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Home My WebLink AboutCouncil Actions 02-06-17ROANOKE CITY COUNCIL INFORMAL SESSION FEBRUARY 6,20V 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA Call to Order -- Roll Call - All Present welcome. Mayor Sherman P. Lea, Sr. NOTICE This morning meeting and briefings will be televised live and replayed on RVTV Channel 3 following the 2:00 p.m. session on Thursday, February 9 at 7:00 p.m.; and Saturday, February 11 at 4:00 p.m.; and video streamed by Internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (7-0) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss a proposal for the disposition of City -owned property located at 2750 Hoover Street, N. W., where discussion in an open meeting would adversely affect the negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (7-0) ITEMS LISTED ON THE 2:00 P DISCUSSIONICLARIIF CATION AND ADDIT I DOCKET COUNCIL IONSIDELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE BRIEFINGS: Mental Health Services — Roanoke City Jail - 20 Minutes o The Honorable Tim Allen, Sheriff 60 Minutes Annual Public Safety Updates - o Fire /EMS o Police FY 2018 Budget/Financial Planning Work - 45 Minutes Session THE MEETING rINIL MEETING UNTIL CLOSED THE COUNCIL'S CONFERENCE 5 ROOM, ROOM 1, NOEL TAYLOR MUNICIPAL BUILDING. ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 6, 2017 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. All Present The Invocation was delivered by The Reverend Kenneth Lane, Pastor, Trinity Lutheran Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, February 9 at 7:00 p.m.; and Saturday, February 11 at 4:00 P.m.; and video streamed by Internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Parks and Recreation Advisory Board — five vacancies Three -year terms of office ending March 31, 2020 Roanoke Regional Airport Commission — one vacancy Four -year term of office ending March 9, 2021 Access the City's homepage to complete an online application. Expiration of the three -year terms of office of William B. Hopkins, Jr., and Lori E. Vaught as Trustees of the Roanoke City School Board ending June 30, 2017. Trustee Vaught is not eligible for reappointment. Deadline for receipt of applications is Friday, March 10, 2017. Applications, questions and /or additional information, please contact City Clerk's Office at 853 -2541. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. • John H. Turner appeared before the Council to see if the Roanoke City Council will assist in the expansion of one of the Valley Metro bus routes by two miles. The request was referred to the City Manager for further discussion with Mr. Turner. • Robert Gravely appeared for the Council and shared thoughts on ways to boost the economy in the City of Roanoke. Brian McConnell appeared before the Council to seek support of a • community -based action workshop. A Year in the Life" — Community Building Forum and Lab) on Tuesday, February 21 at Freedom First Credit Union. 4. CONSENT AGENDA: (APPROVED 7 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 Minutes of the regular meetings of City Council held on Monday October 3, 2016, Monday, October 17, 2016 and Monday, November 7, 2016. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the Director of Finance transmitting the Financial Report for the month ended December 31, 2016. RECOMMENDED ACTION: Received and filed. C -3 Report of qualification of Cindy L. McFall as the City of Roanoke's representative to the Local Office on Aging Advisory Board for a one -year term of office ending February 28, 2018. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Request of the Roanoke Valley Broadband Authority to provide an overview of the organizations' activities, highlight recent accomplishments and future projects. Frank Smith, President and Chief Executive Officer, Spokesperson. (Sponsored by the City Manager) Presentation received and filed. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance and appropriation of the 2017 Violence Against Women Act (V -STOP) Grant from the Virginia Department of Criminal Justice Services to fund the Police Department's existing Domestic Violence Specialist position. Adopted Resolution No. 40749-020617 and Budget Ordinance No. 40750-020617- (7 -0) 2. Acceptance and appropriation of the FY 2017 Byrne /Justice Assistance Grant (JAG) — Policing in the 21s' Century (Less Lethal Equipment Grant) from the Virginia Department of Criminal Justice Services for the Roanoke City Police Department to purchase a variety of less lethal force equipment. Adopted Resolution No. 40751- 020617 and Budget Ordinance No. 40752-020617. (7 -0) 3. Acceptance and appropriation of the FY 2017 Byrne /Justice Assistance Grant (JAG) — Policing in the 21s' Century (Police Youth Projects, Basketball League Grant) from the Virginia Department of Criminal Justice Services to the Roanoke City Police Department for enhancing police /youth engagement in schools, and after - school programming. Adopted Resolution No. 40753-020617 and Budget Ordinance No. 40754-020617. (7 -0) 4. Acceptance and appropriation of the FY 2017 Byrne /Justice Assistance Grant (JAG) — Policing in the 21" Century (Workplace Violence Prevention Grant) from the Virginia Department of Criminal Justice Services for the Roanoke City Police Department to hire Sigma Threat Management Consultants to conduct training for local law enforcement agencies on workplace violence prevention. Adopted Resolution No. 40755-020617 and Budget Ordinance No. 40756-020617. (7 -0) 5. Acceptance and appropriation of funds for a supportive services grant from the U. S. Department of Housing and Urban Development to the City of Roanoke Homeless Assistance Team for a one year period beginning February 1, 2017. Adopted Resolution No. 40757-020617 and Budget Ordinance No. 40758-020617. (7 -0) Adoption of the City of Roanoke's updated Solid Waste Management Plan. Adopted Resolution No. 40759-020617. (7 -0) Acquisition of real property rights for the Berkley Road Bridge Reconstruction Project. Adopted Ordinance No. 40760-0206117. (7 -0) COMMENTS OF CITY MANAGER. Roanoke Police Programs Recognized as Briaht Ideas • The Ash Center for Democratic Governance and Innovation at the John F. Kennedy School of Government, Harvard University, recently recognized the City's Citizen - Centric Policing Model and its Growth Through Opportunity (GTO) Cadet Program as part of its 2017 Bright Ideas initiative, which honors innovative public programs from across the country striving to improve services, solve problems, and work on behalf of citizens. • The Roanoke Police Department implemented a citizen - centric policing model built on the four tenets of procedural justice: citizen voice, fairness and neutrality, dignity, and respect. • The GTO Cadet Program was designed to give adults with special needs the opportunity to receive career training and life skills as they transition to gaining independence. Participants volunteer for up to 12 hours a week as support staff for the Roanoke Police Department, Roanoke Fire -EMS Department and Sheriffs Office. • Bright Ideas are showcased on the Ash Center's Government Innovators Network, an online platform for practitioners and policymakers to share innovative public policy solutions. Roanoke Wins National Safe and Sustainable Snowfighting Award • For the fifth year in a row, the City's Public Works Department has won the Safe and Sustainable Snowfighting Award from the Salt Institute for excellence in environmental consciousness and effective management in the storage of winter road salt. • Award recipients must meet or exceed nearly 70 different criteria covering storage, equipment, safety, environmental protection, and service. • The Salt Institute honored a total of 87 transportation facilities across the United States and Canada with the award. Roanoke was one of only two facilities recognized in Virginia. Big Lick SOUP Coming in March • The next Big Lick SOUP event is scheduled for Thursday, March 2, 2017 from 6:00 p.m. — 8:00 p.m., at Soaring Ridge Brewery located at 523 Shenandoah Avenue, N. W. • Big Lick SOUP (Supporting Outstanding Urban Projects) is a grassroots, micro -grant opportunity to fund innovative community projects combined with a community meal. • Attendees make a small donation at the door and, once there, will listen to four ideas pitched for improving the Roanoke community. • After hearing the pitches attendees vote on the project idea they like the best, and the project with the most votes will receive all of the money raised at the door, to turn their project idea into reality. • Big Lick SOUP is held twice during the year. Applications can be sent by email to BIgLickSOUPCo7gmall.com. 2017 Leadership College • Begins Thursday, March 16, 2017 • Sponsored by the Office of Neighborhood Services • Classes meet each Thursday evening from 6:00 — 9:00 p.m in the Municipal Building for nine weeks. • Leadership College is an interactive, practical, and engaging series of discussions, lectures, role plays, team building, and related field work that will help you: • Learn best practices in organizing your community • Learn how to access city services • Personally meet those who provide city services • Understand city procedures and policies 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Ferris, as Chair of the City's Legislative Committee, expressed appreciation to the area legislators for advancing the City's 2017 Legislative Program, as well as Council Member Garland. Vice -Mayor Price announced that Feeding America Southwest Virginia (FASWVA), Goodwill Industries of the Valleys and the Roanoke City Police Department will be hosting a community conversation regarding FASWVA's proposed Community Solutions Center development project under consideration for the Melrose area of northwest Roanoke on Thursday, February 9, at 6:00 p.m. in Goodwill's Community Room at 2502 Melrose Avenue, N. W.; adding as community input and support will be paramount to the success of this proposed project — your input is vital! b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. See end of agenda. Recessed at 3:27 p.m., for continuation of Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. Reconvened at 3:57 p.m., in the Council Chamber, with Mayor Lea presiding and all Members of the Council in attendance. CERTIFICATION OF CLOSED MEETING. (7 -0) Reappointed Council Members Ray Ferris and John Garland as the City's Elected Official representatives; and appointed Brandon Turner to replace Wayne Bowers as the City's Technical Advisor representative (commencing April 1, 2017), of the Roanoke Valley- Alleghany Regional Comprehensive Economic Development Strategy Committee for terms of three - years, each, ending March 31, 2020. Reappointed Christopher P. Morrill as the City's Employee representative of the Hotel Roanoke Conference Center Commission for a four -year term of office ending April 12, 2021. Appointed Gloria P. Manns to replace Stephen S. Willis as a Citizen at Large member of the Personnel and Employment Practices Commission ending June 30, 2019. Appointed Walton I. Rutherfoord to replace Terry Wayne Cundiff as a member of the Board of Zoning Appeals for a term ending December 31, 2019. Appointed The Reverend Gary Heaton as a member of the Human Services Advisory Board to fill the unexpired term of office of Susan Reese ending November 30, 2018. 12. ADJOURN - 3:59 P.M. CITY OF ROANOK OFFICE OF THE MAYOR 215 CHURCH AVENUE, S. W -, SUITE 452 ROANOKE, VIRGINIA 24011 -1594 ��PiRalAlNj TELEPHONE. (540)85 }2444 -- — FAX (540)853 -1145 SHERMAN P. LEA, SR EMAIL'. MAYORCROANOKEVA.GOV Mayor February 6, 2017 The Honorable Vice -Mayor Anita J. Price and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Price and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincere, Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES /REAPPOINTMENTS February 6, 2017 Public VACANCIES: Term of office on the Personnel and Employment Practices Commission ending June 30, 2019. Unexpired term of office on the Human Services Advisory Board ending November 30, 2018. Three -year term of office on the Board of Zoning Appeals ending December 31, 2020. Five, three -year terms of office on the Parks and Recreation Advisory Board ending March 31, 2020. Four -year term of office on the Roanoke Regional Airport Commission ending March 9, 2021. Three -year term of office on the Roanoke Valley - Alleghany Regional Comprehensive economic Development Strategy Committee ending March 31, 2020. Two, three -year terms of office on the Roanoke City School Board ending June 30, 2020. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 6, 2017 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss a proposal for the disposition of City -owned properties located at 2750 Hoover Street, N.W., bearing Official Tax Map No. 2430601, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to X2.2 -3711 .A.3, Code of Virginia (1950), as amended. - - -- --------- - - - - -- stopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Asst. City Mgr. for Community Dev. Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Demographics Average Daily Inmate Population - 536 ► 324 inmates were on medication Roughly 62% of the inmate population ► 173 inmates on psychotropic medication 53% of all inmates on medication A 7 �11A M- A 7 �11A Jail - Mental Health Staffing ► Psychiatrist ► M.H. Coordinator ► M.H. Professional ► M.H. Professional 14 hours per week 24 hours per week 16 hours per week 10 hours per week ► Professional Counselor 8 hours per week Combined = 72 hours of M.H. coverage per week AA Jail - Mental Health Cost ► Mental Health Provider and Psychiatrist ► $190,473.00 in 2016 Psychotropic Medication ► $104,000.00 in 2016 Agencies that Assist Blue Ridge Behavioral Health C Basic Services • Meet with inmates to coordinate medications •Schedule follow up psychiatrist appointments •Schedule counseling sessions and case management ODischarge planning and referrals upon release x 2 Planners assigned to the jail Discharge Planners provide both individual and group counseling to better assess client needs , 1�, 1 Alpha Program BRBH currently has a Case Manager for the Alpha Program who meets with every inmate leaving Alpha to return to the community. These inmates include those who had co- occurring disorders and may be on medications and /or psyc. appointments. The C.M. works with clients on issues of housing, employment, and continuity of mental health care. The C.M. starts to meet with them in their last 30 days in Alpha. t,.N0 , SKI /' Staff Intervention Inmates Placed on Suicide Watch 17 17 9 6 18 17 12 19 10 15 11 8 159 Transportati ®n 410 ----- ____ -. 400 390 380 370_.__ -_ -- 360 350 340 .. .. ... .... .. .. 330 - 320 -- 310 300 290 - 280 -- 270 - 260 250 240 <----- - - -__- 230 220 - 210 200 MH Transports NNE 2015 2016 I MH Transports Transportati ®n 400 375 350 325 300 275 250 225 200 Out of Jurisdiction C.1 ftm 2015 2016 Out of Jurisdiction Transportati ®n 180000 175000 __... 170000 165000 160000 155000 150000 145000 140000 135000 130000 125000 2015 Miles Traveled ME s Miles Traveled IJ Financial Impact Transports require two deputies Multiple transports at one time Nights, weekends and holidays Departmental Overtime Expenses 2015 $40,000.00 2016 $45,000.00 These expenses were directly related to mental health and neither identified nor accounted for in the jail budget A( 0 7 Training I (CIT) Critical Incident Training for staff State of Virginia to impose all staff be certified in CIT 40 hour basic CIT certification CIT Training Cost $65.00 Per Person Mental Health First Aid Cost- $45.00 Per Person V ` r Conclusion ► Impact o n staff C6ru No. d (Q) Roanoke Fire -EMS - 2016 Department Activities - 2016 ■] M Community Events ■ Community Walks /Meetings ■ Community Canvasing ■ GTO Program ■ Henry Street Festival • Juneteeth • Pride in the Park ■ Guns and Hoses (Hockey and Softball) ■ National Night Out loll ■ Read Across America ■ 911 Stair Climb Prevention Activities 0 • Get Alarmed Virginia Summit * Smoke Detector Program ■ Safe Sleep Campaign ■ City School Art Contest ■ Child Safety Seat Inspection Fire Marshal Inspections - 2016 New Inspections 1,904 Re- Inspections 1,399 System Tests (Fire Alarm) 473 Plan Reviews 625 Consults 938 Permits Issued 580 Other Related Inspection Activity 652 Total 6,571 Demand For Service 30,000 25,000 25,529 20,000 15,000 10,000 5,000 W 2012 1 2013 1 2014 26,083 2015 2016 • EMS 19,871 199754 20,429 20,945 22,165 • Fire -52887 5 525 5J00 5 138 5 623 ■ Fire ■ EMS Overall Demand For Service Increase 6.5% EMS Demand Increase 6.0% 100% 95% 90% 85% 80% 75% 70% Structure Fires Travel Time Performance 93.40% ° V/0 ° 2.00% o � o �— Fire Response -First Due — - Effective Response Force - ERF First Due — 4 minutes or less 90% >, ERF 8 minutes or less I 1 '(a RP,E 'V 1 cMC ryA Significant Fires WAII 80 70 60 50 40 30 20 10 0 aviZ 2013 2014 2015 2016 -�— Working Fires po �N�Oyr CU FIRE .�. 3' Epps 1w Cause of House /Building Fires 25% 1% • Accidental Incendiary • Undetermined • Natural Arson So 45 40 35 30 25 20 15 History 2010 2011 2012 2013 2014 2015 2016 -•-- Arson Fires $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Annual Fire Loss History $2,523,330 $3,475,245 7,382 $0 1 1 2012 2013 2014 2015 100% 75% 50% 25% 0% tructure Fires Confined Fire to Floor of Origin 2012 2013 2014 2015 2016 +- % of Fires Confined to Floor of Origin Nonxax� Y�FIDE �7� CMS nA b.,n. Critical - Advanced Lite support 100.00% 75.00% 50.00% 25.00% 0.00% Response Time Performance 5 Minutes or Less 90 Percent of the Time 2012 2013 2014 2015 2016 7r- ; 100.00% 75.00% 50.00% 25.00% 0.00% Advanced Life Support Response Time Performance 8 Minutes or Less 90 Percent of the Time 2012 2013 2014 2015 2016 Basic Life Support Response Time Performance 95.00% 90.00% 85.00% 12 Minutes or Less 90 Percent of the Time 80.00% 2012 2013 2014 2015 2016 EMS Demand for Service Trend 23,000 22,000 21,000 20,000 19,000 18,000 17,000 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 22,165 — Demand EMS Demand for Service Time of Day 1,400 1,200 1,000 800 600 400 200 Two Peak Demand Ambulances Staffed Part-Time EMS Personnel & Jefferson College of Health Science 0 I , 65 0p °o °o 00 o° o° o° o ti o do tiff' y�. yti° titi — Demand EMS Demand — System Impact 15,600 15,200 68 % Transport Rate 14,800 - 14,400 - 14,000 -_ 13,600 - - -- 13,200 12,800 12,400 12,000 11,600 11,200 Transports Increase Demand on Mutual Aid Slight Decline in Performance Numbers ■ 2013 Driving Factors ■ 2014 0 Community Health 2015 0 Inappropriate Use of * 2016 Service pO�Ngle FIRE k EMS HA Recruitment and Diversity • Regional Hiring Process • Regional Recruit School ❑ Web Site W orkforroanokefireems. com �M ou„na x�4w+bMie: m mom n xM P�hMga�� NwYINe,NM4�MwnM•. p,xJrm��em:w9'�wM ltnun MrMOe {MylYru lAnpNMMyI�MNm,IYLnu rcMmiNwk um,n.,w.am..mmme�. xEtm�NmmMwlrtgNniMF BwpeYefv¢�H1Snrry:map p!IPe :mrywtlue Y(pel8�miunlu.u9n. PW ennmm�epvvMr u P M AYw., eea a Y:m'm mJr .ry nnNmr,mv. mrAUYmyia� Activities for 2017 ❑ Re- Accreditation — May 2017 ❑ EMS 2020 Dispatch Policies Community Partnerships Redefine the EMS Program ❑ Continue Enhance Recruitment Initiatives Recruit school this fall ❑ Training Officer Development ❑ Design new Fire -EMS Station 7 Uonuake N7/ FIRE � Quest-ions Facebook.com Twitter.com Roanokeva.gov/FireEMS Workforroanokefireems.com cs la cC LK>) ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse, We are RPD 21sT CENTURY POLICING CONCEPTS • Building Trust & Legitimacy • Community based initiatives- - Star City Reads — Homework Helpers — Lea Summer Basketball — Thankful Thursday — HOPE Initiative — Youth Summit — Saving Our Youth — Big's In Blue — Senior Sidekicks 'v ;v I f� 5 a ' ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD CONSTITUTIONAL SAFEGUARDS • Freedom of expression • Collaboration with Community • Policies and strategies — Proactively addressing issues of crime —Strategic deployment of resources to: • Reduce crime • Improve relationships •, Facilitate improved relationships, community support and cooperation ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD BASIC ACADEMY STATUS • 72s' Basic Academy (1 0 graduates, Dec 16th) — 30% female - 10% minority • 73r6 Basic Academy (tan 3, 2017 - 17 recruits) — 17% female - 23% minority a� w' `" 1 ROANOKE POLICE DEPARTMENT � Reliable, Professional, Diverse; We are RPD COMMUNITY POLICING & CRIME REDUCTION • Seeking outcomes that promote "least harm" resolutions • Multi- disciplinary approach to community issues • Working with the communities to identify problems and concerns -i — Gun Violence — Association Violence — Part 1 Crime trending upward Nationally 3 -5% i 1 ZONE 4 (NW) Population 28,504 Population 23,717 Total CFS 26,862 Total CFS 21,385 Zone 2 Citizen Initiated CFS 25,055 Citizen Initiated CFS 20,458 Police Initiated CFS 1,807 • Police Initiated CFS 927 Traffic Summonses 2092 20116 4 7 Traffic Summonses 2114 Traffic Summonses 23.07% Traffic Summonses 23.31% T/S Rate Per 1000: 73.39 T/S Rate Per 1000: 89.13 ZONE 3 (SW) .. ZONE 1 (SE) Population 25,947 Population 21,260 Total CFS 20,974 Total CFS 23,976 Citizen Initiated CFS 19,507 Citizen Initiated CFS 21,548 Police Initiated CFS 1,467 11rZone + Police Initiated CFS 2,428 Traffic Summonses 1832 Traffic Summonses 3029 Traffic Summonses 20.21% • Traffic Summonses 33.41% :1c u3rs aa.- atmn -an fa .. .... T/S Rate Per 1000: 142.47 99,428 total CFS 2015 e ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse: We are RPD VICTIM/ OFFENDER ASSOCIATION 2016 Homicides: Victim/ Offender Association 67% 2016 Aggravated Assaults: Victim/ Offender Association 33% Stranger/ Offender Unknown Knew Offender 75% 25% Stranger/ Offender Unknown Knew Offender Offense 2015 2016 % Change Difference of Incidents Aggravated Assault 137 159 16% 22 DV Aggravated Assault 60 63 5% Homicide 11 12 9% 1 Rape 27 27 0% 0 Robbery 67 117 75% 50 Subtotal 302 378 25% 76 Burglary 451 418 -7% Larceny 3218 3599 12% 8 Motor Vehicle Theft 185 223 21% 38 Arson 23 29 26% 6 Subtotal 3877 4269 30% 392 :OANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse, We are RPD YEARLY COMPARISON 2015 • Violent Crime Incidents: 302 • Property Crime Incidents: 3877 • Total Part 1 Incidents: 4179 • Total Decrease over 2014= 8.35% 2016 • Violent Crime Incidents: 378 • Property Crime Incidents: 4269 • Total Part 1 Incidents: 4647 • Total Increase over 2 01 5= 11 % Since 2013 and the evolution of Geo 3.0 Violent Crime has decreased 10.63% Property Crime has decreased 9.59% Total Part 1 has decreased 9.67% ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse, We are RPD VICTIM RISK FACTORS Late night hours of l Opm- tam Guns, Alcohol, and Drugs Risky Social Behavior and Associations ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse: We are RPD ROBBERIES Associations 53 ill 67 64 2Gi1 2016 ROANUKL POLICL DEPARTMENT I Reliable, Professional, Diverse, We are RPD OPIATE IMPACT Roanoke AOR accounts for 14% of Virginia's population and 35% of the states Opiate dosages and is nearly twice the National average. Washington Field Division 30 25 20 15 10 Stolen Guns Jan Feb Mar Apr ,, Jun Jul Aug Sep Oct No: Dec Sri)- 500 c 0 U m E 400 U 1: m a 300- 200- QONXGUNI■10 Partl Crime Forecast 200E 20 1] 20'2 2014 2018 2018 Year zOANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD 2017 PRIORITIES • Response to Mental Health Issues • Downtown — Amtrak Station — Residential Development r Response to Homelessness r lqp • Crime Reduction — Larceny — Violent Crime — Community Awareness . A - 4 2016 Part 1 Crime by Zone Zone 2015 2016 1% Change Zone 1 Violent Crime 60 95 58.33% Property Crime 906 1070 18.10% Total Zone 966 1 1165 20.60% Zone 2 Violent Crime 56 80 42.86% Property Crime 1286 1404 9.18% Total Zone2 1342 1484 10.58% Zone 3 Violent Crime 64 60 -6.25% Property Crime 764 782 2.36% Total Zone3 818 841 1.69% Zone 4 Violent Crime 122 144 18.03% Property Crime 921 1014 10.10% Total Zone4 1043 1158 11.03% Citywide Total 4179 4649 11.15% C. Phauk, Senior Analyst, RPD, 212117 O \ cO P, �� river m 3 .. p2�• G TP Oq . pP • �ANG`AV.NW • = p O rc SNENANOpANAVE • • Op "PWW \3E PV /'ATTE'S.•AVESW\ U? _\MpF VESW p,,CN,ESt SSS MEMORI AL gVES`N ELM gVESW O Ilk VA L_ i® (HANG[ YOUR PIASPIUM = I" .. . e enN NEWENI Agenda • Approach to Budgeting • Operating Budget Development — Price of Government — Budget Development Process Status — Balancing Summary — Next Steps • Capital Planning Historical Reductions to Balance the $11 $9 - w $7 c ° $5 $3 $1 Budget 9 jj7.2 5.1 L 1.2 0.8 1.2 ooqI�o<y�o��tio��o��tio��o $30.5 million of reductions since FY 2007 Inflation Adjusted Adopted General Fund Budget Comparison $280.0 $260.0 $240.0 $220.0 $200.0 2$180 -0 $160.0 `m $140.0 O Q$120.0 $100.0 $80.0 $60.0 $40.0 $20.0 3 $273.0 $280.1 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 (Unaudited) (Adopted) City of Roanoke Assure a desirable region where Priorities judicial needs are met and citizens feel safe in their community. Safety Enhance Roanoke's exceptional vitality as an attractive, diverse, culturally inclusive, vibrant Livability and active city in which to live, learn, work and play. Maintain and build quality infrastructure that supports healthy residential neighborhoods, successful commercial areas, and accessible public facilities and amenities. Cultivate a thriving business Infrastructure Government Provide exceptional, yet cost competitive government Human services that are collaborative, S2N}IC0S transparent, responsive, and innovative. Foster a caring community that utilizes an equitable, regional, and collaborative approach to encourage preventative measures, intervention services, and self - sufficiency while providing a social safety net for citizens. Price of Government Revenue Estimate by Major Category Fiscal Year 2018 20.9 %\ 5.1% Property Tax Intergovernmental Other Local Taxes Sales Tax Other Revenue Decrease of 0.9% when comparing the FY18 estimate to the FY17 Adopted Budget (In Millions) Property Tax $ 116.0 Intergovernmental 70.1 Other Local Taxes 58.3 Sales Tax 20.1 Other Revenue 14.2 Total $ 278.7 20.9 %\ 5.1% Property Tax Intergovernmental Other Local Taxes Sales Tax Other Revenue Decrease of 0.9% when comparing the FY18 estimate to the FY17 Adopted Budget Projected Revenue by Major Category Fiscal Year 2018 Real Estate Tax Personal Property Tax Sales Tax Prepared Food and Beverage Tax Business License Tax Transient Occupancy Tax Other Local Taxes Permits Fees and Licenses Fines and Forefeitures Revenue from Use of Money /Property Health and Welfare Fundingfrom Commonwealth Other Funding from Federal and State Charges for Services Internal Services Other Revenues Total General Fund Revenues FY18 $Growth/ %Growth/ FY 17 Prelimary (Decline) From (Decline) Adopted Estimate FY 17 Adopted FY 17 Adopted $ 81,000,000 $ 82,200,000 $ 1,200,000 1.5% 22,800,000 22,800,000 - 0.0.0/ 22,000,000 20,100,000 (1,900,000) (8.6 %) 16,000,000 16,218,000 218,000 1.4% 13,621,000 12,900,000 (721,000) (5.3 %) 4,600,000 4,150,000 (450,000) (9.8 %) 35,913,000 35,964,000 51,000 0.1% 1,147,000 1,077,000 (70,000) (6.1 %) 1,284,000 1,006,000 (278,000) (21.7 %) 221,000 236,000 15,000 6.8% 29,999,000 28,874,000 (1,125,000) (3.8 °%) 40,864,000 41,183,000 319,000 0.81Y 8,183,000 8,098,000 (85,000) (1.0%) 2,832,000 3,329,000 497,000 17.5% 628,000 573,000 (55,000) (8.8 %) $ 281,092,000 $ 278,708,000 $ (2,384,000) (0.8%) Net FY2018 Local Tax Impact Local Tax Revenue Projection Variance ($1,602,000) RCPS expenditure adjustment ($632,500) CVB expenditure adjustment ($168,750) District Taxes expenditure adjustment ($36,000) NET IMPACT ($764,750) 3 Preliminary Identified FY 2017 -2018 Expenditure Adjustments Total: $4,691,162 • Medical — $1,212,939 — Five months of CY 2017 increase - $366,447 — Seven months of CY 2018 anticipated increase of 15% in employer share - $846,492 • Retirement — $834,875 — Increase in rate from 15.81% to 17.04% • Reserves - $250,000 — Increase in base funding above current $1.125M level • Debt Service - $250,000 — Multi -year plan to restore debt service funding for future years • FLSA - $202,848 (implementation on hold) • Employee Compensation - $1,940,500 — 2% Salary increase 9 Current Steps in Budget Development Process • Recognition of approximately $5M of known cost increases in addition to revenue contraction • Distribution of reductions totaling $5M • Reduced offers submitted with impacts noted ✓ Supplementals allowed to request restoration of proposed reductions ✓ Inflationary cost increases and new supplementals submitted separately ✓ Management and Budget staff review at object code level by department ✓ Priority Teams currently reviewing all offers to rank and make funding recommendations Economy $1,414,479 Education 1,834,475 RCPS 79,770,300 Good Government 17,565,087 Human Services 35,133,327 Infrastructure 21,599,094 $8,300 36,700 0 424,747 1,024,767 384,983 Livability 15,315,074 436,409 Safety 66,050,582 1,905,746 Outside Agencies (base does not yet 8,464,642 0 reflect any reductions) Reserved Allocations 26,453,569 0 TOTALS: $273,600,629 $4,221,652 Price of Government Variance $154,40 136,29 476,81 66,970 562,542 332,730 926,114 221,841 M! 0 $1,577,179 5 0 2,007,470 79,770,300 6 18,466,650 36,225,064 22,546,619 16,084,213 68,882,472 8,686,483 3,791,539 30,245,108 $6,669,247 $284,491,527 $278,708,000 ($5,783,527) Next Steps • Priority Teams complete extensive review and make prioritization and expenditure recommendations to Budget Committee • Budget Committee review • March 6, 2017: — Update on Price of Government — Offer Rankings — Balancing Strategies Capital Project Planning • Maintain Current Capital Assets • Bridge Renovation • Curb, Gutter and Sidewalk • Storm Drains • Infrastructure Investment for Livability and Economic Development • Bridge Replacement • Curb, Gutter and Sidewalk • Streetscape Projects • Storm Drains • Civic Center • School Maintenance • Targeted Livability Investments • Parks and Recreation Master Plan • Libraries Investments made within parameters of debt policy. Current Debt Issuance Plan FY 2017 -2021 Project 2017 2018 2019 2020 2021 Total RCPS $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 25,000,000 Bridge Renovation 8,050,000 - - - 11,000,000 19,050,000 Library Master Plan 2,845,000 2,769,000 550,000 5,000,000 - 11,164,000 P &R Master Plan 2,500,000 2,500,000 2,500,000 1,000,000 1,000,000 9,500,000 Civic Center - 1,500,000 1,500,000 1,500,000 1,500,000 6,000,000 Stormwater Management 1,620,000 2,000,000 2,000,000 2,000,000 2,000,000 9,620,000 Curb, Gutter and Sidewalk 1,000,000 1,500,000 1,500,000 1,500,000 1,500,000 7,000,000 Streetscapes Improvements 500,000 500,000 500,000 500,000 500,000 2,500,000 Fire Facility Master Plan - 810,000 5,400,000 - 645,000 6,855,000 911 Center 1,500,000 10,000,000 - - - 11,500,000 Street Improvements 3,500,000 700,000 - - - 4,200,000 Total $ 26,5151000 $ 271279,000 $ 18,950,000 $ 16,500,000 $ 23,145,000 $ 112,389,000 • Adding $250,000 each year to have sufficient debt service funding for current CIP - 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0% Debt Service as a % of Total Expenditures 9.9% 9. % 9.5% 8.2% 8.8% 8.0% 8.3% 8.6% 8.9% 8.2% zulz 2013 2014 2015 2016 2017 2018 2019 2020 2021 Fiscal Year • FY 2017 through 2021 updated for issuance of WVRIFA in 2017 Assumes 0% increase in operating expenditures FY 2018 through 2021 using FY 2017 projected expenditures as the base year • Includes planned Debt Issuance FY 2017 through 2021 10% Debt policy limit Schools • School Improvements Project Funding: • Current Debt Issuance Plan: - FY 2017: $5,000,000 - FY 2018: $5,000,000 - FY 2019: $5,000,000 - FY 2020: $5,000,000 - FY 2021:$5,000,000 Additional $7.7 million needed for both FY 2018 and FY 2019 for Fallon Park Elementary, the Hurt Park gym and maintenance upgrades Continued commitment of $5,000,000 of debt capacity reserved for school projects — Planned spending includes renovation of elementary schools (TBD) and maintenance upgrades Bridge Maintenance, Repair and Renovation Program • Project Funding — Current Debt Issuance Plan: • FY 2017: $8,050,000 • FY 2021: $11,000,000 • Additional funding need of $11M identified for Main Street/ Wasena replacement in FY 2022 • $440,131 annual cash funding in current operating budget • Will seek revenue sharing funding Library Master Plan • Project Funding: — Current Debt Issuance Plan: • FY 2017: $2,845,000 • FY 2018: $2,769,000 • FY 2019: $550,000 • FY 2020: $5,000,000 • Branch expansion and renovations for Melrose, Countryside Storefront branch, South Roanoke e- branch as well as the completion of the Main Library renovations • Additional funding of $13M needed for Melrose renovations and $300,000 for ugrades at Gainsboro Branch. Parks and Recreation Master Plan • Tinker Creek Greenway — FY 2018 and FY 2019 funding designated for extension of Tinker Creek Greenway — RSTP funds of $1.51VI allocated to project — VDOT Urban Funds can be reallocated from Orange Avenue Improvement Project - $3.11VI • Project Funding: — Current Debt Issuance Plan: • FY 2017: $2,500,000 • FY 2018: $2,500,000 • FY 2019: $2,500,000 • FY 2020: $1,000,000 • FY 2021: $1,000,000 • Parks and Rec Master Plan update to be presented during future briefing. • Roanoke River Greenway — Needs additional $3.51VI — RSTP allocation of $1.51VI Fire Facility Master Plan • Project Funding: — Current Debt Issuance Plan: • FY 2018: $810,000 • FY 2019: $5,400,000 • FY 2021: $645,000 • Revised Estimates by Station: — Station 7 - Memorial Ave. SW - $5.4 million — Station 2 - Noble Ave - $8.4 million Station 8 - Crystal Spring Ave. SW - $9.9 million 911 Center • Project Funding: — Current Debt Issuance Plan: • FY 2017: $1,500,000 • FY 2018: $10,000,000 Construction of new 911 Center: • Revised expense projection of $7.5M Additional FY 2018 -2022 Identified Capital Needs • RCPS — Additional $15.4M for replacement of Fallon Park Elementary School • Bridge Renovation — Additional $11M in FY 2022 for Main Street /Wasena bridge replacement • Library Master Plan — Additional $1.3M for Melrose renovation and $300,000 for Gainsboro branch upgrades • Fire Facility Master Plan — Station #2 — Noble Avenue - $8.4M — Station #8 — Crystal Spring Avenue SW - $9.9M • Public Works Service Center — $1.2M over multiple fiscal years • RCIT Project Improvements — Road improvements and other project costs - $1.5M with project completion by FY 2021 Additional FY 2018 -2022 Identified Capital Needs(continued) • Fire -EMS Airpacks - $1.4M — Applied for grant funding • Passenger Rail — Based on Amtrak requirements of approximately 5,000 sf, future station - $2.5M by FY 2022 • Downtown Master Plan • Fleet Capital Replacements — Multi -year approach for Solid Waste and Fire -EMS vehicular replacements — • FY2018: $3.5M • FY2019: $1.71VI • FY 2020: $1.6M • FY 2021: $600k • FY 2022: $600k — Debt service to be paid from annual Fleet Capital funding • Williamson Road Improvements - $6.5M Additional FY 2018 -2022 Identified Capital Needs(continued) Technology — Revenue System - $1.5M — Digital Radio - $3.5M; FY 2018: $0.5M; FY 2019: $1.5M; FY 2020: $1.51M — Telephone System replacement - $520,000 Potential FY 2018 Capital Projects (Cash Funded ) Project Amount Bridge Maintenance 440,131 YMCA (511 of 5 allocations) 100,000 Virginia Museum of Transportation (4th of 5 allocations) 100,000 Jefferson Center (411 of 5 allocations) 100,000 TOTALS $740,131 Next Steps • March 6th: — Follow -Up Information — Update on Capital Project Planning February 8, 2017 The Reverend Kenneth P. Lane Trinity Lutheran Church 4040 Williamson Road, N. W. Roanoke, Virginia 24012 Dear Pastor Lane: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, February 6, 2017. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, Stephanie M. Moon Reynolds, M City Clerk SMR:aa CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chmr h Avenue, 5. W., Suite 456 „,r Roanoke, Virginia 14011 -1536 'relephmm: (540)85] -2541 1 Fnx: (541))953 -1145 STEPHANIE M. MOON REYNOLDS, MM(' f; nmil: elerk(n rommkeva.UU° ('E('ELIAF'.M('('OY Cif) Clerk Deaut, Cill Clerk ('E('ELIA T. W EBB, ('M(' A,6oanl Depnry, ('It) ('lerk February 8, 2017 The Reverend Kenneth P. Lane Trinity Lutheran Church 4040 Williamson Road, N. W. Roanoke, Virginia 24012 Dear Pastor Lane: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, February 6, 2017. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, Stephanie M. Moon Reynolds, M City Clerk SMR:aa eS� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chinch Avmule, S. W., Suite 456 Itmumke, Virginia 24011 -1536 depbnae; (5411) 853 -2541 Fan: (5411)953 -1145 L: nmil: vlerkGl runnplavu.go, 5'r1(Ill)ANll( M. MOON HVI'NOLIIS, MM(' (Sly Clerk February 7, 2017 Christopher P. Morrill City Manager and Vice - President of Operations, Greater Roanoke Transit Company Roanoke, Virginia C'h('4:IAA P. MC'C OI nept, ('lly (' crk ('HC ELIA'1'. W4BB, CM(' M a ismnl UepaV' City Ili k Dear Mr. Morrill: I am attaching copy of a proposal for expansion of a Valley Metro bus route to encompass a portion of Garst Mill Road in Roanoke County, as submitted by John H. Turner, Jr., Board Member of Rebos, which proposal was before the Council of the City of Roanoke at its regular meeting held on Monday, February 6, 2017. The proposal was referred to you for a follow -up meeting with Mr. Turner. Sincerely, S�..nie� l MC r°Q� St phanie M. Moo MC� City Clerk Attachment PC: John H. Turner, Jr., 2505 Avenel Avenue, S. W., Roanoke, Virginia 24015 Sherman M. Stovall, Assistant City Manager for Operations and Assistant Vice - President of Operations, Greater Roanoke Transit Company Carl L. Palmer, General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 Kevin Price, Assistant General Manager, Valley Metro, P. O. Box 13247, Roanoke, Virginia 24032 A Proposal For the Expansion Of a Valley Metro Bus Route To encompass a portion of Garst Mill Road. For the review by: Christopher P. Morrill City Manager City of Roanoke Roanoke Rebos, Inc. 4231 Garst Mill Road Post Office Box 4084 Roanoke, Virginia 24018 TAX ID# 52- 1563112 A 501C Tax Exempt Corporation February 6, 2017 The purpose of our request is to see if the Roanoke City Council will assist in the expansion of one of the Valley Metro bus routes by two miles. Our rational for this request is the following: By expanding the service area of the route #62 as defined on the enclosed map # 1, Valley Metro would be able to service at least three additional areas of the valley that currently have no bus stop closer than a one mile walk. ➢ Area one would include Roanoke Rebos which is located at 4231 Garst Mill Road. This facility offers more recovery meeting for drug and alcohol abuse than any other location in the Roanoke Valley. These meetings are held every day of the week for 365 days a year. Many of the people best served by these meetings do not have private transportation and therefore bus service would certainly increase their opportunity to participate in this recovery process. Rebos is also willing to erect a shelter at no cost to the city for those individuals waiting for a bus. This shelter will be available to the public at large and would not be limited to those who might be attending meetings at the facility. ➢ Area Two could be at the entrance to the Villages at Garst Creek located about 150 yards up the road from the Rebos Facility. This is an apartment complex designed primarily for low income residence many of whom would find bus service of great help in accommodating their transportation needs. Area Three on Garst Mill Road could include Cave Springs Corner Shopping Center. I am sure both employees of businesses at this center as well as customers would find bus service attractive. Map #1 shows the route as it current exists. It is located in the bottom left had corner of the map and includes Red Rock and Fleetwood Roads and is highlighted in yellow. Currently the bus travels west on Brambleton Avenue and turns RIGHT onto Red Rock where it stops. It then proceeds about a block north on Red Rock and turns RIGHT onto Fleetwood and in turn returns to Brambleton Avenue. This is shown on Map # 2 and Map # 3 in the Pink Highlighter Our suggestion is to follow this same route but to execute ahLEFT HAND turn off of Red Rock onto Fleetwood and proceed for 6/10 of a mile and then turn LEFT onto Garst Mill Road. This is shown on Map # 2 and Map # 3 in the Blue Highlighter This will allow Valley Metro to service the three previously outlined areas on Garst Mill Road. When the bus reaches the intersection with Brambleton Avenue it would then just turn left at the light and return onto its original route. All of this additional service will only add two miles to the existing route, yet it has the potential to make a very positive impact in the transportation needs of a many people. We are asking for the guidance of this council to know the best direction in which to proceed in order to see this route addition brought to fruition. Thank you, l ohn H. Turner, Jr. ebos Board Member Rout nmauon Imona.yv.......yr TO C7 Shopping e\a\ \o 11ma W9tb (Chat aOeb NUnEx 9MkMa6095dkn) � C96r966a carptW Q 5 Q © @ CM Caul 6:16 5:25 6:55 696 5:56 am 616 815 83D ease am 5:65 7:05 7:15 SIB 4:15 4:26 496 4Ali 4:56 806 8:03 815 a38 615 695 865 906 9:15 9:16 936 895 946 9:56 10.06 40P.16 1916 Igo 10:36 i9A5 10.56 11:95 11.15 11:16 1135 11:36 11:45 11:55 12:05 1215 1216 1236 12% 12:8 1266 1:06 1:16 1:16 135 1:95 195 1:55 205 2:15 216 225 135 2M I ads 3.16 3:16 3:26 395 9AS 255 4:06 4.15 4:15 436 IN 4A6 4:56 5:05 515 816 5:26 6:36 696 6:66 806 a.is 5,I5 6:26 6:35 SAS 6:56 7:05 7'.15 715 735 7:96 7A6 799 604 816 5:15 538 a." am ZZHlgh -_ sa The following routes are served by the same bus (no transfer needed at Campbell Court): 22 and 61 62 and 21 26 and 65 66 and 25 AS'l mr rrr.. rr 7nduWas m�l R ~ yASe• ti Park Virginia Heights IIE Elementary 7 Pahick Henry High School Shrine Hill Park OTime Point (Closest Route Number Indicates Direction) Route Number and Dlrectm Landmark Route Variation — g16F1' Brandin Court N Elementary ED AI ®COBBSPut �, 1 PSIa9�rTa Hurt Park Elementary Salem AVe Tne,.i adon Campbell r clue Museum _ CBBTI 7 :.- m 05 c ma Abell N ❑Larry Learning `fie n Centel Pal �_,.. Eim Avenue LL Pofl Federal Building Highland Park 7v TO C7 Shopping e\a\ \o Center � O O ® Peak Service (MondayfddaY) Tne PA9a (CIaalRaae Nwn6erlMlcelea Olndkn Cas tall ee ,lamas Madison O O Q © 5 Coun lee Junh3 Ho 6:16 5:25 6:55 945 IBM 5:55 7:56 5:65 715 5:16 7:25 5:26 7:35 8.. 5 7:46 845 7:68 8:56 9:06 9:66 496 SIB 4:15 4:26 496 4Ali 4:56 806 8:03 515 5:15 825 an 8:35 6-.% 645 5:65 V Gm4wvbnwmnwr •ebwxe.wvMW�1'%aabr+camn+.bn. Google Maps R d.NxrCM vngy� 4 = uafS ems b n�•ae ... 'aa s �.e �' g�a` y 6 iy a w= weo a p° o,w°xu � � a Google Q m .p R Map JaW ®201]Goo& 500fi -v(N"V-v * -2- feet 3000 A Google Earth meters, 900 `C N %, `K 3 "Keeping Roanoke Real" Community Building in Roanoke Good afternoon Mayor Lea and members of the council. My name is Brian McConnell, a co- founding director for Roanoke Community Ecosystems, o 501 c 6 nonprofit we're currently forming and, community - advocate for leadership effecting greater social and economic equity (see - "Leading an Innovation of Economic Democracy" - 2015). As you may recall from my presentation before city council last month, I'm seeking your support of a community -based action workshop ( "A Year in the Life" - Community Building Forum and Lab) currently scheduled to take place on Tuesday, February 21" (in the community room of Freedom First Credit Union's West End branch). Consequently, I'm appearing before you today to extend both, an invitation to the event and, an update concerning the arrangements we've made thus far. It's our hope in that regard, this community forum and lab exploring values -based leadership and banking, will serve as an early -stage dialogue to build "more just, regenerative, and sustainable" capacities here in Roanoke. Along these same lines too, and in addition to sustaining contact and communication with both the Capital Institute and Balle - the Business Alliance for Local Living Economies, we've recently initiated a training project involving an interactive learning platform to better facilitate community inclusions of race, gender, and sexuality, between ourselves and individuals working in concert with an Acumen /IDEO collaboration. In part too, and because of my own background beginning in 2008 entailing 5 1/2 years of homelessness here in Roanoke, I'm especially excited by the co- creative prospects these new opportunities subsequently afford. Consequently, and as I touched upon in last month's presentation citing Fritjof Capra's, The Ecology of Law, 8% 35% 32% Stage 4 47% Seg- authoring 14% mind 8% 8% Stage StudyA 2%Soeiailzed n =342 5% mind Stutlya 1% Time n = 497 <1% Stage 5 Self-transforming mind Levels of Mental Complexity (Kegan, 2009, p. 28) there's considerable ongoing efforts taking place among major thought leaders occurring globally across various civil societies involving these same shifts of paradigm. Along these lines though, and as this talk's title, "Keeping Roanoke Real" suggests ... and I'll explain, my own appreciation of this phenomena is deeply informed by Harvard psychologist, Robert Kegan's work over the last 30 years or more, with mental complexity. As a result, the graph included in this material reflects differing percentages indicating portions of the population in 2009 transitioning between three different levels of, "socialized mind ", "self- authoring mind ", and ,self transforming mind ". The key point I'd endeavor to convey with this content however, beyond that of how central 'meaning making' or 'storytelling' processes are in our experience as human beings and, that these same capabilities at least potentially, increase with age is, that where individuals at the "self- authoring" stage 'learn in order to lead', those at the "self - transforming" stage instead, 'lead to learn'. For all practical purposes then, but living during this most interesting of times, I'm proposing we take extra care as community members to mindfully address, and together help shape, the quality of our respective lives and experience together here in Roanoke. In closing, and again as Fritjof Capra at UC Berkeley has noted: Over the last four decades, dozens of scholarly and popular books have explored the fundamental change of worldview, or change of paradigms, that is now occurring in science and in society —o change from a mechanistic to a holistic and ecological vision of reality. (Capra, 2015a, p. ix) Capra, Fritjof (2015a): The Ecology of Law: Toward o Legal system in Tune with Nature and Community. Oakland, CA; Berrett - Koehler Publishers, Inc. Kegan, Robert and Lisa Laskow Lahey (2009): Immunity to Change: How to Overcome it and Unlock the Potential in Yourself and Your Organization. Boston, MA; Harvard Business School Publication Corporation. ---ROAN[<',, rALLEY pdate Iband Great Again M. Smith II President & CEO Roanoke Valley Broadband Authority February 6, 2017 b,a - AUTHORITY Highli�� • Phase 1 Completed in May 2016, 50 miles • Phase 2 Breaks Ground the week of February 13, 2017 • Pure Fiber Optic Network • Government, Education, and Business Customers Onboard • 240 Monitoring with Commitmentto Great Service & Support • Financially Sound, Audited, & Open Books City School Facilities — s5 x Problem Recovery RVBA Disaster Plan NOC October 2016 " °` 24X7 24X7 Monitoring Monitoring 2b1! Engineering Rick W alker Supplier. (M)1- 5Gp529 -0220 Eric Price Utter (M)1- 226 -21E B506 Frank SmiM: (Mi 540K99 -0966 Oave ArmenM1OUO IM) 590-68b9001 Email I !i Emergency Contact Alert' Field API NOB: 2561 / 256 -536 -2698 Brainstorming Oena NEE: 1- 800 -243 -6229, Option 2, Code 2500 Mark Hump6ry Field tx8: IMI 540-1941919 Miguel OlTayuga NUf (M) )1- 301-312-5952 Brandon Roi NUFi(M) 1 -0OC- 635 -6662 Mona of Joe Shelby Juniper: IM) 804032 8339 SUOOIierS Rick W alker Supplier. (M)1- 5Gp529 -0220 Eric Price Utter (M)1- 226 -21E B506 Frank SmiM: (Mi 540K99 -0966 Oave ArmenM1OUO IM) 590-68b9001 :.girder Process & Workflow I� Rnel Teem Revlew �+ a • Built to Last with Room to Scale and Expand as Needed • Great Ecosystem of Local and Regional Partners • Quality Assurance Practices • Commitmentto Community • We are Headquartered and Live Here _1 aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 6, 2017 Subject: Presentation Regarding the Roanoke Valley Broadband Authority I would like to sponsor a presentation by Frank Smith, President & CEO of the Roanoke Valley Broadband Authority to provide an overview of the activities of the organization by highlighting not only their recent accomplishments but also future projects to be accomplished. i -- -- - - -- ------------------ Christopher P. Morrill City Manager Distribution: Council Appointed Officers CITY OF ROANOKE _ DEPARTMENT OF FINANCE - — 215 Church Avenue, SW, Suite 461 Roanoke, Virginia 24011 -1220 Telephone: (541p853 -2821 Fax: (540)853 -6142 BARBARA A. DAMERON Director of Finnnre February 6, 2017 Dear Mayor Lea and Members of City Council: Subject: December FYI Financial Report - City of Roanoke ANDREA F. TRENT Msimal Director of Flnnnce The following financial report provides commentary on the City's financial results for the month ended December 31, 2016. General Fund Through December FYI 7, year -to -date revenues were $105.6 million, or 37.5% of the adopted revenue estimate for the year. Year to date revenues increased 3.7% or $3.8 million compared to the same period in FYI 6. The increase in revenues was partially due to higher real estate taxes which were $0.5 million or 1.2% higher compared to FY16 and at 51.1% of budget. Other local tax revenues were approximately $131,000 or 0.5% above FY 2016. Motor vehicle license taxes increased 27.6% compared to the same period in the prior year. Other contributors to the revenue increase were the timing of reimbursements for Children's Services Act (CSA) expenditures, an increase in reimbursements for housing of prisoners for other localities and an increase in both EMS and Off Duty Billings for Police. Overall revenue increases were impacted by several underperforming local taxes. Sales tax, which included sales through November of 2016, was 2.0% or $0.2 million less than FYI 6, and was 7.0% below YTD budget. Transient Occupancy tax decreased 3.0% compared to the previous year, and was 4.4% below YTD budget. Communications tax decreased $48,000 or 1.7% compared to FYI 6, and was only 0.1% below YTD budget. At this point, a revenue shortfall of $4.0 million is still projected for FYI 7. Through December, expenditures were $149.2 million, or 52.5% of the adopted expenditure budget for the year. Year -to -date expenditures increased by 4.2% or $6.0 million compared to the prior year. The increase was attributable to medical services for the Jail inmates, street paving, increased funding to Roanoke City Public Schools and capital projects. Stormwater Utility Fund Year -to -date Stormwater fee revenue as of December 31, 2016 was $3.1 million or 55.2% of FY17 anticipated revenues. Operating expenses were $2.4 million, or 45.1% of the expense budget resulting in an operating gain of $763,000. Change in net position, after transfers and contributions, was a gain of approximately $513,000. Stormwater fees are being charged using a phased in approach. In FY16, which was the second year of implementing the fee, the approved fee was 60 cents per billing unit of impervious service. In FY17, the approved fee increased to 90 cents per billing unit. This is the third and final year of the phased in approach. Civic Center Fund The FYI year -to -date change in operating revenue through December was $157,000 lower than the budgeted revenues but $1 ,075,000 higher than the prior year primarily due to the timing of events. Correspondingly, operating expenses were $312,000 lower than budgeted, but $914,000 higher than the prior year. The operating loss was $155,000 lower than the fiscal year -to -date budgeted operating loss and $162,000 lower than the prior year. The year -to -date change in net position was a gain of $6,000 compared to the budgeted loss of $189,000. Parking Fund Through December, approximately 52.4% of anticipated operating revenue has been realized. Increases in Market garage revenues are partially related to the completion of the hotel construction. Gainsboro garage and the Higher Ed Center lot have increased occupancy as a result of new businesses moving into the downtown area. Elmwood lot revenues are lower due to decreases in Anthem and Meridium employee parking. Revenues in total have increased 9.6% over the prior year and operating expenses have decreased by 6.5 %. Operating income, before the net decrease of non - operating revenues, expenses, and transfers was approximately $555,000. After non - operating transactions, the fund's change in net position was approximately $341 ,000. Economic Summary At the state level, total revenue collections for December decreased 1.0 %, driven mainly by payroll withholding taxes which had one less deposit day compared to last year. On a fiscal year -to -date basis, total revenue collections rose 4.0 %, well ahead of the revised annual forecast of 2.9% growth. Collection of sales and use taxes rose 10.4 % in December (reflecting November sales), but the overall result was a decrease of 0.2% fiscal year -to -date. November marks the beginning of the holiday shopping season, which will be more clearly assessed when December's sales tax payments are received in January. In November, the City's unemployment rate at 4.2% was equivalent to Virginia's unemployment rate, but below the national unemployment rate of 4.6 %. The Federal Reserve increased the federal funds rate by 0.25 %, from 0.50% to 0.75% in December. This increase was the first change in 12 months. The Federal Reserve is now comfortable that inflation is trending toward its goal of 2 %, while the labor market is now closer to full employment. The Consumer Confidence Index increased 4.3 points, from 109.4 in November to 113.7 in December, which reflected the post - election surge in optimism for the economy. Please contact me with any questions you may have on these financial statements. Sincerely, *,, c, 6, Barbara A. Dameron Director of Finance Attachments cc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Drew Harmon, Municipal Auditor Stephanie M. Moon, City Clerk Sherman M. Stovall, Assistant City Manager R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Management and Budget Deborah J. Moses, Parking Facilities Manager Robyn L. Schon, General Manager, Global Spectrum Transfer Number CMT16 -00144 CMT16 -00160 CMT16 -00160 CMT16 -00160 Date 07/11/16 08/05/16 08/05/16 08/05/16 City of Roanoke, Virginia Report of City Manager Transfers Six Months Ended December 31, 2016 (Unaudited) Explanation Transfer Funding Between Capital Project Accounts Fund ITC Approved Projects Fund ITC Approved Projects Fund ITC Approved Projects CMT16 -00160 08/05/16 Fund ITC Approved Projects CMT16 -00162 08105/16 Transfer Funding Between Capital Project Accounts CMT16 -00244 11/03116 Transfer Additional Funding Needed for the Pole Barn Structure at Public Work From To Amount Bridge Maintenance NC Dale Ave over Tinker Creek $ 256,466 Bridge Rehab DOT - Capital Outlay CAD Upgrades 100,000 DOT - Capital Outlay Asset Management System 200,000 DOT - Capital Outlay Telephone Replacement 290,000 System DOT - Capital Outlay Network Switch Replacement 100,000 Tax/Treasury System C Revenue System Study Capital Project PWSC - Outdoor Storage Accounts /Street Shed Mai ntenance /Stormwater 120,000 205,401 Notes: Under City Code section 2 -121, the City Manager has authority to make transfers of any amount within or between funds during the fiscal year and after June 30th to ensure proper expenditure reporting and budgetary controls for the prior fiscal year The scope of this report is limited to transfers in excess of $100,000 between funds and between project/program accounts in the Capital Project Fund and Grant Fund. 1 City of Roanoke, Virginia Report of City Manager Contingency Six Months Ended December 31, 2016 (Unaudited) Transfer Number Date Explanation To Amount Balance of Contingency at July 1, 2016 $ 1,414,564 Contingency Transfers: CMT16 -00158 08/04116 Qscend Maintenance Contract Director of Public Works (9,329) CMT16 -00164 08115/16 Parks and Arts Program Director of Economic Development (10,000) CMT16 -00172 08/25/16 Mobile Connector License and Cloud Director of Public Works (10,378) Hosting Fees for Qscend CMT16 -00201 09/01/16 Deer Culling Police - Animal Control (40,000) CMT16 -00204 09/08116 Health Department Subsidy Health Department (26,064) SO #40645 09/19/16 Fire -EMS Turnout Gear Fire - Operations (80,000) CMT16 -00213 10/03/16 Employee Badges and Recruiting Human Resources (24,000) Search for Social Services CMT16 -00214 10/03/16 United Way Campaign City Manager (14,100) CMT16 -00216 10/03/16 Elm Ave Median Planting Transportation - Street (11,000) Maintenance CMT16 -00218 10/03/16 REMS Supplies Fire - Operations (10,000) CMT16 -00220 10/03/16 Stormwater Fees Increase Enviromental Management (41,240) CMT16 -00229 10/07/16 Street Tree Replacement Parks (3,750) CMT16 -00240 10/24116 Litigation Fees for Sheraton Tax City Attorney (50,000) Assessment Case CMT16 -00245 11/03/16 Urban Excellence Award Application Director of Public Works (3,600) CMT16 -00245 11/04116 Additional Snow Plow Equipment Director of Public Works (97,500) CMT16 -00300 12/21/16 Advertising for Hotel Roanoke City Manager (8,637) CMT16 -00305 12/27/16 Expense Overages from Presidential Electoral Board (64,527) Election Available Contingency at December 31, 2016 $ 910,439 2 Revenue Source General Property Taxes Other Loeal Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Pmpedy Intergovernmental ChaMesfor5ervices Interval Services Tumblers From Other Funds Miscellaneous Revenue Total Expenditures General Government Judicial Administration Public Safety Public Works Health and Wetlare Parke Recreation and Cultural Community Development Transfer to Debt Service Fund Transfer to School Fund Need ... dom i Total CITY OF ROANOKE, VIRGINIA GENERAL FUND FOR THE SIX MONTHS ENDED DECEMBER 31, 2016 STATEMENT OF REVENUE (UNAUDITED) Current Revenue Revenue Budget Budget Variance $ 114,528.000 $ (70415,887) 81,406,000 (54,744.006) 1,147,000 (690,401) 1284000 (881,862) 221,000 (128,553) 71,"7,148 (43,551.511) &183,000 (3,774,667) 2832000 (1432,551) 4995 41.8% 678.W0 (470,628) $ 281,731,143 $ (176,090,045) Actual Jul 1 - Dec 31 2016 -2017 S (4,112,133 26,661,994 456599 402138 92,447 27,895,637 4.408.333 399,449 4,995 207,372 § 105,6H,09B Actual Percent of Jul 1 - Dec 31 FY17 vs FY16 Budget 2015 -2016 Variance Received $ 44,021,498 0.2% 38.5% 26.531140 1 32.9% 449,741 15% 39.856 350,320 14.8% 313% 88,235 4.8% 41.8% 256W,307 8.9% 39.0% 3,54$170 242% 53.9% 1,203,148 16.3% 494% 45,301 (89.0 %) 00% 22,525 821 30.6% § 101,881 3 .7% 37.5% STATEMENT OF EXPENDITURES AND ENCUMBRANCES (UNAUDITED) Current Percent of Expenditure Uncommitted Budget 2015 -2016 Balance $ 16,286294 $ 8466.501 $ 7,822,308 8,744,497 4,458.950 4,484,425 68.121,055 34,779,277 31,448,496 28.206.296 15444,027 11,859,505 40,580,224 18,216,077 21,112,001 10,984,909 5692,527 5.097.753 8,895,765 4,266.416 3,696166 11,455,616 9.466677 3,536,886 80402,800 38.896.998 40,055,821 10,505,750 3.524,606 5.906.050 $ 284,183,205 $ 143,210,055 § 135,021,411 Actual Jul i - Dec 31 2016-2017 $ 8,463.986 4,260,072 36,672,559 16,346791 19,468223 5,887,156 5.199,599 7,918.730 40,346,979 4,597,700 § 149,161,794 Actual Percent of Jul 1- Dec 31 FY17 vs FY16 Budget 2015 -2016 Variance Obligated $ 8466.501 in 52.0% 4,458.950 (4.5 %) 081% 34,779,277 54% 53.8% 15444,027 5.8% 58.0% 18,216,077 6.9% 48.0% 5692,527 34% 536% 4,266.416 219% 585% 9.466677 (163 %) 691% 38.896.998 37% 502% 3.524,606 304% 43.8% $ 143,210,055 4,2% 52S%, CITY OF ROANOKE, VIRGINIA STORMWATER UTILITY FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED DECEMBER 31, 2016 (UNAUDITED) FY 2017 Adopted Rudnnl vv ennv vv any¢ Operatina Revenues Stormwater Utility Fees $ 5,654,000 $ 3,122,572 $ 1,926,971 Total Operating Revenues 5,654,000 3,122,572 1,926,971 Operating Expenses Operating Expenses 5,232,395 2,359,591 1,100,780 Total Operating Expenses 5,232,395 2,359,591 1,100,780 Operating Income /(Loss) 421,605 762,981 826,191 Nonoperatina Revenues /(Expenses) Investment Income /(Loss) - 2,112 552 Interest Expense (105,026) (49,316) (17,208) Net Nonoperating Revenues (105,026) (47,204) (16,656) Income /(Loss) Before Transfers and Contributions 316,579 715,777 809,535 Transfers and Contributions Transfer from General Fund - - 278,316 Transfer from Capital Projects Fund - 19,500 - Transfer to General Fund - (4,995) Transfer to Capital Projects Fund - (75,000) (20,500) Transfer to Debt Service Fund (316,579) (142,330) (259,345) Net Transfers and Contributions (316,579) (202,825) (1,529) Change in Net Position $ $ 512,952 $ 808,006 4 CITY OF ROANOKE, VIRGINIA CIVIC CENTER FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED DECEMBER 31, 2016 (UNAUDITED) FY 2017 Budget YTD FY 2017 Operating Revenues Rentals Event Expenses Advertising Admissions Tax Facility Surcharge/Ticket Rebate Commissions Ancillary Miscellaneous Total Operating Revenues Operating Expenses Personal Services Operating Expenses Management Fees Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues/Expenses) Investment Income Interest Expense Net Nonoperating Expenses Net Loss Transfers and Contributions Transfer from General Fund Transfer from Capital Project Fund Net Transfers and Contributions Change in Net Position $ 2,509,994 713,220 169,795 269,516 247,987 71,164 72,968 65.183 4,119,827 611,008 3, 886,126 199,296 473,254 5,169,684 (1,049,857) (293,642) (293,642) (1,343,499) $ 2,318,333 775,196 192,677 240,067 208,403 75,335 94,155 58,631 3,962,797 683,455 3,507,133 194,038 473,254 4,857,880 (895,083) 51,707 (304,315) (252,608) (1,147,691) FY 2016 $ 1,728,025 535,887 221,505 165,958 109,624 (1,889) 79,554 48.512 2,887,176 572,241 2,706,094 192,498 473,254 3,944,087 (1,056,911) 45,292 (251,182) (205,890) (1,262,801) 1,140,034 1,140,034 1,069,445 14,000 14,000 1,154, 034 1,154, 034 1,069,445 $ (189,466) $ 6,342 $ (193,356) 5 CITY OF ROANOKE, VIRGINIA PARKING FUND COMPARATIVE STATEMENT OF REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED DECEMBER 31, 2016 (UNAUDITED) Ooeratina Revenues Markel Garage Elmwood Park Garage Center in the Square Garage Church Avenue Garage Tower Garage Gainsbom Garage Campbell Garage Williamson Lot Higher Ed Center Lot Market Lot Elmwood Lot Warehouse Row Lot West Church/YMCA Lots Off Street Parking Violations (All Locations) On Street Parking Violations Total Operating Revenues Ooeratina Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperatina Revenues /(Expenses) Investment Income Interest Expense Net Nonoperating Expenses Income /(Loss) Before Transfers and Contributions Transfers and Contributions Transfer from Capital Projects Fund Transfer to DoT Fund Transfer to Fleet Fund Net Transfers and Contributions Change in Net Position FY 2017 Adopted FY 2017 Budget Budget YTD FY 2017 FY 2016 $ 438,000 $ 219,000 $ 223,282 $ 170,099 635,000 317,500 296,155 299,299 385,677 192,839 195,344 201,091 679,125 339,563 366,214 331,126 442,000 221,000 252,705 226,286 200,000 100,000 112,769 64,806 173,000 86,500 85,546 84,351 - - - (275) 60,000 30,000 36,291 20,337 44,000 22,000 26,122 24,072 80,000 40,000 26,061 51,446 40,000 20,000 22,142 18,143 26,000 13,000 13,135 13,135 38,000 19,000 14,243 30,391 367,650 183,825 221,760 192,073 3,608,452 1,804,227 1,891,769 1,726,380 2,313,964 1,156,982 839,108 787,768 995,605 497,603 497,803 480,849 3,309,569 1,654,785 1,336,911 1,268,617 298,883 149,443 554,859 457,763 35,130 35,174 (440,962) (220,481) (249,264) (263,193) (440,962) (220,481) (214,134) (228,019) (142,079) (71,039) 340,725 229,744 $ (142,079) $ (71,039) $ 340,725 $ 229,744 2 CITY OF ROANOKE, VIRGINIA CiTY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED DECEMBER 31, 2016 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FORTH E FUNDS OF SAID CITY FORTH E MONTH ENDED DECEMBER 31, 2016. .AIP tAI BALANCE AT BALANCE AT NOV. 30, 2016 RECEIPTS DISBURSEMENTS DEC. 31, 2016 DEC. 31, 2015 CONSOLIDATED FUNDS 56,107,690.38 19,170,441,4 28,524,189.41 47,353,942.41 41,876,177.10 CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING 15 A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDING DECEMBER 31, 2016. THAT SAID FOREGOING: CASH DEPOSITS IN TRANSIT CASH IN WELLS FARGO BANK INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOL VIRGINIA INVESTMENT POOL HRCCC- VIRGINIA INVESTMENT POOL VIP LIQUIDITY POOL VIRGINIA SNAP PROGRAM (U.S. SECURITIES) TOTAL January 18, 2016 20,072.@ 7,571,560.38 9,489,014.04 15,231,698.95 3,012,029.63 21500,000.00 8,729,558.99 47,353,942.41 EVELYN POWERS, TREASURER S I' I( PI IAN I I:. M. MOON 11111'N( LDS, MM (it,( I, k Ron Boyd Chief Executive Officer Local Office on Aging P. O. Box 14205 Roanoke, Virginia 24038 Dear Mr. Boyd: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Cli Avenue, S. W., Suite 456 Ruluiukc, Virginia 24011 -1536 I licpbnav: (541) 853 -2541 for: (540)S5 3-1145 (, P:,nail: clorkLr rnanokec.,.Rm February 7, 2017 ('IQ'HAA F. AU ('OY (l!('IJAA "1'. W4:Ii11,('M(' A,i,l ual Deputy ('Ily (' It, k This is to advise you that Cindy McFall has qualified as the City of Roanoke's representative to the Local Office on Aging Advisory Board for a one year term of office ending February 28, 2018. Sincerely, Stephanie M. Moon, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Cindy L. McFall, do solemnly swear (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City of Roanoke's representative to the Local Office on Aging Advise or a one -year term of office eq mm@*@ qg ending February 28, 2018, according to the best of my ability. (So help me God.) Cindy L. McFall The foregoing oath of office was taken, .sworn to, and subscribed before me by Cindy L. McFall this lfday of 2= _-�20 / 7 Brenda S. Hamilton, Clerk of the Circuit Court i i BY�ir7vu�' �Yi J Clark CITY OF ROANOKE OFFICE OF THE CITY CLERK 0 215 Church AYe1We, S. W., Suite 456 Roanoke, Virginia 24011 -1536 '1'ek,bnne: (540)X53_1541 Ear: (54111853 -1145 itl: IIANIP :81.NIOONItEYNO1.I)S,MR1(' bSmail: elerkb�rnnnakeve'aO° ('ECEI.IAF.W('OY ('i1V ('letle Ileaaty City Clerk ( ECELIA'r. WEBB, CNI(' AssiAaat Deputy City Clerk February 7, 2017 Timothy S. Jones Chief of Police Roanoke, Virginia Dear Chief Jones: I am attaching copy of Resolution No. 40749- 020617 authorizing acceptance from the Virginia Department of Criminal Justice Service, the 2017 V -STOP Grant in the amount of $28,193.00, with a required local match of $23,137.00, making the total funding $51,330.00.00, to employ the Roanoke City Police Department's full -time non -sworn Domestic Violence Specialist. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 6, 2017. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget IN TI IIi COUNCIL OF'I'I 11', CI IY OF ROANOKE. VIRGINIA The 6th day of February, 2017. No. 40749- 020617. A RESOLUTION authorizing the acceptance of the 2017 V- S "I "OP Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services, and authorizing execution of-any required documentation on hchalf ofthe City. 13F I RESOLVED by the Council of the City of Roanoke as follows: "The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Criminal Justice Service, the 2017 V -STOP Grant in the amount of $28,193, with a required local match of $23,137, making the total funding $51,330.00, to employ the Police Department's full-time non-sworn Domestic Violence Specialist, as more particularly described in the City Council Agenda Report dated February 6, 2017. 1 The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the Grant in a form approved by the City Attorney. 3. The City Manager is further directed to famish such additional information as may be required in connection with the acceptance of the foregoing Grant. R "V -S "I OP GRANT- 2 -6 -17 &, AI TEST: City Cict"... IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of February, 2017. No. 40750- 020617. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Police Department Domestic Violence Program Grant ( VSTOP), amending and reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows Appropriations Regular Employee Salary 35- 640 - 3124 -1002 $ 37,418 ICMA Retirement 35- 640 - 3124 -1115 3,368 401h Health Savings 35- 640 - 3124 -1117 367 FICA 35- 640 - 3124 -1120 3,120 Medical Insurance 35- 640 - 3124 -1125 6,225 Dental Insurance 35- 640 - 3124 -1126 342 Life Insurance 35- 640 - 3124 -1130 490 Revenues VSTOP Grant CY2017 - State 35- 640- 3124 -3124 28,193 VSTOP Grant CY2017 - Local 35- 640 - 3124 -3125 23,137 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTESTT::. J rn V,City Clerk. \_ ry.. .5.. COUNCIL AGENDA • • • y To: Honorable Mayor and Members of City Council Meeting: February 6, 2017 Subject: 2017 Violence Against Women Act: V -STOP Grant (CM 17- 00009) Background The Department of Criminal justice Services of the Commonwealth of Virginia has awarded the Roanoke Police Department $28,193 in grant funding as part of the Violence Against Women Act (V- STOP). The Roanoke Police Department will use the award to fund its existing Domestic Violence Specialist position. The 2017 V -STOP grant funding has been level funded since 2012. To maintain current salary and benefit levels for the position, the City of Roanoke will be required to provide a total local match of $23,137. The Domestic Violence Specialist is an essential employee who is tasked with providing services to the victims of domestic violence. The Domestic Violence Specialist investigates domestic violence offenses, ensures that victims receive support services throughout their case, prepares cases for prosecution and directs police department resources towards apprehending the most dangerous offenders. Recommended Action: Accept the 2017 V -STOP Grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant fund for State grant funds of $28,193, transfer funding in the amount of $23,137 from Local Match Funding for Grants, account 35- 300 - 9700 -5415, and appropriate total funding of $51,330 for salary and benefits into accounts to be established by the Director of Finance in the Grant Fund. JRISTO --- -------------- PWR P. MORRILL City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Barbara A. Dameron, Director of Finance Timothy S. Jones, Chief of Police Amelia C. Merchant, Director of Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Tek,h.te: (540)853 -2541 Fax: (540)853 -1145 N' 1 I( Pu AN I F. M. MOON REYNOLDS, MMC Y:mviL elerk(ahoxnokeva.gov ('E(' ELIA F. MC'COY City Clerk Depnly City Clerk CECELIA T. W F.DD, CMC Assistant Deputy City Clerk February 7, 2017 Timothy S. Jones Chief of Police Roanoke, Virginia Dear Chief Jones: I am attaching copy of Resolution No. 40751- 020617 authorizing acceptance of the Edward Byrne Memorial Justice Assistance Grant from the Virginia Department of Criminal Justice Services, in the amount of $18,000.00 to the Roanoke City Police Department to purchase less lethal force equipment consisting of pepper ball guns, bean bag shotguns, and 40mm projectile launchers, with a local match of $2,000.00 required from the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 6, 2017. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget IN'I'I IF C'OUNCII, Of 1111; CITY OF ROANOKF, VIRGINIA The 6th day of February, 2017. No. 40751- 020617. A RESOLUTION authorizing the acceptance of the Edward Byrne Memorial Justice Assistance Grant from the Virginia Department of Criminal Justice Services for less lethal equipment, and authorizing execution ofany required documentation on behalf ofthe City. 1315 I'l RESOLVED by the Council of the City of Roanoke as follows: The City of Roanoke does hereby accept the Edward Byrne Memorial Justice Assistance Grant from the Virginia Department of Criminal Justice Services in the amount of $18,000 to the Roanoke City Police Department to purchase less lethal force equipment consisting of pepper ball guns, bean bag shotguns, and 40mm projectile launchers. A local match of $2,000 is required from the City. Such grant being more particularly described in the City Council Agenda Report dated February 6, 2017. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the Grant in a form approved by the City Attorney. 3. The City Manager is further directed to famish such additional information as may be required in connection with the City's acceptance of this Grant. ATTEST: City Clerk. �-- JAC g,.1 for less lefhl to,cez6.17 doe M IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of February, 2017. No. 40752- 020617. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Byrne /JAG Policing in the 2151 Century Less Lethal Equipment Grant, amending and reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment ( <$5,000) 35- 640 - 3653 -2035 $ 20,000 Revenues Byrne JAG Less Lethal Equip CY17 - Federal 35- 640 - 3653 -3653 18,000 Byrne JAG Less Lethal Equip CY17 - Local 35- 640- 3653 -3654 2,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. ,(� CITY COUNCIL D. REPORT To: Honorable Mayor and Members of City Council Meeting: February 6, 2017 Subject: Byrne /justice Assistance Grant OAG) - Policing in the 21 Century (Less Lethal Equipment Grant) (CM 17-00006) Background The Virginia Department of Criminal Justice Services (DCJS) is the distributing agency for Byrne /JAG grant funding from the U. S. Department of Justice (USDOJ). The purpose of the Byrne /JAG grant is to improve collaboration between law enforcement agencies in Virginia and the communities they serve. On December 26, 2016, DCJS awarded the City of Roanoke $18,000 through its Equipment and Technology Purchases: Purchase of equipment that supports the use of less lethal force competitive grant. Less lethal force equipment is designed to minimize the risk to human life during deployment in use of force situations. Equipment included in this grant consists of (pepper ball guns, bean bag shotguns, and 40mm projectile launchers). The Byrne /JAG grant funding will allow the Roanoke Police Department to purchase a variety of less lethal force equipment. The purchase of less lethal force equipment will support the department's goal of preserving human life, by replacing dated equipment and deploying additional equipment to patrol officers. There is a $2,000 local funding match required for this grant. Recommended Action: Accept the 2017 Byrne /JAG - Policing in the 2111 Century (Less Lethal Equipment Grant) described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $20,000 consisting of $18,000 in grant revenue and $2,000 in a cash match to be transferred from the grant match account and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. _� CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Barbara A. Dameron, Director of Finance Timothy S. Jones, Chief of Police Amelia C. Merchant, Director of Management and Budget Timothy S. Jones Chief of Police Roanoke, Virginia Dear Chief Jones: I am attaching copy of Resolution No. 40753- 020617 authorizing acceptance of the Grant from the Virginia Department of Criminal Justice Services, pursuant to the Edward Byrne Memorial Justice Assistance Grant Program in the amount of $5,400.00 to the Roanoke City Police Department through its Police/Youth Projects Grant to enhance police /youth engagement in schools, and after - school programming such as the Police Athletic League (PAL) Program, and Young Adult Police Commissioner Program, with a $600.00 local funding match that will be paid from the police crime prevention small grant account. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 6, 2017. Since , 0 hn Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'Telephone: (5411)853 -2541 Fm: (540) 853 -1145 i, I FIA IAN I I( NJ MOON REYNOLDS, NI N1 C T-noil: clerk(nraamkei..goc ('lXVIA A K NI( COY Cily Clerk Deanly (ily Clerk February 7, 2017 CIA I'II.IA 1. WEBB, ('M(' A.annnl Deplll, CIO Clerk Timothy S. Jones Chief of Police Roanoke, Virginia Dear Chief Jones: I am attaching copy of Resolution No. 40753- 020617 authorizing acceptance of the Grant from the Virginia Department of Criminal Justice Services, pursuant to the Edward Byrne Memorial Justice Assistance Grant Program in the amount of $5,400.00 to the Roanoke City Police Department through its Police/Youth Projects Grant to enhance police /youth engagement in schools, and after - school programming such as the Police Athletic League (PAL) Program, and Young Adult Police Commissioner Program, with a $600.00 local funding match that will be paid from the police crime prevention small grant account. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 6, 2017. Since , 0 hn Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget U, IN 'I'1IE C'OIINCIL OI 'i lll: C'ffY OP ROANOKI?, VIRGINIA The 6th day of February, 2017. No. 40753- 020617. A RI?SOLUIION authorizing the acceptance of the Edward Byrne Memorial Justice Assistance Grant Program made to the City of Roanol e by the Virginia Department of Criminal Justice Services for police youth projects and basketball league, and authorizing execution of any required documentation on behalfofthe City. BE IT RESOLV I?D by the Council of the City of Roanokc as follows: The City of-Roanoke does hereby accept the Giant font the Virginia Department of Criminal ,Justice Services pursuant to the Edward Byrne Memorial Justice Assistance Grant Program in the amount of $5,400 to the Roanoke City Police Department through its Police /Youth Projects Grant to enhance police /youth engagement in schools, and after - school programming such as the Police Athletic League(PAL) program, and Young Adult Police Commissionerprogram. Thereisa $6001ocal funding match required for this Grant that will be paid from the police crime prevention small giant account. Such grant being more particularly described in the City Council Agenda Report dated February 6, 2017. 2. The City Manager is hereby authorized to execute and file, on behalfof the City, any documents setting forth the conditions of the Grant in a form approved by the City Attorney. The City Manager is further dii ccted to furnish such additional information as maybe lroquiICd by the Virginia Department of Criminal Justice SCI'V1ccS in connection with acceptance of the foregoing Giant. A Frew: '�n f n��T~ City Clerk.. R -6yme (JAG) - Police Youth Pm Ccl Grnnl2 6 .17 .doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of February, 2017. 81537 1S1 FAIT, we] iors&J1l AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Byrne /JAG Policing in the 21" Century Basketball League Youth Project Grant, amending and reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services Administrative Supplies Expendable Equipment ( <$5,000) Revenues Byrne JAG Basketball League CY17 - Federal Byrne JAG Basketball League CY17 - Local 35- 640 - 3657 -2010 $ 1,500 35- 640 - 3657 -2030 300 35- 640 - 3657 -2035 4,200 35- 640 - 3657 -3657 5,400 35- 640 - 3657 -3658 600 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ��^^ A1'-" 1`1 City Clerk. Meeting: February 6, 2017 Subject: Byrne /justice Assistance Grant (JAG) - Policing in the 21" Century (Police Youth Projects, Basketball League Grant) (CM 17- 00007) Background: The Virginia Department of Criminal justice Services (DCJS) is the distributing agency for Byrne /JAG grant funding from the U. S. Department of Justice (USDOj). The purpose of the Byrne /JAG grant is to improve collaboration between law enforcement agencies in Virginia and the communities they serve. On December 26, 2016, DCJS awarded the City of Roanoke $5,400 through its Police /Youth Projects Grant. The purpose of this grant is to enhance police /youth engagement in schools, and after - school programming such as the Police Athletic League (PAL) program, and Young Adult Police Commissioner program. In 2015 the Roanoke Police Department restarted its police athletic league after approximately 20 years of inactivity as the Lea Youth Outdoor Basketball League (LYOB). The City of Roanoke has invested significant resources in refurbishing basketball courts in city parks and supporting this worthy program. As a diverse community the Roanoke Police Department has invested significant resources in community outreach and building trust. A key component of the building of trust with a community is encouraging the interaction of officers and children in non - criminal justice related settings. The Byrne /JAG grant will enable the Roanoke Police Department to purchase uniforms, supplies, and fund some of the costs associated with maintaining the LYOB. There is a $600 local funding match required for this grant that will be paid from the police crime prevention small grant account. Police small grant account funds are composed of small dollar donations made by businesses and citizens to support otherwise unfunded police programs. Recommended Action: Accept the 2017 Byrne /JAG - Policing in the 21„ Century (Police Youth Projects, Basketball League Grant) described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $6,000 consisting of $5,400 in grant revenue and $600 in a cash match to be transferred from the crime prevention small grant match account and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. ------ - - - - -- CHRISTOPHER P. MORRILL City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Barbara A. Dameron, Director of Finance Timothy S. Jones, Chief of Police Amelia C. Merchant, Director of Management and Budget Timothy S. Jones Chief of Police Roanoke, Virginia Dear Chief Jones: I am attaching copy of Resolution No. 40755- 020617 authorizing acceptance of the Grant from the Virginia Department of Criminal Justice Services, pursuant to the Edward Byrne Memorial Justice Assistance Grant Program in the amount of $18,000.00 to the Roanoke City Police Department to prepare the Roanoke Valley for future incidents of workplace violence by hiring Sigma Threat Management Consultants to conduct training for local law enforcement agencies, with a $2,000.00 local funding match that will be partially reimbursed by participating agencies. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 6, 2017. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget Timothy S. Jones, Chief of Police CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 C111" C" Avenue, S. W., Suite 456 Roanoke, Via 911in 24011 -1536 'ILleplmao: (541)453 -2541 Pile (541)853.1145 ti'Iba'11AN1E AL MOON I2 P:YNOLIIl, kIN( Dnnail: clerk(Irmnnkevu.FUc 01y 0,k CE(ELIA I . NI('('01' Uepwy (Ily ('lerk February 7, 2017 CE(1•AAA r. wF111t,(Al Ac irlanl I)ep,, (il)' ('Ierk Timothy S. Jones Chief of Police Roanoke, Virginia Dear Chief Jones: I am attaching copy of Resolution No. 40755- 020617 authorizing acceptance of the Grant from the Virginia Department of Criminal Justice Services, pursuant to the Edward Byrne Memorial Justice Assistance Grant Program in the amount of $18,000.00 to the Roanoke City Police Department to prepare the Roanoke Valley for future incidents of workplace violence by hiring Sigma Threat Management Consultants to conduct training for local law enforcement agencies, with a $2,000.00 local funding match that will be partially reimbursed by participating agencies. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 6, 2017. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget Timothy S. Jones, Chief of Police IN 'I l IL COI INC'll, OF TI Ili CITY CI; ROANOKI!, VIRGINIA The 6th day of February, 2017. Nn. 40755- 020617. A RESOLUTION authorizing the acceptance of the lidward Byrne Memorial Justice Assisumec Grant Program made to the City of Roanoke by the Virginia Department of Criminal Justice Services for workplace violence prevention, and authorizing elocution of any required documentation on behalf of the City. BF I'f RESOLVED by the Council of the City of Roanoke as follows: The City of Roanoke does hereby accept the Grant from the Virginia Department of Criminal Justice Services pursuant to the lidward Byrne Memorial Justice Assistance Grant Program in the amount of $18,000 to the Roanoke City Police Department to prepare the Roanoke Valley for future incidents of workplace violence by hiring Sigma Threat Management Consultants to conduct training for local law enforcement agencies. There is a $2,000 local funding match required for this grant that will be partially reimbursed by participating agencies. Such grant being more particularly described in the City Council Agenda Report dated February 6, 2017. 2. The City Manager is hereby authorized to execute and file, on behalfoll City, any documents setting forth the conditions of the Grant in a form approved by the City Attorney, The City Manager is further directed to furnish such additional infomration as may be required by the Virginia Department of Criminal Justice Services in cormection with acceptance of the foregoing Grant. ATTEST: a -Bye,, (JAG) - W,,kplo,, vmmncc G,w 2 f, . 17 ao, City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of February, 2017. No. 40756- 020617. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Byrne /JAG Policing in the 21st Century Workplace Violence Prevention Grant, amending and reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services 35- 640 - 3655 -2010 $ 20,000 Revenues Byrne JAG Workplace Violence CY17 - Federal 35- 640 - 3655 -3655 18,000 Byrne JAG Workplace Violence CY17 - Local 35- 640 - 3655 -3656 2,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 6, 2017 Subject: Byrne /justice Assistance Grant (JAG) - Policing in the 21" Century (Workplace Violence Prevention Grant) (CM 17- 00008) Background: The Virginia Department of Criminal Justice Services (DCJS) is the distributing agency for Byrne /JAG grant funding from the U. S. Department of Justice (USDOJ). The purpose of the Byrne /JAG grant is to improve collaboration between law enforcement agencies in Virginia and the communities they serve. On December 26, 2016, DCJS awarded the City of Roanoke $18,000 through its Law Enforcement Training Programs Grant. The purpose of this joint grant application is to prepare the Roanoke Valley for future incidents of workplace violence. The Roanoke Police Department, Roanoke County Police Department, Salem Police Department and Vinton Police Department requested grant funding jointly through the City of Roanoke to hire Sigma Threat Management Consultants to conduct 'train the trainer' training for local law enforcement agencies. The goals of this program are to improve services to allow police departments to better educate community groups, businesses and places of worship on workplace violence, and assess and identify circumstances of workplace violence. Participating agencies have pledged to partially reimburse the City of Roanoke for its initial grant matching commitments. The Byrne /JAG grant funding will allow the Roanoke Police Department to contract the services of Sigma Threat Management Consultants. This training will facilitate each department's goal of preserving human life. There is a $2,000 local funding match required for this grant, that will be partially be reimbursed by participating agencies. Recommended Action: Accept the 2017 Byrne /JAG - Policing in the 21°' Century (Workplace Violence Prevention Grant) described above and authorize the City Manager to execute the grant agreement and any related documents, all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $20,000 consisting of $18,000 in grant revenue and $2,000 in a cash match to be transferred from the grant match account and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. a__ ---------------- PHER P. MORRILL City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Barbara A. Dameron, Director of Finance Timothy S. Jones, Chief of Police Amelia C. Merchant, Director of Management and Budget Jenny Alexander Interim Director Human /Social Services Roanoke, Virginia Dear Ms. Alexander: I am attaching copy of Resolution No. 40757 - 020617 authorizing acceptance of the supportive services grant from the U. S. Department of Housing and Urban Development to the City of Roanoke on behalf of its Department of Social Services' Homeless Assistance Team, in the amount of $140,422.00, with a local cash match of $52,224.00 from the City, for a total program budget of $192,646.00, for a one year period beginning February 1, 2017. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 6, 2017. Sincerely, Stephanie M. Moon Reynolds, MIMIC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Ronnnke,Virginin 24011 -1536 '1'd,l...m: (5411)853 -2541 fm: (5411) 0.53 -1145 5' nIP11 ANil!NI.hIOONltl,I'NOI.OS,NINC P; -an „iL elcrkm rnnnokevu.gne ('L(1TIAF.M('('OY ('ih ('k,k D,W, ('iiy Clerk CECELIA 1. WEBB, Ch1(' February 7, 2017 A „imml N'M, City Clerk Jenny Alexander Interim Director Human /Social Services Roanoke, Virginia Dear Ms. Alexander: I am attaching copy of Resolution No. 40757 - 020617 authorizing acceptance of the supportive services grant from the U. S. Department of Housing and Urban Development to the City of Roanoke on behalf of its Department of Social Services' Homeless Assistance Team, in the amount of $140,422.00, with a local cash match of $52,224.00 from the City, for a total program budget of $192,646.00, for a one year period beginning February 1, 2017. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 6, 2017. Sincerely, Stephanie M. Moon Reynolds, MIMIC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget 0Z IN TI II? COUNCIL OP Il II± CI'I Y OI' ROANOKIi, VIRGINIA The 6th day of February, 2017. No. 40757- 02061.7. A RESOLUTION authorizing acceptance of a supportive services grant front the U. S. Department of I lousing and Urban Development to the City of Roanoke, Virginia, on behalf of the Department of Social Services' Iomeless Assistance I'cam, and authorizing execution of any required documentation on behalf of the City. BE I I' RESOLVED by the Council of the City of Roanoke that: The supportive services gram from the U.S. Department of Housing and Urban Development to the City of Roanoke on behalf of its Department of Social Services' Homeless Assistance Tcam, in the amount of $740,422, with a local cash match of $52,224 from the City, fora total program budget of $192,646, for a one year period beginning February 1, 2017, as more particularly set forth in the City Council Agenda Report dated February 6, 2017, is hereby ACCEPTED. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, the grant agreement and all necessary documents required to accept such grant. All documents shall be upon form approved by the City Attorney. 3. 'The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. R- ROmmke rM grn t (2 -6 -17) ATTEST: to_a�m '� City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of February, 2017. No. 40758- 020617. AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Homeless Assistance Team Grant, amending and reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salary 35- 630 - 5470 -1002 $ 98,183 Temporary Employee Wages 35- 630 - 5470 -1004 14,137 City Retirement 35- 630 - 5470 -1105 16,730 Health Savings 35- 630 -5470 -1117 982 FICA 35- 630 - 5470 -1120 7,511 Medical Insurance 35- 630 -5470 -1125 19,974 Dental Insurance 35- 630 - 5470 -1126 1,050 Life Insurance 35- 630 -5470 -1130 1,286 Disability Insurance 35- 630 - 5470 -1131 275 Telephone 35- 630 -5470 -2020 1,750 Telephone - Cellular 35- 630 - 5470 -2021 2,260 Administrative Supplies 35- 630 -5470 -2030 2,150 Expendable Equipment (x$5,000) 35- 630 -5470 -2035 1,500 Motor Fuel Billed Through Fleet 35- 630 - 5470 -2039 2,500 Program Activities 35- 630 -5470 -2066 21,058 Postage 35- 630 -5470 -2160 300 Fleet Management Vehicle Repair 35- 630 -5470 -7026 1,000 Revenues Homeless Assistance Team FYI 35- 630 - 5470 -5470 140,422 Homeless Assistance Team FYI - Local 35- 630 -5470 -5371 52,224 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 1� CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 6, 2017 Subject: Roanoke Homeless Assistance Team (HAT) Grant Renewal (CM 17-00011) Background The Blue Ridge Continuum of Care (CoQ continues to take practical steps that would have an immediate impact on the lives of the homeless in the Roanoke community. The Advisory Council on Homelessness and the CoC constantly look for funding sources to address the needs of these individuals and families. The street outreach program goals are to assist homeless persons in their transition from streets and emergency shelters to transitional and permanent housing. HAT staff maintain office hours from 8:00 a.m. until noon after which time street outreach is conducted in shelters and other places not designed for human habitation. Through contacts and engagements, staff provide limited case management services including agency referrals, security deposits, food, transportation, and prescription assistance. Last year, the program assisted 1,881 clients. Based on Roanoke's 2016 Continuum of Care application, the Roanoke HAT program was awarded a supportive services only grant from the U. S. Department of Housing and Urban Development (HUD) totaling $140,422 for a one year period beginning February 1, 2017. A local cash match of $52,224 is required for a total program budget of $192,646. Recommended Action: Accept the HUD grant award described above and authorize the City Manager to take such actions and execute such documents as may be necessary to obtain, accept, implement, administer, and use such grant funds, including execution of any required grant agreement, such documents to be in a form approved by the City Attorney. Adopt the accompanying budget ordinance to establish revenue estimates in the amount of $140,422 for Federal grant funds and $52,224 for local match funds. Transfer funding in the amount of $52,224 from the Transfer to Grant Fund account (01- 250- 9310 - 9535), and appropriate funding in the amount of $192,646 into accounts to be established in the Grant Fund (as outlined in Attachment A) by the Director of Finance. CHRISTOPHER P. MORRILL City Manager Attachment Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Barbara A. Dameron, Director of Finance Jenny Alexander, Interim Director, Human /Social Services Attachment "A" - 201 7 -1 8 Homeless Assistance Team (HAT) Budget Attachment "A" 2017 -18 Homeless Assistance Team (HAT) Budget Regular Employee Salary 98,183 Temporary Employee Wages 14,137 City Retirement 16,730 Health Savings 982 FICA 7,511 Medical Insurance 19,974 Dentallnsurance 1,050 Life Insurance 1,286 Disability Insurance 275 Telephone 1,750 Telephone - Cellular 2,260 Administrative Supplies 2,150 Expendable Equipment <$5000 1,500 Motor Fuel Billed Through Fleet 2,500 Program Activities 21,058 Postage 300 Fleet Mgt Vehicle Repair 1,000 Total 192,646 Christopher P. Morrill City Manager Roanoke, Virginia X -MAIM AZIEr I am attaching copy of Resolution No. 40759 - 020617 regarding the adoption of a Solid Waste Management Plan for the City of Roanoke. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 6, 2017. Sincerely, �.,� �, �q Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Daniel J. Callaghan, City Attorney Robert K. Bengtson, Director of Public Works Skip Decker, Solid Waste Manager CITY OF ROANOKE OFFICE OF THE CITY CLERK z I5 C1111re11 AVenle, S. W, sere 456 Roanoke, Virginia 24011 -1536 'I'ele,hone: (54(1)853 -2541 Fat: (540) 853 -1145 51 P:1`IIANII:: M. M(1(IN RIfVNOL115, a1M11(' If -nutll: 'IcrlRn roaaoluru'aO4 ('F(FLIA F. M(C(OV ('iry ('lerk Dem:1y City Clerk CEC L.IA'1'. WFBB, (MC February 7, 2017 Assistant Deputy City ( lei k Christopher P. Morrill City Manager Roanoke, Virginia X -MAIM AZIEr I am attaching copy of Resolution No. 40759 - 020617 regarding the adoption of a Solid Waste Management Plan for the City of Roanoke. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 6, 2017. Sincerely, �.,� �, �q Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Daniel J. Callaghan, City Attorney Robert K. Bengtson, Director of Public Works Skip Decker, Solid Waste Manager IN TIIF. COUNCIL OF I III: CITY OF ROANOKE, VIRGINIA The 6th day of February, 2017. No. 40759- 020617. A RFSOLUFION regarding the adoption of a Solid Waste Management Plan for the City of Roanoke. WHEREAS, Section 10.1 -1402 of the Code of Virginia (1950), as amended ( "Virginia Code "), authorizes the Virginia Waste Management Board ('Board ") to promulgate and enforce such regulations as may be necessary to easy out its duties and powers under the Virginia Waste Management Act and related federal acts; WHEREAS, the Board requires each city, county, and town to develop a comprehensive and integrated Solid Waste Management Plan ( "Plan ") that, at a minimum, considers all components of the following hierarchy: (1) source reduction, (2) reuse, (3) recycling, (4) resource recovery (waste -to- energy), (5) incineration, (6) lardfilling, and (7) plan implementation; WHEREAS, after public participation, City Council adopted a Plan for the City of Roanoke, Virginia, on July 8, 1991, by the adoption of Resolution No. 300619- 70891, and by the adoption of Resolution No. 36837 - 090704, on September 7, 2004, which Plan, following the addition of necessary addendums-, was approved by the Virginia Department of Environmental Quality in February 2007; WHEREAS, because the goals of the Plan adopted in 2004, as subsequently amended, have, to a large degree, been met, the City Administration has proposed a new Plan; and WHEREAS, pursuant to 9 VAC 20- 130 -130 of Chapter 130, Regulations for the Development of Solid Waste Management Plans, of the Virginia Administrative Code, as amended, City Council held it public hearing on Jan not 17, 2017, to receive public comments on the proposed Plan. NOW, I I ll :RICFORk, Ill: I f RESOLVED by the Council of the City ohRoanoke: That this Council havby approves the proposed Plan as more particularly described in the City Council Agenda Report dated February 6, 2017, to City Council, it copy of which Plan is attached to the February 6, 2017, City Council Agenda Report: and 2. That the City Manager is authorized to submit the plan to the Virginia Department of Environrncntal Quality for approval and to take such actions and execute such documents as are required to implanent the flan which is more particularly described in the City Council Agenda Report dated Febmary 6, 2017, to City Council. ATTEST: City Clerk. 2- Stormwolcr Management Plendocx �g CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 6, 2017 Subject: Adoption of Solid Waste Management Plan (CM 17-00010) Background The Virginia Department of Environmental Quality (DEQ) facilitates solid waste management planning throughout the state. Such planning efforts are useful in tracking and managing solid waste, promoting recycling and preventing long term problems such as soil and water contamination. City Council adopted Roanoke's first Solid Waste Management Plan in 1991 by the adoption of Resolution No. 30- 06 -19. In August 2001, the Virginia Waste Management Board of Regulations issued document SNR DEQ014 which required every municipality or region to put together an updated Solid Waste Management Plan (SWMP). Following a public hearing in August, 2004 City Council adopted a SWMP in September, 2004 which, following the addition of necessary addendums, was approved by DEQ in February, 2007. A subsequent 5 -year plan update certification letter was submitted to the DEQ in January, 2012 to certify that the key elements of the City's SWMP were current in accordance with DEQ regulations. Considerations: In the five year period since that time, the City's Solid Waste Management programs have experienced significant change creating the need for an updated SWMP to be prepared and submitted to the DEQ in February, 2017. City staff has led the development an updated SWMP which includes programmatic changes such as single- stream recycling and the downtown sealed compactor program. Also, it acknowledges Roanoke's excellent recycling rate of 62.6% which exceeds the state mandated 25% threshold. A copy of the entire updated plan was made available for review in the City Clerk's office and on the Solid Waste Management Division's website. On January 17, 2017 City Council held a public hearing at which public comment on the SWMP was solicited. No comments were made by the public at that time. Recommended Action: City Council adopt the City of Roanoke's updated Solid Waste Management Plan and authorizes its submittal to the Virginia Department of Environmental Quality for approval. ----------------- - - - - -- - Christopher P. Morrill City Manager Distribution: Council Appointed Officers Barbara Dameron. Director of Finance I0 ROANOKE City of Roanoke Solid Waste Management Plan Table of Contents Introduction........................................................................................................ ..............................7 1.1 Legislation ............................................................................................................ ............................... 7 1.2 Authority ... ............................................. _. ....................................... ........................................ .......... 7 1.3 Purpose ................................................................................................................. ..............................7 1.4 Planning Area ....................................................................................................... ............................... a 1.5 Planning Period.. ......... .............................. .................. — ................................................................. 8 2.0 Background Information ......................... ....................................__....._.............. ..............................8 2.1 Status of Solid Waste nationally .......................................................................... ............................... 8 2.2 Current System ...................... ..... _. .......................................... ............................................................ 9 2.3 Waste Management Needs Identified ............................................................... ............................... 10 2.4 Solid Waste Management Mission Statement .................................................. ............................... 10 2.4.1 Strategies for Meeting Solid Waste Management Objectives ........................ ............................... 10 3.0 Demographic Data ............................................................................................. ............................... 11 3.1 Location..... .................................................................................................................. 11 3.2 Populat ion .......................................................................................................... ............................... 12 4.0 Waste Generation and C omposition .................................................................. ............................... 12 4.1 Existing Conditions ............................................................................................. ............................... 12 4.2 Waste Generation Project ions ........................................................................... ............................... 13 5.0 Existing Solid Waste Management System... ............. ................................................... 13 5.1 Services Provided..... 13 5.2 Collection....._ . ..................................... _. ................................................. ......................................... 14 5.2.1 Residential Garbage Collection .... ..................... ......................... .................................................... 14 5.2.2 Bulky Waste ........... ............................ ............ ......................................... ...................................... .. 14 5.2.3 Brush ............................................................................................................... ............................... 15 5.2.4 Central Business District Refuse Collection ............ ........................................ ............................... 15 5.2.5 Commercial Collections Outside of the CBD ................................................... ............................... 15 5.2.6 Household Hazardous Waste .......................................................................... ............................... 15 5.2.7 Electronics ....................................................................................................... ............................... 16 5.2.8 Equipment and Personnel ............................................................................... ............................... 16 5.2.9 Commercial Haulers ........................................................................................ ............................... 17 5.2.10 Litter Collection ...... ................... ..._........... _. ............. .................................................................. 17 5.2.11 Materials Not collected by the City .............................................................. ............................... 18 5.3 Disposal .............................................................................................................. ............................... 18 5.3.1 Roanoke Valley Resource Authority ................................................................ ............................... 18 5.3.1.1 Tinker Creek Transfer Station ...................................................................... ............................... 19 5.3.1.2 Salem Transfer Stat ion ................................................................................. ............................... 19 5.3.1.3 Smith Gap Landfill — Permit 555 .................................................................. ............................... 20 5.3.1.4 Rail Haul ....................................................................................................... ............................... 20 5.3.1.5 Roanoke Valley Resource Authority Fees .................................................... ............................... 20 5.3.1.6 Residential Delivery and Disposal ................................................................ ............................... 20 5.3.2 Alternative Disposal Solutions ................................................................................. ............................... 20 5.3.2.1 Republic Services Transfer Station and Materials Recovery Facility 5.3.2.2 LCM Transfer Station 5.3.3 Previously Operated Landfills 5.3.3.1 Rutrough Road Landfill 21 21 5.3.3.2 Other Previously Operated Solid Waste Facilities ......._ .................................... ............................... 22 5.3.4 Central Archive .......................................................................................................... ............................... 22 5.4 Recycling ............................................................................................................ ............................... 23 5.4.1 Existing Program ............................................................................................. ............................... 23 5.4.2 Recycling Goals...... .............................. .............. ............................................................................. 24 5.4.2.1 Strategic Goals— Comprehensive Plan ................_ .................................................................... 24 5.4.3 Recycling Tonnage ........................................................................................... ............................... 25 5.4.4 Recycling Cost Avoidance.._..._ ............. _. ...................... ..._............. ............................................. 25 5.4.5 Federal, State and Partnerships ............._...__........... .............................................................. 26 5.4.6 Strategic Goals - Budget.. ......................... _ .................. ...................................................... ....... 26 5.4.7 Internet -Based Support ................. ............. ........................................................ ..._...... ............... 27 5.4.8 DEQ Yearly Recycling Report ........................................................................... ............................... 27 5.5 Composting /Mulch ............................................................................................ ............................... 27 5.6 Public Out reach ................. .............................................. ............. ............................................... _.... 28 5.6.1 Web -Site Out reach .......................................................................................... ............................... 28 5.6.2 Social Media /Free Apps .................................................................................. ............................... 29 5.6.3 City Solid Waste and Recycling Brochures ...................................................... ............................... 29 5.6.4 Leadership College ........................_............................................................._ ............................._. 29 5.6.5 Events and Volunteer Programs ..................................................................... ............................... 29 5.6.6 Litter Control .............................. _.............................. ................................................................... 29 5.6.7 Performance Monitor ..................................................................................... ............................... 30 6.0 Budget ................................................................................................................ ............................... 30 6.1 Expenditure ...... .......................... ................................................................. ........................... ........... 30 6.2 Revenues ............................................................................................................ ............................... 31 7.0 Waste management Hierarchy ...................... .......... ..................................................... _................. 31 7.1 Source Reduct ion ......................... ..................................... ........ ................ _. ..................... ................ 32 7.2 Reuse._ ................................................._..._.........................._......................_.. ._............................. 33 7.3 Recycling ............................................................................................................ ............................... 33 7.4 Resource Recovery and Incineration ................................................................. ............................... 33 7.5 Landfilling ........................................................................................................... ............................... 34 8.0 Goals and Objectives of Program ....................................................................... ............................... 34 8.1 Collect ions .......................................................................................................... ............................... 34 8.2 Disposal .............................................................................................................. ............................... 34 8.3 Recycling ............................................................................................................ ............................... 34 8.4 Leaf Disposal ...................................................................................................... ............................... 35 9.0 Collection Schedule ............................................................................................ ............................... 35 10.0 Funding. ............................................... — ................................... ..................................................... 35 11.0 Public Participation and Final Plan Adoption ............................................................ .............................35 Appendices Appendix1.4 Maps ............................................................................................... ............................... 37 Appendix 3.2 Demographic Profile and Population Projections .................... ............................... 38 Appendix 4A Waste Generation Projections (PRM's) ....................................... ............................... 41 Appendix 4B Waste Generation Projections ...................................................... ............................... 42 Appendix 4.2 RVRA Tonnage Projections .............................................................. .............................43 Appendix 5.3.1 RVRA Articles of Incorporation ................................................. ............................... 44 Appendix 5.3.1.3 Map — Smith Gap Landfill .......................................................... --- ..................... 51 Appendix 5.3.1.5 RVRA Waste Disposal Fees and Charges .............................. ............................... 52 Appendix 5.3.3.2 City of Roanoke Landfill Inventory ........................................ ............................... 53 Appendix 5.4.8 Annual DE4 Report ............ ....................... .— ......................................... .................... 67 Appendix 5.6.3 Sample Brochures and Calendars ............................................... .............................77 Appendix 5.6.7 Performance Monitor ............................ ..................................... .--- ...................... 79 Appendix 8.1 Collection Systems Goals ............................................................... ............................... 80 Appendix 8.2 Disposal Systems Goals ................................................................... ............................. 80 Appendix 8.3 Recycling System Goals .................................................................... .............................81 Appendix 8.4 Leaf Disposal System Goals ....... .... .... ............................ ........ ........ .. .................... ....... 81 Appendix 8.5 Collection Schedule System Goals ........................................ ............................... ........81 Appendix 11 Public Participation and Final Plan Adoption ...................................... .. ....................... 82 City of Roanoke Solid Waste Management Plan Update — 2016 Executive Summary The following Solid Waste Management plan for the City of Roanoke, Virginia is submitted in accordance with 9VAC 20- 130 -10et seq. The City represents a single - entity region for the purposes of filing and administering the plan, and for being accountable for its implementation. The City's solid waste collection, disposal and recycling programs fall under the umbrella of the City's Public Works Department, Solid Waste Management Division. In 2000, the City started a major overhaul of its program by implementing more automation and more efficient routes. In 2015, the City continued this automated collection program expansion to include an automated single stream recycling program. In 2014, the City introduced the first sealed compactor program. This program includes five sealed compactors strategically located within the Central Business District. Existing Solid Waste Collection — The City provides collection to its residential and small business customers. It collects from approximately 42,000 households and some small businesses integrated into the residential collection routes. The Central Business District (CBD) is serviced by a unique sealed compactor program. Residents and businesses have access to these compactors twenty -four (24) hours a day, seven (7) days a week. The remaining commercial /business waste is collected by private sectors haulers. The City also provides weekly curbside bulk collection which includes bulky items like furniture, white goods and brush. The majority of the residential waste is collected by the City at the curb with automated collection vehicles. Residents are provided with one 96 gallon cart, free of charge. Assistance is provided for the elderly and physically challenged. Some back alley and side yard collection is still conducted but on a limited basis. Citizens are not charged for this service as it is paid for out of the general fund. Businesses in the Central Business District (CBD) are charged by usage of the compactor on a monthly basis. First two uses of the compactor per week are free; subsequent other uses are $1.00. Recycling drop -off at the compactor sites is also free. The City also has 18 front - loading dumpster locations serving various City departments, located at such places as the Police Department, City Jail, City Hall, Court house and other municipal buildings. These sites are currently serviced through a contract with Waste Management Inc. Recycling - The City provides curbside collection of recyclables to its residents and small business partners, along with City schools using a single stream recycling automated collection program. Each household is provided one Hawaii Light Blue 96 gallon recycling cart. These carts are equipped with radio identification tags (RFID) which are embedded into the handle. When they are delivered they are assigned to the household. At time of collection, containers can be tracked electronically. The collection process is divided into "A" and "B" weeks. Each January a calendar /brochure is mailed to each household which gives the day that the collection will take place. This information is also provided on the City's web site as well as posted on the City's social media pages. The materials collected are newspapers, junk mail, magazines, shredded paper, computer paper, chipboard (cereal, cake, pasta), gift boxes and corrugated boxes; plus aluminum and tin cans, plastic containers ( #1 through #7) as well as all glass containers. In 2008, following the economic down -turn the City of Roanoke ended their long term recycling contract with Cycle- Systems. For almost one year, the City had to transport its recycling to a facility operated by Montgomery Regional Solid Waste Authority in the town of Christiansburg, Virginia. During this time, the City sought a bid for the processing of its recycling. Recycling Disposal Solutions was awarded the contract in 2009 for the processing of the then current dual- stream recycling program. Following another bid solicitation process in 2014, Recycling Disposal Solutions was awarded the bid for the processing of the new single stream recycling program. Also in 2014, the City applied for and received a grant for the assistance in marketing the new single stream recycling program from an organization called Recycling Partnerships. This grant was in the amount of $179,000 and was for both in -kind services as well as actual dollars. The City reported to the Department of Environmental Quality a recycling rate of 45% in 2009, 52% in 2010, 56% in 2011, 40% in 2012, 35% in 2013 and 35.6 % in 2014. The downward trend was attributed to the loss of one large recycling vendor namely Cycle - Systems. The Roanoke Valley Resource Authority (RVRA) also operates a drop off collection center at the Tinker Creek Transfer Station - accepting newspapers, clear glass and metal cans (aluminum /steel). The RVRA also accepts white goods and other scrap 2 metal and all types of batteries for recycling. Once a month on the third Saturday, they conduct a household hazardous waste day for all valley residents. Disposal — Trash collected in the City by the City is taken to the Roanoke Valley Resource Authority Tinker Creek Transfer Station, Permit 546, which is located at 1020 Hollins Road, where it is loaded on to rail cars and transported to the Smith Gap landfill, Permit 555, located in Roanoke County. The transfer station was permitted in 1992 and the landfill permitted in 1993. The waste collected in the City by private commercial haulers, or handled directly by the business or industrial generators is generally taken to the same transfer station. Composting /Mulching - The City eliminated the collection of loose leaves in the fall several years ago. It continues to offer a fall biodegradable bag leaf collection program. A current contract with Rockydale Quarries transports these biodegradable bags to a staging area located off of Old Mountain Road located in the northeast part of the City. Bags are staged on this property until spring when Rockydale moves the bags to their large facility off of Welcome Valley Road in the southern part of the City, where they are combined with after - market fines of a quarry process to make a compost material. The City does not treat its leaves prior to disposal. The composting system is privatized and not under City oversight. Litter Control - Most of the litter control programs in the City come under the oversight of either the Solid Waste Management or Transportation Divisions of the Public Works Department. The City's Parks and Recreation Department likewise is engaged in litter control in the City Parks. Programs include the following: • 6,111111 11 Belly Solar Powered Trash Compactors — The Solid Waste Management Division of the Public Works Department manages 41 Big Belly Solar Compactors that are positioned throughout the City. Big Belly compactors effectively control pedestrian litter while their 3:1 compaction rate maximizes collection efficiencies. • Metal Pedestrian Litter Containers — Solid Waste Management manages over 100 heavy -duty metal pedestrian litter containers (in addition to the aforementioned Big Belly solar compactors). Parks and Recreation has over 400 similar litter containers deployed in parks, sport activity fields, recreation areas, and public spaces. • Adopt -A- Street Program: This program is coordinated by the Transportation Division of the Public Works Department. They provide trash bags, safety vests and bag collection at the end of the event. Neighborhood groups, businesses, service organizations, scouts and residents participate in the program. The City posts signs and the collection is four times per year minimum. • Sheriffs Department - Inmate Program: This program collects the most litter of all the activities in the City. It is coordinated by the Transportation Division. • Central Business District Crew: The Stormwater Division maintains a three person crew in the Central Business District from 6:OOam to 2:30pm five days per week to keep litter off the sidewalks, streets and alleys. • City Mowing Operations: All mowing operations are tasked with the collection of litter and trash before mowing can begin. This is coordinated by the Transportation Division. • Street Sweeping: The Storm Water Division of the Public Works Department coordinates all street sweeping. • Storm Water Management Plan: Provides for the education of the public relative to the impact of litter on water quality. All storm water catch basins are labeled with a request to protect waterways from pollution. Following a high water event, the Storm Water Division and the Solid Waste Management Division coordinates efforts to collect all wood debris that accumulates along the low water bridges. • Clean Valley Council: Sponsors Clean Valley Day in the spring and a Fall Waterways clean -up in the fall. These two programs account for an average of 60 tons of debris and litter collected throughout the Roanoke Valley. Residents, neighborhood organizations, civic groups as well as businesses come together to collect litter and trash. • Other: The City also works with the more that 30 neighborhood organizations and groups for additional trash and litter cleanups. Primary Goals The primary goals developed by the City for the Solid Waste Management program under the City plan of 2016 -2036 are summarized below. The existing system is well developed and serves the community well. Thus, the goals remain the same, but seek continuous improvements to the existing system with a strong emphasis on source reduction, reuse and recycling. These goals grew out of the Division's mission statement, which states the following: "Solid Waste Management will provide quality solid waste, recyclable and waste reduction services to our customers by utilizing the most cost efficient means. We are committed to service excellence, effective programs, a safe and healthy environment, a progressive recycling program and landfill alternatives." These goals also grew out of the Vision 2001 — 2020 Comprehensive Plan which remains the City's vision today, and outlines the following policy and action items under the chapter on Public Services: Policy PS P5 — Recycling.: recycling and resource recovery will be promoted as a regional solid waste management tool. Roanoke will be known as a City that recycles all recyclable material where feasible. Action Items *A 12 — Develop and expand recycling and educational programs that promote its use. A16 — Pursue regional efforts for solid waste management and recycling The goals and objectives for the City over the next 20 years (2017 -2037) include the following: Collection • Expand educational efforts to collection, to provide information to the citizens on container placement, acceptable and unacceptable waste and scheduling. • Continue to automate collection (single stream recycling) to the maximum degree possible with existing financing. • Evaluate the CBD for improvements to collection systems which may include expanding the sealed compactor program. Recycling • Continue to be a steward for the Vision 2001 — 2020 mission which states that "Roanoke will be known as a city that recycles all recyclable material, where feasible." • Continue to aggressively promote source reduction and recycling as a way to save costs and to increase landfill life expectancy. • Encourage better participation by the businesses in reporting their source reduction and recycling efforts annually. • Consider the construction and operation of a regional clean materials recovery facility (MRF) possibly operated by the Roanoke Valley Resource Authority (RVRA) or other regional entity. The City has formed a contract with Recycling Disposal Solutions (RDS) to handle and process all single stream recycling collections at their Korte Street site location. Disposal • Continue to promote source reduction and recycling as a means to increase the life expectancy of the Smith Gap Landfill. • Continue to support the operations of the RVRA transfer station through active participation in the RVRA. Treatment • No treatment programs are proposed. Litter Control • Continue to promote aggressive litter control programs as are currently in place. In summary, in conjunction with its membership in the Roanoke Valley Resource Authority, its affiliation with Recycling Disposal Solutions, and its support of the Clean Valley Council, the City has established one of the more comprehensive and effective integrated solid waste management programs in the Commonwealth of Virginia. Waste reduction, reuse, recycling and disposal programs have been established that exceed current regulatory mandates. For instance, the City conducts curbside single stream recycling, has a long -term membership in the Roanoke Valley Resource Authority (RVRA) for disposal in a subtitle D compliant landfill facility, and participates in a successful yard waste mulching program sponsored by the RVRA, a fall bagged leaf collection program where the leaves are transported to a composting program developed by Rockydale Quarry, and a monthly household hazardous waste collection day sponsored by the RVRA. The City's recycling program has grown significantly over the past decade, and is currently attaining a 62.6% recycling rate as reported to DEQ for 2015. The recycling rate is broad - based, meaning that it is tolerant of fluctuations in any one component of the program, and can absorb changes without threatening the City's ability to meet the 25% mandate. Disposal activities over the planning period and beyond are secure with the Roanoke Valley Resource Authority and collection has become more efficient with the advent of automation. It would appear that the City can focus its efforts on education, promoting reduction in the waste stream, and encouraging more recycling. 6 INTRODUCTION 1.1 Legislation The following solid waste management plan has been prepared in accordance with the Virginia Waste Management Board's, Regulations for Solid Waste Management Planning, amendment 1, 9VAC 20- 130- 10etseq., effective date August 1, 2001. 1.2 Authority (9 VAC 20- 130 -20) The regulations were promulgated pursuant to Chapter 14 (Sec.1 0.1 -1400 el seq. ) and specifically Sections 10.1 -1402, 10.1 -1411 and 10.1 -1413 of Title 10.1 of the Code of Virginia which authorized the Virginia Waste Management Board to promulgate and enforce such regulations as may be necessary to carry out its duties and power, and the intent of the Virginia Waste Management Act and the federal acts. 1.3 Purpose (9 VAC 20. 130 -40) The purpose of the regulations as generally stated in 9 VAC 20- 130 -40 and elsewhere in the regulations is to: 1. Establish minimum solid waste management standards and planning requirements for protection of public health, public safety, the environment, and natural resources throughout the Commonwealth; 2. Require the development of a comprehensive and integrated solid waste management plan that addresses all components of the solid waste hierarchy established by the United States Environmental Protection Agency (EPA) as embraced by the Commonwealth as follows: • Source Reduction (most desirable activity) • Reuse • Recycling • Resource Recovery (waste -to- energy) • Incineration • Landfilling (least desirable activity) 3. Promote local and regional planning that provides for environmentally sound and compatible solid waste management with the most effective and efficient use of available resources; 4. Establish procedures and rules for designation of regional boundaries for the Solid Waste Management Plan; 5. Establish state, local government, or regional responsibility for meeting and maintaining the minimum recycling rates of 25 %; 6. Establish the requirement to withhold permits for failure to comply with the regulations; 7. Provide a method to request reasonable variance or exemptions from the regulations; and 8. Provide for reporting and assessment of solid waste management in the Commonwealth. 1.4 Planning Area The Planning area for this solid waste management plan is the City of Roanoke, Virginia. Appendix 1.4(a) provides a location map of the City within Virginia. The City represents a single- entity region for the purposes of filing and administering the plan, and for being accountable for its implementation. Appendix 1.4(b) includes a map that displays the City divided into collection days. SWM divides the City to the east and west by its major transportation corridor - 1581; to the north and south by Norfolk Southern railroad tracks. Moving clockwise, SWM's regularly scheduled collection begins in the northeast on Monday and ends with the southwest quadrant on Thursdays. Please see Appendix 1.4. 1.5 Planning Period The planning period for this solid waste management plan is 20 years from 2017 -2037. 2.0 Background Information This SWMP contains the most recent resolutions adopted by City Council in June of 2016 pertaining to the City's renewal of its membership within the Roanoke Valley Resource Authority, and the addition of the City of Salem as a new RVRA member. 2.1 Status of Solid Waste Nationally Based upon the 2014 EPA report Advancing Sustainable Materials management Fact Sheet, the EPA uses this information to measure the success of waste reduction and recycling programs across the country and characterize the national waste stream. These facts and figures are current through calendar year 2014. In 2014, the United States generated about 258 million tons (U.S. short tons unless specified) of municipal solid waste (MSW). Over 89 million tons of MSW were recycled and composted, equivalent to a 34.6 percent recycling rate. In addition, over 33 million tons of MSW were combusted with energy recovery and 136 million tons were landfilled. Recycling and composting of MSW results in greenhouse gas (GHG) emissions reduction. In 2014, the 89 million tons of MSW recycled and composted provided an annual reduction of over 181 million metric tons of carbon dioxide equivalent (MMTCO2 E) emissions, comparable to the annual emissions from over 38 million passenger cars. As the title for the annual report suggests, EPA is thinking beyond waste. Sustainable Materials Management (SMM) refers to the use and reuse of materials in the most productive and sustainable way across their entire life cycle. SMM conserves resources, reduces waste, slows climate change and minimizes the environmental impacts of the materials we use. In 2014, about 66.4 million tons of MSW were recycled, 23 million tons were composted, 33.1 million tons were combusted with energy recovery and 136 million tons were landfilled. In 2014, the rate of lead -acid battery recycling was about 99 percent 8 (2.81 million tons). The rate of corrugated box recycling was over 89 percent (27.3 million tons); over 61 percent (21.1 million tons) of yard trimmings were composted. About 135.9 million tons of MSW (52.6 percent) were landfilled in 2014. Three materials had composting or recycling rates that rose from 2013 to 2014 — yard trimmings, selected consumer electronics and food. In 2014, the rate of yard trimmings composted was 61.1 percent (21.1 million tons), up from 60.2 percent (20.6 million tons). The rate of yard trimmings composted was 51.7 percent in the year 2000. In 2014, the rate of selected consumer electronics recycling was 41.7 percent (1.4 million tons) up from 37.8 percent in 2013 (1.3 million tons). This was a further increase from the year 2000, when selected consumer electronics were recycled at 10.0 percent. In 2014, the rate of food composting was 5.1 percent (1.94 million tons), up from 5.0 percent in 2013 (1.84 million tons). The rate of food composting was 2.2 percent in the year 2000. For additional information from the EPA study, please visit: https.lAv w.epa.gov/ sites /productionlfiles / 2016 -11/ documents /2014_smmfactsheet_508.pdf 2.2 Current System Summary of the current Solid Waste Management System is provided below and discussed in greater detail in Section 5.0 Trash Collection - Public Collection by City from the curb 90% Collection by the City from the alleys 7% Collection of physically and topographically challenged 3% All collections one time /week Central Business District must transport trash to noted sealed compactor Collection — Private Commercial Hauler (Waste Management, Allied Waste, First Piedmont, Tidy Services are the primary companies.) Disposal Roanoke Valley Resource Authority (Members include City of Roanoke, Town of Vinton, Roanoke County, and the City of Salem) Smith Gap Landfill — Bradshaw Rd (permit #165, Acreage 800 -1200, Life Expectancy 50 +years) RECYCLING Collection — Public Single Stream Recycling (Newspaper, junk mail, magazines, computer and shredded paper, chipboard and corrugated cardboard, plastics ( #1 - #7), aluminum and tin cans, glass bottles (any color) Collection — Private Waste Management, Allied Waste, First Piedmont Processing Facility Recycling Disposal Solutions — Korte Street Leaf Collection Biodegradable Paper Bags (3 weeks in fall & 1 week in spring) Composted at Rockydale Quarries 2.3 Waste Management Needs Identified Solid Waste Management's continued emphasis is lo: Maximize landfill life expectancy through a comprehensive solid waste management program that focuses on source reduction, reuse, and recycling. Educate both the public and private sectors on (1) the importance and benefits of recycling, source reduction and reuse and, (2) how comprehensive solid waste management will protect the environment and reduce waste transport and disposal costs. • Continuously explore the market for recyclable materials in order to find the most cost - effective means for recycling certain materials, and to continuously search for effective means of managing other solid wastes. 2.4 Solid Waste Management Division's Mission Statement We will provide quality solid waste, recyclable and waste reduction services to our customers by utilizing the most cost efficient means. We are committed to service excellence, effective programs, a safe and healthy environment, administering rules and regulations, and landfilling alternatives. 2.4.1 Strategies for Meeting Solid Waste Management Objectives Solid Waste — Continue to offer an automated collection program for our residents and small business owners. Those residents who for topographical reasons cannot move 10 their container to the street will be offered alley service. Those residents who are physically challenged shall be offered back door service for both trash and recycling. The Central Business District area has been offered a unique and innovative sealed compactor program which includes five compactors strategically located throughout the sealed compactor zone, where residential property owners or businesses can dispose of their trash 24 hours a day, seven days a week. Recycling — In October of 2015, the City of Roanoke introduced a single stream recycling program to all residents, schools and small businesses. This program has been successful and has doubled our recycling collections while reducing solid waste collections proportionately. The Central Business District area offers free recycling to all businesses and residences. Drop -off areas located within the sealed compactor enclosure allow for the continuous drop off of recycling 24 hours a day, seven days a week. Household Hazardous Waste — The City of Roanoke is a member of the Roanoke Valley Resource Authority (RVRA); the RVRA offers a household hazardous waste collection day on the third Saturday of every month. Leaf Collection — The City of Roanoke offers biodegradable paper bagged leaf collection in the fall for three designated weeks. Leaves bagged in biodegradable paper bags are collected and transported to Rockydale quarries where they are blended with quarry fines to produce a compost product. Compost/Mulch — The City of Roanoke, as a charter member of the Roanoke Valley Resource Authority, offers residents free mulch as part of the recycling program. The City collects brush on a weekly basis; RVRA grinds the brush into mulch. Mulch is available for residents to pick up and use for gardening purposes. 3.0 DEMOGRAPHIC DATA 3.1 LOCATION The city of Roanoke is located in the southwestern portion of Virginia in the Roanoke Valley, western Virginia's center for industry, trade, health, education, travel, conventions and entertainment. The City limits are contained within the borders of Roanoke County with the City of Salem lying directly to the west and the Town of Vinton lying to the east. Roanoke is located midway between New York, New York and Atlanta, Georgia on Interstate 81, 168 miles west of the state capitol in Richmond, Virginia. The city is the 11 center of Virginia's largest metropolitan area in the western half of the state and is the 41" largest metropolitan region in the state (behind Northern Virginia, Hampton Roads, and the Greater Richmond area). The Roanoke, Virginia metropolitan statistical area (MSA) includes the counties of Franklin (south), Craig (west to the West Virginia border), and Botetourt (north). The City lies between the Blue Ridge Mountains and the Allegheny Highlands along a major transportation corridor giving it ready access to approximately two- thirds of the total population of the nation within a radius of 500 miles. The total land area of the City is 43 square miles. 3.2 POPULATION Please see Appendix 3.2: this Demographic Profile provides a projected analysis of the population in Roanoke city based upon U.S. Census Bureau data. For additional demographic information, please visit: www virainialmi com /report center /community Profiles/5104000770 pdf 4.0 Waste Generation Projections and Analysis Waste Generation Comparisons The tables in Appendix 4 show the projected waste generation in the City over the next 20 year period. Appendix 4A depicts waste tonnages recycled within the reporting jurisdiction and reported annually to VDEQ. Appendix 4B is a sum of the tonnage projections based on SWM's performance monitor of the activities that the Division is directly involved in, combined with the total tons projected in Appendix 4A. Projecting the City's total waste generation is difficult, although the tonnage collected by SWIM is stable, tons of recyclable material for the VDEQ report is volatile as demonstrated by the 2014 (33,938) and 2015 (64,588) tonnages of PRM's. Reasons for volatility include the private sectors resistance or reluctance to report recyclable material for the VDEQ report, and tonnages that should be reported but are hauled outside of the MSA. As such, in order to project tonnages through 2037, 2014 and 2015 FIRM tonnages were averaged and increased 1% annually. Likewise, waste collected by SWM is projected to increase 1% annually based upon population projections. 4.1 Existing Conditions (2016) Waste is collected in the City by the City and multiple private sector haulers. The City collects primarily from the residential and Central Business District sectors, while the private haulers collect from the business and commercial sector and from various City sites which use dumpsters for collection. All City collected waste and most privately collected waste is taken to the Tinker Creek Transfer Station located on a 22 acre parcel located at 1020 Hollins Road and then hauled via rail to the Smith Gap landfill. 12 The Smith Gap landfill is located in southwest Roanoke County, east of State Route 622 and encompasses approximately 1,200 acres of which 800 acres are dedicated to the landfill and 95.4 acres permitted for disposal. Both facilities are owned and operated by the Roanoke Valley Resource Authority (RVRA) of which the City is a member. The City cannot require all waste generated within its boundaries to be disposed of at the RVRA facilities; however, it should be noted that the City of Salem became a member of the RVRA on July 1, 2016. 4.2 Waste Generation Projections Actual waste generation data is based upon actual of waste transferred at RVRA and City of Salem transfer stations in 2015. Since the City of Salem has become a member of the RVRA, tons transferred at the Salem station were combined for simplicity. Projections through 2037 for SWIM planning purposes are calculated upon a 1 % annual increase. Please see Appendix 4.2. 5.0 Existing Solid Waste Management System 5.1 Services Provided The Solid Waste Division is responsible for managing the City's integrated solid waste system. Some of the primary functions include: • Serving on the Roanoke Valley Resource Authority Board of Directors • Interface with Clean Valley Council. • Collection of residential and small business's solid waste and recycling. • Collection of solid waste and recycling within the Central Business District by providing sealed compactors zones. • Collection of recycling from City schools. • Collection of brush from residential properties. • Monitoring and enforcement of the Solid Waste Ordinances. • Providing public information on all aspects of the system, including a comprehensive web site as well as social media outlets. • Coordinating with other City departments and divisions such as Facilities and Parks and Recreation to promote recycling in all City buildings as well as parks. • Tracking commercial sector recycling by using the annual DEQ report. 13 • Interface through the use of the assembly permit process any event coordinators to assure that all events provide for adequate solid waste removal. • Handle all biodegradable bagged leaf collections. 5.2 Collection 5.2.1 Residential Garbage Collection The City's Solid Waste Division collects household waste from all single - family residences using full- automated collection containers and vehicles, staffed with city personnel. Approximately 90% of households are collected using automated trucks. The City also provides 7% of our resident's alley collection service using semi - automated packer trucks, as well as 3% of our residents get back door service as a physically challenged customer. The City has divided the collection program into four zones, each one serviced one day per week, (Monday, Tuesday, Wednesday and Thursday. Each resident is provided a 96 gallon container free of charge. Residents place their trash container, bulky waste and brush out to the curb for collection. Single stream recycling is collected following an "A" week or "B" week schedule. The City has identified the following benefits to automated collection: • Back injuries of City employees have been reduced because employees are no longer lifting trash containers. • Fully automated collection trucks require only one driver /operator instead of a driver and two sanitation workers. • An integral part of the automated refuse and recycling collection system is that all trash and recycling be placed in specially designated containers - because each container is the same type and color for either trash (Dark Blue) or recycling (Light Blue) collections. Both bulk and brush must be placed for collection to the curb on the same day as regularly scheduled trash and recycling collection. • Allows for a very effective and efficient collection service. 5.2 .2 Bulky Waste City crews collect residential bulky waste once per week. Each residence can put out up to three (3) bulk items each week. Bulky waste must be placed at the curb by 7:00am prior to the day of collection. Acceptable bulky items include household appliances, furniture, mattresses and box springs. When placing refrigerators out to the 14 curb the doors must be removed and placed next to the appliance. Two tires per household can also be placed out for collection each week. 5.2.3 Brush City crews collect brush each week from residents who place said brush to the curb. Brush is broken out into small and large piles. A small pile is one the is 4'x4'x4' and a large pile is 6'x6'x6'. Residents who wish to dispose of smaller piles of brush or shrubbery are encouraged to place these piles into the dark blue trash container. Branches are asked to be cut into 4' of 6' lengths and no wider than 3" in diameter. Treated lumber and old railroad ties are not taken to the mulch grinding area of the RVRA. These materials must be taken to the transfer station for hauling to the landfill. Brush cut by private landscapers for a fee cannot be collected by the City. 5.2.4 Central Business District Refuse Collection The City initiated a sealed compactor program within the Central Business District in 2013. Since then, the program has expanded to five (5) compactors. These five locations are strategically located allowing businesses and residences access to them 24 hours a day, seven days a week. All five locations accept both trash and recycling. The program allows for the first two uses of the compactor for free for the disposal of trash. Following the first two uses for a week the user is then charged a $1.00 per compaction. Recycling is free to all. 5.2.5 Commercial Collections Outside of the CBD The City collects from a limited number of commercial businesses outside of the CBD. These small businesses are collected as part of residential collection routes, once per week. Recycling is also offered as part of the collection program. 5.2.6 Household Hazardous Waste The Roanoke Valley Resource Authority sponsors a monthly collection of household hazardous waste on the 3rtl Saturday of every month. The following items are accepted: • Latex and oil paints • Aerosol cans of any kind • Paint- related products, such as paint thinner, stains, turpentine, polyurethane, polishes and acetone • Automotive products, including motor oil, brake fluid, antifreeze and gasoline 15 • Any type of battery • Propane gas cylinders (20 and 30 pound) • Mercury • Gardening supplies including pesticides, insecticides, herbicides and fertilizers • Household cleaners such as bleach, oven cleaners, bathroom cleaners, and any other corrosive or acid cleaner • PCB's • Fluorescent bulbs • Those items NOT accepted are tires, explosives, medical waste or radioactive waste including smoke detectors 5.2.7 Electronics Presently the City does not have a formal electronics waste collection program. The City is expected to have an in -house electronics recycling program by the end of 2016. 5.2.8 Equipment and Personnel The City operates their collection system with 56 personnel consisting of 13 administrative staff and 32 Solid Waste Equipment Operators and 11 Sanitation Workers. The collection system has 51 vehicles assigned to it as follows: • Automated trucks (One Arm Bandits) 18 trucks 1 operator per route • Semi - Automated trucks (Rear Load) 18 trucks 1 operator and 2 workers • Knuckleboom trucks 5 trucks 1 operator per route • Miscellaneous (Pickups) 10 vehicles The extensive fleet is maintained by the City's Fleet Management Division. Costs for repairs over the last several years can be summarized as follows: Fiscal year Costs %• of Annual Change 09/10 $769,598 10111 $715,340 -7% 16 11112 $767,670 +7% 12/13 $773,318 +.03% 13/14 $807,008 +4% The FY13/14 repair costs were split between the equipment categories as follows: • Automated Trucks 93.0% • Semi - Automated Trucks 6.0% • Knuckleboom Trucks 0.5% • Miscellaneous 0.5% 5.2.9 Commercial Haulers There are four primary commercial trash haulers operating independently within the City. These companies collect waste from the commercial and industrial sectors, and are not franchised by the City. The City does not track the waste that is collected by these companies, as it is difficult to obtain this information from the haulers which consider this type of information as "proprietary". The RVRA's Tinker Creek Transfer Station categorizes the private haulers separately and identifies them as commercial in their records. As previously mentioned some of the commercially collected waste may not be brought to the Tinker Creek Transfer Station but brought to other transfer stations or MRF's such as Allied Waste in Roanoke. As mentioned earlier, the City of Salem has joined the RVRA — all waste that formerly was transferred there will now be transferred at RVRA. The commercial operated companies are: • Waste Management • First Piedmont • Allied Waste • Tidy Services 5.2.10 Litter Collection Litter prevention and the Adopt -A- Street program are handled by the City's Transportation Division. Parks and Recreation sponsors an Adopt -A -Park program. 17 The City also partners with the local Sheriff's department to use inmates for litter cleanup. 5.2.11 Materials Not Collected by the City The City does not collect • Contractor and lawn maintenance service waste, including tree pruning, land clearing, construction, demolition and remodeling operations • Homeowner generated remodeling materials • Debris from land clearing • Automotive bodies and parts, drive trains and like materials • Hot ashes and other hot burnt items • Hazardous materials • Rocks, dirt, sand, bricks and concrete • Tree stumps and root balls • Drums or tanks that are not cut in half and triple rinsed • Lawnmowers filled with gas or oil • Motorcycles, mopeds or automotive parts • Paint and other liquids 5.3 Disposal 5.3.1 Roanoke Valley Resource Authority On July 29, 1975, the City of Roanoke, the County of Roanoke and the town of Vinton entered into an agreement to form the Roanoke Valley Regional Solid Waste Management Board (Board) to provide for the operation of a regional sanitary landfill, known as the Rutrough Road landfill, Permit 165. On October 23, 1991, the Board, the City, Roanoke County, and the Town of Vinton, agreed to establish the Roanoke Valley Resource Authority (Authority or RVRA) for the purpose of siting and permitting a new regional landfill and transfer station. On December 3, 1991, the Board of Supervisors of Roanoke County further made the new Authority official through the passing of a resolution which authorized the 18 membership of the City of Roanoke and the Town of Vinton in the Roanoke Valley Resource Authority, which under the same resolution had its name changed to the Roanoke Valley Resource Authority. On July 1, 2016 the members of the Roanoke Valley Resource Authority welcomed the newest member of the RVRA, the City of Salem. The Amended Articles of Incorporation are included in Appendix 5.3.1. 5.3.1.1 Tinker Creek Transfer Station The Tinker Creek Transfer Station is located on a 22 acre parcel at 1020 Hollins Road, south of Orange Avenue, within the corporate limits of the City of Roanoke. The facility was permitted in 1992 as Permit 546 with the service area defined as the City of Roanoke, County of Roanoke, Town of Vinton and the City of Salem. The facility has a peak capacity of 1600 tons per day, accepting an average load of 641 tons per day of solid waste from private collection vehicles, business, citizens and municipal collection vehicles from the service area. The transfer station consists of a main building with enclosed tipping floor, a rail car capping shed, offices within the main building, dumpster area, recycle area, scale house, two scales, parking area, rail car siding and access roads. The collection vehicles enter the facility from Hollins Road, travel across the entrance scales and then enter the tipping floor building at the north end. The vehicles discharge the loads on the concrete tipping floor, exit the building on the south end and proceed to the exit gates on the property and across the scales again as necessary. The solid waste on the tipping floor is moved to two open pits located above the top of the rail cars which are loaded with a knuckle boom. Each rail car can hold up to 85 tons of waste. At the end of the day, all waste that has been collected and loaded in the 1- 12 rail cars are transported by Norfolk Southern railroad 33 miles on the Waste Line Express to the off - loading stations at the Smith Gap Landfill. This station contains a large rotary dumper which elevates the rail car, turning it on its side to discharge the waste onto the tipping floor. Large loaders push the waste into large off -road dump trucks which transport the waste to the working face of the landfill. 5.3.1.2 Salem Transfer Station In July of 2016, the City of Salem's Transfer Station became part of the Roanoke Valley Resource Authority (RVRA). This second transfer station is located at 1271 Indiana Street, Salem VA. 24153. Presently all trash that is taken in at the Salem Transfer Station is loaded daily into walking trailers and transported to the Tinker Creek Station at the end of every day. At the RVRA, the trash is unloaded and 19 placed into the Tinker Creek rail cars to be transported to the Smith Gap landfill 5.3.1.3 Smith Gap Landfill — Permit 555 The Smith Gap Landfill was permitted on June 25, 1993 as Permit 555. The facility is located in southwest Roanoke county, east of State Route 622, on a tract known as Smith Gap. (Appendix 5.3.1.3 illustrates the location). The facility encompasses approximately 1,200 acres of which 800 acres is dedicated to the landfill and associated facilities, i.e. roads, sediment ponds, leachate handling facilities, borrow areas, etc. 5.3.1.4 Rail Haul The RVRA holds a 25 year agreement with Norfolk- Southern Railroad to transport waste by rail to the Smith Gap landfill. This agreement expires June 30, 2018. At the end of the 25 year period, the contract can be automatically renewed in 5 -year increments for another 25 years, Thus, rail haul is secure through the planning period. 5.3.1.5 Roanoke Valley Resource Authority Fees See Appendix 5.3.1.5 — RVRA Waste Disposal Fees and Charges. 5.3.1.6 Residential Delivery and Disposal Residents of the City can bring twelve loads per year directly to the Tinker Creek Transfer Station for no charge. The residents must have proof of residency through the City and have no larger than a '% ton pickup truck. Materials accepted include furniture, appliances, carpel, yard waste, brush shrubbery, household debris and household garbage. Materials that are not accepted include waste generated by work performed for pay by the homeowner, shingles, rock and dirt, and hazardous materials. Tires must be paid for. 5.3.2 Alternative Disposal Options 5.3.2.1 Republic Services Transfer Station and Materials Recovery Facility Republic Services operates a transfer station and materials recovery facility under Permit By Rule 105 originally issued on August 21, 1996 with last amendment issued on September 2, 1997. According to the DIED permit, the facility consists of truck scales, covered tipping area with concrete pad, baler for recyclables, and bins for storage. The permit states that the facility will receive 350 tons per day of solid waste of which approximately 126 tons per day will be recyclable materials. The facility is Off located at 341 241" Street, N.W. and was opened in 1996. The facility recycles cardboard and recycled approximately 6,300 tons in 2003. This data was provided to the City for use in preparation of the report to DEQ. Republic Services also uses the facility as a transfer station where waste collected by Republic Services is tipped on to the floor and pushed into large transfer trailers. Approximately 10 trailers are filled per day of operation. In 2003, 55,200 tons were shipped out of this facility to the Allied Waste landfill in Brunswick County. Republic Services estimated that approximately 40% or 22,080 tons of this waste originated in the City although no records are actually kept. 5.3.2.2 LCM Transfer Station LCM Corporation (LCM) operates a transfer station in the City under permit number PBR 136 issued on December 8, 1998. The facility is located at 3321 Shenandoah Avenue, N.W. The facility consists of two units: an enclosed area for storage of sealed roll -off containers and two box trailers. LCM uses the transfer station strictly for processing its materials for shipping. No other entity can use the facility and garbage is not handled. According to DEQ Form 50 -25 for 2003 the following materials were handled: • 5 cy industrial waste • 142 cy asbestos • 2 cy petroleum contaminated soil • 33 cy petroleum contaminated absorbents The waste was shipped primarily out of state for disposal. 5.3.3 Previously Operated Landfills 5.3.3.1 Rutrough Road Landfill The City of Roanoke was a member of the Roanoke Valley Regional Solid Waste Management Board (Board) which operated the Roanoke Regional Sanitary Landfill also known as the Rutrough Road Landfill. The Rutrough Road Landfill is located in the County of Roanoke south of the Roanoke River, north of Route 618 at the border of Roanoke and Bedford counties. The location of the landfill is identified on the site map (Figure 8) excerpted from the United States Geological Survey (USGS) Hardy and Stewartsville 7.5 minute quadrangles, photorevised 1972, 1984 respectively. Pertinent information relative to the facility includes the following: 21 PERMIT NUMBER: 165 FACILITY NAME: Roanoke Regional Landfill (Rutrough Road Landfill) OWNER/OPERATOR: Roanoke County, Virginia CLASS: Closed Solid Waste Facility TYPE: Sanitary Landfill (Lined /Unlined) TOTAL SITE AREA: 274 Acres WASTE DISPOSAL AREA 60 Acres (44 additional acres closed prior to 1988) ADJOINING LAND USE Rural and forested (National Park Service), sparsely Populated (upgradient) The landfill was originally permitted in 1974. The landfill was closed in 1994 -95. 5.3.3.2 Other Previously Operated Solid Waste Facilities Appendix 5.3.3.2 contains a report entitled, "City of Roanoke Landfill Inventory," dated February, 1991 which summarizes information collected during the inventory of the City's landfills. All facilities owned by the City were closed prior to 1988 and are not under post closure surveillance. 5.3.4 Central Archive Records of all closed and active solid waste disposal sites within the City are maintained at the office of the City of Roanoke, Division of Solid Waste, 1802 Courtland Road, N.E., Roanoke, VA 24012 (540 -853- 6848). Information on the Roanoke Valley Resource Authority disposal facilities is kept at the offices of the Roanoke Valley Resource Authority at 1020 Hollins Road, Roanoke, VA 24012 (540- 857- 5050). The files kept by the City constitute the central archive and operating record for all permitted landfills within the City. Documentation on new landfills (should there be any in the future), recycling and composting activities, and closure and post closure care is also kept in this location. All correspondence to and all correspondence from DEC is kept in the same files. In addition, the Solid Waste Management Plan prepared by the City will serve as a central archive and summary of solid waste collection, disposal, and recycling activities within the City. The plan will be revised as appropriate during the planning 22 period and the revised plan will be submitted to DEQ for review and approval. 5.4 Recycling 5.4.1 Existing Program The City offers a single stream recycling program to all of its residents, small business operators as well as all city schools. Each household receives one free 96 gallon Hawaii Light Blue Recycling cart, which is recorded into a database. These containers also come equipped with a Radio Identification Tag (RFID). The City has contracted with Sonrai Systems out of Naperville, Illinois to assist in managing the location of these containers. The recycling program is divided into an "A" week or "B" week collection program. Residents are mailed a yearly recycling calendar, explaining details of not only the recycling program but all of the other collections that the City provides. The City also has an interactive web site that residents can go to. All they do is go to the web site and click on single stream recycling and enter their address; a map will download and show them what week they are collected on. The collection of single stream recycling includes newspapers, junk mail, magazines, computer paper, shredded paper, chipboard (cereal, cake & pasta box's), corrugated, aluminum and tin cans, all plastic containers ( #1 through #7) as well as glass bottles. Single stream recycling is also provided to those residents and businesses who bring their recycling to the five sealed compactor locations. City Schools are collected twice a week for single stream recycling. Commercial contractors also provide paper and cardboard collections to their commercial customers. Within the City is a major recycling processor, Recycling Disposal Solutions. This company has two locations within the Roanoke Valley. One located on Enon Drive in Roanoke County and the second facility is located on Korte Street in the city of Roanoke. RDS's main facility is located in Portsmouth, Virginia. Currently the City has a ten (10) year contract with RIDS for the processing of recycling at a cost of $34.55 per ton. 23 The City maintains a monthly spread sheet to track recyclables collected The Roanoke Valley Resource Authority also operates a drop off collection center at the Tinker Creek Transfer Station which collects newspapers, junk mail, magazines, aluminum and tin cans, plastic and glass containers. They also accept metal goods as well as vegetative waste that is ground up mulch and offered to residents for free. 5.4.2 Recycling Goals The City maintains its required 25% recycling rate which is a regulatory goal of the Department of Environmental Quality. The City takes their role as a recycling provider very seriously. Prior to the introduction of single stream recycling, the City spent almost three years planning the implementation of single stream recycling. The City recognizes that the old motto holds true, "Recycling is never meant to make money ". They recognize that recycling is only one portion of a very detailed environmental plan, which began at least twelve years ago. The City has partnered with Virginia Tech to train staff in a program called Environmental Sustainability Management System (ESMS). This program looks at all aspects of the City's environmental impact. Staff meets regularly to look at carbon footprints, energy savings, recycling measures and sustainability efforts throughout the City. 5.4.2.1 Strategic Goals - Comprehensive Plan The comprehensive plan entitled "Vision 2001- 2020 ", although developed in 2001, continues to be the standard of reference: the plan outlines the following policy and action items under the chapter on Public Services: Policy PS P5 — Recycling: recycling and resource recovery will be promoted as a regional solid waste management tool. Roanoke will be known as a City that recycles all recyclable material where feasible. Action Items Al2 Develop and expand recycling and educational programs that promote its use. At 3 Consider developing a staffed recycling center with a household hazardous waste component. At Pursue regional efforts for solid waste management and recycling 24 5.4.3 Recycling Tonnages The following spreadsheet reflects overall tonnages of the dual stream recycling program which began in July of 2005 as well as the move to single stream recycling in October of 2015. Notice that recycling tonnages increased 45% from 2015 to 2016; and increased 67% over 2014. *SS denotes Single Stream 5.4.4 Recycling Cost Avoidance The City of Roanoke understands the value of recycling. It adheres to the saying that recycling never makes money, but it does have a savings in cost avoidance. 25 2016 ss 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005 Jan 407 252 266 251 243 248 223 263 258 235 241 228 Feb 428 134 222 222 -241-2-19-135 135 219 213 182 196 207 Mar 501 276 248 223 240 269 256 214 209 248 256 242 Apr 412 259 263 243 224 218 237 224 239 174 205 214 May 457 222 246 282 273 229 219 229 255 226 213 219 Jun 500 216 218 226 262 264 266 245 237 207 227 233 Jul 418 220 462 218 230 161 214 238 240 228 208 196 Aug 506 214 219 241 209 226 202 193 229 234 239 232 Sep 472 213 280 232 222 226 210 202 235 199 232 229 Oct 463 503 290 281 271 229 203 204 232 216 203 197 Nov 449 410 209 193 259 275 248 216 219 209 222 214 Dec SS 269 283 257 280 238 279 288 238 245 229 Total 5013 3460 2996 2905 2936 3172 2930 2936 2861 2602 3116 2415 5.4.4 Recycling Cost Avoidance The City of Roanoke understands the value of recycling. It adheres to the saying that recycling never makes money, but it does have a savings in cost avoidance. 25 As previously slated the City of Roanoke as a member of the Roanoke Valley Resource Authority has a solid waste tipping fee of $49.50 per ton. Having secured a 10 year contract with Recycling Disposal Solutions, the City's recycling tipping fee is $34.55 per ton. The saving to the city is $14.95 per ton, which is referred to as cost avoidance, • Year 2008 and 2009, The City had a "No charge' tipping rate for recycling • * Year 2010 to 2014, The City was billed $19.00 per ton for Paper and $37.00 per ton for Bottles and Cans on a dual stream program Fiscal Year Solid Waste (tons) Recycling (tons) Cost Avoidance 2008 -4-7,060 .41 2,861.7 $128,776.59 2009 42,798.70 2,936.6 $132,873.00 2010 42,667.81 2,930.2 $69,873.02 2011 40,055.51 3,172.1 $72,836.89 2012 39,644.83 2,936.4 $71,732.26 2013 41,137.74 2,905.0 $75,597.45 2014 39,573.71 2,996.0 $75,623.24 5.4.5 Federal, State and Local Partnerships The City partnered with a company called Cycle Systems for disposal of recyclables until the contract ended in 2008, at the request of Cycle Systems due to the downward turn of the economy. In 2009 and 2010, the City undertook a contract with the Montgomery Regional Solid Waste Authority, Christiansburg, Virginia for the disposal of recyclables. Finally in 2011 a new contract was formed with Recycling Disposal Solutions (RDS), Portsmouth, Virginia. RIDS opened a new facility on Enon Drive in Roanoke County to handle the City's dual stream recycling program. In 2015, RDS opened a new facility within the City (Korte Street) to handle the new single stream recycling program. 5.4.6 Strategic Goals - Budget Annually, during the budgeting process, the Solid Waste Division must outline strategic goals for their program. In fiscal year 2010, the City of Roanoke began a new process for creating a budget. This new process is called Budgeting for Outcomes (BFO). 26 When the BFO process was originally introduced in 2010, seven (7) priority areas were developed and approved by City Council. These priority areas include: • Economy • Education • Good Government • Human Services • Infrastructure • Livability • Safety Each priority team is comprised of a facilitator and as many as 8 to 10 team members. They meet for several weeks during the budget process and review the offers submitted to the priority. Solid Waste Management developed eight offers, which include Trash Collection, Recycling Collection, Central Business District Sealed Compactor Program, Physically Challenged and Topography Collection Service, Containers and Distribution, Bulk Collection and Brush and Bagged Leaf Collection. Each of the eight offers has their own unique Executive Summary, each has its own unique impact to the priority that the offer best satisfies, and each offer breaks down the cost of the program. Offers are "ranked' by the priority team and are either funded or not funded. 5.4.7 Internet -Based Support The Solid Waste Management Division is included on the City's web site. The City also supports a very strong social media page. Solid Waste Management maintains both under their own webmaster. Citizens can obtain information relative to collection and recycling and provide comments to the Division via the sites. 5.4.8 DEQ Yearly Recycling Report The City has maintained a yearly report to DEO on their recycling program. This report is submitted every April. Please see Appendix 5.4.8 - Annual DEQ Report. 5.5 Composting/Mulch Several years ago, the City provided their own leaf composting operations; unfortunately the city property that was being used for this operation was sold. The City then looked to outsource this operation and formed a partnership with Rockydale 27 Quarries that are located within the City. The City transports the biodegradable bagged leaves to Rockydale where they are combined with a rocky dust material (fine) to form a compost material. For the past several years the City has been collecting approximately 250 to 300 tons per year. The City encourages and promotes "Cut It and Leave It" for grass clippings and as well as leaf mulching in the fall. The City also collects and transports brush to the Tinker Creek Transfer Station where it is ground into mulch. Citizens can take pick -up truck loads of free mulch, as long as they bring a tarp to properly cover and secure the mulch. If a City tree falls, the City's Urban Forestry Division will cut the tree up and mulch the branches. Woodchips from this activity are available free of charge to the citizens. 5.6 Public Outreach There are public- outreach elements of every aspect of the City's integrated solid waste system. This section summarizes the various elements of the public outreach and education programs that the City is involved in. 5.6.1 Web -Site Outreach The City's Solid Waste Management web site is a "one -stop' source of information on virtually all of its solid waste services. The site includes the following information: • Contact Information • Hours • Emergency Announcements • General information of Waste Collection • Solid Waste Collection • Services Offered • Recycling • Bulk and Brush Collection • Leaf Collection 29 • Composting and Mulch Mowing • Household Hazardous Waste • Holiday Collection Schedule 5.6 .2 Social Media /Free Apps The City also uses Facebook and Twitter to get information out to the general public. Citizens can download the iRoanoke app to report issues. 5.6.3 City Solid Waste and Recycling Brochures The City's office of Communications publishes a recycling calendar brochure each year in December. It is sent to all residents the week following the Christmas Holiday. This brochure contains information on recycling collections, including when recycling is collected; solid waste, bulk and brush collections as well as information regarding the monthly Household Hazardous Waste collection day held on the 3ftl Saturday of every month. See Appendix 5.6.3 for sample brochures. 5.6.4 Leadership College The City sponsors a Leadership College whereby residents sign up for classes administered by various City Departments or Divisions. Citizens who attend Leadership College have the opportunity to learn more about their City government. The Solid Waste Management Division falls under the Public Works Department. 5.6.5 Events and Volunteer Programs The Solid Waste Management Division participates in several special events each year, including Clean Valley Day, Earth Day, Public Works Week and Fall Waterways Clean - Up. The Solid Waste Management Division also attends individual neighborhood association meetings. Each of these events provides an opportunity to disseminate materials, talk to people one -on -one to answer questions and promote good waste management practices, and to hear from the general public and their interests and needs. 5.6.6 Litter Control The City encourages all neighborhoods to conduct annual cleaning events and will assist as necessary. Additionally, the City utilizes a clean -up crew handled by the Sheriffs department. This clean -up crew consists of city inmates. 29 Litter control is handled by the Transportation Division of the City, through the Adopt -A- Street program as well as the Parks and Recreation Department through an Adopt -A- Park program. 5.6.7 Performance Monitor To continuously evaluate the Solid Waste Management Division, the City has developed a performance monitoring protocol. Data is collected from different categories and logged into a monthly spreadsheet. A sample of a performance monitor form is included in Appendix 5.6.7. 6.0 Budget 6.1 Expenditure The City's budget for its solid waste management services for FY2015 -2016 was $7,309,473. This includes all operating costs, collection costs, administrative costs as well as lipping fees. The following table indicates the solid waste budget relative to the total City budget for FY 2012 through FY 2016. TOTAL CITY AND SOLID WASTE BUDGETS FY2012 THROUGH FY2016 FY2012 FY2013 FY2014 FY2015 FY2016 Total City Budget $258,697,000 1252,920,000 5260,033,000 $260,147,000 $272,051,000 Refuse Collection and Disposal $6405,052 $6,257,189 $6,449,403 $6,734,726 57,309,473 % Refuse budgaITrotal Budget 2.48% 247% 248% 3% 3% %Change In Total City Budget 2.11% 223% 2.81 °0 .0004% 4% Change in Refuse Budget 2.15% 2.31% 3.9% 4% 8% Population 9,764 98,465 99,320 99,428 101,416 Solid Waste Budget $/person $65.52 $63.55 $64.94 $6773 $72.07 Tonnage -City Collected 39,644 41,137 39,573 40,245 38,377 Polio Waste dutlgei$llon $161.56 $152.10 $162.97 $167.34 $19046 Category FY2012 FY2013 FY2014 FY2015 FV2016 Operating Expenses Expenditures Fuel $432,225 $452,103 $421,793 $284,560 $266,575 Tipping Fees $2,033,960 $2,095,770 $2,093,769 $2,180,238 $2,193,998 Category FY2012 FY2013 FY2014 FY2015 FY2016 Temporary Labor $215,039 $282,087 $238,041 $231,936 $248,950 Expendable Equipment $9,018 $5,903 $9,859 $13,781 $13,737 Condo Reimbursement $64,731 $51,997 $68,057 $77,092 $73,669 Recycling Tipping Fees $59,693 $75,051 $77,277 $72,575 $141,488' CBD Compactors $0.00 $0.00 $15,000 $21,750 $36,000 Total $2,814,669 $2,990,215 $2,923,793 $2,881,932 $2,974,417 % AnnualChange 5.22% 8% 2% 2% 3% `Beginning of Single Stream 6.2 Revenues The only revenue generated for Solid Waste services are from the Roanoke Valley Resource Authority to the City for a host fee for the transfer station. These fees are placed into the general funds. The City of Roanoke's Solid Waste and Recycling programs are paid for by the General Fund. No fees are charged to either the homeowner or small businesses. 7.0 Waste Management Hierarchy Under 9 VAC 20- 130 -30, the following policy is set forth: "it is the policy of the Virginia Waste Management Board to require each region designated pursuant to 9 VAC 20 -130 — 180 through 9 VAC 20- 130 -220, as well as each city, county and town not part of such a region, to develop comprehensive and 31 integrated solid waste management plans that, at a minimum, consider and address all components of the following hierarchy. 1. Source Reduction 2. Reuse 3. Recycling 4. Resource Recovery (waste to energy) 5. Incineration 6. Landfilling Section 9 VAC 20- 130 - 150.6, also addresses this requirement by stating "The local government or regional solid waste management plan shall include data and analyses of the following type for each jurisdiction. Each item below shall be in a separate section and labeled as to content. 7.1 Source Reduction Source reduction refers to any change in the design, manufacture, purchase, or use of materials or products (including packaging) to reduce their amount or toxicity before they become municipal solid waste. Source reduction can help reduce waste disposal and handling costs, conserve resources, and reduce pollution. Previously discussed the trends in source reduction nationally noting that the reduction of yard waste in landfills is the most significant source reduction activity at the moment as localities and states ban yard waste from landfills. The City has continued an in -house audit and education program in their Public Works Service Center to track various products used and to assure appropriate disposal of any waste generated from their use. This education program is part of the Environmental Sustainability Management System (ESMS). This program began with the help of Virginia Tech. Several city employees have taken the complete course. Another in -house program is a very active recycling program within the City schools. Several years ago the schools began a zero -waste program, meaning that their goal was not to have any waste at all. The City's Solid Waste Management Division collects recycling twice a week from all city schools. The schools also have attempted to maintain a food composting program; however, they currently do not have a vendor that 32 will collect the food waste. Roanoke City Schools aggressively are seeking another vendor. The City requests information annually from its business sector relative to recycling activities. This exercise in and of itself can serve as an educational tool as the businesses and industries compile the data and consider the expense of their disposal programs, including source reduction. 7.2 Reuse Reuse is similar to source reduction as it prevents materials from entering the waste stream, but involves separating a given solid waste materials from the waste stream and using it, without processing or changing its form, other than size reduction, for the same or another end use. Examples of reuse include such activities as swap shops or thrift stores, clothing collection centers, pallet reuse, the use of refillable bottles and one of the newest movements is the neighborhood swap sessions. This is where neighbors will exchange items with neighbors who have no more use of the item for free. Currently there are several reuse centers available throughout the City: • Rescue Mission • Good Will industries • Habitat for Humanities • Salvation Army • American Red Cross 7.3 Recycling Recycling is the process of separating a given waste material from the waste stream and processing it so that it may be used again as a raw material for a product, which may or may not be similar to the original product. Section 5.4 discusses the recycling activities being implemented in the City. 7.4 Resource Recovery and Incineration Resource recovery refers to a system that provides for collection, separation, recycling and recovery of energy from solid wastes, including disposal of non - recoverable waste residues. Incineration means the controlled combustion of solid waste for disposal. 33 According to the EPA burning MSW can generate energy while reducing the amount of waste by up to 90 percent in volume and 75% in weight. Presently, there are no plans to implement either a Resource Recovery or an incineration system in the City. 7.5 Landfilling Landfilling is the primary mechanism for solid waste disposal used by the City. Section 5.3 outlined the City's disposal activities in detail. The City uses the RVRA Tinker Creek Transfer Station and Smith Gap landfill. The landfill is projected to have a remaining life of 50 plus years. 8.0 Goals and Objectives of Program The following section outlines the goals and objectives for the City's solid waste management program over the course of the next 20 years (2017 — 2037). The City maintains a very progressive solid waste program; a program that offers its customers weekly collection of trash, bulk, brush and bi- monthly collection of single stream recycling. In conjunction with its membership in the Roanoke Valley Resource Authority, and its affiliation with Recycling Disposal Solutions for the processing of single stream recycling, along with the collection of bagged leafs in the Fall and Spring with a further partnership with Rockydale Quarry for the composting of the leaf material. The City has established one of the most comprehensive and effective integrated solid waste management programs in the Commonwealth of Virginia. With the implementation of a single stream recycling program in the fall of 2015, the City has attained a self- imposed goal, to make the City's recycling program "second to none'. The tonnage has virtually doubled, the participation has almost tripled and the program continues to grow. 8.1 Collections See Appendix 8.1 8.2 Disposal See Appendix 8.2 8.3 Recycling See Appendix 8.3 34 8.4 Leaf Disposal See Appendix 8.4 9.0 Collection Schedule See Appendix 8.5 10.0 Funding The City funds the current solid waste management program primarily through the General Fund. Some income is brought in through a small fee charged to business and residents who utilize the sealed compactor program located within the Central Business District. Impact to the Solid Waste Management budget can come from increases in tipping fees from both the Roanoke Valley Resource Authority for trash tipping fees. as well as from the Recycling Disposal Solutions for the recycling tipping fees. The budget is also impacted by equipment failures, as well as repair costs. 11.0 Public Participation and Final Plan Adoption The City's Public Works Department and Solid Waste Division seek input from citizens when modifying existing programs or developing new programs. The City's web site is user friendly and allows contact with the department relative to programming and information. The City also participates in the Clean Valley Council a significant arm of the public outreach efforts in the Valley. Regarding the City's Solid Waste Management Plan, the City advertised for public comments on January 5 and January 12, 2017 and held a public hearing on January 17, 2017 in accordance with the City's protocol. City Council adopted the plan on February 17, 2017. A copy of the advertisement, letter on public hearing, and final resolution are included in Appendix 11. The City's SWMP is available to be viewed by clicking a link on the Solid Waste Management Division's webpage; www.roanokeva.gov /solidwaste. The Public Works Department and the Solid Waste Division will be tasked with implementation of the plan and interface with the public. Annually, the Department will report to City Council relative to the status of the plan, its programs and potential future activities. 35 THIS PAGE LEFT BLANK INTENTIONALLY 36 Appendix 1.4 Figure (a) Figure (b) \ � ME couccRwx o,�va MONDAY TUESDAY CdIERgN VJIIFRgN THURSDAY .ERK WEDNESDAY C crgN ROANOKE 37 BeNimorc Weelin9lm fi l v 0 N°naw m Figure (b) \ � ME couccRwx o,�va MONDAY TUESDAY CdIERgN VJIIFRgN THURSDAY .ERK WEDNESDAY C crgN ROANOKE 37 Appendix 3.2 — Demographic Profile and Population Projections ;n.. < Demographic Profile PopuICIon by Rac,gPthnicily I., fowl boukabn Spp LaM IW,MSSH 3.9ES, %3 11.RI, SS neke 62,ID3 sP86ASE EMll5 20 Blx[o�➢l�trn 0.me�ken 61E I,SSI,l93 33,9SE2e9 mrken lMkw�Aka[e 4e[Ne E9,iE9 I,Aa 39,6% I6,6E6 ,5SE W[M. —I. nlee[ Jk 13n 5,9p ..1 I3 n. M.1.31. Xydok Ra¢ E33 PpS m9PJ3 Et6nk XB ank o� w[Iro lo. eny axe] 9 ] 93 ,369.1 SSQ,a]).S9a Xkeent o�lalno to /eny �ae� 5,N5 6S1.SE9 SaR. E010 Cm ¢a VVl PopulCion by Gender 38 . I y.. 3.9ES, %3 11.RI, SS hmak %beE apJS,mi J 9 ;0.33 l,OO1.p36 ]p6,)45,5]6 38 . I y.. Appendix 3.2 (continued) Demographic Profile Populailon Projections dY Age and Gender IDVeari 1489 x, 318 2.11 lSta l9 Yaars 2.99) 1.112 x,9)3 24ID zA35 2.fifil llxta ]A Yaars 2,48 3901 ID8 3,39] l l3l 99 Yacu 1OE9 l,2@ 3, %l 3,102 3.198 3.41x ],3O] 3.369 3. M3 SSta S]Yaarc 3.581 3.133 tRO 3,383 3,913 6Ota 64 Yaarc l ?% S,OIe 3P)e x,658 3459 3,691 65ta 69 yaam 3.195 2,819 Oax• 3,fi36 )111 3,395 ]O to ]9 Yaars 2.S% SA31 x for enY �xe1 3498 88.)xx )S to ]9 Vaari 1,fi% 1,8ll 3b80 1,556 3468 1,595 MItaK Yasri 1,121 fill 1405 %5 2p0 l,10 85yaart an0 aver 1565 W3 1p8] 938 1391 913 S1A86 99.)16 — 9), 900 ..............sa. 1)3 L. 1,112 NA88 59,8Yp 10 ;6E9 4fl,5)9 Sww. VTOM1ra Snpb)mmxCm rnlsbn Population Projections by Rac,'Efhnicify .a9. 3cul beurxbn 99,�J 6x$56 tta« Wnke S :.SCx e, 9r�k9n N +e,ke. zs,sle x94)8 9slen z.lsx ;693 s,l6s Oax• e.168 1x,9 S3 KA68 ktty x for enY �xe1 %.613 88.)xx 88.989 enko? vslno for eny •xe� 6,6) xx, fix w,6lx S--... 6npW—1 Canm.¢ VIplIN Em Eb—I CO m..n nele9 tl96 39 Appendix 3.2 (continued) City of Roanoke, Virginia Population Projections For the period 2017 - 2037 Year Actual Projected Data Source for 2016 projections 2015 99,897 Census 2016 99,286 Projected at .9938837 2017 98,679 Projected at .9938837 2018 98,075 Projected at.9938837 2019 97,475 Projected al .9938837 2020 99,286 US Census Bureau Projection 2021 99,475 Projected at 1.001901 2022 99,664 Projected at 1.001901 2023 99,853 Projected at 1.001901 2024 100,043 Projected at 1.001901 2025 100,233 Projected at 1.001901 2026 100,424 Projected at 1.001901 2027 100,614 Projected at 1.001901 2028 100,806 Projected at 1.001901 2029 100,997 Projected at 1.001901 2030 101,172 US Census Bureau Projection 2031 101,321 Projected at 1.001470 2032 101,470 Projected at 1.001470 2033 101,619 Projected at 1.001470 2034 1011 768 Projected at 1.001470 2035 101,918 Projected at 1.001470 2036 102,067 1 Projected at 1.001470 2037 102,218 1 Projected at 1.001470 40 Appendix 4A tds�gnppal Reg,'able M0e,als(GI1M5) ad and Transferred by Non City Entitles Reported to WEQ MryOed Single YaN W Used Uod Od Used later V Olb Other, W �ns)t Gaper Metal mr.", Glass Soeam Watle WoW liras On inRrs Mtilrteee 4¢edea EIeon.ly. MV C &M OCC youd, Wondiker Centeno 41 .2. 1 11 2". ll.Sdl I 2W I C IS. I I,IyS 2d, 3 1, Is % ser'sly t J2 Ills 2 Tsol ".I "I "1 5 25 11 0 1. 1 1 Ill 1% in—ane Na-11, I on o —L — 24 298 3. 41 Appendix 4B City of Roanoke, Virginia Waste Generation Projections - By Material Type For Me Period 2017 - 2037 - IMIlh 84 N Recasts, TOTAL '5113% :� Projected Waste C9ntrgl Trash PRM Generation 1491c4e Rsts"6, Coattail Sinpk Repatedto Total ProjaUlons r i=' M I-c. -n,u1 ft... can VDEU (tonal Y. 84 N 0.2% 7.1 %'.: '5113% :� 0.6% 4.1% 0.2% 48.Th 53.]:6 20161awep 34421 x%188 11.1 8. ':51605 -% 8487 4,147 221 49,283 101008 2017 104 ': 88 " 7 $ - .51730 -: 4.844 223 49,758 101.482 2518 35 7.342 -:: 8 .,81.6V 4,892 225 50.2533 101,924 2019 2 '.92 7.415 - 9 :52187 4,941 223 50.75({ 102,943 20M 36 ":104 7A89. :. 9 52.789 - 4991 230 51283 103,972 2021 196 7584:( 0 ' 939 5,040 232 51.08 104715 2022 38.848 :198 7.. 2 63.171: 5,091 235 52,294 105,464 2023 8 !2121 7716 3 5,142 237 52,817 106.220 2024 7 793 ".. 5 I .'59: 5,193 299 53345 108.983 2025 37 " ";708 " 7 T1.- 7 "'b3 75 5,245 242 53.878 107,]54 1026 37,126 - i 0 "'. 114'.: 5.290 244 54.417 104591 2027 87,107 3 355 = 5351 247 54,961 109,318 2028 3T P:21 " BAR, :54.097' -. 44 249 511 110108 2029 87 :212 8,191 7 0 154 1 >. 5,450 252 63.0(1$ 114907 2030 1 W, 4513 254 54827 112,016 2031 37,767, ir21$- 6.965 ,':65872 4 5,588 257 57,193 112,014 2032 37829 `219 B.a�'2 5,823 259 57.M 113,620 2033 87 70' 8623. - Lb 5800 282 50342 114,434 2034 3 "729 3583 -68 573] 284 59.98 115,255 2035 57, ":: X225 ' 8005 3698 Be 6,]94 287 59.515 118,084 2036 888 ',227 8 3894 `: 311 5,852 270 80.110 116,921 2037 38102 230 8.860 9,8(1 52064 5,910 1 272 6),711 19,788 Trash collected in the City by the City is depicted in the gray area above. Recycling collected in the City by the City is displayed in the first 3 green columns above. The projected decrease /increase in trash is based upon USCB population projections (see Appendix 3B). Principal Recyclable Materials (PRM's) generated within the SWPD and recycled are reported to VDEQ are recorded as well. Projected total waste generation is the sum of trash collected by the City and the projected PRM's reported to VDEQ. 42 Appendix 4.2 2017 -2037 Year Roanoke Valley Resource Authority Actual Tons Received 2018 Calendar year 2015 2019 229,970 2015 232,270 2021 Tons % City of Roanoke 40,245 18% County of Roanoke 37,970 17% Town of Vinton 3,345 2% City of Salem 32,617 15% Commercial 82,610 37% Private 22,500 10% Residential 1,710 1% Totals 220,997 100% 43 Projection 2017 -2037 Year Tons 2017 225,439 2018 227,693 2019 229,970 2020 232,270 2021 234,593 2022 236,939 2023 239,308 2024 241,701 2025 244,118 2026 246,559 2027 249,025 2028 251,515 2029 254,030 2030 256,571 2031 259,136 2032 261,728 2033 264,345 2034 266,988 2035 269,658 2036 272,355 2037 275,078 Appendix 5.3.1 AMrN F F) AND Rf,STA E.1 AR I I('[ ]-N' pF INCORfi)RAlj(—)N QEUMI RQANo_KE v_AI,I,b.Y RF_!SgVRCG AUI IIgRIT' 'file B,wrd of supervisora of H,wnoke County, tha 7 -own Council of the town of Vinknt, thx Cit) C"'o,.1i of tho City of Roanokq and the City Cnmwil of the Of, of Edam Iwvc by eoavumcnt resofullun odolaed tlm following Amutdevl nod Revolted Ntldiv of ho oroo -tion of (he Rannoke Valley R —lol,, AahodTy Vunwmt mr the Viginia Wnter ool Waste Authofitioe Act, Chnpmr 28, lldc 152, seehwn 152 -5100, et tx, of oho Code of Virbinin (IYStI), ns amanded,('A,C -) (1) Tls name of the Authority shall ho 0te Riumnke Valley Rcsomm Aoub.nty .1 till, addo of it pnncipnl af6cu is 102011o11ins Rod, N.H., Raoo okc, Virginia 24012. (2) 'ITio ones of the panlclpating ,uhtm l xohb,[Moo, arc the County of Roanoke, Virpinie; till, C1iry of Roanoke, Vrrgioio; the fawn of Vining, Virginia; nod till, City of S:ilcm, Virginia. '110 Qmnty of Roanoke, fie City of Roannk, the 1 awn of Vimun, and the City of 1. the i:xogaonaing politied sckdivirinns, hcrehy nokllII.h gg co—oont, nod ngrca that lhcm Antunded and Rwtnmd AtlkAca of Inumpurntlnn sh:dl not be fiuther wnendnl n. changed .odthool rho cxpreas apoolocot of eadr of tim gn<enting btxilcs of caoh of till, fncofpotwting pefcical Iubdi, ision.v. Scithn nY Om fallawiug nclinnx sball M' (Aeo or pemnlled m ocmtr by the Authority without tho crosunt A llm City of Rrmnoke nod the Curmry of Itoanoko o; axprc -used by the all —shoo lot' oCxli CitYand County ol,o,o lotiv, un tho AntMmity. (a) Auy to (h, olo. and vondition, of design I, ol,,o- ion of the I ransfer Stmion ]—lomd in the City u[ Runnokc as sat Porth ,, dig Solid W.M. 'trnosfir Pointy Design Urimrio, daurd Ftumh Iv, 1"], nod the Solid WnatI, Transfer Facility 44 Appendix 5.3.1 (continued) fylliali..g Cliteaia, dalal May Z.. 1991, ae app.....d by Ihc. Itnlank. (lit, Planning Cnna nir itll on June 5, Pwl, and tha. Part A and Pert li applications for the luuuf'er Slation ns ".—It by the ('9nu....n.vaulth of Virgin r ose by nny {x+rsr... ..:....tics -it -r than City of Rnnnoko, Coenly of Rnannkq Town ,f Vinton, fire City of Solaro er any "than kcal govc ..vneot <sdit,, moored wholly or panlally within a n,f, (60) mile radius of the Anlhorip,'s p n,:a(y and under emdra,tval obligation wdth the Authority to Into, nccaptablc —1t, ktcncmtrd wdi in said 3t 1 govcatmeut cntity'a jurisdiction to all Authority lircility; ihl Any cban,, in Ih,, Icamv and conditions of the design or opautiou of the Ixncl Rll hxa:N in RoannAe County As sal tbnh in the npaeiel aso Ixivnit and the l-andfill P.annt I ondima" and Opending Po HO a, Aetian 62789 -10 and Resolution 62789 -I2, each da< l June 27, 1989, and the Pat, A and Pad B applications for the landfill as app. ved byte Cointnunweallh of Virginln. (e) Since the fa1111f1ll and l ransfer Station :ve aunrce and vaha.hlc r naa,aa, mad been.... J- purta,ipafing o a coma...... inmrest in insuring that the I..... 1611 is used in the bcw I."d& sad most ulfomn, manure, tIm lxnnsoq,ain, political subdivisions agree that Authority incrnbctslflji and opmation laid use of the "1'raasfar S::dlon and I_m:dliil Shull he govcmcd by tho wunc mad cendiu9ua of the A.n,raW .sad Rrstat�d Rn,inoke Vidfcv Rexmree AatlodlY Mendx and Fuc]itics U_se Agnxmeni CY Lsc Agrectnv. t'), dated as of July 1, 2016, and as such Ifs. Agreement nny Ix Clad1 aracndcd from dmc to I .... e. (l) 'ILO nunves, add....... and initial terms of.film of the mcmbas of dm Board nt the Roanoko Valley R—nno, Anthoilq ("Aad, ..rity are eu ft ik,os, 45 Appendix 5.3.1 (Continued) Name A{fdrev,_ Tcrtn VTn -rea L none -Mmic [ircen Reanokc canmy 12/312019 1216 Kccsur MO; Rnad SMi i , Virginias (ROemoke (:ounry) 2. Itchccm ower�s Roanoke County 12Y312018 P.O. 13ox 29800 R,.,,ke, Virginia 24018 (Roanoke Cuumty) 3. Kcith Garnten N,5 _f914 -1shmv Rood 1'2",1 "U19 Salem, Virginia (Roanoke Canary) 4.D—, N;JIry 8101 ne.rryhmok Diivc 12l1 112u 17 Ralcm, Vir,min 24153 (Iioanolm County) 5 C. (9atcs 5XPt Honv3id Drive 129 1120 1-4 Roanoke, Vir,iriiA24019 (ROUnolcc Ca+mry) 6 Michael SN,,kI, City al'linsnokc 1:312018 215 Church Avcnvc, 5W Room 354 Rowwk, V ill ieln 2401 I ( City) T Konen "kohhy' PFlwards 4W5 Pap1ar Lane 1'201112(!19 Roanoke, Virgi nla 24014 (Kunnnke City0 8, Iucy Mull Vinton I ",312019 311 S. Pollard Slrcct Vinton, Vuginia a4179 flown of Vint"', 9, No ,Ia,, Michael I ylcr 114 N_ ILOaA Sncd 12912019 Solent, Virginia 24153 (I I, of Su1.m) 46 Appendix 5.3.1 (continued) '11n, (enva of of iee of each of the mnnfmm shall bee +mm Cfiuclivo on th, date of i Yuan, of n ccrti Gene ofjoidcr for the Authority by the State Cotfmratiun Cwmni,,iou in z:mh3au'e with Section 15.2 -5112 of the Acl and sltedl ,aphe on the tint, indicated nbove. (loon empiroliun of the forcgning Terms, the governing body of cash pietiapeting political s.hdi, lion shell appoint the nunlbar of members, t,,ho ,,y Iz memhcrs el the governing. Imdy, set fnnh apposite It] IItl htlio, C moty of Roonoke— rive City of Roanoke tvar .I own of Vitriol, one City of'So!ctn u.le It 1% 111 the intention of thell Articles Chet the govcming brdy of the County of Roonoke shop always apllnit a to jurity of the nn.bcrs, whenever so Mdbionsl twlllfeld subdivision shell joie the Antbodly, Inc governing hndy of the C.penty of Roarn,ke shall be enbre<I to appoint or le nr more nddiner.1 mcmheo, in order to maintain gnoh majority, Alter expiration of thn tern v set [arch shove, each member slmtl N, appointed for a four -ye.0 lcrzu or until hu sueussor Is ap,,oltrd and gualiticd. Any additiemd onnnheo appointed by dw County of Roannke in mahinno its ninjottty shall also b, appointed for fern. r,, tern._ he governing body of each Iwluical ,nht vi,jon shalt be rrnry+were<I to onelle el any tour, withrmt cne" tiny meusber nppcIuved by it rmd appoint a succeseur member in fill the unezpined purtien of the roiuoved member's tell:_ 1 -a.b m.bt,, nlny be rnimhun eel by the Authority Re fin utnmmt of -duel espumcs incurred by him or her in the Ixrfonnancc of his or her dntias_ (4) l'lie purpose for which tha Auttronly is or Ise Gnnled is' to esereise ell the powem grans i in the Authority to ncgoiro, finance, ,onsirtio, operate, manage, orld mxinhun a garbage and ro(4ac wllmtion and disposal pyaten, and rnlatal fa6libus punuwt m the Act_ For purposcr of dome Articles, and any eontraets or document entered into on behalf of tha Ad n,,i,y, 47 Appendix 5.3.1 (continued) "garbsgc and refuse collection unai dApoml sysmn- an of f rilhfes .,hall mean It,, cnllectinn and ddsposrd of grebe,. and refuse at and thicluph o.11 or mom bar,fnr f-cilhics nwncd and aFxoated by the AuOaolty and the mco,uted landfill or dittinsil g3cuition.s and I oclod log the and lion ty to engagr in or Provide tar residentud rmcli- loinascrc lot in M, and rocs.. col leelimt services. llre Aut hart ly shat I camnlet with the (-oumy of Romroke, Use City of Romwke, Rm Town of V into,,, coed the City of Sol cm to turndsh gadrrge and refire uof[acxion and dtapoeal snr—,e upon idrnGual trio, mud conditions ioalmhag the scone schedule of —s ioc ram,, fee,, and .1m," of WI lyp,e whirl, 'hall he undanrl, npplicahl, to all such pokunal svbdiv isions, Solt rr to thT terms of the Ilse Ayr—urn, the Authority may contract with other polilwol xoWnisimis to huffish gm bage and tnr>h dixls;sal scrd —ti upon such tenon as the Authority shall datennino_ The Authority o,ay contract to make host locality paymeays to Ikaunuke C'aunty, the City of Raawke, the Cary of Sale .., and the l—n of Vinton In oampensate such h.alnwi in wrsid,ni ion of location of ticilitics within their cnt,,munilles andlnr for their xuppurt n1 the Authority. It I, not practicable to ist forth hereto inf rnratlon regarding prelims any ayimatw of enpf.I co,, pm {x,mh far spudGo pn -sects to Ix undcrmken, or initial ntns for prrpnsod projeck. (5) 1 hu Aathnn'ty son!] sorce the Orally of humors, the City of Rounokc, tho Town of Vinon, the City of Salcnr, and to the extent pern.11tad by the Act and by the terms of thease Article, and the (lso Ago an no, such -111-11 fnhlic (r 11 ae enob— w. the Aotironty ,ray delenoine ulvn the tern. and aum'.nions..tablisheed foroanint m such cnntractr. Ord 1 h Autdrord, dull cause can amnsa0 audit of its honks and record. to Ire made by the State Auditor of Public A—nnih or by an mdeprndmt m[i 11,01 public necmmmm or the cod 48 Appendix 5.3.1 (continued) of —h Iiea d ra, trd n —L Iiticd copy 111—t'f tJ tx hied r- nRdV with dz go etI I ill N,dy of ,ach of the pzrdclevdng pnlilic. LEI suhdlvlao1.c- I9 W1 NI-SS WHhR1JA Iltr. ISOnal of d'apal'vll"'of Rwauakc Cmmdy, Vill""", Lle Iawe Caunul of the TOwn ar Vi, wn, 6s.- t' I, C,, I of tha City cf Reooake, VYfgioi.. the Cily c'.ounall or the City "I silkm, V{rFinio, and the Hoerd of Irlreemry of tha Rnnnnku Viltcv I<c,u .ncr Authority Imva emearU 111— A -undad nod Reslnmd Art:clas of Inc tV,rxion w lie n—U,d is their Icnlsetive usix_, and Ihdl iv. +pvciivc scull Have hmn e0""! ],—ta end uuaatul by die rcapwi,,c vannu Ian andrar elerla of each. ROANOKF. VAI.IF!V RFSOIIR(: I'. CITYOF ROANOKE, VIRCHNiA AIITH/lORR'Y Arwc hf - f.run Numr D ul A. liuwen C hai. AneJi �,1e��1 e. e1�.1' &ALJ ASicph nv M tllic}ault�• i k - RO ANCIK,1, 000NIY )llRfiiNIA C1IY OFS.AIALM VTROTMA Ily BY a 1 lsw P t NEE ky I!nlay �'lyalr Hand fA p zle Mivor 1 7 G t Vt <srnr7 Att r %�� (SEAL) rxr. _4,hf i k. niern haiy Merl ie r h m, u, Cle,r n'(.nt,t�i. 6 49 Appendix 5.3.1 (continued) I OWN (IF VIN ION, VIRUI V/I'A�" �nmc: Nni Muyw A¢edC�� L /�: �[XLI(lLljtiiil Ll tlnxan *. Iolmson, I nwn Clerk irnn7 Appendix 5.3.1.3 — Smith Gap Landfill 8484 Bradshaw Road, Salem VA 51 Mmo,3rci� — mw � SuLem aul8ntlahaw Paad mmrcw Ana: Roanoke Prvw5i0e � � rarayen: P'aa= wl 51 Appendix 5.3.1.5 — RVRA Waste Disposal Fees and Charges ROANOKE VALLEY RESOURCE AUTHORITY WASTE DISPOSAL FEES 6 CHARGES AS OF: JULY 1, 2016 MUNICIPAL WASTE $49.50 PER TON COMMERCIAL WASTE $5950 PER TON CONTRACT MUNICIPAL WASTE $53 00 PER TON CONSTRUCTION AND DEMOLITION WASTE $5950 PER TON WOOD WASTE CLEAN LOADS OF UNTREATED BRUSH OR WOOD SUITABLE FOR TUB GRINDING $35 00 PER TON TIRES $120 W PER TON TIRES MIXED WITH OTHER WASTE PREVAILING RATE PLUS $500 PER TIRE SPECIAL WASTES(ACCEVTTD ONLY WI• L`PRIOR APPRDVA_ S NOTIFICATION) ASBESTOS (NON FRIABLE) $ 5950 PER TON ASBESTOS (FRIABLE) 3 100 00 PER TON DEAD ANIMALS $ 5950 PER TON OTHERS (As DETERMINED BY RLSOUICE Aun.OR TY) 5 5950 -$10000 PER TON UNCOVERED VEHICLES ADDITIONAL $2500 MINIMUM CHARGE FOR PER TON FEES $1000 WOOD MULCH SALES (WHEN AVAILABLE) PK UP TRLCRS AID SMQL TRAIL ERs IT B klt) NO CHARGE ALTERNATE DAILY COVER $25 00 PER TON (ACCEPTEDORLT a SMITH GAP(ANDt ILL NTH: Klk No NTiUT�N& IMPNu) VEwaE WFIGH LEE (NON MNNI[R VEHICLES) $2500 UNACCEPTABLE WASTE CHARGES $100 DOPER TONG MINIMum ONE TON• HAN@.ING COSTS, ROUTED DAMAGES AND LOST RE VENUE LATE ACCOUNT PENALTY 10%Of AAIOU -1 PLUS ImcREST AT DIE LEGAL RATE ON III PRNICIPAL NOTE THE ROANfMF VALLEY RESOVRCE ALIHORITY RCSFRVES THE RIGHT TO ESTABbSN f EES AND [10 REFUSE TO OACC.F PI ANI MAIPCY R AL 11E W1 BY THE F OARUTWIOASNTH E S Y 'DIE I SUTIUEDCCHFER1EIAIN11 52 Appendix 5.3.3.2 m' 53 Appendix 5.3.3.2 (continued) I"V GRY OF "We Ld ILL WITHIN TM CEW Dy ROANCBR This report contelaa slaves (11) known landfill sites within the City of Rsanohe. The list of these sites was developed from memory- Nn records of alto pleas ran he found In the Eoglnecnlnl Departeant•s file., Each site has been visually Inspected. No surface ,r suban rf are [.sung has been conducted. The sites were inepected and photographed between February 4, 1991 and February 11, 1991. 54 Appendix 5.3.3.2 (continued) INDEX 1. south nowneke are 2. Mill R —Inie. 3. F.afl Gerc Perk 4. Yaebfrllnn Park 5. Fa11m" Park b. Strip between Norfolk - Southern and Tinker Creek - North nl D.I. D Avenue. S.E. ]. Strip hluoroo Norfolk- Southern and Tink, Creek South of tale Avenue, S.E. 8. Decker Furniture Corporation 9. Nmfnik- Southern Site along Roanoke River - Ycat of Fridge Strec[, S.Y. 10. NurWCh Park Il. Stateameu (Private) 55 Appendix 5.3.3.2 (continued) R017R ROA OkS PART; Prn,rly IHner - C1oy of Ponnoke 4nr a t l on - Along Wiley Drive and Roanoke River letvzen Vranklln Pond and lefferenn SReet Use - 13anrs Edge Spo rta Cwplex Crndilion - Excellent Prlao— adatlon - Nenc E -1-1ad Co., - -a- Ponuente - Type and a of material nit In into ]acallon a e —ltn— No .,arl.,art., x w,erad doling ihn coaal r.t, ten of the Sport& Coaplex. 56 Appendix 5.3.3.2 (continued) HILL MOUNTAIN Property Omer - C1ty of Roenake Location - Off Riverland Road, S.E. near Garden City Rowlev..d Uae - Vacant Covdicf nn - Overgrown with smell treee and weed, Some emall holes were obeerwad (I toot ecru.. and 1 to 2 feet deep). Rec oavend xilan - General clean up, r val of u wanted trees and filling in of hole, Eetivatcd Coat - $1,000.00 - $2,000.00 Crnamevte - Type and amount. of aaterialo put in this l uteri on are union own. Landfill was rinerd, oed ee. binck,d off end oo activity on the land. 57 EAST CAxe PARK Propc , o-'r - n't, of Roeuoke Along Pinker Creak and 13t1, Srreet. H.R. Use - 1 :11, Park Condltian - Felt to Poor - Large ss have settled leaving tho hell£leld and other a eaa ¢a hlw- Children'. play ar a he" been abandoned don to landfill gnf cs. Rewrvveadat inn - if park acclvitles are to be maintained. f1111nS and regrading a, requf rod. ewelnatad Coat - 650."110.00 Comments - Park (ballfield —an) eh.ald be moni mrwd for ttlemeot. Su vey m Uld be metalled alth elevation m en A recheck of 16n elvaati n ro.1d W nondocawd every elx (0) monlhs.n 58 Appendix 5.3.3.2 (continued) WASHiNLTOW PAR. Property Owner - City of Rnenoke Locatfee - pctvean Ornnge Avvwe (Rnm. 460) —d Burrell Street, N.W. Use - Clty Park C..dillu. - caad Recommendation - None Estimated Corr - _O_ C'bmments - Small area clnkfng in ",king lot at avLm3ng pool. Thie 1. ea area that v .Sad far at... let. the n etr.tllta a M1 l4 r ven e .pair Berk to the box culvert. A vork —d— bn bren s—t to repair. 59 Appendix 5.3.3.2 (continued) npL1 PARK P'.ecRy Owner - City ai Noaneke L ocatS On - Between Dal¢ Ave, , . S. and Lice Aven , S.E. a)anR Norfolk- S—ih,. Trerkq UFe - City Pxrk and a mall portion ix being used ae n leaf dump. Cond /t(on - (—d to F.- - is rge e s have settled lacvle,g I. bnllffeld unuse ble. Reeu loa.11— - If the balifield aeci vit taa e a ro be maintained, filling end regrading are re,eired. Eetimeted Cna - g;gopo.nn Comments - Park (ballfleld a .a) ahou)d be mai nt alned fns sett lament. Survey monument could be ingtallad with elevation. A recheck of the elevatlen can ld be conducted every atx (6) manrh- m Appendix 5.3.3.2 (continued) STRIP ARTU8PN NORFOLK- .40UTNPRN TRACY q1O TINM' CREEK NOAtH D!' DALP pVBNUC, 5.8 V rnye r[y Ovner - Clty of R.aan uke LOCa Cl p[I - Bw[xeen %nrl p]k- Spue.Bem Trncke dnd Tlnler 4e...k Nor[L pf uale Avenue. S.C, B'r - V.r.n, cnndf upn - c.roa ror u:e Rec mamende[lon - Nuna Es[1mn[ed Cost - _O_ fo�omence _ Npne 61 Appendix 5.3.3.2 (continued) STRIP BEWREN NORroim- RORnmM T"M AND TINKER CREEK SOUTH oP DALE AVP.NNE, S.E. Property Crner - Cf [y of Roanoke LoceH on - Between Norfolk- S.YIhern Tracka and Tinker Creek - Sour ti of Dale Avcnue, S.E. nsa - Vnunc CnndStS nn - Coad fnr Use R¢oenendallon - Nune Reclsac ed Cam[ - -O- Cgrvnen[e - Nane 62 Appendix 5.3.3.2 (continued) iw0 x PUBNIT " Yr^pe rty Goner - Vn^ker Pnrnirnre Corp. wca[ioa - Gre nbr ler gvenue, S.E. along A'o[t OJ .k- Seo[AOin Sre cka Vae - Yp rl�in8 bat and YnrA SF +co Condf [ton _ 4 ^� R.,,. ... d,3on - None Gm imate) etret - -�_ �'41O°e ^r• - Na e�]dence of ae[rlrnenY. 63 Appendix 5.3.3.2 (continued) NORVOIx- SOUTHERN SITE ALONG RGANORN RIPER Vfoperty Oen er - Norfolk- S..tb,o Ralleey Loc H[lon - Along Rnionkr River nne Tracks Vesc of BHdpe S",r'. S_V- U.n - Vmmn[ conalrlom - sona Reccm�enaaClon - None esumaue coon - Co.—. - m, .o]aonee of nice wm.m. 64 Appendix 5.3.3.2 (continued) NORViCH Property Ourer - City of Ruavok. Location - Rnenoko Avq nne 5 W. Vet, - City Park C—M,t— - Caod ..e ... ae4.11oo - flone eettmated Ceet - -e- e<.mea to - It c oot be deternLned fur a.ra that the are was sad a a laadfdll. a'.." ad t up: . of material at thin loc aCi On are untnow. Time of me Lv also vnknow. 65 Appendix 5.3.3.2 (continued) STATESMAN Fro pe rty owner - Creetar Sank Local inn - Scat exman 1.daattla1 Park if Mary Llndfl Avenue, N.E. use - vets.I c..dtuo. - coal g.<o'.m rnaxtl.n - Monc Cr.;faatcd C.st - -O- nowmentn - Site was sed as a privets landfill for tires ..d building materlals when else v e 1n thn Couoty. 51rc u red — Fart of rho ageeement with Cooper m Indusirlea. m Appendix 5.4.8 — Annual DEQ Report -- Commonwealth of Virginia Locality Recycling Rate Report For Calendar Year 2014 FM1�'IX�f1Nf]T1L Cl Al —f Contactlrrfiornmtion Bep[a1t,, SolidWv Free v lktl reaeme C.,Ip , Due room: Mlle. _ A oeee. P M: 4hed/P. O. Bas CLLy 3dte Zip �) F— ( J 8i 1Aahaz: kLmilsa Gwsa�noiz('4e be el gyvxnunu2 aent£k d Md . mmHg ®adPle*.*rid'.eFOZe data is tmb d int xe,.): Deuwthe ccmP]e:mY aM dffiicuk, tnobba &tall nPCat =efle nzt bene.O rlttm zokdwuu Pktmmg.torepre sa¢ ks recn 1r efmtz fca CY 2414. I cen£y tbuIhave pm lly ex dand an fe ierw the iS®rtiee zWm@ed mt f— and vry ursdu ddocmvuaz, and Hn boed —my syuuy ufll le mdivlktak >ume danlyrezp R,4 [e obraz� vSCamatYm,I be keve lhatthe zubmtlted vd�uic¢eatme,a¢esue,eridcmrkte. Sheze n«¢ds wi➢be mde avadablef¢ mdumgptapozez,£nquasted. AwYntlxd Sigtuse T&e Ratum complemd fosse ty Apil K[ 2015 to Ratan, P O_ Bax 1105, Riclunord, V A 23218. Due >s Qao— saga �,ee) l of s forsonou 3 Appendix 5.4.8 (continued) Locality Rcyclvg Rafe R,ort For CaiDaar Year MM PMT A: RaYau4'Race Cal..atlien -Usi Uu fnwilae Pa dE'li reuithe aaomvttim. x,F dm. Fagez 3,4 uW5tai.aLWUr vusrep'c IDzgraez. Rq.l: NmNSJJWRN. +NSWDispaa�l xlao =eae Aemv.gRaee 46 R12: CREDITT.aAAAtlwe •. Total Sa W AR— ta.s 4. SoW SOidWaete Ra.ad tau .. Sbfal N.m.MSW Aay.La Wn+ CREDITS imu wa.otaa Rq� 3: [(PANS+ CRDDS[SJ J WRNS+ CRDDITS 4 MSWle+po.e�] X 100 = Aay.mg Dah #S ` F-I+F—T[-1+F—I+F--1 x100 =E-1Wa MWA: F—] SmmeR�a11ae Gteai[doe.M apply; a< El AapotmeemAnsR.ze #1 +z46 sRP seat= A4..tmxemADERaze #z* F---] Sb + x% = �� Rys: Piul Aernrd.rA.a•ar s.sawa.+e nao.r�Fw.rt= � 46 ` Tafal..�n :e.vDvu ua.a sz�. z ara s.o +v oet �.ua Spa.aaMePeials .eo�eue ease Re.y.lo�g RatevHeaadby9u Srlid WaM I'launK 16.i. .Ql— soap preesef) Ic'. fonm.ou 68 Appendix 5.4.8 (continued) Locality RtTycft Rah Report For Cnkndar Year 7014 PART E'. DATA PM L pmtdptl AUyOaNle Metai4 IPRM{I. Fe .tidy PFdd ®unelgmertYdwvtaLu npevthg SVNU aMnayclad,NOT Vepmted PFdi fen9's�g__.__ ____ „__ P4.1 Glsse Cwms�5led Cabolmmmas SY�pje 6¢eaml Y "eN'Jles�r (songcsted osm�lc W d) reu d(alaryede..o .x•d) x , T m, x Ueed o Used OV Fl Una w�— . :: 6wpentlw MM Veltia @s (ze gddame) — w„x(specar -- mTnL rwnz IPRE�10 Qhla Tetalun Pye E, Sim 1) �Petl Q'Cndl b/Ctl 1 Crebls Wwlolrl Page 51 A. xemrmgn.�ate- �cnmv;nz� °�msuu P)n ®euR mmv�e:,m.maaraa.mt •'.'.du�PlzRi:.3Ees.ni mci6tia..:altih�murte anu a slmdMl.as sepuLLedfm P�npnses of rc ryeEmSthe fmmss a'W �avSennus a>rW t� ®e mnxvelu.kaPPtiavae,m WurdueaNedmeniti amn, a( f1) mgmu:, anecmaasaigsftunmovatrlmanx� ,P>a�z mdsaea'�+aeate neye]ed owe mdflttieel.a5 D 1-14n0fl tlefi m rro� ses sqfc✓ao-mga+iQepi enls MtitfS WnU s �E Um)yand,actiam Ne MATERIAL EESCRUPTION PACIIITyMMRATION TONS OF MAlYE — ca TOTAL RECYCLING RESIDUE (F RIA —PYe t, MWEa) [,m - solop I) Sees Im101 E1 69 Appendix 5.4.8 (continued) Locality Recyclilg Rah Rlporl For Calendar Year 7014 H. Sulid W++Le Re U+ed MA ➢H SCROUO BIION A8DS8 M8TH0D TONS OF MATHPiAL TOTAL1MMW'AST RBI-SED (P+t+x Told,.Pv E,StT24) C. Non.mmipdS WS+h MSW)H Y+1e4 MATERIAL DESCRIPTION RBCYCLINGMEMOD TONS OF IMTBRIAL TOTAL WON NT WRBCYCL D (Baee>< Tot td an Page E, SO, 3 a) D. A dl oitno O)rtre�an9drt mvYB tlded4o D+e A4uded ReavdOK Aa1e M1 rtAe SnBdWS+ie PlaaemK U�Ba+unPle ^sleds lam Redutirm ROR (SRPj_ 8vuaplaMlAY+neEUde Gta++.ryeluK Home COt�odng, noemK Reu Ohre P4er Red+a4+m (daDlav+gE. Mach Use PaBeb, or Paper Tow2RuWhon ]Ne AIP amatbenvEUdedinih loidWS +teM+a+Bdaea[RmonAeiedhRae Depaabiamt SRPdu+rip4aa: — SRPdn+vption'. — SRPda+aiptiwC Cclifv onP E & d E�cl�ROeR: a. Mme r.rv,:.:, {ma ,rv,n me f,inW Fe +•.^�'��: a M1,a N.,'a xs :,nd .a aa. am :n,� e pe 6oL del n enl , {Ne A a¢ wbq,+n utllimd 6 u ti k[irn¢:� a re7aln a ^m. ffimalilo- vdunrvl+h dee.n hul man u+a In areQe:hdee Nnle: ¢ni:pn M1el) Mmen.11e -an k:.l ,iNeA 1 de JN�ne a v: mll M1 +vo N�uv �w[ � II a.veol {�.ni �. +.f r. o imm.n ae naxa d, u: v+. ae 9. MJ 61v�ne L FrvS:, �+m ne PCQ P,rm 50JO Qin2d) {,f8 14J]0:]OI< 70 Appendix 5.4.8 (continued) Lu.k ReMlh% Rah RTM Fm Calmdu Yeu MM c ®plot anmauaW — oa,eryouotnrel.!>ttumvex °. °, wns]es) MMMWDIWOSn '�A¢SiV DrsrosEDlw'tn p � r �tkv xpexmemu dlirer'rdm aproiardvmatry 1ss�4 IRQle m. 5010 �wIN) IefB 10110 /]01< 71 Appendix 5.4.8 (continued) Locality Rwy WC Rah Repdrl For CSlendav Year 2014 t. ae�.. ww wmw.ee: J Mwniwdeeagaon T- _ FASO — _ _ Ya1I I?M CmuGV!tiia. -- _ _ �emnlvm _ Leetrti — _ CX1.a _Wu _ Nu Tp TAL TONS 1�dW tm Tage d, L.tid \Vatle AeUSed) Y Mft ® +1dac�G[n T— NAUmil _ C�s[tkn _ Dem[IVms _- _ Cebvu _ OtFer _ W+r — ¢ — _ 1OTALSONS [Nm Page d , Nan- MSWRSWRuyJNj M . R dm D [ e3+1ed- i43JemmberwveEiilezLLUVtla la[ilwz*e[ervedrevnb�me�mfrea DMV�mdx §151- 1207w� n.d•MV k at wk�kk sr+me�edRearbea %mv4[e[erved ArM} vum+ge PerarcNss@ X 1 Tm[xarh 'A AT— ledadxM, —Pged, FAIds, Anpaxtiee Md- Vdd[le An gaN NOdA tls[k `Hc[t mFege9ma dh_mllvpew L[tdu.wo3ilevtuffi�u n. the due [eLi .ff �hssr =Fort RQF. na 5030 �eakN) � of 8 1OR01ID 11 72 Appendix 5.4.8 (continued) L ... My Rayrlug Rate Rgmat For Calnxdar Year 2014 Paz[ L'. RHY[M1i8 Rate Ilromt Lutru[hmz __ _._ Amaded ReUxlaunufa&e Develo}mvdQ SWd Was4 Mm'ayemmt Pbnz (9 VAC 3613610 nseq.ja4�rie 1MSOtid Pksa Pktt'Qig[1JS ITVJPCklstu C[mmawe aikdeve4p c[mPlem.reakedmlidwame meru�sertpffi[z. 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A we mn a<atmryalmbe exmzed(w Ve mhperablemoav vek.ilefww eoflalfire[ese Un TOM th VtgwLhpazmmtMMOfu V<]xikzu� 0F6MZI2 k4R � °�Ca4talwei$dmPDIdS Qall Pp.MS [olleaedfanryeliagR rePneexte rM Il: CtbTl+- Itepssr9re amoM. v�S DM Q ee[bmelerialfwattid[r¢[yli:�g ¢eai s m��orradm 41G.Y 1111 C Mlle CMeoive$ =aat: i37'ne tmfia ea[]ximc6rery[bs€ a ndu €ment<d mVVeyua eM d.P�ieda. alandiIlP[��daadx §IG.1.I9G2.1 Q8u C•3+gJ YVgtti� (njwe avSOr eark�[otaof mry mEdwate m #aryl rtnisre. red axed fd3l Tet[miraeuhva,ri arryroamvxiipalmtiawanz d>ntarery<kd. ]bet2ilwregltm iONT Nallmffiialf¢ whirli[reili6 are mlloc3nd [ nprtzvvzdaz CR%DIiS mdu 1[<[X3tKRaR Celnil#irt[ Aaedi oftro P<t[¢ta€e WuLz Qtlumuamw rectktgrenmmda4dfortke Soli1 Waste ylmav�g ih @ISVJPrl)maYLe Wamrwa muee aedutimFOgnm E`^r eMmz �ICmailRd$ tivmfe3s�5e1i1 W mmt Nm[P2il mdtzma }zY rn«ed(me Per[<rdae`4PU 'Y[m'6 a[].ieaedb7 edbytle SVIPU Pat IIP iWllAuuupY TKd Wa+fe UdTlt'11Mputel: Repurtke roIDlm.mM i�iONT [Q Ist W rlurms depattdrSby6u Solid VAs+e PLnruagi3xi ISVSPU) dvugzle rePOrt+i6P<noafw eub ofrle •sxne [emgais (HoureNLL [omm4[ial hcabtiaml mad mtaz). Awtke RPTa. Qezkxepm,'OiP[<ed" memz aeli.mym e pembe dsmQmy AnSillm 'u ssematta(or dsp�zal a✓1>x[6tlez i+acaiilw'anes &AChnlww�e sad by}noda[tt :2awarorm :nnaeamn.� rdswor He[x3t�s[eP„km.. uet[ww.�i¢e[a.: Q [rtsva dkPOmdis [e¢esadedas MTW IbPazel atke Racy liE Rm< CaU.Wnznn [sara�a soma ��) aorx xonwxme 73 Appendix 5.4.8 (continued) v..bv�mtoWetl¢ Carvaum TaNe Vle nRUnas YRena� VeLm Yml 50 -T pLmpnmCw, Wbb �mt4 3J0 AbmmCm,PlYhud Oa mAi ALmsmCm A°� ° L° L 13 ]JO F mCen.Wbm f1. mLZ 850 Fmm w.PLllmd Oe i 1 ]000 A ®miJ Rdbt Pv m4n1 P° s Vew dmi: 3t0 -WO .Lan xw ' mme4 naa.000 ,c, a.w 1x..1 Js Js�laa Ce JW Cudb.d. Lease C®mTi c. ad cmam.d,bba o. aa4 1.oaoa,oao Ph NC P![E WbW Lese Cb Ni 1010 xmSE Wd+m L °se ^x 10 -A PEIE Wmm W.ba Ja "x t]" soo 1100 d 30 "x13 "x18" Fy gJd Wm�lcd 11.000 F�Walx x 4roimd • m IJ ]I gxpir W4W Lelx me vMn ii�E 9y1 I] "x10' 100 -500 � Yid BaLI JI "x t0" Wa EYO{ [YI W Wm4loose On .vE4 3i Yiot AI. LLryAOIW F+y3 @a .n4i>ad JB 'Nm b. Wo1e 19 6Wi Vlml Br9n m^'°b- 1000 -1 W0 GWS LiCnma 6e ��ti 810.3 A0 GWl Cm'W Yx[mni On M4 GW�'VmbRMm dWl .e U ]t GWS, Unammde Ymsa/ Il pMndm ISJ -J00 �dxn Ar4aml I00�1J0 Lu1.Oxe 9d [ml LCtS ;00 -UO 4mes, Cem G'°`d'° 35a Lus. Vm ®xd bx ntiu Weod CH m°x°ty 500 Gu C, droW V00 -1 }00 �° Lm t0 LA axs m � I59 ]f Rn Amo nd YaO. Cel Used[NFihvlIIrcmma) )S pYenda® 1qb /OSxd QI+ IIO ib/Rmm Ntl1 m.aoi ramlcmmal upP.na,® vsdo- mlaw+ 61 Yna J1910- I ® -Aa cm 20 [L So Js Im -emi ' m ]O J Iv.6mi W+ 813 AuY6xm Oe Il] Faed Wub, t°Y W - vi Fx IS nda® pASWVa: CI.]<39 [e V lmLa snimSfi Fl J&]1.N19mi mne 14v S°!bl'as Cmmlll tlmro 0n ., p.—VlID�.) So(8 103[01]Ol< 74 Appendix 5.4.8 (continued) Total Popu6lVnforSWFV Ma Nested R¢[ytling f®t¢ (1596 ar]s %J % PWanon rersity arswPU .,rt 5 _veerly geque�cy _E�eryr lean Ellerrods(wtdh numbers onIV) intheyelb hgM1ltMed boxesbrPRM aN n dd o'spced. Totab willaNOCalcuhte. PnMiI l Re¢ Chb� Matenah (PRM) 75 MSW Disposed Ibuahotl WSSV mm rrelfial Wasse Iasi RUtbrel Wazie other otal MS W C mo..Ith ofvirgine WomlitYRecycling Rafe Report e.::i se n 06nda r Y ®r 40]6 ow ra,..soao(Re.:.d w�.ml=.mui Emailcompleted form to: vLreryrling @aeq rltginhgw Solitl Wastes Plannirb Unit InPornePion (Er�rerin ROWS L -]a.) solk wasm Panning Vnil rerarers Tana Prererers Tine Preparers T aee RR I fim Led rest L ] Add IMdazz 3 M.- n Udr �r Ym ,neH iladd RSs Cm. Total Popu6lVnforSWFV Ma Nested R¢[ytling f®t¢ (1596 ar]s %J % PWanon rersity arswPU .,rt 5 _veerly geque�cy _E�eryr lean Ellerrods(wtdh numbers onIV) intheyelb hgM1ltMed boxesbrPRM aN n dd o'spced. Totab willaNOCalcuhte. PnMiI l Re¢ Chb� Matenah (PRM) 75 MSW Disposed Ibuahotl WSSV mm rrelfial Wasse Iasi RUtbrel Wazie other otal MS W Appendix 5.4.8 (continued) Ernerlaci l iW into rnet ion and netenaI in mlunrs A. M R. Enter tors (whale cumbers only) Intl e yellow bgM1liSMe] nixes Tote E wi II auto talcuBte. Credits MCWIIM Resit W Adjmted l CWIiTRaW +SRV .dlit eralbn Ma[erel To Final FitKle Rate Einal RZ[y[k Rate TTaI Cmdi%Solid wamle Relied Relee MYtbd MTer'el Tors Taal Credit m.msw .cwltd R.,cli.g Method Mawal Tors Total CRECIITSTMl Oredil lor5ou. IRd lid on FrtSram (5RP) SRF B�=v romPPy.eme T SPPOav ePPl1' c.m r.: • IbW cliry mesa umcalc Jare Base RlWCIiR Rate Base ltte AdjMted MCWUWRafe Rate Wkh,d. Adjmted l CWIiTRaW +SRV CRda +SRV Creditor %Albeed wse +5 Final FitKle Rate Einal RZ[y[k Rate 5oun2a 1tIr PRM Wta EmnTe:Ixnitllly COMy umlfa ame.bame.lor�olhaed aata W mlrerss: Add LL'orsl mnaa :. 76 Appendix 5.6.3 Sample Brochures and Calendars wYCLIN 201 ]CITY OF 0.0ANONE 0.EGYCLING COLLECTION SCHEDULE ll,l In oa.I �awo 221010 ©101010 © olvonn 100 00 ommm ©mo mmmm ommmmmm D;mMOM Dmmmmmmm mmmmmmm'ommmmmmID.Dbmmm ®mmm mmmID © ©m'Nmompo ©o .mmmmmmm mmmoo I= mom mmmmmmm nano 22222210222222 n 221022221010© flmmmmmm nnmmmmm ;mmmomnm mmmmmmlOm150115 mm0�� 09mmmmmm ®mmmmmm mmm ®mm mmmmmmomommmm mmm mmm SIww.AW.W.eal m[es rtsldemsmwnside[ ..w.Md.ly, ae mmaeNly a, am�.mmamNnS mdluply Iemsb.CliposaL Rxldene NN Aa UH 0u5e .e ., NIP artdua lM—.q cZMyol6apM lemi INI dry nXEa ,,,tNL. Y. a1,oye[IM N-M dIN,. enNmnmmO P/ Und Mencbl ly1 wuM Mmullref a[Mmel Inlwmli0n eWUI WO.K Mn2 eM [.. pMN, [ea Ne f and an the dy, xebslan rN. IWW e2esapN/MN'wsM. � ue i...�. NOV. W'L].xo16 r, Nov, 28 -D". 1, 2016 D .22.15.2016 Marth 6 9. x01] W In y .y 1010 ©102222 no ©non mmmmmm �� mmmm mmmmmm 'mmmmmmm mmmmmmm o'mmmmmmm mmmmmm :mmmmmmm t�mm�� mmmmmo y. . r•: .. w✓..ww a •uwaNM••,w, o.Mw N~m • a,a.,.�N.�u..,.a. n,. w.N m. a.. a..wry.�.f.eo .,..,...... e.aM,. •un.n,..•em� . py.ry a, aluMN Mbem M,e v.ea.r4s- 77 0mmmbmm�iM a 1010 y .y 1010 ©102222 no ©non mmmmmm �� mmmm mmmmmm 'mmmmmmm mmmmmmm o'mmmmmmm mmmmmm :mmmmmmm t�mm�� mmmmmo y. . r•: .. w✓..ww a •uwaNM••,w, o.Mw N~m • a,a.,.�N.�u..,.a. n,. w.N m. a.. a..wry.�.f.eo .,..,...... e.aM,. •un.n,..•em� . py.ry a, aluMN Mbem M,e v.ea.r4s- 77 Appendix 5.6.3 Sample Brochures and Calendars .nw.ma.ernv ye. a envy. r ..... .... ............... S:I i_ go0 Z PLEASE SAVE PHIS SC HEDLILE ® A eon B L t. ..... ..... .. .._,.... . rr ... ., . .:... .. ,.... Kati. nA..nn. ✓.> .:., 78 Appendix 5.6.7 Performance Monitor PERFORMANCE MONttOkING SYSTEM MmIMYRXOLn FYI" GEPARTMENTWROGRAM sax Wew. xslX9em.n1 VERfOPNANLE.EA9UPm MONTHLY TOT JULy AUG BER Iw es "Y GEL 1vn new AzW APIW XUY JUX[ iOrAls i4Mxra PW.aI B.e.9e p M.O WZ w ll x9)60 JBm Jw JSMI 3BA. w .1sf x x.e9«a.PBlx,. w,l.... . av ]sm uw. 3.,mo..X..aw. . SM.1E %en x 60 23 Tv a.3Af R1. fEWm 1s +W] sole 1e1 .x60 ..m.,aaa...eaX.nX • aeM[al Cami MammU U B B Bm B s. 9. 011 ON 9 B x.x s T.1-. 0uv., a]R ur.n a M +w.s ]mH 422 3bM 295b M7 4E .N fe. ra.W9 ae.P a.., {yIOFIW 1.]e+9X0 wM..�1.Wr 1.v Wss Nl]9 .J3M ]N 4< 1xW )I f ]] )nT 11BV ON 1WM )mW s.We s.BiO Wu 9. 5.�91w I'm Bm1.W . J1s5 JSb nx 5960 rB.]J3 fu]B 160.4 e.9oq M.pwnr 240M 1 05 1 N B3 f N 192 'W..1. f.]A]) f 1B. BY 1NLMieMllna. lln^al W45 W x.ror W.w xe xex vme] zW.je x zewm zeWB 26W z97431 y 39. roXOac.Prel eXSelx, q aNnirYr vlWx. 160.60 141,11, 59M 41.1 1 0 b9 6151 W. Bzex 1..II1 ouN MUrcIYCMaq idy...Eelp dry vma. LIW.BI I s]s ] w.BS ].xt5 ]E 3 Ex01 13]]]1. x60081 ] ]s ; +.xx >Wi B, LHW T.W. fi rmove a-ros N msYreXt/blW 1 .41 ]f9s] x60. ..10 Iw es Ma lb zsz.SB 1vn new AzW 9x v0 nE9] z.ew. IJ.IVrRxala�WWrcMry 1'2 WZ w ll x9)60 JBm Jw JSMI 3BA. w .1sf ).. auivx eB .XiWa.. e nB Z. 5]9 .9 nvv SM.1E %en ue.l0 svw a.3Af R1. Jfen Jw sn. sole mze. 1s. ip.xW dcW1¢/MBY. arW 9.w ow 9w .Ja Bm 9e2 s. 9. 011 ON 9 B x.x fe. ra.W9 ae.P a.., {yIOFIW mB.W -aitBO smw Nl]9 .J3M ]N 4< JIp YI ]OJ.® 511. OB1.] wi91 w]. B.xl. T w�roa+aw. meaeX lee buNE. s.BiO A95pm SBWm 5.�91w 31.1w Bm1.W . J1s5 JSb ..N 5960 50w 1B. BY 1NLMieMllna. lln^al W45 w8W iW% M9x0 60x.10 EBefe 5N& B]BBf ]1911 +j11. IB iWyeartL]LYO S ttlY[W IaOaM 9M.1 1003 160.60 141,11, 105 xO Sfl IBZY Bzex 1..II1 iunWa alxwxm MMm lmetlsbn� PoW Bltt 8519 e.D 09 e] 9333 Ex01 s10 e]W 5x60 ]9N BW) run.W axLJU.w aiw gxmmlbrMt ImgOi mnl ON 949 eau Om 960 Om om Om 960 9w Ow -U2.1 O. r.my.ahuN mx1.v. 1s9.w 101M nx ex ee 9815 3960 1JJi9 231 W u9D zm WBe1.N¢.rylsm . rev Ctlh[Me 960 am 2860 960 960 960 Bm Bm 9W 960 Bw Om Gm 960 Om 960 9w Om e1w Om Bm 1Bw vm 960 vm om Om 4100 e M1. nq}wAb MmpmnsM aN 960 x>. 960 3.9 Bm sn 960 3sa 960 s9e om Sl1 UoO Bw ON em 960 e]v Om sW 960 Jag 960 1)J9 OM 79 Appendix 8.1 TABLE 1 COLLECTION SYSTEM Appendix 8.2 TABLE 2 DISPOSAL SYSTEM ITEM 2017 GOAL ACTION ITEM ACTION `•• _...-SCHEDULE ESTIMATEDCOST OAL ACTION ITEM ESTIMATEDCGST tonnages recycling options. Educate Outreach Coordinator has curbside Continue to lookfor funds allocated to education, D -1 ction opportunities to replace alley On -Going marketi ng, and outreach ntages with curbside collection on Going Includedin budget FIR e and Continue to listen to our ative customers needs. Be D -2 solutions proactive informing soluti on As needed N/A CBDarea concepts. On -Going Included in budget Expandthe Big Belly solar Big Belly solarcompactors C -3 Litter prevention compactor program On -Going are purchased with ClPfunds Appendix 8.2 TABLE 2 DISPOSAL SYSTEM ITEM 2017 GOAL ACTION ITEM ACTION 80 _- SCHEDULE ESTIMATEDCOST Reduce trash Promote and encourage The City's Sustalnability and tonnages recycling options. Educate Outreach Coordinator has transferred to the citizenry on the benefits of funds allocated to education, D -1 RVRA recycling. On -Going marketi ng, and outreach Communicate with politicians in support of legislature that D -2 Mandated recycling mandates recycling As needed N/A 80 Appendix 8.3 TABLE 3 RECYCLING SYSTEM ITEM 2037 GOAL ACTION ITEM `•'__SCHEDULE SCHEDULE ESTIMATED COST Increase Ed core citi ze as; a ncourage The City's Sustai natality and participation in participation in recycling as an Outreach Coordinator has single stream alternative to multiple trash funds allocated to education, R -1 program containers On -Going marketing, and outreach food waste Educate citizens; encourage On -Going The City's Sustainability and L -1 composting participation in recycling as an Dec.30,2017 Outreach Coordinator has collection sched alternative to multiple tras h funds allocated to education, R -2 Increase tonnages containers On -Going marketing, and outreach 5 -1 collection Develop a " What-it "analysis Analysis is in budget; cost off of a food waste collection I program TED as a esult of R-3 Food Waste program December 30, 2017 analysis Appendix 8.4 TABLE LEAF DISPOSAL SYSTEM GOALS AND ACTION ITEN ITEM .2017 GOAL ACTION ITEM SCHEDULE ESTIMATED COST Leaf composting at The City's Sustai r ility and RV RA versus Coordinator has Rockydale; in educational funds allocated toeducation, conjunction with marketing, and outreach; food waste Discuss the possi bi l ity with On -Going occasionally, the SWM L -1 composting RVRA board Dec.30,2017 TBD Appendix 8.5 TABLES COLLECTION SCHEDULE SYSTEM GOALS AND ACTION ITEMS ITEM 201760AL TEM SCHEDULE ESTIMATED COST The City's Sustai r ility and Educate citizeOutreach Coordinator has regardingthe Ciu educational funds allocated toeducation, collection schedralendarsthat marketing, and outreach; particularlybi TCounnue Tthat ndly and On -Going occasionally, the SWM weekly recy clipand social Divisin will "boost" collection sched ication and communications on and holiday rage citizens Facebook, normal cost is 5 -1 collection uRoamake app approximately$25 -$50 81 Appendix 11 — Notice of Public Hearing NOTICE OF PUBLIC HEARING CITY OF ROANOKE SOLID WASTE MANAGEMENT PLAN Notice is hereby given that the Council of the City of Roanoke will hold a Public Hearing on Tuesday, January 17, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, for the purpose of receiving comments on the City's proposed Solid Waste Management Plan. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the Solid Waste Management Plan within such reasonable time limits as shall be established by City Council. Persons desiring to speak on behalf of others must have their names placed on the agenda in accordance with regular procedures of the Roanoke City Council. Written comments of interested persons will be received by the City Clerk at any time prior to the hearing. The purpose of the Solid Waste Management Plan is to address source reduction, reuse, recycling, resource recovery (waste -to- energy), incineration and landfilling of residential, commercial, and industrial solid waste generated within the City of Roanoke. Public participation in the development of the Solid Waste Management Plan is required by 9VAC20- 130 -130, Public Participation, of Chapter 130, Solid Waste Planning and Recycling Regulations, of the Virginia Administrative Code (1990), as amended. Complete copies of the proposed Solid Waste Management Plan are available for public inspection in the Office of the City Clerk, Room 456, Municipal Building, 215 Church Avenue, S.W. Comments will be accepted in writing through January 13, 2017, at the Solid Waste Management Department, 1802 Courtland Road, N.W., Roanoke, Virginia 24012. Citizens who desire to speak at the meeting should contact the City Clerk's office at (540) 853 -2541. Individuals with a disability needing an accommodation should contact the City Clerk's office by Friday, January 13, 2017. For further information about the meeting or to comment on or inquire about the proposed Solid Waste Management Plan, contact the Solid Waste Management Department at (540) 853 -2448. Given under my hand this _23_day of December 2016, Stephanie M. Moon Reynolds City Clerk. 92 Appendix 11 — City Council Resolution THIS PAGE RESERVED FOR SWMP CITY COUNCIL RESOLUTION 83 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 0 'relcphanc (540)853 -2541 Fit.: (540)853 -1145 Sit ( 1' 1 1ANIFNI.NIOONRI'IVNOI.D5,NIkI(' IF,nnil: clerk(n9'oanokcrva . gor City Clerk February 7, 2017 Anita T. Overstreet Daniel P. and Susan McLauren Willard D. and Jeannette M. Hamill Revocable Trust Mary R. Tolley Virginia Transformer Corporation Ladies and Gentlemen: CE.CE W A L MCCOY Dep,tly ('ity Clerk CE:CELIA'1'. WEBB, CMC Assistant Deputy City Clerk I am enclosing copy of Ordinance No. 40760- 020617 providing for the acquisition of real property rights needed by the City in connection with the Berkley Road Bridge Reconstruction Project ( "Project'); authorizing City staff to acquire such property rights by negotiation for the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, February 6, 2017, and is in full force and effect upon its passage. Sincere y, W&W�l Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Robert K. Bengtson, Director of Public Works Philip C. Schirmer, City Engineer Luke E. Pugh, Civil Engineer II Cassandra L. Turner, Economic Development Specialist i IN 'I I LIT COUNCIL, OF TL1E CITY OF ROANOKE, VIRGINIA 'The 6th day of February, 2017. No. 40760 - 020617. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Berkley Road Bridge Reconstruction project ( °Project "); authorizing City stall to acquire such properly rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. 13F IT ORDAINED by the Council of the City of Roanoke as follows: 7'he City wants and needs certain real property rights, to include permanent easements of variable length and width, temporary easements, right of way interests in fee simple, and such other real property interests as needed for the Project, in the vicinity of the intersection of King Street, N.E., Roanoke, Virginia and Berkley Road, N.E., Roanoke, Virginia and surrounding streets, es set forth in the City Council Agenda Report dated February 6, 2017. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above mentioned City Council Agenda Report and any other real property parcels needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcel(s), and such other parcels needed for the Project, for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the Project's O- AUlharize acyuls orprop rights - Berkey Rd Bridge Reconstruction (2 -6 -17) account for such purposes, without further at horir,ntiun of Council. Upon the acceptance of any ollcr and upon delivery t o t he City of appropriate acqu i.sitIoit documents, approval as to form by the City Attomcy, the Director of Finance is authorized lo pay the respective consideration to the owners oC the IcaI property interest conveyed, certified by the Cily Attorney to be untitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this O dinancc by title is hm-eby dispensed with. AT'I'ES F: � H...✓ mil - ' v `lWh Q �,r b l. - City Clerk, 1 U O- Aiuhorin mquls or prop rights Berkley Rd Bridge Reooiwruo(iou (2 6 1 ]) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 6, 2017 Subject: Acquisition of Real Property Rights for Berkley Road Bridge Reconstruction (CM 17-00012) Background: The Berkley Road (over Glade Creek) Bridge Reconstruction Project, located near the intersection of King Street and Berkley Road, includes demolition of existing bridge, relocation of utilities, installation of concrete abutments, beams, deck surface; and associated work. The project has been identified as a revenue sharing project with the Virginia Department of Transportation (VDOT). The bid documents are being finalized and the project will be ready for public advertisement in the Summer of 2017. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the Berkley Road Bridge Reconstruction Project. The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design details. Funding for acquisition of the real property rights will be available in project account 08 -530 -9594 Berkley Road over Glade Creek Bridge. Tax Map Parcel Address Owner Required Property Rights Number 7050102 3203 King St., NE Anita T. Overstreet Fee and Easement 7040109 3137 King St., NE Daniel P. & Susan Fee and Easement McLauren 0 Idlewild Blvd.., `Hillard D. & 7040210 Jeanette M. Hamill Fee and Easement NE Revocable Trust 7040612 224 BeNEey Rd., Mary R. Tolley Fee and Easement 220 Glade View Virginia 7050107 Dr„ NE Transformer Fee and Easement Corp. Recommended Action: Authorize the acquisition of any and all real property rights needed to construct the proposed Berkley Road Bridge Reconstruction Project, including but not limited to the specific property rights identified in this City Council Report, by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Attorney. Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Philip C. Schirmer, P.E., City Engineer Luke E. Pugh, P.E. Civil Engineer II Cassandra L. Turner, Economic Development Specialist S'1'Ifli l IAN IF NL MOON RIONOIAN, NIMC ('ilv ('Ierk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chnreh Avennc, S. W., Room 456 Roanoke, Virginia 24011 -1536 'Telephone (5411) X53 -2541 Fit,: (541)X53 -1145 F: 1nnll: dcrkG� rnunolmvx.gnv February 8, 2017 The Honorable Raphael E. Ferris Council Member Roanoke, Virginia 24011 Dear Council Member Ferris: CECELIA F. MC(OY Depnt) Cily Clerk ('1A FLIA'I'. WEBB,cM( Alxislma Depnt) Cil) ('le, k At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 6, 2017, you were reappointed as a City Elected Official representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office ending March 31, 2020. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sinc ely, tepha y, M Moon y- nol�OC City Clerk Enclosures PC: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010 COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of February 2017, RAPHAEL E. FERRIS was reappointed as a City Elected Official representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office ending March 31, 2020. Given under my hand and the Seal of the City of Roanoke this eighth day of February 207. City Clerk "� CITY OF ROANOKE OFFICE, OF T111E CITY CLERK 215 Church Avenue, S. W., Rimini 456 ILumokc, Virginia 24011 -1536 'relrpLnne: (5410 853 -2541 I Lx: 154111 till NI. MOON REYNOLDS, MMC L:mull: clerkrz, ruannkc,uguv (' 14('1612A F. MCCOY ('it, Clerk Depaty ('ily Clerk February 8, 2017 The Honorable John A. Garland Council Member Roanoke, Virginia Dear Council Member Garland: ('I ('ELIA'1'. WP:nD, ('M(' Ax%i%tant Dpn,ly City ('leek At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 6, 2017, you were reappointed as a City Elected Official representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office ending March 31, 2020. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Since ply, tephanie M. Moon Reyn ds, MMC City Clerk Enclosures PC: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional Commission, P.O. Box 2569, Roanoke, Virginia 24010 COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of February 2017, JOHN A. GARLAND was reappointed as a City Elected Official representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office ending March 31, 2020. Given under my hand and the Seal of the City of Roanoke this eighth day of February 207. Ik.1�A kM _o.. 11 �pn�tiy+fi1vt¢ to, '" Tt _ City Clerk v CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Amstic, S. W., Room 456 Rowmke, Virginia 24011 -1536 '1'Ol,ll i....: (5411) N53 -2541 Las: (5411) 853 -1145 S IEPHANI Ii M. N100N RFYNOIDS, M NI(. L-niml: rlcrkln rummlmva.auv CECELIA F. MCCOY ('ity (' Ill h Dl,l, city Clerk February 8, 2017 (U IA.1A r. WL;RR, (W Assisi am nepltly CRY (' ill k Brandon Turner Economic Development Specialist Office of Economic Development Roanoke, Virginia Dear Mr. Turner: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 6, 2017, you were appointed to replace Wayne Bowers, Economic Development Director, as the City's Technical Advisor representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office commencing April 1, 2017 and ending March 31, 2020. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Sinc rely, �^ Stephanie M. Moon Rey M C City Clerk Enclosures pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010 COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of February 2017, BRANDON TURNER was appointed to replace Wayne Bowers, Economic Development Director, as the City's Technical Advisor representative of the Roanoke Valley- Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office, commencing April 1, 2017 and ending March 31, 2020. Given under my hand and the Seal of the City of Roanoke this eighth day of February 207. t4 City Clerk ��; CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 ('lim A Avenue, S. W., Rnnnl 456 Roa nuke, Virginia 24011 -1536 141rphonc: (5411)853 -2541 Iln: (541))X51 -1145 SIT;I'll, \NIk: AI. M(l(lN I(4:1'N01.111, k1�1(' 1 >nnJl: rlcrkru ronnulwvu.pnv ('ilv ('lerk February 8, 2017 Gloria P. Manns 1721 Staunton Avenue, N. W. Roanoke, Virginia 24017 Dear Ms. Manns: ('kX'k:I IA 14 Nl('('OY Dapuh 01,( lerk CF( 'LLIA "1'. WIAIR, ('NIC AavlvlflM D,1i1lY chr ( lei k At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 6, 2017, you were appointed to replace Stephen S. Willis as a member of the Personnel and Employment Practices Commission for a term of office ending June 30, 2019. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, -4- "In,,,� U4-1 Stephanie M. Moon Reynolds, M C City Clerk Enclosures PC: Michele Vineyard, Secretary, Personnel and Employment Practices Commission, w /application COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of February 2017, GLORIA P. MANNS was appointed as a member of the Personnel and Employment Practices Commission for a term of office ending June 30, 2019. Given under my hand and the Seal of the City of Roanoke this eighth day of February 2017. y),. ro„ ®a' City Clerk CITY OF ROANOKE OFFICE OF THE CI'T'Y CLERK 215 Church Avenuc, S. W., Snite 456 Roanoke, Virginia 24011 -1536 'lele,kone: (540)85) -2541 F;,,: (541))853 1145 Si tl 'IIANII,.M.MOONRI(YNOI,IIS,AIMC E nwil: derk'rnnnukm n.gnv ('it, ('Jet 1, February 8, 2017 Walton I. Rutherfoord 206 Williamson Road, N. W., Apartment 304 Roanoke, Virginia 24011 Dear Mr. Rutherfoord: ('H('P:I,IA IC MC'('(IY DePnty City ( Ierk ('6( HJA'I'. W11113, ('M(' A%%M:,n( Ilepuly ('Iry ('lei k At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 6, 2017, you were appointed as a member of the Board of Zoning Appeals to replace Terry W. Cundiff for a term of office ending December 31, 2019. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Pursuant to Sections 2.2 -3114 and 2.2 -3115, Code of Virginia (1950), as amended, I am required to furnish members of the Board of Zoning Appeals with a Financial Disclosure Form. State Code provisions require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form and Oath of Office to the undersigned prior to assumimt the duties of your office. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act" Walton 1. Rutherfoord February 8, 2017 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation to you for your willingness to serve the City of Roanoke as a member of the Board of Zoning Appeals. Sincerely, , tIsMC DQ� Stephanie e M. M. Moon R City Clerk Enclosures PC: Tina Carr, Secretary, Board of Zoning Appeals, w application COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of February 2017, WALTON 1. RUTHERFOORD was appointed to replace Terry W. Cundiff as a member of the Board of Zoning Appeals for a term of office ending December 31, 2019. Given under my hand and the Seal of the City of Roanoke this eighth day of February 2017. ry4vr' urc&L City Clerk: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Rcmu,ke, Virginia 24011 -1536 'rely,kane: (540)853 -2541 F,,, (541)853 -1145 X' 1' 1.191ANIENI.NIO(INREYNOI.U.1aINI( E: Wk ele, 1,61 miokevn.puv CRCRLIAKNIC('OY ('i1y ('lyrk Deputy City ('lei k February 2017 y ( ECELIA 3. WEBB, CMC A.ssis ant Oepnb City Clerk Christopher P. Morrill City Manager Roanoke, Virginia Dear Mr. Morrill: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 6, 2017, you were reappointed as the City's Employee representative of the Hotel Roanoke Conference Center Commission for a four year term of office ending April 12, 2021. Enclosed you will find a Certificate of Your reappointment and two copies of an Oath or Affirmation of Office, which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floorof the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each appointee is required "to read and become familiar with provisions of the Act." Sincer. ly, Stephanie M. Moon Rey Ids, M C City Clerk Enclosures pc: Deborah J. Moses, Secretary, Hotel Roanoke and Conference Center Commission COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To -wit: I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of February 2017, CHRISTOPHER P. MORRILL was reappointed . as the City's Employee representative of the Hotel Roanoke Conference Center Commission for a four year term of office ending April 12, 2021. Given under my hand and the Seal of the City of Roanoke this eighth day of February 2017. I VQ \]yn. J City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 COoreh Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'I'AepLm�e: (5411)853 -2541 N,v (5411)853 -1145 SII(PIIANIF M. MOON REI "NOI.II.S, MM(, li -nuil: dcrk(rmmlokeva.po, CE('F11AP.MC('OY Ca, ('Ink Duly 015 Clerk February 8, 2017 ('ECMJA'I'. W1An1,('M(' AsgvlanrDepWy(ilyClnk The Reverend Gary Heaton, Pastor United Methodist Church 402 Second Street, S. W. Roanoke, Virginia 24016 Dear Pastor Heaton: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 6, 2017 you were appointed as a member of the Human Services Advisory Board to fill the unexpired term of office of Susan L. Reese ending November 30, 2018. Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation to you for your willingness to serve as a member of the Human Services Advisory Board. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixth day of February 2017, GARY HEATON was appointed as a member of the Human Services Advisory Board to fill the unexpired term of office of Susan L. Reese ending November 30, 2018. Given under my hand and the Seal of the City of Roanoke this eighth day of February 2017. City Clerk