in the City Clerk's Office.) The Chair stated that the Board recommends that the Council affirm its decision to deny the issuance of a Certificate of Appropriateness allowing replacement of the existing pressed metal shingle roof with architectural shingles at 418 Washington Avenue, S. W., inasmuch as the existing roof is a character - defining feature of the existing historic building; and is inconsistent with the H -2 Architectural Design Guidelines as set forth in the report. Following extensive dialogue regarding the matter and the 2 — 2 vote of the Board, Council Member Price moved that based on the evidence (testimony and documents) presented to the Council, the decision of the Architectural Review Board on February 11, 2016, be reversed and that a Certificate of Appropriateness be issued to allow the replacement of an architectural metal roof with architectural shingles at 418 ' 557 Washington Avenue, S. W., as set forth in the Application for Certificate of Appropriateness on the grounds that the proposed installation and location are architecturally compatible with the structures or historic landmarks in the H -2 District. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Lea, Price, Rosen, Ferris and Mayor Bowers -5. NAYS: Council Member Bestpitch -1 (Vice -Mayor Trinkle was absent.) HEARING OF CITIZEN UPON PUBLIC MATTER: NONE. There being no further business, Mayor Bowers declared the regular meeting adjourned at 9:45 p.m. APPROVED ATTEST: Stephanie M. Moon Rey no s, M David A. Bowers City Clerk Mayor 558 ROANOKE CITY COUNCIL - REGULAR SESSION June 6, 2016 •��.r1 The Council of the City of Roanoke met in regular session on Monday, June 6, 2016, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers, presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280 - 070615 adopted by the Council on Monday, July 6, 2015. PRESENT: Council Members Anita J. Price (arrived late), Court G. Rosen (arrived late), David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. At this point, Council Member Price entered the meeting (9:03 a.m.) OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.23711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 559 Vice -Mayor Trinkle moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded.) CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the performance of a Council- Appointed Officer, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Lea abovem ntionled. Thermoton wasd seconded obyc 'CounclUMembereBestptchtand as adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6, NAYS: None -0. (Council Member Rosen was not present when the vote was recorded CITY COUNCIL: A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel pertaining to actual litigation, where such consultation and briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2 3711(A)(7), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Vice- Mayor Trinkle moved that Council concur in the request of the City Attorney as abovementioned. The motion was seconded by Council Member Price. Council Member Ferris advised of a personal conflict of interest, noting he will refrain from voting due to a conflict of interest in connection with the above matter; and he read the following statement into record: 560 "STATEMENT OF CONFLICT OF INTEREST I, Raphael E. Ferris, states that I have a personal interest in the agenda item regarding the request of the City Attorney for a closed meeting of City Council to discuss pending litigation involving the City because the plaintiff in this litigation is Ronald Milan, a relative of mine but not an immediate family member. Under these circumstances, I have elected to refrain from participation in this matter under Virginia Code. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting Witness the following signature made this 6t" day of June, 2016. S /Raphael E. Ferris Raphael E. Ferris, Council Member" (See Statement on file in the City Clerk's Office.) There being no addition remarks or questions by Council. The abovementioned communication was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Lea, and Mayor Bowers -5. NAYS: None -0. (Council Member Rosen was not present when the vote was recorded.) (Council Member Ferris abstained from voting.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA: NONE. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: BRIEFINGS: RYSE Program Afira DeVries, President and CEO, United Way of Roanoke Valley, briefed the Council on the Rehousing Youth for Success in Education (RYSE) program, which is a new collaborative leadership model that addresses an ongoing youth homeless problem. She reported there are nearly 600 students from the Roanoke City Public Schools who are homeless, adding. United Way's job is to coordinate, invest, and give holistic support by providing a stable and brighter future for students and families. 561 Ms. DeVries spoke about the following objectives relating to the program: What if the problem is not addressed? • Inconsistent attendance leads to significant gaps in skill development • Unmet medical, dental and mental health challenges emerge. • Student's ability to be prepared for school is severely impaired by the absence of privacy and personal space. • Social and behavioral concerns commonly arise as students become wary of developing close relationships with peers and teachers. Ms. DeVries shared if the problem is not addressed, the problem would arise again. She reported that fewer than 25% of homeless high school students in Virginia graduate from high school and remarked that RYSE is a family initiative which goals are not simple. The Goals of RYSE • Help stabilize kids and their families, ensuring students are better prepared to learn and succeed. • Holistic support goes beyond a single need, offering support for the entire family. • Solutions are customizable to target each family's unique situation. • Addresses challenges that are interrelated. Ms. DeVries shared RYSE is an initiative designed to address these issues with participation from local and regional partnerships. Partners address fa " s unigue needs • Builds on close partnerships with school systems to address this critical need. • Consistent and committed case management helps each family become and remain stable. • Builds on the growth of existing programs; pools and targets resources. • Centralized data tracking improves collaboration among service providers. • A partnership allows community trends to be more quickly identified. • Continuous review process ensures efficiency and effectively of the program. 562 Carol Tuning, Human Services Coordinator, shared how the program would work with local coordinated assessment and entry system programming: How does the system work? • A collaborative partnership with the Blue Ridge Continuum of Care. • Provides a central access and referral system. • Offers a no wrong door approach to and access to services. • Facilitates navigation of the broader community service system. • There is a sharing of data. How do we know that it works? Success of the Veteran's initiative Bi- weekly meetings and development of partnership and continuous communication. By -name list was created to identify and track systemic barriers and strategize solution across multiple providers. Framework already in Place • The Community Education Homeless Student Financial Assistance Prevention program • Administered by the City of Roanoke in partnership with the Roanoke City Schools • The program was developed to assist families in the Roanoke City Public Schools with financial resources to gain and /or maintain housing stability. At this point, Council Member Rosen entered the meeting (9:31 a.m.) Having previously reviewed the information, Council Member Ferris expressed concern about the rapid rehousing issue and wondered if it would work unless there was cooperation with other localities. He inquired about the type of buy -in with partners was anticipated and what would be the service area; whereupon, Ms. Tuning replied there was a statewide model of the Homelessness Prevention and Rapid Re- Housing Program (HPRP). Ms. DeVries interjected services were available in other localities, specifically Roanoke County and Salem areas. (See copy presentation on file in the City Clerk's Office.) 563 Following dialogue with the Council, Ms. DeVries reported that it would cost approximately $8,000.00 to rehouse each family, which would include case management cost and overlay of data analysis, adding that United Way's target is to rehouse 50 families before the next school year. Mayor Bowers thanked Ms. DeVries and Ms. Tuning for the presentation, noting all remarks would be received and filed. At 10:09 a.m., the Mayor declared the meeting in recessed. At 10:18 a.m., the Council meeting was reconvened, Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Council Member Price. Erosion and Sediment Control program Update Christopher L. Chittum, Director, Planning, Building and Development, advised that the City's Sediment Control Ordinance had been in place for many years, that erosion and sediment control was a State mandate and the purpose of erosion and sediment control was to address water quality for active construction sites. He highlighted the following presentation: Purpose • Water Quality • Sediment from construction sites is a leading cause of water pollution • VIDEO water quality standards • Mandate: Federal --+ State --- 0, Local 2014 Mandate • New stormwater management regulations • Integration with Erosion and Sediment Control • Inspection frequency increased • Increased threshold from 5,000 to 10,000 s.f. disturbed land area • Erosion and Sediment Control ordinance update not mandated nor pursued Current Code • Threshold at 2,000 s.f. disturbed area • 19 minimum standards apply regardless of project scale Proposed Amendment • Increase local threshold to 2,500 s.f. • Ease plan requirements for projects between 2,500 and 10,000 s.f. • Minimum standards — level of detail • Who can prepare a plan 564 Site plan only - - -- - - _- __ _ RLD, Professional En ineer, - --Site 9 plan +narrative RLD, Professional Engineer, Landsca e Landsca e _ Architect Architect -- - -- ------ - - Considerations - -- — • Oversight for smaller projects maintained • Reduce burden on developers • Frequent inspections and communication in field • Retain water quality benefits • Comparable to Roanoke County Next Steps • Proposed amendments drafted • Initial legal review complete • DEQ approval needed (will affect timing) • City Council consideration and adoption Development Review Updates • TRAKit permit system implementation • Testing, testing and more testing • Go -live scheduled for August 3 (delayed to late October) • Minimize downtime Review time back on -time Implemented many process improvements Summer Zonina Amendments • Wireless Telecommunication Facilities • Signs (content) • Floodplain (FEMA /DCR mandate) • Various technical amendments • Technical zoning map amendments (See copy of presentation on file in the City Clerk's Office.) Discussion: Council Member Rosen inquired if the City was enabled, by law, to do nothing under 10,000 square feet; whereupon, Mr. Chittum replied in the affirmative, adding that they do have to address things like transit, to maintain water quality and do receive credit for regulating water quality under 10,000 square feet. 565 Council Member Bestpitch asked if there was anticipation in the possibility that Department of Environmental Quality may recommend changes or not approve what was proposed. Mr. Chittum explained that State enabling legislation states that localities can adopt more stringent standards, and in most cases they do; and the City currently uses the Department of Environmental Quality model ordinance and do not expect any major pushback from the Department of Environmental Quality. Following in -depth discussion of the renovation of single - family homes, tax breaks and incentives, Council Member Bestpitch questioned if incentives could be provided for homes for the homeless, possibly making homes available. He noted some of the area houses that were less expensive could be the needed housing stock for rapid rehousing which would benefit the City. As a follow -up to Council Member Bestpitch's remarks, Council Member Ferris was in favor of considering all alternatives to renew and revitalize the housing stock and to find affordable housing. He was hopeful that a tax break could initiate discussions; but felt that may not be enough. He questioned if there was a way to tell if the homes that already qualified for those kinds of incentives were making an impact. R. Brian Townsend, Assistant City Manager for Community Development, advised that a briefing on the West End area was on the 2:00 p.m. agenda and in that presentation general information would be provided highlighting what the average housing stock was worth over the past six years and its worth currently. In conclusion, the City Manager suggested workshops be scheduled to further discuss some of the aforementioned issues. Mayor Bowers thanked Mr. Chittum for the presentation and advised that the briefing would be received and filed. Assembly Permit Process Mark Jamison, Transportation Manager, briefed the Council on the assembly permit process, noting the actions that permit applications trigger internally and the effects of the events on the community. He highlighted the following presentation: Downtown events and the Public Assembly Permit Process 2015 Statistics • 137 downtown events • 77 events closed at least one street • 29 events closed streets at City Market Building and vicinity 566 Downtown: 2007 — 2016 • City Market Building • Center in the Square • Market Square • Taubman Museum of Art • Social Security Building • Elmwood Park • Hampton Inn & Suites • Carilion Riverside /Carilion -VA Tech Medical School • Bridges Development • Residences: 278 (in 2007) and 1,306+ (in 2016) • Thriving Business Community Assembly Permit Process • Public Assemblies - City Code Section 30, Article VI • Downtown Roanoke, Inc. (DRI) • Contract to Plan, Promote and Manage events for City • Downtown Event Support and Permit Services for Citizens • Applications received and processed by both DRI and City Public Works Department Behind the Scenes • Evaluate routes and proposed street closures • Coordination of Event Logistics (Traffic Control, Safety, Security) • Fabrication and placement of signs and barricades • Parking restrictions • Street closures • Maintenance and repairs of infrastructure within event space • External coordination • Local -DRI, PARK Roanoke, Valley Metro, Carillon, Affected Businesses • Regional EMS Agencies and Hospitals • State and Federal Agencies (e.g. VDH, VDOT, State Police, NPS) Support and Resources • Assembly Permit Application Process • Multiple Departments review, approve and support • Additional Support as needed: • Solid Waste • Stormwater (street sweeping) • Police • Traffic Control - Signs and barricades • Fire -EMS 567 Considerations • Impacts on: • Businesses • Residents • Traffic/Transit • Time and Day of Week • Public Safety • Suitability of Venue • Parking • Solid Waste • Feasibility of Routes (Parades, Runs, Walks) Recent Challenges • Frequency of street closures • Impeding vehicular access to Central Business • District, tourist destinations, and health care facilities • Residential population is growing • Level of City resources required to support events • Number of events continues to increase Finding a Balance • Develop a Special Events Policy • Balance • Vitality and Level of Activity in Downtown • Business Interests • Residential Interests • Considerations • How many events? • Locations? • Street Closures? • Day of week? • Time of day? • Others? • Questions (See copy of presentation on file in the City Clerk's Office,) •i Discussion: The City Manager advised that the most consistent complaints were from retailers because many patrons may attend or participate in an event, but would not patronize the businesses on the same visit; and street closures prevent regular patrons from entering the area. He also pointed out that during the week, complaints stem from the office buildings where clients do not have access. Mr. Jamison stated that over the next few months stakeholders will meet to discuss the creation of a policy with regard to events; adding that localities such as Raleigh, North Carolina have an outstanding special events policy, which would provide a good basis for conversation for the City of Roanoke; and he plans to share updates on the matter. Following discussion surrounding the challenges of the downtown area and the First Friday's event, Mr. Jamison advised that businesses may or may not call with a complaint, but he remains respectful of the fact that there were several thousand vehicles trying to use downtown streets, such as Franklin Road, to get out of town at 5:00 p.m., on a Friday. Council Member Bestpitch commented that the City has some large events along with some challenges, but actions have been taken to attempt to create additional venues for some of those events in an effort to offer more options. He suggested that the management of Elmwood Park be a topic at the upcoming meeting of the stakeholders. Following comments by Council Members, Mayor Bowers thanked Mr. Jamison for the update and advised that the briefing would be received and filed. Climate Action Plan: Michael Shockley, Director of General Services and Sustainability, introduced Dr. Sean McGinnis, Director of Virginia Tech's Green Engineering Program; and Nell Boyle, Sustainability Outreach Coordinator, updated the Council on Greenhouse Gas Emissions New Community Targets for 2015 through 2019. Mr. Shockley shared data was reported in February 2016 and the City had met and exceeded the municipal and community goals and are eager to continue the progress. Dr. McGinnis presented a recommendation for the next five year plan as follows: 569 5 Step Process for GHG Reduction 1. Baseline emissions inventory and forecast o 2005 Baseline Report — December 27, 2007 2. Emissions reduction target o City Council Resolution — September 2, 2008 10% community reduction (January 2009 — December 2014) 12.5% municipal reduction (January 2009 — December 2014) 3. Develop Local Government Action Plan 4. Implement Local Action Plan 5. Monitor and verify results Community GHG Emissions Dr. McGinnis noted the community target was 10% in 2005 and that goal was exceeded by 3.4% in 2014. Municipal GHG Emissions The municipal target was 12.5% and the city exceeded that target by doubling that goal with a 25.0% decrease, focusing on buildings, lighting and fleet vehicles. Highlights • In 2015, the Department of Energy recognized the Berglund Center for it: successful energy retrofit project: 0 24% total energy savings 0 40% savings in electricity 0 57% reduction in GHG • Special recognition from the White House for outstanding performance in the Better Building Challenge 2012 through 2014, confirming our commitment to reduce our energy consumption 20% by 2020. • Highest electric saving — the Noel C. Taylor Municipal Building at 49 percent reduction. • Reduced fleet energy consumption by 20 %. • Municipal energy savings in avoided energy 0 2012 - $577,000.00 0 2014 - $926,700.00 570 New Goals • Community -10% • Municipal — 12.5% Focus Areas • Energy Management — HVAC, major projects and plug loads • Alternative energy and fuels • Weatherization and conservation • Water and energy outreach and education • Alternative transportation, accessible streets and safe bike paths (See copy of presentation on file in City Clerk's Office.) Following the presentation, Council Member Bestpitch inquired whether the City is committed to reducing energy consumption to 20 percent prior to 2020, and if the current target of 12.5 percent would be considered a part of the 20 percent. Ms. Boyle advised that at this point, the City was ahead of schedule in reaching its goal of 20 percent by 2020. Vice -Mayor Trinkle inquired whether the Roanoke City Schools energy consumption data was included in the analysis. Dr. McGinnis shared the School Division was considered a separate entity; however, the data is shown in the overall numbers. Mayor Bowers thanked Dr. McGinnis for the presentation, noting the presentation would be received and filed. At 11:57 a.m., the Mayor declared the Council Meeting in recess for a Closed Meeting in Council's Conference Room, Room 451, and thereafter to be reconvened at 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding. PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A. Bowers -7. ABSENT: None -0. 571 The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Kelvin Edwards, Sr., Pastor, Hales Ford United Methodist Church. The Mayor called for a Moment of Silence in recognition of the D -Day Anniversary, and in memory of Jeff Beckner, a former City employee and Fire Chief of Botetourt County Fire /EMS, who passed away on Friday, June 3, 2016; and Steven C. Buschor, Director of Parks and Recreation, who passed away on Monday, June 6, 2016, respectively. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: DECEASED PERSONS: Council Member Bestpitch offered the following resolution recording City Council's deepest regret and sorrow at the passing of Wesley V. Hillman, a Roanoke native and aviation legend: ( #40521- 060616) A RESOLUTION memorializing the late Wesley V. Hillman, a Roanoke native and longtime resident. (For full text of resolution, see Resolution Book No. 78, page 280.) Council Member Bestpitch moved the adoption of Resolution No. 40521- 060616. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. Mayor Bowers presented ceremonial copy of Resolution No. 40521 - 060616 to Melinda Stewart, daughter; and Al Hillman, son. The Mayor asked that a copy of the resolution be forwarded to the Virginia Museum of Transportation inasmuch as Mr. Hillman was an aviator. 572 ENVIRONMENTAL MANEGEMENT: Mayor Bowers recognized Christopher Blakeman, Environmental Administrator; and the Environmental Management Division on receiving an Environmental Health and Safety Information Management Award. Following remarks, he presented the Award to Mr. Blakeman. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council to reiterate his opinion regarding the violation of his employment rights. AIRPORT: Geoff Campbell, 780 Tinker Mill Road, Daleville, appeared before the Council and spoke about the Roanoke Aviation Transit Service " RATS." AIRPORT: Troy Larimer, 3800 Franklin Street, Rocky Mount, appeared before the Council and complained about the lack of support from the City's airport representatives regarding enforcement of taxi parking. AIRPORT: Bennett Early, 1415 Antrim Street, Salem, appeared before the Council and expressed his concern about of the lack of cooperation from the Roanoke Regional Airport Commission regarding the Airport taxi policy. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to one request for a public hearing from the City Manager. TAP- CITY -OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, June 20, 2016, at 2:00 p.m., or as soon thereafter as the matter may be heard, to consider a request of Total Action Against Poverty in Roanoke Valley, trading as Total Action for Progress (TAP), for tax exemption of real property located at 1633 Salem Avenue, S. W., and 702 and 624 Shenandoah Avenue, N. W., was before the body. (See communication on file in the City Clerk's Office.) 573 Vice -Mayor Trinkle moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. CITY PLANNING COMMISSION: A communication from the City Clerk advising of the resignation of Chad A. Van Hyning as a member of the City Planning Commission, effective immediately, was before the body. (See communication on file in the City Clerk's Office.) Vice Mayor Trinkle moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferns, Lea, and Mayor Bowers -7. NAYS: None -0. OATHS OF OFFICE - ROANOKE VALLEY AREA METROPOLITAN PLANNING ORGANIZATION -COURT COMMUNITY CORRECTIONS REGIONAL PROGRAM COMMUNITY CRIMINAL JUSTICE BOARD - ROANOKE VALLEY GREENWAY COMMISSION -BLUE RIDGE BEHAVIORAL HEALTHCARE - ROANOKE PUBLIC LIBRARY -MILL MOUNTAIN ADVISORY BOARD - ROANOKE PENSION PLAN - ROANOKE ARTS COMMISSION - BUILDING AND FIRE CODE BOARD- ROANOKE NEIGHBORHOOD ADVOCATES: Reports of qualification of the following individuals were before the Council: The Honorable Raphael E. Ferris as an elected official representative of the Roanoke Valley Area Metropolitan Planning Organization for a three - year term of office ending June 30, 2017; The Honorable Timothy A. Allen, City Sheriff, as a City representative of the Court Community Corrections Regional Program, Community Criminal Justice Board for a three -year term of office ending June 30, 2019; James D. Ritchie as the City representative of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2019; 574 Laura Eichenlaub as the Blue Ridge Behavioral Healthcare City representative of the Court Community Corrections Regional Program, Community Criminal Justice Board to fill the unexpired term of Gail Burruss ending June 30, 2018; Marianne Gandee and Benjamin Bazak as members of the Roanoke Public Library Board for a three -year term of office, each, ending June 30, 2019; Whitney H. Feldmann as the Mill Mountain Garden Club representative and Mary L. Kegley as the Fishburn Family representative of the Mill Mountain Advisory Board for three -year terms of office, each ending June 30, 2019; Michael B. Shockley (City employee) as a member of the City of Roanoke Pension Plan, Board of Trustees for a four -year term of office ending June 30, 2020; Patice L. Holland as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019; D. Jeffry Parkhill (Architect) as a member of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2019; and Cindy Pasternak as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2019; (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the reports of qualification be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0, REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: 575 BRIEFINGS: West End Target Area — Project Wrap up Repoli Keith Holland, Neighborhood Services, Community Resources Program Administrator gave a report on the use of HUD Entitlement Funds in the West End Target Area in the Hurt Park to West End area of the City. He reported the following: Major Accomplishments • 30 new home ownership — constructed or rehabilitated • 49 rehabilitations of owner— occupied • 18 residential facade improvements • 2 dilapidated structures demolished • 2,500 linear feet of new or rehabilitated sidewalks /curbing • 1,200 linear feet of new storm drain piping • Freedom First Financial Services Center • $5.6 million CDBG and HOME funds Code Enforcement (2011 —2016) • Inoperable Vehicles down 32% • Weed and Trash citations down 47% • Property Maintenance citations down 54% • Graffiti complaints down 100% Law Enforcement (2010 — 2016) • Total Criminal Offenses down 10% • Property Crime down 19% • Calls for Service down 16% Property Valuation (2011 — 2015) • 2011 median sales price - $70,000.00 • 2011 average assessed value - $87,000.00 • 2015 median sales price- $121,000.00 • 2015 average assessed value - $140,000.00 576 Financial Services — Freedom First Credit Union 1,615 new accounts 0 90 unbanked 0 14 underbanked Loans 0 224 consumer 0 6 real estate 0 22 first mortgages 0 6 business $4.27 million loan value Private Investment • $4.7 million in building permits since 2011 • $941,936 Freedom First Credit Union • Refurbished commercial properties • Private home construction /remodeling 13" Street Project • 2,500 linear feet of new sidewalk and curb • 1,200 linear feet of new storm drainage • 31 street trees • 32 street lamps • New intersection /crosswalk at 13`" Street, S. W. and Patterson Avenue, S. W. • $1.2 million CDBG funds for $1.7 million project Neighborhood Development — Other Notable Results • West End Village Plan by Emerging Leaders in Architecture • 131" Street Infrastructure and Streetscape Project • LEAP Community Kitchen • West End Community Garden • Gateway Public Art • 2015 Project of the Year by Virginia Statewide Neighborhood Conference Mr. Holland recognized the following community and business partners for their efforts and support: ➢ Habitat for Humanity ➢ Total Action for Progress (TAP) ➢ Renovation Alliance 577 'r Roanoke Community Garden Association (RCGA) Y Freedom First Credit Union r Roanoke Redevelopment and Housing Authority 'r Blue Ridge Independent Living Center 'r Community Housing Partners (CHP) r HUD and City Departments (See copy of presentation on file in the City Clerk's Office.) Following the presentation, Council Member Bestpitch thanked Mr. Holland for the report and announced a community potluck would be held on Thursday, the Mountain View Center located at 714 13th Street, S. W. at 6:30 p.m. July 7 at Sculpture for West End Gateway- Susan Jennings, Arts and Culture Coordinator, gave a brief update on a part of the West End Gateway project. After consulting with the Art Committee, the intersection of Campbell Avenue, S. W. and Patterson Avenue, S. W. has been selected has the Preferred site. She reported the following information- Background • The SWETA group (Stakeholders of the West End Target Area) requested that a gateway art piece be included in the plans for the area. • The intersection of Campbell and Patterson was chosen as the preferred site. • This project utilizes Community Development Block Grant Funds designated for this area. • A selection panel to choose the piece included representatives from SWETA, Old Southwest, Inc., Mountain View neighborhood, the nearby business community, individual artists and the Roanoke Arts Commission. • An RFP was issued through the City of Roanoke Purchasing Department. • Twelve artists responded to the RFP. • David Caudill of Louisville, Kentucky was chosen to create the piece "Dancing with Time" as his proposed work best suited the site. Why "Dancing with Time" • It is the correct scale for the site at a total of 18' high -the base is 10' and the stainless steel top is 8'. • The materials are durable enough for our changing weather. • It can be viewed from all sides. • It is bright and colorful. 578 Ms. Jennings shared that a panel was chosen with representatives from the Southwest neighborhood, Mountain View neighborhood, including nearby business community individuals, artists, and the Arts Commission to select the piece. An RFP was issued by the Purchasing Department and received twelve responses from artists. The panel chose and recommended David Caudill of Louisville, Kentucky to create a piece called "Dancing with Time." She continued to share that the panel recommended this piece because it is very tall (approximately 18 feet tall), the base is 10 feet, and the top is 8 feet tall. The materials are very durable for changing weather. The bottom will be powder coated and it is stainless steel. Per the artist, it can be viewed from all sides and it is a very bright and colorful and will reflect the light that will create a shimmering affect. (See copy of presentation on file in the City Clerk's Office.) Mayor Bowers thanked Ms. Jennings for the presentation, noting the presentation would be received and filed. ITEMS RECOMMENDED FOR ACTION: SUMMER FOOD PROGRAM- BUDGET - GRANTS: The City Manager submitted a written communication recommending execution of an agreement with the Virginia Department of Health in connection with the Summer Food Program. + (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution- (#40522-060616) A RESOLUTION authorizing the acceptance of a Summer Food Program Grant from the Virginia Department of Health, and authorizing execution and attestation of any required documents on behalf of the City, in connection with such grant, under certain conditions. (For full text of resolution, see Resolution Book No. 78, page 281.) Council Member Price moved the adoption of Resolution No. 40522- 060616. The motion was seconded by Vice -Mayor Trinkle. Following comments by the Summer Food Program, Re olution Noy 0522 060616 was adopted by then following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. 579 Council Member Price offered the following budget ordinance: ( #40523- 060616) AN ORDINANCE to appropriate funding from the Federal Government, through the Virginia Department of Health, for the Summer Food Program, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 282.) Council Member Price moved the adoption of Budget Ordinance No. 40523- 060616. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. BUDGET - GRANTS- HOUSING: The City Manager submitted a written communication recommending acceptance of the 2016 - 2017 Community Development Block Grant, Home Investment Partnerships Program and Emergency Solutions Grant Entitlement funds from the Department of Housing and Urban Development. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40524- 060616) A RESOLUTION authorizing acceptance of certain grants from the United States Department of Housing and Urban Development (HUD) for entitlement funding for the 2016 - 2017 fiscal year consisting of the Community Development Block Grant (CDBG), the HOME Investment Partnerships Program (HOME) Grant, and the Emergency Solutions Grant (ESG), such grants to be used in connection with the 2016 - 2017 HUD Action Plan previously approved by City Council; upon certain terms and conditions, and authorizing the execution of the necessary grant documents required to accept such funding. (For full text of resolution, see Resolution Book No. 78, page 283.) Council Member Bestpitch moved the adoption of Resolution No. 40524 - 060616. The motion was seconded by Council Member Ferris. The City Manager remarked that CDBG funds will be used to support public funding for the Lansdowne Public Housing area in an attempt to transform the neighborhood. There being no comments by the Council Members, Resolution No. 40524- 060616 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. Council Member Bestpitch offered the following budget ordinance: ( #40525- 060616) AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), HOME Investment Partnerships Program, and Emergency Solutions Grant (ESG), amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 284.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40525- 060616. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. HOUSING - GRANTS- SOCIAL SERVICES: The City Manager submitted a written communication recommending acceptance of the Virginia Homeless Solutions Grant from the Department of Housing and Community Development to support Continuum of Care strategies and homeless service and prevention programs. (For full text, see communication on file in the City Clerk's Office.) 581 Council Member Bestpitch offered the following resolution: ( #40526 - 060616) A RESOLUTION authorizing the acceptance of the Virginia Homeless Solutions Program Grant ("Grant ") to the City of Roanoke ( "City ") by the Virginia Department of Housing and Community Development ( "VDHCD") in the amount of $93,647.00; authorizing the City of Roanoke to be the fiscal agent for distribution of the grant proceeds; and authorizing the City Manager to execute any documentation required to accept the Grant on behalf of the City, including Memorandums of Understanding with certain provider agencies. (For full text of resolution, see Resolution Book No. 78, page 287.) Council Member Bestpitch moved the adoption of Resolution No. 40526- 060616. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. Council Member Bestpitch offered the following budget ordinance: ( #40527- 060616) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Department of Community Development for the Virginia Homeless Solutions Program, amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 288.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40527- 060616. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. 582 BUDGET -HUMAN SERVICES: The City Manager submitted a written communication recommending approval of Human Services Advisory Board allocation funding to various non - profit agencies for Fiscal Year 2016 - 2017; and execution of a contract with the Council of Community Services to conduct performance audits in connection therewith. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution- (#40528-060616) A RESOLUTION approving the recommendations of the Human Services Advisory Board ( "Board ") for allocation of City funds to various qualified agencies to assist such agencies in the performance of their programs for Fiscal Year 2016 - 2017, and authorizing the City Manager or his designee to execute a contract with the Council of Community Services to perform the necessary performance agencies. audits to evaluate the effectiveness and efficiency of all the funded programs by such (For full text of resolution, see Resolution Book No. 78, page 289.) Council Member Rosen moved the adoption of Resolution No. 40528- 060616. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. Council Member Rosen offered the following budget ordinance: ( #40529- 060616) AN ORDINANCE to transfer funding to specific Human Services Committee agencies, amending and reordaining certain sections of the 2016 - 2017 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 291.) 583 Council Member Rosen moved the adoption of Budget Ordinance No, 40529- 060616. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. BUDGET -ARTS AND CULTURE: The City Manager submitted a written communication recommending approval of Roanoke Arts Commission allocation funding to specific arts and culture agencies for Fiscal Year 2016 - 2017. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: (#40530- 060616) A RESOLUTION concurring with and approving the recommendations of the Roanoke Arts Commission's ( "Arts Commission') allocation of City funds to various nonprofit agencies for Fiscal Year 2016 - 2017. (For full text of resolution, see Resolution Book No. 78, page 293.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40530- 060616. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. Vice- Mayor Trinkle offered the following budget Ordinance- (#40531-060616) AN ORDINANCE to transfer funding to specific Art Commission agencies, amending and reordaining certain sections of the 2016 - 2017 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 294.) • Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40531 - 060616. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. DONATIONS - PARKS: The City Manager submitted a written communication recommending acceptance of a donation from the Civitan Club of Roanoke and the Civitan Chesapeake District Foundation to replace playground equipment in Smith Park. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40532 - 060616) A RESOLUTION accepting the donation of funds from the Civitan Chesapeake District Foundation and the Civitan Club of Roanoke to assist with the Smith Park playground replacement process; authorizing the City Manager to take such further actions and execute all documents as may be necessary to obtain, accept, implement, administer such donation; and expressing the City's appreciation for such donation. (For full text of resolution, see Resolution Book No. 78, page 295.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40532 - 060616. The motion was seconded by Council Member Rosen. Following comments from Council Members Ferris and Price, Resolution No. 40532- 060616 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. 585 Vice -Mayor Trinkle offered the following budget ordinance: ( #40533- 060616) AN ORDINANCE to appropriate funding from Civitan Club of Roanoke to the Smith Park Playground Replacement project, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 296.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40533 - 060616. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. CITY CODE: recommending amendment The City of the Manager submitted City Code a written communication Compactor Zone; and to revise amend the Fee Compendium to the definition of the Sealed reflect fee September 1, 2016 — November 30, 2016, and the schedule, effective deletion of fees applicable. no longer (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40534 - 060616) AN ORDINANCE amending Section 14.1 -1, Definitions, of Article I, In General, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, to provide for the proper collection of refuse as set forth below; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 297.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40534- 060616. The motion was seconded by Council Member Rosen. • •• Following dialogue about noise from the core neighborhood in the downtown area and a solution to alleviate the problem, Ordinance No. 40534- 060616 was adopted by the following vote: AYES: council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. Vice -Mayor Trinkle offered the following resolution- (#40535-060616) A RESOLUTION amending the Fee Compendium to amend fees for refuse collection in the Central Business District, as set out below; and establishing an effective date. (For full text of resolution, see Resolution Book No. 78, page 298.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40535- 060616. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7, NAYS: None -0. BUDGET - PARKING - GARAGES: The City Manager submitted a written communication recommending appropriation of funds for various upgrades and repairs at the Church Avenue Parking Garage. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: (#40536- 060616) AN ORDINANCE to appropriate funding from the Parking Fund Retained Earnings to Parking Fund Contingency for various capital upgrade and repair projects, amending and reordaining certain sections of the 2015 - 2016 Parking Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 299.) 587 Council Member Rosen moved the adoption of Budget Ordinance No. 40536- 060616. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. PARKING - GARAGES: The City Manager submitted a written communication recommending execution of Amendment No 4 to the City's Contract with Thyssen Krupp Elevator Corporation to replace parts in two of the elevators located in the Church Avenue Parking Garage. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: ( #40537- 060616) A RESOLUTION authorizing the City Manager's issuance and execution of Amendment No. 4 to the City's Contract with ThyssenKrupp Elevator Corporation ( "ThyssenKrupp ") for additional professional services for repairs to the Church Avenue Parking Garage elevator; and authorizing the City Manager to take certain other actions in connection with such Amendment. (For full text of resolution, see Resolution Book No. 78, page 300.) Council Member Rosen moved the adoption of Resolution No. 40537- 060616. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. PARKING: The City Manager submitted a written communication recommending execution of Amendment No. 4 to amend and extend the City's contract with Lancor Parking, LLC for management and operation of the City's on and off - street parking operations. (For full text, see communication on file in the City Clerk's Office.) • • Council Member Rosen offered the following resolution: ( #40538- 060616) A RESOLUTION authorizing the City Manager's issuance and execution of Amendment No. 4 to the City's Contract with Lancor Parking, L.L.C. ( "Lancor") to adjust the monthly management fee of such Contract; and authorizing the City Manager to take certain other actions in connection with such Amendment. (For full text of resolution, see Resolution Book No. 78, page 301.) Council Member Rosen moved the adoption of Resolution No. 40538- 060616. The motion was seconded by Council Member Bestpitch. Discussion was held regarding the bidding process to receive proposals to manage and operate the City's on and off - street parking operations. The City Manager indicated that parking meter vendors were interested and shared backyard information, noting the two year contract, with a two year renewal, will be bidded again next year. The Assistant City Manager for Community Development interjected that a Request for Proposals will be issued in December 2016 for a five year contract period beginning July 1, 2016. Following comments by Council Member Rosen expressing appreciation to Lancor for professional services rendered, Resolution No. 40538- 060616 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. GREENHOUSE GASES EMISSIONS: The City Manager submitted a written communication recommending approval of a specific target greenhouse gas emissions reduction goal. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: targets. ( #40539- 060616) A RESOLUTION adopting greenhouse gas ( "GHG ") reduction (For full text of resolution, see Resolution Book No. 78, page 302.) • Vice -Mayor Trinkle moved the adoption of Resolution No. 40539- 060616. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0, COMMENTS OF CITY MANAGER: The City Manager shared the following comments Parks and Arts returns in 2016 The award- winning Parks and Arts series will return to five different neighborhood parks this summer. The program is organized by the Roanoke Arts Commission, the Office of Neighborhood Services and the Parks and Recreation Department. The following parks have been selected: • Golden Pak, June 25, noon to 3:00 p.m. • Preston Park, July 16, noon to 3:00 p.m. • Mountain View, August 6, noon to 3:00 p.m. • Elmwood Park, August 27, noon to 3:00 p.m. • Horton Park, October 1, 10:00 a.m. to 2:00 p.m. Parks and Arts is also a partnership between the city and the Roanoke Symphony Orchestra. A highlight of this year's events will be in the performance at Elmwood Park by RSO Pops. The entire event is free and open to the public for the first time in RSO history. Also new this year, Parks and Arts will work with the Roanoke Public Libraries to enhance their Fall Festival in the Melrose Neighborhood. Residents invited to Enter Photo Contest The Roanoke Valley Greenway Commission is offering cash for photos. So take along your camera or smart phone on your next greenway outing and capture a special scene. All images must be taken along or from a greenway corridor in the Roanoke Valley greenway network. Prizes will be awarded as follows: • 1St Place - $100.00 • 2 "d Place - $50.00 • 3ftl Place - $25.00 • Honorable Mention — no cash prize, recognition only 590 Photos must have been taken between October 1, 2015 and September 15, 2016 to be eligible for submission. The photo contest period is May 1 through September 16, and online entries must be uploaded no later than midnight September 16. Images should be submitted as attachments via email to n0reenways(cilgmail.com. Visit www.areenways orq for greenway locations and maps. City Pools set to open for summer Washington Park Pool opens to the public on June, while Fallon Park Pool opens on June 10, Fallen Park Pool will be open Fridays and Saturdays from noon to 7:00 p.m. and Sundays from noon to 6:00 p.m. Through a partnership with the YMCA, Washington Park Pool will operate six days a week from noon to 6:00 P.M. Both Pools will be closed on Wednesdays for maintenance. DIRECTOR OF FINANCE: FIANCIAL REPORTS: The Director for the City of R a oke for ten months endedfApril 30,20 6; and Roanoke City Public Schools for nine months ended March 31, 2016. (For full text, see copy of Financial Reports and presentation on file in the City Clerk's Office.) Following commentary by Ms. Dameron on the financial results for ten months ended April 30, 2016; and Roanoke City Public Schools for nine months ended March 31, 2016, the Mayor advised that the report would be received and filed. REPORTS OF COMMITTEES: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: electing t oO8 hoof Board TtusteesLon theeR anokeelCitylSchool and electing three-year terms of office, each, commencing July 1, 2016 and ending June 30, 2019: ( #40540- 060616) A RESOLUTION appointing Annette Lewis and Lutheria Harrison Smith, as School Board Trustees of the Roanoke City School Board for terms commencing July 1, 2016, and ending June 30, 2019. (For full text of resolution, see Resolution Book No. 78, page 303.) 591 Council Member Lea moved the adoption of Resolution No. 40540- 060616. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. NAYS: None -0. MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: SOLID WASTE: Council Member Bestpitch shared concerns from citizens regarding the Solid Waste Management Brush and Bulk Pickup Policy. He requested a review of the process to better meet the needs of the citizens. YOUTH- RECREATION: Council Member Lea announced that the Lea Youth Outdoor Basketball League event will be held at Fallon Park on Wednesday, June 8 at 7:00 p.m. He encouraged the public to attend. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE - ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to the upcoming expiration of the three -year term of office of Chris Craft as member of the Roanoke Neighborhood Advocates ending June 30, 2016; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Nicole Harris. There being no further nominations, Ms. Harris was appointed to replace Mr. Craft as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2019, by following vote: FOR MS. HARRIS: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. OATHS OF OFFICE - VIRGINIA BLUE RIDGE CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS: The Mayor called attention to the upcoming expiration of the one -year terms of office of Doug Robison, Jeffrey Marks, Gary Walton and Renee 'Butch" Craft as City representatives of the Virginia Blue Ridge Convention and Visitors Bureau, Board of Directors ending June 30, 2016; whereupon, he opened the floor for nominations. 592 Vice -Mayor Trinkle placed in nomination the names of Doug Robison, Thomas Cullen, Bart Wilner and Renee "Butch" Craft. There being no further nominations, Mr. Robison and Ms. Craft were reappointed and appointed Mr. Cullen to replace Mr. Marks and Mr. Wilner to replace Mr. Walton as City representatives of the Virginia Blue Ridge Convention and Visitors Bureau Board of Directors for one -year terms of office, each, ending June 30, 2017, by the following vote: FOR MESSRS. ROBISON, CULLEN, WILNER AND MS. CRAFT: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. OATHS OF OFFICE -YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to the upcoming expiration of the terms of office of Council Member Anita J. Price (Public /Government), Cerid Lugar (Citizen At- Large), and Joyce Watkins as members of the Youth Services Citizen Board ending June 30, 2016; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the names of Council Member Anita J. Price, Cerid Lugar and Joyce Watkins. There being no further nominations, Council Member Price, Ms. Lugar and Ms. Watkins were reappointed as members of the Youth Services Citizen Board for three -year terms of office, each, ending June 30, 2019, by the following vote: FOR COUNCIL MEMBER PRICE, MS. LUGAR AND MS. WATKINS: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. OATHS OF OFFICE - ROANOKE ARTS COMMISSION: The Mayor called attention to upcoming expiration of a three -year term of office of Nathan L. Harper as a member of the Roanoke Arts Commission ending June 30, 2016. Inasmuch as Mr. Harper has served three consecutive terms of office, he was not eligible for reappointment; whereupon, Mayor Bowers opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Lora Katz. There being no further nominations, Ms. Katz was appointed to replace Mr. Harper as a member of the Roanoke Arts Commission for a term of three years ending June 30, 2019, by the following vote: FOR MS. KATZ: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. 593 OATHS OF OFFICE- ROANOKE PUBLIC LIBRARY BOARD: The Mayor called attention to a vacancy on the Roanoke Public Library Board for a term ending June 30, 2016, due to the passing of Owen C. Shultz; whereupon, he opened the floor for nominations. Vice -Mayor Trinkle placed in nomination the name of Jane Field. There being no further nominations, Ms. Field was appointed to replace Mr. Shultz as a member of Roanoke Public Library Board for a three -year term of office ending June 30, 2019, by following vote: FOR MS. FIELD: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. OATHS OF OFFICE -CITY OF ROANOKE PENSION PLAN: Mayor Bowers advised that Terry King (Fire Department) was appointed to replace Lieutenant Stephen Keatts (Police Department) as a member of the City of Roanoke Pension Plan, Board of Trustees for a two year term of office ending June 30, 2018, at the May 2, 2016 Council meeting; and noted that the City residency requirement needed to be waived in this instance. Vice -Mayor Trinkle moved that the City residency requirement for Mr. King be waived in this instance. The motion was seconded by Council Member Price and unanimously adopted. OATHS OF OFFICE -HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION: The Mayor called attention to the expiration of the four -year term of office of Harvey Brookins as the Citizen representative of the Hotel Roanoke and Conference Center Commission ended April 1, 2016; whereupon, he opened the Floor for nominations. Rosen. Vice -Mayor Trinkle placed in nomination the name of Council Member Court G. There being no further nominations, Council Member Rosen was appointed to replace Mr. Brookins as the Citizen representative of the Hotel Roanoke and Conference Center Commission for a term of office ending June 30, 2020, effective July 1, 2016, by following vote: FOR COUNCIL MEMBER ROSEN: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -7. 594 CITY COUNCIL: With respect to the Closed Meeting just concluded Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Lea, Ferris and Mayor Bowers -7. NAYS: None -0. (Council Member Ferris abstained from voting only on the Certification of Closed Meeting request of the City Attorney with regard to consultation with legal counsel pertaining to actual litigation.) There being no further business to come before the Council, the Mayor declared the meeting adjourned at 4:17 p.m. APPROVED gATTEST: Stephanie M. Moon Reynolds City Clerk Dave A. owers Mayor 595 ROANOKE CITY COUNCIL — REGULAR SESSION June 20, 2016 2:00 p.m. The Council of the City of Roanoke met in regular session on Monday, June 20, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Chapter 2, Administration, Article Il, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetinos, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280- 070615 adopted by the Council on Monday, July 6, 2015. Mayor David A. Bowers convened the meeting with a Gavel presented to him as President of the Patrick Henry High School Student Government Association (1969- 1970). PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A. Bowers -7. ABSENT: None -0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Carlton Wright, Associate Pastor for Seniors and Pastoral Care, Shenandoah Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers, PRESENTATIONS AND ACKNOWLEDGMENTS: ACTS OF ACKNOWLEDGEMENTS - DECEASED PERSONS: Mayor Bowers recognized Oakey's Funeral Service and Crematory on its 150" Anniversary. 596 He presented a framed Key to the City to Sam G. Oakey, President and Board Chairman, and staff in recognition of service to the people of Roanoke. ACTS OF ACKNOWLEDGEMENTS - SOCIAL SERVICES: Mayor Bowers recognized Jane Conlin, Director; and staff of the Department of Human /Social Services on receipt of the i3 Award for Customer Service and Business Process Improvement. He presented the Innovation, Implementation and Impact (i3) Award for Customer Service and Process Improvement from the Virginia Department of Social Services to Ms. Conlin. CITY COUNCIL -ACTS OF ACKNOWLEDGEMENT: Council Member Ferris offered the following resolution recognizing the services of the Honorable Courtney "Court" G. Rosen as Council Member and former Vice -Mayor of the City of Roanoke- (#40542-062016) A RESOLUTION paying tribute to the Honorable Courtney "Court" G. Rosen, and expressing to him the appreciation of the City and its people for his exemplary public service. (For full text of Resolution, see Resolution Book No.78, page 307.) Council Member Ferris moved the adoption of Resolution No. 40542- 062016. The motion was seconded by Council Member Lea. Following accolades by Council Members and remarks by Council Member Rosen, Resolution No. 40542- 062016 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Council Member Rosen abstained from voting.) CITY COUNCIL-ACTS OF the following resolution Paying tribute the Honorable David A. Bowes asrMayor of the City of Roanoke: ( #40541- 062016) A RESOLUTION paying tribute to the Honorable David A. Bowers, Mayor of the City of Roanoke, and expressing to him the appreciation of the City and its people for his exemplary public service. (For full text of Resolution, see Resolution Book No.78, page 305.) 597 Vice -Mayor Trinkle moved the adoption of Resolution No. 40541- 062016. The motion was seconded by Council Member Price. Following comments by the Council and expression of appreciation from Mayor Bowers, Resolution No. 40541- 062016 was adopted by the following vote: AYES: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Vice -Mayor Trinkle -6. NAYS: None -0. (Mayor Bowers abstained from voting.) HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. MISCELLANEOUS: Bill Tanger, Acting Chair, Blue Way Committee, 257 Dancing Tree Lane, Roanoke County, appeared before Council to discuss City -owned surplus property located at Sun Valley Swim Club for use by the Committee. He encouraged the City Council to devote more attention to the issue in order for the matter to move forward. Since prior discussion of the matter had been in a Closed Meeting, the matter was referred to the City Manager for response. MISCELLANEOUS: Chris Craft, 1501 East Gate Avenue, N. E., appeared before Council to express concern regarding a citation from the City requesting the removal of a storage building located on City -owned property adjacent to his residence, noting the former City Manager had granted permission for storage building to be placed on the paper street. It was stated that no authority could be granted by the City for use of City -owned property without official action in written form. W • 0 CONSEN T AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to a request for public hearing from the City Manager; and an additional written communication Council Member Lea, Chair, City Council Personnel Committee, requested that Council convene in a Closed Meeting to discuss a personal matter. REGISTRAR OFFICE: A communication from the City Manager requesting that Council schedule a public hearing for Monday, July 18, 2016, at 2:00 p. m., or at such time thereafter as the matter may be reached, or at such later date and time as the City Manager may determine to consider the establishment of a new absentee voting Precinct. was before the body. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. ARCHITECTURAL REVIEW BOARD: A communication from the City Clerk advising of the resignation of Mary Dykstra as a member of the Architectural Review Board, effective August 30, 2016, was before the Council. (See communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that Council accept the resignation and receive and file the communication. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. 599 OATHS OF OFFICE - ROANOKE VALLEY JUVENILE DETENTION CENTER - CITY OF ROANOKE PENSION PLAN: Reports of qualification of Barbara A. Dameron as the City representative of the Roanoke Valley Juvenile Detention Center Commission for a four -year term of office ending June 30, 2020; and Terry King as the Public Safety representative of the City of Roanoke Pension Plan, Board of Trustees for a two -year term of office ending June 30, 2018, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Vice Mayor Trinkle moved that the reports of qualification be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. CITY COUNCIL: A written communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the performance of a Council - Appointed Officer, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended, was before he body. (See copy of communication on file in the City Clerk's Office.) Vice -Mayor Trinkle moved that the Council concur in the request of Council Member Lea as abovementioned. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. Me REGULAR R AGENDA PUBLIC HEARINGS: ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, June 20, 2016, at 2:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke to rezone property located at 523, 0, and 0 Harrison Avenue, N. W., from RM -1, Residential Mixed Density District, with a ND, Neighborhood Design Overly District; to RM -F, Residential Multifamily District, with an H -2, Historic Neighborhood Overlay District, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, May 31, 2016, and Tuesday, June 7, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Planning Commission submitted a written report recommending approval of the rezoning request, finding that the Amended Application No.1 is consistent with the City's Comprehensive Plan, Harrison & Washington Park Neighborhood Plan, and Zoning Ordinance as it rezones the properties to allow for `1 continued development of the site in a manner appropriate to the surrounding area. (For full text, see report on file in the City Clerk's Office.) Vice- Mayor Trinkle offered the following ordinance: ( #40543- 062016) AN ORDINANCE to rezone certain property located at 523, 0 (zero), and 0 (zero) Harrison Avenue, N. W., from RM -1, Residential Mixed Density District, with an ND, Neighborhood Design Overlay, to RMF, Residential Multifamily District, with an H -2, Historic Neighborhood Overlay; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 309.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40543- 062016. The motion was seconded by Council Member Rosen. 601 Council Member Price advised of a personal conflict of interest, due to her husband's relationship with the Harrison Museum of American Culture that may be negotiating with the applicant; and she read the following statement into record: "STATEMENT OF CONFLICT OF INTEREST I, Anita James Price, states that I have a personal interest in agenda item 5.a. regarding the request of Harrison Elderly Apartments, LLC, to rezone property located at 523, 0, and 0 Harrison Avenue, N.W. from RM -1, Residential Mixed Density District, and ND, Neighborhood Design Overlay District, to RM -F, Residential Multifamily District and H -2, Historic Neighborhood Overlay District, because my husband, Charles Price, on behalf of The Harrison Museum, may be negotiating with the applicant on matters related to the development of this project. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 20" day of June, 2016. S /Anita J. Price Anita J. Price Member of Council" (See Statement of Conflict of Interest on file in the City Clerk's Office.) Evelyn Slone, Agent, appeared before the Council in support of the request. The Mayor inquired if there were persons present who wished to speak on the matter. Charles Price, President, Harrison Museum of African American Culture, appeared before the Council in support of the rezoning. He remarked that it was appropriate to place the former Harrison School under a historic designation inasmuch as the building was one of three remaining facilities used for educational purposes. Mr. Price called attention to an error that the Harrison Museum of African American Culture was not an occupant of the building, adding that when the building was sold in 2013, it was the Museum's intent to continue to work from the facility and use a portion of the ground floor for archives and research related activities. However, he was unaware that the building had been sold. For clarification purposes, he was interested in community collaborations with the new owners and wanted to retrieve the Museum's archives and remaining artifacts, 602 In conclusion, Mr. Price encouraged the Council to approve the Historic Neighborhood Overlay District, which would allow the facility to remain in the community; and suggested the appointment of a community representative to oversee the historic preservation of the building and its history. Mayor Bowers thanked Mr. Price for his comments. There being no further speakers or additional comments by the Council Members, Mayor Bowers declared the public hearing closed and Ordinance No. 40543- 062016 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers -6. NAYS: None -0. (Council Member Price abstained from voting.) TAXES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, June 20, 2016 at 2:00 p.m., or as soon thereafter as the matter may be heard, to approve the request of Total Action Against Poverty in Roanoke Valley, trading as Total Action for Progress, for exemption from taxation of real properties located at 1633 Salem Avenue, S. W., Official Tax Map No. 1210711; and 702 and 624 Shenandoah Avenue, N. W., Official Tax Map Nos. 2113105 and 2113201, respectively, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, June 10, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization for TAP's exemption from real property taxation, effective July 1, 2016. (For full text, see report on file in the City Clerk's Office.) 603 Council Member Rosen offered the following ordinance: ( #40544 - 062016) AN ORDINANCE exempting from real estate property taxation certain property located at 1633 Salem Avenue, S. W., 702 Shenandoah Avenue, N. W., and 624 Shenandoah Avenue, N. W., Roanoke, Virginia, and identified respectively as Official Tax Map Nos. 1210711, 2113105, and 2113201 owned by Total Action Against Poverty in Roanoke, Valley, trading as Total Action for Progress (hereinafter "the Applicant "), an organization devoted exclusively to charitable or benevolent purposes on a non - profit basis providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 310.) Council Member Rosen moved the adoption of Ordinance No. 40544 - 062016. The motion was seconded by Vice -Mayor Trinkle. Wallace Clark, Director of Management of Property, Total Action for Progress, appeared in support of the exemption. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Ordinance No. 40544 - 062016 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. RESOURCE AUTHORITY: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, June 20, 2016 at 2:00 p.m., or as soon thereafter as the matter may be heard, to receive public comment on the joiner of the City of Salem, Virginia, to the Roanoke Valley Resource Authority; and on approval and execution of an Amended and Restated Articles of Incorporation of the Roanoke Valley Resources Authority for accomplishing such joinder of City of Salem, Virginia, together with any related matters, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Wednesday, May 18, 2016. (See publisher's affidavit on file in the City Clerk's Office.) AM The City Manager submitted a written report recommending approval of the anizat reorg ion and expansion of the Roanoke Valley Resource Authority by providing that the City of Salem, Virginia, join the authority; approval authorization to execute (1) an Amended and Restated Articles of Incorporation of the Roanoke Valley Resource Authority and the appointments of Michael Shockley and Robert "Bobby" Edwards as the appointees of the City of Roanoke to serve on the Roanoke Valley Resource Authority; and (2) an Amended and Restated Roanoke Valley Resource Authority Members and Facilities Use Agreement to accomplish such joinder, subject to approval as to form by the City Attorney; and provide, for an extension of time for the Roanoke Valley Resource Authority to continue its existence as a corporation to Januaryl, 2066. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: ( #40545- 062016) A RESOLUTION approving the reorganization and expansion of the Roanoke Valley Resource Authority ( "Authority') by providing that the City of Salem, Virginia, join the Authority, approving and authorizing the execution of Amended and Restated Articles of Incorporation of the Roanoke Valley Resource Authority to accomplish such joinder; and authorizing the appropriate public officials to take any actions and execute any documents necessary to accomplish such matters, all in accordance with the provisions of the Code of Virginia (1950), as amended. (For full text of resolution, see Resolution Book No. 78, page 312.) Council Member Ferris moved the adoption of Resolution No. 40545- 062016. The motion was seconded by Council Member Lea. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and /or comments by the Council Members, Resolution No. 40545- 062016 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. 605 Council Member Ferris offered the following resolution: ( #40546 - 062016) A RESOLUTION authorizing the adoption of an Amended and Restated Roanoke Valley Resource Authority Members and Facilities Use Agreement, upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 78, page 320.) Council Member Ferris moved the adoption of Resolution No. 40546- 062016. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. Council Member Ferris offered the following resolution: ( #40547- 062016) A RESOLUTION authorizing and providing for an additional period of time for the Roanoke Valley Resource Authority to exist as a corporation, upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 78, page 322.) Council Member Ferris moved the adoption of Resolution No. 40547 - 062016. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. BONDS: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, June 20, 2016 at 2:00 p.m., or as soon thereafter as the matter may be heard, to receive citizen comments to authorize the City to contract a debt and issue general obligation public improvement bonds of the City (and in anticipation of the issuance of any such bonds to issue general obligation public improvement bond anticipation notes of the City), in the principal amount of not to exceed $28,000,000, for the purpose of providing net proceeds of sale (after taking into account costs of issuance, underwriting compensation and original issue discount) to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement, equipping, rehabilitation and repair of various public improvement projects of and for the City (including related design and architectural and engineering services) for the purposes and in the approximate amounts, the matter was before the body. Me Legal advertisement of the public hearing was published in The Roanoke Times on Monday, June 6, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending authorization to issue bonds up to $28 million for the projects as previously referenced in report, with the City's intent to reimburse itself from the proceeds of these bonds. (For full text, see report on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40548- 062016) A RESOLUTION authorizing the issuance of not to exceed twenty -eight million dollars ($28,000,000.00) aggregate principal amount of General Obligations of the City of Roanoke, Virginia, in the form of General Obligation Public Improvement Bonds of the City, for the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for the city (including related design and architectural and engineering services); fixing the form, denomination and certain other details of such Bonds; providing for the sale of such Bonds, together with other General Obligation Public Improvement Bonds of the City; authorizing the preparation of a preliminary official statement and an official statement relating to such Bonds and the distribution thereof and the execution of a certificate relating to such official statement; authorizing the execution and delivery of a continuing disclosure certificate relating to such bonds; authorizing and providing for the issuance and sale of a like principal amount of General Obligation Public Improvement Bond anticipation notes in anticipation of the issuance and sale of such bonds; delegating to the City Manager and the Director of Finance certain powers with respect to the sale and determination of the details of such bonds and notes; and otherwise providing with respect to the issuance, sale and delivery of such bonds and notes. (For full text of resolution, see Resolution Book No. 78, page 323.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40548- 062016. The motion was seconded by Council Member Rosen. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. 607 There being no questions and /or comments by the Council Members, Resolution No. 40548- 062016 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. Vice -Mayor Trinkle offered the following budget ordinance: ( #40549- 062016) AN ORDINANCE to appropriate funding to be provided by the issuance of General Obligation Bonds to the Stormwater Improvements, City -wide Curb /Gutter /Sidewalk, Streetscapes, Street Improvements FY17, Bridge Renovations, Melrose Library Renovations, Countryside Library Renovations, Parks & Rec Master Plan - Phase II, E -911 Facility, Round Hill Expansion — Phase III, Crystal Spring HVAC Replacement, and various school maintenance upgrade projects, amending and reordaining certain sections of the 2016 - 2017 Stormwater Utility, Capital Projects, and School Capital Projects Funds, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 338.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40549- 062016. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. PETITIONS AND COMMUNICATIONS: NONE. BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET - SOCIAL SERVICES: The City Manager submitted a written communication recommending acceptance and appropriation of funds from the Virginia Department of Social Services for the Southwest Virginia Regional Employment Coalition to maintain existing services to the Temporary Assistance to Needy Families (TANF) population. (For full text, see communication on file in the City Clerk's Office.) Moo] Council Member Bestpitch offered the following resolution: ( #40550- 062016) A RESOLUTION authorizing the acceptance of an Employment Advancement for Temporary Assistance to Needy Families (TANF) Participants grant from the Virginia Department of Social Services (VDSS); authorizing the City of Roanoke to serve as the primary fiscal agent for the distribution of such funds to the provider agencies for services provided to the local departments of social services (DSS) in Roanoke City, Roanoke County, Franklin County, Botetourt County, and Craig County; and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant. (For full text of resolution, see Resolution Book No. 78, page 340.) Council Member Bestpitch moved the adoption of Resolution No. 40550- 062016. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. Council Member Bestpitch offered the following budget ordinance: ( #40551- 062016) AN ORDINANCE to appropriate funding from the Federal Government through the Commonwealth of Virginia Department of Social Services for the Southwest Virginia Regional Employment Coalition Grant, amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 341.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40551- 062016. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. Me BUDGET - EMERGENCY MEDICAL SERVICES: The City Manager submitted a written communication recommending acceptance and appropriation of additional funds in connection with the Fiscal Year 2016 "Four- For —Life' payment for Emergency Medical Services for training, supplies or other appropriate items. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following resolution: ( #40552- 062016) A RESOLUTION authorizing the acceptance of additional FY2016 "Four for Life' Grant for Emergency Medical Services (EMS) made to the City of Roanoke by the Commonwealth of Virginia, Department of Health, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 341.) Vice -Mayor Trinkle moved the adoption of Resolution No. 40552- 062016. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. Vice -Mayor Trinkle offered the following budget ordinance: ( #40553 - 062016) AN ORDINANCE appropriating funding from the Virginia Department of Health for the purpose of purchasing emergency medical service (EMS) supplies, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 342.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40553- 062016. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. 610 BUDGET - SOCIAL SEVICES: The City Manager submitted a written communication recommending acceptance and appropriation of funds for the Fostering Futures Program and Family Partnership meetings from the Virginia Department of Social Services to help youth exiting from foster care to be self- sufficient. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: ( #40554- 062016) A RESOLUTION authorizing acceptance of the funding for the Fostering Futures Program and Family Partnership Meetings made to the City of Roanoke ( "City ") by the Virginia Department of Social Services ( "VDSS "); establishing a new Senior Family Services Specialist position; and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 343.) Council Member Bestpitch moved the adoption of Resolution No. 40554- 062016. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. Council Member Bestpitch offered the following budget ordinance: ( #40555- 062016) AN ORDINANCE to appropriate funding from Commonwealth of Virginia for the Department of Social Services and Children's Services Act (CSA), for the Foster Futures Program and the Family Partnership Meetings Program, amending and reordaining certain sections of the 2016 - 2017 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 344.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40555- 062016. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. 611 BUDGET - GRANTS - SOCIAL SERIVCES: The City Manager submitted a written communication recommending acceptance of a Child Abuse and Neglect Prevention Program Grant from the Virginia Department of Social Services to provide parenting classes with an in -home component to parents of children 0 -5 years of age identified by the Department of Social Services as at risk of abusing and neglecting their children. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: ( #40556- 062016) A RESOLUTION authorizing the acceptance of the Child Abuse and Neglect Prevention Program Grant ( "Grant ") from the Virginia Department of Social Services ( "VDSS ") in the amount of $50,000.00; authorizing the City of Roanoke to serve as the primary fiscal agent for the distribution of such grant funds to the provider agencies for the services provided under the Grant, and authorizing the City Manager to execute any documentation required to accept the Grant on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 345.) Council Member Price moved the adoption of Resolution No. 40556 - 062016. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. Council Member Price offered the following budget ordinance: ( #40557- 062016) AN ORDINANCE to appropriate funding from the Virginia Department of Social Services for the Child Abuse and Neglect Prevention Program Grant, amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 346.) 612 Council Member Price moved the adoption of Budget Ordinance No. 40557- 062016. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. BUDGET- GRANTS -LAW ENFORCEMENT: The City Manager submitted a written communication recommending appropriation of funds in the connection with the Federal Asset Forfeiture Sharing Program and the Department of Treasury Federal Asset Sharing Program to allow for police officer training in a variety of important specialties. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following budget ordinance: ( #40558- 062016) AN ORDINANCE to appropriate funding from the Department of Justice Federal Asset Sharing Program and the Department of Treasury Federal Asset Sharing Program for enhancing law enforcement operations, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 347.) Vie -Mayor Trinkle moved the adoption of Budget Ordinance No. 40558- 062016. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. BUDGET - POLICE- EQUIPMENT: The City Manager submitted a written communication recommending appropriation of funds in connection with the State Asset Forfeiture Sharing Program in order to acquire new and replacement equipment for police officers. (For full text, see communication on file in the City Clerk's Office.) 613 Vice -Mayor Trinkle offered the following budget ordinance: ( #40559- 062016) AN ORDINANCE to appropriate funding from the State Asset Sharing Program for enhancing law enforcement operations, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 348.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40559- 062016. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. BUDGET - POLICE- COURTS: The City Manager submitted a written communication recommending appropriation of funds for the implementation of an electronic summons system in the Police Department. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: ( #40560- 062016) AN ORDINANCE to appropriate funding from the Electronic Summons System Court Fees revenues as enacted by the General Assembly in section 17.1 -279.1 of the Code of Virginia (1950), amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 349.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40560- 062016. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. 614 BUDGET- SCHOOLS - TAXES -LAW ENFORCEMENT: The City Manager submitted a written communication recommending appropriation of funds in connection with Fiscal Year 2016 revenue and expenditure adjustments. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following budget ordinance: (#40561- 062016) AN ORDINANCE to increase the Roanoke City Public Schools transfer, Visit Virginia's Blue Ridge allocation, Health Maintenance Contract, Public Safety Off -Duty Earnings (Police and Sheriff) and Budget Contingency expenditures and to increase revenue budget estimates for Personal Property (Current and Delinquent) Taxes ,Public Service Corp — Real Estate, Sales Tax, Transient Occupancy Tax, Occupational Health Services, and Off -Duty Billings (Police and Sheriff) revenue, amending and reordaining certain sections of the 2015 - 2016 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 350.) Council Member Ferris moved the adoption of Budget Ordinance No. 40561- 062016. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. STORMWATER IMPROVEMENTS: The City Manager submitted a written communication recommending acquisition of real property rights in connection with the Graybill Road, Stormwater Drainage Improvements Project. (For full text, see communication on file in the City Clerk's Office.) Vice -Mayor Trinkle offered the following ordinance: ( #40562- 062016) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Graybill Road Stormwater Drainage Improvements Project ( "Project "),, authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 351.) 615 Vice -Mayor Trinkle moved the adoption of Ordinance No. 40562- 062016. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. CARILION- RECREATION: The City Manager submitted a written communication recommending execution of an agreement between the City of Roanoke and Carilion Property Management, Inc., to allow use of parking spaces along the fence on Evans Mill Road, S. W., behind 213 McClanahan Street, S. W., as a shuttle drop -off point; and for the City to indemnify and hold Carilion harmless from any and all liabilities arising out of the use of its facilities in connection with the annual fireworks show at Rivers Edge Sports Complex on July 4, 2016. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: ( #40563- 062016) A RESOLUTION authorizing execution of an Agreement with Carilion Property Management in connection with the use of the Crystal Spring Garage, the Riverwalk Garage and parking spaces on Evans Mill Road during the 2016 annual fireworks show. (For full text of resolution, see Resolution Book No. 78, page 352.) Council Member Lea moved the adoption of Resolution No. 40563- 062016. The motion was seconded by Council Member Rosen. Council Member Trinkle advised of a personal conflict of interest, due to his employer, Carilion Health Services, is affiliated with Carilion Property Management Services, Inc. and read the following statement into record: • T "STATEMENT OF CONFLICT OF INTEREST I, David B. Trinkle, state that I have a personal interest in agenda item 7 a. 10. regarding the request to execute an agreement with Carillon Property Management, Inc. to allow the City to use parking spaces owned by Carillon Property Management, Inc. and to indemnify and hold Carillon Property Management, Inc. harmless in connection with the annual July 4, 2016 fireworks show because my employer, Carillon Health Services is affiliated with Carillon Property Management Services, Inc. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 201h day of January 2016. S /David B. Trinkle David B. Trinkle, Vice -Mayor and Member of Council" (See Statement of Conflict of Interest on file in the City Clerk's Office.) There being no further comments by the Council Members, Resolution No. 40563 - 062016 and adopted by the following vote: AYES: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Mayor Bowers -6. NAYS: None -0. (Vice -Mayor Trinkle abstained from voting.) MARKET GARAGE: The City Manager submitted a written communication recommending execution of a Deferral Agreement between the City of Roanoke and South Commonwealth Partners, LLC, for deferral of certain performance obligations pertaining to development, construction, operation and maintenance in connection with the hotel atop the Market Garage. (For full text, see communication on file in the City Clerk's Office.) 617 Vice -Mayor Trinkle offered the following ordinance: ( 440564- 062016) AN ORDINANCE authorizing the proper City officials to execute an Agreement for Deferral of Certain Performance Obligations (Deferral Agreement) with South Commonwealth Partners, LLC, in regards to the Performance Agreement for Hotel Development, Construction, Operation, and Maintenance (Performance Agreement) between the City of Roanoke (City) and South Commonwealth Partners, LLC, in connection with the development of certain portions of property located at 25 Church Avenue, S. E., Roanoke, Virginia 24011 for the construction and operation of a hotel (Hotel) upon certain conditions; authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Deferral Agreement; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 353.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40564- 062016. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending execution of Amendment No. 1 to the Performance Agreement regarding the Operation Period Economic Development Grant among the City of Roanoke, Economic Development Authority of the City of Roanoke and South Commonwealth Partners, LLC, for operations related activities associated with development at 25 Church Avenue, S. W. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: ( #40565- 062016) AN ORDINANCE authorizing the proper City officials to issue and execute an Amendment No. 1 to the Performance Agreement Regarding Operation Period Economic Development Grant (Original EDA Operation Grant Agreement) among the City of Roanoke (City), the Economic Development Authority of the City of Roanoke, Virginia, (EDA), and South Commonwealth Partners, LLC, (Amendment No. 1), that provides for grants not to exceed a total of $1,500,000.00 subject to certain undertakings and obligations by the parties in connection with the development of certain portions of property located at 25 Church Avenue, S. E., Roanoke, Virginia 24011 for the construction and operation of a hotel (Project); authorizing the City Me i Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendment No. 1; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 355.) Council Member Rosen moved the adoption of Ordinance No. 40565 - 062016. The motion was seconded by Council Member Price. Following remarks by Council Member Rosen, noting this type of investment in downtown Roanoke being prosperous for the City, along with changing the skyline in downtown, Ordinance No. 40565- 062016 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. CITY CODE - DIRECTOR OF FINANCE: The City Manager submitted a written communication recommending amendment of the City Code to allow the transfer of funds by the City Manager in any amount within and between funds, with the Director of Finance to report, on a quarterly basis, all transfers in excess of $100,000.00 between funds within the Capital Project and Grant Funds, respectively. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: ( #40566- 062016) AN ORDINANCE amending and reordaining Section 2 -121, Authority to transfer funds, of Article V, City Manager, of Chapter 2, Administration, of the Code of the City of Roanoke (1979), as amended, to provide for the authorization of the City Manager to transfer funds; providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 357.) Council Member Ferris moved the adoption of Ordinance No. 40566- 062016. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Vice -Mayor Trinkle -6. NAYS: Mayor Bowers -1 619 HOUSING: The City Manager submitted a written communication recommending authorization to submit an application to the Department of Housing and Urban Development, in conjunction with the Roanoke Redevelopment and Housing Authority and Council of Community Services with regard to the Choice Neighborhoods Implementation Grant Program for the Loudon - Melrose /Shenandoah West neighborhoods in the City. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: ( #40567 - 062016) A RESOLUTION authorizing the City Manager to submit an application to the Department of Housing and Urban Development's Choice Neighborhoods Implementation Grant Program for an amount not to exceed $30,000,000.00; and authorizing the City Manager to take additional actions in connection with such application. (For full text of resolution, see Resolution Book No. 78, page 358.) Council Member Price moved the adoption of Resolution No. 40567- 062016. The motion was seconded by Vice -Mayor Trinkle. The City Manager commented on the tremendous opportunity for the Housing Authority in its efforts to transform the neighborhood and commended all involved who worked on the grant application. There being no comments by the Council Members, Ordinance No.40567- 062016 and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending execution of Amendment No. 2 to Ivy View, LLC Performance Agreement. (For full text, see communication on file in the City Clerk's Office.) 620 Council Member Rosen offered the following ordinance: ( #40568 - 062016) AN ORDINANCE authorizing the proper City officials to issue and execute an Amendment No. 2 to the Performance Agreement dated July 1, 2012, as amended (Performance Agreement) among the City of Roanoke (City), the Economic Development Authority of the City of Roanoke, Virginia, (EDA), and Ivy View, LLC (Ivy View), (Amendment No. 2), that provides for (a) the City and EDA to waive certain defaults in the Performance Agreement, (b) Ivy View to apply for a grant for the grant year of July 1, 2015 through June 30, 2016; and (c) the termination of the Performance Agreement under which termination Ivy View will have no further rights thereunder; authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendment No. 2; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 360.) Council Member Rosen moved the adoption of Ordinance No. 40568- 062016. The motion was seconded by Council Member Ferris. Following a brief overview of the Amendment No. 2 from the Assistant City Manager for Community Development, Ordinance No. 40568- 062016 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending approval and execution of a Performance Agreement between the City of Roanoke, City of Roanoke Economic Development Authority, HRP Ivy View, LLC as assignee of Harbour Retail Partners Management, LLC for the continued development of the Ivy Market project. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following ordinance- (#40569-062016) AN ORDINANCE authorizing the proper City officials to execute a Performance Agreement among the City of Roanoke (City), the Economic Development Authority of the City of Roanoke, Virginia, (EDA), and HRP Ivy View, LLC, (HRP Ivy View), a special purpose entity to be formed by Harbour Retail Partners Management, LLC that provides for certain undertakings by the parties in connection 621 with the continued development of certain property located at the northwest corner of Franklin Road and Wonju Street, S. W., in the City of Roanoke (Project); authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Performance Agreement; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 363.) Council Member Lea moved the adoption of Ordinance No. 40569- 062016. The motion was seconded by Vice -Mayor Trinkle. The Assistant City Manager for Community Development announced that acquisition of the property closed on December 30, 2016; the restaurant will open on April 1, 2017; and retail grocery to open to the public in January 2018. There being no comments by the Council Members, Ordinance No. 40569- 062016 and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. COMMENTS OF CITY MANAGER: The City Manager shared the following comments: FY17 Adopted Budget Document Availability of the document to the public: • The Department of Management and Budget will retain a hard copy of the adopted budget document in their office. • A hard copy will be made available for viewing by 5 p.m. this afternoon in: o the City Clerk's Office o the Main Library • Immediately following today's City Council meeting, Management and Budget staff will send an email to Council Members with a link to the document on the city's website. • Following the notification to Council, the Office of Communications will notify the public of the availability of the document on the homepage of the city's website. 622 Summer Reading Program Kicks Off Roanoke Public Libraries has kicked off their annual Summer Reading Program, "On Your Mark, Get set... READ." • A variety of activities will be held at different branch locations: o Magic Theater • Neighborhood Block Parties • Paint Parties • Yoga for Kids o Soccer Exhibition o Family Foot Race • Summer Reading also incorporates the Feed and Read program, in collaboration with the YMCA. • Kids and teens under 18 are invited to participate in this program, which offers free food and books. • Events will be held June 6 through August 12. • More information is available at www.vmcaroanoke om /summerfood Parks and Arts Proaram The first event of the summer will be Saturday, June 25, at Golden Park from noon to 3 p.m. Admission is free. Performing Artists: • The Moyer Brothers • Taubman Museum of Art • Opera Roanoke • Mill Mountain Theatre • SWVA Ballet Visual Artists: • Art is Happening • Hat & Prop Making • Katherine Devine (banners for all ages) City of Roanoke Fireworks • July 4, River's Edge Sports Complex • Patriotic music from Winds of the Blue Ridge starts at 8 p.m. • Fireworks show begins at 9:30 p.m. • This year's fireworks show is presented by the City of Roanoke, The Roanoke Times, WFXR, and Downtown Roanoke, Inc. • More information is available by calling Roanoke Parks and Recreation offices at 853 -2236 or visiting www.roanokeva.gov/fireworks. 623 CITY ATTORNEY: LEGISLATION: The City Attorney submitted a written report recommending designating the Public Information Officer as the Freedom of Information Act Officer for the City of Roanoke. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: ( #40570- 062016) A RESOLUTION pursuant to Chapter 748, Laws of 2016, Acts of Assembly designating Melinda Butler Mayo, Communications and Media Officer as the City of Roanoke's Freedom of Information Act officer; authorizing the City Manager to enter into Memoranda of Understanding with each constitutional officer to allow Ms. Mayo to serve as FOIA officer for such constitutional officers; and providing for an effective date. (For full text of resolution, see Resolution Book No. 78, page 364.) Council Member Rosen moved the adoption of Resolution No. 40570- 062016. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. DIRECTOR OF FINANCE: CITY CODE - PENSION: The Director of Finance and City Manager submitted a joint written report recommending amendment of the City Code to provide for the application of interest in connection with the City of Roanoke Pension Plan Member Contributions and Interest on Member Contribution Accounts at a rate of two percent, annually, effective July 1, 2017. (For full text, see report on file in the City Clerk's Office.) 624 Council Member Rosen offered the following ordinance: ( #40571- 062016) AN ORDINANCE amending and reordaining Section 22.3- 27(j), Contributions and member's contribution account Article IV, Contributions of Chapter 22.3, Pensions and Retirement, Code of the City of Roanoke (1979), as amended; Providing for effective dates; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 365.) Council Member Rosen moved the adoption of Ordinance No. 40571- 062016. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0, CITY CODE - DEFERRED COMPENSATION: The Director of Finance and City Manager submitted a joint written report recommending amendment of the City Code to provide for the City Manager's ex- officio position to be replaced by the Assistant City Manager of Operations, and provide that the Assistant City Manager of Operations designate two members, neither of whom shall be the Director of Finance to serve on the Deferred Compensation Board. (For full text, see report on file in the City Clerk's Office.) Vice- Mayor Trinkle offered the following ordinance: ( #40572- 062016) AN ORDINANCE amending and reordaining, Section 22.3 -78 (b) and (e), Administration and Investment, Article XIV, Defined Contribution Plan, Chapter 22.3 Pensions and Retirement, Code of the City of Roanoke (1979) as amended, providing for an effective date; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 367.) Vice -Mayor Trinkle moved the adoption of Ordinance No. 40572- 062016. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. 625 REPORTS OF COMMITTEES: BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report requested appropriation of funds for various educational grant programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Vice Mayor Trinkle offered the following budget ordinance: ( #40573- 062016) AN ORDINANCE to appropriate funding from the Commonwealth grants for various educational programs, amending and reordaining certain sections of the 2015 - 2016 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 368.) Vice -Mayor Trinkle moved the adoption of Budget Ordinance No. 40573 - 062016. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. BUDGET - SCHOOLS: The Roanoke City School Board submitted a written report requesting an amendment to the 2016 — 2017 Categorical Budget; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: ( #40574- 062016) AN ORDINANCE to adopt an amendment to the 2016 - 2017 School Board Categorical Budget, amending and reordaining certain sections of the School General Fund Appropriation and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 369.) 626 Council Member Rosen moved the adoption of Budget Ordinance No. 40574- 062016. The motion was seconded by Vice -Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and May Bowers -7, NAYS: None -0. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: DISABLED PERSONS - CHARITIES: Vice -Mayor Dave Trinkle announced plans for a 'Dinner in the Dark" benefit for the non - profit organization New Vision, which Provides support to visually impaired persons in the Roanoke region. He is planning the event as a challenge to future vice- mayors, noting that the office of the Vice -Mayor changes every two years, so the dinner is a fun way to celebrate the rotating position. He added it is also a chance to develop a new tradition in Roanoke where the outgoing Vice -Mayor hosts a farewell event to benefit an area charity. Vice - Mayor -elect Price accepted the challenge to carry the torch in 2018. In conclusion Vice -Mayor Trinkle announced that the event will take place on July 21, 2016 at The Hotel Roanoke and Conference Center. CABLE TELEVISION: Council Member Bestpitch expressed concern regarding Cox Cable TV fees. Without objection, the matter was referred to the Administration and the Roanoke Valley Cable Television Committee representative Council Member Price for response back to Council. Mayor Bowers announced that a Farewell Reception for the outgoing Council Member Rosen and himself as Mayor will be held at the Blue 5 Restaurant at 5:00 p.m.; and the Investiture Ceremony for the Newly- elected City Officials will be held on June 27 at 4:00 p.m. at the Berglund Center Performing Arts Theatre. 627 VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: NONE. Inasmuch as there is no other business or public hearings to come before the Council at the 7:00 p.m. Session, Mayor Bowers announced that the Session has been cancelled. (Prior to recessing the meeting, Closed Meeting, Mayor Bowers passed the Official Gavel to Mayor -Elect Sherman P. Lea, Sr. and Council Member Price presented flowers to Clara Lea, his spouse.) At 4:44 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. At 5:24 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding and all Members of the Council in attendance. COUNCIL: With respect to the Closed Meeting just concluded, Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. CITY MANAGER: Council Member Lea offered the following ordinance to amend the salary of the City Manager to $210,886.86, effective July 1, 2016. Council Member Lea offered the following ordinance: ( #40575- 062016) AN ORDINANCE amending and reordaining Ordinance No. 40501 - 050916 to amend the salary of the City Manager, Christopher P. Morrill and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 370.) • i Council Member Lea moved the adoption of Ordinance No. 40575- 062016. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers -7. NAYS: None -0. There being no further business to come before the Council, Mayor Bowers declared the Council meeting adjourned at 5:34 p.m. APPROVED ATTEST: 44 J)-' 'J �Q Stephanie M. Moon Reynolds, PIMC City Clerk David A. Bowers Mayor