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HomeMy WebLinkAboutCouncil Actions 07-17-17DYKSTRA 40885 - 071717 ROANOKE CITY COUNCIL REGULAR SESSION JULY 17, 2017 2:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order- -Roll Call. Council Member Bestpitch was absent. The Invocation was delivered by Nathaniel L. Bishop, Doctor of Ministry and President, Jefferson College of Health Sciences. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, July 20 at 7:00 p.m., and Saturday, July 22 at 4:00 p.m.; and video streamed through Facebook Live at facebook .com /roanokecitycouncil. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: City of Roanoke Redevelopment and Housing Authority — one vacancy Four -year term of office ending August 31, 2021 Mill Mountain Advisory Board — one vacancy Three -year term of office ending June 30, 2020 Parks and Recreation Advisory Board — three vacancies Terms of office ending March 31, 2020 Unexpired term of office ending March 31, 2018 Personnel and Employment Practices Commission — one vacancy (City Employee) Three -year term of office ending June 30, 2020 Roanoke Arts Commission — two vacancies Three -year term of office ending June 30, 2020 Visit Virginia's Blue Ridge, Board of Directors — one vacancy One -year term of office ending June 30, 2018 Youth Services Citizen Board — one vacancy (Citizen At- Large) Three -year term of office ending June 30, 2020 Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council quoting biblical scriptures. 4. CONSENT AGENDA: (Approved 6 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 Minutes of the regular meeting of City Council held on Monday April 17, 2017. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from Council Member David B. Trinkle, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the selection of a City Manager, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from the Acting City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of publicly -owned property, located at 13 Church Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -4 A communication from Debbie Bonniwell, Executive Director, Blue Ridge Behavioral Healthcare Board of Directors, recommending concurrence in the appointment of Lisa Garst as a Board At -large member to replace Vic Boddie for an unexpired term commencing June 8, 2017 and ending December 31, 2019. RECOMMENDED ACTION: Concurred in the request. C -5 Reports of qualification of the following individuals: Sherman M. Stovall as a member of the Roanoke Valley Broadband Authority to fill the unexpired term of office of Christopher P. Morrill ending December 12, 2019; William Penn as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2020; Ahondryea Brooks as a member of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2020. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: a. Proposal of the City of Roanoke to authorize issuance of General Obligation Public Improvement Bonds, in the principal amount not to exceed $33.5 million, to provide funding for qualifying capital improvement projects. Sherman M. Stovall, Acting City Manager. Adopted Resolution No. 40885- 071717 and Budget Ordinance No. 40886 - 071717. (6 -0) 6. PETITIONS AND COMMUNICATIONS: a. Request of the Salvation Army to share information with regard to a new project in the southeast area of the City. Monica Seiler, Captain, Salvation Army, Spokesperson. (Sponsored by Mayor Lea and Council Member Dykstra) Captain Monica Seiler presented information regarding a new project, the New Day Street Outreach Program, 24 -hour hotline and the New Day Drop -In Center, that is a community collaborative program to serve homeless, runaway, and at risk youth to be run by the Salvation Army of Roanoke. b. A communication from the Commonwealth's Attorney recommending acceptance of the Victim/Witness Program Grant from the Department of Criminal Justice Services to continue to provide comprehensive information and direct services to crime victims and witnesses in accordance with the Virginia Crime Victim and Witness Rights Act; and a communication from the Acting City Manager concurring in the recommendation. Adopted Resolution No. 40887- 071717 and Budget Ordinance No. 40888. 071717. (6.0) REPORTS OF CITY OFFICERS AND COMMENTS OF ACTING CITY MANAGER: a. ACTING CITY MANAGER: BRIEFINGS: • 2015 Community Carbon Emissions - 30 minutes and Energy Summary Remarks received and filed. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance and appropriation of the Fiscal Year 2017 Brownfield Assessment Grant from the U. S. Environmental Protection Agency to fund environmental assessments on eligible properties within the City. Adopted Resolution No. 40889 - 071717 and Budget Ordinance No. 40890-071717. (6.0) 2. Authorization to renew the contract dated February 20, 2013, between the City of Roanoke and Carillon Medical Center for two Outstationed Medicaid Eligibility Workers for two additional and successive one year periods; and appropriation of funds in connection therewith. Adopted Resolution No. 40891 - 071717 and Budget Ordinance No. 40892 - 071717. (5 -0, with Council Member Trinkle abstaining.) 3. Acceptance and appropriation of funds in connection with a Child Abuse and Neglect Prevention Program Grant from the Virginia Department of Social Services to provide classes to parents of children 0 -5 years of age.. Adopted Resolution No. 40893-071717 and Budget Ordinance No. 40894-071717. (6 -0) 4. Acceptance and appropriation of funds from the Virginia Department of Social Services for client specific child welfare substance abuse and supplemental services. Adopted Resolution No. 40895- 071717 and Budget Ordinance No. 40896-071717. (6 -0) 5. Acceptance and appropriation of a donation of funds from Mission BBO to support the officer development and training programs of the Roanoke Fire -EMS Department. Adopted Resolution No. 40897. 071717 and Budget Ordinance No. 40898-071717. (6 -0) 6. Execution of a five -year hazardous materials response team contract with the Virginia Department of Emergency Management; and appropriation of hazardous materials responses and specialized training. Adopted Budget Ordinance No. 40899-071717. (6 -0) COMMENTS OF ACTING CITY MANAGER. The Acting City Manager commented on the following: National Niaht Out Activities • On Tuesday, August 1, the city's neighborhood organizations and watch groups will hold events as part of the National Night Out annual celebration. • The goal of National Night Out is to generate support for, and participation in, local anti -crime programs and to strengthen neighborhood spirit. • All events will be posted on our website at roanokeva.gov, under the Calendar of Events. Police Academy Graduation • Friday, July 21, 10:00 a.m., at the Police Academy Budweiser Summer Series Continues in Elmwood Park • Saturday, July 29 • "George Thorogood and the Destroyers with special guest "38 Special" • Gates Open: 6:00 p.m., Show Starts: 7:00 p.m. • The first concert of the summer series was held last night with "Flo Rida" and was an overwhelming success; we are very pleased with the kickoff event. b. CITY ATTORNEY: Amendment to Section 32 -196, Code of the City of Roanoke (1979), as amended, in connection with the refund of purchase price of cigarette tax stamps. Adopted Ordinance No. 40900- 071717. (6.0) 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the Director of Finance recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 40901-071717. (6 -0) 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. Budget Ordinance No. 40881, on its second and final reading, appropriating funds in connection with the Roanoke River Greenway — Bridge the Gap project. Adopted Budget Ordinance No. 40881 - 071717. (6.0) b. Ordinance No. 40884, on its second and final reading, readopting and reenacting the Code of the City of Roanoke (1979), as amended. Adopted Ordinance No. 40884- 071717. (6 -0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Adopted Resolution No. 40902 - 071717 authorizing waiver of notice requirements for a special meeting of the stockholder of Greater Roanoke Transit Company (GRTC) on behalf of the City as the sole stockholder of GRTC, and authorizing the Mayor or Acting City Manager to execute and deliver a waiver of notice to GRTC. (6 -0) b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. 12. RECESSED AT 3:45 P.M. AT 3:45 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM. 13. RECONVENED AT 5:32 P.M. CERTIFICATION OF CLOSED MEETING. (6 -0) 14. ADJOURNED AT 5:33 P.M. INASMUCH AS THERE WERE NO PUBLIC HEARINGS SCHEDULED TO COME BEFORE THE COUNCIL, THE 7:00 P.M. MEETING WAS CANCELLED. 7 CITY OF ROANOKE CITY COUNCIL _ 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 \ \htpotNaM�� Roanoke, Virginia 74011 -1536 Telephone (540) 853 -2541 Fax: (540) 853 -1145 SHERMAN P. LEA, SR. Email: clerk @roanokeva.gov Mayor July 17, 2017 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: Council Members William D. Bestpitch Michelle L. Dykstra Raphael E. "Ray" Ferris John A. Garland Anita J. Price David B. Trinkle This is to advise you that I will not be present at the 2:00 p.m. session of Council on Monday, July 17, 2017. Best wishes for a successful meeting. Sincerely, William D. Bestplitch Council Member WDB /ctw CITY OF ROANOKE OFFICE OF THE CITY CLERK , 215 Ch,.. ch Awnti S. W., Suite 456 Roanoke, Virginia 241111 -1536 ld pkaae: 15411)853 -2541 @0 F.,v: (5411)X53 -1145 S11•:1'IIANIEM. MOON REYNOLDS,MM( P }ninil: elcrkpl rwmukeva.8ov ('ib ('Icrp ('E('ELIA P. M('('OV DIT'll, 0.1 (Irrk ( L(ELIA T. WEBB, ('N1(' AW,lmtl N,,l, ('ill ('Irrk July 18, 2017 Nathaniel L. Bishop, D. Min. President Jefferson College of Health Sciences 101 Elm Avenue, S. E. Roanoke, Virginia 24013 Dear Mr. Bishop: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, July 17, 2017. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, Cecelia F. McCoy Deputy City Clerk CFM:aa ;F s CITY OF ROANOKE CITY COUNCIL — 215 Church Avenue, S.W. Noel C- Taylor Municipal Building, Suite 456 �' as26mtt%� Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 SHERMAN P. LEA, SR. Fax: (540) 853 -1145 Council Members Ma or y Email: clerk@rcenokeva.gov William D. Bestpitch Michelle L. Dykstra Raphael E. "Ray" Fems John A. Garland Anita J. Price David B. Trinkle July 17, 2017 The Honorable Mayor Sherman P. Lea and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: I wish to request a Closed Meeting to discuss a personnel matter, being the selection of a City Manager, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, avid B. Trinkle, Chair City Council Personnel Committee DBT:ctw nt U�O�..�S� � M CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 17, 2017 Subject: Request for Closed Meeting This is to request that City Council c o disposition of publicly -owned property, Map No. 4011 706), where discussion in the bargaining position or negotiating §2.2- 3711.A.3, Code of Virginia (1950), _�1lltPtneeLl[4._�2uEl/Y.L_ Sherman M. Stovall Acting City Manager nvene a closed meeting to discuss the located at 13 Church Avenue, S.E. (Tax an open meeting would adversely affect strategy of the public body, pursuant to as amended. Distribution: Council Appointed Officers Debbie Bonniwell, MBA, LCSW Chief Executive Officer Blue Ridge Behavioral Healthcare 301 Elm Avenue, S. W. Roanoke, Virginia 24016 -4001 Dear Ms. Bonniwell: Your communication recommending concurrence in the appointment of Lisa Garst as a Board nominee of the Blue Ridge Behavioral Healthcare Board of Directors to fill the unexpired term of Vic Boddie, who submitted a resignation on September 25, 2016, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, July 17, 2017. On motion, duly seconded and adopted, Council concurred in the appointment of Lisa Garst as abovereferenced. Sincerely, W, fSn , NP �Qn Stephanie M. Moon Reynolds, M C City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'relephune: (540)853 -2541 F.x: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E-mell: clerk @ropnokeva.gov CECELIA F. (:it, Clerk Deputy ON Clerk Clerk CECELIA T. WEBB, CMC July 18, 2017 A,iAt u[ Depmr City Clerk Debbie Bonniwell, MBA, LCSW Chief Executive Officer Blue Ridge Behavioral Healthcare 301 Elm Avenue, S. W. Roanoke, Virginia 24016 -4001 Dear Ms. Bonniwell: Your communication recommending concurrence in the appointment of Lisa Garst as a Board nominee of the Blue Ridge Behavioral Healthcare Board of Directors to fill the unexpired term of Vic Boddie, who submitted a resignation on September 25, 2016, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, July 17, 2017. On motion, duly seconded and adopted, Council concurred in the appointment of Lisa Garst as abovereferenced. Sincerely, W, fSn , NP �Qn Stephanie M. Moon Reynolds, M C City Clerk Blue Ridge Behavioral Healthcare June 16, 2017 Brian Townsend Acting City Manager City of Roanoke 215 Church Ave, SW, Room 364 Roanoke, VA 24011 RE: Appointment of At -Large BRBH Board Member Dear Mr. Townsend: RECEI�L JU � 22 tsi3 ice of the CEO The Blue Ridge Behavioral Healthcare (BRBH) Board of Directors voted to nominate Ms. Lisa Garst as an at -large board member at the June 8, 2017 board meeting. Ms. Garst will serve in the vacant at -large board appointment that was previously held by Mr. Vic Boddie, who submitted his resignation letter on September 25, 2016. As per our bylaws, the BRBH Board nominates our at -large board representatives, and asks the participating governing bodies to approve those appointments. At our June 8, 2017 Board meeting, the Board unanimously endorsed Ms. Garst to serve as an at -large member for which she is eligible according to Title 37.2 - 502 of the Code of Virginia. We respectfully request that the Roanoke City Council approve the appointment of Ms. Garst for an unexpired partial term, from June 8, 2017 through December 31, 2019. This request is being sent concurrently to administrators in ee of our other four local governing bodies for approval by the five local governing bodies of at -large members as called for in our By -laws. If I can be of assistance in this process or if you have any questions that I may be helpful with, please do not hesitate to contact me at 540.345 -9841, or Ashley Simmons, Executive Office Coordinator, at your convenience. Sincerely, Debbie Bonniwell, MBA, LCSW Chief Executive Officer C: The Honorable Sherman P. Lea, Sr., Mayor Mr. David Wells, Chair, Blue Ridge Behavioral Healthcare Board of Directors Ms. Lisa Garst Ms. Stephanie M. Moon, MMC, City Clerk Executive Offices 301 Elm Avenue SW Roanoke, VA 24016 -4001 (540) 345 -9841 Fax (540) 345 -6891 The Community Services Board serving the Cities of Roanoke and Salem, and the Counties of Boletourq Craig, and Roanoke July 18, 2017 Wayne G. Strickland, Executive Director Roanoke Valley Allegheny Regional Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: This is to advise you that Sherman M. Stovall has qualified as the City official representative of the Roanoke Valley Broadband Authority to fill the unexpired term of office of Christopher P. Morrill ending December 12, 2019. Sincerely, - 1 1'a Stephanie M. Moon Reyno M City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fa.: (54(1)853 -1145 S'I'LPIIANILM. MOON RLYNOL09,MMC E-mail: elerk(alronnokeva . gov City Clerk CECELIA F. MCC'OY Beputy City Clerk CECELIA T. WEBB, CMC Assistant Beauty Car Clerk July 18, 2017 Wayne G. Strickland, Executive Director Roanoke Valley Allegheny Regional Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: This is to advise you that Sherman M. Stovall has qualified as the City official representative of the Roanoke Valley Broadband Authority to fill the unexpired term of office of Christopher P. Morrill ending December 12, 2019. Sincerely, - 1 1'a Stephanie M. Moon Reyno M City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Sherman M. Stovall, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley Broadband Authority to fill the unexpired term of office of Christopher P. Morrill ending December 12, 2019, according to the best of my ability. (So help me God.) • The foregoing oath of office was taken, sworn to, and subscribed before me by Sherman M. Stovall this �V day of 2017. Brenda S. Hamilton, Clerk of the Circuit Court S I EPl1AN'lE M. MOON REYNOLDS, MM(' City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 C111-1 ell Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'I'clephone: (541)89 -2541 Fun (540)853 -1145 F. -nwil: cicrk(nironnakevn.gnv July 18, 2017 Melissa Murray, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. Murray: CECELIA F. MCCOV Deputy City Cklk CECELIA T. WEBB, CMC Assistant Dep, VCity Clerk This is to advise you that William Penn has qualified as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2020. Sincerely, m.� o� Stephanie M. Moon Reynolds, MM&) City Clerk Pc: Susan Jennings, Arts and Culture Coordinator Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, William Penn, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three -year term of office of ending June 30, 2020, according to the best of my ability. So help me God. WILLIAM PENN The foregoing oath of office was taken, sworn to, and subscribed before me by William Penn this d/ ngx day of 3Wle 2017. Brenda S. Hamilton, Clerk of the Circuit Court By O �1 , Clerk ' CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 "relepkone: (540)853 -2541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC Eynaik elerk(mroanokesu.,o CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy ON Clerk July 18, 2017 Nicole Ashby, Secretary Mill Mountain Advisory Committee Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Ahondryea Brooks has qualified as a member of the Mill Mountain Advisory Board for a three -term of office ending June 30, 2020. Sincerely, Stephanie M. Moon Reynolds, MM� City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Ahondryea Brooks, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Mill Mountain Advisory Board for a three -year term of office ending June 30, 2020, according to the best of my ability. (So help me God.) FFF i ice, / /,� .1_ INI ER �I , p The foregoing oath of office w s tak��`a�s``woorn to, and subscribed before me by Ahondryea Brooks this day of 2017. Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 F.,: (540)853 -1145 E-mail: clerk @rmmokeva.gov July 18, 2017 The Honorable Brenda S. Hamilton Clerk of Circuit Court Roanoke, Virginia Dear Ms. Hamilton: CIRCUrl G&j � Rec veSd & Filed YSs t ti 4 1 B Deputy Clerk ITY OF ROANOKE CECELIA F. MCCOY Deputy City Clerk CECELIA T. W EDH, CMC Anotaot Deputy Clly Clerk I am enclosing a certified true copy of Resolution No. 40885- 071717 authorizing the issuance and sale of not to exceed $33,500,000.00 aggregate principal amount of general obligations of the City of Roanoke, Virginia, in the form of General Obligation Public Improvement Bonds of the City, for the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for the City (including related design and architectural and engineering services); fixing the form, denomination and certain other details of such bonds; and otherwise. providing with respect to the issuance, sale and delivery of such bonds; and authorizing and providing for the issuance and sale of a like principal amount of General Obligation Public Improvement Bond anticipation notes in anticipation of the issuance and sale of such bonds. Pursuant to Section 12 of Resolution No. 40885 - 071717, 1 am hereby directed to file a copy of this Resolution, to be a true copy hereof with the Circuit Court of the City of Roanoke, Virginia, all in accordance with Section 15.2 -2607 of the Code of Virginia, 1950, as amended (the same being the Public Finance Act of 1991, as amended). The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 17, 2017. Sincerely, lYte Aph an i M. Moon Reyn MGM City Clerk Enclosure The Honorable Brenda S. Hamilton July 18, 2017 Page 2 PC: Kristine Flynn, Esquire, Hawkins, Delafield & Wood, LLP, 28 Liberty Street, 42nd Floor, New York, New York 10005 Kevin Rotty, Managing Director, Public Financial Management, Inc., 4350 North Fairfax Drive, Suite 580, Arlington, Virginia 22203 Dr. Rita Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Sherman M. Stovall, Acting City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director, Management and Budget IN'THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA 'nc� 17th day of .Lily, 2017. Nu. 40885 - 071717. A RESOLUTION AUTHORfZING'1'l1E ISSUANCE AND SALE OF NOT TO EXCEED THIRTY -THREE MILLION FIVE HUNDRED 'THOUSAND DOLLARS ($33,500,01111) AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATIONS OF THE CITY OF ROANOKE, VIRGINIA, IN THE FORM OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF THE CITY, FOR THE PURPOSE OF PROVIDING FUNDS TO PAY THE COSTS OF THE ACQUISITION, CONSTRUCTION, RECONSTRUCTION, IMPROVEMENT, EXTENSION, ENLARGEMENT AND EQUIPPING OF VARIOUS PUBLIC IMPROVEMENT PROJECTS OF AND FOR THE CITY (INCLUDING RELATED DESIGN AND ARCHITECTURAL AND ENGINEERING SERVICES); FIXING THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS; AND OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE, SALE AND DELIVERY OF SUCH BONDS; AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF A LIKE PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE AND SALE OF SUCH BONDS WHEREAS, in the judgment of the Council (the "Council ") of the City of Roanoke, Virginia (the "City "), it is desirable (i) to authorize the City to contract a debt and to authorize the issuance of not to exceed $33,500,000 aggregate principal amount of general obligations of the City, in the form of General Obligation Public Improvement Bonds of the City, for the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for the City (including related design and architectural and engineering services), (ii) to authorize the issuance of a like principal amount of General Obligation Public Improvement Bond Anticipation Notes in anticipation of the issuance of such Bonds mid (iii) to authorize the sale of such Bonds, together with other previously authorized general obligation public improvement bonds of the City; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: SECTION 1. (a) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as amended, the same being the Public Finance Act of 1991 (the "Public Finance Act of 1991 "). for the purpose of providing net proceeds of sale (after taking into account costs of issuance, underwriting compensation and original issue discount) to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of 2842879 1 041375 RSND various public intpnrvemenl projects of and RA the City (including related design and areltiteclural and engineering services) as sot Ibrlh in Section 7, the City is authorized to unuract it debt and In issue in one or more series Itom lime to time not to exceed Thirty -Three Million Five i lmtdred 'Thousand Dul lane ($13,50(1,(100) aggregate principal amount of general obligation hoods of the City lu be designated and known as the "(1 ity of Roanoke, Virginia, Gcncral Obligation Public In lilt ovcmm"t Bonds' p-cfernxl to herein as the "Bonds ")_ (b) 'I'hc Bonds shall be issued and sold in their entirety at one lime, or fi-om time to time in part in series, as shall he determined by the Director of Finance. There shall be added to the designation of the Bonds it series designation determined by the Director of Finance. The Bonds shall be issued in fully registered form in the denomination of $5,000 each or any integral multiple thereof The Bonds of a given series shall be numbered from No. R -1 upwards in order of issuance. The Bonds shall bear interest from their date payable on such date and semiannually thereafter as shall be determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 hereof. The Bonds of each series shall be issued in such aggregate principal amounts (not exceeding the aggregate principal amount specified in Section I (a) hereof); and shall mature on such dates and in such years (but in no event exceeding forty (40) years from their date or dates), and in the principal amount in each such year, as shall be determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 hereof. Interest on the Bonds shall be calculated on the basis of a three hundred sixty (360) day year comprised of twelve (12) thirty (30) day months. (c) The Bonds (or portions thereof in installments of $5,000) may be subject to redemption at the option of the City prior to their stated maturities, in whole or in part from time to time on any date, in such order as may be determined by the City (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by lot), upon payment of such redemption prices (expressed as a percentage of the principal amount of the Bonds to be redeemed), together with the interest acented thereon to the date fixed for the redemption thereof, as shall be determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 hereof. (d) (1) If any Bond (or any portion of the principal amount thereof in installments of $5,000) shall be called for redemption, notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the registered owner thereof at the address Of such registered owner as it appears on the books of registry kept by the Registrar and Paying Agent as of the close of business on the forty -fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly 2842879.1041395 RSR,D made or provided lily, interest thereon shall cease to accrue from and after the date so specified lox the redemption thereof. (ii) Any notice of the optional redemption of the Bonds may .state that it is conditioned upon there being on deposit with the City on the dale fixed fur the redemption thercof an amount of money sufficient to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the leteriptiun thereof, and any conditional notice; so given maybe rescinded at any time before the payment of the redemption price ul Such Bonds, together with the interest accrued thereon, is due and payable if any such condition so specific(] is not satisfied. If a redemption of any Bonds does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed fix the redemption thereof, the corresponding notice of redemption shall bedcemcd to be revoked. (iii) So long as the Bonds are in book -entry only hum, any notice of redemption shall be given only to The Depository Trust Company, New York, New York ( "DTC "), or to its nominee. The City shall not be responsible for providing any beneficial owner of the Bonds any notice of redemption. SECTION 2. The full faith and credit of the City shall be and is irrevocably pledged to the punctual payment of the principal of and interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding and unpaid, this Council is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the City are assessed, levied and collected, a tax upon all taxable property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on the Bonds to the extent other funds of the City are not lawfully available and appropriated for such purpose. SECTION 3. (a) The Bonds shall be executed, for and on behalf of the City, by the manual or facsimile signature of the Mayor of the City and shall have a facsimile of the corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of the City Clerk of the City. (b) The Director of Finance is hereby authorized to appoint a Registrar and Paying Agent for the Bonds (the "Registrar and Paying Agent"). (c) The Director of Finance shall direct the Registrar and Paying Agent to authenticate the Bonds and no Bond shall be valid or obligatory for any purpose unless and until the certificate of authentication endorsed on each Bond shall have been manually executed by an authorized signatory of the Registrar and Paying Agent. Upon the authentication of any Bonds the Registrar and Paying Agent shall insert in the certificate of authentication the date as of which such Bonds are authenticated as follows: (i) if a Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date of the initial issuance and delivery of the Bonds of the series of Bonds of which such Bond is one, (if) if a Bond is authenticated upon an interest payment date, the certificate shall be dated as of such interest 2842879 1 041375 RSND payment (lale, (iii) if a Bond is aulhenGcated alicr the fifteenth (151h) day of the udcndar month next pru;edjng an [])forest payment ('life and prior to such interest paynlenl dale, the certificate Shull be doled its (11 such juiciest puymenl (title and (iv) in all lithe instances the ecrtificate shall be doled to of tine [])forest puymenl date next preceding the date upon which the Bond is aufhcnliea(cd. In file even( the Bonds ofally .series shall be dated as of a date other than the first tiny of a calendar month or (he dates on which jn(eres( is payable o]) such series are other than the first days of calendar nxmlhs, the pnlvisinns of this Section 3(c) with regard to the authentication of such Bonds and of section 9 hereof with regard to the form of such Bonds shall Ile modified as (he Director of l nonce shall dclenninc (r be necessary or appropriate. (d) The execution and authcnhcatjou of (he Bonds in the manner set forth above is adopted as a due and sufticicnt authentication of the Bonds. SECTION 4. (a) The principal of and interest nn the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of payment thereof is legal tender for public and private debts. The principal of the Bonds shall be payable upon presentation and Surrender thereof at the office of the Registrar and Paying Agent. Interest on the Bonds shall be payable by check mailed by the Registrar and Paying Agent to the registered owners of such Bonds at their respective addresses as such addresses appear on the books of registry kept pursuant to this Section 4; provided, ho -invi, that so long as the Bonds are in book -enhy form and registered in the name of Cede & Co., as nolntru e of DTC, or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on the Bonds shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. (b) At all times during which any Bond of any series remains outstanding and unpaid, the Registrar and Paying Agent for such series shall keep or cause to be kept at its office books of registry for the registration, exchange and transfer of Bonds of such series. Upon presentation at its office for such purpose the Registrar and Paying Agent, under such reasonable regulations as it may prescribe, shall register, exchange or transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as herembefare set forth. (e) The books of registry shall at all times be open for inspection by the City or any duly authorized officer thereof. (d) Any Bond may be exchanged at the office of the Registrar and Paying Agent for such series of Bonds for a like aggregate principal amount of such Bonds in other authorized principal suns of the same series, interest rate and maturity. (e) Any Bond of any series may, in accordance with its terms, be transferred upon the books of registry by the registered owner of such Bond in person or by the duly authorized attorney for such registered owner, upon surrender of such Bond to the Registrar and Paying Agent for cancellation, accompanied by a written instrument of transfer duly executed by the registered owner in person or by the duly authorized attorney for such registered owner, in form satisfactory to the Registrar and Paying Agent. 2842899.10413]5 RSMD (1) All transfers ca pursuant to this Section 4 shall be made without expense to the registered owners of such Bonds, except as otherwise herein provided, and except that the Regislrar and Paying Agent for such series of Bonds shall require the payment by the regi.slered owner of the Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds smrendored putS'uant to this Section 4 shall be cancelled. (g) (i) The Bonds shall be issued in full book -entry fonn. One Bond representing each maturity of the Bonds will he issued to and registered in the name of Cede & Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be immobilized in the custody of DTC DTC will act as securities depository for the Bonds. Individual purchases will be made in book -entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers will not receive physical delivery of certificates representing their interest in the Bonds purchased. (ii) Principal and interest payments on the Bonds will be made by the Registrar and Paying Agent to DTC or its nominee, Cede & Co., as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal and interest payments to DTC participants will be the responsibility of DTC Transfers of such payments to beneficial owners of the Bonds by DTC participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. (iii) The City will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds, but no such number shall constitute a part of the contract evidenced by the particular Bond upon which it is printed; no liability shall attach to the City or any officer or agent thereof (including any paying agent for the Bonds) by reason of such numbers or any use made thereof (including any use thereof made by the City, any such officer or any such agent) or by reason of any inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or omission with respect to such numbers shall not constitute cause for failure or refusal by the successful bidder or purchaser to accept delivery of and pay for the Bonds in accordance with the terms of its bid. All expenses in connection with the assignment and printing of CUSIP numbers on the Bonds shall be paid by the City; provided, however, that the CUSIP Service Bureau charge for the assignment of silo], numbers shall be the responsibility of the successful bidder for or purchaser of the Bonds. (b) A copy of the final legal opinion with respect to the Bonds, with the name of the attorney or attomeys rendering the same, together with a certification of the City Clerk, executed by a facsimile signature of that officer, to the effect that such copy is a true and 28428]9.1041195 RSIND complete Copy (except Ibr letterhead and (late) of the legal opinion which was dated as of, the date of delivery of and payment lior the Bonds, may be printed nn the Bonds. SECTION 6. To the extent it shall he contcmpl ated at the lime of their issuance thou the interest on any Bonds issued hereunder shall be excludable From gross income fir purposes of federal income taxation, the City covenants and agrees that it shall comply with the provisions of Sections 103 and 141 -150 ol'the Internal ROWIIne Code of 1996, as amended, and the applicable Treasury Rcgul fit i Oil s prom ulgntell under Stich Sections 103 and 14 1 -15 0 so long as any such Bonds arc outstanding. SECTION 7. The net proceeds of the sale of-the Bonds authorized for issuance in the aggregate principal amount of not to exceed $33,500,000 in Section ](a) (after taking into account costs of issuance, underwriting compensation and original issue discount) shall he applied to the payment of the cost of the following public improvement projects of and for the City in the following respective approximate amounts: Purpose Amount School Facility Maintenance and Improvements $12,700,000 Library Master Plan 4,156,000 Parks and Recreation Master Plan 2,500,000 Civic Center 1,000,000 Stonnwater Management 2,000,000 Curb, Gutter and Sidewalk Program 1,500,000 Fire Facility Master Plan 375,000 Fire /EMS Airpacks 1,400,000 Street Improvements 700,000 Roanoke Centre for Industry and Technology Improvements 600,000 Fleet Capital Replacements 3,500,000 Technology Capital 1,775,000 Total $32,206,000 If any project set forth above shall require less than the entire respective amount so set forth, the difference may be applied to any of the other projects so set forth, without further action by the Council, and net proceeds constituting original issue premium, if any, shall be allocated to the projects above in such amounts as shall be determined by the City Manager and the Director of Finance. SECTION 8. (a) The Bonds shall be sold at negotiated or competitive sale on such date or dates and at such price or prices as shall be determined by the City Manager and the Director of Finance. The Bonds may be issued as taxable or tax - exempt Bonds as shall be determined by the City Manager and the Director of Finance. 2842879.1 041375 RSIND (b) If file Bonds are sold al competitive sale, the Director of Finance is hereby authorized to prepuce and distribute, or to c;m.ve to be prepared and distributed, via electronic dissemination oc otherwise, it I'rcholin;u'y Olficiul Statement and un Official Notice of Sale relating to the Bonds. In preparing the Official Notice of Salc relating to the Bonds, the Director of Finance is hereby uulhorizcd to provide that bids fin- the purchase of the Bonds may be received by electronic bidding. (c) Ih the Borlds are sold at competitive sale, the City Manager and the Director of Finance, without Itather action by the Council, (i) are hereby authorized to determine the dated date of the Bonds of each series, the dales the Bonds of each series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of each series and the principal amount of the Bonds of each series maturing in each year and (ii) are hereby lilrther authorized to receive bids lot the purchase of the Bonds of each series and to accept the bid offering to purchase the Bonds of each series at the lowest true interest cost to Tile City; provided, however, in no event shall the true interest cost to the City with respect to the Bonds of any series exceed five percent (5.00 %). The City Manager and the Director of Finance are further authorized to fix the rates of interest to be borne by the Bonds of each maturity of each series as specified in the bid accepted by them in accordance with the immediately preceding sentence. The City Manager and the Director of Finance are hereby authorized to determine the provisions relating to the redemption of the Bonds of any series upon the advice of the City's financial advisor; provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00 %), except that any taxable Bonds issued may be subject to redemption at a redemption price that includes a make -whole premium, as may be determined by the City Manager and the Director of Finance at the time of sale of any such taxable Bonds. (d) If the Bonds are sold at negotiated sale, the City Manager and the Director of Finance, without further action of the Council, (i) are hereby authorized to determine the dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of each series and the principal amount of the Bonds of each series maturing in each year and (if) are hereby authorized to select the underwriters of the Bonds (the "Underwriters ") and to sell the Bonds in one or more series in accordance herewith to the Underwriters. If the Bonds are sold at negotiated sale, the Bonds shall bear interest at such rates per annum as shall be approved by the City Manager and the Director of Finance; provided, however, in no event shall the true interest rate for the Bonds of any series exceed five percent (5.00 %). The City Manager and the Director of Finance are further authorized to fix the rates of interest to be home by the Bonds of each maturity of each series as negotiated with the Underwriters in accordance with the immediately preceding sentence. The City Manager and the Director of Finance are hereby authorized to determine the provisions relating to the redemption of the Bonds of any series upon the advice of the City's financial advisor; provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00 %), except that any taxable Bonds issued may be subject to redemption at a redemption price that includes a make -whole premium, as may be determined by the City Manager and the Director of Finance at the time of sale of any such taxable Bonds. Either or both of the City Manager and the Director of Finance are authorized to 2842899.10411]5 RSMD execute and deliver to the UadcrwIitcis one or more Bond Purchase Contracts relating to the sale ,)],tile Bonds by the City to the Underwriters. (c) The Mayor is hereby authorized and directed to execute and deliver to the purchaserS of the Bonds an Official Statement of the City relating to the Bonds, in substantially the form of the I'rchrrinary Official Statement relating to the Bonds, after the sanw has been completed by the insertion of tile maturities, interest rates and other details of the Bonds and by staking such other insertions, changes or corrections as the Mayor, based on the advice of the City's financial advisor and legal counsel (including the City Attorney and Bond Counsel), deems necessary or appropriate; and this Council hereby authorizes the Official Statement and the information contained therein to be used by the purchasers in connection with the sale of the Bonds. The Preliminary Official Statement is "deemed final" for purposes of Rule 15c2 -12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934, as amended ( "Rule 15c2 -12 "). The City Manager and the Director of Finance are hereby authorized and directed to execute on behalf of the City and deliver to the purchasers a certificate in substantially the form to be included in the Official Statement under the caption "Certificate Concerning Official Statement ". (t) The City Manager and the Director of Finance are hereby authorized to execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to the Bonds evidencing the City's undertaking to comply with the continuing disclosure requirements of Paragraph (b)(5) of Rule 15c2 -12 in such form as shall be approved by the City Manager and the Director of Finance upon advice of counsel (including the City Attorney and Bond Counsel), such approval to be conclusively evidenced by their execution thereof. (g) All actions and proceedings heretofore taken by this Council, the City Manager, the Director of Finance and the other officers, employees, agents and attorneys of and for the City in connection with the issuance and sale of the Bonds are hereby ratified and confirmed. SECTION 9. The Bonds, the certificate of authentication of the Registrar and Paying Agent, and the assignment endorsed on the Bonds, shall be in substantially the forms set forth in Exhibit A attached hereto. SECTION 10. General obligation public improvement bond anticipation notes (the "Notes ") are authorized for issuance and sale by the City Manager and the Director of Finance in anticipation of the issuance of the general obligation bonds authorized for issuance herein. Such Notes shall be sold at competitive or negotiated sale at such price or prices and on such other terms and conditions as shall be determined by the City Manager and the Director of Finance. The City Manager and the Director of Finance (i) are hereby authorized to determine the dated date of the Notes of each series, the dates the Notes of each series shall mature, the dates on which interest on the Notes shall be payable, the aggregate principal amount of the Notes of each series and the principal amount of the Notes of each series maturing in each year and (ii) are hereby further authorized to receive bids for the purchase of the Notes of each series if sold at competitive sale or proposals for the purchase of the Notes of each series if sold at negotiated sale and, without further action of the Council, to accept the bid or proposal offering 2842899.10413]5 RS1ND to purchase the Notes of each series at the lowest true interest cost to the City; provided, hourl•cr, in no event shall the true interest cost to the City with respect to the Nolcs of any series exceed five percent (5.00 %). The City Manager and the Director of Finance arc further authorized to fix the rates of interest to be borne by the Notes of each maturity of each series as specified in the bid or proposal accepted by them in accordance with the immediately preceding sentence. The City Manager and the Dircclor of Finance arc hereby authorized to determine the Ill ovisions relating to the redemption of the Notes upon the advice ofthe City's financial advisor; provided, horrercr. in no event shall any redemption premium payable by the City exceed two percent (2.00%). If such Notes are offered fill competitive sale, an Official Notice of Sale of such Notes shall be prepared, published and distributed in accordance with the requirements of Section 8. If such Notes are publicly offered, there may also be prepared and distributed a Preliminary Official Statement and a final Official Statement relating to such Notes in such from as shall be approved by the Director of Finance. The issuance and details of such Notes shall be governed by the provisions of Section 15.2 -2628 of Title 15.2, Chapter 26, Article 2 of the Code of Virginia, 1950, as amended. The provisions of Sections 2 and 6 shall apply to such Notes to the same extent the same apply to the Bonds except, in the case of the provisions of Section 2, only to the extent such Notes are not paid from the proceeds of the Bonds m from any other available funds. Bonds in anticipation of which such Notes are issued pursuant to this Section 10 may be issued and sold in accordance with the provisions of this Resolution at any time within five (5) years of the date of issuance of the first Notes issued in anticipation of such Bonds. SECTION 11. The Council hereby authorizes the City to make expenditures for the purpose for which the Bonds are to be issued in advance of the issuance and receipt of the proceeds of the Bonds and to reimburse such expenditures from the proceeds of the Bonds. The adoption of this Resolution shall be considered an "official intent" within the meaning of Treasury Regulation Section 1.150 -2 promulgated under the Internal Revenue Code of 1986, as amended. SECTION 12. The City Clerk is hereby directed to file a copy of this Resolution, certified by such City Clerk to be a true copy hereof, with the Circuit Corot of the City of Roanoke, Virginia, all in accordance with Section 15.2 -2607 of the Code of Virginia, 1950 as amended. SECTION 13. All ordinances, resolutions and proceedings in conflict herewith are, to the extent of such conflict, repealed. ATTEST: City Clerk A Tn» Copy Tift Ceu.2ea.� b 28428]9.1 041375 RSIND EXIIIBIT A UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA CITY OF ROANOKE GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND SERIES REGISTERED No. R-- MATURITY DATE: REGISTERED OWNER: PRINCIPAL SUM: INTEREST RATE: CEDE & CO. DATE OF BOND: REGISTERED CUSIP NO.: DOLLARS THE CITY OF ROANOKE, in the Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and hereby promises to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date (specified above) (unless this Braid shall be subject to prior redemption and shall have been duly called for previous redemption and payment of the redemption price duly made or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum on and semiannually on each and thereafter (each such date is hereinafter referred to as an "interest payment date "), from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such following interest payment date, such interest to be paid until the maturity or redemption hereof at the Interest Rate (specified above) per annum, by check mailed by the Registrar and Paying Agent hereinafter mentioned to the Registered Owner in whose name this Bond is registered upon the books of registry, as of the close of business on the fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each interest payment date; provided, however, that so long as this Bond is in book -entry only form and registered in the name of Cede & Co., as nominee of The Depository Trust Company ("DTC"), or in the name Of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on this Bond shall be paid directly to Cede & Co, or such other nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a three hundred sixty (360) day year comprised of twelve (12) thirty (30) day months. The principal of this Bond is payable 10 2842899.10413)5 RSINn upon proscnlulion and surrender hercol, at the office of , as the Registrar and Paying Agent, in the City of ___ _ _ Principal of and interest on this Bond are payable in any coin or cuneney of the United Slates of Amelicu which, on the respective dates of payment thereof, shall be Icgal tender lot public and ptivatedebts. ']'Iris Bond is one of an issue of Bonds of like date, denomination and tenor except as to number, interest rate and maturity, which is issued for the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement unit quipping of various public innprovement projects of and for the City (including related design and architectural and engineering services), under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as amended (the same being the Public Finance Act of 1991), and resolutions and other proceedings of the Council of the City duly adopted and taken under the Public Finance Act of 1991. The Bonds of the issue of which this Bond is one (or portions thereof in installments of $5,000) maturing on and after 1, 20 arc subject to redemption at the Option of the City prior to their stated maturities, on or after I, 20 , in whole or in part from tune to time on any date, in such order as may be determined by the City (except that if at any time less than all of the Bonds of a given maturity are called for redemption, tine particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by lot), upon payment of a redemption price equal to the principal amount of the Bonds to be redeemed, together with the interest accrued thereon to the date fixed for the redemption thereof. The Bonds of the issue of which this Bond is one maturing on _ _, are subject to mandatory sinking fund redemption on and on _ _ of each year thereafter and to payment at maturity on _ _ in the principal amounts in each year set forth below, in the case of redemption with the particular Bond or Bonds maturing on _ m portions thereof to be redeemed to be selected by lot, upon payment of the principal amount of the Bonds maturing on _ to be redeemed, together with the interest accrued on the principal amount to be redeemed to the date fixed for the redemption thereof: Year Principal Amount The City, at its option, may credit against such mandatory sinking fund redemption requirement the principal amount of any Bonds maturing on _which have been purchased and cancelled by the City or which have been redeemed and not theretofore applied as a credit against such mandatory sinking fund redemption requirement. 2842899.10413]5 MIND If this Bond is redeemable and this Bond (or any portion of the principal amount hereof if) installments of $5,000) shall be called Rn redemption, notice of the redemption hereof, Specifying the date, number and maturity of this Bond, the date and place or places fixed fie its redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this Bond most be surrendered in exchange for file principal amount hcicofto be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the Registered Owner hereof at the address of such Registered Owner as it appears on the books of registry kept by file Registrar and Paying Agent as of the close of business on the forty -fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest hereon shall cease to accrue from and after the date so specified for the redemption hereof. Any notice of the optional redemption of this Bond may state that it is conditioned upon there being on deposit with the City on the date fixed for the redemption hereof an amount of money sufficient to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of this Bond, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of this Bond does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, the corresponding notice of redemption shall be deemed to be revoked. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount of Bonds of other authorized principal amounts and of the same issue, interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by the attomey for such Registered Owner duly authorized in writing, on the books of registry kept by the Registrar and Paying Agent for such purpose at the office of the Registrar and Paying Agent but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, slid upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate principal amount, issue, interest rate and maturity as the Bond surrendered, will be issued to the transferee in exchange herefor. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by the Registrar and Paying Agent. The full faith and credit of the City are irrevocably pledged to the punctual Payment of the principal of and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, the Council of the City shall be authorized and 12 2842819.10413/5 RSMD rapiired to levy and collect annually, at the same link and in the same manner as other taxes of the City urc a,s.sesacd, levied and collected, it tux upon all properly within the City, over and above all ether luxes, aulhorizcd or limited by law and without Imitation as to rate or amount, sufficient to pay the principal of and interest on this Bond to the extent other funds of the City are not lawfully available and appropri alc l for such purpose. It is certified, recited and declared that all acts, conditions and things required to exist, happen in be performed precedent to and in the issuance of this Bond do exist, have happened and have been perfbrnusl in due time, form and manner as required by law, and that the amount of this Bond, together with all other indebtedness of the City does not exceed any limitation of' indebtedness prescribed by the Constitution or statutes of the Cormnonwealth of Virginia. IN WITNESS WHEREOF, the City has caused this Bond to be executed by the manual or facsimile signature of its Mayor; a facsimile of the corporate seal of the City to be imprinted hereon attested by the manual or facsimile signature of its City Clerk; and this Bond to be dated the date first above written. [SEAL] Attest: Clerk CITY OF ROANOKE, VIRGINIA Mayor CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds delivered pursuant to the within - mentioned proceedings. as Registrar and Paying Agent By: Authorized Signatory Date of Authentication: 13 28428]9.10413]5 RSND ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sell(s), assign(s) and hanstens) unto (Please print or typo name and address, including postal zip code —of '1 mneferec) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, hereby irrevocably constituting and appointing Attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a member firm of The New York Stock Exchange, Inc, or a commercial bank or trust company. 14 (Signature of Registered Owner) NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the face of this Bond in every particular, without alteration, enlargement or any change whatsoever. 2842879/ 041375 Rs ND IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of July. 2017. No. 40886- 071717. AN ORDINANCE to appropriate funding to be provided by the issuance of General Obligation Bonds to the Stormwater Improvements, Civic Center, City -wide Curb /Gutter /Sidewalk, Street Improvements, Melrose Library Renovations, Parks and Recreation Master Plan, Fire Facility Master Plan, Fire — EMS Airpacks, RCIT Project Improvements, Fleet Capital Replacements, Revenue System Upgrade, Telephone System Upgrade, Digital Radio Conversion, Fallon Park School Replacement, Crystal Spring HVAC Replacement, and various school maintenance upgrade projects, amending and reordaining certain sections of the 2017 -2018 Stormwater Utility, Civic Center, Capital Projects, and School Capital Projects Funds, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -18 Stormwater Utility, Civic Center, Capital Projects, and School Capital Projects Funds Appropriations be, and the same are hereby, added, amended, and reordained to read and provide as follows: Stormwater Utility Fund Appropriations Appropriated from 2018 Bond Funds 03- 530 - 3014 -9390 $ 2,000,000 Stormwater Improvements 03- 530 - 3018 -9384 ( 2,000,000 ) Civic Facilities Fund Appropriations Appropriations Parks & Rec Master Plan 08 -530- 9473 -9344 $ ( 2,500,000 ) Appropriated from 2018 Bond Funds 05- 550 - 8632 -9390 25,000 Appropriated from 2018 Bond Funds 05- 550 - 8636 -9390 80,000 Appropriated from 2018 Bond Funds 05- 550- 8639 -9390 400,000 Appropriated from 2018 Bond Funds 05- 550 - 8644 -9390 185,000 Appropriated from 2016 Bond Funds 05- 550- 8645 -9390 235,000 Appropriated from 2018 Bond Funds 05- 550 - 8646 -9390 75,000 Civic Center Improvements Telephone System Update 08 05- 550 - 9473 -9497 ( 1,000,000 ) Capital Projects Fund Appropriations Parks & Rec Master Plan 08 -530- 9473 -9344 $ ( 2,500,000 ) Sidewalk Maintenance 08- 530 - 9473 -9370 ( 300,000) City -Wide Curb Gutter Sidewalk 08- 530 - 9473 -9370 ( 1,200,000 ) Library Renovations 08- 530 - 9473 -9378 ( 4,156,000 ) RCIT Project Improvements 08 -530- 9473 -9386 ( 600,000) Street Improvements 08 -530- 9473 -9386 ( 700,000) Fleet Capital Replacements 08- 530 - 9473 -9496 ( 3,500,000 ) Digital Radio Conversion 08- 530 - 9473 -9610 ( 500,000) Fire -EMS Airpacks 08- 530 - 9473 -9611 ( 1,400,000) Fire Facility Master Plan 08- 530 - 9473 -9612 ( 375,000) Telephone System Update 08 -530- 9473 -9613 ( 520,000) Revenue System Update 08 -530- 9473 -9614 ( 755,000) Appropriated from 2018 Bond Funds 08- 430 - 9457 -9390 520,000 Appropriated from 2018 Bond Funds 08- 430 - 9472 -9390 755,000 Appropriated from 2018 Bond Funds 08- 430 - 9496 -9390 500,000 Appropriated from 2018 Bond Funds 08- 440 - 9498 -9390 3,500,000 Appropriated from 2018 Bond Funds 08- 530 - 9495 -9390 1,200,000 Appropriated from 2018 Bond Funds 08- 530 - 9497 -9390 1,400,000 Appropriated from 2018 Bond Funds 08- 530 - 9597 -9390 700,000 Appropriated from 2018 Bond Funds 08- 530 - 9600 -9390 4,156,000 Appropriated from 2018 Bond Funds 08- 530 - 9629 -9390 375,000 Appropriated from 2018 Bond Funds 08 -530- 9499 -9390 600,000 Appropriated from 2018 Bond Funds 08- 530 - 9799 -9390 300,000 Appropriated from 2018 Bond Funds 08- 620- 9770 -9390 2,500,000 School Capital Projects Fund Appropriations Appropriated from 2018 Bond Funds 31- 065 - 6082 -9390 500,000 Appropriated from 2018 Bond Funds 31- 065 - 6084 -9390 11,200,000 Appropriated from 2018 Bond Funds 31- 065 - 6086 -9390 500,000 Crystal Spring HVAC Replacement 31- 060 - 9474 -9388 ( 500,000) RCPS Maintenance Upgrades 31- 060 - 9474 -9389 ( 500,000) Fallon Park 31- 060 - 9474 -9391 (11,200,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. N - = CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 17, 2017 Subject: Authorization of FY 2018 Bond Issuance and Appropriation of Funds for Capital Projects Background: On May 15, 2017, City Council approved the Capital Improvement Program (CIP) Update for FY 2018 -2022. The CIP included planned bond issuance in FY 2018 in the amount of $32,206,000 for the following projects: • School Facility Maintenance and Improvements - $12,700,000 Funding provides for HVAC replacement for Crystal Spring, Fallon Park reconstruction and various other school improvements. • Library Master Plan - $4.156,000 Funding provides for renovation of the Melrose Library. • Parks and Recreation Master Plan - $2.500.000 Funding provides for Parks and Recreation Master Plan projects. • Civic Center - $1 000.000 Funding provides for capital maintenance improvements at the Berglund Center. Stormwater Management - $2,000,000 Funding provides for addressing prioritized neighborhood stormwater projects throughout the city. • Curb Gutter and Sidewalk Program - $1 500 000 Funding provides for curb, gutter and sidewalk projects. • Fire Facility Master Plan - $375,000 Funding provides for architect and engineering services for Fire -EMS Station 7 on Memorial Avenue. • Fire /EMS Airpacks - $1,400,000 Funding provides for replacement of Fire /EMS air packs. • Street Improvements - $700,000 Funding provides for 10" Street Improvement project. • Roanoke Centre for Industry and Technology Improvements - $600.000 Funding provides for improvements at RCIT. • Fleet Capital Replacements - $3.500 000 Funding provides for the replacement of Solid Waste Management equipment and Fire -EMS apparatus. • Technology Capital - $1 775 000 Funding provides for replacement of the revenue system, telephone system, and digital radios. Considerations: City Council authorization is required for the issuance of bonds to provide funding for the projects listed below: Public Schools $12,700,000 Library Master Plan 4,1 56,000 Parks and Recreation 2,500,000 Civic Center 1,000,000 Stormwater Management 2,000,000 Curbs, Gutter and Sidewalk Improvements 1,500,000 Fire Facility Master Plan 375,000 Fire /EMS Air Packs 1,400,000 Street Improvements 700,000 Roanoke Centre for Industry and Technology Improvements 600,000 Fleet Capital Replacements 3,500,000 Technology Capital 1,775,000 Total $32,206,000 On December 19, 2016, Council approved the advance appropriation of $500,000 for Roanoke City Public Schools in order to facilitate the expansion of Fallon Park School. The amount to be advanced appropriated with Council's approval for the 2018 issuance will be net of the previous appropriation or $31,706,000. In order to provide sufficient flexibility to support bond issuance in the event of a premium on the sale of bonds, authorization of issuance of up to $33.5 million is recommended by the City's financial advisor, Public Financial Management (PFM). Recommended Action: Hold a public hearing on the issuance of general obligation public improvement bonds. Following the public hearing, and after consideration of comments received at the public hearing, adopt the accompanying resolution authorizing the issuance of bonds up to $33.5 million for the projects previously referenced. This resolution shall include language declaring the City's intent to reimburse itself from the proceeds of these bonds. Adopt the accompanying budget ordinance to appropriate, in advance of issuance, Series 2018 bond funding in the amount of $31,706,000 to project accounts to be established by the Director of Finance in the Capital Projects, Civic Center and Stormwater Funds. li,PO A61 f�, a,2U Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers Barbara A. Dameron, Director of Finance Rita D. Bishop, Superintendent, Roanoke City Public Schools Kristine L. Flynn, Bond Counsel, Hawkins Delafield & Wood LLP The Roanoke Times Roanoke, Virginia Affidavit of Publication CITY OF ROANOKE- DIRECTOR OF FINANCE STEPHANIE M. MOON REYNOLDS. MMC. OFFICE OF CITY CLERK 215 CHURCH AVE.. SUITE 456 ROANOKE, VA 24011 Account Number 6014485 Date July 10, 2017 Dale Category Description Ad Size Tutal Cost 0711612017 Legal Notices NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN. 1x100L 982.00 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 07109. 07110 2017 The First insertion being given ... OTiO3,2017 Newspaper reference: 0000555855 Billing Re resentatiye Sworn to and subscribed before me this Monday, July 10, 2017 Notary bli ; °"' ^NF/ State of Virginia _ /� : PUBLIC - CitylCOUnty of Roanoke '_ * 1 REG. N33296h ? My Commission expires My GOPIhP"It SIGN C,s H THIS IS NOT A BILL. PLEASE PAY FROM INVOICE, THANK YOU NOTICE OF PUBLIC HEARING NOTICE 15 HEREBY GIVEN, Pursuant Section 15.2op6A of this Cldt If V.ryinlo. 1950 a ta-d , that tlm Council ul the City of Russell Virginia [Ue "City) will hold a public as arbor en Monday, July 17, 1017, at 2:0 P.M., pn th¢r¢nFler as the matter as may be heard In the Council Chamber Fourth Floor Npel C Taylor MunlCipal Building. 215 Church An nor S.W.. 0.pl , Virginia 21011, ought rtspect 10 the endorsed sanctions, by Council of a IF ¢olutlm autheigni the City to Ontrnd a debt and i scro Ynral obligation public Impmvemdnl heads of e City (and In antldpatan of in issoe of any Inch duals to Is rat obligation count r pavement band anticipation notes of Far City] In me principal Nuourd of not id ersotl 9]500,000 far We FaEou, r I usage, act ala,11, 11 sale fanny Taking Into account costs oflssuri underwriting rmpensaben and drigmal .... ., discount) to pal me costs 0f acndlcmon. con.m,en» n nomc iiro,ea. e,tdnrion. nkin; psn0 e,Fingr r no long on and rrIpab of p ibhe 'Cum recent pmiec6 o still for in CI (including IF lot, design and rremb dual and engine ring ye IT, purposes I,i in iin "in amdw'a set terra below prorldm that a any purprse sit Ford' helm, A111 by, re Ies +mnn mecobra• dCzpernK a ura s act mmh. it "Cra er id appi.ef in any If the ether npurpnms set fdgb In m Team fords u�m. t p10 ,r.d, nsre -aung original isucpre if h�,^;II be aline 1. III Ia pro, lfoa , ach a ust I 3nsl 1) nee- ill11a m.Tits Ptir P AmOUnt Sanm4aeil'. It MYr t -na- 2 1, i t nw n p 56 "1 R or 1.1c•• :Carr I-,'I" :u. COatu t000.era �nI I r ha ;. Call „1, ... .1r nngra Ea. aW Oty dirt °. 375 61 rt,,r Eiiea . i6r um ,000 ,c+nmpm :nniIr11 s. ..u. ,I If.na A+ In fri' :r sod •pf art nor 1p0• ='. C3pi910.[glr =r -�u� � 'SOO,dN :dual aGp 206 Vi6C m 5;2 ]C all mh.as Fit IF air 11 L InEinds;1 nap,ffij a isest N aRand such neanny antl m aprop antl p color Inuit r n Ib: Proposed =solutlrr and ,& a, pn in bmld r both rt nmgy and I� xntinit pesene ethren cots bit haden to three the mown be Cade eph, Auto me undersigned It �m beroa m� pdmm r.'vi.g. pv IF a it abibtl n r in Inbms for Try p�teb,nnnrring. pl ,,e Ivmmct mr City Clerk's Olfia at (51 A9d51L as Norm tic f urnarLrr, Iola I L 3011 1M• lull Let tit Wo pmpuseb nsuluhen pn Ob'In Me off imIfthe City elorh. Houm J3. 215 Chri A.,, SW. RoanaIF Virginia Hetl. 'r[nL July 3,201* AEPHANH MI. MOON REIN 114 a EMC CC Glrvk nn ,,I 'Y arup.. Virinia NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, pursuant to Section 15.2- 2606.A of the Code of Virginia, 1950, as amended, that the Council of the City of Roanoke, Virginia (the "City"), will hold a public hearing on Monday, July 17, 2017, at 7:00 P.M., or as soon thereafter as the matter may be heard, in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, with respect to the proposed adoption by Council of a resolution authorizing the City to contract a debt and issue general obligation public improvement bonds of the City (and in anticipation ofthe issuance of any such bonds to issue general obligation public improvement bond anticipation notes of the City) in the principal amount of not to exceed $33,500,000 for the purpose of providing net proceeds of sale (after taking into account costs of issuance, underwriting compensation and original issue discount) to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement, equipping, rehabilitation and repair of various public improvement projects of and for the City (including related design and architectural and engineering services) for the purposes and in the approximate amounts set forth below; provided that, if any purpose set forth below shall require less than the entire respective amount so set forth, the difference may be applied to any of the other purposes so set forth; and provided further that, net proceeds constituting original issue premium, if any, will be allocated to the projects below in such amount as shall be determined by the City. Purpose Amount School Facility Maintenance and Improvements 512,700,000 Library Master Plan 4,156,000 Parks and Recreation Master Plan 2,500,000 Civic Center 1,000,000 Slormwater Management 2,000,000 Curb, Gutter and Sidewalk Program 1,500,000 Fire Facilities 375,000 Fire /EMS Airpacks 1,400,000 Street Improvements 700,000 Centre for Industry and Technology (RCIT) Improvements 600,000 Fleet Capital Replacements 3,500,000 Technology Capital 1 775 000 Total $32,206,000 All members of the public and interested individuals are invited to attend such hearing and to appear and present their view on the proposed resolution and the proposed bond issuance, both orally and in writing. Should written comments be presented, three copies should be made available to the undersigned at or before the public hearing. If you are a person with a disability who needs accommodations for this public hearing, please contact the City Clerk's Office at (540) 853 -2541, by Noon on Thursday, July 13, 2017. 'fhe full text of the proposed resolution is on file in the office of the City Clerk, Noel C. Taylor Municipal Building, Room 456,215 Church Avenue, S.W., Roanoke, Virginia 24011. Dated: July 3, 2017 STEPHANIE M. MOON REYNOLDS, MMC City Clerk City ofRoanoke, Virginia [TO BE PUBLISHED ON MONDAY, JULY 3, 2017, AND ON MONDAY, JULY 10, 20171 o� CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C, Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 SHERMAN P. LEA, SR. Fax: (540) 853 -1145 Council Members Mayor Email: cicrk(aroanokeva.gov William D. Beatpitch Michelle L. Dykstra Raphael E. "Ray" Ferris John A. Garland Anita J. Price July 17, 2017 David B. Trinkle The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Price and Members of Council: We jointly sponsor a request of Monica Seiler, Captain, Salvation Army, to share information with regard to a new project in the southeast area of the City, at the regular meeting of City Council to be held on Monday, July 17, 2017, at 2:00 p.m. Sincerely, Sherman P. Lea, Sr. Mayor Michelle L. Dykstra Council Member SPL /MLD:ctw (0.0 IS, DOING THE MOST GOOD" ROANOKE VA New Day Street Outreach and Drop -In Center Project Description: The New Day Street Outreach Program, 24 hour hotline, and the New Day Drop -In Center (NDC), is a community collaborative program in Roanoke, Virginia to serve homeless, runaway, and at- risk youth. The New Day Street Outreach Program, ran by the Salvation Army of Roanoke, will conduct daily outreach in a wide variety of neighborhoods and popular youth congregate areas. Outreach workers will endeavor to establish trusting relationships, manage short term crisis situations, provide intervention to reduce harmful behaviors, and coordinate access to a myriad of community supportive services. The New Day Drop -In Center will work in tangent with the Street Outreach Program and provide a safe and well - maintained environment to meet the immediate needs of at risk youth. The Center will allow some respite and recreation, while the youth will receive intensive case management, life skills training, job readiness and educational attainment services, as well as linkages to wrap around supportive services that encourage youth to reach self - sufficiency. Partial funding has been secured for the New Day Drop -In Center and is scheduled to begin October 1, 2017. Needs to be Addressed: Currently there is no comprehensive support system nor is there any coordinated safety planning for runaway, homeless and street youth aged 18 -24, at -risk for sexual exploitation and of being trafficked in the Roanoke Valley. Proposed Services: A drop -in center for runaway, homeless and street youth along with 24 hour hotline will begin October 1, 2017 and will provide for their immediate needs, individualized harm reduction safety plans, respite, recreation, case management, life skills, educational opportunities, and links to other services. A street outreach program will begin by January 1, 2018 with secured funding. Population to be Served: Runaway, homeless and vulnerable youth including youth aging out of foster care and /or being at -risk of being sexually exploited or trafficked. ID.a Scope P, Runaway, homeless, and street youth ► 1.6 to 2.8 million youth run away each year. 86% were in foster care when they ran. ► Vulnerable to drug abuse, STD, pregnancy, HIV, sexual exploitation ► An estimated 36% aging out of foster care become homeless (kids in foster care are 10 times more likely to be homeless) ► 80% of runaway and homeless girls report to having been sexually abused ► Child abuse increases likelihood of being re- victimized on the street by 56% _ -� - -P 4 92 ► 48% of youth who participate in commercial sexual activity did so because they didn't have a safe place to stay ► 70% of runaway and "throw away" youth are in extreme danger of being trafficked ► Over 50% of street youth say their parents either kicked them out or didn't care Roanoke Scope ► 66 homeless under the age of 24 (Point in Time 2017) ► 26 of 163 (16.0 %) homeless of those surveyed reported past involvement in the foster care system. ► 3 of the 17 (17.6 %) individuals identified as unsheltered were unaccompanied youth (age 18 -24); two participated in the survey. Both reported past involvement in the foster care system (100 %). ► Rescue Mission housed 274 youth 18 -25 in 2016 ► 7.3% served in HMIS (CoC) programs were 18 -24 ► 80 of 277 in DSS custody are between 14 -18 ► Turning Point hotline: 87 calls for DV 18 -24; 11 sexually exploited; 4 human trafficking(2016) Y.A.L.E.; Straight Street, Youth Haven, Roanoke Diversity Center The New Day Center "Create a continuum of services that inspires vulnerable youth to reach their potential." ► Coordinated community street outreach , 24 hour hotline and drop -in center for aging out youth (14 -24) at risk of homelessness (runaway, homeless and street youth) ► human trafficking and sexually exploited victims ► Safe; inclusive; consistent place ► Empower youth to become self- sufficient ► A collaborative partnership for wrap around service linkages TWO New Day Center Cont. Target date: October 1, 2017 ► Staffing: Program Director, Program Coordinator, Street Outreach Workers, Trained volunteers ► NDC Advisory Board (currently steering committee), Youth Advisory Committee ► Housed in Southeast ► Daily street outreach (NDC vehicle, outreach workers) ► 24 hour hotline ► Drop -In Center ► Safe, clean, well- maintained, street entrance (8'h & Stewart Ave.) ► game room, dance studio, music studio, laundry, lockers /shower, study food ► physically, socially, & emotionally accessible when needed 1.` O' IN 1111:1 COI INCII_ OP "I I IF CITY OF ROANOKF:, VIRGINIA The 17th day of July, 2017. No. 40887 - 071717. A RF:SOIJ I'F[ON authorizing acceptance of a Victim /Witness Assistance Program grant from the Commonwealth o' Virginia Deparnment of Criminal Justice Services, and authorizing execution ol'any required documentation on behalf ofthc City. BF IT RISOI,VFD by the Council of City of Roanoke as follows: the Acting City Manager is hereby authorized on behalf of the City to accept from the Commonwealth of Virginia Department of Criminal Justice Services a Victim /Witness Assistance Program grant in the amount of $277,109 for Fiscal Year 2017 -2018, such grant being more particularly described in the report to Council dated July 17, 2017. 2. 'fhe local cash match for Fiscal Ycar 2017 -2018 shall be in the amount of $40,386. 3. The Acting City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the giant in a form approved by the City Attorney. 4. The Acting City Manager is further directedto famish suchadditional information as may be required by the Department of Criminal Justice Services in connection with theacceptance of the foregoing grant or with such project. ATTEST: U-- y1n' boon �no al) City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of July, 2017. No. 40888 - 071717. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Victim Witness Program Grant, amending and reordaining certain sections of the 2017- 2018 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salaries 35- 150- 4564 -1002 $ 208,080 City Retirement 35- 150 - 4564 -1105 25,863 ICMA Retirement 35- 150 - 4564 -1115 5,067 401 Health Savings 35- 150- 4564 -1117 1,518 FICA 35- 150 - 4564 -1120 16,306 Medical Insurance 35 -150- 4564 -1125 35,787 Dental Insurance 35- 150- 4564 -1126 1,776 Life Insurance 35- 150 - 4564 -1130 2,726 Disability Insurance 35 -150- 4564 -1131 583 Telephone 35- 150- 4564 -2020 1,200 Administrative Supplies 35- 150 - 4564 -2030 5,261 Dues and Memberships 35- 150- 4564 -2042 100 Training and Development 35- 150 - 4564 -2044 5,428 Postage 35- 150- 4564 -2160 1,800 Office Rental 35- 150 - 4564 -3075 6,000 Revenues Victim Witness FY18 - State 35- 150- 4564 -4564 277,109 Victim Witness FY18 - Local Match 35- 150- 4564 -4565 40,386 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. GOMMONWEALTR OF VIR(31NlAr ;�f xOgHO 6f3"t ~` � l D O NALD S. CALDWELL @ �6 .. ",4' C11 mkIO N RAIN `S y Ax,n COOS SJO T.,. NO 85f -2006 EALTH S NTTOft V W Fnx 853 -1201 CITY OF ROANOKE OFFICL OF THE COMMONWFAITH'S ATTORNEY 315 CHUB( H AVENUE ROANOKE, VIRGINIA 24016 July 17, 2017 Honorable Sherman P. Lea, Sr., Mayor Honorable Anita J. Price, Vice -Mayor Honorable William D. Bestpitch, Council Member Honorable Michelle L. Dykstra, Council Member Honorable Raphael E. Ferris, Council Member Honorable John A. Garland, Council Member Honorable David B. Trinkle, Council Member Dear Mayor Lea and Members of City Council: Subject: Acceptance of the Victim Witness Program Grant Background: The Victim/Witness Assistance Program will be awarded a twelve month, $277,109 grant ( #18- X8554VW16) from the Department of Criminal Justice Services (DCJS). This grant will allow the Victim/Witness Assistance Program to continue to provide comprehensive information and direct services to crime victims and witnesses in accordance with the Virginia Crime Victim and Witness Rights Act. The Victim/Witness Program will operate with one full -time coordinator and one full -time assistant for the Circuit Court, as well as two full -time assistants for the Juvenile and Domestic Relations Court and one full -time assistant for the General District Court. The Victim/Witness Program is coordinated by the Office of the Commonwealth's Attorney Considerations The cost to the City for the grant would be $40,386 as a local cash match for a total grant budget of $317,495. This local cash match is included in the General Fund FY 2017 -2018 adopted budget in the Transfer to Grant Fund account (01- 250 - 9310 - 9535). Recommendations: Accept the Victim/Witness Grant #18- X8554VW16 of $277,109 with the City of Roanoke providing $40,386 as a local cash match from the funding provided in the Transferto Grant Fund account. Authorize the City Managerto sign and execute all appropriate documents, approved as to form by the City Attorney, to obtain Grant #18- X8554VW16. Adopt the accompanying budget ordinance to establish revenue estimates of $277,109 in state grant funds and $40,386 in local match in the Grant Fund, transfer local match totaling $40,386 from the General Fund and appropriate funding totaling $317,495 as outlined on Attachment A in accounts to be established in the Grant Fund by the Director of Finance. Res ectfully sub tied, 6�� OL9" Donald S. Caldwell Commonwealth's Attorney DSC:jsl c: Sherman M. Stovall, Acting City Manager R. Brian Townsend, Assistant City Manager for Community Development Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Stephanie M. Moon Reynolds, City Clerk Troy A. Harmon, Municipal Auditor Victim Witness Coordinator ATTACHMENT A PROGRAM BUDGET 1002 Regular Employee Salaries $208,080 1105 City Retirement $ 25,863 1115 ICMA Retirement $ 5,067 1116 ICMA Match $ 0 1117 RHSA(1 %) $ 1,518 1120 FICA $ 16,306 1125 Medical Insurance $ 35,787 1126 Dental Insurance $ 1,776 1130 Life Insurance $ 2,726 1131 Disability Insurance $ 583 2020 Telephone $ 1,200 2030 Administrative Supplies $ 5,261 2042 Dues /Membership $ 100 2044 Training and Development $ 5,428 2144 Travel $ 0 2160 Postage $ 1,800 2035 Equipment $ 0 3075 Other Rental 6,000 TOTAL $317,495 e CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 17, 2017 Subject: Acceptance of Victim /Witness Assistance Program Grant I concur with the recommendation from Donald S. Caldwell, Commonwealth's Attorney, to accept funding from the Department of Criminal Justice Services of the Commonwealth of Virginia for continuation of the Victim /Witness Assistance Program in the amount of $277,109, with the City providing the local match of $40,386. 1 further recommend adopting the accompanying budget ordinance to establish a revenue estimate of $277,109 in state grant funds, and to appropriate funding totaling $317,495 in accounts to be established by the Director of Finance. Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers Barbara Dameron, Director of Finance CITIZENS FOR City of Roanoke 2015 Community Greenhouse Gas (GHG) Emissions And Energy Summary Roanoke City Council Meeting July 17, 2017 Dr. Sean McGinnis Director - VT Green Engineering Program Roanoke City - Citizens for Clean & Green Committee OWY ,LylcPr RO- -ANOKE W Virq!n Tech Invent the Future V Atmospheric CO2 Concentration Data ROANOKE zero, z zo 380 J J Cr a 360 rn r Ir a 340 Atmospheric CO2 at Mauna Loa Observatory Scripps Institution of Oceanography NOAA Earth System Research Laboratory 1960 1970 1980 1990 2000 2010 YEAR T J National Oceanic and Atmospheric Administration (NOAA), Earth System Research Laboratory W VirginiaTech Global Monitoring Division, http :// www. esrl. noua .govlgmdlccgg /trendslfull.html invent the Future CITIZENS FOR 5 Step Process For GHG Reduction STEP City Council Resolution Sept. 18, 2006 1 3 4 5 2005 Baseline Report Dec 27 2007 City Council Resolution Sept. 2, 2008 10% community reduction (Jan. 2009 Dec. 2014) Devel Implement Local Agtion Plains Monit¢r and vorify re$ults City Council Resolution June 6, 2016 10% Community Reduction (Jan. 2015 — Dec. 2019) 12.5% Municipal Reduction 0 ROANOKE Municipality — 25% 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 W VirginiaTech Invent the Future Clean & Green Citizens Academy • 7th Citizen's Academy planned for fall 2017 — Topics: • City Energy and Emissions Review • City Environmental Initiatives and Awards • School Green Initiative • Green Building /Weatherization • Transportation • Air Quality • Water, Storm Water, and Waste Water • Renewable Energy • Local Food ROANOKE • 2tnd Envision Event planned for fall 2017 — This interactive program between City of Roanoke Staff, business leaders, and citizens collects feedback on the City's environmental programs and looks for ways to support some of the citizen's desires for future events and initiatives. WVioniaTech Invent the Future C IiIZENS FOR !CLF N Roanoke Energy and GHG Inventory Analysis ROANOKE • Scope 1. City limits and physical boundaries 2. Residential, commercial, industrial, and municipal activities 3. Electricity, natural gas, transportation fuels, and waste 4. Baseline Year 2005 • Data Sources 1. Utility billing records for electricity and natural gas use by sector 2. VDOT Vehicle miles travelled (VMT) data 3. Roanoke City energy and fuel records • Emission Analysis • ICLEI ClearPath online emissions software used for 2015 analysis while Clean Air and Climate Protection (CACP) software used in past analyses • Baseline year (2005) and 2015 compared using both analysis methods ➢ Negligible differences ( <2 %) for industrial, commercial, residential, and transportation sectors ➢ Waste emissions are 1.5 times higher in the new method due to stricter methodology m.VirginiaTech Invent the FWUre CITIZENS FOR I N City of Roanoke Electricity Usage Sector 2005 (kWh) 2015 (kWh) Residential Commercial Industrial Other 502,467,666 616,360,103 487,843,077 145,349,802 487,376,78 602,864,71 407,340,04 126,791,61 Totals 1,752,020,648 1,624,373,16 Year -to -Year Change -0,7 Year -to -2005 Change -7,3 rrr rrr rrr :11 111 rll L 3 1,600,000,000 - ,rr'r rrr rrr rr rrr rrr 1,000,000,000 y 800,000,000 �SI:IAi111H:1:rl �SIQfRRRTa 200,000,000 0 Electricity Usage - City of Roanoke •2005 Eltttrlclty 13006 Ele Wcity a2009Elearicity _._. •2010 Electritlry • 2011 Electricity • 2012 Electrkity 2013 Ele iciry 2014 Elxbicity 2015 Elecbltlty Residential Commercial Industrial Other ROANOKE 2015 Roanoke Electrical Usage Totals WVirginiaTech Invent the Future IICITIZENS FOR City of Roanoke Natural Gas Usage Sector 2005 therms 2015 therms Residential Commercial Industrial 19,967,493 13,087,409 15,435,141 18,603,43 12,962,272 15,155,12 Totals 48,490,043 46,720,82 Year -to -Year Change -6.4 Year -to -2005 Change -3.0 Natural Gas Usage - City of Roanoke 60,000,000 ',. • 2005 Natural Gas • 2008 Natural Gas 50,000,000 • 2009 Natural Gas • 2010 Natural Gas E • 2011 Natural Gas F 40,000,000 . 2012 Natural Gas -- C:. • 2013 Natural Gas 2014 Natural Gas 0 30,000,000 2015 Natural Gas q � v M^ 20,OM,000 N v,ry Z 10,000,000 0 — Residential Commercial Industrial Totals RO —ANOKE 2015 Roanoke Natural Gas Usage ® VirginiaTech Invent the Future CITIZENS City of Roanoke Transportation Analysis Roanoke City VMT 2015 (millions of Vehicle Miles Travelled) u 840 820 800 1J2� 776.8 80 736.5 o , T 700 2001, 2008 2009 2010 2011 Roanoke City VMT By Road Type (2015) 751.6 741.7 735.6 117031 2012 2013 2014 2015 Interstate 1.2% Roanoke Road Type Miles By Percentage ROANOKE • While most of the road miles in the City of Roanoke are secondary, the relative percentage of miles travelled on the primary and interstate roads is much higher due to traffic volume. Qj VirginiaTech Invent the Future City of Roanoke Community GHG Emissions ClearPath Roanoke City GHG Emissions By Sector (2015) Tr Waste 5.4% Nat I ROANOKE ClearPath Roanoke City GHG Emissions By Source (2015) Waste Diesel W VirginiaTech Invent the Future 'ITIZENS FOR �l► City of Roanoke Community GHG Emissions r� C' FAN ROANOKE Sector ClearPath 2005 BASELINE (mtons) ClearPath 2014 (mtons) CACP 2015 (mtons) ClearPath 2015 (mtons) Model Difference % Baseline Difference % 2014 Difference % Residential 488,19C 429,191 407,061 409,192 0.52 -16.2% -4.79/c Commercial 645,896 548,988 530,270 533,433 0.60% - 17.4% -2.8% Industrial 451,020 362,808 339,482 339,752 0.08 -24.7% -6.4% Transportation 382,512 366,471 359,924 364,796 1.4 -4.6% -0.5% Waste 961 038 93,608 39,803 94,867 138° -1.2% 1.3 otals 2,063,656 1,801,066 1,676,54q 1,742,04 3.99' -15.6 -3.3 = 2,000,000 N O V C O N N E 1,000000 W V sm,000 0 ClearPath GHG Emissions (CO, equiv) - City of Roanoke Residential Commercial Industrial Transportation Waste Totals Qg VirginiaTech Invent the Future Summary ROANOKE • The annual energy and emissions analysis showed a decrease in Community greenhouse gas (GHG) emissions of 16% in 2015 compared to the baseline year of 2005. • The 2015, the Community emissions are 3.3% less than in 2014 which is a good start toward the City Council Community goal of 10% reduction by the end of 2019. • Municipal GHG reductions for the City of Roanoke have not yet been calculated using the new software analysis tool. • These GHG reductions also correspond to reduced environmental and health effects related to improved local air and water quality. • This on -going analysis effort, supported strongly by City Council and Staff, provides data to help in the process of improving the future environmental, health, and economic sustainability of the City. W VirginiaTech Invent the Future IN TIIE COUNCIL OF'I'lH1 Cl FY OF ROANOKI?, VIRGINIA The 17th day of July, 2017. No. 40889- 071717. A RESOLUTION authorizing the acceptance of a FY-17 U.S. Environmental Protection Agency (EPA) Brownfield Assessment Gant (hazardous substances) to fund environmental investigations of brownfield properties within the City of Roanoke that are suspected of being contaminated by hazardous substances; and authorizing the City Manager to execute any required grant agreements, to execute any necessary additional documents, to provide additional information, and to take any necessary actions to receive, implement, and administer such Assessment Grant, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke as follows: I. The City of Roanoke hereby accepts the FY-17 EPA Brownfield Assessment Grant (hazardous substances) from the EPA in the amount of $200,000 to provide funds for environmental investigations of brownfield properties within the City of Roanoke that are suspected of being contaminated by hazardous substances, all as more particularly set forth in the City Council Agenda Report dated July 17, 2017, 2. The City Manager is hereby authorized to execute a cooperative agreement between the City and the EPA, which is to be approved as to form by the City Attorney. 3. The City Manager is further authorized to execute any necessary additional documents, provide any additional information, and to take any necessary actions in order to obtain, accept, receive, implement, use, and administer such Assessment Grant, including establishing guidelines for the use of such Grant funds. ATT ST: City C er �� h I n--- .,- ..... p. n n, 1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of July, 2017. No. 40890 - 071717. AN ORDINANCE appropriating funding from the United States Environmental Protection Agency for environmental site assessments and related training and development, amending and reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees for Professional Services Expendable Equipment ( <$5,000) Printing Business Meals and Travel Postage Revenues EPA Brownfield Hazardous Sites Assessment FY17 35- 615- 8123 -2010 $ 190,000 35- 615 - 8123 -2035 3,000 35- 615 - 8123 -2075 1,000 35- 615 - 8123 -2144 5,000 35- 615 - 8123 -2160 1,000 35- 615 - 8123 -8123 200,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 17, 2017 Subject: FY -17 Environmental Protection Agency (EPA) Brownfields Assessment Grant Background The City of Roanoke has been awarded a $200,000 EPA Brownfields Assessment grant. The Fiscal Year 2017 Hazardous Assessment grant will allow the City to conduct Phase I and Phase II Environmental Site Assessments (ESAs) on former industrial or commercial sites whose redevelopment is burdened by real or perceived environmental contamination. Cleanup and redevelopment planning will be conducted for sites requiring cleanup activities. The City will manage the grant using an in -kind contribution of City personnel to ensure that as much of the grant funding as possible will be dedicated to project activities. While grant funds may be used anywhere within the City, these funds will be targeted toward areas west of downtown and in the Melrose Orange Target Area based on the Brownfield Rail Corridor Revitalization Plan adopted in 2013. The funding allows for projects that would help with expansion of the greenway system and sites that can be reused for expansion of existing businesses and attraction of new businesses and industry. Considerations: Previous assessment grants have helped pave the way for projects such as the Ponce De Leon building, the Virginia Museum of Transportation, The Bridges development, the Freedom First West End branch along with the LEAP community kitchen, and the site for the future east coast headquarters of Deschutes Brewery. The success of these projects is why the City is often recognized as a leader in brownfield reuse in the State. The attainment of the FYI Assessment grant will allow the City to work in tandem with its targeted HUD funds to create a significant benefit to residents in the Melrose Orange Target Area, while continuing work expanding the City's greenways and encouraging economic development within the City. Recommended Action: Accept the FY -17 EPA Brownfields Assessment Grant in the amount of $200,000 and authorize the Acting City Manager and City Clerk to execute and attest respectively, a cooperative agreement with the United States Environmental Protection Agency to accept such grant, approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $200,000, and appropriate funding in the same amount into expenditure accounts to be established in the Grant Fund by the Director of Finance. Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assit. City Mgr. for Community Development Barbara A. Dameron, Director of Finance Chris Chittum, Director of Planning Building & Development Ian Shaw, Planning Administrator Wayne Leftwich, Senior City Planner F IN THE. COUNCIL OP THE CITY OF ROANOKE, VIRGINIA ___/ The 17th day of July, 2017. No. 40891 - 071717. A RESOLUTION authorizing the City Manager to execute a renewal of the Outstationed Eligibility Worker ( "OEW ") contract dated February 6, 2013 ( "Contract "), between the City of Roanoke on behalf of its Department of Social Services ( "City"), and Carilion Medical Center ( "Carilion "), for the placement by the City of four (4) OEW worker(s), as well as an onsite OEW supervisor, at Carilion, for two successive, additional, one year terms, and authorizing the City Manager to execute any necessary documents required to accept such contract. WHEREAS, the City and Carilion entered into the Contract for the placement by the City of Medicaid eligibility workers) at Carilion to determine Carilion patients' Medicaid eligibility, and to enroll such eligible patients into Medicaid; and WHEREAS, the initial term of the Contract was for a two (2) year term commencing February 6, 2013, and the Contract provided that the Contract could be renewed two (2) additional, one year terms, upon the mutual agreement of the parties; and WHEREAS, the Contract was renewed on March 16, 2015, with two (2) OEW workers, and the Contract provided that the Contract could be renewed two (2) additional, one year terms, upon the mutual agreement of the parties, and the parties desire to continue the Contract. NOW THEREFORE, BE I'I RESOLVED by the Council of the City of Roanoke as follows: 'fhe City Manager is uuthori/Cd to execute an agreement between the City and Carilion extending the teen of the Contract two (2) .successive, additional, one year terms, such renewal agreement to be in a form approved by the City Attorney, and upon such terms and conditions as are moro particularly described in the City Council Agenda Report dated July 17, 2017. 2. "1 'he City Manager is further directed to execute any additional documents that may be required in connection with the City's renewal of the Contract. � �'jJArrlts�r Q{} f 1 P'�Cit� rk� R- Archon. City Monger m Roe, OE W Agreement wish C ... 1,oa(71717) /I I IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of July, 2017. No. 40892- 071717. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia and Carilion Medical Center for outstationed eligibility workers, amending and reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salary 35- 630 - 5197 -1002 $ 364,288 City Retirement 35- 630 - 5197 -1105 62,075 401H Health Savings Match 35- 630 -5197 -1117 3,643 FICA 35- 630 - 5197 -1120 27,868 Medical Insurance 35- 630 -5197 -1125 66,580 Dental Insurance 35- 630 -5197 -1126 3,500 Life Insurance 35- 630 - 5197 -1130 4,772 Disability Insurance 35 -630- 5197 -1131 1,020 Revenues Outstationed Worker FY17 - Federal 35- 630 - 5197 -5197 394,972 Outstationed Worker FY17 - Carilion 35- 630 - 5197 -5198 138,774 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: �,�. Y�ar i��ya�c.�,✓ city CI STATEMENT OF CONFLICT OF INTEREST I, David B. Trinkle, state that I have a personal interest in Agenda Item 7. a. 2 of the City Council Agenda for July 17, 2017, regarding an agreement between Carilion Medical Center and the City for two Ourstationed Medicaid Eligibility Workers, because Carilion Medical Center is my employer. I have no role in this proposed agreement and do not participate in any decision - making processes in this agreement for my employer. Therefore, pursuant to Virginia Code Sections 2.2 -3110 A. 4 and 2.2 -3112 A. 1, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 17th day of July, 2017. (Seal) avi rinl e, em er of Council CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 17, 2017 Subject: Appropriation of Funding for Outstationed Medicaid Eligibility Staff at Carillon Medical Center Background On February 20, 2013 the City of Roanoke Department of Social Services (DSS) and Carillon Medical Center (CMC) entered into an agreement to establish an Outstationed Eligibility Worker (OEW) position through DSS to be placed at CMC. The OEW will accept Medicaid applications and make determinations of eligibility or ineligibility for applicants who are patients of CMC. CMC desires that an OEW be onsite in order to facilitate eligibility determinations for patients awaiting discharge from the hospital to a long term care facility. The agreement was renewed on March 16, 2015 with two OEW positions. Considerations: DSS and CMC are proposing to renew the agreement for two additional and successive one year periods, with four OEW positions as well as an onsite OEW supervisor. The agreement may be terminated at any time by either party upon sixty days written notice to the other party. The total anticipated cost of these positions is $533,746 for an additional two year period. Monthly, DSS will receive reimbursement for 74% of the cost from federal pass- through funding. DSS will, on a monthly basis, bill CMC for the remaining 26 %. There is no local cost for these positions. Recommendations: Authorize the Acting City Manager, or his designee to enter into the renewal of the agreement with CMC. Such agreement shall be approved as to form by the City Attorney. Authorize the Director of Finance to establish a revenue estimate in the amount of $533,746 and appropriate funding in the same amount for four Outstationed Eligibility Workers and one Outstationed Eligibility Supervisor for a two year period into accounts in the Grant Fund. - -- Sherman M. Stova Stova I Acting City Manager Distribution: Council Appointed Officers R. Brian Townsend, Asst. City Mgr. for Community Development Barbara A. Dameron, Director of Finance Steven W. Martin, Director of Human /Social Services IN H III COUNCII. OP 11IIf CITY OI: ROANOKk, VIRGINIA The 17th day of July, 2017. . No. 40893 - 071717. A RISOLU'HON authorizing the acceptance ofthe Child Abuse and Neglect prevention Progranh (imnl to the C ily of Roanoke( "City ") by the Virginia Department of Social Services ( "VDSS ") in the amount of $50.000; and authorizing the City Managcrto execute any documentation required to accept the 01ant on bchalfof the City. 6L IT RESOLVED by the Council of the City of Roanoke that. 'I lie City hereby accepts the Child Abuse and Neglect Prevention Grant in the anhounl 01' $50,000, by the V DSS, with a local fir-kind match in the anhount of $9,734 to be provided by the City and a cash match in the amount of $6,933 to be provided by the City, for the grant period to commence on July I, 2017, for the purpose of prov id ing parenting classes with an in -home component to 45 parents of chi Idrcn 0 -5 years old identified by the City of Roanoke Department of Social Services ("DSS") as at risk ofabusing and neglecting their children, all as more particularly set forth in the City Council Agenda Report dated July 17, 2017. "fhe City Manager is hereby authorized to execute and hie, on behalf of the City, the Grant agreement with the VDSS and all necessary documents required to accept the Grant. All documents shall be upon form approved by the City Attorney. The City Manager is further directed to furnish such additional information as may berequired in connection with City's acceptance of this Grant. ATTEST City Clerk R -Chem Amao & NCN11O Nro,W— N.oll", 111"c0 -17 1 r) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of duly, 2017. No. 40894 - 071717. AN ORDINANCE to appropriate funding from the Virginia Department of Social Services for the Child Abuse and Neglect Prevention Program Grant, amending and reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Temporary Employee Wages FICA Business Meals and Travel Program Activities Revenues Child Abuse Prevention FY18 — Federal PT Child Abuse Prevention FY18 — State Child Abuse Prevention FY18 — Local 35- 630 -5222 -1004 $ 3,121 35- 630 - 5222 -1120 239 35- 630 - 5222 -2144 60 35- 630 - 5222 -2066 53,513 35- 630 -5222 -5222 25,000 35- 630 - 5222 -5223 25,000 35- 630 -5222 -5224 6,933 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: A"rn�tNIJA-- City Clerk. 4�F UHF CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 17, 2017 Subject: Child Abuse and Neglect Prevention Program Grant Background: Beginning in January 2014, the City of Roanoke Department of Social Services (DSS) partnered with Blue Ridge Behavioral Health (BRBH) and Intercept Youth Services to develop a parent program for parents at risk of abusing and /or neglecting their children. This parenting initiative includes a classroom and in- home practice component and is focused primarily on parents with children ages 5 to 12 years old. It has been funded primarily through state /federal Promoting Safe and Stable Families (PSSF) funds and Children's Service Act (CSA) funds. PSSF funds can only fund three classes of 15 people per year. Due to the popularity and initial success of the initiative, DSS submitted a grant proposal to the Virginia DSS State Office to fund additional classes which will focus on serving 45+ parents with children ages 0 to 5 years, as well as young parents, and Latino parents. PSSF and CSA funds will continue to fund classes for parents of children 6 years and older. The City of Roanoke's DSS has been awarded a Child Abuse and Neglect Prevention Program grant for a third year. This grant will provide parenting classes with an in -home component to 45+ parents of children 0 -5 years old indentified by DSS as at risk of abusing and neglecting their children. The program is entitled "Parenting Little Ones ". The award is for $50,000 and will be used to pay for the classroom and in -home components, translators for Latino parents, bus passes to assist families with transportation to the class, and child care while the parents attend the class. This award requires a 25% match of local funds. The total match is $16,667; $9,734 is in -kind and the remaining $6,933 is a cash match which can be provided from the Grant Matching account 35- 300 - 9700 -5415. The award is available starting July 1, 2017. Recommended Action: Accept the Child Abuse and Neglect Prevention Program grant and authorize the Acting City Manager to execute the grant agreement and any necessary documents required to accept the grant, to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant Fund for $56,933, transfer funding in the amount of $6,933 from account 35- 300 - 9700 -5415 (Local Match Funding for Grants) to provide the local match funding, and appropriate total funding of $56,933 into accounts to be established by the Director of Finance in the Grant Fund. Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers R. Brian Townsend, Asst. City Mgr. for Community Development Barbara A. Dameron, Director of Finance Steven W. Martin, Director of Human /Social Services IN'I'I IF COUNCIL OF TI IE CITY OF ROANOKE. VIRGINIA The 17th day of July, 2017. No. 40895- 071717. A RESOLUTION authorizing the acceptance of funding to the City of Roanoke from the Virginia Department of Social Services (VDSS) to be used by the City of Roanoke Department of Social Services (DSS) for additional funding for client specific child welfare substance abuse and supplemental services, and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds. HE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts funding in the amount of $19,848 from the VDSS, with a local match required from the City in the amount of $3,641, for a total amount of $23,489, to be used by DSS for additional funding for client specific child welfare substance abuse and supplemental services, as more particularly described in the City Council Agenda Report dated July 17, 2017. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to famish such additional information as may be required in connection with the acceptance of the foregoing funding. ATTT,�ES,T: "U, City Clerk R- eccepi ervices ror child —Ifzro abaence ebnse & ,,1,,,enu1 services (9.17.17) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of July, 2017. No. 40896- 071717. AN ORDINANCE to appropriate funds from the Virginia Department of Social Services for Child Welfare Substance Abuse and Supplemental Services, amending and re- ordaining certain sections of the 2017 -2018 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2017 -2018 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Contingency 01- 300 - 9410 -2199 ($ 3,641) Child Welfare Substance Abuse 01- 630 -5311 -3207 23,489 Revenues Child Welfare Substance Abuse 01- 110 - 1234 -0743 $ 19,848 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Cie °~logo CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 17, 2017 Subject: Appropriation of Funding for Child Welfare Substance Abuse and Supplemental Services Background The Virginia Department of Social Services (VDSS) has provided additional funding to local departments of social services for client specific child welfare substance abuse and supplemental services. VDSS has allocated funding to assist with the costs of substance abuse testing and treatment services for children and families to ensure a child's safety, permanency and well -being and to provide an informed decision regarding child removal, family support services, family reunification or termination of parent rights. The allocation can also be used to support an array of supplemental services to help meet the needs of children and families to provide social, health, emergency needs, supplies, equipment and other services. Considerations: VDSS has allocated $23,489 to the city for child welfare substance abuse and supplemental services; this funding includes a required 15.5% local match which will be taken from City Manager Contingency. City Council authorization is needed to accept and appropriate the funding. Recommended Action: Authorize the Acting City Manager to accept $19,848 in funding from the Commonwealth of Virginia for child welfare substance abuse and supplemental services. Adopt the accompanying budget ordinance to increase the revenue estimate in the amount of $19,848, and to appropriate funding in the amount of $23,489 to the expenditure account for Social Services programs which includes $3,641 in local cash match from City Manager Contingency Account No. 01- 300 -9410- 2199. _ S1IleFlead_ll--- — ----------- Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers R. Brian Townsend, Asst. City Mgr. for Community Development Barbara A. Dameron, Director of Finance Steven W. Martin, Director of Human /Social Services S EYI1ANIE M. MOON REYNOLDS, MM(' City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke,Vbginin 24011 -1536 Telepkunc (541)X53 -2541 R,.: (541)853-1145 E -moil: dcrkOrowiokevn.gov July 18, 2017 Bill Kraus and Steve Newton, Owners Mission BBC, LLC Headquarters 7748 Ritchie Highway Glen Burnie, Maryland 21061 -4378 Gentlemen CEC'ELIA N. MCCOY Deputy City, Clerk CECELIA T. W EBB, CMC Asslstent Deputy City Clerk I am enclosing copy of Resolution No. 40897 - 071717 accepting a donation from Mission BBQ to the Roanoke Fire -EMS Department, in the amount of $5,101.00, to be used to support a wide variety of Fire -EMS programs. Roanoke City Council also wishes to express its appreciation and that of the citizens of the City of Roanoke to Mission BBQ, for their generous donation to the Roanoke Fire - EMS Department. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 17, 2017. Sincerely, Stephanie M. Moon Reynolds, M City Clerk Enclosure c: Dave Clark, General Manager, Mission BBQ, 2229 Colonial Avenue, S. W., Roanoke, Virginia 24015 Sherman M. Stovall, Acting City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance Amelia C. Merchant, Director of Management and Budget David Hoback, Chief of Fire -EMS (;�V IN'fl Ili CO INCII, OI 'Il Ili ('I IY OI' lZOANOKI!, VIR(iiNIA Thu 17th day of .i,ay, 2017. No. 40897 - 071717. A ItFSOI JJ'I [ON authorizing acceptance ol'a donation flour Mission HBQ to the Roanoke Piro -ISMS Department; and authorizing Csocution of any and all necessary documents to accept the donation. BI: fl RFSOI,VFD by the Council of the City of Roanoke that 'I'he City Manager is hereby authorized on bchalfofthe City to accept from Mission BBQ, a donation to the Roanoke fire -EMS Department, a donation in the amount of $5,101, such funding to be used to support a wide variety of Fire -CMS programs, all of which is more particularly described in the City Council Agenda Report dated.luly 17, 2017. 2. The City Manager and the City Cleric are hereby authorized to execute and attest, respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's acceptance of the donation, such documents to be approved as to form by the City Attorney. 3. This Council wishes to express its appreciation and that of the citizens of the City of Roanoke to Mission BBQ, for their generous donation to the Roanoke Fire -EMS Department as described above. 4. The City Clerk is directed to transmit a copy of this Resolution to Mission BBQ, expressing the City's appreciation for its donation. ATTTTEQS�T: City Clerk. "Mo_�L IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17[h day of July, 2017. No. 40898 - 071717. AN ORDINANCE appropriating funding from Mission BBQ donations to support Officer development and training programs, amending and reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Training and Development 35- 520 - 3676 -2044 $ 5,101 Revenues Fire /EMS Donation Fund FY18 — Mission BBQ 35 -520- 3676 -3676 5,101 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: p �" . . City Clerk. o CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 17, 2017 Subject: Mission BBQ Donation - Officer Development and Training Background Mission BBQ has collected donations through the sale of special public safety plastic cups. The goal of this fundraiser was to support the Officer Development and Training programs of the Roanoke Fire -EMS Department. At the conclusion of the fundraiser, the total amount available for donation to the Roanoke Fire -EMS Department is $5,101. This fundraiser was conducted by Mission BBQ located at 2229 Colonial Ave SW. Mission BBQ has previously conducted fundraisers for fire department support organizations and donated food services to the Roanoke Fire -EMS Department. Recommended Action Accept the donation as described above. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $5,101 and appropriate funding in the same amount into accounts to be established by the Director of Finance in the Grant Fund. 9�RfmhrLJ1G__¢p�� Sherman M. Sto aIG ( - -- Acting City Manager Distribution: Council Appointed Officers Barbara A. Dameron, Director of Finance David Hoback, Chief of Fire -EMS Amelia C. Merchant, Director of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of July, 2017. No. 40899- 071717. AN ORDINANCE appropriating funding from the United States Department of Transportation through the Commonwealth of Virginia Department of Emergency Management (VDEM) for hazardous materials emergency responses and training and development, amending and reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Training and Development Training and Development Program Activities Program Activities Revenues Haz -Mat Response Grant FYI Haz -Mat Response Grant FY16 Haz -Mat Response Grant FYI 35- 520 - 3238 -2044 $ 1,000 35- 520 - 3239 -2044 1,000 35 -520- 3239 -2066 20,565 35- 520 - 3241 -2066 18,019 35- 520 - 3238 -3278 1,000 35 -520- 3239 -3279 21,565 35 -520- 3241 -3281 18,019 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: -4--" City Clerk. aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 17, 2017 Subject: Virginia Department of Emergency Management Hazardous Materials Response Agreement Background: Roanoke Fire -EMS serves as the region's Level III Hazardous Materials Response Team. Every five years the City of Roanoke signs a new contract with the Virginia Department of Emergency Management (VDEM) agreeing to maintain this response. As part of this contract, the Roanoke Fire -EMS Department receives funds from VDEM to reimburse the Hazardous Materials Response Team for the equipment, labor, and other costs associated with hazardous materials emergency responses. Additional funds are also available for specialized training for the Hazardous Materials Response team. Considerations City Council action is needed to accept and appropriate funds received for reimbursement to the City of Roanoke for hazardous materials responses and specialized training. Recommended Action: Adopt the accompanying budget ordinance to increase the revenue estimate in the grant fund in the amount of $40,584 and appropriate funding of $40,584 into a project account established by the Director of Finance. /SOPH'1A1A_ -ALALt Vl - -- Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers Barbara A. Dameron, Director of Finance Amelia Merchant, Director, Management and Budget `tea >i CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (541) 853 -2541 Fnx: (540)R53 -1145 S I ' EVIIANIE M. MOON BLYNOLUS, MMC E -Ia-l: elerk(n }roxnokevx.gov City Clerk CECELIA F. MCCOY Deputy Clfv Clerk CECELIA T. WEBB, CMC' July 18, 2017 A..ISmm Belau, Cm Clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 40900- 071717 amending Chapter 32, Taxation, Article VIII., Cigarette Tax, Section 32 -196, Redemption of stamps-, refund for destroved stamps, of Code of the City of Roanoke (1979) as amended, to provide for the refund of any cigarette stamps that are returned to the city or are destroyed, without deduction of penalties or additional fees, upon verification by the Director of Finance or City Treasurer that such stamps have been returned or destroyed. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 17, 2017; and is in full force and effect upon its passage. Sincerely, Wb'^, vfir "v'�1 Stephanie M. Moon Re tm City Clerk Enclosure c: The Honorable Evelyn Powers, Treasurer The Honorable Brenda Hamilton, Clerk, Circuit Court Rick Kahl, Clerk, General District Court Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Sherman M. Stovall, Acting City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance IN'flIL COUNCIL OP'I'lIL('I'I'Y Op ROANOI<L, VII2OINIA The 17th day o July, 2017. Nu. 40900 - 071717. AN ORDINANCH amending Chapter 32, 'taxation, Article VIII., Cigarette Tax, Section 32 -196, Redemption of stempsrcllmd For destroyed starnns, of Code of the City of Roanoke (1979) as amended, to provide for the refund of any cigarette stamps that are returned to the city or are destroyed, without deduction of penalties or additional fees, upon verification by the director of finance or city nnasurer that such stamps have been returned or destroyed; providing for an effective date, and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that Chapter 32, Taxation, Article Vlll., Cigarette Tax, Section 32 -196, Redemption of stamps; refund for destroyed stamps, Code of the City of Roanoke (1979) as amended, is hereby amended and reordained to read and provide as follows: See. 32 -196. Redemption of stamps• refund for destroyed stamps The director of finance is hereby empowered to make and carry into effect such reasonable rules and regulations relating to the redemption of stamps provided for by this article as he may deem necessary. ; pjoa,dcd, however_ that u9 redeeming siaolpti- a ntalaiog Itiluad lo, de'uove<f- 1}airryr.. "ball in noc¢ e rcouod nxac than nnw4H --(4() «,f the -tie, Y- tkw et ouch Icdeeliu, - -,I rl,wnuvpst ti9ea+rlu: The purehuar price of od such clamps Thal ale Ictumed to (hc oily neasure� fin' redemption. w that h:ne been dc,hoxed, :halt be refunded �cilhout dedoclinu of penaltin•: or additional ice,_ upon cCifcafion b� (he riiroil - ot noun",. i cilq tre_. �w cr thin .11111 amnps u,O, br -u rrturgeJ to the 0 P,;11trel or dcs(ru', ad. 1 Except as amended herein, the remainder of the provisions of Chapter 32, Taxation, Article VIII., Cigarette Tax of, Code of the City of Roanoke (1979) as amended, shall remain unchanged and in full force and effect. This ordinance shall be in full force and effect upon its passage. Pursuant to § 12 of the Roanoke City Charter, the second reading ot'this ordinance by title is hereby dispensed with. ATTEST: City Clerk. Daniel J. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVFNUF_, SW ROANOKE, VIRGINIA 24011.1595 The I lonorable Sherman M. Lea, Mayor and Members of City Council Roanoke, Virginia TEI FPHONF 540- 853.2431 FAX 540-853 -1221 July 17, 2017 Timothy R. Spencer Steven J. Talevi David L. Collins Heather P. Ferguson Laura M. Carini Assistant City Attorneys Re: Amendment to Section 32 -196 of the City Code; Refund of Purchase Price of Cigarette Tax Stamps Dear Mayor Lea and Members of Council: Background: 11. B. 1950, adopted this year by the Virginia General Assembly, and effective July 1, 2017, amended Section 58.1 -3832 of the Code of Virginia (1950), as amended, by requiring that the purchase price of any cigarette tax stamps that have been purchased be refunded, without deduction of penalties or additional fees, upon verification by the locality that such stamps have been returned. Section 32 -196 of the Code of the City of Roanoke (1979), as amended, currently requires that the purchase price of any cigarette tax stamps destroyed or returned to the City be refunded after the deduction of no more than ninety (90) percent of the face value of such redeemed or destroyed stamps. The ten percent of such refund withheld by the City has been used to offset the administrative costs of processing such refunds. Considerations: In order to be compliant with the recent amendment to Section 58.1 -3832 of the Code of Virginia, it is necessary that Section 32 -196 of the City Code be amended to allow the refund of the purchase price of any cigarette tax stamp that has been returned to the City without deduction of penalties or fees. The City Treasurer and Director of Finance both estimate that this amendment will have only a negligible impact on revenue. For example, in fiscal years 2016 and 2017, the total amounts refunded for cigarette tax stamps returned to the City were $779 and $329, respectively. Recommended Action: Adopt the attached ordinance amending Section 32 -196, Redemption of stamps; refund for destroyed stamps, to provide that the purchase price of any cigarette tax stamps destroyed or returned to the City be refunded without the deduction of any penalties or fees, after verification that the tax stamps have been destroyed or returned to the City. incerely A+✓ Daniel J. C ghan City Attorney DJC /Isc c: Sherman M. Stovall, Acting City Manager R. Brian Townsend, Assistant City Manager for Community Development Evelyn Powers, City Treasurer Sherman Holland, Commissioner of Revenue Barbara A. Dameron, Director of Finance David L. Collins, Assistant City Attorney Cindy H. Poulton, Clerk Roanoke City School Board 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 Dear Ms. Poulton: I am enclosing copy of Budget Ordinance No. 40901- 071717 appropriating funding from the Commonwealth, as well as private grants, for various educational programs, amending and reordaining certain sections of the 2017 -2018 School Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 17, 2017; and is in full force and effect upon its passage. Sincerely, Stephanie' �► � - M. Moon Reynolds, MC City Clerk Enclosure c: Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools, P. O. Box 13145, Roanoke, Virginia 24031 P. Steve Barnett, Assistant Superintendent for Operations, Roanoke City Public Schools, P. O. Box 13145, Roanoke, Virginia 24031 Kathleen M. Jackson, Chief Financial Officer, Roanoke City Public Schools, P. O. Box 13145, Roanoke, Virginia 24031 Annette Lewis, Chairman, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031 Sherman M. Stovall, Acting City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fns: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -nmil: cler1k(niroanokr -.8ov CECELIA F. MCCOY C'itp Clerk Deputy City Clerk CECELIA'1'. WEBB, (MC July 18, 2017 Assistant Deputy Cio Clerk Cindy H. Poulton, Clerk Roanoke City School Board 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 Dear Ms. Poulton: I am enclosing copy of Budget Ordinance No. 40901- 071717 appropriating funding from the Commonwealth, as well as private grants, for various educational programs, amending and reordaining certain sections of the 2017 -2018 School Grant Fund Appropriations. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, July 17, 2017; and is in full force and effect upon its passage. Sincerely, Stephanie' �► � - M. Moon Reynolds, MC City Clerk Enclosure c: Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools, P. O. Box 13145, Roanoke, Virginia 24031 P. Steve Barnett, Assistant Superintendent for Operations, Roanoke City Public Schools, P. O. Box 13145, Roanoke, Virginia 24031 Kathleen M. Jackson, Chief Financial Officer, Roanoke City Public Schools, P. O. Box 13145, Roanoke, Virginia 24031 Annette Lewis, Chairman, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031 Sherman M. Stovall, Acting City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA 'I'hc 17th day of .July, 2017. No. 40901- 071717, AN ORDINANCE to appropriate funding from the Commonwealth, as well as private grants, for various educational programs, amending and reordaining certain sections of the 2017 -2018 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Personnel Services — Other 302 - 170 -1060- 1160 -769L- 61210 - 41129 -3 -03 $ 6,250 Stipend Personnel Services — Other 302 - 170 - 1060 - 1160 -770L- 61210- 41129 -3 -03 7,400 Stipend Professional Services 321 - 320 - 0000 - 0210 - AFKH - 65100 - 43313 - 3 - 00 3,000 Professional Services 321 - 320 - 0000 - 1000 - NKHC - 65100 - 43313 - 3 - 00 5,000 Professional Services 321 - 320 - 0000 - 1000 - NKHS - 65100 - 43313 - 3 - 00 2 400 Revenues State Grant Receipts 302 - 000 - 0000 - 0000 - 769L - 00000 - 32712 - 0 - 00 $ 6,250 State Grant Receipts 302 - 000 - 0000 - 0000 - 770L - 00000 - 32712 - 0 - 00 7,400 Private Grant 321 - 320 - 0000 - 0210 - AFKH - 00000 - 33831 - 0 - 00 3,000 Private Grant 321 - 320 - 0000 - 1000 - NKHC - 00000 - 33831 - 0 - 00 5,000 Private Grant 321 - 320 - 0000 - 1000 - NKPS - 00000 - 33831 - 0 - 00 2,400 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTE T: `,y1 ^�,/_1` City Clerk. July 17, 2017 The Honorable Sherman P. Lea, Sr., Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As a result of official School Board action on Tuesday, July 12, 2017 the Board respectfully requests that City Council approve the following appropriation requests: New Appropriations Award Share Our Strength - At -Risk Afterschool Meals Program 2017 -18 $5,000.00 Share Our Strength - Summer Food Service Program 2016 -18 $2,400.00 Action for Healthy Kids 2017 -18 $3,000.00 Pathways Mapping Project 2016 -17 $7,400.00 Regional Governor's School Planning Study 2016 -17 $6,250.00 On behalf of the School Board, thank you for your consideration. Sincerely, Cindy H. Poulton, Clerk PC: Dan Callaghan Rita D. Bishop City Manager's Office Kathleen Jackson Barbara Dameron Holli Salyers (w /details) Annette Lewis �W ROANOKE CITY PUBLIC SCHOOLS School Board Annette Lewis Chairman Mork K. Cathey Vice Chairman William B. Hopkins, Jr. Elizabeth C. S. Jamison Laura D. Rottenborn Lutheria H. Smith Dick Willis Dr. Rita D. Bishop Superintendent Cindy H. Poulton Clerk of the Board w .rcps.info p: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 17, 2017 Subject: School Board Appropriation Request Background As the result of official Roanoke City School Board action at its July 11, 2017 meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The 2016 -17 Regional Governor's School Planning Study grant of $6,250 will fund a study into the feasibility of establishing a Roanoke Valley Regional Career and Technical Governor's School by creating a program map of career pathways available through Virginia Western Community College relating to dual enrollment - earning college credits while in high school that lead to a college program, industry credentials, and employment. This grant will be reimbursed by state funds and will end July 31, 2017. The 2016 -17 Pathways Mapping Project planning grant of $7,400 will support the study into establishing a Roanoke Valley Regional Career and Technical Governor's School by hiring consultants to complete a needs assessment using a program map of career pathways available through Virginia Western Community College. This grant will be reimbursed by state funds and will end July 31, 2017. The 2017 -18 Action for Healthy Kids grant award of $3,000 provides funds to implement a program at Breckinridge Middle School that includes wellness guidelines, health programs and practices, and school - family- community partnerships. This program will be reimbursed by private funds and will end May 31, 2018. The 2017 -18 Share Our Strength - At -Risk Afterschool Meals grant award of $5,000 provides funds for healthy meals and snacks to children and adults participating in certain afterschool enrichment activities. This program will be reimbursed by private funds and will end May 31, 2018. The 2017 -18 Share Our Strength - Summer Food Service Program grant award of $2,400 provides funds for free, nutritious meals as an incentive for children participating in summer enrichment programs. This program will be reimbursed by private funds and will end September 30, 2017. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Barbara A. Dameron Director of Finance Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS P. Steve Barnett, Assistant Superintendent for Operations, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 17th day of July, 2017. No. 40881 - 071717. AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Funds to the Roanoke River Greenway — Bridge the Gap project, amending and reordaining certain sections of the 2017 -2018 Capital Projects Fund Appropriations. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Federal Grant Funds 08- 620 - 9201 -9002 $ 611,198 Appropriated from State Grant Funds 08- 620 - 9201 -9007 150,000 Revenues VDOT FTE — Roanoke River Greenway Bridge the Gap 08- 620 - 9201 -9206 750,000 HSIP /Open Container Funds 08- 620 - 9201 -9208 11,198 A�TTTTfE(f�ST: y" City Clerk. Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 40884- 071717 to readopt and reenact the Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted on its first reading by the Council of the City of Roanoke at a regular meeting held on Monday, July 3, 2017, and also adopted on its second and final reading on Monday, July 17, 2017 and is in full force and effect upon its passage. Sincerely, Stephanie1 ' 1Reyn It `.� City Clerk Enclosure CITY OF ROANOKE OFFICE OF THE CITY CLERK _ 215 Church Avenue, & W., Room 456 Roanoke, Virginia 24011 -1536 'Ed,hOne: (5411)853 -2541 Fnx: (540)851 -1145 S1 UPHANIE M. MOON RE) NOLDS, MM( F ?nndl: elerk(n:ron— keva.gnv Clerk CECELIA F. MC('OV De)u1, City Clerk CECELIA T. W EDD, C'MC July 18, 2017 Assistant Depmv C'it, clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 40884- 071717 to readopt and reenact the Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted on its first reading by the Council of the City of Roanoke at a regular meeting held on Monday, July 3, 2017, and also adopted on its second and final reading on Monday, July 17, 2017 and is in full force and effect upon its passage. Sincerely, Stephanie1 ' 1Reyn It `.� City Clerk Enclosure IN 'I111? ('Ot1NC11, (11' I IW C H'Y OF R0AN0KF, VIRGINIA Tile 17th day of Joly, 2017. Na. 40884- 071717. AN ORDINANCE to readopt and reenact file Code of the City of Roanoke (1979), as amended. W I IIAWAS, by Ordinance No. 25043, adopted April 7, 1980, this Council adopted and enacted a new code for the City of Roanoke entitled the Code of the City of-Roanoke (1979) (lie] cinafter sometimes referred to as the "City Code "); WHEREAS, such Code, as amended, contains certain provisions which incorporate by reference portions of the Code of Virginia (1950), as amended, (hereinafter "State Code "); WHEREAS, from time to time, certain of these State Code sections which are incorporated by reference in the City Code have been amended by the General Assembly; WHEREAS, such amendments are a matter of public record which are setforth in the Acts of Assembly and supplements and replacement volumes of the State Code; and WHEREAS, it is the desire of this Council that those provisions of the City Code which adopt by reference State Code provisions shall be fully consistent with enactments of the most recent Session of the General Assembly. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: The Code of the City of Roanoke (1979), as amended, a copy of which is on file in the City Clerk's Office, consisting of Chapters 1 through 36.2, each inclusive, is hereby readopted and reenacted. Such Code amendments heretofore and hereafter adopted shall continue to be known as the Code of the City of Roanoke (1979), as amended. 3. With respect to sections or provisions of the Slate Code incorporated by rcicrence in the City Code, Council recogniYOS any amendments matte to such sections or provisions ofthc Stale Code by flit most recent Session ofthc Cicncrul Assembly and hereby expresses the intent and ordains that such amendments to sections or provisions of tile slate Code incorporated by reference in the City Code shall be included in the City Code verbatim as enacted by the most recent Session of the General Assembly. 3. Any reference in the City Code to any section, at or chapter I}om former Titles of the State Code shall be deemed and construed to apply to the successor section, article or chapter of the State Code, comparable sections being set out in Tables of Comparable Sections for certain Repealed and Revised Titles published in Volume 10. ATTEST: K'.AMea,u,a AYeMy Meesurcs \20iGAreadapt ciy code 2016.duc City Clerk. Carl L. Palmer, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Palmer: I am enclosing copy of Resolution No. 40902 - 071717 authorizing waiver of notice requirements for a special meeting of the stockholder of Greater Roanoke Transit Company (GRTC) on behalf of the City as the sole stockholder of GRTC, and authorizing the Mayor or Acting City Manager to execute and deliver a waiver of notice to GRTC. The abovementioned resolution was adopted by the Board of Directors at a special meeting held on Monday, July 17, 2017. Sincerely, Stephanie M. Moon Reyno s, MM /EI City Clerk PC: Sherman M. Stovall, Acting City Manager Barbara A. Dameron, Director of Finance Daniel J. Callaghan, City Attorney Troy A. Harmon, Municipal Auditor Kevin Price, Assistant General Manager, Valley Metro President William D. Bestpitch and Members of the Greater Roanoke Transit Company Board of Directors CITY OF ROANOKE OFFICE OF THE CITY CLERK 2L5 Church Avenue, S. W., Room 456 _ Roanoke, Virginia 240114536 Telephone: (540)853 -2541 Pa.: (540)853 -1145 S I EP11 ANIL M. MOON REYNOLDS, MM( F nail: elark(wronnn kevn.gpv CECELIA P. MCCOY Ciq Clerk DepuO City Clerk Jul 19,2017 July CECELIA T. WEBB, CMC Assistant Deputy City Clerk Carl L. Palmer, General Manager Valley Metro P. O. Box 13247 Roanoke, Virginia 24032 Dear Mr. Palmer: I am enclosing copy of Resolution No. 40902 - 071717 authorizing waiver of notice requirements for a special meeting of the stockholder of Greater Roanoke Transit Company (GRTC) on behalf of the City as the sole stockholder of GRTC, and authorizing the Mayor or Acting City Manager to execute and deliver a waiver of notice to GRTC. The abovementioned resolution was adopted by the Board of Directors at a special meeting held on Monday, July 17, 2017. Sincerely, Stephanie M. Moon Reyno s, MM /EI City Clerk PC: Sherman M. Stovall, Acting City Manager Barbara A. Dameron, Director of Finance Daniel J. Callaghan, City Attorney Troy A. Harmon, Municipal Auditor Kevin Price, Assistant General Manager, Valley Metro President William D. Bestpitch and Members of the Greater Roanoke Transit Company Board of Directors IN'IIIECOI INCA, Olr l'[IIi C'I "I'Y OIl ItOANOKF, VIRGINIA The 17th day of .tiny, 2017. No. 40902 - 071717. A ItI :SOI I I'IION notion Ang waiver of no[ICC requi raven IS to a special n Ceti I, g of the stout, ho Her of Grcatcr Roanoke I Cua it Company (GRTC) on behalf of the City as the Sole stockholder of GI2'fC, and uuthorizing the Mayor or Acting City Manager to execute and deliver a waiver of notice Io GR I C. W I IERkAS, the City is the sole stockholder of GRTC and, by notice dated.Iuly 12, 2017, the Secretary of GRTC called a special mecling of the stockholder for Monday, Judy 17, 2017, at 4:00 p.m., or as soon thereafter as the matter may be reached, for the purpose of discussing and /or considering the acquisition of "cal property for a public purpose and /m' the disposition of real properly owned by GRTC as more particularly described in the City Attorney Letter to Council dated July 17, 2017; WHEREAS, pursuant to the By -Laws of GRTC notice of a special meeting of the stockholder must be provided to the City at least 25 days prior to such special meeting; WHEREAS, pursuant to the By -laws of GRTC the City may waive the notice requirements; and WHEREAS, it is in the best interests of the City to waive the notice requirements, as more particularly described in the City Attorney's Letter dated July 17, 2017, NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that 1. The City, as the sole stockholder of GRTC waives the notice requirements for the special meeting of stockholder set for Monday, July 17, 2017, at 4:00 p.m. pursuant to Section 4(a), Article II ofthe By -Laws of GRTC. K W.....mslWetver sfORTC Smekhsde, Meeing 7 17 doe 7/12/19 I— Cily Council authorizes the Mayor or the Acliug ('illy Manager fo execo(c u waiver ol'nohcc of behulhof the city and deliver the waiver of notice to (iR'1,('. 'flie form of the waiverof nonce shall he approved by the City Attorney. AIIFSI: i4k&A"tl hl - � c��ro Ctty Clcrl<. K. \Meaaums \Wetvcr of CRTC Swckhcdder Meeting 7 17 doc 7/12/19 A(A' WAIVER OF NOTICE OF SPECIAL MEETING OF STOCKHOLDER OF GREATER ROANOKE TRANSIT COMPANY The City of Roanoke. Virginia, a municipal corporation organized and existing under the laws of the Commonwealth of Virginia, being the sole stockholder of Greater Roanoke Transit Authority, a Virginia corporation (GRTC), hereby waives the notice requirements to stockholders of a special meeting of stockholders of GRTC, as set forth in Section 3, Article 11 of the By -Laws of GRTC, with respect to the call of a special meeting of stockholders for July 17, 2017, at 4:00 p.m., or as soon thereafter as the matter may be reached, made by Stephanie M. Moon Reynolds, Secretary of GR "I C, dated July 12, 2017. This waiver of notice is made pursuant to Section 4(a), Article II of the By -Laws of GRTC, as authorized by Roanoke City Council on July 17, 2017. Dated this 17 °i day of July, 2017 roved as to orm: Daniel J. allagh Roanoke City Attorney CITY O jOANOK VIRC IA B C/_ Sherman P. Lea, Sr. Mayor yoF AOayo CITY OF ROANOKE ' OFFICE OF THE CITY ATTORNEY Timothy R. Spencer 464 MGNICIPAL BUILDING Steven J. Talevi = 215 CHURCH AVFNUF, SW David L. Collins ROANOKL, VIRGINIA 240 1 1 -1 5 9 5 Heather P. Ferguson Laura M. Carini Daniel L Callaghan TFLLPHONF 540- 853 -2431 Assistant City Attorneys City Attorney FAX 540 - 853.1221 July 17, 2017 The honorable Sherman M. Lea, Mayor and Members of City Council Roanoke, Virginia Re: Waiver of Notice of Special Meeting of Stockholder of Greater Roanoke Transit Company Dear Mayor Lea and Members of Council: Stephanie M. Moon Reynolds, as Secretary of Greater Roanoke Transit Company, a Virginia corporation (GRTC), called a special meeting the Stockholder of GRTC pursuant to Section 2, Article 11 of the By -Laws of GRTC for Monday, July 17, 2017, at 4:00pm, or as soon thereafter as the matter may be reached. The purpose of the meeting is to discuss and /or consider the acquisition of real estate by GRTC and /or the disposition of real estate owned by GRTC, located in the area of Salem Avenue, S.W., and Campbell Avenue, S.W., in Roanoke. Virginia, and generally known as Campbell Court, and bearing Official Tax Map Nos. 1011105, 1011106, 1011107, 1011108, 1011109, 1011110, 1011116, 1011117, 1011118, 1011119, 1011120, 1011122, and 1011129. Pursuant to Section 3, Article 11 of the By -Laws, notice of the meeting must be provided to the Stockholder at least 25 days prior to the special meeting. Pursuant to Section 4 (a), Article It of the By -Laws, the Stockholder may waive notice of the meeting. By waiving the notice requirement, the City, as stockholder, may consider the matters identified in the notice of special meeting in an efficient manner. The City is the sole Stockholder of GRTC. City Council may authorize the Mayor or the Acting City Manager to waive the notice requirement, execute the waiver, and deliver the waiver to GRTC. Attached to this letter is a resolution that will authorize these actions. Based on the foregoing, I recommend that Council waive the notice requirement and authorize the Mayor or the Acting City Manager to execute and deliver the waiver. Please let me know if you have questions `ncerely/jy�J�� Daniel .1. CaGCghan Roanoke City Attorney C* Sherman M. Stovall, Acting City Manager R. Brian Townsend, Assistant City Manager for Community Development Stephanie M. Moon Reynolds, City Clerk Troy A. Harmon, Municipal Auditor Barbara A. Dameron, Director of Finance Laura M. Carini, Assistant City Attorney STATEMENT OF RAPHAEL E. FERRIS 1, Raphael E. Ferris, make the following statement regarding the City Attorney's Letter dated July 17, 2017, regarding a request for City Council, as stockholder of Greater Roanoke Transit Company, a Virginia corporation ( "GRTC ") to waive the notice requirements under the By -Laws of GRTC for a special meeting of stockholder to be held on July 17, 2017, at 4:00 p.m., or as soon thereafter as the matter may be reached. I am the owner of certain real property situated at 0 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010412 ( "Parcel 1010412 "). The City of Roanoke currently leases this property for use as a parking lot The term of the lease is five (5) years expiring on June 30, 2021. Parcel 1010412 is proximate to the Campbell Court Facilities owned by GRTC, as described in the July 17, 2017 letter, and discussions related to the Campbell Court Facilities is the purpose of the special meeting of stockholder. I have also discussed this matter with the City Attorney and he has advised me that my property interest does not create a personal interest in this transaction under the Virginia Conflicts of Interest laws but 1 may elect to reeuse myself from participation in this matter if I believe that my ownership of Parcel 1010412 creates an appearance of a conflict of interest. I believe that I can act fairly, objectively, and in the public interest in considering the acquisition of property by GRTC and/or the disposition of the Campbell Court Facilities. Based on the foregoing, I intend participate in the deliberations regarding the City Attorneys Letter dated July 17, 2017, regarding the waiver of the notice requirements and will vote on the proposed resolution. In the event that the circumstances on which I make this decision change, I will determine at such time whether a conflict of interest, or the appearance of a conflict of interest, exists and take appropriate action at that dine. I request that the City Clerk maintain a copy of this statement with the minutes of this meeting of City Council. Dated this 17ih day of July, 2017. Rap ael E. rentis Member of Council rounul stawnrm «i7. 17 a0m