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HomeMy WebLinkAboutCouncil Actions 03-20-17ROANOKE CITY COUNCIL REGULAR SESSION MARCH 20, 2017 2:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order- -Roll Call. Council Member Dykstra arrived late. The Invocation was delivered by Mayor Sherman P. Lea, Sr. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, March 23 at 7:00 p.m., and Saturday, March 25 at 4:00 p.m.; and video streamed by Internet through CivicPlus at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: City Planning Commission — one vacancy Unexpired term of office ending December 31, 2020 Parks and Recreation Advisory Board — five vacancies Three -year terms of office ending March 31, 2020 Roanoke Neighborhood Advocates —two vacancies Unexpired terms of office, each, ending June 30, 2018 Roanoke Regional Airport Commission — one vacancy Four -year term of office ending March 9, 2021 Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee — one vacancy Three -year term of office ending March 31, 2017 Access the City's homepage to complete an online application for the abovementioned vacancies. Expiration of the three -year terms of office of William B. Hopkins, Jr., and Lori E. Vaught as Trustees of the Roanoke City School Board ending June 30, 2017. Trustee Vaught is not eligible for reappointment. Deadline for receipt of applications was extended to Friday, March 31, 2017. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A Proclamation declaring Wednesday, March 29, 2017 as Vietnam Veterans Day. Mayor Lea, along with Council Member Bestpitch, presented the Proclamation to Retired Army Colonel John Miller who represented Roanoke Valley Vietnam War 50 "Anniversary Committee. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Barbara Duerk, 2607 Rosalind Avenue, S.W., appeared before Council in support VDOT Greenway connections and to share information regarding upcoming public input meetings. Robert Gravely, 3360 Hershberger Road, N.W. appeared before Council to thank them for recognizing Vietnam Veterans and encouraged all to attend the Grand Opening of The Peacemakers, Inc. located at 514 2th Street, N.W. — Old Fire House on Wednesday, April 12 from 10:00 a.m. to 3:00 p.m. Council Member Dykstra arrived at 2:27 p.m. 4. CONSENT AGENDA: (APPROVED 7 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 A communication from Council Member David B. Trinkle, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the selection process of a City Manager, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -2 A communication from Council Member David B. Trinkle, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the performance and management of the City Clerk's duties, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from the City Attorney requesting that Council schedule a public hearing to be held on Monday, April 17, 2017, at 7:00pm, or as soon as the matter may be reached, regarding a proposed Agreement regarding the Design, Development, Construction, and Operation of a Joint Communications Center by and between the City of Roanoke and Virginia Utility Protection Service, Inc. (VA811). RECOMMENDED ACTION: Concurred in the request. C -4 A communication from the City Clerk advising of the resignation of Paula Page Williams as a member of the City Planning Commission, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -5 A communication from the City Clerk advising of the resignation of Brenda Allen as a member of the Roanoke Neighborhood Advocates, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -6 A communication from the Assistant City Manager for Community Development transmitting the 2017 Annual Homeless Winter Point -in -Time Street and Homelessness Survey Report. RECOMMENDED ACTION: Received and filed. C -7 A communication from Dan Lambe, President, Arbor Day Foundation congratulating the City of Roanoke on its recognition as a Tree City USA community by the Arbor Day Foundation. RECOMMENDED ACTION: Received and filed. C -8 Report of qualification of Walton I. Rutherfoord as a member of the Board of Zoning Appeals for a term of office ending December 31, 2019. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Request of Total Action for Progress (TAP) to present an update of its activities. Annette Lewis, President, Spokesperson. (Sponsored by Mayor Lea and Council Member Trinkle). Update received and filed. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: a. CITY MANAGER: BRIEFINGS: Melrose Library Renovations - 30 Minutes Received and Filed. (Briefing was held following the Legislative Committee Meeting at 4:30 p.m.) ITEMS RECOMMENDED FOR ACTION: Appropriation of grant funds from the Environmental Protection Agency's National Clean Diesel Campaign towards the purchase of two propane powered box trucks for use by the Transportation Division. Adopted Budget Ordinance No. 40777 - 032017. (7 -0) 2. Acceptance of the FY2016 State Homeland Security Program Grant funds from the Virginia Department of Emergency Management to enhance the current capabilities of the City's Division 6 Heavy Technical Rescue Team, in conjunction with Roanoke County Fire and Rescue and City of Salem Fire -EMS Departments. Adopted Resolution No. 40778- 030217 and Budget Ordinance No. 40779-032017. (7-0) 3. Establishment of the Roanoke River "Bridge the Gap' Greenway, Phase II, Aerial Way to Bridge Street as a Revenue Sharing Project by the Commonwealth Transportation Board and Virginia Department of Transportation (VDOT). Adopted Resolution No. 40780- 032017. (7 -0) REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the Director of Finance recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 40781 - 032017. (7 -0) COMMENTS OF CITY MANAGER. The City Manager commented on the following: St. Patrick's Day Festivities Downtown • We had another successful St. Patrick's Day in Roanoke on March 11. • An estimated 13,000 people attended the festivities. • Weather was cold (30 degrees at beginning of parade), but DRI reports that downtown businesses did well. Folks watched the parade, then went inside to shops and restaurants, and stayed for activities during the day. • The Celtic Celebration and Shamrock Festival were a big hit, and DRI partnered with the Taubman Museum of Art on the McDonald's Kid's Zone activities. This event is Roanoke's first festival of the year, and the kickoff to the opening of the Farmers' Market. We are looking forward to warmer weather as more events take place in downtown. Roanoke Recognized for Sealed Trash Comoactor System • The city's system of five Sealed Trash Compactors located in the central business district has received further recognition. A featured article written by Nell Boyle, Sustainability and Outreach Coordinator, is included in the March 2017 edition of the American Public Works Association's APWA Reporter magazine. A photograph and reference to Roanoke is also displayed on the cover of this edition of the magazine. This is the official magazine of the APWA and reaches its 29,000 members located throughout the United States and Canada. Wreath - Laving Ceremonies to Honor Vietnam Veterans • In commemoration of the Vietnam War 50th Anniversary, Municipal Wreath- Laying Ceremonies will be held in the City of Roanoke, Roanoke County, and the City of Salem at noon on March 29, which City Council has proclaimed as Vietnam Veterans Day in Roanoke. • Roanoke's event, which will be held in Lee Plaza, will include an honor guard, the singing of the national anthem, the reading of a proclamation honoring Vietnam Veterans Day, presentation of Vietnam Veteran Lapel Pins, and the laying of a wreath to honor Vietnam -era Veterans. The events are sponsored by the Roanoke Valley Vietnam War 50th Anniversary Commemorative Committee. Southeast Gateway Mural • On March 31 at 10:00 a.m., the Roanoke Arts Commission and the City of Roanoke will hold a ceremony for the installation and dedication of the Southeast Gateway Mural, located at the intersection of Tazewell Avenue under the Interstate 581 Bridge. • A panel of neighborhood leaders, arts professionals, and Arts Commission members selected Brenda Mauney Council], an internationally renowned artist, to create the mural. • The Arts Commission worked with the Belmont Neighborhood Association and the Southeast Action Forum to bring this project to fruition. • As part of the project, the artist will visit the Southeast and Belmont neighborhoods to engage the community in "Paint Nights," where local residents under the instruction of the artist may leave their own brushstrokes on the mural. A total of 18 columns on the north and south sides of Tazewell Avenue will be covered with 36 separate mural panels that will be adhered like wallpaper. The installation will take place from March 22 to March 30. Office of Citizen Engagement • Article on Citizen Engagement from Government Technology Friday, March 17, 2017 was a Big Day on Social Media: -We hit 10,000 followers on our main Twitter page -We hit 80,000 followers on our main Facebook page -We hit 180,000 followers on all of our social media pages combined • The Roanoke Parks & Recreation Department will be launching a revamped website this week, look for the new design at playroanoke.com. At 2:59 p.m., the meeting was recessed for the Roanoke City Legislative Committee Meeting scheduled for 3:00 p.m. The Regular Session of Council reconvened at 4:30 p.m. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: NONE. 12. RECESSED - 4:57 P.M. At 4:57 p.m., City Council meeting was declared in recess for a closed meeting in the City Council's Conference Room; and reconvened at 7:00 p.m., in the City Council Chamber. At 5:30 p.m., City Council Personnel Committee received citizen input and comments with regard to recruitment of a new City Manager, in the Council Chamber, Room 450, 4" Floor, Noel C. Taylor Municipal Building, from the following citizens: Don Brown, 1253 Gardeners Lane, Montvale 24122 Seth Walters, 115 Albemarle Avenue, S. W. Douglas Meredith, 102 Albemarle Avenue, S. W. Nicole Harris, 1606 Steward Avenue, S. E. Richard White, 102 Albemarle Avenue, S. W. William Poe, 1525 West Drive, S. W. Sam Long, 3118 Hubbard Road, S. W. 7 ROANOKE CITY COUNCIL REGULAR SESSION MARCH 20, 2017 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order - -Roll Call. All Present. The Invocation was delivered by The Reverend Sylvan Moyer, Pastor, Unlimited Power Church. The Pledge of Allegiance to the Flag of the United States of America was led by Boy Scout Troop 210 sponsored by South Roanoke Methodist Church, and Girl Scout Troop 507. Welcome. Mayor Lea, CERTIFICATION OF CLOSED MEETING. (7 -0) NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, March 23 at 7:00 p.m., and Saturday, March 25 at 4:00 p.m.; and video streamed by Internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. A. PRESENTATIONS AND ACKNOWLEDGEMENTS: A resolution memorializing the late W. Alvin Hudson, Jr., former Council Member and City Sheriff of the City of Roanoke, respectively. Adopted Resolution No. 40782 - 032017. (7)Resolution to Charles Spraker, Mayor Lea presented a ceremonial copy of grandson. Mayor Lea recognized Boy Scout Troop 210 sponsored by South Roanoke Methodist Church led by Scout Master Lucas Snipes; and Girl Scout Troop 507 led by Amy L. Chambers - Maiolo. B. PUBLIC HEARINGS: 1. Request of Tom Sorrano, on behalf of Eric and Patti Mills, to vacate, discontinue and close an approximately 960 square foot portion of an alley from 7" Street to 8t" Street, S. W., north of and parallel to Marshall Avenue, S. W. Tom Sorrano, The Sorrano Group, LLC, Agent, Spokesperson. (Matter was postponed at the January 17, 2017 Council meeting). A communication dated March 7, 2017 was received from the petitioners requesting that the matter be withdrawn. The matter was withdrawn and the communication received and filed. 2. Request of Cherney Development Company, Inc., to rezone properties located at 1001 Williamson Road, S. E., 0 3" Street, S. E., and 0 Albemarle Avenue, S. E., from D, Downtown District, to 1 -1, Light Industrial District, subject to certain proffered conditions. Maryellen F. Goodlatte, Esquire, Spokesperson. Adopted Ordinance No. 40783- 032017. (5 -1, with Council Member Dykstra voting no.) (Council Member Garland recused himself due to a personal business relationship with the applicant and/or its principals, and refrained from participation in the matter, and left the Council Chamber. (Statement of Conflict of Interest on file in the City Clerk's Office.) 3. Proposal of the City of Roanoke to correct a scrivener's error in Ordinance No. 40389- 111615 adopted on November 16, 2015, by the Roanoke City Council, specifically, Section 1 of Ordinance No. 40389 - 111615 purported to repeal the local water utility tax of twelve percent of the charge made by the sale of water service in the City as set forth in Section 32 -171, Code of the City of Roanoke, (1979), as amended. Daniel J. Callaghan, City Attorney. Adopted Ordinance No. 40784-032017. (7 -0) C. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Cheryl Dunlap, 5125 Williamson Road, N.W., appeared before Council regarding panhandling issues in Roanoke and requested measures to protect panhandlers. The following persons appeared before Council and spoke in opposition to the proposed development of apartment complex near the former Shenandoah Life Insurance building purchased by Carillon Clinic: • Steve Parrett, 2214 Ross Lane, S. W. • Vickie Sherertz, 1602 Blair Road, S. W. • Kathleen Jennings, 1744 Blair Road, S. W. • Mim Young, 1809 Westover Avenue, S. W. John Brill, 2702 Idlewild Boulevard, N. E. appeared before Council in opposition to the proposed $7.00 Solid Waste fee. As Chair of the City Council Personnel Committee, Council Member Trinkle encouraged the public to use social media to offer suggestions and comments with regard to recruitment of a new City Manager by visiting the City's website at www .roanokevalcitvmananersearch, email citvmanagersearch (&roanokeva.gov, and those individuals without internet may contact the City Clerk's Office at 540- 853.2541. D. ADJOURNMENT -8:25 P.M. 10 Vietnam Veterans Day WHEREAS, President Rarack Obarna proclaimed May 18, 2012 hraugh Norernber 11, 2015, us are C.nmleart,latlOn of the 56" Annlver...y of are Vtemma War, had called upon Federal, State, and Local rvotmded, thane unaccomued fo, ourfmvner rz cio /s to hono ow fall,,,,, o sonr Ptar theirfamili... ur mrd 071 mho served mith appropriate progra)es ceremonies and acdvoles that demonstrate the idlest respect and support of a grated Nation for the courage, volo, and sacrifice of the men and women into on.va ll ed the call to duty; WHEREAS, according to the Department of Veterans Afaur 9 million Anrerieans served on active duty In the O.S, Armed Forces riming the period of the Retnan, Warr air ravineaely7 bar, are living today; WHEREAS, a grntefr0 Nation vhanld ezry evv its apprec /anon, support, and respect to all vetermrs of the Mena.. We, Including 1,010 than 1,600 efom sendce people ndssing in ac8on mrd their fantliev for their eervee, cornminae,t, aI'd .... dice an Our behalf, WHEREAS in response to the call of this Pr ocla,mtoorr a, the Commnnoraloon If the 50th Aanoversary ofthe Ytem.nr lVm, localities within the Rearmke Vetter agreed to hold e special ceremall on March 29. 2017, t. recall that day to 1973 when the lout combat troops rrtthdm,vfrons Vietnam, to I., ..abet; hone% and thank Ore ruen and wo,nmt ,),a served on the Vlet"o, War; WHEREAS, out of great respect for the military persomrel mho served ma' cmmny di" al? the Vienuon {Vaq the Clty of2omroke i.v privileged, honm'ed, and h,m,bled m pal icipate in this celebrnamr; and WHEREAS, the Coty of Roanoke is la cud to be part at, Natlmr whose people hove such a A,11 for mrd conmrotment to their Connny. NOW, THEREFORE, 7, Shennarr P. Lea, Sr, Mayor ed the City of Roanoke, Virginia, ,vlsh to express the appreclaa,,, poorede, and respect ofthrs City Cmmclh and Ne 'amen, ord, City ofRoan.ke to mn Vletnanr Veterans and the, fanaltes for their emvage, cornnritmlot and sacrifice ou protectng oar Co,,a, and thus do hereby pro1111h , March 29, 2017, e1,,a bout td.v greoC sirvtinre Ail- Anretlen Ciry, o Melon.. Veterans Verans Day. s Given ,order mn lends tad tha Seat of the Car of Ronnoke this nrewanh day of Mm dh to the year hot, thousand mrd seventeen Sherman P, Lea, Sr. May "' CELT . m. e , P2 Sagibee7a M. Moarr Cory Clerk R O A N O K E V A L L E Y GREENWAYS 40j-azu- #/ Roanoke Valley Greenway Plan Update Public Input Meetings Share your thoughts about the future of the greenways! Dim D. ril . vbx Locality Meetings Hollins, Roanoke County March 27 at 6:30 P.M. Mountain View Elementary School '.901 Plantation Or; Roanoke. VA 24019 March 0. Fishborli LK. Cave Spring, Roanoke County April 3 at 6:30 P.M. so nth county I ihr ry 2403 Merriman R VAR Glenvar, Roanoke County Vinton April 6 at 6:30 P.M. April to at 6:30 p.m. Glenvar Middle s drool Vinton War Memorial 4555 Malus Dv Salem, VA 24153 S14 F hinggton Ave Yin= VA 24179 EMAKER i We are here to bring peace to our community and to make our neighborhoods a safe and decent place to live. 514 24th Street, NW —Old Fire House Roanoke, Virginia Wednesday, April 12, 2017 10:00am- 3:00pm Open to the Public 6:30 pm -9:00 pm Fundraiser Dinner Refreshments • Special Guest Speakers Neighborhood Watch Information Your generous contributions make it possible for us to patrol high crime areas and the community. Our goal is to stop the senseless gun violence and rob- beries that plague our community. We are a 501c3 non profit organization and your donations are tax deductible. Please make checksfmoney orders payable to: THE PEACEMAKERS, INC,, PO Box 6062, Roanoke, VA 24017 if you have any questionsplease contact us at540- 278 -3551 r n aN, CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. t Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 2 40 11 -1 53 6 Telephone: (540) 553 -2541 Fax: (540) 853 -1145 SHERMAN P. LEA, S R Email clerk�roanokeva.gov Mayor March 20, 2017 The Honorable Mayor Sherman P. Lea and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: Council Members William D. Bestpitch Michelle L. Dykstra Raphael E. "Ray" Ferris John A. Garland Anita J, Price David B. Trinkle I wish to request a Closed Meeting to discuss a personnel matter, being the selection of a City Manager, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. ncerely, F4— avid B. Trinkle, Chair City Council Personnel Committee DBT:ctw NO, CITY OF ROANOKE ` CITY COUNCIL 215 Church Avenue, S. W. � ' Noel C. Taylor Municipal Building, Suite 456 �pr�tgt // Roanoke, Virginia 24011 -1536 - - Telephones. (540) 853 -2541 Pax'. (540) 853 -1145 Council Members SHERMAN P. LEA, SR. Email . clerk(a )roanokeva.gov William D.t Mayor Michelle L. . Dykstra Raphael E. "Ray" Perris John A. Garland Anita J. Price David B. Trinkle March 20, 2017 The Honorable Mayor Sherman P. Lea and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: I wish to request a Closed Meeting to discuss a personnel matter, being the performance and management of the City Clerk's duties, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, avid B. Trinkle, Chair City Council Personnel Committee DBT:ctw CITY OF ROANOKE p' OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 Daniel J. Callaghan TELEPHONE 540.853 -2431 City Attorney FAX 540. 853.1221 EMAIL coyarq 4roanokcca.goc March 20, 2017 The Honorable Sherman P. Lea, Sr., Mayor and Members of City Council Roanoke, Virginia T�rr�thv JL� Spencer y0' S 9fc�e ry Talevi David L. Collins Heather P. Ferguson Laura M. Curial Assistant City Attorneys Re: Request to schedule of Public Hearing regarding a proposed Agreement regarding the Design, Development, Construction, and Operation of a Joint Communications Center by and between the City of Roanoke and Virginia Utility Protection Service, Inc. (VA811) Mayor Lea and Members of Council: The City has a proposed agreement (Agreement) regarding the development of a proposed joint communications center (Facility) for (i) an 811 Center to be operated by Virginia Utility Protection Service, Inc. (VA811); and (ii) an E-911 Center to be operated by the City of Roanoke. The City is in process of soliciting proposals for the design/build of the proposed Facility to be located on certain real property situated at 0 Blue Hills Circle, N.E., Roanoke, Virginia 24012, Official Tax Map No. 7280104, containing approximately 6.5928 acres (Property). The proposed Agreement provides that upon completion of the first phase of the design -build process, either VA811 or the City may terminate the process if such party determines, in its reasonable judgment that the design of the project does not satisfy its objectives, and, if the joint project is terminated, VA811 may purchase the Property upon terms and conditions set forth in the Agreement. If VA811 and the City decide to proceed with construction, then the facility is constructed and, upon completion of the structure, the City shall transfer the Facility and the Property into a condominium consisting of two (2) units, one unit to be constructed for the VA81 I operations (VA811 Unit) and the other unit for the E -911 operations (E -911 Unit), together with common elements and limited common elements and such other conditions, restrictions and agreements acceptable to the City and VA811. VA811 shall purchase the VA811 Unit, upon terns and conditions set forth in the Agreement. Under Section 15.2 -1800, et seq., Code of Virginia (1950), as amended, prior to selling City -owned property the City is required to give public notice, conduct a public hearing, and adopt an ordinance by City Council. Recommended Action Council authorizes the City Clerk to schedule and advertise a public hearing on the proposal involving the sale of City -owned property located at 0 Blue Hills Circle, N.E., Roanoke, Virginia 24012, Official Tax Map No. 7280104, to be held on April 17, 2017at 7:00 p.m., or as soon thereafter as the matter may be reached, or such other date and time as deemed appropriate by the City Manager. anielJ. y, a gh City mey an a DJC /Imc Christopher P. Morrill, City Manager R. Bri an Townsend, Assistant City Manager for Community Development Sherman Stovall, Assistant City Manager for Operations Barbara Dameron, Director of Finance Troy D. Hannon, City Auditor Stephanie Moon Reynolds, City Clerk Wayne Bowers, Director, Department of Economic Development Phil Schirmer, City Engineer Roy Mentkow, Director of Technology March 24, 2017 CECELIA T. WEDD, CIVIC Assistant Deputy City Clerk Paula Page Williams 1515 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Williams: A communication from the City Clerk advising of your resignation as a member of the City Planning Commission, effective immediately, was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, March 20, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the City Planning Commission from July 5, 2016 and ending March 20, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, ^� Stephanie M. Moon Reynolds, C City Clerk Enclosure c: Tina Carr, Secretary, City Planning Commission CITY OF ROANOKE GO OFFICE OF THE CITY CLERK 215 Chnrdh Ayenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)95] -2541 Fox: (541))953 -1145 SIEPIIANIE M. MOON REYNOLDS, MMC. E -mail: ck,k(M,.aa,key..gnv CECELIA F. MCCOY City Clerk Deputy City Clerk March 24, 2017 CECELIA T. WEDD, CIVIC Assistant Deputy City Clerk Paula Page Williams 1515 Cove Road, N. W. Roanoke, Virginia 24017 Dear Ms. Williams: A communication from the City Clerk advising of your resignation as a member of the City Planning Commission, effective immediately, was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, March 20, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the City Planning Commission from July 5, 2016 and ending March 20, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, ^� Stephanie M. Moon Reynolds, C City Clerk Enclosure c: Tina Carr, Secretary, City Planning Commission CERTIFICATE OF APPRECIATION PRESENTED TO PAULA PAGE WILLIAMS AS A MEMBER OF THE CITY PLANNING COMMISSION FROM JULY 5, 2016 TO MARCH 30, 2017 ON THIS 24TH DAY OF MARCH , 2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANORE APPROVED: SHERMAN P. LEA. 5 MAYOR ATTEST: �. PIhI IW+✓ TEPHANIE M. M N RE OLDS CITY CLE C CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fer: (541))853 -1145 STEP] [AN] F, hi. MOON REI NOLUS, NEMC E-mail: elerk(&roanokeva.,, CECELIA F. MCCOV Ell, Clerk Deputy Cit} Clerk ETA ELIA 1. WEBB, CHIC' Auipant Deputy Cily Clerk March 20, 2017 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: This is to advise that Paula Page Williams has tendered her resignation as a member of the City Planning Commission, effective immediately. Sincerely, 11,- 4� goy Stephanie M. Moon Reyno s, MM City Clerk Good Afternoon Mr. Hale /Mrs. Carr I apologize in advance for the quickness and short notice of my need to resign from my board position with Planning Commission effective immediately. I have just been informed this morning due to a qualified and more meaningful job opportunity I have to uproot from the Roanoke area. It is with sincere regrets for any inconvenience that this may create. Although my time with City of Roanoke Planning Commission has been short I value the relationships and wish the best of luck as many recommendations will take place for City Council and the public. If you need any additional clarification please feel free to contact me on my cell at 540- 613 -7192. BEST REGARDS, PAULA PAGE WILLIAMS Brenda A. Allen 12 Gilmer Avenue, N. E. Roanoke, Virginia 24016 Dear Ms. Allen: A communication from the City Clerk advising of your resignation as a member of the Roanoke Neighborhood Advocates, effective immediately, was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, March 20, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates from January 5, 2015 and ending March 20, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Step�.rMooln Reyn�ds 4)U� City Clerk Enclosure c: Amy Morgan, Chair, Roanoke Neighborhood Advocates, 614 Tazewell Ave S. E, Roanoke, Virginia 24013 Bob Clement, Neighborhood Services Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenne, S. W., Room 456 Roanoke, Virginia 24011 -1536 lelepkonc (540)853 -2541 Fns (540)85 3-1145 S'R:PIIANI6 M. MOON REYNOLDS, MMC F n,o it ele,k(alronnoke...g1° CECF.LIA F. MCC OY City Clerk Depnfy City Clerk March 24, 2017 CECELIA T. WEBB, CMC Anotnnt Oepoty City Clerk Brenda A. Allen 12 Gilmer Avenue, N. E. Roanoke, Virginia 24016 Dear Ms. Allen: A communication from the City Clerk advising of your resignation as a member of the Roanoke Neighborhood Advocates, effective immediately, was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, March 20, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates from January 5, 2015 and ending March 20, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Step�.rMooln Reyn�ds 4)U� City Clerk Enclosure c: Amy Morgan, Chair, Roanoke Neighborhood Advocates, 614 Tazewell Ave S. E, Roanoke, Virginia 24013 Bob Clement, Neighborhood Services Coordinator CERTIFICATE OF APPRECIATION PRESENTED TO BRENDA A. ALLEN AS A MEMBER OF THE ROANOKE NEIGHBORHOOD ADVOCATES FROM JANUARY 5, 2015 TO MARCH 20, 2017 ON THIS 24TH DAY OF MARCH , 2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: _��e� -, SHERMAN P. LEA, SR. MAYOR ATTEST: STEPHANIE M. MOOWYE DS, MMC CITY CLERK CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Faa: (540)853 -1145 SI'EPBAN1E M. MOON REYNOLDS, MMC E -mail: derk(a)roanokeva.gm' City Clerk March 20, 2017 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: CECELIA F. MCCOv Deputy City Clerk CECELIAT. WEBB, CMC Assistant Deputy City Clerk This is to advise that Brenda Allen has tendered her resignation as a member of the Roanoke Neighborhood Advocates, effective immediately. Sincerely, 44� Stephanie M. Moon Reynolds, MMC City Clerk Iii Bob, Regretfully, I am submitting my resignation as a Roanoke Neighborhood Advocate Representative. I kept telling myself that I will be at the next meeting and the next. However, conflicts kept arising with my schedule and family priorities. I do not have the time available that 1 once had when 1 accepted the position. 1 would like to continue receiving your email communications regarding the communities, neighborhood groups, and the city. I appreciate all that you have done in providing guidance, advice, and just reaching out in helping make our communities a vibrant place to thrive. 1 will of course stay in touch with you Bob and continue my volunteer efforts in making a difference for our communities. Sincerely Brenda Allen eCITY COUNCIL REPORT To: Honorable Mayor and Members of City Council Date: March 6, 2017 Subject: Annual Homeless Winter Point -in -Time Count and Homelessness Survey Report for 2017 Attached is the Blue Ridge Interagency Council on Homelessness Winter Point - in -Time Count and Homelessness Survey report for 2017. This annual survey is conducted in the month of January by jurisdictions in the Commonwealth of Virginia in order to obtain baseline data on the number of homeless individuals living in communities, and to ascertain basic demographic information about that homeless population. As indicated by the key findings beginning on page 8 of the attached report, the number of homeless counted during the January survey decreased by approximately 19% from the 2016 report to 267 individuals. A trend of decreasing numbers over the past five years in the region results in an overall decrease of 52% since 2012. There was also noted a 68% reduction in the number of those defined as experiencing Chronic Homelessness, and a 54% reduction in those defined as being in Family Homelessness over the same five year period. Overall, the demographic profile of the homeless counted in 2017 remains primarily male (61 %), and white (55 %). Approximately 60% became homeless while living in localities that make up the Blue Ridge Continuum of Care region. Approximately 54% stated that they either suffered from substance abuse or mental illness. Approximately 14% of those surveyed indicated that they had a permanent physical disability. Approximately 50% indicated they had been homeless for more than one year. The Roanoke Rescue Mission continued to be the largest shelter in the region housing approximately 66% of the homeless counted in this 2017 survey. The report also contains information regarding progress pertaining to Veteran Homelessness, which has declined in the region by 55% since 2012. In 2017, there were 32 veterans counted, all were sheltered and none were identified as chronically homeless. Should members of City Council have any questions regarding this report, please do not hesitate to contact me. BRIAN TOWNSIDI Assistant City Manager Attachment Distribution: Council Appointed Officers Jenny Alexander, Acting Director of Human and Social Services Carol Tuning, Homeless Assistance Team 2017 Annual Point -in -Time Report an Blue Ridge Continuum of Care February 2017 Acknowledgements CHAIR, BLUE RIDGE CONTINUUM OF CARE: Carol Tuning CHAIR, BLUE RIDGE INTERAGENCY COUNCIL ON HOMELESSNESS: Paula Prince AUTHORS: Matt Crookshank Daniel W. Merenda DATA COLLECTORS AND ANALYSTS: Matt Crookshank Ben Bristoll REPORT DESIGN: Alison Jorgensen CIA) COUNCIL OF COMMUNITY SERVICES Report prepared for the Blue Ridge Interagency Council on Homelessness by the Council of Community Services Blue Ridge Interagency Council on Homelessness Chair Paula Prince, PhD Jefferson College of Health Sciences Members Annette Lewis, Total Action for Progress Bill Duncan, Blue Ridge Independent Living Center Brian Geiser, Roanoke City Sheriff's Department Bryan Hill, Roanoke Valley - Alleghany Regional Commission Bruce Phipps, Goodwill Industries Carly Villarreal, Carilion Carol Tuning, City of Roanoke Dan Merenda, Council of Community Services Card Poe, Downtown Roanoke, Inc. Dave Prosser, Freedom First Credit Union David Bustamante, Roanoke Redevelopment & Housing Authority Dawn Riddle, County of Roanoke Social Services Debbie Brown, Greene Memorial United Methodist Church Felicia Prescott, Alleghany Highlands Community Services Isabel Thornton, Restoration Housing Jennings Tardy, Roanoke City Police Department John Garland, Roanoke City Council Member Judy Hough, City of Salem Judy Cusamano, Jefferson College of Health Sciences Keith Holland, City of Roanoke Malora Horn, Roanoke City Public Schools Nancy Reid, Roanoke Gas Company Pamela Hall, Lewis Gale - Alleghany Suzanne Adcock, Department of Social Services Tanyia Jones, Salem VAMC Tracy Kochel, Blue Ridge Behavioral Health Care Ebony Pair, Community Volunteer Sherry Stull, Scott Hill Retirement Community A � �7 Survey Volunteers Naid Allassan Digna Morrero Sandy Allen Sherrie Morton Sander Asboth Laurie Naff Crystal Barksdale Meghan Neary Elizabeth Boehme Anne Nguyen Ben Bristoll Megan Oxley Heather Brush Mike Patterson Lis Chacon Elizabeth Pentecost Matt Crookshank Abbie Polizotto Judy Cusumano Katie Poulos Kate Donaldson Paul Powell Aldith Ellis Phillip Priest Jennifer Fisher Brandon Ragozzino Shane Fletcher Zebra Rahman Ashley Frankie Karen Reed Sydney Garst Kimberly Reed Kaitlyn Gavaza Lauren Rose Matilda Gray Vickie Royer Annie Hamner Caroline Schieber James Hansler Sima Sekhavat Allie Holcomb Cheryl Sizer Amanda Holcomb Madison Spagnoletti Machete Huff Derick Stackpole Rachel Kennedy Lexie Surfacee Jamie Knapp Susan Trout Rita Kuseliauskas Ellen Upton Megan Lawson Chelsea Wendle Virginia Miller Alan Woodrow I Contents About the Report Methodology Part One: 2017 Point -in -Time Count Key Findings All Homeless People Homelessness by Household Type Homelessness by Subpopulation Point -in -Time by Program Local Progress on the Federal Goals to End Homelessness Part Two: 2017 Point -in -Time Survey Key Findings Housing and Homelessness Foster Care and Incarceration Coming to Roanoke Income and Education Attainment Health Care and Emergency Room Usage Mental Health and Substance Use Disabilities Conclusion Appendix A: 2017 Point -in -Time Data Detail Appendix B: Definition of Terms Appendix C: Survey Instruments 5 6 7 8 8 8 8 9 10 14 14 14 14 14 15 15 15 16 17 23 25 About this Report Point -in -Time (PIT) counts of sheltered and unsheltered people experiencing homelessness occur yearly in each jurisdiction in Virginia. This count takes place on a single night in late January. In order to qualify for federal homeless assistance funds, the U.S. Department of Housing and Urban Development (HUD) requires communities to perform this task. The Blue Ridge Interagency Council on Homelessness, the governing body for homeless services in the region, is the lead entity that conducts the PIT count annually. The data collected provides valuable information to area service providers, policy makers, and the general public on the individual and family challenges and barriers associated with homelessness. The PIT count also provides an estimate of the number of people experiencing homelessness within particular populations, such as people with chronic patterns of homelessness, veterans experiencing homelessness, and people under the age of 25 who are experiencing homelessness on their own, not in the company of their parent or guardian. This report includes demographic characteristics for all people experiencing homelessness, people experiencing homelessness in households without children, people in families with children, and veterans experiencing homelessness. Homelessness directly affects thousands of Virginians annually. According to the Annual Homeless Assessment Report (AHAR) to Congress by the U.S. Department of Housing and Urban Development, in 2016 there were 6,268 homeless people in Virginia during a 24 hour count taken in January by localities statewide. This represents a decrease of 10.5% over those counted in 2015. Of the 6,268 counted in 2016, the vast majority (88 %) were sheltered. 2016 Virginia Homeless Count by Methodology This 2017 Point -in -Time Count and Homeless Survey Report presents data obtained on a single night in January from sheltered and unsheltered people in the Blue Ridge Continuum of Care (CoC) Region of Virginia: Alleghany County, Botetourt County, Craig County, Roanoke County and the cities of Covington, Roanoke and Salem. The instruments used to collect survey data were the Vulnerability Index - Service Prioritization Decision Assistance Tool (VI- SPDAT) v2.0 for single adults, the VI -SPDAT v2.0 for families, and 15 supplemental questions. The survey was administered voluntarily. Families with children were only surveyed once, as a household. Adults in households without children were surveyed individually. For the first time, this 2017 report uses hard count data and survey data obtained directly from the Homeless Management Information System (HMIS). City of Covington Allegheny County —/ City of Salem C4 o' Roak Roanoke County f fmte un County The VI -SPDAT v2.0, the CoC's primary common assessment tool, is administered to all homeless individuals and /or families upon entry into the region's coordinated system of care to determine 1) the level of vulnerability for the individual or family; and 2) to prioritize services based on vulnerability. Data from the VI -SPDAT are entered into the Homeless Management Information System in addition to other essential elements such as demographic characteristics; homelessness and housing histories; and income and benefit amounts. Individuals fleeing domestic violence were counted and surveyed by program case workers outside of the HMIS (N =24). The data were then aggregated with the overall count and other survey responses. Data for individuals identified as unsheltered (N =17) were obtained and recorded on paper forms used by homeless service providers from the City of Roanoke's Homeless Assistance Team (HAT) and volunteers from the Jefferson College of Health Sciences. This dedicated group searched the streets, under bridges, in doorways and other places to identify, count and interview the unsheltered. Volunteers in the Alleghany Highlands also worked to identify unsheltered individuals in the rural areas of the region. No unsheltered individuals were identified in the rural communities. Data presented in this report are a snapshot of all individuals experiencing homelessness in the Blue Ridge CoC on the night of January 25, 2017. Part One: 2017 Point -in -Time Count Key Findings All Homeless People • On January 25, 2017, 267 people were experiencing homelessness in the Blue Ridge CoC. A majority, 94%,(250) were staying in emergency shelters, and six percent (17) were in unsheltered locations. • Of those experiencing homelessness, 16.9 %(45) were children, 75 %(201) were over the age of 24, and 7.8 %(21) were between the ages of 18 and 24. • Between 2016 and 2017, the number of people experiencing homelessness in the Blue Ridge CoC decreased by 19.3 %. (331 in 2016 and 267 in 2017). Homelessness increased among people staying in unsheltered locations by 142.9%.(7 in 2016 and 17 in 2017). • A trend of decreasing numbers over the past five years in the Blue Ridge CoC shows our high water mark count in 2012 was 561. The count has decreased by 52.4% since 2012. Homelessness by Household Type • There were 197 people experiencing homelessness in adult -only households, accounting for 73.8% of the homeless population. Most (91 %) were over the age of 24. (Vine percent were between 18 and 24 (18). • There were 70 people in families with children experiencing homelessness, representing 26% of the homeless population. Of people in families with children, 64 %(45) were under the age of 18, 31% were over 24, and four percent were between 18 and 24. • Between 2016 and 2017, homelessness among individuals decreased by 18.3 %. Declines in the numbers of sheltered individuals (324 in 2016 and 250 in 2017) were offset by increases in the numbers of unsheltered individuals (7 in 2016 and 17 in 2017). • Homelessness among people in families with children counted on a single night declined by 22% between 2016 (90) and 2017 (70). The number of homeless family households dropped by 45% between 2016 (42) and 2017 (23). Homelessness by Subpopulation • In January 2017,32 veterans were experiencing homelessness, representing a reduction of 28.9% over 2016 (45). All were homeless in households without children (as individuals) and all were staying in shelters (Functional Zero). • There were 43 individuals and five people in families with children with chronic patterns of homelessness. Chronic homelessness declined by 34.2% between 2016 (73) and 2017 (48), and by 67.8% between 2012 (149) and 2017. • There were three unaccompanied homeless youth between the ages of 18 and 24 counted in 2017 (all were unsheltered). There were four individuals in two parenting youth households (two youth), both were sheltered. Point -in -Time Count by Program The chart below shows the number of individuals and families counted and sorted by the programs and agencies that served them when the count was conducted on January 25, 2017. The Roanoke Rescue Mission is the largest emergency shelter provider in the Blue Ridge Continuum of Care. Sixty-six percent (177) of the homeless population (267) counted in 2017 were sheltered at the Rescue Mission. ARCH BRBH 0 1 0 0 1 ARCH Families and Single Women 0 9 2 0 9 ARCH Veterans Housmg/GPU Contract 0 10 10 0 10 Family Promise Housing for Families with Children 15 0 0 0 15 Rescue Mission 40 137 18 42 177 Red Shield Lodge ES 0 13 2 1 13 Red Shield Lodge TH 0 1 0 0 1 Safe Home Systems 7 2 0 0 9 Turning Paint 8 7 0 0 15 Unsheltered 0 17 0 5 17 community collaboration • Local Progress on the Federal Goals to End Homelessness: 2012 - 2017 Opening Doors: Federal Strategic Plan to Prevent and End Homelessness was released by the Obama Administration in 2010, and amended in 2015. This Federal Plan sets a comprehensive agenda to prevent and end homelessness, with four primary goals. The Blue Ridge Continuum of Care's annual strategic plans, system planning work, and performance metrics have all been created to be in alignment with the goals and priorities set in Opening Doors. This process ensures that local efforts are building on the work being done at the state and federal levels. GOAL: Set a path to ending all types of homelessness ?50 500 250 52.4% Reduction in Overall Homelessness In 2012, the Blue Ridge Continuum of Care began a transformation of its service system that included changes in strategies to reduce homelessness. Based on national research, the new strategies focused on providing targeted homelessness prevention services and rapidly re- housing those who experience homelessness and then providing them with the support services needed for them to maintain housing stability in the long -term. The Housing First model is one component of an ongoing effort by the Blue Ridge Interagency Advisory Council and the Continuum of Care to improve services and efficiencies. This model operates under the assumption that housing is a basic right and that individuals should not have to meet any pre- conditions to qualify for or earn housing. Between 2012 and 2017, the number of people experiencing homelessness has been reduced by 52.4% from 561 to 267, as a result of these efforts. . . 40&._. _..:......, GOAL: Prevent and end homelessness among veterans 75 50 25 55.5% Reduction in Veteran Homelessness The number of veterans experiencing homelessness in 2017 declined by 28.9% in the past year and has declined by 55.5% since 2012. Initiatives such as Michelle Obama's Mayors' Challenge to End Veteran Homelessness in 2014 and Roanoke's participation brought additional attention and resources to ending homelessness among the veteran population. In November 2015, Roanoke's Blue Ridge Continuum of Care announced that it had achieved Functional Zero in its efforts to end homelessness among veterans. Functional Zero is the point at which there are sufficient resources and a response structure in place to house all veterans entering homelessness within 30 days and that no veterans are in unsheltered situations or experiencing chronic homelessness. In 2017 there were 32 veterans counted, all were sheltered and none were identified as chronically homeless. VETERAN homelessness l_g# r-W O e 060 y) since 2012 GOAL: Finish the job of ending chronic homelessness by 2017 150 100 50 67.8% Reduction in Chronic Homelessness In 2017 there were 48 chronically homeless individuals counted. Chronic homelessness refers to an individual with a disability who has been continuously homeless for a year or more or has experienced at least four episodes of homelessness in the last three years where the combined length of time homeless is at least 12 months. Chronic homelessness is challenging in that individuals and families in this category typically have mental health, substance abuse or other underlying problems that cause homelessness and that require intense service interventions. Reducing chronic homelessness has been a priority for the Continuum of Care and new strategies and targeted resources have been introduced as part of the system's transformation, begun in 2012. One such strategy is useof a "by name' list where case managers from a variety of service providers come together on a regular basis to identify and triage the needs of the chronically homeless and to prioritize housing placements utilizing objective scoring tools designed to measure vulnerability and the level of service needs. Individuals with the most severe needs are prioritized for services first. Expanding permanent supportive housing programs that utilize a Housing First model has been a key strategy in addressing chronic homelessness. 12 GOAL: Prevent and end homelessness for families, youth, and children by 2020 e0 40 20 54.0% Reduction in Family Homelessness The impact of rapid re- housing strategies on families has been well researched and proven effective. The Family Options Study published by HUD in 2015 showed that rapid re- housing reduced episodes of homelessness in emergency shelter and that both housing subsidies and rapid re- housing services were cost effective. Over the period of 2012 to 2017, the Blue Ridge Continuum of Care's efforts to reduce family homelessness through rapid re- re- housingand other interventions have proved to be both cost and program effective. During the five year period, homelessness among families was reduced from 50 families in 2012 to 23 families in 2017, a 54% reduction. The number of people in families with children has declined by 47% over the same period (from 132 in 2012 to 70 in 2017). Part Two: 2017 Point -in -Time Survey Key Findings There were a total of 220 individuals and households that were eligible to participate in the survey. Of those, 74.1 %(n =163) chose to participate. The survey response rate was 50% in 2016. The survey instruments used to collect data are 1) the Vulnerability Index & Service Prioritization Decision Assistance Tool (VI- SPDAT) v2.0 for single adults, 2) the Vulnerability Index & Service Prioritization Decision Assistance Tool (VI-SPDAT) v2.0 for families, and 3) a supplemental survey designed to capture additional data regarding characteristics. Housing and Homelessness • Singles: 71 of 143 (49.6 %) indicated that it had been one year or more since living in permanent stable housing. • Families: One of 16 (6.25 %) responded that it had been one year or more since living in permanent stable housing. • Singles: 16 of 143 (11.2 %) reported having four or more episodes of homelessness in the last three years. • Families: One of 16 (6.25%) reported having four or more episodes of homelessness in the last three years. Foster Care and Incarceration • Three of the 17 (17.6 %) individuals identified as unsheltered were unaccompanied youth (age 18- 24); two of those three participated in the survey. Both of the unsheltered, unaccompanied youth who participated in the survey reported past involvement in the foster care system (100 %). • 100% (13 of 13) of unsheltered individuals participating in the survey reported a history of jail incarcerations; 4 of the 13 (30.8 %) reported having been to prison. 26 of 163 (16.0 %) of the total number of individuals surveyed reported past involvement in the foster care system. • 115 of 163 (70.5 %) of the total number of individuals surveyed reported a history of jail incarcerations; 38 of the 163 (23.3%) reported having been to prison. Coming to Roanoke 65 of the 163 (39.9 %) individuals surveyed reported living outside of the Continuum of Care's service area prior to becoming homeless. Income and Education Attainment • 76 of the 163 (46.6 %) individuals surveyed reported having some form of income. • 69.9% of survey respondents reported having a High School diploma /GED or higher. 19.6% of respondents reported not having a High School diploma /GED. • 5.5% of respondents reported being a college graduate. 1'�'1AA�IAAA�'1 Health Care and Emergency Room Usage • 78 of the 163 (47.9 %) individuals surveyed reported having no health insurance. • 45 of the 163 (27.6 %) individuals surveyed reported receiving health care at an emergency room three or more times in the last six months. These individuals used the ER a total of 185 times in six months (4.1 visits per individual - one individual reported visiting more than 10 times in the last six months). • 19% of individuals surveyed reported having a substance use disorder. Mental Health and Substance Use • 35% of individuals surveyed reported having a serious mental illness. 19% of individuals surveyed reported having a substance use disorder. Disabilities • 14 %(23 of 163 individuals) reported having a permanent physical disability 15 Conclusion This year marks the fifth consecutive year that the overall homeless count in the Roanoke Region has declined. This year's decrease (19.3 %) is the largest single year reduction since 2013. Significant and consistent progress is being made across all sub - populations. Homelessness among individuals in families with children is down 22% this year over last. Chronic homelessness is down 34.2% and veteran homelessness decreased by 28.9 %. Homelessness among veterans remains at Functional Zero. The number of unaccompanied youth (age 18 -24) and youth in parenting households is down from 24 to 5, a 79.2% decrease. Homelessness among individuals in households without children decreased by 18.3 %. These numbers are remarkable and are a testament to the hard work and dedication of the community's service providers, system planners and decision - makers. In 2012, the Continuum of Care began to transform the way services are provided in the community. An increased focus has been placed on service coordination among providers; hard work has been done to expand permanent housing solutions; data is being used through new, enhanced technology to monitor progress and outcomes in more sophisticated ways; resources are now being more strategically targeted on the community level. The shift has essentially been an increased focus on community - level outcomes and system planning with an emphasis on implementing and investing in best practice service models. It has been a movement away from a program- centric structure to a system- minded, coordinated effort. Yet with all this progress, there is still work to do - 267 of our neighbors remain without a home. This year there was an increase in the number of individuals staying in unsheltered locations (17 individuals counted in 2017, seven were counted in 2016). Three of the individuals identified as unsheltered in this year's count were youth (age 18 -24). Last year, a warming center opened in the cold months to temporarily shelter individuals who were sleeping outside. Twenty -three (23) individuals were counted during last year's count at this warming center. This year, temperatures were unseasonably warm on the night of the count, so no warming center was open. This could be a contributing factor to the increase in the number of unsheltered individuals. There is more than a sufficient stock of emergency shelter beds to meet the needs of individuals in crisis in our community. Questions for future surveys should be developed to assist the community in better understanding and meeting the needs of individuals staying outside. As the above data makes clear, the system changes undertaken by the community have paid tremendous dividends. Continued and expanded investment in permanent housing solutions and best practice service models are key to accelerated future success as the Blue Ridge Interagency Advisory Council on Homelessness and the Continuum of Care continue their focus on reducing homelessness among the priority populations, and for all of our neighbors. These efforts should not cease until everyone in our community has a safe, stable place to call home. Appendix A: 2017 Point -in -Time Data Detail ALL HOUSEHOLDS Total Number of Households Total Number of Persons (Adults and Children) Number of Children (Under Age 18) Number of Young Adults (Age 18 -24) Number of Adults (Over Age 24) Gender (adults and children) Female Male Transgender Does Not Identify as MalelFemalerrransgender o- Ethnicity (adults and children) Non HispaniclNon Latino Hispanic/Latino .floc r:K F .. 1 , HI Race (adults and children) White Black or African- American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races L H.i Chronically Homeless Total Number of Households Total Number of Persons Veterans Total Number of Households Total Number of Persons Total Number of Veterans Emergency Transitional 202 1 16 F1259 , 149 _ 10 249 1 0 ej r _ 0 0 0 MO2 F 0 xsp•,x {' 0186 aaaaal�0 242 1 16 F1259 , 149 _ 10 0 _ 0 1 0 ej r _ 0 0 0 MO2 0 xsp•,x 242 1 16 F1259 , 7 0 0 _ 0 1 0 ej r _ 0 0 0 1 40 43 32 32 32 17 r 0 © ': r {' aaaaal�0 _� r 40 43 32 32 32 17 © ': Households with at least one Adult and one Child Total Number of Households Total Number of Persons (Adults and Children) Number of Children (Under Age 18) Number of Young Adults (Age 18 -24) Number of Adults (Over Age 24) F Gentler (adults and children) Female Male Transgender Does Not Identify as Male /Female/rransgender Ethnicity (adults and children) Non-Hispanic/Non-Latino Hispanic/Latino Race (adults and children) Emergency Transitional 23 0 70 0 45 0 3 0 22 0 0 0 i% e u 0 r n 69 0 1 0 0 0 0 0 White Black or Afcan- American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races .Y3 0 2 0 0 p 0 L25 0 0 0 J 0 0 Chronically Homeless .Y3 Total Number of Households 2 Total Number of Persons 5 18 0 .Y3 0 25 , p py 0 22 0 0 0 45 0 25 , p py J 0..,. 0 ';69.. , 0 js a 0 0 0 5..,.� Households without Children Total Number of Households Total Number of Persons (Adults) Number of Young Adults (Age 18 -24) Number of Adults (Over Age 24) Gentler Female Male Transponder Does Not Identify as Male /Female/Transgender Ethnicity Non- Hispanic/Non- Latino HispaniGILatino I Race White Black or African - American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races Chronically Homeleaa Total Number of Persons Emergency Transitional 179 1 1179 1 5 0 164 1 0 0 54 0 124 11 1 0 0 0 0 0 0 0 2 1 0 _ 17'.`v rz�,.%yivy 3 p "src3:w: 14' 0 fi 0 2 1 0 _ 15 rz�,.%yivy 0 p "src3:w: 0 0 14 0 U *' u; 0 0 0 173 6 1 0 _ 16 1 0 0 p "src3:w: 0 116 0 1 49 -__ 0 0 0 0 0 0 14 0 0 0 0 0 8 19 _ 5 7 Veteran Households without Children' Total Number of Households Total Number of Persons Total Number of Veterans Gender (veterans only) Female Male Transgeoder Does Not Identify as MalelFemalerrmnsgender Ethnicity (veterans only) Non- Hispan dMon- Latino HispanjOLatino Race (veterans only) White Black or African - American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races Emergency Transitional 32 — 0 - -_ 0 32 32 0 0 32 0 0 '32 2 0 30 0 0 0 0 0 0 0 0 0 0 2; 0 30 ,9 0 12 0 0 i 0 O l!' L Or 31 0 0 0 0 0 Q 0 0 0` 20 0 0 12 0 0 0 0 0 0 0 0 0 0 Chronically Homeless (veterans only) � Total Number of Persons E0� 'all veterans identified in the 2017 count were in households without children 20 Unaccompanied Youth Households Total Number of Unaccompanied Youth Households Total Number of Unacc Youth Number of Unacc Youth (under 18) Number of Unacc Youth (18 - 24) Gender (unacc youth) Female Male Transgender Does Not Identify as MalelFemale)Transgender Ethnicity (unacc youth) Non-Hispanic/Non Latino Hispanic/Latino :D.: f F t vi.. Race (unacc youth) White Black or Afncan- American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races . Nor: -h9.IJ Chronically Homeless (unacc youth) Total Number of Households Total Number of Persons Sheltered Unsheltered 2017 Total Mors0 �Y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21 Parenting Youth Households Total Number of Parenting Youth Households Total Number of Persons in Parenting Youth Households Number of Parenting Youth (youth parents only) Number of Parenting Youth (under 18) Number of Parenting Youth (18- 24) Number of Children with Parenting Youth (children under 18 with parents under 25) Number of Persons Missing HoH Gender (youth parents only) Female Male Transgender Does Not Identify as Male /Female/Transgender Ethnicity (youth parents only) Non- Hispanr✓i Latino Hispanic/Latino Race (youth parents only) White Black or African - American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races Chronically Homeless Total Number of Households Total Number of Persons Emergency Transitional 2 2 0 0 4 0 0 0 0 ...;o....: 0 0 0 2 0 0 0 4 0 0 0 2 0 — 0 0 2 0 0 0 0 ...;o....: 0 0 0 0 0 0 0 0 0 0 "0 2 0 0 2 0 0 0 0 0 0 O 1 0 — 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0' 0 0 p_ pw •. ..: 22 Appendix B: Definition of Terms Chronically Homeless Individual refers to an individual with a disability who has been continuously homeless for one year or more or has experienced at least four episodes of homelessness in the last three years where the combined length of time homeless in those occasions is at least 12 months. Chronically Homeless People in Families refers to people in families in which the head of household has a disability and has either been continuously homeless foroneyear or more or has experienced at least four episodes of homelessness in the last three years where the combined length of time homeless in those occasions is at least 12 months. Continuums of Care (CoQ are local planning bodies responsible for coordinating the full range of homelessness services in a geographic area, which may cover a city, county, metropolitan area, or an entire state. Emergency Shelter (ES) is a facility with the primary purpose of providing temporary shelter for homeless people. Homeless describes a person who lacks a fixed, regular, and adequate nighttime residence Individual refers to a person who is not part of a family with children during an episode of homelessness. Individuals may be homeless as single adults, unaccompanied youth, or in multiple adult or multiple -child households. Other Permanent Housing is housing with or without services that is specifically for formerly homeless people, but that does not require people to have a disability. Parenting Youth are people under age 25 who are the parents or legal guardians of one or more children (under age 18) who are present with or sleeping in the same place as that youth parent, where there is no person over age 24 in the household. Parenting Youth Household is a household with at least one parenting youth and the child or children for whom the parenting youth is the parent or legal guardian. Permanent Supportive Housing (PSH) is a program designed to provide housing (project- and tenant - based) and supportive services on a long -term basis to formerly homeless people. HUD McKinney - Vento- funded programs require that the client have a disability for program eligibility, so the majority of people in PSH have disabilities. People in Families with Children are people who are homeless as part of households that have at least one adult (age 18 and older) and one child (under age 18). 23 Point -in -Time Counts are unduplicated one -night estimates of both sheltered and unsheltered homeless populations. The one -night counts are conducted by Continuums of Care nationwide and occur during the last week in January of each year. Rapid Rehousing is a housing model designed to provide temporary housing assistance to people experiencing homelessness, moving them quickly out of homelessness and into permanent housing. Safe Havens are projects that provide private or semi - private long -term housing for people with severe mental illness and are limited to serving no more than 25 people within a facility. People in safe havens are included in theone -night PIT count but, at this time, are not included intheone -year shelter count. Sheltered Homelessness refers to people who are staying in emergency shelters, transitional housing programs, or safe havens. Transitional Housing Programs (TH)provide people experiencing homelessness a place to stay combined with supportive services for up to 24 months. Unaccompanied Youth (under 18) are people who are not part of a family with children or accompanied by their parent or guardian during their episode of homelessness, and who are under the age of 18. Unaccompanied Youth (18 to 24) are people who are not part of a family with children or accompanied by their parent or guardian during their episode of homelessness, and who are between the ages of 18 and 24. Unsheltered Homelessness refers to people whose primary nighttime residence is a public or private place not designated for, or ordinarily used as, a regular sleeping accommodation for people (for example, the streets, vehicles, or parks). Veteran refers to any person who served on active duty in the armed forces of the United States. This includes Reserves and National Guard members who were called up to active duty. 24 Appendix C: Survey Instruments • Vulnerability Index - Service Prioritization Decision Tool v2.0 for Single Adults • Vulnerability Index -Service Prioritization Decision Tool v2.0 for Families • Supplemental Questionnaire 25 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) 9`1-1 6 K]ULIS Administration K C.P. ^I VER,'OII o Interviewer's Name Agency Dream ❑staff -- ❑Volunteer Survey Date Survey Time Survey Location DD /MM /VVVV Opening Script Every assessor in your community regardless of organization completing the VI -SPDAT should use the same introductory script. In that scriptyou should highlight the following Information. • the name of the assessor and their affiliation (organization thaL employs them, volunteer as part of a Point in Time Count, etc.) • the purpose of the VI -SPDAT being completed that it usually takes less than 7 minutes to complete that only "Ves," "NO; orone -word answers are being sought that any question can be skipped or refused • where the Information is going to be stared • that ifthe participant does not understand a question or the assessor does not understand the ques- tion that clari8catio^ can he provided • the importance of relaying accurate information to the assessor and notfeehng that here is a correct or preferred answer that they need to provide, nor information they need to conceal Basic Information First Name Nickname Last Name In what language do you feel best able to express yourself? Date of Birth Age Social Security Number Consent to participate DD /MM/YYYY _�_� pVes []No ?12016 OrgCodeCOnsucing Inc. and Comm a ury Solutions. AICTighrsreserved. 1(800)355 -0420 'nforaorec.demm nrerotlecom 76 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) �`lf -L' AJJLTS .. r/ IVERSICN?0 A. History of Housing and Homelessness 1. Where do you steep most frequently? (check one) ❑Shelters ❑Transitional Housing []Safe Haven ❑Outdoors [:]Other (specify): 2. How long has it been since you lived in permanent stable _Years ❑ Refused housing? 3. In the last three years, how many times have you been ❑Refused B. Risks 4. In the past six months, how many times have you a) Received health care at an emergency department/ room? _ 13 Refused b) Taken an ambulance to the hospital? _ ❑ Refused c) Been hospitalized as an inpatient? _ ❑ Refused d) Used a crisis service, including sexual assault crisis, mental 0 Refused health crisis, famity /intimate violence, distress centers and suicide prevention hotlines? e) Talked to police because you witnessed a crime, were the victim _ ❑ Refused of a crime, or the alleged perpetrator of a crime or because the police told you that you must move along? f) Stayed one or more nights in a holding cell, jail or prison, whether — ❑ Refused that was a short -term stay like the drunk tank, a longer stay for a more serious offence. or anvthine in between? 5. Have you been attacked or beaten up since you've become 13 0 N O Refused homeless? 6. Have you threatened to or tried to harm yourself or anyone OY O N [3 Refused else in the last year? SCORE IF "YES" TO ANY OF THE ABOVE, THEN OR RISK OF ®2015 OrgCode Consulfing In[ and Cow mu nity So[utions. All rights reserved. 1(800)355 -0620 inforaorgcode,awn w .Qnieode tom 27 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) _INPFA9JLlS AM P AN ..- _., 7. Do you have any legal stuff going on right now that may result 11 O N 0 Refused in you being locked up, having to pay fines, or that make it more difficult to rent a place to live? IF "YES;' THEN SCORE I FOR LEGAL ISSUES. SCO 0 8. Does anybody force or trick you to do things that you do not DY ON ORefused want to do? 9. Do you ever do things that may be considered to be risky OY 0 N 0 Refused like exchange sex for money, run drugs for someone, have unprotected sex with someone you don't know, share a C. Socialization & Daily Functioning 1o. Is there any person, past landlord, business, bookie, dealer, 11 Y 0 N 0 Refused or government group like the IRS that thinks you owe them money? 11. Do you get any money from the government, a pension, 0 Y 0 N 0 Refused an inheritance, working under the table, a regular job, or In 12.Do you have planned activities, other than just surviving, that 13 ON ORefused make you feel haoov and fulfilled? 13.Are you currently able to take care of basic needs like bathing, O Y 0 N O Refused changing clothes, using a restro rm, getting food and clean water and other things like that? current homelessness in any way caused by a 13Y 0 N O Refused (ship that broke down, an unhealthy or abusive (ship, or because family or friends caused you to 0 ur20150rgCode Consulting Inc. and Comm a n ty So lot ions All rights reserved. 1(800)355 -0420 'nfgis.umodemm g�orecadecom 28 VULNERABILITY INDEX -SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) Wlf- EADUI TS D. wellness 15.Have you ever had to leave an apartment, shelter program, or O Y other place you were staying because of your physical health? a) A mental health issue or concern? OY O N 15.Do you have any chronic health issues with your liver, kidneys, 13 stomach, lungs or heart? C) A learning disability, developmental disability, or other OY ON 17. If there was space available in a program that specifically E3 assists people that live with HIV or AIDS, would that be of 24. Do you have any mental health or brain issues that would OY O N interest to you? make it hard for you to live independently because you'd need 18. Do you have any physical disabilities that would limit the type O Y of housing you could access, or would make it hard to live SCORED I independently because you'd need help? 19.When you are sick or not feeling well, do you avoid getting O Y help? 20. FOR FEMALE RESPONDENTS ONLY: Are you currently pregnant? 13 21.Has your drinking or drug use led you to being kicked out of an apartment or program where you were staying in the past? 22. Will drinking or drug use make it difficult for you to stay (f'14- v.3J2.0 O N O Refused O N O Refused O N O Refused O N O Refused O N O Refused ON ON/A or Refused OY ON ORefused O Y MIN O Refused 23. Have you ever had trouble maintaining your housing, or been kicked out of an apartment, shelter program or other place you were staying, because of: a) A mental health issue or concern? OY O N O Refused b) A past head injury? OY ON O Refused C) A learning disability, developmental disability, or other OY ON E3 Refused impairment? 24. Do you have any mental health or brain issues that would OY O N Cl Refused make it hard for you to live independently because you'd need C20150rgCode Consulting Inc. and Community SoM or$ All rights reserved. 1(900) 355.0420 [gcade tom wwworgmde COm 29 SCORE: IF THE RESPONENT SCORED I FOR PHYSICAL HEALTH AND I FOR SUBSTANCE USE AND t FOR MENTAL HEALTH, SCORE 1 FOR TRI- MORBIDITY. ai C20150rgCode Consulting Inc. and Community SoM or$ All rights reserved. 1(900) 355.0420 [gcade tom wwworgmde COm 29 VULNERABILITY INDEX -SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) t 1', I -'I)t'LTS It IV4k ,.J 25.Are there any medications that a doctor said you should be MY ❑ N 13 Refused taking that, for whatever reason, you are not taking? 26. Are there any medications like painkillers that you don't MY 12N D Refused take the way the doctor prescribed or where you sell the medication? IF "YES" TO ANY OF THE ABOVE, r• FOR MEDICATIONS. 27 YES OR NO: Has your current period of homelessness 0 Y O N O Refused been caused by an experience of emotional, physical, psychological, sexual, or other type of abuse, or by any other Scoring Summary 0 /2 Score: 0 -3: Recommendation: no housing Intervention 0 /4 so? 4 -P. an assessment for Rapid 0 /a where someone can safely get in touch with Re- Housing 0 /6 8 +. an assessment for Permanent 0 /17 it is easier to find you and confirm your Supportive Housing /Housing First Follow -Up Questions On a regular day, where is it easiestto find place: you and what time of day is easiest to do so? time: __: or Night Is there a phone number and /or email phone: I—) where someone can safely get in touch with you or leave you a message? email Ok,now I'd like to take your picture so that Oyes 13 me 17 Refused it is easier to find you and confirm your identity in the future. May I do so? Communities are encouraged to think of additional questions that may be relevantto the progra ms being operated or you r specific local context. This may 'mdude questions related to military service and nature of legal status in country children that may reside with discharge income and source of it the adult at some paint in the ageing out of care current restrictions on where a future mobility issues person can legally reside safety planning m20150rgCode Consulting Inc. and Community SOW6ons. All rights reserved. 1(900) 355 0420 nfomlorecod,e, wmeerecode cam 30 VULNERABILITY INDEX -SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) L'S ii CAN VLcr "'1 79 Administration Interviewer's Name Agency ❑Team 0 Staff - - [3 Volunteer Survey Date Survey Time Survey Location DD /MM /yyYY Opening Script Every assessor in your community regardless of organization completing the VI -SPDAT should use the same Introductory script. In that scriptyou should highlight the following Information: the name of the assessor and their affiliation (organiza(ion that employs them, volunteer as part of a Point in Time Count, etc) the purpose ofthe VI SPDAT being completed that it usually takes less than 7 minutes to Complete that only "Yes; ' 'No,° orone -word answers are being sought that any question can be skipped or refused • where the information Is going to be stored that if the participant does not understand a question that darification can be provided the importance of relaying accurate information to the assessor and not feeling that there is a correct or preferred answer that they need to provide, nor Information they need to conceal Basic Information First Name Nickname Last Name In what language do you feel best able to express yourself? Date of Birth Age Social Security Number Consent to participate DD /MM/YYYY _/ / E] Yes [3 No 0 No second parent currently part of the household First Name Nickname Last Name In what language do you feel best able to express yourself? Date of Birth Age Social Security Number Consent to participate DD /MM /yYYY _I _I ❑Yes []No A y20150rgCode Consulting l nC and COMM unity stint ORS AT rights reserved 1(800)355 -0420 nfofsorgcode COm wwworemdem 31 VULNERABILITY INDEX -SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) Children 1. How many children under the age of 18 are currently with you? 13 Refused 2. How many children under the age of 18 are not currently with your family, butyou have reason to believe they will be joining _ ❑Refused you when you get housed? 3. IF HOUSEHOLD INCLUDES A FEMALE: Is any member of the D Y ❑ N ❑Refused family currently pregnant? 4. Please provide a list of children's names and ages: First Name Last Name Age Date of Binh A. History of Housing and Homelessness 5. Where do you and your family sleep most frequently? (check ❑' Shelters one) ❑Transitional Housing ❑Safe Haven []Outdoors []other (specify): 6. How long has it been since you and your family lived in _Years 13 Refu sed permanent stable housing? 7. In the last three years, how many times have you and your _ ❑ Refused 02015prgCOde Consulting Inc. and Comm un!ty solutions. All fights rrserved. 1(800)355 -0420 'nfo(amuecodecom Wwe orecodemm 32 VULNERABILITY INDEX -SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) B. Risks 8. In the past six months, how many times have you or anyone in your family "1 k CLR : -r:� U J 2 1 a) Received healthcare at an emergency department/ room? Q Refused b) Taken an ambulance to the hospital? _ ❑ Refused c) Been hospitalized as an inpatient? _ O Refused d) Used a crisis service, including sexual assault crisis, mental O Refused health crisis, family /intimate violence, distress centers and suicide prevention hotlines? e) Talked to police because they witnessed a crime, were the victim _ 0 Refused of a crime, or the alleged perpetrator of a crime or because the police told them that they must move along? f) Stayed one or more nights in a holding cell, jail or prison, whether _ O Refused thatwas a short -term stay like the drunk tank, a longer stay for a 9. Have you or anyone in your family been attacked or beaten up 0 D N 13 Refused since they've become homeless? 10. Have you or anyone in your family threatened to or tried to E3 D N O Refused harm themself or anyone else in the last year? SCORE: IF "YES" TO ANY OF THE ABOVE, TH EN SCORE I FOR RISK OF 0 11. Do you or anyone in your family have any legal stuff going on DY E3 N DRefused 12.Does anybody force or trick you or anyone in your family to do El ON 13 Refused things that you do not want to do? 13.Do you or anyone in your family ever do things that may be DY ON ORefused considered to be risky like exchange sex for money, run drugs for someone, have unprotected sex with someone they don't ©20150rgCOde Consulting Inc. and COMM unity Solutions. Al l rights reserved 1(800(355 -0420 nPo@uhmQde cam w,orgcodeeorn 33 VULNERAR ILI TY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) I ill Li S H+ C ,N V2-. r 3NJ 2.r. C. Socialization & Daily Functioning 14.1s there any person, past landlord, business, bookie, dealer, M D N D Refused or government group like the IRS that thinks you or anyone in your family owe them money? 15.Do you or anyone in your family get any money from the 11 ON ❑Refused government, a pension, an inheritance, working under the 16.Does everyone in your family have planned activities, other 13 DN O Refused than just surviving, that make them feel happy and fulfilled? R 17. Is everyone in your family currently able to take care of DY D N D Refused basic needs like bathing, changing clothes, using a restroom, 18. Is your family's current homelessness in anyway caused DY ON ❑Refused by a relationship that broke down, an unhealthy or abusive relationship, or because other family or friends caused your D. Wellness 19. Has your family ever had to leave an apartment, shelter DY O N E2 Refused program, or other place you were staying because of the physical health of you or anyone in your family? 20.Do you or anyone in your family have any chronic health 0 13 13 Refused issues with your liver, kidneys, stomach, lungs or heart? 21.If there was space available in a program that specifically 9 Y ® N O Refused assists people that live with HIV or AIDS, would that be of interest to you or anyone in your family? 22. Does anyone in your family have any physical disabilities that OY ON 0Refused would limit the type of housing you could access, or would make it hard to live independently because you'd need help? 23.When someone in your family is sick or not feeling well, does ®Y ON ORefused your family avoid eettine medical held? 9 .ode Consulting Inc. and Community Solutions. All rights (BDD) 35S 0420 'nrorolorecode cnm ,,rrlcode com 34 VULNERABILITY INDEX -SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) L F S c: V L R8 I'll 24. Has drinking or drug use by you or anyone in your family led DY ON E3 Refused your family to being kicked out of an apartment or program where you were staying in the past? 25. Will drinking or drug use make it difficult for your family to OY r3 DRefused 26. Has your family ever had trouble maintaining your housing, or been kicked out of an apartment, shelter program or other place you were staying, because of: a) A mental health issue or concern? D Y Del O Refused b) A past head injury? DY D N D Refused c) A learning disability, developmental disability, or other OY D N O Refused impairment? 27.Do you or anyone in your family have any mental health or OY D N O Refused brain issues that would make it hard for your family to live 28. IF THE FAMILY SCORED 7 EACH FOR PHYSICAL HEALTH, OY D N D N/A or SUBSTANCE USE, AND MENTAL HEALTH: Does any single Refused member of your household have a medical condition, mental health concerns, and experience with problematic substance use? SCORE: SCORE r 0 29.Are there any medications that a doctor said you or anyone in OY DN ORefused your family should be taking that, for whatever reason, they are not taking? 30.Are there any medications like painkillers that you or anyone D Y D N D Refused in your family don't take the way the doctor prescribed or where thev sell the medication? L 3TYES OR NO: Has yourfamily's current period of homelessness D Y D N D Refused been caused by an experience of emotional, physical, psychological, sexual, or other type of abuse, or by any other Trauma you or anvone in vour family have experienced? s2m50rgCodeCon5ul6nglnc. and C0mmn0ty501Utsr15. ARrights reserved. 1(800)355 -0410 infoe0crecode cors wwworecode com 35 VULNERABILITY INDEX - SERVICE PRIORITIZATION E. Family Unit TOOL (VI- SPDAT) ,MI F11elCAV VnLRS'ON 7.G 32.Are there any children that have been removed from the O Y E7 N O Refused family by a child protection service within the last 180 days? 33. Do you have any family legal issues that are being resolved in O Y O N 0 Refused court or need to be resolved in court that would impact your 34.In the last 180 days have any children lived with family or friends because ofyour homelessness or housing situation? 35. Has any child in the family experienced abuse or trauma in the last 180 days? 36. IF THERE ARE SCHOOL AGED CHILDREN: Do your children attend school more often than not each week? O Y O N O Refused O Y O N 0 Refused 13 ON ONfAor Refused 37.Have the members ofyour family changed in the last 180 days, OY due to things like divorce, your kids coming back to live with you, someone leaving for military service or incarceration, a relative moving in, or anything like that? O N O Refused 39. Do you have two or more planned activities each week as a 0 Y 0 N 0 Refused family such as outings to the park, going to the library, visiting other family, watching a family movie, or anything like that? 40.After school, or on weekends or days when there isn't school, is the total time children spend each day where there is no interaction with you or another responsible adult... a) 3 or more hours per day for children aged 13 or older? OY O N O Refused b) 2 or more hours per day for children aged 12 or younger? 11 0 N O Refused 41.IF THERE ARE CHILDREN BOTH 12 AND UNDER et 13 AND OVER OY ON ON/AOr Do your older kids spend 2 or more hours on atypical day Refused helping their younger sibling(s) with things like getting ready for school, helping with homework, making them dinner, V @2015Cr,Code Consulting Inc and Community SOWN Ons. All rights reserved. 1(800) 355 -0420 'nfo @urgmdeCd ..orecodemm 36 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI-SPDAT) Scoring Summary Follow -Up Questions ,,idLR C A V '✓LRs'0 I 2D 0 12 score: Recommendation: 0 /4 a -3 no housing intervention 0 141 4 -8 an assessment for Rapid 0 16 Re- Housing 9, an assessment for Permanent 0 14 Supportive Housing /Housing First 0 l22 Onaregular day, where is it easiest to find you and what time of day is easiest to do place: - so? time: _or Night Is there a phone number and for email phone: where someone can safely get in touch with you or leave you a message? email: Ok, now I'd like to take your picture so that 13 Yes 13 No MRefused it is easier to find you and confirm your identity in the future. May 1 do so? Communities are encouraged to think of additional questions that may be relevant to the programs being operated or your spedfic local context. This may Include questions related to military service and nature of discharge ageing out of care mobility issues legal status in country Income and source of It • current restrictions on where a person can legally reside children that may reside with the adult at some point in the future safety planning 0201S OmCude Conselting Inc. and Community SOtLRons. All rghts reserved. 1(800)3ss -0420 mR4QdrCgdg,,Qm w.orecodi,com 37 Supplemental Questionnaire Finally, I'd like to ask you some questions to help us better understand homelessness and improve housing and support services. What is your gender? ❑Male OTransgender female to male ❑Female 17Transgender male to female ❑Refused ❑ Doesn't identify as male, female, or transgender Race (check all that apply) L]American Indian /Alaska Native OAsian OBlack ❑Native Hawaiian /Pacific Islander ❑White ❑Refused Ethnicity ❑Non - Hispanic /Non- Latino ❑Hispanic /Latino ❑Refused Highest level of education attained ❑None ❑I(-8 ❑SOme High School ❑High School Grad ❑GED ElSome College (mcl .technical /mm m unity college) ❑College Graduate OPost Graduate ❑Refused How many dependent children do you have with you? ❑Refused Have YOU everserved in the U.S. Military? Dyes ONO ❑Refused If yes, were you in combat? ❑yes ❑No ❑Refused If yes, what was the character of your discharge? ❑Honorable OOther than Honorable OBad Conduct ❑Dishonorable ❑Uncharacterized ❑Refused Where did you live prior to becoming homeless? (If other, please specify) ❑Roanoke City OSalem ORoanoke County /Vinton ❑BOtetourt County OClifton Forge OAlleghany County ❑Other ❑Refused Have you ever been in foster care? Dyes ONO ❑Refused Have you ever been in jail? Oyes LINO ❑Refused Have you ever been in prison? ❑yes ONO ❑Refused Do you have a permanent physical disability that limits your mobility? wheelchair, amputation, unable to climb stairs, etc.) ❑yes LINO ❑Refused How do you mainly get around? (check all that apply, ifother, please specify) ❑Licensed Motorized Vehicle OValley Metro Bus ❑Walk El Scoot er/Bicycl e ORide with friends /family ❑Other What kind of health insurance do you have, if any? (check all that apply ifother, please specify) ❑Medicaid ❑Medicare 13VA OPueate Insurance ❑None ❑Other Please share any comments or thoughts you have about being without housing. 38 p' Arbor Day Foundation kv Mayor Sherman Lea 215 Church Ave SW Roanoke, VA 24011 Dear Tree City USA Supporter, On behalf of the Arbor Day Foundation, I write to congratulate Roanoke on earning recognition as a 2016 Tree City USA. Residents of Roanoke should be proud to live in a community that makes the planting and care of trees a priority. Roanoke is one of more than 3,400 Trec City USAs, with a combined population of 140 million. The Tree City USA program is sponsored by the Arbor Day Foundation in partnership with the U.S. Forest Service and the National Association of State Foresters. As a result of your commitment to effective urban forest management, you already know that trees are vital to the public infrastructure of cities and towns throughout the country, providing numerous environmental, social and economic benefits. In fact, trees are the one piece of community infrastructure that actually increases in value over time. We hope you are excited to share this accomplishment. Enclosed in this packet is a press release for your convenience as you prepare to contact local media and the public. State foresters are responsible for the presentation of the Tree City USA flag and other materials. We will forward information about your awards to your state forester's office to coordinate presentation. It would be especially appropriate to make the Tree City USA award a part of your community's Arbor Day ceremony. Again, we celebrate your commitment to the people and trees of Roanoke and thank you for helping to create a healthier planet for all of us. Best Regards, -I- �(F Dan Lambe President cc: Daniel Henry enclosure For more information, contact: D Arbor Day Foundation Danny Cohn, 402-473-9563 dcohn iiarborday.urg arborday.org FOR IMMEDIATE RELEASE: Arbor Day Foundation Names Roanoke Tree City USA Roanoke, VAwas named a 2016 Tree City USA by the Arbor Day Foundation in honor of its commitment to effective urban forest management. Roanoke achieved Tree City USA recognition by meeting the program's four requirements: a tree board or department, a nee -care ordinance, an annual community forestry budget of at least $2 per capita and an Arbor Day observance and proclamation. "Tree City USA communities sec the impact an urban forest has in a community fast hand," said Dan Lambe, President of the Arbor Day Foundation. "Additionally, recognition brings residents together and creates a sense of community pride, whether it's through volunteer engagement or public education." Trees provide multiple benefits to a community when properly planted and maintained. They help to improve the visual appeal of a neighborhood, increase property values, reduce home cooling costs, remove air pollutants and provide wildlife habitat, among many other benefits. More information on the program is available at arbordav org'TrecCityUSA About the Arbor Day Foundation: The Arbor Day Foundation is a million member nonprofit conservation and education organization with the mission to inspire people to plant, nurture, and celebrate trees. More information is available at arborday.org. March 24, 2017 Tina M. Carr, Secretary Board of Zoning Appeals Roanoke, Virginia Dear Ms. Carr: CECELIA T. WEBB, CMC A,o,tnnit Deputy City Clerk This is to advise you that Walton I. Rutherfoord has qualified as a member of the Board of Zoning Appeals to replace Terry W. Cundiff for a term of office ending December 31, 2019. Sincerely, .� Stephanie M. Moon Reyno ds, M C City Clerk OF ROANOKE aCITY OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (.540)8533541 Fax: (540)853 -1145 SrEFBANIE M. MOON REYNOLDS, MMC E -nmil: derk(iumxnoken,'pO4 CECELIA F. MCCOV City Clerk Deputy City Clerk March 24, 2017 Tina M. Carr, Secretary Board of Zoning Appeals Roanoke, Virginia Dear Ms. Carr: CECELIA T. WEBB, CMC A,o,tnnit Deputy City Clerk This is to advise you that Walton I. Rutherfoord has qualified as a member of the Board of Zoning Appeals to replace Terry W. Cundiff for a term of office ending December 31, 2019. Sincerely, .� Stephanie M. Moon Reyno ds, M C City Clerk V 1: Y tU 2 -ZIUU L I - Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Walton I. Rutherfoord, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Zoning Appeals for a term of office ending December 31, 2019, according to the best of my ability. (So help me God.) WALTONI.RUTHERFOORD The foregoing oath of office was taken, sworn to, and subscribed before me by Walton I. Rutherfoord, thi�day of 17. Brenda S. Hamilton, �Clerk of the Circuit Court By .. L � �/�i� 1 , Clerk The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Price and Members of Council: We jointly sponsor a request of Annette Lewis, President, Total Action for Progress (TAP), to present an update of its activities at the regular meeting of City Council to be held on Monday, March 20, 2017, at 2:00 p.m. Sincerely, Lea Sr. Mayor J FZL David iTrinkle Council Member SPL /DBT:ctw CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S. W. Noel C, Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Tclephone: (540) 853 -2541 SHERMAN P. LEA, SR. Fax: (540) 853 -1145 Council Members Mayor Email. clerk(a roanokeva.gov William D. Bestpitch Michelle L. Dykstra Raphael E. "Ray" Ferris John A. Garland Anita F Price March 20, 2017 David B. Trinkle The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Price and Members of Council: We jointly sponsor a request of Annette Lewis, President, Total Action for Progress (TAP), to present an update of its activities at the regular meeting of City Council to be held on Monday, March 20, 2017, at 2:00 p.m. Sincerely, Lea Sr. Mayor J FZL David iTrinkle Council Member SPL /DBT:ctw Total Action � r 4Phope For Pro es g m 5 - 2016 329 SERVED IN THE CITY OF ROANOKE HEAD START HOMELESS PREVENTION Y. w ■ L■ E. SKILLTRAININNG W &GI NIA CARES YpUTHBU�LD DOMESTIC VIOLENCE SERVICES TAX RETURNS AFRICAN AMERICAN CULTUREPORARY ISSUES CONTEM SFFTFRq/� R�j�FS S A BUSINESS TECHNICAL ASSISTANCE ./p8 REA��NESS DROPOUT PREVENTION SAg?6NAN P 'E r C CNA TRAIL /NG 01,4 OF E R 160 00 0 HELP RPGE . US Department of Labor US Department of Veterans Affairs Virginia Department of Social Services Virginia CARES, Inc. (statewide agency) Project Discovery, Inc. (statewide agency) US Department of Treasury Virginia Community Action Partnership Total $1,391,878 $ 367,781 $ 250,000 $ 156,111 $ 39,454 $ 18,334 $ 7.500 $2,231,058 Each of these grants required a match in order for us to operate the programs. The City of Roanoke's funds helped to generate the match. TAP'S SPECIAL PROJECTS �M PARTNERSHIPS TO SUPPORT AND IMPROVE OUR COMMUNITIES TAP Real Estate Development 702 10th St. 1008 Patterson Ave. 1112 Gilmer Ave. 1623 Rorer Ave. 4 OF 7 HOUSES BUILT FOR ROANOKE REDEVELOPMENT & HOUSING AUTHORITY FAMILIES MELROSE /LOUDON /RUGBY PARTNERSHIPS Hope Center - Summer Feed the Hungry Event 93 MELROSE /LOUDON /RUGBY PARTNERSHIP HOPE FESTIVAL IN MELOSE PARK SPONSORED BY THE HOPE CENTER MELROSE /LOUDON /RUGBY PARTNERSHIPS HOPE CENTER TRUNK OR TREAT MELROSE /LOUDON /RUGBY PARTNERSHIPS -do-1- MELROSE LIBRARY VENDOR FAIR MELROSE /LOUDON /RUGBY PARTNERSHIPS Price Memorial begins setup for its Love Thy Neighbor Community Fair Melrose /Rugby National Night Out BRIDGING THE COMMUNITY GAP Melrose , Loudon, Rugby & Hurt Park Come Together to Sing Christmas Carols At MLK Bridge VIRGINIA TECH RESEARCH IN COLLABORATION WITH UNITED WAY Interconnectedness of Agencies Targeting Self- Sufficiency 4 types of networks were studied 1) Information sharing 2) Coordinated referrals 3) Integrated Services 4) Shared Resources One trend emerged as the researchers shared their results related to the agencies targeting self- sufficiency: TAP is a central agency in the health and structure of all of the networks, particularly those pertaining to integrated services and shared resources. VIRGINIA TECH SURVEY RESPONSES TAP WAS THE TOP AGENCY LISTED IN ALL 4 COLUMNS 1. Most Central in Network 2. Most Important for Family Self- Sufficiency 3. Most Admired for Especially Good Job in General 4. Most Influential for Decision - Making CONCLUSION TAP is pleased to fulfill its mission to help individuals and families achieve economic and personal independence through education, employment, affordable housing, and safe and healthy environments. Our work could not be accomplished without the support of the City of Roanoke and the ten other jurisdictions that have designated TAP as their community action agency. We still have much more work to do. Thank you for your ongoing support. Annette Lewis, President Charlotte Moore, Board Chairman And Entire TAP Board, Staff and Clients. . tap IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of March, 2017. No. 40777 - 032017. AN ORDINANCE appropriating funding from James Madison University for the National Clean Diesel Funding Assistance program funded by the Environmental Protection Agency, amending and reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Fleet Management Fund Appropriations Fleet Replacement Transfer to Grant Fund Grant Fund Appropriations Vehicular Equipment Revenues Vehicle Emission Reduction FY16 -JMU Vehicle Emission Reduction FY16 -1-ocal 17- 440 - 2642 -9010 ($116,083) 17- 250 - 2642 -9535 116,083 35- 440 -5801 -9010 153,572 35- 440 - 5801 -5801 37,489 35- 440 -5801 -5802 116,083 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: t City �y y , Meeting: March 20, 2016 Subject: EPA Clean Diesel Cost Share Grant Acceptance (CM17- 00022) Background The Fleet Management Division, in partnership with Virginia Clean Cities and James Madison University, has received approval for additional reimbursement from an application for funding from the Environmental Protection Agency's National Clean Diesel Campaign. This program was utilized last year for the purchase of one propane powered box truck and will now provide a twenty five percent matching contribution of $37,489 towards the City of Roanoke's purchase of two additional trucks at a total cost of $153,572 for use by the Transportation Division. The additional funding of $116,083 will be provided from Fleet Replacement. Considerations: Acceptance of this funding will increase the City of Roanoke's use of alternative fuels, which will provide cost savings as well as environmental benefits. Propane is a cleaner burning fuel than diesel that results in lower greenhouse gas emissions. The cost per gallon of propane at present is $1.20 per gallon as compared to diesel fuel at $1.63 per gallon. Propane fuel infrastructure is in place at the Public Works Service Center to support the use of this vehicle. Recommended Action: Adopt the accompanying budget ordinance to transfer funding from Fleet Replacement in the amount of $116,083, establish a revenue estimate in the amount of $153,572 and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. C STOPHER P. MORRILL City Manager Distribution: Council Appointed Officers Sherman Stovall, Assistant City Manager for Operations Michael Shockley, Director of General Services Jeffrey D. Stern, Ph. D. State Coordinator Department of Emergency Management 10501 Trade Court North Chesterfield, Virginia 23236 -3713 Dear Dr. Stern: I am enclosing copy of Resolution No. 40778- 032017 accepting the FY 2016 State Homeland Security Program Grant in the amount of $50,000.00 to the City from the Virginia Department of Emergency Management, and authorizing execution of any required documentation on behalf of the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 20, 2017. Sincerely, P cr)- S tephanie M. Moo n R , RM � C City Clerk Enclosure c: Christopher P. Morrill, City Manager Sherman Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance H. David Hoback, Chief of Fire and Emergency Medical Services Marc! L. Stone, Emergency Services Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 '�►D�"� Telephone (540)853 -2541 STEPHANIE M. MOON REYNOLDS, MMC Fax: (540)853 -1145 E -,nML elerk(F)ro.nokevn.gov Ch, CECELIA F. MCCOY Depnly City Clerk CECELIA T. W EBB, CMC March 22, 2017 A.kt.at Depmy Cny Clerk Jeffrey D. Stern, Ph. D. State Coordinator Department of Emergency Management 10501 Trade Court North Chesterfield, Virginia 23236 -3713 Dear Dr. Stern: I am enclosing copy of Resolution No. 40778- 032017 accepting the FY 2016 State Homeland Security Program Grant in the amount of $50,000.00 to the City from the Virginia Department of Emergency Management, and authorizing execution of any required documentation on behalf of the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 20, 2017. Sincerely, P cr)- S tephanie M. Moo n R , RM � C City Clerk Enclosure c: Christopher P. Morrill, City Manager Sherman Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance H. David Hoback, Chief of Fire and Emergency Medical Services Marc! L. Stone, Emergency Services Coordinator IN 'I 'I I I:('OL IN('1l, OF I IIF CITY OP ROANOKV, VIRGINIA The 2011l duty of Mm, " 2()17. No. 40778 - 032017. A RFSOOW'IION accepting the PY 2016 Slate I lomcland Security Program Grant to the City Ihotn the Virginia I)cparfuent of Emergency Management, and authorizing execution ofany required (10CLInlemation on behalf ofthe ('fly. 131 :1'I' RESOLVED by the Council of the City of Roanoke as follows: I. 'I'he City of Roanoke does hereby accept the FY 2016 State homeland Security Program Grant offered by the Virginia Department of Emergency Management in the amount of $50,000, with no matching funds from the City, to be used to purchase equipment and supplies for the Roanoke pile -EMS Division 6 heavy Technical Rescue Team. The grant is more particularly described in the City Council Agenda Report dated March 20, 2017. 2. The City Manager and the City Clerk are hereby authorized to execute, seal, and attest, respectively, the grant agreement and all necessary documents required to accept the grant, all such documents to be approved as to form by the City Attorney, 3. The City Manager is further directed to furnish such additional information as may be required in correction with the City's acceptance of this grant. ATTEST: City rle: k. 12- Homeland Security Program Omnt(VnF,M) - FY I6 -Hcavy Teeheiad Rescue Team - 3.20.I7dac IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of March, 2017. No. 40779- 032017. AN ORDINANCE appropriating funding from the State Homeland Security through the Commonwealth of Virginia Department of Emergency Management (VDEM) for Heavy Technical Rescue (HTR) Team for equipment and training and development, amending and reordaining certain sections of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment (<$5,000) Training and Development Revenues VDEM SHS HTR Team FY16 35- 520- 3767 -2035 $40,000 35- 520 - 3767 -2044 10,000 35 -520- 3767 -3767 50,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: *avj-wm.mw mu,,, City Cler . CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 20, 2017 Subject: Virginia Department of Emergency Management (VDEM) Heavy Technical Rescue Grant Acceptance (CM17- 00025) Background: Roanoke Fire -EMS serves as the Division 6 Heavy Technical Rescue (HTR) Team in conjunction with Roanoke County Fire & Rescue and Salem Fire -EMS. The VDEM allocates funds each year to regional teams for related expenses. VDEM has awarded the City of Roanoke funds in the amount of $50,000 from the FY 2016 State Homeland Security Program Grant. This grant requires no matching funds from the City. These grant funds will be used for the purchase of necessary equipment and supplies. Considerations: City Council action is needed to formally accept and appropriate these funds and to authorize the Director of Finance to establish revenue estimates and appropriations to purchase the equipment and supplies in accordance with the provisions of this grant. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $50,000 and appropriate funding in the same amount into accounts to be established in the Grant Fund by the Director of Finance. L� --------------- Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Virginia Department of Emergency Management fl 10501 Court e Court North Chesterfield, VA 23236 NAMEANOADDRESS: ioke City C. Taylor Municipal Building Church Avenue, S.W. Rm 364 nuke. VA 24011 SUBRECIPIENTOUNS Number 066704316 SUBRECIPIENT EIN: 54SW/5N GRANT AGREEMENT I Pagel of 4. SUBAWARD DATE Febnary 14,2017 5, PR CTPERIOD =FROM OW01=16 TO 0.1312018 BUDGETPERIOD: FROM 04'p/2 ISTO 03312018 6, TOTAL AMOUNT OF THIS SUBAWARD $50,000.00 17, FEDERAL AMOUNT OF THIS SUBAWARD $50,000.1 8. SUBRECIPIENT NONFEDERAL COST SHARE rEQUIREMENT $0.00 9. INDIRECT COST RATE (If applio")- WA PASS- THRWGH ENTITY: MMIria DepabrCnt Of Ernagency MenagenMnt SUBAWARDNAME: FY 2016 Stares Homeland Security Program(SHSP) CFDA: 97.067— Homeland Sewdy Gr4r8 Program (HSGP) U.S. Department of Haneland Security (DHS) Federal Emergency Management Agency (FEMA) __. _.._ CON_ !70. STANDARD TERMS AND DITIONS 8 SPECIAL CONDITIONS The above subaward is approved subject to the FY 2016 Department of Homeland Security (DHS) Standard Tema and Conditions and VDEM Special Conditions as set forth on the attached pages. •11 APPROPRIATIONAtRHORITV FOR i2i The project is supported under the Department o /Flume lard Securily Appropriations Act, 2016 (Public LOW NO. 114 - 113) . . 2 METHOD OF PAYMENT ommonwealth of Virginia Cardinal Accounting System AGENCY AP%3pVAL SIIBRECIPIEf4T ALCEPIANCE STIPFD NOME AtA T(REOF APPROVING VDEM OFFICAI 14.TYPED NAIEANDTfRE OFAUr1iD0.2FD 6UBFECI %EW OFFICIAL Jeffrey D. Stem Ph.D. Christopher P. Morrill " State Coordinator City Manager 15. SIGNATIRiEWAPPROMNG VDEM OFFICWL 19. SioF TJREOF AUTHORRED SUSFiECIREW OFFICIAL A111A r� rn� 319.I1 we. Virginia Department of Emergency Management a 10501 Trade Court GRANT AGREEMENT Page 2 of 3 North Chesterfield, VA 23236 Subaward Name: FY 2016 Stab Homeland Security Program (SHSP) Subaward Dale: February 14, 2017 SPECIAL CONDITIONS 1. The Subrecipienl shall comply with the Uniform Administrative Requirements. Cost Principles, and Audit Requirements far Federal Awards located at 2 CFR Pan 200 and adopted by DHS at 2 CFR Pad 3002 and the Department of Homeland Security FY 2016 Homeland Security Grant Program (HSGP) Notice of Funding Opportunity (NOFO). 2. The Subreciplenl agrees to permit the pass- through entry and auditors to have access to ire records and financial statements w necessary for the pass- through entity to meal the requirements of the Ungorn Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 CFR Pad 200. 3. The Subreciplenl understands and agrees that it cannot use any federal funds, either directly or Indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government without the express prior written approval of FEMA 4. The Subrecipienl shall comply with the indirect casts M WIS ions of 2 CFR6 200.414. With the exception of subrecipienls who have never received a negotiated indirect cast rate as described in 2 C.F.R. § 200.414((), subreciplenls must have an approved indirect cast rate agreement with their cognizant federal mency to charne indirect costs to this subewerd. S. In the event VDEM determines that changes are necessary to the award document after an award has been made, Including changes to period of performance or terms and conditions, the Subreciplent will W notified of the changes In writing. Once notification has been made, any subsequent request for funds will indicate Subreciplenl acceptance of the changes to the award. 6. Subrecipients proposing projects that have the potential W Impact the environment. including but not limited to construction of communication lowers, modification or renovation of awaiting buildings, structures and facilities, or new construction including replacement of lath ies, must participate in the FEMA Environmental Planning and Historic Preservation (EHP) review process. Subrecipienls must comply with all conditions placed on the project as the result of the EHP review. Any charge to the approved project scope of work will require re- evaluation for compliance with these EHP requirements. If ground disturbing activities occur during project implementation, the Subrecipient must ensure monitoring of ground disturbance, and if any potential archeological reaeumes are discovered, the Sum oiplanl will Immediately cease construction in that area and mudy FEMA and the Slate Historic Preservation Office. Any construction activities that have been initialed w ihout the necessary EHP review and approval will result in a non - compliance ruching and will not be eligible for FEMA funding. 7. Time Subreciplenl agrees that federal funds under This award will be used to supplement, not supplant, slate or bcai funds for emergency preparedness. "Working to Protect People, ProperlY and Our Connnanities" Virginia Department of Emergency AFM— Management 10501 Trade Court ��„ GRANT AGREEMENT Page 3 of 3 North Chesterfield, VA 23236 Subaward Name: FY 2016 Sbla Homeland Sewrtry Program(SHSP) Subaward Dale: Febmary14,2017 8. The Subrecipienl agrees that all publications created with funding under this grant shall prominendycontain the following statement: "This document was prepared under a grant from FEMA's Grant Programs Directorate, U.S. Department of Homeland Security. Polnls of view, or opinions expressed in this document are those of the authors and do not necessarily represent the official position or polkies of FEMA's Grant Programs Directorate or the U.S. Department of Homeland S=rfty.' 9. The Subreciplent agrees that, when practicable, any equipment purchased with grant funding shall be prominently marked as follows 'Purchased with funds provided by the U.S. Department of Homeland Security.' 19. The Subeciptenl agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, Including, but limited to, the provision of any Information required for the assessment or evaluation of any activities within this project. 11. The Subredpienl must submit a Comedy Progress Report for every quarter of the period of performance, including partial calendar quarters, as wall as for periods where no grant activity occurs. Reports are due within fifteen 05) days following the end of the quarter. A Final Progress Report Is due thirty (30) days after the end date of the performance period. Failure to provide this information may result in VDEM withholding rant funds from further obligation and expenditure and prevent future awards to the Subreci lent. 12. National Incident Management System (NIMS) Implementation Compliance In accordance with HSPD -5, the adoption of the NIMS is a requirement to receive federal preparedness assistance through grants, contracts, and other activities. No federal funds will be released to the primary grantee and any other entity participating and benefiting In this pmjmt If this requirement has not been met. In the event of a Corrective Action Plan submitted, VDEMISAA will determine if the Subrecipient has made suf6denl roomer to disburse funds. 13. All conferences and workshops using federal preparedness funds must pertain to His project being funded. The Subrecipienl agrees to submit a Trip Report when using federal funds to attend a conference or workshop. The Trip Report template can be found at www w emamenw.aov under Grant Information. These reports most be remitted with your request for reimbursement. Failure to do so will result In a delay of payment until received. 14. The Subredpient agrees that under program guidelines, travel expenses are allowable for approved training, planning, administrative, and exercise activities following local, state, and federal guidelines. Prior to traveling for these activities oulside of contiguous United States (OCONUS) as well as to Canada and Mexico, preaooroval is required by the slate and FEMA through the SAA office. Please reference 2 CFR 200.403 in regard to reasonableness when considering requests for [ravel of this type. Where applicable, you should also reference the following regarding travel: the Western Hemisphere Tavel Initiative (fmfto llvmw dins orvMdeslwoaranslgc 1200693579776shen. " {Vorkiug to Protect People, Propegv and Our Communities" The FY 2016 DHS Standard Terms and Conditions apply to all new Federal financial assistance awards funded in FY 2016, The terms entl conditions of DHS financial assistance awards flow down to subrecipients, unless a particular award term or condition specifically indicates otherwise. f� SmeeiOn Acknowledaemenls entl Assamneea All recipients, sub - recipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. I. Recipients must cooperate with any compliance reviews or compliance Investigations conducted by DHS. 2. Recipients must give DHS access to, and the rlghl to examine and copy, records, accounts, and other documents and sources of Information related to the award and permit access to faclibies, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports m the appropriate OHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply Win all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance, 5. If. dung the past three years. the recipient has been accused of discrimination on time grounds of race, color, national origin (including limited English proficiency), sea age, disability. is lion, a familial status, the recipient must provide a list of all such proceedings, pending or completed, including outcome and ouples of settlement agreements to the DHS financial assistance office and the DHS Office of Civil Rights and Civil Liberties (CRCL) by e -mall at crelfdhu.dhs.00v or by mail at U.S. Deponent of Homeland Security Office for CMI Rights and Civil Liberties Building 410, Mail Stop #0190 Washinglon, D.C. 20528. 6. In the event any mud or administrative agency makes a finding of discrimination on grounds of rem color, national origin (Including limited English proficiency), sex, age. disability, religion, or familial status against the recipient, or the recipient selfless a case or mailer alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS Financial assistance Olt" and the CRCL office by email or mail at the addresses listed above. The United Stales has the right to seek judicial enforcement of these obligations. Acknowledgment of Federal Funding from DHS All recipients must acknowledge their use of federal funding when Issuing statements, press releases, requests for proposals, rid Invitations, and other documents describing projects or programs funded in whole of in pad with Federal funds. Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United Stales are coordinated as necessary with appropriate government authorities and diet appropriate Ilceneea, permits, Or approvals are obtained. Age Discrimination Act of 1975 All recipients must comply with the requirements of the Age Discrimination Act of 1975 (Tide 42 U.S, Code 6 6101 at sa0.), which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance. Americans with Disabilities Act of 1990 All recipients must comply with the requirements of TOes I, 11. and III of the Americans with Disabilities Act which pmNbils recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems. paces of public accommodation, and certain testing entities. (42 U S C. 66 12101- 122131, OHS Standard Terms & Conditions: Award recipients may Privacy Impact Asses . template respectively. able Information (Pill as any ntity, of an individual to be directly my information that B linked or :!plants who collect Pit we required ivacy policy that describes tintenance of PII they collect. as a useful resource the DHS 'nvacv Guidance and Pr! c CWII Rights Act of 1964 —Title VI All recipients must comply with the requirements of Ttle VI of the Civlf Rights Act of 1964 (42 U.S.C. 6 2000d at sea.), which provides that no person in the United Slates will, on the grounds of race, color, or national origin, be excluded fmm participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. DHS Implementing regulalons for the Act are found at 6 C,F R� P?(r 21 and 44 C.F.R. Part 7. Civil Rights Act of 1969 All recipients must comply with The VIII of the Civ4 Riahfs Act o/ 198f, which prohibits recipients from disalminaling in the sale, rental, financing, and advertising of dwellings, or In the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and Sax (42 U.S.C. 6 3601 at sea.), as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units —i.e., the public and common use areas and individual apartment unts (all units in buildings with elevators and ground -floor units in buildings without elevators) --be designed and constructed with certain accessible features (See 24 C.F.R. 6100.2011. Copyright All recipients must affix the applicable copyright notices of 9 U.S.C. 66 4010 N and an acknowledgemanl of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards. Debarment and Suspension All recipients are subject to the non - procurement debamrem and suspension regulations implementing Executive Orders 12549 and jQj1Q,Q, antl 2 C.F.R, Pan 1 ¢Q. These regulations restrict awards, subewards, and contracts with certain parties that are debarred. suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Drug -Free Workplace Regulations All recipients must comply with the Drug-Free Workplace Act of 1999 (41 U.S.0 S 701 at sap.), which requires all organizations receiving grams from any Federel agency agree to maintain a drug - free workplace. DHS has adopted the Act's implementing regulations at 2 C.F.R Pad 3001. Duplication of Benefits Any cost allocable b a particular Federal award provided for In 2 C.F.R. Part 200, Subpart E may not be charged to other Federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, reguatiom, or terms and conditions of the Federal awards, or for other reasons. However, this prohibition would not preclude a recipient form shifting costs that are allowable under two or more Federal awards in accordance with existing Federal statutes, regulations, or the terms and conditions of the Federal award. DHS Standard Terms & Conditions: Education Amondmenta of 1972 ( Equal Opporfunilyin Education Act). Title IX All reciplenls must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U.S C 6 1681 at sec.), which provide that no person in the United Stales will, on the basis of sac, be excluded Imm participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Factual financial assistance. DHS implementing regulations am codified at b C.F.R. Part 17 and 44 C.F.R. Pan 19 Energy Policy and Conservation Act AN recipients must comply with the requirements of 42 U.S.C. 6 6201 which contain polities retailing to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Ad. False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of 31 U.S.C. 6 3729- 3733 Mich prohibits the submission of false or fraudulent claims for payment to fie Federal Government. See 31 U.S.C. 6 3801 -3812 which details the administrative remedies for false claims and statements made. Federal Debt Status All recipients am required to be rron- delinquent in their repayment of any Federal debt. Examples or relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. Sae OMB Circular A- 129, Federal Leadership on Reducing Teat Messaging while Driving All recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting Initiatives described in Section 3(a) of the Order when on official Government business or when performing any work for or on behalf of the federal government Fly Amenea Act of 1974 All recipients must comply will Preference for U.S. Flog Air Cam/ (air comers holding cenificales undo 49 U.S.C. 6 411021 for international air hrnsportaton of people and property to the extent that such service Is available, In accordance with the Intemafional Air Transportation Fair Competitive Practices Act of 1974149 U S.C. 6 4011 B) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comphollw General Decision S- 138942. Hotel and Motel Fire Safety Act of 1090 Limited English Proficiency (Civil Rights Act of 1964, Title VI) DHS Standard Terms & Conditions: In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990. 15 U.S C, 6 2225a. all recipients must ensure that as conference, meeting, convention, or training space funded in whale or h pan with Federal funds complies with the Ore prevention and control guidelines of the Federal Rim, Prevention and Control Act x11974, as amended, 15 U.S.C. (12225. All recipients must comply with the Title V/ of the Cwt Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance Who reasonable steps to provide meaningful access to persons with limited English proficlency (LEP) In their programs and servoes. For additional assistance and ofmmaton regarding language access obligations, please refer to the DHS Recipient Guidance finds /As wvdhs.00v/ouidance-oWished-heo-depanment- supoodedcmanizations- provide- meannaful_accees -peopl Yputed and additional resources on htio: /Nrvrvi.leo.axv Lobbying ProhlWdans All re must comply with 31U.S.C.61352.which prow e1 ropy Compensation the funnds ds provided under an award may e expended by the to pay employe any person to influence, or to influence pl officer or employee of any agency, a Member of Congress, an officer employee of Congress, or an Tess. a facer or employ" a Member of Congress In connenedlon with any Federal action SAFECOM concerning the award or renewal. Non-supplanting Requirement All recipients who receive awards made under programs that prohibit supplanting by law must ensure that Federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non - Federal sources. Notice of Funding Opportunity Requirements All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are Incorporated here by reference in the lames and conditions of your award. All recipients must comply with any such requirements set forth in the program NOFO. Patents and Intellectual Property Rights Unless oherwse provided by law, recipients are subject to the Bayh -Dole Ad. Pub. L. No. 9&517, as amended, and codified in 35 U.S.C. § 200 at seq. All recipients are subject to Me specific requirements governing the development, reporting, and disposition of rights to oventions and patents resulting from financial assistance awards located at 37 C.F.R. Pan 401 and Rehabilitation Act of 1973 the standard patent rights clause located at 37 C.F.R. § 401,14. Procurement of Recovered Matesdals All recipients must comply with Section 6002 of the Sold Waste 12=001 Acf, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 Include procuring only Items designated in guidelines of the Environmental Protection Agency (EPA) et 440 C.F.R. Pan 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Reporting Subawards and Executive Compensation All recipients are required to comply with the requirements sat forth in the govemmenl-wide Award Term on Reporting Subawards and Executive Compensation located alt C.F.R. Pan 170 Appendix A, the full text of which is incorporated here by reference in the terms and conditions of your award. SAFECOM All recipients who receive awards made under programs that provide emergency communication equipment and Its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, Including provisions on technical standards that ensure and enhance Ildemparabla commiunieallons. Terrorist Financing All recipients must comply with E.O. 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support lo, individuals and organizations associated with terrorism. It is the legal responsibility of recipients to ensure compliance YAM the Order and lews. Trafficking Victims Protection Act of 2000 All recipients must comply will the requirements of the government -wide award term which implements Section 106(0) of the TraRCkirg Victims Protection Act of 2000. (TVPA) as amended (22 U.S.C. 6 7104). The award term Is located at 2 CFR § 175.15 the full text of which Is incorporated here by reference In the terms and conditions of your award. Rehabilitation Act of 1973 All recipients must comply with the requirements of Sedan 504 of the Rehabilitation Act of 1973. 29 U.S -C. 6 794 as amended, which provides that no otherwise qualified handicapped individual in the United States will, solely by reason of the handicap, be excluded from participation In, be denied the benefits of, or be Subjected to discrimination under any program or activity receiving Federal financial assistance. OHS Standard Terms & Conditions' $10,600,000 for any period of time during the period of performance of this Federal award, you must comply with the requirements sat forth in the government -wide Award Term and Condition for Redolent Integrity and Performance Matters located A t C F R. Pad 2D0 Apparel. lyl. the full tad of which is incorporated here by reference in the terms and conditions of your award. DHS Standard Tenns & Conditions: All recipients we required to comply with the requirements set form in Univa meal Identifier and System of Award the government-wide Award Term regarding the System forAwrard Management (SAM) Management and Universal Identifier Requirements located W 2 C F A. Part 25, Appendix 3 the full text of which Is incorporated here by reference In the terms and conditions of your award. USA Patriot Act of 2001 All recipients must comply with requirements of the Uniting and Stranathanlno Amodra by Provictina Appropriate TwIs R oulned to intercept anti Oo$frucf Terrorism Ad (USA PATRIOT Act l, which amends 18 U.S C 66 175 -175c Use of DHS Seal, Logo and Flags All recipients must obtain permission from their financial assistance office, pmor to using the DHS seeps), logos, crests or reproductions of flags or likenesses of DHS agency officials, Including use of the United States Coast Guard seal, logo, create or reproductions of flags or likenesses of Coast Guard officials. Whlatleblower Protection Act All recipients must comply with the statutory requirements for wbistlebluwer proteclions (if applicable) at 10 U S C 6 2404. 41 U S.C. 4712. and 10 U.S C 6 2324, 41 U.S.C. 66 4304 and 4310. DHS Standard Tenns & Conditions: �J IN'1' Ili ± COUNCI L OF TIIF CITY OP ROANOKE, VIRGINIA The 20th day of March, 2017. No. 40780 - 032017. A RFSOLI ITION rcqucsting the establishment o f t he Roanoke River "Bridge the Cup" Circenway, Phase II, Aerial Way to Bridge Street, by the Commonwealth Ti ansportation Board ("C113") 113 ") and Virginia Department of Transportation (-V DO'I ...), as a Revenue Sharing Project and authorizing the City Manager to take certain actions in connection with such project. WHEREAS, in accordance with the Revenue Sharing Program requirements, it is necessary that a request by Resolution be received from the sponsoring local jurisdiction requesting the CCB and VDOT to establish a projcct as a Revenue Sharing Project; WHEREAS, UPC 102769 — Roanoke River (ncenway, — City of Salem Limits to Aerial Way, has been completed and approximately $731,086 in Revenue Sharing Program funds and $731,086 in required Local Match are remaining on the projcct and available for transfer; and WHEREAS, UPC 105439 -- Roanoke River Greenway — Aerial Way to Bridge Street is an existing project in the VDOT Six Year Improvement Program and a project that meets the requirements of the Revenue Sharing program. that: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roanoke The City of Roanoke requests that the CTB and VDOT establish UPC 105439 — Roanoke River Greenway — Aerial Way to Bridge Street as a Revenue Sharing project. 2. The City of Roanoke requests that all remaining Revenue Sharing Program funds (approximately $73t,086) and an equal anount of required Local Match from completed project UPC 102769 — Roanoke River Greenway — City of Salem Limits to Aerial Way be transferred to the newly established project. R -ES T.bh,h Roanoke River Fende, the Cap Greeaway Protect, Mo,s II t3 -20.17) the City of Roanukc hereby agrees to provide its share of the total cost for preliminary engineering, right -of -way and construction of this project in accordance with the project financial documents. 4. The City ol, Roanoke hereby agrees to enter into a project administration agreement with VIJOT and provide the necessary oversight to ensure the project is developed in accordance with all applicable lederd, state and local requirements for design, right -of-way acquisition, and construction of the project. 5. The City of' Roanoke will be responsible for maintenance and operating costs of the facility as constructed unless other arrangements have been made with VDOT. 6. City Council hereby supports the establishment of the Roanoke River `Bridge the Gap" Greenway, Phase 11, Aerial Way to Bridge Street, from CIB and VDOT, as a Revenue Sharing Project, with Revenue Sharing funds in the amount of $731,086 together with a local match from the City, as more particularly described in the City Council Agenda Report dated March 20, 2017. 7. The City Manager is further authorized to take any such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to obtain, accept, implement, administer, and use $731,086 in Revenue Sharing funds together with City matching funds. ATTES?: Crty Cler R- Establish R. ,,.kc River Bridge the Gap Greenway Pmj,,t, Phase 11 (3- 20 -17) aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 20, 2017 Subject: Resolution requesting Commonwealth Transportation Board (CTB) and Virginia Department of Transportation (VDOT) establish Roanoke River "Bridge the Gap" Greenway, Aerial Way to Bridge Street as a Revenue Sharing Project and Execution of Necessary Documents (CM 17-00024) Background The original 2.7 mile Roanoke River 'Bridge the Gap' Greenway from Bridge Street to the Roanoke /Salem City limit was divided into two construction phases with each project receiving various funding sources from VDOT. Phase I of the 'Bridge the Gap' project from the Roanoke /Salem City limit to Aerial Way Drive (VDOT Project UPC 102769) utilized VDOT Revenue Sharing funds. Phase II of the project, from Aerial Way Drive to Bridge Street (VDOT Project UPC 105439) utilizes Regional Surface Transportation Program (RSTP) funds and Transportation Enhancement funds. Phase I (UPC 102769) was completed in July 2015. Approximately $731,086 in Revenue Sharing funds remain on the project and are available for transfer to Phase 11 (UPC 105439). Because Phase II is not currently receiving Revenue Sharing funds, and in accordance with Revenue Sharing Program requirements, it is necessary that the City request by resolution that the CTB and VDOT establish Phase 11 of the project as a Revenue Sharing Project. Considerations: Revenue Sharing funds require an equal amount of local match. The balance of VDOT Revenue Sharing funds ($731,086) as well as the required local match ($731,086) to be transferred to Phase II is available in account 08- 620 -9201, Roanoke River Greenway - Bridge the Gap. The City agrees to provide its share of the total cost of Phase II in accordance with the project financial documents and agrees to enter into a project administration agreement with VDOT in accordance with applicable federal, state and local requirements for design, right -of -way acquisition, and construction of the project. Furthermore, the City agrees to the maintenance and operation of the facility as constructed. Recommended Action: Adopt a resolution requesting the Commonwealth Transportation Board and Virginia Department of Transportation establish VDOT Project 105439, Roanoke River "Bridge the Gap' Greenway, Phase II, Aerial Way to Bridge Street as a Revenue Sharing Project. Authorize the City Manager to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use $731,086 in Revenue Sharing funds together with City matching funds for Phase II of this project. All documents required are to be approved as to form by the City Attorney. J------- ----------------- Christopher P. Morrill City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Philip C. Schirmer, P.E., L.S., City Engineer 2 Cindy Poulton, Clerk Roanoke City School Board 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 Dear Ms. Poulton: I am enclosing copy of Budget Ordinance No. 40781 - 032017 to appropriate funding from the Commonwealth grants for various educational programs, amending and reordaining certain sections of the 2016 -2017 School Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 20, 2017; and is in full force and effect upon its passage. Sincerely, Stephanie M. MMC City Clerk Enclosure PC: Dr. Rita Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Cameron, Director of Finance Amelia C. Merchant, Director, Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 _ Roanoke, Virginia 24011 -1536 Telephone (540)853 -2541 Far: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MAIL E -mail: elerkCavanokeva.gov CECELIA F. MCCOY City Clerk Depnly Ciry Clerk CECELIA T. WEBB, CMC A,Axtmn Dean(, Citp Clerk March 21, 2017 Cindy Poulton, Clerk Roanoke City School Board 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 Dear Ms. Poulton: I am enclosing copy of Budget Ordinance No. 40781 - 032017 to appropriate funding from the Commonwealth grants for various educational programs, amending and reordaining certain sections of the 2016 -2017 School Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 20, 2017; and is in full force and effect upon its passage. Sincerely, Stephanie M. MMC City Clerk Enclosure PC: Dr. Rita Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Barbara A. Cameron, Director of Finance Amelia C. Merchant, Director, Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA '1'hc 20t'h day of Marah, 2017. No. 6018L-012017. AN ORDINANCE to appropriate funding from the Commonwealth grants for various educational programs, amending and reordaining certain sections of the 2016 -2017 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Teacher Stipends 302- 110- 0000- 1000 -318L- 61100 - 41129 -9 -01 $ 1,858 Social security 302 - 110 - 0000 - 1000 - 318L - 61100 - 42201 - 9 - 01 142 Revenues State Grant Receipts 302- 000- 0000- 0000 -318L -00000- 32467 -0 -00 2,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATT" ST: L J City Clerk. V v March 20, 2017 The Honorable Sherman P. Lea, Sr., Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: Asa result of official School Board action on Tuesday, March 14, 2017, the Board respectfully requests that City Council approve the following appropriation requests: New Appropriation Award Career Switcher Mentoring Program 2016 -17 $2,000.00 On behalf of the School Board, thank you for your consideration. Sincerely, Cindy H. Poulton, Clerk pc: Dan Callaghan Rita D. Bishop Chris Morrill Kathleen Jackson Barbara Dameron Lori Ramey (w /details) Annette Lewis ROANOKE CITY PUBLIC SCHOOLS School Board Annette Lewis Chairman Lori E. Vaught Vice Chairman Mark K. Cathey William B. Hopkins, Jr. Laura D. Rottenborn Lutheria H. Smith Dick Willis Dr. Rita D. Bishop Superintendent Cindy H. Poulton Clerk of the Board Meeting: March 20, 2017 Subject: School Board Appropriation Request Background: As the result of official Roanoke City School Board action at its March 14, 2017 meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The 2016-17 Career Switcher Mentoring Program grant award of $2,000 provides a teacher mentor for each new teacher who has entered the profession through an alternative career switcher route. The grant period will end June 30, 2017. This is a continuing program. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Barbara A. Dame on Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS P. Steve Barnett, Assistant Superintendent for Operations, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS ALCALDE & FAY HIGHLIGHTS OF THE PRESIDENT'S FY 2018 BUDGET Earlier today, President Trump released initial details about his Administration's Fiscal Year (FY) 2018 Budget, unveiling a 53 -page budget outline (or "skinny" budget) entitled "America First: A Budget Blueprint to Make America Great Again." The pared —down version of the FY 2018 budget highlights the President's priorities, including a $54 billion increase in defense spending, fully offset by cuts to nondefense discretionary spending. Prior to the blueprint's release, Mick Mulvaney, Director of the Office of Management and Budget (OMB), re- confirmed that the outline released today would not include information on mandatory spending, reforms to entitlement programs or tax policies, or the President's $1 trillion infrastructure plan. Instead, Directory Mulvaney indicated that details on those proposals, would be included in the full budget request due to be released in early May. We also expect detailed budget requests for each agency to be included in the forthcoming release, and will provide additional analysis at that time. The outline is mostly limited to topline discretionary spending levels for federal agencies and some specific programs and in many cases is incredibly short on specific details about how proposed program or agency reductions will be implemented. For example, the blueprint proposes cutting funding for the Army Corps of Engineers by $1 billion (from $6 billion to $5 billion), but provides no details on how the 16.3 percent reduction would be implemented. In addition to the discretionary spending cuts for specific programs outlined below, the budget outline also includes a list of independent agencies the Administration is seeking to eliminate, including the Corporation for Public Broadcasting; Institute of Museum and Library Services; the National Endowment for the Arts; and the National Endowment for the Humanities. It is important to note that the Administrations proposed recommendations are intended to serve as a guide to funding levels for Congress to enact through the annual appropriations process. Furthermore, several House and Senate Appropriators from both sides of the aisle have pushed back on dramatic cuts to nondefense discretionary spending, with several House Republicans suggesting that their FY 2018 budget resolution may not directly reflect the President's requested cuts to discretionary spending. Funding levels and policy provisions generally of interest to local governments have been highlighted below and the full budget outline is available here. DEPARTMENT OF AGRICULTURE $17.9 billion for USDA discretionary spending, a $4.7 billion (or 21 percent) cut to the FY 2017 annualized CR level. Food and Nutrition Service ➢ $6.2 billion for the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC), which represents a nearly $200 million cut from the FY 2017 CR level but which the Administration says will be enough to serve all projected participants in program. Water and Wastewater Grants ➢ Eliminates the Water and Wastewater loan and grant program, an estimated savings of $498 million from the 2017 annualized CR level. DEPARTMENT OF COMMERCE $7.8 billion in discretionary spending for the Commerce Department, representing a decrease of $1.5 billion (or 16 percent) below the FY 2017 annualized CR level. Economic Development Assistance (EDA) Programs ➢ Eliminates the Economic Development Administration and its discretionary grant programs, which is estimated to save $221 million based on the 2017 annualized CR level. National Oceanic and Atmospheric Administration (NOAA) ➢ Zeroes out more than $250 million in targeted NOAA grants and programs supporting coastal and marine management, research, and education including Sea Grants, as well as coastal resilience grants. DEPARTMENT OF EDUCATION $59 billion in discretionary funding for the Department of Education, a $9 billion (or 13 percent) reduction below the 2017 annualized CR level. The budget proposal eliminates or reduces over 20 categorical programs that it states "do not address national needs, duplicate other programs, or are more appropriately supported with State, local, or private funds, including Striving Readers, Teacher Quality Partnership, Impact Aid Support Payments for Federal Property, and International Education programs-." 21^ Century Community Learning Centers ➢ Eliminates the 21st Century Community Learning Centers program, resulting in savings of $1.2 billion from the 2017 annualized CR level. The program supports State and local efforts to implement in- school and out -of- school strategies for providing students (and, where appropriate, teachers and family members), particularly those in high -need schools, the additional time, support, and enrichment activities needed to improve student achievement. Teacher Support ➢ Eliminates the $2.4 billion Supporting Effective Instruction (SEI) State Grants program. The Title II program was recently authorized by the Every Student Succeeds Act (ESSA) and was the successor to Teacher Quality State Grants. Title I Grants to Local Educational Agencies ➢ Maintains the current funding level of approximately $15 billion for Title I Grants to Local Educational Agencies (LEAs), to provide supplemental education funding, especially in high - poverty areas, for local programs that facilitate extra academic support to help students in high - poverty schools meet challenging State academic standards. ➢ Also requests an additional $1 billion in Title I spending, which the Administration said is specifically dedicated to "encouraging districts to adopt a system of student -based budgeting and open enrollment that enables Federal, State, and local funding to follow the student to the public school of his or her choice." IDEAISpecial Education Grants ➢ Provides $13 billion for grants under the Individuals with Disabilities Education Act (IDEA), essentially maintaining current funding levels for these special education grants to states. School Choice Funding ➢ Charter School Grants: Provides an increase of $168 million to this program, currently funded at $333 million for FY 2017. This program supports the start -up, replication, and expansion of successful charter schools. ➢ Private School Choice Program: Proposes the creation of a new $250 million private school choice program, but does not provide specific details. Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) ➢ Provides $219 million for GEAR UP, cutting the program by nearly $100 million below its FY 2017 annualized CR level, which is designed to increase the number of low - income students who are prepared to enter and succeed in postsecondary education by supporting early college preparation and awareness activities at the State and local levels. The Budget funds GEAR UP continuation awards only, pending the completion of an upcoming rigorous evaluation of a portion of the program. Federal TRIO Programs ➢ Provides $808 million, approximately $90 million less than the FY 2017 annualized CR level, for these college preparation programs, and the Administration notes that TRIO funding is decreased in areas that have "limited evidence on the overall effectiveness in improving student outcomes." Pell Grants ➢ While the budget would maintain current Pell Grant program discretionary appropriations, it also includes a proposed cancellation of $3.9 billion from unobligated carryover funding. According to the Administration, the proposal would leave the Pell program on "sound footing for the next decade," however, it would likely undercut a bipartisan effort to reinstate year -round Pell grants that had been proposed last year. DEPARTMENT OF ENERGY $28 billion for programs at the Department of Energy, a $1.7 billion (or 5.6 percent) decrease from the 2017 annualized CR level. Proposes that funding for the Office of Energy Efficiency and Renewable Energy, the Office of Nuclear Energy, the Office of Electricity Delivery and Energy Reliability, and the Fossil Energy Research and Development program be focused on limited, early -stage applied energy research and development activities where the Administration believes the Federal role is stronger. ➢ Eliminates the State Energy Program which provides funding and technical assistance to state energy offices to help advance their clean energy goals, as well as the Weatherization Assistance Program (WAP), which enables low- income families to reduce their energy bills by making their homes more energy efficient. ENVIRONMENTAL PROTECTION AGENCY $5.7 billion for the Environmental Protection Agency (EPA), a savings of $2.6 billion (or 31 percent) from the 2017 annualized CR level. ➢ Proposes reductions to Superfund administrative costs and emphasizes efficiency efforts by funding the Hazardous Substance Superfund Account at $762 million, $330 million below the 2017 annualized CR level. EPA would prioritize the use of existing settlement funds to clean up hazardous waste sites and look for ways to remove some of the barriers that the Administration states have "delayed the program's ability to return sites to the community." ➢ Eliminates more than 50 EPA programs, saving an additional $347 million compared to the 2017 annualized CR level. The Administration will specifically target "lower priority and poorly performing programs and grants' for ciefunding, as well as "duplicative functions that can be absorbed into other programs or that are State and local responsibilities." Examples of eliminations include: Energy Star; Targeted Airshed Grants; the Endocrine Disruptor Screening Program; and infrastructure assistance to Alaska Native Villages and the Mexico Border. ➢ Reduces funding for the Office of Enforcement and Compliance Assurance to $419 million, or $129 million below the 2017 annualized CR level. Includes eliminating efforts the Administration deems to be duplicative by concentrating EPA's enforcement of environmental protection violations on programs that are not delegated to States, while providing oversight to maintain consistency and assistance across State, local, and tribal programs. ➢ Eliminates funding for specific regional efforts such as the Great Lakes Restoration Initiative, the Chesapeake Bay, and other geographic programs, resulting in savings of approximately $427 million from the 2017 annualized CR levels. The Budget calls for returning the responsibility for funding local environmental efforts and programs to State and local entities, allowing EPA to primarily focus on the highest national priorities. Y Discontinues funding for the Clean Power Plan, international climate change programs, climate change research and partnership programs, and related efforts— saving over $100 million for the American taxpayer compared to 2017 annualized CR levels. ➢ $2.3 billion for the State Revolving Funds, a $4 million increase over the 2017 annualized CR level. 'r $20 million for the Water Infrastructure Finance and Innovation Act(WIFIA) program, which is equal to the funding provided in the 2017 annualized CR. The Administration suggests that this credit subsidy could potentially support $1 billion in direct Federal loans. DEPARTMENT OF HEALTH AND HUMAN SERVICES $69 billion for HHS discretionary spending, representing a $15.1 billion (or 17.9 percent) decrease from the 2017 annualized CR level. This funding level excludes certain mandatory spending changes but includes additional funds for program integrity and implementing the 21st Century CURES Act. National Institutes of Health (NIH) ➢ Reduces the NIH's spending relative to the 2017 annualized CR level by $5.8 billion to $25.9 billion. ➢ Includes a major reorganization of NIH's Institutes and Centers to help focus resources on the highest priority research and training activities, including: eliminating the Fogarty International Center; consolidating the Agency for Healthcare Research and Quality within NIH; and other consolidations and structural changes across NIH organizations and activities. ➢ Reduces administrative costs and rebalance Federal contributions to research funding. Substance Abuse and Mental Health Services Administration ( SAMHSA) ➢ Fully funds SAMHSA discretionary programs at the FY 2017 annualized CR level. ➢ Provides $500 million to SAMHSA for specific efforts to "expand opioid misuse prevention efforts and to increase access to treatment and recovery services to help Americans who are misusing opioids get the help they need." Health Training Programs ➢ Eliminates approximately $403 million in health professions and nursing training programs, which the Administration states "lack evidence that they significantly improve the Nation's health workforce." ➢ Continues funding for health workforce activities that provide scholarships and loan repayments in exchange for service in areas of the country where there is a shortage of health professionals. page 6 Office of Community Services ➢ Eliminates discretionary programs within the Office of Community Services, including the Low Income Home Energy Assistance Program (LIHEAP) and the Community Services Block Grant (CSBG), a savings of $3.4 billion and $760 million, respectively from the 2017 annualized CR level. DEPARTMENT OF HOMELAND SECURITY $44.1 billion for DHS programs, a $2.8 billion (or 6.8 percent) increase from the 2017 annualized CR level. The total amount includes an additional $4.5 billion for programs to strengthen border security and enhance the immigration system Border Security and Strengthening Immigration $2.6 billion in high - priority tactical infrastructure and border security technology, including funding to plan, design, and construct a physical wall along the southern border. ➢ $1.5 billion for expanded detention, transportation, and removal of illegal immigrants. ➢ $314 million to recruit, hire, and train 500 new Border Patrol Agents and 1,000 new Immigration and Customs Enforcement law enforcement personnel. ➢ $15 million to begin implementation of mandatory nationwide use of the E- Verify Program, an internet -based system that allows businesses to determine the eligibility of their new employees to work in the United States. Key Program Reductions /Eliminations ➢ Reduces Federal Emergency Management Agency (FEMA) State and local grant funding by $667 million. ➢ Eliminates FEMA Pre- Disaster Mitigation (PDM) and Homeland Security Grant Programs. ➢ Proposes establishing a 25 percent non - Federal cost match for FEMA preparedness grant awards that currently require no cost match. ➢ Eliminates the Transportation Security Administration (TSA) grants to State and local jurisdictions, and raises the Passenger Security Fee to recover 75 percent of the cost of TSA aviation security operations. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT $40.7 billion in gross discretionary funding for HUD programs, a $6.2 billion (or 13.2 percent) decrease from the 2017 annualized CR level. Key Program Eliminations (and corresponding 'savings) ➢ Community Development Block Grant program (CDBG): $3 billion. ➢ HOME Investment Partnerships Program: $950 million. ➢ Choice Neighborhoods: $125 million. Lead Poisoning ➢ Provides $130 million, an increase of $20 million over the 2017 annualized CR level, for the mitigation of lead -based paint and other hazards in low- income homes. ➢ Funding is also directed to enforcement, education, and research activities to support this goal. DEPARTMENT OF THE INTERIOR $11.6 billion in discretionary spending for the Interior Department, a $1.5 billion (or 12 percent decrease) from the 2017 annualized CR level. ➢ Invests over $1 billion in safe, reliable, and efficient management of water resources throughout the western United States. ➢ Reduction of funding for the Payments in Lieu of Taxes (PILT) program which provides payments to local governments to help offset losses in property taxes due to non - taxable Federal lands within their boundaries. The budget notes that the reduction keeps the program in line with average PILT funding over the past decade. ➢ Reduction of land acquisition funding for national parks, refuges and public lands, as well as reduced funding for construction and major maintenance programs under the Department. ➢ Elimination of the Abandoned Mine Land and National Heritage Areas programs, as well payments to local governments under the National Wildlife Refuge Program. DEPARTMENT OF JUSTICE $27.7 billion for DOI discretionary spending, a $1.1 billion (or 3.8 percent) decrease from the 2017 annualized CR level. State Criminal Alien Assistance Program ( SCAAP) ➢ Eliminates SCAAP funding, which annually provides roughly $210 million to reimburse States for the cost of incarcerating certain illegal criminal aliens. ➢ This program's elimination is included within a larger elimination of $700 million on 'outdated programs that either have met their goal or have exceeded their usefulness." Law Enforcement Support ➢ $175 million increase above the 2017 annualized CR level for Department efforts to "target the worst of the worst criminal organizations and drug traffickers in order to address violent crime, gun- related deaths, and the opioid epidemic." ➢ Continued funding for critical programs aimed at protecting the life and safety of State and local law enforcement personnel, including the Preventing Violence Against Law Enforcement Officer Resilience and Survivability and the Bulletproof Vest Partnership. page 8 DEPARTMENT OF LABOR $9.6 billion in discretionary funding for the Labor Department, a $2.5 billion or 21 percent decrease from the 2017 annualized CR level. Job Training Programs ➢ Proposes reductions to those job training grants which the Administration deems to be "ineffective, duplicative, and peripheral." This includes an elimination of Senior Community Service Employment Program (SCSEP), representing a savings of $434 million from the 2017 annualized CR level. Improves Job Corps for the disadvantaged youth it serves by closing centers that "do a poor job educating and preparing students for jobs." ➢ Decreases Federal support for job training and employment service formula grants, shifting more responsibility for funding these services to States, localities, and employers. DEPARTMENT OF TRANSPORTATION $16.2 billion for DOT's discretionary budget, a $2.4 billion (or 13 percent decrease) from the 2017 annualized CR level. As previously noted, the Administration's budget outline does not include details about the President's $1 trillion infrastructure proposal, but OMB Director Mulvaney has indicated such a proposal would likely be included in the full budget proposal due to be released in early May. New Starts ➢ Limits funding for the Federal Transit Administrations (FTA) Capital Investment Program (New Starts) to projects with existing full funding grant agreements only. ➢ The budget also proposes that in the future, additional investments in any new transit projects would be funded "by the localities that use and benefit from these localized projects." TIGER Discretionary Program ➢ Eliminates the TIGER program, saving $499 million from the 2017 annualized CR level. The budget calls the program duplicative, noting that projects previously receiving funds through this program were already "generally eligible for funding under existing surface transportation programs." Air Traffic Control ➢ Initiates a multi -year reauthorization proposal to shift control the air traffic control function of the FAA to an independent, non - governmental organization, which the Administration states will make the system "more efficient and innovative while maintaining safety. �ELDOR - • • A it AUTHORITY WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY ROANOKE REGIONAL VirginiaTechCarihon Research Institute Working together to make it happen CITY OF ROANOKE 2017 POST SESSION REVIEW p��p To rye RA�' o a , � r' BALLAST THE ROANOKE- BLACKSBURG ACCELERATOR �POINT� %JVCIaI VIIIIIS 111clima • There were no threats to the regional promotion of our new brand as Virginia's Blue Ridge. • We took full advantage of collaborative development opportunities and protection of regional programs such as the broadband authority and the regional industrial facility; for instance, the budget restores $7.5 million in funding for the new Go Virginia local economic development initiative as follows: $5.85 million for organization and capacity grants, Si.65 million in grants for regional economic development and workforce projects. • Delegate Kathy Byron's and the Virginia Cable & Telecommunications Association's joint legislative effort to shut down the Roanoke Valley Broadband Authority and other municipal broadband authorities was amended to the point where the legislation had no effect at all. (HB izo8) • While there was no legislative effort to create a regional transportation authority, legislation passed for the first time relating to funding 1 -73. • Legislation was passed to place a $5 Million per year cap on the amount a taxpayer could claim for the historic preservation tax credits for redevelopment and rehabilitation projects; according to TAX this affected between r and 4 taxpayers. • An effort to conduct an inland port study and its positive economic development impacts for the New River and Roanoke Valleys was tabled. WIMW ROANOKE Budget, Local Aid and Local Revenues • We opposed unfunded mandates on localities as often as we could and defeated numerous bills that would have added new ones; for instance, SB 795 (Sturtevant) relating to a check registry on localities' websites was defeated • HB 599 funding was held harmless by the General Assembly • There was no legislative attempt to allow localities to avoid paying interest to taxpayers who overpay their taxes through no fault of the locality • There was no legislative attempt to amend the Code relating to payment of interest by localities for refunds attributable to taxpayer error • Nothing official was established relating to beginning the process of reforming the 20th century tax code for the 21s' Century; but there is widespread expectation that the next governor will pursue tax reform after Congress enacts federal tax reform this year ROANOKL Transportation • Expand and improve the reliability of I -81; this is a CTB issue • SB 8o6 (Stanley) passed with a re- enactment clause which will redirect $40 Million per year to I -73 once the US Route 58 bonds are paid off • Next year Sen. Stanley would like to pursue the creation of a regional transportation district, such as NVTA and HRTAC, for the I -73 region • There was no legislation relating to returning passenger rail service to Roanoke; status quo • There were no changes made for local public transit W ROANOKE General Government • As local and regional jails are not the place to house those with mental health issues, the Commonwealth must adopt an all- encompassing mental health delivery system ; there is a standoff between General Assembly and Governor over about $4 million for inmate mental health • A legislative attempt was made to add City of Roanoke to the list of 12 localities than ban certain loaded weapons in Section 18..2- 287.4; the bill failed • A legislative attempt was made to allow localities to enact ordinances to restrict the possession of firearms within chambers of local governing body; the bill failed (SB u12) • We opposed all efforts to create exemptions from local stormwater fees or redefine the method of establishing water fees (SB 1569 Reeves) • A legislative attempt was made to authorize local governments to charge a 5 cent fee for plastic bags; the proceeds would have gone to Chesapeake Bay clean -up; the bill failed (SB 925) • There was no legislative effort to repeal the requirement that City procurements must be published in the newspaper and instead require that procurements be published on Virginias "eva.virginia.gov" Internet procurement portal • The General Assembly did not add a General District Court position to the Roanoke Circuit; the necessity to balance the budget made this request impossible WOW ROANOKE i General Government, cont. • The request to change the Roanoke City Charter was determined to be unnecessary • A bill to allow localities to ban smoking in amphitheaters owned by localities failed (SB 938 Edwards) • Legislation passed relating to the regulation of short term rentals which protects the rights of localities to regulate short term rentals (SB 1578 Norment) • Legislation passed to allow localities to take expedited action, without compliance with the various notice provisions, if a building is in immediate danger of collapse (SB 919 Edwards) • Legislation was passed to provide that nuisance liens have the same priority and duration as unpaid local real estate tax liens (SB 92o Edwards, HB 1992 Habeeb) • Legislation was passed to clarify the protection afforded localities from costs that could be assessed by a court in an appeal of a decision of the local board of zoning appeals (HB 1994 Habeeb) • An attempt to require the licensure of land surveyor photogrammetrists (HB 2145) was defeated by a coalition of local government associations and lobbyists; unnecessary and unfunded local government mandate • Bills relating to requiring that minutes be taken of closed Council sessions and the willful FOIA violation for failing to produce public documents (HB 24o1 and HB 2402) were defeated WIWW ROANOKE ublic Education • Legislation was submitted to allow School Boards to set a start date prior to Labor Day; the bill failed (SB 1111 Edwards) • New State Budget amendments increase education funding by $34M from Lottery Per Pupil Allocation to local school divisions; could be used to provide funding for technology and staff development needed for teachers (HB 1500 Jones, item 139 #8c) • The State Budget Increases FY 18 state funding to Roanoke Schools by $3,697,785 over FY 17 levels; including increase of $1,868,357 from Lottery Per Pupil Allocation which provides maximum flexibility to school divisions M ROANOKE CITY PUBLIC SCHOOLS ROANOKE ,Q' oop -r— Gbr eFl n5 m r i s U MELROSE AREA PLAN MARCH 20,2017 A EXISTING MELROSE BRANCH LIBRARY C NEW MELROSE BRANCH LIBRARY B FOREST PARK ACADEMY D GOODWILL INDUSTRIES OF THE VALLEY MELROSE BRANCH LIBRARY ENTEROS DESIGN I ENGBERG ANDERSON SITE PHOTOS MARCH 20,2017 MELROSE BRANCH LIBRARY 11-01 ENTEROS DESIGN ENGBERG ANDERSON SITE PHOTOS MARCH 20,2017 MELROSE BRANCH LIBRARY [.3 ENTEROS DESIGN I ENGBERG ANDERSON SITE PLAN I `A _B `C MARCH 20, 2017 A CHILDREN '5 GARDEN B LANDSCAPE C PDBLICEVEWSPACE D MAW ENTRANCE MELROSE BRANCH LIBRARY r,� ENTEROS DESIGN ENGBERG ANDERSON FLOOR PLAN MARCH 20, 201] Y ,o x `1 R • e } MELROSE BRANCH LIBRARY 88 ENTEROS DESIGN I ENGBERG ANDERSON BRANCH LIBRARY COMPARISON RALEIGH COURT LIBRARY 11,790 SQ.FT. WILLIAMSON RD LIBRARY 10,348 SQ.FT. MARCH 20, 2017 MELROSE LIBRARY 13,000 SQ.FT. MELROSE BRANCH LIBRARY ENTEROS DESIGN I ENGBERG ANDERSON ELEVATIONS E� o Ir 9 LlILI •, MARCH 20, 2017 wis- flfv ,,lgv MELROSE BRANCH LIBRARY 11 ENTEROS DESIGN I ENGBERG ANDERSON EXTERNAL VIEW MARCH 20,2017 MELROSE BRANCH LIBRARY [,3 ENTEROS DESIGN ENGSERG ANDERSON EXTERNAL VIEW MARCH 20,2017 MELROSE BRANCH LIBRARY [.1 ENTEROS DESIGN I ENGBERG ANDERSON Questions /Answers March 27. 2017 District Elder Sylvan A. Moyer, Pastor Unlimited Power Church 1917 Franklin Road, S. W. Roanoke, Virginia 24014 Dear Pastor Moyer: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, March 20, 2017. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, % noEtMStephanie M. Moon Reynol MM City Clerk SMR:aa CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Atemle, S. W., Suile 456 �'""�.^, 1 ^� .` Rn.umke, Virginia 241111 -1576 10,1...ae (5.111)853 -2541 Fa.c (541))853 -1145 S ITHANIE N1. MOON REYNOLDS, 81M(. L -mail: clerkGrroanokv..,.goe ('lX ELIA F. M('('OY (-ily ('k. k I)paly ('il] (1erk ('E('FLIA'1', W EDD, ('M(' A"i''lanl McFall ('ily ('Icrk March 27. 2017 District Elder Sylvan A. Moyer, Pastor Unlimited Power Church 1917 Franklin Road, S. W. Roanoke, Virginia 24014 Dear Pastor Moyer: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, March 20, 2017. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, % noEtMStephanie M. Moon Reynol MM City Clerk SMR:aa r� cs2 `Y? Ps�'las�i o� W. Alvin Hudson, Jr. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of March, 2017. No. 40782-032017. A RESOLUTION memorializing the late W. Alvin Hudson, Jr., former Chy Council member and Roanoke native, who had one of the longest public service careers in Roanoke's history. WHEREAS, Members of Council learned with sorrow of the passing of Mr. Hudson on Thursday, January 19,2017; WHEREAS, Mr. Hudson was raised in Roanoke and was a graduate of Jefferson High School; WHEREAS, Mr. Hudson began his law enforcement career in 1950 as a patrol officer for Roanoke City Police and rose to the rank of lieutenant in his 27 years with the department; WHEREAS, Mr. Hudson was named "Officer of the Year" in 1957 in recognition of his role in breaking up a burglary ring in the city; WHEREAS, during his service with the Police Department, Mr. Hudson helped to establish the Roanoke City Police Academy; WHEREAS, Mr. Hudson worked diligently to promote and improve the image of the police profession and, along with 10 other officers, formed the first Fraternal Order of Police Lodge and helped farm 20 Police Lodges in Virginia; WHEREAS, in 1977 the Circuit Court judges appointed Mr. Hudson as Roanoke City Sheriff, m fill the term of Sheriff Rex Mitchell who died of a heart attack one week after being elected Sheriff; WHEREAS, during his time as Sheriff, Mr. Hudson oversaw the transformation of Roanoke City Jail from a crowded, antiquated facility into a modern jail accredited by the American Correctional Association, becoming the first facility to earn 100 percent compliance on standards enforced by the Virginia Department of Corrections, and one of two jails in the state to be accredited; WHEREAS, during his 20 years of service in the Sheriff's Office, Mr. Hudson upgraded the Sheriff's Office's training and promotion process, developed new procedural guidelines for deputies, and guided the office into the computer era; WHEREAS, Mr. Hudson retired from his position as Sheriff in 1997; WHEREAS, in 1998 Mr. Hudson ran for Roanoke City Council and was elected; WHEREAS, while a member of City Council, Mr. Hudson served an the board of Virginia Cares, as liaison to the Mayor's Committee for People with Disabilities, and served on committees including Budget and Planning, Personnel, Greater Roanoke Transit Company, Water Resources, War Memorial, Roanoke Valley Regional Cable Television, Roanoke Civic Center, Bid Committee (Chairperson), Roanoke Valley Long Range Water Supply Study, and the VML Transportation Policy Committee; WHEREAS, while serving on City Council, Mr. Hudson collaborated with Salem City Council member Howard Puckett, as leaders in demonstrating the urgent need for a regional water supply; WHEREAS, after completion of his service as a member of City Council, Mr. Hudson served a four -year term on the Virginia Board of Corrections; WHEREAS, Mr. Hudson served with the 29th Division, 116th Infantry of the Virginia Army National Guard, was a life member of the 29th Division Association and a member ofAmerican Legion Post 3; WHEREAS, Mr. Hudson actively participated and contributed to several community organizations, including his involvement as a 50 year Mason and Shriner, a member of the Royal Order of the Jesters, and a member of First Baptist Church of Roanoke; WHEREAS, Mr. Hudson actively engaged in programs focused on the youth of the Roanoke Valley, serving as a Boy Scout Leader and Scoutmaster, coaching underprivileged children in sandlot football and baseball, and actively participated in the planning of boy's camp for underprivileged children on Catawba Mountain; WHEREAS, Mr. Hudson served on the Board of the Miss Virginia Scholarship Program for 44 years, and was a charter member of the 300 Club, remaining involved with the organization for 55 years; WHEREAS, the City of Roanoke awarded Mr. Hudson with three Keys to the City for outstanding service to his community, and the Senate of Virginia recognized the accomplishments of Mr. Hudson for his long, distinguished service to the City of Roanoke and the Commonwealth of Virginia, and his diligent service in providing security for four presidents, .Iohn F. Kennedy, Richard M. Nixon, Lyndan B. Johnson, and Jimmy Carter, during their visits to Roanoke. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this resolution as a means of recording its deepest regret and sorrow at the passing of W. Alvin Hudson, Jr., extending to his family its sincerest condolences, and recognizing the indelible legacy he has left to his City and fellow citizens 2. The City Clerk is directed to provide an arrested copy of this resolution to Mr. Hudson's widow, Frances Lucille "Jackie "HUdso t, of Roanoke, Vir ' fa. Ad& Sherman P. Lea, Sr. Mayor Atte n^ �� itJIsIC.J S ephanie M. Moo",yAjds City Clerk of CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Rommke, Virginia 24011 -1536 Teleyh.,— (540)853 -2541 Fa .c: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -nmil: rtcrk(rvroanokeval ; ov CECEI.IA F. MCCO1' ('ily Clerk Dcynty Cip Clerk CECELIA T. W EBB, CMC March 22, 2017 A,,Bt.nt Mput, City Clerk Mr. and Mrs. Eric Mills 511 71h Street, S. W. Roanoke, Virginia 24016 Dear Mr. and Mrs. Mills: A public hearing was conducted by the Council of the City of Roanoke on Tuesday, January 17, 2017, regarding a request of Eric and Patti Mills that an approximately 960 square foot portion of an alley from 71h Street to 81h Street, S. W., north of and parallel to Marshall Avenue, S. W., between and adjacent to Official Tax Map Nos. 1113218 and 1113219, and a portion of Official Tax Map No. 1113209, be vacated, discontinued and closed, and on motion, duly seconded and adopted, the matter was postponed until the March 20, 2017 meeting. At the regular meeting of Council held on March 20, 2017, a communication dated March 7, 2017, was submitted requesting that the matter be withdrawn. Without objection by the Council, the communication was received and filed and the matter was withdrawn as requested. Sincerely, Stephanie M. Moon Reynolds, K4MC City Clerk Enclosure c: Tom Soranno, The Soranno Group, LLC, 2713 Golden Ivy Drive, Roanoke, Virginia 24012 William Taylor Stone, 4086 Bluebird Lane, Salem, Virginia 24153 Rebuilding Together Roanoke, Inc., P. O. Box 4532, Roanoke, Virginia 24015- 0532 Douglas F. Turner, 545 Highland Avenue, S. W., Roanoke, Virginia 24016 Tammy Britt Rental Properties LLC, 502 King George Avenue, S. W., Roanoke, Virginia 24014 Mr. and Mrs. Eric Mills March 22, 2017 Page 2 c: Phoenix Holding, LLC, 512 McDonald Drive, Vinton, Virginia 24179 Marcy L. Ryan, 701 Marshall Avenue, S. W., Roanoke, Virginia 24016 Kazim Temple Corporation, 628 Campbell Avenue, S. W., Roanoke, Virginia 24016 Mark Hostetter, President, Old Southwest, Inc., 641 Walnut Avenue, S. W., James Haynes, 526 Marshall Avenue, S. W., Roanoke, Virginia 24016 William Taylor Stone, 4086 Bluebird Lane, Salem, Virginia 24153 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Steve J. Talevi, Assistant City Attorney Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Ian Shaw, Agent, City Planning Commission Tina Carr, Secretary, City Planning Commission March 7, 2017 Stephanie M. Moon Reynolds,MMC City of Roanoke Office of the City Clerk 215 Church Ave., S.W., Room 456 Roanoke, VA. 24011 -1536 Dear Ms. Reynolds, This letter is to inform you that we desire to withdraw our application for approx. 960 square ft. portion of an alley from 7" Street to 80 Street, S.W. north of and parallel to Marshall Ave., S.W., between and adjacent to official Tax Map Nos. 1113218 and 1113219, and a portion of Official Tax Map No. 1113209, be vacated, discontinued and closed. This matter had been previously postponed by the Council of the City of Roanoke until their meeting on Monday, March 20, 2017 at 7:00 p.m. Sincerely, �r rra" Eric Mills /Patti Mills 511 P St., S.W. Roanoke,VA.24016 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: January 17, 2017 Subject: Request by Tom Soranno on behalf of Eric and Patti Mills to vacate an approximately 960 square foot portion of an alley that extends from 7th Street, S.W., to 8th Street, S.W., just north of and parallel to Marshall Avenue, S.W., with the portion to be vacated sited between and adjacent to the entirety of Official Tax Map Nos. 1113218 and 1113219, and a portion of Official Tax Map No. 1113209. Recommendation The Planning Commission held a public hearing on Monday, January 9, 2017. After hearing from the applicant, the Commission weighed the work that has occurred on the property, the development pattern and use of the alley in the immediate area, and policy from the comprehensive and neighborhood plans. The motion to approve the vacation of the right -of -way failed by a vote of 0 -6. Prior to its vote on the motion, the Planning Commission amended the motion to include the following conditions, which should be included if City Council approves the request: The applicant shall submit a subdivision plat to the Agent for the Planning Commission, receive all required approvals of, and record the plat with the Clerk of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which would otherwise dispose of the land within the right -of -way to be vacated in a manner consistent with law, and retain appropriate easements for the installation and maintenance of any and all existing utilities that may be located within the right -of -way, including the right of ingress and egress. In coordination with the vacation, the applicant will pay $1,696 for the vacation of the public's right to use the portion of the subject right of way. 2. Upon meeting all conditions to the granting of the application, the applicant shall deliver a certified copy of this ordinance for recordation to the Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of the petitioner, and the names of any other parties in interest who may so City Council Agenda Report January 17, 2017 Page 2 of 6 request, as Grantees. The applicant shall pay such fees and charges as are required by the Clerk to effect such recordation. 3. Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court of the City of Roanoke, Virginia, the applicant shall file with the Engineer for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation has occurred. 4. If the above conditions have not been met within a period of one year from the date of adoption of this ordinance, then such ordinance shall be null and void with no further action by City Council being necessary. Application Information Request: Alley Vacation Owner: The Soranno Group LLC Applicant: Tom Soranno /Eric and Patti Mills City Staff Person: Wayne Leftwich Official Tax Nos. of surrounding properties 111 3209, 11 1 321 9, 111 321 8 Site Area: Approximately 960 square feet Existing Zoning : MX -Mixed Use & RM -1 Proposed Zoning: MX -Mixed Use & RM -1 Existing Land Use: Residential Proposed Land Use: Residential Neighborhood Plan: Old Southwest Neighborhood Plan & West End Neighborhood Plan Specified Future Land Use: Single Family & Downtown Development - Residential & Commercial Filing Date: November 4, 2016 Background The applicant seeks to vacate an approximately 960 square foot portion of an alley that extends from 7th Street, S.W., to 8th Street, S.W., just north of and parallel to Marshall Avenue, S.W., with the portion to be vacated sited between and adjacent to the entirety of Official Tax Map Nos. 1 113218 and 1113219, and a portion of Official Tax Map No. 1 113209. The applicant is seeking vacation in order to deal with stormwater issues affecting the newly renovated property at 51 1 7" Street (Official Tax Map No. 1 11 3209). Previously the property had a retaining wall adjacent to the public alley, but the wall has been dismantled in recent years. The applicant indicates that the side of the house adjacent to the alley has experienced flooding issues. The applicant has not provided information on potential plans to remedy the City Council Agenda Report January 17, 2017 Page 3 of 6 stormwater issue nor explained the necessity of the vacation of right -of -way in order to complete those plans. Considerations The vacated alley will be purchased from the City for $1,696 with ownership transferred to the applicant, Tom Soranno, who as owner of The Soranno Group, LLC, is the current legal owner of Official Tax Map No. 1113209. The co- applicants are Eric and Patti Mills, the potential purchasers of 511 7" Street (Official Tax Map No. 11 13209). The applicant is an adjacent property owner. The two adjacent property owners have submitted letters of, support along with the application. Property owners to the west have expressed concern and opposition to the application. Surrounding Zoning and Land Use: Conformity with the Comprehensive Plan and Neighborhood Plan: The City's Comprehensive Plan encourages the revitalization of historic properties and encourages residential development in the Downtown neighborhood, but it also discusses the importance of alleys in traditional neighborhood design, stating that they should serve rear access garages and parking areas. The Old Southwest Neighborhood Plan specifically discusses existing alleys as important assets to the neighborhood and an important part of Old Southwest's traditional neighborhood design. It further states, "Alleys that are part of the original grid street pattern should be preserved." The proposed application is not in conformance with the City's Comprehensive Plan or the neighborhood plan. Public Utilities: No comments. Zoning District Land Use North MX Mixed Use Residential South RM -1 Residential Mixed Density Residential East Downtown Institutional /Residential West Downtown Commercial /Residential Conformity with the Comprehensive Plan and Neighborhood Plan: The City's Comprehensive Plan encourages the revitalization of historic properties and encourages residential development in the Downtown neighborhood, but it also discusses the importance of alleys in traditional neighborhood design, stating that they should serve rear access garages and parking areas. The Old Southwest Neighborhood Plan specifically discusses existing alleys as important assets to the neighborhood and an important part of Old Southwest's traditional neighborhood design. It further states, "Alleys that are part of the original grid street pattern should be preserved." The proposed application is not in conformance with the City's Comprehensive Plan or the neighborhood plan. Public Utilities: No comments. City Council Agenda Report January 17, 2017 City Department Comments: Page 4 of 6 Economic Development had concerns regarding the application, stating that their review of the available maps indicates that this section of alley appears to be open and in use. Although the application includes letters from the two adjacent property owners on Marshall Avenue, vacating the alley could have an impact on other property owners along Marshall Avenue and 8th Street. The opinions of these other impacted property owners should be given consideration as part of the deliberations on this request. The Fire Department stated that it has no comments regarding the alley vacation. Planning Commission Work Session: The Planning Commission had several questions regarding the vacation of right - of -way: • What happened to previously existing retaining wall that ran the length of the alley between the property in question and the alley? • Is there evidence to show previous water damage? • What are the plans to mitigate the water drainage issue, and how does that plan require ownership of the alley? • Is the sale of the house contingent with the alley vacation? The applicant responded to these questions at the Planning Commission Public Hearing. Public Comments: Staff has received comments from two property owners who own property adjacent to the alley just west of the area proposed to be vacated. Doug Turner, owner of Tax Map Nos. 111 321 S and 111 3216, is opposed to the application as he is concerned for the hindrance to traffic and that it would limit access for his tenants to the parking lot adjacent to his property that is only accessible from the alley. See attached e-mail. Tammy Britt, owner of Tax Map No. 1 113217, is opposed to the application as she is not comfortable with giving up alley access and feels the proposal would create a dead end alley that would have negative effect on surrounding property. See attached e-mail. City Council Agenda Report January 17, 2017 Planning Commission Public Hearing: Page 5 of 6 The applicant prepared a presentation for the Commission to address comments raised during the Commission's work session. In particular, the applicant expressed concern with water damage to the residence at 511 7" Street due to runoff from the alley. Gravel from the alley has washed onto the property overtime due to rainfall and deterioration of the retaining wall along the edge of the alley. As part of the work that the applicant performed at 51 1 7`" Street, the applicant removed gravel from the property along the edge of the wall. This work revealed that a concrete channel existed at the bottom of the wall to carry water to the street. The work also indicated that several inches of gravel had been added to the alley over time, which appears to have altered the path of runoff, potentially contributing to gravel washing from the alley onto the 511 7`h Street parcel. Discussion regarding the condition of the wall, current use and condition of the alley, plans for future use of the alley if vacated, and how water would potentially be managed followed. Taylor Stone, owner of Official Tax Map No. 1113208 that is immediately north of the applicant's property, spoke regarding the quality work that Mr. Soranno has done in renovating the house at 511 71" Street, S.W. He also spoke to the trash and debris that often accumulates within the alley in question. Although Commissioner Katz told Mr. Soranno that she appreciated the work he has done not only on the property at 511 7'h Street, S.W., but elsewhere, and although she agreed that the retaining wall needs to be repaired, she could not support the alley vacation because it would limit the use of the alley by current and future property owners in the vicinity. Commissioner Smith said he was in favor of keeping the integrity of the alleyway and therefore was not in favor of vacating the alley. Both Katz and Smith advocated working with the City on alley repairs and stormwater management. Planning Commission Chair Hale disagreed with Mr. Soranno's assertion that privatizing that portion of the alley would increase the quality or value of the neighborhood and said that there could be others who regard having a through - alley and the ability to use the alley as it was intended as valuable to the neighborhood. Therefore, he said he could not support the application. Conclusion The Application is not consistent with the City's Comprehensive Plan and the Old Southwest Neighborhood Plan. Furthermore, the applicant has not provided additional information to document the nature of water damage /flooding issues City Council Agenda Report January 17, 2017 Page 6 of 6 to the dwelling on the adjacent property and how the closure of the alley would help in addressing that issue. b Lhcr t Nz Kermit Hale, Chair i,Ptz-- City Planning Commission c: Chris Morrill, City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Tom Soranno Eric and Patti Mills Attachments Page I of I Proposed blocking of alley at Marshall Av C � Douglas Turner to: wayne.leftwich 12/3012016 09:37 AM Hello Wayne, Thank you for he opportunity to comment regarding the proposed blocking of the alley In the 700 block of Marshall Avenue. I own the parking lot just west of the proposed block. I am opposed to blocking the alley for the following reasons: My tenants need access through both ends of the alley. Future residents of the houses on Marshall Avenue may need access to the back of the houses. Garbage collection might someday again need to be at the rear of the houses. The Ore department might need access to the rear of the houses. The person requesting that the alley be blocked apparently wants to prevent water in his basement. Blocking the alley is not the solution to this problem. It probably would not stop the problem. A more reasonable solution is to put propergutters on the home, with black pipes at the bottom of the downspouts to channel water away from the house. Also, he can buildup the ground around the home. I did this at my home and stopped the water from coming into the basement. If this fails, he can call one of the companies that specialize in stopping water from coming into a basement. Thank you, Douglas F. Turner file9 / /C:Nsers /mlcftwich /AppData/ Local /Temp /notesEl EF34 /— wcb7338.httn 12/30/2016 Page 1 of I \ Re: Comments for 7th Alley vacation (' 1 Tammy Britt Realtor/Rental Properties \� 12/3012016 02:49 PM To: Wayne Leftwich Wayne, I am opposing Tom Serrano's appeal to vacate the alley access behind my property located at 709 Marshall Ave SW in Roanoke, VA. I feel removing the alley access would be detrimental to my home value. As well, I often use both sides of the alley for entering and exiting my property. I also feel this could prove to be a hardship for my tenants who park in the lot of the neighboring owner. The bottom line is that I do not wish to give up any part of my property nor the alley access. Tammy Britt Tammy Britt Rental Properties P.O. Box 8162 Roanoke, VA 24014 fi'le9 / /C:/ Users /miettwich/AppData/Local /Temp /notesEIEF34 /— web2816.htm 12/30/2016 APPLICATION ROANOKE STREET OR ALLEY VACATION Date: 8113//16 To: Office of the City Clerk ' Fourth Floor, Noel C. Taylor Municipal Building 3. Y p 9 215 Church Avenue, S.W. Roanoke, VA 24011 Phone: (540) 853 -2541 Fax: (540) 853 -1145 All submittals must be typed and include all required documentation and a check for the filing fee. Application is hereby submitted for street or alley vacation for the property located at: Location and description of street or alley to be closed: Allay adjawnt to the sOuM side of 511 ]M Street (Tax ID 1113209) Proposed use of vacated street or alley: Private off street dMe She aerees In bedi garage br 511 7th slreel With dgM of wey arcees by ownexhax Menle of the 705 Ma Well AVe SW to Nelr If wmple4 aWy varatbn between ]Ih eM 6N streetu pmpady. penfN, dgMdwey acres x111 he gnnMtl to eOOVmerheedmts On Ma mr1M1 We Of the ]00 block ofManM1all Name of Applicant/Contact Person: Tomsoreinno The 8—. Group, LLc Mailing Address: 2713 Gokbn Ivy Dave, Roanoke VA 24112 Telephone: ( ) 54"67-3466 Fax: ( ) E -mail: mm Ian ^ ^^gmupwm Applicant(s) signature(s): I RECEIVED RECEIVED NOV 03`2016 t;., AUG 2 8 2016 CITY OF ROANOKE CITY OF ROANOKE PLANNING BUILDING a 5 DEVELOPMENT PLANN04G BUILDING 8 DEVELOPMENT STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -3541 Fax: (54O)853 -1145 E -mail: elerk®roenokeva.gov November 4, 2016 Tina Carr, Secretary City Planning Commission Roanoke, Virginia Dear Ms. Carr: RECEIVED NOV 08 2016 CITY OF ROANOKE PLANNING BUILDING B DEVELOPMENT CECELIA F. MCCOY Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk I am attaching a copy of an Application for Street or Alley Vacation from Tom Soranno on behalf of Eric and Patti Mills, requesting that an unused alley between 7Th and 8' Street, adjacent to the rear of 705 Marshall Avenue S.W. designated as Offical Tax Map No. 1113209, be vacated, discontinued and closed. Sincerely, Stephanie M. Moon Reyn Ids, M City Clerk Enclosure pc: Tom Soranno, 2713 Golden Ivy Drive, Roanoke, Virginia 24012 Mr. and Mrs. Eric Mills, 2207 Bloomfield Avenue, Roanoke, Virginia 24012 The Honorable Mayor and Members of the Roanoke City Council Susan S. Lower, Director, Real Estate Valuation Philip C. Schirmer, City Engineer Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Wayne Leftwich, City Planner, Planning, Building and Development - , _ „.: . LOSE CC i' R ¢ e 1S HA x ' `� E Q I u �f jt 1 I , August 29, 2016 M, . Wayne Leftwich Planning, City of Roanoke Noel C Taylor Municipal Building 215 Choi ch Ave SW Roanoke, VA 24011 RE: Purchase of Alley between Marshall Ave and Campbell Ave Dear Mi. Leftwich, Thomas Soranno, on behalf of Eric and Patti Mills, has informed us that the Mills would like to purchase the unused alley that is adjacent to the rear of our house at 701 Marshall Ave. They are doing this in order to re-landscape to protect their house from further water damage and to use this portion of the alley for off- street parking. We understand that they will grant us unrestricted access to our back property line in exchange for our approval of this purchase. We believe that purchase and private upkeep of the alley will benefit the neighborhood. Therefore, we approve the purchase of this land by The Soranno Group on behalf of Eric and Patti Mills. Sincerely, O / Marcy Ryan L � 701 Marshall Ave SW OClober 71.701 b Mt. Wayne I eftwich Planning, City of Roanoke Nuel C I aylor Municipal Rutlding 915 Church Ave SW Roanol <e, VA ^4011 RE: Purchase of Alley between Marshall Ave and Campbell Ave Dear Mr. Leftwich, Thomas Soramo, on behalf of Eric and Patti Mills, has informed us that the Mills would Like to purchase the unused alley that is adjacent to the rear of our house at 705 Marshall Ave, They are doing this in order to re- landscape to protect their house `nom further water damage and to use this per or the alley for off- street parking. We understand that they will grant us unrestricted access to our back property I.ne ir. exchange for our approval of this purchase. We be'ieve that purchase and private upkeep of the aCey will benefit the neighborhood. Therefore, we approve the purchase of this land by The So:�eno Group or, behalf of Eric and Part Mies S�nccrely, Phoerr.a Holdings, LLC 705 Marshall Ave SW � � }: I � ©��\ »\lei � ©��\ PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE All public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All applications are available for review in the Planning, Building, & Development office, Room 166,215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold a public hearing on January 9, 2017, at 1:30 p.m., or as soon as the matters may be heard, to consider these requests: Application from Tom Soranno on behalf of Eric and Patti Mills to vacate an approximately 960 square foot portion of an alley that extends from 7th Street, S.W., to 8th Street, S.W., just north of and parallel to Marshall Avenue, S.W., with the portion to be vacated sited between and adjacent to the entirety of Official Tax Map Nos. 1113218 and 1113219, and a portion of Official Tax Map No. 1113209. Proposed amendments to Chapter 36.2, Zoning, of the Code of the City of Roanoke, (1979), as amended, by amending and reordaining, adding or deleting the following code sections to update, clarify and make the City's zoning ordinance easier to use for its citizens, and to make the City's zoning ordinance consistent with state code, such amendments not constituting a comprehensive rezoning or change of any densities that would decrease permitted density in any district, unless otherwise noted: Section 36.2 -333, Floodolain Overlay District (F), to amend the definition of Historic Structure to no longer require that certain structures be listed on a local inventory of historic places that have been certified either by an approved state program or determined by the Secretary of the Interior, or directly by the Secretary of the Interior in certain states, and to include structures individually listed on the city inventory of historic places; to add the definition of Post -FIRM Structure for structures built or substantially improved on or after November 14, 1981; to add the definition of Repetitive Loss Structure for certain structures that have been damaged two or more times in a 10 -year period; and to amend the definition of Substantial Improvement to include certain structures which have undergone cumulative improvements over a 5 -year period and to include repetitive loss structures, or structures that have incurred substantial damage regardless of the actual work performed; while removing the exclusion from the definition of Substantial Improvement Hint certain work on historic structures must fully comply with applicable requirements unless documentation is provided by the Secretary of the Interior or State Preservation Officer that certain changes will result in the removal of the structure from the National Register of Historic Places or the state inventory of historic places; to correct an incorrect reference related to an internal cross - reference in Sec. 36.2- 333(d)(2)(A); and to revise the tloodplain overlay district, specifically the A Zone, to correct the applicable height for elevating or flood proofing a structure by changing the height from 18 inches to 24 inches and to remove a requirement of certain hydraulic analyses because it is not necessary; and 2. Section 36.2 -411, Gasoline stations, to add landscaping requirements for the street frontage of a gasoline station in the CG, CLS, and I -1 Districts. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid request on January 17, 2017, at 7:00 p.m., or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled hearing. Stephanie M. Moon Reynolds, MMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold public hearings on January 11, 2017, at 1:00 p.m., or as soon as the matters may be heard, to consider these applications: Application from Judith B. Manspile for property located at 2530 Dorchester Drive, N.W., bearing Official Tax No. 2260630, zoned R -7, Residential Single - Family District, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to establish a family day home on the property. Application from Harrison O'Marde and Ann Wilder for property located at 1217 Peters Creek Road, N.W., bearing Official Tax No. 2770801, split -zoned R -7, Residential Single - Family District, and RMF, Residential Multifamily District, with conditions, with an RCC, River and Creek Corridors Overlay District, zoning, and an F, Floodplain Overlay District, zoning, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to establish an agricultural operation on the property. Application from Terry L. St. Clair for property located at 0 Sleepy Drive, N.E., bearing Official Tax No. 7140108, zoned 1 -1, Light Industrial District, for a special exception pursuant to Section 36.2 -322, Zoning, Code of the City of Roanoke (1979), as amended, to establish an outdoor storage lot on the property. Application from Barry C. Bellamy for property located at 808 5th Street, S.W., bearing Official Tax No. 1020602, zoned CN, Commercial- Neighborhood District, for a variance pursuant to Section 36.2 -316, Zoning, Code of the City of Roanoke (1979), as amended, to permit the creation of an additional dwelling unit on the property that would exceed the density allowance for the district. Application from Barry C. Bellamy for property located at 441 Mountain Ave., S.W., bearing Official Tax No. 1020613, zoned CN, Commercial - Neighborhood District, with an H -2, Historic Neighborhood Overlay District, designation, for a variance pursuant to Section 36.2 -316, Zoning, Code of the City of Roanoke (1979), as amended, to permit the subdivision of the property to create a lot that is smaller in size than the minimum lot size required for the district. Tina M. Carr, Secretary, City Board of Zoning Appeals Please publish in newspaper on Tuesday, December 27, 2016, and Tuesday, January 3, 2017. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Board of Zoning Appeals Planning, Building & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1330 tina.carr @roanokeva.gov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 RECEIVED JAN 0 9 2017 CITY OF ROANOKE PLANNING BUILDING 8 DEVELOPMENT CITY OF ROANOKE - PDV Ann Tina M. Can 215 CHURCH AVE ROOM 166 ROANOKE, VA 24011 The Roanoke Times Roanoke, Virginia Affidavit of Publication Account Number 6011439 Date January 03, 2017 M Size 01 Total Cost /09/201] Legal Notices PUBLIC HEARING NOTICE Date Category Description PUBLIC HEARING NOTICE All 1 x202 L 1,912.24 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a dally newspaper published in Roanoke, In the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE P was published in said newspapers on the following dates: 12/27, 01MM017 The First insertion being given... 10272016 Newspaper reference: 0000453999 Illing Re resentag Sworn to and subscribed before are this Tuesday, January 3, 2017 ow Notary Pu 1 State of Virginia , u City /County Roanoke I �c ' My Commission expires l °i3n!� "' 'o W2 No - Y MM ,.�3gj1$ X RE - __ " THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE PUBLIC NEARING NOTICE All Wbllc hearings advertised herein win he held in the Ole Council Chambe5 foods Mw. Room 450, Rod CNOMh Aftel W1 BuIIdROanmke, Argldz. All appNCallons are available ftr revkw In the Planning, BiiMing. & oeveldPment offica. Boom 166, 315 Ckurth Arenue, S.W., Romake. vhglnia The City of RWWW Planning Commission will hold A noblIC hear,, re "'Amply 9, 2017, at 1:30 p.m. or As soon as me matters may to head, to considartheseregoests: appIIW11W form Tam Soranno on behett of Ellc and Pem MNIS m vacate At ,Man of AneY that eteends hem TN Strte4 SW.. Or Bob 56ee1. 5.W, No Wdh of and Parallel to Marshall ve[aled sites be ttv eeO ads aalacmt M 111321& and 1132219, aN a porllOn o Official Tax MaP No. 111 RW. of the actual I while removing mm the LeOnlWn momvement mat . to an 363 the a appllc'tbn hour e "Wlh m e0S L Icable b I m s specal Rearedfig. Wagner m Section 1. eWiremenl ro1,:, reGein hyJreuilc analyses became it is not rece59ry; and 1. Whom 362111. Candidly stations, demshes, homage of irAga aline sNibn Inure CG, CIS. ads PI0lsirrcis. Tina M. Can, Secretary . CAR Planning CROUTI aloe City Council will bold a public bearing Up the aforeswe request on January 17. 2017, at TAX) ism., or as An as the matter may the Ward. In DO, City C.I., CNand ,buds near, Roam AM. N el C. Taylor MunlClpal Bulldmg, Its Church Av rd, S.W.. Roanoke, vmChra. Any person ago a disabiriry requiring any sped, accmnmod'tIW m attend or partagod' in Me heal should contact Use City Carts office at (540) M.Z%l at least five Oats Prior to the sthzduled Haring. S..Mde M. MMO Reynolds, MMQ City Clerk Rovionsida EIIRII,h ao notdoor storage lot on the Property. Apphmnon from DAM C. Bellamy rot imports Incand at M 5th Street. S.W.. bearing OOICW Tax No. 1020602, d CN, CananercMFNelgBhmha'ld olsuht for A variance pmWant m ,.,On MI-316. Zomng. CA@ of the "of R vol (1919),- ameiMW m permit !be Creation of an Md!t l damn, uAt mR OR Presents, mat would exceed the densty allowance for the disenc4 Application from Barry C. 9ellamY for S M heOallo511 .. agMnl Tax 01WS, coned CN, CmmnertMl- Nelghbmhaod District Arch an N8, historic wofihborhomd Notes District, des In Section 3, Its, Zooms.e00011 of the City of sl n� p ,nand Needoo of he dY SManrme m o let esm mi s ce regalkedskr the RmcL Tina M Car, SecnWY, Cl, Wood of Zonir,Appgwl (453995) Old Southwest, Inc. 641 Walnut Ave SW Roanoke, VA 24016 www.oldsouthwcsC , org December 16, 2016 To Whom It May Concern. The Old Southwest neighborhood is very excited to have new neighbors in our community Erie and Patti Mills located at 5117111 Street SW. They have purchased a historic property that has been recently renovated, restored, revitalized and saved for future generations. The organization of Old Southwest, Inc. has recently learned that the Mills would like to purchase the alleyway that borders their property for their personal use. On behalf of Old Southwest, Inc. we have no objection and support the Mills' request. Respectfully / Tim Taylor 2016 Vice President Old Southwest, Inc. CITY OF ROANOKE OFFICE OF THE CITY CLERK _ 215 Church Avenue, S. W., Room 456 R.anoke, Virginia 24011 -1536 T0,1 ... nc (5411)853 -2541 Fnx: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MM( L -nmil: elerk(urommkevn . gnv CECELIA F. MCCOY ('it, ('i,. k Deputy City Clerk C'ECELIA T. WE06, CM(' March 21, 2017 Assistant Deputy City Clerk Maryellen F. Goodlatte, Attorney Glenn, Feldmann, Darby & Goodlatte P. O. Box 2887 Roanoke, Virginia 24001 -2887 Dear Mrs. Goodlatte: I am enclosing copy of Ordinance No. 40783- 032017 rezoning certain properties located at 1001 Williamson Road, S.E, 0 TO Street, S.E., and 0 Albemarle Avenue, S.E., respectively, from D, Downtown District, to 1 -1, Light Industrial District, subject to certain proffered conditions as set forth in the Zoning Amendment Amended Application No. 1 dated January 20, 2017. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 20, 2017; and is in full force and effect upon its passage. Siinncc('erely, M. Y Stephan ire Moon Rs, MJIL City Clerk Enclosure James R. Cherney, President, Chemey Development Company, Inc., 5460 -28 Shattalon Drive, Winston - Salem, North Carolina 27106 Community Hospital of Roanoke Valley, P. O. Box 12385, Roanoke, Virginia 24025 Carilion Clinic Properties, LLC, P. O. Box 12385, Roanoke, Virginia 24025 -2385 Comfort Services, Inc., P. O. Box 12461, Roanoke, Virginia 24025 FAN Convenience, LLC, 909 4th Street, S. E., Roanoke, Virginia 24013 PTOW Properties, LLC, 21 Highland Avenue, S. E., Suite 200, Roanoke, Virginia 24013 T R 10, LLC, 1253 Gardeners Lane, Montvale, Virginia 24122 Press Press Merch LLC, 128 Albemarle Avenue, S. E., Roanoke, Virginia 24013 Maryellen F. Goodlatte, Attorney Glenn, Feldmann, Darby & Goodlatte March 21, 2017 Page 2 c: Burke Hatcher, LLC, 3017 Northridge Road, Hardy, Virginia 24101 KNI Investments, LLC, 315 Albemarle Avenue, S. E. Box 3, Roanoke, Virginia 24013 Norfolk Southern Railroad, Craig Huffman — Property Agent, Three Commercial Place, Norfolk, Virginia 23510 Lynda & Sherry, LLC, 102 Albemarle Avenue, S. E., Roanoke, Virginia 24013 Walters, LLC, 115 Albemarle Avenue, S. E., Roanoke, Virginia 24013 Terry Huxhold, 1125 16" Street, S. E., Roanoke, Virginia 24013 Don Brown, 1253 Gardeners Lane, Montvale, Virginia 24122 Seth Walters, 115 Albemarle Avenue, S. W., Roanoke, Virginia 24013 Nicole Harris, 1606 Stewart Avenue, S. E., Roanoke, Virginia 24013 Richard White, 102 Albemarle Avenue, S. W., Roanoke, Virginia 24013 William Poe, 1525 West Drive, S. W., Roanoke, Virginia 24015 Sam Long, 3118 Hubbard Road, S. W., Roanoke, Virginia 24018 Douglas Meredith, 102 Albemarle Avenue, S. W., Roanoke, Virginia 24013 Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Ian Shaw, Agent, City Planning Commission Tina Carr, Secretary, City Planning Commission IN TI Ili COUNCIL OF] 1II1 CITY OI' ROANOKE, VIRGINIA 'rhe 20th day of March, 2017. No. 40783 - 032017. AN ORDINANCE to rezone certain properties located at 1001 Williamson Road, S.E, 0 (zero) 3 "' Street, S.E., and 0 (zero) Albemarle Avenuq S.E., Gom D, Downtown District, to 1 -I, Light Industrial District, subject to certain conditions proffered by the applicant; and dispensing with the second reading of this ordinance by title. WHEREAS, Chancy Development Company, Inc., has made application to the Council of the City of Roanoke, Virginia ( "City Council "), to have the properties located at 1001 Williamson Road, S.E, 0 (-zero) 3'a Street, S.E., and 0 (zero) Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021504, 4021505, and 4021507, respectively, rezoned from D, Downtown District, to 1 -1, Light Industrial District, subject to certain conditions; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on March 20, 2017, after due and timely notice thereof as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Co nt prch ensive Plan, and f he matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject properly, and for those reasons, is of the opinion that the hereinafter described properly should be rezoned as herein provided. T IEREFORF, 13F; IT ORDAINED by the Council of the City of Roanoke that Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Official Tax Map Nos. 4021504, 4021505, and 4021507 located at 1001 Williamson Road, SL, 0 (zero) 3`s Street, S.E., and 0 (zero) Albemarle Avenue, S.F.., respectively, be, and are hereby rezoned from D, Downtown District, to I -1, Light Industrial District, subject to certain conditions proffered by the applicant, as set forth in the Zoning Amendment Amended Application No. 1 dated January 20, 2017. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: r • �•��D_srAJI�Y City Clerk- Rezone with proffers -109 WmsorI .o 2 ®.. March 8, 2017 Members, Roanoke City Council 215 Church Avenue, S.W., Room 452 Roanoke, Virginia 24011 Re: Proposed rezoning of property at 1001 Williamson Road Tax parcels 4021504, 4021505 and 4021507 Dear Mayor Lea, Vice -Mayor Price and Members of Council We write to express the support of Downtown Roanoke, Inc. ( "DRI ") to the requested rezoning of the above property. The property, which had been the site of Shepherd's Auto Supply for decades, has been vacant for many years. We have seen the development plan and the elevations which the applicant has proffered and find both the self - storage use and the building to be very appropriate, very attractive, and a welcome addition to the neighborhood. The building and the use will complement all the activity and development which has been underway in downtown Roanoke and which DRI has championed. Given how long this property has languished on the market and the negative impacts that a vacant building has on its surroundings, we urge you to approve this well - developed rezoning request. DOWNOKE, INCflyWorkman Pnt and CEO 213 Market Street • Roanoke, VA 24011 • 540.342.2028 • FAX 540344 1452 v✓ww_downtownroanokeorg • dri @downtownroanoke.org CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 20, 2017 Subject: Application by Cherney Development Company, Inc., to rezone property located at 1001 Williamson Road, S.E., 0 (zero) 3rd Street, S.E., and 0 (zero) Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021 504, 4021 505, and 4021507, respectively, from D, Downtown District, to 1 -1, Light Industrial District, with conditions. Recommendation The Planning Commission held a public hearing on Monday, March 13, 2017. By a vote of 5 - 0, with Commissioner Katz recusing, the Commission recommended approval of the rezoning request, finding that the Amended Application No. 1 is consistent with the City's Comprehensive Plan, South Jefferson Redevelopment Area Plan, and Zoning Ordinance as the subject property, as conditioned, will be developed and used in a manner appropriate to the surrounding area. Application Information Request, Rezoning with Proffered Conditions Owner: Trio, L.L.C. Applicant- Cherney Development Company, Inc. Authorized Agent: Maryellen Goodlatte, Glen Feldmann Darby & Goodlatte City Staff Person: Katharine Gray, Land Use and Urban Design Planner Site Address /Location: 1001 Williamson Road, S.E., 0 (zero) 3rd Street, S.E., and 0 (zero) Albemarle Avenue, S.E. Official Tax Nos.: 40215 04, 4021505, and 4021507, respectively Site Area: 1.48 acres Existing Zoning D, Downtown District Proposed Zoning: 1 -1, Light Industrial District, with conditions Existinq Land Use: Vacant building Proposed Land Use: Self- storage building with possible business service establishment Neighborhood Plan: South Jefferson Redevelopment Area Plan Specified Future Land Use: Commercial Filing Date: Original Application: December 23, 2016 Amended Application No. 1:January 20, 2017 City Design Building location and design should be considered as important elements of the streetscape and should be used to define the street corridor as a public place, especially at major intersections. The South Jefferson Redevelopment Area Plan recognizes the need for redevelopment of the majority of the property within the plan area due issues including deteriorated and dilapidated structures, obsolete layout /faulty arrangement of design, and flood hazards. Relevant policies and action items in the neighborhood plan include: Statement of Goals and Objectives: The primary goal of the Redevelopment Plan is to provide for private reinvestment and economic growth through redevelopment by private enterprise. The project will serve to foster positive economic development through a staged process of public /private redevelopment and /or rehabilitation throughout the entire area and along key corridors connecting to the downtown. Also, the project will provide for an urban development pattern that mitigates environmental risk, one that is compatible with the surrounding commercial and residential districts. • Require owners of existing properties not to be acquired to extend the structure's useful life through reconstruction and /or rehabilitation, replace deteriorated and obsolete buildings, provide for flood mitigation and hazard remediation and compatible property uses with the Redevelopment Plan. • Provide for flood impact reduction and environmental hazard remediation through physical improvements within the public space, development contracts, and mitigation and remediation requirements for private development. Goal: Make best use of the area's location and urban character to provide for an orderly development framework. • Ensure greater compatibility and connectivity of the Redevelopment Area's developments with the surrounding neighborhoods. The South Jefferson Redevelopment Area Design Guidelines specify the design and materials of new buildings within the plan area. The area is divided into three distinct districts with each district reflective of a different area character. The property is located within "The Crossings" district. Relevant policies and action items in the design guidelines include: The Crossing Originally developed with transportation and warehousing in -mind, a village developed at the crossing of two railroads, the Virginian, and the Norfolk & Western. Over a dozen transportation- oriented structures were developed, including warehouses, a streetcar barn, a railroad terminal, switch buildings and two elegant bridges over the railroads. In discussions with software developers, the soft -type and rustic space of the old warehouses could be a resource for young people who want loft space for flexible development. Some warehouses could qualify for special financial incentives, increasing their rehabilitation potential with significant investment tax incentives. The architecture of "The Crossing" should reflect the warehouse qualities and the under - the - bridge ambiance of this area. Simple square expressive brick forms should predominate, punctuated by simple appurtenances. Jack -arch windows, vehicular entrances, arches and other simple brick structures should supplement the existing resources. The site work of "The Crossing" area should reflect its simple counter- point to the more refined campus and downtown beyond. Overhead utilities, railroad themed lights, and other utilitarian appurtenances of warehouses should predominate. Height: The maximum height for buildings located in The Crossing is 120 feet. Building Materials: Structures should exhibit brick and steel, large warehouse -style modulation based on service functions. Large door openings are preferred, as well as large simple windows, with jack arches and arches, and dark colored roofs. Natural exposed metal may be used as approved by RRHA. The rezoning, with conditions, will allow the use of the property in a manner appropriate to the surrounding area with a form designed to reflect the simple warehouse characteristics appropriate to the area. Public Comment Summary Mr. E. Duane Howard, 1 221 6th Street SE, wrote to question the public notice of the rezoning request. He stated that he is concerned with the proposed change since it is the prime gateway entrance to Southeast. He stated that potential growth from the Carilion expansion should require this land to be reserved for businesses that will have employees within walking distance to his southeast neighborhood. He stated that the southeast portion of the City already has a storage facility. Planning Commission Work Session (January 6 201 7) The following items were discussed in the Planning Commission Work Session and should be addressed for compliance with City policy and ordinances. RRHA's comments on this application are as follows: o The elevations of the building comply with the guidelines overall o We would like to see a metallic look to the metal finishing that is on each elevation as opposed to the current blue finish. This would give the building a more industrial look in keeping with the Crossing District. The proposed East Access to the development is located only 150 feet north of the traffic signal at Albemarle. Given the existing traffic on Williamson Road, we recommend making.this access exit only to minimize the potential for traffic to build up and blocking the signal at Albemarle. The proffered site plan shows an existing gravel area to remain in the panhandle portion of the lot. What is the purpose of the gravel area? Typically, if a site is redeveloped, all nonconformities are addressed. If this is to remain as gravel parking for the adjoining use, we suggest that this property be removed from the rezoning. If the area is going to be used as part of this development, it should be labelled as to how it will be used and should be developed consistent with the current use, dimensional and development standards of the zoning ordinance. The Applicant subsequently provided traffic analysis data to fully address the concern regarding the entrance and exit onto Williamson Road. The applicant then filed Amended Application No.1 clarifying the purpose of the gravel area to remain is only as existing offsite parking and any changes would be required to conform to current code. Conclusions and Recommendations: As previously noted, the property is part of an industrial, commercial, and vacant property area that has been purposed for redevelopment for many years. As part of the southern fringe area of downtown, it is important that the development reflect the character of commercial form standards within our multipurpose district regulations. The rezoning to 1 -1, with conditions, will allow the self - storage building use while respecting the urban form desired for such an area. The proposed uses and form are appropriate for this transition area between the more core downtown area along Jefferson and the industrial uses to the east. Planning Commission Public Hearing (February 13. 2017 Planning Commission questioned the public notice for the rezoning application. Staff noted that the application is posted on the Planning Commission webpage upon receipt. Any citizen that has signed up to receive Planning Commission news is notified of the posting at that time. A courtesy notice is then sent out to neighborhood leaders and Leadership College participants regarding the application posting. Closer to the Planning Commission Public Hearing, a legal advertisement runs twice in the Roanoke Times, the property is posted with a notice, and letters regarding the rezoning request are mailed to all adjoining (those whose property physically touch this property) property owners. Mr. Doug Meredith, business owner located at 102 Albemarle Avenue adjacent to this property, stated that he supports the project as proposed. He stated that ever since the existing building was vacated, there has been an increase in transients and undesirable issues in their area. He looks forward to having this new neighbor. Mr. Richard White, business owner at 102 Albemarle Avenue adjacent to the property, stated that the property has been vacant for a number of years with many unauthorized visitors and that the maintenance of the building has been less than desirable. He is in favor of the development. Mr. E. Duane Howard, 1221 6th Street SE, stated that he is heartbroken about the proposed rezoning and that most of Southeast is not aware of the proposed rezoning. He stated that he is disappointed that City staff has not used foresight to think about the impact on drawing new residents and people into Southeast. He stated that it is a terrible misuse as all of downtown is walkable from this proposed site and that the proposed change does not benefit Elmwood Park, benefit the Greenway, or improve Southeast. He stated that with the several medical buildings within a block of this building, the new development at Carilion Research Park, and the thousand young adults that will be coming with the Virginia Tech School of Medicine, that this property should have a better use. As the closest gateway entrance to Southeast is Albemarle Avenue, he proposed the City buy the property to enable a new spin -off company growing from Carilion's development to locate on the property. He stated that Southeast already has mini - warehouse storage facilities and a self - storage building within 1 -112 miles of downtown and that this would oversaturate the market. City Council Public Hearing (February 21 2017) City Council remanded the application to Planning Commission Planning Commission Public Hearinq (March 13. 2017 Planning Commission questioned if the possibility of the subject property being included in the Innovation Corridor would change staff's recommendation on the proposed zoning amendment application. Staff noted that the City's Economic Development Department is part of the Innovation Corridor team and that they support the application as submitted. Mr. Richard White, business owner at 102 Albemarle Avenue adjacent to the property, stated that the property has been vacant for a number of years, is deteriorating, and is frequented by vagrants. He stated that the project would be a good addition to the area and that he approves of the development. Mr. Doug Meredith, business owner located at 102 Albemarle Avenue adjacent. to this property, stated that his comments are similar to Mr. White's and that he supports the project as proposed and hopes it will move forward. kept igoj�l�v-,� Kermit Hale, Chair City Planning Commission Chris Morrill, City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney L.D. Brown, Trio, L.L.C. Jim Cherney, Cherney Development Company, Inc. Maryellen Goodlatte, Glen Feldmann Darby & Goodlatte Depadmenl of Planning, Building and Development JAN 8 0 2017 Roan 166, NOW C. Taylor Munidpal Building 215 Church Avenue, S.W. CITY OF ROANOKE Roanoke, Vagina 24011 PLANNING BUILDING $ Phone: (540) 853 -1730 Fax: (540) 853-1230 DEVELOPMENT Date: JanGarV 20, 201 Submittal Number: Amendment No. t 'Legluekt-Icele"I'llonat ❑ Rezoning, Not Otherwise Listed El Rezoning, Conditions[ ❑ Remning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay Dis iia Pr.opetty womenoe: w 11 ROANOKE sick Here to P—ft ❑ Amendment of Pmffwed Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Address: 1001 Williamson Road, S.E.; 03rd Street, S.E.; and 0 Albemarle Avenue, S.E, Roanoke, VA Official To No(s).: 4021504; 4021505; and 4021507 Existing Base Zoning: ❑ Nth Conditions (If multiple zones, please mentally enter all districts) D, Downtown ❑x Without Conditions Ordinance No(s). for Existing Conditions (If applicable): Requested Zoning: I -1, Light industrial �� ❑ With Conditions Proposed Self - Storage Building E] Without Conditions Land Use: I!lop @1Jy OwneY IMennafj�; Name: rlo, L.L.C. Phone Number. +t (540) 3148459 Address: 1253 Gardeners Lane, Montvale, VA 24122 E -Mail: Idbrown1253 @yahoo.com Property Owner's Signature: App lieant jWo ttgill on,_(ij_ AIMVAt horn- gwnirl. Name: lCherney Development Company, Inc. Phase Number'. +1(336)362 -3003 Sha[[alo i - Salem, NC 27106 E -Mall: 'chemey@cherneydevel pnnentcon Appl' nes Signs re: 491jilitifted AgURUA&Mil APRIIG.abl6)1 Phone Number: +1 (6401224- &000 /Name: IMaryellen F. Goodlatte, Esq. Address: Glenn, Feldmann, et al ., P. O. Box 2887, Roanoke VA 24001 -2887 E -Mall: mgoodlatte @glennfeldmann.<om AOL'am acla, F E ctt1 Authorized Ageril Signature: ROANOKE [ Completed application form and checklist. Exj Written narrative explaining the reason for the request. [ Metes and bounds description, ff applicable. [ Filing fee, [ Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. [ Written proffers. See the City's Guide to Proffered Conditions, Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as n 'development plan' if proffered. ❑ Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. ❑ Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance. Amended development or concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures, ❑ if applicable. ❑ Written proffers to be amended. See the City's Guide to Proffered Conditions. ❑ Copy of previously adopted Ordinance. ❑ Amended development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. ❑ Copy of previously adopted Ordinance. ❑ Amended comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the City's Zoning Ordinance. ❑ Copy of previously adopted Ordinance. ❑ A Traffic Impact Study in compliance with Appendix B -2(e) of the City's Zoning Ordinance. ❑ Cover sheet. ❑ Traffic impact analysis. ❑ Concept plan. ❑ Proffered conditions, if applicable. CI Required fee. 'An electronic copy of this application and checklist can be found at www.roanokeva.gov /pbd by selecting'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. NARRATIVE PROPERTY ADDRESS: 1001 WILLIAMSON ROAD, SE; 0 3RO STREET, SE, AND O ALBEMARLE AVENUE SE TAX PARCEL NOS. 4021504, 4021505 AND 4021507 ACREAGE: 1.48 ACRE APPLICANT: CHERNEV DEVELOPMENT COMPANY, INC. OWNER: TRIO, L.L.0 Cherney Development Company, Inc. ( "the Company ") wishes to bring its successful model of urban design self = storage units to the parcels on Williamson Road which are the subject of this rezoning application. The building on the property, formerly an automobile parts supply company, has been vacant for years. The proposed redevelopment of the property, which would involve the demolition of the outdated and unsafe structure, would meet current floodplain development requirements, and would enhance this segment of Williamson Road by incorporating design guidelines of both the City's Urban Design Manual and the South Jefferson Redevelopment Area of the Roanoke Redevelopment and I lousing Authority as they have been reflected in recent area developments. As illustrated on the proffered elevations, urban design self - storage units are architecturally pleasing, multi -story buildings comprised mostly of interior, climate - controlled modules serviced by elevators. The proposed building would be three stories in height, climate controlled, served by elevators, and contain approximately 56,000 leasable square feet. Sizes of the modules vary and can be customized to accommodate larger storage needs. Potential exists for an overnight delivery counter'office (such as Federal Express, or UPS) on the ground floor which would complement the self-storage use in the balance of the building. Building materials include brick, glass, and mixed metal panel cladding. The Company has developed and operated eight similarly sized self - storage buildings in the DC metro area, as well as a larger self-storage drive -in facility — approximately 100,000 leasable square feet in size -- in Winston - Salem, North Carolina Its target market consists of apartment dwellers — principally millennials — who need convenient and frequent access to storage. With the large number of living units in and around downtown Roanoke, the Company wishes to take its experience to this underperforming area which has been targeted by the Roanoke Redevelopment and Housing Authority (the "Authority') for special emphasis. The property is located in "The Crossings" section of the South Jefferson Redevelopment Area. Because the property is within a redevelopment zone of the Authority, no building permit can issue until the Authority approves the site development plan for the property. In its comments to staff, the Authority has expressed a preference for a metallic look to the metal finishing on the elevations rather than the blue finish as is currently shown. Should the Authority require such a change during the comprehensive site plan review and app (�vaI.. G ET� tllgl„p( nge in color will be made. JAN 2 0 2017 CrrY OF ROANOKE PLANNING BUILDING B DEVELOPMENT As delineated on the proffered development plan, the majority of the property is within the floodplain. To meet floodplain development requirements, the majority of the site will be raised an average of 2 -3 feet. Since that portion of Williamson Road which borders the site is lower in elevation than the existing building, the proposed building's finished floor will be elevated 5 feet above street level. The proposed project will consist of demolishing and removing all the impervious cover and redeveloping the site as shown on the development plan. The proposed conditions will have equal to or less impervious cover than the existing conditions therefore reducing the impacts on stormwater infrastructure downstream. All proposed improvements will be designed and constructed in accordance with the City of Roanoke stormwater management ordinance. To address comments by staff as to the proposed use of that portion of the site bearing the development plan note "existing offshe parking area to remain ", this is to confirm that the applicant plans no physical changes to that portion of the site. That area has been used as off -site parking for nearby buildings and will continue to be used for that purpose. In the future, the applicant may seek to reconfigure that portion of the site in order to add a building for additional storage needs. Such a change would require the applicant to request a modification of the zoning conditions it now seeks to impose on the property. And, in the event that the off -site parking area is upgraded in the future, the applicant understands that such an upgrade would need to comply with then - current codes. Self- storage facilities are small traffic generators. This project will approximately generate 200 trips per day and 30 trips per hour. Since these amounts are less than 1,000 trips per day and 100 trips per hour, no traffic study is planned. Comparing these traffic generations to the prior use of automobile parts sales, the amount of traffic generated for the self - storage building will be less than the prior use. Overall, this results in effectively having less impact to existing traffic along Williamson Road. The proposed use will generate truck delivery traffic. The site design allows truck movements in and out of the site without having to back in Williamson Road. Recent text amendments to the City's Zoning Ordinance recognized a self - storage building as a new use worthy of inclusion. That use is permitted of right in the I -1, light industrial, zoning district, which adjoins the property. The Company is seeking to conditionally rezone the property from the D (downtown) zoning district to the I -1 zoning district. The proffered conditions reflect the fact that the property is at the edge of the Downtown zoning district. Consequently, the permitted uses are restricted to uses permitted of right in both the D and the I -I zoning districts plus the self - storage building use. Except for the self - storage building use, then, no other use can be made of the property other than uses already permitted of right. The growth in the number of apartment dwellers in downtown Roanoke has created a need for storage. Sophisticated urban residents expect to be able to meet their storage needs in a leading edge facility designed to fit how and where they live. The proposed redevelopment of this parcel not only meets those needs but also addresses the goals of the Authority as it seeks to upgrade and update this portion of Williamson Road. City of Roanoke 215 Church Avenue Roanoke, Virginia 24011 Attention: Planning Department Re: Proposed rezoning of property at 1001 Williamson Road Tax parcels 4021504, 4021505 and 4021507 Ladies and Gentlemen As a property owner directly impacted by the proposed rezoning of the property described above, we write to evidence our full support of the request. For years, the building which occupies the bulk of the property has been vacant Our property (tax parcels 4021508 and 4021503) directly adjoins the property which is the subject of the rezoning. We have seen both the concept plan and the elevations and welcome the proposed development. As a professional surveyor, I am particularly aware of the challenges inherent in redeveloping a property in the floodplain. That's one of the reasons why I am so pleased to see this development. Allowing this needed use close to downtown will bring positive activity to this area, which should not only benefit the City and those who will use the self - storage building, but will also improve the neighborhood and enhance property values. Thank you for taking our concerns in account. LYNDA & SIMRRY, LLC 5 By: D las eredith RECEIVED JAN 2 0 2017 CITVOFROANOKE PI AnmlMr: SIADING & 11 1H 0P4'11 N I PROFFERS TO BE ADOPTED ON ROANOKE CITY TAX PARCEL NOS. 4021504, 4021505 AND 4021507 1. The property shall be used only for the following uses: The following uses which are permitted of right in both the D and 1 -1 zoning districts: i. Business service establishment, not otherwise listed; ii. Financial institution; iii. Laboratory, dental, medical, or optical; iv. Laboratory, testing and research; V. Office, general or professional; Vi. Office, general or professional, large scale; Vii. Animal hospital or veterinary clinic, no outdoor pens or runs; viii. Caterer, commercial; ix. Outdoor advertising sign; X. Studio /multimedia production facility; xi. Bakery, confectionary, or similar food production, retail; xii. Dry cleaning and laundry pick -up station; xiii. General service establishment, not otherwise listed; xiv. Internet sales establishment; xv. Motor vehicle rental establishment, without inventory on -site; xvi. Retail sales establishment, not otherwise listed; xvii. Commercial printing establishment; xviii. Workshop; xix. Amphitheater; xx. Eating establishment; xxi. Eating and drinking establishment, not abutting a residential district; xxii. Entertainment establishment, not abutting a residential district; xxiii. Microbrewery or microdistillery not abutting a residential district; xxiv. Park or playground xxv. Recreation, indoor; xxvi. Artist studio; xxvii. Educational facilities, business school or nonindustrial trade school; xxviii. Fire, police, or emergency services; xxix. Government offices or other government facility, not otherwise listed; xxx. Post office; xxxi. Limousine service; xxxii. Broadcasting studio or station; RECEIVED xxxiii. Utility distribution or collection, basic; xxxiv. Wireless telecommunications facility, stealth; and JAN 2 0 2017 xxxv. Accessory uses, not otherwise listed. CITY OF ROANOKE b. The following additional use: PLANNING BUILDING 8 xxxvi. Self - storage building DEVELOPMENT 2. The property shall be developed in substantial conformity with the Development Plan dated January 18, 2017 made by ArchStudio7, PLLC and Parker Design Group, Inc. entitled "Self Storage Building Development Plan for Chemey Development Company, Inc., City of Roanoke, Virginia" (the "Development Plan"), subject to such changes we may be required by either the City of Roanoke or the Roanoke Redevelopment and Housing Authority during the comprehensive site plan review and approval process. 3. The self - storage building depicted on the Development Plan shall be constructed in substantial conformity with the elevations dated December 23, 2016 made by ArchStudio7 entitled "Conceptual Elevations" Self Storage Building for Chemey Development Company, Inc., City of Roanoke, Virginia ", subject to such changes as may be required by either the City of Roanoke or the Roanoke Redevelopment and Housing Authority during the comprehensive site plan review approval process. 4. Trucks accessing the property shall not use Williamson Road in order to back into any loading or unloading area. RECEIVED JAN E 0 2017 CITY OF ROANOKE PLANNING BUILDING B DEVELOPMENT Conceptual oe a oS ; §, \])\ § g } \ }]! U M LIJ , r!. Conceptual Elevations archSTUDIOy� -1 arch5TDD107, PLLC mwn�s.. 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(_� _ 8 rtm,em Rae.3 6ENLHMAFH MAG NAIL o, S.nw uma,mpp% Sib °fd35 W lk P,M1Jnp Rpuhem,M 1pn5p.N3Fb,11M]o Me55 OUSTING CURB USED %2'23 .'- f'°'x' ♦IO.W4YUmanxee rza rocua TO BE USED FOII -- T — _ RI bm.tG6Pw, vmnwc _ Ndpa� e. .e p and WILLIAMSONROAD. REM VED Ilow Maralopapcs ma..,. 50'R/W ary DFNOAxoNE ZONING DISTRICT MAP 1001 Williamson Road SE, 0 3rd Street SE, 0 Albemarle Ave SE Official Tax Parcels: 4021504, 4021505, 4021507 (respectively) ®Area to be Rezoned Zoning AD: Airport Dev CG: CommemiaLGeneral CLS: CommerciaLLarge Site CN: Commercial - Neighborhood - D: Downtown 1 -1: Light Industrial - 1 -2: Heavy Industrial - IN: Institutional - INPUD: Institutional Planned Unit Dev IPUD: Industrial Planned Unit Dev FAX Mixed Use MXPUD: Mixed Use Planned Unit Dev R -12: Res Single - Family R3: Res Single -Family R -5: Res Single -Fatuity R -7: Res Single-Famity RA: Res- Agricultural RM -1: Res Mixed Density RM -2: Res Mixed Density RMF: Res Multifamily - ROS: Recreation and Open Space _ UFr Linton Flex r Conditional Zoning N 4..r 0 100 200 Feet W 15 I"�-- I--� —I S List of Adjoining Property Owners for 1001 Williamson Road, S.E. (Tax Map No. 4021504) TAXID IMallAddress MaIICity State Zip LocalAddress City Zip Ownerl 4020801 PO BOX 12385 ROANOKE VA 24025 102 HIGHLAND AVE SE ROANOKE 24013 COMMUNITY HOSPITAL OF RKE VALLEY 4020814 PO BOX 12385 ROANOKE VA 24025 -2385 927 WILLIAMSON RD SE ROANOKE 24013 CARILION CLINIC PROPERTIES LLC 4020920 PO BOX 12461 ROANOKE VA 24025 1007 3 -1/2 ST SE ROANOKE 24013 COMFORT SERVICES INC 4021024 9094TH ST SE ROANOKE VA 24013 0THREE ONE -HALF ST SE ROANOKE FAN CONVENIENCE LC 4021025 9094TH ST SE ROANOKE VA 24013 0THREE ONE -HALF ST SE ROANOKE FAN CONVENIENCE LC 4021027 9094TH ST SE ROANOKE VA 24013 04TH ST SE ROANOKE FAN CONVENIENCE LC 4021501 21 H IGHLAND AVE SE 200 STE ROANOKE VA 24013 101 HIGHLAND AVE SE ROANOKE 24013 PTOW PROPERTIES LLC 4021504 1253 GARDENERS LN MONTVALE VA 24122 1001 WILLIAMSON RD SE ROANOKE 24013 T R 1 O LLC 4021505 1253 GARDENERS LN MONTVALE VA 24122 0 3RD 5T SE ROANOKE T R 10 LLC 4021506 128 ALBEMARLE AVE SE ROANOKE VA 24013 128 ALBEMARLE AVE SE ROANOKE 24013 PRESS PRESS MERCH LLC 4021507 1253 GARDENERS LN MONTVALE VA 24122 0 ALBEMARLE AV SE ROANOKE T R 10 LLC 4021914 3017 NORTHRIDGE RD HARDY VA 24101 1018 4TH ST SE ROANOKE 24013 BURKE HATCHER LLC 4021914 3017 NORTH RIDGE RD HARDY VA 24101 10184TH ST SE ROANOKE 24013 BURKE HATCHER LLC 4021915 315 ALBEMARLE AVE SE BOX 3 ROANOKE VA 24013 10024TH ST SE ROANOKE KNI INVEST M EN TS LLC 9999999 THREE COMMERCIAL PL BOX 209 NORFOLK VA 23510 NORFOLK SOUTHERN RAILROAD 9999999 THREE COMMERCIAL PL BOX 209 NORFOLK VA 23510 NORFOLK SOUTHERN RAILROAD List of Adjoining Property Owners for 0 Albemarle Avenue, S.E. (Tax Map No. 4021507) MailAddress MailCity State Zip LocalAddress LocalCity LocalZip Ownerl 21 HIGHLAND Ai E SE 200 STE ROANOKE VA 24013 101 HIGHLAND AVE SE ROANOKE 24013 PTOW PROPERTIES LLC 1253 GARDENERS LN MONTVALE VA 24122 0 3RD ST SE ROANOKE T R 10 LLC 128 ALBEMARLE AVE SE ROANOKE VA 24013 128 ALBEMARLE AVE SE ROANOKE 24013 PRESS PRESS MERCH LLC V4021507 1253 GARDENERS LN MONTVALE VA 24122 0 ALBEMARLE AV SE ROANOKE T R 1 O LLC 102 ALBEMARLE AVE SE ROANOKE VA 24013 0 ALBEMARLE AV SE ROANOKE LYNDA & SHERRY LLC 115 ALBEMARLE AVE SE ROANOKE VA 24013 111 ALBEMARLE AVE SE ROANOKE 24013 WALTERS LLC 115 ALBEMARLE AVE SE ROANOKE VA 24013 115 ALBEMARLE AVE SE ROANOKE 24013 WALTERS LLC Adjoining Property Owners for 0 3rd Street, S.E. (Tax Map No. 402150! TAXID MadAddress MailCity State Zip LocalAddress LocalCity Zip 4020801 PO BOX 12385 ROAN OKE VA 24025 102 HIGHLAND AVE SE ROANOKE 24013 4020814 PO BOX 12385 ROANOKE VA 24025 -2385 927 W ILLIAMSON RD BE ROANOKE 24013 4020920 PO BOX 12461 ROANOKE VA 24025 10073 -1/2 ST SE ROANOKE 24013 4021024 9094TH ST SE ROANOKE VA 24013 OTHREE ONE -HALF ST SE ROANOKE 4021025 9094TH ST SE ROANOKE VA 24013 OTHREE ONE -HALF ST SE ROANOKE 4021027 909 4TH ST SE ROANOKE VA 24013 0 4TH ST SE ROANOKE 4021501 21 HIGHLAND AVE SE 200 STE ROANOKE VA 24013 101 HIGHLAND AVE SE ROANOKE 24013 4021504 1253 GARDENERS LN MONTVALE VA 24122 1001 WILLIAMSON RD BE ROANOKE 24013 4021505 1253 GARDENERS LN MONTVALE VA 24122 03RD ST SE ROANOKE 4021506 128 ALBEMARLE AVE SE ROANOKE VA 24013 128 ALBEMARLE AVE SE ROANOKE 24013 4021507 1253 GARDENERS LN MONTVALE VA 24122 0ALBEMARLE AV SE ROANOKE 4021914 3017 NORTHRIDGE RD HARDY VA 24101 10184TH ST BE ROANOKE 24013 4021914 3017 NORTHRIDGE RD HARDY VA 24101 10184TH ST BE ROANOKE 24013 9999999 THREE COMMERCIAL PL BOX 209 NORFOLK VA )3510 9999999 THREE COMMERCIAL PL BOX 209 NORFOLK VA 23510 The Roanoke Times Roanoke, Virginia Affidavit of Publication CITY OF ROANOKE - LEV Alin Tina M. Can STEPHANIE MOON, CITY CLERK 215 CHURCH AVE, SW, SUITE 456 ROANOKE, VA 24011 Account Number 6011439 Oale March 07, 2017 Date Category Description Ad Size Total Cost 03/13/2017 Trustee Sales PUBLIC HEARING NOTICE Any public hearings advertised H, 1 x 84 L 836.08 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the Slate of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 02/28. 0310712017 The First insertion being given... 02128/2017 Newspaper reference: 0000488985 Billing Representative Sworn to and subscribed before me this Tuesday, March 7, 2017 I / Notary Pu tic BEN p,. N HFiy� •� ..... State of Virginia �� =Q'. ''NOTARY', F CitylCounty of Roanoke pus IC 064 My Commission expires k PEG. COMMISSION '. MY .433 ' * 5 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU 00; LWJ 1:�L -dOI4 t.1. PUBLIC HEARING NOTICE Any public thearings ad'erlkm herein will be heltl n [he Cily Council Chamber, fourth floor, Room 450, Noel C, Taylor Munldpal Scilding, 215 C'm Avenue, S.W., poanoke, Viga. Any applications will be available for review in the Planning, Building. & Development office, Room 166,215 Church Avenue, 5 W., Bra ndse, Virginia. The City of Roanoke planning Commission will hold a public hearing On March 13, 2017, at 130 p.m., or as consas the matter may be heard, to ider this application: coeditedns restrict land uses I to those a s which are 1 in both theD and I with the fallowing additional - storage building: slate that tarty will be developed in al conformity with lent plan dated lama, 18, et certain change, far, shall not r to back e a no loor The comprehensive use but does not in Tina M. Carr, secretary, Pay Planning Commission City Council will hold a public hearing on the aforesaid application on March 20, 2011, at 7:00 p m., Or as soon as the matter may be heard, Any person with a disability requiring any special accommodation to attend or participate in the hearing should contact the Clty, Clei amce at (5403 8538541 at least five days prior to the scheduled heard, Stephanie M. Moan Reynolds, MMC, City Clerk (488985) ��s� PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in the Planning, Building, & Development office, Room 166,215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold a public hearing on March 13, 2017, at 1:30 p.m., or as soon as the matter may be heard, to consider this application: Application by Chemey Development Company, Inc., to rezone property located at 1001 Williamson Road, S.E., 0 (zero) 3rd Street, S.E., and 0 (zero) Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021504, 4021505, and 4021507, respectively, from D, Downtown District, to I -1, Light Industrial District, with conditions. The proffered conditions restrict land uses permitted to those uses which are permitted in both the D and 1 -1 districts, with the following additional use, self - storage building; state that the property will be developed in substantial conformity with a development plan dated January 18, 2017, subject to certain changes; state that the self - storage building will be developed in substantial conformity with the elevation drawings dated December 23, 2016, subject to certain changes; and state that trucks accessing the property shall not use Williamson Road in order to back into any loading or unloading area. The land use categories permitted in 1 -1 District include commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory; with no maximum density specified and a maximum floor area ratio of 2.0. The comprehensive plan designates the property for commercial use, but does not specify density. The proposed use is a self - storage building with possible business service establishment. - Tim M. Cart, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid application on March 20, 2017, at 7:00 p.m., or as soon as the matter may be heard. Any person with a disability requiring any special accommodation to attend or participate in the hearing should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled hearing. Stephanie M. Moon Reynolds, MMC, City Clerk Please publish in newspaper on Tuesday, February 28, 2017, and Tuesday, March 7, 2017. Please bill and send affidavit of publication to: Tina M. Can Secretary to the Board of Zoning Appeals Secretary to the Planning Commission Planning Coordinator Planning, Building & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1330 tina.ca @,)roanokeva.gov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540853 -2541 c? CITY OF ROANOKE OFFICE OF'FHE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 ' "` 'I'clepkone: (540) 853 -2541 Fex: (540)853 -1145 SI'lil'IIANIE M. MOON REYNOLDS, MMC E -moil: elerk(nlroa. ke...... CEC'ELIA F. MCCOV City Clerk Deputy City Clerk March 6, 2017 CECELIA T. WEBB, CIVIC Assist.¢ Deputy CB, Clerk Maryellen F. Goodlatte, Attorney Glenn, Feldmann, Darby & Goodlatte P. O. Box 2887 Roanoke, Virginia 24001 -2887 Dear Mrs. Goodlatte: A public hearing has been advertised to be heard by the City Planning Commission on Monday, March 13 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of Cherney Development Company, Inc. to rezone property located at 1001 Williamson Road, S.E., 0 3rd Street, S.E., and 0 Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021504, 4021505, and 4021507, respectively, from D, Downtown District, to 1 -1, Light Industrial District, subject to certain proffered conditions. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, March 20, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on March 13. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, k4v�- Y),,.,1, �,C Stephanie M. Moon Reyn ds, MMC City Clerk Enclosure c: James R. Cherney, President, Cherney Development Company, Inc., 5460 Shattalon Drive, Winston - Salem, North Carolina 27106 p� CITY OF ROANOKE Comfort Services, Inc. OFFICE OF THE CITY CLERK PTOW Properties, LLC 215 Church Avenue, S. W., Room 456 _ Roanoke, Virginia 24011 -1536 KNI Investments, LLC 'l elephone: (540) 851 -2541 Lynda & Sherry, LLC Fnx: (540) 953 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -mniL derklm ruunnkeva.pev CECELIA F. MCCOV City Clerk Deputy City Clerk March 6, 2017 CECELIA T. WERR, CMC Assistant Deputy City Clerk Community Hospital of Roanoke Valley Carilion Clinic Properties, LLC Comfort Services, Inc. FAN Convenience, LLC PTOW Properties, LLC TRIO, LLC Press Press Merch, LLC Burke Hatcher, LLC KNI Investments, LLC Norfolk Southern Railroad Lynda & Sherry, LLC Walters, LLC Dear Ladies and Gentlemen: A public hearing has been advertised to be heard by the City Planning Commission on Monday, March 13 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of Cherney Development Company, Inc. to rezone property located at 1001 Williamson Road, S.E., 0 3rd Street, S.E., and 0 Albemarle Avenue, S.E., bearing Official Tax Map Nos. 4021504, 4021505, and 4021507, respectively, from D, Downtown District, to 1 -1, Light Industrial District, subject to certain proffered conditions. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, March 20, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on March 13. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sin- c'e�f ly, 1 St c a' ,w" Stephanie M. Moon Rey ' s, City Clerk Enclosure Terry Huxhold, 1125 16" Street, S. E., Roanoke, Virginia 24013 Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 40784 - 032017 repealing Section 1 of Ordinance No. 40389- 111615, adopted by City Council on November 16, 2015, retroactively to November 16, 2015; amending and reordaining Article VII. Tax on Purchase of Utility Services, of Chapter 32, Taxation, Code of the City of Roanoke, (1979), as amended, by adopting Section 32 -171, Local Water Utility Tax, retroactively to November 16, 2015. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 20, 2017; and is in full force and effect upon its passage. Sin rely, (� Stephanie M. Moon Reynolds, MC City Clerk Enclosure c: The Honorable Brenda S. Hamilton, Clerk of Circuit Court The Honorable Sherman Holland, Commissioner of the Revenue Rick Kahl, Clerk, General District Court Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Donald S. Caldwell, Commonwealth's Attorney Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Barbara A. Dameron, Director of Finance Philip C. Schirmer, P.E., L.S., City Engineer Susan Lower, Director, Real Estate Valuation Tina Carr, Secretary, City Planning Commission "� CITY OF ROANOKE OFFICE OF THE CITY CLERK _,._ 215 Cliurch Avenue, S. W., Rotnn 456 - Roanoke, Virginia 24011 -1536 '+rml�'r Telepkmrs: (540)853 -2541 Pnx: (540)953 4145 STFI'IIANIF M. MOON REYNOLDS, MMC E-nWI: elerk(rtlrnmtokeva . qov ('ECF,LIA F. MCCOY City ('IC, k Deptily City Clerk CECELIA T. IN EBB, CM(' March 22, 2017 AW,tnnt Deputy City Clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 40784 - 032017 repealing Section 1 of Ordinance No. 40389- 111615, adopted by City Council on November 16, 2015, retroactively to November 16, 2015; amending and reordaining Article VII. Tax on Purchase of Utility Services, of Chapter 32, Taxation, Code of the City of Roanoke, (1979), as amended, by adopting Section 32 -171, Local Water Utility Tax, retroactively to November 16, 2015. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, March 20, 2017; and is in full force and effect upon its passage. Sin rely, (� Stephanie M. Moon Reynolds, MC City Clerk Enclosure c: The Honorable Brenda S. Hamilton, Clerk of Circuit Court The Honorable Sherman Holland, Commissioner of the Revenue Rick Kahl, Clerk, General District Court Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Donald S. Caldwell, Commonwealth's Attorney Christopher P. Morrill, City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Barbara A. Dameron, Director of Finance Philip C. Schirmer, P.E., L.S., City Engineer Susan Lower, Director, Real Estate Valuation Tina Carr, Secretary, City Planning Commission yv 7\� IN *1111; COUNCIL. OP'I'I IF CITY OF ROANOKE, VIRGINIA The 20Lh day of March, 2017. No. 40784 - 032017. AN ORDINANCE repealing Section I of Ordinance No. 40389- 111615, adopted by City Council on November 16, 2015, retroactively to November 16, 2015; amending and reordaining Article VII. Tax on Purchase of Utility Services, of Chapter 32, Taxation, Code of the City of Roanoke, (1979), as amended, by adopting Section 32 -171, Local Water Utility Tax, retroactively to November 16, 2015; providing for an eflective date; and dispensing with the second reading of this Ordinance by title. WHEREAS, prior to November 16, 2015, the City of Roanoke, pursuant to Section 32 -171, Code of the City of Roanoke, (1979), as amended, as authorized by Section 58.1 -3814, Code of Virginia, (1950), as amended, and its predecessor provisions, imposed and levied upon each and every purchaser of water service in the City of Roanoke a tax in the amount of twelve (12) percent of the charge made by the seller of such water service; WHEREAS, in 2015 The General Assembly of the Commonwealth of Virginia enacted amendments to the Charter of the City of Roanoke that included changing the authority to appoint a Director of Finance from City Council to the City Manager; WHEREAS, as a result of these changes to the Charter, City Council directed the Director of Finance, the City Manager, the City Attorney, and a member of the City Council to review City Code and propose several changes to the City Code to address the changes in the Charter; WHEREAS, one of the proposed changes to the City Code was to amend Section 32 -171 to remove references to a local exchange telephone utility service tax only; WHEREAS, the Report of City Council's Task Force on City Charter amendments affecting the duties of the Director of Finance dated November 16, 2015, specifically noted that the only change m Section 32 -171 of the City Code was to remove references to the loud exchange telephone service lax; WHEREAS, through a mistake and scrivener's czior as more particularly described in the City Attorney Letter to Council dated March 20, 2017, Council adopted Ordinance No. 40389-111615, on Novembm 16, 2015, that included Section 1 of Ordinance No. 40389 - 111615 that inadvertently and unintentionally repealed Section 32 -171 of the City Code in its entirety; WHEREAS, the City continued to impose and levy the local water utility service tax at the rate of twelve (12) percent in it manner consistent with the intent of City Council; WHEREAS, upon discovery of this unintended error and inadvertent mistake, Council authorized a public hearing to consider correcting this matter retroactively to November 16, 2015; WHEREAS, Council held a public hearing on March 20, 2017, at 7:00 p.m. in Council Chamber, to receive comments from persons and parties; and WHEREAS, following the public hearing, Council determined that it is in the best interest of the public and the citizens of the City that Section 32 -171, Code of the City of Roanoke be reordained and reinstated with respect to the local water service utility tax, retroactive to November 16, 2015, NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: Section I of Ordinance No. 40389-11161S, adopted by Council on November 16, 2015, is hereby REPEALED. 2. Article VII, Tax on Purchase of Utility Services, of Chapter 32, Taxation, is hereby amended and reordained to read and provide as follows; Sec 32_171,_ Local water utility tax. LaL There is hereby- imposed and levied by the city, upon each and every purchaser of a water service, a tax in the amomtt of twelve (12) percent of the charge made by the seller against the purchaser with respect to such service, on each karate meter of the purchaser. (b) _ 1wely sellerwith respect to which it lax is levied under this section shall collect the_ amount of the 1 Ix imposed undo, this Article fond Ihe_pwchasci on whom the same is levied al lire time of collection the pwchaso . price charged for the water service Taxes collected by the seller shall be hcld in host by the seller until remitted to the city. (c) Every seller with respect to whiclr a tax is levied air (let this Article shall make out a report, upon such forms and setfinb forth such information as the Director of' Finance lmmav_prescribe and rcgnire, showing the amount of the water service. purchased the tax wormed to be collected, and the manic and address of anv purchaser who has refused to pay this tax uxl_ shall srmt and deliver such rupM to the Treasurer with it remittance o1' such tax. Such - ,reports and_remittnpce shall be lade on or before the twentieth day of each month. coveun>a� the amount of tax collected staring thcy_rcccding month. This Ordinance shall be effective retroactively to November 16, 2015. 4. Pursuant to the provisions of Section 12 of the City Charter, time second reading of this Ordinance by title is dispensed with. ATTEST: City Clerk. Daniel J. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CFIURCI I AVENUE, SW ROANOKE, VIRGINIA 24011.1595 TELEPHONE 540.853 -2431 FAX 540.853 -1221 EMAIL: ciryartyCaroan.. kew go, March 20, 2017 The Honorable Sherman P. Lea, Sr., Mayor and Members of City Council Roanoke, Virginia Timothy R. Spencer Steven J. Talevi David L. Collins Heather P. Ferguson Laura M. Carini Assistant City Attorneys Re: Correction of Scrivener's Error regarding City Code Section 32 -171 Mayo Lea and Members of Council: Background On November 16, 2015, City Council adopted Ordinance No. 40389-111615. Section 1 of this Ordinance inadvertently repealed Section 32 -171, Code of the City of Roanoke (1979), as amended, in its entirely the City ordinance that established the local water service utility tax at the rate of 12% of the amount of water service purchased within the City. Notwithstanding the adoption of Ordinance No. 40389 - 111615, the City continued to assess and collect the water service utility tax. I recently discovered this error and asked Council to set a public hearing on the request to correct this scrivener's error. Council set this matter for public hearing on March 20, 2017, at 7:00 p.m., or as soon as the matter could be reached. Notice of this public hearing was published in The Roanoke Times on Friday, March 10, 2017. The record surrounding the adoption of Ordinance No. 40389 - 111615 supports the conclusion that the repeal of Section 32 -171 was inadvertent and unintended. In 2015, the General Assembly adopted amendments to the City Charter that included the authorization of the City Manager, rather than Council, to appoint the Director of Finance. After adoption of these amendments to the City Charter, Council created a Task Force to review City Code and recommend changes to City Code to accommodate the change in appointment process of the Director of Finance. The Task Force members included Council Member Ferris, the City Manager, the Director of Finance, and the City Attorney. Among the recommended changes to City Code was an amendment to Section 32 -171 to limit this section to only the local water service utility tax. At the time, Section 32 -171 included references to a local exchange telephone service utility tax as well as the local water service utility tax. The local exchange tax had been replaced at the state level and the inclusion in Section 32 -171 was no longer necessary. The Task Force's Report dated November 16, 2015, specifically noted this limited scope of the amendment. Notwithstanding this unequivocal intent, Section 1 of Ordinance No. 40389 - 111615 repealed Section 32 -171 in its entirety. As noted, the City continued to assess and collect the local water service utility tax after adoption of Ordinance No. 40389 - 111615. The proposed ordinance pending before Council repeals Section 1 of Ordinance No. 40389 - 111615 and adopts Section 32 -171 with respect to the local water service utility tax. The proposed ordinance is made retroactive to November 16, 2015. Recommended Action After considering comments from interested persons and parties at the public bearing on March 20, 2017, adopt the proposed ordinance that will (i) repeal Section 1 of Ordinance 40389 - 111615, retroactively to November 16, 2015, and (ii) adopt Section 32 -171 with respect only to the local water service utility tax, retroactively to November 16, 2015. Respectfully submitted, l.Gtl.0 .�'y'� D 1 aghad Roanoke City Attor y Christopher P. Morrill, City Manager Sherman Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development Stephanie M. Moon Reynolds, City Clerk Troy A, Harmon, Municipal Auditor Barbara A. Dameron, Director of Finance Timothy R. Spencer, Senim- Assistant City Attorney David L. Collins, Assistant City Attorney The Roanoke Times Roanoke, Virginia Affidavit of Publication CITY OF ROANOKE - CLERKS OFFICE 215 CHURCH AVE SW ROOM 456 ROANOKE, VA 24011 Account Number 6007932 Oate March 10, 2017 I Cale Category Description Ad Sze T t C t 03I16I20A Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 03/1012017 The First insertion being given ... 03/10/2017 Newspaper reference: 0000495621 Billing Represelftative / ,� Sworn to and subscribed before me this Friday, March 10, 2017 Notary P is State of Virginia City /County of Roanoke -- 40b " ti My Commission expires (U U1301it ,.no 10 riv I A GILL. PLtASt PAY FROM INVOICE. THANK YOU Any Virginia ROA NOTICE OF PUBLIC HEARING 3 x4 00 IN 569.96 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 03/1012017 The First insertion being given ... 03/10/2017 Newspaper reference: 0000495621 Billing Represelftative / ,� Sworn to and subscribed before me this Friday, March 10, 2017 Notary P is State of Virginia City /County of Roanoke -- 40b " ti My Commission expires (U U1301it ,.no 10 riv I A GILL. PLtASt PAY FROM INVOICE. THANK YOU CITY OF ROANOKE, VIRGINIA NOTICE OF PUBLIC NEARING CORRECTION OF ORDINANCE RELATED TO LOCAL WATER SERVICE UTILITY TAX 91m City a[Roamko votio, propox n the adlu, of ONlva a No 40389 111fiti. adopt,1 o tuber 16, 2015, by the Roanoke City (uncurl (ONin c No 40389 �I I1015)- Sp,a telly, Seri i 1 Of ONIn ce No 90384111615 puryorled m repaol die local water utility tax of weHe (12) pu of the ckmge male by he ade of water rc -ice iv the In, as su fotlM1 in Section 32 Ill. Cede of tlo, Clty of Roanokq (1999). as ievded Thclvtenl n(Roanoke Cty Com¢il a outlmed In the Repnp n(tM1c (Ly Couvdlb Task Force nn Gty CM1V m[ neodmana affedmg the duties high, ro—o—dronance, dated Novmtbea 16, 2015, was msmell Section 32171 solely [ Li nan, or ,oc nth, local ex. bar, od, loqu, —,no tax .]he (itycwrmuw collect the local later nerve. utilityOr at Iran[ twelve(12) percent. Notice ish ,mbygiven dust fix City unc —dofIn, Car of I,,, kt Vn5 nilwill holds public hearing nv Abday,hlnch 20, 2017 , mnuvencing at 00 pun teas soon therefta as the matdenmy, be hear4ln the Couml Chamber, Room 94q Noel C 'railcar Municipal PoSId'mg 215 Ch .N, Avert,, S,W, Rommke, Ygnnba to mmider (1) repealing Secliim I of (hdlvaoce No {0389 -11 All, relmachv ly,, Nov—be, 16, ID1R and (n) amending and ren[daining Anole V11, Tax gvp— box, of Uhlo,S —ce. .[Cristo" 32.Tarro of the Cade of glen City of Roanoke to dnpdSmtrm32- 191with tespi solely .,by locahaan- servile utility tax at the rate hft—ke (12) percent, remactive In November 16, Nr S -'Ihe proposal will not impom any additional charges to purchase.. of water anxice In excess of Ones (H) percent A enpy of dm pmpomdoollnanaand supporrnglnfurmatlon am avdlable for —n Band copy lv the Olhceofdhe City Clerk Roam 956.Nwl C. Taylor Mmildpal RUwldwg,215 Chmrh AV,nnCYW, Roanok,Vr6�nm 2J011,«lephouc (5 {0)tl53 -25JL Allinmrcrtedpmms, and panic arelnvRed to attend and p decommento, in, proposed ordinance, At omdmlov of the pubM1c M1enring, I anor1 mry cn Orderadur o r raid., po.p.wd n dmar e If you are a pmon our a dbildliq who need..vrnmmodadiodu for this pablo, Imaring, contact the Ciq (lvki 0111e 1, (I u) 953 81I, by 12opnhhn on 9M1mday. March 16IDI1 FIVFN hmhx my hard floor 10th day of M111h, loll sr,puanor M. P11— Ituy ulen City Merle City Of Roanoke, Clerks Office Attn: Susie McCoy 215 Church Ave. SW, Rm 456 Roanoke, VA 24011 Date: 03 /17/17 Inv. #C-14768 01r: 6 Nil 1 J1i�2- -2//1��tl�1i�1�1((zj�i1 2318 Melrose Ave The Roanoke VA 24017 BUNE363-]366 Making and Recording Black History Since 1939 Any questions in reference to this invoice contact Stan Hale (540) 343 -0326 Please return one copy of invoice with payment or include invoice # on check. Thanks!! Caption Dates 2017 Runs Slze Size Case Number Net Rate Net Total Notice of Public Hearing 03116/17 111 3 col. x 6.0" 1 18.0" 1 - 1$7.20 1 $129.60 Any questions in reference to this invoice contact Stan Hale (540) 343 -0326 Please return one copy of invoice with payment or include invoice # on check. Thanks!! ot'* CITY OF ROANOKE, VIRGINIA NOTICE OF PUBLIC HEARING CORRECTION OF ORDINANCE RELATED TO LOCAL WATER UTILITY SERVICE TAX I he City of Roanoke, Virginia proposes to correct a scrivener's error in the adoption of Ordinance No 40389 - 111615, adopted November 16, 2015, by the Roanoke City Council, (Ordinance No. 40389- 111615). Specifically, Section 1 of Ordinance No. 40389 - 111615 purported to repeal the local water utility tax of twelve (12) percent of the charge made by the sale of water service in the City as set forth in Section 32 -171, Code of the City of Roanoke, (1979), as amended. The intent of Roanoke City Council, as outlined in the Report of the City Council's Task Force on City Charter amendments affecting the duties of the Director of Finance dated November 16, 2015, was to amend Section 32 -171 solely to eliminate references to the local exchange telephone service tax. The City continues to collect the local water utility tax at the rate of twelve (12) percent. Notice is hereby given that the City Council of the City of Roanoke, Virginia will hold a public hearing on Monday, March 20, 2017, commencing at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider (i) repealing Section 1 of Ordinance No. 40389-111615, retroactively to November 16, 2015; and (ii) amending and reordaining Article VII, Tax on Purchase of Utility Service, of Chapter 32, Taxation, of the Code of the City of Roanoke to adopt Section 32- 171 with respect solely to the local water service utility tax at the rate of twelve (12) percent, retroactive to November 16, 2015. The proposal will not impose any additional charges to purchasers of water service in excess of twelve (12) percent. A copy of the proposed ordinance and supporting information are available for review and copy in the Office of the City Clerk, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, telephone (540)853- 2541. All interested persons and parties are invited to attend and provide comment on the proposed ordinance. At the conclusion of the public hearing, Council may consider adoption of the proposed ordinance. If you are a person with a disability who needs accommodations for this public hearing, contact the City Clerk's Office, (540) 853 -2541, by 12:00 noon on Thursday, March 16, 2017 GIVEN under my hand this 10'h day of March, 2017. K\Meuu ,TH NOTICE ORDINANCn 40389 111615 3 20 17 .do,x Stephanie M. Moon Reynolds, City Clerk. NOTICE TO THE PUBLISHER: Please publish once in the Virginia section of The Roanoke Times on Friday, March 10, 2017. Please send invoice and certification of the publication to — Stephanie M. Moon Reynolds, MMC City Clerk City of Roanoke Office of the City Clerk Room 456, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 K'. \NOticw oI MIx H.,,, 20173- 20-171PH NOTICE ORDINANCP .40111 111611121 17 ... NOTICE TO THE PUBLISHER: Please publish once in the Legal Notices Section of The Roanoke Tribune on Thursday, March 16, 2017. Please send invoice and certification of the publication to — Stephanie M. Moon Reynolds, MMC City Clerk City of Roanoke Office of the City Clerk Room 456, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 K ,Nolicee of Public Heanu,, 20170- 20- 17ATribune- PH NOTICE ORDINANCE 40389 111615 3 20 19.dou -,, CITY OF ROANOKE CITY COUNCIL IS C, hA,oma, S W. M,el ( T sl m -'ipA Brildn, Smile 456 Roy, ke Virginia 24011 15)6 Tcicplo c: 1540)852 -2541 kax'. (540)853 -1145 II DAVID A. ROWERS nmyar November 16, 2015 The Honorable David Bowers, Mayor mud Members of City Council Roanoke, Virginia Council Members William D. Basuitch Raphael E. "Ray" Fens Shaman R Lea Anlla J. Price Court G. Rosen David D. Trinkle Re: Report from Task Force on City Code Amendments Affecting Director of Finance Dear Mayor Bowers and Members of Council: The General Assembly adopted Chapter 347, Laws of 2015, to amend the Roanoke City Charter to allow the City Manager to appoint the Director of Finance, among other things, effective July 1, 2015 (Charter Amendment). The Charter Amendment removed some of the specific duties assigned to the Director of Finance and reserved to City Council the authority to designate such additional duties to the Director of Finance by the adoption of ordinances. On June 15, 2015, Council adopted Ordinance No. 40272 - 061515 to amend 3 sections of City Code with respect to the position of Director of Finance (Section 2 -233 (appointment), Section 2 -235 (general duties), and Section 223-2 (removed reference of director of finance from the definition of council appointed officials)). Council also adopted Resolution No. 40273 - 061515 to create a task force to review the City Code and suggest revisions of City Code as a result of the Charter Amendment (Task Force). The members of this Task Force are the City Manager or his designee, the Director of Finance or her designee, the City Attorney or his designee, and me. Pursuant to Resolution No. 40273- 061515, the Task Force is required to report to Council with recommendations by November 1, 2015, The Task Force met on September 10, 2015 to review the current City Code to determine what provisions of City Code need to be amended as a result of the Charter changes affecting the position of the Director of Finance. The Task Force recommended, and on October 8, 2015, City Council adopted Ordinance No. 40363 - 100815 amending four sections of City Code. These amendments further implement the changes in the Charter related to the appointment of the Director of Finance and designates duties of the Director of Finance, as permitted under the City Chatter. The Task Force met again on October 8, 2015, to review the remaining provisions of City Code and make further recommendations to Council for consideration at the regular session of Council on November 2, 2015. The Director of Finance has also met with various departments to review specific departmental sections of City Code, The Task Force recommends changes to the following sections of City Code to clarify the Director of Finance's position: 7.2 (waiver of liens relating to demolition of structures), 19- 31(commissioner of the revenue's records), 19- 32.1(appeals to the tax commissioner), 21- 25(waiver of liens for costs to repair public building), 22 . 3-78(defined contribution board appointees), 30- 90(sidewalks and rebates to property owners), 32- 37(appointment of director of real estate valuation), 32- 171(telephone tax — no longer applicable), 32- 22(accounting of abatement costs), and 34- 147(records of trip of horse drawn vehicles). The Task Force considered City Code Section 22.3 -8 regarding the Director of Finance's position on the Pension Board, ex officio, and recommends that the Director of Finance remain a member of the Pension Board, ex officio. However, we recommend the City Manager's position on the Pension Board to be amended to provide that "the city manager, or his or her designee, who shall not be the director of finance" to account for the Director of Finance's appointed position on the Pension Board. The Task Force has reviewed the remaining sections of City Code that involve the Director of Finance, and recommends that no changes be made to those sections. We have prepared an ordinance to amend the above recommended sections of City Code to make City Code consistent with the Director of Finance being a City Manager appointed position. The ordinance amends nine and repeals two sections of City Code. These amendments implement the changes in the Charter related to the appointment of the Director of Finance and designates duties of the Director of Finance, as permitted under the City Charter. I request that Council adopt the proposed ordinance to make certain amendments to City Code relative to the position of the Director of Finance. At this time, the Task Force has completed its duties, and 1 respectfully request that the Task Force be disbanded. sincerely, f Rap aE. FenTr Member of Council Chair of Task Force REF/lm; c: Christopher P. Morrill, City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman Stovall, Assistant City Manager for Operations Barbara Dameron, Director of Finance Troy D. Hannon, City Auditor Stephanie Moon Reynolds, City Clerk Daniel J. Callaghan, City Attorney Laura M. Carfni, Assistant City Attorney IN ]'III; COUNCIL. OF THE CITY OF ROANOKF -, VIRGINIA The 1.6th day of November, 2015. No. 40389- 111615. AN ORDINANCE; amending and rcodaining the Code of the City of Roanoke (1979), as amended, by repealing Section 32 -37, Appointment, Division 2, Assessment of Real Estate Generally, Article 11, Real Estate Taxes Generally, Chapter 32, Taxation; and Section 34 -147, Recunis of trios, Article IV, Horse -Drawn Vehicles, Chapter 34, Vehicles for Hnce of the Code of the City of Roanoke (1979) as amended; and by amending and reordaining Section 7 -2, Removal, repair, or accruement of structures recovery of costs, Article 1, In General, Chapter 7, Building Regulations; Section 19 -31, Commissioner's records and reports, and Section 19 -32.1, Anneals and rulings, Article I, In General, of Chapter 19, License 'Fax Code; Section 21 -25 Willhil damage to or defacement of public or Private facilities, Article I, In General, Chapter 21, Offenses - Miscellaneous; Section 22.3 -8. Board of trustees generally, Article II, Administration, and Section 22.3 -78, Administration and investment, Article XIV, Defined Contribution Plan, of Chapter 22.3, Pensions and Retirement; Section 30 -90, Inspection of work accounting for costs, Division 2, Construction of Sidewalks by Property Owners, Article IV, Construction of Sidewalks, Curbs and Sidewalk Crossings, Chapter 30, Streets and Sidewalks; Section 32 -171, Local water and telephone utility tax, Article VII, Tax on Purchase of Utility Services, Chapter 32, Taxation; and Section 33 -22, Accounting for abatement costs, Article 11, Weed and Trash Abatement, Chapter 33, Vegetation and Trash; of the Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Comroil of the City of Roanolm as follows: Section 33 -171, Loctil wnlcr tmdlcicdonu utility tax, Article VII, Tax on Purchase of Utility Services, Chapter 32, Taxation, of the Code of the City of Roanoke, Virginia ( 1979), is hereby REPEALED. Section 34 -147, Records of hips, Article IV, Horse- Drawn, Vehicles, Chapter 34, Vehicles for Hire, of the Code of the City of Roanoke, Virginia (1979), is hereby REPEALED. Section 7 -2, Removal repair, or securement of structures recovery of costs, Article 1, In General, Chapter 7, Building Regulations, of the Code of the City of Roanoke, Virginia (1979), is amended and reordained to read and provide as follows: Sec. 7 -2. - Removal repair, or securement of structures• recovery of costs. (g) The director of finance, v4ien —i 41is-'"." ",tioa may exercise discretion to determine when it is just and proper to dig -se, -toay- -waive liens imposed pursuant to this section whenever doing so will facilitate the sale of the property and encourage its productive reuse. Such liens may be waived only as to a purchaser who is unrelated by blood or marriage to the owner and who bas no business association with the owner. All such liens shall remain a personal obligation of the owner of the property at the time the liens were imposed. 4. Section 19 -31, Commissioner's records and reports, Article I, In General Chapter 19, License Tax Code of the Code of the City of Roanoke (1979) as amended, Section 19.32.1, Aptpeals and ntlin s, Article 1, In General, Chapter 19, License Tax Code, of the Code of the City of Roanoke, Virginia (1979), is amended and reordained to read and provide as follows. Sec. 19 -31. - Commissioner's records and reports. It shall be the duty of the commissioner to keep a record in which he shall classify all the branches of businesses and occupations upomr which is license tax is imposed by this chapter, and show the amount of assessment made upon each license, the name of the parson assessed and the period for which such license was issued, At the close of each in anti), he shall del i Vol to iheeHq- raatxtger; the director of finance, and the city treasurer, it .statement reporting the number of licenses issued and the amount of taxes paid under each classification, together with accumulative totals for the fiscal year ending June 30, compmative with the previous year, within 15 days of the end of the month. 5. Section 19 -321, Appeals and rulings, Article 1, In General, Chapter 19, License Tax Code, of the Code of the City of Roanoke, Virginia (1979), is amended and rem'clained to read and provide as follows: Sec. 19-32.1. - Appeals and rulines. (d) On receipt of a notice of intent to file an appeal to the tax commissioner under subsection (c) of this section, the assessing official shall notify the treasurer and the d ireelt v 4nar' seecity manager, or the city manager's designee of appeal. The treasurer shall suspend collection activity until a final determination is issued by the tax commissioner, unless the commissioner determines that collection would be jeopardized by delay or that the taxpayer has not responded to a request for relevant information after a reasonable time. interest shalt accrue in accordance with the provisions of section 19 -20(g) of this chapter, but no further penalty shall be imposed while collection action is suspended. The tern "jeopardized by delay" shall have the same meaning as set forth in subsection (b) above. Section 21 -25, Willful damage to or defacement of public or private facilities, Article i, In General, Chapter 21, Offenses - Miscellaneous, of the Code of the City of Roanoke, Virginia (1979) as amended, is amended and reordained to read and provide as follows: Sec. 21 -25. - Willful damage to or defacement of public or private facilities. * ** (d) Authority of city to remove or repair. * J 4: (5) Every charge autl6oized by this section with which the owner of any such property shall have been assessed and that remains unpaid shall constitute alien against such property, ranking on a parity with liens for unpaid local taxes and enforceable in the same mamrcr as provided in Articles 3 (§ 58,1 -3940 et seq,) and 4 (§ 58,1 -3965 et seq) of Chapter 39 of Title 58 1, Code of Virginia. The direefer f �,,;a.: aty manage', or city manager's designee may waive and release such liens in order to facilitate the sale of the property. Such liens may be waived only as to a purchaser who is unrelated by blood or marriage to the owner and who has no business association with the owner. All such liens shall remain a personal obligation of the owner of the property at the time the liens were imposed. 7. Section 22.3 -8, Board of trustees generally, Article 11, Administration, Chapter 22.3, Pensions and Retiretent of the Code of the City of Roanoke (1979) as amended, is amended and reordained to read and provide as follows Sec. 22.3 -8. - Board of trustees generally. (b) The board shall be appointed by city council and consist of nine (9) trustees as follows: x.s (2) The city manager, or his or her designee, who shall not be the director of finance, ex officio. * ** 8. Section 22.3 -78, Administration and investment, Article XIV, Defined Contribution Plan, Chapter 22.3, Pensions and Retirement, of the Code of the City of Roanoke, Virginia (1979) as amended, is amended and reordained to read and provide as follows: 4 Sec. 22.3 -7R. - Administration and investment. 1R* (b) The defined contribution board shall be appointed by city council and shall consist of five (5) members ns follows: the city manager, ex- officio; airtembo� d,,ga rated by the city ov avagty ; -the director of finance, ex- officio;; a- member elay, gat t,4 by Nip dir{vaertiF iittxrterand the director of human resources, ex- officio; mid Iwo members appointed by the city manager, who shall not be the director of finance:. The members designated by the city manager and- Aireohrr orfiaeaoo =shall serve terms of four (4) years. xtx 9. Section 30 -90, Inspections of work' accounting for costs, Division 2, Construction of Sidewalks by Property Owners, Article IV, Consuvction of Sidewalks. Curbs and Sidewalk Crossings, Chapter 30, Streets and Sidewalks, of the Code of the City of Roanoke, Virginia (1979) as amended, is amended and reordained to read and provide as follows: Sec. 30 -90. - Inspection of work' accounting for costs. The city manager or the city managei's designee shall cause all sidewalk construction authorized under the provisions of this division, to be carefully inspected during the progress of the work and upon the completion thereof. Thereafter, he or she shall render . "tea' °per- cfitrenee•an account of the cost of the work and the amount of any rebate allowable to each property owner, or to the contractor, as the case may be, apportioned according to the frontage of the property owners. 10. Section 32 -37, Appointment, Division 2, Assessment of real estate general) , Article 11, Real estate taxes generally, Chapter 32, Taxation, of the Code of the City of Roanoke, Virginia (1979) as amended, is amended and reordained to read and provide as follows: Sec. 32 -37.- Annoinhnent. The director of real estate valuation shall be appointed by the dneet ..` .. = —'" -city manager or the city manager's designee, and shall be included in the city's pay and classification plan_ 11. Section 33 -22, ACeotmting for abatement costs, Article 11, Weed and Trash Abatement, Clrapter 33, Vecetation and Trash, of the Code of the City of Roanoke, Virginia (1979) as amended, is amended and reordatned to read and provide as follows: Sec. 33 -22. - Accounting for abatement costs. The city manager, or city manager's designee, shall keep an account of the cost of abating public nuisances and embody such account in periodic reports with assessment lists which shall be transmitted to the city clerk convenient intervals. The copy retained by the city clerk shall be available for public inspection. The reports shall refer to each parcel as to which public nuisance was abated by description sufficient to identify the parcel, and specify and include an additional administrative fee as specified in section 2 -178.4 of this Code, to be assessed against the owner; the cost of abatement including but not limited to a minimum of two (2) hours labor as well as other reasonable charges for equipment; and interest authorized by this article. 12. This Ordinance shall become effective on the passage of this Ordinance. l3. Pursuant to Section 12, Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST' City Clerk. 6 )L , C —1 Speech at Roanoke City Town Hall Meeting- -March 20 2017. 7:000m Thank you, Council, for providing me the opportunity to address you this evening. My name is Cheryl Dunlap, and I would like to introduce myself to you and talk about the contentious issue of panhandling and the formation of a hate group against panhandler, ?0�Nn 1 am their number one target, all based on published lies and rumors. 1 am a panhandler. I (fl J� 1 Z n °) 4 What happened to land me in such a broken state? When I lived in Bristol, VA I was prescribed Ambien, and side effects from Ambien sleeping pills following gastric- bypass surgery caused me to go sleep driving. In 2011, 1 was arrested for DUI and served six months in jail. 1 lost everything in my life while I was incarcerated except the clothes on my back. My life spiraled out of controlland I landed in Roanoke. I spent two years living on the streets in Roanoke and sleeping mostly in the woods behind Roanoke Memorial Hospital. I have had issues with alcohol and mental health problVn s treating and addressing. 11 I have been targeted by a Facebook page called Roanoke Panhandling Epidemic and its corresponding blog called stopthepanhandling.comg� in an effort to inform every citizen of Roanoke and beyond that I am a liar, a sc'ammer and that I have a red car and live in an apartment and that I am an evil person. None of this is true. I have managed, by the grace of God, to get myself into a motel room to have a place to come in to shower, eat and place my few earthly possessions acquired from the Goodwill and tend to the business of getting well and rebuilding my life. According to the government's definition of a homelessness, I am homeless. I have become a target of intense hatred, and I am stalked by this group and an rho invasion of my privacy has been mountedjKWhile I am in public view when I fly my sign, 10g 0 gX not true or false extorted way out of context. For examp e, l am NOT published crackhead r I do NOT run a "ring" of panhandlers. There is much more. I am banned from the group so as to not even be able to read the rumors that are being published to QS thousands of people who see me on the streets throughout this city. Many people c �k t each day scream vulgarities at me. Much hatred has resulted over this issue that (� I have a red sports car. I informed this group that it is my mental health case worker's car that I have been in, but this statement was met with more hatred y and concocted eyewitness accounts that people all over town have seen me r driving tjiis NEW car. I have no car since 2011. 1 have received private messages �> by wayoMessenger threatening me and cursing me out in language I cannot state here. One person even intentionally swerved his car at me. I Any perusal of the Facebook page and its corresponding blog by reasonable, objective, fresh eyes will show that this is a hate group. Also, I would like to urge you to shift any focus on legislation based on the idea that panhandlers are a nuisance and offensive and, therefore, must be stopped by any and all creative measures one of being committed to protecting and preserving the civil liberties of panhandlers, even in the face of loud opposition. In 2015, the Court of Appeals forthe Fourth Circuit ruled that panhandlers cannot be prohibited from displaying their message; it is free speech that is protected 0 under the First Amendment. Additionally, I ask that you consider measures to protect the safety of panhandlers and shield them from harassment. While you address issues that pertain to equal protection under the law, please don't forget that the voiceless and vulnerable need consideration too. Thy this i s } he �cS2 C,, w ll Intst N 0 00-, 01 -kh�se 2 Green =GO SAO,Ajr 4 5 Parks = quality of life CG)- rev eill `� OODI Greenways =YES LP-Ley WOOdSsLh@Ib'II I This land is part of a natural corridor linking Grandin Road to Virginia Western Community College. The woodland trails are used to loop hack to the start of the Murray Run Greenway. Look how wholly inappropriate the scale of this project is to the areal 3/20/2017 Smart Growth and Open Space Conservation I smart Growth I US EPA Smart Growth and Open Space Conservation Locally based, long -term open space conservation plans help communities protect their environment, improve quality of life, and preserve critical elements of the local heritage, culture, and economy. Like development, conservation can be either planned or haphazard. Well - managed open space programs protect a community's natural green infrastructure, providing places for recreation, preserving important environmental and ecological functions, and enhancing quality of life. Lack of planning can lead to fragmentation of conserved lands. From 2000 to 2014, voters approved nearly $53 billion in funding for land conservation in local and state referenda (see the Trust for Public Land's Land Vote EXIT database for more information). In many cases, however, communities passed these referenda as a reactive measure to help preserve the "last wetland" or the "last community farm." While a reactive preservation strategy can preserve critical lands, it often does so in a scattershot way, so that conserved lands are fragmented. Small fragments of conserved land have less ecological value as wildlife corridors, are less accessible to community members, and have reduced value in directing growth to existing areas than lager parcels connected by corridors. To help communities plan their preservation efforts, EPA works with national, regional, and local partners to provide tools and resources to identify and prioritize areas to achieve smart conservation. EPA aims to help communities identify critical areas for preservation, such as large areas of high - quality habitat, corridors, stream buffers, and wetlands, to help them become more proactive in conservation planning. Resources Economic Benefits of Parks and Open Space EXIT , Trust for Public Land (1999): Discusses how land conservation helps communities grow smartly and protect the bottom line. Chapters discuss attracting investment, revitalizing cities, boosting tourism, protecting farms and ranches, preventing flood damage, and safeguarding the environment. The Source Protection Handbook EXIT , Trust for Public Land, (2005): Explains how land conservation protects drinking water sources and recharge lands and discusses best practices and case studies from communities across America. Community Resource Inventory Online EXIT : Helps communities assess their natural and cultural resources. hapsr/Aw ..epa.gov /smartgmw h/ smart - growth- andopen -space -consewation 1/1 Cr=din Court Neighborhood plan Recommendations Recommended Recommendations are organized by the Plan Elements (community design, Policies and residential development, etc.). Recommendations take the Irma of "policies °or Actions "actions." Policies are principles or ways of doing things that guide future decisions. Generally, policies are ongoing. Actions are projects or tasks that can be completed and have a definite end. Future Land Use The Future Lain Use plan is the most important recommendation of this plan. It specifies how fnture development should take place. Zoning is the principal tool that is used to implement the future land use plan. Grandin Court Future Land Use �vr � 28 Future Land Use Category: ueroheomood Commaaai anu - small Inmimimal Lar,o innnwon.i f Smgk amly. High omsky smgM- taniN. Medium oenh, - MuXGamiy, Medium DamMy - Rmngm /Open Spare C o R] 111 u n [ ll N Address inappropriate commercial zoning. DCSIg[l ISSUfS: - Define Brarnbleton Avenue as a place to better identify the neighborhood and increase business. • Establish two village centers. • Focus multifamily development near the village centers. to