HomeMy WebLinkAboutCouncil Actions 05-01-17FERRIS
40806 - 050117
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ROANOKE CITY
PUBLIC SCHOOLS
ROANOKE CITY COUNCIL
ROANOKE CITY SCHOOL BOARD
MAY 1, 2017
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 following the 2:00 p.m. session on Thursday, May 4 at 7:00 p.m.; and
Saturday, May 6 at 4:00 p.m.; and video streamed by Internet through CivicPlus, al
roanokeva.gov /councilmeetings. Council meetings are offered with closed captioning
forthe hearing impaired.
Call to Order -- Roll Call.
• City Council - All present.
• School Board - Chairman Annette Lewis, Trustees Mark Cathey and Dick
Willis were absent. Trustee Laura Rottenborn arrived late.
2. Welcome and Opening Remarks.
• Mayor Sherman P. Lea, Sr.
• Vice - Chairman Lori E. Vaught
At this point, Trustee Rottenborn arrived at the meeting (9:02 a.m.).
3. Items for Discussion/ Comments by City Council /School Board
Trustees.
• Board Announcements (Vice -Chair Vaught)
Invitation to attend High School Baccalaureate ceremonies:
• Sunday, May 21, 3:00 p.m. —William Fleming Auditorium
• Sunday, May 21, 6:00 p.m. — Patrick Henry Main Gymnasium
Graduation ceremonies at the Berglund Center:
o Friday, June 2 10:00 a.m. —William Fleming
2:00 p.m. — Patrick Henry
Forest Park Academy End of the Year Ceremony, Wednesday, May 31,
6:00 p.m. at the Jefferson Center
• Report of Carnegie Hall Experience (Trustee Smith)
• Division Highlights and Accomplishments (Vice -Chair Vaught)
• Superintendent's Announcements (Superintendent Bishop)
• LRV Program
• Fallon Park Preview at August 7 Joint Meeting
• SOL Testing
4. School Board adjourned — 10:01 a.m.
City Council recessed — 10:01 a.m.
AT 10:07 A.M., THE COUNCIL MEETING RECONVENED TO CONSIDER THE
FOLLOWING AGENDA ITEMS:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(7-0)
A communication from the Acting City Manager requesting that Council convene in a
Closed Meeting to discuss a proposal for the disposition of City -owned property located
at 2750 Hoover Street, N. W., where discussion in an open meeting would adversely
affect the negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3),
Code of Virginia (1950), as amended.
(6 -0, Council Member Dykstra abstaining)
A communication from the Acting City Manager requesting that Council convene in a
Closed Meeting to discuss the disposition of an approximately 1.4 acre portion of City -
owned property located at 2424 Brambleton Avenue, S. W., where discussion in an
open meeting would adversely affect the negotiating strategy of the public body,
pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(7-0)
A communication from the City Attorney requesting that Council convene in a Closed
Meeting for consultation with legal counsel pertaining to actual litigation, where such
consultation and briefing in an open meeting would adversely affect the negotiating or
litigating posture of the public body, pursuant to Section 2.2 -3711 (A)(7), Code of
Virginia (1950), as amended.
(7.0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
At this point, Mayor Lea relinquished the Chair to Vice -Mayor Price, and left the
meeting (10:13 a.m.).
BRIEFINGS:
. FY18 Budget Study
60 minutes
Briefing to be continued under Item 9.a. during the 2:00 p.m. session of
Council.
AT 12:08 P.M., THE COUNCIL MEETING STOOD IN RECESS UNTIL 2:00 P.M., FOR
A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451,
NOEL C. TAYLOR MUNICIPAL BUILDING.
FERRIS
40806 - 050117
ROANOKE CITY COUNCIL
REGULAR SESSION
MAY 1, 2017
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order - -Roll Call — All present.
The Invocation was delivered by The Reverend C. Shaun Arthur, Pastor,
Melrose Avenue Seventh -day Adventist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, May 4 at 7:00 p.m.; and Saturday, May 6 at 4:00 p.m.; and video
streamed by Internet through CivicPlus, at roanokeva.gov /councilmeetings.
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
City Planning Commission — one vacancy
Unexpired term of office ending December 31, 2020
Mill Mountain Advisory Board — one vacancy
Three -year term of office ending June 30, 2020
Parks and Recreation Advisory Board — two vacancies
Terms of office ending March 31, 2020
Roanoke Arts Commission — three vacancies
Three -year term of office ending June 30, 2020
Roanoke Neighborhood Advocates — one vacancy
Unexpired term of office ending June 30, 2018
Roanoke Valley- Alleghany Regional Commission — one vacancy
Three -year term of office ending June 30, 2020
Roanoke Valley Greenway Commission — one vacancy
Three -year term of office ending June 30, 2020
Visit Virginia's Blue Ridge, Board of Directors — one vacancy
One -year term of office ending June 30, 2018
Western Virginia Regional Industrial Facility Authority — one vacancy
Unexpired term of office ending February 3, 2018
Youth Services Citizen Board — one vacancy
Three -year term of office ending June 30, 2020
Access the City's homepage to complete an online application for the
abovementioned vacancies.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Brian McConnell, 32 Elm Avenue, S. W., Apartment 303, appeared before
the Council regarding recommendations for hiring a new City Manager.
4. CONSENT AGENDA:
(Approved 7 -0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C -1 Minutes of the regular meetings of City Council held on Monday,
December 5, 2016 and Monday, December 19, 2016.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the Director of Finance transmitting the Financial
Report for the month ended March 31, 2017.
RECOMMENDED ACTION: Received and filed.
C -3 Minutes of the Audit Committee held on Wednesday, March S, 2017.
RECOMMENDED ACTION: Received and filed.
C -4 Report of qualification of R. Brian Townsend as Acting City Manager of the
City of Roanoke, for the period of April 15, 2017, through and including June 30,
2017.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF
ACTING CITY MANAGER:
ACTING CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Acceptance and execution of the 2016 Continuum of Care (COC)
Planning Grant from the United States Department of Housing and
Urban Development (HUD) to provide services to the Continuum of
Care and the Blue Ridge Interagency Council on Homelessness
(BRICH).
Adopted Resolution No. 40806 - 050117 and Budget Ordinance
No. 40807-050117. (7 -0)
2. Execution of license agreements with BH Media Groups Holdings,
d /b /a Richmond Times Dispatch, The New York Times and Redux
Pictures for use of certain photographs of Governor A. Linwood
Holton, Jr., for public display at Holton Plaza; and waive the City's
sovereign immunity in connection therewith.
Adopted Resolution No. 40808-050117. (7 -0)
COMMENTS OF ACTING CITY MANAGER.
The Acting City Manager offered the following comments:
Roanoke is a finalist for the 2017 All-America City Award
• Last week, the Campaign for Grade -Level Reading announced
finalists for the 2017 All-America City Award, and Roanoke is
included in that list.
• Twenty-seven communities across the nation are vying to receive
the Award, which was created 67 years ago by the National Civic
League.
• This year, the League is working with the Campaign for Grade -
Level Reading to recognize communities that have made
measurable progress for low- income children on the key drivers
of early reading success: school readiness, school attendance,
summer learning, and grade -level reading.
• Award recipients will be formally announced and honored on
June 16 at the All-America City Awards gathering in Denver, Colo.
A Downtown Plan Open House Meeting is Scheduled
• Tuesday, May 9 from 5:30 p.m. to 7:00 p.m. at the City Market
Building on the second floor on the Campbell Avenue Mezzanine.
• The Open House will display the major themes and key ideas
being proposed within the new Downtown Plan.
• The event is "come and go," and citizens will be invited to review
the information at their own pace, with staff on hand to answer
questions and listen to comments.
• The Downtown Plan is available at roanokeva.gov /downtownplan,
or contact Wayne Leftwich, Senior City Planner at(540)853 -1104,
wayne leftwich(rDroanokeva.gov for more information.
Neighborhood Month Begins Today, May 1
• This is Roanoke's annual month -long celebration of community
and neighborhood pride. Events are hosted by Roanoke
neighborhood organizations.
• A schedule of events is available on the City's website at
roanokeva.gov /Neighborhood- Month.
Community School's Strawberry Festival is Coming to Elmwood Park
• Friday, May 6 from 10:00 a.m. - 5:30 p.m. and Saturday, May 7
from 10:00 a.m. — 4:00 p.m.
• Free admission
• This fundraising event for Community School is in its 37`" year.
River's Edge to Host Gallop 4 the Greenways
• Saturday, May 13, 3:00 — 9:00 p.m.
• Home base will be at River's Edge Sports Complex.
• This is an annual fundraising event to support our growing
network of pedestrian and bicycling trails.
• To celebrate the 20th anniversary of the creation of the Roanoke
Valley Greenway Commission and Pathfinders for Greenways,
this year an Adventure Triathlon has been added to the event.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Garland attended the Neighborhood Month "Kick -
Off" Conference held on Saturday, April 29 at the First Christian
Church Community Room. The Roanoke Neighborhood Advocates
assisted by the Roanoke's Office of Neighborhood Services kicked
off the 2017 Neighborhood Month activities and he encouraged
citizens to visit https: / /wviw.roanokeva.gov /1403 /Neiohborhood-
Month for scheduled events.
Council Member Bestpitch announced the 2017 Haley Toyota
Kiwanis Pancake and Auction Day on Saturday, May 13 at 7:00 a.m.
to 1:00 p.m. at the Berglund Center. All you can eat pancakes,
sausage, and drinks; there also will be a silent auction with local
items and gift certificates to buy. All proceeds to benefit the Roanoke
Valley community. Tickets are $5.00 in advance (available from
Kiwanis Club of Roanoke members) or $6.00 at the door.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Reappointed Lauren E. Hartman and Chris Bryant; and appointed
Melanie Crovo to replace Geoffrey W. L. Manning as members of the
Parks and Recreation Advisory Board for terms of three-years, each,
ending March 31, 2020.
Reappointed Gregory W. Feldmann as a Citizen at Large
representative of City of Roanoke Pension Plan, Board of Trustees,
for a four -year term of office ending June 30, 2021.
Reappointed Christopher T. Link (Citizen at Large) and Jeffrey S.
Shawver (Property Management) as members of the Building and
Fire Code Board of Appeals for a three -year term ending June 30,
2020.
Reappointed Stephen Poff (Chief Magistrate) and John Varney
(Public Defender) as City representatives of the Court Community
Corrections Program Regional Community Criminal Justice Board
for terms of three - years, each, ending June 30, 2020.
Reappointed Amelia C. Merchant (City Manager Designee) and
Andrea Trent (Director of Finance Designee) as members of the
Defined Contribution Board for terms of four - years, each, ending
June 30, 2021.
Reappointed John B. Rottenborn as a member of the Mill Mountain
Advisory Board for a three -year term of office ending June 30, 2020.
Nominations for 2017 — 2018 VML Policy Committees:
Finance — Barbara A. Dameron, Director of Finance
Human Development and Education — Vice -Mayor Anita J.
Price and Stephanie M. Moon Reynolds, City Clerk
Economic Development — Council Member, David B. Trinkle
and Wayne Bowers, Economic Development Director
General Laws — Daniel J. Callaghan, City Attorney
Environmental Quality — Christopher Blakeman, Environmental
Administrator
Transportation — Mark Jamison, Transportation Manager
Appointed R. Brian Townsend, Acting City Manager, to replace
Christopher P. Morrill as the City Employee representative of the
Hotel Roanoke Conference Center Commission ending April 12,
2021.
CERTIFICATION OF CLOSED MEETING. (7 -0, Council Member Dykstra
abstained from voting on the request regarding proposal for disposition of
City -owned property at 2750 Hoover Street, N.W.; and although he has a
personal interest in the matter regarding consultation with legal counsel
pertaining to actual litigation, Council Member Ferris disclosed he was able
to participate in the discussion without being bias.
At this point, the Acting City Manager was called upon for continuation of
the FY18 Budget Study briefing
12. SCHOOL BOARD INTERVIEWS:
At 3:14 p.m., City Council conducted four interviews for consideration of
two School Board Trustee vacancies, for three -year terms of office,
effective July 1, 2017. The four candidates were Elizabeth Cori Shields
Jamison, Joyce Watson Watkins, Anne -Paige Thomas Darby and Caren
Pauline Coker - Jones, with the remaining four applicants to be interviewed
on Monday, May 15 at 4:00 p.m., in the Council Chamber.
13. ADJOURNED -4:58 P.M.
10
Highlights and Accomplishments
The District's on -time graduation rate is 87 %.
In May, Forest Park Academy will reach 1,000 graduates.
Patrick Henry High School's Symphonic Band performed at
Carnegie Hall on April 14.
Patrick Henry High School's Orchestra performed at The
Kennedy Center on March 27.
Fairview Elementary won the Les Paul Legacy Classroom Project
Award. This national award was made possible thanks to the
Les Paul Foundation and VH1 Save the Music Foundation.
The National Association of Music Merchants Foundation
recently named Roanoke City Public Schools one of the Best
Communities for Music Education. This is the fifth consecutive
year that RCPS has been awarded this honor.
Jeff Midkiff of Patrick Henry High School will receive the Yale
Distinguished Music Educator Award in June at Yale University.
Mr. Midkiff's March performance at The Kennedy Center with
the Boulder Philharmonic was featured in an article written by
renowned music critic Alex Ross for The New Yorker magazine.
Reid Tenzer, a sophomore at Patrick Henry High School and the
Roanoke Valley Governor's School, was one of two Grand
Award winners at the Regional Science Fair. Later this month,
she will compete at the International Science Fair in Los
Angeles, California.
The William Fleming High School Boys Indoor Track Team won
William Fleming's first State championship in Track and Field in
32 years.
The Patrick Henry High School Girls Swim Team won its second
consecutive State Championship.
Ryan Smith of Patrick Henry High School placed first at the
English- Speaking Union Southwestern Virginia Branch
Shakespeare Monologue Competition. She is competing this
week at the national competition in New York City.
Dr. Mark Frazier of the Roanoke Valley Governor's School has
been named this year's Outstanding High School Chemistry
Teacher by the Blue Ridge Section of the American Chemical
Society.
For 47 years, Music Teacher David Lipps has taught students in
Roanoke City; Mr. Lipps was recently inducted into the Hall of
Fame by the Virginia Band and Orchestra Directors Association.
In June, Cindy Bohland of the Roanoke Valley Governor's School
will receive the George Olmsted Prize for Excellence in
Secondary School Teaching from Williams College.
This year, all of Roanoke City's elementary students are
learning the basics of coding.
Roanoke City's eighth, ninth, and tenth graders receive laptops
as part of the District's Portable Anytime Student Systems
(PASS) program.
SCHOOL
.-
i
Sun Mon Tue
Wed
Th.
Fri Sat
1 2
3
4
5 6
9:OOAM Joint School
Board /City Council
Meeting at Council
Chamber
8
9
10
11
12
13
14
15
16
17
18
19
20
1
22
23
24
25
26
27
3PM Fleming
Baccalaureate
'n Auditorium
6PM Patrick
Henry
Baccalaureate
in Main Gym
8
29
30
37
Notes:
6:OOPM Forest
June 2 - 10:OOAM William Fleming Graduation
Park Academy
2:OOPM Patrick Henry Graduation
Graduation at
At Berglund Center
efferson Center
s�Ano�
CITY OF ROANOKE
��AAOS
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
�hHO1Nji
TELFPHONI 15401 853 -2444
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FAX. (540)853-1145
SHERMAN P. LEA, SR.
[MAIL. MAVORaROANOKEVA.GOV
Mmvr
May 1, 2017
The Honorable Vice -Mayor Anita J. Price and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Price and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Since�reloy,
Sherman P. Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIESIREAPPOINTMENTS
May 1, 2017
Public
VACANCIES:
Five, three -year terms of office on the Parks and Recreation Advisory Board ending March 31, 2020.
Two, three -year terms of office on the Roanoke City School Board ending June 30, 2020.
Unexpired term of office on the Roanoke Neighborhood Advocates ending June 30, 2018.
Unexpired term of office on the City Planning Commission ending December 31, 2020.
Three - yearterm of office (City Employee) on the Personnel and Employment Practices Committee
ending June 30, 2020.
Three -year term of office on the Court Community Corrections Program Regional Community
Criminal Justice Board ending June 30, 2020.
Three -year term of office on the Mill Mountain Advisory Board ending June 30, 2020.
Three -year term of office on the Roanoke Arts Commission ending June 30, 2020.
Three -year term of office on Roanoke Valley Greenway Commission ending June 30, 2020.
One - yearterm of office on the Visit Virginia's Blue Ridge, Board of Directors ending June 30, 2018.
Two -year term of office (Citizen At- Large) on the Youth Services Citizen Board ending June 30,
2019.
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 1, 2017
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of City -owned property located at 2750 Hoover Street, N.W., bearing
Official Tax Map No. 2430601, where discussion in an open meeting would
body, plur ufantt t the §2..2- 3g711!A.3, Code of neotiating
strategy of public
Brian Townsend
Acting City Manager
Distribution: Council Appointed Officers
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 1, 2017
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of an approximately 1.4 acre portion of City -owned property located
at 2424 Brambleton Avenue, S.W., bearing Official Tax Map No. 1470301,
where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to §2.2 -371 1 .A.3,
Code of Virginia (19SO), as amended.
Brian Townsend
Acting City Manager
Distribution: Council Appointed Officers
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011,1595
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
TEI,EPHONF. 544853 -2431
FAX 540- 8531221
EMAIL ury'attyC�?rounokeva hoc
May 1, 2017
Re: Request for closed meeting
Timothy R. Spencer
Steven J. Talevi
David L. Collins
Heather P. Ferguson
Laura M. Carini
Assistant City Attorneys
Dear Mayor Lea and Council Members:
This is to request that City Council convene a closed meeting for consultation with legal counsel
pertaining to actual litigation where such consultation and briefing in an open meeting would adversely affect
the negotiating or litigating posture of the public body, pursuant to §2.2- 3711.A.7, Code of Virginia (1950), as
amended.
With kindest personal regards, I am
Sincerely yours,
Uaniel J. allaghan
City Attorney
DJCIsc
c: R. Brian Townsend, Acting City Manager
Sherman M. Stovall, Assistant City Manager for Operations
Stephanie Moon Reynolds, City Clerk
Barbara A. Dameron, Director of Finance
Jackie Clewis, Risk Management Director
Steven J. Talevi, Assistant City Attorney
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Arts Endowment
Arts Endowment
• Creation and development of a private,
charitable organization to provide a
sustainable revenue source for arts and
cultural organizations that serve the citizens of
Roanoke
Arts Endowment (continued)
• Funding
— Total appropriated to date: $625,000
— $125,000 currently uncommitted in project
account
— $125,000 included for FY 2018 from one -time
funding
Solid Waste Fee
10
Solid Waste Fee
• Rates:
— $8 /month for single family; $96 /year
— $16 /month for multi - family; $192 /year
— $12 /month for commercial /institutional /non-
residential; $144 /year
— Elderly and Disabled qualified residents — rate
reduction of $3 /month
• Effective date of: 01/01/2018
• Billing Frequency:
— FY 2018: 1 billing (separate statement)
— FY 2019: 2 billings (on Real Estate tax bill)
i 11
Neighborhood Infrastructure
Neighborhood Infrastructure
Alley Maintenance $428,282 ($41,604) $386,678
Sidewalk Repair & Maintenance
Demolition
462,319
30,000
(20,000)
(10,050)
442,319
19,950
Youth Summer Employment
a
Goodwill
City
Businesses
Budget
Timeframe
Youth Summer Employment
Serve 50 students
Collect time sheets and process
payroll
Provide student liability insurance
Provide two high school job fairs
Serve 100 students
Collect time sheets and process
payroll
Provide student liability insurance
Provide two job fairs and weekly job
readiness training
Assist students with writing resumes Provide transportation for students
and cover letters, proper interview for first 2 weeks of employment
techniques
Half of hourly rate for 50 students
Half of hourly rate for 50 students
$45,000
June 12 —July 28
Certificate for youth who complete
program
100% of hourly rate for 100 students
$40,000
June 12 —July 28
May 2, 2017
The Reverend Shaun Arthur, Pastor
Seventh -Day Adventist Church
P. O. Box 6311
Roanoke, Virginia 24017
Dear Pastor Arthur:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, May 1, 2017.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
Stephanie M. Moon Remolds, MC
City Clerk
SMR:aa
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chnrch Avmme, S. W., Sni(e 456
'r, `"
Roanoke, Virginia 24011 -1536
" "
Telepkmm: (5411) 853 -2541
F., 15411)853 -1145
.S'Il1'11AN I L NI. M OON RIANOLDS, pI XI('
4: mai l 0,,k(mraanakeva . gm
(' L('ELIA F. NI('('OY
City Clerk
Mpul, City Clerk
('E(ELIA'I WEBB,(T1('
A,klam Dept, ('i1, Ckrk
May 2, 2017
The Reverend Shaun Arthur, Pastor
Seventh -Day Adventist Church
P. O. Box 6311
Roanoke, Virginia 24017
Dear Pastor Arthur:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, May 1, 2017.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
Stephanie M. Moon Remolds, MC
City Clerk
SMR:aa
Roanoke's City Manager Search
Building Economic Capacities - May 1", 2017
Good afternoon Mayor Lea and members of the council. As an advocate for the
general health, happiness, and well -being of Roanoke's citizens, I'd like to thank you
for affording me a few minutes to express my views concerning the council's search
for a new city manager.
Having recently completed my third online course through Harvard's Graduate
School of Education and initiated another, my fourth, offered jointly through MIT
and the Presencing Institute, I'd like to reflect back to you some of the efforts
unfolding through various figures affiliated with these institutions as their endeavors
might, at some point, influence or otherwise affect future development here in
Roanoke and in turn, inform a prospective manager's candidacy.
Therefore, and in sharing a personal reflection from the Monday evening forum on
March 20th in which the city council invited members of the public, like myself, to
express their thoughts and concerns related to qualities they'd like to see in a
succeeding city manager, I'd hope to jog the council members' memories of the
gentleman who expressed ... and I paraphrase, a'wish we could go back to the
Roanoke of my youth'.
To me, but in counterpoint to my own personal experience here in Roanoke over the
last eight and a half years, this sentiment poses an especially telling and challenging,
scenario concerning the dowsing of a new city manager who will inherit leadership
responsibilities for coordinating and subsequently directing, Roanoke's business
affairs. This is also why, and as I attempted to convey at the public forum, I consider
it so vital our next city manager be an individual possessing an astute appreciation
for the role "learning" potentially contributes toward both community and local
capacity - building, in effectively empowering a local citizenry's future well- being.
In fact, it's along these same lines those like myself aspire in championing fresh
approaches to not only addressing, but effectively transforming adaptive change,
related to some of our thorniest societal issues. For example, media commentators
have recently cited how devastating the statistics are, across the board, involving
education, drug and alcohol abuse, crime, and child abuse, related to fatherless
youth. For example, and this cross sampling from "The Fatherless Generation" (see
reference):
• 75% of all adolescent patients in chemical abuse centers come from
fatherless homes - 10 times the average.
• 8s% of all youths in prison come from fatherless homes - 20 times the
average.
• 90% of homeless and runaway children are from fatherless homes.
• 85% of children who exhibit behavioral disorders come from fatherless
homes.
In closing then, I'm sharing a reflection of these statistical actualities to which
Roanoke, like any other municipality, is by no means immune or otherwise exempt,
in part, because I possess a felt -sense for the emotional impact they invoke for those
like council members Bestpitch, Price, and others.
My point here, is, it's highly likely we're already further along than many would
otherwise think in tapping the resources and technical know -how to effect the
adoptive change to which I'm referring. For this reason then, I'd ask that the search
and selection of a new city manager not be unduly determined by the power of
institutional convention but instead, by more practical considerations of human
compassion.
Thank you.
The Fatherless Generation: [An online blog]. Statistics. Retrieved from
https://thefatherlessgeneration.wordi2ress.com/statistics/
CITY OF ROANOKE
DEPARTMENT OF FINANCE
_- - 215 Church Avenue, SW, Suite 461
Roanoke, Virginia 24011 -1220
Telephone: (540)853 -2821
Fax: (540) 853 -6142
BARBARA A. DAMERON
Director of Finance
May 1, 2017
Dear Mayor Lea and Members of City Council:
Subject: March FYI 7 Financial Report - City of Roanoke
ANDREA F. TRENT
Assialan[ Dhector of Fiance,
The following financial report provides commentary on the City's financial results for
the nine months ended March 31, 2017.
General Fund
Through March FYI 7, year -to -date revenues were $179.8 million, or 63.8% of the
adopted revenue estimate for the year. Year -to -date revenues increased 0.8% or $1.4
million compared to the same period in FY16.
General Property Tax Revenues were $2.2 million or 2.9% below FY16. Real Estate tax,
comprising 84.2% of the current year budget, was $0.5 million or 0.8% below the prior
year, with the second installment not due until April. Personal Property tax is not due
until the end of May.
Other local tax revenues, which represented 65.8% percent of the budget, were
approximately $0.6 million or 1.1% below FY16. Business License tax was $92,000 or
0.8% higher than FY16, due to the timing of receipts. Prepared Food and Beverage tax
was slightly above previous year by $0.1 million or 1.3 %, and 63.3% of budget for
FYI 7. Motor Vehicle License tax continued to perform well increasing $0.1 million or
20.7 %, and 27.0% of budget for FYI 7. Other contributors to the revenue increase were
the timing of reimbursements for Social Services expenditures, a Virginia Department
of Emergency Management (VDEM) Reimbursement for Derecho related support, and
increases in street maintenance and several public safety services.
The Revenue increases were offset by several underperforming local taxes. Sales tax,
which included sales through February of 2017, was 3.6% or $0.S million less than
FY16, and was 8.9% below year -to -date budget. Transient Occupancy tax decreased
2.3% or $74,000 compared to the previous year, and was 6.9% below year -to -date
budget. Communications tax decreased $0.1 million or 2.4% compared to FY16, and
year to date basis, total revenue collections increased 4.6% through March, ahead of
the revised annual forecast of 2.9% growth.
In March, the national unemployment rate decreased 0.2% to 4.5% from 4.7 %. The
Virginia unemployment rate decreased 0.1 %, from 4.0% in January to 3.9% in February.
The most recent Roanoke unemployment rate was 4.3 %. Payroll employment increased
by 98,000 jobs in March, above the 42,000 increase in February.
The Consumer Confidence Index increased 9.5 points, from 116.1 in February to 125.6
in March. This is the highest level since December 2000, when the index was 128.6.
Consumer's assessment of current business and labor market conditions improved
considerably.
Gross Domestic Product (GDP) increased at a slower pace, only 1.0% in the fourth
quarter of 2016, following a 3.5% increase in the third quarter. Positive contributions
for this modest investments, non-residential lfixl l
fixed investments, and state /local government spend ng.
Please contact me with any questions you may have on these financial statements.
Sincerely,
&A44��_
Andrea F. Trent
Assistant Director of Finance
Attachments
CC R. Brian Townsend, Acting City Manager
Daniel J. Callaghan, City Attorney
Drew Harmon, Municipal Auditor
Stephanie M. Moon, City Clerk
Sherman M. Stovall, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Deborahl. Moses, Parking Facilities Manager
Robyn L. Schon, General Manager, Global Spectrum
Revenue Source
General Property Taxes
Other local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue hem Use of Money and Property
tntergovemmental
Charges for Services
Internal Services
Transfers From Other Funds
Miscellaneous Revenue
Total
Expenditures
General Government
Judoal AdramistatlOn
Publk Safety
Public WOrks
Health and Warfare
Parks, Recreation and Cultural
Community Development
Transfer to Debt Serviw Fund
Transfer to Schwl Fund
Nondepatlmantel
Total
CITY OF ROANOKE, VIRGINIA
GENERALFUND
FOR THE NINE MONTHS ENDED MARCH 34, 2017
STATEMENT OF REVENUE
(UNAUDITED)
Current Revenue
Revenue Budget
Budget Variance
$ 114,528,000 $ (42,669079)
81,406,000 (27,801770)
1,147.000 (510.708)
1284,000 (582888)
221000 (67,119)
71,44].148 (27,488,696)
8.183,000 (1,862,1]])
2,832.000 (]45,]85)
95,845 -
678,000 (289300)
$ 281,821,993 § (102,011,5221
Actual
Jul1 -Mar 31
2016 -201]
$ ]1,858921
53,604,230
636,292
]01,112
153.881
43,958,452
6,320823
2.080215
95 845
388,]00
$ 1]9804,411
Actual
Percent of
Jul 1 -Mar 31
FY17 vs FY16
Budget
2015.2016
Varian",
Received
$ 74015,946
(2.9 %)
627%
54207,950
(1.1 %)
65.8%
684,765
(7.1 %)
555%
gJ8,990
80%
546%
143,047
7.6%
69.6%
41,148,206
68%
615%
54]4,]84
155%
]].2%
1,713.863
217%
73.7%
45,301
1116%
00%
309,192
25 7%
573%
8 1]8,392,043
0.8%
63.8%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
(UNAUDITED)
Current
Expanddure
Uncommitted
Butlget
Balance
$ 16389,823
$ 3,842.253
8,753,337
2,586.364
68,191 055
18.060,062
28223,183
6,212.413
40.5]1,]24
11,3]9,345
11.0()6 697
2756,027
9,158,559
2,285,091
11455,616
2,333.860
80,402800
19955,121
10,120,936
4376,824
§ 2&1,279,]29
$ ]1,76],359
Actual
Jul t -Mar 31
2016 -201]
$ 1254],5]0
6,166,9]3
52,130,993
22,010,]69
29,198,3]9
8,2506]0
6,8]3.468
9,121 ]56
60,44] 679
5.]44,112
§ 212,4923]0
Actual
Percent of
Jul l - Mar 31
FYIT VS FYI6
Budget
2015 -2016
Variance
ObIlgMed
$ 12.869,004
(2.5 %)
766%
6,394,885
(36 %)
70.5%
51,100.395
20%
164%
21093,726
43%
780%
26,541,067
10.0%
72.0%
8,040,650
2.6%
150%
5,750,126
19.5%
75.0%
10,925,726
(165 %)
79.6%
58,345,497
3.6%
75.2%
4,042.830
42.1%
568%
§ 205, 1-03 SW
3.6%
74.7%
CITY OF ROANOKE, VIRGINIA
STORMWATER UTILITY FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE NINE MONTHS ENDED MARCH 31, 2017
(UNAUDITED)
FY 2017
Adopted
Budget FY 2017 FY 2016
Ooeratinq Revenues
Stormwater Utility Fees
$ 5,654,000
$ 4,975,832
$ 1,980,568
Total Operating Revenues
5,654,000
4,975,832
1,980,568
Operating Expenses
Transfer to Capital Projects Fund
Transfer to Debt Service Fund
(316,579) (214,530)
(343,429)
Operating Expenses
5,232,395
3,388,737
2,066,204
$ - $ 1,216,808
$ (187,945)
115,502
234
Depreciation
Total Operating Expenses
5,232,395
3,504,239
2,066 438
Operating Incomerl -oss)
421,605
1,471,593
(85,870)
N noperatino Revenues/Expenses)
Investment Incomei(Loss)
-
12,560
6,539
Interest Expense
(105,026)
(90,110)
(23,001)
Net Nonoperating Revenues
(105,026)
(77,550)
(16,462)
Income /(Loss) Before Transfers and Contributions
316,579
1,394,043
(102,332)
Transfers and Contributions
Transfer from General Fund
- -
278,316
Transfer from Capital Projects Fund
- 131,540
-
Transfer to General Fund
- (19,245)
- (75,000)
(20,500)
Transfer to Capital Projects Fund
Transfer to Debt Service Fund
(316,579) (214,530)
(343,429)
Net Transfers and Contributions
(316,579) (177,235)
(85,613)
Change in Net Position
$ - $ 1,216,808
$ (187,945)
2
CITY OF ROANOKE, VIRGINIA
943,282
1,117,827
CIVIC CENTER FUND
Operating Expenses
5,906,728
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
5,146,318
FOR THE NINE MONTHS ENDED MARCH
31, 2017
291,057
(UNAUDITED)
Depreciation
849,316
FY 2017
785,540
Total Operating Expenses
Budget YTD
FY 2017
FY 2016
Operating Revenues
(1,576,610)
(1,241,057)
Rentals $ 3,940,967
$ 3,475,108
$ 3,577,784
Event Expenses 1,116,617
1,170,304
965,049
Advertising 256,492
273,898
288,647
Admissions Tax 415,853
381,216
377,590
Facility Surchargefficket Rebate 380,840
322,621
277,360
Commissions 108,399
202,570
130,223
Ancillary 114,884
145,128
181,396
Miscellaneous 87,608
80,339
74,819
Total Operating Revenues 6,421,660
6,051,384
5,872,870
Ooeratinq Expenses
Personal Services
943,282
1,117,827
842,222
Operating Expenses
5,906,728
5,034,241
5,146,318
Management Fees
298,944
291,057
288,747
Depreciation
849,316
849,316
785,540
Total Operating Expenses
7,998,270
7,292,441
7,062,827
Operating Loss
(1,576,610)
(1,241,057)
(1,189,957)
Nonoperatina RevenuesllExoenses)
Investment Income
-
78,739
65,003
Interest Expense
(440,463)
(459,519)
(375,965)
Net Nonoperating Expenses
(440,463)
(380,780)
(310,962)
Net LOSS
(2,017,073)
(1,621,838)
(1,500,919)
Transfers and Contributions
Transfer from General Fund
1,140,034
1,140,034 1,069,445
Transfer from Capital Project Fund
14,000
14,000
Net Transfers and Contributions
1,154,034
1,154,034 1,069,445
Change in Net Position
$ (863,039)
$ (467,804) $ (431,474)
3
CITY OF ROANOKE, VIRGINIA
PARKING FUND
COMPARATIVE STATEMENT OF REVENUES AND EXPENSES
FOR THE NINE MONTHS ENDED MARCH 31, 2017
(UNAUDITED)
Operatinp Revenues
Market Garage
Elmwood Park Garage
Center in the Square Garage
Church Avenue Garage
Tower Garage
Gainsbom Garage
Campbell Garage
Williamson Lot
Higher Ed Center Lot
Markel Lot
Elmwood Lot
Warehouse ROW Lot
West Church/YMCA Lots
Off Street Parking Violations (All Locations)
On Street Parking Violations
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Rea es /IE 0e s)
Investment Income
Interest Expense
Net Nonoperating Expenses
Income /(Loss) Before Transfers and Contributions
Transfers and Contributions
Transfer from Capital Projects Fund
Transfer to DOT Fund
Transfer to Fleet Fund
Net Transfers and Contributions
Change in Net Position
FY 2017
Adopted FY 2017
Budget Budget YTD FY 2017 FY 2016
$ 438,000
$ 328,500
$ 330,546
$ 262,209
635,000
476,250
443,476
453,193
385,677
289,258
287,587
294,442
679,125
509,344
549,933
515,990
442,000
331,500
360,693
330,612
200,000
150,000
164,946
132,582
173,000
129,750
126,284
127,606
-
_
(275)
60,000
45,000
53,376
39,225
44,000
33,000
36,095
34,087
80,000
60,000
32,331
64,398
40,000
30,000
29,055
28,773
26,000
19,500
19,703
17,513
38,000
28,500
20,884
39,462
367,650
275,738
344,302
269,860
3,608,452
2,706,340
2,799,210
2,609,677
2,313,964
1,735,473
1,264,213
1,233,015
995,605
751,833
751,833
744,453
3,309,569
2,487,306
2,016,046
1,977,468
298,883
219,034
783,165
632,209
_
-
56,912
61,981
(440,962)
(330,722)
(373,878)
(401,889)
(440,962)
(330,722)
(316,966)
(339,908)
(142,079)
(111,688)
466,198
292,301
$ (142,079) $ (111,688) $ 466,198 $ 292,301
4
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED MARCH 31, 3017
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA
FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED MARCH 31, 2017,
BALANCE AT
BALANCE AT
BALANCE AT
FEBRUARY28,2017
RECEIPTS
DISBURSEMENTS
MARCH31,M17
MARCH31,M18
CONSOLIDATED FUNDS 30,179,489.78
78 .791
28,791,136.89
]8,186,"].27
79,184,037.70
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY
TO THE CITY OF ROANOKE, VIRGINIA, FOR TH E FU KIDS OF THE VARIOUS ACCOUNTS THEREOF
FOR THE MONTH ENDING MARCH 31, 2017. THAT SAID FOREGOING:
CASH
DEPOSITS IN TRANSIT
CASH IN WELLS FARGO BANK
INVESTMENTS:
LOCAL GOVERNMENT INVESTMENT POOL
VIP LIQUIDITY POOL
VIRGINIA INVESTMENT POOL
HRCCC- VIRGINIA INVESTMENT POOL
VIRGINIA SNAP PROGRAM (U S. SECURITIES)
TOTAL
76,186.17
5,958,980.07
14,024,051A2
15,006,746.45
15,191,870.13
3.802,061.69
23,328,5 ".34
78,106."7.27
FpuJjn %n i� d
April 10, 2017 EVELYN POWERS, TREASURER
MINUTES
Audit Committee of Roanoke City Council
Location: Council Conference Room
Noel C. Taylor Municipal Building, Room 451 South
Date: March 8, 2017
Time: 4:05 p.m. to 5:19 p.m.
Attendees:
Audit Committee Member Present (YIN)
William Bestpitch (Chair) Y
Anita Price (Vice- Chair) Y
Michelle Dykstra Y
Sherman Lea (ex- officio) N
Ray Ferris, Council Member
Tim Jones, Police Chief
Tasha Burkett, Financial Systems Auditor
Dan Callaghan, City Attorney
Jeremy Croy, Senior Auditor
Barbara Dameron, Director of Finance
Drew Harmon, Municipal Auditor
Chris Morrill, City Manager
Dawn Hope Mullins, Assistant Municipal Auditor
Wayne Parker, Senior Auditor
Evelyn Powers, Treasurer
Sherman Holland, Commissioner of the Revenue
Greg Emerson, Deputy Commissioner of the Revenue
Terra Heavner, Tax Compliance Supervisor
Jody Lawson, Payroll and Collections Administrator
Carl Spichek, Senior Auditor
Sherman Stovall, Assistant City Manager for Operations
Brian Townsend, Assistant City Manager for Community Development
1. Call to Order:
Mr. Bestpitch called the meeting to order at 4:05 p.m.
2. Police Cash:
The scope of the audit included cash accounts, fees and the property room. The audit determined that
cash, fees and property were managed appropriately and in accordance with standard operating
March 8, 2017 Page 2 of 4
procedures, except for fees received for verification reports. An employee in the Department of
Finance's Accounts Receivable Office was responsible for collecting cash from the register, entering
the money into the accounts receivable system, and depositing the money. This combination of
responsibilities enabled her to steal $3,081 over eight months. The employee was terminated and
charged with a felony. She has pled guilty to the charges and repaid the stolen funds to the City. A
sentencing hearing has been scheduled for April 25, 2017.
The Director of Finance confirmed that changes have been made to ensure all funds are deposited in a
timely manner and are properly reported.
The audit report was received and filed without objections.
3. Tax and Treasury Project Update:
Ms. Mullins briefed the committee on the status of the various components of the tax and treasury
project. The project has three (3) primary components:
1) Miscellaneous Accounts Receivable
2) Local Trust Taxes
3) New Tax System
Mr. Bestpitch asked if the accounts receivable employees in the Department of Finance would be
transferring to the Treasurer's Office in FY18. Ms. Mullins referred the committee to page four (4) of
the presentation noting the positions will all be moved to the Treasurer's office by July 1, 2017.
The Treasurer's Office is working with the Department of Finance to schedule Accounts Receivable
refresher training for employees throughout the City who are responsible for entering invoices into the
system.
Municipal Auditing will perform a turnover audit prior to July 1 to validate the completeness and
condition of the accounts receivable records.
Local Trust Taxes
Two (2) full time positions are expected to be transferred from Finance to the Commissioner of the
Revenue's Office on July 1. One is vacant and the incumbent in the other position will vacate the
position when it transfers. Mr. Bestpitch asked if this meant the Commissioner will be hiring these
positions after July 1, to which Ms. Mullins responded he would.
She noted that knowledge transfer in this area is a concern at this time. In response to this concern,
one of the business tax auditors in the Commissioner's Office will help process trust tax returns in
March. Learning the trust tax system is critical given the age of the system and absence of vendor
support.
March 8, 2017 Page 3 of 4
Ms. Dykstra asked if there were plans to replace the system. Ms. Mullins confirmed that it would be
replaced with the implementation of a comprehensive revenue system. However, the current system
will need to function for 18 to 24 months while the new system is installed. Ms. Powers noted that her
office and the Commissioner's office will be working in the local trust tax system, which may increase
the stress on the system and the risks.
Municipal Auditing will perform a turnover audit on the local trust tax data prior to July 1. The primary
objective of the audit will be to determine if the data is complete and reliable.
The committee was briefed about the plans to renovate offices in order to accommodate the employees
transferring to the Treasurer's and Commissioner's offices. Due to deadlines and budget constraints, a
comprehensive redesign of the second floor lobby will not be possible at this time.
Written agreements that clarify responsibilities of the elected officers and the city, cooperation between
all parties, and compensation are being developed. Existing agreements were signed in 2003 and are
in need of significant updating to reflect planned changes.
Compensation is being analyzed using pay data from the Virginia Compensation Board and payroll
data within the City. Ms. Dykstra asked if there may be a need for additional compensation after these
changes occur. Mr. Harmon replied that it should be considered. Ms. Dykstra asked if compensation
changes were included in the budget process; Mr. Harmon responded that changes to compensation
were not addressed in the proposed budget.
Ms. Dykstra asked the Treasurer and Commissioner of the Revenue how their employees are feeling
about the changes. They thanked Ms. Dykstra for asking and noted that they expect it will be stressful
and could impact morale.
Ms. Price noted how encompassing this initiative will be and asked that Council's appreciation be
conveyed to everyone involved.
The costs to license and install a new tax system are expected to total approximately $1.45 million.
The transition to a comprehensive tax management system will involve the conversion of at least seven
(7) legacy systems. Ms. Mullins briefed the committee on the steps taken to date to evaluate the
preferred system. The committee discussed the various aspects of system implementation.
The update was received and filed without objection.
4. Auditing Budget Briefing:
The committee reviewed the proposed auditing budget for fiscal year 2017/18, including changes in
hotline services that helped to reduce expenditures.
March 8, 2017 Page 4 of 4
The briefing was received and filed without objection.
S. Other Business:
Tasha Burkett was recognized for recently attaining her certification as an information systems auditor.
The certification required several years of experience working with information systems and passing a
comprehensive four part exam.
6. Adjournment:
Mr. Bestpitch adjourned the meeting at 5:19 p.m.
V21 1 u 81-ddld di=
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, R. Brian Townsend, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as Acting City Manager of the City of Roanoke, for the period of
April 15, 2017, through and including June 30, 2017, according to the best of my ability.
(So help me God).
R. IAN TOWNSEND
The foregoing oath of office was taken, sworn to, and subscribed before me by R. Brian
Townsend this day of 2017.
I-
0— x___ Il
Ronnie J. Legette, Sr., Director
U. S. Department of Housing and Urban Development
Office of Community Planning and Development
Richmond Field Office
600 E. Broad Street, Suite 300
Richmond, Virginia 23219 -1800
Dear Mr. Legette:
I am enclosing copy of Resolution No. 40806 - 050117 authorizing acceptance of the
2016 Continuum of Care Planning Grant Award to the City of Roanoke from the U. S.
Department of Housing and Urban Development, in the amount of $40,500.00, with a
required cash match by the Council of Community Services in the amount of
$10,125.00, for a total award of $50,625.00, with additional funds in the amount of
$14,500.00 to be provided by the City of Roanoke, to be used to provide planning,
monitoring, and evaluation services to the Continuum of Care and the Blue Ridge
Interagency Council on Homelessness; and furthermore authorizing the City of Roanoke
to serve as fiscal agent for the distribution of such funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 1, 2017.
Sincerely,
Stephanie M. Moon R olds, MC
City Clerk
Enclosure
PC: R. Brian Townsend, Acting City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director of Management and Budget
Steve Martin, Director of Human and Social Services
Carol Tuning, Human Services Administrator
CITY OF ROANOKE
9M
OFFICE, OF THE CITY CLERK
215 Church Avenue, e. W., Room 456
Ronnoke, Virginia 24011 -1536
'releltLmte: (5401 X53 -2541
Fax: (541)x(1-1145
F, nmil: rlcrk(mrunnokevrvgev
C'E.C'EIAA F. MCC'OY
S'RPBANIE M. MOON REYNOLDS, MMC
Deputy City Clerk
City Clerk
CEC'ELIA T. W EBB, CMC
A,,j~t De,'ty Cip Clerk
May 3, 2017
Ronnie J. Legette, Sr., Director
U. S. Department of Housing and Urban Development
Office of Community Planning and Development
Richmond Field Office
600 E. Broad Street, Suite 300
Richmond, Virginia 23219 -1800
Dear Mr. Legette:
I am enclosing copy of Resolution No. 40806 - 050117 authorizing acceptance of the
2016 Continuum of Care Planning Grant Award to the City of Roanoke from the U. S.
Department of Housing and Urban Development, in the amount of $40,500.00, with a
required cash match by the Council of Community Services in the amount of
$10,125.00, for a total award of $50,625.00, with additional funds in the amount of
$14,500.00 to be provided by the City of Roanoke, to be used to provide planning,
monitoring, and evaluation services to the Continuum of Care and the Blue Ridge
Interagency Council on Homelessness; and furthermore authorizing the City of Roanoke
to serve as fiscal agent for the distribution of such funds.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 1, 2017.
Sincerely,
Stephanie M. Moon R olds, MC
City Clerk
Enclosure
PC: R. Brian Townsend, Acting City Manager
Daniel J. Callaghan, City Attorney
Barbara A. Dameron, Director of Finance
Amelia C. Merchant, Director of Management and Budget
Steve Martin, Director of Human and Social Services
Carol Tuning, Human Services Administrator
0 )(
IN TiIli COUNCII, OF'19It; C H'Y OF ROANOKI :, VIRGINIA
The 1st day of May, 2017.
No. 40806- 050117.
A RI :SOI,U'fION a Lit horizingacceptancc ofthe2016 Continuum ofCare(CoQ Planning Grant
Award to theCily of Roanoke from the U. S. Department of lousing and urban Development ("I IUD" f
in the amount of$40,500 upon certain terms and conditions; authorizing the City of Roanoke to be the
I sea agent for the distribution o the grant proceeds; and authorizing the Acting City Manager to exeeulc
any necessary documents necessary to accept such funding.
Bk 1'1' RESOLVED by the Council of the City of Roanoke that:
The City of Roanoke hereby accepts the 2016 Continuum of Care (CoC) Planning Grant
Award from I IUD, in the amount of $40,500, with a required cash match by the Council of Community
Services ( "CCS ") in the amount of $10,125, for a total award of $50,625, with additional funds in the
amount of $14,500 to be provided by the City of Roanoke, to be used to provide planning, monitoring,
and evaluation services to the CoC and the Blue Ridge Interagency Council on Homelessness, all as more
particularly described in the City Council Agenda Report dated May 1, 2017.
2. The City of Roanoke is authorized to be the primary fiscal agent for this Grant,
and shall be responsible for distributing the Grant proceeds as set forth in the above referenced City
Council Agenda Repot.
3. The Acting City Manager is hereby authorized to execute any and all requisite documents,
in a form approved by the City Attorney, and to furnish such additional information as may be required in
connection with the City's acceptance of this grant.
0.Lmtlmaun oroim crnm A—d- oi6G -I -177
ATTEST:
.k
)N�tYIL-)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of May, 201.7.
No. 40807- 050117.
AN ORDINANCE to appropriate funding from the United States Department of
Housing and Urban Development for the Continuum of Care (CoC) Planning Grant,
amending and reordaining certain sections of the 2016 -2017 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2016 -2017 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services
Revenues
CoC Planning FY17 - Federal
CoC Planning FY17 - CCS
35- 630 - 5428 -2010 $ 50,625
35- 630 - 5428 -5428 40,500
35- 630 - 5428 -5429 10,125
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 1, 2017
Subject: 2016 Continuum of Care (CoC) Planning Grant Award
(CM 17- 00032)
Background:
The Continuum of Care ( "COC ") is a group consisting of service providers,
neighboring localities, including the City of Roanoke, and homeless /formerly
homeless individuals, whose role is to develop a long -term strategic plan and
manage a year -round planning effort that addresses the identified needs of
homeless individuals and households; the availability and accessibility of
existing housing and services; and the opportunities for linkages with
mainstream housing and services resources.. The City of Roanoke has received
notification of award from the department of Housing and Urban Development
(HUD) in the amount of $40,500. The Council of Community Services (CCS) is
providing $10,125 cash match as per the attached for a total program budget
of $50,625. Additional support is provided by the City of Roanoke valued at
$14,500 in the form of project oversight by the Human Services Administrator.
This grant will help provide planning, monitoring and evaluation to the CoC and
the Blue Ridge Interagency Council on Homelessness (BRICH), which serves as
an advisory agency to the CoC, and to oversee the CoC, as required by HUD.
This project will engage the CoC and the BRICH in strategic planning to increase
focus on prevention of homelessness and rapid re- housing. It will increase
accountability through adoption of community wide standards, program
monitoring, and data collection for reporting progress against objectives and
standards in the strategic business plan. This level of oversight will increase our
ability to meet HUD's national objectives. The project will provide written
reports, monitoring and evaluation of HUD programs and assist in the
development of subsequent HUD annual CoC grant applications.
Consideration:
The City has identified a planning team consisting of representatives from the
BRICH and the COC. The planning team and CCS will work with the Chair of the
CoC to analyze Homeless Management Information Systems data for program
outcomes. An analysis of outcomes will be provided to the CoC and BRICH by
the planning team. Each organization providing services will understand how
their individual effort relates to the overall effort. Increased understanding of
agreed upon outcomes and activities as well as timelines and agencies
responsible for carrying out the activities will increase the COC's ability to use
the strategic plan as a roadmap and guide to report at the monthly CoC
meetings.
Recommended Actions:
Accept the Department of Housing and Urban Development grant in the amount
of $40,500 and the Council of Community Services cash match in the amount
of $10,125. Authorize the City Manager to execute the grant documents
associated with this funding, and authorize the City of Roanoke to serve as the
fiscal agent for such grant. All documents shall be approved as to form by the
City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $50,625 and to appropriate the same amount to Fees for
Professional Services in an account to be established by the Director of Finance
in the Grant Fund.
'-� -
R. Brian Townsend
Acting City Manager
Distribution: Council Appointed Officers
Steven Martin, Director of Human and Social Services
Carol Tuning, Human Services Administrator
DEPARTMENT OF SOCIAL SERVICES
gm Williamson Road,
Roanoke, Virginia 24OI2 NE
540.8 53.2591 fax 540 .e53.2027
ROANOKE
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COUNCIL OF
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COMMUNITY
SERVICES
502 Campbell A Sea 24016
F.O. Box 598, Roanoke, Vgnia 240W
Phone: 540.9850131 Far, :540.9822935
Coun<lofcommuri ty'ron es.on,
Chair P
sands Pratt September 2, 2016
Vice Chair
Wayne 6. Strickland
Board of Directors Carol Tuning, BSW, MALS
or Diana Christopnlos Human Services Administrator
Lee Clark Blue Ridge Continuum of Care
Kit Hale
Marc Hlrshorn 339 Salem Avenue, SW
or became S Lange Roanoke, VA 24016
Rob Ledger
Paul F. Phillips Dear Carol:
Bruce Phipps
Daniel C Summerl'im, III
Chris Thomas This is to confirm the Council of Community Services' commitment to provide a cash
President match from unrestricted private dollars valuing $10,125 to support the City of Roanoke's
camel W. Merenda Continuum of Care FY 2016 planning grant application.
Programs The Council of Community Services has fifty four years of experience in the areas of
2 -1 -1 VIRGINIA tannin
Blue Ridge community planning, research and information referral. We are committed to continuing to work
Assistance Network closely with all Roanoke Valley stakeholders to address the issue of homelessness.
Community Housing
Resource Center If you need additional information lease do not hesitate to contact me at your
Drop In Center P
HandsOn Blue Ridge convenience.
MIFCHV Central Intake
Nonprofit Roanoke Sincerely,
Planning & Consultation
Retired & Senior Volunteer
Program
USDA Child &Adult Care
Food Program
Volunteer Generation Fund
Standing Committees
Family Violence
Coordinating Council Daniel W. Merenda
Roanoke Regional
Housing Network President
Council of Community Services
Find the Council online'
o, o
OA United Way Partner Agency
United tip
Way es
9M
SITP 1ANIE M. MOON REVNOLDS, MM('
City Citric
R. Brian Townsend
Acting City Manager
Roanoke, Virginia
Dear Mr. Townsend:
CITY OF ROANOKE
OFFICF. OF'FHE C17'Y CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
I ele,hanc (54(1)951 -2541
Enx: (541)953-1145
E -mail: vlcrk(nrunnukevo....
May 3, 2017
C'ECELIA F. MCCOV
Depnly City Clerk
CECEWA T. WEBB, CMC
Astlitant Deputy Cin Clerk
I am enclosing copy of Resolution No. 40808- 050117 authorizing the waiver of the City
of Roanoke's sovereign immunity in connection with license agreements between the
City and BH Media Group Holdings, Inc., dba Richmond Times Dispatch, and Redux
Pictures, LLC and The New York Times, for the use of certain photographs by the City
for public display at Holton Plaza located in downtown Roanoke; and authorizing
execution of the license agreements between the City and BH Media Group
Holdings, Inc., dba Richmond Times Dispatch, and Redux Pictures, LLC and The New
York Times for such purposes.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Monday, May 1, 2017.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
pc: Daniel J. Callaghan, City Attorney
Michael Clark, Director, Parks and Recreation
O2c,
IN TI If. COUNCIL OF1 H12 CITY OF ROANOIUI, VIRGINIA
The 1st day of May, 2011.
No. 40808- 050117.
A RESOLUTION authorizing the waiver of the City of Roanoke's ( "City ") sovereign
immunity in connection with license agreements between the City and BIT Media Group Holdings,
Inc., dba Richmond 7 ones Dispatch, and Redux Pictures, LLC and 7'he New York7'ones, for the use
effect twin photographs by the City for public display at Holton Plaza located in downtown Roanoke;
and authorizing execution of the license agreements between the City and BII Media Group
I Inklings, Inc., dba Richmond Times Dispatch, and Redux Pictures, LLC and The New York Times
for such purposes.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council hereby waives its sovereign immunity to the extent permitted by law
with regard to the license agreements for the use of certain photographs by the City for public
display at Holton Plaza located in downtown Roanoke, by and between the City and BH Media
Group Holdings, Inc., dba Richmond Times Dispatch, and the City and Redux Pictures, LLC and
The New York Times, as set forth in the City Council Agenda Report dated May 1, 2017.
2. The City Manager is hereby authorized to execute, for and on behalfofthe City, in a
form approved by the City Attorney, license agreements with BIT Media Group Holdings, Inc., dba
Richmond Times Dispatch, and Redux Pictures, LLC and The New York Times for the use of such
photographs.
R- Holton Plnzz Lieonse IntlemniLCalien (5 -1 -17)
ATTTEEnS_T:'.' yy�'� '•
� �y, ClcCk V
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 1, 2017
Subject: Agreements Requiring City to Indemnify and Hold Harmless
BH Media Groups Holdings, d /b /a Richmond Times Dispatch,
and The New York Times and Redux Pictures (CM17- 00034)
Background:
By Resolution No. 40717-120516, adopted by Roanoke City Council on
December 5, 2016, City Council renamed SunTrust Plaza located in downtown
Roanoke, to Holton Plaza, in honor of Virginia Governor A. Linwood Holton, Jr.,
in recognition of the substantial contributions Governor Holton has made to the
City of Roanoke, and the Commonwealth of Virginia. Holton Plaza is currently
being developed by the City, and will have plaques and other displays that
contain photographs of Governor Holton at various points in his life. The
copyrights to some of the photographs that will be used at Holton Plaza are
held by BH Media Groups Holdings, d /b /a Richmond Times Dispatch, and The
New York Times, and Redux Pictures, an agent for The New York Times.
In order to publicly display such photographs, the copyright holders require the
City to enter into licensing agreements with each of them. The licensing
agreements require the City to pay the copyright holders a fee, and indemnify
and hold the copyright holders harmless to the extent permitted by law, in the
event a claim is brought against the copyright holders arising out of the City's
use of the photographs. Copies of the terms and conditions the agreements
with BH Media Groups Holdings, d /b /a Richmond Times Dispatch, and The New
York Times, and Redux Pictures, are attached to this report.
Considerations:
Because the licensing agreements require the City, to the extent permitted by
law, to indemnify BH Media Groups Holdings, d /b /a Richmond Times Dispatch,
and The New York Times, and Redux Pictures, for liability arising out of the use
of the photographs to be displayed at Holton Plaza, including liability that
would be subject to a defense based on sovereign immunity, authorization of
City Council is required before the City may enter into such license agreements.
Recommended Action:
Adopt the attached resolution and authorize the Acting City Manager to execute
licensing agreements with BH Media Groups Holdings, d /b /a Richmond Times
Dispatch, and The New York Times, and Redux Pictures, for use of certain
photographs of Governor A. Linwood Holton, Jr., for public display at Holton
Plaza. All documents shall be upon form approved by the City Attorney.
R. Brian Townsend
Acting City Manager
Distribution: Council Appointed officers
Michael Clark, Director of Parks and Recreation
the(Ncw 9ork &mco
Exhibit A
New York Times Terms & Conditions:
Permission is limited to the non- exclusive, non - transferable use of the photograph(s) specified
herein in the manner specified herein, on a one -time basis, without alteration of any kind. The
New York Times ( "NYT ") retains any rights to its photographs not specifically granted herein.
NYT warrants and represents that to its knowledge, the permission granted by it (or by its agent
Redux Pictures) hereunder will not infringe the rights of any third party. Notwithstanding the
foregoing, and with the exception of the photographer(s) listed on this document, the rights
granted herein do not include any rights that persons other than NYT may have in the content,
including any photographer's rights of attribution or control under the laws of any country or
state, moral rights, or the rights of publicity or privacy. Except as expressly set forth herein,
NYT disclaims any warranties, express or implied.
You warrant and represent that your use of NYT content will not violate or infringe upon the
rights, including, without limitation, copyrights, or any other intellectual roe rights, moral
rights or publicity or privacy rights of any other person or entity. You indemnify and hold NYT
and Redux Pictures harmless against any costs, expenses, losses, damages, judgments and claims
(including court and attorney fees and/or penalties) that NYT or Redux Pictures may suffer or
incur (i) as a result of a claim of any third party based on or arising out of your use of NYT
photograph(s); or (ii) arising from your breach or alleged breach of any of the conditions stated
herein.
The copyright notice and credit line as specified by NYT and Redux Pictures must appear
following or adjacent to the NYT image and/or text used, and be clearly legible.
The New York Times is copyrighted and The New York Times logo is a registered trademark.
Use of the logotype, articles, photographs and/or graphics without permission is a violation of
federal law.
G ntent License Aumsmant
In consideration of the mutual promises contained In this Agreement, BH Media Group Holdings,
Inc., dba Richmond Times- DlBpetah hereby grants to you a nonexeluelve, non - assignable Iloense
to use the below conditions Bet forth in this Agreemelnt (endYsolelylfortherfoll wing purpose: he terms and
Check the Box that Applies:
du Educational number r of cop class or e of (Describe
naturehof se): l�Forrluse use
in a TED X RVA talk
duration, number of copies,
by Anna Halton to he held on
April 10, 2016, and the video of the event.
O Other (describe use in detail. Including duration, number of copies, type of media, and
nature of use):
specifically Describe the Materials being licensed (description of photo /article, name of ate
Linwood Holton escorting Anne and ndpW Woody o Mosby Middle school onithe first day Of o1 Mrs.
Integration.
You may use the Materials solely for the purpose elated above, ad may not use the Materials for
any other purpose. You may not alter the Materials or remove any copyright or other notice from
copies of the content. Copying or storing any content except as provided In this Agreement Is
expressly prohibited without prior Wilton permission of the Times- Dispaloh. You further agree
not to alter or otherwise modify the Materials. All permitted uses of the Materials must be credited
to The Times- Dlspaloh as "Richmond Times - Dispatch."
The Any e d all IImplied warrntieslar hrereby diso lekedh The Times- Dielpotch hall nor be liable for
damages of any kind, Including but net limited lo, the direct, Indirect, special, consequential or
punitive damages, resulting from or related to the Materials, regardless of cause or fault. To the
extent implketed and permitted by the Virgl to To Claims indemnify, Sect On a.00f-105. I and defend
code of Vlrglnle (1960), as amended, you
The Times - Dispatch and Its alfiilales against any and all claims, suits, actions, and damages,
including alorney's fees, arising out of your use of the Materials or your breach of the terms and
conditions set forth herein. This provision shell survive expiration or termination of this out
of this Agreement shall be governed bye the llaws respect
f the Commontwealthsof Virginia, and Instituted
and proseooled in courts totaled in the City of Wchmond, Virginia. This Agreement shall be
effective upon execution by The Times - Dispatch.
(n�l �-agree1111lo the above terms andfcOns clone: Fl
Name
I�Date na ura u
Name
Address Q O t ,i to
SIL
(forTimes- Dispatch use only)
Wchmond Tlmea -Die alch '+�' p��,��--
ho—
By - ��%+�. Dated rG
Till, Renyho-
ROANOKE
Roanoke's Neighborhoods
cordially invite YOU to attend their
IR w
Celebrating Life in
Roanoke's Neighborhoods
May is Neighborhood Month — a celebration of unity and neighborhood pride
hosted by Roanoke's neighborhood organizations.
During Neighborhood Month, an opportunity is provided for neighborhoods to
come together as one community... to celebrate our neighborhoods ... as we have
so much to celebrate!
Scheduled events this year include:
Sat. Apr. 29 8:30a - 1:30p Neighborhood Month Conference for Roanoke Neighborhoods 344 Church Ave SW
Sat. May 13 8a - 3p Airlee Court Annual '24-block Yard Sale' Between Williamson & Hershberger NE
Tues. May 16 7p - 8p Grandin Court Neighborhood As50c.'Plant Exchange & Give -A -Way 2621 Barham Rd Sti
-- --__. - i- 1730 Orange Av e NW
Fri. May 19 1 11 a - 2p Melrose Rugby y Annual 'Fish Fry' ._
......- ............
- __--.__-
Sat. May 20 Sa - 1 p Loudon- Melrose Annual 'FREE Yard Sale' 1427 Melrose Ave NW
... .. (or until everything is gone)
Sat. May 20 10a -2p Gainsborough SW Community Org rg. 'Block Party' 1 S Patton Ave NW _ .. _,.
Sat. May 27 8a - 1 p Southeast Action Forum 'SE Community wide Yard Sale'
Sat, May 27 8a-2p Belmont Neighborhood Association 'Neighborhood Yard Sale'
Sat. May 27 2p - 8p Roanoke Role Modelz'Hope Festival'
612 Bullitt Ave SE
724 Dale Ave SE
1412 Melrose Ave NW
visit www. roanokeva.gov /neighborhoodmonth for more info. regarding Neighborhood Month events
or call 540 -853 -5210
visit us on Facebook at www. roanokeva .gov /roanoke.neiohborhoods
Roanoke's Neighborhoods
cordially invite YOU to attend their
May 2017 Neighborhood Month Events
Saturday, April 29, 2017 Neighborhood Month Conference for Roanoke Neighborhoods
(First Christian Church Community Room, 344 Church Ave SW) 8:30 am -1:30 pm
The Roanoke Neighborhood Advocates, with the assistance of Roanoke's Office of Neighborhood Services are hosting a free mini neighbor-
hood conference to help kick off Neighborhood Month. A choice between four (4) different workshops are being offered during two (2) con-
current session for you to choose from on topics of interest in addition to keynote speakers and more. The event is FREE but registration is
required! Complete and mail your registration or register online at www. roankeva.gov /neighborhoodmionth or call 853 -5210.
Saturday, May 13, 2017 Aides Court'Annual 24 -Block Neighborhood Yard Sale'
(Between Williamson Road NE and Hershberger Road between Walgreens and Florist Road) 8:00 am - 3:00 pm
Your neighbors of the Aides Court Neighborhood invite you to and enjoy a neighborhood -wide yard sale incorporating individual yard sales
within the 24 -block neighborhood, all in one day! Last year, 94 individual yard sales took place throughout the Aides Court neighborhood,
Look for the signs! For additional information, visit their website at www.airleecourt.org for a map showing all of the yard sale locations, or
contact Aides Court president Ben Burch at 366 -8407.
` Tuesday, May 16, 2017 Grandin Court Neighborhood Annual Plant Exchange & Give -A -Way
(Grandin Court Recreation Center, 2621 Barham Road SW) 7:00 pm to 8:00 pm
The Grandin Court Neighborhood Association will be hosting their annual Neighborhood Plant Exchange & Give -a-way and you are cordially
invited to participate. Neighbors are encouraged to bring any perennials that they've removed from their garden, seeds, or any extra plant
packs they have to share with other gardeners and neighbors. For more info, contact Grandin Court president Freeds Cathcart at 204 -6354.
Friday, May 19, 2017 Melrose -Rugby Neighborhood Forum 'Fish Fry'
(Melrose Rugby Neighborhood Center at 1730 Orange Avenue) 11:00 am - 2:00 pm
Your neighbors of the Melrose -Rugby Neighborhood Forum invite you to join them for a mouth - watering lunch consisting of a freshly pre-
pared fish sandwich, with your choice of slaw or chips for $6 or with drink for $6.50. Dine in or carry out, the Melrose Rugby Fish Fry is one
lunch you will not want to miss! For more information, contact Melrose Rugby president Stephen Niamke at 519 -4211.
` Saturday, May 20, 2017 Loudon - Melrose Neighborhood Ong 'FREE Neighborhood Yard Sale'
1427 Melrose Avenue NW 8:00 am to 1:00 pm (or until everything is gone)
Your neighbors of the Loudon - Melrose Neighborhood Organization, Inc. cordially invite you to their annual Flea market where everything is
FREE!! Bring no money - only your shopping bags and yourselves! For additional information, contact Laudon Melrose president Norma
Wade at 819 -8848.
` Saturday, May 20, 2017 Gainsborough SW Community Org. 'Neighborhood Celebration and Block Party'
(Gainsboro Library, 15 Patton Avenue NW)
Neighbors of the Gainsborough SW Community Organization 10:00 am -2:00 pm
cordially invite you to join them on Patton Avenue in front of the Gainsboro
Library as they celebrate their neighborhood with a community-wide celebration and block party. Free event offering free hot dogs, music
and youth activities celebrating the surrounding Historic Gainsboro neighborhood. For more info contact Gainsborough SW Community Or-
ganization president Constance Crutchfield all 343 -0311.
" Saturday, May 27, 2017 Southeast Action Forum 'Community -wide Yard Sale'
(Renovation Church parking lot at 612 Bullitt Ave SE) 8:00 am to 1:00 pm
Your neighbors of the Southeast Action Forum, Inc. cordially invite you to their Community Yard Sale where you will find a selection of kitch-
en items, children /baby clothes, shabby -chic furniture, crafts, and more. Bring your shopping bags and yourselves to find that special item!
For more info, contact Nicole Harris at 540- 354 -8128.
Saturday, May 27, 2017 Belmont Neighborhood Association 'Neighborhood Yard Sale'
(Salvation Army parking lot at 724 Dale Ave SE) 8:00 am to 2:00 pm
Your neighbors of the Belmont Neighborhood Association cordially invite you to their Neighborhood Yard Sale where you will find a selection
of household items, clothes, decorator items, furniture, and more. You will not want to miss this opportunity to find that perfect item! For that
special someone including you For more info, contact Amy Morgan at 540- 793 -5561.
Saturday, May 27th, 2017 Roanoke Role Modelz'Annual Hope Festival'
(Melrose Park, 1412 Melrose Avenue NW) 2:00 pm - 8:00 pm
Come out and join in this free celebration of community and hope. This festival, recognizing that'Hope Changes Everything', will provide
live music, an awards show, fashion show, kids games, bounce houses, food and retail vendors, half court shoot and much more. The 'Hope
Festival' is a day to celebrate all of Roanoke's neighborhood communities and businesses. For additional information, call festival organizer
Grover Price at 540- 309 -4711.
r CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'relepLone: (540)853-2541
Fax: (540)853 -1145
S "IEPHANIEM. MOON RBVNOLDS,MM(' E-inal: elerk(a)rnunnkevx.gov ('F.('EIAA F. MCCOV
City Clerk Dcpnty C 1 Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
May 3, 2017
Lauren E. Hartman
1918 Arden Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Hartman:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were reappointed as a member of the Parks and Recreation Advisory
Board for a three -year term of office ending March 31, 2020.
315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue serving as a member of the Parks and Recreation Advisory
Board.
Sinc ely,
VSh �nie M. Moon Reyn k1s, M
City Clerk
Enclosures
PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of May 2017, LAUREN E. HARTMAN was
reappointed as a member of the Parks and Recreation Advisory Board for a three -year
term of office ending March 31, 2020.
2017
Given under my hand and the Seal of the City of Roanoke this third day of May
gym.
City Clerk
Chris Bryant
1315 Sewell Lane, S. W.
Roanoke, Virginia 24015
Dear Ms. Bryant:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were reappointed as a member of the Parks and Recreation Advisory
Board for a three -year term of office ending March 31, 2020.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, 1 am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue serving as a member of the Parks and Recreation Advisory
Board.
Since ely,
Stephanie M. Moon Reynolds, RAMC
City Clerk
Enclosures
PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board
9z
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chnreh Avemte, S. W., Room 456
"`�"
Roanoke, Virginia 24011 -1536
'I'eleph.ue: (540)853 -1541
Pax: (540)85 3-1145
.SI'EPIIANIk. M. MOON NtYNOLUS, MM('
E -nmil: elerk(Wronnake......
('a, Clerk
('ECELIA P. MCCOY
Deputy City Clerk
CECELIA T. WE,BB, CMC
May 3, 2017
A,,i,mnt Depnh City Clerk
Chris Bryant
1315 Sewell Lane, S. W.
Roanoke, Virginia 24015
Dear Ms. Bryant:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were reappointed as a member of the Parks and Recreation Advisory
Board for a three -year term of office ending March 31, 2020.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, 1 am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue serving as a member of the Parks and Recreation Advisory
Board.
Since ely,
Stephanie M. Moon Reynolds, RAMC
City Clerk
Enclosures
PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of May 2017, CHRIS BRYANT was
reappointed as a member of the Parks and Recreation Advisory Board for a three -year
term of office ending March 31, 2020.
Given under my hand and the Seal of the City of Roanoke this third day of May
2017.
44L't' �h.�I" �4"
City Clerk
Dr. Melanie Crovo
1952 Grandin Road, S. W.
Roanoke, Virginia 24015
Dear Dr. Crovo:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were appointed to replace Geoffrey W. L. Manning as a member of the
Parks and Recreation Advisory Board for a three -year term of office ending March 31,
2020.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
COPY within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
Sin ly,
S�
Stephanie M. Moon R olds, MC
City Clerk
Enclosures
PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board /with application
CITY OF ROANOKE
OFFICE, OF THE CITY CLERK
215 Church AYetmG S. W., Room 456
Roanoke, Virginia 24011 -1536
'ld,hnne: (540)853.254!
SFEPBANIE M. MOON REYNOLDS, MM('
! °" (5411)85.1 -1145
E- nn,ilr nlcrk(nrnm,okcva.gos
Ciry ('lerk
CF,CELIA F. MCCOY
DepntY City Clerk
CECELIA C W EBB, CMC
May 3, 2017
AssistantDepup' City Clcrk
Dr. Melanie Crovo
1952 Grandin Road, S. W.
Roanoke, Virginia 24015
Dear Dr. Crovo:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were appointed to replace Geoffrey W. L. Manning as a member of the
Parks and Recreation Advisory Board for a three -year term of office ending March 31,
2020.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
COPY within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
Sin ly,
S�
Stephanie M. Moon R olds, MC
City Clerk
Enclosures
PC: Nicole Ashby, Secretary, Parks and Recreation Advisory Board /with application
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of May 2017, MELANIE CROVO was
appointed to replace Geoffrey W. L. Manning as a member of the Parks and Recreation
Advisory Board for a three -year term of office ending March 31, 2020.
2017.
Given under my hand and the Seal of the City of Roanoke this third day of May
,�n, �Vt
City Clerk
Gregory W. Feldmann
3602 Peakwood Drive, S. W.
Roanoke, Virginia 24014
Dear Mr. Feldmann:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were reappointed as a Citizen at Large representative of the City of
Roanoke Pension Plan, Board of Trustees for a four -year term of office ending June 30,
2021.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue serving as a Citizen at Large representative of the City of
Roanoke Pension Plan, Board of Trustees.
Sincerely,
t>� �
Stephanie M. Moon Re olds,C
City Clerk
Enclosures
pc: Barbara A. Dameron, Secretary, City of Roanoke Pension Plan, Board of Trustees
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virghtin 241111 -1536
rtlepkonc (540) 853 -2541
Evx: (541))853 -1145
F.- ,nail: cicrk(n:ra,makevn . gov
CECELIAE.MCCOV
SMIRANIE M. MOON REVNOLDS, MM(
Depnly City Clerk
CIIy Clerk
CECE.LIA T. W EBB, CMC
Aesirtnnt MPW, City CIU'k
May 3, 2017
Gregory W. Feldmann
3602 Peakwood Drive, S. W.
Roanoke, Virginia 24014
Dear Mr. Feldmann:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were reappointed as a Citizen at Large representative of the City of
Roanoke Pension Plan, Board of Trustees for a four -year term of office ending June 30,
2021.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue serving as a Citizen at Large representative of the City of
Roanoke Pension Plan, Board of Trustees.
Sincerely,
t>� �
Stephanie M. Moon Re olds,C
City Clerk
Enclosures
pc: Barbara A. Dameron, Secretary, City of Roanoke Pension Plan, Board of Trustees
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of May 2017, GREGORY W. FELDMANN
was reappointed as a Citizen at Large representative of the City of Roanoke Pension
Plan, Board of Trustees for a four -year term of office ending June 30, 2021.
2017.
Given under my hand and the Seal of the City of Roanoke this third day of May
City Clerk
Christopher T. Link
2422 Lincoln Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Link:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were reappointed as a Citizen at Large member of the Building and
Fire Code Board of Appeals for a three -year term of office ending June 30, 2020.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required 'Yo
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving the City of Roanoke as a Citizen at
Large member of the Building and Fire Code Board of Appeals.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
c: Tina Carr, Secretary, Building and Fire Code Board of Appeals
p�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chinni Avenge, S. W., Room 456
Roanoke, Virginia 24011 -1536
`
'relepoone: (540)853 -2541
Fax: (540853 -1145
F nail: elerk(ei {roenokcvx.gnv
CECFI.IA F. MCCOY
S'I'BFIIANIE M. MOON REYNOLDS, MM(
Depnry City Clerk
C'itp Clerk
May 3,2017
y
CFCELIAT. WEUR, CMC
Assistant Oepxt> City Clerk
Christopher T. Link
2422 Lincoln Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Link:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were reappointed as a Citizen at Large member of the Building and
Fire Code Board of Appeals for a three -year term of office ending June 30, 2020.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required 'Yo
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving the City of Roanoke as a Citizen at
Large member of the Building and Fire Code Board of Appeals.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
c: Tina Carr, Secretary, Building and Fire Code Board of Appeals
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of May 2017, CHRISTOPHER T. LINK was
reappointed as a Citizen at Large member of the Building and Fire Code Board of
Appeals for a three -year term of office ending June 30, 2020.
2017
Given under my hand and the Seal of the City of Roanoke this third day of May
{-, p" rYn . pv" Kam/
r City Clerk J U
Jeffrey S. Shawver
4917 Northwood Drive, N. W.
Roanoke, Virginia 24017
Dear Mr.Shawver:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were reappointed as a Property Management representative of the
Building and Fire Code Board of Appeals for a three -year term of office ending June 30,
2020.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required 'Yo
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving the City of Roanoke as a Property
Management representative of the Building and Fire Code Board of Appeals.
Sincerely,
nieM. �t o) &U")
Stephanie M. Moon Rey s, M
City Clerk
Enclosures
c: Tina Carr, Secretary, Building and Fire Code Board of Appeals
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'lelephooa (540)853.2541
Fox: (540)853 -1145
S'I'NmIANIE M. MOON REYNOLDS. MM(
F -moil: rlerkkl.. .... kevn.6ov
CE('FI.IAF'.MC('OY
('ily Clerk
Deputy ('Ity Clerk
May 3,2017
y
CECELIA T. WEBB, CMC
Assistant DeputT Cit) Clerk
Jeffrey S. Shawver
4917 Northwood Drive, N. W.
Roanoke, Virginia 24017
Dear Mr.Shawver:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were reappointed as a Property Management representative of the
Building and Fire Code Board of Appeals for a three -year term of office ending June 30,
2020.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required 'Yo
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving the City of Roanoke as a Property
Management representative of the Building and Fire Code Board of Appeals.
Sincerely,
nieM. �t o) &U")
Stephanie M. Moon Rey s, M
City Clerk
Enclosures
c: Tina Carr, Secretary, Building and Fire Code Board of Appeals
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of May 2017, JEFFREY S. SHAWVER was
reappointed as a Property Management representative of the Building and Fire Code
Board of Appeals for a three -year term of office ending June 30, 2020.
2017.
Given under my hand and the Seal of the City of Roanoke this third day of May
V t City Cler' U
d�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
' ^.r'`
Roanoke, Virginia 24011 -1536
'I eleplaone: (540)85]3541
Fax: (541)853 -1145
51'IWIIANIF M. MOON REYNOLDS,MM(
Fnat& xlerk(nln,annkeva.auv
('F,('FWAF.M('COY
City Clerk
Deputy City Clerk
CECELIAT. WEBB,('MC'
May 3, 2017
Assistnut Oepnry City C'ler'k
Stephen D. Poff
Chief Magistrate
Roanoke, Virginia
Dear Mr. Poff:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were reappointed as a City representative (Chief Magistrate) of the Court
Community Corrections Program Regional Community Criminal Justice Board for a three -
year term of office ending June 30, 2020.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue serving as a City representative (Chief Magistrate) of the
Court Community Corrections Program Regional Community Criminal Justice Board.
Sincgrely, }'� � ®� �
Stephanie M. Moon Reynolds, C
City Clerk
Enclosures
PC: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek
Road, N. W., Roanoke, Virginia 24017 -2139
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of May 2017, STEPHEN D. POFF was
reappointed as a City representative (Chief Magistrate) of the Court Community
Corrections Program Regional Community Criminal Justice Board for a three -year term
of office ending June 30, 2020.
2017
Given under my hand and the Seal of the City of Roanoke this third day of May
City Clerk \ \ —>1 iAJ
,a
NW
R'I FI -HANIL M. MOON REVNOLDS, MM('
CA, Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W„ Ropm 456
Roanoke, Virginia 24011 -1536
'relepLone (540) 853 -2541
Fnx: (541) 853 -1145
F. -mail: clerkWrunnpkcvw.I;nv
May 3, 2017
John P. Varney, Public Defender
210 First Street, S. W.
Roanoke, Virginia 24011
Dear Mr. Varney:
C'E('F.1AA F. MC'COV
Deputy City Ckrk
CECELIA T. WEBB, CM('
Assislapl Deput, City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were reappointed as a City representative (Public Defender) of the Court
Community Corrections Program Regional Community Criminal Justice Board for a three -
year term of office ending June 30, 2020.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required 'Yo read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue serving as a City representative (Public Defender) of the
Court Community Corrections Program Regional Community Criminal Justice Board.
Sincerely,
Ste Name o�n F yY�ol MC
City Clerk
Enclosures
PC: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek
Road, N. W., Roanoke, Virginia 24017 -2139
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of May 2017, JOHN P. VARNEY was
reappointed as a City representative (Public Defender) of the Court Community
Corrections Program Regional Community Criminal Justice Board for a three -year term
of office ending June 30, 2020.
2017
Given under my hand and the Seal of the City of Roanoke this third day of May
City Clerk —�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church AYenne, S. W., Room 456
Roanoke, Virginia 24011 -1536
L00010ne: (540) 853 -2541
Fa.: (540)X5.1-1145
STEPBANIL M. MOON REYNOLDS, MM( Email de, kealo ... kevn.knv
City Clerk CECELIA F. MCCOY
Delnll)' City Clerk
May 3, 2017 CECELIA T. WEBB, CMC
Assistant Depnty City Clerk
Amelia C. Merchant, Director
Department of Management and Budget
Roanoke, Virginia
Dear Ms. Merchant:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017 you were reappointed as a member (City Manager's designee) of the
Defined Contribution Board for a four -year term office ending June 30, 2021.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
You were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
COPY of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving the City of Roanoke as a member
of the Defined Contribution Board.
Sincerely,
Stephanie M. Moon Re ds
Enclosures City Clerk
c: Sherman Stovall, Chair, Defined Contribution Board
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of May 2017, AMELIA C. MERCHANT was
reappointed as a member (City Manager's designee) of the Defined Contribution Board
for a four -year term office ending June 30, 2021.
2017.
Given under my hand and the Seal of the City of Roanoke this third day of May
'WG�t-� MwQfro�lu
City Clerk
CITY OF ROANOKE
OFFICE OF'FHE CI'T'Y CLERK
215 C'hnreh Avenge, S. W., 1Lnm1456
Ronnoke, Virginin 241111 -1536
'I'elc0kunu (5411)X51 -2541
fax: (540)X53 -1145
R -nmit: flok(n..... kem,.unv
S 1511IANIE M. MOON REYNOLDS, MM('
013, Clerk
May 3, 2017
Andrea Trent
Assistant Director of Finance
Roanoke, Virginia
Dear Ms. Trent:
C ECRLIA F. MC('OY
DeVnh City Clerk
C ECELIA T. WERR, CMC
Assistant oentity City clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017 you were reappointed as a member (Director of Finance designee) of the
Defined Contribution Board for a four -year term office ending June 30, 2021.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required 'Yo
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving the City of Roanoke as a member
(Director of Finance designee) of the Defined Contribution Board.
Sincerely,
mow. j4L
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosures
c: Sherman Stovall, Chair, Defined Contribution Board
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the first day of May 2017, ANDREA TRENT was
reappointed as a member (Director of Finance designee) of the Defined Contribution
Board for a four -year term office ending June 30, 2021.
2017
Given under my hand and the Seal of the City of Roanoke this third day of May
City Clerk
v
STEFIIANIE M. MOON REYNOLDS, MMC
Cily CElk
John Rottenborn
One 261h Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Rottenborn:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telepkalm: (540)853 -2541
Fex: (540)853 -1145
E -mail rlerkoroaaokeva.eov
May 3, 2017
C'ECELIA F. MC'COY
Deputy CIN Clerk
CECELIA T. W EBB, CMC
A,Ao..I Deputy Ctly Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were reappointed as a member Mill Mountain Advisory Board for a
three -year term of office ending June 30, 2020.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W„ prior to serving in the capacity to which
You were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act.,'
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving the City of Roanoke as a member
of the Mill Mountain Advisory Board.
Sincerely,
&dr,,,w • )�im,, � I ,
Stephanie M. Moon Reyno 8s3 M
Enclosures City Clerk
c: Nicole R. Ashby, Secretary, Mill Mountain Advisory Board
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
Of Council which was held on the first day of May 2017, JOHN B. ROTTENBORN was
reappointed as a member of the Mill Mountain Advisory Board for a term of office
ending June 30, 2020.
Given under my hand and the Seal of the City of Roanoke this third day of May
2017.
*4L h) ' r ' I) L7`1rM11�
City Clerk �J ' , /VI
VML 2017 Policy Committee Nominations
_.I
111 .r se romrn this farm by May 15 to Joni Terty at VML, P.O. box 121 fi4, Richmond, VA 21241; Pax 804/343 -375R; email
r coil nn.
Community & Economic Development
Name &Title: The Honorable David B. Trinkle, Council Member
Name &Title'Wayne Bowers, Economic Development Director
Environmental Quality
Name & Title : Christopher Blakeman, Environmental Administrator
Name & Title:
Finance
Name & Title: Barbara Dameron, Director of Finance
Name & Title: _
General Laws
Name &Title: Daniel J Callaghan, City Attornev
Name & Title:
Human Development & Education
Name &Title: The Honorable Anita J. Price Vice —Mayor
Name &Title: Stephanie M. Moon Reynolds, City Clerk
Transportation
Name &Title: Mark Jamison, Transportation Manager
Name & "fitle:
Sign
R. Brian Townsend
Acting City Manager
Roanoke, Virginia
Dear Mr. Townsend:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were appointed to replace Christopher P. Morrill as the City Employee
representative of the Hotel Roanoke Conference Center Commission for a term of office
ending April 12, 2021.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each appointee is required 'Yo read and
become familiar with provisions of the Act."
Sincerely,
i t .' ry) . "M 10 ULI
Stephanie M. Moon Reynolds, MN1C
City Clerk
Enclosures
PC: Deborah J. Moses, Executive Director, Hotel Roanoke and Conference Center
Commission
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Teleplmne: (540)853 -2541
Fax: (540)853 -1145
S I'EPl1AN12 M. MOON REVNOLDS, MMC
E -mall Cle,k @roanokevu.g °v
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA T. WEAB, CMC
May 3, 2017
Assistant Deputy City Clerk
R. Brian Townsend
Acting City Manager
Roanoke, Virginia
Dear Mr. Townsend:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
May 1, 2017, you were appointed to replace Christopher P. Morrill as the City Employee
representative of the Hotel Roanoke Conference Center Commission for a term of office
ending April 12, 2021.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each appointee is required 'Yo read and
become familiar with provisions of the Act."
Sincerely,
i t .' ry) . "M 10 ULI
Stephanie M. Moon Reynolds, MN1C
City Clerk
Enclosures
PC: Deborah J. Moses, Executive Director, Hotel Roanoke and Conference Center
Commission
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the first day of May 2017, R. BRIAN TOWNSEND was
appointed to replace Christopher P. Morrill as the City Employee representative of the
Hotel Roanoke Conference Center Commission for a term of office ending April 12, 2021.
2017.
Given under my hand and the Seal of the City of Roanoke this third day of May
City Clerk