HomeMy WebLinkAboutCouncil Actions 01-03-17ROANOKE CITY COUNCIL
INFORMAL SESSION
JANUARY 3, 2017
10:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call. All Present.
Welcome. Mayor Sherman P. Lea, Sr.
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 following the 2:00 p.m. session on Thursday, January 5 at 7:00 p.m.; and
Saturday, January 7 at 4:00 p.m.; and video streamed by Internet through CivicPlus, at
roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning
for the hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(7.0)
A communication from the Senior Assistant City Attorney requesting that Council
convene in a Closed Meeting for consultation with legal counsel pertaining to actual
litigation where such consultation and briefing in an open meeting would adversely
affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-
3711 (A)(7), Code of Virginia (1950), as amended.
(7-0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss a proposal for the disposition of City -owned property located at 2750
Hoover Street, N. W., where discussion in an open meeting would adversely affect the
negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended.
(7-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• Blue Ridge Behavioral Healthcare - 45 minutes
• General Real Estate Reassessment - 30 minutes
• Budget/Financial Planning FY18 - 30 minutes
AT 1:02 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
2:00 P.M.
THE COUNCIL MET IN CLOSED MEETING IN THE COUNCIL'S CONFERENCE
ROOM, ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING.
ROANOKE CITY COUNCIL
REGULAR SESSION
JANUARY 3, 2017
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order - -Roll Call. All Present
The Invocation was delivered by Mayor Sherman P. Lea, Sr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Lea.
Welcome. Mayor Lea.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, January 5 at 7:00 p.m.; and Saturday, January 7 at 4:00 p.m.; and
video streamed by Internet through CivicPlus, at roanokeva.gov /councilmeetings.
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
Board of Zoning Appeals — one vacancy
Three -year term of office ending December 31, 2019
Human Services Advisory Board — one vacancy
Unexpired term of office ending November 30, 2018
Personnel and Employment Practices Commission — one vacancy
Three -year term of office ending June 30, 2019
Contact the City Clerk's Office at 853 -2541, or access the City's homepage to
complete an online application.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of City employees with 30, 35, 40 and 45 years of service.
Mayor Lea presented the 45 year recipients — Marion Smith and Betty Smith
with a Key to the City Plaque; 40 year recipient — Karen Kimbrough, in her
absence, a proclamation and an engraved clock; and 35 and 30 year
recipients received engraved awards.
The Mayor advised that the Annual Service Awards Breakfast in
recognition of City employees with 10, 15, 20, 25, 30, 35, 40 and 45 years of
dedicated and outstanding service to the City will be held on Thursday,
January 19 at 7:30 p.m., at the Holiday Inn — Valley View.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Brian McConnell appeared before the Council
4. CONSENT AGENDA:
(APPROVED 7.0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C -1 Minutes of the regular meeting of City Council held on Monday,
September 19, 2016, and recessed until Friday, September 23, 2016.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Manager requesting that Council advertise
a public hearing to be held on Tuesday, January 17, 2017, at 7:00 p.m., or as
soon thereafter as the matter may be heard, or such later date and time as the
City Manager may determine, to receive City comments on the adoption of an
updated Solid Waste Management Plan.
RECOMMENDED ACTION: Concurred in the request.
C -3 A report of the Director of Finance advising that no additional action is
required by the Council with respect to the City Council Agenda Report dated
December 19, 2016, regarding adoption of a resolution in order to authorize the
reimbursement from 2018 Bond Funds for the sum up to $500,000.00.
RECOMMENDED ACTION: Received and filed.
C -4 A report of the Director of Finance transmitting the Financial Report for the
month ended November 30, 2016.
RECOMMENDED ACTION: Received and filed.
C -5 Minutes of the Audit Committee held on Wednesday, December 14, 2016.
RECOMMENDED ACTION: Received and filed.
C -6 Reports of qualification of the following individuals:
Patrick D. Crandall as a (Citizen at Large) member of the
Personnel and Employment Practices Commission to fill the
unexpired term of Geraldo Correa, Jr., ending June 30,
2018;
Richard Morrison as a (City employee) member of the
Personnel and Employment Practices Commission for a
three -year term of office ending June 30, 2019;
Thomas L. McKeon as a member of the Roanoke Arts
Commission for a three -year term of office ending June 30,
2019; and
Karri B. Atwood as a member of the City Planning
Commission for a four -year term of office ending
December 31, 2020.
MMENDED ACTION: Received and filed.
REGULAR AGENDA:
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution urging the United States Congress to assist State and Local
governments in the collection of revenues that are essential to the
expansion of the local and regional economy, by enacting the Marketplace
Fairness Act during its 2017 Session.
Adopted Resolution No. 40737 - 010317. (7 -0)
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Appropriation of additional funding for Enterprise Zone One A to
provide for program grants and rebates to meet the increased grant
request activity for Fiscal Year 2016 — 2017.
Action postponed until the next regular meeting of Council
scheduled to be held on Tuesday, January 17, 2017 at 2:00
p.m.
2. Authorization to acquire real property rights for the Troxell
Road /Mabry Avenue Stormwater Drainage Improvements Project.
Adopted Ordinance No. 40738-010317.
11
COMMENTS OF CITY MANAGER.
The City Manager commented on the following:
Franklin Road Bridge Replacement Detour Begins Today
• The Franklin Road Bridge will be closed as crews begin
replacement work.
• All vehicles will be detoured to Reserve Avenue and Jefferson
Street.
• Signs will be in place to direct drivers.
• A detailed map of the detour will be available at
roanokeva.gov/franklinbridgedetour.
• The construction project is expected to last approximately two
years.
• For more information, contact the city's Engineering Division at
853 -2731.
Solid Waste Collection Schedule
• City offices were closed yesterday for the New Year's holiday.
• For residents, this week's collection will be delayed one day.
• If your normal collection day is
• Monday, collection will be on Tuesday
• Tuesday, collection will be on Wednesday
• Wednesday, collection will be on Thursday
• Thursday, collection will be on Friday
• The Central Business District will be worked on schedule.
• City residents who have real Christmas trees may place them
on the curb any week for collection with brush. We ask that you
remove lights and decorations from the trees before placing
them out for collection.
• If you have questions, call 853 -2000 and select option 1.
Art By Bus Public Art Project
• The Roanoke Arts Commission, Ride Solutions, and the Greater
Roanoke Transit Authority are partnering once again to present
Art by Bus, a unique public art project, in spring 2017.
• One part of the project will be selecting someone to ride city
buses and write about their experiences.
• The writer will be issued a one -month bus pass and paid an
honorarium of up to $1,000 to create a unique work of literature
while riding different bus routes.
• Applications can be downloaded at
roanokeva.gov /artsandculture, and are due by 5 p.m. on
January 20.
• A second component of the project is to display artwork
selected from the city's regional Public Art Collection on four
Valley Metro buses during the months of March and April.
• The project is intended to draw attention to public art and the
important role public transportation plays in connecting our
neighborhoods and communities.
• Art by Bus is part of a larger promotion by Ride Solutions
throughout March and April, which will include other activities
such as live musical performances, sculpture, activities at the
bus stops, partnerships with local schools, and more.
• Citizens may contact Roanoke Arts and Culture Coordinator
Susan Jennings at 853 -5652 or susan.iennings(@roanokeya.goy
for more information.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Mayor Lea called attention to two events:
• Roanoke Chapter SCLC Annual Dr. Martin Luther King, Jr.
Banquet on Saturday, January 14, 2017 at 5:00 p.m., at the
Holiday Inn — Valley View
• 191" Annual North Carolina State University — Roanoke Alumni
Chapter Martin Luther King, Jr., Breakfast on Monday, January 16,
2017 at 5:00 a.m., at The Hotel Roanoke and Conference Center
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. NONE.
CERTIFICATION OF CLOSED MEETING. (7 -0)
12. ADJOURN. - 3:43 P.M.
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 74011 -1594
\Rtll:� TELEPHONE'. (5411) 853 -2444
FAX, (540) 853 -1145
SHERMAN P. LEA, SR. EMAIL MAYOR, ROANOKFVA GOV
Mayor
January 3, 2017
The Honorable Vice -Mayor Anita J. Price and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Price and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
P4 :5�.
�ea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
January 3, 2017
Public
VACANCIES:
Term of office on the Personnel and Employment Practices Commission ending June 30, 2019.
Unexpired term of office on the Human Services Advisory Board ending November 30, 2018.
Three -year term of office on the Board of Zoning Appeals ending December 31, 2020.
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 3, 2017
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss a
proposal for the disposition of City -owned properties located at 2750 Hoover
Street, N.W., bearing Official Tax Map No. 2430601, where discussion in an
open meeting would adversely affect the bargaining position or negotiating
strategy of the public body, pursuant to §2.2 -3711 .A.3, Code of Virginia (1950),
as amended.
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron, Director of Finance
dog CITY OF ROANOKE
9 OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
Daniel J. Callaghan TELEPHONE 540- 853 -2431
City Attorney FAX 540 -853 -1221
December 23, 2016
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Lea and Council Members:
Timothy R.
Spencer
Steven J.
Talevi
David L.
Collins
Heather P.
Ferguson
Laura M.
Carini
Assistant City Attorneys
This is to request that City Council convene a closed meeting for consultation with legal
counsel pertaining to actual litigation where such consultation and briefing in an open meeting
would adversely affect the negotiating or litigating posture of the public body, pursuant to §2.2-
371 I.A.7, Code of Virginia (1950), as amended.
With kindest personal regards, 1 am
Sincerely,
Ti cer
Senio sistney
TRS:cmb
I® Blue Ridge - - 0 - -
Behavioral
Healthcare
U.S. Prevalence of Mental Illness
(2012 SAMHSA Report)
Adults 18 & older, in past year, experienced:
Any diagnosable mental disorder: 20 % (1 in 5)
39.2% of these received mental health services
Serious Mental Illness* (SMI) in past year 5% (1 in 20)
60.8% of people with SMI received mental health services
*SMI resulted in serious functional impairment which substantially interfered with or limited one or more major life activities.
07 -25 -2014
Community Services Board (CSB)
Definition and roles of Community Services Boards:
❖ The point of entry into the publicly- funded system of services for mental
health, intellectual disability, and substance abuse, defined in § 37.2 -100;
❖ Community -based service providers;
•:• Advocates for individuals we serve;
❖And other roles as defined in Code.
Blue Ridge Behavioral Healthcare (BRBH) serves as the local provider of public
behavioral health and developmental disability services, offering over 20 program
and service lines, in the Roanoke Valley for five local jurisdictions:
Roanoke City, Salem City,
Botetourt County, Craig County, and Roanoke County.
Blue Ridge Behavioral Healthcare (BRBH) and our 365 employees serve as the CSB for
an estimated total population of 258,296 over an area of 1,181.0 square miles.
(2015 population estimate)
Blue Ridge
Behavioral CSBs, Local and State Government
Healthcare
CSBs must provide certain services for priority populations for adults & children:
• Case management
Emergency pre- admission screening for hospitalization
Discharge planning for people returning from state hospitals and
training centers
CSBs operate under a performance contract with Virginia DBHDS (Department of
Behavioral Health & Developmental Services), but are not part of DBHDS. CSBs
also follow all DBHDS licensing and human rights regulations, Medicaid
regulations and requirements, as well as federal grant requirements.
CSBs are established by local governments, but are not city or county
departments. (BRBH was established by local governments in 1969).
There is a 10% local match requirement for state general funds required by Code
of Virginia. BRBH calculates and requests the relevant share from each of our
local governments each fiscal year. Waiver requests of local match requirements
are receiving increasing state scrutiny.
Source: 2012 Overview of Community Services in Virginia, from Virginia DBHDS web site, May 15, 2014,
http://www.dbhds.virginia.gov/documents/OCC-CSB-Overview.pdf
Blue Ridge
Behavioral
Healthcare
FY 2016 Clients Served By Disability Area
July 1. 2015 to June 30, 2016
FY 2016 BRBH Prevention & Wellness Contacts
Youth Community
Education Environmental
Leadership Based Process
Prevention
77 370 4,539 581,788
Contacts
Information Total
Dissemination
Clients Served
Disability
(Unduplicated)
Areas
%Adults
%Children
Mental Health
3,553
30%
76.5%
23.5%
Substance Abuse
1,552
13%
98.6%
1.4%
Intellectual Disability
664
6%
72.7%
27.3%
Other*
6,041
51%
75.3%
24.7%
Total Served (Unduplicated)
8,617
FY 2016 BRBH Prevention & Wellness Contacts
Youth Community
Education Environmental
Leadership Based Process
Prevention
77 370 4,539 581,788
Contacts
Information Total
Dissemination
• Client Payment Resources
CSBs are required by Code to implement a reimbursement system to maximize collection of fees.
FY 2016 Total Clients
Self Pay, 3936,
44%
Medicare, 421,
5%
Medicaid, 3045,
34%
_Medicaid GAP,
231,3%
Other, 429, 5% Medicare &
Medicaid
831
9%
The total data reflects an unduplicated client count within each fee source.
®Blue Ridge
Behavioral '
Healthcare
❖ Initiated same -day access for all service populations beginning in May 2016, along with
other behavioral healthcare best practices, following an intensive year -long planning
process with a nationally recognized consultant. Significant reduction in no -show rates
for doctor's appointments from 40% to 25 %, an improvement in utilization of doctor time
and improvement in client care.
•S Through a DBHDS competitive grant, opened the Roanoke Valley CIT (Crisis Intervention
Team) Assessment Center in partnership with LewisGale and local law enforcement in
Feb. 2016 — allows transfer of custody to reduce time for local law enforcement during
the Emergency Custody Order phase of the civil commitment process.
BRBH Project LINK program serving pregnant women and mothers with substance use
disorders: 65 babies have been born drug -free (since 2012).
❖ Over 400 screenings for Medicaid GAP program since January 2015 — of those, 299
individuals were approved for Medicaid and now enjoy benefits of health insurance.
❖ BRBH Prevention staff in partnerships with our community coalitions, and local water
authority: Over 11 tons of medications taken back through Prescription Drug Take Back
days (Sept 2010 — October 2016).
❖ Roanoke Prevention Alliance /Roanoke City PD /DMV partnership has continued the
"What's Your Plan.... to get home safe ?" campaign to reduce alcohol - related motor
vehicle crashes. Alcohol - related crashes in the City overall have decreased from 103 in
2012, to 87 in 2015, with an expected decrease in 2016 (only 17 in the first three
quarters of this year).
CSB Emergency Services
Increasing Demand
* ES Contacts data, as reported to DBHDS in FY2015, consisted of all contacts to BRBH Emergency Services,
including informational calls. DBHDS discontinued collection of this data in FY2016.
Blue Ridge
Behavioral
Healthcare
CSB Challenges
• Current scrutiny of the entire Virginia system and resulting changes.
(SJ 47 Subcommittee, Doi settlement, waiver redesign, etc.)
• State investment has been focused on the emergency services side of our system. Long-
term need exists for more early treatment intervention and prevention services.
• High and increasing volume of evaluations for civil commitment. Some unique factors in
our region contribute to volume. Increasing numbers of individuals sent to Catawba
hospital and to out -of -area hospitals.
• Increasing state requirements for higher credentialed staff, without concurrent increases in
funding (flat state and local contributions, stagnant Medicaid rates).
• Funding challenges significantly impact our abilityto recruit and retain staff and
particularly impacts our capacity to serve indigent and /or self -pay clients.
— BRBH implemented Same -Day Access and other nationally recognized best practices in
FY2016 to improve efficiency, service delivery and client satisfaction.
• Continuing stigma in our society about people with brain disorders.
Mental illness, substance use disorders, and intellectual /developmental
disabilities affect people across multiple settings
and across all ages and walks of life.
CSB Needs
Resource challenge: 44% of total clients served by BRBH are "self -pay," many of whom
are indigent or without health insurance.
In FY 2016, BRBH served over 8,500 individuals & families across all five jurisdictions for
total service cost of $22,275,483. (BRBH service cost for City of Roanoke was $13,182,737).
FY2017 Roanoke City actual contributions to BRBH: $448,890
FY 2018 request represents 10% Local Match Requirement
for City of Roanoke per Virginia DBHDS /State Code *: $654,501
CSB Service Value Per Local Dollar Contribution in FY2016 : $29.37
*Local funding contribution averages 22.92% across all 40 CSBs in Virginia in FY2016 according to DBHDS FY2016 Annual Report
From the DBHDS Interim Commissioner to the Governor and Legislative appropriations committees.
Except for restricted new program grants, existing funding from all sources is flat, but costs of
doing business are increasing.
CSB funding by our government partners impacts our ability to serve the needs of the
uninsured population and to recruit and retain qualified staff. People with untreated and
significant behavioral health disorders tend to disproportionately impact other public systems,
including school systems, jails, law enforcement, social services, etc.
Thank you........
for City of Roanoke's support for BRBH throughout our 47 years
and your consideration of our request for funding the
FY2018 10% local match requirement.
Questions?
For more information:
www.brbh.org
8ncA I MO I a
Roanoke City Council
General Reassessment Briefing
FY 2018
January 3, 2017
5%
4%
0
ffi
`0 3%
N
2
a 2%
a
m
r 1%
V
ae
1%
FY 2018 Real Estate Assessment
Projections
Single Family Multi - Family Commercial
Source: Proval Database — includes new construction 3
3.92%
0.80°,6
WP
Single Family Multi - Family Commercial
Source: Proval Database — includes new construction 3
4.50°0
4.00%
3.50aA%
3.00'/0
250%
2.00%%
1.50%
1.00%
0.50%
0.00%
-0.50%
-1.00%
-1.50%
-2.00%
-2.50%
-3.00%
Assessment History 2011 -2018
9111 1012 2013 M14 ID36 2016 9137 3018
Source: PROVAL Database
Includes new construction
+— ReddeMial
— c— Cemmertul
TMd AnaumeM
ri
New Construction History 2011 -2018
=0.600.444
560,000,000
554000,000
S<4000,000
534010,000
$20,000,000
$24000,000
$
2011 -12 2012-13 2013 -14 201415 201516 201612 20V 19
.Residential New Construction Value
'Commercial New Construction
Value
Total New Construction Value
2017 -2018 Based on Projections through June 30, 2017 5
3000
2500
MOO
d
E 1500
O
7
1000
Soo
History of Sales and Foreclosures
2008 2009 2010 2011 2012 2013
Calendar Year
■Foreclosures MValidSales ❑Total
'2016 —Sales from January through October -annualized
2014 2015 2016*
Median Residential Sales Price 2008 to 2016
$160,000
$140,000 $134,000
$131,450 $131,000 $131,000 $130,900
$120,000 I ',I;z I I
MU
V �x,
v
C
�Y.
A
$60,000 [,V,
2008 2009 2010 2011 2012
Calendar Year
•2016 sales data from January to October
$134975 $134,500 $138,750 $136,000
01MIN
2013 2014 2015 2016
In Summary
• The City's residential assessed values show a slight
overall increase of 0.95% (includes multi - family)
• Commercial properties showed an overall increase in
assessed values of 3.92%
• Overall the total assessment change is projected at
2.02
• The apartment sector continues to show growth
• Sales ratios remain in line with State standards
E
Appealing an Assessment
✓ Appeal to the Office of Real Estate Valuation by February 1st
✓ If a property owner does not agree with our appeal decision, they
can file an appeal with the Board of Equalization.
If a property owner does not agree with the Board of Equalization's
decision, they can then file suit in Circuit Court.
250
26R
s
s 1W
so
0
2010 2011 2012 2019 2014 2015 2016
•AWeds to Real Estate VNUMbn • AleGSt. Basd of fawlnatbn
Tax Relief Programs
Property Owner's Status:
• Elderly Tax Freeze
• Disability Tax Relief Program
• Veterans Tax Relief Program
Real Estate Status:
• Rehabilitated Tax Abatement
• Land Use Program
• Solar Energy Abatement
• Energy Efficient — Reduced Tax Rate
All programs require an application
10
Collected Revenue and Percent of Change from Prior Year
Real Estate Fiscal Impact
12
$83.0
$82.5.
_. _..
$82.0
a
_1_
J
y $81.0
C
d
A $80.5
w
A
$79.5
$79.0
FY 2017 FY 2018
12
Questions & Comments
Susan S. Lower, SRA Steve Staker
Director of Real Estate Valuation Deputy Director of Real Estate Valuation
Suite 250 Noel C. Taylor Building Suite 250 Noel C. Taylor Building
215 W. Church Ave. S.W. 215 W. Church Ave. S.W.
Roanoke, VA 24011
(540) 853 -2771
susan.lower(a)roanokeva.gov
KC Bratton
Supervising Appraiser
Suite 250 Noel C. Taylor Building
215W. Church Ave. S.W.
Roanoke, VA 24011
(540) 853 -1833
kelvin.bratton a(Droanokeva.gov
Roanoke, VA 24011
(540) 853 -1845
steve.staker(a)roanokeva.gov
Cookie Wall
Supervising Appraiser
Suite 250 Noel C. Taylor Building
215 W. Church Ave. S.W.
Roanoke,VA 24011
(540) 853 -1835
cookie.wal I(@ roa nokeva.gov
13
APPENDIX
• Timeline of Assessment Process
• History of Projected Assessments
• Tax Relief and Abatement Programs
• History of Sales Ratios
14
Timeline of Assessment Process
• January: Notices mailed and hearings begin for citizens to appeal
• February: Hearings end, mail decisions
• March: Board of Equalization (BOE) begins
• March: Begin re- assessment process and appraisers field reviewing property
data, sales and building permits
• April 51h : Second payment of tax bill due (previous assessment)
• June 30th : BOE complete
• July 1s' : Begin new fiscal year
• October 5th : First payment of tax bill due (new January assessed value)
• October to December: Appraiser team finalizing re- assessment
• December: Post and certify the new assessment values
• December to January V: Proofing final values
15
5
4
3
v
m
m 2
t
V
c
u 1
`v
a
0
-1
-2
History of Roanoke's Projected Assessment Change
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Fiscal Year
- %IN CREASE FROM NEW
CONSTRUCTION
c % OF REASSI
(DECREASE)
PROJECTED TOTAL PERCENT
INCREASE(DECREASE)
Tax Relief and Abatement Programs
(by Assessed Values
Rehabs
$145,826,900
Leaseholds
$21,733,633
Veterans
$17,811,700
Elderly Tax Freeze
$13,466,776
Energy Efficient
$5,513,500
Disabled Tax Freeze
$5,424,338
Agricultural Land Use
$5,199,300
Solar
$166,660
$137,239,400
$21,897,324
$18,999,400
$10,720,608
$4,811,700
$4,637,233
$4,062,000
$189,610
107
100
98
96
94
92
90
88
86
80
82
Sales Ratio Bar Graph
100
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Source: Virginia Department of Taxation 18
ti
T
0
N
M
O
7
C
fC
f6
C
O
C
d
AML
W
M�
W 00
T
O N
3 ti
O T
U o
N
U LL
Estimated Local Tax Revenue
Fiscal Year 2017
FY17
FY17
$ Growth
%Growth
Adopted
Revised
(Decline)
(Decline)
Real Estate Tax
$ 81,000,000
$ 81,000,000
$
0.0%
Personal Property Tax
22,800,000
22,500,000
(300,000)
(1.3 %)
Sales Tax
22,000,000
19,800,000
(2,200,000)
(10.0 %)
Prepared Food & Beverage
16,000,000
15,900,000
(100,000)
(0.6 %)
BPOL Tax
13,621,000
12,700,000
(921,000)
(6.8 %)
Transient Occupancy Tax
4,600,000
4,100,000
(500,000)
(10.9 %)
Other Local Taxes
35,913,000
36,028,000
115,000
0.3%
Total Local Taxes
195,934,000 192,028,000 (3,90
2
FY 2017 Expenditure Update
• In alignment
with
revenue
expectations, a reduced
expenditure
plan
has
been
implemented
— Hiring freeze effective December 13, 2016
• Positions considered on a case -by -case basis
— Expenditures of $4.3 million curtailed
• RCPS - $1,473,000
• Capital Building Maintenance - $446,500
• Fleet Capital - $1,160,000
• Technology Capital -$278,667
• Administrative and Expenditure Trend - $927,585
— No expectation of impact to services
• Discussion on swimming pools to follow
.K7
Estimated Local Tax Revenue
Fiscal Year 2018
FY17
FY18
$ Growth
%Growth
Adopted
Preliminary
(Decline)
(Decline) I
Real Estate Tax
$ 81,000,000
$ 82,200,000
$ 1,200,000
1.5%
Personal Property Tax
22,800,000
22,800,000
-
0.0%
Sales Tax
22,000,000
20,100,000
(1,900,000)
(8.6 %)
Prepared Food & Beverage
16,000,000
16,218,000
218,000
1.4%
BPOL Tax
13,621,000
12,900,000
(721,000)
(5.3 %)
Transient Occupancy Tax
4,600,000
4,150,000
(450,000)
(9.8 %)
Other Local Taxes
35,913,000
36,273,000
360,000
1.0%
Total Local Taxes
195,934,000
194,641,000
(1,293,000)
(0.7 %)
CI
$22,500,000
$20,000,000
$17,500,000
$15,000,000
$12,500,000
$10,000,000
$7,500,000
$5,000,000
$2,500,000
Sales Tax
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017P FY 2018E
■Actual /Projection ■Adopted
5
$15,000,000
$12,500,000
$30,000,000
$7,500,000
,rr rrr
$2,500,000
Business License Tax
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017P FY 2018E
■AauaVProjeaion ■Adopted 6
$5,000,000
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
S-
Transient Occupancy Tax
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017P FY 2018E
■Actual /Projection ■Adopted
Note: In January 2013 rate increased from 7.0% to 8.0% 7
Dates to Watch for
Refinement of Local Tax Estimates (update)
• February 2nd— appeal period ends for real estate
• Late Feb — real estate estimate refined
• February— NADA data available for 2015 vehicular
values; personal property estimate updated
• March 1St — Business license tax due date
• Mid March - BPOL estimate refined
• Early April — Commissioner of the Revenue releases
2015 personal property levy
• Mid April — personal property estimate finalized
E:3
FY 2018 Funding to Schools
Based on Funding Formula
Deduct Dedicated Taxes
Service District Taxes - Downtown and Williamson Road Districts
697,000
1/3/17
$Growth
FY18 Estimated
1,725,000
Adopted
Preliminary
(Decline)
FY17Adopted
275,000
Budget
Estimate
from Adopted
Estimate%
Category
FY 2017
FY2018
Budget
Difference
Local Tax Estimate
$ 195,934,000
$ 194,641,000
$ (1,293,000)
(07%)
Personal Property Tax Relief Provided by Commonwealth
8,076,000
8,076,000
0.0%
Total Revenue Subject to Sharing with Schools
204,010,000
202,717,000
(1,293,000)
(0.6 %)
Deduct Dedicated Taxes
Service District Taxes - Downtown and Williamson Road Districts
697,000
661,000
(36,000)
Local Taxes Dedicated to Regional Tourism Marketing
1,725,000
1,537,500
(187,500)
Local Taxes Dedicated to Ivy Market Performance Agreement
190,000
275,000
85,000
Local Taxes Dedicated to Roanoke River Investments
170,000
250,000
80,000
Local Taxes Dedicated to South Commonwealth Partners
221,000
240,000
19,000
Local Taxes Dedicated to Cambria Suites Performance Agreemer
Total Deductions
3,003,000
2,963,500
(39,500)
Adjusted Revenue Subject to Sharing with Schools
Percentage Allocated to Schools
Funding of Schools
201,007,000 199,753,500 (1,253,500)
40.00% 40.00% 40.00%
$ 80,402,800 $ 79,901,400 $ (501,400)
5.2 %)
(10.9 %)
44.7%
47.1%
8.6%
(1.3 %)
(0.6 %)
(0.6 %)
Net FY2018 Local Tax Impact
Local Tax Revenue Projection Variance
RCPS expenditure adjustment
CVB expenditure adjustment
District Taxes expenditure adjustment
NET IMPACT
($1,293,000)
($501,400)
($168,750)
($36,000)
($586,850)
10
Preliminary Identified FY 2017 -2018
Expenditure Adjustments
Total: $4,691,162
• Medical — $1,212,939
— Five months of CY 2017 increase - $366,447
— Seven months of CY 2018 anticipated increase of 15% in employer
share - $846,492
• Retirement — $834,875
— Increase in rate from 15.81% to 17.04%
• Reserves - $250,000
— Increase in base funding above current $1.125M level
• Debt Service - $250,000
— Multi -year plan to restore debt service funding for future years
• FLSA - $202,848 (implementation on hold)
• Employee Compensation - $1,940,500
— 2% Salary increase
11
Preliminary Identified FY 2017 -2018
Expenditure Adjustments (continued)
• Life Insurance
— Current rate of 1.19%
• VRS — Sheriff
— Current rate of 17.42%
IVA
Aquatics
• FY 2017
— Fiscal Impact:
• $150,0000 - estimated capital maintenance improvements at
Washington Park pool
• $35,250 — initial preparation operational costs
— Other Considerations:
• Timing of staff hiring
• Impact on other budget reduction targets of department
• FY 2018
— Fiscal Impact: $80,000 — net operating costs
— Other Considerations:
• Impact on other budget reduction targets of department
• Costs versus participants served
• Costs versus duration of service
1191
Aquatics
• Options Going Forward
— Close Pools for 2017 Summer Season
— Close Washington Park Pool
• Seek YMCA to operate Fallon Park Pool (3 or 6 days)
— Close Fallon Park Pool
• Seek YMCA to operate Washington Park Pool (3 or 6
days)
— Operate Pools as in FY 16 -17
• Fallon Park (3 days)
• Washington Park (3 days)
• YMCA Operate Washington Park (3 days)
14
5 Year Financial Planning
• Strategic Planning Tool
• Advance discussion of revenue and expenditure
issues
• Identifies a possible fiscal gap to be closed each year
during budget development
15
5 Year Forecast
Assumption
Percentage and Time Period
Operafing Expenditure Growth
REVENUES
AND EXPENDITURES
2% in FY 18 -22
Real Estate Tax Growth
1.5% in FY 18; 2.5% in 19; 3% in 20-22
Personal Property Tax Growth
$350.0
Prepared Food and Beverage Tax Growth
2% in FY 18; 2.6% in 19; 3% in 20 -22
All Other Revenue Growth
1 % in FY 18; 2.5% in 19; 3% in 20 -22
$300.0
$250.0
N
Z
$200.0
$150.0
N
$100.0
$50.0
$'
FY2017P
FY2018E
FY2019F
FV2020F
FY2021F
FV2022F
VARIANCE
$-
$(7.3)
$(8.3)
$(8.8)
$(9.8)
$(10.6)
VAR BASE
$277.6
$288.3
$296.3
$305.5
$315.4
$325.4
- REVENUE
$277.6
$281.0
$288.0
$296.7
$305.6
$314.7
EXPENDITURES
$277.6
$288.3
$296.3
$305.5
$315.4
$325.4
Assumption
Percentage and Time Period
Operafing Expenditure Growth
0% in FY 18; 1 % in FY 19; 1.5% in 20 -22
Salary Increases
2% in FY 18 -22
Real Estate Tax Growth
1.5% in FY 18; 2.5% in 19; 3% in 20-22
Personal Property Tax Growth
1 % in FY 18; 2.5% in 19; 3% in 20 -22
Prepared Food and Beverage Tax Growth
2% in FY 18; 2.6% in 19; 3% in 20 -22
All Other Revenue Growth
1 % in FY 18; 2.5% in 19; 3% in 20 -22
16
Next Steps
• Budget Offers due today (January 3, 2017)
• DMB Staff and Priority Team Reviews
• Council Briefing — February 6, 2017
— Price of Government
— Offers by Priority
— Capital Planning
— 5 Year Operating Planning
17
ROANOKE
OFFICE OF THE CITY MANAGER
Noel C. Taylor Municipal Building
215 Church Avenue, SW, Room 364
Roanoke, Virginia 24011
540.8532333
www.roanokeva.gov
January 3, 2017
Mayor Lea and Members of City Council:
You will find below information in response to questions on residential juvenile detention
and Parks and Recreation activities that were asked during the Council Financial
Planning Retreat.
Residential Juvenile Detention
• During FY 2016, there were 163 distinct juveniles held in detention. Of this
number, 99 were new to detention and 64 had been detained in a prior year(s). A
total of 302 crimes were committed by these 163 juveniles. During FY 2017, 78
juveniles have been held in detention through November. Of this number, 60
were new to detention and 18 had been detained in a prior year(s). A total of 105
crimes were committed by these 60 juveniles through November.
• The crimes committed vary. The top 6 in FY 2016 were:
o Violation of conditions of release from detention — 45
c Violation of juvenile court order— 43
o Probation violation — 33
o Fail to appear in court for misdemeanor offense —16
o Simple assault, against family member— 12
o Motor Vehicle Auto theft — grand larceny - 12
• During FY 2016, ages ranged from 11 to 18. Males accounted for 112 and
females accounted for 51.
• Age 16 — 90
• Age 17 - 87
• Age 15 -51
• Age 14 -31
• Age 18 - 22
• Age 13 -16
• Age 12 -3
• Age 11 — 2
FY 2016, expenses totaled $1,039,395. FY 2015 and FY 2014 expenses totaled
$946,070 and $997,520 respectively. Monthly expenses tend to decrease
between December and March compared to the other months of the year. The
higher expenditure months tend to be May, June, July and August.
During FY 2016, the majority of detention statuses are pre - dispositional (226)
followed by post - dispositional (no program) (58).
During FY 2016, 23 juvenile cases were brought to the Family Assessment and
Planning Team. All were in foster care. Some juveniles received more than one
service.
0 10 juveniles received congregate care treatment
0 17 received therapeutic foster care
0 2 received regular foster care
0 3 received independent living arrangements
Parks and Recreation
Since FY 2009, the Parks and Recreation budget remains approximately $430,000 less
than it was prior to that time, which includes approximately 11 positions in the area of
Park maintenance that have not been restored. This adversely affects the ability of the
Department to decrease its mowing cycle (which is currently approximately 17 days)
and also impacts the ability of staff to devote any additional resources towards
beautification activities (flowers, plants, etc.).
In order to continue to address restoration of previous cuts, the Parks and Recreation
Department has submitted a supplemental request in their FY -18 budget which would
increase funding for general park maintenance efforts to reduce the mowing cycle by
approximately 3 days (to 14 days) in the amount of $160,000 (2 new full time positions,
supplies, and a one -time request for an equipment transportation vehicle). In addition,
the Department has prepared another supplemental funding request of approximately
$41,000 (one new full time position and supplies) which would provide for creation and
seasonal maintenance of up to 40 hanging baskets and 17 additional flower beds in
parks throughout the City.
I trust this information has been responsive to your requests. Please let me know if you
have additional questions.
Res�e ullsubmitted,
CChristopher P. Morrill
City Manager
k 3 Spca rrr l
"It's a Wonderful Life"
Community Building in Roanoke
Good afternoon Mayor Lea and members of the council. My name is Brian
McConnell, a co-founding director of a 501(c)(5) nonprofit we're currently forming
here in Roanoke and a community - advocate for effective leadership in economic
democracy (see - "A Leaderless Revolution").
My presentation today, marks the third time over the last two years I've appeared
before this council at the onset of a new year, initially issuing a "Challenge for Local
Leaders" (for community -based dialogue) in December of 2014, espousing
'alternatives to outsourcing food - service to our local schools this time last year, and
now, seeking the council's support of a community-based action workshop to be held
next month.
Also, and as I posted to a Facebook event page last week, I've been making it a point
over recent years to watch "It's a Wonderful Life" during the holiday season. Oddly
perhaps, but as I'll explain, I believe this classic may have a great deal to teach us
about the community's potential for imbuing its members with relatively high
degrees of happiness, health, and well- being.
To better appreciate what I'm saying, I'd invite you to refer to the graph in the
middle of the page of your copy of this prepared statement:
•••
G<5X
WeddW
endr
rl
G.Mlie'rawor
George' s
father die
(G"
Buildln
tatrs cve
and Loa)
Rn
ndal GN
1 bf31p]-
V-2
9 rat
il' Sig
fv
W
dd War ll
.4Bx
en
qto
v
n U.S.
"IPz a
Wonderful
Life"
3
Ge ,1i
ne es
$
broth
a �.
is
leased
C35%
North
tbn Tr
Bt
Br
W
S
in fra
eddW
II
'NI
ndh0ek'
B,ettm
en
eedr aua
ntletl
25X
1910 1920 1930 1940 1950 19W 19M 1980 1990 N00 T010
leeid`.b .Ub ieedelbrme M1Ona5a .. �9I.,edd MM15%n. dedo rYlleYQU ,
pmYl I..Mbreen.. 191nsea55EY1nMMalaIDY. ismNOCeryYy,{a,eeM{OQIc
Income Inequality in the United States, 1910 -2010 (adapted from Piketty, 2014, p.
24)
The image you see, by the way, reflects a reasonably recent, but nonetheless
extraordinary feat in research and data collection by Thomas Piketty as published in
his English version of Capital in the Twenty-First Century.
What I'm going to suggest then, and as others like Robert Reich in, "Inequality for All"
have likewise conveyed, these patterns of "income inequality' over the last century
in the United States (alone), are (or should be ...) a major focal point of 'our'
collective attention.
Consequently then, and if you review Piketty's chart, you'll see I've highlighted
certain historical events in addition to those of "It's a Wonderful Life's" fictional
accounts. As a result, they subsequently include the Federal Reserve's creation in
1913, the end of World War I in 1918, U.S. women winning the right to vote in
1920-0n through the Nixon Shock (suspension of the Bretton Woods System) of
1971.
For all practical purposes then, this is the historical context in which we find ourselves
poised to address the quality of our respective lives and experience here in Roanoke,
and as we move into the 2Vt century.
Thus, and as Fritjof Capra at UC Berkeley has noted:
Both the current "global economy" and the "legal order" embedded in it are
manifestly unsustainable, and a new ecological order —based on ecological and legal
literacy, fair sharing of the commons, civic engagement, and participation —is urgently
needed. However, such a new legal system cannot be imposed, nor can it be
described precisely at this paint. We need to allow it to emerge, and we urge all
citizens to participate in this process. [quotation marks added) from the Preface to,
The Ecology of Law. Toward a Legal System in Tune with Nature and Community
(Capra, 2015a, p. xii).
It's for these reasons then, that I'd drafted a copy of the letter you'll find included in
your handout to Chris Morrill, last month. In it, I effectively request the city's help in
'co- hosting' a half -day workshop in conjunction with the Capital Institute this next
month. In closing, but to this point, Chris and I have had some additional, although
relatively informal, communication related to my request.
Capra, Fritjof (2015a): The Ecology of Law: Toward a Legal System in Tune with
Nature and Community. Oakland, CA; Berrett - Koehler Publishers, Inc.
Piketty, Thomas (2014): Capital in the Twenty -First Century. Cambridge: The Belknap
Press of Harvard University Press, 2014. Print.
qRoanoke Community Ecosystems
430 Church Avenue, SW - Roanoke, VA 24016
http:// v✓ww.roanokecommunityco- op.org/
December 19, 2016
Christopher Morrill
City Manager- Roanoke
215 Church Avenue - Rm. 364
Roanoke,VA 24011
Mr. Morrill,
I've drafted this communication and am conveying it to you as a result of conversing
recently (12/15) with principals at the Capital Institute about our shared interest in co-
hosting with the city, a local screening of their newly produced documentary, a "A Year in
the Life of First Green Bank ". In light of current political and socioeconomic actualities
however, allow me to explain the relevancy and impact we believe this event could have in
facilitating a framework for equitable (e.g. 'just'), regenerative, and subsequently
sustainable, community building here in the Roanoke Valley.
As Wayne Bowers (see: Bcc) may recall from an interview with John Fullerton (the Capital
Institute's founder and president) in a featured segment of Katie Teague's, "Money & Life ",
John reflects an exceptional appreciation for the scope of a larger planetary picture as it's
unfolded to this point through the respective contributions of those like Bernard Lietaer and
Thomas Piketty. Therefore, and without going into John's background to any great length,
but especially since the financial crisis of 2007 -1008, his organization's efforts "to promote a
more just, regenerative, and thus sustainable way of living on this earth" are nonetheless
and quite practically, poised at the cutting edge of a ground swell transitioning a shift of
paradigm from (and to borrow Scharmer's terminology) "ego" to "eco"system economies.
Both the current "global economy" and the "legal order" embedded in it are manifestly
unsustainable, and a new ecological order —based on ecological and legal literacy, fair
sharing of the commons, civic engagement, and participation —is urgently needed.
However, such a new legal system cannot be imposed, nor can it be described precisely
at this point. We need to allow it to emerge, and we urge all citizens to participate in this
process. [quotation marks added] from a Preface to, The Ecology of Law: Toward a Legal
System in Tune with Nature and Community (Capra, 2015a, p. xii).
Consequently, and for these same reasons, we'd propose the co- hosting of a half -day
workshop no later than the middle of February, comprised of a relatively small group of
regional stakeholders exemplifying the capacity to engage in early -stage dialogue involving
the civic restructuring of institutional relations and economic infrastructure.
Respectfully,
Brian McConnell
Co-founding Director
Roanoke Community Ecosystems
Bcc: Sherman P. Lea, Sr. - Mayor
William Bestpitch - Council Member
John Garland - Council Member
Wayne Bowers - Director of Economic
Development
Wayne Strickland — Executive Director
RVARC
Ralph Northam —Lt. Governor, Virginia
Kevin Boggess - RVBA Chairman
Sam Rasoul - Virginia Delegate
Susan Arterian Chang - Capital Institute
Sean Esbj6rn- Hargens- Metolntegral
Academy
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 3, 2017
Subject: Request for a Public Hearing to Adopt an Updated Solid Waste
Management Plan (CM 16-0181)
Background:
The Virginia Department of Environmental Quality (DEQ) facilitates solid waste
management planning throughout the state. Such planning efforts are useful in
tracking and managing solid waste, promoting recycling and preventing long term
problems such as soil and water contamination. City Council adopted Roanoke's first
Solid Waste Management Plan in 1991 by the adoption of Resolution No. 30- 06 -19.
In August, 2001, the Virginia Waste Management Board of Regulations issued
document SNR.DEQ014 which required every municipality or region to put together an
updated Solid Waste Management Plan (SWMP). Following a public hearing in August,
2004, City Council adopted a SWMP in September, 2004 which, following the addition
of necessary addendums, was approved by DEQ in February, 2007. A subsequent 5-
year plan update certification letter was submitted to the DEQ in January, 2012, to
certify that the key elements of the City's SWMP were current in accordance with DEQ
regulations.
Considerations:
In the five -year period since that time, the City's Solid Waste Management programs
have experienced significant change creating the need for an updated SWMP to be
prepared and submitted to the DEQ in February, 2017. City staff has led the
development of a draft updated SWMP which includes programmatic changes such as
single- stream recycling and the downtown sealed compactor program. It also
acknowledges Roanoke's excellent recycling rate which exceeds the state - mandated
25 %threshold.
A public hearing is now required prior to City Council's consideration of adopting an
updated SWMP. A copy of the entire updated plan will be made available for review in
the City Clerk's office and on the Solid Waste Management Division's website.
Recommended Action:
Authorize the scheduling of a public hearing for City Council's regular meeting on
January 17, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at
such later date and time as the City Manager may determine, on the adoption of an
updated Solid Waste Management Plan. Notice of the public hearing must be published
at least five (5) days before the public hearing.
CHRISTOPHER P. MORRILL
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, Director of Public Works
ROANOKE
January 3, 2017
DEPARTMENT OF FINANCE
Noel C Taylor Municipal Building
2j5 Church Avenue, SW, Room 461
Roanoke, Virginia 24011
540.853.x821 fax 140 813,614a
The Honorable Sherman P. Lea, Sr., Mayor, and Members of Council
Re: Item 7. B.1 . Council Agenda for December 19, 2016 Council Session at 2:OOpm
Supplemental Report
Dear Mayor Lea and Members of Council:
On December 19, 2016, Council received a City Council Agenda Report dated December 19,
2016, requesting the adoption of a resolution and budget ordinance with respect to the
intent to reimburse from 2018 Bond Funds the sum of up to $500,000 for architectural and
engineering costs associated with the planned renovations of Fallon Park School. The report
included the budget ordinance which Council adopted on December 19, 2016, as Ordinance
No. 40729-121916. The report did not include a resolution. Following discussions with the
City Attorney, I planned to present the proposed resolution to Council on January 3, 2017.
The City Attorney and I discussed this form of a resolution with the City's bond counsel,
Hawkins, Delafield & Wood LLP. Counsel advised us that Internal Service regulations do not
require a governing body to adopt a measure to set forth its intent to reimburse
architectural and engineering costs from bond proceeds. My office confirmed with staff at
Roanoke City Public Schools that the expenses that will be reimbursed from the 2018 Bond
Funds related to the renovations of Fallon Park School are limited to architectural and
engineering costs. Therefore, no resolution is necessary.
I submit this letter to you to clarify and supplement the City Council Agenda Report dated
December 19, 2016, to provide that the Council is not required to adopt a resolution in
order to authorize the reimburse from 2018 Bond Funds the sum of up to $500,000 for
architectural and engineering costs associated with the planned renovations of Fallon Park
School. Under applicable regulations, such expenses may be reimbursed without further
action. Please receive and file this letter as a part of the City Council Agenda Report dated
December 19, 2016, with respect to Item 7.b.1 presented at the 2:OOpm session of Council.
Please let me know if you have any questions.
Respectfully submitted,
6°�"w �i.G1yLe✓s+�
Barbara A. Dameron
Director of Finance
C. Christopher P. Morrill, City Manager
Sherman Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Dr. Rita M. Bishop, Superintendent, Roanoke City Public Schools
Troy A. Harmon, Municipal Auditor
Stephanie M. Moon Reynolds, City Clerk
Daniel J. Callaghan, City Attorney
Timothy R. Spencer, Senior Assistant City Attorney
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
Roanoke, Virginia 24011 -1220
Telephone (540) 853 -2821
Fax: (540) 853-6142
BARBARA A. D.AMERON
Director of Finance
January 3, 2017
Dear Mayor Lea and Members of City Council:
Subject: November FYI Financial Report - City of Roanoke
ANDREA F. TRENT
Assistant Director of Finance
The following financial report provides commentary on the City's financial results for
the month ended November 30. 2016.
General Fund
Through November, FYI year -to -date revenues were $89.3 million, or 31.7% of the
adopted revenue estimate for the year. Year to date revenues increased 2.8% or $2.5
million compared to the same period in FYI 6. The increase was partially due to higher
real estate taxes which were $0.5 million or 1.1% higher compared to FY16 and at
50.6% of budget. Other contributors to the increase were the timing of
reimbursements for Children's Services Act (CSA) expenditures, and an increase in
reimbursements for housing of prisoners for other localities.
Other local tax revenues were approximately $14,000 or 0.1% above FY 2016. Sales
tax, which included sales through October of 2016, was 2.8% or $0.2 million less than
FY 2016. Prepared Food and Beverage tax revenue was in line with both budget and
the prior fiscal year. Transient Occupancy tax revenues for the month of November
increased 13.0% compared to the prior year however, due to decreases in revenue in
the months of July, August and October, this tax was 3.0% lower than the prior year
and 5.0% below budget. Motor vehicle license taxes increased 38.0% compared to the
same period in the prior year.
Through November, expenditures were $128.0 million, or 45.1% of the adopted
expenditure budget for the year. Year -to -date expenditures increased by 7.6% or $9.1
million compared to the prior year. The increase was attributable to medical services
for the Jail inmates, street paving, fire operations expenses, increased funding to
Roanoke City Public Schools and capital projects.
Stormwater Utilitv Fund
Year -to -date Stormwater fee revenue as of November 30, 2016 was $3.1 million or
54.7% of FY17 anticipated revenues. Operating expenses were $1.2 million, or 23.3%
of the expense budget resulting in an operating gain of $1.9 million. Change in net
position, after transfers and contributions, was a gain of approximately $1.6 million.
Stormwater fees are being charged using a phased in approach. In FY16, which was
the second year of implementing the fee, the approved fee was 60 cents per billing
unit of impervious service. In FYI 7, the approved fee increased to 90 cents per billing
unit. This is the third and final year of the phased in approach.
Civic Center Fund
The FYI year -to -date change in operating revenue through November was $53,000
lower than the budgeted revenues but $810,000 higher than the prior year primarily
due to the timing of events. Correspondingly, operating expenses were $137,000
lower than budgeted, but $743,000 higher than the prior year. The operating loss was
$84,000 lower than the fiscal year -to -date budgeted operating loss and $67,000 lower
than the prior year. The year -to -date change in net position was a loss of $964,000
compared to the budgeted loss of $1,105,000.
Parking Fund
Through November, approximately 43.9% of anticipated operating revenue has been
realized. Increases in Market garage revenues are partially related to the completion of
the hotel construction. Gainsboro garage and the Higher Ed Center lot have increased
occupancy as a result of new businesses moving into the downtown area. Elmwood lot
revenues are lower due to decreases in Anthem and Meridium employee parking.
Revenues in total have increased 10.4% over the prior year and operating expenses
have decreased by 2.2 %. Operating income, before the net decrease of non - operating
revenues, expenses, and transfers was approximately $483,000. After non - operating
transactions, the fund's change in net position was approximately $303,000.
Economic Summary
At the state level, total revenue collections for November increased 13.4 %, driven
mainly by payroll withholding taxes which had one more deposit day than compared to
last year. On a fiscal year -to -date basis, total revenue collections rose 5.4 %, well ahead
of the annual forecast of 1.7 % growth.
Collection of sales and use taxes fell 9.2 % in November, resulting in a decrease of
2.5% fiscal year -to -date. However, last year's collections included prior year recoveries
which pushed November's numbers higher. This year's decrease is well behind the
annual forecast of a 2.6 % increase.
In October, the City's unemployment rate at 4.3% was slightly above Virginia's
unemployment rate of 4.2 %, but below the national unemployment rate of 4.9 %.
The Consumer Confidence Index increased 6.3 points, from 100.8 in October to 107.1
in November, which reflected the short term outlook regarding economic conditions as
more optimistic than in recent months.
Please contact me with any questions you may have on these financial statements.
Sincerely,
Barbara A. Dameron
Director of Finance
Attachments
cc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Prbibi
Intergovernmental
Charges for Services
Internal Services
Transfe6 From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and Cultural
Community Oevelopment
Transfer to Coot Service Fund
Transfer to School Fund
Nondepartmental
Total
CITY OF ROANOKE, VIRGINIA
GENERALFUND
FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2016
STATEMENT OF REVENUE
(UNAUDITED)
Current
Revenue
Revenue
Budget
Budget
Vented.
$ 114,528.000 $
(]1,1]3,682)
81406,000
(59,769,645(
1,147,000
(779.724)
1284,000
(936.107)
221.000
(138,229)
]1,44],148
(52,422.392)
8,183000
(4,829,019)
2832,000
(1.879.944)
628000 (480069)
$ 281,876,148 S (192.39] 811)
Actual
Jul i - Ni
2016201]
FYI) ve FY16
$ 43.354,318
20152016
21.636,355
Received
36],2]6
0.5%
34],693
21,622,417
82.]]1
26,7%
19,024,]56
2.9%
3 353,981
285,873
952,056
2].1%
158,931
3.9%
3].5%
18.093,873
51 %
26.6%
Actual
Percent of
Jul 1 - Nov 30
FYI) ve FY16
Budget
20152016
Variance
Received
$ 43,156495
0.5%
37.9%
21,622,417
0.1%
26,7%
356,993
2.9%
32.0%
285,873
21.7%
2].1%
79,681
3.9%
3].5%
18.093,873
51 %
26.6%
2614,289
28.3%
410%
581,873
63.6%
33.6%
2],]93
(1000 %)
00%
(0,920)
(41549 %)
25.8%
$ 86,815,168
2.8%
31.7%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Cement
Expenditure
Uncommitted
Budget
Balance
$ 18.138.745
$ 9.051, 489
8.]44.49]
5.140570
68.121055
36.602270
26206 296
13.567,712
40.580224
23 ]39.046
10,984,909
6.045 ]61
8,695.765
4.454.421
11455,516
1594 268
80,402.800
46.756,054
10605,299
7,156,301
$ 204,133,205
S 156,107,093
Actual
Jul 1 -Nov 30
2016 -201]
FY17 of FY16
$ 7,085,256
2015 -2016
3.603,92]
Obligated
31.518.]85
1.3%
14.638.584
3,477,447
16.841.1]]
412%
4.939
147
4F441
345
],861,348
51.9%
33646,]46
112%
3,448,998
4,824,577
$ 120,025,312
45.0%
3883,498
Actual
Percent of
Jul 1 Nov 30
FY17 of FY16
Budget
2015 -2016
Variance
Obligated
$ 6,994,489
1.3%
439%
3,477,447
3.6%
412%
28,143,598
120%
463%
13,43] 393
8.9%
51.9%
15,141071
112%
41.5%
4,824,577
24%
45.0%
3883,498
144%
49.9%
9,408,488
(164 %)
68.6%
32,032,323
5.0%
418%
1,609,980
114.2%
32.5%
$ 110,952,863
7.6%
45.1%
CITY OF ROANOKE, VIRGINIA
STORMWATER UTILITY FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2016
(UNAUDITED)
FY 2017
Adopted
Budget FY 2017 FY 2016
Operating Revenues
Stormwater Utility Fees $ 5,654,000 $ 3,095,097 $ 1,872,129
Total Operating Revenues 5,654,000 3,095,097 1,872,129
Operatina Expenses
Operating Expenses
Total Operating Expenses
Operating Income /(Loss)
Nonoperating Revenues /(Expenses)
Investment Income /(Loss)
Interest Expense
Net Nonoperating Revenues
Income /(Loss) Before Transfers and Contributions
Transfers and Contributions
Transfer from Capital Projects Fund
Transfer to Capital Projects Fund
Transfer to Debt Service Fund
Net Transfers and Contributions
Change in Net Position
5,232,395
1,220,734
840,009
5,232,395
1,220,734
840,009
421,605
1,874,363
1,032,120
-
(20)
879
(105,026)
(40,897)
(14,348)
(105,026)
(40,917)
(13,469)
316,579
1,833,446
1,018,651
(316,579)
(316,579)
E
19,500
(75,000)
(142,330)
(197,830)
$ 1,635,616
(259,345)
(259,345)
$ 759,306
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE STATEMENT
OF REVENUES AND EXPENSES
FOR THE FIVE MONTHS ENDED NOVEMBER
30, 2016
(UNAUDITED)
FY 2017
Budget YTD
FY 2017
FY 2016
Operating Revenues
Rentals
$ 2,116438
$ 1,955,076
$ 1,566,946
Event Expenses
557,413
661,420
439,994
Advertising
146,979
153,872
203,451
Admissions Tax
222,472
209,132
149,752
Facility Surcharge/Ticket Rebate
204,742
181,205
93,211
Commissions
62,953
80,456
(1,889)
Ancillary
61,094
85,799
71,939
Miscellaneous
57,708
49,530
43,356
Total Operating Revenues
3,429,799
3,376,490
2,566,760
Operating Expenses
Personal Services
512,380
560,653
483,231
Operating Expenses
3,231,701
3,050,732
2,386,592
Management Fees
166,080
161,698
160,415
Depreciation
394,378
394,378
394,378
Total Operating Expenses
4,304,539
4,167,461
3,424,616
Operating Loss
(874,740)
(790,971)
(857,856)
Nonoperating Revenues /(Expenses)
Investment Income
-
43,830
37,579
Interest Expense
(244,168)
(230,806)
(209,256)
Net Nonoperating Expenses
(244,168)
(186,975)
(171,677)
Net Loss
(1,118,908)
(977,947)
(1,029,533)
Transfers and Contributions
Transfer from General Fund
-
-
-
Transfer from Capital Project Fund
14,000
14,000
-
Net Transfers and Contributions
14,000
14,000
-
Change in Net Position
$(1,104,908)
$ (963,947)
$(1,029,533)
191
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2016
(UNAUDITED)
Operatina Revenues
Market Garage
Elmwood Park Garage
Center in the Square Garage
Church Avenue Garage
Tower Garage
Gainsboro Garage
Campbell Garage
Williamson Lot
Higher Ed Center Lot
Market Lot
Elmwood Lot
Warehouse Raw Lot
West Church/YMCA Lots
Off Street Parking Violations (All Locations)
On Street Parking Violations
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperaling Revenues /(Expenses)
Investment Income
Interest Expense
Net Nonoperating Expenses
Income /(Loss) Before Transfers and Contributions
Transfers and Contributions
Transfer from Capital Projects Fund
Transfer to DoT Fund
Transfer to Fleet Fund
Net Transfers and Contributions
Change in Net Position
FY 2017
Adopted FY 2017
Budget Budget YTD FY 2017 FY 2016
$ 438,000
$ 182,500
$ 185,265
635,000
264,583
248,005
385,677
160,699
160,759
679,125
282,969
305,754
442,000
184,167
213,346
200,000
83,333
92,380
173,000
72,083
71,422
60,000
44,000
80,000
40,000
26,000
38,000
367,650
3,608,452
2,313,964
995,605
3,309,569
298,883
25,000
18,333
33,333
16,667
10,833
15,833
153,188
1,503,521
964,152
414,835
1,378,987
124,534
30,589
21,844
21,804
18,888
13,135
12,707
188,055
1,583,953
686,389
414,835
1,101,224
482,729
$ 140,799
250,947
167,777
277,697
188,088
46,134
72,556
(275)
14,889
19,372
41,931
14,703
8,757
26,107
165.785
1,435,268
725,227
400,708
1,125,935
309,333
-
-
28,428
29,772
(440,962)
(183,734)
(207,727)
(219,350)
(440,962)
(183,734)
(179,299)
(189,578)
(142,079)
(59,200)
303,430
119,755
$ (142,079)
$ (59,200)
$ 303,430
$ 119,755
4
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED NOVEMBER 30, 2016
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED NOVEMBER 30, 2016.
BALANCE AT BALANCE AT BALANCE AT
OCT. 31, 2016 RECEIPTS DISBURSEMENTS NOV. 30,2016 NOV. 30, 2015
CONSOLIDATED FUNDS 70,437,319.61 16,600,336.90 31,009,96631 55,107,690.38 63,067,272.27
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING NOVEMBER 30, 2016. THAT SAID FOREGOING'.
CASH
DEPOSITS IN TRANSIT
CASH IN WELLS FARGO BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
BNC PUBLIC FUNDS MONEY MARKET
VIRGINIA INVESTMENTPOOL
HRCCC- VIRGINIA INVESTMENT POOL
VIRGINIA SNAP PROGRAM (U.S. SECURITIES)
TOTAL
December 12, 2016
15,201.11
5,196,022.82
20,689,016.04
0.00
15,231,690.95
3,812,029.63
11,365,723.83
56,107,690.30
EVELYN POWERS, TREASURER
MINUTES
Audit Committee of Roanoke City Council
Location: Council Conference Room
Noel C. Taylor Municipal Building, Room 451 South
Date: December 14, 2016
Time: 4:00 p.m. to 4:53 p.m.
Attendees
Audit Committee Member Present (YIN)
William Bestpitch (Chair) Y
Anita Price (Vice- Chair) N
Michelle Dykstra Y
Sherman Lea (ex- officio) N
Tasha Burkett, Financial Systems Auditor
Dan Callaghan, City Attorney
Rob Churchman, Partner, Cherry Bekaert
Jeremy Croy, Senior Auditor
Barbara Dameron, Director of Finance
Donald Deeds, Manager, Cherry Bekaert
Drew Harmon, Municipal Auditor
Amelia Merchant, Director of Management and Budget
Chris Morrill, City Manager
Dawn Mullins, Assistant Municipal Auditor
Wayne Parker, Senior Auditor
Evelyn Powers, Treasurer
Rene Satterwhite, Accounting Supervisor
Can Spichek, Senior Auditor
Sherman Stovall, Assistant City Manager for Operations
Andrea Trent, Assistant Director of Finance
1. Call to Order:
Mr. Bestpitch called the meeting to order at 4:00 p.m.
2. Approval of the Minutes from the September P Meeting:
Mr. Bestpitch asked if there were any corrections to the minutes. Hearing none, the minutes were
received and filed as written.
December 14, 2016
Page 2 of 5
3. Presentation of Audit Results for the June 30, 2016, Comprehensive Annual Financial
Reports:
Rob Churchman noted that auditing standards require certain communications with those responsible
for governance. He provided members of the committee a printed presentation covering the required
communications as well as the results of the audit. Mr. Churchman began walking the committee
through the presentation, noting that the City received an unmodified opinion on its financial reports.
He then asked Mr. Deeds to brief the committee on the audit adjustments identified during the audit and
presented on page eleven.
Mr. Deeds discussed issues related to revenue recognition in the parking fund, as well as recording of
cash and accounts receivables. The auditors concluded that revenue had been recognized in the same
manner for many years and that the net effect to this year's statements was immaterial.
Mr. Deeds referred the committee to the management letter from Cherry Bekaert. In the letter, the
auditors recommended the City review system administration roles in the Advantage system and
address any potential conflicting roles and responsibilities.
Mr. Churchman certified to the committee that Cherry Bekaert is independent of the City and its
officers, as required by auditing standards. He then reviewed future accounting pronouncements that
might impact the City's financial reporting. There were no questions from the committee.
Mr. Bestpitch commented that the City has a long history of award winning financial accountability and
thanked Mr. Churchman and Mr. Deeds for their work on the audit. He congratulated all of the
departments responsible for financial management and reporting at the City and thanked them on
behalf of City Council for their efforts.
Mr. Harmon noted that Roanoke City Public Schools is a component unit of the City and also received
an unmodified opinion on its financial reports. He recommended that all members of the Audit
Committee read the school CAFR as well as the City CAFR. These documents contain a lot of good
information beyond the financial statements. Members of the Audit Committee have a special duty to
read and understand these documents.
The committee received and filed Cherry Bekaert's presentation.
4. City Council Expenditures for the Year Ending June 30, 2016:
Mr. Harmon noted that the audit is essentially a review of compliance with the travel policy and budget.
There were no violations noted, other than approvals of fund transfers between council members' units.
The policy requires approval by a simple majority of Council Members before transferring funds. This
approval has often been given verbally or by email. In order to provide better documentation, the City
Clerk is developing a form that can be used on Council days to document approvals.
December 14, 2016 Page 3 of 5
Mr. Bestpitch commented that the Clerk and her staff do an excellent job of helping Council Members
comply with the policies. The transfer form is one last piece helping to make sure everyone is in
compliance.
The report was received and filed without objection.
5. LEAN Project — Streamline Work Paper Development:
Mr. Harmon recognized Cari Spichek for her participation in the City's LEAN initiative, which included
an individual project this year. The work paper development project will improve communication in the
office, make review more efficient, and require less paper. This should improve productivity, which
would mean more audits completed.
Mr. Bestpitch noted that we are moving more and more towards a paperless society, which is a good
thing. This initiative may provide opportunities to move forward on other projects.
The update was received and filed without objection.
6. Hotline Update:
Mr. Harmon presented the hotline update for the end of the calendar year. The pending items listed are
being investigated and no conclusions have yet been reached.
The update was received and filed without objection.
7. Other Business:
APA Report:
Mr. Harmon asked Ms. Powers for any comments she would like to make. She explained how the
process for remitting Sheriffs fees to the State had been established many years ago and had worked
well until the State began changing their processes. When the Treasurers office did not receive an
electronic deposit from the state in August, the staff contacted the courts and were told the State had
changed its process. The money was being deposited with Finance and the Treasurer's Office was not
receiving the DC14 form that queue the Treasurer to make a payment to State. The money remained
in the City's bank account until it was noted by the State Auditor.
Ms. Dameron noted that the Treasurer's Office was not included in planning meetings when the
accounts receivable system was changed. Those involved in planning did not understand the
significance of the DC 14 form. This is a lesson learned for future implementations.
Ms. Powers noted that the money has been paid to the State and that the City was not penalized.
December 14, 2016 Page 4 of 5
Mr. Bestpitch asked if the City could pay the state electronically. Ms. Powers responded that the State
will accept wires, but the cost is $30 per wire transfer. Employees from the Treasurer's Office, Finance
and all three Courts have met and developed procedures to comply with the State's requirements.
DMV Select:
Ms. Powers briefed the Committee on her work with the Virginia Department of Motor Vehicles (DMV)
to become a DMV Select Office. Once finalized, the Treasurer's Office will be able to register vehicles,
issue tags and handicap placards, and perform other select DMV services. The State provides the
equipment and training, as well as sharing revenue with the City.
The City Attorney is reviewing the agreement with the DMV and the new service should be in place on
February 21, 2017. The hours of operation will be Monday through Friday, 8:00 AM to 4:30 PM. Mr.
Callaghan noted that the DMV Select offices had to be open a minimum of 35 hours per week.
Mr. Bestpitch asked how the service will be publicized. Ms. Powers responded that the DMV would be
taking care of and paying for marketing materials. The only expense to the Treasurer's Office was for a
new printer costing approximately $700. The City will be paid 4.5% of every dollar received, up to
$500,000 with the Treasurer's Office keeping 80% of the funds and 20% going to City general fund.
Ms. Dykstra asked if any additional staff would have to be hired. Ms. Powers responded they would not
need to hire additional staff. The office currently has five cashiers and should be able to manage the
increased work.
Mr. Bestpitch noted that this should be very convenient for the public. Ms. Powers agreed and noted
that taxpayers who have a DMV hold can now pay the taxes and have the hold released by the City,
saving one, and in some cases two trips to the DMV.
Ms. Dykstra asked if DMV Select Services will have a separate window. Ms. Powers responded that it
would not, that customers could come to any window.
LEAN Project— Rental Inspection Program:
Mr. Harmon briefly discussed Can Spichek's work as part of a LEAN project team looking at the City's
rental inspection program. There are about 5,000 rental units in the inspection program. The goal was
to manage inspections so that approximately 1,250 are completed annually. This would improve
compliance with the requirement to be inspected every four years.
Team members received training on LEAN tools as part of the project. The team successfully
completed the project and will present its findings to management on December 19.
New Staff:
Mr. Harmon introduced Jeremy Croy, Senior Auditor, who began in October. Mr. Croy discussed his
background and prior work with the Committee. Committee members and Mr. Morril welcomed him to
the City.
December 14, 2016
Mr. Bestpitch wished everyone a joyous holiday season.
Future Audit Committee meetings are scheduled for March 8 and June 7.
B. Adjournment:
Mr. Bestpitch adjourned the meeting at 4:53 p.m.
Page 5 of 5
1:111 AN I M. MOON W1,YNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Rooln 456
Roanoke,Viiginia 24011 -1536
'I dephone: (540)853 -2541
Fax: (540)853 -1145
E -unit: clm'k(Piommkcva . gw
January 6, 2017
Michele Vineyard, Secretary
Personnel and Employment Practices Commission
Roanoke, Virginia
Dear Ms. Vineyard:
ClX FLIA F. M( 'COY
Depuly Oily Clerk
C'li('ELIA "1'. WF.9H,('MC
A%sislanl Deputy ('ily Clerk
This is to advise you that Patrick D. Crandall has qualified as a member (Citizen at
Large representative) to fill the unexpired term of Geraldo Correa, Jr., ending June 30,
2018; and Captain Richard Morrison as a member (City Employee representative) for a
three -year term of office ending June 30, 2019, of the Personnel and Employment
Commission.
cS Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Patrick D. Crandall, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Citizen at Large member of the Personnel and Employment
Practices Commission to fill the unexpired term of Geraldo Correa, Jr. ending June 30,
2018, according to the best of my ability. (So help me God.)
PATRICK D. CRANDALL
The foregoing oath of offlcg was tak n, sworn to, and subscribed before me by
Patrick D. Crandall this ZZd1ay of 016.
.. • -
''��� ��Q�
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Richard Morrison, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member (City Employee representative) of the Personnel and
Employment Practices Commission for a three -year term of office ending June 30,
2019, according to the best of my ability. (So help me God.)
RIICHARRD ORR
The foregoing oath of office was taken, sworn to, and subscribed before me by Richard
Morrison this l5 day of DeCQJ�•2016.
Brenda S. Hamilton, Clerk of the Circuit Court
By Clerk
6 CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenne, S. W., Room 456
Roanoke, Virginia 24011 -1536
'leleplione: (-541)953-2541
Fur (541)X53 -1145
S 1'IWI IAN I E M. MOON REYNOLDS, MM(. F nail: clerk(, roanokeva.KUr CECLIA F. MCCOY
CRY Clerk 1lrynny City Clo k
January 6, 2017
Tina Carr, Secretary
City Planning Commission
Roanoke, Virginia
Dear Ms. Carr:
('le'CIJAA 1. WFIIII,(MC
As%klnnl Deputy ('ity Clerk
This is to advise you that Karri B. Atwood has qualified as a member of the City
Planning Commission for a four -year term of office ending December 31, 2020.
Sincerely,
Stephanie M. Moon Reyni`cWs, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Karri B. Atwood, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the City Planning Commission for a four -year term
of office ending December 31, 2020, according to the best of my ability. (So help me
God.)
M
The foregoing oath of office was taken, sworn to, and subscribed before me by Karri B.
Atwood this day of 00/x( O16.
B;
CITY OF ROANOKE
OFFICE OF'T'IIE CI'T'Y CLERK
215 Clnn'rL Avonue, S. W., Room 456
Ronnnkr, Virginia 24011 -1536
'1'elephnne: 154111 8534541
Fns'. (541))1153 -1145
S'I LPI IAN I E M. MOON RI IN N(LDS, MM(. P:n1;11L 1111 WO rnnnnA —a"eP
CIIX RLIA R MCC-ON'
('it, ('lerk
II City ('lerk
('Q('ELIA'1'. %VIIIIIi, CM('
Assinanl llepnly ('iv ('leek
January 61 2017
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
This is to advise you that Thomas L. McKeon has qualified as a member of the
Roanoke Arts Commission for a three -year term of office ending June 30, 2019.
Sincerely,
" tZStephanie M. Moon Reyno
City Clerk
pc: Susan Jennings, Arts and Culture Coordinator
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Thomas L. McKeon, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission for a three -year
term of office ending June 30, 2019, according to the best of my ability. (So help me
God.)
THOMAS L. MCKEON
The foregoing oath of office was taken, sworn to, and subscribed before me by
Thomas L. McKeon this J day of 2016.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, Y. W., Room 456
Ruanokr, Virginia 241111 -1536
'relayaane: (5411) 853 -2541
raa: (5411)853 -1145
,' 11. 1- IIANII !NI.NIOONI(ISYNOI.1)S,NINI( L -n,al: alcrkar ro:umkcv °'a °P ('1i('V.1.IA1;.k1(('01'
('ip ('Iedr I)el)aly ('i1y Clerk
('IX LLIA'I. WEBB, (-NI('
A,,Ntanl I)ePnb, Cily ('krk
January 5, 2017
The Honorable Paul Ryan, Speaker, United Sates House of Representatives
The Honorable Bob Goodlatte, Chairman, House Judiciary Committee
The Honorable Mitch McConnell, Senate Majority Leader, United States Senate
The Honorable Mark Warner, United States Senator
The Honorable Tim Kaine, United States Senator
Gentlemen,
I am enclosing an attested copy of Resolution No. 40737 - 010317 urging Senate
Majority Leader Mitch McConnell, Senator Mark Warner, Senator Tim Kaine, and all
United States Senators to reintroduce the Marketplace Fairness Act into the United
States Senate during its 2017 session.
Furthermore, the Roanoke City Council urges Speaker Paul Ryan, Chairman Bob
Goodlatte, and all Members of the House of Representatives to act on the Marketplace
Fairness Act or other legislation to collect and remit sales taxes structured on a system
of collection based upon the purchaser's location in the House Judiciary Committee.
Lastly, City Council urges the United States Senate and the United States House of
Representatives to hold votes to pass the Marketplace Fairness Act or other legislation
to collect and remit sales taxes structured on a system of collection based upon the
purchaser's location during the 2017 session and send the clear and unequivocal
message to States and Localities that the United States Congress supports small
business women and men who create jobs, produce revenues to support essential
infrastructure improvements, and create a stronger and more resilient economy for the
benefit of all Americans.
The Honorable Paul Ryan, Speaker, United Sates House of Representatives
The Honorable Bob Goodlatte, Chairman, House Judiciary Committee
The Honorable Mitch McConnell, Senate Majority Leader, United States Senate
The Honorable Mark Warner, United States Senator
The Honorable Tim Kaine, United States Senator
January 5, 2017
Page 2
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, January 3, 2017; and is in full force and effect upon
its passage.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
PC: Sandra Madison, MMC, President, Virginia Municipal Clerks Association and
Members
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
%e/
IN 1 II! COUNCIL OI''1'IIIf ('1'IY OI; ROANOICI;, VIRGINIA
The 't d dny of .Innu:rry, 7.017.
No. 40717- 010717.
A RFSOLUIION urging the United States Congress to cnuct legislation that will enable
Slate and Local governments to collect revenues (file to local government that arc essential to the
expansion of our local and regional economy, creation of thousands ofnew jobs, enhancement of
the quality of life within our communities, and preservation of limited State and Local revenue
Sources.
WHEREAS, many State and Local governments rely on the collection of sales and use
taxes m support funding to improve needed infrastructure improvements, strengthen local small
businesses, create jobs for their citizens, and fund essential services;
WHEREAS, local small businesses confront expanded competition from the explosion of
Interval sales by remote sellers who are unwilling to collect and remit properly assessed sales
taxes to State and Local governments;
WHEREAS, national studies reveal that State and Local governments lose approximately
$30 Billion each year from uncollected sales taxes from transactions involving remote Internet
retailers;
WHEREAS, local businesses estimate that the City of Roanoke has lost millions of
uncollected sales and use taxes £moan remote online sales;
WHEREAS, State and Local associations, including the Government Finance Officers
Association, the National League of Cities, the National Association of Counties, the United
States Conference of Mayors, and the National Governors Association, along with partners in the
Bwalntion 19 /V (Final)
retail aunnuluily, worked together Ill r years to develop it fail and easy system to collect and
remit fllese sales laxus strueturod on It system of collection based on the purchaser's location;
WiligWAS, Ihnnlgh this oollabioative elicit, we believe Thal an effective and efficient
response in eliminating the competitive disadvantage faced by our local small business retailers
appeared in 2013 when the Marketplace Fairness Act passed in the United Slates Senate through
it bi- partisan effort and world have established a fair system for the collection of existing taxes
owed to Slate and Local government, land address the pressing need to level the playing field
among remote Internet sellers and local "bricks and mortar" retailers;
WHEREAS, following the passage of the Marketplace Fairness Act by the United States
Senate in 2013, the United States House of Representatives did not vote on the Marketplace
Fairness Act or any ablannive to address this critical economic development issue, and this
inaction by the House of Representatives caused the United States Senate to reintroduce the
Marketplace Fairness Act in 2015;
WHEREAS, the continued inability of Congress to reach a consensus has resulted in an
increase in the Virginia state sales tax from 5.0% to 5.3% and has placed significant and
challenging limitations on localities; and
WHEREAS, 2017 is now the opportunity for the 115 °i Congress to demonstrate real
political courage and break this unwarranted and unjustified stalemate by moving the
Marketplace Fairness Act or other legislation to collect and remit sales taxes structured on a
system of collection based on the purchaser's location through the United States Senate and
United States House of Representatives during its 2017 session in order to protect localities and
level the playing field between local retailers and remote Intemet sellers.
PIIo , n 14 /17(aml)
NOW, TITFREFORE, be it resolved by the Council of the City of Roanoke, Virginia that:
L City Council urges Scnutc Majority Leader Mitch McConnell, Senator Mark
Warner, Senator Tim Kaine, and all United States Senators to reintroduce the Marketplace
Fairness Act into the United States Senate during its 2017 session.
2. City Council urges Spcaker Paul Ryan, Chairman Bob Goodlatte, and all
Members of the House of Representatives to act on the Marketplace Fairness Act or other
legislation to collect and remit sales taxes structured on a system of collection based upon the
Purchaser's location in the House Judiciary Committee.
3. City Council urges the United States Senate and the United States House of
Representatives to hold votes to pass the Marketplace Fairness Act or other legislation to collect
and remit sales taxes structured on a system of collection based upon the purchaser's location
during the 2017 session and send the clear and unequivocal message to States and Localities that
the United States Congress supports small business women and men who create jobs, produce
revenues to support essential infrastructure improvements, and create a stronger and more
resilient economy for the benefit of all Americans.
4. City Council directs the City Clerk to provided attested copies of this Resolution
to The Honorable Paul Ryan, Speaker of the United States House of Representatives, The
Honorable Bob Goodlatte, Chairman of the House Judiciary Committee, The Honorable Mitch
McConnell, Senate Majority Leader of the United States Senate, The Honorable Mark Warner,
United States Senator, and The Honorable Tim Kaine, United States Senator.
ATTEST:
tN�nqPrIiLL
City Clerk.
Resolution P3/17 (final)
CITY OF ROANOKE
OFFICE OF THE MAYOR
.'. I¢('I IUR( II AVI iN I II: S. W., SUI'IY 457.
IMANOKI'- VIIMINIANO ,,ISpy
Ii.P I'I )NI'.1W11S112.
IA% 134111,,11 141
SHERMAN I'. LEA, AR. J N I A 1 1 NIAN(M RUANOHI VAnuv
Nh,,
December 27, 2016
The Honorable Bob Goodlatte
United States House of Representatives
2309 Rayburn HOB
Washington, D.C. 20515
Dear Congressman Goodlatte:
I am writing to urge you to support investing in our nation's infrastructure by joining the
Congressional Municipal - Finance Caucus and protecting tax exemption for municipal
bonds. Tax - exempt municipal bonds are the primary way state and local governments
finance the public infrastructure that supports everyday life. They help our communities
finance highways, bridges, transit systems, airports, water and wastewater systems,
schools, higher education facilities, and many other basic infrastructure projects we rely
on daily. Maintaining the tax - exempt status of municipal bonds is an issue that is
imperative to the success of our localities.
Tax - exempt bonds are the federal government's contribution to financing facilities and
infrastructure created with a public interest to serve the needs of communities
throughout the United States. Projects financed with tax - exempt bonds are vitally
important to sustained economic growth. Many communities continue to recover from
the recession, during which capital projects were delayed resulting in infrastructure and
facilities in need of repairs, renovation, or replacement. Continued use of tax - exempt
financing is vital to meet these needs in an efficient and economic manner. In short, the
financing needs of local governments are increasing and without the use of tax - exempt
financing, many localities will need to increase the tax burden to their citizens.
The Congressional Municipal- Finance Caucus was founded to protect and fight for the
tax - exempt status of municipal bonds for cities and states. The bipartisan Caucus, Co.
Chaired by Representatives Randy Hultgren (IL -14) and Dutch Ruppersberger (MD -2),
long time proponents of tax- exempt municipal financing, is focused on engaging the
legislative process to ensure that local governments have access to robust financing
tools.
The Honorable Bob Goodlatte
December 27, 2016
Page 2
As the new Administration and Congress look for ways to reduce the federal deficit and
possibly enact a tax reform package, the exempt status of municipal bonds may come
under threat of repeal or other limitations. We urge you to join your colleagues in
protecting these vital instruments and helping our localities remain economic drivers.
Americans deserve a 21st century transportation network; modern aviation systems;
safe, clean, reliable water and wastewater services; and broadband access in every
community. To join the Caucus, please contact Walt Gonzales, from the Office of
Congressman Ruppersberger at (202) 225 -3061 or walter.gonzales @mail.house.gov, or
Bill Hulse, from the Office of Congressman Hultgren at (202) 225 -2976 or
bill. hulseCad)mail.house goy.
Thank you in advance for considering this request to join the Congressional Municipal -
Finance Caucus and demonstrating your commitment to championing cities and towns
from day one of the 115th Congress.
Sincerel
Sherman P. Lea, Sr.
Mayor
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
"1'cicpbone: (5411)853 -2541
Fvl: (541))853 -1145
51'P:PIIANII<pl. M(1(IN nI(YN01,113, M1IN(. P: anvil: clerk @mvnoke...gvv CF.C1!UA14MC('OY
('ily ('lerk 0c,kity Cily Clerk
January 5, 2017 CGC2WA"I. WCnu,CM('
A,,i.fs:u nen,nY City Clerk
Richard W. and Clara B. Boone
Janet A. West
Susan Ann Bryant
Jennifer Renee Bailey
Michael James Bryant
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 40738-010317 providing for acquisition of real
property rights needed by the City in connection with the Troxell Road /Mabry Avenue
Stormwater Drainage Improvements Project, being in the vicinity of the intersection of
Troxell Road, S.E., Roanoke, Virginia and Mabry Avenue, S.E., Roanoke, Virginia, and
the 3300 Block of Troxell Road, S.E., Roanoke, Virginia and surrounding streets, which
are located within the Garden City Neighborhood
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, January 3, 2017; and is in full force and effect upon
its passage.
Sincerely,
h-1, �qt
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Philip C. Schirmer, P. E., City Engineer
Dwayne R. D'Ardenne, CGM, PWM, Stormwater Manager
Josephus M. Johnson - Koroma, P. E. Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
i
i
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day or January, 2017.
No. 40738- 010317.
AN ORDINANCE providing for the acquisition of real property rights needed by the
City in connection with the Troxell Road /Mabry Avenue Stonuwater Drainage Improvements
Project ( "Project'); authorizing City staff to acquire such property rights by negotiation for the
City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing
with the second reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
L The City wants and needs certain real property rights, to include permanent
easements of variable length and width, temporary easements, right of way interests in fee
simple, and such other real property interests as needed, as set froth in the City Council Agenda
Report dated January 3, 2017, for the Project, in the vicinity of the intersection of Troxell Road,
S.E., Roanoke, Virginia and Mabry Avenue, S.E., Roanoke, Virginia, and the 3300 Block of
Troxell Road, S.E., Roanoke, Virginia and surrounding streets, which are located within the
Garden City Neighborhood. The proper City officials and City staff are hereby authorized to
acquire by negotiation for the City the necessary real property interests and appropriate ancillary
rights with respect to the real property parcels referred to in the above mentioned City Council
Agenda Report and any other real property parcels needed for the Project. All requisite
documents shall be approved as to form by the City Attomey.
2. The City Manager is further authorized to execute appropriate acquisition
documents for the above mentioned parcel(s), and such other parcels needed for the Project, for
such consideration as deemed appropriate for the necessary interests, provided, however, the
total consideration offered or expended, including costs, title search fees, appraisal costs,
O- AivLorize aequis ofpivp 61111, T, xWf Rd -Mabry Ave 11 -1emo ll Project (1-3 -17)
recordation Ices, and other related costs shall not exceed the ftmds available in the Project's
aeeOnnt for such purposes, without furtlier autholi-ration of Council. Upon the acceptance of any
oftbr and upon delivery to the City of appropiiato acquisition documents, approved as to form by
the City Attorney, the Director of Finanec is authorized to pay the respective consideration to the
owners of-the real property interest conveyed, certified by the City Attorney to be entitled to the
same.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with,
ATTEST:
City Clerk.
O- Authorize ace,us of prop tights- Tmxell Rd -Mabry Ave Stonnwater Otainage hnpS ve..ts Project (1 -3 -17)
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: January 3, 2017
Subject: Acquisition of Real Property Rights for Troxell Road /Mabry
Avenue Stormwater Drainage Improvements Project
(CM 16- 00180)
Background:
As part of the FY 2017 Capital Improvement Program, City Council appropriated
$1.62 million for storm drain improvement projects. These appropriated funds
will be matched with $1.61 million in Virginia Department of Transportation
Revenue Sharing funds plus an additional $1,000,000 in Stormwater Utility
operating funds.
One of the projects to be funded by this combined FY2017 funding
appropriation is the Troxell Road /Mabry Avenue Stormwater Drainage
Improvements project which includes the installation of storm drain pipes and
structures, and stormwater best management practices. This project is in the
general vicinity of the intersection of Troxell Road and Mabry Avenue, and the
3300 block of Troxell Road within the Garden City neighborhood.
This neighborhood lacks stormwater conveyance systems in some areas
evidenced by flooding on private properties along the 3300 block of Troxell
Road. Stormwater runoff from the public right of way contributes to flooding of
private properties. Construction of the proposed stormwater conveyance
system for this project would correct known drainage problems in this
neighborhood.
In order to construct, operate, and maintain the proposed improvements, the
City will need to acquire real property rights from various private property
owners.
Tax Map
Parcel
Address
Owner
Required Property Rights
Number
Permanent Drainage Easement &
4380619
0 Troxell Rd., S.E.
Richard W. Boone
Temporary Construction
& Clara B. Boone
Easement
3326 Troxell Rd.,
Temporary Construction
4380716
S. E.
Janet A. West
Easement
Irene S. Bryant -
Life Estate
Susan Ann Bryant,
1330 Mabry Ave.,
Jennifer Renee
Temporary Construction
4380719
S. E.
Bailey, and
Easement
Michael James
Bryant,
Remainder
interest
Considerations:
City Council action is necessary to authorize the acquisition of real property
rights needed for the Troxell Road /Mabry Avenue Stormwater Drainage
Improvements Project. The real property rights needed are outlined below, but
are subject to minor variation of location and extent pending final engineering
design details.
Funding for acquisition of the real property rights will be available in project
account 03 -530 -3014 Stormwater Improvements.
Permanent drainage and temporary construction easements of variable length
and width are required to accommodate construction activities and will affect
three (3) properties in the general vicinity identified above. The City may also
need to acquire various other property rights involving the properties listed
below and other properties which have not yet been identified for this project.
The properties that have been identified to date are as follows:
Recommended Action:
Authorize the acquisition of any and all real property rights needed to construct
the proposed Troxell Road /Mabry Avenue Stormwater Drainage Improvements
Project, including but not limited to the specific property rights identified in
this City Council Agenda Report, by negotiation and execution of the
appropriate acquisition documents by the City Manager, such documents to be
approved as to form by the City Attorney.
alsto P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Dwayne R. D'Ardenne, CGM, PWM, Stormwater Manager
Josephus M. Johnson - Koroma, P.E., Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
STEPHANIE M. MOON REYNOLDS, MMC E -mail derk(u roanokeva.ROV CECELIA F. MCCOY
City Clerk Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
January 5, 2017
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
Your communication recommending appropriation of additional FY17 funds for
Enterprise Zone program grants and rebates was before the Council of the City of
Roanoke at its regular meeting held on Tuesday, January 3, 2017.
On motion, duly seconded and unanimously adopted, action on the matter was
continued until the next regular meeting scheduled to be held on Tuesday, January 17,
2017.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
PC: Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Wayne Bowers, Director, Economic Development
Robert Ledger, Economic Development Manager