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HomeMy WebLinkAboutCouncil Actions 01-17-17ROANOKE CITY COUNCIL REGULAR SESSION JANUARY 17, 2017 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. All Present. The Invocation was delivered by The Reverend Alexander D. MacPhail, Pastor, Christ Episcopal Church. The Pledge of Allegiance to the Flag of the United States of America was led by students of the Noah Christian Academy, 402 Colorado Street, Salem, Virginia. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, January 19 at 7:00 p.m., and Saturday, January 21 at 4:00 p.m.; and video streamed by Internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Board of Zoning Appeals — one vacancy Three -year term of office ending December 31, 2020 Human Services Advisory Board — one vacancy Unexpired term of office ending November 30, 2018 Personnel and Employment Practices Commission — one vacancy Three -year term of office ending June 30, 2019 Contact the City Clerk's Office at 853 -2541, or access the City's homepage to complete an online application. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Mayor Lea recognized students of Noah - Christian Academy; and Council Member Dykstra presented each with a City gift. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Brenda Hale, President of the Roanoke Branch NAACP, appeared before the Council with regard to the possible closing of the Washington Park Pool during the summer of 2017. 4. CONSENT AGENDA: (APPROVED 7 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 A communication from the Assistant City Manager for Community Development transmitting the 2016 Office of Communications' Social Media Report. RECOMMENDED ACTION: Received and filed. C -2 Reports of qualification of the following individuals: Kameron Washington Brown as a member (Alternate Student) of the Youth Services Citizen Board, to replace Malik Morris for a one - year term of office commencing July 1, 2016; Antwyne Calloway as a member of the Board of Zoning Appeals to replace Drew H. Kepley for a three -year term of office commencing January 1, 2017 and December 31, 2019; Edward Garner as a City representative of the Blue Ridge Behavioral Healthcare Board of Directors for a three -year term of office ending December 31, 2019; and Claude "Sport" Paige as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. MMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the State Homeland Security FY16 Grant funds from the Virginia Department of Emergency Management to upgrade the City's hazardous materials monitoring equipment in support of the City of Roanoke HAZMAT Team. Adopted Resolution No. 40739 - 011717 and Budget Ordinance No. 40740-011717. (7-0) 2. Acceptance of the FY2017 - 2018 Local Emergency Management Performance Grant from the Virginia Department of Emergency Management to support the emergency management performance. Adopted Resolution No. 40741 - 011717. (7 -0) 3. Approval and authorization of an encroachment permit for Norfolk Southern Railway Company to construct a retaining wall within the public right -of -way located on Norfolk Avenue, S. E. Adopted Ordinance No. 40742-011717. (7 -0) 3 4. Execution of a Temporary, Nonexclusive, and Revocable License Agreement with Lumos Networks, Inc., to construct, maintain and operate telecommunications facilities in, over, under and across portions of the City's public right -of -ways. Adopted Ordinance No. 40743 - 011717. (7 -0) 5. Approval of the issuance of bonds by the Economic Development Authority of Montgomery County, Virginia, to finance or refinance costs associated with certain facilities benefitting the Virginia Tech Foundation, Inc. Adopted Resolution No. 40744- 01717. (7 -0) COMMENTS OF CITY MANAGER. The City Manager commented on the following: Guns N' Hoses Hockey Game • Guns and Hoses is an annual charity ice hockey tournament, with proceeds going to the Muscular Dystrophy Association, which is the official charity of the International Association of Firefighters. • Each year, Roanoke -area firefighters (the "Hoses ") take on a team of local Roanoke -area police officers and law enforcement personnel (the "Guns "). • During the last 13 years, these games have raised more $250,000 for the MDA, and more than 56,000 people have attended. • The game will take place Saturday, January 21 • Berglund Center, 6:00 p.m. • Tickets are available at www.gunsandhoseshockey.com Citizens' Planning Academy • A new offshoot of Roanoke's successful Leadership College - the Citizens' Planning Academy - is currently accepting registrations for the upcoming program beginning early this spring. • Citizens who have completed Leadership College will find this a valuable enhancement to their understanding of city government. • Sessions will include discussions about how city planning helps to shape our community, and the importance of the planning process. • The academy is scheduled to begin on Tuesday, March 7, and continue on each consecutive Tuesday evening through April 4 at the Grandin CoLab. • There is no cost to participate but registration to attend one or more of the sessions is required. • For more information, contact the Office of Neighborhood Services at 540- 853 -5210 or by email to n e i g h bo rh o o d s (a), ro a n o ke va. g ov. Solid Waste Collection Schedule Changes • Because city offices were closed on Monday, January 16, for the Martin Luther King Jr. holiday, solid waste collection for this week has changed. • As a result, collection of trash, bulk, brush, and "B" week recycling will be delayed by one day. • The Central Business District will be worked on schedule. • If you have questions, please call 853 -2000, and select Option 1. 8. REPORTS OF COMMITTEES: A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the Director of Finance recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 40745-011717. (7 -0) 9. UNFINISHED BUSINESS: a. Continuation of the matter with regard to appropriation of additional funding for Enterprise Zone One A to provide for program grants and rebates to meet the increased grant request activity for Fiscal Year 2016 — 2017. Adopted Budget Ordinance No. 40746 - 011717, as amended. (7 -0) 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: Adopted Resolution No. 40747 - 011717 urging the General Assembly and the Governor to oppose enactment of HB 2108, as presently draft or as may be amended, and reaffirm their commitment, encouragement, and support to all localities in developing cooperative regional opportunities for economic growth, job creation, and enhancement of the quality of life for all Virginians. (7 -0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Mayor Lea announced his attendance at the U. S. Conference of Mayors Winter Conference in Washington, D.C., on Wednesday, January 18 to speak about the Fair Marketplace Act. Council Member Ferris announced that he, along with several Council Members and the City Attorney will be in Richmond on Wednesday, January 18 to meet with State legislators to discuss matters relating to broadband, board of zoning appeals and lien processes, etc. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. 12. RECESSED - 3:07 P.M. THE COUNCIL MEETIN STOOD IN RECESS TO BE RECONVENED AT 7:00 P.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. ROANOKE CITY COUNCIL REGULAR SESSION JANUARY 17, 2017 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order - -Roll Call. All Present. The Invocation was delivered by The Reverend Tim H. Dayton, Pastor, First Christian Church. The Pledge of Allegiance to the Flag of the United States of America was led by Cub Scout Pack 17, St. John's Episcopal Church. Welcome. Mayor Lea. NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, January 19 at 7:00 p.m., and Saturday, January 21 at 4:00 p.m.; and video streamed by Internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. A. PRESENTATION AND ACKNOWLEDGEMENTS: Recognition of Wade Whitehead, 5' Grade Teacher, Crystal Spring Elementary School, on induction into the National Teachers Hall of Fame. Mayor Lea presented Mr. Whitehead with a City gift. B. PUBLIC HEARINGS: Request of Tom Sorrano, on behalf of Eric and Patti Mills, to vacate, discontinue and close an approximately 960 square foot portion of an alley from 7'" Street to 81" Street, S. W., north of and parallel to Marshall Avenue, S. W. Tom Sorrano, The Sorrano Group, LLC, Agent, Spokesperson. Action on the matter was postponed until the March 20, 2017 Council meeting at 7:00 p.m., in the Council Chamber. 2. Request of the City of Roanoke to amend Chapter 36.2, Zoning, Code of the City of Roanoke, (1979), as amended, in order to make consistent with State Code. Ian Shaw, Agent, Spokesperson. Adopted Ordinance No 40748- 011717. (7 -0) 3. Receive public comments on the City's Draft Solid Waste Management Plan. Christopher P. Morrill, City Manager. No action necessary. C. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. D. ADJOURNED - 8:26 P.M. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suile 456 Roanoke, Virginia 24011 -1536 'relenLane: (5411)853-2541 Laz: (540)89 -1145 ti laa'IIANIIi M11. h1UUN Iil ?1'N(11.D.5, M11MC L mail dcrk(n rnunnkcva.pnr ('N ELIA K M('('OY ('le1'k D,W, ('i 1, Clerk ('E('ELIA T. W EBB, ('M(' Assisl2nl 11elinly ('i l) ('lei k January 20, 2017 The Reverend Alexander D. MacPhail, Pastor Christ Episcopal Church 1101 Franklin Road, S. W. Roanoke, Virginia 24016 Dear Pastor MacPhail: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Tuesday, January 17, 2017. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, (� qn ' nil "��� r }'Y(Opr�U�/�HI �tY� Stephanie M. Moon Reynol s, MMC City Clerk SMR:aa CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 17, 2017 Subject: The Office of Communications' Annual Social Media Report Please find attached the 2016 Office of Communications' Social Media Report which highlights the impacts of the City's social media platforms, and the various programs and outreach campaigns conducted during the past year. Please let me know if you have any questions. Brian Townsend Assistant City Manager for Community Development Attachment Distribution: Council Appointed Officers 2016 Social Media Annual Report ROANOKE Published: Jan. 5, 2017 'This number only includes reach from the city's Facebook pages. Communications Police Sheriff Fire -EMS Emergency Mgnt. 911 Libraries Neighborhoods Play Roanoke Volunteers Human Resources H/S Services Economic Dev. Stormwater Transportation Solid Waste Clean and Green Planning Purchasing Lead Safe GIS City Clerk Treasurer City Manager Roanoke Star' Total 0 80000 30000 20000 163000+ New Page Likes in 2016 1.5 Million Total Video Views in 2016 2.9 Million Likes, Comments, and Shares in 2016 23 Million Total Reacb.op All Posts in 2016 Ml CKVot Roanoka,Yirglnia. Communications Stunning! Sam Dean captured tnis photo'. ./ Get Yore Likes, CmnmenR and Shares Boost this post for $20 to reach up to 21308 people. 245,900 17,781 13,175 3,193 8,882 4DI, Like `-''� Cmmno,n � Stia,e 294 245,900 17,781 13,175 3,193 8,882 4DI, I I n.. 1,0]6 294 782 13 3 10 261 82 IN 1 0 1 2 0 2 1,108 136 In I u. 2,168 2,146 23 12,094 4,120 17 7,957 In 2016, thousands of photos were submitted to the city's main Facebook page. Photos continue to be a driving factor in the city's success on social media. Photos help showcase the beauty of the city to followers near and far. Photos also help engage citizens and create conversations. S City of Roanoka , Virginia - Communca6ons Flashing flooding on the streets of Roanoke: ,0 Get Mare Likes, Unti h and Share. Boost this post fm 1601, reach q to 5,400 people. Yov. . LMC .. _gwnpiu Sl,e,u 584,524 245,425 23,171 6,511 m 297 0 347 5,734 1,057 135 0 •, 4,956 1,007 106 43 1,193 i 223 i 38 976 5,506 191 300 s,e41 834 97 3,990 4,491 4,000 91 89,313 19,690 64 69,359 Videos played a big role on the city's main Facebook page, particulary during the second half of 2016. The launch of Facebook LIVE allowed the city to attract thousands of new followers from all over the world. The city's Facebook page had its biggest month ever in July, thanks to the incorporation of live video. The monthly page reach topped 2.3 million. The city used live video to feature press conferences, downtown events, and breaking news. Post Detals 958,497 City of Roanoke, Virginia - Communications Please Ugmi'I me N2c85t ell9ey nvk'f me nCMt Couple Ot na, ^. I'�'^ " the p"Ildl for a slgmn6an! winter Iorm on F003'V 3.102 TSS 2,34 M 4, 1.111 114 SST p ( WEATHER 5.204 ICA7U ALERT a:u R�aa w 1. 0 0 .. Is ". Y,1 Roanoke began 2016 with a record month ...... F"d BENCH1"""" on'Facebook. The Office of Communications provided around the clock coverage during a major snow storm. Staff posted dozens of updates and hundreds of snow photos. During the storm, the city's weekly reach topped one million for the first time. Post Details T Clttr of Roanoke .Virginia - Communicahona In a transformational dme for Roanoke, today, the cry announced plans to bid for the 2026 Winter Olympic Games. Later this month, city officials will meet with members of the International Olympic Committee to firmslly discuss the plan. The city, along win national and Intemaaonal partners, wall spend upwards of a billion dollars to get Roanoke Olympic ready by 2026. This artist rendering of the city Is what Roanoke could look like 10 years from near I - a,Jmn Ow nrn - llrrtrI— W 6 ❑ee a cemrnem A share , On April 1, 2016, the city announced plans to bid for the 2026 Winter Olympic Games. The prank, which included various posts over an eight -hour period had people buzzing all over the city. The city's reach hit 400,000 during the prank. 212,712 6,182 3,217 1,129 2,119 01111, 67 21 36 Q 1cm 309 126 163 127 63 64 3 2 1 0 1,452 471 991 990 990 0 45,237 r •., ��„ 6,643 3 36,641 r uw vi. n o.r, Corti, 1 City of Roanoke, Virginia - Communications 19 Home d ukee • me..aee - Mo.. 1� ght��► t zn Annm Photos sm. &m,co,'. City Government Organoatlon ,o Roanoke, Nrgkm Eves R" M ..,,.� Lee9 This%eek PP09 aaw, °ro°n—,°.I,mui r °.wry + °um° � ®Cm'_ot Roanoke 212,381? 1 23i (@CRy_ot_Roanoke The fall season of American Horror Story was titled "My Roanoke Nightmare." It was based on the lost colony of Roanoke in North Carolina. During the show's premier, a writer from Entertainment Weekly confused the lost colony with the Star City. During the season finale, the city held a #My Real RoanokeNightmare contest, posting photos and vidoes from citizens, depicting their Roanoke nightmares. The top entries won prize packs. S City of Roanoke, Virginia- Communications �Yw}, q. I, 1, lr,, ni:r: u„ Mat,. io 1 !I,... N The heautlful fall photos continue. Jennie Mahe took this photo on Mill Mountain. A/ Get Nor. Likes, Commenla and Shares Boost this post for $5 to reach up to 830 people. IO. or CAn...Or# •!` Scare 28,883 1,902 1,493 1,123 370 0 149 103 46 1 0 1 u 22 15 7 2 0 2 41 20 21 195 195 0 779 320 3 456 r1EGAiNE(EEOOACM ® 0 i ., 0 In October and November, hundreds of fall photos were submitted on the city's Facebook page by citizens. The photos generated thousands of likes, comments, and shares. The photos helped to showcase the beautiful fall colors in Roanoke to people near and far. City of Roanoke, Mrginta - Communications +o+w, I I1.I . i „le, of q...:. Uawr M After stealing a city Vehicle and climbing the Roanoke Star, the city's elf Is behind basal %0 Get More Likes, Comments and Shares Most this post for $15 to reach up to 3,100 people. I IMV Cuouluoul cis SnA9 30,353 1,464... n 599 339 260 m 33 11 22 485 257 229 25 19 6 6 2 4 119 61 OB _,,, ._. _enar.. 209 208 0 1,641 483 3 1,165 NEGATIVE FEEDBACK 11 0 0 0 In early December, the city's elf, Starry, arrived. Each morning throughout the month, a photo was posted tracking Starry's adventure. Unfortunately, the little elf got into some trouble along the way. The photos created laughter and buzz from thousands of followers. IL� CIry or Roanoke. Virgin..- Communitati Tne City of Poanoke Giirlshnas Parade Is undeivayl a/ Get More Likes, Commend and Shares Boost this post k, $15 m reach up 1. 3,08 people. 624,925 37,772 7,599 3,348 1,037 2.311 V Like 25 Counnen, v 9miv - 624,925 37,772 7,599 3,348 1,037 2.311 1,346 267 1,078 238 24 214 142 21 121 24 5 19 30 5 25 1,478 1,231 247 659 648 11 Throughout the entire month of December, the city's Facebook page had a holiday theme. Staff posted live video of the city Christmas tree arrival and lighting, the Christmas parade, ice skating at Elmwood Park, and holiday lights from a number of neighborhoods in Roanoke. The success of the campaign can be seen in the numbers. The monthly reach for December topped 2.1 million. Posts on the city's Facebook page received more than 300,000 likes, comments and shares. The various holiday videos were viewed nearly 200,000 times. 3,179 New Followers in 2016 2,131 New Followers in 2016 Million mpressions in 2016 MEWL_- Rwnoke's favor" F crook plot nP ury w wnka..w N !�E Edrlonal: Our Roanoke 9klmara 6'so Aft f��ff Issuer Award Title Category I Name Government Social Golden Post Top Social Media Timothy Martin Media Advocate in Government 3CMA Award of Excellence Best Use of Olympic Fools Facebook 3CMA Award of Excellence Social Media - Roanoke's Social General Media Model January 18, 2017 Aisha Johnson Assistant to the City Manager Roanoke, Virginia Dear Ms. Johnson: CECE W A T. W EBB, CMC Assistant Deputy City Clerk This is to advise you that Kameron Washington Brown has qualified as a member (Alternate Student) of the Youth Services Citizen Board, to replace Malik Morris for a one -year term of office commencing July 1, 2016 and ending June 30, 2017. Sincerely, ((�� 11 1J)u,W Stephanie M. Moon Re s, MMC City Clerk CITY OF ROANOKE OFFICE OF "1'HE CITY CLF,RK 215 Church Avenue, S. W., Room 456 °'+ -�+M,- Ronuoke, Virginin 24011 -1536 '1'clelAuRr: (541)853 -2541 F.xv (540)853 -1145 STEp11ANILM. MOON RLVNOLDF,MM( F -mull: dr,kunrovnn kcvn_gnv C ECF.LIA F. M(COY City Clerk Deputy City Clerk January 18, 2017 Aisha Johnson Assistant to the City Manager Roanoke, Virginia Dear Ms. Johnson: CECE W A T. W EBB, CMC Assistant Deputy City Clerk This is to advise you that Kameron Washington Brown has qualified as a member (Alternate Student) of the Youth Services Citizen Board, to replace Malik Morris for a one -year term of office commencing July 1, 2016 and ending June 30, 2017. Sincerely, ((�� 11 1J)u,W Stephanie M. Moon Re s, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit I, Kameron Washington Brown, do solemnly swear or (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member (Alternate Student) of the Youth Services Citizen Board, to replace Malik Morris for a one -year term of office, commencing July 1, 2016, according to the best of my ability. (So help me God.) IP t.uJ . ` 1.1. d_1 r. 1 .Y S o The foregoing oath of office was taken, sworn to, and subscribed before me by Kameron Washington Brown this 3-0-day owo�tD�2016. Brenda S. Hamilton, Clerk of the Circuit Court C erk cif CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 CLnrch Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 "1'eleplione: (540)853 -2541 Enx: (540)853 -1145 S'r ITHANIE M. MOON NEVNOLD,C, MMC' Fmuil: tlerk(rnronnakwn . puv CECELIA F. MCCOY City ('lerk Deputy City Clerk January 18, 2017 Tina M. Carr, Secretary Board of Zoning Appeals Roanoke, Virginia Dear Ms. Carr: CECELIA T. WEDD, CMC Auistnnt Deputy ON Clerk This is to advise you that Antwyne Calloway has qualified as a member of the Board of Zoning Appeals, to replace Drew H. Kepley for three -year term of office commencing January 1, 2017 and ending December 31, 2019. p Sincerely,( Stephanie M. Moon Re lds, MC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Antwyne Calloway, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Zoning Appeals to replace Drew H. Kepley for a three -year term of office commencing January 1, 2017 and ending December 31, 2019, according to the best of my ability. (So help me God.) ," /-- �nJ�iO G( !- i��j�,r�f� ANTWYNE CAL WAY The foregoing oath of office was taken, sworn to, and subscribed before me by Antwyne Calloway, this � day of Jam 201 J. Brenda S. Hamilton, Clerk of the Circuit Court By V IUl/Wk IWAMVJ P{P�q Clerk January 18, 2017 Debbie Bonniwell, Executive Director Blue Ridge Behavioral Healthcare 301 Elm Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Bonniwell: This is to advise that Edward Garner has qualified as a City representative of the Blue Ridge Behavioral Healthcare Board of Directors for a three -year term of office ending December 31, 2019. jSincerely, 1, Stephanie M. Moon Reynolds, MMC City Clerk ' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginin 24011 -1536 Telephone (541)853 -2541 Fu.: (540)853 -1145 SI'LAIIANIC M. MOON REYNOLDS, MM(. F- nn,il: elcrk(no-unnokavn'Kn4 ('F,CFI.IAF. MCCOY City Clerk Depnly Clly 0"k ('IIYIFLIA T. WEBB, CM(' hsiylanl D,,o y(ny Clerk January 18, 2017 Debbie Bonniwell, Executive Director Blue Ridge Behavioral Healthcare 301 Elm Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Bonniwell: This is to advise that Edward Garner has qualified as a City representative of the Blue Ridge Behavioral Healthcare Board of Directors for a three -year term of office ending December 31, 2019. jSincerely, 1, Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Edward Garner, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Blue Ridge Behavioral Healthcare Board of Directors for a three -year term of office ending December 31, 2019, according to the best of my ability. (So help me God.) The foregoing oath of office was to en, sworn to, and subscribed before me by Edward Garner this ✓� _ day of . ;?O% 7 Brenda S. Hamilton, Clerk of Circuit Court By, ✓ er CECE,LIA T. WEBB, CMC Assistant Deputy City Clerk January 18, 2017 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Claude "Sport" Paige has qualified as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk CITY OF ROANOKE GO OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'Telephone, (540)85 }841 rav (540)8534145 S'I'EPHANIR M. MOON REYNOLDS, MMC R -ne ll: elerk(,,oanekrvn.gov CECELIA F. MCCOY City Clerk Dgmty City Clerk CECE,LIA T. WEBB, CMC Assistant Deputy City Clerk January 18, 2017 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Claude "Sport" Paige has qualified as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2019. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, CLAUDE "SPORT" PAIGE, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three - year term of office ending March 31, 2019, according to the best of my ability. (So help me God.) CLAUDE " PORT" PAFdE The foregoing oath of pffice we- taken, sworn to, and subscribed before me by Claude ����� as /7 "Sport" Paige this day o 2916. NMI•. CITY OF ROANOKE OFFICE OF'rilE CITY CLF12K 215 ('lulrell Awn,. , S. W., Room 456 Roanoke, Virginia 24011 -1536 '1'clep6unr: (540)X53-+ 2541 fio: ($41D Nf1.1145 5II.I'll ANI 4: M. MOON IMN NOLDS, NI M(. P: mail elerkln rn:u:nder °404 CP('p1.N F. M1IC('O}' ('ily fleck Depply City ('lel k ('8('I:LIA 1. W1 1111, ('M(' Anietapl Dcpnty City ('lei k January 19, 2017 Dr. Jeffrey D. Stern, State Coordinator Virginia Department of Emergency Management 10501 Trade Court Richmond, Virginia 23236 -3713 Dear Dr. Stern: I am enclosing copy of Resolution No. 40739 - 011717 accepting the Virginia Department of Emergency Management HAZMAT Grant offered by the Virginia Department of Emergency, in the amount of $70,000, with no matching funds from the City, upon all the terms, provisions and conditions relating to the receipt of such funds. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 17, 2017. Sincerely, W444*-X-YAtI 11741-11-� Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Cameron, Director of Finance Amelia C. Merchant, Director of Management and Budget David Hoback, Chief, Fire /EMS Marci L. Stone, Emergency Services Coordinator G/4' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of Samiary, 2017. No. 40739 - 011717, A RESOLUTION accepting the Virginia Department of Emergency Management HAZMAT Gant to the City from the Virginia Department of Emergency Management, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City of Roanoke does hereby accept the Virginia Department of Emergency Management HAZMAT Grant offered by the Virginia Department of Emergency in the amount of $70,000, with no matching funds from the City, upon al] the tams, provisions and conditions relating to the receipt of such funds, as more particularly described in the City Council Agenda Report dated January 17, 2017. 2. The City Manager and the City Clerk are hereby authorized to execute, seal, and attest, respectively, the grant agreement and all necessary documents required to accept the grant, all such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTEST: yy��,,,, ��'"' YYYYYY'''"'"'''''''"'llllll ��, ��„"``` »'''""""""'''""''''''CitCCi�itty Clerk. �.J R -Va Der( or Emergency MannUnem HAZMAT Gem. I.17.17,&o IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of January, 2017. No. 40740 - 011717. AN ORDINANCE appropriating funding from the State Homeland Security through the Commonwealth of Virginia Department of Emergency Management (VDEM) for hazardous materials emergency responses and training and development, amending and reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Administrative Supplies Expendable Equipment (<$5,000) Training and Development Wearing Apparel Other Equipment Revenues VDEM SHS Haz -Mat FYI 35- 520 - 3764 -2030 $ 1,700 35 -520- 3764 -2035 8,504 35 -520- 3764 -2044 8,896 35- 520 - 3764 -2064 11,300 35 -520- 3764 -9015 39,600 35- 520 - 3764 -3764 70,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City CTSrk�a Q) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 17, 2017 Subject: Virginia Department of Emergency Management (VDEM) Hazardous Materials (Hazmat) Grant Acceptance (CM 17-00003) Background Roanoke Fire -EMS serves as the region's Hazardous Materials Team. VDEM allocates funds each year to regional HAZMAT Teams for related expenses. VDEM has awarded the City of Roanoke funds in the amount of $70,000 from the FY 2016 State Homeland Security Program Grant. This grant requires no matching funds from the City. These grant funds will be used to upgrade the City's hazardous materials monitoring equipment to support the City of Roanoke HAZMAT Team. Considerations: City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish revenue estimates and appropriations to purchase the equipment and supplies in accordance with provisions of this grant. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $70,000 and appropriate the same amount into accounts to be established by the Director of Finance in the Grant Fund. Q__ ------------------ Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance *vrea Virginia Department of Emergency Management 10501 Trade Court North Chesterfield, VA 23236 SUBRECIPIENT NAME AND ADDRESS: Roanoke City Noel G Taylor Municipal Building 215 Church Avenue, S.W. Rm 364 Roanoke,VA 24011 2. SUBRECIPIENT DUNS Number: M6704316 SUBRECIPIENT EIN: 54- 6001569 GRANTAGREEMENT I Pagel of SUBAWARDDATE. December7,2016 5.PROJECTPERIOD'. FROM 0&01I2016TO 033112018 BUDGETPERIOD'. FROM 0910112016TO 0Y3112018 6. TOTAL AMOUNT OF THIS SUBAWARD $70,000.00 7. FEDERAL AMOUNT OF THIS SUBAWARD $70,000.00 B. SUBRECIPIENT NON - FEDERAL COST SHARE REQUIREMENT $0.00 9. INDIRECT COST RATE (I applicable): NA PASS - THROUGH ENTITY: Virginia Department of Emergency Management SUBAWARD NAME: FY 2016 State Homeland Security Program(SHSP) CFDA: 97. 067 — Homeland Security Grant Program (HSGP) U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) TANDARD TERMS AND CONDITIONS 8 SPECIAL CONDITIONS above subaward is approved subject to the FY 2016 Department of Homeland Security (DHS) Standard Terms and litions and VDEM Special Conditions as set forth on the attached pages. 11. APPROPRIATION AUTHORITY FOR GRANT The project is supported under the Department o /Homeland Security Appropriations Act, 2016 (Public Law No. 114 -113) . OFPAYMENT Ith of Virginia Cardinal Accounting System TYPED NAME AND TITLE OF APPROVING VOEM OFFICIAL Jeffrey D. Stern Ph.D. State Coordinator SURRECI %ENT ACCEPTANCE TIDED NAME AND TITLE OFAUTHORIZED SUBRECIPIENT FICIAL Sherman Stovall Assistant City Manager SIGNATURE OF AUTHORIZED SUBRECIPIENT OFFICIAL UZ\I4 Department of Emergency Management *e"Virginia 10501 Trade Court GRANTAGREEMENT Page 2 of 3 North Chesterfield, VA 23236 Subaward Name: FY 2016 SbMis Homeland Security Program (SHSP) Subaward Dale: December 7, 2016 SPECIAL CONDITIONS 1. The Subrecipient shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 200, and adopted by DHS at 2 CFR Part 3002 and the Department of Homeland Security FY 2016 Homeland Security Grant Program (HSGP) Notice of Funding Opportunity NGFOZ. 2, The Subrecipient agrees to permit the pass- through entity and auditors to have access to its records and financial statements as necessary for the pass through entity to meet the requirements of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 200. 3, The Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. 4. The Subrecipient shall comply with the indirect costs provisions of 2 CFR6 200 414. With the exception of subrecipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(f), subrecipients must have an approved indirect cost rate agreement with their cognizant federal agency to charge indirect costs to this subaward. 5. In the event VDEM determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, the Subrecipient will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Subrecipient acceptance of the changes to the award. 6. Subrecipients proposing projects that have the potential to impact the environment, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the FEMA Environmental Planning and Historic Preservation (EHP) review process. Subrecipients must comply with all conditions placed on the project as the result of the EHP review. Any change to the approved project scope of work will require re- evaluation for compliance with these EHP requirements. If ground disturbing activities occur during project implementation, the Subrecipient must ensure monitoring of ground disturbance , and if any potential archeological resources are discovered, the Subrecipient will immediately cease construction in that area and notify FEMA and the State Historic Preservation Office. Any construction activities that have been initiated without the necessary EHP review and approval will result in a non - compliance finding and will not be eligible for FEMA funding, 7. The Subrecipient agrees that federal funds under this award will be used to supplement, not supplant, state or local funds for emergency preparedness. "WnrAing !o Prolecl Peap/e. Properh and Our Conintuniries" y� Virginia Department of Emergency Management ® �� w'v 10501 Trade Court GRANT AGREEMENT Page 3 of 3 g North Chesterfield, VA 23236 Subaward Name'. FY 2016 State Homeland Security Program (SHSP) Subaward Date December 7, 2016 8. The Subrecipient agrees that all publications created with funding under this grant shall prominently contain the following statement "This document was prepared under a grant from FEMA's Grant Programs Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of FEMA's Grant Programs Directorate or the U.S. Department of Homeland Security" 9, The Subrecipient agrees that, when practicable, any equipment purchased with grant funding shall be prominently marked as follows'.' Purchased with funds provided by the U.S. Department of Homeland Security." 10. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 11. The Subrecipient must submit a Quarterly Progress Report for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Reports are due within fifteen (15) days following the end of the quarter. A Final Progress Report is due thirty (30) days after the end date of the performance period. Failure to provide this information may result in VDEM withholding rant funds from further obligation and ex entliture and -event future awards to the Subreci lent. 12. National Incident Management System (NIMS) Implementation Compliance In accordance with HSPD -5, the adoption of the NIMS is a requirement to receive federal preparedness assistance through grants, contracts, and other activities. No federal funds will be released to the primary grantee and any other entity participating and benefiting in this project if this requirement has not been met. In the event of a Corrective Action Plan submitted, VDEM /SAA will determine if the Subrecipient has made sufficient progress to disburse funds. 13. All conferences and workshops using federal preparedness funds must pertain to the project being funded, The Subreaipient agrees to submit a Trip Report when using federal funds to attend a conference or workshop. The Trip Report template can be found at www.vacummencv qov under Grant Information. These reports must be remitted with your request for reimbursement. Failure to do so will result in a delay of payment until received. 14. The Subrecipient agrees that under program guidelines, travel expenses are allowable for approved training, planning, administrative, and exercise activities following local, stale, and federal guidelines. Pror to traveling for these activities outside of contiguous United States (OCONUS) as well as to Canada and Mexico, preaooroval is required by the state and FEMA through the SAA office. Please reference 2 CFR 200403, in regard to reasonableness when considering requests for travel of this type. Where applicable, you should also reference the following regarding travel, the Western Hemisphere Travel Initiative bond / /www. dhs qov /fles /programs /qc 1200693579776 shtm). "Wori Io PI'Ult'CI Prof /e, PiopenY and Our Ocrn urnitiel,. The FY 2016 DHS Standard Terms and Conditions apply to all new Federal financial assistance awards funded in FY 2016. The terms and conditions of DHS financial assistance awards flow down to subrecil ls, unless a particular award term or condition specifically indicates otherwise. DHS Snecific Acknowledaements and Assurances All recipients, sub - recipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to and the right to examine and copy, records, accounts, and other documents and sources of information related to the award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by OHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS financial assistance office and the DHS Office of Civil Rights and Civil Liberties (CRCL) by e -mail at crcl(a3hg.dhsgov or by mail at U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190 Washington, D.C. 20528. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles acme or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS financial assistance office and the CRCL office by e-mail or mail at the addresses listed above. The United States has the right to seekjudicial enforcement of these obligations. Acknowledgment of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. Activities Conducted Abroad All recipients must ensure that project anvities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Age Discrimination Act of 1975 All recipients must comply with the requirements of the Age Discrimination Act of 1975 (Title 42 U.S. Code, 6 6101 of sea ), which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance. Americans with Disabilities Act of 1990 All recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. (42 U.S.C. 66 12101- 12213). DHS Standard Terms & Conditions: Best Practices for Collection and Use of Personally Identifiable Information (Pill DHS defines personally identifiable information (Pit) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collect Pit are required to have a publ ically-avail able privacy policy that describes standards on the usage and maintenance of Pit they collect. Award recipients may also find as a useful resource the DHS Privacy Impact Assessments: Privacy Guidance and Privacy tee respectively. Civil Rights Act of 1964 —Title VI All recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C. 6 2000d at see.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F. R. Part 21 and 44 C.F.R. Pad 7. Civil Rights Act of 1968 All recipients must comply with Title VI l l of the Civil Rights Act of 1968, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therevdth, on the basis of race, color, national origin, religion, disability, familial status, and sex (42 U.S.C. & 3601 at seg.), as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground floor units in buildings without elevators) --be designed and constructed with certain accessible features (See 24 C.F.R. 6 100.201). Copyright All recipients must affix the applicable copyright notices of 17 U S.C. §& 401 or 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards. Debarment and Suspension All recipients are subject to the non - procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, and 2 C.F.R. Part 180. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Drug -Free Workplace Regulations All recipients must comply with the Drug -Free Workplace Act of 1988 (41 U. S.C. 6 701 et seg.), which requires all organizations receiving grants from any Federal agency agree to maintain a drug - free workplace. DHS has adopted the Acts implementing regulations at 2 C.F.R Part 3001. Duplication of Benefits Any cost allocable to a particular Federal award provided for in 2 C.F.R. Part 200 Subpart E may not be charged to other Federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or terms and conditions of the Federal awards, or for other reasons. However, this prohibition would not preclude a recipient form shifting costs that are allowable under two or more Federal awards in accordance with existing Federal statutes, regulations, or the terms and conditions of the Federal award. DHS Standard Terms & Conditions: Education Amendments of 1972 ( Equal Opportunilyin Education Act)- Title IX All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. 111681 et sea.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance . DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 O.F.R. Part 19 Energy Policy and Conservation Act All recipients must comply with the requirements of 42 U.S.C. 6 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of 31 U.S.C. 6 3729- 3733 which prohibits the submission of false or fraudulent claims for payment to the Federal Government. See 31 U.S.C. S 3801 -3812 which details the administrative remedies for false claims and statements made. Federal Debt Status All recipients are required to be non - delinquent in their repayment of any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A- 129. Federal Leadership on Reducing Text Messaging while Driving All recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E . 13513, including conducting initiatives described in Section 3(a) of the Order when on official Government business or when performing any work for or on behalf of the federal government. Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers. (air carriers holding certificates under 49 U.S.C. 6 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. 6 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B- 138942. Hotel and Motel Fire Safety Act of 1990 Limited English Proficiency (Civil Rights Act of 1964, Title VI) DHS Standard Terms & Conditions: In accordance with Section 6 of the Hotel and Motel Fire Safety Act or 1990, 15 U.S.C. 6 2225a all recipients must ensure that all Conference, meeting, convention, or training space funded in whole or in pad win Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended 15 U.S.C. 6 2225. All recipients must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance rites '. /Mwvw.dhs.cov /auidance- published - help- deoadment- supooded-oroanizations- provide- meaninoful- access- oeople- limited and additional resources on htt¢ /Avw+.led gov Lobbying Prohibitions All recipients must comply with 31 U.S.C. 6 1352, which provides that none of the funds provided under an award may be expended by the recipient to pay any person to influence attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal. Non - supplanting Requirement All recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non - Federal sources. Notice of Funding Opportunity Requirements All of the instructions, guidance, limitations, and other conditions set forth in the DHS Standard Terms & Conditions: Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the terms and conditions of your award. All recipients must comply with any such requirements set forth in the program Ni Patents and Intellectual Property Rights Unless otherwise provided by law, recipients are subject to the Bayh -Dole Act, Pub. L. No. 96 -517, as amended, and codifed in 35 U.S.C. § 200 at seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14. Procurement of Recovered Materials All recipients must comply with Section 6002 of the Solid Waste Disposal Ac, as amended by the Resource Conservation and Recovery AC t. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Reporting Subawards and Executive Compensation All recipients are required to comply with the requirements set forth in the government -wide Award Term on Reporting Subawards and Executive Compensation located at 2 C F R Part 170 Appendix A, the full text of which is incorporated here by reference in the terms and conditions of your award SAFECOM All recipients who receive awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Terrorist Financing All recipients must comply with E O. 13224 and U.S. law that prohibit transactions with, and the previsions of resources and support to individuals and organizations associated with terrorism. It is the legal responsibility of recipients to ensure compliance with the Order and laws. Trafficking Victims Protection Act of 2000 All recipients must comply with the requirements of the government -wide award term which implements Section 106(g) of the Trafficking Victims Protection Act of 2000, (Tv PA) as amended (22 U.S.C. 6 7104). The award term is located at 2 CFR § 175 15, the full text of which is incorporated here by reference in the terms and conditions of your award Rehabilitation Act of 1973 All recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 6 794, as amended, which provides that no otherwise qualified handicapped individual in the United States will, solely by reason of the handicap, be excluded from participation in be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. DHS Standard Terms & Conditions: Reporting of Matters Related to Recipient If the total value of your currently active grants, cooperative agreements, Integrity and Performance and procurement contracts from all Federal assistance office exceeds $10,000,000 for any period of time during the period of performance of this Federal award, you must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Mailers located at 2 C F R Part 200 Appendix All, the full text of which is incorporated here by reference in the terms and conditions of your award. Universal Identifier and System of Award All recipients are required to comply win the requirements set forth in Management (SAM) the government -wide Award Term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Pan 25 Appendix A, the full text of which is incorporated here by reference in the terms and conditions of your award. USA Patriot Act of 2001 All recipients must comply with requirements of the Uniting and Strengthemng America by Pro. ding Apomor ate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U S C. 66 175 -175c. Use of DHS Seal, Logo and Flags All recipients must obtain permission from their financial assistance office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Whistleblower Protection Act All recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U S 6 2409, 41 U.S.C. 4712, and 10 U.S C. 6 2324, 41 U.S.C. "4304 and 4310. DHS Standard Terms & Conditions: tY CITY OF ROANOKE OFFICE OF 'riw, CITY Cf,ERK 215 Chmdh Avenue, S. W., Roam 456 Ronnnke, Virginia 24011 -1536 '1'elcpLnnc: (5411)X51 -2541 Pac (540) X53 -1145 EPIIANI I': M. MOON It I':I NOLDti. NIMC I; nu,il: rlcrko, roan)kcvx.enr t' I!('1'1LIN 14 NO ON ('it, (Teri I)g)uly ('il) ( lerk ('I:(' ELAN '1'. WEBB, ('M(' January 19, 2017 A"Wiln, DO-1, (it, C 1-1, Dr. Jeffrey D. Stern, State Coordinator Virginia Department of Emergency Management 10501 Trade Court Richmond, Virginia 23236 -3713 Dear Dr. Stern: I am enclosing copy of Resolution No. 40741 - 011 71 7 accepting the FY2017 -2018 Local Emergency Management Performance Grant offered by the Virginia Department of Emergency Management, in the amount of $53,387.00, with a required local match from the City of Roanoke, in the amount of $53,387.00, for a total award of $106,774.00, to be used to support the emergency management performance, which will include the Emergency Manager's salary, planning and vehicle. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 17, 2017. Sincerely, rr�,� [ phanie M. Moon Rey s, j City Clerk Enclosure PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget David Hoback, Chief, Fire /EMS Marci L. Stone, Emergency Services Coordinator 6>1( IN III: UOUN('II. OI'' 1'IIP CH Y Of ROANOKI:, VIRGINIA 'rho 17th day nl I:numlry, %017. No. /I() 7 /,1- 011717. A RFS01.11'IJON acccphug the I Y2017 -2018 Local limcrgency Management P(ahanlancc Grant (LIiMI'(i) 1c the ('ity film the Virginia Deparinnenl of Uncrgency Management (VDEM), and authorizing cxccution of any rcquiral documentation on behalf of tine City. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City of Roanoke does hereby accept the FY2017 -2018 Local Emergency Management Performance Grant (LEMPG) offered by the Virginia Deparnncnt of Emergency Management (VDEM) in the amount of $53,387, with a required local match fi-onn the City of Roanoke in the amount of $53,387, for a total award of $106,774, to be used to support tine emergency management performance, which will include the Emergency Manager's salary, planning and vehicle. The grant is more particularly described in the City Council Agenda Repoli dated January 17, 2017. 2. The City Manager is hereby authorized to execute, respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's acceptance of the grant, such documents to be approved as to form by the City Attorney. 3. The City Manager is fivther directed to furnish such additional information m may be required in connection with the City's acceptance of this grant. R- VDEM -LEMPG Gram Acceptance - FY17 -18 -1 1717d,, ATTEST: �,, V �ytn� - ' aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 17, 2017 Subject: Virginia Department of Emergency Management (VDEM) Local Emergency Management Performance Grant (LEMPG) Grant Acceptance (CM17- 00004) Background: The VDEM Grants Office has approved the application for funding under the FY2016 LEMPG, CFDA# 97.042, in the amount of $53,387. The City of Roanoke will use this grant funding to support local emergency management performance. This support of local emergency management performance will include the Emergency Manager's salary, planning, and vehicle. This is a 50/50 grant requiring the City of Roanoke to provide $53,387 in local funds. Matching funds are provided by the City of Roanoke Fire -EMS Department budget. Considerations: The revenue from this grant is included in the FY2017 -18 adopted budget. City Council action is needed to formally accept these funds. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the Cit Attorney. topher P. Morrill City Manager Distribution: Council Appointed Officers Sherman Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance *VveeVirginia Department of Emergency w' Manageme nt 10501 Trade Court Richmond, VA 23236 SUBRECIPIENT NAME AND ADDRESS. coke City C. Taylor Municipal Building Church Avenue, S W. Rm 364 noted VA 24011 SUBRECIPIENT DUNS Number 046704316 SUBRECIPIENT EIN: GRANTAGREEMENT I Pagel of SUBAWARD DATE. December7,2016 PROJECTPERIOD'. FROM 07I01M16TO W30I2017 BUDGETPERIOD'. FROM 07I01/2016TO 06/308017 7. FEDERAL AMOUNT OF THIS SUBAWARD $53,387.00 8. SUBRECIPIENT NON - FEDERAL COST SHARE iEOUIREMENT $53,387.00 546001569 9. INDIRECT COST RATE (it applicable)'. WA PASS - THROUGH ENTITY'. Virginia Department of Emergency Management SUBAWARD NAME: FY 2016 Local Emergency Management Performance Grant CFDA: 97.042 - Emergency Management Performance Grant (EMPG) Program U.S. Department of Homeland Security(DHS) Federal Emergency Management Agency (FEMA) STANDARD TERMS AND CONDITIONS 8 SPECIAL CONDITIONS 3 above subaward is approved subject to the FY 2016 Department of Homeland Security (DHS) Standard Terms and Ca 1 VDEM Special Conditions as set forth on the allached pages. STATUTORY AUTHORITY FOR GRANT e project is supported under The Robert T Stafford Disaster Relief and Emergency Assistance act (Public Law 93 -288). METHOD OF PAYMENT nmonwealth of Virginia Cardinal Accounting System . a� TYPED NAMEANDTITLEOFAPPROVING VDEM OFFICIAL 14. TYPEDNAMEANDTITLEOFAUTHORIZED SUBRECIPIENT OFFICIAL Jeffrey D. Stern Ph.D. Sherman Stovall State Coordinator Assistant City Manager SIGNATURE OF AUTHORIZED SUBREOPIENT OFFICIAL DATE Virginia Department of Emergency Management a s 10501 Trade Court GRANT AGREEMENT Page 2 of 3 Richmond, VA23236 Subaward Name: FY 2016 Local Emergency Management Performance Grant Subaward Date December 7, 2016 SPECIAL CONDITIONS 1. The Subrecipient shall wmplywilh the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Pad 200, and adopted by DHS at 2 CFR Part 3002 and the Department of Homeland Security FY 2016 Emergency Management Performance Grant Program Notice of Funding Opportunity N( OFO). 2. The Subrecipient agrees to permit the pass - through entity and auditors to have access to its records and financial statements as necessary for the pass through entity to meet the requirements of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 200 3, The Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. 4. The Subrecipient shall comply with the indirect costs provisions of 2 CFR6 200 414. With the exception of subrecipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(f), subrecipients must have an approved indirect cost rate agreement with their cognizant federal agency to charge indirect costs to this subaward. 5. In the event VDEM determines that changes are necessary to the award document after an award has been made, including changes to the period of performance or terms and conditions, the Subrecipient will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Subrecipient acceptance of the changes to the award. 6. Subrecipients proposing projects that have the potential to impact the environment, including but not limited to the construction of communication lowers, modification or renovation of existing buildings, structures, and facilities, or new construction including replacement of facilities. must participate in the FEMA Environmental Planning and Historic Preservation (EHP) review process. Subrecipients must comply with all conditions placed on the project as the result of the EHP review. Any change to the approved project scope of work will require re-evaluation for compliance with these EHP requirements. If ground - disturbing activities occur during project implementation, the Subrecipient must ensure monitoring of ground disturbance, and if any potential archeological resources are discovered, the Subrecipient will immediately cease construction in that area and notify FEMA and the State Historic Preservation Office. Any construction activities that have been initiated without the necessary EHP review and approval will result in a non - compliance finding and will not be eligible for FEMA funding. 7, The Subrecipient agrees that federal funds under this award will be used to supplement, not supplant, state or local funds for emergency preparedness. "It rd-hin" to Prolect People. Prnpertr and 0ur trrn nnrn6 &s,. Virginia Department of Emergency Management �® 10501 Trade Court GRANT AGREEMENT Page 3 of 3 Richmond, VA 23236 Subaward Name. FY 2016 Local Emergency Management Performance Grant Subaward Date: December 7, 2016 8. The Subrecipient agrees that all publications created with funding under this grant shall prominently contain the following statement 'This document was prepared under a grant from FEM1A's Grant Programs Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document are those of the authors and do not necessanly represent the official position or policies of FEMA's Grant Programs Directorate or the U.S. Department of Homeland Security." 9, The Subrecipient agrees that when practicable, any equipment purchased with grant funding shall be prominently marked as follows: "Purchased with funds provided by the U.S. Department of Homeland Security" 10. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 11. The Subrecipient must submit a Quarterly Progress Report for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Reports are due within fifteen (15) days following the end of the quarter. A Final Progress Report is due thirty (30) days after the end date of the performance period. Failure to provide this information may result in VDEM withholding grant funds from further obligation and expenditure and prevent future awards to the Subrecipient. 12. National Incident Management System (NIMS) Implementation Compliance In accordance with HSPD -5, the adoption of the NIMS is a requirement to receive federal preparedness assistance through grants, contracts, and other activities. No federal funds will be released to the primary grantee and any other entity participating and benefiting in this project if this requirement has not been met. In the event of a Corrective Action Plan submitted, VDEM /SAA will determine if the Subrecipient has made sufficient progress to disburse funds. 13. All conferences and workshops using federal preparedness funds must pertain to the project being funded The Subrecipient agrees to submit a Trip Report when using federal funds to attend a conference or workshop. The Trip Report template can be found at www vaememencv oov under Grant Information. These reports must be remitted with your request for reimbursement. Failure to do so will result in a delay of payment until received. 14. The Subrecipient agrees that under program guidelines, travel expenses are allowable for approved training, planning, administrative, and exercise activities following local, state, and federal guidelines. Prior to traveling for these activities outside of contiguous United States (OCONUS) as well as to Canada and Mexico, oreaooroval is required by the state and FEMA through the SAA office. Please reference 2 CFR 200 403, in regard to reasonableness when considering requests for travel of this type. Where applicable, you should also reference the following regarding travel: the Western Hemisphere Travel Initiative (hlto -// tlh /fl / / 1200693579776 shod). "41brAing to Prole, if People. Properh anrd Our Conmmnities" FY 2016 DHS Standard Terms and Conditions The FY 2016 DHS Standard Terms and Conditions apply to all new Federal financial assistance awards funded in FY 2016 The terms and conditions of DHS financial assistance awards flow down to subrecipients, unless a particular award term or condition specifcally indicates otherwise. All recipients, sub - recipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to and the right to examine and copy, records, accounts, and other documents and sources of information related to the award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations andother applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS financial assistance office and the DHS Office of Civil Rights and Civil Liberties (CRCL) by e -mail at crdsOg. ohs gov or by mail at U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190 Washington, D.C. 20528. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS financial assistance office and the CRCL office by e-mail or mail at the addresses listed above. The United States has the right to seekjudicial enforcement of these obligations. Acknowledgment of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in pad with Federal funds. Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Age Discrimination Act of 1975 All recipients must comply with the requirements of the Age Discrimination Act of 1975 (Title 42 U S. Code b 6101 of sea.), which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance. Americans with Disabilities Act of 1999 All recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. (42 U.S.C. 66 12101- 12213). DHS Standard Terms 8 Conditions: Best Practices for Collection and Use of Personally Identifiable Information (Pill Civil Rights Act of 1964 — Title VI DHS defines personally identifiable information (Pill as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that intlividual. All recipients who collect Pit are required to have a publically- available privacy policy that describes standards on the usage and maintenance of Pit they collect. Award recipients may also find as a useful resource the DHS Privacy Impact Assessments: Privacy Guidance and Privacy tee respectively. All recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C. 6 2000d el sea.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F. R. Part 21 and 44 C.F.R. Part 7. Civil Rights Act of 1968 All recipients must comply wth Title Vlll of the Civil Rights Act of 1968, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (42 U,S.C. 6 3601 et sea.), as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units�.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -ficer units in buildings without elevators} -be designed and constructed with certain accessible features (See 24 C.F.R. 6 100.201), Copyright All recipients must affix the applicable copyright notices of 17 U.S.C. && 401 or 402 and an acknowledgment of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards. Debarment and Suspension All recipients are subject to the non - procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, and 2 C.F.R. Part 180. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Drug -Free Workplace Regulations All recipients must comply with the Drug -Free Workplace Act of 1988 (41 U S . 8 701 of sea.), which requires all organizations receiving grants from any Federal agency agree to maintain a drug - free workplace. DHS has adopted the Act's implementing regulations at 2 C1 R Part 3001. Duplication of Benefits Any cost allocable to a particular Federal award provided for in 2 C.F.R. Part 200. Subpart E may not be charged to other Federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or terms and conditions of the Faderal awards, or for other reasons. However, this prohibition would not preclude a recipient from shifting costs that are allowable under two or more Federal awards in accordance with existing Federal statutes, regulations, or the terms and conditions of the Federal awartl. DHS Standard Terms & Conditions: Education Amendments of 1972 Equal Opportunity in Education AcQ- Title IX All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. 6 1681 et sea.), which provide that no person in the United States will on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Pan 17 and 44 C.F.R. Part 19 Energy Policy and Conservation Act All recipients must comply with the requirements of 42 U.S.C. 116201 which contain policies relating to energy efficiency that is defined in the state energy conservation plan issued in compliance with this Ad. False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of 31 U.S.C. §13729 3733 which prohibits the submission of false or fraudulent claims for payment to the Federal Government. See 31 U S.C. & 3801 -3812 which details the administrative remedies for false claims and statements made. Federal Debt Status All recipients are required to be non - delinquent in their repayment of any Federal debt, Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A- 129. Federal Leadership on Reducing Text Messaging while Driving All recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official Government business or when performing any work for or on behalf of the federal government. Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U,S.C. & 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. 6 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B- 138942. Hotel and Motel Fire Safety Act of 1999 Limited English Proficiency (Civil Rights Act of 1964, Title VI) DHS Standard Terms & Conditions: In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. 6 2225a all recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. & 2225. All recipients must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance lake reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance https. / /�.dhs.gov /guidance- published - help- deoarm ent- sunder ed- omancatioms- Provide- meaningful- access- Deople- limited and additional resources on httpl //www.len.DOV Lobbying Prohibitions All recipients must comply with 31 U.S.C. 6 1352, which provides that none of the funds provided under an award may be amended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal. Non - supplanting Requirement All recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non - Federal sources. Notice of Funding Opportunity Requirements All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the terms and conditions of your award. All recipients must comply with any such requirements set forth in the program NOFO. Patents and Intellectual Property Rights Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No. 96 -517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specifc requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Pad 401 and the standard patent rights clause located at 37 C.F.R. § 401.14. Procurement of Recovered Materials All recipients must comply with Section 6002 of the Solid Waste Oisoosaf Act, as amended by the Resource Conservation and Recovery Ac f. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CF R. Pad 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Reporting Subawards and Executive Compensation All recipients are required to comply with the requirements set forth in the government -wile Award Term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170 Appendix A, the full text of which is incorporated here by reference in the terms and conditions of your award. SAFECOM All recipients who receive awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Terrorist Financing All recipients must comply with E.O. 13224 and U.S. law that prohibit transactions with and the provisions of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of recipients to ensure compliance with the Order and laws. Trafficking Victims Protection Act of 2000 All recipients must comply with the requirements of the government -wile award term which implements Section 106(g) of the Trafficking Victims Protection Act of 2000, (TVPA) as amended (22 U.S.C. 6 7104). The award term is located at 2 Cl 6 175 15, the full text of which is incorporated here by reference in the terms and conditions of your award. Rehabilitation Act of 1973 All recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 6 794, as amended, which provides that no otherwise qualified handicapped individual in the United States wll, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. DHS Standard Terms & Conditions: Reporting of Matters Related to Recipient If the total value of your currently active grams cooperative agreements, Integrity and Performance and procurement contracts from all Federal assistance office exceeds $10,000,000 for any period of time during the period of performance of this Federal award, you must comply with the requirements set forth in the government us Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C F . Part 200 Appendix XII, the full text of which is incorporated here by reference in the terms and conditions of your award. Universal Identifier and System of Award All recipients are required to comply with the requirements set forth in Management (SAM) the government -vdde Award Term regarding the System for Award Management and Universal Identifier Requirements located at t C.F.R. Part 25 Appendix A, the full text of which is incorporated here by reference in the terms and conditions of your award. USA Patriot Act of 2001 All recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act l, which amends 18 U.S.C. " 17 —175c. Use of DHS Seal, Logo, and Flags All recipients must obtain permission from their financial assistance office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including the use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Whistleblower Protection Act All recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 6 2409, 41 U.S.C. 4712, and 10 U.S.C. 6 2324, 41 U.S.C. 66 4304 and 4310. DHS Standard Terms 8 Conditions: t7� CITY OF ROANOKE OFFICE; Or THE CITY C►,E RK 215 ('hmrh Avenue, S. W., Hown 456 Roanoke, Virginia 241111 -1536 '1'ele,hone: (5411) X53 -3541 rux: (541) 851 -1145 S I1 XIIAN I ENT. MOON R EA NOLII,S, NINH P: nmll: rler6a11'1mmkra,11 ('F.('19WAI4MC('OY (-it, ('it, k Deputy ('ily ('lei k January 19, 2017 c to( '1':1.IA'1'. wLnn,( M(' A,zi,Cmt Ile,o city clerk John M. Scheib, General Counsel- Operations Law Department Norfolk Southern Railway Company Three Commercial Place Norfolk, Virginia 23510 Dear Mr. Scheib: I am enclosing copy of Ordinance No. 40742 - 011717 granting to Norfolk Southern Railway Company, a Virginia corporation, pursuant to Section 15.2 -2010, Code of Virginia (1950) as amended, for encroachment for construction, maintenance, repair, renewal, removal and replacement of a retaining wall, and related to construction, maintenance, repair, renewal, removal and replacement (but not encroachment) of the nearby City of Roanoke passenger platform, with said retaining wall encroachment being at the following location: on the northerly side of Norfolk Avenue, S. E., near the intersection with Market Street, S. E., designated as Official Tax Map No. 9999999, and the area covered being depicted on that drawing designated as Exhibit A, and attached to this Ordinance. Furthermore, Ordinance No. 40742 - 011717 shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by Norfolk Southern Railway Company, has been admitted to record, at the cost of Norfolk Southern Railway Company, in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect until the City requires removal of such encroachments, as provided in Paragraph 3 of the abovementioned Ordinance, which may be done pursuant to the terms of this Ordinance by the City of Roanoke sending written notice to remove the encroachment authorized herein to Norfolk Southern Railway Company at the noted Norfolk, Virginia address. In the event Ordinance No. 40742. 011717 is not signed by Norfolk Southern Railway Company and recorded in the Circuit Court Clerk's Office for the City of Roanoke within 90 days from its adoption, this Ordinance shall terminate and be of no further force and effect. John M. Scheib General Counsel- Operations January 19, 2017 Page 2 The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Tuesday, January 17, 2017; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: The Honorable Brenda S. Hamilton, Clerk, Roanoke City Circuit Court Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Robert K. Bengtson, PE, Director of Public Works Philip C. Schirmer, PE, City Engineer I liIJR PIOlrrdlyWAY LO('A'IN 1) r,I , A('I'N'I' 111 A I'OR IION ON 0121M'[AI. "I AX NIAN NO. 99999199(N ... loil, Avcnuc, S.B. and MwIM tilrccl, S.h;.) IN'] I W COUNCIL OF TI fF CI'T'Y OF ROANOKI?, VIRGINIA The 17th day of January, 2017. No. 40742- 0t1717. AN ORDINANCE authorising one (1) proposed enoroachnnent, for the benefit of Norfolk Southern Railway Company, a Virginia corporation, into the public right -of -way of the City of Roanoke, in connection with the construction, maintenance, repair, renewal, removal and replacement of a portion ofa retaining wall on both property ofNorfolk Southern Railway Company and public right -of -way of the City of Roanoke, and related to the development of construction, maintenance, repair, renewal, removal and replacement of the nearby City of Roanoke passenger platform, at the following location: on the northerly side of Norfolk Avenue, S.E., near the intersection with Market Street, S.E., Roanoke, Virginia, designated as Official Tax Map No. 9999999, and the area covered being depicted on that drawing designated as Exhibit A, and attached to this Ordinance; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Authorization is hereby granted to Norfolk Southern Railway Company, a Virginia corporation, pursuant to Section 15.2 -2010, Code of Virginia (1950) as amended, for the encroachment for the construction, maintenance, repair, renewal, removal and replacement of a retaining wall, and related to the construction, maintenance, repair, renewal, removal and replacement (but not encroachment) of the nearby City of Roanoke passenger platform, with the said retaining wall encroachment being at the following location: on the northerly side of Norfolk Avenue, SE., new- the intersection with Market Street, S.E., Roanoke, Virginia, designated as Official Tax Map No. 9999999, and the area covered being depicted on that drawing designated as I?xhiblt A, and attached to this Ordinance. 'I'he encroach meal is set out in moredetail in the said I SxhihiI A., and i s more particularly sct toirh and dcsa ibcd in the City Counci I Agenda Report dated January 17, 2017, 2, Norfolk Southern Rai l way Company agrees that itsIlal l be sotclyresponsible for the construction, maintenance, repair, renewal, removal and replacement of the retaining wall encroachment, with all such work being at Norfolk Southern Railway Company's sole cost and expense, provided, however, that Norfolk Southern Railway Company shall not be obligated to pay any taxes, assessments, charges, fees or other costs or expenses to the City of Roanoke relating to such encroachment. It is agreed by Norfolk Southern Railway Company that in constructing, maintaining, repairing, renewing, removing m replacing such retaining wall encroachment, Norfolk Southern Railway Company, its grantees, assignees, or successors in interest agree to indemnify and save harmless the City of Roanoke, its officers, agents, and employees from any and all claims for injuries or damages to persons or property, including reasonable attorney's fees, that may arise by Norfolk Southern Railway Company's negligent or willful misconduct in Norfolk Southern Railway Company's use of the above - described retaining wall encroachment. 3. Norfolk Southern Railway Company acknowledges and agrees that the right granted by this Ordinance is a license revocable by the City. Norfolk Southern Railway Company mid the City acknowledge and agree that (i) the retaining wall encroachment is necessary for the operation of the intercity passenger rail platform and tracks serving said platform; and (ii) revocation of the retaining wall encroachment will compromise the stability of the retaining wall and the passenger platform tracks; and, in such event, Norfolk Southern Railway Company will take the tracks serving the passenger platform out of service. Based on the foregoing, Norfolk Southern Railway Company and [I le up,ruc Ihat, prior I revoking IIIis retaining wall mrcnrachment by the ('fly, the City shall provide Norfolk Southern RniIway Company will notice, in writing, of IheCity's consideration of revoking this rcluining wall cncru¢:hmcnl and the parties shall meet to discuss alternatives and options. 'I'hmcefter, in the ahsenoe of any agreement or the contrary, upon a thirty (30) day written demand by the ('fly of Roanoke, Norfolk Southern Railway Company shall remove the said cncroachmcal; provided that ifthis demand shall occur, the City of Roanolcc acknowledges that the stability of the retaining wall and the passenger platform tracks will be compromised and Norfolk Southern Railway Company will take the tracks serving the passenger platform out of service. Removal of the encroachment relating to the retaining wall shall be at the sole cost and expense of Norfolk Southern Railway Company. 4. Norfolk Southern Railway Company undertakes to act and will continue to act as a self - insurer of its liabilities, if any, and will pay all sums that it shall become legally obligated to pay in connection with this Ordinance. 5. The City Clerk shall transmit an attested copy ofthis Ordinance to Norfolk Southern Railway Company, c/o General Counsel- Operations, Law Department, Three Commercial Place, Norfolk, Virginia23510. 6. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by Norfolk Southern Railway Company, has been admitted to record, at the cost of Norfolk Southern Railway Company, in the Clerk's Office of the Circuit Court for the City of Roanoke and shall remain in effect until the City requires the removal of such encroaclmients, as provided in Paragraph 3 above, which may be done pursuant to the terms of this Ordinance by the City of Roanoke sending written notice to remove the encroachment authorized 3 I erein to Norfolk Southern Railway Cumpony ut tIic nood Norfolk, Virginia address. In the evcul Ihis Ordinance is not signed by Norfolk Southern Railway (bmp.my and recorded in the Circuit Court Clerk's Office Ibr (lie City of Ro.moke within (90) clays from the adopli on ofthis Orclinauce, this Ordinance shall Icr III ill nlo and be of no further force and effect. PLII *Seam to Section 12 oI the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST- city Clcrl<,�� I he undersigned acluiuwlcdges that it has read and understands the terms and conditions staled above and agrees to comply with those terms and conditions. NORFOLK SOUfI IRRN RAILWAY COMPANY, a Virginia corporation By: Title STA'T'E OF VIRGINIA ) )'I 'o -wit: CITY OF NORFOLK ) I, a Nolaiy Public in and for the State and City aforesaid, do certify that the foregoing instrument was acknowledged before me this day of 2017, by _, Vice President of Norfolk Southern Railway Company, a Virginia corporation, for and on behalf of Norfolk Souther Railway Company a Virginia corporation. My Commission expires: Notary Public Registration 5 PROPERTY LINES / ACREAGE CITY OF ROANOKE, VIRGINIA ARE SUBJECT TO SURVEY PROP. RETAINING WALL L =170 LF TO SHENANDOAH !HI & H2N —► f TO WALTON t irr r rr . . . . . . . . . . . . . .. TO LYNCHBURG LID& N2l — EXISTING WYE TRACK l 25'4'± Ile �� zt ®,. �' fl �s..�4?e• err... .� ..�.. . T ik-. OK I a0 PORTION OF RIGHT OF WAY FOR RETAINING 2 F `vS�I�' WALL ENCROACHMENT; 0.03 ACt I f ^ 1 q_ iuti o�w Zm �o a^ EGEND a _ PREMISES 3 - PORTION OF RIGHT ; WAY FOR aid RETAINING WALL ENCROACHMENT; 0.03 ACt IS 0 10 60 I " =30' ro mr sins rx�s avx�xc sua onsn.au .m. c�.cx _ NORFOLK ROANOKE VIRGINIA SOUTHERN PROPOSED PASSENGER TRACK PLATFORM, AND NOB ��n�... .. ............. _ PURCHASE AND SALE EXHIBIT WELT SHfET CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 17, 2017 Subject: Encroachment Request from Norfolk Southern Railway Company, for a Retaining Wall Associated with the Passenger Rail Platform to be located at Norfolk Avenue SE, Adjacent to a Portion of Tax Map Parcel 9999999, proximate to the intersection of Norfolk Avenue, SE and Market Street, SE (CM 17- 00001) Background: Norfolk Southern Railway Company is requesting an encroachment for a retaining wall in the public right -of -way of the City of Roanoke located on Norfolk Avenue SE, Roanoke, Virginia, in connection with the development of the Passenger Rail Platform track adjacent to real property located at a portion of Official Tax Map No. 9999999, that portion being proximate to the intersection of Norfolk Avenue, SE and Market Street, SE. The encroachment request allows the retaining wall necessary to accommodate track improvements associated with the proposed passenger platform to occupy a portion of the public right -of -way of Norfolk Avenue, SE. The area of the encroachment shall be approximately 170 feet by 8 feet along the northern side of the public right -of -way, more particularly bounded and described on the attached exhibit entitled "Proposed Passenger Track, Platform, and Norfolk Avenue Purchase and Sale Exhibit Encroachment." prepared by Norfolk Southern Railway Company, dated November 30, 2016. Recommended Action: Approve the proposed Ordinance authorizing the encroachment of the retaining wall described on the exhibit attached to this letter. All necessary documents requir d fJ this encroachment are to be approved as to form by the City Attjrn - ------- - - - - -- Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Robert K. Bengtson, Director of Public Works Philip C. Schirmer, P.E., City Engineer !St CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenng S. W., Room 456 Roanoke, Virginia 24011 -1536 '1 elepl,n is c: (541q 85.1 -2541 Fax: (540) 953 -1145 S'IPTHAN I Il M. MOON It IA NOLDS, NIM( L;,niil: c Is, 10,,'nannllcva.4n„ ('IA 1 :1. I A I . NI( '('ON' ('il)' ('Ierk DepnlF City ( le, 'k January 19, 2017 (F(L:I.IA'1, ero:DD,( M( AuiHanl I)enuly ('iO ('lei it Timothy Biltz, Chief Executive Officer Lumos Networks, Inc. One Lumos Plaza Waynesboro, Virginia 22980 Dear Mr. Biltz: I am enclosing copy of Ordinance No. 40743 - 011717 authorizing the City Manager on behalf of the City to execute a Temporary Nonexclusive Revocable License Agreement with Lumos Networks, Inc., that allows the construction, maintenance, and operation of a telecommunications facility in, over, under, and across the City's rights -of -ways in order to provide telecommunications services within the City, for a term of one year, and to continue month to month thereafter or until the City adopts a final Telecommunications Regulatory Ordinance, Franchise and /or Agreement, whichever occurs first, and shall be subject to being revoked without cause upon a sixty day notice from the City to Lumos Network. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Tuesday, January 17, 2017; and is in full force and effect upon its passage. Sincerely, phanie n r�� ldlTM ,J Stephanie M. Moon +tee Hold MC City Clerk Enclosure PC: Iris Birckner, Regional Manager, Lumos Network, Inc., 1900 Roanoke Road, Daleville, Virginia 24083 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Robert K. Bengtson, PE, Director of Public Works Philip C. Schirmer, PE, City Engineer Roy Mentkow, Director of Technology Mark Jamison, Manager of Transportation IN I'Illf t '01 I NCII,M M IH CITY ()I, ROANOKE, VIRGINIA 'I'II" I /Ih day of .Ianunry, 2017. No /,0743 - 011717. AN ORDINANCIi authorizing file Oty Manager to execute On behalf of the City a 'Ibmporary NO] ICXCI us i V C R CVOQIhIC Licen.sc Agreement with Lumos Netwoi ks Inc., f a tallows the construction, nwinlenance, and operation ofa telecommunications facility in, over, under, and across the City's riglus -of -ways in order to provide telecommunications services within the City; authorizing the City Manager to implement, administer, and enforce such Temporary Nonexclusive Revocable License Agrccmcnt; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf oftheCitym execute a Temporary Nonexclusive Revocable License Agreement with Lumos Networks Inc. (Licensee), that allows the construction, maintenance, and operation Of a telecommunications facility in, over, under, and across the City's rights -of -ways in order to provide telecommunications services within the City, all as is more parlicularly set forth in the City Council Agenda Report to this Council dated January 17, 2017. 1 Theterin for the Temporary Nonexclusive Revocable License Agreement shall be for one year, and continue month to month thereafter or until the City adopts a final Telecommunications Regulatory Ordinance, Franchise mid /or Agreement, whichever occurs first, and shall be subject to being revoked without cause upon sixty days notice from the City to the Licensee. 3. The Temporary Nonexclusive Revocable License Agreement shall be in a form approved by the City Attorney and shall be substantially similm' to the form attached to the City Council Agenda Report to this Council dated January 17, 2017. O- AUOtorfze temporary Ilcense agreement — Lumos tM7 -17) 4. I lie City Manager is further authorized to Inke such notions uncl Cccute such documents us iney he necessity to implement, adminisler, nn<I enlilrce such 'temporary Nonexclusive Revocable License Agrcanent, Willi any such documents being approved as to form by the City Attorney, 5. Puisunnt to the provisions of Sec(ion 12 ofthe City C'hartcr, the sccund rcadingofthis ordinance by title is hereby dispensed with. ATTJ iS'f: City clerk. 0- Amhonze temporary Ilcense agrecmmtl — L , (1- 17 -17) 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 17, 2017 Subject: Temporary Nonexclusive Revocable License Agreement for Lumos Networks Inc. (CM 17-00005) Background: In October, 1990, City Council granted Roanoke and Botetourt Telephone Company a franchise (Ord. #30250 - 10190) to use the City's streets, alleys and public ways for the purpose of building and maintaining a fiber optic telecommunications system. On February 25, 1991 City Council approved the transfer of the franchise (Ord. #30412 - 22591) from Roanoke and Botetourt Telephone Company to R &B Network, Inc. On October 31, 2011 R &B Network, Inc., merged with Lumos Networks Inc. Lumos obtained from the Virginia State Corporation Commission a certificate of public convenience and necessity to provide interexchange telecommunications services within Virginia by Order dated May 1, 2012. A staff review of records prompted the recognition that the original franchise agreement had expired although the parties have been operating as though it had not. In July, 2015 Lumos Networks Inc. (Lumos) made a written request to the City of Roanoke for a Temporary, Nonexclusive Revocable License Agreement (License Agreement). This request asked for the right to construct, maintain and operate a telecommunications facility in, over, under and across portions of the public ways within the City. Considerations: Lumos and City staff has negotiated a Temporary, Nonexclusive, Revocable License Agreement that will allow Lumos to use the City's public right -of -way to construct, maintain and operate a telecommunication system or facilities in order to provide telecommunications services within the City. Such License Agreement is substantially similar to other license agreements that have been granted by the City to other telecommunications providers operating in the City. Such License Agreement provides that Lumos will be granted a License Agreement for the term of one year and month to month thereafter until the adoption of a telecommunications regulatory ordinance, franchise and /or agreement that the City may adopt in the future and that Lumos will comply with any such future telecommunications regulatory ordinance, license and /or franchise that the City may adopt in accordance with the law that may be applicable to such matter. The License Agreement provides that Lumos will owe the City and /or the Commonwealth of Virginia any fees and other compensation that may be allowed and are due in accordance with the law to the City and the Commonwealth of Virginia under applicable federal, state and local laws, ordinances and regulations. The License Agreement also provides that Lumos will comply with the City's Right -of -Way Excavation and Restoration standards with regard to any work that it does iin the City's public ways. Lumos currently does not have any immediate plans for installation of additional equipment and /or fiber in the City's right -of -way. A copy of the proposed License Agreement is attached to this letter together with a map showing Lumos' existing fiber network within the City's public ways. In 1996, Congress passed the Telecommunications Act of 1996. The Act was designed to remove regulatory barriers and create competition among all types of telecommunication companies. The Act preempts all state and local laws that prohibit or have the effect of prohibiting a business from providing telecommunication services within a locality's public ways. However, the Act does allow the locality to take reasonable steps to protect or to manage such locality's public ways. Therefore, granting the requested License Agreement to Lumos will be consistent with the purposes and provisions of the Telecommunications Act of 1996. There is no funding requirement on behalf of the City. Recommended Action: Authorize the City Manager to execute a Temporary, Nonexclusive, Revocable License Agreement with Lumos Networks Inc. that allows Lumos to construct, maintain and operate telecommunications facilities in the City's Public right -of- way, as set forth above and in the License Agreement. The term of such License Agreement will be for one year and continue month to month thereafter or until the adoption of a telecommunications regulatory ordinance, franchise and /or agreement by the City, whichever occurs first, subject to being revoked by the City upon 60 days' written notice to Lumos. The Temporary, Nonexclusive, Revocable License Agreement shall be in a form approved by the City Attorney and shall be substantially similar to the form attached to this letter. Authorize the City Manager to take such action and execute such documents as necessary to implement, administer and enforce such Temporary, Nonexclusive, Revocable License Agreement. All such other documents shall be in a form approved by the City Attorney. c'`_'------- - - - - -- opher P. Morrill City Manager Distribution: R. Brian Townsend, Assistant City Mgr. Community Development Sherman M. Stovall, Assistant City Mgr., Operations Robert K. Bengtson, P.E., Director of Public Works Philip C. Schirmer, P.E., L.S., City Engineer Roy Mentkow, Director of Technology Mark Jamison, Manager of Transportation TEMPORARY NONEXCLUSIVE REVOCABLE LICENSE AGREEMENT This Temporary Nonexclusive Revocable License Agreement (hereafter License or Agreement) is made and entered into this , 2017, between the City of Roanoke, Virginia, a Virginia municipal corporation (hereafter - City or Grantor) and Lumos Networks Inc., (hereafter Lumos or Grantee), a Virginia corporation, authorized to transact business in Virginia, having an office at One Lomas Plaza, Waynesboro, Virginia 22980, WHEREAS, Lumos has requested the right to construct, maintain, and operate a telecommunications facility in, over, under, and across the City's rights -of -way in order to provide telecommunications services within the City in connection with installations Lumos or its predecessors have installed in the City rights -of -way over the years; and WHEREAS, in October 1990, Roanoke City Council granted Roanoke and Botetourt Telephone Company a franchise (Ordinance Number 30250 - 10190) to use the City's streets, alleys and public ways for the purpose of building and maintaining a fiber optic telecommunications system; and WHEREAS, on February 25, 1991, Roanoke City Council approved the transfer of the franchise (Ordinance Number 30412- 22591) from Roanoke and Botetourt Telephone Company to R &B Network, Inc.; and WHEREAS, on October 31, 2011, R &B Network, Inc. merged with Lumos Networks Inc.; and WHEREAS, Lumos desires to continue to enter and utilize the City rights -of-way under a temporary nonexclusive revocable license to use the rights -of -way at its own risk; and WHEREAS, the City is agreeable to allowing Lumos to use the City rights -of -way subject to certain terms and conditions hereinafter set out and subject to any Telecommunications Regulatory Ordinance and License /Franchise Agreement that may be adopted by the City in the future. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, the City and Lumos agree as follows: Section 1: Grant of Authority. Lumos will provide a detailed route diagram and detailed description of all facilities, appliances, their location, and construction requirements which it anticipates will be used for its telecommunications facility within the City of Roanoke. A route diagram dated jJ Oy2.M1UPf ,9.Q a.p L6 showing the current and anticipated route is attached to this License Agreement as Exhibit 1. Lumos is hereby granted a temporary nonexclusive revocable license to construct, maintain, and operate an underground telecommunications facility in, over, under, and across those portions of the public ways within the City as described in Exhibit I and such other public ways within the City as Lumos may request and which requests are approved by the City Manager or the City Manager's designee in his/her sole discretion and which are in compliance with the provisions of this License Agreement, all for the sole purpose of providing telecommunication services. This License Agreement does not include any provision of any cable television services of any type or any wireless services or other types of services other than telecommunication services as defined in the definition section of this License Agreement. The City specifically reserves the right to grant other licenses, franchises, or other rights as it deems appropriate for other telecommunications systems or facilities or any other purposes in accordance with the law. Section 2: Definitions. For the purpose of this Agreement, and the interpretation and enforcement thereof, the following words and phrases shall have the following meanings, unless the context of the sentence in which they are used shall indicate otherwise: "Affiliate" means a person that directly, or indirectly, through one or more intermediaries, owns, controls, is owned or controlled by, or is under common ownership or control with another person. "Cable Act" shall mean the Cable Communications Policy Act of 1984, 47 U.S.C. § 532, et seg., as now and hereafter amended. "Cable operator" means a person providing or offering to provide "cable service" within the City as that term is defined in the Cable Act. "Cable service" for the purpose of this Agreement shall have the same meaning provided by the Cable Act. "City" means the City of Roanoke, Virginia, and where appropriate, its officers, agents, employees and volunteers. "City Manager" means the City Manager of the City of Roanoke or his designee. "City property" means and includes all real property owned by the City, other than public streets and utility casements, as those terms are defined herein, and all property held in a proprietary capacity by the City, which are not subject to right -of -way licensing and franchising as provided in this Agreement. "Communications Act" means the Communications Act of 1934, as amended by the Telecommunications Act of 1996, Pub, L. No. 104 -104, 110 Stat. 56, and as may be amended from time to time. "Conduit" means any materials such as the metal or plastic pipe that protects wire, cable, lines, fiber optic cable, or other technology for the provision of telecommunication service. "Duct" means a pipe, tube, channel or similar item for carrying wires, lines, cables, fiber optic cable, or other technology for the provision of telecommunications service. "Excess capacity" means the volume or capacity in any existing or future duct, imerduct, conduit, manhole, handhole or other utility facility within the public way that is, or will be, available for use for additional telecommunications facilities "FCC" or "Federal Communications Commission" means the Federal administrative agency, or lawful successor, authorized to regulate and oversee telecommunications carriers, services and providers on a national level. "Grantee" means Lumos Networks Inc. or any person receiving any authorization pursuant to the terms and provisions of this Agreement, including a Licensee or Franchisee. "Grantor" means the City of Roanoke, Virginia. "Gross revenue" means any and all cash, credit, property of any kind or nature, or other consideration received directly or indirectly by a telecommunications carrier in anyway derived from its provision of telecommunications service in the City or from its telecommunications facilities in the City whether or not they originate or terminate in or outside the City. "Maintenance" means any effort or expenditure taken or made by a Grantee to preserve, repair, or improve existing telecommunications facilities or infrastructure in accordance with generally accepted industry standards. "Other ways" means the highways, streets, alleys, utility easements or other rights -of -way within the City, but under the jurisdiction and control of a governmental entity other than the City. "Overhead facilities" means utility poles, utility facilities and telecommunications facilities located above the surface of the ground, including the underground supports and foundations for such facilities. "Person" means any natural person, corporation, company, association, joint stock company or association, firm, partnership, limited liability company, joint venture, trust, individual and any other legally recognized entity, private or public, whether for profit or not - for -profit and includes the officers, agents, employees or representatives of such entity where appropriate. "Public street" means the surface of and the space above and below any public street, road, highway, avenue, sidewalk, way, bridge, viaduct, alley or other public right -of -way, including non -paved surfaces, now or hereafter held by the City for the purpose of public travel, communications, alarm, street lighting, power distribution, or similar public use. "Public way" means and includes all public streets and utility easements, as those terms are defined herein, now or hereafter held or controlled by the City, but only to the extent of the City's right, title, interest or authority to grant a License or Franchise to occupy and use such streets and easements for telecommunications facilities. "State" or "Commonwealth" means the Commonwealth of Virginia "State Corporation Commission" means the State administrative agency, or lawful successor, authorized to regulate and oversee telecommunications carriers, services and providers in the Commonwealth of Virginia. "Surplus space" means that portion of the usable space on a utility pole which has the necessary clearance from other pole users and the ground surface, as required by the orders and regulations of the State Corporation Commission or other regulatory entity, to allow its use by a telecommunications carrier for a pole attachment. "Telecommunications carrier" means and includes every person that directly or indirectly owns, controls, operates or manages plant, circuits, equipment or property within the City, used or to be used for the purpose of offering telecommunications service. "Telecommunications facilities" means the plant, equipment and property, including but not limited to, fiber optic cables, cables, lines, wires, conduits, ducts, circuits, pedestals, antennae, electronics and other appurtenances or technology used or to be used to transmit, receive, distribute, provide or offer telecommunications services. "Telecommunications provider" means and includes every person who provides telecommunications service over telecommunications facilities without any ownership or management control of the telecommunications facilities. "Telecommunications service or services" means the providing or offering for rent, sale or lease, or in exchange for other value received, the transmittal of signals, including but not limited to voice, data, image, graphic or video or other programming information between or among points by wire, lines cable, fiber optics, circuits, laser or infrared, microwave, radio, satellite or other telecommunications facilities. "Telecommunications system" See "Telecommunicationsfacilities ". "Underground facilities" means utility or telecommunications facilities located under the surface of the ground, excluding the underground foundations or supports for Overhead Facilities. "Usable space" means the total distance between the top of a utility pole and the lowest possible attachment point that provides the minimum allowable vertical clearance as specified in the orders and regulations of the State Corporation Commission or other regulatory entity. "Utility" or 'Public Utility" shall be defined in accordance with applicable state laws regarding public utilities. "Utility easement" or 'Public Utility easement" means any easement held by the City and acquired, established, dedicated or devoted for public utility purposes not inconsistent with telecommunications facilities. "Utility facilities" means the plant, equipment and property, including but not limited to, the poles, pipes, mains, conduits, ducts, cables, fiber optic cables, circuits, wires, lines, plant and equipment located under, on or above the surface of the ground within the public ways of the City and used or to be used for the purpose of providing utility or telecommunications services. Section 3: Compliance With Applicable Law. City and Grantee shall at all times comply with all applicable federal, state, and local laws, ordinances, and regulations, including but not limited to the Communications Act. Section 4: Permits. Grantee, including its contractors, subcontractors, agent, assigns, and consultants, prior to any construction or work, agrees that it shall obtain all appropriate permits therefor, including any application and permit for street opening if any streets will be disturbed. Section 5: Grantee's Authority. Grantee warrants and represents that it, and all contractors, subcontractors, agents, assigns, and consultants doing work under, or on behalf of Grantee , have obtained all necessary and appropriate authority and approvals from all applicable federal and state agencies or authorities to provide all Telecommunications facilities and services it intends to provide within the City, and upon request by the City will provide evidence of such authority. Section 6: License Only. Grantee acknowledges and agrees that all Grantee is granted by this Agreement is a temporary nonexclusive revocable license and that no franchise or any other rights of any kind are granted by this Agreement, including but not limited to any right to provide any type of cable television services or wireless services. Section 7: Application Of Telecommunications Regulatory Ordinance. Grantee acknowledges and agrees that the City may develop a Telecommunications Regulatory Ordinance and/or License/Franchise Agreement in the future. Any such Ordinance or Agreement shall apply as may be required by law to all telecommunications carriers or providers having facilities in the public ways within the City on a competitively neutral and non - discriminatory basis. Grantee acknowledges and agrees it will be subject to any such future Telecommunications Regulatory Ordinance and/or License/Franchise Agreement that the City may adopt in accordance with the law and that Grantee will comply with all the terms and conditions of any such Ordinance or Agreement, including but not limited to any terms for compensation due to the City, and that such compliance will be retroactive to the date of this Agreement, if allowed by law. Section 8: Compensation. Grantee acknowledges and agrees that the compensation Grantee will owe the City and/or the Commonwealth of Virginia for the use of the City's public ways shall be any fees and other compensation that may be allowed to and/or due in accordance with the law to the City and/or the Commonwealth of Virginia under any applicable federal, state, and local laws, ordinances, and regulations. This specifically includes the Public Rights -of -Way Use Fee adopted by the City in Ordinance No. 34196- 030199, adopted by Council on March 1, 1999, as allowed by law. Section 9: Term. The term of this Agreement shall be for one (1) year, from , 2017, through 2018, and shall continue month -to -month thereafter, or until the adoption of a Telecommunications Regulatory Ordinance, Franchise and /or Agreement by the City, whichever occurs first, at which time all rights of Grantee under this Agreement that may be affected or replaced by such Ordinance, Franchise, or Agreement, shall terminate. If Grantee fails or refuses to perform any of the terms of this Agreement, including poor services, work, or materials and fails to cure such defect within sixty (60) days of written notice from the City of the same, the City shall have the right to revoke the Grantee's rights under this Agreement, and terminate this Agreement, such notice to be sent to the Grantee at the below address. Furthermore, the City shall have the right to revoke the Grantee's rights under this Agreement, and terminate this Agreement, without cause, at any time upon giving the Grantee one (1) year written notice, such notice to be sent to the Grantee at the following address by certified return receipt mail or overnight delivery service. Lomas Networks Inc. Legal Department_ _ One Lomas Plaza Waynesboro, Va. 22980 Section 10: Other remedies. Nothing in this Agreement shall be construed as waiving or limiting any rights or remedies that the City or Grantee may have, at law or in equity, for enforcement of this Agreement. Section 11: Severability. If any provision of this License, or the application of any provision hereof to a particular entity or circumstance, shall be held to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions of the License shall not be affected and all other terms and conditions of the License shall be valid and enforceable to the fullest extent permitted by law. Section 12: Transfer of ownership. Grantee shall not sell, transfer, lease, assign, sublet, or dispose of, in whole or in pan, either voluntarily or by force or involuntary sale, or ordinary sale, consolidation, or otherwise any of the rights or privileges granted by this Agreement without the prior consent of the City Council, which consent shall not be unreasonably withheld, conditioned or delayed. Provided, however, if Grantee should have a name change only, with no transfer of assets or obligations to other entities, such a transfer will only require written notice to City Council at least thirty (30) days prior to such transfer. Section 13: Costs. Grantee will pay to the City any actual costs and expenses incurred by the City related to the grant of this License Agreement. The total amount of costs and expenses Grantee will owe the City in connection with the grant of this License Agreement and /or the adoption of a Telecommunications Regulatory Ordinance and License/Franchise Agreement will he determined upon the City's adoption of such Ordinance and/or Agreement, not to exceed $10,000 per Grantee. However, Grantee will also pay the City all reasonable costs and expenses incurred by the City in connection with any enforcement or defense of this License Agreement. All such costs and expenses are to be paid within thirty (30)days after submission of any statements to the Grantee by the City for such costs and expenses. Section 14: Conditions of License. Section 14.1: Location of Facilities: All telecommunications facilities shall be constructed, installed, relocated, and located in accordance with the following terms and conditions, unless otherwise specified: 14.1.1: To the extent feasible, Grantee shall install its telecommunications facilities within an existing underground duct or conduit whenever excess capacity exists within such utility facility. If not feasible, Grantee, upon approval from the City, may construct or install its own conduits or ducts. 14.1.2: Grantee, with permission to install overhead facilities, shall install its telecommunications facilities on pole attachments to existing or replacement utility poles only, and then only if surplus space is available. 14.13: Whenever any existing electric utilities, cable facilities, or telecommunications facilities are located underground within a public way of the City, Grantee, with permission to occupy the same public way, must also locate its telecommunications facilities underground. 14.1.4 Whenever any new or existing electric utilities, cable facilities, or telecommunications facilities are located or relocated underground within a public way of the City, if Grantee currently occupies the same public way, Grantee shall relocate its facilities underground, at Grantee's sole cost, within a reasonable period of time. Absent extraordinary circumstances or undue hardship as determined by the City, such relocation shall be made concurrently to minimize the disruption of the public ways. 14.1.5: Whenever new telecommunications facilities will exhaust the capacity of a public way or utility easement to reasonably accommodate future telecommunications carriers or facilities, the Grantee shall provide, at no cost to City, such additional ducts, conduits, manholes, handholes and other facilities as reasonably necessary for nondiscriminatory access to future telecommunications carriers or use alternate routes, subject to approval from the City. Section 14.2: Compliance with Laws: Grantee shall, before commencing any construction in the public ways, comply with all local, state and federal laws and regulations and continue to comply with them throughout the License or Franchise. Section 14.3: Permits: Grantee is required to obtain all applicable permits for telecommunications facilities as required in this Agreement. However, nothing shall prohibit the City and Grantee from agreeing to an alternative plan to review permit and construction procedures in an agreement, provided such alternative procedures provide substantially equivalent safeguards for responsible construction practices. Section 14.4: Public Works: The rights and privileges granted by this Agreement shall not be in preference or hindrance to the rights of the City and any other lawful governmental authorities having jurisdiction to perform or carry out any public works or public improvements. Section 14.5: Use of Public Ways 14.5.1: Grantee, in any opening it shall make in the public ways of the City, shall be subject to the provisions of this Agreement and to all applicable ordinances, codes, and regulations of the City. The telecommunications system of the Grantee shall be located so as not to interfere with the public safety or with the convenience of persons using the public ways. 14.5.2: The City reserves the right by resolution of the City Council or otherwise through proper representatives of the City to specifically designate the location of the telecommunications system of Grantee with reference to municipal facilities, drainage facilities, fiber optic cable, signal poles apd lines and similar services, other facilities, such as public telephone utilities, public electric utilities, public cable television utilities, and railway communication and power lines, in such a manner as to protect the public safety and public and private property and to facilitate the creation of a convenient, attractive and harmonious community. Failure by the City to so designate does not relieve Grantee of its responsibilities in matters of public safety as provided in this Agreement. Grantee shall construct, maintain, and locale its telecommunications system so as not to interfere with the construction, location, and maintenance of drainage, electrical, signal and fiber optic facilities of the City. 14.5.3: Except in the cases of emergencies, Grantee shall at all times comply with Section 30 -60 et seq. of the Code of the City of Roanoke, 1979, as amended, with respect to any opening it shall make in the public ways of the City. Grantee shall not extend beyond the locations specified in Exhibit l its telecommunications system in any public way unless prior written notice of its intention to do so is given to the City Manager and permission in writing to do so is granted by the City Manager, through the City's standard permitting process, or such requirement is waived by the City Manager. Such permission shall be conditioned upon compliance with the terms and conditions of this Agreement, with such other terms and conditions as will preserve, protect and promote the safety of the public using the public ways, and as will prevent undue interference with or obstruction of the use of the public ways of the public, the City or by any public utility or any public service corporation for their respective purposes and functions. Such work by Grantee shall also be coordinated with the City's annual paving program through the City Transportation Division Manager, or other designated City Department. This includes the City of Roanoke Right of Way Excavation and Restoration Standards, Revised July 1, 2013, and as they may be amended. 14.5.4: The City does require that written permits, in any and all cases, be obtained by Grantee whenever it becomes necessary for Grantee to excavate in the public ways in order to install, construct, maintain or extend the telecommunications system. Such permits are applicable to any and all types of excavations in the public ways, and City Council may, by resolution, establish a fee for each excavation made in a public way. Such permits may require the particular part or point of the,public ways where construction or excavation is to be conducted, the length of time in which such permit shall authorize such work to be done and the hours of each day during which such work shall be undertaken. A single permit may be issued for multiple excavations to be made in public ways; provided, however, any public way opening fee established by City Council shall apply to each excavation made in public ways of the City. Exceptions to the requirement for a written permit may be allowed in cases of emergencies involving public safely or restoration of service. In the case of emergency excavations made in the public ways of the City without permit, Grantee shall apply for an emergency permit within four hours after the City of Roanoke, Virginia's Transportation Division's offices are first opened. Any permit applications and inspections related to repair of excavations shall be promptly acted upon by the City so as not to unreasonably delay the Grantee in discharging its public service obligation. Any fees for permits or inspections charged by the City shall be based on the City's costs of administering the program of issuing permits and conducting inspections. 14.5.5 Grantee shall not open, disturb or obstruct, at any one time, any more of the public ways than reasonably may be necessary to enable it to proceed in laying or repairing its telecommunications system. Neither shall Grantee permit any public ways so opened, disturbed or obstructed by it in the installation, construction, repair or extension of its telecommunications system to remain open or the public way disturbed or obstructed for a longer period of time than reasonably shall be necessary. In all cases where any public ways shall be excavated, disturbed or obstructed by Grantee, Grantee shall take all precautions necessary or proper for the protection of the public and shall maintain adequate warning signs, barricades, signals and other devices necessary or proper to adequately give notice, protection and warning to the public of the existence of all actual conditions present. 14.5.6 Whenever the City shall widen, reconstruct, realign, pave or repave, or otherwise work on any public ways, or shall change the grade or line of any public ways, or shall construct or reconstruct any storm drainage or communications facility of the City, or if the telecommunications system interferes with the operation of such public works or improvements, it shall be the duty of Grantee to move, alter or relocate its telecommunications system or any part thereof as requested by the City at Grantee's cost and expense and as rgay be provided by applicable law. Upon written notice by the City Manager of the City's intention to perform work as specified above, Grantee shall within a reasonable period of time accomplish its obligation in accordance with and to conform to the plans of the City for such construction, reconstruction or improvements. Should the Grantee fail, refuse or neglect to comply with such notice, the telecommunications system or any part thereof may be removed, altered or relocated by the City, the cost of which shall be paid by Grantee, and the City shall not be liable to Grantee for any damages resulting from such removal, alteration or relocation. In cases where Grantee believes the costs of relocation by Grantee would be cost prohibitive and an alternative location of the City's 1111 facilities would be feasible, the City and Grantee may jointly evaluate whether Grantee could reasonably pay any additional costs to the City of the alternative City facility location in lieu of relocating Grantee's facilities. Section 14.6: Damage to Property: No Grantee nor any person acting on a Grantee's behalf shall take any action or permit any action to be done which may impair or damage any City Property, public ways or other areas of the City, or other property located in, on or adjacent thereto. Section 14.7: Repair and Emergency Work: In the event of an unexpected repair or emergency, Grantee may commence such repair and emergency response work as required under the circumstances, provided the Grantee shall apply for an emergency permit within four hours after the City of Roanoke, Virginia's Transportation Division's offices are first opened and shall notify the City as promptly as possible, before such repair or emergency work is started or as soon thereafter as possible if advance notice is not practicable, but in no event later than 2 working days. Section 14.8: Maintenance of Facilities: Each Grantee shall maintain its facilities in a good and safe condition and in a manner that complies with all applicable federal, state and local requirements, laws, ordinances, and regulations. Section 14.9: Safety Standards. Grantee shall at all times employ a high standard of care and shall install and maintain and use approved methods and devices for preventing failure or accidents which are likely to cause damages, injuries or nuisances to the public. Section 14.10: Police Power. All rights and privileges granted hereby are subject to the lawful exercise of the police power of the City to adopt and enforce local laws, rules, and regulations necessary to the health, safety, and general welfare of the public. Expressly reserved to the City is the right to adopt, in addition to the provisions of this Agreement, any License or Franchise and existing laws, such additional ordinances and regulations as are necessary for the lawful exercise of its police power for the benefit and safety of the public. Section 14.11: Relocation or Removal of Facilities: Within sixty (60) days following written notice from the City, a Grantee shall, at its own expense, temporarily or permanently remove, relocate, change or alter the position of any telecommunications facilities within the public ways whenever the City shall have determined that such removal, relocation, change, or alteration is reasonably necessary for: 14.11.1: The construction, repair, maintenance or installation of any City facilities or other public improvement in or upon the public ways. 14.11.2: The operations of the City or other governmental entity in or upon the public ways. Section 14,12: Unauthorized Facilities: Within thirty (30) days following written notice from the City, any Grantee, telecommunications carrier, or other person that owns, controls or maintains any unauthorized telecommunications system, facility or related appurtenances within the public ways or other areas of the City shall, at its own expense, either remove such facilities or appurtenances from the public ways or other areas of the City or request retroactive authorization of the same from the City. A telecommunications system or facility is unauthorized and subject to potential removal in the following circumstances: 14.12.1: Upon expiration or termination of the Grantee's telecommunications License or Franchise. 14.12.2: Upon abandonment of a facility within the public ways of the City. 14.12.3: If the system or facility was constructed or installed without the prior grant of a telecommunications License or Franchise. 14.12.4: If the system or facility was constructed or installed without the prior issuance of a required construction permit. 14.12.5: If the system or facility was constructed or installed at a location not permitted by the Grantee's telecommunications License or Franchise. 14.12.6 Such other circumstances as the City may determine that shows telecommunications system or facility is unauthorized. Section 14.13: Emergency Removal or Relocation of Facilities: The City retains the right and privilege to cut or move any telecommunications facilities located within the public ways or other areas of the City as the City may determine to be necessary, appropriate or useful in response to any public health or safety emergency. The City will endeavor to notify telecommunications carriers of emergencies which may impact their telecommunications facilities by either attempting to notify the carrier or the appropriate notification center. Nothing herein shall create any duties or obligations on the City to so notify said telecommunications 12 carriers nor shall the City, its officers, agents, employees, or volunteers in any way be liable for any failure to notify said telecommunications carriers or notification center. Section 14.14: Damage to Grantee's Facilities: Except if caused by the City's negligence or willful misconduct, the City, its officers, agents, employees, or volunteers shall not be liable for any damage to or loss of any telecommunications services or any telecommunications facility within the public ways or any other areas of the City as a result of or in connection with any public works, public improvements, construction, excavation, grading, filling, or work or activity or lack of any activity of any kind by or on behalf of the City. Section 14.15: Facilities Maps: Grantee shall provide the City with "as built" drawings and an accurate reap or maps in an electronic form agreed to by City and Grantee certifying the location of all of Grantee's telecommunications facilities within the City. Grantee shall, upon request, provide updated maps in accordance with this Section on an annual basis. Section 14.16: Duty to Provide Information: Within ten (10) days of a written request from the City, each Grantee shall famish the City with information sufficient to demonstrate: 14.16.1: That Grantee has complied with all requirements of this Agreement. 14.16.2: That all municipal sales, telecommunications taxes, utility taxes or any other taxes or charges due the City in connection with the telecommunications services or facilities provided by the Grantee have been properly collected and/or paid by the Grantee. Section 14.17: Leased Capacity: Grantee shall have the right, without prior City approval, to offer or provide capacity or bandwidth to persons; provided, Gramde shall provide City an annual written statement, upon request, of any leases with another telecommunications carrier or telecommunications provider. Names of the private telecommunications carrier or telecommunications provider with confidentially /proprietary agreements may be redacted. Section 14.18: Insurance and Bond Requirements: (a) Requirement of insurance. Grantee shall, at its expense, obtain and maintain during the life of any License or Franchise the insurance and bonds required by this Agreement. Any required insurance and bonds shall be effective prior to the effective date of this Agreement. All such insurance shall be primary and noncontributory to any insurance or 13 self- insurance the City may have. (b) Commercial General Liabilitv. Grantee shall maintain during the life of its License or Franchise Commercial General Liability insurance coverage on an occurrence basis insuring against all claims, loss, cost, damage, expense or liability from loss of life or damage or injury to persons or property arising out of any of the work or activity under or by virtue of its License/Franchise or arising out of the License/Franchise. She minimum limits of liability for this coverage shall be $10,000,000 combined single limit for any one occurrence. (c) Contractual Liability. Grantee shall maintain during the life of its License /Franchise broad form Contractual Liability insurance including the indemnification obligation set forth in this Agreement. (d) Workers' Comuensation. Grantee shall maintain during the life of its License/Franchise Workers' Compensation insurance covering Grantee's statutory obligation under the laws of the Commonwealth of Virginia and Employer's Liability insurance for all its employees engaged in work under its License/Franchise. Minimum limits of liability for Employer's Liability shall be $100,000 bodily injury each occurrence; $500,000 bodily injury by disease (policy limit); and $100,000 bodily injury by disease (each employee). With respect to the Workers' Compensation coverage, the Grantee's insurance company shall waive rights of subrogation against the City, its officers, agents, employees and volunteers. (e) Automobile Liabilitv. Grantee shall maintain during the life of its License/Franchise Automobile Liability insurance. The minimum limit of liability for such insurance shall be $1,000,000 combined single limit applicable to owned or non -owned vehicles used in the performance of any work under its License /Franchise. (f) Umbrella Coverage, The insurance coverages and amounts set forth in subsections (b), (c), (d) and (e) of this Section may be met by an umbrella liability policy following the form of the underlying primary coverage in a minimum amount of $10,000,000. Should an umbrella liability insurance coverage policy be used, such coverage shall be accompanied by a certificate of endorsement stating that it applies to the specific policy numbers indicated for the insurance providing the coverages required by subsections (b), (c), (d) and (c), and it is further agreed that such statement shall be made a part of the certificate of 14 insurance furnished by Grantee to the City. (g) Pollution Liability Insurance. $1,000,000 each occurrence. Coverage shall be provided for bodily injury and property damage resulting from pollutants which are discharged suddenly and accidentally. Also the insurance will provide coverage for cleanup costs. (h) Evidence of Insurance. All insurance, shall be written on an occurrence basis. In addition, the following requirements shall be met: (1) The Grantee shall furnish the City a certificate or certificates of insurance showing the type, amount, effective dales, and date of expiration of the policies. Certificates of insurance shall include any insurance deductibles, the amount of such deductible being subject to approval by the City. (2) The required certificate or certificates of insurance shall include substantially the following statement: "The insurance covered by this certificate shall not be canceled or materially altered, except after thirty (30) days written notice has been provided to the City of Roanoke." (3) The required certificate or certificates of insurance shall name the City of Roanoke, its officers, agents, employees and volunteers as additional insureds with regard to general liability, auto, and pollution coverages and the certificate of insurance shall show if the policies provide such coverage. Where waiver of subrogation is required with respect to any policy of insurance required under this Section, such waiver shall be specified on the certificate of insurance. Additional insured and waiver endorsements shall be received by Roanoke Risk Management from the insurer within 30 days of the beginning of this contract. The City's Risk Manager may approve other documentation of such insurance coverages. (4) Insurance coverage shall be in a form and with an insurance company approved by the City which approval shall not be unreasonably withheld. Any insurance company providing coverage under this Agreement or any License /Franchise granted under this Agreement shall be authorized to do business in the Commonwealth of Virginia. (5) The Grantee shall notify the City in writing within five (5) 15 calendar days if any of the insurance coverages or policies are cancelled, changed, or modified and Grantee shall immediately replace such policies- and provide documentation of such to the City. Section 14.19: Indemnification: Grantee agrees and binds itself to indemnify, keep and hold the City, its officers, agents, employees and volunteers free and harmless from any and all claims, causes of action, damages or any liability on account of any injury or damage of any type to any persons or property growing out of or directly or indirectly resulting from any act or omission of Grantee, including but not limited to: (a) Grantee's use of the public ways or other areas of the City; (b) the acquisition, construction, reconstruction, erection, installation, operation, maintenance, repair or extension of Grantee's telecommunications facilities; (c) the exercise of any right or privilege granted by or under this Agreement or any License/Franchise; or (d) the failure, refusal or neglect of Grantee to perform any duty imposed upon or assumed by Grantee by or under this Agreement or any License/Franchise. In the event that any suit or proceeding shall be brought against the City at law or in equity, either independently or jointly with Grantee on account of anything set forth above, Grantee, upon notice given to it by City, will defend the City in any such action or other proceeding, at the cost of the Grantee; and in the event of any settlement or final judgment being awarded against the City, either independently or jointly with Grantee, then Grantee will pay any such settlement or judgment or will comply with such decree, pay all costs and expenses of whatsoever nature and hold the City, its officers, agents, employees and volunteers harmless therefrom. Notwithstanding the foregoing, the above - referenced indemnity obligations shall not apply to claims or causes of action arising from the negligence or willful misconduct of the City, its officers, agents, employees and volunteers. Section 14.20: Hazardous Materials: 14.20.1 While on or near City's property, public way of the City, or easement or in its performance pursuant to this Agreement Grantee shall not transport, dispose of or release any hazardous substance, material, or waste, except as necessary in performance of its work under this Agreement and in any event Grantee shall comply with all federal, state, and local laws, rules, regulations, and ordinances controlling air, water, noise, solid wastes, and other pollution, and relating to the storage, transport, release, or disposal of hazardous material, substances or waste. Regardless of City's acquiescence, Grantee shall indemnify and hold City, its officers, agents, employees and volunteers harmless from all costs, claims, damages, causes of action, liabilities, fines or penalties-, including reasonable attorney's fees, resulting from Grantee's violation of this G'. paragraph and agrees to reimburse City for all costs and expenses incurred by City in eliminating or remedying such violations. Grantee also agrees to reimburse City and hold City, its officers, agents, employees and volunteers harmless from any and all costs, expenses, attorney's fees and all penalties or civil judgments obtained against any of them as a result of Grantee's use or release of any hazardous material, substance or waste onto the ground or otherwise, or into the water or air from, near or upon City's premises. 14.20.2 The Grantee shall protect, indemnify, and hold harmless the City from any and all demands for fees, claims, suits, actions, causes of action, or judgments based on the alleged infringement or violation of any patent, invention, article, arrangement, or other apparatus that may be used in the performance of any work or activity arising out of the use of any telecommunication facilities or the provision of telecommunications service. Section 14.21: Performance and Labor and Material Surety: Before a License or Franchise or this Agreement is effective, and as necessary thereafter, the Grantee shall provide and deposit such monies, bonds, letters of credit or other instruments in form and substance acceptable to the City as may be required by this License or Franchise Agreement, Section 14.22: Bonds: Within 10 consecutive calendar days after the effective date of the Agreement but before any constmction is commenced, Grantee shall fumish to the City a performance bond and a labor and material payment bond each made payable to the City in the amount of one hundred (100 %) of the estimated cost of constructing Grantee's telecommunications facilities for the construction covered by each permit, which in no event shall be less than $50,000, within the public ways or other areas of the City; The Performance Bond is to guarantee that the project will be free of defective workmanship and materials discovered after completion and that the work is done in a proper manner without damage to the public ways or other areas of the City. fhe bonds shall be written by a corporate surety acceptable to the City and authorized to do business in the Commonwealth of Virginia. These performance and payment bonds shall remain in force until 60 days after completion of construction of Grantee's telecommunications facilities covered by each permit, as determined by the City and upon a certification of completion by Grantee. After the 60 day period has expired these performance and payment bonds may be extinguished by Grantee. However, the City reserves its right to require reimposition or to require Grantee to provide new performance and payment bonds in the event any material defaults are discovered in the existing system which, in the opinion of the City, present a need for reimposition of the bonds. 17 14.22.1: The bonds shall guarantee, to the satisfaction of the City: (a) timely completion of construction; (b) construction in compliance with applicable plans, permits, technical codes and standards; (c) proper location of the facilities as specified by the City; (d) restoration of the public ways and other property affected by the construction; (e) the submission of "as- built" drawings after completion of the work as required by this Agreement. (t) timely payment and satisfaction of all claims, demands or liens for labor, material or services provided in connection with the work. (g) removal of the telecommunications facilities, if required by the terms of this Agreement Section 14.23: Coordination of Construction Activities: All Grantees are required to cooperate with the City and with each other and all construction locations, activities and schedules shall be coordinated, as ordered by the City Transportation Division Manager, to minimize public inconvenience, disruption, or damages. Section 14.24: Transactions Affecting Control of Grant: Anv transactions which singularly or collectively result in a change of fifty percent (50 %) or more of the ownership or working control of the Grantee, of the ownership or working control of a telecommunications License or Franchise, of the ownership or working control of affiliated entities having ownership or working control of the Grantee or of a telecommunications system, or of control of the capacity or bandwidth of Grantee's telecommunication system, facilities or substantial pans thereof, shall be considered an assignment or transfer requiring City approval pursuant to this Agreement, which shall not be unreasonably withheld, conditioned or delayed. Transactions between affiliated entities are not exempt from City approval. Section 14.25: Non - enforcement by City: Grantee shall not be excused from complying with any of the terms and conditions of this Agreement or any License or Franchise by any failure of the City, upon any one or more occasions, to insist upon Grantee's performance or to seek Grantee's compliance with any one or more of such terms or conditions of this Agreement or the terms and conditions of any License or Franchise. 18 Section 15: Construction Standards Section 15.1. General: Grantee shall not commence or continue with the construction installation or operation of telecommunications facilities within the City except as provided in this Agreement. Section 15.2: Construction Codes: Telecommunications facilities shall be constructed, installed, operated, and maintained in accordance with all applicable federal, state and local laws, codes, rules and regulations including the National Electrical Safety Code. Section 15.3: Permits: No person shall construct or install any telecommunications facilities within the City without first obtaining all appropriate permits therefor, provided, however: 15.3.1: All construction shall be coordinated with the City Transportation Division Manager, or other designated City Department, and the City's annual paving program. Section 15.4: Applications: Applications for permits to construct telecommunications facilities shall be submitted upon forms to be provided by the City and shall be accompanied by drawings, plans and specifications in sufficient detail to demonstrate: 15.4.1: That the facilities will be constructed in accordance with all applicable laws, codes, rules and regulations. 15.4.2: The location and route of all facilities to be installed on existing or replacement utility poles. 15.4.3: The location, and route of all facilities to be located under the surface of the ground, including the line and grade proposed for the burial at all points along the route which are within the public ways or other areas of the City. 15.4.4: The location of all existing underground utilities, conduits, ducts, pipes, mains, manholes, hndholes, junction points and installations which are within the public ways along the underground route proposed by the applicant. 15.4.5: The location of all other facilities to be constructed within the City, but not within the public ways. LI 15.4.6: The specific construction methods to be employed for protection of existing structures, fixtures, and facilities within or adjacent to the public ways. 15.4.7: The location, dimension and types of all trees within or adjacent to the public ways along the route proposed by the applicant, together with a landscape plan for protecting, trimming, removing, replacing and restoring any trees or areas to be disturbed during construction. Section 15.5: Engineer's Certification: All permit applications shall be certified by the Grantee that the drawings, plans and specifications submitted with the application comply with applicable technical codes, rules and regulations. Section 15.6: Traffic Control Plan: All permit applications which involve work on, in, under, across or along any public ways or other areas of the City shall be accompanied by a traffic control plan conforming to the Virginia Work Area Protection Manual and demonstrating the protective measures and devices that will be employed, consistent with applicable local, state and federal laws and regulations, to prevent injury or damage to persons or property and to minimize disruptions to efficient pedestrian and vehicular traffic. Section 15.7: Issuance of Permit: Within twenty (20) working days after submission of all plans and documents required of the applicant and payment of the fees required by this Agreement, and compliance with the provisions of the Virginia Code, the City, if satisfied that the applications, plans and documents comply with all requirements of this Agreement, will issue a permit authorizing construction of the facilities, subject to such further conditions, restrictions or regulations affecting the time, place and manner of performing the work as may be deemed necessary or appropriate. Section 15.8: Construction Schedule: The Grantee shall submit a written construction schedule to the City Transportation Division Manager ten ( 10) working days before commencing any work in or about the public ways. The Grantee shall further notify the City Transportation Division Manager not less than ten (10) working days in advance of any excavation or work in the public ways and shall comply with the provisions of the Virginia Underground Utility Damage Prevention Act, Virginia Code § 56- 265.14 et. seq. Section 15.9: Compliance with Permit: All construction practices and activities pursuant to this License shall be in accordance with the permits and approved final plans and specifications for the facilities. The City and its representatives shall be provided access to the work by Grantee and its agents, 20 contractors and assigns, and such further information as it may require to ensure compliance with such requirements. Section 15.10: Display of Permit: The Grantee shall maintain a copy of the construction permit and approved plans at the construction site, which shall be displayed and made available for inspection by the City at all times when construction work is occurring. Section 15.11: Survey of Underground Facilities: The Grantee shall supply and specify the location of all facilities by depth, line, grade, proximity to other facilities or other standard, the Grantee shall cause the location of such facilities to be verified, to the extent required. The Grantee shall relocate, at its expense, any facilities which are not located in compliance with permit requirements. Section 15.12: Noncomplying Work: Upon the provision of written notice by the City, Grantee shall bring all work which purportedly does not comply with the permit, the approved plans and specifications for the work, or the requirements of this License or Franchise, into compliance within sixty (60) days. If Grantee should fail to bring such work into compliance within this sixty (60) day period, Grantee shall be required to remove such non - compliant facilities at the sole expense. Section 15.13: Completion of Construction: The Grantee shall promptly complete all construction activities so as to minimize disruption of the City public ways and other public and private property. All construction work authorized by a permit within City, including restoration, most be completed within 120 days of the date of issuance of the permit. If Grantee cannot for any reason complete the construction work within the required 120 -day time period, Grantee shall promptly notify the City and request a reasonable extension of said time period necessary for completion of the construction work. Section 15.14: As -Built Drawings: Within ninety (90) days after completion of construction, the Grantee shall furnish the City with two (2) complete sets of as built plans, drawn to scale and certified to the City as accurately depicting the actual location of all telecommunications facilities constructed pursuant to the Agreement or permit and shall include a digitized map(s) in electronic form readable by the current version of Auto CAD and tied to the Virginia State Plane Coordinate System and tied to the City's Survey Control monuments and geographic information system. Section 15.15: Restoration of Public Ways, Other Ways and City Properly: Immediately after installation, repair or extension of the telecommunications facilities or any portion thereof or any pavement cut by telecommunications carriers in any public way or other areas of the City, the incidental trenches for excavation shall 21 be refilled by telecommunications carriers in a manner consistent with the City of Roanoke Right of Way Excavation and Restoration Standards, Revised July 1, 2013, and as they may be amended. Telecommunications carriers shall maintain, repair and keep in good condition for a period of two (2) years following such disturbance all portions of public ways or other areas disturbed by telecommunications carriers, provided such maintenance and repair shall be necessary because of defective workmanship or materials supplied by Grantee. Grantee shall promptly remove or correct any obstruction, damage, or defect in any public way which was caused by Grantee in the installation, operation, maintenance or extension of Grantee's telecommunications system. Any such obstruction, damage, or defect which is not promptly removed, repaired or corrected by Grantee after proper notice to do so, given by the City to Grantee, may be removed or corrected by the City, and the cost thereof shall be charged against Grantee and may be enforced as a lien upon any of Grantee's properties or assets subject to any prior existing liens. Any expense, cost, or damages incurred for repair, relocation, or replacement to storm drainage, communication facilities or other property resulting from construction, operation, maintenance or extension of Grantee's telecommunications system shall be home by Grantee and any and all expense and cost incurred in connection therewith by the City shall be fully reimbursed by the Grantee to the City. 15.15.1 If weather or other conditions do not permit the complete restoration required by this Section, the Grantee shall temporarily restore the affected ways or property. Such temporary restoration shall be at the Grantee's sole expense and the Grantee shall promptly undertake and complete the required permanent restoration when the weather or other conditions no longer prevent such permanent restoration. 15.15.2 A Grantee or other person acting in its behalf shall use suitable barricades, flags, flagmen, lights, flares and other measures as required for the safety of all members of the general public and to prevent injury or damage to any person, vehicle or property by reason of such work in or affecting such ways or property and shall comply with all federal, state, and local laws and regulations, including the Virginia Department of Transportation Work Area Protection Manual, latest edition. Section 15.16: Landscape Restoration: 15.16.1 All trees, landscaping and grounds removed, damaged or disturbed as a result of the construction, installation maintenance, repair or replacement of telecommunications 22 facilities, whether such work is done pursuant to a Franchise, License, or permit must be replaced or restored as nearly as may be practicable, to the condition existing prior to performance of work. 15.16.2: All restoration work within the public ways or other areas shall be done in accordance with landscape plans approved by the City Transportation Division Manager, Section 15.17: Responsibility of Owner: The owoez of the facilities to be consimdcid and, if differcm, the Grantee or Go mee's successor in interest, are responsible for performance of and compliance with all provisions of this Agreement. Section 15.18: Controlling Law: This Agreement shall be construed and enforced in accordance with the substantive law of the Commonwealth of Virginia and any applicable federal laws. Section 15.19: Captions: The paragraph Captions and Headings in this Agreement are for convenience and reference purposes only and shall not affect in any way the meaning or interpretation of this Agreement. Section 15.20: Construction of Terms: The terms and provisions of this Agreement and the Exhibits to the Agreement shall not be construed in favor of or against either party, but shall be construed according to their fair meaning as if both parties jointly prepared such documents. Section 15.21: Nondiscrimination: A. Grantee shall not discriminate on the basis of race, religion, color, sex or national origin in its employment practices, contracting or provision of services. B. The City represents and warrants that all telecommunications carvers or providers having facilities in the public ways within the City are being treated on a competitively neutral and non - discriminatory basis and have either (i) executed agreements with the City containing substantially similar terms as contained herein, or (ii) are using the City's public ways under preexisting franchises that continue to be in effect. 23 Section 16: City of Roanoke Right of Way Excavation and Restoration Standards - Revised July 1, 2013, and as they may be amended. The City has adopted the City of Roanoke Right of Way Excavation and Restoration Standards- Revised July 1, 2013, and as they may be amended. Should there be any conflict between the provisions of this Agreement and such Standards, the more stringent provisions shall apply. Section 17: Installation of Additional Conduit for the City: At the time any trench, or other opening, is opened for installation or maintenance of conduit or underground cable or other device, Grantee shall give the City's Director of Public Works, with a copy to the City's Director of Technology, at least ten (10) days advance written notice of such work and inform the City of the incremental cost of installing one additional conduit for the exclusive use of the City of such dimension as specified by the City. If the City directs Grantee in writing within five (5) days following receipt of such written notice that the City desires the installation of such one additional conduit, Grantee shall install such an additional conduit at a charge no greater than the actual incremental cost of labor and materials for such additional conduit. All construction activities of Grantee shall be conducted in a workmanlike manner that will cause minimum interference with the rights and reasonable convenience of the public's and other utilities' use of the Streets and of the property owners directly affected thereby. Grantee shall maintain all structures, cable, fiber, conduits, and related equipment that are located in, over, under, and upon the Streets in a safe, suitable, substantial condition and in good order and repair at all times. Section IS: Forum Selection and Choice of Law: This License shall be governed by, and construed in accordance with, the laws of the Commonwealth of Virginia, without application of Virginia's conflict of law provisions. Venue and any actions for any litigation, suits, and claims arising from or connected with this License shall only be proper in the Roanoke City Circuit Court, or in the Roanoke City General District Court if the amount in controversy is within the jurisdictional limit of such court, and all parties to this License voluntarily submit themselves to the jurisdiction and venue of such courts, regardless of the actual location of such parties. Section 19: Effective Date: The effective date of this License shall be 12017. Section 20: Removal of Grantee's Facilities: If the City adopts a Telecommunications Regulatory Ordinance and /or Telecommunications License /Franchise Agreement and if Grantee is awarded a license or franchise or otherwise granted authority pursuant thereto, then on the effective date of any such award, the terms and conditions of that Telecommunications Regulatory Ordinance and /or License /Franchise Agreement shall supersede all the terms and conditions of this Agreement and this Agreement shall be automatically and immediately terminated. However, if Grantee is not awarded a license /franchise or otherwise granted rights by any future Telecommunications Ordinance or Agreement adopted by the City, or if the term of this Agreement expires or the rights granted 24 to Grantee by this Agreement are revoked by the City, after one (1) year written notice, Grantee shall immediately cease operations within the City and shall not be permitted to operate, maintain or repair its existing encroachments or facilities. In either of such cases where this Agreement is cancelled, terminated, or revoked, Grantee agrees to promptly remove any and all of Grantee's facilities and equipment within the City, all at the sole cost of Grantee, and Grantee shall restore the public ways to the same condition in which such area and property existed prior to installation of such facilities by Grantee, normal wear and tear excepted. Section 21: Compliance With State Law, Foreign And Domestic Businesses Authorized To Transact Business In The Commonwealth Of Virginia: Grantee shall comply with the provisions of Virginia Code Section 2.2- 4311.2, as amended, which provides that a business entity organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise required by law. Grantee shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the License. The City may void the License if the Grantee fails to remain in compliance with the provisions of this section. Section 22: Entire Contract: This License, including any attachments, exhibits, and referenced documents, constitutes the complete understanding between the parties. This License may be amended only by written instrument properly executed by the parties. SIGNATURE PAGE TO FOLLOW. 25 IN WITNESS WHEREOF, the parties hereto have signed this Contract by their authorized representatives. Attest/Witness Printed Name and Title AttesNWitness' Mrrr Printed Name and Title Q Approved as to Form: Attorney Authorized by Ordinance No. CITY OF ROANOKE, VIRGINIA Christopher P. Morrill, City Manager LUMOS NETWORKS INC. By iF C& (SEAL) Authqrized Agent and 5yr+ rrYW hn ✓(/� CORPORATE SEAd Approved as to Execution: City Attorney 26 Attachment of Lumos Networks Inc. EXHIBIT 01 TO THE TEMPORARY NONEXCLUSIVE REVOCABLE LICENSE AGREEMENT BETWEEN CITY OF ROANOKE AND LUMOS NETWORKS INC. Attached is the existing route of the Lumos Networks Inc. fiber optic network for the City of Roanoke. Reference is made to the specific plans and specifications to be provided to the Office of the Roanoke City Transportation Division Manager or other designated City Department for greater detail. LUMOSNETWORKS 0 Print Name: 27 •n d ^` +y a uerry . tier +e•eva~� � a _ .: d e5 i Legend 0 0.13 a i -.zn - 1 z.4 — w.,« Network. M. Mibs Lv.V'.` S fi CITY OF ROANOKE OFFICE OF THE CI'I'Y CLERK 215 (' hill 'el, Avenue, ti W., Room 456 Roanoke, Virginia 241111 -1536 'relephnne: (540)851.2541 I e: (5411) X53 -1145 S'I'4:1'IIANILW k100N111:1'N0LDS,plkl(' D; moil: clerkm ronnnkcrn.anr ('U'EI.IA F. M('('01' ('ily ('lark Depnly ('ily Cle,'k ('ECEI.IA I'. WEBB, ('M(' January 19, 2017 Assislxnl Dep„ly Ci1) (lark Harwell M. Darby, Jr., Counsel Economic Development Authority of the City of Roanoke P. O. Box 2887 Roanoke, Virginia 24001 Dear Mr. Darby: I am enclosing Resolution No. 40744 - 011717 regarding the approval of issuance of bonds by the Economic Development Authority of Montgomery County, Virginia, for the benefit of Virginia Tech Foundation, Inc. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 17, 2017. Sincerely, *�'yn . r.O�Q., °9 9,. Stephanie M. Moon eynolds, MC City Clerk Enclosure PC: Brian Hamilton, Economic Development Director, Economic Development Authority of Montgomery County, 755 Roanoke Street, Suite 2H, Christiansburg, Virginia 24073 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance 1W IN THE COUNCIL OF THE CITY Ole ROANOKE, VIRGINIA The 17th day of .lanuary, 2017. No. 40744- 011717. RESOLUTION OF THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA REGARDING THE APPROVAL OF ISSUANCE OF BONDS BY THE ECONOMIC DEVELOPMENT AUTHORITY OF MONTGOMERY COUNTY, VIRGINIA, FOR THE BENEFIT OF VIRGINIA TECH FOUNDATION, INC. A. The. Economic Development Authority of Montgomcry County, Virginia (the "Montgomery Authority ") is empowered by the Industrial Development and Revenue Bond Act (the "Act ") to issue its revenue bonds for the benefit of organizations (other than institutions organized and operated exclusively for religious purposes) that are described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code "), in order to reduce the costs to residents of the Commonwealth of Virginia of utilizing such facilities. B. The Montgomery Authority has received a request from Virginia Tech Foundation, ]nc. (the "Foundation "), a nonstock, not - for -profit Virginia corporation, to issue revenue bonds (the "Bonds ") to provide funds to the Foundation to finance the plan of the finance (the "Plan of Finance ") described below: (1) to refund all or a portion of (a) the Montgomery Authority's Variable Rate Revenue Bonds (Virginia Tech Foundation), Series 2005 (Non -AMT) (the "Series 2005 Bonds "), in the original principal amount of $49,830,000, (b) the Montgomery Authority's Revenue Bonds (Virginia Tech Foundation), Series 2009A (the "Series 2009A Bonds ") in the initial principal amount of $71,480,000, (c) the Montgomery Authority's Revenue Refunding Bonds (Virginia Tech Foundation), Series 2010A (the "Series 2010A Bonds ") in the original principal amount of $53,155,000 and (d) the Montgomery Authority's Revenue and Refunding Bonds (Virginia Tech Foundation), Series 2011A (the "Series 201 IA Bonds" and collectively with the Series 2005 Bonds, the Series 2009A Bonds, and Series 2010A Bonds, the "Prior Bonds "), in the original principal amount of $53,275,000, each of which financed or refinanced costs associated with certain facilities benefitfing the Foundation or the Virginia Polytechnic institute and State University (the "University "), including a facility located in the City of Roanoke, Virginia (the "City ") at 3520 Kingsbury Lane, Roanoke, Virginia (which facility is used by the W VTF radio station) (the "Roanoke Facility "); and (2) to finance, if and as needed, capitalized interest on the Bonds, a debt service reserve fund for the Bonds and costs of issuance related to the issuance of the Bonds, including costs associated with terminating any interest rate hedge agreement related to any Prior Bonds. C. Because the Roanoke Facility is located in the City, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code ") and Sections 15.2 -4905 and 15.2 -4906 of the Act require that the Council of the City (the "Roanoke City Council ") approve the issuance of the Bonds and concur with an inducement resolution adopted by the Montgomery Autheity, on November 15, 2016 (the "Inducement Resolution "). 1). Prior to the consideration of the Inducement Resolution, the Montgomery Authority held a public hearing on the issuance of the Bonds, following reasonable notice, as required by, and in compliance with, Section 147(t) of the Code and Section 15.2 -4906 of the Act. F,. A fiscal impact statement was presented to the Economic Development Authority of the City of Roanoke, Virginia (the "Roanoke Authority ") and copies of the Foundation's fiscal impact statement, the Inducement Resolution, the Montgomery Authority's Summary of Public I earing, which included a reasonably detailed summary of the comments expressed at the Montgomery Authority public hearing, were presented to the Board of Supervisors of Montgomery County, Virginia (the "Montgomery Board of Supervisors "), on November 21, 2016. F. The Montgomery Board of Supervises approved the issuance of the Bonds by the Montgomery Authority in accordance with Section 147(f) of the Code and Section 15.2 -4906 of the Act on November 21, 2016. G. The Roanoke Authority held a public hearing on the issuance of the Bonds, following reasonable public notice, as required by, and in compliance with, Section 147(0 of the Code and Section 15.2 4906 of the Act, and adopted a resolution on December 21, 2016 (the "Roanoke Authority Resolution ") that recommended and requested that the Roanoke City Council approve the issuance of the Bonds and concw with the Inducement Resolution. H. A copy of the Inducement Resolution has been filed with the Roanoke City Council. 1. A copy of the Roanoke Authority's Summary of Roanoke Authority's Public Hearing, which includes (i) the Roanoke Authority Resolution, (ii) a reasonably detailed summary of the comments expressed at the Roanoke Authority's public hearing, and (iii) the Foundation's fiscal impact statement, has been filed with the Roanoke City Council. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: 1. The Roanoke City Council approves the issuance of the Bonds by the Montgomery Authority for the benefit of the Foundation, as required by Section 147(f) of the Code and Section 15.2 -4906 of the Act, to permit the Montgomery Authority to accomplish the Plan of Finance, The Roanoke City Council concurs with the Inducement Resolution, 3. '['Ile approval of the issuance of the Bonds does not constitute an endorsement to a Prospective purchaser of the Bonds of the creditworthiness of the Foundation or the Plan of Rinance. 4. As required by the Act, the Bonds shill provide that none of the Montgomery Authority, the City, the Roanoke Authority and Montgomery County shall be obligated to pay the Bonds or the interest tic-con or other costs incident 111ercto except from the revenues and moneys pledged therefor, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia nor any political subdivision thereof, including the Montgomery Authority, the City, the Roanoke Authority, and Montgomery County, shall be pledged thereto. 5. This resolution shall take effect immediately upon its adoption. Adopted by the Council of the City of Roanoke, Virginia, on , 2017. Council of the City of RoanO e, Virginia [SEAL] aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 17, 2017 Subject: Approval of the Issuance of Bonds by the Economic Development Authority of Montgomery County, Virginia for the Benefit of Virginia Tech Foundation, Inc. (CM16- 00182) Background: The Economic Development Authority of Montgomery, County, Virginia, (Montgomery Authority) issued bonds in 2005, 2009, 2010, and 2011 to finance or refinance costs associated with certain facilities benefitting the Virginia Tech Foundation, Inc. (Foundation) or the Virginia Polytechnic Institute and State University. One of these facilities is the WVTF radio station located in the City of Roanoke. In order to realize savings resulting from anticipated lower interest rates, on behalf of the Foundation, the Montgomery Authority plans to refinance all or a portion of these previously issued bonds with 2017 Refunding Bonds. Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code') and Sections 15.2 -4905 and 15.2 -4906 of the Virginia Industrial Development and Revenue Bond Act (the "Act') require that, since one of the facilities is located in the City of Roanoke, the Roanoke City Council must approve the issuance of the Refunding Bonds and concur with the inducement resolution adopted by the Montgomery Authority on November 15, 2016 ('Inducement Resolution "). As required by, and in compliance with, Section 147(f) of the Code and Section 15.2 -4906 of the Act, the Economic Development Authority of the City of Roanoke ( "Roanoke Authority'), following required public notice, held a public hearing on the issuance of the Bonds and adopted a resolution on December 21, 2016 that recommends that the Roanoke City Council approve the issuance of the Bonds and concur with the Inducement Resolution. A copy of this resolution is included with the letter sent by the Roanoke Authority that is attached to this Agenda Report. Considerations: As required by the Act, the Refunding Bonds issued pursuant to the Inducement Resolution shall provide that neither the City of Roanoke nor the Roanoke Authority shall be obligated to pay the bonds or the interest thereon or other costs incident thereto, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia nor any political subdivision thereof, including the City of Roanoke and the Roanoke Authority, shall be pledged thereto. Recommended Action: Adopt the resolution attached to this Agenda Report that expresses the City Council's concurrence with the Inducement Resolution and approval of the issuance of the Refunding Bonds by the Montgomery Authority on behalf of the Foundation. X'dWr P. Morrill Manager Distribution: Council Appointed Officers Harwell M. Darby, Jr., Roanoke EDA Counsel R. Brian Townsend, Assistant City Manager for Com. Development Barbara A. Dameron, Director of Finance Wayne F. Bowers, Director of Economic Development GLENN FELDMANN GLENN FELDMANN DAREYMGOODLATTE December 21, 2016 HAND DELIVERED Stephanie M. Moon Reynolds, MMC City of Roanoke Office of the City Clerk 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 -1536 IIARWIILLM. DARBY..A Direct Dial (540) 224 -8006 F. -mail l,damyngI,,mbldmann mm Re: Concurrence in an Inducement Resolution adopted November 21, 2016 by the Economic Development Authority of Montgomery County, Virginia, and recommendation that City Council approve the same Dear Stephanie: I am delivering a communication from the Economic Development Authority of the City of Roanoke, Virginia, as follows: Letter dated December 21, 2016, describing the refinancing of certain revenue bonds issued in 2005 by the Economic Development Authority of Montgomery County, Virginia; A certificate evidencing the conduct of the public hearing and action taken by the Economic Development Authority of the City of Roanoke, Virginia; The fiscal impact statement required by Section 15.2 -4907 of the Virginia Code; and The form of City Council resolution suggested by McGuireWoods, bond counsel We would appreciate having this placed on the agenda for the January 17, 2017 City Council meeting. There is no need for City Council to hold a public hearing as that has been done this date by the Economic Development Authority of the City of Roanoke, Virginia. 59 Campbell Avenge SW I P.O. aox 2887 (24001) l Roanoke, Vxg,o,a 24011 1 mein- 540 224 8000 I rax 8402248080 I — glennfeldmnn.<om MERITAS' Stephanie M. Moon Reynolds, MMC December 21, 2016 Page 2 'thank you for your assistance with this matter. Very truly yours, IU4" — Harwell M. Darby, Jr. HMDJR:wmj:0042136 Enclosures e: McGuireWoods LLP (w /encl.) Daniel J. Callaghan, Esq. (w /encl.) Mr. Christopher P. Morrill (w /encl.) ROANOKE ECONOMIC DMIOVMENr AMORM Council of the City of Roanoke Roanoke, Virginia 215 Church Avenue SW Roanoke, Virginia 24011 The Economic Development Authority of the City of Roanoke 117 Church Avenue, SW Roanoke, VA 24011 (540) 853-2715 December 21, 2016 Economic Development Authority of the City of Roanoke, Virginia Approval of Proposed Revenue Bond Financing for Virginia Tech Foundation, Inc. Virginia Tech Foundation, Inc. (the "Foundation "), a nonstock, not - for -profit Virginia corporation, whose address is 902 Prices Fork Road, Blacksburg, Montgomery County, Virginia 24060, requested that the Economic Development Authority of the City of Roanoke, Virginia (the "Authority "), approve the issuance by the Economic Development Authority of Montgomery County, Virginia (the "Montgomery Authority ") of up to $142,100,000 of the Montgomery Authority's revenue bonds from time to time and in one or more series (the "Bonds "), the proceeds of which will be loaned to the Borrower to finance the plan of finance (the "Plan of Finance ") described below: (1) to refund all or a portion of (a) the Montgomery Authority's Variable Rate Revenue Bonds (Virginia Tech Foundation), Series 2005 (Non -AMT) (the "Series 2005 Bonds "), in the original principal amount of $49,830,000, (b) the Montgomery Authority's Revenue Bonds (Virginia Tech Foundation), Series 2009A (the "Series 2009A Bonds ") in the initial principal amount of $71,480,000, (c) the Montgomery Authority's Revenue Refunding Bonds (Virginia Tech Foundation), Series 2010A (the "Series 2010A Bonds ") in the original principal amount of $53,155,000 and (d) the Montgomery Authority's Revenue and Refunding Bonds (Virginia Tech Foundation), Series 2011A (the "Series 2011A Bonds" and collectively with the Series 2005 Bonds, the Series 2009A Bonds, and Series 2010A Bonds, the "Prior Bonds "), in the original principal amount of $53,275,000, each of which financed or refinanced costs associated with certain facilities benefitting the Foundation or the Virginia Polytechnic Institute and State University (the "University "), including a facility located in the City of Roanoke, Virginia (the "City") at 3520 Kingsbury Lane, Roanoke, Virginia (which facility is used by the WV'I'F radio station); and Council of the City of Roanoke December 21, 2016 Page 2 (2) to finance, if and as needed, capitalized interest on the Bonds, a debt service reserve fund for the Bonds and costs of issuance related to the issuance of the Bonds, including costs associated with terminating any interest rate hedge agreement related to any Prior Bonds. The amount of the Bonds expected to be issued to finance or refinance the above - described facilities that are located in the City of Roanoke, Virginia, is not expected to exceed $5,000,000. As set forth in the approving resolution of the Authority attached hereto, the Authority has conducted a public hearing on the Plan of Finance and has recommended that you approve the Plan of Finance and the issuance of the Bonds by the Montgomery Authority as required by Section 147(0 of the Internal Revenue Code of 1986, as amended, and Section 15.2 -4906 of the Code of Virginia of 1950, as amended (the "Virginia Code "). Attached hereto is (1) a certificate evidencing the conduct of the public hearing and the action taken by the Authority, (2) the Fiscal Impact Statement required pursuant to Section 15.2- 4907 of the Virginia Code and (3) the form of resolution suggested by bond counsel to evidence your approval. / Braxton . Nalf, Secreta / easurer Economic Developmen thority of the City of Roanoke, Virginia CERTIFICATE The undersigned Secretary /Treasurer of the Economic Development Authority of the City of Roanoke, Virginia (the "Authority ") certifies as follows: t. A meeting of the Authority was duly called and held on Wednesday, December 21, 2016, at 8:00 a.m. in a conference room at the Authority's office at 117 Church Avenue, Roanoke, Virginia 24011, pursuant to proper notice given to each Director of the Authority before such meeting. The meeting was open to the public. The time of the meeting and the place at which the meeting was held provided a reasonable opportunity for persons to appear and present their views. 2. The Chair announced the commencement of a public hearing on the application of Virginia Tech Foundation, Inc. after notice of the hearing was published once a week for two successive weeks in a newspaper having general circulation in the City of Roanoke, Virginia (the `Notice "), with the second publication appearing not less than six days nor more than 21 days prior to the hearing date. A copy of the Notice is attached and has been filed with the minutes of the Authority and is attached as Exhibit A. A summary of the statements made at the public hearing is attached as Exhibit B. 4. Attached as Exhibit C is a true, correct and complete copy of an approving resolution (the "Resolution ") adopted at such meeting of the Authority by a majority of the Directors present at such meeting. The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on this date. WITNESS my hand and the seal of the Authority, as of December 21, 2016. Q rV Braxton Naff, Secretary/ urer, Economic Development Authority oft e City of Roanoke, Virginia [SEAL] Exhibits: A - Copy of Certified Notice B - Summary of Statements C - Approving Resolution EXHIBIT A (See Attached) The Roanoke Times Roanoke, Virginia Affidavit of Publication MCGUIREWOODS LLP 800 EAST CANAL ST GATEWAY PLAZA RICHMOND, VA 23219 EXHIBIT A Account Number 6047577 Date December 14, 2016 Date Category Description An! Size Total Cost 1 V20/2016 Legal Notices NOTICE OF PUBLIC HEARING ON PROPOSED REVENUE B 1 x 112 L 1.091 A4 Publisher of the Roanoke Times 1, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 12107.1014/2016 The First insertion being given ... 12107P2016 Newspaper reference: 0000441747 I/ !'�1 i Sworn to and subscribed before me this Wednesday, December 14, 2016 ,,' y Ifb L e.1 _ (I,-V . a... Notary Pub' �., o, 'F'OF srq T State of Virginia "�0�`6 e s� City/County of Roanoke N� My Commission expires nrp70499ex 1 Ie1711D I N1010 MW M wLt_. ri -CAOC rnr rMUM IN vvtbc. t nHnn Tuu NOTICE Of PUBLIC HEARING ON PROPOSED Notice Is hereby given that the Economic De elopment Authority of the City Of BeaeaFe, Virginia (the "Authority) will had a Public beach, on behalf of Vial Tech Frandallon, Inc., a nonslacM, at far profit Aral carpordion(the Toundl whose add,,, is 9@ Prices Pod Read. Suite tome, BlaskSburg Virginia. The Fundaton Prapases to have the Emncmie Development aulharlty of Montgomery County, Virginia (the "Issuing rach"It"), Issue owuran bands (the "Bands'1. Rhe Issuing Authority will loan the proceeds of the Bonds to the foundation to finance the plan of Fri (the 'Plain al Finance ") described below: (2) to finance. 11 and a n needed capitalized interest on the Bonds, a debt s,N,P reserve fund far the Bontls and costs of Issuance related to the issuance of the BaMS, including costs sotland with terminating any Interest rate hedge agreement related to any Prior Bonds. The amount at the Bontls espected to be issued to fit. or refinance the above described facilities that are located in the City of Roanoke, Virginia. I5 not e,,W,d to eraed $5,00DA& The issuance of the Bonds as requested by the foundation will not canswute a debt or pledge of the laith and credit of the Commonwealth of Virginia. the City of Raanol Vnglnla, or Mort0yersey C d credit rcarl the tba nglpowen of the CommonwWth of Virginia or any pledged to lhelpaymenplolrsuch bedbe Bernice Development Authority of the City of Powake, Virginia (44119)) EXHIBIT B Summary of Statements Representatives on behalf of Virginia Tech Foundation, Inc. appeared before the Authority to explain the proposed revenue bond issue. No one appeared in opposition to the proposed revenue bond issue. EXHIBIT C Dated: December 21, 2016 RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA REGARDING THE ISSUANCE OF TAX - EXEMPT REVENUE BONDS BY THE ECONOMIC DEVELOPMENT AUTHORITY OF MONTGOMERY COUNTY, VIRGINIA, FOR THE BENEFIT OF VIRGINIA TECH FOUNDATION, INC. A. The Economic Development Authority of the Montgomery County, Virginia (the "Montgomery Authority ") is empowered by the Industrial Development and Revenue Bond Act (the "Act") to issue its revenue bonds for the benefit of organizations (other than institutions organized and operated exclusively for religious purposes) that are described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code "), in order to reduce the costs to residents of the Commonwealth of Virginia of utilizing such facilities. B. The Montgomery Authority has received a request from Virginia Tech Foundation, Inc. (the "Foundation "), a nonstock, not - for -profit Virginia corporation, to issue revenue bonds (the "Bonds ") to provide funds to the Foundation to finance the plan of the finance (the "Plan of Finance ") described below: (1) to refund all or a portion of (a) the Montgomery Authority's Variable Rate Revenue Bonds (Virginia Tech Foundation), Series 2005 (Non -AMT) (the "Series 2005 Bonds "), in the original principal amount of $49,830,000, (b) the Montgomery Authority's Revenue Bonds (Virginia Tech Foundation), Series 2009A (the "Series 2009A Bonds ") in the initial principal amount of $71,480,000, (c) the Montgomery Authority's Revenue Refunding Bonds (Virginia Tech Foundation), Series 2010A (the "Series 2010A Bonds ") in the original principal amount of $53,155,000 and (d) the Montgomery Authority's Revenue and Refunding Bonds (Virginia Tech Foundation), Series 2011A (the "Series 2011A Bonds" and collectively with the Series 2005 Bonds, the Series 2009A Bonds, and Series 2010A Bonds, the "Prior Bonds "), in the original principal amount of $53,275,000, each of which financed or refinanced costs associated with certain facilities benefiting the Foundation or the Virginia Polytechnic Institute and State University (the "University "), including a facility located in the City of Roanoke, Virginia (the "City ") at 3520 Kingsbury Lane, Roanoke, Virginia (which facility is used by the WVTF radio station) (the "Roanoke Facility "); and (2) to finance, if and as needed, capitalized interest on the Bonds, a debt service reserve fund for the Bonds and costs of issuance related to the issuance of the Bonds, including costs associated with terminating any interest rate hedge agreement related to any Prior Bonds. C. The Plan of Finance has been described to the Economic Development Authority of the City of Roanoke, Virginia (the "Roanoke Authority") by representatives of the Foundation. D. After review and consideration of such proposal, the Roanoke Authority has determined that the issuance of the Bonds by the Montgomery Authority to accomplish the Plan of Finance, will further the purposes of the Act, thereby benefiting the inhabitants of the City and the Commonwealth. E. Because the Roanoke Facility is located in the City, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code ") and Sections 15.2 -4905 and 15.2 -4906 of the Act require that the Council of the City (the "City Council ") approve the issuance of the Bonds and concur with the inducement resolution adopted by the Montgomery Authority on November 15, 2016 (the "Inducement Resolution "); and F. Prior to the consideration of the Inducement Resolution, the Montgomery Authority held a public hearing on the issuance of the Bonds, following reasonable notice, as required by, and in compliance with, Section 147(f) of the Code and Section 15.2 -4906 of the Act; and G. A fiscal impact statement has been presented to the Roanoke Authority and copies of the Foundation's fiscal impact statement, the Inducement Resolution, the Montgomery Authority's Summary of Public Hearing, which will include a reasonably detailed summary of the comments expressed at the Montgomery Authority public hearing, were presented to the Board of Supervisors of Montgomery County, Virginia (the "Montgomery Board of Supervisors ") on November 21, 2016; and R The Montgomery Board of Supervisors approved the issuance of the Bonds by the Montgomery Authority in accordance with Section 147(1) of the Code and Section 15.2 -4906 of the Act on November 21, 2016; and G. Immediately prior to the consideration of this resolution, the Roanoke Authority held a public hearing on the issuance of the Bonds, following reasonable public notice, as required by, and in compliance with, Section 147(f) 6f the Code and Section 15.2 -4906 of the Act; and H. The Roanoke Authority desires to recommend to the City Council that the City Council approve the issuance of the Bonds and concur with the Inducement Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA: 1. It is hereby found and determined that accomplishing the Plan of Finance will promote the safety, health, welfare, convenience, and prosperity of the inhabitants of the Commonwealth by enhancing the ability of the Foundation to provide its services to the inhabitants of the Commonwealth and the City. 2. As a further inducement to the Foundation to acquire, construct, equip, and develop and maintain the Roanoke Facility, the Roanoke Authority concurs that the Montgomery Authority may assist the Foundation in every reasonable way to accomplish the Plan of Finance and to undertake the issuance of the Bonds upon terms and conditions mutually agreeable to the Montgomery Authority and the Foundation. 3. All fees, costs, and expenses in connection with accomplishing the Plan of Finance, including the fees and expenses of the Roanoke Authority and Roanoke Authority counsel, shall be paid from the proceeds of the Bonds or from moneys provided by the Foundation. If for any reason the Bonds are not issued, it is understood that all such expenses shall be paid by the Foundation and that the Roanoke Authority shall have no responsibility therefor. 4. The Roanoke Authority hereby recommends and requests that the City Council, within 60 days hereof, approve the issuance of the Bonds and concur with the Inducement Resolution. The Roanoke Authority hereby directs the Secretary /Treasurer of the Roanoke Authority to submit to the City Council copies of this resolution, the Foundation's fiscal impact statement, and a summary of the comments made at the public hearing held by the Roanoke Authority. 5. The Foundation having requested the appointment of McGuire Woods LLP, as Bond Counsel in connection with the issuance of the Bonds, the Roanoke Authority hereby consents to the appointment of McGuireWoods LLP, by the Montgomery Authority as Bond Counsel to supervise the proceedings and approve the issuance of the Bonds. 6. It is understood that the financing documents shall provide that the Foundation shall indemnify and save harmless the Roanoke Authority, its officers, directors, employees, attorneys, and agents from and against all liabilities, obligations, claims, damages, penalties, fines, losses, costs, and expenses in any way connected with the adoption of this resolution and the issuance and sale of the Bonds. 7. All other acts of the officers of the Authority which are in conformity with the purposes and intent of this resolution and in furtherance of the issuance and sale of the Bonds are hereby ratified, approved, and confirmed. 8. This resolution shall take effect immediately upon its adoption and shall expire one year from the date of its adoption unless some or all of the Bonds are issued within such time. CERTIFICATE I, the undersigned Secretary /Treasurer of the Economic Development Authority of the City of Roanoke, Virginia, hereby certify that the foregoing is a true, correct and complete copy of a Resolution duly adopted by a majority of the directors of the Economic Development Authority of the City of Roanoke, Virginia, at a regular meeting, held on December 21, 2016, and that such Resolution has not been repealed, revoked, rescinded or amended, but is in full force and effect on the date hereof. WITNESS my hand and the seal of the Economic Development Authority of the City of Roanoke, Virginia, as of December 21, 2016. Braxton U. N aff, Secret Treasurer Economic Developmen uthority of the City of Roanoke, Virgim FISCAL IMPACT STATEMENT FOR PROPOSED BOND FINANCING Date: December 21, 2016 To the Council of the City of Roanoke, Virginia Roanoke, Virginia Borrower: Virginia Tech Foundation, Inc. (the "Foundation') Facility/ The refinancing of certain existing debt of the Foundation" Plan of Finance: 1. Maximum amount of financing sought $0 2. Estimated taxable value of the facility's real property to be constructed in N/A (refunding) the locality. 3. Estimated real property tax per year using present tax rates. N/A (refunding) 4. Estimated personal property tax per year using present tax rates. N/A (refunding) 5. Estimated merchants' capital tax per year using present tax rates. N/A (refunding) 6. (a) Estimated dollar value per year of goods that will be purchased from N/A (refunding) Virginia companies within the locality (b) Estimated dollar value per year of goods that will be purchased from N/A (refunding) non - Virginia companies within the locality (c) Estimated dollar value per yearofservices that will be purchased from N/A (refunding) Virginia companies within the locality (d) Estimated dollar value per year of services that will be purchased N/A (refunding) from non - Virginia companies within the locality 7. Estimated number of regular employees on year round basis. N/A (refunding) 8. Average annual salary per employee. N/A (refunding) ' Bonds will be issued by the Economic Development Authority of Montgomery County, Virginia. A portion of the bonds being refunded financed or refinanced a project located in the City of Roanoke (WV I F radio station). A. Damon Williams, Chair Economic Development Authority of the City of Roanoke, Virginia [Proposed Form of City Council Resolution RESOLUTION OF THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA REGARDING THE APPROVAL OF ISSUANCE OF BONDS BY THE ECONOMIC DEVELOPMENT AUTHORITY OF MONTGOMERY COUNTY, VIRGINIA, FOR THE BENEFIT OF VIRGINIA TECH FOUNDATION, INC. A. The. Economic Development Authority of Montgomery County, Virginia (the "Montgomery Authority") is empowered by the Industrial Development and Revenue Bond Act (the "Act ") to issue its revenue bonds for the benefit of organizations (other than institutions organized and operated exclusively for religious purposes) that are described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code'), in order to reduce the costs to residents of the Commonwealth of Virginia of utilizing such facilities. B. The Montgomery Authority has received a request from Virginia Tech Foundation, Inc. (the "Foundation "), a nonstock, not- for -profit Virginia corporation, to issue revenue bonds (the `Bonds ") to provide funds to the Foundation to finance the plan of the finance (the "Plan of Finance ") described below: (1) to refund all or a portion of (a) the Montgomery Authority's Variable Rate Revenue Bonds (Virginia Tech Foundation), Series 2005 (Non -AMT) (the "Series 2005 Bonds "), in the original principal amount of $49,830,000, (b) the Montgomery Authority's Revenue Bonds (Virginia Tech Foundation), Series 2009A (the -Series 2009A Bonds ") in the initial principal amount of $71,480,000, (c) the Montgomery Authority's Revenue Refunding Bonds (Virginia Tech Foundation), Series 2010A (the "Series 2010A Bonds ") in the original principal amount of $53,155,000 and (d) the Montgomery Authority's Revenue and Refunding Bonds (Virginia Tech Foundation), Series 2011A (the "Series 2011A Bonds" and collectively with the Series 2005 Bonds, the Series 2009A Bonds, and Series 2010A Bonds, the "Prior Bonds "), in the original principal amount of $53,275,000, each of which financed or refinanced costs associated with certain facilities benefitting the Foundation or the Virginia Polytechnic Institute and State University (the "University"), including a facility located in the City of Roanoke, Virginia (the -City') at 3520 Kingsbury Lane, Roanoke, Virginia (which facility is used by the W V "IF radio station) (the "Roanoke Facility "); and (2) to finance, Tand as needed, capitalized interest on the Bonds, a debt service reserve fund for the Bonds and costs of issuance related to the issuance of the Bonds, including costs associated with terminating any interest rate hedge agreement related to any Prior Bonds. C. Because the Roanoke Facility is located in the City, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code ") and Sections 15.2 -4905 and 15.2 -4906 of the Act require that the Council of the City (the "Roanoke City Council ") approve the issuance of the Bonds and concur with an inducement resolution adopted by the Montgomery Authority on November 15, 2016 (the `Inducement Resolution "). D. Prior to the consideration of the Inducement Resolution, the Montgomery Authority held a public hearing on the issuance of the Bonds, following reasonable notice, as required by, and in compliance with, Section 147(f) of the Code and Section 15.2 -4906 of the Act. F. A fiscal impact statement was presented to the Economic Development Authority of the City of Roanoke, Virginia (the `Roanoke Authority ") and copies of the Foundation's fiscal impact statement, the Inducement Resolution, the Montgomery Authority's Summary of Public Hearing, which included a reasonably detailed summary of the comments expressed at the Montgomery Authority public hearing, were presented to the Board of Supervisors of Montgomery County, Virginia (the "Montgomery Board of Supervisors "), on November 21, 2016. F. The Montgomery Board of Supervisors approved the issuance of the Bonds by the Montgomery Authority in accordance with Section 147(1) of the Code and Section 15.2 -4906 of the Act on November 21, 2016. G. The Roanoke Authority held a public hearing on the issuance of the Bonds, following reasonable public notice, as required by, and in compliance with, Section 1470 of the Code and Section 15.2 -4906 of the Act, and adopted a resolution on December 21, 2016 (the "Roanoke Authority Resolution ") that recommended and requested that the Roanoke City Council approve the issuance of the Bonds and concur with the Inducement Resolution. H. A copy of the Inducement Resolution has been filed with the Roanoke City Council. I. A copy of the Roanoke Authority's Summary of Roanoke Authority's Public Ilearing, which includes (i) the Roanoke Authority Resolution, (ii) a reasonably detailed summary of the comments expressed at the Roanoke Authority's public hearing, and (iii) the Foundation's fiscal impact statement, has been filed with the Roanoke City Council. NOW, 'THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: 1. The Roanoke City Council approves the issuance of the Bonds by the Montgomery Authority for the benefit of the Foundation, as required by Section 147(f) of the Code and Section 15.2 -4906 of the Act, to permit the Montgomery Authority to accomplish the Plan of Finance. 2. The Roanoke City Council concurs with the Inducement Resolution. 3 The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Foundation or the Plan of Finance. 4. As required by the Act, the Bonds shall provide that none of the Montgomery Authority, the City, the Roanoke Authority and Montgomery County shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia nor any political subdivision thereof, including the Montgomery Authority, the City, the Roanoke Authority, and Montgomery County, shall be pledged thereto. 5. This resolution shall take effect immediately upon its adoption. Adopted by the Council of the City of Roanoke, Virginia, on , 2017. Clerk Council of the City of Roanokc, Virginia [SBALI GLENN FELDMANN GLENN FELDMANN DARBYmGOODLATTE December 22, 2016 HAND DELIVERED Stephanie M. Moon Reynolds, MMC City of Roanoke Office of the City Clerk 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 -1536 IIARwFI.I. M. DARBY.JR_ D,, od Dud(540)224 -8006 F -moil hderbys glennlcldul,,m u�m Re: Concurrence in an Inducement Resolution adopted November 21, 2016 by the Economic Development Authority of Montgomery County, Virginia, and recommendation that City Council approve the same Dear Stephanie: Following up on yesterday's communication from the Economic Development Authority of the City of Roanoke, Virginia, I am sending a copy the Inducement Resolution adopted by the Economic Development Authority of Montgomery County, Virginia, on November 15, 2016' Very truly yours, Harwell M. Darby, Jr. HMDJR:wmj:0042136 Enclosure C* McGuircWoods LLP (w /encl.) Daniel J. Callaghan, Esq. (w /encl.) Mr. Christopher P. Morrill (w /encl.) 37 Campbell Avenue S.W I PUB - 2887(24001) I Roanoke, Virginia 24011 I NisiN5402248000 I Fnx5402248050 I www.gl— ofJdmaon.com I m MERITAS' RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF MONTGOMERY COUNTY, VIRGINIA PROVIDING INITIAL APPROVAL OF THE ISSUANCE OF UP TO $142,100,000 OF REVENUE BONDS FOR THE BENEFIT OF VIRGINIA TECH FOUNDATION, INC. A. 'Ihe Fconomic Development Authority of Montgomery County, Virginia (the "Authority "), is empowered by the Industrial Development and Revenue Bond Act, Chapter 49, 'title 15.2, Code of Virginia of 1950, as amended (the "Act "), to issue its revenue bonds to finance or refinance the construction and equipping of facilities for use by organizations (other than institutions organized and operated exclusively for religious purposes) that are described in Section 5o [(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code "), in order to reduce the costs to residents of the Courmonwealth of Virginia of utilizing such facilities. B. The Authority has received a request from Virginia Tech Foundation, Inc. (the "Foundation "), a nonstock, not - for -profit Virginia corporation, to issue its revenue bonds, in one or more series at one time or from tittle to time, to provide fiords to the Foundation to finance the plan of finance (the "Plan of Finance ") described below: (1) to refund all or a portion of (a) the Authority's Variable Rule Revenue Bonds (Virgin fa'Feclr Foundation), Series- 2005 (Non -AMT) (the "Series 2005 Bonds "), in the original principal amount of $49,830,000, (b) the Authority's Revenue Bonds (Virginia 'Lech Foundation), Series 2009A (the "Series '2009A Bonds ") in the initial principal amount of $71,480,000, (c) the Authority's Revcaue Refunding Bonds (Virginia Tech Foundation), Series 2010A (the "Series 2010A Bonds ") in the original principal amount of $53,155,000 and (d) the Authority's Revenue and Refunding Bonds (Virginia Tech Foundation), Series 2011A (the "Series 2011 A Bonds" and collectively with the Series 2005 Bonds, the Series 2009A Bonds, and Series 2010A Bonds, the "Prior Bonds "), in the original principal amount of $53,275,000, each of which financed or refinanced costs associated with certain facilities owned (unless otherwise indicated) by the Foundation or the Virginia Polytechnic Institute and Stale University (the "University "), including facilities or projects eonnuonly referred to as: (i) Research Building XIV, located at 1770 Forecast Drive, Blacksburg, Virginia; (ii) Research Building XV, located at 1880 Pratt Drive, Blacksburg, Virginia; (iii) Research Building XXVI, located at 2284 Kraft Drive. Blacksburg, Virginia; (iv) Advanced Materials Chm'acterization Facility, located at 1991 Kraft Drive, Blacksburg, Virginia; (v) Integrated Life Sciences Building, located al 1981 Kraft Drive, BlaGksburg, Virginia; (vi) CRC Pump Station, located in the 2200 block of Kraft Drive, 131acksburg, Virginia; 83591604 2 doll (v) VTTI Pump Station and a vehicle and equipment storage station, both located at 3500 Transportation Research Drive, Bluol<sburg, Virginia; (vi) Cheatham Hall, located on the University's campus and is adjacent to West Campus Drive and Washington Street in Blacksburg, Virginia; (vii) Collegiate Square Phase t, located adjacent to the University's campus on the 400 block of Turner Street in Blacksburg, Virginia; (viii) " furner Street, located adjacent to the University's campus on the 200 -300 Mock off urner Street in Blacksburg, Virginia; (ix) Student Services building, located west of Ambler- Johnson Hall on Washington Street in Blacksburg, Virginia; (x) Expansion of Southgate Center, located off Southgate Drive adjacent to the University's football stadium in Blacksburg, Virginia; (xi) Acquisition of 323 acres of land located in Blacksburg, Virginia, north of Merrimac Road, east of SlrOablcs Mill subdivision and southwest of Route 460; (xii) Andrews Building, located at 1700 Pratt Drive, Blacksburg, Vagina; (xiii) Research Building II, located at 1861 Pratt Drive, Blacksburg, Virginia; (xiv) Research Building XXVII, located at 1971 Kraft Drive, Blacksburg, Virginia; (xv) founders Building, located at 1800 Krnfi Drive, Blacksburg Virginia (owned by Virginia Tech Corporate Rescauch Center, Inc., u wholly -owned subsidiary of the Foundation); (xvi) University Gateway Center, located at 902 Prices Fork Road, Blacksburg, Virginia; (xvii) the National Capital Region Facility (also Imown as Virginia Tech Research Center — Arlington), located at 900 North Glebe Road, Arlington, Virginia (owned by Virginia'I'ech Research Institute, TLC, a wholly -owned subsidiary of Virginia Tech Real Estate Foundation, Inc., which is a wholly -owned subsidiary of the Foundation); (xiii) the River Course, located at 8400 River Course Drive, Radford, Virginia (owned by 'file River Course, LLC, a wholly -owned subsidiary of the Foundation); and (xiv) 121 Duke of Gloucester Street, Roanoke, Virginia (used by the WVTF radio station). -2- (2) to refinance the costs associated with the acquisition, construction and improvement of the Collegiate Square Shopping Center, located at Prices Fork Road and Turner Street in Blacksburg, Virginia; and (3) to finance, if and as needed, capitalized interest on the Bands, a debt service reserve fund for the Bonds and costs of issuance related to the issuance of the Bonds, including costs associated with terminating any interest rate hedge agreement related to any Prior Bonds. C.. Preliminary plans for the Plan of Finance have been described to the Authority and a public hearing has been held as required by Section 147(f) of the Code and Section 15.1 4906 of the Code of Virginia of 1950, as amended. D. The Foundation has represented that the estimated cost of undertaking the Plan of Finance will require an issue of revenue bonds, in one or more series at one time or front time to lime, in the aggregate principal amount not to exceed $142,100,000. F. (1) No Director of the Authority is an officer or employee of the Foundation, (2) each member has, before entering upon his duties during his or her present tern of office, taken and subscribed to the oath prescribed by Section 49 -1 of the Code of Virginia of 1950, as amended and (3) tit the little of their appointments and at all times thereafter, including the date hereof all o(the members of the Board have satisfied the residency requirements of the Act. F. No Director of the Authority has any personal interest or business interest in the Foundation, the Bonds, or any of the transactions contemplated therein or has otherwise engaged in conduct prohibited under the Conflict of Interests Act, Chapter 31, "Title 2.2 of the Code of Virginia of 1950, as amended fn connection with this resolution or any other official action of the Authority hr connection therewith, NOW, THEREFORE, Bls IT RESOLVED 13Y THE ECONOMIC DEVELOPMENT AUTHORITY OF MONTGOMERY COUNTY, VIRGINIA: 1. It is hereby found and determined that the Plan of finance will be in the public interest and will promote the commerce, safely, health, welfare, convenience m prosperity of the Commonwealth of Virginia, Montgomery County, Virginia (the "County ") and their citizens and in particular will promote the reduction of the costs to residents of the Commonwealth of Virginia of utilizing Foundation facilities. 2. The Authority hereby agrees to assist the Foundation in undertaking the Plan of Finance by issuing its revenue bonds, in one or more series at one time or from time to time, in an aggregate principal amount not to exceed $142,100,000 upon terms and conditions- mutually agreeable to the Authority and the Foundation. The bonds will be issued pursuant to documents satisfactory to the Authority. The Bonds may be issued in one or more series of one time or from time to time. 3. It having been represented to the Authority that it is necessary to proceed immediately with the Plan of Finance, and the planning therefor, the Authority agrees that the Foundation may proceed with the Plan of Finance, enter into contracts for land, construction, materials and equipment Jul the Project, and take such other steps as it may deem appropriate in -3- connection with the Plan of Finance, provided, however, that nothing in this resolution shall be deemed to authorize the Foundation to obligate the Authority without its consent in each instance to the payment of any moneys or the performance of any acts in connection with the Plan of Finance. the Authority agrees that the Foundation may be reimbursed from the proceeds of the bonds 1'or all expenditures and costs so incurred by it, provided such expenditures and costs are properly reimbursable under the Act and applicable federal laws. 4. At the request of the Foundation, the Authority approves McGuireWoods LLP, Riclmnond, Virginia, as Bond Counsel in connection with the issuance of the Bonds. 5. All costs and expenses in connection with the undertaking of the Plan of Finance, including the fees and expenses of Bond Counsel and Authority Counsel, shall be paid by the Foundation or, to the extent permitted by applicable law, from the proceeds of the bonds. It' for Lilly reason such bonds are not issued, it is understood that all such expenses shall be paid by the Foundation and that the Authority shall have no responsibility therefor. 6. The Authority reconmronds that the governing body of the County appnve the issuance of the bonds for the purpose of undertaking the Plan of Finance. 7. No bonds may be issued pursuant to this resolution until such time as the issuance of the bonds has been approved by the governing body of the County. This resolution shall be effective immediately. 9. The authorizations granted in this resolution shall continue in full force and effect for it period of two years atler adoption, unless specifically extended by the Authority. -4- CERTIFICATE The undersigned Secretary of the Economic Development Authority of Montgomery County, Virginia (the "Authority "), hereby certifies that the foregoing is a true, correct and complete copy of a resolution adopted by a majority of the Directors of the Authority at a meeting duly called and held on November 15, 2016, in accordance with law, and that such resolution has not been repealed, revoked, rescinded or amended but is in full force and effect on the date hereof. W I'INI.SS file following signature and seal o the Authority as of November 15, 2016. ry, Economic Devolopment Authorty of Montgomery County, Virginia 9 CITY OF ROANOKE OFFICE OF Tk1E CITY CLERK 215 Church Awnue, S. W., Rnnnl 456 qW Roannke, Virginia 241111 -1536 '10,flhnne: (541))X53 -3541 I uz: (540)X53 -1145 S ITHAN I E M. MOON RRYNOLIIS, M1IN(. Aanllil: <lelivn romml0ern.gn° ( N '1:('EI- IAE.((OY ('ily ('lamk Ilralit) ('ily ('1, it ('E('LLIA'1'. WYOR, (N(' Arxirl nnl Ih'Pnl1 (ilY (Icrk January 19, 2017 Cindy Poulton, Clerk Roanoke City School Board 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 Dear Ms. Poulton: I am enclosing copy of Budget Ordinance No. 40745-011717 appropriating funding from Federal and Commonwealth grants, and amending and reordaining certain sections of the 2016 -2017 School Grant Fund Appropiations. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Tuesday, January 17, 2017; and is in full force and effect upon its passage. 1�` elSiincerrely, Stephanie M. Moon Reynolds, MMC 0 City Clerk Enclosure pc: Dr. Rita Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia Merchant, Director of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA r 'rite f7th dey of .fanu,aryr 2017. No. /40745- 011717. AN ORDINANCE to appropriate funding from Federal and Commonwealth grants, amending and reordaining certain sections of the 2016 -2017 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations - 1100000- National Board Certified Bonuses - RAMS National Board Cedifed Bonuses - Fairview National Board Certified Bonuses - Fairview National Board Certifietl Bonuses - Monterey National Board Certifietl Bonuses- Westede National Board Cedified Bonuses- Fairview National Board Cedified Bonuses- RAMS National Board Certified Bonuses - Wood.. National Board Certified Bonuses - Procter Park 41650 -2 National Board Cedifetl Bonuses - Highland Park - 110 National Board Certifietl Bonuses - Fishburn National Board Certified Bonuses - Round Hill National Board Cedifetl Bonuses - Monterey National Board Certifed Bonuses - RAMS National Board Certifed Bonuses - Garden City National Board Certifietl Bonuses- Crystal Springs 2,500 National Board Cedified Bonuses - Preston Park 0000 National Board Certifietl Bonuses - Preston Park 2,500 National Board Cedifed Bonuses - Coyner Springs 0000 - National Board Cedified Bonuses - Fleming Personal Services 2,500 Indirect Cost 110 - Revenues 0000-01100 State Grant Receipts 41650 -2 -01 Federal Grant Receipts 2,500 302 - 1100000- 02200000- 2,600 61100 - 41650 -202 302 - 1100000- 03700000- 61100 - 41650 -2 -01 $ 2,500 302 -110 -0000- 0410 - 000061100- 302- 110- 0000-0020- 0000- 61100- 41650 -2 -01 41650 -2 01 2,500 302- 110 -0000- 0410 - 0000- 61100 41650 -2 -01 2,500 302 - 110 - 0000 -0370 -0000- 61100- 41650 -2 -02 2,500 302 - 110 - 0000 - 0350 - 0000 - 61100- 41650 -2 -01 2,500 302 -110- 0000 -0410- 0000 - 51100- 41650 -2 -01 2,500 302 - 110 -0000 -0220- 0000 - 61100 41650 -2 -01 2,500 302- 110 - 0000 - 0150 - 0000-01100 - 41650 -2 -01 2,500 302 -110 -0000- 0330- 0000 - 61100- 41650 -2 -01 2,500 302- 110 - 0000 -0110 -0000- 61100- 41660 -2 -01 2,500 302 -110- 0000 - 0380 -0000- 61100- 41650 -2 -01 2,600 302 - 110 - 0000 - 0430 -0000- 61100 - 41650 -2 -01 2,500 302 - 1100000- 03700000- 61100 - 41650 -2 -01 2,500 302- 110 -0000- 0220 -0000- 61100- 41550 -2 -01 2,500 302 - 110 -0000- 0300 -0000- 61100 - 41650 -2 -01 2,500 302- 110- 0000-0020- 0000- 61100- 41650 -2 -01 2,500 302 -110- 0000 -0330- 0000- 61100- 41650 -2 -01 2,500 302 - 110 -0000- 0330 -0000- 61100- 41650 -2 -01 2,500 302- 110 -0000- 1050- 0000- 61100 -01650 -3 -01 2,500 302 - 1100000 04000000- 61100- 41650 -3 -01 2,500 302 -110- 0000 - 0000 -132K- 61100 41121 -3 -01 15 302 - 000 -I N D C- 0000 -132 K- 00000- 62000 -0 -00 1 302 - 206 - 0000 - 0000.000000000- 32399 -0 -00 50,000 302 -000 - 0000 - 0000 -132K- 00000- 38010 -0 -00 16 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. TEST. City ROANOKE CITY PUBLIC SCHOOLS January 17, 2017 school Board Annette Lewis The Honorable Sherman P. Lea, Sr., Mayor Chairman and Members of Roanoke City Council Roanoke, VA 24011 Lori E. Vaught Vice Chairman Dear Members of Council: Mark K. Cathey William B. Hopkins, Jr. As a result of official School Board action on Tuesday, January 10, Laura D. Rottenborn 2017, the Board respectfully requests that City Council approve the Lutheria H. Smith following appropriation requests: Dick Willis New Appropriation Award Dr. Rita D. Bishop National Board Certification Incentive Award 2016 -17 $50,000.00 Superintendent Cindy H. Poulton Revised Appropriation Additional Award Clerk of the Board Title 1, Part A Improving Basic Programs 2015 -16 $16.07 On behalf of the School Board, thank you for your consideration. Sincerely, Cindy H. Poulton, Clerk pc: Dan Callaghan Rita D. Bishop Chris Morrilt Kathleen Jackson Barbara Dameron Lori Ramey (w /details) Annette Lewis CITY COUNCIL AGENDA REPORT 1W To: Honorable Mayor and Members of City Council Meeting: January 17, 2017 Subject: School Board Appropriation Request Background: As the result of official Roanoke City School Board action at its January 10, 2017 meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The 2016 -17 National Board Certification Incentive Award of $50,000 is awarded to teachers in Virginia's public schools who hold an active certification from the National Board for Professional Teaching Standards. The grant period will end June 30, 2017. This is a continuing program. The 2015-16 Title I, Part A Improving Basic Programs grant award increase of $16 is based on the final award allocations made by the Virginia Department of Education. The grant period will end September 30, 2017. This is a continuing program. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. A[ Barba A. Dameron Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS P. Steve Barnett, Assistant Superintendent for Operations, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of .January, 2017. No. 40746 - 011717. AN ORDINANCE to appropriate funding from Capital Projects Contingency to the Fagade Grants and Enterprise Zone Permit and Development Fee Rebates Projects, amending and reordaining certain sections of the 2016 -2017 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue 08- 310 - 9105 -9003 $ 75,000 Appropriated from General Revenue 08- 310 - 9100 -9003 25,000 Capital Project Contingency 08- 530 - 9575 -9220 (100,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. QCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 17, 2017 Subject: Appropriation of Additional FY 17 Funds for Enterprise Zone (CM 17- 00001) Background: A revised Virginia Enterprise Zone program was established by the General Assembly in 2005 through the Virginia Enterprise Zone Act. An Enterprise Zone is a geographically defined area designated by the Governor. The state and local government entered into a partnership to encourage business expansion and recruitment by offering both state and local incentives. The City of Roanoke (City) has one zone: Zone One A. Zone One A has one sub zone. Zone One A incorporates the older commercial and industrial areas including the core area of downtown which has experienced exceptional growth in both new structures and the rehabilitation of existing structures in past years resulting in an increase in requests for certain local incentives. Considerations: A requirement of state designation is that the City offer certain local incentives. These incentives were set forth in the original application and subsequent amendments approved by City Council. In order for the City to continue to offer the local incentives as set forth in the designation application and subsequent amendments, an annual appropriation of funds is needed. Based on funds remaining from previous appropriations, additional funding in the amount of $100,000 has been identified to provide for program grants and rebates, such as fa4ade grants and permitting & development plan review rebates, to meet the increased grant request activity for Fiscal Year 2016 -2017. These improvement programs have become very popular and useful tools in Enterprise Zone One A over the past several years. To date in FY 17, a total of $31,115.13 in fa4ade grant awards has resulted in leveraging approximately $96,669 in building facade improvements. In many cases, these facade improvements are part of overall building rehabilitation projects, which result in significant real property investment. Recommended Action: Adopt the accompanying budget ordinance appropriating $100,000 from Capital Projects Contingency to the Fa4ade Grant and the Permit & Development Fee Rebate Grant accounts established by the Director of Finance in the amounts shown to the following accounts: 08- 310 -9105 (Fa4ade Grants) $75,000 08- 310 -9100 (Permit & Development Fee Rebates) $25,000 `34-------------- Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Mgr. for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Management and Budget Barbara Dameron, Director of Finance Wayne Bowers, Director of Economic Development Robert Ledger, Economic Development Manager CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chm'ch Awnnc, S. W., Rnnm 456 Rnanokc, Virginia 241111 -1536 1'0,1hom: (540)853_2541 Fax: (540)853 -1145 X'1'1 PHANIF: M. MOON 11EYN(l11K NIMC F:auil: clerkauu:waka'�a.R °4 ['E('FLIA F. aI(YOl' ('ib' Clerk IIeP ^U' <'iry ('Icrk ( E(- 1,11A'1'. WEBB, ( M(' A,u lam DePaly City ('leek January 19, 2017 The Honorable Terence R. McAuliffe, Governor, Commonwealth of Virginia The Honorable William J. Howell, Speaker of the House of Delegates of Virginia The Honorable Ralph S. Northam, Lieutenant Governor and Presiding Officer of the Senate of Virginia The Honorable John S. Edwards, Senator, Senate of Virginia The Honorable David R. Suetterlen, Senator, Senate of Virginia The Honorable Samuel Rasoul, Delegate, Virginia House of Delegates The Honorable Gregory D. Habeeb, Delegate, Virginia House of Delegates The Honorable Terry L. Austin, Delegate, Virginia House of Delegates The Honorable Christopher T. Head, Delegate, Virginia House of Delegates Dear Governor McAuliffe and Gentlemen: I am enclosing an attested copy of Resolution No. 40747 - 011717 urging the General Assembly and Governor to reaffirm their commitment to the expansion of high speed quality internet service to all regions of the Commonwealth of Virginia to ensure a stronger and more stable economy and quality of life by opposing House Bill 2108 or any other effort to undermine the creation, development, and expansion of regional or municipal broadband authorities created under the Virginia Wireless Services Act or other sections of the Code of Virginia. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 17, 2017. Sincerely, 111 Stephanie M. Moon Reynolds, MMC) (VI City Clerk Enclosure The Honorable Terence R. McAuliffe, Governor, Commonwealth of Virginia The Honorable William J. Howell, Speaker of the House of Delegates of Virginia The Honorable Ralph S. Northam, Lieutenant Governor and Presiding Officer of the Senate of Virginia The Honorable John S. Edwards, Senator, Senate of Virginia The Honorable David R. Suetterlen, Senator, Senate of Virginia The Honorable Samuel Rasoul, Delegate, Virginia House of Delegates The Honorable Gregory D. Habeeb, Delegate, Virginia House of Delegates The Honorable Terry L. Austin, Delegate, Virginia House of Delegates The Honorable Christopher T. Head, Delegate, Virginia House of Delegates January 19, 2017 Page 2 PC: Kevin S. Boggess, Chairman, Roanoke Valley Broadband Authority, and City Manager, City of Salem, 114 North Broad Street, Salem, Virginia 24153 Gary Larrowe, County Administrator, County of Botetourt, One West Main Street, Box One, Fincastle, Virginia 24090 Thomas C. Gates, County Administrator, County of Roanoke, 5204 Bernard Drive, S. W., Roanoke, Virginia 24018 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney A IN 1 HE COUNCIL Op "I'I Ilf C'I 'fY Cl' ROANOKF, VIRGINIA The 17th dzly of ,lama ry, 2017. No.40747 -- 071717. A RESOLM ION urging the Gatcral Assembly and Governor to reaf-Irm their connnihnent to expansion of high speed qurdity Internet service to all regions of the Commonwealth oh Virginia to ensure a sutmger and more stable economy and quality of life by opposing 1113 2108 m any other of cat to undermine the creation, development, and expansion of regional or municipal broadband authorities created under the Virginia Wireless Services Act or Other sections of the Code of Virginia. WHEREAS, the City of Roanoke, in partnership with Botetourt County, Roanoke County, and the City of Salem created the Roanoke Valley Broadband Authority (RVBA) as a critical tool in encouraging high value and sustainable economic development across the Roanoke Valley; WHEREAS, the mission of RVBA is to improve high -speed internet services throughout Roanoke Valley and create collaboration and competition among institutions, government facilities, and businesses in an around the region; WHEREAS, the availability of high- speed, affordable intern[ services is an essential component of the technical infrastructure to attract, retain, and expand economic opportunities for localities in Roanoke Valley and throughout the Commonwealth; WHEREAS, the City of Roanoke, our partner localities, business leaders, and legislative delegation have collaborated on several opportunities to compete and attract significant economic development opportunities within the Roanoke Valley from mound the United States I111( the woiid and the successes are atu ibutablo, in part, on the available of internct services that RVBA will provide; WHEREAS, the quality of life within the City of Roanoke and our region, Virginia's Blue Ridge, is enhanced with the presence of 21 "MuLOY industries and institutions that rely upon quality Internet services; WHEREAS, the vitality of the City of Roanoke and our region, Virginia's Blue Ridge, depends upon providing employment opportunities for our children and their families; WHEREAS, the opportunities and investments that RVBA offers to the City of Roanoke and our region are threatened by legislation that seeks to create wholly unnecessary regulatory barriers to the growth of regional broadband authorities; WHEREAS, legislation such as HB 2108, if enacted, will create de facto private monopolies that lack the incentive to expand high -speed quality and affordable Internet services to all areas of our region, will once again provide them with no price competitiveness, and hamper the ability of our region to compete with localities throughout the country; WHEREAS, legislation such as HB 2108, if enacted, will stymie the recent development opportunities and successes experienced by the City of Roanoke and our region, Virginia's Blue Ridge, and place the City of Roanoke and its regional partners at a significant competitive disadvantage to other localities around the United States; and WHEREAS, it is imperative that the Council of the City of Roanoke, Virginia send a strong and unequivocal message to the General Assembly and the Governor that legislation such as HB 2108 be defeated. NOW, THEREFORE, be it resolved by the Council of the City of Roanoke, Virginia that: 1. City Council acknowledges and reaffirms its unqualified support for the mission of RVBA and the opportunities that a fully developed regional broadband authority will provide 2 the City and our region and opposes enactment of iIB 2108 or any other legislative initiative to impose regulatory barriers that will impede the citation, development, expansion, or sustainability of RVBA or other regional broadband authorities. 2. City Council urges the General Assembly and the Governor to oppose enactment of HB 2108, as presently drafted or as may be amended, and reaffirm their commitment, encouragement, and support to all localities in developing cooperative regional opportunities ('or economic growth,job creation, and enhancement of the quality of life for all Virginians, 3. City Council directs the City Clerk to provide attested copies of this Resolution to The Honorable Terence R. McAuliffe, Governor of the Commonwealth of Virginia, The Honorable William J. Howell, Speaker of the House of Delegates of Virginia, The Honorable Ralph S. Northam, Lieutenant Governor and Presiding Officer of the Senate of Virginia, and all Delegates and Senators within the legislative delegation of the City of Roanoke and our region, Virginia's Blue Ridge. ATTEST ^ Jy:� J�Cbn � �^�"nu� -✓ City Clerk. 3 CITY OF ROANOKE OFFICE OF T11E CITY CLERK 215 Church Avenne, S. W., Snit, 454 12nnnnke, Virginia 241111 -1534 TcicpLanr; (5401)853-2541 Fm. (5411) 853 -1145 1'I ETHAN I E M. MOON REI NOLD.S, NIM(. L-nu1: . 'n'FUV ('E('ELIA F. MC COI' ('ily ('lerk DeFnlr ('ilr (' it, 'k CF.('ELIA T. W E W3, ('M(' A,,klwn Di,,, 1, City Clerk January 20, 2017 The Reverend Tim H. Dayton, Pastor First Christian Church 344 Church Avenue, S. W. Roanoke, Virginia 24016 Dear Pastor Dayton: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Tuesday, January 17, 2017. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. - L c4 y, Stephanie M. Moon Reynolds, MMC City Clerk SMR:aa cS� CITY OF ROANOKE OFFICE OF TIIE CITY CI,ERK 215 ('hnreh Avenne, S. W., ILnnll 4561 Roanoke, Virginia 24011 -1536 - I'elepanne; (540)85 }2541 fox: (5410853 -1145 S'1'PYIIANIE AI. M OON 1(r:VN0L 0S.MM( I n'il: clerk, rani keen.,^° (' I((CFLIA F. M((0Y ('ily ( l" h Dery,ly ('ity ('lei k January 19, 2017 Tom Soranno The Soranno Group, LLC 2713 Golden Ivy Drive Roanoke, Virginia 24012 Dear Mr. Soranno: As,,kl,ue Depnty City ('lei k A public hearing was conducted by the Council of the City of Roanoke on Tuesday, January 17, 2017, regarding a request of Eric and Patti Mills that an approximately 960 square foot portion of an alley from 7th Street to 8" Street, S. W., north of and parallel to Marshall Avenue, S. W., between and adjacent to Official Tax Map Nos. 1113218 and 1113219, and a portion of Official Tax Map No. 1113209, be vacated, discontinued and closed. On motion, duly seconded and adopted, action on the matter was postponed until 7:00 p.m., or as soon thereafter as the matter may be heard on Monday, March 16, 2017. Sm,�Stephanie M. Moon Reyno s, MM City Clerk PC: Mr. and Mrs. Eric Mills, 2207 Bloomfield Avenue, Roanoke, Virginia 24012 William Taylor Stone, 4086 Bluebird Lane, Salem, Virginia 24153 Rebuilding Together Roanoke, Inc., P. O. Box 4532, Roanoke, Virginia 24015- 0532 Douglas F. Turner, 545 Highland Avenue, S. W., Roanoke, Virginia 24016 Tammy Britt Rental Properties, LLC, 502 King George Avenue, S. W., Roanoke, Virginia 24014 Phoenix Holding, LLC, 512 McDonald Drive, Vinton, Virginia 24179 Tom Soranno January 19, 2017 Page 2 PC: Marcy L. Ryan, 701 Marshall Avenue, S. W., Roanoke, Virginia 24016 Kazim Temple Corporation, 628 Campbell Avenue, S.W., Roanoke, Virginia 24016 Mark Hostetter, President, Old Southwest, Inc., 641 Walnut Avenue, S. W., James Haynes, 526 Marshall Avenue, S. W., Roanoke, Virginia 24016 William Taylor Stone, 4086 Bluebird Lane, Salem, Virginia 24153 Roanoke, Virginia 24016 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Steve J. Talevi, Assistant City Attorney Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Ian Shaw, Agent, City Planning Commission Tina Carr, Secretary, City Planning Commission eT' CITY OF ROANOKE OFFICE OH TuE CITY CLERK 215 Ckurch Avennr, F. W„ ILuun 456 Roanoke, Virginia 24011 -1536 '1 Oe,l une: (540)X51 -2541 Pnx: (541))853 -1145 S I'PPI IANIP. M. MOON REYNOLDS, M M( It mail: Oct kla rnnnnlcv i.go% ('L(ElAAI.M((OY 01y ('ICrk I)Cpnl) ('ily 0C. It January 19, 2017 Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: (' It( 'EIJA'1'. WER13, ('M(' An'eiv(anl 1)el)nl) 011 ('kik I am enclosing copy of Ordinance No. 40748 - 011717 amending and reordaining Section 36.2 -333, Floodolain Overlay District (F); and Section 36.2 -411, Gasoline stations; Chapter 36.2, Zoning, Code of the City of Roanoke (1979), as amended, in order to update, clarify and make the City's Zoning Ordinance easier to use for its citizens, and to make the City's Zoning Ordinance consistent with State Code. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, January 17, 2017; and is in full force and effect upon its passage. Sinc ely, Stephanie M. Moon Reynold's-MMC City Clerk Enclosure PC: Martin Jeffrey, 421 Fairfax Avenue, N. W., Roanoke, Virginia 24016 The Honorable Brenda S. Hamilton, Clerk of Circuit Court Rick Kahl, Clerk, General District Court Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Donald S. Caldwell, Commonwealth's Attorney Christopher P. Morrill, City Manager Municipal Code Corporation January 19, 2017 Page 2 pc: Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Barbara A. Dameron, Director of Finance Philip C. Schirmer, P.E., L.S., City Engineer Susan Lower, Director, Real Estate Valuation Bob Clement, Neighborhood Services Coordinator Tina Carr, Secretary, City Planning Commission IN "I'HE COUNCH, OF "fHE CITY OF ROANOKE, VIRGINIA The 17[h doy of January, 2017. N, 40748 - 011717. AN ORDINANCE amending and reordaining Section 36.2 -333, Floodplain Overlay District (F); and Section 36.2-411, Gasoline stations; of Chapter 36.2, Zonine, of the Code of the City of Roanoke (1979), as amended, and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: Chapter 36.2, Zonine, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: See. 36.2 -333. Floodplain Overlay District (F). (b) Definitions. Certain terms and words used in this section shall be defined as set forth below. Where any conflict exists between the definitions below and those set forth in Appendix A, the definitions of this subsection shall govem for the purposes of the regulations of this section. x < « Historic Structure: Any structure that is: 4. lndlwdeal!, - E,(h,d ne -a ,e.V -irrt eutHr"r -,.t Vh+W��rie itrr- e= etrnt3evitierr4vf4i hisit+ric sr,�v tiiort y"hgvaahy- thit? -arse 4eerreertified- 'ether -.by- ;m apprs +ver;- -Ntzac 9'Faeva4'Aa iis- rk'fcK+ned -_-rar -bee ilerx+tnrg °-.*f- the — Eateries-- e- elt+ic -F{v aye heeleknt et flit Exerier- i+ e,?fatcw-- rr +thcmt- ap{- m,aee{ pvngfsihrr hdividually I sled on the city inventory of fi sfol Ic pincgs. r a + I'1,1f /N21/ 'I'MNm 1 ,% slrucnuc oI vv' Ili, II Loll nh Ilion is uha.utl cd iinpmlrnnrul of nrred uu o, Awi Nnreniber I t, IQ,Sf.: r + s Rcpuntn_c_Lq.er Snurtrae:_ A Ise l_ding urvrncd by t contract for flood insur mcc that has incurred flood - related danttl on two (3) occasions in a tell (10) -year taeriod, in which the cost of the repair, on the avc_rage, . equaled or_ exceed cd_twe�ity -fi-ve i_tcrcent_iZ5 °ft) of file market value of the structure it the time pl each such flood evial and at the time (if' the second Inc- ii,dence of flood - related damegc, the contract to] flood nnprance contains increased cost of compliance coverage. + + . Substantial improvement: Any reconstruction, rehabilitation, addition, or other improvement of a structure, raII, pha c durifaaf Il j)criud of h1c.4_tt kc!a:e- the CLID- Wl.itil_c cost of which equals or exceeds fifty percent (50 %) of the market value of the structure before the "stmt of construction of the improvement. this_tcnn wiludcs _ repctiti\c_ loss su uyturey of vhfgnuce thin th.g hale mcuuul subvtai l damage ie udlcss or the actual repair lvofk peflonned, The term does not, however, include either: « + a t -f d1�f +fteii fe- arrdaty4fix oej3err r,t i2l ufhi}tkutea Owt ,1. i,,4i4 i f 1!:e Lf 444 l�ftill'f rp =.- Wevt�et d I +ne'<1- e;a:++- rawf,t I I I! jil 'tl Ia r. fF-see lia,n u41141rf1111Hs (1111( if111,11 x:. akf<4. If I, tihafeiarc r1,ni+u*e4 dr- :igna +uN4 n - --rr- In4t ,rie-- �trenn . U«reritaerlkHte +x -thn if ti pee4 it - e tfee-- 1<tittstretirenF- icA +- �vstwe it +teva} tf1— Bte- 3i+�:retut'c- l +errri4fe- I44rtieHall R k.'t art- kt+sterie paaeelrnr N1r44eur,-4e+vwk»Y If 111+ 4i>r'+rpla<:+;as rtt+.et e- ehttfutted Ft'trrir�lx^. e;ecv�tr,rf- tow #Neeiar.n +kv 8ta�ela lrirfldet'rc'See+,atiaf3 A +1y cic'flry lun— H'efFk+ c-to« R- -Fegrf+l'er+ru�,Y�' rain +�+rfrtteew�rmg -kr yrevevv�e�e- h+ slerric- e~}�'acsterrtlua!- dest��. #' for of ticuurr (d) Establishment of Floodplain Overlay District and Flood Zones. (2) Additional requirements in specific Special Flood Hazard Areas. (A) Floodway. The floodway is the portion of an AE Zone that is delineated, for purposes of this section, using fire criterion that certain areas within the floodplain must be capable of carrying the waters of the one percent (1 %) annual chance flood without increasing the water surface elevation of that flood more than one (1) foot at any point. The areas included in this District are specifically defined in Table 5 of the above - referenced FIS and shown on the accompanying FIRM. The following provisions shall apply within the floodway of an AE zone: � . s (iii) Special exception uses in floodway. The following uses shall be permitted in the floodway by special exception granted by the Board of Zoning Appeals provided such uses are permitted in the underlying base zoning district. m . . (A) Accessory structures related to the uses set forth in subsections (ii)(A 1) through (ii)(Dd), above. (C) A Zones: A Zones are those areas for which no detailed flood profiles or elevations are provided, but the one percent (1 %) annual chance floodplain boundary has been approximated. For these areas, the following provisions shall apply: (i) The Approximated Floodplain District shall be that floodplain area for which no detailed flood profiles or elevations are provided, but where a one percent N annual chance floodplain boundary has been approximated. Such areas are shown as Zone A on the maps accompanying the FIS. For these areas, the base flood elevations and floodway information from federal, state, and other acceptable sources shall be used, when available. Where the specific one percent _(10°- annual chance flood elevation cannot be determined for this area using other sources of data, such as the U. S. Army Crops of Engineers Floodplain Information Reports, U. S. Geological Survey Flood -Prone Quadrangles, etc., then the applicant for the proposed use, development acid /or activity shall determine this base flood elevation. For development proposed in the approximate floodplain the applicant must use technical methods that correctly reflect currently accepted practices, such as point on boundary, high water marks, or detailed methodologies hydrologic and hydraulic analyses. Studies, analyses, computations, etc., shall be submitted in sufficient detail to allow a thorough review by the Zoning Administrator. The Zoning Administrator reserves the right to require a hydrologic and hydraulic analysis for any development. When such base flood elevation data is utilized, the lowest floor shall be elevated to or above the base flood level plus eitl4 en t l4f twenty four t2d) inches, or flood omofcd to such level when a licable. During the permitting process, the Zoning Administrator shall obtain: (1) The elevation of the lowest floor (in relation to mean sea level), including the basement, of all new and substantially improved structures; and, (2) If the structure has been flood- proofed in accordance with the requirements of this article, the elevation (in relation to mean sea level) to which the structure has been flood - proofed. i4,1x flca+d -c es,di<on etr++a 14 all -be-- 4 hfulo,4 +cxn -<it1> rn,rnr-e4 Or develerf+e I np �AiIdOd - -tueibacWi4e e, e <iti -q rala4e -4o 11"s•'..uxflaured ur lS ter' ui0iviej,o 13tepu +, +h --mxl other- z +la +reel— doaelep+t;eet- }u+ ->rx als Hd1ek «I+er rrn+nuf+eieve 4 hour,, park :+- r»'trftitif3e4iv iv si -tlurt ecd liII, f >NrI It, of I-ite +t+ac+s�, w4irhercv is -foie best i See. 36.2 -411. Gasoline stations. < + e (c) Standards in the CG, CLS, and I -I Districts. Any gasoline station located in the Commercial-General District (CG), Commercial - Large Site District (CLS), or Light Industrial District (I -1), shall be subject to the following standards k,i any- eanopy ove,,- g Inunp Ward (I) yng cnop) oxe it is _pump shall_ be subject _to_ the f nlLy�il_siain<iards; (1 -)tA) Such canopy shall have a maximum clear, unobstructed height to its underside not to exceed fourteen (14) feet, six (6) inches; (-2)LB-i There shall be no illumination of any portion of the fascia of the canopy; (3)(0 Any lighting fixtures or sources of light that are a part of the underside of the canopy shall be recessed into the underside of the canopy so as not to protrude below the canopy ceiling. All such lighting associated with the canopy shall be directed downward toward the pump islands and shall not be directed outward or away from the site; (�I)n The vertical dimension of the fascia of such canopy shall be no more than two (2) feet; and (- 40 Signs attached to or on such canopy shall not be illuminated and shall not extend beyond the ends or extremities of the fascia of the canopy to which or on which they are attached. f21 A Ituul-C Lnng et it onsislio d t,el uo shrubs :In" deciduou t try Fie d fi iud- turihei m .Secliou 1(i' (,4Q shall he 11aced done ;ins street front iu., of III I A oQylijion of the lot heusingthc Lusolme. station _'fhe trces and shrubn Shall meet the minionnp_phwlmg svic a, li led n1 section 36? -647. � + x This ordinance will become effective immediately upon adoption. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk O -Amend 36 2 -333 and 36.2 -411 doo CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 17, 2017 Subject: Proposed amendments to Chapter 36.2, Zoning, of the Code of the City of Roanoke (1979), as amended, by amending and reordaining, adding or deleting Section 36.2 -333, Floodplain Overlay District, and Section 36.2 -411, Gasoline stations, to update, clarify and make the City's zoning ordinance easier to use for its citizens, and to make the City's zoning ordinance consistent with state code, such amendments not constituting a comprehensive rezoning or change of any densities that would decrease permitted density in any district, unless otherwise noted. Recommendation The Planning Commission held a public hearing on Monday, January 9, 2017. By a vote of 6 - 0, the Commission recommended approval of the proposed amendments to Section 36.2 -333, Floodplain Overlay District, and Section 36.2- 411, Gasoline stations, of the Code of the City of Roanoke (1979), as amended. Background Revisions to the City's zoning ordinance were recently adopted by City Council on December 5, 2016. During final review of those amendments, errors were found in the proposed revisions to Section 36.2 -333, Floodplain Overlay District, and Section 36.2 -41 1, Gasoline stations. At the time the errors were identified, legal notice had already been published, and the changes could not be addressed as part of the original action. A summary of the changes is below with the complete text included as an attachment. The corrections in Section 36.2 -333 are related to the complete revision of this section and include the following: 1. Revising and adding definitions: a. Added definition for post -FIRM Structure, b. Added definition for Repetitive Loss Structure, c. Revised the definition of Historic Structure to be consistent with current practice, and City Council Agenda Report January 17, 2017 Page 2 of 8 d. Revised the definition of substantial improvement to include Repetitive Loss Structures and structures that have incurred substantial damage, included a 5 -year time period for evaluating substantial improvement, and removed a condition that restricted the historic exemption for substantial improvement. 2. Correcting an internal reference in Section 36.2- 333(d)(2). 3. Correcting an error in Section 36.2(d)(2) that corrects the required elevation /flood proofing height from 18 inches to 24 inches above base flood elevation. 4. Removing a reference to subdivisions in Section 36.2(d)(2). A portion of the proposed amendments to Section 36.2 -411 were struck by City Council in December 2016 due to a formatting error that misapplied a proposed landscaping standard. The changes currently proposed to Section 36.2 -411 correct that error and apply landscaping standards to gasoline stations in the CG, CLS, and 1 -1 zoning districts. Those landscaping standards, requirements for trees and shrubs, are identical to those adopted for the CN and D zoning districts in December 2016. Considerations The proposed amendments will correct errors in the amendments adopted by City Council on December 5, 2016, so that the zoning ordinance will function as intended. In particular, the changes to the Floodplain Overlay maintain the City in full compliance with FEMA regulations and maintain existing provisions that result in flood insurance discounts through the Community Rating System. Public Comment Summary None. Planning Commission Work Session (December 9. 2016): The item was discussed in the Planning Commission Work Session for compliance with City policy and ordinances. Conclusions and Recommendations: Staff recommended approval of the proposed amendments to Chapter 36.2, Zoning, of the Code of the City of Roanoke (1979), as amended, Section 36.2- 333, Floodplain Overlay District, and Section 36.2 -411, Gasoline stations. City Council Agenda Report January 17, 2017 Page 3 of 8 Planning Commission Public Hearing (January 9 2017) Mr. Martin Jeffrey asked to clarify why the definitions related to historic structures were being changed and expressed concern that historic resources in the City should be adequately protected. Staff responded that the changes in the definition of historic structures in this section relate only to floodplain compliance and do not affect historic listing of properties or otherwise change overall historic designations. Staff elaborated that the changes in definition are intended to alleviate some of the flood proofing requirements for historic structures to aid in preserving their historic character. Mr. Jeffrey asked if there would be any unintended consequences of the changes. Staff explained that the proposed changes are to make the current regulations consistent with the previous regulations that had been in effect since the 1980s, so no unintended consequences are anticipated. Kermit Hale, Chair / lk . City Planning Commission Attachment — Summary of Proposed Code Amendments c: Chris Morrill, City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney City Council Agenda Report January 17, 2017 Page 4 of 8 PROPOSED ZONING ORDINANCE AMENDMENTS Sec. 36.2 -333. Floodplain Overlay District (F). (b) Definitions. Certain terms and words used in this section shall be defined as set forth below. Where any conflict exists between the definitions below and those set forth in Appendix A, the definitions of this subsection shall govem for the purposes of the regulations of this section. t r s Historic Structure: Any structure that is: 4. individually listed on e weal iffi,eweFy ,.c histe_e _i...,es in ,.,..,,.,,.._:.: with historic pres��atiea pregraeas that hR—P, bogs PeFtified eithff by an di�eatly by the SeffetaFy of the L-AeFiof in states without approved pregFams Individually listed on the city inventory of historic places. • s s Post -FIRM structure: - A structure for which construction or substantial improvement occurred on or after November 14, 1981. Repetitive Loss Structure: A building covered by a contract for flood insurance that has incurred flood - related damages on two (2) occasions in a ten (10) year period, in which the cost of the repair, on the average, equaled or exceeded twenty -five percent (25 %) of the market value of the structure at the time of each such flood event: and at the time of the second incidence of flood - related damage, the contract for flood insurance contains increased cost of compliance coverage. s a a Substantial improvement: Any reconstruction, rehabilitation, addition, or other improvement of a structure, taking place during a period of five (5) years, the cumulative cost of which equals or exceeds fifty percent (50 %) of the market value of the structure before the "start of construction" of the improvement. This term includes repetitive loss City Council Agenda Report January 17, 2017 Page 5 of 8 structures or structures that have incurred substantial damage regardless of the actual repair work performed. The term does not, however, include either: * * * (d) Establishment of Floodplain Overlay District and Flood Zones. (2) Additional requirements in specific Special Flood Hazard Areas. (A) Floodway. The floodway is the portion of an AE Zone that is delineated, for purposes of this section, using the criterion that certain areas within the floodplain must be capable of carrying the waters of the one percent (10/6) annual chance flood without increasing the water surface elevation of that flood more than one (1) foot at any point. The areas included in this District are specifically defined in Table 5 of the above - referenced FIS and shown on the accompanying FIRM. The following provisions shall apply within the floodway of an AE zone: * * (iii) Special exception uses in floodway. The following uses shall be permitted in the floodway by special exception granted by the Board of Zoning Appeals provided such uses are permitted in the underlying base zoning district. * ** City Council Agenda Report January 17, 2017 Page 6 of 8 (A) Accessory structures related to the uses set forth in subsections (ii)(AJ) through (ii)(D4), above. (C) A Zones: A Zones are those areas for which no detailed flood profiles or elevations are provided, but the one percent (1 %) annual chance floodplain boundary has been approximated. For these areas, the following provisions shall apply: (i) The Approximated Floodplain District shall be that floodplain area for which no detailed flood profiles or elevations are provided, but where a one percent annual chance floodplain boundary has been approximated. Such areas are shown as Zone A on the maps accompanying the FIS. For these areas, the base flood elevations and floodway information from federal, state, and other acceptable sources shall be used, when available. Where the specific one percent annual chance flood elevation cannot be determined for this area using other sources of data, such as the U. S. Amy Corps of Engineers Floodplain Information Reports, U. S. Geological Survey Flood -Prone Quadrangles, etc., then the applicant for the proposed use, development and/or activity shall determine this base flood elevation. For development proposed in the approximate floodplain the applicant must use technical methods that correctly reflect currently accepted practices, such as point on boundary, high watermarks, or detailed methodologies hydrologic and hydraulic analyses. Studies, analyses, computations, etc., shall be submitted in sufficient detail to allow a thorough review by the Zoning Administrator. The Zoning Administrator reserves the right to require a hydrologic and hydraulic analysis for any development. When such base flood elevation data is utilized, the lowest floor shall be elevated to or above the base flood level plus °igM°en (!Otwenty four (24) inches, or flood proofed to such level when applicable. During the permitting process, the Zoning Administrator shall obtain: City Council Agenda Report January 17, 2017 Page 7 of 8 (1) The elevation of the lowest floor (in relation to mean sea level), including the basement, of all new and substantially improved structures; and, (2) If the structure has been flood - proofed in accordance with the requirements of this article, the elevation (in relation to mean sea level) to which the structure has been flood - proofed. Sec. 36.2 -411. Gasoline stations. * * (c) Standards in the CG, CL$ and I-1 Districts. Any gasoline station located in the Commercial - General District (CG), Commercial - Large Site District (CLS), or Light Industrial District (I -1), shall be subject to the following island: (1) Any canopy over a gas pump shall be subject to the following standards: (OUA Such canopy shall have a maximum clear, unobstructed height to its underside not to exceed fourteen (14) feet, six (6) inches; (2)(B) There shall be no illumination of any portion of the fascia of the canopy; (3)(C Any lighting fixtures or sources of light that are a part of the underside of the canopy shall be recessed into the underside of the canopy so as not to protrude below the canopy ceiling. All such lighting associated with the canopy shall be directed downward toward the pump islands and shall not be directed outward or away from the site; (4)U. The vertical dimension of the fascia of such canopy shall be no more than two (2) feet; and City Council Agenda Report January 17, 2017 Page 8 of 8 (&) LEI Signs attached to or on such canopy shall not be illuminated and shall not extend beyond the ends or extremities of the fascia of the canopy to which or on which they are attached. (2) A landscaping strip consisting of evergreen shrubs and deciduous trees as defined further in Section 36.2 -649 shall be placed alone any street frontage of the lot or portion of the lot housing the gasoline station. The trees and shrubs shall meet the minimum planting size as listed in Section 36.2 -642. RECEIVED JAN 092017 CITY OF ROANOKE PLANNING BUILDING 8 DEVELOPMENT CITY OF ROANOKE - PDV Ann Tina M. Carr 215 CHURCH AVE ROOM 166 ROANOKE. VA 24011 The Roanoke Times Roanoke, Virginia Affidavit of Publication Account Number 6011439 Date January 03, 2017 Data Category Des.nai9n Ad Size Total Coat 0110912017 Legal Nollces PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All I 1 x 202 L 1,912.24 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE P was published in said newspapers on the following dates: 12/27,0110312017 The First insertion being given ... 12/27/2016 Newspaper reference: 0000453999 III(/,UJ resentati Sworn to and subscribed before me this Tuesday, January 3, 2017 • W�.IX Notary Pu �', State of Virginia °' -'•I N'r2 City/County of Roanoke e i51RA110<NO My Commission expires 7c <' - ( °�,�n� l� M it IRE �,MIrG' PHIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU regardless of the actual gaftmed; while emporia v ludo. from the definition PUBLIC NEARING NOTICE SYbGAM,Impr payment that 11, PUBLIC HEARING NOTICE All pu n aVd l W hem iVicity cwmii Chamber. Audi Pa.,. Rwm <50. Had C. Taylor Municipal Saul", 215 Church Aveee, S.W.. Roanoke, Will All mlifteation' am awaill for review In the %ar9. Building m n, 8 nN¢lopmenl oXke' Room 165, 215 Church Avereal £W., Someone. Virgem. Tie City of Roanoke Planning Commission will head A public hearing on 1 as the main inay be heard, to consider these reWesta: Apdhandinn from Tom Soranno on beam of Efk and Patti MBIS ro ,:tare OR apP.Ximately No square And Ii of an allay that artemds am iM StruS £W., M Mh Street, S.W. Jard math of and Parallel to Marsail Avenue. S.W., with the German M be ,azalea aped between am adlacmt to the entirety of oMdal Tay Map Nos 1113218 and 1113219, and Wrtlon of Official Tay Map No. II13ID3. <nangPS VIII re un m rt ,.,.n. me ebuclum from Me National Rel of HiSIMc Plxes ar the state jAwmUy, of hatorle pIS6; to forted an Incorrect reference Mated to an IMemal cress refHenee In Set. 36.2' 333(d2R)IAY and to revlee Me fourfold. overlay al speclfically Me A Zmw to tanyot the applicable Vuttany by� changing tthheahNpht6frrm 18 moors to 24 indies and to remove A remlmorenl of came hydmuile a dynes tab acre 8IS not mapaSA : and L Secdon 362411. Ctlsdl emMts fa to and landmayi g rem r sUtkn In Me W Q.S. and I 1 Dilboltse Tires M. Carr. Secretary, City Planning Crmmisslort n me eferwaM request an 3anuaryin, 2017. at 7:00 p.m., or as soon as the Appear may be hard In the City Cowell Chamber. fourth near, Room 450. NOM C. Taylor Municipal Building, 215 Church Avenue. S.W, Roanoke, Virginia. Any person with a disability raouidng Any special azmmmradon to attend or patlidpew in Me hearing5 should pa l the City Clerks AMce at (XD) 8533541 at leffit fke days odor t0 Me sdredwkd heanmg. Stephanie M. Moon ReynOlm, MMC, Cjty Ckrk Ad to ceream undemoe war A5 repaht,e May few damage AuNkallon from Terry L. SL a." for property laeatto a to Sleepy Dnve.N L. bearing ofrtml Tay No.7140108, oread 41, Light Indust id Distrlcl. for A specks eruption pmsuznt m Sydim 362.322, zoning. Code of Me City of to establish an3ou9Mmr storaa9 l�n Me property proopeo, paf,b, at 805 Get Stn eb £W., bearing oNka Tay N. 1020602. med 0 Ca�mlertkHleghboraod 010fa for A varlanu formal to 5da m *1.316, Zoning. Coa of Me city of mmOke (1939), u amerdel to permit Ibe creation d an will by 'A would payed the M0. andy all .ad. for Applkalion from Barry C. Bellamy for pmpeM loafed at MI MounUin Ave.. How,b CNC aRmmempall ind bb io feW DisWct. With an H4 Hirtark NeghhmMOd overlay detour. siblo m 312 6a Zen d Code a of the Cry of ROmoke (1929), as amended. M permit we subdivision of Me pro0em, to auk A Id that le smaller In siss Man Me minmwm lot size remhed for the dsNR. ,,A M. Carr, Better". Cry Board of Zoning Appeals (a5B99g) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All applications are available for review in the Planning, Building, & Development office, Room 166,215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold a public hearing on January 9, 2017, at 1:30 p.m., or as soon as the matters may be heard, to consider these requests: Application from Tom Soranno on behalf of Eric and Patti Mills to vacate an approximately 960 square foot portion of an alley that extends from 7th Street, S.W., to 8th Street, S.W., just north of and parallel to Marshall Avenue, S.W., with the portion to be vacated sited between and adjacent to the entirety of Official Tax Map Nos. 1113218 and 1113219, and a portion of Official Tax Map No. 1113209. Proposed amendments to Chapter 36.2, Zonine, of the Code of the City of Roanoke, (1979), as amended, by amending and reordaining, adding or deleting the following code sections to update, clarify and make the City's zoning ordinance easier to use for its citizens, and to make the City's zoning ordinance consistent with state code, such amendments not constituting a comprehensive rezoning or change of any densities that would decrease permitted density in any district, unless otherwise noted: Section 36.2 -333, Floodplain Overlay Districj F), to amend the definition of Historic Structure to no longer require that certain structures be listed on a local inventory of historic places that have been certified either by an approved state program or determined by the Secretary of the Interior, or directly by the Secretary of the Interior in certain states, and to include structures individually listed on the city inventory of historic places; to add the definition of Post -FIRM Structure for structures built or substantially improved on or after November 14, 1981; to add the definition of Repetitive Loss Structure for certain structures that have been damaged two or more times in a 10 -year period; and to amend the definition of Substantial Improvement to include certain structures which have undergone cumulative improvements over a 5 -year period and to include repetitive loss structures, or structures that have incurred substantial damage regardless of the actual work performed; while removing the exclusion from the definition of Substantial Improvement that certain nark on historic sbuctures must fully comply with applicable requirements unless documentation is provided by the Secretary of the Interior or State Preservation Officer that certain changes will result in the removal of the structure from the National Register of Historic Places or the state inventory of historic places; to correct an incorrect reference related to an internal cross - reference in Sec. 36.2- 333(d)(2)(A); and to revise the Iloodplain overlay district, specifically the A Zone, to correct the applicable height for elevating or flood proofing a structure by changing the height from 18 inches to 24 inches and to remove a requirement of certain hydraulic analyses because it is not necessary; and Section 36.2-411, Gasoline stations, to add landscaping requirements for the street frontage of a gasoline station in the CG, CLS, and I -1 Districts. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid request on January 17, 2017, at 7:00 p.m., or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled hearing. Stephanie M. Moon Reynolds, MMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold public hearings on January 11, 2017, at 1:00 p.m., or as soon as the matters may be heard, to consider these applications: Application from Judith B. Manspile for property located at 2530 Dorchester Drive, N.W., bearing Official Tax No. 2260630, zoned R -7, Residential Single - Family District, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to establish a family day home on the property. Application from Harrison O'Marde and Ann Wilder for property located at 1217 Peters Creek Road, N.W., bearing Official Tax No. 2770801, split -zoned R -7, Residential Single- Family District, and RMF, Residential Multifamily District, with conditions, with an RCC, River and Creek Corridors Overlay District, zoning, and an F, Floodplain Overlay District, zoning, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to establish an agricultural operation on the property. Application from Terry L. St. Clair for property located at 0 Sleepy Drive, N.E., bearing Official Tax No. 7140108, zoned I -1, Light Industrial District, for a special exception pursuant to Section 36.2 -322, Zoning, Code of the City of Roanoke (1979), as amended, to establish an outdoor storage lot on the property. Application from Barry C. Bellamy for property located at 808 5th Street, S.W., bearing Official 'Pax No. 1020602, zoned CN, Commercial - Neighborhood District, for a variance pursuant to Section 36.2 -316, Zoning, Code of the City of Roanoke (1979), as amended, to permit the creation of an additional dwelling unit on the property that would exceed the density allowance for the district. Application from Barry C. Bellamy for property located at 441 Mountain Ave., S.W., bearing Official Tax No. 1020613, zoned CN, Commercial- Neighborhood District, with an H -2, Historic Neighborhood Overlay District, designation, for a variance pursuant to Section 36.2 -316, Zoning, Code of the City of Roanoke (1979), as amended, to permit the subdivision of the property to create a lot that is smaller in size than the minimum lot size required for the district. Tina M. Carr, Secretary, City Board of Zoning Appeals Please publish in newspaper on Tuesday, December 27, 2016, and Tuesday, January 3, 2017. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Board of Zoning Appeals Planning, Building & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1330 tina.caa@roanokeva.gov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 The Roanoke Times Roanoke, Virginia Affidavit of Publication CITY OF ROANOKE SOLID WASTE MANAGEMENT Ado FRANK "SKIP 'DECKER 1802 COURTLAND RD NE ROANOKE. VA 24012 Account Number 6063652 Dale January 12, 2017 Date Category Description Ad Size Totai Cost 01/18/2017 Legal Notices NOTICE OF PUBLIC HEARING CITY OF ROANOKE SOLID V 1 x 87 L 863.44 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 01 105, 0111212017 The First insertion being given ... 01/05/2017 Newspaper reference: 0000453956 Billing Representative Sworn to and subscribed before me this Thursday, January 12, 2017 CitylCounty of Roanoke My Commission expires p,PMCC ' .Ny�i�,_ RuBUC .9 * � REG. dy92gsa n : MY Cr9rytry1�1� * 1 °.. rqt 7 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU ,F( ^F NOTICE OF PUBLIC HEARING CITY OF ROANOKE SOLID WASTE MANAGEMENT PLAN Notice is hereby given that the Council of the City of Roanoke will hold a Public Hearing on Tuesday, January 12,2011, at 2m0 p. m., ar as span thereafter as the matter may be heard, In the Council Chamber In the Noel C. Taylor Municipal Building, 215 Church Avenue, Waste owning to speak oa foram In miners must have Heir names placed on the agenda in a cordance with regular procedures of the Roanoke City Council. Written comments of interested persons will be received by the City Clerk at any time prior to the hearing. The purpose of the Sold Waste Management Plan is to address source reduction, reuse, recycling, resource very (..to to energy), contracts and rura lling of esidential, commercial, and industrial solid waste generated within the City of Roanoke. Public participation In the Complete copies of the Proposed Solid Waste Management Plan are satiable for public inspection In the Office of the City Clerk Roam 456, Municipal Building, 215 Church Avenue, S.W. , Roanoke Virginia Comments will be activated writing through lanuary 13, 2012, at the Solid Wash Management Cepartment 1802 Courtland Road, N.E., Roanoke, Virginia 24012. Citizens who desire to speak at the meeting Imad comfort the City Clerks office at (540) 0532541. Individuals with a disability needing an mmodatipn should contact the -City Clerks office by Friday, January 13, 2017, For trader Information about the meeting or to comment on or inquire about the proposed Solid Waste Management Plan, contact the Solid Waste Management Cepartment at hard 853244& Given under my hand this 23rd day of — gecembil, 21)16. StepM1anie M. Moon Reynolds City Clerk. (453956) 1( M\v .x" NOTICE OF PUBLIC HEARING CITY OF ROANOKE SOLID WASTE MANAGEMENT PLAN Notice is hereby given that the Council of the City of Roanoke will hold a Public Hearing on Tuesday, January 17, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, for the purpose of receiving comments on the City's proposed Solid Waste Management Plan. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the Solid Waste Management Plan within such reasonable time limits as shall be established by City Council. Persons desiring to speak on behalf of others must have their names placed on the agenda in accordance with regular procedures of the Roanoke City Council. Written comments of interested persons will be received by the City Clerk at any time prior to the hearing. The purpose of the Solid Waste Management Plan is to address source reduction, reuse, recycling, resource recovery (waste -to- energy), incineration and landfilling of residential, commercial, and industrial solid waste generated within the City of Roanoke. Public participation in the development of the Solid Waste Management Plan is required by 9VAC20- 130 -130, Public Participation, of Chapter 130, Solid Waste Planning and Recycling Regulations, of the Virginia Administrative Code (1990), as amended. Complete copies of the proposed Solid Waste Management Plan are available for public inspection in the Office of the City Clerk, Room 456, Municipal Building, 215 Church Avenue, S.W. Comments will be accepted in writing through January 13, 2017, at the Solid Waste Management Department, 1802 Courtland Road, N.W., Roanoke, Virginia 24012. Citizens who desire to speak at the meeting should contact the City Clerk's office at (540) 853 -2541. Individuals with a disability needing an accommodation should contact the City Clerk's office by Friday, January 13, 2017. For further information about the meeting or to comment on or inquire about the proposed Solid Waste Management Plan, contact the Solid Waste Management Department at (540) 853 -2448. Given under my hand this 23 day of December , 2016 Stephanie M. Moon Reynolds City Clerk. Note to Publisher: Please publish in full once in the Legal Section of the Roanoke Times, on January 5 and January 12, 2017. Please send affidavit of publication to: Stephanie M. Moon Reynolds, City Clerk 4th Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 456 Roanoke, Virginia, 24011 Please send bill to: Frank "Skip" Decker Solid Waste Management City of Roanoke 1802 Courtland Road, N. E. Roanoke, Virginia 24012 540 -853 -6848 ROANOKE City of Roanoke Solid Waste Management Plan Table of Contents Executive Summary .............. SolidWaste Collect ion ................................................................................................. ..............................1 Recycling...................................................................................................................... ..............................2 Disposal.. .......................................................................................................................... ... .. 3 Composting /Mulching ................................................................................................. ..............................3 LitterControl ............................................................................................................... ..............................3 PrimaryGoals ...................................................................................................... ..............................4 Policy................................................................................................................... ..............................5 Introduction........................................................................................................ ..............................7 1.1 Legislation .............................................................................................................. ..............................7 1.2 Authority ................................................................................................................ ..............................7 1.3 Purpose. ..................................................................... .. ... ... .. .. .. ............... . ........... 7 1.4 Planning Area ......................................................................................................... ..............................8 1.5 Planning Period ...................................................................................................... ..............................8 2.0 Background Information ........................................................................................ ..............................8 2.1 Status of Solid Waste nationally.. ......................... ................................... .......................................... 8 2.2 Current System ...................................................................................................... ..............................9 2.3 Waste Management Needs Identified ............................................................... ............................... 10 2.4 Solid Waste Management Mission Statement .................................................. ............................... 10 2.4.1 Strategies for Meeting Solid Waste Management Objectives ........................ ............................... 10 3.0 Demographic Data .............................................................................................. ............................... 11 3.1 Location .............................................................................................................. ............................... 11 3.2 Population .......................................................................................................... ............................... 12 4.0 Waste Generation and Composition .................................................................. ............................... 12 4.1 Existing Condit ions ............................................................................................. ............................... 12 4.2 Waste Generation Projections ........................................................................... ............................... 13 5.0 Existing Solid Waste Management System ........................................................ ............................... 13 5.1 Services Provided ................................................................................................ ............................... 13 5.2 Collection ............................................................................................................ ............................... 14 5.2.1 Residential Garbage Collection ........................................................................ ............................... 14 5.2.2 Bulky Waste ..................................................................................................... ............................... 14 5.2.3 Brush .................................................................................................................. .............................15 5.2.4 Central Business District Refuse Collection... ... ......................................... .................................. AS 5.2.5 Commercial Collections Outside of the CBD ................................................... ............................... 15 5.2.6 Household Hazardous Waste .......................................................................... ............................... 15 5.2.7 Electronics ....................................................................................................... ............................... 16 5.2.8 Equipment and Personnel ............................................................................... ............................... 16 5.2.9 Commercial Haulers ........................................................................................ ............................... 17 5.2.10 Litter Collection ............................................................................................. ............................... 17 5.2.11 Materials Not collected by the City- ......................................... .......................................... ....... 18 5.3 Disposal ............................................................................................................... ............................... 18 5.3.1 Roanoke Valley Resource Authority ................................................................ ............................... 18 5.3.1.1 Tinker Creek Transfer Stat ion ....................................................................... ............................... 19 5.3.1.2 Salem Transfer Station ................................................................................. ............................... 19 5.3.1.3 Smith Gap Landfill — Permit 555 ................................................................... ............................... 20 5.3.1.4 Rail Haul ........................................................................................................ ............................... 20 5.3.1.5 Roanoke Valley Resource Authority Fees ..................................................... ............................... 20 5.3.1.6 Residential Delivery and Disposal ................................................................... .............................20 5.3.2 Alternative Disposal Solutions ................................................................................. ............................... 20 5.3.2.1 Republic Services Transfer Station and Materials Recovery Facility ................. .............................20 5.3.2.2 LCM Transfer Station ................................................................................................ .............................21 5.3.3 Previously Operated Landfills .................................................................................. ............................... 21 5.3.3.1 Rutrough Road Landfill .......................................................................................... ............................... 21 5.3.3.2 Other Previously Operated Solid Waste Facilities ............................................. ............................... 22 5.3.4 Central Archive .......................................................................................................... ............................... 22 5.4 Recycling ............................................................................................................... .............................23 5.4.1 Existing Program ............................................................... ............................... 5.4.2 Recycling Goals ................................................................. ............................... 5.4.2.1 Strategic Goals— Comprehensive Plan ......................... ............................... 5.4.3 Recycling Tonnage ............................................................ ............................... 5.4.4 Recycling Cost Avoidance ................................................. ............................... 5.4.5 Federal, State and Partnerships ....................... ........................... ................... 5.4.6 Strategic Goals - Budget ................................................... ............................... 5.4.7 Internet -Based Support .................................................... ............................... 5.4.8 DEQYearly Recycling Report ............................................ ............................... 5.5 Composting / Mulch .............................................................. ............................... 5.6 Public Outreach ................................................................... ............................... 5.6.1 Web -Site Outreach ........................................................... ............................... 5.6.2 Social Media /Free Apps .................................................... ............................... 5.6.3 City Solid Waste and Recycling Brochures ........................ ............................... 5.6.4 Leadership College ............................................................ ............................... 5.6.5 Events and Volunteer Programs ....................................... ............................... 5.6.6 Litter Control .................................................................... ............................... 5.6.7 Performance Monitor ....................................................... ............................... 6 n Rudppt .................. 23 ..................24 ..................24 .................. 2S . _ ..............25 ........................26 ........................26 ........................ 27 ................ .............................30 .............. ............................... 31 .............. ............................... 31 .................... 32 ....................33 ....................33 ...................33 8.4 Leaf Disposal ......................................................................................................... .............................35 9.0 Collection Schedule...... 10.0 Funding .............. ...........35 ...........35 11.0 Public Participation and Final Plan Adoption ............................................................ .............................35 Appendices Appendix 1.4 Maps ..................... 37 Appendix 3.2 Demographic Profile and Population Projections .................... ............................... 38 Appendix 4A Waste Generation Projections (PRM's) ....................................... ............................... 41 Appendix 4B Waste Generation Projections ...................................................... ............................... 42 Appendix 4.2 RVRA Tonnage Projections .............................................................. .............................43 ............................... 81 Appendix 5.3.1 RVRA Articles of Incorporation ....................................... .............................. .. .... ... 44 Appendix 5.3.1.3 Map —Smith Gap Landfill ....................................................... ............................... 51 Appendix 5.3.1.5 RVRA Waste Disposal Fees and Charges .............................. ............................... 52 Appendix 5.3.3.2 City of Roanoke Landfill Inventory ........................................ ............................... 53 Appendix 5.4.8 Annual DEQ Report ....... ............................... ........ ............................... 67 Appendix 5.6.3 Sample Brochures and Calendars ............................................... .............................77 Appendix 5.6.7 Performance Monitor ................................................................... .............................79 Appendix 8.1 Collection Systems Goals ............................................................... ............................... 80 Appendix 8.2 Disposal Systems Goals ................................................................. ............................... 80 Appendix 8.3 Recycling System Goals .................................................................... .............................81 Appendix 8.4 Leaf Disposal System Goals ............................................................ ............................... 81 Appendix 8.5 Collection Schedule System Goals .................................................. .............................81 Appendix 11 Public Participation and Final Plan Adoption .................................. .............................82 City of Roanoke Solid Waste Management Plan Update — 2016 Executive Summary The following Solid Waste Management plan for the City of Roanoke, Virginia is submitted in accordance with 9VAC 20- 130 -10et seq. The City represents a single - entity region for the purposes of filing and administering the plan, and for being accountable for its implementation. The City's solid waste collection, disposal and recycling programs fall under the umbrella of the City's Public Works Department, Solid Waste Management Division. In 2000, the City started a major overhaul of its program by implementing more automation and more efficient routes. In 2015, the City continued this automated collection program expansion to include an automated single stream recycling program. In 2014, the City introduced the first sealed compactor program. This program includes five sealed compactors strategically located within the Central Business District. Existing Solid Waste Collection — The City provides collection to its residential and small business customers. It collects from approximately 42,000 households and some small businesses integrated into the residential collection routes. The Central Business District (CBD) is serviced by a unique sealed compactor program. Residents and businesses have access to these compactors twenty -four (24) hours a day, seven (7) days a week. The remaining commercial /business waste is collected by private sectors haulers. The City also provides weekly curbside bulk collection which includes bulky items like furniture, white goods and brush. The majority of the residential waste is collected by the City at the curb with automated collection vehicles. Residents are provided with one 96 gallon cart, free of charge. Assistance is provided for the elderly and physically challenged. Some back alley and side yard collection is still conducted but on a limited basis. Citizens are not charged for this service as it is paid for out of the general fund. Businesses in the Central Business District (CBD) are charged by usage of the compactor on a monthly basis. First two uses of the compactor per week are free; subsequent other uses are $1.00. Recycling drop -off at the compactor sites is also free. The City also has 18 front - loading dumpster locations serving various departments, located at such places as the Police Department, City Jail, City Hall, Court house and other municipal buildings. These sites are currently serviced through a contract with Waste Management Inc. Recycling - The City provides curbside collection of recyclables to its residents and small business partners, along with City schools using a single stream recycling automated collection program. Each household is provided one Hawaii Light Blue 96 gallon recycling cart. These carts are equipped with radio identification tags (RFID) which are embedded into the handle. When they are delivered they are assigned to the household. At time of collection, containers can be tracked electronically. The collection process is divided into "A" and "B" weeks. Each January a calendar /brochure is mailed to each household which gives the day that the collection will take place. This information is also provided on the City's web site as well as posted on the City's social media pages. The materials collected are newspapers, junk mail, magazines, shredded paper, computer paper, chipboard (cereal, cake, pasta), gift boxes and corrugated boxes; plus aluminum and tin cans, plastic containers ( #1 through #7) as well as all glass containers. In 2008, following the economic down -turn the City of Roanoke ended their long term recycling contract with Cycle- Systems. For almost one year, the City had to transport its recycling to a facility operated by Montgomery Regional Solid Waste Authority in the town of Christiansburg, Virginia. During this time, the City sought a bid for the processing of its recycling. Recycling Disposal Solutions was awarded the contract in 2009 for the processing of the then current dual- stream recycling program. Following another bid solicitation process in 2014, Recycling Disposal Solutions was awarded the bid for the processing of the new single stream recycling program. Also in 2014, the City applied for and received a grant for the assistance in marketing the new single stream recycling program from an organization called Recycling Partnerships. This grant was in the amount of $179,000 and was for both in -kind services as well as actual dollars. The City reported to the Department of Environmental Quality a recycling rate of 45% in 2009, 52% in 2010, 56% in 2011, 40% in 2012, 35% in 2013 and 35.6 % in 2014. The downward trend was attributed to the loss of one large recycling vendor namely Cycle - Systems. The Roanoke Valley Resource Authority (RVRA) also operates a drop off collection center at the Tinker Creek Transfer Station - accepting newspapers, clear glass and metal cans (aluminum /steel). The RVRA also accepts white goods and other scrap z metal and all types of batteries for recycling. Once a month on the third Saturday, they conduct a household hazardous waste day for all valley residents. Disposal — Trash collected in the City by the City is taken to the Roanoke Valley Resource Authority Tinker Creek Transfer Station, Permit 546, which is located at 1020 Hollins Road, where it is loaded on to rail cars and transported to the Smith Gap landfill, Permit 555, located in Roanoke County. The transfer station was permitted in 1992 and the landfill permitted in 1993. The waste collected in the City by private commercial haulers, or handled directly by the business or industrial generators is generally taken to the same transfer station. Composting /Mulching - The City eliminated the collection of loose leaves in the fall several years ago. It continues to offer a fall biodegradable bag leaf collection program. A current contract with Rockydale Quarries transports these biodegradable bags to a staging area located off of Old Mountain Road located in the northeast part of the City. Bags are staged on this property until spring when Rockydale moves the bags to their large facility off of Welcome Valley Road in the southern part of the City, where they are combined with after - market fines of a quarry process to make a compost material. The City does not treat its leaves prior to disposal. The composting system is privatized and not under City oversight. Litter Control - Most of the litter control programs in the City come under the oversight of either the Solid Waste Management or Transportation Divisions of the Public Works Department. The City's Parks and Recreation Department likewise is engaged in litter control in the City Parks. Programs include the following: • Big Belly Solar Powered Trash Compactors — The Solid Waste Management Division of the Public Works Department manages 41 Big Belly Solar Compactors that are positioned throughout the City. Big Belly compactors effectively control pedestrian litter while their 3:1 compaction rate maximizes collection efficiencies. • Metal Pedestrian Litter Containers — Solid Waste Management manages over 100 heavy -duty metal pedestrian litter containers (in addition to the aforementioned Big Belly solar compactors). Parks and Recreation has over 400 similar litter containers deployed in parks, sport activity fields, recreation areas, and public spaces. • Adopt -A- Street Program: This program is coordinated by the Transportation Division of the Public Works Department. They provide trash bags, safety vests and bag collection at the end of the event. Neighborhood groups, businesses, service organizations, scouts and residents participate in the program. The City posts signs and the collection is four times per year minimum. • Sheriff's Department - Inmate Program: This program collects the most litter of all the activities in the City. It is coordinated by the Transportation Division. 3 • Central Business District Crew: The Transportation Division maintains a three person crew in the Central Business District from 6:OOam to 2:30pm five days per week to keep litter off the sidewalks, streets and alleys. • City Mowing Operations: All mowing operations are tasked with the collection of litter and trash before mowing can begin. This is coordinated by the Transportation Division. • Street Sweeping: The Storm Water Division of the Public Works Department coordinates all street sweeping. • Storm Water Management Plan: Provides for the education of the public relative to the impact of litter on water quality. All storm water catch basins are labeled with a request to protect waterways from pollution. Following a high water event, the Storm Water Division and the Solid Waste Management Division coordinates efforts to collect all wood debris that accumulates along the low water bridges. • Clean Valley Council: Sponsors Clean Valley Day in the spring and a Fall Waterways clean -up in the fall. These two programs account for an average of 60 tons of debris and litter collected throughout the Roanoke Valley. Residents, neighborhood organizations, civic groups as well as businesses come together to collect litter and trash. • Other: The City also works with the more that 30 neighborhood organizations and groups for additional trash and litter cleanups. Primary Goals The primary goals developed by the City for the Solid Waste Management program under the City plan of 2016 -2036 are summarized below. The existing system is well developed and serves the community well. Thus, the goals remain the same, but seek continuous improvements to the existing system with a strong emphasis on source reduction, reuse and recycling. These goals grew out of the Division's mission statement, which states the following: "Solid Waste Management will provide quality solid waste, recyclable and waste reduction services to our customers by utilizing the most cost efficient means. We are committed to service excellence, effective programs, a safe and healthy environment, a progressive recycling program and landfill alternatives." These goals also grew out of the Vision 2001 — 2020 Comprehensive Plan which remains the City's vision today, and outlines the following policy and action items under the chapter on Public Services: Policy PS P5 — Recycling.' recycling and resource recovery will be promoted as a regional solid waste management tool. Roanoke will be known as a City that recycles all recyclable material where feasible. Action Items *Al2 — Develop and expand recycling and educational programs that promote its use. *A16 — Pursue regional efforts for solid waste management and recycling The goals and objectives for the City over the next 20 years (2017 -2037) include the following: Collection • Expand educational efforts to collection, to provide information to the citizens on container placement, acceptable and unacceptable waste and scheduling. • Continue to automate collection (single stream recycling) to the maximum degree possible with existing financing. • Evaluate the CBD for improvements to collection systems which may include expanding the sealed compactor program. Recycling • Continue to be a steward for the Vision 2001 — 2020 mission which states that "Roanoke will be known as a city that recycles all recyclable material, where feasible." • Continue to aggressively promote source reduction and recycling as a way to save costs and to increase landfill life expectancy. • Encourage better participation by the businesses in reporting their source reduction and recycling efforts annually. • Consider the construction and operation of a regional clean materials recovery facility (MRF) possibly operated by the Roanoke Valley Resource Authority (RVRA) or other regional entity. The City has formed a contract with Recycling Disposal Solutions (RDS) to handle and process all single stream recycling collections at their Korte Street site location. s Disposal • Continue to promote source reduction and recycling as a means to increase the life expectancy of the Smith Gap Landfill. • Continue to support the operations of the RVRA transfer station through active participation in the RVRA. Treatment • No treatment programs are proposed. Litter Control • Continue to promote aggressive litter control programs as are currently in place. In summary, in conjunction with its membership in the Roanoke Valley Resource Authority, its affiliation with Recycling Disposal Solutions, and its support of the Clean Valley Council, the City has established one of the more comprehensive and effective integrated solid waste management programs in the Commonwealth of Virginia. Waste reduction, reuse, recycling and disposal programs have been established that exceed current regulatory mandates. For instance, the City conducts curbside single stream recycling, has a long -term membership in the Roanoke Valley Resource Authority (RVRA) for disposal in a subtitle D compliant landfill facility, and participates in a successful yard waste mulching program sponsored by the RVRA, a fall bagged leaf collection program where the leaves are transported to a composting program developed by Rockydale Quarry, and a monthly household hazardous waste collection day sponsored by the RVRA. The City's recycling program has grown significantly over the past decade, and is currently attaining a 62.6% recycling rate as reported to DEQ for 2015. The recycling rate is broad - based, meaning that it is tolerant of fluctuations in any one component of the program, and can absorb changes without threatening the City's ability to meet the 25% mandate. Disposal activities over the planning period and beyond are secure with the Roanoke Valley Resource Authority and collection has become more efficient with the advent of automation. It would appear that the City can focus its efforts on education, promoting reduction in the waste stream, and encouraging more recycling. 2 INTRODUCTION 1.1 Legislation The following solid waste management plan has been prepared in accordance with the Virginia Waste Management Board's, Regulations for Solid Waste Management Planning, amendment 1, 9VAC 20- 130- 10etseq., effective date August 1, 2001. 1.2 Authority (9 VAC 20- 130 -20) The regulations were promulgated pursuant to Chapter 14 (Sec.10.1 -1400 et seq. ) and specifically Sections 10.1 -1402, 10.1 -1411 and 10.1 -1413 of Title 10.1 of the Code of Virginia which authorized the Virginia Waste Management Board to promulgate and enforce such regulations as may be necessary to carry out its duties and power, and the intent of the Virginia Waste Management Act and the federal acts. 1.3 Purpose (9 VAC 20- 130 -40) The purpose of the regulations as generally stated in 9 VAC 20- 130 -40 and elsewhere in the regulations is to: 1. Establish minimum solid waste management standards and planning requirements for protection of public health, public safety, the environment, and natural resources throughout the Commonwealth; 2. Require the development of a comprehensive and integrated solid waste management plan that addresses all components of the solid waste hierarchy established by the United States Environmental Protection Agency (EPA) as embraced by the Commonwealth as follows: • Source Reduction (most desirable activity) • Reuse • Recycling • Resource Recovery (waste -to- energy) • Incineration Landfilling (least desirable activity) 3. Promote local and regional planning that provides for environmentally sound and compatible solid waste management with the most effective and efficient use of available resources; 4. Establish procedures and rules for designation of regional boundaries for the Solid Waste Management Plan; 5. Establish state, local government, or regional responsibility for meeting and maintaining the minimum recycling rates of 25 %; 6. Establish the requirement to withhold permits for failure to comply with the regulations; 7. Provide a method to request reasonable variance or exemptions from the regulations; and 8. Provide for reporting and assessment of solid waste management in the Commonwealth. 1.4 Planning Area The Planning area for this solid waste management plan is the City of Roanoke, Virginia. Appendix 1.4(a) provides a location map of the City within Virginia. The City represents a single- entity region for the purposes of filing and administering the plan, and for being accountable for its implementation. Appendix 1.4(b) includes a map that displays the City divided into collection days. SWM divides the City to the east and west by its major transportation corridor - 1581; to the north and south by Norfolk Southern railroad tracks. Moving clockwise, SWM's regularly scheduled collection begins in the northeast on Monday and ends with the southwest quadrant on Thursdays. Please see Appendix 1.4. 1.5 Planning Period The planning period for this solid waste management plan is 20 years from 2017 -2037. 2.0 Background Information This SWMP contains the most recent resolutions adapted by City Council in June of 2016 pertaining to the City's renewal of its membership within the Roanoke Valley Resource Authority, and the RVRA's recent member acquisition - the City of Salem. 2.1 Status of Solid Waste Nationally Based upon the 2014 EPA report Advancing Sustainable Materials management Fact Sheet, the EPA uses this information to measure the success of waste reduction and recycling programs across the country and characterize the national waste stream. These facts and figures are current through calendar year 2014. In 2014, the United States generated about 258 million tons (U.S. short tans unless specified) of municipal solid waste (MSW). Over 89 million tons of MSW were recycled and composted, equivalent to a 34.6 percent recycling rate. In addition, over 33 million tons of MSW were combusted with energy recovery and 136 million tons were landfilled. Recycling and composting of MSW results in greenhouse gas (GHG) emissions reduction. In 2014, the 89 million tons of MSW recycled and composted provided an annual reduction of over 181 million metric tons of carbon dioxide equivalent (MMTCO2 E) emissions, comparable to the annual emissions from over 38 million passenger cars. As the title for the annual report suggests, EPA is thinking beyond waste. Sustainable Materials Management (SMM) refers to the use and reuse of materials in the most productive and sustainable way across their entire life cycle. SMM conserves resources, reduces waste, slows climate change and minimizes the environmental impacts of the materials we use. In 2014, about 66.4 million tons of MSW were recycled, 23 million tons were composted, 33.1 million tons were combusted with energy recovery and 136 million tons were landfilled. In 2014, the rate of lead -acid battery recycling was about 99 percent 3 (2.81 million tons). The rate of corrugated box recycling was over 89 percent (27.3 million tons); over 61 percent (21.1 million tons) of yard trimmings were composted. About 135.9 million tons of MSW (52.6 percent) were landfilled in 2014. Three materials had composting or recycling rates that rose from 2013 to 2014 — yard trimmings, selected consumer electronics and food. In 2014, the rate of yard trimmings composted was 61.1 percent (21.1 million tons), up from 60.2 percent (20.6 million tons). The rate of yard trimmings composted was 51.7 percent in the year 2000. In 2014, the rate of selected consumer electronics recycling was 41.7 percent (1.4 million tons) up from 37.8 percent in 2013 (1.3 million tons). This was a further increase from the year 2000, when selected consumer electronics were recycled at 10.0 percent. In 2014, the rate of food composting was 5.1 percent (1.94 million tons), up from 5.0 percent in 2013 (1.84 million tons). The rate of food composting was 2.2 percent in the year 2000. For additional information from the EPA study, please visit: https.11 www. epa. gov/ siteslproduction lfilesl2016- 11/documentSI2014— smmfactsheet 508.pdf 2.2 Current System Summary of the current Solid Waste Management System is provided below and discussed in greater detail in Section 5.0 Trash Collection - Public Collection by City from the curb 90% Collection by the City from the alleys 7% Collection of physically and topographically challenged 3% All collections one time /week Central Business District must transport trash to noted sealed compactor Collection — Private Commercial Hauler (Waste Management, Allied Waste, First Piedmont, Tidy Services are the primary companies.) Disposal Roanoke Valley Resource Authority (Members include City of Roanoke, Town of Vinton, Roanoke County, and the City of Salem) Smith Gap Landfill — Bradshaw Rd (permit #165, Acreage 800 -1200, Life Expectancy 50 +years) RECYCLING Collection — Public Single Stream Recycling (Newspaper, junk mail, magazines, computer and shredded paper, chipboard and corrugated cardboard, plastics ( #1 - #7), aluminum and tin cans, glass bottles (any color) Collection — Private Waste Management, Allied Waste, First Piedmont Processing Facility Recycling Disposal Solutions — Korte Street Leaf Collection Biodegradable Paper Bags (3 weeks in fall & 1 week in spring) Composted at Rockydale Quarries 2.3 Waste Management Needs Identified Solid Waste Management's continued emphasis is to: Maximize landfill life expectancy through a comprehensive solid waste management program that focuses on source reduction, reuse, and recycling. Educate both the public and private sectors on (1) the importance and benefits of recycling, source reduction and reuse and, (2) how comprehensive solid waste management will protect the environment and reduce waste transport and disposal costs. • Continuously explore the market for recyclable materials in order to find the most cost - effective means for recycling certain materials, and to continuously search for effective means of managing other solid wastes. 2.4 Solid Waste Management Division's Mission Statement We will provide quality solid waste, recyclable and waste reduction services to our customers by utilizing the most cost efficient means. We are committed to service excellence, effective programs, a safe and healthy environment, administering rules and regulations, and landfilling alternatives. 2.4.1 Strategies for Meeting Solid Waste Management Objectives Solid Waste — Continue to offer an automated collection program for our residents and small business owners. Those residents who for topographical reasons cannot move 10 their container to the street will be offered alley service. Those residents who are physically challenged shall be offered back door service for both trash and recycling. The Central Business District area has been offered a unique and innovative sealed compactor program which includes five compactors strategically located throughout the sealed compactor zone, where residential property owners or businesses can dispose of their trash 24 hours a day, seven days a week. Recycling — In October of 2015, the City of Roanoke introduced a single stream recycling program to all residents, schools and small businesses. This program has been successful and has doubled our recycling collections while reducing solid waste collections proportionately. The Central Business District area offers free recycling to all businesses and residences. Drop -off areas located within the sealed compactor enclosure allow for the continuous drop off of recycling 24 hours a day, seven days a week. Household Hazardous Waste — The City of Roanoke is a member of the Roanoke Valley Resource Authority (RVRA); the RVRA offers a household hazardous waste collection day on the third Saturday of every month. Leaf Collection — The City of Roanoke offers biodegradable paper bagged leaf collection in the fall for three designated weeks. Leaves bagged in biodegradable paper bags are collected and transported to Rockydale quarries where they are blended with quarry fines to produce a compost product. Compost]Mulch — The City of Roanoke, as a charter member of the Roanoke Valley Resource Authority, offers residents free mulch as part of the recycling program. The City collects brush on a weekly basis; RVRA grinds the brush into mulch. Mulch is available for residents to pick up and use for gardening purposes. 3.0 DEMOGRAPHIC DATA 3.1 LOCATION The city of Roanoke is located in the southwestern portion of Virginia in the Roanoke Valley, western Virginia's center for industry, trade, health, education, travel, conventions and entertainment. The City limits are contained within the borders of Roanoke County with the City of Salem lying directly to the west and the Town of Vinton lying to the east. Roanoke is located midway between New York, New York and Atlanta, Georgia on Interstate 81, 168 miles west of the state capitol in Richmond, Virginia. The city is the 11 center of Virginia's largest metropolitan area in the western half of the state and is the 4`" largest metropolitan region in the state (behind Northern Virginia, Hampton Roads, and the Greater Richmond area). The Roanoke, Virginia metropolitan statistical area (MSA) includes the counties of Franklin (south), Craig (west to the West Virginia border), and Botetourt (north). The City lies between the Blue Ridge Mountains and the Allegheny Highlands along a major transportation corridor giving it ready access to approximately two- thirds of the total population of the nation within a radius of 500 miles. The total land area of the City is 43 square miles. 3.2 POPULATION Please see Appendix 3.2: this Demographic Profile provides a projected analysis of the population in Roanoke city based upon U.S. Census Bureau data. For additional demographic information, please visit: www.yirginialmi.com /report center /community profiles15104000 7 70 0df 4.0 Waste Generation Projections and Analysis Waste Generation Comparisons The tables in Appendix 4 show the projected waste generation in the City over the next 20 year period. Appendix 4A depicts waste tonnages recycled within the reporting jurisdiction and reported annually to VDEQ. Appendix 4B is a sum of the tonnage projections based on SWM's performance monitor of the activities that the Division is directly involved in, combined with the total tons projected in Appendix 4A. Projecting the City's total waste generation is difficult; although the tonnage collected by SWM is stable, tons of recyclable material for the VDEQ report is volatile as demonstrated by the 2014 (33,938) and 2015 (64,588) tonnages of PRM's. Reasons for volatility include the private sectors resistance or reluctance to report recyclable material for the VDEQ report, and tonnages that should be reported but are hauled outside of the MSA. As such, in order to project tonnages through 2037, 2014 and 2015 PRIM tonnages were averaged and increased 1 % annually. Likewise, waste collected by SWIM is projected to increase 1 % annually based upon population projections. 4.1 Existing Conditions (2016) Waste is collected in the City by the City and multiple private sector haulers. The City collects primarily from the residential and Central Business District sectors, while the private haulers collect from the business and commercial sector and from various City sites which use dumpsters for collection. All City collected waste and most privately collected waste is taken to the Tinker Creek Transfer Station located on a 22 acre parcel located at 1020 Hollins Road and then hauled via rail to the Smith Gap landfill. 12 The Smith Gap landfill is located in southwest Roanoke County, east of State Route 622 and encompasses approximately 1,200 acres of which 800 acres are dedicated to the landfill and 95.4 acres permitted for disposal. Both facilities are owned and operated by the Roanoke Valley Resource Authority (RVRA) of which the City is a member. The City cannot require all waste generated within its boundaries to be disposed of at the RVRA facilities; however, it should be noted that the City of Salem became a member of the RVRA on July 1, 2016. 4.2 Waste Generation Projections Actual waste generation data is based upon actual of waste transferred at RVRA and City of Salem transfer stations in 2015. Since the City of Salem has become a member of the RVRA, tons transferred at the Salem station were combined for simplicity. Projections through 2037 for SWM planning purposes are calculated upon a 1 % annual increase. Please see Appendix 4.2. 5.0 Existing Solid Waste Management System 5.1 Services Provided The Solid Waste Division is responsible for managing the City's integrated solid waste system. Some of the primary functions include: • Serving on the Roanoke Valley Resource Authority Board of Directors • Interface with Clean Valley Council. • Collection of residential and small business's solid waste and recycling. • Collection of solid waste and recycling within the Central Business District by providing sealed compactors zones. • Collection of recycling from City schools. • Collection of brush from residential properties. • Monitoring and enforcement of the Solid Waste Ordinances. • Providing public information on all aspects of the system, including a comprehensive web site as well as social media outlets. • Coordinating with other City departments and divisions such as Facilities and Parks and Recreation to promote recycling in all City buildings as well as parks. • Tracking commercial sector recycling by using the annual DEO report. 13 • Interface through the use of the assembly permit process any event coordinators to assure that all events provide for adequate solid waste removal. • Handle all biodegradable bagged leaf collections. 5.2 Collection 5.2.1 Residential Garbage Collection The City's Solid Waste Division collects household waste from all single - family residences using full- automated collection containers and vehicles, staffed with city personnel. Approximately 90% of households are collected using automated trucks. The City also provides 7% of our resident's alley collection service using semi - automated packer trucks, as well as 3% of our residents get back door service as a physically challenged customer. The City has divided the collection program into four zones, each one serviced one day per week, (Monday, Tuesday, Wednesday and Thursday. Each resident is provided a 96 gallon container free of charge. Residents place their trash container, bulky waste and brush out to the curb for collection. Single stream recycling is collected following an "A" week or "B" week schedule. The City has identified the following benefits to automated collection • Back injuries of City employees have been reduced because employees are no longer lifting trash containers. • Fully automated collection trucks require only one driver /operator instead of a driver and two sanitation workers. • An integral part of the automated refuse and recycling collection system is that all trash and recycling be placed in specially designated containers - because each container is the same type and color for either trash (Dark Blue) or recycling (Light Blue) collections. Both bulk and brush must be placed for collection to the curb on the same day as regularly scheduled trash and recycling collection. • Allows for a very effective and efficient collection service. 5.2.2 Bulky Waste City crews collect residential bulky waste once per week. Each residence can put out up to three (3) bulk items each week. Bulky waste must be placed at the curb by 7:00am prior to the day of collection. Acceptable bulky items include household appliances, furniture, mattresses and box springs. When placing refrigerators out to the 14 curb the doors must be removed and placed next to the appliance. Two tires per household can also be placed out for collection each week. 5.2.3 Brush City crews collect brush each week from residents who place said brush to the curb. Brush is broken out into small and large piles. A small pile is one the is 4'x4'x4' and a large pile is 6'x6'x6'. Residents who wish to dispose of smaller piles of brush or shrubbery are encouraged to place these piles into the dark blue trash container. Branches are asked to be cut into 4' of 6' lengths and no wider than 3" in diameter. Treated lumber and old railroad ties are not taken to the mulch grinding area of the RVRA. These materials must be taken to the transfer station for hauling to the landfill. Brush cut by private landscapers for a fee cannot be collected by the City. 5.2.4 Central Business District Refuse Collection The City initiated a sealed compactor program within the Central Business District in 2013. Since then, the program has expanded to five (5) compactors. These five locations are strategically located allowing businesses and residences access to them 24 hours a day, seven days a week. All five locations accept both trash and recycling. The program allows for the first two uses of the compactor for free for the disposal of trash. Following the first two uses for a week the user is then charged a $1.00 per compaction. Recycling is free to all. 5.2.5 Commercial Collections Outside of the CBD The City collects from a limited number of commercial businesses outside of the CBD. These small businesses are collected as part of residential collection routes, once per week. Recycling is also offered as part of the collection program. 5.2.6 Household Hazardous Waste The Roanoke Valley Resource Authority sponsors a monthly collection of household hazardous waste on the 3rd Saturday of every month. The following items are accepted: • Latex and oil paints • Aerosol cans of any kind • Paint - related products, such as paint thinner, stains, turpentine, polyurethane, polishes and acetone • Automotive products, including motor oil, brake fluid, antifreeze and gasoline 15 • Any type of battery • Propane gas cylinders (20 and 30 pound) • Mercury • Gardening supplies including pesticides, insecticides, herbicides and fertilizers • Household cleaners such as bleach, oven cleaners, bathroom cleaners, and any other corrosive or acid cleaner • PCB's • Fluorescent bulbs • Those items NOT accepted are tires, explosives, medical waste or radioactive waste including smoke detectors 5.2.7 Electronics Presently the City does not have a formal electronics waste collection program. The City is expected to have an in -house electronics recycling program by the end of 2016. 5.2.8 Equipment and Personnel The City operates their collection system with 56 personnel consisting of 13 administrative staff and 32 Solid Waste Equipment Operators and 11 Sanitation Workers. The collection system has 51 vehicles assigned to it as follows: • Automated trucks (One Arm Bandits) 18 trucks 1 operator per route • Semi - Automated trucks (Rear Load) 18 trucks 1 operator and 2 workers • Knuckleboom trucks • Miscellaneous (Pickups) 5 trucks 1 operator per route 10 vehicles The extensive fleet is rented from and maintained by the City's Fleet Management Division. Costs for repairs over the last several years can be summarized as follows: Fiscal year Costs % of Annual Chance 09/10 $769,598 10/11 $715,340 -7% 16 11/12 $767,670 12/13 $773,318 13114 $807,008 The FY13/14 repair costs were split h • Automated Trucks • Semi - Automated Trucks • Knuckleboom Trucks • Miscellaneous 5.2.9 Commercial Haulers +7% +,03% +4% etween the equipment categories as follows 93.0% 6.0% 0.5% 0.5% There are four primary commercial trash haulers operating independently within the City. These companies collect waste from the commercial and industrial sectors, and are not franchised by the City. The City does not track the waste that is collected by these companies, as it is difficult to obtain this information from the haulers which consider this type of information as "proprietary". The RVRA's Tinker Creek Transfer Station categorizes the private haulers separately and identifies them as commercial in their records. As previously mentioned some of the commercially collected waste may not be brought to the Tinker Creek Transfer Station but brought to other transfer stations or MRF's such as Allied Waste in Roanoke. As mentioned earlier, the City of Salem has joined the RVRA — all waste that formerly was transferred there will now be transferred at RVRA. The commercial operated companies are: • Waste Management • First Piedmont • Allied Waste • Tidy Services 5.2.10 Litter Collection Litter prevention and the Adopt -A- Street program are handled by the City's Transportation Division. Parks and Recreation sponsors an Adopt -A -Park program. 17 The City also partners with the local Sheriffs department to use inmates for litter cleanup. 5.2.11 Materials Not Collected by the City The City does not collect • Contractor and lawn maintenance service waste, including tree pruning, land clearing, construction, demolition and remodeling operations • Homeowner generated remodeling materials • Debris from land clearing • Automotive bodies and parts, drive trains and like materials • Hot ashes and other hot burnt items • Hazardous materials • Rocks, dirt, sand, bricks and concrete • Tree stumps and root balls • Drums or tanks that are not cut in half and triple rinsed • Lawnmowers filled with gas or oil • Motorcycles, mopeds or automotive parts • Paint and other liquids 5.3 Disposal 5.3.1 Roanoke Valley Resource Authority On July 29, 1975, the City of Roanoke, the County of Roanoke and the town of Vinton entered into an agreement to form the Roanoke Valley Regional Solid Waste Management Board (Board) to provide for the operation of a regional sanitary landfill, known as the Rutrough Road landfill, Permit 165. On October 23, 1991, the Board, the City, Roanoke County, and the Town of Vinton, agreed to establish the Roanoke Valley Resource Authority (Authority or RVRA) for the purpose of siting and permitting a new regional landfill and transfer station. On December 3, 1991, the Board of Supervisors of Roanoke County further made the new Authority official through the passing of a resolution which authorized the 18 membership of the City of Roanoke and the Town of Vinton in the Roanoke Valley Resource Authority, which under the same resolution had its name changed to the Roanoke Valley Resource Authority. On July 1, 2016 the members of the Roanoke Valley Resource Authority welcomed the newest member of the RVRA, the City of Salem. The Amended Articles of Incorporation are included in Appendix 5.3.1. 5.3.1.1 Tinker Creek Transfer Station The Tinker Creek Transfer Station is located on a 22 acre parcel at 1020 Hollins Road, south of Orange Avenue, within the corporate limits of the City of Roanoke. The facility was permitted in 1992 as Permit 546 with the service area defined as the City of Roanoke, County of Roanoke, Town of Vinton and the City of Salem. The facility has a peak capacity of 1600 tons per day, accepting an average load of 641 tons per day of solid waste from private collection vehicles, business, citizens and municipal collection vehicles from the service area. The transfer station consists of a main building with enclosed tipping floor, a rail car capping shed, offices within the main building, dumpster area, recycle area, scale house, two scales, parking area, rail car siding and access roads. The collection vehicles enter the facility from Hollins Road, travel across the entrance scales and then enter the tipping floor building at the north end. The vehicles discharge the loads on the concrete tipping floor, exit the building on the south end and proceed to the exit gates on the property and across the scales again as necessary. The solid waste on the tipping floor is moved to two open pits located above the top of the rail cars which are loaded with a knuckle boom. Each rail car can hold up to 85 tons of waste. At the end of the day, all waste that has been collected and loaded in the 1- 12 rail cars are transported by Norfolk Southern railroad 33 miles on the Waste Line Express to the off - loading stations at the Smith Gap Landfill. This station contains a large rotary dumper which elevates the rail car, turning it on its side to discharge the waste onto the tipping floor. Large loaders push the waste into large off -road dump trucks which transport the waste to the working face of the landfill. 5.3.1.2 Salem Transfer Station In July of 2016, the City of Salem's Transfer Station became part of the Roanoke Valley Resource Authority (RVRA). This second transfer station is located at 1271 Indiana Street, Salem VA. 24153. Presently all trash that is taken in at the Salem Transfer Station is loaded daily into walking trailers and transported to the Tinker Creek Station at the end of every day. At the RVRA, the trash is unloaded and 19 placed into the Tinker Creek rail cars to be transported to the Smith Gap landfill 5.3.1.3 Smith Gap Landfill — Permit 555 The Smith Gap Landfill was permitted on June 25, 1993 as Permit 555. The facility is located in southwest Roanoke county, east of State Route 622, on a tract known as Smith Gap. (Appendix 5.3.1.3 illustrates the location). The facility encompasses approximately 1,200 acres of which 800 acres is dedicated to the landfill and associated facilities, i.e. roads, sediment ponds, leachate handling facilities, borrow areas, etc. 5.3.1.4 Rail Haul The RVRA holds a 25 year agreement with Norfolk- Southern Railroad to transport waste by rail to the Smith Gap landfill. This agreement expires June 30, 2018. At the end of the 25 year period, the contract can be automatically renewed in 5 -year increments for another 25 years, Thus, rail haul is secure through the planning period. 5.3.1.5 Roanoke Valley Resource Authority Fees See Appendix 5.3.1.5 — RVRA Waste Disposal Fees and Charges. 5.3.1.6 Residential Delivery and Disposal Residents of the City can bring twelve loads per year directly to the Tinker Creek Transfer Station for no charge. The residents must have proof of residency through the City and have no larger than a % ton pickup truck. Materials accepted include furniture, appliances, carpet, yard waste, brush shrubbery, household debris and household garbage. Materials that are not accepted include waste generated by work performed for pay by the homeowner, shingles, rock and dirt, and hazardous materials. Tires must be paid for. 5.3.2 Alternative Disposal Options 5.3.2.1 Republic Services Transfer Station and Materials Recovery Facility Republic Services operates a transfer station and materials recovery facility under Permit By Rule 105 originally issued on August 21, 1996 with last amendment issued on September 2, 1997. According to the DEQ permit, the facility consists of truck scales, covered tipping area with concrete pad, baler for recyclables, and bins for storage. The permit states that the facility will receive 350 tons per day of solid waste of which approximately 126 tons per day will be recyclable materials. The facility is located at 341 24t" Street, N.W. and was opened in 1996. The facility recycles cardboard and recycled approximately 6,300 tons in 2003. This data was provided to the City for use in preparation of the report to DEC. Republic Services also uses the facility as a transfer station where waste collected by Republic Services is tipped on to the floor and pushed into large transfer trailers. Approximately 10 trailers are filled per day of operation. In 2003, 55,200 tons were shipped out of this facility to the Allied Waste landfill in Brunswick County. Republic Services estimated that approximately 40% or 22,080 tons of this waste originated in the City although no records are actually kept. 5.3.2.2 LCM Transfer Station LCM Corporation (LCM) operates a transfer station in the City under permit number PBR 136 issued on December 8, 1998. The facility is located at 3321 Shenandoah Avenue, N.W. The facility consists of two units: an enclosed area for storage of sealed roll -off containers and two box trailers. LCM uses the transfer station strictly for processing its materials for shipping. No other entity can use the facility and garbage is not handled. According to DEQ Form 50 -25 for 2003 the following materials were handled: • 5 cy industrial waste • 142 cy asbestos • 2 cy petroleum contaminated soil • 33 cy petroleum contaminated absorbents The waste was shipped primarily out of state for disposal. 5.3.3 Previously Operated Landfills 5.3.3.1 Rutrough Road Landfill The City of Roanoke was a member of the Roanoke Valley Regional Solid Waste Management Board (Board) which operated the Roanoke Regional Sanitary Landfill also known as the Rutrough Road Landfill. The Rutrough Road Landfill is located in the County of Roanoke south of the Roanoke River, north of Route 618 at the border of Roanoke and Bedford counties. The location of the landfill is identified on the site map (Figure 8) excerpted from the United States Geological Survey (USGS) Hardy and Stewartsville 7.5 minute quadrangles, photorevised 1972, 1984 respectively. Pertinent information relative to the facility includes the following: 21 PERMIT NUMBER: 165 FACILITY NAME: Roanoke Regional Landfill (Rutrough Road Landfill) OWNER/OPERATOR: Roanoke County, Virginia CLASS: Closed Solid Waste Facility TYPE: Sanitary Landfill (Lined /Unlined) TOTAL SITE AREA: 274 Acres WASTE DISPOSAL AREA: 60 Acres (44 additional acres closed prior to 1988) ADJOINING LAND USE: Rural and forested (National Park Service), sparsely populated (upgradient) The landfill was originally permitted in 1974. The landfill was closed in 1994 -95. 5.3.3.2 Other Previously Operated Solid Waste Facilities Appendix 5.3.3.2 contains a report entitled, "City of Roanoke Landfill Inventory," dated February, 1991 which summarizes information collected during the inventory of the City's landfills. All facilities owned by the City were closed prior to 1988 and are not under post closure surveillance. 5.3.4 Central Archive Records of all closed and active solid waste disposal sites within the City are maintained at the office of the City of Roanoke, Division of Solid Waste, 1802 Courtland Road, N.E., Roanoke, VA 24012 (540- 853 - 6848). Information on the Roanoke Valley Resource Authority disposal facilities is kept at the offices of the Roanoke Valley Resource Authority at 1020 Hollins Road, Roanoke, VA 24012 (540- 857- 5050). The files kept by the City constitute the central archive and operating record for all permitted landfills within the City. Documentation on new landfills (should there be any in the future), recycling and composting activities, and closure and post closure care is also kept in this location. All correspondence to and all correspondence from DEQ is kept in the same files. In addition, the Solid Waste Management Plan prepared by the City will serve as a central archive and summary of solid waste collection, disposal, and recycling activities within the City. The plan will be revised as appropriate during the planning 22 period and the revised plan will be submitted to DEQ for review and approval. 5.4 Recycling 5.4.1 Existing Program The City offers a single stream recycling program to all of its residents, small business operators as well as all city schools. Each household receives one free 96 gallon Hawaii Light Blue Recycling cart, which is recorded into a database. These containers also come equipped with a Radio Identification Tag (RFID). The City has contracted with Sonrai Systems out of Naperville, Illinois to assist in managing the location of these containers. The recycling program is divided into an "A" week or "B" week collection program. Residents are mailed a yearly recycling calendar, explaining details of not only the recycling program but all of the other collections that the City provides. The City also has an interactive web site that residents can go to. All they do is go to the web site and click on single stream recycling and enter their address; a map will download and show them what week they are collected on. The collection of single stream recycling includes newspapers, junk mail, magazines, computer paper, shredded paper, chipboard (cereal, cake & pasta box's), corrugated, aluminum and tin cans, all plastic containers ( #1 through #7) as well as glass bottles. Single stream recycling is also provided to those residents and businesses who bring their recycling to the five sealed compactor locations. City Schools are collected twice a week for single stream recycling. Commercial contractors also provide paper and cardboard collections to their commercial customers. Within the City is a major recycling processor, Recycling Disposal Solutions. This company has two locations within the Roanoke Valley. One located on Enon Drive in Roanoke County and the second facility is located on Korte Street in the city of Roanoke. RDS's main facility is located in Portsmouth, Virginia. Currently the City has a ten (10) year contract with RIDS for the processing of recycling at a cost of $34.55 per ton. 23 The City maintains a monthly spread sheet to track recyclables collected The Roanoke Valley Resource Authority also operates a drop off collection center at the Tinker Creek Transfer Station which collects newspapers, junk mail, magazines, aluminum and tin cans, plastic and glass containers. They also accept metal goods as well as vegetative waste that is ground up mulch and offered to residents for free. 5.4.2 Recycling Goals The City maintains its required 25% recycling rate which is a regulatory goal of the Department of Environmental Quality. The City takes their role as a recycling provider very seriously. Prior to the introduction of single stream recycling, the City spent almost three years planning the implementation of single stream recycling. The City recognizes that the old motto holds true, 'Recycling is never meant to make money ". They recognize that recycling is only one portion of a very detailed environmental plan, which began at least twelve years ago. The City has partnered with Virginia Tech to train staff in a program called Environmental Sustainability Management System (ESMS). This program looks at all aspects of the City's environmental impact. Staff meets regularly to look at carbon footprints, energy savings, recycling measures and sustainability efforts throughout the City. The ultimate goal is to have an ISO 14001 standard. 5.4.2.1 Strategic Goals - Comprehensive Plan The comprehensive plan entitled "Vision 2001- 2020 ", although developed in 2001, continues to be the standard of reference; the plan outlines the following policy and action items under the chapter on Public Services: Policy PS P5 — Recycling: recycling and resource recovery will be promoted as a regional solid waste management tool. Roanoke will be known as a City that recycles all recyclable material where feasible. Action Items Al2 Develop and expand recycling and educational programs that promote its use. A13 Consider developing a staffed recycling center with a household hazardous waste component. A16 Pursue regional efforts for solid waste management and recycling 24 5.4.3 Recycling Tonnages The following spreadsheet reflects overall tonnages of the dual stream recycling program which began in July of 2005 as well as the move to single stream recycling in October of 2015. Notice that recycling tonnages increased 45% from 2015 to 2016; and increased 67% over 2014. *SS denotes Single Stream 5.4.4 Recycling Cost Avoidance The City of Roanoke understands the value of recycling. It adheres to the saying that recycling never makes money, but it does have a savings in cost avoidance. 25 2016 SS 2015 2014 2013 2012 2011 2010 2009 2008 zoo? zoos zoos Jan 407 252 266 251 243 248 223 263 258 235 241 228 Feb 428 134 222 222 2 41 219 1 35 219 213 182 196 207 Mar 501 276 248 223 240 269 256 214 209 248 256 242 Apr 412 259 263 243 224 218 237 224 239 174 205 214 May 457 222 246 282 273 229 219 229 255 226 213 219 Jun 500 216 218 226 262 264 266 245 237 207 227 233 Jul 418 220 4fi2 218 230 161 214 238 240 228 208 196 Aug 506 214 219 241 209 226 202 193 229 234 239 232 Sep 472 213 280 232 222 226 210 202 235 199 232 229 Oct 463 503 290 281 271 229 203 204 232 216 203 197 Nov 449 410 209 193 259 275 248 216 219 209 222 214 Dec Ss 269 283 257 280 238 279 288 238 245 229 Total 5013 3460 2996 2905 2936 3172 2930 2936 2861 2602 3116 2415 5.4.4 Recycling Cost Avoidance The City of Roanoke understands the value of recycling. It adheres to the saying that recycling never makes money, but it does have a savings in cost avoidance. 25 As previously stated the City of Roanoke as a member of the Roanoke Valley Resource Authority has a solid waste tipping fee of $49.50 per ton. Having secured a 10 year contract with Recycling Disposal Solutions, the City's recycling tipping fee is $34.55 per ton. The saving to the city is $14.95 per ton, which is referred to as cost avoidance, • Year 2008 and 2009, The City had a "No charge" tipping rate for recycling ` Year 2010 to 2014, The City was billed $19.00 per ton for Paper and $37.00 per ton for Battles and Cans on a dual stream program Fiscal Year Solid Waste (tons) Recycling (tons) Cost Avoidance 2008 47,060.41 2,861.7 $128,776.59 2009 42,798.70 2,936.6 $132,873.00 2010 42,667.81 2,930.2 $69,873.02 2011 40,055.51 3,172.1 $72,836.89 2012 39,644.83 2,936.4 $71,732.26 2013 41,137.74 2,905.0 $75,597.45 2014 39,573.71 2,996.0 $75,623.24 5.4.5 Federal, State and Local Partnerships The City partnered with a company called Cycle Systems for disposal of recyclables until the contract ended in 2008, at the request of Cycle Systems due to the downward turn of the economy. In 2009 and 2010, the City undertook a contract with the Montgomery Regional Solid Waste Authority, Christiansburg, Virginia for the disposal of recyclables. Finally in 2011 a new contract was formed with Recycling Disposal Solutions (RDS), Portsmouth, Virginia. RDS opened a new facility on Enon Drive in Roanoke County to handle the City's dual stream recycling program. In 2015, RDS opened a new facility within the City (Korte Street) to handle the new single stream recycling program. 5.4.6 Strategic Goals - Budget Annually, during the budgeting process, the Solid Waste Division must outline strategic goals for their program. In fiscal year 2010, the City of Roanoke began a new process for creating a budget. This new process is called Budgeting for Outcomes (BFO). 26 When the BFO process was originally introduced in 2010, seven (7) priority areas were developed and approved by City Council. These priority areas include: • Economy • Education • Good Government • Human Services • Infrastructure • Livability • Safety Each priority team is comprised of a facilitator and as many as 8 to 10 team members. They meet for several weeks during the budget process and review the offers submitted to the priority. Solid Waste Management developed eight offers, which include Trash Collection, Recycling Collection, Central Business District Sealed Compactor Program, Physically Challenged and Topography Collection Service, Containers and Distribution, Bulk Collection and Brush and Bagged Leaf Collection. Each of the eight offers has their own unique Executive Summary, each has its own unique impact to the priority that the offer best satisfies, and each offer breaks down the cost of the program. Offers are "ranked' by the priority team and are either funded or not funded. 5.4.7 Internet -Based Support The Solid Waste Management Division is included on the City's web site. The City also supports a very strong social media page. Solid Waste Management maintains both under their own webmaster. Citizens can obtain information relative to collection and recycling and provide comments to the Division via the sites. 5.4.8 DEQ Yearly Recycling Report The City has maintained a yearly report to DEQ on their recycling program. This report is submitted every April. Please see Appendix 5.4.8 - Annual DEQ Report. 5.5 Compost! ng /Mulch Several years ago, the City provided their own leaf composting operations; unfortunately the city property that was being used for this operation was sold. The City then looked to outsource this operation and formed a partnership with Rockydale 27 Quarries that are located within the City. The City transports the biodegradable bagged leaves to Rockydale where they are combined with a rocky dust material (fine) to form a compost material. For the past several years the City has been collecting approximately 250 to 300 tons per year. The City encourages and promotes "Cut It and Leave It" for grass clippings and as well as leaf mulching in the fall. The City also collects and transports brush to the Tinker Creek Transfer Station where it is ground into mulch. Citizens can take pick -up truck loads of free mulch, as long as they bring a tarp to properly cover and secure the mulch. If a City tree falls, the City's Urban Forestry Division will cut the tree up and mulch the branches. Woodchips from this activity are available free of charge to the citizens. 5.6 Public Outreach There are public- outreach elements of every aspect of the City's integrated solid waste system. This section summarizes the various elements of the public outreach and education programs that the City is involved in. 5.6.1 Web -Site Outreach The City's Solid Waste Management web site is a 'one -stop' source of information on virtually all of its solid waste services. The site includes the following information: • Contact Information • Hours • Emergency Announcements • General information of Waste Collection • Solid Waste Collection • Services Offered • Recycling • Bulk and Brush Collection • Leaf Collection 28 • Composting and Mulch Mowing • Household Hazardous Waste • Holiday Collection Schedule 5.6.2 Social Media /Free Apps The City also uses Facebook and Twitter to get information out to the general public. Citizens can download the iRoanoke app to report issues. 5.6.3 City Solid Waste and Recycling Brochures The City's office of Communications publishes a recycling calendar brochure each year in December. It is sent to all residents the week following the Christmas Holiday. This brochure contains information on recycling collections, including when recycling is collected; solid waste, bulk and brush collections as well as information regarding the monthly Household Hazardous Waste collection day held on the 3`d Saturday of every month. See Appendix 5.6.3 for sample brochures. 5.6.4 Leadership College The City sponsors a Leadership College whereby residents sign up for classes administered by various City Departments or Divisions. Citizens who attend Leadership College have the opportunity to learn more about their City government. The Solid Waste Management Division falls under the Public Works Department. 5.6.5 Events and Volunteer Programs The Solid Waste Management Division participates in several special events each year, including Clean Valley Day, Earth Day, Public Works Week and Fall Waterways Clean - Up. The Solid Waste Management Division also attends individual neighborhood association meetings. Each of these events provides an opportunity to disseminate materials, talk to people one -on -one to answer questions and promote good waste management practices, and to hear from the general public and their interests and needs. 5.6.6 Litter Control The City encourages all neighborhoods to conduct annual cleaning events and will assist as necessary. Additionally, the City utilizes a clean -up crew handled by the Sheriffs department. This clean -up crew consists of city inmates. 29 Litter control is handled by the Transportation Division of the City, through the Adopt -A- Street program as well as the Parks and Recreation Department through an Adopt -A- Park program. 5.6.7 Performance Monitor To continuously evaluate the Solid Waste Management Division, the City has developed a performance monitoring protocol. Data is collected from different categories and logged into a monthly spreadsheet. A sample of a performance monitor form is included in Appendix 5.6.7. 6.0 Budget 6.1 Expenditure The City's budget for its solid waste management services for FY2015 -2016 was $7,309,473. This includes all operating costs, collection costs, administrative costs as well as tipping fees. The following table indicates the solid waste budget relative to the total City budget for FY 2012 through FY 2016. TOTAL CITY AND SOLID WASTE BUDGETS FY2012 THROUGH FY2016 30 FY2012 FV2013 FV2014 FY2015 FV2016 Total City Budget $258,697,000 $252,920,000 $260,033,000 $260,147.000 $272,051,000 Refuse Collection antl Disposal $6,405,052 $6,257,189 $6,449,403 $6,734,726 $7,309,473 % Refuse budgetFrotal Budget 2 S% 247% 2.48% 3% 3% %Change in Total City Budget 2.11 % 2.23% 2.81% .0004% 4% %Change in Refuse Budget 2.15% 2.31°/ 3.07% 4% 8% Population 97,764 98,465 99,320 99,428 101,416 Solid Waste Budget $ /person $65.52 $63.55 $64.94 $67 ,73 $72.07 Tonnage -City collected 39,644 41,137 39,573 40,245 38,377 Solid Waste Budgets/tan $161.56 $152.10 $162.97 $16734 $190.46 30 Category FY2012 FY2013 FY2014 FY2015 FY2016 Operating Expenses Expenditures Fuel $432,225 $452,103 $421,793 $284,560 $266,575 Tipping Fees $2,033,960 $2,095,770 $2,093,769 $2,180,238 $2,193,998 Category FY2012 FY2013 FY2014 FY2015 FY2016 Temporary Labor $215,039 $282,087 $238,041 $231,936 $248,950 Expendable Equipment $9,018 $5,903 $9,859 $13,781 $13,737 Condo Reimbursement $64,731 $51,997 $68,057 $77,092 $73,669 Recycling Tipping Fees $59,693 $75,051 $77,277 $72,575 $141,488' CBD Compactors $0.00 $0.00 $15,000 $21,750 $36,000 Total $2,814,669 $2,990,215 $2,923,793 $2,881,932 $2,974,417 % AnnualChange 5.22% 8% 2% 2% 3% "Beginning of Single Stream 6.2 Revenues The only revenue generated for Solid Waste services are from the Roanoke Valley Resource Authority to the City for a host fee for the transfer station. These fees are placed into the general funds. The City of Roanoke's Solid Waste and Recycling programs are paid for by the General Fund. No fees are charged to either the homeowner or small businesses. 7.0 Waste Management Hierarchy Under 9 VAC 20- 130 -30, the following policy is set forth: `It is the policy of the Virginia Waste Management Board to require each region designated pursuant to 9 VAC 20 -130 — 180 through 9 VAC 20- 130 -220, as well as each city, county and town not part of such a region, to develop comprehensive and 31 integrated solid waste management plans that, at a minimum, consider and address all components of the following hierarchy: 1. Source Reduction 2. Reuse 3. Recycling 4. Resource Recovery (waste to energy) 5. Incineration 6. Landfilling Section 9 VAC 20- 130 - 150.6, also addresses this requirement by stating "The local government or regional solid waste management plan shall include data and analyses of the following type for each jurisdiction. Each item below shall be in a separate section and labeled as to content. 7.1 Source Reduction Source reduction refers to any change in the design, manufacture, purchase, or use of materials or products (including packaging) to reduce their amount or toxicity before they become municipal solid waste. Source reduction can help reduce waste disposal and handling costs, conserve resources, and reduce pollution. Previously discussed the trends in source reduction nationally noting that the reduction of yard waste in landfills is the most significant source reduction activity at the moment as localities and states ban yard waste from landfills. The City has continued an in -house audit and education program in their Public Works Service Center to track various products used and to assure appropriate disposal of any waste generated from their use. This education program is part of the Environmental Sustainability Management System (ESMS). This program began with the help of Virginia Tech. Several city employees have taken the complete course. Another in -house program is a very active recycling program within the City schools. Several years ago the schools began a zero -waste program, meaning that their goal was not to have any waste at all. The City's Solid Waste Management Division collects recycling twice a week from all city schools. The schools also have attempted to maintain a food composting program; however, they currently do not have a vendor that 32 will collect the food waste. Roanoke City Schools aggressively are seeking another vendor. The City requests information annually from its business sector relative to recycling activities. This exercise in and of itself can serve as an educational tool as the businesses and industries compile the data and consider the expense of their disposal programs, including source reduction. 7.2 Reuse Reuse is similar to source reduction as it prevents materials from entering the waste stream, but involves separating a given solid waste materials from the waste stream and using it, without processing or changing its form, other than size reduction, for the same or another end use. Examples of reuse include such activities as swap shops or thrift stores, clothing collection centers, pallet reuse, the use of refillable bottles and one of the newest movements is the neighborhood swap sessions. This is where neighbors will exchange items with neighbors who have no more use of the item for free. Currently there are several reuse centers available throughout the City • Rescue Mission • Good Will industries • Habitat for Humanities • Salvation Army • American Red Cross 7.3 Recycling Recycling is the process of separating a given waste material from the waste stream and processing it so that it may be used again as a raw material for a product, which may or may not be similar to the original product. Section 5.4 discusses the recycling activities being implemented in the City. 7.4 Resource Recovery and Incineration Resource recovery refers to a system that provides for collection, separation, recycling and recovery of energy from solid wastes, including disposal of non - recoverable waste residues. Incineration means the controlled combustion of solid waste for disposal. 33 According to the EPA burning MSW can generate energy while reducing the amount of waste by up to 90 percent in volume and 75% in weight. Presently, there are no plans to implement either a Resource Recovery or an incineration system in the City. 7.5 Landfilling Landfilling is the primary mechanism for solid waste disposal used by the City. Section 5.3 outlined the City's disposal activities in detail. The City uses the RVRA Tinker Creek Transfer Station and Smith Gap landfill. The landfill is projected to have a remaining life of 50 plus years. 8.0 Goals and Objectives of Program The following section outlines the goals and objectives for the City's solid waste management program over the course of the next 20 years (2017 — 2037). The City maintains a very progressive solid waste program; a program that offers its customers weekly collection of trash, bulk, brush and bi- monthly collection of single stream recycling. In conjunction with its membership in the Roanoke Valley Resource Authority, and its affiliation with Recycling Disposal Solutions for the processing of single stream recycling, along with the collection of bagged leafs in the Fall and Spring with a further partnership with Rockydale Quarry for the composting of the leaf material. The City has established one of the most comprehensive and effective integrated solid waste management programs in the Commonwealth of Virginia. With the implementation of a single stream recycling program in the fall of 2015, the City has attained a self- imposed goal, to make the City's recycling program "second to none'. The tonnage has virtually doubled, the participation has almost tripled and the program continues to grow. 8.1 Collections See Appendix 8.1 8.2 Disposal See Appendix 8.2 8.3 Recycling See Appendix 8.3 34 8.4 Leaf Disposal See Appendix 8.4 9.0 Collection Schedule See Appendix 8.5 10.0 Funding The City funds the current solid waste management program primarily through the General Fund. Some income is brought in through a small fee charged to business and residents who utilize the sealed compactor program located within the Central Business District. Impact to the Solid Waste Management budget can come from increases in tipping fees from both the Roanoke Valley Resource Authority for trash tipping fees. as well as from the Recycling Disposal Solutions for the recycling tipping fees. The budget is also impacted by equipment failures, as well as repair costs. 11.0 Public Participation and Final Plan Adoption The City's Public Works Department and Solid Waste Division seek input from citizens when modifying existing programs or developing new programs. The City's web site is user friendly and allows contact with the department relative to programming and information. The City also participates in the Clean Valley Council a significant arm of the public outreach efforts in the Valley. Regarding the City's Solid Waste Management Plan, the City advertised for public comments on January 5 and January 12, 2017 and held a public hearing on January 17, 2017 in accordance with the City's protocol. City Council adopted the plan on February 17, 2017. A copy of the advertisement, letter on public hearing, and final resolution are included in Appendix 11. The City's SWMP is available to be viewed by clicking a link on the Solid Waste Management Division's webpage; www.roanokeva.gov /solidwaste. The Public Works Department and the Solid Waste Division will be tasked with implementation of the plan and interface with the public. Annually, the Department will report to City Council relative to the status of the plan, its programs and potential future activities. 35 THIS PAGE LEFT BLANK INTENTIONALLY Ml Appendix 1.4 Figure (a) Figure (b) \ m0 W PRE �u.E CAYS MONDAY TUESDAY wu.PCrwx ccuacnory THURSDAY w Ecl. WEDNESDAY ca>FCnol ROANOKE ROAN watts 37 eanimwe WasM1.gbn © OF WEST "a°`°` P JIBGINIA ce:O p wa:m�yion nal. v,r ma�rrr:O p _ v PrtMiaM Y `1 11 G1NfA &ttarwy. nt oa wR.. m a Nweoq aVYYn l� ryspM. on Oly innom aemo VI S I msboro o � rrtlle QJ _ i � a unv= Figure (b) \ m0 W PRE �u.E CAYS MONDAY TUESDAY wu.PCrwx ccuacnory THURSDAY w Ecl. WEDNESDAY ca>FCnol ROANOKE ROAN watts 37 Appendix 3.2 — Demographic Profile and Population Projections Demographic Profile Populallon by RacGlEthnirity I[Jpok ee[c $,M3 233Jm 9,m9P]3 Etnnk" H][Xkoenk o�u[Im W, �x[j 91.fi8] ),36$193 Z.,Zfi] 9m _ XY380ka�v�lno Ol p, role] 3,305 631.8]5 Populilon by Gender Mali W.398 3,9x5, %3 x31,8 x, 3. famak spFex Jpn,m! l %, %o,x¢ V,p33 H,O81,836 388,)4S,S38 m.9Ma em9kym[.[mm.�b� 9M .e ]Iofi r9vl o[el boek[bn 9 9],mz 6 6pal,am 3 3m.ms s$ Ratl Wnk[ 6 62,P3 S Sp86,852 3 333,553,365 8k[[o�W� ken 4mNken $ $1,613 1 1,551,393 3 38,939319 .,k6n l.p go�Ph .. NXNe 3 3]9 3 38,335 3 3931 Asbn I I, YIa x x39.661 l lJ,6l[.5 N][Ix 4aMlbn(b[Rk lekn]er 5 53 M M. X X8p13 233Jm 9,m9P]3 Etnnk" H][Xkoenk o�u[Im W, �x[j 91.fi8] ),36$193 Z.,Zfi] 9m _ XY380ka�v�lno Ol p, role] 3,305 631.8]5 Populilon by Gender Mali W.398 3,9x5, %3 x31,8 x, 3. famak spFex Jpn,m! l %, %o,x¢ V,p33 H,O81,836 388,)4S,S38 m.9Ma em9kym[.[mm.�b� 9M .e ]Iofi Populilon by Gender Mali W.398 3,9x5, %3 x31,8 x, 3. famak spFex Jpn,m! l %, %o,x¢ V,p33 H,O81,836 388,)4S,S38 m.9Ma em9kym[.[mm.�b� 9M .e ]Iofi Appendix 3.2 (continued) " III- t'; Demographic Profile Populalicn Projections by Age and Gender lv3 3.H2 3.183 3.329 3.198 3,303 S to 9 YEZrz $.815 Sp39 $R58 3..l 291fi 1OW 14 Yaili 1.8% 3.091 $A-S $. %6 $ "I S $.9e3 15te l9 Ya¢ri 249] 2.41 $.5]5 $.810 $135 39.SR 19ta 14 Years 3,0% 2,TT0 3501 3,1'10 3,391 2.963 1Sft yaifs 3.965 3.838 3,638 3.521 3,191 I,fi@J 391¢]4 Years 3.616 3.620 3..l 3,293 3AS2 319T) 3 St¢39 years 3,2]1 31279 3,.. 3.e13 3.151 S,LFA 40 t¢44 Y¢ss 3,1N 3.W5 3,293 3.Sa 30t- 3.091 45 t449 years Spt¢54 Years 3,929 3,201 2.991 Lam 3.1 -2 3.1 -8 3,191 2, %0 31395 3,369 3.263 3.1. SSt -59 Years 3,581 1.138 3.IS2 2.180 3.393 2.913 .t¢64 years 3 -% 3A18 3919 2,fisa SASS ,St. as Years 3,195 2,60- 3.23- 2.636 2,8]] $.3-5 Mte 74 Years 2,S% 1.N8 39 .229 2A98 1.982 ,St. ]9 years 1.693 1.917 $500 1.SS6 2Afi0 1,592 89 to 64 V." 1.121 6Ll 1,895 93S 2 }30 1,162 85 Yaan an6 oval 1,565 s 3 L057 A8 1,991 9a S1.886 99.296 47AW 53.1]2 LT l.I]2 48.009 54.9a9 192.659 48.S79 sa.1. -. vnynro s.larovn,«.e e- .�mwlbn Population Pralectial5 by RacalEthnicity T -L' T- 01Po --4sbn 93.$] lO l,lM 1@$56 Rip Eton k6Y rb[HCOenk ar w[Iro l-l-nY rxe) 9].613 88.)12 85,99 - Hkmnk0' -M. l-1 enY 12.-62 WA73 scurcv. VlnYn la Snpro /moot Cw'nnlaNn Vlglnk Em o by I,-Gm m. bn Ie 9d-fi ail 93.9]6 96PS1 61x[o. Pl �kee AM[�kea ffif69 39.SR lama psk� 2.]52 3.893 5.185 Oax� 8.160 11.933 KP.. Eton k6Y rb[HCOenk ar w[Iro l-l-nY rxe) 9].613 88.)12 85,99 - Hkmnk0' -M. l-1 enY 12.-62 WA73 scurcv. VlnYn la Snpro /moot Cw'nnlaNn Vlglnk Em o by I,-Gm m. bn Ie 9d-fi ail Appendix 3.2 (continued) City of Roanoke, Virginia Population Projections For the period 2017 - 2037 Year Actual Projected Data Source for 2016 projections 2015 99,897 Census 2016 99,286 Projected at .9938837 2017 98,679 Projected at .9938837 2018 98,075 Projected at .9938837 2019 97,475 Projected at .9938837 2020 99,286 US Census Bureau Projection 2021 99,475 Projected at 1.001901 2022 99,664 Projected at 1.001901 2023 99,853 Projected at 1.001901 2024 100,043 Projected at 1.001901 2025 100,233 Projected at 1.001901 2026 100,424 Projected at 1.001901 2027 100,614 Projected at 1.001901 2028 100,806 Projected at 1.001901 2029 100,997 Projected at 1.001901 2030 101,172 US Census Bureau Projection 2031 101,321 Projected at 1.001470 2032 101,470 Projected at 1.001470 2033 101,619 Projected at 1.001470 2034 101,768 Projected at 1.001470 2035 101,918 Projected at 1.001470 2036 102,067 Projected at 1.001470 2037 102,218 Projected at 1.001470 40 Appendix 4A linutipal Fe,diible Materials jPRMg Colley ed and Transferred by Non City Entnies R ... ned la ti .,,led Amount Onage Yard wage used Usedoll Used IxoP Olb a,.. om- ned im, Oil Fillers Antifreeze Bananas dedus um MV CAN OCC URanle an Comments % 11% CO, Pry . 5% d.' fi% 1% 1% M og O% O% 3% M 1% .10 33,938 3,5]1 1 159 C L. 0 L872 193 6 28 ID C Ann 1.382 369 A.-I g 2% 38%1 0% 0% M OM G% VM . V% 0% nA V% 0% GN OM 1015 61,588 1,197 18,289 211 4 A 0 2 310 170 249 2 105 J 0 3],050 253 Ac ual 09,263 2,430 2Q235 185 0 3,216 1. 3. 0 21 11 65 0 450 19,]16 197 Pro eRed as AVG P lus 1% mcreafe annu a lly 301] ?458 20,438 18] 0 3,249 0 2,111 105 311 4 11 78 45 C 455 19,913 369 1 % Increase annually d018 54253 A.1 3 1. 0 3,181 0 2,133 187 21 79 459 20112 303 1 %I 'crease annually 1019 50,]56 2569 20,819 191 0 0 ? 154 169 318 4 . 80 46 0 464 20.313 306 1% increase annually In" 51163 1,533 11,057 192 0 3.34] E, 1]6 191 321 4 22 47 0 469 24516 303 nually 20]1 51,116 2,55A 21267 194 0 3.380 0 ?190 193 1. 4 22 81 47 0 473 20722 312 1 %I ncrease a nnually 2022 52,294 2.584 11403 1. 0 3,414 0 2,219 195 311 4 11 82 Am 20,919 315 1 %I rear. annually 3013 52817 2.610 21,695 190 3,448 0 3,242 1W 331 5 83 48 0 491 21136 1. 1%Increase a nnua lly 53,345 2636 21912 2M 0 A. ? 264 1. 3. 5 Z2 48 0 48] 21,W 321 1 % ..ease a nnually 1015 53,0]8 4.2 ll 131 .2 0 1 ". 0 2,28] 201 33] 5 23 85 0 491 21563 324 1% Increase annually ]026 S4,417 2,699 2?$ 104 0 3,553 0 2310 203 341 13 85 49 0 497 11,]19 318 1% Increase annually M27 X.9fi1 2.716 72,5]6 106 3,580 0 2,333 205 1. 5 86 50 0 502 21,936 N 'cease an nually .28 55511 1,743 22691 3,614 0 2356 207 347 5 87 W C 507 22216 ncease annual ly 2@9 Ie,Al5 1.70 23,030 IIO 3,691 0 2380 203 351 5 14 88 51 0 512 22439 cease annually 1030 S6,fiZ] 2,798 23.269 213 ?403 211 354 5 34 It 0 517 32633 ncrease annually 1031 57,193 2,826 23,492 215 0 3J% 0 2411 113 350 5 24 90 C S 2 22,690 ncrease a nnua lly 9,765 ?854 23,727 217 0 API 0 2A4 215 5 24 91 518 $118 ncrease annually 2693 54342 A. 13,965 0 3,0A 0 ?4]6 217 365 15 92 53 0 533 13,330 ncrease an nually J.% 2691 58.926 2911 14,104 381] 0 2501 220 369 5 15 93 54 0 538 23.503 crea se annually 1035 59,515 2,941 24,416 123 0 3.806 ?516 111 3]3 5 25 93 51 0 SM 23,819 I ncrea seannuall Will 2,970 24691 226 0 3,925 C 2,551 224 376 5 25 94 55 549 1405] In crease annually 203] .111 3, 0 3,961 0 2,57] 226 360 16 95 55 0 555 ..290 'moeasean -olly 41 Appendix 46 City of Roanoke, Virginia Waste Generation Projections - By Material Type For the Period 2017 - 2037 Y X Re in T lr L J Wade ". Projected •,,, r W , , i} PRIM Generation Single Reported to Ta[tl PrgeNOm Trash collected in the City by the City is depicted in the gray area above. Recycling collected in the City by the City is displayed in the first 3 green columns above. The projected decrease /increase in trash is based upon USCB population projections (see Appendix 313). Principal Recyclable Materials (PRM's) generated within the SWPU and recycled are reported to VDEQ are recorded as well. Projected total waste generation is the sum of trash collected by the City and the projected PRM's reported to VDEQ. 42 ,. :L - - 0.8% 648.7 4.1% 0.2% I.. 417% 53.7% rots emslkva0 4,147 221 49,253 101,088 2017 1 _'... y ,.;a 4,844 223 49,756 1 101,492 2018 ..,8$ , ^` t ': ' 4,892 225 SUM 101.924 2018 41;07. - ] ,^' X "' 4,941 228 50,758 102,90.9 2020 4,991 230 51,283 103,9]2 2021 - z",':. mllwf 5,040 232 51,7]8 109,715 2022 Tool- 235 52294 105,464 2023 2 .p .5,142 237 52,817 108,220 2024., 2025 "1 " •.;„ ' 5.193. 239 53,395 106,983 5,245 242 53,878 107.754 2026 =+{n, k ; g �� 5,298 244 54.417 108,91 2027 5,351 247 54,961 109,316 2028 f ','° .fi 5,404 249 55,511 110.108 2029 5,458 262 56,066 110.907 2031 5,513 254 58197 112,018 6,588 257 57,193 112,814 2032 2033 A +' '78 . '3: 5,823 5.680 259 29 iwM5 56342 113,620 114,434 5,737 284 9,926 115,255 2035 � k 1 5,794 287 59,515 i 118,084 5= 270 80,110 1 118,921 5,910 2M 60,711 117,786 Trash collected in the City by the City is depicted in the gray area above. Recycling collected in the City by the City is displayed in the first 3 green columns above. The projected decrease /increase in trash is based upon USCB population projections (see Appendix 313). Principal Recyclable Materials (PRM's) generated within the SWPU and recycled are reported to VDEQ are recorded as well. Projected total waste generation is the sum of trash collected by the City and the projected PRM's reported to VDEQ. 42 Appendix 4.2 Roanoke Valley Resource Authority Projection 2017 -2037 Actual Tons Received Year Tons Calendar Year 2015 2017 225,439 2015 2018 227,693 Tons % 2019 229,970 City of Roanoke 40,245 18% 2020 232,270 County of Roanoke 37,970 17% 2021 234,593 Town of Vinton 3,345 2% 2022 236,939 City of Salem 32,617 15% 2023 239,308 Commercial 82,610 37% 2024 241,701 Private 22,500 10% 2025 244,118 Residential 1,710 19/. 2026 246,559 Totals 220,997 100% 2027 249,025 2028 251,515 2029 254,030 2030 256,571 2031 259,136 2032 261,728 2033 264,345 2034 266,988 2035 269,658 2036 272,355 2037 275,078 43 Appendix 5.3.1 AWb1T,FDAJA_Rl TATF.DARlICLfiS(ll INCORPORA'f1ON QL,Lliu ROAW)KH VAI_1.1-Y RNSOVRCL AUTITORITY The Ihu.d of Supervisors of Rrurnokc Cmmty, ife To,sn Council of the of Vinton, the City Council of the City of Roanoke, and the City Cauneil of the Cily of Solon have by --.art msohstien adopted the fnllouine Amended and Remitted Articles of Inumporalion of the Rnonnkc Valley Ressmrce Aulhority pussmnt to the Virginia Wafer and W—le Arlthoritic5 Act, Chapter 28, Title LS. Z sections IS 2 -51 ill, et sex) of the Code of Virginia (1950), as omended, ('Act "): (1) The swine of the Authority shall he the Roanoke Valley Res mce Authority nod the addres of its prinr:ipul uffiue is 11120 ffollers head, N.H., Rnarnke, Virginia 24012. (2) The manes of the panic ipaling pol i ticul suhdiHs ions are the County of Roanoke, Virginia; the City of Raarutkc. Virginia; Wo 1'uwn of Vinton. Virginia; and the City of Salrnt, Virginia. The County of Rnamokc, the City of Romoke, the Towu of Vjelnn, and the City of Salcm, as the lor"pomting Ixlldiml subdivisions, hcmhy neknowledge, covenant, and agree that thew Anwnded and Remitted Articles of Incorpntvtion sha11 not be further amended or changed without the eaPno" agreement of each of the governing btelles of w h of the inearpomWtg political subdivisiono. Neither of the following actions shall mae taken or pramined it occur by the Authority eeithont the wnsont of the City of Rosnoka end the County of Roanoke as axpre¢sed by the affirmative wto ofall City and County rapresartativcs no the Authority. (a) Any chongm in the terne, and conditions of design or ote atlon of the 'I'mnsfe, Station located in the City of Roanakb os .oet forth in the Solid Wnste'I roaster facility Design Criteria, doled March 19, Mal, end the Solid Wane Transfer Faeilby 44 Appendix 5.3.1 (continued) Opcmlhng Criteria, dated May 21, 1991, as a,,o,W by the Ito mke City Planning Cmnmi�JLHI un Jnae 5, I Wt. and tha Part A mv3 Part R applications for the ltamsta' Station os upprnvcd by the Connnmoveal6s of Virginia, or use by any pawn., or entities alher than City of Roanoke, County of Roanoke, 'Ibwn of Vimm�, the City of Salem ,, any nthor fecal governasatt entity, located wholly or partially within a sixty (60) mile radio, of the .Authority's property and nn der contractual obligation with the AuPonrity to bring acceptable raavte gcnemted within said 1�1 governroent entity's jurisdiction to an Anthmity fmiGay; (b) Any change in the term., and conditions oC the design w upenrtion of the. Landfill lae,xd in Raamke County av sot frntt In the speand use permit and the I-a dfill Perndt ( bnditiurty and Operating Policies, Actioa 6278940 and Resulutimn 62789 -12, each dated June 27, NS9, and the fart A and Pall 13 applic<ninrts fs the Landfill as approved by the Commonwealth of Virginia. (c) Since the Iandfll sled Transfer Statim. am acaru and vahrahle resources, and because One participating {oftw,d subdivisions noe a rommrn interest in nis,;nng that tim Ilmd Gli ie used in the best pavible and mast efficient m one-, the I.ldwipating political subdivisions agree that Authority memb,,xhip and .,motion and use of the "IlamCor Station and 1.and1i0 shall he governed by the terms ad cunditioLn, rf the Amended and Reslnled Roanoke Vailcy Re,,nurco Authority Mvtdn and Faciliticv It, A,oeon,ent ( "Ilse Agrecrnu+n l ") dned as of Jnly 1, 2016, and as such Ilse Agreement may he finther arrmndcd firm time io time (3) 11a, aurt , vddrecos, and initial tonox of off p- of the nu-mbrns of ncl, Brood et the Roanoko Valley Rrsoarce Authority (Authority') are ae Cnliow.v: 45 Appendix 5.3.1 (Continued) 3 al Name A1ldrees - Icmj'EX(n— I. Anne.Marie Careen Roanoke (]onnty 12)31"2019 1216 Kessler MYII Rand Salem• Virginia (ROUnoke County) 2. Itchecce tywetta Rosnirke Chum, 1223112018 P.O. 13ox 29800 R<wnoke, Vi,gmia 24018 (ko�uwkc County) 3. Keith Garman 8538 Rradshzrw Rond 12)312017 9a1an, Virginia (Roanoke Connry-) 4. Dnmis Nallcy 8301 Rerryb,,.k Drive 12!31/2019 Sulcm, V irgmia 24151 (Rcanokc (7ounty) S. Tlurrnsm C. Gm,, 52(4 Dn'v 12131120/9 Roanoke, Virginis 24018 [1t ?fl IlOICU County) 6. Michael Sh'mkley City ol'Koannke 12r3]2018 215 Church Avunnn, SW Room 354 Roanoke. Vhgmin 241111 (Rn ioke City) 7. Rnbcrl "hobby' F <luwrd. 3( 5 Poplar I.nuc ID312019 Rosnokq Virginia 24014 (Roanoke City) S. Socy diner 'Town of Vinton 121312019 311 S. Pollard Stroct Vinton, Virginia 24149 cr,", of Vinton) 9. Norvtsn Michael Tyler 114 N. Brood Shrcl 12n 12019 8nlcar, Virginia 24153 (CA, of finlcuq 3 al Appendix 5.3.1 (continued) The tuna of office cf each of her mambas shall Ireonow effective on the date of issuaneo of a oertlficmc ofjoi der for the Authority by the Slate Curixi atiun Curnmissfon in accordatice with Seetion 15.2 -5112 of f ai Acf and shall expire on the date indicated alcove. Upon expiration of the foregoing terms, the governing body of cash participating political subdivision shall appoint the number of members, who may he memhers of the governing body, aaal forth opprsitc its name below: Qwnty of Roanoke Iiva City of Roanoke— two 'Town of Vinton one (lily ofsalent one It being the intendou of these Articles that the governing body of the County of Roanoke shall always appoint a majurily of the mcmhcr_q whcncvcr an additional political subdivision simll join the Authority, the governing body of the County of Roanoke shall lie entitled to appoint oae or nmm additonal memhers in order to maintain such majority. After expiration of On, terms set forth ahove, each mambo shall be appointed for a four -year faro or until his snoccssnr is appointed and qualitled_ Any additional nteanbem appointed by the County of Roanoke to maintain its majodly shall aim le appointed tut flour -year terms. The governing body of each political subdivision shtdl be c,npmvered to remove al any time, withamt cause, any member appointed by it and appoint a snacssnr member hi fill the nxxpired pnrlion of the e r coved member's tuna. lla h member may x rcimhuned by the Authority for the amount of actual oxptaescs imamd by him nr her in fhe performance of his or her didies. (4) Tle pwpasv for which the Authnrity is to be formed is m exercise all the powers granted to the Wli City In acquire. finance, cansirnct, operate, manage, and mxintaio a gnrbogo and reficie collation and disposal system and related facilities pumuant m the Act ]'or pwposca of tbrxe Articles, anal any contracts or documents enfraed into on hchalf of the Authority, 51 47 Appendix 5.3.1 (continued) "garbage and refuse mllaAion and disposal system and related faciliticc" .shall mean the collection and disposal of garbuge and refuse at and through one or more rifer fwilihcs owned and operated by the AuMnrity and the associated landfill or disposal oparntions and including the mlliority to engage in or provide for residential and /nr anmurreal garhogc and refus.; culleotien services. 'Rte Aathority shall coole,ct .vith the County of ILuanoke, The City of Roanoke, lho'rown of Vinton, mtd the City of Salem m li,inat, g ,fe, nod rohn— cot lection nod disposal ser v.ccx upon identical tens oral conditions it udi ng the sane schedule of service rams, fees, and charge of all types which shall Ix uniformly applicablo to all snch politics! subdivisions. Snbjcct to list, (coots of the the Agrecooc ,q the Authority may contract with other political subdii,unorrs W litmish gnfiagc and trash disposal sersi . upon such temor as the Authority shall deterrrdne. The Authority may conitucl to make host locality payments to Rrrutake County, the City of B utiokc. the City.[ Salem, and the lbws nC Vinoo to cunlpensate such Inc:rlltcs in mmidc.Lwn of 1r.tion of thci I ities within their ccimmunitice author for their support of the Authority. It is not prn ucxbl. to set forth herein information regarding preliminary estimates of capital costs, pmWarls f r sped Go poued, m Ix undertaken, or inititd rates Cnr proposed pmjcet. (5) The Authority shall serve the County of Romuhe, the City of Roanoke, the Tnwn of Vinton, the City of Selcnt, and to the ,ment yororittod by flit, Act and by the terms of those Articles and tha Use Agreement, such other public or privam entities as the Authority nmy dacrmme upon the tern. end conditions estlrbfshcd yueawot to such eonhaets_ (6) The Authority slmli cause mt anneal audit of its books and records to be made by the State Auditor of Public Accounts or by an tnd<perident cerritied public acclour ant at the end 48 Appendix 5.3.1 (continued) of each r.,ea1 year find n nified copy e,rr<v,f to b,, . tiled win, the f}allrfling body ..f cwh oftlro panicipatinF political sohdivi,croe. IN WI INN" WyIRREOF ticldatvrdofSaiat,irzvs oCROnnokc County, Virt,inla, We I Council of the .I'nwiv of Vinton, the City Comvall of thv City of Iirnmoke, Virginia, the City Council of the City of Salem, Virginia, and the go of I)ircc,ory of tho Rocar oko Valley kew arec Authority have e;mxvl theswe Ameuded and Restvtrd AnfcJes of hvcari,oratioo to I� cxmntul in their tespeetire mores, and their naPC Ylvc sevls have been vfhxed hereto and vltcetcd by LLm resP"cnv1 a nretno,c mrtVor olc+ks of each. ROANOKL VALLEY RNSOURCF CITY OF ROANOKE. VIJiCiINTA AIITIIORI'I'Y GZ fly �4ULb Ily_ Nam,. Anne Mori. Chun Nvme.- P t I A It. Chair Mayor Ane ✓4n (SI:A1�] k bop . FY ROA F.. , <OIIN'IY VIKtHN1A 7fY'J�lIL� -_ N,11, l Jaen Pot,- r, �vf/) /Board of Srylut /�pervisota fx Loxah C.I NO llel ily Clerk 49 A McAm + 4�+'1P'r. Sx <:ph n 1r4 Maori Ke'iry C'.Icrk CITY OF S.A1.12M, VIRG'I'NIA By Na tty on Rand f nlcy mayor Attvsr (SEAL.) la I?. nli rnv, 11, Clerk of Cunocil Appendix 5.3.1 (continued) TOWN OF VINTON, VIRGINIA Anme:Rra F:. ❑.J.ve- A[[esx��(1L- �1..CU�. �p uYtWisk;�11.1 Vuran N. ]olinson, 1 uun Olcrt. fn�l 50 Appendix 5.3.1.3 — Smith Gap Landfill 8484 Bradshaw Road, Salem VA 51 J caN,roa �na:nn cn.d a n`,� m cln.e�edle o (7 j.; L; _ Lmlrna O y_) Bonsak WOOtl Fe Pees �� Mcnonoles MJi B Salem 8484BSadAb Raad Anl, —Lmie V�n,nn - elawm r7 Roanoke C7 Rrv¢sitle Cryl Laiayeae C Ie Wry g �' } I,nmo fJl @tan l_' : L O Ll Nanow. POa9 e6 MIII Ssx�key 51 Appendix 5.3.1.5 — RVRA Waste Disposal Fees and Charges ROANOKE VALLEY RESOURCE AUTHORITY WASTE DISPOSAL FEES & CHARGES AS OF: JULY 1, 2016 MUNICIPAL WASTE S49.5D PER TON COMMERCIAL WASTE $59.50 PER TON CONTRACT MUNICIPAL WASTE $53.00 PER TON CONSTRUCTION AND DEMOLITION WASTE 559 50 PER TON WOOD WASTE CLEAN LOADS OF UNTREATED BRUSH OR WOOD SUITABLE FOR TUB GRINDING $35.00 PER TON TIRES $120.00 PER TON TIRES MIXED WITH OTHER WASTE PREVAILING RATE PLUS 55.00 PER TIRE SPECIAL WASTES (ACCEPTED ONLY WITH PRIOR APPROVAL, & NOTIFICATION ) ASBESTOS (NON FRIABLE) $ 59 50 PER TON ASBESTOS (FRIABLE) $ 10000 PER TON DEAD ANIMALS $ 59.50 PERTON OTHERS (AS DETERMINED BY RESOURCE AUTHORITY) S 59.50 - $100.00 PER TON UNCOVERED VEHICLES ADDITIONAL $25.00 MINIMUM CHARGE FOR PER TON FEES $1000 WOOD MULCH SALES (WHEN AVAILABLE) PICK UP TROCNS AND SMALL TRAILERS IT BOOkII) NO CHARGE ALTERNATE DAILY COVER $25 00 PER TON (ACCEPTED RNiY 0 SMITH GAP LANDFILL v11H P N NDIIFI(.ArKIN8AwRpyTLL.) VEHICLE WEIGH FEE (NON - MEMBER VEHICLES) $2500 UNACCEPTABLEWASTE CHARGES $10000PERTON @MINIMWONE TON. HANIx INGCOSTS. RELATED DAMAGES, AND LOST REVENUE LATE ACCOUNT PENALTY 10% OF AMOUNT PLUS INTEREST AT THE LEGAL RATE OR [ME PRINCIPAL NOTE' THE ROANOCE VALLEY RESOURCE AUTHORITY RESERVES *HE RIGHT TOE STABLISH FEES AND CHARGES AS B DEEMS NECESSARY AND APPROPR ATE FOR WASTES NOT LISTED HEREIN AND TO REFUSE TO ACCFPT ANY MATERIAL DEEMED BY THE AUTHORITY 10 BE UNACCEPTABLE, 52 Appendix 5.3.3.2 53 F 53 Appendix 5.3.3.2 (continued) INVENTORY or KMcnm LAROFILTZ VITHIH THE CITY OF ROAM= This report coneeins eleven (11) known lendfill sites witbtn the City of Roanoke. The list of these Bites was developsd from memory. No retards of situ plsuc 'no he found In the Engineering Department's files. Each alts has been visually Inspected. No surface or aubsurfare testing has been conducted. The site$ were inspected and photographed between February 4, 1991 and February 11, 1991. 54 Appendix 5.3.3.2 (continued) lxbex 1. "orh Noa lake Fark 2. Hill Noon taco. 1. Pest Gate Park p. Paehingt On Park 5. Fallon Park R_ Strip between Norfolk - Southern and Tinker Creek - North Of bale Aoaawe, S.E. ). 5trip between Ner Calk -Soot be rn and Tinker Creak South Of Dale Avenue. S.E. 8. Hooker Furniture Corporation 9. Norfolk- Sourhera Site along Roanoke River - West of Fridge Street, S.Y. 10. Norwich Park ll. Stateemnn (Frlvnce) 55 Appendix 5.3.3.2 (continued) SOOTR ROHM FmA Property Ovner - C1ty of koenokc Leo atl oo - Along Nile, DrIl. end Roanoke giver beeveen Franklin goaJ and Jefferson Street NSe - Rivern Edge 9pnrte Coaplca Condition - Excellent ReIunmctdatfnn - Nonc Eatlmated Cost - -0- Comvenr. - Type end amount of iaasterial put In thln locatlon o o uoknovo. No vaterial v encountered 'ho rcnntructlen of theSporra Complex. 3j Appendix 5.3.3.2 (continued) ffllL MOUNTAIN Propertv Owner - City of Roanoke Location - 0£f Riverland Road, S.B. near Garden City BnnlArArd Use - vacant Condl ti on - Overgr owo uith small trees and weeds. Some small halos were oha."od (1 foot Alto.. and 1 to 2 feet deep). RecosmendAtion - Genera] clean op, r ... v.l of u n ..need tress and filling in of holes. EstI..ted Cost - $1,000.00 - $2,000.00 Coitn[eo[e - Typo and amounto of vAt.ri.18 put in this locetfon art unknown- landfill . a closed, Access road wee hlocked off and noeCti,ity on the Iand. 57 BAST CAT6 PARK Property Ovaer - Cicy o£ Rmmn ke Lara[t on - Along Tlrke, Creak wed ]lih Street. N.E. Use - City Park Condition - Felt to P., - Largv mews have avt[led Ieaying the, h.11field and ocher a en. ea b]e. Childrenvw play area ban been abandoned due to Iaadffll R.a, ftvconsendation - If park act]yf [t ee .,a to be mafntam vd, fllling and regrading are required. Eaunated Cost - $50,(iOD.00 Comm. nta - Park (ballfield area) ahoold be noniterad fnr sect lcment. Survey monument r.ald be Snetalled with eleyecioo. A recheck of the elvyw,inn 1..Id W tend ueead every alx (b) months. 58 Appendix 5.3.3.2 (continued) WASRTN OM PA.. YroPer[y Owner - C1ty of Roenmka L oca[ton - goty pr (RU. rta ange A.�nu 440) end Surral] St e¢e[� N,U.a Ci[y Pnrk Cond]c Ian - Gnod Re<ammentla[1 on - Nm< Eatlmated Coa[ - _O_ Crnsmen[s - Small araaa alnking in parking lot a[ svj mjng pool. Shia Se an area [ha[ vas usetl for secs as ante the. c natrncticn a .hen tba repa]r work s done [m the box culvert. A vork order Tae been se n[ to re Pair. 59 Appendix 5.3.3.2 (continued) PALL PARK Property 0m , - C[ty at N .... ke L ocntion - Oe[veen De)e gveuue, 9.E. and Wise Avenue, S.E. along Norfolk- S.thern 'Track. ❑ee - City Perk and a mtl poref oa 1s belnq used ae a leaf duap. COndf[f on - C: od tO Pair - large a na. have ce[tled leaving the ballffeld unusable. Rec'xmendat ion - rf the ba111ield rf vicf ac co bo saint eined, filling and 11.9r.ding arc required. E." meted Cast - $5010.0.00 Cnmmen [e - Perk (baIlfleld .,a) ehnuld be as ntafned for settlement. Sassy sonuaenE could be metalled vich eleva[f on. A recheck of the el ava[Sdn could be conducted every six (6) ¢.othc. M Appendix 5.3.3.2 (continued) STR1P BETIIEKN NORROLK- AOUTHERN 'TRACK ANR TINKRR CREEK NORTN OT DALP. AVENUE S.E. Proya rrY Oweer - City of Noon ul:e Lacatf on - 8e[vaen Nnr£olk- Souepery Troika .ad Tinker Ct"kY - North of Uale Avenue, S.E. V6e - Vecaa[ Conti ;lion - cood for Ube Roc aamendaClon - mono Ee[f ma[ed Cae[ - -p_ f m�nenes _ None 61 Appendix 5.3.3.2 (continued) STRIP BEWRCN NOR DTA- SONTRERN TRACK AND TINKER CREM SODTH OF DALE ADEN UE S.B. ProRer'y timer - C1[y of Roanoke Location - Between Norfolk- Southern Tracks and Tinker Creek - South of Dale Alen—, S.E. uae - V.—, Cnndltlnn - Cond for Use Rer— sndaeion - None Bscimac ed Cos[ - -C- Coouoenta - None 62 Appendix 5.3.3.2 (continued) Ww"k Fy"ITM] Pro pe rey Cvn er - Hnoker Fnrnl rvire Corp. Location - 4re en hrler Avenue, S.E. along Nart olR- sou[hero hackv PnrkinR Lot and Yord 5pvice Covditlnn - Good Reromuendetion - Nnne Gstimated Coat - _p_ C.—t. - Na ealdence of scl"i t. 63 Appendix 5.3.3.2 (continued) AORFOLR- SOMHERN SLIT ALONG ROANORR RIVER FYORercy Oener - Nnrf olk- 3ou[Le to Raflaay Laca[lnn - Along RoAnnkn Alver Anil Norfolk- 3ocli,11 Tracks - Yeyt of Rridpe S",'. S_V. Uee - Vacsnt Condition - fond Recomaenaa[ioo - None Recima,.d Las[ - -0- Caooencs - No evidence of saectaaent. 64 Appendix 5.3.3.2 (continued) NORWICH Property Rater - Ciry of Roanoke Location - Ruenoke Avenue. S.W. Pea - City Park rnnditson - cooa saromm aaeu loo - none e,lim,ted Coat - -0- Co:meaLa - It c m[ be deteenlned foe a m chae eM. at aaev sad e a laMfill. Me..r and ty pea of material at thie location art anknovn. T1me Of uau In alao unknown. 65 Appendix 5.3.3.2 (continued) STATESn Properly Ovn.r - Cr.s[.r Bank Location - Btatrsman Indaatrfel Park off Mary Linda Avenue. N.E. uae - vaunt U.ditlon - cond Becommendatinn - None C.tiaated Ctat - -0- Crvem¢n[a - site v ..A as . privet. landfill for tires and hvildinp material. when sire ... In th. County. Site was e red an Part of tho o &rc <menc with Coop. r Ind..trlae. (.- Appendix 5.4.8 — Annual DEQ Report pa . C.,A ff g'l F.. Adhess: Plerme u: 9he0R. e. BOx city 9bte Zip U F.# U �naae.I: ]slonber Goyar�aerls (IlU bcal �evoa�it idex¢Yrdss. purre�mul zolidwaste mmageaverupkr.ssWwlwze dots is uukrdedinttisrepon)' Due woes «mpklmyarddV�iNllym obnira�g dats,ttusnPOrtrefle as the ben �onz of nu zalidwszte p1ra�mgwi[tor¢pae s¢a asreciclmgeffoatz f� cY 201J. I certify tluti have PecsaruRy exi»ed and em £emilir wafe ttu iGevuetior� rvbmived x.this foam and ary Muheddacwnn¢z, mdflia ;based a.myiMluuy M[kwse rtedivi�rals vawednnlyxery�seLk fca obGidngRU fic£onxnirm,]believe 4wtthe bmitnd ussomu¢icm is 4ue,acc�saRe ,axed c oalpka I]eeze recmdz wi6be rsde availahk fa evedam�gpl¢poze z, r re gaenea. � d Sigimae Ra4s, P G. Box 1105, Rich=rcL V P. 23218. I' rs Qra,n, soma �.m) l of b eoamzaxa 67 Comtnonwmlth of Virginia Locality Recycling Rate Report For Calendar Year 2014 ftaxiADIPA336f ff kt. FN NIWILQl AI'[ ('lent. t lrlf02'RlIIt bn Reporting S A Waste Rvnmg lfiit' pa . C.,A ff g'l F.. Adhess: Plerme u: 9he0R. e. BOx city 9bte Zip U F.# U �naae.I: ]slonber Goyar�aerls (IlU bcal �evoa�it idex¢Yrdss. purre�mul zolidwaste mmageaverupkr.ssWwlwze dots is uukrdedinttisrepon)' Due woes «mpklmyarddV�iNllym obnira�g dats,ttusnPOrtrefle as the ben �onz of nu zalidwszte p1ra�mgwi[tor¢pae s¢a asreciclmgeffoatz f� cY 201J. I certify tluti have PecsaruRy exi»ed and em £emilir wafe ttu iGevuetior� rvbmived x.this foam and ary Muheddacwnn¢z, mdflia ;based a.myiMluuy M[kwse rtedivi�rals vawednnlyxery�seLk fca obGidngRU fic£onxnirm,]believe 4wtthe bmitnd ussomu¢icm is 4ue,acc�saRe ,axed c oalpka I]eeze recmdz wi6be rsde availahk fa evedam�gpl¢poze z, r re gaenea. � d Sigimae Ra4s, P G. Box 1105, Rich=rcL V P. 23218. I' rs Qra,n, soma �.m) l of b eoamzaxa 67 Appendix 5.4.8 (continued) Locality P xycli g Rah Report For Calendar Year ID 14 PART A: Rayd W Race Cala�- Il:sig4.e fwmilxe P> edbelmaand4u uSwcnim. npm dmPage53,4e 5weakpbuyo ,ryfgrans. & @l'. NPRM .JltpleM4 +MSWDt@osedflXlpO =DUe Remrpei Rate Nb X 100 =�9'0 R @z: CRDDIISaa4abtinH e. Ta R yd a R®daP ideas b. Totes Spill Wash Roved tan4 s. 1Mal Nma- MSW Aesyded ipeas CREDITS _twu & @3: I(PAMS4 CARD RS l A4e d J �RMI+ CREDITS +MSWDispOSe�]X100= Raydvg Rate Pl' + ❑,❑ + ❑ +71 X100 =EJ% R@ d: pply, r¢ AdiePtedRemlPeiRete dl +zaa me lrmR= AguledRem>oag Rate Pz` 9 @5: Kul RemLep Rate' I Sp Wa PlvauaS Dom= 4b ' TsAalsa mtfxeYLBUeCfiom Sf@s3 YW dpaayep(aaeeedSPCeertcepouts obn•etll Bve ReaYe>oep Rote acl�evedbydae Slid \Seash Aamvey LLtiI. ➢LQPerm SO�aO Qtepe el) } ofR 30.:411L1J 68 Appendix 5.4.8 (continued) Locality Rec Uig Rate Repart For Calendar Ye.MM PARTB. BATA not I: P&k4dtayda6le Medada60R 5): Fur= roayPRE6 nxtexielgaurnxdwvkaiau npct g SWPO ardnryUd,NOT mpnnd PBdd fwnrykW 49eaic Glvs Co ®u�gledlelzo Mwvneaz 5'mg ste.vU Yar3 Wean (zulgortedmm!Ahedj IIhs4 �nwd (ddgred m>m!ld!e d) T!xdlez lkez ❑zed Oil ured au xvte:! u,ea sssvnes F1«vaks MoFentiv! ddot:¢ V!]wl!z (!ee gu'a�z el . M (zpecLy -_ U1t (zpecfy_ roT,u. elNa! , (aa• rota emPege z, stty 1) I) iPVtuuedt.MCateguy(.eC MzW ]wo4Pnd A.Re &,R ddu- 'frxryclmgresiSie "meexz❑u (llnmmeWli�. Gnexu!z,¢u6+dm86�nx limaedte Flextic,hber, m3 ¢�suhtim,whihrmue! aBrl a zW! ddex Yus zeps¢!df!¢pmposes W n y!Iv�gtiv £moos mdnmaesruz uetalfxmna mW.uve}drle,epptiarve , or mhexdizcudedmegllv aanmd(ii) ode wazuxan!rzwigaf[a rerpwalNme[xk,glazz,Phz + izz xi!dPaP!z'rtddi ere L Ge ny!led dzp eR 91]c[ere dory o<!zzfmwgm lPel eoli SN rezuan�gmthe luomssean Ms revue aai�reamei.6 a f -laoo � ere code �n.�;.to) rue sdr sWau �aamo.) MATERIAL BBSCRLPTION FACUIWMPBRATIBN TONS OF MATBRLLL f- fxmr. fzmn TOTAL RF CYCIING RBSEDII (Cream 1, W em Page 2, SL p 2 a) CL 12 PO m. 50J0 �waj taFfr IOROIIDIG m Appendix 5.4.8 (continued) L➢cayity Fe yrU g Rate Rapart For Calendar Year 2014 B. sfaaw.hte ne urea MAT®tGL DLSCRWMON RRUMMRTHOD TONS OF MAT®t2AL W TAL S MW WASTR RFUSDD �f1er At 9nn Pn 1, St,2 nJ C. Non -Mw4p LNdWaste Od SI[O Rnyded MATRR DDSCRWUON RRCYCLMGMET OD TONS OF MATRRiaf. TlI TAL NON MSNrRR[YCLR➢ (RRer Atal on Psge L, Sign 2 fJ �Afxedt oftna(2lpeneada£e povisnwv Ae eddedia She A�vt�Refyamlp Rde Pl —_- Xdke SotidWaste PlnakPrg Witlw v�]m +ertMa Sm¢fe , Mfi wh Progrun(SAP1. Ravrnpler M SRR iulude Glass- fyfmrE, Homo Crmposting, Cludsg Roue, olfne Pep¢RMU4on(dsplervh�,MJD -USe Pa➢ets, or Pape TOaml ReTlataan ]M1e SRP nwdbevaflssdedvaiie Said Waste MamSarand Rmfm1➢e alNadu Depetrnad: SAPdesavptiwa: SRPdnfcgitYa'. SRPdesfvptiah: C 2 %.&I. Ettlun>e: ra.mep�,s.e:« nlui::y � � ue n,mw.e :e m.«ia I: a A oaf -:.�: n..�e .nna.:.,:c,. ann :n.•� v �.. ne., -a eee 'd, arum aam 6dg% I . rir:n I'd, d, rt.al:�ee�ar malmarI V ..er:aeee W�ia, �:n ya amp " lwtamen il¢- unb: r yartclNe Aepmn l "o'nM1ileF mertim (ffi5ii 3. Ir'.cM1xe 8nik - m:2a rn h atN :o ih.:n II m Kah I fern rvaA n. a nM1man 5. 8•mahoN M1axa MUUe uoaa. 6_ Hera Nnm wane ?. Mel inlxe:tn E. Hn3ro nv ne „faro m, Iwo,..a� I as n tocv:ine 70 Appendix 5.4.8 (continued) Locality R"li% Rah Report For Calendar Year 2014 mswrxPe 3SmssuFwld OSUx (mvoa urcrwewwalwu. was Era) I13rAi MMIIISPOS® (Hide TM mt Page 3, RM l a Stgi 3) "A45'W DISPDSEDfm aM ygwae ¢!Poi xyaimEUss delxredro agerwiVrda®iEry beg1A t,m�:aammy cr umeeimYrwm7ca maya+oA rTQ.- soao peace) Sure lonanale 71 Appendix 5.4.8 (continued) Locality Rayelvg Rah Report F.P Calendar W.ZUM I. Reoeofam SotidWazh J Meffiial dezmpaen Twu _ YRDd PPb4 -- _ PRDd —_- _ CmlmvRnn _ Damtisa� —_ _ PeMiz _ Othv — _ DLLVr -- _ OSr7 -- TOTA TONS ( dab eoa PVge d, S Wade ReuOm ❑. Rerytlory MUw Nwa.M�vilDal SOtidWade v' Mat®al darvptinn Twu hMssmal Cm Main _ _ PeMi -- _ O�NV Ddur _ TOTAL TONS (ndc drta en Page d, Non- MSWRnyd.O 0. Inooaelde {rtldcLs AenozredaM OannAOad- hu LNe wmberot vehiliztlutNe loeali[iesreee rvednvnM¢zelrentfr�DMHevldu §462 -120'1 dthe f d p IQ •mhiksr®ov vMorvmdn[eiv!d t Avenge mbe perv!ltiek X 1 Tone� T dTeoe (m{B dNS ma Page 7, PAM1fe. R�opR•atiee Mdm Vdude Ita RaaN NOTE zAUCk'E<eLssine "sn Pege 4 trz amid Rxk�y!C Nose marorats m� 9usnzheaar�dfm nr Vu dua tvL of Ni+npnxt. nCQPerm SOJO �.evid) 0 of 8 10r101]Oli 72 Appendix 5.4.8 (continued) Locality Recycling Rate Report Fox fhlacdar Year 2014 Pal C: AeryeLURaie R�mt bu49Otienz _ Amaded RegmWti¢af¢ 4pe DeoeLelmmdd Solid Warm Mmegem¢RPAx¢ 9 VAC ]613610 rt xq.)nqun Yet Solid l>,ESb PknYts[Pdz l5 WP[k Iseflu Commnme atke daebp campbk. ieakedsolidaansta mmea�mertpffiss.5ectba9 VAC ]013013] B k C rSthe Regilefrmsngtreslkeazamb®w ncFlh'gnu R tle tpblmmmicipalselid gaaYed emamineach d nadepkmiig c mnktnfred. bombe rtes nhaYU plan &z¢beFwwtkdscme dWLbemetaexceededmtlnTSez flmddie eakniti[semetkodobyybe kebYed btke pleas Secfim9 VAC ] 6136165 D esmbl sVersletaaymkdn ¢snmmegmertplm¢ @gmR. wIIh odxtg ma wa BO U sk9ll eaOmdmrte depm�albv Mri130 d eamxantlp detn mdcakmktiva rege@edn9 VAC 30� I30 -1]0 B 6 C t¢Om precedrg<akn3¢}ea.SWPUZ wAipgnflatins of 101A W akzz are mlzttmaredmaeofm.weN4leeesICY ) cros ]016 mdfm- -v�1)_ _ rs.°a »ai s - bsmec.+ —maser a-t� ae'.wt¢mtztacas. tsrrarsrreza�enern rc tsswfz' CFZT [6CYWAnONm.�'s,¢av'nc.4�acr. II attquvdthaz aB amomds uelu�d oadixfrnmbe livtl vetaa Q 000 powdzJ,arrsHedro tke mmeztzdwle tm. II eaW we�tz m? eutMOntt, aaLmez cm.Ge carvm@dCO we>�a esmaaz. Ta azurt}vfwllc&�ese esimamS nxmndrdixdnulme�towegte cor¢txzmamGle s atmcked. CudaR bdnviatia� Se.ikm: Fazepmiie vfcema[.memcle Repevtk'g5 WPUmW irtam eti¢. me Me rtdvilualeomPk[iegMkfeam. Lbda Mrmbu [:cvmmma,Pkan lia4e 1¢al>yomimrsa ibav6kdm4e appliable mliiwademana�m mtpffie. Cme�tLtel Anyeieig ]QHe. Satiac Usi�g&veformulne provihdcaLUMe Ye'¢nc)ali�gramsforcke reputag prmdfnm zd¢meR¢e_. ..iedaeflu Recylieg Rate Cakvlatime Seetint Si ®aetae BbJ: SeAU�: Pkaze gwide en actip¢iad sipwex gi¢ ro ze3Zmtapg8ix <omPlete dfom. AYlorfredsigaNTiesse bde Fkecaare OHicec.Aeb.t�a4a¢v.wo8w ]e�Ily hzgmedreprezmdtfrve don SWPUcePma�gertdY Re�ycb�gAate C� Se ,Fan pooide au nq .d id . etire: Pate ESmdPil Rayzleble Met®1(PRMI- FSpoctlle amomd ntms deach FRMCoP?aedf¢t ?cam ]rg� 4e t�ed]rsiMicemlz) davgtke npatagPmiod PAMz rcbdepapa, mebl Pladi, ccetaieu glta ®miegkdvadnade, awoodtc¢iks.taez , seedcdl pad odfY.ers. and mptibeem, bamxies, ele<mmsz. and ¢lermmeiiakap[awedbtdx Dae¢¢taha�fr ®4e Madcgel SOM V.4� IMSWIC¢aa[vfe. Acne mn vedimryalmbe evmreafwea<hkiopmaNe moan mhi] efwMdcha ]ocalYyrecemesn�Gmx ®m9frcm [h= Vig�ia Depmtm4mldf hiotra VehYkz ss>det ¢1611]P! cdtle tZHe of Nrgdaia ]he [Ra1wi�V. seTO Id d all PR[rtz co➢e¢edf¢te cKlitg kxepxenrted as PRldz ssedu Recyli� Ram Cakul line, Pei R: LYalme - Repmtflu � aalmTOEd d eachmmznalferwiudaec} li�aed3 a mmioe�dme y10. F 1411.0 Rtla CMe ofYVgttia:IV ¢ix t¢efa eachtm cfnn.'cbe6+e adte gep¢ued ss'eVSg¢'Sa mW dpmted m a knHiIlPem.ife d�¢vm' 410.1.1908.1 d &e Cb� � Ys ®xix; (ss1s. 9mdweadetonof mry mlianezte mateTkl tlm izremsed med ldil me tcrtefruemhwnof aryronmmezipalmlid •4 @ea[a eeryc4d. IlUtaalan�tm TONS of allmamriYf¢Nw]uremb me mtlenaxda rnpttmsimd az CRbDI]S m4ix Aecyclieg Ram Cakplmim A¢edd Rtap Pmcmlige PoM`- dthemuemun ttc)elagxate mm�daadforthe Solii Weae P]mnzg LbR(SWPfIlmaybetaDmfeta m�i[¢ ndutine(rogam aura mpl ®m4dm✓l ii¢JStdmIIZ Seli3 Wale am:oedqu,e Mby wSm PlmcT¢almedesmaymaexceedfine F+zcmaa�Poivs abovet!e Hays Psrycing Rage sumu Pat RP TRYMaddpm SO Wezle(MMJ]titpo® Repafdetomlamomam TONSRh6WdolY s dspooxdoftr3&e so3a pbxre PlmpiegiF+ ISWYU) duvgtle mpoma�gpenodfm each oftke zoepce <meg¢kz (EioazzkoYl Ccamveial habtimal axdlnrerl_ Fcrtke PmW ^ d 8ekrep¢t'Nipceed "memtz delirmyb e Pe®iadzmeimykndiIl me m d eaon W de-pozalanda aba ieaimiY Wiz. kdahalw W by}aoAccm almildrotbe ncP>hdm OCe h6 W a' Rec Flieg cakuhtim. '4et¢nluei�d n*,... d MS W dxpossdiz eegezmm3az MSWDbpoeed hike R<c� fr�Fate Cakplazrvf OLQParm 50d0 lewd) >of3 lOIE O!]O]< 73 Appendix 5.4.8 (continued) L«ay bt«ylm.ESadntwvm uwaya colts T• 14Wnel UeYme Nb' n Pound a. l AlmimmCm[,Wb1 pe mb' 30.N AbmaomCev. PLnmd Ctrs Nx SJO Al®irmmLmr c CIn 5112 • ps IJ F sCm,WM]• Cln avbr ]50 F vCam, tLn ®d q•oWr 850 A9. aotia &dig [)m [•18Y 5,000 R v Mev ",L.an CO•Ni 3 1 WO M•v ,Le Cb cvbi EO�I,000 M•x 11 "iM] 33 Ce uN CWbcaI, WO[• Cbe ovii ]5 -100 Ce tlN Ce•dbW,Baad Oe mlio 1.0001.000 PYStic PE WLb on L.0-11 Cln mbi 30 -10 PEIE WbIq I sl PlSE B". W1aL 13e1a 30'1 300 Fi�Brad a T' .. x18" 30 " I 1 }00 h�B•ad 6m -Lai 11,000 Pa�ROa• c frMM • W 15 EME Wby lau• Ctrs mbk ECRE R1N 3] "m 10" I00 J00 ffiSE INioa aeJN n °•l0° No lYm1 NOI ',Wma LUCm @e ml.i< 31 ]aSma cEl. v,:,rnatmd.5aa wma, lee.. o•. �e:3.5 3a SdiW Ua U ' No I5L ®mpi 19 CWT Wba)Ltav pn n3s 100 -1000 CWr 6mCavbd Ctr•ovli 1000 -1810 CW[ Cm WI fdx6mi Cme lvyk h0 -SAO GW� WWY R1Ba li Sll • G 33 gvaenda® I[ GWe,IImvbd9 Hmmly mb•s HI 1OO A2—1 Luq IIme fd [ha n¢b' 300130 Lwi, COm 6•mTx 300J150 La.�,V w•d On NL ))0 Weed Cii pu m GuiC CGe mti 1003-1.. 300 01Fx Rro ]ba m. 10 Sn Amo Cm lJ9 IIi•d6SOwN Ctn ]I IIndW hbn(IISmbd� SS Naendm uLb lO�•d[Ll♦ ]]o L6:/l6mv hxa IIi•dNFiya(Cmbd) S1 pYOZdvm lLI —Ql4 3tSLhl MnU Im -Wr Cc @• 20 SO 1 ® -hml, Om 35 I ® -Ami On 103 AwSem q• 8.11 Feod WUq Ao3lA mi ht JS nd>v 131 6cmms'CAI.CW fe V !aL♦ wn fnm YCFB 351[ %19ms trio lb'e TJ beer l'mmlLy if enn On . LYQF -5040 Qk—d) 6eF. 1O1011M 74 Appendix 5.4.8 (continued) M DEQ WmrloeW.eaIt h AfVirgine Locality Recycling Rate Report Calendar Year 2176 DM iomi5030(l ,,,d rm.,amxrmle7 Emil completed form bD: VA- reryding @deq.viMinhgw Solid Waste Plannii,!Jnit Inbrnetion(Ernerin RO 4d4.) solid waex P6nninglln4 Pre,Res airne PRperees Title Prep roes Title Add ass LIR 1 Add ress lire x add Ass li R 5 Phore xumber flreileddress ®te Total Popu6lon}orSW PU Ma M.I.d Pe,ding rote (15 %or35 %) ropulation Lenin, forswpu leportirg _Yearly p quercy _freryr years finermnz[wlole numbersonly)intM1a Velb hghlghced boxesfor PerotaN WW Dkpmed. To[ak willaNOCalcu 6le. 75 MS W Disp zed 1buRM1aN VJas@ mmmertial vY -rite Instrtutb RlVaasR other Otal MS W Appendix 5.4.8 (continued) Enterfaci l ity inforrretionarstl neterial in on l ums A a nd B. Enter to m(wfule numbers onp) in the yellow hghlightecl bnxes. Totals will auto mlCCbte. Credi4P cwhig Reeky Adjtated Ragaliig Rate +5RP r BdPryppeation Maaerbl Tons final R Wky Rate Final Pai le Rate I - EEEA .Mn ents: Add lioal Contacts: rota) Credits Solid waste Reued Fame Wtlod Material To. Total Credits mmmsw mCWIsd P.Iy .114Etkld Material To. Total CREDITSTMT CRdlt fOr 50Y1[P �d1Yt Or1 plOg raT IS RP� SRPdoo r�+te ar ti" $PP doe epp[y ln enl! , 7" Recycling ate5a Yb .I .se Base Re"Cling Rate Base Pate Adjusted Rec11111 Rate Rats wkh crzdh Adjtated Ragaliig Rate +5RP Cred..SRP Credit tier Allox d Base s5 final R Wky Rate Final Pai le Rate So for PRM eta e.aw.:._,ss,z mwy raga Cther,o umes fo rcolleaed data Pwrg Inner .Mn ents: Add lioal Contacts: 76 Appendix 5.6.3 Sample Brochures and Calendars MRS 2017 CT' OF ROANOKE RECYCLING COLLECTION SCHEDULE X71P ©oo ©o ©ooe�oo© ©olo ©lolo© aommo ©eo m�moencmm�momc o ©mmmmm gppppppm ©ommomm, mmmmmmml7�mmmmmmm R7m�m�mR7 o ©m���� ]ID� mmmmm 0IDE7E➢mm ©m Immm����_Bmmm ®� s ©IO ©on© o>000 ©camp mmmmmm ommmmmmm mm ®mmm So1H WaGe Mana(lmenl errcoonges nidenlsW consider ma Wmnwlneand[emaeLirrgas allernalHlSlonWng and baggln( loaves ferdlspesal. Residents ebo atppse touse these meMOdS help W reduce Me overall quenNry of ba pot Neves Rat dry <mws nead m <ollea. You also wthe benMl ofthese anWmloonNlry Gad nneo<1a191 spend gheMameset hpmel Infprme(on ebolrt mwdr.mowing am <pmpmdPg <en be rowa pn M�cllys Rebsln al rRanolu!*wv /aonnrvse. . =e nv xva xaaw =wexe v..v..v1eomai w . �m .11 6+ aw m,l w�i moe"�.n+✓omo %ev— a va xwe rollv... u..ev.QVMa aamuav'o:.im MEM IBM �Inlnln ©elonolo© m� lamM �mmm mmm ®onm ®mom ®amamambmmammmmm m i ©DO ©DD© I ©pl�g.�I�I�II� n�m mmom ammmmmm mammmmm 'mmmmmmm mmmmm ©m fmmmmmmm ®mmmmm D�mmmmm ®® nmmuao 'mmmmmaao DECEMBER ...„."w.®." m,rnb Iraa°wPlrklr uV °rinlw .'°�'°� °ea.a.9ar. w.et Pa nrv.n r° w�• aan uru (ere a wet m.n..rr_ou.r.l><graa..n.r hm.me.m• mom r.me <, ©m ©o mas�mmm m�mmmmta moo��em mmmamammo toMa ®Ra ®�� ®mmmmmmmmm ® ® ®® mmmmmmm � ©mommy So1H WaGe Mana(lmenl errcoonges nidenlsW consider ma Wmnwlneand[emaeLirrgas allernalHlSlonWng and baggln( loaves ferdlspesal. Residents ebo atppse touse these meMOdS help W reduce Me overall quenNry of ba pot Neves Rat dry <mws nead m <ollea. You also wthe benMl ofthese anWmloonNlry Gad nneo<1a191 spend gheMameset hpmel Infprme(on ebolrt mwdr.mowing am <pmpmdPg <en be rowa pn M�cllys Rebsln al rRanolu!*wv /aonnrvse. . =e nv xva xaaw =wexe v..v..v1eomai w . �m .11 6+ aw m,l w�i moe"�.n+✓omo %ev— a va xwe rollv... u..ev.QVMa aamuav'o:.im MEM IBM �Inlnln ©elonolo© m� lamM �mmm mmm ®onm ®mom ®amamambmmammmmm m i ©DO ©DD© I ©pl�g.�I�I�II� n�m mmom ammmmmm mammmmm 'mmmmmmm mmmmm ©m fmmmmmmm ®mmmmm D�mmmmm ®® nmmuao 'mmmmmaao eauP w�lel! u i.m..r.,,e.KU� rm aa�3 uwiairo wu �e mYe�a. <zr r wl Ircvonr r I r r e'o Wnma NOV. 14'17r ] %be4. Nov. 28-Dec. d, xoab Dec. 12- 2 5. zb(fi Barth b -9. xb(7 ,r— ,n.a„ wew >,n. e.ntr.m..,aewe.aar..! le.Nrenea erwavy oMloup wwrt ran w ill erwenlN a.uwa +a.n �! ^eu. xayssl �r M nclai�s.ognlM VnMU4 .Inn Nremra.grRN..rn + e. •ewsre bem.atMlm .1 e, wr DECEMBER ...„."w.®." m,rnb Iraa°wPlrklr uV °rinlw .'°�'°� °ea.a.9ar. w.et Pa nrv.n r° w�• aan uru (ere a wet m.n..rr_ou.r.l><graa..n.r hm.me.m• umlmFPPe doe M'e<eAlyekNUOls r.me <, \r..+ eauP w�lel! u i.m..r.,,e.KU� rm aa�3 uwiairo wu �e mYe�a. <zr r wl Ircvonr r I r r e'o Wnma NOV. 14'17r ] %be4. Nov. 28-Dec. d, xoab Dec. 12- 2 5. zb(fi Barth b -9. xb(7 ,r— ,n.a„ wew >,n. e.ntr.m..,aewe.aar..! le.Nrenea erwavy oMloup wwrt ran w ill erwenlN a.uwa +a.n �! ^eu. xayssl �r M nclai�s.ognlM VnMU4 .Inn Nremra.grRN..rn + e. •ewsre bem.atMlm .1 e, wr wra,.m m<am «ar u. m,rnb Iraa°wPlrklr uV °rinlw .'°�'°� °ea.a.9ar. w.et Pa nrv.n r° w�• aan uru (ere a wet m.n..rr_ou.r.l><graa..n.r hm.me.m• umlmFPPe doe M'e<eAlyekNUOls r.me <, \r..+ aolmebprli�na °unneebm • MW,, w EkaNM ,hraem.M1a s mE asrs- uw Nu rur uuaavn m .ranee �w �v I YY 77 em o =asp ., aM Y.rrzne )<.N+P..tapP P'rx1 n Appendix 5.6.3 Sample Brochures and Calendars PLEASE SAVE THIS SCHEDULE A2016 B 411 1, hd I , nn.a. an 1 11 ,e.,., r� g F ®R " "- B 411 1, hd I , nn.a. an 1 11 ,e.,., Mio.&4j, ®R -, B 411 1, hd I , nn.a. an 1 11 ,e.,., 78 nn.a. an 78 Appendix 5.6.7 Performance Monitor SYSTEM - - - MonWyflepN FY 14)5 S w Wasln NenBpemenl PE16gMBRCE MEASURES JULY RU0 5D qCT Nov OEC J. EE9 YMpI A] N1Y JUNG T.T. 1 WnLL tlp[prt/Eemepf ]Ape] xm4 xmx zm es max zsz3v Awn new Azm vx oo 21611 x,A]. 13. MnYrdaLblaKliq x. NYelirWLct luhlv.f Yt ». WSW 16x. SO MW i2OTS IV w 400% 515(0 1x150 txfm mlb lrntle6. »aeM,alwMima l�vaMN. 1e5. 13]]] 11110 2`A.23 1A. 19. IMm I.SH 115)5 102)] 3633 IB1. 11. GY9MIIICycYq MW .. xaro.,tlwaowa San semw cwnlBana.l lr] B a B a 0 B INU s. Tavel Ww. llwnvl .1.. .1,11 Bm 1.10 ]mH Iaw ON 05 295m 0711 om 3%41 WH. 15. imay NCW,cyOYLNs B SMUp Yma.M6 »up lBno. (HQ•'»Wa uuBYxnrcel 1423 99ss ON iioi7 mx0 1x1. 1111] 1Hn 1169 ON Imlo Im.BS I.me TnvM Waa l]NAII ASS ..0 IN OPo ai loi] 10.m 9xs 0. 0 fo)9 If.I. IAN e,Rple Yma. (Iwnl .IA 1.6Y t03.i6 .1,. 1,01.1 ".It 1xND 1,859]551,111.1] pypcNO Y. TwMiB011esEeM ®I rtlive -lite0 S]0�10 SSS9N E619B3 S.IH.n 9BW.IB 2193.]i 1781. Bba xl 30.A' 0 SBB51 x.91851 ]1)31.]1 IB. iwmq MCVBnI BI»ess g1YG1Mm.MM16. 10 BB )085 Y.x] m.» 1B>I W.W a4M Y9 BI •v1 85 M1.BS 0)5 R5.1 11. Tan of NUx vIYCNON tilpuGalgtlly oavv. YID ]NS )5 ]1W .m ].x190 i6]eBl ).SN.m 1311.31 1050.81 ]5]is 3,1E.31 3,30!1B1 A)HM 71,08. i3. Tcnovl dnuape iecpup aMelaB ree.eee. Ai 11 ]Ape] xm4 xmx zm es max zsz3v Awn new Azm vx oo 21611 x,A]. 13. MnYrdaLblaKliq mlb lrntle6. 5,m6 w .1m2 185im I'M INO. I.Sw 3U3m 25Am JBNIN 3]BBm 3530 3633 IB,I51 11. GY9MIIICycYq MW INU 6]810 119.14 ON 15 SW x1 .1O 53]98 11511 3IS. Sle li Sel 513H WH. 15. imay NCW,cyOYLNs [Bb]pII Om Om OW IN OPo O62 3. 0. Ot 0. 0 0. 18,11 III Tdn dW4I -, pypcNO Wp,pe -lite0 NO. 513]0 109.0 531.64 3]991 N1. 311. 61111 31]0] 891. 6.SSl. n weB.,dl>,pmleam mlm YmnkO. 5ROW 49mm LBmm 5,19xm 5.4V0 6,0%.m 4B ].165 0.8 B6A 56m Sew MAA IA. BYIp lcblM,oNe llme. llw» Bb- 0 w9m ]m 59 NOM eMAO m8.95 SwG 3m .M 8569 61111 61661 110.11 ].90. tp ]anRi6dlBCycYeY6 alude1.1�Opw1 1200 IM.m 41.1] 111M 111.89 IxO Sp 1140 1100 ffi 1.13].5 Tony.0 wc3tlOb albGetl 1MAenYx1 0669 67n 65.10 0.13 6911 m33 1101 11 Ie ]II 061 exm »66 053" xl. Tw NxLwIMMIBiW p»MMIrie4. 1mtl]i m1y1 O.m Om ON om Om Om om ON om 0m a. Tompl of NUaI, WY[1p. IW.m t6 le0]i 1BP 6186 [6.)6 ]B® 1]3]9 i5]0] 1109 xW ]) 6611qp.,- s6mmYSla om E�41 om om Om Om om om om om om a Twee ctlM[g8 am om Om Om om 0m 0m 0m om xem ] 31m Om xpm 21. ]]m elm »m n 41m xex 31] 350 sS8 6]I 21, 603 e]v s 310 Om 0m Om om Om 0m om om 0 om 0.w 79 Appendix 8.1 TABLE I COLLECTION SYSTEM GOALS AND ACTION ITFMC .ITEM 2017GOAL ACTION ITEM ':SCHEDULE '.ESTIMATEDCOST - Increase curbside Continue to look for The City's Sustainability and collection opportunities to replace alley Outreach Coordinator has C -1 percentages with curbside collection On -Going Included in budget D -1 Unique and Continue to listen to our On -Going marketing, and outreach innovative customers needs. Be collection solutions proactive in forming solution C -2 forthe CBD area concepts. On -Going Included in budget D -2 Mandated recycling mandates recycling Asneeded N/A Expand the Big Belly solar Big Belly solar compactors C -3 iLitter prevention I compactor program On -Going are purchased with CIP funds Appendix 8.2 TABLE 2 DISPOSALSYSTEM GDALS AND ACTION IT ITEM 201760AL ACTION ITEM SCHEDULE ''. ESTIMATEOCOST Reduce trash Promote and encourage The City's Sustainability and tonnages recycling options. Educate Outreach Coordinator has transferred to the citizenry on the benefits of funds allocated to education, D -1 RVRA recycling. On -Going marketing, and outreach Communicate with politicians in support of legislature that D -2 Mandated recycling mandates recycling Asneeded N/A Ew Appendix 8.3 TABLE 3 RECYCLING SYSTEM rhGl C GNn G(TION ITF ITEM - 2D17 GOAL ACTION ITEM - SCHEDULE 'ESTIMATEDCOST Increase Educate citizens; encourage The City's Sustainability and The City's Sustainability and participation in participation in recyclingas an Outreach Coordinatorhas Outreach Coordinator has single stream alternative to multiple trash Continue to use educational funds allocated to education, R -1 program containers On -Going marketing, and outreach marketing, and outreach; food waste Discuss the possibility with are userfriendly and On -Going L -1 composting Educate citizens; encourage Dec 30, 2017 The City's Sustainability and Division will "boost" participation in recyclingas an media communication and Outreach Coordinatorhas communications on alternative to multiple trash outreach; encourage citizens funds allocated to education, R -2 Increase tonnages containers On Going marketing, and outreach I approximately $25 -$50 Develop a "What -If "analysis Analysis is in budget; cost off of a food waste collection program TED as a esult of R -3 Food Waste program Decem ber 30, 2017 analysis Appendix 8.4 TABLE 4 LEAF DISPOSAL SYSTEM GOALS ANDACTION ITEMS ITEM 2017GOAL ACTION ITEM- °'SCHEDULE -. ESI7MATEDCOST' Leaf composting at The City's Sustainability and RVRA versus Educate citizens Outreach Coordinator has Rockydale; in regarding the City's Continue to use educational funds allocated to education, conjunction with collection schedule; brochures and calendars that marketing, and outreach; food waste Discuss the possibility with are userfriendly and On -Going L -1 composting RVRA board Dec 30, 2017 TED Appendix 8.5 TABLES COLLECTION SCHEDULE SYSTEM GOALS AND ACTION ITEMS ITEM 2017GOAL ACTION ITEM. SCHEDULE ESTIMATEDCOST The City's Sustainability and Educate citizens Outreach Coordinator has regarding the City's Continue to use educational funds allocated to education, collection schedule; brochures and calendars that marketing, and outreach; particularly bi- are userfriendly and On -Going occasionally, the SWM weekly recycling informative; expand social Division will "boost" collection schedule media communication and communications on and holiday outreach; encourage citizens Facebook, normal cost is S -1 collection ito sign upfor MyRoanoke app I approximately $25 -$50 81 Appendix 11 — Notice of Public Hearing NOTICE OF PUBLIC HEARING CITY OF ROANOKE SOLID WASTE MANAGEMENT PLAN Notice is hereby given that the Council of the City of Roanoke will hold a Public Hearing on Tuesday, January 17, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, for the purpose of receiving comments on the City's proposed Solid Waste Management Plan. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the Solid Waste Management Plan within such reasonable time limits as shall be established by City Council. Persons desiring to speak on behalf of others must have their names placed on the agenda in accordance with regular procedures of the Roanoke City Council. Written comments of interested persons will be received by the City Clerk at any time priorto the hearing. The purpose of the Solid Waste Management Plan is to address source reduction, reuse, recycling, resource recovery (waste -to- energy), incineration and landfilling of residential, commercial, and industrial solid waste generated within the City of Roanoke. Public participation in the development of the Solid Waste Management Plan is required by 9VAC20- 130 -130, Public Participation, of Chapter 130, Solid Waste Planning and Recycling Regulations, of the Virginia Administrative Code (1990), as amended. Complete copies of the proposed Solid Waste Management Plan are available for public inspection in the Office of the City Clerk, Room 456, Municipal Building, 215 Church Avenue, S.W. Comments will be accepted in writing through January 13, 2017, at the Solid Waste Management Department, 1802 Courtland Road, N.W., Roanoke, Virginia 24012. Citizens who desire to speak at the meeting should contact the City Clerk's office at (540) 853 -2541. Individuals with a disability needing an accommodation should contact the City Clerk's office by Friday, January 13, 2017. For further information about the meeting or to comment on or inquire about the proposed Solid Waste Management Plan, contact the Solid Waste Management Department at (540) 853 -2448. Given under my hand this _23 day of December 2016 Stephanie M. Moon Reynolds City Clerk. 82 Appendix 11 — City Council Resolution THIS PAGE RESERVED FOR SWMP CITY COUNCIL RESOLUTION 83