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Home My WebLink AboutCouncil Actions 04-17-17ROANOKE CITY COUNCIL REGULAR SESSION APRIL 17, 2017 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Cell to Order- -Roll 0811. Council Member Trinkle was absent. The Invocation was delivered by Minister Emanuel Doss, Grace Covenant Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, April 20 at 7:00 p.m., and Saturday, April 22 at 4:00 p.m.; and video streamed by Internet through CivicPlus at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: City Planning Commission — one vacancy Unexpired term of office ending December 31, 2020 Parks and Recreation Advisory Board — five vacancies Three -year terms of office ending March 31, 2020 Roanoke Neighborhood Advocates — one vacancy Unexpired term of office ending June 30, 2018 Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Joseph Elligson, 4615 Norwood Street, S.W., appeared before Council in opposition of a proposed recycling fee. Robert Gravely, 3360 Hershberger Road, N.W., appeared before Council to request that Council create change that will make a difference for the people. Barbara Duerk, 2607 Rosalind Avenue, S.W., appeared before Council to ask for public input on Greenways by completing an on -line survey located at www.qreenways.org by the April 21, 2017 deadline. Tom Cain, 1826 Langdon Road, S.W. appeared before Council regarding a request for active partnership and support of the City Administration for community concerns. Scott Terry Cabbler, 1109 Rugby Boulevard, N.W., appeared before Council expressing concern regarding the location of a pro�osed homeless shelter at the intersection of Rugby Boulevard and 11' Street, N. W., in the Melrose -Rugby neighborhood. Estelle McCadden, 2128 Mercer Avenue, N.W., appeared before Council regarding concern regarding the location of a pro�osed homeless shelter at the intersection of Rugby Boulevard and 11` Street, N. W., in the Melrose -Rugby neighborhood. 4. CONSENT AGENDA: (Approved 6 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 A communication from the Acting City Manager requesting that Council schedule a public hearing for Monday, May 15, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the Acting City Manager shall determine, to consider whether acquisition of real property interests by eminent domain for the Cove Road /Dansbury Drive Stormwater Drainage Improvements Project constitutes a public use with the meaning of Section 1- 219.1, Code of Virginia (1950), as amended; and whether eminent domain may be used by the City to acquire the real estate interests needed for the Project. RECOMMENDED ACTION: Concurred in the request. C -2 A communication from the Acting City Manager requesting that Council schedule a public hearing for Monday, May 15, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the Acting City Manager shall determine, to consider an amendment to the transient occupancy tax to apply such tax to homestay establishments and all bed and breakfast establishments. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from the Christopher P. Morrill tendering his resignation from various Council- Appointed Authorities, Boards, Commissions and Committees, effective immediately. RECOMMENDED ACTION: Accepted the resignation and receive and filed the communication. C -4 Report of qualification of Brandon Turner as the City's Technical Advisor representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office commencing April 1, 2017 and ending March 31, 2020. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Request of the Roanoke Valley Resource Authority to present its proposed 2017 - 2018 Annual Budget. Daniel D. Miles, Chief Executive Officer, Spokesperson. (Sponsored by the City Manager). Adopted Resolution No. 40799- 041717.(6.0) 7. REPORTS OF CITY OFFICERS AND COMMENTS OF ACTING CITY MANAGER: a. ACTING CITY MANAGER: BRIEFINGS: • Recommended Fiscal Year - 30 minutes 2017 - 2018 Budget Remarks received and filed. ITEMS RECOMMENDED FOR ACTION: NONE. COMMENTS OF ACTING CITY MANAGER. The Acting City Manager commented on the following: City Council Public Hearing on the Recommended Budget • Thursday, April 27 • Council Chambers • 7:00 p.m. Neighborhood Month Conference • Saturday, April 29, 8:30 a.m. to 1:30 p.m. • First Christian Church, Community Room, 344 Church Ave. SW • Includes a continental breakfast and lunch. • This is the "kick off' for Neighborhood Month activities taking place around the city during May. • Participants will choose between four different workshops, with topics determined based on responses to the surveys collected at the conclusion of the 2016 "City Neighborhoods Harvesting of the Fruits Potluck Dinner & Awards Celebration." • The conference is free, but registration is required in order to get an accurate headcount for the meals. • Registration forms are available online at roanokeva.gov or contact the Office of Neighborhood Services at 853 -1286 to receive a form. Neighborhood Month • Begins on May 1 • This is Roanoke's annual month -long celebration of community and neighborhood pride • Events are hosted by Roanoke neighborhood organizations • Schedule of events is available on the city's website at roanokeva.gov/Neighborhood-Month Local Colors Festival • Saturday, May 20 • 11:00 a.m. to 5:00 p.m. • Elmwood Park • This is a multicultural event that started in 1991, and serves to raise awareness of the cultures represented in our community through music, arts, crafts, food, attire, language, and goodwill. • Featured Country this year will be the Philippines • Event will held rain or shine b. DIRECTOR OF FINANCE: Appropriation of proceeds from the sale of Series 2017 General Obligation Public Improvement Bonds. Adopted Budget Ordinance No. 40800-041717. (6-0) 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the Director of Finance recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 40801 - 041717. (6 -0) 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Garland will be speaking at the 2nd Annual Neighborhood Month Conference on Saturday, April 29 at the First Christian Church, 344 Church Avenue, S. W., from 8:30 a.m. until 1:30 p.m., which include a continental breakfast and lunch. Council Member Dykstra announced the Foot Levelers Blue Ridge Marathon to be held on Saturday, April 22, in Elmwood Park at 7:35 a.m. Packet pick -up on Friday, April 21 from 3:00 p.m. - 8:00 p.m., and Saturday, April 22 from 5:30 a.m. - 7:00 a.m. She emphasized that various streets in the City would be closed. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. AT 4:44 P.M, THE MAYOR DECLARED THE MEETING IN RECESS TO BE RECONVENED AT 7:00 P.M., IN THE CITY COUNCIL CHAMBER. ROANOKE CITY COUNCIL REGULAR SESSION APRIL 17, 2017 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order- -Roll Call. Council Member Trinkle was absent. The Invocation was delivered by Vice -Mayor Anita J. Price. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, April 20 at 7:00 p.m., and Saturday, April 22 at 4:00 p.m.; and video streamed by Internet through CivicPlus, at roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning for the hearing impaired. A. PUBLIC HEARINGS: 1. Receive the views of citizens regarding appointment of two Roanoke City School Board Trustees for three -year terms commencing July 1, 2017. The candidates are Caren Pauline Coker - Jones, Anne -Paige Thomas Darby, Ruth Elizabeth (Beth) Deel, Jeanne Puckett Fishwick, William B. Hopkins, Jr., Elizabeth Cori Shields Jamison, Puckett Guthrie McNeil, and Joyce Watson Watkins. Keysha The following citizens appeared before Council in support of Ruth Elizabeth (Beth) Deel, Jeanne Puckett Fishwick, Elizabeth Cori Shields Jamison, and Joyce Watson Watkins, respectively: Jason Bingham (Jamison), Lorene Wilson (Watkins), The Reverend Johnny Stone (Watkins), Dr. Jennifer Alston (Watkins), Kay Dunkley (Jamison), Christina Hatch (Fishwick), Amy Anguiano (Jamison), Virgie Craighead (Fishwick), and Doug Waters (Deel). 2. Request of Roanoke City Public Schools to rezone a portion of the property at 502 19th Street, S. E., from IN, Institutional District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District. Mark Ayles, Hughes Associates Architects and Engineers, Spokesperson. Adopted Ordinance No. 40802-041717. (6 -0) 3. Request of Fralin Companies, Inc., to rezone property located at 0 (zero) Brandon Avenue, S. W., from R -7, Residential Single - Family District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies location of buildings and infrastructure, site access, and building design. Robert Fralin, Fralin Companies, Inc., Spokesperson. Defeated (0 -6) 4. Request of the City of Roanoke to rezone property located at 3660 Blue Hills Village Drive, N. E., and 3661 Blue Hills Village Drive, N. E., from R- 12, Residential Single - Family District, to CG, Commercial - General District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. R. Brian Townsend, Acting City Manager. Adopted Ordinance No. 40803-041717. (6 -0) 5. Request of the City of Roanoke to rezone property located at 5401 Williamson Road, N. E., from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. R. Brian Townsend, Acting City Manager, Adopted Ordinance No. 40804-041717. (6 -0) 6. Request of the City of Roanoke to rezone property located at 5345 Williamson Road, N. E., from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. R. Brian Townsend, Acting City Manager. Adopted Ordinance No. 40805-041717. (6 -0) B. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. At 10:32 P.M., THE MAYOR DECLARED THE COUNCIL MEETING IN RECESS UNTIL THURSDAY, APRIL 27, AT 7:00 P.M., IN THE COUNCIL CHAMBER, FOR THE PURPOSE OF CONDUCTING PUBLIC HEARINGS ON THE CITY OF ROANOKE RECOMMENDED FISCAL YEAR 2017 - 2018 BUDGET; PROPOSED TAX INCREASE ON REAL ESTATE; THE RECOMMENDED 2017 - 2018 HUD FUNDS BUDGET AND 2017 - 2018 ANNUAL UPDATE; AND A PROPOSED SOLID WASTE COLLECTION FEE. Fy ti o CITY OF ROANOKE CITY COUNCIL 215 Church Aveuue, S.W. Noel C Taylor Municipal Building, Suite 456 ` \�trrr;jNV!� Roanoke, Virginia 24011 -1536 - -= Telephone: (540)853 -2541 SHERMAN P. LEA, SR. Fax: (540) 853 -1145 Mayor Email: clerk ©manokevs.gov April 17, 2017 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: Council Members William D. Bestpuch Michelle L. Dykstra Raphael E. Ray" Ferris John A. Garland Anita J. Price David B. Trickle This is to advise you that I will not be present at the 2:00 p.m. and 7:00 p.m. sessions of Council on Monday, April 17, 2017. Best wishes for a successful meeting. Si cerely, David B. Trinkle Council Member DBT /ctw April 17, 2107 Roanoke City Council Meeting. Opposition to the Proposed Recycling Fee Mr. Mayor and Members of the Council: My name is: Joseph E Elligson. My address is 4615 Norwood Street SW, Roanoke 24018 1 am opposed to the suggested Recycling Fee. UIDI& u- L Page 01 of 02 Roanoke City Executive Summary, A Vision of the future, 2020: states "Solid waste management and recycling will be a model program with participation from all citizens in the City and in other jurisdictions" In March 2016, the manager of the City's solid waste and recycling indicates, of the households receiving collection services, only 40% participate in the recycling program. The year 2020 is not far off and this City has a long way to go to meet the 2020 Vision of participation by ALL Citizens. Roanoke's Recycling Program makes a significant contribution to reducing damage to the environment. Recycling is an act of environmental good that all citizens can perform at home. Imposing a Recycling Fee will have a detrimental impact on the City's efforts to increase participation in the recycling program. The fee will kill the City's 2020 Vision of the Future. Instead of working with citizens to improve participation, the fee will be a penalty. Before imposing a Recycling Fee, I suggest the Council look closely at every Budget line. As Manufacturing Engineering Manager in five States, I never saw a Departmental Budget that could not be reduced. In fact, reducing Departmental Budgets often created opportunities to improve performance by discovering new methods to deliver services. Recently, the city agreed to spend money buying a railway right of way to continue expanding the Greenway. The Greenway is paved in asphalt, a petroleum product. The Greenway requires maintenance using chemicals and petroleum powered equipment. Recycling Program does not jeopardize the operations of Businesses as the Greenway has done to Walker Machine & Foundry. Science and Industry has developed new metals, plastics and chemicals. They sell these materials to us and convinced us to simply discard them. Industries have off loaded the responsibility of disposal onto municipalities. There are programs to hold manufacturers of these products responsible for the life cycle of their products. Local governments should not have to pay for the disposal for no -value materials. To avoid a Recycling Fee, I suggest the City actively participate in these programs and carefully review every budget line item. Thank you for your consideration. Attachment: (1) April 17, 2017 Page 02 of 02 ATTACHMENT: Opposition to the Proposed Recycling Fee Joseoh E Elligson Some Programs to consider participation, to improve recycling and hold manufacturers responsible for the end of life disposal costs: The Closed Loop Fund, began by a group of large corporations, provides financial support for projects that help local governments improve recovery efforts. The Recycling Partnership is a private - public national organization providing educational materials and technical assistance. The Product Stewardship Institute is committed to reducing environmental impacts of consumer products across their lifecycle. The institute focuses on programs to hold manufacturers responsible for recycling their products. When manufacturers are held responsible for managing their products end of life cycles, they often discover ways to make changes for more environmentally friendly designs. The Southeast Recycling Development Council is focused on uniting industry and government organizations to implement sustainable recycling. Members have access to program tools. Perhaps Roanoke City is involved with these programs. If so why not inform the public regarding the initiatives obtained and implemented? Joseph E Elligson 4615 Norwood Street SW Roanoke, VA 24018 patchesike@aol.com Impact + Amplify Positive responses from Council will enable us to move forward. Please "move the question" to get an answer to our requests for partnership with the city administration. No answer amounts to a "No" answer. I don't believe that is what is intended...( ?) bear Sherman, Before the Council's retreat in September, we asked for four specific actions. We understand that retreat time was limited. But someone needs to take leadership in responding." Action: Budget or help to secure funding for an economic impact (cost - benefit) analysis of "The Barrens" ]Virginia Tech's Office of Economic Development would be a credible and appropriate partner.] Action: Collaborate in and support Roanoke's African - American community in Working with Virginia Tech to "create the (inclusive) future ". Action: budget or help to secure funding for a study of preserving, restoring and enhancing hydrologic functioning in the Lick Run Watershed. Action: The Upper Roanoke River Basin is the only part of Virginia that does not have a special development relationship with the federal government. (Everywhere else is part of the Chesapeake Bay Program, the Appalachian Regional Commission, the Tennessee Valley Authority, or the Albemarle - Pamlico National Estuary Program) We have lost out on millions of dollars of federal money. Join or support our request to enable a creation of a Lick Run National Urban Demonstration Watershed. Our request for partnership ended with these questions. If the city doesn't support this proactive program to lift the people of North Roanoke, does it have alternative plan? Who is responsible for conceptualizing, formulating and implementing it? We want to work with you. Importantly, we want to work, not be becalmed by indecision or uncertainty about Council's ability and intentions. Tom Cain Executive Director, Impact + Amplify and the Lick Run Watershed Association, Inc. Chairman, Economic Development Committee, Roanoke Branch NAACP and SCLC (540) 345 -6579 http //cedarrundaylightinci.weebly.com/ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 17, 2017 Subject: Public Hearing Request to Authorize Acquisition of Real Property Interests by Eminent Domain for the Cove Road /Dansbury Drive Stormwater Drainage Improvements Project (CM 17- 00031) Background: The Cove Road /Dansbury Drive Stormwater Drainage Improvements Project ( "Project ") is a proposed City project for the purpose of making storm -water drainage infrastructure improvements in the Miller Court, Arrowood and Westview Terrace water urnoffaThelsoe neighborhoods the Cove dsuDffer from Drive lack of storm drain systems evidenced by standing water on road pavement and private properties at the intersection of Cove Road, N.W. and Dansbury Drive, N.W. Stormwater runoff from public right of way contributes to flooding of private properties. Constructing the proposed storm drain system along this corridor would correct known drainage problems in these neighborhoods. Pursuant to Ordinance No.40337- 090815, adopted by City Council on the 8'h day of September, 2015, City Council authorized City staff to acquire the necessary property interests needed for the Project from private property owners at fair market value, using bona fide, and good faith efforts at negotiation. These property interests consisted of permanent drainage easements and temporary construction easements. While City staff acquired the necessary real property interests for the majority of the Project, City staff from the ws pr unable acquire opertyowne ssshown below necessary needed espite making reasson ble t Project bona fide efforts to acquire the property at reasonable and just compensation. Property Owner Address Official Tax Map Real Property No. Interest Needed Variable Width Thomas E. and 3807 Cove Road, 6401001 Public Drainage Delois Hubbard N.W. Easement, Containing 1,655 sa. ft. Hale 3727 Cove Road, 6401121 20 uDlIc N.W. Drainage Easement, containing 3,949 sq. ft. and a 10' Temporary construction Easement, containing 2,562 sa. ft. In order to commence and complete the Project, it is necessary for the City to acquire the property interests described above from the owners. A finding by City Council that the Project constitutes a public use, and a public hearing, are both required under state law before the use of eminent domain may be authorized. If City Council authorizes the City to exercise the use of eminent domain to acquire such rights, City staff will first make another bona fide, good faith attempt to further negotiate the acquisition of such interests with the above property owners, before initiating any eminent domain proceedings. Recommended Action: Authorize the scheduling and advertisement of a public hearing for public comment on May 15, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, for City Council to consider whether the Project constitutes a public use with the meaning of Section 1 -219.1 of the Code of Virginia (1950) as amended, and whether eminent domain may be used by the City to acquire the real estate interests needed for the Project. R. Brian Townsend Acting City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengtson, P.E., Director of Public Works Dwayne R. D'Ardenne, CGM, PWM, Stormwater Manager Josephus M. Johnson - Koroma, P.E., Civil Engineer II Cassandra L. Turner, Economic Development Specialist °~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 17, 2017 Subject: Public Hearing Request to Consider an Amendment to the Transient Occupancy Tax to Apply Such Tax to Homestay Establishments and All Bed and Breakfast Establishments (CM 17- 00033) Background: Presently, the City imposes a transient occupancy tax at the rate of eight percent (8.00 %) of the total amount paid for room rental by or for such transient to any hotel. Section 32 -240, Code of the City of Roanoke (1979), as amended. Pursuant to City Code Section 32 -239, a hotel is defined as "[a]ny public or private hotel, inn, hostelry, tourist home or house, motel, roominghouse or other lodging place within the city offering lodging for five (5) or more persons at any one (1) time, and the owner and operator thereof, who, for compensation, furnishes lodging to any transient." Furthermore, a transient is la]ny person who, for any period of not more than ninety (90) consecutive days, either at his own expense or at the expense of another, obtains lodging or the use of any space in any hotel, for which lodging or use of space a charge is made." Under current City Code, homestay establishments and certain bed and breakfast establishments are not subject to the local transient occupancy tax because they do not offer lodging to five or more persons. With the expansion of AirBnB and other similar operations, these activities provide lodging in competition with other establishments that pay this local tax. The proposed amendment to Section 32 -239 would add " homestay establishments" and "bed and breakfast establishments," as these terms are defined in the City's Zoning Ordinance, to the definition of "Hotel," and reduce the number of transient lodgers from 5 or more to 1 or more. In order to amend the Transient Occupancy Tax, Section 58.1 -3007 requires Council to hold a public hearing on the matter because the amendment proposes to increase an existing local tax by expanding the number of establishments that will be subject to the tax. Recommended Action: Authorize the scheduling and advertisement of a public hearing for public comment on May 15, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the Acting City Manager shall determine, for City Council to consider whether to amend Section 32 -239 et seq, Code of the City of Roanoke (1979), as amended, to apply the local transient occupancy tax to any establishment that offers lodging to 1 or more persons at any one time, including homestay establishments and all bed and breakfast establishments. "!f��1�19�n -l�l R. Brian Townsend Acting City Manager Distribution: Council Appointed Officers Barbara A. Dameron, Director of Finance Sherman M. Stovall, Assistant City Manager for Operations Sherman Holland, Commissioner of the Revenue Evelyn Powers, City Treasurer Christopher Chittum, Director, Planning Building and Development Christopher P. Morrill 3063 Popular Lane, S. W. Roanoke, Virginia 24014 Dear Mr. Morrill: Your communication tendering your resignation as a member of the following Council - appointed bodies was before the Council of the City of Roanoke at its regular meeting held on Monday, April 17, 2017: Board of Trustees, City of Roanoke Pension Plan Greater Roanoke Transit Company, Board of Directors Western Virginia's Regional Industrial Facility Authority Roanoke Valley - Alleghany Regional Commission Roanoke Valley Broadband Authority On motion, duly seconded and adopted, your resignation was accepted with regret, and the communication was received and filed. CS�inc�ergelly, y� a' I �. F' ' tM Stephanie M. Moon Reynold City Clerk PC: Brent Robertson, Secretary, Western Virginia's Regional Industrial Facility Authority, 1255 Franklin Street, Suite 112, Rocky Mount VA 24151 Wayne G. Strickland, Secretary, Roanoke Valley - Alleghany Regional Commission and Roanoke Valley Broadband Authority, respectively, P.O. Box 2569, Roanoke, VA 24010 Barbara A. Dameron, Secretary, Board of Trustees, City of Roanoke Pension Plan CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church My .ue, 5. W., Room 456 Roa oko, Virginia 24011 -1536 '1'elenLO„c (540)853 -2541 Irnx: (5411)853 -1145 S na'II ANII! M. MOON I(1:1'N(11.IY1, M1IM1I(' E -mail: clerk(nro:mokeva.g °v ('F('F.I.IA F. NIC('O1' ('i tv ('lerk Ilepuly City Clark ('E('F:LIA'1'. Wk:1in, CM(' A.an'ialant Dennt> City Clerk April 18, 2017 Christopher P. Morrill 3063 Popular Lane, S. W. Roanoke, Virginia 24014 Dear Mr. Morrill: Your communication tendering your resignation as a member of the following Council - appointed bodies was before the Council of the City of Roanoke at its regular meeting held on Monday, April 17, 2017: Board of Trustees, City of Roanoke Pension Plan Greater Roanoke Transit Company, Board of Directors Western Virginia's Regional Industrial Facility Authority Roanoke Valley - Alleghany Regional Commission Roanoke Valley Broadband Authority On motion, duly seconded and adopted, your resignation was accepted with regret, and the communication was received and filed. CS�inc�ergelly, y� a' I �. F' ' tM Stephanie M. Moon Reynold City Clerk PC: Brent Robertson, Secretary, Western Virginia's Regional Industrial Facility Authority, 1255 Franklin Street, Suite 112, Rocky Mount VA 24151 Wayne G. Strickland, Secretary, Roanoke Valley - Alleghany Regional Commission and Roanoke Valley Broadband Authority, respectively, P.O. Box 2569, Roanoke, VA 24010 Barbara A. Dameron, Secretary, Board of Trustees, City of Roanoke Pension Plan OFFICE OF THE CITY MANAGER S q NoelCTaylor MUniclpal Building 215 Church Avenue,Sw, Room 36q Roanoke. Virginia 24011 ROANOKE G0.m.=3k 540 85333 .23 a.gov April 17, 2017 The Honorable Mayor Sherman P. Lea, Sr. and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of City Council: This letter is to tender my resignation as member on the following: Board of Trustees, City of Roanoke Pension Plan Greater Roanoke Transit Company— Board of Directors Western Virginia's Regional Industrial Facility Authority Roanoke Valley - Alleghany Regional Commission Roanoke Valley Broadband Authority I have enjoyed and am honored to have served on these Council appointed bodies. M Christopher P. Morrill CPM:wrm S'I'EPI IAN] II M. MOON IMYNO1DS, MM(' ('i1i('Ierk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Raanokc,Virginia 24011-1536 'I'el,h nu: (5411)8514541 I+ziv (541)8534145 FSnuil: rIr,kV,ruannkeln.4nv April 18, 2017 Wayne G. Strickland, Secretary Roanoke Valley Alleghany Regional Comprehensive Economic Development Strategy Committee P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland, (BCI +.I.IA F. MCC'OY Dvpnly City Clerk (CFCEIAA "r. WERIk (M( A%cnl,ml Depniy ('ily ('lei k This is to advise you that Brandon Turner has qualified as the City's Technical Advisor representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office, commencing April 1, 2017 and ending March 31, 2020. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Brandon Turner, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City's Technical Advisor representative of the Roanoke Valley- Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office, commencing April 1, 2017 and ending March 31, 2020, according to the best of my ability. So help me God. The foregoing oath off��e'�'� /`rs�taken, sworn to, and subscribed before me by Brandon Turner this`d day of p/ /U"'-`" 2017. Brenda S. Hamilton, Clerk Clerk of the Circuit Court By C<L° / " v Cler" k AWROANOKE VALLEY RESOURCE AUTHORITY March 30, 2017 Stephanie M. Moon Reynolds, MMC City Clerk, City of Roanoke Municipal Building Room 456 215 Church Avenue, SW Roanoke, VA 24011 -1536 Dear Ms. Reynolds: In accordance with the Members Use Agreement, the Resource Authority is submitting its FY 2017 -2018 annual budget to the City Council for approval. Enclosed are copies of the budget for each member of the City Council and the City Attorney. A copy of the budget, along with the attached letter, has been sent to Mr. Morrill also. I understand I am scheduled to present the Authority's budget to the City Council on April 17. 2017 at 2:00 p.m. to answer any questions or comments from the Council regarding our budget. If you have any questions, need additional copies of the budget, or need to reschedule the Authority's placement on the Council's agenda, please let me know. Thank you for your assistance. Sincerely, Daniel D. Miles. P.E. Chief Executive Officer DDM:plb Enclosures 1020 Hollins Road, NE Roanoke, Virginia 24012 -8011 (540) 857 -5050 Fax (540) 857 -5056 Web Site: www.rvra.net Daniel D. Miles, P.E. Chief Executive Officer Roanoke Valley Resource Authority 1020 Hollins Road, N. E. Roanoke, Virginia 24012 -8011 Dear Mr. Miles: I am enclosing copy of Resolution No 40799 - 041717 approving the annual budget for Roanoke Valley Resource Authority for Fiscal Year 2017 -2018, in the amount of $13,045,350.00, upon certain terms and conditions. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, April 17, 2017. Sincerely, Q.., Stephanie M. Moon Reynol C U City Clerk Enclosure PC: Deborah C. Jacks, Chief Deputy Clerk to the Board, Roanoke County, P. O. Box 29800, Roanoke, Virginia 24018 -0798 Susan Johnson, Town Clerk, Town of Vinton, 311 S. Pollard Street, Vinton, Virginia 24179 R. Brian Townsend, Acting City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Roo. 456 :r- Roanoke, Virginia 24011 -1536 'rekphooe, (540)853 -2541 Eat: (540)89 -1145 STEPHANIE M. MOON REYNOLDS, MM( E -mail: derk(n;ruanokeva.gov CECELIA F. MCCOY City Clerk Depnny City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk April 18, 2017 Daniel D. Miles, P.E. Chief Executive Officer Roanoke Valley Resource Authority 1020 Hollins Road, N. E. Roanoke, Virginia 24012 -8011 Dear Mr. Miles: I am enclosing copy of Resolution No 40799 - 041717 approving the annual budget for Roanoke Valley Resource Authority for Fiscal Year 2017 -2018, in the amount of $13,045,350.00, upon certain terms and conditions. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, April 17, 2017. Sincerely, Q.., Stephanie M. Moon Reynol C U City Clerk Enclosure PC: Deborah C. Jacks, Chief Deputy Clerk to the Board, Roanoke County, P. O. Box 29800, Roanoke, Virginia 24018 -0798 Susan Johnson, Town Clerk, Town of Vinton, 311 S. Pollard Street, Vinton, Virginia 24179 R. Brian Townsend, Acting City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Management and Budget k4�n IN '1111? C'OUNC'IL OF I'll]: CITY OF ROANOKF, VIRGINIA The 17th day of ADril, 2017. No. 40799 - 041717. A RrSOLUTION approving the annual budget of the Roanoke Valley Resource Authority for Fiscal Year 2017 -2018, upon certain terms and conditions. BF t"1 RESOLVED by the Council of the City of Roanoke that the annual budget for the Roanoke Valley Resource Authority for Fiscal Year 2017 -2018, in the amount ol'$13,045,350 is hereby approved, all as more particularly set forth in a letter, and attachments thereto, to the City Manager dated March 30, 3017, from Daniel D. Miles, P.E., Chief Executive Officer of the Roanoke Valley Resource Authority, copies of which have been provided to Council. Resource Authority Budget 2017 2018 dac ATTEST: ,gym. rY\0-)�, C, a4L City Cleric. eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 17, 2017 Subject: Proposed FY -18 Budget for the Roanoke Valley Resource Authority I would like to sponsor Daniel D. Miles, P.E., Chief Executive Officer of the Roanoke Valley Resource Authority, to present the Authority's proposed Fiscal Year 2018 budget and related expenditures and revenues. R. Brian Townsend Acting City Manager Distribution: Council Appointed Officers Roanoke Valley Resoume Authority 2017 -2018 SALEM TRANSFER STATION Roanoke Valley Resource Authority �� TABLE OF CONTENTS RESERVE FUNDS RESERVEFUNDS 2017 -2018 PAGE# 1, RVRA Financial &Reserve Policy 1 -3 4-5 II. Annual Review III Consulting Engineer's Review 6 -9 N. Summary of Reserve Funds A. Ending 2016 /2017 10 B. Ten -year Projections 11 V. Reserve Funds and Expenditure Plans 12 -36 A. Landfill Closure Fund 1243 B. Equipment Reserve Fund 14-18 C. Groundwater Protection Fund 19 -20 Host Community Improvement Fund 21 -22 D. E. Property Value Protection Fund 23-24 F. Further Site Development Fund 25-28 G. Capital Improvement Plan 29 -31 H. Roanoke (Rutrough Rd) Regional Landfill 3234 I. Contingency Fund 35 -36 RESERVEFUNDS 2017 -2018 Roanoke Valley Resource A -ftoty RESERVE POLICY ROANOKE VALLEY RESOURCE AUTHORITY FINANCIAL AND RESERVES POLICY I. Background The Authority recognizes one of the keys to sound financial management is the development of a systematic way to fund planned capital projects and on -going maintenance programs. The Authority believes it is equally important to establish the planned expenditures of associated funding for its capital projects and maintenance programs on a pay -as- you -go basis whenever possible. The National Advisory Council on State and Local Budgeting (NACSLB) has issued guidelines representing standards of excellence in governmental budgeting that include the preparation of policies and plans for capital asset acquisition, maintenance, and replacement (Principle 2; Element 5; Practice 5.2). This policy addresses this standard. II. Purpose ' This policy will provide for the establishment and the planned funding level of maintenance and improvement reserve accounts for planned expenditures over a short-term planning period of five (5) years and a long -term planning period of ten (10 +) years or more. Each individual ' account provides for a separate funding purpose to be designated as either `restricted" or "unrestricted" accounts. Restricted accounts must be used solely for their intended purpose as required by regulatory statute, contractual obligation, or operating permit conditions. ' Unrestricted funds are intended for planned capital and maintenance purposes, but may be periodically used by the Authority temporarily, for not more than six (6) months, to provide emergency funding for the Authority's operations, if needed. Reserve Accounts maybe utilized ' to fund the same or separate projects as deemed necessary for supporting the mission of providing quality programs and facilities necessary to serve the Authority's Member Communities of Roanoke County, the City of Roanoke, the Town of Vinton and their residents and businesses of ' the Roanoke Valley. III. Policy Guidelines for Reserve Fund Accounts A. The Authority will maintain reserve accounts and an initial beginning balance of funds will be deposited into accounts as identified for the current fiscal year. B. Annual funding transfers will occur in twelve (12) equal monthly transfers from revenues received by the Authority and as budgeted for the current fiscal year. C. Ongoing expenditures from the funds will occur as budgeted for the current fiscal year as costs are accrued. D. Planned deposits to the funds are calculated sufficient to maintain the desired fund balances with a positive fund balance, at a minimum, for any given fiscal year during the long -term planning period. RESERVE FUNDS — 2017 -2018 Roanoke Valley Resource AWa tY RESERVE POLICY F. planned expenditures of the funds am calculated sufficient to provide cash funding for all planned capital projects and maintenance projects for any given fiscal year during the long -term planning period. F. Any end of year operating surplus and/or interest earnings may be allocated to one or more account, as determined by the Authority's Board of Directors. G. An internal review of the account allocations and funding levels by a professional engineer familiar with best management practices of solid waste operations and facilities will occur annually to ensure the priorities are consistent with the goals of the Authority and to ensure the funding levels are adequate. H. An external, third party review of the account allocations and funding levels by a professional engineer, familiar with best management practices of solid waste operations and facilities, will occur every five (5) years to ensure the funding levels are adequate. Account Definitions The Landfill Closure Fund (Unrestricted) provides a reserve for the costs of capping completed areas of the landfill and at the end of the landfill's useful life, to completely close any remaining area, install all monitoring and collection systems and perform all post - closure care activities per regulatory requirements. The Equipment Replacement Fund (Unrestricted) provides funds for the future purchases, regularly scheduled replacement of major operating equipment, and any uninsured risk, in an orderly fashion as to minimize annual operating costs, maximize any trade -in or surplus value, and to provide for the best overall purchasing value. The Ground Water Protection Fund (Restricted) provides funds to address any environmental effects the operation of the landfill may have on the surrounding area. The fund also serves to assist in complying with post closure and corrective action requirements of state and federal financial assurance regulations. The Host Community Fund (Restricted) provides funds for the construction and maintenance of public improvements to Authority property within the Host Community, as requested by the Host Community, and as approved in a formal public improvement plan. The Property Protection Fund (Restricted) provides funds for the one -time payments under the Property Protection policy to property owners within the Host Community for any actual, realized decline in property values as a result of their relatively close proximity to the Smith Gap Regional Landfill. The Site Development Fund (Unrestricted) provides funds for the construction of subsequent phases of the Smith Gap landfill, as necessary, to provide ongoing landfill disposal capacity. RESERVE FUNDS 2017 -2018 Roerwke Valley Resource Authority RESERVE POLICY The Capital Improvement Fund (Unrestricted) was established to be used for various capital maintenance items and new capital projects anticipated for the ten -year planning period. Projects may be amended as solid waste operations and the industry in general continues to evolve. The Rutrouah Road Landfill (RRLF) Post Closure Fund (Restricted) provides funding for the Authority's contractual obligation to provide for the ongoing post closure care of the closed Rutrough Road Landfill. This fund is projected to be depleted from the capital expenditures associated with the construction of a new force main and sewer line that will ultimately decrease annual operating expenses. Accordingly, starting in FY' 18, the post closure care responsibilities will be funded by our annual revenues from the operating budget and the associated costs will be budgeted as ongoing line -item expenditures in the general annual operating budget. Upon exhaustion of funds, this reserve fund will be closed and eliminated from future budget considerations. The Continr_encv Fund (Unrestricted) provides fund+;ng to stabilize year -to -year rate adjustments and to provide a source of funding for any unforeseen increases in expenses or decreases in revenue that would otherwise cause a negative balance for the Authority's operating funds. V. Reporting The Treasurer will track reserve account deposits and expenditures on a monthly basis. A monthly report will be sent to the Chief Executive Officer, the Authority's Secretary, which will be included on the Board of Directors' agenda for review at all regularly scheduled meetings. The Treasurer will also ensure that all expenditures have been through the appropriate approval process. The Chief Executive Officer will provide an annual report to the Board of Directors as ' to the adequacy of the funding levels of each respective reserve account. 1 1 RESERVE FUNDS ' L— 2017 -2n18 ANNUAL REVIEW Roanoke Valley Resource Authority AND RESERVE FUNDS ANNUAL REVIEW RVRA RESERVE FUNDS PLAN & REPORT FY 2017 - 2018 ' The Roanoke Valley Resource Authority reviewed its replacement reserve requirements as outlined per the Authority's "Financial and Reserves Policy" and has determined the adequacy of the funding plan ' as submitted herein. The Authority, in its review, has defined adequacy to mean that sufficient funding, if funded as scheduled, exists in amounts equivalent to or exceeding the anticipated expenditures during a short-term period (next five subsequent fiscal years) and a long -term period (next ten subsequent fiscal ' years), with the understanding that certain amounts are to be borrowed, if needed, as indicated in the expenditure plan. The Authority has established the funding and expenditure plan, as outlined in the ' "Summary of Reserve Funds: 10 -Yr. Planning Period" (P-1 l J According to staff's current review and based upon borrowing approximately twenty million dollars for the conversion of the operations from mil haul to trucking, funds are adequate for the immediate short-term planning period. However, additional funding or future borrowing may be needed for the Closure, Equipment Replacement and the Site Development Reserve Funds for the latter years of the long -term planning period. Staff is working with our consultant to extend the life of Phase VII to minimize the amount of borrowing required for the Closure and Site Development Reserves. The Board and staff are in the final stages of determining the direction that the Authority will take on the future transportation of waste and leachate management. on November 1, 2016, the Authority assumed ownership and the operational control and responsibilities of the Salem Transfer Station. The Authority is in the process of converting this facility to an open, top -load out for trailers to improve operational efficiencies. Upon commencing actual construction of these modifications, the decision for RESERVE FUNDS 2017 -2018 ANNUAL REVIEW RMWke Vallee Re r. Authority AND RESERVE FUNDS future transportation methodology will be set. In addition, the Rutrough Road Post - Closure Account Reserve Fund is nearly depleted. Future post closure care responsibilities have been moved to the operations budget starting in FY 2018. The remaining funds in the Rutrough Road account will be reserved for the Resource Authority's share of the lift and force main construction project now underway by the Western Virginia Water Authority. While the Reserve Plan is fluid and transitional at this time, it is consistent with the needs and obligations of the Authority and has been approved by the Authority's Board of Directors. tRESERVE FUNDS ' 2017 -2019 5 Roanoke Valley Reswme Authority CONSULTING ENGINEERS REVIEW CONSULTING ENGINEERS REVIEW The retirement of all outstandingbond debt in FY 2011 subsequently relieved the Authority ' of its former financial requirements as previously imposed by the Master Indenture of Trust, ' including the establishment and funding of certain reserve funds as recorded and reported in the annual report. While no longer obligated to the terms of the Master Indenture of Trust, several ' previously established reserve funds remain as ongoing obligations to the Authority due to start- up and operating restrictions imposed under the Authority's separate "Landfill, Rail, & Transfer ' Station Permit Conditions & Operating Policies," including: The Groundwater Protection Fund (formerly known as "The Environmental Fund "); The Host Community Fund; and The Property Protection Fund. Additionally, the Authority is contractually obligated to maintain the post - closure care of the closed Roanoke Landfill (a.k.a. the Rutmugh Road Landfill) with funds initially established and designated expressly for this purpose in The Rutroueh Road Landfill Post - Closure Fund. Therefore, these four reserve funds are designated as "Restricted" reserve accounts which must be maintained and adequately funded for their express, respective purposes. Unfortunately, the Rutrourh Road Landfill Post - Closure Fund will be depleted within the short-term planning period and will ultimately transition to the operating budget. As part of its initial post -bond debt, fiscal responsibility, the Authority recognized that one of the keys to sound financial management is the development of a systematic way to fund planned capital projects and on -going maintenance programs beyond its operating permit and contractual requirements. The Authority believes it is equally important to establish the planned expenditures of associated funding for its capital projects and maintenance programs on a pay - as- you -go basis whenever possible. However, the Authority's recent assumption of ownership of the Salem Transfer Station and the associated increase of approximately 50% in additional MSW, provides the Authority with the opportunity and revenue resources to add, modify and RESERVE FUNDS 2017 -2018 6 Rm keV"iietRew ANhuity CONSULTING ENGINEERS REVIEW improve its facilities. Therefore, the Authority has borrowed $11.1 million dollars in FY' 17 to begin that process and anticipates borrowing an additional $8.9M in FY' 18. Consideration may be given to additional borrowing based on future considerations, such as better defined revenues and expenditures based on operational considerations being finalized for transportation of the Authority's MSW. The National Advisory Council on State and Local Budgeting (NACSLB) has issued guidelines representing standards of excellence in governmental budgeting that include the preparation of policies and plans for capital asset acquisition, maintenance, and replacement (Principle 2; Element 5; Practice 5.2). Therefore, the Authority established additional reserve funds for these purposes which are designated as "Unrestricted" reserve accounts since at this time there are no external conditions, other than sound financial management as outlined and approved in the RVRA RESERVES PLAN ( "Plan"), requiring their existence and funding levels. The Unrestricted Funds include: The Closure Fund; The Equipment Fund; The Site Development Fund; The Capital Improvement Fund; and The Contingency Fund. The Closure, Equipment, and Site Development Funds were previously required under the former Master Indenture of Trust and funding levels were maintained and managed accordingly. The Capital hnprovement and Contingency Funds, while not previously required per any outside obligation, were established and recognized as being necessary for sound financial management of the Authority's operations and its facilities. The Authority recognizes that periodically, it may need to add, delete, or amend its unrestricted funds as deemed to be in the best interest of the Authority and its members. In fact, the pending depletion of the Rutrough Road Post Closure Account has required the Authority to assume the post closure care responsibilities starting in FY 2018 and that account will no longer be available. The additional borrowing of funds (or debt) and the Ownership of the Salem Transfer Station will also impact the future Reserve and Financial Policies of the Authority. However, since we are in our infancy of our new Transfer Station and I' 2017-201R RESERVE FUNDS Roanoke Valley Resource A ftnty CONSULTING ENGINEERS REVIEW the pending Norfolk Southern Contract negotiations these policies and financial guidelines are still unclear. All funds required for expenditures for the five year planning period are currently available in the reserves accounts. The long range (ten year projections) shows a considerably shortage of funds in the Closure and Site Development Accounts. As noted earlier, staff is working with our consultant to extend the life of Phase VII; therefore, decreasing significantly the amount of funds required in 2025 and beyond. While the Plan is still fairly fluid it is consistent with the needs and obligations of the Authority and has been approved by the Authority's Board of Directors. The Authority annually makes deposits to its reserve funds for funding future planned expenditures. These reserves allow the Authority to establish and project an orderly adjustment of its tipping fee revenues as necessary to prepare for future capital expenditures to coincide with its annual operating costs. Initial projections made in 1992 during the start-up, 20 -year revenue bond issuance established a basis of anticipated costs and revenues for operating the new solid waste disposal system through the bond term. More than two decades of actual operating experience of the Authority's systems has allowed the Authority to delay anticipated increases in tipping fees and offer rates less than originally projected. However, the prolonged downtumed economy has significantly affected the Authority's revenues primarily due to an overall reduction of municipal waste flow and a significant reduction in investment earnings. With the economy slowly improving and improved economies of scale from the additional waste accepted at the Salem Transfer Station has allowed the Authority to borrow the additional funds needed for the conversion of all of facilities to ship waste by rail (shipping containers) or trucking, without significantly adversely impacting the Authority's tipping fees. 2017 -2018 RESERVE FUNDS Roanoke Valley Resource Authority CONSULTING ENGINEERS ' REVIEW ' Each reserve fund has been reviewed for its adequacy to meet the planned expenditures over a short-term period of five years and for an extended, long -term, planning period of ten years. All the Reserves have been determined to be adequate for the short-term planning period. The long -term planning period is less than adequate, most notably for the Equipment, Site Development, and ' Closure Funds. At this time, unless we expand our leachate storage capacity, whenever a new Phase of the landfill is constructed we alternatively have to close a similar area in size. While Phase VII's original air space was adequate for our original members, with the additional waste accepted at the Salem Transfer Station, that statement is no longer valid and staff is working to expand the life of Phase VII to minimize the future financial impacts of those two accounts in the long range plan. ' Historically, the Equipment Reserve Fund has shown a shortfall in the long range planning phases. Every year staff assesses the equipment needs and some instances replacement is delayed or moved ' up depending on the condition of the equipment at that time. Again, all purchases are for new equipment with little or no trade -in value associated with that piece of equipment. If the Board tdecides to go with trucking for our long range transportation needs, some equipment will no longer t be needed and can be surplused and the sale of that equipment can be used to off -set the long range shortfall. In summary, while the long range deficits are a concem, staff believes that the majority of those impacts can be mitigated as noted above. For the short term planning period, all funds have been deemed to be adequate. Respectfully Submitted, Daniel D. Miles, P.E. Chief Executive Officer RESERVE FUNDS 2D1Z2DIR Roanoke Valley Resource Authority SUMMARY SUMMARY OF RESERVE FUNDS Expenditures for FY 2017 BALANCE AT PLANNED /ACTUAL DEPOSITS BEGINNING EXPENDITURES BALANCE 07101/16 201612017 1 -Jul -2017 (anticipated) CLOSURE FUND' $ 6,434,600 $ 500,000 $ 200,000 $ 6,134,600 EQUIPMENT $ 1,786,605 $ 1,147,615 $ 1,000,000 $ 1,638,990 ENVIRONMENTAL FUND $ 500,000 $ - $ - $ 500,000 HOST COMMUNITY' $ 179,475 $ - $ 10,000 $ 189,475 PROPERTY VALUE PROTECTION $ 384,779 $ 20,000 $ - $ 364.779 SITE DEVELOPMENT $ 3,150,118 $ 1,100,000 $ 500,000 $ 2,550,118 CAPITAL IMPROVEMENT FUNDS $ (19,677) $ 118,000 $ 390,000 $ 252,323 TOTALS $ 12,415,900 $ 2,885,615 $ 2,100,000 $ 11,630,285 RUTROUGH ROAD LANDFILL $ 1,306,748 $ 490,000 $ - $ 816,748 CONTINGENCY $ 2,462,446 $ - $ - $ 2,462,446 NOTES: 1 We recently met with DEQ and we anticipate that the first closure will occur this Spring. The total amount for closing approxi mate ly7.0 acres is 2.8 million dollars. -- -- O# While we have known cost for excavators and a few fleet vehicles (SUV's), we still need to purchase a an off -road truck and a fleet vehicle. 3. The Host Community cap was raised from $150,000 to $250,000 in FY 2014. 4. Staff has been recently been contact by a property owner in our property protection area and we have shown a nominal amount of funds to be spent during the current FY. 5. The Residential Service Area improvements are winding down. Staff issued a change order to install approximately 10,000 sf of concrete for trailer parking and to improve the access for residential customers. This work should be completed by the end of March. Staff had identified several projects to be completed over the next ten years. It is staffs intent that these projects will be completed at the time the conversion is made to go trucking in 2018. 2017 -2018 RESERVE FUNDS 1 Roanoke Valley Resource Authority Summary ofReserveFunds: Ten YearPlannin Period Fiscal Year 2016 -17 2017 -18 2018 -19 2019 -20 2020 -21 2021 -22 2022 -23 2023 -24 2024 -25 2025 -26 2026 -27 Deposits Closure 200 250 250 250 250 250 250 250 250 250 250 Equipment Groundwater Protection 1000 0 1400 0 1400 0 1400 0 1400 0 1400 0 1400 0 1400 0 1400 0 1400 0 1400 0 Host Community 10 10 10 10 10 10 10 10 10 10 10 property Protection Site Development 0 500 0 700 0 700 0 700 1 0 700 1 0 700 1 0 700 0 700 0 700 0 700 0 700 Capital Improvement 390 0 0 0 0 0 0 0 0 0 total 2100 2360 2360 2360 2360 2360 2360 2360 2360 2360 Expenditures Closure 500 1,750 0 0 100 2,500 11400 0 0 P4,1 1100 Equipment Grountlwater Protection 1,148 0 588 0 2,756 0 19236 0 70 0 498 0 582 0 2,097 0 3,396 0 3,093 Host Community 0 0 0 0 0 0 0 9 10 10 Property Protection 20 0 0 0 0 0 0 0 0 0 0 Site Development 1100 2500 0 0 300 3,150 2,050 0 0 4,650 1,150 Capital Improvement 118 toast 2886 0 4838 0 2756 0 1236 0 470 0 6148 0 4032 0 2106 0 3406 0 12629 0 Balances 5 year Closure 6,135 4,635 4,885 5,135 5,285 3,035 1,885 2,135 2,385 -1,165 Equipment 11639 21451 11095 11259 2,589 3,491 41309 31612 1,616 -1,153 r-2,846 Groundwater Protection 500 500 500 500 500 500 500 500 500 500 Host Community 189 199 209 219 229 239 249 250 250 250 Property Protection Site Development 365 2,550 365 750 365 1,450 365 2,150 365 2,550 365 100 365 -1,250 365 -550 365 150 365 3,800 Capital Improvement 252 252 252 252 252 252 252 252 252 252 1 252 total 11,630 9,152 1 8,756 9,880 11,770 7,982 1 8,310 1 6,564 5,518 4,751 1 -7,744 Summary of Other Reserve Funds: Ten Pear Planning Pedad Racal Year 2016 -17 2017 -18 2018 -19 2019 -20 2020 -21 2021 -22 2022 -23 2023 -24 2024 -25 2025 -26 2026 -27 Deposits Rutrough Road 0 0 1 0 0 0 0 0 0 0 0 0 Contingency 986 0 0 0 in 0 0 0 0 0 0 Expenditures Rutrough Road 490 1 0 1 0 0 0 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 0 0 0 0 0 Balances 5 year 10 year Rutrough Road 817 0 0 0 0 0 0 0 0 0 0 Contingency 2,462 2,462 2,462 2,462 2,462 2,462 2,462 1 2,462 1 2,462 2,462 2,462 Totals 5 year 10 year All Funds 14,909 11,614 11,218 12,342 14,232 10,444 8,772 9,02fi 7,980 72,289 5,282 Unrestricted Funds --2-" to year All Funds 13,038 10,550 10,144 11,258 13,138 9,340 7,658 7.911 6,865 -3,404 -6,397 t_ 2017 -2018 11 RESERVE FUNDS Roanoke Valley Resource Authority CLOSURE FUND CLOSURE FUND The Closure Fund provides a reserve for the costs of capping completed areas of the Smith Gap Regional Landfill and to install all groundwater and gas monitoring and collection systems per regulatory requirements. For the current planning period, deposits will be made monthly providing a total annual deposit of $300,000 (previously $200,000) based on the landfill's estimated future closure costs as they correspond to the landfill's planned and phased useful life. As noted, deposits may be adjusted based on revised cost estimates and an increase or decrease in the amount of waste received in future years. Portions of Smith Gap Landfill are close to final grade and in accordance with our permit are in the process of being closed. We have entered into a contract with Smith Gardner & Associates, Inc. to conduct the design and construction management necessary to complete current closure requirements. We anticipate closure to begin this spring. The anticipated closure cost are based on Smith Gardner & Associates anticipated cost. The Closure Fund is adequate for the five year planning period; however, the ten -year period is showing a significant shortage. As noted earlier, staff anticipates that this shortage can be greatly reduced with the expansion of Phase VII's life expectancy. In addition, there may be an opportunity to delay the closure of certain areas of the landfill with the expansion of the leachate storage capacity, or utilizing leachate recirculation, and possibly installing a sewer line in the vicinity of the NS rail spur to the honto exit. 2017 -2018 11 12 RESERVE FUNDS r F Roanoke Valley Resource Authonty CLOSURE RE F l V D r r r A r pr r r r r Landfill Closure Fund FISCAL YEAR BEGINNING BALANCE ANNUAL DEPOSIT EXPENSES ENDING BALANCE USES 1998 -99 2,375,000 250,000 0 2.625,000 1999.20 2,625,000 250,000 0 2,875,000 2000 -01 2,882,755 250,000 0 3,132,755 2001 -02 3,132,755 250,000 0 3,382,755 2002 -03 3,382,755 250,000 0 3,632,755 2003-04 3,632,755 250,000 0 3,882,755 2004-05 3,882,755 250,000 0 4,132,755 2005-06 4,132,755 250,000 0 4,382,755 200607 4,382,755 250,000 0 4,632,755 2007-06 4,632,755 1,050,000 10,291 5,672,464 Phase Design 2008 -09 5,672,464 600,000 29,817 6.242,647 Phase I Design & LFGCCS 2009 -10 6,242,647 600,000 72,704 6,769,943 Phase I Design & LFGCCS 2010 -11 6,769,943 400,000 1,589,591 5,580,352 Complete LFGCCS 2011 -12 5,580,352 100,000 193,600 5,486,752 Misa LFGCCS & LFGTE 2012 -13 5,486,752 300,000 22,500 5,7641252 Clasum & Misc LFGCCS 201314 5,764,252 1 300,000 21,915 6,042,337 Misc. LFGCCS 2014-15 6,042,337 300,000 97,867 6,244,470 Engineering 2015 -16 6,244,470 200,000 9,870 6,434,600 En ineenng 2016 -17 6,434,600 200,000 500,000 6,134,600 Phasel Engr.& Consn.(7.6 Ac 2017 -18 6,134,600 250,000 1,750,000 4,634,600 Phasel Engr.& ConsV. 7.6 Ac) 2018 -19 4,634,600 250,000 0 4,884,600 2019 -20 4,884,600 250,000 1 0 5,134,600 2020-21 5,134.60 250,000 100,000 5,284,600 Phase ll Design 2021 -22 5,284,600 250,000 2,500,000 3,034,600 Phase ll Construction (10 Ac) 2022 -23 3,034,600 250,000 1,400,000 1,884,600 Phase ll ConstruaMn(10 Ac) 2023 -24 1,884,600 250,000 0 2,134,600 2024 -25 2,134,800 250,000 0 2,384,600 202526 2,384,600 250,000 3,800.000 - 1,165,400 Phase 111 Design /Consftaon 202627 - 1,165,400 250,000 1,100,000 - 2,015,400 Phase III Construction (9.0 Ac) 2027 -28 - 2,015,400 - LNote: Additional funding from Surplus ($550,000) was added trom ryuam7 ouaget In rT ur7u6 2017 -2018 RESERVE FUNDS 13 Roanoke Valley Resource A tl, iy EQUIPMENT 1v EN 1 RESER V E FUND EQUIPMENT FUND The Equipment Fund is established to provide funds for the regularly scheduled replacement purchases of major operating equipment. For the current planning period, deposits will be made monthly providing a total annual deposit $1,400,000 (previously $1,000,000). Cost estimates were adjusted significantly in 2011 based on new emission guidelines and additional borrowing or alternate methods of purchasing to include leasing may be required. The Equipment Fund remains underfunded for the long -term planning periods; however, the short term (five year) projections are adequate. A recent State Contract and other cooperative procurement programs has allowed the Authority to purchase cctain equipment a lower price than ' previously budgeted. Staff anticipates the Authority's borrowing levels are sufficient to cover all new equipment ' needed with the transition from gondolas to shipping containers or trailers. The existing and future trailers to be purchased are anticipated to start being replaced in seven years. If trucking is the final mode of transportation, staff will be able to surplus several pieces of equipment or move equipment from the landfill to the transfer stations to be used as a back -up or primary machine to minimize the purchase of additional equipment. Currently all equipment expenditures are based on the purchase of new equipment with little or no trade -in value for equipment to be replaced or deleted from service. As noted in the past, staff may be able to lease or lease purchase equipment to off -set the long term deficit. The Equipment Fund also serves to assist in complying with post - closure requirements of state and federal financial assurance regulations. 2017 -2018 14 RESERVE FUNDS 1 Roanoke Valley Resource Authority -EQUIPMENT FUND 1 V D Equipment Reserve Fund FISCAL YEAR BEGINNING BALANCE ANNUAL DEPOSIT EXPENSES ENDING BALANCE Detailed Schedule 1998 -99 2,704,000 375,000 260,000 3,127,939 See Attached 1999 -20 3,127,939 375,000 288,289 3,214,650 See Attached 2000.01 3,214,650 375,000 555,535 3,034,115 See Attached 2001 -02 3,034,115 375,000 987,595 2,421,520 See Attached 2002 -03 2,421,520 375,000 680,098 2,116,422 See Attached 2003-04 2,116,422 400,000 459,327 2,057,095 See Attached 2004-05 2,057,095 400,000 561,464 1,895,631 See Attached 2005-06 1,895,631 400,000 323,589 1,972,042 See Attached 2006-07 1,972,042 400,000 492,652 1,879,390 See Attached 2007-08 1,879,390 674,231 1,280,731 1,272,890 See Attached 8 note Gel. 2008 -09 1,272,890 400,000 1,103,483 569,407 See Attached 2009 -10 569,407 600,000 351,088 818,319 See Attached 2010 -11 818,319 600,000 625,485 792,834 See Attached 2011 -12 792,834 600,000 937,839 454,995 See Attached 2012 -13 454,995 1,20,000 651,277 1,053,718 See Attached 2013 -14 1,053,718 1,100,000 858,452 1,295,266 See Attached 201415 1,295266 1,100,000 1,292,433 1,102,833 See Attached 2015 -16 1,102,833 1,000,000 316,228 1,786,605 See Attached 2016-17 1,786,605 1,000,000 1,147,615 1,638,990 See Attached 2017 -18 1,638,990 1,400,000 587,500 2,451,490 See Attached 2018 -19 2,451,490 1,400,000 2,755,967 1,095,523 See Attached 2019.20 1,095,523 1,400,000 1,236,000 1,259,523 See Attached 2020 -21 1,259,523 1,400,000 70,000 2,58,523 See Attached 2021 -22 2,589,523 1,400,000 498,223 3,491,300 See Attached 2022 -23 3,491,300 1,400,000 581,590 4,30,710 See Attached 2023 -24 4,309,710 1,400,000 2,097,082 3,612,628 See Attached 2024-25 3.612,628 1,400,000 3,396,384 1,616,244 See Attached 2025 -26 1,616,244 1,400,000 4,168,649 - 1,152,405 See Attached 2026 -27 - 1,152,405 1,400,000 3,093,689 - 2,646,094 See Attached 2027 -28 - 2,846,094 2017 -2018 RESERVE FUNDS Im 2 | ■ # ) e - = � � )\ ) C� C E 2 O # ! - k 0 ! : $ e } E , ! � / t | f ° ° # # ■ k ( | § « lG2;,m2:G;E2 ;■ „E22m:2EG;Emmm,GGG;G; !§|;; ; ; ; | § | ; ; ; ;; § | ; ; ;; § ; §§ ; § ; ;!■ ; ; ;! . HIM �!!,f -� °,._ §! () |� �1 ;�!!!!!! ! „ !!z! =]!;!}ll��1fl Im |1 |1 |1 � � � � � � � � � � � � � � � / . § k k \ ( { § A : \ \ | | 7 2 \ § § § | . ! ! • - - � -- | | § ! § §)§ § §§§[ § § §[ § §§ §§ §§[§§ § §§ |[ ! ;; ■;! | ;! ■ ; ;!§ §!! ;■r |; |!;§;;; / )K §)L ®�� ) /l1®, // |j |) /i t/ 2��)!�'!�" l: |1 |1 |1 � � � � , ; ! #! ■ £ §!§ < § E ) ; ■ ! #§ » ■ ■# # A n . ) { \ q } \ \ f f \\ k\\ 2 ■ § - �. } \ - ) � % �: / \ ( ■ | ` ! ! §# ■ � ® - !•E rr§EErm;rEEEE;EE |)| 15§2 §!!|!;;|!■ §!!| /gym 9 )& Roanoke Valley Resource Authonty GROUNDWATER GROUNDWATER PROTECTION FUND The Groundwater Protection Fund (formerly the Environmental Fund) is established to provide funds, if needed, to address any adverse environmental effects on the surrounding area within the Host Community area that may result from the operation of the Smith Gap Regional Landfill. The fiord also serves to assist in complying with post closure and corrective action requirements of state and federal financial assurance regulations. The existing fund balance is $500,000 and is adequate for the immediate five -year planning period as shown. No additional deposits are planned at this time. 2017 -2018 iC RESERVE FUNDS 1 1 Roanoke Valley Resource Authority GROUNDWATER RESERVE ]FUND Groundwater Reserve Fund FISCAL YEAR BEGINNING BALANCE ANNUAL DEPOSIT EXPENSES ENDING BALANCE USES 199899 500,000 0 0 500,000 No Activity 1999.20 500,000 0 0 500,000 No Activity 2000 -01 500,000 0 0 500,000 No Activity 2001 -02 500,000 0 0 500,000 No A.Nty 2002 -03 500,000 0 0 500,000 No Acbft 2003 -04 500,000 0 0 500,000 No Activity 200405 500,000 0 0 500,000 No Activity 2006 -06 500,000 0 0 500,000 No Activity 2006-07 500,000 0 0 500,000 No Activity 2007 -08 500,000 0 0 500,000 No Activity 200809 500,000 0 0 500,000 No Activity 2009 -10 500,000 0 0 500,000 No Acbvity 2010 -11 500,000 0 0 500,000 No AcbAty 2011 -12 500,000 0 0 1 500,000 No Activity 201213 500,000 0 0 500,000 No Planned Uses 2013 -14 500,000 0 0 500,000 No Planned Uses 2014 -15 500,000 0 0 500,000 No Planned Uses 2015 -16 500,000 0 0 500,000 No Planned Uses 201817 500,000 0 0 500,000 No Planned Uses 2017 -18 500,000 0 0 500,000 No Planned Uses 201819 500,000 0 0 500,000 No Planned Uses 2019 -20 500,000 0 0 500,000 No Planned Uses 2020 -21 500,000 0 0 500,000 No Planned Uses 2021 -22 500,000 0 0 500,000 No Planned Uses 2022 -23 500,000 0 0 500,000 No Planned Uses 2023 -24 500,000 0 0 500,000 No Planned Uses 2024 -25 500,000 0 0 500,000 No Planned Uses 2025 -26 500,000 0 0 500,000 No Planned Uses 202827 500,000 0 0 500,000 No Planned Uses 2027 -28 500,000 2017 -2018 In RESERVE FUNDS Roanoke Valley Resource Authority ff. rNWOMWILVARVATURTM HOST COMMUNFFY FUND The Host Community Fund is established to fund the construction and/or maintenance of public improvements to Authority property for the benefit of the Host Community which is defined as the area within a 5,000 ft. radius of the Smith Gap Regional Landfill property lines. Funded improvements will be established with input from the Host Community and set out in a public improvement plan. Originally Annual deposits were made in the amount of $10,000 on a monthly basis with the balance not to exceed $150,000. However, the Host Community with assistance from the Authority's staff, increased the limit from $150,000 to $250,000 in FY 2014. The Host Community is exploring its options for the use of the Host Community Fund. Existing and proposed funds are adequate for the immediate five -year planning period as shown. 2017 -2019 21 RESERVE FUNDS 1 1 1 Roanoke Valley Resource Authority HOST COMMUNITY Host Community Reserve Fund FISCAL YEAR BEGINNING BALANCE ANNUAL DEPOSIT EXPENSES ENDING BALANCE USES 1992 -93 0 0 0 0 1993 -94 0 8,000 0 8,000 199495 8,000 10.000 0 18,000 1995 -96 18,000 10,000 0 28,000 1996 -97 28,000 10,000 29,385 8,615 C rnpuiers($25,385), FSR($4,000) 1997 -98 8,615 1 10,000 615 18,000 Playground Equipment 1998 -99 18,000 10,000 0 28,000 1999 -20 28,000 10,000 0 38,000 2000 -01 38.000 10,000 0 48,000 2001 -02 48,000 10,000 0 58,000 2002 -03 58,000 10,000 0 68,000 2003-04 68,000 10,000 0 78,000 2004-05 78,000 10.000 0 88,000 2005-06 88,000 1 10,000 0 98.000 2006 -07 98,000 10,000 0 108,000 2007 -0e 108,000 10,000 0 118,000 2008-09 118,000 10,000 0 128,000 2009 -10 128,000 10,000 0 138,000 2010-11 138,000 10,000 0 148,000 No Planned Uses 2011 -12 148,000 10,000 3,681 154,319 IntaneVproperty 2012 -13 154,319 0 4,319 150,000 IntraneYcapped 2013 -14 150,000 1 10,000 525 159.475 No Planned Uses 201415 159,475 10,000 0 169,475 No Known Uses 201516 169,475 10,000 0 179,475 No Known Uses 2016 -17 179,475 10.000 0 189,475 No Known Uses 2017 -18 189,475 10,000 0 199.475 No Known Uses 2018 -19 199,475 10,000 0 209,475 No Known Uses 201320 209,475 10,000 0 1 219,475 No Known Uses 2020.21 219,475 10.000 0 229,475 No Known Uses 2021 -22 229,475 1 10,000 0 239,475 No Known Uses 2022 -23 239,475 10,000 0 249,475 No Known Uses 2023 -24 249,475 10,000 10,000 249,475 Misc. Expenses 202425 249.475 10,000 10,000 249,475 Misc. Expenses 202526 249,475 10,000 10.000 249,475 Misc. Expenses 2026 -27 249,475 10,000 10,000 249,475 Misc. Expenses 2027 -28 249,475 10,000 10,000 249,475 Misc. Expenses ' L_ 2017 -2018 22 RESERVEFUNOS Roanoke Valley Resource A ffionty PROPERTY PROTECTION PROPERTY PROTECTION FUND The Property Protection Fund provides funds for payments under the Property Value Protection Policy to property owners within 5,000 feet of the landfill for any actual decline in property values that may be directly attributed to their proximity to the Smith Gap Regional Landfill, as determined and outlined under the Policy. The Property Protection Fund balance of $384,759 is deemed to be sufficient for its intended purpose. Deposits to this fund may also be made from the proceeds of any property purchased and then resold under the terms of the Policy. Existing funds are adequate for the immediate five -year planning period as shown. 2017 -2018 23 RESERVE FUNDS Roanoke Valley Resource Authority PROPERTY r r Property Protection Reserve Fund FISCAL YEAR BEGINNING BALANCE ANNUAL DEPOSIT EXPENSES ENDING BALANCE USES 1996-99 504,061 0 1,962 502,099 Crawford, Johnson 1999 -20 502,099 0 160 501,949 Appraisal - Brunk 2000 -01 501,949 0 0 501,949 None 2001 -02 501,949 0 125,317 376,632 Crawford, Johnson 2002 -03 376,632 0 697 375,935 Miscellaneous 2003-04 375,935 92,258 25,000 443,193 Sale of Crawford, Markle 2004-05 443,193 0 0 443,193 None 2005 -06 443.193 0 0 443.193 None 2006 -07 443,193 0 0 443,193 None 2007 -08 443,193 0 0 443,193 None 2008 -09 443,193 0 0 443,193 None 2009.10 443,193 0 0 1 443,193 None 2010 -11 443,193 0 0 443,193 None 2011 -12 443,193 0 0 443,193 None 2012 -13 443,193 0 0 443,193 None Projected 2013.14 443,193 0 0 443,193 None Projected 201415 W.193 0 45,950 307,243 Sale of 8385 Bradshaw Rd 2015 -16 397,243 200,000 212,464 384,T79 See Note Below 2016 -17 3M.T79 0 20,000 364,779 Potential Sale 8750 Bradshaw 2017 -18 364,779 0 0 364,779 None Projected 2018 -19 364,779 0 0 364,779 None Projected 2019 -20 364,779 0 0 364,779 None Projected 2020 -21 364,779 0 0 364,779 None Projected 2021 -22 364,779 0 0 364,779 None Projected 2022 -23 364,779 0 0 364,779 None Projected 2023 -24 364,779 0 0 364,779 None Projected 202425 364,779 0 0 364,779 None Projected 2025 -26 364,779 0 0 364,779 None Projected 2026 -27 364,779 0 0 364,779 None Projected 2027 -28 364,779 In FY 2015 -2016, RVRA purchased 50 acres configuous to the landfill although the property was not protected under property protection guidelines. 2017-2018 24 RESERVE FUNDS 1' Roanoke Valley Resource A thaity SITE DEVELOPMENT FUND SITE DEVELOPMENT FUND The Site Development Fund provides funds for the construction of subsequent phases of the Smith Gap Regional Landfill cells. For the current planning period, deposits will be made monthly providing a total annual deposit $700,000, previously $500,000. Existing funds are adequate for the immediate five -year planning period as shown. Staff has currently contracted with Smith Gardner & Associates to develop the plans and specifications for Phase VI. We anticipate construction to begin in the spring of 2017. At this time, the Fund is inadequate for the ten -year planning period; however, staff is working with our consultant increase the air space for Phase VII so that Phase VIII can be delayed until additional deposits are made to this reserve account. If that is not possible additional borrowing may be required in the future. The Site Development Fund also serves to assist in complying with post - closure requirements of state and federal financial assurance regulations. 2017 -2018 1 25 RESERVE FUNDS Roanoke Valley Resource Authority SL n DEVELOPMENT E d Site Development Reserve Fund FISCAL YEAR BEGINNING BALANCE ANNUAL DEPOSIT EXPENSES ENDING BALANCE USES 1998 -99 3,019,000 500,000 314,000 3,205,000 See Attached 1999 -20 3,205,000 500,000 914,591 2,790,409 See Attached 2000.01 2,790,409 500,000 660,033 2,630,376 See Attached 2001 -02 2,630,376 500,000 104,491 3,025,885 See Attached 2002 -03 3,025,885 500,000 105,973 3,419,912 See Attached 2003 -04 3,419,912 500,000 167,375 3,752,537 See Attached 2004-05 3,752,537 500,000 47,057 4,205,480 See Attached 2005 -06 4,205,480 500,000 41,582 4,663,898 See Attached 2006 -07 4,663,898 500,000 904,313 4,259,585 See Attached 2007 -08 4,259,585 1,500,000 4,414,187 1,345,398 See Attached 8 note below 2008-09 1,345,398 500,000 1,096,295 749,103 See Attached 2009 -10 749,103 300,000 98,985 950,118 See Attached 2010-11 950,118 100,000 0 1,050,118 See Attached 2011 -12 1,050,118 100,000 0 1,150,118 See Attached 2012-13 1,150,118 500,000 0 1,650,118 See Attached 2013 -14 1,650,118 1 500,000 0 2,150,118 See Attached 2014-15 2,150,118 500,000 0 2,650,118 See Attached 2015 -16 2,650,118 500,000 0 3,150,118 See Attached 2018-17 3,150,118 500,000 1,100,000 2,550,118 Sae Attached 2017 -18 2,550,118 700,000 2,500,000 750,118 See Attached 2018 -19 750,118 700,000 0 1,450,118 Sae Attached 2019 -20 1,450,118 700,000 0 2,150,118 See Attached 2020 -21 2,150,118 700,000 300,000 2,550,118 See Attached 2021 -22 2,550,118 700,000 3,150,000 100,118 Sae Attached 2022 -23 100,118 700,000 2,050.000 - 1,249,882 See Attached 2023 -24 - 1,249,882 700,000 0 1 549,882 See Attached 2024-25 - 549,882 700,000 0 150,118 See Attached 2025 -26 150,118 700,000 4,650,000 3.799,882 See Attached 2026-27 - 3,799,882 700,000 1,150,000 4,249,882 See Attached 2027 -28 - 4,249,882 See Attached 2027.28 See Attached Notes: 1. An additional deposit of $1,000,000 was added in FY 2007/2008 to this account from FY 06/07 surplus funds. 2017 -20111 W,, RESERVE FUNDS Roanoke Valley Resource Authority SITE DEVELOPMENT COSTS SMITH GAP LANDFILL FISCAL YEAR ACTIVITY EXPENSES 2014 -15 no activity $ - $ - 2015 -16 no activity $ - $ engineering phase 6liner (7.64ac) $ 300,CC0 $ 1,100,000 2016 -17 construction phase 6liner (7.64ac) $ 600,000 contruction management $ 200,000 engineering phase 6liner (7.64ac) $ - 2017 -18 construction phase 6liner (7.64ac) $ 2,300,000 $ 2,500,000 contruction management $ 200,000 2018 -19 no activity $ - $ - 2019 -20 no activity $ - $ - engineering phase 7liner (10.07 ac) $ 300,000 2020 -21 construction phase 7liner (10.07 ac) $ - $ 300,000 contruction management $ - engineering phase 7liner (10.07 ac) $ - 2021 -22 construction phase 7 liner (1 0.07ac) $ 2,700,000 $ 3,150,000 contruction management $ 450,000 2022 -23 construction phase 7liner (10.07ac) $ 1,700,000 $ 2,050,000 contruction management $ 350,000 2017 -2018 27 Reserve Funds H Roanoke Valley Resource Authority SITE DEVELOPMENT COSTS CONTINUED FISCAL YEAR ACTIVITY EXPENSES 2023 -24 no activity $ - $ - 2024 -25 no activity $ - $ - engineering phase 8liner (8.8 ac) $ 300,000 2025 -26 construction phase 8liner (8.8 ac) $ 4,000,000 $ 4,650,000 contrucllon management $ 350,000 engineering phase 8liner (8.8 ac) $ - 2026 -27 construction phase 8 liner (8.8 ac) $ 1,000,000 $ 1,150,000 contruction management $ 150,000 2027 -28 no activity $ - $ - estimated costs $ 14,900,000 available funds 7/112017 $ 2,550,118 additional funds required $ 12,349,882 deposit years 10 annual deposits required $ 1,234,988 deposit amount (no borrowing required) $1,000,000 $ (2,349,882) $1,100,000 $ (1,349,882) $1,200,000 $ (349,882) NOTES Projections based on actual and estimated costs. ' 1— 2017 -2018 `PI Reserve Funds Roanoke Valley Resource Authonty CAPITAL IMPRO V JL:MENT FUND CAPITAL IMPROVEMENT FUND In FY 2008 - 2009, The Capital improvement Fund was established by the Authority, outside the Master Indenture of Trust, to be used for various capital maintenance items and new projects anticipated for the short and long -term ten -year planning periods. Examples of the projects include: Concrete floor overlay, re- surfacing all asphalt internal roads and parking lots, replacing the heating and cooling systems, renovation and maintenance of all existing building structures, construction of a residential service area, scale maintenance and possibly a new and additional automated, in -bound scale. Projects may be added or amended as the solid waste operations and industry continues to evolve and funds are available. Previously, the Board authorized an independent Facility Wide Assessment (Report) of the facilities owned and operated by the Resource Authority. The Report identified and prioritized several deficiencies that needed to be addressed and the Board authorized staff to proceed with those high priority projects as soon as possible. With the impeding modifications and improvements to the Authority's facilities currently underway, staff has placed a hold on all future capital projects with the intent that when the conversions are made at both Transfer Stations and the landfill, the majority of the deficiencies noted in the Report will be addressed at that time. Y The Residential Service Area is approximately ninety -five percent complete. After that project is completed, no additional funding or expenditures are shown for the next ten years and the Funds me deemed to be adequate at this time. The Capital Improvement Fund also serves to assist in complying with post - closure requirements of state and federal financial assurance regulations. y 2017 -2018 29 RESERVE FUNDS 1 1 Roanoke Valley Resource Authority CAL' 1 AL Capital Improvement Reserve Fund FISCAL VEAR BEGINNING BALANCE ANNUAL DEPOSIT EXPENSES ENDING BALANCE USES 2008-09 260,000 200,000 0 460,000 No Planned Uses 2009 -10 4fi0,000 200,000 21,356 638,644 SG DuslB Od Control 2010 -11 638,644 200,000 319,917 518,727 Tipper& TS Floor 2011 -12 518,727 200,000 220,271 498,456 Tipper & Hollins Road 2012 -13 498,456 100,000 108,900 489,556 Tipper& Roofing 201314 489,556 613,407 109,798 99±765 RSA Engnng& Dirt, HVAC 2014 -15 993,165 190,000 793,014 390,151 RSA & Roofing TS 201546 390,151 390,000 799,828 - 19,677 RSA 2016 -17 49,677 390,000 178,000 252,323 RSA 2017 -18 252,323 0 0 252,323 No work Planned 2018 -19 252,323 0 0 252,323 No work Planned 2019 -20 252,323 0 0 252,323 No work Planned 2020 -21 252,323 0 0 252,323 No work Planned 2021 -22 252.323 0 0 252,323 No work Planned 2022 -23 252,323 0 0 252,323 No wodc Planned 202324 252,323 0 0 252,323 No work Planned 2024-25 252,323 0 0 252,323 No work Planned 2025 -26 252,323 0 0 252,323 No wo& Planned 2026 -27 2027 -28 2028 -29 Notes: Funds ($423,407) from VDOT's purchase of the ROW were deposited in FY 2014 2017 -2018 30 RESERVE FUNDS � \ \ § E - .- § \ Q ! _ ` \ e ] / ! / \\ § OF \ t } to _ § -. § �\ \- ` E0 }\/ § > � . - � ) Roanoke Valley Resource Authority RUROUGH ROAD RESERVE FUND RUTROUGH ROAD LANDFILL POST - CLOSURE FUND The Rutrough Road Landfill Post - Closure Fund (RRLF PC Fund) was established with an initial contribution of $5,500,000 per the terms of the "Implementation Agreement For (i) Distribution and Indemnification Agreement dated October 23, 1991 and (ii) Assignment Agreement dated October 23, 1991." The sole purpose of the RRLF PC Fund is to provide the funding necessary for the Authority to manage the post - closure care of the closed Rutrough Road Landfill until (i) such time as the funds in the account are depleted; or, (ii) the Authority determines the account is no longer needed for its intended purpose, in which case, any funds remaining in the account shall be available for use by the Authority for any authorized purpose. The Rutrough Road Landfill Post - Closure Fund (RRLF PC Fund) is inadequate for the five year planning period and staff anticipates that this reserve account will be depleted at the current rate of expenditures within the next year. Therefore, staff has moved the post - closure care responsibilities to the appropriate operating accounts for FY 2018 and will continue to do so for future expenditures. The funds remaining in the RRLF PC Fund will be used to fund the Authority's share of the lift station and force main in addition to some minor maintenance and repairs of the existing sediment basins. Once the Funds have been totally exhausted, this reserve account will be deleted. 2017 -2018 32 RESERVE FUNDS M °m � � e MM � e m(VOw m m m m I V (tlO imro fN 9 1v f i 9 A fm ry m � mvw < n n � a m ow rro m - m p df� w w eo w i w om 00 o9[w m T Nw . mN ow N mN em O w9 mew �N D vN m f � m ew w w w w w w o � m m � � ' om < o m N m m � 'NnwnuNff e o� d> m e i m °m n "wN mwb�s m mm o5 . �r » wN s w w° rm emN � wn o °o m > i N e n Y N mr m 0wa O�+ l :o wm n m w»o0 wN w w » m m a m N o °m °m °o °o1ii m orm am m"m oro 0H , p " � n m N I,. p Y m Z 0 J w w w w w w w w w w w w w w w w w w w W p a w o e f m N y y F a0 ZO p � OI a rc p w w w w w ov en w w w w w w w w w w w w w LL o � N �i Ni°n °em °n vmim °m a�rin °m am�r° o p �wwwwwwwwwwwwwwwwwwwww _ N N N'm y �J Nin umimN mrtim m m fwwwwwwwwwwwwwwwwwww w wl °i mry'`n e e<n n w -�mn m eNUSma � wwwwwwwwwwwwwwwwwwww d' rc�Iwwwwwwwwwwwwwwwwwwwww w w w w w w w w V Wm m N N N N N N N N N N N N N N N N N M - - -- - -- - §| ■aa;;a };aa; m ` • {� ifa; °aa °aa° ] _~ , §� §!( ] !00 |•��a�aa ®aa° ] ! y! ®r! x=22° 0 �° { ■u��sasa °sa° � /`�N�n§ |■ |§ § � \ Roanoke Valley Resource Authonly C ®1 V d lNGENC 1 RESERVE FUND CONTINGENCY FUND The purpose of the Contingency Fund is to provide (i) rate stabilization on an annual basis; and (ii) emergency funding for unforeseen increases in expenses or decreases in revenues. All reasonable efforts will be made to maintain a minimum balance in the Contingency Fund equal to 8 -10% of the Authority's total annual operating budget for the current fiscal year. Funds are adequate for the immediate planning period. The Contingency Fund also serves to assist in complying with post - closure requirements of state and federal financial assurance regulations. 2017 -2018 35 RESERVE FUNDS 1 1 1 CONTINGENCY FUND RE ;OMMENTS us from Operations us from Operations lus from Operations lus from Operations ,T to Site Development r from Recycling Fund lus from Operations lus from Operations lus from Operations lus from Operations dl from Operations cit from Operations dus from Operations dus from Operations dus from Operations er to Operating Budget sr to Operating Budget ilus from Operations Br to Operating Budget rlus from Operations er to Operating Budget rlus from Operations ;ter to Pay Bond Debt this from Operations from Post Development plus from Operations or to Operating Budget fer for Residential Area plus from Operations 'er to Operating Budget plus from Operations fer to Operating Budget plus from Operations sr to Property Protection fer to OperaUng Budget plus from Operations 2017 -2018 1 1 1 1 1 1 ROANOKE VALLEY RESOURCE AUTHORITY SALEM TRANSFER STATION Roanoke Valley Resource Authority 'FABLE OF CONTENTS Budget Summary Revenues Expenses * Personnel Administrative Roanoke Transfer Station Salem Transfer Station Smith Gap Totals Classification Employee by Location Operating Capital Reserves Tipping Fees Breakdown Appendix 1 &2 3 -5 643 7 8 9 10 11 12 13 KIM 26 27 -28 29 2017 -2018 BLOM AARY 2017 -2018 BUDGET Roanoke Valley Resource Authority SUMMARY REVENUE 2M7-2018 Disposal Fees $ 12,868,350 interest Income $ 100,000 Transfer from Contingency Reserve Fund $ (0) Sale of Recyclable Material $ 37,000 Miscellaneous -Mulch $ 40,000 Total $13,045,350 EXPENSES personnel Totals Administrative $ 706,997 Tinker Creek Transfer Station $ 856,952 Administrative Salem Transfer Station $ 489,018 Smith Gap $ 809,314 Totals Salem Transfer Station $ 2,862,282 Operating Smith Gap $ Administrative $ 1,093,220 Tinker Creek Transfer Station $ 3,265,971 DEBT SERVICE Salem Transfer Station $ 749,573 Smith Gap $ 1,302,118 Totals $ 1,412,185 TOTALS $ 6,410,883 CAPITAL Totals $ RESERVES Administrative $ 42,500 Tinker Creek Transfer Station $ 457,967 Salem Transfer Station $ 337,414 Smith Gap $ 1,522,118 Totals $ 2,360,000 DEBT SERVICE $ 1,412,185 Totals $ 1,412,185 TOTALS Administrative $ 1,842,717 Tinker Creek Transfer Station $ 4,580,891 Salem Transfer Station $ 1,576,006 Smith Gap $ 3,633,551 Debt Service $ 1,412,185 Total $13,045,350 2017 -2018 RUDGH 1 Roanoke Valley Resource Authoxlh SUMMARY Y 2012.2013 2013 -2014 2014 -2015 2015 -2016 2016 -2017 2017 -2018 REVENUE 47 48 49 55 57 58 Disposal Fees $ 7,326,600 $ 7,729,480 $ 7,932,050 $ 7,981,200 $ 8,172,350 $12,868,350 Interest Income $ 28,000 $ 28,000 $ 32,000 $ 35,000 $ 50,000 $ 100,000 Transfer from Contingency $ 490,991 $ 405,405 $ 456,323 $ 434,974 $ 50,509 $ (0) Reserve Fund Sale of Recyclable $ 55,000 $ 35,000 $ 35,000 $ 38,000 $ 33,933 $ 37,000 Material Mulch sales $ 39,450 $ 39,450 $ 46,830 $ 36,000 $ 31,500 $ 40,000 Miscellaneous $ - $ - $ - $ - $ - $ - TOTAL $ 7,940,041 $ 8,237,335 $ 8,502,203 $ 8,525,174 $ 8,338,292 $13,045,350 EXPENSES Personnel $ 1,972,540 $ 2,004,856 $ 2,126,647 $ 2,183,227 $ 2,152,723 $ 2,862,282 Operating $ 3,995,501 $ 4,118,479 $ 4,260,556 $ 4,216,947 $ 4,055,569 $ 6,410,883 Capital $ 12,000 $ 14,000 $ 15,000 $ 25,000 $ 30,000 $ - Transfer to Reserves $ 1,960,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,100,000 $ 2,360,000 Debt Service $ - $ - $ - $ - $ - $ 1,412,185 TOTAL $ 7,940,041 $ 8,237,335 $ 8,502,203 $ 8,525,174 $ 8,338,292 $13,045,350 DISPOSAL FEES Municipal $ per ton. Private $ per ton % INCREASE in expenses 45 47 48 49 55 57 58 59 -16.2% 3.7% 3.2% 0.3% 2 49.5 49.5 59.5 59.5 -2.2% 56.5% .2017- 2018BUDGFr - 11 11 11 11 11 r D LATV NT "DES [CATION :eipts of: Total $ $ $ $ $ $12,868,350 228,100 4,948,800 5,057,150 1,707,500 465,900 689,000 serve $ 100,000 Contingency Reserve ap is $ 40,000 M7 -WMUU6 1 1 TIPPING FEES CODE DESCRIPTION FY16 -17 FY17 -18 JUSTIFICATION 16906 City of Roanoke $1,965,900 $1,942,000 Municipal Waste 37,000 tons @ 49.5 $1,831,500 Wood Waste 2,900 tons @ 35 $ 101,500 Tires 50 tons @ 120 $ 6,000 600 mixed @ 5 $ 3,000 City of Roanoke Total $1,942,000 16907 County of Roanoke $1,859,900 $1,898,300 Municipal Waste 36,000 tons @ 49.5 $1,782,000 Wood Waste 3,000 tons @ 35 $ 105,000 Tires 65 tons @ 120 $ 7,800 700 mixed @ 5 $ 3,500 County of Roanoke Total $1,898,300 16908 Town of Vinton $163,900 $ 166,000 Municipal Waste 3,200 tons @ 49.5 $ 158,400 Wood Waste 200 tons @ 35 $ 7,000 Tires 5 tons @ 120 $ 600 - mixed @ 5 $ - Town of Vinton Total $ 166,000 16911 City Of Salem $0 $ 942,500 Municipal Waste 19,000 tons @ 49.5 $ 940,500 Wood Waste - tons @ 35 $ Tires - tons @ 120 $ - 400 mixed @ 5 $ 2,000 City of Salem Total $ 942,500 2017- 2018BUDGE 11 TIPPING FEES CODE DESCRIPTION FY16 -17 FY17 -18 JUSTIFICATION 16914 Commercial $2,486,250 $ 5,057,150 Commercial Waste 84,700 tons ® 59.5 $ 5,039,650 Wood Waste 400 tons ® 35 $ 14,000 Tires - tons ® 120 $ - 700 mixed ® 5 $ 3,500 Commercial Total $ 5,057,150 16914 Contracted Municipal $ - $ 689,000 Contracted MSW Solid Waste 13,000 tons @ 53.0 $ 689,000 Contracted MSW $ 689,000 16915 Private $1,276,000 $ 1,707,500 Private Waste 27,000 tons @ 59.5 $1,606,500 Wood Waste 2,100 tons ® 35 $ 73,500 Tires 200 tons ® 120 $ 24,000 700 mixed ® 5 $ 3,500 Private Total $ 1,707500 16917 Residential $420,400 $ 465,900 Residential Waste Based on Uniform Disposal Allocation City of Roanoke a.3% $ 202,667 County of Roanoke 41.7% $ 194,280 Town of Vinton 3.6% $ 16,772 City of Salem 11.2% $ 52,227 Household 8,200 Tors ® $49.5 $ 405,900 Wood waste 1,500 Tons ® $35 $ 52,500 Tires 1,500 Tires ® $5 $ 7,500 Residential Total $ 465,900 FTOL TIPPING FEE $8,172,350 $12,868,350 2017 -2018 BUDGE m 3NNEL 6 N ;days & Holidays intenance A time ployees $ 1,379,406 Eoyees ployees $ 105,332 ,byes $44,166.90 ploy. $ 332,468 Annual$ $ 111,882 $ 30,923 $ 50,649 $ 19,391 $ 4,848 $ 27,500 I per month ployees $1,835,444 .ployees $ 44,167 ys 50% $5,545 iys 100% ployees iployses $1,835,444 2017 -2018 BDDGEI ^ ^T VEL ADM IN IN Holidays Maintenance i art time ployees $ 451,754 ployees ployms $ - ployms $ - ployees $ 52,281 Annual$ $ 8,948 $ 6,185 $ 7,981 $ 4,848 $ 4,848 $ 5,000 i per month ployees $ 522,274 play— $ - ays 5o"F $1,541 ays 100% ploy — ployees $ 522,274 7017- 2018PDDGEr x t i C i s 4 DrD cnNNEL TCTS IN mungs & Hohdays vlamte mce i art time ployees $ 294,614 ployees ployees $ 33,668 ployees $44,166.90 ployees $ 135,158 Annual $ $ 18,640 $ 12,369 $ 17,344 $ 9,696 $ 9,000 I per month iployem $ 463,440 pployees $ 44,167 rays 50°7 $1,497 rays 100% iploy— iployees $ 463,440 2017 -2018 BUDGET NNEL STS )N Holidays Maintenance i ,art time iployees $ 321,151 ployees ployees $ - Lployees $0.00 �ployees $ - Annual $ $ 34,910 $ 9,363 $ 4,500 1 per month ,ployees $ 321,151 ,ployees $ - Mys 500A $947 nays 100% ,ploy. ,ployees $ 321,151 2017 -2018 BUDGET 1 1 1 1 1 1NNEL SG 10 )N iolidays daintemmce art time iployees $311,886 Lployees iployees $71,663.64 iployee $ - tployees $145,029 Annual $ $ 39,384 $ 12,369 $ 15,%2 $ 4,848 $ 9,000 1 per month iployees $ 528,579 iployees $ - .ays 50% $1,559 ,ays 100% kployees kployees $ 528,579 2017 -2018 BUDGET 0 I u R N A 41 R..�nn4e V.11— R...... Avfhm W PERSONNEL TOTALS 11 2017 -2018 RUDM STS SG $ 321,151 $ 528,579 $ 7,962 $ 29,038 $ 5,000 $ - $ 25,560 $ 42,658 $ 35,905 $ 34,869 $ 5,200 $ 8,450 $ - $ 8,012 $ - $ 16,214 $ 48,773 $ 81,563 $ 3,263 $ 5,302 $ 4,207 $ 6,924 $ 947 $ 1,559 $ 421 $ 684 $ 19,500 $ 36,960 $ 963 $ 1,586 $ 9,534 $ 5,890 $ 632 $ 1,026 $ 489,018 $ 809,314 2017 -2018 RUDM Roanoke Valley Resource Authority PERSON-NIL POSITION R GRADE CURRENT PAY RANGE CEO 1 U Unclassified Operations Manager 1 37 $ 77,036 to $ 122,487 Environmental & Safety Manager 1 34 $ 66,547 to $ 105,810 Business Manager 1 30 $ 54,748 to $ 87,049 Operations Supervisor 3 27 $ 47,294 to $ 75,197 Administrative Coodinator 1 25 $ 42,897 to $ 68,206 Senior Equipment Operator 2 23 $ 38,908 to $ 61,864 Business Supervisor 1 22 $ 37,056 to $ 58,919 Building Maintenance Mechanic 1 21 $ 35,291 to $ 56,113 Motor Equipment Mechanic 1 21 $ 35,291 to $ 56,113 Motor Equipment Operator 11 21 19 $ 32,010 to $ 50,8% Motor Equipment Operator 1 1 17 $ 29,034 to $ 46,164 Scale Operator 3 16 $ 27,652 to $ 43, 967 Laborer /Operator 0 13 $ 23,866 to $ 37,947 TOTAL SALARIES 38 $1,823,879 6/30/2017 Adjustments: Market 0.00% $ - Performance 2.00% mid -point $ 37,493 $1,874,658 Mid Point Adjustment $ 18,239 Total $ 55,732 TOTAL ADJUSTED SALARIES $ 1,879,611 M7- smsaUOGe 12 0 Roanoke Valley Resource Authority PERSONNEL EMPLOYEE BY LOCATION POSITION # GRADE ADMIN. TINKER SALEM LANDFILL CREEK CEO 1 U 1 0 0 0 Operations Manager 1 37 1 0 0 0 Environmental & Safety Manager 1 34 1 0 0 0 Business Manager 1 30 1 0 0 0 Operations Supervisor 3 27 0 1 1 1 Administrative Coordinator 1 25 1 0 0 0 Senior Equipment Operator 2 23 0 1 0 1 Business Supervisor 1 22 0 1 0 0 Building Maintenance Mechanic 1 21 0 1 0 0 Motor Equipment Mechanic 1 21 0 0 0 1 Motor Equipment Operator R 21 19 0 6 5 10 Motor Equipment Operator I 1 17 0 0 1 0 Scale Operator 3 16 0 2 1 0 Laborer /Operator 0 13 0 0 0 0 TOTAL EMPLOYEES 38 5 12 8 13 13 2017- 2018BUDGEr 2017 -2018 BUDGET Roanoke VaReyReso=eAuthorty OPERATING CODE DESCRIPTION FY16 -17 FY17 -18 JUSTIFICATION 300004 Medical Exams $ 1,000 $ 1,000 Physical exams for new employees; drug and alcohol random testing 300007 Contract Services $ 275,276 $1, 010,620 Employee Assistance Program: $16.28 ® x 38 employees $ 619 Clean Valley Council 12 months $ 51,000 Landscaping $265 /month $ 3,180 Tire Disposal - 340 Tons $89.95 + Fuel Surcharge $ 30,583 Copier Rental $560 /month $ 6,720 HHW Disposal $ 47,000 Janitorial Services $ 24,000 Exterminating Services $ 1,800 Transportation Services $ 377,089 Cap Maintenance - mowing $ 25,000 Leachate Disposal (RR) $ 200,000 Salem Bond Debt $ 243,630 300100 Groundwater Sampling $ - $ 145,432 Residential Drinking Water Sampling and Analysis SG & RR 24 ® $643 $ 15,432 Detection Monitoring -Lab $ 38,000 ACM Monitoring - Lab $ 42,000 Engineering $ 50,000 300102 Stormwater Sampling $ - $ 32,000 *Permit Sampling & Analysis -SG & TCTS Engineering $ 20,000 Laboratory $ 12,000 300103 Landfill Gas $ - $ 80,020 SG - Monthly ® $1,710 $ 20,520 Monitoring - SG & RR SG Reporting $ 24,500 RR- Monthly ® $2,000 $ 24,000 RR Reporting $ 11,000 300013 Professional Services $ 96,500 $ 41,000 Engineering $ 20,000 Leachate sampling $ 4,000 Auditing Services $ 13,500 Software support $ 3,500 300017 Legal Services $ - $ 62,800 General Counsel $ 58,800 Outside Legal $ 4,000 300029 Municipal Waste $1,789,434 $ 2,698,439 N S tons shipped 228,100 62 tons /car = 3,680 7.36% increase 1,800 cars: $830 1car $ 1,494,000 1879 cars: $641 /car $ 1,204,439 Total $ 2,698,439 2017- 2018BUDGEI 14 Roanoke Valley Rew=e CODE IDESCRIMON I FY17 -18 JUSTIFICATION ADMIN TC78 STS LANDFILL 300004 Medical Exams $ 1,000 Physical exams for new employees; $ 11000 $ - $ - $ drug and alcohol random testing 300007 Contract $1,010,620 Employee Assistance Program: Services $16.28 ® x 38 employees $ 619 $ 619 $ - $ - $ - Clean Valley Council 12 months $ 51,000 $ 51,000 $ - $ - $ - Landscaping $265 /month $ 3,180 $ 3,180 $ - $ - $ - Tire Disposal - 340 Tons $89.95 +Fuel Surcharge $ 30,583 $ - $ 24,466 $ 6,117 $ Copier Rental $560 /month $ 6,720 $ 6,720 $ - $ - $ - 111-IW Disposal $ 47,000 $ 47,000 Janitorial Services $ 24,000 $ 9,600 $ 4,800 $ 4,800 $ 4 ,800 Exterminating Services $ 11800 $ - $ 600 $ 600 $ 600 Transportation Services $ 377,089 $ - $ - $ 377,089 $ - Cap Maintenance -Bush Ho; $ 25,000 $ 25,000 $ - $ - $ Leachate Disposal (RR) $ 200,000 $ 200,000 Salem Band Debt $ 243,630 $ 243,630 $ - $ - $ - 300100 Groundwater $ 145,432 Residential Drinking Wate $ 15,432 $ - $ - $ - $ 15,432 Sampling Detection Monitoring & L $ 38,000 $ - $ - $ - $ 38,000 & Analysis ACM Monitoring - Lab & $ 42,000 $ 42,000 $ - $ - $ SG & RR Engineering $ 50,000 $ 50,000 $ - $ - $ - 300102 Stormwater $ 32,000 -Permit Sampling Sampling Engineering $ 20,000 $ - $ 21000 $ - $ 18,000 & Analysis Laboratory $ 12,000 $ - $ 11000 $ - $ 11,000 300103 Landfill Gas $ 80,020 SG - Monthly ® $1,710 $ 20,520 $ - $ - $ - $ 20,520 Monitoring SG Reporting $ 24,500 $ - $ - $ - $ 24,500 - SG & RR RR- Monthly ® $2,000 $ 24,000 $ 24,000 $ - $ - $ RR Reporting $ 11,000 $ 11,000 $ - $ - $ - 300013 Professional $ 41,000 Engima mg $ 20,000 $ - $ 5,000 $ 5,000 $ 10,000 Services Leachatesampling $ 4,000 $ 2,000 $ - $ - $ 2,000 Auditing Services $ 13,500 $ 13500 $ - $ - $ Software support $ 3,500 $ 3,500 $ - $ - $ 300017 Legal Services $ 62,800 General Counsel $ 58,800 $ 58,800 $ - $ - $ Outside Legal $ 4,000 $ 4,000 $ - $ - $ - 300029 Municipal $ 2,698,439 N S tons shipped 7.36% increase Waste 62tons /car = 3,680 1,800 cars: $830 1car $ - $11194,000 $ - $ - 1879 cars: $641 /car $ - $1,204,439 $ - $ - 2017 -AM BUDGET 15 Roanoke Valley Resource Authority OPERATING CODE DESCRIPTION FY16 -17 FY17 -18 JUSTIFICATION 300030 Waste Water Freight $ 186,300 $ 160,500 Leachate Cars 250 Cars ® $642 $ 160,500 300035 Stone Car Freight Charg $ 6,200 $ 19,230 Stone Cars 30 Cars ® $641 $ 19,230 300101 Temporary Help $ - $ - Buildings and Grounds Maintenance 320001 Contracted Repairs $ 224,200 $ 265,250 Office equipment $ 1,250 All road vehicles $ 8,000 Data processing equip. $ 6,000 Construction Equipment Off Road Vehicles $ 200,000 Tipper $ 15,000 Railcars $ 5,000 Miscellaneous Equip. $ 15,000 Tub Grinder, Seeder, el $ 15,000 380380 Building Maintenance $ 110,000 $ 130,000 Maintenance and repairs to all buildings and Grounds and property; pump stations, septic tanks. 350010 Printed Forms $ 3,000 $ 3,000 Letterhead, envelopes, cards, scale tickets repair orders, purchasing forms includes General Counsel 360010 Advertising $ 5,350 $ 6,850 RFP, bids, public hearing: $ 6,000 etc. Handouts $ 150 User Brochures $ 400 HHW Brochures $ 200 Miscellaneous $ 100 2017- 2018BUDGL+r 16 1 NI 17 M17-2018 BUDGBT CODE DESCRIPTION FY17 -18 JUSTIFICATION ADMIN TOTS STS LANDFILL 300030 Waste Water Freight $ 160500 Le 25 $ _ $ _ $ - $ 160,500 0 Cars ® $642 300035 Stone Car Freight Charge $ 19,230 Stone Cars 30 Cars @ $64 $ - $ _ $ _ $ 19,230 300101 Temporary Help $ - Buildings & Grounds $ - $ - $ $ Maintenance 320001 Contracted Repairs $265,250 Office equipment $ 750 $ - $ 250 $ 250 AB road vehicles $ 4,000 $ 2,000 $ 1,000 $ 1,000 Data processing equip. $ 6,000 $ - $ - $ Construction Equipment Off Road Vehicles $ - $ 60,000 $ 30,000 $ 110,000 Tipper $ - $ 15,000 $ - $ - Railcars $ - $ 51000 $ - $ Miscellaneous Equip. $ - $ 5,000 $ 5,000 $ 5,000 Tub Grinder, Seeder, $ - $ 10,000 $ - $ 5,000 etc. Sub-Totals $ 10,750 $ 97,000 $ 36,250 $ 121,250 380380 Building Maintenance $ 130,000 Maintenance & repairs $ 25,000 $ 35,000 $ 35,000 $ 35,000 and Grounds to all building and property; pump station, septic tanks 350010 Printed Forms $ 3,000 Letterhead, envelopes, $ 3,000 $ - $ - $ " cards, scale tickets, etc. includes General Counsel 360010 Advertising $ 6,850 RFP, bids, public $ 6,000 $ - $ $ hearings, etc. $ $ - Handouts $ 150 $ - $ User Brochures $ 400 $ - $ - HHW Brochures $ 200 $ - $ $ - Miscellaneous $ 100 $ - $ - $ 17 M17-2018 BUDGBT ' I Roanoke Valley Reso=e Authority ®PERA111V V 1 1 1 1 1 1 1 CODE DESCRIPTIO FY17 -18 JUSTIFICATION ADMIN TOTS STS LANDFILL 3600001 Promotional $ 400 Recycling handouts, pens, $ 400 $ - $ - $ - Articles pencils, miscellaneous items 360030 Special $ 4,500 Annual Employee Functions $ 4,500 $ - $ - $ - Events Customer Appreciation Day 400600 Central $ 66,750 Administrative services, $ 66,750 $ - $ - $ - Services Roanoke County /Roanoke City for data processing, accounting, web update, misc. 510010 Utilities $ 107,400 TOTS $ 4,800 $ 27,000 $ 33,600 $ 42,000 - Electricity $2,250 /month SGRLF $3500 /month STS $2,800 /month RRLF $400 /month 510021 Heating Services $ 4,000 Transfer Station $ - $ 4,000 $ - $ Natural Gas 510022 Fuel Oil Natural $ 30,000 Smith Gap Landfill $ - $ - $ - $ 30,000 & Bottled Gas Propane Gas 510041 Water Service - $ 13,000 Water & Sewer Service for $ - $ 10,000 $ 3,000 $ - Transfer Station Transfer Stations 510042 Sewer Service - $ 21,000 Sewer Service $ - $ - $ - $ 21,000 Transfer Station Leachate - Smith Gap 520010 Postage $ 3,500 Postage for all mailings and $ 3,500 $ - $ - $ - correspondence, postage meter rent, includes General Counsel 520030 Telephone $ 4,000 Telephone Service $ 4,000 $ - $ - $ - 520033 Internet Lines $ 14,820 Fees for internet service $ 5,700 $ - $ 3,600 $ 5,520 520035 Cell Phones $ 7,300 Service for cell phones $ 7,300 $ - $ - $ - 19 TB17- 2018BDDGU Roanoke Valley Resource Authority OPERA CODE DESCRIPTION FY16 -17 FY17 -18 JUSTIFICATION 530002 Property Insurance -Fire $ 28,000 $ 28,000 Coverage for all buildings, contents, and equipment 530005 Motor Vehicle Insurance $ 8,000 $ 8,000 Insurance for on -road vehicles 530007 Public Officials Insurance $ 500 $ 500 Insurance through VML or VACO pools 530008 General Liability Ins. $ 9,000 $ 9,000 Coverage for all facilities & property 540010 Rent of Equipment $ 5,280 $ 6,500 Rental of Miscellaneous Equipment Heavy Equipment Emergency Equipment 550001 Travel - Mileage $ 500 $ 500 Use of personal vehicles for RVRA business, staff, and Board Members 550520 Dinner Meetings - $ 3,500 $ 4,500 Monthly Board meetings, dinners & Luncheons luncheons associated with RVRA 550040 Travel and Lodging, $ 18,000 $ 24,400 Conference registrations; $ 6,000 Conference, Training SWANA, VML, legal and Education confemces Subsitance & Lodging $ 10,000 Operator training for $ 8,400 hazardous materials, certifications & educations 560001 Contributions $ 402,000 $ 657,000 Payments per contract to: Roanoke County $ 350,000 Roanoke City $ 150,000 Salem City $ 150,000 Town of Vinton $ 5,000 Volunteer fire and rescue $ 2,000 2017 -2018 BUDGET 20 1 1 1 1 1 1 F 1 l u f-% -n-CD A 7FTNTr' 21 STS ANDFILL 2,500 $ 1500 1,000 $ 1,000 1,000 $ 11000 150,000 $ 352,000 2019 -2018 BUDGET OPFR ATING 22 MON Lion dues: [A, �r annual fees --$45,()0 1, CAR CC FEE $11,000 'S icils, folders, etc% pies p equipment nputers is & medicine inning & sanitation pment & Fees cles, mowers, etc. 7ment and vehicles, itenance parts & Lent and vehicles $ 10,725 misc. $ 11500 $ 11,500 2017 -2018 BUDGE 1 t 1 1 1 ll.T M A TIITAT!' 23 3117 -2818 BUDGET STS LANDFILL $ 6,150 $ 37A50 $ 500 $ 500 $ 7,500 $ 10,500 $ 650 $ 750 $ 1500 $ 500 $ 500 $ 3,000 $ 40,000 $ 180,000 $ 12,000 $ 40,000 $ $ $ 2,600 1,939 2,424 $ $ $ 3,900 3,152 3,939 3117 -2818 BUDGET 1 1 1 1 1 24 MON and manuals rs, salt for roads, Js, seed, mulch zeding slopes, fill iscellaneous as replacements & ms for all facilities s, etc. itares 1.25% 2019 -2018 BUDGET f, /la " A'IrT-XT/ - 1 25 FCTS STS LANDFILL 5,000 $ 5,000 $ 67,500 5,000 $ 5,000 $ 67,500 3,225,651 $ 740,319 $1,786,043 40,321 $ 9,254 $ 16,076 3,265,971 $ 749,573 $1,302,118 2017 -2018 BURG CAPITAL 26 ION 2011- 2018EUDGEr V.11.v Resource Authonty 2017 -2018 BUDGET _ ._.,_„_..nae_.._o e..n w RESERVES 27 iSTIFICATION quired by State 'ederal Regulations ise Smith Gap fill 7 Acres eplacement of maent per iment replacement iule. mdwater xtion fund per permit. per local permit . met /property per local permit . rent fund is luate based on cipated sales. future construction he landfill ineering for Phase maintenance and ,rovements to the tines. hang, Carpet, and ,unexpected expenses I for tipping fee bilization 2017 -2018 BUDGET Roanoke Valley Res-ume Authority DESCRIPTION JUSTIFICATION DEPOSIT ADMIN RESERVES TCFS STS LANDFILL - CODE FY17 -18 C946 Landfill Closure As required by State $ 250,000 $ - $ 10,000 $ 10,000 $ 230,000 9209 and Federal regulations to close Smith Gap Regional Landfill For replacement of $1,400,000 $ 42,500 $ 447,967 $ 327,414 $ 582,118 0947 Equipment 9210 Reserve Fund equipment per equipment replacement schedule. C847 Groundwater Groundwater $ $ $ $ 9211 Protection Fund protection fund per local permit. C847 Landfill Host As per local permit. $ 10,000 $ - $ $ 10,000 9212 Community intranet /property Improvement Fund C847 Proper Ty Value As per local permit. $ - $ $ $ 9213 Protection Current fund is adequate based on anticipated sales. C848 Future Site Fox future construction $ 700,000 $ - $ _ $ - $ 700,000 9214 Development of the landfill C848 Capital For maintenance and 9215 Improvement improvements to the Fund facilities. C840 Contingency For unexpected expense $ - $ $ $ 9201 Reserve and for tipping fee Fund stabilization $ 2,360,000 $ 42,500 $ 457,967 $ 337,414 $1,522,118 TOTAL RESERVE FUNDS 2017 -2018 BUDGET RM 1 I� v,no., uo.nume Authority 2017 -2018 BUDGET Roanoke Valley Resource Authority TIPPING FEE BREAKDOWN ALL OPERATIONS CATEGORY ADMIN TCTS STS LANDFILL TOTAL PERCENT ?ERSONNEL $ 706,997 $ 856,952 $ 489,018 $ 809,314 $ 2,862,282 22% DPERATIONS $ 1,093,220 $ 3,265,971 $ 749,573 $ 1,302,118 $ 6,410,883 49% DEPOSITS AND $ 42,500 $ 457,967 $ 337,414 $ 1,522,118 $ 2,360,000 18 RESERVES DEBT SERVICE $ 1,412,185 0 $ _ $ - $ 1,412,185 11% TOTAL $ 3,254,902 $ 4,580,891 $ 1,576,006 $ 3,633,551 $ 13,045,350 100% PERCENTAGE 25% 35% 12% 28% 100% TRANSPORTATION ANDFILL TCTS STS TOTAL PERCENT - $ 2,698,439 $ 377,089 $ 3,075,528 24% 160,500 $ - $ - $ 160,500 1% FTLAND 19,230 $ - $ - $ 19,230 0% 179,730 $ 2,698,439 $ 377,089 $ 3,255,258 25% 1% 21% 3% 25% Required Tipping Fee Municipal $ 49.5 per ton Comm ercial $ 59.5 per ton 201- 20188UDGET 29 Recommended Budget Presentation FY 2017 -2018 o2p-n t3ne�ii�q Monday, April 17, 2017 The Vision The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, grow, play and prosper. City of Roanoke Priorities Assure a desirable region where judicial needs are met and citizens feel safe in their community. Safety Enhance Roanoke's exceptional vitality as an attractive, diverse, culturally inclusive, vibrant and active city in which to live, learn, work and play. Maintain and build quality infrastructure that supports healthy residential neighborhoods, successful commercial areas, and accessible public facilities and amenities. Livability 1 Ed Goo Cultivate a thriving business environment and innovative workforce opportunities to ensure the prosperity of our community, recognizing our role in both the regional and global economies. Foster an environment for lifelong learning which encompasses cradle to career and beyond through shared services and community involvement. Infrastructure Government Provide exceptional, yet cost competitive government Human services that are collaborative, $eNiCeS transparent, responsive, and nnovative. Foster a caring community that utilizes an equitable, regional, and collaborative approach to encourage preventative measures, intervention services, and self - sufficiency while providing a s social safety net for citizens. FY 2017 -2018 Budget • Recommended budget is balanced and meets the priorities established by City Council • Budget totals - $282,785,000 — Key Budget Highlights: • Reduces budget by $4.1 million, including 22 unfunded and 1 eliminated position • Modifies levels of some services • Includes limited funding for inflationary cost increases and strategic investments in Economy, Human Services, Infrastructure and compensation • Includes the implementation of a Solid Waste fee to protect against risk of revenue contraction during the fiscal year Revenue Estimate by Major Category — FY 2018 Sales Tax Other Revenue fax FY 2018 Revenue Estimate Real Estate Tax Personal Property Tax Other General Property Taxes Sub -Total General Property Taxes Sales Tax Prepared Food and Beverage Tax Business License Tax Transient Occupancy Tax Other Local Taxes Sub -Total Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money /Property Health and Welfare Funding from Commonwealth Other Funding from Federal and State Charges for Services Internal Services Other Revenues Total General Fund Revenues $ 81,000,000 $ 82,200,000 $ 0410312017 $Growth/ %Growth/ FY 17 0310612017 Revised (Decline) From (Decline) Adopted Estimate Estimate Adopted Adopted 114,528,000 116,013, 000 $ 81,000,000 $ 82,200,000 $ 82,200,000 $ 1,200,000 1.5% 22,800,000 22,800,000 22,800,000 0 0.0% 10,728,000 11,013,000 11,013,000 285,000 2.7% 114,528,000 116,013, 000 116,013,000 1,485,000 1.3% 22,000,000 20,100,000 20,100,000 (1,900,000) (8.6 %) 16,000,000 16,218,000 16,218,000 218,000 1.4% 13,621,000 12,500,000 12,500,000 (1,121,000) (8.2 %) 4,600,000 4,150,000 4,300,000 (300,000) (6.5 %) 25,185,000 24,851,000 24,851,000 (334,000) (1.3 %) 81,406,000 77,819,000 77,969,000 (3,437,000) (4.2 %) 1,147,000 911,000 911,000 (236,000) (20.6 %) 1,284,000 1,027,000 1,027,000 (257,000) (20.0 %) 221,000 216,000 216,000 (5,000) (2.3 %) 29,999,000 28,874,000 30,659,000 660,000 2.29/ 40,864,000 41,641,000 41,641,000 777,000 1.9% 8,183,000 8,212,000 9,512,000 1,329,000 16.2% 2,832,000 3,348,000 4,198,000 1,366,000 48.2% 628,000 639,000 639,000 11,000 1.8% $ 281,092,000 $ 278,700,000 $ 282,785,000 $ 1,693,000 0.6% • Excluding Real Estate, local Tax Revenue contraction of $3.4 million from FY 17 Adopted Budget • Includes Solid Waste Fee revenue of $1.3 million e Priority Allocations Economy Education !nt iServices 257,614 FY 2018 Funding for Roanoke City Public Schools is $79,592,200, a decrease of $810,600 based on projected local tax performance. Budget Reductions to Balance Juvenile Residential Detention Fire - -1 Peak -Time Unit - Firefighter /EMT -Fire Inspections (part -time) Police — -2 Sworn Positions -2 Crime Analysts Sheriff - -2 Deputy Positions -5 Unfunded Deputy Positions E911— 2 Telecommunicator Positions A Signs and Pavement Markings Budget Reductions to Balance Infrastructure (continued) Alley Maintenance (12% decrease) Bridge Rehabilitation Sidewalk Maintenance /Repairs Capital Building Maintenance (partial) Budget Reductions to Balance (continued) Livability Community Sustainability Programming Code Enforcement- - Demolitions - Weeds, Trash, Graffiti Abatement, Other Planning and Urban Design Services Operational Costs Neighborhood Improvement Grants Parks — Porta Jons and Temp Wages Pools, Athletic Field Maintenance, Youth Development Programs Library— Books, materials, subscriptions Budget Reductions to Balance Good Government continued Senior Accountant Position Lean /Six Sigma Coordinator Position Senior Collector Position Advertising, Administrative Supplies, Expendable Equipment, Marketing, Training & Development Bank Charges Employee Development Employee Safety Programs & Wearing Apparel Legislative Liaison Services Business Meals & Travel , Admin. Supplies, Food, Advertising, Records Management, Postage Health Fair Budget Reductions to Balance (continued) Human Services DSS Administration — Administrative Staff (2), Operational Costs VIEW Purchased Services Emergency Relief Family Services Division —Adult Services Purchased Services Children Services Act VJCCCA —Counselor 1 (2) DSS — Child Care Quality Initiative DSS— Benefit Program Specialists (6) Budget Reductions to Balance (continued) Education Economy Reserved Allocations Training & Development, Postage, Business Meals & Travel, Internal Printing Library - Youth Activities Youth Services Initiative (partial) Marketing & Promotion, Training and Development, other Fleet Capital (partial) Technology Capital (partial) Base Restorations - $3.2 million Good Government Legislative Liaison Senior Tax Compliance Administrator Real Estate Appraiser Employee Development Livability Youth Sporting Events security Library Electricity Waste Management for Physically & Topographically Challenged Small Brush Pile collection Human Services Travelers Aid Social Services - Family Services FTEs (10), Administration FTEs (2), Security Services, Cremation Services, CSA Infrastructure Street Paving Safety Fire -EMS Peak Time Unit (1), Fire Training Captain, Fire Inspections (partial), REMS Police Sworn Positions (8), Police Accreditation Sheriff Deputy Positions (8) Reserved Allocations Fleet Replacement Capital Funding Technology Capital Funding Supplementals - $4.5 million Economy Performance Agreements Good Government Registrar Operating Support Treasurer Postage Risk Management Insurance cost increase Human Services HAT Grant Match increase Family Services Specialists (4) Resource Parent Training position (1) Infrastructure Street Paving Stormwater fees for City properties Safety Fire Training Police VSTOP & VDVVF Grant Match Sheriff — medical contract increase Outside Agencies Blue Ridge Behavioral Healthcare (70% of requested amount) RCACP Roanoke Valley Broadband Authority Roanoke Valley Greenway Commission RVTV Roanoke Valley Transportation Planning Organization Service District Taxes Supplementals (continued) Outside Agencies (continued) Reserved Allocations Roanoke Valley - Alleghany Regional Commission Virginia Municipal League Medical rate increase (Dec -June) Dental rate increase (Dec -June) Retirement rate increase Line of Duty Act Contingency 1.75% compensation increase One -Time Funding Jefferson Center (5th of 5) Virginia Museum of Transportation (5th of 5) Arts Endowment Percent for Art Grant Match Capital Project Contingency TOTAL $100,000 100,000 125,000 50,400 100,000 519,482 $994,882 City of Roanoke Residential Solid Waste Management Services • Weekly Trash Collection • Weekly Physically & Topographically Challenged Service • Weekly Curbside Recycling Collection • Weekly Brush /Bulk Collection • Bagged Leaf Collection • Collection Inspections • Collection Call Center Recommended Solid Waste Fees • Rates: — $8 /month for single family — $16 /month for multi - family — $12 /month for commercial /institutional /non- residentia — Elderly and Disabled qualified residents — rate reduction of $3 /month • Effective date of: 01/01/2018 • Billing Frequency: Semi Annual Solid Waste Fee Comparison Collection Alexandria Semiannual: 151 half $164; 2nd half $168.50 Bristol $3.00 per week Buena Vista $17.00 per month Charlottesville (implemented Decal: from $94.50 to $283.50 annually based on fee in 1992) container sizes (32 gal, 50 gal, 64 gal, and 96 gal.) Colonial Heights $26.50 per 2 month period Covington $15.00 per month Danville (fee in place since at $16.50 per month least 1999) Emporia $20.50 per month Franklin $39.74 per month Fredericksburg $31.50 per month; $25.20 for townhouses Galax $8.00 per month Hampton (implemented fee in $11.63/wk w /discount to $5.88/wk if household 1992) recycles; for FY18, fees may increase to $12.20 and $6.10, respectively Solid Waste Fee Comparison Harrisonburg $25.00 per month Hopewell $20.65 per month Lynchburg (fee in place since Annual decal: $40 for 32 gallon cart; $80 for 64 1993) gallon cart Manassas $25.03 per month for detached home; $26.34 for townhouse /mobile home Manassas Park $14.63 per month Martinsville (fee has been in $18.50 per month place for at least 20 yrs) Newport News (fee has been $5.64 per week for 60 gallon container; $7.05 in place for at least 20 yrs) per week for 90 gallon container Norfolk $27.28 per month Norton $12 per month Petersburg $12 per month Poquoson Varies Portsmouth (fee in place since $33.36 per month Solid Waste Fee Comparison .,.: (cities) Collection Fee Radford $17 per month Richmond (fee has been in place for at least 10 yrs) Salem (fee has been in place for at least 20 yrs; current fee in place since FY15) Staunton (fee has been in place for at least 20 yrs) Suffolk Virginia Beach Waynesboro Winchester (implemented fee in June 2014) Currently $20 per month but Mayor is recommending increase to $22.50 per month as part of FY18 budget proposal $7.00 per month $15.00 per month $17.50 per month $21.36 per month $14.50 per month $5.00 per month Solid Waste Fee Comparison Amherst $4.50 per month Arlington $232.60 per year Bland $36 per quarter Chesterfield $2 per bag or 32 gallon can Fairfax $28.75 per month Giles $13.75 per month Grayson $3.00 per week Henrico $15.00 per month Pulaski $13.00 per month York $18.50 per can Solid Waste Fee Comparison Abingdon $10.00 per month Amherst $5.75 per month Appalachia $10.00 per month Big Stone Gap $10.00 per month Blacksburg $22.20 per cart Blackstone $10.00 per month Bluefield $11.40 per month Boydton $10.00 in town; $15.00 out of town per month Bridgewater $15.48 per month Broadway $15.48 per month Buchanan $13.00 per month Cape Charles $12.57 per month Solid Waste Fee Comparison Cedar Bluff $10.00 per month Chase City $8.00 per month Chatham $12.00 per month Cheriton $18.00 per month Chilhowie $11.00 inside corp. limits; $13.00 outside per month Christiansburg $17.00 per month Clarksville $18.00 bi- monthly Clintwood $7.00 per month Courtland $3.00 per month Crewe $15.00 per month Culpeper $2.00 per month Dayton $17.45 per month Solid Waste Fee Comparison V Collection Fee Dublin $10.00 per month Edinburg $9.50 per month Farmville $10.00 per month Front Royal $12.00 for 32 gallon can; $13.75 for 96 gallon can Gate City $10.00 per month Glade Spring $7.00 per month Gretna $12.44 bi- monthly Grundy $8.00 per month Honaker $10.00 per month Kenbridge $14.85 per month La Crosse $12.00 per month Lawrenceville $10.00 per month Solid Waste Fee Comparison Lebanon Luray Marion Montross New Market Onancock Orange Pennington Gap Pound Rocky Mount Rural Retreat Saint Paul $7.10 per month $8.75 per container per month $13.00 per month $12.50 per month $9.00 per month $24.00 annually $2.00 per month $4.50 per month $10.00 per month $4.98 per month $2.00 per month $8.50 per month Solid Waste Fee Comparison Saltville $13.00 per month South Hill $14.00 per month Stanley $12.50 - $14.50 per month Strasburg $8.39 per month Tappahannock $5.00 per month Tazewell $13.00 per month Timberville $24.00 bi- monthly Victoria $10.00 per month Wakefield $6.00 per month Waverly $6.00 per month West Point $20.00 per month Wise $12.00 per month Woodstock $8.00 per month Wytheville $50.00 annual decal; $1 per 13 gallon bag; $2 per 32 gallon bag Real Estate Tax Rates, Solid Waste Fees, and Utility Contribution Equivalent Rates Comparison 1.60 1.40 1.20 1.00 0.80 0.60 0.40 0.20 Norfolk Roanoke City Newport News Hampton Richmond Salem ■ Utility Contribution To GF Equivalent ■ Solid Waste Fee Equivalent Tax Rate ■ Real Estate Tax Rate 30 Recommended Amendment to the Transient Occupancy Tax • Currently, tax applies to establishments offering lodging for five or more persons at any one time. • It is recommended the code be amended to apply to homestay establishments and all bed and breakfast establishments. 5 Year Forecast ssum tion Percentage and Time Period O eratin Ex enditure Gro%- REVENUES AND EXPENDITURES in FY 19-22 Real Estate Tax Growth - 2% in FY 19 -22 Personal Property Tax Gro $350.0 Pre red Food and Bevem in FY 19 -22 II Other Revenue Growth in FY 19 -22 $300.0 N O CJ G N $250.0 $200.0 FY2017P FY2018E FY2019F FY2020F FY2021F FY2022F VARIANCE $- $- $(1.2) $(5.2) $(11.0) $(16.5) VAR BASE $277.4 $282.8 $288.6 $297.6 $308.4 $319.2 — REVENUE $277.4 $282.8 $287.5 $292.5 $297.4 $302.7 EXPENDITURES $277.4 $282.8 $288.6 $297.6 $308.4 $319.2 ssum tion Percentage and Time Period O eratin Ex enditure Gro%- 2% in FY 19 -22 Sala Increases in FY 19-22 Real Estate Tax Growth - 2% in FY 19 -22 Personal Property Tax Gro in FY 19 -22 Pre red Food and Bevem in FY 19 -22 II Other Revenue Growth in FY 19 -22 Parking Fee Adjustments Residential monthly rate $20 $25 Monthly rate at Campbell Garage $40 $45 Monthly rate at Gainsboro Garage $45 $50 Event Parking Fee at Elmwood Park Garage N/A $3 Early Bird Daily Rate Special at Campbell Garage $3 $4 Off Street Parking fines aligned to match On Street $10 $20 Monthly Parking Late Payment Fee $5 $10 Capital Project • Maintain Current Capital Assets • Bridge Renovation • Curb, Gutter and Sidewalk • Storm Drains Planning • Infrastructure Investment for Livability and Economic Development • Bridge Replacement • Curb, Gutter and Sidewalk • Streetscape Projects • Storm Drains • Civic Center • School Maintenance • Targeted Livability Investments • Parks and Recreation Master Plan • Libraries Investments made within parameters of debt policy. Debt Issuance Plan FY 2018 -2022 Project RCPS Bridge Renovation Library Master Plan P &R Master Plan CiNC Center Stormwater Management Curb, Gutter and Sidewalk Street Scapes Fire Facility Master Plan FIRE /EMS Airpacks 911 Center Street Improvements RCIT Improvements Passenger Rail Fleet Capital Replacements Technology Capital Total 2018 2019 2020 2021 2022 $ 12,700,000 $ 12,700,000 $ 5,000,000 $ 5,000,000 $ 51000,000 $ - - - 11,000,000 11,000,000 4,156,000 670,000 500,000 5,310,000 2,399,000 2,500,000 2,500,000 1,000,000 1,000,000 1,000,000 1,000,000 1,500,000 1,500,000 1,500,000 1,500,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 1,500,000 1,500,000 1, 500, 000 1, 500, 000 1,500,000 - 500,000 500,000 500,000 500,000 375,000 5,025,000 - - 645,000 1,400,000 - - - - - 7,500,000 - - - 700,000 - - - - 600,000 900,000 - - - - - - - 2,500,000 3,500,000 1,700,000 1,600,000 600,000 600,000 1,775,000 2,160,000 1,545,000 - - $ 32,206,000 $ 38,655,000 $ 15,145,000 $ 28,410,000 $ 28,644,000 $ Debt Service % of Expenditure Budgel 7.88% 8.16% 8.67% 8.100/0 8.37% Tota I 40,400,000 22,000,000 13,035,000 8,000,000 7,000,000 10,000,000 7,500,000 2,000,000 6,045,000 1,400, 000 7,500,000 700,000 1,500,000 2,500,000 8,000,000 5,480,000 iCKIr 86T$r ] 35 Budget Calendar • Budget Public Hearing — April 27, 2017 — 7:00 p.m. (Council Chamber) — General Fund, Real Estate, Solid Waste Fee, Varldrig • Council Briefing /Budget Study — May 1, 2017 — 9:00 a.m. (Council Chamber) • Budget Adoption — May 15, 2017 — 2:00 p.m. (Council Chamber) Barbara A. Dameron Director of Finance Roanoke, Virginia Dear Ms. Dameron: i am attaching copy of Budget Ordinance No. 40800- 041717 appropriating and de- appropriating funding from the Series 2017 Bonds to various capital projects, and amending and reordaining certain sections of the 2016 -2017 Stormwater Utility, Capital Projects, and School Capital Projects Funds. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, April 17, 2017; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, M C City Clerk Attachment PC: Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 R. Brian Townsend, Acting City Manager Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director, Management and Budget CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 ('hard. Awime, S. W., Roovl 456 Roanoke, Virginia 24011 -1536 (5X51-9 -35X1 Fat: ( -11X5 fox: (tkfa ) YII!1'lIAN14: M.MOON IU:1'NOIAIS.MNf 4: nunl: alerkm ronn5kera.gne 0(9 ('ity ('k-rk M ELIA E NI('('OY rhP,lly City ('lerk ('H('ITIA 1. Wtlbn, ( NJ(' April 18, 2017 nsxf,la,SneP „IY(,t,(Ierk Barbara A. Dameron Director of Finance Roanoke, Virginia Dear Ms. Dameron: i am attaching copy of Budget Ordinance No. 40800- 041717 appropriating and de- appropriating funding from the Series 2017 Bonds to various capital projects, and amending and reordaining certain sections of the 2016 -2017 Stormwater Utility, Capital Projects, and School Capital Projects Funds. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, April 17, 2017; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, M C City Clerk Attachment PC: Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 R. Brian Townsend, Acting City Manager Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director, Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA The 17th day of April, 2017. No. 40800- 041717. AN ORDINANCE to appropriate and de- appropriate funding from the Series 2017 Bonds to various capital projects, amending and reordaining certain sections of the 2016 -2017 Stormwater Utility, Capital Projects, and School Capital Projects Funds, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 Stormwater Utility, Capital Projects, and School Capital Projects Funds Appropriations be, and the same are hereby, added, amended, and reordained to read and provide as follows. Stormwater Utility Fund Appropriations ns Stormwater Improvements Revenues 03 -530- 3018 -9384 $ 1,620,000 General Obligation Bond Proceeds —Par 03- 110- 1234 -1042 General Obligation Bond Proceeds— 03 -110- 1234 -1046 1,540,000 Premium 80,000 CaDltal Projects Fund Appropriations Parks & Rec Master Plan — Phase II Streetscape Improvements 08 -530- 9473 -9344 FYI City -Wide Curb, Gutter, Sidewalk FYI 2,500,000 500,000 E -911 Facility 08- 530 - 9473 -9370 1,000,000 Bridge Renovations 08 -530- 9473 -9372 1,500,000 Street Improvements 08- 530 - 9473 -9383 8,050,000 Revenues 08 -530- 9473 -9386 3,500,000 General Obligation Bond Proceeds —Par General Obligation Bond 08 -110- 1234 -1042 Proceeds— Premium 08- 110 - 1234 -1046 16,225,000 825,000 School Capital Projects F a Appropriations Round Hill Expansion —Phase IV Crystal Spring HVAC Replacement 31- 060 -9474 -9387 RCPS Maintenance Upgrades 31- 060 - 9474.9388 3,650,000 31- 060 - 9474 -9389 1,000,000 Revenues 350,000 General Obligation Bond Proceeds —Par General Obligation Bond 31- 110 -1234 -1142 Proceeds— Premium 31- 110- 1234 -1149 4,755,000 245,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: I R�.+A. X I1 � 10,r Iznh4- U.., City Cler° . V G" CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 17, 2017 Subject: Appropriation of Proceeds from the Sale of Series 2017 General Obligation Public Improvement Bonds Background: On June 20, 2016, Council authorized the issuance of 2017 new money general obligation bonds in an amount not to exceed $28 million. The approved FY 2017 CIP at that time totaled $26,515,000. Subsequent to this authorizat is 2017 scheduling changes and a reprioritization of projects enabled the City to less than originally anticipated while focusing on higher priority projects. The 'original' issuance authorization is detailed below. On March 23, 2017, the City of Roanoke issued new money Bond Series 2017 (tax- exempt) in the amount of $23,670,000, the form of which bonds were approved by counsel for the City. The new money bond portion will be utilized to fund projects included in the City's approved Capital Improvement Plan (CIP). Funding was appropriated in advance of issuance for all of these projects and originally included new debt for the Library Master Plan. Subsequent to the appropriation, it was determined that the Library Master Plan could be funded by a reallocation of prior year issuances and required no additional debt to meet established plan goals. The projects are detailed in the 'final' issuance below. School Facilities Maintenance and Improvements Bridge Renovation Final $ 5,000,000 $ 05,000,0()0 Projects Library Master Plan 8,050,000 8,050,000 Parks and Recreation Master Plan 2,,000 Street Improvements 2,500,000 2,550000,000 Stormwater Management 3,500,000 3,500,000 Curb, Gutter, and Sidewalk Program 1,620,000 1,620,000 Streetscape Improvements 1,000,000 1,000,000 911 Center 500,000 500,000 1,500,000 1 500000 $ 23,670,000 $ 26,515,000 New money bond proceeds of $22.520 million are less than the projects to be funded of $23.670 million due to these bonds being issued at a premium. A bond issuance premium provides up front funds for the project and enables the amount of debt issuance to be reduced. This occurs when the market rate on the bonds is lower than the stated interest rate. Bond issuance premium of $1.3 million will therefore be appropriated toward project costs. The size of the issue, along with the City's reaffirmed AA+ rating from Fitch and Standard and Poor's, enabled the City of Roanoke to take advantage of low rates in a competitive bidding process in the municipal tax exempt market. The true interest cost for the 2017 new money was 2.99% with an average life of 12 years. At the time of Council appropriation, budget placeholder entries were made, enabling staff to maintain a proper record of appropriation of funds in advance of issuance. Upon sale of the bonds, it is now appropriate for a revenue estimate to be developed for proceeds from the sale of bonds and associated bond premium and adjust and remove the placeholder entries. Recommended Action: Adopt the accompanying budget ordinance to reflect the sale of Series 2017 Bonds. Sincerely, i 72 y BARBARA A. DAME ON Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Kathleen Jackson, Executive Director of Fiscal Services, RCPS CITY OF ROANOKE OFFICE OF '1'11E CITY CLERK 215 (IIIII'ei1 Avenue, S. W., Roam 456 Rnanuke, Virginia 241111 -1536 'I'clep6nve; (541)X5).2541 Far. (5411) X5) -1145 J,uunI: rIaa kln "In nnlmvngnv April 18, 2017 Cindy H. Poulton, Clerk Roanoke City School Board 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 Dear Ms. Poulton: ('1!( FI AA F. )1('( OY Repal( ('i1J ck, 1, ('F('NLIA'1'. WRRR, C'M(' Aelie0,a1 I)ven1p (-ib ['krk I am enclosing copy of Budget Ordinance No. 40801- 041717 appropriating funding from the Federal, Commonwealth and local grants for various educational programs, and amending and reordaining certain sections of 2016 -2017 School Grant Fund Appropriations. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, April 17, 2017; and is in full force and effect upon its passage. Sincerely, -Vqz" Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 R. Brian Townsend, Acting City Manager Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director, Management and Budget Barbara A. Dameron, Director of Finance °l/ IN 1111 COUNCIL OF I HE CITY OF ROANOKE, VIRGINIA Thr I /Ih day of AtrI1 1, 201'/. No. 401101- 04171.7. AN ORDINANCE to appropriate funding from the Federal, Cornmonwealth and local grants for various educational programs, amending and reordaining certain sections of the 2016 -2017 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Personal Services — Other Stipends Travel ConvarbunslEducad . d Travel ConventionslEdurchou Teachers Social Security Materials and Supplies Miscellaneous Field Trips Capital outlay Additions Machinery and Equipment Revenues Federal Grant Receipts Federal Grant Receipts State Grant Receipts LocaVOther Revenue Local /Other Revenue 302- 120- 0000- 0210 -113L- 61210- 41129 -3 -02 $ 2,500 302 - 140 -0000- 0390 -324L- 61210 - 455543 -03 5,000 302 - 140 -0000- 0400 -324L- 61210- 45554 -3 -03 5,000 302 - 160 -0000- 1304 -101L- 61100- 41121 -9 -07 7,750 302- 160 -0000- 1304 -101L- 61100- 42201 -9 -07 593 302- 160 -0000- 1304 -1D1L 61100- 46620 -9 -07 159 302 -203- 0000- 1000 -753L- 62130 - 45583 -0 -00 5,000 302 -251- 0000 - 0440 -745L- 64200- 48821 -0 -00 1,982 302 - 000 - 0000- 0000 -101L- 00000- 38002 -0-00 8,502 302 -000 - 0000 - 0000 -113L- 00000- 38027 -0 -00 2,500 302 - 000 -0000- 0000 -3241-- 00000- 32462 -0-00 10,000 302 - 000- OOOOA000-053L- 00000- 33808 -0 -00 5.000 302 -000- 0000 - 0000 -745L- 00000- 33815 -0 -00 1,982 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATT° T: �,.c„a city C:I ROANOKECITY PUBLIC SCHOOLS April 17, 2017 School Board Annette Lewis The Honorable Sherman P. Lea, Sr., Mayor chairman and Members of Roanoke City Council Lori E. Vaught Roanoke, VA 24011 Vice Chairman Dear Members of Council: stark K. Cathey William B. Hopkins, Jr. As a result of official School Board action on Tuesday, April 11, Laura D. Rottenborn 2017, the Board respectfully requests that City Council approve the LDuttk ria H. Smith Willis following appropriation requests: Dr. Rita D. Bishop New APDropriatlon5 Award $ 1,982.00 Superintendent Risk Management Grant 2016 -17 Cindy H. Poulton GEAR UP Virginia (GUV) Award $10,000.00 Clerk of the Board CooLSpeak: CoolTours 2016 -17 Excellence in Co- Teaching Initiative - Spring 2017 $ Foundation for Roanoke Valley 2016 -17 $ 5,000.00 Additional Award Revised Appropriations $ 8,501.84 Adult Education 2016 -17 On behalf of the School Board, thank you for your consideration. SiiincMerel�y,y, (J Cindy H. Poulton, Clerk pc: Dan Callaghan Rita D. Bishop City Manager's Office Kathleen Jackson Barbara Dameron Lori Ramey (w /details) Annette Lewis Meeting: April 17, 2017 Subject: School Board Appropriation Request Background: As the result of official Roanoke City School Board action at its April 11, 2017 meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The 2016 -17 Risk Management grant award of $1,982 from the Virginia Municipal League Insurance Programs ( VMLIP) is to assist risk management efforts and will be used to purchase signage warning of potential hazardous conditions on school property. The program will be reimbursed by the VMLIP and will end June 30, 2017. The 2016 -17 Gear Up Virginia grant award of $10,000 from the Commonwealth of Virginia is for the participation of Patrick Henry and William Fleming high schools in a regional and nationwide initiative to disseminate positive messaging on the importance of change and education. The program will be reimbursed by State funds and will end August 31, 2017. The 2017 Excellence in Co- Teaching Initiative grant award of $2,500 from the Disabilities Education Act, Part B, Section 611 provides funds for a professional development model promoting access to the general education curriculum for students with disabilities, recognizes outstanding co- teacher practices and provides opportunities to support teacher leaders. Breckinridge Middle School was selected to serve as a co- teaching demonstration site. The program will be reimbursed by Federal funds and will end July 30, 2017. The 2016 -17 Foundation for Roanoke Valley grant award of $5,000 from the Community Catalyst Funds is to enable Roanoke City Public School students to participate in the Salem Red Sox Education Day. The 2016 -17 Adult Basic Education program revised award of $8,502 aligns the appropriation with the final award amount. The program is reimbursed by Federal and Local funds and will end June 30, 2017. This is a continuing program. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Barbara A. Dameron Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS P. Steve Barnett, Assistant Superintendent for Operations, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS STEPHANIE M. MOON. CITY CLERK 215 CHURCH AVENUE, S SUITE 456 ROANOKE. VA 24011 The Roanoke Times Account Number Roanoke, Virginia 6007786 Affidavit of Publication ' +v. l.tWd tJE - tides [, Date April 07, 2017 Dale Category Description Ad Size Total Coal 04/13/2017 Any Virginia ROA NOTICE OF PUBLIC HEARING 4x 5 0 IN 936.60 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 04/07/2017 The First insertion being given ... 04/07/2017 Newspaper reference: 0000511573 Representative Sworn to and sub1c,ibetl before me this Friday, April 7, 2017 Nota NP. c r�tr�iir�er/ r State of Virginia MCE.IV City/County f Roanoke P•'• ty ty ��. NOTARY'' My Commission expires 20' Q:' PUBLIC 9 *' REG. aS32c64 3 MY COMMISSION THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU ��'k„� rJF NOTICE OF PUBLIC HEARING FOR ROANOKE CITY SCHOOL BOARD TRUSTEES Pursuant to Section 9 -24, Code of the City of Roanoke (1979), as amended, and Section 22.1 -29.1, Code of Virginia (1950), as amended, the Roanoke City Council will hold a public hearing to receive the views of citizens regarding appointment of Roanoke City School Board Trustees at its regular meeting on Monday, April 17, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. The candidates are Caren Pauline Coker - Jones, Anne -Paige Thomas Darby, Ruth Elizabeth (Beth) Deel, Jeanne Puckett Fishwick, William B. Hopkins, Jr., Elizabeth Cori Shields Jamison, Keysha Guthrie McNeil, and Joyce Watson Watkins. The City Council will elect and appoint two School Board Trustees for three - year terms of office, commencing July 1, 2017 and ending June 30, 2020, at a subsequent session of City Council in May 2017 or June 2017. If you are a person with a disability who needs accommodations for the public hearing, please contact the City Clerk's Office at (540) 853 -2541, by Wednesday, April 12, 2017, at 4:00 p.m. GIVEN under my hand this 4th day of April, 2017. Stephanie M. Moon Reynolds, MMC City Clerk F1�xt( V NOTICE OF PUBLIC HEARING FOR ROANOKE CITY SCHOOL BOARD TRUSTEES Pursuant to Section 9 -24, Code of the City of Roanoke (1979), as amended, and Section 22.1 -29.1, Code of Virginia (1950), as amended, the Roanoke City Council will hold a public hearing to receive the views of citizens regarding appointment of Roanoke City School Board Trustees at its regular meeting on Monday, April 17, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, 4" Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia. The candidates are Caren Pauline Coker - Jones, Anne -Paige Thomas Darby, Ruth Elizabeth (Beth) Deel, Jeanne Puckett Fishwick, William B. Hopkins, Jr., Elizabeth Cori Shields Jamison, Keysha Guthrie McNeil, and Joyce Watson Watkins. The City Council will elect and appoint two School Board Trustees for three -year terms of office, commencing July 1, 2017 and ending June 30, 2020, at a subsequent session of City Council in May 2017 or June 2017. If you are a person with a disability who needs accommodations for the public hearing, please contact the City Clerk's Office at (540) 853 -2541, by Wednesday, April 12, 2017, at 4:00 p.m. GIVEN under my hand this 4th day of April, 2017. Stephanie M. Moon Reynolds, MMC City Clerk NOTE TO PUBLISHER: Publish in full once in The Roanoke Times in the non - classified Virginia Section on Friday, April 7, 2017. BLOCK STYLE (HEADING FONT SIZE 16 AND BODY FONT SIZE 12) Send publisher's affidavit and bill to: Stephanie M. Moon Reynolds, MMC, City Clerk Room 456, Noel C. Taylor Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011 -1536 540/853 -2541 April 18, 2017 Robert P. Fralin, R. Fralin Companies, Inc. 2404 Electric Road, Suite B Roanoke, Virginia 24018 Dear Mr. Fralin: A public hearing was conducted by the Council of the City of Roanoke at a regular meeting held on Monday, April 17, 2017, regarding a request of R. Fralin Companies, Inc., to rezone property located at 0 Brandon Avenue, S.W., bearing Official Tax Map No. 1250801, from R -7, Residential Single - Family District, to MXPUD, Mixed Use Planned Unit Development District, subject to certain proffered conditions. On motion, duly seconded and adopted, the request was denied by a 0 -6. Sincerely, Stephanie M. Moon Reynolds, WC City Clerk PC: Marie H. Williams, 1021 Brandon Avenue, S. W., Roanoke, Virginia 24015 Everett Holdings, LLC, 2710 Richelieu Avenue, S. W., Roanoke, Virginia 24014 E. Glenn and Helen Bowman, 79 West Ridge Drive, Daleville, Virginia 24083 Nineteen Twenty Four Main, LLC, P. O. Box 7566, Roanoke, Virginia 24019 Dearing Property Management, LLC, P. O. Box 8632, Roanoke, Virginia 24014 VB Land, LLC, 36 W. Church Avenue, Roanoke, Virginia 24011 Mark L. and Diann R. Bateman, 922 Brandon Avenue, S. W., Roanoke, Virginia 24015 James J. O'Keeffe, 931 Oakwood Drive, S. W., Roanoke, Virginia 24015 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chm ell Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'relephml4: (540)x53 -2541 F.— (5411)953 -1145 K'I'LI'IIANIL N1, MOON RYYNOIDs, hIMC G omit: elerWri•roanokevagov CipK'Ierk (E('FLIA I:, hI('('OY Depnty City Ovi 1, (A('ELIA'1. WEBB, ('hl( A,,Ws .al 0111111 011 ('k. k April 18, 2017 Robert P. Fralin, R. Fralin Companies, Inc. 2404 Electric Road, Suite B Roanoke, Virginia 24018 Dear Mr. Fralin: A public hearing was conducted by the Council of the City of Roanoke at a regular meeting held on Monday, April 17, 2017, regarding a request of R. Fralin Companies, Inc., to rezone property located at 0 Brandon Avenue, S.W., bearing Official Tax Map No. 1250801, from R -7, Residential Single - Family District, to MXPUD, Mixed Use Planned Unit Development District, subject to certain proffered conditions. On motion, duly seconded and adopted, the request was denied by a 0 -6. Sincerely, Stephanie M. Moon Reynolds, WC City Clerk PC: Marie H. Williams, 1021 Brandon Avenue, S. W., Roanoke, Virginia 24015 Everett Holdings, LLC, 2710 Richelieu Avenue, S. W., Roanoke, Virginia 24014 E. Glenn and Helen Bowman, 79 West Ridge Drive, Daleville, Virginia 24083 Nineteen Twenty Four Main, LLC, P. O. Box 7566, Roanoke, Virginia 24019 Dearing Property Management, LLC, P. O. Box 8632, Roanoke, Virginia 24014 VB Land, LLC, 36 W. Church Avenue, Roanoke, Virginia 24011 Mark L. and Diann R. Bateman, 922 Brandon Avenue, S. W., Roanoke, Virginia 24015 James J. O'Keeffe, 931 Oakwood Drive, S. W., Roanoke, Virginia 24015 Robert P. Frain April 18, 2017 Page 2 PC: Walter L. and Meggan C. Derey, 939 Oakwood Drive, S. W., Roanoke, Virginia 24015 B & B Corner, LLC, P. O. Box 20985, Roanoke, Virginia 24018 Nancy W. Farthing, Trustees, 6558 Fairway Estates Drive, Roanoke, Virginia 24018 Stephanie Swecker Hedrick, 5374 Luwana Drive, Roanoke, Virginia 24018 Monica Stover, 1101 Oakwood Drive, S. W., Roanoke, Virginia 24015 David Charles Campbell Revocable Trust, 1043 Oakwood Drive, S. W., Roanoke, Virginia 24015 Catherine C. Greenberg, 1029 Oakwood Drive, S. W., Roanoke, Virginia 24015 William A. Corey, 1015 Oakwood Drive, S. W., Roanoke, Virginia 24015 R. Brian Townsend, Acting City Manager Daniel J. Callaghan, City Attorney Steve J. Talevi, Assistant City Attorney Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Ian Shaw, Agent, City Planning Commission Tina Carr, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA AN ORDINANCE to rezone certain property located at 0 (zero) Brandon Avenue, S.W., from R -7, Residential Single- Family District, to MXPUD, Mixed Use Planned Unit Development District, subject to certain conditions; and dispensing with the second reading of this ordinance by title. WHEREAS, R. Fratin Companies, Inc., has made application to the Council of the City of Roanoke, Virginia ( "City Council'), to have the property located at 0 (zero) Brandon Avenue, S.W., bearing Official Tax Map No. 1250801, rezoned from R -7, Residential Single - Family District, with conditions, to MXPUD, Mixed Use Planned Unit Development District, subject to certain conditions; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540. Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on April 17, 2017, after due and timely notice thereof as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Official Tax Map No. 1250801 located at 0 (zero) Brandon Avenue, S.W., be, and is hereby rezoned from R -7, Residential Single - Family District, with conditions, to MXPUD, Mixed Use Planned Unit Development District, subject to certain conditions, as set forth in the Zoning Amendment Amended Application No. 3 dated April 10, 2017. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. Rezone with pmfi ¢ - 0 Be= dondoe 2 STATEMENT OF CONFLICT OF INTEREST 1, Michelle L. Dykstra, state that I may have a personal interest in Agenda Item A.3 of the April 17, 2017 City Council Session commencing at 7:00 p.m., regarding the request of Fralin Companies, Inc. to rezone property located at 0 Brandon Avenue, S.W., Roanoke, Virginia, bearing Official tax Map No. 1250801 (Property) from R -7, Residential Single - Family District to MXPUD District, because the owner of the Property, VB Land, LLC (Owner), has retained the services of Hall and Associates, a real estate brokerage firm in Roanoke, Virginia. I hold an active real estate broker's license that is affiliated with Hall and Associates. I do not represent the Owner in this transaction, or any other transaction, and I have no interest in any fees or commissions in the transaction between the Owner and Hall and Associates. As required pursuant to Sections 2.2 -3112 A.3 and 2.2 -3114 G, Code of Virginia, I have disclosed (i) the transaction involved, (ii) that the Owner, as a party to this transaction, is a client of Hall and Associates, and (iii) that I do not personally represent or provide services to the Owner. 1 further state that I am able to participate in the transaction fairly, objectively, and in the public interest. Therefore, I will participate in the Agenda A. 3. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 171h day of April, 2017. 1.1I up= N "6Z C (Seal) Michelle L. Dykstra, Membe of Council 0 BRANDON REZONING (04/17/17) Thank you Mayor Lea and thank you to all the presenters here tonight and the concerned citizens that came out to speak to give us their thoughts regarding this rezoning. Being a developer, I certainly am pro economic development and I enjoy every ribbon cutting for a new and expanded business and I look forward to many to come, both private and governmental. And, 1 agree that there is a unique need for more residential accommodations, of all types. I have been involved with my share, as both a designer and as a developer. The need for more living units is certainly a good problem to have. More jobs coming, more millennials coming, the innovation corridor blooming. Roanoke is in a good spot. And being a civil engineer gives me an understanding of many the evaluation criteria associated with development and site planning, including traffic, grading, water quality and stormwater management. I have had the opportunity to listen tonight, listen to the presentations and public hearing at the planning commission, read dozens and dozens of emails, letters, Facebook postings and messages, face to face meetings with citizens, and I have reviewed the development plans. Additionally, I have walked the site from Brambleton to Brandon Lane and on both sides of Murry Run and discussed the project with other professionals in this field of practice. What I want to do now is present my findings and thoughts. 1. What I heard as a primary justification for this apartment project was its compatibility with the neighborhood plans. As we have heard, the intersections of Brambleton and Brandon and Main and Brandon are zoned Commercial Neighborhood, also known as a Neighborhood Village. Being that CN property is immediately adjacent 0 Brandon and since multi - family is compatible with a neighborhood village, then this R -7 zoned property would be suitable for rezoning. It is my belief that a neighborhood village involves much more than a collection of commercial establishments, otherwise at any corner in Roanoke, where commercial has sprouted up would be considered a neighborhood Village. To me, a neighborhood village for Roanoke is predominately an area that in its history was a thriving neighborhood village and we have many examples, some that thrive today and some that want and need to thrive. Our 2 best examples are Grandin Court and Crystal Spring. Those that were and can be again someday, include 11's NW corridor and Williamson Road and 10`s Street. What these neighborhood villages have in common are businesses that serve the immediate community, walkable neighborhoods, a good mix of community businesses, businesses that are adjacent to broad pedestrian ways and parking to the side or rear of the businesses, are pedestrian friendly and active and punctuated by adequate landscaping. 1 see little resemblance of a community village at this location. 2. The second justification for the rezoning was comparing a 54 apartment development to a 33 single family residential development and concluding that a single family development had the same net increase in traffic flow and more adversely affected traffic patterns on Brandon Avenue. That could be true, if 33 single family homes could actually fit on this property, and it might be true if a developer was reckless in their design approach. Having walked the site, l do not believe that this property cannot support 33 single family lots. Maximizing lots by using 7000 square foot lots is juxtaposed against a substantial waterway, flood zone, flood fringe, steep topography on each side of the creek, accessibility, riparian needs of the creek and unusually steep topography at the rear of the property. A responsible single family development of this property would be wide lots that went from Brandon to the rear yards of lots on Oakwood, with a single shared creek crossing and shared driveway regulated by a property owner's association and a single exit off of Brandon Lane with improved intersection traffic controls. This would limit the number of lots from around 7 to 10. Houses would be on the south side of the creek and well buffered from Brandon Avenue and compatible with Oakwood. 3. Regarding traffic, it is not disputed that this area is a difficult area at many times during the day and there is no formulated solution to alleviate an already congested traffic area. Although the left turning lane on Brandon provides a cue for stacking 3 vehicles entering the apartment project, it is interjecting an additional lane in an already very awkward and high traffic volume location. The difficulties of the traffic patterns for this project has resulted in only being able to exit east on to Brandon Avenue from the project, with no good solution to accommodate west bound traffic. The ideas of using Little Caesar's parking lot or interior neighborhood streets in not an adequate solution. The traffic problems have not been addressed. 4. About flooding and stormwater management of both quantity of water and water quality. Disturbing of at least 10000 square feet of land requires both, but neither has been discussed, other than saying that with the final design and review process, both would be addressed. Possibly? This property and proposed development absolutely maximizes the area between Murry Run and Brandon Avenue, with parking lots jammed up against the apartments and parking lots taken as close to the creek as possible. It is not known at this time what may be needed to make the grading work, but it is extremely tight and grades to Murry run are for the most part already very steep. When parking and building coverage is maximized, little land is left for rain gardens, detention areas, vegetative swales, etc., for control of water quality and quantity, relegating options to such things as below ground tanks and pipes or permeable pavement for quantity or green roofs for quality. Although a solution may be possible, it will be forced at best and not as effective as the current natural setting. The downstream conditions of Murry Run cannot be allowed to deteriorate further, where known flooding problems have persisted. 5. Murry Run is an impaired stream as defined by DEQ. This site disturbs more than 1 acre, therefore stream and wetland areas will need to be protected per State requirements. One such protection is a riparian buffer. Currently the site plan shows that riparian buffer as the paved parking lot for the apartments. Obviously that is not a riparian buffer. This section of impaired Murry Run will deteriorate further with this project, both during and after construction. Options may exist that would allow the elimination of this natural riparian buffer, by improvements elsewhere, but at what cost to Murry Run? 6. If there is not agreement with the design criteria discussed above, then we have the reality of a petition of 500 citizens that are asking that the rezoning not be allowed, along with the 4 surrounding Neighborhood Associations and the Neighborhood President's Council. 7. There is a third solution, with precedent in many locations across the City. That is to maintain the site in its natural state for the most part, but added improvements for a better riparian buffer, flood protection measures, greenways, and stream protection. This has occurred on Garden City Blvd., 10" Street NW and Lick Run and all along the Roanoke River. There is a reason this site has remained undeveloped for decades. The difficulties of development are the same items that create a degradation of flooding and stream water quality and place pressure on current traffic flows and congestion. There are many acceptable sites for apartment development in the City, but this is not one of them. Single family is the correct zoning, but better to be developed for what it is, a setting for Murry Run. Subject: Application by R. Fralin Companies, Inc., to rezone property located at 0 (zero) Brandon Avenue, S.W., bearing Tax No. 1250801, from R -7, Residential Single - Family District, to MXPUD, Mixed Use Planned Unit Development District. Recommendation The Planning Commission held a public hearing on Monday, April 10, 2017. By a vote of 5 - 0, with Commissioner Hale recusing himself due to a conflict of interest, the Commission recommended approval of the rezoning request, finding that the Amended Application No. 2, as amended at the hearing and subsequently submitted as Amended Application No. 3, is consistent with the City's Comprehensive Plan, applicable neighborhood plans, and Zoning Ordinance as the rezoning redevelops an underused site, balances the development potential of the site with the environment, and is sensitive to its relationship with the adjoining neighborhood. While the future land use plan of the Franklin Road /Colonial Avenue Plan identifies the property as single - family medium density, the context of the parcel is important. The property is located where two other neighborhood plans identify adjacent parcels for village center development. The comprehensive plan and neighborhood plans, by reference, recommend higher density residential uses within and near village centers. The existing village center context and recommended traditional development pattern provide a basis for supporting higher density residential on this parcel. Application Information Re uest Rezonin to Planned Unit Develo ment Owner: Dann Broach, VB Land, LLC A licant: Robert Fralin, R. Fralin Com anies Authorized A ent: Chris Burns, Balzer and Associates Inc. Cit Sta Person: Katharine Cra , Land Use and Urban Desi' n Planner Site Address /Location: 0 Brandon Avenue, S.W. O icial Tax Nos.: 1250801 Site Area: 7.56 acres Existing Zonin R -7, Residential Single-Family District Proposed Zoning. MXPUD, Mixed Use Planned Unit Development District Existing Land Use: Vacant Proposed Land Use: Multifamily dwellin s Neighborhood Plan: Franklin Road /Colonial Avenue Plan Specified Future Land Use: Single - Family Medium Density Filing Date: Original Application: December 23, 2016 Amended Application No. 1: March 06, 2017 Amended Application No. 2: March 17, 2017 Amended Application No. 3: April 11, 2017 Background The property at 0 Brandon Avenue, S.W., was platted as a 46 lot traditional subdivision in 1927, but never recorded and developed. However, the property had multiple buildings for many years. In 1958, 0.93 acres of the property was deeded to the City of Roanoke for a Brandon Avenue street widening project and two of the buildings were removed. The remaining building was razed in 1974. The property has remained vacant for over forty years. The property was rezoned from RS -3, Residential Single - Family District, to R -7, Residential Single - Family District, during the 2005 Comprehensive Rezoning of the City. Both district types were intended to provide principally medium density single - family development. In the winter of 2016, the applicant met with staff to discuss the possibility of amending the zoning of the property to permit multifamily dwellings. Since filing the original application on December 23, 2016, the applicant has presented the proposal to surrounding community members in three public meetings. He has requested continuances in order to provide more time to respond to feedback from neighbors, staff, and Planning Commissioners with two subsequent amended applications. Development Plan In a planned unit development district, all development must be in substantial conformance with the development plan, if approved, and other applicable standards of the zoning ordinance (e.g., landscaping and screening). Considerations Although officially listed as part of the Franklin Road /Colonial Avenue Plan area, the property is located at the intersection of several neighborhoods and serves as a gateway property. The adjoining neighborhood areas are Wasena and Greater Raleigh Court and the plans for these areas should be considered in the impacts of the rezoning request. Surrounding Zoning and Land Use: Compliance with the Zoning Ordinance: In a Planned Unit Development District, many of the dimensional regulations are defined by the PUD development plan. The proposed development plan displays the required information through graphics and text. Signage is regulated in the PUD district by what is specified on the development plan or is the same as CG when not specified by the development plan. No signage information is listed on the development plan; therefore, the regulation for the CG district would apply. The height, square footage, and permitted characteristics of signage in the CG District may not be appropriate within the context of the neighborhood commercial and residential areas surrounding the property. The future development of the property is subject to the development plan and the dimensional and development standards of the ordinance. The property is also located within the F, Floodplain Overlay District. As such, any development of the property must meet the floodplain management standards of that district. The property is also located within the RCC, River and Creek Corridors Overlay District. As such, development of the property must meet the riparian buffer standards of that district. No principal or accessory uses or structures shall be permitted within the area of the required riparian buffer, however, streets are permitted within the required riparian buffer area, provided no more Zoning District Land Use North RM -1, Residential Mixed Density Single- family dwellings, Vacant, District; CN, Commercial- Contractor or tradesman shop, and Neighborhood District; and RM -2, Multifamily dwellings Residential Mixed Density District South R -7, Residential Single - Family Single- family dwellings District East R -7, Residential Single - Family Single- family dwellings and vacant District West CN, Commercial- Neighborhood Personal service establishment; District Office, general and professional; Retail sales establishment; Eating establishment Compliance with the Zoning Ordinance: In a Planned Unit Development District, many of the dimensional regulations are defined by the PUD development plan. The proposed development plan displays the required information through graphics and text. Signage is regulated in the PUD district by what is specified on the development plan or is the same as CG when not specified by the development plan. No signage information is listed on the development plan; therefore, the regulation for the CG district would apply. The height, square footage, and permitted characteristics of signage in the CG District may not be appropriate within the context of the neighborhood commercial and residential areas surrounding the property. The future development of the property is subject to the development plan and the dimensional and development standards of the ordinance. The property is also located within the F, Floodplain Overlay District. As such, any development of the property must meet the floodplain management standards of that district. The property is also located within the RCC, River and Creek Corridors Overlay District. As such, development of the property must meet the riparian buffer standards of that district. No principal or accessory uses or structures shall be permitted within the area of the required riparian buffer, however, streets are permitted within the required riparian buffer area, provided no more land is disturbed than is necessary to provide for the desired installation or construction, all required permits have been issued, and any land disturbance activity complies with all erosion and sediment control requirements for the stabilization of disturbed areas to minimize negative effects on the quality of surface waters. Conformity with the Comprehensive Plan and Neighborhood Plan Vision 2001 -2020 recognizes the need for the development of higher density residential uses surrounding village center areas in a manner that reinforces the physical and social fabrics of the existing neighborhood. The currently vacant site is situated between two neighborhood commercial centers at the junction of three neighborhoods: Franklin /Colonial, Wasena, and Raleigh Court. The residential areas surrounding the neighborhood centers are all of higher densities than the property under consideration for rezoning, with the exception of the southern tip of the westernmost neighborhood commercial area. The areas to the north of Brandon Avenue are all of a higher density traditional neighborhood development pattern, while the most of area to the south of Brandon Avenue is a less dense early suburban development pattern. The area is comprised of residential, commercial, and vacant properties; many of which are within the floodplain. Relevant policies and action items in the comprehensive plan include: 3.111ousing and Neighborhoods Roanoke's neighborhoods should function as "villages," with downtown serving as the City's premier urban village. Higher densities of development should be concentrated around existing or planned mixed -use neighborhood commercial areas, with housing density decreasing away from the village center. Neighborhood parks, schools, and community centers should be maintained and improved. Neighborhood streets and streetscapes should encourage pedestrian activity and bicycle use. Streets and roads should encourage a compact urban form and not enable sprawl. NH P5. Housing Choice. The City will have a balanced, range of housing choices in all price ranges and design options that encourage social and economic diversity throughout the City. City Design Building location and design should be considered as important elements of the streetscape and should be used to define the street corridor as a public place, especially at major intersections. City Design Traditional neighborhoods o Traditional neighborhoods are characterized by medium -sized lots (5,000 -7,000 square feet); one and a half- or two -story houses; consistent building setbacks; and an interconnected grid of narrow, tree lined streets. These neighborhoods developed between the 1920s and 1940s as the streetcar system expanded outward. Traditional neighborhoods often feature churches, neighborhood schools, and small neighborhood commercial centers. o Design principles: • All streets should have sidewalks and should be lined with trees. On- street parking should be encouraged; driveways and garages should be located to the side or rear of buildings. • Neighborhood schools and commercial centers should be preserved. • Houses should be consistent in terms of front yard setback and bulk. Suburban neighborhoods o Suburban neighborhoods are characterized by large lots (greater than 7,000 square feet), a variety of housing sizes and styles, deep front yard setbacks, wide curvilinear streets, and prominent driveways and garages. These neighborhoods developed after World War II as dependency on the automobile increased. o Design principles: • New residential development should incorporate traditional neighborhood principles rather than suburban patterns. • Street improvements within suburban neighborhoods should focus on greater vehicular connection, pedestrian amenities, and reduction of pavement width. Village centers • Roanoke's traditional neighborhoods typically featured small commercial centers that allowed residents to live, work, and shop in a local setting. Village centers are characterized by a mixture of high - density uses, including neighborhood- oriented retail, office, and residential uses. Buildings are typically set close to the street and often adjoin each other; parking is located to the side or rear of principal buildings. • Design principles: • Higher- density residential development should be concentrated within and immediately adjacent to village centers; housing density should decrease with distance away from the village center. The Franklin Road /Colonial Avenue Plan recognizes the need to maintain the current residential densities, but speaks more specifically about large residential areas along Colonial and Franklin Roads than the area in which the particular parcel under consideration for rezoning is located. Relevant policies and action items in the neighborhood plan include: Residential Development Policies • Neighborhood Character: Older neighborhoods should retain their current residential character. • Zoning: Zoning should reinforce the existing character of neighborhoods. • New development: New development should be well - planned and use limited land resources wisely. Infrastructure Policies and Actions • Streetscapes: Streetscapes should be well maintained, attractive and functional for pedestrian, bicycle and motor traffic. • Curb, gutter and sidewalk Improvements: New developments and arterial and collector streets should have urban amenities such as sidewalks and curb and gutter and appropriate species of trees should also be planted along streetscapes. • Curb, gutter and sidewalk Improvements: Determine the need for improvements based on the following: • Arterial streets - all arterial streets should be equipped with curb, gutter and sidewalk. • Stormwater Management: Alleviate stormwater runoff as much as possible through alternatives to curb and gutter. The Wasena Neighborhood Plan encourages a continuation of the neighborhood's current residential mix of single - family, duplex, and multifamily structures in a manner that ensures new residential development is compatible with existing structures and maximizes the development potential of vacant properties. Relevant policies and action items in the neighborhood plan include: Community Design Policies • Development Model: Future development should follow the traditional neighborhood model prescribed by Vision 2001 -2020. • Implement village center zoning: Implement village center zoning to replace the current CN zoning in the Main Street village center, and the C -2 zoning on the southern end of Main Street. Residential Development Policies and Actions • Design and Orientation of Infill Housing: New housing should be compatible with the existing structures in design and scale. • Diversity of Housing Options: The diversity of housing that exists in the neighborhood should continue. • Orientation of Infill Housing: Amend the zoning ordinance to ensure that new residential development is compatible with existing structures in terms of setbacks and lot coverage, and to maximize the development potential of vacant properties and structures. • Diversity of Housing Options: Maintain a zoning district similar to the current RM -1 in residential areas in the update of the zoning ordinance. Infrastructure Policies and Actions o Streetscapes: Streetscapes should be well maintained, attractive and functional for pedestrian, bicycle and motor traffic, and traditional neighborhood streets should have urban amenities such as sidewalks and curb and gutter. Appropriate species of trees should also be planted along streetscapes. The Greater Raleigh Court Neighborhood Plan also seeks to maintain a range of housing options throughout the neighborhood. Relevant policies and action items in the neighborhood plan include: Community Design Policies o The neighborhood should retain its overall traditional character and development patterns. New development should.be compatible with the neighborhood, consistent with the design guidelines of Vision 2001 -2020, and use limited land resources efficiently. o Commercial and residential zoning districts should be defined to provide compatible transitions between land uses. Residential Development Policies and Actions • Maintain a range of housing options throughout the neighborhood. • Protect Greater Raleigh Court's traditional character and its property values, upholding the neighborhood's desirability as a place for families and individuals to live. • Infill development should be aesthetically and functionally compatible with the architecture and design of the surrounding development. • Protect the value of existing homes by ensuring that new residential development is compatible with the architectural character of the surrounding neighborhood. Infrastructure Policies and Actions o New developments and arterial and collector streets should have urban amenities such as sidewalks, curb and gutter. Appropriate species of trees should be planted as a part of such improvements. o Streetscapes should be well maintained, attractive and functional for pedestrian, bicycle and motor vehicle traffic. There is a conflict between the comprehensive and Franklin Road /Colonial Avenue Plan in that the neighborhood plan suggests that the future land use be single - family medium density, while the comprehensive plan states higher densities of development should be concentrated around existing or planned mixed -use neighborhood commercial areas, with housing density decreasing away from the village center. It also states that all new residential development is recommended to follow traditional neighborhood development patterns with no greater than medium sized (5 -7,000 square foot) lots. When there is a conflict in development at the edges and transitions between zoning districts, the architectural form (scale, roof form, entrance and windows, materials, and detailing) and placement of the buildings can be useful in reconciling the disparity. Therefore, although the location between two village center areas is appropriate for a higher density residential use than currently zoned, the redevelopment of a vacant or underused residential site must be done in a manner that reinforces the physical and social fabrics of the surrounding existing neighborhoods. The current development plan, while addressing most of the critical items of development pattern, leaves some items remaining to be addressed in terms of architectural form and signage to fully address the physical and social fabric of the neighborhood. Public Comment Summary Based on the high volume of public comment received on this application, the comments received are enclosed as Attachment A, as amended at the public hearing to include additional comments received through S:OOpm on April 7th. Some comments are general, do not like apartments, and are concerned about property value and crime. Other comments specific to development relate to traffic, the number of units, and the design of the buildings and site. See Attachment A Planning Commission Work Session (January 6 2017 and February 10 2017) The following items were discussed in the Planning Commission Work Session and should be addressed for compliance with City policy and ordinances. The density proposed is too large an increase around this village center area based on recommendations that this property should only be medium density residential density in the neighborhood plan; recommend density no greater than 36 dwelling units (current feasible density in R -7 is about 24 dwelling units, 54 are currently proposed) Traditional and suburban neighborhood infill should reflect traditional development pattern. The front yard setback is too small and should be increased to better reflect the surrounding neighborhood (aver. 32ft around intersection). The massing is too large and would be better in smaller buildings. See the City of Roanoke Residential Pattern Book for ideas on how this has been successfully dealt with in the past. Buildings should face the street with an entrance feature in lieu of a gap in building for an entry Transportation as shown in the current plan is not supportable. Access at the westernmost entrance must include a barrier on Brandon Avenue to preclude the left turn out and a westbound left turn lane to remove vehicles turning left into the development from the existing left turn lane for Brambleton. A channelized island in the entrance to preclude the left turn out will be insufficient. Public and private streets should have sidewalks and be lined with trees Add language regarding trees along Brandon and shrubs to screen parking areas Clarify conformity language The Applicant subsequently filed Amended Application No. 1 addressing the architectural form of the buildings. Planning Commission Work Session (March 10 201 7) The following items were discussed in the Planning Commission Work Session and should be addressed for compliance with City policy and ordinances. Density shown is an increase from the medium density recommendation in the neighborhood plan, but complies with the general recommendation in the comprehensive plan. (Based on staff calculations, current feasible density in R -7 is about 33 dwelling units, 54 are currently proposed) Traditional and suburban neighborhood infill should reflect a traditional development pattern. The front yard setback is small and would be better if increased to better reflect the surrounding neighborhood. There was substantial discussion regarding the importance of the buildings reflecting the form, scale, pattern of openings, and materials that are reflected in the development plan and included elevations. Clarify conformity language to state "Architectural requirements for building design shall be in substantial conformance with the...... And, remove the following statement "Materials or colors may differ based on owner's preference." Note "Existing trees to remain" on the parcel marked "Conserved Open Space ". The current development plan will be interpreted as follows: "The area with no built form shown on the plan may only be utilized for passive recreation areas. This means that although you may have walking trails, moveable picnic tables, and such in that area, no built structures would be allowed, including but not limited to a picnic shelter, pool, gazebo, lighting, etc." Therefore, if you want to have built structures as part of your amenities for the development, you need to show it on the development plan now. Public and private streets should have sidewalks and be lined with trees. Add additional trees along the northern side of the private street. Add symbols and language regarding trees and shrubs: Large deciduous trees shall be planted and maintained at 40' -0 "on center, Evergreen shrubs, a minimum of 18 inches in height at the time of planting, shall be planted and maintained every 2 -3 feet on center. • Include all perpendicular parking spaces directly off of the private street (behind Building A and C) in the private street parcel. • Revise note "Wooden guardrail or other physical barrier to be provided along the entire length of south side of private street or drive aisles." The Applicant subsequently provided traffic analysis data to fully address the concern regarding the effect on traffic. The applicant then filed Amended Application No.2 addressing the conservation area in the southern end of the property, recreation area in the center of the property, landscaping, and conformance language. Conclusions and Recommendations In analyzing the impact of the proposed development, a proposal is compared to what could be developed under the current zoning regulations, not the current situation of a vacant parcel. Some of the items that have been examined to compare what impact the property, if developed by right, would have on the surrounding area versus the development pattern proposed in the rezoning request are: density, building form, and traffic. These are the items that we repeatedly heard were important from the public as well. Density: As previously noted, the property is located at a junction between three neighborhoods immediately adjacent to two village center areas. The density of the proposed development is compatible for a higher density residential area transitioning from a village center to a single family residential area. The increase in density for the entirety of the parcel is relatively minor with proposed development providing approximately 6,100 square feet of lot area per dwelling unit in place of the currently required 7,000 square feet per dwelling unit. It is important to note that the properties just to the north of Brandon Avenue only require 3,500 square feet per dwelling unit. Building Form: However, although higher density residential areas are recommended in the comprehensive plan in such locations, they must be done in a manner that reinforces the physical and social fabrics of the surrounding existing neighborhoods. No specific guide for the design of multifamily building types exists in the comprehensive plan or neighborhood plan. Using rationals from our Urban Design Manual, Residential Pattern Book (completed in 2008) referenced in later neighborhood plans, Neighborhood Design Overlay District, and good planning practice, we compared the proposed development form to the by -right form allowed in the adjacent commercial neighborhood area and surrounding residential areas. 10 The development pattern in the form and massing of the proposed development is compatible for a higher density residential area transitioning from a village center to a single family residential area with a few noted exceptions. The front yard setback at eight feet is less than the minimum 20 feet required for the current R -7 District but greater than the zero foot setback allowed in the adjacent CN District. The setback is also sensitive to the desire to leave a buffer along Murray Run that traverses the center of the property. The side yard setback is five feet or greater as noted on the development plan in place of the three foot setback required for the current R -7 District and the zero foot setback allowed in the adjacent CN District. The height of the buildings at three stories is compatible with the majority of the two story dwellings within the existing neighborhood areas. Furthermore, the form of the buildings is broken down into modules with separate roof forms that are approximately 150 percent of the size of the single family dwellings that populate the traditional neighborhood north of the site. This size is an appropriate transition between the scale of buildings allowed in commercial neighborhood areas to the scale of buildings permitted in the surrounding residential areas. There is an easily recognizable and accessible primary entrance that faces Brandon Avenue. The ample window openings that are vertically and horizontally aligned are appropriate for the area as depicted on the front building elevations. The materials proposed for the first floor are structurally durable. And, the vehicular accommodations are to the rear and side of the buildings in a manner that respects the traditional residential neighborhood precedent. However, there is concern that the same level of windows, detailing, and materiality as shown on the front elevations be used on all four sides of the buildings. Traffic: The traffic engineering review includes an assessment of the traffic volume expected to be generated by potential development and the impact of that projected traffic volume on adjacent street traffic. The Institute of Transportation Engineers publishes the Trip Generation Manual, which is the national standard by which traffic volume projections are made for various types of land uses. In this case, a comparison is made between the by -right use of the property and the proposed use under the rezoning request. In examining the by- right -use of the property per the R -7 District, the zoning ordinance requires 7,000 square feet of lot area per lot. Any lands normally submerged underwater are not included in computing the allowable number of dwelling units for any lot. So, in looking at the property at 0 Brandon, 7.5639 acres, one must remove only the stream (area normally submerged under water) and any roadway improvements to access the rear of the property. The property area in the floodway and floodplain may be used to meet the minimum lot areas. Staff took a conservative look at the developable number of lots, by removing the entire floodway from the developable area for an approximation of 6.28 acres out of the floodway. We then looked at the percentage of roadway in the adjacent traditional neighborhood areas (15%) and removed it from the potentially developable area for 5.338 developable acres (70.67% of the overall site). That number divided by 7,000sf /lot equals 33.21 dwelling units. (Please note that this would lead to a development of the entirety of the parcel at a much lower density then recommended by the comprehensive plan at approximately I0,000sf per dwelling unit for the entirety of the parcel.) Therefore, with this conservative estimate, under the current zoning 33 lots with single family homes could be built on this property. And, this number could be higher if some of the floodway area was utilized for required lot square footage and the amount of property dedicated to roadway was reduced. Based on the lot frontage along Brandon, 13 of those lots could directly abut Brandon Avenue with pull -in, back -out driveways for each property as seen to the east along Brandon. Brandon Lane could then be developed for remaining access to the property area in the rear. Based on this determination that 33 single family homes could likely be constructed, a comparison can be made with the developer's proposal to construct 54 apartment units. Based on the guidelines included in the ITE Trip Generation Manual, single family homes generate approximately 9.52 trips per dwelling unit per weekday and approximately 1.0 trip per dwelling unit during the afternoon peak hour of the adjacent street. (The peak hour of the adjacent street is used so that an assessment can be made of the impacts on the adjacent street during its busiest time.) Apartments generate approximately 6.65 trips per dwelling unit per weekday and approximately 0.62 trips per dwelling unit during the afternoon peak hour of the adjacent street. In this case, construction of 33 single family homes would be expected to generate approximately 31 5 trips during each weekday and 33 trips during the afternoon peak hour. If the area was developed with 54 apartment units, these apartments would be expected to generate approximately 360 trips during each workday and 33 trips during the afternoon peak hour. The focus of traffic analyses is typically on the peak hour of traffic with the belief that if traffic can be accommodated during the peak hour, traffic can be accommodated during off peak periods. Afternoon peak hours generally carry more traffic than do morning peak hours. The Trip Generation Manual reflects this and projects fewer trips during the morning than the afternoon. Thus, the afternoon peak hour is the period of the day analyzed rather than the morning peak. The 45 additional daily trips projected for the apartment development are spread throughout the day and would not be expected to have any significant effect on adjacent street traffic. It is important to note that the 33 projected peak hour trips include vehicles both entering and leaving the site. According to the Manual, 65% of the vehicles during the peak hour or approximately 21 vehicles would be expected 12 to enter the site during the afternoon peak hour. Thirty five percent of the vehicles or approximately 12 vehicles would leave the site during the afternoon peak hour. Further and consistent with traffic patterns on Brandon Avenue, approximately 60% of the traffic during the afternoon peak is headed west along Brandon. Accordingly, 60% of the entering vehicles in the afternoon or approximately 13 westbound vehicles would be expected to turn left into the site. The remaining eight vehicles would turn right into the site heading east. Thus, the primary concern from a traffic standpoint is how to address the 13 vehicles expected to turn left into the site during the afternoon peak hour. Sufficient pavement width exists today in Brandon Avenue to reallocate that space and include a separate left turn lane into the site. In the westbound direction on Brandon, the existing through lane along Brandon and the existing left turn lane to Brambleton Avenue will remain. An additional left turn lane will be provided to accommodate vehicles turning left into the site. The two eastbound through lanes on Brandon Avenue will also remain and will be relocated slightly to the south to provide space for the new westbound left turn lane. The left turn lane into the site provides space for entering vehicles to move out of the left turn lane for Brambleton Avenue. Gaps in eastbound traffic are available and will allow left turning vehicles to cross the eastbound traffic lanes and enter the site. In summary, the traffic that is expected to be generated by the proposed development is approximately the same as the traffic that would be expected if the property was developed according to conservative estimates based on the current R -7 district zoning. The proposed development has the added benefit of fewer entrances /exits onto Brandon and the addition of a protected turn lane to mitigate impacts to traffic operations along Brandon Avenue. Other Items: It is also important to note that the tree canopy coverage as proposed (over 36 percent based on the conserved open space parcel alone) far exceeds the coverage that would be required under the current zoning district of 20 percent. And that allowing the dwelling units to all be placed on the northern side of Murray Run provides for the large natural area to the south of Murray Run to be preserved and allows a place for the possible future greenway along the waterway. Overall, the proposed development is appropriate for this parcel adjacent to two village centers and across the street from higher mixed density residential. Notwithstanding the apparent conflict with the future land use designation of the parcel, staff believes that the location is appropriate for higher- density residential development. The comprehensive plan clearly recommends higher density within and near village centers. Neighborhood plans, either explicitly or by reference, have advocated this development pattern over many years because of the symbiotic relationship created by proximity. This consistent message, reinforced in most neighborhood plans, is a compelling reason to support higher density on this parcel because of its proximity to existing village 13 center development. The two noted exceptions to the compatibility with the surrounding neighborhoods are that the same level of windows, detailing, and materiality as shown on the front elevations be used on all four sides of the buildings and that signage be appropriate for the site's relationship to the surrounding residential area. Planning Commission Public Hearing (April 12 2017) Sharon Burnham, 901 Oakwood Drive, stated that she has concerns about traffic, the inconsistency of the size and scale of the development with the surrounding neighborhood, and that people already use her private driveway (that connects the public Oakwood Drive to the private Oakwood Drive that extends from the private road named Brandon Lane off of 23" Street) as a cut - through and will do so more if the development occurs. She noted that the undeveloped street shown on the development plan should be named Sherwood Extension in place of Brandon Lane. Dian Tapscott, 1019 Sherwood, stated that she is Vice - President of Wasena Neighborhood Forum and that the neighborhood voted unanimously against it. She stated that this is a horrible place to put apartments with no left turn. She stated that the proposed garden -style apartments with breezeways and no security are not what young professionals want and they would be forced to walk to Towers with their back to traffic. She stated that the adjoining commercial areas are not neighborhood centers as there are no sidewalks there. She stated that the entire forest will come down and urban heat will be a concern with the proposed development. She stated that Raleigh Court Neighborhood, Grandin Court Neighborhood, and the President's Council of the Roanoke Valley Neighborhood Associations all voted against it. She suggested the developer build the apartments at Colonial Green. Sara Lukens, 908 Howbert Street, stated that she moved to Roanoke as one of the young professionals coming to Roanoke to work as a data scientist at GE because she loves it here. She stated the explanation from the traffic engineer seemed much more sound than that published in the newspaper and that she would defer to his concerns. She stated that she does not want to speak for or against this, but about missing information in making the bridge between young professionals and market research. She questioned why young professionals would want to live here at this cost. She stated that no safe access exists to the greenway, downtown, or bikeshare and that more information and analysis is needed. Carol Mayberry, 2614 Oak Hill Lane, stated that she loves the area because of nature and trees. She stated that when working for Carilion for 16 years, most people came here because they loved the Blue Ridge Mountains and hiking. She stated that she would like to see this area as a greenway and with the increased pollution many cities are planting trees and shrubs. She stated that she is concerned with stormwater pollution if the area is not kept green. She stated 14 that her second concern is traffic, not in the evening, but in the morning between 6:30am and 9:OOam and in the afternoon at 3:OOpm. She requested that traffic at those times be addressed and that the City keep Roanoke green. Susan Martin, acting president of Raleigh Court Neighborhood Association, stated that she represents the members who are mostly opposed, with 3 or 4 members who are in favor of the development. Mim Young, 1809 Westover Avenue SW, stated that this is not her neighborhood, but is her community and that she is part of the Save The Woodlands Committee and that she is against the project. She stated that the neighborhood plans had visioning and input from the community and show what should be here. She stated that the community knows when something does not fit the character of the neighborhood. She stated that the only traffic problems in Roanoke City are at Elm and here and questioned if this development would make traffic here worse. She stated that the creek floods in the backyards of people further downstream and questioned if this development would make it worse. She stated that neighborhoods should retain their charm and that although density is popular now, this will define the neighborhood and not neighborhood charm Ann Sauls, 1206 Kerns Avenue SW, stated that traffic is impossible in the morning as she sits through three cycles of the light trying to turn left from Main Street to Brandon. She stated that the City promotes green space and waterways, but that the developer has said he will buy and develop the property for either this or single family houses by right. She stated that Murray Run is an important waterway in the neighborhood and contributes to the Roanoke River. She closed with the saying "Only when the last tree has been cut, the last fish been caught, and the last river poisoned, will we realize that we cannot eat money." David Charles Campbell, 1043 Oakwood Drive SW, stated that he is appreciative of staff and all he has learned about due process and systems of how this has come about. He stated that Oakwood Drive is one of Roanoke's best kept secrets and that one hundred years ago City Fathers set aside green space as points of punctuation for rest and repose for the community. He stated that he has several concerns including: clear absence of detailed review process, details regarding the buffer zone on the south side of Murray Run, the stream itself, and the absence for detail in the process even here today. He stated that he knows of no young professional who can pay 900 to 1200 dollars per month or would choose this apartment eight feet from the sidewalk on Brandon Avenue with 16- 20,000 cars per day. He stated that realistically young people are moving to South County and towards Floyd County, not to the center of town. Sheila Sexton, 1657 Brandon Avenue, stated that every house has its own character in their neighborhood and is not a cookie cutter development. She stated that as a mother of two young professionals that this is not the kind of 15 housing they choose to live in. She stated that they do not want any more multifamily development as these two projects will drive more traffic by her home and that it is already a traffic nightmare. She stated that traffic will increase from this and the proposed apartments at Shenandoah Life and that she is opposed purely from a traffic perspective. Walt Derey, 939 Oakwood Drive SW, stated that traffic is his main concern. He stated that development of the backside, where a steep slope exists may not be feasible for our comparison, even if it is possible. He stated that if the developer balances the fill onsite, then there will be a four to eight foot drop -off in elevation from Brandon Avenue and that it will not look like the proposed elevations. He stated that power lines exist on the site and trees will have to be cut back. He questioned how the stormwater into Murray Run will be dealt with as there is flooding on both ends of the property after hard rain. He stated that after a hard rain on Brandon Avenue that one of the lanes is not even open and that traffic stacking will be adversely affected by those things. Martha Good, 936 Oakwood Drive SW, dittoed what had already been said about green spaces and noted that the City itself added a green roof to the municipal building downtown. She stated that Oakwood Drive is one way in and one way out and that people take Persinger and Colonial instead to avoid the backup at Brandon. She stated that with the growth at VWCC and Towers Mall that the traffic backs up and it is hard to get out of the neighborhood. She stated that people on Oakwood have made huge investments and that her biggest fear is in five to ten years that there will be empty apartment buildings. Barbara Duerk, 2607 Rosalind Avenue, stated that "What is good is not always right, what is right is not always good." She stated that she is concerned based on her and her family's travels through this intersection. She stated that the property is not contiguous to a village center. She stated that the sidewalk would need to be enlarged to create a multi -use opportunity to move people and pets through the area connecting the greenway. She stated that a 1997 study showed that connections of green pearls along Murray Run were important. She stated that Murray Run does need to be a part of storm water mitigation. She stated that because of the backup and the time spent at this intersection that this intersection needs to be remodeled into a roundabout. She stated this area does need to be developed, but should be developed responsibly. John Harlow, 1024 Oakwood Drive SW, stated that analysis aside, traffic as right out only is a concern as drivers are going to have to turn around to go the opposite way. He stated that we have more than a one percent chance of back up with this because we already do. He stated that the Planning Commission is the safety net and that the City must look at the bigger picture including Shenandoah Life. He stated that we all must go through here and it is going to be an issue. He stated that this is an exceptional project as it is a project of exceptions to make it work, with the cutting back of setbacks, mostly hill, 16 floodplain, river, and development along the front. He stated that "If it doesn't fit, you cannot permit." Freeda Cathcart, 2516 Sweetbrier Avenue SW, stated that the Grandin Court Neighborhood Association and President's Council unanimously voted against this rezoning because neighborhoods care if you change the zoning against the neighborhood plans. She stated that there are valid concerns about the floodplain and pollution that would wash downstream if that happened. She stated that they have a great neighborhood at Colonial Green, near Ogden road, that would be the appropriate place for apartments. She stated that young professionals grow into middle age people with kids and want single family homes. She stated that there are benefits to trees within a community and smart growth. Bill Foster, 1916 Sheffield Road SW, stated that he has lived here for 41 years and that traffic does not get better. He stated that he hears the squeal of tires almost every day at the Sherwood/ Main and Brandon /Brambleton intersection. He questioned if Shenandoah does develop, what would happen with traffic at this intersection. He stated that flooding along Murray Run happens once or twice a summer with Lakewood Park flooding into Brandon Avenue and a swamp down at the other end. He questioned what would happen down there with this development. He stated that he loves the proposed development, but not there due to the traffic and the flood zone. Richard Tremaine, 1010 Winona Avenue SW, stated that he is new to the area, not as a young professional, but as an old professional. He stated that he has fresh eyes and a different perspective and shoe the location as he walks to the parks, Downtown, and the shopping center. He stated that the proposed apartment residents are never going to walk to the Tap Room in the town center in Wasena as there is no crosswalk to cross Brandon Avenue. He stated that people are not going to walk to Kroger or the adjacent village center areas as it is not a walking neighborhood. He stated that rezoning is only done to foster and forward a comprehensive plan. He stated that density is good for walkable town centers, but that this is not the case for this proposal. He said the development looks good, but not in this location. He stated that he has owned rental property, but that this is just the wrong spot and the wrong reason to rezone. Adele Carliss, Raleigh Court, stated that she purchased her home because of the beautiful, historic neighborhood with greenery that is a safe place for children to grow up. She stated that the proposed plan for traffic is flawed. She stated that 1.5 parking spaces per dwelling unit is reasonable, but does not understand where the 33 trips per peak hour came from. She stated that people in the apartments will have two cars and that there is not even going to be enough parking spaces for them. She questioned that if left hand turns are not allowed out of the apartments then how would the people go to Patrick Henry, Grandin Village, and stores on Brandon without cutting through Raleigh 17 Court on the narrow Sherwood Avenue by the school zone at Wasena Elementary with children loading buses and playing on the playground. Kathy Greenberg spoke for Ginger Morris of 2625 Oak Hill Lane SW. She stated that 5.3 acres were used in the calculation for development to achieve 33 single family homes. She stated that the proposed apartments use only 3.3 acres of the parcel creating a feeling of crowdedness. She noted that the by right development of 3.3 acres is 24 single family houses. She noted that 53% of people in the City of Roanoke own their own home while 60% own their own home in the Commonwealth of Virginia. She noted that homeownership in the City has declined 14.97% in the last four years. She noted that the designation of village center is arbitrary as it is not pedestrian friendly with no sidewalks. E Duane Howard, 1221 6th Street SE, stated that future traffic does not match traffic studies, but always exceeds it. He stated that he is concerned about more traffic, people cutting through the neighborhood by the school, a lack of parking spaces for the development, the inclusion of visitors in traffic counts, the number of trips coming and going, and another increased traffic point. He stated that he was born on Welton Avenue, knows the area, and hopes the Commission listens to the concerns of the residents. Kirsten Dooley, 1921 Main Street, came to the podium, but made no comment. Constance Corey, 1015 Oakwood Drive SW, came to the podium, but made no comment. Monica Stover, 1 101 Oakwood Drive SW, stated that she just moved there in January and represents the young professionals spoken of today. She stated that the proposed development would have kept her from purchasing her home. She stated that these apartments would not attract young professionals. She stated that there may be future vacancy due to local job losses and questioned what would happen if the apartments do not rent. Commissioners, the applicant, and staff discussed: how the site could be developed by right with at least 33 single family dwellings with multiple access points and the impacts on the surrounding area, how fill would be used to bring the buildings up to street level as shown on the site plan, how an area is left for a possible future greenway development by the City on the southern side of Murray Run, how stormwater regulations would regulate stormwater from the proposed development, how floodplain regulations would be met by elevating buildings above the 100 year floodplain, the analysis of traffic from the proposed development and the impact from it on the surrounding neighborhoods, whether a possible development of Shenandoah Life should affect this rezoning decision, the feasibility of a roundabout in this location, whether subsidized housing is being proposed here, the feasibility of 33 and more dwelling units in a by -right development, the appropriateness of higher density residential development immediately adjacent to village center areas in up this location, the appropriateness of the architectural form of the buildings in a transition area between a village center and surrounding single family dwellings, the streetscape along the frontage of this property and how it links to surrounding properties. Of particular importance to the Commissioners were: the target market for the apartments; the proposed architecture of the buildings, the substantial conformity of what will be developed to the development plans and elevations; the elevation of the ground floor of the buildings matching the adjoining sidewalk at street level along Brandon Avenue as is depicted in the development plan and elevation drawings by the absence of retaining walls on the plans and noted by the developer in his presentation of fill on the parts of the site as needed to achieve this; the preservation of the steep slope on the southern end of the parcel as undeveloped with the existing trees to remain; the lesser impact on traffic of the proposed development than would occur through the by -right development; the streetscape of the six foot planting strip with large deciduous trees, five foot sidewalk, and eight foot front yard setback; and an adequate number of parking spaces for the proposed dwelling units. Commissioner Katz stated that after studying the site and thinking about the options for the property as only by right development or what is proposed (and not requiring an owner to donate their property to the public with no development), understanding from experts that traffic will be approximately the same with fewer access points with the proposed development, for these reasons she plans to support the application. Commissioner Russell stated that after working on this project for months, Fralin Company has done a great job changing the architecture and the preservation of the woodlands to the south of Murray Run. He stated that the only options are by -right development of single family homes with driveways and roads or the proposed multifamily development project, and not the City taking over this green space by eminent domain. He stated that the whole thing goes back to the traffic issue in an area where traffic is not good and which is better for the City. He stated that his decision in how to vote will be based on what is best for the City. Commissioner Atwood stated that this is a difficult decision that has been studied at many meetings and not lightly or easily made. She stated that Mr. Fralin has repeatedly returned to address the concerns presented. Commissioner Penn thanked everyone for participating in the process. She stated that the comprehensive plan is the guiding document that will guide her vote. Commissioner Smith stated that this is a tough decision and thanked everyone for their participation. He stated that he has to look at the facts and numbers, Roanoke is growing and the City has a great comprehensive plan that 19 accommodates that future growth. He stated staff has done a great job putting all of this information together and for all of these reasons he will be voting to move this on to City Council with a positive recommendation. J44, James Smith, Vic -Chair City Planning Commission Attachment A: "Attachment A, as amended at the Planning Commission Public Hearing, to include public comment received through 5:00 P.M. on Friday, April 7, 2017. (Planning Commissioners received for consideration.) c: Chris Morrill, City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Danny Broach, VB Land, LLC Robert Fralin, R. Fralin Companies, Inc. Chris Burns, Balzer and Associates Inc. 00 Z15 church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Paz: (540) 853 -1230 Date: Apr 10, 2017 ❑ Rezoning, Not Otherwise Listed ❑ Rezoning, Conditional PLANNING BUILDING 8 DEVELOPME Lick Here lo Print Submi0 d Number. Amended Application No.3 ❑x Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District ^91 Address: 10 Brandon Avenue, SW Official Tax Nola).: ❑ Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay Dishid Existing Base Zoning: Q With Conditions (If multiple zones, please manually enter an disbicts.) R -7, Residential Single- Family ❑ wN1 rut Conditions Ordinance No(s).for Existing Condition(Ifapplicable): Wa Requested Zoning: XPUD, Mixed Use Planned Uni 2U With Conditions Proposed ❑ Without Conditions Land Use: Dwelling, Multifamily Name: VB Land, LLC Phone Number. +1 (336) 905.897fi Address: 36 W. Church Ave. Roanoke, VA 24011 E -Mail: dbmach @bmbanking.com Property Owners Signature: I Name: R. Fralln Companies, Inc Phone Number. +1 (540) 2oq -4z47 Address' 4 EIerJ�f� �, mite B Roanoke, VA 24018 E -Mail: rhalln @frecorp.com Name: (Balzer and Associates Inc Uo Mr. Chris Bums —� Phone Number. +1(540) 77z -95e0 Address: 1208 Corporate Circle Roanoke, Va 24018 ` E -Mail: mums@balzer.cc .Ld;L6 t Au0wrized Agent's Signature : Department of Planning, Building and Development Room 188, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Fax: (540) 853 -1230 Date: Apr 10, 2017 ❑ Rezoning, Not ONervdse Listed ❑ Rezoning, Conditional ROANOKE Clik Hereto Print Submittal Number: Ame nded Apphcatlon No .3 ❑ Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan x Rezoning to Planned Unit Development ❑ ❑ Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District 1 Address: 0 Brandon Avenue, SW Official Tax No(s).: 1 1250801 Existing Base Zoning: With Conditions (If multiple zones, please manually enter all districts.) R -7, Residential Single - Family ❑ Without Conditions Ordinance No(s). for Existing Conditions (if applicable): N/A Requested Zoning'. MXPUD, Mixed USe Planned Unl With Conditions Proposed Dwelling, MultHamily ❑ Without Conditions land Use: Name: VB Land, LLC � phone Number. +t (336) 905 -8916 W. Church Ave. Roanoke, VA 24011 E -Mail: dbroach�bncbanking.com Name: JR. Fralin Companies, Inc. ] Phone Number. +1 (540) 204 -4247 Address: 2404 Electric Road, Suite B Roanoke, VA 24018 E -Mail: rfralin @frecorp.<om Appllcam S Signature: Name: Balzer and Associates Inc. CIO Mr. Chris Burns Phone Number: +i 1540) 772 -9580 Address: 1208 Corporate Circle Roanoke, Va 24018 E -Mail: cburns�balzeccc Authorized Agent's Signature: F Written narrative explaining the reason for the request. r Metes and bounds description, if applicable. r Traffic impact analysis. r Concept plan. r Proffered conditions, if applicable. F Required fee. 'An electronic copy of this application and checklist can be found at w .manokeva.govlpbd by selec6ng'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. R. FRALIN COMPANIES, INC. REZONING REQUEST NARRATIVE: This request is being made on behalf of R. Fralin Companies, Inc. (contract purchaser) to rezone Tax Parcel 1250801 from R -7 (Residential Single- Family) to MXPUD (Mixed Use Planned Unit Development District) to allow for multi- family development on the property. The total acreage being rezoned is 7.56 acres + / -. The property is currently vacant with an existing creek, Murray Run, crossing the property. This rezoning request allows for the development of the property as residential, multi - family. The attached Development Plan (EX -A) and site rendering (EX -B) show the layout of the proposed improvements on the site. The proposed development includes four new multi - family buildings, with a total of 54 dwelling units. The development plan concentrates the proposed building and parking improvements along the public right -of -way of Brandon Avenue. This allows the balance of the site, including the existing creek, to remain in its current condition. The Conserved Open Space Parcel, consisting of approximately 2.75 acres, will be preserved as conserved open space and the elevation changes afforded by the existing topography will act to further buffer the project from the surrounding neighborhood. The proposed buildings are three stories tall and will be located along the frontage of Brandon Avenue. The community parking area will be primarily located behind the buildings. The buildings will be accessible from the public right -of- -way and from the interior parking area. Conceptual perspective views of two buildings are provided in the rezoning package as Exhibits C and D. The buildings have been located and designed with an architectural quality to provide a positive and inviting community while maintaining an appropriate scale for this area. This design hierarchy will provide an appropriate transition between the commercial property to the west and the residential property to the east. The architectural designs of the proposed buildings have been shown to provide appropriate building patterns, materials, and styles to ensure an attractive development that complements the surrounding community. Entry features and sidewalk connections are shown for each building to improve the streetscape and pedestrian connectivity along Brandon Avenue. The site will be accessed via two proposed entrances on Brandon Avenue. The first entrance will be a right -in, right -out, left -in only entrance on the western side of the property. Left -out movements will not be allowed at this location in order to enhance the safety of the entrance and to maintain traffic flow along Brandon Avenue. A dedicated left turn lane will be constructed to separate vehicular traffic accessing the development from traffic accessing Brambleton Avenue further to the west. The second entrance will be a right -in, right -out only entrance on the eastern side of the property. Left turns in and out are physically restricted by the existing traffic median. Pedestrian accommodations are provided along Brandon Avenue and throughout die proposed development through the provision of sidewalks and street trees that provide connectivity between the buildings, parking areas, and the adjacent public street. This project is consistent with the goals and initiatives outlined in the Comprehensive Plan. According to the Comprehensive Plan, "higher densities of development should be concentrated around existing or planned mixed -use neighborhood commercial areas, with housing densities decreasing away from the village center." The proposed project creates a positive transitional use between the existing neighborhood commercial uses to the west and single - family residential properties to the east. On behalf of R. Fralin Companies, Inc., we are requesting approval of this application for rezoning. This project will allow a previously vacant and undeveloped site to be improved with a compatible and site - sensitive design, while providing the community with needed and desired housing options. I� - ii la ",NDONAVENOE i I I A � ry _t v V8 i .. c. Mx =uo II - • m - AO- Iqq � M1��1 WF f I a' m" BRANDON AVENUE APARTMENTS aim EXHIBIT B - MASTERPLAN RENDERING R. F RA L I N � N of ON AVENUE VEANA . ACOM I'AN IE� P4ANNERS- ARCHITECTS• ENGINEII 511PVEYOPS IVI /V V LJ m (Wj77a.zm. .MI—.n N Brandon Ave Apartments EXHIBIT D ,ems 18 -Unit Conceptual Perspective "° " ZONING DISTRICT MAP 0 Brandon Ave SW Official Tax Parcel: 1250801 ®Area to be Rezoned Zoning AD Airport Dev CG. CommerciapGeneral CLS. CommeraaKarge Site CN. CommerclaMeighloothood - D- Downtown 1 -1. Light lndustdal 1 -2. Heavy lndustdal - IN. Instit.bonal ® INPUD. Instflul -one] Planned Unit Dev - IPUD. Industrial Planned Unit Dev MX Mood Use O MXPUD. Mixed Use Planned Unit Dev RA2. Res S`ngle -FamAy R -3. Res Single.Fam'y R -5, Res Single- Fam'.y R -]. Res SingleFamiy RA Res - Agricultural RM -1. Res Mixed Density Rhi Res M -xed Density Rai Res Mulnlam,y - ROS. Recreation and Open Space - UF. Urban Flex r rCondl,.nal 20 ^''ng + NN x 0 100 200 Feet ��// r-0 -! i S o m � a = � C Q m V �/ Oa: 1260107 ° o o ° ° v .NELTOp -4VEtt •� 1- ti °WtNOa OR 4VE ^ 0004 VE c p aRANDONyAV£ - �Oi��•��►iidii•�i� •i�0 Res Single Family O'dKWOOD DR v ti ° ° � n n`O ° a � o e :moo i `ado '0 1250901 1J� The Roanoke Times Account Number add z:- Roanoke, Virginia Be: % Nd y 6011439 Affidavit of Publication Date (:I I V OF ROANOKE - PDV April 04, 2017 Alln T,. M Can STEPHANIE MOON, CITY CLERK 215 CHURCH AVE, SW, SUITE 456 ROANOKE. VA 24011 Date Category Description j�Id�X N Ad Size Total Cast 04/1012017 Legal Notices PUBLIC HEARING NOTICE Any public hosirigs advertised h, 1 x 203 L 1,921 36 Publisher of the Roanoke Times 1, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the Slate of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 03128,04104]2017 The First insertion being given ... 0312812017 Newspaper reference: 0000506093 I MUM 12 V DMA I = F-1 - =-- Sworn to and subscribed before me this Tuesday. April 4, 2017 THIS IS NOT'Atilt. YrLEASE PAY FROM INVOICE. THANK YOU j�Id�X N P¢,u�wur,:r<y,. �� —E STgr ';PG�MCi+ivE,I�52 `s> Notary Pu State of Virginia FIGSnanoN"r' City/County of Roanoke II My Commission expires L J049023Ipr +i `MY 'T I� -. I0 E'Oie RV pOF� THIS IS NOT'Atilt. YrLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any pubge lwaangs advedlsed beret, Will be held it the city Council Charter, fob llr the Ronne 450. Noel C. Taylor Ma""pal Bantling, 315 Church Ali 'a,- SW.. Remanoke. VtRair. Any wpplkalithez Plait e Tvallahle for u VII'w In Boldhiry o6 D6eepmen office list floor, R om 166 215 church Ave rnur, SW. ROn Vi gle la The City of Raanole Planning Commission will Fuld public hearings on Apol 10, 2011, at 1:30 pm., or as s the matters may be Ford, to moAder them oplimerens: son..[, �tl to hymn, a port In Pubhe property al x591 1916 Street S.E., NO beatings, onikialtoT re onee l the property ap0 anal anal rolrirL and R45, eer mutations and group 111119: m clap. assembly and v Ferrara. transportatilut onaland urec old al lotion; utility ud and aa... dwin wdh a assume, denfily atone tlarea 9 out mp"square feet id slant. The reedy plan and It era the creel, for at arlian and school use t does not Of this den5ib. The .posed use of der pollen of the .per,arizeidateiseminaarly ( acirties, "hatlnn by R. From Companies. I, to rezone properly Insured at 0 rem Barren Avenar, 5. W., hearing Ix No 115 1 room R-7. Residential oteFamily 6PArat In sl limo Use Planned Unit Development Plant. looked to the Development Ian that slan ices location of burning, no af.trocture, ,Ito a toss and uniting dengn. The eland u ategor he permIB,d In M%PUD Include esiu Vial: accommodations and top Wing: commercial', wa [using and dotoilthre assembly and ,tear n Yenfa"111.11 Irtanstmrtions',, etionty. an"'colhral, and accessory, xih d m tlensily of mil jw0111ng nnIt pet 1,800 Se(uaee fort of of area. The comprehensive plan design e density rThe moposletl use is uo01lnmI ItsI "fact. Application by the City of Rmmoke to rezone phepery located a1R3660 Blue offecal Hill, Village Drive. N.E., and 3661 Blue. HMIs Village Drive, N.E., bearing official Ta respeoNVe19 sImmn R,12, Resid6e0ntial .¢bid W CC Fit Dinner. for me and "alto Womole gnod the land r M oil In the CG District and does not divgnate zunnI, of uv�.,un No As 'if., nsr Is proposed at this time Allassalon by the 1111 ofROanoke N armed the Ofllrml zeroing Map to does nut central lining or hens,✓. No spedflc use A pmpimd at his time, anted the bO ical IFFIfFIN Map to a reran e properly located at 5401 1 11 . smn Broad N.E. bearing .Poch. �_. ..... u.. 1 44 (ram R -11. entente. anu Therom gone The land nd use i the cis District arm, or be pI osed at Tina M. Cmc Secretary, City Planning Commission City Council will hold pubbc hearings on the afinesatrl spp6,irralz on April ......7, of 1:00 pm.. er az soon as the matters may be heard. Any person aoy speoa o a ore di to sooner nort ht'he City Clerkseofrce at (340) 853 -1541 al least file days prior to he ,,hetluled heart,,,. Siector, M. Moan Reynolds. MMC. City Clerk Title City of Roanoke Board of Zoning appnais will hold public manage oa April IE. NIl, at I p. in ., or as soon as the matters may be heard to recite these 1111hootems Appllrrlion by Wesley D. Atkins for property located At 2907 moorgatnn ,mainland , NW., bearing Comeal Tax No. 3080810, Zanetl RM -1, Residential Mfxed Ishii FOUR% for a special ueptn pmmanl tosontIm 562411, (19119), a' C. amended Lito of fabllsh kc homeslay s a AmAwallon by Robert Ellis far motors located at 5131 Hiltlehrand Road NW., 5133 Hildebrand Road. Will. and 5135 Hildebrand Road, N W.. bearing Ohcial Tax Nos 3200136 2200133, antl ZID0ZZ6, mspectively, zoned CG. Commercia48eneral entries, with conditions, for A special exception code of the cty too Realize' ((1979), as amended to expand hours of creation Far an ouhoor flea market on till property. Application by V,i Properties, LLC, far property located At 11 Walnut Avenue 5. W., and 1313 Clarke Avenue. SW., bearing Official Tax Not 1031116 and 103111], 11,1911 UNITY, Zoned 0. Oewnlew. Olstrlcl, tar a special exception moment to Sedit, 362 315, Zoning, Code at he City of Roanoke. (1919), a5 Violated, to allow a (4111 lhmugh facility abotlhig a olodentlal district, eo the properly. Tina M. Carr. Secretary. City Boartl of Zoning Appeals (506093) PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in the Planning, Building, & Development office, first floor, Room 166, 215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold public hearings on April 10, 2017, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by Roanoke City Public Schools to rezone a portion of the property at 502 14th Street, S.E., bearing Official Tax No. 4310101. The application is to rezone the property from IN, Institutional District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District. The land use categories permitted in the INPUT) District include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for recreation and school use, but does not specify density. The proposed use of this portion of the property remains educational facilities, elementary/middle /secondary. Application by R. Fralin Companies, Inc., to rezone property located at 0 (zero) Brandon Avenue, S.W., bearing Tax No. 1250801, from R -79 Residential Single - Family District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property single family, medium density. The proposed use is multifamily residential. Application by the City of Roanoke to amend the official Zoning Map to rezone property located at 3660 Blue Hills Village Drive, N.E., and 3661 Blue Hills Village Drive, N.E., bearing Official Tax Map Nos. 7160123 and 7160122, respectively, from R -12, Residential Single - Family District, to CG, Commercial- General District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CG District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility, agricultural; and accessory. 'file comprehensive plan does not designate zoning or density. No specific use is proposed at this time. Application by the City of Roanoke to amend the Official Zoning Map to rezone properly located at 5345 Williamson Road, N.E., bearing Otllcial Tax Map No. 2200243, from R -12, Residential Single- Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CLS District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time. Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 5401 Williamson Road, N.E., bearing Official Tax Map No. 2200244, from R -12, Residential Single- Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CLS District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time. Tina M. Can-, Secretary, City Planning Commission City Council will hold public hearings on the aforesaid applications on April 17, 2017, at 7:00 p.m., or as soon as the matters may be heard. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled hearings. Stephanie M. Moon Reynolds, MMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold public hearings on April 12, 2017, at 1:00 p.m., or as soon as the matters may be heard, to consider these applications: Application by Wesley D. Atkins for property located at 2907 Huntington Boulevard, N.W., bearing Official Tax No. 2080810, zoned RM -1, Residential Mixed Density District, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to establish a homestay. Application by Robert Ellis for property located at 5131 Hildebrand Road, N.W., 5133 Hildebrand Road, N.W., and 5135 Hildebrand Road, N.W., bearing Official Tax Nos. 2200234, 2200233, and 2200226, respectively, zoned CG, Commercial- General District, with conditions, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to expand hours of operation for an outdoor flea market on the property. Application by Veejay Properties, LLC, for property located at 12 Walnut Avenue, S.W., and 1313 Clarke Avenue, S.W., bearing Official Tax Nos. 1031716 and 1031717, respectively, zoned D, Downtown District, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to allow a drive - through facility, abutting a residential district, on the property. Tina M Carr, Secretary, City Board of Zoning Appeals Please publish in newspaper on Tuesday, March 28, 2017, and Tuesday, April 4, 2017. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Board of Zoning Appeals Secretary to the Planning Commission Planning Coordinator Planning. Building & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1330 tina. Carr @ro anokeva. gov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 Chris Burns Balzer and Associates, Inc. 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Burns: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of R. Fralin Companies, Inc., to rezone property located at 0 Brandon Avenue, S. W., bearing Official Tax Map No. 1250801, from R -7, Residential Single - Family District, to MXPUD, Mixed Use Planned Unit Development District, subject to certain proffered conditions. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva gov, under "Roanoke Planning Commission News', following its meeting on April 10. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, rn �y Stephanie M. Moon Reynolds, MMC City Clerk Enclosure c: Robert P. Frain, R. Frain Companies, Inc., 2404 Electric Road, Suite B, Roanoke, Virginia 24018 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Ronnoke, Virginia 24011 -1536 "felepkonc (540)853 -2541 Fax: (541)853 -1145 S1 E141ANIE M. MOON REYNOLDS, MM( E -n ail: elerk(,,roarmk,a.,e By (lark CE( FAA F. M('COY Depaty City Clerk March 29, 2017 CECELIA T. WEBB, CMC A0o,ti,l Deputy City Clerk Chris Burns Balzer and Associates, Inc. 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Burns: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of R. Fralin Companies, Inc., to rezone property located at 0 Brandon Avenue, S. W., bearing Official Tax Map No. 1250801, from R -7, Residential Single - Family District, to MXPUD, Mixed Use Planned Unit Development District, subject to certain proffered conditions. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva gov, under "Roanoke Planning Commission News', following its meeting on April 10. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, rn �y Stephanie M. Moon Reynolds, MMC City Clerk Enclosure c: Robert P. Frain, R. Frain Companies, Inc., 2404 Electric Road, Suite B, Roanoke, Virginia 24018 A0,tnnt Deputy City Clerk Interested Party and /or Adjoining Property Owners Dear Ladies and Gentlemen- A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of R. Fralin Companies, Inc., to rezone property located at 0 Brandon Avenue, S.W., bearing Official Tax Map No. 1250801, from R -7, Residential Single - Family District, to MXPUD, Mixed Use Planned Unit Development District, subject to certain proffered conditions. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeya gov, under "Roanoke Planning Commission News', following its meeting on April 10. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, on Stephanie M. Mo ReynyMMC City Clerk Enclosure CITY OF ROANOKE OFFICE OF'rHE CITY CLERK 215 CLnrch Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fna: (540)853 -1145 S1 I'PIIANIE M. MOON REYNOLDS, MM( Fnnil: cicrk(n;rmmokavogov C'it, Clerk CECELIA F. MC'COY Deputy ('ity ONE March 29, 2017 CF.CELIAT. WEER, CMC A0,tnnt Deputy City Clerk Interested Party and /or Adjoining Property Owners Dear Ladies and Gentlemen- A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of R. Fralin Companies, Inc., to rezone property located at 0 Brandon Avenue, S.W., bearing Official Tax Map No. 1250801, from R -7, Residential Single - Family District, to MXPUD, Mixed Use Planned Unit Development District, subject to certain proffered conditions. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeya gov, under "Roanoke Planning Commission News', following its meeting on April 10. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, on Stephanie M. Mo ReynyMMC City Clerk Enclosure Department of Planning, cunaing dim wr.ewpil up- ❑ Amendment of Coimbra ens ve 9 y Room 166, Noel C. Taylor Municipal Building CITY OF ROANOKE 215 Church Avenue, S.W. PLANNING BUILDING 8 Clbk Here l0 Pdni Roanoke, Virginia 24011 DEVELOPMENT Phone: (540) 8531730 Fax: (540) 853 -1230 1250801 Dale: Mar 17, 201] Submittal Number: Amended Application No .2 ❑ x With Conditions Existing Base Zoning: R ❑ Rezoning, Not Otherwise Listed ❑ Amendment of Proffered Conditions ❑ Without Conditions ❑ Amendment of Planned Unit Development Plan ❑ Rezoning, Conditional h I Si n Oveda District ❑x Rezoning to Planned Unit Development ❑ ❑ Amendment of Coimbra ens ve 9 y ❑ Establishment of Comprehensive Sign Overlay District ®a Address: 0 Brandon Avenue, SW Official Tax No(s).: 1 1250801 ❑ x With Conditions Existing Base Zoning: R R -7, Residential singlrFamily ❑ ❑ Without Conditions (If multiple zones, please manually enter all districts.) Ordinance No(s). for Existing Conditions (if applicable): N N/A ❑X With Conditions Proposed D Dwelling, Multifamily Requested Zoning: MXPUD. Mined use Planned Um ❑ ❑ Without Conditions Land Use: Phone Number: + +1 (336) 905 -8916 Name V VB Land, LLC P Address: 3 36 W. Church Ave. Roanoke, VA 24011 E E -Mail: d dbroach @bncbanking=w- dy Owners Signature: Name: R. Fralin Companies, Inc. Phone Number: +1(540)204 -4247 Address: 2404 Electric Road, B�pi[e BRoanoke,VA 24018 —Mail: -Mail: rfralin @fr ecorp.com 'Applicants Signature. Name'. Balzer and Associates Inc. c/o Mr. Chris Burns Phone Number: +1 (540) 77z -9580 Address: 1208 Corporate Circle Roanoke, Va 24018 E- Mail'. churns @balzeccc Authorized Agents Signature: Department of Planning, Building and Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Fax: (540) 8531230 Date: Mar 17, 2017 ❑ Rezoning, Not Otherwise Listed ❑ Rezoning, Conditional MAR 17 2017 CITY OF ROANOKE PLANNING BUILDING 8 Click Hera to Print DEVELOPMENT Submittal Number: Amended Application No. 2 ❑x Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District Address: 0 Brandon Avenue. SW Official Tax No(s).: ❑ Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overay District Existing Base Zoning: With Conditions multiple zones, please manually enter all districts.) R -7, Residential6ingle- Family F-1 Without Conditions Ordinance No(e), for Existing Conditions (If applicable): N/A Requested Zoning: MKPUD, Mixed Use Planned Uni Z With Conditions proposed ❑Without Conditions Land Use: Dwelling,Muhifamily Name: 0 Land, LLC Phone Number: +t (3se) gos -eats Address; 36 W. Church Ave. Roanoke, VA 24011 /� /ice E -Mail: dbroach @bncbanking.com Property I.Wers Signature: Name: IR. Fralin Companies, Inc. Phone Number: +1 (540) 204 -4247 Address: 2404 Electric Road, Suite B Roanoke, VA 24018 E -Mail: dralin @frecorp.com Applicant's Signature: Name: Balzer and As sociates Inc. c/o Mr. Chris Burns Phone Number: +1 (540) 772A580 Address: 1208 Corporate Circle Roanoke, Va 24018 --w E -Mail: cburns @balzeccc Authorized Agent's 8gnature r Completed application form and checklist. r Written narrative explaining the reason for the request. r Metes and bounds description, If applicable. r Filing fee. F- Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures. F Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as r 'development plan' if proffered. F Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance . r Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance. Amended development or concept plan meeting the Application Requirements of dem'2(c)' in Zoning Amendment Procedures, ❑ ffapplicable. r Written proffers to be amended. See the City's Guide to Proffered Conditions. r Copy of previously adopted Ordinance. [] Amended development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. r Copy of previously adopted Ordinance . r Amended comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the City's Zoning Ordinance. F- Copy of previously adopted Ordinance. ❑ A Traffic Impact Study in compliance with Appendix B -2(e) of the City's Zoning Ordinance, ❑ Cover sheet. r Traffic impact analysis. F- Concept plan. r Proffered conditions, If applicable. F- Required fee. 'An electronic copy of this application and checklist can be found at w .roanokeva.govlpbd by selecting 'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specked by staff. R FRALIN COMPANIES, INC. REZONING REQUEST NARRATIVE: This request is being made on behalf of R. Fralin Companies, Inc. (contract purchaser) to rezone Tax Parcel 1250801 from R -7 (Residential Single - Family) to MXPUD (Mixed Use Planned Unit Development District) to allow for multi - family development on the property. The total acreage being rezoned is 7.56 acres + / -. The property is currently vacant with an existing creek, Murray Run, crossing the property. This rezoning request allows for the development of the property as residential, multi- family. The attached Development Plan (EX -A) and site rendering (EX -B) show the layout of the proposed improvements on the site. The proposed development includes four new multi- family buildings, with a total of 54 dwelling units. The development plan concentrates the proposed building and parking improvements along the public right -of -way of Brandon Avenue. This allows the balance of the site, including the existing creek, to remain in its current condition. The Conserved Open Space Parcel, consisting of approximately 2.75 acres, will be preserved as conserved open space and the elevation changes afforded by the existing topography will act to further buffer the project from the surrounding neighborhood. The proposed buildings are three stories tall and will be located along the frontage of Brandon Avenue. The community parking area will be primarily located behind the buildings. The buildings will be accessible from the public right -of -way and from the interior parking area. Conceptual perspective views of two buildings are provided in the rezoning package as Exhibits C and D. The buildings have been located and designed with an architectural quality to provide a positive and inviting community while maintaining an appropriate scale for this area. This design hierarchy will provide an appropriate transition between the commercial property to the west and the residential property to the east. The architectural designs of the proposed buildings have been shown to provide appropriate building patterns, materials, and styles to ensure an attractive development that complements the surrounding community. Entry features and sidewalk connections are shown for each building to improve the streetscape and pedestrian connectivity along Brandon Avenue. The site will be accessed via two proposed entrances on Brandon Avenue. The first entrance will be a right -in, right -out, left -in only entrance on the western side of the property. Left -out movements will not be allowed at this location in order to enhance the safety of the entrance and to maintain traffic flow along Brandon Avenue. A dedicated left turn lane will be constructed to separate vehicular traffic accessing the development from traffic accessing Brambleton Avenue further to the west. The second entrance will be a right -in, right -out only entrance on the eastern side of the property. Left turns in and out are physically restricted by the existing traffic median. Pedestrian accommodations are provided along Brandon Avenue and throughout the proposed development through the provision of sidewalks and street trees that provide connectivity between the buildings, parking areas, and the adjacent public street. This project is consistent with the goals and initiatives outlined in the Comprehensive Plan. According to the Comprehensive Plan, "higher densities of development should be concentrated around existing or planned mixed -use neighborhood commercial areas, with housing densities decreasing away from the village center." The proposed project creates a positive transitional use between the existing neighborhood commercial uses to the west and single - family residential properties to the east. On behalf of R. Fralin Companies, Inc., we are requesting approval of this application for rezoning. This project will allow a previously vacant and undeveloped site to be improved with a compatible and site- sensitive design, while providing the community with needed and desired housing options. MOE e . ZP ew�NOON avE _mac xr v I m. a..>,- ro c.'f may. �, x .itiLX . fi .. J Z o rte.` X- — r `7 + EX -A 7T '47 BRANDON AVENUE APARTMENTS EXHIBIT B - XSIT RENDERING RECEIVED •MAR 17 Z017 m OF P,.FRALIN 5w N 0"V�NUE�w COMPANtES Ift Brandon Ave Apartments EXHIBIT RECEIVED 12 -Unit Conceptual Perspective MAR 17 207 1➢WG& u NMG G01GEVELOCMENi BALZEQ Brandon Ave Apartments EXHIBIT RECEIVED 18 -Unit Conceptual Perspective P P VAR wn G.E NINGBWLOING& ZONING DISTRICT MAP ` Re.,siifi.nr' 0 Brandon Ave SW Official Tax Parcel: 1250801 35 0210 1250202' a� C2Area to be Rezoned 661w_t_ F Zoning L. WINDSOR i Q , AD Anp,ort De%, j is Co. zi 6 lq�f? CLS. Commercial-Large Site Chl Commemia6bJeightporhood IJI D Downtown R" C'.. 1.1. Light Industrial 1.2. Heavy industrial to NJ IN Insot.w.1 INPUD. Institutional Planned Una Da,, il- PLID Industrial planned Unl Dav voi A p oo m 0 K e , . w Mi Use OMXPUD. Mixed Use planned Unit Doi, R-12 Res Sie,le-Ftiendy R-3 Res Single -Family 1250926 R-5. Res Single-Fam1h, R-7 Res Single -Family w RA ResAigricukural 26 10 R%11 Res MmadDershy 4 RM Res Mix" Density Is RMF. Res Multifamily ROS Rechisatlian and Open Spa. UF. Urban Ftex OAJ(WO Go DR Zoning b-4 1260321 My. ':::C.d,t.n.I N '2 N 12609ql 0 100 200 Feet 2! 60 S Z2669 0 List of Adjoining Property Owners for 0 Brandon Avenue, S.W. (Tax Map No. 1250801) TAXID I Ma ilAddress City State Zip LocalAddress City Zip Ownerl Owner2 1241018 1921 MAIN ST SW ROANOKE VA 24015 1921 MAIN ST SW ROANOKE 24015 DOOLEY ROBERT DOOLEY KIRSTEN 1241506 16005 DOUGLAS RD STE 200A ANAHEIM CA 92806 1043 BRANDON AVE SW ROANOKE 24015 CARRINGTON MORTGAGE SERVICES LLC 1241502 1039 BRANDON AVE SW ROANOKE VA 24015 1039 BRANDON AVE SW ROANOKE 24015 FOX STEPHEN LOVELACE 1241508 1035 BRANDON AVE SW ROANOKE VA 24015 1035 BRANDON AVE SW ROANOKE 24015 GRUBS KIMBERLY D& CARVER CHRISTOPHE 1241509 1029 BRANDON AVE SW ROANOKE VA 24015 1029 BRANDON AVE SW ROANOKE 24015 HAVENNER JEFFREY 1241510 1025 BRANDON AVE SW ROANOKE VA 24015 1025 BRANDON AVE SW ROANOKE 24015 ANDERSON STEVEN W & THERESA R 1241511 1021 BRANDON AVE SW ROANOKE VA 24015 1021 BRANDON AVE SW ROANOKE 24015 WILLIAMS MARIE IT 1241512 2210 RICHLIEU AVE SW ROANOKE IVA 24014 0BRANDON AV SW ROANOKE EVERETT HOLDINGS LLC 1241514 PO BOX 1451 ROANOKE VA 24007 0 BRANDON AV SW ROANOKE CITY OF ROANOKE 1241516 79 WEST RIDGE DREW DALEVILLE VA 24083 1916 BRIGHTON RD SW ROANOKE 24015 IBOWMAN E GLENN &HELEN 1250309 PO 80X]566 ROANOKE VA 24019 1924 MAIN ST SW ROANOKE 24015 1 NINETEEN TWENTY FOUR MAI N LLC 1250319 PO BOX 7566 ROANOKE VA 24019 0BRANDON AV SW ROANOKE NINETEEN TWENTY FOUR MAIN LLC 1250321 PO BOX 8632 ROANOKE VA 24014 921 BRANDON AVE SW ROANOKE 24015 DEARING PROPERTY MANAGEMENT LLC 1250801 36 W CHURCH AVE ROANOKE VA 24011 0BRANDON AV SW ROANOKE VB LAND LLC 1250901 922 BRANDON AVE SW ROANOKE VA 24015 922 BRANDON AVE SW ROANOKE 24015 BATEMAN MARK L & DIANN R 1250926 931 OAKWOOD DR SW ROANOKE VA 24015 0BRANDON AV SW ROANOKE O'KEEFFE JAMES O'KEEFFE CARRIEM 1250934 939 OAKWOOD DR SW ROANOKE VA 24015 0BRANDON AV SW ROANOKE DEREY WALTER L &MEGGANC 1260103 PO BOX 20985 ROANOKE IVA 24018 1104 BRANDON AVE SW ROANOKE 24015 B & B CORNER LLC 1260104 PO BOX 20985 ROANOKE VA 24018 2020 BRAMBLETON AVE SW ROANOKE 124015 B & B CORNER LLC 1260105 6558 FAIRWAY ESTATES DR ROANOKE VA 24018 2022 BRAMBLETON AVE SW ROANOKE 24015 FARTHING NANCY W TRUSTEES 1260107 5324 LUWANA DR ROANOKE VA 24018 O BRAMBLETON AV SW ROANOKE HEDRICK STEPHANIE SWECKER 1260110 5374 LUWANA DR ROANOKE VA 24018 1117 OAKWOOD DR SW ROANOKE 24015 HEDRICK STEPHANIE SWECKER 1260111 1101 OAKWOOD DR SW ROANOKE VA 24015 1101 OAKWOOD DR SW ROANOKE 24015 STOVER MONICA STOVER REGINALDA 1260112 ID43 OAKWOOD DR SW ROANOKE VA 24015 10430AKWOOD DREW ROANOKE 24015 DAVID CHARLES CAMPBELL REVOCABLE TRU 1260113 10290AKWOO DDRSW ROANOKE VA 24015 1029 OAKWOOD DR SW ROANOKE 24015 GREENBERG CATHERINE 1260114 1O150AKW00D DR SW ROANOKE VA 124015 1015 OAKWOOD OR SW ROANOKE 24015 COREY WILLIAM COREY CONSTANCEW 1260115 1939 0AKWOOD OR SW ROANOKE VA 124015 1939 0AKWOOD DR SW ROANOKE 24015 DEREY WALTER L &MEGGANC uepanl lldnl OI ridumny, ouumiy duu wvrnvpl IV1 it Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Fax: (540) 853 -1230 Date: IMar 3, 2017 ❑ Rezoning, Not Otherwise Listed ❑ Rezoning, Conditional ',A I Cn -DODµ ROANOKE MAR 06 2017 CITY Of ROANGKE Click Hereto Print PLANNING BUILDING 8 Submittal Number: Amended Application No.1 ❑x Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District ❑ Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Address: 0 Brandon Avenue, SW Official Tax No(s),: 1250801 Existing Base Zoning: With Conditions (If multiple zones, please manually enter all districts.) R -7, Residential Single - Family ❑ Without Conditions Ordinance No(s). for Existing Conditions (If applicable): N/A ❑x With Conditions Proposed Requested Zoning: MXPUD, Mixed Use Planned Uni Dwelling, Multifamily ❑ Without Conditions Land Use. Name: VB Land, LLC Phone Number: +1 (336) 905 -8916 Address: 36 W. Church Ave. Roanoke, VA 24011 � E -Mail: dbroach @bncbanking.com A[ / MatQ ai Property Owner's Signature: Name: R. Fralin Companies, Inc. Phone Number: +1(540)204 -4247 Address: Electric Road, Suite B ok , 24018 E -Mail: rfralin @frecorp.com cant's Signature. Name'. Balzer and Associates Inc. c/o Mr. Chris Burns 1 Phone Number. +1 (540) 772 -9580 Adddr�essss: [1122088 Corporate Circle Roanoke, Va 24018 E -Mail: cburns@balzeccc Authorized Agent's Signature: r Written narrative explaining the reason for the request. ix Metes and bounds description, if applicable. r Filing fee. r— Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. no r Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as F 'development plan' if proffered. r Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. r Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance. Amended development or concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures, F if applicable. f— Written proffers to be amended. See the City's Guide to Proffered Conditions. F Copy of previously adopted Ordinance. r— Amended development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. F Traffic impact analysis. r Concept plan. F Proffered conditions, ff applicable. r Required fee. 'An electronic copy of this application and checklist can be found at v=v.roanokeva.govlpbd by selecting 'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. R. FRALIN COMPANIES, INC. REZONING REQUEST NARRATIVE: This request is being made on behalf of R. Fralin Companies, Inc. (contract purchaser) to rezone Tax Parcel 1250801 from R -7 (Residential Single- Family) to MXPUD (Mixed Use Planned Unit Development District) to allow for multi - family development on the property. The total acreage being rezoned is 7.56 acres + / -. The property is currently vacant with an existing creek, Murray Run, crossing the property. This rezoning request allows for the development of the property as residential, multi - family. The attached Development Plan (EX -A) and site rendering (EX-13) show the layout of the proposed improvements on the site. The proposed plan concentrates the proposed improvements along the public right -of -way of Brandon Avenue. This allows the balance of the site, including the existing creek, to remain in its current condition. Parcel D, consisting of approximately 3.16 acres, will be preserved as conserved open space and the elevation changes afforded by the existing topography will act to further buffer the project from the surrounding neighborhood. The proposed plan includes four new multi - family buildings, with a total of 54 dwelling units. The buildings are three stories tall and will be located along the frontage of Brandon Avenue. The community parking area will be primarily located behind the buildings. The buildings will be accessible from the public right-of- -way and from the interior parking area. Conceptual perspective views of two buildings are provided in the rezoning package as Exhibits C and D. The buildings have been located and designed with an architectural quality to provide a positive and inviting community while maintaining an appropriate scale for the proposed buildings. This design hierarchy will provide an appropriate transition between the commercial property to the west and the residential property to the east. The architectural designs of the proposed buildings have been shown to provide appropriate building patterns, materials, and styles to ensure an attractive development that complements the surrounding community. Entry features and sidewalk connections are shown for each building to improve the streetscape and pedestrian connectivity along Brandon Avenue. The site will be accessed via two proposed entrances on Brandon Avenue. The first entrance will be a right-in, right -out, left -in only entrance on the western side of the property. Left -out movements will not be allowed at this location in order to enhance the safety of the entrance and to maintain traffic Bow along Brandon Avenue. A dedicated left turn lane will be constructed to separate vehicular traffic accessing the development from traffic accessing Brambleton Avenue further to the west. The second entrance will be a right-in, right -out only entrance on the eastern side of the property. Left turns in and out are physically restricted by the existing traffic median. Pedestrian accommodations are provided along Brandon Avenue and throughout the proposed development through the provision of sidewalks and street trees that provide connectivity between the buildings, parking areas, and the adjacent public street. This project is consistent with the goals and initiatives outlined in the Comprehensive Plan. According to the Comprehensive Plan, "higher densities of development should be concentrated around existing or planned mixed -use neighborhood commercial areas, with housing densities decreasing away from the village center." The proposed project creates a positive transitional use between the existing neighborhood commercial uses to the west and single - family residential properties to the east. On behalf of R. Fralin Companies, Inc., we are requesting approval of this application for rezoning. This project will allow a previously vacant and undeveloped site to be improved with a compatible and site - sensitive design, while providing the community with needed and desired housing options. ,way J BRANDON — . V-•' 6e....a,.R ..�.` ` a. .., _ UE- ...� .. it Z a ,.. g J/�. somaQVVma.ss DP.7 --mx �. 3.w f � AV o ry � A 1 EXA ., , -` AVENUE B �, O BRAN,, _ -_- Qa _r- ie: Ih „� '' ON I L w III - I � r i a s • ® god . 5 wa.-. Y I j d71 S z r Illy I BRANDON AVENUE APARTMENTS T EXHIBIT B - MASTERPLAN RENDERING BRANDON AVENUE SW R.FRALIN o 01ROANOKE _VIRGINIA A ACOMI)ANIEJ VANNE°S. RRCH - EN INEI S URVEYORS v/vn.YSlxx.a elswl nxwo ....eay.� _ r�r•r � � r I L w III - I � r i a s • ® god . 5 wa.-. Y I j d71 S z r Illy I BRANDON AVENUE APARTMENTS T EXHIBIT B - MASTERPLAN RENDERING BRANDON AVENUE SW R.FRALIN o 01ROANOKE _VIRGINIA A ACOMI)ANIEJ VANNE°S. RRCH - EN INEI S URVEYORS v/vn.YSlxx.a elswl nxwo ....eay.� _ B�1I,Z�R Brandon Ave Apartments EXHIBIT D "° °' 18 -Unit Conceptual Perspective ZONING DISTRICT MAP ROS Rec,eati 4T 0 Brandon Ave SW , ` �" 12,oz61•'' �� _ _' iNd °� � Official Tax Parcel: 1250801 �`� ° o o' �� 1z5021p _'fF 1250202' o ry o o -`�'r` N ry, iK�4�:y L 4�` Pte^ „rte N ® Area to be Rezoned iF • q � �� N l7 � p N Zoning 4y a . AD Nryort Dev f�,r��y lw �_ 1 ¢�.1 °iJh. N vror •.. '+- ® CG Commercia FGeneral .'fro, 'M ' j.r9.�y Z afi ® CLS. Commercial-Large Site ,�^ G `jam - ,.�•` ,, g — I`dawy, N N No �h oM �J vo oN' o CN. Commertia4Neighborhocd -* > ' • Z 1 ! y. DD q_ yQ ° 'N g - - • a.r¢Jf °' i _ D. Downtown '. Is h•� f _ !+ rv� ,.�o a u .y =.:. m = C 'd ® 1 -1. L'ght Irdustnal W O _ .�1 aaG�' �^ "a N d�N `7voi Qt b o ,_ _ 1 -2. Heavy Indusldal 2y i a '!" s to �BR AND,ON`AVE _IN Institutional G - 0. ®INPUD. InsfitNmnal Planned Un0. Dev - IPUD. lntluslrial Planned Until Dev i IC N m MX Mixed Use � F-3 •- N h y � o ^ N ^ O M%PUD. Mixed Use Plamled Unit Dev i:L �';.% -^t 125080' ^ N RAZ. Res Sirgk -Famly _- 60�4 0 rn R -3. Res 51ngk -Famry • •- 1250926 R -5. Res Smgle -Famiy jJ 1260105 N R -7 ftes SnglcFamiM Z1_ / } RA Res-Agricultural (x1260107� o ti - rO RM -1. Res Mixed Densiy RM-Z Res Mixed Density I� RMF. Res Multifamily m N c - ROS. Recreation and Open Space _ D A -Up. Urban hex KWOOD DR Coodhonaf Zoning �' (° roorY c1 �6 1260321'-- N o 0 1260901 M a N 0 100 200 Feet xP a "4 o _609 v2 _ S .N. /2608 1p - Zoning Amendment . Application Department of Planning, Building and Development RECEtVEEROANOKE Room 188, Noel C. Taylor Municipal Buiding DEC 2 3 2016 215 Church Avenue, S.W. Roanoke, Virginia 24011 CITY OF ROANOKE GIGO Hereto Print Phone: (540) 853 -1730 Fax: (540) 853 -1230 MANNING BUILDING It nm 60PM Date: Dec8,2016 Submittal Number. Original Applkation llaaalrL ❑ Rezoning, Not Otherwise Listed ❑ Amendment of Proffered Conditions ❑ Rezoning, Conditional ❑ Amendment of Planned Unt Development Plan ❑x Rezoning to Planned Unit Development ❑ Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District Address: 0 Brandon Avenue, SW Official Tax No(s).: 1250801 Existing Base Zoning; ❑x With Conditions If multiple zones, ( p please manually enter all dslnds.) R -7, Residential Singlo-Famlly ❑ Without Conditions Ordinance No(s). for Existing Condhons (If appl cable), N/A Requested Zoning: MKPUD,Mixed Use Planned UM With Conditons Pr Dwelling, Multifamily ❑ Without Conditions LandUho. Phone Number +1 (336)905 -8916 Name: lznd, LL< Address s: 36 �Clurch �Roanoke,4011 E -Mail: dbroachpbncbanking.com Property Owner's Signature: Phone Number +1(540120x4247 Name: RFralin Companies, Inc. Address: 240,4 EIeectric Road, Suite B Roanoke, VA 24018 E -Mail: drallrr@frecorpcom / _4,41 0 / - Applicant's Signature: Phone Number +1 (540) 772 -9580 Name: Balzer and Associates Inc do Mr. Chris Burns Addrreesste 1208 Corporate Circle Roanoke, Va 24018 EMetl: cbumspbalzercc Authorized Agent's Sgnature: Zoning Amendment WMIM ffi"Ication Checklist r alt>�fa ROANOKE Ix Completed application form and checklist. rx Written narrative explaining the reason for the request. Ix Males and hounds description, If applicable. r Filing fee. dMfrfla liatad, tlta fobwYlB moat dao,be adbtidhed: r Concept plan meeting the Application Requirements of lem'2(c)' in Zoning Amendment Procedures. noilgiffiJEW the foCox�g moat aLeo be eoSrNUad: F Written proffers, See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of gem '2(c)' m Zoning Amendment Procedures. Please label as r 'development plan' if Proffered. IFor a pWifiad unit devaltipntant the fallowdng must aiso be submkled: IR Development plan meeting the requirements of Section 362-326 of the Ciys Zoning Ordinance. IN MjjkWV_ 9 dfeMaC Ne fO11DW1r16m'IIM lubm9lad: F Comprehensive signage plan meeting the requirements of Section 362- 336(dN2) of the City's Zoning Ordinance. v, /!alhra� condone the o7i tg— "inlalNTie eutiinldid F Amended development or concept plan meeting the Application Regruremeres; of item'2(c)' in Zoning Amendment Procedures, d applicable. F Written proffers to be amended. See the Clay's Guide to Proffered Conditions. F Copy of previously adopted Ordinance. FEWER - _ __—R. amarAnatt, the b116MI p_mye_also be su6mTli7 F Amended development plan meeting the requirements of Secdmn 362 -326 of the Cily+s Zoning Ordinance. F Copy of previously adopted Ordinance. Fat �ovnlay mandmant, gte folbwiip mist abo m�bd; F Amended comprehrmive s'gnage plan meeting the requirements of Section 362- 336(d) or the Cty's Zdrdng Ordinance. F Copy of previously adopted Ordinance. F A Trnihc Impact Study In compliance with Appendix 8-2(e) of the City% Zoning Ordinance. _ psa plaNged#et iegrilu a triMle Impact analyt� be ieibmltEad � VpOT� t11e%�OVilnp.mliet aT" to beeld;'! F Cover sheet. - F Traffic Impact analysis. r Conceplplan. F Proffered conditions, it applicable F Required fee. 'An electronic copy of this appication and checklist can be found at www.marakeve.gov /plod by selecting'plannng Commisaioe under 'Boards and Commssions'. A complete packet must be submtted each tlme an application is amended, unless othervase specified by stag. r + b '. u . � n afY1♦� i i t_ to i 4 y BRANDON ACOMPANIES BRANDON AVENUE APARTMENTS a!�t�7E12 EXHIBIT C - 12 -UNIT CONCEPTUAL ELEVATION COMPANIES . etANXE119 •P1IGIXEtt9•ENNHEFASSYXVEYOX9 axs mxwxsrt pxca[ wwrt[. v�ama eMU XaN iRitl r�O�ss ta. a.0 <.�xlcuY'r es. wimnoo J BPANBoN AVENUE � -�. 3ir��• lJ T M L A i J BPANBoN AVENUE � -�. 3ir��• lJ T M L A R. FRALIN COMPANIES, INC. REZONING REQUEST NARRATIVE: This request is being made on behalf of R. Fralin Companies, Inc. (contract purchaser) to rezone Tax Parcel 1250801 from R -7 (Residential Single - Family) to MXPUD (Mixed Use Planned Unit Development District) to allow lbr multi - family development on the property. The total acreage being rezoned is 7.56 acres + -. The property is currently vacant with an existing creek, Murray Run, crossing the property. This rezoning request allows for the development of the property as residential, multi - family. The attached Development Plan shows the layout of the proposed improvements. The proposed plan concentrates the proposed improvements along the public right -of -way of Brandon Avenue. This allows the balance of the site, including the existing creek, to remain in its current condition. A natuml buffer will be preserved adjacent to the existing residential property to the south and the elevation changes afforded by the existing topography will act to further buffer the project from the surrounding neighborhood. The proposed plan includes four new multi - family buildings, with a total of 54 dwelling units. The buildings are three stories tall and will he located along the frontage of Brandon Avenue. The community parking area will be primarily located behind the buildings. The main entry points for the buildings will be from the interior parking areas. The site will be accessed via two proposed entrances on Brandon Avenue. The first entrance will be a right -in, right -out, left -in only entrance on the western side of the property. Left-out movements will not be allowed at this location in order to enhance the safety of the entrance and to maintain traffic Flow along Brandon Avenue. The second entrance will be a right -in, right -out only entrance on the eastern side of the property. Left turns in and out are physically restricted by the existing traffic median in this area. Pedestrian accommodations are provided along Brandon Avenue and throughout the proposed development through the provision of sidewalks and sueet trees that provide connectivity between the buildings, parking areas, and the adjacent public street. This project is consistent with the goals and initiatives outlined in the Comprehensive Plan. According to the Comprehensive Plan, "higher densities of development should be concentrated around existing or planned mixed -use neighborhood commercial areas, with housing densities decreasing away from the village center." The proposed project creates a positive transition between the existing neighborhood commercial uses to the west and single - £amity residential properties to the east. On behalf of R. Fralin Companies, Inc., we are requesting approval of this application for rezoning. This project will allow a previously vacant and undeveloped site to be improved with a compatible and site - sensitive design, while providing the community with needed and desired housing options. ZONING DISTRICT MAP 0 Brandon Ave SW Official Tax Parcel: 1250801 ®Area to be Runnel Zoning AD Anpalt Dev CG. Commer I-Denerai "-w CLS Cmmm mKarge Site CN. CommeremLNelghaorhood - D. oba mown I.I. Light IMuslnal EM I-2. Heavy Industral _ IN. Insbt W.1 ® INPUD. InstduUOnal Panned Unit Dev IPUD, Industrial Panned Uml Dev W Mired Use O MXPUD, Mixed Use Panned Unit Dev R -12. Res VNIe -Family R -3. Res S%ngle-Fam ly R -5. Res Single - Family R -7 Res Single- Famiy RA Res-AgricuMural RM-1, Res Mixed Density RM-2. Res Mixed Density RMF. Res MWMmn.y - RCS. Racrealan and Open Space _ UF. Urban Flex s _ _ Condlalnal Z. "N N N E 0 700 200 Feet + i i I I S c o � 2 As O ID = � n 2 ag mm 4 V :om m e rc is LN eig lib orhooil ��`►7��►�- aoe tgv Res 12601oj z: Sinyle Family OANWOOD DR p ry0 a O `O c 0 m N 1260321 so a i N� O 1260001 ^ G� �i9 0 n ro09j? 7260810 -. 1250201 1250202 ias v +- JNDSOa AyE^ _ ., + ID aNERW 0 '00 Ave 0 4 ^ g o N . gRPNDON•PVE 0 1 N 4 0 25080' :om m e rc is LN eig lib orhooil ��`►7��►�- aoe tgv Res 12601oj z: Sinyle Family OANWOOD DR p ry0 a O `O c 0 m N 1260321 so a i N� O 1260001 ^ G� �i9 0 n ro09j? 7260810 eM mr S FI -I IAN I li M. p100N RLYN OLDS, NICK City( lei k CITY OF ROANOKE OFFICE OF 7'FIE CI'T'Y C1E12K 215 Chnrell Awwt., S. W., RROl11 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2501 Nu: (5411)X5 -1145 L:nmll: elerk(n rommkevngnv April 18, 2017 Dr. Rita D. Bishop, Superintendent Roanoke City Public Schools 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 Dear Dr. Bishop: ('1(('I(I.IA F. W (:OV I)cpnly City (Perk ('6('LILA'1. \NAIL, ('hl(C Ayvistnal I)gn,ly City ('lei k I am enclosing copy of Ordinance No. 40802- 041717 rezoning property located at 502 191h Street, S.E., designated as Official Tax Map No. 4310101, from IN, Institutional District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District, as set forth in the Zoning Amendment Amended Application No. 1 dated March 15, 2017. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, April 17, 2017; and is in full force and effect upon its passage. Sincerely, .Y-��Lt� Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Glenda E. Goh, Executive Director, City of Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Matthew J. and Dana L. Corwin, 1420 Barger Road, Salisbury, North Carolina 28146 Robert K. Waldron, 1805 Wise Avenue, S. E., Roanoke, Virginia 24013 Alvin E. Gable, 1133 Forestland Drive, Vinton, Virginia 24179 Peggy L. Mehl, 3656 Gaye Lane, S. W., Roanoke, Virginia 24018 Timothy A. Fitzgerald, 233 Hershberger Road, N. W., Roanoke, Virginia 24012 Dr. Rita D. Bishop April 18, 2017 Page 2 PC: William Taylor Stone, 4086 Bluebird Lane, Salem, Virginia 24153 Bank of America, 4161 Piedmont Parkway, Greensboro, North Carolina 27410 Amber Nicole Stump, 1901 Wise Avenue, S. E., Roanoke, Virginia 24013 JP Morgan Chase Bank, National Association, 7255 Baymeadow Way, Jacksonville, Florida 32256 Robert O. Lavin, 1909 Wise Avenue, S. E., Roanoke, Virginia 24013 Maria Guadalupe Bautista, 1913 Wise Avenue, S. E., Roanoke, Virginia 24013 Doak, LLC, 3002 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Shelly R. Beard, 1921 Wise Avenue, S. E., Roanoke, Virginia 24013 Jeffery D. Thurman, 1925 Wise Avenue, S. E., Roanoke, Virginia 24013 Walter J. and Joyce K. Holdren, 1929 Wise Avenue, S. E., Roanoke, Virginia 24013 John W. and Debra P. Gamble, P. O. Box 12034, Roanoke, Virginia 24022 Brantry, LLC, 4725 Garst Mill Road, Suite 1, Roanoke, Virginia 24018 Yulandra Y. Livingston, 1949 Wise Avenue, S. E., Roanoke, Virginia 24013 H. Wayne and Diane O. Good, 59 Spoonbill Way, Key West, Florida 33040 CFR BEC, LLC, 11124 Kingston Pike #119 -242, Knoxville, Tennessee 37934 Marcus Lockhart, 3526 Barberry Avenue, N. W., Roanoke, Virginia 24017 William and Sherrie Keith, 2013 Wise Avenue, S. E., Roanoke, Virginia 24013 Lope O. Gross, 303 18th Street, S. E., Roanoke, Virginia 24013 Thomas G. Altizer, Sr., 309 18th Street, S. E., Roanoke, Virginia 24013 Umberto and Bertha G. Lombardo, Life Estate, 313 18th Street, S. E., Roanoke, Virginia 24013 David Andrew McGilvray, 409 18th Street, S. E., Roanoke, Virginia 24013 Craig T. Kemmerling and Shelia Gray, 411 18th Street, S. E., Roanoke, Virginia 24013 Bernard W. Abbott, 420 18th Street, S. E., Roanoke, Virginia 24013 Jeffery W. and Peggy S. Stovall, 499 Olney Road, Vinton, Virginia 24179 Stephan A. and Jane B. Hoover, 3801 Electric Road, S. W., Roanoke, Virginia 24018 RLJ Properties, LLC, P. O. Box 20775, Roanoke, Virginia 24018 Freda Bowman Givens, 815 Eddies Road, Salem, Virginia 24153 Donnie A. and Averill Louann Moore, 1816 Stewart Avenue, S. E., Roanoke, Virginia 24013 Victor Portelles, 601 19th Street, S. E., Roanoke, Virginia 24013 -1618 Patrick G. Mckenna, 3046 Lombrady Avenue, N. W., Roanoke, Virginia 24017 Commonwealth of Virginia, 215 Church Avenue, S. W., Room 250, Roanoke, Virginia 24011 Richard L. Watkins and Darlene Harrison, 2137 Westover Avenue, S. W... Roanoke, Virginia 24015 Dr. Rita D. Bishop April 18, 2017 Page 3 PC: Aaron D. Dowdy, 1823 Dale Avenue, S. E., Roanoke, Virginia 24013 John M. and Judith G. White, 1907 Dale Avenue, S. E., Roanoke, Virginia 24013 MLJ Properties, LLC, P. O. Box 237, Salem, Virginia 24153 Devan R. Newman, 12059 Hardy Road, Hardy, Virginia 24101 Lois Hatcher, 1923 Dale Avenue, S. E., Roanoke, Virginia 24013 Donald W. and Izetta Williams, 1929 Dale Avenue, S. E., Roanoke, Virginia 24013 Secretary of Housing and Urban Development, 2401 NW 23rd Street, Suite 1D, Oklahoma City, Oklahoma 73107 Sang A. and No T. Kong, 927 Wasena Avenue, S. W., Roanoke, Virginia 24015 Herbert R. Tolley, 2005 Dale Avenue, S. E., Roanoke, Virginia 24013 William C. Johnson and Sons Properties, 1086 Blandford Avenue, Vinton, Virginia 24179 William D. Wallace, Jr., 2015 Dale Avenue, S. E., Roanoke, Virginia 24013 Edward L., Jr. and Sarah B. Spencer, 60 Almounds Way, Magnolia, Delaware 19962 Leona H. Hill, 2027 Dale Avenue, S. E., Roanoke, Virginia 24013 James Robert Shively, P. O. Box 8691, Roanoke, Virginia 24014 Carolyn D. Haga, 2035 Dale Avenue, S. E., Roanoke, Virginia 24013 Florencio Lemus, 2039 Dale Avenue, S. E., Roanoke, Virginia 24013 Richard A. Barbour, 3096 Pendleton Road, Thaxton, Virginia 24174 Kane E. Warren, Jr., 2045 Dale Avenue, S. E., Roanoke, Virginia 24013 John D. Christman, 120 Thorn Drive, Hardy, Virginia 24101 Le Rochet, Inc., 3505 Farmington Drive, Roanoke, Virginia 24018 Trustees of Sheet Metal Workers Local Union, P. O. Box 339, Vinton, Virginia 24179 E. B. Knighton, 4457 Brambleton Avenue, S. W., Roanoke, Virginia 24018 Hollywood Wnm Dale, LLC, 399 Camino Gardens Blvd. #308, Boca Raton, Florida 33432 Parkside Express Wash, LLC, 133 Kirk Avenue, S. W., Roanoke, Virginia 24011 Realty Income Properties 19, LLC, P.O. Box 1017, Charlotte, North Carolina 28201 Trustees of The Church of God, 2213 Dale Avenue, S. E., Roanoke, Virginia 24013 Norfolk Southern Railroad, Three Commercial Place, Box 209, Norfolk, Virginia 23510 Walter Elbing and Mary E. Blackwell, 1903 Dale Avenue, S. E., Roanoke, Virginia 24013 R. Brian Townsend, Acting City Manager Daniel J. Callaghan, City Attorney Steve J. Talevi, Assistant City Attorney Dr. Rita D. Bishop April 18, 2017 Page 4 PC: Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Ian Shaw, Agent, City Planning Commission Tina Carr, Secretary, City Planning Commission p- IN'I'I IIt C'OUNCII, Op'I'I Ili CITY OF ROANOKE, VIRGINIA 'Cho 17th day of April, 2017. No. 40802- 041717. AN ORDINANCE. to rezone certain property on 502 19 °i Street, S.E., Gom IN, Institutional Dish'ict, and ROS, Recitation and Open Space District, to INPUD, Institutional Planned Unit Development District; and dispensing with the second reading of this ordinance by title. WI IFREAS, Preston S. Barnett, on behalf of the School Board of the City of Roanoke, has made application to the Council of the City of Roanoke, Virginia ( "City Council "), to have the property located at 502 19 °i Street, S.E., bearing Official Tax Map No. 4310101, rezoned from IN, Institutional District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on April 17, 2017, after due and timely notice thereof as required by §362 -540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general wellbre and good zoning prlclice, require the rezoning of the subject property, and to those reasons, is of the opinion that the heleinaller described property should be rezoned as herein provided. THEREFOR[;, 1313 IT ORDAINFI) by the Council of the City of Roanoke lhae Section 362 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Official 'Pax Map No. 4310101, located at 502 1916 Stnect, S.E., be and is hereby rezoned from IN, Institutional District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District, as set forth in the Zoning Amendment Amended Application No. 1 dated March 15, 2017. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTL3ST: City Clerk. Rez000 without P,offus -502 19111 doe 2 eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 17, 2017 Subject: Application by Roanoke City Public Schools to rezone a portion of the property at 502 19th Street, S.E., bearing Official Tax No. 4310101. The application is to rezone the property from IN, Institutional District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District. Recommendation The Planning Commission held a public hearing on Monday, April 10, 2017. By a vote of 5 - 0, with Commissioner Smith recusing himself due to a conflict of interest, the Commission recommended approval of the rezoning request, finding that the Amended Application No. 1 is consistent with the City's Comprehensive Plan, Belmont - Fallon Neighborhood Plan, and Zoning Ordinance as an existing elementary school will be able to be replaced in a manner appropriate to the surrounding neighborhood. Application Information Re uest: Rezonin to Planned Unit Development Owner: Cit of Roanoke A licant: Preston S. Barnett Roanoke Citv Public Schools Authorized A ent Mark A les Hu hes Associates A &E Cit Sta Person: Katharine Gra , Land Use and Urban Desi n Planner Site Address /Location: 502 19th Street S.E. O icial Tax Nos.: 4310101 Site Area: A roximately 10.05 acres Existing Zoning: IN, Institutional District and ROS, Recreation and Open S ace District Pro osed Zonin INPUD, Institutional Planned Unit Develo ment District Existin Land Use: Educational facilities, elementa /middle seconda Pro osed Land Use: Educational facilities elementa /middle /seconda Neighborhood Plan: Belmont - Fallon Neighborhood Plan Specified Future Land Recreation and school use Use: Filing Date: Original Application: October 31, 2016 Amended A lication No. 1 : March 17, 2017 Background The elementary school at Fallon Park was built in 1975 atop a ridge within a larger property. That portion of the property is zoned IN, Institutional District. The surrounding property is part of Fallon Park and is zoned ROS, Recreation and Open Space District. In the fall of 2016, the applicant met with staff to discuss the possibility of rezoning the property to allow for the renovation of the existing elementary school. The applicant then filed a continuance request to allow the school district time to consider all design options for the site. In the spring of 2017, the applicant filed Amended Application No. 1 to rezone the property to allow for construction of a new elementary school at the site. Development Plan In a planned unit development district, all development must be in substantial conformance with the development plan, if approved, and other applicable standards of the zoning ordinance (e.g., landscaping and screening). Considerations Existing neighborhood schools are an important cornerstone of any community and the flexibility of site design to allow a new school to be built at a site while the existing school building is still in use is important to maintain its place within the community. Surrounding Zoning and Land Use: District e NoRecreation and Open Space on and Open Space, Single - ict and RM -1, Residential etached dwellings, d Densit District il dwellin s, and Vacant So Recreation and Open Space ion and Open Space, Single - AW ict and RM -1 , Residential KRWRe etached dwellings, and d Densit District il dwellin s Ea Recreation and Open Space ion and Open Space ict and Tinker Creek We, Residential Mixed Density Single- family detached dwellings , ict Two dwellings, and Vacant Compliance with the Zoning Ordinance: The purposes of the INPUD District are to encourage harmonious development of institutional uses and mixed -use campus developments, to provide flexibility for creative development, to minimize potential negative impacts of institutional uses on neighboring uses, and to recognize the special complexity and interrelationships of land uses and activities in these institutional complexes. In a Planned Unit Development District, many of the dimensional regulations are defined by the PUD development plan. The proposed development plan displays the required information through graphics and text. Signage is regulated in the PUD district by what is specified on the development plan or is the same as CG when not specified by the development plan. The signage standards are noted on the development plan. The future development of the property is subject to dimensional and development standards of the zoning ordinance. The overall property has sections located within the F, Floodplain Overlay District. As such, any development of the property must meet the floodplain management standards of that district. However, the particular area being rezoned is not in such an area. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001 -2020 and the Belmont - Fallon Neighborhood Plan recognize the need for the maintaining the existing schools as important parts of the community. Relevant Vision 2001 -2020 policies: EC P5. Trees. Roanoke will maintain and increase its tree canopy coverage as a way to improve air quality. Roanoke will work regionally to promote tree planting and tree preservation Valley -wide. PE Pl . Quality education. Roanoke's school system will be known for its quality education that prepares students for the workplace or with the skills and knowledge needed to succeed in higher education. Roanoke will maintain and improve its high - quality public education facilities and programs at all levels. PE P2. School facilities. School facilities are important community facilities. The location of new school facilities will be carefully planned to enhance the surrounding community and adhere to the City Design principles recommended- Relevant Belmont - Fallon Neighborhood Plan Policies The Belmont- Fallon Neighborhood Plan recognizes the importance of the elementary school at this location within the community in the future land use plan. It also speaks to the need for good streetscapes and reduced off - street parking areas within the community. Relevant policies and action items in the neighborhood plan include: Community Design Policies o Parking: Parking is recognized as a necessity, but should not be allowed to dominate any development. Parking should be located primarily on- street. Zoning regulations should consider the availability of on- street parking when determining appropriate levels of on -site parking. Where additional parking is warranted, it should be located to the rear or side of buildings. Moreover, where on -site parking is provided, it should use alley access whenever possible. Infrastructure Policies and Actions • Streetscapes, especially at gateways and along major transportation routes, will be attractive. Functionally, streets will accommodate autos, pedestrians, and bicycles. Trees should be used to create a canopy over streets, so large species of trees should be used whenever possible. • Initiate aggressive street tree planting, especially along major arterials and in village centers. Quality of Life Polices o Tree canopy throughout the neighborhood should be increased. The current development plan, while siting the school building farther back from the street than usual to accommodate the ability to maintain operations in the existing school while the new school is built, does address the street through the public entry space from the street and streetscaping additions of large deciduous trees and sidewalk along 191' Street. Public Comment Summary: There have been general inquiries regarding the project, but no comments. Planning Commission Work Session (November 11 2016 and March 10 2017): The following items were discussed in the Planning Commission Work Session and should be addressed for compliance with City policy and ordinances. • 20% tree canopy in parking area, as per section 36.2 -648, should be provided in place of the 10% overall tree canopy currently shown on the development plan. The following could be appropriate: 4 o Remove the note requiring 10% overall tree canopy and add the following note: "20% tree canopy will be provided in the existing parking area as per the City of Roanoke Zoning Ordinance, Section 36.2- 648." Add language to address signage. The following could be appropriate: o 'Any new signage on the INPUD portion of the property will conform to the requirements of the City of Roanoke Zoning Ordinance, Table 668 -1 , for the IN, Institutional District." Clarify the language concerning the landscaping as follows: o "Street trees shown graphically will be large deciduous trees spaced between 20 -40 feet on center." The Applicant subsequently filed Amended Application No. 1 , and addressed all of the comments. Conclusions and Recommendations: Overall, the development plan is consistent with the City's comprehensive and neighborhood plans while providing flexibility for the new school to be built while the existing school continues in use. Planning Commission Public Hearing (April 10 2017): I2=: Kermit Hale, Chair I tDnd City Planning Commission c: R. Brian Townsend, Acting City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Preston S. Barnett, Roanoke City Public Schools Mark Ayles, Hughes Associates A &E xv$ ---" �F� Department of Planning, Building and Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 8531730 Fax: (540) 8534230 Date: IMar15,2017 ! ❑ Rezoning, Not Othenxies Listed ❑ Rezoning, Conditional Rezoning to Planned Unit Development Submldal Number: Amended Application No 1 ❑ Establishment of Comprehensive Sign Overlay District (:gtiidr Hef�b P71nP ❑ Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Address: 502 19th Street Official Tax No(s).: 14310101 ❑ With Conditions Existing Base Zoning: IN and ROS (If multiple zones, please manually enter all districts.) F] Without Conditions Ordinance Nola). for Existing Conditions (If applicable): E] With Conditions Proposed Education Pre k -5 Requested Zoning: INPUD, Institutional Planned Un ❑ Without Conditions Land Use: Name City of Roanoke/ Christopher P. Morrill Phone Number: 853 -2333 E -Mail; chris.monill @roanokeva.gov Name: Roanoke City Public Schools /Preston S. Bamett(Steve) Phone Number: 853 -2951 Address 40 Douglass Avenue NW 24012 —_ � E -Mail: pbarnett@rgwnfo Applicant's Signature: Name: Phone Number. 342-4002 lHughes Associates A&E /Mark Ayles Address: 656 Elm Avenue SW 24016 E -Mail: mayles@h ghesae.com Authorized ent's nature: vi ROANOKE F Completed application form and chacklIst CZ Written narrative explaining the reason for the request. D? Metes and bounds description, if applicable. r- Filing fee. F- Concept plan meeting the Application Requirements of ltem'2(c)'In Zoning Amendment Procedures. � "#Oftowk Wnthenproffers. Sea the City's Guide to Proffered Conditions. 17- Concept plan meeting the Application Requirements of item'2(c)'In Zoning Amendment Procedures. Please label as 'development plan if proffered. W.110,10,11WOWN *10 "OPAWW"01,01w, OFF DZ Development plan meting the requirements of Seam 36.2,326 of the City's Zoning Ordinance r- Comprehensive signage, plan meeting the requirements of Section 36.2-336(d)(2) of (he City's Zoning Ordinance Amended development or concept Plan meting the Application Requirements of itern'2(c)'in Zoning Amendment Procedures, if applicable. r- Written proffers to be amended. Sea the City's Guide to Proffered Conditions. r- Copy of previously adopted Orchriance. C Amended development plan meeting the requirements of Section 36.2-326 of the City's Zoning Ordinance. Copy of previously adopted Ordinance. w1w Amended comprehensive siginage, plan meeting the requirements of Section 36,2-336(d) of the City's Zoning Ordinance. F- Copy of previously adopted Ordinari p ft ow""Now 7- A Traffic Impact Study in compliance with Appendix B-2(e) of the City's Zoning Ordinance. r- Cover sheet. F- Traffic impact anahisis. r- Concept plan. r- Proffered conditions, if applicable. r- Required fee. *An electronic copy of this application and checklist can be found at w .roanolkava.govipbcl by selecting'Planning Commission' under 'Boards and Commissions'. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. WASSOCIA1 ARCHITECTS 8- ENGINEERS PROJECT SUMMARY for Fallon Park Elementary School 50219'^ Street S.E. Tax Parcel R 4310101 October 31, 2016 February 3, 2017 (rev) March 17, 2017 (rev) prepared by: Hughes Associates Architects & Engineers 656 Elm Avenue Roanoke, Virginia 24016 (540) 342 -4002 Project Narrative Fallon Park Elementary School currently has an enrollment of more than 650 students in grades pre -K through 5 who are served by approximately 100 teachers, administrators and staff. The enrollment fluctuates by 5 to 7% throughout the year due to the transitional nature of their attendance zone. The main building on the school campus is a 69,4001 sf masonry and steel structure originally constructed in 1972. There are also three 2,0001 sf modular trailers on site. The building contains classrooms, a cafeteria /multi - purpose room, a gymnasium and administrative offices. The school also uses two 12 x 20 modular storage buildings. The site has 90 striped parking spaces and large contiguous unstriped area, all of which are used on a daily basis. Of the 90 spaces, 12 of them are in the front and two of these are handicapped reserved. The school is served by 11 Mountain Valley Transportation buses and two buses from private after- school programs. The buses pick up in the front bus loop and they drop off along the curb adjacent to the school on the north side of the building. Those travelling by car are dropped off in front of the school and picked up on the north side of the building The number of students attending Fallon Park has grown significantly over the last few years, but has leveled off this past year. The anticipated student enrollment will remain the same, but have facilities that can adequately serve a 10% increase. The Roanoke City School Board intends to continue occupying the school during the construction period and, therefore, to minimize class disruption, anticipates the expansion project will occur in two phases. Phase I construction is tentatively scheduled to start in December 2017 and will begin with the building the majority of the new school and the new parking area. Phase 11 will consist of demolishing the existing school, constructing the new bus loop, renovate the existing gymnasium and convert the existing cafeteria into classrooms. It is anticipated that Phase II construction may begin as early as summer 2019. Site work will consist of utility upgrades, including new fire hydrants and water service for the interior sprinkler system. The addition of two fire lanes, one on the south side and one on the north side and a new FDC and PIV. The asphalt pavement has reached the end of its service life and will be replaced and the parking area reconfigured to allow for 150± dedicated parking spaces. The site will be landscaped per the Roanoke City code for buffers and canopy. In addition, the school will have a vista originating on 19th street and terminating at the main entrance. The vista will have a wide concrete /brick sidewalk and landscaped with a variety of trees and shrubs. The types of trees and the quantity have yet to be determined. In general, the existing 75,400 sf of structures will be replaced by approximately 96,000 sf single structure. Traffic/ 19t° Street Improvements: Currently, we do not anticipate an increase in enrollment and it will remain in the neighborhood of 650± students. Therefore, we do not expect an increase in traffic. 19'h Street is curb and gutter with a sidewalk except for the northern portions. City Code requires the remaining portion, 145 feet or so to have curb and gutter and a sidewalk. All three of the new entrances will have the concrete aprons as required by City. Dale Avenue has a sidewalk and the street has curb and gutter. Yard Sign: The school will have a sign in the general area as the existing sign. The area of the sign will not exceed 32 square feet and will be less than six feet high. A separate permit from the City will be obtained prior to installing the sign. Landscaping: The plans provide an 8.0' wide parking buffer between the street and parking area that will consist of large and small deciduous trees and evergreen shrubs per table 648 -1 and table 649 -1. The parking area canopy will be a minimum of 20% of the parking area as specified in table 648 -1. Buffer trees, perimeter and street, within eight feet of the parking area will be used to meet the canopy requirements. Additionally, there are six trees shown on the schematic plan that are in the interior of the parking area. These trees maybe needed to meet canopy requirements. Additional trees, large and small, will be added as needed to meet the parking canopy requirements. The actual number, type and size of the trees will be determined during the development of construction documents. Site Lighting: The site currently has exterior lighting. The exterior lights shall be wall packs, bollard lights or pole lights. The exterior pole lights will consist of an 38' pole with the concrete base protruding 2' above the finished grade. The design will meet all code requirements, section 36.2 -625. utilities: The existing water line and meter appears to be adequate for the project. The utilities will remain the same except for the addition of fire lines for the new fire hydrants as needed. The water meter may need to be increased based of the fixture counts and this will be determined as the project progresses to construction documents. The existing sewer line will be reused. Fire Aaess /Fire Flows: The water supply on the site is adequate for the fire code requirements for the school which will be fully sprinkled. One or two new fire hydrants may be needed depending on the final location. Two 150' fire access lanes will be added, one along the western side and one on eastern side the of the school. Drainage: The school is on a knoll and drains in all directions. The site will have storm water management structures as needed to meet current code requirements and based on best management practices and economics. There are two existing storm water drainage systems originating at the top of the hill and they will be reused. It is likely that the site will use underground systems to meet the requirements as well as purchasing nutrient credits to meet water quality. The possible locations for the swm systems are shown on the schematic plan. The final locations will be determined as the site design progresses. The locations will be influenced by the presence of rock. Playground: The playground locations have not been determined as they will be determined as the site design progresses and also after the soil boings are completed. The locations will be influenced by the presence ofrock. Retaining Wall: The site may require a retaining wall along the back to provide a relatively level area for the playgrounds. The height will not exceed eight feet and it will be dependent on rock that maybe underling the soil. The wall will comply with section 36.2 -410. 91 HUG1It I AS`x(1)(19I I.` ARCHITECTS R. ENGINEERS Fallon Park Elementary School Zoning Amendment to INPUD Property Description (Revised) Legal Description: The legal description for the 10.05 -acres portion of a large 71.6 -acres parcel known as Fallon Park located in Roanoke Virginia. The description is based on a partial plat of an actual field survey. Beginning at an iron pin on the eastern corner at the terminus of 19ih Street, said point being approximately 760.6' from the radius return for the intersection of 19" Street and Dale Avenue, thence leaving said right -of- way north 54 degrees 00 minutes 19 seconds east 621.80 feet; thence south 36 degrees 39 minutes 02 seconds east 587.88 feet; thence south 56 degrees 18 minutes 31 seconds west 975.49 feet to an existing angle point along 19'^ Street; thence along said right of way the following courses north 1 degree 32 minutes 07 seconds east 100.03 feet; thence north 1 degree 31 minutes 08 seconds east 449.85 feet; thence north 1 degree 37 minutes 42 seconds east 45.68 feet; thence north 1 degree 55 minutes 04 seconds east 49.99; thence north 88 degrees 04 minutes 56 seconds west 60.00 feet to the point of beginning 656 ELM AVENUE, SW ! ROANOKE, VIRG'NIA 24016 1 TEL.: 540.342.4002 ; WWW.HUGHE5AE.COM —__ _ eRavaRTr LmE — fX5lM6I LNE LME 91FYW3i 5TVp] --- fROfPJCO 1LN16 LINE iy�pp -pEy 16�EMGIMr �iN.4L ccx. KlI.JaNc� FALLON .ro 5f -0I! 1" = 250' FALLON PARK ELEMENTARY SCHOOL FAR IDx 4310101 OF ROANO (FA ON PARK) 502 14. STRZE IN a R05 \ 'eW'q b -.. Ti.bx ACRES (65) lm.RU mmaa Qwo+ar xwnrnms luxs \ QRTNG S1PYClYRES _ XflV ] -S:p1Y !';. NEW 1 -Sip1T xEwssvwEr QVEMExr SQEWI,RS /SYQ 91FYW3i 5TVp] / '� iy�pp -pEy 16�EMGIMr �iN.4L ccx. KlI.JaNc� FALLON PARK LAYOUT 5f -0I! 1" = 250' FALLON PARK ELEMENTARY SCHOOL QRTNG S1PYClYRES _ XflV ] -S:p1Y !';. NEW 1 -Sip1T xEwssvwEr QVEMExr SQEWI,RS /SYQ IN 5>Epascr sivffr yw -- � PAPA- XRO,Wa[ .N'iMRT Ft RO IOn 4310101`. °a cT OF ROmN 502 1-p STREET i \ ZONING: IN < R 11.65 ACRES (v5) I �(/� WtRCSFD En imGa BC4WA¢v SuE i9t pJ— /.VENUE 5E 9R24 PROPERTY INFORMATION Scale r = 150' FALLON PARK ELEMENTARY SCHOOL wsiwGSmucnnEs — Mw 2-VD r Nm ISGnr _ Gws FW GyM<li ppVEMEM smtwpuNSUu PR9FE31Y 4ME — — — EARM6ILx N6 LIXE —�— PRavffiFD IptN6 LME Eo6E cF AYNKT srR OpTn: Gw+Elt [m'6 ROwVCw-E T. i, v � 4310101 - A P ozru iXeEe e un snl n��meTMrn .v wo�e�µ`.e rueaa.� �-w iws �� xu XEUNr:. ldxRFxrusE: ia..woE ��. Epis+wrus. 3cNOSv Gso srvve�rs. e.EN -s vnovoEEn use, sF.. EIBRNiMa+ sucoL n. neEN -s vno vX+o+sioeuL rsEbuo'Nnaw iwn uw: rww Mrea.%s sas.ce.. XM, r.m cwa. +: ioa pox o ,s nl[tHUGHES IKJASSOCIATH r. 5`4EMAT. °`' FALLON PARK ELEMENTARY SCHOOL Y°°T LEGEND n�o.. wuc�owwcnne nl[tHUGHES IKJASSOCIATH r. 5`4EMAT. °`' FALLON PARK ELEMENTARY SCHOOL Y°°T H'JvH E-S NINETEENTH STREET ELEVATION - SCHEMATIC FALLON PARK ELEMENTARY SCHOOL ZONING DISTRICT MAP 502 19th Street SE Official Tax Parcel: 4310101 ®Area to be Rezoned Zoning AD: Airport Dev CG: Commercial - General CLS: Commercial -Large Site CN'. Commercial- Neighborhood - D: Downtown 1 -1: Light Industrial _ 1 -2: Heavy Industrial - IN: Institutional O INPUD: Institutional Planned Unit Dev ® IPUD'. Industrial Planned Unit Dev MX: Mixed Use O MXPUD'. Mixed Use Planned Unit Dev R -12: Res Single-Family R -3'. Res Single - Family R -5. Res Single-Famlly R -7'. Res Singl.-Family RA: Res - Agricultural RM-1 Res Mixed Denelty RM -2: Res Mixed Density RMR Res Multifamily - ROS: Recreation and Open Space _ UF. Urban Flex Conditional Zoning 0 250 500 Feet a +F I H S a� 2- Q C -. = WISE AN Tor, 1 N 0 00 L _ -. .... CPMPE`` N 4211606 A E V 4211607 a 4211609 S m 4211910 4t,F CHHRCH 18ta 2- Q C -. = WISE AN Tor, 1 N 0 L _ N A E V " +W AVE 1Qa MON-fCLAIR ., nVE C.P,A z 'd, GREENS+^ _ ... gENW OOD Bw� The Roanoke Times Account Number Roanoke, Virginia tje: t lid 'j -t1dt1 L:- 6011499 Affidavit of Publication Date CITY OF ROANOKE - PDV April 04, 2017 Ad, Tina M. Carr STEPHANIE MOON, CITY CLERK 215 CHURCH AVE, SW, SUITE 456 ROANOKE. VA 24011 Date Category Description Ad Size Total Cost 04110/2017 Legal Notices PUBLIC HEARING NOTICE Any public heanngs advertised Y 1 x 203 L 1,921.36 Publisher of the Roanoke Times 1, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 03128.04/04/201] The First insertion being given ... 0312812017 Newspaper reference: 0000506093 Ar M I I Sworn to and subscribed before me this Tuesday. April 4, 2017 r, Notary Pu ;`2po MOriwFq 1, State of Virginia NO City/County of Roanoke 7049982f�xpnES: _ My Commission expires``l°^"M,6`,�6j S 30 l I ar 10o\ °\r.\O ' ''o.NOrABy THIS IS NWA'ffift. `PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings advermsed herein will be held In the City Council Chamber . fourth filer, Room 450 Noel C. Taylor produced Building, 215 Church Avenue, 5 W. Roanoke. Virginia. Any applications will Be available for review In the Planning, Bonding, 8 Development office, first floor. Room 166, 265 Church Avenue, S.W, Roanoke, Virginia The Ciry of Rmnake Planning Commission will hold public hearings on April 10, 2017, at 130 p. on, or as as the matters may be heard to consider these applicatfom' Application by Roanoke City Public Schools to re a portion of the Property At Wze 19th Street, S.E., bearing Official Tax No. 4310101. The appllCeamen is to home the property from IN, Institutional District. antl ROS, Recreation and Open Space District, to INP00, Institutional Planned unit Development District. The land use categories permitted In the INPDD District indutle residential; accommodations and group living; w rare erdal: assembly antl management', public Institutional and community transportation: utility; agricultural: and a sort with a density of one dwelling unit per 1.80m 0 square feet of lot area The comprehensive plan designates the property for recreation and school use, but tloes not age density. The Proposed use of this portion of the property remains educational facilities, elementarymuddle/secindary. Application by P. Fralln Companies, Imo to rezone property located at 0 Plan that hurty agricultural; and accessary with a maximum density of n no evening halt per 1,800 square feet of lot area. The comprehensive plan designates the property single family, medium density. The proposed use a multifamily residential. Application by the City of Roanoke to amend the Official Zoning Map to Hilo ne property located at 3660 Blue Hills Village Drive, N.E. and 3661 Blue xS Village Drive N.E., baring 160122, Tax Map Nos. ram R l and Residential 2, respectively, from R -I1, Rutlentlal SinglsFamlly District to CG, Contro l- General District. for the Public necessity, convenience, and general welfare. antl to pmmpte B.it sting practice. The land use categories permitted In the CG District holes, acmmmotla[ions and group living: vial: industrial . assembly and entertainment p.hire institutional and cimmunity tacihffer, transportation; urfny, sen tural; and accessory. The comprehensive plan does not designate zoning or tlensity. No specinc use is proposed at this time Application by the City of Roanoke to amend the Official Zoning Map to remove pmped, treated at 5345 Williamson Read' N E., bearing Official Tax Map No. 226643, film R -12. Residential goods Fairly District, to CLS. C ro merdal- LTge51@ Oatrict for the public necessary, convenience and transportation: utility, agricultural: and does not designate de plan No specific use 9 ed at this time Is proposed at Ibis Application by the City of Roanoke to a end the Official Zoning Map to rezone property located at aeol the No specific use is proposed at this time. Tina M. Cart, Seerelary, City Planning Commission City Council will hold public bearings no the aforesaid applications on April 12, 2017, at too pm., or as soon as me matters may be heard. Any person with a arability requiring any special accommodation to agreed or participate in the hearings should mntact the City Clerk's office at (5103 8532541 At least five tlays prior to the scheduled bearings Stephanie M. Moon Reynolds. AMC , City Clerk The City of Raanoke Board of zoning Appeals will hold public bearings an April 12 2017, at 1:00 pm., .r as sPon as the matters may be heard, to consmer these applications Appllcatel by Wesley D. Alkms for Boulevard, p N W, hearing T 9 Official Tax No 2080810, zoned RM'1, Residential Mixed Density District, for a special Zoning, Pursuant e s of the City Section g, C of Roanoke (1929), as amended to establish a homelike Application by Robert Ellis for Property located At 5131 HIMebrand Road N.W., W., 5133 Hildebrand Read. N and 5135 Hildebrand Road, N.W. , hearing Official Tax No,, 2200234, 2200233, and 2200226, respectively, zonetl On Commercial 1plur al District, wide conditil for a special exception Code of to [the City of Roanoke (1111, as amended, to expand hours of overall.. for an outdoor for market on the property. Application by Veefay Properties, LLC, for properly loeatetl at 12 Walnut Avenue, S. W.. and 1313 Clarke Avenue. S.W., bearing Official Tax Nos. 1031216 and 1031212, respectively, zonetl D, Downtown District, for a special exception pursuant to Section 363 -315 Zoning, Code of the City of Roanoke (1929), as mended to allow o tidy through facility, abuttiug a 113ldenfial district on the property . Tna M. Carr, Secretary , City Heard of raining Appeals (506093) � wxa' PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in the Planning, Building, & Development office, first floor, Room 166, 215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold public hearings on April 10, 2017, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by Roanoke City Public Schools to rezone a portion of the property at 502 19th Street, S.E., bearing Official Tax No. 4310101. The application is to rezone the property from IN, Institutional District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District. The land use categories permitted in the INPUT) District include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for recreation and school use, but does not specify density. The proposed use of this portion of the property remains educational facilities, elementary/middle /secondary. Application by R. Fralin Companies, Inc., to rezone property located at 0 (zero) Brandon Avenue, S.W., bearing Tax No. 1250801, from R -7, Residential Single - Family District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional and density community facilities; transportation; utility; agricultural; and accessory, with a maximum of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property single family, medium density. The proposed use is multifamily residential. Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 3660 Blue Hills Village Drive, N.E., and 3661 Blue Hills Village Drive, N.E., bearing Official Tax Map Nos. 7160123 and 7160122, respectively, from R -12, Residential Single. Family District, to CG, Commercial - General District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CG District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility, agricultural; PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in the Planning, Building, & Development office, first floor, Room 166, 215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold public hearings on April 10, 2017, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by Roanoke City Public Schools to rezone a portion of the property at 502 19th Street, S.E., bearing Official Tax No. 4310101. The application is to rezone the property from IN, Institutional District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District. The land use categories permitted in the INPUD District include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for recreation and school use, but does not specify density. The proposed use of this portion of the property remains educational facilities, elementary /middle /secondary. Application by R. Fralin Companies, Inc., to rezone property located at 0 (zero) Brandon Avenue, S.W., bearing Tax No. 1250801, from R -7, Residential Single - Family District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property single family, medium density. The proposed use is multifamily residential. Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 3660 Blue Hills Village Drive, N.E., and 3661 Blue Hills Village Drive, N.E., bearing Official Tax Map Nos. 7160123 and 7160122, respectively, from R -12, Residential Single - Family District, to CO, Commercial - General District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CG District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility, agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 5345 Williamson Road, N.E., bearing Official Tax Map No. 2200243, from R -12, Residential Single- Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CLS District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time. Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 5401 Williamson Road, N.E., bearing Official Tax Map No. 2200244, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CLS District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time. Tina M. Carr, Secretary, City planning Commission City Council will hold public hearings on the aforesaid applications on April 17, 2017, at 7:00 p.m., or as soon as the matters may be heard Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled hearings. Stephanie M. Moon Reynolds, MMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold public hearings on April 12, 2017, at 1:00 p.m., or as soon as the matters may be heard, to consider these applications: Application by Wesley D. Atkins for property located at 2907 Huntington Boulevard, N.W., bearing Official Tax No. 2080810, zoned RM -1, Residential Mixed Density District, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to establish a homestay. Application by Robert Ellis for property located at 5131 Hildebrand Road, N.W., 5133 Hildebrand Road, N.W., and 5135 Hildebrand Road, N.W., bearing Official Tax Nos. 2200234, 2200233, and 2200226, respectively, zoned CG, Commercial- General District, with conditions, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to expand hours of operation for an outdoor flea market on the property. Application by Vicejay Properties, LLC, for property located at 12 Walnut Avenue, S.W., and 1313 Clarke Avenue, S.W., bearing Official Tax Nos. 1031716 and 1031717, respectively, zoned D, Downtown District, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to allow a drive - through facility, abutting a residential district, on the property. Tina M. Carr, Secretary, City Board of Zoning Appeals Please publish in newspaper on Tuesday, March 28, 2017, and Tuesday, April 4, 2017. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Board of Zoning Appeals Secretary to the Planning Commission Planning Coordinator Planning, Building & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1330 tina.carr @roanokeva. gov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 Mark Ayles, P.E. Hughes Associates Architects & Engineers 656 Elm Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Ayles: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of Roanoke City Public Schools to rezone a portion of the property at 502 19th Street, S.E., bearing Official Tax Map No. 4310101, from Institutional District, and Recreation and Open Space District, to Institutional Planned Unit Development District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www roanokeva aov, under "Roanoke Planning Commission News', following its meeting on April 10. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, .r� Stephanie M. Moon Reynolds, C Enclosure City Clerk P. Steve Barnett, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 R- CITY OF ROANOKE Q) OFFICE OF •rHE CITV CLERK 215 Church Avemle, S. W., Ruom 456 v" `� Roanoke, Virginia 24011 -1536 'Telephone: (540)85JQ541 F'ux: (540)853 -1145 S'TEFIIANIE M. MOON REYNOLDS, MM(' E-mnil: derk(n,rum,akevo.8uv C'ily ('lerk CECELIA F. MCCOY Deputy City Clerk March 29, 2017 CECELIA r. WEDS, CMC Assistant Deputy ON Clerk Mark Ayles, P.E. Hughes Associates Architects & Engineers 656 Elm Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Ayles: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of Roanoke City Public Schools to rezone a portion of the property at 502 19th Street, S.E., bearing Official Tax Map No. 4310101, from Institutional District, and Recreation and Open Space District, to Institutional Planned Unit Development District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www roanokeva aov, under "Roanoke Planning Commission News', following its meeting on April 10. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, .r� Stephanie M. Moon Reynolds, C Enclosure City Clerk P. Steve Barnett, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 C CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 ' Roanoke, Virginia 24011 -1536 Telephone: (540)N53 -2541 Fa.: (5411) 9531145 S'FITHANIE M. MOON REYNOLDS, MM(' E -mail: clerkCNronnokeva.g °a CECEIAAF.MCCOY City C'I.'it Deynty City Clerk March 29, 2017 CECELIA T. WEBB, CMC Assistant Depots Cite, Clerk Interested Party and /or Adjoining Property Owners Dear Ladies and Gentlemen: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of Roanoke City Public Schools to rezone a portion of the property at 502 19th Street, S.E., bearing Official Tax Map No. 4310101, from Institutional District, and Recreation and Open Space District, to Institutional Planned Unit Development District. (See copy of the Public Hearing Notice attached.) Pursuant to provision f Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.eov, under "Roanoke Planning Commission News', following its meeting on April 10. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Stephanie M. Moon ynolds, MC City Clerk Enclosure h , Department of Planning, Building and Development RECEIVED ROANOKE Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 OCT 8120* Clxdc Here to Print Phone: (540) 853 -1730 Fax: (540) 853 -1230 CITY OF ROANOJ(E Pno Date: Oct 31, 2016 Submittal Number: 8h ❑ Rezoning, Not Othermse Listed ❑ Amendment of Proffered Conditions ❑ Rezoning, Conditional ❑ Amendment of Planned Unit Development Plan ® Rezoning to Planned Unit Development ❑ Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District Address: 502 19th Street Official Tax Nola).: 14310101 Existing Base Zoning: IN and ROS ❑ With Conditions (If multiple zones, please manually enter all districts.) ❑ Without Conditions Ordinance No(s). for Existing Conditions (If applicable): Requested Zoning: INPUD, Institutional Planned ❑ With Conditions proposed Education PreK - 5 ❑ Wfthout Conditions Land Use: Name: City of Roanoke / Christopher P. Morrill Phone Number: 853 -2333 E -Mail: chris.momill @roanokeva.gov Name: Roanoke City Public Schools / Preston S. Barnett Phone Number: 853 -2951 Address: 40 Douglass Avenue NW 24012 E -Mail: pbarnett@rcps.info Applicants Signature : Name: I Hughes A &E / Mark Ayles Phone Number: 3424002 Addre 656 Elm Avenue 24016 E -Mail: mayles @hughesae.com Authori> e>�gnature: r -1 Theicllo; s a e- ; � a' > ROANOKE X Completed application form and checklist. F Written narrative explaining the reason for the request. R Metes and bounds description, if applicable. 5Z Filing fee. Fora F- Concept plan meeting the Application Requirements of item '2(c)'in Zoning Amendment Procedures. F- Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as F- 'development plan' if proffered. Fora. .,., . - R Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. �f I— Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the Chys Zoning Ordinance. Amended development orconcept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures, F- if applicable. F Written proffers to be amended. See the Citys Guide to Proffered Conditions. F- Copy of previously adopted Ordinance. F0 I 1 0011111 r— Amended development plan meeting the requirements of Section 36.2 -326 of the CWs Zoning Ordinance. r- Traffic impact analysis. r Concept plan. • Proffered conditions, if applicable. • Required fee, 'An electronic copy of this application and checklist can be found at wvrw.roanokeva.govlpbd by selecting 'Planning Commission' under 'Boards and Commisaans'. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. Project Narrative Fallon Park Elementary School currently has an enrollment of more than 650 students in grades preK -5 who are served by 100 teachers, administrators and staff. The enrollment fluctuates by 5 to 7% throughout the year due to the transitional nature of their attendance zone. The main building on the school campus is a 69,400 sf masonry and steel structure originally constructed in 1972. There are also three 2,000 sf modular trailers on site. The building contains classrooms, a cafeteria /multi - purpose room, a gymnasium and administrative offices. The school also uses two 12 x 20 modular storage buildings. The site has 90 striped parking spaces and large contiguous unstriped area, all of which are used on a daily basis. Of the 90 spaces, 12 of them are in the front and two of these are handicapped reserved. The school is served by 11 Mountain Valley Transportation buses and two mini -buses from private after - school programs. The buses pick up in the front bus loop and they drop off along the curb adjacent to the school on the north side of the building. Those travelling by car are dropped off in front of the school and picked up on the north side of the building The number of students attending Fallon Park has grown significantly over the last few years, but has leveled off this past year. The anticipated student enrollment will remain the same, but have facilities that can adequately serve a 10% increase. The Roanoke City School Board intends to continue occupying the school during the construction period and, therefore, to minimize class disruption, anticipates the expansion project will occur in four phases. Phase I construction is tentatively scheduled to start in June 2017 and will begin with the new addition. The remaining phases will consist of remodeling the entire interior of the existing school. It is anticipated that Phase II construction may begin as early as spring 2018. Phase I development will include 24,500 sf single -story classroom /office addition. Site work will consist of improvements to accommodate construction traffic and staging, the addition of a fire lane on the southern side of the building, additional fire hydrants, a new FOC and PIV. The asphalt pavement has reached the end of its service life and will be replaced. No new parking areas are planned at this time and the existing parking area will be restriped to allow for 110 dedicated parking spaces. The remaining phases will include expanding and remodeling the kitchen /cafeteria, removing the existing courtyard and adding two additional courtyards, and remodeling of the remaining structure. Thephasing has not been finalized as it is based on constructability, available funding and enrollment. In general, the existing 75,400 sf of structures will increase to approximately 90,400 sf. Traffic/ 191h Street Improvements: The enrollment for the school will remain the same, with 6501 students. We do not anticipate an increase in traffic due to the renovations and additions. 191h Street is curb and gutter with a sidewalk except for the northern portions. City Code requires the remaining portion, 145 feet or so to have curb and gutter and a sidewalk. All four of the existing entrances will be upgraded and will have the concrete aprons as required by City. The remainder of the area has curb and gutter with a sidewalk along 19'" street and Dale Avenue. Landscaping: The two parking areas will remain as in except for replacing the asphalt and restriping. No additional landscaping for the parking areas are needed since they will not be enlarged. The existing sign and landscaped area will remain as is and all trees disturbed during construction will be replaced. Street trees will be added as required by City Code. These trees will be in the right -of -way and along the portion of 19'" Street adjacent to the zoning amendment. Site Lighting: The site currently has site lighting and the proposed plan will include site lighting for the parking areas, but the lighting plan is not part of this submission. A photometric plan and cut sheets for the lights will be included in the next submission. The design will meet all code requirements. Utilities: The existing water line and meter appears to be adequate for the project. The utilities will remain the same except for the addition of fire lines for the new fire hydrants as needed. The water meter may need to be increased based of the fixture counts and this will be determined as the project progresses to construction documents. Fire Access /Fire Flows: The water supply on the site is adequate for the fire code requirements for the school which will be fully sprinklered. One or two new fire hydrants may be needed depending on the final location. An additional 150' fire access lane will be added along the southern side of the school. Drainage: The school is on a knoll and drains In all directions. The site will have storm water management structures as needed to meet current code requirements and based on best management practices and economics. There are two existing storm water drainage systems originating at the top of the hill and they will be reused. It is likely that the site will use underground systems to meet the requirements as well as purchasing nutrient credits to meet water quality. HUGHES ASSOOATES Ersilriz mrvtr B'�mpw¢r .. P PWrta,N� �' rotaY /�' E%IETM6 STRLGNRES PA 14310101 R 4310101 ITY OF OOANOKE � NEw smucnRE , ffi, W „e f ��//5✓ \9 \% ►� e S 2 10. STREET vEry FgvEMErvr d N I ZONING: R05 ZONI AG N I i -- o _� % wsnw ix,R� eoweoga. P�,� — — E>nsmmb>aelms unE _ 1 � / 5« �FRGP05Ep lQtlM6 LWE -. Yq / /,. f PPpOeEp mPJOA+OS EgmpgRY —._.. EWE OF A5P «PLi y. / T� 1 �n aecEL. as�,o, Paena. r«EasoF '73 NES`Raa.5 fj,aaExr IDry wos sIEN�RT SrNEE. ,i' euLaNb xubxr. �E Srcar w'. _ Ne.$ 95cEi9yy ___ /' YA SrWEMS. PREC 5 _30 _ � COJR5 —_ PRGPOSED V9E. V,ePo�sF. �EENIMY SGYy'y. m09 °�a1ry 0985' _ st b1W@,R 5 c« 99 � i — DA p,JENl�rro5nE 5824 mP,�p vNreN_ aE mrvs. ' _ _ - LPNp56gPM6 Rf(y iREMpTS: gJFFERmb a 5cREENING YULL BE PER T«E VEW EiREPi TREE SONMb LRDINAMCE IN EFPEbT qT rME THE TxE CGMPRE «ENSUE PLPN IS `Yl2MrtiEp. b� TRFEE SNOWY 6RAReILPLLY ANp WILL BE GEy6NFD PER Cltt OpE. PM r IN FFV T T THE. LANp5eg YULL 6E PER i N SlJWN6 FALLON PARK ELEMENTARY SCHOOL°IN EFFiT AT THE IME T «E( R «EE P iE O Fi' ,50 EOJ' ��J -P N& ME HUGHES — EXSTrvG ywING LINE 2 IN6 LIKE —" — ®6ECpA5P „ALT ASSOCIATES Ar ��, PARCEL V- 4510101 =� Gltt OF ROAN 502 19`” 5T I= Jr 6s�ACRE5 (65J � r EnsnrvGrv=g� /_ �� /' narosro mwDmas eo.,+D.a. D IN NDmUi s , EKI6TING E,RIG11RE5 �: DIdE a��.amE �a �NFlV 51WIGNRE9 — - NF PAVEnEAT 8rvXA5m ON l'r�Em'ROwNdcEMGnn�W LI�G 6RA55 v.NOS6APEO Arzen FALLON PARK ELEMENTARY SCHOOL �E E O 13E 390' �. 1:1.ZI ®HUGHES ASSOCIATES ARCHITECTS & ENG VEERS °Exsve e— RENOVATION CONCEPT FALLON PARK ELEMENTARY SCHOOL 50219th Street Roanoke, Virginia Comm No. 16046 October 31, 2016 ZONING DISTRICT MAP o z" 502 19th Street SE Official Tax Parcel: 4310101 Area to be Rezoned Zoning AD: Airport Day CG'. Commercial -General I♦ CLS'. Commercial -Large Site CIA : Commercial - Neighborhood — D'. Downtown 1 -1: Light Industrial t 1 -2 Heavy Industrial _ IN Institutional OINPUD: Institutional Planned Unit Dev ® WILD: Industrial Planned Unit Dev MX: Mixed Use O MXPUD. Mixed Use Planned Unit Lev R -12. Res Single - Family R -3'. Res Single - Family R -5: Res Single - Family RA: Res Single - Family RA -. Res Agricultural RM -1: Res Mixed Density RM -2'. Res Mixed Density RMF: Res Multifamily ROS. Recreation and Open Space _ UF: Urban Flex _ Conditional Zoning n 0 250 500 Feett- c 4211f,c,r ,l 4211ii ii- J -+ 421609 S 4211611 CRDRCR ApF �,8 r 1 1 L RestIR " ed Densit i^ GREEK BRIER AVE N � O Z F4LL0N AVE MONTCLAIR AVE ,.._- r RM 2: Res Mixed Density KEN`NOOD BLVD " I a� tr� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 C'hnrch Avennq S. W., Room 456 Roanoke, Virginia 24011 -1536 10,1..11e: (540) 853 -2541 Fax: (541)851 -1[45 S S' 1' I( I' IL \NII.N].NIOONI(ll)NOI.I)S,N1N1( F:nu,ih cicrk(n rounolmvu.FOV ('F('k:1.IAF.N1('('0Y ('it, ('let k DePilly ('ily (' let k April 18, 2017 John M. Himmelberg CFS -4 III, LLC 3144 S. Winton Road Rochester, New York 14623 Dear Mr. Himmelberg: ('I:(e(AA'1'. WEBB, CNI(' Zntanl Deynh ('it) ('lerk I am enclosing copy of Ordinance No. 40804- 041717 rezoning property located at 5401 Williamson Road, N.E., designated as Official Tax Map No. 2200244, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District, as set forth in the Zoning Amendment Application No. 1 dated January 4, 2017. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, April 17, 2017; and is in full force and effect upon its passage. Sincerely, M. r ,��, Stephanie eyn ds, MMC City Clerk Enclosure PC: CFS -4 III, LLC, 230 Crosskeys Office Park, Fairport, New York 14450 5417 Realty, LLP, 3525 Cranshire Court, Hoffman Estates, Illinois 60067 Williamson Road Plaza, LLC, 4552 Franklin Road, S. W., Roanoke, Virginia 24014, Anderson W. and Mary M. Jones, 5208 Hollyhock Road, N. W., Roanoke, Virginia 24012 R. Brian Townsend, Acting City Manager Daniel J. Callaghan, City Attorney Steve J. Talevi, Assistant City Attorney John M. Himmelberg April 18, 2017 Page 2 PC: Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Ian Shaw, Agent, City Planning Commission Tina Carr, Secretary, City Planning Commission IN THE COUNCIL OF Il Ili ('I "I'Y OP ROANOKIi, VIRGINIA The 17th day of ADrii, 2017. No. 40604- 041717. AN ORDINANCE to rezone certain property located at 5401 Williamson Road, N.E., from R -12, Residential Single- pamily District, to CLS, Commercial -Large Site District; and dispensing with the second reading of this ordinance by title. W) ❑?REAS, the City of Roanoke, has made application to the Council of the City of Roanoke, Virginia ( "City Council "), to have the property located at 5401 Williamson Road, N.E., bearing Official Tax Map No. 2200244, rezoned from R -12, Residential Single - Family District, to CLS, Commercial - Largc Site District; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, mid after conducting a public hearing on the matter, has made its recommendation to City Council: WHEREAS, a public hearing was held by City Council on such application at its meeting on April 17, 2017, after due and timely notice thereof as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for mud against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Plamting Commission, the City's Comprehensive Plan, and the matters presented at the public heating, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of Rezone W10100 P,Om - 5401 Wmsortd., the subject property, and for those reasons, is of the opinion that the here ina Clan described property should be r-ozonod as herein provided. THEREFORE, 1312 IT ORDAINFI) by the Council of the City of Roanokc that: Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Official Tax Map No. 2200244, located at 5401 Williamson Road, N.E., be and is hereby rezoned train R -12, Residential Single - Family District, to CLS, Commercial -Large Site District, as set forth in the Zoning Amendment Application No. I dated January 4, 2017. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: y,� City Clerk. \ - Rezone without proft,11 -1401 Winsortdoc To: Hor Meeting: April 17, 2017 Subject: Application by the City of Roanoke to amend the Official Zoning Map to rezone propert (R CITY COUNCIL AGENDA REPORT y located at 5401 Williamson Road, N.E., bearing Official Tax Map No. 2200244, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. Recommendation The Planning Commission held a public hearing on Monday, April 10, 2017. By a vote of 6 - 0, the Commission recommended approval of the rezoning request, finding that the Original Application is consistent with the City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance. The zoning of subject property, recently annexed from Roanoke County, will match that of the adjacent properties in the City and is consistent with how the property was zoned while situated in Roanoke County. -12) Application Information Re uest. Rezonin Owner: CFS -4 III LLC A lican[: Cit of Roanoke Authorized A ent: Ian D. Shaw Planning Commission A ent Cit Sta Person: Ian D. Shaw, Plannin Commission A ent Site 5401 Williamson Road, N.E. Address /Location: O icial Tax Nos.: 2200244 Site Area: Zonin 1.07 acres Residential Sin le Famil District Existin Background The property located at 5401 Williamson Road, N.E. was annexed by the City from Roanoke County effective January 1, 2017. This parcel serves as off -arking for the adjacent commercial building and development (formerly Happy' s Flea The subject property serves as approximately half the front parking area for the adjacent property and provides access to Williamson Road from the adjacent property (adjacent property has no frontage on Williamson Road). Prior to annexation from Roanoke County, the parcel was zoned C -2, High Intensity Commercial District. After annexation, the properties are considered a Residential Single - Family District (R -12) as specified in Section 36.2- 105(f)(2) of the City's zoning ordinance. This application would rezone the property from Residential Single Family District (R -12) to Commercial -Large Site District (CLS), consistent with the adjacent properties in the City. The uses in the City's CLS district are similar to those that were permitted in the County's C -2 district. Considerations The property is part of a continuous strip of commercial development along Williamson Road, N.E., and forms a contiguous use with the adjacent property (Official Tax No. 2200244). The proposed change will make the zoning of the property consistent with the zoning prior to annexation and matches the zoning of the adjacent properties in the City. Surrounding Zoning and Land Use Zonin District Land Use Mixed commercial development North C -2, High Intensity Commercial District (Roanoke South Count ) CLS, Commercial Large -Site, Vacant commercial building, mixed R -12, Residential Single commercial, off -site parking Famil Mixed commercial development, East C -2, High Intensity Commercial District (Roanoke vacant commercial building, single County), family residential CLS, Commercial Large -Site, R -7 Residential Sin le West C -2, High Intensity Mixed commercial development Commercial District (Roanoke Count ) Compliance with the Zoning Ordinance: The purpose of the CLS District is to accommodate multiple buildings and uses that are large in scale and generally characterized by multiple tenants or uses on a single zoning lot that share common parking, curb cuts, driveways, and access to and from streets. These uses and areas are heavily dependent on the motor vehicle and tend to result in large parking areas and outdoor display of merchandise. CLS District uses include large motor vehicle sales and service establishments and community and regional shopping centers. The district standards provide for landscaped buffers to minimize the impact of CLS uses on surrounding areas. While the change from R -12 to CLS zoning may appear significant, the property was zoned C -2 in the County with a similar set of permitted uses as the proposed CLS District. The development standards in the current zoning ordinance will provide adequate controls related to any development that might occur on this parcel and the adjacent property. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001 -2020 and the Williamson Road Area Plan identify the need for appropriate location of commercial development. Relevant Vision 2001 -2020 policy: ED P6. Commercial development. Roanoke will encourage commercial development in appropriate areas (i.e., key intersections and centers) of Roanoke to serve the needs of citizens and visitors. Relevant Williamson Road Area Plan Policy: Economic Development Policies and Actions Commercial zoning: The supply of commercial zoning along Williamson Road will be limited to encourage more efficient use of Roanoke's scarce land resources. In conjunction, Roanoke will encourage increased lot coverage ratios, multi -story buildings, and reduced setback requirements. Future expansion of commercial districts will be discouraged. Returning the zoning of the property to a commercial designation, similar to the previous zoning, maintains what had been existing zoning patterns and allows for future redevelopment or reuse of this property and the abutting property that housed the former Happy's Flea Market. Public Comment Summary None Planning Commission Work Session (March 10 2017): The item was discussed in the Planning Commission Work Session for compliance with City policy and ordinances. No comments resulted from the review of the proposed rezoning. Conclusions and Recommendations: The principal consideration is whether the proposed zoning amendment is consistent with Vision 2001 -2020 and the Williamson Road Area Plan. As previously noted, this property was zoned for commercial use until January 1, 2017, when it was annexed into the City. Maintaining a similar zoning designation is appropriate in conjunction with the commercial development that exists along Williamson Road, N.E., and the abutting property that the off -site parking serves. Planning Commission Public Hearing (April 10 2017): None N Kermit Hale, ChairjK{ City Planning Commission c: R. Brian Townsend, Acting City Manager Chris Chittum, Director of Planning Building & Development Daniel J. Callaghan, City Attorney Steven J- Talevi, Assistant City Attorney John M. Himmelberg, Jr., Authorized Representative of CFS-4 III LLC p APbnn gard elePMFI PCZA 7 -0005 Room 106, NDIII QT" 216tlwmhAvsm%&W. RunoW 119We 81011 plmrm:.(5gos3.1730 Fax: 01853 -1230 WS ROANOKE pale: I BubmNel mmbw. dobw Apptics lon � ®, NM�OtlmIWeeUeled ❑ Re7atlry, CoMMonl ❑ Rem k m Plmemd IAAt peWlopnmtll ❑ I9bMhBrworcon"WreNe 5An Oar* pbltkt Addrw 01 WRiAurnnn Road, N.E. OftwTex No(e4: Exilft Ben ZadnB: (If mupAbzmn, PbanmeRim* enter an dbl"J ❑ kwula enl of Pmfined CaMm ❑ AmMdmml offtmW uldONVO NRIM PIN ❑ Amen0nMOfCGMMW NWe SIP()YwW DMW ❑ MAN Cwftne ® WARmt Condom ❑ YAIh CandAbne Pmpaed ReglNMedZmYlp: Co n""° °n�"See ®1MImulCandllam IadlNe; . _ PMre N"w.. (r"7s3 -0 O X 103' NKM 5-4 11 LLC AMM; 31445.WlmmnRO4llodneter,NY 14623 E-Md: Pmpwq. WIMM ( A-4tw reel t V.{ Nome: dROemM PAme Numeen U Ad# aq Churdr S.W.Ruenola,V 24011 E-Mok Nerve: p.SMw,A9Wto Piennlnq C.ernndmlon mm NmlmeC AM= lS pdi AVenuq S.W.Romda,VA 24011 E-Wt AdmdWdAW 8Ww" r Caorsheel. r Trek hw analwo. F PmAred andomra, 9applkable. rr""Am. -An ekmrant, GM of #h applkdlon and checkYcl can be orul alanw.mrmkev p*bd by ssle*V ftVft Carmkeb' under 'Boards and Cern rk sbnd. A ampkle packet must be BAFAR d erh On an applicaft o amended, unleeadeewlea epedlad by doff. Zoning Amendment Application Narrative 5901 Wlfliamson Rned, N.E. Official Tax No. 220244 The property was annexed from Roanoke County to the City of Roanoke In late 201& Annexed parcels come into the Oty of Roanoke zoned R-12, Residential Single Family. in order to provide consistent zoning and amid future land use problems, we m proposing that this property be rezoned to CLS, Commercial-Large Site, which Is the same zoning as surrounding parcels. The Roanoke Times Account Number tldb G: Roanoke, Virginia ae: t lid y 6011439 Affidavit of Publication Date CI IY OF ROANOKE -PDV April 04, 2017 Ain Tina M Can STEPHANIE MOON, CITY CLERK 215 CHURCH AVE, SW, SUITE 456 ROANOKE, VA 24011 Date Category Description Ad Size Total Cost 04/10/2017 Legal Notices PUBLIC HEARWG NOTICE Any public besnugs advertised h, 1 x 203 L 1,921 36 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 03128, 0410412017 The First insertion being given ... 03/28/2017 Newspaper reference: 0000506093 Sworn to and subscribed before me this Tuesday, April 4, 2017 THIS IS N&`AWL. 'PLEASE PAY FROM INVOICE. THANK YOU L.. STq Notary P1 ,Q- ,MOOwE,�7. 's State of Virginia o 'aErwnNlla"NO `. City /County of Roanoke 30 l 104982Xiy6r11 - MVC M My Commission expires '- Np /aRV v�e�> ,• THIS IS N&`AWL. 'PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings atentioal herein will be held in the City Council Coauthor fourth floor. Room 450, Noel C Taylor Municipal Building, 215 Church Art me. SW., Remark,, Virginia. Any prip, carries will be word, he If e w In the Planning, floor, Room k 166. 2pmenl Church Al Gist floor, Room 166.215 LhuaM1 Avenue, S.W.ROannke, Vlryinla. The commission l wll 1"I'l npublic RM1feanng9 On April le, 200, at 130 p. m., or as merear s the maters may be heard or hood's Does, spnbcaUos: Appbcatina by Roanoke City Public Schools to rezone a portion of the property At 502 19th Store, S.E, bearing Ofheial Tax No, 4310101 The app11eaH0n is to rezone the properly from IN, Institutional District. and R05 Reueahon and Open Space bexplc, to INPU% IpstituConal Planned Unit Development District. The )antl use catet0des permdted In the INPUD District became residential; c ommodations add group trying' menial', assembly and m ertammem; public, institutional and unity; transportation', utility: agricultural, and accessary', with 220 maximum density of one dwellin t p8 ar, feel onot area To, ..m...F.ib me. designates the ups"A all or loo Orion. - — rrpi emano educational facilities. IOmenlbry /mtddle/secontlaTY education by R. Oman Companies, c, to rezone property located at o dip) Brandun Avenue S.W., bearing 0, No. 1250801 from R -7, Reuldentlal :eagle- Fanhly restrict, to M%P00. dtxed Use Planned Unit Develi p t rl�# tlfspe subject es in the development locationn.1 ba ,,an ding, and inlrastrocfure. site across and rudrling design. The land oil a@gnees permitted in M%PUO melyde esidenlial: aseepannif and group IJlsnibloca Jal',e rrimis sim muclaumbet. public. IOSIRUROnal and commodity (millbi manSPnrtalirm, utility: agrambrml; and a e5snry. With a Taylor density of t e Of dwelling unit Per 1ve , let area Plan footne, the density r TDB pagrsled do' Is 11110fomd, reslentlal. Apphilatlgn be the City of Roanoke to amend the OhlPlal Zoning Map to fie property located at 3660 Blad Hills Village Drive N.E., and 3661 Blue MIAs Village Drive, N. E, bearing OfOCial Tax Map Nos. 2160123 antl 1160122, respectiveta form R -11 Resmemal single bou'ly Clear I In me enmmefdal GOnoof posted, for the pubbc ..... —ity convenience and To let and,l . and to marole good evl ,fi les pcnlami la lb, CG Otstnol .noted, a mmlromns and turn bond) ainl; industrial. ccom m ier "oholy and Irdmerity, public transuJnnal amt mmmrnlly fddllims' necessary, The fi fferhmes' Pro' does nil designalc zoning or 1111HY, No sprohm .no is pmnrsea at Jds time Amilso ben by ear city of Roamke to mend the Official Zoning Map to r property IDCaletl al 5345 remit VllllaMae NO. 2200243, bearing Official Tax Residential Singi,Fally 04rictt. ll ring practice. The land u ategnrin' permitted in the CLS District Iadude accommodations and group vtng', commercial; industrial, assembly and entedainment; publio mstiriffmal and community fadlitile transportation; utility; agricultural; and c.. 1m,. The rumpuhonslvp plan does not designate zoning or density. No specific use 35 proposed at this time Application by the City of Rpanoke to amend file 0iicial Zoning Map W rezone property located at 5401 Williamson Road N.E., bearing Crucial 4,r no he 2200244, form R -12, doe s out design zoning fir a any. No specihc a is proposed at this time Tonal Carr Secretary, City Planning Commission City Cmmdl will cold pi bearings On the aforesaid appkidens on Apml T , 201, at 700 pm ,o szoon as try matters may 6, heart. Any person will a disability culture any special accOmmndatiOb to attend he al 1hourn mnlact th CitynClerk '5 office at (540) 842541 at least to,, drys pros to the scheduled hearings Syphon:, M. Moan Reynolds, MMC, City CIPM1 The City Of Roanoke Board of Zoning Appeals will hold public hearings an April 12. sell. At Igo p. m.. or as soon as the matters may be heard. to consider these appndalions AupISaran by Wesley D. Alain far linded It Ni bearing Official 7 9Tax No 2080810, amid AM 1, Residential Mixed pop ltY Astral. par a spetlal exception pursuant In Section 362311, Zoning. Code of the City of Roanoke h 4, 1979), a, amended, to establish a Attainable. by Robert HE, far property located at 5131 Hildebrand Road. NW., 5133 Hildebrand Road Of and 5135 Hildebrantl Road, N.W. hearing Offzial Tax Nos. 2200234, 2200233, and Crmmcload Generalely District.d With condibpns, for a special exception pursuant to sodium 36.2 -315, Zoning, Code of the City or hall HTOC, as amended, to expand hour, of operation for an outdoor flea market on the Property. Application by Vee)ay Imax lleA 11C, for property located It 12 Walnut Avenue, 5. A. and 1313 Clarke Avenue, S.W.. beano Chiral Tax NO, ID31716 and 1031717. respectively, zoned D, movab wn DSMct, for a shri exception pursuant to Section 36 315, Zoning, Corte of the City of Roanoke. (1979), as amended to allow a drive (hiccup facility, abutting a residential district. on the properly. Tina M. Corr Secretary. City Board 07cong Appeals (506093) 1 ��A�' PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in the Planning, Building, & Development office, first floor, Room 166,215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold public hearings on April 10, 2017, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by Roanoke City Public Schools to rezone a portion of the property at 502 19th Street, S.E., bearing Official Tax No. 4310101. The application is to rezone the property from IN, Institutional District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District. The land use categories permitted in the INPUD District include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for recreation and school use, but does not specify density. The proposed use of this portion of the property remains educational facilities, elementary/middle /secondary. Application by R. Fralin Companies, Inc., to rezone property located at 0 (zero) Brandon Avenue, S.W., bearing Tax No. 1250801, from R -7, Residential Single - Family District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property single family, medium density. The proposed use is multifamily residential. Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 3660 Blue Hills Village Drive, N.E., and 3661 Blue Hills Village Drive, N.E., bearing Official Tax Map Nos. 7160123 and 7160122, respectively, from R -12, Residential Single - Family District, to CG, Commercial- General District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CG District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility, agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time. Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 5345 Williamson Road, N.E., bearing Official Tax Map No. 2200243, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CLS District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time. Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 5401 Williamson Road, N.E., bearing Official Tax Map No. 2200244, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CLS District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time. Tina M. Can, Secretary, City Planning Commission City Council will hold public hearings on the aforesaid applications on April 17, 2017, at 7:00 P.m., or as soon as the matters may be heard. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled hearings. Stephanie M. Moon Reynolds, MMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold public hearings on April 12, 2017, at 1:00 p.m., or as soon as the matters may be heard, to consider these applications: Application by Wesley D. Atkins for property located at 2907 Huntington Boulevard, N.W., bearing Official Tax No. 2080810, zoned RM -1, Residential Mixed Density District, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to establish a homestay. Application by Robert Ellis for property located at 5131 Hildebrand Road, N.W., 5133 Hildebrand Road, N.W., and 5135 Hildebrand Road, N.W., bearing Official Tax Nos. 2200234, 2200233, and 2200226, respectively, zoned CG, Commercial - General District, with conditions, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to expand hours of operation for an outdoor flea market on the property. Application by Vecjay Properties, LLC, for property located at 12 Walnut Avenue, S.W., and 1313 Clarke Avenue, S.W., bearing Official Tax Nos. 1031716 and 1031717, respectively, zoned D, Downtown District, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to allow a drive - through facility, abutting a residential district, on the property. Tina M. Carr, Secretary, City Board of Zoning Appeals Please publish in newspaper on Tuesday, March 28, 2017, and Tuesday, April 4, 2017. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Board of Zoning Appeals Secretary to the Planning Commission Planning Coordinator Planning, Building & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1330 tina.caa@romokeva.gov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S. W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 Assistant Depnq CRv Clerk John M. Himmelberg CFS -4 III, LLC 3144 S. Winton Road Rochester, New York 14623 Dear Mr. Himmelberg: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p. m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of the City of Roanoke to rezone property located at 5401 Williamson Road, N. E., bearing Official Tax Map No. 2200244, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.ro anokeva cov, under "Roanoke Planning Commission News ", following its meeting on April 10. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. �/S,injce�rrelly, � �t ) rn. /�I Stephanie M. Moon Re nol s, MM Enclosure City Clerk CITY OF ROANOKE OFFICE OF 'rHE C►TV CLERK 215 Church Avenue, 5. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853.2541 S PErHANIE M. MOON REYNOLDS, MM(' Fax: (541)853 -1145 Fnail: cicrk(nn oa.... .gav City Clerk ('ECF.LIA F. MC'COY Deputy ('ity C9ork March 29, 2017 CE,CELIAT. WEBR,CMC Assistant Depnq CRv Clerk John M. Himmelberg CFS -4 III, LLC 3144 S. Winton Road Rochester, New York 14623 Dear Mr. Himmelberg: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p. m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of the City of Roanoke to rezone property located at 5401 Williamson Road, N. E., bearing Official Tax Map No. 2200244, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.ro anokeva cov, under "Roanoke Planning Commission News ", following its meeting on April 10. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. �/S,injce�rrelly, � �t ) rn. /�I Stephanie M. Moon Re nol s, MM Enclosure City Clerk Williamson Road Plaza LLC Anderson W. and Mary M. Jones 5417 Realty, LLP Dear Ladies and Gentlemen: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of the City of Roanoke to rezone property located at 5401 Williamson Road, N.E., bearing Official Tax Map No. 2200244, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www roanokeva cov, under "Roanoke Planning Commission News ", following its meeting on April 10. This letter is provided for your information as an interested party and/or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Stephanie M. Moon Reynolds, yY1 MC City Clerk Enclosure CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'relcplionc (540)853 -2541 F,u: (540)853 -1145 STI'T TAME M. MOON BVYNOLDS, MMC R -mail: cicrk(rgroonokevn.gov CEC ELIA F. MCCOY City C'ICrk DCPOty C'itp Clerk March 29, 2017 CECELIA T. WEBB, CMC Assistant Depoly CB'r Clerk Williamson Road Plaza LLC Anderson W. and Mary M. Jones 5417 Realty, LLP Dear Ladies and Gentlemen: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of the City of Roanoke to rezone property located at 5401 Williamson Road, N.E., bearing Official Tax Map No. 2200244, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www roanokeva cov, under "Roanoke Planning Commission News ", following its meeting on April 10. This letter is provided for your information as an interested party and/or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Stephanie M. Moon Reynolds, yY1 MC City Clerk Enclosure CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'I eleplione: (54111853 -2541 Nix: (540) 853 -1145 S11:14IAN I F N. NJ ()ON REN NOLI1F, NJ NJ L: mail vlcrkpi romiokevu'gov (' F( FI.I A N. 61('(01' ('it, ('Jerk Ilepnl} City ( Jerk Ck('ELIA 1.. WI!nn, C%ff AxnWatu Deputy ('il) ('Jerk April 18, 2017 F. Brad Denardo President and Chief Executive Officer The National Bank of Blacksburg P. O. Box 90002 Blacksburg, Virginia 24062 -9002 Dear Mr. Denardo: I am enclosing copy of Ordinance No. 40803- 041717 rezoning at 3660 and 3661 Blue Hills Village Drive, N.E., designated as Official Tax Map Nos. 7160123 and 7160122, respectively, from R -12, Residential Single - Family District, to CG, Commercial - General District, as set forth in the Zoning Amendment Application No. 1 dated January 4, 2017. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, April 17, 2017; and is in full force and effect upon its passage. Sincerely, yt,\� N?ro -q� Stephanie M. Moon Reynolds, NiMC City Clerk Enclosure PC: ABS Properties, LLC, c/o Robert Sell, 154 Twin Coves Drive, Moneta, Virginia 24121 Childrens Castle Properties, LLC, 3743 Challenger Avenue, N. E., Roanoke, Virginia 24012 Gregory A. Bailey, 4052 Trail Drive, N. E., Roanoke, Virginia 24012 F. Brad Denardo April 18, 2017 Page 2 PC: 460 Properties, LLC, 7735 Old Mill Forest Drive, S. W., Roanoke, Virginia 24018 Trailblazers, LLC, P O BOX 678, Fincastle, Virginia 24090 Strauss Properties, LLC, 5100 Bernard Drive, S. W., Roanoke, Virginia 24018 Michael J. and Ulinda S. Grome, 4050 Trail Drive, N. E., Roanoke, Virginia 24012 R. Brian Townsend, Acting City Manager Daniel J. Callaghan, City Attorney Steve J. Talevi, Assistant City Attorney Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Ian Shaw, Agent, City Planning Commission Tina Carr, Secretary, City Planning Commission IN TI IF. COUNCIL OF TI11'. CITY OF ROANOKE, VIRGINIA The 17th day of April, 2017. No. 40803- 041717. AN ORDINANCI? to rezone certain propurty located at 3660 and 3661 Blue Hills Village Drive, N.F., horn R -12, Residential Single - Family District, to CG, Commercial - General District; and dispensing with the second reading of this ordinance by title. WI IERFAS, the City of Roanoke has made application to the Council of the City of Roanoke, Virginia ( "City Council "), to have the property located at 3660 and 3661 Blue I fills Village Drive, N.E., bearing Official Tax Map Nos. 7160123 and 7160122, respectively, rezoned from R -12, Residential Single- Family District, to CG, Commercial- General District; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on April 17, 2017, after due and timely notice thereof as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of Rezone wi[hom proffers 36603661 ©We frills doo the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. 'If 1FREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Official Tax Mal) Nos. 7160123 and 7160122, located at 3660 and 3661 Blue Hills Village Drive, N.E., respectively, be and is hereby rezoned from R -12, Residential Single- Family District, to CG, Cmnmercial- General District, as set forth in the Zoning Amendment Application No. 1 dated January 4, 2017. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. Ru.,,, 1A11W 1r.M11 36603661 BI,, 11,11, &, To: Hot Meeting: April 17, 2017 Subject: Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 3660 Blue Hills Village Drive, N.E., and 3661 Blue Hills Village Drive, N.E., bearing Official Tax Map Nos. 7160123 and 7160122, respectively, from R -12, Residential Single Family District, to CG, Commercial - General District, for CITY COUNCIL AGENDA REPORT the public necessity, convenience, and general welfare, and to promote good zoning practice. Recommendation The Planning Commission held a public hearing on Monday, April 10, 2017. By a vote of 6 - 0, the Commission recommended approval of the rezoning request, finding that the Original Application is consistent with the City's Comprehensive Plan, Hollins /Wildwood Area Plan, and Zoning Ordinance. The zoning of subject property, recently annexed from Roanoke County, will match that of the adjacent properties in the City and is consistent with how the property was zoned while situated in Roanoke County. Application Information The D Shaw Planning Commission Naern D Shaw Planning commission, n and 9661 Blue Hills Village Drive, N.E. 2 icial Tax Nos.: 7160123 and 7160122 iite Area 0.49 acres 0.72 acres Existin Zonin Residential Sin le Famil District (R -12) Pro osed Zonin Commercial - General District (CG) Existin Land Use: Vacant Pro osed Land Use: Vacant Neighborhood Plan: Hollins /Wildwood Area Plan Specified Future N/A - General commercial identified for adjacent property Land Use: Filing Date: Motion at Planning Commission Public Hearing: March 13. 2017 Background The properties located at 3660 and 3661 Blue Hills Village Drive, N.E., were annexed by the City from Roanoke County effective January 1, 2017. These two parcels were part of contiguous development that was located in the City of Roanoke and Roanoke County. Prior to annexation from Roanoke County, the two parcels were zoned C -2, High Intensity Commercial District, without conditions. After annexation, the properties are considered a Residential Single - Family District (R -12) as specified in Section 36.2 -1 OS(f)(2) of the City's zoning ordinance. This application would rezone the two properties from Residential Single- Family District (R -12) to Commercial - General District (CG), consistent with the adjacent properties in the City. The uses in the City's CG district are similar to those that were permitted in the County's C -2 district. The property at 3660 Blue Hills Drive, N.E., is narrow and irregularly shaped, which would make development difficult. The property located at 3661 Blue Hills Village Drive, N.E., contains a stormwater management basin that serves the Blue Hills Village development. The presence of the basin would make any further use of the property difficult without significant redevelopment. Considerations The property is part of a contiguous commercial development along Blue Hills Village Drive, N.E., that runs generally parallel to Orange Avenue, N.E. The proposed change will make the zoning of the consistent with the zoning prior to annexation and matches the zoning of the adjacent properties in the City. Surrounding Zoning and Land Use: North R-�1, Low Density Residential Two single family dwellings C.2, High Intensity Single Family Detached Dwelling, Commercial District (Roanoke Vacant, and Warehouse C -1, Low Intensity Commercial District (Roanoke West CG(c), General Commercial Retail sales, eating establishment Compliance with the zoning Ordinance: The purpose of the CG District is to permit motor vehicle dependent uses that are generally developed as single use developments on individual lots, subject to landscaping, access, and signage standards. Such development is generally characterized by individual curb cuts, access drives, and signage. It is intended that this district be applied primarily along heavily traveled arterial streets, with an emphasis on clustering such development at major intersections. While recognizing the motor vehicle traffic generated by the uses permitted in this district, it is the intent of the regulations of the district to encourage and recognize pedestrian access and public transit forms of transportation by locating parking to the side and rear of buildings and minimizing conflict through landscaping and signage standards. The uses permitted in this district generally require a high volume of traffic along the frontage of the establishment and include horizontally oriented buildings. Such permitted uses include general retail establishments, offices, service establishments, motor vehicle related sales and service, eating establishments, and entertainment uses. The CG District is also intended to accommodate travel- oriented uses such as hotels, motels, and gasoline stations. While the change from R -12 to CG zoning may appear as a significant change, the property was zoned C -2 in the County with a similar set of permitted uses as the proposed CG District. The development standards in the current zoning ordinance will provide adequate controls related to any development that might occur on the two parcels. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001 -2020 and the Hollins /Wildwood Area Plan identify the need for appropriate commercial development. Relevant Vision 2001 -2020 policies: ED P6. Commercial development. Roanoke will encourage commercial development in appropriate areas (i.e., key intersections and centers) of Roanoke to serve the needs of citizens and visitors. Relevant Hollins /Wildwood Area Plan Policies Economic Development Policies and Actions Commercial Corridors: Commercial areas should accommodate competitive businesses that have aesthetic and functional compatibility with adjoining residential areas. Orange Avenue: Maintain commercial zoning that will retain existing businesses and attract new establishments. Maximize use of Existing Commercial Districts: Avoid further expansion of commercial districts to encourage quality development and more efficient use of land in existing districts. The Hollins /Wildwood Area Plan does encourage a mix of multifamily residential and commercial development along the Orange Avenue corridor. These two parcels are small in area and would not lend themselves to development for multifamily purposes. Returning the zoning to a commercial designation, similar to the previous zoning, could allow for use to support the adjacent commercial development along Blue Hills Village Drive. Public Comment Summary None Planning Commission Work Session (March 10 2017): The item was discussed in the Planning Commission Work Session for compliance with City policy and ordinances. No comments resulted from the review of the proposed rezoning. Conclusions and Recommendations: The principal consideration is whether the proposed zoning amendment is consistent with Vision 2001 -2020 and the Hollins /Wildwood Area Plan. As previously noted, these properties were zoned for commercial use until January 1, 2017, when they were annexed into the City. Maintaining a similar zoning designation is appropriate in conjunction with the commercial development that exists along Blue Hills Village Drive, N.E. Planning Commission Public Hearing (April 10 2017): None Kermit Hale, Chair -thtz, City Planning Commission c: R. Brian Townsend, Acting City Manager Chris Chittum, Director of Planning Building & Development Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney F. Brad Denardo, President and CEO of The National Bank of Blacksburg Dale: anuary4.2017 Submittal Number. IOdglnal Application I ❑x ReZMft. Not Olberaiselisled ❑ Amendment of PmRemd Conditions Rezoning, Cundillmel ❑ Amendment of Planed Unit Development Plan Rezoning m PINTAd'Unit De IDWeol ❑ Amendment of Comprehensive Sign Ovedey Disldct _. fl ES(ablishmmntOf C0n6aeheNNe Sign Overlay Disldd Address; 3660BIue HillsVlllage Drive,N.E. and 3661 Blue H1115)RIlage Drive, N.E. Olfidal Te%No(s).: 17160123 and 7160122,resPe YVY 1Wh CaxWons Existing Bess ZWIM: -t 2, R%ldenllal Sln9le-FaMOY ©Wlhout Cordims -(If mulloo zones, Please menudy entefag dts[Mls.) Ordinance Ws). for Exls%ng Condition (II applicable): With Cmd@ans pmpmd �I '- Requested Zordllg: 4[ammerclal{ieneml ❑ Vdlhold COndtllons LandllSa;� Name: eNatlonat BankofBlacksburg Phone Number. $40- 'SI -fa?3 24062.96D2 EMaM: It'd? nbbcnK.cn New tyofRoaneke Phone Number. �1: Add 2 Qurch Avenu 9W., Roanoke, V 24011 Mail: �— 1 Appkorfs rehi e Name; n0.5haw, Agent to Plannkg Commission Phone Number. Address; 15Olp #Avenue,S.W.Roenoke,VA24011 _ E-Mai;� -- I Authodzsd Agent's inure: r Geve(dpment plan meeting Um requlremenle of Seceon 36.2326 of the City§ Zoning Ondinence. c the Cgys Zoning Ordnance. Amended development or co cept plan meeft dm Application Requirements of Item 2(c)' In Zoning Amendmerd Procedures, r gappicable F Wdtpvr probers to be amended. See the City's Gulde to ProllaW Conft r Copy of previously adopted Ordinance. r Amended development plan meegng the requkamen6 of Section 36.2 -326 of the Cil js Zadng Ordinance. r Copy of previously adopted Odlaance. r Amended compmhensNe sgnage plan meeting vie requlremeds of Section 362336(d) of the Ck%s ZooYg Ordinance. r COPY of prevbusly adopted O!dinance, r Cover sheet. r Traffic impact analysis. r Concept plan. r Proffered conditions, 9 appicaNe. F Requited W. 'An dedmNc copy of We appicallon and d*Mst can be frond at w .manokeva.gov /plod bysdaprg'Plannig Comrdolon'under 'Boards and Conrdsslone. A compete packet moat be submgted each Brno an ppicallon Is amended, rmtessolherwse specgted by staff. Zoning Amendment Application Narrative 3660 Blue Hills Village Drive, N.E., and 3661 Blue Hills Village Drive, N.E. Official Tax Nos. 7160123 and 7160122, respectively The property was annexed from Roanoke County to the City of Roanoke in late 2016. Annexed parcels come Into the City of Roanoke zoned R -12, Residential Single- Family District. In order to provide consistent zoning and avoid future land use problems, we are proposing that this property be rezoned to CG, Commercial - General District, which Is the same zoning as surrounding parcels. {{ i • V '4P Y !AA^T V • �i s 1 a C< r.. v4 .L$ R / � � Y fA 1 CIIYOF ROANOKE -PDV Alln Tina M Carr STEPHANIE MOON, CITY CLERK 215 CHURCH AVE, SW, SUITE 456 ROANOKE. VA 24011 Date 04/10/2017 Category Description Legal Notices THIS IS The Roanoke Times Roanoke, Virginia 8d; t; Wd `J 'ddb L � Affidavit of Publication Ad Size PUBLIC HEARING NOTICE Any public bearings adved,.ad h, 1 x 203 L Publisher of the Roanoke Times Account Number 6011439 ate April 04, 2017 I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was Published in said newspapers on the following dates: 03/23,04/04/2017 The First insertion being given ... 03/2812017 Newspaper reference: 0000506093 =14; 1 TOW Dust 1,921.36 Sworn to anti subscribed before me this Tuesday, April 4, 2017 10 unu "tw Notary Nota P. sl'q �1 ^..., State of Virginia City/County of 'aeGn`nwuroN NC _ ID44823 ioRoanoke L My Commission expires 30 l . nnrcF" �xtlafs lD 36118 NN ., tiGfApy .NY•A FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any 'r hmrhlgs atleertsed hi wm be n,b n the City Cooneu Chamber, (an of Moor, Room 450, NDCI C. Taylor Municipal Building 215 Church AvenuC S.W., Roanoke, Virginia. Any '61narOns win be valaMe far rpv'ew m the Planning. Building, & Development o0de, first floor, Room 166, 215 Church Avenue. Syst . Roanokgvhginla. The City of Roanoke Planning Commission wm d01tl public hearings On April ID 'Rex at L30 p. m., re as s me matters may be beard, to ,an, sider these applications: ADDllcdhon by Remake City Public Somal5 to "Iran a portion of the property at 502 19th Street, S.C. beach, Official Tax No. 4310101, The 1 —ar non Ia In resole the property in and per l,80e squad feet of lot area. The OmpreM1ensive plan designates the pr operty oec` andi ort—al nxls Te Application by R. Ralie Companies, Inc., to recent property located at D (zest) Rrandon Avenue, S.W., bcariny Tax NO 1250801, from R -T, Residential In obstro. ,,,ad Ds, Sugle,mady Devotional"' District, subject m the Development Pla n mat zpenfles location oroummo, and infrastructure, site across. And buildlaq design. The land use rat e9odes permitted in MSPDD include residential: acmmmodagons and dl antl a ¢'sory, t for of o 1.900 r, feel of sm use Application by the City of Roanoke 10 amend the Official Zoning Map to nor peri located It 3660 Blue Hill manage Drive. N E, and 3661 Bhte Will Village Deny, N E hearng Olgdal "excessive from. R -C, nkestlental Single - FBlnlly 01'122, m CG Cornnenyal -(i inral Direct, for al public nemsslfy, convenience, nml general wNlmr. and t pmmole good n. a, Wan @u. In, land ant calegerles permilted a to, CG Dgmup ,.,led, con cads]; Industrial . assembly and nta binmenL Public msllimentrl antl Ooinmunity facilities nd tec,ts, doT Milo ago Comprehensive Plan and amssnory The , Vd,eor d plan Ones n01 is oreale zpopo ed density. No specific u.e Is proposed at uds time n„ our c,m of partner, to 10 promote goon ^he land use the CLS District does not designate coding or densllN No specific use Is tumbled of Lot, tim, to arrived the Closed 71 morose 1i19pMa to ease., property IoC #etl It 5401 Wilini Read, NLE.4heat"ng Cof isid cry. do,, not designate zoning m density. No specific use be proposed at this time Tina M. COrn Seerelery. Clry Planning Comml55ion pn city l� afm,mid ap0carri on Appall 0, 2017 It I in o 'son, as the matters me, be beam. Any person with a dixeddity requiring any ',coal acemmndater, to attend or ontact the City Clerks officesat (340) 853 -2541 at least five days prior to the xhniuled hearing, Stephanie M. Minor Reynolds, MARC. City Clerk The OW of Roanoke Board of Zoning gDPesls will held pubbc hearings on April 12 2DIZ at 190 p. m.. or as soon as the matters may he heard to ,.miler those afulle-loos ADplReopen by Wesley D. Atkin for property located at 2901 Huntington Boulevam, NW., bearing Orbital Tax 10. 2080010, zonetl RM 1, Reoriented Mixed Donslty Mai fora pedal exception barrel to SCCtmb 36.2 oil, inning. Code of the City of Roanoke (1929), as amended in establish a bpmestay. Application by Robert Ellu lot property located at 5131 Hildebrand Road NOV, 5133 Hildebrand Road N.W., antl S05 Hidebrand Roar1, N.W., bearing mhcial Tax Nos 2200234, 2200233. and 2200226, respectively. Ebond Co. commercial - General District wiro Condflmt Io fS"Umas362315 x 3tvlv9. Code on Is amended ill eixpanid hours Of olperation Toronto me on p,odoor flea market On the Property. ADOlicnlion by Vegas factories, LLC, IOr Comedy located at 12 Walnut Avenue S.W. and 1313 Clarke Avenue, 5 W., bearing Official Tax Nos. 1031216 and 1031212, respectively, zonetl D, Downtown DistncC for a 'pedal exceplinn puRUanl to Section 361315, Zoning. Code of the City Of Roanoke (1929), as amended, to allow a drlve- tM1mugh facility, station a res'l llal distant, on the OFOperty. ,,to M Cart terrorist,. City Board of zoning Appeals (5060931 �4 01 PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in the Planning, Building, & Development office, first floor, Room 166,215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold public hearings on April 10, 2017, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by Roanoke City Public Schools to rezone a portion of the property at 502 19th Street, S.E., bearing Official Tax No. 4310101. The application is to rezone the property from IN, Institutional District, and ROS, Recreation and Open Space District, to INPUD, institutional Planned Unit Development District. The land use categories permitted in the INPUD District include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,600 square feet of lot area. The comprehensive plan designates the property for recreation and school use, but does not specify density. The proposed use of this portion of the property remains educational facilities, elementary/middle /secondary. Application by R. Frain Companies, Inc., to rezone property located at 0 (zero) Brandon Avenue, S.W., bearing Tax No. 1250801, from R -7, Residential Single- Family District, to MXPUD, Mixed Use Planned Unit Development District, subject to the Development Plan that specifies location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property single family, medium density. The proposed use is multifamily residential. Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 3660 Blue Hills Village Drive, N.E., and 3661 Blue Hills Village Drive, N.E., bearing Official Tax Map Nos. 7160123 and 7160122, respectively, from R -12, Residential Single - Family District, to CG, Commercial- General District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CG District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility, agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time Application by the City of Roanoke to amend the Official zoning Map to rezone property located at 5345 Williamson Road, N.E., bearing Official Tax Map No. 2200243, from R -12, Residential Single- Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CLS District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time. Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 5401 Williamson Road, N.E., bearing Official Tax Map No. 2200244, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CLS District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time. Tina M. Carr, Secretary, City Planning Commission City Council will hold public hearings on the aforesaid applications on April 17, 2017, at 7:00 p.m., or as soon as the matters may be heard. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled hearings. Stephanie M. Moon Reynolds, MMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold public hearings on April 12, 2017, at 1:00 p.m., or as soon as the matters may be heard, to consider these applications: Application by Wesley D. Atkins for property located at 2907 Huntington Boulevard, N.W., bearing Official Tax No. 2080810, zoned RM -1, Residential Mixed Density District, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to establish a homestay. Application by Robert Ellis for property located at 5131 Hildebrand Road, N.W., 5133 Hildebrand Road, N.W., and 5135 Hildebrand Road, N.W., bearing Official Tax Nos. 2200234, 2200233, and 2200226, respectively, zoned CG, Commercial - General District, with conditions, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to expand hours of operation for an outdoor flea market on the property. Application by Vicejay Properties, LLC, for property located at 12 Walnut Avenue, S.W., and 1313 Clarke Avenue, S.W., bearing Official Tax Nos. 1031716 and 1031717, respectively, zoned D, Downtown District, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to allow a drive-through facility, abutting a residential district, on the property. Tina M. Carr, Secretary, City Board of Zoning Appeals Please publish in newspaper on Tuesday, March 28, 2017, and Tucsday, April 4, 2017. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Board of Zoning Appeals Secretary to the Planning Commission Planning Coordinator Planning, Building & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1330 tina.cm@roanokeva.gov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 F. Brad Denardo President and Chief Executive Officer The National Bank of Blacksburg P. O. Box 90002 Blacksburg, Virginia 24062 -9002 Dear Mr. Denardo: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of the City of Roanoke to rezone property located at 3660 and 3661 Blue Hills Village Drive, N. E., bearing Official Tax Map Nos. 7160123 and 7160122, respectively. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www roanokeva.00v, under "Roanoke Planning Commission News ", following its meeting on April 10. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, `tN"� 804 Stephanie M. Moon Reynolds, MMC City Clerk Enclosure CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chnreh Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone (546) 953.2541 Fnv: (5411)853 -1145 6nwil: clerkfr'roxnnkevu . gnv ( EX ELIA F. MC COY STEPIIANIE M. MOON REYNOLDS, MM(' D,.,1Y City ('lurk Ch, Clerk CECELIA T. W EBB, CM(' A,,kaint Deputy Cip' Clerk March 29, 2017 F. Brad Denardo President and Chief Executive Officer The National Bank of Blacksburg P. O. Box 90002 Blacksburg, Virginia 24062 -9002 Dear Mr. Denardo: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of the City of Roanoke to rezone property located at 3660 and 3661 Blue Hills Village Drive, N. E., bearing Official Tax Map Nos. 7160123 and 7160122, respectively. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www roanokeva.00v, under "Roanoke Planning Commission News ", following its meeting on April 10. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, `tN"� 804 Stephanie M. Moon Reynolds, MMC City Clerk Enclosure a S'1'E1'IIANIE M. MOON REYNOLDS, MM(' City ('lei k CITY OF ROANOKE OFFICE, OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mall elerkparammkeva.5':v March 29, 2017 CECELIA F. MCC'OY Deputy City Clerk CECELIA T. W EBB, CMC Assistant Depuy Cite Clerk ABS Properties, LLC 460 Properties, LLC Strauss Properties, LLC Childrens Castle Properties, LLC Trailblazers, LLC Michael J. and Linda S. Grome Gregory A. Bailey Dear Ladies and Gentlemen A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of the City of Roanoke to rezone property located at 3660 and 3661 Blue Hills Village Drive, N. E., bearing Official Tax Map Nos. 7160123 and 7160122, respectively. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www roanokeva.00v, under "Roanoke Planning Commission News ", following its meeting on April 10. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sin rely, nnnn ) Stephanie M. Moon \�� "9;�nvo"I��sj�l'MMC City Clerk Enclosure April 18, 2017 Tom Branch Williamson Road Plaza, Inc. 4552 Franklin Road, S. W. Roanoke, Virginia 24014 Dear Mr. Branch: I am enclosing copy of Ordinance No. 40805 - 041717 rezoning property located at 5345 Williamson Road, N.E., designated as Official Tax Map No. 2200243, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District, as set forth in the Zoning Amendment Application No. 1 dated January 4, 2017. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, April 17, 2017; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Sifuentes Clemente Reyna, 110 Hines Drive, Winston Salem , North Carolina 27107 CFS -4 III LLC, 230 Crosskeys Office Park, Fairport, New York 14450 JMI Properties, LLC, 140 Misty Hills Lane, Troutville, Virginia 24175 Peter D. Holmes, Lawson Realty Group, c/o Rob Lawson, 2910 Fleetwood Avenue, Roanoke, Virginia 24015 Compton Apartment, LLC, P. O. Box 6997, Metairie, Louisiana 70009 CITY OF ROANOKE OFFICE OF TIIE CITY CLERK 215 Church Uennc, S. W., ILunn 456 mr ILlannkc, Virginia 24011 -15% '1'el,1L : (540)X532541 4'n�: (541))N53 -1145 SIN : I' 11ANIk :M.NIOONBBl'NOI.118,NIN1(. C -a'Al: <Im'km rummkor °'.OP ('Ii('RLIAKNUM' 01, (1"' N, Uepnly ('il) ('lerk ('B(eLIA'1. WERB, (TI(' An'fM,' al Ih'PUIy ('i1v (lerk April 18, 2017 Tom Branch Williamson Road Plaza, Inc. 4552 Franklin Road, S. W. Roanoke, Virginia 24014 Dear Mr. Branch: I am enclosing copy of Ordinance No. 40805 - 041717 rezoning property located at 5345 Williamson Road, N.E., designated as Official Tax Map No. 2200243, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District, as set forth in the Zoning Amendment Application No. 1 dated January 4, 2017. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, April 17, 2017; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Sifuentes Clemente Reyna, 110 Hines Drive, Winston Salem , North Carolina 27107 CFS -4 III LLC, 230 Crosskeys Office Park, Fairport, New York 14450 JMI Properties, LLC, 140 Misty Hills Lane, Troutville, Virginia 24175 Peter D. Holmes, Lawson Realty Group, c/o Rob Lawson, 2910 Fleetwood Avenue, Roanoke, Virginia 24015 Compton Apartment, LLC, P. O. Box 6997, Metairie, Louisiana 70009 Williamson Road Plaza, Inc. April 18, 2017 Page 2 PC: R. Brian Townsend, Acting City Manager Daniel J. Callaghan, City Attorney Steve J. Talevi, Assistant City Attorney Susan Lower, Director of Real Estate Valuation Philip Schirmer, City Engineer Ian Shaw, Agent, City Planning Commission Tina Carr, Secretary, City Planning Commission IN'I'Ill? COUNCIL OP'I'I II? CI'hY OP ROANOIU VIRGINIA The 17th day of Aori.l, 2017. No. 40805- 041.717. AN ORDINANCI: to rezone certain property located at 5345 Williamson Road, N.F., from R -12, Residentiin Single - Family District, to CLS, Colonlercial -Lunge Site District; and dispensing With the second reading of this ordinance by title. WHEREAS, the City of Roanoke has made application 10 the Council of the City of Roanoke, Virginia ( "City Council ") - to have the property located at 5345 Williamson Road, N.E., bearing Official 'fax Map No. 2200243, rezoned from R -12, Residential Single - family District, to CLS, Commercial -Large Site District; WHEREAS, the City Planning Cmnmissimt, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on April 17, 2017, after due and timely notice thereof as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of Rezone witdOld proRens - 5345 %Iles doe the subject pIopciy, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. I'I HER TOR Ii, I i I ! I F ORDAINED by the Council of the City of Roanoke that: Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Oflicial "fax Map No. 2200243, located at 5345 Williamson Road, N.D., be and is hereby rezoned from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District, as set forth in the Zoning Amendment Application No. 1 dated January 4, 2017. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ' �A'TTES City Clerk. Rezone without p,.Mr, - 5345 W msm, d., U R. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 17, 2017 Subject: Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 5345 Williamson Road, N.E., bearing Official Tax Map No. 2200243, from R -1 2, Residential Single - Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. Recommendation The Planning Commission held a public hearing on Monday, April 10, 2017. By a vote of 6 - 0, the Commission recommended approval of the rezoning request, f)nding that the Original Application is consistent with the City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance. The zoning of subject property, recently annexed from Roanoke County, will match that of the adjacent properties in the City and is consistent with how the property was zoned while situated in Roanoke County. Application Information Re nest: Rezonin Owner: Williamson Road Plaza LLC A licant: Cit of Roanoke Authorized A ent: Ian D. Shaw, Plannin Commission A ent Cit Sta Person: Ian D. Shaw, Planning Commission Anent Site 5345 Williamson Road, N.E. Address /Location: O icial Tax Nos.. 2200244 Site Area: 0.023 acres Existin Zonin Residential Single Family District (R -12) Pro osed Zonin Commercial-Large Site (CLS) Existin Land Use: Parking, off -site Pro osed Land Use: Parking, off -site Neighborhood Plan: Williamson Road Area Plan Specified Future N/A - Large scale commercial Land Use Filing Date: Motion at Planning Commission Public Hearing: I March 13, 2017 Background The property located at 5345 Williamson Road, N.E., was annexed by the City from Roanoke County effective January 1, 2017. This parcel serves as a small portion of the parking area for an outparcel of the adjacent Williamson Road Plaza, a strip commercial development. Prior to annexation from Roanoke County, the parcel was zoned C -2, High Intensity Commercial District. After annexation, the properties are considered a Residential Single - Family District (R -12) as specified in Section 36.2- 105(f)(2) of the City's zoning ordinance. This application would rezone the property from Residential Single - Family District (R -12) to Commercial -Large Site District (CLS), consistent with the adjacent Williamson Road Plaza properties. The uses in the City's CLS district are similar to those that were permitted in the County's C -2 district. Considerations The property is part of a continuous strip of commercial development along Williamson Road, N.E., and forms a contiguous use with the adjacent property (Official Tax No. 2200228). The proposed change will make the zoning of the property consistent with the zoning prior to annexation and matches the zoning of the adjacent properties in the City. Surrounding Zoning and Land Use: North Zonin District CLS, Commercial Large -Site, Land Use Vacant commercial building, mixed R -12, Residential Single commercial, off -site parking Family (another property annexed from Roanoke Count ) South CLS, Commercial Large -Site, Mixed commercial development East CLS, Commercial Large -Site, Mixed commercial development West C -2, High Intensity Mixed commercial development Commercial District (Roanoke County), CG Commercial - General Compliance with the Zoning Ordinance: The purpose of the CLS District is to accommodate multiple buildings and uses that are large in scale and generally characterized by multiple tenants or uses on a single zoning lot that share common parking, curb cuts, driveways, and access to and from streets. These uses and areas are heavily dependent on the motor vehicle and tend to result in large parking areas and outdoor display of merchandise. CLS District uses include large motor vehicle sales and service establishments and community and regional shopping centers. The district standards provide for landscaped buffers to minimize the impact of CLS uses on surrounding areas. While the change from R -12 to CLS zoning may appear significant, the property was zoned C -2 in the County with a similar set of permitted uses as the proposed CLS District. The development standards in the current zoning ordinance will provide adequate controls related to any development that might occur on this parcel and the adjacent property. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001 -2020 and the Williamson Road Area Plan identify the need for appropriate location of commercial development. Relevant Vision 2001 -2020 policy: ED P6. Commercial development. Roanoke will encourage commercial development in appropriate areas (i.e., key intersections and centers) of Roanoke to serve the needs of citizens and visitors. Relevant Williamson Road Area Plan Policy: Economic Development Policies and Actions Commercial zoning: The supply of commercial zoning along Williamson Road will be limited to encourage more efficient use of Roanoke's scarce land resources. In conjunction, Roanoke will encourage increased lot coverage ratios, multi -story buildings, and reduced setback requirements. Future expansion of commercial districts will be discouraged. Returning the zoning of the property to a commercial designation, similar to the previous zoning, maintains what had been existing zoning patterns and allows for future redevelopment or reuse of this property and the abutting property that housed the former Happy's Flea Market. Public Comment Summary None Planning Commission Work Session (March 10 2017): The item was discussed in the Planning Commission Work Session for compliance with City policy and ordinances. No comments resulted from the review of the proposed rezoning. Conclusions and Recommendations: The principal consideration is whether the proposed zoning amendment is consistent with Vision 2001 -2020 and the Williamson Road Area Plan. As previously noted, this property was zoned for commercial use until January 1 , 2017, when it was annexed into the City. Maintaining a similar zoning designation is appropriate in conjunction with the commercial development that exists along Williamson Road, N.E., and the adjacent development with which this property is associated. Planning Commission Public Hearing (April 10 2017) None Kermit Hale, Chair City Planning Commission R. Brian Townsend, Acting City Manager Chris Chittum, Director of Planning Building & Development Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Thomas O. Branch, President, Branch Management Corp., Corporate Manager of Williamson Road Plaza, LLC Department of Planning, Building and Development t °� e� r.,(.;c ; °;<. ROANOKE Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. C1Ick —PA to Pmll Roanoke, Virginia 24011 Phone, (540)853.1730 Fax: (540)853.1230 Dale: aanuary4,2012 Submittal Number: dglnal Application Rezwlirg, Not 081emdse Listed ❑ Amendment of Proffered Condfilons ❑ Rezoning, Conditional ❑ Amendment of Pinned Unit Development Plan ❑ Rezonilg Io Planned UrA Development ❑ Amendment of Demprehetalee Sign OWF)ay District ❑ Estabkshnna of Comprehensive Sign Overlay District Address: 345 Wllllamson Road, N.E. Official Tax Ws).: 12200243 Existing Base Zoning: ❑ With Conditions R -4, Residentlsl5ingle- Family (It mufiipe tunes, pease manually enter all districts.) >r Without Condllione Ordinance No(s). for Existing Condelems (Bapploable): ❑ With xA CnOne Land U PIPDW6 Requested Zoning: as, Commercial -Large She ❑x WithC Conditions Landllse:� :Addms: Illlamson Road Plaza, LLC. Phone Number: ]74 -t20e ranWin fload, S.W., ROanoke,VA24014 r:-MI: bmc,.branxhmgt.COm a.,,, f Williamson Roatl Plaza, LLC Name: Ity of Roanoke Phone Number: 2 CiZurch Avenue an ., Roanoke, VA 2 of t WC —tLU - nYe nellae: 1S( G A*WAAtEe- Name: an 0. Shaw, Agent to Planning Commission Phone Number: l Address: PIS Church Avenue, S.W., Roanoke, VA 24011 —� E -Mail: 7—� Aulhnrlzed Agent's Signature: ~ ROANOKE 17 Completed application form and checklist. 15i Written narrative explain" fine reason for the request. r Melee and boards description, g applicable. r Fling fee. r Concept plan meeting #a Application Requirements of Item'20Y In Zoning Amendment Procedures. r WrMw proffers. See theClys Guide to Proffered Condggns. Concept plan meeting the Application Requirements of item'2(C)' in Zoning Amendment Procedures, Please W as F 'developmenl plan' if proffe red. r Development plan meeting the requirements of Section 36.2326 of the Cites Zoning Ordinance. r Comprehensive sgnage plan meeting the requirements of Section 3B.2336(d)(2) of the City's Zoning Ordnance Amended development m concept plan meeting the Application Requirements of Item'2(c)' in Zoning Amendment Procedures, r 9applicable• F- Written proffers to be amended. See the City's Guide to Proffered Conditions. r Copy of previously adopted Ordnance. r Amended development Plan meeting the reguiremenlsof Section 36.2326 of the Clys Zoning Ordinance. F- Copy of previously adopted Ordnance. r Amended comprehensive slgrage plan meeting the mqulracents of Wien 36.2336(d) of the Cilyi Zoning Ordinance. r Copy of previously adopted Ordinance. r A Traffic Impact Study M compliance with Appendix 6-2(e) of dre Ciys Zoning Ordnance. r Cover sheet. • Traffic impact analysis. • Concept plan. r Proffered conditions, I applicable. r Required fee. 'An electrontc copy of this application and checkisl can be farad at s .roanokeva.govlpbd by selec6rg'Plannhg Commisslon' under 'Boards and Commissions'. A complete packet must be submided each lime an application's amended, aides otherwise specified by staff. Zoning Amendment Application Narrative 5345 Williamson Road, N.E. Official Tax No. 220243 The property was annexed from Roanoke County to the City of Roanoke in late 2016. Annexed parcels come into the City of Roanoke zoned R -12, Residential Single family. In order to provide consistent zoning and avoid future land use problems, we are proposing that this property be rezoned to CIS, Commercial -Large Site District, which Is the same zoning as surrounding parcels. A. 2r .01 s a xf tt a IN New f.l IY OF ROANOKE REV Ain Tina Can STEPHANIE MOON, CITY CLERK 215 CHURCH AVE, SW, SUITE 456 ROANOKE, VA 24011 The Roanoke Times Accoun[Numbe� Roanoke, Virginia M `i 'aJtl t. 9 set I:. 6011439 Affidavit of Publication Date April 04, 2017 Date Category Oescnption Ad Size total COST 0411012017 Legal Nrlicas PUBLIC HEARING NOTICE Anypub6chearingsadvel,Kedh, 1x203L 1,821.36 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the Slate of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 03128,0410412017 The First insertion being given ... 03128/2017 Newspaper reference: 0000506093 LlI[ling Reprelkientat4 Sworn to and subscribed before me this Tuesday. April 4, 2017 linl,p, Notary Pu o�SigJF e.; v 2 State of Virginia Nr RE617049823 City/County of Roanoke . 30 l f @F; My Commission expires LMV' ��IQ r er,,NS T T4" mW THIS IS IN tAWI. '0LEA91 PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public bearing+ Identified h0ruin will be her on Rle City council Cbammr, more floor. Room 450, Noel C Taylor Munldpnl Duddim, 215 Church Avenue, SW.. Pumbe ke. Virginia Any applications will be Vailable for review In the Planning, BuilAing, d Development office. first flmq Room NO, 215 Church Avenue. S,W., Roanoke. Virginia The City of Roanoke Manning CommisslOn will hold public hearings on April 111, 2017, At 1'.30 p.m., or ae as the matters red, be heard, to mmosNer these applications: Application by Ronnoke Clly Public Schools to coon, o portion of the property at 502 19th Street, S.E. bearing official Tax No 431DI01. The application Is to revere the properly hour w, unsctutionad District and COS. Recreation and Open Space District, to INPUC. Instgotimal Planned Unit Developmem District. The land use categories permitted In the INPUT District nuclei resmenEal; accommodations and group living' commercial: assembly and ,.are feet of lot area The e plan designates the recreation and school use. ol nspecify densiy. The use Of this Portion of the mains educational facilities. R. Frain building r ,PSm,nnnr. antedainmene Public institutional and unity backbites immardetion. utility; agricultural: and accessary. with a Tr m firmly of One dwelling unit per 1800 square fart ei lot area The comprehensive plan designates the properly sough, family. medium density. The looked all Is multifamlly residential. Apgn inn by the City of ROaneke to amend the official Zoning Map in ne Property located at 3660 blue Hills Vill"' Drive, N.E. and 3661 Blue Hills Village Drive, NE. bearing Official 1'M Map Nos. 7160123 and 7160122, espectvely, ford R R Residential to C''or the nil A ,, tl tote g in the does not designate island or density. No specific uzr is proposed at Per time Application by the City Of Roanoke to mend the Offical Zero, Map to R4on e pmpody located at 5345 Wllllallo, No N.E.3, from Official Tax Map No. 3200241 from R to Resdemial Singloge Sit District. to the able m y,,fl,gc Siteniencet,lm the miMlc necersily. convenience and and does not aesignare zrmng or per No specific use Is proposed at time That As Carr. Selodary city Planning Commisslen City Council will hold public hearings on the aforesaid applications on April n. 2011, at 700 p. no or :soon as the matters may be beard. Any ,cozen with a dismally morning any special aceommpNhon to attend Gr Participate in the hearing, should contact the City Clerk's office at (540) &5}2541 at Perot fee days peter to the ,ropi ed hearings. Stephanie M. Moon Reynolds. of City Clerk The City of Roanoke BOSrd of Zoning Appeals will hold public hearings on April 12. 2DI7, at LGO p. m.. Or as soon as the matters may be heard, to Gonzldor those applications Appllcation by West,, D. Abins for Economy, NW N.W1I ] heart,, OXin d al To, No. 201 zoned RM -1, Residential Mixed Comply District, for A special xcanteen pursuant to Section 36.2 31L Zoning, code of the City of Roanoke (1979), as amended, to establish a bomestay. Application by Robert Ellis for properly located at 5131 harsher! Road NW., 5133 Hildebrand floatl, N.A., antl 5135 Hildebrand floatl N W., bearing Official Tax Nos. 2200234, 2200233, and 2201 m,pl trend CG. COmmemlabGeneral District, with conditions, for a special exception pursuant to Section 368315. Zoning, Cade of the City of Roanoke (1979), as mended, to expand hours of operation for an Ouldmr flea market on the property Application by Veejay Pmpectiy , LlG for properly located at 12 Walnut Avenue 5. W., and 1313 Clarke Avenue, S.W., bearing oRiCiol Tax Ini 1031216 and 1031717, respectively, zoned D, Downtown District. for a :pedal xceptrue purmant to Section 363315. Zoning. Code of the City of Roanoke (1919), as amended, to allow a drive mormoh Mtibty, ahutl6y A rx,ro llal district, on the property Tibia M. Carr Sevulary. City Board of Zoning Appeals (506093) �4x' PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in the Planning, Building, & Development office, first floor, Room 166,215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold public hearings on April 10, 2017, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by Roanoke City Public Schools to rezone a portion of the property at 502 19th Street, S.E., bearing Official Tax No. 4310101. The application is to rezone the property from IN, Institutional District, and ROS, Recreation and Open Space District, to INPUD, Institutional Planned Unit Development District. The land use categories permitted in the INPUD District include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional and community; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for recreation and school use, but does not specify density. The proposed use of this portion of the property remains educational facilities, elementary/middle /secondary. Application by R. Fralin Companies, Inc., to rezone property located at 0 (zero) Brandon Avenue, S.W., bearing Tax No. 1250801, from R -7, Residential Single - Family District, to MXPUD, Mixed Use Planed Unit Development District, subject to the Development Plan that specifies location of buildings and infrastructure, site access, and building design. The land use categories permitted in MXPUD include residential; accommodations and group living; commercial; warehousing and distribution; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property single family, medium density. The proposed use is multifamily residential. Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 3660 Blue Hills Village Drive, N.E., and 3661 Blue Hills Village Drive, N.E., bearing Official Tax Map Nos. 7160123 and 7160122, respectively, from R -12, Residential Single - Family District, to CG, Commercial - General District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CG District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility, agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time. Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 5345 Williamson Road, N.E., bearing Official Tax Map No. 2200243, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CLS District include accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time. Application by the City of Roanoke to amend the Official Zoning Map to rezone property located at 5401 Williamson Road, N.E., bearing Official Tax Map No. 2200244, from R -12, Residential Single- Family District, to CLS, Commercial -Large Site District, for the public necessity, convenience, and general welfare, and to promote good zoning practice. The land use categories permitted in the CLS District include accommodations and group living; commercial; industrial; assembly and entertaimnent; public, institutional and community facilities; transportation; utility; agricultural; and accessory. The comprehensive plan does not designate zoning or density. No specific use is proposed at this time Tina M. Carr, Secretary, City planning Commission City Council will hold public hearings on the aforesaid applications on April 17, 2017, at 7:00 p.m., or as soon as the matters may be heard. Any person with a disability requiring any special accommodation to attend or participate in the hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled bearings. Stephanie M. Moon Reynolds, MMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold public hearings on April 12, 2017, at 1:00 p.m., or as soon as the matters may be heard, to consider these applications: Application by Wesley D. Atkins for property located at 2907 Huntington Boulevard, N.W., bearing Official Tax No. 2080810, zoned RM -1, Residential Mixed Density District, for a special exception pursuant to Section 36.2 -311, Zoning, Code of the City of Roanoke (1979), as amended, to establish a homestay. Application by Robert Ellis for property located at 5131 Hildebrand Road, N.W., 5133 Hildebrand Road, N.W., and 5135 Hildebrand Road, N.W., bearing Official Tax Nos. 2200234, 2200233, and 2200226, respectively, zoned CG, Commercial- General District, with conditions, for a special exception pursuant to Section 36.2 -3155 Zoning, Code of the City of Roanoke (1979), as amended, to expand hours of operation for an outdoor flea market on the property. Application by Veejay Properties, LLC, for property located at 12 Walnut Avenue, S.W., and 1313 Clarke Avenue, S.W., bearing Official Tax Nos. 1031716 and 1031717, respectively, zoned D, Downtown District, for a special exception pursuant to Section 36.2 -3155 Zoning, Code of the City of Roanoke (1979), as amended, to allow a drive - through facility, abutting a residential district, on the property. Tina M. Carr, Secretary, City Board of Zoning Appeals Please publish in newspaper on Tuesday, March 28, 2017, and Tuesday, April 4, 2017. Please bill and send affidavit of publication to: Tina M. Cart- Secretary to the Board of Zoning Appeals Secretary to the Planning Commission Planning Coordinator Planning, Building & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1330 tina.carr(a)roanokeva. gov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 CITY OF ROANOKE OFFICE OF'FHE CI'T'Y CLERK 215 C'hnreh Avenue, S. W., Room 456 :+= Roanoke, Virginia 24011 -1536 '1'0ephonc (S410853 -2541 Fna: (540)851-1145 STEPHANIE M. MOON REYNOLDS, MM( E -mail elcrk(a,runnokevu.R11e CEC'ELIA F. MCCOY City Clerk Deputy City Clerk March 29, 2017 CECELIA T. WEBB, CMC Assistant Deputy City Clerk Williamson Road Plaza, Inc. c/o Tom Branch 4552 Franklin Road, S. W. Roanoke, Virginia 24014 Dear Mr. Branch: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of the City of Roanoke to rezone property located at 5345 Williamson Road, N.E., bearing Official Tax Map No. 2200243, from R -12, Residential Single - Family District, to CLS, Commercial - Large Site District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.00v, under "Roanoke Planning Commission News ", following its meeting on April 10. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, ,r^.Wtmq�,QQL Stephanie M. Moon Reynolds, MMC City Clerk Enclosure March 29, 2017 CECELIA T. WEBB, CMC An,ob nt Deputy City Clerk JMI Properties, LLC Lawson Realty Group Compton Apartment, LLC Sifuentes Clemente Reyna CFS -4111, LLC Dear Ladies and Gentlemen: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of the City of Roanoke to rezone property located at 5345 Williamson Road, N.E., bearing Official Tax Map No. 2200243, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.00v, under "Roanoke Planning Commission News ", following its meeting on April 10. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, � m,y � Stephanie M. Moon Reyno ds, C City Clerk Enclosure CITY OF ROANOKE Q) OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone (540)853-2541 F.v (540)851 -1145 STEPHANIE M. MOON IrEYNOLDF, MMC E -niad: clerk( {roanokevn.gav CECELIA F. MC'COY C'iry, Clerk Depnry' Co, Clerk March 29, 2017 CECELIA T. WEBB, CMC An,ob nt Deputy City Clerk JMI Properties, LLC Lawson Realty Group Compton Apartment, LLC Sifuentes Clemente Reyna CFS -4111, LLC Dear Ladies and Gentlemen: A public hearing has been advertised to be heard by the City Planning Commission on Monday, April 10, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of the City of Roanoke to rezone property located at 5345 Williamson Road, N.E., bearing Official Tax Map No. 2200243, from R -12, Residential Single - Family District, to CLS, Commercial -Large Site District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, April 17, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.00v, under "Roanoke Planning Commission News ", following its meeting on April 10. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, � m,y � Stephanie M. Moon Reyno ds, C City Clerk Enclosure DYKSTRA ROANOKE CITY COUNCIL RECESSED SESSION APRIL 27, 2017 7:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order — Roll Call. All Present. 2. Invocation. Mayor Sherman P. Lea, Sr. 3. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Lea. 4. Welcome and Statement of Purpose. Mayor Lea. NOTICE Inasmuch as the regular playback for the Roanoke County Board of Supervisors meeting is tonight, the four public hearings will not be televised live; however it will be replayed on RVTV Channel on Friday, April 28 at 6:00 p.m., and Sunday, April 30 at 4:00 p.m.; and video streamed by Internet through CivicPlus, at roanokeva.govlcouncilmeetings. The purpose of the recessed meeting is to conduct four public hearings: (1) Recommended Budget for the City for Fiscal Year 2017 - 2018; (2) Proposed Real Estate Tax Rate Increase; (3) Recommended 2017 - 2018 HUD Funds Budget and Annual Update; and (4) Establishment and Collection of Fees for the Collection of Solid Waste. The Recommended Budget for FY2017 -2018 and other measures will be considered at the regular meeting of the Council on Monday, May 15 at 2:00 p.m., in the Council Chamber. No discussion or action regarding the matters will be taken by the Council. 5. Public Hearings: a. Recommended Fiscal Year 2017 - 2018 City of Roanoke Budget. b. Proposed Real Estate Effective Tax Rate Increase. C. Recommended 2016 - 2017 HUD Fund Budget and Annual Update. d. Proposed Establishment and Collection of Fees for the Collection of Solid Waste. Adjourn — 8:36 P.M. The Roanoke Times Account Number Roanoke, Virginia 6005427 Affidavit of Publication Oate April 19, 2017 deem CITY OF ROANOKE, CITY CLERK 215 CHURCH AVE SW. ROOM 456 '7igonelte, VA 211 Date Categaiy Desctlptlon Ad Size Total C.M 042512017 Any Virginia BOA NOTICE OF PUBLIC HEARING RECOMMENDED 201 ] -168L 3x 15001N 91720 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 041192017 The First insertion being given ... 04119/2017 Newspaper reference: 000 515890 Billing! Reoresehtative Sworn to and subscribed before me this Wednesday, April 19, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU °tp,UE Notary Publi �o .T ...MCii State of Virginia City /County of Roanoke RE015N NO. - 7GW82o4veE3 My Commission expires ': ci9 EXP ES( ` JP, THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU r+ N xL N_ V1 .a Cfi Pursuentb f 522505 tl Il yle s bereb mitletl. nafca F. Y9 fbf Pp! 01 ], p ln C[ CoiIC1 and_ IR k.Cn9L IT tl me.ig Y 41M1 ` N L Tapc dun cp a B dlnh 215 Church Ave S 9 =none p 1 the pt h. bearing on f ' dor 291 r 16 CI., , did t fl P to r-,J Shapbbe attededa, p i I. p-4 tl LN of the budg t g a aspects City thebHdll A `o LI 1 b b lablPhiby the City Clark 1 r t 1 p rl tc Lt Fri rig III cr. med by If vs. area ads.blq ._dis d for the Public boar p 1- 11, -t run, Iry k, OIf Sip K3 2541 by Noon ay , Mond. An-111 . 11, e CoritFee copims o' 1ne Fee "I 'I" ded tLdgeL wi,' be availaole for End, Rowed on on yid DI" Lastlay- E 18. 291], at Ibe City Clek's Office, oam 459, and the Department o' Ma.regereenl and 8dtl0e1. Room 357. beN ot0ees Ieatetl m the Noel C. TaYlo Municipal Building. 215 Church Avenue, S.W_ Roanoke from, Ne Main Public Library located at 706 S Jefferson Snoet hour — V,,Ir,, ands, wvnamanokava gi . ire amounts o esemed for Inc re•'en e exl, lure for the Chergos to Current Services ategoy and the rec0mmended expend, urns for Ne Nan - oepsifFru at ea egory or .ncma... by approximately Sl 300 000 based o mo proposed solid v:asta couec9on fee implementapon. me adopted Cudgot will not excootl me revenue and oxoentli W re rategery amounts the recommended 2017 -18 Budget v[pi the estimate noted to,the categories D f Other Revenue and Non DepaNnenta expenditures Is summarizetl In the following revenac and expend tum categoryamounts as bllows REVENUE ESTIMATES: General FUnd: General Property Taxes Other Leal Taxes 6116.813,900 Permits, Fees A L Intense, 17,984880 Fines antl Forfeitures 911,coo top' Revenue from USa/Meneyg Prppeny rap 1.827,808 Inleyove Revonse- e/Fatleral 216,080 Charges for Current Services 72309.000 Other Revenue 13710,000 639,000 TOTAL GENERAL HIND $282,785,000 Prop_et Fun • E _ Fund , ' GIyia Fhef ds Fu tl roarkling Fred $2.28501 Stormew ater Fund S3 676 DOp $5,796,650 • Internal = o-lam Risk Management Fund Fun 617,553_,161 School Fund; Ganerai Fund rpea senneea Fend $189 oag9oo $10,009_090 RECOMMENDED EXPENDITDRES: General Fund: Economy Education $1.557.042 Gootl Government 81489581 Rumari Services 18.071,561 Inb.h.CWre 37,257.614 Livability 23943,555 Nan- Departrnemaf 15,121.918 Outside Agenaes 24863.168 Safety 8.804.474 @6,59,ga7 TOTAL GENERAL FUND B282.765.090 goptlee Funds: • Emec s. Ohio Fee Funtl Fee lies Fu Parking Funtl 12,280,007 Smrmwater tuna 83,15 099 $5, 79fi,659 Internal Sere ce runes Risk Management Fund 7_5531 61 S e Fund: Geri l Fund Food servlcea Fnnd $190,009,900 610_,90,900 Given under my hand this 14th day of April 2017 Stephanie M. Moon Reynolds, MMC. City Clerk NOTICE OF PUBLIC HEARING CITY OF ROANOKE RECOMMENDED 2017 -18 BUDGET Pursuant to Section 15.2 -2506, Code of Virginia (1950), as amended, notice is hereby given that on Thursday, April 27, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, Roanoke City Council will hold a meeting in City Council Chamber, e Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, for the purpose of holding a public hearing on the recommended 2017 -18 City Budget. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the budget within such reasonable time limits as shall be established by City Council. Written comments of interested citizens also will be received by the City Clerk at any time prior to the hearing. contact the CityrClerk's Office, (540) 853 -2541, by Noon, Monday, April t24, public hearing, please Complete copies of the recommended budget will be available for public inspection on and after Tuesday, April 18, 2017, at the City Clerk's Office, Room 456, and the Department of Management and Budget, Room 357, both offices located in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, the Main Public Library located at 706 S. Jefferson Street, Roanoke, Virginia, and at www.roanokeva.gov. The amounts presented for the revenue estimate for the Charges for Current Services category and the recommended expenditures for the Non - Departmental category are increased by approximately $1,300,000 0000 based on the pr a d expenditure solidie waste collection lct amounts. fee implementation. The adopted budget will not The recommended 2017 -18 Budget with the estimate noted for the categories of Other Revenue and Non - Departmental expenditures is summarized in the following revenue and expenditure category amounts as follows: REVENUE ESTIMATES: General Fund: Proprietary Funds: Enterprise Funds: Civic Facilities Fund $2,280,067 Parking Fund $3,675,00 Stormwater Fund $5,796,65 Internal Service Funds: Risk Management Fund $17,553,161 $116,013,000 General Property Taxes 77,969,000 Other Local Taxes 911,000 Permits, Fees & Licenses 1,027,000 Fines and Forfeitures 216,000 Revenue from Use /Money & Property 72,300,000 Intergovernmental Revenue — State /Federal 13,710,000 Charges for Current Services 639,000 Other Revenue TOTAL - GENERAL FUND $282 785 000 Proprietary Funds: Enterprise Funds: Civic Facilities Fund $2,280,067 Parking Fund $3,675,00 Stormwater Fund $5,796,65 Internal Service Funds: Risk Management Fund $17,553,161 School Fund: General Fund 1"00Q.000 Food Services Fund $10 000 Onn RECOMMENDED EXPENDITURES: General Fund: Economy Education $1,557,042 Good Government 81,409,581 Human Services 18,071,561 Infrastructure 37,257,614 Livability 23,943,555 Non - Departmental 15,121,918 Outside Agencies 29,863,168 Safety 8,804,474 66.756 087 TOTAL - GENERAL FUND $282 785,000 Proorietary Funds: • Enterprise Funds: Civic Facilities Fund $2,280,06 Parking Fund $3,675.00 Stormwater Fund $5,796,650 • Internal Service Funds: Risk Management Fund $17,553,161 School Fund: General Fund S18-0-0-001000 Food Services Fund W 00 00 Given under my hand this 14th day of April, 2017. Stephanie M. Moon Reynolds, CMC, City Clerk NOTE TO PUBLISHER: Please publish in full, block style, with 18 point type for the heading, once in The Roanoke Times, Virginia Section on Wednesday, April 19, 2017. d Cnnc Rifv Proof copy requested. Send to: And to: Stephanie M. Moon Reynol s, Clerk Stephanie.moon@roanokeva.gov Leisha Cook, Legal Secretary Le isha. Cook@ roanokeva.gov Lesha VanBuren Administrative Assistant III Lesha . VanBuren@roanokeva.gov Room 357, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Phone 853 -6800 Please send publisher's affidavit to: Stephanie M. Moon Reynolds, CMC, City Clerk Room 456, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 Lesha VanBuren Please send bill to Administrative Assistant III Room 357, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 City Of Roanoke Attn: Stephanie Reynolds, City Clerk 215 Church Ave. SW, Rm 456 Roanoke, VA 24011 Date: 17 Inv. #C-14795 2318 Melrose Ave, Roanoke, IAAJlIIVlJ1oC 1frr 54 3 -n3 LL ]366 Making and Recording Black History Since 1939 Caption Dates Runs Size Size Code Number Net Rate Net Total Notice ...Budget Please return one copy of invoice with payment 04/20/2017 # on check. Thari 3 col, x 15.25" 45.75' - $7.20 $329.40 Collection... Solid Waste 04/20/2017 3 col. x 10.25' 30.75' $7.20 $221.40 Any questions in reference to this invoice contact Stan Hale 343.0326 - Net 30 Days - Please return one copy of invoice with payment or include invoice # on check. Thari ROANOKE CULTURAL END WMENT RCE BOARD April 27, 2017 OF DIRECTORS I "k Roanoke City Council 215 Church Avenue SW Room 456 ,dh Roanoke, VA 24011 Dear Mayor Lea, Vice -Mayor Price, and Members of Roanoke City Council: On behalf of the Roanoke Cultural Endowment, I have a few thoughts for your consideration as you finalize the city's 2017-2018 budget. I understand there have been some concerns with regard to the $125,000 allocated to the Roanoke Cultural Endowment within the city's proposed budget. To date, the Endowment has received over $1.3 million in commitments through private and public funds (public funding comprising $500,000 of that total). As you are aware, our goal is to raise $20 million within 10 years 2025 before the Endowment is able to begin granting operational funds to arts and culture organizations in the city. Our Board is actively fundraising and focused on raising major gifts from the private sector. The Endowment was created through the foresight of the City of Roanoke as an important long -term measure to ensure the city has a stable source of funding for its many celebrated arts and cultural organizations. As national and state funding sources for the arts continue to be threatened and eliminated, it is imperative City Council remain steadfast in its support of our private - public partnership. I ask that you please reaffirm your recognition of the importance of arts and cultural organizations in Roanoke to the fabric and quality of life of our city by continuing to fund the Endowment. It is our hope that Council increases the Endowment's funding from the city as other arts and culture commitments roll off the budget in future years. 1 look forward to continuing our annual one - on-one meetings with each of you over the course of the spring and summer to answer any questions you might have. Thank you for your service to our city Sincerely, David Wine Chairman, Roanoke Cultural Endowment 21 IGrk Avenue SW, Roanoke, VA 74011 1 PO. Box ;'2, Ro,,noke, VA 24002 1 (540) 656.9723 1 ruanolaeculturalervdowmenLUra 1 4 1xx ^ We are pleased to announce that 2017 commemorates Mill Mountain Zoo's 651h anniversaryl To mark this special occasion, and as part of our redesign plans, we are charting a new direction with exciting updates and exhibits. Our plans include new exhibits highlighting animals native to the Blue Ridge Mountains, an enhanced, interactive, natural children's playground and updates to our 19th century log cabin. We are seeking your funding support. We are seeking to raise $500,000 to help us with both our winter operational costs and to fund these new exhibits. Like most non - profit organizations, Mill Mountain Zoo is funded primarily by private donors and your support now is critical to the Zoo as we continue for another 65 years and beyond in Virginia's Blue Ridge. Mill Mountain Zoo currently features 77 species of animals including the vulnerable and endangered red panda, snow leopard, yellow- spotted sideneck turtle, fishing cat, red wolf, and Asian small - clawed otter. We are excited to bring new exhibits and updates to Mill Mountain Zoo in 20171 With your financial support, our 65th anniversary plans will strengthen our mission of wildlife management, education, and conservation for generations to come. The following pages outline our 2017 planned updates. We look forward to any questions you might have about our plans. Please contact us with questions at: Robin Lentz — Co- Director: 540- 343.3241 x 31 or rlentz@mmzoo.org Bill Baker — Co- Director: 540343 -3241 x 30 or bbakeremmzoo.org David Robertson — Board Chair: 540- 529 -8797 or drobertsonerobertsonmarketing.com & 65 Mill Mountain Zoo • PO Box 8159 • Roanoke, VA 24014 • wwwmmzoo.org Mill Mountain D FAQ's What Year Was MITI Mountain Zoo founded? In 1952 we were founded by 185 spirited citizens and organizations (e.g., Appalachian Power Company, Boxely, Cater Machinery, Norfolk and Western Railroad, Oak Hall, etc.) from our community. From our inception through 1975, we were operated by Roanoke City. In 1976, the city turned its operations over to the Roanoke Jaycees. The Jaycees operated the zoo until 1988 when its operation was handed over to its current owner and operator, the non - profit Blue Ridge Zoological Society (BRZS). What is Mill Mountain Zoo's mission? Mill Mountain Zoo is dedicated to promoting an appreciation and understanding of animal habitat preservation through the use of quality exhibits and educational programs, and to work in cooperation with other animal conservation programs. How many endangered or threatened species does Mill Mountain Zoo have in its collection? Mill Mountain Zoo has 9 endangered or threatened animals including: Red Panda Pallas Cat Snow Leopard Asian Small- Clawed Otter Red Wolf • Eurasian Black Vulture • Prehensile - Tailed Skink • Tuhed Deer • Fishing Cat How many annual visitors does Mill Mountain Zoo serve? Approximately 45,000- 50,000 Does Mill Mountain Zoo provide services to students? Yes, Mill Mountain Zoo serves approximately 6,000 students from 12 different school districts. How much funding does Mill Mountain Zoo receive each year from local government? At this time, Mill Mountain Zoo's annual budget of approximately $900,000 is funded primarily by admissions, concessions, educational programs, events (54%), and private donations (40%). Approximately six percent comes from local governments. �� Mill Mountain Zoo • PO Box 8159 • Roanoke, VA 24014 • www.mmzoo.org (FAO's continued) Why is Mill Mountain Zoo seeking to add animals native to the Blue Ridge Mountains to its collection? The Blue Ridge mountains are a hotspot of biodiversity, meaning we have a proportionally large number of endemic flora and fauna and significant threats to that diversity. Mill Mountain Zoo wants to educate our stakeholders about this diversity and showcase a select grouping of the majestic animals that live in our mountains; including cougars, bald eagles, black bears and bobcats to mention a few. While numerous people live in our metropolitan area, many of these individuals have never seen these animals or only do so when they come into conflict with them striking their car or raiding their bird - feeders. Making the proposed changes to our exhibits will allow us to educate our visitors about the importance and preservation of these animals and the habitats in which they live. Our plan also fits with the strategic plan of surrounding local governments to drive economic development by highlighting the unique outdoor environment of Virginia's Blue Ridge. Why are new exhibits so critical to Mill Mountain Zoo? We are seeking to build excitement about our zoo and increase our attendance. At the height of our admissions when "Ruby the Tiger" was part of our collection and we had a more diverse offering of programs due to state funding, we had approximately 100,000 visitors a year. Today, we greet approximately 45,000 and 50,000 visitors per year We are confident we can reach 100,000 annual visitors over the next few years. The path to get there is a continuous stream of new exhibits that both educate and excite our visitors. By increasing the number of visitors by 50,000 each year, we estimate we will generate approximately $450,000 in added revenue, a portion of which is returned to the City of Roanoke in admissions tax. This increase would allow us to update our aging infrastructure, build new exhibits, and add critical staff Positions we desperately need but currently cannot afford. How can you help? Currently, 94% of Mill Mountain Zoo's budget is derived through a combination of zoo activities (admissions, concessions, education programs and events) and donations. Your financial support now will strengthen our mission of wildlife management, education, and conservation for generations to come. Please consider supporting us in this quest to redesign our beloved zoo! Please contact us with questions at Robin Lentz— Co- Director. 540 -343 -3241 x 31 or Bentz ®mmzoo.org Bill Baker — Co- Director: 540 - 343-3241 x 30 or bbaker@mmzoo.org David Robertson — Board Chair: 540 -529 -8797 or drobertson@robertsonmarketing.com &L "U" 65 Mill Mountain Zoo • PO Box 8159 • Roanoke, VA 24014 • wwmmmzoo.org BLACK BED Estimated cost: $150,000 EXHIBIT Large apex predators bring visitors to our gate. While many of our visitors know black bears exist in Virginia's Blue Ridge, the vast majority have never seen one or only when coming into conflict with one. A black bear is a direct tie into our focus on native animals as part of our collection. Updates will include renovating our old antelope exhibit which will include terracing, rock features, climbing structures, upgraded fencing, and wood propping. The animal night house will also be renovated with a rock faQade. Please contact us with questions at: Robin Lentz Co- Director: 540 -343 -3241 x 31 or rlentz@mmzoo.org Bill Baker Co- Director: 540 -343 -3241 x 30 or bbaker @mmZOO.Org David Robertson Board Chair: 540- 529 -8797 or drobertson@robertsonmarketing.com PLAYGROUND Estimated cost: $20,000 Naturalistic play areas that engage children in play that connects them to animal habitats and behavior are popular at zoos around the world. Our Zoo and its visitors will benefit from a natural play area for children. Inclusive of this would be play structures that allow kids to mimic animal behaviors, a waterfall with a sleucing box to allow children to pan for gems to pair with our log cabin exhibit, and a sand pit where children could excavate replicas of dinosaur fossils to link to our living reptiles exhibits. Al Js ,lk O)e I Mill mountain Zoo PO Box 8159 Roanoke, VA 24014 www.mmzoo.org 141 Al Js ,lk O)e I Mill mountain Zoo PO Box 8159 Roanoke, VA 24014 www.mmzoo.org BUILDING This beautiful old structure is in need of repair and updates. The waterwheel still works and would be returned to an operating status. The Plexiglas window and door would allow visitors to see inside where old period pieces will be on display. The exhibit redesign will be paired with educational materials that will emphasize how local forests were cleared during westward expansion and settlement, nearly causing the extinction of wildlife such as bear and turkey that we now take for Please contact us with questions at: Robin Lentz Co- Director: 540 - 343 -3241 x 31 or rlentz @mmzoo.org Bill Baker Co- Director. 540- 343 -3241 x 30 or bbaker@mmzoo.org David Robertson Board Chair: 540- 529 -8797 or drobertson @robertsonmarketing.com The Roanoke Times Account Number 9 Roanoke, Virginia 6014485 Affidavit of Publication Date March 27, 2017 CITY OF ROANOKE - DIRECTOR OF FINANCE Aar Amelia Merchant 215 CHURCH AVENUE SW. SUITE 357 l�vl /I�O•� ROANOKE, VA 24011 0 ' — I r (y Ad Sae Total Cast Date Category Description 1,431 28 0410212017 A.ny-Virginia ROA REAL ESTATE PROPERTY 3 x 11 00 IN Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice REAL ESTATE PROPERTY was published in said newspapers on the following dates: 03/2]1201➢ The First insertion being given ... 0326/201 Newspaper reference: 0000505194 TT_ Billing Representative Sworn to and subscribed before me this Monday. March 27, 2017 �� 1ptl11111ipygl � E STgr Notary Public :�\ZP`PMOkwEa(y'i' State of Virginia __ REG15 InP110N N0 7049323 City/County of Roanoke 2 h, 4OM,M. "Pill My Commission expires KIN .19 7018 . }lSN 3 0 X018 PUOVc��c THIS IS NOTA I L. LEASE PAY FROM INVOICE. THANK YOU F TICE OF PROPOSED REAL PROPERTY TAX INCREASE antto Section 58.1 -3321, Code of Virginia (1950), as ded, notice is hereby given that the City of Roanoke ses to increase property tax levies. essment Increase The total assessed value of real property, ing additional assessments due to new construction or improvements to property, exceeds last year's total assessed value of real property by 1.58 percent. 2. Lowered Rate Necessary to Offset Increased Assessment. The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above, would be $1.20 per $100 of assessed value. This rate will be known as the "lowered tax rate.,, 3. Effective Rate Increase The City of Roanoke proposes to adopt a fax rate of $1.22 per $100 of assessed value. The difference between the lowered tax rate and the proposed tax rate would be $0.02 per $100, or 1.67 percent. This difference will be known as the "effective tax rate increase." Individual property taxes may, however, increase at a percentage greater than or less than the above percentage. 4. Proposed Total Budget Increase Based on the proposed real Property tax rate and changes in other revenues, the total budget of the City of Roanoke will exceed last year's by not more than 1.5 percent. 5. Statement with respect to the Proposed Budget for FY 2018 The City of Roanoke s proposed budget for FY 2018 referenced in Paragraph No. 4 above is based on the proposed real property tax rate, together with proposed changes to existing revenue sources, and the proposed establishment of new revenue sources. This is an estimate only. The City's actual budget for FY 2018 may be less than the City's FY 2017 adopted budget by as much as 1.0 percent, or may exceed the City's FY 2017 adopted budget by as much as 1.5 percent. A public hearing on the "effective tax rate increase" will be held on Thursday, April 27, 2017, at 7:10 p.m., or as soon thereafter as the matter may be heard, in City Council Chamber, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All persons desiring to be heard shall be accorded an opportunity to present oral testimony within such reasonable time limits as shall be determined by City Council. If you are a person with a disability who needs accommodations for this public hearing, please contact the City Clerk's office, (540)853 -2541, by 12:00 noon, Monday, April 24, 2017. Given under my hand this 27th day of March 2017. Stephanie M. Moon Reynolds, MMC, City Clerk mar NOTICE OF PROPOSED REAL PROPERTY TAX INCREASE Pursuant to Section 58.1 -3321, Code of Virginia (1950), as amended, notice is hereby given that the City of Roanoke proposes to increase property tax levies. 1. Assessment Increase: The total assessed value of real property, excluding additional assessments due to new construction or improvements to property, exceeds last year's total assessed value of real property by 1.58 percent. 2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above, would be $1.20 per $100 of assessed value. This rate will be known as the "lowered tax rate." 3. Effective Rate Increase: The City of Roanoke proposes to adopt a tax rate of $1.22 per $100 of assessed value. The difference between the lowered tax rate and the proposed tax rate would be $0.02 per $100, or 1.67 percent. This difference will be known as the "effective tax rate increase." Individual property taxes may, however, increase at a percentage greater than or less than the above percentage. 4. Proposed Total Budget Increase: Based on the proposed real property tax rate and changes in other revenues, the total budget of the City of Roanoke will exceed last year's by not more than 1.5 percent. 5. Statement with respect to the Proposed Budget for FY 2018: The City of Roanoke's proposed budget for FY 2018 referenced in Paragraph No. 4 above is based on the proposed real property tax rate, together with proposed changes to existing revenue sources, and the proposed establishment of new revenue sources. This is an estimate only. The City's actual budget for FY 2018 may be less than the City's FY 2017 adopted budget by as much as 1.0 percent, or may exceed the City's FY 2017 adopted budget by as much as 1.5 percent. A public hearing on the "effective tax rate increase" will be held on Thursday, April 27, 2017, at 7:10 p.m., or as soon thereafter as the matter may be heard, in City Council Chamber, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All persons desiring to be heard shall be accorded an opportunity to present oral testimony within such reasonable time limits as shall be determined by City Council. If you are a person with a disability who needs accommodations for this public hearing, please contact the City Clerk's Office, (540)853 -2541, by 12:00 noon, Monday, April 24, 2017. Given under my hand this 27th day of March 2017. Stephanie M. Moon Reynolds, MMC, City Clerk Notice to Publisher Please print as a block ad in the Virginia Section of The Roanoke Times on Monday, March 27, 2017. Please ensure that the block ad occupies at least 1/8 of the page and the title of the block ad is 18 point type. Please send certification of publication to Stephanie M. Moon Reynolds, City Clerk Noel C. Taylor Municipal Building, Room 456 215 Church Avenue, S.W. Roanoke, Virginia 24011 Please send the invoice for publication to Amelia Merchant, Director Department of Management and Budget Noel C. Taylor Municipal Building, Room 357 215 Church Avenue, S.W. Roanoke, Virginia 24011 NOTE TO PUBLISHER: Please publish in The Roanoke Tribune on Thursday, April 20, 2017. Please send publisher's affidavit and bill to: Stephanie M. Moon Reynolds, MMC City Clerk 215 Church Avenue, S.W. Room 456, Noel C. Taylor Municipal Building Roanoke, VA 24011 (540) 853 -2541 City Of Roanoke ,,Attn: Stephanie Reynolds, City Clerk 215 Church Ave. SW, Rm 456 �[' w' Roanoke, VA 24011 The \L'r,%TM& ,LLC Date: 04107117 Inv. #C.14787 2318 Melrose Ave., NW Roanoke, VA 24017 I. 540 - 343 -0326 • Fax 343 -7366 Making and Recording Black History Since 1939 Caption Notice of Public... HUD Notice of Proposed... Tax Dates 2017 Runs 04106/17 1 04/06/17 1 111 Size 3 col. x 10.5" 3 col. x 7:0" Size 31.5" 21.0" Case Number Net Rate $7.20 $7.20 Net Total $226.80 1 $15120 -■ tt Any questions in reference to this invoice contact Stan Hale (540) 343.0326 Please return one copy of invoice with payment or include invoice # on check. ThanksN he Roanoke Times Account Number VS: S ud L 21dtl L t T ' Roanoke, Virginia 60126]] Affidavit of Publication Date CITV OF ROANOKE - DEPT OF PLAN April 05, 2017 A0n KEITH HOLLAND 215 CHURCH AVE SW ROOM 305 ROANOKE. VA 24011 Date Category Description Ad Size Total Cost 04/1112011 Any Virginia BOA NOTICE OF PUBLIC HEARING AND PUBLIC COMMENT PEE 3 x 8.00IN 1.119.92 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 04/05/2017 The First insertion being given ... 04/05/2011 Newspaper reference: 0000500616 Billing Representative Sworn to and subscribed before me this Wednesday, April 5, 2017 I � ' NotacP tic ,trarutu44r State of Virginia Pp, McF,yS City/County of Roanoke = /��a.••'•ly0TAgY My Commission expires C Orsir- THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Pursuant to 24 CFR 91.105, notice is hereby given that on Thursday, April 27, 2017, at 7:20 p.m., or as soon thereafter as the matter may be heard, the City Council of Roanoke, Virginia, will meet In the City Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W. Roanoke, Virginia, for the purpose of holding a public hearing on the City's Proposed 2017 -2018 HUD Funds Budget and 2017 -2018 Annual Update to the 5 Year Consolidated Plan. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the proposed budget and annual update within such reasonable time limits as shall be established by City Council. Written comments of Interested persons will be received by the City Clerk at any time prior to the hearing. City Council will vote on the Proposed 2017 -2018 HUD Funds Budget and 2017 -2018 Annual Update to the 5 Year Consolidated Plan at its regularly scheduled meeting to be held on Monday, May 15, 2017. Complete copies of the Proposed 2017 -2018 HUD Funds Budget and 2017 -2018 Annual Update to the 5 Year Consolidated Plan, are available for public inspection beginning Wednesday, April 5. 2017, at the City Clerk's Office, Room 456 South, Noel C. Taylor Municipal Building, 215 Church Avenue S.W., Roanoke the HUD Community Resources Division Office, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke; City Library Main Branch at 706 S. Jefferson Street S.W., Roanoke; and the Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N.W, Roanoke. The Proposed 2017 -2018 HUD Funds Budget and the 2017 -2018 Annual Update to the 5 Year Consolidated Plan are also available on the City's website at www. manokeva.gov. Written comments on the Proposed 2017 -2018 HUD Funds Budget and the 2017 -2018 Annual Update to the 5 Year Consolidated Plan will be accepted through Wednesday, May 10, 2017, at 4:00 pm EDT at the HUD Community Resources Division, Room 305 North, Noel C. Taylor Municipal Building. 215 Church Avenue, S.W., Roanoke VA 24011 or email to Keith. Holland @roanokeva.gov. The Proposed 2017 -2018 HUD Funds Budget is as follows: REVENUE ESTIMATES' CDBG 2017 -2018 Entitlement Grant $1,527,000 CDBG Prior Year Carry Over and Program Income 540,500 HOME 2017 -2018 Entitlement Grant 450,000 HOME Prior Year Carry Over and Program Income 146,500 ESG 2017 -2018 Entitlement Grant 138.000 TOTAL ESTIMATED REVENUE $2,802,000 PROPOSED EXPENDITURES` Housing Development $1,608,026 Neighborhood Development 566,260 Economic Development 0 Public Services 156,640 Homeless Services 132,141 Planning and Administration 338,933 TOTAL PROPOSED EXPENDITURES $2,802,000 'The revenue estimates and proposed expenditures are based on the anticipated amount of grant funding to be awarded the City of Roanoke by HUD. The actual amount of grant funding to be received by the City from HUD is currently unknown because the federal government has not made a decision on the amount of HUD funding to award the City of Roanoke. The proposed expenditures of such grants on the categories listed above may accordingly be adjusted upwards or downwards once the amount of grant funding to be received by the City of Roanoke from HUD is known. All who desire to speak at the public hearing should contact the City Clerk's Office at (540) 853 -2541. Individuals with a disability needing an accommodation should contact the City Clerk's Office by 12:00 noon EDT on Monday April 24, 2017. For further information about the meeting or to comment on or inquire about the Proposed 2017 -2018 HUD Funds Budget and 2017 -2018 Annual Update to the 5 Year Consolidated Plan, contact the Community Resources Division at (540) 853 -6404. Given under my hand this 5th day of April, 2017. Stephanie M. Moon Reynolds, City Clerk NOTICE OF PUBLIC HEARING AND PUBLIC COMMENT PERIOD CITY OF ROANOKE PROPOSED 2017 -2018 HUD FUNDS BUDGET AND 2017 -2018 ANNUAL UPDATE Pursuant to 24 CF R 91.105, notice is hereby given that on Thursday, April 27, 2017, at 7:20 p.m., or as soon thereafter as the matter ntay be heard, the City Council of Roanoke, Virginia, will meet in the City Council Chamber, 4'h Floor, Noel C. Taylor Municipal Building, 215 Church Avenue- S.W., Roanoke, Virginia, for the purpose of holding a public hearing on the City's Proposed 2017 -2018 HUD Funds Budget and 2017 -2018 Annual Update to the 5 Year Consolidated Plan. All persons shall be afforded an opportunity to speak and state their views concerning all aspects of the proposed budget and annual update within such reasonable time limits as shall be established by City Council. Written comments of interested persons will be received by the City Clerk at any time prior to the hearing. City Council will vote on the Proposed 2017 -2018 I IUD Funds Budget and 2017 -2018 Annual Update at its regularly scheduled meeting to be held on Monday. May 15, 2017. Complete copies of the Proposed 2017 -2018 1IUD Funds Budget and 2017 -2018 Annual Update to the Consolidated flan, are available for public inspection beginning Wednesday. April 5, 2017, at the City Clerk's Oil-ice, Room 456 South. Noel C Taylor Municipal Building, 215 Church Avenue S. W'., Roanoke; the I IUD Community Resources Division Office, Room 305 North, Noel C. "Naylor Municipal Building, 215 Church Avenue, S.W.. Roanoke; City Libraq Plain Branch at 706 S. Jefferson Street S.W., Roanoke; and the Roanoke Redevelopment and Housing Authority, 2624 Salem'furnpike, N. W, Roanoke. The Proposed 2017 -2018 HUD Funds Budget and the 2017 -2018 Annual Update are also available on the City's website at www.roanokeva eov. Written comments on the Proposed 2017 -2018 HUD Funds Budget and the 2017 -2018 Annual Update will be accepted through Wednesday, May 10, 2017, at 4:00 pm EDT at the I IUD Community Resources Division, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke VA 24011 or email to Keith.l lolland'auroanokcva.gov. The Recommended 2017 -2018 HUD Funds Budget is as follows: REVENUE ESTIMATES* CDBG 2017 -2018 Entitlement Grant $1,527,000 CDBG Prior Year Carry -over and Program Income 450,000 1 TOME 2017 -2018 Entitlement Grant 450,000 HOME Prior Year Carry-over and Excess Program Income 137300 ESG 2017 -2018 Entitlement Grant 138 000 TOTAL ESTIMATED REVENUF $2,702300 RECOMMENDED EXPENDITURES *: Housing Development $1,635,826 Neighborhood Development 438 -000 Economic Development 0 Human Services (including Homeless assistance) 288.781 Planning and Administration 339,693 TO'I -AL RECOMMENDED EXPENDITURES $2,702.300 *The revenue estimates and recommended expenditures are based on the anticipated amount of grant funding to be awarded the City of Roanoke by HUD. The actual amount of grant funding to be received by the City from HUD is currently unknown because the federal government has not made a decision on the amount of HUD funding to award the City of Roanoke. The recommended expenditures of such grants on the categories listed above may accordingly be adjusted upwards or downwards once the amount of grant funding to be received by the City of Roanoke from HUD is known. All who desire to speak at the public hearing should contact the City Clerk's Office at (540) 853- 2541. Individuals with a disability needing an accommodation should contact the City Clerk's Office by 12:00 noon EDT on Monday April 24, 2017- For further information about the meeting or to comment on or inquire about the Recommended 2017 -2018 HUD Funds Budget and 2017 - 2018Annual Update, contact the Community Resources Division at (540) 853 -6404. Given under my hand this 5th day of April, 2017. Stephanie M. Moon Reynolds, City Clerk NOTE TO ROANOKE TIMES: Please publish this notice in in full block style, in The Roanoke Times Virginia Section on Wednesday, April 5, 2017. For questions regarding this notice, contact Keith Holland, Department of Planning, Building and Development, 853 -6404. Send publisher's affidavit to: Stephanie M. Moon Reynolds, City Clerk Room 456, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 2401 1 -1 5 36 Send bill to: Keith Holland Dept. of Planning, Building and Development Community Resources Division Room 305 North, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011-1536 NOTE TO PUBLISHER: Please publish in The Roanoke Tribune on Thursday, April 20, 2017. Please send Publisher's affidavit and bill to: Stephanie M. Moon Reynolds, MMC City Clerk 215 Church Avenue, S.W. Room 456, Noel C. Taylor Municipal Building Roanoke, VA 24011 (540)853.2541 City Of Roanoke Attn: Stephanie Reynolds, City Clerk 215 Church Ave. SW, Run 456 Roanoke, VA 24011 Date: 07 Inv. #C-147R7 The _ �(E V#�/' MBW,LLC 2318 Melrose Ave., NW Roanoke, VA 24017 f 540 -343 -0326• Fax 343 -7366 Making and Recording Black History Since 1939 _ Caption Dates 2017 Runs NOtice Of Publlc...HUD 04/06/17 size Size Case Number Net Rate Net Total Notice of Proposed... Tax 04/06/17 1 3 col. x 10.5" 31.5" - $7.20 $226.80 1 3 col. x 7'0" 21.0" $7.20 $151.20 FIN: WIM. E! et Any questions in reference to this invoice contact -ROEMMM Stan Hale (54 0) 343.0326 The Roanoke Times Roanoke, Virginia Affidavit of Publication R. BRIAN TOWN D. ASSISTANT C 456NOELC. LORMUNICIPALBLDG 215 CHUB AVENUE SW �ROANO VA24U11 Account Number 6017304 Cale April 19, 2017 Date Celegory D,Ar"NOnn Ad S,, Total Cost 04/2512017 Any Virginia ROA COLLECTION OF SOLID WASTE FEES 3 x 10 00 IN 1204.80 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice COLLECTION Of SOLID WASTE was published in said newspapers on the following dates: 04/191201] The First insertion being given ... 04/1912G17 Newspaper reference: 0000516142 Billi g R presentative Sworn to and subscribed before me this Wednesday, April 19, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU 17 APR-21 PM 3 156 r pplu ury Nota ry PUbli CIE STgT p1PM6rwi4E'Fy�' %; 2,ar^ 4e) State of Virginia G ° pEG6W9823 NO '. City/County of Roanoke My Commission expires 7o4va23 — . W Cpppryryry��1M. E5: _ ° o13N (p1'% THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU 17 APR-21 PM 3 156 x A w NOTICE OF PUBLIC HEARING PROPOSED ESTABLISHMENT AND COLLECTION OF FEES FOR THE COLLECTION OF SOLID WASTE The City of Roanoke proposes to establish and collect fees for th collection of solid waste, as defined in Section 14.1 -1, Code of the City c Roanoke (1979), as amended, in amounts not to exceed — • $96.00 per fiscal year, per parcel used as a single family dwelling unit; • $192.00 per fiscal year, per parcel used for multiple dwelling units or one parcel; • $144.00 per fiscal year, per parcel used for business, commercia establishment, institution, or other location uses, other than dwellinc unit purposes; .. • Contiguous parcels that are owned by the same parcel owner and are used for only one unified purpose shall pay only one fee for the one applicable use, per fiscal year; and • Individuals who receive an exemption related to real property taxes pursuant to Section 32 -84, Code of the City of Roanoke (1979), as amended, would be charged a fee not to exceed $60.00 per fiscal year. The proposed solid waste collection fees will commence January 1, 2018. For Fiscal Year 2018 (July 1, 2017 - June 30, 2018), parcel owners will be invoiced for one payment in an amount equal to one -half of the applicable fee, which payment will be due by February 15, 2018. Beginning with Fiscal Year 2019 (July 1, 2018 - June 30, 2019) and thereafter, the applicable fee will be included on real estate tax bills and paid at the time real estate taxes and stormwater utility fees are due. Notice is hereby given that the City Council of the City of Roanoke will -old a public hearing at a meeting to be held on Thursday, April 27, 2017, ;ommencing at 7:25 p.m., or as soon thereafter as the matter may be heard, n the Council Chamber, 4th Floor, Room 450, Noel C. Taylor Municipal 3uilding, 215 Church Avenue, S.W., Roanoke, Virginia, to consider amending iection 14.1 -5, Fees for Collection, of Article I, In General, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as emended, to charge fees for the removal and disposition of solid waste in accordance with the amounts set forth above, to set the fees in amounts not D exceed the amounts set forth herein, and to provide for the collection of uch fees by the City of Roanoke. This proposal will not affect the current fees stablished and being charged to customers for use of a sealed compactor ,ithin a Sealed Compactor Zone within the Central Business District. All interested parties are invited to attend and provide comment on the reposed fees at the public hearing. Copies of the proposed ordinances and roposed resolution are available for inspection at the City Clerk's Office. If you are a person with a disability who needs accommodations for this iblic hearing, contact the City Clerk's Office, (540) 853 -2541, by 12:00 con on Monday, April 24, 2017. IVEN under my hand this 19th day of April 2017. ephanie M. Moon Reynolds, MMC, City Clerk. #�� NOTICE OF PUBLIC HEARING PROPOSED ESTABLISHMENT AND COLLECTION OF FEES FOR THE COLLECTION OF SOLID WASTE The City of Roanoke proposes to establish and collect fees for the collection of solid waste, as defined in Section 14.1 -1, Code of the City of Roanoke (1979), as amended, in amounts not to exceed — • $96.00 per fiscal year, per parcel used as a single family dwelling unit; • $144.00 per fiscal year, per parcel used for business, commercial establishment, institution, or other location uses, other than dwelling unit purposes; • $168.00 per fiscal year per parcel used for multiple dwelling units on one parcel. • Contiguous parcels that are owned by the same parcel owner and are used for only one unified purpose shall pay only one fee for the one applicable use. • Individuals who receive an exemption related to real property taxes pursuant to Section 32 -84, Code of the City of Roanoke (1979), as amended, would be charged a fee not to exceed $60.00 per fiscal year. The proposed solid waste collection fee will commence January 1, 2018. For Fiscal Year 2018, parcel owners will be invoiced for one payment in an amount equal to one -half of the applicable fee, which payment will be due by February 15, 2018. Beginning with Fiscal Year 2019 and thereafter, the applicable fee will be included on real estate tax bills and paid at the time real estate taxes and stormwater utility fees are due. Notice is hereby given that the City Council of the City of Roanoke will hold a public hearing at a meeting to be held on'rhmsday, April 27, 2017, commencing at 7:25 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4 °' Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, to consider amending Section 14.1 -5, Fees for Collection, of Article 1, In General, of Chapter 14. 1, solid waste Management, of the Code of the City of Roanoke (1979), as amended, to charge a fee for the removal and disposition of solid waste in accordance with the amounts set forth above, to set the fees in amounts not to exceed the amounts set forth herein, and to provide for the collection of such fee by either the City of Roanoke. This proposal will not affect the current fees established and being charged to customers for use of a sealed compactor within a Sealed Compactor Zone within the Central Business District. All interested parties are invited to attend and provide comment on the proposed fee at the public hearing. Copies of the proposed ordinances and proposed resolution are available for inspection at the City Clerk's Office. If you are a person with a disability who needs accommodations for this public hearing, contact the City Clerk's Office, (540) 853 -2541, by 12:00 Noon on Monday, April 24, 2017. GIVEN under my hand this 19h day of April 2017. Stephanie M. Moon Reynolds, MMC, City Clerk. Note to Publisher: Publish once on Wednesday, April 19, 2017, in the Virginia section of The Roanoke Times. The headline must be in 18 point hoe for the heading and 12 point type for body. DO NOT BLOCK. Please send publisher's affidavit to Stephanie M. Moon Reynolds, MMC City Clerk 215 Church Avenue, S.W. Room 456, Noel C. Taylor Municipal Building Roanoke, VA 24011 (540) 853 -2541 Please send bill to: R. Brian Townsend Acting City Manager 215 Church Avenue, S. W. Room 364, Noel C. Taylor Municipal Building Roanoke, VA 24011 (540) 853 -2333 City Of Roanoke Attn: Stephanie Reynolds, City Clerk �B N L ,LLc 215 Church Ave. SW, Rm 456 The ROA M([ Roanoke, VA 24011 2318 Melrose Ave., NW Roanoke. VA24017 (( 540- 343 - 0326. -Fax 343 -7366 Date: 04 21 17 Inv. #C-14795 Making and Recording Black History Since 1939 Caption Dates Runs Size Size Code Number Net Rate Net Total Notice ...Budget 0412012017 3 col. x 15.25" 45.75" - $7 20 $329.40 Collection... Solid Waste 0412012017 3 col. x 10.25' 30.75" $7.20 $221.40 Any questions in reference to this invoice contact Stan Hale 343 -0326 - Net 30 Days - Date: Apr 26, 2017 10:47:20 AM Subject: Garbage fee Honorable Mayor, I cannot be at the public meeting tomorrow night so I hope that you may wend to all the council members my thoughts about this garbage fee, I have read that city staff and the City Manager said that many other cities around Roanoke collect this fee (So What) Does Roanoke want to be like every other city ?or this question to you if staff told you all that some other cities were closing their police Depts. Would you all follow along? I live on a fixed income as well as many others and cannot afford anther fee, my taxes went up the last time 78 dollars and I am not sure how much the storm water fee went up. What is next a fee for the Fire Dept.? My insurance gets billed if I call the Rescue Squad. This tax and Fee spending council must live within the budget like I do and all the other people do. Thanks foryour time. Sent from Mail for Windows 10 file: / / /C:[Users /CKCTI /AppData/Local /Temp /notesElEF34 /— webl009.htm 4/27/2017 I just wanted to share my displeasure with each of you that you are considering placing more burdens on the very citizens that have elected you to serve this city. I have been a resident of the City of Roanoke for over 20 years. I've continue to watch you all make one poor decision after another of how to spend our tax revenues. I don't mind paying my fair share when I see money going towards schools, public works, infrastructure and public safety. But the spending habits of Mr. Morrill have now brought us to the point where I don't think it's fair to continue to ask me to recoup the losses. I don't think that $7 or $8 per month per citizen can recover the losses created by lost sales tax revenue. Perhaps you should rethink investing millions of dollars to Deschutes Brewery - I've seen $7 million dollar figure being floated around. I know that you basically gave them $200,000 in land to develop on and all sorts of other incentives. When will they be here ?? 2019 ?1 I also don't think it was wise to buy the land on Wood Haven Rd in the scheme with the County and Salem to plop an industrial park in an area that is not able to sustain infrastructure required to get trucks or increased traffic (if it ever comes to fruition), etc in and out. I continue to be amazed to see you spend money hand over fist to entice business to downtown. The money that was given to Hampton Inn may be recovered in sales and lodging taxes eventually meanwhile the citizen continues to pay more and more for storm water, garbage, etc. These businesses tend to get a pass for storm water fees and likely will be given a pardon on their garbage tax from the information that was published. Seems like businesses and apartments would produce more trash than a single family home with three adults living in it. Please don't get me started about $300,000 investment made to renovate the lobby of the municipal building and redo the steps that at most have 5 parking spaces nearby and no handicap accessibility on that side. You all need to think a bit more before handing out more of my money. My wages surely aren't rising, but my tax burden seems to increase. Good luck tonight. I hope the turnout is great and vocal. Maybe you can stop and get a Deschutes on the way home - Does Trinkle serve it at FITA?