HomeMy WebLinkAboutCouncil Actions 04-03-17BESTPITCH
40785 - 040317
ROANOKE CITY COUNCIL
INFORMAL SESSION
APRIL 3, 2017
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call Council Members Bestpitch and Trinkle
arrived late.
Welcome. Mayor Sherman P. Lea, Sr.
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 following the 2:00 p.m. session on Thursday, April 6 at 7:00 p.m.; and
Saturday, April 8 at 4:00 p.m.; and video streamed by Internet through CivicPlus, at
roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning
for the hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(5.0)
A communication from Council Member David B. Trinkle, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, being the selection process for a City Manager, pursuant to Section
2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(5 -0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss a proposal for the disposition of publicly -owned property located at
13 Church Avenue, S. E., where discussion in an open meeting would adversely affect
the negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended.
(5 -0)
At this point, Council Member Bestpitch entered the meeting (9:05 a.m.)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss a proposal for the disposition of City -owned property located at 2750
Hoover Street, N. W., where discussion in an open meeting would adversely affect the
negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended.
(5 -0, Council Member Dykstra noted a personal conflict in connection with the
matter, and abstained from voting)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS
• Youth Services Citizen Board Update 30 minutes
• FY18 Budget/Financial Planning - 90 minutes
Work Session
Council Member Trinkle entered the meeting during discussions (9:34 a.m.)
AT 12:51 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
2:00 P.M., FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM,
ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING.
ROANOKE CITY COUNCIL
REGULAR SESSION
APRIL 3, 2017
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order- -Roll Call. Council Member Bestpitch arrived
late.
The Invocation was delivered by The Reverend Francis R. Brown, Pastor,
United Metaphysical Church.
At this point, Council Member Bestpitch entered the meeting (2:02 p.m.)
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, April 6 at 7:00 p.m.; and Saturday, April 8 at 4:00 p.m.; and video
streamed by Internet through CivicPlus, at roanokeva.gov /councilmeetings.
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
City Planning Commission — one vacancy
Unexpired term of office ending December 31, 2020
Parks and Recreation Advisory Board — five vacancies
Three -year terms of office ending March 31, 2020
Roanoke Neighborhood Advocates — two vacancies
Unexpired terms of office, each, ending June 30, 2018
Roanoke Regional Airport Commission — one vacancy
Four -year term of office ending March 9, 2021
Roanoke Valley - Alleghany Regional Comprehensive Economic Development
Strategy Committee — one vacancy
Three -year term of office ending March 31, 2020
Youth Services Citizen Board — one vacancy
Unexpired term of office ending June 30, 2018
Access the City's homepage to complete an online application for the
abovementioned vacancies.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of Americorp Vista volunteers.
Mayor Lea presented Certificates of Appreciation to the volunteers.
A resolution recognizing the 175" anniversaries of Hollins University and
Roanoke College, respectively.
Adopted Resolution No. 40786-040317. (7 -0)
Mayor Lea presented ceremonial copies of the resolution to President
Nancy Oliver Gray, Hollins University; and President Michael C. Maxey,
Roanoke College.
A resolution memorializing the late John Henry "Jack' Parrott, II, former City
Council Member and avid volunteer in the Roanoke Valley.
Adopted Resolution No. 40787- 040317. (7 -0)
Mayor Lea presented a ceremonial copy of the resolution to son, John
Parrott and family.
A resolution recognizing the outstanding services rendered to the City by
Christopher P. Morrill as City Manager.
Adopted Resolution No. 40785-040317. (7 -0)
(The Resolution to be presented at a fond farewell dinner, in Mr. Morrill's
honor on Tuesday, April 4 at The Hotel Roanoke and Conference Center
hosted by the City Council).
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Constance R. Finney, 1114 Jackson Avenue, S. W., appeared before
Council regarding night light exposure from Safeside Tactical, an indoor
and shooting range facility.
4. CONSENT AGENDA:
(APPROVED 7 -0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C -1 A communication from Christopher P. Morrill tendering his resignation as
City Manager of the City of Roanoke, effective April 14, 2017 at 11:59 p.m.
RECOMMENDED ACTION: Accepted the resignation with regret; and
received and filed the communication.
C -2 A communication from the City Clerk advising of the resignation of Paula
Page Williams as a member of the Youth Services Citizen Board, effective
immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -3 A communication from the Director of Finance transmitting the Financial
Report for the month ended February 28, 2017.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Transmittal of the Roanoke Valley Regional Cable Television Fiscal Year
2017 - 2018 Budget. Elaine Bays- Murphy, Cable Access Director.
(Sponsored by the City Manager)
Adopted Resolution No. 40788. 040317. (7 -0)
b. Request of the Roanoke Regional Airport Commission to present its
proposed 2017 - 2018 Operating Budget and Proposed Capital
Expenditures. Tim Bradshaw, Executive Director, Spokesperson.
(Sponsored by the City Manager)
Adopted Resolution No. 40789 - 040317. (7 -0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF
CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Appropriation of funds from the Department of Justice Federal
Asset Forfeiture Sharing Program and the Department of Treasury
Federal Asset Sharing Program to enhance law enforcement
operations.
Adopted Budget Ordinance No. 40790-040317. (7 -0)
Appropriation of funds from the State Asset Forfeiture Sharing
Program for enhancing law enforcement operations.
Adopted Budget Ordinance No. 40791-040317. (7 -0)
3. Execution of an above ground and underground utility easement
across City -owned property located at 3837 Williamson
Road, N. W., to Appalachian Power Company, in connection with
the renovation and expansion of the Williamson Road Library.
Adopted Ordinance No. 40792 - 040317. (7 -0)
4. Execution of additional amendments to the contract with THP
Limited, Inc., for professional services in connection with the
Parking Structure Inspection Program for all seven City parking
garages.
Adopted Resolution No. 40793-040317. (7 -0)
5. Authorization to waive hotel opening liquidated damages related to
an agreement for deferral of certain performance obligations
pertaining to hotel development, construction, operation and
maintenance by and between the City of Roanoke and South
Commonwealth Partners, LLC.
Adopted Resolution Nos. 40794- 040317 and 40795- 040317. (7 -0)
COMMENTS OF CITY MANAGER.
The City Manager commented on the following:
Pacesetter Award
• Last week, the Campaign for Grade -Level Reading announced its
2016 Pacesetter Honors and, once again, the City of Roanoke's
"Star City Reads" initiative has been honored as a Pacesetter.
• Roanoke was recognized for exemplary work in eliminating
barriers faced by children from low- income families on the path to
becoming proficient readers.
• Pacesetter Honors are among the highest awards presented by
the GLR Campaign, and the announcement recognized 48
Pacesetter communities across the nation.
• Roanoke has received five Pacesetter Honors this year for making
measurable progress in summer learning, overall grade -level
reading, and for exemplary work encouraging parent success,
cross- sector collaboration, and supporting our community's most
vulnerable children.
• The Campaign's continued recognition of Roanoke is due
especially to the leadership provided by the Roanoke Public
Libraries and the strength and breadth of the partners involved in
Roanoke's sponsoring coalition.
E -911 Center Re- accreditation
• The Commission on Accreditation for Law Enforcement Agencies,
Inc. (CALEA) has awarded the City of Roanoke's E -911 Center
with its third re- accreditation. The E -911 Center received initial
accreditation in 2008.
• The agency underwent a successful Gold Standard Assessment
and received the designation of "Accreditation with Excellence"
The award represents the culmination of self - evaluation,
concluded by a review from independent assessors and CALEA's
Commissioners. The E -911 Center is required to maintain
continuous compliance throughout the award period.
CALEA is a professional organization which maintains set
standards as they relate to the agency's ability to comply with
state -of- the -art standards in policy, procedures, administration,
operations and training.
Gateway Mural
• If you haven't seen it yet, I encourage you to drive down Tazewell
Avenue and see the new gateway mural installed beneath the 1- 81
overpass.
• The mural encompasses 2,500 square feet of painted surface. A
total of 18 columns on the north and south sides of the overpass
bridge are covered with 36 separate mural panels, adhered like
wallpaper.
• The mural includes images that represent Roanoke -the Star on
Mill Mountain, local flowers, railroad tracks, and people playing
music, riding bikes, backpacking, and walking in the
neighborhoods.
• A dedication ceremony for the mural was held last Friday, and
Brenda Councill, the artist who created the mural, attended and
thanked the city for the opportunity to be involved in this special
project.
b. CITYATTORNEY:
1. Authorization for retroactive approval of contract between the City
of Roanoke and Taxing Authority Consulting Services, P.C., for
collection of delinquent taxes and other charges.
Adopted Resolution No. 40796-040317. (7.0)
C. DIRECTOR OF FINANCE:
Authorization to establish the percentage reduction for personal
property tax relief for the 2017 Tax Year.
Adopted Resolution No. 40797- 040317. (7.0)
8. REPORTS OF COMMITTEES:
a. A report from Council Member David B. Trinkle, Chair, City Council
Personnel Committee, in connection with electing and appointing an
Acting City Manager.
Adopted Resolution No. 40798 - 040317. (7 -0)
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Bestpitch thanked Mayor Lea and Vice -Mayor Price for
their participation at the Vietnam Wreath Laying Ceremony held at Lee
Plaza on Wednesday, March 29, 2017 at 12:00 Noon.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Recessed at 4:03 p.m., for continuation of Closed Meeting in the Council's
Conference Room.
Reconvened at 4:36 p.m., in the Council Chamber, with Mayor Lea
presiding; and all members of the Council in attendance, except for Council
Members Dykstra and Trinkle who left at the end of the Closed Session.
CERTIFICATION OF CLOSED MEETING. (5 -0, Council Members
Dykstra and Trinkle were absent.)
Mayor Lea noted for the record that Council Member Dykstra having
previously disclosed a personal conflict of interest regarding disposition of
city -owned property located at 2750 Hoover Street, N. W., was not present
during discussions regarding the matter; and was present and participated
in discussions regarding the three requests for Closed Meeting — vacancies
on Council- appointed bodies, discussion regarding selection of a City
Manager, and disposition of publicly -owned property located at 13 Church
Avenue, S. E.
Appointed Byron Hamlar as a member of the Roanoke Neighborhood
Advocates to fill the unexpired term of office of Charles Meidlinger ending
June 30, 2018.
Appointed John Lewis as a Citizen at Large member of the Youth Services
Citizen Board to fill the unexpired term of office of Paula Page Williams
ending June 30, 2018.
Appointed Neal Cummings to replace Terri F. Workman as a City
representative (Private Sector) of the Roanoke Valley - Alleghany Regional
Comprehensive Economic Development Strategy Committee for a three -
year term of office ending March 31, 2020.
Appointed John R. Clements to replace Bittle Porterfield as a City
representative of the Roanoke Regional Airport Commission for a term of
office ending March 9, 2021.
City Council reviewed 13 applications for consideration of the two
upcoming vacancies on the Roanoke City School Board; and selected the
following eight applicants to be accorded a formal interview during the
May 1 and May 15 Council meetings:
Caren Pauline Coker -Jones
Anne -Paige Thomas Darby
Ruth Elizabeth (Beth) Deel
Jeanne Puckett Fishwick
William B. Hopkins, Jr.
Elizabeth Cori Shields Jamison
Keysha Guthrie McNeil
Joyce Watson Watkins
Public Hearing to receive citizen comments regarding the applicants will be
held on Monday, April 17, at 7:00 p.m., in the Council Chamber.
12. ADJOURNED - 4:42 P.M.
10
+p4 > "wo CITY OF ROANOKE
OFFICE OF THE MAYOR
(� 215 CHURCH AVENUE, S.W., SUITE. 452
ROANOKE, VIRGINIA 24011 -1594
O�HaIM�i TFLEPAONE (540)853 2444
FAX (540)953 1141
SHERMAN P. LEA, SR. EMAIL. MAYOIU,J,ROANOKEVA.GOV
Mayor
April 3, 2017
The Honorable Vice -Mayor Anita J. Price and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Price and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely, P
C�Le Sr.. .
Mayor
SPL:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
April 3, 2017
Public
VACANCIES:
Five, three -year terms of office on the Parks and Recreation Advisory Board ending March 31,
2020.
Four -year term of office on the Roanoke Regional Airport Commission ending March 9, 2021.
Three -year term of office on the Roanoke Valley - Alleghany Regional Comprehensive Economic
Development Strategy Committee ending March 31, 2020.
Two, three -year terms of office on the Roanoke City School Board ending June 30, 2020.
Two, unexpired terms of office on the Roanoke Neighborhood Advocates ending June 30, 2018.
Unexpired term of office on the City Planning Commission ending December 31, 2020.
Unexpired term of office on the Youth Services Citizen Board ending June 30, 2018.
April 3, 2017
The Honorable Mayor Sherman P. Lea and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpuch
Michelle L. Dykstra
Raphael E. `Ray" Fems
John A. Garland
Anita J. Price
David B. Trinkle
I wish to request a Closed Meeting to discuss a personnel matter, being the selection of a
City Manager, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
a id B. Trin I
City Council Personnel Committee
DST ctw
CITY OF ROANOKE
CITY COUNCIL
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215 Church Avenue, S.W.
_
Noel C. Taylor Municipal Building, Suite 456
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Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
SHERMAN P. LEA, SR.
Pax: (540) 853 -1145
Mayor
Email: clerkLroanokeva.gov
April 3, 2017
The Honorable Mayor Sherman P. Lea and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpuch
Michelle L. Dykstra
Raphael E. `Ray" Fems
John A. Garland
Anita J. Price
David B. Trinkle
I wish to request a Closed Meeting to discuss a personnel matter, being the selection of a
City Manager, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
a id B. Trin I
City Council Personnel Committee
DST ctw
a CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 3, 2017
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly -owned property, located at 13 Church Avenue, S.E. (Tax
Map No. 4011706), where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the public body, pursuant to
g2.2- 3711.A.3, Code of Virginia (1950), as amended.
- - - - - -- -------------
M
C er P. Morrill
City Manager
Distribution: Council Appointed Officers
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 3, 2017
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of City -owned property located at 2750 Hoover Street, N.W., bearing
Official Tax Map No. 2430601, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended.
6to-
pher P. Morrill
City Manager
Distribution: Council Appointed Officers
STATEMENT OF CONFLICT OF INTEREST
I, Michelle L. Dykstra, state that I have a personal interest in the agenda
item regarding a communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss a proposal for the disposition of City -
owned property located at 2750 Hoover Street, N.W. because my employer, Boys
& Girls Clubs of Southwest Virginia, Inc., has an interest in a lease transaction
with a party interested in the disposition of this City -owned property. The lease
transaction would be between Boys and Girls Clubs of Southwest Virginia, Inc.
and the interested party with respect to the City -owned property that is the
subject matter of this agenda item. Therefore, pursuant to Virginia Code Section
2.2 -3112, I must refrain from participation in this matter. I ask that the City
Clerk accept this statement and ask that it be made a part of the minutes of this
meeting.
Witness the following signature made this 3`d day of April, 2017.
kk\ ' t N' o LU ::9 5� h� (Seal)
Michelle L. Dykstra, Council Member
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Youth Services Initiative
April 3, 2017
Youth Services Initiative Activities
• Sept. 26, 2013: Youth Services Initiative Workshop
facilitated by Leon Andrews with the National League
of Cities Institute for Youth, Education, and Families.
• Feb. 25, 2014: Meeting to gather student feedback
to plan the first annual Roanoke Youth Summit.
• Aug. 2, 2014: First Roanoke Youth Summit
• March 21, 2015: A Conversation for Youth Leaders
• Aug. 1, 2015 and Aug. 6, 2016: Second and Third
Annual Youth Summits
• Feb. 18, 2017: Celebrate Youth Leaders
Celebrate Youth Leaders
CELEBRATE YOUTH LEADERS EVENT
February 18, 2017
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William Fleming High School
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Youth Services Citizen
Board Members
• Vice Mayor Anita James Price, Chairperson
• Karen Pillis (Family Service of the Roanoke Valley), Vice - Chairperson
• Benjamin Bazak (Roanoke City Public Schools)
• Ray Bemis (RAYSAC)
• Diane Casola (Roanoke City Public Schools)
• Tim Harvey (Citizen)
• Marcus Huffman (Citizen)
• Cerid Lugar (Citizen)
• James O'Hare (Youth Haven)
• Charlsie Parker (Roanoke Public Libraries)
• Joyce Watkins (Citizen)
• Lorena Wilson (Citizen)
Youth Services Citizen
Board Members
• Kenai Hunt (Student)
• Beatrice Schleupner (Student)
• Harley Garcia (Alternate Student Member)
• Kameron Washington -Brown (Alternate Student Member)
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ESCnUTE
BREWERY
Agenda
• Historical Reductions
• Projected Budget Comparison
• FY 2018 Development Update
— Process
— Price of Government
— School Funding
— Base Restorations and Supplementals
— Items Not Funded
— Balancing Options
— 5 Year Operating Forecast
• Parking Fund
• G RTC
Historical Reductions to Balance the
$11
$6
f/1
0
$1
-$4
-$9
-$14
Budget
-0.8 01 0.6 _ -0.3 -0.3
-5.1
-9
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At Jr Ar Alf Ar A� Ae ke
ek IC Q Q 'C Q 4C IC Q
$30.5 million of reductions since FY 2007
1850
1800
1750
1700
1650
1600
1550
Full -Time Positions
FY FY FY FY FY FY FY FY FY FY
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
9!
Projected Budget Comparison
FY 2017 Adopted Budget
FY 2018 Retirement Increase
FY 2018 Medical Increase
Other Anticipated Increases
Anticipated FY 2018 Expense Budget Level
FY 2018 Revenue Estimate
Required Reductions to Balance
$281,092,000
834,875
1,212,939
2,686, 900
285,826,714
280,635,000
($5,191,714)
Balancing Summary — March 61h
Economy
$1,414,479
$8,300
$198,804
$1,621,583
Education
1,834,475
36,700
126,295
1,997,470
RCPS
79,554,700
0
0
79,554,700
Good Government
17,615,087
441,930
628,369
18,685,386
Human Services
35,133,327
1,024,767
66,970
36,225,064
Infrastructure
21,724,294
384,983
965,342
23,074,619
Livability
15,277,650
434,634
374,866
16,087,150
Safety
66,052,582
1,905,746
926,114
68,884,442
Outside Agencies (base does not yet
8,544,732
0
549,098
9,093,830
reflect any reductions)
Reserved Allocations
26,178,369
0
3,748,739
29,927,108
TOTALS:
$273,329,695
$4,237,060
$7,584,597
$285,151,352
Price of Government $278,700,000
Variance ($6,451,352)
Budget Review Process
• DM Staff
— Offer review by object code
— Verification of reduction viability
• Priority Team Reviews
— Offer review and prioritization
— Object code review
• Director Budget Workshop (9 hours)
— Priority programs and services
— Budget balancing input and support
• Budget Committee
— Offer reviews, priority programs and services
— Balancing
FY 2018 Revenues down $.5 Million
from the Adopted Budget
Real Estate Tax
Personal Property Tax
Sales Tax
Prepared Food and Beverage Tax
Business License Tax
Transient Occupancy Tax
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money /Properly
Health and WeHare Funding from Commonwealth
Other Funding from Federal and State
Charges for Services
Internal Services
Other Revenues
04103/2017 $Growth/ %GrowtIV
FY 17 03/06/2017 Revised (Decline) From (Decline)
Adopted Estimate Estimate Adopted Adopted
$ 81,000,000 $
82,200,000 $
82,200,000 $
1,200,000
1.5%
22,800,000
22,800,000
22,800,000
0
0.0%
22,000,000
20,100,000
20,100,000
(1,900,000)
(8.6 %)
16,000,000
16,218,000
16,218,000
218,000
1.4%
13,621,000
12,500,000
12,500,000
(1,121,000)
(8.2 %)
4,600,000
4,150,000
4,300,000
(300,000)
(6.5 %)
35,913,000
35,864,000
35,864,000
(49,000)
(0.1 %)
1,147,000
911,000
911,000
(236,000)
(20.6 %)
1,284,000
1,027,000
1,027,000
(257,000)
(20.0 %)
221,000
216,000
216,000
(51000)
(2.3 %)
29,999,000
28,874,000
30,659,000
660,000
2.2%
40,864,000
41,641,000
41,641,000
777,000
1.9%
8,183,000
8,212,000
8,212,000
29,000
0.4%
2,832,000
3,348,000
3,348,000
516,000
18.2%
628,000
639,000
639,000
11,000
1.8%
Total General Fund Revenues $ 281,092,000 $ 278,700,000 $ 280,635,000 $ (457,000) (0.2 %)
Inflation Adjusted Buying Power
265
275
265
a
f
E 255
G
s
a
0
245
235
225
281.1 280.6
FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18
(Adapted( (Estimate(
®'
Total Revenue in Constant Dollars
$ in millions
265
260 259.3
255
250
245
240
235
230
6T7
241.4 241
M M
FY17(Adopted) FY18(E4imate)
10
82.0
80.0
78.0
76.0
74.0
m
72.0
70.0
68.0
66.0
64.0
62.0
Real Estate Revenue
72.5
2008
81.0
2017
69.6
2017 Adjusted for Buying Power
Real Estate Comparison
Tax Paid on Average Value of House
In FY 2008
$1,666
Tax Paid on Average Value of House
In FY 2017
$1,519
Tax Paid in FY 2017 in 2008 Dollars
$1,343
Revised School Funding
Deduct Dedicated Taxes
Service District Taxes - Downtown and Williamson Road Districts
697,000
316117
413/17
$ Growth/
0.4%
Local Taxes Dedicated to Regional Tourism Marketing
Adopted
Revised
Revised
(Decline)
(7.2 %)
Local Taxes Dedicated to ivy Market Performance Agreement
Budget
Estimate
Estimate
Adopted
Percent
Category
FY 2017
FY 2018
FY 2018
Budget
Difference
Local Tax Estimate
$ 195,934,000
$ 193,832,000
$ 193,982,000
$ (1,952,000)
(1.0 %)
Personal Property Tax Relief Provided by Commonwealth
8,076,000
8,076,000
8,076,000
-
0.0%
Total Revenue Subject to Sharing with Schools
204,010,000
201,908,000
202,058,000
(1,952,000)
(1.0 %)
Deduct Dedicated Taxes
Service District Taxes - Downtown and Williamson Road Districts
697,000
700,000
700,000
3,000
0.4%
Local Taxes Dedicated to Regional Tourism Marketing
1,725,000
1,556,250
1,612,500
(112,500)
(7.2 %)
Local Taxes Dedicated to ivy Market Performance Agreement
190,000
275,000
275,000
85,000
30.9%
Local Taxes Dedicated to Roanoke River investments
170,000
250,000
250,000
80,000
32.0%
Local Taxes Dedicated to South Commonwealth Partners
221,000
240,000
240,000
19,000
7.9%
Total Deductions
3,003,000
3,021,250
3,077,500
74,500
2.5%
Adjusted Revenue Subject to Sharing with Schools
201,007,000
198,886,750
198,980,500
(2,026,500)
(1.0 %)
Percentage Allocated to Schools
40.00%
40.00%
4000%
40.00%
Funding of Schools $
80,402,800
$ 79,554,700
$ 79,592,200
$ (810,600)
(1.0 %)
Balancing Summary —
Reduced Base
Additional Reductions to Base
Base Restorations Funded
Supplementals Funded
April Y6 Expenditure Total
Revenue Estimate
April 3rd
$273,289,275
($482,348)
$2,875,161
$4,952,912
$280,635,000
$280,635,000
Priority items Not Funded $2,769,979
City of Roanoke Priorities
Assure a desirable region where
judicial needs are met and citizens
feel safe in their community.
Safety
Enhance Roanoke's
exceptional vitality as an 40
attractive, diverse,
culturally inclusive, vibrant Livability
and active city in which to
live, learn, work and play.
Maintain and build quality
infrastructure that supports
healthy residential
neighborhoods, successful
commercial areas, and
accessible public facilities and
amenities.
Infrastructure
Cultivate a thriving business
Government
Provide exceptional, yet cost
competitive government
Human services that are collaborative,
Services transparent, responsive, and
1 innovative.
Foster a caring community that utilizes an
equitable, regional, and collaborative approach to
encourage preventative measures, intervention
services, and self - sufficiency while providing a
social safety net for citizens.
Base Restorations and Supplementals
Economy
Education
Good Government Legislative Liaison
Senior Tax Compliance
Administrator
Real Estate Appraiser
Employee Development
Livability Tipping fees for program
Youth Sporting Events security
Library Electricity
Human Services
Travelers Aid
Social Services
- Family Services FTEs (10)
- Administration FTEs (2)
- Security Services
- Cremation Services
-CSA
Performance Agreements
Registrar Operating Support
Treasurer Postage
Risk Management Insurance
cost increase
HAT Grant Match increase
Family Services Specialists (4)
Resource Parent Training (1)
Base Restorations and Supplementals
Infrastructure Street Paving
Safety Fire -EMS Peak Time Unit (1)
Fire Training Captain
Fire Inspections (partial)
REMS
Police Sworn Positions (8)
Police Accreditation
Sheriff Deputy Positions (8)
Outside Agencies
Street Paving
Stormwater fees for City properties
Fire Training
Police VSTOP & VDVVF Grant Match
Sheriff — medical contract increase
Blue Ridge Behavioral Healthcare (70% of
requested amount)
RCACP
Roanoke Valley Broadband Authority
Roanoke Valley Greenway Commission
RVTV
Roanoke Valley Transportation Planning
Organization
Service District Taxes
Western Virginia Regional Industrial
Facility Authority
Base Restorations and Supplementals
Outside Agencies (continued)
Reserved Allocations
Roanoke Valley - Alleghany
Regional Commission
Virginia Municipal League
Medical rate increase (Dec -
June)
Dental rate increase (Dec -
June)
Line of Duty Act
Contingency
1.75% compensation increase
BFO Contingency
Items
Not Funded
Base Reductions Not Restored
Safety
Juvenile Residential Detention $29,586
Fire —
-1 Peak -Time Unit
129,180
- Firefighter /EMT
44,404
-Fire Inspections (part -time)
35,000
Police -
-2 Sworn Positions
99,020
-2 Crime Analysts
114,128
Sheriff -
-2 Deputy Positions
88,514
-5 Unfunded Deputy Positions
221,285
E911— 2 Telecom municator Positions
85,887
Signs and Pavement Markings 30,000
Safety(continued)
New Requests Not Funded
Fire — Uniforms, New Firefighter
Positions (2)
Sheriff-
- Overtime
- Career Enhancement (Phase II)
E -911—
Assistant Manager of Operations
E911 Systems Coordinator
$108,108
39,304
56,411
44,404
41,483
Infrastructure
Base Reductions Not Restored
New Requests Not Funded
Alley Maintenance (12% decrease) $41,604
Bridge Rehabilitation 21,445
Sidewalk Maintenance /Repairs 20,000
Capital Building Maintenance 186,063
Street Paving 366,000
Fleet Maintenance 17,000
Livability
Base Reductions Not
Restored
Community Sustainability Programming
$6,235
Waste Management for Physically &
104,118
Topographically Challenged
Code Enforcement-
- Demolitions
10,050
- Weeds, Trash, Graffiti Abatement, Other
35,850
Planning and Urban Design Services
6,480
Operational Costs
Neighborhood Improvement Grants
4,894
Parks— Porta Jons and Temp Wages
32,269
Pools, Athletic Field Maintenance, Youth
104,961
Development Programs
Library — Books, materials, subscriptions
91,985
Livability (continued)
New Requests Not Funded
General Services- Weatherize Roanoke $18,800
Program, other
Solid Waste Management — Small Brush 179,256
Piles, Tipping Fees, Recycling Education,
Other
Comprehensive Plan Update 10,900
Parks Mowing 75,646
Park Beautification 41,403
Library Associate I to support expanded 37,242
hours at Raleigh Court and Williamson
Road branches
Base Reductions Not
Restored
Good Government
Senior Accountant Position $71,921
Lean /Six Sigma Coordinator Position 77,524
Senior Collector Position 37,537
Advertising, Administrative Supplies, Expendable 36,215
Equipment, Marketing, Training & Development
Bank Charges 19,416
Employee Development 50,000
Employee Safety Programs & Wearing 14,000
Apparel
Legislative Liaison Services 5,000
Business Meals & Travel , Admin. Supplies, Food, 17,489
Advertising, Records Management, Postage
Health Fair 2,950
zs
Good Government (continued)
New Requests Not Funded
Temporary Assistant -Electoral Board
$14,129
Revenue Analyst
61,553
Tax Compliance Auditor
49,510
Temporary Deputy Tax Clerks
1,346
Cobblestone Contract Management
31,542
System, CGI contract, Onboarding
Solution
Training & Development, Administrative
12,463
Supplies, Expendable Equipment, Dues &
Memberships, Overtime
Employee Development
44,000
Wells Fargo Healthcare Consulting
39,600
Performance Management System
27,900
Human Services
Base Reductions Not
Restored
New Requests Not Funded
DSS Administration — Administrative Staff
(2), Operational Costs
VIEW Purchased Services
Emergency Relief
Family Services Division — Adult Services
Purchased Services
Children Services Act
VJCCCA — Counselor 1 (2)
DSS — Child Care Quality Initiative
DSS — Benefit Program Specialists (6)
$121,485
100,000
70,000
16,000
561,734
81,805
24,040
276,359
Prevention Outstationed Worker 31,203
Base Reductions Not
Restored
New Requests Not Funded
Education
Training & Development, Postage, $9,700
Business Meals & Travel, Internal Printing
Library - Youth Activities
Youth Services Initiative
5,000
11,250
Library Services to Innovation Corridor 57,295
and Local Businesses
Youth Summer Employment Initiative 45,000
Base Reductions Not Restored
New Requests Not funded
Economy
Marketing & Promotion, Training and $17,320
Development, other
Shared Grant Writer 44,404
Reserved Allocations
Base Reductions Not Restored
New Requests Not Funded
Fleet Capital
Technology Capital
Future Debt Service
Risk Management Reserves
$285,000
250,000
250,000
250,000
%% Compensation 242,500
Balancing Summary —April 3rd
Reduced Base $273,289,275
Additional Reductions to Base (482,348)
Base Restorations Funded 2,875,161
Supplementals Funded 4,952,912
April 3'd Expenditure Total 280,635,000
Revenue Estimate 280,635,000
Priority Items Not Funded 2,769,979
Priority Items Not Funded - $21769,979
Safety Fire
-Peak Time Unit
$129,180
- Firefighter /EMT
44,404
Fire inspections (part -time)
35,000
Police
-2 sworn positions
99,020
-2 crime analysts
114,128
Sheriff
-2 Deputy Positions
88,514
- Career Enhancement (Phase II)
56,411
E911— 2 Telecommunicator Positions
85,887
Infrastructure Alley Maintenance (12% decrease)
41,604
Sidewalk Maintenance /Repairs
20,000
Capital Building Maintenance
186,063
Street Paving
366,000
Livability Waste Management for Physically &
104,118
Topographically Challenged
Priority Items Not Funded - $2,769,979
Livability (continued)
Code Enforcement — Demolitions
$10,050
Library— books, materials,
91,985
subscriptions
Solid Waste Management —Small
179,256
Brush Piles, Tipping Fees, Recycling
Education, Other
Parks Mowing
75,646
Good Government
Revenue Analyst
61,553
Tax Compliance Auditor
49,510
Performance Management System
27,900
Human Services
Emergency Relief
70,000
Education
Youth Services Initiative
11,250
Youth Summer Employment Initiative
45,000
Reserved Allocations
Fleet Capital
285,000
Technology Capital
250,000
Y4% Compensation
242,500
Balancing Options
• Additional expenditure decreases
• Reduce restorations and /or supplementals
• Revenue Enhancements
— Water Utility Tax Increase
— Solid Waste Fee implementation
Water Utility Tax
Residential
Current Rate — 12% up to $15
Proposed Rate — 20% up to $15
Current tax per average bill $3.87
Proposed tax per average bill $6.44
Increase per average bill 52.57
Commercial and Industrial
Current Rate —12% on first $20,000
Proposed Rate — 20% (cap to be determined)
Estimated increase in revenue - $1,200,000
5 Year Forecast
Assumption
Percentage and Time Period
Op"ing Expenditure Growth
REVENUES
AND EXPENDITURES
2% in FY 19 -22
Real Estate Tax Growth
1% - 2% in FY 19-22
$350.0
% in FY 19.22
Prepared Food and BevwaQe Tax Growth
1 % in FY 19 -22
All Other Revenue Growth
2% in FY 19 -22
$300.0
z
z
cJ_
C
N
$250.0
$200.0
FY2017P
FV2018E
FY2019F
FY2020F
FV2021F
FV2022f
IIIIIIIIIIIIIIIIIVARIANCE
$-
$-
$(3.4)
$(7.4)
$(13.2)
$(18.8)
VAR BASE
$277.4
$280.6
$288.6
$297.6
$308.4
$319.2
— REVENUE
$277.4
$280.6
$285.3
$290.2
$295.1
$300.3
EXPENDITURES
$277.4
$280.6
$288.6
$297.6
$308.4
$319.2
Assumption
Percentage and Time Period
Op"ing Expenditure Growth
1.5 %- 2% in FY 19 -22
Salary Increases
2% in FY 19 -22
Real Estate Tax Growth
1% - 2% in FY 19-22
Personal Property Tax Growth
% in FY 19.22
Prepared Food and BevwaQe Tax Growth
1 % in FY 19 -22
All Other Revenue Growth
2% in FY 19 -22
City of Roanoke Residential Solid
Waste Management Services
• Weekly Trash Collection
• Weekly Physically & Topographically Challenged Service
• Weekly Curbside Recycling Collection
• Weekly Brush /Bulk Collection
• Bagged Leaf Collection
• Collection Inspections
• Collection Call Center
• FY 17 Residential Service cost: $7.2 million
• -$15 /month per service unit
• $8 /month per service unit generates -$3.3 million
Solid Waste Fee Comparison
Alexandria Semiannual: 11t half $164; 2nd half $168.50
Bristol $3.00 per week
Buena Vista $17.00 per month
Charlottesville (implemented Decal: from $94.50 to $283.50 annually based on
fee in 1992) container sizes (32 gal, 50 gal, 64 gal, and 96 gal.)
Colonial Heights $26.50 per 2 month period
Covington $15.00 per month
Danville (fee in place since at $16.50 per month
least 1999)
Emporia $20.50 per month
Franklin $39.74 per month
Fredericksburg $31.50 per month; $25.20 for townhouses
Galax $8.00 per month
Hampton (implemented fee in $11.63/wk w /discount to $5.88/wk if household
1992) recycles; for FY18, fees may increase to $12.20
and $6.10, respectively
Solid Waste Fee Comparison
Harrisonburg $25.00 per month
Hopewell $20.65 per month
Lynchburg (fee in place since Annual decal: $40 for 32 gallon cart; $80 for 64
1993) gallon cart
Manassas $25.03 per month for detached home; $26.34
for townhouse /mobile home
Manassas Park $14.63 per month
Martinsville (fee has been in $18.50 per month
place for at least 20 yrs)
Newport News (fee has been $5.64 per week for 60 gallon container; $7.05
in place for at least 20 yrs) per week for 90 gallon container
Norfolk $27.28 per month
Norton $12 per month
Petersburg $12 per month
Poquoson Varies
Portsmouth (fee in place since $33.36 per month
Solid Waste Fee Comparison
Radford $17 per month
Richmond (fee has been in place for Currently $20 per month but Mayor is
at least 10 yrs) recommending increase to $22.50 per
month as part of FY18 budget proposal
Salem (fee has been in place for at $7.00 per month
least 20 yrs; current fee in place since
FY15)
Staunton (fee has been in place for at $15.00 per month
least 20 yrs)
Suffolk $17.50 per month
Virginia Beach $21.36 per month
Waynesboro $14.50 per month
Winchester (implemented fee in June $5.00 per month
2014)
Solid Waste Fee Comparison
Amherst $4.50 per month
Arlington
$232.60 per year
Bland
$36 per quarter
Chesterfield
$2 per bag or 32 gallon can
Fairfax
$28.75 per month
Giles
$13.75 per month
Grayson
$3.00 per week
Henrico
$15.00 per month
Pulaski
$13.00 per month
York
$18.50 per can
Solid Waste Fee Comparison
Abingdon
Amherst
Appalachia
Big Stone Gap
Blacksburg
Blackstone
Bluefield
Boydton
Bridgewater
Broadway
Buchanan
Cape Charles
$10.00 per month
$5.75 per month
$10.00 per month
$10.00 per month
$22.20 per cart
$10.00 per month
$11.40 per month
$10.00 in town; $15.00 out of town per
month
$15.48 per month
$15.48 per month
$13.00 per month
$12.57 per month
Solid Waste Fee Comparison
Cedar Bluff $10.00 per month
Chase City
$8.00 per month
Chatham
$12.00 per month
Cheriton
$18.00 per month
Chilhowie
$11.00 inside core, limits; $13.00 outside
per month
Christiansburg
$17.00 per month
Clarksville
$18.00 bi- monthly
Clintwood
$7.00 per month
Courtland
$3.00 per month
Crewe
$15.00 per month
Culpeper
$2.00 per month
Dayton
$17.45 per month
Solid Waste Fee Comparison
Dublin $10.00 per month
Edinburg
$9.50 per month
Farmville
$10.00 per month
Front Royal
$12.00 for 32 gallon can; $13.75 for 96
gallon can
Gate City
$10.00 per month
Glade Spring
$7.00 per month
Gretna
$12.44 bi- monthly
Grundy
$8.00 per month
Honaker
$10.00 per month
Kenbridge
$14.85 per month
La Crosse
$12.00 per month
Lawrenceville
$10.00 per month
Solid Waste Fee Comparison
Lebanon $7.10 per month
Luray $8.75 per container per month
Marion $13.00 per month
Montross $12.50 per month
New Market
$9.00 per month
Onancock
$24.00 annually
Orange
$2.00 per month
Pennington Gap
$4.50 per month
Pound
$10.00 per month
Rocky Mount
$4.98 per month
Rural Retreat
$2.00 per month
Saint Paul
$8.50 per month
Solid Waste Fee Comparison
Saltville $13.00 per month
South Hill $14.00 per month
Stanley $12.50 - $14.50 per month
Strasburg
$8.39 per month
Tappahannock
$5.00 per month
Tazewell
$13.00 per month
Timberville
$24.00 bi- monthly
Victoria
$10.00 per month
Wakefield
$6.00 per month
Waverly
$6.00 per month
West Point
$20.00 per month
Wise
$12.00 per month
Woodstock
$8.00 per month
Wytheville
$50.00 annual decal; $1 per 13 gallon bag; $2 per
32 gallon bag
Council Discussion
Regarding
FY 2018
Balancing
Parking Fund
FY 2018
Budget
Parking Fund
Revenues versus Operating Expenses
FY2013 — FY2016 based on audited financial statements.
$4.0
$3.5 -
N
c
$3.0
5
C $2.5
$2.0
FY2013 FY2014 FY2015 FY2016 FY2017*
FY2017* based on data through March.
Operating
Revenue
-a- Operating
Expense
•r.
Parking Fund
Capital Maintenance
• Proiects
— Elevator Modernizations- Church Avenue Garage (2 of 3)*
— Elevator Upgrades and Repairs- Market and Center in the
Square Garages
— Parking Services - Vehicle Replacement*
— Garage Security Camera Installations
— Access /Revenue Equipment Replacements- Center in the
Square and Church Avenue Garages
— FY17 /FY18 Scheduled Garage Preventative Maintenance
Repairs ( i.e. joint and roof replacements, sealants and
drive lane repairs)
— Multi Year System —wide LED Lighting Upgrades
Parking Fund Revenue Enhancement
• Recommendations
— Residential monthly rate $20 /month to $25 /month
— Monthly rate at Campbell Garage $40 /month to
$45 /month
— Monthly rate at Gainsboro Garage $45 /month to
$50 /month
— Event Parking Fee at Elmwood Park Garage $3
— Early Bird Daily Rate Special at Campbell Garage - $3 to $4
— Off Street Parking fines aligned to match On Street
— Monthly Parking Late Payment Fee from $5 to $10
GRTC Current Fare
• Current Fare - $1.25
• Last fare increase in 2007
• Over last 10 Years
— Operating expense increased 24%
— Operating revenue offset decreased 2.4%
— Federal & State percentage of match contribution
decreased 4%
— Local subsidy burden increased from 22% to 25%
$2.50
$2.00
$1.50
$1.00
I
$0.50
$0.00
GRTC Fare Comparison
Valley Metro Valley Metro
with Inflation
Greater Hampton
Richmond Roads Transit
Transit
Greater
Lynchburg
Transit
• J
GRTC Fare Recommendation
• $0.25 fare increase from $1.50 to $1.75
— Increases annual fare box revenue approximately
19%
— Reduces subsidy burden by 15% or $323,600 for
Fiscal Year 2018
@ CITY OF ROANOKE
OFFICE; OF HE CITY CLERK
215 Church Avcnuc, S. W'., tinily 456
Rnnnuke, Virginia( 24011 -1536
'rclepLonc (5411)85} -2541
I— (5411) 853 -1145
.S'I EPIIANIF. M. MOON REYNOLDS, MdIC P }nmil: rlcrk(I raanakrru.pnc
('lla'('lerk
April 5, 2017
The Reverend Francis R. Brown, Pastor
United Metaphysical Church
1448 Peters Creek Road
Roanoke, Virginia 24017
Dear Pastor Brown:
('I('LLIA F. MC 'COY
De,alp (ity ('lei k
('8('F.LIA'1. W EBB, CMC
Ass'i%1an1 Ocpnle 01y ('Jerk
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, April 3, 2017.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
44404-11 �U�+'f ozQy
Stephanie M. Moon Reynolds, M C
City Clerk
SMR:aa
� �/�eao��tiort
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2017.
No. 40786 - 040317.
A RESOLUTION recognizing and congratulating Hollins University and
Roanoke College for their achievements and successes during their celebrations of
their 1751h Anniversaries.
WHEREAS, Hollins University and Roanoke College are celebrating their 175`"
anniversaries during 2017,
WHEREAS, during their long and distinguished presence in the Roanoke
Valley, Hollins University and Roanoke College have made many significant
contributions to higher education that have benefitted our City and our Region;
WHEREAS, City Council finds it appropriate to recognize these institutions for
their many accomplishments from their establishment in 1842 and continued growth
and development over the last 175 years;
WHEREAS, Hollins University traces its roots to a young mathematics
professor named Charles Lewis Cocke who was committed to offering young women
the same rigorous higher education as that afforded to young men;
WHEREAS, based on this founding principle, Hollins University has evolved
into a compelling institution which provides an exceptional liberal ails education to
women in a nondenominational setting, complemented by ten coed graduate programs;
WHEREAS, the rich and fascinating history of Hollins University is brimming
with events that have left an indelible impact on the campus community and beyond,
including the creation of one of the nation's oldest study abroad programs and the
founding of the innovative Batten Leadership Institute;
WHEREAS, through the opportunities provided to its students, Hollins
University has prepared its graduates for an ever - changing world, and has inspired
innovators, pioneers, and artists, including four Pulitzer Prize winners, empowered by
their liberal arts education, to accept challenges throughout the world and make
positive and lasting changes in our communities, our Commonwealth, and our Nation;
WHEREAS, in the same year in which Hollins University began its academic
journey, Roanoke College commenced its contributions to higher education through its
founding as a small Lutheran school for boys, by David F. Bittle and Christopher C.
Baughman, two Lutheran pastors;
WHEREAS, in 1845, the Commonwealth of Virginia incorporated the school as
the Virginia Collegiate Institute and, after Reverend Bittle left to return to full -time
ministry, Reverend Baughman moved the Institute to its permanent home in Salem,
Virginia, in 1847, seeking a better location and a greater population from which to
recruit students;
WHEREAS, Reverend Baughman led the school as principal until 1853, when
the Virginia Legislature granted the Institute its collegiate charter under the name
Roanoke College and Reverend Bittle returned to accept the presidency;
WHEREAS, Roanoke College has grown in both academic stature and the
physical size with 1,000 men and women from more than 41 states and 32 countries
comprising its student body;
WHEREAS, the College competes as a national liberal arts college and, with its
innovative core curriculum, Intellectual Inquiry, is considered one of the most
innovative in the country;
WHEREAS, the distinction and honor that these two renowned institutions have
brought to our City, our Region, and our Nation merit acknowledgement and
applause; and
WHEREAS, it is appropriate that this City Council salute the achievements of
Hollins University and Roanoke College in their enduring, thriving, and distinguished
presence in our community.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke, Virginia that:
1. City Council recognizes and congratulates Hollins University and
Roanoke College during their celebrations of their 175'" Anniversaries for their
achievements and contributions to the City of Roanoke and Virginia's Blue Ridge.
1. City Council wishes continued academic success and achievement to
Hollins University and Roanoke College in the ensuing years.
3. City Council directs the City Clerk to provide attested copies of this
Resolution to the respective presidents of Hollins University and Roanoke College.
�Vsa�4N
Sherman P. Lea, Sr.
Mayor
A nest:
rryye�
a, t/J• 0
Stephanie M. M nn RdMolds
City Clerk
u2 s;r�n2asc� a�
John (Jack) Henry Parrott, H
IN THE COUNCIL OF THE CITY OFROANOKE, VIRGINIA
The 3rd day ofApril, 2017.
No. 40787-040317.
A RESOLUTION memorializing the late John (Jack) Henry Parrott, II, a former City
Council member and Roanoke native.
WHEREAS, the members of Council learned with sorrow of the passing of Mr. Parrott
on Wednesday, January 78, 2017;
WHEREAS, Mr. Parrott was born in Roanoke and grew up in the City, and graduated
from Virginia Episcopal School in Lynchburg;
WHEREAS, on his return from service in the U.S. Navy at the end of World War H,
Mr. Parrott attended Virginia Military Institute and graduated in 1950 as a civil engineer;
WHEREAS, Mr. Parrott served as a 1st Lieutenant in the U.S. Army Corps of
Engineers in Korea during the Korean War;
WHEREAS, following his service to our country during the Korean War, Mr. Parrott
returned home to Roanoke to live, work, and serve his community;
WHEREAS, Mr. Parrott was engaged in many construction projects throughout the
Roanoke region as an engineer and contractor;
WHEREAS, Mr. Parrott also contributed his time, energy, and counsel to the CiN he
laved, serving as a Member of the Roanoke City Council from 1994 to 1998;
WHEREAS, Mr. Parrott enjoyed several avocations including woodworking,
gardening, landscaping, and building and flying radio - controlled airplanes, and loved fishing,
hunting, and being outdoors in his beloved Roanoke Valley region; and
WHEREAS, for decades Mr. Parrott found time to volunteer on several local
governmental and civic bodies including the Planning Commission for the Roanoke Valley,
the Roanoke Valley Resource Authority, the Hotel Roanoke Conference Center Commission,
and the Sodium Study Committee.
THEREFORE, BE IT RESOLVED by the Council of the City ofRoanoke asfollmvs:
1. City Council adopts this resolution as a means of recording its deepest regret and
sorrow at the passing of John (Jack) Heary Parrott, II, extending to his family its sincerest
condolences, and recognizing the indelible legacy he has left to his City and fellow citizens.
2. The City Clerk is directed to forward an attested copy of this resolution to Mr.
Parrott's widow, Anne Nionto Dixon Parrott, afBaanok xlo.
Jift Sherman P. Lea Sr.I
Mayor
Attest:
Stephanie MM. MO� eyholdk
Chy Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of April, 2017.
No. 40785- 040317.
A RESOLUTION recognizing and commending the meritorious services tendered to this City
by Christopher P. Morrill as its City Manager and expressing the gratitude and appreciation of the City
and its people for his service.
WHEREAS, Mr. Morrill has resigned Frain his position with the City as City Manager
effective April 14, 2017, after serving in exemplary fashion for the past 7 years;
WHEREAS, Mr. Morrill's tenure as City Manager has been marked by significant progress for
our community and its people;
WHEREAS, Mr. Morrill led City government in adopting Budgeting for Outcomes and
implementing the process with the FY 2011 -2012 budget, and which process has been recognized on
national and international levels;
WHEREAS, when Roanoke City Public Schools faced deep cuts in binding from the
Commonwealth and from the City under a local tax - sharing formula and, in response, City Council
approved a two -year 2 percent meals tax increase to support City schools, Mr. Morrill's vision turned
the tax increase into an opportunity to reward citizens for their support of City schools by implementing
the award - winning Eat for Education Campaign;
WHEREAS, Mr. Morrill worked with the Virginia Tech Center in Roanoke to train employees
and implement the LEAN process in city departments, and reached out to share the process with other
localities by offering the first LEAN Conference in 2016;
WHEREAS, under Mr. Mori ill's leadership, the City worked with the Office of the Governor
of the Commonwealth of Virginia, the Virginia Department of Rail and Transportation, and the General
Assembly to lay the groundwork to return Amtrak passenger rail service back to Roanoke;
WHEREAS, Mr. Morrill worked with leaders at the Virginia Tcch- Carilion Research Institute
to support the creation of a health sciences and technology innovation district with estimated economic
benefits for the region at around $400 million each year;
WHEREAS, Mr. Morrill fostered regional cooperation among local officials to create the
Roanoke Valley Broadband Authority, addressing the importance of broadband with the initial
installation of a 47 -mile network through the boundaries of the Cities of Roanoke and Salem, and
Roanoke County's recent commitment to join the Authority;
WHEREAS, Mr. Morrill worked with local leaders to form the multi - jurisdictional Western
Virginia Regional Industrial Facility Authority in 2013, in order to jointly acquire tracts of lard suitable
for large development sites and allow members to share in tax revenue produced by the eventual user,
resulting in the first joint acquisition of 106 acres in Roanoke County;
WHEREAS, working with economic development partners, Mr. Morrill endeavored to attract
national companies to locate in the City, culminating in major announcements for Roanoke including the
development, construction, and operation of a Hampton Inn & Suites within and above the City's
Market Garage, the first new hotel in downtown since 1961, and the selection of Roanoke, Virginia by
Deschutes Brewery, Inc. as the location of its East Coast facility;
WHEREAS, Mr. Morrill championed the City's collaboration with area agencies to establish
the Star City Reads Campaign to address readiness for kindergarten, and whose Community Action Plan
garnered Roanoke an All- America City Award making Roanoke the only six -time All - America City in
the country;
WHEREAS, Mr. Morrill has led the City to complete a number of important capital projects
including the Market Square renovation, the Main Library and Raleigh Court Branch Library renovation
projects, the award - winning Noel C. Taylor Municipal Building North Entrance restoration, and the
award - winning Elmwood Park Improvement Project;
WHEREAS, under Mr. Morrill's leadership, the City has garnered numerous awards and
recognitions, including the 2012 All- America City Award, the 2013 VML Green Government Challenge
"Go Green" Gold Award; the 2014 U.S. Conference of Mayors Outstanding Achievement Award for the
Parks and Arts Program; and the 2015 Virginia Statewide Neighborhood Conference "Project of the
Year" Award for the West End Target Area project;
WHEREAS, Mr. Morrill has ensured Roanoke's prominence through his service on boards and
committees including Virginia First Cities, Secretary (2011), National Standing Committee on
Retirement Benefits Administration (2008 - 2011), Government Finance Officers Association of the U.S.
and Canada, President (2012- 2013), United Way of the Roanoke Valley, Chair (2016), Visit Virginia's
Blue Ridge Board of Directors, and the Regional Center for Animal Care & Protection, Chair (2015);
WHEREAS, Mr. Morrill has been a tireless and enthusiastic community ambassador at
countless functions throughout the City over the past 7 years;
WHEREAS, Mr. Morrill discovered the special strengths and assets of the Roanoke
community and, through his indefatigable leadership, Mr. Morrill inspired, renewed, and invigorated a
sense of pride and commitment among all Roanokers for their Star City; and
WHEREAS, Mr. Morrill has served our City with the utmost loyalty and devotion, displayed
the highest professionalism and competence, and exhibited honesty, integrity, intelligence, skill, and a
strong work ethic throughout his tenure as City Manager.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
This Council adopts this Resolution as its means ol'recognizing and commending the
meritorious services rendered to the City of Roanoke and its people by Christopher P. Morrill, City
Manager, expressing the gratitude and appreciation of the City and its citizens for his service.
2. The City Clerk is directed to forward an attested copy of this resolution to
Christopher P. Morrill.
ATTEST:
City Clerk.
�no hS
Mr. Morrill and Members of the Roanoke City Council,
It was brought to my attention Monday evening that a citizen from "Across the tracks" (as she
stated) lobbied a complaint to the Council regarding the negative impact our sign has had on her
quality of fife since its erection in November. I did speak with Ms. Finney several times in the
weeks immediately after installation, and made several attempts to satisfy her, but we could not
reach common ground.
While we followed the zoning/building process correctly and have already been told by the Code
Enforcement officials that we are in compliance, but as corporate neighbors we had no intentions
of causing this stress in her life with our signage. To attempt to mitigate the pain she expressed
before you Monday, we have made several technical adjustments that were designed to offer her
an olive branch:
1. We have decreased the low- brightness setting from 25% to 10 %. Our signs' processor
measures ambient outdoor light via an onboard sensor and adjusts to 22 different brightness
levels. This is much more efficient than timer -based brightness settings found in other signs
around the city, and ensures that we are "tracking" brightness and decreasing or increasing it
as needed. This cut the low - brightness setting down more than half of the previous setting.
2. We have changed the shut -off time from midnight to l Opm. While this may have a negative
impact on our advertising capabilities for those traveling through the Shenandoah Ave
Corridor during the late -night hours, it is a gesture that we have heard her complaints and are
attempting to make adjustments to show this.
I spoke with Ms. Finney today and explained to her the changes I've made, took a little bit of a
lecture on respecting your elders, and asked her if she had noticed any change the last few nights.
She has. She then asked me if I would turn the sign off at 9pm instead of l Opm and I politely told
her that's not something I wish to consider at this time. The 15 minute call ended amicably,
although I do not believe I'll be invited to her next cookout, scheduled for sometime after l Opm
this summer.
Our goal is to foster healthy relationships with the City, other businesses in our area, and with the
citizens that we share space with in our neighborhood. While we can't make everyone happy, we
want to be approachable and at least come to the table to discuss issues as they arise. I would also
like to take this opportunity to invite each of your personally to take a private tour of our facility
and hear about the progress we are making in the community around safe firearms handling and
responsible forearms ownership, as well as initiatives we have partnered with RPD on. Please let
me know if any of your schedules would allow a 30 minute visit that we can get on the calendar.
Please let me know if I can be of any further assistance in this or any other matter.
Mitchell A. Tyler
VP-Operations
SafeSide Tactical, LLC
(540) 682 -8881 x 1008 (office)
(540) 520 -8085 (cell)
(540) 301 -1442 (fax)
C�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'1'elepLonc (540) 853 -2541
Fax: (540)N51 -1145
STEPHANIE M. MOON REYNOLDS, MM(
E -mail: derk(sr)ronnokeva.gov CECELIAF.M(('OY
CiD 0crk
Deputy City C'ierk
CEC ELI T. WEBB, CMC
Assistant Depntr City Clerk
April 4, 2017
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
Your communication tendering your resignation as City Manager, effective April 14,
2017 at 11:59 p.m., was before the Council of the City of Roanoke at a regular meeting
which was held on Monday, April 3, 2017.
On motion, duly seconded and unanimously adopted, Council accepted your resignation
with regret, and the communication was received and filed.
Sincerely,
�
Vteph . ie M. Moon Reyno MC
City Clerk
OFFICE OF THE CITY MANAGER
Noel C. Taylor
enue,S Municipal
,Rooming
Roanoke, Church Avenue, 011 Room 364
Roanoke, Vlrgin is zGav
ROANOKE ..w.ro poke
www.manokeva.gov
March 21, 2017
Mayor & Council,
It is with much regret and mixed emotions that I submit this letter of
resignation effective April 15, 2017. 1 will begin my service as Executive
Director of the Government Finance Officers Association of the United States
and Canada on May 1, 2017.
I appreciate the incredible opportunity you have provided me to work with you
to build a stronger, more resilient and just community. Your commitment to
make tough decisions during these turbulent times while also supporting key
investments and motivating our outstanding employee team have made it a
pleasure to serve you. I believe that, because of your leadership, Roanoke has a
bright future.
As you search for a new City Manager, please do not hesitate to use me as a
reference. I will be happy to let candidates know that there is no better City in
the nation to serve as City Manager.
Sincerely, /
X ""�
Chris Morrill
City of Roanoke
April 5, 2017 CECELIA T.WEEE,CMC
Assistant Depxty City Clerk
Paula Page Williams
1515 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Williams:
A communication from the City Clerk advising of your resignation as a member of the
Youth Services Citizen Board, effective immediately, was before the Council of the City
of Roanoke at a regular meeting, which was held on Monday, April 3, 2017.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Youth Services Citizen
Board from November 2, 2015 and ending April 3, 2017.
Sincerely,
Wp-��,, gV
Stephanie M. Moon Reynol s, MMC
City Clerk
Enclosure
c: Aisha Johnson, Assistant to the City Manager
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
_
215 CBurch Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1.536
'relepLOxe: (540)853 -2541
Fox: (540)853 -1145
5I'EFIIANIE M. MOON REYNOLDS, MMC
E -mail: cicrk(nlroxnnkevx.gxv CECELIA F. MCCOY
C'iry Clerk
Depmy City Clerk
April 5, 2017 CECELIA T.WEEE,CMC
Assistant Depxty City Clerk
Paula Page Williams
1515 Cove Road, N. W.
Roanoke, Virginia 24017
Dear Ms. Williams:
A communication from the City Clerk advising of your resignation as a member of the
Youth Services Citizen Board, effective immediately, was before the Council of the City
of Roanoke at a regular meeting, which was held on Monday, April 3, 2017.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Youth Services Citizen
Board from November 2, 2015 and ending April 3, 2017.
Sincerely,
Wp-��,, gV
Stephanie M. Moon Reynol s, MMC
City Clerk
Enclosure
c: Aisha Johnson, Assistant to the City Manager
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
"Telephone: (540) 853 -2541
Fa+: (540)853-1145
S'I EPRANIBM. MOON REYNOLDS, MMC E -mail elerkyroanoke......
City Clerk
April 3, 2017
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
CECEL A F. MCCOY
Deputy City Clerk
CECELIA T. W'ERR, CMC
Aeaittant Deputy City Clerk
This is to advise that Paula Page Williams has tendered her resignation as a member of
the Youth Services Citizen Board, effective immediately.
Sincerely,
Stephanie M. Moon Reynolds, MC
City Clerk
a 1A Re: Resignation from Youth Citizens Board _1
Stephanie Moon to: Aisha Johnson 03/23/2017 01:21 PM
low
Cc: Paula Williams, "Anita Price', Cecelia Webb
The resignation will be placed on the April 3 Council agenda.
Stephanie M. Moon Reynolds, MIMIC
City Clerk
(540) 853 -2541 (Work)
(540) 853 -1145 (Fax)
stephanie.moon@roanokeva.gov
Aisha Johnson Ms. Williams, We're sad to see you go, but we c... 03/23/2017 01:20:37 PM
From Aisha Johnson /Employees /City_of_Roanoke
To: Paula Williams 1pagewilliams07 @yahoo.com1,
Cc: "Anita Price' <anitajamesprice @gmail.cci Stephanie
M oon/ Employees/ City_of_Roanoke @City_of_Roanoke
Date: 03/23/2017 01:20 PM
Subject: Re: Resignation from Youth Citizens Board
Ms. Williams,
We're sad to see you go, but we certainly understand and thank you for your service to the board. I've
copied the City Clerk, Stephanie Moon - Reynolds. She can advise if any additional documentation is
needed.
Respectfully,
Aisha Johnson
Assistant to the City Manager
City of Roanoke
(540) 853 -2333
Paula Williams Mrs. Johnson, Good Morning. I hope all is well.... 03/23/2017 11:35:14 AM
CITY OF ROANOKE
DEPARTMENT OF FINANCE
- 215 Church Avenue, SW, Suite 461
Roanoke, Virginia 24011 -1220
Telephone: (540)853 -2821
Fax: (540)853 -6142
BARBARA A. DAMERON
Director of Finance
April 3, 2017
Dear Mayor Lea and Members of City Council:
Subject: February FYI Financial Report - City of Roanoke
ANDRF,AF.TRENT
Assistant Director of Finance
The following financial report provides commentary on the City's financial results for
the eight months ended February 28, 2017.
General Fund
Through February FYI 7, year -to -date revenues were $132.6 million, or 47.0% of the
adopted revenue estimate for the year. Year -to -date revenues increased 1.7% or $2.2
million compared to the same period in FYI 6.
General Property Tax Revenues were $0.9 million or 2.0% below FYI 6. Real Estate tax,
compromising 51.8% of the current year budget, was $0.3 million or 0.6% below the
prior year, with the second installment not due until April. Personal Property tax is not
due until the end of May.
Other local tax revenues were approximately $0.6 million or 1.4% above FY16.
Business License tax was $0.9 million or 12.6% higher than FYI 6, due to the timing of
receipts. However, early March data indicates a decline in business license revenues
year over year. Prepared Food and Beverage tax was slightly above previous year by
$0.2 million or 2.3 %, and is in line with budget. Motor Vehicle License tax continued
to perform well increasing $127,000 or 22.7% compared to the same period in the
prior year. Other contributors to the revenue increase were the timing of
reimbursements for Children's Services Act (CSA) expenditures, a VDEM
Reimbursement for Derecho related support, an increase in reimbursements for
housing of prisoners for other localities and an increase in both EMS and Off Duty
Billings for Police.
These revenue increases were offset by several underperforming local taxes. Sales tax,
which included sales through January of 2017, was 3.7 %or $0.5 million less than FY16,
and was 9.2% below year -to -date budget. Transient Occupancy tax decreased 1.2% or
$34,000 compared to the previous year, and was 5.8% below year -to -date budget.
Communications tax decreased $74,000 or 1.9% compared to FY16, and was 0.3%
below year -to -date budget. At this point, a revenue shortfall of $3.5 to $4.0 million is
still projected for FYI 7.
Through February, expenditures were $191.4 million, or 67.3 % of the adopted
expenditure budget for the year. Year -to -date expenditures increased by 56.5 million
or 3.5% compared to the prior year. The increase was attributable to medical services
to jail inmates, CSA programs, timing of capital projects and paving contracts, and
increased funding to Roanoke City Public Schools.
Stormwater Utility Fund
Year -to -date Stormwater fee revenue as of February 28, 2017 was $3.2 million or 56.9%
of FYI 7 anticipated revenues. Operating expenses were $3.1 million, or 59.9% of the
expense budget resulting in an operating gain of $83,000. Change in net position,
after transfers and contributions, was a loss of approximately $151,000. Stormwater
fees are being charged using a phased in approach. In FYI 6, which was the second
year of implementing the fee, the approved fee was 60 cents per billing unit of
impervious service. In FYI 7, the approved fee increased to 90 cents per billing unit.
This is the third and final year of the phased in approach.
Civic Center Fund
The FYI year -to -date change in operating revenue through February was $444,000
lower than the budgeted revenues but $824,000 higher than the prior year primarily
due to the timing of events. Correspondingly, operating expenses were $656,000
lower than budgeted, but $744,000 higher than the prior year. The operating loss was
$212,000 lower than the fiscal year -to -date budgeted operating loss and $80,000
lower than the prior year. The year -to -date change in net position was a loss of
$361,000 which was an improvement of $103,000 over the prior year, and an
improvement of $266,000 when compared to the budgeted loss of $627,000.
Parking Fund
Through February, approximately 68.6% of anticipated operating revenue has been
realized. Increases in Market garage revenues are partially related to the completion of
the hotel construction. Gainsboro garage and the Higher Ed Center lot have increased
occupancy as a result of new businesses moving into the downtown area. Elmwood lot
revenues are lower due to decreases in Anthem and Meridium employee parking.
Revenues in total have increased 7.4% over the prior year and operating expenses have
decreased by 5.8 %. Operating income, before the net decrease of non - operating
revenues, expenses, and transfers was approximately $769,000. After non - operating
transactions, the fund's change in net position was approximately 487,000.
Economic Summar
In February, the national unemployment rate remained at 4.7 %. However, the Virginia
unemployment rate decreased 0.1 %, from 4.0 % in January to 3.9% in February. The
most recent Roanoke unemployment rate was 4.5 %.
The Consumer Confidence Index increased 3.2 points, from 111.6 in January to 114.8
in February. Consumer confidence is at a 15 year high, with the previous ceiling at
116.3 in July 2001.
The March meeting of the Federal Reserve resulted in a 0.25% increase in the federal
funds target rate, from 0.75% to 1.0 %. The economy continues to expand at a
moderate pace with income gains and household spending growth. Business
investments have firmed as business sentiment has become more favorable.
Please contact me with any questions you may have on these financial statements
Sincerely,
�aa � l.me` elron
Director of Finance
Attachments
cc: Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborah J. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forteitures
Revenue from Use of Money and Property
Intergovernmental
Charges for Services
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Ju horal Administration
Public Safety
Public Worse
Health and Welfare
Parks, Recreation and Cultural
Community Development
Transfer to Debt Service Fund
Transfer to School Fund
Nondepartmental
Tefal
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
FOR THE EIGHT MONTHS ENDED FEBRUARY 28, 2017
STATEMENT OF REVENUE
(UNAUDITED)
Current
Revenue
Revenue
Budget
Budget
Variance
$ 114,528,000
$ (69355479)
61,406000
(36,]45,359)
1,147,000
(570,955)
1284,000
(702,184)
221,000
(92,802)
71447,148
(37858,590)
8,183,000
(2,501.696)
2,832,000
(902.697)
25,845
58.0%
678,000
(461.090)
6 281751,993
E (149,191,8527
Actual
Jul 1 -Feb 28
2016 -201]
$ 45,1]2,521
44,659,641
5]6045
581 816
128,198
33 588 558
5681,305
929,303
25,645
216910
E 132580 tot
Actual
Percent of
Jul 1 -Feb 29
FY17 vs FY16
Budget
2015 -2016
Variance
Received
$ 46,075307
(2.0 %)
39.4%
44,027,016
1.4%
549%
618,819
(69 %)
50.2%
513,968
132%
45.3%
125,7]]
19%
58.0%
32.772,543
2.5%
47.0%
4.699,359
209%
69.4%
1439,733
340%
68.1%
45.301
(429 %)
0.0%
56,080
2868%
32.0%
$ 130.373,902
1.7%
47.0%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expenditure
Uncommitted
Budget
Balance
$ 18,307,807
$ 5,583,973
8,753,337
3,199,194
68,121,055
21,014,813
28,226,679
8 , 174,858
40,577 724
14, 857, 355
10,997,399
3524,165
9.158.559
2,980,980
11,455.616
2,391242
80.402.600
26,655,354
10208,754
4,469,517
E 204.209,]29
$ 92,051,449
Actual
Jul 1 - Feb 28
2016 -2017
$ 10.723,834
5,554,143
47,106242
20,051,821
25,720,369
7,4]3,233
6,1]],580
9,064.374
53,747.446
5.739,23]
E 191,358,280
Actual
Percent of
Jul 1 -Feb 29
FY17 ve FY16
Budget
2015 -2016
Variance
Obligated
$ 11,169,368
(4.0%)
65.8%
5,751,817
(3.4 %)
63.5%
45,078,907
2.2%
69.2%
19,114,894
4.9%
71.0%
23,]]9,583
8.2%
63.4%
7,285,009
26%
68.0%
5,460,025
13.1%
67.5%
10,868536
(16.6 %)
79.1%
51,862.564
3.6%
66.8%
3,509.985
635%
56.2%
$ 184,800,70]
3.5%
67.3%
CITY OF ROANOKE, VIRGINIA
STORMWATER UTILITY FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE EIGHT MONTHS ENDED FEBRUARY 28, 2017
(UNAUDITED)
FY 2017
Adopted
Budget FY 2017 FY 2016
Operatina Revenues
Stonnwater Utility Fees
$ 5,654,000
$ 3,217,196
$ 1,980,568
Total Operating Revenues
5,654,000
3,217,196
1,980,568
Operating Expenses
Operating Expenses
5,232,395
3,056,702
2,066,204
Depreciation
77,225
234
Total Operating Expenses
5,232,395
3,133,927
2,066,438
Operating Income /(Loss)
421,605
83,269
(85,870)
Nonoperating Revenues /(Expenses)
Investment Income /(Loss)
-
8,710
6,539
Interest Expense
(105,026)
(66,212)
(23,001)
Net Nonoperating Revenues
(105,026)
(57,502)
(16,462)
Income /(Loss) Before Transfers and Contributions
316,579
25,767
(102,332)
Transfers and Contributions
Transfer from General Fund
-
-
278,316
Transfer from Capital Projects Fund
-
131,540
-
Transfer to General Fund
-
(19,245)
Transfer to Capital Projects Fund
-
(75,000)
(20,500)
Transfer to Debt Service Fund
(316,579)
(214,530)
(343,429)
Net Transfers and Contributions
(316,579)
(177,235)
(85,613)
Change in Net Position
$ -
$ (151,468)
$ (187,945)
IN
CITY OF ROANOKE, VIRGINIA
1,140,034
1,140,034
1,069,445
CIVIC CENTER FUND
14,000
14,000
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
Net Transfers and Contributions
FOR THE EIGHT
MONTHS ENDED FEBRUARY 28, 2017
1,069,445
Change in Net Position
(UNAUDITED)
$ (361,261)
$ (463,976)
FY 2017
Budget YTD
FY 2017
FY 2016
Operating Revenues
Rentals
$ 3,507,554
$ 3,046,873
$ 2,604,465
Event Expenses
992,686
1,013,415
798,582
Advertising
233,676
230,558
275,492
Admissions Tax
372,320
336,648
280,676
Facility Surcharge/7icket Rebate
338,002
281,126
190,080
Commissions
99,176
169,288
89,149
Ancillary
100,185
131,932
150,222
Miscellaneous
80,133
69,974
67,529
Total Operating Revenues
5,723,732
5,279,814
4,456,195
Operating Expenses
Personal Services
809,711
935,391
749,866
Operating Expenses
5,264,600
4,509,812
4,009,934
Management Fees
285,728
258,717
256,664
Depreciation
753,110
753,110
696,660
Total Operating Expenses
7,113,148
6,457,030
5,713,124
Operating Loss
(1,389,416)
(1,177,216)
(1,256,929)
Nonoperating Revenuesi(Expenses)
Investment Income
-
68,057
58,540
Interest Expense
(391,523)
(406,136)
(335,032)
Net Nonoperating Expenses
(391,523)
(338,079)
(276,492)
Net Loss
(1,780,939)
(1,515,295)
(1,533,421)
Transfers and Contributions
Transfer from General Fund
1,140,034
1,140,034
1,069,445
Transfer from Capital Project Fund
14,000
14,000
-
Net Transfers and Contributions
1,154,034
1,154,034
1,069,445
Change in Net Position
$ (626,905)
$ (361,261)
$ (463,976)
3
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE EIGHT MONTHS ENDED FEBRUARY 28, 2017
(UNAUDITED)
Operatinq Revenues
Market Garage
Elmwood Park Garage
Center in the Square Garage
Church Avenue Garage
Tower Garage
Gainsboro Garage
Campbell Garage
Williamson Lot
Higher Ed Center Lot
Market Lot
Elmwood Lot
Warehouse Row Lot
West Church YMCA Lots
Off Street Parking Violations (All Locations)
On Street Parking Violations
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperatinq Revenues /(Expenses)
Investment Income
Interest Expense
Net Nonoperatinq Expenses
Income /(Loss) Before Transfers and Contributions
Transfers and Contributions
Transfer from Capital Projects Fund
Transfer to DoT Fund
Transfer to Fleet Fund
Net Transfers and Contributions
Change in Net Position
FY 2017
Adopted
FY 2017
Budget
Budget YTD
FY 2017
FY 2016
$ 438,000
$ 219,000
$ 292,048
$ 229,265
635,000
317,500
393,967
403,631
385,677
192,839
254,403
258,543
679,125
339,563
482,982
450,822
442,000
221,000
319,818
288,384
200,000
100,000
146,530
114,673
173,000
86,500
112,239
112,989
-
-
-
(275)
60,000
30,000
47,473
33,057
44,000
22,000
32,665
30,344
80,000
40,000
31,781
61,241
40,000
20,000
25,740
25,163
26,000
13,000
17,513
15,324
38,000
19,000
18,317
36,667
367,650
183,825
298,718
243,342
3,608,452
1,804,227
2,474,194
2,303,170
2,313,964
1,156,982
1,038,341
1,102,120
995,605
666,570
666,570
660,685
3,309,569
1,823,552
1,704,911
1,762,805
298,883
(19,325)
769,283
540,365
-
-
50,433
53,363
(440,962)
(220,481)
(332,340)
(350,880)
(440,962)
(220,481)
(281,907)
(297,517)
(142,079)
(239,806)
487,376
242,848
$ (142,079)
$ (239,806)
$ 487,376
$ 242,848
4
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED FEBRUARY 28, 2017
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED FEBRUARY 29, 2017.
BALANCE AT BALANCE AT BALANCE AT
JANUARY 31, 2017 RECEIPTS DISBURSEMENTS FEBRUARY 28, 2017 FEBRUARY 28, 2016
CONSOLIDATED FUNDS 35,208,860.93 21,296,338.51 28,325,709.66 28,179,689.78 31,037,909.06
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING FEBRUARY 29, 2017. THAT SAID FOREGOING:
CASH
DEPOSITS IN TRANSIT
CASH IN WELLS FARGO BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
VIRGINIA INVESTMENT POOL
HRCCC- VIRGINIA INVESTMENT POOL
VIP LIQUIDITY POOL
VIRGINIA SNAP PROGRAM (U.S. SECURITIES)
TOTAL
March 28, 2017
61,311.57
1,305,213.85
322,957.10
15,177,071.60
3,798,358.07
205,936.77
7,318,660.82
28,179,689.78
EVELYN POWERS, TREASURER
Elaine Bays- Murphy, Cable Access Director
Roanoke Valley Regional Cable Television
541 Luck Avenue, S. W., Suite 145
Roanoke, Virginia 24016
Dear Ms. Bays- Murphy:
I am enclosing copy of Resolution No. 40788- 040317 approving the recommendation of
the Roanoke Valley Regional Cable Television Committee to approve the annual
operating budget for Fiscal Year 2017 -2018 for the operation of the regional
government and educational access station, Roanoke Valley Television (RVTV Channel
3), for the total amount of $220,982.00 (which consists of $218,846.00 as the City's
portion of the requested budget amount, plus the $2,136.00 for closed captioning).
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 3, 2017.
Sincerely, ) /gyp
J �}tn t0 QL)
Stephanie M. Moon Reynol MMC
City Clerk
Enclosure
c: Christopher P. Morrill, City Manager
Barbara A. Dameron, Director of Finance
Daniel J. Callaghan, City Attorney
Laura M. Carini, Assistant City Attorney
Sherman M. Stovall, Assistant City Manager for Operations
Amelia Merchant, Director of Management and Budget
Robert Leftwich, Chair, Regional Cable Television Committee
Melinda B. Mayo, Communications and Media Officer
CITY OF ROANOKE
Q
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (541)553 -2541
Enx: (540) N534145
STUIRANIE M. MOON REYNOLDS, MMC
E -mall: drtrk(mrnnnokems.,n
CEC'ELIA F. MCCOY
City Clerk
Deputy City Clerk
April 4, 2017
CF.C'ELIAT.WEBS,CMC
Assistant Deputy Cip Clerk
Elaine Bays- Murphy, Cable Access Director
Roanoke Valley Regional Cable Television
541 Luck Avenue, S. W., Suite 145
Roanoke, Virginia 24016
Dear Ms. Bays- Murphy:
I am enclosing copy of Resolution No. 40788- 040317 approving the recommendation of
the Roanoke Valley Regional Cable Television Committee to approve the annual
operating budget for Fiscal Year 2017 -2018 for the operation of the regional
government and educational access station, Roanoke Valley Television (RVTV Channel
3), for the total amount of $220,982.00 (which consists of $218,846.00 as the City's
portion of the requested budget amount, plus the $2,136.00 for closed captioning).
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 3, 2017.
Sincerely, ) /gyp
J �}tn t0 QL)
Stephanie M. Moon Reynol MMC
City Clerk
Enclosure
c: Christopher P. Morrill, City Manager
Barbara A. Dameron, Director of Finance
Daniel J. Callaghan, City Attorney
Laura M. Carini, Assistant City Attorney
Sherman M. Stovall, Assistant City Manager for Operations
Amelia Merchant, Director of Management and Budget
Robert Leftwich, Chair, Regional Cable Television Committee
Melinda B. Mayo, Communications and Media Officer
IN'11ll'. COI INCII. OI''I'l ll? CITY OI' ROANOKF, VIR(iINIA
'I ho 3rd dny of Apr 11, 2017.
N, 40788- 040317.
A RI:SOI.IJ'I'ION approving the recommendation of the Roanoke Valley
Regional Cable Television Committee to approve the annual operating budget for Fiscal
Ycar 2017 -2018 for the operation of the regional government and educational access station,
Roanoke Valley felevision (RVIV, Channel 3), and for the City to provide partial funding.
WIIFRFAS, the Roanoke Valley Regional Cable Television Committee
(Commihce) has reviewed and approved the annual operating budget for Fiscal Year 2017-
2018 lilt the operation of RVTV and has requested that the City of Roanoke approve that
operating budget;
WHEREAS, the Committee is comprised, of representatives from the City of
Roanoke, Roanoke County, and the Town of Vinton and these jurisdictions have agreed to
provide funding for the purposes for which the Committee was created, including the
support of the operation of a regional government and educational access station, RVTV;
WHEREAS, such jurisdictions have agreed to provide funding as stated in the
agreement creating the Committee and the Committee has recommended that the City of
Roanoke provide partial funding to RVTV in the amount of $218,846, plus an additional
$2,136; and
WHEREAS, this Council desires to approve the recotmnendation of the
Committee and provide partial funding as requested by the Committee.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The annual operating budget of $420,857, which is the amount being
requested from the member localities, plus an additional amount of $2,136 from the City for
the cost of providing closed captioning service for televising the monthly 9 a.m. City
1
Council Briefings or Sessions, all as set forth in the RV IV letter dated March 13, 2017, to
this Council, is hereby approved.
2. 111 accordance with the Committee's request to the City to fund a portion
of the RVTV operating budget mentioned above, the total amount of $220,982 (which
consists of $218,846 as the City's portion of the requested budget amount, plus the $2,136
for closed captioning) will be provided by the City of Roanoke as its prorata share for the
annual operating budget for RVTV for the Fiscal Yeeu-2017 -2018 as requested in the above
RVTV letter dated March 13, 2017, to this Council.
ATTEST:
14 ,wl/ (1-� �fn.
Clerk. City
FYI RVTV 2esadrtion 2
VTV3
March 13, 2017
The Honorable Sherman P. Lea, Sr.. Mayor
and Members of City Council
Roanoke. Virginia
Subject: 2017 -2018 RVTV Budget
Dear Mayor Lea. Sr., and Members of City Council:
Roanoke Valley Television, RVTV -3 Cox Cable, was created in 1993 as an agreement between
the City of Roanoke, Roanoke County, and the Town of Vinton, to form a Government &
Educational Access Station. RVTV -3 is governed by the Roanoke Valley Regional Cable
Television Committee, which includes representatives from the City, the County, and the Town.
Programming is cablecast on Cox Communications, Channel 3, Roanoke. RVTV -3 programming
is also posted to the RVTV & City Websites , and RVTV & City Social Media Sources.
On March 8, 2017, the Roanoke Valley Regional Cable Television Committee approved the
attached RVTV Operating Budget for Fiscal Year 2017 -2018 (attached) in the amount of
$420.857.
The proposed budget includes funding for closed captioning services for both the City Council
and the Roanoke County Board of Supervisors Meetings. However, at the City's request. RVTV
will also cablecast the monthly 9 a.m. City Council Briefings or Sessions for the next fiscal year.
Since closed captioning services are also required for these additional meetings, the City will pay
the additional cost of $2.136 for such extra services.
Based on the number of Cox Communications subscribers for each jurisdiction, the City of
Roanoke's share of the FY 2017 -2018 Operating Budget will be $218,846, plus an additional
$2.136 for closed captioning — totaling $220,982. Accordingly, the City is requested to provide
this amount as its portion of the RVTV FY 2017 -2018 Operating Budget.
Direct Services provided to the City of Roanoke in 2016 included:
• Original Television Shows
(11) Inside Roanoke, (12) Spotlight on City Schools, (12) Libraries Happenings,
(12) BizRoanoke
• Government Meetings
(24) Regular Roanoke City Council, (12) City Council Briefings
The Honorable Sherman P. Lea. Sr.. Mayor and Members of City Council
May 2, 2017
Page Two
Direct Services provided to the City of Roanoke in 2016 included:
• Original Video Productions
(36) Video Productions — Roanoke Sheriffs Office Departments, New Roanoke Voting
Precincts, State of the City Address, Neighborhood Awards Celebration (Entire list of
Original Video Productions is listed on Page 4 of the RVTV Budget Packet)
As Cable Access Director for Roanoke Valle) Television. I am pleased to respond to any
questions or comments you may have with regard to the proposed RVTV operating budget for
Fiscal Year 2017 -2018.
Sincerely,
Elaine Bays- Murphy
Cable Access Director
Roanoke Valley Television
Attachment
Cc: Christopher P. Morrill, City Manager
Barbara Dameron, Director of Finance
Daniel J. Callaghan, City Attomey
Stephanie Moon - Reynolds, City Clerk
Sherman M. Stovall, Assistant City Manager for Operations
Amelia Merchant, Director of Management and Budget
Mr. Robert Leftwich, Chair. Regional Cable Television Committee
Laura M. Carini. Assistant City Attorney
Melinda B. Mayo. Communications and Media Officer
To Roanoke Regional Cable Television Committee
From: Elaine Bays - Murphy, Director of Cable Access
Date: March 8, 2017
Re: Approved FY 2017 -2018 Operating Budget
BACKGROUND INFORMATION:
Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station, serving the City
of Roanoke, Roanoke County, Town of Vinton, and their respective School Systems. In 1992, the three
localities signed an agreement to form a Government & Educational Access Station, and RVTV -3 was created
in 1993.
The operational budget for RVTV is provided by the three local governments, and it is funded through the
Virginia Communications Sales and Use Tax Revenue paid by Cox Communications. The RVTV budget
amount paid by each locality is based on the percentage of Cox Customers located in each jurisdiction.
RVTV has five full -time staff members. RVTV -3 produces Original Videos, Monthly Television Shows, and
covers LIVE Government Meetings.
Roanoke Valley Television produced the following in 2016:
81 Original Television Shows
(11) Inside Roanoke, If 2) Roanoke County Today, (12) Spotlight On City Schools, (12) Accent
Excellence, (6) Roanoke County Business Partners, (4) Recreation Television, (12) BizRoanoke
(12) Libraries Happenings
• 58 Regular Government Meetings
(24) Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (12) City
Council Briefings
• 76 Original Video Productions
( List of Video Productions on Attachment Pages 4 & 5)
The approximate rate for video production work in the private sector is $1,500 per finished minute. The
approximate RVTV Production Value for Stand Alone Video Productions is $1,578,000.
(Total value does not include TV Shows or Government Meetings).
RVTV -3 Programming is uploaded to the RVTV Website & Social Media Sources. Additionally, RVTV -3
Programming is uploaded to the Websites & Social Media Sources for Roanoke City, Roanoke County, Town
of Vinton & their School Systems.
RVTV Website www.RV'FV.orq
RVTV YouTube Channel www.voutube.com/RoanokeValleyT V
RVTV Facebook Page (1,249 Likes) www.facebook.com/RoanokeValleyTelevision
RVTV Twitter www .twitter.coin /RoanokeValleyTV
FISCAL IMPACT:
The proposed FY2017/2018 Operating Budget request is $420,857.
Roanoke County is the fiscal agent for Roanoke Valley Television, and RVTV positions are included in the
County's Classification Plan. The last full review of RVTV job positions took place in 1997. The Human
Resources Department researched salary data on a regional basis to benchmark RVTV positions. Additionally,
Internal job duties were compared to other County jobs. Job descriptions have been revised to include new
technology and more accurately describe how RVTV serves several entities. It is the recommendation of the
Roanoke County Human Resources Department that all RVTV job positions increase three grades.
The budget includes closed captioning services for Roanoke City Council & Roanoke County Board of
Supervisors meetings.
On January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1 -645 et seq.)
required Cox Communications, as well as other cable television providers, to pay a five percent (5 %) sales or
use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of
Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of
revenues it receives from cable television providers, like Cox, to the localities.
The operational budget for RVTV is provided by the three local governments, and it is funded through the
Virginia Communications Sales and Use Tax Revenue paid by Cox Communications. The RVTV budget
amount paid by each locality is based on the percentage of Cox Customers located in each jurisdiction.
Cox calculates the percentage of Subscribers (December 31, 2016) in each locality as follows:
Locality
2015 Percentage
2016 Percentage
City
52.17%
52%
County
43.61%
44%
Vinton
4.22%
4%
Based on the above percentages, each member's contribution to the FY2017/2018 budget of $420,857
is:
Locality
2016/2017 Budget
2017/2018 Budget
City
$209,225
$218,846
County
$174,895
$185,177
Vinton
$16,924
$16,834
Total
$401,044
$420,857
"In addition to the City's share of the above budget of $420,857, the City will also pay $2,136 for closed
captioning for City Council Briefings.
RVTV Financial Report - Current Account Balances as of December 31, 2016
C817 -9601 (Operating Budget) ........ ............................... ....................$238,445.28
C817 -9603 (Cox Cable Capital Equipment Grant) ........... ....................$981,915.05
C817 -9604 (Operating Reserve) ...... ............................... .....................$66,022.08
(Operating Reserve Balance to be maintained is 20% of the Operating Budget)
The Operating Reserve Account represents the unused funds from the Operating Budget since 1993. RVTV
does not lose these funds at the end of the fiscal year, rather they are rolled over into the Operating Reserve
Account.
ATTACHMENTS:
RVTV Proposed 2017 — 2018 Budget
Budget
2016-2017
101010 Regular (215,215) 219,320.00
202100 FICA (7.65 %) 16,732.00
202200 Retirement— VRS (11.18 %) 24,453.00
202840 Deferred Comp Match (650 x 3) 2,600A0
202300 Group Health Insurance (34,156+ 10 %) 38,942.00
202310
Group Dental Insurance
2,249.00
202500
VRS Life (1.31 %)
2,472.00
202500
LTD Insurance (.275 %)
709.00
202750
VRS Health Credit (0.30°/x)
656.00
300013
Professional Services — Other
23,194.00
(Closed Captioning $22,250 Security System $276)
300013A
CC —City Council Briefings
320001
Repairs Vehicles (By Garage)
300.00
320001
Repairs (Other Equipment)
1,000.00
3300005
Maintenance Service Contracts
3,125A0
(Telephone $550 Website$2,575)
520010
Postage
100.00
520030
Telephone
4,230.00
520033
Internet & Adobe Cloud
1,990.00
520035
Cellular Phones (2 Smart Phones)
1,200.00
5300005
Motor Vehicle Insurance
1,382.00
5300008
General Liability Insurance
3,346.00
540010
Lease/Rent of Buildings
46,486.00
(8 x $3,950.55 4 x $4,069.06)
550001
Travel (Mileage)
100.00
550020
Dinner Meetings & Luncheons
150.00
580001
Dues & Association Membership
308.00
(Public Relations Society of America)
601010
Office Supplies — General
500.00
601013 Small Equipment & Supplies 2,000.00
601013 Video Supplies 2,000.00
608080 Gas, Oil & Grease 1,400.00
609091 Tires,Tubes & Parts 200.00
Total $401,044.00
Proposed Budget
2017-2018
236,736.00
18,110.00
26,467.00
L950.00
37,572.00
2,249.00
3,101.00
651.00
710.00
22,526.00
* City Only
300.00
500.00
3,125.00
100.00
4,230.00
1,990.00
1,200.00
1,512.00
3,465.00
47,880.00
100.00
75.00
308.00
600.00
2,000.00
2,000.00
1,200.00
200.00
$420,857.00
*In addition to the City's share of the above budget of $420,857, the City will also pay $2,136
for closed captioning for City Council Briefings. RVTV expended 96.08% of the 2015/2016 Budget.
RVTV 2016 Edited Video Productions
Roanoke City Productions
Length
New Roanoke Voting Precincts
3:00
Implementing LEAN Conference Highlight Video
8:00
C -Span Bus Tour — Roanoke Valley Governor's School
2:00
Raleigh Court Branch Re- Opening
15:00
Norman Rockwell Exhibition Media Preview — Taubman
2:00
Jail Security Division — Roanoke Sheriff s Office
10:00
Deschutes Brewery Announcement
30:00
Huff Lane Park Ribbon - Cutting
12:00
Roanoke Valley Convention & Visitors Annual Meeting
60:00
Spring Career, Lifestyle & Financial Fitness Fair
4:00
RVTV -3 Interview with George Takei
7:00
An Evening with George Takei
56:00
Weatherize Roanoke
3:00
Sheriffs Office —Administrative Functions
6:00
State of the City Address
60:00
River's Edge Sports Complex Ribbon - Cutting
4:00
Roanoke GO Outside Festival
3:00
Leaf Collection PSA
:30
New Police Chief Announcement
16:00
RYSE — Rehousing Youth for Success in Education
14:00
Little Free Libraries Press Conference
10:00
Smith Park Ribbon - Cutting
9:00
Lead Poisoning Awareness
6:00
HOPE Initiative Press Conference
34:00
Neighborhoods Awards Dinner
60:00
Emergency Preparedness Videos
45:00
Linwood Holton Tree Planting Ceremony
20:00
Police -Fire Emergency Equipment Video
10:00
Library Happenings PSA
:30
Inside Roanoke PSA
:30
Leadership College PSA
:30
Roanoke County Productions
Length
Tons of Fun PSA
:30
Tons of Fun Highlight Video
4:00
Roanoke County — Roanoke River Trail Ribbon - Cutting
22:00
Friendship Health & Rehab South Ribbon - Cutting
15:00
Arbor Day Celebration
400
Rally for Road Safety
3:00
Semi - Annual Book Sale PSA
:30
Grandma Says Stormwater PSA
:30
Touch -A -Truck PSA
:30
Roanoke Valley Resource Authority Residential Service Area
5:00
Fire & Rescue — Fire Safety Challenge
4:00
Fire & Rescue — Fire Safety Press Conference
11:00
Roanoke County Productions
Length
Route 419 Town Center PSA
:30
Semi - Annual Book Sale PSA
:30
Educational Forum on Heroin & Prescription Drug Abuse
55:00
Janine Underwood — Drug Abuse Testimonial
14:00
Mental Illness Awareness Training
120:00
State of the County Address
50:00
Christmas Tree Lighting PSA
:30
Christmas Tree Lighting Highlight Video
5:00
Accent Excellence PSA
:30
Recreation Television PSA
:30
Director of Library Services — FIR Recruitment Video
2:00
Milken Educator of the Year Award — Lindsay Murray
30:00
Town of Vinton Productions
Length
Vinton Dogwood Festival PSA
:30
Vinton Heritage & Storytelling Festival PSA
:30
Vinton Heritage & Storytelling Festival Highlight Video
12:00
Vinton Arbor Day Celebration
30:00
New Moon Creative & Earthworks Pottery Ribbon - Cutting
4:00
Twin Creeks Brewing Company Ribbon - Cutting
5:00
State of the Town Address
30:00
City, County, & Town Productions
Length
Cox 40`h Anniversary Celebration
30:00
Cox Community Scavenger Hunt Announcement
26:00
(12) RCACP Adoptable Pets Video
2:30 each (30:00)
Roanoke City & Roanoke County
Collision Reporting Center
20:00
Western VA Industrial Facility Authority Announcement
5:00
Total Minutes Produced 1,052 Minutes
2016 Video Productions
(Does not include Shows or Meetings)
Productions City of Roanoke Roanoke County Town of Vinton
76 36 29 11
Percentage 47% 38% 15%
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 3, 2017
Subject: Proposed FY -18 Budget for Roanoke Valley Television
I would like to sponsor Elaine Bays- Murphy, Cable Access Director of Roanoke
Valley Television, to present the organization's proposed Fiscal Year 2018
budget and related expenditures and revenues.
ri opher P. Morrill
City Manager
Distribution: Council Appointed Officers
Tim Bradshaw, A.A.E.
Executive Director
Roanoke - Blacksburg Regional Airport
5202 Aviation Drive, N. W.
Roanoke, Virginia 24012 -1148
Dear Mr. Bradshaw:
I am enclosing copy of Resolution No. 40789- 040317 approving the Roanoke Regional
Airport Commission's 2017 -2018 proposed operating and capital budget, as well as a
separate listing of certain proposed capital expenditures, as more particularly set forth in
a report from the Roanoke Regional Airport Commission dated March 29, 2017.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 3, 2017.
Sincerely,
i�� L' Y11. }'l pf^ro l� y o
Stephanie M. Moon ReynotdslMMC
City Clerk
Enclosure
PC: Cathy Bowman, Secretary, Roanoke Regional Airport Commission, 5202
Aviation Drive, N. W., Roanoke, Virginia 24012
Mark A. Williams, General Counsel, Roanoke - Blacksburg Regional Airport, 5202
Aviation Drive, N. W., Roanoke, Virginia 24012
Deborah C. Jacks, Chief Deputy Clerk to the Board, Roanoke County, P. O. Box
29800, Roanoke, Virginia 24018 -0798
Christopher P. Morrill, City Manager
Daniel Callaghan, City Attorney
Amelia C. Merchant, Director of Management and Budget
Barbara A. Dameron, Director of Finance
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chorch Avcnoe, S. W., Room 456
-
Roanoke, Virginia 24011 -1536
Tdephnne'. (540)853 -2541
Fit,. (5411) 853-1145
Fnm11; It" 01numogev It"
('E,('F,LIAF.M(('OY
5'I'EPIIANE M.
MOON REYNOLDS, MMC
Dcp„b CIO' Clerk
01) if
CEd'EI,IA T.1hK CMC
it,
Assisrnnl Depn1� CiD' Clerk
April 4, 2017
Tim Bradshaw, A.A.E.
Executive Director
Roanoke - Blacksburg Regional Airport
5202 Aviation Drive, N. W.
Roanoke, Virginia 24012 -1148
Dear Mr. Bradshaw:
I am enclosing copy of Resolution No. 40789- 040317 approving the Roanoke Regional
Airport Commission's 2017 -2018 proposed operating and capital budget, as well as a
separate listing of certain proposed capital expenditures, as more particularly set forth in
a report from the Roanoke Regional Airport Commission dated March 29, 2017.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 3, 2017.
Sincerely,
i�� L' Y11. }'l pf^ro l� y o
Stephanie M. Moon ReynotdslMMC
City Clerk
Enclosure
PC: Cathy Bowman, Secretary, Roanoke Regional Airport Commission, 5202
Aviation Drive, N. W., Roanoke, Virginia 24012
Mark A. Williams, General Counsel, Roanoke - Blacksburg Regional Airport, 5202
Aviation Drive, N. W., Roanoke, Virginia 24012
Deborah C. Jacks, Chief Deputy Clerk to the Board, Roanoke County, P. O. Box
29800, Roanoke, Virginia 24018 -0798
Christopher P. Morrill, City Manager
Daniel Callaghan, City Attorney
Amelia C. Merchant, Director of Management and Budget
Barbara A. Dameron, Director of Finance
m
IN '1'111; COUNCIL OP TI IE CITY OF ROANOKE, VIRGINIA,
The 3rd day of April, 2017.
No. 40789- 040317.
A I21?SOL[PFION approving the Roanoke Regional Airport Commission's 2017 -2018
proposed operating and capital budget upon certain terms and conditions.
BE I'I' RESOLVED by the Council of the City of Roanoke that in accordance with the
requirements of the Roanoke Regional Airport Commission Act, as amended, and the Roanoke
Regional Airport Commission Contract dated January 28, 1987, as amended, the City of
Roanoke hereby approves the Roanoke Regional Airport Commission's 2017 -2018 proposed
operating and capital budget, as well as a separate listing of certain proposed capital
expenditures, as more particularly set forth in a report from the Roanoke Regional Airport
Commission to this Council dated March 29, 2017.
K: \Measures \Airport Commission Annual Budget 2017. doe
ATTEST:
City Clerk.
ROANOKE REGIONAL AIRPORT COMMISSION
Roanoke- Blacksburg Re
5202 Aviation Drive
Roanoke, VA 24012 -1148
(540) 362 -1999
FAX (540) 563 -4838
www.flyroa.com
March 29, 2017
Stephanie Moon Reynolds, MMC
City Clerk, City of Roanoke
215 Church Avenue, S.W.
Noel C. Taylor Building, Room 456
Roanoke,VA 24011
Dear Ms. Reynolds
In accordance with the requirements of the Roanoke Regional Airport Commission Contract
dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is submitting its
Operating Budget (Attachment I) to Roanoke City Council for approval. This Budget was adopted by the
Commission at its meeting on March 28, 2017. We are also providing a separate listing of Capital
Expenditures which are expected to exceed $100,000 in cost and are intended to benefit five or more
future accounting periods (Attachment II).
You will note that no deficit is anticipated in either the Operating Budget or for the listed Capital
Expenditures; therefore, no additional appropriations are being requested or anticipated from the City
or the County of Roanoke. Formal approval of the Operating Budget and the Capital Expenditure List by
resolution of each of the participating political subdivisions would be appreciated.
I would be pleased to respond to any questions or comments that you may have with regard to
this matter prior to addressing City Council. I am enclosing 11 copies of this letter and attachments for
your packets. I understand that this item is to be included on the April 3rd Council Agenda. On behalf of
the Commission, thank you very much for your assistance and cooperation.
Sincerely,
Tim Bradshaw, A.A.E.
Executive Director
Attachments
ATTACHMENT
Roanoke Regional Airport Commission
Budget Executive Summary
Proposed Budget FY 18 vs. Actual Budget FY 17
Proposed Budget Annual Budget
Fy 18 FY17 $ Change %Change
Operating Revenues
1,328.000
1.263,000
65.000
5%
Airfield
4 %.000
494.000
(8.000)
-2%
General AviaOOn
6.575.000
6437000
138,000
?%
Terminal Related
351.000
346,000
Other Revenues
129.000
193,00
(64.000)
-33%
Interest on Investments
5 000
5,000
-
0%
Gairi(Loss) on Sale of Assets
367000
271,000
96,000
35%
State Funds
112,000
59,000
43,000
62%
Federal Reimbursable Funds
100.000
100%
DHS Public Safety Grant
tO
-
90]8,000
3]5.000
4.13%
Total Operating Revenues
3 00w 0
,4 .
9 53
Operations and Maintenance Expenses
4,855,935
360,]42
Salaries, Wages and Benefits
5,016,677
4 394.891
(23,218)
-18%
Operating Expenditures
4,371,673
48,150
100%
other B Improvement Projects
48,150
-
-
385,674
4%
Total Operations and Maintenance Expenses
perrt ions a
9,436,500
9.050,828
16,500
2],1]4
10,676)
39%
Operating Net Income
Capital Revenues
4,206,784
5,]43,383
(1,536,599)
-27%
Federal AIP Entitlements
1,633,000
1]29,000
(96,000)
6%
State Entitlements
1,266,000
1.190,802
]5.1 98
6%
Passenger Facility Changes (PFC)
2.378,104
472,267
20%
Retained Earrings
2,8503]1
9,956,155
1"041.289
- 1,85.134
-10%
Total Captal Revenues
Capital Expenses
9,956,155
10,12148]
165,332)
-2%
Capital Projects
9,956.156
10,121487
(165,332)
-2%
Total Capital Pmjecls
Customer Facility Charges
710.500
500.000
210.500
42%
Revenues
Expenses
710,500
500.000
210,500
4
CFC Net Income
2/10/2017
ATTACHMENT II
Proposed Capital Expenditures
(For projects expected to exceed $100,000 in cost and programmed for FY 2017 -2018)
Projects:
A. Sealcoat Runways 6 -24 and 16 -34
1, Description: Runway 6 -24 pavement is approximately 15 years old while Runway
16 -34 pavement ranges from 11 to 14 years in age. In order to extend the useful life
of the pavements until a full rehabilitation may occur (minimum useful life of 20
years), it is recommended that both runways and their overruns receive a sealcoat
and that all cracks are sealed.
2. Estimated Cost: $1,539,000.
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $1,385,100
b. State Aviation Grant Funds: $153,900
B. Rehabilitate GA Ramp East
1. Description: The older portions of the general aviation ramp are 22 years or older
and are in fair or poor condition. It is recommended that the GA ramp be
reconstructed through a combination of a 3 inch mill /overlay and full depth
pavement repair as necessary. Taxilanes and apron areas are AIP eligible but the
pavement along buildings is not.
2. Estimated Cost: $1,232,820
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $694,638
b. State Aviation Grant Funds: $77,182
c. Commission Funds: $461,000
C. Replace Snow Plow#15
1. Description: This snow plow is over 20 years old and is scheduled to be replaced.
2. Estimated Cost: $485,000
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $436,500
b. State Aviation Grant Funds: $48,500
D. Construct Walkway Canopy
1. Description: Project includes the addition of structure along the central walkway of
the short and long term parking lots to provide weather protection and safety
improvements for pedestrians circulating between the parking lots and the terminal
building. This project was designed last year but when bid, the only bid provided
exceeded funds available. The project's plans and specifications were reviewed to
determine options to lower the cost and the project will be rebid.
2. Estimated Cost: $1,832,500
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $1,649,250
b. Commission Funds: $183,250
E. Tunnel Lighting Replacement
1. Description: The lighting for the tunnel is original to the structure, is less energy
efficient due to the age of lights, and parts for maintenance are becoming hard to
find. The design for the lighting was completed but the original funding planned
was less than the engineers estimate.
G.
H.
2. Estimated Cost: $500,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $400,000
b. Commission Funds: $100,000
Sealcoat- Airfield & Roads /Parking Lots Phase 4
1. Description: Allowance for needed pavement repairs including sealcoating, crack
sealing and remarking as needed for airfield or parking lots and roadways.
2. Estimated Cost: $350,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $315,000
b. Commission Funds: $35,000
Runway Approach Obstruction Removal
1. Description: The FAA and VA Department of Aviation require that Airport Sponsors
keep the approach and departure surfaces clear of obstructions. Airport Sponsors
must periodically determine whether obstructions exist and if so, develop a plan for
mitigation. This involves an initial study to determine any obstructions and compare
those with obstructions included in the FAA database. This will be followed by a
project the following year to remove the identified obstructions.
2. Estimated Cost: $200,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $160,000
b. Commission Funds: $40,000
Replace Wooden Fence Line
1. Description: A wooden fence line is provided at the Runway 16 end and along the
Runway 6 end. Wood has been used because at this location a metal fence could
interfere with the FAA Navaids. The wooden fence is old and it is proposed to be
replaced with a composite fencing.
2. Estimated Cost: $150,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $120,000
b. Commission Funds: $30,000
Preliminary Design Airline Ticketing Baggage Screening
1. Description: Project includes doing the preliminary design for removing /screening
the EDS machines used to screen passenger bags and provide passengers that check
bags with an improved customer experience.
2. Estimated Cost: $100,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $80,000
b. Commission Funds: $20,000
New Telecommunication System
1. Description: The existing Norte] telephone system used by Commission staff is at
the end of its useful life and service and parts will not be available in the near term
due to the bankruptcy status of the manufacturer. It is planned to be replaced with
a VOIP system.
2. Estimated Cost: $115,000
3. Anticipated Funding Sources:
a. Commission Funds: $115,000
K. Replace Roofs for Hangars 17, 18, 19 & 20
1. Description: Project involves replacing roofs on existing hangars. It will be
completed over two years at an estimated $100,000 per year
2. Estimated Cost: $100,000 for FY 2018
3. Anticipated Funding Sources:
a. Commission Funds: $100,000
L. Rental Car Improvements
1. Description: This multi -year project includes several improvements funded with
Customer Facility Charges imposed on rental car customers. This includes the
addition of a separate rental car facility, ready return lot improvements and a Quick
Turn Around (QTA) facility for common requirements to wash, fuel and store rental
cars. The amount proposed is to do initial planning for this project.
2. Estimated Cost: $2,000,000
3. Anticipated Funding Sources:
a. Customer Facility Charge Funds: $2,000,000
M. Rehabilitate Employee and Rental Car Lots
1. Description: The employee and rental car parking lots have been grouped together
to do needed pavement repairs in anticipation of the future move of the existing
Ready Return Lot to the lot currently used by the employees.
2. Estimated Cost: $766,260
3. Anticipated Funding Sources:
a. Customer Facility Charge Funds: $766,260
N. Sealcoat & Crack Seal Overflow Lot
1. Description: The overflow parking lot is currently in fair condition. It is
recommended that all cracks are sealed and a sealcoat is applied in order to slow
the weathering process caused by climate conditions. This parking lot is being
prepared in anticipation of a future relocation of the employee parking lot to
accommodate the proposed Rental Car Facility.
2. Estimated Cost: $217,080
3. Anticipated Funding Sources:
a. Customer Facility Charge Funds: $217,080
II. Anticipated Funding Sources:
Federal AIP Grant Funds $ 4,165,488
State Aviation Grant Funds $ 1,354,582
Customer Facility Charges $ 2,983,340
Commission Capital Funds $ 1,084,250
Estimated Total Projects Funding $9,587,660
RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION
Adopted this 28th day of March, 2017
No. 05 -032817
A RESOLUTION approving and adopting the Commission's Operating Budget for
fiscal year 2017 -2018.
BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal
year 2017 -2018 Operating Budget for the Commission, as set forth in the report and
accompanying attachment by the Commission Treasurer dated March 28, 2017, is
hereby approved; and,
BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf
of the Commission to submit the fiscal year 2017 -2018 Operating and Capital Purchase
Budget, as well as the previously approved list of Proposed Capital Expenditures, to
Roanoke City Council and the Roanoke County Board of Supervisors for approval
pursuant to the contract between the Commission, Roanoke City, and Roanoke County
dated January 28, 1987, as amended.
ATTEST:
SeQr
VOTE: AYES: Gust, Lawrence, Porterfield, Dooley
NAYS: None
ABSENT: Minnix
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 3, 2017
Subject: Proposed FY -18 Budget for the Roanoke Blacksburg Regional
Airport
I would like to sponsor Timothy Bradshaw, A.A.E., Executive Director of the
Roanoke - Blacksburg Regional Airport, to present the Roanoke Regional Airport
Commission's proposed Fiscal Year 2018 budget and proposed capital
expenditures.
- ---- --------------- --
Christopher P. Morrill
City Manager
Distribution: Council Appointed Officers
(0.b.
Roanoke City Council
April 3, 2017
16%
ROANOKE- BLACKSBURG
REGIONAL AIRPORT
ROANOKE- BLACKSBURG
REGIONAL AIRPORT
MARKETING & PROMOTIONS
3%
ROANOKE-BLACKSBURG
REGIONAL AIRPORT
Marketing and Air Service Development Discussion:
Where we were: Passenger traffic peaked at ROA in 2011 with 640,786 passengers using the airport.
Starting in 2012 traffic began to decline, dropping 1.9% to 628,307, declining 1.4% in 2013 to 619,284,
P eclining 2.9% in 2014 to 601,434 passengers and finally 2015 saw passenger's drop below 600,000
with a drop of 0.79% to 596,671. Despite the loss of passengers fares remained high and to
compensate for fewer passengers flight capacity was reduced. Reliability was below the industry
Werage. Leakage was a serious issue.
Where we are: 2016 didn't start off the way we would have liked. Traffic continued to decline with 6
of the first 8 months having less traffic than the year before. A combination of actions /events helped
spur growth in passengers: The economy started to improve, Delta added a second mainline aircraft
Pj(capacity), our fares were brought in line with most airports in the region, reliability with Piedmont
began to improve, management was in the community promoting the airport and the importance of
flying local and finally, we started running our broadcast television ads. The confluence of events
helped traffic increase by 8.8% in September, 8.5% in October, 7.8% in November and 10% in
December. Calendar year 2016 saw traffic increase by 11,617 passengers versus 2015. January and
February 2017 kept the momentum going with 5.8% increases in traffic. The past six months we have
M,served an additional 22,175 passengers over the same time frame a year earlier.
I ghere we are going: As traffic has increased we are now in the position of being constrained by
pacity, so we are aggressively lobbying our incumbent carriers for additional capacity.
merican —we continue to work with American to bring our fares in line with other airports in the
gion, add non -stop service to Dallas /Ft. Worth and upgrade equipment. As Piedmont takes over a
nificant amount of the American Eagle flying at PHL they could eliminate their flight crew bases at
A. In discussions with Piedmont's President, Lyle Hogg, the maintenance facility will remain in ROA
t they haven't made a decision on the crew bases. We have expressed a strong desire to maintain
the crew bases as well as the maintenance facility. 37 seat DASH- 8 -100's turboprops will be retired
rom the fleet by the end of 2017 the 50 seat DASH- 8 -300's will be retired by the end of 2018. These
ircraft will be replaced with 50 seat ERJ regional jets.
Allegiant — Allegiant is still transitioning the MD -80 aircraft out of their fleet but we are not expected
to see the replacement Airbus equipment this year.
Delta— Flights are running almost 90% load factor, will see slight capacity increase to ATL in the
summer, have asked for additional capacity to ATL. We are in talks with Delta about reinstating DTW
service to help increase capacity and competitive position at ROA. We will continue to see a mix of
mainline and regional jet service.
United — Will add capacity to IAD and ORD over the next couple of months IAD will increase to 2x in
April and 3x in May. ORD will increase to 3x in May. We continue to request DEN and EWR service and
increased capacity to IAD and ORD. We will continue to see 50 seat ERJ service to ORD and the DASH -8
service to IAD will eventually change to 50 seat ERJ's but we don't have a time frame for the change.
ROANOKE- BLACKSBURG
REGIONAL AIRPORT
,,, a 1106 E .. �s Sri r
14
I
-7
1p
FLY LOCAL, FLY FROM HOME, FLY ROA
Thank you
(v
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of April, 2017.
No. 40790- 040317.
AN ORDINANCE to appropriate funding from the Department of Justice
Federal Asset Sharing Program and the Department of Treasury Federal Asset Sharing
Program for enhancing law enforcement operations, amending and reordaining certain
sections of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
DoJ Training and Development 35- 640 - 3304 -2044
DoT Training and Development 35- 640 - 3307 -2044
Revenues
DoJ Federal Asset Forfeiture
DoJ Federal Asset Forfeiture
DoT Federal Asset Forfeiture
DoT Federal Asset Forfeiture
35- 640 - 3304 -3305
Interest 35- 640 - 3304 -3306
35- 640 - 3307 -3307
Interest, 35- 640 - 3307 -3308
$ 155,780
(18,645)
155,543
237
(18,689)
44
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATT�$T: (j
�j"�" City Clete 1-31
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 3, 2016
Subject: Appropriation of Federal Asset Forfeiture Funds (CM 17-00027)
Background
In 1986, the United States Congress authorized the transfer of certain federally
forfeited property to state and local law enforcement agencies that participated
in the investigation and seizure of the property. Application for an equitable
share of property seized by local law enforcement must be made to the U.S.
Department of Justice and certified by the U. S. Attorney.
This property, including funds shared with state and local agencies may only be
used for the purposes stated in the application, i.e. narcotics investigations
related to law enforcement. Participation in federally forfeited property sharing
enhances the effectiveness of narcotics investigations by providing necessary
investigative equipment and training and offsets the cost that would otherwise
be borne by the City's taxpayers.
Considerations:
The Police Department receives funds periodically from the Federal Asset
Forfeiture Sharing Program. Federal law mandates that these seized funds be
placed in an interest bearing account until forfeited and that any interest
earned be used in accordance with program guidelines. These funds are
provided by either the United States Department of the Treasury (DOT) or the
United States Department of Justice (DOJ). Program guidelines require that
these funds be segregated by the providing department.
Revenue and interest in the amount of $137,135 is available for appropriation
to the Department of justice and Department of the Treasury Asset Forfeiture
grant fund accounts. The funding will be utilized for specialized officer training
in leadership development, forensics, interview skills, polygraph operation, and
more.
Recommended Action:
Adopt the accompanying budget ordinance to increase the revenue estimate in
the Grant Fund in the amount of $137,135 and appropriate funding in the same
amount into accounts to be established by the Director of Finance in the Grant
Fund
Ost her P. orri
M
ll l
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Barbara A. Dameron, Director of Finance
Timothy S. Jones, Chief of Police
Amelia C. Merchant, Director of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of April, 2017.
No. 40791 - 040317.
AN ORDINANCE to appropriate funding from the State Asset Sharing
Program for enhancing law enforcement operations, amending and reordaining certain
sections of the 2016 -2017 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Wearing Apparel
Revenues
State Asset Forfeiture - Interest
State Asset Forfeiture
35- 640 - 3302 -2064 $ 31,799
35- 640 - 3302 -3299 140
35- 640- 3302 -3300 31,659
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATT T: y�
City Clerk.
Meeting: April 3, 2017
Subject: Appropriation of State Asset Forfeiture Funds
(CM 17- 00026)
Background
In 1991, the Virginia General Assembly passed legislation allowing local law
enforcement to seize property that is connected with illegal narcotics
distribution. The Code of Virginia also makes it possible for police departments
to receive proceeds from these forfeited properties. Application for an
equitable share of the property seized by local law enforcement must be made
to the Department of Criminal Justice Services, Forfeited Asset Sharing Program
and be certified by the Chief of Police.
Property which includes funds shared with state and local agencies may only be
used for law enforcement purposes. Program requirements mandate that these
funds be placed in an interest bearing account and any interest earned be used
in accordance with program guidelines.
Considerations:
The Police Department receives funds periodically from the State Asset
Forfeiture Sharing Program. The Code of Virginia mandates that these seized
funds be placed in an interest bearing account until forfeited and that the
interest earned be used in accordance with program guidelines. Revenue in the
amount of $31,659 and interest in the amount of $140 have been collected and
are available for appropriation to the corresponding grant fund account.
The $31,799 will be appropriated to the expendable equipment budget which
will allow the police department to acquire new and replacement equipment for
officers (ballistic vests, computer software, body cameras, etc.) as well as
equipment for vehicles (cameras, partitions, and window barriers, etc.).
Recommended Action:
Adopt the accompanying budget ordinance to increase the revenue estimate in
the Grant Fund in the amount of $31,799 and appropriate funding in the same
amount into the corresponding expendable equipment account (35- 640 -3302-
2035).
Resp t' 'y ubmitted,
- - -- -- -- ----- - - - - --
I PHFR P. MORRILL
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Barbara A. Dameron, Director of Finance
Timothy S. Jones, Chief of Police
Amelia C. Merchant, Director of Management and Budget
c3
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
NW
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
STEPHANIE M. MOON REYNOLDS, MARC
E-mail: clerkorr makevdgov
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
April 4, 2017
p
CECELIA T. WEBB, CIVIC
Assistant Deputy City Clerk
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
I am enclosing copy of Ordinance No. 40792 - 040317, authorizing conveyance of a forty
year non - exclusive above ground and underground utility easement, with an
approximate width of twenty feet, across City -owned property located at 3837
Williamson Road, N.W., designated as Official Tax Map No. 2090601, known as the
Williamson Road Library, to Appalachian Power Company, to allow APCO to supply
electrical power from an existing pole located on Fleming Avenue, N. W., to a new
transformer located on the site of the Williamson Road Library, in connection with the
renovation and expansion of the Williamson Road Library, as more particularly set forth
in the City Council Agenda Report dated April 3, 2017.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 3, 2017; and is in full force and effect upon its
passage.
Sincerely,
Stephanie M. Moon Reyn�o -(ds, C
City Clerk
Enclosure
C' Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
R. Brian Townsend, Assistant City Manager for Community Development
Robert K. Bengtson, P.E., Director of Public Works
Charles M. Anderson, Architect II
Cassandra L. Turner, Economic Development Specialist
O)L
IN THE COUNCIL OF TIIE CITY OF ROANOKE, VIRGINIA
The 3rd day of April, 2017.
No. 40792 - 040317.
AN ORDINANCE authorizing the conveyance of a forty (40) year non- exclusive above
ground and underground utility easement, with an approximate width of twenty (20) feet, across
City -owned property located at 3837 Williamson Road, N.W., Roanoke, Virginia, designated as
Official Tax Map No. 2090601, known as the Williamson Road Library, to Appalachian Power
Company ( "APCO "), upon certain terms and conditions; and dispensing with the second reading
of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to execute
the necessary documents providing for the conveyance of a forty (40) year non- exclusive above
ground and underground utility easement, with an approximate width of twenty (20) feet, across
City -owned property located at 3837 Williamson Road, N.W., Roanoke, Virginia, designated as
Official Tax Map No. 2090601, known as the Williamson Road Library, to APCO, to allow
APCO to supply electrical power from an existing pole located on Fleming Avenue, N.W.,
Roanoke, Virginia, to a new transformer located on the site of the Williamson Road Library, in
connection with the renovation and expansion of the Williamson Road Library, as more
particularly set forth in the City Council Agenda Report dated April 3, 2017.
2. All documents necessary for this conveyance shall be in a form approved by the
City Attorney.
3. The City of Roanoke is authorized to grant this utility easement to APCO absent a
public hearing, as this matter meets the criteria contained in Section 15.2- 1800(B), Code of
Virginia, (1950) as amended, excepting this request from the public bearing requirement.
4. Pursuant to Section 12, Roanoke City Charter, the second reading of this
ordinance by title is hereby dispensed with.
ATTEST:
City Clerk V
2
O- AUthorim easement to "CO. W,11... uon Rd Library (4 -3 -17)
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 3, 2017
Subject: Appalachian Power Company Request for Easement Across
City -Owned Property, Tax Map No. 2090601
Background:
Appalachian Power Company has requested a new 20' Electrical Easement
across city -owned property, designated as Tax Map No. 2090601, also known
as 3837 Williamson Road, N.W. The purpose of the easement is to supply
electrical power from an existing pole located on Fleming Ave., N.W. to a new
transformer located on the site of the Williamson Road Library, which is
currently under reconstruction.
The City of Roanoke is authorized to grant this utility easement to APCO absent
a public hearing, as this matter meets the criteria contained in Section 15.2-
1800(6), Code of Virginia, (1950), as amended, excepting this request from the
public hearing requirement.
Recommended Action:
Authorize the City Manager to execute the Deed of Easement as described
above to Appalachian Power Company, subject to certain conditions, which
easement shall be approved as to form by the City Attorney.
- -- -------------
ristopher - P. --Morril-1
City Manager
Attachment: Plat
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Barbara A. Dameron, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Charles M. Anderson, Architect II
Cassandra L. Turner, Economic Development Specialist
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C40 ITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)953 -2541
Fax: (540)8534145
STEPHANIE M. MOON REYNOLDS, MMC
E -mail: derko'roanokeva.gov
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
April 4, 2017
Christopher P. Morrill
City Manager
Roanoke, Virginia
Dear Mr. Morrill:
I am enclosing copy of Resolution No. 40793 - 040317 authorizing issuance and
execution of additional Amendments to the City's Contract with THP Limited, Inc., in an
amount not exceed an additional $52,000.00, for additional services to include, but not
be limited to, design services and coordination of contractor work on structural and
waterproofing repair efforts in all seven City parking garages; all as more fully set forth
in the City Council Agenda Report dated April 3, 2017.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 3, 2017.
Sincerely,
tiko_ M ,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
c: Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Debbie Moses, Parking Administrator
J
IN 'PIIIi COUNCIL OP T11F CITY Oh ROANOKE, VIRGINIA
The 3rd day of April, 2017.
No. 40793 - 040317.
A RESOLUTION authorizing the City Manager's issuance and execution of additional
Amendments to the City's Contract with TAP Limited, Inc. ( "THP ") for additional services to
include, but not be limited to, design services and coordination of contractor work on structural
and waterproofing repair efforts in all seven (7) City parking garages; and authorizing the City
Manager to take certain other actions in connection with such Amendments.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I . The City Manager is authorized to issue and execute such additional Amendments
as may be necessary to the City's Contract with THP, in an amount not to exceed an additional
$52,000 for additional services to include, but not be limited to, design services and coordination
of contractor work on structural and waterproofing repair efforts in all seven (7) City parking
garages, all as more fully set forth in the City Council Agenda Report dated April 3, 2017.
2. The form of such Amendments shall be approved by the City Attorney.
3. Such Amendments shall provide authorization for additions to the work, with an
increase in the amount of the Contract, and provide that the total amount of such Amendments
will not exceed an additional $52,000, including an Amendment No. 4 for additional services
referred to in the above mentioned City Council Agenda Report in an amount of $42,000, all as
set forth in the above mentioned City Council Agenda Report.
4. The City Manager is authorized to take such actions and to execute such
documents as may be necessary to provide for the implementation, administration, and
enforcement of all such Amendments to the above mentioned Contract with THP, as well as the
Contract itself.
ATTEST:
Q'�"A ° DI4-
City Clerk.
R- Awhorize Amendment to Contract wish THP Iimited Inc (4 -3 -17)
0)
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 3, 2017
Subject: Amendment to Contract for the Parking Structure Inspection
Program (17- 00029)
Background:
The City of Roanoke entered into a contract, dated March 19, 2014, with THP
Limited, Inc. of Ohio, to establish an effective structural inspection program
that would form the basis of the Parking Fund capital maintenance program and
overall maintenance direction for each of the City's seven (7) parking facility
structures. The Contract was issued for a one -year period, with the City's option
to renew a resultant Contract for up to four additional one -year periods. If
renewed, the City would determine and assign the structures to be inspected by
the Consultant, subject to the Consultant and City agreeing on a fee for such
further work. The original Contract was issued for the amount of $48,000.
Amendments 2 through 4 have been issued for renewing the Contract time of
performance for additional one year periods and for additional engineering
services as requested. The Contract is currently in renewal period three (of four)
and the total Contract amount to date is $60,800.
Considerations:
THP Limited, Inc., at the City's request, has submitted a proposal for additional
services to include, but not be limited to, design services and coordination of
contractor work on structural and waterproofing repair efforts in all seven City
garages. The proposed cost is $42,000.
In addition to the above fee, other expenses connected with the project may
involve encountering unexpected conditions that may necessitate THP Limited,
Inc. providing services above those stipulated. Therefore, future amendments
may be needed to the Contract with THP Limited, Inc. to perform additional
services as the project develops. However, the total of such other amendments
is not expected to exceed an additional $10,000 over and above the previously
mentioned $42,000, for total Contract Amendments not to exceed $52,000.
Funding is available in the project account 07 -540 -8275, Parking Structure
Inspection Program.
Recommended Action:
Authorize the City Manager to execute additional amendments as mentioned
above, approved as to form by the City Attorney, to the City's Contract with THP
Limited, Inc. in an amount not to exceed $52,000 for additional professional
services, including an Amendment for $42,000 as set forth above.
Authorize the City Manager to take such actions and to execute such
documents, as may be necessary to provide for the implementation,
administration, and enforcement of all such amendments to the above
mentioned Contract with THP Limited, Inc., as well as the Contract itself.
Aristo --r M ------------
r e P. orrill
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Mgr.for Community
Development
Barbara A. Dameron, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Philip C. Schirmer, P.E., L.S., City Engineer
Debbie Moses, Parking Administrator
Paul C. Aughtry, III
Managing Member
South Commonwealth Partners, LLC
c/o Windsor /Aughtry Company, Inc.
P. O. Box 16449
Greenville, South Carolina 29606
Dear Mr. Aughtry:
I am enclosing copy of Resolution No. 40794- 040317 authorizing the City Manager to
waive the Hampton Inn & Suites' Hotel Opening Liquidated Damages in the amount of
$29,750.00 related to the Deferral Agreement between the City of Roanoke and South
Commonwealth Partners, LLC; subject to certain terms and conditions.
Also, enclosed is copy of Resolution No. 40795- 040317 authorizing the City Manager to
execute an Agreement between the City of Roanoke and South Commonwealth
Partners, LLC regarding the use of the trash compactor constructed and installed by the
City on property of the City situated at 13 Church Avenue, S. E., by Developer, all as
more fully set forth in the City Council Agenda Report dated April 3, 2017.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 3, 2017.
Sincerely,
Stephanie M. Moon Reynolds, MC
City Clerk
Enclosure
CITY OF ROANOKE
GO
OFFICE OH THE CITY CLERK
215 Church Avenue, S. W., Ruom 456
Roanoke, Virginia 24611 -1576
'releylianc (54(P)953 -2541
Fax: (5411)x53 -1145
STEPHANIE M. MOON REYNOLDS, MM('
f -nmal: cicrk(n:rovnnkerw....
C'E('EAAA F. MCCOY
Cip•C lei k
DePUb• C'it)' Clerk
April 4, 2017
CECELIAT.WEBB,CIVIC
Airistma Depnp Cary Clerk
Paul C. Aughtry, III
Managing Member
South Commonwealth Partners, LLC
c/o Windsor /Aughtry Company, Inc.
P. O. Box 16449
Greenville, South Carolina 29606
Dear Mr. Aughtry:
I am enclosing copy of Resolution No. 40794- 040317 authorizing the City Manager to
waive the Hampton Inn & Suites' Hotel Opening Liquidated Damages in the amount of
$29,750.00 related to the Deferral Agreement between the City of Roanoke and South
Commonwealth Partners, LLC; subject to certain terms and conditions.
Also, enclosed is copy of Resolution No. 40795- 040317 authorizing the City Manager to
execute an Agreement between the City of Roanoke and South Commonwealth
Partners, LLC regarding the use of the trash compactor constructed and installed by the
City on property of the City situated at 13 Church Avenue, S. E., by Developer, all as
more fully set forth in the City Council Agenda Report dated April 3, 2017.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 3, 2017.
Sincerely,
Stephanie M. Moon Reynolds, MC
City Clerk
Enclosure
Paul C. Aughtry, III
Managing Member
South Commonwealth Partners, LLC
April 4, 2017
Page 2
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Philip C. Schirmer, P.E., L.S., City Engineer
Debbie Moses, Parking Administrator
Susan S. Lower, Director, Real Estate Valuation
Wayne F. Bowers, Director, Economic Development
Marc B. Nelson, Special Projects Coordinator, Economic Development
IN THE COUNCIL OF THE IE CTY OF ROANOKE, VIRGINIA
The 3rd day of April, 2017. .
N, 40794- 040317.
A RESOLUTION authorizing the City Manager to waive the Hampton hill & Suites'
Hotel Opening Liquidated Damages in the amount of $29,750 related to the Deferral Agreement
between the City of Roanoke ("City") and South Comuomucalth Partners, LLC (" Developer");
and authorizing the City Manager to take such actions and execute such documents as may be
necessary to provide for the implementation, administration, and enforcement of such waiver.
WHEREAS, on December 18, 2013, the City and Developer entered into a Performance
Agreement for Hotel Development, Construction, Operation, and Maintenance ( "Performance
Agreement ") in connection with the construction, operation, and maintenance of a hotel with at
least 123 rooms ( "1- total'), along with the conveyance of certain air rights, property rights, and
easements more particularly described in a Deed of Certain Air Rights, Deed of Condominium
Units, and Deed of Easements, recorded in the Clerk's Office of the Circuit Court of the City of
Roanoke, Virginia, as Instrument No. 130014480;
WHEREAS, pursuant to the terms outlined in the Performance Agreement, Developer
agreed to (i) construct the Hotel and complete construction of the Hotel; (ii) obtain a permanent
Certificate of Occupancy within 30 days after the Construction Completion Date that authorizes
Developer to conduct Hotel Business; and (iii) open the Hotel for Hotel Business by June 30,
2016;
WHEREAS, in the event that Developer failed to commence Hotel Business by June 30,
2016, Developer would be in default under the terms of the Performance Agreement and would
be obligated to pay to the City liquidated damages of $250 for each day, beginning .luly I, 2016,
that the Hotel is not open for Hotel Business ( "Hotel Opening Liquidated Damages ");
WHEREAS, Developer diligently pursued construction of the Hotel, but experienced
some delays in completing the construction in accordunee with the terms of the Performance
Agreement;
WHEREAS, these delays were attributable to the unique challenges of constructing a
facility atop of an operating public paking facility, and, as a result of these challenges,
Developer requested a deferral of the Hotel Agreement for Deferral of Certain Performance
Obligations ( "Deferral Agreement");
WHEREAS, on June 20, 2016, City Council approved the Deferral Agreement and
authorized the City Manager to enter into the Deferral Agreement with the Developer, pursuant
to Ordinance No. 40564 - 062016, adopted June 20, 2016;
WHEREAS, under the Defenal Agreement, Developer agreed to pay to the City the
Hotel Opening Liquidated Damages that accrued on and from July 1, 2016, through the date on
which Developer opens tire Hotel for Hotel Business under the authority of the temporary
certificate of occupancy, and, in anticipation of obtaining a temporary certificate of occupancy,
Developer paid $15,750 in Hotel Opening Liquidated Damages for the time period from ,July 1,
2016 through September 1, 2016;
WHEREAS, the Hotel opened for Hotel Business under the authority of a temporary
certificate of occupancy on September- 20, 2016, but Developer did not complete the other
conditions of the Deferral Agreement in order to satisfy the waiver of additional Hotel Opening
Liquidated Damages;
WHEREAS, Developer satisfied all conditions of the Deferral Agreement on December
29, 2016, incurring $29,750 in Hotel Opening Liquidated Damages for the period of September
2, 2016 through December 29, 2016;
2
WHEREAS, in Septembcr 2015, City Council, pursuant to Resolution No. 40334-
090815, adopted September 8, 2015, accepted $20,000 from Developer in Order to contribute to
the cost Of the scaled trash cmnpactm' located behind the Conner The Station 111, 13 Church
Avenue, S.E., Roanoke, Virginia, and, in exchange, Developer released its casement to place a
dumpster in that location with an expectation that the $20,000 would be applied towards the
Hotel's future use of the compactor; and
WHkREAS, the City and Developer have negotiated an agreement to allow the Hotel to
use the compactor for no cost through December 31, 2017, and, in exchange for the remainder
of the $20,000 contribution to the compactor ($18,200), the City agrees to release its claim to the
$29,750 in Hotel Opening Liquidated Damages, providing for a net waiver of the Hotel Opening
Liquidated Damages of $11,550.
NOW, TI{EREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The City Manager is authorized to waive the Hampton hm & Suites' Hotel
Opening Liquidated Damages in the amount of $29,750 related to the Deferral Agreement
between the City and Developer, all as more fully set forth in the City Council Agenda Report
dated April 3, 2017.
2. The City Manager is authorized to execute any necessary documents, approved as
to form by the City Attorney, provide any information, and to take any necessary actions in order
to implement, administer, acrd enforce such waiver.
ATTEST: Qnadi� , M'tA.)
City Clerk
3
IN TI II'. COUNC11, OI''fl I CI"I'Y OI: ROANOKE, VIRGINIA
The 3rd day of April, 2017.
No. 40795 - 040317.
A RFSOLIITION authorizing the City Manager to execute an Agreement between the
City of Roanokc ( "City ") and South Commonwealth Partners, L,EC ( "Developer') regarding the
use of the trash compactor constructed and installed by the City on property of the City situated
at 13 Church Avenue, S.F., Roanoke, Virginia ( "Compactor ") by Developer in connection with
the operation of the Itampton Inn & Suites Hotel constructed, developed, and owned by
Developer and situated at 27 Church Avenue, S.E., Roanoke, Virginia, bearing Official Tax Map
Nos. 4015006, 4015007, and 4015008 ("Hotel "); and authorizing the City Manager to take such
actions and execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of such Agreement.
WHEREAS, in December 2013, the City and Developer entered into several agreements
in connection with the sale of certain City-owned properties to Developer for the construction,
development, and operation of the Hotel, including the grant of an easement from the City to
Developer for the construction, installation, and operation of a dumpster by Developer on
property of the City situated behind the historic Fire Station #1, located at 13 Church Avenue,
S.E., Roanoke, Virginia, bearing Official Tax Map No. 4011706 ( "Fire Station #1 Parcel');
WHEREAS, in 2015, the City and Developer entered into discussions regarding the
installation of the Compactor on the Fire Station #1 Parcel and, as a result of these discussions,
City and Developer agreed that installation of the Compactor would obviate the need for the
construction, installation, and operation of the dumpster by Developer, Developer agreed to
contribute the slim of $20,000 to assist the City with the construction and installation of the
Compactor, and Developer agreed to vacate and release the dumpster easement on the Fire
Station 41 Parcel;
WHEREAS, the City and Developer discussed allowing Developer a credit in the amount
of $20,000 toward the use of the Compactor by Developer for the operation of the Hotel;
WHEREAS, Developer has used the Compactor without charge since Developer
commenced operation of the Hotel in September 2016;
WHEREAS, Developer has requested the City to waive certain claims against Developer
in connection with the construction of the Hotel, as more particularly described in the City
Council Agenda Report dated April 3, 2017; and
WHEREAS, City and Developer are willing to enter into an agreement regarding the
Developer's use of the Compactor, subject to the approval of the waiver requested by Developer.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
The City Manager is authorized to execute an Agreement between the City and
Developer that provides that Developer will use the Compactor in connection with the operation
of the Hotel, all as more fully set forth in the City Council Agenda Report dated April 3, 2017.
Such Agreement shall be substantially similar to the one attached to such Agenda Report and
shall be approved as to form by the City Attorney,
2. The City Manager is authorized to execute any necessary documents, provide any
information, and to take any necessary actions in order to implement, administer, and enforce
such Agreement.
ATTEST:
City Clerk
ft- Amhorize ecwpia�se- Agiveincnt w Soutli Comoro lw1111h PerII,, Ir,,l oImIe l (4 -3 -17)
2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 3, 2017
Subject: Waiver of Hotel Opening Liquidated Damages related to an
Agreement for Deferral of Certain Performance Obligations
Pertaining to Hotel Development, Construction, Operation and
Maintenance by and between the City of Roanoke and South
Commonwealth Partners, LLC. (CM 17-00030)
Background:
On December 18, 2013, the City of Roanoke (City) and South Commonwealth
Partners, LLC (Developer) entered into a Performance Agreement for Hotel
Development, Construction, Operation, and Maintenance (Performance
Agreement) in connection with the construction, operation, and maintenance of
a hotel with at least 123 rooms (but not exceeding 130 rooms) (Hotel), along
with the conveyance of certain air rights, property rights, and easements more
particularly described in a Deed of Certain Air Rights, Deed of Condominium
Units, and Deed of Easements, recorded in the Clerk's Office of the Circuit
Court of the City of Roanoke, Virginia as Instrument No. 130014480 (Deed).
Pursuant to terms outlined in the Performance Agreement, Developer agreed to
(i) construct the Hotel and complete construction of the Hotel, (ii) obtain a
permanent Certificate of Occupancy within 30 days after the Construction
Completion Date that authorizes Developer to conduct Hotel Business, and (iii)
open the Hotel for Hotel Business by June 30, 2016. In the event that Developer
failed to commence Hotel Business by June 30, 2016, Developer would be in
default under the terms of the Performance Agreement and would be obligated
to pay to the City liquidated damages of $250 for each day, beginning July 1,
2016, that the Hotel is not open for Hotel Business (Hotel Opening Liquidated
Damages).
Developer diligently pursued construction of the Hotel, but experienced some
delays in completing the construction in accordance with the terms of the
Performance Agreement. These delays were attributable to the unique
challenges of constructing a facility on top of an operating public parking
facility. As a result of these challenges, Developer requested a deferral of the
Hotel Opening Liquidated Damages, the specifics of which are outlined in the
Agreement for Deferral of Certain Performance Obligations (Deferral
Agreement), a copy of which is attached to this Report.
On June 20, 2016, City Council approved by Ordinance No. 40564- 062016, the
Deferral Agreement with the Developer. Under the Deferral Agreement,
Developer agreed to pay to the City the Hotel Opening Liquidated Damages that
accrued on and from July 1, 2016, through the date on which Developer opens
the Hotel for Hotel Business under the authority of the temporary certificate of
occupancy. In anticipation of obtaining a temporary certificate of occupancy,
the Developer paid $15,750 in Hotel Opening Liquidated Damages for the time
period from July 1, 2016 through September 1, 2016.
The Hotel opened for Hotel Business under the authority of a temporary
certificate of occupancy on September 20, 2016, and began generating revenue
and paying transient occupancy tax to the City. However, the Developer did not
complete the other conditions of the Deferral Agreement in order to satisfy the
waiver of Hotel Opening Liquidated Damages including not obtaining a
permanent certificate of occupancy by October 31, 2016. The Developer
satisfied all conditions of the Deferral Agreement by obtaining a permanent
certificate of occupancy on December 29, 2016, thus incurring $29,750 in
Hotel Opening Liquidated Damages for the period of September 2, 2016
through December 29, 2016.
Considerations:
In September 2015, City Council by Resolution No. 40334 - 090815, accepted
$20,000 from the Developer in order to contribute to the cost of the sealed
trash compactor located behind the former Fire Station #1, 13 Church Avenue,
S.E. In exchange, the Developer released its easement to place its own trash
disposal container in that location, with the expectation that the $20,000 would
be applied towards the Hotel's future use of the compactor.
The City and the Developer have negotiated an agreement to allow the Hotel to
use the compactor for no cost through December 31, 2017 at 11:59 p.m. In
exchange for the remainder of the $20,000 contribution to the compactor
($18,200), the City agrees to release its claim to $29,750 in Hotel Opening
Liquidated Damages. The net waiver of the Hotel Opening Liquidated Damages
would thus be $11,550.
The City and Developer have otherwise resolved all other issues related to the
construction of the Hotel and reimbursement of any damages to portions of the
Market Garage and the Hotel.
Recommended Action:
Authorize the City Manager to waive Hotel Opening Liquidated Damages in the
amount of $29,750 related to the Deferral Agreement between the City and
Developer.
Authorize the City Manager to execute a letter agreement between the City and
Developer reagarding the Developer's use of the compactor for no cost through
December 31, 2017 at 11:59 p.m., substantially similar to the one attached to
this report, and to execute such other documents and to take such further
actions as may be necessary to implement, administer, and enforce such letter
agreement, with the form of such letter agreement, and other documents, to be
approved by the City Attorney.
-- - - -A
--- - - - --
CH ORRILL
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Asst. City Mgr. for Community Development
Barbara A. Dameron, Director of Finance
Phil Schirmer, City Engineer
Debra Moses, Director of Parking
Susan S. Lower, Director, Real Estate Valuation
Wayne F. Bowers, Director, Economic Development
Marc B. Nelson, Special Projects Coordinator, Economic
Development
OFFICE OF THE CITY MANAGER
® n0etr. Taylor Municipal Build
Roanoke. Church Avenue, 011 Room 3F4
Roanoke, Virginia zyon
GO
5
ROANOKE 5
540.885 3 2 �3'
3Feva.gov
April 3, 2017
South Commonwealth Partners, LLC
do Windsor /Aughtry Company, Inc.
Post Office Box 16449
Greenville, SC 29606
Attn: Paul C. "Bo" Aughtry, 111, Managing Member
Re: Use of Trash Compactor located at 13 Church Avenue. S.E.
Dear Mr. Aughtry,
This letter sets forth the understanding and agreement of the City of Roanoke, Virginia
(City) and South Commonwealth Partners, LLC (Developer) regarding the use of the trash
compactor constructed and installed by the City on property of the City situated at 13 Church
Avenue, S.E., Roanoke, Virginia (Compactor) by Developer in connection with the operation of
the Hampton Inn & Suites Hotel constructed, developed, and owned by Developer and situated at
27 Church Avenue, S.E., Roanoke. Virginia, bearing Official Tax Map Nos. 4015006, 4015007,
and 4015003 (Hotel).
In December 2013, the City and Developer entered into several agreements in connection
with the sale of certain City -owned properties to Developer for the construction, development
and operation of the Hotel. Among these agreements was the grant of an easement from the City
to Developer for the construction, installation, and operation of a durnpswr on property of the
City situated behind the historic Fire Station Itl. 13 Church Avenue, S.E., Roanoke, Virginia,
bearing Official Tax Map No. 4011706 (Fire Station #1 Parcel). In 2015, the City and Developer
entered into discussions regarding the installation of the Compactor on the Fire Station �11 Parcel.
The City and Developer agreed that installation of the Compactor would obviate the need for the
construction, installation, and operation of dumpster by Developer. Developer agreed to vacate
and release the easement on the Fire Station Kl Parcel. In addition, Developer contributed the
sum of $20,000 to the City for construction and installation of the Compactor. City Council
approved acceptance of this contribution by adoption of Resolution No. 40334 - 090515. The City
and Developer also discussed the use of the Compactor by Developer without charge until
Developer recovered $20,000 from such use. Developer has used the Compactor without charge
since Developer opened the Hotel for business. Developer has also vacated and released its
easement for the construction, installation, and operation of the dumpster at the Fire Station 91
Parcel.
Developer received a temporary certificate of occupancy to open the Hotel to the public
on August 31, 2016. Pursuant to the terms of the Performance Agreement for Hotel
Development, Construction, Operation, and Maintenance between the City and Developer dated
December 18, 2013 (Performance Agreement), Developer was subject to pay the City liquidated
damages if Developer did not open the Hotel for business with a permanent certificate of
occupancy by June 30, 2016. The City and Developer entered into an Agreement for Deferral of
Certain Performance Obligations dated June 22, 2016 (Deferral Agreement) in which Developer
paid liquidated damages for the period of July 1, 2016 through and including September 1, 2016
to the City. The City and Developer further agreed to defer further liquidated damages provided
Developer received a permanent certificate of occupancy by October 31, 2016. Developer did
not receive a permanent certificate of occupancy for operation of the Hotel until December 28,
2016, The City and Developer agreed that the amount of liquidated damages due the City was
$29.750 (Additional Liquidated Damages).
Developer has requested the City to consider a waiver of the Additional Liquidated
Damages. After consideration of this request, and subject to approval of City Council, the City
and Developer agree as follows:
I. Developer shall have use of the Compactor without charge from the date on
which Developer opened the Hotel for business, through and including December
31, 2017, at 11:59 p.m. Commencing on January 1, 2018, at 12:00 a.m.,
Developer shall pay the rates for its use of the Compactor for the operation of die
Hotel, as established by the City, from time to time, for similarly situated users of
the Compactor, within the Central Business District.
2. Developer shall be entitled to no other credits in connection with its use of the
Compactor.
3. The City agrees to request authority from City Council to waive the Additional
Liquidated Damages. Developer's obligations hereunder are subject to the
authorization by City Council to the City Manager to waive, on behalf of the City,
the Additional Liquidated Dannages and the execution of a waiver of the
Additional Liquidated Damages by the City Manager.
4. This letter agreement is binding upon the City and Developer, and their respective
successors and assigns.
5. This letter agreement is subject to approval of City Council.
Please review and acknowledge Developer's agreement to the terms of this letter by
executing and dating a copy where provided below and returning the copy to me.
Thank you for your continued cooperation and collaboration in this project.
Sincerely,
Christopher P. Morrill
City Manager
The terms and conditions of this letter agreement regarding the use of the Compactor by
Developer in connection with the operation of the Hotel are hereby acknowledged, accepted, and
agreed to.
SOUTH COMMONWEALTH PARTNERS, LLC
Date: April __. 2017 By:
Paul C. Aughtry, 111
Managing Member
Authorized by Resolution
1
C0 ITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Pax: (540)85.1-1145
STEPHANIE M. MOON REYNOLDS, MMC
E -mail: clerk(droanokeva.gov
CECELIA F. MCC'OY
City Clerk
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
April 4, 2017
Daniel J. Callaghan
City Attorney
Roanoke, Virginia
Dear Mr. Callaghan:
I am enclosing copy of Resolution No. 40796 - 040317 approving the contract entered
into between the City of Roanoke and Taxing Authority Consulting Services, P.C., dated
January 1, 2014, retroactive to January, 1, 2014; for TACS to assist the City with the
collection of certain delinquent taxes and other charges, as further stated in the City
Attorney's letter dated April 3, 2017.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 3, 2017.
Sincerely,
Stephanie M. Moon Reyno s, MM
City Clerk
Enclosure
c: Christopher P. Morrill, City Manager
Barbara A. Dameron, Director of Finance
Troy A. Harmon, Municipal Auditor
Sherman Stovall, Assistant City Manager for Operations
The Honorable Sherman Holland, Commissioner of Revenue
The Honorable Evelyn Powers, City Treasurer
� a o
IN THE COUNCIL OF TIIF CITY 01; ROANOKE, VIRGINIA
The 3rd day of April, 2017.
No. 40796- 040317.
A RESOLUTION approving the contract entered into between the City of Roanoke and
Taxing Authority Consulting Services, P.C. (" TACS "), dated January 1, 2014 ( "Contract "),
retroactive to January, 1, 2014; and authorizing the City Manager to sign any documents necessary to
administer, continue, enforce, and effectuate the Contract, including any and all existing renewals,
upon certain terms and conditions.
WHEREAS, pursuant to Section 58.1 -3934 of the Code of Virginia (1950), as amended, the
City and TAGS entered into the Contract for TACS to assist the City with the collection of certain
delinquent taxes and other charges, for an initial term of one year subject to four additional one year
renewal terms;
WHEREAS, Section 58.1 -3934 of the Code of Virginia requires the governing body to
approve such contracts with third party collection agencies; acrd
WHEREAS, the City inadvertently did not obtain City Council's consent prior to entering
into the Contract with TACS, and the City desires City Council to approve the Contract, retroactive
to January 1, 2014, in order for the City to comply with the requirements of Section 58.1 -3934 ofthe
Code of Virginia (1950), as amended.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council hereby approves the Contract between the City of Roanoke and Taxing
Authority Consulting Services, P.C., dated January L, 2014, for the purpose of TACS to assist the
City with the collection of certain delinquent taxes and other charges, as further stated in the City
Attorney's letter dated April 3, 2017, to City Council and the attachment to that letter. 'Phis
approval is made retroactive to January 1, 2014.
'the City Manager is authorized to sign the necessary documents to administer,
continue, enforce, and effectuate the Contract, including any and all existing renewals ofthe Contract
as permitted by the terms of the Contract. All such documents shall be upon form approved by the
City Attorney.
ATTEST:
City Clerk.
R -I AC'S Contract (4-3-17)
of CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
_ 464 MUNICIPAL BUILDING
- - 215 CHURCH AVENGE, SW
tNr� ROANOKE, VIRGINIA 2401 M595
Daniel J. Callaghan TELEPHONE 540 - 853.2431
City Attorney FAX 540-853-1221
EMAIL. ciryattyCroanokeva.gov
April 3, 2017
The Honorable Sherman P. Lea, Sr., Mayor
and Members of City Council
Roanoke, Virginia
Timothy R.
Spencer
Steven J.
Talevi
David L.
Collins
Heather P.
Ferguson
Laura M.
Carini
Assistant City Attorneys
Re: Request for Retroactive Approval of Contract Between the City
of Roanoke and Taxing Authority Consulting Services, P.C., for
Collection of Delinquent Taxes and Other Charges
Dear Mayor Lea and Members of Council:
Background:
In 2013, the Roanoke City Treasurer and the Director of Finance began negotiations with Taxing Authority
Consulting Services, P.C. ( "TACS "), for TACS to assist the City with collecting a portion of delinquent taxes
and other charges owed the City. TACS is a privately owned collections law firm whose clients are
exclusively Virginia state and local governments. Because of the resources available to TACS, including its
team of attorneys and staff with prior experience collecting debts for local governments, TACS enjoys certain
economies of scale. These advantages make TACS uniquely suited to assist the City with the collection of
long standing delinquent debt that the City has been unable to collect using its own internal resources.
Following successful negotiations with TACS, a contract was entered into between the City and TACS dated
January 1. 2014 ( "Contract "), pursuant to authority provided localities by Section 58.1 -3934 of the Code of
Virginia (1950) as amended. The initial term of the Contract was one year, subject to four additional one year
renewal terms. Under the terms of the Contract, TACS receives a commission in the amount of twenty percent
(20 %) of each account referred to it by the City that TACS collects. TACS only receives this commission if it
is successful in collecting the debt owed the City. Some of the delinquent debt that TACS is authorized to
collect pursuant to the Contract include, and is not limited to, personal property taxes, trust taxes, EMS
accounts, and parking tickets. Accounts are typically referred to TACS for collection after six months, and
after the City has unsuccessfully attempted to collect the debt after applying its own internal resources. Since
the inception of the contract, TACS has collected approximately$275,725.84. A copy of the January 1, 2014,
contract with TACS is attached to this letter.
Considerations:
Section 58.1 -3934 of the Code of Virginia, which authorizes localities to enter into contracts with third parties
for the collection of taxes and other charges, require the locality's governing body to approve such contracts.
The City did not obtain City Council's approval prior to entering into the Contract with TACS in 2014. This
omission was inadvertent. Accordingly, the City requests Council to approve, retroactive to January 1, 2014,
the City's Contract with TACS. Approval of the Contract is in the best interests of the City and its citizens.
Recommended Actions:
Adopt the attached resolution, approving the above referenced contract between the City of Roanoke and
TACS dated January 1, 2014, retroactive to January 1, 2014.
Sincerely,
Daniel J. C aghan
City Attorney
Christopher P. Morrill, City Manager
R. Brian Townsend, Assistant City Manager
for Community Development
Sherman Stovall, Assistant City Manager
for Operations
Sherman Holland, Commissioner of Revenue
Evelyn Powers, City Treasurer
Barbara A. Dameron, Director of Finance
Troy A. Harmon, Municipal Auditor
ROANOKE
CITY OF ROANOKE, VIRGINIA
CONTRACT BETWEEN
CITY OF ROANOKE
AND
TAXING AUTHORITY CONSULTING SERVICES, P.C.
FOR LEGAL SERVICES RELATED TO DEBT COLLECTION
FOR
VARIOUS TAX AND NON -TAX DEBT
This Contract ( "Contract") is dated January 1, 2014, by and between the City of
Roanoke, Virginia, a Virginia municipal corporation, hereinafter referred to as the "City'
or "Owner', and Taxing Authority Consulting Services, P.C., a Virginia Corporation,
hereinafter referred to as the "TACS or Contractor,"
WITNESSETH:
WHEREAS, Contractor has been awarded this nonexclusive Contract by the City for
furnishing all equipment, materials, goods, labor, and services necessary for debt
collection services for various tax and non -tax debt and associated work in accordance
with this Contract and the documents referred to herein, all such items or services also
being referred to hereinafter as the Work or Services.
NOW, THEREFORE, THE CITY AND THE CONTRACTOR AGREE AS FOLLOWS:
SECTION 1. WORK TO BE PERFORMED AND DOCUMENTS.
For and in consideration of the compensation hereinafter specified to be received by the
Contractor for the Work provided for in this Contract to be performed by the Contractor,
the Contractor hereby covenants and agrees with the City to fully perform the services,
provide any materials called for and complete the Work called for by this Contract in a
good and workmanlike manner in accordance with this Contract and the documents
referred to herein in order to fully and properly complete this Contract within the time
stipulated, time being made of the essence for this Contract. It is also agreed by the
parties hereto that the documents to this Contract consist of this Contract and the
following documents listed below (Contract Documents), all of which are and constitute
a part of this Contract as if attached hereto or set out in full herein, viz:
1. Insurance Requirements (Exhibit 1).
2. Scope of Work (Exhibit 2).
3. Request for Proposal ( "RFP ") No. 13- 07 -12, which is incorporated herein by
reference.
4. Contractor's Response to City's RFP No. 13 -07 -12 dated March 20, 2013 which
is incorporated herein by reference.
The parties agree that if there are any differences between the provisions of the above
referenced documents, the provisions of the City documents and this Contract will
control over any Contractor supplied documents or information.
SECTION 2. CONTRACT AMOUNT.
The parties agree that Contractor's compensation under this Contract shall be limited to
a commission that Contractor shall receive for the delinquent taxes and other charges
actually collected by Contractor on each account referred to Contractor by City. The
Contractor agrees that City shall not have to pay Contractor for any costs or expenses
incurred by Contractor in effecting collection of a referred account, or any of
Contractor's commission, "out of pocket" which amounts are included in the Contractor's
commission. The amount of Contractors commission shall be limited to twenty percent
(20 %) of the monies actually collected by Contractor. Provided however, the parties
agree the following exceptions shall apply:
1. Contractor shall receive no compensation for accounts referred to
Contractor by City where the account Is satisfied in full or in part
through the Virginia Set Off Debt Collection Act.
2. Contractor shall not receive any compensation for referred accounts
that are subsequently abated or withdrawn by City after referral to
Contractor (e.g. where a delinquent amount owed is exonerated by a
City taxing official).
3. The parties agrees that a separate fee may be negotiated by the
parties by a separate instrument in certain instances (e.g. for collection
of accounts referred to Contractor that proceed to litigation or in such
other cases as the parties may mutually agree upon)other than those
accounts for real estate tax sales pursuant to Section 58.1 -3965 et.
seq., of the Code of Virginia (1950) as amended, as described in
Exhibit 2 to this Contract.
The parties agree that the City retains the right of setoff as to any amounts of money the
Contractor may owe the City. Contractor further acknowledges and agrees that any
request for Contractor to perform Work under this Contract Is in the sole discretion of
the City and that there is no guarantee of any minimum amount of Work that may be
requested by the City, that no Work may be requested, and there is no guarantee of a
minimum dollar amount that Contractor shall receive as compensation under this
Contract. ,
SECTION 3. TERM OF CONTRACT.
A. The term of this Contract shall be for one (1) year, from January 1, 2014, through
December 31, 2014, at which time It will terminate, unless sooner terminated
pursuant to the terms of the Contract or by law or unless extended as set forth
herein at the option of the City.
B. By mutual agreement of the parties, the contract may be renewed for up to four
(4) additional one (1) year periods, of any combination thereof. If either party
wants to renew the Contract that party shall give a written request to renew to the
other party at least sixty (60) days of the expiration of the original term or any
renewal term of the Contract. The party receiving such request shall either accept
or reject in writing such request within thirty (30) days of receipt of that request,
provided, however, if the party receiving the request to renew fails to respond
within fifteen (15) days, the request to renew shall be deemed to be rejected,
unless the parties mutually agree otherwise.
C. All terms and conditions shall remain in force for the term of this Contract and for
any renewal period unless modified by mutual agreement of both parties. The
amount of Contractor's compensation shall not be increased during the initial
term of this Contract.
SECTION 4. TIME OF PERFORMANCE.
The Contractor shall commence the Work to be performed under this Contract upon
referral by City of each account to be collected by Contractor, and the Contractor
covenants and agrees to fully, perform, and complete the Work called for by this
Contract established by such referral. The Contractor further agrees that the Work shall
be started promptly upon receipt of such referral, and shall be prosecuted regularly,
diligently, and uninterruptedly at a rate of progress that will ensure full completion
thereof consistent with the Contract Documents and that Contractor will cooperate and
coordinate with other City employees, as needed.
To assure accuracy and date integrity, the parties will Immediately begin testing file
transfers, formatting and data exchanges. Each party will provide a primary contact for
the structuring of these file exchanges and they shall communicate regularly about the
implementation of this process.
Once the parties are satisfied with the exchange of data, the City will provide Contractor
with a live data file. The Contractor shall load and verify the file within 1 week. The City
will provide a revision file or update to ensure that all intermediate transactions are
accounted for and shall authorize Contractor to begin Its collection activity. The
Contractor shall, in coordination with the City, begin mailing notices to the referred
accounts.
The Contractor shall thereafter report collection activities on a weekly basis (with an
appropriate payment holdover lag to ensure that payments are valid). The Contractor
shall also provide a quarterly overview of the collection portfolio and the results of its
actions.
Upon referral of an account to the Contractor by City, TACS will proceed to effect
collection on the account within the specific limitations period provided by law, provided
however, Contractor acknowledges and agrees that the City shall be entitled to return
of any referred account from Contractor to the City for collection by City staff, upon
written demand of the City at any time for any reason.
SECTION 5. PAYMENT.
A. The City and Contractor agree that the Contractor will only receive its
compensation for account balances actually collected, as set forth In Section 2, and
Exhibit 2 of this Contract.
B. The City agrees to pay Contractor for the Contractor's complete and
satisfactory performance of the Work, in the manner and at the time set out in this
Contract. At such time when Contractor has effected collection on each referred
account, the parties agree that Contractor shall remit the funds collected to the City,
after deducting Contractor's twenty percent (20 %) commission from the collected
funds to be remitted. Contractor shall also prepare and remit an account statement
to the City, showing the amount collected by Contractor, and the amount deducted
by Contractor as its commission, on each account. The City retains the right to setoff
as to any amounts of money Contractor may owe the City. A written progress report
may be requested by the City to accompany payment request and, if so, such
progress report shall detail the work completed.
C. The services the Contractor may be requested to provide the City are those items
set forth in Exhibit 2 (Scope of Work), which lists services that may be amended by
the mutual agreement of the parties. Unless otherwise stated in this Contract, the
Contractor's commission shall include all applicable charges, costs, and expenses
incurred by Contractor in effecting such collections.
SECTION 6. SALES TAX EXEMPTION.
The City is exempt from payment of State Sales and Use Tax on all tangible personal
property purchased or leased for the City's use of consumption. The Virginia Sales and
Use Tax Certificate of Exemption number is 217 - 074292 -9.
SECTION 7. PROFESSIONAL REQUIREMENTS.
Contractor agrees that the services provided under this Contract shall be completed in a
professional manner, with the degree of skill and care that is required by practicing
attorneys licensed to practice law in Virginia. Further, Contractor warrants that such
services shall be completed in accordance with the applicable requirements of this
Contract and shall be correct and appropriate for the purposes contemplated in this
Contract.
SECTION 8. PAYMENTS TO OTHERS BY CONTRACTOR.
The Contractor agrees that Contractor will comply with the requirements of Section 2.2-
4354 of the Virginia Code regarding Contractor's payment to other entities and the
Contractor will take one of the two actions permitted therein within 7 days after receipt of
amounts paid to Contractor by the City. Contractor further agrees that the Contractor
shall indemnify and hold the City harmless for any lawful claims resulting from the
failure of the Contractor to make prompt payments to all persons supplying the
Contractor equipment, labor, tools, or material in connection with the work provided for
in the Contract. In the event of such claims, the City may, in the City's sole discretion,
after providing written notice to the Contractor, withhold from any payment request or
final payment the unpaid sum of money deemed sufficient to pay all appropriate claims
and associated costs in connection with the Contract and make such payment, if the
City determines it to be appropriate to do so.
SECTION 9. HOLD HARMLESS AND INDEMNITY.
Contractor shall indemnify and hold harmless the City and its officers, agents, and
employees against any and all liability, losses, damages, claims, causes of action, suits
of any nature, costs, and expenses, including reasonable attorney's fees, resulting from
or arising out of Contractor's or its employees, agents, or subcontractors actions,
activities, or omissions, negligent or otherwise, on or near City's property or arising in
any way out of or resulting from any of the work or items to be provided under this
Contract, and this Includes, without limitation, any fines or penalties, violations of
federal, state, or local laws or regulations, personal injury, wrongful death, or property
damage claims or suits. Contractor agrees to and shall protect, indemnify, and hold
harmless all the parties referred to above from any and all demands for fees, claims,
suits, actions, causes of action, settlement or judgments based on the alleged or actual
infringement or violation of any copyright, trademark, patent, invention, article,
arrangement, or other apparatus that may be used in the performance of this Contract.
Contractor agrees to and will comply with all applicable federal, state, and local laws,
ordinances, and regulations, including, but not limited to all applicable licensing
requirements, environmental regulations, the Fair Debt Collection Practices Act, 15
U.S.C. Section 1692 et. seq., and OSHA regulations. Contractor further agrees that
Contractor does not and shall not during the performance of its Contract; knowingly
employ an unauthorized alien as defined in the Federal Immigration Reform & Control
Act of 1986.
SECTION 11. INDEPENDENT CONTRACTOR.
The relationship between Contractor and the City Is a contractual relationship. It is not
intended in any way to create a legal agency or employment relationship. Contractor
shall, at all times, maintain its status as an independent contractor and both parties
acknowledge that neither is an agent, partner or employee of the other for any purpose.
Contractor shall be responsible for causing all required insurance, workers'
compensation (regardless of number of employees) and unemployment Insurance to be
provided for all of its employees and subcontractors. Contractor will be responsible for
all actions of any of its subcontractors, and that they are properly licensed.
SECTION 12. REPORTS, RECORDS, AND AUDIT.
Contractor agrees to maintain all books, records, electronic data, and other documents
relating to this Contract for a period of five (5) years after the end of each fiscal year
included in this Contract. The City, its authorized employees, agents, representatives,
and /or state auditors shall have full access to and the right to request, examine, copy,
and /or audit any such materials during the tens of the Contract and such retention
period, upon prior written notice to Contractor. This includes the City's right to audit
and /or examine any of the Contractor's documents and /or data as the City deems
appropriate to protect the City's interests.
SECTION 13. INSURANCE REQUIREMENTS.
Contractor and any of Its subcontractors involved in this Contract shall maintain the
insurance coverage's set forth in Exhibit 1 to this Contract and provide the proof of such
insurance coverage as called for in Exhibit 1, including workers' compensation coverage
regardless of the number of Contractor's employees. Such insurance coverage shall be
obtained at the Contractor's sole expense and maintained during the life of the Contract
and shall be effective prior to the beginning of any work or other performance by the
Contractor under this Contract. Additional insured endorsements, if required, must be
received by the City within 30 days of the execution of this Contract or as otherwise
required by the City's Risk Manager.
SECTION 14. DEFAULT.
If Contractor fails or refuses to perform any of the terms of this Contract, including poor
services, work or materials, the City may, by written notice to Contractor, terminate this
Contract in whole or in part. In addition to any right to terminate, the City may enforce
any remedy available at law or in equity in connection with such default, and Contractor
shall be liable for any damages to the City resulting from Contractors default. The City
further reserves the right to immediately obtain such work or services from other entities
in the event of Contractors default.
SECTION 15. NONWAIVER
Contractor agrees that the City's waiver or failure to enforce or require performance of
any term or condition of this Contract or the City's waiver of any particular breach of this
Contract by the Contractor extends to that Instance only. Such waiver or failure is not
and shall not be a waiver of any of the terms or conditions of this Contract or a waiver of
any other breaches of the Contract by the Contractor and does not bar the City from
requiring the Contractor to comply with all the terms and conditions of the Contract and
does not bar the City from asserting any and all rights and /or remedies it has or might
have against the Contractor under this Contract or by law.
SECTION 16. FORUM SELECTION AND CHOICE OF LAW.
This Contract shall be govemed by and construed in accordance with, the laws of the
Commonwealth of Virginia, without application of Virginia's conflict of law provisions.
Venue for any litigation, suits, and claims arising from or connected with this Contract
shall only be proper in the Roanoke City Circuit Court, or In the Roanoke City General
District Court if the amount in controversy is within the jurisdictional limit of such court,
and all parties to this Contract voluntarily submit themselves to the jurisdiction and
venue of such courts, regardless of the actual location of such parties. The provisions
of this Contract shall not be construed in favor of or against either party, but shall be
construed according to their fair meaning as if both parties jointly prepared this Contract.
SECTION 17. SEVERABILITY.
If any provision of this Contract, or the application of any provision hereof to a particular
entity or circumstance, shall be held to be invalid or unenforceable by a court of
competent jurisdiction, the remaining provisions of this Contract shall not be affected
and all other terms and conditions of this Contract shall be valid and enforceable to the
fullest extent permitted by law.
SECTION 18. NONDISCRIMINATION.
A. During the performance of this Contract, Contractor agrees as follows:
I. Contractor will not discriminate against any employee or applicant for
employment because of race, religion, color, sex, national origin, age,
disability, or any other basis prohibited by state law relating to
discrimination in employment, except where there is a bona fide
occupational qualification reasonably necessary to the normal operation of
the Contractor. Contractor agrees to post in conspicuous places, available
to employees and applicants for employment, notices setting forth the
provisions of this nondiscrimination clause.
ii. Contractor in all solicitations or advertisements for employees placed by or
on behalf of Contractor will state that Contractor is an equal opportunity
employer.
iii. Notices, advertisements and solicitations placed In accordance with
federal law, rule or regulation shall be deemed sufficient for the purpose of
meeting the requirements of this section.
B. Contractor will include the provisions of the foregoing Section A (i, II, and Iii) in
every subcontract or purchase order of over $10,000, so that the provisions will
be binding upon each subcontractor or vendor.
SECTION 19. DRUG -FREE WORKPLACE.
A. During the performance of this Contract, Contractor agrees to (i) provide a drug -free
workplace for Contractor's employees; (ii) post in conspicuous places, available to
employees and applicants for employment, a statement notifying employees that the
unlawful manufacture, sale, distribution, dispensation, possession, or use of a
controlled substance or marijuana is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition; (iii)
state in all solicitations or advertisements for employees placed by or on behalf of
Contractor that Contractor maintains a drug -free workplace; and (iv) include the
provisions of the foregoing clauses in every subcontract or purchase order of over
$10,000, so that the provisions will be binding upon each subcontractor or vendor.
B. For the purposes of this section, "drug -free workplace" means a site for the
performance of work done in connection with a specific contract awarded to a
contractor, the employees of whom are prohibited from engaging in the unlawful
manufacture, sale, distribution, dispensation, possession or use of any controlled
substance or marijuana during the performance of the contract.
SECTION 20. FAITH BASED ORGANIZATIONS.
Pursuant to Viminia Code Section 2.2- 4343.1 be advised that the City does not
discriminate against faith -based organizations.
SECTION 21. ASSIGNMENT.
Contractor may not assign or transfer this Contract in whole or in part except with the
prior written consent of the City, which consent shall not be unreasonably withheld. If
consent to assign is given, no such assignment shall in any way release or relieve the
Contractor from any of the covenants or undertakings contained in this Contract and the
Contractor shall remain liable for the Contract during the entire term thereof.
SECTION 22. CONTRACTUAL DISPUTES.
Contractual claims, whether for money or for other relief, shall be submitted, in writing,
no later than sixty (60) days after the earlier of the final payment or termination of the
Contract or notice from the City to the Contractor that the City disputes the amount of
Contractor's request for final payment. However, written notice of the Contractor's
intention to file such claim must be given at the time of the occurrence or beginning of
the work upon which the claim is based. Such notice is a condition precedent to the
assertion of any such claim by the Contractor. A written decision upon any such claims
will be made by the City Manager or the City Manager's designee (hereafter City
Manager) within thirty (30) days after submittal of the claim and any practically available
additional supporting evidence required by the City Manager. The Contractor may not
institute legal action prior to receipt of the City's decision on the claim unless the City
Manager fails to render such decision within 120 days from submittal of Contractor's
claim. The decision of the City Manager shall be final and conclusive unless the
Contractor within six (6) months of the date of the final decision on a claim or from
expiration of the 120 day time limit, whichever occurs first, initiates legal action as
provided in Section 2.2 - 4364, of the Va. Code. Failure of the City to render a decision
within said 120 days shall not result in the Contractor being awarded the relief claimed
nor shall it result in any other relief or penalty. The sole result of the City's failure to
render a decision within said 120 days shall be Contractor's right to immediately institute
legal action. No administrative appeals procedure pursuant to Section 2.2 - 4365 of the
Va. Code has been established for contractual claims under this Contract.
SECTION 23. SUCCESSORS AND ASSIGNS.
The terms, conditions, provisions, and undertakings of this Contract shall be binding
upon and inure to the benefit of each of the parties hereto and their respective
successors and assigns.
SECTION 24. HEADINGS.
The captions and headings in this Contract are for convenience and reference purposes
only and shall not affect in any way the meaning and interpretation of this Contract.
SECTION 25. COUNTERPART COPIES.
This Contract may be executed in any number of counterpart copies,,each of which
shall be deemed an original, but all of which together shall constitute a single
instrument.
SECTION 26. AUTHORITY TO SIGN.
The persons who have executed this Contract represent and warrant that they are duly
authorized to execute this Contract on behalf of the party for whom they are signing.
SECTION 27. NOTICES.
All notices must be given in writing and shall be validly given if sent by certified mail,
return receipt requested, or by a nationally recognized overnight courier, with a receipt,
addressed as follows (or any other address that the party to be notified may have
designated to the sender by like notice):
To City: City of Roanoke
Purchasing Division
Attn: Purchasing Manager
Noel C. Taylor Municipal Building, Room 202
215 Church Avenue, SW
Roanoke, Virginia 24011City Treasurer for the
City of Roanoke
Facsimile: (540) 853 -1513
If to Contractor: Taxing Authority Consulting Services, P.C.
Attn: John A Rife, Esq., Partner
PO Box1270
Midlothian, Virginia 23113
Facsimile: (804) 545 -2378
Notices shall be deemed to be effective one day after sending if sent by overnight
courier or three (3) days after sending it by certified mail, return receipt requested.
SECTION 28. PROTECTING DATAIDATA SECURITY.
The Contractor expressly undertakes both directly and through its subcontractors, to
take every reasonable precaution at all times for the protection of all persons in which
personal data is referred. TACS further agrees that the data is at a colocation facility
that has a 24/7 physical security presence, requires biometric security access to enter
the facility and the data operations are monitored constantly for any anomalies with the
server and equipment functions. Services are accessed by a one -to -one, site -to -site
VPN tunnel which encrypts all traffic to and from TACS facility and data operations. The
Contractor will maintain adequate protection of all Contractor's Work to prevent breach
to online data and shall protect the City's referred information from breach or loss
arising in connection with this Contract. Contractor agrees to be responsible for the
entire Work and will be liable for all damages or loss or breach of data. All damage with
respect to the Work caused by vandalism, or any other cause, other than resulting from
the sole negligence of the City shall be the responsibility of the Contractor. The parties
agree that all Information obtained by Contractor during Contractor's performance of this
Contract shall be treated as confidential and privileged, consistent and in keeping with
the attorney - client privilege, and the Virginia Rules of Professional Conduct.
SECTION 29. CONTRACT SUBJECT TO FUNDING.
This Contract is subject to funding and /or appropriations from federal, state, and /or local
governments and /or agencies. If any such funding is not provided, withdrawn, or
otherwise not made available for this Contract, the Contractor agrees that the City may
terminate this Contract on seven (7) days written notice to Contractor, without any
penalty or damages being incurred by the City. Contractor further agrees to comply with
any applicable requirements of any grants and /or agreements providing such funding.
SECTION 30. SUSPENSION OR TERMINATION OF CONTRACT BY CITY.
A. The City, at any time, may order Contractor to immediately stop work on this
Contract, and/or by seven days (7) written notice may terminate this Contract,
with or without cause, In whole or in part, at any time. Contractor agrees that its
IR,
files for each account referred by the City belong to the City, and Contractor
agrees that Contractor will return such files to the City upon demand at any time
without cost. Upon receipt of such notice, the Contractor shall immediately
discontinue all services affected (unless the notice directs otherwise), and deliver
to the City the Contractor's files for each account and all data (including
electronic data), drawings, specifications, reports, project deliverables, estimates,
summaries, and such other information and materials as may have been
accumulated by the Contractor in performing this Contract whether completed or
in process (unless otherwise directed by the notice). In such event, Contractor's
compensation shall be governed governed by the terms of this Contract.
If the termination or stop work order is due to the failure of the Contractor
to fulfill any of its Contract obligations, the City may take over the Work
and prosecute the same to completion by contract or otherwise. In such
case, the Contractor shall be liable to the City for any damages allowed by
law, and upon demand of City shall promptly pay the same to City.
2. Should the Contract be terminated or work is stopped not due in any way
to the fault of the Contractor, the Contractor shall only be entitled to
compensation for amounts actually collected by Contractor.. No profit,
overhead, or any other costs of any type are allowed after the date of such
notice of termination or stop work order.
3. The rights and remedies of the City provided in this Section are in
addition to any other rights and remedies provided by law or under this
Contract and City may pursue any and all such rights and remedies
against Contractor as it deems appropriate.
SECTION 31. ETHICS IN PUBLIC CONTRACTING.
The provisions, requirements, and prohibitions as contained in Sections 2.2 -1367
through 2.2 -4377, of the Va. Code, pertaining to bidders, offerors, contractors, and
subcontractors are applicable to this Contract.
Contractor shall comply with the provisions of Virginia Code Section 2.2- 4311.2, as
amended, which provides that a contractor organized as a stock or nonstock
corporation, limited liability company, business trust, or limited partnership or registered
as a registered limited liability partnership shall be authorized to transact business in the
Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or
Title 50 or as otherwise required by law. Contractor shall not allow its existence to
lapse or its certificate of authority or registration to transact business in the
Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at
any time during the term of the Contract. The City may void the Contract if the
Contractor falls to remain in compliance with the provisions of this section.
SECTION 33. OWNERSHIP OF REPORTS AND DOCUMENTS.
Contractor agrees that all reports and any other documents (Including electronic data)
prepared for, obtained in connection with, and/or required to be produced in connection
with this Contract shall be delivered by the Contractor to the City and all such items
shall become the sole property of the City. The Contractor agrees that the City shall
own all rights of any type in and to all such items, including but not limited to copyrights
and trademarks, and the City may reproduce, copy, and use all such Items as the City
deems appropriate, without any restriction or limitation on their use and without any cost
or charges to the City from Contractor. Contractor hereby transfers and assigns all such
rights and items to the City. Contractor further agrees Contractor will take any action
and execute any documents necessary to accomplish the provisions of this Section.
The Contractor also warrants that Contractor has good title to all materials, equipment,
documents, and supplies which it uses in the Work or for which it accepts payment in
whole or in part.
SECTION 34. ENTIRE CONTRACT.
This Contract, including any exhibits, and referenced documents, constitutes the
complete understanding between the parties. This Contract may be modified only by
written agreement properly executed by the parties.
Remainder of the page intentionally left blank.
12
IN WITNESS WHEREOF, the parties hereto have signed this Contract by their
authorized representatives.
WITNESS: Taxing Authority Consulting Services, P.C.
i� ey
kL Y-;e. {%met' C%ce Chou F por
Printed Name and Title Printed Name and Title
CITY OF NOKE, VIRGINIA
WITNESS:
By
n Chri opher P. Morrill, City Manager,
itt1��.� c%4 AdM1n�s�.+far
Printed Name and Title 'Ass i a<1
Appropriation and Funds Required
Approved as to form: for this Contract Certified:
Dan cLC91y �"��
Daniel C ghan, Pty Attorney Director of Finance
Account #01 -110- 1d 3`f -01 oz
Approved as to Execution: - p13-f
))dA � aCIV -D$91
Daniel PlIaghl, City Attorney
13
EXHIBIT 1
TO CONTRACT
BETWEEN CITY OF ROANOKE AND
TAXING AUTHORITY CONSULTING SERVICES, P.C.
REFERENCE: RFP# 13 -07 -12
The Contractor shall comply with the insurance requirements set forth in the Contract,
including the items set forth below:
A. Neither the Contractor nor any subcontractor shall commence work under this
Contract until the Contractor has obtained and provided proof of the required
insurance coverages to the City, and such proof has been approved by the City.
The Contractor confirms to the City that all subcontractors have provided
Contractor with proof of such insurance, or will do so prior to commencing any
work under this Contract.
B. Contractor, including all subcontractors, shall, at its and /or their sole expense,
obtain and maintain during the life of this Contract the insurance policies and /or
coverages required by this section. The City and its officers, employees, agents,
assigns, and volunteers shall be added as an additional insured to the general
liability and automobile coverages of any such policies and such insurance
coverages shall be primary and noncontributory to any insurance and /or self -
insurance such additional insureds may have. The Contractor shall immediately
notify in writing the City of any changes, modifications, and /or termination of any
insurance coverages and /or policies required by this Contract. The Contractor
shall provide to the City with the signed Contract an Accord certificate of
insurance which states in the description of operations section one of the two
paragraphs below:
(1) The City and Its officers, employees, agents, assigns, and volunteers are
additional insureds as coverage under this policy includes ISO
endorsement CG 20 33 which provides that the insured status of such
entities is automatic if required by a contract or a written agreement. If
additional insured status is automatic under a different coverage form,
Contractor must attach a copy of the coverage form to its certificate. Any
required insurance policies shall be effective prior to the beginning of any
work or other performance by Contractor and any subcontractors under
this Contract.
OR
(2) ISO endorsement CG 20 10 will be issued, prior to the beginning of any
work or other performance by Contractor under this Contract, to the City
14
and its officers, employees, agents, assigns, and volunteers naming them
as an additional insured under the general liability coverage. A copy of the
binder confirming the issuance must be attached to the certificate. Any
required insurance policies shall be effective prior to the beginning of any
work or other performance by Contractor and any subcontractors under
this Contract.
However, if B (1) or (2) cannot be provided, the City's Risk Manager, in such
Manager's sole discretion, may approve such other certificate of insurance or
insurance document(s) that the Risk Manager deems acceptable.
C. The minimum insurance policies and /or coverages that shall be provided by the
Contractor, Including its subcontractors, include the following:
(1) Commercial General Liability: $1,000,000.00
$1,000,000.00 General Aggregate Limit (other than Products/Completed
Operations).
$1,000,000.00 Products/Completed Operations Aggregate Limit.
$1,000,000.00 Personal Injury Liability (including liability for slander, libel,
and defamation of character).
$1,000,000.00 each occurrence limit
(3) Workers Compensation and Employers Liability:
Workers' Compensation: statutory coverage for Virginia
Employer's Liability:
$100,000.00 Bodily Injury by Accident each occurrence
$500,000.00 Bodily Injury by Disease Policy Limit.
$100,000.00 Bodily Injury by Disease each employee.
3(A) Errors and Omissions coverage in an amount of not less than $1,000,000
per occurrence and in the aggregate. Coverage may be written on an
occurrence or claims made coverage form. However, if a claims made
coverage form is used, coverage must remain in effect for a minimum of 3
years after the Contractors work is concluded.
15
(4) The required limits of insurance for this Contract may be achieved by
combining underlying primary coverage with an umbrella liability coverage
to apply in excess of the general and automobile liability policies, provided
that such umbrella liability policy follows the form of the underlying primary
coverage.
(5) Such insurance policies and /or coverages shall provide for coverage
against any and all claims and demands made by a person or persons or
any other entity for property damages or bodily or personal injury
(including death) incurred in connection with the services, work, items,
and /or other matters to be provided under this Contract with respect to the
commercial general liability coverages and the automobile liability
coverages. With respect to the workers' compensation coverage,
Contractors and its subcontractors' insurance company shall waive rights
of subrogation against the City and its officers, employees, agents,
assigns, and volunteers.
(6) Contractor shall provide such other insurance policies and /or coverages
that may be required by other parts of this Contract. If required by the
Contract, such policies and /or coverages could include, but are not limited
to, Errors and Omissions/Professional Liabildy,Come/ Fidelity,
Environmental, Umbrella/Excess.
D. Proof of Insurance Coverage:
(1) Contractor shall furnish the City with the above required certificates of
insurance showing the type, amount, effective dates, and date of
expiration of the policies.
(2) Where waiver of subrogation is required with respect to any policy of
insurance required under this Section, such waiver shall be specified
on the certificate of insurance.
E. Insurance coverage shall be in a form and with an insurance company
approved by the City, which approval shall not be unreasonably withheld.
Any insurance company providing coverage under this Contract shall be
authorized to do business in the Commonwealth of Virginia.
F. The Contractor's insurance policies and /or coverages shall not contain any
exclusions for the Contractors subcontractors.
G. The continued maintenance of the insurance policies and coverages required by
the Contract is a continuing obligation, and the lapse and /or termination of any
such policies or coverages without approved replacement policies and /or
coverages being obtained shall be grounds for termination of the Contractor for
default.
16
H. Nothing contained in the insurance requirements is to be construed as limiting
the liability of the Contractor, and/or its subcontractors, or their insurance
carriers. The City does not in any way represent that the coverages or the limits
of insurance specified are sufficient or adequate to protect the Contractor's
interest or liabilities, but are merely minimums. The obligation of the Contractor,
and its subcontractors, to purchase insurance shall not in any way limit the
obligations of the Contractor in the event that the City or any of those named
above should suffer any Injury or loss in excess of the amount actually
recoverable through insurance. Furthermore, there is no requirement or
obligation for the City to seek any recovery against the Contractor's insurance
company before seeking recovery directly from the Contractor.
AMI
17
EXHIBIT 2
TO CONTRACT
BETWEEN CITY OF ROANOKE AND
TAXING AUTHORITY CONSULTING SERVICES, P.C.
REFERENCE: RFP # 13.07 -12
SCOPE OF WORK
This Scope of Work describes the respective roles and responsibilities of the City of
Roanoke ( "City")) and Taxing Authority Consulting Services, P.C. ( "TACS" or
"Contractor") in performing work related to the collection of delinquent City accounts.
A. REFERRAL OF ACCOUNTS/POWERS TO COLLECT
The City will refer to TACS on a nonexclusive basis, various accounts for
collection, which include, but are not limited to, personal property, real estate,
trust tax, parking tickets, accounts receivables, meals tax, emergency medical
services ( "EMS') (which accounts may be referred to TACS either directly from
City or a third party agency with which City contracts to initially bill for such
emergency medical services), and business license taxes. The City reserves the
right to refer such accounts to Contractor for collection, or collect such accounts
using City staff, In City's discretion. The City does not guarantee TACS a
minimum number of accounts to collect.
2. Taxes and other debts are initially collected by the City using City staff, with the
exception of EMS accounts which are currently collected by a third party vendor
pursuant to a separate contract between the City and the vendor. Pursuant to
state law, all such accounts, with the exception of EMS accounts, may be
designated and referred to TACS for collection once they are at least 90 days
delinquent. EMS accounts shall not be referred to TACS for at least 180 days.
3. The City grants TACS authority to perform all acts necessary to effect the
collection of the designated accounts, and authorizes TACS to receive payments
made on the accounts and to endorse City's name on any checks or other
negotiable instruments that may be received in payment on the accounts In
accordance with applicable law; to arrange for payments and negotiate
settlement agreements under such general terms as TACS and City deems
appropriate however it is agreed by the parties that TACS shall not be required to
submit every payment agreement to the City to approve, provided that such
payment agreement complies with the terms to which TACS and the City agree,
; to commence a lawsuit on behalf of the City (provided that TACS obtains the
written approval of City prior to initiating any litigation) and to use all other
necessary legal proceedings for the recovery of the accounts; and/or place
information regarding the accounts with one or more credit bureaus. Any such
�..�
monies received will be deposited intact by TACS in an attorney escrow account
and will be disbursed to the City upon a regular weekly schedule.
4. TACS agrees that it will comply with requests made by the City and the Roanoke
City Attorney in its performance of the Work under this Contract.
5. The City acknowledges that the collection work provided by TACS will be
performed by TACS as the City's attorney, and that such work constitutes an
attomeyclient relationship.
6. The City understands and acknowledges that TACS may be collecting against
some of the same people for another locality. The City consents to this
representation, and agrees that any amounts collected will be remitted to the
respective localities on a pro rata basis based upon delinquency date (example:
If a personal property account is owed to the City and the debtor also owes
another client TACS is collecting taxes on, TACS will split the collection on the
basis of the balance due on that tax year being paid).
B. COLLECTION FEES FOR REAL ESTATE TAX SALE
1. For accounts referred to TACS that proceed to a real estate tax sale subject to and
upon City's approval, TACS' fee shall be as follows:
a a. fee of 25% of the referred account balances it collects subsequent to filing suit;
or
b. If appointed by the Circuit Court as Special Commissioner of Sale, the fee
shall be the greater of 25% of all amounts due or the commission allowed to
the Commissioner of Sale pursuant to Virginia Code §8.01 -109
2. It is agreed that TACS shall invoice for and receive reimbursement for costs
advanced in tax sale proceedings from the proceeds of the sale, after such
disbursement have been approved by the court. In the event such tax sale proceeds
are insufficient to pay the costs advanced by TACS, TACS may only then bill City
for such balance.
3. TACS agrees that it will not initiate tax sale proceedings on any referred account
without obtaining the City's written approval.
C. INFORMATION AND DATA FROM CITY
Upon referral of the accounts to TACS, the City will provide TACS with information
necessary for TACS to perform the services it is providing under this Contract. The City
represents and warrants to TACS that:
19
• the account information provided TACS and the account balances are
accurate and complete, the City has not received notification that any of the
account debtors are in bankruptcy and the City will immediately notify TACS
if it receives notification of a bankruptcy filing by any of the account debtors,
• all add -on charges such as interest, late fees and collection fees are justly
due and owing and authorized by applicable law, by contract or both,
• any previous collection agency engaged for the collection of the accounts
has been Instructed to cease and desist contact with the account debtor.
The City shall promptly notify TACS of any adjustments or corrections made to the
amount due. Upon notification by TACS of a dispute or request for verification of
information with respect to any account, the City will promptly furnish TACS such
information.
D. INFORMATION AND DATA
The City shall exercise best efforts to forward all payments on accounts referred for
collection to TACS for proper payment application and remittance according to the
schedule developed between the City and TACS. In the event that payments are made
direct and not forwarded to TACS, the City shall track and report payments made by
debtors directly to City on a timely basis that the City deposits in its bank. These
payments will show on a remittance statement as payments made directly to the City
and the TACS fee will be charged, or will be reported as otherwise agreed. The CITY
may also choose to forward any payments received from the debtor to TACS for deposit
and posting.
D.TACS' RESPONSIBILITIES AND DUTIES
Best Efforts to Collect
1. TACS shall use its best efforts, and any and all legal means available to locate
and engage debtors to pay the entire amount of their outstanding accounts owed
to the City. Such collection tools, subject to the approval of the City or used in
conjunction with the City, may include the following: Delinquent notices;
Telephone calls; Issuing Liens against property held by third parties (Employers,
Banks and other Financial Institutions, Rents, Receivables, Clients, Customers,
Etc.); Distress, Booting or Towing; Summons; Court Suits; Judicial Sale of Real
Property; Advertising; DMV Stops; Setoff Debt; Non - Judicial Sales; Permit
Withholding; or Field visits.
TACS may not settle any account for less than the full amount owed, unless otherwise
directed in writing by the City .
20
Confidentiality of Information
2. TACS understand and acknowledges that In representing the City it will be privy
to confidential information concerning taxpayers, their tax obligations and their
property. TACS shall not use any information so provided other than for the
purposes of this Agreement and shall be bound to keep such information
confidential pursuant to the terms of Virginia Code §58.1 -3 and in keeping with
the nature of the aftomey- client relationship under this Contract .
Electronic Information Exchanges, Remittances and Reports
3. TACS shall accept electronic account referrals from the City
through secure transfer. Accounts sent electronically will be in a mutually
acceptable format by tape, diskette or via e-mail. TACS shall insure that its
collection system for processing accounts and its reports are compatible with the
City's method of account referral and necessary accounting.
43ACS will prepare a regular Remittance Report listing the account name,
account number, credits to the accounts (for accounts involving litigation,
recovered costs), total amount collected, and TACS fees associated with the
collections. TACS will, with the cooperation of the City, provide this information in
a file to be uploaded into the City's systems.
5. TACS will prepare and provide other such reports as may be reasonably
requested by the City.
END SCOPE OF WORK
21
A oR° CERTIFICATE OF LIABILITY INSURANCE 01/22/1
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE ODES HOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERIS), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: It the caNnwto holder Is on ADDITIONAL INSURED, the policy(tes) must be ondoned. If SUBROGATION IS WAIVED, subject to
Me tame and conditions of the policy, cedaln policies may equim on endamement. A stabmant on this canNlcate do" not center dBhb to the
INSURED
203
P O Box 1270
Midlothlan, VA 23113
LwTVIS IS TO ecn mun ft;;j; ffl;i THIS I6 TO CERTIFY THAT THE POLICIES UI I REQUIREMENT, CE LLSTEO BELOW HAVE BEEN ISHUEO TO THE INHERED NAMED MOVE FOR THE POLICY WHICH PERIOD
INDICATED. NOTWITHSTANDING AY BE ISSUE O ANY y PERTAIN, THE TERM ANCONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THSH
CERTIFICATE AND 01 ISSUED OR SUCH POLT IIE , THE INSURANCE AFFORDED BY THE ED By DESCRIBED HEREIN R SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDRIDNH OF 6UCN POLx;ES. LWRH SHOWN MAY WNE BEEN REDUCED BY PAIDacy
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ACCORDANCE WIC{{ THE POLICY PROVISIONS.
ACCORDANCE
City of Roanoke
216 Churoh Avenue, SW
Roanoke, VA 24011
AUTHORDEOREPRESEATATNE
W 199114ele ACORD CORPO N I KW- nn ngms
ACORD 25 (2010106) The ACORD name and logo are registered marks of ACORD
® MINNESOTA LAWYERS MUTUAL
INSURANCE COAIPANY
PROTECTING YOUR PRACTICE IS OUR POLICY."
CERTIFICATE OF INSURANCE - VIRGINIA
ISSUE DATE 01/22/2014
333 South Seventh Street
2200 Accenture Tower
Minneapolis, MN 55402
612- 341 -4530 or 800-422 -1370
FAX 800- 305 -1510
THIS CERTIFICATE OF INSURANCE IS FOR INFORMATIONAL PURPOSES ONLY. THIS CERTIFICATE OF INSURANCE
DOES NOT AFFIRMATIVELY OR NEGATI VELY AMEND, EXTEND. OR ALTER THE COVERAGE AFFORDED BY THE
INSURANCE POLICY(IM)
Nmoetl Imused
C.. Ca"nige
Taring Authority Consulting Services, PC
Minnesota Lawyers Mutual Insurance Co.
14411 Justice Read
333 South Seventh Street
Midlothian, VA 23113
2200 Accenture Tower
Liability
Minna oris, MN 55402
Typedltu r e
Palley Number
Policy PerNtl
LlmneolLlabithy
Lawyers Professional
1- MLM•3bO65 -3
05/01/2013
$2,000,000 per claim
Liability
WITH WRITTEN NOTICE WITHIN 30 DAYS, BUT
to
FAILURE TO PROVIDE SUCH NOTICE WILL NOT
IMPOSE LIABILITY OF ANY KIND UPON MINNESOTA
LAWYERS MUTUAL WS. CO., ITS AGENTS OR
05/01/2014
$5,000,000 aggregate
Spedd hems
The sole purpose of this cenifcan, is to notify the Cenificale Holder
in the even, the coverage has been cancelled or non-renewed.
cafill ate Balder
Gecdlea of
IF ANY OF THE POLICIES LISTED ABOVE ARE
CANCELLED PRIOR TO THE POLICY EXPIRATION
City of Roanoke
ED'VOR TPRovm COLDroEAOO THE CERTIFICATE HER
215 Church Avenue
WITH WRITTEN NOTICE WITHIN 30 DAYS, BUT
Roanoke VA 24011
FAILURE TO PROVIDE SUCH NOTICE WILL NOT
IMPOSE LIABILITY OF ANY KIND UPON MINNESOTA
LAWYERS MUTUAL WS. CO., ITS AGENTS OR
REPRESENTATIVES.
This certificate of insurance is issued as a marter of information only. It confers no rights upon the third
party requesting the certificate beyond what the referenced policy of insurance expressly provides. This
certificate of insurance does not extend, amend, or alter the coverage, terms, exclusions, or conditions
afforded by the policy referenced in this certificate of insurance.
A
AuNurissd Represrnudve
MLM-COI (OM9) VA rcv 4 -12
Document ' reY\ewfA (70'1")
Index Fields for Contracts 8 Leases Imaging database
Type Contract
Do, ID 9FCMX4
Till, Legal Services Related to Debt
Collection for Various Tax & Non -Tax
Debt
Department Finance
i
_ ads la�atll5
I Purchasing Division
Contract omska D. Specialist
t VCA
Noel C. Taylor Municipal Building
ROANOKE 215 Church Avsnue, S.W., Room 202
PURCHASING Roanake,Virglnls 24011
Decanber4,2014
John A. Rife, Esq., Partner
Taxing Authority Consulting Services, P.C.
PO Box 1270
Midlothian, VA 23113
Subject: 1" Renewal of City of Roanoke Contract #9FCNM - Legal Services Related to Debt Collection for
Various Tax & Non -Tax Debt
Dear W. Rife,
The City of Roanoke would lice to renew the above contract for an additional one (1) year term. By mutual agreement
of the parties the new term will be January 1, 2015 to Decmber 31, 2015. Please advise concerning your intention by
aigaing in the appropriate space listed below. Please mmm original document vie email, USPS or in person to my
attention within five (5) business days.
Sincereely, Q/
Tomeka D Price
Conoact Specialist
Vendor agrees to renew the contract for an a ' 'oml one year term at the same contract price in accordance with
the terms and conditions pf lye en act
Authorized SiigAnaturc1:' a _
Name. f "tC �' !iV` n
e Title: Y0.Viv-1-9—y-
(please print)
Vendor does not agree to renew the contract for an additional one year term.
Authorized Signature:
Name:
Date:
(please print)
City Manage o renew the contract for an additional one year term at the same contract price in
accordance ith t and conditions of the subject contract
Signature: Date: d-t 1= - '/ S
Name: ChristooherPMorrill Title: City Manager
(please print)
TAXIN -1 OP ID: DL 312812014
AC R° CERTIFICATE OF LIABILITY INSURANCE ° "rEWW0 2'B14
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder le an ADDITIONAL INSURED, the policy(lee) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and corrdlllons of the policy, certain policies may require an endorsement. A statement on this certificate does not center rights to the
caNReato holder In Ilea of such endorsement a .
PROOUCaR
Katherine H. Short
'E .604. 888 -7277 Z a 804.673 -9110
SIL INSURANCE -FRED
FIPC Branch 3
6310 Markel Road, Suite 207
.kahort alllnsurance.com
Richmond 23230
WEURER i IHO CeVFRaOe NMI
WeW1ERA: Hartford Insurance Company
22387
KATHY
MUREO Taxing Authority Consulting
INSMER B: Travelers Insurance Cc
INSURER e:
Service
P O Box 1270
Midlothian, VA 23113
WeuRER o:
utOnRE:
IN xF:
SHOULD ANY OF THE MOVE DEBCRIBEO POLICIES BE CANCELLED BEFORE
THE SXPIRATION OATS THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISION&
City of Roanoke
216 Church Avenue, SW
Roanoke, VA 24011
All riehta
ACORD 26 (2010106) The ACORD name and logo are registered marks of ACORD
® MINNESOTA LAWYERS MUTUAL
insuw,ruct mn,rnrvv
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CERTIFICATE OF INSURANCE - VIRGINIA
ISSUE DATE 04/10/2014
333 South Seventh Street
2200 Accenture Tower
Minneapolis, MN 55402
612 - 3414530 or 800.422 -1370
FAX 800- 305 -1510
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DOES NOT AFFI RNIATIVELY OR NEGATIVELY ANIEND, EXTEND, OR ALTER ME COVERAGE AFFORDED BY THE
INSURANCE POLICY(IM)
N.dlmmed
Comm Prevldl Cevervae
Taking Authority Consulting Services, PC
Minnesota Lawyers Mutual Insurance Co.
14411 Justice Road
333 South Seventh Street
Midlothian, VA 23113
2200 Accenture Tower
Liability
Minneapolis, MN 55402
7,eeflmoronee
Palley Number
Palley Nelsid
LlmWaf UeWBry
Lawyers Professional
y
1 -MLM- 36065.4
05/01/2014
$2,000,000 per claim
Liability
PROVIDE THE CERTIF CATE HOLDER
to
05/0112015
$5,000,000 aggregate
S,dW In.
The sale purpose of olds certificate is to notify the Certificate Holder
in the scent the carerase bar been cancelled or nom rennred.
CertlMte Helder
CmmW W n
IF ANY OF THE POLICIES LISTED ABOVE ARE
CANCELLED PRIOR TO THE POLICY EXPIRATION
City of Roanoke
DNOEAVORNTO
PROVIDE THE CERTIF CATE HOLDER
215 Church Avenue
WITH WRITTEN NOTICE WITHIN 30 DAYS, BUT
Roanoke, VA 24011
FAILURE TO PROVIDE SUCH NOTICE WILL NOT
P1POSE LIABILITY OF ANY KIND UPON MINNESOTA
LAWYERS MUTUAL INS. CO.. ITS AGENTS OR
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pary requesting the certificate beyond what the referenced policy of insurance expressly provides. This
certificate of insurance does not emend, amend, or alter the coverage, Lenny, exclusions, or conditions
afforded by the polity referenced in this certificate of insurance.
App snags I
Signahlt� 0-gl"
Date: 15/
Authorized R <txesentllive
MLM.COI orL091 VA rev i.11
M
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF OUR RIGHT TO RECOVER
FROM OTHERS ENDORSEMENT
Policy Number: 14 NBC NY1368 Endorsement Number: 02
Effective Date: 03/01/14 Effective hour is the same as stated on the Information Page of the policy.
Named Insured and Address: TAXING AUTHORITY CONSULTING
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We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not
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This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule
SCHEDULE
Countersigned by
CITY OF ROANOKE
215 CHURCH AVE
ROANOKE, VA 24011
Form WC 00 03 13 Printed in U.S.A.
Process Date: 02/03/14 Policy Expiration Date: 03/01/15
�-� �
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY.
WAIVER OF OUR RIGHT TO RECOVER
FROM OTHERS ENDORSEMENT
Pollcy Numbor: 14 NEC NY1360 Endorsement Numbor: 03
Effective Date: 01/11/14 Effective hour Is the same as stated on the hdormellon Page of the policy.
Named Insured and Address: TAXING AUTHORITY CONSULTING
SERVICES, PC
PO BOX 1270
MIDLOTHIAN, VA 23113
We have the right to recover our payments from anyone liable for an Injury covered by this policy. We YAII not
enforce our right against the person or organization named In the Schedule.
This agreement shall not operate directly or Indirectly to benefit anyone not named In the Schedule.
SCHEDULE
CITY OF ROANOKE
215 CHURCH AVE
ROANOKE, VA 24011
Countersigned by
Authorized Repreaentollve
Form WC 00 0313 Printed In U.S.A.
Process Dale: 02/03/14 Policy Explratlon Data: 03/01/14
CECELIA T. W EBB, CHIC
Assistant Deppty City Clerk
April 4, 2017
Barbara A. Dameron
Director of Finance
Roanoke, Virginia
Dear Ms. Dameron:
I am enclosing copy of Resolution No. 40797 - 040317 setting the allocation percentage
for personal property tax relief in the City of Roanoke for the 2017 tax year.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 3, 2017.
Sincerely,
� ,0j"t
Stephanie M. Moon Reynolds, MM
City Clerk
Enclosure
c: The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Evelyn W. Powers, Treasurer
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Director of Management and Budget
CITY OF ROANOKE
Q)
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Roo 456
m
Roanoke, Virginia 24011 -1536
Telepkune: (540)85.3 -2541
Fax: (540)x534145
STEPHANIE M. MOON REYNOLDS, MMC
E -mail elerk(mrommkeva.gov CECELIA F. MC('OV
City ('k rk
Depoty City Clerk
CECELIA T. W EBB, CHIC
Assistant Deppty City Clerk
April 4, 2017
Barbara A. Dameron
Director of Finance
Roanoke, Virginia
Dear Ms. Dameron:
I am enclosing copy of Resolution No. 40797 - 040317 setting the allocation percentage
for personal property tax relief in the City of Roanoke for the 2017 tax year.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 3, 2017.
Sincerely,
� ,0j"t
Stephanie M. Moon Reynolds, MM
City Clerk
Enclosure
c: The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable Evelyn W. Powers, Treasurer
Christopher P. Morrill, City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Director of Management and Budget
6.
IN l'IIE COUNCIL OF THk CITY OF ROANOKL, VIRGINIA
The 3rd day of April, 2011.
No. 40797 - 040317.
A RESOLUTION setting the allocation percentage for personal property lax relief
in the City of Roanoke for the 2017 tax year.
WHERE,AS, in accordance with the requirements set forth in Section 58.1 -3524 (C) (2)
and Section 58.1 -3912 (E) of the Code of Virginia, is amended by Chapter I of the Acts of
Assembly and as set forth in item 503.1' (Personal Property 'Pax Relief Program or "PPTRA ") of
C'haptcr 951 of the 2005 Acts of Assembly, qualifying vehicles with a taxable situs within the
City commencing January 1, 2017, shall receive personal properly tax relief; and,
WHEREAS, this Resolution is adopted pursuant to Ordinance 37221- 101705 adopted by
City Council on October 17, 2005.
NOW THEREFORE BE IT RESOLVED by the Council of the City of Roanoke as
follows:
'that tax relief shall be allocated such as to provide 100% tax relief for qualifying
personal use vehicles valued at $1,000 or less.
2 That qualifying personal use vehicles valued at $1,001 420,000 will be eligible
for 48.4% tax relief.
3. That qualifying personal use vehicles valued at $20,001 or more shall only
receive 48.4% tax relief on the first $20,000 of value.
4. That all other vehicles which do not meet the definition of "qualifying" (for
example, including but not limited to, business use vehicles, farm use vehicles, motor homes,
etc.) will not be eligible for any form of tax relief under this program.
I hat tlic Imccntuges upplicd to the categories of quulitying pmsonal use vcheICS
Zile "limned fully m use all available PP "TRA funds ulloculcd to the City of Roanoke by the
Common wca l lh of virginia,
ATTEST:
City Clerk. _ �Q
G"
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 3, 2017
Subject: Adoption of Tax Year 2017 Personal Property Tax Relief Act ( PPTRA)
Percentage
Background
The PPTRA was enacted in 1998 and provides for a measure of personal property tax
relief based on assessed motor vehicle values. (Vehicles valued at $1,000 and below
are exempt from taxation.) The amount of relief each locality receives from the
Commonwealth has been fixed since 2006 (Roanoke currently receives $8,075,992
annually).
Considerations:
City Council is required by the Commonwealth to annually adopt a resolution setting
the percentage reduction in personal property for that year. City staff computed the
effective reimbursement rate using information provided by the Commissioner of the
Revenue and trend data. The percentage reduction is calculated to distribute the
$8,075,992 block grant allocation from the Commonwealth in an equitable manner.
The rate as computed for tax year 2017 is 48.4 %, no change from the 2016 rate.
Recommended Action:
Adopt the attached resolution which establishes the percentage reduction for personal
� g
p(rro{//pp�errtytax
Q; relief at 48.4% for the City of Roanoke for the 2017 tax year.
Y-YWUG,i1 � 644 e�
Barbara A. Dameron
Director of Finance
Distribution: Honorable Sherman A. Holland, Commissioner of the Revenue
Honorable Evelyn W. Powers, Treasurer
Council Appointed Officials
Barbara A. Dameron, Director of Finance
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Management and Budget
try`
S I Hill AN IF, M. MOON RIi 'N0LD!,. AIM('
('ill Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Cknrdl Avenne, S. W., Room 456
Roanoke, Virginia 241111 -1536
1'elepLnne: (540)953 -2541
Val: (5411) 953 -1145
L: ,nail: dcrko, nnu,nlsr,igm
April 18, 2017
(REVISED)
I V('FLIA I. AI( ('(11'
Depmy Oily ('Irrk
('L('FLIA'1. RRBII, ('M('
A,,WILM Deonn ('ill clerk
R. Brian Townsend Sherman M. Stovall
Assistant City Manager for Assistant City Manager for Operations
Community Development Roanoke, Virginia
Dear Gentlemen:
I am enclosing copy of Resolution No. 40798 - 040317 electing and appointing R. Brian
Townsend as Acting City Manager for the City of Roanoke for the period of April 15,
2017, through and including June 30, 2017, at an annual salary of $162,687.91, electing
and appointing Sherman M. Stovall as Acting City Manager for the City of Roanoke for
the period commencing July 1, 2017, and continuing until City Council elects and
appoints a City Manager, at an annual salary of $160,684.52; and ratifying the terms
and conditions of their temporary assignment.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, April 3, 2017.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
R. Brian Townsend
Sherman M. Stovall
April 4, 2017
Page 2
Lastly, as Acting Chief Executive Officer for the City of Roanoke, I am required to
distribute to you a copy of the Statement of Economic Interests, which must be
completed prior to assuming your duties as the Acting City Manager
Your Statement of Economic Interests will be a matter of public record and will be kept
on file for a period of five years.
Sin ely,
��t phanie M. Moon Reyn Ids, MW
City Clerk
Enclosure
C' Barbara A. Dameron, Director of Finance
Andrea Trent, Assistant Director of Finance
Jody Lawson, Payroll and Collections Administrator
Daniel J. Callaghan, City Attorney
Troy D. Harmon, City Auditor
Michelle Vineyard, Director of Human Resources
Timothy R. Spencer, Senior Assistant City Attorney
IN TILE COUNCIL OF THE CITY OF ROANOKI, VIRGINIA
The 3rd day of April, 2017.
No. 40798 - 040317.
A RESOLUTION clecting and appointing R. Brian 'Townsend as Acting City Manager for the
City of Roanoke for the period of April 15, 2017, through and including .tune 30, 2017; clecting and
appointing Sherman M. Stovall as Acting City Manager for the City of Roanoke for the period
commencing July 1, 2017, and continuing until City Council elects and appoints a City Manager; and
ratifying the terms and conditions of their temporary assignment.
WHEREAS, Christopher P. Morrill has tendered his resignation as City Manager for the City of
Roanoke effective April 14, 2017;
WHEREAS, Sections 8 and 20 of the City Charter indicate that City Council should
designate some properly qualified person to perform the duties of the office of City Manager in the
event that position becomes vacant;
WHERF,AS, the City of Roanoke is fortunate enough to have two qualified persons, R. Brian
Townsend and Sherman M. Stovall, currently serving as Assistant City Managers for the City who can
serve is Acting City Manager;
WHEREAS, City Council has initiated a national search for a City Manager and during the
period of this national search, R. Brian Townsend and Sherman M. Stovall are willing to assume
additional duties and responsibilities to minimize any disruptions in City administration and assist the
person elected and appointed Acting City Manager until Council elects and appoints a new City
Manager; and
WHEREAS, City Council believes that it is in the best interest of the City to have these two
qualified individuals each serve as Acting City Manager for the terms specified in this Resolution.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
I . R. Brian Townsend is hereby elected and appointed as Acting City Manager for the City
o I Roanoke for a term effective and commencingon Apri l 15, 2017, at 12,00 a.m., and endingon June
30, 2017, at 11:59 p.m,
2. Sherman M. Stovall is hereby elected and appointed as Acting City Manager effective
and commencing on July 1, 2017, a112:00 a.m., and continuing serve in that capacity until such time as
a City Manager is elected or appointed by this Council through duly adopted resolution.
3. From April 15, 2017, and until such time as a City Manager is elected or appointed by
this Council through duly adopted resolution (the "Search Period "), the terms and conditions of
employment of R. Brian Townsend and Sherman M. Stovall shall be as hereinafter set forth below:
a. During the Search Period, R. Brian'£owmsend and Sherman M. Stovall will each
receive an annualized salary increase of Twenty Thousand Dollars ($20,000), added to each of
their current base salaries, payable at the same time and in the same mamrer as other City
employees. R. Brian Townsend's salary during the Search Period will be $162,687.91
($6,257.22 biweekly). Sherman M. Stovall's salary during the Search Period will be
$160,684.52 ($6,180.17 biweekly). Upon temination of the Search Period, the base salaries of
R. Brian Townsend and Sherman M. Stovall will revert to their respective original base salaries
plus any salary increase received by other full -lime City employees during the Search Period.
b. R. Brian Townsend and Sherman M. Stovall shall each continue to receive the
same salary supplements they currently receive for use of their privately owned or leased motor
vehicle in the conduct of City business as well as their normal cell phone stipends.
C. R. Brian Townsend and Sher rum M. Stovall are hereby entitled to participate in
any pay increase approved by Council in the same manner as other full time City employees.
16.
All other terms and conditions of the employment of R. Brian Townsend and
Sherman M. Stovall shall be the same as for other similarly situated City employees.
During their respective terms as Acting City Manager, the duties, responsibilities and
powers, and removal of R. Brian Townsend and Sherman M. Stovall shall be governed by the Roanoke
Charter of 1952, the Constitution of Virginia, Code of Virginia (1950), as amended, and the Code of the
City of Roanoke (1979), as amended.
5. R. Brian Townsend and Sherman M. Stovall will each make arrangements to qualify for
oil-ice of Acting City Manager by taking the required Oath of Office as soon as practicable.
ATTEST:
rn
s,.y,9ylu;L✓
City Clerk. �_
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of April 2017, R. Brian Townsend was
appointed as Acting City Manager of the City of Roanoke, for the period of April 15,
2017, through and including June 30, 2017.
Given under my hand and the Seal of the City of Roanoke this eighteenth day of
April 2017.
yn rVL
City Clerk J
COMMONWEALTH OF VIRGINIA
To -wit,
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of April 2017, Sherman M. Stovall was
appointed as Acting City Manager of the City of Roanoke, for the period commencing
July 1, 2017, and continuing until City Council elects and appoints a City Manager.
Given under my hand and the Seal of the City of Roanoke this eighteenth day of
April 2017.
City Clerk �_-
Pursuant to Section 8 of the Roanoke City Charter, Council has the responsibility to elect
and appoint an individual to serve as Acting City Manager when a vacancy arises in the office of
City Manager. Christopher P. Morrill has announced his resignation as City Manager, effective
April 14, 2017, at 11:59 p.m. Following this announcement, I have requested meetings in closed
session to discuss the recruitment process for hiring a new City Manager and the election and
appointment of an Acting City Manager. As a result, the Personnel Committee has (i) retained
Colin Baenziger and his firm to assist in the recruitment of a new City Manager; (ii) received
public comment from citizens on March 20, 2017 on the qualities Council should consider for
the new City Manager; and (iii) established additional processes for the public to provide
Council with their input and recommendations in this process.
In considering the position of Acting City Manager, we acknowledge that the City has a
very skilled team of professionals guiding City administration, led by two Assistant City
Managers, R. Brian Townsend and Sherman M. Stovall. We have discussed various alternatives
for the appointment of an Acting City Manager and have sought the input and recommendations
of Messrs. Townsend and Stovall. We also reviewed actions taken when Council considers the
appointment of an acting City officer. In many instances, Council will appoint a current City
employee to assume additional responsibilities as an acting Council appointed officer and that
appointment causes several administrative adjustments to accommodate the appointment.
In the present circumstances, the City enjoys the benefits of two experienced individuals
who can effectively manage City administration during the search for a new City Manager.
Messrs. Townsend and Stovall can provide this effective leadership without the need for several
adjustments in staff to accommodate their assumption of additional responsibilities. Messrs.
Townsend and Stovall can work collaboratively during this period and this cooperative approach
will benefit the City and its citizens.
In consultation with Mr. Baenziger, the City Attorney's office, and the City's Department
of Human Services, the appointment of Mr. Townsend and Mr. Stovall for successive terms of
service as Acting City Manager will require a salary adjustment well within the range of
CITY OF ROANOKE
CITY COUNCIL
I
215 Church Avenue, S.W.
Noel C Taylor Municipal Building, Suite 456
���ntctps
Roanoke, Virginia 24011 -1536
'- - -
Telephone: (540) 853 -2541
SHERMAN P. LEA, SR.
Fax: (540) 853 -1145
Council Members
Mayor
Email clerk@roauokeva.gov
William D. Bestpitch
Michelle L. Dykstra
Raphael E. "Ray" Ferris
April 3, 2017
John A. Garland
Anita 1. Price
David B. Triakle
Honorable Sherman P.
Lea, Sr., Mayor
and Members of City
Council
Re:
Report of the Council Personnel Committee
Mayor Lea and Members
of Council,
Pursuant to Section 8 of the Roanoke City Charter, Council has the responsibility to elect
and appoint an individual to serve as Acting City Manager when a vacancy arises in the office of
City Manager. Christopher P. Morrill has announced his resignation as City Manager, effective
April 14, 2017, at 11:59 p.m. Following this announcement, I have requested meetings in closed
session to discuss the recruitment process for hiring a new City Manager and the election and
appointment of an Acting City Manager. As a result, the Personnel Committee has (i) retained
Colin Baenziger and his firm to assist in the recruitment of a new City Manager; (ii) received
public comment from citizens on March 20, 2017 on the qualities Council should consider for
the new City Manager; and (iii) established additional processes for the public to provide
Council with their input and recommendations in this process.
In considering the position of Acting City Manager, we acknowledge that the City has a
very skilled team of professionals guiding City administration, led by two Assistant City
Managers, R. Brian Townsend and Sherman M. Stovall. We have discussed various alternatives
for the appointment of an Acting City Manager and have sought the input and recommendations
of Messrs. Townsend and Stovall. We also reviewed actions taken when Council considers the
appointment of an acting City officer. In many instances, Council will appoint a current City
employee to assume additional responsibilities as an acting Council appointed officer and that
appointment causes several administrative adjustments to accommodate the appointment.
In the present circumstances, the City enjoys the benefits of two experienced individuals
who can effectively manage City administration during the search for a new City Manager.
Messrs. Townsend and Stovall can provide this effective leadership without the need for several
adjustments in staff to accommodate their assumption of additional responsibilities. Messrs.
Townsend and Stovall can work collaboratively during this period and this cooperative approach
will benefit the City and its citizens.
In consultation with Mr. Baenziger, the City Attorney's office, and the City's Department
of Human Services, the appointment of Mr. Townsend and Mr. Stovall for successive terms of
service as Acting City Manager will require a salary adjustment well within the range of
adjustments that the City would expect if it hired an individual to serve as Acting City Manager.
The City also avoids any additional expenses that would result from additional staff adjustments.
Mr. Townsend and Mr. Stovall will each retain their responsibilities and title as an Assistant City
Manager when serving in the additional capacity as Acting City Manager.
Recommendation
I recommend that City Council (i) elect and appoint R. Brian Townsend to serve as
Acting City Manager for a term commencing on April 15, 2017, at 12:00 a.m., and ending on
June 30, 2017, at 11:59 p.m.; and (ii) elect and appoint Sherman M. Stovall to serve as Acting
City Manager for a term commencing on July 1, 2017, at 12:00 a.m., and ending on the date on
which Council elects and appoints a City Manager. I recommend that Council adopt the
resolution attached to this letter to effectuate these recommendations.
Sincerely,
David B. Trinkle, Chair
City Council Personnel Committee
DBT/DJC /lse
c: Christopher P. Morrill, City Manager
R. Brian Townsend, Assistant City Manager
for Community Development
Sherman Stovall, Assistant City Manager
for Operations
Barbara Dameron, Director of Finance
Troy D. Harmon, City Auditor
Stephanie Moon Reynolds, City Clerk
Michelle Vineyard, Director oCHuman Resources
Timothy R. Spencer, Senior Assistant City Attorney
c?� CI'T'Y OF ROANOKE
OFFICE. OF "EHE CI'T'Y CLERK
215 Church Avenue, S. W., Boom 456
Roanoke, Virginia 24011 -1536
'1'elep1lane: (540)X53 -2541
Fvx: (5411)X[t -1145
Sll'.Pn ANIF M. MOON 124YNOLUS, MM( R.uwll: derk(n rmumkevu'X "v CECELIA F. M('COY
Cily Clerk Uepnly City Clerk
April 6, 2017 ('F('EI,IA T. WEBB, CMC
p Assistmn Uepnty City clerk
Byron L. Hamlar
4615 Renfro Boulevard, N. W.
Roanoke, Virginia 24017
Dear Mr. Hamlar:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 3, 2017, you were appointed as a member of the Roanoke Neighborhood Advocates to
fill the unexpired term of office of Charles Meidlinger ending June 30, 2018.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke
Neighborhood Advocates.
Sincerely,
MC
Stephanie M. Moon Reyno
City Clerk
Enclosures
c: Bob Clement, Neighborhood Services Coordinator
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of April 2017, BYRON L. HAMLAR was
appointed as a member of the Roanoke Neighborhood Advocates to fill the unexpired
term of office of Charles Meidlinger ending June 30, 2018.
2017.
Given under my hand and the Seal of the City of Roanoke this sixth day of April
`yy), LQ4L)
City Clerk
v
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 240114536
'I'depLanc: (540)853 -2541
Fax: (54(1)853 -1145
F'nil'l IAN114 M. MOON REYNOLDS, MMC
F mail: elerk(n /oanukcva.gov
CSCRLIA F. MC'COY
City Clerk
Deputy City Clerk
April 6, 2017
CECE1AAT.WF:D3,CMC
Assistant Deputy City Clerk
John Lewis
806 Wasena Avenue, S. W.
Apartment 515
Roanoke, Virginia 24015
Dear Mr. Lewis:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 3, 2017, you were appointed as a member of the Youth Services Citizen Board to fill
the unexpired term of office of Paula Page Williams ending June 30, 2018.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a Citizen at Large member of the Youth
Services Citizen Board.
Sincerely,
Stephanie M. M oon ReynO ds, nnlMc�
City Clerk
Enclosures
c: Aisha Johnson, Assistant to the City Manager
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of April 2017, JOHN LEWIS was appointed
as a member of the Youth Services Citizen Board to fill the unexpired term of office of
Paula Page Williams ending June 30, 2018.
2017.
Given under my hand and the Seal of the City of Roanoke this sixth day of April
City Clerk
c;
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'relepLone: (540) 853 -2541
F u (540) 853-1145
S "I'EPHANIL M. MOON REYNOLDS, MM(
E -moil: elerk(,n ...... kevn.gnv ('EC'ELIAF. MCCOY
C'lly Clerk
De pa ly C'io, Clerk
April 6, 2017 CECELIA T. WERN, CMC
Assistant Deptin Coy Clerk
Neal Cummings
Commercial Banking Manager
Freedom First Credit Union
102 Campbell Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Cummings:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 3, 2017, you were appointed to replace Terri F. Workman as the City representative
(Private Sector) of the Roanoke Valley - Alleghany Regional Comprehensive Economic
Development Strategy Committee for a three -year tens of office ending March 31, 2020.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as the City representative (Private Sector)
of the Roanoke Valley — Allegheny Regional Comprehensive Economic Development
Strategy Committee.
Sin rely, _ n (�
J�s
Step Moon (Reyn s, M\ C�'
City Clerk
Enclosures
pc: Wayne G. Strickland, Executive Director, Roanoke Valley Allegheny Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE )
To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of April 2017, NEAL CUMMINGS was
appointed to replace Terri F. Workman as the City representative (Private Sector) of the
Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy
Committee for a three -year term of office ending March 31, 2020.
2017
Given under my hand and the Seal of the City of Roanoke this sixth day of April
P` -u.� _n
City Clerk
lvtll� 10 U-1.)
o`�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chureh Avenue, S. W., Room 456
-1t ";:?p• ^'-�
Roanoke, Virginia 24011 -1536
Telephone: (540)8532541
Fax: (540)853 -1145
STEPHANIE M. MOON REYNOLDS, MMC
E -mail:
CEC:ELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Depot) Cioe Clerk
April 6, 2017
Dr. John R. Clements
3244 Allendale Street, S. W.
Roanoke, Virginia 24014
Dear Dr. Clements:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 3, 2017, you were appointed to replace Bittle Porterfield as a City representative of
the Roanoke Regional Airport Commission for a term ending March 9, 2021.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of
Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
Furthermore, pursuant to Section 2.2 -3115, Code of Virginia (1950), as amended, I am
required to furnish City of Roanoke representatives to Roanoke Regional Airport
Commission with a Financial Disclosure Form that must be filed with the undersigned
prior to serving as a member. Failure to file shall be considered a violation of Section
2.2 -3120, Code of Virginia (1950) as amended, which may result in being charged with
a Class 1 or Class 3 misdemeanor.
Dr. John R. Clements
April 6, 2017
Page 2
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a City representative
of the Roanoke Regional Airport Commission.
Sincerely,
rn , o
Stephanie M. Moon Reynol M
City Clerk
Enclosures
c: Cathy Bowman, Secretary, Roanoke Regional Airport Commission
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of April 2017, JOHN R. CLEMENTS was
appointed to replace Bittle Porterfield as a City representative of the Roanoke Regional
Airport Commission for a term ending March 9, 2021.
2017.
Given under my hand and the Seal of the City of Roanoke this sixth day of April
City Clerk
Terri F. Workman
1 Riverside Circle, S. W., #101
Roanoke, Virginia 24016
Dear Ms. Workman:
Your term of office as a City representative (Private Sector) of the Roanoke Valley —
Alleghany Regional Comprehensive Economic Development Strategy Committee
expired on March 31, 2017.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a City representative of the Roanoke Valley —
Alleghany Regional Comprehensive Economic Development Strategy Committee from
April 7, 2014 to March 31, 2017. Please find enclosed a Certificate of Appreciation and
an aerial view photograph of the Roanoke Valley in recognition of your service.
Sincerely, /�� nn
�l°"^ c�,Ih0oj -,
Stephanie M. Moon Reynolds, MM
City Clerk
Enclosure
CITY OF ROANOKE
Q)
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fux: (540) 853 -1145
STEPHANIE M. MOON REYNOLDS, MMC
E -mail derkLronnoke......
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA T. W EBB, CMC
Assistant Deputy City, Clerk
April 6, 2017
Terri F. Workman
1 Riverside Circle, S. W., #101
Roanoke, Virginia 24016
Dear Ms. Workman:
Your term of office as a City representative (Private Sector) of the Roanoke Valley —
Alleghany Regional Comprehensive Economic Development Strategy Committee
expired on March 31, 2017.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a City representative of the Roanoke Valley —
Alleghany Regional Comprehensive Economic Development Strategy Committee from
April 7, 2014 to March 31, 2017. Please find enclosed a Certificate of Appreciation and
an aerial view photograph of the Roanoke Valley in recognition of your service.
Sincerely, /�� nn
�l°"^ c�,Ih0oj -,
Stephanie M. Moon Reynolds, MM
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
TERRI F. WORKMAN
AS A MEMBER OF THE
ROANOKE VALLEY - ALLEGHANY REGIONAL
COMPREHENSIVE ECONOMIC DEVELOPMENT
STRATEGY COMMITTEE
FROM APRIL 7, 2014
TO MARCH 31, 2017
ON THIS 6TH DAY OF APRIL '2017
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE
FAITHFULLY RENDERED TO THE CITY OF ROANOKE
APPROVED: ATTEST:
SHERMAN P. LEA, SR, T PHANIE M. MOON RE MC
MAYOR CITY CLERK
CECELIA T. WEBB, CMC
Assislmrt Depnl) City Clerk
April 6, 2017
Bittle W. Porterfield, III
2831 Wilton Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Porterfield:
Your term of office as a City representative of the Roanoke Regional Airport
Commission expired on March 31, 2017.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a City representative of the Roanoke
Regional Airport Commission from February 4, 2013 to March 31, 2017. Please find
enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke
Valley in recognition of your service.
Sincerely,
tool')
Stephanie M. Moon ReynoldC
City Clerk
Enclosure
CITY OF ROANOKE
GO
OFFICE OF THE CITY CLERK
215 Chnrd} Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Eax: (540)853 -1145
$'I- EI1lIAN1E M. MOON REYNOLDS, MMC
F. -mail elerkCJroanokeva.gov ('EC'ELIA&MCCOY
City Clerk
Depot, CIS} Clerk
CECELIA T. WEBB, CMC
Assislmrt Depnl) City Clerk
April 6, 2017
Bittle W. Porterfield, III
2831 Wilton Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Porterfield:
Your term of office as a City representative of the Roanoke Regional Airport
Commission expired on March 31, 2017.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a City representative of the Roanoke
Regional Airport Commission from February 4, 2013 to March 31, 2017. Please find
enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke
Valley in recognition of your service.
Sincerely,
tool')
Stephanie M. Moon ReynoldC
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
BITTLE W. PORTERFIELD, 111
AS A MEMBER OF THE
ROANOKE REGIONAL AIRPORT COMMISSION
FROM FEBRUARY 4, 2013
TO MARCH 31, 2017
ON THIS 6TH DAY OF APRIL , 2017
IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE
FAITHFULLY RENDERED TO THE CITY OF ROANOKE
APPROVED: ATTEST:
SHERMAN P. LEA, SR.
MAYOR
S EPHA!y M. MOON LD MC
CITY CLERK