Loading...
HomeMy WebLinkAboutCouncil Actions 06-06-16PRICE 1 40521 - 060616 ROANOKE CITY COUNCIL INFORMAL SESSION JUNE 6, 2016 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA Call to Order — ROII Call: Council Members Price and Rosen arrived late. Welcome — Mayor David A. Bowers. Moment of Silence was held in recognition of the D -Day anniversary and in memory of former employee and Botetourt County Fire and EMS Chief Jeff Beckner who passed away on Friday, June 3; and Steven C. Buschor, Director of Parks and Recreation, who passed away on Monday, June 6, 2016, respectively. At this point, Council Member Price entered the meeting. (9:02 a.m.) NOTICE This morning's Council meeting was televised live and replayed on RVTV Channel 3 on Thursday, June 9 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, June 11 at 4:00 p.m.; and video streamed by internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning forthe hearing impaired. ITEMS FOR ACTION: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (6 -0) A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the performance of a Council- Appointed Officer, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. (6 -0) A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel pertaining to actual litigation, where such consultation and briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2- 3711(A)(7), Code of Virginia (1950), as amended. (5 -0, Council Member Ferris abstained from voting due to a conflict of interest in connection with the above matter). ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • Rehousing Youth for Success in Education (RYSE) - 30 minutes • Council Member Rosen entered the meeting during the abovementioned briefing (9:31 a.m.) • Erosion and Sediment Control Proposed Amendments - 20 minutes • Downtown Events and the Public Assembly Permit Process - 30 minutes • Greenhouse Gas Emissions —New Community Targets 2015 -2019 - 20 minutes AT 11:57 A.M., THE COUNCIL MEETING WAS RECESSED FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING; AND RECONVENED AT 2:00 P.M., IN THE COUNCIL CHAMBER. ROANOKE CITY COUNCIL REGULAR SESSION JUNE 6, 2016 2:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order - -Roll Call. All present. The Invocation was delivered by The Reverend Kelvin Edwards, Sr., Pastor, Hales Ford United Methodist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. Moment of Silence was held in recognition of the D -Day Anniversary, and in memory of former employee and Botetourt County Fire and EMS Chief Jeff Beckner who passed away on Friday, June 3; and Steven C. Buschor, Director of Parks and Recreation who passed away on Monday, June 6, 2016, respectively. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, June 9 immediately following the 2:00 p.m. session at 7:00 p.m.; and Saturday, June 11 at 4:00 p.m.; and video streamed by internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. THE CITY CLERK'S OFFICE PROVIDES THE MAJORITY OF THE CITY COUNCIL AGENDA ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.ROANOKEVA.GOV, CLICK ON THE GOVERNMENT ICON. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE CITY CLERK'S OFFICE. PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED, THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER, IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE ALLOTTED THREE MINUTES. ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL - APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE CITY'S HOMEPAGE TO COMPLETE AN ONLINE APPLICATION. THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS FOR THE FOLLOWING CURRENT VACANCIES AND /OR UPCOMING EXPIRATIONS OF TERMS OF OFFICE: BUILDING AND FIRE CODE OF APPEALS - TWO VACANCIES UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2017 TERM OF OFFICE ENDING JUNE 30, 2018 HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION - ONE VACANCY TERM OF OFFICE ENDING APRIL 12, 2020 PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION (CITY RETIREE) — ONE VACANCY THREE -YEAR TERM OF OFFICE ENDING JUNE 30, 2019 ROANOKE ARTS COMMISSION — ONE VACANCY THREE -YEAR TERM OF OFFICE ENDING JUNE 30, 2019 ROANOKE PUBLIC LIBRARY BOARD — ONE VACANCY THREE -YEAR TERM OF OFFICE ENDING JUNE 30, 2019 ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION - ONE VACANCY UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2018 ROANOKE VALLEY CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS — ONE VACANCY ONE -YEAR TERM OF OFFICE ENDING JUNE 30, 2017 WESTERN VIRGINIA WATER AUTHORITY BOARD OF DIRECTORS — ONE VACANCY FOUR -YEAR TERM OF OFFICE ENDING JUNE 30, 2020 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A resolution recording City Council's deepest regret and sorrow at the passing of Wesley V. Hillman, a Roanoke native and aviation legend. Adopted Resolution No. 40521-060616. (7-0) Mayor Bowers presented a ceremonial copy of the resolution to Melinda Stewart, daughter; and Al Hillman, brother. Recognition of the Environmental Management Division on receiving an Environmental Health and Safety Information Management Award. Mayor Bowers recognized Christopher Blakeman, Environmental Administrator and staff; and presented the Award to Mr. Blakeman. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. ALL MATTERS WILL BE REFERRED TO THE CITY MANAGER FOR RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL, AS HE MAY DEEM APPROPRIATE. Robert Gravely, 3360 Hershberger Road, N. W., appeared again before the Council regarding the violation of his employment rights. Geoff Campbell, 780 Tinker Mill Road, Daleville, appeared before the Council and spoke about the Roanoke Aviation Transit Service "RATS ". Troy Larimer, 3800 Franklin Street, Rocky Mount, appeared before the Council and complained about the lack of representatives regarding enforcement of taxi parking from the City's Airport Commission. Bennett Early, 1415 Antrim Street, Salem, appeared before the Council and expressed his concern of the lack of cooperation from the Roanoke Regional Airport Authority regarding their taxi policy. 4. CONSENT AGENDA: (APPROVED 7 -0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. The Mayor called attention to one request for public hearing from the City Manager. C -1 A communication from the City Manager requesting that Council schedule a public hearing for Monday, June 20, 2016, at 2:00 p.m., or as soon thereafter as the matter may be heard, to consider a request of Total Action Against Poverty in Roanoke Valley, trading as Total Action for Progress (TAP), for tax exemption of real property located at 1633 Salem Avenue, S. W., 702 and 624 Shenandoah Avenue, N. W. RECOMMENDED ACTION: Concurred in the request. C -2 A communication from the City Clerk advising of the resignation of Chad A. Van Hyning as a member of the City Planning Commission, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -3 Reports of qualification of the following individuals: The Honorable Raphael E. Ferris as an elected official representative of the Roanoke Valley Area Metropolitan Planning Organization for a three -year term of office ending June 30, 2017; The Honorable Timothy A. Allen as the City representative of the Court Community Corrections Regional Program, Community Criminal Justice Board for a three -year term of office ending June 30, 2019; James D. Ritchie as the City representative of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2019; Laura Eichenlaub as the Blue Ridge Behavioral Healthcare Board City representative of the Court Community Corrections Regional Program, Community Criminal Justice Board to fill the unexpired term of Gail Burrus ending June 30, 2018; Marianne Gandee and Benjamin Bazak as members of the Roanoke Public Library Board for a three -year term of office, each, ending June 30, 2019; Whitney H. Feldmann as the Mill Mountain Garden Club representative and Mary L. Kegley as the Fishburn Family representative of the Mill Mountain Advisory Board for three -year terms of office, each ending June 30, 2019; Michael B. Shockley as a member (City employee) of the City of Roanoke Pension Plan, Board of Trustees for a four -year term of office ending June 30, 2020; Patice L. Holland as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019; D. Jeffry Parkhill as a member (Architect) of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30,2019; Cindy Pasternak as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2019. ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: West End Target Area Project Wrap Up Report - 20 minutes Sculpture For West End Gateway - 15 minutes Received and filed. ITEMS RECOMMENDED FOR ACTION: Execution of an agreement with the Virginia Department of Health in connection with the Summer Food Program. Adopted Resolution No. 40522-060616 and Budget Ordinance No. 40523-060616. (7-0) 2. Acceptance of the 2016 - 2017 Community Development Block Grant, Home Investment Partnerships Program and Emergency Solutions Grant Entitlement funds from the Department of Housing and Urban Development. Adopted Resolution No. 40524- 060616 and Budget Ordinance No. 40525-060616. (7 -0) 3. Acceptance of the Virginia Homeless Solutions Grant from the Department of Housing and Community Development to support Continuum of Care strategies and homeless service and prevention programs. Adopted Resolution No. 40526- 060616 and Budget Ordinance No. 40527-060616. (7 -0) 4. Approval of Human Services Advisory Board allocation funding to various non -profit agencies for Fiscal Year 2016 - 2017; and execution of a contract with the Council of Community Services to conduct performance audits in connection therewith. Adopted Resolution No. 40528 - 060616 and Budget Ordinance No. 40529-060616. (7 -0) 5. Approval of Roanoke Arts Commission allocation funding to specific arts and culture agencies for Fiscal Year 2016 - 2017. Adopted Resolution No. 40530 - 060616 and Budget Ordinance No. 40531-060616. (7 -0) 6. Acceptance of a donation from the Civitan Club of Roanoke and the Civitan Chesapeake District Foundation to replace playground equipment in Smith Park. Adopt Resolution No. 40532- 060616 and Budget Ordinance No. 40533 - 060616. (7 -0) 7. Amendment of the City Code to revise the definition of the Sealed Compactor Zone; and amend the Fee Compendium to reflect fee schedule, effective September 1, 2016 — November 30, 2016, and the deletion of fees no longer applicable. Adopted Ordinance No. 40534- 060616 and Resolution No. 40535. 060616. (7.0) 8. Appropriation of funds for various upgrades and repairs at the Church Avenue Parking Garage. Adopted Budget Ordinance No. 40536-060616. (7 -0) 9. Execution of Amendment No. 4 to the City's Contract with Thyssen Krupp Elevator Corporation to replace parts in two of the elevators located in the Church Avenue Parking Garage. Adopted Resolution No. 40537 - 060616. (7 -0) 10. Execution of Amendment No. 4 to amend and extend the City's contract with Lancor Parking, LLC for management and operation of the City's on and off - street parking operations. Adopted Resolution No. 40538- 060616. (7 -0) 11. Approval of a specific target greenhouse gas emissions reduction goal. Adopted Resolution No. 40539. 060616. (7 -0) COMMENTS OF CITY MANAGER. The City Manager offered the following comments Parks and Arts returns in 2016 The award - winning Parks and Arts series will return to five different neighborhood parks this summer. The program is organized by the Roanoke Arts Commission, the Office of Neighborhood Services and the Parks and Recreation Department. The following parks have been selected: • Golden Pak, June 25, noon to 3:00 p.m. • Preston Park, July 16, noon to 3:00 p.m. • Mountain View, August 6, noon to 3:00 p.m. • Elmwood Park, August 27, noon to 3:00 p.m. • Horton Park, October 1, 10:00 a.m. to 2:00 p.m. Parks and Arts is also a partnership between the city and the Roanoke Symphony Orchestra. A highlight of this year's events will be in the performance at Elmwood Park by RSO Pops. The entire event is free and open to the public for the first time in RSO history. Also new this year, Parks and Arts will work with the Roanoke Public Libraries to enhance their Fall Festival in the Melrose Neighborhood. Residents invited to Enter Photo Contest The Roanoke Valley Greenway Commission is offering cash for photos. So take along your camera or smart phone on your next greenway outing and capture a special scene. All images must be taken along or from a greenway corridor in the Roanoke Valley greenway network. Prizes will be awarded as follows: • 1" Place - $100.00 • 2 "d Place - $50.00 • 3rd Place - $25.00 • Honorable Mention — no cash prize, recognition only Photos must have been taken between October 1, 2015 and September 15, 2016 to be eligible for submission. The photo contest period is May 1 through September 16, and online entries must be uploaded no later than midnight September 16. Images should be submitted as attachments via email to rvgreenwaysCo)..gmail.com. Visit www.greenways.org for greenway locations and maps. 10 City Pools set to open for summer Washington Park Pool opens to the public on June, while Fallon Park Pool opens on June 10. Fallen Park Pool will be open Fridays and Saturdays from noon to 7:00 p.m. and Sundays from noon to 6:00 p.m. Through a partnership with the YMCA, Washington Park Pool will operate six days a week from noon to 6:00 p.m. Both pools will be closed on Wednesdays for maintenance. b. DIRECTOR OF FINANCE: Financial report for the City of Roanoke for ten months ended April 30, 2016; and Roanoke City Public Schools for nine months ended March 31, 2016. Received and filed. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. A resolution appointing and electing two School Board Trustees on the Roanoke City School Board for three -year terms of office, each, commencing July 1, 2016 and ending June 30, 2019. Adopted Resolution No. 40540. 060616. (7 -0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Bestpitch discussed concerns regarding the Solid Waste Management Brush and Bulk pickup policy. He requested a review of the process to better meet the needs of the citizens. Council Member Lea announced the Lea Youth Outdoor Basketball League event at Fallon Park in southeast Roanoke on Wednesday, June 8. 11 b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Appointed Nicole Harris to replace Chris Craft as a member of the Roanoke Neighborhood Advocates for a three -year term of office, commencing July 1, 2016 and ending June 30, 2019. Reappointed Douglas B. Robison, Renee "Butch" Craft and appointed Thomas Cullen to replace Jeffrey Marks and Bart Wilner to replace Gary Walton as City representatives of the Visit Virginia Blue Ridge Convention and Visitors Bureau, Board of Directors, for one -year terms of office, each, beginning July 1, 2016 and ending June 30, 2017. Reappointed Council Member Anita J. Price (Public /Government), Cerid Lugar (Citizen At- Large) and Joyce W. Watkins (Citizen At- Large) as members of the Youth Services Citizen Board for three -year terms of office, each, ending June 30, 2019. Appointed Lora Katz to replace Nathan L. Harper as a member of the Roanoke Arts Commission for a three -year term of office, beginning July 1, 2016 and ending June 30, 2019. Appointed Jane Field to replace Owen C. Shultz as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2019. Appointed Court G. Rosen to replace Harvey D. Brookins as the City's Citizen at Large representative to the Hotel Roanoke and Conference Center Commission for a term commencing July 1, 2016 and ending April 12, 2020. City residency requirement was waived for Terry King (Fire Department) as a member of the Board of Trustees, City of Roanoke Pension Plan, for a two year term of office ending June 30, 2018, which appointment was made on May 2, 2016. CERTIFICATION OF CLOSED MEETING. (7 -0, with Council Member Ferris abstaining from voting only on Certification regarding consultation with legal counsel pertaining to actual litigation) 12. ADJOURNED -4:17 P.M. 12 O V CITY OF ROANOKE _ OFFICE OF THE MAYOR 215 CHURCH AVENUE. S W, SUITE 452 1C.. ROANOKE. VTRGINIA24011 -1594 T2LPPHOFC (540) 853 2444 PAX'. (540) 853 -1145 DAVID A. ROWERS Mayor June 6, 2016 The Honorable Vice -Mayor David B. Trinkle and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Trinkle and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, ) David A. Bowers Mayor DAB:ctw COMMITTEE VACANCIES /REAPPOINTMENTS June 6, 2016 Public VACANCIES: Four -year term of office on the Building and Fire Code Board of Appeals ending June 30, 2018. Unexpired term of office on the Building and Fire Code Board of Appeals ending June 30, 2017. Unexpired term of office on the Roanoke Valley- Alleghany Regional Commission ending June 30, 2018. Term of office on the Hotel Roanoke and Conference Center Commission ending April 12, 2020. Three - yearterm of office on the Personnel and Employment Practices Commission ending June 30, 2019. Three -year term of office on the Roanoke Arts Commission ending June 30, 2019. Three -year term of office on the Roanoke Public Library Board ending June 30, 2019. One - yearterm of office on the Roanoke Valley Convention and Visitors Bureau, Board of Directors ending June 30, 2017. Four -year term of office on the Western Virginia Water Authority, Board of Directors ending June 30, 2020. CITY OF ROANOKE CITY COUNCIL 2 15 Church A ouc. S_W. Noel C Taylor Mamnpal Building, Stoic 456 Roanoke. Virginia 24011 -1536 Telephone (540) 853-2541 DAVID A. BOW LRS Fax: (540) 853 -1145 Mayor June 6, 2016 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Council Members William D. BrApilch Raphael E. "Ray" Ferris Sherman P Lea Anita 1 Price Court G. Rosen David B_Tdnkle I wish to request that Council convene in a closed meeting to discuss a personnel matter, being the performance of a Council- Appointed Officer, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, Sherman P. Lea, Chair City Council Personnel Committee SPL:ctw Daniel .1. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHI RCI I AVENIT, SW ROANOKE, VIRGINIA 24011 -1595 The Honorable Mayor and Members of City Council Roanoke, Virginia TELEPHONE 540.853 -2431 FAX 540. 853 -1221 EMAIL cirpmPro:mokeca.00v June 6, 2016 Re: Request for closed meeting Dear Mayor Bowers and Council Members: Timothy R. Spencer Steven J. Talevi David L. Collins Heather P. Ferguson Laura M. Carini Assistant City Attorneys This is to request that City Council convene a closed meeting for consultation with legal counsel pertaining to actual litigation where such consultation and briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to §2.2 -371 I .A.7, Code of Virginia (1950), as amended. With kindest personal regards, I am Sincerely yours, r N� Daniel . Ca' n City Attorney DJC /lsc c: Christopher P. Morrill, City Manager Barbara Dameron, Director of Finance Stephanie Moon Reynolds, City Clerk STATEMENT OF CONFLICT OF INTEREST 1, Raphael E. Ferris, state that I have a personal interest in the agenda item regarding the request of the City Attorney for a closed meeting of City Council to discuss pending litigation involving the City because the plaintiff in this litigation is Ronald Milan, a relative of mine but not an immediate family member. Under these circumstances, I have elected to refrain from participation in this matter under Virginia Code. Therefore, pursuant to Virginia Code Section 2.2-3112, 1 ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 6th day of June, 2016. (Seal) Raph el E. rris, Council Member United Way RYSE Rehousing Youth for Success in Education Afira DeVries President and CEO United Way of Roanoke Valley June 6, 2016 Carol Tuning Human Services Coordinator City of Roanoke WHY? Afira DeVries United Way of Roanoke Valley Rehousing Youth for Success in Education Let's Say... C 594 RCPS students are homeless J' RAPID HOUSING Our job... Coordinate I CInvest Holistic support Academics supported Health needs met Income stabilized United Way of Roanoke Valley Stable family, brighter future r ® v What if the problem is not addressed? United Way of Roanoke Valley • Inconsistent attendance leads to significant gaps in skill development • Unmet medical, dental and mental health challenges emerge • Student's ability to be prepared for school is severely impaired by the absence of privacy and personal space • Social and behavioral concerns commonly arise as students become wary of developing close relationships with peers and teachers And ultimately... Fewer Than 25% of homeless high school students in Virginia graduate from high school United Way of Roanoke Valley "No child should be homeless, we can do better than this and we will with the help of United Way." - Dr. Rita D. Bishop, Ed.D Superintendent, Roanoke City Public Schools The goals of RYSE: MM 9 Help families through affordable, stable housing of United Way Roanoke Valley • Helps stabilize kids and their families, ensuring students are better prepared to learn and succeed • Holistic support goes beyond a single need, offering support for the entire family • Solutions are customizable to target each family's unique situation • Addresses challenges that are interrelated WHAT? Afira DeVries United Way of Roanoke Valley Rehousing Youth for Success in Education Partners address family's unique needs United Way of Roanoke Valley 1. Builds on close partnership with school system to address this critical need 2. Consistent and committed case management helps each family become and remain stable 3. Builds on the growth of existing programs; pools and targets resources 4. Centralized data tracking improves collaboration among service providers 5. Partnerships allows community trends to be more quickly identified 6. Continuous review process ensures efficiency and effectiveness of the program HOW? Wa Local Coordinated Assessment and Entry System of Uniled oke Valley Carol Tuning Rehousing Youth for Success in Education How does the system work? United Way of Roanoke Valley • A collaborative partnership with the Blue Ridge Continuum of Care (CoC) • Provides a central access and referral system • Offers a no wrong door approach to and access to services • Facilitates navigation of the broader community service system • There is a sharing of data How do we know that it works? United Way of Roanoke Valley • Success of the Veteran's initiative • Bi- Weekly meetings and development of partnerships and continuous communication • By -name list (BNL) was created to identify and track systemic barriers and strategize solutions across multiple providers Framework already in place United Way of Roanoke Valley • The Community Education Homeless Student Financial Assistance Prevention program • Administered by the City of Roanoke in partnership with the Roanoke City Schools • The program was developed to assist families in the Roanoke City Public Schools with financial resources to gain and /or maintain housing stability. United Way of Roanoke Valley Erosion & Sediment Control Proposed Amendments June 6, 2016 Purpose Water quality Sediment from construction sites is a leading cause of water pollution VDEQ water quality standards Mandate: Federal -> State -> Local Background Current ordinance 1997 (amd. 2004, 2008) VA Code and VAC prescribe local administration City is local "Program Authority" 2014 Mandate New stormwater management regulations Integration with Erosion & Sediment Control — Inspection frequency increased — Increased threshold from 5,000 to 10,000 s.f. disturbed land area — Erosion & Sediment Control ordinance update not mandated nor pursued Current Code Threshold at 2,000 s.f. disturbed area 19 "Minimum Standards" apply regardless of project scale Proposed Amendment Increase local threshold to 2,500 s.f. Ease plan requirements for projects between 2,500 and 10,000 s.f. Minimum standards - Level of detai Who can prepare a plan Examples of basic measures Y Ik A 1 M Ex WE ,ALL 015MWD AREAS] PS TS i MU 100 L.F. GRASS SMWE AT7.O.t F OETAL 9W T) Lied OF OISiUN8,1NCE----_I Z PAS PMECT q$IWB$„LE55 MAN - p $F. IT IS Rd/5 EXEbFT FROM AC CITY OF ROANCKt 1 NANACENENT NECII[AAW -- PRUrT dSRWANCE - 9,100 SF SF V�/" / - t / ALL J LCRTS OF �e CF DISMINKE Of BD R OF 9w. ro RE yx To WAY C IY �' ,.•' fence N Larger Project Inlet protection Construction entrance; Seeding Y �• i X 1 =: terSediment traps J Diversion dikes Safety Fence Drainage structures * I Y� " } ------------ 1� Considerations Oversight for smaller projects maintained Reduce burden on developers Frequent inspections & communication in field Retain water quality benefits Comparable to Roanoke County Next Steps Proposed amendments drafted Initial legal review complete DEQ approval needed (will affect timing) City Council consideration and adoption Development Review Updates TRAKiT permit system implementation • Testing, testing, and more testing • Go -live scheduled for August 3 • Minimize downtime Review times back to on -time Implemented many process improvements Summer Zoning Amendments Wireless Telecommunication Facilities Signs (content) Floodplain (FEMA /DCR mandate) Various technical amendments Technical zoning map amendments Questions /Discussion DOWNTOWN EVENTS AND THE PUBLIC ...Mme. Iki wwmwmmmmm Q4I �;lr? Ab.3 4 2015 Statistics o 137 Downtown Events o 77 events closed at least one street o 29 events closed streets at City Market w .• � _ � _ J ..tea.. 1* Downtown: 2007 - Zoi6 4 Y Assembly Permit Process Public Assemblies - City Code Section 30, Art. V.I Downtown Roanoke, Inc. (DRI) • Contract to Plan, Promote and Manage events for City • Downtown Event Support and Permit Services for Citizens 4 Y Behind the Scenes 41 Evaluate routes and proposed street closures Coordination of Event Logistics (Traffic Control, Safety, Security) r Fabrication and placement of signs & barricades • Parking restrictions • Street closures ,., v Maintenance and repairs of infrastructure within event space External coordination 0 Support and Resources Assembly Permit Application Process • Multiple Departments review, approve and support Additional Support as needed: • Solid Waste • Stormwater (street sweeping) Police 1 PARKING SATURDAY SA r.~ IA 4 Considerations P Recent Challenges o Frequency of street closures o Impeding vehicular access to Central Business District, tourist destinations, and health care facilities r Residential population is growing Y Recent Challenges r, Level of City resources required to support events Number of events continues to increase: Total Permits 4 11 Finding a Balance y Develop a Special Events Policy Vitality and Level of Activity in Downtown E Business Interests z Raciriontini Intaractc 4 �� � Y�� ,�S I:. a �.:n 6ne,eW4 rnb. 4 Greenhouse Gas Emissions New Community Targets 2015 -2019 June 6, 2016 STEP 1 2 3 4 5 City Council Resolution Sept. 18, 2006 2005 Baseline Report Dec. 27, 2007 City Council Resolution Sept. 2, 2008 j 10% community reduction (Jan. 2009 Dec. 2014 12.5% municipal reduction (Jan. 2009 — Dec 2014) Action Action Monitor and verify results P N Sector 2005 2014 % Chan &e 2014 % Residential 536,056 470,54 -12.2° 23.9'% Commercial 711,951 601,391 -15.5% 30.5 Industrial 497,160 397,74 -20.0 20.2° Transportation 489,149 458,70 -6.2% 23.3% Waste 42,027 43293 3.0% 2.2 Totals 2,276,343 1,971,67 -13.4 100 GHG Emissiom (Cox oquiv). city of RoanoMt pN4ntlY Cnnn•.YY nym1N R,mptlYtbn ww Ta xSm.mo z.om,mo .x s .mu xyeo,NO ( smxz tomaoo nw a sm.000 i�xi pN4ntlY Cnnn•.YY nym1N R,mptlYtbn ww Ta •eukhp •u�Org • Fu VMitln GHG emimiom(tomC ) Munici Fel Sector 2005 2032 1 2014 1 %Difference 1 2005% 1 2012% 1 2012% Buildings Lighting Fleet Vehicles 29,480 9,661 6,648 24,590 8,186 5,969 21,963 7,382 4,993 -25.5% -23.6% -24.9% 64.4% 21.1% 14.5% 1 63.5% 21.1% 15.41A 64.0% 21.5% 14.5% 7bm7 45,789 38,745 34,338 -25.0% 700.0% I J00.0% 100,0% Neduction -15.4% •eukhp •u�Org • Fu VMitln • In 2015, the Department of Energy recognized the Berglund Center for its successful energy retrofit project: — 24% total energy savings — 40% savings in electricity — 57% reduction in GHG • Special recognition from the White House for outstanding performance in the Better Building Challenge 2012 thru 2014, confirming our commitment to reduce our energy consumption 20% by 2020. • Highest electric saving - the Noel C. Taylor Municipal Building 49% reduction • Reduced fleet energy consumption by 20% • Municipal energy savings in avoided energy — 2012:$577,000 — 2014: $926,700 Target Reduction CY 2015 — CY 2019 Community 10% Municipal 12.5% • Energy Management - HVAC, major projects and plug loads • Alternative energy & fuels • Weatherization & conservation • Water & energy outreach and education • Alternative transportation, accessible streets and safe bike paths CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telopbmre: (5411)853-2541 Fax: (541))853 -1145 S I EPI IAN I E A8. MOON REYNOLDS, MMC Gnnnil: clm'k(mra...... v'8uv ('E('ELIA F. M('COY ('ity A Jul< Deputy' ('it, Clerk ('F.( 'E LIAT. WEBB, CM(' A,,NI.,nt Deputy 01, Clerk June 8, 2016 Pastor Kelvin Edwards, Sr. Halesford United Methodist Church 2110 Ruritan Road Roanoke, Virginia 24012 Dear Pastor Edwards: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, June 6, 2016. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk SMR:aa C" mot"' -i'61 STEPHANIE M. MOON REYNOLDS, MMC ('it, ('lork CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephunc (540)85 3-2541 m,: (540)853 -1145 E -,,WL tlm'k(ntrmmnkevo.);ov June 10, 2016 Carmine Gallo Eastern Regional Administrator Federal Aviation Administration 1 Aviation Plaza Jamaica, New York 11434 -4809 Dear Mr. Gallo: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC A,,ktmV D¢paty City Clerk I am enclosing copy of Resolution No. 40521 - 060616 memorializing the late Wesley V. Hillman, a Roanoke native and longtime resident. The Members of Council learned with sorrow of the passing of Mr. Hillman on Friday, April 22, 2016 and would like to recognize the indelible legacy he left to Roanoke and his fellow citizens. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 2016. Sincerely, Y✓� cat, Stephanie M. Moon Reyno City Clerk Attachment c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Beverly T. Fitzpatrick, Executive Director, Virginia Museum of Transportation, Inc., 303 Norfolk Avenue, S. W., Roanoke, Virginia 24016 Melinda Stewart, 703 Soft Tree Lane, Durham, North Carolina 27712 Al Hillman, 2940 Crotts Lane, Roanoke, Virginia 24019 7 hf + , J . . , . ; IN THE COUNCIL, OF THE CITY OF ROANOKF, VIRGINIA The 6th day of June, 2016. No. 40521- 060616. A RESOLUTION memorializing the late Wesley V. Millman, a Roanolm native and longtime resident. WHEREAS, the members of Council learned with sorrow of the passing of Mr. Hillman on Friday, April 22,2016; WHEREAS, Mr. Hillman began his love and interest in flying at the age of 11 and 1}equented the hangars at the airport in Roanoke; WHEREAS, Mr. Hillman received his pilot's license before he had a driver's license and, by age 15, had flown solo; WHEREAS, while still a student at Jefferson High School, Mr. Hillman became the youngest flight instructor in the country at the age of 17; WHEREAS, Mr. Hillman served in the U.S. Navy during World War 11 as a Navy Flight Instructor at Woodrum Airport; WHEREAS, Mr. Hillman was a founding member of the volunteer Civil Air Patrol and served as squadron commander in the Civil Air Patrol, an important contributor to the country's efforts in WWII and whose volunteers carried out 86,000 missions spotting submarines, escorting supply convoys, and aiding in search and rescue operations; WHEREAS, after the war, Mr. Hillman worked as a freelance flight instructor, then as a Pilot for France Flying Services in Roanoke; WHEREAS, Mr. Hillman served as an FAA Flight Examiner for the Commonwealth of Virginia, and was an early member of QB (Quite Bird Men) Flying Fraternity Roanoke Chapter; WHEREAS, during his lifetime, Mr. Hillman logged more than 30,000 flight hours; WHEREAS, in 1978, Mr. Hillman was one of the original inductees into the Virginia Aviation Hall of Fame and, in 2012, Mr. Hillman was recognized by the Virginia Museum of Transportation in the Aviation Wing of the gallery; WHEREAS, in 1999, the Federal Aviation Administration's Eastern division presented Mr. Hillman with a Certificate of Appreciation for "pioneering and lifelong contributions to the development and growth of aviation in the Commonwealth of Virginia;" Utl II?RIiAS, Mr, I I I I I ran wus awardal the Co ngressionaI (;old Medial in Felauary 2015 and WIII?RFAS, Mr. II IJiman was deeply involved in the Pirvl Baplisl Chw'ch of Roanokc, and served Lis a member of the Co III I) ion Con nillcc and as a grouter. I I IIiRI'TORI?, I I'f 107SOLVIII) by tilt Coal icII of the ('ily of Roanokc as IN lows: I. Cily COnnell adopts this resolution as a means of recording its deepest regret and sorrow at the passing of Wesley V. Ilillman, extending to his family its sincerest condolences, and recognizing the indelihle legacy he left to Roanoke and his fellow citizens. 2. 'file City C'lerlk is directed to forward an ettcsted copy of this resolution to Mr. I fillman's daughter, Melinda Stewart, of Durham, North C'nrolina. ATTEST: n M.rnr�'�," 0 � .City Clerk. F �o' A� � CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 6, 2016 Subject: Tax Exemption Request - Total Action Against Poverty in Roanoke Valley, trading as Total Action for Progress (CM 16- 00072) Background Pursuant to the requirements of the Virginia Code, if City Council wishes to consider the application of Total Action Against Poverty in Roanoke Valley, trading as Total Action for Progress (TAP), for tax exempt status, Council must first conduct a public hearing. TAP is a Virginia non - stock, not - for - profit corporation that has applied for tax exemption of real property in the City located at 1633 Salem Avenue, SW (Official Tax Map #1210711), 702 Shenandoah Avenue, NW (Official Tax Map #2113105), and 624 Shenandoah Avenue, NW (Official Tax Map #2113201). Considerations: TAP was incorporated on April 281", 1965. In October of that same year, TAP opened its first year -round Head Start classroom, which was the first school program in the Roanoke Valley integrated from its inception. Today, it offers over 30 programs designed to give its clients a hand up. Its mission is to help individuals and families achieve economic and personal independence through education, employment, affordable housing, and safe and healthy environments. The property on Salem Avenue contains the educational building, parking lot, and playground area for TAP's Hurt Park Head Start Center and Domestic Violence Services Offices. The properties on Shenandoah Avenue contain the parking lot and playground area for TAP's Brandin Hardin Sims Head Start Center. Recommended Action: This is to request that a public hearing be authorized and advertised on the above matter for City Council's regular meeting to be held on Monday, June 20, 2016, at 2:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine. Notice of the public hearing must be advertised at least five (5) days prior to the date of the public hearing. A full report will be included in the June 20, 2016 agenda material for your consideration. Yo -- -- - - - - -- orrill City Ma nager Distribution: Council Appointed Officers Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, City Treasurer R. Brian Townsend, Asst. City Manager for Community Dev. Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Barbara A. Dameron, Director of Finance REVISED Chad A. Van Hyning 2407 Crystal Spring Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Van Hyning: Your communication advising of your resignation as a member of the City Planning Commission was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, June 6, 2016. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the City Planning Commission from January 1, 2009 to June 6, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Nf VP Ste on Reynolds. C City Clerk Enclosure Tina Carr, Secretary, City Planning Commission CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Tei,hone (540)853-2541 Fun: (540) 85.3-1145 Sl'EI'IIANIE M. MOON REYNOLDS, MMC E -nmil: IeikJhL'Oanpkeea.,., CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC Assisuml Deputy City Clerk July 28, 2016 REVISED Chad A. Van Hyning 2407 Crystal Spring Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Van Hyning: Your communication advising of your resignation as a member of the City Planning Commission was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, June 6, 2016. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the City Planning Commission from January 1, 2009 to June 6, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Nf VP Ste on Reynolds. C City Clerk Enclosure Tina Carr, Secretary, City Planning Commission CERTIFICATE OF APPRECIATION PRESENTED TO CHAD A. VAN HYNING AS A MEMBER OF THE CITY PLANNING COMMISSION FROM JANUARY 1, 2009 TO JUNE 6, 2016 ON THIS 28TH DAY OF JULY , 2016 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: • i�1• ar a SHERMAN P. LEA, SR. 7EP RAN EM.MWON EYN S, MM MAYOR CITY CLERK g CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church AYenne, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC F -mail: elerk! 2407 Crystal Spring Avenue Roanoke, VA 24014 May 27, 2016 Ms. Stephanie M. Moon Reynolds City Clerk Planning Commission 215 Church Avenue SW, Suite 456 Roanoke, VA 24011 -536 Dear Ms. Moon Reynolds: It is with mixed emotions that I tender my resignation from the Planning Commission. I am relocating to Charlotte, NC to be closer to family as my father is in failing health. My resignation is effective immediately. It has been a very rewarding seven plus years. I have thoroughly enjoyed being involved with the City and the Planning Commission. As you well know Roanoke is a wonderful place and the people who live here are very special. I am grateful for having had the opportunity to serve on the Commission, will miss being involved, and hope for its continued success. Respectfully submitted, Chad A. Van Hyning l` ) Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Raphael E. Ferris, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as an elected City official representative on the Roanoke Valley Area Metropolitan Planning Organization for a three -year term of office ending June 30, 2017, according to the best of my ability. So help me God. ( -19 Rap aRap ePerris The foregoing oath of office was taken, sworn to, and subscribed before me by Raphael E. Ferris this 16thday of May 2016. Brenda S. Hamilton, Clerk of the Circuit Court By �� �, Jerk June 8, 2016 Beth Lipes, Director Court and Community Services 1717 Peters Creek Road, N. W. Roanoke, Virginia 24017 Dear Ms. Lipes: This is to advise you that The Honorable Timothy A. Allen has qualified as a City representative for a three -year term of office ending June 30, 2019; and Laura Eichenlaub has qualified as the Blue Ridge Behavioral Healthcare Board representative to fill the unexpired term of Gail Burruss ending June 30, 2018, of the Court Community Corrections Regional Program, Community Justice Board. Sinc�erely,,� Stephanie M. Moon Reynolds, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone (540)853 -2541 Fax: (541)853 -1145 STEPIIANIE M. MOON REYNOLDS, MMC E- ,nail: rierkar)roanokcva.gov City Cle rk C F. MCCOY D Deputy Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy Cary Clerk June 8, 2016 Beth Lipes, Director Court and Community Services 1717 Peters Creek Road, N. W. Roanoke, Virginia 24017 Dear Ms. Lipes: This is to advise you that The Honorable Timothy A. Allen has qualified as a City representative for a three -year term of office ending June 30, 2019; and Laura Eichenlaub has qualified as the Blue Ridge Behavioral Healthcare Board representative to fill the unexpired term of Gail Burruss ending June 30, 2018, of the Court Community Corrections Regional Program, Community Justice Board. Sinc�erely,,� Stephanie M. Moon Reynolds, MMC City Clerk c Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, TIMOTHY A. ALLEN, do solemnly swear (or affirm) that I will support the Constitutiqn of the United States of America and the Constitution of the Commonwealth of Virginia, and that I wi faithfully and impartially discharge and perform all the duties incumbent upon me the City representative of the Court Community Corrections Regional Program, ommunity Criminal Justice Board, for a three -year term of office v.. ending June 30, 201 taccording to the best of my ability. (Sonn help me God.) TIMOTHY A. ALLEN The foregoing o9h of office was taken, sworn to, and subscribed before me by Timothy A. Allen this c; Y day of 2016. 17 Brenda S. Hamilton, Clerk of the Circuit Court By ��Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, LAURA EICHENLAUB, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the Blue Ridge Behavioral Healthcare Board City representative of the Court Community Corrections Regional Program Community Criminal Justice Board, to fill the unexpired term of Gail Burruss ending June 30, 2018, according to thd` best of my ability. (So help me God.) LAURA EICHENLAUB The foregoing oath, Io/^f office was taken, sworn to, and subscribed before me by Laura Eichenlaub this IL day of 2016. Brenda S. Hamilton, Clerk o the Circuit Court BY irk June 8, 2016 Liz Belcher, Roanoke City Greenway Coordinator 1206 Kessler Mill Road Salem, Virginia 24153 Dear Ms. Belcher- This is to advise you that James D. Ritchie has qualified as a member (City representative) of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2019. Sincerely, Stephanie M. Moon Reynolds, MMU2 City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 •�1�' Tti,httne: (540)853 -2541 1'ux: (540)853 -1145 S1 EPHANIF. M. MOON REYNOLDS, MM(' L -nmil: clerk(nh'onnnkcvn.8nv ('ilv ('lerk CECELIA F. MCfOY Depnly Chy Clerk CE('ELIA T. WEBB, ('M(' A,,htnut Depub City Clerk June 8, 2016 Liz Belcher, Roanoke City Greenway Coordinator 1206 Kessler Mill Road Salem, Virginia 24153 Dear Ms. Belcher- This is to advise you that James D. Ritchie has qualified as a member (City representative) of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2019. Sincerely, Stephanie M. Moon Reynolds, MMU2 City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, James D. Ritchie, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member (City representative) of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2019, according to the best of my ability. (So help me God.) JAMES D. RITCHIE The foregoing oath of office was taken, sworn to, and subscribed before me by James D. Ritchie this � day of I' 2016. Brenda S. Hamilton, Clerk of the Circuit Court r BYE tN f/ Clerk d orR'1 CITY OF ROANOKE OFFICE OF THE CITY CLERK _ 215 Church Avenue, S. W., Room 456 Roanoke, Vii ginin 24011 -15 36 Telephone: (540)X9 -2541 Fn.v: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC Uncoil: clerk(urnnnnkevn'XD° ('ECELIAP.MCCOV City Clerk Depnly City Clerk June 8, 2016 Sheila Umberger, Secretary Roanoke Public Library Board Roanoke, Virginia Dear Ms. Umberger: CECELIA T. WBRB, CMC AsSktnnt Deputy City Clerk This is to advise you that Benjamin Bazak and Marianne Gandee have qualified as members of the Roanoke Public Library Board for a three -year term of office, each, ending June 30, 2019. Sincerely, #4 'n ." aprISL Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Benjamin Bazak, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2019, according to the best of my ability. (So help me God.) BENJAMIN "I: The foregoing oath of office was taken, sworn to, and subscribed before me by Benjamin Bazak this /` day of Ql � 2016. c- Brenda S. Hamilton, Clerk of the Circuit Court By Gc '" Y Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Marianne Gandee, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Public Library Board for a three -year term of office ending June 30, 2019, according to the best of my ability. (So help me God.) MARIANNE GANDEE The foregoing oath of office was oaken, sworn to, and subscribed before me by Marianne Gandee this _ay of �[[ 2016. Brenda S. Hamilton, Clerk of the Circuit Court L � By rye /' ., Clerk U Nicole Ashby, Secretary Mill Mountain Advisory Committee Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Whitney H. Feldmann has qualified as the Mill Mountain Garden Club representative and Mary L. Kegley as the Fishburn Family representative of the Mill Mountain Advisory Board for a three -year term of office, each, ending June 30, 2019. Sincerely, rn� Stephanie M. Moon Reynolds, MMC City Clerk `tee 1 CITY OF ROANOKE OFFICE OF THE CITY CLERK _ 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -15,16 Telephone: (540)853-2541 Fax: (540)853 -1145 9'1'6P11ANIE M. MOON BHVNOLDS, MMC E -nmi1: derkQJronnokcvn.hnv ('ECELIA F. MCCOV ('ny ('Ivrk Depnty City Clerk ('ECEWA T. WEBB, CMC &,,ktaof D,nd, CaV C1c1 k June 8, 2016 Nicole Ashby, Secretary Mill Mountain Advisory Committee Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Whitney H. Feldmann has qualified as the Mill Mountain Garden Club representative and Mary L. Kegley as the Fishburn Family representative of the Mill Mountain Advisory Board for a three -year term of office, each, ending June 30, 2019. Sincerely, rn� Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, WHITNEY H. FELDMANN, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the Mill Mountain Garden Club representative of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2019, according to the best of my ability. (So help me God.) WHITN H. FELDMANN The foregoing oath of office was taken, sworn to, and subscribed before me by Whitney H. Feldmann thi ,day of 2016. Brenda S. Hamilton, Clerk of the Circuit Court Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, MARY L. KEGLEY, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the Fishburn Family representative of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2019, according to the best of my ability. (So help me God.) MARY L. KEGLEY The foregoing oath of office was taken, sworn to, and subscribed before me by Mary L. Kegley this JAL day of 2016. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 . Roanoke, Virginia 24011 -1536 Teie,honc: (540)853 -2541 Fnx: 154111853.1145 til'F.PHANIE M. MOON REYNOLDS, MM( I4nmil: clerk(mrmumkev "'8 "° CE( EI.IAF.M((OY Cily Clerk neynly Ca, Clerk CRCEI.IA T. W EHH, CM(' A,simun Deoury Cite Clerk June 8, 2016 Barbara A. Dameron, Secretary City of Roanoke Pension Plan, Board of Trustees Roanoke, Virginia Dear Barbara: This is to advise you that Michael B. Shockley has qualified as a member (City employee) of the City of Roanoke Pension Plan, Board of Trustees for a four -year term of office ending June 30, 2020. Sincerely, l Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Michael B. Shockley, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member (City employee) of the City of Roanoke Pension Plan, Board of Trustees for a four -year term of office ending June 30, 2020, according to the best of my ability. (So help me God.) The foregoing oath of offi p was ta'kkenn,,, sworn to, and subscribed before me by Michael B. Shockley th's day of 1 �uu✓I _ 2016. Brenda S. Hamilton. Clerk of the Circuit Court a 1CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 CAareh Avenue, S. W., Room 456 Romwke, Virginia 24011 4536 'Iele'lu rC (540)853 -2541 fax: (5411)853-1145 STEPHANIE M. MOON REYNOLDS, MM( E-nasl: rlerk(a:rua nukee..g.e CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA C W ERR, CMC Assistant Deputy City Clerk June 8, 2016 Melissa Murray, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. Murray: This is to advise you that Patice L. Holland has qualified as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019. Sincerely, t�'� \^ \� \,' Ste OM on ReyndMs, Mt City Clerk PC: Susan Jennings, Arts and Culture Coordinator Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Patice L. Holland, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2019, according to the best of my ability. (So help me God.) I i Ii %// ice._ . , WMR • I The foregoing / oaath of office was taken, sworn to, and subscribed before me by Patice L. Holland thisNd day of 2016. Irenda S. Hamilton, Clerk -f,the Circuit Court �L/ �N'I /L �� /�� • erk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)953 -2541 Env: (540)853 -1145 STEPHANIE MOON REVNOLDS, MM( E- mail: alerk(ntroannkavn.q "v CE('LAA E. MCC OV ('it, ( 1,k Drpn p Cil) Clerk ('E('ELIA T. W EBB, CMC Assistant Depntp CIt,3 ('lark June 8, 2016 Tina Carr, Secretary Building and Fire Code Board of Appeals Roanoke, Virginia Dear Ms. Carr: This is to advise you that D. Jeffry Parkhill has qualified as a member (Architect) of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2019. Sincerely, WLStephanie M. Moon Reynolds, MMC City Clerk Enclosure pc: Neil Holland, Building Commissioner Daniel Rakes, Fire Marshal Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, D. Jeffry Parkhill, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member (Architect) of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2019, according to the best of my ability. (So help me God.) D. JEFFRY, PA KHILL The foregoing oath of office was taken, sworn to, and subscribed before me by D. Jeffry Parkhill this day of 2016. Brenda,S. Hamilton, Clerk of the Circuit Court �vC Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK Q' 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telepluine: (540)x534541 Friv (541))853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -nul: elerk(utroanukevu.auv ('E.CCIAAE.MCCOY City Clerk Deputy City Clerk C'ECELIA T. W EBB, C'MC Assistant Deputy City Clerk June 8, 2016 Robert A. Clement, Jr. Neighborhood Services Coordinator Roanoke, Virginia Dear Mr. Clement: This is to advise you that Cindy Pasternak has qualified as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2019. Sincerely, Stephanie M. Moon Reynolds, MC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Cindy C. Pasternak, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates for a three -year term of office ending June 30, 2019, according to the best of my ability. (So help me God.) CIND C. PASTERNAK The foregoing oath of pffice was taken, sworn to, and subscribed before me by Cindy C. Pasternak thisa day of 2016. Brenda S. Hamilton, Clerk of the Circuit Court 0 B -,Clerk aFrn &76? lin q West End Target Area Project Wrap Up Report ,June 6, 2016 West End Target Area ► 2011 "bridge year" from Hurt Park to West End ► Regular meetings with Stakeholders of West End Target Area ► Wrapping up ,June 30, 2016 ► Collaboration with public and private partners to create a more vibrant neighborhood Major Accomplishments 30 new home ownership constructed or rehabilitated l 49 rehabilitations of owner - occupied ► 18 Residential fa4ade improvements 2 dilapidated structures demolished Major Accomplishments ► 2,500 L.F. new or rehabilitated sidewalks /curbing ► 1 ,200 L.F. new storm drain piping Freedom First Financial Services Center $5.6M CDBG and HOME funds Code Enforcement (2011-2016) Inoperable Vehicles i 32% Weed & Trash citations Property Maintenance citations Graffiti complaints #47% 54% X100% Law Enforcement (2010 -2016) Total Criminal Offenses i10% Property Crime *19% Calls for Service i 16% Improved neighborhood image Reduction in blighting factors ► Reduction in criminal activity Property Valuati ®n (2011-2015) 2011 Median sales price $70,000 201 1 Average Assessed value $87,000 2015 Median sales price $121,000 2015 Average Assessed value $140,000 IC f f � CMJRCq AV[ 9t. ... - ...�.,.s WRAy1 (4 { 7% UMAq �1��{ ♦♦``�'p Yj �� «A�f�F CITY OF 1 West End Project Impact ZF.1. i"dIVQ rl 1.000 O ',t� P , yyf `•� 4tMe�NB+µC L -, T g bnprovements .- `. _ Hane Ownership " OYO Rehab 7 — OvW PA �IW - SM&W M Skeenscape - `:jMkst Fid T.WA. IC f f � CMJRCq AV[ 9t. ... - ...�.,.s WRAy1 (4 { 7% UMAq �1��{ ♦♦``�'p Yj �� «A�f�F CITY OF 1 West End Project Impact ZF.1. i"dIVQ rl 1.000 Financial Services Freedom First ► 1 ,61 5 new accounts 90 Unbanked 14 Underbanked Loans 224 consumer 6 real estate 22 first mortgages 6 business $4.27M loan value Private Investment $4.7 million in building permits since 2011 $941,936 Freedom First Credit Union Refurbished commercial properties Private home construction/ remodeling 131h Street Project ► 2,500 L.F. new sidewalk & curb ► 1 ,200 L.F. new storm drainage ► 31 street trees ► 32 street lamps ► Intersection /crosswalk at 1 3t" and Patterson ► $1.2M CDBG funds for $1.7M project MMOM Neighborhood Development µ. Other Notable Results ► West End Village Plan by Emerging Leaders in Architecture ► 13th Street Infrastructure and Streetscape Project ► LEAP Community Kitchen ► West End Community Garden ► Gateway public art ► 2015 Project of the Year by Virginia Statewide Neighborhood Conference Habitat for in the Roanoke Val! ; Our Partners Humanity Total Action ktap For Progress illto Hop, * 2CCaA J/t Freedom First , Herr jar f& baxl< Owe' oOd. ROANOKE Alliance RESTORING HOMES - JVE�; • COMMUNITIES T l-� Mujcq momC 'Jun1Bp11ETceF12 dpi MM 10005] [00, Rp RoANoKE REDEvRomwr ,-kND HoLsr. c. AmoRm P MEN70� . Illi II ._ II�II II Questions? o?pm Qv1 e� rr9 SCULPTURE FOR WEST END GATEWAY CITY COUNCIL UPDATE JUNE 612016 Background • The SWETA group (Stakeholders of the West End Target Area) requested that a gateway art piece be included in the plans for the area. • The intersection of Campbell and Patterson was chosen as the preferred site. • This project utilizes Community Development Block Grant Funds designated for this area. • A selection panel to chose the piece included representatives from SWETA, Old SW Inc., Mt. View, the nearby business community, individual artists and the Roanoke Arts Commission. Background Continued • An RFP was issued through the City of Roanoke Purchasing Department. • Twelve artists responded to the RFP. • David Caudill of Louisville KY was chosen to create the piece "Dancing with Time" as his proposed work best suited the site. Site Photos Dancing With Time Why Dancing with Time • It is the correct scale for the site at a total of 18' high - the base is 10' and the stainless steel top is 8'. • The materials are durable enough for our changing weather. • It can be viewed from all sides. • It is bright and colorful. Questions? June 9, 2016 Courtney Jones SNP Certification & Training Team Supervisor Virginia Department of Health P. O. Box 2448 Richmond, Virginia 23218 -2448 Dear Ms. Jones: I am attaching copy of Resolution No. 40522 - 060616 authorizing the acceptance of a Summer Food Program Grant from the Virginia Department of Health in the amount of $100,000.00; such funding to be used to fund partially the expense of providing for the nutritional needs of children and youth during the summer months through the City's Summer Nutrition Program. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 2016. Sincerely, � rn. n eynolds, MMC � �� Stephanie M. Moo City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Amelia Merchant, Director of Management and Budget Nicole Ashby, Parks and Recreation Business Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fnx: (540)853 -1145 9TEPRANIL M. MOON REYNOLDS, MMC E -nmil: clerkQilroannkcvx . g °v CECELIA F. MCCOY Cily Clerk Depnn, City Clerk CECELIA T. W EBB, CMC' A,,Wi nO Depnty CIN Clerk June 9, 2016 Courtney Jones SNP Certification & Training Team Supervisor Virginia Department of Health P. O. Box 2448 Richmond, Virginia 23218 -2448 Dear Ms. Jones: I am attaching copy of Resolution No. 40522 - 060616 authorizing the acceptance of a Summer Food Program Grant from the Virginia Department of Health in the amount of $100,000.00; such funding to be used to fund partially the expense of providing for the nutritional needs of children and youth during the summer months through the City's Summer Nutrition Program. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 2016. Sincerely, � rn. n eynolds, MMC � �� Stephanie M. Moo City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Amelia Merchant, Director of Management and Budget Nicole Ashby, Parks and Recreation Business Coordinator 1lti SL\a, J IN'1'1W COIINC'II, ON'f1Ii! (TIY OF ROANOKI ;, VIR(i1NIA 'the 6th day of June, 2016. No. 40522- 060616. A RI ±SOLUT[ON aulhori'r.ing the acceptance of o Swnmer Food I'rograin Grant from the Virginia Deparnuent of Ilculth, and authorizing execution and attestation of any required documents on hchalf of the City, in connection with such grant, under certain conditions. BF 1'1' RFSOLVLD by the Council of the City of Roanoke that: 'the City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of health a Summer Food Program Grant in the amount of $100,000, such funding to be used to fund partially the expense of providing for the nutritional needs of children and youth during the summer months through the City's Summer Nutrition Program, all of which is more particularly described in the City Council Agenda Report dated May 16, 2016, to City Council, 2. The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's acceptance of the grant, such documents to be approved as to form by the City Attorney, and to furnish such additional information as maybe required by the Virginia Department of Health in connection with the grant. 3. The City Manager is further authorized to take any farther actions, and to execute any additional documents, approved as to form by the City Attorney, needed to implement and administer the Summer Food Program Grant, ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2016. No. 40523- 060616. AN ORDINANCE to appropriate funding from the Federal Government, through the Virginia Department of Health, for the Summer Food Program, amending and reordaining certain sections of the 2015 -2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2015 -2016 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Youth Activities Revenues Summer Food Program FY17 35- 620 - 5278 -2157 $ 100,000 35- 620 - 5278 -5278 100,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Cler . E) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 6, 2016 Subject: Summer Food Program Background: The City of Roanoke continues to provide for the nutritional needs of children and youth during the summer months through a Parks and Recreation supervised Summer Nutrition Program. Breakfast and lunch are provided to children throughout Roanoke from mid -June through mid - August. An estimated 25,000 meals will be served this summer. Federal funds, up to $100,000, have been awarded to the City by a grant from the Virginia Department of Health. The City is reimbursed on a per meal basis for meals actually served. The remaining funds necessary to staff this program are allocated in the Parks and Recreation operating budget. Considerations The Summer Food Program is partially funded through the United States Department of Agriculture, Food and Nutrition Service, with the Virginia Department of Health serving as the sponsoring agency in Virginia. The program is similar in concept to the National School Lunch Program with eligibility requirements much like those used to determine eligibility for free or reduced priced meals during the school year. The purpose is to provide nutritionally balanced, healthy meals to children, ages one through eighteen, and those with special needs. Participating locations include Apple Ridge Farm, Bluestone Park, Boys and Girls Club, Dominion Day Services, Eureka Center, Indian Rock Village, Intercept Youth Services, Jamestown Place, Jesus Is Lord Church, Lansdowne Park, Preston Center, Renewed Mind Worship Center, and Villages at Lincoln. Recommended Action: Accept the Summer Food Program grant in the amount of $100,000 and authorize the City Manager and City Clerk to execute and attest respectively, an agreement with the Virginia Department of Health and any other forms necessary to accept such grant, approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $100,000, and appropriate funding in the same amount into an expenditure account to be established in the Grant Fund by the Director of Finance. - - -- ------------------ C ristopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Barbara A. Dameron, Director of Finance Steven C. Buschor, Director of Parks and Recreation GOX2� IN'I'111; COUNCIL Oft I I CITY OF ROANOIU3, VIRGINIA a The 6th day of .June, 2016. No. 40524- 060616. A RESOLUTION authorizing acceptance of certain grants from the United States Departtnonto I' I lousing and Urban Development (HUD) for entitlement funding for the 2016 -2017 fiscal year consisting of the Community Development Block Grant (CDBG), the HOME Investment Partnerships Program (I TOME) Grant, and the Emergency Solutions Grant (ESG), such grants to be used in connection with the 2016 -2017 HUD Action Plan previously approved by City Council; upon certain terns and conditions, and authorizing the execution of the necessary grant documents required to accept such finding. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts entitlement grant funding for the 2016 -2017 fiscal year from HUD, with no local match required from the City of Roanoke, in the following amounts: (1) CDBG entitlement funding in the amount of S 1,529,060,(2) HOME entitlement funding in the amount of $450,917 and (3) ESG entitlement funding in the amount of $138,286. The aforementioned finding shall be used for the purpose of providing a variety of activities ranging from housing, community and economic development, and supportive programs for homelessness prevention and rapid rehousing, in connection with the 2016 -2017 HUD Action Plan previously authorized by City Council pursuant to Resolution No. 40500- 050916, as more particularly described in the City Council Agenda Report dated June 6, 2016, and the attachments to that report. 2. The City Manager is hereby authorized to execute any and all requisite documents, in a form approved by the City Attorney, and to furnish such additional information as may be required in connection with the City's acceptance of such grants. ATTEST: j0"s2!iG..wit t �0'tn City Clerk J U R -IIrII) Ent tIIeinBm funding 2016 2017 (6 6 -16) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2016. No. 40525- 060616. AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), HOME Investment Partnerships Program, and Emergency Solutions Grant (ESG), amending and reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations HOME — Available to Commit (carry over) 35- 090- 5394 -5660 $ (175,000) HOME — Regular Employee Salaries 35- 090 - 5397 -1002 21,944 HOME — City Retirement 35- 090 -5397 -1105 3,467 HOME - 401 H Health Savings 35- 090 -5397 -1117 220 HOME - FICA 35- 090 - 5397 -1120 1,679 HOME — Medical Insurance 35- 090 -5397 -1125 2,419 HOME — Dental Insurance 35- 090 -5397 -1126 140 HOME — Life Insurance 35- 090 - 5397 -1130 287 HOME — Disability Insurance 35- 090 -5397 -1131 61 HOME — Fees for Professional Services 35- 090 -5397 -2010 3,000 HOME — Administrative Supplies 35- 090 - 5397 -2030 300 HOME — Training and Development 35- 090 -5397 -2044 3,809 HOME — Postage 35- 090 -5397 -2160 150 HOME — DoT Billings 35- 090 - 5397 -7005 1,000 HOME — West End New Home Ownership Habitat 35- 090 - 5397 -5607 587,441 ESG — Regular Employee Salaries 35 -E17 -5287 -1002 2,067 ESG — City Retirement 35 -E17- 5287 -1105 327 ESG — 401 H Health Savings 35 -E17- 5287 -1117 20 ESG — FICA 35 -E17- 5287 -1120 158 ESG — Medical Insurance 35 -E17- 5287 -1125 302 ESG — Dental Insurance 35 -E17- 5287 -1126 18 ESG - Life Insurance 35 -E17 -5287 -1130 $ 27 ESG - Disability Insurance 35 -E17- 5287 -1131 6 ESG - Fees for Professional Services 35 -E17 -5287 -2010 3,989 ESG - ARCH (Trust House) 35 -E17- 5287 -5650 38,029 ESG - Council of Community Services 35 -E17 -5287 -5618 63,843 ESG - Family Promise 35 -E17 -5287 -5644 29,500 CDBG - Available to Commit (carry over) 35 -G15- 1519 -5661 (55,309) CDBG - Available to Commit (carry over) 35 -G16- 1620 -5660 (444,691) CDBG - Empowering Individuals with Disabilities 35 -G17- 1719 -5057 108,189 CDBG - Demolition 35 -G17- 1719 -5108 25,000 CDBG - Mortgage Assistance Program 35 -G17- 1719 -5399 100,000 CDBG - Emergency Home Repair TAP 35 -G17- 1719 -5470 103,411 CDBG - World Changers 35 -G17- 1719 -5486 75,000 CDBG - New Home Ownership 35 -G17- 1720 -5647 379,559 CDBG - Owner Occupied Rehab 35 -G17- 1720 -5648 85,000 CDBG - Infrastructure Improvements 35 -G17- 1720 -5649 250,000 CDBG - Neighborhood Development 35 -G17- 1720 -5642 287,000 CDBG - Regular Employee Salaries 35 -G17- 1722 -1002 131,411 CDBG - City Retirement 35- G17- 1722 -1105 20,763 CDBG - 401 H Health Savings 35 -G17- 1722 -1117 1,314 CDBG - FICA 35 -G17- 1722 -1120 10,053 CDBG - Medical Insurance 35 -G17- 1722 -1125 15,422 CDBG - Dental Insurance 35 -G17- 1722 -1126 893 CDBG - Life Insurance 35 -G17- 1722 -1130 1,721 CDBG - Disability Insurance 35 -G17- 1722 -1131 368 CDBG - Fees for Professional Services 35 -G17- 1722 -2010 19,015 CDBG - Advertising 35 -G17- 1722 -2015 5,000 CDBG - Telephone 35 -G17- 1722 -2020 1,500 CDBG - Administrative Supplies 35 -G17- 1722 -2030 5,000 CDBG - Expendable Equipment ( >$5000) 35 -G17- 1722 -2035 5,000 CDBG - Dues and Membership 35-G17-1722-2042 1,194 CDBG - Training and Development 35 -G17- 1722 -2044 15,952 CDBG - Local Mileage 35 -G17- 1722 -2046 500 CDBG - Printing 35 -G17- 1722 -2075 2,000 CDBG - Postage 35 -G17- 1722 -2160 1,000 CDBG - DoT Billings 35 -G17- 1722 -7005 2,000 CDBG - Risk Management 35 -G17- 1722 -7017 500 CDBG - Records Management 35 -G17- 1722 -2082 1,000 CDBG - Xerox Lease 35 -G17- 1722 -3045 1,250 CDBG - Regular Employee Salaries 35 -G17- 1723 -1002 113,971 CDBG - City Retirement 35 -G17- 1723 -1105 17,779 CDBG - 401 H Health Savings 35-G17-1723-1117 1,140 CDBG - FICA 35 -G17- 1723 -1120 8,704 CDBG - Medical Insurance 35 -G17- 1723 -1125 6,000 CDBG — Dental Insurance CDBG — Life Insurance CDBG — Disability Insurance CDBG — Regular Employee Salaries CDBG — City Retirement CDBG — 401 H Health Savings CDBG — FICA CDBG — Dental Insurance CDBG — Life Insurance CDBG — Disability Insurance CDBG — Telephone - Cellular CDBG — Local Mileage CDBG — Other Rental CDBG — Apple Ridge Farm CDBG — Child Health Investment Partnership CDBG — Children's Trust CDBG — Home Stabilization for Families in Need CDBG — Training and Development CDBG — Neighborhood Development Revenues HOME Entitlement FY16 HOME Entitlement FY17 ESG Entitlement FY17 CDBG Entitlement FY15 CDBG Entitlement FY16 CDBG Entitlement FY17 35 -G17- 1723 -1126 35 -G17- 1723 -1130 35 -G17- 1723 -1131 35 -G17- 1739 -1002 35 -G17- 1739 -1105 35 -G17- 1739 -1117 35 -G17- 1739 -1120 35 -G17- 1739 -1126 35 -G17- 1739 -1130 35 -G17- 1739 -1131 35 -G17- 1739 -2021 35 -G17- 1739 -2046 35 -G17 -1739 -3075 35 -G17- 1739 -5084 35 -G17- 1739 -5556 35 -G17 -1739 -5569 35 -G17- 1739 -5604 35 -G17- 1744 -2044 35 -G17- 1744 -5642 u 1,000 1,356 50 36,891 5,833 369 2,822 350 483 103 400 694 3,600 30,000 34,500 27,000 50,000 2,150 27,850 35- 090 - 5394 -5394 $ (175,000) 35- 090 - 5397 -5397 625,917 35-El 7-5287-5287 138,286 35 -G15- 1500 -3501 (55,309) 35 -G16- 1600 -3601 (444,691) 35 -G17- 1700 -3701 2,029,060 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: yy�� Q, rl 4-1 City Cler . CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 6, 2016 Subject: Acceptance and Appropriation of 2016 -2017 Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) and Emergency Solutions Grant (ESG) Funds (CM16- 00065) Background: CDBG and HOME funds received from the U. S. Department of Housing and Urban Development (HUD) provide for a variety of activities ranging from affordable housing and community development to economic development. ESG funds are used to support programs for homelessness prevention and rapid rehousing. The City has received entitlement grant funds for over thirty years and must submit an Action Plan annually to HUD to receive such funding. On May 9, 2016, by Resolution No. 40500- 050916, City Council authorized filing the funding applications as part of approving the submission of the 2016 -2017 Annual Plan to HUD. Funding allocations contained in this report reflect those presented to the City Council in the May 9, 2016 plan adoption. Considerations: The 2016 -2017 HUD Action Plan, approved by City Council provides for activities totaling $2,793,263. The funding for these activities included new entitlement funds of $2,118,263 and funds unexpended from prior year accounts equaling $675,000. Acceptance of the funds and appropriation or transfer to the accounts indicated in the accompanying Budget Ordinance is needed to permit the 2016 -2017 activities to proceed. Recommended Actions: Accept the 2016 -2017 CDBG, HOME and ESG entitlement funds to be used for providing the services indicated in the 2016 -2017 HUD Action Plan as detailed below; CDBG 2016 -17 Entitlement $1,529,060 HOME 2016 -17 Entitlement 450,917 ESG 2016 -17 Entitlement 138,286 TOTAL $2,118,263 Authorize the City Manager to execute the required Grant Agreements, Funding Approval, and other documents required by HUD in order to accept the funds, all of such documents to be approved as to form by the City Attorney; and Adopt the accompanying budget ordinance to appropriate, deappropriate, reprogram, and transfer funding in the amount of $2,793,263 into accounts to be established in the Grant Fund by the Director of Finance, as detailed in the attached budget ordinance. JISTO - -- ------ - - - - -- PHER P. MORRILL City Manager Distribution: Council Appointed Officers R. Brian Townsend, Asst. City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Chris Chittum, Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator a 1�n CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenne, S. W., Roma 456 Roanoke, Virginia 24U11 -1536 letepbnne: (540)853-2541 Fax: (540)853 -1145 STEPHANIE Al. MOON REYNOLDS, MMC E -anvil: elerkGaronaokevn.8ov (T('ELIA F. M( 'COY C'ny ('lerk Dapnq City Clerk C ECELIA T. W EBB, CMC June 10, 2016 Assishmt Depap City Clerk Kathy Robertson Associate Director of Homeless and Special Needs Housing Virginia Department of Housing and Community Development Main Street Centre 600 East Main Street, Suite 300 Richmond, Virginia 23219 Dear Ms. Robertson: I am enclosing copy of Resolution No. 40526- 060616 authorizing the acceptance of the Virginia Homeless Solutions Program Grant to the City of Roanoke by the Virginia Department of Housing and Community Development in the amount of $93,647.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 2016. Sincerely, Stephanie M. Moon Reynol MC City Clerk Attachment Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Jane R. Conlin, Director of Human and Social Services Carol Tuning, Human Services Coordinator ✓/ IN'I'I II? COUNCIL OF'I'IIF CITY OF I2OANOKE, V11WINIA The 6LIl day of .tune, 2016. No. 40526- 060616. A RFSOLUTION authorizing the acceptance of the Virginia Flumcless Solutions Program Grant ( "Grunt ") to the City of Roanoke ("City") by the Virginia Department of Housing and Community Development ( "V DHC'D ") in the amount of $93,647; authorizing the City o f Roanoke to be the fiscal agent for distribution of the grant proceeds; and authorizing the City Manager to execute any docwnentation required to accept the Grant on bchalfof the City, including Memorandums of Understanding with certain provider agencies. BE IT RESOLVED by the Council of the City of Roanoke that: I. The Cityof Roanoke hereby accepts the Virginia Homeless Solutions Program Grant by the V DHCD in the amount of $93,647, with a local in -kind match in the amount of $15,000 to be provided by the City for the Central Intake program, a local in -kind match in the amount of $9,000 to be provided by Safehome Systems, Inc., and a local in -kind match in the amount of $7,976 to be provided by the Council of Community Services, such proceeds to be used during the tern of the Grant, beginning July I, 2016, and ending June 30, 2017, all as more particularly set forth in the City Council Agenda Report dated June 6, 2016. The Grant will be used by the City and the provider agencies to assist eligible households experiencing homelessness to obtain and maintain housing, upon the terns as more particularly set forth in the above referenced City Council Agenda Report. 2. The City of Roanoke is authorized to be the primary fiscal agent fm this Grant, and shall be responsible for distributing the Grant proceeds to the provider agencies for services provided to the eligible households as more particularly set forth in the above referenced City R -I lamelus So1.1,mu (m 0 6 -15 Council Agenda Report. Phu ('ily Manugm is hereby authorized lu Cxecotc and lilo, on behalf of the ('ity, the Grail( agreement Willi the VIARD mod all naes.sary docunamis required to aceepl the (n-aot, including MCmOrandn1115 of 111,1,1munding with each of the provider agencies perforn(ing the services under the Gran( All dncumcnls shall be upon limn approved by the City Attorney. "fhe Ci ty Manager is further d i rectecl to turn ish sucb additional inRa'mation as ma y be required in connection with the City's acceptance of this Grant ATTFST: C9ty Citrk. R- Hmocless SoII -rl— Gmnt(6 6 16, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2016. No. 40527- 060616. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Department of Community Development for the Virginia Homeless Solutions Program, amending and reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salaries 35- 630 - 5407 -1002 $ 37,075 City Retirement 35- 630 -5407 -1105 5,862 401 H Health Savings Match 35- 630 - 5407 -1117 371 FICA 35- 630 -5407 -1120 2,836 Medical Insurance 35- 630 -5407 -1125 6,048 Dental Insurance 35- 630 - 5407 -1126 350 Life Insurance 35- 630 - 5407 -1130 486 Disability Insurance 35- 630 -5407 -1131 104 Telephone 35- 630 - 5407 -2020 400 Training and Development 35- 630 -5407 -2044 800 Program Activities 35- 630 -5407 -2066 1,447 Printing 35- 630 - 5407 -2075 300 Postage 35- 630 -5407 -2160 100 Project Supplies 35- 630 -5407 -3005 2,143 Council of Community Services 35- 630 - 5407 -5618 27,504 Safehome Systems 35- 630 - 5407 -5646 7,821 Revenues VA Homeless Solutions FY17 35- 630 -5407 -5407 93,647 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: k ;" �) City Cierk. ILI CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 6, 2016 Subject: Department of Housing and Community Development - Virginia Homeless Solutions Grant Award (CM 16-00063) Background: As the grantee, the City of Roanoke received notification of award from the Department of Housing and Community Development (DHCD) in the amount of $93,647 through the Virginia Homeless Solutions Program (VHSP) grant. The VHSP is a state and federally funded program through the State General Fund and the federal Emergency Solutions Grant (ESG) to support Continuum of Care (CoC) strategies and homeless service and prevention programs aimed at reducing the number of individuals /households who become homeless, shortening the length of time an individual or household is homeless, and, reducing the number of individuals /households that return to homelessness. These funds will be used to support the following programs: City of Roanoke Central Intake ($56,075); the Council of Community Services planning activities ($27,504) and Safehome Systems in Covington ($7,821). The City will be serving as fiscal agent for these funds and entering into a contractual agreement with the Council of Community Services and Safehome Systems per a memorandum of understanding. These funds must be expended or obligated during the award period of July 1, 2016 to June 30, 2017. Grantees are required to provide a 25% community -wide match with local or private funds for the entire DHCD -VHSP award amount. Match contributions /types are as follows: the City of Roanoke is providing $1 5,000 of "in- kind" space contribution for the Central Intake program; Safehome Systems is providing an in -kind match of $9,000 and the Council of Community Services is providing an in -kind match of $7,976. Recommended Actions: Accept the Department of Housing and amount of $93,647 and authorize thi documents associated with this funding. form by the City Attorney. Community Development grant in the City Manager to execute the grant All documents shall be approved as to Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $93,647 and to appropriate the same amount into expenditure accounts to be established by the Director of Finance in the Grant Fund. ------ U -------- - - - - -- Christopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Barbara A. Dameron, Director of Finance Jane R. Conlin, Director of Human and Social Services Carol Tuning, Human Services Coordinator CITY OF ROANOKE OFFICE OF THE CFFY CLERK 215 Clit., ch Aven tic, S. W., Suite 456 Ruonuke, Virginia 14011 -1536 Tolq,kune: (500)853 -2541 Pax: (540)853 -1145 .S" I BPI I ANIL M. MOON RUNOLD.S, MM(' -mail: rle,'k(nn'aonoke...gov ('ECl)1.1A F. t (ferk ('i1) Clerk Ognil)' City Clerk June 8, 2016 (E(ELIA 1. WEBB,(MC Assiswiu UfPilIY Oily (leik Bradley Free Clinic Attention: Dr. Kevin Kelleher, Medical Director 1240 Third Street, S. W. Roanoke, Virginia 24016 Dear Dr. Kelleher: Pursuant to Resolution No. 40528 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding was approved for the Bradley Free Clinic for the fiscal year commencing July 1 2016 and ending June 30, 2017, for the following: Medical Dental $ 15,000.00 $ 15,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the Bradley Free Clinic to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sin erely, Stephanie M. Moon ynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services -� CITY OF ROANOKE OFFICE OF THE CITY CLERK _ - 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telepkene: (540)853 -2541 Far: (540)853 -1145 S'RIYIIANIEM. MOON NCYNOLDS, MMC E-mail: cierk(nL oanokevn'8O. CECELIA F. MCCOY C11, Clerk Deputy City Clerk June 8, 2016 CECELIA T. WEBB, CMC AssBmm Deputy City Clerk Local Office on Aging Attention: Shannon Abell, Director P. O. Box 14205 Roanoke, Virginia 24038 Dear Mr. Abell: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $35,000.00 was approved for the Local Office on Aging — Meals on Wheels for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Local Office on Aging to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Reynolds, MIMIC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A, Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services 4� .1 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Pax: (541)853 -1145 F, -nmil: elerk(i:ronnokevn . gov 5'I'EYIIANIE M. MOON REYNOLDS, MMC City Cio k June 8, 2016 Bethany Hall Attention: Denise Yopp, Executive Director 1109 Franklin Road, S.W. Roanoke, Virginia 24016 Dear Ms.Yopp: CE('ELIA F. MCCOY Dcpaly City Clcrk CECELIA T. W ERR, ('MC Aseislao Depmy City Clcrk Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $10,000.00 was approved for the Bethany Hall — Residential Substance Abuse Treatment for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Bethany Hall to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, wt Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services ¢� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Teleyumre: (940) 853 -2541 Fax: (540) x53 -1145 5'I EPIIANIE M. MOON REYNOLDS, MMC E -nail: clerk(utromiokevn . gav C ECELIA F. MCCOY Clry C'Ierk D,aty City Clerk CECELIA T. W EBB, C'MC June 8,2016 A,,i,taat DeFaty aty❑erk Blue Ridge Literacy Attention: Russ Merritt, Executive Director 706 South Jefferson Street Roanoke, Virginia 24016 Dear Mr. Merritt: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $10,000.00 was approved for the Blue Ridge Literacy - English for Other Languages for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Blue Ridge Literacy to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon eynol s, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services arcs► .1 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Tale00onn: (540)853-2541 Fox: (540)853-1145 R'I'LEIIAN I R. M. MOON REYNOLDS, MM(' E -OWI: cicrk(nnvnnokevn . guv CEO ELIA F. M(COY it ('ity Clerk Ucpnfy City Clerk June 8, 2016 CECELIA T. WERR, CM(' Assistant DeOOty City Clerk West End Center Attention: Joy Parrish, Executive Director 1223 Patterson Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Parrish: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $25,000.00 was approved for the West End Center — After School Program for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the West End Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Pic: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services p� CITY OF ROANOKE OFFICE OF THE CITY CLERK Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Fel,h.nc (540)859 -2541 Fa,: (5411) 851 -1145 S'I Er11ANIE M. MOON REYNOLDS, MMC ele-k(4trunuukevn.gov CECELIA F. MC COY City Clerk Oepnty City Clerk CECELIA T. W F.aR, CMC June 8, 2016 Assdmnt uepety City Clerk Carilion Medical Center 7 Albemarle Avenue, S. W. Roanoke, Virginia 24016 Attention: Executive Director Dear Sir or Madam: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $20,000.00 was approved for the Carilion Medical Center — School Based Adolescent Health Clinics for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Carillon Medical Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services j CITY OF ROANOKE OFFICE OF THE CITY CLERK _ - 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'reley0one: (540)853 -2541 Ft.: (540)851110.5 .ti I'EFIIANIE M. MOON REYNOLDS, MMC E -nuuk r1er1(rronnokr,u.gev City Clerk June 8, 2016 Greenvale School, Inc. Attention: Lisa Denny, Executive Director 627 Westwood Boulevard, N. W. Roanoke, Virginia 24017 Dear Ms. Denny: CECELIA F. McCoy Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk Pursuant to Resolution No. 40528 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $18,000.00 was approved for the Greenvale School, Inc. - Early Education Achievement for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Greenvale School, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie� on Rey� I� City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services -�, CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'Telephone: (540)953 -2541 Far. (540)853 -1145 S'1'EPn AN1E M. MOON REYNOLDS, MMC E -moil: clerk(nhannakevaFov City Clerk June 8, 2016 Blue Ridge Independent Living Center Attention: Karen Michalski - Karney, Executive Director 1502 B Williamson Road, N. E. Roanoke, Virginia 24012 -5125 Dear Ms. Michalski - Karney: ('E('ELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CHIC Assistant Deputy City Clerk Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $5,000.00 was approved for the Blue Ridge Independent Living Center for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the Blue Ridge Independent Living Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services ' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'Telephone: (540)953 -2541 Fax: (540)953 -1145 .S'I'EI'n ANIL M. MOON REYNOLDS, MYo E -moil: de, k(eOrOnnpkevn.,ey C'ECELIA F. M( 'COY CII{ C'ler'k Depnly City Clerk June 8,2016 CECELIAT.WEBB,(T1C Aselsmnl Depmy City Clerk Mental Health America of Roanoke Valley Attention: Reverend Susan E. Bentley, President 10 E. Church Avenue, Suite 300 Roanoke, Virginia 24011 Dear Reverend Bentley: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $5,250.00 was approved for the Mental Health America of Roanoke Valley for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the Mental Health America of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon eyno s MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone (5411)89 -2541 Fax: (540)89 -1145 STE:FIIANIE M. MOON REYNOLDS, MM( N-ninil: elrrk(u)ronnokevagov CECELIA F. MCCOY City Clerk Depnly City Clerk CECELIA T. WEBB, CMC June 8, 2016 Assistant Deputy City Clerk St. John's Community Youth Program, Inc. Kathleen McCoy, Executive Director P. O. Box 257 Roanoke, Virginia 24002 Dear Ms. McCoy: Pursuant to Resolution No. 40528 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $18,000.00 was approved for the St. John's Community Youth Program, Inc., for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the St. John's Community Youth Program, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services m <t' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephanec (540)853-2541 Fas: (540)853- 1145 .S'rEP11ANIE A4. MOON ItEYN(1LDS, MM(' 6'lnall: 0erk(Orunuokev,,.8av ('ECELIA F. MC Coy ('ily Clerk Depnly City Clerk June 8, 2016 CECELIA T. WE.6D, CMC Assistanl Deputy City Clerk Presbyterian Community Center Attention: Karen McNally, Executive Director 1228 Jamison Avenue, S. E. Roanoke, Virginia 24013 Dear Ms. McNally: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $15,000.00 was approved for the Presbyterian Community Center for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the Presbyterian Community Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Si rely, S�.��sL Stephanie M. Moon olds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'rNepLone: (540)853 -2541 Fe: (540)853 -1145 Si EF11AND, M. MOON REYNOLDS, MM( R -moil: elerktu�rommkevu.gov CHCputy F. (Jerky City ('ICrp Uelnrty City Clerk June 3, 2016 C'ECRLIA T. WEBB,('M(' Aasis(xm Deputy Ctry Clerk YMCA of Roanoke Valley Attention: Mark Johnson, President and CEO 520 Church Avenue Roanoke, Virginia 24016 Dear Mr. Johnson: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $5,000.00 was approved for the YMCA of Roanoke Valley — Read and Feed for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 -853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the YMCA of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sin erely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Cameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 F.,: (540)85.3-1145 N I EPNANIE M. MOON REYNOLDS, MMC E. -umll: elnk(u...ke,u.goe CECELIA F. MCCOV City Clerk Deputy City Clerk June 8, 2016 CECELIA T. WEBB, CMC Assistant Deputy City Clerk Children's Trust Roanoke Valley Attention: Janice Dinkins - Davidson, Executive Director 541 Luck Avenue, S. W., Suite 308 Roanoke, Virginia 24016 Dear Ms. Dinkins-Davidson- Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding was approved for the Children's Trust for the fiscal year commencing July 1, 2016 and ending June 30, 2017, for the following: First Child Abuse Prevention $11,500.00 Children's Advocacy Center $12,000.00 Conflict Resolution $ 5,000.00 Special Advocates $ 5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the Children's Advocacy Center to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. 1Sin ely, o' C tephanie M. Moon Hold MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services o* pC Q CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'ralepLonc (540)853 -2541 En.: (540)853 -1145 F'I'EP I IANIL M. MOON REYNOLDS, MM(' f?- ninil: cierkrmrommkevn . gov CECCLIAE. MCCOV City C'Ierk Clerk Depnly City Clerk June 8, 2016 CECELIA T. WEEB, CMC Assislaul Deputy City Clerk Goodwill Industries of the Valleys Attention: Bruce Phipps, President and CEO 2502 Melrose Avenue, N. W. Roanoke, Virginia 24017 Dear Mr. Phipps: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $5,000.00 was approved for the Goodwill Industries — Good guides Youth to Work, for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disburse -ment of funds. The City of Roanoke values and appreciates the many contributions of the Goodwill Industries of the Valleys to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. yF�Si rely, 1" \• tl " \��ol Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 21.5 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telepbnnc (540)853 -2541 Fnx: (540)853 -1145 S'l iP i'IIANIE M. M')ON REYNO1,DS, MM(' R mnil: clerk(mrunnokevn . gov CUELIAKNICCOV ('I[y ('Ierk DcenlV City Clerk June 8, 2016 CECELIA T. WEna,(MC AMSfiLVtl Deputy ('ity ('lerk Roanoke Valley Speech and Hearing Attention: Agnes Henderson, Executive Director 2030 Colonial Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Henderson: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $5,000.00 was approved for the Roanoke Valley Speech and Hearing — Speech and Language Therapy for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Valley Speech and Hearing to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF •FHE CITY CLERK 215 Church Avenue, S. W., Suite 456 _ Rmilloke, Virginia 24011 -1536 Telepaune: (5,41)853 -2541 hx: (540)853 -1145 SI'11,1`I [AN] U M. MOON REYNOLDS. MM(. l4mnll: clerk(Nmmokevn4oe ( F.('ELIA F.M('COY f it) (Perk Dean) Ci1,v Clerk June 8, 2016 CECELIA'1.. WEDB, CMC Assi>lnnt Depnly ('it, Clerk Family Services of Roanoke Valley Attention: Sharon J. Thacker, President and CEO 360 Campbell Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Thacker: Pursuant to Resolution No. 40528 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding was approved for Family Services of Roanoke Valley for the fiscal year commencing July 1, 2016 and ending June 30, 2017, for the following: Taking ACTION Together $21,300.00 Adults Plus $12,600.00 Family and Individual Counseling $ 5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the Family Services of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sin rely, � s, �A St phanie M. Moon yno ,MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services Blue Ridge Legal Services, Inc. Attention: Dathan J. Young, Supervising Attorney P. O. Box 551 Harrisonburg, Virginia 22803 Dear Mr. Young: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $21,414.00 was approved for the Blue Ridge Legal Services, Inc., for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the Blue Ridge Legal Services, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK - _ 215 ('It it Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fur: (540)853 -1145 FI FPIIANIL M. MOON REYNOLDS, MM( L -moil: cicrk(nLronnokevn.COv Clty fleck CECELIA F. M('COY Deputy City Clerk June 2 2015 C'EC'ELIAT. WEBD,CMC Assist nt DePnty City Clerk Blue Ridge Legal Services, Inc. Attention: Dathan J. Young, Supervising Attorney P. O. Box 551 Harrisonburg, Virginia 22803 Dear Mr. Young: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $21,414.00 was approved for the Blue Ridge Legal Services, Inc., for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the Blue Ridge Legal Services, Inc., to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services Big Brothers /Big Sisters of Southwest Virginia Attention: June House, President and CEO 124 Wells Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. House: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $5,488.00 was approved for the Big Brothers /Big Sisters of Southwest Virginia — Community and Site Based Mentoring for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Big Brothers /Big Sisters of Southwest Virginia to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Si erely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chinch Awnue, s. W., suite 456 Roanoke, Virginia 24011 -1536 Ugnlane: (540)853 -2541 Fix; (540)853.1145 6'1'ETIIANIE: M. MOON 12¢VNOLD.S', MMC E -mill: elerk!(Oroinokevn.4iv ( 4, ('lu k CE('ELIA F. MC( Or Depnry City Clerk June 8, 2016 CEC ELIA 1. WEDD, CM(' Arsislanl Depmy CITY Clerk Big Brothers /Big Sisters of Southwest Virginia Attention: June House, President and CEO 124 Wells Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. House: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $5,488.00 was approved for the Big Brothers /Big Sisters of Southwest Virginia — Community and Site Based Mentoring for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Big Brothers /Big Sisters of Southwest Virginia to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Si erely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK _ 215 Church Avenue, S. W., S Ili [e 456 Roanoke, Virginia 24011 -1536 Telephone: (541)8534541 ❑nx: (540)853 -1145 S EPIIANIE M. MOON REYNOLDS, MMC Uln1111: elerk(101 onnokevn.,, Cily ('Icrk CECELIA F. MCCOY Deputy Ci, Clerk June 8, 2016 CECELIA)'. WED), CMC A,,im.na Depnly City Clerk Family Promise of Greater Roanoke Attention: Marie Muddiman, Executive Director 37 East Clay Street Salem, Virginia 24153 Dear Ms. Muddiman: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding was approved for Family Promise of Greater Roanoke for the fiscal year commencing July 1, 2016 and ending June 30, 2017, for the following: Case Management: Homeless Families $7,500.00 Housing Stability and Aftercare $5,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of Family Promise of Greater Roanoke to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Holds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services Dear Ms. Gibbons: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $8,000.00 was approved for Boys and Girls Club of Southwest Virginia — Project Learn for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Boys and Girls Club of Southwest Virginia to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sin rely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Damemn, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)8534541 FAx: (540)853 -1145 S I'EPHANIE M. MOON REYNOLDS, MMC E -mail elerkpJronnokeyn.gov CE('ELIA F. MCCOY Cip Clerk Deputy City Clerk June 8, 2016 CECELIAT.WEBB,C'MC' Assistant Deputy City Clerk Boys and Girls Club of Southwest Virginia Attention: Laurie Gibbons, Chief Professional Officer 1714 9th Street, S. E. Roanoke, Virginia 24013 Dear Ms. Gibbons: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $8,000.00 was approved for Boys and Girls Club of Southwest Virginia — Project Learn for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Boys and Girls Club of Southwest Virginia to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sin rely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Damemn, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services w Q " CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Clnn'eL Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephmie: (541))853 -2541 .STEPHANIE M. MOON REYNOLDS, MMC (540)853 -1145 E-mnil: clerk(nLOnnpkevp.gov 01i ('lerk CECELIA F. MC('OV Deputy ('ity Clerk June 8, 2016 CECELIAT, WEDD, CMC Child Health Investment Partnership (CHIP) Assiemm Deputy Ci1) Clerk of Roanoke Valley Attention: Robin Haldiman, CEO 1201 Third Street, S. W. Roanoke, Virginia 24016 Dear Ms. Haldiman: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved o the recommendations of the Human Services Cmmittee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding was approved for Child the fiscal year commencing July 1 Health Investment Partnership of Roanoke Valley for , 2016 and ending June 30, 2017, for the following: Family Strengthening Program Care Coordination Program $15,000.00 $15,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540 - 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the Child Health Investment Partnership of Roanoke Valley to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Si rely, \�pw�\ r S ephanie M. fvloon �e n �Id �� City Clerk Pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services Council of Community Services Attention: Dan Merenda, President P. O. Box 598 Roanoke, Virginia 24004 Dear Mr. Merenda Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding was approved for Council of Community Services for the fiscal year commencing July 1, 2016 and ending June 30, 2017, for the following: Monitoring Services $12,000.00 Blue Ridge Community Assistance Network $ 6,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the Council of Community Services to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Si rely, 4 � dYr/ Stephanie M. Moon Reynol MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chtvch Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone (540)853 -2541 F.e: (54D)853 -1145 S I ITHANIE M. MOON REYNOLDS, MMC E-ne l: noke...kov CECELIA it MCCOV ('it, Clerk Deputy City Clerk June 8, 2016 CECELIA T. WEBB, CMC A,,k n u Dennip City Cat It Council of Community Services Attention: Dan Merenda, President P. O. Box 598 Roanoke, Virginia 24004 Dear Mr. Merenda Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding was approved for Council of Community Services for the fiscal year commencing July 1, 2016 and ending June 30, 2017, for the following: Monitoring Services $12,000.00 Blue Ridge Community Assistance Network $ 6,000.00 Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of the Council of Community Services to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Si rely, 4 � dYr/ Stephanie M. Moon Reynol MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services Smart Beginnings Greater Roanoke Attention: Kris Meyers, Program Director 325 Campbell Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Meyers: Pursuant to Resolution No. 40528 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $15,000.00 was approved for the Smart Beginnings Greater Roanoke — School Readiness Collaboration for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Smart Beginnings Greater Roanoke to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sin ely,. R =eStephanie M. Moon n Rey ,MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telepkauv (540)X9 -2541 Fnx: (54(1)89 -1145 SlEPIIANIE M. MOON REYNOLDS, MM(' ((- ^:all: clerkpnronnokevn . g °v ('E('EI.IA E. MCCOV Cily ('lerk DePely Cill Clerk June 8, 2016 Ck('ELIA'1'. WEBB,(M( A,,hua l D,PeD (ill ('ierk Smart Beginnings Greater Roanoke Attention: Kris Meyers, Program Director 325 Campbell Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Meyers: Pursuant to Resolution No. 40528 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $15,000.00 was approved for the Smart Beginnings Greater Roanoke — School Readiness Collaboration for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Smart Beginnings Greater Roanoke to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sin ely,. R =eStephanie M. Moon n Rey ,MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services New Horizons Healthcare Attention: Eileen Lepro, Chief Executive Officer 3716 Melrose Avenue, N. W. Roanoke, Virginia 24017 Dear Ms. Lepro: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $20,000.00 was approved for New Horizons Healthcare - Dental Care for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of New Horizons Healthcare to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, tAI� �L,�, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Ciwrch Avenue, S. W., SWte 456 Roanoke, Virginia 24611 -1536 (5X0)-51 -25X1 TdOx: Fa (: Pu (54(l)A53-1145 S I Ell I AN] F M. MOON RVVNOLDS, MM( L -mull: ftkP ('ip ('Ierk CED,wy F. M(erk Deputy City Clerk June 8, 2016 CECELIA T. WEBB, CM(' As,iv...( Depnly City Clerk New Horizons Healthcare Attention: Eileen Lepro, Chief Executive Officer 3716 Melrose Avenue, N. W. Roanoke, Virginia 24017 Dear Ms. Lepro: Pursuant to Resolution No. 40528- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Human Services Committee with regard to funding of certain agencies for fiscal year 2016 - 2017. Funding in the amount of $20,000.00 was approved for New Horizons Healthcare - Dental Care for the fiscal year commencing July 1, 2016 and ending June 30, 2017. Please contact Teresa McDaniel at the Department of Social Services, 1510 Williamson Road, N. E., Roanoke, Virginia 24012, or call 540- 853 -2372, with regard to disburse- ment of funds. The City of Roanoke values and appreciates the many contributions of New Horizons Healthcare to the citizens of Roanoke. It is hoped that the City's investment will play a significant role in your ongoing progress and development. Sincerely, tAI� �L,�, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Jane Conlin, Director, Human /Social Services IN 1111; COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of dune, 2016. No. 40528 - 060616. A RESOLUTION approving the recommendations of the Human Services Advisory Board ( "Board ") for allocation of City funds to various qualified agencies to assist such agencies in the performance of their programs for Fiscal Year 2016 -2017, and authorizing the City Manager or his designee to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all the funded programs by such agencies. WHEREAS, the Fiscal Year 2016 -2017 budget approved by City Council for the Board provides for finding in the amount of $409,052 to certain qualified agencies; WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Board; WHEREAS, requests for City funding in the total amount of $618,479 were received by the Board from twenty -nine (29) agencies to assist in funding a total of forty -one (41) programs; WHEREAS, after studying each application and holding allocation meeting hearings, the Board has recommended allocations of funding to certain applicant agencies for Fiscal Year 2016- 2017: and WHEREAS, performance audits are to be conducted for each agency receiving funds through the Board to evaluate the effectiveness and efficiency of such funded programs. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: It- 11 Umunservices- AllacnrionPUnd,FY2016-17r6 -6 -161 City Council approves the recommendations ofthe Human Services Advisory Board as to the 1(l locations for 11111(11 og to the various qualified agencies for Fiscal Year 2016- 2017asmore particul ally set forth in the City Council Agenda Repot dated June 6, 2016, and the attachment to that rcporl. The City Manager or his designee is authorized to execute a contract with the Council of Commrmity Services to perform the necessary performance audits to evaluate the effecti vcncss and efficiency of all funded programs by such agencies, such contract to be approved as to tbrm by the City Attorney. AT EST: City Clerk IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6[h day of June, 2016. No. 40529- 060616. AN ORDINANCE to transfer funding to specific Human Services Committee agencies, amending and reordaining certain sections of the 2016 -2017 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows, in part: Appropriations Subsidies 01- 630 -5220 -3700 $ (409,052) Bradley Free Clinic - Medical 01- 630 -5220 -3721 15,000 League of Older Americans — Meals on Wheels 01- 630 -5220 -3722 35,000 Bethany Hall- Residential Substance Abuse Treatment 01- 630 - 5220 -3728 10,000 Blue Ridge Literacy — English for Other Languages 01- 630 - 5220 -3990 10,000 West End Center — After School Program 01- 630 - 5220 -3745 25,000 Carilion Medical Center— School Based Adolescent Health Clinics 01- 630 - 5220 -3767 20,000 Greenvale School — Early Education Achievement 01- 630 - 5220 -3780 18,000 Blue Ridge Independent Living Center 01- 630 - 5220 -3781 5,000 Mental Health America of Roanoke Valley 01- 630 - 5220 -3784 5,250 The Community Youth Program at St. John's 01- 630 - 5220 -3797 18,000 Presbyterian Community Center 01- 630 -5220 -3801 15,000 Children's Trust — Children First Child Abuse Prevention 01- 630 -5220 -3915 11,500 Children's Trust - Children's Advocacy Center 01- 630 - 5220 -3918 12,000 Family Service of Roanoke Valley — Taking ACTION Together 01- 630 - 5220 -3919 21,300 Family Service — Family & Individual Counseling 01- 630 - 5220 -3921 5,000 Family Service - Adults Plus 01- 630 - 5220 -3922 12,600 Blue Ridge Legal Services 01- 630 - 5220 -3923 21,414 Big Brothers /Big Sisters — Community and Site Based Mentoring 01- 630 -5220 -3925 5,488 Family Promise — Case Management: Homeless Families 01- 630 -5220 -3927 7,500 CHIP -Family Strengthening Program 01- 630 -5220 -3932 $ 15,000 CHIP —Care Coordination Program 01- 630 - 5220 -3933 15,000 Council of Community Services — Monitoring Services 01- 630 - 5220 -3940 12,000 Bradley Free Clinic - Dental 01- 630 -5220 -3958 15,000 Smart Beginnings Greater Roanoke — School Readiness Collaboration 01- 630 - 5220 -3972 15,000 Council of Community Services — Blue Ridge Community Assistance Network 01- 630 - 5220 -3991 6,000 New Horizons Healthcare — Dental Care 01- 630 - 5220 -5455 20,000 Children's Trust— Special Advocates 01- 630 -5220 -3775 5,000 Boys and Girls Club — Project Learn 01- 630 - 5220 -3928 8,000 Family Promise of Greater Roanoke- Housing Stability and Aftercare 01- 630 -5220 -3927 5,000 YMCA of Roanoke Valley — Read and Feed 01- 630 -5220 -3708 5,000 Children's Trust — Conflict Resolution 01- 630 - 5220 -5569 5,000 Goodwill Industries — Good guides Youth to Work 01- 630 - 5220 -3926 5,000 Roanoke Valley Speech and Hearing — Speech and Language Therapy 01- 630 - 5220 -3738 5,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 1 . �t City t3 �p8 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 6, 2016 Subject: Recommendations of Human Services Advisory Board for Funding of Qualified Agencies for Fiscal Year 2016 -2017 (VCM 16- 00062) Background: The City of Roanoke engages a group of citizen /social service professionals, the Human Services Advisory Board, to review and make recommendations on funding requests received from various social service agencies during the City's operating budget development process. The Human Services Advisory Board is made up of nine members as follows: Elliott Bayer, Chair, Citizen Jim Weber, Director, Craig County Department of Social Services Cheri Hartman, Carilion Clinic, Dept. of Psychiatry and Behavioral Medicine Wilton Kennedy, Director of Clinical Education, Jefferson College of Health Sciences PA Program Marion Vaughn- Howard, Citizen Sue Reese, Virginia Department of Social Services Tom Powers, Citizen Hollie Young, Services Coordinator, Friendship Health and Rehab Paula Prince, Asst. Professor, Jefferson College of Health Sciences Jane Conlin, Director of Human /Social Services serves as ex officio member of the Advisory Board. The City of Roanoke collaborated with the United Way to form a joint Administrative application, and to have the City's Program application available on the United Way's online system. The deadline for submission was January 28, 2016 for both the Administrative application and Program application. Requests from 29 agencies (41 programs) totaling $618,479 were received as indicated on Attachment A. Advisory Board members reviewed the applications online and studied each application prior to meetings held on February 11, February 25, March 4, March 11, and March 25, 2016 to discuss funding allocations. The Board considered the following when reviewing the applications and making funding recommendations: alignment between the application and priorities set by the Human Services BFO team, a fully completed application, clarity and internal consistency of the application, clarity and reasonableness of the proposed agency budget, demonstration of need, and the number of Roanoke City residents served. The Human Services Advisory Board budget in the amount of $409,052 was established by City Council with the adoption of the General Fund budget for fiscal year 2016-2017 on May 9, 2016. Agencies were recently notified of tentative allocations and advised they could appeal these recommendations. The Board heard appeals on April 19, 2016, from United Methodist Community Outreach Program, Legal Aid Society of Roanoke Valley, Apple Ridge Farm, and Child Health Investment Partnership (CHIP). No changes were made to the tentative allocations following the appeals. Performance audits will be conducted by the Council of Community Services to evaluate the effectiveness and efficiency of all funded programs. Recommended Action: Approve the recommendations of the Human Services Advisory Board, as shown in Attachment A. Authorize the City Manager to enter into a contract with the Council of Community Services to conduct the performance audits with the form of the contract to be approved by the City Attorney. Transfer $409,052 from the Human Services Advisory Board account 01 -630- 5220 -3700 into accounts to be established within the Human Services Advisory Board bu get by the Director of Finance as set forth in Attachment A. - - - -- ------------------ STOPH ER P. MORRILL City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Barbara A. Dameron, Director of Finance Jane R. Conlin, Director of Human /Social Services #C M 16 -00062 HUMAN SERVICES ADVISORY BOARD ALLOCATIONS W163017 Recelvetl R uesUn Final 2015- 2016 2016 -M17 20163017 LOA AmaA en on Aging -Meals on WheHs 35,000 35,000 35,000 Blue Ridge Ledal Semces 21,414 21,414 21,414 Ne Honzons Healthcare - Dental Care 20000 20000 20,000 West End Center After SCh001P ram 25,000 25.000 25,000 Bradl Free Clinic Msdiad/Pharmac, 15000 15,000 15,000 Family Pmmise cf Greater Roanoke- Case Manaement. Homeless Families 7500 7,500 7500 Mental HealNAmericaof Roanoke Vall - Mental Health Care Cdlaborative 5,250 5,250 5250 Pms nan Commund, Center - Pathwa ys for YO th 15,000 15000 15000 BmclW Free Clinic - DentalP 15,000 15000 15,000 The Community Youth P ram at SL John's 16000 23000 18000 Family Service of Roanoke Vall - Adults Plus unseiin /Case Management 12,000 12600 12600 Greenvale School, Inc Eady Education Achievement 15,000 20000 18000 Children's Trust Foundation - Children's Aclo Center CAC 12,000 12000 12000 Blue Ridge Litemc English fors ahem of Other Languages 0 12,000 10000 Council of Community Services -Blue Ridge Communi Assistance Network HMIs 5,000 6,000 6,000 Children's Tmst Foundation CoudA 'mted5 sd Advocates CASH 0 5,000 5,000 Family Service of Roanoke Valle - Taking ACTION ether 20,300 21315 21300 ARCHRoancke Bethany Hall SUbstanw Abuse Trea0nent Pr ra m 5,000 10,000 10000 Children's Trust Foundation- Children Fill Child Abuse Prevention 11500 11,500 11,500 B,Q BmtheWBl Sisters 5,000 10,000 5,488 Carillon Medical Center - School -Based Adolescent HeaM 17,544 20,000 20,000 Boys and Gids Club -Proed Leam nla 8000 8,000 Child Health Investment Padnershi - CHIP -Care CwMination 25,000 29000 15,000 Fami Pmmlw&Greater Roanoke Housing Stdbihdy and Aftercare nla 5000 5.000 Child Health Investment Pannershi -(CHIP) -Family Siren t eni 20,000 21000 15,000 YMCA&RoanokeVallWjnc . - Read and Feed Summer Outreach Pr r a nla 8000 5,000 Smart Beinnins Greater Roanoke- SnW Readiness CollaWraon 19,000 24000 15,000 Children's Twst Foundation- Conflict Resolution Center n/a 12000 51000 Gmdwill Industries of the Valle Inc. - GoW Guides YOUN to Work Mentorin nla 29000 5,000 B antl Gids Club -Small Moves 5,000 8,000 0 Blue Ritl elntle ndent Living Center 5,000 40000 5,000 Roanoke Vall S ech and Hearin -On sites a -Lama Tires 0 5000 5000 Family Service of Roanoke Vall -Fami) and Individual Counselin g 6.000 6300 5,000 Blue Ridge Litera - ENFOLD nla 6000 0 Girt Scouts of Vis,inia Skyline Counul OUVeach Cam n/a 5,000 0 Blue Ridge Ldera - LaConexionVa.or nla 3,600 0 AonleRidoeFarm - Academic Summer Camp 19,544 25,000 0 Brainldu Services -Case Manaement 5,000 16,000 0 Leal Aids etyof ROancke Valle- Free Leal ServicesforL.lncnme 5000 20,000 0 Planned Pamnthood South Atlantsc Sexuality and ReroduOve HeaM 0 12000 0 U.M. Communi Outreach Pr mm- Communi Ldera P 2m 5000 10,000 0 TRUST House 5000 N/A Council of Community Services MonRodn Services 12,000 12000 12000 TOTAL 409,052 618,479 409053 CITY OF ROANOKE OFFICE OF THE CITY CLERK 6 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fnx: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -mail derk(u)roanokeva.yov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC June 8, 2016 Assistant Deputy City Clerk Local Colors Attention: Beth N. Lutjen 541 Luck Avenue, Suite 228 Roanoke, Virginia 24016 Dear Ms. Lutjen: Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $20,000.00, to Local Colors for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandculture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Local Colors. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Holds, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Cameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone (540)8512541 Fux (54)8591145 STEPHANIE M. MOON REYNOLDS, MMC E-.Wl: elerk(dj.... eve.gov CECELIA F. MCCOV City Clerk Deputy City Clerk June 8, 2016 CECELIA T. WEBB, CMC &,atant Depury Cny Clerk Virginia Museum of Transportation Attention: Beverly T. Fitzpatrick, Jr., Executive Director 303 Norfolk Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Fitzpatrick: Pursuant to Resolution No. 40530- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $24,000.00, to the Virginia Museum of Transportation for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov /artsandculture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Virginia Museum of Transportation. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chareh Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'I'rir,Wne: (540)853 -2541 Fn,: (5411) 853 -1145 Sl EPHANIE M. MOON REYNOLDS, MMC E -mall: dcrk(atrnnnokevn.gne CECELIA IC MCC OY ('It, ('Ierk Deputy ( ily Clerk June 8, 2016 CECELIA T. WEDD, CMC Assistant Deputy ('ill Clerk Roanoke Symphony Orchestra Attention: David Crane, Executive Director 128 Campbell Avenue, S. E. Roanoke, Virginia 24011 Dear Mr. Crane: Pursuant to Resolution No. 40530- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $32,000.00, to the Roanoke Symphony Orchestra for Fiscal Year 2016 - 2017. Please refer to www roanokeva gov /artsandculture with regard to disbursement offunds. The City of Roanoke values and appreciates the many contributions of the Roanoke Symphony Society. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephan e M. )' Red olds,`N1M i-L City Clerk Pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Cameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator Mill Mountain Theatre Attention: Cynthia Lawrence, President 1 Market Square, S. E. Roanoke, Virginia 24011 -1437 Dear Ms. Lawrence: Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $20,000.00, to the Mill Mountain Theatre for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/arlsandculture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Mill Mountain Theatre. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, % h) � IL Stephanie M. Mooneynolds, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Cameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fn.: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MM( E -nmiL derk(rr,. nt ke...... CECELIA F. M('COY ('ity Clerk Depu ly ( i ly Clerk June 8, 2016 CECELIA T. WEBB, CMC Assistant Deputy City Clerk Mill Mountain Theatre Attention: Cynthia Lawrence, President 1 Market Square, S. E. Roanoke, Virginia 24011 -1437 Dear Ms. Lawrence: Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $20,000.00, to the Mill Mountain Theatre for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/arlsandculture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Mill Mountain Theatre. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, % h) � IL Stephanie M. Mooneynolds, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Cameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chureh Avenue, S. W., Suite 456 Rnanuke, Virginia 24011 -1536 I0111 ,ne: (540) 853 -2541 Env (54(1)853 -1145 STEPHANIE. M. MOON REYNOLDS, MM(' E -moll: dcrk(mronnokovn... City ('leek ('E p P. MCCOY Deputy uly lily Clerk June 8, 2016 CECELIA T. WEBB, CMC A.BLuu Deputy Cu'r Clerk Opera Roanoke The Dumas Center Attention: Linda G. Webb, Executive Director 108 First Street, N. W. Roanoke, Virginia 24016 Dear Ms. Webb: Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $20,000.00, to Opera Roanoke for Fiscal Year 2016 - 2017. Please refer to www.roanokeva-gov/artsandculture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Opera Roanoke. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, his 11L Stephanie M. Moon Reynolds, MC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator Science Museum of Western Virginia Attention: Rachel Hopkins, Executive Director 1 Market Street, S. E. Roanoke, Virginia 24011 Dear Ms. Hopkins: Pursuant to Resolution No. 40530- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $15,000.00, to the Science Museum of Western Virginia for Fiscal Year 2016 - 2017. Please refer to www roanokeva eov /artsandculture with regard to disbursement offunds. The City of Roanoke values and appreciates the many contributions of the Science Museum of Western Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ', Stephanie M. Moon Re !Ids, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Env (540)853 -1145 ATRPBANIR M. MOON REYNOLDS, MM(' ...... CECELIA E. MCCOY City Clerk UgnLLy City Clerk June 8, 2016 CECELIA T. WEBB, CM( As,W.uf Deputy Cut Cicrk Science Museum of Western Virginia Attention: Rachel Hopkins, Executive Director 1 Market Street, S. E. Roanoke, Virginia 24011 Dear Ms. Hopkins: Pursuant to Resolution No. 40530- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $15,000.00, to the Science Museum of Western Virginia for Fiscal Year 2016 - 2017. Please refer to www roanokeva eov /artsandculture with regard to disbursement offunds. The City of Roanoke values and appreciates the many contributions of the Science Museum of Western Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, ', Stephanie M. Moon Re !Ids, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator Center in the Square Attention: Dr. James Sears, President and General Manager One Market Square, S. W. Roanoke, Virginia 24011 Dear Dr. Sears: Pursuant to Resolution No. 40530- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $4,500.00, to the Center in the Square for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandcultur with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Center in the Square. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Reynolds, MIMIC City Clerk pC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Sidle 456 Ronnoke, Virginia 24011 -1536 Telephone: (5411) 853 -2541 Fns: (540)853-1145 STEPHANIE M. MOON REVNOI,DS, MMC F.- ,nnll: rlrrk(alrounokovaguv CLCELIA F. MC'COV Clerk Dgmfv I iIY ( Jerk June 8, 2016 CECELIA T. WERH, ('MC AedMud Depnly CH, Clerk Center in the Square Attention: Dr. James Sears, President and General Manager One Market Square, S. W. Roanoke, Virginia 24011 Dear Dr. Sears: Pursuant to Resolution No. 40530- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $4,500.00, to the Center in the Square for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandcultur with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Center in the Square. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Reynolds, MIMIC City Clerk pC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 I'uj kane: (540)853 -2541 F,u: (540)953 -1145 STFPD AN] E M. MOON REYNOLDS, MM( ..... vn.pav ('it, Cu, k Roanoke Ballet Theatre Attention: Sandra Meythaler 1318 Grandin Road, S. W. Roanoke, Virginia 24015 Dear Ms. Meythaler: June 8, 2016 Executive /Artistic Director CECELIA F. MCC OY Depot, Cit, Clerk CECELIA T. W EBB, CHIC Arrielout Depot, City Clerk Pursuant to Resolution No. 40530- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $4,500.00, to the Roanoke Ballet Theatre for Fiscal Year 2016 - 2017. Please refer to www.manokeva.gov/artsandcultur with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Ballet Theatre. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sin rely, Stephanie M. Moon Reynolds, MMC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator Southwest Virginia Ballet Attention: Karen Kalbfleisch, Executive Director P.O. Box 3275 Roanoke, Virginia 24015 Dear Ms. Kalbfleisch: Pursuant to Resolution No. 40530- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 2 2014, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $10,00o.00, to the Southwest Virginia Ballet for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandciilti ire with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Southwest Virginia Ballet. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sinc rely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephmie: (540)853 -2541 F„x: (540) 853 -1145 N IT I'HANIE M. MOON REYNOLDS, MMC E-mail: elerk�gron „okevn.guv City Clerk CEC'ELIA F. MCC'OV Deputy Cit,V Clerk June 8, 2016 CEC'ELIA T. WEBB, CM(' Assismnt Deputy Clly Clerk Southwest Virginia Ballet Attention: Karen Kalbfleisch, Executive Director P.O. Box 3275 Roanoke, Virginia 24015 Dear Ms. Kalbfleisch: Pursuant to Resolution No. 40530- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 2 2014, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $10,00o.00, to the Southwest Virginia Ballet for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandciilti ire with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Southwest Virginia Ballet. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sinc rely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator Taubman Museum of Art Attention: Della Watkins, Executive Director 110 Salem Avenue, S. E. Roanoke, Virginia 24011 Dear Ms. Watkins: Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $24,000.00, to the Taubman Museum for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandcultur with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Taubman Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, �K�� Stephanie M. Moon Reyno s, MC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Awnue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'rdepkone: (540)853 -2541 Fa,: (,5411)853-1145 ST EPHAN I E. M. MOON REYNOLDS, Me, Fall: derkQnruun.kr,. eu CECELIA P. MCC ON ('ily Clerk Dewily City Clerk June 8, 2016 CECELIA T. WEBB, CMC Assistant DepnD City Clerk Taubman Museum of Art Attention: Della Watkins, Executive Director 110 Salem Avenue, S. E. Roanoke, Virginia 24011 Dear Ms. Watkins: Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $24,000.00, to the Taubman Museum for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandcultur with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Taubman Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, �K�� Stephanie M. Moon Reyno s, MC City Clerk pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginin 24011 -1536 'releFLonp: (540)853-2541 Pox: (540)851 -1145 .STEPHANIE M. MOON RF,VNOLDS, MM( E -moil: dcrkOruxnokeva.gov CECputy F. clerk ('ity Clerk Deputy City Clerk June 8, 2016 CECELIA T. WED6, CMC Assistant Deputy City Clerk Harrison Museum of African American Culture Attention: Charles Price, Executive Director P. O. Box 12544 Roanoke, Virginia 24026 -2544 Dear Mr. Price: Pursuant to Resolution No. 40530- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 2 2014, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $20,000.00, to the Harrison Museum of African American Culture for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandculture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Harrison Museum of African American Culture. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, .�° Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator Jefferson Center Foundation, Ltd. Attention: Cyrus Pace, Executive Director 541 Luck Avenue, S. W., Suite 221 Roanoke, Virginia 24016 Dear Mr. Pace: Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $30,000.00, to the Jefferson Center Foundation, Ltd. for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandcultu with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Jefferon Center Foundation, Ltd. It is hoped that the City's investment plays a significant l your ongoing progress and development. roe s i n ic ely, ALFA- 1a, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Churell Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Tel,Wnc (5411)853 -2541 Fnx: (541)853 -1145 STEPHANIE. M. MOON REYNOLDS, MMC E-nrnlL tlerk(nlrommkevn.gov City Clerk CECELIA F. MCCOY Deputy City Clerk June 8, 2016 CECELIA T. WEBB, CMC ASS IMM Deputy City Clerk Jefferson Center Foundation, Ltd. Attention: Cyrus Pace, Executive Director 541 Luck Avenue, S. W., Suite 221 Roanoke, Virginia 24016 Dear Mr. Pace: Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $30,000.00, to the Jefferson Center Foundation, Ltd. for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandcultu with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Jefferon Center Foundation, Ltd. It is hoped that the City's investment plays a significant l your ongoing progress and development. roe s i n ic ely, ALFA- 1a, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator June 8, 2016 Roanoke Arts Commission Attention: Dr. Thomas McKeon, Chair 2032 Westover Avenue, S. W. Roanoke, Virginia 24015 Dear Dr. McKeon: Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $1,720.00, to the Roanoke Arts Commission for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandcultur with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Arts Commission. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincijikely, W9, IL Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenne, S. W., Suite 456 Roanoke, Virginia 24011 -1536 1 dePkmm: (5411) 853 -2541 Fax: (540853 -1145 S1 EPHANIE M. MOON REYNOLDS, MM( E- ,vall: elerk(a,roanokevagov ('try Clerk CECELIA P, NICELY Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk June 8, 2016 Roanoke Arts Commission Attention: Dr. Thomas McKeon, Chair 2032 Westover Avenue, S. W. Roanoke, Virginia 24015 Dear Dr. McKeon: Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $1,720.00, to the Roanoke Arts Commission for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandcultur with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Arts Commission. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincijikely, W9, IL Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator June 8, 2016 Historical Society of Western Virginia Attention: Kim Clymer, Executive Director P. O. Box 1904 Roanoke, Virginia 24008 Dear Ms. Clymer: Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $12,000.00, to Historical Society of Western Virginia, for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandcfjlture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Historical Society of Western Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1596 'felephpne: (540)853.2541 Fnx: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MM(' L- ,nail: olerkGumnnokrvu.8pv ('itp Clerk CE( [.CIA F. M('(OV Depnty Cily ('jerk (EC ELIA T. W5D6, CM(' Assistan( De)n[F C Clerk June 8, 2016 Historical Society of Western Virginia Attention: Kim Clymer, Executive Director P. O. Box 1904 Roanoke, Virginia 24008 Dear Ms. Clymer: Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $12,000.00, to Historical Society of Western Virginia, for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandcfjlture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of Historical Society of Western Virginia. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator June 8, 2016 Hollins University Eleanor D. Wilson Museum Attention: Janine Culligan, Executive Director P. O. Box 9679 Roanoke, Virginia 24020 Dear Ms. Culligan: Pursuant to Resolution No. 40530- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $6,000.00, to the Eleanor D. Wilson Museum for Fiscal Year 2016 - 2017. Please refer to www.roanokeva gov /artsandculture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Eleanor D. Wilson Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. gSincerely, Stephanie M. Moon Reynolds, MMC City Clerk PC Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenne, S. W., Suite 456 Roanoke, Virginia 24011 -1536 1000011e: (541h853 -3541 SrITHANIEM. MOON REYNOLDS, MM( Pus: (540)853-1145 E -mail: ekrk(nnammkcyn.gov Cily Clerk CECELIA R. MCCOY Depiay Cily Clerk CECELIA T. WEBB, CMC' Assislpnt Deputy City Clerk June 8, 2016 Hollins University Eleanor D. Wilson Museum Attention: Janine Culligan, Executive Director P. O. Box 9679 Roanoke, Virginia 24020 Dear Ms. Culligan: Pursuant to Resolution No. 40530- 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $6,000.00, to the Eleanor D. Wilson Museum for Fiscal Year 2016 - 2017. Please refer to www.roanokeva gov /artsandculture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Eleanor D. Wilson Museum. It is hoped that the City's investment plays a significant role in your ongoing progress and development. gSincerely, Stephanie M. Moon Reynolds, MMC City Clerk PC Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telepkone: (540) 953 -1941 F..: (540)953 -1145 9'1'EPH A NIE M. MOON REYNOLDS, MM( F,n.,jk dC,k(nlroanokeva.... CECELIA E. MCCOY ('ity Clerk DPpaD Ciry Clerk CECELIA T. W EBB, CM( Asslsmnl Denary City Cleic June 8, 2016 Roanoke Children's Theatre Attention: Melody S. Jessee, President P.O. Box 4392 Roanoke, Virginia 24015 Dear Ms. Jessee: Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $10,000.00, to the Roanoke Children's Theatre for Fiscal Year 2016 - 2017. Please refer to www.roanokeva.gov/artsandculture with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Roanoke Children's Theatre. It is hoped that the City's investment plays a significant role in your ongoing progress and development. Sincerely, Ill �A W l rl✓ Stephanie M. Moon Reynolds, MMC City Clerk Pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator .STEPRANIF M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephpnc: (540)853 -2541 Fns: (540)853 -1145 Lntail: plerk(rz)rpmlpkevv . gov June 8, 2016 Grandin Theatre Foundation Attention: Ian M. Fortier, Executive Director 1310 Grandin Avenue, SW Roanoke, Virginia 24015 Dear Mr. Fortier: CECELIA F. MCCOV Deputy City Clerk CECELIA T. WEBB, CMC Assislmtl Deputy City Clerk Pursuant to Resolution No. 40530 - 060616 adopted by the Council of the City of Roanoke at a regular meeting held on June 6, 2016, Council concurred in and approved the recommendations of the Roanoke Arts Commission's allocation of City funds, in the amount of $15,500.00, to the Grandin Theatre Foundation for Fiscal Year 2016 - 2017. Please refer to www.roanokeva aov /art_ sandcultune with regard to disbursement of funds. The City of Roanoke values and appreciates the many contributions of the Grandin Theatre Foundation. It is hoped that the City's investment plays a significant role in Your ongoing progress and development. Sincerely, Wil: Stephanie M. Moon Rey Ids, MC City Clerk Pic: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Office of Management and Budget Susan Jennings, Art and Culture Coordinator IN 1111; C'OUNC'IL OF THE CHY OI' ROANOKE, VIRGINIA The 6th day of June, 2016. No. 40530- 06061.6. A I26SOLUIION concuoring with and approving the iccomnwndations of the Roanoke Arts C'onuniss'i0n's ( "Arls' C'ommiss'ion ") allocation of ('ity funds (o various nonprolit agoncias for Eis'cai Ycar 2016- 2017. WIIERFAS, the Fiscal Year 2016 -2017 hudget approved by City Council for the Roanoke Arts Commission provides for funding in the amount 01'$269,220, including $1,720 which was set aside lot the Arts Commission funding; WHEREAS, in order for nonprofit agencies to obtain an allocation for such funds, it was necessary for such agencies to file applications with the Arts Commission Agency Funding Advisory Committee; WIIERF.AS, requests for City funding in the total amount of $412,925 were received by the Committee from nineteen (19) agencies; and WHEREAS, after studying each application and holding rating and allocation meetings, the Committee recommended and the Arts Commission approved allocation of funding in the amount of $269,220 to such agencies and the Arts Commission for Fiscal Year 2016 -2017, subject to City Council approval. THEREFORE., BE IT RESOLVED by the Council of the City of Roanoke that Council concurs with and approves the recommendations of the Roanoke Arts Commission's allocations for funding in the amount of $269,220 for various nonprofit agencies for Fiscal Year 2016 -2017 and the Arts Commission, as more particularly set forth in the City Council Agenda Report dated June 6, 2016, to Council, and the attachment to that report. q t AT�TEEST: n � U* iiY C . V�7 IN THE COUNCIL OF THE CITY OF ROANOKE VIRGINIA The 6th day of June, 2016. No. 40531- 060616. AN ORDINANCE to transfer funding to specific Art Commission agencies, amending and reordaining certain sections of the 2016 -2017 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Subsidies 01- 310 -5221 -3700 $(269,220) Local Colors 01- 310 -5221 -2276 20,000 Center in the Square 01- 310 - 5221 -3706 4,500 Virginia Museum of Transportation 01- 310 - 5221 -3714 24,000 Roanoke Symphony Orchestra 01- 310 - 5221 -3736 32,000 Mill Mountain Theatre 01- 310 - 5221 -3749 20,000 Opera Roanoke 01- 310 - 5221 -3762 20,000 Science Museum of Western Virginia 01- 310 - 5221 -3774 15,000 Historical Society of Western VA 01- 310 - 5221 -3776 12,000 Roanoke Ballet Theatre 01- 310 -5221 -3779 4,500 Southwest Virginia Ballet 01- 310- 5221 -3794 10,000 Taubman Museum of Art 01- 310 - 5221 -3910 24,000 Harrison Museum /African - American Culture 01- 310 - 5221 -3913 20,000 Jefferson Center Foundation LTD 01- 310 -5221 -3944 30,000 Roanoke Arts Commission 01- 310- 5221 -3961 1,720 Grandin Theatre Foundation 01- 310- 5221 -3973 15,500 Eleanor D. Wilson Museum 01 -310- 5221 -3975 6,000 Roanoke Children's Theatre 01- 310 -5221 -3984 10,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: lark. Clerk. _ eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 6, 2016 Subject: Recommendations of the Roanoke Arts Commission on Arts and Cultural Agency Funding for FY -2017 (CM16- 00066) Background: The Roanoke Arts Commission Agency Funding Advisory Committee budget, in the amount of $269,220, was established by City Council with the adoption of the General Fund budget for FY 2016-17 on May 9, 2016. Of this total amount, $1,720 was set aside for the Arts Commission funding. A mandatory pre - proposal meeting was held in December, 2015 to assist the agencies and organizations with the application process. Applications which included procedures and ratings criteria were distributed to all former recipients and other interested organizations. Applications from nineteen (19) agencies totaling $412,925 were received as indicated on Attachment A. These agencies each applied for funds to support specific exhibitions, performances or educational programs. Committee members thoroughly studied each application and interviewed representatives of the applicant organizations prior to a rating and allocation meeting held in April, 2016. Through the application, organizations are required to demonstrate how their proposal would support implementation of the City's Arts and Cultural Plan. Agencies were also rated on other indicators such as effective management and financial health, collaboration and if the proposed program meets a need in the community. The committee also considered the report from the program monitor, Susan Jennings, Arts and Culture Coordinator, on the performance of the organizations funded the previous fiscal year. The monitor collects quarterly reports and conducts an annual site visit. The committee presented the recommendations to the entire Arts Commission and these recommendations were unanimously approved on April 19, 2016 to present to City Council as attached. Agencies were then notified of the Arts Commission recommendations and tentative funding allocations, subject to final approval by City Council. Considerations: The funding criteria by which applications are scored also reflect the major priority areas established by City Council in the Budgeting for Outcomes process. Recommended Action: Concur with and approve the Roanoke Arts Commission's allocation for funding various nonprofit agencies for fiscal year 2016 -2017 as set forth in Attachment A to this report. Adopt the accompanying budget ordinance to transfer $269,220 as cited on Attachment A from the Roanoke Arts Commission Agency Funding Advisory Committee into accounts to be established by the Director of Finance within the Roanoke Arts Commission budget. - - --------------------- CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager Barbara A. Dameron, Director of Finance Susan Jennings, Arts and Culture Coordinator C M 16 -00066 Roanoke Arts Commission FY 2017 Funding Recommendations Oaanization IFY2016Fundina IFY2017Reauest IFY2017 Recommendation Center in the Square $5,000 Eleanor D. Wilson Museum $9,000 Grandin Theatre Foundation Did not apply 4arrison Museum of African American Culture $23,000 iistorical Society of Western VA Did not apply Jefferson Center Foundation LTD $30,000 _ocal Colors of Western VA $23,000 SIT Mountain Theatre $20,000 Mill Mountain Zoo Did not apply Dpera Roanoke $20,000 Roanoke Ballet Theatre $8,500 Roanoke Children's Theatre $7,600 Roanoke Symphony Orchestra $33,000 Science Museum of Western VA $22,000 Showtimers Did not apply Southwest Virginia Ballet $10,000 Taubman Museum of Art $26,120 VA Museum of Transportation $25,000 Young Audiences of Virginia $5,000 Roanoke Arts Commission $2,000 125.00 Sue Hepworth, President Foundation for Children with Intellectual and Developmental Disabilities Civitan Chesapeake District Foundation P. O. Box 651 Frederick, Maryland 21705 Nancy Larsen, President Civitan Club of Roanoke P. O. Box 14211 Roanoke, Virginia 24038 -4211 Dear Ms. Hepworth and Ms. Larsen: I am enclosing copy of Resolution No. 40532 - 060616 accepting the donation of funds from the Civitan Chesapeake District Foundation in the amount of $25,000.00 and the Civitan Club of Roanoke in the amount of $10,000.00 to assist with the Smith Park playground replacement process. The Members of Council wishes to express its appreciation and that of the citizens of the City of Roanoke to the Civitan Chesapeake District Foundation and the Civitan Club of Roanoke for these generous donations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 2016. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Donnie Underwood, Parks and Greenways Planner CITY OF ROANOKE GO OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Boom 456 Roanoke, Virginia 24011 -1536 Telephone: (540)X53 -2541 Env: (5411)9.54 -1145 STEPHANIE M. MOON REYNOLDS, MM( E -mail: Oerk(tronnokevn.pov (' ECELIA P. MCCOV City Clark Deputy Gly Clerk CECELIA'[. WEBB, CMC Assistant Deputy City Clerk June 9, 2016 Sue Hepworth, President Foundation for Children with Intellectual and Developmental Disabilities Civitan Chesapeake District Foundation P. O. Box 651 Frederick, Maryland 21705 Nancy Larsen, President Civitan Club of Roanoke P. O. Box 14211 Roanoke, Virginia 24038 -4211 Dear Ms. Hepworth and Ms. Larsen: I am enclosing copy of Resolution No. 40532 - 060616 accepting the donation of funds from the Civitan Chesapeake District Foundation in the amount of $25,000.00 and the Civitan Club of Roanoke in the amount of $10,000.00 to assist with the Smith Park playground replacement process. The Members of Council wishes to express its appreciation and that of the citizens of the City of Roanoke to the Civitan Chesapeake District Foundation and the Civitan Club of Roanoke for these generous donations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 2016. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Donnie Underwood, Parks and Greenways Planner IN TI II; COI INCII, OF TI IF CITY OI' ROANOKP, VIR(;IN[A, the 6th day of June., 2016. No. 40532- 060616. A IWSOLU I ION accepting the donation of funds from the Civitan Chesapeake Disuict Foundation and the Civitan Club of Roanoke to assist with the Smith Palk playground replacement process; authorizing the City Manager to twice such further actions and execute all documents as may be necessary to obtain, accept, implement, administer Such donation; and expressing the City's appreciation for such donation. THEREFORE, DB IT RF.SOI.VFD by the Council of the City of Roanoke as follows: This Council hereby accepts the donation from the Civitan Chesapeake District Foundation of $25,000.00 and the donation from the Civitan Club of Roanoke of $10,000.00 to the City, in accordance with the recommendation contained in the City Council Agenda Report dated June 6, 2016. 2. The City Manager is hereby authorized to take such further actions and execute all necessary documents as may be necessary to obtain, accept, implement, administer, and use such donation, with any such documents being approved as to form by the City Attorney. 3. This Council wishes to express its appreciation and that of the citizens of the City of Roanoke to the Civitan Chesapeake District Foundation and the Civitan Club of Roanoke for their generous donations to assist with the Smith Park playground replacement process as described above. R - Civiwn Cnb nonallon Poe Pa U., 'File City Clad, is directed to hilnsntil n copy of Ihis Resolution to the Civilun Chesapcakc I )is IIlet I'011nda l 1011 and the Ci\I ilen Club of Roanoke, expressing the City's npprcciulion for its donation. A rls r: R-("Vital, Club Ounatiov ror Smith Park.doc City Clot k. (J' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6[h day of June, 2016. No. 40533- 060616. AN ORDINANCE to appropriate funding from Civitan Club of Roanoke to the Smith Park Playground Replacement project, amending and reordaining certain sections of the 2015 -2016 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2015 -2016 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Third Party 08- 620- 9447 -9004 $ 35,000 Revenues Civitan Club Donation for Smith Park Playground Replacement FY16 08- 620 - 9447 -9447 35,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: QQ City Clerk. aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 6, 2016 Subject: Acceptance of a Donation from the Civitan Club of Roanoke for Playground Replacement in Smith Park (CM16- 00069) Background: City Council authorized the Department of Parks and Recreation to replace several playgrounds beginning in Fiscal Year 2015 and continuing through Fiscal Year 2016. As the replacement process began, Parks and Recreation recognized that the original playground within Smith Park had been partially funded by the Civitan Club of Roanoke in 1994. Due to the Smith Park playground being on the replacement list, the Department contacted the Civitans and inquired of their level of interest in being involved in the replacement process. Considerations: The Civitan Club of Roanoke desires to continue to be a contributing partner in the Smith Park playground replacement process. As authorized by their board, the Civitans have agreed to donate a total sum of $35,000 towards supplementing current City CIP funds of $80,000 for the Smith Park playground replacement; $25,000 of these funds has been awarded from the Civitan Chesapeake District Foundation, while the remaining $10,000 is a donation by the Civitan Club of Roanoke. Recommended Action: Adopt a Resolution accepting the $35,000 donation from the Civitan Club of Roanoke and adopt a Budget Ordinance appropriating these funds into the Capital Improvement Fund account 08- 620 -9447 for the Smith Park Playground replacement project. *Chrito- Morrill-- --- City Manager Distribution: Council Appointed Officers Barbara Dameron, Director of Finance Brian Townsend, Assistant City Manager Steven C. Buschor, Director Parks and Recreation Donnie Underwood, Parks and Greenways Planner .z CIVITAN CLUB OF ROANOKE April 25, 2016 Donnie Underwood City of Roanoke Parks and Recreation Department 215 Church Ave., SW Room 303 Roanoke, Virginia 24011 Dear Mr. Underwood: It is my pleasure to inform you that the Civitan Chesapeake District Foundation has granted the Parks and Recreation Department, City of Roanoke, a grant of $25,000.00 to assist in the re- building of the playground at Smith Park on the lovely Roanoke River. Also, the Civitan Club of Roanoke is adding to the grant a gift of $10,000.00 to total $35,000.00 for the playground project. I left a message for the Treasurer of the Foundation to determine when the funds will be available to you. However, and regretfully, 1 am still waiting for her response. 1 do know that the grant is definitely approved and the funds need to be transferred to the Foundation account se that a check can be written to the Parks and Recreation Department. I will keep you informed on the progress as we are anxious to aid you in getting started with building. When I visited the playground recently I witnessed a dozen children enjoying the park and playground. When conversing with the moms and grandparents 1 was pleased that the current park offers so much enjoyment to the children and their families. 1 told them that when they saw the new park they would also want to become kids! Thank you, Donnie, for allowing us to continue to have a presence in the park. Very sincerely, `cd Nancy Larsen President Civitan Club of Roanoke Cc: Steven C. Buschor, CPRP P.O. 0OX 14211 ROANOKE. VIRGINIA 240384211 '�JITq ; .2 April 26, 2016 GRANT UPDATE Dear Donnie. GOOD NEWS' I heard back from the Treasurer of the Foundation late yesterday. Here is the process to get the funds from the grant, I. Foundation will ask for the money from the Foundation account to be released to the Foundation checking account. 2. Roanoke club will send their portion $10,000 from the candy box fund to the Foundation Treasurer and they will cut one check for the total amount of $35,000.00 and send it to you, Donnie. 3. The Treasumr said it takes about one month for the money to get to you. 9 rely, � Nancy Larsen President, Civitan Club of Roanoke P.O. BOX 14211 ROANOKE, VIRGINIA 24038 -4211 cso_ t� .SI'FPHANIE M. MOON It P.1'NOID6, MM(' ('ill ('lerk CITY OF ROANOKE OFFICE OFTHE CITY CLERK 215 Church Awnnc, S. W., Room 456 Roanoke, Virginia 24011 -1536 'I' 111 ia: (5411)853 -2541 Ina. (5411)85 3-1145 I:u,nil: clerkp, ro:vmkcs'n.Anr June 9, 2016 ('6('ELIA F. NO( '('0) D,nl, ('ill Clerk ('E('ELIA "1 WEBB,( -M(' Assis'lanl De,13 ('ill Clrrk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 40534 - 060616 amending Section 14.1 -1, Definitions, of Article I, In General, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 2016; and is in full force and effect upon its passage. Sincerely, Stephanie M. MoonFt4ynolds, MMC City Clerk Enclosure 1 PC: The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable Brenda S. Hamilton, Clerk, Circuit Court Rick Kahl, Clerk, General District Court David C. Wells, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Brian Townsend, Assistant City Manager for Community Development Steven Buschor, Director of Parks and Recreation Timothy Jones, Acting Police Chief Robert Clement, Neighborhood Services Coordinator IN 'I'IiH COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2016. No. 40534- 060616. AN ORDINANCE amending Section 14.1 -1, Definitions, of Article I, In General, of Chapter 14, 1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, to provide for the proper collection of refuse as set forth below; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: Section 14.1 -1, Definitions, of Article 1, In General, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, is hereby amended and rcordained, to read and provide as follows: Sec. 14.1-1. Definitions Sealed compactor zone shall mean that area which is bordered by the centerlines of Jefferson Street (on the west), Williamson Road, S.E. (on the east), Norfolk Avenue, S.E. (on the north), and Church Avenue, S.E. (on the south); that area which is bounded by the centerlines of tat Street, S.W., and Jefferson Street (to the west and east), and Norfolk Avenue, S.W., and Kirk Avenue, S.W. (to the north and south), as well as 2nd Street, S.W., and 1st Street, S.W. (to the west and east), and Norfolk Southern Railroad and Salem Avenue, S.W. (to the north acid south); that area which is bounded by the centerlines of 1st Street, S.W., and Jefferson Street (to the west and east), and Kirk Avenue, S.W., and Church Avenue, S.W. (to the north and south), as well as 2nd Street, S.W., and 1st Street, S.W. (to the west and east), and Salem Avenue, S.W., and Church Avenue, S.W. (to the north and south); argil -that area which is bounded by the centerlines of Jefferson Street and Williamson Road, S.E. (to the west and east), and Church Avenue, S.E., and Elm Avenue, S.E. (to the north and south); and that area which is bounded by the centerlines of 2 "i1 Street, S.W., and Jefferson Street (to the west and east), and Church Avenue, S.W., and Day Avenue, S.W. (to the north and south). * • x O- Amending 14.1 -1 -5th annpactor.Aoc Pursuant to the provisions of SCCIIUn 13 of the ('ity ('harlcr, the su:ond reading of this Ordinance by tide is hereby di.spensod will. A'I TES1 �n Cats1. ('ity Clet k 4o �v�b IN THE COUNCIL OF TI IF CITY OF ROANOKE, VIRGINIA The 6th day of June, 2016. No. 40535- 060616. A RESOLUTION amending the Fee Compendium to amend fees for refuse collection in the Central Business District, as set out below; and establishing an effective date. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by City Council by Resolution No. 32412- 032795, adopted March 27, 1995, effective as of that date, as amended, shall be further amended to reflect the following fees: FEE CURRENT AMOUNT NEW AMOUNT Refuse fees for curbside collection for 1 $120.00 per month $240.00 per month Restaurant, Office, and Financial Institutions within a sealed compactor zone in the Central Business District, but not registered for sealed compactor service, on and after September 1, 2016 and before December 1, 2016. Refuse fees for curbside collection for Specialty $70.00 per month $140.00 per month Retail, Health, Church and Nonprofit Institutions within a sealed compactor zone in the Central Business District, but not registered for sealed compactor service, on and after September 1, 2016 and before December 1, 2016, 2. Resolution No. 32412- 032795 is hereby amended to the extent and only to the extent of any inconsistency with this Resolution. 1 The fees established by this Resolution shall remain in effect until amended by this Council. 4. This Resolution shall be in fall force and effect upon passage of this Resolution. ATTEST: ity C �`�' L R -A icnd Fee CompondtuniSOGd Wane 2016.doc E) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 6, 2016 Subject: Fifth Sealed Trash Compactor (CM] 6-00064) Background/ Considerations Sealed trash compactor service began in September 2013 for businesses and residents in the City's Historic Market District. With the subsequent addition of three additional trash compactors, the defined service area now includes properties located in Zones 1 through 4 as shown on the attached map. This service eliminates the need for businesses and residents to place trash and recycling on the public sidewalk for collection by Solid Waste Management crews. Ongoing efforts by Downtown Roanoke, Incorporated (DRI) and City staff have resulted in the identification of an acceptable site for a fifth sealed trash compactor and further expansion of the Sealed Compactor Zone. The site which is now under lease to the City of Roanoke is located in a parking lot on the north side of the 100 block of Luck Avenue, S.W. and consists of 886 square feet owned by Nestle Brooke, LLC. Plans are underway for the installation of a leased, 15 cubic yard sealed trash compactor on this site which will be screened from view. The expanded service area of the Sealed Compactor Zone for the fifth sealed trash compactor would include the properties bounded by the centerlines of 2 Street, S.W. and Jefferson Street, S.W. (to the west and east) and Church Avenue, S.W. and Day Avenue, S.W. (to the north and south), as shown on the attached map as Zone S. Funding for this compactor project has been allocated to the project account. The one -time construction and preparation cost is $160,000 and includes an enclosure and gate system, extension of electric service, a security system and lighting. Construction is underway and it is anticipated that the compactor will be in operation by September 1, 2016. Customers that register with the City to use the sealed trash compactor would be provided with a handheld electronic device for access. Fees are identified in the City's fee compendium. The first two (2) uses of the sealed trash compactor in any given week are free of charge. A fee of $1.00 is charged for each subsequent use of the sealed trash compactor for the remainder of each week. Fees are capped at the existing rate of $70.00 and $120.00 per month, per customer based upon "class of trade." Beginning September 1, 2016, customers within this expanded portion of the Sealed Compactor Zone who are not prepared to register for sealed trash compactor service at that time would continue to receive refuse and recyclables collection service from Solid Waste Management crews through November 30, 2016. Choosing this interim option would require these customers to place refuse and recycling on the sidewalk between 2:00 a.m. and 6:00 a.m. for Monday through Saturday collection by City crews beginning at 6:00 a.m. Based upon the cost of collection to the City, there would be a fee increase for these customers from the existing rates of $70.00 and $120.00 to a new monthly charge of $140.00 and $240.00 respectively for the period of September 1, 2016 through November 30, 2016. Beginning December 1, 2016, customers within the expanded portion of the Sealed Compactor Zone would no longer be allowed to stage trash and recyclables on the sidewalk for collection by City crews and would be required to use the sealed trash compactor or make alternative provisions for trash removal. A City Code amendment is required to revise the definition of the Sealed Compactor Zone identified in Section 14.1 -1 and the Fee Compendium needs to be amended to reflect the change in rates to be charged certain customers who do not elect to use the sealed trash compactor from September 1, 2016 to November 30, 2016. The revised Sealed Compactor Zone definition will include the original and new areas described above. Recommended Action: Amend Chapter 14.1, Solid Waste Management of the City Code by amending Section 14.1 -1, Definitions, Article 1 in General to revise the definition of the Sealed Compactor Zone. Adopt the attached resolution amending the City's Fee Compendium to reflect the aforementioned fee schedule effective September 1, 2016, through November 3Q4 2016, and the deletion of fees no longer applicable due to the Christopher P. Morrill City Manager Distribution: Council Appointed Officers IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2016. No. 40536- 060616. AN ORDINANCE to appropriate funding from the Parking Fund Retained Earnings to Parking Fund Contingency for various capital upgrade and repair projects, amending and reordaining certain sections of the 2015 -2016 Parking Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2015 -2016 Parking Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue 07 -540- 8273 -9003 $ 349,467 Fund Balance Retained Earnings - Available 07 -3348 (349,467) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. t�TTE°� ST� t . City 110 ° � 1� CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 6, 2016 Subject: Parking Fund Appropriation of Retained Earnings for Capital Projects (CM16- 00061) Background The Parking Fund operates the City's on street and off street parking system consisting of seven (7) garages and five (5) surface parking lots. The Fund is the repository for the financial activities related to the daily operation, maintenance and capital improvements to the parking system. Considerations: The current Parking Fund Five Year Capital Maintenance and Replacement Plan identifies a specific capital improvement project to be undertaken during FY2016. The project totaling $349,467 is detailed in Attachment A to this letter. The project will provide for the modernization of two (2) elevators located at the east side of the Church Avenue Garage. Church Avenue Garage is the City's oldest garage and these elevators are the oldest units in the parking system. The remaining single elevator on the west side of the garage is slated for modernization in FY2017 if funding is available at that time. These modernizations will not only assure reliable vertical transportation to customers, but, will also save energy and reduce cost to the Parking Fund. Currently there is $523,700 of retained earnings available for appropriation in the Parking Fund for these purposes. Council action is required to appropriate additional funds in the amount of $349,467 to provide funding for this capital project. Recommended Action: Adopt the accompanying budget ordinance to appropriate funds in the amount of $349,467 from Parking Fund Retained Earnings for the project identified in Attachment A to this letter. stopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assist. to the City Manager for Comm. Development Barbara A. Dameron, Director of Finance Deborah Moses, Parking Administrator Attachment A CM 16 -0061 Capital Project for FY2015 Parking Fund Elevator #2West —Modernization $166,255 Upgrade - Church Ave Garage Replace , upgrade and modernize all critical and/ or obsolete components Elevator #3West- Modernization $183,212 Upgrade- Church Ave Garage Replace, upgrade and modernize all critical and/ or obsolete components and provide for new dual controller system* * Added controller reflected in slightly higher cost Total FY16 $349,467 o*� CITY OF ROANOKE OFFICE OF THE CITY CLERK _ 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 TelepLonc (540)8533541 Fax: (540)853 -1145 ST EPIIANIE M. MOON REYNOLDS, MMC E -moil: clerk rCi.rmmoke...... CECELIA F. MCCOY City Clerk Deputy City Clerk CE( ELIA T. W EBB, CMC A,,iotont Deputy City Clerk June 9, 2016 Dean Colozza, Branch Manager ThyssenKrupp Elevator Corporation 7724 Garland Circle Roanoke, Virginia 24019 Dear Mr. Colozza: I am enclosing copy of Resolution No. 40537 - 060616 authorizing the City Manager's issuance and execution of Amendment No. 4 to the City's Contract with ThyssenKrupp Elevator Corporation for additional professional services for repairs to the Church Avenue Parking Garage elevator; in an amount not to exceed an additional $349,467 for additional professional services to replace obsolete parts in the Church Avenue Parking Garage elevator in order to modernize this unit. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 2016. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Debbie Moses, Parking Administrator IN'I'I IF COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of June, 2016. No. 40537- 060616. A RESOLUTION authorizing the City Manager's issuance and execution of Amendment No 4 to the City's Contract with ThyssenKrupp Elevator C0111oration (" ThyssenKrupp') for additional professional services for repairs to the Chw-ch Avenue Parking Garage elevator; and authorizing the City Manager to take certain other actions in connection with such Amendment. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City Manager is authorized to issue and execute Amendment No. 4 to the City's Contract with ThyssenKrupp, in an amount not to exceed an additional $349,467 for additional professional services to replace obsolete parts in the Church Avenue Parking Garage elevator in order to modernize this unit, all as more fully set forth in the City Council Agenda Report dated June 6, 2016. 2. The form of such Amendment shall be approved by the City Attorney. 3. Such Amendment shall provide authorization for additions to the work, with an increase in the amount of the Contract, and provide that the total amount of such Amendment will not exceed an additional $349,467, all as set forth in the above mentioned City Council Agenda Report. 4. The City Manager is authorized to take such actions and to execute such documents as may be necessary to provide for the implementation, administration, and enforcement of all such Amendments to the above mentioned Contract with ThyssenKrupp, as well as the Contract itself. ATTEST: r City Clerk. R- Authorize Amendment No. 4- ThysseN i,p Elevoior (6 -6-I t0 E) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 6, 2016 Subject: Amendment No. 4 to Contract for the Comprehensive Full Elevator /Escalator Maintenance & Repair Program (CM00067) Background: A Contract dated March 25, 2013 was issued to ThyssenKrupp Elevator Corporation ( "ThyssenKrupp ") for the Comprehensive Full Elevator /Escalator Maintenance & Repair Program in the amount of $111,996. The program covers all City owned elevators and escalators located in City buildings, the Berglund Center and City -owned parking garages. The Contract has been amended three times for a total Contract amount of $181,230.04. The Contract scope of work includes replacement of obsolete parts at the City's option in the elevators covered by this Contract. A fourth Amendment is now needed to replace parts in two of the elevators located in the Church Avenue Parking Garage in order to modernize these units. ThyssenKrupp has agreed to replace obsolete parts on these elevators for $349,467, increasing the total cost of the contract to $530,697.04. Considerations: City Council approval is needed to amend the current Contract. Funding in the amount of $349,467 for this Amendment is available in account 07- 540 -8280- 9003 (Church Avenue Garage Elevator Modernization). Recommended Action: Authorize the City Manager to issue and execute Amendment No.4, approved as to form by the City Attorney, in a form substantially similar to the Amendment No. 4 attached to this Report, to the City's Contract with ThyssenKrupp in the amount of $349,467 for additional services as set forth above. Authorize the City Manager to take such action and execute such documents, approved as to form by the City Attorney, as may be necessary to provide for the implementation, administration and enforcement of such Amendment to the above mentioned Contract. --- - - - - - -- ristopher P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Barbara A. Dameron, Director of Finance Debbie Moses, Parking Administrator AMENDMENT NO.4 This is Amendment No. 4 to Contract No. 96GNKN dated March 25, 2013 between the City of Roanoke, Virginia, (City) and ThyssenKrupp Elevator Corporation (Contractor). The date of this Amendment is June 6, 2016. This Amendment amends the above Contract as follows: 1. The City and Contractor agree to amend the contract to replace obsolete parts to the Church Avenue Parking Garage elevators #2 and #3. The one -time fee of $349,467.00 will be paid per the Scope of Work, attached as "Amendment No. 4 — Exhibit 1 — Scope of Work ". Original amount of Contract (Annual Not to Exceed) $114,396.00 Contract amount adjusted for Amendment No. 1 $ 1,717.08 (Annual Not to Exceed) Contract amount adjusted for Amendment No. 2 $ 3,483.96 (Annual Not to Exceed) Contract amount adjusted for Amendment No. 3 $ 61,633.00 (One time increase) Net amount of this Amendment No. 4 $349,467.00 (One time increase) Contract amount after this Amendment (for contract year ending March 26, 2017) $469,064.04 Consecutive calendar day time extension required None 2. The City and Contractor agree to incorporate the products, services and fees stated on the attached ThyssenKrupp Elevator Americas Scope of Work Proposal for City of Roanoke, VA, effective as of the date hereof. Except as amended and /or modified above, all the terms and provisions of the above Amendment, and any prior amendments thereto, shall continue in full force and effect. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK IN WITNESS WHEREOF, the parties agree to the above Amendment and hereby sign such Amendment by their authorized representatives. CITY OF ROANOKE, VIRGINIA Christopher P. Morrill, City Manager /Date W itness/ /Date Appropriation and Availability of Funds Required for this Contract Change Order Certified Director of Finance / Date (Account No. 07 -540- 8280 - 9003 - $349.467.00) Approved as to Form Assistant City Attorney /Date Approved as to Execution Assistant City Attorney /Date Authorized y Resolution No. THYSSENKRUPP ELEVATOR CORPORATION President/Vice President/Date Typed or Printed Name and Title Witness /Date Amendment No. 4 — Exhibit 1 — Scope of Work Thyssen Krupp Elevator Americas 0, • SCOPE OF WORK Group 1 GEARED 8183.212.00 #3 Church Avenue parking Pre -Mod Hoistway W iring Weigh Car and CWT 'raveling Cable Initial Access - Mobilize tools and materials on -site Site Survey Control System Remove Controller from group Remove Existing Controller Install New Controller Install Machine Room DucUConduit & wiring Group Controller Geared Machine Install New Geared Machine Add Brake Switch (Geared) Access Booster Beams (Geared) Governor Car & Counterweight Governor & Tension Weight Cables Hoist Rope Shackles Governor Par Hang Car Rope Gripper Standard Installation Load Weighing Strain Gauge Pit Pit Ladder Pit Switch Car 3g Roller Guides Car Too Guard Hoistway Equipment Leveling Unit Landing System Hoistway Door Equipment Entrance Doors Hatch Door Equipment complete) New- Weigh Car and CWT New - Initial Acces Mobilize tools and materials on -site New -Site Survey New - Remove Qbhnm ter from group New Remove Existing Controller New -VVVF Controller New- Install Machine Room Duct/Conduit & wiring New - Group Controller New - Install Geared Machine New - Brake switch (Geared) New - Access New - Booster Beams (Geared) New - Governor (includes Tail Sheave) New -Hoist Cables, traction steel, preformed New- Car CWT shackles wisprings (complete set) New - Governor Rope New Hang Car New - Rope Gripper New- Strain Gauge New- Pit Ladder New -Pit Stop Switch New at roller guides New - e Guard for 2000 code (48 ") New APS Selector Package (Includes limit switches, vanes. brackets, ETSD, normal terminal stepping device and final limit switches) New - HOistway doors New - Front Hoistway Door equipment complete NcwTraveImg Cable Thyssen Krupp Elevator Americas Car piping and wiring New Car piping and wiring Hoistway Wiring New -LAC 32T Field Friendly Wiring Package Includes single traveling cable, hoistway wiring, interlock wiring, interlock co centers, and serial wiring. Car Door Equipment Front Car Door Operator / K It Front Car Doo, Header. Tracks, Hangers, Rollers Gate Switch Door Detectors Front Mechanical Restrictor Package Cab /Platform /Car Fixtures at Door Car Top Railing Main Car Station Car Position Indicator Car Traveling Lantern Hands Free Phone Emergency Lighting Intercom System Hall and Lobby Fixtures Hall Stations (excluding Egress) Egress Hall Stations (Lobby) Jamb Braille Hoistway Access Station Testing Lobby Panel New Door Operator / Kit New rant Car Door Header, Tracks, Hangers, Rollers, Gate Switch New Infrared door detector New- Front Car Door and Hatch Side Restrictors (vanes) New -Car Doors) New - Car Top Railing New- Main Car Station Includes: Emergency Light GET Outlet, Voice Annunciator in COP, ADA Phone System, Braille Plates, Certificate Window. Digltall ositlon Indicato,s, Locked Se vice Cabinet Standard Key Switch Package, Vandal Resistant Floor Buttons New- Car Position Indicator New Car Riding Lantern New - Hands Free Phone New - Emergency Lighting New - Smart Rescue Phone New -Hall Stations (excluding Egress) New - Egress Hall Stations (Lobby) New- Hoistway Jamb Braille New - Hoistway Access Switch New- Lobby Panel ThyssenKrupp Elevator Americas Control System Remove Existing Controller Install New Controller Install Machine Room DWI/COndud & wiring Geared Machine Install New Geared Machine Add Brake Switch (Geared) Access Booster Beams (Geared) Governor Car& Counterweight Governor & Tension Weigh Cables Han, Rope Shackles Governor Rope Hang Car Rope Gripper Standard Installation Load Weighing Straia Gauge Pit Pit Ladder PIIS'Noch Car Sling polo, G. c— Toe Guard Hoistway Equipment Leveling Unit 1 Landing System Hoistway Door Equipment EnPaccz Doors Hatch Door Equipment (complete) Hoistway Wiring Traveling Cable Car piping end wiring Hoerway Wiring Car Door Equipment Front Car DoorOperatorl Kit Front Car Door Header Tracks, Hangers, Rollers . Gate Switch Door Detectors hyssenKrupp GEARED COPIED New - Remove Existing Controller New VVVF Controller New- Install Machine Room Duct Conduit &wiring New Install Geared Machine New- Brake switch (Geared) New- Access New - Booster Beams (Geared) New- Governor (includes Tail Sheave) Now- Hoist Cable , Inaction steel preformed New CarIC WT shackles w springs (complete set) New- Governor Rope New - Hang Car New- Rope Gripper New - Strain Gauge New Pit Ladder New Pit Stop Switch New - Car roller guides New Toe Guard for 2000 code (48 ") $166,255 -00 New ADS Selector Package (Includes limit switches vanes. brackets, ETSD, normal terminal stopping device and final limit switches) New Hoi- swaydoor - New- Front Hoistway Door equipment complete New I raveling Cable Nev., - Car piping and wiring New IAC 32T Fteld Friendly Wiring Package Includes single traveling cable . hoistway wiring interlock wiring interlock connectors, and serial wiring New- Door Operator f Kit Now- Front Cur Door Header Trucks, Hangers. Rollers. Gate Switch New- Infrared door detector ThyssenKrupp Elevator Am e r i c as Front Mechanical Restrictor Package Cab /Platforms Fixtures Car Door Car Top Railing Main Car Station Car Position Indicator Car Traveling Lantern. Hands free Phone Emergency Lighting Hall and Lobby Fixtures Jamb Braille Hoistway Access Station New- Fmnt Car Door and Hatch Side Reetdctars ( )ones, New - Car Doors) New Car Top Railing New- Main Oar Station Includes'. Emergency Light. GFI Outlet, Voice Annunciator In COP. ADA Phone System, Braille Plates. Certificate Window. Digital Position Indicators. Locked Service Cabinet, Standard Key Switch Package. Vandal Resistant Floor Buttons New - Car Position Indicator New- Car Riding Lantern New- Hands Free Phone New- Emergency Lighting New - Holstway Jamb Braille New Hoistway Access Switch GrandTotal ....................................................... ............................... ....................$349,467.00 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)851 -2541 Pax: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MM(' L -n til: elarkQ4ronnokeva'RO4 CECELIA F. MCCOY ('ily ('leek Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk June 10, 2016 Garrett G. Johnson Office Manager Lancor Parking, L.L.C. 233 Peachtree Street, N. E. Harris Tower, Suite 2600 Atlanta, Georgia 30303 Dear Mr. Johnson: I am enclosing copy of Resolution No. 40538 - 060616 authorizing the City Manager's issuance and execution of Amendment No. 4 to the City's Contract with Lancer Parking, L.L.C. to adjust the monthly management fee of such Contract; amending the monthly fee to $94,505.28 for the period of July 1, 2016, to June 30, 2017, for the management and operation services of certain City owned or controlled parking garages and surface parking lots and will not exceed an additional $1,134,063.36 annually. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 2016. Sincerely, �,n. Stephanie M. Moon nEll S. MMC City Clerk Attachment c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Debbie Moses, Parking Administrator I N J HE COUNCIL OP'I'NE CITY OI: ROANOKE, VIRGINIA The 6th day of June, 2016. No. 40538- 060616. A RESOLUTION authorizing the City ManagcCS issuance and execution of Amendment No. 4 to the City's Contract with Lancor Parking, L.L.C. ("Lancor••) to adjust the monthly management fee of such Contract; and authorizing the City Manager to take certain other actions in connection with such Amendment. BE IT RESOLVED by the Council of the City of Roanoke as follows: City Council hereby approves Amendment No. 4 to the Contract between the City and Lancor amending the monthly fee to $94,505.28 for the period of July 1, 2016, to June 30, 2017, for the management and operation services of certain City owned w- controlled parking garages and surface parking lots, all as more fully set forth in the City Council Agenda Report dated June 6, 2016. 2. The form of such Amendment shall be approved by the City Attorney. 3 Such Amendment shall provide authorization for additions to the work, with an increase in the amount of the Contract, and provide that the total amount of such Amendment will not exceed an additional $1,134,063.36 amorally, all as set forth in the above mentioned City Council Agenda Report. 4. The City Manager is authorized to take such actions and to execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendment to the above mentioned Contract with Lancor, as well as the Contract itself. ATTEST: Q l 'r �•.. M. R- Amhoiize Amendinenl No 4- 1Unror(6.6 -16) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 6, 2016 Subject: Amendment No. 4 to the Contract for Management and Operational Services for the City of Roanoke Owned and /or Controlled Parking Garages and Surface Parking Lots, and Advisory Services for On- Street Parking Enforcement and Administration in the City of Roanoke, Virginia (CM16- 00068) Background The City entered into a Contract with Lancor Parking, L.L.C., on July 31, 2012, to provide management and operating services for certain City owned and /or controlled parking garages and surface parking lots. On July 1, 2014, the Contract was amended to add advisory and administrative services for the management of the City's on- street parking enforcement services. Considerations: The Contract contains three annual renewal provisions which can be activated at the City's option. Two of these three annual options have been exercised. The third and final request for extension of the Contract includes a request for a management fee increase which is consistent with the terms of the Contract allowing for an annual fee increase based on the Consumer Price index (CPI). The third extension would be effective for the term of July 1, 2016, through June 30, 2017. Recommended Action: Authorize the City Manager to execute Amendment No. 4, approved as to form by the City Attorney, to amend and extend the City's Contract with Lancor Parking L.L.C. for the management and operation of the City's on and off - street parking operations substantially in accordance with the terms set forth in Amendment No. 4 as attached to this Report. Authorize the City Manager to take such action and execute such documents, approved as to form by the City Attorney, as may be necessary to provide for the implementation, administration and enforcement of such Amendment to the above mentioned Contract. Jstopher W rri - - - - - -- P. Morrill City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Barbara A. Dameron, Director of Finance Debbie Moses, Parking Administrator Lancer Parking, LLC Amendment No. 4 to the Contract #8W W GXY For Management of City Parking Garages AMENDMENT NO. 4 TO CONTRACT FOR MANAGEMENT AND OPERATION SERVICES FOR THE CITY OF ROANOKE OWNED AND /OR CONTROLLED PARKING GARAGES AND SURFACE PARKING LOTS, AND ADVISORY SERVICES FOR ON- STREET PARKING ENFORCEMENT, AND ADMINISTRATION IN THE CITY OF ROANOKE, VIRGINIA RFP# 12 -06 -04 This Amendment No. 4 to Contract #8WWGXY for Management and Operation Services for the City of Roanoke owned and /or controlled Parking Garages and Surface Parking Lots and Advisory Services for On- Street Parking Enforcement, and Administration (Amendment No. 4) is dated , 2016, by and between the City of Roanoke, Virginia, (City), and Lancor Parking, L.L.C., ( "Operator" or "Contractor"), a Georgia Limited Liability Corporation, authorized to transact business in Virginia. RECITALS: WHEREAS, the City and Operator entered into a contract dated July 31, 2012, that provided for Operator to provide management and operating services for certain City owned and /or controlled Parking Facilities in Roanoke, Virginia (Contract); WHEREAS, the City and Operator executed an Amendment No. 1 to the Contract effective July 1, 2014 to make adjustments to the Monthly Management Fee and Scope of Services; WHEREAS, the City and Operator executed an Amendment No. 2 to the Contract effective April 1, 2015 to reduce Work to the Scope of Services and decrease the Contract amount due to the sale of Williamson Lot, 206 Williamson Road, S.E.; WHEREAS, the City and Operator executed an Amendment No. 3 to the Contract effective July 1, 2015 to make adjustments to the Monthly Management Fee, Contract renewal and Scope of Services; WHEREAS, the City has requested that certain terms and provisions of the Contract be amended, changed, or modified as further set forth in this Amendment No. 4; and WHEREAS, the City and Operator wanted to reduce to writing the amendments, modifications, and changes to the Contract which have been agreed to by the parties in accordance with Section 3 of the Contract. NOW, THEREFORE, the City and Operator, in consideration of the promises and obligations as contained in the Contract, Amendment No. 1, Amendment No. 2, Amendment No. 3, and in the above Recitals, which Recitals are incorporated herein and made a part of this Amendment No. 4 and as set forth in this Amendment No. 4, mutually agree as follows: Lancor Parking, LLC Amendment No. 4 to the Contract #BW WGXY For Management of City Parking Garages 1 MODIFICATION OF SECTION 3(A) OF THE CONTRACT TO INCREASE THE CONTRACT AMOUNT FOR CONTRACT YEAR BEGINNING JULY 1, 2016. Section 3(A) of the Contract is hereby changed to add the following: "As of July 1, 2016, renewal year July 1, 2016 to June 30, 2017 shall be a Monthly Management Fee of $94,505.28, for a total annualized not to exceed amount of $1,134,063.36. 2. CONTRACT RENEWAL At the City's option and as allowed by Section 4 of the Contract, this Contract is hereby renewed for the final one (1) year renewal. Such renewal term will be July 1, 2016, through June 30, 2017. There are no additional renewal periods remaining as set forth in Section 4 of the Contract. 3 REVISION OF FEE CHART FOR EACH PARKING FACILITY (REVISED EXHIBIT 41 TO THE CONTRACT. References in the Contract to Revised Exhibit 4, Fee Chart for each Parking Facility, are hereby modified by deleting Revised Exhibit 4, Fee Chart for each Parking Facility, and replacing such document and references to such document with a newly modified "Revised Exhibit 4, Fee Chart for each Parking Facility, effective July 1, 2016," a copy of which is attached to this Amendment. References in the Contract to Revised Exhibit 4, Fee Chart for each Parking Facility are hereby deemed to refer to Revised Exhibit 4, Fee Chart for each Parking Facility, effective July 1, 2016. 4. EFFECTIVE DATE OF AMENDMENT NO. 4. The effective dale of this Amendment No. 4 is July 1, 2016. 5. CONTINUATION OF TERMS AND CONDITIONS OF CONTRACT. All the terms and conditions of the Contract between the parties dated July 31, 2012, together with Amendment No. 1, Amendment No. 2, Amendment No. 3, and Amendment No. 4 shall continue in full force and effect as modified above. Lancer Parking, LLC Amendment No. 4 to the Contract #8W WGXV For Management of City Parking Garages IN WITNESS WHEREOF, the parties have signed this Amendment No. 4 by their authorized representatives. WITNESS: Printed Name and Title WITNESS: Printed Name and Title Approved as to Form: Laura Carini, Assistant City Attorney Approved as to Execution: Laura Carini, Assistant City Attorney Resolution Number CITY OF ROANOKE, VIRGINIA By: Christopher P, Morrill, City Manager LANCOR PARKING, L.L.C. M Printed Name and Title Appropriation and Funds Required for this Contract Certified: Director of Finance 07 -540- 8200 - 2010($130.518.36) 07- 540 -8220- 2010($130 515.001 07- 540 -8235- 2010($124,272.96) 07 -540- 8215- 2010($134.184.36) Lancor Packing, LLC Amendment No. 4 to the Contract #8W WGXV For Management of City Parking Garages Revised Exhibit 4 Contract between City of Roanoke, Virginia and Lancor Parking, LLC Fee Chart for each Parking Facility Effective July 1, 2016 Parkin Facilit Mnnthiv Mana ement Fee Annual Management Fee Market Garage $10,876.53 $130,518.36 Church Avenue Garage $10,876.25 $130,515.00 Gainsboro Garage $10,356.08 $124,272.96 Center in the Square Garage $11,182.03 $134,184.36 Tower Garage $10,267.59 $123,211.08 Elmwood Park Garage $5,761.78 $69,141.36 Higher Ed Center Lot C2 ,984.15 $35,809.80 Elmwood Lot $1,735.08 $20,820.96 Market Lot $1,026.03 $12,312.36 Warehouse Row Lot $1,262.97 $15,155.64 Campbell Garage $8,793.29 $105,519.48 Total Off - Street $75,121.78 $901,461.36 Total On- Street $19,383.50 $232,602.00 GRAND TOTAL $94,505.28 $1,134,063.36 o� p� R - CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 -:::E7 '�� "' Roanoke, Virginia 24011 -1536 Tclr,lone: (540)953 -2541 Gax: (540)953 -1145 STEPHANIE. M. MOON REYNOLDS, MMC E4m111: clerk(rJramnkevn. goy (g( F.LIA F. MCCOY ('ity Milk Deputy City Clerk C'ECELIA T. W EBB, CM(' Assistant Deputy City Clerk June 9, 2016 Lee Cochran Compact of Mayors 25 East 781h Street New York, New York 10075 Dear Mr. Cochran: I am enclosing copy of Resolution No. 40539- 060616 adopting greenhouse gas reduction targets. The City of Roanoke recently joined the Compact of Mayors and is committed to remain in compliance and will establish GHG emission reduction targets. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 6, 2016. Sincerely, tttt(��(���1 Stephanie M. Moon Reyno s, MM City Clerk Attachment c: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Nell Boyle, Sustainability Outreach Coordinator IN I IIk ('OUNCII. FOR '1111[ CITY OI' ROANOKF:, VIRGINIA The 6th day of June, 2016. No. 40539- 060616. A I IiSOLIJ'I'ION adopting greenhouse gas ( "GtIG ") reduction targets. WHEREAS, leading climate scientists agree that climate disruption is a reality and that human activities arc largely responsible Ibr increasing concentrations of gases which warm the aonosphorc; WHEREAS, recent well- documented impacts of climate disruption include increasing global sea levels, a significant decrease in Arctic sea ice thickness and major changes to weather patterns around the world; WHEREAS, climate disruption of the magnitude now predicted by the scientific community is likely to have costly impacts on human and natural systems throughout the world including increased risk of floods or droughts, sea level rises that interact with coastal storms that erode beaches, inundate land and damage structures, and a reduction in water supplies stored in glaciers and snow cover; WHEREAS, on September 2, 2008, City Council adopted Resolution No. 38211- 090208, to reduce GHG emissions from municipal operations by a total of 12.5 percent over a five -year period and reduce community -wide GHG emissions by 10 percent over the same five -year period, beginning January 1, 2009, through December 31, 2014; WHEREAS the City of Roanoke reduced GHG emissions from municipal operations by 25 percent and reduced the community -wide target by 13.4 percent between 2009 and 2014; R- Greenhouse Gas Redomlon Tnr gets (6 6 14) WIIFREAS, the City of Roanoke recently joined the Compact of Mayors, which is u global coalition of municipal govcmments oommnued to reducing GI -IG emissions. To remain in compliance with the Compact of Mayors, all member cities must establish GH(; emission reduction targets; and WHEREAS, measures to reduce GHG emissions in the community and within the municipal operations have the potential to also reduce costs through energy savings and to increase the quality of life through improved in quality. NOW THEREFORE, BE IT RESOLV ED by the Council of the City of Roanoke that City Council hereby establishes a goal to reduce GHG emissions from municipal operations by an additional reduction of 12.5 percent over a five -year period and reduce community -wide GHG emissions by 10 percent over the same five -year period, beginning January 1, 2015, and ending December 31, 2019, as more particularly set forth in the attached City Council Agenda Report dated June 6, 2016. 2. City staff, designated by the City Manager, will be responsible for implementing the programs and projects described in the aforementioned Agenda Report to the greatest extent practicable acid achievable within available funding and resources. ATT ST: R -0reenhouse Gas Reduoion Tmgels (6fi -16) aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: June 6, 2016 Subject: Greenhouse Gas Reduction Targets for the City of Roanoke (CM 16- 00060) Background In 2008, City Council adopted a resolution committing to the reduction of community -wide and municipal operations greenhouse gas (GHG) emissions by 10 percent and 12.5 percent, respectively over a five year period. A 2005 GHG emissions baseline was established for data comparison. During this time, the City conducted major energy efficiency projects including HVAC system upgrades and a comprehensive lighting retrofit. In addition, Facilities Management implemented a city wide Operation and Maintenance program to maintain high levels of performance. Fleet Management introduced the use of cleaner alternative fuels and other fuel saving strategies. In the community, the Citizens for Clean and Green have completed a number of outreach programs such as Cafe 2, the Green Academy, Solarize Roanoke and Weatherize Roanoke. On February 15, 2016, City Council was briefed on the conclusion of the five year period ending December 31, 2014. Analysis has indicated a decrease of 13.4 percent in GHG emissions exceeding the community -wide target. Additionally, municipal operations reduced GHG emissions by 25 percent over the same period. Considerations: Given the success of exceeding initial targets, City Administration recommends continuing to make progress on GHG emission reductions. The City recently joined the Compact of Mayors which is a global coalition of municipal governments committed to reducing GHG emissions. To remain in compliance with the Compact of Mayors, all member cities must establish GHG emission reduction targets. The accompanying resolution recommends an additional emissions reduction target of 12.5 percent for municipal operations and 10 percent for the community beginning January 1, 2015 through December 31, 2019. The City will continue to hold to the 2005 GHG baseline. While these are "stretch goals," they are reasonable based on what can be achieved. Recommended Action: Adopt the accompanying resolution specifying the target greenhouse gas emissions reduction goal. C ST PHER P. MORRILL City Manager Distribution: Council Appointed Officers o CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 Roanoke, Virginia 24011 -1220 'Telephone: (540) 853 -2821 Fa.: (540)853L142 BARBARA A. DAMERON Dirc,tor of Finasce June 6, 2016 Dear Mayor Bowers and Members of City Council: Subject: April FYI Financial Report - City of Roanoke March FYI 6 Financial Report - Roanoke City Public Schools ANDREA F. TRENT Assismnt Direelor of Finance The following financial report provides commentary on the City's financial results for the ten months ended April 30, 2016 and Roanoke City Public Schools for the nine months ended March 31. 2016. General Fund Through April, FYI year -to -date revenues were $221.0 million, or 81.2% of the current revenue estimate for the year. Year -to -date revenues increased 3.2% or $6.9 million compared to the same period in FYI 5. The increase was primarily related to the tax rate increase in Real Estate, growth and the 0.5% rate increase in the Prepared Food and Beverage tax, and Personal Property Tax growth. Through April, expenditures were $226.7 million, or 82.7% of the current expenditure budget for the year. Year -to -date expenditures were 2.7% or $5.9 million higher compared to the prior year mainly due to increased funding to Schools. Also contributing to the increase was the timing of payments of maintenance contracts and additional elections. Stormwater Utility Fund Stormwater fee revenue year -to -date as of April 30, 2016 was $3.6 million, or 97.2% of FYI anticipated revenues. Operating expenses were $2.4 million, or 55.6% of the expense budget, resulting in an operating gain of $1.2 million. Change in net position, after transfers and contributions, was a gain of approximately $1.0 million. Stormwater fees are being charged using a phased -in approach. In FYI 5, which was the first year of implementing the fee, the approved fee was 30 cents per billing unit of impervious service. In FYI the approved fee increased to 60 cents per billing unit. Civic Center Fund FY16 year -to -date change in net position was a loss of approximately $661,000 compared to the budgeted loss of approximately $963,000. The year -to -date operating revenue through April was approximately $75,000 lower than the budgeted revenue primarily due to lower than expected ticket revenue. Operating expenses were approximately $294,000 less than budgeted. The operating loss was approximately 5219,000 less than the fiscal year -to -date budgeted operating loss. The current forecast indicates the center's performance will be approximately $296,000 greater loss than budgeted. Parking Fund Through April, approximately 83.1% of anticipated operating revenue of approximately $3.5 million has been realized. Operating revenues increased compared to the prior fiscal year due in part to fee enhancements that became effective July 1, 2015. Due to the transient nature of parking customers, it is difficult to isolate the amount of revenue that is directly related to fee increases. Market garage revenues were down due to the current hotel construction and Norfolk Southern relocation. Church Avenue and Gainsboro garage have increased occupancy in addition to an enhancement in fees. A reduction in revenue from the previous fiscal year was due to the sale of the Williamson Lot in FYI 5. Operating income, before the net decrease of non - operating expenses and transfers was approximately $670,000. After non - operating expenses and transfers, the fund's change in net position was approximately $321,000. Roanoke City Public Schools Financial performance on Roanoke City Public Schools is reported to City Council on a quarterly basis. These results are reported on a one -month lag compared to City results based on the timing of School Board and City Council meetings. Accordingly, this report includes results through March. The School Fund amounts as presented in this report correspond with amounts reported to the School Board on May 10, 2016. Revenues School Fund revenues decreased 0.6% or $695,000 compared to FYI S. Revenues decreased largely due to the Regional Special Education tuition grant revenue no longer being reported in the general fund. The revenue for the Regional Special Education tuition is now reported in the schools revenue grant fund. Expenditures School Fund expenditures decreased 5.1% or $6.6 million compared to FY15. Expenditures have decreased largely due to the change in the Regional Special Education expenditures now reported in the schools grant fund. Also in the prior fiscal year the school board purchased English textbooks, which significantly impacted the schools costs in fiscal year 2015. Schools maintenance costs are also down from the prior year Closing In April, the state and national unemployment rate remained flat at 5.0% compared to March, and decreased 0.4% compared to previous year. The Consumer Price Index increased 0.4% in April. The indexes for food, energy, and all items less food and energy, all rose in April. U.S economic activity appears to have slowed down during April, with growth in household spending moderating compared to Quarter One of 2016. The housing sector continues to improve, but business fixed investment and net imports have been soft. The City's financial performance will continue to be carefully monitored by the various departments which are involved with oversight of the City's budgeting and financial processes. Please contact me with any questions you have on these financial statements Sincerely, 4/4c a , Barbara A. Dameron Director of Finance Attachments Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon Reynolds, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum Revenue Source General Property Taxes Other Laval Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Properly Intergovivorr l Charges for Services Internal Services Transfers From Other Funds Miscellaneous Revenue TOW) Expenditures General Government Judicial Administration Public Sal Public Works Health and Welfare Parks, Recreation and Cultural Community Development Transfer to Debt Service Fond Transfer to School Fund Nondepanmental Total CITY OF ROANOKE, VIRGINIA GENERAL FUND FOR THE TEN MONTHS ENDED APRIL 30, 2016 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Revenue Budget Budget Variance $ 100,827,000 E (1,]]9,064) 78,120,000 (20,111.0]3) 1,195,000 (459254) 1284,000 (416,565) 235p00 (59672) 69,8]2,200 (25,023,156) 8,427 000 (2,304,149) 2,520,000 (652,062) 95,301 745% 652,169 (373062) $ 272,227670 E (51,178,056) Actual JUI1 -Apr30 2015 -2016 $ 108,04],936 56,008,92] 735746 867,435 1]5.328 44,649,044 6,122,851 1 867 938 95 391 2]9.10] $ 221,049,614 Actual Percent of Jul 1 -Apr 30 FY16 vs FY15 Budget 2014 -2015 Variance Received $ 104,183,581 3.]% 98.4% 55201,399 5.1% 74.3% 993,206 (25.9 %) 61.6% 1021850 (15.1 %) 67.6% 173415 1.1% 745% 44,041,660 1.8% 64.2% 6,115,189 0.1% ]2.]% 1852240 06% ]4.1% 92,652 2.9% 100.0% 497544 (43.9 %) 428% 9 214,172.]35 3.2% 01.2% STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Expenditure Uncommitted Budget Balance $ 15,937,985 $ 1997894 5675007 1,]19,386 65]]6,884 9,608808 26,0]8]25 2869966 39,391037 10026911 10,564,5]2 1.797r"6 ],961,561 1,254,50] 12,716023 176445 77,794000 12 965 9,082,500 4916,928 $ 2]J,9 )8,290 8 4],329.531 Actual Jul t -Apr 30 2015 2016 $ 13,940,091 6,955,621 56,168,0]6 23,208,]59 29,3]0,126 8]6],456 6,]0],054 12,53],5]8 64,828,330 4,165,5]2 E 225540,863 Actual Percent of Jul1 -Apr 30 FY10 vs FY15 Budget 2014 -2015 Variance Obligated $ 12.609,782 105% 875% 6,788,428 2.5% 802% 55,862,225 0.5% 854% 21,532,384 7.8% 89.0% 29703679 (1.1 %) 74.6% 8,604,288 19% 830% 6,219,595 7.8% 84.2% 11,812,224 6.1% 986% 62,11],6]0 44% 83.3 % 5,506263 (243 %) 45.9% 8 220,]56,538 2.7% 82.7% CITY OF ROANOKE, VIRGINIA STORMWATER UTILITY FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE TEN MONTHS ENDED APRIL 30, 2016 (UNAUDITED) FY 2016 Adopted Budget FY 2016 Operating Revenues Stormwater Utility Fees Total Operating Revenues Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Incomet(Loss) Nonoperating Revenues/(Expenses Investment Income Interest Expense Net Nonoperating Revenues Incomet(Loss) Before Transfers and Contributions Transfers and Contributions Transfer from General Fund Transfer from Capital Projects Fund Transfer to DoT Fund Transfer to Capital Projects Fund Transfer to Debt Service Fund Net Transfers and Contributions Change in Net Position $ 3,741,985 $ 3,637,074 3741,985 3,637,074 4,347,911 2,415,942 (16,522) 292 4,347,911 2,416,234 (605,926) (15,577) 1,220,840 FY 2015 $ 1,778,139 1,778,139 1,566,353 1,566,353 211,786 (421,723) 384,865 $ (295,886) 2 (5,700) (20,500) (421,724) (169,608) $ 1,008,562 (209,688) 490.157 $ 686,266 9,431 845 (74,825) (52,101) (16,522) (74,825) (42,670) (15,577) (680,751) 1,178,170 196,109 806,588 278,316 624,845 - - 75,000 (421,723) 384,865 $ (295,886) 2 (5,700) (20,500) (421,724) (169,608) $ 1,008,562 (209,688) 490.157 $ 686,266 Nonoperatina Revenues /(Expenses Investment Income CITY OF ROANOKE, VIRGINIA 72,324 79,641 CIVIC CENTER FUND (426,688) (416,806) COMPARATIVE STATEMENT OF REVENUES AND EXPENSES (344,482) FOR THE TEN MONTHS ENDED APRIL 30, 2016 Net Loss (2,032,150) (UNAUDITED) (1,774,712) Transfers and Contributions FY 2016 Transfer from General Fund 1,069,445 Budget YTD FY 2016 FY 2015 Operating Revenues 1,069,445 1,070,555 Change in Net Position Rentals $ 3,529,104 $ 3,950,029 $ 2,820.720 Event Expenses 1,550,476 1,098,093 1,421,312 Advertising 382,569 334,925 414,984 Admissions Tax 386,359 416,146 355,190 Facility Surcharge/Ticket Rebate 350,971 314,188 326,454 Commissions 171,322 134,279 174,182 Ancillary 152,333 200,129 67,620 Miscellaneous 84,750 84,908 66,862 Total Operating Revenues 6,607,884 6,532,697 5,647,324 Operating Expenses Personal Services 1,061,487 966,792 904,729 Operating Expenses 5,948,146 5,759,761 5,042,949 Management Fees 332,160 320,830 320,830 Depreciation 871,553 871,553 774,370 Total Operating Expenses 8,213,346 7,918,936 7,042,878 Operating Loss (1,605,462) (1,386,239) (1,395,554) Nonoperatina Revenues /(Expenses Investment Income - 72,324 79,641 Interest Expense (426,688) (416,806) (458,799) Net Nonoperating Expenses (426,688) (344,482) (379,158) Net Loss (2,032,150) (1,730,721) (1,774,712) Transfers and Contributions Transfer from General Fund 1,069,445 1,069,445 1,070,555 Net Transfers and Contributions 1,069,445 1,069,445 1,070,555 Change in Net Position $ (962,705) $ (661,276) $ (704,157) 3 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE TEN MONTHS ENDED APRIL 30, 2016 (UNAUDITED) FY 2016 Adopted FY 2016 Budget Budget YTD FY 2016 Openstmo Revenues Market Garage Elmwood Park Garage Center in the Square Garage Church Avenue Garage Tower Garage Gainsboro Garage Campbell Garage Williamson Lot Higher Ed Center Lot Market Lot Elmwood Lot Warehouse Row Lot West ChurchNMCA Lots OH Street Parking Violations (All Locations) On Street Parking Violations Total Operating Revenues Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonooerating RevenuesllExpenses) Investment Income Interest Expense Net Nonoperating Expenses Incomet(Loss) Before Transfers and Contributions Transfers and Contributions Transfer from Capital Projects Fund Transfer to DoT Fund Transfer to Fleet Fund Net Tmnsfers and Contributions Change in Net Position $ 448,000 642,000 371,000 675,000 437,000 103,000 168,000 45,000 39,000 80,000 41,000 26,000 55,000 365.000 3,495,000 2,104,445 961,698 3,066,143 428,857 (452,055) (452,055) (23,198) $ (23,198) 4 $ 373,333 535,000 309,167 562,500 364,167 85,833 140,000 37,500 32,500 66,667 34,167 21,667 45,833 304.167 2,912,501 1,753,704 825,516 2,579,220 333.281 (376,713) (376,713) (43,432) $ 289,730 490,355 327,761 573,012 374,080 149,592 142,313 (275) 45,124 37,727 71 484 32,228 19,703 43,083 310.024 2,905,941 1,410,371 825,516 2,235,887 670,054 97,130 (445,733) (348,603) 321,451 FY 2015 $ 325.768 526,436 296,610 515,814 343,455 71,962 112,609 60,603 37,018 36,483 58,231 31,845 21,892 48,142 357,126 2,843,994 1,434,070 802.074 2,236,144 607,850 62,335 (484,363) (422,028) 165,822 125,000 (917) (79,900) 44,183 $ (43,432) $ 321,451 $ 230,005 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED APRIL 30, 2016 TO THE DIRECTOR OF FINANCE. GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED APRIL 30, 2016, BALANCE AT BALANCE AT BALANCE AT MARCH 31, 2016 RECEIPTS DISBURSEMENTS APRIL 30, 2016 APRIL 30, 2015 CONSOLIDATED FUNDS 79 ,404,03770 28,528784.11 29,167,419.05 78,845,40276 78,60.5,505.02 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING 15 A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING APRIL 30, 2016. THAT SAID FOREGOING: CASH DEPOSITS IN TRANSIT CASH IN WELLS FARGO BANK INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL BNC PUBLIC FUNDS MONEY MARKET VIRGINIA INVESTMENT POOL HRCCC- VIRGINIA INVESTMENT POOL VIRGINIA SNAP PROGRAM (U.S. SECURITIES) TOTAL June 1, 2016 65,589.04 7,067,643.16 28,836,487.79 5,023,130.26 15,164,027.98 3,795,093.63 18,893,430.10 78,845,402.76 EVELYN POWERS, TREASURER 7.b.1. City of Roanoke Financial Report Ten Months Ended April 30, 2016 FY16 Genera! Fund Overview Through April, M6 recognized revenues were 81.2% of the current revenue estimate. This was an increase of 3.2% compared to the same period in FY15. Current general property taxes increased 3.7% or $3.9 million. Real estate tax increased 3.0% or 52.3 million primarily related to the tax rate increase. Personal property tax increased 3.6% or $757 thousand. Other local taxes were up 5.1 %, or $2.8 million compared to last year due to strong performance in meals tax which increased 4.1% when adjusted for the rate increase . YTD expenditures were 82.7% of M6 budgeted expenditures, and were 2.7% higher than the same period last year due to increased funding for schools, the timing of payments for maintenance contracts and additional elections. Sales Tax FY16 Revenue Estimate $20.5 M 21.0 Months 1 a.0 3/31 u, 15.0 eYTDBudget o_ 12.0 YTD Actual 9.0 6.0 — - 3.0 {- 0.0 9 Months Ended 3/31 ■PriorYTDActual eYTDBudget YTD Actual — Sales tax revenue increased 1.6% over same period in FY15, and is 1.5% higher than YTD budget. Meals Tax FY16 Revenue Estimate $15.476 M 15.0 12.0 - m 0 9.0 6.0 3.0 9 Months Ended 3/31 ■ Prior YTD • YTD Budget ❑ YTD Actual FYt6 revenue is 1.6% higher than budget YTD. The tax rate increased from 5.0% to 5.5 %, effective July t, 2015. Adjusting for this, revenues grew 4.0% over the prior year. 4 4.0 w a 3.0 i i Lodging Tax FY16 Revenue Estimate $4.267 M 10 Months Ended 4130 I ■ Prior YTD ■ YTD Budget ❑ YTD Actual Lodging tax revenue increased 4.5% over FY15, and is 1.9% higher than budget YTD. Personnel (Salary /Benefit) Lapse 100.0 75.0 ° c ° 50.0 25.0 0.0 Target 10 Months Ended 4130 Actual YTD generated personnel lapse is o.9% or $70ok ahead of target. 6 Children's Services Act (CSA) = 6.0 0 4.0 2.0 0.0 Target Actual 10 Months Ended 4/30 YTD expenses are 7.9% or $o.6M below target of $7.2M. Residential Juvenile Detention v 800 600 400 0 200 L Target 10 Months Ended 4130 M Actual YTD expenses are 28.6% or $191.2k above target of $669k. Solid Waste Tipping Fees - - -0; 2,000 1,500 _.. a N 1,000 r 500 r 0 Target I` Actual 10 Months Ended 4/30 YTD costs are i.i% or s18k below target of $1.66M. It Motor Fuel Expenses 1000 - -. - - -. N 800 - -- - - - Goo aoo f F - -- F 200 0 Target 10 Months Ended 4130 d � Actual y YTD expenses are o.8% or $6.5K above a non - seasonally adjusted target of $775K. 10 City Performance Through April Total revenues through April were 3.2% higher than the prior year. Real Estate, Personal Property, Prepared Food and Beverage tax payments contributed to the revenue increase. YTD expenditures were a.7% higher than the same period in the prior year mainly attributed to timing of contract payments and increased funding to Schools. Expenditures will continue to be monitored by management. In April, the national unemployment rate remained flat at 5.0% compared to previous month. Rising food and energy prices affected consumer spending as the CPI increased 0.4% in April. Local economy growth has moderated during April, in comparison with first quarter of this year. The housing sector continues to improve, but business fixed investment is still soft. ° CITY OF ROANOKE OFFICE OF TAE CITY CLERK 215 Church Avenue, S. W., Roma 456 Roanoke, Virginia 24011 -1536 Tdcpj, n,: (540) 959 -2541 STEPHANIE M. MOON REYNOLDS, MMC Fnr: (590) 853 -1145 E-mnil: cle,B(nlrannokevn.kov City Clerk CECELIA F. MCCOV Depnty Cip. Clerk June 8, 2016 CECELIAT. WE9D,CM, Auienmt Deputy City Clerk Annette Lewis 4606 Casper Drive, N. E Lutheria Harrison Smith Roanoke, Virginia 24019 3547 Penarth Road Roanoke, Virginia 24014 Dear Mrs. Lewis and Mrs. Smith: I am enclosing copies of Resolution No. 40540- 060616 appointing you as School Board Trustees on the Roanoke City School Board for terms commencing July 1, 2016 and ending June 30, 2019. forwarded deddtonC Cindy He Poluton, Clerk, Roanoke eCity Oaths Of for Office have been handling prior to commencement of your terms of office. appropriate Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copies of the Virginia Freedom of Information Act. The Act requires that you be Provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as Trustees of the Roanoke City School Board. Sincer ly, City Clerk oon MM'� Enclosure Pc Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031, w /attachments Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance IN I'III';('OI)N('II.OI :'I'l Ili ('I'I'Y OI; ROANOKI:, VIR(ilNIA The of], d:ry of June, 2016. Nu. 40540- 060616. A 121'SOLl1 "f1UN appointing Anncuc I,cwis and Lulha-iu I lurrison Smilh, as Schcol Board "17ustecs of the Roanoke City School Board far terms commencing.Iuly I, 2016, and ending.lune 30, 2019. W HE'REAS, pursuant to Section 9 -24, Code of the City ofRoanoke (1979), as amended, a public hcaring was held on May 16, 2016, relating to the appointment of School Board'1'rustees; and WHF;REAS, this Council is desirous of appointing Annette Lewis and Lutheria Harrison Smith, to fill the vacancies on the Roanoke City School Board, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Annette Lewis and Lutheria Harrison Smith, are hereby appointed as School Board 'trustees of the Roanoke City School Board for terms commencing July 1, 2016, and ending .[one 30, 2019. 2. The City Clerk is directed to transmit an attested copy of this resolution to the Clerk of Roanoke City School Board, and to Annette Lewis and Lutheria Harrison Smith. ATTEST: City Cleric COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To -wit: I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June 2016, ANNETTE LEWIS was reappointed as a School Board Trustee on the Roanoke City School Board, for a term of three years commencing July 1, 2016 and ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this ninth day of June �.� � l� ..N J City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) To -wit: I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June 2016, Lutheria Harrison Smith was appointed as a Trustee of the Roanoke City School Board, to replace Suzanne P. Moore, for a term of three years commencing July 1, 2016 and ending June 30, 2019. Given under my hand and the Seal of the City of Roanoke this ninth day of June 2016, City Clerk p CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fn: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -nwil: clerk�trnannkevn.gov CE.CELIA F. MCCOY Gty Clerk Deputy City Clerk CECELIA T. WEBB, CMC June 9, 2016 Asn,WitDepmy CRY LEA Nicole Lynn Harris 1606 Stewart Avenue, S. E. Roanoke, Virginia 24013 Dear Ms. Harris: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were appointed to replace Chris Craft as a member of the Roanoke Neighborhood Advocates for a three -year term of office, beginning July 1, 2016 and ending June 30, 2019. Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Neighborhood Advocates. Sincerely, Stephanie M. Moon Holds, MC City Clerk Enclosures c: Bob Clement, Neighborhood Services Coordinator /W COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June 2016, NICOLE LYNN HARRIS was appointed to replace Chris Craft as a member of the Roanoke Neighborhood Advocates for a three -year term of office beginning July 1, 2016 and ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this ninth day of June City Clerk M. MOON REYNOLDS, MMC City Clerk Douglas B. Robison 1836 Maiden Lane, S.W. Roanoke, Virginia 24015 Dear Mr. Robison: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 953 -2541 Fax: (540) 953 -1145 E -mail cierk(n)raaaakevs.g °e CECELIA F. MCCOY Depnq, City Clerk June 9, 2016 CECELIA T. WEBB, CMC Assistant Deputy Last At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were reappointed as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, beginning July 1, 2016 and ending June 30, 2017. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, Stephanie M. Moon Reyndids, .0 City Clerk Enclosures c: Landon C. Howard, President, 101 Shenandoah Avenue, N. E., Roanoke, Virginia 24016 -2044 COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To -wit: I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June 2016, DOUGLAS B. ROBISON was reappointed as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office beginning July 1, 2016 and ending June 30, 2017. 2016. Given under my hand and the Seal of the City of Roanoke this ninth day of June 0 City Clerk Dear Ms. Craft: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were reappointed as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, beginning July 1, 2016 and ending June 30, 2017. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, X *L,n - Stephanie M. Moon Re lds, M City Clerk Enclosures c: Landon C. Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, N. E., Roanoke, Virginia 24016 -2044 CITY OF ROANOKE Q) OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Rri 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 FtA: (590)853 -1145 8'1'BPIIANIE M. MOON REYNOLDS, MM( E- ,nnil: clerk((,L'oannkevn.gav CFDelai A F. MCCOY (IIy Clerk Oepnn ly City Clerk June 9, 2016 CECELIAT. WERD,CMC Assistant Deputy CIO, Clerk Renee "Butch" Craft 1039 Clearfield Road, S. W. Roanoke, Virginia 24015 Dear Ms. Craft: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were reappointed as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, beginning July 1, 2016 and ending June 30, 2017. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, X *L,n - Stephanie M. Moon Re lds, M City Clerk Enclosures c: Landon C. Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, N. E., Roanoke, Virginia 24016 -2044 COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June 2016, RENEE "BUTCH" CRAFT was reappointed as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office beginning July 1, 2016 and ending June 30, 2017. 2016. Given under my hand and the Seal of the City of Roanoke this ninth day of June #�,,;�, 61 tom, 6TH City Clerk �,� Thomas T. Cullen 2602 Wycliffe Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Cullen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were appointed to replace Jeffrey Marks as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, beginning July 1, 2016 and ending June 30, 2017. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which You were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing COPY of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, l/ {� Stephanie M. Moo n Rey *hws, ) M��~ City Clerk Enclosures c: Landon C. Howard, President, Visit Virginia's B e Ridge, 101 Shenandoah Avenue, N. E., Roanoke, Virginia 24016 -204 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 C'6u1 ell Avenue, S. W., Room 456 Roanoke, Virginin 24011 -1536 'I'elepLmm: (540)8512541 818PIIAN I E M. MOON REVNOLO.S. MMC Fvx: (540)953 -1145 E- a l: cicrk(niroxnoke...... C'ir Clerk CECELIA F. MCCOV Bepmy City Clerk CECELIA T. WEBB, CMC June 9, 2016 Ax,!, of Bepmy ckv Clerk Thomas T. Cullen 2602 Wycliffe Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Cullen: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were appointed to replace Jeffrey Marks as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, beginning July 1, 2016 and ending June 30, 2017. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which You were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing COPY of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, l/ {� Stephanie M. Moo n Rey *hws, ) M��~ City Clerk Enclosures c: Landon C. Howard, President, Visit Virginia's B e Ridge, 101 Shenandoah Avenue, N. E., Roanoke, Virginia 24016 -204 COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June 2016, THOMAS T. CULLEN was appointed to replace Jeffrey Marks as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, beginning July 1, 2016 and ending June 30, 2017. 2016. Given under my hand and the Seal of the City of Roanoke this ninth day of June City Clerk Barton J. "Bart" Winer 2709 Crystal Spring Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Wilner: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were appointed to replace Gary Walton as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, beginning July 1, 2016 and ending June 30, 2017. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W„ prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a COPY of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, Stephanie M. Moon Reyno s, MMC City Clerk Enclosures Landon C. Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, Roanoke, Virginia 24016 -2044 CITY OF ROANOKE OFFICE OF THE CITY CLERK lm _ 215 Church Avenue, S. W„ Room 456 Roanoke, Virginia 24011 -1536 TelepOm,e: (549)85 3-2541 l'1 EP11ANIE M. MOON REYNOLDS, MMC Fnx: (540)853 -1145 P- n:n'I: vicrk� }ronnnkovx.gnv City Clerk CECELIA F. MCCOV Deputy City Clerk CECELIA T. WEBB, CMC June 9, 2016 Assistant Deputy City Clerk Barton J. "Bart" Winer 2709 Crystal Spring Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Wilner: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were appointed to replace Gary Walton as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, beginning July 1, 2016 and ending June 30, 2017. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W„ prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a COPY of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, Stephanie M. Moon Reyno s, MMC City Clerk Enclosures Landon C. Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, Roanoke, Virginia 24016 -2044 COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June 2016, BARTON J. "BART" WILNER was appointed to replace Gary Walton as a member of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, beginning July 1, 2016 and ending June 30, 2017. 2016. Given under my hand and the Seal of the City of Roanoke this ninth day of June City Clerk �,_ " CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -]541 fiTEPHANIE M. MOON REVNOLDS, MMC Fnx: (540) 853 -1145 F n,pll: clerk ©ronnekevn.gnv City ('1c0, CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC June 9, 2016 AssiSmnt Deputy Cur, Clerk The Honorable Anita J. Price 3101 Willow Road, N. W. Roanoke, Virginia 24017 Dear Mrs. Price: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were reappointed as a member (Public /Government) of the Youth Services Citizen Board for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which You were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing COPY of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Youth Services Citizen Board. Sincerely, Ate - Stephanie M. colon Rey s, M City Clerk Enclosures c: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June 2016, ANITA J. PRICE was reappointed as a member (Public /Government) of the Youth Services Citizen Board for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this ninth day of June 0" � M.' WN Yi' City Clerk tip CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Cluurh Avenue, 5, W., Ronal 456 Roanoke, Virginia 24011 -1536 Telephone: (54ag -53 -2541 Fax: (5411)853 -1145 STh:Pn ANTE M. MOON REYNOLDS, MMC E -n,olh 01. 411 CECFLIA F. MCCOY C'ip Clerk Deputy City Clerk CECELIA T. WEBB, C'M(' June 9, 2016 Assistant Deputy City Clerk Cerid E. Lugar 425 Walnut Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Lugar: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were reappointed as a member (Citizen At- large) of the Youth Services Citizen Board for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Youth Services Citizen Board. Sincerely, .�,�1 {'yy,,,,,, Q rnfQ Stephanie M. Moon Reyn Ids MM City Clerk Enclosures c: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June 2016, CERID E. LUGAR was reappointed as a member (Citizen At- large) of the Youth Services Citizen Board for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this ninth day of June aty Clerk 1 Q tly d� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chinch Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 "relepkonc (540)853-2541 Fnx: (54(l)853-1145 S I EPIIANIE M. MOON REYNOLDS, MIMIC CECELIA F. MCCOY City Chic Deputy City Clerk CECELIA T. WEBB, CMC June 9, 2016 Assistant Deputy City Clerk Joyce W. Watkins 820 Brownwood Drive, N. W. Roanoke, Virginia 24017 Dear Ms. Watkins: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were reappointed as a member (Citizen At- large) of the Youth Services Citizen Board for a three -year term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended. I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Youth Services Citizen Board. Sincerely, Stephanie M. Moon Rey Ids, MMC City Clerk Enclosures c: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June 2016, JOYCE W. WATKINS was reappointed as a member (Citizen At- large) of the Youth Services Citizen Board for a three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this ninth day of June A44lt 1 " CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 "Telephone: (548)8531541 Fax: (548) 853 -1145 S I'ETHANIE M. MOON REYNOLUS, MMC' E. -mall: eicrk((1jroa110keva.gov CE MCCOV Cip Clerk Deeputy puty City Clerk t CECELIA T. WEBB, CMC June 9,2016 A,,io.,tDepaty City, Clerk Lora Katz 225 23rtl Street, S. W., #303 Roanoke, Virginia 24014 Dear Ms. Katz: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were appointed to replace Nathan L. Harper as a member of the Roanoke Arts Commission for a three -year term of office, beginning July 1, 2016 and ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, k Stephanie M. Moon nol , MMC City Clerk Enclosures c: Melissa Murray, Secretary, Roanoke Arts Commissior/A) Y COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June 2016, LORA KATZ was appointed to replace Nathan L. Harper as a member of the Roanoke Arts Commission for a three - year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this ninth day of June City Clerk Jane Field 1862 Greenwood Road, S. W. Roanoke, Virginia 24015 -2820 Dear Ms. Field: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were appointed to replace Owen C. Shultz as a member of the Roanoke Public Library Board fora three -year term of office ending June 30, 2019. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members Of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board. Sin erely, 4m, Stephanie M. Moon R ds,C City Clerk Enclosure PC: Sheila Umberger, Secretary, Roanoke Public Library Board /6) C ?A CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 1 eleplione: (5411) 953 -2541 Far: (540) 953 -1145 STEPHANIE M. MOON REVNOLDS, MMC E -mail: clerk�lroanokeva.gnv City Clerk CECELIA F. MCCOY H¢Puty Citv Clerk CECELIA T. WEBB, CMC June 9, 2016 AW,ct,n DePuay City Clerk Jane Field 1862 Greenwood Road, S. W. Roanoke, Virginia 24015 -2820 Dear Ms. Field: At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were appointed to replace Owen C. Shultz as a member of the Roanoke Public Library Board fora three -year term of office ending June 30, 2019. Once the Oath has been administered, please return a signed copy to the City Clerk's Office prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members Of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board. Sin erely, 4m, Stephanie M. Moon R ds,C City Clerk Enclosure PC: Sheila Umberger, Secretary, Roanoke Public Library Board /6) C ?A COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June 2016, JANE FIELD was appointed to replace Owen C. Shultz as a member of the Roanoke Public Library Board fora three -year term of office ending June 30, 2019. 2016. Given under my hand and the Seal of the City of Roanoke this ninth day of June City Clerk June 28, 2016 The Honorable Court G. Rosen Council Member 3062 Lockridge Road, S. W. Roanoke, Virginia 24014 Dear Council Member Rosen, CE( ELIA 1. WEBB,(' NJ( ' Assistant Uepnty (itv (ia It At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were appointed to Harvey D. Brookins as the City's Citizen at Large representative of the Hotel Roanoke Conference Center Commission for a term of office ending April 12, 2020. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office, which must be administered by the Clerkof the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Afterthe Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Sincerely, Stephanie M. Moon Reynolds, MI471C City Clerk Enclosures CITY OF ROANOKE e OFFICE, OF TFIF, CITY CLERK 215 ('Iuu'ch Avenue, S. W., Suite 456 Roanoke, Vii i I,u(io 24014 -1536 li'I (5 -0) x5145 Fal (5 fur: I$ax) 853 1145 SII'TIIAN11'. NJ. MOON RI'a'N(II. DS. M M( I; niuil: cicrkG, n,xnnkevn.gO° [' f('ITIA F. NI('('Ol' ('ily ('Icrk Ocpul) (lily ('lerk June 28, 2016 The Honorable Court G. Rosen Council Member 3062 Lockridge Road, S. W. Roanoke, Virginia 24014 Dear Council Member Rosen, CE( ELIA 1. WEBB,(' NJ( ' Assistant Uepnty (itv (ia It At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 6, 2016, you were appointed to Harvey D. Brookins as the City's Citizen at Large representative of the Hotel Roanoke Conference Center Commission for a term of office ending April 12, 2020. Enclosed you will find a Certificate of your appointment and two copies of an Oath or Affirmation of Office, which must be administered by the Clerkof the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Afterthe Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each appointee is required "to read and become familiar with provisions of the Act." Sincerely, Stephanie M. Moon Reynolds, MI471C City Clerk Enclosures The Honorable Court G. Rosen June 28, 2016 Page 2 PC: Deborah J. Moses, Executive Director, Hotel Roanoke and Conference Center Commission, with application COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of June 2016, COURT G. ROSEN was appointed to replace Harvey D. Brookins as the City's Citizen at Large representative of the Hotel Roanoke Conference Center Commission for a term of office ending April 12, 2020. 2020. Given under my hand and the Seal of the City of Roanoke this seventh day of June City Clerk bp 1 G CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 ('Lurch Avennr, S. W., 12onm 456 Roanoke, Virginia 24011 -1536 LNG Ttd "rrNpkune: (411) 84 -2541 hi, (411) 853 -1145 S 1041ANIP: M. MOON RIA NOI. IM', AMR E:„:ul: dokon',, n... °0'804 ('E('ELIA F. M('MN ('0, ('lvrk Oepuh ('I(} (k. k June 10, 2016 Annette Lewis President and CEO Total Action for Progress P. O. Box 2868 Roanoke, Virginia 24001 -2868 Dear Ms. Lewis: ( 1i(ELIA I. W ERB, C'M(' A,,islpnl Dellln }'(it, Clerk At the regular meeting of the Council of the City of Roanoke held on Monday, June 6, 2016 Vice -Mayor David B. Trinkle was appointed to fill the unexpired term of Council Member Court G. Rosen as the City's Public Official Representative of the Total Action for Progress Board of Directors, ending August 31, 2017. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk c: The Honorable David B. Trinkle, Vice Mayor Harvey D. Brookins, Jr. 1131 Mountain View Road Vinton, Virginia 24179 Dear Mr. Brookins: Your term of office as a member (Citizen At- large) of the Hotel Roanoke Conference Center Commission expired on April 12, 2016. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member (Citizen At- large) of the Hotel Roanoke Conference Center Commission from April 2, 2012 to June 30, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure c: Dr. John E. Dooley, Secretary, Chief Executive Officer & Secretary- Treasurer Virginia Tech Foundation, Inc. (MC 0142), 902 Prices Fork Road, Suite 4000, Blacksburg, VA 24061 � CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Roon1456 - Ralnoke, Virginia 24011-1536 Telephmm: (5411)853-2541 Fax: (540)853 -1145 A'I'ETHAN1E M. MOON I(EYNOLDS, MM( E -nmil: elerk(a)z'oouokeva ' gov CECELIA F. MCCOY City ('led Depnly City Clerk ('E( -ELIA T. W EBB, CM(' Assistant Deputy City CIN k June 13, 2016 Harvey D. Brookins, Jr. 1131 Mountain View Road Vinton, Virginia 24179 Dear Mr. Brookins: Your term of office as a member (Citizen At- large) of the Hotel Roanoke Conference Center Commission expired on April 12, 2016. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member (Citizen At- large) of the Hotel Roanoke Conference Center Commission from April 2, 2012 to June 30, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure c: Dr. John E. Dooley, Secretary, Chief Executive Officer & Secretary- Treasurer Virginia Tech Foundation, Inc. (MC 0142), 902 Prices Fork Road, Suite 4000, Blacksburg, VA 24061 CERTIFICATE OF APPRECIATION PRESENTED TO HARVEY D. BROOKINS, ]R. AS A MEMBER (CITIZEN AT- LARGE) OF THE HOTEL ROANOKE CONFERENCE CENTER COMMISSION FROM APRIL 2, 2012 TO JUNE 30, 2016 ON THIS 13TH DAY OF JUNE , 2016 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: DAVID A. BOWERS STEPHANIE M. MOON REYNOLDS, MME MAYOR CITY CLERK Chris Craft 1501 East Gate Avenue, N. E. Roanoke, Virginia 24012 Dear Mr. Craft: Your term of office as a member of the Roanoke Neighborhood Advocates expires on June 30, 2016. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of Roanoke Neighborhood Advocates from December 1, 2014 to June 30, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, 444rt --11 In /J Stephanie M. Moon Reynolds, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenne, 5. W., Room 456 Rmumke, Virginia 24011 -1536 Td,fl ne: (54IB 8533541 F,,, (5411) 853 -1145 51'41FIIANIF M. MOON REYNOLDS, MM( B -moil: <Im'k(nb'ommkev °'k "° ('ECEIAA F. MCCOY ('Ip Clerk Deputy City Clerk CECELIAT. WEBB, CM(' Assistant Deputy City Clerk June 13, 2016 Chris Craft 1501 East Gate Avenue, N. E. Roanoke, Virginia 24012 Dear Mr. Craft: Your term of office as a member of the Roanoke Neighborhood Advocates expires on June 30, 2016. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of Roanoke Neighborhood Advocates from December 1, 2014 to June 30, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, 444rt --11 In /J Stephanie M. Moon Reynolds, MMC City Clerk Enclosure c: C. J. Meidlinger, Secretary, Roanoke Neighborhood Advocates, 2428 S. Jefferson Street, S.W., Roanoke, VA 24014 CERTIFICATE OF APPRECIATION PRESENTED TO CHRIS CRAFT AS A MEMBER OF THE ROANOKE NEIGHBORHOOD ADVOCATES FROM DECEMBER I, 2014 TO JUNE 30, 2016 ON THIS 13TH DAY OF JUNE '2016 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: 0 / DAVID A. BOWERS ST PHANIEM.MOON RE1 OLDS.. C � MAYOR CITY CLERK Q l CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 - Roanoke, Virginia 74011 -1536 Telephone (54D)S53-254I Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -nmil: derk(,hraanoke...... CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CIVIC Assistant Deputy City Clerk June 13, 2016 Gary Walton 5662 Longridge Drive Roanoke, Virginia 24018 Dear Mr. Walton: Your term of office as a City representative of the Visit Virginia's Blue Ridge, Board of Directors (formerly Roanoke Valley Convention and Visitors Bureau) will expire on June 30, 2016. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as the City representative of the Visit Virginia's Blue Ridge, Board of Directors from June 6, 2011 to June 30, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure c: Landon Howard, Executive Director, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, S. W., Roanoke, Virginia 24016 CERTIFICATE OF APPRECIATION PRESENTED TO GARY WALTON AS A CITY REPRESENATIVE OF THE VISIT VIRGINIA'S BLUE RIDGE, BOARD OF DIRECTORS (FORMERLY ROANOKE VALLEY CONVENTION AND VISITORS BUREAU) FROM JUNE 6, 2011 TO JUNE 30, 2016 ON THIS 13TH DAY OF JUNE , 2016 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: DAVID A. BOWERS S EPHANIE�OON ' OLD MAYOR CITY CL RIC CITY OF ROANOKE OFFICE OF THE COPY CLERK _ 215 Chorch Avenue, S. W., Room 4.56 -- Roanoke, Virginia 24011 -1536 Td,bone: (540) 853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYN01.0.S, MM( E-mail: <lerk(ahonnokeva'8O° ('E('ELIAF.MC(OV City Clerk Depm,y City Clerk CECELIAT. WE.HH,CM(' Assistant Depiny City Clcrk June 13, 2016 Nathan L. Harper 1901 Warrington Road, S. W. Roanoke, Virginia 24015 Dear Mr. Harper: Your term of office as a member of the Roanoke Arts Commission expires on June 30, 2016. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of Roanoke Arts Commission from July 16, 2007 to June 30, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure c: Melissa Murray, Secretary, Roanoke Arts Commission CERTIFICATE OF APPRECIATION PRESENTED TO NATHAN L. HARPER AS A MEMBER OF THE ROANOKE ARTS COMMISSION FROM JULY 16, 2007 TO JUNE 30, 2016 ON THIS 13TH DAY OF JUNE '2016 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: DAVID A. BOWERS STEPHANIE M. MOON RHYN&DSM MAYOR CITY CLERK �a CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Clmrch Avenue, S. W., Room 456 Roanoke, Virglnin 24011 -1536 Td,h. m: 15401 953 -2541 F..e: 15401853 -1145 S' 1 'EPIIANIEM.M(R)NRF.VNOI.DS,MM(' E-ninll: derk(rnrannnk -a.,.4 ('ECELIA F. M('('OV ('ilv ('Icrk Depnly Cily ('leek ('ECEI.IA T. WERR, CMC June 13, 2016 As,i,mur Deputy City Clerk Stephen S. Willis 5044 Bruceton Road, S. W. Roanoke, Virginia 24018 Dear Mr. Willis: On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On June 30, 2016, you will have completed your third consecutive term of office as a member of the Personnel and Employment Practices Commission. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission from June 18, 2007 to June 30, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, Stephanie ry Moon ylds, MMC City Clerk Enclosure c: Michele Vineyard, Secretary, Personnel and Employment Practices Commission CERTIFICATE OF APPRECIATION PRESENTED TO STEPHEN S. WILLIS AS A MEMBER OF THE PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION FROM JUNE 18, 2007 TO JUNE 30, 2016 ON THIS 13TH DAY OF JUNE , 2016 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: �CLE DAVID A. BOWERS PHANIE MMAYOR a CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 ' Roanoke, Virginia 24011 -1536 Telephone". (540)853 -2541 Fn: (540)853 -1145 .STEPHANIE M. MOON REYNOLDS, MNIC E-anll: elerk(,) roeaoke...... CECELIA F. MCCOY Cit, Clerk Depoly City Clerk June 13, 2016 Suzanne P. Moore 2246 Denniston Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Moore: CECELIA1 WEBB, CIVIC Assistant Depoly City Clerk On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On June 30, 2016, you will have completed your third consecutive term of office as a member of the Roanoke City School Board. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke City School Board from July 1, 2007 to June 30, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, Stephanie M. Moon nolds, MMC City Clerk Enclosure c: Cindy H. Poulton, Secretary, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031 CERTIFICATE OF APPRECIATION PRESENTED TO SUZANNE P. MOORE AS A MEMBER OF THE ROANOKE CITY SCHOOL BOARD FROM JULY 1, 2007 TO JUNE 30, 2016 ON THIS 13TH DAY OF JUNE 12016 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: DAVID A. BOWERS MAYOR ATTEST: ST PHANHi M. MOON YNO MMC CITY CLERK June 13, 2016 James D. Grisso 4289 Little Mountain Road New Castle, Virginia 24127 r,: Dear o: On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On June 30, 2016, you will have completed your third consecutive term of office as a member (City Retiree) of the Board of Trustees, City of Roanoke Pension Plan. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member (City Retiree) of the Board of Trustees, City of Roanoke Pension Plan from July 1, 2010 to June 30, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, �Y1�f�5 l , Stephan a M. Moon Keyno M City Clerk Enclosure pc: Barbara A. Damercn, Secretary, Board of Trustees, City of Roanoke Pension Plan CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Cluireh Avenue, S. W., Romp 456 Roanoke, Virginia 24UII -1836 '1'elephene: (540)853 -2541 Pnx: (540)853 -1145 STFPIIANIF M. MOON REYNOLDS, MM( E -mail: ek,k(,1r.,umkevn.g.v CECELIA F. MCCOV tit, Clerk Depnly City Clef k (F.CELIAT. WEB, CMC AsOkho t Deputy City Clerk June 13, 2016 James D. Grisso 4289 Little Mountain Road New Castle, Virginia 24127 r,: Dear o: On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On June 30, 2016, you will have completed your third consecutive term of office as a member (City Retiree) of the Board of Trustees, City of Roanoke Pension Plan. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member (City Retiree) of the Board of Trustees, City of Roanoke Pension Plan from July 1, 2010 to June 30, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, �Y1�f�5 l , Stephan a M. Moon Keyno M City Clerk Enclosure pc: Barbara A. Damercn, Secretary, Board of Trustees, City of Roanoke Pension Plan CERTIFICATE OF APPRECIATION PRESENTED TO JAMES D. GRISSO AS A MEMBER (CITY RETIREE) OF THE BOARD OF TRUSTEES, CITY OF ROANOKE PENSION PLAN FROM JULY 1, 2010 TO JUNE 30, 2016 ON THIS-13TH DAY OF JUNE 2016 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: DAVID A. BOWERS STEPHAMEM.MOON YNOL MMC MAYOR CITY CLE �@ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, 8. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)8534145 STEPHANIE M. MOON REYNOLDS, MMC L -mall: elerk(il.... kevn.gov CECELIA F. MCCOY CU3 Clerk Deputy City Clerk CECEI.IA T. W EBB, CMC Assis[ni t Deputy City Clerk June 13, 2016 Justina Koren Megginson P. O. Box 3153 Roanoke, Virginia 24015 Dear Ms. Megginson: Your term of office as a member (Property Manager) of the Building and Fire Code Appeals Board expires on June 30, 2016. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member (Property Manager) of the Building and Fire Code Appeals Board from June 3, 2013 to June 30, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, �e m, � Stephanie M. Moon eynolds, MMC City Clerk Enclosure pc: Tina Carr, Secretary, Building and Fire Code Appeals Board CERTIFICATE OF APPRECIATION PRESENTED TO ]IISTINA KOREN MEGGINSON AS A MEMBER (PROPERTY MANAGER) OF THE BUILDING AND FIRE CODE APPEALS BOARD FROM JUNE 3, 2013 TO JUNE 30, 2016 ON THIS 13TH DAY OF JUNE '2016 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: DAVID A. BOWERS STEPHANIE M. MOON REYNOtDS, MMC MAYOR CITY CLERK