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Home My WebLink AboutCouncil Actions 05-02-16ROANOKE CITY COUNCIL ROANOKE CITY SCHOOL BOARD MAY 2, 2016 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA NOTICE: FERRIS 40489 - 050216 UNA ROANOKE CITY PUBLIC SCHOOLS This morning's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, May 5 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, May 7 at 4:00 p.m.; and video streamed by Internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. Call to Order -- Roll Call. • City Council — Council Member Lea arrived late. • School Board — Trustees Annette Lewis and Lori Vaught were absent. 2. Welcome and Opening Remarks. . Mayor David A. Bowers Mayor Bowers expressed appreciation to School Board Chairman Moore for her dedicated service and contribution to the Roanoke City School Board for the past nine years. . Chairman Suzanne P. Moore 3. Presentations: a. Energy Management b. Video Data File Storage, Retention, and Distribution Solution Presentations were received and filed. 4. Discussion /Comments by City Council /School Board Trustees. • Roanoke City Public School's SOL Spring non - writing testing currently underway during the month of May. • Participation during NAVY Week. List of proposed school activities will be sent to the Members of Council. • Student homelessness and the shared efforts of the United Way of the Roanoke Valley. • Roanoke City Public Schools short term and long term budget plans. • Teacher shortage and salary competitiveness. • 21" Century Community Learning Center program. • Third Grade SOL scores • Lack of communication with parents and citizens. • Recognition of Drs. Sharon and Craig Ramey as Chief Science Officers for Human Development for the Citx of Roanoke and Schools will recognize the Ramey's at their May 10t Board meeting. 5. Recessed - 11:21 a.m. At this point, Council Member Lea entered the meeting (11:28 a.m.). AT 11:38 A.M., THE COUNCIL MEETING WAS RECONVENED TO CONSIDER THE FOLLOWING AGENDA ITEMS: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (7-0) A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performances of the Council- Appointed Officers, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. (7-0) A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 2750 Hoover Street, N. W., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (7-0) A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 1015 Jamison Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (7-0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: Erosion and Sediment Control Program Update (rescheduled to an undetermined date). FY17 Budget Hearing Follow -up • Council Member Bestpitch offered a motion to change the $10,000.00 of funding in the budget as it was presented for Roanoke Community Garden Association and provide that funding to Local Environment Agriculture Project, Inc. (LEAP). The motion was seconded by Council Member Ferris and adopted, with Council Member Price and Mayor Bowers voting no. AT 12:08 P.M., THE COUNCIL MEETING STOOD IN RECESS FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING; AND THEREAFTER TO BE RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER. ROANOKE CITY COUNCIL REGULAR SESSION MAY 2, 2016 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. 0811 to Order- -Roll 0811. Council Members Price and Rosen arrived late. Moment of Silence was held in memory of Owen C. Shultz, City resident and longtime member of the Roanoke Public Library Board; and Wes Hillman, a Roanoke native and a Roanoke aviation pioneer, who both passed away on Friday, April 22, 2016. The Invocation was delivered by The Reverend Joanna M. Paysour, Associate Pastor, Cave Spring United Methodist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome -- Mayor Bowers. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, May 5 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, May 7 at 4:00 p.m.; and video streamed by Internet through CivicPlus, at roanokeva.gov /council meetings. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL - APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S HOMEPAGE TO COMPLETE AN ONLINE APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT VACANCIES AND /OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: BUILDING AND FIRE CODE OF APPEALS /AT -LARGE -TWO VACANCIES UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2017 TERM OF OFFICE ENDING JUNE 30, 2018 ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION - ONE VACANCY UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2018 HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION - ONE VACANCY FOUR -YEAR TERM OF OFFICE ENDING APRIL 12, 2020 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring the week of May 1 — 7, 2016 as National Correctional Officers Week. Mayor Bowers presented a ceremonial copy of a proclamation to Sheriff Tim Allen in recognition of National Correctional Officers Week. A resolution recognizing Drs. Sharon and Craig Ramey as Chief Science Officers for Human Development for the City of Roanoke. Adopted Resolution No. 40489 - 050216 (7 -0) 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Barbara N. Duerk, 2607 Rosalind Avenue, S. W., appeared before Council to discuss Destination Roanoke and to recommend Roll On /Roll Off on bike service on passenger rail service to Roanoke in 2017. Robert Gravely, 3360 Hershberger Road, N. W., appeared before Council and recited biblical scriptures in connection with his termination of employment with the City and the City's economy. Tim Dayton, 610 Mountain Avenue, S. W., appeared before Council to solicit support for Roanoke Community Garden Association and R.E.A.C.H. for their efforts to teach children about plants and gardening. 4. CONSENT AGENDA: (APPROVED 7.0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. Mayor Bowers called attention to three requests for public hearings by the City Manager. C -1 Minutes of the regular meeting of City Council held on Monday, March 7, 2016. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the City Manager requesting that Council schedule a public hearing for Monday, May 16, 2016, at 7:00 p.m., or at such time thereafter as the matter may be reached, or at such later date and time as the City Manager may determine to consider a request of Blue Ridge Land Conservancy for tax exemption of personal property located at 722 First Street, S. W., Suite L. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from the City Manager requesting that Council schedule a public hearing for Monday, May 16, 2016, at 7:00 p.m., or at such time thereafter as the matter may be reached, or at such later date and time as the City Manager may determine to consider a request of Local Environmental Agriculture Project, Inc., (LEAP) for tax exemption of personal property located at 1327 Grandin Road, S. W. RECOMMENDED ACTION: Concurred in the request. C -4 A communication from the City Manager requesting that Council schedule a public hearing for Monday, May 16, 2016, at 7:00 p.m., or at such time thereafter as the matter may be reached, or at such later date and time as the City Manager may determine to renew a lease for approximately 3.6 -acres of land adjacent to Barns Avenue, N. W., to Jared and Donna Green for agricultural purposes. RECOMMENDED ACTION: Concurred in the request. C -5 A communication from the City Clerk advising of a vacancy created by the unexcused absences of Alesha Allen on the Fair Housing Board for a term of office ending March 31, 2019. RECOMMENDED ACTION: Received and filed. C -6 Reports of qualification of Kenneth S. Cronin as a Citizen -at -Large member of the City of Roanoke Finance Board to fill the unexpired term of office of Brian K. Redd ending June 30, 2016; and thereafter an appointment for an additional two -year term of office ending June 30, 2018; and Byron Lee Hamlar as a member of the Fair Housing Board to replace Lawrence K. Dowler for a three -year term of office ending March 31, 2019. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Transmittal of the Roanoke Valley Regional Cable Television Fiscal Year 2016 -2017 Budget. Elaine Bays- Murphy, Cable Access Director. (Sponsored by the City Manager) Adopted Resolution No. 40490- 050216.(7 -0) REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: Acceptance of the Fiscal Year 2016 "Four- For -Life' payment for Emergency Medical Services for training, supplies or other appropriate items. Adopted Resolution No. 40491 - 050216 and Budget Ordinance No. 40492-050216. (7-0) 2. Execution of the Virginia Department of Transportation's Programmatic Project Administration Agreement Extension Addendum to permit continuance of currently funded Revenue Sharing Projects; verification of project funding and designation of the City Manager to execute all agreements. Adopted Resolution No. 40493-050216. (7-0) COMMENTS OF CITY MANAGER. The City Manager offered the following comments: Art By Bus program is featured in the April 2016 VML Town & City magazine • The article includes three photos of buses displaying works of art from the city's public art collection. • This project is a component of the city's Public Art Program. May is Neighborhood Month • Neighborhood Month kicked off with the "2016 Neighborhood Month Conference for Roanoke Neighborhoods" on Saturday, April 30, at the Mountain View Community Center. • At one time, the city used to celebrate Neighborhood Day on one day of the month. But with so many neighborhood events, over the years it has expanded to a month -long celebration. • Six neighborhood organizations and watch groups, and three community -based organizations currently participate to host Neighborhood Month events. • Events taking place will be updated on the Neighborhood Month website, www.roanokeva.gov /neighborhoodmonth An Evening With George Takei • The city looks forward to welcoming George Takei to Roanoke on May 4. • Mr. Takei will give his remarks at a special event on Wednesday evening hosted by Local Colors at Jefferson Center. • This will be a great opportunity to raise awareness about the value of diversity and the importance of welcoming immigrants into our community. Strawberry Festival will kick off Festival Season in Elmwood Park • The festival is run entirely by Community School parent, alumni, and school staff. • All proceeds benefit Community School. • Friday, May 6, 10:00 a.m. - 5:30 p.m. /Saturday, May 7, 10:00 a.m. - 4:00 p.m. • Admission is free • Everyone is invited to attend and enjoy homemade strawberry shortcakes, strawberry sundaes, chocolate dipped strawberries, strawberry smoothies and more. Upcoming Fesitvals in Elmwood Park during May include: • Local Colors, May 21 • Festival in the Park, May 27 -29 b. DIRECTOR OF FINANCE: Financial report for the nine months ended March 31, 2016. Presentation received and filed. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. • In recognition of May as Mental Health Month, Vice -Mayor Trinkle announced that the Virginia Tech Carillon School of Medicine is offering a three -part series debunking myths surrounding mental health issues: • May 12 -Quest for a Cure: A History of Mental Health Care • May 19 - The Current and Future Science of Mental Health Care • May 26 - Moving Forward: A Community Response The cost is $20 for all three nights. A portion of the proceeds will go to Mental Health America of Roanoke Valley. 10 • Council Member Lea encouraged participation in a Community Stakeholders Meeting. He, along with Secretary of the Commonwealth, Kelly Thomasson, Senator John Edwards and Delegate Sam Rasoul will meet on Friday, May 6 at 2:00 p.m., in Roanoke City Council Chamber, to discuss the Governor's Executive Order to restore voting rights to felons. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 12. RECESSED -- 3:09 P.M. Continuation of Closed meeting in Council's Conference Room. 13. RECONVENED -- 3:54 P.M. CERTIFICATION OF CLOSED MEETING. (6 -0. Vice -Mayor Trinkle left during the Closed Meeting. REAPPOINTMENT /APPOINTMENTS: Reappointed Claude "Sport" Page, III, as member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31. 2019. Appointed Laura Eichenlaub to fill the unexpired term of Gail Burruss as the Blue Ridge Behavioral Healthcare Representative ending June 30, 2018; and reappointed Roanoke City Police Captain Samuel Roman as the Police Chief Designee and The Honorable Tim Allen, City Sheriff, as City representatives for three -year terms of office, each, ending June 30, 2019, of the Court Community Corrections Program, Regional Community Criminal Justice Board. Appointed Terry King (Fire /EMS) to replace Lieutenant Stephen Keatts (Police Department) for a two -year term of office as the Public Safety representative ending June 30, 2018; and reappointed Michael Shockley as the City Employee representative for a four -year term of office ending June 30, 2020, City of Roanoke Pension Plan, Board of Trustees, 11 Appointed Mary Kegley to replace Louise Kegley (Fishburn representative); and Whitney Feldmann to replace Kae N. Bolling (Mill Mountain Garden Club Representative) as members of the Mill Mountain Advisory Board for three -year terms of office, each, ending June 30, 2019. Reappointed Donald Dillard and Police Captain Richard Morrison as City Employee representatives of the Personnel and Employment Practices Commission for three -year terms of office, each, ending June 30, 2019. Reappointed Patice L. Holland, Jeremy W. Butterfield, Thomas L. McKeon, and Carl C. Gates as members of the Roanoke Arts Commission for three -year terms of office, each, ending June 30, 2019. Reappointed D. Jeffrey Parkhill (Architect) and Glen Wayne Hall (Citizen At- Large) as members of the Building and Fire Code Board of Appeals for three -year terms of office, each, ending June 30, 2019. Reappointed Scott Horchler and appointed Cindy Pasternak to replace Kenya Huffman as members of the Roanoke Neighborhood Advocates for three -year terms of office, each, ending June 30, 2019. Reappointed Benjamin Bazak and Marianne Gandee as members of the Roanoke Public Library Board for three -year terms of office, each, ending June 30, 2019. Reappointed James D. Ritchie as a City representative of the Roanoke Valley Greenway Commission, for a three -year term of office ending June 30, 2019. Reappointed Barbara A. Dameron (Director of Finance) and Sherman M. Stovall (Assistant City Manager of Operations /Alternate) as members of the Roanoke Valley Juvenile Detention Center Commission for four -year terms of office, each, ending June 30, 2020. 14. RECESSED -- 3:58 P.M. THE COUNCIL MEETING WAS RECESSED UNTIL MONDAY, MAY 9 AT 2:00 P.M., IN THE COUNCIL CHAMBER, FOR THE ADOPTION OF THE CITY OF ROANOKE RECOMMENDED FISCAL YEAR 2016 - 2017 BUDGET AND ANY OTHER MEASURES DEEMED APPROPRIATE. 12 Meg Carper Melissa Masters Tori White Judith (Mandy) Zeto Roanoke City Public Schools: Energy Management (SD15_032) Faculty Advisor: Dr. Koelling Main RCPS Contact: Jeff Shawver ROANOKE CITY 0 PUBLIC SCHOOLS UV About Roanoke City Public Schools PARoanoke, VA has a population of 98,465 people. RCPS has 13,534 students MIM enrolled and 928 teachers hired among 27 schools. The total budget for the school district is $169,828,039 with $4,275,000 allotted for utilities including, but not limited to, electricity and water. *Mot Graduate students prepared for life in a rapidly changing world. ROANOKE CITY ,' PUBLIC SCHOOLS Problem Statement Roanoke City Public Schools is seeking to establish energy and water conservation procedures to be used in all schools across the district. Tighter Budgets and Increasing Energy Costs Desire to be more energy efficient There is a growing necessity for an energy management system to monitor usage and implement standards due to the increasing cost of energy. ROANOKE CITY MA PUBLIC SCHOOLS Project Objectives The overall objective is to reduce the monetary and environmental costs of increasing electrical and water bills by $100,000 with the following goals: X D 0 Create Behavioral Expectations Identify the best energy and water practices across the state and country to develop a set of standards to implement across RCPS. �' • 1111- $ Upgrades Isolate opportunities for improvement in the mechanical fixtures around the district to upgrade with Management minimal costs and high impact. or billing system before they make a significant monetary impact. ROANOKE CITY PUBLIC SCHOOLS Behavior: Analysis Three research methods lead to the creation of two aspects of behavioral changes to be implemented in aide of reducing energy costs. • Collected specific electricity and water conservation methods • Determined successful incentive plans • Proved that student involvement is essential to successful energy reduction initiatives • Identified need to put computers into energy saving mode • Advised to have consistent measures across district Develop learning points for students and provide implementation guide containing activities for students. ROANOKE CITY PUBLIC SCHOOLS to Create specific instrument to help manage utility charges and provide standard operations procedures. ACV .... Electrical Upgrades: Analysis Through RCPS'green initiative, they have already begun upgrading a variety of equipment, including HVAC units, in the schools. Upgrading current T8 fluorescent lights to LEDs were then analyzed due to interest in enhancing the learning environment. LED Fluorescent Tube Retrofit $eW00e a$600,000 $ $400600 $200.000 E- • Electricity Savings: $82,980 $(200,000) • HVAC Savings: $14,522 • Maintenance Savings: $10 118 $(600,000) O$(soo.000) ROANOKE CITY am PUBLIC SCHOOLS $(1,000,000) Cash Flow Analysis for LED Retrofits Year i Initial Cost —Cash Flow `estimated for only the classrooms in the schools throughout the district Behavioral & Electrical Upgrades: Results After applying what the team learned from the analysis, several deliverables were completed and provided to RCPS each with a variety of benefits ❑ School Implementation Guide for student education ➢ Increase student and faculty interest in reducing carbon footprint ➢ Focus on energy conscious learning ROANOKE CITY PUBLIC SCHOOLS ❑ Standard Operating Procedures for facilities staff ➢ Consistent standards across the district ➢ Specific set points for HVAC units ➢ Decrease in confusion regarding expectations ❑ Finalized utility replacement recommendations to retrofit T8 with LED lights ➢ Reduces carbon footprint by replacing outdated fixtures ➢ LED lights enhance students learning environment Student and Facilities Staff Lighting [Ipgrades j I 11111W ❑ School Implementation Guide for student education ➢ Increase student and faculty interest in reducing carbon footprint ➢ Focus on energy conscious learning ROANOKE CITY PUBLIC SCHOOLS ❑ Standard Operating Procedures for facilities staff ➢ Consistent standards across the district ➢ Specific set points for HVAC units ➢ Decrease in confusion regarding expectations ❑ Finalized utility replacement recommendations to retrofit T8 with LED lights ➢ Reduces carbon footprint by replacing outdated fixtures ➢ LED lights enhance students learning environment Management Tool: Analysis i'i l r fit r g € istric't W Ioe / �eli $2.9 Million ® $230,000 annually for electricity, and annually for water. In addition to the annual baseline, a baseline was determined per square foot and per student for each school. wi�p 2: Detecting Outliers 99 Using a 95% confidence interval on the KWH used, the team 95 determined outliers and removed them from the baseline data 0 ensuring a solid foundation for the W management tool. a 50 30 The Probability Plot (pictured right) 9D displays an example of two outliers w that were removed from the 36 5 month usage data. 1 600M Probability Plot of wattage /month Normal - 95% CI Mean 109985 O 51Dae 13593 N 36 AD 0918 P Value 0.031 e0000 100000 120D00 140000 160000 wattage /month ROANOKE CITY Plot of Example School PUBLIC SCHOOLS (9 Management Tool: Results Billing Auditing Tool General oformabon: Selcl SClrod: G ..n C..o Elemend ScSwl kcw l NUMM I 035-2553350 -7 ROANOKE CITY PUBLIC SCHOOLS Bill lnfonnalion. ea0wln�p ONa: EM ONe: Mry 3500 3018 Jui 350p 3018 Cam pal Kikwell 1pv fcenbp. i1.3 1111 Um: s a200.o0 Administration will enter the appropriate account number, billing period, amount, and kilowatt billing rate Input Complete , Management Tool: Results Ac[ual cost of bif $ a,zoo.00 rEgR ovERwew bll: Expected cost oill: Per[ tChange: 1E 085% I PBys M. lnt bill: Status of Blll: Goad The tool will take historical data into account, such as past temperature and billing rates. It will also consider that wattage requirements of the schools YEAR OVERVIEW �YTD +—upper umR Lo.,,er uma 51.000.00 SG.000.00 "om 5a'W ,roo.ao S3.o00m S2,c00m C1 51.000.00 5a.m JAN FEB MAR APR MqY 1VN 1VL AVG SEV OCT NOV ROANOKE CITY a PUBLIC SCHOOLS Summary of Expected Impact 0 Behavioral Students and faculty become more aware of their power usage. Minimized power consumption in computer labs equate continuous savings for RCPS. $12,182 Electrical r1\1 Collaboration with Faculty and Administration clarified the need for power efficiency and a willingness to update current hardware. New light fixtures result in long term savings. $107,620 Management Tool 0This tool will allow administration to have better visibility of their utility bills. The verification performed in this application will catch unusual or redundant charges. ROANOKE CITY PUBLIC SCHOOLS Overall Project Impact fkmmm� $147,970 1 Curriculum Learning Green Integration Environment Impact Incorporating the district's green initiative into the curriculum by utilizing Virginia SOL objectives ROANOKE CITY PUBLIC SCHOOLS Optimized classroom lighting has been shown to stabilize the circadian rhythm, improving alertness and concentration Encourages students to maintain a green mindset both at school and at home Appendix r7ROANOKE CITY j PUBLIC SCHOOLS Appendix Shortcuts Define Original Problem Statement Original Project Objectives Task Breakdown Measure Key Performance Measures Gaining Insight on Opportunities for Improvement Financial Options — National Research State -Wide Research Survev Initial Baseline Procedure RCPS Walkthrough Timeline MIN ROANOKE CITY PUBLIC SCHOOLS SVmg SWMn15.5lrq�g YWy551 /mg<i'.. Appendix Shortcuts Analyze Computer Lab Energy Consumption Analysis Survey Results — Successful Initiatives Electrical Energy Baseline Data Gathering Average Annual Electric Bill Cost Detailed Solution Development —Temperature Implement Proposed Solution and Implementation Implementation Plans Tailored to Schools Control Utility Management Tool Informational Pamphlet for Principals NA ROANOKE CITY PUBLIC SCHOOLS Define ROANOKE CITY PUBLIC SCHOOLS SumB SWEm1i 5Vmg YMU'.a Original Problem Statement Roanoke City Public Schools is seeking to establish energy and water conservation procedures to be used in all schools across the district. Tighter Budgets and Increasing Energy Costs Desire to be more energy efficient There is a growing necessity for an energy management system to monitor usage and implement standards due to the increasing cost of energy. ROANOKE CITY PUBLIC SCHOOLS Original Project Objectives 0 'I Reduce Costs Reduce monetary costs of electrical and water bills while creating a way to log progress as the months after the project progress by the end of March 2016. 0 2 Determine a Baseline and Compare Usage Data Determine the current energy and water usages of the 20142015 fiscal year to establish current wattage and gallon baselines. Also, determine RCPS's energytwater usage with respect to comparable schools within the first two months of the project. Identify Best Practices 3 Analyze the usage data gathered from RCPS and other schools to determine the best industry standards to be implemented. This will be determined by the middle of December. C0 Creating an Implementation Guide reate implementation guide to be used across the entire RCPS district as well as individual implementation plans for schools 4 identified as high energy users by mid - February. s ROANOKE CITY •„J PUBLIC SCHOOLS Task Breakdown Create Energy Provide Develop program Research similar Baseline — in form of p p gam for schools energy costs /ft� and recommendation measurement of costs /student and solution Henergy consumption Research best Develop g Reach out to similar p pro ress schools with a practices against Develop tool to keep track of questionnaire national standards implementation plan cost savings /energy and school systems consumption Gather and organize Identify deficiencies Provide expected electrical and water or spikes returns data ROANOKE CITY PUBLIC SCHOOLS Sh—n 5wdm11.$11.8N ,51 —,City Measure ROANOKE CITY PUBLIC SCHOOLS Key Performance Measures 0 0 0 a Decrease in dollars spent on electric and water usage per student. Offer monetary incentives to schools that reduce the most energy and water consumption ROANOKE CITY PUBLIC SCHOOLS 1l- ,5W4,,1,I: ,S:M: Percent reduction in water consumption across Roanoke City Public Schools. • Establish baseline • Leverage implementation guide to ensure school involvement in energy initiatives Percent reduction in electric consumption within Roanoke City Public Schools. • Establish baseline • Leverage implementation guide to ensure school involvement in energy initiatives Increase in awareness and promotion of energy and water reduction. • Create visual tools referring to energy reduction guidelines • Offer incentives if implementation guide is followed correctly Gaining Insight on Opportunities for Improvement SROANOKE CITY PUBLIC SCHOOLS SYm6SWaenb. S'. ": The first step involved research ©including identifying industry leaders and reaching out to schools to learn more about best practices. ©The initial baseline procedure discovered past discrepancies and identified methods for future predictions. ©Step three of the approach was a walkthrough of target schools to identifies areas of inefficiency. Financial Options - National Research £SPCs are agreements Grants consist of Lease Agreements use Bonds are long -term Revolving loans consist Power Purchase :between a school funding from outside money already in the debt obligations that of pools of foods from Agreements allow a fbiamcland energy sources that neither schools'vatity budget to can fund energy which loans are lent third party to own, $ervies that idermi school districts nor tax pay for energy improvement initiatives, out, repaid, and then, re- Operate, and maintain a designs, and installs payers re-pay. upgrades over long lent out for other renewable energy -Energy Improvements periods of time. projects system installed on school property. No initial investments' Mia debt for schools No voter approval Lower debt Cheap source of funds No up -front costs Can have long term Generously reduces Flexible range of Long term agreement Can have low interest - Reduced improvements total project cost projects allowed administration burden If under performance Low tax exemption - Long -term contracts 3 occurs, energy service Short development Wit pay difference ��- Used for large projects Limited availability School dstnctrepays Voter approval needed Need to have the Complicated structure Substantial Time mlensive the debt Lengthy development capital to start fund Typically intended for Implementation cost application process High interest rates Limiledselofprojects Slowtorevolve large protects Building must have Required approval meet requirements '- stable use Extremely restrictive ROANOKE CITY .�� PUBLIC SCHOOLS State -Wide Research Survey e .r Krem urpnrgme KCaq}eewLWari+.omavre �mmmncexnM1 YOu mzrgY mnrnLLn.renw+ ec�e�ger trwrpyrnwaryep'nnbeGVee monrdvmcs!rm0ap m.M1..wmn ra'9mo-py �wc:eyNl t� rmfnMwObWRvaszam +9rmrf ++9f�.eaw V♦ ':ery iv.'essl' O OO O O Am+* O O O O O O firma O O O O O O Aeon.+ O O O O O O a�e>m.s O O O O O O The information gathered will consist of energy usage metrics, percentage of annual budget spent on utilities, HVAC set points, conservation initiatives, tools that track energy cost savings, methodologies that motivate compliance of conservation efforts and more. F ROANOKE CITY R1 PUBLIC SCHOOLS Initial Baseline Procedure In order to determine an accurate baseline, several different factors were measured. A list of the common discrepancies was compiled. Consider Climate Find average costs compared to historical weather data - Billing Anomalies Multiple Payments per Month Payment Spikes High Monthly Bill for • Population Control Charts Create control charts mapping inconsistencies ROANOKE CITY 16 ' PUBLIC SCHOOLS RCPS Walkthrough Timeline Our team performed a walkthrough of the school to capture any habitual deficiencies on the premises whether it be caused by something mechanical or human behavior. ROANOKE CITY PUBLIC SCHOOLS 12:00 W Start 12:30 Boiler room walk through 1:30 Split up teams to Y note the two floors 3:30 Begin after school observations 4:30 Observe athletic 0 facilities 5:15 M Finish Analyze ROANOKE CITY PUBLIC SCHOOLS SbwBSwEenb.5von3 XFmis SrrmH Ciry. Computer Lab Energy Consumption Analysis As a result of the physical audit, the team identified the computer labs as a large source of behavioral issues. ROANOKE CITY PUBLIC SCHOOLS 51, S Current Power Use Suggested Action Potential Savings • Machines on standby 2417 • Totals 40.70 kW per month • Shut machines down for the night or 12 hours of standby • New total 30.89 kW per month • 24% reduction in computer power consumption • Save around $12,000 for all schools together each year Computer Lab Usage Detailed Analysis room 8o4compmers standby consumption(mW) classroom lab 1 considering 88% efficiency (mW) in termsof kW perroom perday(17251hm) per momh(30 days) classroom tab 30 141 160.2272727 0.00016022] 0.004806818 D.082917614 2.487528409 classroom lab 2 30 141 160.22]2121 0.00016020 0.004806818 0.082917614 2.481528409 classroom tab 30 141 160.2212727 O.000MM 0.004806818 0.082917614 2.481528409 classroom tab 30 141 160.2272727 0.000160221 01004806818 0.082917614 2.487528409 engineering room 20 141 160.2212127 0.00016@27 0.003204545 0.055278409 1.658352273 media center lab 30 141 1603272727 0.1M1fi0227 0.004806818 0.082917614 2.487528409 0 0 room full opera ion(mW) considering 88% efficiency (mW) in terms of kW per room er day y( 6.75 hours) per month (30 days) classroom tab 30 680 772.7272727 0.00772721 0.023181818 0.15677273 4.694318182 classroom lab 30 680 772.1272727 0.000772727 0.023181818 0.156477273 4.694318182 classroom lab 30 680 772.7272727 0.00712727 0.023181818 0.1564M73 4.694318182 classroom lab 30 680 7717272727 0.000772127 0.023181818 0.156417273 4.694318182 engineering room 20 680 772.7272727 0.00077127 0.015454545 0.104318182 3.129545455 media center lab 30 680 7723272727 0.00772121 0.023181818 0.15607273 4.694318182 If computers are turned off for at least haff the day (on from 7AM -7PM) roam of computers standby consumption(mW) classroom lab 1 30 classroom lab 30 classroom lab 30 classroom lab 30 engineering room 20 media center lab 30 MROANOKE CITY F PUBLIC SCHOOLS 40.69713063 30.89172159 considering 88% efficient, (mW) in terms of kW per mom per day (5.25 ms) per month (30 days) 141 160.2212727 0.000160227 0.004806818 0.02523995 0.757073864 141 160.2272727 0.000160227 0.004806318 0.02523995 0.79073864 141 160.2272127 0.000160227 0.004806818 0.02523995 039073864 141 160.2272727 O.o00160227 0.004806818 0.02523995 039073864 141 160.2272727 0.000160227 0.003204545 0.016823864 0.50015909 141 160.2212121 0.000160227 0.004806818 0.02523995 039073864 30.89172159 Survey Results — Successful Initiatives • Occupancy sensors • Daylight sensors • LED lighting • Upgrade to T8 fluorescents • Vending machine controls • Energy reduction competitions that 14 allows schools to win money and prizes • A percentage returned to CIP to improve school buildings • All the savings go back to the schools in ways ROANOKE CITY PUBLIC SCHOOLS • Automated sinks and toilets • Low flush and dual -flush toilets • Low flow faucets and aerators • High efficiency dishwashers in cafeteria • Controls and timers for irrigation on fields ' Facilities department monitors the buildings' operations • Form energy committee to develop ideas and monitor best practices Work with green teams to perform audits and design methods to remind everyone to reduce energy consumption Electrical Energy Baseline Data Gathering ROANOKE CITY SCHOOL BOARD 3901 WILLIAMSON RD NW Edit Account Profile Accounts 1918 DALE AVE SE Account: 025-044-9-- ._- - -, 11 -2d 020- 202 -552 -1 020 -566 -562 -e 36 - Month Usage Histo 020- 663-510 -o ROANOKE CITY SCHOOL BOARD 1918 DALE AVE SE Edit Axount Profile Account: 020- 1%ktE71 -0-7 - 2/3/2016 29 396 396 123,600 123.600 44.0 $11.909.39 9.7 1/5/2016 34 310 316 09,400 09,400 34.4 $8,633.63 9.66 ROANOKE CITY PUBLIC SCHOOLS Al t z 3 a 5 6 2 8 9 1D it 2 3i 10 16 19 Barn: 20 Bayne 21 Bayne 2z a me 23 Game Electrical Energy $500.00000 Baseline Data $450,000.00 I $4BB,000.NB Gathering - $350,000.00 ing Name Ave NW (Bus lot) Ave NW (Bus lot) Ave NW (Bus lot) Ave NW (Buslot) Ave NW (Bus lot) Ave NW (BUS lot) Ave NW (Bus lot) NW(BUSIOt) NW (Bus lot) NW (Bus lot) NW (Bus lot) NW (Bus lot) N W (Bus lot) NW (Buslot) NW (Bus 10t) NW (Bus lot) NW (Bus lat) NW (BUS lot) NW (Bus Iotl li Budding vam= $300,000.00 ROANOKE CITY r-Ail PUBLIC SCHOOLS 6 Date Bill Total 114 2,91299 2,M.2] 3,031.83 2,283.26 2,82&63 1,88).69 1,T12.29 Average Annual Electrical Bill Cost 00,0 $50,00.00 $DBB et 4o�a�Ca j�oaSOaa�4aa ca Z�c��a �Ca Ica 4bS`pFpo�a \,eo Facy so ,a t. Fob Fac B Foc`at1,a FoF�ag Fora Fao\Feo\Fe QPO�.�a araoz 4. -1 C.°or \a aFate eu`�St� Qat`FE` ct`aaF �aQatV,Q' oo\ Qaa °ova otooaQao itot��oa °onto �Jr e5 s5 4` \\, Q'oocr °ota �\ t Q,o G aF 36 aF F. A l Average Annual Electric Bill Cost Average Annual Electrical Bill Cost $500,000.00 $450,000.00 $400,000.00 $350,000.00 $300,000.00 $250,000.00 $200,000.00 $150,000.00 $100,W0.00 $5 $50,000.00 $0.00 1111-- - p\ p\ °\ p. �¢ o\ p\ p\ p. p\ p\ p\ p\ p o 0 0 0 0 0 0 0 `C° D e R¢ aQOd e' d Fe \ e d a1 1 Fa a ° FFe 3\ p e F a \s o�s oa 0 s° P�e o +A '°' pe 9° eae se° sa aac ° Qa .g G` Qa a0 o as as ;a @` ��\ Q e`poaa �tOa pc¢,�a \aFps ,�a ¢sete ¢a \LFaP °p �ao�F °a S¢a °a �oF a paA¢c¢s °c owi t' O a0°°Q 1�¢s d� °a y1 apF 4 \aF V� cp po Ota ,`qc` G Qa poac 4 Q. ROANOKE CITY PUBLIC SCHOOLS 11m14uaen! e. IL' X'.'".' <., Dollars Spent Per Student ROANOKE CITY PUBLIC SCHOOLS Noel C. Taylor Academy 11% Roanoke Valley Governor's School 7% Preston Park Elementary School 4% Virginia Heights Elementary School 5% Hurt Park Elementary School 7% Grandin Court Elementary School 5% Roanoke Academy for Mathematics and Science 9% James Madison Middle School 4% Monterey Elementary School Wasena Elementary 4% Lincoln Terrace Morningside School Elementary School Elementary School 6% 6% 4% Detailed Solution Development - Temperature With the trend clear in the gathered data below, further calculations can produce a predictive trend line unique to the Roanoke area that RCPS may use to regulate building temperatures more efficiently 120 100 u y 80 V O y 60 a 40 d a E 20 m 0 m Q Oe� Fe'J ti ti ti V ,, op N10, O C 10 114C ti V O 10 - 1O pc ti V O ti Q 0 ti OL Date Historical Record of Average Daily Temperature —High(F) —Low(F) ROANOKE CITY PUBLIC SCHOOLS Srrp:45ruExts.5vm8 Yh Ys SVm9 trlY Implement ROANOKE CITY PUBLIC SCHOOLS 51emfl S:aGV.b. Simn4 ScFwh '. Proposed Solution and Implementation These solutions were determined from the knowledge acquired through the paper audit, the in person walk through, and a comparison to state -wide standards of schools. Turn Off Turn Down Turn to the Numbers ❑ Lights ❑ Computers ❑ Appliances ➢ Energy Monitors and High School Clubs ➢ Monetary Saving Incentives ➢ Specific Focus on High Cost Schools ROANOKE CITY �� PUBLIC SCHOOLS ❑ Water Heaters ❑ HVAC Settings ❑ Constant Need for Repairs ➢ Comparison to State - Wide Averages ➢ Increase Maintenance Training ➢ Monetary Savings Based Incentives ❑ Utility Bill Tracking Database ❑ Energy Monitoring Solution ➢ Comprehensive Work Instructions and Training ➢ Increase of Awareness ➢ Partnership with Energy Monitors and Clubs Implementation Plans Tailored to Schools RCPS sought out these three target schools to begin implementation of energy saving methodologies that primarily involve students and faculty. Make light switch covers Energy games during free time Energy monitors ROANOKE CITY ,� PUBLIC SCHOOLS Energy carnival after school Energy awareness representatives Green clubs Energy conservation science fair projects Competitions between grade levels Conservation clubs Control ROANOKE CITY PUBLIC SCHOOLS Utility Management Tool RCPS Administration would like a more straight - forward way to audit their bills. We will create a simple excel application that determines how a school's bill should appear. RCPS On the back end, administration the program will would like to 0 pull information enter the from past bills, 4-J average (3) climate, and =5 temperature for N individual school Q the month as •— data along with C– well as specify a-•+ the inputs the school and the unit cost for wattage. ROANOKE CITY PUBLIC SCHOOLS 'RCPS would like to have a "safe" range of costs that would be C: reasonable for the temperatures provided. If the -i-•+ bill is out of these ranges, then ry there is another factor at play. Informational Pamphlet for Principals The Background M1'e m a rmvr hagy pmp a t.gnu Teed Pv tutpw W e ue eY m IaFUUeI utl SnYmv Evgneuinq eiW Meexe�e ucerye uW ienmhgen aoomleog R'e ue MxmEelp and Ro.no4i]eotian tru •mxm�oomae e^n6' muerce x�.�� m � � n „mar,,. ��,� m, 1, ea..lire. r.. kin, utom. a nuxeep orii mere M” u6rc 2eu dna vW m.h ann, of a, fm the mWm.. fi MepnCaryer Vc[aN Wrtrte ROANOKE CITY PUBLIC SCHOOLS ■ �i CEED NfEO� �co .Ao `aASE Now Ia T.,t SE 1fpC )YUl4m 4aoM )WrLm Energy Management Initiative Virginia Tech it E Informational Pamphlet for Principals PIMAI The Details The Project a'e has i phass, ro m, p,o�en. Tb mse m,re eovirted maudr of d.0 mUeati® avd mahvs T of sT<ve n..amkiv me maea pn.,<+— Impkm<,uauvv Oeeebpm<n< �Y'e a gaic<d a >�;a„m.,m<nw,N,ag of me.eaa a, ¢ti<h .e m.. mlp ea veu a: ¢haf ' w Notls ue acaJan4 ,u cb,ge outr me neg<m a;fe,eo« ROAivur,t i i I T PUBLIC SCHOOLS The Current Position In a:m'er di:vihr.nd ao tthwl ainticn ac:ou,he .n ,opuvn, ¢'me nmM to help <vvse..e enagr M heu salntim,: vonCJeu ah,e rev6d ome [gym a acpevice efface bmeev uhovl emo->oe maa<�n. rm<nr<„ r re¢om,« aaa erco,vage mNmn N ene,g. conxmeov me.s,u<, eMnnNe m,aevn,ativgo,.vaalup o[Ne elvnge: eher ree" Neu hwn The How m<ma aracem po;v .,e a<.R mo¢ — tsgemm vnJl hange h fWs, av btiv d n g<aek. HOa nel,a44is said,hu, done.'fi¢au mAe:r pvavtitim ¢<haa euned ,q N¢ u u dJ6Mt m ae<ide¢itiN OnswmJtl be bad. • Stllool Energy Team Fmm a club aM unre xmhva m pv avd help mk< aal -xo,M wvaeac•eav in•va Jumn f .w:. uhatl •RBuilding Buddies sntlenn ek: u«f¢ovaged fo6,c rood Naha, NN m mnoa a„ a o.,C4,-, , ee.KOpa<a fo<Jm< hitic: as good B.Wtivg B,Wdiea' Energy around the world sn,aeon g<l eom<¢nae eovenh. wos;,,g.tm< ercgrafwwtion [« mmraes w,ud me mosW Enefgy Expo .Vb¢olaef snWenn fo ast meu kvvukdge ma �odam <,pe.;mevfa,ao, „a «eaga ekkd moceps efergy Carnival Au mgeNU a fau foa <aM Na'ugh eveag ,ekud momx �<:. <vnuan. am puss, au m a feaerz awosphue All Nee aronee, am mot<u<au,,,ge,nd ava, ppkm.nw b<N<.vawval E,..gr EA,catian Ilertbpave P,ge<a. The lesm hs: alw amghl brlp fmm Ne Cevae, (u Ealursivg Ergueeirg peeai¢ ae \'ugwa Tech tle.vivgoo me ezpmma of mi, m[ —r A, -d. rchd9E]I pog,amv. Aa tlx eM of Ne aa<. Ne ovh vn matr NI Nex remure, effectirt is mm me a,ueavice of xhool aamiai,muvv am [aMtt. qZa.m. ROANOKE Video Data File Storage, Retention, and Distribution Solution (SD15 -038) City of Roanoke, Police Department Company Primary Contacts: Lt. Jeffrey Newman — Supervisor of Planning and Analysis Unit Adrienne Collins — Police Technology Business Analyst Faculty Advisor: Dr. Patrick Koelling Will Coleman Zach Mayes Andrew Trad John Jones Company Overview ROANOKE Civil servants for the City of Roanoke ensure the safety of the citizens of the greater Roanoke area Implementing state -of- the -art body cameras Retaining necessary video data • Roanoke City Police Department • Roanoke Department of Technology • Roanoke Management and Budget Adrienne Collins and Lt. Jeff Newman E�.iw Problem Statement ROANOKE Mandate demands terabytes of server storage for video data • Costs $30,000 per 30 terabytes of server storage • Current comparable contracts cost $100,000 annually to store all data Exceeds Roanoke City Police Department's budget I ROANOKE Project Objectives • Define and measure current system to determine potential inefficiencies and improvements Enumerate the logic structure for a system to find officer errors and an audit trail to ensure confident deletion of unnecessary video data • Create server capacity projection tool for next 20 years • Provide long -term financial planning to satisfy three stakeholders ROANOKE Video Data Flowchart Ensure data accountability by securing who can access data Officer Technology Increasing number of PCs to Closet Body Camera decrease uploading bottleneck (From two to four PCs) Technology Staff reviews and tests the current network connection Bach of Nine Cameras Technology closet Note: See appendix for detailed look at the data flow from video camera to server storage. -lAutomatic Data Flagging System ROANOKE System Overview This is a daily data integrity test to ensure correct data entry Created logic of system to be programmed by the Department of Technology System detects inconsistency 4 entry is flagged for review Ensures pertinent data will not be deleted by checking police officer input Allows quick and confident removal of unnecessary data Server Capacity Projection Tool ROANOKE Create Tool for use of police department to track data use as variables change. Input data for past seven months. (VERY LOW END ESTIMATE) • Bucket data based on crime classification, each having specific retention period • Project forward classifications individually based on assumed growth rate • Simulate deletion of data after retained for GS -17 retention period • Accumulate over next 20 years and determine cost of storage Project 110 Terabytes of Data b Annual Growth Rate 2.0% Size of Server (in TB) 30 Cost of Server $30,000 $120,000 Constant Storage Needed (in TB) 6.54 $90,000 .. -- $60,000 90.6 110.1 $30,000 1 1 63.1 F---f2-•6 131.4 2015 2020 2025 2030 2035 =Total Cost —Total Data r Server Capacity Projection Tool ROANOKE Sensitivity Analysis on Average Cost per Year after 20 Years • Initial Expected Cost = $100,000 per year Projected invested for Roanoke City Police Department = $6,000 per year Cost of server and data growth rate are highly uncertain for next 20 years Provide long -term financial planning tool to support funding constraints 0.0% 1.0% 2.0% 3.0% 4.0% $20,000 $3,000 $4,000 $4,000 $5,000 $5,000 $25,000 $3,750 $5,000 $5,000 $6,250 $6,250 $30,000 $4,500 $6,000 $6,000 $7,500 $7,500 $35,000 $5,250 $7,000 $7,000 $8,750 $8,750 540,000 $6,000 $8,000 $8,000 $10,000 $10,000 • Initial Expected Cost = $100,000 per year Projected invested for Roanoke City Police Department = $6,000 per year Cost of server and data growth rate are highly uncertain for next 20 years Provide long -term financial planning tool to support funding constraints I d a WOM WW1Wq I ROANOKE Financial Impact for 20 Years Initially projected at $100,000 Annually Normalized with Data Flow Diagram Automatic Data Flagging introduced Server Capacity • Projections Estimated Savings of $94,000 annually ROANOKE Summary • Found bottlenecks in data delivery system • Allowed for automatic data upload • Ensured data validity ,,. Created schedule and budget for 20 next years 1111110M 1� ROANOKE Questions? M 92 - m Mayes Andrew Trad —' John Jones rI ROANOKE Appendix PUdW Performance Metrics ROANOKE Cost of solution (in USD) System size (in number of terabytes) Number of reports deleted (in number of terabytes) e Project Deliverables ROANOKE Data flow diagram Determine who has access to body worn cameras at certain points Minimize exposure of data to mitigate data breach Highlight current bottlenecks and hardware accountability Completion — December 2015 Failsafe Determine logical steps for retaining and deleting body camera video Create audit trail to eliminate deletion of pertinent video data Completed — December 2015 Validation and review will take place by the police department January— February 2016 Server capacity projections Determine how much data will be received through body cameras and other media collection methods Determine how much storage is needed to retain data based on GS -17 regulations Draw from leading agency storage solutions Tentative Completion — February 2016 Video Data Flowchart ROANOKE True False ■ E��ZjwoAutomatic Data Flagging System ROANOKE Referenced Management System (RMS) Supplement Tab Q SeuNem swM.M. ae5 � pPUde+tMYn09atioP PecaNS) " "�. aaM...,. ..«i v F& W DR. yxnt R M& IO& A-b.. IrcdMR rPmE(.: WmMOUe: (L.a.��k: �� Ye�ktl: _I Se[�uN: •_I Cx MVMge 9t�s: 15121010 ® !=J_I h•i h y —A I LRama j dfenpw vatm meg va.pe Rapety wyq alas M*c 1111 FaM I tl+.+nro j fma0a }PMPt �_.. _��. � � sa+geMMP• 1 of 1 soq+m scdsar:a SnW aMIN $WK< Rd afPVMSw: Fate: ime: •Slwkven rSR: ��fca Rd P.Bw+vn 11/1612015 24 i -_. _. —._. This is a daily data integrity test to ensure correct data entry We created the logic of the system to be programmed by the Police Department If the system detects an inconsistency (i.e. case requires a video and there is none supplemented) the entry is flagged for review System ensures pertinent data will not be deleted by checking police officer input Allows department of technology to confidently and quickly remove unnecessary data entries translating to cost savings from limiting server storage needed Enumerated Failsafe Logic ROANOKE If on general tab Case Status = Cleared and "video none" posted 4 Flag If on general tab Case Status = Closed by Arrest and 'video none" posted 4 Flag If offense code /type corresponds to normal traffic violation & 'video none" posted 4 Flag If offense code /type corresponds to suspected DUI &'video none" posted -i Flag If offense code /type corresponds to traffic crash &'video none" posted 4 Flag If offense code /type corresponds to vehicle pursuits & 'video none" posted -> Flag If offense code /type corresponds to emergency traffic response &'video none" posted 4 Flag If officer utilizes use of force & 'video none" posted 4 Flag If officer is transporting a detainee &'video none" posted -) Flag If officer indicates that individual involved is suffering from mental illness & 'video none" posted -i Flag If officer advises suspect of their Miranda Warnings &'video none" posted 4 Flag If a search is conducted (consent search, warrantless search, vehicle search, searches incident to arrest, inventory searches, execution of search and arrest warrants, frisks) & "video none" posted 4 Flag If officer is executing use of search warrant & 'video none" posted 4 Flag If officer is executing TRT operation or operation designated by supervisor & 'video none" posted 4 Flag If officer was dispatched to ongoing /live crime scene & 'video none" posted 4 Flag If supplement is blank & video posted 4 Flag P ZO Enumerated Failsafe logic ROANOKE If Classification = Drug Charge/ Seizure Arrest & Time in System >_ 30 years 4 Delete entry If Classification = Non Serious Criminal Resolved & Time in System ? 10 years 4 Delete entry If Classification = DUI Arrest & Time in System >_ 10 years 4 Delete entry If Classification = Less Serious Criminal Resolved & Time in System >_ 30 years --> Delete entry If Classification = Non Serious Criminal Unresolved & Time in System ? 5 years 4 Delete entry If Classification = Less Serious Criminal Unresolved & Time in System >_ 50 years 4 Delete entry If Classification = Serious Criminal Unresolved & Time in System ? 100 years -), Delete entry If Classification = Complaint & Time in System ? 1 year 4 Delete entry If Classification = Traffic Accident & Time in System ? 3 years 4 Delete entry If Classification = Serious Criminal Resolved & Time in System >_ 75 years 4 Delete entry If Classification = Felony Evading Resolved & Time in System ? 30 years 4 Delete entry If Classification = Traffic Citation & Time in System ? 30 years 4 Delete entry If Classification = Assault Arrest & Time in System ? 30 years 4 Delete entry Nepeb}es ner T..ab,te NovM1S in Sus eYes G-th .o,d Ha. NwxFy T1cct�tist as Im 205!20[ W... --I I, MOAC es Capacity Projection Input 1.000Am ] Y 201 0197. "..]&1 as 1mm a euain an v«.nsl FosuY LLwWSSIW 938 Mm ss iwel 0 N9 0 0 1K MAN 0 lm 8sim 25,46] NamSwm w 3s�eu IYn-+wvus Lm Swaus r 0 M 9nou F N4 w 7057E 6ugCMy1 G.. LLIMrty XeSNn Gmnsl Gmrvl G:mul G C nyul Rm. 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"..]&1 as 1mm a euain an v«.nsl FosuY LLwWSSIW 938 Mm 9?c5g0eu iwel 0 N9 0 0 1K MAN 0 lm 8sim 25,46] 0 w 4 15 0 I M 214 0,%5 0 M 5ob5] 0 N4 w 7057E 4,s0 xn LLIMrty XeSNn 0 NF MIAH2 1W.7% o Rm. CI1 m. o NO M 0 0 o xn o anl, n. 9.539 6540000 2W,9% ID1] Im 938 120 232 182 0.52 046 am OB Nw�9alme 9alm Wn9wbe lm 8sim Snm Stnee FtlmY tAtl Vng QV9e/ 6lmlrul 35 Pimrral am TYRe Um1rp1 6�.,tlAV inRC .WtX .AOIIiq I, 84m.e Mat RmNM LLIMrty XeSNn Z-. Vn0.m-- Vn0.=-- C gIe1M Im3 RmME Rm. CI1 Mal ON icW petrucnpndlysasl 3] 10 tl 30 5 `A ]A 1 3 3 YI 1 M--. 1W ID1] Im 938 120 232 182 0.52 046 am OB a. 0.1¢ ¢09 003 HX ?5.04 m19 2551 Z49 1.62 35 24 084 am 0.02 OW 127 aw am 004 am 31.42 m19 338 1517 205 395 2.]6 l06 an am 0.08 180 000 004 am am W92 MM 351 52 298 4.M 251 lE 091 am am 190 0m am 0.05 &54 44.09 .1 469 2351 2.32 380 28] 151 in am am 238 am am 008 am 50.25 mY1 532 3801 337 8.51 293 in 1.38 002 0.07 2& 008 O 0.07 654 5661 MM am 29.58 383 710 299 199 178 am am 000 00] 0.01 am &54 Was m24 an Sin 4.30 8.30 305 223 1m am am am 0.07 0.04 am 654 63.89 IDm 75M1 33.M 0.39 9.38 911 248 182 0.02 am 374 am 0.01 O5 am 73.01 AID &31 'M.53 445 5.4 3.17 273 201 0.02 am 4.V 0.09 009 OT am 78.39 N2] am ;in 05] ttn 323 299 2ID Dm am 451 PID 004 an &54 T9.04 mm 389 M32 4.98 2" am 3.25 239 am 00] 491 OT OW 0.M &54 03.98 mm 571 %.FA 4.75 511 336 3.52 259 am 0M 5.31 012 001 0.5 am O6.% mT R55 3T.T 4&ri MN 343 3. 2T3 am 0W an 013 am 0.5 654 90.61 .31 1240 3&Y 494 55 am 4M 298 003 0m &5 014 am aw &54 34.35 m33 lam 38.W am 524 i57 4.38 am 003 0m an 0.15 am 0.5 654 98.5 m33 M5 396'1 SN T /32 am 4.655 3.42 am am 7M 0.5 am 030 am 52.05 ID9s lam 4045 am 543 371 4.Y5 3.54 0.W am 7.47 6P 005 am am 106.01 .36 5.9T 41.E 535 5S 3T9 6 25 3M a 0 09 792 O6 am 0.22 651 1II05 Capacity Projection Input ROANOKE �m 9- No m 3vlm i.le^Y VnC ww c6.x, µ0� un.w c,lmn.1 M,ml un..n.1 T,w�= 6..are T,.mp ti.pxxamre 11,w 5¢1[20) pUIMUI RpoHM I.FRmNM Un UMtWM Compl¢inl AmO.n, R PmM6 CnM'm MM OSU Twl RnmimPnietllyenzl 30 1l 30 5 �Z W 1 3 i5 30 1 30 NP 2015 062 303 0.39 0.,� 0.53 0.20 0.5 0.02 002 0.31 0.01 0.03 0.01 650 12.62 .1. OQi 300 O.M OTI OW 0.31 0d5 002 1.2 0.31 001 003 0.01 fi51 12 T1 At> OW 3.16 OU Oi9 055 031 0.10 0 2 002 O.1l 001 003 0.01 651 12.86 A10 Ol0 3II OR OBO OY OY[ 0.10 0@ 002 OJJ OW 001 6% 12.99 OQ] 39 OA 002 057 O.1G 002 002 0.01 6`4 13.12 IDID ODo 3.35 ON 050 011 003 002 O.N 001 6°A 13.25 MI O.`0 3¢I ON 005 OW Ob O.11 0.02 002 0.35 OW 00f 6.51 13.]8 071 3H 016 ..1 001 0.11 0.02 002 0. 001 001 651 13.52 PZ3 0.73 355 0.00 003 021 DIs 002 0@ 035 0.01 0.01 6`A 13 fifi 2021 0.]I 302 011 001 00] 021 0.10 002 002 0.37 0.01 001 0.01 651 1300 2W5 0]B 371 O41 0.93 0.05 025 0.11 002 002 03] 0.01 OW 0.01 651 1395 IDi0 377 019 0.00 025 0.19 0.02 031 001 OW O.1 6.51 10.10 D12i 3.11 OW 0.1i 020 0.18 O03 0.3B 001 OW OA1 651 1125 2031 383 051 OBJ 003 0.A 0.19 003 010 001 001 OA1 651 1110 2029 002 100 0.52 OID 03i 0]II 002 003 011 001 004 0.01 65M1 1156 ID 30 O :2 s00 053 011 OID 0]11 003 011 001 005 OA1 650 1172 A31 006 111 O.W tAI 0i3 031 021 002 003 0.12 001 005 001 650 1100 2032 007 1N 0. 1Do 0.1. ON 031 003 0.03 OA] 001 005 001 650 1505 ID33 0Y 133 O.Y 141 090 OH 021 002 003 0.1. 001 005 001 0 1522 2pN 112 OD7 1.10 OT 0.30 OE OW 003 OA5 001 005 001 651 15.39 ID39 LW 0.Y 113 O.ie 0.30 OE 0.03 0.03 O.IB 0.01 005 001 6 15.57 D.M,wns lbaslW 4 hof-ention) VJuez.ap,essNUT¢,ab6,ez m en. ^xiou My.Smm leo 5uiw Ssou Bsim ieMVry IFtlufiW dw GVOe- MM' m-D CRti OIrrv,W v�Yw Pr,rX R¢Illre ve M,m R .wive0 w5 M.1 V M fi UnR.nMO µR50 GrM.lm Om3 R R ..15c 0i Tml Relenlm Pmodlwa,sl 3l 91 Y1 30 5 ID� l 3 i5 75 30 1 30 N4 ID15 0.08 Z01e 10021 P WI 0. IM1O51 Av 10021 Z 10.051 AIB 10021 N.021 IO.Oq 1007) A10 NA31 10.031 ry011 IO.OTI 20A N.531 10021 NA21 N-011 10611 2031 10.51) 10021 10.021 104.1 10.621 2@2 10.511 10 A21 10021 10.011 10.631 2023 I0_YI 10.021 NOz IO WI 10601 MN 10.5]1 M.2 10.021 10 WI 10 fi61 A25 13031 10311 0501 N.021 0021 10011 11.091 ID21 13001 IIL.01 10_Wl 11021 10021 IOOQ (O.ITI 2026 a,.) M411 MZ ID 2l 10-031 0 -011 11_261 A21 (l.E) N -121 1002) 1111 10 @) N411 11.311 2039 P.] 10.31 0.03) 10021 10@1 O.OQ 11.131 203p 1361 0..31 1069 1002) 1, 0-041 11.521 2031 0411 , 10401 NA2) NA3) 0051 (1611 ID32 13.41 016) 0411 002) 0" 0.05) 11T01 m33 13 M1 10 fl.01 0.101 10 021 0031 0.09 14.791 V. 13N1 1.171 0-]01 0-021 0431 0.05) (4.891 IDJ5 (]031 0M) 0111 0031 10.091 0 051 11991 V � .► ROANOKE Capacity Projection Output Size of Server (in Terabytes) Cost of Server Year 30 $30,000 Total Date in Tara Number Servers Needed Total Cost Average Cost / Year 2015 12.62 1 $30,000 $30.000 2016 1877 1 530,000 $15.000 2017 25.04 1 $30,000 570.000 2018 3142 2 560.000 $15,000 2019 3712 2 560,000 512,000 2020 44.03 2 $60.000 $10,000 2021 50.25 2 $60.000 $8,571 2022 56.61 2 $60,000 $7,500 2023 63.08 3 $90,000 $10.000 2024 69.69 3 $90,000 $9,000 2025 7301 3 $90,000 58,182 2026 76.39 3 $90,000 $7,500 2027 7914 3 $90,000 $6,923 2028 83.36 3 590,000 $6,429 2029 86.95 3 590,000 $6,000 2030 90.61 4 $120,000 $7,500 2031 94.35 4 $1211,000 $7,059 2032 98.16 4 $120,000 56,667 2033 102.05 4 $120,000 $6,316 2034 106.01 4 $120,000 $6,000 2035 110.05 4 5120,000 $5,714 Msi ROANOKE RACI Matrix Step Project Task Zach Mayes Will Coleman Drew Trad John Jones 1 Initial Meeting Agenda R/A C C C 2 Project Cover Page C C C R/A 3 Projet Objectives Page C R/A C C 4 Risk Matrix C C R/A C 5 Gantt Chart I I I R/A 6 Company Overview C R/A C C 7 Problem Statement C C R/A C 8 Performance Metrics C C R/A C 9 Video Data Flowchart R/A C C C 10 Failsafe (daily data integrity test) C C C R/A 11 Server Capacity Projection C R/A C C 12 RACI Matrix R/A C C C Or CITY OF ROANOKE OFFICE OF THE MAYOR i� 215 CHURCH AVENUE, S.W_ SC ITF 452 CM1 / ROANOKE, VIRGINIA 24011 -1594 TFLFPIIONR'. (540,853 2444 FAX 040) 853-114 5 DAVID A. BOWERS Mayor May 2, 2016 The Honorable Vice -Mayor David B. Trinkle and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Trinkle and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, < David A. Bowers Mayor FOU'M MM COMMITTEE VACANCIES /REAPPOINTMENTS May 2, 2016 Public VACANCIES: Four -year term of office on the Building and Fire Code Board of Appeals ending June 30, 2018. Unexpired term of office on the Building and Fire Code Board of Appeals ending June 30, 2017. Three -year term of office on the Fair Housing Board ending March 31, 2019. Unexpired term of office on the Roanoke Valley - Alleghany Regional Commission ending June 30, 2018. CITY OF ROANOKE CITY COUNCIL 215 Churoh Avenue, S. W. Noel C.'ruylor Mumemal Building, Suite 456 Roanoke, Virginia 24011 -1536 / Telephone. (540) 853 -2541 DAVID A. BOWERS Fax: (540)853 -1145 Mavor May 2, 2016 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Council Members William D. Bestpitch Raphael E. "Ray" Perris Sherman P. Lea Anita 1. Price Court O. kosen David B. Trinkle I wish to request a Closed Meeting to discuss the annual performances of the Council - Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. Sincerer Sherman P. Lea, Chair City Council Personnel Committee SPL:ctw v CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 2, 2016 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of City -owned property located at 2750 Hoover, Street, N.W. bearing Official Tax Map No. 2430601 where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to X2.2 -3711 .A.3, Code of Virginia (1950), as amended. - - - - - - -- Christopher P. Morrill City Manager Distribution: Council Appointed Officers CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 2, 2016 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of City -owned property located at 1015 Jamison Avenue, S.E. bearing Official Tax Map No. 4120808 where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. Christopher P. Morrill City Manager Distribution: Council Appointed Officers CITY OF ROANOKE OFFICE OF THE CITY CLERK 0 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)8531145 STEPHANIE M. MOON REYNOLDS, MMC E -moil elerlaieronnokevo.gov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CIVIC AMiutua Deputy City Clerk May 6, 2016 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: At the regular meeting of the Council of the City of Roanoke held on Monday, May 2, 2016, Council Member Bestpitch offered a motion to change the $10,000.00 of funding in the budget as it was presented for Roanoke Community Garden Association and provide that funding to Local Environment Agriculture Project, Inc. (LEAP). The motion was seconded by Council Member Ferris and adopted, with Council Member Price and Mayor Bowers voting no. Sincerely, t phanie M. Moon Reynol(3s, MMC City Clerk c: Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget May 3, 2016 The Reverend Joanna M.Paysour Associate Pastor Cave Spring United Methodist Church 4505 Hazel Drive, S. W. Roanoke, Virginia 24018 Dear Reverend Paysour: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, May 2, 2016. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, /j n Stephanie M. Moon Reynolds, MC City Clerk SMMR:aa CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Teie,h —, (540)853 -2541 Pax: (541))X53 -1145 S ITH AN I E M. NICON REYNOLDS, MMC E -mull: clark(mrovnokera.gov CECELIA F. MC('OY Cilr ('lurk Duly ('i ly Clerk CECELIA T. W EBB, CMC' Assist nl DeFVIy City Clerk May 3, 2016 The Reverend Joanna M.Paysour Associate Pastor Cave Spring United Methodist Church 4505 Hazel Drive, S. W. Roanoke, Virginia 24018 Dear Reverend Paysour: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, May 2, 2016. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, /j n Stephanie M. Moon Reynolds, MC City Clerk SMMR:aa Office of'the Mayor CITY OF ROANOKE REAS, correctional officers have the difficult and often dangerous assignment of ensuring the custody, safety and well -being of the over 600,000 inmates in our Nation's prisons and jails. Their position is essential to the day - today operations of these institutions; without them it would be impossible to achieve the foremost institutional goals of security and control, WHEREAS, historically, correctional officers have been viewed as "guards," occupying isolated and misunderstood positions in prisons and jails; in recent years, the duties of these officers have become increasingly complex and demanding, while being called upon to fill, simultaneously, custodial, supervisory and counseling roles; and WHEREAS, the professionalism, dedication and courage exhibited by these officers throughout the performance of these demanding and often conflicting roles deserve our utmost respect; the important work of correctional officers often does not receive the recognition from the public it deserves, and it is appropriate that we honor the many contributions and accomplishments of these men and women who are a vital component of the field of corrections. NOW, THEREFORE, 1, David A. Bowers, Mayor of the City of Roanoke, Virginia, in recognition of the contributions of the dedicated men and women of the Roanoke Sheriff's Office to our City, do hereby proclaim May I — 7, 2016 throughout this great, six -time All- America City, as NATIONAL CORRECTIONAL OFFICERS WEEK. Given under our hands and the Seal of the City of Roanoke this second day of May in the year two thousand and sixteen. ATTEST. Stephanie M. City Clerk b� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -,nail cierk�n)roenoknve.gov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk May 3, 2016 Dr. Sharon Ramey Dr. Craig Ramey 3416 Wellington Drive, S. E. Roanoke, Virginia 24014 Dear Dr. Ramey and Dr. Ramey I am enclosing a copy of Resolution No. 40489 - 050216 authorizing the City Manager to appoint you both as Chief Science Officers for Human Development for the City of Roanoke through the City's volunteer program. On behalf of the Mayor and Members of Roanoke City Council, I extend appreciation for you commitment and service to the City of Roanoke. Your effort has built a robust and healthy community for all ages. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 2, 2016. Sincerely, Stephanie M. Moon Re olds, City Clerk Enclosure IN'I HE COUNC'll. OI 'I'i11'. ('I'I'Y OI; ROANOIUi, VIR(IINIA The 2nd day of May, 7016. No. 40489- 0502.16. A RE.SOI,U'rION authorising the ('ity Munagx to appoint Ur. Sh.non Runrcy oncl Dr. Craig Ramey as Chief Science Officers for Human Dcvclopment For the City of Roanolm through the City's volunteer program. WHEREAS, Dr. Sharon Ramey and Dr. Craig Ramey (the "Rameys ") have led multidisciplinary longitudinal research with more than 100,(100 children and their families in more than 40 states; WHEREAS, the Rameys used their expertise to help develop and write Roanoke's Community Solutions Action Plan for the Star City Reads program; WHEREAS, the Rameys helped to steer data -based programmatic decisions that have led to great progress in grade -level reading for students in the Roanoke City Public Schools; WHEREAS, the Rameys have been a collaborative force in forming successful partnerships between Child Health Investment Partnership, the Roanoke City Public Schools, the Roanoke City Public Libraries, Total Action for Progress Head Start and the United Way of Roanoke Valleyto find school - specific academic and support programs for children in the City of Roanoke; WHEREAS, the research and work contributed by the Rameys was instrumental in the success of Star City Reads, which program earned the City the All-America City Award in 2012; WHEREAS, the Rameys' contributions to the Roanoke community continue to extend well beyond their acclaimed work as child development researchers; and WHEREAS, the Rameys have graciously offered to volunteer their time and lend their expertise in the areas of child development, data analysis, and community partnership to help the City of Roanoke make tangible progress toward the ongoing goal of improving grade -level reading and the overall academic development of the children in the Roanoke Valley. 91 IFRt1EORE, BE I RESOLVED by the Council o the City of Roanoke that fhc City Manager IS hereby authorized to appoint Dr. Sharon Ramey and Dr. Craig Ramey as Chief Science officers Por I luman Development for the City of Roanoke through the Cily'S volunlcer program. ATTEST: U City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 2, 2016 Subject: Tax Exemption Request - Blue Ridge Land Conservancy Background: Pursuant to the requirements of the Virginia Code, if City Council wishes to consider the application of Blue Ridge Land Conservancy for tax exempt status, Council must first conduct a public hearing. Blue Ridge Land Conservancy is a Virginia non - stock, not - for - profit corporation that has applied for tax exemption of personal property in the City located at 722 First Street SW, Suite L. This request is for a tax exemption for personal property now owned or hereinafter acquired by Blue Ridge Land Conservancy that is used for its charitable mission. Considerations: Blue Ridge Land Conservancy is a Roanoke -based organization whose mission is to conserve rural and agricultural land in the Roanoke region through the use of permanent conservation easements. The land conservancy has worked with the City of Roanoke to permanently protect Carvins Cove Natural Reserve and Mill Mountain Park from excess development through conservation easements held by the Blue Ridge Land Conservancy. Recommended Action: This is to request that a public hearing be authorized and advertised on the above matter for City Council's regular meeting to be held on Monday, May 16, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager may determine. Notice of the public hearing must be advertised at least five (5) days prior to the date of the public hearing. A full report will be included in the May 16, 2016 agenda material for your consideration. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer R. Brian Townsend, Assistant City Mgr. for Community Dev. Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Barbara A. Dameron, Director of Finance Q) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 2, 2016 Subject: Tax Exemption Request - Local Environmental Agriculture Project, Inc. (LEAP) Background: Pursuant to the requirements of the Virginia Code, if City Council wishes to consider the application of Local Environmental Agriculture Project, Inc. (LEAP) for tax exempt status, Council must first conduct a public hearing. LEAP is a Virginia non - stock, not - for - profit corporation that has applied for tax exemption of personal property in the City located at 1327 Crandin Road SW. This request is for a tax exemption for personal property now owned or hereinafter acquired by LEAP that is used for its charitable mission. Considerations: LEAP is a local organization whose mission is to nurture healthy communities and resilient local food systems. It works closely with its community partners, farmers, and the broader community to meet this mission. LEAP programs include LEAP Community Markets (West End and Crandin Village), LEAP Mobile Market, SNAP Double Value Program and The Kitchen. Recommended Action: This is to request that a public hearing be authorized and advertised on the above matter for City Council's regular meeting to be held on Monday, May 16, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine. Notice of the public hearing must be advertised at least five (S) days prior to the date of the public hearing. A full report will be included in the May 16, 2016 agenda material for your consideration. opher P. Morrill City Manager Distribution: Council Appointed Officers Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer R. Brian Townsend, Asst. City Mgr. for Community Dev. Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Barbara A. Dameron, Director of Finance CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 2, 2016 Subject: Request Public Hearing to Renew Lease for Approximately 3.6 acres of a Portion of Land Located at 5401 Barns Avenue, N.W., to Jared Green and Donna Green Background: Since May of 1994, Jared Green and Donna Green have leased approximately 3.6 acres of City -owned land, being a portion of City -owned land located at 5401 Barns Avenue, N.W., Roanoke, Virginia for agricultural use. They currently lease the site for twenty dollars ($20) per acre for a total of $72.00 per year. Mr. and Mrs. Green have requested a new one -year lease with four (4) mutually agreed upon one -year renewal options at a lease rate of $100.00 for the initial one year term. A copy of the proposed lease is attached to this City council Agenda Report. Recommended Action: Authorize the scheduling and advertising of the proposed lease of the 3.6 acre property to Jared Green and Donna Green for a public hearing on May 16, 2016, at 7:00 pm, or at such time thereafter as the matter may be reached, or at such later date and time as the City Manager may determine. - -- -- -p ----Mowril------- risto her P. Morrill City Manager Attachment: Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Barbara A. Dameron, Director of Finance Wayne F. Bowers, Director of Economic Development Susan Lower, Director of Real Estate Valuation Cassandra L. Turner, Economic Development Specialist CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853-2541 Fax: (540) 853 -1145 STFPBANIF N. MOON REVNOIAS, NINIC E -mail derku:':roannkeva.gov City Clerk May 2, 2016 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: CECELIA F. MCC OV Deputy City Clerk CECELIA T. W EBB, CMC A,,i9anl Deputy City Clerk This is to advise of a vacancy created by the unexcused absences of Alesha Allen on the Fair Housing Board for a term of office ending March 31, 2019. Sincerely, Stephanie M. Moon Reynolds, C City Clerk May 6, 2016 Barbara A. Dameron, Secretary City of Roanoke Finance Board Roanoke, Virginia Dear Ms. Dameron: This is to advise you that Kenneth S. Cronin has qualified as a Citizen -at -Large member of the City of Roanoke Finance Board to fill the unexpired term of office of Brian K. Redd ending June 30, 2016; and thereafter, an appointment for an additional two -year term of office ending June 30, 2018. Sincerely, r)-).L� 4'�' Stephanie M. Moo eynol MMC City Clerk CITY OF ROANOKE 0 OFFICE OF THE CITY CLERK 215 Ci nrcll Avenue, 5. W., Boom 456 Roanoke, Virginia 24011 -1536 relepkune: (540)850 -2541 F.,: (541))853-1145 k: nmil: derk(n rammkm n.gn° CECELIA N. McCOY S IEPHANIB M. MOON I21(YNOLDS. MIMIC Deputy City Clerk Cily ('lurk CI!0E1,IA'1'. WEBB, CMC As%Mant Deputy City Clerk May 6, 2016 Barbara A. Dameron, Secretary City of Roanoke Finance Board Roanoke, Virginia Dear Ms. Dameron: This is to advise you that Kenneth S. Cronin has qualified as a Citizen -at -Large member of the City of Roanoke Finance Board to fill the unexpired term of office of Brian K. Redd ending June 30, 2016; and thereafter, an appointment for an additional two -year term of office ending June 30, 2018. Sincerely, r)-).L� 4'�' Stephanie M. Moo eynol MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Kenneth S. Cronin, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Citizen -at -Large Member of the City of Roanoke Finance Board to fill the unexpired term of office of Brian K. Redd ending June 30, 2016; and thereafter, an appointment for an additional two -year term of office ending June 30, 2018, according to the best of my ability. (So help me God.) i KENNETH S. CRONIN The foregoing oath of office waass taken, sworn to, and subscribed before me by Kenneth S. Cronin this JS:2 dky of Ydh/\ k\ _ 2016. Brenda S. Hamilton, Clerk of the Circuit Court E CITY OF ROANOKE Stephanie M. OFFICE OF THE CITY CLERK City Clerk 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'I'elcpLoce: (541))853 -2541 Fax: (54(1)853 -1145 S'n1111ANIEM. MOON REYNOLDS, MMC IA "'ail: cicok(n'ronnokevn.eov C'ECELIA F. MCCOY City Clerk Ilepaty City Clerk May 6, 2016 Crystal Hypes, Secretary Fair Housing Board Roanoke, Virginia Dear Ms. Hypes: CFI('FII.IA Y. WERR, CM( ' Zi,tant Deptity City Clerk This is to advise you that Byron Lee Hamlar has qualified as a member of the Fair Housing Board to replace Lawrence K. Dowler for a three -year term of office ending March 31, 2019. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Byron Lee Hamlar, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board to replace Lawrence K. Dowler for a three -year term of office ending March 31, 2019, according to the best of my ability. (So help me God.) BYRON LEE HAMLAR The foregoing oath of office was taken, sworn to, and subscribed before me by Byron Lee Hamlar thisA& day of 2016. Brenda S. Hamilton, Clerk of the, Circuit Court B � le Y �` G % 1 c CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fnx: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -maih derkClroaa,kevagnv CECELIA F. MCCOY City Clerk Deputy City Clerk May 3,2016 CECELIA T. WEBB, CMC y Assistant Deputy City Clerk Elaine Bays- Murphy, Cable Access Director Roanoke Valley Regional Cable Television 541 Luck Avenue, S. W., Suite 145 Roanoke, Virginia 24016 Dear Ms. Bays- Murphy: I am enclosing copy of Resolution No. 40490- 050216 approving the recommendation of the Roanoke Valley Regional Cable Television Committee to approve the annual operating budget for Fiscal Year 2016 -2017 for the operation of the regional government and educational access station, Roanoke Valley Television (RVTV, Channel 3), for the total amount of $211,361 (which consists of $209,225 as the City's portion of the requested budget amount, plus the $2,136 for closed captioning) will be provided by the City of Roanoke as its pro rata share as requested in the above RVTV letter dated May 2, 2016, to this Council. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 2, 2016. 'Sincerely, � Stephanie M. o olds, MCt�' City Clerk Enclosure c: Christopher P. Morrill, City Manager Barbara A. Dameron, Director of Finance Daniel J. Callaghan, City Attorney Laura M. Carini, Assistant City Attorney Sherman M. Stovall, Assistant City Manager for Operations Amelia Merchant, Director of Management and Budget Mr. Robert Leftwich, Chair, Regional Cable Television Committee Melinda B. Mayo, Communications and Media Officer IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of May, 2016. No. 40490- 050216. A RESOLUTION approving the recommendation of the Roanoke Valley Regional Cable Television Committee to approve the annual operating budget for Fiscal Year 2016 -2017 for the operation of the regional government and educational access station, Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding. WHEREAS, the Roanoke Valley Regional Cable Television Committee (Committee) has reviewed and approved the annual operating budget for Fiscal Year 2016- 2017 for the operation of RVTV and has requested that the City of Roanoke approve that operating budget; WHEREAS, the Committee is comprised of representatives from the City of Roanoke, Roanoke County, and the Town of Vinton and these jurisdictions have agreed to provide funding for the purposes for which the Committee was created, including the support of the operation of a regional government and educational access station, RVTV; WHEREAS, such jurisdictions have agreed to provide funding as stated in the agreement creating the Committee and the Committee has recommended that the City of Roanoke provide partial funding to RVTV in the amount of $209,225, plus an additional $2,136; and WHEREAS, this Council desires to approve the recommendation of the Committee and provide partial funding as requested by the Committee. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows 1. The annual operating budget of $401,044, which is the amount being requested from the member localities, plus an additional amount of $2,136 from the City for the cost of providing closed captioning service for televising the monthly 9 a.m. City Council Briefings or Sessions, all as set forth in the RVTV letter dated May 2, 2016, to this Council, is hereby approved. 2. In accordance with the Committee's requesl to the City to fund a portion of the RVTV operating budget mentioned above, the total amount of $211,361 (which consists of $209,225 as the City's portion of the requested budget amount, plus the $2,136 for closed captioning) will be provided by the City of Roanoke as its prorata share for the annual operating budget for RVTV for the Fiscal Year 2016 -2017 as requested in the above RVTV letter dated May 2, 2016, to this Council. ATTEST: L City Clerk. FYI RVTV R,,aIutinu 2 �RVTV3 Mac 2.2016 the I Ionorable Umid A. Boaters. Mayor and Members of City Council Roanoke, Virginia Subject: 2016 -2017 RV IN Budget Dcar Mayor Bowers and Members of City Council: Roanoke Valley l clevision. RV-1 V-3 Cos Cable. Has created in 1992 as an agreement between the Cite of Roanoke, Roanoke Colml)', and the'fown of Vinton, to form a (ioeemment & Educational Access Station. On April 6. 3016. the Roanoke Vallcg Regional ('able ICIC\'I51nn Committee approved the attached RVIV Operating Budget for Fiscal Year 3016 -2017 (attached) in the annnnn of $40l.l)d4 . the proposed budget includes larding for closed captioning services for both the City Council and the Roanoke County Board of Supervisors Meetings. l lowcver, at the C'iq's request. RVI V will also eablecast the monthly 9 a.m. Ciq Council Briefings of Sessions for die next fiscal }car. Since closed captioning services are also required for these additional meetings_ the City rill pay the additional cost of $2,136 for such extra services. Based on the number of Cox Communications subscribers for each jurisdiction. the City of Roanoke's share of the FY 2016 -2017 Operating Budget will be $209.225, plus an additional $2.136 for closed captioning — totaling $211,361. Accordingly, the City is requested to provide this amount as its portion of the RV IN FY 3016 -3017 Operating Budget. Direct Scrcices provided to the City of Roanoke in 2015 included: • Original Television Shows (12) Inside Roanoke. (12) Spotlight nn City Schools. (12) Libraries Ilappenings. (12) Bi/.Roanoke • (iorcrnment Meetings 124) Regular Roanoke C'ily Council. 112) City Council Briefings • Original Video Productions (37) Video Productions-- Roanoke Recycling Heroes. Roanoke Youth Summit. C aN Ncighhorhoods Awards Celebration IFntire list ofOrigin:d Video Productions is listed on Page 4 of the RV IV Budget Packet) the Honorable David A. Rowers. Mayor and Members of City Council Mac 2. 2016 Pape I %vo As Cable Access Director lit Roanoke Valley Television. I am pleased to respond to am' questions or comments you may have with regard to the proposed RVTV operating budget lit Fiscal Yew'201C- 2017, Sincerely. Blaine Hays - Murphy Cable Access Director Roanoke Valley Television Attachment Cc : Christopher 1'. Murrill. City Manager Barbara Dameron. Director ul Finance Daniel J. Callaghan. City Attorney Stephanie Moon - Reynolds. City ('Icrk Sherman M. Stovall, Assistant City Manager I-or Operations Amelia Merchant. Director of Management and Budget Mr. Robert Leftwich, Chair, Regional Cable Ielcvision Committee Laura M. Carini. Assistant City Attorney Melinda B. Mayo. Communications and Media Officer To: Roanoke Regional Cable Television Committee From: Elaine Bays - Murphy, Director of Cable Access Date: April 6, 2016 Re: FY 2016 -2017 Operating Budget Proposal BACKGROUND INFORMATION: Roanoke Valley Television, RVTV Channel 3, is a Govemment & Educational Access Station, serving the City of Roanoke, Roanoke County, the Town of Vinton and their respective school systems. RVTV -3 was created in 1992 as an agreement between the three localities to form a Government & Educational Access Station. The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by Cox Communications. The RVTV budget amount paid by each locality is based on the proportion of Cox Customers located in each jurisdiction. RVTV has five full -time staff members. RVTV -3 produces Original Videos, Monthly Television Shows, and covers LIVE Government Meetings. Roanoke Valley Television produced the following in 2015: 80 Original Television Shows (12) Inside Roanoke, (12) Roanoke County Today, (12) Spotlight On City Schools, (12) Accent Excellence, (4) Roanoke County Business Partners, (4) Recreation Television, (12) BizRoanoke (12) Libraries Happenings • 58 Regular Government Meetings (24) Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (12) City Council Briefings • 85 Original Video Productions ( List of Video Productions on Attachment Pages 4 & 5) The approximate rate for video production work in the private sector is $1,500 per finished minute. The approximate RVTV Production Value for Stand Alone Video Productions is $1,974,000. (Total value does not include TV Shows or Government Meetings). RVTV -3 Programming is uploaded to the RVTV Website & Social Media Sources. Additionally, RVTV -3 Programming is uploaded to the Websites & Social Media Sources for Roanoke City, Roanoke County, Town of Vinton & their School Systems. RVTV Website www.rvtv.ore RVTV YouTube Channel www.youtube.com /RoanokeVaitevTV RVTV Facebook Page www. faccbook .com /roanokevallcvtelevision RVTV Twitter www.twitter.com/RoanokeValleyTV FISCAL IMPACT: The proposed FY2016/2017 Operating Budget request is $401,044. The proposed budget includes a 2% salary increase if approved by the Board of Supervisors. The budget includes closed captioning services for Roanoke City Council & Roanoke County Board of Supervisors meetings. On January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1 -645 et seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5 %) sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox, to the localities. The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by Cox Communications. The RVTV budget amount paid by each locality is based on the proportion of Cox Customers located in each jurisdiction. Cox calculates the percentage of Subscribers (December 31, 2015) in each locality as follows: Locality 2015 Percentage 2014 Percentage City 52.17% 52% County 43.61% 44% Vinton 4.22% 4% Based on the above percentages, each member's contribution to the FY2016/2017 budget of $401,044 is: Locality 2015/2016 Budget 2016/2017 Budget city $204,904 $209,225 County $173,351 $174,595 Vinton $15,762 $16,924 Total $394,047 $401,044 *In addition to the City's share of the above budget of $401,044, the City will also pay $2,136 for closed captioning for City Council Briefings. RVTV Financial Report Current Account Balances as of December 31, 2015 273200 (Operating Budget) ...................... ............................... ............$200,548.86(49.11 %) 273450 ( Cox Cable Capital Equipment Grant) ................ ....................$981,237.74 273500 (Operating Surpl us) ............. ............................... .....................$51,952.07 ($15,000 Minimum Balance to be maintained in the account) Account 273500 (Operating Surplus) represents the unused funds from the Operating Budget since 1992. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account. ATTACHMENTS: RVTV Proposed 2016 — 2017 Budget Budget 2015-2016 1010 Regular (Actual 214,431 +2 %) 213,384.00 1011 Longevity Pay 2100 FICA (7.65 %) 16,324.00 2200 Retirement — VRS(11.IS %) 23,728.00 2202 Deferred Comp Match (650 x 4) 1,950.00 2300 Group Health Insurance 40,570.00 2310 Group Dental Insurance 2,248.00 2400 VRS Life (1.31 %) 2,817.00 2500 LTD Insurance ( 2 %) 678.00 2750 VRS Health Credit (0.30 %) 608.00 3013 Professional Services — Other 22,526.00 (Closed Captioning $22,918 Security System $276) 3013A CC —City Council Briefings 3204 Repairs Vehicles (By Garage) 300.00 3209 Repairs (Other Equipment) 1,000.00 3305 Maintenance Service Contracts 3,125.00 (Telephone $550 Website $2,575) 5210 Postage 50.00 5230 Telephone 4,230.00 5233 Internet & Adobe Cloud 1,990.00 5235 Cellular Phones (2 Smart Phones) 1,200.00 5305 Motor Vehicle Insurance 1,342.00 5308 General Liability Insurance 3,187.00 5420 Lease /Rent of Buildings 45,132.00 (8x$3,723.77 4x$3,835.48) 5501 Travel (Mileage) 100.00 5520 Dinner Meetings & Luncheons 150.00 5801 Dues & Association Mcmbcrship 308.00 (Public Relations Society of America) 6010 Office Supplies — General 500.00 6013 Small Equipment & Supplies 2,000.00 6014 Video Supplies 3,000.00 6080 Gas, Oil & Grease 1,400.00 6091 Tires,Tubes & Parts 200.00 Total $394,047.00 * City Only Proposed Budget 2016-2017 21 8,720.00 600.00 16,732.00 24,453.00 2,600.00 38,942.00 2,249.00 2,472.00 709.00 656.00 23,194.00 300.00 1,000.00 3,125.00 100.00 4,230.00 1,990.00 1,200.00 1,382.00 3,346.00 46,486.00 100.00 150.00 308.00 600.00 2,000.00 2,000.00 1,200.00 200.00 $401,044.00 *In addition to the City's share of the above budget of $401,044, the City will also pay $2,136 for closed captioning for City Council Briefings. RVTV expended 95.86 of the 2014 /2015 Budget. RVTV 2015 Edited Video Productions Roanoke City Productions Length Art by Bus Press Conference 10:00 Governor's Industrial Revitalization Funds Press Conference 20:00 Star City Reads Campaign 60:00 Thrasher Dog Park Opening 11:00 ACHIEVE Reading Forum 120:00 Peter Pan Playground Opening 13:00 Roanoke Police — GTO Graduation 10:00 Roanoke Police —Kids Lawtit Video 5:00 Roanoke City Schools— Teacher of the Year Video 13:00 Read & Feed Press Conference 24:00 Sheriffs Office — Court Security Division 7:30 Roanoke River Greenway Opening 22:00 Single Stream Recycling Press Conference 16:30 Roanoke Youth Summit PSA :30 Roanoke Youth Summit Highlight Video 3:00 State of the City Address 30:00 Human Resources Customer Service Training 16:00 Sheriffs Office— Support Services Division 8:00 Lead Safe Roanoke PSA :30 Library Summer Reading Entry 3:30 Roanoke Leaf Collection PSA :30 Roanoke Recycling Heroes 1:30 New Greenway Bridge at Valley View Mall 10:30 Annual Meeting RVCVB 50:00 RDA's Elmwood on Ice Press Conference 7:00 Veteran Homelessness Press Conference 13:00 City Neighborhoods Awards Celebration 45:00 Grand Re-Opening Municipal North 13:00 Updated Snow Removal 4:00 Roanoke Fire Protection Classification Announcement 15:00 RCPS — McGlothlin Award for Excellence 20:00 Friendship City Agreement — Lijiang City 30:00 Roanoke County Productions Length Spring Book Sale PSA :30 Blue Ridge Kite Festival PSA :30 Apptech Solutions Expansion 14:00 Roanoke County Employee Recruitment 3:00 Roanoke County Police Open House 11:00 New Fire Chief Announcement 15:00 South County Library Passport PSA :30 Neighborhood Concerns Ag PSA :30 Roanoke County Police 25` Anniversary 20:00 Explore Park Master Plan Community Meetings PSA :30 Friends of the Library Book Sale PSA :30 Roanoke County Productions Length Community Outreach Summit PSA :30 Lions Quest Skills for Growing — County Schools 6:00 New County Attorney Announcement 5:30 (5) Heroin Addiction PSAs :30 each Site Selector Web Application 6:00 State of the County Address 40:00 Annual Christmas Tree Lighting :30 2015 Investiture Ceremony 60:00 WFXR -Fox Ribbon - Cutting & Open House 15:00 Community Strategic Plan PSA :30 Community Strategic Plan Interview 5:00 Tons of Fun PSA :30 Town of Vinton Productions Length Magnets USA Grand Opening 15:00 Vinton Seniors Center PSA :30 3`° Street Dumpster Closing PSA :30 Arbor Day Celebration 1330 Vinton Fire & EMS — Enhanced Fire Services & Renovation 23:00 Tinker Creek Canoe Launch Ribbon - Cutting 17:00 Gladetown, Carline, Midway Tri- Community Reunion 5:30 HIVE Ribbon - Cutting Ceremony 6:00 Vinton Farmers Market PSA :30 Vinton Branch Library Dedication 30:00 State of the Town Address 25:00 Advancement Foundation Grant Award — Small Business 14:00 Vinton Dogwood Festival PSA :30 City, County, & Town Productions Length (5) Stormwater PSAs :30 each Vietnam War 50'h Anniversary Event PSA :30 Vietnam War 50'h Anniversary — Opening Ceremony 30:00 (6) RCACP Adoptable Pets Video 2:30 each City & County Production Length Anti -Litter Phase 2 Press Conference 11:00 Total Minutes Produced 1,316 2015 Video Productions (Does not include Shows or Meetings) Productions City of Roanoke Roanoke County Town of Vinton 85 37 31 17 Percentage 44% 36% 20% eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 2, 2016 Subject: Proposed FY -17 Budget for Roanoke Valley Television I would like to sponsor Elaine Bays- Murphy, Cable Access Director of Roanoke Valley Television, to present the organization's proposed Fiscal Year 2017 budget and related expenditures and revenues. ( - - T__ -, I--/- � ---------------- C nstopher P. Morrill City Manager Distribution: Council Appointed Officers David Hoback Fire /EMS Chief Roanoke, Virginia Dear Chief Hoback: I am attaching copy of Resolution No. 40491- 050216 authorizing acceptance of the FY2016 "Four for Life" Grant for Emergency Medical Services (EMS) in the amount of $77,912.00, with no local match, to be used for training, supplies, or other appropriate items used for EMS, from the Commonwealth of Virginia, Department of Health. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 2, 2016; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Dennis J. Molnar, Business Manager, Virginia Department of Health, Office of Emergency Medical Services, 1041 Technology Park Drive, Glen Allen, Virginia 23059 -4500 Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Management and Budget CITY OF ROANOKE 4 OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)8532541 Fax: (540) 8531145 STEPHANIE M. MOON REYNOLDS, MMC E -mail: elerk(g)roanokeva.kov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk May 3, 2016 David Hoback Fire /EMS Chief Roanoke, Virginia Dear Chief Hoback: I am attaching copy of Resolution No. 40491- 050216 authorizing acceptance of the FY2016 "Four for Life" Grant for Emergency Medical Services (EMS) in the amount of $77,912.00, with no local match, to be used for training, supplies, or other appropriate items used for EMS, from the Commonwealth of Virginia, Department of Health. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 2, 2016; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Dennis J. Molnar, Business Manager, Virginia Department of Health, Office of Emergency Medical Services, 1041 Technology Park Drive, Glen Allen, Virginia 23059 -4500 Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Management and Budget 1. IN'1'IIli C'OUNC'IL 01'1 I iL CI"I'Y OF ROANOKF, VIRGINIA The 2nd day of May, 2016, No. 40491- 050216. A RESOLUTION authorizing acceptance of the PY2016 `Four for Life" Grant for Emergency Medical Services (EMS) made to the City of Roanoke by the Commonwealth of Virginia, Depth [men( of I Icalth, and authorizing execution of any required documentation on behalf of the City. HIi IT RESOLVED by the Council of the City of Roanoke as follows: The City Manager is hereby authorized on behalf of the City to accept from the Commonwealth of Virginia, Department ofHealth, the PY2016 "Pour for Life" Grant for Emergency Medical Services (EMS) in the amount of$77,912.00, with no local match, to be used for training, supplies, or other appropriate items used for EMS, as more particularly described in the City Council Agenda Report dated May 2, 2016. 2. The City Manager and the City Clerk are hereby authorized to execute, seal, and attest, respectively, the grant agreement and all necessary documents required to acceptthe grant, all such documents to be approved as to form by the City Attorney, The City Manager is further directed to famish such additional information as maybe required by from the Commonwealth of Virginia, Department of Health, in connection with the acceptance of the foregoing grant. R F.- for IJR GRAN T -s -b1 c doe ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of May, 2016. No. 40492- 050216. AN ORDINANCE appropriating funding from the Virginia Department of Health for the purpose of purchasing emergency medical service (EMS) training and supplies, amending and reordaining certain sections of the 2015 -2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment Training and Development Vehicular Equipment Other Equipment Revenues Four - For -Life Grant FY16 35- 520 - 3575 -2035 $15,000 35- 520 - 3575 -2044 5,000 35 -520- 3575 -9010 30,000 35- 520 - 3575 -9015 27,912 35- 520 - 3575 -3575 77,912 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: SH�.l6 City Clerk. Q) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 2, 2016 Subject: "Four- For - Life" Payment Acceptance Background: Roanoke Fire -EMS has received notification that the City of Roanoke will be receiving the Fiscal Year 2016 "Four- For -Life' payment for Emergency Medical Services (EMS) in the amount of $77,912. The purpose of these funds is the purchase of training, supplies or other appropriate items used for EMS. Considerations: City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish revenue estimates and appropriations to purchase the equipment and supplies in accordance with provisions of this payment. Recommended Action: Accept the Four - For -Life payment as described above and authorize the City Manager to execute any required agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to authorize the Director of Finance to establish a revenue estimate in the amount of $77, 912 and appropriate $77,912 into expenditure accounts in the Grant Fund. - - -P - Christopher P. Morrill City Manager Distribution: Council Appointed Officers Barbara A. Dameron, Director of Finance Sherman Stovall, Assistant City Manager for Operations May 3, 2016 CECELIA T. WERD, CMC Assistont Deputy City Clerk Christopher P. Morrill City Manager City of Roanoke Dear Mr. Morrill: I am attaching copy of Resolution No. 40493 - 050216 authorizing the City Manager to execute the Virginia Department of Transportation ( "VDOT ") Programmatic Project Administration Agreement ( "PPAA ") Extension Addendum with VDOT; providing assurance of the City of Roanoke's commitment to funding of the projects under the PPAA and in meeting its financial obligations under the program; providing a designation of signature authority regarding commitment of funds; and authorizing the City Manager to provide any additional information, execute any necessary additional documents, and to take any necessary actions to obtain, accept, receive, implement, use, and administer the PPAA. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 2, 2016, and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon ReynoTds, MM City Clerk Attachment c: Ken King, P.E.,District Engineer,Virginia Department of Transportation, Salem District, 731 Harrison Avenue, Salem, Virginia 24153 Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Philip C. Schirmer, P.E., L.S., City Engineer Mark D. Jamison, P.E., PTOE, Transportation Division Manager Dwayne D'Ardenne, Stormwater Manager CIT0 Y OF ROANOKE 0 OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephmm: (540)X53 -3541 Fox: (540)X53 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -mail elerkCrronnokeva.gov CECELIA F. MCCOY City Clerk Deputy City Clerk May 3, 2016 CECELIA T. WERD, CMC Assistont Deputy City Clerk Christopher P. Morrill City Manager City of Roanoke Dear Mr. Morrill: I am attaching copy of Resolution No. 40493 - 050216 authorizing the City Manager to execute the Virginia Department of Transportation ( "VDOT ") Programmatic Project Administration Agreement ( "PPAA ") Extension Addendum with VDOT; providing assurance of the City of Roanoke's commitment to funding of the projects under the PPAA and in meeting its financial obligations under the program; providing a designation of signature authority regarding commitment of funds; and authorizing the City Manager to provide any additional information, execute any necessary additional documents, and to take any necessary actions to obtain, accept, receive, implement, use, and administer the PPAA. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, May 2, 2016, and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon ReynoTds, MM City Clerk Attachment c: Ken King, P.E.,District Engineer,Virginia Department of Transportation, Salem District, 731 Harrison Avenue, Salem, Virginia 24153 Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Philip C. Schirmer, P.E., L.S., City Engineer Mark D. Jamison, P.E., PTOE, Transportation Division Manager Dwayne D'Ardenne, Stormwater Manager IN THE. COUNCIL OFTHE CITY OF ROANOKE, VIRGINIA The 2nd day of May, 2016. Na. 40493 - 050216. A RESOLUTION authorizing the City Manager to execute the Virginia Department of Transportation ("VDOT ") Programmatic Project Administration Agreement ("PPAA") Extension Addendum with VDOT; providing assurance of the City of Roanoke's commitment to funding of the Projects under the PPAA and in meeting its financial obligations under the program; providing a designation of signature authority regarding connmitnnent of fiwds; and authorizing the City Manager to provide any additional information, execute any necessary additional documents, and to take any necessary actions to obtain, accept, receive, implement, use, and administer the PPAA. BE IT RESOLVED by the Council of the City of Roanoke that: The City Manager is hereby authorized to execute the PPAA Extension Addendum with VDOT, in a form substantially similar to the one attached to the City Council Agenda Report dated May 2, 2016, and any other documents in connection with this Addendum, such documents to be approved as to form by the City Attorney, to permit continuance of currently funded Revenue Sharing Projects under the September 9, 2013 Agreement between the City of Roanoke and VDOT. 2. The City of Roanoke hereby commits to fund its local share of preliminary engineering, right -of -way, and construction of the projects under the PPAA with VDOT in accordance with the project financial documents. R -VDOT PPAA Extension Addonduni (5 -2 -I6) 1 The Ci ly Manager, as the C'i ty of Roanoke's designee, is Ii rthm autholized to provide any additionnI in formation, to examte day necessary act ditonaI documents, and to take any nec ssary actions in ordm' to obtain, accept, receive, implement, use, and administer the PPAA mentioned abovo, any Such additional documents to be approved as to form by the City Attorney. ATTEST: City Clerk. R -VeOT PPAA 6c1e11i— Addendum (5 -2 -16) aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 2, 2016 Subject: Authorizing Execution of Virginia Department of Transportation Programmatic Project Administration Agreement Extension Addendum, Verification of Project Funding, and Designation of Authorized Personnel to Execute VDOT Documents Background: In Fiscal Year 2013 - 2014, the Virginia Department of Transportation (VDOT) began using the state -wide Programmatic Project Administration Agreement (PPAA) for Revenue Sharing projects that were funded solely with revenue sharing funds. This agreement was valid for three fiscal years with an option to extend for one additional three -year period. The City of Roanoke entered into a PPAA with VDOT on September 9, 2013. This Agreement expires on June 30, 2016. The Revenue Sharing program provides additional funding for use by the City to construct or improve its infrastructure systems. This program requires matching funds: 50% State Revenue Sharing funds and 50% City funds. Considerations: The PPAA dated September 9, 2013 includes multiple Revenue Sharing Projects approved under fiscal years 2014, 2015, and 2016, with some projects having been completed and some still underway. All projects underway have the required matching funds committed. In order to continue with the current agreement for each Revenue Sharing project and keep all of the projects currently included under this agreement, the City will need to execute an Extension Addendum (copy attached). In doing so, the PPAA will remain in effect until June 30, 2019 (FY 2019). Should the City opt not to sign the PPAA Extension Addendum, a new agreement and Appendix A for each current project that is part of the PPAA will be required by the end of June 2016. VDOT is also requesting each locality, by resolution: 1) provide assurance of its commitment to funding of the projects under the PPAA and in meeting its financial obligation under the Program, and 2) provide a designation of signature authority so there is no question regarding commitment of funds and signature authority. Recommended Action: Authorize the City Manager to execute the Virginia Department of Transportation's Programmatic Project Administration Agreement Extension Addendum, approved as to form by the City Attorney, to permit continuance of currently funded Revenue Sharing Projects under the September 9, 2013 agreement. 2. Provide assurance through Resolution that the City of Roanoke hereby commits to fund its local share of preliminary engineering, right -of -way and construction (as applicable) of the project under agreement with the Virginia Department of Transportation in accordance with the project financial document(s). 3. Authorize the City Manager, as the City of Roanoke designee, to execute all agreements and /or addendums for any approved projects with the Virginia Department of Transportation, approved as to form by the City Attorney. -9 ---- a ----- ---- - - - - -- CHRISTOPHER P. MORRILL City Manager Attachment: VDOT Programmatic Project Administration Agreement Extension Addendum, Revenue Sharing Projects Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Philip C. Schirmer, P.E., L.S., City Engineer Mark D. Jamison, P.E., PTOE, Transportation Division Manager Dwayne D'Ardenne, Stormwater Manager PROGRAMMATIC PROJECT ADMINISTRATION AGREEMENT EXTENSION ADDENDUM Revenue Sharing Projects THIS ADDENDUM is made and executed in triplicate this _ day of , 20 , by and between the City of Roanoke Virginia, hereinafter referred to as the LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the DEPARTMENT. WHEREAS, the LOCALITY and the DEPARTMENT, entered into a Programmatic Project Administration Agreement for Revenue Sharing Projects on September 9, 2013; and WHEREAS, said agreement has an initial tens of three fiscal years (each year beginning July I" - June 30'"), and will expire on June 30, 2016, and may be extended for one additional term of three fiscal years; and WHEREAS, the parties to the agreement hereby declare their intent to extend said agreement as provided in Paragraph I of said agreement and further declare that such terms and provisions provided therein shall remain unchanged. NOW THEREFORE, in consideration of the mutual premises contained therein and in this Addendum, the parties agree to extend said agreement for one additional term of three fiscal years with a new expiration date of June 30, 2019. IN WITNESS WHEREOF, each party hereto has caused this Addendum to be executed as of the day, month, and year first herein written. C ROANO , VI, VI Gy Typed or printed name of signatory uP,1T /C Title Date Signature of Witness Date NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this addendum. COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION: Chief of Policy Date Commonwealth of Virginia Department of Transportation Signature of Witness Date CITY OF ROANOKE DEPARTMENT OF FINANCE - _ -- 215 Church Avenue, SW, Suite 461 Roanoke, Virginia 24011 -1220 Telephone: (548)853 -2821 Fos: (540)853 -6142 BARBARA A. DAMERON Director of Finance May 2, 2016 Dear Mayor Bowers and Members of City Council: Subject: March FY16 Financial Report - City of Roanoke ANDREA F. TRENT Assistant Director of Finance The following financial report provides commentary on the City's financial results for the nine months ended March 31, 2016. General Fund Through March, FY16 year -to -date revenues were $176.3 million, or 64.8% of the current revenue estimate for the year. However, Personal Property taxes, the City's third largest revenue, are not due until May. Year -to -date revenues increased 3.6% or $6.2 million compared to the same period in FYI 5. The increase was primarily related to the tax rate increase in Real Estate, growth and the 0.5% rate increase in the Prepared Food and Beverage tax, and to a lesser extent, Business License tax. Through March, expenditures were $205.1 million, or 74.9% of the current expenditure budget for the year. Year -to -date expenditures were 1.9% or $3.9 million higher compared to the prior year mainly due to increased funding to Schools. Also contributing to the increase was the timing of payments of maintenance and recycling contracts, and additional elections. Stormwater Utility Fund Stormwater fee revenue year -to -date as of March 31, 2016 was $3.1 million, or 82.5% of FY16 anticipated revenues. Operating expenses were $2.2 million, or 51.6% of the expense budget, resulting in an operating gain of $846,000. Change in net position, after transfers and contributions, was a gain of approximately $714,000. Stormwater fees are being charged using a phased -in approach. In FYI 5, which was the first year of implementing the fee, the approved fee was 30 cents per billing unit of impervious service. In FY16 the approved fee increased to 60 cents per billing unit. Civic Center Fund FY16 year -to -date change in net position was a loss of approximately $431,000 compared to the budgeted loss of around $690,000. The year -to -date operating revenue through March was approximately $242,000 lower than the budgeted revenue primarily due to lower than expected ticket revenue as a result of the timing of events. Correspondingly, operating expenses were about $428,000 lower than budgeted. The operating loss was approximately $185,000 less than the fiscal year -to -date budgeted operating loss. The current forecast indicates the center's performance will be around $259,000 lower loss than budgeted. Parking Fund Through March, approximately 75.0% of anticipated operating revenue has been realized. Operating revenues increased compared to the prior fiscal year due in part to fee enhancements that became effective July 1, 2015. Due to the transient nature of parking customers, it is difficult to isolate the amount of revenue that is directly related to fee increases. Market garage revenues are down due to the current hotel construction and Norfolk Southern relocation. Church Avenue and Gainsboro garage have increased occupancy in addition to an enhancement in fees. Operating expenses decreased 3.7% or approximately $76,000. Operating income, before the net decrease of non - operating expenses and transfers was about $632,000. After non - operating expenses and transfers, the fund's change in net position was around $292,000. Closing In March, the U.S. unemployment increased to 5.0 %, up 0.1% from February. Consumer spending increased slightly in March related to rising fuel prices. With a strengthening housing market and a stabilizing manufacturing sector, it is expected that economic activity should accelerate in 2016 as rising employment, income, home values and confidence drive more spending. The local economy has continued to grow at a moderate pace in the fiscal year 2016. The City's financial performance will continue to be carefully monitored by the various departments which are involved with oversight of the City's budgeting and financial processes. Please contact me with any questions you have on these financial statements Sincerely, Barbara A. Dameron Director of Finance Attachments C: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon Reynolds, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum City of Roanoke, Virginia Report of City Manager Transfers Nine Months Ended March 31, 2015 (Unaudited) Transfer 10/13115 FYI 6 Citizen Survey Contingency Number Date Explanation From CMT15 -00084 07/07/15 Virginia Geographic Information Capital Fund Contingency CMT15 -00164 11/30/15 Ni (VGIN) /Lidaf for GIS Capital Fund Contingency CMT15 -00088 07/13115 Scanning Project Contingency GMT15 -00089 07114/15 Transfer of Donated Funds for Contingency CMT15 -00170 12/02/15 Use Police CMT15 -00122 08/18/15 ImageTrend Cubes for Fire and Contingency CMT15 -00195 12/08/15 EMS Vehicles General Services and GMT15 -00124 08119/15 Transfer Funds for Court Clerks Contingency CMT15 -00127 09/09/15 Digitizing Clerk Records- Logan Miscellaneous Systems CMT15 -00130 09/10/15 Cell Phone Tower Consulting Contingency Fees CMT15 -00152 10/13115 FYI 6 Citizen Survey Contingency CMT15 -00157 10/29/15 Funding for Training Room and Contingency Human Resources Furniture CMT15 -00164 11/30/15 Police - Women's Locker Room Capital Fund Contingency Expansion CMT15 -00166 11130/15 RouteSmart GPS System Capital Fund Contingency CMT15 -00170 12/02/15 Snow Contingency Police CMT15 -00194 12/08/15 Snow Contingency Department of Technology CMT15 -00195 12/08/15 Snow Contingency General Services and Suslainabilily CMT15 -00196 12108/15 Snow Contingency Fire CMT15 -00199 12/10/15 Deer Culling Contingency To Amount Technology Fund Continency $ 36,098 Clerk of Circuit Court 13,546 Police - Serivices 26,627 Fire - Support Juvenile & Domestic Relations Court; General Clerk of Circuit Court Planning, Building & Development Department of Management & Budget Enviromental Management and Human Resources General Services Department of Technology Transportation - Snow Removal Transportation - Snow Removal Transportation - Snow Removal Transportation - Snow Removal Police - Animal Control CMT16 -00008 01/28/16 Video Storage for Police Body Contingency Department of Technology and Sheriff In -Car Cameras CMT16 -00021 02/25116 Police Building Video Cameras Contingency Police - Administration Notes: Under City Code section 2 -121, the City Manager has authority to make transfers up to $75,000 between departments from July through March and in any amount from April to June. The City Manager has the authority to make unlimited transfers within departments. The scope of this report is limited to interdeparlment transfers that are $10,000 or greater. 1 15,500 55,500 50,000 10,000 26,572 72,570 50,000 75,000 20,332 21,994 10,596 17,625 68,100 64,486 34,979 City of Roanoke, Virginia Report of City Manager Contingency Nine Months Ended March 31, 2015 (Unaudited) Transfer Number Date Explanation To Amount Balance of Contingency at July 1, 2015 $ 1,297,566 Contingency Transfers: CMT15 -00088 07/13/15 Scanning Project Clerk of Circuit Court (13,546) CMT15 -00090 07/16/15 First Quarterly Installment of Office of Communications (10,425) Marketing Funding for Office of Communications CMT15 -00120 08/14/15 City Support for August Housing City Manager (5,000) Summit CMT15 -00122 08/18/15 ImageTrend Cubes for Fire and EMS Fire - Support (15,500) Vehicles CMT15 -00124 08/19/15 Transfer Funds for Court Clerks Juvenile & Domestic Relations Court; (55,500) General District Court CMT15 -00130 09/10115 Cell Phone Tower Consulting Fees Planning, Building & Development (10,000) CMT15 -00151 10/02/15 Second Quarterly installment of Office of Communications (10,425) Marketing Funding to the Office of Communications CMT15 -00152 10/13/15 Transfer funds for FY16 Citizen Dept of Management & Budget (26,572) Survey CMT15 -00157 10129/15 Funding for Training Room and Enviromenlal Management, Human (73,570) Human Resources Furniture Resources, and Purchasing CMT15 -00198 12/09115 Transfer to cover Save- A -Thon and Director of General Services and (5,673) Cigarette Littering Marketing Sustainability CMT15 -00199 12/10/15 Deer Culling Police - Animal Control (68,100) CMT15 -00207 12129115 To cover expenditures associated City Manager (15,509) with the United Way Campaign CMT16 -00005 01/19/16 Third Quarterly Installment of Office of Communications (10,425) Marketing Funding to the Office of Communications CMT16 -00008 01/28/16 Video Storage for Police Body and Department of Technology (14,061) Sheriff In -Car Cameras CMT16 -00009 01/29/16 Premier Parking Contract Director of General Services and (3,265) Sustainability CMT16 -00021 02/25/16 Police Building Video Cameras Police - Administration (34,979) CMT16 -00039 03126/16 Fourth Quarterly Installment of Office of Communications (11,425) Marketing Funding to the Office of Communications Available Contingency at March 31, 2016 2 $ 913,591 Revenue Source General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and FOrleitures Revenue from Usa Of Money and Pmpedy Intergovernmental Charges for Services Internal Services Transfers From Other Funds Miscellaneous Revenue Total Expenditures General Government Judicial Administrabou Public Safety Public Works Health and Welfare Parks, Recreation and Cultural Community Development Transfer to Debt Service Fund Transfer to School Fund Nondeparmental Total CITY OF ROANOKE, VIRGINIA GENERALFUND FOR THE EIGHT MONTHS ENDED MARCH 29, 2016 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Revenue Budget Budget Variance $ 109.827,000 $ (35811,054) 78,120000 (26.005,423) 1196.000 (510,235) 1.284.000 (635010) 235.000 (91,953) 69,872.2W (28,723,994) 8,427,000 (2,96 2,216) 2520, WO (808 137) 45,301 - 652,169 (342977) $ 2]21]],6]0 5 (95,879,900) Actual Jul 1 -Mar 31 2015 -2016 $ 74,015.946 52,114,5]] 664 765 648,990 143,04] 41148,206 4]4.]84 ]13,863 45,301 309,192 S 1]8,296.6]0 Actual Percent of Jul 1 -Mar 31 FY16 ya FY15 Budget 2014 w 2015 Variance Received $ 69534,479 6.4% 674% 49,776,303 4.7% 66.7% 866.562 (209hA) 57.3% 841,913 (229%) 505% 147,031 (27 %) 609% 41,205,822 (0.1 %) 589% 5,493,691 (0.3 %) 650% 1,]08,328 03% 680% 72,652 (376 %) IWO% 480445 (35.6%) 474% E 1]0,126,224 3.6% 64.0% STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Expenditure Uncommitted Budget Balance $ 15.656,276 $ 278],272 8.675,007 2,280,122 65.741,084 14.641 488 26,0]8.]25 4.964,999 39.346.419 12, 806.352 10,564,572 2,523,922 7,961,561 2211436 12,716,023 1 7W,297 77794,WO 19,448,503 9,39$82] 5,350,997 $ 273,920,294 $ 80,824,309 Actual Jul 1 - Mar 31 2015 -2016 $ 12.869,004 6,394,885 51,100,395 21,093,726 26,541,067 8,040,650 5,]50.126 10,925,726 66,345497 4,042,830 $ 295,103904 Actual Percent of Jul 1 -Mar 31 FY16 vs FY15 Budget 2014 -2015 Variance Obligated $ 11,598.944 10.9% 82.2% 6,148,198 4.0% 73.7% 50,942,989 (13% 771% 19,979,247 5.6% 80.9% 27,002,884 (1] %) 67.5% 7,872.700 2.1% 761% 5590,495 29% 722% 10,692293 22% 85.9% 55,W5,903 44% 75.0% 5. (87.048 (26.3 %) 430% $ 201,220,701 1.9% 74.9% 4 CITY OF ROANOKE, VIRGINIA STORMWATER UTILITY FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE NINE MONTHS ENDED MARCH 31, 2016 (UNAUDITED) FY 2016 Adopted Budget FY 2016 FY 2015 Operating Revenues Stormwater Utility Fees $ 3,741,985 $ 3,088,342 $ 1,489,971 Total Operating Revenues 3,741,985 3,088,342 1,489,971 Operating Expenses Operating Expenses 4,347,911 2,241,700 1,394,188 Depreciation - 263 - Total Operating Expenses 4,347,911 2,241,963 1,394,188 Operating Incomel(Loss) (605,926) 846,379 95,783 Nonouerating Revenues /(Expenses) Investment Income - 8,860 570 Interest Expense (74,825) (49,902) (14,314) Net Nonoperating Revenues (74,825) (41,042) (13,744) Income/(LOSS) Before Transfers and Contributions (680,751) 805,337 82,039 Transfers and Contributions Transfer from General Fund 806,588 278,316 624,845 Transfer from Capital Projects Fund - - 75,000 Transfer to DoT Fund - (5,700) - Transfer to Capital Projects Fund - (20,500) Transfer to Debt Service Fund (421,723) (343,429) (207,863) Net Transfers and Contributions 384,865 (91,313) 491,982 Change in Net Position $ (295,886) $ 714,024 $ 574,021 4 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE NINE MONTHS ENDED MARCH 31, 2016 (UNAUDITED) FY 2016 Budget YTD FY 2016 FY 2015 Operating Revenues Rentals $ 3,340,600 $ 3,577,784 S 2,570,076 Event Expenses 1,363,317 965,049 1,286,532 Advertising 348,645 288,647 356,817 Admissions Tax 359,345 377,590 326,294 Facility SurchargelTicket Rebate 322,553 277,360 296,093 Commissions 161,424 130.223 163,843 Ancillary 142,724 181,398 57,726 Miscellaneous 76,275 74.819 63,824 Total Operating Revenues 6,114,883 5,872,870 5,121,205 Operating Expenses Personal Services 925,686 842,222 843,190 Operating Expenses 5,480,167 5,146,318 4,519,844 Management Fees 298,944 288,747 288,747 Depreciation 785,540 785,540 697.928 Total Operating Expenses 7,490,337 7,062,827 6,349,709 Operating Loss (1,375,454) (1,189,957) (1,228,504) Nonooeratina Revenuest(Expenses) Investment Income - 65,003 72,133 Interest Expense (384,019) (375,965) (413,487) Net Nonoperating Expenses (384,019) (310,962) (341,354) Net Loss (1,759,473) (1,500,919) (1,569,858) Transfers and Contributions Transfer from General Fund 1,069,445 1,069,445 1,070,555 Net Transfers and Contributions 1,069,445 1,069,445 1,070,555 Change in Net Position $ (690,028) $ (431,474) $ (499,303) 5 6 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE NINE MONTHS ENDED MARCH 31, 2016 (UNAUDITED) FY 2016 Adopted FY 2016 Budget Budget YTD FY 2016 FY 2015 Operating Revenues Market Garage $ 448,000 $ 336,000 $ 262,209 $ 299,708 Elmwood Park Garage 642,000 481,500 453,193 470251 Center in the Square Garage 371,000 278,250 294,442 266,352 Church Avenue Garage 675,000 506,250 515,990 460,369 Tower Garage 437,000 327,750 330,612 310,734 Gainsbano Garage 103,000 77,250 132,582 62,839 Campbell Garage 168,000 126,000 127,606 100,527 Williamson Lot - - (275) 60.703 Higher Ed Center Lot 45,000 33,750 39,225 33 441 Market Lot 39,000 29,250 34,087 30,757 Elmwood Lot 80,000 60,000 64,398 57,831 Warehouse Row Lot 41,000 30,750 28,773 25,885 West Church/YMCA Lots 26,000 19,500 17,513 19,703 Off Street Parking Violations (All Locations) 55,000 41,250 39,462 43,172 On Street Parking Violations 365,000 273,750 269,860 263,283 Total Operating Revenues 3,495,000 2,621 250 2,609,677 2,505,555 Operating Enter. Operating Expenses 2,104,445 1,578,334 1,233,015 1,330,975 Depreciation 961,698 744,453 744,453 722,923 Total Operating Expenses 3,066,143 2,322,787 1,977,468 2,053,898 Operating Income 428,857 298,463 632,209 451,657 Nonoperating R IIE ) Investment Income - - 61,981 56,169 Interest Expense (45 2,055) (339,041) (401,889) (436 664) Net Nonoperating Expenses (452,055) (339,041) (339,908) (380,495) Incomet( Loss) Before Transfers and Contributions (23,198) (40,578) 292,301 71,162 Transfers and Contributions Transfer from Capital Projects Fund - - - 125,000 Transfer to DoT Fund - - - (017) Net Transfers and Contributions 124,083 Change in Net Position $ (23,198) $ (44578) $ 292,301 $ 195,245 6 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED MARCH 31, 2016 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED MARCH 31, 2016, BALANCE AT BALANCEAT BALANCE AT FEBRUARY29,2016 RECEIPTS DISBURSEMENTS MARCH31,2016 MARCH31,2015 CONSOLIDATED FUNDS 31,037.909.06 73,"3,62242 26,397,093.78 79,084,037.70 18,109,219.60 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING MARCH 31, 2016. THAT SAID FOREGOING: CASH DEPOSITS IN TRANSIT CASH IN WELLS FARGO BANK INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL EPIC PUBLIC FUNDS MONEY MARKET VIRGINIA INVESTMENT POOL HRCCC - VIRGINIA INVESTMENT POOL VIRGINIA SNAP PROGRAM (US SECURITIES) TOTAL April 28,2016 65,783.27 24,117,0275" 15,835,0"".13 23,167.31 15,120,459.57 3,784,189.80 20.538.366.D8 79,48 4,037 .70 EVELYN POWERS, TREASURER 7.b.1. City of Roanoke Financial Report Nine Months Ended March 31, 2016 FY16 General Fund Overview Through March, FY16 recognized revenues were 64.8% the current revenue estimate. This was an increase of 3.6% compared to the same period in FY15. Current real estate tax increased 6.6% or $4.z million primarily related to the tax rate increase. Other local taxes were up 4.7 %, or $2.3 million compared to last year due to strong performance in meals tax which increased 4.6% when adjusted for the rate increase and an increase in Business License tax payments. YTD expenditures were 74.9% of FY16 budgeted expenditures, and were 1.9% higher than the same period last year due to increased funding for schools, the timing of payments for maintenance and recycling contracts, and additional elections. 21.0 18.0 y 15.0 c O 12.0 9.0 6.0 3.0 0.0 Sales Tax Growth FY16 Revenue Estimate $20.5 M 8 Months Ended 2129 • Prior YTD Actual • YTD Budget YTD Actual Sales tax revenue increased z.1% over same period in FY15, and is 1.4% higher than YTD budget. 3 15.0 12.0 a c 9.0 �1t1 �tx11 Meals Tax FY16 Revenue Estimate $15.476 M 8 Months Ended 2/29 Prior YTD • YTD Budget YTD Actual FY16 revenue is 2.i% higher than budget YTD. The tax rate increased from 5.0% to 5.5 %, effective July 1, 2015. Adjusting for this, revenues grew 4.6% over the prior year. 4 Ac 4.0 N 0 3.0 2 2.0 1.0 0.0 Lodging Tax Exceeding Budget and Prior Year FY16 Revenue Estimate $4.267 M 9 Months Ended 3131 ■ Prior YTD ■ YTD Budget YTD Actual Lodging tax revenue increased 5.7% over FY15, and is 3.4% higher than budget YTD. Personnel (Salary /Benefit) Lapse 1* 100.0 75.0 a 0 50.0 25.0 0.0 Target Actual 9 Months Ended 3131 YTD generated personnel lapse is o.9% or $698k ahead of target. Children's Services Act (CSA) 10.0 6.0 0 4.0 PRIM m Target Actual 9 Months Ended 3/31 YTD expenses are 13.1% or $o.9m below target of $6.6m. 7 1,000 800 600 400 t 200 Residential Juvenile Detention Target Actual 9 Months Ended 3131 YTD expenses are 17.5% or $117.5k above target of $669k. 2,000 N 1,500 1,000 N 0 500 L F Solid Waste Tipping Fees N* Target Actual 9 Months Ended 3/31 YTD costs are 2% or $23k below target of $i.5M. 1000 N 800 soo 400 200 Motor Fuel Expenses Target 9 Months Ended 3/31 Actual YTD expenses are 1.9% or $14K above a non - seasonally adjusted target of $711K. 10 City Performance Through March Total revenues through March were 3.6% higher than the prior year. Real Estate, Business License, Prepared Food and Beverage tax payments contributed to the revenue increase. YTD expenditures were 1.9% higher than the same period in the prior year mainly attributed to timing of payments and increased funding to Schools. Expenditures will continue to be monitored by management. In March, the national unemployment increased to 5.0 %, up from 4.9% the previous month. Rising fuel prices affected consumer spending but housing market and manufacturing sector improvements should accelerate economic activity in zoi6. Local economy continued to grow at a moderate pace. I I SW016 Dispelling Myths, Moving Forward'. Science and Mental Health (Mini Medical School I Dispelling Myths, Moving Forward: Science and Mental Health (Mini Medical School) NiI= Where May 12, 2016, 6 p.m. to 8 p.m. Virginia Tech Carilion School of Medicine, M 106 2 Riverside Circle, Roanoke, VA 24016 In recognition of May as Mental Heath Month, the Virginia Tech Carilion School of Medicine is offering a three - part series debunking myths surrounding mental health issues. Professionals and policy makers will take you on a journey from the olden days of 'madness' to a view of the future. May 12 - Quest for a Cure: A History of Mental Health Care htp/imedici%.vtc.vtWWevwn /2016ilmay112JdispelIing- myths - moving - forward science -aM- mental/ 1/2 9312016 Dispelling Myths, Moving Forward: Scieme and Mental Health (Ml in Medical School) I May lY - I ne -urrent ano huture ]clence or Mental. Plea Lin fare May 26 - Moving Forward: A Community Response The cost is $20 for all three nights. A portion of the proceeds will go to Mental Health America of Roanoke Valley. Register here. (http: / /tinyurl.com/VTC -MMS -2016) This event costs $20 to attend. The host is Dave Trinkte, M.D.. For more information, please call 540 - 526 -2515, or You can also on the Virginia Tech Calendar. This map shows where the Virginia Tech Carilion School, of Medicine is Located in Roanoke, VA at 2 Riverside Circle. 0 V Carla ;�� 1ec h leant, Necearc, Ir fine fl rkn= Stwhu O - G0._9le ?Map data M2016 Goggle hftp :ll medicine .Ac.A.Wuleven(sl20181mayll2 /dispelling- myths- moving- forwardscience-and-mwn ll 92 Roanoke, VA Roanoke General City News Posted on: May 3, 2016 Citizens Invited to Attend Community Stakeholders Meeting on Governor's Executive Order Roanoke, VA — A Community Stakeholders Meeting will be held on Friday, May 6, 2 p.m., in Roanoke City Council Chambers at the Noel C. Taylor Municipal Building, 215 Church Ave. SW. Secretary of the Commonwealth Kelly Thomasson will share information about Governor Terry McAuliffe's recent executive order restoring voting rights. Also in attendance will be Senator John Edwards, Delegate Sam Rasoul, and Roanoke City Councilman Sherman Lea. The meeting will be sponsored by Brown Virginia. Governor McAuliffe's executive order restores the rights to all individuals who, as of April 22, 2016, have completed the terms of incarceration and have completed any period of supervised release (probation or parole) for any and all felony convictions. The public is invited to attend this meeting to learn more about this executive order. For more information, contact Brown Virginia at www.BrownVA.org /take- action or call (703) 957 -0611 #ft# Tools RSS MVROANOKE Categories • All Categories • Roanoke General City News • Roanoke Ne ghborhood New • Roanoke Street Clos no Updates hftp://www.romokeva.gov/civicalerts.aspx?AID-255 Page 1 of -_,. -- 5/3/2016 ROANOKE Roanoke's Neighborhoods cordially invite YOU to attend their May 2016 Neighborhood Month Events Celebrating Life in Roanoke's Neighborhoods May is Neighborhood Month — a celebration of unity and neighborhood pride hosted by Roanoke's neighborhood organizations. During Neighborhood Month, an opportunity is provided for neighborhoods to come together as one community... to celebrate our neighborhoods ... as we have so much to celebrate! Scheduled events this year include: Sat. Apr. 30 8:30a - 1:30P Neighborhood Month Conference for Roanoke Neighborhoods 714 1 3th St SW Sat. May 7 8a-3p Airlee Court Annual '24-block Yard Sale' Between Williamson & Hershberger NE Fri. May 13 11 a - 3p Melrose Rugby Annual 'Fish Fry' 1 730 Orange Ave NW Sat. May 14 8a - 1 p Hurt Park School Yard Sale 1 525 Salem Ave SW Sat. May 14 8a - 1 p Loudon - Melrose Annual 'FREE Yard Sale' 1427 Melrose Ave NW ..... (or until everything is gone) Tues- May 17 7p - Sp Grandin Court Neighborhood Assoc. 'Plant Exchange & Give -A -Way 2621 Barham Rd SW !"" OL Roanoke celebrates art, music ' . A and literature with Art by Bus RIDE SOLU'17ONS, THE ROANOKE ARTS LONIMISS1ON and the G,,aw, Roanoke ti -anslt Company arc bringing back th, Art by Bus program this spring. Fbr Ih e seat d ... n a ro ' I t Led work' L om the ,ity' public arts collection mill be dnplay,d ... ul a 'trnn t C Cr r Valley Ut t t f user. I ht p 6 -am mra *s to pmmotc the value of public tranapor¢lliou to our communitay by bonging usual airs, musical perfnrmnnu', and ineputdt uun„onlc thr �allce'a 6r�s nuworl:. �� - -Ibe Rr anok, Arts C nun sv w dho'r Ir rr works of art fmm is collection oC v nearly 100 coo ks be reUcnal artists. rVsso Imaniug is the NVIiu, by Bus r program (\Ieighan Sharp ol ftollmsUnh- usrLN w 'el III thrc gh a u npelitive process b} a panel of arts cm rt"i"iou and commurm members. She sill rid, vari- ,iY ws buses This spring to produce literary socks about thepcople the m„ts and the n neighborhoods xhe travels thivugh_ Her 4 r; work can he follow,d at the AANtcr by Bus pa,ehook page. Finally. RIDE Solutions mill work widr local musicians to sponsor a ties of short eon„rt, on th, Star I.iu' holy' non ,,oar acv bums a e ihmughow thrd ,,rawa, of Ibc An be But s, f oe ro� rAmrtm painfings of regional artisCS. program. Waynesboro opens Water Trail IHI (Illy Of AAA1AIi513ORO ol0dallu tpuud the VA a�b�unVA tt I )nlon \I 112. "Chc drdrir some Ft I'd, heels of tha ACCanr "Coil b,ing rccogni <ed at VMI's ISo, o LotAnginia Spnposium."FhcWapncxboroWu- i . h d t ight pr L cts is the state of Virginia m be., ":ualyd ihr Coc,n nrrI Ku'ucumcutal Gsecllcnec -rl Tha taill.n tou, nelc.trcmhorthe South Ri," Lich isms 11-TII RiclgecI , Park ur Basic Park. Each park has a noc boot izmp Io make it ,e�c for paddlers to access the the rampe were mnrpleieel with funding from the Department of CGai ue vud hdand ltisherics as ",IT as the oC AA'avnesboio. I oot, plans are in the r'vrks to connact Waynesboro'= path with Lngnata Couutcb in Crimora and ultimately Goa ury ria water tail. 'Phis mould add snare 20+ river ,,riles of trail malting \F'mnexborrr Water 'Frail the ideal sinning point for multiple -day float trips. VIRGINIA TOWN & CITY I APRIL 2016 5 Claude "Sport" Page, III 1515 Cove Road, N. W. Roanoke, Virginia 24017 Dear Mr. Page: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member of the Parks and Recreation Advisory Board. Sincerely, t►qi✓ tephanie M. Moon Re ds City Clerk Enclosures pc: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenuc, S. W., Suik 456 - r; ',' Roanoke, Virginia 24011 -1536 'I'eleDhnne: (541))853-2541 1 Fur. (5411)X5) -1145 N11,1IIAN11! NI. MOON REYNOLDS, NIM( E-mail: tlerk(. runno kevagm- C'IXFLIA F. NI('('OY ('ily ('lerk Ilepnly ('iry ('lerk CE( '4:LIA'1'. WER11, ('NJ(' A.,,!,Imtl DeRnh ('ily ('lerk May 4, 2016 Claude "Sport" Page, III 1515 Cove Road, N. W. Roanoke, Virginia 24017 Dear Mr. Page: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member of the Parks and Recreation Advisory Board. Sincerely, t►qi✓ tephanie M. Moon Re ds City Clerk Enclosures pc: Nicole R. Ashby, Secretary, Parks and Recreation Advisory Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, CLAUDE "SPORT' PAGE was reappointed as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fourth day of May City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)X5 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC &,n.11: clerk @)oanokevn.guv Cif} Clerk CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk May 4, 2016 Laura Eichenlaub 2002 Langdon Road, S. W. Apartment #28 Roanoke, Virginia 24015 Dear Ms. Eichenlaub: At a regular meeting of the Council of the City of Roanoke that was held on Monday, May 2, 2016, you were appointed to fill the unexpired term of Gail Burruss as the Blue Ridge Behavioral Healthcare Board representative of the Court Community Corrections Regional Program Community Criminal Justice Board, ending June 30, 2018. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Laura Eichenlaub May 4, 2016 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as the Blue Ridge Behavioral Healthcare Board representative of the Court Community Corrections Regional Program Community Criminal Justice Board. Sincerely, tn. Stephanie M. Moon Reynolds, MMC City ity Clerk PC: Beth Lipes, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017 -2139 Debbie Bonniwell, Chief Executive Officer, Blue Ridge Behavioral Healthcare, 301 Elm Avenue, S. W., Roanoke, Virginia 24016 -4001 COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council, which was held on the second day of May 2016, LAURA EICHENLAUB was appointed as the Blue Ridge Behavioral Healthcare Board representative of the Court Community Corrections Regional Program Community Criminal Justice Board, to fill the unexpired term of Gail Burruss for a three -year term of office ending June 30, 2018. 2016. Given under my hand and the Seal of the City of Roanoke this fourth day of May City Clerk (I ` CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853-2541 Far. (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MhIC E -mail clerk(a)roanakeva.gov CECELIA F. MCCOY Ch Clerk Deputy Cie, Clerk CECELIA T. W EBB, CMC A,sWa,a Deputy City Clerk May 4, 2016 Captain Samuel Roman 1712 Lonna Drive Roanoke, Virginia 24019 Dear Captain Roman: At a regular meeting of the Council of the City of Roanoke that was held on Monday, May 2, 2016, you were reappointed as the Police Chief Designee of the Court Community Corrections Regional Program Community Criminal Justice Board, for a three -year term of office ending June 30, 2019. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Captain Samuel Roman May 4, 2016 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as the Police Chief Designee of the Court Community Corrections Regional Program Community Criminal Justice Board. Sincerely, Stephanie M. Moon Reynolds, MMC City ity Clerk PC: Beth Lipes, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017 -2139 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council, which was held on the second day of May 2016, CAPTAIN SAMUEL ROMAN was reappointed as the Police Chief Designee of the Court Community Corrections Regional Program Community Criminal Justice Board, for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fourth day of May v City Clerk May 4, 2016 The Honorable Timothy A. Allen City Sheriff City of Roanoke Roanoke, Virginia Dear Sheriff Allen: At a regular meeting of the Council of the City of Roanoke that was held on Monday, May 2, 2016, you were reappointed as the City representative of the Court Community Corrections Regional Program Community Criminal Justice Board, for a three -year term of office ending June 30, 2019. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be Provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W, Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -nmil: elerk(a?raanokeva...y CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk May 4, 2016 The Honorable Timothy A. Allen City Sheriff City of Roanoke Roanoke, Virginia Dear Sheriff Allen: At a regular meeting of the Council of the City of Roanoke that was held on Monday, May 2, 2016, you were reappointed as the City representative of the Court Community Corrections Regional Program Community Criminal Justice Board, for a three -year term of office ending June 30, 2019. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be Provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." The Honorable Timothy A. Allen May 4, 2016 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as the City representative of the Court Community Corrections Regional Program Community Criminal Justice Board. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures PC: Beth Lipes, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017 -2139 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council, which was held on the second day of May 2016, TIMOTHY A. ALLEN was reappointed as the City representative of the Court Community Corrections Regional Program Community Criminal Justice Board, for a three -year term of office ending June 30, 2019. 2016, Given under my hand and the Seal of the City of Roanoke this fourth day of May l it t City Clerk Terry King 500 Cahas Lane Boones Mill, Virginia 24065 Dear Mr. King: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were appointed to replace Lieutenant Stephen Keatts (Police Department) as the Public Safety representative of the City of Roanoke Pension Plan, Board of Trustees for a two -year term of office ending June 30, 2018. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as the Public Safety representative of the City of Roanoke Pension Plan, Board of Trustees. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures PC: Barbara A. Cameron, Secretary, City of Roanoke Pension Plan, Board of Trustees CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephmm: (54a853 -2541 IF..: (540)853 -1145 SI LPIIANIC M. MOON RLYN06DS, MMC E -mail cicrk(ulroxnokevu . gnv CF.CEI.IA F. MCCOV City Clerk Depnry City Clerk May 5, 2016 CECELIA T. WEBB, CMC Assistant Deputy City Clerk Terry King 500 Cahas Lane Boones Mill, Virginia 24065 Dear Mr. King: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were appointed to replace Lieutenant Stephen Keatts (Police Department) as the Public Safety representative of the City of Roanoke Pension Plan, Board of Trustees for a two -year term of office ending June 30, 2018. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as the Public Safety representative of the City of Roanoke Pension Plan, Board of Trustees. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures PC: Barbara A. Cameron, Secretary, City of Roanoke Pension Plan, Board of Trustees COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016 TERRY KING was appointed as the Public Safety representative of the City of Roanoke Pension Plan, Board of Trustees for a two -year term of office ending June 30, 2018. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May v City Clerk tr� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 81'EPIIANIE M. MOON REYNOLDS, MMC City Clerk E -mail elerk(Nrommknvo.,o CECELIA F. MCCOV Deputy City Clerk May 5,2016 Y CECELIA T. WEBB, CMC Asnismnr Deputy Go Clerk Michael B. Shockley 1011 Penmar Avenue, S. E. Roanoke, Virginia 24013 Dear Mr. Shockley: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member (City employee) of the City of Roanoke Pension Plan, Board of Trustees for a four -year term of office ending June 30, 2020. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required '4o read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member of the City of Roanoke Pension Plan, Board of Trustees. Sincerely,, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures PC: Barbara A. Dameron, Secretary, City of Roanoke Pension Plan, Board of Trustees COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016 MICHAEL B. SHOCKLEY was reappointed as a member (City employee) of the City of Roanoke Pension Plan, Board of Trustees for a four -year term of office ending June 30, 2020. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May City Clerk c CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telepnm,e: (540) 853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC F. Wl: 1E.kC>roanokeva.gev CECELIA F. MCCOY City Clerk Dcpuly City Clerk May 5, 2016 Mary L. Kegley 333 Tinker Creek Lane, N. E. Roanoke, Virginia 24019 Dear Ms. Kegley: CECELIA T. W EBB, CMC Assistant Deputy Chy Clerk At a regular meeting of the Council of the City of Roanoke that was held on Monday, May 2, 2016, you were appointed to replace Louise Kegley as Fishburn Family representative of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2019. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Mary L. Kegley May 5, 2016 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as the Fishburn Family representative of the Mill Mountain Advisory Board. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures PC: Nicole R. Ashby, Secretary, Mill Mountain Advisory Board COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, MARY L. KEGLEY was appointed as the Fishburn Family representative of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May City Clerk t CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church AYenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 4 Telephone: (540)853 -2541 Fax: (54h)8534145 S'I'EPIIANIE M. MOON REYNOLDS, MMC E -nuul: elerkpgraanokevu, v CECELIA F. MCCOY City Clerk Deputy City Clerk May 5, 2016 Whitney H. Feldmann 2932 Lockridge Road Roanoke, Virginia 24014 Dear Ms. Feldman: CECELIA T. WEB& CMC Assistant Deputy Cit, Clerk At a regular meeting of the Council of the City of Roanoke that was held on Monday, May 2, 2016, you were appointed to replace Kae N. Bolling as the Mill Mountain Garden Club representative of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2019. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Whitney H. Feldmann May 5, 2016 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as the Mill Mountain Garden Club representative of the Mill Mountain Advisory Board. Sincerely, Stephanie M. Mo6Y Reynolds, MMC City Clerk Enclosures pc: Nicole R. Ashby, Secretary, Mill Mountain Advisory Board COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, WHITNEY H. FELDMANN was appointed as the Mill Mountain Garden Club representative of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May City Clerk u ` CITY OF ROANOKE OFFICE OF THE CITY CLERK Q) 215 Church Avenue, S. W., Room 456 Roanoke, Virgfi la 24011 -1536 'rele,lur e: 1541 Pax: (540)853 -1145 S] EPDAN1E M. MOON REYNOLDS, MM( E- 1nail: elerkturonnokeva.quv C' ECELIA F. MCCOY City Clerk Deputy City Clerk CECELIAT. WEBB, CIVIC May 5, 2016 AWstant Deputy CUy Clerk Donald Dillard 4620 Oakland Boulevard, N. W. Roanoke, Virginia 24012 Dear Mr. Dillard: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member (City Employee representative) of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures Michele Vineyard, Secretary, Personnel and Employment Practices Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, DONALD DILLARD was reappointed as a member (City Employee representative) of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginh 24011 -1536 Telephone (540)853 -2541 Fax: (540) 853 -1145 STEPLANIE M. MOON REYNOLDS, MMC E-rnn0: elerk(nlroanukevn.gm, CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC May 5, 2016 Assistant Deputy City Clerk Police Captain Richard Morrison 7629 Whistler Drive, S. W. Roanoke, Virginia 24018 Dear Captain Morrison: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member (City Employee representative) of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, St Moon ynol MMC City Clerk Enclosures c: Michele Vineyard, Secretary, Personnel and Employment Practices Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, RICHARD MORRISON was reappointed as a member (City Employee representative) of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May Patice L. Holland 5277 Crumpacker Drive Roanoke, Virginia 24019 Dear Ms. Holland: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing COPY of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Roanoke Arts Commission, Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures c: Melissa Murray, Secretary, Roanoke Arts Commission CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Faa: (540)853 -1145 STEPIIANIE M. MOON REYNOLDS, MMC E -mail elerk(a),rpanokeva . gpv City Clerk CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC May 5, 2016 Assistant Deputy Clr' Clerk Patice L. Holland 5277 Crumpacker Drive Roanoke, Virginia 24019 Dear Ms. Holland: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing COPY of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Roanoke Arts Commission, Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures c: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To -wit: I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, PATICE L. HOLLAND was reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May v u City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 0 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 SrEF11ANIE M. MOON REYNOLDS, MMC E -mail CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC May 5, 2016 Assistant Deputy City Clerk Jeremy W. Butterfield 2324 Berkeley Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Butterfield: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Roanoke Arts Commission. Siinc�e�rely, A Stephanie M. Moon Reynolds, MMC City Clerk Enclosures c: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, JEREMY W. BUTTERFIELD was reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May City Clerk CECELIAT. WEBB, CIVIC May 5, 2016 AWsta,n Deport Cln clerk Thomas L. McKeon 3350 One Oak Road, S. W. Roanoke, Virginia 24018 Dear Mr. McKeon: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures c: Melissa Murray, Secretary, Economic Development Department CIT0 Y OF ROANOKE 0 OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fn.: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -mail: rlerk(ee oanokevu.gov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIAT. WEBB, CIVIC May 5, 2016 AWsta,n Deport Cln clerk Thomas L. McKeon 3350 One Oak Road, S. W. Roanoke, Virginia 24018 Dear Mr. McKeon: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures c: Melissa Murray, Secretary, Economic Development Department COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, THOMAS L. MCKEON was reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May � tn. ryt pp� City Clerk b CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 - -?+" Roanoke, Virginia 24011 -1536 Telephone: (540)953-2541 IF..: ( -1 Fox: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC F -uWl: elerkerommkevx.goy CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC May 5, 2016 Astistnpt Deputy Ch, Clerk Cad C. Gates 1609 Blair Road, S. W. Roanoke, Virginia 24015 Dear Ms. Gates: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act, The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, Stephanie M. MoZeTy o ds, MMC City Clerk Enclosures c: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, CARI C. GATES was reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May City Clerk r CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Romtoke, Virginia 24011 -1536 Telephone: (540)853 -2541 pnu: (540)853 -1145 .STITHANIEM. MOON REYNOLDS, MMC E -nWI: elerk(,)raauakeva.,.e CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC May 5, 2016 Assistant Deputy City Clerk D. Jeffry Parkhill 2301 Rosalind Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Parkhill: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member (Architect) of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2019. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member (Architect) of the Building and Fire Code Board of Appeals. Siin^'.«"a. ncerrely, p" rJT ")- , ' ry1 `� rN -tai✓ Stephanie M. Moon Reynolds, MMC City Clerk Enclosures c: Tina Carr, Secretary, Building and Fire Code Board of Appeals COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, D. JEFFRY PARKHILL was reappointed as a member (Architect) of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May r7&^ ),I- City Clerk Glen Wayne Hall 2901 Corbieshaw Road, S. W. Roanoke, Virginia 24015 Dear Mr. Hall: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member (Citizen At- Large) of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required 'Yo read and become familiar with provisions of the Act" On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member (Citizen At- Large) of the Building and Fire Code Board of Appeals. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures c: Tina Carr, Secretary, Building and Fire Code Board of Appeals CITY OF ROANOKE 0 OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'Celeplione: (540)653 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -mail elerk@roanakeva.gpv CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC May 5, 2016 Assistant Deputy City Clerk Glen Wayne Hall 2901 Corbieshaw Road, S. W. Roanoke, Virginia 24015 Dear Mr. Hall: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member (Citizen At- Large) of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required 'Yo read and become familiar with provisions of the Act" On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member (Citizen At- Large) of the Building and Fire Code Board of Appeals. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures c: Tina Carr, Secretary, Building and Fire Code Board of Appeals COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, GLEN WAYNE HALL was reappointed as a member (Citizen At- Large) of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May 11 City Clerk CECELIA T. WEBB, CMC May 5, 2016 Assistant Deputy City Clerk Scott A. Horchler 1321 Morningside Street, S. E. Roanoke Virginia 24013 Dear Mr. Horchler: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates. Sincerely, ` Stephanie M. Moon Reynolds, MMC City Clerk Enclosures c: Bob Clement, Neighborhood Services Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 "telephone: (540)853 -2541 F..: (540)853 -1145 .STEPHANIE M. MOON REYNOLDS, MMC F. -nmii: cicrk(n3raanokew'Se° CECELIA F. MCC'OY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC May 5, 2016 Assistant Deputy City Clerk Scott A. Horchler 1321 Morningside Street, S. E. Roanoke Virginia 24013 Dear Mr. Horchler: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates. Sincerely, ` Stephanie M. Moon Reynolds, MMC City Clerk Enclosures c: Bob Clement, Neighborhood Services Coordinator COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, SCOTT A. HORCHLER was reappointed as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May City Clerk Cindy C. Pasternak 2606 Highland Road Roanoke, Virginia 24014 Dear Ms. Pastemak: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were appointed to replace Kenya Huffman as a member of the Roanoke Neighborhood Advocates fora three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Neighborhood Advocates. �Sincerely, Q, ryt Stephanie M. Moon Reynolds, MMC City Clerk Enclosures c: Bob Clement, Neighborhood Services Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 *;f Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)8531145 STEPIIANIE M. MOON REYNOLDS, MMC E -mail: derk@,roanokeva.gov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. W ERR, CMC May 5, 2016 Assstnnt Deputy City Clerk Cindy C. Pasternak 2606 Highland Road Roanoke, Virginia 24014 Dear Ms. Pastemak: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were appointed to replace Kenya Huffman as a member of the Roanoke Neighborhood Advocates fora three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Neighborhood Advocates. �Sincerely, Q, ryt Stephanie M. Moon Reynolds, MMC City Clerk Enclosures c: Bob Clement, Neighborhood Services Coordinator COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, CINDY C. PASTERNAK was appointed to replace Kenya Huffman as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May WA 'I) - U City Clerk c? CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'Telephone: (540)853 -2541 Fus: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC R- innil: elerkoroauokevu.,, CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC Asontant Deputy City Clerk May 5, 2016 Benjamin Bazak 1717 Mt. Vernon Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Bazak: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2019. Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board. Sincerely, VA- -!) 'I) - fyU � Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Sheila Umberger, Secretary, Roanoke Public Library Board COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE To -wit: I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, BENJAMIN BAZAK was reappointed as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2019. Given under my hand and the Seal of the City of Roanoke this fifth day of May 2016. ��11-ryt✓ City Clerk Marianne Gandee 3271 Allendale Street, S. W. Roanoke, Virginia 24014 Dear Ms. Gandee: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2019. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure pc: Sheila Umberger, Secretary, Roanoke Public Library Board CITY OF ROANOKE GO OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 '1'GepLOnc (540)89 -2541 Pax: (540)853 -1145 STEPIIANIF, M. MOON REYNOLDS, MMC P. -mail clerk @rnannkeva.pv CECELIAF.MCCOY City Clark Deputy Ci(y Clerk CECELIA T. WEBB, CMC As.kfitnt Deputy Ci(v Clerk May 5, 2016 Marianne Gandee 3271 Allendale Street, S. W. Roanoke, Virginia 24014 Dear Ms. Gandee: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2019. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure pc: Sheila Umberger, Secretary, Roanoke Public Library Board COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, MARIANNE GANDEE was reappointed as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2019. Given under my hand and the Seal of the City of Roanoke this fifth dayof May2016. City Clerk James D. Ritchie 4707 Arnold Drive, N. E. Roanoke, Virginia 24019 Dear Mr. Ritchie: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Far: (540)953 -1145 E- ,nail: therko)roanokeva.gov May 5, 2016 CECELIA F. MCCOY Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as a member (City representative) of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Roanoke Valley Greenway Commission. Sincerely, �p,� 4-,iL � Stephanie M. Moon, MMC City Clerk Enclosures c: Liz Belcher, Roanoke Greenway Coordinator, 1206 Kessler Mill Road, Salem, Virginia 24153 COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, JAMES D. RITCHIE was reappointed as a member (City representative) of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May r77" -' ) ,1- • ,10M City Clerk �J - V STEPHANIE M. MOON REYNOLDS, MM(' City Clerk Barbara A. Dameron Director of Finance Roanoke, Virginia Dear Ms. Dameron: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telepbone: (540)813 -841 Fos: 1540) $53 -1145 E -mail: elerkUarommkeva.gav May 5, 2016 CECELIA F. MCCOY Deputy City Clerk CECELIA T. W EDq CHIC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as the City representative of the Roanoke Valley Juvenile Detention Center Commission for a four -year term of office ending June 30, 2020. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act" On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member of the Roanoke Valley Juvenile Detention Center Commission. Sincerely, to- f1)o n (�✓ Stephanie M. on yno ds, MMC City Clerk Enclosures pc: Allen Hullette, Superintendent, Roanoke Valley Juvenile Detention Center, 498 Coyner Spring Roads, N. E., Roanoke, Virginia 24012 COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE To -wit: I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, Barbara A. Dameron was reappointed as the City representative of the Roanoke Valley Juvenile Detention Center Commission for a four -year term of office ending June 30, 2020. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (54D)&53 -2541 Fnx: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E- ,nail: elerk(nironnokevu.pov CECELIA F. MCC'OY City Clerk Deputy City Clerk CECELIAT. WERR,C'MC May 5, 2016 A,,kunt Deputy City Clerk Sherman M. Stovall Assistant City Manager for Operations Roanoke, Virginia Dear Mr. Stovall: At a regular meeting of the Council of the City of Roanoke which was held on Monday, May 2, 2016, you were reappointed as the Alternate City representative of the Roanoke Valley Juvenile Detention Center Commission for a four -year term of office ending June 30, 2020. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as the Alternate City representative of the Roanoke Valley Juvenile Detention Center Commission. Sincerely, WA-,It.) "'- Stephanie M. Moon Reynolds, MMC City Clerk Enclosures pc: Allen Hullette, Superintendent, Roanoke Valley Juvenile Detention Center, 498 Coyner Springs Road, N. E., Roanoke, Virginia 24012 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of May 2016, Sherman M. Stovall was reappointed as the Alternate City representative of the Roanoke Valley Juvenile Detention Center Commission for a four -year term of office ending June 30, 2020. 2016. Given under my hand and the Seal of the City of Roanoke this fifth day of May City Clerk FERRIS 40494 - 050916 ROANOKE CITY COUNCIL CONTINUATION OF RECESSED SESSION MAY 9, 2016 2:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order - -Roll Call. Mayor Bowers was absent. The Invocation was delivered by Council Member Anita J. Price. The Pledge of Allegiance to the Flag of the United States of America was led by Vice - Mayor Trinkle. NOTICE: The recessed Council meeting will be televised live and replayed on Channel 3 on Friday, May 13 at 7:00 p.m., and Sunday, May 15 at 4:00 p.m. Council meetings are offered with closed captioning for the hearing impaired. Statement of Purpose. Vice -Mayor Trinkle stated that the City Council would be adopting measures in connection with the City's Recommended 2016.2017 Fiscal Year Budget, which takes effect July 1, 2016. City Council provided an opportunity for Citizens' Comments: Tim Dayton, 610 Mountain Avenue, S. W. appeared before Council to solicit support for Roanoke Community Garden and suggested continued dialogue. Vice Mayor Trinkle referred the matter to the City Managerfor review and report back to Council with recommendations at the May 16, 2016 City Council regular session. Introduction and Consideration of Ordinances and Resolutions: A Certificate of the Director of Finance advising that funds required for the 2016 -2017 General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Fund and Grant Fund budgets will be available for appropriation. Received and filed. 1. Amendment of the Roanoke City School Funding Policy. Adopted Resolution No. 40494 - 050916. (6 -0) 2. Amendment of the City's Fee Compendium for fees charged with regard to athletic field rental for tournaments. Adopted Resolution No. 40495 - 050916. (6.0) 3. Adoption of Annual General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, Grant Funds and State Asset Sharing Program appropriations for the fiscal year beginning July 1, 2016 and ending June 30, 2017. Adopted Budget Ordinance No. 40496 - 050916. (6 -0) 4. Endorsement of an update to the Five -year Capital Improvement Program for Fiscal Years 2017 -2021; and appropriation of funds in connection therewith. Adopted Resolution No. 40497- 050916 and Budget Ordinance No. 40498- 050916. (6 -0) 5. Appropriation of FY2017 funds for Enterprise Zone. Adopted Budget Ordinance No. 40499-050916. (6 -0) 6. Approval of the 2016 -2017 HUD Consolidated Plan and 2017 Annual Plan; and authorization to submit documentation to HUD for final review. Adopted Resolution No. 40500-050916. (6 -0) 7. Adoption of a Pay Plan for officers, employees, Council appointed officers and Constitutional Officers of the City; and authorization for certain salary adjustments and merit increases and monthly stipends for certain board and commission members, effective July 1, 2016. Adopted Ordinance No. 40501 - 050916. (6 -0) 8. ADJOURNED — 2:15 P. M. CITY OF ROANOKE J� OFFICE OF THE MAYOR 215 CI IURCH AVENUE, S. W_, SUITE 452 ,G1M1 ,y ROANOKE, VIRGINIA 24011 -1594 TELEPHONE_ 0540) 851 -2444 FAX 15401853_1145 DA'ID.A. BOWERS Mayor May 9, 2016 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Trinkle and Members of Council: This is to advise you that I will not be present at the 2:00 p.m. session of Council on Monday, May, 9, 2016. Best wishes for a successful meeting. Sincerely, David A. Bowers Mayor DAB /ctw BARBARAA. DAMERON, CPA Director of Finance DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 PO Box 1220 Roanoke, Virginia 24011 -1220 Telephone: (540) 853 -2821 Fax: (540) 853 -6142 May 9, 2016 TO: Honorable Mayor and Members of Council FROM: Barbara A. Dameron, Director of Finance SUBJECT: Certification of Funding ANDREA F. TRENT .Assistant Director of Finance I, Barbara A. Dameron, Director of Finance of the City of Roanoke, in accordance with paragraph (a) of Section 25.1 of the Charter of the City of Roanoke, as amended, and Sections 2 -235 (e) and (f), Code of the City of Roanoke (1979), as amended, do hereby certify that funds required for the 2016 - 2017 General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund, Department of Technology Fund, Fleet Management Fund, Risk Management Fund, School Fund, School Food Fund and Grant Fund budgets will be available for appropriation. ALL l�I � � "��7'.�0 �-•�_ Director of Finance BAD:rs S EP11ANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone. (540) $53 -2541 Enx: (540) 853 -1145 Erma11: clerk @roanakeva.gov May 10, 2016 Suzanne P. Moore, Chairman Roanoke City School Board 2246 Denniston Avenue, S. W Roanoke, Virginia 24015 Dear Chairman Moore and Dr. Bishop: C'ECELIA F. MCCOY Deputy City Clerk CECELIA T. W EBB, CIVIC Assistant Deputy City Clerk Dr. Rita Bishop, Superintendent Roanoke City Public Schools 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 I am enclosing copy of Resolution No. 40494- 050916 amending the School Funding Policy for funding the City's School Division dated May 9, 2011 and approving and adopting the School Funding Policy for funding the City's School Division, as revised, by correcting the amount of the allowance for the deduction of the portion of the Transient Occupancy tax paid to Roanoke Valley Convention and Visitors Bureau d /b /a Visit Virginia's Blue Ridge from 1/8 of such tax collected to 3/8 of such tax collected. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 9, 2016. Sincerely, L, 1 n. --&L Stephanie M. Moon Rey s, MMC City Clerk Enclosure pc: Cindy H. Poulton, Clerk, Roanoke City School Board, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Landon C. Howard, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, N. E. Roanoke, Virginia 24016 -2044 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia Merchant, Director of Management and Budget ��yi' `Y y " N, IN THE COUNCIL OF If W CITY 01; ROANOKE, VIRGINIA The 9th day of May, 2016. No. 40494 - 050916. A RESOLUTION amending the School Funding Policy for funding the City's School Division dated May 9, 2011 and approving and adopting the School Funding Policy Im funding the City's School Division, as revised, by correcting the amount of the allowance for the deduction of the portion of the Transient Occupancy tax paid to Roanoke Valley Convention and Visitors Bureau d/b /a Visit Virginia's Blue Ridge from 1/8 of such tax collected to 3/8 of such tax collected. WHEREAS, Council adopted a School Funding Policy for funding of the City's School Division by Resolution No. 39108 - 050911, dated May 9, 2011; WHEREAS, Council adopted the revised School Funding Policy dated May 13, 2013 by Resolution No. 39652 - 051313 (the "Revised School Funding Policy "); WHEREAS, the Council adopted an amendment to the Revised School Funding Policy to amend the date on which funds are distributed to the City's School Division ( "Second Revised School Funding Policy "), by Resolution No. 39932-051214; and WHEREAS, the City Manager and the Director of Finance propose an amendment to the Second Revised School Funding Policy to correct the allowance for the deduction of the portion of the Transient Occupancy tax paid to the Roanoke Valley Convention and Visitors Bureau d /b /a Visit Virginia's Blue Ridge as set forth in the Second Revised School Funding Policy to 3/8 of such taxes collected, rather than 1/8 of such taxes collected as set forth in the Second Revised School Funding Policy ( "Third Revised School Funding Policy "). "THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: I. The School Funding Policy dated May 9, 2011, and approved and adopted by Council pursuant to Resolution No. 39108 - 050911, revised pursuant to Resolution No. 39652 - 051313, further revised pursuant to Resolution No. 39932- 051214, is hereby amended by Council, in accordance with the terms of the'I hi rd Revised School Funding Policy, it copy of which was transmitted to Council on May 9, 2016, as part of the City Council Agenda Repart dated May 9, 2016. "fhe Third Revised School funding Policy transmitted by the City Manager and the Dnector of finance to Council on May 9, 2016 be and is hereby approved and adopted as Council's policy with regard to funding the City's School Division. The City Clerk is directed to transmit an attested copy of this resolution to the School Board of the City of Roanoke and to the School Superintendent. ATTr-ST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 9, 2016 Subject: School Funding Policy Background: The School Funding Policy establishes the formula used to determine City funding of Roanoke City Public Schools (RCPS). In addition, the policy prescribes the dates by which the City will provide information and funding to RCPS. The funding formula was revised in May 2013 to allow for the deduction of Transient Occupancy tax paid to the Roanoke Valley Convention and Visitors Bureau d /b /a Visit Virginia's Blue Ridge. However, this modification erroneously listed the deduction as 1/8' of the taxes collected. The modification should have listed that 3/8`h of the tax collected will be deducted as this is the amount paid to RVCVB. The intent of the Schools Funding Policy is for the City to fund Schools at 40% of local taxes received by the City, adjusted by deductions for revenues already committed to another purpose. The attached resolution amends the formula to list the correct amount of Transient Occupancy taxes to be deducted in keeping with the original intent of the policy and will be effective July 1, 2016. Recommended Action: Adopt a resolution to amend the School Funding Policy in accordance with the amendment attached to this report (Third Revised School Funding Policy). Barbara A. Dameron Director of Finance Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Brain Townsend, Assistant City Manager for Community Development Amelia Merchant, Director of Management & Budget Rita D. Bishop, Superintendent, RCPS Kathleen A. Jackson, Chief Financial Officer, RCPS School Funding Policy Adopted: May 9, 2011 Revised: May 13, 2013 Second Revision: May 12, 2014 Third Revision: May 9, 2016 The City of Roanoke will provide funding to Roanoke City Public Schools (Schools) in an amount equal to 40% of local taxes received by the City less those adjustments noted below. Local taxes shall be the total of General Property Taxes and Other Local Taxes as reported by the City of Roanoke' plus the personal property tax relief funding provided by the Commonwealth. Adjustments shall include deduction of revenues from the Downtown and Williamson Road Special Services District real estate taxes and 3448th of the Transient Occupancy taxes provided to the Convention and Visitors Bureau d /b /a Visit Virginia's Blue Ridge as well as amounts to be paid to private entities as economic development incentive grants through current and future performance agreements approved by City Council and the Economic Development Authority of the City of Roanoke. This methodology will be used during budget preparation to determine the amount of funding appropriated for Schools, and the same method will be followed at the completion of the fiscal year to finalize the actual amount of funding provided to Schools. This may increase or decrease funding to Schools based upon actual results. The timeline for this funding shall be as follows: During budget preparation for upcoming fiscal year: On or before December 15th Preliminary budget On or before March 1" Revised budget On or before April 151h Final budget For purposes of finalization of amounts paid /payable for year ending June 30th: On or before June 1" Projection of final amount for year for purposes of adjusting June payment On or before September I" Preliminary adjustment of amount provided during prior fiscal year On or before November 1st Finalization of prior fiscal year amount ' As defined by the chart of accounts cited in the Uniform Financial Reporting Manual of the Auditor of Public Accounts (http //w aoa state va us /LocalGovernment/manuals cfm). School Funding Policy May 9, 2011 The funding computed using this methodology shall be provided to Schools to cover operations and capital expenditures (whether funded through the operating budget or by debt service on bonds or other forms of long term financing) for equipment, property and buildings controlled by the School Board. Coordination between the City and Schools for debt issuance planning shall take place as part of the annual capital improvement plan to ensure ongoing compliance with the City's debt policy. As a part of the annual budget process, City and School administration shall confer on annual salary and benefit adjustments for employees. Funding of 1/12'" the amount appropriated by City Council in adopting the City's annual budget will be provided to Schools on the 15th day of each month or on the last business day prior to the 15`" if the 15" is not a business day. This policy shall be reviewed at least every three years beginning in 2014 with revisions made as necessary. City Council reserves the right to impose new local taxes or increase current local taxes in order to fund specific needs of the City other than education, and this policy will be revised upon implementation of such changes. Barbara A. Dameron Director of Finance Roanoke, Virginia Dear Ms. Dameron: I am enclosing copy of Resolution No. 40495- 050916 amending certain fees as set out below to be charged for Athletic Field Rental for Tournaments; effective upon its passage; and the Fee Compendium of the City shall be amended to reflect the new fee. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 9, 2016. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Steven Buschor, Director of Parks and Recreation CITY OF ROANOKE 4 OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)953 -2541 I+nr: (541))953 -1145 STEPHANIE M. MOON REYNOLDS, MMC (auanokrve.1e E -null: rlrrkn CFCELIA F. MCCOY City Clerk Depnlp City Clerk CECELIA T. W EBB, CIVIC Assistant Deputy City Clerk May 10, 2016 Barbara A. Dameron Director of Finance Roanoke, Virginia Dear Ms. Dameron: I am enclosing copy of Resolution No. 40495- 050916 amending certain fees as set out below to be charged for Athletic Field Rental for Tournaments; effective upon its passage; and the Fee Compendium of the City shall be amended to reflect the new fee. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 9, 2016. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Steven Buschor, Director of Parks and Recreation _x% IN THE COUNCIL. OF THE CITY OP ROANOKE, VIRGINIA The 9[h day of May, 2016. No. 40495- 050916. A RESOLUTION amending certain fees as set out below to be charged for Athletic Field Rental for Tournaments; providing for an effective date; and directing amendment of the Fee Compendium. BE IT RESOLVED by the Council of the City of Roanoke that I . The fees for Athletic Field Rental for Tournaments will be as follows: Fee Title Current Fee /Rate Fee /Rate Athletic Field _--Proposed $5 /team entered into $50 per field per day plus Rental for tournament, or $125 per field $10 per team plus Tournaments per day, whichever is greater $200.00 refundable deposit (minimum $125) plus direct per field costs for staff and $200 refundable deposit per field. (This cost covers dragging and marking services, but not lighting). 2. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 32412 - 032795, adopted March 27, 1995, effective as of that date, shall be amended to reflect the new fee to be charged by the City of Roanoke for Athletic Field Rental for Tournaments. 3. Resolution No. 32412 - 032795 is hereby amended to the extent and only to the extent of any inconsistency with this Resolution. 4. The fees established by this Resolution shall remain in effect until amended by this Council. 6. This Resolution shall be in full force and effect upon its passage. ATTEST: City a CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 9, 2016 Subject: FY2017 Amendment of Fee Compendium Background: The recommended Fiscal Year 2016 -17 budget includes a proposed athletic field rental fee /rate adjustment. Considerations: Athletic Field Rental for Tournaments After reviewing fees in the Parks and Recreation Department, it was noticed that the athletic field fee for large softball tournaments was not in -line with other surrounding jurisdiction pricing. This fee structure change will be consistent with similar fees charged by Roanoke County and the City of Salem. Fee Title Current Fee /Rate Proposed Fee /Rate Athletic Field Rental for $5 /team entered into $50 per field per day Tournaments tournament, or $125 plus $10 per team plus per field per day, $200.00 refundable whichever is greater deposit per field (minimum $125) plus direct costs for staff and $200 refundable deposit per field. (This cost covers dragging and marking services, but not lighting). Recommendation: Adopt the attached resolution amending the City's Fee Compendium (fee and rate schedule) to reflect the aforementioned fee, effective immediately upon passage. --- - - - - -- Christopher P. Morrill City Manager cc: Council Appointed Officers R. Brian Townsend, Asst. City Manager for Community Dev. Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget Steven Buschor, Director of Parks and Recreation Barbara A. Dameron Director of Finance Roanoke, Virginia Dear Ms. Dameron: I am enclosing copy of Ordinance No. 40496 - 050916 adopting the annual General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, Grant Funds, and State Asset Sharing Program Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2016, and ending June 30, 2017. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 9, 2016; and is in full force and effect upon its passage. Sincerely, hn.)-Y )po.^ Y, Stephanie M. Moon nolds, MMC City Clerk Enclosure c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Sherman M. Stovall, Assistant City Manager for Operations Brian Townsend, Assistant City Manager for Community Development Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget CITY OF ROANOKE Q) OFFICE OF THE CITY CLERK 215 Chnreh Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 (540)853 -2541 F..: Tox: (541))853 -1145 STEPIIANIE M. MOON REYNOLDS, MMC E- ,null: clerk @troennkevn'gnv CECELIA F. MCCOY City Clerk Depoly City Clerk CECELIA T. WEBB, CMC A.W.nt Depot, City Clerk May 10, 2016 Barbara A. Dameron Director of Finance Roanoke, Virginia Dear Ms. Dameron: I am enclosing copy of Ordinance No. 40496 - 050916 adopting the annual General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, Grant Funds, and State Asset Sharing Program Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2016, and ending June 30, 2017. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 9, 2016; and is in full force and effect upon its passage. Sincerely, hn.)-Y )po.^ Y, Stephanie M. Moon nolds, MMC City Clerk Enclosure c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Sherman M. Stovall, Assistant City Manager for Operations Brian Townsend, Assistant City Manager for Community Development Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget r,. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 9th day of May, 2016. No. 40496 - 050916. AN ORDINANCE adopting the annual General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, Grant Funds, and State Asset Sharing Program Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2016, and ending June 30, 2017; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services and Grant Funds, and State Asset Sharing Program in the fiscal year beginning July 1, 2016, and ending June 30, 2017, shall constitute General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, Grant Funds, and State Asset Sharing Program, and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to -wit: General Fund Revenues General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Intergovernmental Revenue - State & Federal Charges for Current Services Miscellaneous Total Revenues Appropriations Treasurer Clerk of Circuit Court Juvenile and Domestic Relations Court Services Juvenile and Domestic Relations Court Clerk Magistrate General District Court Circuit Court Commissioner of the Revenue Sheriff Jail Commonwealth's Attorney Cost Collections Unit City Council Mayor Bowers Vice -Mayor Trinkle Council Member Lea Council Member Bestpitch Council Member Price Council Member Rosen Council Member Ferris $3,205,739 15,496,285 $1,842,228 92,478 $271,846 2,550 2,800 2,090 1,900 7,180 2,090 1,900 $114,528,000 81,406,000 1,147,000 1,284,000 221,000 70,863,000 11,015,000 628,000 $281,092,000 $1,445,521 1,669,510 1,083,487 60,654 5,456 95,543 556,134 1,263,354 18,702,024 1,934,706 292,356 City Attorney $207,795 1,041,186 City Clerk Building Maintenance 484,371 Municipal Auditing 778,111 5,796,387 797,367 Department of Finance $2,733,193 Real Estate Valuation 1,244,736 Board of Equalization _ 11,512 3,989,441 Residual Fringe Benefits 3,577,886 Miscellaneous 50,000 Transfers to School Fund 80,402,800 Transfers to Greater Roanoke Transit Company 1,899,605 Transfers to Debt Service Fund 11,455,616 Transfer to Other Funds 5,225,292 Funding for Reserves 1,125,000 Electoral Board 635,295 Office of Communications 457,400 City Manager 937,297 Roanoke Arts Commission 269,220 Economic Development 2,229,691 Memberships and Affiliations 3,502,478 Personnel Lapse (2,258,633) Contingency 1,580,006 Department of Management and Budget 664,518 Human Resources $1,377,157 Employee Health Services 919,365 2,296,522 E911 Center $2,587,191 E911 Wireless 586,177 3,173,368 Director of General Services and Sustainability $207,795 Purchasing 508,064 715,859 Building Maintenance $5,018,276 Custodial Services 778,111 5,796,387 Fire Administration $942,871 Fire Support 1,287,835 Fire Operations 19,706,664 Emergency Management _ 127,985 22,065,355 Director of Public Works $177,516 1,555,792 Solid Waste Management 7,459,011 448,890 Transportation - Streets and Traffic 4,475,634 409,052 Transportation - Paving 3,773,924 11,414,734 Transportation - Snow Removal 228,033 Transportation - Street Lighting 1,133,989 Transportation - Engineering & Operations 1,952,867 Environmental Management 276,326 Engineering 1,522,064 20,999,364 Planning and Development $1,437,382 Building Inspections 996,617 Neighborhood Support 119,421 Neighborhood Services 1,421,935 3,975,355 Parks $3,331,546 Parks & Recreation Administration 1,341,940 Recreation 1,721, 863 Community Recreation 9,285 Park Programming 2,000 Outdoor Education 81,572 Sponsorships and Development 38,500 Athletics 72,680 6,599,386 Social Services 26,134,728 Youth Haven $633,215 VJCCCA Enhance Community Services 53,938 VJCCCA Substance Abuse Services 58,512 Outreach Detention 338,534 1,084,199 Health Department 1,555,792 Mental Health 448,890 Human Services Advisory Board 409,052 Comprehensive Services Act (CSA) 11,414,734 Police Administration $2,450,693 Police Investigation 3,290,080 Police Patrol 14,420,367 Police Services 2,868,941 Police Training 668,969 Police Animal Control 1,359,849 25,058,899 Libraries $3,981,386 Law Library 127,736 Virginia Cooperative Extension 80,407 4,189,529 Total Appropriations $281,092,000 Stormwater Utility Fund Revenues Operating $5,654,000 Total Revenues $5,654,000 Appropriations Operating $5,135,981 Debt Service $518,019 Total Appropriations $5,654,000 Civic Facilities Fund Revenues Non - Operating $2,280,067 Total Revenues $2,280,067 Appropriations Operating Expenses $566,365 Debt Service 1,713,702 Total Appropriations $2,280,067 Parking Fund Revenues Operating $3,608,452 Total Revenues $3,608,452 Appropriations Campbell Garage $166,274 Market Garage 327,598 Elmwood Park Garage 174,273 Center in the Square Garage 271,721 Church Avenue Garage 400,868 Tower Garage 302,248 Gainsboro Garage 207,501 Market Lot 15,750 Elmwood Lot 47,250 Warehouse Row Lot 20,500 Higher Ed Center Lot 37,050 Operating 342,931 Debt Service 1,294,488 Total Appropriations $3,608,452 Department of Technology Fund Revenues Operating $7,067,256 Total Revenues $7,067,256 Appropriations Technology - Operating $4,542,942 Technology - Capital Outlay 1,156,398 Radio Technology - Operating 747,780 Radio Technology - Capital Outlay 620,136 Total Appropriations $7,067,256 Fleet Management Fund Revenues Operating $7,600,939 Non - Operating 100,000_ Total Revenues $7,700,939 Appropriations Operating Expenses $4,102,716 Capital Outlay 3,598,223 Total Appropriations $7,700,939 Risk Management Fund Revenues Operating _ $17,350,238 Total Revenues $17,350,238 Appropriations Risk Management Administration $1,162,363 Risk Management - Other Expenses 16,187,875 Total Appropriations $17,350,238 School General Fund Revenues $172,163,209 Appropriations $172,163,209 School Food Services Fund Revenues $8,292.488 Appropriations $8,292,488 Grant Fund Revenues Total Revenues $149,661 AoDrooriations Regional Drug Prosecutor $16,955 Victim Witness 40,386 Homeless Assistance Team 45,320 Total Appropriations $149,661 State Asset Sharing Program Revenues State Asset Forfeiture $45,000 Total Revenues $45,000 Appropriations Law Enforcement Expenditures $45,000 Total Appropriations $45,000 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That the Director of Finance be, and she is hereby authorized and directed to transfer between accounts such appropriations and wages for the labor force as may be necessary to cover cost of labor performed by one department for another. 4. That funding for all outstanding encumbrances, at June 30, 2016, are re- appropriated to the 2016 -17 fiscal year to the same department and account for which they are encumbered in the 2015 -16 fiscal year. 5. That this ordinance shall be known and cited as the 2016 -17 General, Stormwater Utility, Civic Facilities, Parking, Department of Technology, Fleet Management, Risk Management, School General, School Food Services, Grant Funds, and State Asset Sharing Program Appropriation Ordinance; and 6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Teleplano: (540) 853 -2541 pax: (540) 653 -1145 STEPHANIE M. MOON REYNOLDS, MMC E-mail: ele,k(0rpanpkeva.gpv ('ECELIA F. MCCOV City Clerk Deputy City Clerk CE('ELIA T. W EBB, CMC Assistant Deputy City Clerk May 10, 2016 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: I am enclosing copy of Resolution No. 40497 - 050916 concurring with the recommended update to the City's Five -Year Capital Improvement Program for Fiscal years 2017 — 2021 in the amount of $151,772,059.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 9, 2016; and is in full force and effect upon its passage. Sincerely, Stephanie yr Stephanie M. Moon Reynolds, MIMIC City Clerk Attachment c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools, Kristine L. Flynn, Partner, Hawkins, Dela£eld & Wood, LLP, 28 Liberty Street, 42nd Floor, New York, New York 10005 Kevin Rotty, Managing Director, Public Financial Management, Inc., 4350 North Fairfax Drive, Suite 580, Arlington, Virginia 22203 Robyn Schon, Global Spectrum General Manager, The Berglund Center t IN'fl MIX 01 UII 1 III: ('I'IY OF ROANOKIi, VIRGINIA, The 91 1, day of May, 21116. No. 40497- 050916. A RIMOLU I [ON endorsing the update to the Capital Improvement Program submitted by the City Manager by letter of May 9, 2016- WI IFRFAS, by letter of May 9, 3016, the City Manager has presented an update to the City's Five -Year Capital Improvement Program for Fiscal Years 2017 -2021 in the recommended amount totaling $151,772,059; W111ERFAS, the Capital Improvement Program and the funding recommendation for projects is affordable and consistent With previous discussions by City Council and actions taken by City Council; and WHEREAS, this Council is desirous of endorsing the recommended update to the Capital Improvement Program; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council endorses and concurs in the recommendations of the City Manager for a certain update to the Five -year Capital Improvement Program for the City of Roanoke for Fiscal Years 2017- 2021, and the related funding recommendations, as set out in the letter of the City Manager dated May 9, 2016. ATTEST: K W s,u,,MY M,Mw'... sIQ0161.,, of inryrovcmem r,o , 2017 -21.dn City Cleric May 10, 2016 Barbara A. Dameron Director of Finance Roanoke, Virginia Dear Ms. Dameron: CECELIA T. WEBB, CMC Assistant Deputy Ch, Clerk I am enclosing copy of Budget Ordinance No. 40498- 050916 appropriating funding for the Fiscal Years 2017 — 2021 update to the City's Five -Year Capital Improvement Program; and amending and reordaining certain sections of the 2016 — 2017 General Fund and Capital Projects Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 9, 2016; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia C. Merchant, Director of Management and Budget CITY OF ROANOKE GO OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E- ,nail: elerkeniruanuknva.gev CECELIA F. MCCOY City Clerk Deputy City Clerk May 10, 2016 Barbara A. Dameron Director of Finance Roanoke, Virginia Dear Ms. Dameron: CECELIA T. WEBB, CMC Assistant Deputy Ch, Clerk I am enclosing copy of Budget Ordinance No. 40498- 050916 appropriating funding for the Fiscal Years 2017 — 2021 update to the City's Five -Year Capital Improvement Program; and amending and reordaining certain sections of the 2016 — 2017 General Fund and Capital Projects Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 9, 2016; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia C. Merchant, Director of Management and Budget Y" IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 9th day of May, 2016. No. 40498- 050916. AN ORDINANCE to appropriate funding for the FY 2017 -2021 Update to the Capital Improvement Program, amending and reordaining certain sections of the 2016- 2017 General Fund and Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 General Fund and Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Miscellaneous 01- 300 - 9410 -2170 $ 385,617 Transfer to Other Funds 01- 250 -9310 ( 385,617) Capital Projects Fund Appropriations Appropriated from General Revenue 08- 530 - 9552 -9003 $ 440,131 Contingency 08- 530 - 9575 -9220 1,398,117 Appropriated from General Revenue 08- 300 - 9612 -9003 100,000 Appropriated from General Revenue 08- 300 - 9613 -9003 100,000 Appropriated from General Revenue 08- 530 - 9647 -9003 125,000 Appropriated from General Revenue 08- 610 - 9929 -9003 21,500 Appropriated from General Revenue 08- 620 - 9757 -9003 100,000 Revenues Transfer from General Fund 08- 110 - 1234 -1037 2,284,748 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. F T CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 9, 2016 Subject: Capital Improvement Program Update FY 2017-2021 (CM No. 16- 00049) Background: The Capital Improvement Program (CIP) for Fiscal Years 2017 -2021 is a plan recommended for approval by City Council for anticipated capital project expenditures to be incurred over the next five years and is a revision of the Fiscal Years 2016 -2020 plan. Considerations: As part of the financial planning /budget development process City Council was briefed on projects to be funded through additional bond issuance and cash. The total Capital Improvement Program for Fiscal Years 2017-2021 is comprised of capital projects with estimated expenditures of $151,772,059 as outlined in Attachment A. Council authorization of debt issuance is required for planned issuance each fiscal year and is requested through a separate report at a Council meeting after the adoption of the CIP Update to ensure that the public hearing notices are published in accordance with code requirements. The public hearing will be scheduled at a later date. The CIP anticipates debt issuance each year as outlined below FY 2017 • School Facility Maintenance and Improvements $5,000,000 • Bridge Renovation 8,050,000 • Library Master Plan 2,845,000 • Parks and Recreation Master Plan 2,500,000 • Stormwater Management 1,620,000 • Curb, Gutter and Sidewalk Program 1,000,000 • Streetscape Improvements 500,000 • 911 Center 1,500,000 • Colonial Avenue Street Improvements 2,500,000 • 10" Street Improvements 1,000,000 Total: $26,515,000 W7•ir]IK • School Facility Maintenance and Improvements $5,000,000 • Library Master Plan 2,769,000 • Parks and Recreation Master Plan 2,500,000 • Civic (Berglund) Center Improvements 1,500,000 • Stormwater Management 2,000,000 • Curb, Gutter and Sidewalk Program 1,500,000 • Streetscape Improvements 500,000 • Fire Facility Master Plan 810,000 • 911 Center 10,000,000 • 101" Street Improvements 700,000 Total: $27,279,000 FY 2019 • School Facility Maintenance and Improvements $5,000,000 • Library Master Plan 550,000 • Parks and Recreation Master Plan 2,500,000 • Civic (Berglund) Center Improvements 1,500,000 • Stormwater Management 2,000,000 • Curb, Gutter and Sidewalk Program 1,500,000 • Streetscape Improvements 500,000 • Fire Facility Master Plan 5,400,000 Total: $18,950,000 FY 2020 • School Facility Maintenance and Improvements $5,000,000 • Library Master Plan 5,000,000 • Parks and Recreation Master Plan 1,000,000 • Civic (Berglund) Center Improvements 1,500,000 • Stormwater Management 2,000,000 • Curb, Gutter and Sidewalk Program 1,500,000 • Streetscape Improvements 500,000 Total: $16,500,000 FY 2021 • School Facility Maintenance and Improvements $5,000,000 • Bridge Renovation 11,000,000 • Parks and Recreation Master Plan 1,000,000 • Civic (Berglund) Center Improvements 1,500,000 • Stormwater Management 2,000,000 • Curb, Gutter and Sidewalk Program 1,500,000 • Streetscape Improvements 500,000 • Fire Facility Master Plan 645,000 Total: $23,145,000 Funding budgeted for debt service is based on the capital project planning model. Budgeted debt service funding not needed until bonds are issued and debt service payments begin is used to cash fund selected projects or for a specific purpose. The amount available for one -time use is $2,230,234. Funding in the amount of $440,131 is included in the Transfer to Capital Projects Fund for Bridge Maintenance Projects and may be appropriated to project accounts for FY 2017. During the budget development process, Council was advised of the recommended use of one time funding for the following: • YMCA of the Roanoke Valley (fifth installment of capital contribution) • Virginia Museum of Transportation (fourth installment of capital contribution) • Jefferson Center (fourth installment of capital contribution) • Arts Endowment • Capital Project Contingency • Percent for Art • Other Operating One -Time Expenses Recommended Action: $100,000 100,000 � 11101 125,000 1,398,117 21,500 385,617 Total: $2,230,234 Approve a resolution endorsing the update to the CIP. Appropriate $440,131 included in the FY 2017 Transfer to Capital Projects Fund Account and $2,230,234 included in the FY 2017 Transfer to Other Funds unit to the respective accounts established by the Director of Finance for the following projects: • Bridge Maintenance $440,131 • YMCA of the Roanoke Valley 100,000 • Virginia Museum of Transportation 100,000 • Jefferson Center Foundation 100,000 • Arts Endowment 125,000 • Capital Project Contingency 1,398,117 • Percent for Art 21,500 The remaining funding in the amount of $385,617 is budgeted in the Transfer to Other Funds unit and will be transferred to departmental budgets during the course of the fiscal year for identified one -time needs. CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, Roanoke City Public Schools Kristine Flynn, Bond Counsel, Hawkins Delafield & Wood LLP Kevin Rotty, Managing Director, Public Financial Management Inc. Robyn Schon, Global Spectrum General Manager, The Berglund Center Barbara A. Dameron, Director of Finance Buildings 911 Center $ 1,634,298 $ 10,000,000 $ 11,634,298 Fire Facility Master Plan $ - $ 6,856,126 $ 6,856,126 Library Master Plan $ 3,581,548 $ 11,046,256 $ 14,627,804 TOTAL• Buildings $ 5,215,846 $ 27,902,382 $ 33,118,228 Economic Development $ 916,024 $ 2,000,000 $ 2,916,024 Ads and Cultural Capital Contributions $ 441,570 $ 200,000 $ 641,570 Gill Memorial Building Renovation $ 599,681 $ - $ 599,681 TOTAL - Economic Development $ 1,041,251 $ 200,000 $ 1,241,251 Parks: $ 1,560,000 $ 6,423,398 $ 7,983,398 Greenways and Trails $ 2,129,373 $ 3,574,646 $ 5,704,019 Parks and Recreation Master Plan $ 3,565,243 $ 7,000,000 $ 10,565,243 TOTAL - Parks $ 5,694,616 $ 10,574,646 $ 16,269,262 Schools: School Improvements $ 5,000,000 $ 20,000,000 $ 25,000,000 TOTAL - Schools $ 5,000,000 $ 20,000,000 $ 25,000,000 Storm Drains: Neighborhood Storm Drain Program $ 4,879,370 $ 12,300,000 $ 17,179,370 TOTAL - Storm Drains $ 4,879,370 $ 12,300,000 $ 17,179,370 Streets, Sidewalks and Bridges Bridge RenovationlReplacement Program $ 14,367,333 $ 11,395,382 $ 25,762,715 Curb, Gutter and Sidewalk Program $ 3,647,499 $ 6,000,000 $ 9,647,499 Passenger Rail INroslructure $ 1,500,000 $ - $ 1,500,000 Street Improvement Projects $ 4,904,000 $ 6250,312 $ 11,154,312 Streetscape Project Improvements $ 916,024 $ 2,000,000 $ 2,916,024 TOTAL • Streets, Sidewalks and Bridges $ 25,334,856 $ 25,645,694 $ 50,98D,550 Civic Center Fund: Civic (Berglund) Center Renovations $ 1,560,000 $ 6,423,398 $ 7,983,398 TOTAL - Civic Center Fund $ 1,560,000 $ 6,423,398 $ 7,983,398 GRAND TOTAL • All Funds $ 48,725,939 $ 103,046,120 $ 151,772,059 May 10, 2016 Barbara A. Dameron Director of Finance Roanoke, Virginia Dear Ms. Dameron: CECELIA T. WEBB, CMC Assistant Deputy City Clerk I am enclosing copy of Budget Ordinance No. 40499- 050916 appropriating funding from the Economic and Community Development Reserve for the Enterprise Zone Projects; and amending and reordaining certain sections of the 2016 -2017 Capital Projects Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 9, 2016; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, C City Clerk Enclosure c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia C. Merchant, Director of Management and Budget Wayne Bowers, Director of Economic Development CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Cliureh Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 l'elephm:e: (540)853 -2541 Fnx: (540)89 -1145 STENDANIEM. MOON REYNOLDS, MMC E -mail: elerkQnraxnokevx.gov CECELIA F. MCCOY City Clerk Deputy City Clerk May 10, 2016 Barbara A. Dameron Director of Finance Roanoke, Virginia Dear Ms. Dameron: CECELIA T. WEBB, CMC Assistant Deputy City Clerk I am enclosing copy of Budget Ordinance No. 40499- 050916 appropriating funding from the Economic and Community Development Reserve for the Enterprise Zone Projects; and amending and reordaining certain sections of the 2016 -2017 Capital Projects Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 9, 2016; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, C City Clerk Enclosure c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Amelia C. Merchant, Director of Management and Budget Wayne Bowers, Director of Economic Development IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 9th day of May, 2016. No. 40499- 050916, AN ORDINANCE to appropriate funding from the Economic and Community Development Reserve for the Enterprise Zone Projects, amending and reordaining certain sections of the 2016 -2017 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue 08- 310 - 9736 -9003 $ 100,000 Fund Balance Economic and Community Development 08 -3365 (100,000) Reserve - Unappropriated Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. E CITY COUNCIL AGENDA REPORT K To: Honorable Mayor and Members of City Council Meeting: May 9, 2016 Subject: Appropriation of FYI Funds for Enterprise Zone Background: A revised Virginia Enterprise Zone program was established by the General Assembly in 2005 through the Virginia Enterprise Zone Act. An Enterprise Zone is a geographically defined area designated by the Governor. The state and local government entered into a partnership to encourage business expansion and recruitment by offering both state and local incentives. The City of Roanoke now has one zone, Zone One A. Zone One A has one sub zone. As of January 1, 2016 Zone Two and its two subzones expired and were not eligible for renewal as part of the statewide efforts to gradually reduce the total number of Enterprise Zones from 57 zones to approximately 30 zones, as their renewal terms expire, to better align the program with its original design. Considerations: A requirement of designation is that the City of Roanoke offers certain local incentives. These incentives were set forth in the original application and subsequent amendments approved by City Council. In order for the City of Roanoke to continue to offer the local incentives as set forth in the designation application and subsequent amendments, an annual appropriation of funds is needed. Based on funds remaining from previous appropriations, additional funding in the amount of $100,000 has been identified to provide for grants and rebates through the following programs anticipated for Fiscal Year 2016- 2017 -- fa4ade grants; building permit and comprehensive development plan review fees rebates; water, fire, sewer hookup fees grants; fire suppression retrofit grants and fire hookup grants; and business security grants. The building facade improvement program has become a very popular and useful tool in Enterprise Zone One A over the past several years. To date in FY 16, a total of $100,336.60 in fa4ade grant awards has resulted in leveraging approximately $505,474 in building facade improvements. In many cases, these facade improvements are part of overall building rehabilitation projects, which result in significant real property investment. Recommended Action: Adopt the accompanying budget ordinance appropriating $100,000 from the Economic and Community Development Reserve to the various grant and rebate programs outlined for the Enterprise Zone programs into accounts established by the Director of Finance. - - - - -p - ---------------- C er P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget Wayne Bowers, Director of Economic Development Robert Ledger, Economic Development Manager STEPHANIE M. MOON REYNOLDS, MMC City Clerk Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone (540) 853 -2541 Fux: (540) 853 -1145 E -moil: ekrkQroanokevu.,sr May 10, 2016 CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk I am enclosing copy of Resolution No. 40500- 050916 approving the 2016 -2017 Annual Update ( "Annual Update ") to the 2015 -2019 Consolidated Plan and authorizing the City Manager, or the City Manager's designee, to submit the approved Annual Update to the United States Department of Housing and Urban Development ( "HUD ") for final review and approval, and authorizing the execution of all necessary documents pertaining to such Annual Update. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 9, 2016. Sincerely, Stephanie M. Moon Reynolds',UUMMC City Clerk Enclosure c: Daniel J. Callaghan, City Attorney Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Chris Chittum, Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator 09L IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA The 9th day of May, 2016. No. 40500- 050916, A RESOLUTION approving the 2016 -2017 Annual Update ( "Annual Update ") to the2015- 2019 Consolidated Plan and authorizing the City Manager, or the City Manager's designee, to submit the approved Annual Update to the United States Department of Housing and Urban Development ( "HUD ") for final review and approval, and authorizing the execution of all necessary documents pertaining to such Annual Update. WHEREAS, in order to receive Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant funding, HUDrequires that entitlement localities such as the City of Roanoke submit a 5 -year Consolidated Plan and Annual Updates; WHEREAS, opportunities for community input regarding the Annual Update were provided at a public meeting held November 17, 2015, and at a City Council public hearing on April 28, 2016, by a 30 -day public review and comment period beginning April 7, 2016, and ending May 6, 2016, by dissemination of information to the Roanoke Redevelopment and Housing Authority main offices, the City Clerk's office and HUD Community Resources Division for public inspection, by letters to a mailing list of interested individuals and organizations, including the Roanoke Neighborhood Advocates, and by publishing information in local print media and on the City's website; and WHEREAS, the Annual Update must be approved by this Council and received by HUD on or about May 15, 2016, to ensure timely receipt of new entitlement funds. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Annual Update is hereby approved; and HUD Plnn Aj,m nl2016 -1 ] dnc I . The City Manager, or the City Manager's designee, is hereby authorized, for and on behalf of the City, to submit the approved 2016 -2017 Annual Update to HUD to the 2015 -2019 Consolidated Plan for final review and approval, and to execute all necessary documents pertaining to such Annual Update, such documents to be approved as to form by the City Attorney. 2. The City Manager is authorized to execute such subgrant agreements and amendments as may be required pursuant to the Annual Update, and as may otherwise exceed the City Manager's authority under Section 2 -124 of the Code of the City of Roanoke, as amended, such subgrant agreements or amendments to be within the limits of funds provided for in the Annual Update and to be approved as to form and as to execution by the City Attorney, all as more particularly set forth in the City Manager's letter dated May 9, 2016, to this Council. ATTEST: City Clerk. HUD Pion A,r.,d 2016- 19.d.o 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 9, 2016 Subject: Consideration and Approval of 2016 -2017 HUD Annual Plan Background The City of Roanoke receives entitlement funds annually from the US Department of Housing and Urban Development under the Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Emergency Solutions Grant (ESG) programs. The City receives approximately $2.0 million in new federal funds each year. These funds are leveraged with monies and in -kind support from agencies that provide services to low and moderate income individuals and families in the City. The City then develops programs to provide services such as affordable housing, public services, neighborhood revitalization, economic development and homeless services. Each program also allows the City to recover administrative costs to oversee these funds. The City is required to submit a five -year Consolidated Plan with a related Annual Plan to HUD for approval. The Consolidated Plan, adopted and approved in 2015, covers the years 2015 -2019 and describes the City and its overall priorities and objectives for the anticipated funds for the next five years. Each year, the City is required to develop an Annual Plan to describe the specific activities to be undertaken for the program year, which coincides with the City's fiscal year. In compliance with the City's Citizen Participation Plan and HUD requirements, a public meeting was held November 17, 2015 to receive citizen input on development of the plan. City Council held a public hearing on the plan on April 28, 2016, which served as a second public meeting to receive input on the draft plan.. A 30 -day public comment period was advertised on April 6, 2016. To date, no comments have been received on the plan. Considerations: The proposed Annual Plan represents the efforts to be made in directing a majority of HUD funds into the Melrose- Orange Target Area (MOTA). This year will be the first that HUD funds are fully devoted to the MOTA. FY16 is a "bridge year" during which work in the MOTA began as projects in the West End Target Area concluded. The Annual Plan provides for $1,859,000 in CDBG and HOME funds to be used for projects and programs in the MOTA for FY1 7. The Annual Plan has been properly advertised publicly for a required 30 day public comment period beginning April 6 and concluding May 6, 2016. During this period, City Council held a public hearing on April 28, 2016 on the HUD Annual Plan. No formal comments have been received during the public comment period. The proposed HUD Annual Plan is summarized below: Revenues CDBG Entitlements $1,529,060 CDBG Carryover 500,000 HOME Entitlements 448,902 HOME Carryover 175,000 ESG Entitlements 138,286 Total HUD Funds $2,791,248 Expenditures Housing Development $1,750,600 Neighborhood Development 430,000 Public Services 193,045 Homeless Services 131,372 Economic Development 0 Administration 286.231 Total HUD Funds $2,791,248 To ensure that availability of the new entitlements will be effective as of July 1, 2016, HUD must receive the 2016 -2017 HUD Annual Plan by May 15, 2016. A copy of the proposed plan is attached to this report for City Council's information. Recommended Actions: Approve the 2016 -2017 HUD Annual Plan and authorize the City Manager, or City Manager's designee, to execute and submit this document to HUD for final review and approval, and to execute and necessary additional documents pertaining thereto, all such documents to be approved to form by the City Attorney. i/i V CHRISTOPHER P. MORRILL City Manager Attachments: 2016-2017 HUD Annual Plan Distribution: Council Appointed Officers R. Brian Townsend, Asst. City Mgr. for Community Development Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Chris Chittum, Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator CITY OF ROANOKE HUD ENTITLEMENT GRANTS FY 2016.2017 ANNUAL PLAN Overview The City of Roanoke anticipates receiving approximately $2.0 million in new funds annually from the U.S. Department of Housing and Urban Development (HUD) in three grants: Community Development Block Grant (CDBG), HOME Investment Partnerships ( HOME) and Emergency Solutions Grant(ESG). Roanoke is an entitlement community under these HUD programs. Thismeans that HUD funds are allocated to the City every year using a formula based on population, income levels, and otherfactors. The amount that the City receives then depends on how much Congress appropriates for the entire nation. CDBG CDBG funds have been allocated to the City since 1975 and can be used for activities ranging from housing to economic development and from job training to infrastructure projects. For the 2016- 2017 program year, the City will receive $1,529,060 in new CDBG funds, a reduction of $7,112 from the 2015 allocation. However, with carry-over and program income, the City estimates that a total of $2,029,060 in CDBG funds will be available. CDBG funds are primarily intended to benefit low- and moderate - income persons and areas, though a limited amount can also be used for reducing slums and blight in economically distressed areas. The amount of funds that can be used for administration, planning and human services is also limited by regulation at 20 %, however the 2016 Annual Plan has proposed administrative costs at 15.8% of total entitlement. HOME The HOME program is exclusively for housing to benefit those of low or moderate income, including rehabilitation, new construction, homeownership assistance and improvements to rental housing. The City has been receiving HOME funds since 1992. For the 2016 -2017 program year, the City is expected to receive $448,902 in new HOME funds. This represents an increase of $33,350 from prior year allocations. Including carry-over and program income, the City estimates that a total of $623,902 in HOME funds will be available. HOME funds require a 12.5% match, which is met with volunteer labor from Habitat for Humanity projects funded with HOME dollars. At least 15% of each annual HOME grant must be invested in qualifying projects conducted by Community Housing Development Organizations ( "CHDOs "). Currently Habitat for Humanity is the only CHDO serving the city. ESG The emphasis for use of Emergency Solutions Grant funds has shifted from providing for activities that assist homeless individuals and families to early intervention and prevention of homelessness. HUD has issued new rules for the distribution of hese funds by entitlement communities, which are being assessed by city staff and the Roanoke Valley Council of Community Services. Total funding in FY 2016 -2017 is expected to be $138,286. Available Funding: The total funding anticipated for Fiscal Year 2016 -2017 from CDBG, HOME and ESG sources is $2,791,248, but relies heavily on prior year uncommitted or available funds of $675,000. The estimated amount by category is as follows: Category Description Available Funding CDBG 2016 -2017 Entitlement Grant $1,529,060 2015 -2016 Carry-Over 500,000 Subtotal — CDBG Funds Available $2,029,060 HOME 2016 -2017 Entitlement Grant $448,902 2015 -2016 Carry-over 175,000 Subtotal — HOME Funds Available $623,902 ESG: 2016 -2017 ESG Entitlement Grant $138,286 Total 2016.2017 CDBG, HOME and ESG Funds Available $2,791,248 Allocation of Resources The City's 2016 -2017 Annual Update outlines the use of approximately $2.8 million in CDBG, HOME and ESG, including carry- over and anticipated program income. These funds will support an array of housing, homeless prevention, public services, and neighborhood and economic development activities, and planning and administrative costs associated with these activities. • Economic Development— No CDBG funding is proposed for projects in the economic development category for FY 16 -17. • Homeless Services -- $131,372 for homeless prevention and rapid re- housing through Emergency Solutions Grants for programs benUtting the homeless or those al -risk of becoming homeless. • Housing Development - -$1, 750,600 for new construction and housing rehabilitation for homeownership, downpayment and closing costs assistance, and the rehabilitation of owner- and renter- occupied homes. • Human Services - -$ 193,045 for services such as social services, academic enrichment, and other youth and family programs to benefit low to moderate income families. • Neighborhood Development —$ 430,000 which includes $30,000 for grants to eight (8) neighborhood organizations for training and organizational development and small community improvement projects not otherwise categorized, $150,000 to fund a portion of City code inspectors to serve conservation and rehabilitation low -mod neighborhoods, and $250,000 forengineering to develop a neighborhood transformation plan. • Planning and Administration - -$ 286,231 for staffing and operating costs incurred by the City to administer the CDBG, HOME and ESG funds. Distribution of Housing Funds: For 2016 -2017, the City estimates its CDBG and HOME housing funds will be allocated as follows: • $658,600 foractivities encouraging and facilitating the repair, maintenance, improvement or re -use of existing owner- occupied or rental housing. • $1,092,000, for activities encouraging and facilitating new homeownership. Protect Locations: While some ofthe projects in the 2016 -17 Annual Plan affect areas throughout the City of Roanoke, the City will be in the second year of targeting of HUD resources to projects serving the Melrose- Orange Target Area. Total funds earmarked for the West End and Melrose- Orange Target Areas are $1,589,000, which meets the City's policy on Use of HUD Funds by channeling 56.9% of total funds into the targeted area. Lead Agencies'. The HUD Community Resources Division of the City's Department of Planning, Building and Development is the lead organization for developing and administering the Consolidated Plan and the Annual Updates. Numerous City offices and departments and other public, nonprofit and community organizations conduct projects funded in whole or in part with CDBG or HOME funds. The specific projects, agencies and funding recommended for the 2016 -2017 period are given in the following section. 2016.2017 Projects Submitted Agencies and Recommended Funding: ECONOMIC DEVELOPMENT • Growing Goodwill Gardens (Goodwill Industries of the Valley) Funds to be used to develop a shelter to support existing community garden operated on land owned by Goodwill Industries of the Valley for purpose of a point of sale for locally grown fruits and vegetables. (Recommended: $0.) HOMELESS SERVICES • Emergency Sheltering & Rapid Rehousing (Family Promise of Greater Roanoke) Funds will provide for emergency shelterto families with children. Family Promise will also collaborate with the Community Housing Resource Center to rapidly re -house low barrier families and provide continued case management once they are re- housed. (Recommended: $29,500 ESG) • Emergency Sheltering& Homelessness Prevention (Roanoke Valley Trouble ARCH) Funds will provide for emergency shelter assistance for operating expenses (i.e. utilities and insurance) to support direct services. TRUST will also utilize homeless prevention assistance to fund its full -time housing stability coordinator who manages services for Trust House residents who transition to permanent housing. (Recommended: $38,029 ESG) • Homeless Prevention and Rapid Rehousing (Council of Community Services) Funds will provide for rapid rehousing and one- time rental assistance as well as coordinate homelessness prevention services to households most at -risk of homelessness to increase housing stability. (Recommended $63,843 ESG). HOUSING DEVELOPMENT • Demolition (City of Roanoke Dept. of Planning. Bldg and Dev.) Funds to demolish vacant condemned structures in an advanced slate of deterioration. (Recommended $25,000 CDBG) • Down Payment Assistance Program (City of Roanoke Dept. of Planning. Bldg and Dev.) Funds for staffing and operating costs and project funds to provide 5 -year forgivable, 0% interest loans of up to $8,000 for down payment and closing costs to assist low/mod-income families to buy homes in the City. Despite success and meeting target goals, proposed funding to be cut due to allocated HUD funds to other priorities. (Recommended: $100,000 CDBG) • Emergency Home Repair Program (Total Action For Progress) Limited and emergency repairs and weatherization services to lowlmod- income owner - occupied single - family homes. Program requests to target 12 owner - occupied homes for emergency repairs, with 10 of these homes also receiving weathenzalion services. (Recommended: $103,411 CDBG.) • Empowering Individuals with Disabilities (Blue Ridge Independent Living Center) Install special needs home improvements such as ramps and grab bars for 25 extremely low to low income homeowners with disabilities to meet independent living needs. (Recommended: $108,189 CDBG) • Target Area New Homeownership— New Construction /Rehabilitation(Habitat for Humanilvl Acquire and renovate a minimum of 5 existing vacant houses for single - family homeownership as well as construction of 3 new single family homes in Melrose- Orange target area (Recommended: $381,574 CDBG and $585,426 HOME) • Target Area Owner - Occupied Limited Rehab (Renovation Alliance) Basic rehabilitation services utilizing volunteer labor to address 'safe, warm and dry" homeowner needs for low- income persons. Proposed goal of 17 homes in Melrose- Orange target area. (Recommended $85,000 CDBG.) • Target Area Limited Housing Reh abil itation (Total Action For Progress) Limited rehabilitation services to 12 owner- occupied single family homes in Melrose- Orange target areas. (Recommended $0) • Target Area(s) Owner - Occupied Major Rehab (Total Action for Progress) Major rehabilitation to 4 owner - occupied housing units in Mel rose - Orange Target Area. Major rehabilitation is targeted for rehabilitation in excess of $15,000 to address health, safety and welfare needs of residents. (Recommended: $287,000 CDBG.) • Summer Youth Rehabilitation (Renovation Alliance) This program entails limited rehabilitation and repairs to about20 homes citywide primarily utilizing over 400 youth volunteers from faith -based programs for low income, elderly, and disabled homeowners. RTR reviews and selects homes to be included in the program, determine eligibility, work scopes, any environmental testing and historic reviews, and required permits. (Recommended: $75,000 CDBG). HUMAN SERVICES • Academic Summer Camp for RRHA Residents (Apple Ridge Farm Inc) Funding will provide for youth services and camp staffing and operations for the Apple Ridge Farm to target residents of RRHA public housing. (Recommended: $30,000 CDBG.) • African American Studies in Contemporary issues (Total Action For Progressl Funds to administer and monitor this program which targets freshman African American male students at William Fleming High School who are at risk of notcompleting high school. (Recommended: $0 CDBG.) • CHIP Enrollment Expansion Prog ram (Ch ild Health Investment Partnership) This program is intended to identify and engage low to moderate income families to provide assessment and medically necessary programs in an otherwise medically underserved areas of the city. (Recommended $34,500) • Community Based Prevention Services (Department of Social Services) Fundsfor l staff position and out - stationing coststo increase the accessibility and use of child abuse and neglect prevention services and reduce the necessity of foster care placements. (Recommended: $51,545 CDBG.) • Family Advocates Program (Children's Trust) Funding to provide support services to the non - offending caregivers in cases of alleged child abuse, resulting in the greater protection and support for the alleged child victim. (Recommended $27,000 CDBG.) • Housing Stabilization for Families in Need (Council of Community Services). CDBG funds to partially replace Homelessness Prevention and Rapid Re- Housing Program previously funded with ARRA grants. The program will use the CDBG funds to leverage additional resources to assist with homeless prevention and re- housing activities. (Recommended $50,000 CDBG.) • Life Skills Training Program (Brain Iniury Services of SW Virginia) Funds to provide daily independent living skills training to individuals living with brain injury due to accident, birth defect or stroke. (Recommended $0) • West End Blend (Transitional Options for Women) Program intended to operate coffee shop and thrift store to address the needs of women who return to the community after incarceration and do not have children in their care. (Recommended $0). NEIGHBORHOOD DEVELOPMENT • Phase I Planning for Choice Neighborhood Transformation Plan (Roanoke Redevelopment and Housing Authority) Funds to engage engineering and architectural firms for designing infrastructure and implementation of Phase I of the Melrose- Rugby/Shenandoah West Transformation Plan. (Recommended $250,000 CDBG) • Code Enforcement (City of Roanoke Dept. of Planning, Bldg and Dev.) Funds a portion of staff and other operating costs for City enforcement of the building maintenance and other codes in low -to- moderate income neighborhoods. (Recommended: $150,000 CDBG.) • Neighborhood Development Grant Program (Dept. of Planning, Bldg and Dev.) Provides for grants of up to $25,000 to neighborhood organizations in predominantly low- mod - income neighborhoods for eligible projects such as housing, crime prevention and public facilities and infrastructure projects. Activities related to training and capacity development of eligible neighborhood associations will be paid from HUD planning and administrative accounts. (Recommended: $26,500. Applications were received from the following organizations: • Gainsboro SW Community Organization — Victorian street lamp. (Recommended $4,800 CDBG) • Gainsboro SW Community Organization — History Walk phase 2. (Recommended $5,300 CDBG) • Mountain View Neighborhood Association — Big Belly Solar Compactor (Recommended $4,814 CDBG) • Old Southwest Inc. — Street Sign Toppers (Recommended $1,200 CDBG) • Riverdale Farm Neighborhood Association — Gateway Signage (Recommended $2,000 CDBG) • BE Action Forum — Dale Ave Mural (Recommended $6,100 CDBG) • Other CDBG Eligible Neighborhoods — Training and Development ($5,786 CDBG) ADMINISTRATION/PLANNING • HUD Administrative Funds (Dept. of Planning Bldg and Dev.) Staffing and other operafing costs associated with the general administration of the City's CDBG, HOME and ESG programs. Limits for each program are 20% for CDBG, 10% for HOME and 7.5% for ESG. (Recommended: $240,841 CDBG; $38,476 HOME; $6,914 ESG.) 2016 -2017 HUD Funding Recommendations Funding by Category: Economic Development $0 Homeless Services $131,3]2 Housing Development $1750,600 Human Development $193,045 Neighborhood Development $430,00 Planning and Administrative Costs $286,23 1 Total $2791,248 Breakout - 2016 -2017 Funding for Melrose- Orange Target Areas Revitalization Initiative: $1,589,000 Project Name Agency Current Requested Recommended Academic Summer Camp Apple Ridge Farm, Inc $0 $30,000 $30,000 African American Studies in Contemporary Issues TAP $10,000 $10,000 $0 CHIP Enrollment Expansion Project Child Health Investment Partnership $0 $34,500 $3,500 Code Enforcement Dept. of Planning. Bldg 8 Dev. $150,000 $150,000 $150,000 Community Based Prevention Services Dept of Social Services $104,800 $109,594 $51,545 Demolition Dept of Planning, Bldg 8 Dev. $50,000 $75,000 $25,000 Dawn Payment Assistance Dept of Planning, Bldg 8 Dev. $85,000 $1o0,000 8100,000 Emergency Home Repair TAP $60,000 $103,411 8103,411 Empowering Individuals with Disabilities Blue Ridge Independent Living Center $100,000 $106189 $108,189 Family Advocates Program Children's Trust $2]fi08 $2],000 82],000 Growing Goadvill Gardens Gucci Industries of the Valley Homeless Services and Prevention Council of Community Services $67.5]1 $]3,4]1 $63,843 Homeless Services and Prevention Family Promise of Roanoke Valley 826,500 831.500 $29,500 Homeless Services and Prevention ARCH $35,000 $40,029 $38,029 Housing Stabilization for Families in Need Council of Community Service $44,000 $50,000 $50,000 HUD Admin Funds Dept. of Planning, Bldg 8 Dev. $326,998 $286,231 $286231 Life Skills Training Brain Injury Services of SWVA $0 $15,000 $o Neighlomful Development Grant Program Neighborhood Services $26,500 $40.000 $30,000 Phase l Choice Neighborhood Transformation Planning Roanoke Redevelopment and Housing Authority $0 $450,000 8250,000 Summer Youth Housing Rehabilitation Renovation Alliance $70,000 $75,000 $75,000 Target Area Limited Rehabilitation TAP $0 8103,411 $0 Target Area Limited Rehabilitation Renovation Alliance $85.000 $85.000 $85,000 Target Area New Homeownership Habitat For Humanity $585,518 $96],000 896],000 Target Area Owner-Odcupied Major Rehabilitation TAP $0 $45],1]5 $287,000 Weat End Blend Transitional Options for Women $0 $22,000 $0 May 10, 2016 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: I am enclosing copy of Ordinance No. 40501- 050916 adopting and establishing a Pay Plan for officers, employees, Council appointed officers and Constitutional Officers of the City; providing for certain salary adjustments; and authorizing various annual pay supplements for certain officers and employees; effective July 1, 2016. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 9, 2016; and is in full force and effect on July 1, 2016. Sincerely, �J�� Stephanie M. Moon Reynol('l ds, MC City Clerk Enclosure c: The Honorable Timothy A. Allen, Sheriff The Honorable Donald S. Caldwell, Commonwealth Attorney The Honorable Brenda Hamilton, Clerk of the Circuit Court The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn Powers, City Treasurer Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget Drew Harman, Municipal Auditor Michele Vineyard, Director of Human Resources CITY OF ROANOKE OFFICE; OF THE CITY CLERK 215 ChmeL Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 I'elepkone: (540) 993541 Fax: (541))X5 3-1145 F; nwil: tlark(n!rnxnnkeva.Ru° CECELIA F. MCCOY SI'EYIIANIE M. MOON RLYNOLDS, MAIL Deputy City Clerk City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk May 10, 2016 Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: I am enclosing copy of Ordinance No. 40501- 050916 adopting and establishing a Pay Plan for officers, employees, Council appointed officers and Constitutional Officers of the City; providing for certain salary adjustments; and authorizing various annual pay supplements for certain officers and employees; effective July 1, 2016. The abovereferenced measure was adopted by the Council of the City of Roanoke at a recessed meeting held on Monday, May 9, 2016; and is in full force and effect on July 1, 2016. Sincerely, �J�� Stephanie M. Moon Reynol('l ds, MC City Clerk Enclosure c: The Honorable Timothy A. Allen, Sheriff The Honorable Donald S. Caldwell, Commonwealth Attorney The Honorable Brenda Hamilton, Clerk of the Circuit Court The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Evelyn Powers, City Treasurer Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget Drew Harman, Municipal Auditor Michele Vineyard, Director of Human Resources IN TI IG COUNCIL OFT HE CITY OF ROANOKE, VIRGINIA The 9th day of May, 2016. No. 40501- 050916. AN ORDINANCE. to adopt and establish a Pay Plan for officers, employees, Council appointed officers and Constitutional Officers of the City effective,fuly 1, 2016; providing for certain salary adjustments; authorizing various annual pay supplements for certain officers and employees; providing for an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: Pursuant to §2 -69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by the Council and made applicable to all classified officers and employees of the City on .July 1, 2016, the Pay Plan hereinafter set out in its entirety, which shall read and provide as follows: Pay Grade Minimum Salary Maximum Salary 4 $19,911.32 $31,858.32 _ 5 $20,907.38 $33,451.86 6 $22,474.40 $35,959.30 7 $24,210.42 .62 8�. -- $26,748.80 .08 9 $29,556.80 .14 10 $32,662.76 .00 11 $34,963.24 .34 #$69,548.44 12 $38,983.88 .00 13 $43,467.84 .44 14 $48,465.56 .00 15 $54,03244 $86,463.26 16 $61,041.76 $97,666.92 17 $68,060.98 $108,897.88 18 $75,887.76 $121,421.04 19 $85,665.84 $137,065.24 20 - -- $95,516.98 $152,827.22 2. Pursuant to §2 -68, Code of the City of Roanoke (1979), as amended, effective July I, 2016, the City Manager shall promulgate and cause to be dishibutCl among the officers and employees of the City a Classification Plan, consisting of a plan of classif ication assigning a pay grade and pay range in accordance with this Ordinance and class code to each position in the classified service of this City. 3. Performance increases of two percent (2 %) of the employees' current base salary may be awarded officers and employees according to their performance scores. Effective July 1, 2016, for officers and employees appointed or hired after July 1, 2015, performance increases shall be prorated based on the number of pay periods served pursuant to policies and procedures promulgated by the City Manager. If the two percent (2 %) increase to an employee's base salary provided in this paragraph would cause an officer or employee to exceed the maximum amoral pay range applicable for such officer's or employee's position, such officer or employee shall receive a salary increase only in such amount as will not exceed the maximum pay range for such officer's or employee's position. 4. If, after any applicable salary increases provided for in this Ordinance, any officer's or employee's salary is below the applicable minimum for his or her pay range, such officer's or employee's annual base salary shall be adjusted to the applicable minimum. 5. For the fiscal year beginning July 1, 2016, and ending June 30, 2017, and for succeeding fiscal years unless modified by ordinance drily adopted by this Council, the annual salaries of the following Council appointed officers shall be as set forth below: POSITION TITLE ANNUAL SALARY City Manager $ 200,886.86 City Attorney $ 168,715.85 City Clerk $ 101,304.45 Municipal Auditor $ 117,195.42 2 6. Although the Director of Finance is no longer a Council appointed officer, she shall continue to receive as deferred compensation, the sum of $2,000 each quarter paid to the City's deferred compensation plan for her participation in said deferred compensation plan and the City will continue to put into place on her behalf a disability insurance policy consistent with that available to other Council appointed officers; as well as such other benefits as set forth in Resolution No. 40140 - 121514, adopted by City Council on December 15, 2014. 7. The Director of Finance shall continue to pay on an installment basis the sum of $8,000.00 per calendar year to the deferred compensation plan established putsuaut to Internal Revenue Code Section 457, on behalf of the City Attorney, City Clerk, and Municipal Auditor. The sum shall be paid in equal quarterly installments on the first pay day of each calendar quarter. Each installment is paid to the seated Council- appointed officer as of the first day of that quarter. 8. The Director of Finance shall continue to pay on an installment basis the sum of $15,000.00 per calendar year to the deferred compensation plan established pursuant to Internal Revenue Code Section 401(a), an employer contribution on behalf of the City Manager. The sum shall be paid in equal quarterly installments on the first pay day of each calendar quarter. Each installment is paid to the seated City Manager as of the first day of that quarter. 9. In no calendar year shall amounts of deferred compensation contributed by the City on behalf of the Council appointed officers or the Director of Finance exceed the maximum amount permitted by the Internal Revenue Code and IRS regulations to be deferred on a tax -free basis amorally. 10. The Director of Finance shall be authorized, for and on behalf of the City, to execute any documents required by the City's third patty administrator for deferred compensation to implement this ordinance. 11. Participants of the City's Retirement System will be required to make a five percent (5 %) contribution from their base salary to the City's Retirement Plan. 12. Annual pay supplements payable on a bi- weekly basis are provided for the hereinafter set out job classifications which require the incumbent to privately own or lease a motor vehicle routinely used in the course of conducting City business as follows: POSITION TITLE ANNUAL SALARY SUPPLEMENT Appraiser I $ 2,000 Appraiser II $ 2,000 Assistant City Managers $ 2,000 (unless City Manager has assigned a City vehicle to the individual Assistant) City Attorney $ 2,500 City Clerk $ 2,500 City Manager $ 6,000 Deputy Director of Real Estate Valuation $ 2,000 Director of Economic Development $ 2,000 Director of Finance $ 2,500 Director of Planning, Building and Development $ 2,000 Director of Real Estate Valuation $ 2,000 Municipal Auditor $ 2,500 Supervising Appraiser $ 2,000 Business License Inspector Auditor $ 2,000 Tax Compliance Auditor $ 2,000 If the requirement that any of the foregoing officers or employees own or lease a motor vehicle for routine use in the conduct of City business should be eliminated, then the pay supplement established by this Ordinance shall be terminated as of the date of elimination of such 4 rayui cement. '['lie City Manager is authorized, within the Itinits of funds appropriated therefore, to provide for similar pay supplements for other of Gass or employees. 13. In order to equitably compensate sworn police officers assigned duties in a non- uniform capacity and in lieu of provision by the Police Department of uniforms and accessories, each such officer shall be accorded an annual pay supplement of $600, payable on a bi- weekly basis as a uniform allowance. 14. Each employee of the Fire-FMS Department hired by the City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician certification and actively participates in the City's First Responder Program shall be accorded an annual pay supplement of $1,200, payable on a bi- weekly basis, so long as they maintain such certification and continue to participate in the City's First Responder Program. 15. Each employee of the Fire -EMS Department who has been certified to either the Specialist or Technician level for the handling of hazardous materials and who is a member of the Regional Hazardous Materials Response Team shall be accorded an annual pay supplement of $1,200, payable on a bi- weekly basis, so long as they are assigned to the Regional Hazardous Materials Response Team. 16. Each employee of the Fire -EMS Department who has been certified mid performs Fire Inspector duties as part of the Fire Prevention Program assigned by the Fire -EMS Chief shall be accorded an annual pay supplement of $1,500, payable on a bi- weekly basis, so long as they are assigned to perform Fire Inspector duties as a part of the Fire Prevention Program. 17. Each employee of the Fire -EMS Department who has been certified and performs inspection and repair duties to the Department's "turn out" gear, Self - Contained Breathing Apparatus ( "SCBA ") and safety sensitive equipment as part of the Fire Maintenance Safety Program by the Fire -EMS Chief shall be accorded an am]nal pay supplement of $1,500, payable 5 on a bi- weekly basis, so long as they are assigned to perform inspection and repair duties as a part of the Fire Maintenance Safety Program. 18. Each employee of the l=ire -EMS Department who has been certified and is qualified lot the Heavy and Tactiud /Swiftwater Team shall be accorded an annual pay supplement of $1,200, payable on a bi- weekly basis, so long as they remain a member of the Heavy and 'tactical /Swiftwater Team. 19. Each employee of the Fire -EMS Department assigned by the Chief to the Training Division for the purpose of training and teaching of personnel within the Fire -EMS Department shall be accorded an annual pay supplement of five percent (5 %) of the employee's base salary, payable on a bi- weekly basis, so long as that employee continues to be assigned to the 'Training Division. 20, The City Manager is authorized to continue a police career enhancement program to provide pay incentives to police officers below the supervisory level. Such program may include consideration for training, formal education, experience, and specialized assignments. The annual pay supplement shall range from $1,061 to $5,068, payable on a bi- weekly basis. 21. The City Manager is authorized to continue a Community Policing Specialist program to provide pay incentives to police officers. Such program may include consideration for training and community participation. The annual pay supplement is two percent (2 %) of the employee's base salary, payable on a bi- weekly basis. 22. The City Manager is authorized to continue a merit pay program for Firefighter /Emergency Medical 'Technicians who attain an EMT -I m Paramedic certificate. The base salary increase shall be in the amount of $4,000, payable on a bi- weekly basis. If a qualified employee is receiving an EMT pay supplement, pursuant to the provisions of Paragraph No. 14 above, then the employee shall, in addition to the EMT supplement, receive the difference between such supplement and the pay supplement authorized by this paragraph. 6 23. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the member actually attends a regularly scheduled meeting during that month, shall continue to be awarded to members of the City Planning Commission and the Board of Zoning Appeals upon attainment of certification through the Virginia Certified Planning Commissioner Program and (lie Virginia Certified Board of Zoning Appeals Program, respectively. New appointees will be required to attain certification within one year of the date of appointment. 24. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the member actually attends a regularly scheduled meeting during that month, shall be awarded to members of the Architectural Review Board. The requirement for certification of members by the Virginia Certified Architectural Review Program, adopted by Council effective July 1, 2004, is suspended until the Program has been frilly developed and made operational by the Virginia Department of Historic Resources (VHDR). 25. Any pay supplement provided in this Ordinance shall be combined with a, employee's base salary when computing overtime. However, if a pay supplement provided in this Ordinance should cause an officer or employee to exceed the maximum annual pay range for such officer's or employee's position, such officer or employee shall still receive the full amount of such pay supplement provided in this Ordinance. 26. Regular full -time, permanent, City employees who donate to the 2017 United Way Campaign will earn paid leave as follows: Donation Per Pay Period Total Paid Leave Allotted $5.00 per pay period/ 4.0 hours of leave $130 per year _ ___ $10.00 per pay period/ 8.0 hours of leave - - -- $260 pet year --- - -- -- -- - - -- Permanent part -time employees who donate to the 2017 United Way Campaign will earn prorated paid leave. 7 City employees who are engaged in performing emergency services or other necessary and essential services for the City whose normal work schedule is 24 hours, who donate to the 2017 t.I Ili tell Way Campaign will earn paid leave as follows: Donation Per Payl enod Total Emil Lcavc Allotted_ _ $5.00 per pay period/ 6.0 hours of leave _$130 per year _ _ $10.00 per pay period/ 12.0 homy of leave $260�ryear All time earned through donations to the 2017 United Way Campaign must be used by July 3, 2017. 27. Each employee of the Sheriff's office who meets qualifications for Master Deputy Sheriff and has been appointed such by the Sheriff shall receive a five percent (5 %) increase to base annual salary. This increase shall be capped at no more than five percent (5 %) above the pay range maximum for a Deputy Sheriff. Any Master Deputy Sheriff who fails to meet required qualifications and is removed from appointment by the Sheriff shall have the base amoral salary reduced by five percent (5 %). 28. The City Manager is authorized to continue a pay supplement to eligible employees who use personal cell phones and personal data assistants for City business. The monthly pay supplement shall be $30.00 for voice and $50.00 for voice /data, payable on a bi- weekly basis. 29. The City Manager is authorized to continue the Special Military Pay Supplement to any City employee who is a military reservist /national guard and who, between July 1, 2016 and June 30, 2017, is called to and serves on active duty related to our country's war on terrorism or natural disasters. The pay supplement is equal to the difference between that employee's regular City salary and military base pay plus any other compensation received for military service. 30. The provisions of this ordinance shall be in full force and effect on and after July 1,2016. 31. Pursuant to $12 of the Roanoke City Chader, the second reading of this ordinance by title is hereby dispensed with. ATTEST: '1MCity Cler