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Council Actions 02-21-17
1 GARLAND 40761- 022117 ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 21, 2017 2:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order - -Roll Call. All Present. The Invocation was delivered by Mayor Sherman P. Lea The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Lea. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, February 23 at 7:00 p.m., and Saturday, February 25 at 4:00 p.m.; and video streamed by Internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Parks and Recreation Advisory Board — five vacancies Three -year terms of office ending March 31, 2020 Roanoke Regional Airport Commission — one vacancy Four -year term of office ending March 9, 2021 Access the City's homepage to complete an online application. Expiration of the three -year terms of office of William B. Hopkins, Jr., and Lori E. Vaught as Trustees of the Roanoke City School Board ending June 30, 2017. Trustee Vaught is not eligible for reappointment. Deadline for receipt of applications is Friday, March 10, 2017_ Printable application 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. 4. CONSENT AGENDA: (APPROVED 6.0) Vice -Mayor Price was not present when vote was recorded. All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the possible sale of naming rights in one or more publicly owned facilities, being Elmwood Park located at 706 Jefferson Street, S. E., 107 Franklin Road, S. E., and the right -of —way of Bullitt Avenue between its intersections with Jefferson Street, S. E., and Williamson Road, S. E., where discussion in an open meeting would adversely affect the negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -2 A communication from the City Clerk advising of the resignation of Charles Meidlinger as a member of the Roanoke Neighborhood Advocates, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -3 A communication from Martha S. Mavredes, CPA, Auditor of Public Accounts, Commonwealth of Virginia, advising that the Commonwealth collections and remittances of the Treasurer, Commissioner of the Revenue, Sheriff, and Commonwealth's Attorney indicated for the year ended June 30, 2016, are in compliance with state laws, regulations and other procedures relating to the receipt disbursement and custody of state funds. RECOMMENDED ACTION: Received and filed. C -4 Reports of qualification of Court G. Rosen as the City's Citizen at Large representative of the Hotel Roanoke Conference Center Commission for a term of office ending April 12, 2020; and Gary Heaton as a member of the Human Services Advisory Board to fill the unexpired term of Susan L. Reese ending November 30, 2018. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Request of RIDE Solutions to present information with regard to the Bikeshare Program. Jeremy Holmes, Director, Spokesperson. (Sponsored by Council Members Garland and Dykstra) Remarks received and filed. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: Acceptance of the Local Emergency Management Performance Grant from the Virginia Department of Emergency Management to outfit the Fire -EMS first responders with basic ballistic protection and to allow joint training to be provided to both Fire -EMS and Police in the integrated emergency response. Adopted Resolution No. 40761- 022117 and Budget Ordinance No. 40762-022117. (7 -0) 2. Acceptance of the Public Works and Economic Development Facilities Grant from the United States Economic Development Administration to support the roadway extension from Blue Hills Drive, N. E., to the Deschutes Brewery property, located within the Roanoke Centre for Industry and Technology. Adopted Resolution No. 40763- 022117. (7 -0) 3. Authorization to request Economic Development Access Program funding from the Virginia Commonwealth Transportation Board to extend Blue Hills Drive, N. E., to the Deschutes Brewery Property, located within the Roanoke Centre for Industry and Technology. Adopted Resolution No. 40764- 022117. (7 -0) 4. Acceptance of the Continuum of Care Grant from the United States Department of Housing and Urban Development to be used to hire a full -time employee to operate the Coordinated Assessment System. Adopted Resolution No. 40765. 022117 and Budget Ordinance No. 40766-022117. (7 -0) b. CITY ATTORNEY: Approval of Settlement Agreement between the City of Roanoke and Ronald A. Milan, and acceptance of a drainage easement in connection with property situated at 1702 Murry Road, S. W., designated as Official Tax Map No. 5210701. Adopted Ordinance No. 40767- 022117, as amended. (7 -0) COMMENTS OF CITY MANAGER. The City Manager commented on the following: Implementing LEAN Conference The conference will be held on March 1 -2 at Hotel Roanoke and Conference Center: • Sponsored by Virginia Tech and the City of Roanoke • Speakers from all over the United States will share their knowledge about implementing lean principles: • Jeff Fuchs, Maryland World Class Consortia • Matt Roth, Harley- Davidson Motor Company • Elizabeth Jamison, Adjunct Professor at Virginia Tech • Jason Bingham, Trans North America and Ingersoll Rand • Mike Leigh, OpX Solutions • Chuck Springer, City of Denton, Texas • Jeff Cole, JCG Management Consulting • David J. Williamson, Advance Auto Parts • To register or for more information, go to www.cl)e.vt.edu /ilean/ McDonald's St Patrick's Day Parade and Shamrock Festival • Saturday, March 11 • Parade begins at 11:00 a.m. on Jefferson Street at Elm Avenue, continues to Campbell Avenue and ends at Williamson Road Shamrock Festival • Begins at noon behind the City Market Building • 12:00 to1:00 p.m. - Dancing Chicken Band • 1:30 to 3:00 p.m. — GAK! • 3:30 to 5:00 p.m. — Fuzzy Logic McDonald's Kid's Zone • 12:00 to 5:00 p.m. in two locations • In front of the Taubman Museum of Art on Salem Avenue, and in Market Square along Market Street. Corned Beef & Co. Celtic Celebration • 10:00 a.m. to 5:00 p.m. Martin's St. Patty's Block Party • Restaurant open at 11 a.m., festival starts at noon, $10.00 admission More details are available at www.downtownroanoke.org Changes to Solid Waste Collection Schedule • Because city offices were closed on Monday, February 20, for the Presidents Day holiday, the solid waste collection schedule for this week has changed. • All residential /commercial solid waste collection (including, bulk, brush, and "A Week" recycling) will be delayed one day throughout the week. • For more information, call 853 -2000, option 1. 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the Director of Finance recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 40768- 022117. (7 -0) 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Bestpitch called attention to a communication from the City Manager dated February 21, 2017 in response to the comments made during the December 19, 2016 City Council by Dr. M. Rupert Cutler and Dr. Diana Christopulos about the construction of the Mountain Valley Pipeline (MVP), recommending that staff monitor on -going developments of the pipeline and, when appropriate, submit comments to the Federal Energy Regulatory Commission and other regulatory agencies to ensure the mitigation of erosion and sediment, as well as other water quality pollutants of concern. He mentioned given a portion of the MVP within Roanoke County is along steeply sloped areas, there is a significant risk for soil erosion; and that the MVP is a complex project with many impacts to be considered, and given that the stream ecosystem in the Roanoke River is already degraded due to existing sediment loads from the contributing watershed, our primary concern should be soil erosion and sediment that can flow downstream through the City limits and impact our ability to achieve progress in reducing sediment, bacteria, and PCBs. Vice -Mayor Price expressed appreciation to all participants who were in attendance at the First Annual Youth Summit held on Saturday, February 18 at 12:00 Noon — 3:00 p.m., at Lucy Addison Middle School. Council Member Garland encouraged citizens to continue to reach out to the Council and City administration regarding matters of mutual interest and concern. Council Member Ferris, as Chair of the Legislative Committee, noted that the bills regarding municipal broadband (HB 2108) was passed by the Virginia House of Representatives; however, gun regulation (HB 683 and SB 1112) were killed in both the House and Senate Committees, respectively. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Council Member Bestpitch moved to waive the City residency requirement for The Reverend Gary Heaton who was appointed to the Human Services Advisory Board to fill the unexpired term of Susan Reese ending June 30, 2018, which appointment was made at the February 6, 2017 Council meeting. The motion was seconded by Council Member Trinkle and unanimously adopted. (7.0) The City Manager advised that he had accepted the Director position of the Government Finance Officers Association, a national organization serving local governments based in Chicago, Illinois; adding that his last day will be April 15, 2017, in order to start his new position on May 1, 2017. At 3:22 p.m., the Mayor declared the meeting in recess for a Closed Meeting to be held in the Council's Conference Room, Room 451; and thereafter, to be reconvened at 7:00 p.m. in the Council Chamber. ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 21, 2017 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order - -Roll Call. Vice -Mayor Price arrived late. The Invocation was delivered by The Reverend David A. Jones, Pastor, Williams Memorial Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Jr. Welcome. Mayor Lea. At this point, Vice -Mayor Price entered the meeting (7:02 p.m.) Certification of Closed Meeting. (7 -0) NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, February 23 at 7:00 p.m., and Saturday, February 25 at 4:00 p.m.; and video streamed by Internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. A. PUBLIC HEARINGS: 1. Request of PR Homes, LLC, and PRMC, -I-C, to amend the Planned Unit Development Plan for properties located at 4402 and 4414 Pheasant Ridge Road, S. W., previously rezoned to INPUD, Institutional Planned Unit Development District, pursuant to Ordinance No. 40371- 101915. C. Cooper Youell, IV, Agent, Spokesperson. Adopted Ordinance No. 40769 - 022117, as amended. (7-0) 2. Request of Terry W. Cundiff to rezone property located at 436 Elm Avenue, S. W., from RM -1, Residential Mixed Density District, to MX, Mixed Use District. Terry W. Cundiff, Petitioner, Spokesperson. Adopted Ordinance No. 40770- 022117.(7.0) 3. Request of Cherney Development Company, Inc., to rezone properties located at 1001 Williamson Road, S. E., 0 Td Street, S. E., and 0 Albemarle Avenue, S. E., from D, Downtown District, to 1 -1, Light Industrial District, subject to certain proffered conditions. Maryellen F. Goodlatte, Esquire, Spokesperson. Inasmuch as he has a personal business relationship with Cherney Development Company, Inc., Council Member Garland stated that he must refrain from any participation regarding the matter. He presented a written Statement of Conflict of Interest for inclusion with the documents as abovementioned. (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) The matter was remanded to the City Planning Commission, with instructions that the Planning Commission consider the matter at a new public hearing, following advertisement as required by State Code; and thereafter, Council would then hold its public hearing due to a Commission member having a personal conflict of interest while participating in discussion of the matter. (6 -0, with Council Member Garland abstaining) 4. Receive citizen comments with regard to two proposed amendments to the City of Roanoke 2015 — 2019 Consolidated Plan for Community Development Block Grant funds received from the U. S. Department of Housing and Urban Development to reallocate funds from the 2016 Plan Year Roanoke Redevelopment and Housing Authority Architecture/ Engineering planning to the 2016 Plan Year to acquire property for a Community Kitchen by Feeding America of Southwest Virginia to serve low to moderate income persons; and reallocate funds from the 2016 Plan Year from unspent funds allocated for major home rehabilitation to infrastructure improvement to a public pool at Washington Park, which would serve a low- moderate income area of the City. Christopher P. Morrill, City Manager. Formal action on the proposed Amendment No. 1 will be taken by the Council at its regular session on Monday, March 6, 2017 at 2:00 p.m. B. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Terry Huxhold, 1125 161h Street, S. E., appeared before the Council and spoke about the gym in the southeast neighborhood being undeveloped and underutilized; and also asked that the crime statistics for southeast be separate from downtown Roanoke so that southeast will be reflected as being one of the safest neighborhoods in the City. He further asked that a task force be created to discuss options to bring back economic development growth to the southeast quadrant. In conclusion, he desired to see low to moderate income mixed housing, adding now is the time to give thought to a redevelopment plan for the southeast section of the City. C. ADJOURNMENT. -7:36 P.M. 10 aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 21, 2017 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the possible sale of naming rights in one or more publicly owned facilities located at Elmwood Park, located at 706 Jefferson Street, S.E. (Tax Map No. 4013201), 107 Franklin Road, S.E. (Tax Map No. 4016004), and the right -of -way of Bullitt Avenue located between its intersections with Jefferson Street, S.E. and Williamson Road, S.E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. C--r-- -o-r-r-l-1 ------ City Manager Distribution: Council Appointed Officers CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-15 }6 .....• Telephone (540)853 -2541 F. : (540)8511145 .S'I FPHANIE M. MOON REYNOLDS, MMC F mill: ek,k(M,r...... p °v CECELIA F. MCCOY ('try Clerk Depoly City Clerk February 28, 2017 Charles Meidlinger 2428 S. Jefferson Street, S. W. Roanoke, Virginia 24014 Dear Mr. Meidlinger: CECELIA'L WERR, CMC A,Ai I. nl Deputy City Clerk A communication from the City Clerk advising of your resignation as a member of the Roanoke Neighborhood Advocates was before the Council of the City of Roanoke at its regular meeting held on Tuesday, February 21, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates, from September 15, 2014 to February 8, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, 4---� r n. Stephanie M. Moon Reynolds, M C City Clerk Enclosure PC: Robert A. Clement, Jr., Neighborhood Services Coordinator CERTIFICATE OF APPRECIATION PRESENTED TO CHARLES J. MEIDLINGER AS A MEMBER OF THE ROANOKE NEIGHBORHOOD ADVOCATES FROM SEPTEMBER 15, 2014 TO FEBRUARY 8, 2017 ON THIS 28TH DAY OF FEBRUARY , 2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: SHERMAN P. LEA, SR. - S EPHANIE M. MOON R OL MMC MAYOR CITY CLERK CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 8532541 Fax: (540) 853 -1145 ST EPH.ANIE M. MOON REYNOLDS, MMC E-mail: alerkaroanokeva.gov City Clerk February 21, 2017 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise that Charles Meidlinger has tendered his resignation as a member of the Roanoke Neighborhood Advocates, effective immediately. Since ly, �Wn ho tephanie M. Moon Reyn s MM City Clerk REPORT ON COLLECTIONS OF COMMONWEALTH REVENUES BY LOCAL CONSTITUTIONAL OFFICERS FOR THE YEAR ENDED JUNE 30, 2016 Auditor of Public Accounts Martha S. Mavredes, CPA www.apamrgsnia.gov (804) 225 -3350 4O PubliG PW —TABLE OF CONTENTS— INTRODUCTION LETTER Pages INTERNAL CONTROL AND COMPLIANCE FINDINGS 2 -5 Sheriffs ` Commissioners of the Revenue 2 -3 Treasurers /Directors of Finance 3 -5 Commonwealth's Attorneys SCHEDULE A: SUMMARY OF COLLECTIONS SCHEDULE 8: SCHEDULE OF STATE AND ESTIMATED INCOME TAXES 7 -10 QCommonWeaitb of Virginia Auditor of Public Accounts January 6, 2017 P.O. Box 1295 Richmond, Virginia 23218 The Honorable Terence R. McAuliffe The Honorable Robert D. Orrock, Sr. Governor of Virginia Vice - Chairman, Joint Legislative Audit and Review Commission We are pleased to submit the statewide Report on Collections of Commonwealth Revenues by Local Constitutional Officers for the fiscal year ended June 30, 2016. The Auditor of Public Accounts annually audits each constitutional officer or director of finance handling state funds to determine that these officials have maintained accountability over Commonwealth collections, established internal controls, and complied with state laws and regulations. This statewide report summarizes the findings we have previously communicated to the individual Sheriffs, Commissioners of the Revenue, Treasurers, Directors of Finance, Commonwealth's Attorneys, and the respective local governing body upon completing our individual audits. Constitutional officers, excluding Clerks of the Circuit Courts, collected $247,098,332 in Commonwealth revenues for fiscal year 2016, as detailed in Schedule A. Clerks of the Circuit Courts maintain separate accounting records and we issue separate reports for each Clerk's Office. This report also includes a Schedule of State and Estimated Income Taxes by local government for each of the past six tax years in Schedule B. Our audits resulted in findings at 29 localities. We have listed the findings by constitutional officer and locality. We limited our work in local government to the collection of Commonwealth revenues. The local governments hire certified public accountants to audit all other local government financial activities. These firms issue separate reports on the results of their audits. AUDITOR OF PUBLIC ACCOUNTS LJH: cli Fiscal Year 2016 INTERNAL CONTROL AND COMPLIANCE FINDINGS SHERIFFS Promptly Deposit /Remit Sheriff's Fees (County of Bland) (County of Culpeper) (County of Grayson) (County of Lee) (County of Russell) (County of Scott) (County of Washington) The Sheriff did not promptly deposit funds into an official bank account or remit them directly to the local Treasurer /Director of Finance. Having cash or checks on hand is a risk that could lead to a loss of funds. The Sheriff should follow the best practices outlined in the Virginia Sheriff's Accounting Manual which recommends the Sheriff deposit all collections in the Sheriffs official bank account either weekly or when collections exceed $200. If the Sheriff does not have an official bank account established for the deposit of Sheriff's fees, the fees should be remitted to the local Treasurer weekly, or immediately when collections exceed $200. COMMISSIONERS OF THE REVENUE Properly Update and Calculate Interest (City of Hampton) (City of Virginia Beach) (County of Franklin) The Commissioner of Revenue did not update interest information in the automated system for income taxes when the rate increased from five to six percent in April 2016. While the financial impact of this condition was negligible, the Commissioner of Revenue should have a procedure in place to ensure that the interest rate is updated in the system as those updates occur to ensure interest on state income tax is calculated appropriately. The Commissioner of Revenue should immediately implement procedures, such as reviewing the quarterly on -line Tax Bulletins, to update the automated system promptly with correct interest rates whenever the Department of Taxation changes the interest rates. Promptly Remit State Tax Collections to the Treasurer (County of Halifax) (County of Spotsylvania) The Commissioner of the Revenue did not remit state tax collections to the Treasurer within two banking days of receipt as required by Section 58.1- 307(B) of the Code of Virginia. The Fiscal Year 2016 Commissioner of the Revenue should promptly send all state tax collections to the Treasurer as required bythe Code of Virginia. TREASURERS /DIRECTORS OF FINANCE Perform Monthly Reconciliations (City of Buena Vista) (City of Charlottesville) (City of Salem) (County of Alleghany) (County of Bland) (County of Henrico) The Treasurer /Director of Finance did not perform timely and adequate monthly reconciliations of the accounting records to the Commonwealth Accounting and Reporting System (CARS) reports. Timely and complete monthly reconciliations are a significant internal control and are essential for determining the reliability of information. The Treasurer /Director of Finance should reconcile assessments, collections, and uncollected balances to CARS on a monthly basis as required by Section 58.1 -3168 of the Code of Virginia and submit correction requests timely. Proper procedures will ensure complete and accurate recording of tax assessments and collections. Properly Update and Calculate Interest (City of Bristol) (City of Hampton) (City of Norfolk) (City of Virginia Beach) (County of Amherst) (County of Culpeper) (County of Franklin) (County of King George) (County of Nelson) (County of Orange) (County of Powhatan) (County of Scott) The Treasurer did not update interest information in the automated system for income taxes when the rate increased from five to six percent in April 2016. While the financial impact of this condition was negligible, the Treasurer should have a procedure in place to ensure that the interest rate is updated in the system as those updates occur to ensure interest on state income tax is calculated appropriately. The Treasurer should immediately implement procedures, such as Fiscal Year 2016 reviewing the quarterly on -line Tax Bulletins, to update the automated system promptly with correct interest rates whenever the Department of Taxation changes the interest rates. Remit Sheriff Fees Promptly (City of Roanoke) (County of Alleghany) The Treasurer delayed sending Sheriff's fees to the Commonwealth. Section 2.2- 806(B) of the Code of Virginia requires fees be remitted weekly or twice each week when collections exceed $5,000. The Treasurer should promptly remit Sheriffs fees as required by the Code of Virginia. Improve Internal Controls over Manual Receipts (County of Fluvanna) The Treasurer did not properly secure and manage manual receipts. We noted that two manual receipt books could not be located for the audit, there were receipts missing from the manual receipt books that were presented for audit, and there is no supervisory review of used receipts to ensure receipts are properly completed and issued sequentially. The Treasurer should establish proper procedures to improve internal controls relating to manual receipts. These procedures should include properly securing receipts and requiring timely supervisory review of manual receipt activity. Promptly Remit State Collections (County of Scott) The Treasurer did not remit state income tax payments to the Commonwealth timely. Section 2.2- 806(A) of the Code of Virginia requires Treasurers to deposit state income tax payments within one banking day of receipt. The Treasurer should deposit state income tax payments in accordance with the Code of Virginia. Properly Remit Sheriff's Fees (County of Bland) The Treasurer did not retain the correct amount of Sheriff s fees due to the locality during the audit period as required by Section 15.2- 1609.3 of the Code of Virginia. This resulted in the Treasurer over - remitting fees of $264 to the Commonwealth. The Treasurer should retain this amount during fiscal year 2017 and ensure proper accounting for Sheriffs fees in the future, as this will ensure compliance with Code of Virginia requirements. Fiscal Year 2016 I morove Procedures Related to Sheriffs Fees (City of Richmond) The Treasurer does not have sufficient procedures in place to ensure the amount of Sheriffs fees received by the Courts and the Workers' Compensation Commission agrees to the amount remitted to her by the Finance Department. As a result, the Treasurer over - remitted $96,865 in Sheriff's fees to the Commonwealth. The Treasurer should work with both the Courts and the Finance Department to ensure she collects and remits the correct amount of Sheriffs fees. COMMONWEALTH'S ATTORNEYS Properly Calculate and Remit Excess Collection Fees (County of Montgomery) (County of Orange) (County of Rockingham) The Commonwealth's Attorney did not send the correct amount to the Commonwealth for its portion of the excess fees from the in -house collection program for fiscal year 2015. The Commonwealth's Attorney should notify the Treasurer of the recalculated amount and send an amended Fiscal Year 2015 Collection of Fines and Fees Report to the Compensation Board. The Commonwealth's Attorney should implement review procedures to ensure the correct amount of excess fees are calculated and remitted annually. Fiscal Year 2016 Income taxes Estimated income taxes Penalty Interest Commonwealth's portion of Sheriff's fees Commonwealth Attorney's excess collection program fees Total SUMMARY OF COLLECTIONS 28,775,192 $ 34,443,624 210,510,108 239,090,517 93,160 89,990 6,652 6,845 7,069,432 7,534,485 SCHEDULE A $ 34,085,881 $ 37,397,138 219,190,781 221,870,710 97,453 108,878 7,072 9,349 7,860,938 8,587,374 643,788 752,157 610,892 541,198 $247,098,332 $281,917,618 $261,853,017 $268,514,647 This schedule summarizes the cash collections made in the period July 1 to June 30 each year, regardless of the tax year. Fiscal Year 2016 :014 TY 2013 TY 2012 TY 2011 TY 2010 TY 2009 37,800 204,571 256,720 214,262 258,416 - - - 12,485 15,979 18,295 15,510 16,353 82,747 148,132 377,791 306,671 436,110 21,413 28,725 18,252 29,213 47,026 37,410 72,262 349,136 343,002 500,409 423,753 375,004 94,133 1,332,659 1,529,162 1,714,251 1,464,280 2,113,403 81,826 119,810 70,392 90,666 80,127 114,018 13,922 6,882 9,358 11,491 8,488 11,483 70,799 174,317 156,402 456,248 253,409 323,042 21,972 8,925 10,943 17,780 12,718 10,247 95,793 301,965 302,346 267,518 228,709 280,461 09,134 233,008 367,125 285,537 296,596 251,121 14,734 18,466 26,041 42,949 111,223 77,301 98,865 277,971 269,985 251,140 301,931 451,830 42,215 997,953 873,378 926,727 1,004,186 1,104,019 24,518 230,963 258,954 236,303 209,376 272,835 85,867 73,627 87,406 80,625 113,246 104,713 66,145 73,319 76,407 61,231 76,855 91,623 36,826 246,894 599,029 388,254 188,615 348,375 32,052 30,942 29,773 31,480 28,524 36,608 51,882 44,965 59,985 69,207 58,211 94,769 61,400 859,864 1,018,836 1,064,546 1,129,205 1,114,404 72,226 1,128,397 1,584,989 1,260,425 1,507,382 1,467,432 28,243 26,405 47,685 36,178 44,461 50,622 37,800 204,571 256,720 214,262 258,416 303,197 30,432 364,213 396,598 438,678 430,103 662,912 16,878 21,832 23,576 34,156 46,324 49,151 16,740 14,296 14,480 19,961 23,022 29,308 12,369 361,629 323,532 365,687 321,970 499,731 - 103,488 216,988 - 124,137 255,809 61,528 122,581 289,499 130,000 301,062 170,384 50,014 632,566 611,081 637,199 607,842 967,438 54,557 4,085,995 4,487,552 4,809,753 5,586,034 6,235,398 88,425 71,489 78,971 106,367 81,962 169,059 25,962 266,122 340,331 301,760 433,748 429,253 - 1,697 - - - - TY 2015 TY 2014 TY 2013 TY 2012 - - - 51,771 93,138 378,642 598,061 646,792 627,797 36,642 106,484 67,536 77,597 3,924,181 3,472,522 2,925,032 2,937,118 4,373,167 6,939,954 7,750,504 8,836,511 217,843 417,439 313,390 377,140 31,728 54,548 44,986 56,421 60,587 1,919,530 1,991,317 1,812,328 33,584 72,926 68,171 687,415 1,241,343 2,427,810 1,778,741 1,779,263 1,337,137 3,302,261 2,550,761 2,792,865 176,083 385,058 323,426 338,102 1,946,647 2,718,918 2,451,905 2,261,648 1,019,739 2,438,786 1,965,035 1,960,854 1,023,338 1,722,770 1,669,125 1,401,373 60,658 120,476 153,300 144,296 195,791 473,900 530,264 547,576 952,855 3,896,598 3,323,457 3,634,061 424,378 698,432 676,062 574,162 1,499,242 3,135,306 3,554,036 3,480,061 3,870,586 7,995,496 7,844,364 7,569,198 24,337 56,415 68,864 78,361 379,917 743,253 746,419 754,224 585,692 1,050,965 1,374,576 1,994,810 190,479 364,654 328,167 265,762 23,733 137,425 36,230 53,882 982,335 2,417,045 2,381,116 3,466,375 982,335 1,370,125 1,200,449 440 444,060 883,984 947,054 730,202 1,885,983 3,128,874 2,931,510 3,315,989 17,996,812 38,049,634 30,821,664 31,602,610 328,321 666,846 550,938 486,167 1,208,154 2,805,358 2,192,240 2,172,408 TY 2014 TY 2013 TY 2012 sem.. .sane TY 2011 TY 2010 TY 2009 TY 2015 TY 2014 TY 2013 c >mnemu mmnie TY 2012 is a TY 2011 335,003 415,959 525,731 447,603 540,993 570,355 1,198,965 2,694,913 1,597,967 1,501,430 1,415,609 - - - - - 21,091 56,268 45,752 24,730 25,625 69,798 76,584 59,754 66,124 208,991 64,912 218,865 347,112 330,192 361,589 393,841 123,084 41,864 64,555 88,821 93,664 105,476 124,235 176,458 206,165 174,166 172,353 120,279 132,466 124,401 169,554 126,755 161,969 343,566 524,198 419,714 627,769 425,801 129,051 136,921 146,346 172,627 137,683 145,206 367,022 633,787 475,825 456,192 419,715 - - - - - - 3,000 325 2,429 2,730 1,610 753,278 400,208 861,204 924,829 426,268 380,886 1,496,558 2,569,872 2,773,573 2,355,642 2,414,725 34,477 44,243 53,190 39,440 33,846 23,220 185,394 403,875 392,115 682,148 337,113 537,172 426,241 601,291 529,349 734,266 778,509 2,780,442 4,845,230 4,373,029 3,893,957 3,780,740 41,172 33,936 48,596 60,177 54,550 49,557 61,795 116,594 85,763 370,631 116,287 284,771 290,939 287,965 302,764 292,693 412,195 747,039 1,304,451 1,075,928 1,206,729 1,111,690 38,979 29,913 39,344 45,883 74,213 127,622 224,227 329,027 359,798 248,894 223,234 176,255 87,150 226,055 160,099 281,213 355,926 408,562 670,776 730,847 872,642 803,374 55,486 32,734 67,269 38,332 64,578 77,639 117,116 159,734 261,508 148,913 153,551 197,412 187,956 322,233 239,553 276,939 457,566 743,109 1,446,960 1,355,236 1,138,446 1,257,030 127,732 129,043 112,978 154,767 169,682 196,704 373,749 727,031 896,360 616,285 422,714 48,125 68,197 67,900 87,944 10,428 177,887 343,025 550,687 486,619 318,544 301,346 2,569,953 2,613,611 2,655,604 3,202,498 4,001,775 1,999,763 7,391,367 13,155,529 13,143,958 12,444,334 11,461,701 166,790 174,242 184,723 198,940 196,657 187,812 1,006,502 1,469,062 1,530,354 1,259,425 1,073,822 28,385 22,773 51,950 24,453 24,191 18,038 48,275 88,748 111,925 81,123 82,341 425,296 338;942 326,858 518,560 202,284 323,221 1,201,635 1,994,293 1,556,810 1,448,843 1,388,004 - 33,264 2,518 - - - 43,031 116,364 171,714 101,174 78,630 67,222 66,810 91,055 71,495 99,636 103,884 86,871 196,615 228,883 228,438 220,866 91,555 105,466 118,383 84,645 85,765 140,099 154,860 302,289 298,994 528,317 266,471 47,692 58,768 57,748 108,284 89,131 113,933 330,928 530,689 476,532 421,942 397,052 1,853,202 1,023,888 1,186,385 1,038,073 1,148,051 1,751,023 8,406,273 12,271,985 10,551,499 10,340,734 12,295,683 - - - - - - 152,997 139,197 224,743 227,279 282,746 281,847 347,362 308,162 335,677 447,899 499,514 1,625,464 3,530,574 2,110,182 2,432,334 2,338,139 264,327 221,121 240,645 156,960 252,290 231,404 1,981,049 2,884,633 2,670,645 2,773,332 2,594,6Z6 90,555 96,829 79,695 87,595 135,969 155,834 312,669 438,007 422,565 340,717 341,635 314,649 309,616 310,361 330,949 479,478 636,816 791,D43 1,400,364 1,467,308 1,788,174 1,250;580 423,140 439,143 591,445 453,350 1,331,260 555,132 2,086,141 3,168,430 3,526,172 4,282,817 2,977,959 47,667 49,114 40,561 62,106 77,869 105,154 601,362 214,555 315,997 256,349 217,159 21,398 50,358 11,739 27,580 22,671 39,526 28,554 95,201 76,110 69,918 154,967 231,708 207,099 217,672 212,869 282,922 268,255 397,158 653,809 619,377 524,875 504,148 - 17,710 - - 579,461 848,311 3,396,884 4,915,081 5,148,561 4,999,366 4,490,599 - - - - - 28,985 32,192 30,482 14,018 23,444 131,187 176,182 176,180 I92,011 219,497 297,161 592,219 1,060,056 991,450 1,066,347 1,072,547 - - - - - 99,250 235,426 225,214 214,061 201,223 212,945 274,329 248,422 377.671 340.500 367,854 603.740 1.149.931 1.142,733 943.632 884.581 TY 2014 TY 2013 TY 2012 State Income Taxes TY 2011 TY 2010 TY 2009 TY 2015 TY 2014 TY 2013 Estlmate4 Income TY 2012 Taxes T' 2011 1,129,679 843,969 1,030,653 990,957 1,246,816 1,131,559 5,006,800 8,471,677 7,620,286 7,988,669 6,539,805 - 93,707 - - 47 40,558 108,128 233,403 210,973 190,980 159,337 232,839 268,540 225,364 216,714 312,672 257,037 464,767 934,159 869,752 1,150,624 1,078,738 74,041 82,689 83,661 65,070 84,860 23,940 191,196 382,908 306,917 241,172 200,101 388,470 223,291 265,419 442,041 345,227 284,942 992,694 1,696,731 1,612,759 1,762,629 1,625,835 62,590 59,276 66,235 83,945 113,262 213,163 209,522 342,019 421,641 490,540 371,273 246,011 271,742 194,180 220,418 215,700 306,565 560,639 1,082,038 920,134 846,410 859,822 149,960 100,322 113,461 79,115 82,132 90,378 126,295 198,488 228,589 170,914 199,739 93,393 111,071 108,635 96,533 95,125 150,368 508,327 5,411,288 727,729 797,979 581,559 - 126,697 107,949 195,457 194,465 - - 736,921 731,421 676,368 113,934 99,257 176,403 142,880 133,709 374,138 506,406 1,017,049 905,841 898,669 788,083 129,402 209,815 123,365 141,844 198,656 336,773 701,359 954,151 829,145 1,079,083 968,566 624,401 760,774 599,946 542,639 156,080 1,120,310 3,053,327 4,875,325 3,238,587 3,200,486 16,076,384 182,975 243,746 155,718 169,440 266,679 206,331 454,638 952,649 958,951 1,201,829 873,098 - - _ - 362,475 911,807 549,399 449,022 424,664 108,906 135,323 130,260 192,998 182,131 248,817 392,945 937,626 850,293 751,463 714,561 184,988 156,305 184,267 173,394 170,468 238,189 766,910 1,414,007 1,427,785 1,339,541 1,229,356 46,043 34,675 38,764 45,554 54,265 61,403 104,621 215,915 197,485 160,066 143,770 307,868 247,768 247,458 358,879 245,111 284,552 1,563,713 1,621,588 1,933,273 1,410,940 1,942,041 - - _ _ _ - 607,729 516,491 654,642 602,085 509,793 _ - 47,195 64,236 107,204 - - - 300,722 367,751 161,385 157,627 190,130 257,702 294,820 412,572 1,027,567 2,071,327 1,907,575 1,852,943 1,930,086 300,997 183,947 197,429 230,288 233,083 355,976 779,411 1,534,169 1,405,455 1,167,435 972,216 94,396 71,700 57,032 79,925 91,499 139,591 260,460 510,759 365,600 323,752 353,626 196,360 235,784 265,994 206,379 216,872 267,633 212,176 461,440 467,464 557,961 411,538 114,059 106,162 133,642 168,804 204,945 147,120 381,003 807,687 1,254,455 878,847 646,621 197,907 137,213 134,140 141,823 147,498 168,849 795,735 1,114,441 1,272,299 1,156,204 1,157,073 46,077 41,754 45,139 31,136 59,745 86,110 198,511 367,929 334,046 309,373 351,178 787,409 665,396 685,084 721,201 859,585 505,065 2,803,722 4,596,651 4,366,484 4,729,846 4,140,748 220,303 220,241 155,964 202,566 150,359 209,012 1,043,728 1,942,343 1,625,667 1,980,775 1,578,341 641,182 1,324,104 1,384,976 843,077 1,228,304 1,116,756 3,722,268 5,485,533 5,243,550 4,558,573 4,147,288 153,716 160,553 264,235 1,489,635 257,064 436,156 268,563 607,060 582,395 900,554 639,911 91,435 94,832 69,870 116,029 233,660 199,743 111,378 277,682 349,768 345,647 304,368 60,590 42,351 56,000 114,551 213,962 331,154 565,399 1,014,221 900,721 798,100 717,652 22,882 7,002 31,056 24,567 17,075 2,122 345,074 489,132 461,793 346,073 295,158 1,024,886 983,889 846,680 1,159,776 1,039,037 1,116,447 3,213,361 6,036,986 5,229,697 5,104,243 4,372,494 1,040,350 947,867 858,712 170,147 251,125 1,051,092 3,233,640 5,153,646 4,994,011 4,875,024 4,615,634 33,196 35,757 37,973 41,792 52,123 46,814 37,363 76,199 75,390 79,983 61,793 38,357 47,589 42,260 52,653 53,445 51,238 45,287 113,303 179,284 138,083 111,393 335,357 344.757 488,191 525,106 548,006 1,050,550 1,044,650 2,340,282 2,409,331 3,173,565 2,828,539 258,736 216,201 493,374 220,690 278,152 254,182 588,498 1,462,689 1,320,001 1,118,961 1,086,274 306,593 267,062 381,766 620,508 608,481 900,196 2,246,517 3,476,676 3,543,881 3,603,436 4,117,979 181.141 129.652 154.788 119.542 138.011 165.881 564.812 1.105.852 873.267 968.014 762.139 TY 2014 TY 2013 TY 2012 TY 2011 TY 2010 TY 2014 TY 2013 Ty 2012 TY 2011 _ $ 139,109 $ 125,313 S 160,417 $ 163,723 S 127,025 $ 281,066 $ 245,620 $ 665,671 5 523,643 $ 589,074 $ 855,215 96,216 87,265 90,147 107,255 74,900 58,871 553,526 883,656 852,056 881,491 769,331 907,024 790,583 860,814 802,640 847,981 979,038 1,628,915 3,412,739 2,732,626 2,642,179 2,546,774 $ 34,274,042 5 33,426,274 $ 37,404,613 S 39,014,428 $ 42,061,359 $ 47,686,273 $ 131,561,017 $241,349,576 $215,641,789 $217,544,518 $206,782,088 This schedule reFle¢s the state income taxes and estimated Income taxes collected by the local Treasurers on a tax year basis by locality. It includes the last six full tax years covered by the Auditor of Public Accounts' most recently completed audits. Treasurers process state Income taxes separately from estimated taxes. Due to the nature of the tax, the flow of collections for these two taxes is different within the fiscal year period. The state income taxes are generally collected by the Treasurer from la nuary through December of the year fallowing the given tax year. The taxpayer files their return with the local Commissioner of the Revenue. The Commissioner is then responsible for the assessment of the tax and arty applicable penalty and interest. The state income taxes for tax years 2009 through 2014 are reported on this schedule. The Trea surer genera lly collects the estimated income taxes beginning in February of the tax year through March of the next year. The taxpayer files the decla ration of estimated taxes with the Commissioner of the Revenue. The first estimated payment is often made and given to the Commissioner with the declaration. Then the taxpayer remits the remaining estimated income tax payments directly to the local Treasurer. This report includes the estimated income taxes for tax years 2010 through 2015. CITY OF ROANOKE OFFICE OF THE CI'T'Y CI,ERK 215 ('hunch Avenue, S. W., St file 456 RDenoke, Virginia 241111 -1531, 'rrlrnkunv: (SJa)AISM Fall: (540)953-114.S 114 IJS SILil I IAN IFNI. MOON REINOLAN, NIM(. L: moil: cicrkp, mm�nIt —..AUV ('f( LLIA'1SIISIF " NI( '('01' City, ( Ierk Deenp ('i(, ('k, k ('FA ELIA'1'. 1VLBB, ('M(' As%isl:un Depute' ('i IV ('lerk February 23, 2017 Debbie Moses Executive Director /Secretary Hotel Roanoke Conference Center Commission Roanoke, Virginia Dear Ms. Moses: This is to advise you that Court G. Rosen has qualified as the City's Citizen at Large of the Hotel Roanoke Conference Center Commission for a term of office ending April 12, 2020. Sincerely, Stephanie M. Moon Reynolds, City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Court G. Rosen, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City's Citizen at Large representative of the Hotel Roanoke Conference Center Commission for a term of office ending April 12, 2020, according to the best of my ability. (So help me God) j% URT G. ROSEN The foregoing o th of office was taken, sworn to, and subscribed before me by Court G. Rosen this day of 1017. Brenda S. Hamilton, Clerk ttre Circuit Court By Clerk February 28, 2017 Teresa McDaniel, Secretary Human Services Advisory Board Roanoke, Virginia Dear Ms. McDaniel: CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that CITY OF ROANOKE Heaton has qualified OFFICE OF THE CITY CLERK Services Advisory Board 215 Church Avenue, S. W., Roam 456 the unexpired term Roanoke, Virginia 24011 -1536 November 30, 2018. 9'elephone: (540)SS1-2541 Fav (540)8534145 STEPRANIE M. MOON REYNOLDS, MMC E -mail: dte !,(nbaannk....FUV C'F.('ELIA F. MC'C'OY Cal, Clerk Deputy City Clerk February 28, 2017 Teresa McDaniel, Secretary Human Services Advisory Board Roanoke, Virginia Dear Ms. McDaniel: CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Gary Heaton has qualified as a member of the Human Services Advisory Board to fill the unexpired term of Susan L. Reese ending November 30, 2018. Sincerely, M. Stephanie M. Moon R olds, M C City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Gary Heaton, do solemnly swear (or affirm)) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent to fill the unexpired upon me as a member of the Human Services Advisory Board f=zKfarw Mf term of Susan L. Reese Qf &ending November 30, 2018, according to the best of my ability. (So help me God) ARY H ATON 0 The foregoing oath of office was taken, sworn to, and subscribed before me by Gary Heaton this e day of 2017. i Brenda S. Hamilton, Clerk o e Circuit Court B , C erki ''7RIDE CONNECTING THE REGION'S COMMUTERS 313 Wok Avenue- SW I Roanoke. Virginia 240161 P -(640) 342.9393IF . (540) 343 44161TIF (866) 424.33341 info@ ridesolutions. mg Tuesday, February 14th 2017 Jeremy Holmes Director of RIDE Solutions 313 Luck Ave SW Roanoke,VA 24016 Dear Roanoke City Council; I would enjoy the opportunity to present at an upcoming city council meeting on the work RIDE Solutions is doing to bring a bikeshare program to The Roanoke Valley. As you may have seen in the media recently, RIDE Solutions has been working with city staff and local partners and sponsor to fund and launch a valley -wide bikeshare program this spring. Our hope is that providing bikeshare as a transportation option, we will enable more citizens to move in and around Roanoke's urban core without having to drive a vehicle, meaning quicker trips, less parking demand, cleaner air, and healthier lifestyles. We also feel the provision of bikeshare will be a boon to Roanoke's outdoor branding efforts by giving visitors to the valley a way to explore our greenways and neighborhoods by bicycle. This presentation will be an opportunity to share what the system is expected to look like, to recognize our local sponsors, and provide a vision for how the system might grow and integrate into the valley's overall transportation network. With the first phase of the system being largely focused on downtown Roanoke, the Jefferson Street corridor, and nearby neighborhoods, we feel that this will have a particularly positive impact on the City. Sincerely, .Jeremy Holmes `Director, RIDE Solutions A Prei of the Roanoke VaOey- Alleghany Regional Comrnisslon In Pahnersh,, with the New River Velley Planning Disnlct Commssion and Pegron 2000 dIDESO' III IONS.OkO ^� CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. ' Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 — - - Telephone: (540) 853 -2541 SHERMAN P. LEA, SR. Fax: (540) 853 -1145 Council Members Email, clerk@roanokeva.gov William D. Bestpitch Mayor Michelle L. Dykstra Raphael E. "Ray" Ferris John A. Garland Anita J. Price February 21, 2017 David B. Tinkle The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: We jointly sponsor a request of Jeremy Holmes, Director, RIDE Solutions, to share information with regard to their Bikeshare Program at the regular meeting of City Council to be held on Tuesday, February 21, 2017, at 2:00 p.m. Sincerely, Jou incil Member ir\ A �v � Q �V -b, Michelle L. Dykstra Council Member JAG /MLD:ctw (0, Q . rim 5�7 5�7 law— i A Alai 10 �i What is bikeshare? Short term rentals for one way, station to station trips Membership system to access, with short trips free as part of membership Opportunities to partner With businesses, non - profits, and other groups to provide access free or at low cost. Why Bikeshare? Roanoke is consistently rated a great place to be outdoors. Bikeshare makes it easy to take your practical trips outside. DE LJFE. AMC GU%MT ROE LEE. RIDE GIANT. sr 1 •. Mode Split (bike, walk, public transportation) Average of the most obese: 3.25% Average of the least obese: 18.56% Roanoke: 5.6% /IA Why Bikeshare? rP , Mobility — bikeshare effectively shrinks oururban spaces by making it ea sier s e to move quickly between them. �.� UFA. What will it look like".) Adjustable seat fits adult riders Smart keypad control allow for quick checkout Fenders and chain guard keep riders clean Mounted ring lock immobilizes bike when not in use Aw- ox- -r The shared bike riders love • Unanimously rated the most comfortable bike share bike by The Ohio State University • 30% lighter than competitive bike share bikes • Consistent improvements to hardware and technology 8 gear shifting Bell Convenient front basket vrith prominent branding Dynamo powered. automatic front & rear lights " ". °" Choose your bike Get rolling 1 mewauµm.mue w«>ro«we«cme ® u.w« «e+wm.. mrexe.xx .. -, 5 2639849 8 9 D a Functionality • Intuitive interface makes sign -up and checkout quick and easy • Bluetooth users unlock with one touch • Location service optimized • Map shows bike locations Your trip summary 26 m 15 s .go .« • Bike routes to local points of interest • opportunities for local sponsor branding 1 2 3 4 5 6 8 9 D a • Map shows bike locations Your trip summary 26 m 15 s .go .« • Bike routes to local points of interest • opportunities for local sponsor branding «00:03 • Map shows bike locations Your trip summary 26 m 15 s .go .« • Bike routes to local points of interest • opportunities for local sponsor branding Zo9urtr Modular Stations aH RE Versatile layouts allow for flexible applications and siting Can be anchored or freestanding Sig nage includes instructions and space for sponsorship Station Locations Station locations a function of usage and where sponsors want them to be 11 p Likelya version ofROanoke'sGolden � 3S± Triangle — Grandin, Downtown, Crystal T Spring, with stations in Wasena, ` •` Southeast, Salem,Vintonand several greenway locations !± t d i+( How Will it Happen? Dr. Jeffrey D. Stern State Coordinator Virginia Department of Emergency Management 10501 Trade Court Richmond, Virginia 23236 Dear Dr. Stern: I am enclosing copy of Resolution No. 40761 - 022117 authorizing acceptance of the FY2017 -2018 Local Emergency Management Performance Grant offered by the Virginia Department of Emergency Management, in the amount of $24,000.00, with a required local match from the City of Roanoke, in the amount of $24,000.00, for a total award of $48,000.00, to outfit Fire -EMS first responders with basic ballistic protection and allow for joint training to be provided to both Fire -EMS and police in the integrated emergency response. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21, 2017. Sincerely, ism Re Stephanie M. Moon yno� , MMC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget Timothy Jones, Chief of Police David Hoback, Chief of Fire -EMS CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 ,; -,• «" Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fpx: (540)X53 -1145 S'1'I'THANIE M. MOON REYNOLDS, NINE F. -mall: durk(mmunokevn.g °v CECELIA F. MCCOY City Clerk Deputy City Clerk C F.CELIA T. W ERR, CIVIC Assistant Deputy City Clerk February 23, 2017 Dr. Jeffrey D. Stern State Coordinator Virginia Department of Emergency Management 10501 Trade Court Richmond, Virginia 23236 Dear Dr. Stern: I am enclosing copy of Resolution No. 40761 - 022117 authorizing acceptance of the FY2017 -2018 Local Emergency Management Performance Grant offered by the Virginia Department of Emergency Management, in the amount of $24,000.00, with a required local match from the City of Roanoke, in the amount of $24,000.00, for a total award of $48,000.00, to outfit Fire -EMS first responders with basic ballistic protection and allow for joint training to be provided to both Fire -EMS and police in the integrated emergency response. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21, 2017. Sincerely, ism Re Stephanie M. Moon yno� , MMC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget Timothy Jones, Chief of Police David Hoback, Chief of Fire -EMS IN'I111' ('OIINCH Of I l II! ('II)' Of ROANOKll, VIRGINIA The 21st day of February, 2017. No. 40761- 022117. A Rl ±SOLI I'fION authorizing the acceptance of the FY2017 -2018 Local Imergency Management Rciforntance Grant to the City from the Virginia Department of Fineigency Management, and at thnrii,ing execution of any required documentation on behalf of the City. 1W I RFSOLV I D by the Council of the City of Roanoke as follows: 'fhe City of Roanoke does hereby accept the I'Y2017 -2018 Local Emergency Management Perform.mcc Grant offered by the Virginia Department of Fincrgency Management in the amount of $24,000, with a rcquircd local Inalch from the City of Roanokc in the amount of $24,000, for a total award of $48,000. This grant funding will be used to outfit Fire-FMS first responders with basic ballistic protection and allow for joint training to be provided to both Fire - EMS and police in the integrated emergency response. The grant is more particularly described in the City Council Agenda Report dated February 21, 2017. 2. 'I lie City Manager is hereby authorized to execute, respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's acceptance of the grant, such documents to be approved as to fort by the City Attorney, The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. ATTI3S f: R -V DLiM -1 I MPG Grant Aeceplance- violence protection and training - 2 21 17 doc �-�, � � City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of February, 2017. No. 40762- 022117. AN ORDINANCE appropriating funding from the Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) through the Commonwealth of Virginia Department of Emergency Management (VDEM) for ballistic protection and training, amending and reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment ( <$5,000) Training and Development Wearing Apparel Revenues VDEM LEMPG FY15 Supplement VDEM LEMPG FY15 Supplement — Local 35 -520- 3765 -2035 $ 7,000 35- 520 - 3765 -2044 1,000 35 -520- 3765 -2064 40,000 35- 520 - 3765 -3765 24,000 35 -520- 3765 -3765 24,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: � /City Clet eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 21, 2017 Subject: Virginia Department of Emergency Management (VDEM) Local Emergency Management Performance Grant (LEMPG) Grant Acceptance (CM 17-00014) Background: The VDEM Grants Office has approved the application for funding under the FY2015 Supplemental Local Emergency Management Performance Grant in the amount of $48,000. The City of Roanoke has identified Acts of Violence and Active Shooter situations to be of high concern in the 2016 Hazard Vulnerability Assessment as conducted by the Office of Emergency Management. This grant funding will be used to outfit our fire -EMS first responders with basic ballistic protection in order to allow for safe integration into a warm zone (does this need to be defined?) to quickly care for victims. The funding will not only allow for the appropriate ballistic protection to be purchased but will also allow for joint training to be provided to both fire -EMS and police in an integrated emergency response. It is the goal to conduct classroom training and tabletop and active drills on the topic. This is a 50/50 grant requiring the City of Roanoke to provide $24,000 in local funds. Matching funds are provided by the City of Roanoke Fire -EMS Department budget. Considerations: City Council action is needed to formally accept and appropriate these funds. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $48,000 and appropriate funding in the same amount into expenditure accounts to be established by the Director of Finance in the Grant fund. - ---------------------- Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman Stovall, Assistant City Manager for Operations Barbara A. Dameron. Director of Finance Virginia Department of Emergency a`� \'h Management ©� 10501 Trade Court Richmond, VA 23236 oir SUBRECIPIENT NAME AND ADDRESS. banoke City Ioel C. Taylor Municipal Building 15 Church Avenue, S W. Rm 364 loanoke, VA 24011 SUBRECIPIENrF DUNS Number: 00-6704316 SUBRECIPIENT EIN: 546001569 I GRANTAGREEMENT Pagel of 4. SUBAWARDDATE'. Febmary7,I2017 5.PROJECTPERIOD: FROM OWOV2016TO 06,3042017 BUDGETPERIOD: FROM 0W0IoOu6TO 06,30/2017 6. TOTAL AMOUNT OF THIS SUBAWARD $48,000.00 7. FEDERAL AMOUNT OF THIS SUBAWARD $24,000.00 8. SUBRECIPIENT NON - FEDERAL COST SHARE REQUIREMENT $24,000.00 9. INDIRECT COST RATE (if applicable). WA PASS- THROUGH ENTITY: Virginia Department of Emergency Management SUBAWARD NAME: FY 2015 Supplemental Local Emergency Management Performance Grant CFDA: 97. 042 - Emergency Management Performance Grant (EMPG) Program U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) iTANDARD TERMS AND CONDITIONS 8 SPECIAL CONDITIONS above subaward is approved subject to the FY 2016 Department of Homeland Security (DHS) Standard Terms VDEM Special Conditions as set forth on the attached pages. 11. STATUTORY AUTHORITY FOR GRANT Fine project is supported under The Robert T Stafford Disaster Relief and Emergency Assistance act (Public Law 93 -288), METHOD OF PAYMENT nmonwealth of Virginia Cardinal Accounting System AGENCY APPROVAL SUBRECIPIENT ACCEPTANCE . TYPED NAMEANDTITLE OFAPPROVING VDEM OFFICIAL I14. TYPED NAME AND TITLE OF AUrHORIZED SUBRECIPIEW OFFICIAL Jeffrey D. Stern Pil Christopher P. Morrill State Coordinator City Manager 15 . SIGNATURE OF APPROVING VDEM OFFICIAL 16 SIGNATURE OF AUFHORIZED RECIPIENT OFFICIAL Virginia Department of .ory i Emergency Management 10501 Trade Court Richmond, VA 23236 GRANT AGREEMENT Page 2 of 3 Subaward Name: FY 2015 Supplemental Loral Emergency Management Performance Grant Subaward Date: February 7, 2017 SPECIAL CONDITIONS 1. The Subrecipient shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 200, and adopted by DHS at 2 CFR Part 3002 and the Department of Homeland Security FY 2015 Emergency Management Performance Grant Program Notice of Funding Opportunity N( OFD). 2. The Subrecipient agrees to permit the pass- through entity and auditors to have access to its records and financial statements as necessary for the pass - through entity to meet the requirements of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Part 200. 3. The Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior wntlen approval of FEMA 4. The Subrecipient shall comply with the indirect costs provisions of 2 CF R6 200 414. With the exception of subrecipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(f), subrecipients must have an approved indirect cost rate agreement with their cognizant federal agency to charge indirect costs to this subaward. 5. In the event VDEM determines that changes are necessary to the award document after an award has been made, including changes to the period of performance or terms and conditions, the Subrecipient will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Subrecipient acceptance of the changes to the award. 6. Subrecipients proposing projects that have the potential to impact the environment, including but not limited to the construction of communication towers, modification or renovation of existing buildings, structures, and facilities, or new construction including replacement of facilities, must participate in the FEMA Environmental Planning and Historic Preservation (EHP) review process. Subrecipients must comply with all conditions placed on the project as the result of the EHP review. Any change to the approved project scope of work will require re- evaluation for compliance with these EHP requirements. If ground- disturbing activities occur during project implementation, the Subrecipient must ensure monitoring of ground disturbance, and if any potential archeological resources are discovered, the Subrecipient will immediately cease construction in that area and notify FEMA and the State Historic Preservation Office. Any construction activities that have been initiated without the necessary EHP review and approval will result in a non - compliance finding and will not be eligible for FEMA funding. 7. The Subrecipient agrees that federal funds under this award wit be used to supplement, not supplant, state or local funds for emergency preparedness. "Working to Protect People. Properiv and Our Cmnmanrties" w'xw� Virginia Department of Emergency Management ©� 10501 Trade Court GRANT AGREEMENT Page 3 of 3 Richmond, VA 23236 Subaward Name: FY 2015 Supplemental Loral Emergency Management Performance Grant Subaward Dale: February 1, 201] 8. The Subrecipient agrees that all publications created with funding under this grant shall prominently contain the following statement. "This document was prepared under a grant from FEMA's Grant Programs Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of FEMA's Grant Programs Directorate or the U.S. Department of Homeland Security" 9. The Subrecipient agrees that, when practicable, any equipment purchased with grant funding shall be prominently marked as follows.' Purchased with funds provided by the U.S. Department of Homeland Security." 10. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but limited to the prevision of any information required for the assessment or evaluation of any activities within this project. 11. The Subrecipient must submit a Quarterly Progress Report for every quarter of the period of performance, including partial calendar quarters, as well as for periods where no grant activity occurs. Reports are due within fifteen (15) days following the end of the quarter. A Final Progress Report is due thirty (30) days after the end date of the performance period. Failure to provide this information may result in VDEM withholding grant funds from further obligation and expenditure and prevent future awards to the Subrecipient. 12. National Incident Management System (NIMS) Implementation Compliance In accordance with HSPD -5, the adoption of the RIMS is a requirement to receive federal preparedness assistance through grants, contracts, and other activities. No federal funds will be released to the primary grantee and any other entity participating and benefiting in this project if this requirement has not been met. In the event of a Corrective Action Plan submitted, VDEM /SAA will determine if the Subrecipient has made sufficient progress to disburse funds. 13. All conferences and workshops using federal preparedness funds must pertain to the prgad being funded. The Subrecipient agrees to submit a Trip Report when using federal funds to attend a conference or workshop. The Trip Report template can be found at www.vaememencyal under Grant Information. These reports must be remitted with your request for reimbursement. Failure to do so will result in a delay of payment until received. 14. The Subrecipient agrees that under program guidelines, travel expenses are allowable for approved training, planning, administrative, and exercise activities following local, stale, and federal guidelines. Prior to traveling for these activities outside of contiguous United Stales (OCONUS) as well as to Canada and Mexico, oreaooroval is required by the state and FEMA through the SAA office. Please reference 2 CFR 200.403, in regard to reasonableness when considering requests for travel of this type. Where applicable, you should also reference the following regarding travel: the Western Hemisphere Travel Initiative third alwww. dhs gov /fileaprooramslgc 1200693519176 shtm). "Working to Protect People, Properh and Our Courirfuuities" The FY 2016 DHS Standard Terms and Conditions apply to all new Federal financial assistance awards funded in FY 2016. The terms and conditions of DHS financial assistance awards flow do. to subrecipients, unless a particular award term or condition specifically indicates otherwise. DFIS Spec fie A know) dam nt=_ and Assurances All recipients, sub- recipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to and the right to examine and copy, records, accounts, and other documents and sources of information related to the award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS financial assistance office and the DHS Office of Civil Rights and Civil Liberties (CRCL) by e -mail at crclO.hg. ohs .gov or by mail at U.S. Department of Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190 Washington, D . 20528. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS financial assistance office and the CRCL office by e-mail or mail at the addresses listed above. The United States has the right to seek judicial enforcement of these obligations. Acknowledgment of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained Age Discrimination Act of 1975 All recipients must comply with the requirements of the Age Discrimination Act of 1975 (Title 42 U.S. Code 6 6101 et see.), which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance. Americans with Disabilities Act of 1999 All recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. (42 U.SD 66 12101 - 12213). DHS Standard Terms & Conditions: Best Practices for Collection and Use of Personally Identifiable Information (Pit) DHS defines personally identifiable information (Pill as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collect PII are required to have a publically- available privacy policy that describes standards on the usage and maintenance of Pit they collect. Award recipients may also find as a useful resource the DHS Privacy Impact Assessments: Privacy Guidance and Privac tee respectively. Civil Rights Act of 1964 —Title VI All recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U S.C. 6 2000d of see.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. DHS implementing regulations for the Act are found at 66 Cam. R.R. Part 21 and 44 C.F.R. Part 7. Civil Rights Act of 1968 All recipients must comply with Title VIII of the Civil Rights Act of 1968, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (42 U.S.C. 6 3601 et sea.), as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—o., the public and common use areas and individual apartment units (all units in buildings win elevators and ground -Floor units in buildings without elevators) —be designed and constructed win certain accessible features (See 24 C.F.R. 6 100.201). Copyright All recipients must affix the applicable copyright notices of 17 U.S.C. &6401 or 402 and an acknowledgment of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards. Debarment and Suspension All recipients are subject to the non - procurement Debarment and suspension regulations implementing Executive Orders 12549 and 12689, and 2 C.F.R. Part 180. These regulations restrict awards, subawards, and contracts win certain parties that are debarred, suspended, or olherwse excluded from or ineligible for participation in federal assistance programs or activities. Drug -Free Workplace Regulations All recipients must comply with the Drug -Free Workplace Act of 1988 (41 U. S.C. 11701 of sea.), which requires all organizations receiving grants from any Federal agency agree to maintain a tlmg- free workplace. DHS has adopted the Act's implementing regulations at 2 C. F Pad 3001. Duplication of Benefits Any cost allocable to a particular Federal award provided for in 2 C.F.R. Part 200 Subpart E may not be charged to other Federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or terms and conditions of the Federal awards, or for other reasons. However, this prohibition would not preclude a recipient from shifting costs that are allowable under two or more Federal awards in accordance with existing Federal statutes, regulations, or the terms and conditions of the Federal award. DHS Standard Terms & Conditions: FY 2016 DHS Standard Terms and Conditions Education Amendments of 1972 ( Equal Opportunity in Education Act)- Title IX All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 115.0. 111681 of sea.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of or be subjected to discrimination under any educational program or activity receiving Federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19 Energy Policy and Conservation Act All recipients must comply with the requirements of 42 U.S.C. 6 6201 which contain policies relating to energy efficiency that is defined in the state energy conservation plan issued in compliance with this Ad False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of 31 U.S.C. 6 3729- 3733 which prohibits the submission of false or fraudulent claims for payment to the Federal Government. See 31 U.S.C. 6 3801 -3812 which details the administrative remedies forfalse claims and statements made. Federal Debt Status All recipients are required to be non - delinquent in their repayment of any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See ONE Circular A- 129. Federal Leadership on Reducing Text Messaging while Driving All recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official Government business or when performing any work for or on behalf of the federal government. Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers : (air carriers holding certificates under 49 U. SC. 6 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U S C. b 40118) and the interpretative guidelines issued by the Comptroller General of the United Stales in the March 31, 1981, amendment to Comptroller General Decision B- 138942. Hotel and Motel Fire Safety Act of 1990 Limited English Proficiency (Civil Rights Act of 1964, Title VI) DHS Standard Terms & Conditions: In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. 6 2225a all recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. li 2225. All next pienls must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance hips. / /www.dhs.cov /guidance- published - help- department- su000ded- oraanizat ions - provide- meaningful- access- oeoole- limited and additional resources on httpJlw.w+. leo.aov FY 2016 DHS Standard Terms and Conditions Lobbying Prohibitions All recipients must comply with 31 U.S.C. 6 1352, which provides that none of the funds provided under an award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal action concerning the award or renewal. Non - supplanting Requirement All recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non - Federal sources. Notice of Funding Opportunity Requirements All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the terms and conditions of your award. All recipients must comply with any such requirements set forth in the program NOFO. Patents and Intellectual Property Rights Unless otherwise provided by law, recipients are subject to the Bayh-DOIe Act, Pub. L. No 96 -517, as amended, and codified in 35 U.S.C. § 200 at seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14. Procurement of Recovered Materials All recipients must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Reporting Subawards and Executive Compensation All recipients are required to comply with the requirements set forth in the government -wide Award Term on Reaching Subawards and Executive Compensation located at 2 C.F.R. Part 170 Appendix A, the full text of which is incorporated here by reference in the terms and conditions of your award. SAFECOM All recipients who receive awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Terrorist Financing All recipients must comply with E O. 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of recipients to ensure compliance win the Order and laws. Trafficking Victims Protection Act of 2000 All recipients must comply with the requirements of the government -wide award term which implements Section 106(g) of the Trafficking Victims Protection Act of 2000 (T/PA) as amended (22 U.S.C. 6 7104). The award term is located at 2 CFR 6 175 15, the full text of which is incorporated here by reference in the terms and conditions of your award. Rehabilitation Act of 1973 All recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 6 794, as amended, which provides that no otherwise qualified handicapped individual in the United Stales will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of or be subjected to discrimination under any program or activity receiving Federal financial assistance. DHS Standard Terms & Conditions: Reporting of Matters Related to Recipient If the total value of your currently active grants, cooperative agreements, Integrity and Performance and procurement contracts from all Federal assistance office exceeds $10,000,000 for any period of time during the period of performance of this Federal award, you must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200 Appendix XII, the full text of which is incorporated here by reference in the terms and conditions of your award. Universal Identifier and System of Award All recipients are required to comply with the requirements set forth in Management (SAM) the government -wide Award Term regarding the System for Award Management and Universal Identifier Requirements located at t C.F.R. Part 25 Appendix A, the full text of which is incorporated here by reference in the terms and conditions of your award. USA Patriot Act of 2001 All recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Reouired to Interceot and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. && 175 -175c. Use of OHS Seal, Logo, and Flags All recipients must obtain permission from their financial assistance office, prior to using the OHS seal(s), logos, crests or reproductions of flags or likenesses of OHS agency officials, including the use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Whisdeblower Protection Act All recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 6 2409, 41 U.S.C. 4712, and 10 U.S.C. & 2324, 41 U.S.C. "4304 and 4310. DHS Standard Terms & Conditions: Wayne Bowers, Director Economic Development Roanoke, Virginia Dear Mr. Bowers: I am attaching copy of Resolution No. 40763 - 022117 authorizing acceptance of the Public Works and Economic Development Facilities Grant to the City by the United States Economic Development Administration, in the total amount of $1,514,280.00 for the construction project in extending Blue Hills Drive, N. E., from its current termination point to the Deschutes Property; and authorizing the City Manager to take certain other actions in connection with the above project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21, 2017. Sincerely, �Reyncti�dsTMC ft � Stephanie M. Mo City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'relePLOne (540) X53 -2541 F., (540)853 -1145 S' I PHAN I E M. MOON REYNOLDS, MM( E-nu,it: clyrk(er ..... krvn.XUy CECELIA F. MCCOV ('it, Clerk Deputy City Clerk CECELIA T. W EBB, CM(' Ani t.r l Deputy City Clerk February 23, 2017 Wayne Bowers, Director Economic Development Roanoke, Virginia Dear Mr. Bowers: I am attaching copy of Resolution No. 40763 - 022117 authorizing acceptance of the Public Works and Economic Development Facilities Grant to the City by the United States Economic Development Administration, in the total amount of $1,514,280.00 for the construction project in extending Blue Hills Drive, N. E., from its current termination point to the Deschutes Property; and authorizing the City Manager to take certain other actions in connection with the above project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21, 2017. Sincerely, �Reyncti�dsTMC ft � Stephanie M. Mo City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget IN 'IIIE C'OUNC'IL OI' ll Ili C'fPY UI' ROANOIU ?. VIRGINIA The 21st day of February, 2017. No. 40763- 022117. A RESOLUTION accepting the Public Works and Economic Development Facilities Grant to the City by the United States 17sconomic Development Administration ("EDA ") in the total amount of $1,514,280 for the construction project in extending Blue Hills Drive, N.H., linen its cmrent termination point to the Deschutes Property, hereinafter dctincd; and authorizing the City Manager to take certain other actions in connection with the above project. WHEREAS, City Council approved a Contract for tine Purchase and Sale of Real Estate between the City and Deschutes Brewery, Inc., (`Contract') fertile construction and operation of a brewery and warehouse facility located at City -owned Property located at 2002 Blue hills Drive, N.E., Roanoke, Virginia ( "Deschutes Property ") , as authorized by Ordinance No. 40485- 041816, adopted on April 18, 2016; WHEREAS. a requirement of the Contract is that the City extend Blue Hills Drive, N.S., fiom its current termination point to the Deschutes Property; WHEREAS, on July 25, 2016, the City applied to the United States EDA for funding to support this construction project; and WHEREAS, on January 31, 2017, the City received notice that a grant has been awarded by the United States EDA under the Public Works and Economic Development Facilities Program. NOW, "I'HERE.FORB, BE IT RESOLVED by the Council of the City of Roanoke as follows: R- ACCI,t Public Work, I Ecumenic D,, Facilltiee Grant DescAutes (2- 21 -r7) 1 the <'ih of Roanoke hereby accepts die Public Works- and Fconomic Ucc elopmemt I dChilics (11,1111 in die tnml amount of 41.51 -I 20. kith a required load match of $86-; 1250 linen the ('ii), and $650,000 ,1111 i cipatcd to he provicled by the Virgi11 in llcparhncn( 01, l Iansportilt ion Economic I)ccdnpmcnl Access Fund Grnnl. fin a total amount of $7.028560. for the c(Ins0 fiction project in cslendim_ Blue l fills Drive, N.I... liom its current icnnination point to the Deschutes Plopert). all as more fish ,set (o11h in the CIO ('ouncil Agenda Reporl dated Fdmmn 2L 2017. 2. the ('etc 1tanager is hereby auttoriud to take such action and esecue Such dOCLImCn15 as map he necessan to obtain- accept. implement. administe, and use such funds in Be total amount 0f$1.514280 hi the above mentioned project. Wh any such CKLUMenta to be approved as to &trm by the CO Attornc�, A "hITS1: cap cte1 3 ::.acoepi pwo, �o ... ks a two c o" f�.dmcv 6mn14oamwo, (1-2 1-1 n 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 21, 2017 Subject: United States Economic Development Administration Public Works and Economic Development Facilities Grant (CM 17- 00013) Background: The City Council on April 18, 2016, approved a Contract for Purchase and Sale of Real Property to convey City -owned property located at 2002 Blue Hills Drive, N.E. to Deschutes Brewery, Inc. (Contract). A requirement of the Contract is that the City extend Blue Hills Drive from its current termination point to the Deschutes Property. On July 25, 2016, the City applied to the United States Economic Development Administration (EDA) for funding to support this construction project. On January 31, 2017, the City received notice that a grant has been awarded by the EDA under the Public Works and Economic Development Facilities Program. Considerations: The total estimated cost of the roadway extension is $3,028,560. The work will include the road, curb and gutter, associated drainage, street lights, water and sewer extensions, sidewalks on one side, and landscaping. The EDA grant will pay for one -half of the costs ($1,514,280). The remainder of the costs will be provided by an anticipated Virginia Department of Transportation Economic Development Access Fund Grant of $650,000 and City funds of $864,280. A source for the City funds will be identified in the upcoming capital budget process. Recommended Action: Accept the EDA Public Works and Economic Development Facilities Grant described above and authorize the City Manager or designee to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. i L / topher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Barbara A. Dameron, Director of Finance Wayne Bowers, Director of Economic Development Amelia C. Merchant, Director of Management and Budget Wayne Bowers, Director Economic Development Roanoke, Virginia Dear Mr. Bowers: I am attaching copy of Resolution No. 40764- 022117 authorizing the City of Roanoke, Virginia to request the Commonwealth Transportation Board to provide Economic Development Access Program funds to the City to extend Blue Hills Drive, N. E., in Roanoke, Virginia; authorizing the City Manager to execute any documents on behalf of the City that are necessary for such application to secure such funding; acknowledging that the EDA Program requires certain local matches and sureties; acknowledging that the extension of Blue Hills Drive, N. E. in the City will be added to, and become a part of, the City road system, pursuant to Section 33.2- 1509(C), Code of Virginia (1950), as amended; and acknowledging that the City will request that the new roadway be added to receive maintenance payments under Section 33.2 -319, Code of Virginia (1950), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21, 2017. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Cameron, Director of Finance Amelia C. Merchant, Director of Management and Budget Philip Schirmer, City Engineer CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 'Telephone- (548) 853 -2541 Fai: (548)851 -1145 ,STEPHANIE M. MOON REYNOLDS, MMC E -mail: elcrk(Unanoke....O. CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy Cut Clerk February 23, 2017 Wayne Bowers, Director Economic Development Roanoke, Virginia Dear Mr. Bowers: I am attaching copy of Resolution No. 40764- 022117 authorizing the City of Roanoke, Virginia to request the Commonwealth Transportation Board to provide Economic Development Access Program funds to the City to extend Blue Hills Drive, N. E., in Roanoke, Virginia; authorizing the City Manager to execute any documents on behalf of the City that are necessary for such application to secure such funding; acknowledging that the EDA Program requires certain local matches and sureties; acknowledging that the extension of Blue Hills Drive, N. E. in the City will be added to, and become a part of, the City road system, pursuant to Section 33.2- 1509(C), Code of Virginia (1950), as amended; and acknowledging that the City will request that the new roadway be added to receive maintenance payments under Section 33.2 -319, Code of Virginia (1950), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21, 2017. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Cameron, Director of Finance Amelia C. Merchant, Director of Management and Budget Philip Schirmer, City Engineer kjK IN'HIF COIINCII. OF'IIII: ('H Y OI; ROANOKE. VIRGINIA The 21st day of February, 2017. No. 40764- 022117. A RFSOI.IPIION authorising the City of Roanoke, Virginia to request the Commonwealth l'nmsportation Board to provide Fcunomic Dcvelopme t Access (IAA) Program funds to the ('ity to extend Blue I tills Drive, N.L�:., in Roanoke, Virginia; authorizing the City Manager 10 execute any documents on behalf of the City that auc necessary for such application to secure such funding; acknowledging that the EDA Program requires certain local matches and sureties; acknowledging that the extension of Blue hills Drive, N.E. in the City will lie added to, and become it part of, the City road system pursuant to Section 33.2 -1509 (C) of the Code of Virginia (1950), as amended; and acknowledging that the City will request that the new roadway be added to receive maintenance payments under Section 33.2 -319 of-the Code of Virginia (1950), as amended. WHEREAS, the City of Roanoke ( "City ") desires to assist in the development of property lot the purpose of economic development located off of Blue Hills Drive, N.E., in the City of Roanoke, Virginia within the Roanoke Centre for Industry and Technology; WHEREAS. Deschutes Brewery, Inc. is purchasing property located at 2002 Blue Hills Drive, N.E., in the City of Roanoke, Virginia, bearing Official Tax Map No. 7230101 ( "Property'), pursuant to the terms of a Contract of Purchase and Sale of Real Property dated April 20, 2016 ( "Contract "), and will soon enter into a firm contract to construct its new facilities on the Property for the purpose of brewing, bottling, and packaging beer ( "Facility "); WHEREAS, this Facility is expected to involve new private capital investment in buildings and equipment of approximately $85 million and Deschutes Brewery, Inc. is expected to employ 108 persons at this Facility; WI IFRFAS, operations are expected to begin at this Facility on or ubu Lit -.ILily I. 3020; WI IF:RIiAS, the Properly has no access to it public sheet or highway and will require the coils l tic I ion ofa new roadway I connect with Bltic I lilts Drive N. F. (" Project-); WIfFRFAS, the City hereby g(luounces till[( the necessary environmental analysis, mitigation, end fee simple right of way acquisitions and utility relocations or acljustnwnts for this Project, if necessary, will be provided at no cost to the Fconomic Devclopment, Airport and Rail Access Fund; WI IFRkAS, the City acknowledges that no land disturbance activities may occur within the limits of the proposed ['inject prior to any construction activity on this Project as a condition of the use of-the Economic Development, Airport and Rail Access Fund; WHEREAS, the City hereby acknowledges that the Virginia Department of Transportation's ( "VDOI ") Economic Development Access (" EDA ") Program may provide up to a maximum of $650,000 for a project and requires matching funding, up to $150,000 from the City, for estimated eligible project costs over $500,000, up to $800,000. WHEREAS, the City hereby guarantees that all ineligible Project costs, all project costs exceeding the FDA Program project allocation, and all costs not justified by eligible capital outlay will be provided from sources other than those administered by VDOT; and WHEREAS, the EDA Program requires that a bond or other acceptable surety, in the full amount of the Commonwealth Transportation Board's allocation. be provided by the City to VDOT if a qualifying establishment is not constructed or under firm contract; this surety shall be exercised by VDOT in the event that sufficient qualifying capital investment does not occur for the proposed Project that will provide public road access to the Property within five years of the Commonwealth Transportation Board's allocation of finds pursuant to this request. NOW, 'I I WRIH 0[ IE, licit resohed by tlm Council of the City of Roanoke, Virginia as follows: I. ']'he City hereby rcqucsls that the ('ummonwealth T] ansilm lation Board provide Economic Development Access Program funding to provide an adequate road to this Property, with the uncicrstanding and agreement oh the City that (i) the costs for the necessary environmental analysis, mitigation, and Ice simple right of way acquisitions and utility relocations or adjusmmuts for this Project, if necessary, will be provided at no cost to the Economic Development Access Fund; (ii) no land disturbance activities may occur within the limits of the proposed Projcct prior to any construction activity on this Projcct as a condition of the use of the Fconomie Development. Airport and Rail Access Fund; and (iii) all ineligible Project costs, all project costs exceeding the IiDA Program project allocation, and all costs not justified by eligible capital outlay will be provided from sources other than those administered by the Virginia Department of Transportation. 2. The City Manager and /or his designee is authorized to execute any and all documents necessary to apply for and secure the funding sought through the Economic Development Access Program up to the maximum amount of finding eligible under the EDA Program on terms consistent with this Resolution, and to take such actions as the City Manager deems necessary and appropriate for such application. All such documents shall be approved as to form by the City Attorney. I The City acknowledges that the FDA Program requires a local match and provision of a bond or other acceptable surety in the full amount of the Commonwealth Transportation Board's allocation to VDOT if a qualifying establishment is not constructed or under firm contract, and this surety will be exercised in the event the proposed Project to provide public road access to the Property does not occur within five years of the allocation of funds by the Commonwealth 'I'rutsportation Board pursuant to this rcqucst. I he City understands that such loaf mulch amd surety will be addressed by City Council at the time the City Council acts to accept the allocation of limds by the Commomvealllt '17an.sportalion Board. 4 'I'hc City Council hereby acknowledges that the new roadway Su constructed will be added to and become it part of the road system of the City of Roanukc pursuant to Section 33.2 -1509 (C) of the Code of Virginia (1950). as amended. 5. The City Council will request the new roudhvay, so cunslruCted, to be added to receive ma it tena no: e payments in accordance with the provisions of Section 332 -319 of the Code of Virginia (1950), as amended, and such request la' street additions I'or municipal assistance payments will be submitted, together with or copy of this resolution and such maps and Other documents as may be necessary in the manner prescribed by V D01'. ATTEST ..(J����. 7 '� "'"' City CIA- , :. COUNCIL CITY AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 21, 2017 Subject: Virginia Department of Transportation Economic Development Access Program Grant for Extension of Blue Hills Drive (CM 17- 00016) Background: The City Council on April 18, 2016, approved a Contract for Purchase and Sale of Real Property to convey City -owned property located at 2002 Blue Hills Drive, N.E. to Deschutes Brewery, Inc. (Contract). A requirement of the Contract is that the City extend Blue Hills Drive from its current termination point to the Deschutes Property. One of the incentives offered by the Commonwealth of Virginia to attract Deschutes Brewery was the provision of a Department of Transportation Economic Development Access Program Grant to the City to assist with financing the extension of Blue Hills Drive to serve the brewery site. In order to receive this grant, the City Council must approve a resolution requesting these funds from the Commonwealth Transportation Board. Considerations: The total estimated cost of the roadway extension is $3,028,560. The work will include the road, curb and gutter, associated drainage, street lights, water and sewer extensions, sidewalks on one side, and landscaping. A United States Economic Development Administration grant will pay for one -half of the costs ($1,514,280). The VDOT grant is for a maximum amount of $650,000 and can only be used for engineering and roadway construction. City funds of $864,280 will be needed to complete the project. A source for the City funds will be identified in the upcoming capital budget process. Recommended Action Approve the attached resolution requesting a Virginia Department of Transportation Economic Development Access Program Grant for funds to assist with the construction of the Blue Hills Drive Extension and authorizing the City Manager or designee to execute any and all documents necessary to secure the funding sought through the Economic Development Access Program; all such documents to be approved as to form by the City Attorney. - -- --------------- -- Christopher P. Morrill City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Barbara A. Dameron, Director of Finance Wayne Bowers, Director of Economic Development Amelia C. Merchant, Director of Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 ;�'•[ -::' Roanoke, Virginia 24011 -1536 •..• 1emphnne: (540) 99 -2541 pax: (540)953-1145 tiTpPHAML M. MOON REYNOLDS, MM(' F mpll: elerk(no „unukevu.gav City Clerk February 23, 2017 Jenny Alexander Interim Director Human /Social Services Roanoke, Virginia Dear Ms. Alexander: C LCELIA F. MCCOV Deputy City Clerk CECELIA T. W EBB, CMC Assegmil Deputy Clb Clerk I am attaching copy of Resolution No. 40765 - 022117 authorizing acceptance of the CoC Grant Award from the U. S. Department of Housing and Urban Development, in the amount of $49,070.00, with a required in -kind match by the City of Roanoke of $20,500.00, for a total award of $69,570.00, to be used to hire one full -time employee to work directly with the CoC Grant Coordinated Assessment System, which collaborates with all CoC HUD funded projects, emergency shelters and domestic violence programs in the Continuum of Care, and assist with leveraging funds to provide additional assistance to those in need. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21, 2017. Sincerely, / Stephanie M. Moon Reyno s, M City Clerk Attachment pc: Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget A RI SOI.t I IION authorizing acccptanccot the Continuum of Carc (`CoC..) (Irnnt Award to the City of Roanoke from the t1. S. I )eparunent of I lousing and t Irban I)ecclopment ('I It 11 Y). in the anwunt of $49,070 upon certain terms and conditions: and authorizing the City Manager to l'XCCmC any necessary dOCUmemS necessary to accept such funding. [IF IT RESOLVED by the Council ol'the City of Roanoke that: '['he City of Roanokc hereby accepts the CoU Cirant Award from the It S. Deptniment of I It 11), in the amount of $49.070. with it requimd in -kind match by the City of Roanokc of $20,500, for it total award of $69,570, to be used to hire one full -time employee to work directly withthe('o('Grant Coordinated Assessment System, whichcollaburateswithall ('oCI1UDfunded projects. emergency shclten-s and domestic violence programs in the Continuum ofC'are, end assist with leveraging funds to provide additional assistance to those in need, all as more particularly described in the City Council Agenda Report dated February 21, 2017. 2. The City Manager is hereby authorized to execute any and all requisite documents, in a form approved by the City Attorney, and to furnish such additional information as may be required in connection with the ('ity's acceptance of this grant. (n ATTFST: C I� H 'onhoown of Cnm Ganl AnnrJ f "_I -I I) IN 11II: COIM11,0I''1111i( 21st day I' ll'OIr ROANOICP_ VIR(tINIA 2017. The of February, No. 40765- 02217.7. A RI SOI.t I IION authorizing acccptanccot the Continuum of Carc (`CoC..) (Irnnt Award to the City of Roanoke from the t1. S. I )eparunent of I lousing and t Irban I)ecclopment ('I It 11 Y). in the anwunt of $49,070 upon certain terms and conditions: and authorizing the City Manager to l'XCCmC any necessary dOCUmemS necessary to accept such funding. [IF IT RESOLVED by the Council ol'the City of Roanoke that: '['he City of Roanokc hereby accepts the CoU Cirant Award from the It S. Deptniment of I It 11), in the amount of $49.070. with it requimd in -kind match by the City of Roanokc of $20,500, for it total award of $69,570, to be used to hire one full -time employee to work directly withthe('o('Grant Coordinated Assessment System, whichcollaburateswithall ('oCI1UDfunded projects. emergency shclten-s and domestic violence programs in the Continuum ofC'are, end assist with leveraging funds to provide additional assistance to those in need, all as more particularly described in the City Council Agenda Report dated February 21, 2017. 2. The City Manager is hereby authorized to execute any and all requisite documents, in a form approved by the City Attorney, and to furnish such additional information as may be required in connection with the ('ity's acceptance of this grant. (n ATTFST: C I� H 'onhoown of Cnm Ganl AnnrJ f "_I -I I) M .� h IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of February, 2017. No. 40766- 022117. AN ORDINANCE to appropriate funding from the United States Department of Housing and Urban Development for the Continuum of Care (CoC) Coordinated Assessment System (CAS) Grant, amending and reordaining certain sections of the 2016 -2017 General Fund and Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 General Fund and Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Transfer to Grant Fund 01 -250- 9310 -9535 $ 2,500 Temporary Employee Wages 01- 630 - 1270 -1004 (2,322) FICA 01- 630 - 1270 -1120 (178) Grant Fund Appropriations Regular Salaries 35- 630 -5426 -1002 29,557 Temporary Employee Wages 35- 630 - 5426 -1004 3,900 City Retirement 35- 630 -5426 -1105 5,036 401 H Health Savings 35- 630 - 5426 -1117 296 FICA 35- 630 -5426 -1120 2,261 Medical Insurance 35- 630 - 5426 -1125 6,658 Dental Insurance 35- 630 - 5426 -1126 350 Life Insurance 35- 630 - 5426 -1130 387 Disability Insurance 35- 630 - 5426 -1131 83 Administrative Supplies 35- 630 -5426 -2030 3,042 Revenues CoC CAS FY17 - Federal 35- 630 - 5426 -5426 49,070 CoC CAS FY17 - Local 35- 630 - 5426 -5427 2,500 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: VtCity Clerk. Meeting: February 21, 2017 Subject: Department of Housing and Urban Development Continuum of Care Grant Award - Coordinated Assessment System (CM 17- 00015) Background In September 2016, the City of Roanoke applied for grant funding through the HUD Continuum of Care process for a community wide Coordinated Assessment System. As the grantee, the City received notification of grant award from the Department of Housing and Urban Development (HUD) in the amount of $49,070 through the Continuum of Care (CoQ grant. HUD requires each CoC to establish and operate a "centralized or coordinated assessment system" (referred to as "coordinated entry" or "coordinated entry process ") with the goal of increasing the efficiency of local crisis response systems and improving fairness and ease of access to resources, including mainstream resources. Coordinated entry processes are intended to help communities prioritize people who are most in need of assistance. The Coordinated Assessment System (CAS) will collaborate with all CoC HUD funded projects, emergency shelters and domestic violence programs in the Continuum. Faith based organizations will be a part of the collaboration in an effort to leverage funds and provide additional assistance to those in need. There will be a partnership with the Homeless Schools Student Liaison along with other prevention agencies in the community. This grant will require hiring one full -time equivalent employee to perform work directly associated with this federal grant. The grant will also provide for continued employment between the expiration of one grant and the subsequent renewal of the same grant. Grantees are required to provide a 25% match with local or private resources for the entire award amount. Match contributions from the City of Roanoke are as follows: in -kind local funds of donated office space - 150 square feet ($18,000) and a cash match of $2,500. Recommended Actions: Accept the Department of Housing and Urban Development grant in the amount of $49,070 and authorize the City Manager to execute the grant documents associated with this funding. All documents shall be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to transfer local match funding in the amount of $2,500 from the Transfer to Grant Fund account, establish a revenue estimate in the amount of S51,570 and appropriate the same amount into expenditure accounts to be established by the Director of Finance in the Grant Fund. - -- - or ---------rill -------- istopher P. M City Manager Attachment Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Barbara A. Dameron, Director of Finance Jenny Alexander, Interim Director, Human /Social Services Attachment "A" 2017 -18 Coordinated Assessment System (CAS) Budget STAFF ($44,628) 1 full time employee with benefits (including FICA rate at 7.65 %) SUPPLIES ($3,042) Administrative Supplies (pens, pencils, paper, toner, postage, card readers and supplies for client photo ID, printing of program supplies) ADMINISTRATIVE COSTS ($1.400) Costs associated with reporting including monthly expenditures and annual reports to HUD. MATCH /LEVERAGING - In -Kind ($ 20,500) Match contributions from the City of Roanoke: 1. Donated office space - 150 square ft. @ $10 /sq. ft. x 12 months = ($18,000) 2. City of Roanoke part time staff for Central Intake ($2,500) Total Budget Request: $49,070 Daniel J. Callaghan City Attorney Roanoke, Virginia Dear Mr. Callaghan: I am attaching copy of Ordinance No. 40767- 022117 authorizing approval of a Mutual Release and Settlement Agreement in connection with the case of Ronald A. Milan v. City of Roanoke, Case No. CL13000198 -00, pending before the Circuit Court of the City of Roanoke, Virginia; authorizing execution, delivery, acceptance and performance of an Easement Agreement in which the City receives a drainage easement on certain real property of Ronald A. Milan, situated at 1702 Murry Road, S.W., Roanoke, Virginia, bearing Official Tax Map No. 5210701; and authorizing the City Manager to execute the Settlement Agreement, Easement, and other appropriate documents. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21, 2017, and is in full force and effect upon its passage. Sincerely, _� m, nR ( ,� Stephanie M. Moon Re C City Clerk Attachment pc: Christopher P. Morrill, City Manager Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget Troy A. Harmon, Municipal Auditor CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC'. E -mail: elerkCroanoheva.gov CECELIA F. MCCOY Deputy City Clerk City Clerk CECELIAT. WEDR,CMC February 23, 2017 Assistant Deputy City Clerk Daniel J. Callaghan City Attorney Roanoke, Virginia Dear Mr. Callaghan: I am attaching copy of Ordinance No. 40767- 022117 authorizing approval of a Mutual Release and Settlement Agreement in connection with the case of Ronald A. Milan v. City of Roanoke, Case No. CL13000198 -00, pending before the Circuit Court of the City of Roanoke, Virginia; authorizing execution, delivery, acceptance and performance of an Easement Agreement in which the City receives a drainage easement on certain real property of Ronald A. Milan, situated at 1702 Murry Road, S.W., Roanoke, Virginia, bearing Official Tax Map No. 5210701; and authorizing the City Manager to execute the Settlement Agreement, Easement, and other appropriate documents. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21, 2017, and is in full force and effect upon its passage. Sincerely, _� m, nR ( ,� Stephanie M. Moon Re C City Clerk Attachment pc: Christopher P. Morrill, City Manager Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget Troy A. Harmon, Municipal Auditor �t''T IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of February, 2017. No. 40767 - 022117. AN ORDINANCE authorizing the approval of a Mutual Release and Settlement Agreement in connection with the case of Ronald A. Milan v. City of Roanoke, Case No. C1,13000198 -00, pending before the Circuit Court of the City of Roanoke, Virginia (Settlement Agreement); authorizing the execution, delivery, acceptance and performance of an Easement Agreement (Easement) in which the City receives a drainage easement on certain real property of Ronald A. Milan, situated at 1702 Murry Road, S.W., Roanoke, Virginia, bearing Official Tax Map No. 5210701 (Property); authorizing the City Manager to execute the Settlement Agreement, Easement , and other appropriate documents; and dispensing with the second reading of this Ordinance by title. WHEREAS, Ronald A. Milan (Milan) initiated litigation against the City for damages asserted by Milan against the City related to a drainage of stormwater onto the Property from inlet in Murry Road and a pipe running from the inlet to the Property, all as more specifically described in the City Attorney Letter dated February 21, 2017; WHEREAS, the City, Milan, and First American Title Insurance Company have reached a settlement of this Litigation in accordance with the Settlement Agreement and Easement attached to the City Attorney Letter dated February 21, 2017; and WIIFREAS, Council authorization is required for the City Manager to execute the Settlement Agreement and accept the Easement. RE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The proposed settlement, as described and set forth in the Settlement Agreement and the Easement, is hereby approved, and the City Manager is hereby authorized to execute and O- AuOmrize Settlement AoRCnlellt (2 -6 17) deliver the Settlement Agreement on terms substantially similar to the Settlement Agreement attached to the City Attorney Letter dated February 21, 2017, and the City Manager is authorized to execute, accept, deliver, and perform the Easement, on terms substantially similar to the terms of the Easement attached to the City Attorney Letter dated February 21, 2017. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute, deliver, and perform such other documents deemed by him necessary to perform, effectuate, administer, and enforce the Settlement Agreement and the Easement, the form of any such documents to be approved by the City Attorney. The City Manager is further authorized to make such payment to Milan as provided in the Settlement Agreement. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. _ �n 0 AtIthorin ScWanenl Agreement (2-6 -17) Daniel J. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011.1595 TELEPHONE 540.85 3-2431 FAX 540.853.122t EMAIL: ct )ant (&roanokevaeov February 21, 2017 The Honorable Sherman P. Lea, Sr., Mayor and Members of City Council Roanoke, Virginia Re: Settlement of litigation with Ronald A Milan including grant of easement to City Mayor Lea and Members of Council: Background Timothy R. Spencer Steven J. Talevi David L. Collins Heather P. Ferguson Laura M. Carini Assistant City Attorneys Roland A. Milan (Milan) is the owner of certain undeveloped property situated at 1702 Murry Road, S.W., Roanoke, Virginia, bearing Official Tax Map No. 5210701 (Property). Milan acquired the Property in 2011 and, following the acquisition, discovered a pipe that carried stormwater from an inlet in Murry Road onto the Property. In 2013, Milan sued the City in the Circuit Court of the City of Roanoke, Virginia for trespass, inverse condemnation, and other claims and sought damages and other relief (Litigation). At the time he acquired title to the Property, Milan obtained title insurance for the Property from First American Title Insurance Company (Title Insurer) without an exception for matters that would be identified by an accurate survey of the Property. The Title Insurer has participated in this litigation. The City, Milan, and the Title Insurer have negotiated a settlement of the Litigation that includes the payment of $34,182 by the City to Milan, the grant of a drainage easement on the Property from Milan to the City, the payment of $30,000 from the Title Insurer to Milan, and releases of the City by Milan and the Title Company. The form of the Mutual Release and Settlement Agreement (Settlement Agreement) and the Easement Agreement (Easement) are attached to this Letter. Pursuant 15.2 -1800 et seq, the City must authorize the acceptance of the Easement. The amount paid by the City is supported by an appraisal by the City's expert as to the value of the Easement and the City's contribution to a drainage system that Milan would construct if Milan decides to develop the Property. Under the terms of the Easement, Milan is and will remain solely responsible for all stormwater that currently enters the Property through the inlet and pipe. Recommendation Approve the form of the Settlement Agreement and Easement attached to this report, authorize the City Manager to execute the Settlement Agreement and Easement on terms substantially similar to the terms and conditions contained in the attached Settlement Agreement and Easement, authorize the payment of $34,182 to Milan, and authorize the City Manager to take such other actions and execute such other documents deemed necessary to effectuate this settlement. The form of all documents shall be approved as to form by the City Attorney. Sincerely, Daniel J. allaghan City Attorney DJC /lsc c: Christopher P. Morrill, City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman Stovall, Assistant City Manager for Operations Barbara Dameron, Director of Finance Troy D. Harmon, City Auditor Stephanie Moon Reynolds, City Clerk MUTUAL RELEASE AND SETTLEMENT AGREEMENT This Mutual Release and Settlement Agreement is made and entered into this day February, 2017, among Ronald A. Milan ('Milan'), First American Title Insurance Company ('First American "), and the City of Roanoke ('the City "). RECITALS 1. WHEREAS Milan is the owner in fee of certain real estate located at 1702 Murry Road, SW in the City of Roanoke, Virginia ('the Property "), having acquired same by deed dated October 17, 2011, and duly recorded on October 24, 2011 in the Office of the Clerk of the Circuit Court for the City of Roanoke as Instrument No. 110009465; 2. WHEREAS Murry Road, SW, was acquired by the City from the County of Roanoke, Virginia, via annexation proceedings that concluded in May 1975; 3. WHEREAS First American issued to Milan a policy of title insurance, policy number 504527, insuring Milan's ownership interest in the Property ('the title insurance policy "); 4. WHEREAS on November 26, 2011, Milan observed flooding and ponding on the Property and discovered a fifteen (15) inch reinforced concrete pipe ('the Pipe ") buried approximately one (1) foot underground and extending approximately six (6) feet into the Property which led from the Property, under Murry Road, to a grate inlet ('the Inlet ") located in or near the Murry Road, SW right of way; 5. WHEREAS Milan has filed a civil action against the City in the Circuit Page 1 of 8 Court for the City of Roanoke styled Ronald A. Milan, Plaintiff, v. City of Roanoke, Defendant, CL13000198 -00, in which he seeks monetary compensation for damage to the Property allegedly caused by the presence of the Inlet and the Pipe and by storm water draining onto the Property from neighboring parcels through the Inlet and the Pipe ( "the Action'); 6. WHEREAS Milan also has presented a claim to First American under the title insurance policy for diminution in value of the Property allegedly caused by the presence of the Pipe ( "the Claim "); and 7. WHEREAS Milan, the City, and First American desire to compromise and settle all matters in dispute in controversy between and among them in an effort to avoid the time, expense and uncertainty inherent in further litigation of the Action and possible litigation of the Claim; COVENANTS NOW THEREFORE, in consideration of the foregoing recitals and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the undersigned parties do hereby mutually COVENANT and AGREE as follows: 8. The City agrees to pay, and already has paid, to Milan the sum of Thirty- Four Thousand One Hundred Eighty -Two and no /100 Dollars ($34,182.00) to settle any and all claims relating in any way to the presence of the Inlet and the Pipe or to any water draining onto the Property through the Inlet and Pipe. Page 2 of 8 9. The City also agrees to issue a letter to Milan in a form substantially similar to that attached hereto as Exhibit 1. 10. In consideration of the payment referenced in paragraph 8, above, and the issuance of the letter referenced in paragraph 9, above, the receipt and sufficiency of which Milan hereby acknowledges, Milan does hereby release, waive and forever discharge and by these presents does for himself, his heirs, executors, administrators, successors in interest and assigns, hereby release, waive and forever discharge the City of Roanoke, its employees, agencies, departments, insurers, attorneys, representatives, both individually and collectively, from any and all claims, debts, demands, damages, charges, actions, causes of action, costs, expenses, attorneys' fees, interest, and /or liability, whether known or unknown, whether in law or in equity, whether existing as of this date or relating in any way to the presence of the Inlet and the Pipe, any water draining onto the Property through the Inlet and Pipe, or any other matter alleged or asserted in the Action. 11. In further consideration of the payment referenced in paragraph 8, above, and the issuance of the letter referenced in paragraph 9, above, Milan does for himself, his heirs, executors, administrators, successors in interest and assigns hereby agree that: a. he will cause the Action to be dismissed with prejudice, and b. he will execute an Easement Agreement that is in a form substantially similar to that which is attached hereto as Exhibit 2. 12. First American agrees to pay, and already has paid, to Milan the sum of Page 3 of 8 Thirty Thousand and no /100 Dollars ($30,000.00) to settle the Claim arising under the title insurance policy. 13. In consideration of the payment referenced in paragraph 11, above, the receipt and sufficiency of which Milan hereby acknowledges, Milan does hereby release, waive and forever discharge and by these presents does for himself, his heirs, executors, administrators, successors in interest and assigns, hereby release, waive and forever discharge First American, and its affiliates, employees, insurers, adjusters, attorneys, representatives, owners, predecessors in interest, successors in interest, subsidiaries, parents, policyholders, officers, directors, agents, management, stockholders and /or associates, both individually and collectively, from any and all claims, demands, damages, actions, causes of actions, or suits at law or in equity of whatsoever kind or nature, prior to and including the date hereof, arising under the title insurance policy and relating in any wav to the presence of the Inlet and the Pipe or any water draining onto the Property through the Inlet and Pipe. 14. First American consents to the settlement of Milan's claims against the City as described herein and in consideration of same, First American does hereby release, waive and forever discharge and by these presents does for itself, its successors in interest and its assigns, hereby release, waive and forever discharge the City of Roanoke, its employees, agencies, departments, insurers, attorneys, representatives, both individually and collectively, from any and all claims arising under the terms of the title insurance policy and /or applicable law by reason of its payment to Milan as Page 4 of 8 described in paragraph 12, above, and relating in any way to the presence of the Inlet and the Pipe and any water draining onto the Property through the Inlet and Pipe. 15. The parties agree and acknowledge that payment of the settlement sums set forth herein shall not constitute nor shall it be construed as an admission of liability by the City or by First American or a retraction of the defenses they or either one of them asserted or intended to assert or could have asserted in the Action or to the Claim, but rather as the full settlement and resolution of a disputed claim that is made in an effort to avoid the expense of further litigation. 16. If any paragraph or provision of this Mutual Release and Settlement Agreement shall be deemed invalid or unenforceable, the validity or enforceability of any other paragraphs or provisions hereof shall remain unaltered. 17. This Mutual Release and Settlement Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors in interest. 18. This Mutual Release and Settlement Agreement may be modified, amended, or changed only by a written document properly executed by each party and may not in any manner be amended, modified, or changed orally. The provisions of this Mutual Release and Settlement Agreement may not be waived, terminated, or otherwise altered in any manner except by a written document properly executed by each party. 19. This Mutual Release and Settlement Agreement shall be governed and construed in accordance with the laws of the Commonwealth of Virginia, and any Page 5 of 8 action relating to this Mutual Release and Settlement Agreement shall be filed in the Circuit Court for the City of Roanoke, Virginia. 20. This Mutual Release and Settlement Agreement may be executed in numerous counterparts, and a true copy of this fully executed Mutual Release and Settlement Agreement shall be treated the same as an original. Ronald A. Milan COMMONWEALTH OF VIRGINIA To -wit: CITY /COUNTY OF The foregoing instrument as acknowledged before me this day of February, 2017, by Ronald A. Milan. My Commission Expires: Registration Number: Notary Public Page 6 of 8 City of Roanoke, Virginia by Christopher P. Morrill, its City Manager COMMONWEALTH OF VIRGINIA To -wit: CITY /COUNTY OF The foregoing instrument as acknowledged before me this day of February, 2017, by Christopher P. Morrill, City Manager and duly authorized representative of the City of Roanoke. My Commission Expires: Registration Number: Notary Public Page 7 of 8 First American Title Insurance Company by Stephen J. Davis, its Assistant Vice President COMMONWEALTH OF VIRGINIA To -wit: CITY /COUNTY OF The foregoing instrument as acknowledged before me this day February, 2017, by Stephen J. Davis, Assistant vice President and duly authorized representative of First American Title Insurance Company. My Commission Expires: Registration Number: Notary Public Page 8 of 8 Oct 25, 2016 Mr. Ron Milan 3411 Valentine Road Roanoke, VA 24018 Subject: Sewer system for 1702 Murry Rd., S.W. Official Map No. 5210701 Dear Mr. Milan This letter is to confirm that the City of Roanoke will permit a septic system to be constructed on the above - reference property. This determination is based on the excessive distance to existing public sewer lines, which exceeds 450 feet. No subdivision of the property will be permitted unless public sewer is extended to all of the parcels resulting from such subdivision. This determination can be relied upon by you as the current owner or by any successors in title as remaining valid for the property unless and until conditions change, such as extension of a public sewer line in the area, or any applicable regulations are amended. Sincerely, Chris Chittum, AICP Director 3 CUS BSpdecJ>VLA\V I XpIDaod Loup Nficrosoft 1V'indonrlemp. MemelJlo(( ontent OmloAaP.15PRZR W?idoc 10 31 16 Prepared by: Lori J. Bentley, Esq. (VSB #40063) Johnson, Ayers & Matthews, P.L.C. P.O. Box 2200 Roanoke, Virginia 24009 -2200 Tax Map No.: 5210701 Title Ins.: N/A Actual Consideration: $15,682.00 THIS EASEMENT AGREEMENT, made and entered into this day of February, 2017, by and between RONALD A. MILAN ( "the Grantor "); and the CITY OF ROANOKE, ( "the Grantee ") WIT ESSETH: IN CONSIDERATION of the sum of Ten Dollars ($10.00) paid by the Grantee to the Grantor at and with the execution and delivery of this Easement Agreement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which are hereby acknowledged, the Grantor does hereby GRANT and CONVEY with General Warranty and English Covenants of Title unto the Grantee and its successors and assigns, the following described easement, to -wit: A perpetual non - exclusive Twenty (20) foot by Twenty (20) foot (Four Hundred (400) square feet), more or less, and variable RIGHT and EASEMENT, to construct, install, improve, operate, inspect, use, maintain, repair or replace a public storm water drainage pipeline ( "the Pipe "), which is connected to a grate inlet ('the Inlet ") located in or near the Murry Road, SW right of way, together with all necessary appurtenances and related improvements thereto, including slope(s), if applicable, and together with the right of ingress and egress thereto from Murry Road, SW, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated October 17, 2011, and recorded in the Clerk's Office of the Circuit Court for Roanoke City, Instrument No. 110009465 and designated as Tax Map No. 5210701 ('the Property "). The location of said easement ('the Easement Area') is more particularly described as shown on the plat entitled "Easement Plat for Ronald A. Milan" prepared by Alan Clemons, License No. 002823, dated February 1, 2017, a copy of which is attached hereto as Exhibit A and made a part hereof ('the Plat"). `Fx ki bid' g� i �- To the extent that the Grantee enters the Property for any purpose contemplated and permitted by this Easement Agreement, the Grantee agrees to restore and repair any actual damage to the Property which may be directly caused by the construction, reconstruction, or maintenance of the Easement Area, the Pipe, the Inlet, and /or related improvements except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the Easement Area and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within, upon, or adjacent to said Easement Area, that in any way endangers or interferes with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the Easement Area or placed in such location as to render the Easement Area inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace or otherwise be responsible for such improvements if damaged or removed. The Grantor reserves the right to cross the Easement Area granted herein with roads and utilities constructed on the Property in the future so long as same do not interfere with the operation of the Pipe and Inlet, and Grantor agrees to be financially responsible for repairing any damage to the Easement Area, the Pipe, the Inlet and /or related improvements that may be caused by the future construction of any such roads or utilities on the Property. The Grantor acknowledges that the Pipe and any other fixtures, facilities, lines, utilities, and any other improvement placed upon, under, or across the Easement Area by the Grantee shall be and shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, anv easement or right -of -way now in existence or which may be acquired in the future. The Grantor acknowledges and agrees for himself and his heirs, successors, successors in title, executors, legal representatives, and assigns that he is and shall remain solely responsible for the management of any and all storm water that currently enters the Pipe by way of the Inlet from any source and that drains upon the Property through the Pipe. Grantor and Grantee acknowledge that, as of the date of this Easement Agreement, existing laws, rules, and regulations do not impose upon the Grantor, as the owner of the Property, which currently is undeveloped, the obligation to construct, at this time, a storm water management facility on the Property to manage storm water that is generated off -site but drains upon the Property, including storm water that drains upon the Property from the Page 2 of 5 Inlet and the Pipe. Grantor further acknowledges and agrees for himself and his heirs, successors, successors in title, executors, legal representatives, and assigns that in the event (i) applicable laws, rules or regulations are enacted or adopted to require the owner of undeveloped property to actively manage storm water; or (ii) the Property is modified in any way that alters the drainage characteristics of the Property, Grantor is and shall remain solely responsible for the management of any and all storm water that currently drains upon the Property from any source, including storm water that drains upon the Propertv from the Inlet and the Pipe. The Grantor covenants and agrees for himself and his heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance or reconstruction of or within the easement herein granted. The grant and provision of this Easement Agreement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever and shall be enforceable only against the record owner of the Property at the time of any breach. WITNESS the following signatures and seats: Ronald A. Milan COMMONWEALTH OF VIRGINIA To -wit: CITY /COUNTY OF The foregoing instrument as acknowledged before me this day of February, 2017, by Ronald A. Milan, My Commission Expires: Registration Number: Notary Public Page 4 of 5 City of Roanoke, Virginia by Christopher P. Morrill, its City Manager COMMONWEALTH OF VIRGINIA ) To -wit: CITY /COUNTYOF _ ) The foregoing instrument as acknowledged before me this day of February, 2017, by Christopher P. Morrill, City Manager and duly authorized representative of the City of Roanoke. Notary Public My Commission Expires: Registration Number: GENERAL NOTES' 1. OWNER OF RECORD: RONALD A. MILAN 2 LEGAL REFERENCES. INST. #11009465 3. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A PRE REPORT AND IS SUBJECT THERETO THEREFORE, THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON 4 THE SUBJECT PROPERTY 1S WAHIN THE LIMITS OF FLOOD ZONE "AE & X- UN5HAOED" AS SHOWN ON THE FEMA EI.RM. #5U61C0144 G WIN AN EFFECTIVE DATE OF SEPTEMBER 28, 2002 THIS DETERMINA LION 15 BASED ON SAID MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS si AERIAL WAYDRIM. S.W. m_ 0 P0711 LAUzs LVRB 4 CUTTER `;T CWMUNrCARM n'SG563 °45'00 "E j a eox N63 °45'00 "W NORFOLKSOUTHERN RAILROAD NXIH Op P/ EASEMENT PLAT FOR RONALD A. MILAN ALAN CLEMONS >. SHOWING THE CREATION OF A NEW 20'x20" PUBLIC Lic. No. 002823 DRAINAGE EASEMENT ON LOT 1, BLOCK 6, WESTLAND (M.B. ], PG 279) SITUATE AT AERIAL WAY DRIVE, S.W. & MORRY ROAD, SW. 4 CITY OF ROANOKE, VIRGINIA `r'd snnVF+�D SCALE 1"=80' TAX # 521m01 �•m 221 Carona Avenue.SVd. DRAWN R£L Roanoke. Vn,,nia 11014 DATE I F-BA CALL. BEE CHKO MAC .o P $ r k e r Phone: 540.387 -1153 D- 54&52 540.389 -5767 N.B. N/A 11 nccn. ftEC DEAGN GROUP,INC. .wrkerde.mm ` LIMITS OFD LIMITS OE ZONE °X" ZONE AE" e 7 sauurE �t 1ElFPH(M'f i£lEPRLWE Q, N63 °45'00 ' W W QO c 20.00' �, 7 mns W xva rEW '^ TAX 15210702 -R NEW 20" 20' PUBLIC ; PROPERTY OF h J DRAINAGE EASEMENT ; THREE W CORP, INC o INSL #130009234 J N N16 °15'00 "E Z' 20.00' � N PEDESTAL C S63 °45'00 "E W O 20.00' h a N63 °45'00 "W NORFOLKSOUTHERN RAILROAD NXIH Op P/ EASEMENT PLAT FOR RONALD A. MILAN ALAN CLEMONS >. SHOWING THE CREATION OF A NEW 20'x20" PUBLIC Lic. No. 002823 DRAINAGE EASEMENT ON LOT 1, BLOCK 6, WESTLAND (M.B. ], PG 279) SITUATE AT AERIAL WAY DRIVE, S.W. & MORRY ROAD, SW. 4 CITY OF ROANOKE, VIRGINIA `r'd snnVF+�D SCALE 1"=80' TAX # 521m01 �•m 221 Carona Avenue.SVd. DRAWN R£L Roanoke. Vn,,nia 11014 DATE I F-BA CALL. BEE CHKO MAC .o P $ r k e r Phone: 540.387 -1153 D- 54&52 540.389 -5767 N.B. N/A 11 nccn. ftEC DEAGN GROUP,INC. .wrkerde.mm '0" BLOCK6 e 7 sauurE �t 1ElFPH(M'f i£lEPRLWE PEDESTAL PFOESIAL N63 °45'00 "W NORFOLKSOUTHERN RAILROAD NXIH Op P/ EASEMENT PLAT FOR RONALD A. MILAN ALAN CLEMONS >. SHOWING THE CREATION OF A NEW 20'x20" PUBLIC Lic. No. 002823 DRAINAGE EASEMENT ON LOT 1, BLOCK 6, WESTLAND (M.B. ], PG 279) SITUATE AT AERIAL WAY DRIVE, S.W. & MORRY ROAD, SW. 4 CITY OF ROANOKE, VIRGINIA `r'd snnVF+�D SCALE 1"=80' TAX # 521m01 �•m 221 Carona Avenue.SVd. DRAWN R£L Roanoke. Vn,,nia 11014 DATE I F-BA CALL. BEE CHKO MAC .o P $ r k e r Phone: 540.387 -1153 D- 54&52 540.389 -5767 N.B. N/A 11 nccn. ftEC DEAGN GROUP,INC. .wrkerde.mm Prepared by: Lori J. Bentley, Esq. (VSB #40063) Johnson, Ayers & Matthews, P.L.C. P.O. Box 2200 Roanoke, Virginia 24009 -2200 Tax Map No.: 5210701 Title Ins.: N/A Actual Consideration: $15,682.00 THIS EASEMENT AGREEMENT, made and entered into this day of February, 2017, by and between RONALD A. MILAN ( "the Grantor "); and the CITY OF ROANOKE ( "the Grantee "). WITNESSETIT: IN CONSIDERATION of the sum of Ten Dollars ($10.00) paid by the Grantee to the Grantor at and with the execution and delivery of this Easement Agreement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which are hereby acknowledged, the Grantor does hereby GRANT and CONVEY with General Warrant}' and English Covenants of Title unto the Grantee and its successors and assigns, the following described easement, to-wit: A perpetual non - exclusive Twenty (20) foot by Twenty (20) foot (Four Hundred (400) square feet), more or less, and variable RIGHT and EASEMENT, to construct, install, improve, operate, inspect, use, maintain, repair or replace a public storm water drainage pipeline ( "the Pipe'), which is connected to a grate inlet ( "the Inlet ") located in or near the Murry Road, SW right of way, together with all necessary appurtenances and related improvements thereto, including slope(s), if applicable, and together with the right of ingress and egress thereto from Murry Road, SW, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated October 17, 2011, and recorded in the Clerk's Office of the Circuit Court for Roanoke City, Instrument No. 110009465 and designated as Tax Map No. 5210701 ( "the Property"), The location of said easement ( "the Easement Area ") is more particularly described as shown on the plat entitled "Easement Plat for Ronald A. Milan' prepared by Alan Clemons, License No. 002823, dated February 1, 2017, a copy of which is attached hereto as Exhibit A and made a part hereof ( "the Plat "). To the extent that the Grantee enters the Property for any purpose contemplated and permitted by this Easement Agreement, the Grantee agrees to restore and repair any actual damage to the Property which may be directly caused by the construction, reconstruction, or maintenance of the Easement Area, the Pipe, the Inlet, and /or related improvements except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the Easement Area and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within, upon, or adjacent to said Easement Area, that in any way endangers or interferes with the proper use of the same The Grantor covenants that no building or structure shall be erected upon or within the Easement Area or placed in such location as to render the Easement Area inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace or otherwise be responsible for such improvements if damaged or removed. The Grantor reserves the right to cross the Easement Area granted herein with roads and utilities constructed on the Property in the future so long as same do not interfere with the operation of the Pipe and Inlet, and Grantor agrees to be financially responsible for repairing any damage to the Easement Area, the Pipe, the Inlet and /or related improvements that may be caused by the future construction of any such roads or utilities on the Property. The Grantor acknowledges that the Pipe and any other fixtures, facilities, lines, utilities, and any other improvement placed upon, under, or across the Easement Area by the Grantee shall be and shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right -of -way now in existence or which may be acquired in the future. The Grantor acknowledges and agrees for himself and his heirs, successors, successors in title, executors, legal representatives, and assigns that he is and shall remain solely responsible for the management of any and all storm water that currently enters the Pipe by way of the Inlet from any source and that drains upon the Property through the Pipe. Grantor and Grantee acknowledge that, as of the date of this Easement Agreement, existing laws, rules, and regulations do not impose upon the Grantor, as the owner of the Property, which currently is undeveloped, the obligation to construct, at this time, a storm water management facility on the Property to manage storm water that is generated off -site but drains upon the Property, including storm water that drains upon the Property from the Page 2 of 5 Inlet and the Pipe. Grantor further acknowledges and agrees for himself and his heirs, successors, successors in title, executors, legal representatives, and assigns that in the event (i) applicable laws, rules or regulations are enacted or adopted to require the owner of undeveloped propertv to actively manage storm water; or (ii) the Property is modified in any way that alters the drainage characteristics of the Property, Grantor is and shall remain solely responsible for the management of any and all storm water that currently drains upon the Property from any source, including storm water that drains upon the Property from the Inlet and the Pipe. The Grantor covenants and agrees for himself and his heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance or reconstruction of or within the easement herein granted. The grant and provision of this Easement Agreement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever and shall be enforceable only against the record owner of the Property at the time of any breach. 3 WITNESS the following signatures and seals: Ronald A. Milan COMMONWEALTH OF VIRGINIA To -wit: CITY/ COUNTY OF The foregoing instrument as acknowledged before me this day of February, 2017, by Ronald A. Milan. My Commission Expires: Registration Number: Notary Public Page 4of5 City of Roanoke, Virginia by Christopher P. Morrill, its City Manager COMMONWEALTH OF VIRGINIA To -wit: CITY/ COUNTY OF The foregoing instrument as acknowledged before me this day of February, 2017, by Christopher P. Morrill, City Manager and duly authorized representative of the City of Roanoke. Notary Public My Commission Expires: Registration Number: GENERAL NOTES L OWNER OF RECORD: RONALD A. MILAN Z. LEGAL REFERENCES INST. ,}'11009455 3 THIS PLAT WAS PREPARED WRIGHT THE BENEFIT OF A TIRE REPORT AND 15 SUBJECT THERETO. THEREFORE, THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON 4, THE SUBJECT PROPERTY 15 WITHIN THE LIMITS OF FLOOD ZONE AE & X- UNSHADED" AS SHOWN ON THE FEMA F.LRM 151161CO144 G NN AN EFFECTIVF DATE OF SEPTEMBER 18, 2002 THIS DETERMINATION IS BASED ON SAID MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. AER /AL WAYDRIVE, S. W. m_;a 4412v7H M,91Z5 �z 0 CUR8 & ,T CWMUNICA PLED u SIGN —� BOX o S 63 °45'00 "E LOTI w y' OCK, W 7/,120 SWME fEET IELEPHONE iEUPHLWE L PEDESTAL PEDESTAL 154.14' N63 °45100 "W NORFOLKSOUTA W RAILROAD ''ice EASEMENT PLAT FOR ° RONALDA. MAN ALW CLEMON$ >- SHOWING THE CREATION OF A NEW 20 "x20" PUBLIC DRAINAGE EASEMENT L._ 002823 ON LOT 1, BLOCK 6, WESTLAND (M.B. 1, PG 279) 2-1!17 SITUATE AT AERIAL WAY DRIVE, S. W. & MURRY ROAD, SW ¢ CITY OF ROANOKE, VIRGINIA Sq,Nn ......aGa� SCALE 7" =80' 5210701 2122 Carollre Aron. S W. TAX Roanoke. Vlginia 34014 DATE I FEBf DRAWN REC • Phone: 540 -3W -1153 D- 54852 CALL REC CHK'D MAC p 0-389 -576) N.B. N/A 11 1-1 R£C '�_. D69GNGRMP.INC w .parkerftmm u,n 1 GRRAA \ / AREA � LIMITS OF LIMITS OF ZONE °X" ZONE AE" Q, N 63 °45'00 "W W c QO °ok war W k2O.00' TAX 4.5210702 �a 0'x 20' PUBLIC 3 PROPERTY OF AGE EASEMENT : THREE W CORP, INC INST #130009234 '00 'E fo 20,00' 10.00' H RUE'CN£ y PEDESTAL h S63 °45'00 "E LOTI w y' OCK, W 7/,120 SWME fEET IELEPHONE iEUPHLWE L PEDESTAL PEDESTAL 154.14' N63 °45100 "W NORFOLKSOUTA W RAILROAD ''ice EASEMENT PLAT FOR ° RONALDA. MAN ALW CLEMON$ >- SHOWING THE CREATION OF A NEW 20 "x20" PUBLIC DRAINAGE EASEMENT L._ 002823 ON LOT 1, BLOCK 6, WESTLAND (M.B. 1, PG 279) 2-1!17 SITUATE AT AERIAL WAY DRIVE, S. W. & MURRY ROAD, SW ¢ CITY OF ROANOKE, VIRGINIA Sq,Nn ......aGa� SCALE 7" =80' 5210701 2122 Carollre Aron. S W. TAX Roanoke. Vlginia 34014 DATE I FEBf DRAWN REC • Phone: 540 -3W -1153 D- 54852 CALL REC CHK'D MAC p 0-389 -576) N.B. N/A 11 1-1 R£C '�_. D69GNGRMP.INC w .parkerftmm u,n 1 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 's Ronnoke, Virginin 24011 -1536 'relephnnc (540) 853 -2541 Fnx (540) 853 -1145 S" I'F.PIIANIE M. MOON RLYNOLDS, MM( E -nmil: 0erk(rnrnm0kevn.8nv City Ck, k February 23, 2017 Cindy H. Poulton, Clerk Roanoke City School Board Roanoke City Public Schools 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 Dear Ms. Poulton: CECELIA F. M('('OY Deputy Clty Cle. k CE( 'ELIA'1. W EDD, CMC Assismm Deputy City ('lerk I am attaching copy of Budget Ordinance No. 40768- 022117 appropriating funding from the Federal and Commonwealth grant and Schools general funds for various educational programs; and amending and reordaining certain sections of the 2016 -2017 School Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21, 2017, and is in full force and effect upon its passage. (Sincerely, ' n Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget % IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of February, 2017. No. 40768 - 022117. AN ORDINANCE to appropriate funding from the Federal and Commonwealth grants and the Schools general funds for various educational programs, amending and reordaining certain sections of the 2016 -2017 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Teachers 302 - 110 - 1060 - 0050 -332L- 61100- 41121 -0 -06 $ 105,840 substitutes 302 -110- 1060- 0050 -332L- 61100- 41021 -0 -06 2,200 Site Manager 302 - 110 - 1060- 0050 -332L- 61100- 41124 -0 -06 7,100 Social Security 302 - 110 -1060- 0050 -332L- 61100- 42201 -0 -06 8,808 Contracted Transportation (Buses) 302- 110 - 1060- 0050 -332L- 61100- 43343 -0 -06 40,000 Postage 302- 110- 1060 - 0050 -332L- 61100- 45521 -0 -06 289 Printing 302 - 110- 1060- 0050 -332L- 61100- 44450 -0 -06 214 Curriculum 302 110- 1060 - 0050 -332L- 61100- 46640 -0 -06 27,254 Teachers 302- 110- 1060 - 0420 -332L- 61100 - 41121 -0 -06 90,160 Substitutes 302 - 110 - 1060 - 0420 - 332L - 61100 - 41021 - 0 - 06 1,750 Site Manager 302 - 110 - 1060- 0420 -332L- 61100- 41124 -0 -06 7,100 Social Security 302- 110 - 1060 - 0420 -332L- 61100 - 42201 -0 -06 7,574 Contracted Tranepod,,hun uses) 302 -110 - 1060 - 0420 -332L- 61100- 43343 -0 -06 40,000 Postage 302 -110- 1060- 0420 -332L - 61100- 45521 -0 -06 289 Printing 302- 110 - 1060 - 0420 -332L- 61100 - 44450 -0 -06 214 Curriculum 302 -110- 1060 - 0420 -332L- 61100- 46640 -0 -06 27,254 Teachers 302- 110- 1060 - 0350 - 332L - 61100 - 41121 - 0-06 105,840 Substitutes 302 - 110- 1060- 0350 -332L- 61100- 41021 -0 -06 2,200 Site Manager 302 -110- 1060 - 0350 -332LL 61100- 41124 -0 -06 7,100 Secret Security 302 - 110 - 1060 -0350 -332L- 61100 - 42201 -0 -06 8,608 Contracted Transportation (Buses) 302 - 110 - 1060 - 0350 -332L- 61100- 43343 -0 -06 40,000 Postage 302- 110- 1060 - 0350 -332L- 61100- 45521 -0 -06 289 Printing 302- 110 - 1060 - 0350 -332L- 61100 - 44450 -0 -06 214 Curriculum 302 - 110 -1060- 0350 -332L- 61100- 46640 -0 -06 27254 Teachers 302- 110- 1060 - 0300 -332L- 61100- 41121 -0 -06 90,160 Substitutes 302 - 110- 1060 - 0300 -332L- 61100 - 41021 -0 -06 2,200 Site Manager 302 - 110 - 1060 - 0300 -332L- 61100 - 41124 -0 -06 7,100 Social Security 302 -110 -1060- 0300 -332L- 61100- 42201 -0 -06 7,608 Contracted Transportation (Buses) 302 - 110 - 1060 - 0300 -332L- 61100- 43343 -0 -06 40,000 Postage 302 - 110 - 1060 - 0300 -332L 61100- 45521 -0-06 289 Printing 302 -110 - 1060 - 0300 -332L- 61100- 44450 -0 -06 214 Curriculum 302- 110- 1060- 0300 -332L- 61100- 46640 -0 -06 27,254 Teachers 302 -110- 1060 -0340 332L- 61100- 41121 -0 -06 90,160 Substitutes 302 -110 - 1060 - 0340 -332L- 61100 -41021 -0 -06 2,200 Site Manager 302- 110 - 1060 - 0340 -332L- 61100- 41124 -0 -06 7,100 Social Security 302- 110- 1060- 0340 -332L- 61100- 42201 -0 -06 7,609 Contracted Transportation (Buses) 302 - 110- 1060- 0340 -332L- 61100- 43343 -0 -06 40,000 Postage 302 - 110 -1060 - 0340 -332L -61100 - 45521 -0 -06 289 Printing 302 -110- 1060- 0340 -332L- 61100- 44450 -0 -06 214 Curriculum 302- 110- 1060 - 0340 -332L- 61100 - 46640 -0 -06 27,254 Teachers 302 -110 - 1060 - 0220 -332L- 61100- 41121 -0 -06 90,160 Substitutes 302 -110- 1060- 0220 -332L- 61100 - 41021 -0 -06 2.200 Site Manager 302- 110 - 1060 - 0220 -332L- 61100 - 41124 -0 -06 7,100 Social Security 302 - 110- 1060 - 0220 -332L- 61100 - 42201 -0 -06 7,609 Contracted Transportstion(Emsss) 302- 110- 1060- 0220 -332L- 61100 - 43343 -0 -06 40,000 Postage 302 - 110 - 1060- 0220 -332L- 61100- 45521 -0 -06 289 Printing 302 -110- 1060- 0220 -332L- 61100- 44450 -0 -06 214 Curriculum 302- 110 - 1060 - 0220 -332L- 61100 - 46640 -0 -06 27,254 Teachers 302- 110- 1060- 0410 -332L- 61100- 41121 -0 -06 90,160 Substitutes 302 - 110 - 1060 - 0410 -332L- 61100- 41021 -0 -06 2,200 Site Manager 302 -110- 1060 - 0410 -332L- 61100- 41124 -0 -06 7,100 Social Security 302- 110- 1060- 0410 -332L- 61100- 42201 -0 -06 7,609 Contracted Transportation (Buses) 302- 110 - 1060 -0410 -332L- 61100 - 43343 -0 -06 40,000 Postage 302 - 110 - 1060 - 0410 -332L- 61100- 46621 -0 -06 289 Printing 302 - 110 1060 - 0410 -332L- 61100- 44450 -0 -06 214 Curriculum 302- 110 - 1060 - 0410 -332L- 61100- 46640 -0 -06 27,254 Teachers 302 - 110 -1060- 0380 -332L- 61100 - 41121 -0 -06 90,160 Substitutes 302- 110 -1060- 0360 -332L- 61100- 41021 -0 -06 2,200 Site Manager 302- 110 - 1060 - 0380 -332L- 61100- 41124 -0 -06 7,100 Social Security 302 -110- 1060 - 0380 -332L- 61100- 42201 -0 -06 7,609 Contracted Transportation (Buses) 302- 110- 1060- 0380 -332L- 61100- 43343 -0 -06 40,000 Postage 302- 110 - 1060 - 0380 -332L- 61100- 45521 -0 -06 289 Printing 302 - 110 1060 - 0380 -332L- 61100 - 44450 -0 -06 214 Curriculum 302- 110 - 1060 - 0380 -332L- 61100- 46640 -0 -06 27,254 Teachers 302 - 110 - 1060 - 0370 -332L- 61100- 41121 -0 -06 90,160 Substitutes 302- 110- 1060- 0370 -332L- 61100 - 41021 -0 -06 2,200 Site Manager 302- 110- 1060- 0370 -332L- 6110041124 -0 -06 7,100 Social Security 302- 110- 1060 - 0370 -332L- 61100- 42201 -0 -06 7,609 Contracted Transportation (Buses) 302 - 110 - 1060 - 0370 -332L- 61100- 43343 -0 -06 40,000 Postage 302- 110 - 1060 - 0370 -332L- 61100- 45521 -0 -06 289 Printing 302- 110- 1060 - 0370 -332L- 61100- 44450 -0 -06 214 Curriculum 302- 110 -1060 0370 -332L- 61100- 46640 -0 -06 27,254 Supplement 302- 130 - 0000 -0280 -152L- 61210- 41129 -3 -00 7,667 Prof Other Prof Services 302- 130 - 0000- 0280 -152L- 61210 - 43313 -3 -00 6,000 Materials B Supplies Educational 8 302 - 130 -0000- 0280 -152L- 61210 - 46614 -3 -00 1,667 Recreational Supplies Ir,[ ... eional Material Capital Onllny Additions Other Cap,cl Outlays Supplrnnonl Prof OrJwr Prof Snrvicos Materiels & Supplies Edurational & Recreational Supplies nstmetlonal Material capital Outlay Additions Other Capital Outlays Supplement Prot Other Pmf Services Materials 8 Supplies Educational & Recreational Supplies Instructional Material Capital Outlay Additions Other capital Outlays Technology Hardware Additions Professional Development Supplements Teachers Revenues State Grant Receipts State Grant Receipts Stale Grant Receipts Federal Grant Receipts Federal Grant Receipts Local Match 302 130 0000 - 0280 -152t. -61210 -46630 -3 00 2,000 302 -130 - 0000 0280 -152L -01100 - 48829 -3- 00 1,000 302 - 130 - 0000 0210-152L- -380L 61210 - 411293 -00 7.655 302- 130 - 0000 - 0210 -152L- 61210- 43313 -3 -00 6,000 302 - 130-0000 - 0210- 152L- 61210 - 46614- 3 - 00 1,667 302 130- 0000 - 0219 152L- 61210- 46630 -3 -00 2,000 302- 130 - 0000 - 0210 -152L. -61100 48829 -3 -00 1,000 302 - 130 - 0000 0150- 152L- 61210- 41129 -3 -00 7,667 302 - 130 -0000 - 0150 -152L -61210 -43313 -3 -00 6,000 302 - 130 -0000-0150 - 152L - 61210 - 46614 - 3-00 1,667 302 -130 0000 - 0150 -152L - 61210- 46630 -3 -00 2,000 302- 130 - 0000 - 0150 -152L 61100- 48829 -3 -00 1,000 302- 280 -PASS - 0400 -380L- 68200- 48210 -3 -01 240 302- 210- 3300 - 6000 -362L- 62140- 41129 -9 -01 512 302 - 120 - 0000 - 0000 -111K- 61100- 41121 -9 -02 179 302 - 000 - 0000 - 0000 - 332L - 00000 - 32421 - 0 - 00 1,606,706 302 -000- 0000- 0000 -362L- 00000- 32291 -0 -00 512 302 - 280 - PASS - 0400 -380L 00000- 32366 -0 -00 200 302- 130 - 0000 - 0000 -152L- 00000- 38331 -0 -00 55,000 302 - 000 - 0000 - 0000 - 111K - 00000 - 38027 - 0 - 00 179 302- 280 - PASS- 0400380L - 00000- 72000 -0 -00 40 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. TTE T: i, G j'o x City C Clerk.. �N"` I _ROANOKE CITY PUBLIC SCHOOLS February 21, 2017 school Board Annette Lewis The Honorable Sherman P. Lea, Sr., Mayor Chairman and Members of Roanoke City Council Lori E. Vaught Roanoke, VA 24011 Vice Chairman Dear Members of Council: Mark K. Cathey William B. Hopkins, Jr. Asa result of official School Board action on Tuesday, February 14, Laura D. Rottenborn 2017, the Board respectfully requests that City Council approve the Lutheria H. Smith following appropriation requests: Dick Willis Dr. Rita D. Bishop New Appropriations Award Superintendent Start -Up Grant for Extended School Year 2016 -17 $1,606,706.00 Cindy H. Poulton Juvenile Justice and Delinquency Prevention (JJDP) Clerk of the Board Positive Alternatives to School Suspension (PASS) 2017 $55,000.00 Revised Appropriations Additional Award E- Learning Backpack Initiative 2016 -17 $240.00 Mentor Teacher Program 2016 -17 $512.05 IDEA, Part B, Section 611 Flow Through 2015 -16 $179.00 On behalf of the School Board, thank you for your consideration. Sincerely, f. orv� Cindy H. oulton, Clerk pc Dan Callaghan Rita D. Bishop Chris Morrill Kathleen Jackson Barbara Dameron Lori Ramey (w /details) Annette Lewis H CITY COUNCIL AGENDA REPORT MW To: Honorable Mayor and Members of City Council Meeting: February 21, 2017 Subject: School Board Appropriation Request Background: As the result of official Roanoke City School Board action at its February 14, 2017 meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The 2016 -17 Start-Up Grant award of $1,606,706 from the Virginia Department of Education is to assist the School Division in establishing an extended school year. The goal of this program is to provide an opportunity for remediation and enrichment while school is not in session. This program will be fully reimbursed by State funds and will end June 30, 2017, with an option to request a carryover of any unexpected balance of grant funds. The 2016 -17 Juvenile Justice and Delinquency Prevention (JJDP) grant award of $55,000 is from the Positive Alternatives to School Suspension (PASS) program and is for assisting with the behavior of students identified as emotionally or behaviorally disordered or displaying high -risk behaviors. This is a Federal grant passed through from the City of Roanoke and will end December 31, 2017. The 2016 -17 e- Learning Backpack Initiative revised award of $240 aligns the appropriation with the final award amount. This program is reimbursed by State and Local funds and will end June 30, 2017. The 2016 -17 Mentor Teacher Program revised award of $512 aligns the appropriation with the final award amount. The program is reimbursed by State funds and will end June 30, 2017. This is a continuing program. The 2015-16 IDEA Part B, Section 611 Flow Through revised award of $179 aligns the appropriation with the current award amount. The program will be fully reimbursed by Federal funds and will end September 30, 2017. This is a continuing program. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Barbara A. DAnneron Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS P. Steve Barnett, Assistant Superintendent for Operations, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Charles E. Hunter, III 2513 Robin Hood Road, S. E. Roanoke, Virginia 24014 Dear Mr. Hunter: On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On October 20, 2016, you completed your third consecutive term of office as a member of the Economic Development Authority. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Economic Development Authority from December 17, 2001 to October 20, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, U �-n.'V o� Stephanie M. Moon Reynolds, b}MC City Clerk Enclosure c: Harwell M. Darby, Jr., Secretary, Economic Development Authority, Glenn, Feldmann, Darby and Goodlatte, 37 Campbell Avenue, S. W., Roanoke, Virginia 24011 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Td,h.nc: (54 0)853 -2541 Fa.: (540)853 -1145 STEPHANIE. M. MOON REYNOLDS, MM(. E -nWL CECELIA F. MCCOY Cil) Clerk 0,111y r'il,v Clerk CECELIA T. W EBB, CMC February 28, 2017 A.o161m11 D,,n, CHI Clerk Charles E. Hunter, III 2513 Robin Hood Road, S. E. Roanoke, Virginia 24014 Dear Mr. Hunter: On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On October 20, 2016, you completed your third consecutive term of office as a member of the Economic Development Authority. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Economic Development Authority from December 17, 2001 to October 20, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, U �-n.'V o� Stephanie M. Moon Reynolds, b}MC City Clerk Enclosure c: Harwell M. Darby, Jr., Secretary, Economic Development Authority, Glenn, Feldmann, Darby and Goodlatte, 37 Campbell Avenue, S. W., Roanoke, Virginia 24011 CERTIFICATE OF APPRECIATION PRESENTED TO CHARLES E. HUNTER, 111 AS A MEMBER OF THE ECONOMIC DEVELOPMENT AUTHORITY FROM DECEMBER 17, 2001 TO OCTOBER 20, 2016 ON THIS 28TH DAY OF FEBRUARY , 2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: hA_TTEST SHERMAN P. LEA, SR. 1 r 1, �i STEPHANIE M. MOON NOL . MMC MAYOR CITY CLERK CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 TO,hunc (54(1)85 3-2541 Fnx: (540)8S 3-1145 STEPHANIE M. MOON REYNOLDS, MMC 14anailr elerk(nrounokeva ' eov CECELIA F. MCCOY Cih, Clerk Depn1� City Clerk February 28, 2017 Drew H. Kepley 2710 Richelieu Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Kepley: CE('F.LIA T. W EBB, ('MC Assistant Depu(y CI(y Clerk On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On December 31, 2016, you completed your third consecutive term of office as a member of the Board of Zoning Appeals. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Board of Zoning Appeals from November 5, 2007 to December 31, 2016. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, Stephanie M. Moon Reynolds, MM City Clerk Enclosure c: Tina M. Carr, Secretary, Board of Zoning Appeals CERTIFICATE OF APPRECIATION PRESENTED TO DREW H. KEPLEY AS A MEMBER OF THE BOARD OF ZONING APPEALS FROM NOVEMBER 5, 2007 TO DECEMBER 31, 2016 ON THIS 28TH DAY OF FEBRUARY , 2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: SHERMANP.L A, R� �HANI�OLDS, Cq MAYOR CITY CLERK r 3 F'e MOON City Clerk I CITY OF ROANOKE OFFICE OF THE CITY CLERK 21S Chinch Avenue, S.W., Snile 456 Roanoke, Virginia 24011-1536 1',lepla.¢. (541)853 -2541 Fir. (541)853 -1146 0: mail: eleik(a rnunnkeva.AUv March 2, 2017 The Reverend David A. Jones, Pastor Williams Memorial Baptist Church 2105 Carroll Avenue, N. W. Roanoke, Virginia 24017 Dear Reverend Jones: ('FCELIA F. MC('OV Dep „p ('ip ('k,k CE('ELIA "I'. WEUD,('MC' Anisl:n t Dc)nly ('ilp Clerk On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Tuesday, February 21, 2017. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. SMR:aa A �I Sincerely, Stephanie M. Moon Re ds, C City Clerk C. Cooper Youell, IV Whitlow & Youell 28A Kirk Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Youell: I am enclosing copy of Ordinance 40769 - 022117 amending the amendment of the Planned Unit Development Plan binding upon the subject property located at 4402 and 4414 Pheasant Ridge Road, S.W., designated as Official Tax Map Nos. 5470302 and 5460124, respectively, which property is zoned INPUD, Institutional Planned Unit Development District. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21, 2017, and is in full force and effect upon its passage. Sincerely, �-n- )-V� G"kat) Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Hunter Smith, PR Homes, LLC and PRMC, LLC, 34 Broad Street, Suite 200, Charleston, South Carolina 29401 Aubrey Holmes, President, Smith /Packett HCP Virginia, Inc., P. O. Box 847, Carlsbad, California 92018 Roanoke II Investors, Inc., 4423 Pheasant Ridge Road, S. W., Suite 301, Roanoke, Virginia 24014 Brixmor GA Apollo I Sub Holdings, LLC, P. O. Box 4900, Scotsdale, Arizona 85261 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fnx: (5411)853 -1145 S'I'Let I ANIE M. MOON REYNOLD6, MM( L-n" °I: rlerk(mmanu ke,.,ti, CE('ELIA F. MCCOV City Clerk Deputy City Clerk February 23, 2017 CECELIA T. W EBB, CM( Assamit Dept,ty City Clerk C. Cooper Youell, IV Whitlow & Youell 28A Kirk Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Youell: I am enclosing copy of Ordinance 40769 - 022117 amending the amendment of the Planned Unit Development Plan binding upon the subject property located at 4402 and 4414 Pheasant Ridge Road, S.W., designated as Official Tax Map Nos. 5470302 and 5460124, respectively, which property is zoned INPUD, Institutional Planned Unit Development District. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21, 2017, and is in full force and effect upon its passage. Sincerely, �-n- )-V� G"kat) Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Hunter Smith, PR Homes, LLC and PRMC, LLC, 34 Broad Street, Suite 200, Charleston, South Carolina 29401 Aubrey Holmes, President, Smith /Packett HCP Virginia, Inc., P. O. Box 847, Carlsbad, California 92018 Roanoke II Investors, Inc., 4423 Pheasant Ridge Road, S. W., Suite 301, Roanoke, Virginia 24014 Brixmor GA Apollo I Sub Holdings, LLC, P. O. Box 4900, Scotsdale, Arizona 85261 C. Cooper Youell, IV February 23, 2017 Page 2 PC: Pheasant Ridge Office Buildings, 4423 Pheasant Ridge Road, S. W., Suite 301, Roanoke, Virginia 24014 Paul Andrew and Joy Faye Paige, 4323 Griffin Road, S. W., Roanoke, Virginia 24014 Gloria M. Edwards, 4437 Van Winkle Road, S. W., Roanoke, Virginia 24014 Richard B. Webb, Jr., 4372 Griffin Road, S. W., Roanoke, Virginia 24014 Trustees of First Baptist Church - Gainsboro, 310 N. Jefferson Street, Roanoke, Virginia 24016 Henry J. Claytor, Jr., 4350 Griffin Road, S. W., Roanoke, Virginia 24014 DNAL Holdings I, LLC, 4423 Pheasant Ridge Road, S. W., Suite 301, Roanoke, Virginia 24014 Eric W. and Hope M. Ratliff, 4320 Griffin Road, S. W., Roanoke, Virginia 24014 Charles W. Rye, 4384 Van Winkle Road, S. W., Roanoke, Virginia 24014 Ruby Marie Muse, 4422 Van Winkle Road, S. W., Roanoke, Virginia 24014 Ventas Pheasant Ridge, LLC, 21001 N. Tatum Boulevard, Suite 1630 -630, Phoenix, Arizona 85050 Barbara Duerk, President, Neighbors in South Roanoke, 2607 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Ian Shaw, Agent, City Planning Commission Tina Carr, Secretary, City Planning Commission IN'I I IP: COUNC11.O1 :'1'111: CITY OF ROANOKE;, VIRGINIA The 21st day of February, 2017. No. 40769- 022117. AN ORDINANCI? to rezone certain property located at4402 and 4414 Pheasant RidgeRoad_ S.W., bearing Ofticial'Iux Map Nos. 5470302 and 5460124, respectively, by amending a Planned Unit Development Plan; and dispensing with the second reading of this ordinance by title. WHEREAS, EREAS, PRMC, LLC, and PR Homes, I.LC, have made application to the Council of the City of Roanoke, Virginia ( "City Council "). to rezone certain property located at 4402 and 4414 Pheasant Ridge Road, S.W., being designated as Official Tax Map Nos. 5470302 and 5460124, respectively, by amending a Planned Unit Development Plan; WI IFRFAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; W HFRFAS, a public hearing was held by City Council on such application at its meeting on February 21, 2017, after due and timely notice thereof as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the amendment ofthe Planned Unit Development Plan binding upon the subject property located at 4402 and 4414 Pheasant Ridge Road, S.W., being designated as Official Tax Map Nos. 5470302 and 5460124, respectively, which property is zoned INPUD, Institutional Planned Unit Development District; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the amendment of the Planned Unit Development Plan, and is of the opinion that the Planned Unit Development Plan lot the subject property located at 4402 and 4414 Pheasant Ridge Road, S.W., being designated as Official Tax Map Nos. 5470302 and 5460124, respectively, should be amended as requested, and that such property he zoned INPUD, institutional Planned Unit Development District, as set forth in the Zoning Amendment Amended Application No. 2 dated February 14, 2017. THEREFORE, BE IT ORDAIN[:) by the Council of the City of Roanoke that: I. Section 36.2- 100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect the amendment of the Planned Unit Development Plan pertaining to 4402 and 4414 Pheasant Ridge Road, S.W., bearing Official Tax Map Nos. 5470302 and 5460124, respectively, as set forth in the Zoning Amendment Amended Application No. 2 dated February 14, 2017. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading ofthis ordinance by title is hereby dispensed with. ATTnT--ESeeTa yy� Z :: City Clerk. vi V (. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 21, 2017 Subject: Application by PR Homes, LLC, and PRMC, LLC, to amend the Planned Unit Development Plan ( "Plan "), for property located at 4402 Pheasant Ridge Road, S.W., and 4414 Pheasant Ridge Road, S.W., bearing Official Tax Map Nos. 5470302 and 5460124, respectively., previously rezoned to INPUD, Institutional Planned Unit Development District, through the adoption of Ordinance No. 40371 - 101 91 5 on October 19, 2015. Recommendation The Planning Commission held a public hearing on Monday, February 13, 2017. By a vote of 7 - 0, the Commission recommended approval of the rezoning request, finding that the Amended Application No. 1, a5 amended at the Planning Commission Public Hearing and subsequently submitted as Amended Application No. 2, is consistent with the City's Comprehensive Plan and Zoning Ordinance as it maximizes development potential of the site. Application Information Re uest: Amendment of Planned Unit Development Plan Owner: PR Homes, LLC and PRMC LLC A licant: PR Homes, LLC and PRMC, LLC Authorized A ent: C. Conner Youell IV: Whitlow & Youell PLC Cit Sta Person: Katharine Gray. Land Use and Urban Desi n Planner Site Address /Location: 4402 Pheasant Ridge Road, S.W., and 4414 Pheasant Rid a Road, S.W. O icial Tax Nos.: 5470302 and 5460124, res ectivel Site Area: A roximatel 1 1.38 acres Existin Zonin INPUD Institutional Planned Unit Develo ment District Pro osed Zonin INPUD Institutional Planned Unit Develo ment District Existing Land Use: Vacant (Group Care Facility, Nursing Home currently under construction) Proposed Land Use: Group Care Facility, Congregate Home Group Care Facility, Nursing Home Dwelling Multifamily Elderly Neighborhood Plan: Southern Hills Neighborhood Plan Specified Future Land Mixed Density Residential and Single Family Residential Use: Filing Date: Original Application: December 27, 2016 Amended Application No. 1 : January 23, 2017 Amended A lication No. 2: Februa 14, 2017 Background In August 2006, the property was rezoned from MX, MX(c) and R -7 to MXPUD. The development plan had six buildings housing 160 condominiums arranged along a driveway designed to appear as a street and included a future wellness center. In May 2007, an amendment of the Planned Unit Development Plan was approved. That amendment modified the previous development plan to add a large retaining wall and buffer strip with plantings to accommodate a stormwater conveyance channel along Griffin Road and Van Winkle Road. In March 2013, the MXPUD Plan was amended to increase the number of units and add a clubhouse with a pool. In March 2015, the property was rezoned from MXPUD to INPUD to permit two buildings with 154 units for Group Care Facility, Congregate Home; Group Care Facility, Nursing Home; and Dwelling, Multifamily, Elderly. In October 2015, the development plan for the property was amended to change the positions of the one -story 64 -unit memory care facility and four - story 90- unit assisted living facility, adjustments to the parking and circulation layout, and changes to landscaping. In the fall of 2016, the applicant met with staff to discuss the possibility of amending the development plan of the property to permit changes to the site configuration and the size, design, and materials of the ninety (90) unit assisted living facility. Development Plan As an INPUD, the development plan is binding on future development. Considerations The property is located in between single family residential to the northeast and office and multifamily residential to the southwest. Past rezonings and plan amendments have deemed the property appropriate for additional multifamily and group care facility uses with care to the placement and design of buildings of the site along with appropriate site development. 2 1— , Department of Planning, Building and Development FEB 142017 ROANOKE Room 166, Noel C, Taylor Municipal Building 215 Church Avenue, S.W. Virginia 24011 CITY OF ROANOKE PLANNING BUILDING 8 Click Hem to Pnnt Roanoke, Phone: (540) 853 -1730 Fax: (540) 853 -1230 DEVELOPMENT Dale: February 14, 2017 Submittal Number. Amended Application No.2 Rl1111N�! laeleet aY Thee aeelvl: ❑ Rezoning, Not Otherwise Listed ❑ Amendment of Proffered Conditions ❑ Rezoning, Conditional ❑x Amendment of Planned Unit Development Plan ❑ Rezoning to Planned Unit Development ❑ Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District Address: 14402 Pheasant Ridge Road, 5W and 4414 Pheasant Ridge Road, SW Official Tax No(S).: 5470302 & 5460124 Existing Base Zoning: ❑x With Conditions INPUD, Insthutional Planned Unit Development (If multiple zones, please manually enter all districts.) ❑ Without Conditions Ordinance No(s). for Existing Conditions (If applicable): 40371- 101915 Requested Zoning: INPUD, Institutional Planned Un Proper Owner Infermatlon: With Conditions proposed ❑Without Conditions Land IMemory Care Facility & Assisted Living Facili Name: IPR Homes, LLC & PRMC, LLC Phone Number: +1 (307) 471 -9119 Address: 34 Broad Street, Suite 200, Charleston, SC 29401 E -Mail: aholmes @smkhpackett.com 51, A It ACrtI, a Property Owners Signature: AoWieent InfennWen (I( tlltlhretkt from 0e iift• Name: Phone Number: I Address: E -Mail: Applicanfs Signature: Name: CCooper Youell, IV Phone Number: +1 1540)90+7936 Address: 28A Kirk Avenue, SW, Roanoke, VA 24011 E- Mail: cyauellgusvhitlovryouelLcom C_ df< /r Pe i✓ Authorized Agents Sig ture: The blowing mud be submttkd for ar appillications: ROA N O K E F- Completed application form and checklist. r- Walden narrative explaining the reason for the request. F- Metes and bounds description, if applicable. F Filing fee. For a rezoning not otherwise Rated, the Wilovring mud also be submitted: 7- Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. For a conditional raining, the Mooing mud also be submitted: r Written proffers. See the Otys Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as F- 'development plan "d proffered. For a plaraud sell: development, the foWng mud also be submitted: r Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. For a car vise sign overlay dkbic% the Mossang mud be submitted: r- signage plan meeting the requirements of Section 36.2.336(d)(2) of the Citys Zoning Ordinance. For an amendment of proffered conditions, the following mud also be submitted: r Amended development or concept plan meeting the Application Requirements of item'2(c)' m Zoning Amendment Procedures, if applicable. r Written proffers to be amended. See the City's Guide to Proffered Conditions. r Copy of previously adopted Ordinance. For a panned unit development amendment, the following mud also be submitted: r Amended development plan meeting the requirements of Section 36.2 -326 of the Citys Zoning Ordinance. r Copy of previously adopted Ordinance. For a compirehsrnshre sign overlay amendment the following must also be submitted: F- Amended comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the Citys Zoning Ordinance. F- Copy of previously adopted Ordinance. For a proposal that requires a trafffc Impact study be submitted to the City, the following mud also be submitted: F- A Traffic Impact Study in compliance with Appendix &2(e) of the Citys Zoning Ordinance. For a proposal that requires a traffic impact analysis be submitted to VDOT, the following must also be submitted: r Cover sheet. r- impact analysis. r Concept plan. F- Proffered conditions, g applicable. F- Required fee. *An electronic copy of this application and checklist can be found at vnve.roanckeva.govlpbd by selecting'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specified by stag. Signffivre of0wner (Tax Map Pacel No. 5470302): PR Homes, LL V BY: 16: 4 r� Cali ✓man "A_ ger Signature ofOwner (Tu Map Parcel No. 5460124): RECEIVED FEB 14 2017 CITY OF ROANOKE PLANNING BUILDING g DEVELOPMENT (eaoo/m /omsism.oau:z I NARRATIVE TOAMENDMIENT NO 1 PR Homes, LLC ( "PRH ") owns the property located at 4402 Pheasant Ridge Road, SW, City of Roanoke designated as official Tax Parcel No. 5470302 (the "PRH Property'). PRMC, LLC ( "PRMC') owns the adjacent property located at 4414 Pheasant Ridge Road, SW, City of Roanoke, designated as Tax Parcel No. 5460124 (the "PRMC Property"). Collectively, the PRH Property and the PRMC Property are referred to herein as the "Project". The Project was originally made up of nine parcels designated originally as Tax Map Nos. 5460124, 5470301, 5470302, 5470303, 5470304, 5470305, 5470306, 5470307 and 5470308. The parcels were combined and resubdivided pursuant to that certain plat prepared by Lumsden Associates, P.C., dated November 5, 2015, and entitled "Plat Showing the Combination and Resubdivision of Lots 1 thru 8, Block 11 Southern Hills Sec. 2, P.B. 3, PG. 55 and Lot 2A -1, M.B. 1, PG. 3050 -3051, Creating Hereon Lot 2A -1A (7.1594 AC.) and Lot 2A -1B (4.2170 AC.), Property of PR Homes, LLC ", a copy of which is recorded in the Clerk's Office of the Circuit Court of the City of Roanoke as Instrument No. 150013059. The smaller parcel was subsequently conveyed by PRH to PRMC. Background In August 2006, the Project was rezoned from MX, MX(c) and R -7 to MXPUD. The purpose of the rezoning was to permit the construction of six buildings containing 160 upscale condominium units. In 2007, the approved MXPUD Plan was amended to permit a variable width buffer behind the proposed retaining wall as shown on the Development Plan filed at the time to accommodate a storm water conveyance channel. Due to the crash of the condominium market, the MXPUD was amended in March 2013 to permit the construction of six apartment buildings and a clubhouse. In March 2015, the Project was rezoned from MXPUD to INPUD to permit the Project to be developed in two phases; a one story memory care facility and a four story assisted living facility. The elevatiDr s.flLed with_ dDOrovedaARl Cation sh d thzl4p_tbylLijd[n ' gsxrogldt?econstructedDf�n 1Drfitlersemen; sidr ki!II _Seven months later in October 2015, City Council approved the request by PRMC to amend the Development Plan for the Project to permit the location of the one story 64 unit memory care facility and the four story assisted - living facility to be flipped, and changes to the parking lot and circulation layout. TftQ- elevatinrls- included wi[hShe final _licationapproved in October 2015 reflected that_ti_ie, assisted living.facility would be constructed widtL "fibeisement siding and trim ", white the memory care facilit would rema nronstructedDutnfvnyl siding. Basedcr thg review ofthezoning files associated with the Pr_gLKL coupled with the discussions with Planning Suff,shere . is no obvious explanation for the change to excludievinyl sidingas an option for the assisted livingfac_ility Requested Change PRH and PRMC request that the previously proffered and approved Development Plan be amended to permit the construction of a three story assisted Irving facility as shown on the revised Development Plan attached hereto as Exhibit A -1. The Applicants also. request that the assisted living facility be constructed with vinyl siding instead of fiber temenlsiding. I8eso/0z1ao1oa0s1mcx;xt RECEIVED FEB 14 2017 CITY OF ROANOKI. PLANNING BUILDING B The basis for the request to mciMc €_th_hgi Jert th g1e bu"Id ne stems from the Virginia Department of Social Services' interpretation of the International Building Code as it relates to assisted living facilities. Specifically, an assisted living facility that contains more than three stories is classified as Group 1 -1 and unless the building is constructed out of steel a maximum of 5 non - ambulatory residents (a person that cannot exit a building without the assistance of another person( can be housed in the facility above the first floor. Due to the increased construction costs associated with the use of steel, a large percentage of the residents in this market could no longer afford care in the facility. In addition, although a four story facility could be constructed from wood, the disruption and stress of continually having to move residents around as they become non - ambulatory (temporarily or permanently( makes little sense —any time the number of non - ambulatory persons exceeds 5 an individual would either need to be moved to the first floor or to another facility. An assisted living facility that is three stories or less is designated, pursuant to the International Building Code, as Group 1 -1, Condition 2. Under this classification, the building may be constructed from wood and there is no limitation on the number of non - ambulatory persons on each floor. Being able to construct a facility that meets the Group 1 -1, Condition 2 classification assures more affordable housing to the elderly in Roanoke and surrounding communities and enables an ambulatory person to remain in the same room if he or she becomes non - ambulatory, greatly enhancing such person's quality of life. 5imilarlv�the�nsreasedsosts�ssosiated stlith lrsul fihe�sement Sirlin$�tei�e�QS_thesosiss2f construction iem fte9Yerill affprdahilitKatthe. facility, As noted abode v nvl s "d n¢ was or ¢ na rpues�by_Lit;r_SauwLwhen the zoning orllinanoes were first mended _t4,permR_ the _sgostcuctjoapf thermemm_ramacil�tvandthe assisted. UvingfaQUX, _Mn�lce> � Isd ng visrally harmoniquswith the memo�.rarelaci and the_ h IdLne IocatedDbYhehill _ d_rectly behind thePr2jut, Because the Appjicr acts are _ ri _ t"reate a campus -like feel the use of vinyl ties aril three bulldino together and accom-ghshess e. desired goal. Based on the foregoing, the Applicants request the modification to the existing zoning ordinances to enable the assisted living facility to be constructed on the Project as shown on Exhibit A-land that the assisted.liyirJfaciljtu be,consiructed witht o loam Lvinyl_siding as.shown on the revised elevations attached as Exhibit 5-1 Imoact to Surrounding Neighborhood The rezoning request will not significantly impact the surrounding areas from the current zoning The assisted living facility will be three stories instead of four. Because of the unanticipated increase in fill dirt removed from the PRMC Property and placed on the PRH Property in connection with the construction of the memory care facility, the height of the building will only decrease by roughly a foot. Revised elevations showing the proposed facility are attached as Exhibit B-1. Although the second and third flaori will be constructed of ylsiding based on the mcwe_sted change, the use of materials are visually cohesivevrtththememory care fadlity amLthe buffft& tocated on thOidl- behind. the Project In fact, the top two Roars "estruciure located on the hdL.behind the Project wilihe very similar to the top two floors of the Prupos ecLassL4ted hviggficWU4t nva;pckels'.P4 m ono.' thin wish l hP f" 111P /iudi �11 ,, 'M4o,p- hP '1'. =r. be..... ngw a u! a x.• strary In+n , v�ail bd,i n :1" Irv)k it, IBa90/01/po309051.D0IX;11 Based on the change in the elevation of the site, the location of the building has been moved away from Griffin Road by a0_aporo "mate a eraee of m R Rium . n° iG24 feet and by more than 39927 feet in some spots. In addition, the amount of reforestation area along the boundary of the Project adjacent to Griffin Road will actually increase and the impact on the viewshed should be reduced over time due to the additional vegetation. A revised cross section drawing is attached as Exhibit A -2. Although the building will be approximately 2537 feet closer to Van Winkle Road, the visual impact should be minimal. The attached Development Plan shows an increase of seven parking spots, however, the imperious surface area ratio has not changed. Having the assisted living facility closer to the memory care building will enable staff to move more easily between the buildings. And, it is anticipated, provided the budget will permit, that the facilities will be connected by an enclosed walkway as shown on Exhibit B -2. Lot Line Adjustment PRH and PRMC will cooperate and work together to finalize a lot line adjustment plat. The parties agree to convey the requisite land to the other as needed and shall execute a Deed of Exchange in the form attached hereto as Exhibit C to be recorded in the land records of the Clerk's Office of the Circuit Court of the City of Roanoke. Relationship to the City's Comorehensive Plan and the Southern Hills Neithborhood Plan The requested changes to the existing ordinances are generally consistent with the Vision 2001 -2020 Comprehensive Plan and the Southern Hills Neighborhood Plan based on the following: 1. The proposed land use is consistent with the future land use plan identified in the Comprehensive Plan and will contribute to Roanoke's overall housing mix by providing senior housing. 2. The Development Plan shows a connectivity with the Pheasant Ridge Community through a walking trail and complementary exterior elevations. 3. The requested amendment supports the continued mixed density of the overall development of Pheasant Ridge. 4. The proposed plan has landscaping provided and the walking trails connect the development to adjacent parcels. 5. Although there Is no connectivity to Griffin Road and Van Winkle Road, these rural roads are narrow with no sidewalks or adjacent areas for pedestrians to safely traverse and cannot handle any additional capacity. The benefit of having a connection is negated by the addition of the traffic on streets that cannot safely support the added traffic. 6. The Applicants have designed their plan to the extent reasonably possible to limit the construction on steep slopes and will work to assure adequate erosion control and storm water management measures. 1899a /02 /M1a9051.oacx;1l Exhibit A -1 Attached Revited_Development Plan lawn /oz /nntnaosimca;il lip a \ - z p IXHIMT-AI' DEVELOPMENT PLAN B! PHEASANT RIDGE 3� MEMORY CARE ASS TED LIVING p g p Exhibit A -2 Attached Cross Section Drawing 18890 /02 /wiow5i.o0CK;i i ECTJON LOCATION LARGE DECIDUOUS TREES INCLUNG. BUT NOT LIMITED 70, RED MAPLE, SUGAR MAPLE, BUCK GUM, WILLOW OAK, AND RIVER BIRCH PLANTING SHALL BE IN A RANDOM SEWENCE. GRIFFIN ROAD BUFFER IMPROVED EXISTING STORMWATER CONVEYANCE CHANNEL NTH EC-3 MATIMG t GRASS LINING NOTE: THIS EXHIBIT IS FOR ILLUSTRATIVE PURPOSES ONLY. THE FINAI. LOCATION AND SPECIES OF PLANT MATERIALS "LL BE ESTABLISHED MATH THE SITE DEVELOPMENT PLANS. AND ARE SUBJECT TO THE REVIEW AND APPROVAL OF ROANOKE CITY STAFF. V MWTHLL REFOWATION A LUMSDEN ASSOCIATES, P.C. ENGINEERS - SURVEYORS- PLANNERS ROANOKE, VIRGINIA AMENDED, Dec. 20, 2016 16'4 BRAMBLETONAVENUE DATE. P.O BOX DNO9 ROANOKE VIRGINIA 14016 SCALE PHONE: 1401 7 4 4411 EAR' (5401 19445 COMM E MAIL MAID¢ LUMSDENPC CO. (NOR 1®Mf3NTAwm MX B1ymIC 1 PORK CODM 6 MmIwx 011) EXHIBIT "A -2" REGENIt6 !2 NO SCALE NO 14 2017 14-24-7 Ul� OF ROANOKE PUNNING BUILDING A DEVEI 110MCUr Exhibit B -1 Attached Rey3_ed. Elevations of Assisted Living Facility 18890 /01/OOIINOSS.000K;1) i ©l�Li �o pr C r.. B' RECEIVED FEB 14 2017 CITY OF ND.WM(E PLPM B L'YELOVMEW MEHf Z.10-j7 Exhibit a -2 Elevation of Enclosed Corridor 18890 /02/001 5LOOCX;lf EXHIBIT RECEIVED FEB 14 2017 CITY OF ROANOKE PLANNING BUILDING 8 DEVELOPMENT Exhibit C Prepared by: Whitlow & Youell, PLC 28A W. Kirk Avenue Roanoke, VA 24011 Tax Map Numbers: Grantee's Address: THIS DEED OF EXCAHNGE is made this day of 2017, by and between PR HOMES, LLC, a Virginia limited liability company (referred to herein as "PRH" and to be indexed as Grantor and Grantee), and PRMC, LLC, a Virginia limited liability company (referred to herein as "PRMC" and to be indexed as Grantor and Grantee). WITNESSETH THAT FOR AND IN CONSIDERATION of the sum of TEN DOLLARS ($10.00), cash in hand, paid by PRMC to PRH, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, PRH does hereby bargain, sell, grant and convey with General Warranty and Modem English Covenants of Title onto PRMC that certain real property with the appurtenances thereunto belonging, lying and being in the City of Roanoke, Virginia, and more particularly described as follows, to -wit: [INSERT LEGAL] This Deed is subject to all easements, reservations, restrictions and conditions of record affecting the hereinabove described property. To have and to hold said parcel of real property, together with all easements and appurtenances belonging thereto, onto PRMC, its successors and assigns forever. (U90/02/C0101051.000%;11 RECE WED FEB 14 2017 CITY OF ROANOKE PLANNING BUILDING & nam no...... THAT FOR AND IN CONSIDERATION of the sum of TEN DOLLARS ($10.00), cash in hand, paid by PRH to PRMC, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, PRMC does hereby bargain, sell, grant and convey with General Warranty and Modem English Covenants of Title unto PRH that certain real property with the appurtenances thereunto belonging, lying and being in the City of Roanoke, Virginia, and more particularly described as follows, to -wit: [INSERT LEGAL] This Deed is subject to all easements, reservations, restrictions and conditions of record affecting the hereinabove described property. To have and to hold said parcel of real property, together with all easements and appurtenances belonging thereto, unto PRH, its successors and assigns forever. [REMAINDER OF PAGE LEFT BLANK] I88eo /02/WiM5r.a0aa I WITNESS the following signatures as of the date set forth above: PR Homes, LLC M Its: STATE OF CITY /COUNTY OF The foregoing instrument was acknowledged before me this day of , 2017, by of PR Homes, LLC on behalf of the company. Notary Pubic My Commission Expires: Registration No. PRMC, LLC M Its: STATE OF CITY /COUNTY OF The foregoing instrument was acknowledged before me this day of 2017, by of PRMC, LLC on behalf of the company. Notary Pubic My Commission Expires: Registration No. Isszo/oz/acioaosr.o j1 ZONING DISTRICT MAP 5470601 M w 5470516 •.- S 590 Soo d y ° JOPLIp m N RD ' 4 402 and 4414 Pheasant Ridge R 5470517 41 Offc al Tax Pa 5470302 S - os N and 5460124 ,. y m N N N 5470518 p9 9 P 0 O O 5a,O Area to be Rezoned ? S °� oS c n vii v`Ti 5470519 20 N .�I�, BRISTOL RD 94j 0, 10 Zoning �. •� r o° o �+Ml7�ssaMM4%o AD: Airport Dev 5470404 n 5470407 5 5470401 v N < < CG: Commercial- General p1 _� = -I CLS: CommarciaFLerge Site , O'` 0a � � � � 0 5470408 54 °ry o 0 0 0 0 CN: Commercia4NeghboMaotl yd 5470415 O0' u�i vPi upi v°i v°i - D: Downtown 1 -1: Light Industrial �' O,tiO°' a GRI FFINIRD ® I -2: Heavy Industrial ya OriO yy N _ IN: Institutional y� Oti °y fj ® INPUD: Institutional Planned Unit Dev yp9 �O0' °6 5470302 �O F ® IPUD: Industrial Planned Unit Dev 900 '➢� m: MX: Mixed Use • • �� O MXPUD: Mixed Use Planned Unit Dev i •- , , s s •s ,; / / \� �t �p R -12: Rea Singb- Family 1' Ix r R3: Res SingleFemiy T py0 U R3: Res Single-Famly • QHE P?iR� - y / -) R -T Res Single -FamiN R1pGEr.; s ,'• �/ -J RA:Res- Agricultural - �' 5460123 RM -1: Res Mixed Denslly RIDGE RM-2 Res Mixed DensM RMF: Res Muntamily >o� I - ROS'. Recreation and Open Space u • o - A l '�: ♦ �' Urban Flex Conditional Zoning or Lp % / . ♦ _ Y 46;012 1 1 ? � µ N 4y. n� m c, E R6 0 100 200 Feet k' -j N N N W N W W ti A A A A A A A A A A A A A A A A A A A A D J J J J J J J J J m X O O O A O O O O O O O O O A A A A A A O P W N A O b W O A A A A A A A W A A W A A A V A A 3 w W 0 N N w A O W W W O Z J W W W W W m W W O 4 N N D D D A ? D D o D D J z Z D D D Z s Z Z D D Z 2 Z Z 2 p 0 p Z A H? p y y y? m H O W W W O O O O O O a A p A A A p A A p A A a p A A � p A o O O o O O o O O o o O o o O O O O �' D D D D D D D D D D D D D D D D O D D A z Z z z z z z Z Z z z z z z z z z z n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w D M M ° < < < < < < < < < < < < < D D D D D D D D D D D D D D D D N D D D y m A A A A a A A A A A A A A A A 0 A A N 9 O O O O O O O O O O O O O O O O O O O A Y C A W A A L Ate+ A A C A O1 O A A A L A A A A A O A O A O A A w A A A A A A w W N A A O a A < < G Gl T Ll " Ll " Ll < a Ll a v m T _ a D D D a a" a" a D a _ _ Z Z Z- Z- Z- z- Z D D y D D n D D Z D N F 0 0 0 D D D D �_ D D D^ 2 2 2 2 2 2 Z Z V' A A Z Z A Z Z Z Z Z Z Z a A m m A A a a A a A A A A A p O o 0 o 0 0 o 0 0 0 0 0 0 0 0 D D D D Z z Z Z Z z Z Z Z z Z Z Z z Z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 F m m m m m m m m m m m m a A G RZI; O O O A> A m_ m_ m S ➢ m D a Z Z N ° a a o p a DDD D Z n 3 D T x x O a a 3 D D 0 o r c D O O y n° Z Z a n 41 a m c m C r A W O° I < I n D D m r a a a y K s= D z F^ czi czi o p^ z y< z N N c°i c°i c°i °O p° p kp y a D p m m m m n O O 0 << O a x" G < r r T 0 0 n n C N T m T T 2 O O O] O) r ^ < < c c c m 0 0 0 x O m z z z v_ � N M z N � n n n \\\ \\\ \I10XX () ; ; ; / ;, =;E §!22§ 2GG WHITLOW & YOUELL PLC A T T O R N E Y S Michael 8, Whitlow Direct Dial: (540) 904-7835 mwhitlow @wldtlowyouell.com Direct fax: (866) 684-7835 February 13, 2017 HAND DELIVERED Department of Planning, Building and Development Room 116, Noel C. Taylor Municipal Building 215 Church Avenue Roanoke, VA 24011 C. Cooper Youell, IV Direct Dial: (540) 904-7836 cyouell @whitlowyouell.cum Direct fax: (866) 684 -7836 Re: Amendment No. 2 to Zoning Amendment Application — PR Homes, LLC and PRMC, LLC To whom it may concern: Please find attached the original executed Amendment No. 2 to Zoning Amendment Application filed by our clients, PR Homes, LLC and PRMC, LLC. The sole change is the replacement of the elevations attached to Amendment No. 1 as Exhibit B -1 with the elevations and renderings dated February 10, 2017 included herewith. Should you have any questions, please give me a call at 904 -7836. Sincerely, WHITLOW & YOUELL, PLC C. Cooper CCY:Igh Enclosure c: Aubrey Holmes (via email, w/o encl.) DECEIVED FEB 14 2017 CITY OF ROANOKE PLANNING BUILDING & DEVELOPMENT (8894 /02 /00104640.DOC;lI Post Office Box 779, Roanoke, Virginia 14004 • 26 W. Kirk Avenue, Roanoke, Virginia 24011 Tel: (540) 904-7830 • www.whitlowyOUell.COM RECEIVED FEB 10 2017 CITY OF ROANOKE PLANNING BUILDING B DEVELOPMENT CITYOFROANOKE PDV Al Tina M Carr 215 CHURCH AVE ROOM 166 ROANOKE. VA 24011 The Roanoke Times Roanoke, Virginia Affidavit of Publication Account Number 8011439 Dale February 07, 2017 Date Category Description FN Sra Total Cast 02/1312017 Trustee Sales PUBLIC HEARING NOTICE All publkhearings advertised ha 1x1481- 1,41976 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 0IM OV0712017 The First insertion being given ... 01/31/2017 Newspaper reference: 0000471901 ' JL/ Billing Re resentative IV Sworn to and subscribed before me this Tuesday, February 7, 2017 d ° °1p�1E''A% ", Notary ublic ,� ', 7Y P MciiwFA',..1, State of Virginia ° ?c°s jONNO.- aEG, City/County of Roanoke 7049e23 My Commission expires 3D � _NVC MM Ixvlaee: ` My °!"a;� . ' A'OrARVPJ6� . THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE All public heahgs advemsed herein wit be held M the City Council Chambef, fourth poor. Roan 450, Nual C. Taylor Munaipel Balding. 115 Church Avenue, S.W., Rfamke, Wrylnla. All applkaban are Maulable for review In the planning, Bulldm& & Development pMd, Room 1% 315 Chumh Avenue, S.W., Roaroke, Viml The City of Roanoke Planning Commission will held public hearblas on February 13. MIT, at 1:30 p.m, or as soon as the matters may he heard. to consider these .111 acid, Para ea alwmmens restrn land uses permitted to these uses wn'ch are lavmihtl in bath the D and I -1 dlabirm, wit, the following addhonal um seMstonge bulldn0: state that the ampaM Will ba developed in substenbal andomiily .0 A develppmall plan dead tenuary 10, TIm M. CAl Sometary,61(y Nomura Commisemn City Commit will hold public It ...m05 on the aforesaid appkntims on February 11, MIT. at T:W p.m., or As soon as the matters may W heard. Clayton are advised that the date On which these matters will be bend is a departure From the usual date on which such matters are heard by City Cmundl. Any person wpM a dlsabbay repairing any special anmmmpdahpn to attma Ornttiat the 01, Clerki Weal al l(540) M 1541 at Mast Me days prar m the scheduled bearing. Stephanie M. Mann Reynolds. Mlv , city Clerk (411900 PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia All applications are available for review in the Planning, Building, & Development office, Room 166,215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold public hearings on February 13, 2017, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by PR Homes, LLC, and PRMC, LLC, to amend the Planned Unit Development Plan ( "Plan"), for property located at 4402 Pheasant Ridge Road, S.W., and 4414 Pheasant Ridge Road, S.W., bearing Official Tax Map Nos. 5470302 and 5460124, respectively, previously rezoned to INPUD, Institutional Planned Unit Development District, through the adoption of Ordinance No. 40371- 101915 on October 19, 2015. The amendments to the Plan include changes to the size and design of the building and building materials of the ninety (90) unit assisted living facility, together with a changed site configuration than as previously permitted by Ordinance No. 40371 - 101915. The land use categories permitted in the INPUD District include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for mixed density residential and single family residential use, but does not specify density. The proposed use of the property will remain unchanged: group care facility and multifamily residential with approximately one dwelling unit per 2,360 square feet of lot area. Application by Chemey Development Company, Inc., to rezone property located at 1001 Williamson Road, S.E., 0 (zero) 3rd Street, S.E., and 0 (zero) Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021504, 4021505, and 4021507, respectively, from D, Downtown District, to 1 -1, Light Industrial District, with conditions. The proffered conditions restrict land uses permitted to those uses which are permitted in both the D and I.1 districts, with the following additional use, self - storage building; state that the property will be developed in substantial conformity with a development plan dated January 18, 2017, subject to certain changes; state that the self - storage building will be developed in substantial conformity with the elevation drawings dated December 23, 2016, subject to certain changes; and state that trucks accessing the property shall not use Williamson Road in order to back into any loading or unloading area. The land use categories permitted in I -1 District include commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory; with no maximum density specified and a maximum floor area ratio of 2.0. The comprehensive plan designates the property for commercial use, but does not specify density. The proposed use is a self- storage building with possible business service establishment. Application by Terry W. Cundiff to rezone property located at 436 Elm Avenue, S.W., bearing Tax No. 1020603, from RM -1, Residential Mixed Density District, to MX, Mixed Use District. The land use categories permitted in MX include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, and accessory; with a maximum density of one dwelling unit per 2,500 square feet of lot area and a maximum floor area ratio of 1.0. The comprehensive plan designates the property village center, but does not specify density. The proposed use is a two - family dwelling. Tina M. Carr, Secretary, City Planning Commission City Council will hold public hearings on the aforesaid applications on February 21, 2017, at 7:00 p.m., or as soon as the matters may be heard. Citizens are advised that the date on which these matters will be heard is a departure from the usual date on which such matters are heard by City Council. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled hearing. Stephanie M. Moon Reynolds, MMC, City Clerk Please publish in newspaper on Tuesday, January 31, 2017, and Tuesday, February 7, 2017. Please bill and send affidavit of publication to: Tina M, Carr Seerctar,y to the Board of Zoning Appeals Secretary to the Planning Commission Planning Coordinator Planning, Building & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1330 dna.cm@roanokeva.gov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 S ICNIANIE M. MOON REYNOLDS, MMC City Clerk C. Cooper Youell, IV Whitlow & Youell, PLC 28A Kirk Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Youell: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avumle, S. W., Room 456 Roanoke, Virginin 24011 -1536 Talephone: (540)853 -2541 Fox; (540)853 -1145 Smell: elerkugron,mkevu.gev February 3, 2017 CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy Ch, Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, February 13 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of PR Homes, LLC, and PRMC, LLC, to amend the Planned Unit Development Plan, for property located at 4402 Pheasant Ridge Road, S.W., and 4414 Pheasant Ridge Road, S.W., bearing Official Tax Map Nos. 5470302 and 5460124, respectively, previously rezoned to INPUD, Institutional Planned Unit Development District, pursuant to Ordinance No. 40371- 101915 on October 19, 2015. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Tuesday, February 21, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva oov, under "Roanoke Planning Commission News', following its meeting on February 13. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sinc ely, Stephanie M. Moon Re olds, MC Enclosure City Clerk c: PR Homes, LLC and PRMC, LLC, 34 Broad Street, Suite 200, Charleston, South Carolina 29401 HCP Virginia, Inc. Trustees of First Baptist Church Roanoke II Investors, Inc. Henry J. Claytor, Jr. Brixmor GA Apollo I Sub Holdings, LLC DNAL Holdings I, LLC Pheasant Ridge Office Buildings Eric W. and Hope M. Ratliff Paul Andrew and Joy Faye Paige Charles W. Rye Gloria M. Edwards Ruby Marie Muse Richard B. Webb, Jr. Ventas Pheasant Ridge, LLC Dear Ladies and Gentlemen: A public hearing has been advertised to be heard by the City Planning Commission on Monday, February 13 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of PR Homes, LLC, and PRMC, LLC, to amend the Planned Unit Development Plan, for property located at 4402 Pheasant Ridge Road, S.W., and 4414 Pheasant Ridge Road, S.W., bearing Official Tax Map Nos. 5470302 and 5460124, respectively, previously rezoned to INPUD, Institutional Planned Unit Development District, pursuant to Ordinance No. 40371 - 101915 on October 19, 2015. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Tuesday, February 21, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www roanokeva aov, under "Roanoke Planning Commission News ", following its meeting on February 13. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Owe Stephanie M. Moon eynolds, VMC City Clerk c: Barbara Duerk, President, Neighbors in South Roanoke, 2607 Rosalind Avenue, S. W., Roanoke, Virginia 24014 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephoue: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E-mail: elerk(n:mnnakvvn.gov CECELIA F. MCCOV City Clerk Deputy City Clark February 3, 2017 CECELIA T. WEBB, CMC Assisnult Deputy Ch, Clerk HCP Virginia, Inc. Trustees of First Baptist Church Roanoke II Investors, Inc. Henry J. Claytor, Jr. Brixmor GA Apollo I Sub Holdings, LLC DNAL Holdings I, LLC Pheasant Ridge Office Buildings Eric W. and Hope M. Ratliff Paul Andrew and Joy Faye Paige Charles W. Rye Gloria M. Edwards Ruby Marie Muse Richard B. Webb, Jr. Ventas Pheasant Ridge, LLC Dear Ladies and Gentlemen: A public hearing has been advertised to be heard by the City Planning Commission on Monday, February 13 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of PR Homes, LLC, and PRMC, LLC, to amend the Planned Unit Development Plan, for property located at 4402 Pheasant Ridge Road, S.W., and 4414 Pheasant Ridge Road, S.W., bearing Official Tax Map Nos. 5470302 and 5460124, respectively, previously rezoned to INPUD, Institutional Planned Unit Development District, pursuant to Ordinance No. 40371 - 101915 on October 19, 2015. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Tuesday, February 21, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www roanokeva aov, under "Roanoke Planning Commission News ", following its meeting on February 13. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Owe Stephanie M. Moon eynolds, VMC City Clerk c: Barbara Duerk, President, Neighbors in South Roanoke, 2607 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Department of Planning, Building and Development Room 188, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853.1730 Fax: (540) 853 -1230 Date: anuary23,2017 Est (si laet an that apil l• JAN 9 S 2017 ViTY DP RoANDKE PLANNING BUILDING & 11EVELOPMENT Submittal Number: Amended Application No. 1 ❑ Rezoning, Not Otherwise Listed ❑ Rezoning, Conditional ❑ Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District ROANOKE ❑ Amendment of Proffered Conditions Click Hereto Print ❑x Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Address: 02 Pheasant Ridge Road, SW and 4414 Pheasant Ridge Road, SW Official Tax No(s).: 5470302 & 5450124 Existing Base Zoning: With Conditions If multiple zones, lease manual) enter all districts. INPUD, Institutional Planned Unit Developmen ( P P Y ) ❑Without Conditions Ordinance No(s). for Existing Conditions (If applicable): 40371 - 101915 I x❑ Requested Zoning: INPUD, Institutional Planned With Conditions Proposed Memory Care Facility and Assisted Living Fa ❑Without Conditions Land Use: Name: PR Homes, LLC & PRMC, LLC Phone Number: 3014719119 Address: 34 Broad Street, Suite 200, Charleston, SC 29401 E -Mail: aholmes @smithpackett.com S tl_ A r. e4 L" c t_> Property Owners Signature: A- IcA t Informatlon (M dlMerent from owner): Name: Phone Number. Address: E -Mail: Applicant's Signature: AothoAzad Apart hNormatlon (KappUsill al- Name: IC. Cooper Youell, IV Phone Number: 5409047836 Address: 28A Kirk Avenue, SW, Roanoke, VA 24011 E -Mail: ryouell @whitlowyouell.com C Authorized Agent's Signature The fallowing must be submitted for all applications: r- Completed application form and checklist. F- Written narrative explaining the reason for the request. r Metes and bounds description, if applicable. F- Filing fee. For a rezoning not otherwise listed, the following must also be submitted: r- Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. For a condidonal rezoning, the following must also be submitted: r Written proffers. See the City's Guide to Proffered Conditions. V V -1 ROANOKE Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures. Please label as f- 'development plan' if proffered. For a planned unit developmard, rite blowing must also be submitted: F- Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. For a comprehnniw sign owday A 1- it' the following frost be submitted: r- Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the Citys Zoning Ordinance. For an amendment of profWW condhWis, the (Bowing must also be submitted: Amended development or concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures, r Iapplicable. r Written proffers to be amended. See the City's Guide to Proffered Conditions. r- Copy of previously adopted Ordinance. For a planrwd unit deralopment amendment, the following must also be submitted: Amended development plan meeting the requirements of Section 36.2.326 of the City's Zoning Ordinance. r Copy of previously adopted Ordinance. For a comprehensive sign overlay ammtdment, the following must also be submitted: F- Amended comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the Citys Zoning Ordinance. i- Copy of previously adopted Ordinance. For a proposal that requires a traffic impact study be submitted to the City, the following must also be submitted: 1- A Traffic Impact Study in compliance with Appendix &2(e) of the Citys Zoning Ordinance. For a proposal that requires a traffic impact analysis be submitted to VDOT, the following must also be submitted: r- Cover sheet. r- Traffic impact analysis. I- Concept plan. r- Proffered conditions, if applicable. F- Required fee. 'An electronic copy of this application and checklist can be found at www.roanokeva.gov /pbd by selecting 'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. WHITLOW & YOUELL PLC A T T O R N E Y S Michael E. Whitlow C. Cooper Youell, IV Direct Dial: (540) 904 -7835 Direct Dial: (540) 904-7836 mwhitlow @whitlowyouell.com cyouell @whitlowyouell.com Direct fax: (866) 684-7835 Direct fax; (866) 684 -7836 January 23, 2017 rymn, n 1 m/ C 1 Department of Planning, Building and Development Room 116, Noel C. Taylor Municipal Building 215 Church Avenue Roanoke, VA 24011 Re: Amendment No. lto Zoning Amendment Application — PR Homes, LLC and PRMC, LLC To whom it may concern: Please find attached the original executed Amendment No. I to Zoning Amendment Application filed by our clients, PR Homes, LLC and PRMC, LLC. Should you have any questions, please give me a call at 904 -7836. CCY:Igh Enclosure Sincerely, WHITLOW & YOUELL, PLC C .cam X� � ,, C. Cooper Youell, 1V RECEIVED JAN 23 2017 CITY OF ROANOKE PLANNING BUILDING 8 DEVELOPMENT (8890102/00104161.DOC;1) Post Office Box 779, Roanoke, Virginia 24004 • 26 W. Kirk Avenue, Roanoke, Virginia 24011 Tel: (540) 904-7830 • www.whitlowyouell.com Signature ofOwmer (Tax Map Parcel No. 5470302): PR Homes, LL V By: Its: $6'ei P rtrm� w8Sn2Ci! Signature ofOmcr (Tax Map Parcel No. 5460124): •ate• RECEIVED JAN E3 2017 CITY"BOANOKE PLANNING BUILDING 8 DEVELOPMENT (9990/01 /e0067805A0Cx;2) NARRATIVE TO AMENDMENT NO.1 PR Homes, LLC ( "PRH ") owns the property located at 4402 Pheasant Ridge Road, SW, City of Roanoke designated as official Tax Parcel No. 5470302 (the "PRH Property"). PRMC, LLC ( "PRMC') owns the adjacent property located at 4414 Pheasant Ridge Road, SW, City of Roanoke, designated as Tax Parcel No. 5460124 (the "PRMC Property'). Collectively, the PRH Property and the PRMC Property are referred to herein as the "Project". The Project was originally made up of nine parcels designated originally as Tax Map Nos. 5460124, 5470301, 5470302, 5470303, 5470304, 5470305, 5470306, 5470307 and 5470308. The parcels were combined and resubdivided pursuant to that certain plat prepared by Lumsden Associates, P.C., dated November 5, 2015, and entitled "Plat Showing the Combination and Resubdivision of Lots 1 thru 8, Block 11 Southern Hills Sec. 2, P.B. 3, PG. 55 and Lot 2A -1, M.B. 1, PG. 3050 -3051, Creating Hereon Lot 2A -1A (7.1594 AC.) and Lot 2A -1B (4.2170 AC.), Property of PR Homes, LLC', a copy of which is recorded in the Clerk's Office of the Circuit Court of the City of Roanoke as Instrument No. 150011059. The smaller parcel was subsequently conveyed by PRH to PRMC. Backarouml In August 2006, the Project was rezoned from MX, MX(c) and R -7 to MXPUD. The purpose of the rezoning was to permit the construction of six buildings containing 160 upscale condominium units. In 2007, the approved MXPUD Plan was amended to permit a variable width buffer behind the proposed retaining wall as shown on the Development Plan filed at the time to accommodate a storm water conveyance channel. Due to the crash of the condominium market, the MXPUD was amended in March 2013 to permit the construction of six apartment buildings and a clubhouse. In March 2015, the Project was rezoned from MXPUD to INPUD to permit the Project to be developed in two phases: a one story memory care facility and a four story assisted living facility. The elevations filed with the approved_ application showed that both buildings . would be constructed of "vinyl or fiber cement siding and trim ". Seven months later in October 2015, City Council approved the request by PRMC to amend the Development Plan for the Project to permit the location of the one story 64 unit memory care facility and the four story assisted- living facility to be flipped, and changes to the parking lot and circulation layout. The elevations included with the final application approved in October 2015 reflected that the assisted living . facility would be constructed with "fiber cement siding and trim ", while the memory care facility would remain constructed out of vinyl siding. Based on the review of the zoning files associated with the Project, coupled with the discussions with Planning Staff, there is no obvious explanation for the change to exclude . vinyl siding as an option for the assisted living facility. Reauested Change PRH and PRMC request that the previously proffered and approved Development Plan be amended to permit the construction of a three story assisted living facility as shown on the revised Development Plan attached hereto as Exhibit A -1. The Applicants also request that the assisted living facility be constructed with vinyl siding instead of fiber cement siding. RECEIVED JAN 2 S 2017 CITY OF ROANOKE 18 8 9 0/03 /0 01GW51.D0O( :1 ) PLANNING BUILDING & DEVELOPMENT The basis for the request to reduce the height . and lengthen . the building stems from the Virginia Department of Social Services' interpretation of the International Building Code as it relates to assisted living facilities. Specifically, an assisted living facility that contains more than three stories is classified as Group 1 -1 and unless the building is constructed out of steel a maximum of 5 non - ambulatory residents (a person that cannot exit a building without the assistance of another person) can be housed in the facility above the first floor. Due to the increased construction costs associated with the use of steel, a large percentage of the residents in this market could no longer afford care in the facility. In addition, although a four story facility could be constructed from wood, the disruption and stress of continually having to move residents around as they become non - ambulatory (temporarily or permanently) makes little sense —any time the number of non - ambulatory persons exceeds 5 an individual would either need to be moved to the first floor or to another facility. An assisted living facility that is three stories or less is designated, pursuant to the International Building Code, as Group I -1, Condition 2. Under this classification, the building may be constructed from wood and there is no limitation on the number of non - ambulatory persons on each floor. Being able to construct a facility that meets the Group 1 -1, Condition 2 classification assures more affordable housing to the elderly in Roanoke and surrounding communities and enables an ambulatory person to remain in the same room if he or she becomes non - ambulatory, greatly enhancing such persons quality of life. Similarly, the increased costs associated with using fiber cement sidinjil ly increases the costs of construction and lessens the overaltaffordability of the facility, As notedabove, vinyl sidingwas originally approved_by.City Council when the zoning ordinances were first amended to permit the construction of the memory care facility and the assisted living facility_ Moreover, vinyl siding is visually harmonious with the memory care facility and the bu_ild_ing . located on the hill directly behind_the.Project, Because the Applicants are strivingtp create a campus -like feel, the use of vinyl ties all three buildings together and accomplishes the desired goal. Based on the foregoing, the Applicants request the modification to the existing zoning ordinances to enable the assisted Irving facility to be constructed on the Project as shown on Exhibit A -1 and that the assisted living . facility be constructed with two floors of vinyl siding as shown on the revised elevations attached as Exhibit B -17 Impact to Surrounding Neighborhood The rezoning request will not significantly impact the surrounding areas from the current zoning The assisted living facility will be three stories instead of four. Because of the unanticipated increase in fill dirt removed from the PRMC Property and placed on the PRH Property in connection with the construction of the memory care facility, the height of the building will only decrease by roughly a foot. Revised elevations showing the proposed facility are attached as Exhibit B -1. Although the second and third floors will be constructed of vinyl siding based on the requested change, the use of materials are visually cohesive with the memory care facility and the building located on the hill behind the Project. In fact, the top two floors of the structure located on the hill behind the Project will be very similar to the top two floors of the proposed assisted living facilityEhe materialwsediAeor+nectienw th the .facility -will reA+aw- oncgangedand thelnuilding, -ether than- beiFFOeAgec -and onestery io e, 41t- basica4yJoekthe " s as �talreadyapproved, 188W/02/001D9o01.DXX;1I Based on the change in the elevation of the site, the location of the building has been moved away from Griffin Road by an approximate average . of m nimum of 3620 feet and by more than 3027 feet in some spots. In addition, the amount of reforestation area along the boundary of the Project adjacent to Griffin Road will actually increase and the impact on the viewshed should be reduced over time due to the additional vegetation. A revised cross section drawing is attached as Exhibit A -2. Although the building will be approximately 25-; feet closer to Van Winkle Road, the visual impact should be minimal. The attached Development Plan shows an increase of seven parking spots, however, the imperious surface area ratio has not changed. Having the assisted living facility closer to the memory care building will enable staff to move more easily between the buildings. And, it is anticipated, provided the budget will permit, that the facilities will be connected by an enclosed walkway as shown on Exhibit B -2. Lot Line Adiustment PRH and PRMC will cooperate and work together to finalize a lot line adjustment plat. The parties agree to convey the requisite land to the other as needed and shall execute a Deed of Exchange in the form attached hereto as Exhibit C to be recorded in the land records of the Clerk's Office of the Circuit Court of the City of Roanoke. Relationship to the City's Comprehensive Plan and the Southern Hills Neiahborhood Plan The requested changes to the existing ordinances are generally consistent with the Vision 2001 -2020 Comprehensive Plan and the Southern Hills Neighborhood Plan based on the following: 1. The proposed land use is consistent with the future land use plan identified in the Comprehensive Plan and will contribute to Roanoke's overall housing mix by providing senior housing. 2. The Development Plan shows a connectivity with the Pheasant Ridge Community through a walking trail and complementary exterior elevations. 3. The requested amendment supports the continued mixed density of the overall development of Pheasant Ridge. 4. The proposed plan has landscaping provided and the walking trails connect the development to adjacent parcels. 5. Although there is no connectivity to Griffin Road and Van Winkle Road, these rural roads are narrow with no sidewalks or adjacent areas for pedestrians to safely traverse and cannot handle any additional capacity. The benefit of having a connection is negated by the addition of the traffic on streets that cannot safely support the added traffic. 6. The Applicants have designed their plan to the extent reasonably possible to limit the construction on steep slopes and will work to assure adequate erosion control and storm water management measures. (8890102/002M51.00CX;1) Exhibit A -1 Attached Revised Development Plan i8890/03/00100051.WCx;If =9� Leo / , °� � ice¢- / •% . °m r J � e mmm J%p 1,f m. N m. �,y. �•^ u _ v UHIRT'A�V k s o.. � � I DEVELOPMENT PLAN S f PHEASANT RIDGE MEMORY CARE d ASSISTED LIVING y SMTH /PACKER MEO COM, LLC - a T Exhibit A -2 Attached Cross Section Drawing 16990 102 /00104051.WCC%:Ii SECTION LOCATION ;I LARGE DECIDUOUS TREES INCLUDING, BUT NOT LIMITED TO, RED MAPLE, SUGAR MAPLE, BLACK GUM, VALOW DAK. AND RIVER BIRGN. PLANTING SHALL BE IN A RANDOM SEQUENCE. E GRIFFIN ROAD NOTE: THIS EXHIBIT IS FOR ILLUSTRATIVE PURPOSES ONLY. THE FINAL LOCATION AND SPECIES OF PLANT MATERIALS WILL BE ESTABLISHED WITH THE STE DEVELOPMENT PLANS, AND ARE SUBJECT TO THE REVIEW AND APPROVAL OF ROANOKE CITY STAFF. Aw VARIABLE — MOTH — REFORESTATION AREA LYING FACIUTY Po (I �ITAIIM K WAIO Rtlli CWUE 6 SOEYAW: OLY) IMPROVED EXISTING STORMWATER CONVEYANCE CHANNEL WITH EC -3 MATTING a GRASS UMNG AMENDED: Jan. 23, 2017 EXHIBIT NA-2° LUMSDEN ASSOCIATES, P.C. 6A4 SRAMELEfON AVENUE O.0 XK :fig DAKt�I ~I` /I_I� V December 27, 2016 ENGINEERS - SURVEYORS PLANNERS NO RAIR K O VGINIA 24018 ANNE: : IK na<°10 SCALE: JAN t A 7nt7 NO SCALE ROANOKE, VIRGINIA E "' °" "' ° °' E MAIL, MAIL @LUMSDENPGCOM comm. NO.: 14 247 DEVELOPMENT Exhibit B -1 Attached Revised Elevations of Assisted Living Facility 18890 /02/ooIM51.00cx;iI 1J Ll M._�� 14 JJones Jones 0.RC- ILCi$�P.0 0�(�mto ■ M 1£ 41 RECE14'F_,� PHEASANT RIDGE ASSISTED LIVING �N „role ROANOKE, VIRGINIA °^�„ _Y SMITH /PACKE IOIIN�b�j IIIIAIi (MO dA!�All: Exhibit B -2 Elevation of Enclosed Corridor lee9a /02 /W1M51.00cx;1 i EXHIBIT a. RECEIVED JAN 23 2017 CITY OF ROANOKE PLANNING BUILDING & DEVELOPMENT Exhibit C Prepared by: Whitlow & Youell, PLC 28A W. Kirk Avenue Roanoke, VA 24011 Tax Map Numbers: Grantee's Address: THIS DEED OF EXCAHNGE is made this day of 2017, by and between PR HOMES, LLC, a Virginia limited liability company (referred to herein as "PRIP' and to be indexed as Grantor and Grantee), and PRMC, LLC, a Virginia limited liability company (referred to herein as "PRMC" and to be indexed as Grantor and Grantee). WITNESSETH THAT FOR AND IN CONSIDERATION of the sum of TEN DOLLARS ($10.00), cash in hand, paid by PRMC to PRH, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, PRH does hereby bargain, sell, grant and convey with General Warranty and Modem English Covenants of Title unto PRMC that certain real property with the appurtenances thereunto belonging, lying and being in the City of Roanoke, Virginia, and more particularly described as follows, to -wit: [INSERT LEGAL] This Deed is subject to all easements, reservations, restrictions and conditions of record affecting the hereinabove described property. To have and to hold said parcel of real property, together with all easements and appurtenances belonging thereto, unto PRMC, its successors and assigns foreir .. E C E B 1/ E D JAN 2 a 2017 CITY OF ROANOKE I8890 100 /WIMSIDOQ;1) PUNNING BUILDING & DEVELOPMENT THAT FOR AND IN CONSIDERATION of the sum of TEN DOLLARS ($10.00), cash in hand, paid by PRH to PRMC, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, PRMC does hereby bargain, sell, grant and convey with General Warranty and Modem English Covenants of Title unto PRH that certain real property with the appurtenances thereunto belonging, lying and being in the City of Roanoke, Virginia, and more particularly described as follows, to -wit: [INSERT LEGAL] This Deed is subject to all easements, reservations, restrictions and conditions of record affecting the hereinabove described property. To have and to hold said parcel of real property, together with all easements and appurtenances belonging thereto, unto PRH, its successors and assigns forever. [REMAINDER OF PAGE LEFT BLANK] t9evo 102/oo1oaos1.0oa;11 WITNESS the following signatures as of the date set forth above: PR Homes, LLC M Its: STATE OF CITY /COUNTY OF The foregoing instrument was acknowledged before me this day of 2017, by of PR Homes, LLC on behalf of the company. My Commission Expires: Registration No. STATE OF CITY /COUNTY OF Notary Pubic PRMC, LLC By: Its: The foregoing instrument was acknowledged before me this day of 2017, by of PRMC, LLC on behalf of the company. Notary Pubic My Commission Expires: Registration No. 18890/02 /001ow51.00cx:r I ZONING DISTRICT MAP s °'e 5470601 M vB v N 5470516 • - 4402 and 4414 / s� °:o °e IDPLIN RDo N ^ p 5a •o Pheasant Ridge Road SW 5470517 pe Q Official Tax Parcel: 5470302 't° N 5A70 and 5460124 •• . y" �, N N 5470518 v v "' o ^ 0 5470709 ®Area to be Rezoned i yip °S� a a 5470519 1221 s Mw BRISTOL RD 5p7p71° Zoning •... s. oo- x+4%0 547 p711 h AD: Airport Dev 0 5470407 o v / P y 5470401 5470404 0 CG, Commemial- General v°i 712 CLS: Commemiakarge Site ' p'` , 0a^ ° "' ° 5470408 5470 CN: Commercia4Neighborhood c 5470415 v v - D: Downtown A,1p'�° "� '� `� '•' 'n 1-1 Light Light lndustnal y oT GRI FFINIRD 1 -2: Heavy Industrial - IN: Instit.tbnel "N Oti °y ® INPUD. InotttNlDnal Planned Unit Dev ya9 Ory�O 5470302 yp ^O d ® IPl1D: Intlustdal Planned Unit Dev MX: Mixed Use • • a /��.♦ O WPUD: Mixed Use planned Unit Dev ;_�• • s `:' ~ • ..• R -12: Res Single- Family R -3'. Res Single -FamiN , - p • Nt n6 R -5. Res Single -FamiN REpSP y � 'C P GERD . - R -T. Res Single -FamiN g\D ♦� • s • / RA: Res- Agrlattural =�'"� � � � ,� r // 5460123 RM -1: Res Mixed Density Yv - Av�p5p T�RIUGf S1 RM -2 Ras Mixed Density G7° ^25 "y i`itp lP� - RMF Res Multifamily ♦ ' a 4• ROS'. Recreation and Open Spare s • ° �,�� w♦ IV Y,. ♦ • ,• s OF Urban Flex �'� /j ♦ - I g y s _ _ Conditional Zoning !o �� �!- / r 15480125 w �� N 0 100 200 Feet w�E �� �'k �' ��� Department of Planning, Building and Development Room 166, Ncel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (f5440) 853 -1730 Fax: (540) 8531230 N Date: G m v L .11 LOl to Raapaat (aalaet all that apply): ❑ Rezoning, Not Otherwise Listed ❑ Rezoning, Conditional DEC E7 2016 CITY OF ROANOKE Click Here to Print PLANNING BUILDING & Submittal Number. ❑ Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District Piriltiforty Information: ❑ Amendment of Proffered Conditions ❑x Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Address: 4402 Pheasant Ridge Road, SW & 4414 Pheasant Ridge Road, SW Official Tax No(s).: 15470302 & 5460124 Existing Base Zoning: INPUD, Institutional Planned Unit ❑ With Conditions Development (If multiple zones, please manually enter all districts.) ❑ Without Conditions Ordinance No(s). for Existing Conditions (If applicable): 0371 -10191 s ❑x With Conditions Proposed Requested Zoning: IPDD, Industrial Planned Unit E] Without Condkions Land Use: Property Owner Information: Memory Care Facility &Assisted Living FacIs Name, PR Homes, LLC & PRMC, LLC Phone Number: +1 (301) a71 -9179 Address: 34 Broad Street, Suite 200, Charleston, SC 29401 E -Mail: aholmes @smithpackeltcom 'Sit AnriiLHLi0 Property Ovmefs Signature: AopllentjpfffiID1t (4p_(IT- d1[(filAs_ m-illo a nw); Name: Phone Number. Address: E -Mail: Applicants Signature: Name: IC. Cooper Youell, IV Phone Number +1(540)9047836 Address: 128A Kirk Avenue, SW, Roanoke, VA 24011 E -Mail: cyouell@whitlowyouell.com C. can.. , Authorized Agents Signature: The following must be submitted for all applications: ROA N O K E r Completed application form and checklist. • Written narrative explaining the reason for the request. • Metes and bounds description, if applicable. r Filing fee. For a rezoning not otherwise listed, the following must also be submitted: r Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. For a conditions] rezoning, the following must also be submitted: F- Written proffers. Sea the Citys Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as r 'development plan' ff proffered. For a panned unit development, the following must also be submitted: F- Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. For a comprehensive sign overlay dWct, the following must be submitted: I— Cornprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance. For an amendment of proffered conditions, the following must also be submitted: Amended development or concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures, F- if applicable. F- Written proffers to be amended. See the City's Guide to Proffered Conditions. F- Copy of previously adopted Ordinance. For a panned unit development amendment, the following must also be submitted: r Amended development plan meeting the requirements of Section 36.2326 of the City's Zoning Ordinance. F Copy of previously adopted Ordinance. For a comprehensive sign overlay amendment, the following must also be submitted: F- comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the Citys Zoning Ordinance. F Copy of previously adopted Ordinance. For a proposal that requires a traffic Impact study be submitted to the City, the following must also be submitted: r ATraffic Impact Study in compliance with Appendix &2(e) of the City's Zoning Ordinance. For a proposal that requires a traffic Impact analysis be submitted to VDOT, the following must also be submitted: F- Cover sheet. F- Traffic impact analysis. r- Concept plan. F- Proffered conditions, if applicable. F' Required fee. 'An electronic copy of this application and checklist can be found at v .rosnokeva.gov /pbd by selecting'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specified by stag. WHITLOW RECEIVED & YOUELL PLc DEC 2 7 2016 A T T O R N E Y S CITY OF ROANOKE PLANNING BUILDING 8 Michael B. Whitlow O. Cooper Youell, IV DEVELOPMENT Direct Dial: (540) 904-7835 Direct Dial: (540) 904 -7836 mwhitlow @whitlowyoueB.com cyoueR @whitlowyoueR.mm Direct fax: (866) 684-7835 Direct fax: (866) 684 -7836 December 27, 2016 HAND DELIVERED Department of Planning, Building and Development Room 116, Noel C. Taylor Municipal Building 215 Church Avenue Roanoke, VA 24011 Re: Rezoning Application - PR Homes, LLC and PRMC, LLC To whom it may concern: Enclosed please find a Zoning Amendment Application filed on behalf of our clients, PR Homes, LLC and PRMC, LLC. We have also enclosed two checks in the amounts of $1,000 for the filing fee and $500 for the legal advertisement fee. Should you have any questions, please give me a call at 904 -7836. Sincerely, WHITLOW & YOUELL, PLC CL C. Cooper Youell, V CCY:Igh Enclosure 18890 /OVOOIO3679.D0C;1) Post OffiCe Box 779, Roanoke, Virginia 24004 • 26 W. Kirk Avenue, Roanoke, Virginia 24011 Tel: (540) 904-7830 - www.whitlowyouell.com Signature Page to Zoning Amendment Application Signature of Owner (Tax Map Parcel No. 5470302): PR Homes,, LLC By: Its: Ytt.. fl.errn /{M.rhv Signature ofOwner (Tax Map Parcel No. 5460124): PRMC, LLJCC By 19 tea90/01/00a7805.D0Cx;2l Zoning Amendment Application PR Homes, LLC & PRMC, LLC Tax Nos. 5460124 & 5470302 City of Roanoke, Virginia (� /Oz=IOM5.Dmj 1 ATTACHEMENTS 1. Legal Description Z. Narrative 3. Existing Ordinance {88W/03/00103M5.00Cx;1 I Lt(vAlm OLUMPTION BEGINNING at an existing iron pin lying on the northerly right -of -way of the terminus of Pheasant Ridge Road, SW, a variable width public right -of -way, and Pheasant Ridge Road, SW, a 40 -foot private right -of- way, common corner of the property of Brixmor GA Apollo I SUB LLC (Instrument # 120009239) and the herein described tract; thence leaving the said northerly right -of -way of Pheasant Ridge Road, SW and with the common line of the aforesaid property of Brixmor GA Apollo 1 SUB LLC the following two (2) courses; N 38° 34' 31" W for a distance of 79.17 feet to an existing iron pin; thence N 38° 31' 40" W for a distance of 81.27 feet to an existing iron pipe at the corner of the property of Paul Andrew Paige and Joy Faye Paige (Instrument If 0020005882); thence leaving the said property of Brixmor GA Apollo I SUB LLC and with the line of the aforesaid property of Paul Andrew Paige and Joy Faye the following four (4) courses; N 51° 32' 17" E for a distance of 207.12 feet to an existing iron pipe; thence N 49° 35' 06" E for a distance of 311.86 feet to a point; thence N 42° 58' 32" W for a distance of 6.89 feet to a point; thence with a curve to the right having a delta angle of 135° 00' 00 ", a radius of 14.50 feet, a chord bearing and distance of N 24° 31' 28" E, 26.79 feet to a point on the southerly right -of -way of Griffin Road, SW, a 50- foot public right -of -way; thence leaving the said property of Paul Andrew Paige and Joy Faye with the southerly right -of -way of Griffin Road, SW the following four (4) courses; S 87° 58' 32" E, passing an existing iron pin at a distance of 154.37 feet, a total distance of 275.04 feet to a point; thence with a curve to the left having a delta angle of 19° 27'10", a radius of 116.57 feet, chord bearing and distance of N 82° 17'53" E, 39.39 feet to a point; thence N 72° 35' 28" E, passing an existing iron pin at a distance of 141.04 feet and passing an iron pin at a distance of 230.95 feet, a total distance of 344.46 feet to a point; thence with a curve to the right having a delta angle of 68° 49'43", a radius of 73.21' feet, a chord bearing of S 72° 59' 40" E, 82.75 feet to a point at the southwesterly intersection of the said Griffin Road, and the westerly right -of -way of Van Winkle Road, SW, a 50 -foot public right -of -way; thence leaving the southerly right -of -way of the said Griffin Road, SW and with the aforesaid westerly right -of -way of Van Winkle Road, SW, 5 38° 34'49" E fora distance of 220.07 feet to corner of Lot 9, Block 11, Section 2, Southern Hills (Plat Book 3, Page 55), the property of Terry Leo Edwards (Instrument #060004328); thence leaving the said westerly right -of -way of Van Winkle Road and with the line of the aforesaid property of Terry Leo Edwards, S 51° 15' 28" W for a distance of 199.80 feet to a point on the property line of the property of Roanoke IL Investors LLC (Instrument # 120005370); thence leaving the said property of Terry Leo Edwards and with the line of the aforesaid property of Roanoke IL Investors LLC the following four (4) courses; N 38° 31'23" W for a distance of 50.45 feet to an existing iron pin; thence S 44° 05' 23" W for a distance of 199.10 feet to a point; thence 5 63° 46' 17" W for a distance of 372.94 feet to a point; thence S 23° 35' 16" W for a (ae9a/e]/a01IXi69 &DOIX;11 distance of 354.15 feet to a point on the northerly right -of -way of the aforesaid Pheasant Ridge Road, SW; thence leaving the said property of Roanoke IL Investors LLC and with the line of the northerly right -of- way of the aforesaid Pheasant Ridge Road, SW the following seven (7( courses; N 27° 24' 40" W for a distance of 57.33 feet to a point; thence with a curve to the left having a delta angle of 24° 44' 04 ", a radius of 230.00 feet, a chord bearing and distance of N 39° 46'42" W, 98.52 feet to a point; thence N 52" 08'44" W for a distance of 68.27 feet to a point; thence with a curve to the right having a delta angle of 34° 29'37", a radius of 105.00 feet, a chord bearing and distance of N 34° 53' 56" W, 62.26 feet to a point; thence N 17° 39' 07" W for a distance of 31.00 feet to a point; thence with a curve to the left having a delta angle of 91° 34' 57 ", a radius of 130.00 feet, a chord bearing of N 63° 26' 35" W, 186.37 feet to a point; thence 5 70° 45'56" W for a distance of 8.37 feet to an existing iron pin, the POINT OF BEGINNING, containing 11.3764 acres. 18890/O1(003a3S&000G1) NA�R-r�v� NARRATIVE PR Homes, LLC ( "PRH ") owns the property located at 4402 Pheasant Ridge Road, SW, City of Roanoke designated as official Tax Parcel No. 5470302 (the "PRH Property'). PRMC, LLC ( "PRMC') owns the adjacent property located at 4414 Pheasant Ridge Road, SW, City of Roanoke, designated as Tax Map Parcel No. 5460124 (the "PRMC Property'). Collectively, the PRH Property and the PRMC Property are referred to herein as the "Project". The Project was originally made up of nine parcels designated originally as Tax Map Nos. 5460124, 5470301, 5470302, 5470303, 5470304, 5470305, 5470306, 5470307 and 5470308. The parcels were combined and resubdivided pursuant to that certain plat prepared by Lumsden Associates, P.C., dated November 5, 2015, and entitled "Plat Showing the Combination and Resubdivision of Lots 1 thru 8, Block 11 Southern Hills Sec. 2, P.B. 3, PG. 55 and Lot 2A -1, M.B. 1, PG. 3050 -3051, Creating Hereon Lot 2A -1A (7.1594 AC.) and Lot 2A -1B (4.2170 AC.), Property of PR Homes, LLC ", a copy of which is recorded in the Clerk's Office of the Circuit Court of the City of Roanoke as Instrument No. 150011059. The smaller parcel was subsequently conveyed by PRH to PRMC. Background In August 2006, the Project was rezoned from MX, MX(c) and R -7 to MXPUD. The purpose of the rezoning was to permit the construction of six buildings containing 160 upscale condominium units. In 2007, the approved MXPUD Plan was amended to permit a variable width buffer behind the proposed retaining wall as shown on the Development Plan filed at the time to accommodate a storm water conveyance channel. Due to the crash of the condominium market, the MXPUD was amended in March 2013 to permit the construction of six apartment buildings and a clubhouse. In March 2015, the Project was rezoned from MXPUD to INPUD to permit the Project to be developed in two phases: a one story memory care facility and a four story assisted living facility. Seven months later in October 2015, City Council approved the request by PRMC to amend the Development Plan for the Project to permit the location of the one story 64 unit memory care facility and the four story assisted - living facility to be flipped, and changes to the parking lot and circulation layout. Requested Change PRH and PRMC request that the previously proffered and approved Development Plan be amended to permit the construction of a three story assisted living facility as shown on the Development Plan attached hereto as Exhibit A -1. The basis for the request stems from the Virginia Department of Social Services' interpretation of the International Building Code as it relates to assisted living facilities. Specifically, an assisted living facility that contains more than three stories is classified as Group 1 -1 and unless the building is constructed out of steel a maximum of 5 non - ambulatory residents (a person that cannot exit a building without the assistance of another person) can be housed in the facility above the first floor. Due to the increased construction costs associated with the use of steel, a large percentage of the residents in this market could no longer afford care in the facility. In addition, although a four story facility could be constructed from wood, the disruption and stress of continually having to move residents around as they become non- ambulatory (temporarily or permanently) makes little sense — any time the number of non - ambulatory persons exceeds 5 an individual would either need to be moved to the first floor or to another facility. fU90/03100103Wu.00C;Z1 An assisted living facility that is three stories or less is designated, pursuant to the International Building Code, as Group 1 -1, Condition 2. Under this classification, the building may be constructed from wood and there is no limitation on the number of non - ambulatory personson each floor. Being able to construct a facility that meets the Group 1 -1, Condition 2 classification assures more affordable housing to the elderly in Roanoke and surrounding communities and enables an ambulatory person to remain in the same room if he or she becomes non - ambulatory greatly enhancing such person's quality of life. Based on the foregoing, the Applicants request the modification to the existing zoning ordinances to enable the assisted living facility to be constructed on the Project as shown on Exhibit A -1. Impaict to Surrounding Neghborhood The rezoning request will not significantly impact the surrounding areas from the current zoning. The assisted living facility will be three stories instead of four. Because of the unanticipated increase in fill dirt removed from the PRMC Property and placed on the PRH Property in connection with the construction of the memory care facility, the height of the building will only decrease by roughly a foot. Revised elevations showing the proposed facility are attached as Exhibit B -1. The materials used in connection with the facility will remain unchanged and the building, other than being longer and one story lower, will basically look the same as that already approved. Based on the change in the elevation of the site, the location of the building has been moved away from Griffin Road by a minimum of 16 feet and by more than 30 feet in some spots. In addition, the amount of reforestation area along the boundary of the Project adjacent to Griffin Road will actually increase and the impact on the viewshed should be reduced overtime due to the additional vegetation. A revised cross section drawing is attached as Exhibit A -2. Although the building will be approximately 17 feet closer to Van Winkle Road, the visual impact should be minimal. The attached Development Plan shows an increase of seven parking spots, however, the imperious surface area ratio has not changed. Having the assisted living facility closer to the memory care building will enable staff to move more easily between the buildings. And, it is anticipated, provided the budget will permit, that the facilities will be connected by an enclosed walkway as shown on Exhibit B-2. Lot line Adjustment PRH and PRMC will cooperate and work together to finalize a lot line adjustment plat. The parties agree to convey the requisite land to the other as needed and shall execute a Deed of Exchange in the form attached hereto as Exhibit C to be recorded in the land records of the Clerk's ice of the Circuit Court of the City of Roanoke. Relationship to the Cltv's Comprehensive Plan and the Southern Hills Neighborhood Plan The requested changes to the existing ordinances are generally consistent with the Vision 2001 -2020 Comprehensive Plan and the Southern Hills Neighborhood Plan based on the following: 1. The proposed land use is consistent with the future land use plan identified in the Comprehensive Plan and will contribute to Roanoke's overall housing mix by providing senior housing. JMx0 /03/MM3M.D0CI;31 2. The Development Plan shows a connectivity with the Pheasant Ridge Community through a walking trail and complementary exterior elevations. 3. The requested amendment supports the continued mixed density ofthe overall development of Pheasant Ridge. 4. The proposed plan has landscaping provided and the walking trails connect the development to adjacent parcels. S. Although there is no connectivity to Griffin Road and Van Winkle Road, these rural roads are narrow with no sidewalks or adjacent areas for pedestrians to safely traverse and cannot handle any additional capacity. The benefit of having a connection is negated by the addition of the traffic on streets that cannot safely support the added traffic. 6. The Applicants have designed their plan to the extent reasonably possible to limit the construction on steep slopes and will work to assure adequate erosion control and storm water management measures. (8a90/@/MI03M.D00(;2 f Exhibit A -1 Attached Development Plan WW /e2/00103683.D ;2) y I( T". Y3 f ° EXHIBIT DEVELOPMENT PLAN H PHEASANT RIDGE "9 MEMORY CARE && A SSS ED LIVING i Exhibit A -2 Attached Cross Section Drawing 18a90/n2/00103683.DOIX;21 SECTION LOCATION LARGE DECIDUOUS TREES INCLUDING, BUT NOT LIMITED 70, RED MAPLE, SUGAR MAPLE, BLACK GUM, WILLOW OAK, AND (AVER BIRCH. PLANTING SHALL BE N A RANDOM SEQUENCE GRIFFIN ROAD NPROVED EXISTING STORYWATER CONVEYANCE CHNWEL NTH EC -7 MATTING G GRASS LANNG NOTE: THIS EXHIBIT IS FOR ILLUSTRATIVE PURPOSES ONLY. THE FINAL LOCATION AND SPECIES OF PLANT MATERIALS WILL BE ESTABLISHED PATH THE SITE DEVELOPMENT PLANS. AND ARE SUBJECT TO THE RENEW AND APPROVAL OF ROANOKE CITY STAFF. VARIABLE — MOTH — REFORESAATION AMENDED: Dec. 20, 2016 UMNG Mx AEPIEYI TAT1O1 Q WnnMS t FOfTE CDOM IS SOK x MY) EXHIBIT "A -2" I LUMSDEN ASSOCIATES, P.C. ENGINEERS - SURVEYORS PLANNERS RA Box ONe I 6Gi BPO BOX 206pV` "U` Mo " "oMe, V4M "ILA zMO,N vHO"e: Isom' 'A i DATE: September 4, 2015 SCALE: NO SCALE ROANOKE, VIRGINIA @° MsoFNVC.com 1 COMM. NO: 4 247 Exhibit B -1 Attached Elevations of Assisted Living Facility I0a90/03/00103"3.000X;2) - - - ■■ ■■ ■■ ri■ . o �■ 1, e e , `ie ■■ ■■ rr mr rr s�- atr �m er rm - .u, ■r rr - sue• SIBM. •` + s Exhibit B -2 Elevation of Enclosed Corridor {0000/02/00103603.000x;21 M Exhibit C Prepared by: Whitlow & Youell, PLC 28A W. Kirk Avenue Roanoke, VA 24011 Tax Map Numbers: Grantee's Address: THIS DEED OF EXCAHNGE is made this day of , 2017, by and between PR HOMES, LLC, a Virginia limited liability company (referred to herein as "PRH" and to be indexed as Grantor and Grantee), and PRMC, LLC, a Virginia limited liability company (referred to herein as "PRMC" and to be indexed as Grantor and Grantee). WITNESSETH THAT FOR AND IN CONSIDERATION of the sum of TEN DOLLARS ($10.00), cash in hand, paid by PRMC to PRH, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, PRH does hereby bargain, sell, grant and convey with General Warranty and Modern English Covenants of Title unto PRMC that certain real property with the appurtenances thereunto belonging, lying and being in the City of Roanoke, Virginia, and more particularly described as follows, to-wit [INSERT LEGAL] This Deed is subject to all easements, reservations, restrictions and conditions of record affecting the hereinabove described property. To have and to hold said parcel of real property, together with all easements and appurtenances belonging thereto, onto PRMC, its successors and assigns forever. (8890/02/003036 i0 CX;1) THAT FOR AND IN CONSIDERATION of the sum of TEN DOLLARS ($10.00), cash in hand, paid by PRH to PRMC, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, PRMC does hereby bargain, sell, grant and convey with General Warranty and Modem English Covenants of Title unto PRH that certain real property with the appurtenances thereunto belonging, lying and being in the City of Roanoke, Virginia, and more particularly described as follows, to -wit: [INSERT LEGAL] This Deed is subject to all easements, reservations, restrictions and conditions of record affecting the hereinabove described property. To have and to hold said parcel of real property, together with all easements and appurtenances belonging thereto, unto PRH, its successors and assigns forever. [REMAINDER OF PAGE LEFT BLANK] (8890/O2/W10388I. ;1) WITNESS the following signatures as of the date set forth above: PR Homes, LLC IN Its: STATE OF CITY /COUNTY OF The foregoing instrument was acknowledged before me this day of ,2017, by of PR Homes, LLC on behalf of the company. My Commission Expires: Registration No. STATE OF CITY /COUNTY OF Notary Pubic PRMC, LLC By: Its: The foregoing instrument was acknowledged before me this day of 2017, by of PRMC, LLC on behalf of the company. Notary Pubic My Commission Expires: Registration No. [B890/02/00103683.aOC(;il 6AIdaTIN(a vRO��ct IN IIfit COUNCII, OP TFfIi CITY OP ROANOKE, VIRGINIA The 19th day of October, 2015. No. 40371- 101915. AN OR DINANCb m amend §36.2 -100, Code of the City of Roanoke (1979), asamended, and the O(Ficial Inning Map City of.Roanokc, Virginia, dated December 5, 2005, as amended, to amend the htslitutionaI Planncd Unit Development Plan, as it penalns to 4414 Pheasant Ridge Road, S. W, bearing Official Tax Map No. 5460124; 4345 Griffin Road, S.W., beating Official Tax Map No. 5470302; tour umddressed lots on Gri ffio Road, S. W „Haring Otiicial Tax Map Nos. 5470Ma 5470303, 5470304, 5470305, and three unaddressed lots on Van WiNde Road, S. W., bearing Official 1 ax Map Nos. 5470306, 5470307, 5470308; and dispensing with the second reading of this ordinance by title. WHEREAS, PRMC, LLC, has made application to the Council of the City of Roanoke, Virginia ( "City Council "), to amend the Institutional Planned pnit Development Plan ('Tian "), to Perm" construction of buildings housing a memory care facility and assisted living facility for seniors as previously permitted by Ordinance No. 40190-031615, adopted by City Council on March 16, 2015, as Such Plan pertains to the parcels beating Official Tax Map Nos. 5460124, 5470301, 5470302, 5470303, 5470304, 5470305, 5470306, 5470307, and 5470308; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of Ore City of Roanoke (1979), as amended, and alter conducting a Public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was helot by City Council on such application at its meeting on October 19,2015 after due and timely notice thereof as required by §3Q-540, Code ofthe City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opponmJ* to be heard, both Forand against the amendment of the Plan proffered as a condition of dte condamnal rezoning, for the properties desen bed as Official Tax Map Nos. 5460324. 54703()I, 5470302, 5470303, 5470304, 5470305, 5470306. 5470307, and 5470308; and W[IERl> S' this Council, nRcr considering the aforesaid application, the recommendation made to the Council by the planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, genet'-,] welfare and good zoning practice, require the amendment of the Plan as it pertains to theparcels bearing Official fax Map Nos. 5460124, 5470301, 5470302, 5470303, 5470304, 5470305, 5470306, 5470307, and 5470308, as herein provided. THF,REFORF, BE IT ORDAINED by the Council of the City of Roanoke that: ]. Section 36.2- 100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect the amendment of the Plan as it pertains to 4414 Pheasant Ridge Road, S. W„ hearing Official Tax Map No. 5460124; 4345 Griffn Road, S. W., bearing Official Tax Map No. 5470302; and four unaddressed lots on Griffin Road, bearing Official fax Map Nos, 5470301, 5470303, 5470304, 5470305; and three unaddressed lots on Van Winkle Road, bearing Official Tax Map Nos. 5470306, 5470307 and 5470308, as set forth in the Zoning Amendment Amended Application No. I dated September 22, 2015, 2. Pursuant to the provisions of Section 12 ofthl( "y Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST City Clerk, AMnend P"D-Pl 'Ridge -flip property2dnc ZONING DISTRICT MAP 96 5470601 '- s Yoo o'o JOPLIN RD N 5470516 4402 and 4414 e moo > m ° > o Pheasant Ridge Road SW sy p1 e s 0 0 N 5470517 0�os N Official Tax Parcel: 5470302 - �pt0h 5A"I and 5460124 , . - N N 0 N 547051e N o�p9 ®Area to he Rezoned 5470519 BRISTOL RD Zoning a o A00�11 5 AD: Aimed Dev ypb 5470401 ° 5470404 5470407 - CG: Commemml-General phi A� CLS'. Commeecialiarge Site 5470 408 5 CN: Commercial-Neighborbootl ^0204 ON 5470415 r n n r n - D: Downtown ".-- 1 -1: Light industrial 50. 0200 GRIFFI NERD I -2: Heavy intlust'al 5M� p20N 9y� N _ IN: Institutional 05 ST, N ® INPUD'. Institutional Planned Unit Dev ix,�0'L 00 5 1,A 6T 5870302 ® IPUD: Industrial Planned Unit Dev MX: Mixed Use Q WPUD'. Mixed Use Planned Unit Dev R -12: Res Single-Famay em R -3: Res Single -Family R -5'. Res SinglrFamiy � R4: Res Single -Famiy RA: Res - Agricultural RM -1 Res Mixed Density - RM -2: Res Mixed Density 5p RMF: Res Multifamily _ ROS Recreation and Open Space L Y JS' - OF Udan Flex Conditional Zoning C WQr� JAN�y1 r\ E 0 100 200 Feet SSSSSSVVVVVVffffff OINPUD : Institutional: Planned Unit Dev .j 0r6140371-072015 2rclal Large i t flf° x ke C C ��2 0� - Use Conditional h�t>'FC'E'� �� Ord #39280 X121911 `h, III RIDGE Sk Mlxe I.V ditiorial �� MX(c)wMixed Use 4898f i Conditional Ord #32815- 020596 MX(c)�Mixed neral Md�c):.Mized Use Conditiona Use,Corfditional Ord #37405 -0515( Ord #34532 = 110199 CITY OF ROANOKE OFFICE OF THE CITY CI,ERK 215 Church Avenue, S. W., Snit• 456 Rmmoke, Virginia 24011 -1536 qV '1 OlpLnnc (541) 853 -2541 F.— (54(1)853 -1145 %I'II'IIANILKA1(1(1N RE) N(LDS,5101( 14n1311: flu-' llb /rm,nNmr,,.u,,,' ('6('I(IAAKN1(MY ('it, ('h, k Ilapiny City Clerk February 23, 2017 A%Iishitl Mpnly(il, ('Icrk Terry W. Cundiff 361 Elm Avenue, S. W., Apartment 1 Roanoke, Virginia 24016 Dear Mr. Cundiff: I am enclosing copy of Ordinance No. 40770 - 022117 rezoning certain property located at 436 Elm Avenue, S.W., designated as Official Tax Map No. 1020603, from RM -1, Residential Mixed Density District, to MX, Mixed Use District, as set forth in the Zoning Amendment Application No. 1 dated December 22, 2016. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Tuesday, February 21, 2017, and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Piedmont Property, LLC, 540 Ellett Road, Christiansburg, Virginia 24073 Marian M. Ali, 431 Elm Avenue, S. W., Roanoke, Virginia 24016 CM By Design, Inc., 1947 Bridle Lane, S. W., Roanoke, Virginia 24018 ADN Investments, LLC, 2002 Country Club Road, Troutville, Virginia 24175 Randall T. Mitchell, P. O. Box 8025, Roanoke, Virginia 24014 Joe Kraft, President, Old Southwest, Inc., 641 Walnut Avenue, S. W., Roanoke, Virginia 24016 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Ian Shaw, Agent, City Planning Commission Tina Carr, Secretary, City Planning Commission IN 11II[ CO INCII, (T I I Ik CITY OI ROANOKE. VIRGINIA The 21st day of Pebruary, 2017. AN ORDINANCI�. to rclOnc Cerra nprop ultyllocatcd at 436 Elm AVCnne, S.W., tram RM -I. Residential Mixed Density Districl, to MX. Mixed Use Distrim and dispensing with the second reading of this ordinance by title. U'I ll IWAS, I cn c W. Cundinl has made application to the Council ofthe City of Roanoke, Virginia ( °City Council"). to hate the property located u 436 Elm Avenue, S.M., bearing Official "fax Map No. 1020603, rersmed I}om RM -1. Residential Mixed Density District, to MX. Mixed Use Dislrict; WIIFRFAS. the City planning Conmtission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and alter conducting a public hearing on the matter, has made its recommendation to City Council: WIIERE.AS, a public hearing Was held by City Council on such application at its mucting on I :ebruary 21, 2017, after due and timely notice thereof as required by §36.2- 340, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this C01111e1L. aRer considering the aforesaid application, the recommendation made to City Council by the planning Commission, the City's Comprehensive Plan. and the matters presented at the public hearing, finds that the public necessity.. convenience, general welfare and good zoning practice, require the rezoning of the suhiccI pIoperIN, and for those reasons. is of the opinion that the hcreinnftcr dcscribnl property should be rcioIIed as herein provided. I I IIiRI[PO121 ?, 13I+ fh ORI MIN FD by the ('ouocil of file ('i(� of Roanol.e thaC Section 36.°_ -1()0. Cock of the City of Rounokv ( I979), as a III ndccl, and the Official Zoning Map. City of Rounol.c, Virginia. doled DCCenflm 5, 2005, as amended, be amended to reflect than Official "fax Map No. 1070603, located at 436 Llm AVCnLIC. S.W., be and is haehy rezoned hom RM -I, Residential Mixed Density District, III MX, Mixed Use District us set forth in the Zoning Amendment Application No. I (title(] Dcccmhcr 22. 2016. -'. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATITS I' ty ('Ici1 Rcxunc ei ihuuI pmfi'ers- 436F In, -,lN, I b, Q) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 21, 2017 Subject: Application by Terry W. Cundiff to rezone property located at 436 Elm Avenue, S.W., bearing Tax No. 1020603, from RM -1, Residential Mixed Density District, to MX, Mixed Use District. Recommendation The Planning Commission held a public hearing on Monday, February 13, 2017. By a vote of 6 - 0, the Commission recommended approval of the rezoning request, finding that the Original Application is consistent with the City's Comprehensive Plan, Old Southwest Neighborhood Plan, and Zoning Ordinance as the subject property will be used in a manner appropriate to the surrounding area. Application Information Request: Rezoning Owner: Terry W. Cundiff Applicant: Terry W. Cundiff Authorized Agent: None City Sta Person: Katharine Gray, Land Use Site Address /Location: 436 Elm Avenue, S.W. MDistrict Official Tax Nos. 1020603 Site Area: 0.1506 acres Existin Zonin RM -1, Residential Mixed D Proposed Zoning MX, Mixed Use District Existing Land Use: Mixed use building Proposed Land Use: Dwellin , two-family Neighborhood Plan: Old Southwest Neighborhood Plan Specified Future Land Use: Village Center Filing Date: Original Application: December 22, 2016 Background The building at 436 Elm Avenue, S.W., was constructed in 1925 as a single - family dwelling. The building was converted to a two- family dwelling in 1985 as permitted by the C -1 zoning that existed at that time. In 1988, a business license for the bottom unit was issued by the City of Roanoke Commissioner of Revenue's office making the building a mixed use building. The property was rezoned from C -1, Office District, to RM -1, Residential Mixed Density District, during the 2005 Comprehensive Rezoning and the existing use became non- conforming. The current owner would like the building to be used as a duplex. Two - family residential uses are permitted with a special exception in the RM -1 District, but the lot area of the property does not meet the development standard (density) for two dwelling units. In December of 2016, the applicant met with staff to discuss the possibility of amending the zoning of the property to permit a duplex in place of the commercial and residential mixed use building. Considerations The property is located in a designated village center area of Old Southwest. The use for over twenty years has been a mixed use building with both commercial and residential uses. The zoning of the parcel does not reflect the more intensive uses permitted within a village center area designation. Surrounding Zoning and Land Use: Compliance with the Zoning Ordinance: The purpose of the MX District is to accommodate residential uses, office uses, and support services within the same district. The intent of the district is that no retail sales uses be permitted and that the district facilitates a harmonious mixture of office and residential uses. The regulations of the district are intended to protect the character and scale of such a mixed -use development pattern by permitting low - intensity development at a scale that recognizes and respects residential patterns of development. Zoning District Land Use North CN, Commercial- Neighborhood District; Office MX, Mixed Use District; and RM -1, Residential Mixed Density District South RM -1, Residential Mixed Density District Dwelling, two - family, and vacant M -1, Residen tial Mixed Density District; Dwelling, two - family; mixed qttt nd MX, Mixed Use District use buildin ; and office N, Commercial - Neiqhborhood District Dwellina. multifamily Compliance with the Zoning Ordinance: The purpose of the MX District is to accommodate residential uses, office uses, and support services within the same district. The intent of the district is that no retail sales uses be permitted and that the district facilitates a harmonious mixture of office and residential uses. The regulations of the district are intended to protect the character and scale of such a mixed -use development pattern by permitting low - intensity development at a scale that recognizes and respects residential patterns of development. The future development of the property is subject to dimensional and development standards of the ordinance. Since the property is located within the H -2 Overlay District, any modifications to the site or building require approval from the Architectural Review Board. Conformity with the Comprehensive Plan and Neighborhood Plan Both Vision 2001 -2020 and the Old Southwest Neighborhood Plan encourage the redevelopment of properties within village center areas. The rezoning will allow the use of the property in a manner appropriate to the surrounding area. Relevant policies and action items in the comprehensive plan include: NH P2. Neighborhoods as villages. Neighborhoods will function as villages, offering opportunities to live, work, shop, play, and interact in a neighborhood setting. EC P6. Cultural and historic resources. Roanoke will identify, preserve, and protect its historic districts, landmark features, historic structures, and archaeological sites. ED P6. Commercial development. Roanoke will encourage commercial development in appropriate areas (i.e., key intersections and centers) of Roanoke to serve the needs of citizens and visitors. ED A26. Identify underutilized commercial sites and promote revitalization. The Old Southwest Neighborhood Plan recognizes the need for a mixture of low intensity commercial uses and a variety of residential dwelling types within the neighborhood. Relevant policies and action items in the neighborhood plan include: Community Design Policies Future neighborhood commercial development should adhere to the design principles of Vision 2001- 2020 for village centers. • Concentrations of higher- density, mixed use development and live/ work space. • Use the future land use map to evaluate rezoning and special exception requests. In particular, requests for properties in the village center should be considered if the design and uses are supported by the neighborhood. Public Comment Summa Mark Hostetter of Old Southwest wrote to express his opposition to the proposed rezoning, but after further conversation with planning staff wrote again to retract his opposition and offer his full agreement with the proposed change. Planning Commission Work Session (January 6 201 7) The item was discussed in the Planning Commission Work Session for compliance with City policy and ordinances. No comments for the applicant resulted from the review of the proposed rezoning. Conclusions and Recommendations As previously noted, the property is within an existing village center area of Old Southwest. Although the property has been used as a combination commercial and residential mixed use building for over twenty years, two dwelling units are not permitted due to the size of the lot within the RM -1 District. The applicant's request to rezone the property to MX, Mixed Use District, is appropriate as it better reflects the use and form characteristic of a village center than the current zoning. The change in zoning would allow for continued use of a contributing structure in the Old Southwest historic district. Any changes to the exterior of the building would need to comply with the guidelines of the Historic Neighborhood Design Overlay (H -2) district. Planning Commission Public Hearing (February 13 2017), No public comment was received. Kermit Hale, Chair -thlt.G City Planning Commission Chris Morrill, City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Terry W. Cundiff a, Department of Planning Building and DevelopmentD `k ROANOKE Room 166, Noel C. Taylor Municipal Building DEC a Z�(6 215 Church Avenue, S.W. - Roanoke, Virginia 24011 CITY OF RDANOKE Click Hereto Pdnt Phone: (540) 853 -1730 Fax: (540) 853 -1230 PLANNING BUILDING B nINFIJ7 Date tz/zzrz6t6 Submittal Number: EDE ❑x Rezoning, Not Otherwise Listed ❑ Amendment of Proffered Conditions ❑ Rezoning, Conditional ❑ Amendment of Planned Unit Development Plan ❑ Rezoning to Planned Unit Development ❑ Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District Address: 436 Elm Ave SW Official Tax No(s).: 1020603 Existing Base Zoning: With Conditions (If multiple zones, please manually enter all districts.) BM -t, Residential Mixed Density X❑ Without Conditions Ordinance No(s). for Existing Conditions (If applicable): _ E] With Conditions Requested Zoning: Mx, Mixed Uze Proposed Duplex ❑x Without Conditions Land Use: Name: Terry W Cundiff Phone Number: 5403548437 Address: 361 Elm Ave SW Apt 1 E -Mail: wayecundiff69�gmail.com_^ trope: nef ignaWre: Name: Phone Number: AMress: E -Mail: Applicants Slg ure: A t& Name: Phone Number. Address: E -Mail: Authorized Agents Signahme: FX fed applicatia� ROANOKE on form and checklist. fx Written narrative explaining the reason for the request. F Metes and bounds description, if applicable. r Filing fee. For a ry iY g1 114W,," bloving must also be Submified: F- Concept plan meeting the Application Requirements of item 2(c)' in Zoning Amendment Procedures. Foralco' .:... In0r�e�dloWingmustolsobesubmk ted: r- proffers. See the Ciys Guide to Proffered Conditions. F- Concept plan meeting the Application Requirements of item T(c)' in Zoning Amendment Procedures. Please label as development plan' if proffered Fora „.. Q41011miri must .._,.. .� nit'; also:.bei:uWti: F- Development plan meeting the requirements of Section 36.2 -326 of the Ciys Zoning Ordinance. Fora I> �4b ft blialiang mustlxSOmillotl: r Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance. For al4( **W 44ta, .lheidl*rlg must alaq*40mibij: (- Amended development or concept plan meeting the Application Requirements of item 2(c)' in Zoning Amendment Procedures, if applicable. F- Written proffers to be amended. See the Citys Guide to Proffered Conditions. F- Copy of previously adopted Ordinance. Fora _ grefogowingmt*alapbeatipmitled: 11 F- Amended development plan meeting the requirements of Section 36.2 -326 of the Ciys Zoning Ordinance. F- Copy of previously adopted Ordinance. Foragaj v rite 11olowN :RII , F- Amended comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the City's Zoning Ordinance. r Copy of previously adopted Ordinance. ���w�ey beaupm +l�dsoab�'ranuataled#e�upld:. F- A Traffic Impact Study in compliance with Appendix B -2(e) of the City's Zoning Ordinance. Fora ,...,.*uifesetalRd 4nPaolanaty "tie aubmkleoWAV S" 'a*At4 ff W aiaot$att m ed: r coversheet F- Traffic impact analysis. f- Concept plan. F- Proffered conditions, If applicable. F- fee. 'An electronic copy of this application and checklist can be found at wavr.rcenokeva.govlpbd by selecting 'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. NARRATIVE FOR ZONING AMENDMENT APPLICATION The subject property is currency zoned R -M -1, Residential Mixed Duplex, with use as 2 units. Lower level unit has been used for the past 20 years as a commercial office space, while upper unit has, and is currently a residential apartment. The property was recently acquired by Applicant, Terry W Cundiff. And is proposing a rezoning to MX to allow the Applicant to convert the lower level to a residential apartment unit for Applicant's personal residence. The proposed application for a residential duplex satisfies the permitted uses in the MX District. The Old Southwest Neighborhood Plan suggests surrounding properties on Elm Ave be used as part of the Village Center. Mixed Use is also consistent with other commercial and multi - family uses in the immediate vicinity. In accordance with the policy of the City of Roanoke, I have enclosed the following: Application Form & checklist Narrative Survey of the Subject Property as a concept plan Copy of Ownership Documention Thank you for your consideration. Please let me know if you need further discussion. — N 7Y'3Y'3Q' W SQOO' ELM AVENUE IN ` e~' A*C, LY d^18T.) vim 1, mm @ BBmID. matt S. go== 2. LGL AHB00NL1e AM Bodo 1600, PALS 1811 1. VX IMP RPM 1020603 PML81G4 DPODWO OT StVM NB W.11A/AAf A**r AUMN 6J6 lu "a*, S.N. Lor B. U= 13 Laos ADOM A 0113 MUM PLAN 01079 cny aP NoAPXI, VMMA MBA 1 2200 1995 in a m A0o.4'r0 Z. T- *r. JO'RJ1N .PtAgl6i& CTB-ENON UM,gLfr4EY(M- 1208CORPOM7E CIRCLE. ROANOKE, WiOMMA MUM w4Ltr wttw 1 05 (/8 LOT Y LOT a I r04 W 12 — N 7Y'3Y'3Q' W SQOO' ELM AVENUE IN ` e~' A*C, LY d^18T.) vim 1, mm @ BBmID. matt S. go== 2. LGL AHB00NL1e AM Bodo 1600, PALS 1811 1. VX IMP RPM 1020603 PML81G4 DPODWO OT StVM NB W.11A/AAf A**r AUMN 6J6 lu "a*, S.N. Lor B. U= 13 Laos ADOM A 0113 MUM PLAN 01079 cny aP NoAPXI, VMMA MBA 1 2200 1995 in a m A0o.4'r0 Z. T- *r. JO'RJ1N .PtAgl6i& CTB-ENON UM,gLfr4EY(M- 1208CORPOM7E CIRCLE. ROANOKE, WiOMMA MUM ZONING DISTRICT MAP NN N .- ry N 1120314 436 Elm Ave SW Official Tax Parcels: 7020603 0. X:, N N N m N N N NN N CM °m,O O ® ma to be Rezoned N NN • ^ e- N C N Zoning ,.� DAY AVE ^ AD: Airpon Dev o 1012432 MARSHALL AVE 1012460 N 1012901 O rv° o m m ° o ff -• N CG CommerclasGeneral ' CLS: CammereapLarge Site " .- m CN: CommerriaFNeighborhootl -D: Domt.n ^ N N _N OOC N m P l ^ ~ O 000 1 -1: Light Industnal •. ^ N a�sl• DNU�•^I•• tO o O ^ S I -2: Heavy Intlusitlal N - IN: Instrugonal a° o o n m a . „ r .- o ory , - - , • N ry �INPUD: InsteulionalPWnned Unit Dev N _N AVE a- ° ° IPUD: Industrial Planrletl Unfl Dev ^ j-'- N 1120813 co°o - roNO ov ros. ,o or N N O N c°`O t• .-..�i MX: stood Use oo m N 'N.^ m N � ° oN N MXPUD: MLxed Use Phnnetl Unit Dev N N ° •- N R -12: Ras Sin9k-FamiN ^ •- � N N N R -3: Res SingWFamI R-5: Rea Single -FamiN o_oo°^ a MOUNiA 1N AVE No' 0 0 0 00 R -]: Ras Single -FemiN N rV [y N _ RA: Res - AgrkVllVral ^ ^ RM-i: Res Mixed Density 0 RM -2: Rea Mizell pensgy o � N O V O p RMF: Res Mugifa p miN ^ N ry N o 'o N N ^ v - ^ ^ N^ N N a C� C O^ _ ROS: Recreation and Open Space NION ^ o° o - UF: Urban Fla[ LAND AVE a�• r Conditional Zoning N ^ 0 100 200 Feet W E ^ o N N o - ^ List of Adjoining Property Owners for 436 Elm Avenue, S.W. (Tax Map No. 1020603) TAXID Ma Add MailAddress ailCit MailCity Mai lState MailZip LocalAddress LocalCity LocalZip Ownerl 1020114 RD C ANSBURG VA 24073 435 ELM AVE SW ROANOKE 24016 PIEDMONT PROPERTY LLC 1020115 1431 ELM AVE SW ROANOKE VA 24016 431 ELM AVE SW ROANOKE 24016 ALI MARIAN M 1020116 1946 BRIDLE LN SW ROANOKE VA 24018 429 ELM AVE SW ROANOKE 24016 C M BY DESIGN INCORPORATED 1020602 2002 COUNTRY CLUB RD TROUNILLE VA 24175 440 ELM AVE SW ROANOKE 24016 ADN INVESTMENTS LLC 1020602 2002 COUNTRY CLUB RD TROUNILLE VA 24175 440 ELM AVE SW ROANOKE 24016 ADN INVESTMENTS LLC 1020602 2002 COUNTRY CLUB RD TROUNILLE VA 24175 440 ELM AVE SW ROANOKE 24016 ADN INVESTMENTS LLC 1020603 361 ELM AVE SW APT 1 ROANOKE VA 24016 436 ELM AVE SW ROANOKE 24016 CUNDIFF TERRY WAYNE 1020604 PO BOX 8224 ROANOKE VA 24014 430 ELM AVE SW ROANOKE 24016 N/A 1020614 PO BOX 8025 ROANOKE VA 2244014 437 MOUNTAIN AVE SW ROANOKE 24016 MITCHELL RANDALLT 1020615 PO BOX 8025 ROANOKE VA 014 0 MOUNTAIN AV SW IROANOKE I I MITCHELL RANDALLT 1020616 PO 80X8025 ROANOKE IVA 124014 10MOUN TAIN AVSW IROANOKE I I MITCHELL RANDALLT RECEIVED FEB 10 2017 CITY OF ROANOKE PLANNING BUILDING 8 DEVELOPMENT CITYOFROANOKE PDV Attn Tina M Carr 215 CHURCH AVE ROOM 166 ROANOKE. VA24011 The Roanoke Times Roanoke, Virginia Affidavit of Publication Account Number 6011439 Date February 07, 2017 Date Category Description Ad Size Total Cost 02113/2019 Trustee Sales PUBLIC HEARING NOTICE All public hearings advertised het 1 x 148 L 1,41976 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 0101 000712017 The First insertion being given... 01/31/2017 Newspaper reference: 0000471901 ICJ Billing Re resentative Sworn to and subscribed before me this Tuesday, February 7, 2017 Notary Public =PIP \bN 4 rH�, "'�� State of Virginia � :v nctl ry0. c AEG M _ City/County of Roanoke 99�� IS 964ve23 3 My Commission expires �1/ mYC��OI�p �OrARY PdgY THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE All publim hearings aevawand fa In will be held in the City Canal Chamber, fount Mor, Room 450. Noel C. Taylor Mmitipai Skildln& 215 Churth AvMUe SW. Adenoid, Vireida All appli.tim is are..table fm review in the Planning. Sulidan, & oecelopment aflice, Rome 164 215 Cburoh Avemm, S.W.. Roanoke, Virginia. The My of AoarmM Planning Commisslon wtll hold Pudit Mandela on Febmary U. 2017, at 1:30 P.m, or as 0o as the matters may he Martl. to Cimeder tin. d cati:da! mirk[ land uses anm a January 10. Tire M. Car, Semretary, CNy Wannmg Commission CNy La.cN wNl Old mbllt b,nigs on the afam.M ."Inatbons an Fdbmary 21, PIT, at 7:00 P.m, or as soon as tM matters may M brand. Claims am advised Oat 1M data an Winds these matters will M heard is a Kgrture 4rom the uswl date an wktb sad matters are beard by City Cited dI. A, per. I 1 acoPrandeabon too now orryPartticimm in the hesdys should CoMwt the at ka t five days Prior to tthe xhodaled Marine. Stephanie M. boon Repndam MMC. ClryLlerN (411901) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All applications are available for review in the Planning, Building, & Development office, Room 166,215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold public hearings on February 13, 2017, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by PR Homes, LLC, and PRMC, LLC, to amend the Planned Unit Development Plan ( "Plan'), for property located at 4402 Pheasant Ridge Road, S.W., and 4414 Pheasant Ridge Road, S.W., bearing Official Tax Map Nos. 5470302 and 5460124, respectively, previously rezoned to INPUD, Institutional Planned Unit Development District, through the adoption of Ordinance No. 40371 - 101915 on October 19, 2015. The amendments to the Plan include changes to the size and design of the building and building materials of the ninety (90) unit assisted living facility, together with a changed site configuration than as previously permitted by Ordinance No. 40371 - 101915. The land use categories permitted in the INPUD District include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for mixed density residential and single family residential use, but does not specify density. The proposed use of the property will remain unchanged: group care facility and multifamily residential with approximately one dwelling unit per 2,360 square feet of lot area. Application by Chemey Development Company, Inc., to rezone property located at 1001 Williamson Road, S.E., 0 (zero) 3rd Street, S.E., and 0 (zero) Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021504, 4021505, and 4021507, respectively, from D, Downtown District, to 1 -1, Light Industrial District, with conditions. The proffered conditions restrict land uses permitted to those uses which are permitted in both the U and 1 -1 districts, with the following additional use, self - storage building; state that the property will be developed in substantial conformity with a development plan dated January 18, 2017, subject to certain changes; state that the self- storage building will be developed in substantial conformity with the elevation drawings dated December 23, 2016, subject to certain changes; and state that trucks accessing the property shall not use Williamson Road in order to back into any loading or unloading area. The land use categories permitted in 1 -1 District include commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory; with no maximum density specified and a maximum floor area ratio of 2.0. The comprehensive plan designates the property for commercial use, but does not specify density. The proposed use is a self - storage building with possible business service establishment. Application by Terry W. Cundiff to rezone property located at 436 Elm Avenue, S.W., bearing Tax No. 1020603, from RM -1, Residential Mixed Density District, to MX, Mixed Use District. The land use categories permitted in MX include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, and accessory; with a maximum density of one dwelling unit per 2,500 square feet of lot area and a maximum floor area ratio of 1.0. The comprehensive plan designates the property village center, but does not specify density. The proposed use is a two - family dwelling. . Tina M. Car, Secretary, City Planning Commission City Council will hold public hearings on the aforesaid applications on February 21, 2017, at 7:00 p.m., or as soon as the matters may be heard. Citizens are advised that the dale on which these matters will be heard is a departure from the usual date on which such matters are heard by City Council. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled hearing. Stephanie M. Moon Reynolds, MMC, City Clerk Please publish in newspaper on Tuesday, January 31, 2017, and Tuesday, February 7, 2017. Please bill and send affidavit of publication to: Tina M. Car Sccremry (o the Board of Zoning Appeals Secretary to the t'lm anig Commission Planning Coordinator Planning, Building & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1330 tina.carr @roanokeva.gov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 a4� STEPHANIE M. MOON REYNOLDS, MMC City Clerk Terry W. Cundiff 361 Elm Avenue, S. W. Apartment 1 Roanoke, Virginia 24016 Dear Mr. Cundiff CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540)85 3-1145 E -mail clerleairoanokeva.gov February 3, 2017 CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, February 13 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request by Terry W, Cundiff to rezone property located at 436 Elm Avenue, S.W., designated as Official Tax Map No. 1020603, from RM -1, Residential Mixed Density District, to MX, Mixed Use District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Tuesday, February 21, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www roanokeva cov, under "Roanoke Planning Commission News', following its meeting on February 13. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. —ny -Since ply, /] Stephanie M. Moon Rey`riZII M City Clerk Enclosure r. STEP] IANIE M. MOON REYNOLDS, MMC City Clerk Piedmont Property, LLC C M by Design, Inc. Randall T. Mitchell CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fnx: (540) 853 -1145 E -mail: elarkaQrnsnokeva.eav Dear Ladies and Gentlemen: February 3, 2017 Marian M. Ali AND Investments, LLC CECELIA F. MCCDY Dept, City Clerk CECELIA T. WEBB, CMC Assistant Deputy Che Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, February 13 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request by Terry W. Cundiff to rezone property located at 436 Elm Avenue, S.W., designated as Official Tax Map No. 1020603, from RM -1, Residential Mixed Density District, to MX, Mixed Use District. (See copy of the Public Hearing Notice attached.) Also, pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday. April 6, 1981, a public hearing also has been scheduled to be heard before the Roanoke City Council on Tuesday February 21 2017 at 7-00 P.M.. in the Council Chamber, pending formal action by the City Planning Commission, which _ may be viewed on the City's webpage, www roanokeva coy, under "Roanoke Planning Commission News', following its meeting on February 13. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, n Stephanie M. Moon Reynolds, MMC City Clerk Enclosure c: Terry W, Cundiff, 361 Elm Avenue, S. W„ Apartment 1, Roanoke, Virginia 24016 Joe Kraft, President, Old Southwest, Inc., 641Walnut Avenue, S. W., Roanoke, Virginia 24016 CITY OF ROANOKE OFFICE OF'rIIE CITY CLERK 215 Church Avenue, S. W., Mike 456 Roanoke, Virginia 24011 -1536 '1 Ot,hOne: (540)x53 -2541 Pac: (5411) 853 -1145 I :.moit Aur km rnxnnhcvx.um S I IXI IANI N NI. MOON IWN N(II.IIS, NNI(' ('ily (')erk February 23, 2017 Maryellen F. Goodlatte, Attorney Glenn, Feldmann, Darby & Goodlatte P. O. Box 2887 Roanoke, Virginia 24001 -2887 Dear Mrs. Goodlatte: ('E('ULIN IS M('('01' Dignity ('A, Clerk ('Par LIA A'I'. WEDD. ( NK A,'kt ua Delmly ('Iry ('lo 'k A public hearing was conducted by the Council of the City of Roanoke at its regular meeting held on Tuesday, February 21, 2017 regarding a request of Cherney Development Company, Inc., to rezone properties located at 1001 Williamson Road, S. E., 0 3rd Street, S.E., and 0 Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021504, 4021505, and 4021507, respectively, from D, Downtown District, to 1 -1, Light Industrial District, subject to certain proffered conditions. On motion, duly seconded and adopted, the matter was remanded to the City Planning Commission, with instructions that the Planning Commission consider the application at a new public hearing, following advertisement as required by State Code; and thereafter, the City Council will then hold its public hearing. Sincerely, �_., ie)n o� a� Stephanie M M. Moon noldY MIMIC City Clerk pc: James R. Cherney, President, Cherney Development Company, Inc., 5460 Shattalon Drive, Winston - Salem, North Carolina 27106 Community Hospital of Roanoke Valley, P. O. Box 12385, Roanoke, Virginia 24025 Carilion Clinic Properties, LLC, P. O. Box 12385, Roanoke, Virginia 24025 -2385 Comfort Services, Inc., P. O. Box 2461, Roanoke, Virginia 24025 Fan Convenience, LLC, 909 4" Street, S. E., Roanoke, Virginia 24013 PTOW Properties, LLC, 21 Highland Avenue, Suite 200, Roanoke, Virginia 24013 Maryellen F. Goodlatte, Attorney February 23, 2017 Page 2 PC: Trio, LLC, 1253 Gardeners Lane Montvale, Virginia 24122 Press Press March, LLC, 128 Albemarle Avenue, S. E., Roanoke, Virginia 24013 Burke Hatcher, LLC, 3017 Northridge Road, Hardy, Virginia 24101 KNI Investments, LLC, 315 Albemarle Avenue, S. E., Box 3, Roanoke, 24013 Norfolk Southern Railroad, Three Commercial Place, Box 209, Norfolk,. Virginia 23510 Lynda & Sherry, LLC, 102 Albemarle Avenue, S. E., Roanoke, Virginia Walters, LLC, 115 Albemarle Avenue, S. E., Roanoke, Virginia 24013 Terry Huxhold, 1125 161" Street, S. E., Roanoke, Virginia 24013 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Ian Shaw, Agent, City Planning Commission Tina Carr, Secretary, City Planning Commission Virginia 24013 STATEMENT OF CONFLICT OF INTEREST 1, John A. Garland, state that I have a personal interest in agenda item A. 3 during the 7:OOpm Session of Roanoke City Council on February 21, 2017, regarding the Request of Chemey Development Company, Inc. to rezone properties located at 1001 Williamson Road, S.E., 0 3`d Street, S.E., and 0 Albemarle Avenue, S.E., from D, Downtown District, to I -1, Light Industrial District, subject to certain preferred conditions, because I have a personal business relationship with the applicant and /or its principals. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 21" day of February, 2017. �� (Seal) Joh A. Garland M ber of Roanoke City Council IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE to rezone certain properties located at 1001 Williamson Road, S.E, 0 (zero) 3rd Street, S.E., and 0 (zero) Albemarle Avenue, S.E., from D, Downtown District, to I -1, Light Industrial District, subject to certain conditions proffered by the applicant; and dispensing with the second reading of this ordinance by title. WHEREAS, Cherney Development Company, Inc., has made application to the Council of the City of Roanoke, Virginia ( "City Council "), to have the properties located at 1001 Williamson Road, S.E, 0 (zero) 3`d Street, S.E., and 0 (zero) Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021504, 4021505, and 4021507, respectively, rezoned from D, Downtown District, to I -1, Light Industrial District, subject to certain conditions; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979); as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WI IEREAS, a public hearing was held by City Council on such application at its meeting on February 21, 2017, after due and timely notice thereof as required by §362- 540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, RE IT ORDAINED by the Council of the City of Roanoke that: Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Official Tax Map Nos. 4021504, 4021505, and 4021507 located at 1001 Williamson Road, S.E, 0 (zero) 3`d Street, S.E., and 0 (zero) Albemarle Avenue, S.E., respectively, be, and are hereby rezoned from D, Downtown District, to I -1, Light Industrial District, subject to certain conditions proffered by the applicant, as set forth in the Zoning Amendment Amended Application No. 1 dated .January 20, 2017, 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. Ronne with O,oflers - 1001 Wimon. doe 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 21 , 2017 Subject: Application by Cherney Development Company, Inc., to rezone property located at 1001 Williamson Road, S.E., 0 (zero) 3rd Street, S.E., and 0 (zero) Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021504, 4021 505, and 4021507, respectively, from D, Downtown District, to 1 -1, Light Industrial District, with conditions. Recommendation The Planning Commission held a public hearing on Monday, February 13, 2017. By a vote of 6 - 0, the Commission recommended approval of the rezoning request, finding that the Amended Application No. 1 is consistent with the City's Comprehensive Plan, South Jefferson Redevelopment Area Plan, and Zoning Ordinance as the subject property, as conditioned, will be developed and used in a manner appropriate to the surrounding area. Application Information Re nest: Rezoning with Proffered Conditions Owner: Trio, L.L.C. A licant Cherney Development Corn an , Inc. Authorized A ent: Ma ellen Goodlatte, Glen Feldmann Darb & Goodlatte Cit Sta Person: Katharine Cray, Land Use and Urban Desi n Planner Site Address /Location: 1001 Williamson Road, S.E., 0 (zero) 3rd Street, S.E., and 0 (zero) Albemarle Avenue, S.E. O icial Tax Nos.: 4021504, 4021 SOS, and 4021 507, res ectn,.l Site Area: 1.48 acres Existing Zoning: D. Downtown District Proposed Zoning: 1 -1, Light Industrial District, with conditions Existing Land Use: Vacant buildin Proposed Land Use: Self- storage building with possible business service establishment Neighborhood Plan: South Jefferson Redevelopment Area Plan Specified Future Land Use: Commercial Filing Date: Original Application: December 23, 2016 Amended Application No 1:january 20, 2017 Background The building at 1001 Williamson Road, S.E., was built in 1946 and served as an ice house before serving as a wholesale distribution warehouse for an automobile supply company for many decades. Additions to the building were built in the late 70's and 80's. The company was absorbed by another local company in the 1990's and then moved to a location on Gainsboro Road around 2013. The building has been vacant and listed for sale for the past several years. The property was rezoned from LM, Light Manufacturing District, to D, Downtown District, during the 2005 Comprehensive Rezoning and the existing use became a non - conforming use. In the summer of 2016, the applicant met with staff to discuss the possibility of amending the zoning of the property to permit a new self- storage building. Proffered Conditions The conditions proposed for adoption restrict the land uses allowed on the property to those allowed in both D, Downtown District, and 1 -1, Light Industrial District, plus the additional use of self- storage building. The conditions proposed require the property to be developed in substantial conformity with the development plan dated January 18, 2017 and entitled "Self Storage Building Development Plan for Cherney Development Company, Inc., City of Roanoke, Virginia. The conditions proposed also require the building depicted on the development plan to be constructed in substantial conformity with the elevations dated December 23, 2016 and entitled "Conceptual Elevations" Self Storage Building for Cherney Development Company, Inc., City of Roanoke, Virginia'. The conditions proposed also require trucks accessing the property not to use Williamson Road in order to back into any loading or unloading area. Considerations The property is located on the edge of the South Jefferson Redevelopment Area in an industrial warehouse area adjacent to the Downtown neighborhood. The topography of the area physically separates this property from the majority of the downtown zoned area as it sits in the bottom of a bowl approximately 20 to 60 feet below the nearby downtown properties along Jefferson Street and Elm Avenue. Surrounding Zoning and Land Use: Compliance with the Zoning Ordinance: The purpose of the 1 -1 District is to provide for a range of wholesale, warehousing, distribution, storage, repair and service, assembly or processing, fabrication or manufacturing, accessory commercial and office uses, intensive commercial uses, and other types of uses such as flex space. The regulations of the 1 -1 District are intended to mitigate conflict between adjacent uses within the district and to protect neighboring nonindustrial districts and uses. The future development of the property is subject to dimensional and development standards of the ordinance. The property is also located within the F, Floodplain Overlay District. As such, any development of the property must meet the floodplain management standards of that district. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001 -2020 and the South Jefferson Redevelopment Area Plan encourage the redevelopment of properties within the underutilized areas along the southern fringe of downtown. The area is compiled of industrial, commercial, and vacant properties; many of which are within the floodplain. Relevant policies and action items in the comprehensive plan include: ED P6. Commercial development. Roanoke will encourage commercial development in appropriate areas (i.e., key intersections and centers) of Roanoke to serve the needs of citizens and visitors. ED A26. Identify underutilized commercial sites and promote revitalization. ED A33. Explore redevelopment of areas identified for industrial, commercial, or mixed use development or reuse such as: South Jefferson Redevelopment Area Zonin District Use North D, Downtown District center and Parking facility cture South 1 -1, Light Industrial District and D, eral manufacturing and Downton District [Archive ical clinic East 1 -581 and 1 -1 , Light Industrial or self- storage, Offsite District beyond ing, General contractor - special e West D, Downtown District Medical clinic and Office, general and professional Compliance with the Zoning Ordinance: The purpose of the 1 -1 District is to provide for a range of wholesale, warehousing, distribution, storage, repair and service, assembly or processing, fabrication or manufacturing, accessory commercial and office uses, intensive commercial uses, and other types of uses such as flex space. The regulations of the 1 -1 District are intended to mitigate conflict between adjacent uses within the district and to protect neighboring nonindustrial districts and uses. The future development of the property is subject to dimensional and development standards of the ordinance. The property is also located within the F, Floodplain Overlay District. As such, any development of the property must meet the floodplain management standards of that district. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001 -2020 and the South Jefferson Redevelopment Area Plan encourage the redevelopment of properties within the underutilized areas along the southern fringe of downtown. The area is compiled of industrial, commercial, and vacant properties; many of which are within the floodplain. Relevant policies and action items in the comprehensive plan include: ED P6. Commercial development. Roanoke will encourage commercial development in appropriate areas (i.e., key intersections and centers) of Roanoke to serve the needs of citizens and visitors. ED A26. Identify underutilized commercial sites and promote revitalization. ED A33. Explore redevelopment of areas identified for industrial, commercial, or mixed use development or reuse such as: South Jefferson Redevelopment Area City Design Building location and design should be considered as important elements of the streetscape and should be used to define the street corridor as a public place, especially at major intersections. The South Jefferson Redevelopment Area Plan recognizes the need for redevelopment of the majority of the property within the plan area due issues including deteriorated and dilapidated structures, obsolete layout /faulty arrangement of design, and flood hazards. Relevant policies and action items in the neighborhood plan include: Statement of Goals and Objectives: The primary goal of the Redevelopment Plan is to provide for private reinvestment and economic growth through redevelopment by private enterprise. The project will serve to foster positive economic development through a staged process of public /private redevelopment and /or rehabilitation throughout the entire area and along key corridors connecting to the downtown. Also, the project will provide for an urban development pattern that mitigates environmental risk, one that is compatible with the surrounding commercial and residential districts. • Require owners of existing properties not to be acquired to extend the structure's useful life through reconstruction and /or rehabilitation, replace deteriorated and obsolete buildings, provide for flood mitigation and hazard remediation and compatible property uses with the Redevelopment Plan. • Provide for flood impact reduction and environmental hazard remediation through physical improvements within the public space, development contracts, and mitigation and remediation requirements for private development. Goal: Make best use of the area's location and urban character to provide for an orderly development framework. • Ensure greater compatibility and connectivity of the Redevelopment Area's developments with the surrounding neighborhoods. The South Jefferson Redevelopment Area Design Guidelines specify the design and materials of new buildings within the plan area. The area is divided into three distinct districts with each district reflective of a different area character. The property is located within "The Crossings" district. Relevant policies and action items in the design guidelines include: The Crossing Originally developed with transportation and warehousing in -mind, a village developed at the crossing of two railroads, the Virginian, and the Norfolk & Western. Over a dozen transportation- oriented structures were developed, including warehouses, a streetcar barn, a railroad terminal, switch buildings and two elegant bridges over the railroads. In discussions with software developers, the soft -type and rustic space of the old warehouses could be a resource for young people who want loft space for flexible development. Some warehouses could qualify for special financial incentives, increasing their rehabilitation potential with significant investment tax incentives. The architecture of "The Crossing" should reflect the warehouse qualities and the under - the - bridge ambiance of this area. Simple square expressive brick forms should predominate, punctuated by simple appurtenances. Jack -arch windows, vehicular entrances, arches and other simple brick structures should supplement the existing resources. The site work of "The Crossing" area should reflect its simple counter- point to the more refined campus and downtown beyond. Overhead utilities, railroad themed lights, and other utilitarian appurtenances of warehouses should predominate. Height: The maximum height for buildings located in The Crossing is 120 feet. Building Materials: Structures should exhibit brick and steel, large warehouse -style modulation based on service functions. Large door openings are preferred, as well as large simple windows, with jack arches and arches, and dark colored roofs. Natural exposed metal may be used as approved by RRHA. The rezoning, with conditions, will allow the use of the property in a manner appropriate to the surrounding area with a form designed to reflect the simple warehouse characteristics appropriate to the area. Public Comment Summary Mr. E. Duane Howard, 1221 6t" Street SE, wrote to question the public notice of the rezoning request. He stated that he is concerned with the proposed change since it is the prime gateway entrance to Southeast. He stated that potential growth from the Carillon expansion should require this land to be reserved for businesses that will have employees within walking distance to his southeast neighborhood. He stated that the southeast portion of the City already has a storage facility. Planning Commission Work Session (January 6 2017): The following items were discussed in the Planning Commission Work Session and should be addressed for compliance with City policy and ordinances. RRHA's comments on this application are as follows: • The elevations of the building comply with the guidelines overall • We would like to see a metallic look to the metal finishing that is on each elevation as opposed to the current blue finish. This would give the building a more industrial look in keeping with the Crossing District. The proposed East Access to the development is located only 1 SO feet north of the traffic signal at Albemarle. Given the existing traffic on Williamson Road, we recommend making this access exit only to minimize the potential for traffic to build up and blocking the signal at Albemarle. The proffered site plan shows an existing gravel area to remain in the panhandle portion of the lot. What is the purpose of the gravel area? Typically, if a site is redeveloped, all nonconformities are addressed. If this is to remain as gravel parking for the adjoining use, we suggest that this property be removed from the rezoning. If the area is going to be used as part of this development, it should be labelled as to how it will be used and should be developed consistent with the current use, dimensional and development standards of the zoning ordinance. The Applicant subsequently provided traffic analysis data to fully address the concern regarding the entrance and exit onto Williamson Road. The applicant then filed Amended Application No.1 clarifying the purpose of the gravel area to remain is only as existing offsite parking and any changes would be required to conform to current code. Conclusions and Recommendations: As previously noted, the property is part of an industrial, commercial, and vacant property area that has been purposed for redevelopment for many years. As part of the southern fringe area of downtown, it is important that the development reflect the character of commercial form standards within our multipurpose district regulations. The rezoning to 1 -1, with conditions, will allow the self- storage building use while respecting the urban form desired for such an area. The proposed uses and form are appropriate for this transition area between the more core downtown area along Jefferson and the industrial uses to the east. Planninq Commission Public Hearing (February 13 2017 Planning Commission questioned the public notice for the rezoning application. Staff noted that the application is posted on the Planning Commission webpage upon receipt. Any citizen that has signed up to receive Planning Commission news is notified of the posting at that time. A courtesy notice is then sent out to neighborhood leaders and Leadership College participants regarding the application posting. Closer to the Planning Commission Public Hearing, a legal advertisement runs twice in the Roanoke Times, the property is posted with a notice, and letters regarding the rezoning request are mailed to all adjoining (those whose property physically touch this property) property owners. Mr. Doug Meredith, business owner located at 102 Albemarle Avenue adjacent to this property, stated that he supports the project as proposed. He stated that ever since the existing building was vacated, there has been an increase in transients and undesirable issues in their area. He looks forward to having this new neighbor. Mr. Richard White, business owner at 102 Albemarle Avenue adjacent to the property, stated that the property has been vacant for a number of years with many unauthorized visitors and that the maintenance of the building has been less than desirable. He is in favor of the development. Mr. E. Duane Howard, 1221 6th Street SE, stated that he is heartbroken about the proposed rezoning and that most of Southeast is not aware of the proposed rezoning. He stated that he is disappointed that City staff has not used foresight to think about the impact on drawing new residents and people into Southeast. He stated that it is a terrible misuse as all of downtown is walkable from this proposed site and that the proposed change does not benefit Elmwood Park, benefit the Greenway, or improve Southeast. He stated that with the several medical buildings within a block of this building, the new development at Carillon Research Park, and the thousand young adults that will be coming with the Virginia Tech School of Medicine, that this property should have a better use. As the closest gateway entrance to Southeast is Albemarle Avenue, he proposed the City buy the property to enable a new spin -off company growing from Carillon's development to locate on the property. He stated that Southeast already has mini - warehouse storage facilities and a self storage building within 1 -112 miles of downtown and that this would oversaturate the market. Kermit Hale, Chair I NIL City Planning Commission c: Chris Morrill, City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney L.D. Brown, Trio, L.L.C. Jim Cherney, Cherney Development Company, Inc. Maryellen Goodlatte, Glen Feldmann Darby & Goodlatte Datarlmem of Planning, Building and Development JAN 80 20V ROANOKE Room 156, Noel C. Taylor Municipal Building CITY OF ROANOKE Roanoke, Avenue, PLANNING BUILDINGS CNck NereloPrinl Rhone: (40)853 -1730 DEVELOPMENT Phone: (540)853 -1730 Fax: (540)853 -1230 Date: I JanLuary 20 2017 Submittal Number: lAmendment No.1 Rehgaest (select all that apply)4 ❑ Rezoning, Not Otherwise Listed ❑ Amendment of Proffered Conditions © Rezoning. Conditional ❑ amendmad of Planned Unit Development Plan ❑ Razontg to Planned Unit Development ❑ Amendment of Cornprehemslve Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District _P_ropert3W wwriall": Address: 1001 Wilifamson Road, S.E.; 03rd Street, S.E.; and 0 Albemarle Avenue, S.E, Roanoke, VA Official Tax No(s).: 14021504,4021505; and 4021507 ❑ Wlth Condition Existing Base Zoning: D, Downtown (If multiple zones, please manually enter all districts.) ❑x Without Conditions Ordinance No(s). for Existing Conditions (V applicable): ❑ Wdh ut Conditions ns Proposed Requested Zoning: I -1, LIghtlndustrial ❑wlh Conditions Pen Ued: Self - Storage Building Preperty Oereer (ntormation: Name: rio, LLC Phone Number. +1 (590) 3149459 Address: 1253 Gardeners lane, Montvale, VA 24122 E-Mal: Ildbrovml 253@yahaa.com Property Owners Signature: Applicant.Wornnation (it dJperent from Owner); Name: herney Development Company, Inc. Phase Number: +1 (336) 362 -3003 0 Shattato !M-Salem, NC 27106 E -Mall: chemeyecherneydevelognencco Appl nfs Sipe ure: A _ oriEgd.�pt IMotyStitiea�(1 applicable): /Name: iMaryellen F. Goodlatte, Esq. Phone Number: +1 (540) 224 -9000 Address: Glenn, Feldmann, et al, P. O. Box 2897, Roanoke VA 24001 -2867 E -Mall: mgoodlatte@glenn1ddmann.com Authorized Ageds Signature: ROANOKE [ Completed application form and checklist. Written narrative explaining the reason for the request. [ Metes and bounds description, if applicable. [ Filing fee. [ Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. [ Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as n 'development plan' if proffered. ❑ Development plan meeting the requirements of Section 36.2.326 of the City's Zoning Ordinance. ❑ Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance. Amended development or concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures, ❑ if applicable. ❑ Written proffers to be amended. See the City's Guide to Proffered Conditions. ❑ Copy of previously adapted Ordinance. ❑ Amended development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. ❑ Copy of previously adopted Ordinance. ❑ Amended comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the City's Zoning Ordinance. ❑ Copy of previously adopted Ordinance. ❑ A Traffic Impact Study in compliance with Appendix B -2(e) of the City's Zoning Ordinance. ❑ Cover sheet. ❑ Traffic impact analysis. F] Concept plan. r Proffered conditions, If applicable. ❑ Required fee. 'An electronic copy of this application and checklist can be found at www.roanokeva.gov /pbd by selecting'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. NARRATIVE PROPERTY ADDRESS: 1001 WILLIAMSON ROAD, SE; 0 3N0 STREET, SE, AND 0 ALBEMARLE AVENUE SE TAX PARCEL NOS. 4021504, 4021505 AND 4021507 ACREAGE: 1.48 ACRE APPLICANT: CHERNEY DEVELOPMENT COMPANY, INC. OWNER: TRIO, L.L.0 Chemey Development Company, Inc. ( "the Company ") wishes to bring its successful model of urban design self-storage units to the parcels on Williamson Road which are the subject of this rezoning application. The building on the property, formerly an automobile parts supply company, has been vacant for years. The proposed redevelopment of the property, which would involve the demolition of the outdated and unsafe structure, would meet current noodplain development requirements, and would enhance this segment of Williamson Road by incorporating design guidelines of both the City's Urban Design Manual and the South Jefferson Redevelopment Area of the Roanoke Redevelopment and I lousing Authority as they have been reflected in recent area developments. As illustrated on the proffered elevations, urban design self - storage units are architecturally pleasing, multi -story buildings comprised mostly of interior, climate - controlled modules serviced by elevators. The proposed building would be three stories in height, climate controlled, served by elevators, and contain approximately 56,000 leasable square feet. Sizes of the modules vary and can be customized to accommodate larger storage needs. Potential exists for an overnight delivery counter'office (such as Federal Express, or UPS) on the ground floor which would complement the self - storage use in the balance of the building. Building materials include brick, glass, and mixed metal panel cladding. The Company has developed and operated eight similarly sized self - storage buildings in the DC metro area, as well as a larger self - storage drive -in facility — approximately 100,000 leasable square feet in size -- in Winston - Salem, North Carolina Its target market consists of apartment dwellers — principally millennials — who need convenient and frequent access to storage. With the large number of living units in and around downtown Roanoke, the Company wishes to take its experience to this underperforming area which has been targeted by the Roanoke Redevelopment and Housing Authority (the "Authority') for special emphasis. The property is located in "The Crossings" section of the South Jefferson Redevelopment Area. Because the property is within a redevelopment zone of the Authority, no building permit can issue until the Authority approves the site development plan for the property. In its comments to staff, the Authority has expressed a preference for a metallic look to the metal finishing on the elevations rather than the blue finish as is currently shown. Should the Authority require such a change during the comprehensive site plan review and app lit'nsft tnge in color will be made JAN S 0 2017 CRY OF ROANOKE PLANNING BUILDING 8 DEVELOPMENT As delineated on the proffered development plan, the majority of the property is within the floodplain. To meet floodplain development requirements, the majority of the site will be raised an average of 2 -3 feet. Since that portion of Williamson Road which borders the site is lower in elevation than the existing building, the proposed building's finished floor will be elevated 5 feet above street level. The proposed project will consist of demolishing and removing all the impervious cover and redeveloping the site as shown on the development plan. The proposed conditions will have equal to or less impervious cover than the existing conditions therefore reducing the impacts on stormwater infrastructure downstream. All proposed improvements will be designed and constructed in accordance with the City of Roanoke stormwater management ordinance. To address comments by staff as to the proposed use of that portion of the site bearing the development plan note "existing offsite parking area to remain', this is to confirm that the applicant plans no physical changes to that portion of the site. That area has been used as off -site parking for nearby buildings and will continue to be used for that purpose. In the future, the applicant may seek to reconfigure that portion of the site in order to add a building for additional storage needs. Such a change would require the applicant to request a modification of the zoning conditions it now seeks to impose on the property. And, in the event that the off -site parking area is upgraded in the future, the applicant understands that such an upgrade would need to comply with then - current codes. Self - storage facilities are small traffic generators. This project will approximately generate 200 trips per day and 30 trips per hour. Since these amounts are less than 1,000 trips per day and 100 trips per hour, no traffic study is planned. Comparing these traffic generations to the prior use of automobile parts sales, the amount of traffic generated for the self - storage building will be less than the prior use. Overall, this results in effectively having less impact to existing traffic along Williamson Road. The proposed use will generate truck delivery traffic. The site design allows truck movements in and out of the site without having to back in Williamson Road. Recent text amendments to the City's Zoning Ordinance recognized a self - storage building as a new use worthy of inclusion. That use is permitted of right in the 1 -1, light industrial, zoning district, which adjoins the property. The Company is seeking to conditionally rezone the property from the D (downtown) zoning district to the I -1 zoning district. The proffered conditions reflect the fact that the property is at the edge of the Downtown zoning district. Consequently, the permitted uses are restricted to uses permitted of right in both the D and the I -1 zoning districts plus the self - storage building use. Except for the self - storage building use, then, no other use can be made of the property other than uses already permitted of right. The growth in the number of apartment dwellers in downtown Roanoke has created a need for storage. Sophisticated urban residents expect to be able to meet their storage needs in a leading edge facility designed to fit how and where they live. The proposed redevelopment of this parcel not only meets those needs but also addresses the goals of the Authority as it seeks to upgrade and update this portion of Williamson Road. City of Roanoke 215 Church Avenue Roanoke, Virginia 24011 Attention: Planning Department Re: Proposed rezoning of property at 1001 Williamson Road Tax parcels 4021504, 4021505 and 4021507 Ladies and Gentlemen As a property owner directly impacted by the proposed rezoning of the property described above, we write to evidence our full support of the request. For years, the building which occupies the bulk of the property has been vacant. Our property (tax parcels 4021508 and 4021503) directly adjoins the property which is the subject of the rezoning. We have seen both the concept plan and the elevations and welcome the proposed development. As a professional surveyor, I am particularly aware of the challenges inherent in redeveloping a property in the floodplain. That's one of the reasons why I am so pleased to see this development. Allowing this needed use close to downtown will bring positive activity to this area, which should not only benefit the City and those who will use the self - storage building, but will also improve the neighborhood and enhance property values. Thank you for taking our concerns in account. LYNDA & SHERRY, LLC 5B D las eredi[h RECEIVED JAN 2 0 2017 CITY OF ROANOKE of "MNO BUILDING 8 4 1H , ,i r PROFFERS TO BE ADOPTED ON ROANOKE CITY TAX PARCEL NOS. 4021504, 4021505 AND 4021507 1. The property shall be used only for the following uses: a. The following uses which are permitted of right in both the D and I -1 zoning districts: i. Business service establishment, not otherwise listed; ii. Financial institution; iii. Laboratory, dental, medical, or optical; iv. Laboratory, testing and research; V. Office, general or professional; vi. Office, general or professional, large scale; vii. Animal hospital or veterinary clinic, no outdoor pens or runs; viii. Caterer, commercial; ix, Outdoor advertising sign; X. Studio /multimedia production facility; xi. Bakery, confectionary, or similar food production, retail; xii. Dry cleaning and laundry pick -up station; xiii. General service establishment, not otherwise listed; xiv. Internet sales establishment; xv. Motor vehicle rental establishment, without inventory on -site; xvi. Retail sales establishment, not otherwise listed; xvii. Commercial printing establishment; xviii. Workshop; six. Amphitheater; xx. Eating establishment; xxi. Eating and drinking establishment, not abutting a residential district; xxii. Entertainment establishment, not abutting a residential district; xxiii. Microbrewery or microdistillery not abutting a residential district; xxiv. Park or playground xxv. Recreation, indoor; xxvi. Artist studio; xxvii. Educational facilities, business school or nonindustrial trade school; xxviii. Fire, police, or emergency services; xxix. Government offices or other government facility, not otherwise listed; xxx. Post office; xxxi. Limousine service; �+ xxxii. Broadcasting studio or station; RECEIVED xxxiii. Utility distribution or collection, basic; xxxiv. Wireless telecommunications facility, stealth; and JAN E 0 2017 xxxv. Accessory uses, not otherwise listed. CITY OF ROANOKE b. The following additional use: PLANNING BUILDING 8 xxxvi. Self - storage building DEVELOPMENT 2. The property shall be developed in substantial conformity with the Development Plan dated January 18, 2017 made by ArchStudio7, PLLC and Parker Design Group, Inc. entitled "Self Storage Building Development Plan for Chemey Development Company, Inc., City of Roanoke, Virginia" (the "Development Plan"), subject to such changes are may be required by either the City of Roanoke or the Roanoke Redevelopment and Housing Authority during the comprehensive site plan review and approval process. 3. The self - storage building depicted on the Development Plan shall be constructed in substantial conformity with the elevations dated December 23, 2016 made by ArchStudio7 entitled "Conceptual Elevations" Self Storage Building for Chemey Development Company, Inc., City of Roanoke, Virginia ", subject to such changes as may be required by either the City of Roanoke or the Roanoke Redevelopment and Housing Authority during the comprehensive site plan review approval process. 4. Trucks accessing the property shall not use Williamson Road in order to back into any loading or unloading area. RECEIVED JAN E 0 2017 CRY OF ROANOKE PLANNING BUILDING 8 DEVELOPMENT iu3xuoiaraa vowmine owxxvia ewxvoe aowo noa o % Nvr CDAI� H N c 0 W i+ Q a) v c 0 u �! a P •!t 9LOZ4Z -ZL MVG MNISW'3N WMAO, 3 ON MWdY10.0 NdOi aA3NN3NO W N d 3Wd 1 0 ONIOIIOS 39tltlo15di3S iu3xuoiaraa vowmine owxxvia ewxvoe aowo noa o % Nvr CDAI� H N c 0 W i+ Q a) v c 0 u E d 91OZ-EZ-Zt --lM MNI'JYN'�gMl a AL0 v y 'ONI'I,NNdW001N3Y1d0'13NdO"O NOi E 1 . 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F< A A m m I I A A A A O O O O O a F+ t+ W W W W N a D D z A_ A A p f y O O < < � m n n m A 3 A � n �n n 2 n b 0 O A A A A A A A A A A A A A A y x A n x A n Y m a O O a O J O a N D 2 N m a N N D z N W D z Y Ll x 0 O y 2 m O y 2 O y x O O X m O 0 O O W O O d n a n D m m n D a D m N m a 0 m a 0 N Z D m N Z N Z m 0 m m m o O O O y N W 0 0 � � z A O 2 p O x a D Z O 2 a O 2 a O 3 O y z y D a D 2 0 3 O z D 3 O 2 D A z 0 x z 0 a Z 0 a z 0 a z 0 m z 0 m a 2 0 x n .� D D D D D D D D D D D D D D D D d N A O P A Y A O A Y A O L O A O A O A O L O C O p O O O O W N W W N N W N O x y O x y O x y N m< D y a m D m N W D a m D m N m O 0 r D O z o O x Z O < m 'r' N m p y m y a 0 Z m x D y s 0 m x D T O o m N r O Z a o 0 x o < a m N 0 y �- a a a a A a a a a A a a a n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D D D D D D D D D D D D D D z z z 2 2 z 2 z z Z z z z z 0 0 0 0 0 m m m m m m m m m N P O A O A O A O A O A O R O A O a W O 0 O C m a Z D O D O 0 O C m a 2 a O D Z m H r n C m a n C m m a n a m m m n x n y y y O p a y m N D z n O < z 2 m tl D z n O << z 2 m ii D z n O z 2 m n O 3 p p m a M m Z n D a r Z n z n m a O p y_ m O Z x 0 N J y O a m f A Y n �p ip p 0 p 0 O O O O O O A O O O O O P O O O O O A O O O X m n m n O z z W n D w n W n y x Ay x O 0 °y x 0 m O x 0 m O x 0 O x 3 a a A n D A n D O m s O m s N Z m D m N Z N 2 m m O O O W O 0 O O X x y O O b O Z s 0 Z s 0 2 a o 2 s v 0 Z z S >D Z 3 z z 3 z z A >D z o A D z 0 A D z 0 0 D z 0 p D z 0 > A D z 0 S D z 0 3 n y D O n D D D D D D D D D D D D D D D v m U P N A Y O N N N 0 0 0 0 0 N 0 0 N O O O O Y W W N W N O m 3 M D < m Y D m p T D m O O< y<= m D 3 2 O 2 D Z O m O 2 y m O A m Z m D T ti O A m_ Z D r ti W ~ lO O T 2 z O 6 A O D A O D A O D A O D A O D A O D A O D A O D A O D A O D A O D A O D A O D p n v z 0 z 0 z 0 z 0 z 0 z 0 z 0 z 0 z 0 z 0 z 0 z 0 z 0 n x x x x x x x x x z< N G O A O A O P O L O A O A O A O a W RECEIVED FEB 10 2017 CITY OF ROANOKE PLANNING BUILDING 6 DEVELOPMENT CITYOFROANOKE POV Alan Tina M Carr 215 CHURCH AVE ROOM 166 ROANOKE VA24011 The Roanoke Times Roanoke, Virginia Affidavit of Publication Awount Number 6011439 Dale February 07, 2017 Date Category Description Ad Size Total GOSI 021132017 Trustee Sales PUBLIC HEARING NOTICE All public hearings advedised bet 1 x 148 L 1,419.76 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 01131 OT072017 The First insertion being given ... 011312017 Newspaper reference: 0000471901 4x� Billing Re resentative Sworn to and subscribed before me this Tuesday, Febmary 7, 2017 Notary State of Virginia City/County of Roanoke II My Commission expires J P et' MoiiivE4; b = ro Anory rvo. , = Orsm _ "1069023 MV CQ�DIfKnES; NOIARV PMV' THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE All public hearings Adverbial herein will be held in dre City Council Chamber, front floor. Room 450, N.1 C. Taylor Muolcipal Build1ra 45 Church Aveil SW. Rossi Wrginle. All apyplications are avulable for re lew in Ne P1yAnMB. Suddm,a & Development Dfna, Roam 164 215 Mouth Ane. , S.W., assesses. V.,,nia. The CRy of Roanoke Planning CDmmISSIDn will hold Wide hearcgs on RebNary 13.4tT.at 110 p.m., or as .a as he maters may, be heard. W consider then applications: LN M. Carr. Seerelary. City Manned Commission CRY the aforesaid M appleatipniril an As fcMm 31, 411, ad LW p.m., or As is Inc matters may W heard. Cl.eens art aMeetl that the dent on which these marten will he heard is A departure from the usual date on Mich such matters are heard! by City CSUnaI. Any person Whh a disablur repuirblg any special acwmmumr s. 0 ahem or atte in h W contact the C s at im) el at least eye days prior to the scheduled hearing. 11,1ho nil M. Men Reynolds. MMC, CAty Clerk (471KI) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All applications are available for review in the Planning, Building, & Development office, Room 166,215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold public hearings on February 13, 2017, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by PR Homes, LLC, and PRMC, LLC, to amend the Planned Unit Development Plan ( "Plan"), for property located at 4402 Pheasant Ridge Road, S.W., and 4414 Pheasant Ridge Road, S.W., bearing Official Tax Map Nos. 5470302 and 5460124, respectively, previously rezoned to INPUD, Institutional Planned Unit Development District, through the adoption of Ordinance No. 40371 - 101915 on October 19, 2015. The amendments to the Plan include changes to the size and design of the building and building materials of the ninety (90) unit assisted living facility, together with a changed site configuration than as previously permitted by Ordinance No. 40371 - 101915. The land use categories permitted in the INPUD District include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for mixed density residential and single family residential use, but does not specify density. The proposed use of the property will remain unchanged: group care facility and multifamily residential with approximately one dwelling unit per 2,360 square feet of lot area. Application by Chemey Development Company, Inc., to rezone property located at 1001 Williamson Road, S.E., 0 (zero) 3rd Street, S.E., and 0 (zero) Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021504, 4021505, and 4021507, respectively, from D, Downtown District, to 1 -1, Light Industrial District, with conditions. The proffered conditions restrict land uses permitted to those uses which are permitted in both the 1) and 1 -1 districts, with the following additional use, self - storage building; state that the property will be developed in substantial conformity with a development plan dated January 18, 2017, subject to certain changes; state that the self - storage building will be developed in substantial conformity with the elevation drawings dated December 23, 2016, subject to certain changes; and state that trucks accessing the property shall not use Williamson Road in order to back into any loading or unloading area. The land use categories permitted in I -1 District include commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory; with no maximum density specified and a maximum floor area ratio of 2.0. The comprehensive plan designates the property for commercial use, but does not specify density. The proposed use is a self - storage building with possible business service establishment. Application by Teny W. Cundiff to rezone property located at 436 Elm Avenue, S.W., bearing Tax No. 1020603, from RM -1, Residential Mixed Density District, to MX, Mixed Use District. The land use categories permitted in MX include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, and accessory; with a maximum density of one dwelling unit per 2,500 square feet of lot area and a maximum floor area ratio of 1.0. The comprehensive plan designates the property village center, but does not specify density. The proposed use is a two - family dwelling. Tina M. Carr, Secretary, City Planning Commission City Council will hold public hearings on the aforesaid applications on February 21, 2017, at 7:00 p.m., or as soon as the matters may be heard. Citizens are advised that the date on which these matters will be heard is a departure from the usual date on which such matters are heard by City Council. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled hearing. Stephanie M. Moon Reynolds, MMC, City Clerk Please publish in newspaper on Tuesday, January 31, 2017, and Tuesday, February 7, 2017. Please bill and send affidavit of publication to: Tina M. Carr Sccremry to the Board of Zoning Appeals Secretary to the Planning Commission Planning Coordinator Planning, Building & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1330 tim.carr@roanokeva.gov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 Department of Planning, Building and Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Fax: (540) 853 -1230 Date: 1 r4aj/Z0/b 1 6ldldeYt�esla�S�lL�t- app1Y)? ❑ Rezoning, Not Otherwise Listed ROANOKE DEC 23 2016 ick Hereto Print CITY OF ROANOKE Cl PLANNING BUILDING e Submittal Number: Original App Icaoon [j] Rezoning, Conditional ❑ Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District I'Millift Information: ❑ Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Address: 1001 Williamson Road, S.E.; 0 3rd Street, S.E.; and 0 Albemarle Avenue, S.E., Roanoke, VA Official Tax No(s).: 14021504,4021505; and 4021507 Existing Base Zoning: ❑ With Conditons D, Downtown (If multiple woes, please manually enter all districts.) I Without Conditions Ordinance No(s). for Existing Conditions (If applicable): Tj With Conditions Proposed Self - Storage Building Re nested Zoning: ❑ Without Conditions Land Use: er4PflI.t1G- Q7(�IDe�lnform3ti2n: Name: ITrici, L.L.C. Phone Number: +1(540)3148459 Address: 1 12253 Gardeners Lane, Montvale, VA 24122 E -Mail: Idbmvml253@yahoo.com Property Owner's Signature: App6Fant Information (if different from owned: Name: Chemey Development Company, Inc. Phone Number: +1 1336)362 -3003 Address: 0 Shattalon Drive, Winston- Salem, NC 27106 E -Mail: lichemeyocherneydevelopmentcon Applicant's Slgbatpre: ' AolhorriFS.d_Agont Information (if applicable): Name: Maryellen F. Goodlatte, Esq. Phone Number: +i (54o)zz4 -e000 Address: Glenn, Feldmann, et al., P.O. Box 2887, Roanoke VA 24001 -2887 E -Mal: mgoodlatte@glennteldmann.wm Authorized ent's Signature: ROANOKE rx Completed application form and checklist. r Written narrative explaining the reason for the request. r- Metes and bounds description, if applicable. r Filing fee. CJ Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. rx Written proffers. See the City's Guide to Proffered Conditions. x Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as 'development plan' d proffered. r- Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance. Amended development or concept plan meeting the Application Requirements of item '2(c)'in Zoning Amendment Procedures, r if applicable. i- Written proffers to be amended. See the City's Guide to Proffered Conditions. F Copy of previously adopted Ordinance. r" Amended development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. r- Copy of previously adopted Ordinance. r- Amended comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the City's Zoning Ordinance. F- Copy of previously adopted Ordinance. F- A Traffic Impact Study in compliance with Appendix B -2(e) of the City's Zoning Ordinance. r- Cover sheet. r- Traffic impact analysis. r- Concept plan. ❑ Proffered conditions, if applicable. ❑ Required fee. *An electronic copy of this application and checklist can be found at www.roanokeva.gov /pbd by selecting 'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. NARRATIVE PROPERTY ADDRESS: 1001 WILLIAMSON ROAD, SE; 0 3RD STREET, SE, AND 0 ALBEMARLE AVENUE SE TAX PARCEL NOS. 4021504, 4021505 AND 4021507 ACREAGE: 1.48 ACRE APPLICANT: CHERNEY DEVELOPMENT COMPANY, INC. OWNER: TRIO, L.L.0 Chemey Development Company, Inc. ( "the Company ") wishes to bring its successful model of urban design self - storage units to the parcels on Williamson Road which are the subject of this rezoning application. The building on the property, formerly an automobile parts supply company, has been vacant for years. The proposed redevelopment of the property, which would involve the demolition of the outdated and unsafe structure, would meet current floodplain development requirements, and would enhance this segment of Williamson Road by incorporating design guidelines of both the City's Urban Design Manual and the South Jefferson Redevelopment Area of the Roanoke Redevelopment and Housing Authority as they have been reflected in recent area developments. As illustrated on the proffered elevations, urban design self - storage units are architecturally pleasing, multi -story buildings comprised mostly of interior, climate - controlled modules serviced by elevators. The proposed building would be three stories in height, climate controlled, served by elevators, and contain approximately 56,000 leasable square feet. Sizes of the modules vary and can be customized to accommodate larger storage needs. Potential exists for an overnight delivery counter /office (such as Federal Express, or UPS) on the ground floor which would complement the self - storage use in the balance of the building. Building materials include brick, glass, and mixed metal panel cladding. The Company has developed and operated eight similarly sized self - storage buildings in the DC metro area, as well as a larger self - storage drive -in facility — approximately 100,000 leasable square feet in size -- in Winston - Salem, North Carolina. Its target market consists of apartment dwellers — principally millennials — who need convenient and frequent access to storage. With the large number of living units in and around downtown Roanoke, the Company wishes to take its experience to this underperforming area which has been targeted by the Roanoke Redevelopment and Housing Authority (the "Authority') for special emphasis. The property is located in "The Crossings" section of the South Jefferson Redevelopment Area. Because the property is within a redevelopment zone of the Authority, no building permit can issue until the Authority approves the site development plan for the property. As delineated on the proffered development plan, the majority of the property is within the floodplain. To meet floodplain development requirements, the majority of the site will be raised an average of 2 -3 feet. Since that portion of Williamson Road which borders the site is lower in elevation than the existing building, the proposed building's finished floor will be elevated 5 feet above street level. The proposed project will consist of demolishing and removing all the impervious cover and redeveloping the site as shown on the development plan. The proposed conditions will have equal to or less impervious cover than the existing conditions therefore reducing the impacts on stormwater infrastructure downstream. All proposed improvements will be designed and constructed in accordance with the City of Roanoke stormwater management ordinance. Self- storage facilities are small traffic generators. This project will approximately generate 200 trips per day and 30 trips per hour. Since these amounts are less than 1,000 trips per day and 100 trips per hour, no traffic study is planned. Comparing these traffic generations to the prior use of automobile parts sales, the amount of traffic generated for the self - storage building will be less than the prior use. Overall, this results in effectively having less impact to existing traffic along Williamson Road. The proposed use will generate truck delivery traffic. The site design allows truck movements in and out of the site without having to back in Williamson Road. Recent text amendments to the City's Zoning Ordinance recognized a self - storage building as a new use worthy of inclusion. That use is permitted of right in the I -I, light industrial, zoning district, which adjoins the property. The Company is seeking to conditionally rezone the property from the D (downtown) zoning district to the I -1 zoning district. The proffered conditions reflect the fact that the property is at the edge of the Downtown zoning district. Consequently, the permitted uses are restricted to uses permitted of right in both the D and the I -1 zoning districts plus the self - storage building use. Except for the self - storage building use, then, no other use can be made of the property other than uses already permitted of right. The growth in the number of apartment dwellers in downtown Roanoke has created a need for storage. Sophisticated urban residents expect to be able to meet their storage needs in a leading edge facility designed to fit how and where they live. The proposed redevelopment of this parcel not only meets those needs but also addresses the goals of the Authority as it seeks to upgrade and update this portion of Williamson Road. City of Roanoke 215 Church Avenue Roanoke, Virginia 24011 Attention: Planning Department Re: Proposed rezoning of property at 1001 Williamson Road Tax parcels 4021504, 4021505 and 4021507 Ladies and Gentlemen: As a property owner directly impacted by the proposed rezoning of the property described above, we write to evidence our full support of the request. For years, the building which occupies the bulk of the property has been vacant. Our property (tax parcels 4021508 and 4021503) directly adjoins the property which is the subject of the rezoning. We have seen both the concept plan and the elevations and welcome the proposed development. As a professional surveyor, I am particularly aware of the challenges inherent in redeveloping a property in the floodplain. That's one of the reasons why I am so pleased to see this development. Allowing this needed use close to downtown will bring positive activity to this area, which should not only benefit the City and those who will use the self - storage building, but will also improve the neighborhood and enhance property values. Thank you for taking our concerns in account. LYNDA & SHERRY, LLC - By: D las eredith L ' r: PROFFERS TO BE ADOPTED ON ROANOKE CITY TAX PARCEL NOS. 4021504, 4021505 AND 4021507 1. The property shall be used only for the following uses: The following uses which are permitted of right in both the D and I -1 zoning districts: i. Business service establishment, not otherwise listed; ii. Financial institution; iii. Laboratory, dental, medical, or optical; iv. Laboratory, testing and research; V. Office, general or professional; vi. Office, general or professional, large scale; vii. Animal hospital or veterinary clinic, no outdoor pens or runs; viii. Caterer, commercial; ix. Outdoor advertising sign; X. Studio /multimedia production facility; xi. Bakery, confectionary, or similar food production, retail; xii. Dry cleaning and laundry pick -up station; xiii. General service establishment, not otherwise listed; xiv. Internet sales establishment; xv. Motor vehicle rental establishment, without inventory on -site; xvi. Retail sales establishment, not otherwise listed; xvii. Commercial printing establishment; xviii. Workshop; xix. Amphitheater; xx. Eating establishment; xxi. Eating and drinking establishment, not abutting a residential district; xxii. Entertainment establishment, not abutting a residential district; xxiii. Microbrewery or microdistillery not abutting a residential district; xxiv. Park or playground xxv. Recreation, indoor; xxvi. Artist studio; xxvii. Educational facilities, business school or nonindustrial trade school; xxviii. Fire, police, or emergency services; xxix. Government offices or other government facility, not otherwise listed; xxx. Post office; xxxi. Limousine service; xxxii. Broadcasting studio or station; xxxiii. Utility distribution or collection, basic; xxxiv. Wireless telecommunications facility, stealth; and xxxv. Accessory uses, not otherwise listed. b. The following additional use: xxxvi. Self - storage building 2. The property shall be developed in substantial conformity with the Development Plan dated December 23, 2016 made by ArchStudio7, PLLC and Parker Design Group, Inc. entitled "Self Storage Building Development Plan for Chemey Development Company, Inc., City of Roanoke, Virginia" (the "Development Plan"), subject to such changes are may be required by either the City of Roanoke or the Roanoke Redevelopment and Housing Authority during the comprehensive site plan review and approval process. 3. The self- storage building depicted on the Development Plan shall be constructed in substantial conformity with the elevations dated December 23, 2016 made by ArchStudio7 entitled "Conceptual Elevations" Self Storage Building for Chemey Development Company, Inc., City of Roanoke, Virginia ", subject to such changes as may be required by either the City of Roanoke or the Roanoke Redevelopment and Housing Authority during the comprehensive site plan review approval process. 4. Trucks accessing the property shall not use Williamson Road in order to back into any loading or unloading area. Conceptual Elevations STUDIO a ch5TUD107. PLLC K i7101 ti z i aQ �a05 a~gY ry NU?� wOwZ O Z_ K U U 6 O Conceptual Elevations ktlwB : arch5TUD107, PLLC ti z i z as i Ez 5 Z5: ` a�nY C OW OO j6 N W 0 0 6 K U U K O Conceptual Elevations woman: afahSTUD107, PLLC ti z T 6 Q i Fz Z � Cd�6 O��Op 0 w . LL Q w� O m Z_ K U U K O Q, 20' 0' 40' 90' GRAPHIC SCHLE � � LYNOA G ERRY LLC _ � � rAX (4021506 PIN SET CN1)b� x"1'1 i EXOmmT° LANE AT 0..6' =TO N6 °M,05:E DUMPS'IPR EXcwmxSE N737'n" M °d>'S6•W Q w m Q FmA Mnewn- V, Yuinun -Yam Bpe YYinun.Y Rr.YlnMUnW Mx a \\ xEw Exmux:E aa" N/F PRESS PRESS MERCH INC TAX x/4021506 IR MSUMENT N.811 -- (158007 - -- W Q O � Z p C7 r L� 5 1Y °1d95 "W _ BENCHMARK MA6 NAIL EdEWPEhY 9na EASING WRM 6UT 1219' TO BE USED FOR WILLIAMSONROAD. 50" R/W z i as z E? ma iS uw�0 w �T0 o N a Z F w U U O £s-.4 1,11 4 d �' .4 oil cM. arrcchSTUUD107, PLLC �azumm NO SE SEr — MN1ti"<' �FEMAFlmE �r��aess W Q O � Z p C7 r L� 5 1Y °1d95 "W _ BENCHMARK MA6 NAIL EdEWPEhY 9na EASING WRM 6UT 1219' TO BE USED FOR WILLIAMSONROAD. 50" R/W z i as z E? ma iS uw�0 w �T0 o N a Z F w U U O £s-.4 1,11 4 d �' .4 oil cM. ZONING DISTRICT MAP 1001 Williamson Road SE, 0 3rd Street SE, 0 Albemarle Ave SE Official Tax Parcels: 4021504, 4021505, 4021507 (respectively) ®Area to be Rezoned Zoning AD: Airport Day CG: CommerciaF eneral '. CLS'. Commercial-large Site CN: Commercial - Neighborhood D: Downtown N: Light Industrial I-2: Heavy lndushial — IN: Institutional INPUD: Institutional Planned Unit Dev IPUD: Industrial Planned Unit Des MX: Mixed Use Q WPUD: Mixed Use Planned Unit Dev R -12: Res Single-Family R -3: Res Single -Family R -5: Res Single -Family R -l: Res Single -Family RA: Res - Agricultural RMA: Res Mixed Density RM -2: Res Mixed Density RMF: Res Multifamily ® ROS: Recreation and Open Space - UF: Urban Flex r Candilional Zoning N 0 100 200 Feet W +E � S Maryellen F. Goodlatte, Attorney Glenn, Feldmann, Darby & Goodlatte P. O. Box 2887 Roanoke, Virginia 24001 -2887 Dear Mrs. Goodlatte: A public hearing has been advertised to be heard by the City Planning Commission on Monday, February 13 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of Chemey Development Company, Inc. to rezone property located at 1001 Williamson Road, S.E., 0 3rd Street, S.E., and 0 Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021504, 4021505, and 4021507, respectively, from D, Downtown District, to 1 -1, Light Industrial District, subject to certain proffered conditions. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Tuesday, February 21, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News', following its meeting on February 13. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Stephanie M. Moon Rey dst City Clerk Enclosure c: James R. Cherney, President, Cherney Development Company, Inc., 5460 Shattalon Drive, Winston - Salem, North Carolina 27106 CITY OF ROANOKE Q) OFFICE OF THE. CITY CLERK 215 Church Avenue, s. W., Room 450 4r" ".. Roanoke,Virginia 24011 -1530 '1'eiep Lone: (540)553 -2541 Pun (5411)99 -1145 S'1'WYIIANILI M. MOON REYNOLDS, MM( F null: e1,,k(aannnnken,'ao4 CNC'F.LIA F. MCCOV 0ty Cicrk Deputy City Clcrk February 3, 2017 CECELIA T. WEDD, CMC Assistant Deputy City C'Ierk Maryellen F. Goodlatte, Attorney Glenn, Feldmann, Darby & Goodlatte P. O. Box 2887 Roanoke, Virginia 24001 -2887 Dear Mrs. Goodlatte: A public hearing has been advertised to be heard by the City Planning Commission on Monday, February 13 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of Chemey Development Company, Inc. to rezone property located at 1001 Williamson Road, S.E., 0 3rd Street, S.E., and 0 Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021504, 4021505, and 4021507, respectively, from D, Downtown District, to 1 -1, Light Industrial District, subject to certain proffered conditions. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Tuesday, February 21, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News', following its meeting on February 13. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Stephanie M. Moon Rey dst City Clerk Enclosure c: James R. Cherney, President, Cherney Development Company, Inc., 5460 Shattalon Drive, Winston - Salem, North Carolina 27106 d� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke,Virginfa 24011 -1536 '1de, hone: (540)853 -2541 Fux: (541)853 -1145 S I PI IAN I E M. MOON REYNOLDS, MM(' E -moil: dark(n:ron::okevn.gov CECELIA F. MCCOY City, C'lurk Deputy City Clerk February 3, 2017 CECELIAT. WESe,CMC Assistant Deputy City Clerk Community Hospital of Roanoke Valley Carilion Clinic Properties, LLC Comfort Services, Inc. FAN Convenience, LLC PTOW Properties, LLC TRIO, LLC Press Press Merch, LLC Burke Hatcher, LLC KNI Investments, LLC Norfolk Southern Railroad Lynda & Sherry, LLC Walters, LLC Dear Ladies and Gentlemen: A public hearing has been advertised to be heard by the City Planning Commission on Monday, February 13 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of Cherney Development Company, Inc. to rezone property located at 1001 Williamson Road, S.E., 0 3rd Street, S.E., and 0 Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021504, 4021505, and 4021507, respectively, from D, Downtown District, to 1 -1, Light Industrial District, subject to certain proffered conditions. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Tuesday, February 21, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.00v, under "Roanoke Planning Commission News ", following its meeting on February 13. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. -Sincerely, 7 Stephanie M. Moon Reynol s, MM '�A� City Clerk Enclosure c: Terry Huxhold, 1125 161h Street, S. E., Roanoke, Virginia 24013 COUNCIL CITY AGENDA REPORT w`k _✓ To: Honorable Mayor and Members of City Council Meeting: February 21, 2017 Subject: Amendment #1 to 2015 -2019 Housing and Urban Development (HUD) Consolidated Plan (CM17- 00017) Background: HUD Community Resources is proposing two amendments to its 2015-2019 Consolidated Plan for Community Development Block Grant (CDBG) funds received from the U.S. Department of Housing and Urban Development. The amendments result from reprogrammed funds from the current year for use in projects not originally included in 2016 Plan Year. The changes proposed include: Reallocate $250,000 in unspent CDBG funds from the 2016 Plan Year "Phase 1 Planning for Choice Neighborhood Transformation Plan" to the 2016 Plan Year "Feeding America Southwest Virginia Property Acquisition ". These funds will provide for the acquisition of property located in the Melrose- Orange Target Area (MOTA) for the purpose of developing a community solutions center to improve public safety and provide needed food services to low income residents. 2. Reallocate $170,000 in unspent funds from the 2016 Plan Year "MOTA Major Rehabilitation" project, Children's Health Investment Partnership (CHIP) Enrollment Expansion Project ", "Community Based Prevention Services Project" and "HUD Administrative Funds" to "Washington Park Infrastructure Improvements" in the 2016 Plan Year. These funds will be used to make necessary improvements to the Washington Park pool. Considerations: Federal rules require a provision of 30 calendar days for public comment on the amendments prior to City Council action. A public notice was printed in the Roanoke Times on January 31, 2017. As of the date of this report, no comments have been received. Public comments will be received through March 3, 2017. City Council will take formal action on the proposed Amendment No. 1 at its 2:00 p.m. meeting on March 6, 2017. Recommended Action: Receive public comments related to the 2016 HUD Plan Amendment No. 1. pher P. Morrill City Manager CC: Council Appointed Officers Brian Townsend, Assistant City Mgr. for Community Development Chris Chittum, Director of Planning, Building & Development Keith Holland, HCR Program Administrator The Roanoke Times Accoant Nnmber Roanoke, Virginia 6028915 Affidavit of Publication Date January 31, 2017 CITY OF ROANOKE NOEL C. TAYLOR MUNICIPAL BLDG 4TH FLOOR 215 CHURCH AVE. SW ROOOM 456 ROANOKE, VA 24011 Data Category Description Ad SKe Total Coat 0210612017 Legal Notices NOTICE OF PROPOSED AMENDMENTS TO THE CITY OF R i x 131 L 667.36 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PROPOSED AMENDM was published in said newspapers on the following dates: 0113112017 The First insertion being given... 01/31/2017 Newspaper reference: 0000470875 iIfing Representativ4 , Sworn to and subscribed beforeoo me this Tuesday, January 31, 2017 Notary Public State of Virginia City /County of Roanoke 1 My Commission expires L (0I3b1I$ NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PROPOSED AMENDMENTS TO THE CITY OF ROANOKE 2015.2019 HUD CONSOLIDATED PLAN AND PUBLIC HEARING The City of Roanoke. Virginia, proposing two amendments to its 20155 2019 Consolidated Plan for Community Development Block Grant(CODG) funds eled from the Ul Department of Housing and Urban Development (HUD). the amendments result team reprogrammed funds from current and prior plan years for use in projects not originally included in the 2016 Plan Year. The changes proposed include: I Reallocate $250,000 in COBG funding from the 2016 Plan Year Roanoke Redevelcpmenl and Ranging Authority Architecture /Engineering planning to the 2016 Plan Year to acquire properly for a Community Kitchen by Feeding America of Southwest Virginia These funds are to be redirected to FASMA for the propose of acquiring property It 2322 Melrose Avenue, N.W., Roanoke, Virginia, for conversion to a commodity kitchen to serve IOSV to moderate income persons. 2. Reallocate 5170.000 from the 2016 Plan Year from unspent funds allocated for major home rehabilitation to Infrastructure improvement to a public Pind at ---'i serves al R0, Parr kmte Income area ofthe sin w mind Pursuant to 24 CFR §91.105, and the City of Roanoke Citizen Participation Plan as amended, notice is hereby given that the City Council of the City of Roanoke, Virginia, will hold a entire hearing on the above matter at its regular meeting to be held on February 21, 2017, commencing at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Chu mi Chamber, 4th Floor Noel C, Taylor Municipal mpV are 706 City Council will consider all comments received with respect to the proposed amendments and the report of the City Manager, and determine whether to approve such amendments, during its leg ular session on Monday, March 6, 2012, at 2:00 p.m., or at such time as the matter may be reached. The regular Session will be held in Council Chamber, 41b Flop. Noel C. Taylor Municipal Building, 215 Church Avenue, 5 W.. Roanoke. Virginia. Far additional details, call the City's HU. Community Resources Division at (540) 8536404. It you IPe a person with a monthly who needs accommodations for this hearing, please contact the City Clerk's Office at (540)853 -2541, before 12:00 none no Thursday February 16, 2012. Given under my hand this 25th day of January, 2017. Stephanie M. Moon Reynolds City Clerk (470875) NOTICE OF PROPOSED AMENDMENTS 111 TO THE CITY OF ROANOKE 2015 -2019 HUD CONSOLIDATED PLAN AND PUBLIC HEARING The City of Roanoke, Virginia, is proposing two amendments to its 2015 -2019 Consolidated Plan for Community Development Block Grant (CDBG) funds received from the U.S. Department of Housing and Urban Development (HUD). The amendments result from reprogrammed funds from current and prior plan years for use in projects not originally included in the 2016 Plan Year The changes proposed include: 1. Reallocate $250,000 in CDBG funding from the 2016 Plan Year Roanoke Redevelopment and Housing Authority Architecture /Engineering planning to the 2016 Plan Year to acquire property for a Community Kitchen by Feeding America of Southwest Virginia. These funds are to be redirected to FASWVA for the purpose of acquiring property at 2322 Melrose Avenue, N.W., Roanoke, Virginia, for conversion to a community kitchen to serve low to moderate income persons. 2. Reallocate $170,000 from the 2016 Plan Year from unspent funds allocated for major home rehabilitation to infrastructure improvement to a public pool at Washington Park. This pool would serve a low - moderate income area of the city. Federal rules require providing 30 calendar days for public comment on the amendments prior to implementation. The 30 day comment period will commence Wednesday, February 1, 2017, and continue through and including, Friday, March 3, 2017. Comments must be received in writing no later than 5:00 p.m., Friday, March 3 2017, and may be submitted by postal mail addressed to Keith Holland, Department of Planning, Building and Development, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011; by fax addressed to Keith Holland at (540) 853 -6597; or by e -mail to keith.holland xroanokeva.gov. Pursuant to 24 CFR §91.105, and the City of Roanoke Citizen Participation Plan as amended, notice is hereby given that the City Council of the City of Roanoke, Virginia, will hold a public hearing on the above matter at its regular meeting to be held on February 21, 2017, commencing at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further information, including a copy of the proposed amendments are available at the following locations: (1) the Office of the City Clerk, at Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, (2) the Roanoke City Public Library, Main Branch, 706 S. Jefferson St., Roanoke, VA, 2016, and (3) the Department of Planning, Building and Development, Room 305, North , Noel C. Taylor Municipal Building, 215 Church Avenue, S.W. Roanoke, Virginia 24011, or by calling (540)853 -6404. Citizens and any other interested persons shall have the opportunity to be heard, and express their opinions on this matter. City Council will consider all comments received with respect to the proposed amendments and the report of the City Manager, and determine whether to approve such amendments, during its regular session on Monday, March 6, 2017, at 2:00 p. m., or at such time as the matter may be reached. The regular session will be held in Council Chamber, 41" Floor, Noel C. Taylor Municipal Building, 21 S Church Avenue, S.W., Roanoke, Virginia. For additional details, call the City's HUD Community Resources Division at (540) 853 -6404. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540)853 -2541, before 12:00 noon on Thursday, February 16, 2017. Given under my hand this 25th day of January, 2017. Stephanie M. Moon Reynolds City Clerk Please publish as a legal ad on Tuesday, January 31, 2017, in The Roanoke Times. Please bill to: City of Roanoke, Department of Planning, Building and Development, HUD Community Resources Division, 215 Church Avenue, S.W., Room 305 North, Roanoke, Virginia 24011 : Attn: Keith Holland Questions regarding this ad may be directed to Keith Holland (540) 853 -6404 (phone) (540) 853 -6597 (fax) keith. holland @roanokeva.gov CITY OF ROANOKE HUD ENTITLEMENT GRANTS FY 20162017 ANNUAL PLAN AMENDMENTI Overview The City of Roanoke anOCipates receiving approximately$2.0 million in new funds annually from to US, Department of Housing and Urban Development (HUD) in three grants. Community Development Black Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant(ESG). Roanoke is an entitlement community under these HUD programs. This means that HUD funds are allocated to the City every year using a formula based on population, income levels, and other factors. The amount that the City receives ten depends on how much Congress appropriates for the entire nation. CDBG CDBG funds have been allocated to the City since 1975 and can be used for acdviti a ranging from housing to economic development and from job training to infrastructure projects_ For to 2016 -2017 program year, the City will receive $1,529,060 in new CDBG funds. a reduction of $7,112 from the 2015 alficion n. However, with carryover and program income, the CRY estimates that a total of $2,029,060 in CDBG funds will be available. CDBG funds are primarily intended to benefit low- and moderate income persons and areas, though a funded amount can also be used for reducing slums and blight in economically distressed areas. The amount of funds that can be used for administration, planning and human services is also limited by regulation at 20 %, however the 2016 Annual Plan has proposed administrative costs at 15.8% of total entitlement. HOME The HOME program is exclusively for housing to benefit those of law or moderate income, including rehabilifafion, new construction, homeownership asistr ce and improvements to rental housing. The City has been receiving HOME funds since 1992. Forte 2016 -2017 program year, the City is expected to receive $448,902 in new, HOME foods, This represents an increase of $33,350 from prior year allocations. Including carryover and program income, the City estimates that a total of $623,902 in HOME funds will be available. HOME funds require a 125 %match, which is met with volunteer labor from Habitat for Humanity projects funded with HOME dollars. At least 15% of each annual HOME grant must be invested in qualifying projects conducted by Community Housing Development Organizations rCHDOsi Currently Habilatfor Humanity is the only CHDO Serving the city. ESO The emphasis for use of Emergency Solutions Grant funds has shifted from providing for activities that assist homeless individuals and families to early murverbon and prevention of homelessness. HUD has issued new rules for the distribution of tae funds by enfifiament communities, which are being assessed by city staff and the Roanoke Valley Council of Community Services. Total funding in FY 2016 -2017 is expected to be $138,286, Available Funding. The mtal funding anticipated for Fiscal Year 2016 -2017 from CDBG, HOME and ESG sources is $2,791,248, but relies heaMlyon P1101 year uncommitted or available funds of$675,000. The estimated amount by category is as follows: Catelso Description Available Fmdin CDBG 2016 -2017 Entitlement Grant $1,529,060 2015 -2016 Cary -over 500,000 Subtotal - CDBG Funds Available $2,029,060 HOME 20162017 EntAlement Grant $448902 2015 -2016 Carry-over 175,000 Subtotal - HOME Funds Available $623.902 ESG: 2016 -2017 ESG Enmement Grant $138,286 Total 2016 -2017 CDBG, HOME and ESG Fund. Available $2.791,246 Allocation of Resources The City's 2016 -2017 Annual Update outlines the use of approximately $2.8 million in CDBG, HOME and ESG, including cafry - overandanticipatedprogmmincome. These funds will support an any of housing, homeless preventing, public services ,and neighborhood and economic development activities, and planning and administrative costs associated with these activities • Economic Deyennim nt- No CDBG funding is proposed for projects in the ecplmmic development category for FY 16 -17. • Homeless Services - $131,372 for homeless prevention and rapid rehousing through Emergency Solutions Giants for programs benfAling the homeless or those af-risk of becoming homeless. • Housing Development - ${ 41tfO 1 580600 for new construction and housing anabillalion for homeownership, downpayment and closing oats assistance, and the rehabilitation of owner. and renferoccupied hones. Human Seri ces -$ 193,045 for services such as serial services, academic enrichment and other Paid and family programs to benefit lax to moderate income families. • Neighborhood Devel t- $4304006600000 which includes $30,000 for grants to eight (8) neighborhood organizations for training and organizational development and small community improvement projects not otherwise categorized, $150,000 to fund a Oman of City code inspectors to serve conservation and rehabilitation lox -mod neighborhoods , 1TJ-000 Icr renabltar On Ofn Fitt, pull e,,,q n ql - 111i, , &QhUcrhi,,damJ $ 250,000 foictaya- i,,rrasaa 3arsormapen plan auoms IQn Of p 00a cr developmentota command k� imhc.. Planning and Administration -$ 286,231 for staging and operating costs Incurred by the City to administer Me CDBG, HOME antl EGG funds. Distribution of Housina Funds: For 20162017, the City estimates its CDBG and HOME housing funds will be allocated as follows: • 658Fic 3148888 fi0. for activities encouraging and facilitating the repair, maintenance, improvement or reuse of existing owner occupied or rental housing. • $1092,000, for activities encouraging and facilitating new homeownership. Pro ect Locations: Wnde some of me projects in the 201617 Annual Plan affectareas throughautthe City of Roanoke, the City will be in the second year of targeting of HUD resources to projects serving the Melrose Orange Target Area. Total funds earmarked for the West End and Melrose - Orange Target Areas are $1,49 -009, 'g 419 On which meets the City's policy on Useof HUD Funds bychanneling a§-9 %_ 535% of total funds Into the targeted area Lead Agencies. The HUD Community Resources Division aided City's Depadmentof Planning, Building and Oeveloparamisthe head organization for developing and administering the Consolidated Plan and the Annual Updates. Numerous City offices and departments and offer public, nonprofit and community organizations conduct projects funded in whole or in part will CDBG or HOME funds. The specific projects, agencies and funding recommended for the 2016 -2017 permit are given in the following section. 2016-2017 Prail Submitted, Aggitchis and Recommended Funding: ECONOMIC DEVELOPMENT Grow Growurg Goodwill Gardens (Good II Industries of the Valli Funds to be used to develop a shelter to support existing commundygarden operated on land owned by Goodwill Industncsof the Valley forpurpose of a pantof sale lorbcaiygrovm twits and vegetables. (Recommended: $0.) HOMELESS SERVICES • EmeMencYShefterina&RaoiidR housing(F.MiI Promse of Greater ROanokel Funds Oil provide for emergency shalterto families with children. Family Promise will also collaborate with the Community Housing Resource Center to rapidly, re-house low barrier families and provide continued case management once they are r e- housed. (Recommended$29,500E$G) • Emergency Sheltamma & Homelessness Preverram Roanoke Valley Trouble ARCH) Funds will provide for emergency shelter assistance for operating expenses he utilities and insurance) to suppod dnect seMCes. TRUST will also utilize homeless prevention assistance to fund its full -Owe housing stability coordinator who manages services for Trust House residents who transition to permanent housing. (Recommended'. $38,029 ESG) • Homeless Preventiion and Rapid R h (C N al of Community Services)Fundswillprovitleforrapidrehousingandone- time rental assistance as well as coordinate homelessness prevention services to households most at of homelessness to increase housing stability . (Recommended $63.843 ESG). HOUSING DEVELOPMENT Demolition (City of Roarmike Dept at Planning, no Bldg and Dev.I Funds to demolish vacant condemned structures in an advanced state of detenoratron. (Recommended $25,000 CDBG.) Down Payment A 't P ICI Nf Fourche Dept of Planono Bldg and Dev.) Funds for staffing and operating • costs and project funds to provide 5 -year forgivable, 0% interest loans of up to$8,000 for down payment and closing posts to assist Iowlmod- income families to buy homes In the City. Despite success and meeting target goals, proposed funding to be cut due to allocated HUD funds to other pnoritimb (Recanmended'.$100,000 CDBG) Enremency Home Regain Fragrant Joel Acton For Proposes) Limited and emergency repairs and weathedzation services to low /mod income ownernccupied single family homes. Program requests to target 12 owner occupied homes fa emergency repairs, with 10 of mesa homes also receiving weathenzation services. (Recommended'. $103411 CDBG,) • Erring Individuals wish Dinablities.LBlue Ridge Independent L" Center) Install special needs home improvements such as ramps and grab bars for 25 extremely, law to low income homeowners with disabilities to meet independent living needs. (Recommended $108, 189 GDBG.) • Target Area New Homeownership -New C t t /R h till 1 (Habitat fa Humanity Acquireandrenowneamimmum of 5 existing vacant houses for single- family homeownership as well as construction of 3 new single family homes in Melrose - Orangetargel area. (Recommended'. $381,574 CDBG and $585,426 HOME) • Target —Ar-iffif Cmner -0 anal Limited Rehab (R ti Alliance) Basic rehabilitation services utilizing volunteer labor to address •safe, warm and dry' homeowner needs for low -income parsons. Proposed goal of 17 homes in Melrose - Orange targetarea. (Recemmended$85,(kNGDBG.) • Target Area Limited Housing R h bltati (Total Action For Progress) Limited rehabilitation services to 12 owner- occupied single family homes in MeimseOrange target areas. (Recommended $O) • Target Arealsl Owqdj,OccUpk Manor Rehab (Total Action for Proceeds) Major rehabilitation to 4 owner-occupied housing units in Melrose -Orange Target Area Major rehabilitation is targeted for rehabilitation in excess of $15,000 to address heagh, safety and warfare needs of residents. (Recommended: $28 G0 117 000 CDBG.) • Summer youth Rehab'I'tafon Renovator AII' I This program entails limited rehabilitation and repairs to about 20 homes citywide primarily utilizing over 400 youth volunteers from faith -based programs for lox income, elderly, and disabled homeowners. RTR reviews and selects homes to be included in the program, determine eligibility, won, scopes, any environmental testing and historic reviews, and required permits. (Recommended: $75,000 CDBG). HUMAN SERVICES • Academic Summer Camp for RRHA Resiffient, (Apple Rid F ) Funding will povde for youth services and camp staling and operations for the Apple Ridge farm to target residents of RRHA public housing. (Recommended $30,000 CDBG.) • African American Studii in Contemporary TodmAndion For proceeds) Funds to administer and monitor this program which targets freshman African American male students at William Fleming High Schoolwho are at risk of nototanpleting high school (Recammended'.$0CDBG.) • CHIP Enrollment Expansion Prop (Child Health Investment Partnership) This program is intended to identify and engage low to moderate income families to provide assessment and medically necessary programs in an otherwise medically undereervad areas of the city. ( Recommended $34,580) • Community Based Prevention5 (Department of Social Se ) Funds for l staff position and out- stationing costs to increase the accessibility and use of child abuse and neglect prevention services and reduce the necessity of foster care placements. (Recommended: $51,545 CDBG) • Family Advocates Program (Children Trust) Funding to provide suppedseraces to the nonoftending caregivers in casesof alleged child abuse, recalling in the greater protection and support for the alleged Mild victim. (Recommended $27,000 CDBG) • Housnu Stabilization for Fannies Need (Council of Community Seem) CDBG funds to part replace Homelessness Prevention and Rapid Re- Housing Program previously funded with ARRA grenls. The program will use the CDBG funds to leverage additional resources to assist with homeless prevention and re housing activities. (Recommended $50,000 CDBG) • Life Skills Training P (Brain aury Services of SW Virginia 1 Funds to provide dally independent living skills training to individuals living with brain injury due to accident, birth defect or stroke. (Recommended $0) • West End Blied (Transibronal Otl for Women Program intended to operate coffee shop and thrift store to address the needs of women who return to the community after incarceration and do not have children In their care. (Recommended SO). NEIGHBORHOOD DEVELOPMENT .�Nase- Fwun9l ,�hho -NI mbern Douai raMat mHeuPfat�feaaekeReAVwebpmcrd -w-9 HOes�§+'�umoMyt-Wodra rng, ge erg ne_nng a d a -,h tcvforal firmo for dsigning mf esl -err and Inpl a on of Phase I of the Nlelresc Rugby,5nenaedaah L4est3HnefonnaNen Pan. jResanmeNee 5250002GJBGl _ - - namranen: rmene Lert o zr, No rollers or roma drN Code Eforce t(Cin l' Roanoke Dept of Planning Bldoand Dev.) Funds a portion of stall and other Wareing costs for City enforcement of the building maintenance and other codes in low -to mmeram income nevghborhoo0s. (Recommended: $150,000 CDBG.) Neighavorhood Dgaelopmend Qramt P (Dept of Planning Bldg and Dev.) Provides for grants of up to $25,000 to neighborhood organizations in predominantly bw- mod - income neighborhoods for elgOle projects such as housing, crime prevention and public facilities and infrastructure projects . Activities related to training and capacity development of eligible neighborhood associations will be paid from HUD planning and administrative amounts. ( Recommended'. $26,500. Applications were received from the following organizations'. • Gainsbore SW Community Organization- Victorian sheet lamp .(Remnmended$4,800 CDBG) • Gainsboro SW Community Organization- History Walk phase 2. (Recommended $5,300 CDBG) • Mountain View Neighborhood Association- Bg Belly Solar Compactor (Recommended $4,814 CDBG) • Old Southwest Ina- Street Sign Toppem (Recommended $1,200 CDBG) • Riverdale Farm Neighborhood Association - Gateway Sgnage (Recommended $2,000 CDBG) • SE Action Forum -Dale Ave Moral (Recommendetl$6,100 COBS) • Other CDBG Eligible Neighborhoods- Training and Development ($5,786 COBS) ADMINISTRATIONIPLANNING HUD AdministrarveFunds IDe of Plano no Bids and Dev.l Still and other operating costs associated with the general administration of the City's CDBG, HOME and ESG programs. Limits for each program are 20 %forCOBG,10% for HOME and 75 % for ESG. (Recommended: $240,841 CDBG, $38,476 HOME, $6,914 ESG.) 2016 -2017 HUD Funding Recommendations Funding by Category: Fconomed De,elopmem $0 Homeless 6ervlcee $131 1372 Hou$ing D— l[pmanl $1 r3; }pin <1 5E u, Human Development $193045 neglect" ODevelopment ¢'1_.111 6,Os- PlBnniOg and Atlmini54d4ve COffi 2 Teem 52,7¢1,244 We8kom- 0016.4017 Funding for lAe]m H) m,d idrgel Areas Revmiduatim In fielive', 51,599000 1, 41 000 Pnei Name Aglxy Cauen$ ROdueand Riamand Mad Aged— Summer Cam Ag4e led, Farm Iz $0 5'4,03) Sgi J �Y$6 PMpn Amvlrsn 5l�aln COniwn wary Issues TAP s0,ow $io,m6 CHIP FinaIment ErPanaion PriK'rp Chile Hei I— Indent Pacnennip $0 $345W $345W C.A Summ nt me, M%annirg,Bkg60e+. 5150,W0 5150,OW Siw,. Canmwli, 6esel Prevented, Servltm' tplN Saclal SeMCS 5104,900 $10$594 $51,545 Oandium OW al Plandim. dig 80.,. $ST OM $75000 $25,0W Oa,n Paymen10.s951an¢ mail N Planning. BIU060e,, $65,OW SIOD,WO $10d,OW Emwge¢yHarAHRApeir TAP S6gWl1 $103,411 $103,411 Empaxed, lMrvlduale WN Damellm elue Ridgelnee hen, Lbing Cmld 5100003 liimli99 Sim I9e Famgy Aevwales Prryram Cunde, a TUS1 $2TI. $27,W0 $2T,OW Grwmq (nc6nll Ggrdsry GmTNIl lneuculim of Ne Valle/ $0 5251.0 $0 HcmtlessSaACm'and'—end., C-1 M COmmunify devices $67,571 $73471 MT.. Hdntlga 5en1ms and Pre,mOm Femlly Prams. M Roanoke Valley $26,500 531,500 529,5. Nw¢ae Saw— and Preremkn ARCH $350. $40,029 $39029 wyng SUWtraticn Sn Famil'ree m Need Cm,cil of Undid -, Sa,ise S44,OW $.me Mid. HUO AOmin Funds Omt 0 Planning. BiA Cev. .326598 $236,231 S296$31 ttte Skllls Trsnmg Bmin IneySan,ceacISWVA $II 51i.. $0 NeipM1WrM1OUd Oe+elcpmmi Grant Program NaghlwMOi Sw,lces $z65W S4o.Wl1 S. d. Pllssal CFgy NelgMOrim, Trdnii Panning R ®nWe RMevebpmeM m, AmPorlly 50 We, W0 _2.1:11 SJ Summa YOUtM1Hmaing RMaulllleum Reiwation Nllan¢ $7(1000 Mugu $75,0m is Tel Are. mn,l lReuaullllalbn TAP ST $103,411 SO S. Area LUnilM Repadllierlon Rmmati on A i a— $.". $...T $B50W urge Arm Nea HOmmwnana, A Haullal Fm Humeniry $595519 $gm TOG $mlded T+TNA.Q a -0wgM Maw RemmIllellm TAP 50 S49i176 $ix7PL T1in Ld P, __ xta Pepe. r eel Fnd mnel Tai one Gaaonukn fo szzo00 $0