HomeMy WebLinkAboutCouncil Actions 09-06-16PRICE
40615 - 090616
ROANOKE CITY COUNCIL
INFORMAL SESSION
SEPTEMBER 6, 2016
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call. All present.
Welcome. Mayor Sherman P. Lea, Sr.
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 on Thursday, September 8 immediately following the 2:00 p.m. session at
7:00 p.m.; and Saturday, September 10 at 4:00 p.m.; and video streamed by Internet
through Rev.Net Technologies, Inc., at htto: / /www.wrev.net. Council Meetings are
offered with closed captioning for the hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(7-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA.NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL, NONE
AT 9:03 A.M., THE INFORMAL SESSION WAS RECESSED FOR THE LEGISLATIVE
COMMITTEE MEETING.
AT 11:00 A.M., THE INFORMAL SESSION RECONVENED AND THE FOLLOWING
BRIEFINGS WERE HELD.
BRIEFINGS:
• Parks and Recreation Master Plan Update - 30 minutes
• City Property Disposition Process - 30 minutes
• Colonial Avenue Improvement Project - 30 minutes
AT 1:12 P.M., THE COUNCIL MEETING WAS RECESSED FOR A CLOSED
MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, NOEL C.
TAYLOR MUNICIPAL BUILDING; AND RECONVENED AT 2:00 P.M., IN THE
COUNCIL CHAMBER.
ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 6, 2016
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order - -Roll Call. All present.
The Invocation was delivered by The Reverend Kathy O'Keeffe, Pastor,
Kingdom Life Ministries International.
Mayor Sherman P. Lea, Sr. called for a moment of silence in memory
of the late Gus Pappas, Roanoke's Hot Dog King and former owner of the
Roanoke Weiner Stand, who passed on Friday, August 26. He instructed
the City Attorney to prepare the appropriate resolution memorializing Mr.
Pappas at a future Council Meeting.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, September 8 at 7:00 p.m., and Saturday, September 10 at
4:00 p.m.; and video streamed by Internet through CivicPlus, at
roanokeva.gov /councilmeetings. Council meetings are offered with closed
captioning for the hearing impaired.
ANNOUNCEMENTS:
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH
DISABILITIES ACT. SPECIAL ASSISTANCE IS AVAILABLE FOR DISABLED
PERSONS ADDRESSING CITY COUNCIL. EFFORTS WILL BE MADE TO
PROVIDE ADAPTATIONS OR ACCOMMODATIONS BASED ON INDIVIDUAL
NEEDS OF QUALIFIED INDIVIDUALS WITH DISABILITIES, PROVIDED THAT
REASONABLE ADVANCE NOTIFICATION HAS BEEN RECEIVED BY THE
CITY CLERK'S OFFICE.
PERSONS WISHING TO ADDRESS COUNCIL WILL BE REQUIRED TO
CONTACT THE CITY CLERK'S OFFICE PRIOR TO THE MONDAY COUNCIL
MEETING, OR REGISTER WITH THE STAFF ASSISTANT AT THE
ENTRANCE TO THE COUNCIL CHAMBER PRIOR TO COMMENCEMENT OF
THE COUNCIL MEETING. ONCE THE COUNCIL MEETING HAS CONVENED,
THERE WILL BE NO FURTHER REGISTRATION OF SPEAKERS, EXCEPT
FOR PUBLIC HEARING MATTERS. ON THE SAME AGENDA ITEM, ONE TO
FOUR SPEAKERS WILL BE ALLOTTED FIVE MINUTES EACH; HOWEVER,
IF THERE ARE MORE THAN FOUR SPEAKERS, EACH SPEAKER WILL BE
ALLOTTED THREE MINUTES.
ANY PERSON WHO IS INTERESTED IN SERVING ON A CITY COUNCIL -
APPOINTED AUTHORITY, BOARD, COMMISSION OR COMMITTEE MAY
CONTACT THE CITY CLERK'S OFFICE AT 853 -2541, OR ACCESS THE
CITY'S HOMEPAGE TO COMPLETE AN ONLINE APPLICATION.
THE COUNCIL OF THE CITY OF ROANOKE IS SEEKING APPLICATIONS
FOR THE FOLLOWING CURRENT VACANCIES AND /OR UPCOMING
EXPIRATIONS OF TERMS OF OFFICE:
BUILDING AND FIRE CODE OF APPEALS - ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2017
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION
TWO VACANCIES
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2018
TERM OF OFFICE ENDING JUNE 30, 2019
VISIT VIRGINIA'S BLUE RIDGE, BOARD OF DIRECTORS - ONE VACANCY
UNEXPIRED TERM OF OFFICE ENDING JUNE 30, 2017
THE CITY OF ROANOKE ALSO IS ACCEPTING NOMINATIONS FOR THE
2016 CITIZEN OF THE YEAR. TO OBTAIN INFORMATION TO SUBMIT A
NOMINATION, CONTACT THE CITY CLERK'S OFFICE AT (540) 853 -2541 OR
ACCESS THE FORM AT EACH CITY LIBRARY BRANCH. DEADLINE FOR
RECEIPT OF NOMINATIONS IS WEDNESDAY, SEPTEMBER 28, 2016.
REPLAY DATES OF THE MAYOR'S STATE OF CITY ADDRESS ON RVTV
CHANNEL 3:
• THURSDAY, SEPTEMBER 8 AT 11: 00 A.M. AND 6:00 P.M.;
• SATURDAY, SEPTEMBER 10 AT 10:30 A.M. AND 2:30 P.M.;
• THURSDAY, SEPTEMBER 15 AT 11:00 A.M. AND 6:00 P.M.;
• AND SATURDAY, SEPTEMBER 17 AT 10:30 A.M. AND
2:30 P.M.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A resolution expressing City Council's deepest regret and sorrow at the passing
of Joel Willis Richert.
Adopted Resolution No. 40615- 090616. (7 -0)
Mayor Lea presented a ceremonial copy of the resolution to Bob Richert,
husband.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
NONE.
4. CONSENT AGENDA:
(APPROVED 7 -0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND
WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE
DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
SEPARATELY. The Mayor called attention to one request for public
hearing from the City Manager.
C -1 Minutes of the regular meetings of City Council held on Monday, June 6,
2016 and Monday, June 20, 2016; Tuesday, July 5, 2016; and Monday, July 18,
2016.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Manager requesting that City Council
schedule a public hearing for October 3, 2016 at 2:00 p.m., or as soon thereafter
as the matter may be heard, or as such later date and time as the City Manager
may determine, to consider issuing general obligation support of financing by the
Western Virginia Regional Industrial Facility Authority.
RECOMMENDED ACTION: Concurred in the request.
C -3 A communication from the City Clerk advising of the resignation of
James T. Weber as a member of the Human Services Advisory Board, effective
immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -4 A communication from the Assistant City Manager for Community
Development transmitting a report the Library System Statistics for Fiscal Year
2016.
RECOMMENDED ACTION: Received and filed.
C -5 Annual Report of the Roanoke Redevelopment and Housing Authority for
the Fiscal Year July 1, 2015 to June 30, 2016.
RECOMMENDED ACTION: Received and filed.
C -6 Reports of qualification of the following individuals:
John Missell as a member of the Architectural Review Board
ending October 1, 2016; and for an additional four -year term of
office ending October 1, 2020;
Duane R. Smith and Edward Garner as Commissioners of the
Roanoke Redevelopment and Housing Authority for four -year terms
of office, each, ending August 31, 2020;
David Perry as a member of the Mill Mountain Advisory Board for a
three -year term of office ending June 30, 2019;
Lorene Wilson as a Citizen at Large representative of the Youth
Services Citizen Board for a three -year term of office ending
June 30, 2019; and
Stephen Grammer as a member of the Fair Housing Board for a
term of office ending March 31, 2019.
MMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. A communication from the Commonwealth's Attorney recommending
acceptance of the VictimMitness Program Grant for Fiscal Year 2016 —
2017; and a communication from the City Manager concurring in the
recommendation.
Adopted Resolution No. 40616. 090616 and Budget Ordinance No.
40617 - 090616. (7 -0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Roanoke Arts Commission Annual Work Plan - 15 minutes
Concurred in the recommendation.
• Roanoke Innovation Corridor - 10 minutes
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and appropriation of funds received from the United
States Department of Justice for the FY 2017 Bulletproof Vest
Partnership Grant Award for use by the Police and Sheriffs
Departments.
Adopted Resolution No. 40618. 090616 and Budget Ordinance
No. 40619-090616. (7.0)
7
2. Acceptance and appropriation of funds from the United States
Department of Justice for the FY 2016 Edward Byrne Memorial
Justice Assistance Grant to support the Roanoke City Police
Department bicycle patrol program.
Adopted Resolution No. 40620 - 090616 and Budget Ordinance
No. 40621-090616. (7 -0)
3. Acceptance and appropriation of funds from the Virginia
Department of Motor Vehicles for the 2017 Traffic Safety (Selective
Enforcement - Alcohol) Grant to be used for traffic enforcement
targeting alcohol impaired drivers.
Adopted Resolution No. 40622- 090616 and Budget Ordinance
No. 40623-090616. (7 -0)
4. Acceptance and appropriation of funds from the Virginia
Department of Motor Vehicles for the 2017 Traffic Safety (Selective
Enforcement - Speed) Grant to be used for traffic enforcement
targeting drivers who are speeding.
Adopted Resolution No. 40624. 090616 and Budget Ordinance
No. 40625-090616. (7 -0)
5. Acceptance and appropriation of funds from the Virginia
Department of Motor Vehicles for the 2017 Traffic Safety (Selective
Enforcement - Pedestrian Bicycle Safety) Grant to be used for
traffic enforcement targeting pedestrian bicycle safety.
Adopted Resolution No. 40626. 090616 and Budget Ordinance
No. 40627-090616. (7.0)
6. Acceptance and appropriation of funds from the Virginia
Department of Motor Vehicles for the 2017 Traffic Safety (Selective
Enforcement - Occupant Protection) Grant to be used for traffic
enforcement targeting occupant protection.
Adopted Resolution No. 40628. 090616 and Budget Ordinance
No. 40629-090616. (7 -0)
7. Acceptance and appropriation of funds from the United States
National Highway Traffic Safety Administration through the Virginia
Department of Motor Vehicles for a 2016 multi - jurisdictional Driving
Under the Influence Taskforce Grant, with the County of Roanoke
and the City of Salem to deter, detect and apprehend intoxicated
and impaired drivers.
WITHDRAWN.
8. Appropriation of funds from the United States Department of
Justice for the Office of the Attorney General Asset Forfeiture Grant
awarded to the Roanoke City Police Department for enhancing law
enforcement operations.
Adopted Ordinance No. 40630-090616. (7 -0)
9. Execution of an Agreement to Contribute to the Costs of
Construction and Installation of Curb and Gutters with Cambridge
Condominium Unit Owners Association, Inc.; and acceptance of a
contribution for $25,000.00.
Adopted Resolution No. 40631. 090616 and Budget Ordinance
No. 40632-090616. (7 -0)
10. Execution of a First Amended and Restated Agreement creating
the Western Virginia Regional Industrial Facility Authority to
conform language more closely to State Code sections and to
reflect changes made since 2013.
Adopted Ordinance No. 40633 - 090616. (7 -0)
11. Acceptance and appropriation of funds from the Virginia
Department of Transportation for the FY2017 Revenue Sharing
Program Award for seven infrastructure improvement projects.
Adopted Resolution No. 40634 - 090616 and Budget Ordinance
No. 40635-090616. (7 -0)
12. Approval of a one -time payment to all full -time and permanent part-
time employees in the classified service of the City who, as of
July 1, 2016, were unable to receive the full benefits of the salary
increase approved by City Council on May 9, 2016.
Adopted Ordinance No. 40636-090616. (7 -0)
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Melrose - Orange Target Area Survey
• The city is seeking public input on how to best direct HUD funds in the
Melrose- Orange Target Area.
• Residents, both homeowners and renters, property owners,
businesses and other stakeholders in the target area, as well as the
general public, are encouraged to complete a brief survey to inform the
city as to what eligible activities are most in need.
• This area, in Northwest Roanoke, incorporates 10th Street to 24th
Street, and Loudon Avenue to Hanover Avenue.
To complete the survey, visit the city's website, and look for the link
under the "Read About' section. The deadline for submissions is
September 9.
For more information,
contact Keith
Holland,
community resources
program administrator
for Planning,
Building,
and Development, at
853 -6404.
Bicycle Friendliness Survey
• The city recently applied to the League of American Bicyclists for
continued designation as a Bicycle Friendly Community. The city
received a Bronze designation from the League in 2012.
• As part of the evaluation process, the League has developed a brief
survey to get independent input from Roanokers on how well our
community is accommodating bicyclists and where improvement is
needed.
• The public is invited to take the survey by visiting the city's website,
and look for the link under the "Read About' section.
• For more information, contact Chris Chittum, Director of Planning,
Building, & Development, at 853 -2356.
Upcoming Events:
Pride in the Park
• Elmwood Park
• Saturday- Sunday, September 10 -11
• Parade: Saturday, 4:00 p.m.
• Activities: Sunday, 11:00 a.m. to 8:00 p.m.
27th Annual Henry Street Festival
• Elmwood Park
• Saturday, September 17, noon to 10:00 p.m.
• website: harrisonmuseum.com /henry- street - heritage- festival
CityWorks Xpo
• Thursday- Saturday, October 6 -8
• Grandin Theatre
• website: citvworksxoo.com
CITY ATTORNEY:
Amendment of the City Code to repeal Section 21 -44.1, Offenses
Miscellaneous, in connection with panhandling and solicitation of
charitable contributions.
Adopted Ordinance No. 40637-090616. (7 -0)
10
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Vice -Mayor Price announced the Henry Street Heritage Festival
which is the premier event of the Harrison Museum of African
American Culture on Saturday, September 17. Gates open at 10:30
a.m. Festival begins at 11:00 a.m. Advance tickets are $20.00 and
$25.00 at the gate; children 13 -15 years old - $15.00; under 12 years
old — free.
Council Member Trinkle applauded Mark Jamison, Manager of the
Transportation Department, City staff, and the many volunteers for
their efforts during the Deschutes Street Pub event held on August
27 at Elmwood Park and the "Starcropolis" theatre event held on
Sunday, September 4.
Council Member Besptich thanked the City Manager and the Parks
and Recreation staff for their contribution to the recent festivals and
events and a special thanks to Patrick Boas, Parks and Recreation
Coordinator, for his efforts despite personal and work related
circumstances.
Council Member Ferris announced the upcoming Roanoke Greek
Festival to be held on Friday, September 16 through Sunday,
September 18 at the Holy Trinity Greek Orthodox Church located at
30 Huntington Boulevard, N.E. The event begins Friday and
Saturday at 11:00 a.m. to 10:00 p.m., and on Sunday at 12:00 noon to
7:00 p.m. The admission is free.
11
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
CERTIFICATION OF CLOSED MEETING. (7 -0)
Reappointed Paula Prince, Cheryl W. Hartman and Marion Vaughn- Howard
as members of the Human Services Advisory Board for terms of four years,
each, ending November 30, 2020.
Appointed Corbin Prydwen to replace Justina Megginson as a Property
Management representative of the Building and Fire Code Board of
Appeals for a term ending June 30, 2019.
Appointed Fatima Foster to replace Trista S. Wallace and Captain Chester
Smith to fill unexpired term of Deputy Chief Samuel Roman as Law
Enforcement representatives of the Towing Advisory Board for terms
ending October 31, 2018, respectively.
Reappointed James O'Hare to replace Kristine Safford as a Citizen at Large
representative of the Youth Services Citizen Board to fill his term ending
June 30, 2018.
Appointed William Poe to replace Charles E. Hunter, III, for a four -year term
of office ending October 20, 2020; and Duke Baldridge to fill the unexpired
term of Paula Page Williams ending October 20, 2017, as Directors of the
Economic Development Authority. The City Attorney was instructed to
prepare the appropriate measure for adoption at the October 3 meeting.
12. ADJOURNED -3:57 P.M.
12
CITY OF ROANOKE
OFFICE OF THE MAYOR
-- J 215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
�rHp1N?� TELEPHONE (540) 8532444
VAX (540)853 -1145
SHERMAN P. LEA, SR. FMAIL MAVOxLROnNOKhVA GOV
Mayor
September 6, 2016
The Honorable Vice -Mayor Anita J. Price and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Price and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
Sherman P. Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
September 6, 2016
Public
VACANCIES:
Unexpired term of office on the Building and Fire Code Board of Appeals ending June 30, 2017.
Four -year term of office ending October 20, 2020 and an unexpired term of office ending
October 20, 2017 on the Economic Development Authority.
Three - yearterm of office on the Personnel and Employment Practices Commission ending June 30,
2019.
Unexpired term of office on the Visit Virginia's Blue Ridge, Board of Directors ending June 30, 2017.
Unexpired term of office on the Youth Services Citizen Board ending June 30, 2018.
Four -year term of office on the Human Services Advisory Board ending November 30, 2020.
Three -year term of office on the Towing Advisory Board ending October 31, 2019.
Pnef/yy No, /
PARKS AND RECREATION
MASTER PLAN
UPDATE
C RA `.
RESTROOM AND SHELTER IMPROVEMENTS 1•': "_.�
COMPLETED: STRAUSS AND EASTGATE
TO BE COMPLETED: THRASHER (OCTOBER 2016)
- SPORTS LIGHTING IMPROVEMENTS.
COMPLETED: MAHER FIELD
- LOOKING FORWARD IN FY17 7, CmmAPh ',
xmnen
- RIVERS EDGE SPORTS COMPLEX -NORTH PHASE I IMPROVEMENTS:
- MASTER PLAN FY-1 7 AND BEYOND CAPR`'
I ME
❖ TINKER CREEK GREENWAY PHASE II
• CONNECT FROM FALLON PARK TO MASONS MILL PARK & RCIT
❖ CONTINUE TO IMPROVE EXISTING PARK FACILITIES
TBD: NEIGHBORHOOD, COMMUNITY, AND REGIONAL PARKS
❖ OUTDOOR POOL IMPROVEMENTS
•
FALLON AND WASHINGTON PARKS
CAPITAL MAINTENANCE
❖ INDOOR RECREATION SPACE
• RECREATION CENTER FEASIBILITY STUDY
QUESTIONS?
corm '.
u .,a„
` CAPRA'
PARKS AND RECREATION
MASTER PLAN
UPDATE
CAM
PREVIOUSLY COMPLETED PROJECTS:.
• RESTROOM & SHELTER UPGRADES AT WASENA, FALLON,
GOLDEN, MELROSE, SMITH, AND JACKSON
• NEW SHELTERS AT HUFF LANE, FISHBURN, BOWMAN, AND PERRY
• NEW GREENWAY TRAILHEAD AT BRIDGE STREET
• NEW DOG PARK AT THRASHER
• DOG PARK AND ROADWAY IMPROVEMENTS AT HIGHLAND
• NEW DISC GOLF COURSE AT HIGHLAND
• NEW TRAIL FITNESS EQUIPMENT AND YOUTH PRACTICE FIELD AT
WASHINGTON
PREVIOUSLY COMPLETED PROJECTS: : c'm
6"
• DEVELOPED ANEW PARK AT COUNTRYSIDE
• PLAYGROUND REPLACEMENTS AT BOWMAN, FALLON, HIGHLAND, PERRY,
MELROSE, HUFF LANE, LAKEWOOD, WASHINGTON, AND GOLDEN
• NEW PLAYGROUND AT ELMWOOD
• CREATED PHASE III OF THE LICK RUN GREENWAY
• HARDCOURT IMPROVEMENTS AT SUNRISE, HUFF LANE, PERRY, MELROSE,
GOLDEN, AND JACKSON
• ATHLETIC LIGHTING UPGRADES FOR RIVERS EDGE SPORTS COMPLEX
TOTAL INVESTMENT OF APPROXIMATELY $5,600,000.00 (INCLUDING FY16)
PROJECT LOCATIONS
` .
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caaRA
UPDATE SUMMARY 2016:
— ADDITIONAL PLAYGROUND REPLACEMENTS
COMPLETED: EUREKA, NORWICH, MORNINGSIDE
TO BE COMPLETED: SMITH (OCTOBER 2016)
- PARK IMPROVEMENTS
COMPLETED: HUFF LANE AND FISHBURN
CAPRA
as F
C4Pk4 '.
- TENNIS COURT IMPROVEMENTS '°"
COMPLETED: NEW COURTS AT RIVERS EDGE PARK -NORTH
TO BE COMPLETED: REPAIRS TO RIVERS EDGE TENNIS -SOUTH (OCTOBER 2016)
C.APRa .
- RESTROOM AND SHELTER IMPROVEMENTS �
COMPLETED: STRAUSS AND EASTGATE
TO BE COMPLETED: THRASHER (OCTOBER 2016)
- SPORTS LIGHTING IMPROVEMENTS
COMPLETED: MAHER FIELD
- LOOKING FORWARD IN FY17 MWIM
' tl�4PK4
RIVERS EDGE SPORTS COMPLEX -NORTH PHASE I IMPROVEMENTS:
— MASTER PLAN FY-1 7 AND BEYOND clph
, s
,... 'F
❖ TINKER CREEK GREENWAY PHASE II
CONNECT FROM FALLON PARK TO MASONS MILL PARK & RCIT
❖ CONTINUE TO IMPROVE EXISTING PARK FACILITIES
TBD: NEIGHBORHOOD, COMMUNITY, AND REGIONAL PARKS
❖ OUTDOOR POOL IMPROVEMENTS
• FALLON AND WASHINGTON PARKS
• CAPITAL MAINTENANCE
❖ INDOOR RECREATION SPACE
• RECREATION CENTER FEASIBILITY STUDY
QUESTIONS?
:CPRA.
18ocl�kl� I& A
City Property Sold: 2008 - Present
City Property Sold: 2008 - Present
Year
Tax ID
Address
Description
Purchaser
Purchase
Current Assessed Value
No.
Price M
M
111 2411
301 6 "' Street,
Former Fire Station #3
Bellavita Holdings
171 000
492900
SW
LLC (Interactive
r2OO9
Design Group)
3012827
120
Former Howards Car Care
Anstey Hodge
1 41,800
260,400
Commonwealth
Advertising Group,
Ave., NE
Inc.
2010
2420202
514 24 "' Street
Former Fire Station #9
Mahlon P. Maxey
100,024
126,SO0
NW
(Maxey Seat Cover
Center)
:. 2010
1113210
530 8" Street,
Former Health Department
Rebuilding Together
10"
179,000
SW
Annex
Roanoke, Inc.
(Offices)
2010
2212317
216 12 "' Street,
Former Fire Station #5
Due House, Inc.
10"
119,000
NW
(Meeting Center)
2010
1012103
220 Church
Commonwealth of Virginia
220 Church, LLC
3,650,000
6,788,300
Avenue, SW
Building
(Office Building)
2011
4130501
1321
Former Buena Vista
Scott and Ascension
30,000*
227,400
Morningside
Recreation Center
I Horchler
Street, SE
(Single Family Home)
*Sale Subject to Performance Agreement and Conditions
City Property Sold: 2008 - Present
Year
Tax ID
Address I Description
Purchaser
Purchase
Current Assessed Value
2072
No.
7230108
-
2051 Blue HiltH ormer Roanoke Police
Roanoke Cooperative
Price ($)
30,000"
($)
561,700
Drive, NE se St ables located at the
Association, LTD
Roanoke Centre for
L Research & Technology
(Farm)
2013
1011206
425 Church
Former YMCA
Fifth & Church, LLC
10*
4,700,500
Avenue, SW
(The Locker Room
j
Apartments)
2013
1113111
515 8" Street,,
SW
Former Health Department
515 8 °' Street, LLC
(West End Flats)
10'
1,759,100
2013
4015006
25 Church
Market Garage Hotel Air
800,000
Total combined:
4015007
Avenue, SE
Rights and Condominium
Commonwealth
4015008
space (lobby)
Partners, LLC
14,686,700
(Hampton Inn &
j
Suites Hotel)
r 201 4
2370116
4830 Valley
Sold as one parcel - former
LL
NDRA II, C
1,735,000
Total combined
2370117
View Blvd.
Huff Lane School
(Home2Suites Hotel,
2370118
Rodeo Grande
5,332,400
Restaurant,
(Under Construction)
additional hotel TBD)
2014
3070316
1530 Courtland
Former Amphitheater Site
360 Toyota, LLC
1,035,500
8,110,600
Road, NE
(Haley Toyota)
2014 6472303 1
2002 Highland
Former Countryside Tennis Countryside
10`
168,000
Farm Road, NW
Courts _ Sportsplex, Inc.
(Under Construction)
*Sale Subject to Performance Agreement and Conditions
City Property Sold: 2008 - Present
Year
Tax ID
Address
Description
Purchaser
Purchase
Current Assessed Value
No.
Price M
M
2014
1121401 i 802 Wiley Drive,
Former Transportation
Anstey Holdings, LLC
2,000°
92,800
SW
Museum
(Green Goat
(Phase II Under Construction)
Restaurant)
2015
4013803
206 Williamson
Former Parking Lot at
Tazewell
50,000"
1,043,300
Road, SE
Williamson Road and
Development, LLC
(Under Construction)
Tazewell Avenue
(Gramercy Row
Apartments and
I 209 Henry
Office Building)
201 S
2013001
Parking lot next to Culinary
' Roanoke Higher
10"
374,000
Street, NW
School
Education Authority
(Construction Pending)
(Culinary School
Expansion)
2015
1040201
2S0 Reserve
Former Naval Reserve
Cariiion Services, Inc.
610,000
568,100
Avenue
Offices
_
— _._ —___
*Sale Subject to Performance Agreement and Conditions
City Property Available for Sale
City Property Available for Sale
Tax ID
Address
Description
Current Assessed
Status
No.
value M
7230101
RCIT - Tract D & E
1,653,800
2002 Blue Hills
Under Contract, Sale Pending
Drive, NE
i,
Botetourt
Coyner Springs
Coyner Springs - Crisis Intervention Center and
Total Combined
--. _..—___
Under Contract
County
Road
adjacent land
108(9)6
ii 1,192,000
108(9)1 A
6640124
5540 Precision
- Budget Car Rental Maintenance Shop
211,500
Inquiry from Roanoke Regional
Circle, NW
13 Church
(Used for Storage)
Fire Station #1(inactive)
1,214,200
Airport Commission
Proposals received in October
4011706
Avenue, SE
2014; held pending other
development opportunities
4120808
1015 Jamison
Fire station #6 (inactive)
158,200
Pending
Avenue,SE
7286104
0 Blue Hills
RCIT - Tract 7
449,400
Proposal under consideration
Circle, NE
_
2750 Hoover
2430601
Villa Heights Recreation Center
31,000
Proposals under consideration
Street, NW
6472302
2100
Countryside Property
1,778,300
Actively Marketing According to
Countryside
(City improvements include; playground, greenway
Master Plan
Road, NW
and soccer fields. A private co- housing development
is also pending.)
City Property Available for Sale
Tax ID
Address
Description
Current Assessed
Status
No.
Value M
6410104
2903 Peters Peters Creek Site
Total Combined
Actively Marketing (processed
6410105
Creek Road, NW (Three parcels, two semi cleared parcels, and one
one inquiry)
6410106
site is leased to Magic Star Auto Sales, Inc_)
1,228,900
Blue Hills RCIT - TractA
864,500
Actively Marketing
723010950
Drive, NE
i
197 Bullitt Ave. Williamson Road at Elm Avenue Surface Parking Lots
i Total Combined
4013321
Not Currently Marketing
4013322
502 Williamson
(ceased marketing due to a
Rd., SE
1,105,700
VDOT project and active
inquiries from office and hotel
prospects. Also currently
absorbing the effect of loss of
parking lot taken by Gramercy
Row Apartments)
4011413
120 Church Ave. Williamson Road at Church Avenue Surface Parking
558,300
Not Currently Marketing
Lot
(currently absorbing the effect of
loss of parking lot taken
— —
Gramercy Row Apartments)
Other City Property
Other City Property
Tax ID
Address
Description
( Current Assessed
status
No.
Value M
2031801
1610 Burrell
Washington Park Cottage
Cottage Not Assessed
Not Currently Marketing
Street, NW
1470301
2424
Fishburn Park Cottage
70,400
Not Currently Marketing
Brambleton
(Land: 1,591 000 for
Avenue, SW
15.22 acres)
14 Parcels
216 Henry
Henry Street Parking Lot
Total Combined
Not Currently Marketing
surrounding
Street, NW
(and surrounding vacant parcels)
.,
2012940
674,600
I
..
City Property Sold
2008 - Present
Former Fire Station #3
Mft
09/01/2016
09/01/2016
Market Garage Hotel
Former Huff Lane School
Former Proposed
Amphitheatre Site
d t .
v
` IO
Former Transportation Museum
802 Wiley Drive
=�ti
09/01/2016
Former Parking Lot
206 Williamson Road
City Property
Available for Sale
Former Parking Lot
209 Henry Street
a a
09/01/2016
CI
Former Fire Station #1
Former Budget Car Rental
Maintenance Shop
m
a
09/01/2016
09/01/2016
Williamson Road Surface Lots
17 f+
f
r1G rerr.r_:
09/01/2016
7
A/e, 3 9/7/2016
Improvementsto:
COLONIAL AVENUE
September 6, 2016 - Project Update
PROJECT GOAL
Project Goal:
> Create a modern transportationcorridor in harmony with the VWCC Campus with
an eye toward sustainabilityand connectivity.
Recurring Themes:
• Pedestrian Safety
• Maintain a Median throughout (Create an collegiate identity along entire corridor)
• Roundabout at Overland and Colonial is "desired "by VWCC
• Envision the Corridor as it "should be" (Opportunityto Reimagine)
• Campus Feel to the Corridor
• Mindful of Night -Time Users
• Provide a Gateway Feature
• Sustainability
ALTERNATIVE
e-
4 SCENARIOS EXPLORED:
ALT A: Single Lane Roundabout at Overland Road and McNeil Drive
ALT B: Double Lane Roundabout at Overland Road with Roundabout at McNeil
ALT C: Signalized Intersection at Overland Road with Roundabout at McNeil
ALT D: Signalized Intersection at Overland Road and McNeil Drive
> Closing the McNeil Entrance to VWCC Campus and installing a single lane roundabout orsignalized
intersection at Colonial /Overland degrade LOS to a level F in at least 1 direction during AM /PM peak
hours
SUMMARY: Alternatives B and D are viable for Colonial Avenue from a Traffic Perspective
9/7/2016
2
Design Adjustments at Overland Road
9/7/2016
Design Adjustments at McNeil Drive
LINE }GRADE
Approximate ROW Needs (from VWCC) at McNeil Drive
9/7/2016
4
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9/7/2016
25
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Clureh Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'rclepLunc (540) 951 -2541
Fux: (541))N53-1145
.S'I'k:1'a AN I M. MOON REYNOLDS, MM(. E -mail: 0 ,k(n rnnnnkoeugnr
('EX ELIA R M( ('OY
CH, ('ICrk
Depuly 01) ('leek
CE('ELIA'F. WEBB, ('M('
AW,Il nl De 1, ('it, ('leek
September 14, 2016
The Reverend Kathy O'Keeffe
Kingdom Life Ministries International
2002 Mercer Avenue, N. W.
Roanoke, Virginia 24017
Dear Reverend O'Keeffe:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Tuesday, September 6, 2016.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
SMR:aa
I /
Joel Willis Richert
IN THE COUNCIL OF THE CITY OF ROANOh'E, VIRGINIA,
The 6th day of September, 2016
No. 90615- 090616,
A RESOLUTION memorializing the late Joel Willis Richert, longtime resident,
historian, and neighborhood activistfor the Old Southwest neighborhood.
WHEREAS, the members of Council learned with sorrow of the passing of Als.
Richert on Thursday, July 21, 2016;
WHEREAS, Ms. Richert, her husband, Bob, and children became residents of
the Old Southwest neighborhood in 1971;
WHEREAS, by 1971 Old Southwest's notorious reputation as an unattractive
and unsafe neighborhood was the result of the many dilapidated properties located
within the neighborhood;
WHEREAS, Ms. Richert and her husband led a core group of homeowners who
were determined to prevent further deterioration of their neighborhood, and started the
movement to improve their Old Southwest neighborhood by fixing up their own homes,
inspiring other property owners to do the same;
WHEREAS, Ms. Richert was known for confronting landlords and tenants
alike, regarding their properties and their bad habits which impacted the appearance
and quality of the Old Southwest neighborhood;
WHEREAS, Ms. Richert created a file for every property in the Old Southwest
neighborhood including old photos and other historical documents about the property,
and donated all these files to the Virginia Room at the city's Main Library, making
them available to anyone doing research on property in Old Southwest;
WHEREAS, Ms. Richert thoroughly researched the history of the Old Southwest
neighborhood, published a book containing narratives, historic photographs ofhomes,
and documents associated with the Old Southwest neighborhood, and wrote a column
called "In Retrospect" that was published in many Old Southwest newsletters;
WHEREAS, Ms. Richert worked tirelessly with residents, city staff, police,
media, and City Council to protect, preserve, and enhance the historic fabric of the Old
Southwest neighborhood;
WHEREAS, Ms. Richert not only helped to save this historic neighborhood
which, in its day, was `the place to live," but was responsible for the preservation of
many of its historic features throughout the neighborhood, including the Alexander
Gish House and its ultimate renovation, the historic gazebo nearby, the Ensign
designed historic Norse Trough fountain that was relocated to Highland Park from the
2nd Street railroad grade crossing aftm the 2nd Street Bridge was built, as well as the
fountain's surrounding garden;
WHEREAS, Ms. Richert also salvaged the historic streetlamps in the Gish
House parking lot that once graced the streets of downtown Roanoke and salvaged the
Belgian block that was excavated from underneath Franklin Road during one of its
early repairs, carved granite curbing removed during street paving, and countless
historic glazed star bricks that the City had removed and was planning to dispose of in
the landfill;
WHEREAS, in an effort to guard against traffic issues for the neighborhood's
streets, Ms. Richert led the effort for the placement oj'four -way stop signs throughout
the neighborhood, made certain Franklin Road was not widened to four lanes through
Old Southwest, and ensured the Coca Cola plant was not located in the neighborhood;
WHEREAS, Ms. Richert served on the City's Board of Zoning Appeals and was
a regular attendee at the City 's Architectural Review Board meetings;
WHEREAS, Ms. Richert and her husband laid the groundwork for the Old
Southwest neighborhood's inclusion on the State and National Register of Historic
Places and creation of its zoning overlay district protecting the neighborhood's historic
character with guidelines administered by an Architectural Review Board;
WHEREAS, Ms. Richert championed the importance healthy neighborhoods
played in the city's overall quality of life, as well as for those who live in them;
WHEREAS, the results of Ms. Richert's leadership in the restoration,
preservation, and enhancement oj'Old Southwest neighborhood will be appreciated for
many years to come and will serve as her legacy to the people of the City of Roanoke;
THEREFORE., BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. City Council adopts this resolution as a means of recording its deepest
regret and sorrow at the passing of Joel Willis Richert, extending to her family its
sincerest condolences, and recognizing the impact she had on Roanoke and the Old
Southwest neighborhood
I. The City Clerk is directed to forward an attested copy of this resolution to
Ms. RieherPa husband, Bob Richert, of Roanoke.
APPROVED
ATTEST:
-__ -.
Stephanie Moon Reynolds, MMC Sherman P. Lea, Sr.
City Clerk Mayor
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 6, 2016
Subject: Request to authorize the City Manager to schedule a public
hearing on the proposed issuance by the City of Roanoke of its
general obligation bond for a project with the Western Virginia
Regional Industrial Facility Authority
Background
Pursuant to the Virginia Regional Industrial Facilities Act, Chapter 64 of Title
15.2 of the Code of Virginia of 1950, as amended (the "Act ") in 2013, the
governing bodies of Botetourt County, Franklin County, Roanoke County, the
City of Roanoke, the City of Salem and the Town of Vinton (the "Member
Localities ") each adopted an ordinance for the creation of the Western Virginia
Regional Industrial Facility Authority (the "Authority ") in order to enhance the
economic base of each such locality through the developing, owning and
operating of one or more facilities on a cooperative basis.
The Act authorizes the Authority to borrow money to pay the costs of real
estate and facilities for manufacturing, warehousing, distribution, office or
other commercial purposes in order to promote economic development in the
geographical area served by the Authority, to accept funds from counties, cities
and towns and use the same for Authority purposes, to make loans and to enter
into contracts of any kind to accomplish the purposes of the Authority.
In order to further the purposes of the Act, the Authority proposes to undertake
the financing of land acquisition and related improvements and facilities,
including necessary expenses incidental thereto (collectively, the "Project "), and
to obtain the funds therefor by the issuance of the Authority Revenue Bond.
The City of Roanoke, Virginia (the "City'), the County of Roanoke, Virginia, and
the City of Salem, Virginia (together with the City, collectively the "Participants"
and each individually, including the City, a "Participant ") agree with the need for
the Project and that the Project will facilitate the development of real estate and
facilities as described above and promote commerce and the prosperity of the
citizens in the geographical area served by the Authority.
The maximum principal amount of the bond outstanding at any time is
estimated to be $5,000,000 and the proposed use of the proceeds of the bond
is to provide funds for the Authority to acquire land and related improvements
and facilities for economic development purposes. The general obligation bond
will be secured by the full faith and credit of the City of Roanoke and may be
issued in the form of a registered bond of the City or as an undertaking of the
City in support of an obligation of the Authority. A public hearing is required in
order for the City to consider authorization of the issuance of the City's general
obligation bond.
Recommended Action:
Authorize the scheduling of a public hearing at City Council's meeting on
Monday, October 3, 2016, at 2:00 p.m., or at such time as the matter may be
heard, or At such other date and time as determined by the City Manager, to
consider a thorization of the issuance of the City's general obligation bond
as e a ove.
- - - -- -- - ----- - - - - --
rist her P. Morrill
City Manager
Distribution: Council Appointed Officers
Barbara A. Dameron, Director of Finance
Brian Townsend, Assistant City Manager for Community Development
Wayne Bowers, Economic Development Director
Robert Ledger, Economic Development Manager
September 7, 2016
James T. Weber
3559 Brymoor Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Weber:
CECELIA T. W EBB, CMC
AsN tnnl Depnly City Clerk
Your communication advising of your resignation as a member of the Human Services
Advisory Board was before the Council of the City of Roanoke at a regular meeting,
which was held on Tuesday, September 6, 2016.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Human Services Advisory
Board from October 1, 2012 to September 6, 2016. Please find enclosed a Certificate
of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of
your service.
Sincerely,
tom, boy
Stephanie M. Moon eynolds, MMC
City Clerk
Enclosure
c: Teresa I. McDaniel, Secretary, Human Services Advisory Board
�?�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Roan 456
W
onnoke, Virginia 24011 -1536
Telephone: (540)X53 -2541
@nx: (540)853 -1145
S1'EPIIANIE M. MOON REVNOLDS, MMC,
E -mail: clerkQaronnokev °'AO° CE('ELIA F. MCCOV
City Clm'k
Deputy City Clerk
September 7, 2016
James T. Weber
3559 Brymoor Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Weber:
CECELIA T. W EBB, CMC
AsN tnnl Depnly City Clerk
Your communication advising of your resignation as a member of the Human Services
Advisory Board was before the Council of the City of Roanoke at a regular meeting,
which was held on Tuesday, September 6, 2016.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Human Services Advisory
Board from October 1, 2012 to September 6, 2016. Please find enclosed a Certificate
of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of
your service.
Sincerely,
tom, boy
Stephanie M. Moon eynolds, MMC
City Clerk
Enclosure
c: Teresa I. McDaniel, Secretary, Human Services Advisory Board
CERTIFICATE OF APPRECIATION
PRESENTED TO
JAMES T. WEBER
AS A MEMBER OF THE
HUMAN SERVICES ADVISORY BOARD
FROM OCTOBER 12, 2012
TO SEPTEMBER 6, 2016
ON THIS 7TH DAY OF SEPTEMBER , 2016
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE
FAITHFULLY RENDERED TO THE CITY OF ROANOKE
APPROVED: ATTEST:
4r, -- M
SHERMAN P. LEA, SR.
VHAME M. MOO REYNOL
MAYOR CITY CL
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'telephone: (54U) 851 -2541
Fax: (540) 853 -1145
SI'EPIIAN I E At. MOON REYNOLDS, 3INIC F -mail elerkur utu,keva.gor
City Clerk
September 6, 2016
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
CECELIA F. MCCOY
Deputy City Clerk
CIECIELIA F. WEBB, CMC
Assistant Deputy City Clerk
This is to advise that James T. Weber has tendered his resignation as a member of the
Human Services Advisory Board, effective immediately.
Sincerely,
Stephanie M. Moon Reynolds, MM
City Clerk
lames T. Weber
3559 Brymoor Rd., SW
Roanoke,VA 24018
August 29, 2016
lane R. Conlin
Director
City of Roanoke Department of Social Services
1510 Williamson Rd., NE
Roanake,VA 24012
Dear Jane,
I would like to thank you for the opportunity to serve on the City's Human Services Advisory
Committee. I enjoyed the experience and was able to utilize some of what I learned in my own work at
Craig County. Specifically, it helped me be much more familiar with those resources that serve both
Craig County as well as Roanoke.
I feel that the funds that the City provides to various human service organizations in Roanoke have
proven to be valuable to its citizens. The outcomes that the grant recipients received have shown this to
be true.
Unfortunately, because of other constraints on my time right now, I will be unable to accept another
term on the Committee. However, I look forward to serving the City as a volunteer aga in in the future,
in some capacity to be determined.
Best wishes to you and your work, and thank you again
Sincerely,
lames T. Weber
To: Honorable Mayor and Members of City Council
Date: September 6, 2016
Subject: Library System Statistics for FY -16
Attached is a report from the Department of Libraries which summarizes various
measurements of activities in the system for Fiscal Year 2016 which ended June 30".
On page One, the report illustrates in summary form that the number of programs
offered during the fiscal year increased, while overall attendance and participation in
such programs increased as well. Door counts at the Library branches and Main
Library increased in spite of the closure of the Raleigh Court Branch for renovation
during most of the fiscal year. Even with the transition /closure of the Raleigh Court
Branch during the year, total material circulation increased slightly, primarily due to
a 5% increase in Ebook /Electronic material circulation. Ebook circulation has
approximately doubled since its inception in FY -2012.
On page Two of the attached, the same information is broken down by branch
location.
Page Three illustrates a summary of the participation levels of this Summer's "Feed
and Read" program. Participation during the Summer of 2016 increased by
approximately 50% over last year.
Should you have any questions about this report, please do not hesitate to contact
me.
ttCN TOWNSEND
Assistant City Manager
Attachment
Distribution: Council Appointed Officers
Sheila Umberger, Director, Department of Libraries
Roanoke Public Libraries - Statistics
Program Numbers
Total Programs Offered
2012 - 201312013
- 2014
2014 - 2015
2015-2016
ainsboro
549 1
503
517
445
Jackson Park
477
531
474
223
Main / RCPS
1,811
1,850 *
2,463 ^
3,406
Melrose /Subreg.
551
521
536
316
Raleigh Court
478
548
74 `
132 *
illiamson Rd
464
450
455
261 *
otals
4,330
4,403 1
4,519 1
4,783
Program Attendance
Total Program Attendance
2012 - 2013
2013 - 2014
2014 - 2015
2015 -2016
Gainsboro
5,386
5,468
10,657
8,700
Jackson Park
4,301
4,588
6,348
3,750
Main / RCPS
24,096
26,131
46,851 *
60,488
Melrose /Subreg.
4,109
4,598
5,561
4,879
Raleigh Court
4,357
4,785
2349 *
1,949 *
illiamson Rd
5,021
5,764
8,964
4624 `
otals
47,270
51,334
81,730
r 84,390
Roanoke Public Libraries Doorcount Stats
Doorcount StatS
2012 - 2013
2013 - 2014
2014 - 2015
2015-2016
Gainsboro
71,443
85,316
87,043
83,091
Jackson Park
74,423
96,762
73,479
75,914
Law
8,243
9,887
8,174
4,059
Main
310,399
91,854 *
202,092 *
203,755
Melrose /Subreg.
69,461
69,423
63,380
79,624
Raleigh Court
67,264
70,625
18,722 *
34,493 *
illiamson Rd
84,963
86,096
77,405
73,106*
otals
686,196
509,963
530,295
554,042
Roanoke Public Libraries Circulation Stats
tion Stats
2012 - 2013
2013 - 2014
2014 - 2015
2015-2016
o
78,433
94,249
82,642
70,999
ark
66,105
72,811
52,132
43,028
righCoun
3,349
4,573
2,678
2,536
rtual Records
513,571
497,760 *
621,970 *
641,403
ubr
65,353
73,650
69,001
67,494
oun
106,283
110,258
34,054 *
49,300 *
n Rd
95,778
97,08 4
88,264
81,765 *
928,872
1 950,385
1 950,741
956,525
* Closed for renovations for a period of time
Roanoke Public Libraries - Statistics
Program Numbers
Effered
2003-
2004
2004-
2005
2005-
2006
2006-
2007
2007-
2008
2008-
2009
2009-
2010
2010-
2011
2011-
2012
2012-
2013
2013-
2014
2014-
2015
20
2005
175
300
475
727
1,069
1,690
1.893
3,300
4,010
4,330
4,403
4,519
4.783
Program Attendance
otal Program 2003-
2004-
2005-
2006-
2007-
2008-
2009-
2010-
2011-
2012-
2013-
2014-
2015 -
ttendance 2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
otal Program ` 76
5,716
11,465
13,501
23,495
45,695
35.616
42.624
46.978
47270
51,334
81,730
84,390
ttendance
530,295
554.042
Ebook Circulation
0
0
0
0
0
0
0
0
64,198
Door Count Totals
2003-
2004-
2005-
2006-
2007-
2008-
2009-
2010-
2011-
2012-
2013-
2014-
201
Door Count
2004
2005
2006
1
2007
1
2008
1
2009
2010
1
2011
2012
2073
2014
2015
2016
otal Doorcount
328,228
424,279
496,406
548,436
626,729
659,845
659,575
659.672
660,559
686,196
509,963
530,295
554.042
Circulation
2003-
2004-
2005-
2006-
2007-
2008-
2009-
2010-
2011-
2012-
2013-
2014-
2015-
Circulation
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
Circulation
299,913
293,664
306,215
320,428
413,515
470,034
516,649
552,534
645,110
853,478
847,603
828,135
627,868
Ebook Circulation
0
0
0
0
0
0
0
0
64,198
75,394
102,782
122,606
128,657
Total Circulation
299,913
293,664
306,215
320,446
414,209
470,990
517,428
564,574
709,308
928,872.
950,741
956,525
Roanoke Public Libraries & YMCA of the Roanoke Valley Presents
Lunches Served
2014
676
2015
4124
2016
6155
Total Lunches Served in 3 years
10,9 55
Feed and Read
MRRHA
CITY of ROANOKE REDEVELOPMENT
and HOUSING AUTHORITY
PARTNERS IN PROGRESS
Report to City Council for the City Fiscal Year July 1, 2015 to June 30, 2016
Highlights
During the year of July 1, 2015 through June 30, 2016, the City of Roanoke Redevelopment and
Housing Authority (RRHA) completed construction of 15 new scattered site Public Housing units.
Funding for construction included Replacement Housing Factor Funds received from HUD to
replace previously demolished Public Housing units and a loan secured by RRHA's Capital Fund
Grant, approved through HUD's Capital Fund Financing Program. RRHA also continued
implementation of the Choice Neighborhoods Transformation Plan in the Loudon -
Melrose /Shenandoah West neighborhood.
Choice Neighborhoods goals were furthered by a Jobs -Plus Demonstration Grant RRHA received
from HUD in April 2015. This $3,000,000 grant provides resources for supportive services and
incentives for residents of Lansdowne Park to become employed or improve their employment by
obtaining job skills. RRHA has partnered with many nonprofit organizations to ensure that
residents have access to assistance and support for addressing barriers to employment.
In addition, RRHA served as co- applicant for a Choice Neighborhoods Implementation Grant
application, for which the City of Roanoke served as lead applicant. This grant would provide
significant resources to implement the Choice Neighborhoods Transformation Plan. RRHA has
executed options on several properties for housing development to support Choice Neighborhoods
goals.
Early in 2016, RRHA entered an intergovernmental agreement with the Roanoke City Police
Department to provide above - baseline police services at multiple Public Housing developments.
Under this agreement, RRHA is paying for additional hours of police services which are provided
on days and times that police data indicate highest call volume. The goal is to improve safety at
RRHA housing sites.
�Iii6>a'b?
From July 1, 2015 through August 31, 2015, Timothy Witten served as Chair and Gilbert Butler
served as Vice -Chair of the RRHA Board of Commissioners. From September 1, 2015 through
June 30, 2016, Gilbert Butler served as Chair and Dan Karnes served as Vice -Chair of the RRHA
Board of Commissioners. In accordance with the RRHA Bylaws, Glenda Edwards Goh, Executive
Director, served as Secretary- Treasurer from July 1, 2015 through June 30, 2016.
City of Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, NW • Roanoke, Virginia 24017-5334
Phone(540)983 -9281 • Fax (540) 983-9229
Hearing Impaired: 711 in Virginia or 1 -800- 828 -1120 outside of Virginia
Meetings
During the 12 months from July 1, 2015 to June 30, 2016, the RRHA Board of Commissioners
held 12 meetings on the following dates:
Monday, July 27, 2015
Monday, August 24, 2015
Monday, September 28, 2015
Monday, October 26, 2015
Monday, November 16, 2015
Monday, December 21, 2015
Monday, January 25, 2016
Monday, February 22, 2016
Monday, March 28, 2016
Monday, April 25, 2016
Monday, May 23, 2016
Monday, June 27, 2016
The Annual Meeting of the RRHA Board of Commissioners was held on August 24, 2015, and
officers were elected for terms beginning September 1, 2015 and ending August 31, 2016.
Public notice was given for all meetings in accordance with applicable statutory and regulatory
requirements.
Public Hearings
During the 12 months from July 1, 2015 to June 30, 2016, the City of Roanoke Redevelopment
and Housing Authority (RRHA) Board of Commissioners held 5 Public Hearings:
• August 24, 2015, to receive comments on the Fiscal Year 2016 Operating Budget
• January 25, 2016, to receive public comments on a Significant Amendment to the 2015-
2019 Agency Plan
• February 22, 2016, to receive comments on the revised Fiscal Year 2016 Operating Budget
• May 23, 2016, to receive comments on the proposed 2016 Annual Plan update to the 2015-
2019 Agency Plan
• May 23, 2016, to receive comments on the proposed 2016 Capital Fund Program Five -Year
Action Plan
Public notice was given for all hearings in accordance with applicable statutory and regulatory
requirements.
Actions:
The RRHA Board of Commissioners took action on 45 resolutions between July 1, 2015 and June
30, 2016:
July 27, 2015
• Approving a revised Chapter 15, Part VII, of the Administrative Plan for the Section 8
Housing Choice Voucher Program
• Approving a revised Chapter 4 of the Administrative Plan for the Section 8 Housing Choice
Voucher Program
• Awarding a contract for curbside toter and back door service for Lansdowne Park to be
funded from Public Housing Operating Funds
• Awarding a contract for curbside toter and back door service for Villages At Lincoln to be
funded from Public Housing Operating Funds
• Authorizing execution of a contract modification to the Cooperative Agreement with Virginia
Polytechnic Institute and state University and SDI
• Approving a revised Personnel Policy regarding Employee Separation
• Authorizing execution of a contract with National joint Powers Alliance and Staples Contract
and Commercial, Inc. operating as Staples Advantage
August 24, 2015
• Awarding contracts for service delivery under Jobs -Plus Program Grant No.
VA011FJ000314
• Authorizing modification of a contract for re- roofing a warehouse for Villages at Lincoln,
AMP 202, using Public Housing Operating Reserve Funds
September 28, 2015
• Approving the Consolidated Operating Budget for Fiscal Year ending September 2016
• Awarding a contract for Architectural and Engineering Services for multiple projects under
the FY 2014 Capital Fund Program No. VA 36P0l150114
• Approving a revised Admissions and Continued Occupancy Policy for the Public Housing
Program
October 26, 2015
• Authorizing the execution of documents necessary to consummate the sale of property
located at 2012 Melrose Avenue NW, bearing City of Roanoke Tax Map Number 2322506,
to Vonda Wright
• Awarding a contract for phase 2 bathroom renovations for Indian Rock Village under Capital
Fund Program (CFP) Grant Number VA36P01150115
• Approving revised Chapters 5 and 10 of the Adminstrative Plan for the Section 8 Housing
Choice Voucher Program
November 16, 2015
• Approving a revised Personnel Policy regarding Exit Interviews
• Approving a revised Procurement Policy
December 21, 2015
• Ratifying and confirming submission of Section 8 Management Assessment Program
Certification to the United States Department of Housing and Urban Development
• Approving a revised Administrative Plan for the Section 8 Housing Choice Voucher Program
• Adopting a 2016 Schedule for Regular Meetings of the Board of Commissioners
January 25, 2016
• Approving the sale of 16 vehicles identified as excess property
• Authorizing the Executive Director to execute an Intergovernmental Agreement with the City
of Roanoke Police Department to provide above - baseline police services to six Public
Housing developments using Public Housing Operating Reserve Funds
February 22, 2016
• Approving a revised Personnel Policy regarding Personal Time Off
• Approving a Significant Amendment to the 2015 -2019 Agency Plan for submission to HUD
• Authorizing the submission of an application to the U.S. Department of Housing and Urban
Development for disposition of property at 3401 Whiteside Street NE, bearing City of
Roanoke Official Tax Map Number 3150106
• Authorizing negotiation and execution of option agreements for acquisition of certain
properties in conjunction with implementation of the Choice Neighborhoods Transformation
Plan
• Authorizing a loan for the purpose of accessibility conversion renovations and development
of Public Housing
• Approving a revised Consolidated Operating Budget for Fiscal Year Ending September 30,
2016
• Authorizing purchase of vehicles for Lansdowne Park, Villages at Lincoln, Hunt Manor,
Morningside Manor, Indian Rock Village, and Jamestown Place
March 28, 2016
• Approving a revised Personnel Policy regarding Americans with Disabilities Act
• Authorizing the Executive Director to execute necessary documents to continue
participation in a Cooperative Agreement for employee medical and dental insurance
coverage
• Awarding a contract for electrical upgrades for Melrose Towers under Capital Fund Program
(CFP) grant numbers VA36P0l150114 AND VA36P0l150115
April 25, 2016
• Authorizing negotiation and execution of option agreements for acquisition of certain
properties in conjunction with the Choice Neighborhoods Implementation Grant Application
• Approving a revised Chapter 16 of the Administrative Plan for the Section 8 Housing Choice
Voucher Program
May 23, 2016
• Accepting the Audited Financial Statements for the Year Ended September 30, 2015 and
Associated Reports Provided by Jump, Perry and Company, LLP
• Approving the 2016 Capital Fund Program Five -Year Action Plan and Budget
• Supporting H.R. 3700 Housing Opportunity Through Modernization Act of 2016
• Authorizing negotiation and execution of option agreements for acquisition of certain
properties in conjunction with the Choice Neighborhoods Implementation Grant Application
• Authorizing the renewal of commercial insurance policies currently held by the Virginia
Municipal League Insurance Programs
June 27, 2016
• Approving the 2016 Annual Plan Update to the 2015 -2019 Agency Plan for submission to
HUD
• Approving a revised Administrative Plan for the Section 8 Housing Choice Voucher Program
• Approving the revision of the Admissions and Continued Occupancy Policy for the Public
Housing Program
• Authorizing execution of a modification to a contract for surveillance camera system
maintenance and repair
• Authorizing Restatement of Its Premium Only Plan Document and Execution of Its Adoption
Agreement
• Approving revised Public Housing Lease Terms and Conditions
Attendance
✓ indicates presence
- indicates absence
- * RRHA's Board Chair, Gilbert Butler, communicated with City Council regarding exigent
circumstances surrounding the absences of Commissioner Gail Burruss in 2015. Correspondence
was received from the Office of the City Clerk, dated November 3, 2015, stating that, without
objection by the Council, the attendance requirement was waived for Ms. Burruss to continue to
serve as a Commissioner of the Roanoke Redevelopment and Housing Authority.
2015
2016
Commissioner
7/27
8/24
9/28
10/26
11/16
1 12121
1 1/25
2/22
3128
4/25
5123
6127
Andrew J. Anguiano
✓
✓
-
✓
✓
✓
✓
✓
✓
✓
✓
-
Gilbert E. Butler, Jr.
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Gail R. Burruss
-
-
-
-
✓
✓
✓
✓
-
✓
Edward Garner
✓
✓
✓
-
✓
✓
✓
✓
✓
✓
✓
✓
Daniel E. Karnes
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Duane R. Smith
✓
✓
-
✓
✓
✓
✓
✓
✓
-
✓
✓
Timothy A. Witten
_
✓
✓
✓
✓
_
✓
✓
✓
✓
✓
✓
✓ indicates presence
- indicates absence
- * RRHA's Board Chair, Gilbert Butler, communicated with City Council regarding exigent
circumstances surrounding the absences of Commissioner Gail Burruss in 2015. Correspondence
was received from the Office of the City Clerk, dated November 3, 2015, stating that, without
objection by the Council, the attendance requirement was waived for Ms. Burruss to continue to
serve as a Commissioner of the Roanoke Redevelopment and Housing Authority.
S rE PHANIE M. MOON REYNOLDS, MMC
Citr Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke,Virginia 24011 -1536
'I- elephone: (540)853 -2541
Fnx: (540)853 -1145
E -mnil: elerk(j.... kevn.guv
September 7, 2016
Tina Carr, Secretary
Architectural Review Board
Roanoke, Virginia
Dear Ms. Carr:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. W EBB, C'MC'
Assistmit Deputy City Clerk
This is to advise you that John Missell has qualified as a member of the Architectural
Review Board ending October 1, 2016; and for an additional four -year term of office
ending October 1, 2020.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
1, John Missell, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Architectural Review Board ending October 1, 2016; and
for an additional four -year term of office ending October 1, 2020, according to the best
of my ability. (So help me God.)
•y� Ail /�� �I
The foregoing oathjjQ►ff office was taken, sworn to, and subscribed before me by
John Missell this LI day of 2016.
S. Hamilton, Clerk of the Circuit Court
Clerk
September 7, 2016
Glenda Edwards Goh, Secretary
City of Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N.W.
Roanoke, Virginia 24017
Dear Ms. Goh:
This is to advise you that Duane R. Smith and Edward Garner have qualified as
Commissioners of the Roanoke Redevelopment and Housing Authority for four -year
terms of office, each, ending August 31, 2020.
Sincerely,
Stephanie M. Moon Reynolds, C
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
_
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)89 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON REYNOLDS, MMC
E -mail: clerk(rshuanokeva'a0.
('ECELIAF.MCCOY
City Clerk
Deputy City Clerk
CECELIA T. WEBB, CMC'
Assistant Deputy City Clerk
September 7, 2016
Glenda Edwards Goh, Secretary
City of Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N.W.
Roanoke, Virginia 24017
Dear Ms. Goh:
This is to advise you that Duane R. Smith and Edward Garner have qualified as
Commissioners of the Roanoke Redevelopment and Housing Authority for four -year
terms of office, each, ending August 31, 2020.
Sincerely,
Stephanie M. Moon Reynolds, C
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Duane R. Smith, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Commissioner of the City of Roanoke Redevelopment and
Housing Authority for a four -year term of office ending August 31, 2020, according to
the best of my ability. (So help me God.)
J'
DUANE R. SMITH
The foregoing oath of office was taken, sworn to, and subscribed before me by
Duane R. Smith this �D day of J k'� 016.
Brenda S. Hamilton, Clerk of the Circuit Court
B Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Edward Garner, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Commissioner of the City of Roanoke Redevelopment and
Housing Authority for a four -year term of office ending August 31, 2020, according to
the best of my ability. (So help me God.)
The foregoing oath of office was taken, sworn to, and subscribed before me by
Edward Garner this -k day of 11�016.
Brenda S. Hamilton, Clerk of the Circuit Court
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Romn 456
Roanoke, Virginia 24011 4536
TelepOOne: (540)853 -2541
For: (540)853-1145
S" I'EPHANIE M. MOON REYNOLDS, MIMIC E-ninll: eIrik((lloaookeva.gov CECELIA F. MCCOY
City Clerk Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Depoky City Clerk
September 14, 2016
Nicole Ashby, Secretary
Mill Mountain Advisory Committee
Roanoke, Virginia
Dear Ms. Ashby:
This is to advise you that David Perry has qualified as a member of the Mill Mountain
Advisory Board for a term of office ending June 30, 2019.
Sincerely,
al-40- r�).� JL
Stephanie M. Moon Reynolds, MMC
City Clerk
'11 '- Str ;i 1 9M419:.7ti
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, David Perry, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Mill Mountain Advisory Board for a term of office ending
June 30, 2019, according to the best of my ability. (So help me od.)
c
DAVID R
The foregoing oath of offic was taken, sworn to, and subscribed before me by David
Perry this�day of �f2016.
Brenda S. Hamilton,, Clerk of e Circuit Court
ly
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (54D) 853 -1145
SI EPHANIE M. MOON REYNOLDS, MMC
FnwlL d,,k(alrpnnnkeva -gpv CECELIA F. MCCOY
City Clerk
Deputy City Clerk
September 7, 2016
Aisha Johnson
Assistant to the City Manager
Roanoke, Virginia
Dear Ms. Johnson:
CECELIA T. WEBB, CMC
Assistmtt Deputy City Clerk
This is to advise you that Lorena Wilson has qualified as a Citizen at Large
representative of the Youth Services Citizen Board for a term of office ending June 30,
2019.
Sincerely, /)
��
Stephanie M M on Reynoil
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Lorena Wilson, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Citizen at Large representative of the Youth Services Citizen
Board for a term ending June 30, 2019, according to the best of my ability. (So help me
God.)
C� LORENA WILSON
The foregoing oath of office was taken, sworn to, and subscribed before me by
Lorena Wilson this day of 2016.
S. Hamilton. Clerk of the Circuit Court
Clerk
September 7, 2016
Crystal Hypes, Secretary
Fair Housing Board
Roanoke, Virginia
Dear Ms. Hypes:
CECELIA F. WL +UD, C'MC
Assistenr Deputy City Clerk
This is to advise you that Stephen Grammer has qualified as a member of the Fair
Housing Board for a term of office ending March 31, 2019.
Sincerely,
t)
Stephanie M. Moon Reynol , MMC
City Clerk
CITY OF ROANOKE
60
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
IrlepLmie: (540)953 -2541
Pev (540)953 -1145
S I ENIANIL M. MOON REVNOLDS, MM(
E -mail: derkenlronnok....... CECELIA L. MCCOV
('ily ('Irrk
Depnly City Clerk
September 7, 2016
Crystal Hypes, Secretary
Fair Housing Board
Roanoke, Virginia
Dear Ms. Hypes:
CECELIA F. WL +UD, C'MC
Assistenr Deputy City Clerk
This is to advise you that Stephen Grammer has qualified as a member of the Fair
Housing Board for a term of office ending March 31, 2019.
Sincerely,
t)
Stephanie M. Moon Reynol , MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Stephen Grammer, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Fair Housing Board ending March 31, 2019,
according to the best of my ability. (So hiSTZEPH d.)
N GRAMMER
The foregoing oath of office was taken, sworn to, and subscribed before me by
Stephen Grammer this day of _ /)W d016.
Brenda S. Hamilton, Clerk of the Circuit Court
September 7, 2016
The Honorable Donald S. Caldwell
Commonwealth Attorney
Roanoke, Virginia
Dear Mr. Caldwell:
I am enclosing copy of Resolution No. 40616 - 090616 authorizing acceptance of a
Victim/Witness Assistance Program grant from the Commonwealth of Virginia
Department of Criminal Justice Services, and authorizing execution of any required
documentation on behalf of the City.
The abovementioned measure was adopted by the Council of the City of Roanoke at its
regular meeting held on Tuesday, September 6, 2016.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
c: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W„ Room 456
Roanoke, Virginia 24011 -1536
'I'eleyhone: (5411)8532541
Fa,: (541))853 -1145
STEPHANIE M. MOON REYNOLDS, MM(
Email: Ile. k(,nnnnokevn.¢nv
CECELIA F. M( COY
1y ('leek
Dc,ily CI1y Clerk
('EC'E.LIA T. WEBB, CM('
Axeinhwl Deputy City Clerk
September 7, 2016
The Honorable Donald S. Caldwell
Commonwealth Attorney
Roanoke, Virginia
Dear Mr. Caldwell:
I am enclosing copy of Resolution No. 40616 - 090616 authorizing acceptance of a
Victim/Witness Assistance Program grant from the Commonwealth of Virginia
Department of Criminal Justice Services, and authorizing execution of any required
documentation on behalf of the City.
The abovementioned measure was adopted by the Council of the City of Roanoke at its
regular meeting held on Tuesday, September 6, 2016.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
c: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
IN Tllk COUNCIL, OF] III: CITY OF ROANOKk, VIRGINIA
The 6[h day of September, 2016.
No. 40616- 090616.
A RISOLU"IION authorizing acceptance of a Victim /Witness Assistance Program grant
from the Commonwealth of Virginia Deparhnent of Criminal justice Services, and authorizing
execution of arty required documentation on behalf of the City.
135 IT RESOLVED by the Council of the City of Roanoke as follows:
'the City Manager is hereby authorized on behalf of the City to accept from the
Commonwealth of V irginia Deparhnent ofCriminal .Justice Services a Victim /Witness Assistance
Program grant in the amount of $277,109 for Fiscal Year 2016 -2017, such grant being more
particularly described in the Commonwealth Attorney's letter to Council dated September 6, 2016.
2. The local cash match fm Fiscal Year 2016 -2017 shall be in the amount of $40,386.
3. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the grant in a form approved by the City Attorney,
4. The City Manager is further directed to furnish such additional information as may be
required by the Department of Criminal Justice Services in connection with the acceptance of the
foregoing grant or with such project.
ATTEST:
P*V4.."kn, kqvn 1�Jv
City Clerk.
vimlm -mess grunt FYI 6-17 doe
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2016.
No. 40617- 090616.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for
the Victim Witness Program Grant, amending and reordaining certain sections of the 2016-
2017 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
35- 150- 4562 -1002
$ 206,512
City Retirement
35- 150 - 4562 -1105
23,901
ICMA Retirement
35- 150- 4562 -1115
4,980
401 Health Savings
35- 150 - 4562 -1117
1,512
FICA
35- 150- 4562 -1120
16,179
Medical Insurance
35- 150- 4562 -1125
31,740
Dental Insurance
35- 150 - 4562 -1126
1,794
Life Insurance
35- 150- 4562 -1130
2,726
Disability Insurance
35- 150 - 4562 -1131
578
Telephone
35- 150- 4562 -2020
1,143
Administrative Supplies
35- 150 - 4562 -2030
3,176
Expendable Equipment
35- 150 - 4562 -2035
8,017
Dues and Memberships
35- 150 - 4562 -2042
100
Training and Development
35- 150 - 4562 -2044
7,757
Postage
35- 150- 4562 -2160
1,380
Office Rental
35- 150- 4562 -3075
6,000
Revenues
Victim Witness FYI 7 -State
35- 150 - 4562 -4562
277,109
Victim Witness FYI - Local Match
35- 150- 4562 -4563
40,386
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
GOMMONWEAUK OF VIRGINIAr RECEivED
Syp4 KpgNO 1 W� AUG 2 6 gnu
_ � � � CITV MANAGER
ooNAL OSHA LAwLLL
OM IVWF
(MOA LIS AIIORh EY
CITY OF ROANOKE
OFFICE OF THL COMi AIONWFAI TFI I ATTORNEY
S1-, (HI.R(H AVENUE
ROANOKE, VIKCINIA 34010
September 6, 2016
Honorable Sherman P. Lea, Sr., Mayor
Honorable Anita J. Price, Vice -Mayor
Honorable William D. Bestpitch, Council Member
Honorable Michelle L. Dykstra, Council Member
Honorable Raphael E. Ferris, Council Member
Honorable John A. Garland, Council Member
Honorable David B. Trinkle, Council Member
Dear Mayor Lea and Members of City Council:
Subject: Acceptance of the Victim Witness Program Grant
Background:
The Victim/Witness Assistance Program has been awarded a twelve month, $277,109
grant (#1 7-W8554VW1 5) from the Department of Criminal Justice Services (DCJS). This
grant will allow the Victim/Witness Assistance Program to continue to provide
comprehensive information and direct services to crime victims and witnesses in
accordance with the Virginia Crime Victim and Witness Rights Act.
The Victim/Witness Program continues to operate with a full -time coordinator for the Circuit
Court, as well as one full -time assistant for the Juvenile and Domestic Relations Court and
one full -time assistant for the General District Court. This grant award includes funding for
two additional full -time staff members to provide services to victims and witnesses in the
Juvenile and Domestic Relations District Court and the Circuit Court.
The Victim/Witness Program is coordinated by the Office of the Commonwealth's Attorney.
Considerations
The cost to the City for the grant would be $40,386 as a local cash match for a total grant
budget of $317,495. This local cash match is included in the General Fund FY 2016 -2017
adopted budget in the Transfer to Grant Fund account (01- 250 - 9310- 9535).
Recommendations:
Accept the Victim/Witness Grant #17- W8554VW15 of $277,109 with the City of Roanoke
providing $40,386 as a local cash match from the funding provided in the Transferto Grant
Fund account.
Authorize the City Manager to sign and execute all appropriate documents, approved as to
form by the City Attorney, to obtain Grant #17- W8554VW15.
Adopt the accompanying budget ordinance to establish revenue estimates of $277,109 in
state grant funds and $40,386 in local match in the Grant Fund, transfer local match
totaling $40,386 from the General Fund and appropriate funding totaling $317,495 as
outlined on Attachment A in accounts to be established in the Grant Fund bythe Director of
Finance.
Res ectfully submitted,
Donald S. Caldwell
Commonwealth's Attorney
DSC:jsl
Christopher P. Morrill, City Manager
Daniel Callaghan, City Attorney
Barbara Dameron, Director of Finance
Stephanie Moon Reynolds, City Clerk
Drew Harmon, Municipal Auditor
Victim Witness Coordinator
ATTACHMENT A
PROGRAM BUDGET
1002
Regular Employee Salaries
$206,512
1105
City Retirement
$
23,901
1115
ICMA Retirement
$
4,980
1116
ICMA Match
$
0
1117
RHSA(1 %)
$
1,512
1120
FICA
$
16,179
1125
Medical Insurance
$
31,740
1126
Dental Insurance
$
1,794
1130
Life Insurance
$
2,726
1131
Disability Insurance
$
578
2020
Telephone
$
1,143
2030
Administrative Supplies
$
3,176
2042
Dues /Membership
$
100
2044
Training and Development
$
7,757
2144
Travel
$
0
2160 Postage $ 1,380
2035 Equipment $ 8,017
3075 Other Rental $ 6,000
TOTAL $317,495
Q) CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 6, 2016
Subject: Acceptance of Victim Witness Program Grant
I concur with the recommendation from Donald S. Caldwell, Commonwealth's
Attorney for the City of Roanoke, with respect to the subject referenced above.
I recommend that City Council accept funding from the Department of Criminal
Justice Services in the amount of $277,109 with the City of Roanoke providing
local match funding in the amount of $40,386 - totaling $317,495.
qt,� - - - -- - -----------------
isto her P. Morrill
City Manager
Distribution: Council Appointed Officers
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Rommke, Virginia 24011 -1536
'1'eleVlmnc (5411)953.2541
Fnx: (540)853 -1145
S- 1'Ep11ANIE M. MOON REYNOLDS, MM(' L -nmil: clerk(nu'nnnukevn'1;ov C'F,CELIAF.M('COY
('ivy ('Icrk Depute City Clerk
CECELIA T. WEBB, CMC
Axsktajit Deputy City Clerk
September 7, 2016
Susan Jennings
Arts and Culture Coordinator
Roanoke, Virginia
Dear Ms. Jennings:
Your report recommending that City Council concur in the Roanoke Arts Commission
Public Art Work Plan for Fiscal Year 2017, was before the Council of the City of
Roanoke at a regular meeting on Tuesday, September 6, 2016.
On motion duly seconded and unanimously adopted, Council concurred in the
recommendation.
Sincerely, Q,o
14t M �. �� °�y
Stephanie M. Moon Reynolds, MMC
City Clerk
c: Melissa Murray, Secretary, Roanoke Arts Commission
c9pm (3nce v)9
ROANOKE
Public Art Work Plan
FY 2017
Overview
• The Roanoke Arts Commission (RAC) approved
these projects at their monthly meeting on August
16, 2016.
• The major project for FY 2017 will be to install nine
temporary art works in the Art Walk in Elmwood.
• The RAC has ongoing maintenance responsibilities
following the Conservation Study completed in
2012.
Art on the Bus
• Partner again with Ride Solutions and
Valley Metro to place works from the
collection on city buses in spring 2017
• Hire a writer or artist to ride the buses
and create work from their experience
• Budget: $3,000 from Percent for Art
Funds
Nan Mahone - Tinker View
Eric Fitzpatrick — Hotel Roanoke: A New
Day Dawns
AIR in Elmwood
• The current pieces are due to be picked up
by the artists by November 15, 2016.
• The RAC will issue a Request for Proposals
in fall 2016.
• Nine new works will be installed in Spring
2017.
• The RAC will once again hold the Peoples
Choice vote coinciding with Festival in the
Park in May.
Purchase Desce
• The art received a large
number of votes in Peoples
Choice contest.
• The RAC goal is to purchase
a piece each year and
eventually leave at least
half the spots open for
rotating art work.
• Downtown Roanoke Inc. is
contributing half the cost.
• Total cost is $18,000.
1 • A t • 1 /
0
Summary
• Total in Percent for Art Account Approximately
$107,500
• FY 2017 Expenses
Art on the Bus $3,000
Purchase Descending Night $9,000
AIR in Elmwood $47,000
• Total FY 2017 Expenses $ 59,000
from Percent for Art Account
The Roanoke Arts
Commission
Thank you for your support of the
Public Art Program
• Questions?
• Request City Council concurrence
in RAC recommendations
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IN IIIF. COUNC'11, OF'llllf CI "I'Y OI' ROANOKII, VIRGINIA
The 6th day of September, 2016.
No. 40618- 090616.
A RESOLUTION authorizing 1110 acceptance of the FY17 13ulletproof Vest Partnership
Grant Award made to the City by the United States DOparRnent of Justice, and authorizing
execution of any required documenlatiun on hehalf of the City.
131•: IT RFSOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the FY17 I3ul letproof Vest partnership
Grant Award by the United States Department of.lusticc, in the amounts of (i) $14,125 to the
Police Department to purchase 50 concealable primary use bullet resistant vests, and (ii) $2,825
to the Roanoke City Sheriff's Department to purchase 10 concealable primary use bullet resistant
vests. 'the required in -kind match of 50% of bullet resistant vest cost will he satisfied through
each department's budget, upon all the terms, provisions and conditions relating to the receipt of
such funds. Such grant being more fully described in the City Council Agenda Report dated
September 6, 2016.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this giant.
R aullclproo l Vol P°rtnership FY17 a°c
ATTEST:
AAI�� �-,. lr ``C�y 0
City Clerk. 1 �J
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2016.
No. 40619- 090616.
AN ORDINANCE to appropriate funding from the Federal government,
Department of Justice, for the Bulletproof Vest Partnership Grant, amending and
reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Wearing Apparel - Sheriff
Wearing Apparel - Police
Revenues
Bulletproof Vest FY17 — Sheriff
Bulletproof Vest FY17 — Police
35- 140 - 5922 -2064 $ 2,825
35- 640 - 3805 -2064 14,125
35- 140 - 5922 -5922 2,825
35- 640 - 3805 -3805 14,125
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATT ST:
►'n R -r4/
City Cler .
efV
PkX CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 6, 2016
Subject: FY 2017 Bulletproof Vest Partnership Grant Award
(CM 16- 00122)
Background:
The United States Department of Justice is the administering agency for the
Bulletproof Vest Partnership (BVP). The BVP reimburses 50% of the cost of new
bullet resistant vests purchased by law enforcement agencies.
The City of Roanoke has been awarded $16,950 in FY 2017 funding. The Police
Department was awarded $14,125 to purchase 50 concealable primary use
bullet resistant vests. The Sheriff's Office was awarded $2,825 to purchase 10
concealable primary use bullet resistant vests. The required in -kind match of
50% of bullet resistant vest cost will be satisfied through each department's
budget.
Recommended Action:
Accept the FY 2017 Bulletproof Vest Partnership Grant Award described above
and authorize the City Manager to execute the grant agreement and any related
documents, all such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to appropriate funding and
establish a revenue estimate for the Police Department in the amount of
$14,125 and the Sheriff's Office in the amount of $2,825, into accounts to be
established by the Director of Finance in the Grant Fund.
-3 - ------ ---------------
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
The Honorable Tim Allen, Roanoke City Sheriff
R. Brian Townsend, Assistant City Manager
Barbara Dameron, Director of Finance
Timothy S. Jones, Chief of Police
Amelia C. Merchant, Director of Management and Budget
iJ t"
1N THE COUNCIL Cli 'ffIr CITY OF ROANOKI:, VIRGINIA
The 6th day of September, 2016.
No. 40620- 090616.
A RESOLUTION authorizing the acceptance of a giant from the FY 2016 Edward Byntc
Memorial Justice Assistance Grant Program made to the City of Roanoke by the United States
Department of Justicc; and authorizing execution of any required documentation on behalf of the
City
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke does hereby accept the Gant bruin the United States Department
of Justice pursuant to the FY 2016 Edward Byrne Memorial Justice Assistance Grant Program in the
amounts $36,291 to the Roanoke City Police Department to support its bicycle patrol program; and
$24,195 to the Roanoke City Sheriffs Department to purchase additional facility cameras to be
utilized in the Roanoke City Jail. No local match is required from the City. Such grant being more
particularly described in the City Council Agenda Report dated September 6, 2016.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required by the United States Department of Justice in connection with acceptance of the foregoing
Grant.
R Edward ayrue Memorial Justice Assistance Gems- PY2010 doe
ATTEST:
y1h-
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th defy of September, 2016.
No. 40621- 090616.
AN ORDINANCE to appropriate funding from the Federal government,
Department of Justice, for the Byrne Memorial Justice Assistance Grant (JAG) Program,
amending and reordaining certain sections of the 2016 -2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Sheriff - Other Equipment
Police - Overtime
Police - FICA
Police - Expendable Equipment ( <$5,000)
Police - Wearing Apparel
Revenues
Byrne /JAG Sheriff Technology Improve FY17
Byrne /JAG Police Bike Patrol FY17
35- 140 -5925 -9015
$24,195
35- 640 - 3628 -1003
27,000
35- 640 - 3628 -1120
2,066
35- 640 - 3628 -2035
1,225
35- 640 - 3628 -2064
6,000
35- 140 -5925 -5925
24,195
35- 640 - 3628 -3628
36,291
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
Alm,
City clef
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 6, 2016
Subject: FY 2016 Edward Byrne Memorial Justice Assistance Grant
Program (CM 16-00116)
Background:
The United States Department of justice distributes funding directly to local law
enforcement agencies through the Edward Byrne Memorial Justice Assistance
Grant Program. Justice Assistance Grant programs fund many types of
initiatives and are intended to improve officer safety.
On August 9, 2016, the United States Department of justice awarded the City of
Roanoke $60,486 through its FY 2016 Edward Byrne Memorial Justice
Assistance Grant Program. The application for the grant specified that the
Police Department would receive $36,291 to support its bicycle patrol program
and the Sheriff's Office would receive $24,195 to purchase additional facility
cameras to be utilized in the Roanoke City Jail.
Recommended Action:
Accept the FY 2016 Edward Byrne Memorial Justice Assistance Grant Program
described above and authorize the City Manager to execute the grant
agreement and any related documents, all such documents to be approved as
to form by the City Attorney.
Adopt the accompanying budget ordinance to appropriate funding and
establish revenue estimates consisting of accounts for the Police Department in
the amount of $36,291 and for the Sheriff's Office in the amount of $24,195,
into accou is to be established by the Director of Finance in the Grant Fund.
CHI T PHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
The Honorable Tim Allen, Roanoke City Sheriff
Barbara Dameron, Director of Finance
R. Brian Townsend, Assistant City Manager
Timothy Jones, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN 9TIF COUNCIL OF TI IE CITY OF ROANOKE., VIRGINIA
The 6th day of September, 2016.
No. 40622 - 090616.
A RESOLUTION authorizing the acceptance of the 2017 Department of Motor Vehicles
I laf(ic Salcty (Selective Inforcement- Alcohol) Grant to the City from the Virginia Department
of Motor Vehicles, and authorizing execution of any required documentation on behalf of the
City.
BE I'T RESOLV ED by the Council of the City of Roanoke as follows:
The City of Roanoke hereby accepts the 2017 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Alcohol) Grant in the amount of $21,840, to be used for
traffic enforcement targeting alcohol impaired drivers. This grant, which requires a $10,920 in-
kind match and a voluntary cash match of $1,671 by the City, is more particularly described in
the City Council Agenda Report dated September 6, 2016.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
ATTEST:
Wes- Q��
City Clet�k
R -0M V'I raf lc Sarery (SeleeGve En rmcwmenl - Alcohol) Gram 2017 doe
4
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2016.
No. 40623- 090616.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
an alcohol enforcement traffic safety grant, amending and reordaining certain sections
of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages 35- 640 - 3492 -1003 $ 21,840
FICA 35- 640 - 3492 -1120 1,671
Revenues
DMV Alcohol Enforcement FY17 - Grant 35- 640 - 3492 -3492 21,840
DMV Alcohol Enforcement FY17 - Local 35- 640- 3492 -3493 1,671
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATT T:
qvaj��
City Clerk.
Meeting: September 6, 2016
Subject: 2017 Department of Motor Vehicles (DMV) Traffic Safety
(Selective Enforcement - Alcohol) Grant (CM16- 00123)
Background:
The Virginia DMV is the administering agency for pass- through funds provided
by the United States Department of Transportation for highway safety projects
in Virginia. The Virginia DMV offers these funds to successful applicants for
activities which improve highway safety in Virginia. The police department
regularly applies for grant funding under this program.
The police department has been awarded $21,840 in funding to be used for
traffic enforcement targeting alcohol impaired drivers. This funding will allow
the Roanoke Police Department to fund overtime traffic enforcement and send
officers to traffic safety training. There is a required 50% in -kind match of
$10,920 associated with this award that will be satisfied through the police
department's expenditure on motor fuel and vehicle operation. The grant
specifically does not allow FICA related to overtime therefore this related
necessary expense will be included as a voluntary cash match of $1,671.
Recommended Action:
Accept the 2017 DMV Traffic Safety (Selective Enforcement - Alcohol) Grant
described above and authorize the City Manager to execute the grant
agreement and any related documents; all such documents to be approved as
to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $23,511 consisting of $21,840 in grant revenue and $1,671 in a
cash match to be transferred from the grant match account and appropriate
funding in the same amount into accounts to be established by the Director of
Finance in the Grant Fund.
- - -- OHR P-. -M--O-R--R-I-L-L --
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Barbara Dameron, Director of Finance
Timothy S. Jones, Chief of Police
Amelia C. Merchant, Director of Management and Budget
I;.
IN 'I I IIf COUNCIL OF I IF CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2016.
No. 40624 - 090616.
A RI:SOLIJ I ION authorizing the acceptance or the 2017 Department of Motor Vehicles
'frulTic Satcty (Selective IiNbreement- Speed) Grant to the City from the Virginia Department
of Motor Vehicles, and authorizing execution of any required doeuinentation on behalf of the
City.
13F IT RESOLV FD by the Council of the City of Roanoke as follows:
The City of Roanoke hereby accepts the 2017 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Speed) Grant in the amount of $13,440, to be used for
traf(c enforcement targeting drivers who are speeding. This grant, which requires a $6,720 in-
kind match and a voluntary cash match of $1,029 by the City, such being more particularly
described in the City Council Agenda Report dated September 6, 2016.
2. '1'hc City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting froth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to famish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
ATTEST
AT:
/ _ " 'Cit tylClerk �da/
R- DMV'r,amcSaf,, (SC I,,,i- D,rOT. .... 11 -spend) Oren 2017 doa
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2016.
No. 40625- 090616.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
a speed enforcement traffic safety grant, amending and reordaining certain sections of
the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
FICA
Revenues
DMV Speed FY17 - Grant
DMV Speed FY17 - Local
35- 640 - 3496 -1003 $ 13,440
35- 640 - 3496 -1120 1,029
35- 640 - 3496 -3496 13,440
35- 640 - 3496 -3497 1,029
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST,
J�� City EttTrk
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 6, 2016
Subject: 2017 Department of Motor Vehicles (DMV) Traffic Safety
Selective Enforcement - Speed) Grant (CM16- 00126)
Background:
The Virginia DMV is the administering agency for pass- through funds provided
by the United States Department of Transportation for highway safety projects
in Virginia. The Virginia DMV offers these funds to successful applicants for
activities which improve highway safety in Virginia. The police department
regularly applies for grant funding under this program.
The police department has been awarded $13,440 in funding to be used for
traffic enforcement targeting drivers who are speeding. This funding will allow
the Roanoke Police Department to fund overtime traffic enforcement. There is a
required 50% in -kind match of $6,720 associated with this award that will be
satisfied through the police department's expenditure on motor fuel and
vehicle operation. The grant specifically does not allow FICA related to overtime
therefore this related necessary expense will be included as a voluntary cash
match of $1,029.
Recommended Action:
Accept the 2017 DMV Traffic Safety (Selective Enforcement - Speed) Grant
described above and authorize the City Manager to execute the grant
agreement and any related documents; all such documents to be approved as
to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $14,469 consisting of $13,440 in grant revenue and a $1,029
cash match to be transferred from the grant match account and appropriate
funding in the same amount into an account to be established by the Director
of Finance ' e Grant Fund.
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Barbara Dameron, Director of Finance
Timothy S. Jones, Chief of Police
Amelia C. Merchant, Director of Management and Budget
vt,,
IN TI11: C'OUNCII, Op "1'111! CH Y 01: ROANOMU , VIRGINIA
The 6th day of September, 2016.
No. 40626 - 090616.
A RISOMJ I ION authorizing the acceptance of the 2017 Department of Motor Vehicles
I allic Safety (Selective lnforcement - Palcsuian Bicycle Safely) Grant to the City 0'om the
Virginia Department of Motor Vehicles, and authorizing cxeeution of any required
documentation on behalf of the City.
BL{ 1 "f RESOLVED by the Council of-the City of Ruanokc as follows:
I. The City of Roanoke hereby accepts the 2017 Department o1' Motor Vehicles
Traffic Safety (Selective Enforcement - pedestrian Bicycle Safety) Grant in the amount of
$3,200, to be used for traffic enforcement targeting pedestrian bicycle safety. This grant, which
requires a $1,600 in -kind match and a voluntary cash match of $245 by the City, is more
particularly described in the City Council Agenda Report dated September 6, 2016.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
AT EST:
City Clerk
R- UMVFralac $atOy (Se iectivt rnforceinent - Pede<tnan PoCycIe Safe(o Grant 2017 &o
` IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2016.
No. 40627- 090616.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
a pedestrian and bicycle traffic safety grant, amending and reordaining certain sections
of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
FICA
Revenues
DMV Pedestrian /Bike FY17 - Grant
DMV Pedestrian /Bike FY17 - Local
35- 640 - 3512 -1003 $ 3,200
35- 640 - 3512 -1120 245
35- 640 - 3512 -3512 3,200
35- 640 - 3512 -3513 245
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
P ST: „ p,
City Clerk.
Meeting: September 6, 2016
Subject: 2017 Department of Motor Vehicles (DMV) Traffic Safety
(Selective Enforcement - Pedestrian Bicycle Safety) Grant
(CM16- 00125)
Background
The Virginia DMV is the administering agency for pass- through funds provided
by the United States Department of Transportation for highway safety projects
in Virginia. The Virginia DMV offers these funds to successful applicants for
activities which improve highway safety in Virginia. The police department
regularly applies for grant funding under this program.
The police department has been awarded $3,200 in funding to be used for
traffic enforcement targeting pedestrian bicycle safety. This funding will allow
the Roanoke Police Department to fund overtime traffic enforcement. There is
a required 50% in -kind match of $1,600 associated with this award that will be
satisfied through the police department's expenditure on motor fuel and
vehicle operation. The grant specifically does not allow FICA related to overtime
therefore this related necessary expense will be included as a voluntary cash
match of $245.
Recommended Action
Accept the 2017 DMV Traffic Safety (Selective Enforcement - Pedestrian Bicycle
Safety) Grant described above and authorize the City Manager to execute the
grant agreement and any related documents; all such documents to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $3,445 consisting of $3,200 in grant revenue and $245 in a cash
match to be transferred from the grant match account and appropriate funding
in the same amount into accounts to be established by the Director of Finance
in the Grant Fund.
CHRIS PHmR P. MORRILL
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Barbara Dameron, Director of Finance
Timothy S. Jones, Chief of Police
Amelia C. Merchant, Director of Management and Budget
1N TIIL? COUNCIL OP TlIE CITY CE ROANOKE, VIRGINIA
The 6th day of September, 2016.
No. 40628 - 090616.
A RESOLUTION authorizing the acceptance of the 2017 Department of Motor Vehicles
Tmllic Safety (Selective Enforcement - Occupant Protection) Grant to the City from the Virginia
Department of Motor Vehicles, and authorizing execution of any required documentation on
behalf of the City.
BE ff RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanokc hereby accepts the 2017 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Occupant Protection) Grant in the amount of $11,200, to
be used for traffic enforcement targeting occupant protection. This grant, which requires a
$5,600 in -kind match and a voluntary cash match of $857 by the City, is more particularly
described in the City Council Agenda Report dated September 6, 2016.
2. "fhe City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. 'the City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant,
yA�TFES�TT:
t 7 �; yr1w �Q"'"
R -DM V'rnffc 9arei}' lSeleaive [nf uca Ocaipvn( Prw...o,,) 0,,,,1 2917. doe
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2016.
No. 40629 - 090616.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
an occupant protection traffic safety grant, amending and reordaining certain sections of
the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
35- 640 - 3494 -1003
$ 11,200
FICA
35- 640 - 3494 -1120
857
Revenues
DMV Occupant Protection FY17- Grant
35- 640 - 3494 -3494
11,200
DMV Occupant Protection FY17 - Local
35- 640 - 3494 -3495
857
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATT ST:
,.,� �L
City Clerk.
Meeting: September 6, 2016
Subject: 2017 Department of Motor Vehicles (DMV) Traffic Safety
(Selective Enforcement - Occupant Protection) Grant
(CM 16- 00124)
Background:
The Virginia DMV is the administering agency for pass- through funds provided
by the United States Department of Transportation for highway safety projects
in Virginia. The Virginia DMV offers these funds to successful applicants for
activities which improve highway safety in Virginia. The police department
regularly applies for grant funding under this program.
The police department has been awarded $11,200 in funding to be used for
traffic enforcement targeting occupant protection. This funding will allow the
Roanoke Police Department to fund overtime traffic enforcement. There is a
required 50% in -kind match of $5,600 associated with this award that will be
satisfied through the police department's expenditure on motor fuel and
vehicle operation. The grant does not allow FICA related to overtime therefore
this related necessary expense will be included as a voluntary cash match of
$857.
Recommended Action:
Accept the 2017 DMV Traffic Safety (Selective Enforcement - Occupant
Protection) Grant described above and authorize the City Manager to execute
the grant agreement and any related documents; all such documents to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $12,057 consisting of $11,200 in grant revenue and an $857
cash match to be transferred from the grant match account and appropriate
funding in the same amount into accounts to be established by the Director of
Finance in the Grant Fund.
- L- ------------
CHRIST ER P. MORRILL
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Barbara Dameron, Director of Finance
Timothy S. Jones, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th clay of September, 2016.
No. 40630 - 090616.
AN ORDINANCE to appropriate funding from the United States Department
of Justice Federal Asset Sharing Program, thru the Commonwealth of Virginia Office of
the Attorney General for enhancing law enforcement operations, amending and
reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Other Equipment 35- 640 - 3297 -9015 $ 1,292
Revenues
Federal Asset Forfeiture AG - interest 35- 640- 3297 -3298 1,262
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
TTE T:
��i ti
City Jerk. �_
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 6, 2016
Subject: Interest Adoption from the Office of the Attorney General Asset
Forfeiture Grant (CM16- 0011 7)
Background:
The Office of the Attorney General Medicaid Fraud Control Unit was the lead
investigative agency in the case of United States v. Abbott Laboratories, and as
a result of the plea agreement, the Office of the Attorney General of Virginia
was awarded an equitable share of federal asset forfeiture funds.
The Office of the Attorney General of Virginia disbursed $250,000 of federal
asset forfeiture funds to the Roanoke Police Department via a competitive grant
proposal for equipment. On December 13, 2013, the Roanoke City Council
through adoption of a Resolution accepted the asset forfeiture grant from the
Office of the Attorney General.
The City of Roanoke was awarded $250,000 in asset forfeiture grant funding;
specifically $180,000 to purchase a replacement in -car video system for its
police vehicle fleet and $70,000 to purchase equipment and software for its (-
STAR crime analysis unit. The funds were deposited in a separate interest
bearing account outside of the existing asset forfeiture accounts to comply with
federal asset forfeiture and grant guidelines.
Considerations:
The Roanoke Police Department intends to spend all remaining funds, including
any accrued interest by December 18, 2016. It is necessary to adjust accounts
and close out the grant.
The grant agreement requires that interest that is earned on the existing funds
must be committed toward additional purchases within the asset forfeiture
program. Interest of $1,192 has accumulated and is currently available for
appropriation. Additional interest will be earned over the remaining life of the
grant. The amount of the additional interest that will accrue and be available for
use for purposes permitted by the grant is estimated to be $70.
Recommended Action:
Adopt the accompanying budget ordinance to increase the revenue estimate in
the Grant Fund by $1,262 and appropriate funding in the same amount into in
an expenditure account established by the Director of Finance.
ChristoMorrill
City Manager
Distribution: The Honorable Evelyn Powers, Roanoke City Treasurer
Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Barbara A. Dameron, Director of Finance
Timothy S. Jones, Chief of Police
Amelia C. Merchant, Director of Management and Budget
tr�
CITY OF ROANOKE
Q)
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
"'
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Nan: (540)853 -1145
Sl'E191ANIE M. MOON REYNOLDS, MMC
E -mail: rlerk(,?rommkevw.ROV CECELIA E.MC'COY
City Clerk
DePnly Cily Clerk
CECELIA T. WEDR, CMC'
Assistant Demny City Clerk
September 7, 2016
Scott Reid
Cambridge Condominium Unit Owners Association, Inc.
2101 Winston Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Reid:
I am enclosing copy of Resolution No. 40631 - 090616 authorizing the City Manager to
execute an Agreement to Contribute to the Costs of Construction and Installation of
Curb and Gutters between the City of Roanoke and Cambridge Condominium Unit
Owners Association, Inc., providing for the sharing of costs between Cambridge and the
City for the City's construction and installation of curb and gutters in the public right of
way along a portion of Stephenson Avenue, S.W., Roanoke, Virginia; accepting a
$25,000 contribution from Cambridge to be applied to the cost of the Project; and
authorizing the City Manager to take such actions and execute such documents as may
be necessary to provide for the implementation, administration, and enforcement of
such Agreement.
The abovementioned measure was adopted by the Council of the City of Roanoke at its
regular meeting held on Tuesday, September 6, 2016.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
David L. Collins, Assistant City Attorney
�- IN THE C'OUNC'IL 01: '111E CITY OF ROANOIUi, VIRGINIA
I'he 6t11 day of 6eprember, 2016.
No. 40671- 090616.
A RESOLUTION authorizing the City Manager to execute Lill Agreement to Contribute
to the Costs of Construction and Installation of Curb and Gutters ( "Agreement ") between the
City of Roanoke ( "City ") and Canbridge Condominium Unit Owners Association, Inc.
( "Cambridge "), providing for the .shating of costs between Cambridge and the City for the City's
construction and installation of curb and gutters in the public right of way along a portion of
Stephenson Avenue, S.W., Roanoke, Virginia (`Project "); accepting a $25,000 contribution from
Cambridge to be applied to the cost of the Project; and authorizing the City Manager to take such
actions and execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of such Agrcement.
WHEREAS, Cambridge owns real estate located in the City of Roanoke at 2002
Stephenson Ave., S.W., and desires to expedite the City's installation of curb and gutter along a
portion of Stephenson Ave., S.W., in order to alleviate the limited parking currently available
along adjacent streets by contributing $25,000 to the City to be applied to the City's costs of
installing such curb and gutters.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The City Manager is authorized to execute the Agreement between the City and
Cambridge providing for the sharing of costs between Cambridge and the City for the City's
construction and installation of curb and gutters in the public right of way along the westerly side
of Stephenson Ave., S.W., Roanoke, Virginia, adjacent to real property identified and designated
as Official Tax Map No. 1050106, owned by First Citizens Bank and Trust Company, all as
R ...... o, w- Cembndge Condaininium (9,6 -16)
more fully set tooth in the Cily Council Agenda Report dated September 6, 2016. Such
Agreement shall be subslsntially similar to the agreement attached to such Agenda Report and
shall be approved a.s to brim by the City Attorney.
2. The City of Roanoke hereby accepts the contribution of $25,000 from Cambridgc
to be applied to the costs of the Project pursuant to the terms of the Agreement
3. The City Manager is authorized to execute any necessary documents, provide any
information, and to take any additional actions in order to obtain, accept, and use the funds
conhibuled by Cambridgc to the Project costs.
4. City Council wishes to express its sincere appreciation and gratitude to
Cambridge for their generous contribution to the City for the Project.
ATTEST:
City Clerk
R- Authorize accepmnce ugree�nem w-Gmb, s, ConduMNum (9 h -16)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2016.
No. 40632 - 090616.
AN ORDINANCE to appropriate funding and to transfer funding to the 50/50
Curb, Gutter, & Sidewalk project, amending and reordaining certain sections of the
2016 -2017 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from General Revenue
08- 530 - 9635 -9003
$ 15,000
Appropriated from General Revenue
08- 530 - 9575 -9220
( 15,000)
Appropriated from Third Party Revenue
08- 530 - 9635 -9004
25,000
Revenues
Cambridge Condo Owners Association
08- 530 - 9635 -9635
25,000
Pursuant to the provisions of Section 12
of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
\
City Cler .
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 6, 2016
Subject: Authorizing Acceptance and Appropriation of Funds toward the
50/50 Curb, Gutter, and Sidewalk Program (CM- 00119)
Background:
In November 2013, Cambridge Condominium Unit Owners Association, Inc.,
2002 Stephenson Avenue, SW, Roanoke, Virginia, made a written request for the
installation of new curb and gutter in the public right of way along the westerly
side of Stephenson Avenue, S.W., adjacent to property of First Citizens Bank
and Trust Company bearing Official Tax Map No. 1050106. Cambridge
supported its request for the installation of new curb and gutters based on the
limited parking available on adjacent streets for the visitors, business invitees,
and employees of businesses at several commercial operations at the
condominium units of the Cambridge Condominiums.
Pursuant to the City's policy regarding requests from citizens seeking the
installation of new sidewalks, curb, and gutter, the request of Cambridge was
added to the list of requests. Under the City's policy, the construction and
installation of new infrastructure such as sidewalks, curbs, and gutter is done at
the sole cost of the City, based on available funding, and at such time as the
City's scheduling permits. In order to expedite construction of the requested
infrastructure project, Cambridge has offered to contribute to the City the sum
equal to fifty percent (50 %) of all costs and expenses to be incurred for the
project.
Considerations
The City estimated the cost of the infrastructure project on Stephenson Avenue,
SW to be approximately $50,000. Cambridge is willing to provide the City with
the sum of up to $25,000 to support the project.
An Agreement to Contribute to the Costs of Construction and Installation of
Curb and Gutters between the City of Roanoke and Cambridge Condominium
Unit Owners Association, Inc., copy attached, will be executed upon
authorization by City Council.
The City's match of $25,000 is available as follows: $10,000 in account 08 -530-
9635, 50/50 Curb, Gutter & Sidewalk and $15,000 from account 08- 530 -9575-
9220, Capital Improvement Reserve - Contingency.
Recommended Action:
Authorize the City Manager to execute the Agreement to Contribute to the
Costs of Construction and Installation of Curb and Gutters similar to the
document attached to this report dated September 6, 2016. Such Contract
shall be in a form approved by the City Attorney.
Accept the $25,000 contribution from Cambridge Condominium Unit Owners
Association, Inc. as a portion of the cost for the infrastructure project to be
constructed on Stephenson Avenue, S.W.
Adopt the accompanying Budget Ordinance to:
1. Transfer $15,000 from account 08 -530- 9575 -9220, Capital Improvement
Reserve - Contingency to 08 -530 -9635, 50/50 Curb, Gutter & Sidewalk.
2. Establish a revenue estimate to accept the $25,000 from Cambridge
Condominium Unit Owners Association, Inc. and appropriate funding in the
same amount into expenditure account 08 -530 -9635, 50/50 Curb, Gutter &
Sidewalk.
CHRtSTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
David L. Collins, Assistant City Attorney
AGREEMENT TO CONTRIBUTE TO THE
COSTS OF CONSTRUCTION AND
INSTALLATION OF CURB AND GUTTERS
This Agreement to Contribute to the Costs of Construction and Installation of Curb and
Gutter (the "Agreement ") is made this 4th day of August, 2016, by and between the CITY OF
ROANOKE, VIRGINIA, a municipal corporation organized and existing under the laws of the
Commonwealth of Virginia (the "City "), and CAMBRIDGE CONDOMINIUM UNIT
OWNERS ASSOCIATION, INC., a corporation organized and existing under the laws of the
Commonwealth of Virginia ( "Cambridge ").
RECITALS
A. Cambridge made a written request to the City Engineer in November 2013 for the
installation of new curb and gutter in the public right of way along the westerly side of
Stephenson Avenue, S.W., in Roanoke, Virginia, adjacent to property identified and
depicted as Official Tax Map No. 1050106, owned by First Citizens Bank & Trust
Company (the "Infrastructure Project ").
B. Cambridge supported its requests for the installation of new curb and gutters based on the
limited parking available on adjacent streets for the visitors, business invitees, and
employees of businesses at several commercial operations at the condominium units at
the Cambridge Condominiums.
C. Pursuant to the City's policy regarding requests from citizens seeking the installation of
new sidewalks, curb, and gutter, the request of Cambridge was added to the list of
requests. Under the City's policy, the construction and installation of new infrastructure
such as sidewalks, curbs, and gutter is done at the sole cost of the City, based on available
funding, and at such time as the City's scheduling permits.
D. Cambridge has offered to contribute to the City the sum equal to fifty percent (50 %) of
all costs and expenses to be incurred for the Infrastructure Project in order to expedite
construction of the Infrastructure Project, and address safety concerns with regard to
parking within the area due to slippery conditions that exist in the area when raining.
E. The City has completed the engineering and design of the Infrastructure Project which
design plan is attached hereto and made a part hereof as Exhibit A (the "Design Plan ").
F. The City estimates the cost of the Infrastructure Project to be approximately Fifty
Thousand Dollars ($50,000.00). Cambridge is willing to provide the City with the sum
of Twenty Five Thousand Dollars ($25,000.00) immediately.
G. The City's Engineer recommends that the City accept this contribution for the
Infrastructure Project because it will assist the City in resolving the safety concerns
presented by Cambridge on a more expedited basis, and allow the City to use its limited
resources to respond to other requests for new sidewalks, curb, and gutters.
THEREFORE, based upon the mutual covenants and promises set forth herein, and for
other good and valuable consideration, the sufficiency of which the City and Cambridge
acknowledge, and based upon the Recitals set forth hereinabove which are incorporated herein
by reference, and which Recitals are a material part of this Agreement, the City and Cambridge
agree as follows:
2
Payment of Costs and Expenses.
Cambridge agrees to contribute to the City the amount equal to fifty percent (50 %) of all costs
and expenses of the Infrastructure Project. Upon execution of this Agreement, Cambridge shall
contribute the sum of Twenty Five Thousand Dollars ($25,000.00) in immediately available
funds to the City for the anticipated costs and expenses associated with the Infrastructure Project.
2. Acknowledgments.
Cambridge acknowledges that the City has developed the Design Plan and is prepared to procure
the Infrastructure Project in compliance with all applicable procurement practices, procedures,
and requirements, based upon Cambridge's commitments made pursuant to this Agreement.
Cambridge further acknowledges (1) it has read, reviewed, understands and approves the Design
Plan (2) that it will have no ownership interest in the facilities that are constructed as part of the
Infrastructure Project, which facilities shall remain a part of the public right of way (3) that
commencement of the Infrastructure Project will be determined by the City solely in its
discretion (4) if required by the City. Cambridge hereby agrees to obtain a right of entry
agreement from First Citizens Bank & Trust Company (the "Bank ") to permit the City, its
employees, agents, contractors and assigns, with a right of entry to its property designated as
Official Tax Map No. 1050106, which right of entry agreement will be in a form acceptable to
the City, including the provision that the Bank agrees to cooperate with City, in the event it is
necessary for the City enter the Bank's property to perform any grading and leveling of the
Bank's property in connection with the Infrastructure Pmject and (5) City may terminate this
Agreement at any time in the event Cambridge does not comply with the requirements of
Cambridge stated herein,
3
3. Notices.
All notices, invoices, or other written communications made or required pursuant to this
Agreement, shall be sent by first class mail postage prepaid, to the following addresses:
If to the City: Office of the City Engineer
City of Roanoke, Virginia
Noel C. Taylor Municipal Building, Room 350
215 Church Avenue, S.W.
Roanoke, VA 24011
With a copy to: Office of the City Manager
City of Roanoke, Virginia
Noel C. Taylor Municipal Building, Room 364
215 Church Avenue, S.W.
Roanoke, VA 24011
If to Cambridge: Cambridge Condominium Unit Owners Association, Inc.
c/o Scott Reid
2101 Winston Avenue. S.W.
Roanoke, VA 24014
4, Approval by City Council.
The City and Cambridge acknowledge and agree that acceptance of the contributions to be
made by Cambridge are subject to the approval of this Agreement by the Council of the City of
Roanoke, and the appropriation of such funding.
5. Bindine effect.
This Agreement shall be binding upon the parties hereto and their respective successors and
assigns.
4
6. Applicable Law. iurisdiction.
This Agreement shall be construed and interpreted in accordance with the laws of the
Commonwealth of Virginia. Any action to enforce the terms of this Agreement shall be brought
only in the Roanoke City District Court or the Roanoke City Circuit Court.
7. Entire Agreement.
This Agreement constitutes the entire agreement of the City and Cambridge with respect to the
subject matter of the Agreement. This Agreement may be modified only by an endorsement in
writing that is executed by the City and Cambridge.
SIGNATURES APPEAR ON FOLLOWING PAGES
5
IN WITNESS WHEREOF, the City and Cambridge have executed this Agreement by their
respective duly authorized officers as of the date set forth above.
_I�� oyu,�t.,t,P
Witness
SOwIMONWEALTH OF LV�oIRGINIA
uSty County of RooAuz , to-wit:
CAMBRIDGE CONDOMINIUM UNIT
OWNERS ASSOCIATION, INC. / ^l
By:.�,,mk
Name:
Title
The foregoing instrument was acknowledged before me this l day of '(�`, °���_�S , 201St, by
Sro ++ Red the duly authorized 6 /1Y7Q6Pi bt Cambridge
Condominium Unit Owners Association, Inc., a Virginia corporanon, by and on behalf of
Cambridge Condominium Unit Owners Association, Inc.
My Commis ion Expiyes: �
A -31 p S{ Notary F is
mMVa9Y�ila SEAL
N 7$923)$
MY ranN�im F�Aw nit IID19
ATTEST:
City Clerk
COMMONWEALTH OF VIRGINIA
City/County of , to -wit:
CITY OF ROANOKE, VIRGINIA
By:
Christopher P. Morrill, City Manager
The foregoing instrument was acknowledged before me this _ day of . 2014, by
City Manager for and on behalf of City of Roanoke, Virginia.
My Commission Expires:
Notary Public
SEAL
Approved as to Form:
Attorney
Funds provided pursuant to
this Agreement shall be deposited
in Account
Funding for this Project has been appropriated
pursuant to:
Director of Finance
Approved as to Execution:
City Attorney
This Agreement was authorized pursuant to Roanoke City Council Ordinance No.
Exhibit A
DESIGN PLAN FOR THE INFRASTRUCTURE PROJECT
ABBREVIATIONS
W�'l No
ROANOKE
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315 CNACN AVmoc SW
ROOM 350
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PROJECT NAME
STEPHENSON AVENUE, S.W.
CURB, GUTTER, AND PEDESTRIAN
IMPROVEMENTS PROJECT
CITY OF ROANOKE
CITY ENGINEERING PLAN NUMBER'.
INDEX OF SHEETS
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September 7, 2016
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
CECELIA T. WEBB, CIVIC
Assistant Deputy City Clerk
I am enclosing copy of Ordinance No. 40633 - 090616 approving the First Amended and
Restated Agreement Creating the Western Virginia Regional Industrial Facility Authority;
authorizing the City Manager and the City Clerk to execute and attest, respectively,
such Restated Agreement; authorizing the City Manager to take such actions and
execute such documents as necessary to implement, administer, and enforce such
Restated Agreement.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 6, 2016; and is in full force and effect
upon its passage.
{Sincerely,
,
dStephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
CITY Or ROANOKE
OFFICF OF 7'HE CITY CLERK
215 Church Avenue, N. W., Room 456
Roanoke, Virginia 24011 -1536
'1'elephoae: (540)853 -2541
MO: (540)853 -1145
N1'EPHANIL M. MOON RI(YNOLDS, MM(
E -mail: clerk(a,roanokeva.eor CECELIA F. MCCOY
('ily Clerk
Deputy ('try Clerk
September 7, 2016
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
CECELIA T. WEBB, CIVIC
Assistant Deputy City Clerk
I am enclosing copy of Ordinance No. 40633 - 090616 approving the First Amended and
Restated Agreement Creating the Western Virginia Regional Industrial Facility Authority;
authorizing the City Manager and the City Clerk to execute and attest, respectively,
such Restated Agreement; authorizing the City Manager to take such actions and
execute such documents as necessary to implement, administer, and enforce such
Restated Agreement.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 6, 2016; and is in full force and effect
upon its passage.
{Sincerely,
,
dStephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
Christopher P. Morrill
September 7, 2016
Page 2
c: Brent Robertson, Secretary, Western Virginia Regional Industrial Facility
Authority, 1255 Franklin Street, Suite 112, Rocky Mount, Virginia 24151
Sharon Tudor, Clerk, Franklin County Board of Supervisors, 1255 Franklin
Street, Suite 112, Rocky Mount, Virginia 24151
Gary Larrowe, County Administrator, Botetourt County, One West Main Street,
Fincastle, Virginia 24090
Susan Fain, Clerk, Botetourt County Board of Supervisors, One West Main
Street, Fincaslle, Virginia 24090
Thomas Gates, Roanoke County Administrator, Roanoke County, P. O. Box
29800, Roanoke, Virginia 24018 -0798
Deborah C. Jacks, Clerk, Roanoke County Board of Supervisors, P. O. Box
29800, Roanoke, Virginia 24018 -0798
Kevin S. Boggess, City Manager, City of Salem, 114 North Broad Street, Salem,
Virginia 24153
James E. Taliaferro, II, Clerk, Salem City Council, 114 North Broad Street,
Salem, Virginia 24153
Barry W. Thompson, Town Manager, Town of Vinton, 311 South Pollard Street,
Vinton, Virginia 24090
Susan Johnson, Clerk, Vinton Town Council, 311 South Pollard Street, Vinton,
Virginia 24090
Lisa Link, Director of Administration and Investor Relations, Roanoke Regional
Partnership, 111 Franklin Road, S. E., Roanoke, Virginia 24011
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Wayne F. Bowers, Director of Economic Development
Laura M. Carini, Assistant City Attorney
A,
IN 1111: COUNCIL OF'I'IIF ('I'1 'Y 01, ROANOKF, VIRUNIA
The 612 day of Soptolnbrr, 2016.
No. 40633- 090616.
AN ORDINANCE approving the First Amended and Restated Agreement Creating the
Wester Virginia Regional Industrial Facility Authority; authorizing the City Manager and the
City Clerk to excrete and attest, respectively, such Restated Agmement; authorizing the City
Manager to tale such actions and exa:ute such documents as necessary to implement,
administer, and enforce such Restated Agreement; and dispensing with the second reading of this
Ordinance by title.
WHEREAS, pursuant to the Virginia Regional Industrial Facilities Act, Chapter 64 of
Title 15.2 of the Code of Virginia of 1950, as amended (the "Act') the governing bodies of
Botetonrt County, Franklin County, Roanoke County, the City of Roanoke, the City of Salem
and the Town of Vinton (the "Member Localities ") each adopted an ordinance for the creation of
the Western Virginia Regional Industrial Facility Authority (the "Authority ") in order to enhance
the economic base of each such locality through the developing, owning and operating of one or
more facilities on a cooperative basis;
WHEREAS, pursuant to the Act such ordinances were filed with the Secretary of the
Commonwealth and the Secretary of the Commonwealth has issued his certificate as to such
filing;
WHEREAS, such ordinances also authorized the execution of an agreement establishing
the respective rights and obligations of the Member Localities with respect to the Authority
consistent with the provisions of the Act (the "Original Agreement') which Original Agreement
0 -/ uended & Restated Agreement- Westem VA Regional Industrial Facility Authority
was duly executed on behalf of each Member Locality and was entitled "Agreement Creating the
Western Virginia Regional Industrial Facility Authority;"
WHEREAS, each Member Locality desires to amend and restate the Original Agreement
to clarify and amend the Original Agreement in accordance with the attached First Amended and
Restated Agreement Creating the Western Virginia Regional Industrial Facility Authority (the
'Restated Agreement "); and
WHEREAS, the Act defines facilities as including real estate and improvements for
manufacturing, warehousing, distribution, office or other industrial, residential, recreational or
conunorcial purposes.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. City Council hereby approves the provisions of the Restated Agreement as set forth
in the City Council Agenda Report dated September 6, 2016, provided that such Restated
Agreement will be the same or substantially similar to the one attached to such report.
2. The City Manage and the City Clerk are hereby authorized, on behalf of the City, to
execute and attest, respectively, a Restated Agreement in a form substantially similar to the one
attached to the above mentioned City Council Agenda Report, such Restated Agreement to be
approved as to form by the City Attorney.
3. The City Manager is authorized to take such actions and execute such documents
as necessary to implement, administer, and enforce such Restated Agreement.
4. It is reiterated that the name of the Authority is the Western Virginia Regional
Industrial Facility Authority.
0- Amended & Rearsmd Agreeenurt -WUiem VA Regional hvd rnel FnHiry Adhoiiry 2
5. It is rcitcratcd that the member fucaIIties of the Authority arc BOMOnl't County,
Itianfdile County, Roanoke County, the City of Roanolec, the City of Salcm, and the 'I of
Vinton.
b. Jt is rcitcratcd that the economic growth and d eve l (III III (all of the City of Roanokc
and the comfort, convenience and welfare of its citizens Icyulist the development of facilities as
defined in the Act and that joint action through a regional industrial facility authority by the
Member Localities will facilitate the development of the needed facilities.
7. Pursuant to the provisions of Section 12 of the City Charter', the second reading of
this Ordinance by tithe is hereby dispensed with.
ATT
AS 'I':
CaiiytCterk t.J
0- Amended & Restated Agreement- Westem VA Regional Industnal Facility Aaahe ity 3
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 6, 2016
Subject: First Amended and Restated Agreement Creating the Western
Virginia Regional Industrial Facility Authority (CM16- 00131)
Background
City Council on October 21, 2013 approved Ordinance No. 39781-102113
authorizing the City Manager to execute an Agreement Creating the Western
Virginia Regional Industrial Facility Authority (Agreement). The Agreement was
also approved by the other participating localities: Botetourt County, Franklin
County, Roanoke County, City of Salem, and Town of Vinton. The Western
Virginia Regional Industrial Facility Authority (Authority) was certified by the
Secretary of the Commonwealth on February 4, 2014.
The Board of the Authority in consultation with the Board's legal advisor has
requested that the member localities amend, clarify, restate, and replace the
Agreement. The proposed First Amended and Restated Agreement Creating the
Western Virginia Regional Industrial Facility Authority (Restated Agreement)
conforms language creating the Authority more closely to the Virginia Code
sections that authorize the creation of industrial facility authorities and to
changes that have been made to these Virginia Code sections since 2013. In
addition, some technical amendments are proposed in order facilitate the
marketing and sale of any bonds issued by the Authority in the future.
A copy of the Restated Agreement is attached to this report for City Council's
review and information.
Recommended Action:
Adopt an Ordinance authorizing the City Manager to execute the First Amended
and Restated Agreement Creating the Western Virginia Regional Industrial
Facility Authority in a form substantially similar to that which is attached to this
Report, and to execute such other documents and to take such further actions
as may be necessary to implement, administer, and enforce such Restated
Agreement. All documents are subject to approval as to form by the City
Attorney.
C
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Com. Development
Barbara A. Dameron, Director of Finance
Wayne F. Bowers, Director of Economic Development
Laura M. Carini, Assistant City Attorney
FIRST AMENDED AND RESTATED AGREEMENT CREATING THE
WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY
WHEREAS, the Virginia Regional Industrial Facilities Act, Chapter 64, Title 15.2,
Section 15.2 -6400, et seq., Code of Virginia, 1950, as amended (the "Act') was enacted by the
General Assembly of the Commonwealth of Virginia to enhance the economic base for member
localities of a regional authority by actions of such an authority to develop, own, and operate one
or more facilities on a cooperative basis involving its authority member localities, and
WHEREAS, the exercise of the power granted by the Act is to be in all aspects for the
benefit of the inhabitants of the geographic region included within the Member Localities, as
defined below (the "Region ") for the increase of their commerce, and for the promotion of their
safety, health, welfare, convenience and prosperity; and,
WHEREAS, the governing bodies of the Member Localities (as defined below) have
determined that joint action through a regional industrial facility authority will facilitate the
development of needed and desired industrial and commercial facilities in the Region; and
WHEREAS, pursuant to the Act, the governing bodies of the County of Botetourt, the
County of Franklin, the County of Roanoke, the City of Roanoke, the City of Salem and the
Town of Vinton (each, a "Member Locality' and collectively, the "Member Localities ")
have created, by adoption of concurrent ordinances, the Western Virginia Regional Industrial
Facility Authority (the "Authority") for the purpose of enhancing the economic base for the
Member Localities by developing, owning, and operating one or more facilities on a cooperative
basis involving its Member Localities, which concurrent ordinances were filed with the Secretary
of the Commonwealth causing the creation of the Authority ; and
WHEREAS, the Member Localities entered into an "Agreement Creating the Western
Virginia Regional Industrial Facility Authority" dated as of December 11, 2013 (the "Original
Agreement') establishing and describing the respective rights and obligations of the Member
Localities with respect to the Authority and the Member Localities now desire to enter into this
Amended and Restated Agreement Creating the Western Virginia Regional Industrial Facility
Authority (this "Agreement') to clarify, amend, restate and replace the Original Agreement
with this Agreement.
NOW THEREFORE, in consideration of the mutual promises of the parties and other
good and valuable consideration the Member Localities hereto amend, restate and replace the
Original Agreement with this Agreement as follows:
ARTICLE I.
NAME AND OFFICE
The name of the authority shall be the Western Virginia Regional Industrial Facility
Authority and the address of its initial office is C/O Roanoke Regional Partnership, 111 Franklin
Road, S.E., Roanoke, VA 24011.
ARTICLE II.
PARTIES TO THE WESTERN VIRGINIA REGIONAL
INDUSTRIAL FACILITY AUTHORITY AGREEMENT
The initial Member Localities of the Authority are:
Botetourt County, Virginia
Roanoke City, Virginia
Franklin County, Virginia
Salem City, Virginia
Roanoke County, Virginia
Town of Vinton, Virginia
The governing body of each of the Member Localities shall appoint members to the
Authority pursuant to Section 15.2 -6403 (A) of the Act. Each of the Member Localities shall
appoint two (2) members to the Authority. The members of the Board shall be elected in
accordance with Article IV hereof.
Each Member Locality may appoint two alternate board members, to be selected in the
same manner as board members and shall perform all duties including voting in the member's
absence. Each board member, and alternate, of the Authority before accepting their appointment
and begin discharge of their office duties, shall take and subscribe to the oath prescribed in
Section 49 -1 of the Code of Virginia, 1950, as amended.
At any time subsequent to the creation of this Authority, the membership of the Authority
may, with the approval of the Authority Board, be expanded to include any locality within the
region that would have been eligible to be an initial member. The governing body of a locality
seeking to become a member shall evidence its intent to become a member by adopting an
ordinance proposing to join the Authority that conforms, to the requirements consistent with
Section 15.2 -6402, clauses i, ii, iii and iv of the Code of Virginia.
ARTICLE III.
FINDING; PURPOSE; AND GOVERNMENTAL
FUNCTIONS OF THE AUTHORITY
Member Localities agree that this Authority has been established for the following
purpose and function.
1. The Member Localities agree that the economy of the Region has not kept pace
with the rest of the Commonwealth. The respective individual Member Localities may lack the
financial resources to assist in the development of economic development projects and the
creation of the Authority provides a mechanism for the Member Localities to cooperate in the
development of facilities which will assist the Region in overcoming this barrier to economic
growth.
2. The exercise of the powers granted by the Act shall be in all aspects for the
benefit of the inhabitants of the Region for the increase of their commerce, and for the promotion
of their safety, health, welfare, convenience and prosperity. The Authority shall be nonprofit and
no part of its earnings remaining after payment of its expenses and fulfillment of commitments in
furtherance of the Authority's purposes shall inure to the benefit of any individual, firm or
corporation, and if the Authority is dissolved in accordance with the provisions of the Act the
title to all funds and other property owned by the Authority shall vest in the Member Localities
which have contributed to the Authority in proportion to their respective contributions as
provided by the Act.
3. The Act provides the six Member Localities with many powers by which the
Member Localities may interact as one body or as individual participating groups consisting of
one or more Member Localities of the Authority which the members believe will give each local
government an opportunity to establish successful partnerships for the development of economic
projects which will serve the region.
ARTICLE IV.
BOARD OF THE AUTHORITY
All powers, right and duties conferred by the Act, or other provisions of law, upon the
Authority shall be exercise by a Board of Directors (the "Board "). The Board shall consist of two
board members from each Member Locality. The governing body of each Member Locality shall
appoint two board members to the Board. Except for the provision for staggered terms for the
initial board members as provided hereinafter, each board member of the Board shall serve for a
term of four years and may be reappointed for as many terms as the governing body desires.
During the establishment of the Authority, the Member Localities agree to stagger terms. Each
governing body shall appoint their initial board members to serve and designate one of its board
members to serve for two years and the other board member to serve for four year terms. After
the initial appointment of these board members, each succeeding director shall serve four year
terms. If a vacancy occurs by reason of death, disqualification or resignation, the governing body
of the Member Locality that appointed the Authority board member shall appoint a successor to
fill the unexpired term.
The governing body may appoint up to two alternate board members. Alternates shall be
selected in the same manner as board members, and may serve as an alternate for either board
member from the Member Locality that appoints the alternate. Alternates shall be appointed for
terms that coincide with one or more of the board members from the Member Locality that
appoints the alternate. If a board member is not present at a meeting of the Authority, the
alternate shall have all the voting and other rights of the board member not present and shall be
counted for purpose of determining a quorum.
Each board member of the Authority before entering upon the discharge of the duties of
his office shall take and subscribe to the oath prescribed in Section 49 -1, Code of Virginia, 1950,
as amended.
A quorum shall exist when a majority of the Member Localities are represented by at
least one board member. The affirmative vote of a quorum of the Board shall be necessary for
any action taken by the Board. No vacancy in the membership of the Board shall impair the right
of a quorum to exercise all rights and perform all duties of the Board. The Board shall determine
the times and places of its regular meetings, which may be adjourned or continued without
further public notices, from day to day or from time to time or from place to place, but not
beyond the time fixed for the next regular meeting, until the business before the Board is
completed.
Board special meetings shall be held when requested by board members of the Board
representing two or more Member Localities. A request for a special meeting shall be in writing,
and the request shall specify the time and place of the meeting and the matters to be considered
at the meeting. A reasonable effort shall be made to provide each board member with notice of
any special meeting. No matter not specified in the notice shall be considered at such special
meeting, unless all the board members are present. Special meetings may be adjourned or
continued, without further public notice, from day to day or from time to time or from place to
place, not beyond the time fixed for the next regular meeting, until the business before the Board
is completed.
The Board shall elect from its membership a chair, vice chair, treasurer, and secretary for
each calendar year. The Board may also appoint an executive director and staff who shall
discharge such functions as may be directed by the Board. The executive director and staff may
be paid from funds received by the Authority.
No board member shall receive compensation.
The Board promptly following the close of the fiscal year (July 1 thru June 30), shall
submit an annual report of the Authority's activities of the preceding year to the governing
bodies of the Member Localities. The Annual Report shall set forth a complete operating and
financial statement covering the operation of the Authority during such reporting year.
The Board may establish dues or other annual financial fees as may be approved by all
Member Localities.
ARTICLE V.
POWERS OF THE AUTHORITY
The Authority is vested with the powers of a body corporate, including the powers to sue
and be sued in its own name, plead and be impleaded, and adopt and use a common seal and alter
the same as may be deemed expedient.
The Authority shall be vested with all powers and authority to the fullest extent allowed
under the Act as it currently exists or may be amended. These powers currently include the
power to:
Adopt bylaws, rules and regulations to carry out the provisions of the Act.
2. Employ, either as regular employees or as independent contractors, consultants,
engineers, architects, accountants, attorneys, financial experts, construction experts and
personnel, superintendents, managers and other professional personnel, personnel, and agents as
may be necessary in the judgment of the authority, and fix their compensation.
3. Determine the location of, develop, establish, construct, erect, repair, remodel,
add to, extend, improve, equip, operate, regulate, and maintain facilities to the extent necessary
or convenient to accomplish the purposes of the Authority.
4. Acquire, own, hold, lease, use, sell, encumber, transfer, or dispose of, in its own
name, any real or personal property or interest therein.
Invest and reinvest funds of the authority.
6. Enter into contracts of any kind, and execute all instruments necessary or
convenient with respect to its carrying out the powers of the Act to accomplish the purpose of the
Authority.
7. Expend such funds as may be available to the Authority for the purpose of
developing facilities, including but not limited to (i) purchasing real estate; (ii) grading sites; (iii)
improving, replacing and extending water, sewer, natural gas, electrical and other utility lines;
(iv) constructing, rehabilitating, and expanding buildings; (v) constructing parking facilities; (vi)
constructing access roads, streets, and rail lines; (vii) purchasing or leasing machinery and tools;
and (viii) making any other improvements deemed necessary by the Authority to meet its
objectives.
8. Fix and revise from time to time and charge and collect rates, rents, fees, or other
charges for the use of the facilities or for services rendered on connection with the facilities.
9. Borrow money from any source for any valid purpose, including working capital
for its operations, reserve funds, or interest, mortgage, pledge, or otherwise encumber the
property or funds of the Authority, and contract with or engage the services of any person in
connection with any financing, including financial institutions, issuers of letter of credit, or
insurers.
10. Issue bonds under the Act.
11. Accept funds and property from the Commonwealth, person, counties, cities, and
towns and use the same for any of the purposes for which the authority is created.
12. Apply for and accept grants or loans of money or other property from any federal
agency for any of the purposes authorized in the Act and expend or use the same in accordance
with the directions and requirements attached thereto or imposed thereon by any such federal
agency.
13. Make loans or grants to, and enter into cooperative arrangements with, any
person, partnership, association, corporation, business or governmental entity in furtherance of
the purpose of the Act, for the purposes of promoting economic and workforce development,
provided that such loans or grants shall be made only from revenues of the Authority that have
not been pledged or assigned for the payment of any of the Authority's bonds, and to enter into
such contracts, instruments and agreements as may be expedient to provide for such loans, and
any security therefor. The word `revenues" as used includes grants, loans, funds and property, as
enumerated herein.
14. Enter into agreements with any other political subdivision of the Commonwealth
for joint or cooperative actions in accordance with Section 15.2 -1300, Code of Virginia, 1950, as
amended.
15. Do all things necessary or convenient to carry out the purposes of the Act.
ARTICLE VI.
PARTICIPATION AGREEMENTS FOR INDUSTRIAL FACILITIES
The Authority may enter into participation agreements with one or more Member
Localities by which industrial facilities may be constructed and developed in the Region
( "Participation Agreements "). Such Participation Agreements may include participation by
public and private entities not Member Localities of the Authority.
Each Member Locality may consider its terms in the participation in each proposed
project. The cost for such Participation Agreements and any remuneration from the creation of a
Participation Agreement shall only be shared by the Member Localities that participate in the
Participation Agreement in accordance with the participating agreements for that project. The
Authority may from time to time finance an economic development project (a "Project')
pursuant to a Participation Agreement through the issuance of notes and bonds by the Authority
( "Bonds "). Such Bonds shall be limited obligations of the Authority to be paid solely from
revenues and receipts of that particular economic development Project and from revenues that
may be received pursuant to any Participation Agreement or other agreement related to the
Project being financed, and may be secured by collateral encumbered or pledged in support of
the financing ( "Project Based Financing "). Project Based Financing is approved and
consented to by the Member Localities. Any individual Member Locality may, at its discretion
and as allowed by law, choose to enter into or not enter into a specific Project Based Financing
arrangement in support of any particular Project. Any Member Locality not entering into an
agreement in support of a Project shall have no monetary obligation or other duty or
responsibility in relation to that Project.
ARTICLE VII.
DONATIONS TO AUTHORITY; REMITTANCE OF TAX REVENUE
1. Member Localities are hereby authorized to lend, or donate money or other
property to the Authority for any of its purposes. The Member Locality making the grant or loan
may restrict the use of such grants or loans to a specific facility owned by the Authority, within
or without that Member Locality.
2. The governing body of the Member Locality in which a facility owned by the
Authority is located may direct, by resolution or ordinance that all tax revenues collected with
respect to the facility shall be remitted to the Authority. Such revenues may be used for the
payment of debt service on bonds of the Authority and other obligations of the Authority
incurred with respect to such facility. The action of such governing body shall not constitute a
pledge of the credit or taxing power of such Member Locality.
ARTICLE VIII.
REVENUE SHARING AGREEMENTS
Notwithstanding the requirements of Chapter 34 of Title 15.2 of the Code of Virginia
(Section 15.2 -3400 et seq.), the Member Localities may agree to a revenue and economic growth
sharing arrangement with respect to tax revenues and other income and revenues generated by
any facility owned by the Authority. The obligations of the parties to any such agreement shall
not be construed to be debt within the meaning of Articles VII, Section 10, of the Constitution of
Virginia. Any such agreement shall be approved by a majority vote of the governing bodies of
the Member Localities reaching such an agreement, but shall not require any other approval.
ARTICLE IX.
BOND ISSUES
The Authority may at any time and from time issue bonds for any valid purpose,
including the establishment of reserves and the payment of interest. According to the Act,
"bonds" includes notes of any kind, interim certificates, refunding bonds or any other evidence
of obligation. Any such bonds issued pursuant to the Act shall comply with all terms and
conditions identified in Sections 15.2 -6409, 15.2 -6410, 15.2 -6411 and 15.2 -6412 of the Code of
Virginia.
ARTICLE X.
ACCOUNTS AND RECORDS
The accounts and records of the Authority showing the receipt and disbursement of funds
from whatever source derived shall be in such form as the Auditor of Public Accounts prescribes,
provided that such accounts correspond as nearly as possible to the accounts and records for such
matters maintained by corporate enterprises. The accounts and records of the Authority shall be
subject to audit pursuant to Section 30 -140, and the costs of such audit services shall be home by
the authority. The Authority's fiscal year shall be the same as the Commonwealth's.
ARTICLE XI.
DISSOLUTION OF AUTHORITY
Any Member Locality of the Authority may withdraw from the Authority (i) upon
dissolution of the authority as set forth herein or (ii) with majority approval of all other Member
Localities of the Authority, upon a resolution adopted by the governing body of such Member
Locality and after satisfaction as such Member Locality's legal obligation, including repayment
of its portion of any debt increased with refund to the Authority, or after making contractual
provisions for the repayment of its portion of any debt incurred with refund to the Authority, as
well as pledging to pay any general dues for operation of the Authority for the current and
preceding fiscal year following the effective date of withdrawal.
No Member Locality seeking withdrawal shall retain, without the consent of a majority of
the remaining Member Localities, any rights to contributions made by such Member Locality, to
any property held by the Authority or to any revenue sharing as allowed by the Act.
Upon withdrawal, the withdrawing Member Locality shall also return to the Authority
any dues or other contributions refunded to such Member Locality during its membership in the
Authority.
Whenever the Board determines that the purpose for which the Authority was created has
been substantially fulfilled or is impractical or impossible to accomplish and that all obligations
incurred by the Authority have been paid or that cash or sufficient amount of approved securities
has been deposited for their repayment, or provisions satisfactory for the timely payment of all
its outstanding obligations have been arranged, the Board may adopt resolutions declaring and
finding that the Authority shall be dissolved.
Appropriate attested copies of such resolutions shall be delivered to the Governor so that
legislation dissolving the Authority may be introduced in the General Assembly. The dissolution
of the Authority shall become effective according to the terms of such legislation. The title to all
funds and other property owned by the Authority at the time of such dissolution shall vest in the
Member Localities which have contributed to the Authority in proportion to their respective
contributions.
ARTICLE XIL
AUTHORITY OPERATIONS
The Member Localities shall establish and approve By -laws by which the Authority shall
be operated for the benefit of all Member Localities. The Authority may also establish Policies
and Procedures and /or a User Agreement in order to manage its daily operations.
ARTICLE XIII.
MISCELLANEOUS
The parties to this Agreement shall have the right to amend from time to time any of this
Agreement's terms and conditions consistent with the provisions of the Act and other applicable
law, provided that all amendments shall be in writing and shall be signed by or on behalf of each
party to this Agreement.
The title of and article headings in this Agreement are solely for convenience of reference and
shall not constitute a part of this Agreement nor shall they affect its meaning, construction or
effect.
This Agreement may be executed in any number of counterparts, each of which shall be an
original and all of which together shall constitute but one and the same instrument. This
Agreement shall amend and supersede the Original Agreement.
If any clause, provision or section of this Agreement shall be held illegal or invalid by
any court, the illegality or invalidity of such clause, provision or section shall not affect the
remainder of this Agreement which shall be construed and enforced as if such illegal or invalid
clause, provision or section had not been contained in this Agreement. If any agreement or
obligation contained in this Agreement is held to be in violation of law, then such agreement or
obligation shall be deemed to be the agreement or obligation of the parties hereto only to the
extent permitted by law. In the event that the General Assembly amends the Act in a manner
that conflicts herewith, the provision of this Agreement are hereby amended in conformity with
such amendment.
IN WITNESS WHEREOF, the governing bodies identified, by authorized action, have
caused this Agreement to be executed and their respective seals to be affixed hereto and attested
by their respective clerks or secretaries commencing on this _ day of , 2016.
SIGNATURE PAGES OF MEMBER LOCALITIES TO FOLLOW.
ATTEST:
COUNTY OF ROANOKE, VIRGINIA
0
Printed Name and Title Printed Name and Title
APPROVED TO FORM:
Roanoke County Attorney
10
ATTEST:
COUNTY OF BOTETOURT, VIRGINIA
is
Printed Name and Title Printed Name and Title
APPROVED TO FORM:
Botetourt County Attorney
ATTEST:
CITY OF ROANOKE, VIRGINIA
um
Printed Name and Title Printed Name and Title
APPROVED TO FORM:
Roanoke City Attorney
12
ATTEST:
CITY OF SALEM, VIRGINIA
Lm
Printed Name and Title Printed Name and Title
APPROVED TO FORM:
Salem City Attorney
13
ATTEST:
COUNTY OF FRANKLIN, VIRGINIA
Ln
Printed Name and Title Printed Name and Title
APPROVED TO FORM:
Franklin County Attorney
14
ATTEST:
Printed Name and Title
APPROVED TO FORM:
Vinton Town Attorney
TOWN OF VINTON, VIRGINIA
Printed Name and Title
15
3
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
_
-
Roanoke, Virginia 24011 -1536
'1'0,,irrne: (540)953 -2541
F.,;(540)853-1145
STEPI I ANIE M. MOON REYNOLDS, MMC
I'. nmil: elerk(ormmokevn.pov CE.CELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Depat)' City Clerk
September 7, 2016
James Guy, Program Manager
Salem District
Virginia Department of Transportation
731 Harrison Avenue
Salem, Virginia 24153
Dear Mr. Guy:
I am enclosing copy of Resolution No. 40634 - 090616 accepting the FY17 Virginia
Department of Transportation's award of Transportation Revenue Sharing Program
Funds to the City in the total amount of $3,311,495.00 to be allocated among five
Projects; authorizing the City Manager to execute five VDOT Appendix A documents for
Revenue Sharing Funds for the Projects set forth below, which will require the City to
provide matching funds of $3,311,495.00; and authorizing the City Manager to take
certain other actions in connection with the above matters and Projects.
The abovementioned measure was adopted by the Council of the City of Roanoke at its
regular meeting held on Tuesday, September 6, 2016.
Sincerely, �1 �h �,"
rODrw��t/(L
Stephanie M. Moon Reynolds, MMC
City Clerk
c: Cheryl Becker, Program Coordinator, Salem District, Virginia Department of
Transportation, 731 Harrison Avenue, Salem, Virginia 24153
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Mark D. Jamison, P.E., PTOE, Transportation Division Manager
Dwayne R. D'Ardenne, CSM, PWM, Stormwater Manager
IN'H lh COUNC'IL OI; '1'1IE CI'T'Y OF ROANOKE, VIRGINIA
The 6th day of September, 2016.
No. 40634- 09061.6.
A RI?SOLUTION accepting the FYI Virginia Department of Transportation's (VDOT)
award of'Fransportation RcvCoL e Sharing Program Funds (Revenue Sharing Funds) to the City
in the total amount of $3,311,495 to be allocated among five (5) Projects; authorizing the City
Manager to execute five (5) VDOT Appendix A documents for Revenue Sharing Funds for the
Projects set hath below, which will require the City to provide matching funds of $3,311,495;
and authorizing the City Manager to take certain other actions in connection with the above
matters and Projects. BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City of Roanoke hereby accepts the FYI VDOT award of Revenue Sharing
Funds in the total amount of $3,311,495 to be provided by VDOT for the FYI time period for
the five (5) Projects set forth in paragraph 2 below, with the City providing local matching funds
in the total amount of $3,311,495, with such funds to be allocated among the five (5) Projects
referred to below, such funds having already been committed by the City of Roanoke, all as more
frilly set forth in the City Council Agenda Report dated September 6, 2016.
2. The allocations for the five (5) Projects, together with the amount of such VDOT
Revenue Sharing Funds to be provided and the City matching funds to be provided, are as
follows (the "Projects "):
A. Citywide Storm Drain Improvements $1,611,842.
City Matching Funds $1,611,842.
B. Citywide Curb, Gutter, and Sidewalk (New Construction) $ 615,207.
City Matching Funds $ 615,207.
R -VDOT Shon,, — FYI 9 —(9.6 -16)
C. Garden City Bou levard Trai l lion Rive] IandRoad
to 9 "' Street $ 123,041.
City Matching Funds $ 123,041.
D. Orange Avenue /King Street intersection 11111rovemen6s .$ 500,000,
City Matching Funds $ 500,000.
E. Berkley Bridge RcplacemcnN $ 461,405.
City Matching Funds $ 461,405.
3. The City Manager is hereby authorized to execute five (5) Appendix A documents
to a VDOT Standard Programmatic Project Administration Agreement for Revenue Sharing
Projects, as extended, substantially similar to the ones attached to the above mentioned Agenda
Report for the above five (5) Projects listed as A through E in connection with the VDOT
Revenue Sharing Funds, together with the required City matching funds mentioned above. Such
Appendices shall be approved as to form by the City Attorney.
4. The City Manager is hereby authorized to take such further actions and execute
such further documents as may be necessary to obtain, accept, implement, administer, and use
the above Revenue Sharing Funds in the total amount of $3,311,495 from VDOT, together with
$3,311,495 in City matching funds, for the above mentioned five (5) Projects, with any such
documents to be approved as to form by the City Attorney.
ATTEST:
U4L,-",M .�R,�exetti
City Clerk.
RNDOT Revenue SNI, - FYI7— (9 -6 -16)
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2016.
No. 40635- 090616.
AN ORDINANCE to appropriate funding from Virginia Department of
Transportation Revenue Sharing Funds and the Economic & Community Development
Reserve to the Stormwater Improvements, City -wide Curb Gutter Sidewalk, Garden City
Greenway Connection, Orange Ave & King St Intersection Improvements, and Berkley
Road over Glade Creek Bridge Renovation projects, amending and reordaining certain
sections of the 2016 -2017 Stormwater Utility and Capital Projects Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Stormwater Utility and Capital Projects Fund Appropriations
be, and the same are hereby, amended and reordained to read and provide as follows:
Stormwater Utility Fund
Appropriations
Appropriated from State Grants
03- 530 - 3014 -9007
$1,611,842
Revenues
VDOT — StormwaterImprovements
03- 530 - 3014 -3014
1,611,842
Capital Projects Fund
Appropriations
Appropriated from State Grants
08- 530 - 9475 -9007
615,207
Appropriated from State Grants
08- 530 - 9462 -9007
123,041
Appropriated from State Grants
08- 530 - 9440 -9007
500,000
Appropriated from State Grants
08- 530 - 9594 -9007
461,405
Appropriated from General Revenue
08 -530- 9462 -9003
123,041
Revenues
VDOT — City -wide Curb, Gutter, Sidewalk
08 -530- 9475 -9475
615,207
VDOT — Garden City Greenway Connection
08- 530 - 9462 -9463
123,041
VDOT — Orange Ave & King St Intersection
Improvements
08- 530 - 9440 -9440
500,000
VDOT— Berkley Bridge Renovation
08- 530 - 9594 -9594
461,405
Fund Balance
E &CD Reserve - Unappropriated
08 -3365
( 123,041 )
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
t���
City Clerk.
' CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 6, 2016
Subject: Acceptance of FYI 7 VDOT Revenue Sharing Program Award -
Authorization for New Projects and Appropriation of Funds
(CM 16-00118)
Background:
On October 8, 2015, City Council authorized the City Manager to submit an
application to the Virginia Department of Transportation (VDOT) for funds from
VDOT's FYI Transportation Revenue Sharing Program in the total amount of
$10,000,000, which required a City match of $10,000,000. Funds were
requested for the following projects:
1. 10`" Street Road Widening Improvement (New Construction)
2. Colonial Avenue Improvements (New Construction)
3. Citywide Stormwater Improvements (New Construction)
4. Citywide Curb, Gutter, and Sidewalk (New Construction)
5. Garden City Boulevard Tail from Riverland Road to 91" Street (New
Construction)
6. Orange Avenue / King Street Intersection Improvements (New
Construction)
7. Berkley Bridge Replacement (New Construction)
8. Citywide Bridge Maintenance
9. Citywide Sidewalk Maintenance
10. Annual Citywide Street Paving Program (Resurfacing)
Considerations:
City staff has been notified that VDOT has awarded the City a total of
$5,234,305 from VDOT's FY17 Transportation Revenue Sharing Program. Per
the City's Programmatic Project Administration Agreement with VDOT for
Revenue Sharing Projects, dated September 9, 2013 and the Extension
Addendum for Revenue Sharing Projects dated May 31, 2016 (which is valid
until June 30, 2019), copies of which are attached, the City is required to match
the amount of $5,234,305.
It should be noted that in prior years, the City received an allocation of $10
million, the maximum that can be awarded. With the decline in Revenue
Sharing Program funds available for allocation, the City will receive a lower level
of funding than in prior years.
VDOT has awarded Revenue Sharing funds for seven (7) of the ten (10) projects
identified above and as set forth below.
1. 10t' Street Road Widening Improvement - $1,000,000. Acceptance and
appropriation of this funding will be authorized in a separate Council
Report. Therefore, acceptance of this project and appropriation of these
funds will not be included in this report.
2. Colonial Avenue Improvements - $922,810. Acceptance and appropriation
of this funding was authorized in a report to Council on August 1, 2016,
by Resolution No. 40591- 080116 and Ordinance No. 40592- 080116.
Therefore, acceptance of this project and appropriation of these funds
will not be included in this report.
3. Citywide Storm Drain Improvements - $1.611.842. City match funding
will be provided by using $1,611,842 from the City's FY 2017 capital
project funds for the Stormwater Improvements Program through a
combination of Utility Fee revenue and planned issuance of bonds.
4. Citywide Curb, Gutter, and Sidewalk (New Construction) - $615,207. City
match funding will be provided by using $615,207 from the City's FY
2017 capital project funds for Curb, Gutter, and Sidewalk (New
Construction) through the planned issuance of bonds.
5. Garden City Boulevard Trail from Riverland Road to 9`" Street - $123.041.
City match funding will be provided from the Economic and Community
Development Reserve.
6. Orange Avenue / King Street intersection Improvements - $500,000. City
match funding will be provided by using $500,000 from the City's FY
2017 capital project funds for Streetscape Projects (New Construction)
through the planned issuance of bonds.
7. Berkley Bridge Replacement - $461.405. City match funding will be
provided by using $461,405 from the City's FY 2017 capital project funds
for the replacement of City bridges through the planned issuance of
bonds.
This Council Report is requesting acceptance, authorization, and appropriation
of Revenue Sharing funds in the amount of $3,311,495 for projects 3 through 7
as identified above.
Recommended Action:
Accept VDOT's award of Transportation Revenue Sharing Program funds in the
amount of $3,311,495 which will be allocated as set forth above among the five
(5) projects (3 through 7), with the City providing local matching funds in the
amount of $3,311,495.
Authorize the City Manager to execute the five (5) VDOT Appendix A
documents similar to the ones attached to this report dated September 6, 2016.
Such Appendices shall be in a form approved by the City Attorney.
Authorize the City Manager to take such further actions and execute such
further documents as may be necessary to obtain, accept, implement,
administer, and use such funds in the amount of $3,311,495 in Revenue
Sharing Program Funds for the five (5) projects as referred to above.
Adopt the accompanying Budget Ordinance to establish revenue estimates for
the FYI VDOT funds and appropriate funding in the same amount to the
expenditure accounts as follows:
a. Citywide Stormwater Improvements - $1,611,842; project account
03 -530 -3014, Storm Drain Improvements.
b. Citywide Curb, Gutter, and Sidewalk (New Construction) -
$615,207; project account 08 -530 -9475, Citywide Curb, Gutter,
Sidewalk FY17.
c. Garden City Boulevard Trail from Riverland Road to 9" Street -
$123,041; project account 08 -530 -9462, Roanoke River Greenway
Connection - Garden City.
d. Orange Avenue / King Street Intersection Improvements -
$500,000; project account 08 -530 -9440, Orange Ave / King St
Intersection Improvements.
e. Berkley Bridge Replacement - $461,405; project account 08 -530-
9594, Berkley Road over Glade Creek Bridge Renovation.
Transfer funding in the amount
Community Development Reserve
Riverland Road to 9" Street project.
RISTOPHER P. MORRILL
City Manager
of $123,041 from the Economic and
to the Garden City Boulevard Trail from
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Mark D. Jamison, P.E., PTOE, Transportation Division Manager
Dwayne R. D'Ardenne, CSM, PWM, Stormwater Manager
PROGRAMMATIC PROJECT ADMINISTRATION AGREEMENT
Revenue Sharing Projects 0®g24- 3l•3bad 739 all 816D
09- 13- 13A11:19 RCV0
THIS AGREEMENT, made and executed in triplicate this 9! day of 7 t
201 by and between the City of Roamke, Virginia, hereinafter referred to as the
LOCALITY and the Commonwealth of Virginia. Department of Transportation, hereinafter
referred to as the DEPARTMENT.
WHEREAS, the LOCALITY my, in accordance with §33.1 -23.05 of the Code of
Virginia (1950), as =coded (the Code), and Commonwealth Transportation Board (CPB)
policy, submit applicsrion(s) for Revenue Sharing funding and tray also administer projects
approved for Revenue Sharing funding by the CM; and
WHEREAS, Appendix A documents the funding allocated to each Project and shall be
developed and included as an anacbment to this agreement. Such attachment may be amended,
revised or removed or an additional Appendix A may be added as additional projects or
funding is approved by the CTB and allocated to the LOCALITY to finance the Project(s)
within the term of this Agreement without the need to execute an additional project
administration agreement; and
WHEREAS, current and future projects approved for Revenue Sharing funding by the
CTB within the term of this agreement and subject to the terms and conditions specified herein
shall be identified on a list which will be included as an attachment to this Agreement as
Appendix B. Such attachment may be amended as additional pmjects are approved by the
C1B and shall be signed by an authorized LOCALITY and VDOT official, without the need to
execute an additional project administration agreement. If any active project with an existing
agreement is incorporated herein, am original project agreement shall automatically terminate
upon inclusion in this programmatic agreement of an updated Appendix A and an amended
Appendix B to reflect that project, and
WHEREAS, both parties have concurred in the LOCALITY's administration of the
phase(s) of work for the respective Project(s) listed in the attachments in acceptance with
applicable federal, state and local laws and regulations and that the locality will certify
compliance with those laws and regulations as presented by dte Department.
NOW THEREFORE, in consideration of the mutual premises contained herein, the
parties hereto agree as follows:
This agreement shall be effective for an initial period of THREE fiscal years and may be
extended by an addendum signed by each party far one additional term of THREE fiscal
years unless a change in policy or the Code necessitates a change in terms and conditions
before the term of this agreement shall have passed. This Agreement shall NOT extend
beyond SIX fiscal years. In the event that a new agreement becomes necessary during
the life of this Agreement, Appendix A and Appendix B may be incorporated within the
am approved agreement upon mutual agreement by both parties.
City Roanoke
2. The LOCALITY shag:
a. Be responsible for all activities necessary to complete the noted phase(s) of each
Pmject shown on the Appendix B and on the respective Project's Appendix A, except
for activities, decisions, and approvals which are the responsibility of the
DEPARTMENT, as required by federal or state laws and regulations or as otherwise
agreed to, in writing, between the parties.
b. Receive individual prior written authorization from the DEPARTMENT to proceed
with each project.
c. Administer the Project(s) in accordance with guidelines applicable to state funded
Locally Administered Projects as published by the DEPARTMENT.
d. Provide certification by a LOCALITY official of compBance with applicable laws
and regulations on the State Certification Form for State aid projects or in another
manner as prescribed by the DEPARTMENT for each project included in Appendix
B.
e. Maintain accurate and complete rewrds of each Project's development of all
expenditures and make such information available for inspection or auditing by the
DEPARTMENT. Records and documentation for items for which reimbursement
will be requested shall be maintained for not less than three (3) years following
acceptance of the final voucher on each Project.
f. No more frequently than monthly, submit invoices with supporting documentation to
the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting
documentation shall include copies of related vendor invoices paid by the
LOCALITY and also include on up-to -date Project summary and schedule tracking
payment requests and adjustments.
g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT
i( due to action or inaction solely by the LOCALITY, the project becomes ineligible
for state reimbursement, or in the event the reimbursement provisions of Section
33.1-44 or Section 33.1.70.01 of the Code, orother applicable provisions of state law
or regulations; require such reimbursement.
IL Pay the DEPARTMENT the LOCALITY's matching funds for eligible Project
expenses incurred by the DEPARTMENT in the performance of activities set forth in
paragraph 3.a
i Administer the Project in accordance with all applicable federal, state, end local laws
and regulations. Failure to fulfill these obligations may result in the forfeiture of
state -aid reimbursements. DEPARTMENT and LOCALITY statl9 will work together
to woperatively resolve any issues that we identified so as to avoid any forfeiture of
state -aid funds.
oAGApprovd Q8Fie n12 2
City Roanoke
j. If legal services other than those provided by staff counsel am required is connection
with condemnation proceedings associated with the acquisition of Right-ef- -Way, the
LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of
outside counsel approved by the Office of the Attorney General. Costs associated
with outside counsel services shall be reimbursable expenses of the project.
k. For projects on facilities not maintained by the DEPARTMENT, provide, or have
others provide, maintenance of the Project upon completion, unless otherwise agreed
to by the DEPARTN ENT.
3. The DEPARTMENT shall:
a. Pcrfartn arty actions end provide my decisions and approvals which are the
responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties.
b. Upon receipt of the LOCALITY's invoices putmant to paragraph 2.f reimburse the
LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such
reimbursements shall be payable by the DEPARTMENT within 30 days of an
acceptable submission by the LOCALITY.
c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of
eligible Project expenses incurred by the DEPARTMENT in the pertormance of
activities pursuant to paragraph 2.a
d. Audit the LOCALITY'S Project records and documentation as may be requited to
verify LOCALITY compliance with applicable laws and regulations.
e. Make available to the LOCALITY guidelines to assist the parties in carrying out
responsibilities under this Agreement.
Appendix A identifies the specific funding sourcrs for each Project under this
Agreement, phases of work to be administered by the LOCALITY, and additional
project- specific requirements agreed to by the parries. There may be additional elements
that, once identified, shall be addrmsod by the parties hereto in writing, which may
require an amendment to this Agreement.
If designated by the DEPARTMENT, the LOCALITY is authorized to act as the
DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section
33.1 -94 of the Code.
6. Nothing in this Agreement shall obligate the parties hereto to expend or provide my
fiends in excess offends weed upon in this Agreement or as shall have been included in
an annual or other lawful appropriation. In the event the cost of a Project under this
agreement is anticipated 10 exceed the allocation shown for such Project on the respective
Appendix A, both parties agree to cooperate in providing additional funding for the
Project or to terminate the Project before its cost exceeds the allocated amount, however
OAGAWMW0611flr2a12 3
City Roamke,
the DEPARTMENT and the LOCALITY shall not be obligated to provide additional
funds beyond those appropriated pursuant to an annual or other lawful appropriation.
Nothing in this agreement shall be construed as a waiver of the LOCALITY's or the
Commonwealth of Virginia's sovereign immunity.
S. The Parties mutually agree and acknowledge, in entering this Agreement, that the
individuals acting on behalf of the Parties are acting within the scope of their official
authority and the Parties agree that neither Party will bring a suit or assert a claim against
any official, officer, or employee of either party, in their individual or personal capacity
for abreach or violation of the terms of this Agreement or to otherwise enforce the terms
and conditions of this Agreement. The foregoing notwithstanding, nothing in this
subparagraph shall prevent the enforcement of the terms and conditions of this
Agreement by or against either Party in a competent court of law.
9. The Parties mutually agree that no provision of this Agreement shall create in the public,
or in my person or entity other then parties, rights as a third party beneficiary, hereunder,
or authorize my person or entity, not a piny hereto, to maintain my action for, without
limitation, personal injury, property damage, breach of contract, or term of money, or
property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to
the terms of this of this Agreement or otherwise. Notwithstanding any other provision of
this Agreement to the contrary, unless otherwise provided, the Parties agree that the
LOCALITY or the DEPARTMENT shall not be bound by my agreements between
either parry and other persons or entities concerning my matter which is the subject of
this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing,
received a true copy of such agreement(s) and has affirmatively agreed, in writing, to be
bowd by such Agreement.
10. This agreement may be terminated by either party upon 30 days advance written notice.
Eligible Project expenses incurred through the date of termination shall be reimbursed in
accordance with paragraphs 2.0 2.g, and 3.b, subject to the limitations established in this
Agreement and Appendix A. Should the LOCALITY unilaterally cancel a project
agreement, the LOCALITY shall reimburse the DEPARTMENT all state funds
reimbursed and expended in support of the project, unless otherwise mutually agreed -
upon prior to termination.
THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has
been prepared jointly by the panics and shall be construed simply and in accordance with its fair
meaning and not strictly for or against my piny.
THE LOCALITY and the DEPARTMENT further agree that should Federal -aid
Highway funds be added to my project, this agreement is mo longer applicable to that project and
the applicable Appendix A shall be removed from this agreement and the Standard Project
Administration Agreement far Federal -aid Pmjects executed for that pmjecc
THIS AGREEMENT, when property executed, shall be binding upon both pries, their
successors, and assigms.
OAG Am.vedafirta12012 4
City Roanoke
THIS AGREEMENT may be modified in writing by mutual agreement of both parties.
IN WITNESS WHEREOF, each parry hereto has caused this Agreement to he executed
as of the day, =nib, and year first herein written.
CITY OF ROANOKE, VIRGINIA:
AufthIdpy Ft4dutlpJi Plc. 39770.OM13
Chrislophar P- Morrill
Typed or printed name of signatory
Title
Date
Date
Signature of Whness
NOTE: The official signing for the LOCALITY must attach a certified copy of his or her
authority to execute this agreement.
COMMONWEALTH OF VIR
IA, DEPARTMENT OF TRANSPORTATION:
01hiffiblsionif of
ighways
Date
Commonwealth ofv"nginia
Department of Transportation
Signature ofW,(nes9 — Date
Attachments
Appendix A (for each project covered under this Agreement)
Appendix B (listing Project(s) covered under this Agreement)
APNOPdaaon and Fulls fta,*ed
ror y2 Cddrad CeNeed
r^11.1� ey� Approved as to Fwm:a��issu.�:— (9" /P -t3)
D.T tI ITi
A rft M.: V rk A¢- d /dd p7rp �Q
u ry " /3
DAG Approved 0017812012
PROGRAMMATIC PROJECT ADMINISTRATION AGREEMENT
EXTENSION ADDENDUM
Revenue Sharing Projects
THIS ADDENDUM is made and executed in triplicate this 5t day of 20&7
by and between the City of Roanoke Virginia, hereinafter referred to as the LOCALJTY and the
Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the
DEPARTMENT.
WHEREAS, the LOCALITY and the DEPARTMENT, entered into a Programmatic Project
Administration Agreement for Revenue Sharing Projects on September 9, 2013; and
WHEREAS, said agreement has an initial term of three fiscal years (each year beginning July
In - June 30a'), and will expire on June 30, 2016, and may be extended for one additional term of three
fiscal years; and
WHEREAS, the parties to the agreement hereby declare their intent to extend said agreement as
provided in Paragraph 1 of said agreement and further declare that such terms and provisions provided
therein shall remain unchanged.
NOW THEREFORE, in consideration of the mutual promises contained therein and in this
Addendum, the parties agree to extend said agreement for one additional term of three fiscal years with a
new expiration date of June 30, 2019.
IN WITNESS WHEREOF, each party hereto has caused this Addendum to be executed as of the
day, month, and year first herein written.
M ANOKF, VIRGINIA: Aulhodzed by Resolution No. 60493 -050216
Approved as to Form:
Chnstoohor P. Morrill 5- 6 -16
Typed or printed name of signatory y� stant Gly Aaomey
nee er
Ti le Datc
�' C$Dgdol(o
Si elute of i acs ate
NOTE: The official signing for the LOCALITY must attach a cenified copy of his or her authority to
execute this addendum.
NWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION:
Chief of Poi ate
Commonwealth of Virginia
Department of Transportation
iJ)a�'1tA.9 - Cam. X-/- u�
Signature of Witness Date
A,rIl. Ax
nslrvgion of EiKe aM peEslnan a91es Jn GaNen CIty BOUlevertl ry MBDmE
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APPENDI %A2
UPC. 1073DB Localdv City of Financed
reject Locator, *4
4011 -1520
Lov'iry DUNS#
ON704316
ocably Addrers( cl Zl r4):
15 ChurtI Ave. SAN,
broke, VA 24011
reps nlersedbn Improvements- Orange Avenue and King Street
ran. 0.51 mi S D( Int with Oran a Ave MP 0.95
phin
Ina with Oran a Ave MP 1 66
aalway
FYrga
Predict Cohan AND Luk.P h540 WIMSI
Luke. PU h Roan° eVa v
epammnA Prated Co M[mWrCOMacI'nlo Adam Cassmwsk1: 540387 -5408
Adam Ca,eSdddvrkif1,vdot.yiminiaeQv
P
et Chat and Reimbursement. z' I! z
Revenue 5lrch
M.A.. Relmbursmnerd a San ammtl0
phin
Eatadbbd Prom Costs
FYrga
Local % Pad ti Yon N,
Loral Sham Amours
(Esllmalee Ca. - Local LDUay
(M. neinbunermho -Eat.
(AaB.C.DIE.F)
'Gaa
$1.250,000
(cmnasao*bw Ownb•I
Funds T p
Share)
VDDT
rallor E
$20000)
R—nm Shari
`A•A
SIMON
slw'm
SO
$0
$0
30
SO
S0
S200OA
$150.008
6150,00]
M of Wa
$IN=
RevanueStrarry
550000
$50.000
s0
w
Tested RW
Seem
$50,000
$50.003
Omlrvction
52100000
Rev[r51wd
504
51050,000
S1,03D00
SO
$0
Total CR
RAN 000
$1.050 Doe
f1,050000
otal EslYnYeE Cold
$2.153a No
61.M1100
51.25000 $1.234000
Twl Maalmum Rabanduarldmunt by VDOT IO Lomli Loss LOCal Shan 51,25,000
Eellmaled Time Ritisiburedurrearel by VOOT to Lacle Lee. Local Share bars VOOT Extumaind 1.23450
two .:.._ ... .w.e... s, yons _..v...y....:.:.....
ne Prroject y,11 aORiiblartpIn aunlernu wild VD Oh Locally AdmlnlzlaeEPMeps Marl
nee pn will bemmxMeaaM Mara. in e¢w.0. Pro YDOTa. Urban Manual (List Appropriate GYlEeor Manua,
TNa pmjec(b a Revenw Snarirq project aM rear Iollav Na Procedures aal IDnh n tlu Guipa to Na Ravenw She:lrg Program.
TM LM➢ply rs mrMrae 10 YPaate bra deed. by Yra la lan an s.,dr-ord Sroule IM eesign lealves YI IM pmjetl M altered Ey Ne LoGlily subiequaM to pNjM mmplellDn witMx approval
I IFp DrrbvN, IM Ixu41y IpM1artnly pgTm, by NMabn of IM1is a0reemeM, 10 make RstilNUn, either pM1yslully or monalatlly, as r[4YIrM Ey1M Depanmenl
iNa bellmlbdfum3 p'ujetl. TMloullly sMY Yre3pomiEle for any e0pitionelNMlrq In ucesad S1 ,2W,30 (I( applicable)
EffvnaRSe yrol VDOT- weaaarc WMenlIgomspnh SERF pl5c!arulaj eana appoint pryhunceala»larwit ma/r yeaioalrocanel V00TNargea
In acmnsn[e MN 5332 -]5/ of Xre LeEe NVipvria, IN, pvjed must Ce INIIaIeE aM al least a anion oltM M1JMn mpendad wlNin orn year olalrpcalion.
twt IN0rte4 by JWy 1, 3016 Vro pmjM may be stR{e[t to Beallocatlon.
nil Pr ject spat of a Progrsrme@ Prq[OAeminlshative Agreement for Revenue Sharing Pm etla Any mvislm to Nl3Append4 A MY also require a ravlalon la lm App[nnla B theta, penal
e sand'' M
Reverse Sha rq Foods above mnsia101 Ne lorshairq Focal Veen:
•FY16- S1.50p0(575000 Santa Mato. 3750,00° Levi Moduli)
•FY 17- f1,3),0](3533]Sala Math: S500,INq LOOI Maltlr
ANlancee LoWlry OMGal ever dale
AkMtlud VDOT Critical
Rernmmend al- aM cats
Jay Guy, Program Manager
Typed or NoW... IS person slgnlrg Typed w p aided rarrY®BbIRB/SplArp
Reveres
Revenue 5lrch
A0gini Allocations
Stale Match
Local Match
1
(AaB.C.DIE.F)
'Gaa
$1.250,000
51.250.000
$2.500,000
two .:.._ ... .w.e... s, yons _..v...y....:.:.....
ne Prroject y,11 aORiiblartpIn aunlernu wild VD Oh Locally AdmlnlzlaeEPMeps Marl
nee pn will bemmxMeaaM Mara. in e¢w.0. Pro YDOTa. Urban Manual (List Appropriate GYlEeor Manua,
TNa pmjec(b a Revenw Snarirq project aM rear Iollav Na Procedures aal IDnh n tlu Guipa to Na Ravenw She:lrg Program.
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twt IN0rte4 by JWy 1, 3016 Vro pmjM may be stR{e[t to Beallocatlon.
nil Pr ject spat of a Progrsrme@ Prq[OAeminlshative Agreement for Revenue Sharing Pm etla Any mvislm to Nl3Append4 A MY also require a ravlalon la lm App[nnla B theta, penal
e sand'' M
Reverse Sha rq Foods above mnsia101 Ne lorshairq Focal Veen:
•FY16- S1.50p0(575000 Santa Mato. 3750,00° Levi Moduli)
•FY 17- f1,3),0](3533]Sala Math: S500,INq LOOI Maltlr
ANlancee LoWlry OMGal ever dale
AkMtlud VDOT Critical
Rernmmend al- aM cats
Jay Guy, Program Manager
Typed or NoW... IS person slgnlrg Typed w p aided rarrY®BbIRB/SplArp
A,,.rdr.A Data: WIV2016
Proed Number, 0000.128 -R93 UPC: 100046 CFOAN WA LoraE . CII ofnownsee
mJW Lamtm a4'. 4 IM t
Lccaky ON N W5]04116
Loo Po, ACUm55111K1 ♦91
215 Chu1G Ave. SW
gpacLe, VA 24011 -1517
CityaiEe Drainage Improvements
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6tlma1e0TWI Ralmlunemml VOOT In LOCalh Leas LOCH Sham feet Ea en fLSBBb4
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PmFn may na aupNn to dova[.Iion.
• TrB popp p pm d e Pmprmrrwtic Prgact MmmnVa+vegamm�enl Im Revenue 3—,, Pmpna My nv>m la InuppGerelie grail elaa revuirauniaion la tMPoMneu fi I+W b pen
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Typ.O nr printed rime d penm 111, Rv &ad Jv^e 15. 211, Typed Or pr'. nud name dpenon
ADRepLla A Date: 6/2912016
Protect Number. UOWd2B R94 UPC', 108849 CFDAe NIA Laced. City.fRoyealky.
Iolecl LO ®Iron H
24011-1517
Locellly UN a 006)04)16
IY AOErlaB 11 MI ZIP HI,
313 Cturth Ave. SW
RWmke. VA 24011 -1517
pe ClMde 1.—Ix lm,-ad e015
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Total Maximum Reimbursement by VOOT to Lew Lea Local Shan 5515,207
EAlmateO TOW Ralmpursemenl W VOOT ID Locisfity ilress Local Sllne and V00T U n $594207
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State
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• Tiny Aged 13 Rrvenw Shoinp"yq- 1lollex Ne prx.Mrtas wl lore, in the Wras Ito Panama Eye no Prrynm
o NI.IWa inclWetlm 0n eppergin Nye ye— lof.— .,I.ep I In. I— povemment a WON or.— neoluean
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wroa101 be Defenment IM /costly Ielsenoy Bgreee ey a,. d Its BgreemeM. to mef In.a..ei0n pets cat, or mmelanly, es re Wired by Ne Cepanmert
.Tros. limn. MOs pq¢t ILooaht,.11 be r .... rate. 11 enya.Nonal Anan9St."a, 1 $615.207 lil eppllgplel
• EsemN. ali say,tOT apnsu ve oc al on VUOT cal a SEPP seater ar at east bare n Mh.ail,o co entIN rr may reyeam eatanel VpOT Gagn
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Dropd may ee suejetl to CeelqullOn.
•TNSprgepwp. ote ProrTannalic Pmiscradare rears Apnement lm R e'ra nun Spun, Prgeas anpn son to the Appmqu a.1.1. rapJm o no-ion to Ne Apopgv B Inol B pen
of the.1.renl.
• Meer. Snwinp 1u 1 alma emsisl al Na Itllw,9 F one Yeas
o FY17 $1.2M4141M152o)IOmplymelenam W15207VOOTmol&f
Assanz.1.1111 OPitlal and Oale .W Inmvd Vppl Otfivel
Recter...11mendoae
Typ.vpnnl.nemeolpenen Npnin9 Rank. Juna15.2016 Tp. or pint. name olpcsai spninp
APPeltllaA Data: 612812016
Prow NOmbe[ Woo- 12bR03 IJPC: 106851 CFOAfi WA Locafte GN O1 ROarwke
road Luealbn ZIP4472401 1 -6605
uecally UNSPO 70 1
O.hI ApUrteelnci ZIP +4)I
215 Church Ave. SW
Roanoke. VA 04011 -I517
Pmpd Namallra.' '
AOgmgeto
My. Berkeley Bridge al"Street NE, re0onsbucllon of road and bridge replacement.
Revenue Sbadrg
fammany Road
Albcallena
11(im Street
Local MaIcA
we4/ Prgetl Meese raXen We Use Puce, 5k0d53 Wet I- k P e Ro
oM
vv0ol.vi
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45]].190
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l.:STy'
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50 f106r.eW
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be MreN
Tien mpy be.wianb degep[pppn
fIA81,0]0
fte,luB
31.500.o0a
FSIImM. TewP ' c>sbe
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Total Mallomm ReModbuyeament by VDOT to Locality Law Lw[al Sham 5481.405
6stlmated Total Raimbuddessons, by VDOTb LOCaI Law LOCal6Nnend VD0T Ea a sj I 5445A05
lopoleacall FleuMli
AOgmgeto
Revenue SheMg
Revenue Sbadrg
Albcallena
Slate Match
Local MaIcA
Local Funae
$461.405
5461.405
45]].190
51.500 -600
' PM.. aM pleselt 6pclBO Furall, Regufnmanb:
.Resp,ew sea as vMinifleretl'm Bdurdmre M VBfrs Lover4muYSIeM Pmcls Memel
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e Eatimat. epide VCOT V VpvnaaaanbesvG on WOT wo[oelnp SERP Qlepptluda) C.'mipeCWn My aodumN eaavlpr'[e msymuA In eGEllionN VDOT Nupes
• F ewe, §lJ 2 J9aIlM Cote of V)pr>a, IAe wqm must be W4N. ones sl basf o pwtipnoltaunGS mpenG. rrtM me y<or pl vlksallm. H m1.lrv'iel. by iMY 1, ie11 Ne
be MreN
Tien mpy be.wianb degep[pppn
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od Me apeemM
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n.¢ammvMaem grid Data
Typed wp.,W rvme Pl peraw. 11,l, Rvv,vd Jul. 15 , 20th
T1yed or pdNW nerve M pareen 3J9,"m
6 V, ,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of September, 2016.
No. 40636 - 090616.
AN ORDINANCE authorizing and approving a one -time payment to certain City
employees who did not receive a fill raise for the 2016 -17 fiscal year because they reached the
maximum salary for their pay ranges and dispensing with the second reading of this Ordinance
by title.
WHEREAS, twentycight City employees have reached the maximum salary within their
pay range, and to the extent they were otherwise qualified, were unable to realize the fill benefits
of the salary increase approved by City Council as a part of the 2016 -17 pay ordinance and
WHEREAS, City Council desires to acknowledge the continued good work of these City
employees by granting them a one -time payment in the amount of the difference between the
salary increase these employee's received and the amount they would have received had they not
reached the maximum salary for their pay range, to the extent that such employees are otherwise
qualified for an increase in pay.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
I. All full -time and permanent part-time employees in the classified service of the
City who, as of July 1, 2016, were unable to receive the full benefits of the salary increase
approved by City Council as a part of the 2016 -17 pay ordinance adopted by City Council on
May 9, 2016 as Ordinance No. 40501- 050916, shall receive a one -time payment in the amount of
the difference between the salary increase these employees received and the amount they would
have received had they not reached the maximum salary for their pay range, to the extent each
such employee is otherwise qualified for a pay raise in accordance with City personnel policies
and procedures.
2. This one-time payment shall be subject to all applicable tax withholdings.
3. This one-time payment shall not constitute a part of the employee's salary, nor
Shall such one -time payment be considered or construed as wages earned for the proposes of
computing an employee's retirement benefits or for purposes of calculating any future pay
increase, including a pay increase based upon an employee's promotion.
4. Pursuant to the provisions of Section 12 of the City Charter, City Council
dispenses with the second reading of this Ordinance by title.
ATTEST:
� L �Y'.;�TJ4"
City Clerk �-
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 6, 2016
Subject: One -Time Payment To City Employees Who Did Not Receive A
Full Pay Raise For Fiscal Year 2016 -2017 (CM16- 00129)
Background
The budget for Fiscal Year 2016-2017 included funding for a two percent (2 %)
base pay increase for employees who achieved the required performance score
on the annual performance evaluation. If the two percent base pay increase
resulted in the base salary of the employee exceeding the maximum annual
salary for the applicable pay grade, the employee was eligible to receive the
increase in such amount that would not exceed the maximum for the applicable
pay grade, as defined in the Pay Ordinance adopted by City Council on May 9,
2016.
A total of 28 employees received only a partial increase or no increase in base
pay given their respective base salaries and the maximum annual salary for the
applicable pay grade.
Considerations:
City Council approval is required to provide a one -time payment in the amount
of the difference between the salary increase the aforementioned employees
received and the amount they would have received had they not reached the
maximum salary for the applicable pay grade, to the extent that such
employees are otherwise qualified for an increase in pay. The estimated cost to
provide the one -time payment is $33,000. There is not an incremental cost to
provide the one -time payment as funding is available from the budget
allocation for the general base pay increase.
Recommended Action:
Approve the attached ordinance to provide a one -time payment in the amount
of the difference between the salary increase the aforementioned employees
received and the amount they would have received had they not reached the
maximum salary for the applicable pay grade, to the extent that such
employees Are otherwise qualified for an increase in pay.
-9 --------- --------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Barbara A. Dameron, Director of Finance
Michele M. Vineyard, Director of Human Resources
September 7, 2016
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
CECELIA T. W EBB, CMC
Assistant Dopaty City Clerk
I am enclosing copy of Ordinance No. 40637- 090616 repealing Section 21 -44.1,
Aggressive solicitation and sales definitions: prohibited acts and penalties: Article 1, In
General, Chapter 21, Offenses - Miscellaneous, of the Code of the City of Roanoke
(1979), as amended; providing for an effective date.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 6, 2016; and is in full force and effect
upon its passage.
Sincerely, ^
uA.l J O ~
�Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
c: The Honorable Brenda S. Hamilton, Clerk, Circuit Court
Rick Kahl, Clerk, General District Court
Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court
Stephen D. Poff, Chief Magistrate, Office of the Magistrate
Joey Klein, Law Librarian
Donald S. Caldwell, Commonwealth's Attorney
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Timothy Jones, Chief of Police
CITY OF ROANOKE
Q)
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (548)853 -2541
Fnr: (540) 853 -1145
STEPHANIE M. MOON REYNOLDS, MMC
E -mail: elerk(rkoanokevn.8nv CECELIA F. MCCOV
City Clerk
Deputy City Clerk
September 7, 2016
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
CECELIA T. W EBB, CMC
Assistant Dopaty City Clerk
I am enclosing copy of Ordinance No. 40637- 090616 repealing Section 21 -44.1,
Aggressive solicitation and sales definitions: prohibited acts and penalties: Article 1, In
General, Chapter 21, Offenses - Miscellaneous, of the Code of the City of Roanoke
(1979), as amended; providing for an effective date.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 6, 2016; and is in full force and effect
upon its passage.
Sincerely, ^
uA.l J O ~
�Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
c: The Honorable Brenda S. Hamilton, Clerk, Circuit Court
Rick Kahl, Clerk, General District Court
Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court
Stephen D. Poff, Chief Magistrate, Office of the Magistrate
Joey Klein, Law Librarian
Donald S. Caldwell, Commonwealth's Attorney
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Timothy Jones, Chief of Police
fN TI n: COT INC] FOR Ttat CITY OF ROANOxE, VIRGINIA
'Che 6tl� day of Sep teniber, 2016.
N, 40637- 090616.
AN ORDINANCE rcpcaling Section 21 -44.1, AggILessive solicitation and sales,,
definitions: prohibited acts and oenahicss Article I, In General, Chapter 21, Offenses -
Miscellaneous, of the Code of the City of Roanoke (1979), as amended; providing for an
effective date; and dispensing with the second reading of this Ordinance by title.
BE IT ORDAINF,D by the Council of the City of Roanoke that
I. Section 21 -44.1, Aeeressive solicitation and sales: definitions; prohibited acts and
enalt� Article 1, In General, Chapter 21, Offenses - Miscellaneous, of the Code of the City of
Roanoke (1979), be and it is hereby REPEALED.
2. This Ordinance shall take effect upon its passage.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading by
title of this ordinance is hereby dispensed with.
ATTEST:
"00� YY) - yveT41--
City Clerk.
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 2401 M595
TELEPHONE 540. 853.2431
FAX 540.553 -1221
EMAIL ciryatty(Om mokeve.gov
September 6, 2015
The I- lonorable Sherman P. Lea, Sr., Mayor
and Members of City Council
Roanoke, Virginia
Re: Amendment to Chapter 21, Motor Vehicles and Traffic of the
Code of the City of Roanoke, Virginia (1979), as amended,
by repealing Section 21 -44.1.
Dear Mayor Lea and Members of Council:
Background:
Timothy R. Spencer
Steven J. Talevi
David L. Collins
Heather P. Ferguson
Laura M. Carini
Assistant City Attorneys
Recent developments in the law have caused the provisions of the City's aggressive panhandling ordinance
codified in City Code Section 21 -44.1 to come into legal question. Both the City of Charlottesville and
Henrico County have had their panhandling ordinance struck down by the courts because they were found to
have violated the citizen's First Amendment rights of free speech. In Clatterbuck v. City of Charlottesville,
the United States Court of Appeals for the Fourth Circuit found that "[t]here is no question that panhandling
and solicitation of charitable contributions are protected speech under the First Amendment." The Fourth
Circuit also noted that public streets and medians qualify as traditional public forums. Therefore, the City
Attorney has recommended that the City repeal City Code Section 21 -44.1.
Considerations:
The repeal of Section 21 -44.1 is necessary due to the Fourth Circuit's recent rulings in cases involving the
City of Charlottesville and Henrico County. Section 21.44.1 enumerates eight types of conduct that are
prohibited including (i) prohibiting individuals from soliciting money from others who are eating at outdoor
dining facilities, or (ii) prohibiting an individual from soliciting funds form another individual within fifteen
(15) of the entrance of a bank. These types of restrictions have been held to be unconstitutional by the
Fourth Circuit. Therefore, as shown in the attached ordinance, Section 21 -44.1 is being repealed in its
entirety. (Exhibit A) The City is able to address certain aggressive behavior through enforcement of other
laws. For example, Section 21 -44.1 prohibits an individual from intentionally touching another individual
while soliciting money. This intentional behavior can be addressed through the existing assault and battery
laws.
Recommended Action:
Adopt the accompanying ordinance to repeal Section 21 -44.1 of Chapter 21, Offenses Miscellaneous, of the
Code of the City of Roanoke, Virginia (1979), as amended.
Sincerely,
Daniel J.agha�
City Attorney
DJC /lsc
Christopher P. Morrill, City Manager
R. Brian Townsend, Assistant City Manager
for Community Development
Sherman Stovall, Assistant City Manager
for Operations
Barbara Dameron, Director of Finance
Troy D. Harmon, City Auditor
Timothy S. .Tones, Chief of Police
Donald Caldwell, Commonwealth's Attorney
Stephanie Moon Reynolds, City Clerk
eCITY COUNCIL REPORT
To: Honorable Mayor and Members of City Council
Date: September 19, 2016
Subject: Melrose Orange Target Area (MOTA) Committees
The following is in response to a question from members of City Council at a
recent City Council meeting regarding the Committee structure and community
input process for the Melrose Orange Target Area (MOTA) project.
The MOTA Steering Committee is made up of City staff, including Keith Holland
and Crystal Hypes of our HUD Office; Wayne Leftwich, Katharine Gray, and Bob
Clement of the City Planning Department, and Frederick Gusler of the Roanoke
Redevelopment and Housing Authority (representing the Roanoke
Neighborhood Revitalization Partnership). A different City department each
month is invited to this committee meeting to discuss what role, if any, that
department may play in services or programs to assist the target area. This
committee meets on the first Monday of each month.
Bi- monthly meetings with the Neighborhood Stakeholders of MOTA are held at
the Goodwill of the Valley's offices on Melrose Avenue, N.W.. These meetings
are open to the public to encourage broad -based attendance, input and
participation. Local community organizations and civic groups with interest
within the MOTA are encouraged to attend the meetings. The most recent
meeting was held on September 12th. A total of 34 attendees were at that
meeting. The next meeting with Stakeholders is scheduled for Monday,
November 14th at 6:00 pm. The meeting sign -in sheet from the most recent
MOTA Stakeholder meeting is attached to this memo. An ongoing contact data
base is derived from each meeting sign -in sheet for future reference and use.
If there are any questions, please do not hesitate to contact me
ISeW1 I - ' --- --
Brian Townsend
Assistant City Manager for Community Development
Attachment
Distribution: Council Appointed Officers
c
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
_
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'1'ei,hone: (540)853 -2541
Fax: (541)853 -1145
STEPHANIE M. MOON REYNOLDS, MMC
6 -nail: clerk(nlmnnnkevn . gav
CEC'ELIA F. MCC'OY
City Clerk
Deputy City Clerk
CF.CELIA T. WEBB,(-MC
September 12, 2016
Asoklnn[ Deputy City Ckrk
Paula L. Prince
550 Mountain Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Prince:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 6, 2016, you were reappointed as a member of the Human Services Advisory
Board for a four -year term office ending November 30, 2020.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service as a member of the Human Services Advisory
Board.
Sin rely, M.
I—' I ""' dfrt� �
Stephanie M. Moon Reyn MM
City Clerk
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of September 2016, Paula L. Prince was
reappointed as a member of the Human Services Advisory Board for a four -year term of
office ending November 30, 2020.
Given under my hand and the Seal of the City of Roanoke this twelfth day of
September, 2016.
ut- y,
City Clerk
Cheryl W. Hartman
2423 Stanley Avenue, S. E.
Roanoke, Virginia 24014
Dear Ms. Hartman:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 6, 2016, you were reappointed as a member of the Human Services Advisory
Board for a four -year term office ending November 30, 2020.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service as a member of the Human Services Advisory
Board.
Sinc rely,
Stephanie M. Moon Reynolds, M
City Clerk
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
CITY OF ROANOKE
Q)
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fnx: (541) 853 -1145
5 "r El- 11AN1E M. MOON REYNOLDS, MM(
CECELIA F. MCCOY
City Clerk
Deputy ('Ity Clerk
CECEIAAT. WEBB,('.MC
September 12, 2016
A,,im.nt Deputy City Clerk
Cheryl W. Hartman
2423 Stanley Avenue, S. E.
Roanoke, Virginia 24014
Dear Ms. Hartman:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 6, 2016, you were reappointed as a member of the Human Services Advisory
Board for a four -year term office ending November 30, 2020.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue your service as a member of the Human Services Advisory
Board.
Sinc rely,
Stephanie M. Moon Reynolds, M
City Clerk
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of September, 2016, Cheryl W. Hartman
was reappointed as a member of the Human Services Advisory Board for a four -year
term of office ending November 30, 2020.
Given under my hand and the Seal of the City of Roanoke this twelfth day of
September, 2016.
�-n. 0 *^
City Clerk
C�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chn,eh Avenne,S. W., Room 456
Roitnoke,Virginin 24011 -1536
r .-
'I elePLOUC (540)853 -]541
F9, (5411)853 -1145
SFE11 IAN I E M. MOON REYNOLDS, MM(
F-nelL clvrk(nrunnokcv "'kO4
CT(' EL IA F. MC' COY
C'ily Clerk
Depmy City Clerk
September 12, 2016
C E( ELIA T. WEBB, CMC
Anielnnt retitle City Clerk
Marion Vaughn- Howard
1632 Flora Lane, N. W.
Roanoke, Virginia 24017
Dear Ms. Vaughn- Howard:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 6, 2016, you were reappointed as a member of the Human Services
Advisory Board for a four -year term office ending November 30, 2020.
Once the Oath has been administered, please return a signed copy to the City Clerk's
Office prior to serving in the capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required 'Yo
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service as a member of the Human
Services Advisory Board.
Sincer ,
A ly�T) To ��
Stephanie M. Moon Rey olds, MM
City Clerk
Enclosures
pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of September, 2016, MARION
VAUGHN- HOWARD was reappointed as a member of the Human Services Advisory
Board for a four -year term of office ending November 30, 2020.
Given under my hand and the Seal of the City of Roanoke this twelfth day of
September, 2016.
City Clerk
C�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chinch Avenue, S. W., Room 456
Roanoke, Virginia 240114536
'Ielephouc (54D)R53-2541
FI,%: (540)8.51-1145
SIEPIIANIE M. MOON REYNOLDS, MMC.
F —nm IL elerk(w... okevu.6ev
CECELIA F. MCCOV
City Clerk
Deputy City Clerk
September 12, 2016
CECELIA T. WEBB, C'MC
Assislaw Deputy City Clerk
Corbin Prydwen
1205 Chapman Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Prydwen:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 6, 2016, you were appointed to replace Justina Megginson as a Property
Management representative of the Building and Fire Code Board of Appeals for a term
ending June 30, 2019.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a Property
Management representative of the Building and Fire Code Board of Appeals.
Sincerely, M
Reyn
Stephanie M. Moon s, MMC
City Clerk
Enclosures
Tina Carr, Secretary, Building and Fire Code Board of Appeals, with application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of September 2016, CORBIN PRYDWEN
was appointed to replace Justina Megginson as a Property Management representative
of the Building and Fire Code Board of Appeals for a term ending June 30, 2019.
Given under my hand and the Seal of the City of Roanoke this twelfth day of
September 2016.
City Clerk '
Officer Fatima Foster
744 Catawba Drive
Salem, Virginia 24153
Dear Officer Foster:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 6, 2016, you were appointed to replace Trista S. Wallace as a Law
Enforcement representative of the Towing Advisory Board for a term ending October 31,
2018.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a Law Enforcement
representative of the Towing Advisory Board.
Sincerely, 5QATO
n Stephanie M. Moon Reyn , C
City Clerk
Enclosures
Timothy Spencer, Assistant City Attorney, with application
CITY OF ROANOKE
Q)
Q)
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Roma 456
.'u" " *�
Ronnoke,Wglnin 24011-1536
'1'cicpknna (540)953 -2541
fox: (540) 853 -1145
Si I'EPIIAN IE: M. MOON REYNOLDS, MM('
E-nuflh vlerk(nronnnkw "'R "°
CECELIA F. MCC OV
City ('lerk
Deputy City Clerk
September 12, 2016
CECELIA T. WEBB, CMC'
Asvltont Depntr Cip' Clerk
Officer Fatima Foster
744 Catawba Drive
Salem, Virginia 24153
Dear Officer Foster:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 6, 2016, you were appointed to replace Trista S. Wallace as a Law
Enforcement representative of the Towing Advisory Board for a term ending October 31,
2018.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a Law Enforcement
representative of the Towing Advisory Board.
Sincerely, 5QATO
n Stephanie M. Moon Reyn , C
City Clerk
Enclosures
Timothy Spencer, Assistant City Attorney, with application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of September 2016, FATIMA FOSTER was
appointed to replace Trista S. Wallace as a Law Enforcement representative of the
Towing Advisory Board for a term ending October 31, 2018.
Given under my hand and the Seal of the City of Roanoke this twelfth day of
September 2016.
City Cie
tr�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)8532541
F": (540)853 -1145
S1 LP11AN1E M. MOON REYNOLDS, MM(
E -nwil: elerk(n]ronnoknvn.gnv
CECELIA E. MCCOY
City Clerk
Deputy City Clerk
September 12, 2016
CECELIA T. WEBB, CMC
AW,tenl Deputy City Clerk
Captain Chester Smith
Roanoke City Police Department
348 Campbell Avenue, S. W.
Roanoke, Virginia 24016
Dear Captain Smith:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 6, 2016, you were appointed to fill the unexpired term of Deputy Chief
Samuel Roman as a Law Enforcement representative of the Towing Advisory Board for
a term ending October 31, 2018.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act"
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a Law Enforcement
representative of the Towing Advisory Board.
Sincerely,
, Y� �
Stephanie M. Moon nod ,MMC
City Clerk
Enclosures
c: Timothy Spencer, Assistant City Attorney, with application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of September 2016, CHESTER SMITH was
appointed to fill the unexpired term of Deputy Chief Samuel Roman as a Law
Enforcement representative of the Towing Advisory Board for a term ending October 31,
2018.
Given under my hand and the Seal of the City of Roanoke this twelfth day of
September 2016.
=1b
Dear Mr. O'Hare:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 6, 2016, you were reappointed to the Youth Services Citizen Board to fill
your unexpired term of office ending June 30, 2018. You will be replacing Kristine
Safford as a Citizen at Large representative.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required `to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Youth Services Citizen Board.
Sincerely, N�, p�,,,
Stephanie M. Moon Reyn ds, M C
City Clerk
Enclosures
c: Aisha Johnson, Assistant to the City Manager
CITY OF ROANOKE
a
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
relepkono: (540) 853-2541 1
Fna: (540)653 -1145
Sl'EBIIANIE M. MOON REYNOLDS, MMC
E -,nail Berk @roanakeva.gov
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
September 12, 2016
CECELIA T. WEBB, CMC
Assistant Deputy Ch, Clerk
James M. O'Hare
1929 Knollwood Road, S.
W.
Roanoke, Virginia 24018
Dear Mr. O'Hare:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 6, 2016, you were reappointed to the Youth Services Citizen Board to fill
your unexpired term of office ending June 30, 2018. You will be replacing Kristine
Safford as a Citizen at Large representative.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required `to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Youth Services Citizen Board.
Sincerely, N�, p�,,,
Stephanie M. Moon Reyn ds, M C
City Clerk
Enclosures
c: Aisha Johnson, Assistant to the City Manager
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of September 2016, JAMES M. O'HARE
was reappointed to the Youth Services Citizen Board to fill his unexpired term ending
June 30, 2018.
2016.
Given under my hand and the Seal of the City of Roanoke this ninth day of June
City Clerk ��