HomeMy WebLinkAboutCouncil Actions 03-06-17ROANOKE CITY COUNCIL
INFORMAL SESSION
MARCH 6, 2017
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call - All Present.
Welcome. Mayor Sherman P. Lea, Sr.
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 following the 2:00 p.m. session on Thursday, March 9 at 7:00 p.m.; and
Saturday, March 11 at 4:00 p.m.; and video streamed by Internet through CivicPlus, at
roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning
for the hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(The Closed Meeting was continued until April 3)
A communication from Council Member David B. Trinkle, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, being the selection process for a City Manager, pursuant to Section
2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(7-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• Jefferson College of Health Sciences 20 minutes
• FY18 Budget/Financial Planning - 90 minutes
Work Session
Continued during the 2:00 p.m. session
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL 2:00 P.M., FOR A
CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451,
NOEL C. TAYLOR MUNICIPAL BUILDING.
ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 6, 2017
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order - -Roll Call. - All Present.
The Invocation was delivered by The Reverend Carlton Wright, Associate
Pastor for Seniors and Pastoral Care, Shenandoah Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, March 9 at 7:00 p.m.; and Saturday, March 11 at 4:00 p.m.; and
video streamed by Internet through CivicPlus, at roanokeva.gov /councilmeetings.
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
Parks and Recreation Advisory Board — five vacancies
Three -year terms of office ending March 31, 2020
Roanoke Regional Airport Commission — one vacancy
Four -year term of office ending March 9, 2021
Access the City's homepage to complete an online application.
Expiration of the three -year terms of office of William B. Hopkins, Jr., and
Lori E. Vaught as Trustees of the Roanoke City School Board ending
June 30, 2017. Trustee Vaught is not eligible for reappointment. Deadline
for receipt of applications is Friday, March 10, 2017. Printable application
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of students from Boston University, College of the Holy Cross and
Wake Forest University.
Mayor Lea presented the students with Certificates of Appreciation.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
4. CONSENT AGENDA:
(APPROVED 7 -0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C -1 Minutes of the regular meeting of City Council held on Monday,
November 21, 2016.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Attorney requesting that Council schedule
a public hearing to be held on Monday, March 20, 2017, at 7:00 p.m., or as soon
as the matter may be reached, to correct an inadvertent error relative to the
water service utility tax and making such corrections retroactive to November 16,
2015.
RECOMMENDED ACTION: Concurred in the request.
C -3 A communication from the City Manager in response to comments made
at the December 19, 2016 City Council Meeting by Dr. M. Rupert Cutler and
Diana Christopulos about the construction of the Mountain Valley Pipeline (MVP).
RECOMMENDED ACTION: Received and filed.
C -4 A communication from the Director of Finance transmitting the Financial
Report for the month ended January 31, 2017.
RECOMMENDED ACTION: Received and filed.
C -5 Annual Report of the Roanoke City Sheriffs Department for the 2015 -
2016 Fiscal Year.
RECOMMENDED ACTION: Received and filed.
C -6 Report of qualification of Gloria P. Manus as a member of the Personnel
and Employment Practices Commission for a term of office ending June 30,
2019.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Annual update on activities of the Roanoke Regional Partnership. Beth
Doughty, Executive Director, Spokesperson. (Sponsored by the City
Manager)
Update received and filed.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
AIR (Art in Roanoke) in Elmwood Update - 15 minutes
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance and appropriation of the Juvenile Justice and
Delinquency Prevention Title II Grant funds from the Virginia
Department of Criminal Justice Services for use by the Roanoke
City Public Schools to create and administer the Positive
Alternatives to School Suspensions (PASS) Project.
Adopted Resolution No. 40771- 030617 and Budget Ordinance
No. 40772-030617. (7 -0)
2. Approval of Amendment No. 1 to the 2015 - 2019 HUD
Consolidated Plan; and authorization to submit documentation to
HUD for final review.
Adopted Resolution No. 40773-030617 and Budget Ordinance
No. 40774-030617. (7 -0)
3. Acquisition of real property rights for the Templeton Avenue
Stormwater Drainage Improvements Project.
Adopted Ordinance No. 40775-030617. (7 -0)
4. Execution of Amendment No. 3 to the Contract with Crouch
Engineering, Inc., for additional professional services for the
Roanoke River 'Bridge the Gap' Greenway Phase ll, from Bridge
Street to Aerial Way Drive.
Adopted Resolution No. 40776- 030617. (7 -0)
COMMENTS OF CITY MANAGER.
The City Manager commented on the following:
Spring Leaf Collection Occurs This Week
• Solid Waste Management has added dates for spring leaf
collection services this year
• Collection will occur this week — March 6 through 9
Residents may place at the curb an unlimited number of bagged
• leaves in biodegradable paper bags on the designated week
• Bulk and brush collection will continue this week.
• More information is available by calling 853 -2000, select Option 1
Stakeholders of the Melrose- Orange Target Area Meeting
• Residents, business owners, and other stakeholders are
reminded that bi- monthly meetings are held to allow them to
provide input and learn about activities in this target area.
• Next meeting is March 13, 6:00 -7:00 p.m., at Goodwill Industries of
the Valleys, 2502 Melrose Avenue.
• For information call 983 -6404 or email Keith Holland at
keith.holland@roanokeva.gov.
McDonald's St Patrick's Day Parade and Shamrock Festival
S
• aturday, March 11 — Parade begins at 11:00 a.m. on Jefferson
Street at Elm Avenue
• Shamrock Festival begins at noon
• McDonald's Kid's Zone is from 12:00 to 5:00 p.m.
• Corned Beef & Co. Celtic Celebration will last from 10:00 a.m. to
5:00 p.m.
• Martin's St. Patty's Block Party starts at noon, $10.00 admission
• More details are available at www.dowritownroanoke.org
• The 2017 Leadership t:ohege Program will vayu, ..,, •.......... -.
evening, March 16, and continue on each consecutive Thursday
evening for 9 weeks through May 11.
• Classes meet each Thursday evening from 6:00 to 9:00 p.m. in the
Municipal Building for nine weeks.
Leadership College is an interactive and engaging series of
• discussions, lectures, role plays, team building, and related field
work to help citizens better understand how their local
government works.
• Several graduates of the Leadership College have gone on to be
leaders in our community, some even running for City Council.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Dykstra encouraged citizens to check batteries in
their fire detectors at home due to a number of recent fires.
Council Member Trinkle, Chair of the City Council's Personnel
Committee, announced that the City had retained the services of
Colin Baenziger & Associates, consulting and municipal recruiting
firm, to assist with the recruitment of a new City Manager for the City
of Roanoke; adding that citizen input and comments will be received
with regard to recruitment of a new City Manager on Monday,
March 20, 2017 from 5:30 — 7:00 p.m. in the Council Chamber, Room
450,4 1h floor, Noel C. Taylor Municipal Building.
Council Member Ferris, Chair of the City's Legislative Committee,
gave an update on the Marketplace Fairness Act; adding he will be
traveling to Washington, D.C. on March 11 — 13, 2017 to share
information with elected officials and representatives at the National
League of Cities Congressional City Conference.
Mayor Lea announced that due to having received only one
application for School Board Trustee, the School Board application
deadline would be extended until Friday, March 31, 2017.
At this point, City Manager continued discussion of the FY18
Budget/Financial Planning Work Session.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. NONE.
CERTIFICATION OF CLOSED MEETING. (7 -0)
12. ADJOURNED - 3:25 P.M.
j�* gtio
CITY OF ROANOKE
°
OFFICE OF THE MAYOR
215 CHURCH AVENUL S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
-
(540)853 2444
TF LFAX
(54
FAX (540)85) -1145 145
SHERMAN P. LEA, SR.
EMAIL MAY0R(.1R0AN0KEVA -60V
Mayor
March 6, 2017
The Honorable Vice -Mayor Anita J. Price and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Price and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
Q4:5�.
erman P. Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
March 6, 2017
Public
VACANCIES:
Five, three -year terms of office on the Parks and Recreation Advisory Board ending March 31, 2020.
Four -year term of office on the Roanoke Regional Airport Commission ending March 9, 2021.
Three -year term of office on the Roanoke Valley - Alleghany Regional Comprehensive Economic
Development Strategy Committee ending March 31, 2020.
Two, three -year terms of office on the Roanoke City School Board ending June 30, 2020.
Unexpired term of office on the Roanoke Neighborhood Advocates ending June 30, 2018.
March 6, 2017
The Honorable Mayor Sherman P. Lea and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Beslpilch
Michelle L. Dykstra
Raphael E. `Ray' Perris
John A. Garland
Anita J. Price
David B. Trinkle
I wish to request a Closed Meeting to discuss a personnel matter, being the selection of a
City Manager, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
P rinkle, Chair
City Council Personnel Committee
DBT:ctw
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
SHERMAN P. LEA, SR.
Fax: (540) 853 -1145
Mayor
Email: clerk(u,,roanokeva.gov
March 6, 2017
The Honorable Mayor Sherman P. Lea and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Beslpilch
Michelle L. Dykstra
Raphael E. `Ray' Perris
John A. Garland
Anita J. Price
David B. Trinkle
I wish to request a Closed Meeting to discuss a personnel matter, being the selection of a
City Manager, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
P rinkle, Chair
City Council Personnel Committee
DBT:ctw
Aft Jefferson College
of Health Sciences
at (APILIONCLINI(I
Presentation to Roanoke City Council
The Honorable Sherman Lea, Mayor
Mr. Chris Morrill, City Manager
J
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s
X001
Elm Ave._
At the intersection of Education and Healthcare
March 6, 2017
Our Mission
Jefferson College of Health
Sciences prepares, within a
scholarly environment,
ethical, knowledgeable,
competent,
and caring healthcare
professionals.
Carilion Clinic exists to
improve the health
of the communities it
serves.
Dr. NMI, H..11 A,,, CEO, Carilion Clinic
Recently n,—M Me of top 15 women
Jefferson College Broadening Exposure
U.S. Congressman Bob Goodlatte
January 30, 2017
1�
i�
V
® Jefferson College
s W
.r.
s !
Jefferson College
.. HeeItF SOkn�as
Our History of Service
• 1911 -
Lewis -Gale School of Nursing
• 1914-
Jefferson Hospital School of
. Nursing program
Nursing
• 1965 -
Community Hospital of Roanoke
program
Valley School of Nursing
• 1982 -
Community Hospital of Roanoke
Valley College of Health Sciences
• 2003-
Jefferson College of Health Sciences
Jefferson College:
Leading the Way
Virginia's first hospital
Virginia's oldest:
affiliated college (1982)
, Occupational Therapy
. Nursing program
Assistant program
- Respiratory Therapy
, Physician Assistant
program
program
March 6, 2017
4
Jefferson College On The Rise
Fall 1988 - Fall 2016 Enrollment Growth
Enrollment
s 1a: AUanio Wecc��e. ^I Sbu�om -a WExBM. ^r01z1
The College also
attracted students
from 93 localities
across Virginia.
In fall 2016, the
College attracted
students
from 33 states.
March 6, 2017
5
World -Class Faculty and Staff
Faculty hold degrees from colleges and universities around the country
including: Universities of Maryland, Kansas, Tennessee,
Southern California, North Carolina, Virginia; Temple, LSU,
Case Western Reserve, Virginia Tech, Purdue, Penn State, Princeton
Florida State, VCU, George Mason, VCOM, Notre Dame
155 Regular Employees
71- Staff
75 - Full -time Faculty
9 - Part -time Faculty
105 Adjunct Faculty
Enrollment Breakdown
2016
2004
0% 20% 40% 60% 80% 100%
March 6, 2017
March 6, 2017
Our Programs
2004 1 2017
Associate of Applied Science
5
3
Associate of Science
2
0
Bachelors
4
9
Masters
0
5
Doctoral
0
3
Undergraduate Certificate
0
1
Graduate Certificate
0
4
TOTAL PROGRAMS
11
25
School of Graduate &
Professional Studies
Doctor of occupational Therapy
begins fall 2017
Doctor of Nursing Practice
. began fall 2016
Doctor of Health Sciences
began fall 2016 and only such program in Virginia
Master of Science In Nursing, Family Nurse Practitioner (2014)
Master of Healthcare Administration (2013)
Master of Science in Occupational Therapy (2007)
Master of Science in Physician Assistant (2007)
Master of Science in Nursing, Nursing Administration (2005)
7
Baccalaureate Programs
, Biomedical
Sciences
, Emergency
Services
Health Sciences
, Medical
Laboratory Science
, Healthcare
Management
Nursing
- TBSN, ABSN, RN -BSN
Respiratory
Therapy
Associate Programs
v Occupational Therapy Assistant
v Physical Therapist Assistant
v Surgical Technology
March 6, 2017
8
March 6, 2017
Healthcare Careers On The Rise
Health Professions are the number one occupational
group for projected job growth.
, Healthcare is expected to create 32% of all new jobs
in the U.S.
Between 2012 and 2022, 4 million jobs in healthcare
will be created.
Registered nurses earned an average of $67,490 per
year in 2015.
"Source: Bureau of labor Statistics
Healthcare Careers On The Rise
Healthcare careers projected growth 2014 - 2024:
I
YYiiiiiiY'WYI
occupational Therapy Assistant
ao%
Physical Thesapist Assistant
ace%
Family Nurse Practitioner
31%
Physician Assistant
30%
Occupational Therapist
ST%
Emergency Services (Paramedic)
Ia%s
Registered Nurse
16%
SuRical Technologist
15%
Respiratory Therapist
12%
We educate students for
each of these areas!
Source: Bureau of tabor Statistics
I
Return on Investment:
The Jefferson Difference
1 Jefferson College leads the state with the highest
average wage earnings for Baccalaureate degree
graduates ($54,981).
Jefferson College has the state's second highest
average wage earnings for Master degree
graduates ($76,294). 0
Source, State Council of Higher Education in Virginia
A Jefferson College Education =
Positive Results for our Region
, Graduates have a 92% ht time pass rate on national
licensure /board exams with a 96% overall pass rate
Top producer of health professions graduates in
Southwest Virginia and in the top -10 for the
Commonwealth
61% of graduates have worked or are working for
Carilion Clinic
, 76% of graduates reside in Virginia
March 6, 2017
10
Jefferson College Leading the Way
Carilion Clinic Health Sciences Libraries
.Jefferson College of
Health Sciences
Carilion Roanoke
Memorial Hospital
.Virginia Tech Carilion
School of Medicine
Mona This, Director
March 6, 2017
11
Interprofessional Education
Interprofessional Education allows
students from different disciplines
and institutions to come together in
the classroom, laboratory, and in
real -world clinical activities to learn
about, with, and from each other.
Jefferson College President Dr. Nathaniel L. Bishop serves as Chair of the
Department of Interprafessionalism at the Virginia Tech Carillon School of
Medicine and Jefferson College. Dr. Lisa Allison - Jones, Jefferson College Dean
for Academic Affairs, serves as Vice - Chair.
Virginia Intercollegiate
Anatomy Lab
SJethrson College
ex.dw�c
VTC N�vd GNIw
RADFORD
UNIVERSITY
March 6, 2017
12
Rc
College Partnership for ESL Introduction to Anatomy
Healthcare Project
Educational Collaborations
. Partnerships with Virginia Tech Carilion School of Medicine
Radford University's Doctor of Physical Therapy Program
Community College Articulation Agreements
Virginia Community College System Guaranteed Admissions
Agreement in Nursing
,A.R. Burton Emergency Services Initiative
Virginia Tech Science Festival
on
March 6, 2017
13
® kffus 6 b,
At the intersection of
education and healthcare,
Jefferson College of Health Sciences
provides well educated and highly qualified
graduates to fill the jobs of the 21St century.
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ESC oUTE
,,BREWERY r
Agenda
• The Challenges
• Budgeting for Outcomes Process Update
• Balancing Summary
— Price of Government Update
— Ranked Offers by Priority
• Capital Project Planning
2
The Challenges
• Since 2008, made reductions of $30.7 million to facilitate
budget balancing and reduced positions by 10%
• Reduced and restructured capital plan
• Reformed pension for sustainability and competitiveness
• Strengthened financial policies for financial resiliency
• Improved efficiency and customer service through Lean
• Made strategic investments in infrastructure and livability
• Built regional partnerships to invest in tourism, broadband,
and industry
Policies and Investments are
producing returns
• Reversed 30 year population decline
• Increased graduation rate and other key indicators
• Neighborhoods and downtown on path to
revitalization
• Cross sector initiatives like Innovation Corridor
• Economic development wins
• On the national radar screen
FY 2017 -2018 Challenges
Revenue
Revenue Decline
$2,392,000
Mandatory
Medical Insurance
$1,212,939
Expenditure Increases
Pension
834,875
Performance Agreements
154,400
Roanoke Valley Broadband Authority
118,648
Western Virginia Industrial Facility Authority
220,135
Best Practice
Debt Service
$250,000
Expenditure Increases
General Fund Reserves
250,000
Competitive Compensation
1,940,500
Other
Restorations to Maintain Current Service Levels
Critical Inflationary and Contractual Increases
The Approach: Budget requests submitted lower
than FY 2017 Adopted levels
5
BFO Process Update
• Where We Are Now
— Priority Teams reviewed, scored and ranked offers inclusive
of base requests and supplementals
— Budget Committee prepared preliminary capital budget
recommendation
• Next Steps
— Priority Teams make funding recommendations to Budget
Committee
— Director Budget Workshops (March 17th and March 24th)
— Council Budget Briefing (April 3rd)
— Budget Committee balances Recommended Budget
n
Balancing Summary — March 6th
Economy
$1,414,479
$8,300
5198,8U4
a1,bL1,785
Education
1,834,475
36,700
126,295
1,997,470
RCPS
79,554,700
0
0
79,554,700
Good Government
17,615,087
441,930
628,369
18,685,386
Human Services
35,133,327
1,024,767
66,970
36,225,064
Infrastructure
21,724,294
384,983
965,342
23,074,619
Livability
15,277,650
434,634
374,866
16,087,150
Safety
66,052,582
1,905,746
926,114
68,884,442
Outside Agencies (base does not yet
8,544,732
0
549,098
9,093,830
reflect any reductions)
Reserved Allocations
26,178,369
0
3,748,739
29,927,108
TOTALS:
$273,329,695
$4,237,060
$7,584,597
$285,151,352
Price of Government $278,700,000
Variance ($6,451,352)
Price of Government
Revenue Estimate by Major Category
(In Millions)
Property Tax
$116.0
Intergovernmental
70.5
Other Local Taxes
57.7
Sales Tax
20.1
Other Revenue
14.4
Total $
$278.7
Fiscal Year 2018
5.2%
• Property Tax
• Intergovernmental
• other Local Taxes
■ Sales Tax
■ Other Revenue
$2.4 Million Decrease in FY18 Revenues
over FY17 Adopted Budget
Real Estate Tax
Personal Property Tax
Sales Tax
Prepared Food and Beverage Tax
Business License Tax
Transient Occupancy Tax
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money /Property
Health and Welfare Funding from Commonwealth
Other Funding from Federal and State
Charges for Services
Internal Services
Other Revenues
Total General Fund Revenues
$ 281,092,000 $ 278,708,000 $ 278,701 $ (2,392,00(1) (0.90/6)
0
02JO612017
03106/2017
$Growth/
%Growth/
FY 17
Preliminary
Revised
(Decline) From
(Decline)
Adopted
Estimate
Estimate
FY 17 Adopted
FY 17 Adopted
i 81,000,000 $
82,200,000 $
82,200,000
$ 1,200,000
1.50%
22,800,000
22,800,000
22,800,000
-
0.0%
22,000,000
20,100,000
20,100,000
(1,900,000)
(8.6 %)
16,000,000
16,218,000
16,218,000
218,000
1.4%
13,621,000
12,900,000
12,500,000
(1,121,000)
(8.2 %)
4,600,000
4,150,000
4,150,000
(450,000)
(9.8 %)
35,913,000
35,964,000
35,864,000
(49,000)
(0.1 %)
1,147,000
1,077,000
911,000
(236,000)
(20.6 %)
1,284,000
1,006,000
1,027,000
(257,000)
(20.0 %)
221,000
236,000
216,000
(5,000)
(2.3 %)
29,999,000
28,874,000
28,874,000
(1,125,000)
(3.8 %)
40,864,000
41,183,000
41,641,000
777,000
1.9%
8,183,000
8,098,000
8,212,000
29,000
0.49/6
2,832,000
3,329,000
3,348,000
516,000
18.21/
628,000
573,000
639,000
11,000
1.8%
$ 281,092,000 $ 278,708,000 $ 278,701 $ (2,392,00(1) (0.90/6)
0
FY18 School Funding Formula
10
2/617
3/6/17
$Growth
Adopted
Revised
Revised
(Decline)
Budget
Estimate
Estimate
Adopted
Percent
Category
FY 2017
FY 2018
fY 2018
FY 2017
Difference
Local Tax Estimate
$ 195,934,000
$ 194,332,000
$ 193,832,000
$
(2,102,000)
Personal Property Tax Relief Provided by Commonwealth
8,076,000
8,076,000
8,076,000
-
0.00/
Total Revenue Subject to Sharing with Schools
204,010,000
202,408,000
201,908,000
(2,102,000)
0.0 %)
Deduct Dedicated Taxes:
Service District Taxes- Downtown and William son Road Districts
697,000
661,000
700,000
$
3,000
0.49/6
Local Taxes Dedicated to Regional Tourism Marketing
1,725,000
1,556,250
1,556,250
$
(168,750)
(9.80/0)
Local Taxes Dedicated to ivy Market Performance Agreement
190,000
275,000
275,000
$
85,000
44.79/6
Local Taxes Dedicated to Roanoke River Investments
170,000
250,000
250,000
$
80,000
47.1%
Local Taxes Dedicated to South Commonwealth Partners
221,000
240,000
240,000
$
19,000
8.61Y.
Total Deductions
3,003,000
2,982,250
3,021,250
$
18,250
0.69/6
Adjusted Revenue Subject to Sharing with Schools
201,007,000
199,425,750
198,886,750
$
(2,120,250)
(1.1%)
Percentage Allocated to Schools
40.00%
40.00%
40.001/6
40.00%
Funding of Schools
$ 80,402,800
$ 79,770,300
$ 79,554,700
$
(848,100)
(1.1 %)
10
City of Roanoke Priorities
Assure a desirable region where
judicial needs are met and citizens k,
feel safe in their community.
Safety
Enhance Roanoke's
exceptional vitality as an
attractive, diverse,
culturally inclusive, vibrant
and active city in which to
live, learn, work and play.
Maintain and build quality
infrastructure that supports
healthy residential
neighborhoods, successful
commercial areas, and
accessible public facilities and
amenities.
Livability
1
Cultivate a thriving business
wnvirnnmpnt and innovative
Infrastructure Government
Provide exceptional, yet cost
} competitive government
/ % services that are collaborative,
e T ces transparent, responsive, and
innovative.
Foster a caring community that utilizes an
equitable, regional, and collaborative approach to
encourage preventative measures, intervention
services, and self- sufficiency while providing a 11
social safety net for citizens.
Economy
Business and Workforce
$1,182,764
$8,300
$154,400
$1,345,464
Development
Asset Development for the
$117,380
$0
$0
$117,380
Economy
Asset Promotion for Economic
$64,759
$0
$0
$64,759
Development
Percent ( %) for Art — Staff Support
$20,407
$0
$44,404
$64,811
Asset Development for Economy
$29,169
$0
$0
$29,169
and Education — Roanoke Arts
Commission
TOTAL
$1,414,479
$8,300
$198,804
$1,621,583
Education
Library Early Literacy Services
$185,105
$12,000
$0
$197,105
Library Core Community Services
$1,324,234
$11,700
$81,295
$1,417,229
Library Services to K -12
$277,804
$13,000
$0
$290,804
Summer Reading Initiative
$22,332
$0
$0
$22,332
Youth Services Initiative
$25,000
$0
$45,000
$70,000
TOTAL
$1,834,475
$36,700
$126,295
$1,997,470
Human Services
Social Services— Benefit Programs
$4,916,294
$109,325
$0
$5,025,619
Division
Social Services — Family Services
$14,760,838
$378,433
$31,203
$15,170,474
Division
Probation, Parole and Intake
$75,845
$0
$0
$77,845
Services
Social Services — Children's Services
$10,367,703
$319,036
$0
$10,686,739
Act
Social Services — Employment
$1,325,081
$67,977
$0
$1,393,058
Services Programs
Outreach Detention/ Electronic
$306,197
$0
$0
$306,197
Monitoring
Substance Abuse Counselor
$59,216
$0
$0
$59,216
(VJCCCA)
Human Services Support
$122,393
$3,000
$0
$125,393
Enhanced Community Services
$71,829
$0
$0
$71,829
(VJCCCA)
Net revenues gained
Human Services (Cont.)
Youth Haven $524,936 $0 $0 $524,936
Social Services— Administration $2,370,256 $143,203 $0 $2,513,459
Homeless Assistance Team HUD $45,320 $0 $6,904 $52,224
Grant — Match
Social Services — Resource Parent $187,419 $3,793 $28,863 $220,075
Training Program
TOTAL $35,133,327 $1,024,767 $66,970 $36,225,064
. Net revenues gained
Infrastructure
Paving Program
$3,774,433
$116,165
$732,000
$4,622,598
Bridge Safety Inspection Program
$324,043
$0
$0
$324,043
Snow Removal
$228,033
$0
$0
$228,033
Bridge Rehabilitation and Renovation
$625,123
$21,445
$0
$646,568
Street Maintenance
$924,574
$0
$0
$924,574
Fleet Maintenance and Repair
$2,609,857
$0
$13,000
$2,622,857
Technology Infrastructure Support
$1,254,744
$0
$70,775
$1,325,519
SWM Containers and Distribution
$115,716
$0
$4,500
$120,216
Facilities Management - Mechanical
(Electrical, Plumbing & Welding)
$625,199
$17,800
$0
$642,999
Infrastructure (cont.)
Facilities Management - HVAC
$940,149
$34,000
$0
$974,149
Enterprise Technology Support
$1,446,312
$0
$29,008
$1,475,320
Fleet Motor Fuel
$67,765
$0
$0
$67,765
Development Review & Inspection
$489,702
$2,742
$0
$492,444
Radio Technology Support
$518,958
$0
$21,269
$540,227
Sidewalk Repair & Maintenance
$442,319
$20,000
$0
$462,319
Median and Right of Way Landscape
Maintenance $1,362,226 $0 $0 $1,362,226
Facilities Management - Structural
Maintenance $809,674 $98,000 $0 $907,674
Environmental Compliance and Best
Management Practice $369,622 $8,727 $70,786 $449,135
Infrastructure (cont.)
Facilities Management - Contracts &
Service Agreements
$622,711
$12,500
$0
$635,211
Facilities Management - Municipal
$393,428
$0
$0
$393,428
Complex Maintenance
Library Technology and Innovation
$151,600
$12,000
$0
$163,600
Central Business District Sealed
Compactor Program
$339,677
$0
$4,306
$343,983
Facilities Management - City Utilities
and Work Order Management
$1,081,134
$0
$19,698
$1,100,832
Berglund Center HVAC Required
Frequency Prevenative Maintenance
$62,472
$0
$0
$62,472
Alley Maintenance
$386,678
$41,604
$0
$428,282
Facilities Management - Custodial
Services: Cleaning of City Facilities
$767,201
$0
$0
$767,201
Map and Graphics Production
$101,658
$0
$0
$101,658
Infrastructure (cont.)
Capital Project Management Services $755,523 $0 $0 $755,523
Stormwater Credit Application Review
Services $48,415 $0 $0 $48,415
Fleet Vehicle Wash Program
$85,348 $0
$0 $85,348
Total $21,724,294 $384,983 $965,342 $23,074,619
Livability
Community Recreation
Athletics
Traffic Engineering, Transportation
Planning
Code Enforcement
Books and Materials
Outdoor Education
Landscape Management
Park Management
Planning and Urban Design
Services
Neighborhood Library Services
Youth Development
$438,875
$77,543
$0
$516,418
$697,765
$26,497
$0
$724,262
$830,610
$0
$0
$830,610
$1,141,137
$46,900
$0
$1,188,037
$602,057
$64,985
$0
$667,042
$560,556
$0
$0
$560,556
$1,035,251
$0
$117,049
$1,152,300
$1,033,387
$5,400
$0
$1,038,787
$899,433
$11,374
$10,900
$921,707
$1,276,644
$0
$37,242
$1,313,886
$602,176
$12,927
$0
$615,103
Livability (Cont.)
SWM (Solid Waste Management)
$2,811,194
$0
$93,412
$2,904,606
Trash Collection
Urban Forestry
$834,295
$26,869
$0
$861,164
SWM Collection Inspectors
$215,858
$0
$1,780
$217,638
SWM Bulk Collection
$793,817
$0
$57,096
$850,913
SWM Recycling Collection
$930,079
$0
$3,500
$933,579
SWM Physically and
$12,576
$155,904
$0
$168,480
Topographically Challenged
SWM Brush Collection/ Leaf
$256,907
$0
$15,680
$272,587
Collection
Community Sustainability
$217,879
$6,235
$38,207
$262,321
Programming
SWM Operations (Call Center)
$87,154
$0
$0
$87,154
TOTAL
$15,277,650
$434,634
$374,866
$16,087,150
Safety
Police Patrol
$11,531,324
$511,358
$0
$12,042,682
Police Investigations and Support
$4,692,514
$0
$0
$4,692,514
Police Administrative Services
$2,220,911
$138,798
$79,539
$2,439,248
Emergency Management
$112,135
$0
$0
$112,135
Fire and Emergency Medical Services
Operations
$17,514,877
$258,360
$265,358
$18,038,595
Fire /EMS - Support and Administrative
Services
$840,000
$0
$8,400
$848,400
Police Academy
$648,676
$0
$0
$648,676
Jail Operations
$13,515,898
$354,056
$351,080
$14,221,034
Sheriff's Office Operations
$3,371,036
$88,514
$8,411
$3,467,961
Fire
Prevention /Inspection /Investigation
Division
$379,982
$180,852
$0
$560,834
Safety (cont.)
Traffic Signals
$583,538
$20,000
$0
$603,538
City Prosecutors
$1,752,969
$0
$9,900
$1,762,869
911 Operations
$2,998,843
$85,887
$116,613
$3,201,343
Building Safety
$709,678
$7,288
$0
$716,966
Police School Resource Officer
$557,771
$0
$0
$557,771
Dare Program
$217,907
$0
$0
$217,907
Fire-EMS Training Division
$466,369
$85,332
$0
$551,701
Office of the Magistrate
$5,456
$0
$0
$5,456
Signs and Pavement Markings
$661,244
$30,000
$0
$691,244
Roanoke Emergency Medical Services
(REMS)
$0
$100,000
$10,000
$110,000
Safety (cont.)
Police Animal Protection and Services
Unit
$403,374
$0
$0
$403,374
Drug Prosecutor
$55,078
$0
$0
$55,078
Administrative Support of Juvenile &
Domestic Relations District Court
$60,554
$0
$1,753
$62,307
Roanoke City Victim Witness Program
$40,386
$0
$0
$40,386
Street Lighting
$544,641
$15,715
$0
$560,356
Administrative Support of Roanoke City
General District Court
$95,543
$0
$0
$95,543
Residential Juvenile Detention Services
$972,793
$29,586
$75,060
$1,077,439
Support Circuit Judges
$1,099,084
$0
$0
$1,099,084
Total
$66,052,582
$1,905,746
$926,114
$68,884,442
Good Government
Payroll
$355,533
$0
$3,234
$358,767
Local Trust Taxes
$204,625
$19,804
$26,263
$250,692
Miscellaneous Revenue
Collections and Administration
$123,404
$0
$0
$123,404
Real Estate Taxation
$1,741,473
$88,159
$1,105
$1,830,737
Accounts Receivable Billing and
Collections Services
$348,668
$0
$0
$348,668
Legal Counsel
$985,679
$17,000
$0
$1,002,679
Personal Property Tax
Administration and Motor Vehicle
License
$869,940
$14,853
$44,286
$929,079
Set Off Debt Collection Program
$59,495
$0
$0
$59,495
City Council
$260,087
$8,503
$1,772
$270,362
Taxation Programs
Commonwealth of Virginia
$199,830
$0
$534
$200,364
Good Government (cont.)
Performance Auditing
$583,316
$0
$0
$583,316
Leadership, Management, and
Oversight
$855,322
$55,502
$61,553
$972,377
Retirement Plans Administration
$516,611
$0
$547
$517,158
Budget Development
$282,767
$0
$0
$282,767
Risk Management and Worker's
Compensation Admin
$771,912
$0
$28,254
$800,166
Cash Management and Investment
Services
$269,325
$4,416
$5,828
$279,569
Human Resources - Salary
Administration
$225,821
$0
$0
$225,821
Accounts Payable
$186,861
$0
$0
$186,861
Capital and Financial Planning
$222,897
$0
$0
$222,897
Human Resources - Benefits
Administration
$1,088,744
$0
$89,600
$1,178,344
26
Good Government (cont.)
Circuit Court Clerk Performance of State
Mandated Duties
$1,533,236
$0
$41,483
$1,574,719
Human Resources - Employment
Services
$315,813
$0
$55,983
$371,796
Budget Administration
$150,489
$0
$0
$150,489
Business License Taxation
$317,064
$14,853
$17,881
$349,798
Business Applications Support
$1,394,142
$0
$3,531
$1,397,673
Permit Center
$274,546
$2,000
$0
$276,546
Contract Management Services
$62,690
$0
$18,452
$81,142
Fund Accounting & Financial Reporting
$763,817
$78,390
$9,601
$851,808
Human Resources - Organizational
Development
$497,521
$0
$174,000
$671,521
Procurement Services
$387,410
$7,000
$90
$394,500
Good Government (cont.)
Public Information: Make City News
Accessible and Promote the City of
Roanoke
Auto and General Liability Claims
Administration
Board of Equalization
Conduct of Elections -
Local /State /Federal
Fraud, Waste, and Abuse Hotline
Handle Collection of Court Costs and /or
Fines forthe Roanoke City Courts
Technical support and administrative
services to Constituents
Safety Training /Loss Prevention and
Control
Coordinate Annual Independent Audit of
City CAFR
Voter Registration Services
1
$234,079
$7,248
$0
$241,327
$82,286
$17,183
$0
$99,469
$11,512
$0
$0
$11,512
$260,196
$0
$28,887
$289,083
$24,467
$0
$0
$24,467
$90,108
$0
$0
$90,108
$454,303
$13,495
$1,356
$469,154
$64,549
$16,000
$0
$80,549
$153,306
$0
$0
$153,306
$130,318
$0
$14,129
$144,447
Good Government (cont.)
Provide Management, General Admin,
and Departmental Support Services $201,598 $77,524 $0 $279,122
Travel Policy Administration
$24,314
$0
$0
$24,314
Dog Licensing
$35,012
$0
$0
$35,012
TOTAL
$17,615,087
$441,930
$628,369
$18,685,386
Outside Agencies
Outside Agency
FY17i
$135,000
Incremental
(Funded by Agreement)'U
Adopted
Requested
Increase/
Interstate 73 Coalition, LLC
B4ut
Amount
(Decrease)
Market Building Support
A t
$300,000
$0
Blue Ridge Behavioral Healthcare
$448,890
$654,501
$205,611
Community College Access Program
$100,000
$100,000
$0
(CCAP)
DRI — SpecialEventCoordination
$135,000
$135,000
$0
Health Department
$1,555,792
$1,612,015
$56,223
Interstate 73 Coalition, LLC
$24,000
$24,000
$0
Market Building Support
$300,000
$300,000
$0
Mill Mountain Zoo
$33,120
$33,120
$0
Mill Mountain Zoo - 651h Anniversary
$0
$16,880
$16,880
Renewal Project Supplemental
Request
Regional Center for Animal Care &
$924,801
$971,041
$46,240
Protection
Roanoke Regional Partnership
$215,829
$206,340
($9,489)
Roanoke Valley Broadband Authority
$542,702
$661,350
$118,648
Outside Agencies
Outside Agency FY 8
Incremental
(Funded by Agreement)
dopte
Fequested
Increase/
Budge
Amount
nt
(Decrease)
Roanoke Valley Greenway
$42,880
$42,930
550
Commission
Roanoke Valley Television (RVTV)
$211,361
$211,361
$0
Roanoke Valley Transportation
$14,837
$14,952
$115
Planning Organization
Service District Taxes (Downtown &
$697,000
$700,000
$3,000
Williamson Road)
Virginia Cooperative Extension
$80,407
$80,483
$76
Virginia's First Regional Industrial
$35,000
$32,500
- $2,500
Facility Authority
Visit Virginia's Blue Ridge
$1,725,000
$1,556,250
- $168,750
Western Virginia Regional Industrial
$0
$220,135
$220,135
Facility Authority
Total Funded by Agreement:
$7,086,619
$7,573,038
$486,419
Outside Agencies (Cont.)
Outside Agency
(Sponsorships)
Blue Ridge Soil & Water Conservation
District
City of Salem — NCAA Championships
CityWorks XPO
CoLab
Miss Virginia Pageant
Renovation Alliance
VWCC Scholarships
Total Sponsorships:
FY17 FY18
Incremental
Adopte
eques
Increase/
Budget;
(Decrease)
Amoun
$3,000
$3,000
$0
$2,880
$2,880
$0
$40,000
$40,000
$0
$25,000
$25,000
$0
$9,600
$12,000
$2,400
$2,400
$14,000
$11,600
$10,303
$10,303
$0
$93,183
$107,183
$14,000
Outside Agencies (Cont.)
Outs _ ge
(Dues & Memberships)
Roanoke /Blacksburg Technology
$2,000
$2,000
$0
Council
$2,000
$2,000
$0
Roanoke Regional Chamber of
$0
$7,640
$7,640
Commerce
$150,898
$164,428
$13,530
Roanoke Valley - Alleghany Regional
$89,388
$94,697
$5,309
Commission
Roanoke Valley - Alleghany Regional
$12,000
$12,000
$0
Commission — Regional Bicycle
Coordinator
Roanoke Valley - Alleghany Regional $5,200 $5,200 $0
Commission — Roanoke River
Blueway
Roanoke Valley Sister Cities
$10,800
$10,800
$0
Transdominion Express
$2,000
$2,000
$0
Virginia Municipal League
$29,510
$30,091
$581
Total Dues & Memberships:
$150,898
$164,428
$13,530
Outside Agencies (Cont.)
Outside Agency
(Legacy Agencies)
Center in the Square
TAP
FY17
Adopted
Budget
Amount
$285,760
$160,000
Total Legacy Agencies: $445,760
FY18
Incremental
Requested
Increase/
Amount
(Decrease)
$285,760
$0
$160,000
$0
$445,760
$0
Outside Agencies (Cont.)
Outside Agency
(Miscellaneous)
Mountain View Humane
Roanoke Regional Small Business
Development Center
Roanoke Valley SPCA
Total Miscellaneous:
Incremental
Increase/
(Decrease)
$15,421
$10,000
$14,000
$4,000
$0
$4,000
$4,000
$10,000
$33,421
$23,421
Outside Agencies (Cont.)
Human Services Agency Funding via $419,052 $430,000
Human Services Advisory Board
Roanoke Arts Commission $339,220
TOTAL ALL OUTSIDE AGENCY $8,544,732
REQUESTS:
Incremental
Increase/
(Decrease)
$10,948
$340,000 $780
$9,093,830 $549,098
Reserved Allocations
Transfer to Debt Service
$13,685,850
$250,000
$13,935,850
Personnel Lapse
- $2,258,633
$0
- $2,258,633
Budget Contingency
$1,414,564
$0
$1,414,564
Medical
$0
$846,492
$846,492
Dental
$0
$8,899
$8,899
Payroll Accrual, Unemployment Wages,
Extended Illness Leave, Termination Leave,
$521,275
$0
$521,275
Reclassification Contingency
Affordable Care Act
$324,478
$0
$324,478
FLSA
$0
$202,848
$202,848
Civic Center Subsidy
$511,494
Operating Subsidy
$41,969
$0
$2,280,067
Insurance, Xerox, etc.
$1,726,604
Debt Service
GRTC Subsidy
$1,899,605
$0
$1,899,605
Worker Compensation
$1,675,000
$0
$1,675,000
Reserved Allocations (Cont.)
Mini - Grant /Donation Contingency
$114,000
$0
$114,000
Miscellaneous Claims Contingency
$51,442
$0
$51,442
Reserves
$1,125,000
$250,000
$1,375,000
OpEB
$270,000
$0
$270,000
Line of Duty
$325,380
$0
$325,380
Compensation Increase
$0
$1,940,500
$1,940,500
Budgeting for Outcomes Contingency
$0
$250,000
$250,000
Technology Capital
$1,100,000
$0
$1,100,000
Radio Capital
$614,772
$0
$614,772
Fleet Capital
$3,035,569
$0
$3,035,569
TOTAL
$26,178,369
$3,748,739
$29,927,108
Balancing Summary — March 6th
Education
RCPS
Good Government
Human Services
Infrastructure
Livability
Safety
Outside Agencies (base does not yet
reflect any reductions)
Reserved Allocations
TOTALS:
Price of Government
Variance
$1,414,479
$1,834,475
$79,554,700
$17,615,087
$35,133,327
$21,724,294
$15,277,650
$66,052,582
$8,544,732
$26,178,369
$273,329,695
$8,300
$36,700
$0
$441,930
$1,024,767
$384,983
$434,634
$1,905,746
$0
$0
$4,237,060
$198,804
$126,295
$0
$628,369
$66,970
$1,621,583
$1,997,470
$79,554,700
$18,685,386
$36,225,064
$965,342
$23,074,619
$374,866
$16,087,150
$926,114
$68,884,442
$549,098
$9,093,830
$3,748,739
$29,927,108
$7,584,597
$285,151,352
$278,700,000
- $6,451,352
Balancing Options
x
._ .sue"+ "�. VAw
Solid Waste Fee (each $1 /month) $373,410
Restorations 4,237,060
Supplementals 7,594,597
Compensation:
-Delay Pay Increase (1 month) 161,708
- Reduce Pay Increase (1/2 %) 485,125
- Furlough Day (1 day) 690,000
Next Steps
• Priority Teams
— Make final funding recommendations to Budget
Committee and Directors
• Directors
— March 17th and March 241h Budget Workshop
• Budget Committee
— Balance Recommended Budget
— Prepare Capital Plan recommendation
• April 3rd Briefing
41
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telepkone: (540) 853 -2541
Fas: (540) 853 -1145
E -mail: derk&u ... keva8ov
March 9, 2017
The Reverend Carlton Wright
Associate Pastor for Seniors and Pastoral Care
Shenandoah Baptist Church
6520 Williamson Road, N. W.
Roanoke, Virginia 24019
Dear Pastor Wright:
CECELIA F. MCCOY
Deputy City Clerk
CECELIAT. WEBB,CMC
Assistant Deputy City Clerk
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, March 6, 2017.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
SMR:aa
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011,1595
TELEPHONE 540- 853 -2431
FAX 540. 853 -1221
EMAIL-: ciryenp@roanokcva.gov
March 6, 2017
The Honorable Sherman P. Lea, Sr., Mayor
and Members of City Council
Roanoke, Virginia
Timothy R.
Spencer
Steven J.
Talevi
David L.
Collins
Heather P.
Ferguson
Laura M.
Carini
Assistant City
Attorneys
Re: Request to schedule of Public Hearing regarding the Local Water Service Utility Tax
Mayor Lea and Members of Council:
In November 2015, following adoption of the amendments to the City Charter regarding the appointment of
the Director of Finance, a task force appointed by Council recommended several changes to City Code as a
result of the changes in City Charter. One of the technical changes was the proposal to remove reference to
the local exchange telephone service tax in Section 32 -171. Section 32 -171 also included the local water
service utility tax. The intent of Council was to amend Section 32 -171 only with respect to the local
exchange telephone service tax. Council adopted Ordinance No. 40389 - 111615 on November 15, 2015 and
section 1 of the Ordinance repealed Section 32 -171 in its entirety.
In order to correct this inadvertent and unintended mistake, Council should schedule a public hearing for
March 20, 2017, at 7:00 p.m., or at such time as the matter may be reached to consider adoption of Section
32 -171 with respect to the local water service utility tax only and make such action retroactive to November
16, 2015.
Recommended Action
Council authorizes a public hearing to be held on March 20, 2017, at 7:00 p.m., or at such time as the matter
may be reached, to receive comments from the public on the adoption of Section 32 -171 with respect to the
local water service utility tax, retroactive to November 16, 2015, to correct an inadvertent scrivener's error in
the adoption of Ordinance No. 40389- 11615.
Sincerely,
1G
Daniel J. Fagha 4
City Attorney
DJC/Isc
c: Christopher P. Morrill, City Manager
R. Brian Townsend, Assistant City Manager for Community Development
Sherman Stovall, Assistant City Manager for Operations
Barbara Dameron, Director of Finance
Troy D. Harmon, City Auditor
Stephanie Moon Reynolds, City Clerk
Timothy R. Spencer, Senior Assistant City Attorney
OFFICE OF THE CITY MANAGER
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211 Chw,lh A VenS R1111111 ib
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Virginia 2yOli R0anok, %
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ROANOKEwww.�na „nkma_gnv
February 21 , 2017
Mayor Lea and Members of Council:
Subject: Mountain Valley Pipeline
This letter is in response to the comments made at the December 19, 2016 City Council
meeting by Dr. Rupert Cutler and Dr. Diana Christopulos about the construction of the
Mountain Valley Pipeline (MVP). To facilitate obtaining information about impacts of the
pipeline, the City Attorney conferred with the Roanoke County Attorney, staff reviewed the
study of the Hydrogeologcial Assessment of Watershed Impacts Caused By Constructing
the Mountain Valley Gas Pipeline Through Roanoke County, Roanoke County comments
submitted to the Federal Energy Regulatory Commission, and other relevant
documentation. Staff also consulted with the Virginia Tech Urban Stormwater Research
Team.
Based on the due diligence referenced above, the following comments are offered:
As previously reported by several media outlets, the prevailing opinion of those
who oppose the MVP is that the Federal Energy Regulatory Commission (FERC) Draft
Environmental Impact Statement (EIS) findings and conclusion with respect to
impacts of the MVP is not based on substantial evidence, does not consider
alternative mitigation measures for environmental impacts, and is incomplete. More
detailed information is needed on how erosion and sediment will be controlled and
mitigated if the pipeline is constructed. FERC has delayed the release of the final
EIS which was originally scheduled for release in early March. FERC has requested
additional information from the MVP developer to complete the final EIS.
While the MVP will not pass within the boundaries of the City, a portion of it will
cross the Roanoke River upstream of the City limits.
The Western Virginia Water Authority (WVWA) Board made the decision to not take a
position on whether the pipeline should be constructed or not. The WVWA focus
has been on protecting the Spring Hollow Reservoir. There were some initial
concerns about the close proximity of the pipeline to the reservoir and its drainage
area. The route of the pipeline was subsequently adjusted out of the drainage area,
so there are no concerns of sediment contamination of the reservoir itself. This
does not eliminate concerns about sediment in the river upstream of the pump
intake.
Page 2
• Erosion is the primary source of sediment in the Roanoke River, as well as its
tributaries. Given that a portion of the MVPwithin Roanoke County is along steeply
sloped areas, there is a significant risk for soil erosion. It appears that there is a
legitimate concern that an increased sediment load could continue downstream
within the City limits. At this point, however, we cannot quantify how much
sediment would reach City limits as a direct result of the project.
• It should be noted that the Virginia Department of Environmental Quality is working
with the pipeline developer on a Memorandum of Understanding to address issues
such as water quality, groundwater, erosion and sediment control the role of
localities in project plan review and oversight.
The MVP is a complex project with many impacts to be considered. Given that the stream
ecosystem in the Roanoke River is already degraded due to existing sediment loads from
the contributing watershed, our primary concern should be soil erosion and sediment that
can flow downstream through the City limits and impact our ability to achieve progress in
reducing sediment, bacteria, and PCBs. It is recommended that staff monitor on -going
developments of the pipeline and, when appropriate, submit comments to FERC and other
regulatory agencies to ensure the mitigation of erosion and sediment, as well as other
water quality pollutants of concern.
Sincere y,
Christopher P. Morrill
City Manager
Council Appointed Officers
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, SW, Suite 461
Roanoke, Virginia 24011 -1220
Telephone: (540) 853 -2821
Fa.: (540)853 -6142
BARBARA A. D.AMERON
Director of Finance
March 6, 2017
Dear Mayor Lea and Members of City Council:
ANDREAF.TRENT
Assistant Director of Finance
Subject: January FYI Financial Report - City of Roanoke
December FYI Financial Report - Roanoke City Public Schools
The following financial report provides commentary on the City's financial results for
the seven months ended January 31, 2017 and Roanoke City Public Schools for the six
months ended December 31, 2016.
General Fund
Through January FYI 7, year -to -date revenues were $114.3 million, or 41.5% of the
adopted revenue estimate for the year. Year -to -date revenues increased 2.3% or $2.6
million compared to the same period in FYI 6.
General Property Tax Revenues were relatively flat compared to FYI 6. Other local tax
revenues were approximately $326,000 or 1.0% above FY16. Prepared Food and
Beverage tax was in line with budget. Motor Vehicle License tax increased $128,000
or 25.7% compared to the same period in the prior year. Other contributors to the
revenue increase were the timing of reimbursements for Children's Services Act (CSA)
expenditures, an increase in reimbursements for housing of prisoners for other
localities and an increase in both EMS and Off Duty Billings for Police.
These revenue increases were offset by several underperforming local taxes. Sales tax,
which included sales through December of 2016, was 2.7% or $0.3 million less than
FYI 6, and was 7.6% below year -to -date budget. Transient Occupancy tax decreased
2.1% or $56,000 compared to the previous year, and was 5.0% below year -to -date
budget. Communications tax decreased $63,000 or 1.9% compared to FYI 6, and was
only 0.1% below year -to -date budget. At this point, a revenue shortfall of $3.5 to $4.0
million is still projected for FYI 7.
Through January, expenditures were $170.7 million, or 60.1% of the adopted
expenditure budget for the year. Year -to -date expenditures increased by 3.7% or $6.2
million compared to the prior year. The increase was attributable to CSA programs,
Visit Virginia's Blue Ridge initiatives, broadband authority costs, timing of capital
projects and paving, and increased funding to Roanoke City Public Schools.
Stormwater Utility Fund
Year -to -date Stormwater fee revenue as of January 31, 2017 was $3.1 million or 55.6%
of FYI anticipated revenues. Operating expenses were $2.8 million, or 53.0% of the
expense budget resulting in an operating gain of $368,000. Change in net position,
after transfers and contributions, was a gain of approximately $208,000. Stormwater
fees are being charged using a phased in approach. In FY16, which was the second
year of implementing the fee, the approved fee was 60 cents per billing unit of
impervious service. In FYI 7, the approved fee increased to 90 cents per billing unit.
This is the third and final year of the phased in approach.
Civic Center Fund
The FYI year -to -date change in operating revenue through December was $234,000
lower than the budgeted revenues but $1 .2 million higher than the prior year primarily
due to the timing of events. Correspondingly, operating expenses were $356,000
lower than budgeted, but $1.2 million higher than the prior year. The operating loss
was $122,000 lower than the fiscal year -to -date budgeted operating loss and $55,000
lower than the prior year. The year -to -date change in net position was a loss of
$256,000 which was an improvement of $86,000 over the prior year, and an
improvement of $170,000 when compared to the budgeted loss of $426,000.
Parking Fund
Through January, approximately 60% of anticipated operating revenue had been
realized. Increases in Market garage revenues was partially related to the completion
of the hotel construction. Gainsboro garage and the Higher Ed Center lot had
increased occupancy as a result of new businesses moving into the downtown area.
Elmwood lot revenues were lower due to decreases in Anthem and Meridium employee
parking. Revenues in total increased 9.5% over the prior year and operating expenses
increased by only 4.2 %. Operating income, before the net decrease of non - operating
revenues, expenses, and transfers was approximately $580,000. After non - operating
transactions, the fund's change in net position was approximately $331 ,000.
Roanoke City Public Schools
Financial performance on Roanoke City Public Schools is reported to City Council on a
quarterly basis. These results are reported on a one -month lag compared to City
results based on the timing of School Board and City Council meetings. Accordingly,
this report includes results through December. The School Fund amounts as presented
in this report correspond with amounts reported to the School Board on February 14,
2017.
Revenues
School Fund revenues increased 2.5% or $1.8 million compared to FYI 6. Revenues
increased due to additional funding received from the State and City of Roanoke but
was partially offset by a decrease in other revenues due to prior year reimbursements
from medical insurance claims.
Expenditures
School Fund expenditures increased 1.6% or $1.3 million compared to FY16.
Expenditures have increased largely due to the cost of instruction. The increase is due
to a School Board approval of a 2% increase or a step increase in addition to correcting
salaries from years 6 to 20.
Economic Summary
At the state level, total revenue collections for January increased 7.4 %, driven mainly by
payroll withholding, which had one more deposit day compared to last year, and sales
taxes. On a fiscal year -to -date basis, total revenue collections rose 4.6 %, well ahead of
the revised annual forecast of 2.9% growth.
Collection of sales and use taxes rose 6.3 % in January (reflecting December sales),
with an overall increase of 0.9% fiscal year -to -date. All major sources of revenue
posted positive growth related to the holiday shopping season.
In December, the City's unemployment rate at 4.1% was equivalent to Virginia's
unemployment rate, but below the national unemployment rate of 4.7 %.
The Consumer Confidence Index decreased 1.5 points, from 113.3 in December to
111.8 in January. The decline in confidence was driven solely by a less optimistic
outlook for business conditions, jobs, and especially consumers' income prospects.
Please contact me with any questions you may have on these financial statements
Sincerely, 0 fohut-"L
Barbara A. Dameron
Director of Finance
Attachments
cc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Intergovernmental
Charges for Sellers
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Perks Recreation and Cultural
Community Development
Transfer to Debt Service Fund
Transfer to School Fund
Nondepadmental
Total
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2017
STATEMENT OF REVENUE
(UNAUDITED)
Current Revenue
Revenue Budget
Budget Variance
$ 114,5211 $ (69,840,002)
81,406000 (48,226,241)
1,147,000 (634,395)
1184,000 (791
221,000 (104,259)
71447,148 (40.606.121)
8,133,000 (3,114.647)
2,832,000 (1,057,688)
11,595
678 -000 (458,348)
E 281,737743 E 1164,838,060)
Actual
Jul 1- Jan 31
2016 2017
$ 44687,998
33,179759
512,605
487,640
116.741
30,541,027
5,068,353
774,312
11,595
219,652
$ 116,899,600
Actual
Percent of
Jul 1 -Jan 31
FY17 vs FY16
Budget
2015 m 2016
Variance
Received
$ 44,550,373
0.3%
39.0%
32,853,994
10%
40.8%
553,193
(73°7°)
44.7%
413,687
17,6%
38 -0%
118,393
(1.4 %)
52.8%
30,171.851
22%
412%
4,099,521
236%
619%
1,434.949
23.6%
627%
45,301
(744 %)
00%
40,379
444.0%
324%
§ 114,201,641
23%
41.5%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expenditure
Uncommitted
Budget
Balance
$ 16,286,294
$ 6676,991
8744497
3,835521
68,121,055
26,320929
28,222,012
9881,135
40.580,224
17 810A87
10.984909
4321309
8,902,365
3.191.140
11,455616
3.131578
80,402,800
33355,588
10,515,124
4,957,438
$ 284,214,695
$ 113,482,716
Actual
Jul 1 - Jan 31
2016-2017
$ 9.607.303
4,908976
41,800,126
18340,876
22,770,137
6,664,599
5,711 225
8324,038
47.047,212
5.55] 686
$ 170.732,79
Actual
Percent of
Jul t - Jan 31
FY17 vs FY16
Budget
2015 -2016
Variance
Obligated
$ 9941,302
(3.4 %)
59.0%
5,127,523
(4.3 %)
561%
41,080456
1.8%
614%
17410,908
5.3%
65.0%
21 002005
84%
561%
6501.891
25%
607%
4607.443
24.0%
642%
9.890.684
(15 -8 %)
727%
45,379,831
37%
58.5%
31635.002
52.9%
52.9%
E 164,577,044
3.7%
60.1%
CITY OF ROANOKE, VIRGINIA
STORMWATER UTILITY FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2017
(UNAUDITED)
FY 2017
Adopted
Budget FY 2017
Operating Revenues
Slormwaler Utility Fees
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income /(Loss)
Nonoperating Revenues/(Expenses)
Investment Income /(Loss)
Interest Expense
Net Nonoperating Revenues
Income /(Loss) Before Transfers and Contributions
Transfers and Contributions
Transfer from General Fund
Transfer from Capital Projects Fund
Transfer to General Fund
Transfer to Capital Projects Fund
Transfer to Debt Service Fund
Net Transfers and Contributions
Change in Net Position
$ 51654,000
$ 31142,069
5,654,000
3,142,069
5,232,395
2,705,433
68,308
5,232,395
2,773,741
421,605
368,328
$ 1,938,721
1,938,721
1,820,666
1,820,666
118,055
4,818 4,725
(105,026) (57,744) (20,057)
(105,026) (52,926) (15,332)
316,579 315,402 102,723
- 278,316
131,540 -
(4,995)
(75,000) (20,500)
(316,579) (159,288) (277,068)
(316,579) (107,743) (19,252)
$ - $ 207,659 $ 83,471
2
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2017
(UNAUDITED)
FY 2017
Budget YTD FY 2017
Ooeratina Revenues
Rentals
Event Expenses
Advertising
Admissions Tax
Facility Surcharge/Ticket Rebate
Commissions
Ancillary
Miscellaneous
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Management Fees
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenuesi(Expenses)
Investment Income
Interest Expense
Net Nonoperating Expenses
Net Loss
Transfers and Contributions
Transfer from General Fund
Transfer from Capital Project Fund
Net Transfers and Contributions
Change in Net Position
S 3,053,926
873,359
205,460
325,405
298,037
86,363
86,878
72,658
5,002,086
710,359
4,630,574
232,512
666,111
6,239,555
(1,237,469)
(342,582)
(342,582)
(1,580,051)
$ 2,788,667
932,236
212,493
285,615
249,987
119,415
114,069
65.598
4,768,080
813,686
4,177,032
226,378
666,111
5,883,207
(1,115,127)
59,989
(355,188)
(295,200)
(1,410,326)
FY 2016
$ 2,042,923
684,475
244,820
200,903
142,886
31,789
116,032
57,446
3,521,274
659,613
3,255,559
224,581
552,129
4,691,882
(1,170,608)
52,155
(293,107)
(240,952)
(1,411,560)
1,140,034
1,140,034 1,069,445
14,000
14,000 -
1,154,034
1,154,034 1,069,445
$ (426,018)
$ (256,293) $ (342,115)
3
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2017
(UNAUDITED)
Ooeralina Revenues
Markel Garage
Elmwood Park Garage
Center in the Square Garage
Church Avenue Garage
Tower Garage
Gainsboro Garage
Campbell Garage
Williamson Lot
Higher Ed Center Lot
Market Lot
Elmwood Lot
Warehouse Row Lot
West Church/YMCA Lots
Off Street Parking Violations (All Locations)
On Street Parking Violations
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues /(Expenses)
Investment Income
Interest Expense
Net Nonoperating Expenses
Income /(Loss) Before Transfers and Contributions
Transfers and Contributions
Transfer from Capital Projects Fund
Transfer to DoT Fund
Transfer to Fleet Fund
Net Transfers and Contributions
Change in Net Position
FY 2017
Adopted FY 2017
Budget Budget YTD FY 2017
$ 438,000
635,000
385,677
679,125
442,000
200,000
173,000
60,000
44,000
80,000
40,000
26,000
38,000
367,650
3,608,452
2,313,964
995,605
3,309,569
298,883
$ 219,000
317,500
192,839
339,563
221,000
100,000
86,500
30,000
22,000
40,000
20,000
13,000
19,000
183.825
1,804,227
1,156,982
589,561
1,746,543
57,684
$ 250,065
345,076
221,531
424,177
287,546
129,255
98,151
41,129
29,327
31,396
22,517
15,324
16,350
253.425
2,165,269
995,933
589,561
1,585,494
579,775
S 200,306
317,930
231,104
390,003
250,659
91,197
98,234
(275)
27,325
27,363
57,815
21,653
13,135
32,955
218.566
1,977,970
956,219
560,991
1,597,210
460,760
4
_
-
42,209
45,542
(440,962)
(220,481)
(290,802)
(307,036)
(440,962)
(220,481)
(248,593)
(261,494)
(142,079)
(162,797)
331,182
199,266
$ 199,266
$ 331,182
$ (162,797)
$ (142,079)
4
CITY OF ROANOKE, VIRGINIA
SCHOOL GENERAL FUND
FOR THE SIX MONTHS ENDED DECEMBER 31, 2016
STATEMENT OF REVENUE
(UNAUDITED)
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Actual
Actual
Percent of
Revenue
July 1 - Dec 31
July 1 - Dec 31
Budget
FY17 vs FY16
Revenue Source
Budget
2016 -2017
2015 -2016
Received
Variance
$ 27,283,665
7.256,165
$ 25,734,855
7,219,991
4O6%
48.6%
6.0%
0.5%
State, Excluding Sales Tax $ 67,132,423
State Sales Tax 14,936,781
Other Revenue
Transfer from the City of Roanoke
Transfer tram Food Service Fund
Total
2,200,000
80402,800
300,000
$ 164,972,004
658,682
40,346,979
150,000
1,489,087
39,278,840
150,000
$ 73,872,773
29.9%
502%
50.0%
45.9%
(55.8 %)
2.7%
0.0%
2.5%
$ 75,695,491
1,982,643
$ 173,157,038
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Note: The Food Services and Athletics Funds are not included in this financial statement.
Current
Actual
Actual
Percent of
Expenditure
July 1 -Dec 31
July 1 - Dec 31
Budget
FY17 vs FY16
Expenditures
Budget
2016 -2017
2015 -2016
Obligated
Variance
51,387,332
6,505,951
$ 49,156,545
7,158,152
448%
44.9%
4.5%
(9.1 %)
Instruction $ 114,770,323
Adranlstmtion, Attendance and Health 14,485,894
Transportation
Operations and Facilities
Debt Service
11,268,780
16,310,918
14,338,480
4,714,154
7,228,575
10,064,828
4,856,809
7,148,453
10,277,122
415%
44.3%
702%
(3.0 %)
1.1 %
(21%)
Transfer to Athletics Fund
Total
1,982,643
$ 173,157,038
864,395
855,281
$ 79,454,362
43.6%
46.6%
1.1%
1.6%
80,765,235
Note: The Food Services and Athletics Funds are not included in this financial statement.
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED JANUARY 31, 2017
TO THE DIRECTOR OF FINANCE.
GENERAL STATEMENT OF ACCOUNTABILITY CF THE CITY TREASURER OF THE Cltt OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JANUARY 31, 2017.
BALANCE AT
BALANCE AT
BALANCE AT
DECEMBER 31, 2016
RECEIPTS
DISBURSEMENTS
JANUARY 31, 2017
JANUARY 31, 2016
CONSOLIDATED FUNDS 47,353,942.01
15,823,863.60
27,960,925.08
35,208,860.93
60,165,878.89
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING 15 A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING IANUARY 31, 2017. THAT SAID FOREGOING.
CASH
DEPOSITS IN TRANSIT
CASH IN WELLS FARGO BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
VIRGINIA INVESTMENT POOL
LEGGE VIRGINIA INVESTMENT POOL
VIP LIQUIDITY POOL
VIRGINIA SNAP PROGRAM (U.S. SECURITIES)
TOTAL
March 6, 2017
13,493.36
3,003,077.61
2,019,150.13
15,152,428.27
3,792.190.59
2,504,141.22
7.844.379.75
35,208,860.93
FVELYN POWERS, TREASURER
CE('ELIA'1'. W'EDR, CIVIC
AMivatttt Deputy ('ity Clerk
March 8. 2017
Michele Vineyard, Secretary
Personnel and Employment Practices Commission
Roanoke, Virginia
Dear Ms. Vineyard:
This is to advise you that Gloria P. Manns has qualified as a Citizen at Large member of
the Personnel and Employment Practices Commission for a term of office ending
June 30, 2019.
n S inceerely,
n h
Stephanie M. Moon Res, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
1'elephnne: (54(1)853-2541
F.,: (5411) 89 -1145
S'1'FI'IIANIE M. MOON REYNOLDS, MMC
V it cicrk(i, ravtokaa..... ('E('FAAA F. MCCOY
City Clerk
Deputy City Clerk
CE('ELIA'1'. W'EDR, CIVIC
AMivatttt Deputy ('ity Clerk
March 8. 2017
Michele Vineyard, Secretary
Personnel and Employment Practices Commission
Roanoke, Virginia
Dear Ms. Vineyard:
This is to advise you that Gloria P. Manns has qualified as a Citizen at Large member of
the Personnel and Employment Practices Commission for a term of office ending
June 30, 2019.
n S inceerely,
n h
Stephanie M. Moon Res, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Gloria P. Manus, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Personnel and Employment Practices
Commission for a term of office ending June 30, 2019, according to the best of my
ability. (So help me God.)
GLORIA
The foregoing oath office yvas taken, sworn to, and subscribed before me by Gloria P.
Manns this _ day of 2017.
Brenda S. Hamilton, Clerk of the Circuit Court
- PARTNERSHIP
February 2, 2017
Ms. Stephanie Moon
City Clerk's Office
Roanoke City Council
215 Church Ave, SW, Rm 456
Roanoke, VA 24011
Dear Ms. Moon:
ur RanlL P1111 S.t 11 33; 4 .okI VAZ4 zu.
4n 343 1,5Q
11.1. rI' I info: to op{
I am writing to request that Beth Doughty be included on the March 6, 2017 Roanoke
City Council Agenda. As is customary, Ms. Doughty will present an annual update to
Council on the activities of the Roanoke Regional Partnership.
The presentation (in PowerPoint presentation) will take approximately 20 minutes, and an
electronic copy will be forwarded to Wanda McGill in the city manager's office in
advance..
If you have any questions, or need any additional information, please contact me at
540.343.1550x 101.
Sincerely, /
Lisa A. Link
Director of Administration and Investor Relations
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 6, 2017
Subject: Presentation Regarding the Roanoke Regional Partnership's
Annual Report for 2016
I would like to sponsor a presentation by Beth Doughty, Executive Director of
the Roanoke Regional Partnership, to provide an overview of the activities of the
organization during 2016 by highlighting not only their recent
accomplishments but also future actions and initiatives to be accomplished with
our economic development partners.
-- ------------------------
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
PARTNERSHIPna Ranklln Pleza. SuItl 333 • Roanoke. VA zyoia -z,,,
540- 343 -,550
wrnv.mauoke.o,� in(o @manoke.org
REMARKS TO ROANOKE CITY COUNCIL
March 6, 2017
By Beth Doughty
Executive Director
Thank you, Mayor Lea and members of City Council for having me on
your agenda today. This is the 18`" time I have had the honor of standing before
you, to present the annual report for the Roanoke Regional Partnership.
As you know, the Partnership is just that; a public private partnership of
which Roanoke is one of 8 local governments that join with the business
community to invest in the future of the Roanoke region. That's a productive
partnership that has endured since 1983.
Everyone plays a role in the region's success and all 8 localities share the
results of the work of the Partnership, its partner governments, and its stake
holders. New jobs, new investment, successful events, and overall economic
impact affect all of us.
2016 was quite a year. Here are the highlights:
• There were 9 announcements of new and expanding businesses in the
region including Deschutes Brewery in the City of Roanoke. Together they
represent a record $234 million in investment and 1,670 direct new jobs.
Overall, we estimate an annual economic impact of $904 million from
these projects. Also, keep in mind that all of these announcements, no
matter where they are located, impact the City of Roanoke. Take for just
one example Eldor Corporation which is building in Botetourt County. My
office did some economic impact analysis. Of the company's announced
350 jobs, about 17 percent of the employees will live in the City. And
those jobs will create about $5 million dollars annually in consumer -
induced economic impact in the City.
• Another milestone was reached when the Western Virginia Regional
Industrial Facility Authority, of which I serve as executive director, made its
first land acquisition in a joint purchase with the City of Roanoke, Roanoke
County, and Salem.
• Partnership continues to grow the outdoor economy. The Blue Ridge
Marathon experienced a 7% increase in economic impact for a total of
nearly $600,000 for the one day event.
• The Go Outside Festival had a 17% growth in attendance and we could
not achieve that without the work that Roanoke Parks & Recreation does
to put on the event.
•
Anew event, Virginia's Blue Ridge Downtown Twilight Criterium in
downtown Roanoke was launched by the Partnership
• We raised about $80,000 in crowdfunding for kayak launches that will be
located around the region. The first was built at your Riverside
development.
• New records for exposure were set across all digital platforms of the
Partnership including a 46% increase in website visitors.
• And finally 460 information requests were filled for local governments,
such as Roanoke, businesses, and residents. That's a 22% increase.
In the coming year, we will continue this work. Our staff is actively engaged
with the city's Department of Economic Development and Parks & Recreation
Department. The industrial facility authority has much thoughtful work ahead.
And we are seeing good activity in business attraction. We are embarking on our
next five year program of work. The benchmarks we set five years ago were all
blown out of the water. So we're ready to continue that momentum in the good
work we have been doing AND add a talent attraction program. Talent is the
currency of the 21" century and we must work on growing and attracting human
capital as much as we focus on growing and attracting business. That's a very
exciting new initiative for the Roanoke Regional Partnership.
On behalf of the Partnership Board of Directors and Staff, I want you to know
how much we value our relationship and sense of teamwork involved in working
with Roanoke. And you all are the kind of partners we all need to be successful.
I've distributed a copy of our 2016 annual report that goes into even greater
detail about the year in review. Thank you for the opportunity to present to you
today.
Q:00�CM Qne {hq
temporary exhibition
Council Update
AIR(Art in Roanoke) in Elmwood
March 6, 2017
0
N IP
`
i
temporary exhibition
Council Update
AIR(Art in Roanoke) in Elmwood
March 6, 2017
Lee W. Badger
• Sow Above, So Below
Jim Collins
• Hill Climb
Jordan Parah
• Dancing in the Moonlight
Dmitrii Volkov
• One Day in a City
Richard Whitehill
• Birds
IPP
Bird 3, Whitehill.MOV
FOR YOUR SUPPORT OF THE
ROANOKE ARTS COMMISSION
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 'hmeh Awrine, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telcplmne: (540)$53 -2541
Fur: (540) 853 -1145
5'1111.11 ANTE M. MOON REYNOLDS, MNI(' G. mail rlerk(iPmanakeva.6ov
('itv Clerk
March 6, 2017
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
C'ECELIA F. MCCOY
Deputy City Clerk
CE('ELIA T. WERD, ('MC
Mvittat t Deputy City Clerk
I am attaching copy of Resolution No. 40771 - 030617 accepting the Juvenile Justice and
Delinquency Prevention Title II Grant made to the City from the Virginia Department of
Criminal Justice Services, in the amount of $55,000.00, with no local match required
from the City, for the term beginning January 1, 2017 through December 31, 2017, to be
used by Roanoke City Public Schools to create and administer the Positive Alternatives
to School Suspension Project.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on March 6, 2017.
Sincerely,
Y'Ir)t�,
Stephanie M. Moon Reynolds, MM
City Clerk
Attachment
PC: Yolanda Conaway -Wood, Executive Director for Student Services, Roanoke
City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012
Daniel J. Callaghan City Attorney
Jenny Alexander, Acting Director, Human and Social Services
James O'Hare, Youth Care Administrator
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director, Management and Budget
/" IN 'I I II: COUNC'II, OP 'fl HE CI I OI; ROANOKE, VIRGINIA
'fhc 6th day of M:iI,II, 2017.
No. 40771 - 030617.
A RRSOI.ITf[ON accepting the Juvenile Justice and Delinquency Prevention Title 11 grant
made to the City from the Virginia Department of Criminal Justice Services; and authorizing
execution of any required documentation on beta llbffile City.
BE IT RFS0I,VED by the Council of the City of Roanoke as follows:
The City of Roanoke does hereby accept the Juvenile Justice and Delinquency
Prevention Title lI grant made to the City from the Virginia Department of Criminal Justice
Services in the amount of $55,000, with no local match required from the City, for the tern
beginning January 1, 2017, through December 31, 2017, to be used by Roanoke City Public Schools
to create and administer the Positive Alternatives to School Suspension Project, as more particularly
described in the City Council Agenda Repot dated March 6, 2017,
2. The City Manager is hereby authorized to accept, execute, and file on behalf of the
City of Roanoke, any and all documents required to obtain such funding. All such documents shall
be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may
be required in connection with the City's acceptance of this grant.
ATTEST:
� OUV
I!
R- JUVen➢e JustineH nelinqucnoy Prevention- Positive Alternatives mSchool Su,pensions]`,, l(3 -6 -17)
y
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of March, 2017.
No. 40772- 030617.
AN ORDINANCE to appropriate funding from the Virginia Department of Criminal
Justice Services for the Juvenile Justice and Delinquency Prevention Grant, amending and
reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services
Administrative Supplies
Expendable Equipment ( <$5,000)
Program Activities
Revenues
Juvenile Justice and Delinquency
Prevention FY17
35-
630
- 5033
-2010
$ 18,000
35-
630
- 5033
-2030
11,000
35-
630
- 5033
-2035
3,000
35-
630
- 5033
-2066
23,000
35- 630 - 5033 -5033 55,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATT ST:
City Cler .
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 6, 2017
Subject: Acceptance and Appropriation of Juvenile Justice and
Delinquency Prevention Title II Grant Funds for 2017.
(CM 17- 00018)
Background:
The Virginia Department of Criminal Justice Services has awarded the City of
Roanoke Federal funding from the juvenile Justice and Delinquency Prevention
Title II grant program. This funding will be used by Roanoke City Public Schools
as a sub recipient to create and administer the Positive Alternatives to School
Suspension (PASS) Project. The amount of the grant is $55,000 for a one year
term beginning January 1, 2017.
The PASS Project provides interventions to prevent school discipline problems
that can lead to school removals and early intervention with the juvenile justice
system which contribute to the school -to- prison pipeline. Behavioral, social,
and academic interventions are provided through restorative justice
programming and supportive counseling targeted at Roanoke City Public
Schools' most at -risk youth in grades six through eight. This Project provides
academic and behavioral support to adolescents in a supportive and enriching
environment with the ultimate goal of ensuring that school -aged youth "by-
PASS" early law enforcement involvement and juvenile courts.
Considerations:
Roanoke City Public Schools has actively been engaged in activities to address
the rates of school removals and associated law enforcement contacts. Across
Virginia, often students are rapidly referred to law enforcement and the juvenile
justice system with little or no process for interventions beforehand. This
occurs frequently for students with behavioral, psychological, and academic
challenges. The PASS Project seeks to divert juveniles from the juvenile justice
system through a process of interventions before disciplinary issues require
court or law enforcement attention.
Recommended Action:
Adopt a resolution accepting the Juvenile Justice and Delinquency Prevention
Title II Grant funding from the Virginia Department of Criminal Justice Services
Grant # 17- B3230JJ15 for the Positive Alternatives to School Suspensions (PASS)
Project.
Authorize the City Manager to execute any forms required by the Virginia
Department of Criminal Justice Services in order to accept these funds; such
documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate for
Federal grant funds of $55,000 and appropriate funding in the amount of
$55,000 into expenditure accounts to be established by the Director of Finance.
ristopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Asst. City Mgr. for Community Development
Jenny Alexander, Acting Director of Human and Social Services
Yolanda Conaway -Wood, Executive Director for Student
Services, Roanoke City Public Schools
Barbara Dameron, Director of Finance
James O'Hare, Youth Care Administrator
CITY OF ROANOKE
OFFICIO, OH 'FIIE CrrY CLERK
215 C'hil Avenue, S. W., Stifle 456
Roanoke, Virginia 24011 -1536
'Telephone: (54(1)X53 -2541
pun': (541))853-1145
Sit I'll ANI D: M. MOON RVA NOLIIF,'INf Ulwxil cicrLbrl'ommkerx . pm'
('h('h.JAr.h1C'('CI1'
Ci11' ( lei 1,
❑epnly ('il) ('IC,'k
C'MA.IA'1'. WEBB, C'MC
March 8, 2017
AWS111nl nep„ly CRy cleih
Keith Holland
HCR Program Administrator
Roanoke, Virginia
Dear Mr. Holland:
I am attaching copy of Resolution No. 40775 - 030617 approving an amendment to the
2015 -2019 Consolidated Plan for Community Development Block Grant funds to
reallocate certain unspent CDBG funds received by the City from the United States
Department of Housing and Urban Development for the 2016 Plan Year "Phase 1
Planning for Choice Neighborhood Transformation Plan" project to the 2016 Plan Year
"Feeding America Southwest Virginia Property Acquisition" project, for the purpose of
developing a community solutions center to improve public safety and provide needed
food services to low income residents; and to reallocate unspent CDBG funds from the
2016 Plan Year "MOTA Major Rehabilitation' project, the "CHIP Enrollment Expansion
Project," "Community Based Prevention Services Project ", and the "HUD Administrative
Funds" project to the 2016 Plan Year "Washington Park Infrastructure Improvements"
project for the purpose of making improvements to the Washington Park pool.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on March 6, 2017.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Attachment
pc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director of Management and Budget
Michael Clark, Director, Parks and Recreation
1 / , IN THE COUNCIT, OF'fl Ili CffY OF ROANOKB, VIRGINIA
'rhe 6th day of March, 2017. .
No. 40773 -030617.
A RESOLUTION approving an amendment to the 2015 -2019 Consolidated Plan for
Community Development Block Giant ( "CDBG ") funds to reallocate Certain unspent CDBG
funds received by the City from the United States Department of Housing and Urban
Development ( "HUD ") for the 2016 Plan Year; authorizing the City Manager or the City
Manager's designee to submit such amendment to HUD for final review and approval; and
further authorizing the City Manager to execute all necessary documents required for such
amendment.
WHEREAS, the City desires to reallocate unspent CDBG funds received from HUD for
the 2016 Plan Yew "Phase I Planning for Choice Neighborhood Transformation Plan" project
to the 2016 Plan Year "Feeding America Southwest Virginia Property Acquisition" project, for
the purpose of developing a community solutions center to improve public safety and provide
needed food services to low income residents;
WHEREAS, the City further desires to reallocate unspent CDBG funds from the 2016
Plan Year "MOTA Major Rehabilitation" project, the "CHIP Enrollment Expansion Project,"
"Community Based Prevention Services Project," and the "HUD Administrative Funds project,
to the 2016 Plan Year "Washington Park Infrastructure Improvements" project, for the purpose
of making improvements to the Washington Park pool; and
WHEREAS, a thirty (30) day public comment period was properly advertised and a
public hearing held by City Council on February 21, 2017, prior to the end of the comment
period, as required by law for City Council to consider such amendment to the Consolidated
Plan.
THEREEORF, RE IT R SOLVED by the Council of the City of Roanoke that the
proposed amendment staled above, reallocating unspent CDBG funds received by the City from
HUD for the 2016 Plan year among such projects-, us further so( forth in the City Manager's City
Council Agenda Report dated March 6, 2019, is approved. The City Manager is hereby
authorized to execute and submit to HUD any grant agreements, finding approvals, all necessary
documents required to effect such amendment, all such documents to be approved as to form by
the City Attorney.
A' TEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of March, 2017.
No. 40774 - 030617.
AN ORDINANCE to appropriate funding from the Department of Housing and Urban
Development (HUD) for the Community Development Block Grant Program (CDBG), and HOME
Investment Partnerships Program, amending and reordaining certain sections of the 2016 -2017
Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections of
the 2016 -2017 Grant Fund Appropriations be, and the same are hereby, amended and
reordained to read and provide as follows:
Appropriations
HOME — West End New Home Ownership Habitat
35- 090 -5387 -5607
($1,608)
HOME — West End Single Family Rehab CHP
35- 090 - 5387 -5632
(13,316)
HOME — West End New Home Ownership Habitat
35- 090 - 5390 -5607
884
HOME — Available to Commit — West End Project
35- 090 - 5390 -5660
(112,071)
HOME — Fees for Professional Services
35- 090 - 5394 -2010
(3,024)
HOME — Training and Development
35- 090 - 5394 -2044
(5,000)
HOME — West End New Home Ownership Habitat
35- 090 - 5394 -5607
67,176
HOME — Available to Commit — West End Project
35- 090 -5394 -5660
(40,627)
HOME — DOT Billings
35- 090 - 5394 -7005
(1,000)
HOME — West End New Home Ownership Habitat
35- 090 - 5397 -5607
(2,015)
HOME — Available to Commit— MOTA
35- 090 - 5397 -5664
138,698
ESG — Regular Employee Salaries
35 -E16- 5286 -1002
(3,473)
ESG — Fees for Professional Services
35 -E16- 5286 -2010
(2,000)
ESG —ARCH
35 -E16- 5286 -5650
5,473
CDBG — Reserve Rehabilitation Project
35 -G12- 1224 -5527
26,800
CDBG —West End New Home Ownership Delivery
35 -G14- 1419 -5607
(11,123)
CDBG — Reserve Rehabilitation Project
35 -G14- 1424 -5527
(47,930)
CDBG — Available to Commit— MAP Program
35 -G15- 1519 -5661
(20,095)
CDBG — West End Occupied Rehab RTR
35 -G15- 1520 -5610
(3,772)
CDBG — West End Energy Efficient Rehab CHP
35 -G15- 1520 -5630
(4,900)
CDBG — Commercial Fagade Program
35 -G15- 1520 -5645
(69,313)
CDBG — Empowering Individuals with Disabilities
35 -G16- 1619 -5057
(42,545)
CDBG — Demolition
35 -G16- 1619 -5108
(1,953)
CDBG — Mortgage Assistance Program
35 -G16- 1619 -5399
(5,354)
CDBG — West End Occupied Rehab RTR
35 -G16- 1620 -5610
(7,428)
CDBG —West End Infrastructure Improvements
35 -G16- 1620 -5641
(600)
CDBG — Regular Employee Salaries
35 -G16- 1622 -1002
(36,157)
CDBG —City Retirement
35 -G16- 1622 -1105
(5,459)
CDBG — FICA
35 -G16- 1622 -1120
(3,203)
CDBG — Medicallnsurance
35 -G16- 1622 -1125
(2,921)
CDBG — Fees for Professional Services
35 -G16- 1622 -2010
(7,993)
CDBG — Telephone
35 -G16- 1622 -2020
(1,500)
CDBG — DOT Billings
35 -G16- 1622 -7005
(3,341)
CDBG — Risk Management
35 -G16- 1622 -7017
(500)
CDBG — Regular Employee Salaries
35- G16- 1639 -1002
(4,126)
CDBG — City Retirement
35 -G16- 1639 -1105
(6,826)
CDBG — FICA
35 -G16- 1639 -1120
(1,336)
CDBG — Medicallnsurance
35 -G16- 1639 -1125
(6,336)
CDBG— Training and Development
35 -G16- 1644 -2044
(460)
CDBG — Neighborhood Development
35 -G17- 1720 -5642
(170,000)
CDBG — Habitat — New Home Ownership
35 -G17- 1720 -5647
(2,015)
CDBG — Available To Commit — MOTA
35 -G17- 1720 -5664
563,826
CDBG — Fees for Professional Services
35- G17- 1722 -2010
2,015
Revenues
HOME Entitlement FY14
35- 090 -5387 5387
(14,924)
HOME Entitlement FY15
35- 090 -5390 -5390
(111,187)
HOME Entitlement FY16
35- 090 - 5394 -5394
8,265
HOME Program Income FY16
35- 090 - 5394 -5395
9,260
HOME Entitlement FY17
35- 090 -5397 -5397
104,101
HOME Program Income FY17
35- 090 -5397 -5398
32,582
CDBG Entitlement FY12
35 -G12- 1200 -3201
26,800
CDBG Entitlement FY14
35 -G14- 1400 -3401
(59,053)
CDBG Entitlement FYI
35 -G15- 1500 -3501
(98,080)
CDBG Entitlement FY16
35 -G16- 1600 -3601
(204,932)
CDBG Other Program Income RRHA FY16
35 -G16- 1600 -3602
62,094
CDBG Home Ownership Assistance FY16
35 -G16- 1600 -3606
4,800
CDBG Entitlement FY17
35 -G17- 1700 -3701
335,716
CDBG Other Program Income RRHA FY17
35 -G17- 1700 -3718
58,110
Pursuant to the provisions of Section 12 of the
City Charter, the second
reading of this
ordinance by title is hereby dispensed with.
ATTEST:
111 'V
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 6, 2017
Subject: Amendment #1 to 2015 -2019 Housing and Urban Development
(HUD) Consolidated Plan (No. CM17- 00020)
Background: HUD Community Resources is proposing two amendments to its
2015-2019 Consolidated Plan for Community Development Block Grant (CDBG)
funds received from HUD. The amendments result from reprogrammed funds
from the current year for use in projects not originally included in 2016 Plan
Year. The changes proposed include:
Reallocate $250,000 in unspent CDBG funds from the 2016 Plan Year
"Phase 1 Planning for Choice Neighborhood Transformation Plan" to the
2016 Plan Year "Feeding America Southwest Virginia Property
Acquisition ". These funds will provide for the acquisition of property
located in the Melrose- Orange Target Area for the purpose of developing
a community solutions center to improve public safety and provide
needed food services to low income residents.
2. Reallocate $170,000 in unspent funds from the 2016 Plan Year "MOTA
Major Rehabilitation" project, "CHIP Enrollment Expansion Project ",
"Community Based Prevention Services Project" and "HUD Administrative
Funds" to "Washington Park Infrastructure Improvements "" in the 2016
Plan Year. These funds will be used to make necessary improvements to
the Washington Park pool.
Considerations: A 30 -day public comment period was properly advertised and
a public hearing held by City Council on February 21, 2017 prior to the end of
the comment period. Only one comment was received during this period, which
favored the proposed amendment. Amendment No. 1 is attached to this report
for City Council's information.
Recommended Action: Approve Amendment No. 1 to the 2015 -2019 HUD
Consolidated Plan authorize the City Manager, or City Manager's designee, to
execute and submit this document to HUD for final review and approval, and to
execute and necessary additional documents pertaining thereto, all such
documents to be approved to form by the City Attorney.
04 -------------------
Christopher P. Morrill
City Manager
Attachment
Cc: Council Appointed Officers
Brian Townsend, Assistant City Mgr. for Community Development
Chris Chittum, Director of Planning, Building & Development
Barbara A. Dameron, Director of Finance
Michael Clark, Director, Parks and Recreation
Keith Holland, HCR Program Administrator
CITY OF ROANOKE
HUD ENTITLEMENT GRANTS
FY 2016.2017 ANNUAL PLAN
AMENDMENT1
Overview
The City of Roanoke anticipates receiving approximately $2.0 million in new funds annually from the U.S. Department of Housing
and Urban Development (HUD) in three grants: Community Development Block Grant (CDBG), HOME Investment Partnerships
( HOME) and Emergency Solutions Grant(ESG). Roanoke is an entitlement community under these HUD programs. Thismeans
that HUD funds are allocated to the City every year using a formula based on population, income levels, and otherfactors. The
amount that the City receives then depends on how much Congress appropriates for the entire nation.
CDBG
CDBG funds have been allocated to the City since 1975 and can be used for activities ranging from housing to economic
development and from job training to infrastructure projects. For the 2016 -2017 program year, the City will receive $1,529,060 in
new CDBG funds, a reduction of $7,112 from the 2015 allocation. However, with carry-over and program income, the City
estimates that a total of $2,040,320 in CDBG funds will be available. CDBG funds are primarily intended to benefit low- and
moderate - income persons and areas, though a limited amount can also be used for reducing slums and blight in economically
distressed areas. The amount of funds that can be used for administration, planning and human services is also limited by
regulation at 20 %, however the 2016 Annual Plan has proposed administrative costs at 15.8% oftotal entitlement.
HOME
The HOME program is exclusively for housing to benefit those of low or moderate income, including rehabilitation, new
construction, homeownership assistance and improvements to rental housing. The City has been receiving HOME funds since
1992. For the 2016 -2017 program year, the City is expected to receive $448,902 in new HOME funds. This represents an increase
of $33,350 from prior year allocations. Including carry-over and program income, the City estimates that a total of $623,902 in
HOME funds will be available. HOME funds require a 12.5% match, which is met with volunteer labor from Habitat for Humanity
projects funded with HOME dollars. At least 15% of each annual HOME grant must be invested in qualifying projects conducted by
Community Housing Development Organizations ( "CHDOs"). Currently Habitat for Humanity is the only CHDO serving the city.
ESG
The emphasis for use of Emergency Solutions Grant funds has shifted from providing for activities that assist homeless individuals
and families to early intervention and prevention of homelessness. HUD has issued new rules for the distribution of these funds by
entitlement communities, which are being assessed by city staff and the Roanoke Valley Council of Community Services. Total
funding in FY 2016 -2017 is expected to be $138,286.
Available Funding:
The total funding anticipated for Fiscal Year 2016 -2017 from CDBG, HOME and ESG sources is $2,802,508, but relies heavily on
prior year uncommitted or available funds of $686,260. The estimated amount by category is as follows:
Category
Description
Available Funding
CDBG
2016 -2017 Entitlement Grant
$1,529,060
2015 -2016 Carry- Over/Program Income
511,260
Subtotal — CDBG Funds Available
$2,040,320
HOME
2016 -2017 Entitlement Grant
$448,902
2015 -2016 Carry-over/Program Income
175,000
Subtotal — HOME Funds Available
$623,902
ESG:
2016 -2017 ESG Entitlement Grant
$138,286
Total 2016 -2017 CDBG, HOME and ESG Funds Available $2,802,508
Allocation of Resources
The City's 2016 -2017 Annual Update outlines the use of approximately $2.8 million in CDBG, HOME and ESG, including carry-
over and anticipated program income. These funds will support an array of housing, homeless prevention, public services, and
neighborhood and economic development activities, and planning and administrative costs associated with these activities.
• Economic Development — No CDBG funding is proposed for projects in the economic development category for FY 16 -17.
• Homeless Services -- $131,372 for homeless prevention and rapid re- housing through Emergency Solutions Grants for
programs befitting the homeless or those al -risk of becoming homeless.
• Housing Development - -$$1, 623,600 for new construction and housing rehabilitation for homeownership, down payment and
closing costs assistance, and the rehabilitation of owner- and renter - occupied homes.
• Human Services - -$ 161,305 for services such as social services, academic enrichment, and otheryouth and family programs
to benefit low to moderate income families.
• Neighborhood Development — $ $600,000 which includes $30,000 for grants to eight (8) neighborhood organizations for
training and organizational development and small community improvement projects not otherwise categorized, $150,000 to
fund a portion of City code inspectors to serve conservation and rehabilitation low -mod neighborhoods, $170,000 for
rehabilitation of a public pool serving a low income neighborhood and $250,000 far acquisition of property for development of
a community kitchen.
• Planning and Administration - -$ 286,231 forstaffing and operating costs incurred by the Cityto administerthe CDBG, HOME
and ESG funds.
Distribution of Housing Funds:
For 2016 -2017, the City estimates its CDBG and HOME housing funds will be allocated as follows:
• $531,600 for activities encouraging and facilitating the repair, maintenance, improvement or re -use of existing owner -
occupied or rental housing.
• $1,092,000, for activities encouraging and facilitating new homeownership.
Protect Locations
While some of the projects in the 2016 -17 Annual Plan affeclareas throughoutthe City of Roanoke, the City will be in the second
year of targeting of HUD resources to projects serving the Melrose - Orange Target Area. Total funds earmarked for the West End
and Melrose - Orange Target Areas are$,$1, 462,000 which meets the City's policy on Use of HUD Funds by channeling 52.2 %of
total funds into the targeted area.
Lead Agencies
The HUD Community Resources Division of the City's Department of Planning, Building and Development is the lead organization
for developing and administering the Consolidated Plan and the Annual Updates. Numerous City offices and departments and
other public, nonprofit and community organizations conduct projects funded in whole or in part with CDBG or HOME funds. The
specific projects, agencies and funding recommended for the 2016 -2017 period are given in the following section.
2016 -2017 Projects Submitted, Agencies and Recommended Fundin
ECONOMIC DEVELOPMENT
• Growing Goodwill Gardens (Goodwill Industries of the Valley) Funds to be used to develop a shelter to support existing
community garden operated on land owned by Goodwill Industries of the Valley for purpose of a point of sale for locally grown
fruits and vegetables. (Recommended: $0.)
HOMELESS SERVICES
• Emergency Sheltering & Rapid Rehousing (Family Promise of Greater Roanoke) Funds will provide for emergency shelterto
families with children. Family Promise will also collaborate with the Community Housing Resource Center to rapidly re -house
low barrier families and provide continued case management once they are re- housed. (Recommended: $29,500 ESG)
• Emergency Sheltering& Homelessness Prevention (Roanoke Valley Trouble ARCH) Funds will provide foremergency shelter
assistance for operating expenses (i.e. utilities and insurance) to support direct services. TRUST will also utilize homeless
prevention assistance to fund its full -time housing stability coordinator who manages services for Trust House residents who
transition to permanent housing. (Recommended: $38,029 ESG)
• Homeless Prevention and Rapid Rehousing (Council of Community Services) Funds will provide for rapid rehousing and one-
time rental assistance as well as coordinate homelessness prevention services to households most at -risk of homelessness to
increase housing stability . (Recommended $63,843 ESG),
HOUSING DEVELOPMENT
• Demolition (City of Roanoke Dept. of Planning Bldg and Dev) Funds to demolish vacant condemned structures in an
advanced state of deterioration. (Recommended $25,000 CDBG.)
• Down Payment Assistance Program (City of Roanoke Dept of Planning Bldg and Dev) Funds for staling and operating
costs and project funds to provide 5 -year forgivable, 0% interest loans of up to $8,000 for down payment and closing costs to
assist lowlmod- income families to buy homes in the City. Despite success and meeting target goals, proposed funding to be
cut due to allocated HUD funds to other priorities. (Recommended: $100,000 CDBG)
• Emergency Home Repair Program (Total Action For Progress) Limited and emergency repairs and weatherization services to
low /mod- income owner - occupied single - family homes. Program requests to target 12 owner - occupied homes foremergency
repairs, with 10 of these homes also receiving weatherizalion services. (Recommended: $103,411 CDBG.)
• Empowering Individuals with Disabilities (Blue Ridge Independent Living Center) Install special needs home improvements
such as ramps and grab bars for 25 extremely low to low income homeowners with disabilities to meet independent living
needs. (Recommended: $108,189 CDBG.)
• Target Area New Homeownership— New ConstructionlRehabilitation (Habitat for Humanity) Acquire and renovate a minimum
of 5 existing vacant houses for single - family homeownership as well as construction of 3 new single family homes in Melrose-
Orange target area. (Recommended: $381,574 CDBG and $585,426 HOME)
• Target Area Owner - Occupied Limited Rehab (Renovation Alliance) Basic rehabilitation services utilizing volunteer labor to
address "safe, warm and dry" homeowner needs for low- income persons. Proposed goal of 17 homes in Melrose- Orange
target area (Recommended $85,000 CDBG.)
• Target Area Limited Housing Rehabilitation (Total Action For Progress) Limited rehabilitation services to 12 owner - occupied
single family homes in Melrose- Orange target areas. (Recommended $0)
• Target Area(s) Owner - Occupied Ma or Rehab (Total Action for Progress) Major rehabilitation to 4 owner - occupied housing
units in Melrose - Orange Target Area. Major rehabilitation is targeted for rehabilitation in excess of$15,000 to address health,
safety and welfare needs of residents. (Recommended. $ $160,000 CDBG.)
• Summer Youth Rehabilitation (Renovation Alliance) This program entails limited rehabilitation and repairs to about 20 homes
citywide primarily utilizing over 400 youth volunteers from faith -based programs for low income, elderly, and disabled
homeowners. RTR reviews and selects homes to be included in the program, determine eligibility, work scopes, any
environmental testing and historic reviews, and required permits. (Recommended: $75,000 CDBG).
HUMAN SERVICES
• Academic Summer Camp for RRHA Residents (Apple Ridge Farm Inc) Funding will provide for youth services and camp
staffing and operations for the Apple Ridge Farm to target residents of RRHA public housing. (Recommended: $30,000
CDBG.)
• African American Studies in Contemporary Issues (Total Action For Progress) Funds to administer and monitor this program
which targets freshman African American male students at William Fleming High School who are at risk of not completing high
school. (Recommended: $0 CDBG.)
• CHIP Enrollment Expansion Program (Child Health Investment Partnership) This program is intended to identify and engage
low to moderate income families to provide assessment and medically necessary programs in an othenvise medically
underserved areas of the city , (Recommended $2,760)
• Community Based Prevention Services (Department of Social Services) Funds for 1 staff position and out - stationing costs to
increase the accessibility and use of child abuse and neglect prevention services and reduce the necessity of foster care
placements. (Recommended: $51,545 CDBG.)
• Family Advocates Program (Children's Trust) Funding to provide support services to the non - offending caregivers in casesof
alleged child abuse, resulting in the greater protection and support for the alleged child victim. (Recommended $27,000
CDBG.)
• Housing Stabilization for Families in Need (Council of Community Services) CDBG funds to partially replace Homelessness
Prevention and Rapid Re- Housing Program previously funded with ARRA grants. The program will use the CDBG funds to
leverage additional resources to assist with homeless prevention and re- housing activities. (Recommended $50,000 CDBG,)
• Life Skills Training Program (Brain Iniury Services of SW Virginia) Funds to provide daily independent living skills training to
individuals living with brain injury due to accident, birth defect or stroke. (Recommended $O)
• West End Blend (Transitional Options for Women) Program intended to operate coffee shop and thrift store to address the
needs of women who return to the community after incarceration and do not have children in their care. (Recommended $0).
NEIGHBORHOOD DEVELOPMENT
• Acquisition of Property (Feeding America of Southwest Virginia) Funds provided to acquire property in the Melrose- Orange
Target Area for the purposes of developing a community kitchen to assist low— moderate income persons. (Recommended
$250,000)
• Rehabilitation of Washington Park Pool (City of Roanoke) Redirect unused funds from MOTA Major Rehabilitation to the
Washington Park pool, which serves an eligible low -mod area. Costs are for repairs and improvement to decking, coping
stones and pump house. (Recommended $170,000)
• Code Enforcement (City of Roanoke Dept of Planning, Bldg and Dev) Funds a portion of staff and other operating costs for
City enforcement of the building maintenance and other codes in low -to- moderate income neighborhoods. (Recommended:
$150,000 CDBG)
• Neighborhood Development Grant Program (Dept of Planning Bldg and Dev) Provides for grants of up to $25,000 to
neighborhood organizations in predominantly low- mod - income neighborhoods for eligible projects such as housing, crime
prevention and public facilities and infrastructure projects. Activities related to training and capacity development of eligible
neighborhood associations will be paid from HUD planning and administrative accounts. (Recommended: $26,500.
Applications were received from the following organizations:
• Gainsboro SW Community Organization — Victorian street lamp. (Recommended $4,800 CDBG)
• Gainsbom SW Community Organization — History Walk phase 2. (Recommended $5,300 CDBG)
• Mountain View Neighborhood Association — Big Belly Solar Compactor (Recommended $4,814 CDBG)
• Old Southwest Inc. — Street Sign Toppers (Recommended $1,200 CDBG)
• Riverdale Farm Neighborhood Association — Gateway Signage (Recommended $2,000 CDBG)
• BE Action Forum — Dale Ave Mural (Recommended $6,100 CDBG)
• Other CDBG Eligible Neighborhoods — Training and Development ($5,786 CDBG)
ADM I NISTRATIO WPLAN NI NG
• HUD Administrative Funds (Dept of Planning, Bldg and Day.) Staffing and other operating costs associated with the
general administration of the City's CDBG, HOME and ESG programs. Limits for each program are 20% for CDBG, 10%
for HOME and 7.5% for ESG. (Recommended: $240,841 CDBG; $38,476 HOME; $6,914 ESG.)
2016 -2017 HUD Funding Recommendations
Funding by Category: Economic Development $0
Homeless Services $131,372
Housing Development $ $1,623,600
Human Development $161,305
Neighborhood Development $ $600,00
Planning and Administrative Costs $286,23 1
Total $2,802,508
Breakout - 2016 -201] Funding for Melrose - Orange Target Areas Revitalization Initiative'. $$1,419,000
Project Name
Agency
Current
Requested!
Recommended
Academic Summer Camp
Apple Ridge Farm, Inc
$0
$30,000
$30,000
Acquisition of Property - Community Kitchen
Feeling America of SW Virginia
$0
$250,000
8250.000
African American Studies In Contemporary Issues
TAP
$10,000
$1,000
80
CHIP Enrollment Expansion Project
Child Health Investment Partnership
$0
$3,500
82,]60
Code Enforcement
Dept, of Planning. Bldg B Dev.
$150.000
$150,000
$150.000
Community Based Prevention Services
Dept of Social Services
8104,800
8109,594
851,545
Demolition
Dept of Planning, gold B Dev.
$50.000
$)5,000
$25000
Down Payment Assistance
Dept of Planning. Bldg 8 Dev.
885.000
$100,000
%100.000
Emergency Home Repair
TAP
$60,000
8103A11
$103411
Emparering Individuals with Disabilities
Blue Ridge Independent Living Center
$100,000
$108,189
8108,189
Family Advocates Program
Children's Trust
$27.608
$27,000
Growing Goodwill GaNens
Goodwill Industries of the Valley
$0
$25,000
80
Homeless Services and Prevention
Council of Gommunity Services
Homeless Services and Prevention
Family Promise of Roanoke Valley
826,500
831.500
$29,500
Homeless Services and Prevention
ARCH
$35,000
$40P29
$38029
Housing Stabilization for Families in Need
Council of Gommunity Service
$44,000
$50,000
850.000
HUD Admm Funds
Dept. o(Planning, Bltlg 8 Dev.
8326,998
$286,231
8286,231
Life Skills Training
Brain Injury Services of SMA
$0
$15,000
$0
Neighborhood Development Grant Program
Neighborhood Services
$26,500
$40,000
$30,000
Phase I Choice Neighborhood Transformation Planning
Roanoke Retlevelopment and Housing Authority
$0
$450.000
$0
Summer Youth Housing Rehabilitation
Renovation Alliance
$70,000
$75,000
$75,000
Target Area Limited Rehabilitation
TAP
$0
$103,411
$0
Target Area Limited Rehabilitation
Renovation Alliance
$65,000
$85,000
$85,000
Target Area New Homeownership
Habitat For Humanity
$585,518
$967,000
$967,000
Target Area Owner - Occupied Major Rehabilitation
TAP
$0
$45],1]5
$$160,000
Washington Park Pool Rehabilitation
Dept of Parks 8 Recreation
$0
$170,000
$170,000
West End Blend
Transitional Options for Women
$0
$22,000
$0
Mitchell and Victoria Thomas
A E Elliott Properties, LLC
George and Peggy Matherly
Calvin Harrison
Richard Hall
Ladies and Gentlemen:
I am enclosing a copy of Ordinance No. 40775 - 030617 providing for acquisition of real
property rights needed by the City in connection with the Templeton Avenue Stormwater
Drainage Improvements Project, in the vicinity of the intersections of 13" Street,
N.E./Templeton Avenue, N.E., and North Avenue, N.E. /Templeton Avenue, N.E., and
the 1400, 1500, 1600, and 1700 Blocks of Templeton Avenue, N.E., and surrounding
streets, which are located within the East Gate Neighborhood.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 6, 2017, and is in full force and effect upon its
passage.
Sincerely,
Yy)rvvk�
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director of Management and Budget
Philip Schirmer, City Engineer
Robert K. Bengtson, P. E., Director of Public Works
Dwayne R. D'Ardenne, CGM, PWM, Stormwater Manager
Josephus M. Johnson - Koroma, P. E., Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (54x)853 -2541
Fnx: (540)853 -1145
. S 'IT:I'IIANIEM.NIOONREVNOLDS,MMC
k;tnail: clerk(W 4oano keyn.goy
CECELIA F. MCCOV
City Clerk
Deputy City Clerk
March 8, 2017
CECELIA T. WEBB, CMC
Aeuoura Deputy City Clerk
Mitchell and Victoria Thomas
A E Elliott Properties, LLC
George and Peggy Matherly
Calvin Harrison
Richard Hall
Ladies and Gentlemen:
I am enclosing a copy of Ordinance No. 40775 - 030617 providing for acquisition of real
property rights needed by the City in connection with the Templeton Avenue Stormwater
Drainage Improvements Project, in the vicinity of the intersections of 13" Street,
N.E./Templeton Avenue, N.E., and North Avenue, N.E. /Templeton Avenue, N.E., and
the 1400, 1500, 1600, and 1700 Blocks of Templeton Avenue, N.E., and surrounding
streets, which are located within the East Gate Neighborhood.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, March 6, 2017, and is in full force and effect upon its
passage.
Sincerely,
Yy)rvvk�
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
PC: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director of Management and Budget
Philip Schirmer, City Engineer
Robert K. Bengtson, P. E., Director of Public Works
Dwayne R. D'Ardenne, CGM, PWM, Stormwater Manager
Josephus M. Johnson - Koroma, P. E., Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
PI`— IN HIE, COUNCIL OI''fH6 CCI'Y OP ROANOKF., VIRGINIA
The 6th day of March, 2017.
No. 40775- 030617.
AN ORDINANCE Providing lot the acquisition of real property rights needed by the
City in connection with the Templeton Avenue Stormwater Drainage Improvements Project
( "Project'); authorizing City staff to acquire such property rights by negotiation for the City;
authorizing the City Manager to execute appropriate acquisition documents; and dispensing with
the second reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City wants and needs certain real property rights, to include permanent
easements of variable length and width, temporary easements, right of way interests in fee
simple, and such other real property interests as needed, as set forth in the City Council Agenda
Report dated March 6, 2017, for the Project, in the vicinity of the intersections of 13 °i Street,
N.E. /Templeton Avenue, N.E., Roanoke, Virginia, and North Avenue, N.E. /Templeton Avenue,
N.E., Roanoke, Virginia, and the 1400, 1500, 1600, and 1700 Blocks of Templeton Avenue, N.E.
Roanoke, Virginia and surrounding streets, which are located within the Eastgate Neighborhood.
The proper City officials and City staff are hereby authorized to acquire by negotiation for the
City the necessary real property interests and appropriate ancillary rights with respect to the real
property parcels referred to in the above mentioned City Council Agenda Report and any other
real property parcels needed for the Project. All requisite documents shall be approved as to
form by the City Attorney.
2. The City Manager is further authorized to execute appropriate acquisition
documents for the above mentioned pareel(s), and such other parcels needed for the Project, for
such consideration as deemed appropriate for the necessary interests, provided, however, the
O- Antlmrtze iv, is of prop rights- remploron Ave Stonnwater Dminage Improvements Protect (3 -6 -17)
total consideration offered or expended, including costs, title search fees, appraisal costs,
recordation fees, and other related costs shall not exceed the fiords available in the Project's
account for such purposes, without further authorization of Council. Upon the acceptance of any
offer and upon delivery to the City of appropriate acquisition documents, approved as to form by
the City Attorney, the Director of Finance is authorized to pay the respective consideration to the
owners of the real property interest conveyed, certified by the City Attorney to be entitled to the
same.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST-
�' �
City Clerk.
0 Arthorize acquls of prop rig [its - TempIoon Ave Stonmvater Drainage Impro,,o,rts Project (3-6 -19)
Im"et CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 6, 2017
Subject: Acquisition of Real Property Rights for Templeton Avenue
Stormwater Drainage Improvements Project (CM 17-00019)
Background:
As part of the FY 2017 Capital Improvement Program, City Council appropriated
$1.62 million for storm drain improvement projects. These appropriated funds
will be matched with $1.61 million in Virginia Department of Transportation
Revenue Sharing funds plus an additional $1,000,000 in Stormwater Utility
operating funds.
One of the projects to be funded by this combined FY 2017 funding
appropriation is the Templeton Avenue Stormwater Drainage Improvements
project which includes the installation of storm drain pipes and structures, and
stormwater best management practices. This project is in the general vicinity
of the intersections of 13`h Street /Templeton Avenue, N.E. and North
Avenue /Templeton Avenue, N.E. and 1400, 1 S00, 1600, and 1700 blocks of
Templeton Avenue, N.E., within the Eastgate neighborhood.
This neighborhood lacks stormwater conveyance systems in some areas
evidenced by flooding on private properties along the 1400, 1 500, and 1600
blocks of Templeton Avenue, N.E. Stormwater runoff from the public right of
way contributes to flooding of private properties. Construction of the proposed
stormwater conveyance system for this project would correct known drainage
problems in this neighborhood, replace an existing corroded metal pipe system
across 131" Street and improve water quality in the Tinker Creek watershed.
In order to construct, operate, and maintain the proposed improvements, the
City will need to acquire real property rights from various private property
owners.
Considerations:
City Council action is necessary to authorize the acquisition of real property
rights needed for the Templeton Avenue Stormwater Drainage Improvements
Project. The real property rights needed are outlined below, but are subject to
minor variation of location and extent pending final engineering design details.
Funding for acquisition of the real property rights will be available in project
account 03 -530 -3014 Stormwater Improvements.
Stormwater management and access easement, permanent drainage and
temporary construction easements of variable length and width are required to
accommodate construction activities and will affect ten (10) properties in the
general vicinity identified above. The City may also need to acquire various
other property rights involving the properties listed below and other properties
which have not yet been identified for this project. The properties that have
been identified to date are as follows:
Tax Map
Parcel
Address
Owner
Required Property Rights
Number
0 North Avenue,
Mitchell Thomas
Stormwater Management
3230301
NE
Victoria Thomas
Easement and Access Easement
3230335
1524 Templeton
AE Elliott
Temporary Construction Easement
Avenue, NE
Properties, LLC
1606 Templeton
George & Peggy
Permanent Drainage Easement
3230339
Avenue, NE
Matherly
and Temporary Construction
Easement
3230341
0 Templeton
Avenue, NE
Calvin Harrison
Temporary Construction Easement
3230342
0 Templeton
Calvin Harrison
Temporary Construction Easement
Avenue, NE
3230340
1616 Templeton
Calvin Harrison
Temporary Construction Easement
Avenue, NE
3230419
1704 Templeton
Richard Hall
Temporary Construction Easement
Avenue, NE
3230420
1704 Templeton
Richard Hall
Temporary Construction Easement
Avenue, NE
3230421
1712 Templeton
Richard Hall
Temporary Construction Easement
Avenue, NE
Temporary Construction Easement
3230423
1716 Templeton
_
Richard Hall
Avenue, NE
Recommended Action:
Authorize the acquisition of any and all real property rights needed to construct
the proposed Templeton Avenue Stormwater Drainage Improvements Project,
including but not limited to the specific property rights identified in this City
Council Agenda Report, by negotiation and execution of the appropriate
acquisition documents by the City Manager, such documents to be approved as
to form by the City Attorney.
F^0. Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., City Engineer
Dwayne R. D'Ardenne, CGM, PWM, Stormwater Manager
Josephus M. Johnson - Koroma, P.E., Civil Engineer II
Cassandra L. Turner, Economic Development Specialist
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of March, 2017.
No. 40776 - 030617.
A RESOLUTION authorizing the City Manager's issuance and execution of additional
amendments to the City's contract with Crouch Engineering, Inc., for additional professional
services for the Roanoke River "Bridge the Gap" Greenway, Phase B from Bridge Street to
Aerial Way Drive; and authorizing the City Manager to take such actions and execute such
documents as may be necessary to provide for the implementation, administration, and
enforcement of such contract, as amended.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to issue and
execute additional amendments as may be necessary to the City's contract with Crouch
Engineering, Inc., in an amount not to exceed an additional $82,860, including Amendment No.
3 in the amount of $57,860, for additional professional services for the Roanoke River `Bridge
the Gap" Greenway, Phase II from Bridge Street to Aerial Way Drive, which includes Crouch
Engineering, Inc. continuing its coordination with Norfolk Southern to finalize design
acceptance on the modifications to the beltline trestle bridge, and to provide post design phase
services to ensure conformance with construction documents, all as more fully set forth in the
City Council Agenda Report dated March 6, 2017.
2. The form of such Amendment No. 3 and any additional amendments shall be
approved by the City Attorney.
3. Amendment No. 3, and such additional amendments, shall provide authorization
for additions to the work, with an increase in the amount of the Contract, and provide that the
total amount of Amendment No. 3 and such other amendments will not exceed an additional
$82,860, all as set forth in the above mentioned City Council Agenda Report,
4. The City Manager is further authorized to take such actions and execute such
documents as may be necessary to provide for the implementation, administration, and
enforcement of the Contract, as amended by Amendment No. 3 and any such additional
amendments. Such documents shall be approved as to form by the City Attorney.
ATTEST:
City Clerk.
R -Crunch Engincernng Conitrnct Attie ndinent(341 ]) 2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 6, 2017
Subject: Amendment No. 3 to Contract with Crouch Engineering, Inc. for
Additional Architectural & Engineering (A /E) Design and
Construction Phase Services for Roanoke River "Bridge the Gap"
Greenway, Phase II (CM17- 00021)
Background:
The City entered into a Contract with Crouch Engineering, Inc. dated December
5, 2014, in the amount of $599,511, to provide design and construction
services for the Roanoke River "Bridge the Gap" Greenway, Phase II from Bridge
Street to Aerial Way Drive. Amendment No. 1 provided additional funding for
design services to complete construction documents and Amendment No. 2
provided additional funding for services to divide Phase II into two project
segments in order to accelerate construction and expend state and federal
funds. Total contract amount to date is $749,296.76.
Phase II, Segment 1 is currently out to bid. Phase II, Segment 2 is pending (i)
Norfolk Southern's (NS) approval of a design modification to the NS beltline
trestle bridge; and (ii) acquisition of the remaining property rights by the City to
complete the segment.
After extensive coordination, NS rejected the initial design of the beltline trestle
bridge replacement and requested a re- design of the bridge with a longer span
which will require additional geotechnical information, calculations, and final
design plans. Funds under the current contract have exceeded original
estimates for this work, and additional man -hours and fee are required to
complete this effort. Additionally, with construction imminent, additional
capacity is needed in the contract for post design services to include review of
requests for information, shop drawings, and site visits during bridge
construction.
Considerations:
The City desires to have Crouch Engineering, Inc. continue its coordination with
NS to finalize design acceptance on the modifications to the betline trestle
bridge. Additionally, as the designer of record, the City desires to have Crouch
provide post design phase services to ensure conformance with construction
documents.
Crouch Engineering, Inc. has submitted a proposal to complete the above
mentioned services for an additional fee of $57,860.
In addition to the above fee, other project expenses connected with the
project's design may involve encountering unexpected conditions that may
necessitate Crouch Engineering, Inc. providing services over and above those
stipulated above. Therefore, future amendments may be needed to the Contract
with Crouch Engineering, Inc. to perform additional services as the project
develops. However, the total of such other amendments is not expected to
exceed an additional $25,000 over and above the previously mentioned
$57,860 for total Contract Amendments not to exceed $82,860. Funding is
available in the project account 08- 620 -9201, Roanoke River Greenway - Bridge
the Gap.
Recommended Action:
Authorize the City Manager to execute additional amendments as mentioned
above, approved as to form by the City Attorney, to the City's Contract with
Crouch Engineering, Inc. in an amount not to exceed $82,860 for additional
professional services, including an Amendment for $57,860 as set forth above.
Authorize the City Manager to take such actions and to execute such
documents, as may be necessary to provide for the implementation,
administration, and enforcement of all such amendments to the above
mentioned Contract with Crouch Engineering, Inc., as well as the Contract itself.
All such documents are to be approved as to form by the City Attorney.
F,�-Christopher P. orM rill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Barbara A. Dameron, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Michael Clark, Director of Parks & Recreation
Capital Project
Planning
b q,03 No ;I wqd.
42
FY 2017 -2021 Capital Improvement
Program - $151,722,059
Streets,
Bridges
$50,980,550
PROJECT CATEGORY
Berglund Center
$7,983,398
Storm Drains
$17,179,370
Buildings
$25,000,000
i Greenways
269,262
43
FY 2017 -2021
Capital Improvement Program
General Obligation
$17,125,932
General Revenue
$924,052
Future Fed /Ste
$6,589,939
FUNDING SOURCES
Future
Federal /State Funding-// Third Party J Stormwater Rev
$13,707,113 $1,150,000 $3,000,000
Future General Obligation
Bonds
$105,089,000
Capital Project Funds
$2,745,893
Future Capital Funds
tormwater $940,131
Revenues
$500,000
44
Debt Issuance Planning FY 2018 -2022
Project
2018
2019
2020
2021
2022
Total
RCPS
$ 12,700,000 $
12,700,000 $
5,000,000 $
5,000,000 $
5,000,000 $
40,400,000
Bridge Renovation
-
-
-
11,000,000
11,000,000
22,000,000
Library Master Plan
4,156,000
670,000
500,000
5,310,000
2,399,000
13,035,000
P &R Master Plan
2,500,000
2,500,000
1,000,000
1,000,000
1,000,000
8,000,000
Civic Center
1,000,000
1,500,000
1,500,000
1,500,000
1,500,000
7,000,000
Stormwater Management
2,000,000
2,000,000
2,000,000
2,000,000
2,000,000
10,000,000
Curb, Gutter and Sidewalk
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
7,500,000
Street Scapes
-
500,000
500,000
500,000
500,000
2,000,000
Fire Facility Master Plan
375,000
5,025,000
-
-
645,000
6,045,000
FIRE /EMS Airpacks
1,400,000
-
-
-
-
1,400,000
911 Center
-
7,500,000
-
-
-
7,500,000
Street Improvements
700,000
-
-
-
-
700,000
RCIT Improvements
600,000
900,000
-
-
-
1,500,000
Passenger Rail
-
-
-
-
2,500,000
2,500,000
Fleet Capital Replacements
3,500,000
1,700,000
1,600,000
600,000
600,000
8,000,000
Technology Capital
1,775,000
2,160,000
1,545,000
-
-
5,480,000
Total
$ 32,206,000 $
38,655,000 $
15,145,000 $
28,410,000 $
28,644,000 $
143,060,000
% of Expenditure Budget
8.050/6
8.30%
8.79%
8.170/6
8.39%
45
Council Discussion
FY 2017 -2018 Balancing
Draft 2018 -2022 CIP and Capital Plan
W.
Operating and Capital Budget
Development Important Dates
• Council Briefing —April 3, 2017
• Recommended Budget Presentation — April 17, 2017
• Public Hearing —April 27, 2017
• Council Briefing /Budget Study — May 1, 2017
• Budget Adoption — May 15, 2017
47
March 8, 2017
Terry W. Cundiff
445 Elm Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Cundiff:
Your term of office as a member of the Board of Zoning Appeals expired on
December 31, 2016.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Board of Zoning Appeals
from February 1, 2011 to December 31, 2016. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincerely,
M. Nit
Stephanie M. Moon Reynolds, M C
City Clerk
Enclosure
c: Tina M. Carr, Secretary, Board of Zoning Appeals
Lin
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -153h
'rele,hone, (540)953 -2541
Fa e: (540)953 -1145
SriEPI1ANIE M. MOON REYNOLDS, MM('
F; mail: derk(n!raxnn kevn.9ov
CECELIA F. MC'COY
City ( lrrk
Depn[p City Clerk
CECELIA T. W EBB, CMC
Ae Ebnt Deputy City Clerk
March 8, 2017
Terry W. Cundiff
445 Elm Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Cundiff:
Your term of office as a member of the Board of Zoning Appeals expired on
December 31, 2016.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Board of Zoning Appeals
from February 1, 2011 to December 31, 2016. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincerely,
M. Nit
Stephanie M. Moon Reynolds, M C
City Clerk
Enclosure
c: Tina M. Carr, Secretary, Board of Zoning Appeals
CERTIFICATE OF APPRECIATION
PRESENTED TO
TERRY W. CUND1FF
AS A MEMBER OF THE
BOARD OF ZONING APPEALS
FROM FEBRUARY 1, 2011
TO DECEMBER 31, 2016
ON THIS 8TH DAY OF March .2017
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE
FAITHFULLY RENDERED TO THE CITY OF ROANOKE
APPROVED: ATTEST:
�MS,�Nw SHERMAN P. LEA, SR. TEPHANIE M
MAYOR CITY CLERK