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Home My WebLink AboutCouncil Actions 08-07-171 2. 3. It, FERRIS 40903 - 080717 ROANOKE CITY PUBLIC SCHOOLS ROANOKE CITY COUNCIL ROANOKE CITY SCHOOL BOARD AUGUST 7, 2017 9:00 A.M. FALLON PARK ELEMENTARY SCHOOL 502 19TH STREET, S.E. AGENDA Call to Order -- Roll Call. • City Council (Mayor Lea arrived late; and Council Member Trinkle was not present) • School Board (Trustee Elizabeth Jamison was absent) Welcome and Opening Remarks. • Chair Annette Lewis • Vice -Mayor Anita J. Price City Council /School Board Items for Discussion and Comments: • Fallon Park Elementary School Project Overview (School Superintendent) • ROTEC /Career and Technical Education (School Superintendent) • Elementary Spanish (School Superintendent) • Hurt Park Elementary School Gymnasium (Council Member Garland) • Patrick Henry noise issues (Council Member Garland) • Summer testing and repeat testing rules and procedures (Council Member Garland) • Final accreditation results (Council Member Garland) • Reviews of out sourced services (Council Member Garland) • Cost of out sourced bus services (Council Member Garland) • Teacher hiring difficulties (Council Member Garland) • Use of seat belts on school buses (Council Member Garland) • Policy on outside use of school recreational facilities, i.e., gyms, fields, playgrounds, auditoriums (Council Member Garland) 1 4. Recess - Council /Adjourn - School Board. School Board adjourned at 10:57 a.m. City Council recessed at 10:57 a.m., to be reconvened in the Council Chamber. City Council meeting reconvened at 11:25 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., to consider the following items for action and briefings: ITEMS FOR ACTION A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (7 -0) ITEMS FOR DISCUSSION AT THE JOINT MEETING OF THE COUNCIL AND THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY ON TUESDAY, SEPTEMBER 5, 2017, AT 9:00 A.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING. Mayor Lea announced that any agenda items for discussion at the joint meeting of Council and the Roanoke Redevelopment and Housing Authority be provided to the City Clerk by August 18, 2017. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. Acting City Manager called attention to a draft copy of the Contract for Purchase and Sale of Real Property that was inadvertently omitted from the report under Item 5.a. — Public Hearings. BRIEFINGS Social Media Update - 20 Minutes Without objection, the Update was received and filed. AT 11:52 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL 2:00 P.M., FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING. ROANOKE CITY COUNCIL REGULAR SESSION AUGUST 7, 2017 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order- -Roll Call. ALL PRESENT. The Invocation was delivered by The Reverend Sylvia M. Ball, Pastor, Sweet Union Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, August 10 at 7:00 p.m.; and Saturday, August 12 at 4:00 p.m.; and video streamed through Facebook Live at facebook .com /roanokecitycouncil. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: City of Roanoke Redevelopment and Housing Authority — one vacancy Four -year term of office ending August 31, 2021 Mill Mountain Advisory Board — one vacancy Three -year term of office ending June 30, 2020 Parks and Recreation Advisory Board — three vacancies Terms of office ending March 31, 2020 Unexpired term of office ending March 31, 2018 Personnel and Employment Practices Commission — two vacancies (City Employee and Protected Class) Three -year terms of office ending June 30, 2020 Roanoke Arts Commission — two vacancies Three -year terms of office ending June 30, 2020 Visit Virginia's Blue Ridge, Board of Directors — one vacancy One -year term of office ending June 30, 2018 Youth Services Citizen Board — two vacancies (Citizen At- Large) Three -year terms of office ending June 30, 2020 Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Presentation of the Certified Crime Prevention Community Plaque to the Police Department. Mayor Lea presented a Certified Crime Prevention Community Plaque to Chief Timothy Jones and staff, praising the community involvement efforts of the Police Department. CERTIFICATION OF CLOSED MEETING. (7 -0) Appointed Chrystal Smith to replace Meg T. Munton as a member (Classified Service) of the Personnel and Employment Practices Commission, for a term of office ending June 30, 2020. Appointed Meighan Sharp to replace Susan Egbert and Joe Cobb to replace Kianna Wade as members of the Roanoke Arts Commission for terms of office ending June 30, 2020, respectfully. Appointed Samuel Lionberger, III, to replace Thomas Pettigrew as a member of the Roanoke Civic Center Commission for a three -year term of office, commencing October 1, 2017 and ending September 30, 2020. Appointed The Honorable Onzlee Ware, Chief Judge, Juvenile and Domestic Relations Court, to replace Judge Leisa Ciaffone as a City representative of the Court Community Corrections Program Regional Community Criminal Justice Board for a term of office ending June 30, 2020. Reappointed Kameron Washington -Brown (Student/William Fleming High School) and Beatrice Schleupner (Alternate Student/Patrick Henry High School for one -year terms of office ending June 30, 2018; and Benjamin Bazak (Citizen at Large) and Karen Pillis (Public) for three -year terms of office ending June 30, 2020 as members of the Youth Services Citizen Board. Appointed J. Granger Macfarlane to fill the unexpired term of Christopher P. Morrill as a Roanoke City Appointee of the Western Virginia Regional Industrial Facility Authority ending February 3, 2018. Reappointed John P. Bradshaw, Jr., as a City representative of the Western Virginia Water Authority Board of Directors for a four -year term of office ending June 30, 2021. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Having a personal interest in connection with Item C -4 under Consent Agenda regarding the request of the City Manager to authorize a public hearing on the sale of approximately 1.4 acres of land which contains the former Fishburn Park Caretaker's Cottage located at 2424 Brambleton Avenue, S. W., to Lora J. Katz, Council Member Garland read a Statement of Conflict of Interest for inclusion in the record. (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) Owen McGuire, 2514 Brambleton Avenue, S. W., appeared before Council in opposition of the sale of land which contains the former Fishburn Park Caretaker's Cottage located at 2424 Brambleton Avenue, S. W. Velda Leffel, 2501 Sweetbrier Avenue, S. W., appeared before Council in opposition of the sale of land which contains the former Fishburn Park Caretaker's Cottage located at 2424 Brambleton Avenue, S. W. Troy Larimer, 3800 Franklin Street, Rocky Mount, appeared before Council regarding displeasure with the Airport Commission. Ben Early, 1415 Antrim Street, Salem, appeared before Council to request an audit and compliance review of the Airport Commission. Robert Gravely, 3360 Hershberger Road, N. W., appeared before Council regarding God's judgement. 4. CONSENT AGENDA: (APPROVED 7 -0, as amended.) Item C -4 was removed and considered separately All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 Minutes of the regular meetings of City Council held on Monday, May 1, 2017; and Monday, May 15, 2017. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the Acting City Manager requesting that Council schedule a public hearing to be held on Monday, August 21, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the Acting City Manager may determine, to consider the lease renewal of space to the Hertz Corporation to operate an automobile rental establishment at 1302 Municipal Road, N. W. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from the Acting City Manager requesting that Council schedule a public hearing to be held on Monday, August 21, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the Acting City Manager may determine, to consider the sale of City -owned property located on Carver Avenue, N. E., to Shenandoah Telecommunications Company in order to construct a communications equipment building as part of its telecommunications network. RECOMMENDED ACTION: Concurred in the request. C -5 Annual report of the Economic Development Authority of the City of Roanoke for Fiscal Year ending June 30, 2017. RECOMMENDED ACTION: Received and filed. C -6 Annual report of the City of Roanoke Pension Plan, Board of Trustees for Fiscal Year ending June 30, 2017. RECOMMENDED ACTION: Received and filed. C -7 Annual report of the City of Roanoke Pension Plan, Defined Contribution Board for Fiscal Year ending June 30, 2017. RECOMMENDED ACTION: Received and filed. C -8 Annual report of the City of Roanoke Finance Board for Fiscal Year ending June 30, 2017. RECOMMENDED ACTION: Received and filed. C -9 A communication from the City Clerk advising of the resignation of Scott Horchler as a member of the Roanoke Neighborhood Advocates, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -10 A communication from the City Clerk advising of the resignation of Ray Bemis as a member (Public) of the Youth Services Citizen Board, effective September 29, 2017. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -11 Reports of qualification of the following individuals: The Honorable Raphael E. Ferris as an Elected Official Representative of the Roanoke Valley Transportation Planning Organization for a three -year term of office ending June 30, 2020; Deputy Police Chief Samuel Roman as the City representative of the Regional Virginia Alcohol Safety Program Policy Board for three year term of office ending June 30, 2020; John P. Varney as a City representative (Public Defender) of the Court Community Corrections Program Regional Community Criminal Justice Board for a three -year term of office ending June 30, 2020; and Heather S. Shepardson as a Citizen at Large member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2020; and Benjamin Crawford as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2020. RECOMMENDED ACTION: Received and filed. C -4 A communication from the Acting City Manager requesting that Council schedule a public hearing to be held on Monday, August 21, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the Acting City Manager may determine, to consider the sale of approximately 1.4 acres of land which contains the former Fishburn Park Caretaker's Cottage located at 2424 Brambleton Avenue, S. W., to Lora J. Katz in order to restore the building and use it for a single family residence. RECOMMENDED ACTION: Concurred in the request. (6 -0, with Council Member Garland abstaining.) REGULAR AGENDA: 5. PUBLIC HEARINGS: a. Proposal of the City of Roanoke to sell approximately 3.4056 acres of land which contains the former Villa Heights Recreation Center, to Restoration Housing, a Virginia non -stock corporation and its subsidiaries. Sherman M. Stovall, Acting City Manager. Adopted Ordinance No. 40903 - 080717. (6 -0, with Council Member Dykstra abstaining.) Having a personal conflict of interest in connection with the abovementioned public hearing matter, Council Member Dykstra read a Conflict of Interest Statement into the record; and thereafter left the Council Chamber. (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) Following the adoption of Ordinance No. 40903 - 080717, Council Member Dykstra reentered the Council Chamber. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF ACTING CITY MANAGER: a. ACTING CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Virginia Homeless Solutions Grant Award from the Department of Housing and Community Development to support Continuum of Care strategies and homeless service and prevention programs. Adopted Resolution No. 40904- 080717 and Budget Ordinance No. 40905-080717. (7 -0) 2. Appropriation of funding for the Children's Services Act Program. Adopted Budget Ordinance No. 40906-080717. (7 -0) 3. Acceptance of the 2017 - 2018 Community Development Block Grant, Home Investment Partnerships Program and Emergency Solutions Grant Entitlement funds from the Department of Housing and Urban Development. Adopted Resolution No. 40907 - 080717 and Budget Ordinance No. 40908-080717. (7 -0) 4. Acceptance of the 2018 Virginia Sexual and Domestic Violence Victim Fund Grant from the Virginia Department of Criminal Justice Services to partially fund an existing Sexual Violence Specialist position in the Police Department. Adopted Resolution No. 40909 - 080717 and Budget Ordinance No. 40910-080717. (7 -0) 5. Appropriation of funds to implement an electronic summons system. Adopted Budget Ordinance No. 40911-080717. (7 -0) 6. Acceptance of funds from the Office of Emergency Medical Services to offset costs incurred by the Roanoke Fire -EMS Department for the EMT - Intermediate to Paramedic Program. Adopted Resolution No. 40912- 080717 and Budget Ordinance No. 40913- 080717. (7 -0) 7. Acceptance of funds from the Virginia Department of Health, Office of Emergency Medical Services to purchase a medic vehicle for use by the Roanoke Fire -EMS Department. Adopted Resolution No. 40914 - 080717 and Budget Ordinance No. 40915-080717. (7 -0) 8. Amendment of the City Code to clarify the use of the term "parcel" within Chapter 14.1, Solid Waste Management. Adopted Ordinance No. 40916-080717. (7 -0) 9. Acceptance of the FY2018 Virginia Department of Transportation funds for the paving of Elm Avenue (Route 221) from Main Street to Jefferson Street, S. W.; and Peters Creek Road (Route 117) from Thirlane Road to Woodhaven Road, N. W. Adopted Resolution No. 40917- 080717 and Budget Ordinance No. 40918-080717. (7 -0) 10. Acceptance of FY18 Virginia Department of Transportation Revenue Sharing Program funds in connection with the 10" Street and Colonial Avenue improvements, respectively. Adopted Resolution No. 40919. 080717 and Budget Ordinance No. 40920-080717. (7 -0) 11. Authorization for acquisition of real property rights needed for the Bosworth Drive Improvement Project. Adopted Ordinance No. 40921-080717. (7 -0) 12. Joint report of the Acting City Manager and Director of Finance with regard to an amendment of the City Code to correct a technical error to clarify that certain firefighters and deputized police officers would not be required to work for a period later than other members of the City of Roanoke Pension Plan. Adopted Ordinance No. 40922 - 080717. (7 -0) COMMENTS OF ACTING CITY MANAGER. The Acting City Manager commented on the following: State of the City Address Thursday, August 24 Hotel Roanoke and Conference Center Breakfast — 7:30 a.m. /Address — 8:00 a.m. Symphony Under The Stars: At The Movies! Saturday, August 26 Elmwood Park Roanoke Symphony Orchestra and Chorus 7:30 p.m. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. Adopted Resolution No. 40923- 080717 electing and appointing Robert S. Cowell as City Manager for the City of Roanoke, and ratifying the terms and conditions of employment as City Manager offered to Mr. Cowell. (7-0) 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Bestpitch shared that he had been contacted by citizens regarding Mountain Valley Pipeline project and expressed concerned about the controversial impacts on the Roanoke River and tributaries; in addition, Council Member Ferris stressed that the City should require the Virginia Department of Environmental Quality to continue investigating what the impact will be on the City of Roanoke and surrounding region. Vice -Mayor Price announced the 41" Annual Youth Summit will be held on September 9 from 10:00 a.m. to 2:00 p.m., at William Fleming High School for middle and high school students. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. (See page 5.) 12. ADJOURNED AT 3:56 P. M. 11 CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 i Roanoke, Virginia 24011-1536 Telephone: (540) 853 -2541 SHERMAN P. LEA, SR. Fiiv (540) 853 -1145 Mayor Email: clerk @oavokeva -gov August 7, 2017 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: Council Members William D. Bestpitch Michelle L. Dykstra Raphael E. `Bay Fcrris John A. Garland Anita J. Price David B. Trinkle This is to advise you that I will not be present at the 9:00 a.m. joint meeting of Council and the Roanoke City School Board; and will arrive late to the Council Meeting around 11:00 a.m., on Monday, August 7, 2017. Best wishes for a successful meeting. Sincerely, David B. Trinkle Council Member DBT /ctw NEW SCHOOL FOR FALLON PARK ELEMENTARY SCHOOL 502 19th Street Roanoke, Vireinia NHUGHES ASSOCIATES ARCHITECTS & ENGINEERS Comm No. 16046 Ll FIRST FLOOR PLAN NEW SCHOOL FOR FALLON PARK ELEMENTARY SCHOOL 502 19th Street Roanoke, Virginia Legend L] ART/ MUAC E] -1--T-- L] , ... ❑ EONEERENLE„o EO . oRKE u....,N� El Gym ■.T NEN ■E.NW :LII.R ❑ n�E,NE04, ELEC ■ ro�LEr FIRST FLOOR SF NEW WORK= 47,406 SF RENOVATION= 8,893 SF SECOND FLOOR SF= 36.031 SF 88,350 SF Comm No. 16046 �.me _rLWr(P'LP.ry NEW SCHOOL FOR FALLON PARK ELEMENTARY SCHOOL 502 19th Street Roanoke, Virginia HUGHES ASSOCIATES ARCHITECTS & ENGINEERS smd ADMIN ®-1 MUSIC ❑ Cu ❑ C upon Cu UR ❑ Co. EOHMCO sr ED /IT /Or ICE ❑d ■S. ■.E s,U V CUU R El STCIMRUVMEC.J ESE, SECOND FLOOR SF . 08,W1 SF Comm No. 16046 ARCHITECTS & ENGINEERS AERIAL VIEW NEW SCHOOL FOR FALLON PARK ELEMENTARY SCHOOL Comm No. 16046 502 19th Street Roanoke, Virginia A u¢ u s t 4, 2 0 1 7 MHUGHES ASSOCIATES ARCHITECTS & ENGINEERS NEW SCHOOL FOR FALLON PARK ELEMENTARY SCHOOL 502 19th Street Roanoke, Virginia Comm No. 16046 NEW SCHOOL FOR FALLON PARK ELEMENTARY SCHOOL 502 19th Street Roanoke, Virginia IHUGHES ASSOCIATES ARCHITECTS & ENGINEERS Comm No. 16046 611W'17 March 27, 2015 TO: Division Superintendents VDOE:'. Superintendent's Mem.p 7615 Superintendent's Memo #070 -15 COMMONWEALTH of VIRGINIA Department of Education FROM: Steven R. Staples, Superintendent of Public Instruction SUBJECT: Virginia Board of Education Resolution Regarding Eligibility Criteria for Expedited Retakes on Spring 2015 Grades 3 through 8 Non - Writing Standards of Learning Tests This memorandum provides details regarding Virginia General Assembly legislation and a Virginia Board of Education (Board of Education) resolution that address the eligibility criteria for an expedited retake by students participating in the grades three through eight Standards of Learning (SOL) tests. During the 2015 General Assembly Session, Governor McAuliffe proposed legislation to expand opportunities for students taking grades three through eight SOL tests. House Bill 1490, introduced by Delegate Habeeb, and Senate Bill 874, introduced by Senator Cosgrove, were approved by the 2015 General Assembly and signed by Governor McAuliffe. They go into effect July 1, 2015, and state the following: "That the Board of Education shall promulgate regulations to provide the same criteria for eligibility for an expedited retake of any Standards of Learning test, with the exception of the writing Standards of Leming tests, to each student regardless of grade level or course." The Board of Education adopted a new resolution, Resolution Norther 2015-01, at its Thursday, March 26, 2015, business meeting (see Agenda Item I). This resolution, entitled Establishing Criteria for Students Eligible for "Expedited" Retakes of Standards of Learning Tests in Grades 3 through 8, indicates the Board of Education's intent that during the 2014 -2015 school year, local school divisions may offer expedited retakes of the SOL reading, mathematics, science, and history tests to students in grades three through eight who meet the following criteria: The student must: 1) Have passed the course associated with the test; and 2) One of the following: • Failed the test by a narrow margin; or • Failed the test by any margin and have extenuating circumstances that would warrant retesting; or • Did not sit for the regularly scheduled test for legitimate reasons. The "narrow margin" criteria shall be defined as a scaled score of 375 -399. The division superintendent will be responsible for making the determination of what constitutes "extenuating circumstances" and `legitimate reasons" for the purposes of establishing eligibility for an expedited retest of a Standards of Learning test. In addition, the following conditions shall apply: ttttp: //www.ri ,vlrginia.Bwladminlstrators /superintendents memmM15 1070.15.sh j 1/� 6/18/2017 VDOE Supermtendwfs Memo #0]0.15 • If a school division elects to offer expedited retakes of SOL tests, parents of eligible students shall be notified: (a) of the opportunity to retake the test(s); (b) that a decision not to retake any or all of the test(s) will not impact their child's grade or academic record; and (c) of the opt -in requirement • Prior to any additional testing, school divisions shall obtain and thereafter maintain documentation of affirmative parental consent and permission for their child to take an expedited retake. The Division of Student Assessment and School Improvement will be providing additional details regarding the administration of grades 3 through 8 SOL expedited retakes to each school division's Division Director of Testing. If you have questions, please contact student assessment staff at student assessment(r).do virgi is gov or (804) 225 -2102. SRSISLR/cb hhp:Bwww.dw. virginia. gw /administratorsisuperinterdents memos /20197 15.smml on order the Fourth Attempt form listed on the Term Graduate forms matrix (if available), for the student's 41° attempt after additional remediation is provided to the student. 5.7 Expedited Retake Testing The Expedited Retake testis an optional opportunity for the student to retake a failed SOL test during the same administration. School divisions should administer Expedited Retakes during the Spring 2017 Non - Writing Administration to students as follows: • The DDOT or STC should schedule Expedited Retake test sessions within three weeks of the initial test's score reporting, but no later than June 23, 2017 • Expedited retake tests should be coded as retest in PearsonAccess; refer to Section 5.73 for details. • Divisions are urged to offer remediation to students before the expedited retake attempt. The expedited retake attempt may be coded Recovery only for students in grades 4-8 who failed the initial Reading and /or Mathematics test attempt, which was coded recovery, and who meet the expedited retake criteria. The following criteria for each specified grade level must be met: a EOC Expedited Retake Guidelines: The student must have passed the course associated with the test and needs the test for verified credit and has met one of the following conditions: • Failed the test by a narrow margin (between 375 -399), or • Failed the test by any margin and have "extenuating circumstances,"' or • Did not sit for the regularly scheduled test for "legitimate reasons "' 'The division superintendent is responsible for making the determination of what constitutes "extenuating circumstances" and "legitimate reasons" High school students pursuing a Modified Standard Diploma who still need to meet literacy or numeracy requirements shall have additional opportunities for a retest on the 81 grade (or higher) tests in the same manner as described above. The guidelines regarding EOC Expedited Retakes can be found in Guidance Document Governing Certain Provisions of the Regulations Establishing Standards for Accrediting Public Schools in Virginia at www.doe.virginia.gov/boe/guidancerindex.shtmi • Grades 3-8 Expedited Retake Guidelines: The student must have passed the course associated with the test and has met one of the following conditions: • Failed the test by a narrow margin (between 375 -399), or • Failed the test by any margin and have "extenuating circumstances,"' or • Did not sit for the regularly scheduled test for "legitimate reasons"' • In addition, the following conditions shall apply: a Parents of eligible students shall be notified: (a) of the opportunity to retake the test(s); (b) that a decision not to retake any or all of the testis) will not impact their child's grade or academic record; and (c) of the opt -in requirement. Spring 2017 Standards of Learning Assessments Non - Writing Test Implementation Manual 79 affirmative parental consent and permission for their child to take an expedited retake (opt -in). 'The division superintendent is responsible for making the determination of what constitutes "extenuating circumstances" and legitimate reasons." 5.7.1 Ordering materials for Expedited Retakes m If you have students who will be taking paper SOL tests under the Expedited Retake policy, refer to the forms matrix for paper tests. If a form is listed in the Expedited Retake column, order that form using Additional Orders in PearsonACCess. If you have any questions about which forms should be administered, contacl the assessment staff of the Virginia Department of Education. 5.7.2 Creating online sessions for Expedited Retakes 0 Expedited Retake test sessions may be created in advance and students added later; however, they should not be started until the day of testing. While you are not bound by the scheduling information entered when creating a test session, it is recommended that the day and time be as accurate as possible. The test session information including session name, date, time, and duration may be modified up until the time the session is started. IIZ ALL students (those who originally tested online or with paper) who meet the Expedited Retake criteria are eligible for taking the retakes online. When the session is created, the Expedited Retake context must be selected. 5.7.3 Coding Expedited Retake tests in PearsonAccess ED The DDOT or STC finalizes student demographics and test specific information for Expedited Retakes taken online or with paper. Be sure that the Retest value is selected on the Student Test Details screen for every student who is retaking the test under the Expedited Retake policy in the Spring 2017 Non - Writing Test Administration. Students who are taking an SOL for the first time, even it in Expedited Retake context (or using an Expedited Retake form), should not have the Retest field completed. 0 The Expedited Retake test is optional for the student. Students who are absent, do not show up, or otherwise do not participate in an expedited retake opportunity are not accounted for. Do not submit a blank paper test or mark an online test complete with a testing status. 80 Non - Writing Test Implementation Manual Spring 2017 Standards of Learning Assessments IIEW WW Protocols and Fee Structure for FOANOKtaTY Community Use of RCPS Facilities --- ruauc saoois PROTOCOLS The School Board permits the use of school facilities for community purposes, in accordance with appropriate state and federal laws, provided that such use does not interfere with the educational program. The full control of all facilities remains with the School Board. The Board authorizes the Superintendent, or designee, and the Building Principal to grant permission for use by outside groups. Decisions regarding requests to use school facilities are based on the following order of priority: • School- related organization; i.e., PTA, Boosters • City of Roanoke • Non - profit Roanoke -based organizations • Non - profit service groups outside Roanoke • Private interest groups Use of any School property to engage in any partisan political activity supporting or opposing a candidate for public office or a political party is prohibited. The Application for Use of School Property and Facilities must be properly completed and signed by a responsible representative of the requesting group and be accompanied by a certificate of liability insurance, if required. The Application must be filed at least 21 days before the scheduled event. Fees The facilities may be used by governmental, community, civic, service, and professional groups and organizations from within the District by paying fees in accordance with the building rental rates. In addition to the building rental rates, at least one school district employee must be present and responsible when school buildings are being used. Facility users requiring the assistance of additional school personnel (such as custodian, cafeteria staff, security, stage crew, etc.) beyond the employee's normal work schedule will be billed for the employee's salary and benefits. (See rates on page 3.) Protocols and Fee Structure for Community Use of RCPS Facilities Page 1 The fee structure is established for groups /organizations as follows: CLASS A - Any charitable or non - profit community organization located within the City of Roanoke offering to present free a lecture or program, instructive and beneficial to the public. Insurance certificate required. CLASS B - Any charitable or non - profit community organization located within the City of Roanoke offering to present a lecture or program instructive and beneficial to the public, for which an admission is charged or a collection is taken. Insurance certificate required. CLASS C - Any charitable or non - profit community organization not located within the City of Roanoke or any commercial, for - profit organization offering to present a lecture or program, instructive and beneficial to the public. Insurance certificate required. Protocols and Fee Structure for Community Use of RCPS Facilities Page 2 FEESTRUCTURE Protocols and Fee Structure for Community Use of RCPS Facilities Page 3 CLASS A CLASS B CLASS C Full Day/ Up to 8 hrs. $50.00 Full Day $250.00 Full Day $1,500.00 Full Day Multi -Use $25.00 Half Day $125.00 Half Day $750.00 Half Day Field Half Day/ Up to 4 hrs $15.00 Quarter Day $75.00 Quarter Day $600.00 Quarter Day $150.00 Five Day $650.00 Five Day $4,000.00 Five Day Quarter Day /Up to 2 hrs Full Day/ Up to 8 hrs. $150.00 Full Day $400.00 Full Day $3,000.00 Full Day High School $75.00 Half Day $200.00 Half Day $1,500.00 Half Day Gymnasium Half Day/ Up to 4 hrs $45.00 Quarter Day $100.00 Quarter Day $750.00 Quarter Day $375.00 Five Day $1,500.00 Five Day $7,500.00 Five Day Quarter Day /Up to 2 hrs. Full Day/ Up to 8 hrs. $75.00 Full Day $200.00 Full Day $1,500.00 Full Day High School Half Day $0 Half Day $750.00 Half Day Auxiliary Half Day/ Up to 4 hrs $22.50 $22.50 Quarter Day $550.00 .00 Quarter Day $375.00 Quarter Day Gymnasium $187.50 Five Day $750.00 Five Day $3,750.00 Five Day Quarter Day /Up to 2 hrs Full Day/ Up to 8 hrs. $75.00 Full Day $200.00 Full Day $1,500.00 Full Day Middle School $37.50 Half Day $100.00 Half Day $750.00 Half Day Gymnasium Half Day/ Up to 4 hrs $22.50 Quarter Day $50.00 Quarter Day $375.00 Quarter Day $187.50 Five Day $750.00 Five Day $3,750.00 Five Day Quarter Day /Up to 2 hrs Full Day/ Up to 8 hrs. $50.00 Full Day $135.00 Full Day $1,000.00 Full Day Elementary $25.00 Half Day $70.00 Half Day $500.00 Half Day School Half Day/ Up to 4 hrs $15.00 Quarter Day $35.00 Quarter Day $250.00 Quarter Day Gymnasium $125.00 Five Day $500.00 Five Day $2,500.00 Five Day Quarter Day /Up to 2 hrs Full Day/ Up to 8 hrs. $50.00 Full Day $135.00 Full Day $1,000.00 Full Day $25.00 Half Day $70.00 Half Day $500.00 Half Day Field House Half Day/ Up to 4 hrs $15.00 Quarter Day $35.00 Quarter Day $250.00 Quarter Day $125.00 Five Day $500.00 Five Day $2,500.00 Five Day Quarter Day /Up to 2 hrs HS /MS Baseball Field $25.00 $50.00 $500.00 HS /MS Softball Field $25.00 $50.00 $500.00 Tennis Courts $2500 $50.00 $500.00 HS /MS Auditorium $100.00 $1,000.00 Elem Multi- Purpose Room or $60.00 $500.00 Cafeteria Dining Area HS /MS Cafeteria Dining Area E$35.00 $75.00 $750.00 Kitchen -Any Building $100.00 $250.00 Classroom /Library -Any Building $50.00 $125.00 HS /MS Locker Room $35.00 $70.00 $250.00 Parking Lot -Any Building $20.00 $50.00 $100.00 Protocols and Fee Structure for Community Use of RCPS Facilities Page 3 Flat Rate Usage Fee Flat rate usage fees and /or fee waivers require the approval of the Assistant Superintendent for Operations. Additional Charges: a. At least one school district employee must be present and responsible when school buildings are being used. In addition to the above rates, groups/ organizations shall pay the salaries and benefits of custodians, cafeteria employees, police, stage crew, etc., that may be required. Auditorium /Stage Lighting Crew $35.00 CLASS C per hour Building Services /Operations Worker $35.00 per hour Cafeteria Worker $35.00 per hour Security $35.00 per hour Site Supervisor $35.00 per hour b. Energy Surcharge - Groups /organizations using indoor facilities requiring electricity /lighting shall have a surcharge applied at the rate of: School Gymnasium /All Purpose Room /Cafeteria /Auditorium CLASS A CLASS B CLASS C $10.00 per day $15.00 per day $25.00 per day School Classroom CLASS A CLASS B CLASS C $5.00 per day $10.00 per day I $15.00 per day c. One rehearsal or practice will be allowed with a scheduled performance without any additional rental charge. A rental of one -half the established rate will be charged for additional rehearsals or practices. Protocols and Fee Structure for Community Use of RCPS Facilities Page 4 Liability Insurance All groups, except those associated with Roanoke City Public Schools, shall provide insurance naming Roanoke City Public Schools as additional insured. The policy shall have a minimum coverage of $1,000,000 bodily injury and property damage combined. The insurance certificate must accompany the completed application. Building Services /Operations Worker At least one school district employee must be present and responsible when school buildings are being used. Additionally, the Building Principal may require that an employee be present out -of -doors when, in his /her judgment, the situation warrants such a decision. Care of School Property The parties signing an application shall be responsible for the conduct of the people whom they admit and for any infraction of the rules, and shall pay the cost of any damage caused by them or their patrons during the period of their use of the building. When directed by Roanoke City Public Schools, they shall provide police supervision and parking attendants to maintain order. Protocols and Fee Structure for Community Use of RCPS Facilities Page 5 MW IAI Application for Use Permit - School Facilities ROANOKeuTY ruauc ScnooiS This form must be completed in its entirety - do not leave any areas blank or approval of application may be delayed. Attach a check made payable to "Roanoke City Public Schools" for $25. If your application is denied, your deposit will be refunded. Otherwise, it will be credited against your final bill. Payment must be made in full upon approval of the facility use application. Date Name Of Organization: Person Making Application: Billing Address: Email Address: Non - Profit Organization: Yes_ No- [if yes, attach copy of 501(c)(3) confirmation] Facility /Space Requested (Please write in name of school(s) requested in appropriate cell(s).] Facility/Space Requested High School Middle School Elementary School Multi -use Field Gymnasium Auxiliary Gymnasium Baseball Field Softball Field Tennis Courts Locker Room Auditorium Cafeteria Kitchen Classroom /Library Multi - Purpose Room Parking Lot Application for Use Permit - School Facilities Page 1 Date(s) Requested: Day(s) Requested: Sun_ Mon_ Tues Wed_ Thurs_ Fri_ Sat_ Time(s) Requested: From Until Specific Reason for Use: Please list ALL items you are requesting use of (tables, chairs, scoreboard, etc.) Additional items MUST be listed on this application, as these items will be approved at the time of the facility request. Expected Attendance: Will admission be charged? YES _ NO If yes, what is the amount? Will you need use of a kitchen? YES _ NO The use of school kitchen facilities shall not be granted until all necessary temporary licenses from the Roanoke City Health Department have been obtained. If you plan to sell food, your organization will need to secure a food handler's license. Please contact the Schools' Director of Food Services for details or further information at 540- 853 -2863. Application for Use Permit - School Facilities Page 2 READ AND SIGN BELOW I, the undersigned applicant to this Use Permit, state and affirm that I have read and understand all rules relating to the use of School Board facilities. I understand and agree that these facility use rules are a condition to the use of the school facility described in this Use Permit. I further understand that once the application is fully approved, I must immediately pay the balance due in full prior to use of the school facility. I also understand that failure to abide by the facility use rules will result in the immediate discontinuance of any use privileges established under this Use Permit. Further, I agree to release, indemnify and hold harmless the School Board for the City of Roanoke ( "School Board "), its officers, directors, employees, agents and volunteers from any and all personal and bodily injuries, death and property damage, including cost of investigation, reasonable attorney's fees and cost of appeals, arising out of any such claims or suits because of any acts or omissions by me or my organization resulting from the use of the school facility described in this Use Permit. I certify that I am over eighteen (18) years of age and am mentally competent. I further certify that if I am signing on behalf of any group, organization or entity that I have full authority and authorization to legally bind such entity. This release from liability is binding on my heirs, executors, next of kin and assigns, and all persons who may claim by or through me. Signature Title APPLICANT Address: Phone: Application for Use Permit - School Facilities Page 3 To Be Completed By District Personnel Only CLASS: A _ B _ C _ Rental Fee (as determined by Class) Total Charge for Rental: Application reviewed by: Special Restrictions: Approved _ Denied School Principal (email approval okay) Date —Approved —Denied Director, Building Operations Approved —Denied Director, Food Services (if necessary) Approved —Denied Assistant Superintendent (If necessary) Date Date Date Application for Use Permit - School Facilities Page 4 # Needed # of Hours Hourly Fee Estimated Cost Building Services $35 per hour per Operations Worker employee Security $35 per hour per employee Lighting /Stage Crew $35 per hour per employee Site Supervisor S35 per hour per employee Cafeteria Worker $35 per hour per employee Total Charge for Rental: Application reviewed by: Special Restrictions: Approved _ Denied School Principal (email approval okay) Date —Approved —Denied Director, Building Operations Approved —Denied Director, Food Services (if necessary) Approved —Denied Assistant Superintendent (If necessary) Date Date Date Application for Use Permit - School Facilities Page 4 CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE. S.W.. SUITE 452 �i ROANOKE, VIRGINIA 24011 -1594 TELEPI IONS 15411) 85] -2444 FAX (541;89 -1145 SHERMAN P. LEA, SR. EMAIL'. MAYOR(a'ROANOKEVA.GOV Mavor August 7, 2017 The Honorable Vice -Mayor Anita J. Price and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Price and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, 5 Sr. \• . h ULea, Mayor SPL:ctw COMMITTEE VACANCIES /REAPPOINTMENTS August 7, 2017 Public VACANCIES: Three -year term of office on the Parks and Recreation Advisory Board ending March 31, 2020. Unexpired term of office on the Parks and Recreation Advisory Board ending March 31, 2018. Two, three -year terms of office (City Employee) and (Protected Class) on the Personnel and Employment Practices Committee ending June 30, 2020. Three -year term of office on the Mill Mountain Advisory Board ending June 30, 2020. Two, Three -year terms of office on the Roanoke Arts Commission ending June 30, 2020. One - yearterm of office on the Visit Virginia's Blue Ridge, Board of Directors ending June 30, 2018. Two -year term of office (Citizen At- Large) and a one -year term of office (Student) on the Youth Services Citizen Board ending June 30, 2019 and June 30, 2018, respectively. Four -year term of office on the Roanoke Redevelopment and Housing Authority ending August 31, 2021. ROANOKE CITIZEN ENGAGEMENT c�ne�inq lib. I FPART OF THE PROCES OUR SEARCH FOR THE NEXT CITY MANAGER ', ROANOKE ROANOKE CITIZEN ENGAGEMENT IROgNo," ka r I r^J N/ fYf e �OANOKF f9Im >r ke rs /bx(a B4rpry1rr4relrR'� Oln. I goLp. 1I a9�v ` RO ROANOKE CITIZEN ENGAGEMENT Allegheny Partners @IROANOKE Many thanks for the swift work! 00— ROANOKE CITIZEN ENGAGEMENT Russell Schiavone FOIOw idly was here and did a great job. iks! I love this new Twitter account! willow ROANOKE CITIZEN ENGAGEMENT Recycte Coach Collection Schedule Set Remind: June 2017 s M T 'N Ua >h Guu & Y Y HHW CallecU.n E Hobtl ,,y e 6i ROANOKE CITIZEN ENGAGEMENT 11,185 Resident Interactions 919 New Subscribers ROANOKE CITIZEN ENGAGEMENT Y 1. law H °nnakr.Qty COwvm1... •`nm Hu.rn r ROANOKE CITIZEN ENGAGEMENT City Council Meeting Views July 17th 2 p.m July 3rd 2 p.m. June 19th 2 p.m June 5th 2 p.m May 15th 2 p.m. 0 1000 2000 3000 4000 5000 ROANOKE CITIZEN ENGAGEMENT * Nextdoor wolo ROANOKE CITIZEN ENGAGEMENT ROANOKE CITIZEN ENGAGEMENT The Numbers 60+ Social Media Accounts 200,000+ Followers r � ROANOKE CITIZEN ENGAGEMENT Main Facebook Page .January - ,July 27,437,704 Impressions 10,453,612 Reach 1,407,459 Likes, Comments, Shares 938,797 Video Views ROANOKE CITIZEN ENGAGEMENT How Does Roanoke Compare? Seattle - 15300 Atlanta - 41500 San Diego - 7,400 Phoenix - 151700 Dallas - 21,000 Roanoke - 85,000 ROANOKE CITIZEN ENGAGEMENT Questions? r � ROANOKE CITIZEN ENGAGEMENT August 8, 2017 The Reverend M. Sylvia Ball, Pastor Sweet Union Baptist Church 521 Madison Avenue, N. W. Roanoke, Virginia 24016 Dear Pastor Ball: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, August 7, 2017. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, Cy2� J, Cecelia F. McCoy Deputy City Clerk CFM:aa CITY OF ROANOKE OFFICE OF THE CI'FY CLERK 215 Chureh AYCnu , S. W., Suite 456 Roanoke, Virginia 24011 -1536 TelellLnne: (5411) 853-2541 fan (540)853 -1145 9' 1 4: 1'IIANIF, M. MOON REYNOLDS, MM( E nu,IL elerk(n numokera-e °u ('E('ELIA 1.. M(('OY CA, Clerk Deputy City ('Jerk (L('ELIA T. W EDD, ( M(' A, i,b..I Depnry ('ily ('lerk August 8, 2017 The Reverend M. Sylvia Ball, Pastor Sweet Union Baptist Church 521 Madison Avenue, N. W. Roanoke, Virginia 24016 Dear Pastor Ball: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, August 7, 2017. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, Cy2� J, Cecelia F. McCoy Deputy City Clerk CFM:aa CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 ('h... A Avenue, S. W., Room 456 Roanoke, Vi. ginia 24011 -1536 14,1„m (5411) 853-2541 11u: (540) 853-1145 S"I'ITHAN II hl. MOON 1(1: N'NOLDS, N1 N1(' P: nwil: dcrkp, rnunulmvn.gnv Clp' <'Ir1i, August 8, 2017 Chrystal Smith 3319 Windsor Road, S. W. Roanoke, Virginia 24018: Dear Ms. Smith: fK('L:W A I'. N('( ON D,W, ('i1y ('lark ('6('O.IA'1'. WERR, ('61(' A%sishul Dejnit)'('i(i ('Irrh At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were appointed to replace Meg T. Munton as a member (Classified Service) of the Personnel and Employment Practices Commission for a term of office ending June 30, 2020. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Personnel and Employment Practices Commission. Sincerely, Stephanie M. Moon Rey ey s, s, M City Clerk Enclosures PC: Michele Vineyard, Secretary, Personnel and Employment Practices Commission /w application COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August 2017, CHRYSTAL SMITH was appointed to replace Meg T. Munton as a member (Classified Service) of the Personnel and Employment Practices Commission for a term of office ending June 30, 2020. Given under my hand and the Seal of the City of Roanoke this eighth day of August 2017. AwtPs � • �OJn � I�GLt/ City Clerk c` CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Roorn 456 e--i Roanoke, Virginia 24011 -1536 'I'elephonc (S40)85.1-2541 14ra: (5411)N59 -1145 S'1'EPl 1ANILr M. MOON REYNOLDS, MM( E. -nnJi: clerk @uannakevn.gov CECELIA F. MCCOY City Clerk Depnly City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk August 9, 2017 Meg T. Munton 5415 Cave Spring Lane, S.W. Roanoke, Virginia 24018 Dear Ms. Munton: Your term of office as a member (Classified Service) of the Personnel and Employment Practices Commission expired on June 30, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member (Classified Service) of the Personnel and Employment Practices Commission from May 5, 2014 to June 30, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Stephanie M. Moon Reynoids, NWC City Clerk Enclosure c: Michele Vineyard, Director of Human Resources CERTIFICATE OF APPRECIATION PRESENTED TO MEG T. MUNTON AS A MEMBER (CLASSIFIED SERVICE) OF THE PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION FROM MAY 5, 2014 TO JUNE 30, 2017 ON THIS 9TH DAY OF AUGUST , 2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: SHERMAN P. LEA, SR. ST HANH: M. MOON M& MC YNOL MMC CITY 'LE Meighan Sharp 2602 Oregon Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Sharp: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were appointed to replace Susan Egbert as a member of the Roanoke Arts Commission for a term of office ending June 30, 2020. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sinc ely, h_ �,,,` - P4�,B,Mp/ 1 Q 1 (+v. Stephanie M. Moon Re Ids, C City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission, w /application Susan Jennings, Art and Culture Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Vii ginil( 24011 -1536 'relepuane: (540)853 -2541 Fa,: (540)853 -1145 S H'HANIE M. MOON REYNOLDS, MM(' R -mall: dark(n,'awn,kcvn'Fn° ( ECELIA 1. M('(O1' Oily ('lei k Ilennly (fuv Clerk August 8, 2017 CE('FAAA T. WEBB,('M(' 9 A,,ismnl Denn(v CR, Clerk Meighan Sharp 2602 Oregon Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Sharp: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were appointed to replace Susan Egbert as a member of the Roanoke Arts Commission for a term of office ending June 30, 2020. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sinc ely, h_ �,,,` - P4�,B,Mp/ 1 Q 1 (+v. Stephanie M. Moon Re Ids, C City Clerk Enclosures PC: Melissa Murray, Secretary, Roanoke Arts Commission, w /application Susan Jennings, Art and Culture Coordinator COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August 2017, MEIGHAN SHARP was appointed to replace Susan Egbert as a member of the Roanoke Arts Commission for a term of office ending June 30, 2020. Given under my hand and the Seal of the City of Roanoke this eighth day of August 2017. City Clerk August 9, 2017 Susan Egbert 3571 Bradshaw Road Salem, Virginia 24153 Dear Ms. Egbert: On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On June 30, 2017, you completed your third consecutive term of office as a member of the Roanoke Arts Commission. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Arts Commission from August 1, 2005 to June 30, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, m,,�Qav Stephanie M. Moon Reynolds, MMC City Clerk Enclosure c: Melissa Murray, Secretary, Roanoke Arts Commission CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 4 Roanoke, Virginia 24011 -1536 I ek,kene: (540)853 -2541 Fox: (5411) 853 -1145 S1 EFIIANIE M. MOON REYNOLDS, MMC E -mail: rlerkku.,naknvu.8uv CECELIA F.MCCOY City Clerk Depup City Clerk CECELIA T. WEBB, CMC Assistant Deputy Cue Clerk August 9, 2017 Susan Egbert 3571 Bradshaw Road Salem, Virginia 24153 Dear Ms. Egbert: On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On June 30, 2017, you completed your third consecutive term of office as a member of the Roanoke Arts Commission. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Arts Commission from August 1, 2005 to June 30, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, m,,�Qav Stephanie M. Moon Reynolds, MMC City Clerk Enclosure c: Melissa Murray, Secretary, Roanoke Arts Commission CERTIFICATE OF APPRECIATION PRESENTED TO SUSAN EGBERT AS A MEMBER OF THE ROANOKE ARTS COMMISSION FROM AUGUST 1, 2005 TO JUNE 30, 2017 ON THIS 9TH DAY OF AUGUST-2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: SHERMAN P. LEA, SR. S�MOON REY OLDS. 1C �...� MAYOR CITY CLERK CITY OF ROANOKE OFFICE OF HE CITY CLERK 215 Churek ANenne, S. W., Snile 456 Roanoke, Virginia 24011 -1536 '1'cicphnnc: (5411) 853 -2541 1 :,a (541t) 853-1145 SI'If1.1 IANI Ii N1. MOON REYNOLDS, TIN( L:nuil: tlur l.m rnannkry °'AO4 ('L('L:LIA I. N((ON' ('i1v ('Icrk Ik'P „ry' ('it, ('ki-k August 8, 2017 <IU 1,1.1A r. W13111, N1( 9 Aexi.q:un M"d, (5b M, The Reverend Joe Cobb 441 Highland Avenue, S. W. Roanoke, Virginia 24016 Dear Reverend Cobb: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were appointed to replace Kianna Wade as a member of the Roanoke Arts Commission for a term of office ending June 30, 2020. Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required 'Yo read and become familiar with provisions of the Act.” On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. sts4 Stephanie M. Moon Peynol MMC City Clerk Enclosures pc: Melissa Murray, Secretary, Roanoke Arts Commission, w /application Susan Jennings, Art and Culture Coordinator COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August 2017, The Reverend Joe Cobb was appointed to replace Kianna Wade as a member of the Roanoke Arts Commission for a term of office ending June 30, 2020. Given under my hand and the Seal of the City of Roanoke this eighth day of August 2017. m.,1 "AAkciltyClerk u CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -x541 Fax: (540)853 -1145 S "ITI- IIANIE M. MOON REYNOLDS, MM(' F mnil: elark(mroanokeva . gna CECELIA F. MCCOV CA, Clerk Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk August 9, 2017 Kianna Wade 236 Eugene Drive, N. W. Roanoke, Virginia 24017 Dear Ms. Wade: Your term of office as a member of the Roanoke Arts Commission expired on June 30, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Arts Commission from May 5, 2014 to June 30, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, �� Stephanie M. Moon Reynolds, MfVIC City Clerk Enclosure c: Melissa Murray, Secretary, Roanoke Arts Commission CERTIFICATE OF APPRECIATION PRESENTED TO MANNA WADE AS A MEMBER OF THE ROANOKE ARTS COMMISSION FROM MAY 5, 2014 TO NNE 30, 2017 ON THIS 9TH DAY OF AUGUST , 2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: h v � � I SHERMAN P. LEA, HAHIE M. M N YNO S, TIIv CC MAYOR CITY CLE Samuel L. Lionberger, III 4531 Brentwood Court Roanoke, Virginia 24018 Dear Mr. Lionberger: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were appointed to replace Thomas Pettigrew as a member of the Roanoke Civic Center Commission for a three -year term of office, commencing October 1, 2017 and ending September 30, 2020. Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Civic Center Commission. _ Sin`ce�eIy, �etrio>� Stephanie M. Moon Re ds, MC City Clerk Enclosures PC: June Woodward, Secretary, Roanoke Civic Center Commission /w application CITY OF ROANOKE OFFICE OF THE CITY CLERK _ 215 Church Avenue, S. W„ Room 456 Roanoke, Virginia 24011 -1536 T0,1tone (540)653 -2541 L'ax: (540)853 -1145 STEPHANIE M. MOON REVNOLDS, MMC E -nmil c1erk((6rommkevn.gov ('ity Clerk CECEI,IA F. MCCOV Deputy City Clerk August 9, 2017 CECELIA T. WEBB, CMC Assistant Deputy Cary Clerk Samuel L. Lionberger, III 4531 Brentwood Court Roanoke, Virginia 24018 Dear Mr. Lionberger: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were appointed to replace Thomas Pettigrew as a member of the Roanoke Civic Center Commission for a three -year term of office, commencing October 1, 2017 and ending September 30, 2020. Please return one copy of the Oath of Office to Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required 'Yo read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Civic Center Commission. _ Sin`ce�eIy, �etrio>� Stephanie M. Moon Re ds, MC City Clerk Enclosures PC: June Woodward, Secretary, Roanoke Civic Center Commission /w application COMMONWEALTH OF VIRGINIA ) ) To -wit: CITY OF ROANOKE 1 I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August 2017, SAMUEL L. LIONBERGER, 111, was appointed to replace Thomas Pettigrew as a member of the Roanoke Civic Center Commission for a three -year term of office, commencing October 1, 2017 and ending September 30, 2020. Given under my hand and the Seal of the City of Roanoke this ninth day of August 2017. City Cler R" CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 " ^x' Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 STEPIIANIE M. MOON REYNOLDS, MMC E -mall: derk((}ron,mkeva.gov CECELIA F. MCCOY Ci�y Clerk Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk August 9, 2017 Thomas Pettigrew 1301 Greenlane Road, N. W. Roanoke, Virginia 24017 Dear Ms. Pettigrew: On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On September 30, 2017, you will have completed your third consecutive term of office as a member of the Roanoke Civic Center Commission. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Civic Center Commission from December 04, 2006 to September 30, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Stephanie M. Moon ReynoI MMc City Clerk Enclosure c: June Woodward, Secretary, Roanoke Civic Center Commission CERTIFICATE OF APPRECIATION PRESENTED TO THOMAS PETTIGREW AS A MEMBER OF THE ROANOKE CIVIC CENTER COMMISSION FROM DECEMBER 04, 2006 TO SEPTEMBER 30, 2017 ON THIS 9TH DAY OF AUGUST-2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: SHERMAN P. LEA, SA. S HANIE. M�ON R YNOLD D9C MAYOR CCTY CLE "J .. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 ('lunch Avenue, S. W., Rnom 456 Roanoke, Virginia 24011 -1536 '1'cicp lit iv; (5411) N53-2541 Luc (S410)a53 -1145 it I'114IAN11, M. MOON H IN NOLIIS, 11 Nl(' 1 °. nmil: Cer kw nnnni keru.y ^r ('F('FLl A F. M('( 'ON' ( it, (" 1, I)epulr City Clerk August 8, 2017 ( E('FLIA'I. W1llll,(' Mr g Asusemt nepnty('it) Clerk The Honorable Onzlee Ware, Chief Judge Juvenile and Domestic Relations Court Roanoke, Virginia Dear Chief Judge Ware: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were appointed to replace Judge Leisa Ciaffone as a City representative (Juvenile and Domestic Relations Court) of the Court Community Corrections Program Regional Community Criminal Justice Board for a term of office ending June 30, 2020. Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a City representative of the Court Community Corrections Program Regional Community Criminal Justice Board. Sincerely, Stephanie M. Moon R Ids, C City Clerk Enclosures PC: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017 -2139 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August 2017, THE HONORABLE ONZLEE WARE was appointed to replace Judge Leisha Ciaffone as a City representative (Juvenile and Domestic Relations Court) of the Court Community Corrections Program Regional Community Criminal Justice Board for a term of office ending June 30, 2020. Given under my hand and the Seal of the City of Roanoke this eighth day of August 2017. City Clerk `-' c> CITY OF ROANOKE OFFICE OF'FHE CITY CLERK 215 Chink Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'Iclepkone (540)953 -1541 Ilu: (540)853 -1145 X'1'LTHANIE M. MOON REYNOLDS, MMC F- nu,il: alcrkOrrunnokcvn.µov CECELIA F. MCCOV City ('lerk Dgmq ('ill CRI IS ('ECEI.IA T. WEBB, CM( Assistant Depnty Cip Clerk August 9, 2017 The Honorable Leisa Ciaffone, Judge Roanoke County Juvenile and Domestic Relations District Court 305 East Main Street Salem, Virginia 24153 Dear Judge Ciaffone: Your term of office as a City representative of the Court Community Corrections Program Regional Community Criminal Justice Board expired on June 30, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a City representative of the Court Community Corrections Program Regional Community Criminal Justice Board from May 5, 2014 to June 30, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. QQSincerely, Stephanie M. Moon Reynolds, MM City Clerk Enclosure c: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek Road, N.W., Roanoke, Virginia 24017 -2139 CERTIFICATE OF APPRECIATION PRESENTED TO THE HONORABLE LEISA CIAFFONE, JUDGE AS A CITY REPRESENTATIVE OF THE COURT COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD FROM MAY 5, 2014 TO JUNE 30. 2017 ON THIS 9TH DAY OF AUGUST . 2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST- SHERMAN P. LE.9, SR. ST HANIE M. MOON Y'NOL MAYOR CITY CLE Kameron Washington -Brown 3108 Keene Street, N. W. Roanoke, Virginia 24017 Dear Miss Washington- Brown: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were reappointed as a member (Student/William Fleming High School) of the Youth Services Citizen Board, for a one -year term of office ending June 30, 2018. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member (Student/William Fleming High School) of the Youth Services Citizen Board. Sincerely, W S �. � 4 Stephanie M. Moon Reynolds, C City Clerk Enclosures pc: Aisha Johnson, Assistant to the City Manager CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Rooan 456 Roanoke, Virginia 24011 -1536 relephoac (540)953.2541 F.x: (540)853 -1145 S ITHANIE M. MOON REV NOLDS, MM( F n,niL elc. ...8uv CECELIA F. MCCOV ('i11 (krk De O a, Clerk August 9, 2017 g CECELIA T. WEDU, CM(' Assistmtl Deputy Cly Clerk Kameron Washington -Brown 3108 Keene Street, N. W. Roanoke, Virginia 24017 Dear Miss Washington- Brown: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were reappointed as a member (Student/William Fleming High School) of the Youth Services Citizen Board, for a one -year term of office ending June 30, 2018. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member (Student/William Fleming High School) of the Youth Services Citizen Board. Sincerely, W S �. � 4 Stephanie M. Moon Reynolds, C City Clerk Enclosures pc: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August 2017, KAMERON WASHINGTON -BROWN was reappointed as a member (Student/William Fleming High School) of the Youth Services Citizen Board, for a one -year term of office, ending June 30, 2018. Given under my hand and the Seal of the City of Roanoke this ninth day of August 2017. U- 1 ' m City Clerk o' a, Beatrice Schleupner 1842 Greenwood Road, S. W. Roanoke, Virginia 24015 Dear Miss Schleupner: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were reappointed as a member (Alternate Student/Patrick Henry High School) of the Youth Services Citizen Board for a one -year term of office ending June 30, 2018. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, 1 would like to express appreciation for your willingness to continue serving as a member (Alternate Student/Patrick Henry High School) of the Youth Services Citizen Board. Sincerely, r n� phanie M. Moon Re tls, C City Clerk Enclosures PC: Aisha Johnson, Assistant to the City Manager CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Itoanuke, VirghJa 24071 -1$36 Telephone: (540)8532541 Ft,: (540)853 -1145 STEPHANIE M. MOON IONNOLDS, MM( E- n, "i1: clerk(Nroanokevn . aO° CE('ELIA F. M('('OV ('IIV ('Irrk Depwy ('ih Clerk C ECELIA T. W ERR, CHIC Aseistnnt DOi City Clerk August 9, 2017 Beatrice Schleupner 1842 Greenwood Road, S. W. Roanoke, Virginia 24015 Dear Miss Schleupner: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were reappointed as a member (Alternate Student/Patrick Henry High School) of the Youth Services Citizen Board for a one -year term of office ending June 30, 2018. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, 1 would like to express appreciation for your willingness to continue serving as a member (Alternate Student/Patrick Henry High School) of the Youth Services Citizen Board. Sincerely, r n� phanie M. Moon Re tls, C City Clerk Enclosures PC: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August 2017, BEATRICE SCHLEUPNER was reappointed as a member (Alternate Student/Patrick Henry High School) of the Youth Services Citizen Board, for a one -year term of office ending June 30, 2018. Given under my hand and the Seal of the City of Roanoke this ninth day of August 2017. rn.,�� City Clerk Benjamin Bazak 1717 Mount Vernon Road, S. W. Roanoke, Virginia 24015 Dear Mr.Bazak: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were reappointed as a member (Citizen at Large) of the Youth Services Citizen Board, for a three -year term of office ending June 30, 2020. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member (Citizen at Large) of the Youth Services Citizen Board. Sincerely, r•e Stephanie M. Moon Rey M 111 imr Z" �' M City Clerk Enclosures PC: Aisha Johnson, Assistant to the City Manager CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fnx: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -nail: elerkF$uanokeva.... ('. ECELIA F. MCCOV City Clerk Depmy City Clerk August 9, 2017 CECELIA T. WEDD, CMC Assistant Depnty City Clerk Benjamin Bazak 1717 Mount Vernon Road, S. W. Roanoke, Virginia 24015 Dear Mr.Bazak: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were reappointed as a member (Citizen at Large) of the Youth Services Citizen Board, for a three -year term of office ending June 30, 2020. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member (Citizen at Large) of the Youth Services Citizen Board. Sincerely, r•e Stephanie M. Moon Rey M 111 imr Z" �' M City Clerk Enclosures PC: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August 2017, BENJAMIN BAZAK was reappointed as a member (Citizen at Large) of the Youth Services Citizen Board, for a three -year term of office ending June 30, 2020. Given under my hand and the Seal of the City of Roanoke this ninth day of August 2017. . „oar.. City Clerk Karen Pillis 2719 Richelieu Avenue, S. W. Roanoke, Virginia 24014 Dear Ms. Pillis: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were reappointed as a member (Public) of the Youth Services Citizen Board, for a three -year term of office ending June 30, 2020. Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act, The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member (Public) of the Youth Services Citizen Board. Sincerely, .IY'. t r"'V"r/"e Q1� Stephanie M. Moon Reynolds, MC City Clerk Enclosures PC: Aisha Johnson, Assistant to the City Manager CITY OF ROANOKE OFFICE OF THE CITY CLERK ::.:. 215 Church Avenue, S. W., Room 456 -- Roanoke, Virginia 24211 -1536 "- Telephone: O457- 53 -]5J1 Faa: (50a)853 -1105 STEPHANIE M. MOON REYNOLDS, MMC E- ,nail: rlerk(aknmmkrva.gov CECELIA F. McCOV City Clerk Depnty City Clerk August 9, 2017 g CE('ELLA T. WEBB, CMC Assistant Deputy City Clerk Karen Pillis 2719 Richelieu Avenue, S. W. Roanoke, Virginia 24014 Dear Ms. Pillis: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were reappointed as a member (Public) of the Youth Services Citizen Board, for a three -year term of office ending June 30, 2020. Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act, The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a member (Public) of the Youth Services Citizen Board. Sincerely, .IY'. t r"'V"r/"e Q1� Stephanie M. Moon Reynolds, MC City Clerk Enclosures PC: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA ) ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August 2017, KAREN PILLIS was reappointed as a member (Public) of the Youth Services Citizen Board, for a three -year term of office ending June 30, 2020. Given under my hand and the Seal of the City of Roanoke this ninth day of August 2017. �- 1 "(7�A� , 1•�l)7`11�pM,t'tuX�lLv City Clerk CITY OF ROANOKE OFFICE Or THE C1TV CORK ;0, tech Aveime, S. W., Nuile 456 Romeolce, Vii ginin 24011 -1536 '1 Ot,] : (5411) 853 -2541 Fa, (5411)8531145 111.1IIANII! NLN100N12La'N0L1)S,MM1I( L- newl:'IM0,".1 nnlmea.g "P ('H( ELIA I( MC( OY ('it, ( lmk 1)c01:1, ( it, '('Ie111 (IE('L:LIA 1. Wi:nq ('AI(' August 9, 2017 A.,60; ...I nepul,( it, rh+rk The Honorable J. Granger Macfarlane 2402 Woodcliff Road, S. E. Roanoke, Virginia 24014: Dear Mr. Macfarlane: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were appointed as a Roanoke City appointee of Western Virginia Regional Industrial Facility Authority to fill the unexpired term of Christopher P. Morrill ending February 3, 2018. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Lastly, pursuant to Section 2.2 -3115, Code of Virginia (1950), as amended, I am required to furnish City appointees of the Western Virginia Regional Industrial Facility Authority with a Financial Disclosure Statement form for completion prior to assuming the duties as a member of the Authority. State Code provisions further provide that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned by September 9, 2017. The Honorable J. Granger Macfarlane August 9, 2017 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a Roanoke City appointee of the Western Virginia Regional Industrial Facility Authority. Sincer y, Y)-) 1 Otrtip�,.� Stephanie M. Moon Reyno ds, M- M \C_U�' City Clerk Enclosures PC: Brent Robertson, Secretary, Western Virginia Regional Industrial Facility Authority, 1255 Franklin Street, Suite 112, Rocky Mount Virginia 24151 Lisa Link, Director of Operations and Investor Relations, Roanoke Regional Partnership, 111 Franklin Road, Suite 333, Roanoke, Virginia 24011 COMMONWEALTH OF VIRGINIA ) ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August 2017, J. GRANGER MACFARLANE was appointed as a Roanoke City appointee of Western Virginia Regional Industrial Facility Authority to fill the unexpired term of Christopher P. Morrill ending February 3, 2018. Given under my hand and the Seal of the City of Roanoke this ninth day of August 2017. 14U 1 0U" City Clerk fry CITY OF ROANOKE OFFICE OFTHE CITY CLERK 215 ('Inu'eh Avenue, S. W., Room 456 Roanoke, Virginia 241111 -1536 '1 e4e,l te: (540)X53 -2541 F,,: (540) 853 -1145 . 5119.1 IANI I: NI. MOON 14I2N NOIDS, NI M( Il -mall: 111, k1a rmmokeli,- ('E(' FLIA E. AU('OY ('it) Clerk nfPllry'('il) Clerk August 9, 2017 (E(ELIA'1. wl:an, cNl( g A W %lanl De,l, ('llv Clerk John P. Bradshaw, Jr. 3132 Burnleigh Road, S. W. Roanoke, Virginia 24014 Dear Mr. Bradshaw: At a regular meeting of the Council of the City of Roanoke which was held on Monday, August 7, 2017, you were reappointed as a City representative of the Western Virginia Water Authority for a four -year term of office ending June 30, 2021. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a City representative of the Western Virginia Water Authority. Sincerely, ,M. °K� Stephanie M. Moon no MMC City Clerk Enclosures PC: Gayle Shrewsbury, Secretary, Western Virginia Water Authority Board, 601 S. Jefferson Street, S. W., Suite 100, Roanoke, Virginia 24011 COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the seventh day of August 2017, JOHN P. BRADSHAW, JR., was reappointed as a City representative of the Western Virginia Water Authority Board for a four -year term of office ending June 30, 2021. Given under my hand and the Seal of the City of Roanoke this ninth day of August 2017. City Clerk STATEMENT OF CONFLICT OF INTEREST I, John A. Garland, state that I have a personal interest in agenda item 4. CA during the 2:00 p.m. Session of Roanoke City Council on August 7, 2017, regarding the Request the Acting City Manager to schedule a public hearing to be held on August 21, 2017, at 7:00 p.m., or such later date and time as the City Manager may determine, regarding the proposed sale of City -owned property consisting of approximately 1.4 acres, together with the Caretaker's Cottage situated at 2424 Brambleton Avenue, S.W., Roanoke, Virginia (Property), to Lora T_ Katz because I have a personal business relationships with Lora a Katz, on matters unrelated to the Property. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 7t' day of August, 2017. L (Seal) J n A. Garland ember of Roanoke City Council eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Request to Schedule a Public Hearing to Renew Lease for The Hertz Corporation Background: The Hertz Corporation (Hertz) currently leases approximately 86,501 square feet of city -owned property identified as Tax Map Number 6640123, commonly known as 5550 Precision Circle, NW, and formerly known as 1302 Municipal Road, N.W., Roanoke, Virginia. The property is utilized as a vehicle maintenance, storage and servicing operation in conjunction with an automobile rental establishment located in the Roanoke Regional Airport, where Hertz has also leased space. Hertz began leasing this parcel from the City of Roanoke in 1968. A prior lease agreement, commenced on October 1, 2012 for a three year and three month term which expired December 31, 2015. The lease agreement provided for a month to month extension not to exceed 21 months. That term expires September 30, 2017. Hertz has expressed the desire to continue to lease this property for five more years commencing October 1, 2017 through December 31, 2021. The proposed lease term is designed to synchronize with the lease term established at the Hertz rental establishment in the Roanoke - Blacksburg Regional Airport. The Lease Agreement shall provide the following annual rental rate, payable monthly in advance, and shall be as follows: October 1, 2017 - $2,864 monthly $34,368 annually December 31, 2017 January 1, 2018 - - $2950 monthly $35,400 annually December 31, 2018 January 1, 2019 $3,039 monthly $36,468 annually December 31, 2019 January 1, 2020 - $3,130 monthly $37,560 annually December 31, 2020 January 1, 2021 - $3,224 monthly $38,688 annually December 31, 2021 The Hertz Corporation owns the facility and is responsible for all maintenance, utilities and improvements on the Property. A Public Hearing is required to consider this lease agreement. Recommended Action: Authorize the scheduling and advertising of this matter for a public hearing on August 21, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the Acting City Manager shall determine, in his discretion. _A ---------- Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Barbara A. Dameron, Director of Finance Wayne Bowers, Director, Economic Development Cassandra L. Turner, Economic Development Specialist CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Request to Schedule a Public Hearing for Sale of Approximately .1 546 Acres of City -owned Property located on Carver Avenue, N.E. Background: The City of Roanoke is proposing to sell approximately 0.1546 acres of land located on Carver Avenue, N.E., bearing Official Tax Map Number 2041816, (Property) to Shenandoah Telecommunications Company, a Virginia Corporation, (Buyer). The Buyer proposes to pay $9,300 for the Property in order to construct a communications equipment building as part of its telecommunications network. Buyer will have a 90 day due diligence period after the execution of the Contract for Purchase and Sale of Real Property (Contract), and shall not be obligated to purchase the property without successfully obtaining a final approval from the City of Roanoke to rezone the Property to an appropriate zoning district that permits, as a matter of right, the construction of the use contemplated by the Contract. Under no circumstances would the Closing on the Property sale take place later than December 31, 2017. A public hearing is required for the sale of city -owned property. Subject to City Council's concurrence with this request, a copy of the proposed Contract will be placed with the City Clerk for review prior to the public hearing. Pursuant to the requirements of State Code, notice of the public hearing must be advertised at least seven days prior to the public hearing. The public hearing would occur on August 21, 2017, or at such later date as the Acting City Manager determines. Recommended Action: Authorize the scheduling and advertising of the proposed sale of the Property for a public hearing on August 21, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the Acting City Manager shall determine. in his discretion. Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers Barbara A. Dameron, Director of Finance Wayne Bowers, Director, Economic Development Annual Report As of June 30, 2017 The Economic Development Authority of the City of Roanoke, Virginia To: The Members of Council of the City of Roanoke, Virginia Name and Organization: The Economic Development Authority of the City of Roanoke, Virginia was organized pursuant to ordinance adopted by the City Council October 21, 1968. It has been in continuous operation and has assisted the City's economic development efforts in meeting to approve of small issue manufacturing and 501(c)(3) industrial development revenue bond financings. Membership: There are seven members of the EDA which are appointed by Council for four (4) year terms. For the years of this report, officers and terms of the directors were and are as follows: Name Duke Baldridge Vikie Holt Bibee Thomas T. Cullen Linda Davis Frith Braxton Naff Bill Poe A. Damon Williams Staffing: Office (appointed 10/03 /16) Vice -Chair Secretary/Treasurer (appointed 10/21/16) Chair Expiration of Term October 20, 2017 October 20, 2017 October 20, 2018 October 20, 2019 October 20, 2019 October 20, 2020 October 20, 2018 The EDA uses the City of Roanoke Economic Development Department's staff and works in close conjunction with the Director of Economic Development. The EDA meets the third Wednesday of every month. The meetings are held at 8:00 a.m. at the City of Roanoke, Department of Economic Development, 117 Church Avenue, Roanoke, Virginia. During the fiscal year ended June 30, 2017, the EDA held 13 meetings; its average attendance was 5.4, the attendance of the various members was as follows: 2 tmt+nm. xnrtot, rrmrmte u„no.: twsrmts W.M. m m at :not, . 1/17/2017 -t , 1 1 PI—It P11 III-1 e m ma, rnn .t ,mast ,melt relent A —' ,tent meat xeat A,e.t P,meat Ab,eat Pre,e t P.exe P P P n P P Ae n P "mop, ce.rv1`,1w P,mem Ae,em P,meat I reset rerzm resent Bent Piles Pae resent reset resent resen resen ,men risen ,exen rese . A-amon Wllilams pes— resen, ,ese remnt Presen n,even lens resent lent resen Prexom rtmnt P P t t Ab P Ae P P resent The EDA's Activities during the Fiscal Year ended June 30, 2017: • Approved a fagade grant application from Legacy Development Group, LLC in the amount of $25,000 for property located at 1201 Shenandoah Avenue. • Adopted a resolution rescinding EDA Grant approved July 15, 2015 to a company identified in a closed meeting • Adopted a resolution authorizing the use of the Lewis Group BB &T Scott and Stringfellow for the purpose of investing EDA funds in accordance with Va. Code § 2.2 -5401 • Adopted a resolution approving an agreement with Virginia Western Community College Educational Foundation, Inc. regarding the Gill Memorial Accelerator Project. • Approved a fagade grant application from Tim Irish in the amount of $2,641 for property located at 1 132 Salem Avenue. • Approved a fagade grant application from 403 Salem, LLC in the amount of $25,000 for property located at 409 Salem Avenue. • Approved a fagade grant application from ACR Investments, LLC in the amount of $25,000 for property located at 105 Campbell Avenue. • Adopted a resolution regarding the issuance of tax - exempt revenue bonds by the Economic Development Authority of Montgomery County, Virginia, for the benefit of Virginia Tech Foundation, Inc. • Approved a fagade grant application for Res Ipsa Properties, LLC in the amount of $25,000 for property located at 301/303 Campbell Avenue. • Approved a fagade grant application for Baker Building Partnership, LLC in the amount of $20,526 for property located at 17 -19 Franklin Road. 2 • Approved a fagade grant application for Fairlawn at Jefferson, LLC in the amount of $25,000 for the Bosley Building located at 416 S. Jefferson Street. • Approved a fapade grant application in the amount of $10,700 for property located at Building 7A, 1005 Industrial Avenue (Tax Map No. 4170101) which will be leased to Southwest Virginia Ballet School. The EDA looks forward to continuing its close partnership in economic development with the City of Roanoke and stands ready to work as a full economic development partner with other members of the City's team. Date: Respectfully submitted. A. Damon Williams, Chair Annual Report City of Roanoke Pension Plan Board of Trustees Fiscal Year Ended June 30, 2017 The Pension Plan Board of Trustees established pursuant to City Code Chapter 22.3, as amended, serves as the trustee and administrator of the defined benefit pension plan sponsored by the City. The City is currently under contract with AndCo Consulting (formerly known as The Bogdahn Group), a defined benefit consultant, who provides consultative investment and administrative guidance to the Board. Mr. Howard Pohl and Mr. Jack Evart represent AnclCo. AndCo Consulting is an acknowledged fiduciary. The City is currently under contract with SageView Consulting Group, a defined benefit actuary, who provides consultative technical and administrative guidance to the Board. Mr. William M. Dowd, FCA, EA, MAAA, leads the actuarial team supporting the City. SageView is an acknowledged fiduciary. The City is currently under contract with CAPTRUST Financial Advisors, a defined contribution consultant, who provides consultative investment and administrative guidance to the Board. Ms. Beryl Ball, Vice President and Financial Advisor, represents CAPTRUST. CAPTRUST is an acknowledged fiduciary. The following meetings were held for the fiscal year ending June 30, 2017: I. July 13, 2016 2. October 12, 2016 3. January 11, 2017 4. April 12, 2017 Representation Committee Member Meetings Attended 4 3 2 1 Participating Employers Cassandra Mince V v v Member at Large Glen Combs v v v v Ex- officio, Director of Finance Barbara Cameron v v v v _ Member at Large Greg Feldmann v v V v Retired Employees Carolyn Glover v V v v Public Safety _ Terry King V V v Ex- officio, Mayor _ _ Sherman Lea Ex- officio, City Manager _ Christopher Morrill v V V v Active Employee Michael Shockley V V V v July 13, 2016 Meeting New Board members were introduced. Nominations were received and Mr. Feldmann was elected as Chair and Carolyn Glover was elected as Vice -Chair of the Board. A nomination was received and upon a motion duly made and seconded, Mr. Shockley was appointed to the Pension Investment Committee, The March 31, 2016 quarterly investment update was presented and reported upon by the Chairman. Annual Report - City of Roanoke Pension Plan Page 2 The Board authorized the use of a U. S. Treasury short term investment fund offered by the investment custodian for the investment of cash held within the investment portfolio. The Board was informed of the execution of the contract with SageView Consulting to serve as the Plan's actuary. October 12, 2016 Meeting The results of the June 30, 2016 actuarial valuation and a forecast for 2017 through 2031 were presented by William Dowd and William Reid of SageView, the plan's actuaries. The Board was provided information on the pending five -year experience analysis and the anticipated completion date of December. The June 30, 2016 quarterly investment update was presented. The Board also received an update on investment performance through August 31, 2016. January 11, 2017 Meeting The results of the five -year actuarial experience study were presented by William Dowd and William Reid, of SageView, via conference call. The experience study produced recommendations for minor modifications to the demographic assumptions, as well as minor modifications to economic assumptions. Modifications to the economic assumptions included a slight decrease in the inflation assumption, a decrease in the rate of payroll growth and a decrease in the actuarial assumed rate of return from 7.75% to 7.25 %. Following in -depth discussion, the Board approved the recommended changes to the actuarial assumptions. The September 30, 2016 quarterly investment updates were presented and reported upon by the Assistant Director of Finance. The Board also received an update on investment performance through November 30, 2016. The Board was provided information on the rebranding of the investment consulting firm. The Bogdahn Group will now be known as AndCo Consulting. The Board was provided a copy of the annual audit report from the Plan's auditors, Cherry Bekaert. The Plan received an unqualified, or clean, audit opinion. Additionally, the Board was informed of the availability of the City of Roanoke Pension Plan Comprehensive Annual Financial Report, which can be accessed on -line via the City's website or in hard copy from the Retirement office. April 12, 2017 Meeting The December 31, 2016, quarterly investment update was presented and reported on by the Assistant Director of Finance. The Board also received an update on investment performance through February 28, 2017, The Board approved investment manager changes with the Plan's international equity asset allocation and the Plan's alternative asset allocation. The Board was provided information on changes in the asset allocation of the Plan's balanced index investment fund utilized for the investment of funds pending withdrawal to cover monthly benefit payments. As a result of these changes, the Pension Investment Committee recommended and the Board approved a change in passive investment managers, utilizing an investment manager already providing services to the Plan. The Director of Finance provided an update on a portability agreement with the City of Danville. The Board authorized the execution of this agreement pending approval and interest on the part of the City of Danville to enter into such an agreement. Annual Report - City of Roanoke Pension Plan Page 3 The Assistant Director of Finance provided an update on a retiree self- service project following the recent upgrade of the City's HRIS /Payroll system. The cost of this service is currently being evaluated. Pension Plan retirement applications were presented at each Board meeting and approved as follows: Meeting Date ERS ESRS Total Death with Spousal Option July 13, 2016 0 34 34 6 October 12, 2016 1 23 24 1 January 11, 2017 1 21 22 3 April 12, 2017 0 17 17 6 Total 2 95 97 16 The minutes of each meeting of the Pension Plan (Defined Benefit) Board of Trustees have been filed with the Director of Finance upon approval. All Board minutes and related reports are available upon request. Annual Report City of Roanoke Pension Plan Defined Contribution Board Fiscal Year Ended June 30, 2017 The Pension Plan Defined Contribution Board established pursuant to City Code Chapter 22.3, as amended, serves as the trustee and administrator of the defined contribution plan component of the Hybrid Program sponsored by the City. In addition, the Board serves as trustee and administrator of the City's internal Revenue Code Section 457 Deferred Compensation Plan and, by authority delegated by the City of Roanoke Pension Plan Board of Trustees, the City's Internal Revenue Code Section 401(h) Retirement Health Savings Account. The City is currently under contract with CAPTRUST Financial Advisors, a defined benefit consultant, who provides consultative investment and administrative guidance to the Board. Ms. Beryl Ball represents CAPTRUST. CAPTRUST is an acknowledged fiduciary. The City is currently under contract with ICMA Retirement Corporation (ICMA -RC), who serves as the administrative record- keeper and the investment provider for the defined contribution plan, the Internal Revenue Code Section 457 Deferred Compensation Plan, and the Internal Revenue Code 401(h) Retirement Health Savings Account, included as a component of the Pension Plan, as well as the Executive 401(a) and Hybrid 401(a) plans. The following meetings were held for the fiscal year ending June 30, 2017: 1, August 9, 2016 2. November 8, 2016 3. February 14, 2017 4. May 8, 2017 Representation Committee Member Meetings Attended 4 3 2 1 Ex- officio, Director of finance Barbara Dameron v v V J Asst, City Manager Designee Amelia Merchant J v _ Ex- officio, Asst. City Manager - Operations _ -_ Sherman Stovall v v v v Asst. City Manager Designee Andrea Trent v v v Ex - officio, Director of Human Resources Michele Vineyard v v v v August 9, 2016 Meeting Ms. Trent provided an update on the administrative fee structure of the Internal Revenue Codes 457 Deferred Compensation Plan and 401(h) Retirement Health Savings account. Ms. Ball provided an overview of the market and investment performance for the quarter ended June 30, 2016. Ms. Ball also provided review of new fiduciary regulations issued in April. The Board was provided an investment update for the quarter ended June 30, 2016, as well as an overview and scoring matrix of the investment funds approved for the 457 and 401(h) plans. Information was provided on the total market value of assets held in each plan. No change in the fund line -up was recommended. Annual Report - City of Roanoke Pension Plan Defined Contribution Board Page 2 November 8, 2016 Meeting The Board was provided an update on the status of Service Agreements with ICMA -RC. The Board was also updated on the current pricing of investment funds utilized in the Plans. Ms, Ball reported on CAPTRUST's benchmark pricing study indicating pricing was found to be reasonable with possible opportunities to reduce pricing on the 401(h) Retirement Health Savings Account. Subsequent pricing negotiations with CMA -RC on 401(h) account pricing were unsuccessful. As a result, the Board chose to limit the contract longevity to allow for a re- evaluation in the future. The Board was provided a quarterly investment update. This updated included a review of the overall market conditions and performance for the quarter ended September 30, 2016, as well as an overview and scoring matrix of the investment funds approved for the 457 and 401(h) plans Ms. Ball updated the Board on the total value of assets held in each of the Plans. The Vantage Point Milestone Funds were .'marked for review" based upon CAPTRUST's scoring matrix; however, Ms. Ball recommended the continued use of the funds at this point. All other funds were "in good standing'. There were no fund actions taken at this meeting. February 14, 2017 Meeting Ms. Ball presented an overview the markets and performance for the quarter ended December 31, 2016. Ms. Ball reported the implementation of new fiduciary regulations issued in April was delayed based upon a recent executive order mandating a review of the regulation. The Board was provided a quarterly investment update for the Plans. The Board was updated on the total value of assets held in each of the Plans. Ms. Ball provided an overview and scoring matrix of the investment funds approved for the 457 and 401(h) plans. There were no fund actions taken at this meeting. May 8, 2017 Meeting Mr. Stovall inquired about loan provisions in the 457 Plan. Ms. Ball and Ms. Trent confirmed the Internal Revenue Code allows loans from participant accounts; however, the City of Roanoke has elected not to provide this option. The Board discussed whether allowing participant loans would enhance participation in the 457 Plan. Discussion focused on the benefit and impact to participant account balances and the administrative cost to the plan sponsor to provide the option. The Board will continue its discussion. The Board reviewed ICMA -RC's demographic report including information on participant meetings and average fund balances in each of the Plans. The Board was provided a quarterly investment update. Ms. Ball reviewed overall market performance forthe quarter ended March 31, 2017. The Board was updated on the total value of assets held in each of the Plans. Ms. Ball provided an overview and scoring matrix of the investment funds approved for the 457 and 401(h) plans. There were no fund actions taken at this meeting. The minutes of each meeting of the Pension Plan Defined Contribution Board have been filed with the Director of Finance upon approval. All Board minutes and related reports are available upon request. Annual Report of the Finance Board For Fiscal Year ending June 30, 2017 The Finance Board, created by ordinance No. 38117- 060208, adopted June 2, 2008, serves as trustee of funds designated by the City to be held, accumulated and invested by the Board for the purposes of funding Other Post - Employment Benefits (OPEB). The following meetings were held for the fiscal year ending June 30, 2017 1. August 4, 2016 (rescheduled from May 25, 2016) 2. September 27, 2016 3. November 30, 2016 4. March 7, 2017 5- May31,2017 Committee Member Meetings Attended 5 4 3 2 1 Kenneth Cronin V V V V V Barbara Dameron V v V V v Evelyn Powers v V v V - August 4, 2016 Meeting (Rescheduled from May 25, 2016) Mr. Cronin was introduced and welcomed as the newest Board member. The VML /VACo March 31, 2016 Quarterly Report for the Pooled Trust Fund was reviewed with commentary. The Board was updated on the selection of SageView Consulting Group as the City's new actuarial service provider and the transition process from the former actuary. The Board was informed that funding of the actuarial determined contribution for fiscal year ending June 30, 2016 was completed in May. The contribution amount was determined based upon the prior actuary's annual valuation. September 27, 2016 Meeting The VML /VACo June 30, 2016 Quarterly and Fiscal Year Report for the Pooled Trust Fund was reviewed with commentary on the return for the quarter of 216% and the slightly negative return of -.22% for the fiscal year ended June 30, 2016. The Board was updated on the status of the actuarial valuation with results expected to be available for the next Board meeting. November 30, 2016 Meeting The VML /VACo September 30, 2016 Quarterly Report for the Pooled Trust Fund was reviewed with commentary on the return for the quarter of 4.09 %. The Board was informed of the completion of the annual actuarial valuation reports for the OPEB and LODA plans. In addition to the annual valuation, the actuary is completing a five -year experience study. The results of the annual valuation and the experience study are expected to be presented at the next meeting. OPEB Trust Annual Report of the Finance Board Page 2 March 7, 2017 Meeting The VML /VACo December 31 , 2016 Quarterly Report for the Pooled Trust Fund was reviewed with commentary on the return for the quarter of 1 .01 %. The annual actuarial valuation reports and results of the five -year experience study for the OPEB and LODA plans were presented. The actuaries recommended slight modifications to the actuarial assumptions as a result of the experience study. The Board approved the assumption changes as recommended. The Board certified the recommended funding of the FYI contribution of $477.3K. Funding of the contributions for the fiscal year ending June 30, 2017 will be deferred until May, to ensure proper liquidity of the City's cash reserves. May 31, 2017 Meeting The VML /VACo March 31, 2017 Quarterly Report for the Pooled Trust Fund was reviewed with commentary on the return for the quarter of 4.45% and 1218% for 12 months ending March 31, 2017. The Board was informed the funding of the previously certified amounts for fiscal year ending June 30, 2017 was completed in May. The Board was reminded of the upcoming meeting of the VML /VACo Board of Trustees to be held Friday, June 2, 2017 in Richmond. The minutes of each meeting of the Finance Board have been filed with the Director of Finance upon approval. All Board minutes and related reports are available upon request. CECELIA 1. WEBB, CMC Assistant Deputy City Clerk August 9, 2017 Scott Allen Horchler 1321 Morningside Street, S. E. Roanoke, Virginia 24013 Dear Mr. Horchler: A communication from the City Clerk advising of your resignation as a member of the Roanoke Neighborhood Advocates was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, August 7, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates from May 2, 2016 to August 7, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, [ r~ Stephanie M. Moon Reynolds, C City Clerk Enclosure PC: Barbara Evans, Secretary, Roanoke Neighborhood Advocates, 1710 Memorial Avenue, S. W., Roanoke, Virginia 24015 Bob Clement, Neighborhood Services Coordinator CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 vs Roanoke, Vii gilder 24011 -1536 I eleplune: (5411)89 -2541 pus: (541)853 -1145 S'I LPI IAN E M. MOON It EYNOLDS, MMC F:n:JL cicrk(rn,nuuokerva'i'uy CECELIA H. MCCOV City Clerk Deputy City Clerk CECELIA 1. WEBB, CMC Assistant Deputy City Clerk August 9, 2017 Scott Allen Horchler 1321 Morningside Street, S. E. Roanoke, Virginia 24013 Dear Mr. Horchler: A communication from the City Clerk advising of your resignation as a member of the Roanoke Neighborhood Advocates was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, August 7, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates from May 2, 2016 to August 7, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, [ r~ Stephanie M. Moon Reynolds, C City Clerk Enclosure PC: Barbara Evans, Secretary, Roanoke Neighborhood Advocates, 1710 Memorial Avenue, S. W., Roanoke, Virginia 24015 Bob Clement, Neighborhood Services Coordinator CERTIFICATE OF APPRECIATION PRESENTED TO SCOTT ALLEN HORCHLER AS A MEMBER OF THE ROANOKE NEIGHBORHOOD ADVOCATES FROM MARCH 2, 2016 TO AUGUST 7; 2017 ON THIS 9TH DAY OF AUGUST .2017 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST. MAYOR S PHANIE M. MOON YNOL . MNIC CITY CLE d CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853-1145 STEPHANIE M. MOON REYNOLDS,MMC E -mail: elerkeroanokeva.gov City Clerk August 7, 2017 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: CECELIA F. MCCOY Deputy City Clerk CECELIA T. W EBB, CMC Assise at Deputy City Clerk This is to advise that Scott Horchler has tendered his resignation as a member of the Roanoke Neighborhood Advocates, effective immediately. Sincerely, Stephanie M. Moon Reynolds City Clerk Scott Horchler PO Box 8771 Roanoke, VA 24014 July 28, 2017 Mr. Bob Clement Neighborhood Services Coordinator 215 Church Avenue SW, Room 312 North Roanoke,VA 24011 Dear Mr. Clement: This letter serves as the official resignation of my position as a member of the Roanoke Neighborhood Advocates. I have appreciated the opportunity to work with you, fellow RNA members, our neighborhoods, and community leaders. I wish you and the RNA much success in the future. Best regards, Scott Horchler CECELIA 1'. WEBB, CIVIC Assistant Deputy Ci" Clerk August 9, 2017 Ray Bemis, III 1319 Biscayne Road Roanoke, Virginia 24019 Dear Mr. Bemis: A communication from the City Clerk advising of your resignation as a member (Public) of the Youth Services Citizen Board was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, August 7, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member (Public) of the Youth Services Citizen Board from July 1, 2016 to September 29, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, pp p.:L'bl.� 0- tl� Stephanie M. Moon Reynolds, MMC City Clerk Enclosure 1)C: Aisha Johnson, Assistant to the City Manager CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'relephons (54(1)853 -2541 Far: (540)x53-1145 9TLPLANIL M. MOON REYNOLDS, MM( K -nmil: alark(ntroannkenig °v CECELIA F. MCCOY ('it, Clerk Deputy City Clerk CECELIA 1'. WEBB, CIVIC Assistant Deputy Ci" Clerk August 9, 2017 Ray Bemis, III 1319 Biscayne Road Roanoke, Virginia 24019 Dear Mr. Bemis: A communication from the City Clerk advising of your resignation as a member (Public) of the Youth Services Citizen Board was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, August 7, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member (Public) of the Youth Services Citizen Board from July 1, 2016 to September 29, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, pp p.:L'bl.� 0- tl� Stephanie M. Moon Reynolds, MMC City Clerk Enclosure 1)C: Aisha Johnson, Assistant to the City Manager CERTIFICATE OF APPRECIATION PRESENTED TO RAY BEMIS, 111 AS A MEMBER OF THE YOUTH SERVICES CITIZEN BOARD FROM JULY 1, 2015 TO SEPTEMBER 29, 2017 ON THIS 9TH DAY OF AUGUST _, 2017 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED r ( ATTEST: 91 - h SHERMAN P. LEA, SR. S EPHANIE M. MOON YNOL bLMC MAYOR CITY CLE £� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -3541 Fax: (540) 853 -1145 STEPHANIE M. MOON REVNOI DS, MMC E -mail: clerk(o)rmmmkeva.gov City Clerk August 7, 2017 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: CECELIA F. MCCOV Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk This is to advise that Ray Bemis has tendered his resignation as a member (Public) of the Youth Services Citizen Board, effective September 29, 2017. Sincerely, Stephanie M. Moon Reynolds City Clerk Blue Ridge Behavioral Healthcare August 1, 2017 To: Roanoke Youth Services Citizen Board Anita Price, Vice Mayor From: Ray Bemis Were eNr e Orel,,, Debbie Bonniweh This letter is to tender my resignation from the Roanoke Youth Services Citizen Board (YSCB) effective September 29, 2017. Myjob responsibilities at Blue Ridge Behavioral Healthcare will be changing and continued participation in the YSCB will not be possible. It has been an honor to work with the YSCB to help ensure that youth in Roanoke have a voice. It has been a privilege to work with the members of the board and to experience firsthand the passion and determination which each member brings to the work of promoting healthy youth development in Roanoke. BRBH would like to continue to be a member of the YSCB and will notify you as soon as a new RPA Director has been hired. Thank you for everything that each of you does to make a difference every single day and I give my best wishes to the continued success of the Roanoke Youth Services Citizen Board and to the ongoing success of all youth in Roanoke. Sincerely, Ray Remi Cc: Aisha Johnson, Lynn McDowell Prevention and Wellness 2720 Liberty Road NW Hoanake, Virginia 24012 -4745 (540) 982 -1427 Fax (540) 266 -7016 Ti, eo, somcez enam servins :ne Ones of FomroAO and sal—' -a me Gal' and eoanoke CECELIA T. WEDD, C'MC AssiOnnl DePur Car (Ilei k August 8, 2017 Wayne G. Strickland, Executive Director Roanoke Valley Alleghany Regional Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: This is to advise you that The Honorable Raphael E. Ferris has qualified as an Elected Official Representative of the Roanoke Valley Transportation Planning Organization for a three -year term of office ending June 30, 2020. S� Sincerely, L l f IrOMO��✓ Stephanie M. Moon R Holds, MC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Clmrch Avenue, S. W., Room 456 •=F'j Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fns: (54(1)853 -1145 S'I LYIIANIE M. MOON REYNOLDS, MM(' E -mnil: clnrk(Nrunnokcvn'8O° CECELIA F. M('COY Ckv Clerk Deep:vy City Clerk CECELIA T. WEDD, C'MC AssiOnnl DePur Car (Ilei k August 8, 2017 Wayne G. Strickland, Executive Director Roanoke Valley Alleghany Regional Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: This is to advise you that The Honorable Raphael E. Ferris has qualified as an Elected Official Representative of the Roanoke Valley Transportation Planning Organization for a three -year term of office ending June 30, 2020. S� Sincerely, L l f IrOMO��✓ Stephanie M. Moon R Holds, MC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Raphael E. Ferris, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as an Elected Official Representative of the Roanoke Valley Transportation Planning Organization for a three -year term of office ending June 30, 2020, according to the best of my ability. (So help me God.) The foregoing oath of office was taken, sworn to, and subscribed before me by Raphael E. Ferris this day of , , 2017. Brenda S.}iamilton, Clerk of the Circuit Court B (l J - -. ' C';Z K`{ Clerk q i CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)X51 -2541 Fn.v: (540)X53 -1145 SIET1 IAN IF M. MOON REVNOIDS, MM( E -nw11: clerk( n'onnokm'e.gnv CF.('ELIA F. M('('OV fit, ('lurk De1n,1y CIIy ( Iark ('IX ELIA T. W ERIC, ('MC Assistant Depnly ('hy C'ler'k August 8, 2017 Krystal Hullette Director of Court and Community Services 1717 Peters Creek Road, N. W. Roanoke, Virginia 24017 -2139 Dear Ms. Hullette: This is to advise you that the Deputy Police Chief Samuel Roman has qualified as the City representative of the Regional Virginia Alcohol Safety Program Policy Board for three year term of office ending June 30, 2020. Sincerely, Stephanie M. Moon Reynol MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Samuel Roman, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City representative of the Regional Virginia Alcohol Safety Program Policy Board for a three -year term of office ending June 30, 2020, according to the best of my ability. (So help me God.) U• SAMUELROMAN The foregoing oath of office was taken, sworn to, and subscribed before me by Samuel Roman this a/ day of &q 2017. Brenda S. Hamilton, Clerk of the Circuit Court v CITY OF ROANOKE OFFICE OF THE CI "1'Y CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 '1'0,1i.nc (540)853 -2541 F., (540)X53.1145 ST6PIIANIE M. MOON REYNOLDS, MM(' Fn,nll: c1,,kprronnnkcva'8 "4 C'ECE.LIA F. MCCOY By Clerk Deputy City Clerk C'ECELIA T. W EBB, CMC Assistant Deputy Cit, Clerk August 8, 2017 Krystal Hullette, Director Court and Community Services 1717 Peters Creek Road, N. W. Roanoke, Virginia 24017 Dear Ms. Hullette: This is to advise you that John P. Varney has qualified as a City representative (Public Defender) of the Court Community Corrections Program Regional Community Criminal Justice Board for a three -year term of office ending June 30, 2020. Sincerely, UV/ Stephanie M. Moon Rey ds, M C City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, John P. Varney, do solemnly swear (affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative (Public Defender) of the Court Community Corrections Program Regional Community Criminal Justice Board for a three -year term of office ending June 30, 2020, according to the best of my ability. (Soohelp me God.) IY U XJJOHN P. VARN Y The foregoing oath of office was taKen, s;korn to, and subscribed before me by John P. Varney this 4f& q day of , I f�7U 2017. Brenda S. Hamilton, Clerk of the Circuit Court o`er CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)8533541 Fax: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E-mail: elcrk(alrpanuke...gpy CECEWARMCCOY City Clerk Deputy, City Clerk CECELIA T. W EBB, CMC Assistant Deputy Cite Clerk August 8, 2017 Michele Vineyard, Secretary Personnel and Employment Practices Commission Roanoke, Virginia Dear Ms. Vineyard: This is to advise you that Heather S. Shepardson has qualified as a Citizen at Large member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2020. Sin(ceerely,'�,,, Stephanie M. Moon R � Ids, MC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Heather S. Shepardson, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Citizen at Large member of the Personnel and Employment Practices Commission for a three -year term of office ending June 30, 2020, according to the best of my ability. (So help me God.) H�THEPARDSON The foregoing oath of office was taken, sworn to, and subscribed before me by Heather S. Shepardson this � day of 2017. Brenda S. Hamilton, Clerk of the Circuit Court By D L.t , Clerk August 8, 2017 Melissa Murray, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. Murray: CECELIA T. W EBB, CMC Assistant Deputy City Clerk This is to advise you that Benjamin Crawford has qualified as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2020. Sincerely, NQUXO m 41 Stephanie M. Moon Reyn s, M City Clerk PC: Susan Jennings, Arts and Culture Coordinator SO tr� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 - - Roanoke, Virginia 24011 -1536 'rel,h.nc (540)8512541 Fnx: (541))853 -1145 Sl'EPHANIE M. MOON REYNOLDS, MM(' F.ynnil: alcrk(nTOnnukeva'1'04 CECELIA F. MCCOY City Clerk Depaty City Clerk August 8, 2017 Melissa Murray, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. Murray: CECELIA T. W EBB, CMC Assistant Deputy City Clerk This is to advise you that Benjamin Crawford has qualified as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2020. Sincerely, NQUXO m 41 Stephanie M. Moon Reyn s, M City Clerk PC: Susan Jennings, Arts and Culture Coordinator Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Benjamin Crawford, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three -year term of office of ending June 30, 2020, according to the best of my ability. So help me God. BENJAMIN CRAWFORD The foregoing oath of office was taken, sworn to, and subscribed before me by Benjamin Crawford this !I day of I_ 2017, Brenda S. Hamilton, Clerk of the Circuit Court _ By��.,,�� i_ . /��,�i. Clerk (Na CITY COUNCIL AGENDA REPORT Moto To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Request to Schedule a Public Hearing for Sale of Land of Approximately 1.4 Acres and Improvements - Former Fishburn Park Caretaker's Cottage Background The City of Roanoke is proposing to sell approximately 1.4 acres of land which includes the former Fishburn Park Caretaker's Cottage located at 2424 Brambleton Ave., S.W. (Property), the Property being a portion of Tax Map Number 1470301, to Lora J. Katz, an individual (Buyer). The Buyer proposes to pay Ten Dollars ($10.00) for the Property in order to restore the building and use it for a single family residence. Proposed Deed restrictions will require the Buyer to (i) commence Construction Activity by 90 days after the Closing Date; (ii) invest a minimum of $135,000 in building construction and equipment; and (iii) achieve Substantial Completion of Construction by 12 months after the Closing Date. In the event the buyer sells, or otherwise conveys the Property, or any part of the Property, at any time within four years of the date the final permanent certificate of occupancy is issued, the buyer shall repay to the city $75,000, whether or not the Property has depreciated or appreciated in value. A public hearing is required for the sale of city -owned property. Subject to City Council's concurrence with this request, a copy of the proposed Contract for Purchase and Sale of Real Property will be placed with the City Clerk for review prior to the public hearing. Pursuant to the requirements of State Code, notice of the public hearing must be advertised at least seven days prior to the public hearing. The public hearing would occur on August 21, 2017, or at such later date as the Acting City Manager determines. Recommended Action: Authorize the scheduling and advertising of the proposed sale of the Property for a public hearing on August 21, 2017, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the Acting City Manager shall determine, in his discretion. _-- ------- Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers Barbara A. Dameron, Director of Finance Michael Clark, Director, Parks and Recreation Wayne Bowers, Director, Economic Development IN '1'IIE COUNCIL OF THE CITY OF ROANOKF, VIRGINIA The 7th day of August, 2017. No. 40903 - 080717. AN ORDINANCE authorizing the proper City officials to execute a Contract for Purchase and Sale of Real Property ("Contract ") between the City of Roanoke, Virginia ("City"), and Restoration I lousing, a Virginia non -stock corporation, and its subsidiaries or affiliates that may be created to own and /or operate the Property ( "Buyer "), to sell to Buyer certain real property located at 2750 Hoover Street, N.W., Roanoke, Virginia, consisting of approximately 3.4056 acres, together with buildings and improvements thereon, designated as Official Tax Map No. 2430601, upon certain terms and conditions; authorizing the City Manager to execute such Further documents and take such further actions as may be necessary to accomplish the above matters; and dispensing with the second reading of this Ordinance by title. WHEREAS, a public hearing was held on August 7, 2017, pursuant to Section 15.2 -1800 and Section 15.2 -1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on such conveyance. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: "rhe City Manager is hereby authorized on behalf of the City to execute a sales Contract, substantially similar to the Contract attached to the City Council Agenda Report to this Council dated August 7, 2017, to sell to Buyer certain real property located at 2750 Hoover Street, N.W., Roanoke, Virginia, consisting of approximately 3.4056 acres, together with buildings and improvements thereon, designated as Official Tax Map No. 2430601, for the sum of $1.00, together with other consideration and performance of other obligations of Buyer as outlined below, as more particularly set froth in the above - mentioned Agenda Report. O- Authon.,omnm how.e 01, v,d Resmra0on housing— Villa Heighu (87,17) 2. Further, in consideration of the purchase price of $1.00, Buyer agrees to invest approximately $868,000 in the Property, subject to the successful listing of the Property on the State and National Historic Registers, the securing of historic tax credits in support of the I enovation of the Property, release of the Property as Villa Heights Park, and to renovate the Property for use in support of non -profit community youth services, activities and related functions. The Buyer will also have access to the insurance proceeds in the amount of $234,000 from the City to aid in the renovation of the Property, subject to certain performance terms and conditions of the Contract. The release of the Property as Villa Heights Park will be the subject of a separate proceeding before the Planning Commission and City Council following notification from Buyer that Buyer has completed its due diligence to its satisfaction and is proceeding with the Contract. 3. The City Council further finds the sale of the Property will be of economic benefit to the City and its citizens. 4. The City Manager is further authorized on behalf of the City to negotiate and execute such further documents and take such further actions related to this matter and as may be necessary to implement, administer, and enforce the conditions and obligations that must be met by Buyer pursuant to the Contract, which obligations include, but are not limited to, Buyer commencing construction activity with twelve (12) months of Closing, and substantially completing construction no later than eighteen (18) months of commencing construction. 5. The form of the documents referred to above and in the City Council Agenda Repoli are to be approved by the City Attorney. O- Authorize contact beweeu City and Restoration Housing - Villa Heights (8219) 2 G. Pursonot to the provisions of Scetion 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. nrresr: UA ", %A") City %C17 O -Amh., iu eonteeet between City and Reno,nUon I lapsing— Villa f 1e,ghts (8 7 .19) STATEMENT OF CONFLICT OF INTEREST 1, Michelle L. Dykstra, state that I have a personal interest in the agenda item 5 of the City Council Agenda for its meeting set for Monday, August 7, 2017, at 2:00 p.m., regarding the public hearing on the proposal of the City of Roanoke to sell approximately 3.4056 acres which contain the former Villa Heights Recreation Center located at 2750 Hoover Street, N.W., Roanoke, Virginia (Property), to Restoration Housing, a Virginia non -stock corporation and its subsidiaries (Buyer) because my employer, Boys & Girls Clubs of Southwest Virginia, Inc., has an interest in a lease transaction the Buyer for a portion of the Property. Therefore, pursuant to Virginia Code Section 2.2 -3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 7" day of August, 2017. �1tr9w ��ev� vCte (Seal) Michelle L. Dykstra, Council Member eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Sale of Land of Approximately 3.4056 Acres and Improvements - Former Villa Heights Recreation Center Background: The City of Roanoke (City) is the owner of a parcel of land, consisting of approximately 3.4056 acres which contain the former Villa Heights Recreation Center located at 2750 Hoover Street, N.W., and identified as Official Tax Map No. 2430601 (Property). Restoration Housing (Buyer), a Virginia non -stock corporation, and its subsidiaries or affiliates that may be created to own and /or operate the Property, has submitted a proposal to purchase the Property for One Dollar ($1.00); and during the due diligence period, make an initial non- refundable investment to stabilize the Property's roof structure. The attached proposed Contract for Purchase and Sale of Real Property (Contract) contains the terms and conditions under which the City will convey the Property to buyer and the performance conditions which the buyer must satisfy. Considerations: In consideration of the purchase price of One Dollar ($1.00), Buyer agrees to invest approximately $868,000 in the Property subject to the successful listing of the Property on the State and National Historic Registers, the securing of historic tax credits in support of the renovation of the Property, release of the Property as Villa Heights Park, and to renovate the Property for use in support of non - profit community youth services, activities and related functions. The Buyer investment is inclusive of insurance proceeds in the amount of $234,000 to be received from the City at the conclusion of the renovation to aid in the rehabilitation of the Property, subject to certain performance -based obligations which the Buyer will be bound to perform, both prior to and subsequent to, the closing of the real estate transaction as summarized below: Prior to Closing, Buyer shall obtain final approval to use state historic tax rehabilitation credits for the project from the Virginia Department of Historic Resources. Within twelve (12) months of Closing the Buyer will commence construction activities. Within eighteen (18) months of commencing construction activity Buyer must complete construction and obtain a final certificate of occupancy. For a period of 10 years from receipt of the certificate of occupancy, the Buyer, upon either sale, subdivision or other conveyance of the Property, would be required to pay to the City a prorated portion of the insurance proceeds received upon completion of the construction at a declining annual rate of ten percent (10 %) per year. It is anticipated that this performance -based conveyance of public property will ensure the timely renovation and restoration of this historic property while safeguarding the public investment of the insurance proceeds. The proposed contract is attached to this report for City Council's review and consideration. On June 6, 2017, the proposed Buyer and City staff members met with representatives of the Melrose -Rugby and Fairland Neighborhood organizations. A representative from the former Villa Heights Neighborhood group was also present. All attendees were supportive of the Buyer's plans and usage of the facility. Recommended Action: Absent comments at the public hearing to the contrary, approve the attached ordinance authorizing the Acting City Manager to execute a contract substantially similar to the one attached to this Report, and to execute such other documents and to take such further actions as may be necessary to implement, administer, and enforce such contract. All documents are subject to the approval as to form by the City Attorney. _.VNCYJ1 "i-IL [nmitllL�_________ Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Barbara A. Dameron, Director of Finance Michael Clark, Director, Parks and Recreation Wayne Bowers, Director, Economic Development Aifi�Za111 c1,A ''y0.- D,.ir - ,'I -i CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY This Contract For Purchase and Sale of Real Property (Contract) is dated . 2017. by and bett%ecn the CITY OF ROANOVE, VIRGINIA. a Virginia municipal corporation (,Seller' or "City,"), and RESTORATION HOUSING. a Virginia non -stock corporation ("Parent'). and its subsidiaries or affiliates that may be created to oen and or operate the Property described below (together. such subsidiaries and affiliates are "Subsidiaries" and the Parent and the Subsidiaries together, jointly and sevcralh. are the "Buyer''). RECITALS: WHEREAS, Seller is the otener in fee simple of certain real property located at 2750 Hoover Street. K.W.. Roanoke. Virginia 24017, Official Tax Map No. 2430601, known as the Villa Heights Recreation Center, containing approximately 3.4056 acres, together with all improvements thereon, as shown and described more particularly in the attached Exhibit 1 ( "Property"): WHEREAS, Seller is desirous of selling the Property to Buyer and Buyer is desirous of acquiring such Property for intended purposes as set forth in a document entitled "Development Proposal," prepared by Restoration Housing, and dated May 11, 2017, attached hereto and incorporated herein by reference, together with such supplements. additions, and amendments that Buyer shall make prior to closing and shall be attached hereto ("Proposal"). WHEREAS, the Building located on the Property is currently Vacant and in disrepair. the Property has an assessed yaluc of S3 LOK and Seller will sell the Property to Buyer for a price less than the assessed value provided Buyer fully complies with all teens and conditions as set forth in this Contract and, if Buyer fails to comply twith such terms and conditions, Buvcr shall be liable to Seller for remedies set forth hereinafter of for such other remedies available to Scllcr as set forth in this Contract or by lava: xS HERF.AS. the City desires that development of the Building in accordance twith the Proposal (- Project') proceed and the City has determined that the Project will promote economic development within the City and within the Roanoke Region and the Project twill provide additional tax revenue services. and employment opportunities to benefit the citizens of the City and the Roanoke Region: and WHEREAS. Buyer has requested to make certain infrastructure improvements to the Building prior to U osing to assist in the development of the Project and Seller is twilling to allot% Buyer to make certain infrastructure improvements in accordance with the terms of this Contract THEREFORE, for and in consideration of the mutual coyenanis and conditions herein set forth in this Contract including the Recitals above, which Recitals are incorporated herein and made a part of this Contract and other good and valuable tz„I1. L I a.I sdm d dh.itl ci- ,� consideration, the receipt and sufficiency of which is acknowledged by the parties hereto, Seller and Buyer hereby agree as follows: SECTION 1. DEFINITIONS Unless the context otherwise specifies m requires, for the purpose of this Contract, the following terms shall have the meanings set forth in this Section: Building: An approximately 5,036 Square foot facility currently located on the Property, in its current condition. Buver's Proposal or Proposal: Buyer's Proposal refers to the Buyer's planned renovation of the building on the Property in which to provide a commercial development and parking spaces related to such development and being compatible with the current zoning classification of Recreation & Open Space, as set forth in a document entitled "Development Proposal;" prepared by Restoration Housing, and dated May 11, 2017, a copy of which is made a part hereof and marked as Exhibit 2, together with such supplements, additions, and amendments thereto that Buyer shall make to provide additional details with respect to the Project. Such supplements, additions, and amendments shall be attached to this Contract prior to Closing and shall he a part of this Contract. Closing: The consummation of this Contract by Seller's delivery of a Special %kairanty Deed to the Property to Buyer. Closing Date: The date provided Ibr in Section 12 hereof for the Closing. Construction Activiy: The niccipt of all Pennits and Approvals and the initiation of site work on the Property by Buycr. Commencement Date: The date on which Buycr certifies in writing to Seller that Buyer has commenced Construction Activity to the reasonable satisfaction of Scller, which date shall be no later than 12 months after the Closing Date, Contemplated Use: The development of the Property by Buyer for the purpose of leasing up to two tenants, Substantially Completed not later than Is months after the Commencement Dutc. DILL Unless otherwise stated, this tern means consecutive calendar days- Deed: The Decd shall be a special warranty deed, subject to all restrictions of record. this Contract, the Restrictive Covenant. and as set forth in the Title Commitment. The Decd shall also be subject to all obligations of Buyer under the terns of this Contract. Governmental Authorim Governmental Authority means the United States of America, the Commonwealth of Virginia, any other state of the United States. the Citv. Cunmia n„ Sala h:_:( -_ any Federal, state, regional, or local body, commission, or agency hating jurisdiction kith respect to the constriction, development. occupancy, use. and operation of the Property as contemplated in the Project. Insurance Proceeds: Insurance Proceeds means the sum of 5234,000 received by Seller as the result of a fire casualty loss for damage sustained by the Building. Permits and Approvals: All permits. approvals, consents, and authorizations issued b} a Governmental Authority that are required for the construction. and use of the Property as contemplated in the Project. all such permits, approvals, consents. and authorization hating been finally issued and Subject to no condition unacceptable to Buyer and subject to no appeal. Plans or Plan: these terns mean the design plans and drawings and/or other documents as approved by the City of Roanoke Department of Planning. Building and Development. Project: This term meuns and includes the renovation of an approximately 5036 Square foot facility, to be developed by Buycr in accordance with the Proposal, as well as any related and or connected work that may be required and/or done on any part of the Property in addition to the Building. all in accordance with the terns and provisions of this Contract. Property: The real property located at 2750 Hoover Street, N.W., Roanoke. Virginia 24017, designated as Official Tax Map No. 2430601, and containing approzintatcly 3.4056 acres, together with all improvements thereon. The Property is described as (1) "Tract A" as shown on a plat prepared by LMW. P.C., entitled "Plat of Survey Showing dte Boundary Line Adjustment and Property Line Vacation by and between "Lot Acreage Forest Park" 2.5521 Acres and "Lot I to 28 Forest Hill Inc." 4.9695 Acres Both Properties Owned by the City of Roanoke and Creating Hereon l7act "A" (3.4056 Acres) Tract "B" (1.1160 Acres) and Located on Hoover. St. N.W. and in the City of Roanoke. Virginia' with a date of July 22, 2010 ( "Plat "), and (ii) being a portion of the property comeyed to Seller by decd elated August 7. 1955, from Georgia B. Bateman. widow. Ernestine A. Bateman, single, Florence C. Bateman. widow, Harry H. Bateman and Odessa Smith Bateman. his wife. Ramona Bateman Schaut and Thomas Edward SchauL her husband. D. Clefts Richards and Raymond R. Richards, her husband. Pauline G Diehl and Vernon Diehl. her husband. and Willis S- Bateman and Eunice B. Bateman. his wife. of record in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia. in Decd Book 1036. Page 379. the Property is more particularly described in Exhibit I attached hereto and made a part hereof. The Property is subject to all liens. encumbrances, easements. and restrictions of record. The description of the Property may be amended to reflect the description established by surrey in the event that Buyer has the Property surveyed prior to Closing. Purchase Price: the sum of 51.00 to be paid by Buyer for the acquisition of the Property from Seller. ('nmree u;,l.,ll i i fiial )-!,tr1 "',' -t Restrictive Covenant: The restrictions in the Deed that require Buyer to perform all obligations of Buyer as set forth in Section 53 of this Contract and the rights and of Seller. Substantial Completion Substantially Complete or Completed or Substantial Conformance: Development of the Property by Buyer in accordance with the Contemplated Use and Plans and where it final certificate of occupancy has been issued to Buyer from the City of Roanoke Department of Planning, Building and Development for the Building, as set forth in the Plans. Title Commitment: A commitment for title insurance in favor of Buyer for the Property to be issued by a Title Company. Title Company: Any nationally recognized title insurance company acceptable to Buyer. SECTION 2. PURCHASE AND SALE OF PROPERTY. A. Seller agrees to sell the Property to Buyer, and Buyer agrees to purchase, the Property from Seller, upon all the terms, covenants, and conditions set forth in this Contract. B. "[he purchase price for the Pnmperty ("Purchase Price) shall be One Dollar (SL00) payable in cash or certified check from Buyer to Seller m Closing_ together ti ith the other obligutfom of Ruver as set forth in this Conuact. SECTION 3. BUYER'S RICH F 10 MAKE IMPROY EMENTS TO STABILIZE BUILDING. A. Seller agrees that Bmca shall have the right to enter and access the Property and the Building at any time after the date of this Contract, upon two (2) working days prior written notice to the Seller, in order to make improvements necessary to stabilize the Building prior to the Closing Date. B. Buyer shall: (i) be responsible tier all Permits and Approvals required for the construction to stabilize the Building, if any are required. (it) provide plans to Seller, (iii) at its sole expense, prior to entering the Property, obtain and maintain during the life of this Agreement the insurance policies as set torth in Section 17.6.6_ (iv) provide indemnity to the Seller as set forth in Section 17B.3, and (v) be responsible for any damages resulting from the activity or activities of Buyer, its officers, agents. employees, contractors, subcontractors, licensees, designees, represetitocs and consultants, on said Propety in the exercise of the rights under this Section, C. Buyer agrees that Buyer shall be solely responsible for all expenses related to the construction required to stabilize the Building. In the event this Contract t bmc¢t III. I I I I u., - , terminates before the Closing Date. for any reason. Buyer agrees that Seller kill not reimburse Buyer for any of Buyer's expenses incurred to stabilize the Building. In the event that this Contract terminates prior to completion of the work approeed by Seller. Buyer shall complete such %cork at its sole cost and expanse. D. Upon completion of the %cork to stabilize the Building. Buyer shall provide to Seller evidence that all payments to contractors and subcontractors for the design. engineering. demolition. and construction %work necessary to complete stabilization the Building has been fully' paid, including receipt of payment and Ncai%crs of mechanics' liens from all contractors and subcontractors. h. Buyer acknowledges and understands that there are numerous risks that Buyer may be subject to during such %Nock including. but not limited to, the following: tripping. falls, falling objects, sharp objects. nails, dust, lead paint, asbestos. electric cords and wires, various building materials, holes in the floor. uneNen or loose flooring, and other such items. Buycr further acknowledges and understands that as a result of such risks and dangers, both known and unknown. involved in such %cork, Buyer could suffer serious bodily injury. death, and or property damage, including. but not limited to. physical or personal injury. disease, psychological injury. mental injury, emotional injury, death, permanent or partial disability, exposure to harnful substances, property loss and,or damages, and various other type of injuries and or damages of any type or nature. NOTWITHSTANDING the above warnings, and Neith full and complete understanding of all dangers and risks the %cork inNokes, Buycr voluntarily' assumes full responsibility for all risks and for any and all personal and bodily injuries, death. property damages and any other injuries nr damages of any type that may happen to Buyer from Buyer's participation in the Nrork. and Buya- assumes all risks inherent to this work - SECTION 4. CONDITIONS PRIOR TO CLOSING A. I. As a condition precedent to Buyer's obligation to purchase the Property or otherwise to perform any obligations provided for in this Contract_ Seller. as of the Closing. shall have complied with Seller's obligations in this Contract. Seller's representations and warranties in Section 11 of this Contract, the fulfillment to Buyer's reasonable satisfaction of Seller's deliver to Buyer on the Closing Date of title to the Property and other documents as prescribed in Section 12. Buyer shall have obtained all Permits and Approvals. and Buyer shall be satisfied with the results of its due diligence and inspections undertaken pursuant to Section 17. 2. As a condition precedent to Buyer's obligation to purchase the Property or otherwise to perform am- obligations provided for in this Contract. Buyer shall have obtained final approval to use state historic rehabilitation tax credits for the Project from the Virginia Department of Historic r > „...... ..., sLc� 1 io.tl Di_ ii, w -_ , -1 Resources. Buyer shall initiate the approval process for such tax credits no later than August 31, 2017, and Buyer shall diligently pursue approval. 3. As a condition precedent to Seller's obligation to sell the Property or otherwise to perform any obligations provided for in this Contract, Buyer, as of the Closing, shall have complied kith Buyer's obligations, representations, and warranties in this Contract. d. As a condition precedent to Seller's obligation to sell the Property or othernvisc to perforn any obligations provided for in this Contract and to Buyer's obligation to purchase the Property, City Council shall release Seller's right to maintain and operate Villa Heights Park at the Property (the "Council Release "). Upon completion of inspections and due diligence by Buyer as provided in Section 17 of this Contract and notification from Buyer that Buyer intends to proceed, Seller shall initiate appropriate proceedings as required by applicable laws of the Commonwealth of Virginia and ordinances of the City to request City Council to consider the release of Sellers right to operate Villa Heights Park at the Property. Buyer and /or Seller may. at any time on or beRue the ('losing Dote, at its respective election_ wake in m iting any of the other pai ty's conditions precedent referenced in this Section { and Buyer's and Seller's cotteummation of the trmsaction on the ('losing Dale shall waive all such conditions precedent. In the event that the ('losing has not occurred through nn fault of SCdCI and all conditions precedent to Btrycr's obligations to purchase the Property have been satisfied on or before the Closing Date, Seller, by written notice given to Buyer, shall provide Buyer with a ten (10) Day cure period from the Closing Date in which to deliver the Purchase Price and proceed with Closing. If Closing has not occurred within such additional time period through no fault of Seller and all conditions precedent to Buyer's obligations to purchase the Property have been satisfied, this Contract shall automatically be terminated without any further action- In the event of any termination as set forth above, this Contract shall be deemed terminated and of no further force and effect, except with regard to Buyer's obligations pursuant to Section 3.0 of this Contract and Buyer's indemnity obligations, both of which obligations shall survive the termination of this Contract. D. Upon the request of Seller. Buyer, its officers, agents. employees, contractors, subcontractors, licensees, designees, representatives and consultants, shall within a reasonable period of Hine after receipt of any preliminary or final survey, test results or conclusory reports mud opinion statements, deliver copies of same to Seller. If Seller so requests. Buyer shall also turn over copies of raw data obtained and any labomuny and observation reports or analyses. Such copies of all the above shall be provided to Seller without charge. Neither Buyer not the I L._ provider of the report makes any representations or warranties to Seller about such reports or opinions and Seller may not rely on such information. F. Also. in the event all of Buyer's conditions precedent to its obligation to purchase the Property have not been satisfied by July 31. 3018, through no fault of its own. then Buyer shall have a right to terminate this Contract by written notice vixen to Seller. In the event of am termination as set forth ahove. this Contract shall be deemed terminated and of no further force and effect and Buyer shall have no liability or obligations hereunder. except with regard to Buyer's obligations pursuant to Section 3.0 of this Contract and Buyer's indemnity obligations. both of which obligations shall survive the termination of this Contract. F. Buyer, its officers. agents. employees. contractors. subcontractors, licensees, designees, representatives and consultants, shall at all times comply North all applicable federal, slate. and local laws, rules, and regulations. Buyer. its officers. agents, employees, contractoi s. subcontractors. licensees, designees, representatives and consultants, prior to exercising any rights under this Section d, shall obtain, at their cost, any and all Permits and Approvals for such work. SECTION 5. BUYER'S AND SELLER'S OBLIGATIONS. A. Obligations at Closing. L Seller's Obligations. At the Closing. Seller agrees to sell to Buyer the Property and deliver the Deed to Buyer in accordance with the terms of this Contract. 2. Buyer's Obligations. Buyer agrees and promises that it will do and or has done the following at Closing: (1) Buyer mill purchase the Property from Seller for the Purchase Price of One Dollar (S L00) and will make payment in accordance with the terms of this Contract. (ii) Braver accepts the Property in an "AS IS' condition and acknoMedges and agrees that Seller makes no representations or warranties with respect to the Property other than what is contained within this Contract. Bever agrees that Buyer is taking the Property without any warranties or representations from Seller and that Buyer has had sufficient opportunities to fully examine the Property. and that Buyer shall comply with all cnvironmental and other laws in developing the Property. t „1111:! 11� 1,11L (iii) Buyer shall promptly pay for all advertising costs and any related fees or costs connected with this Contract and /or the sale of the Property, including, but not limited to costs for any advertisement of required public hearing(s). Such payment shall be made directly to the entity providing the advertising or other service, or to Seller, as Seller may direct. (iv Buyer agrees that the conditions and obligations of Buyer under this Contract are conditions and obligations that shall be incorporated either directly or by reference in any deed to the Property from Seller to Buyer, shall survive Closing, and shall be binding on Buyer's successors and assigns. B. Post- Closine Performance Obligations of Buyer. Buyer acknowledges and agrees that a part of the consideration for the Seller is the Buyer's commitment to develop the Project in accordance with Buyer's Proposal and the performance of this commitment. Buyer agrees to perform each of the following obligations in accordance x %ith the terns and conditions set forth in this Contract. Buycr will develop the Property in accordance with Buyer's Proposal and Plans. C'nniplction of this development shall be pursued diligently and timely by Buycr and Buycr shall be solely responsible for satisfying its obligations hereunder subject to delays caused by events set out in Section 33 of this Contract. IMI SHALL BF OF THE FSSFNCF WITH RESPFC'T 'ro I.ACII AND I'VLRY OBLIGATION OF Bl1YFR IIFRLCNDER. Buyer shall commence Construction Activity by the Commencement Date to the reasonable satisfaction of Seller. For the purposes of this Contract, "Construction Activity" shall mean: Buyer has hired a contractor or contractors to construct and complete the Project and that such contractor(s) has obtained the required building permits and licenses and is actively working on the Project and will continue to do so, subject to delays caused by ecenls set out in Section 32 of this Contract, without interruption_ until the Project is completed. Failure to meet these requiraments shall be a material breach of this Contract for which Seller shall have its remedies, at law or in equity, together with its remedies as set forth in Section 16.B hereof All design, engineering, demolition, and construction work necessary to complete the Project in accordance with Buyer's Proposal in accordance with the Plans shall be Substantially Completed by 18 months after the Commencement Date. In the event that Buyer fails to Substantially Complete the Project in accordance with this Section. Buyer shall be in ( ,." n„ sa. 1). I -_ _ '1 material breach of this Contract for which Seller shall haye its remedies. at Irk or in equity. together with its remedies as set forth in Section 16.13 hereof. All payments due to contractors for the design. engineering. demolition. and construction work necessary to complete the Project in accordance with Buyer's Proposal in accordance with the Plans, except to the extent Buyer ma} have a bona tide claim or basis for withholding or reducing such payments, shall be paid by Buyer to all contractors and subcontractors b) the later of 24 months after the Commencement Date or 3 months after the final. permanent certificate of occupancy is issued. In the event that Buyer fails to make all payments to contractors and subcontractors in accordance kith this Section, Buyer shall be in material breach of this Contract for which Seller shall have its remedies. at law or in equity. together Rlth its remedies asset forth in Section 16.0 hereof. Buyer shall the all appropriate and applicable real estate taxes. other taxes, stornNoater utility fees. other fees assessed against owners of real property, and other tax forms or notices with the City and timely pay all such taxes and fees to the City as or 24 months after the Commencement Date. In the event that Buyer fails to file tax forms or notices or timely pa}' such taxes and fees in accordance tyith this Section, Buyer shall be in material breach of this Contract for "Inch Seller shall have its remedies, at law or in equity, together kith its remedies as set forth in Section I6.0 hereof. Buyer agrees to and shall provide written progress reports (which may be by email) to the Seller's Assistant City Manager for Community Do%clopment four limes a year, on the Ist day of the months of January. April. Jule. and October subsequent to Closing and until Substantial Completion. Such progress reports shall provide the Seller kith sufficient information regarding Buyer's status as to performance of Post - Closing activities to meet the terns of this Contract and to alert Seller to any issues. problems. nr dcla}s that Buyer has encountered or anticipates BuNor may encounter. Buyer acknowledges and agrees that Buyer shall not sell, transfer, or othencise dispose of the Property. any portion of the Property, or any interest in the Property, other than a deed of trust or mortgage in connection kith the development and construction of the Project. until the Property has been developed completely in accordance with the Proposal and subsequent Plans, and a final, permanent certificate of occupancy issued by the CaN of Roanoke Department of Planning. Building and Development has been granted to Buyer for the Building developed on the Property pursuant to the Plans. If Bu}er comet's, transfers. or attempts to comet' or transfer the Property, any portion of the Property. or any interest in the Property, such conveyance shall be deemed void, of no force or I ,., u,o, I,,s I, I.;,...I D, _C r� _ , -, effect, and a breach of this Contract. Any deed of trust shall be expressly subordinate to the rights and remedies of Seller set forth in this Contract. Notwithstanding any of the foregoing, there shall be no restriction on Buyer transferring the Property or any interest therein at any time to any wholly owned subsidiary of Buyer, subject to the terms of this Contract. Buyer recognizes that Seller is selling the Property to Buyer at a discounted sales price. The parties acknowledge and agree that as of the date of this Contract, the assessed rake of the improvements on the Property, including the Building, by the City of Roanoke's Director of Real Estate Valuation is 531,000. In the event, Buyer subdivides, sells or otherwise conveys the Property, or any interest therein, or sells or otherwise transfers any membership interest in the entity created by Parent to acquire and own the Property, excluding, however, any transfer of any membership interest in such entity in connection with the syndication of the Project for purposes of tax credits made available for the Project, at any time after the Closing Date or within ten years after issuance of the final certificate of occupancy by the City's Planning, Building and Development Department, Buycr agrees to pay to Seller Insurance Proceeds, whether or not the Property has depreciated or appreciated in value, provided that the Seller agrees that ten percent (I0" „) of the Insurance Proceeds shall he hxgiven by Seller each year after the issuance of the final Certificate of ocaipmwv until the Insurance PI'oceCds are reduced to zero. Seller acknorc ledges that Buyer intends to apply for the C'ity's Rcal Estate Tax Partial Exemption on Rehabilitated Buildings program. as described in Roanoke City Code Sec 32-101,20, el seq. Post - Closing Performance (bh ations of Seller. Seller agrees to perform the following obligation in accordance with the terms and conditions set forth in this Contract Cpon Buycr (i) Substantially Completing the Project: (ii) making all payments to contractors and subcontractors in accordance with Section 5.13.4; (iii) providing evidence of payment in full to all contractors and subcontractors, including executed mechanics' lien waivers from all contractors and subcontractors: and (iv) tiling tax forms or notices and timely paying such taxes and fees in accordance with Section 5.B.5, Seller agrees to pay to Buycr the Insurance Proceeds. "I his obligation of Seller is subject to the remedies pursuant to Sections 16.B and 16.C' ofthis Contract. I).. s i' - _ _ � D. Obligations SurViVe Cl rsinll . I. Buyer agrees that the conditions and obligutions of Buyer under this Contract are conditions and obligations that shall be incorporated either directly or by reference in any decd to the Property from Seller to Buyer. shall suniVe Closing. and shall be binding on Buyer's successors and assigns. These conditions and obligations of the Buyer tahich sunive the Closing shall run rcith the land. Cpon the tcrilten request of Buyer after satisfaction of one or more conditions or obligations by Buyer which sunned the Closing. the Cib, shall Verify satisfaction of such conditions or obligations by Buyer and. upon Verification. the City shall execute and deliver to Buyer a document in which the City acknowledges the satisfaction of such conditions or obligations of the Buyer which sunned the Closing. Such document shall be in a form suitable for recording in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia. The form of the document shall be approved by the City Attorney and shall acknowledge satisfaction of only those conditions or obligations of Buyer specifically set forth in such document and shall further provide that all other conditions and obligations of Buyer (except for those previously satisfied and acknoMedged by the Cih in writing) remain in fill force and effect. If requested by Buyer. the City shall provide a separate document following the satisfaction of each condition or obligation of the Buyer hereunder. The Buyer shall be responsible for the costs of recording each such document. 2. Seller's obligation set forth in Section 5.0 shall survive the Closing. subject to strict compliance by Buyer tcith respect to the conditions of Section 5.C. SECTION 6. COMPLIANCE R'ITH LAyI'S. Buyer agrees to and shall complg With all applicable federal. slate. and local laws. ordinances. and regulations, including all applicable licensing requirements. Buyer further agrees that Buyer does not, and shall not during the performance of this Contract. knowingly mnploy an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986. Buyer acknowledges and agrees that (i) the Proieet is subject to alI applicable ordinances, regulations and rules of each Governmental Authority haying jurisdiction over the Project: and (ii) approral of this Contract by Roanoke City Council does not obligate any department or agency of the City to grant am permit or approval required by Buyer from the City to derelop. construct. and operate the Project. SECTION 7. ASSIGNMENT. Buyer agrees not to assign or transfer any part of this Contract Without the prior written consent of Seller. which will not be unreasonable withheld: and any such assignment shall not reliecc Buyer of any of its obligutions under this Contract provided that Parent may close the acquisition of the Property through, or transfer the Property to, a wholly owned Subsidiary without Seller's consent; provided, further.. the Parent shall provide Seller notice of such assignment to a wholly owned Subsidiary ten (10) Days before such assignment is effective. The Parent and the Subsidiary shall be jointly and severally liable as Buyer. SECTIONS INDEMNITY Buyer agrees to indemnify and hold harmless Seller and its Officers, directors, and employees free and harmless for and from any and all claims, causes of action, damages or any liability of any type, including reasonable attorney's fees, on account of any claims by or any injury or damage to any persons or property caused, directly or indirectly, by any actions, omissions, or activities of Buyer or its agents, employees, contractors, subcontractors, or representatives arising out of or connected to this Contract or any performance thereunder. Buyer's indemnity obligations hereunder shall be subject to the provisions of Section I7(B)(3) of this Contract. SECTION 9. FORUM SELECTION AND CHOICE OF LAM'. By virtue of entering into this ('ontruct, Buyer agrees and Submits itself to a court of eompetanl jurisdiction, ,%hich shall be the Circuit Court or General DISIr ICt Court for City of Roanoke, Virginia, and further ,races this Contract is controlled by the laws of the Commonwealth of Virginia, with the eeception of Virginia's coniicl of Inc provisions %%hich shall not apply, and that all claims, disputes and other manerS shall he decided only by Such court according to the Imes of the CUn1mOmVealth of Virginia as atixesaid. Buyer turther waives and agrees not to assert in any such action. still or proceeding that it is not personally subject to the jurisdiction of such cowls. that the action. suit or proceeding. is brought in an Iocom en i el t damn or that the venue of the action, suit or proceeding. is improper_ SE(A]ON 10. EASEMENTS. Buyer promises and agrees to grant and dedicate to Seller and /or the Western Virginia Water Authority, at any time before Substantial Completion, all reasonably necessary easements on Buyer's Property for the construction of infrastructure improvements needed for m benefiting the Property and which easements are necessary to and benetiuing the development of the Project in accordance with Buyer'a Proposal, including, bill not limited to, storm drainage, sanitary sewers, and or water, all at no cost to the Sellerand or due Western Voinnia Water Authority. SECTION 11. COVENAN "PS AND WARRAN "PIES A. In addition to any representations and warranties contained elsewhere in this Contract. Seller warrants and represents that Seller will, in accordance with this Contract, convey title to the Property in an AS IS condition and subject to any items of record_ copR.[11,. saL I I , B. Seller further represents and warrants with respect to the Property that: L Title. Seller has title to the Property subject to any restrictions of record. Seller is the sole owner of the Property. '. Condemnation. Seller has no knowledge of any pending or threatened proceedings for condemnation or the exercise of the right of eminent domain as to any part of the Propert} or the limiting or denying of any right of access thereto. _. Special Taxes. There are no special taxes or assessments relating to the Property or any part thereof. 4. Hazardous Materials. Seller makes no warranties or representations of any type regarding hazardous materials of any type. S. No Leases. There are no leases of the Property. 6. Access. Ingress to and egress from the Property is available and provided through hoover Street. A'AV and Clifton Street, N.W.. which border the Property. SECTION 12. 'TITLE AND CLOSING. A. Title to the Property shall be coax eyed by Seller to Buyer by Deed subject to the toIIowing: 1. Ad valorem real propertN taxes and stonmratcr utility fees for the current year. not yet due and payable: �. lhose matters reflected on the sutzey. if prepared by Buyer. to which Buyer has not objected to in %mung. or. in the event that Bever does not perlbrin a surN ey prior to Closing, all matters that would he rercaled by an accurate ground survey of the Property: _. Basements. encumbrances, and other restrictions of record shown oil the Tide Commitment. to which Buyer has not objected in writing: 4. the Restrictive Co%count S Other standard exceptions contained in a Title Policy as defined in Section 12(B) below: and 6. Those items and matters set forth in this Contract and that the obligations and undertakings of Buyer in this Contract shall sutlive Closing and he C ni,<' i,,, Ssl, 1 , incorporated into the Deed. All of the foregoing exceptions are herein referred to collectively as the "Conditions of Title." Delivery of title in accordance with the foregoing shall be evidenced by the willingness on the Closing Date of the 'I Company to issue, upon payment of its normal premium, to Buyer its A.LA A. (Foma B) Owner's Policy of 'title Insurance (the "I itle Policy ") insuring Buyer in the amount of 5260,000 in respect to the Property and that title to the Property is vested in Buyer subject only to the Conditions of Title. Buyer and Seller shall consummate and complete the Closing of this transaction no sooner than thirty (30) days but no later than sixty (60) days after satisfaction of all conditions set forth in Section 4. Buyer shall designate the specific date on which the Closing shall occur within such period set forth above at least thirty (30) business days prior to the Closing Date. Under no circumstance shall the Closing occur later than July 31, 2018, unless Seller fails to obtain the Council Release or grants further extension periods. D. "Pile Closing shall be at 10:00 A.M. on the Closing Date in the Office of the City Attorney, or at such other location, date, and time as shall be approved by Buyer and Seller. On the Closing Date, Seller shall dch%ci nr cause to he delivered to Buyer the follorcing documents a) Its duly executed and ucknowludged Deed comcy m,, to Buyer the Properly in accordance with the provisions of this ContracC b) A mechanic's lien affidavit executed by a represcntatice of Seller, satisfactory to the Title Company, and to the effect that no work has been performed on the Properly by Seller in the one hundred twenty -five (125) days immediately preceding the Closing Date that could result in a mechanic's lien claim, or, if such work has been performed, it has been paid for in full; C) Such evidence and documents including, without linnitalion, a certified copy of the ordinance adopted by Seller, as may reasonably be required by the Title Company evidencing the authority of the person(s) executing the various documents on behalf of Seller in connection with its sale of the Property; d) A duly executed counterpart of a Closing Statement; and C) Any other items required to be delivered pursuant to this Contract or other items reasonably required by the Title Company and that r,qI r,,, sail 14 do not include the payment of mone}. indemnity, or assumption of ane liabilaN or obligation. 1: At Closing. real property taxes (if any), and stonmvatcr utility fees shall be prorated with Buyer being responsible for all periods thereafter. R Buyer shall pay for (I) the cost of all investigations of the Propene including but not limited to examination of tide and title insurance premiums for issuance of the Title Policy: (ii) all attorneys fees and expenses incurred by legal counsel to Buyer, and (iii) any Grantee's tax and recording costs required to be paid in connection with the recording of the Deed. G. Seller shall pay the Grantors tax, if any, and the expenses of legal counsel for Seller. if any. IT Exclusive possession of the Property shall be delivered to Buyer on the Closing Date, subject to the provisions of this Contract. SECTION' 13. CONDEMNATION. Seller has no actual knowledge of an} pending or threatened condemnation of the Property. However, if, after the date hereof and prior to the Closing Date, all or any pan of Property IS Subjected to a bona tide threat of condemnation or condemned or taken by L, body hawing the power of eminent domain or a transfer in lieu of condemnation. Buyer shall be promptly notified thereof in writing and within twenty (20) days after receipt of written notice to Buyer. Butter may by written notice to Seller elect to cancel this Contract prior to the Closing Data in which event all parties shall he relieved and released of and from anv further duties. obligations, rights, or liabilities hereunder, and thereupon this Contract shall be deemed terminated and of no further force and effect. If no such election is made be Buyer to cancel this Contract, this Contract shall remain in full force and effect and the purchase contemplated herein, less any interest taken by condemnation or eminent domain, shall be effected with no further adjustments, and upon the Closing Date. Seller shall assign. transfer. and set over to Buyer all of the right. title. and interest of Seller in and to any awards that have been or that may thereafter be made for am such taking or takings SECTION 14. RISK OF LOSS. Risk of Loss by fire or otter casualty shall be upon Seller until Closing is completed. except if such loss is the result of acts or omissions of Buyer or Buyer's employees. agents. contractors, or representatives. in which case such loss shall be Buyer's responsibility. Provided. however. if the Property is substantially damaged or destroyed before Closing by such casualty. then either party may cancel this Contract by giving the Other party thirty (30) days written notice of such cancellation and neither part) will have am further obligations to the other (except for Buycr"s indetttnity obligations and c: moo to: Sold li I Ir it 1)r.i 11,E -... _'I - t Buyer's obligations under Section 3.C) and Seller shall not be liable to Buyer for any failure to deliver the property to Buyer. SECTION 15. COMMISSIONS. Seller and Buyer each warrant and represent to the other that their sole contact with the other or with the Property regarding this transaction has been directly behveen themsehes and their employees. Seller and Buyer warrant and represent that no person or entity can properly claim a right to a commission, finder's fee, or other compensation based upon contracts or understandings between such claimant and Buyer or Seller with respect to the transaction contemplated by this Contract. Each party agrees to indemnify the other against and to hold it harmless from any claim, loss, cost, or expense, including, without limitation, attorneys' fees, resulting from any claim for a commission, finder's tee, or other compensation by any person or entity based upon a breach of the foregoing representation and warranty. SECTION 16. REMEDIES. A. In the event Buyer shall have fully performed or tendered performance of its duties and obligations hereunder, but Seller fails to perform any of its duties or responsibilities in accordance with the terms and provisions hereof, Buyer's sole and exclusive remedy shall be an equitable suit to enforce specific performance of such duties or responsibilities. Any and ell other remedies otherwise mailable to Buyer, at law or in eduity, arc hereby expressly waived by the Buyer except as otherwise specifically stated in this Contract. B. Should Buyer fail to (1) commence Construction Activity by the Commencement Date, as described in Section 5.B.2 or (ii) Substantially Complete the Project by Ih months after the Commencement Dale, as described in Section S.B.3, Buyer shall forfeit its rigln to receive the Insurance Proceeds. C Should Buyer fail to file tax forms or notices or timely pay such taxes and lees, as described in Section 5.13.5, for a period of 15 days after specific written notice from the City of Roanoke detailing same, Buyer shall pay back to the City the City's Insurance Proceeds in the amount of 5234,000. D. In addition to the remedies puruant to Sections 16.13 and 16.0 of this Contract in the event of nonperformance of Buyer's obligations under Section 5.B.2, Section 5.B.3, Section 5.B.4, and Section 58.5 of this Contract, if Buyer fails it) comply with any of the toms and conditions, or any of Buyer's obligations, of this Contract, Seller may, enforce any and or all remedies available to Seller under this Contract or by law, including, but not limited to termination of this Contract, and all such remedies as may be allowed by law or in equity. o.�111�11 t 1� "Ill 16 i IT'.,. i SECTION 17. RIGHT OF ENTRY AND INSPECTION" PERIOD. A. Buyer shall hate ninety (90) Days beginning March 31, 2018, or 90 Duys beginning upon the approval of Buyer's historic rehabilitation tax credits Part I Nomination by the Virginia Department of Historic Resources Re%ieNC Board. whichever date is earlier. to complete Buyer's due diligence recicw of the Property (the "Inspection Period ") to determine if there are any issues that would prevent the Buyer's use of the Property. Should Buyer determine during such Inspection Period that it is not satisfied with the Property or any characteristics thereof for any reason whatsoever. in Buyer's sole and absolute discretion. Buyer may terminate this Contract by notifying the Seller in writing as soon as possible, but no later than ten (10) Days after the end of such Inspection Period, of Buyer's decision to terminate the Contract. In such case. this Contract shall thereupon be terminated and of no further force and effect. unless Seller and Buyer mutually agree to modify this Contract to address any such issues. B. In connection with the Buyer's ability to conduct its due diligence review mentioned above the Seller hereby grants to Buyer, its officers, agents. employees, contractors. subcontractors, licensees. designees, representatives. and consultants, a revocable right to enter upon the Property at any time during the Inspection Period, upon two (2) working days prior written notice to the Seller, in order to sunny. make test borings, and carry out such other examinations. exploratory work or settings as may be necessary to complete Phase I and Phase II Environmental Assessments, or geotechnical assessments, or nondestructive engineering evaluations of the Property. and to store Buyer's property and equipment upon the fullowing terms and conditions: I. If the Buyer exceeds its rights granted under this Section or fails to obtain and maintain the insurance required by this Section 17. the Seller map itmnnediately rcyoke this right of entry. Buycr agrees to be responsihlc for anc and all damages resulting from the acticih or activities of Buyer. its officers. agents. employees, contractors, subcontractors. licensees. d"q necs. representatives and consultants. on the Property in the exercise of the rights granted under this Section. Buyer shall, at its sole cost. promptly and fully restore anc land disturbed by the exercise of the rights under this Section to it condition equal to that existing immediately prior to entry on the Property if Buycr does not purchase the Property. Buyer agrees and binds itself and its successors and assigns to indemnify, keep and hold the Seller and its officers. agents. employees, volunteers. and representatives free and harmless from anc and all liability. claims. causes of action, costs and damages of am type, including reasonable attorney's fees. on account of am' injury or damage of any type to any person or property caused. c .lin 1,1 1 ,'t „i, 17 directly or indirectly, by any act or omission of Buyer, its employees, agents_ volunteers, contractors, subcontractors. licensees, designees, representatives and consultants, in connection with this right of entry, including, but not limited to, Buyer's use of the Property in violation of any provision of this Contract, claims relating to the storage or property by Buyer on the Property, or the exercise of any right or privilege granted by or under this Section 17. In the event that any suit or proceeding shall be iry brought against the Seller or a of its officers, employees. agents, volunteers, or representatives, at law or in equity, either independently or jointly with Buyer, its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives and consultants, oil account thereof, Buyer, upon notice given to it by the Seller or any of its officers, employees, agents, volunteers or representatives will pay all costs of defending the Seller or any of its officers, employees, agents, volunteers or representatives in any Stich action or other proceeding. In the event of any settlement or any final judgment being awarded against the Seller or any of its officers, employees, agents, volunteers m representatves, either independently orjointly with Buyer, its officers, agents, employees, contractors, subcontractors, licensees. designees, representatives and consultants. then Buyer will pay such Settlement orjudgment in full or will comply with such order or device, pay all costs and expenses of whatsoever nature, including reasonable attorney's fees, and hold the Scller or any of its oftcera, emplovecS, agents, anlunteerS or representatives harmlCSS thercl Oils Buyer's indemnity obligations hereunder are eonditioncvl upon the indeumified party: (i) promptly notifying Buyer of any claim in writing: (ii) cooperating with Buycr in the defense of the claim; and (iii) granting Buyer sofc control of defense or settlement of the claim at the sole cost and expense of Buyer. Buyer shall, within a reasonable period of time after its receipt of any preliminary or final test results or conclusory reports and opinion statements related to the physical condition of the Property. deliver or cause to be delivered copies of same to Seller. If Seller so requests, buyer shall also turn over copies of raw data obtained and anv laboratory and observation reports or nnalvses. Said copies shall be prorided to Seller without charge. Bayer shall comply with, and shall require its officers, agents, employees, contractors, subcontractors, licensees, designees, representatives, and consultants to comply with, Lill applicable federal, state, and local laws, rules, and regulations. Buyer shall obtain, and shall require its officers, agents. employees. ( l'u'll s,I: IS contractors. subcontractors, licensees, designees, representatives. and consultants to obtain, prior to exercising any rights under this Section 17 and any and all permits therefore at their expense_ Buyer shall. at its sole expense obtain and maintain, or Race its contractors or representatiNes obtain and maintain. the insurance set forth below. Any required insurance shall be effective prior to the beginning of any work or other performance by Buyer under this Section 17 of this Contract. The following policies and coverages are required: (i) Commercial_ General Liability. Commercial General Liability insurance. written on an occurrence basis. shall insure against all claims. loss, cost. damage, expense or liability from loss Of life or damage or injury, to persons or property arising out of Buyer's acts or omissions. 'I he minimum limits of liabihty' for this coverage shall be SL000.000 per occurrence, and 52,000.000 general aggregate. (ii) Contractual Liability. Broad form Contractual Liability insurance shall include the indemnification obligation set forth above. (iii) Workers' Coi(ipteisation. Buyer represents and warrants to Seller that (a) under current Taws, rules and regulations. Buyer is not required to cant' Workers' Compensation insurance: and (b) no employees of Buyer will be engaged in any work under this Section 17. In the dent that either circumstances changes and Buvcr is required to provide Workers' Compensation insurance, Buyer shall maintain Workers' Compensation insurance covering Buser s staluton obligation under the laws of the C ommomrealth of Virginia and Employer's Liability insurance shall be maintained for all its employees engaged in tyork under this Section 17. Minimum limits of liability for Employers Liubility shall be 5100,000 bodily injury by accident each occurrence: 5500.000 bodily injury by disease (policy limit): and S100,000 bodily injury by disease (each emplocec). With respect to W'orken' Compensation coNerage, the insurance company shall waive rights Of subrogation aeainsl the Seller, its officers. employces. agents, t clunteers and representam es. (it') Automobile Liability. The minimum limit of liabilit} for Automobile Liabilitv Insurance shall be 51.000.000 combined single limit applicable to owned or non -oared vehicles used in the performance of any work tinder Section 17 of this Contract and shall be written on an occurrence basis. ('nl.u, m, I'd , 19 The insurance coverages and amounts set forth abovc may be met by an umbrella liability policy following the form of the underlying primary coverage in a tninimum amount of 51,0001)(10. Should an umbrella liability insurance coverage policy be used, such coverage shall be accompanied by a certificate of endorsement stating that it applies to the specific policy numbers indicated for the insurance providing the coverages required by this Section, and it is further agreed that such statement shall be made a part of the certificate of insurance furnished by Buyer to the Seller. All insurance shall also meet the following requirements: Buyer shall furnish Seller appropriate documentation showing the type, amount, effective dates, and date of expiration of policies; certificates of insurance shall include any deductible amounts; that the City of Roanoke, its officers, employees, agents, volunteers, and represcntutices are named as additional insureds: where waiver of subrogation is required with respect to any policy or insurance required, such u:tieer shall be specified: insurance unerage shall be in a torso and with an insurance company approecd by Seller, which uppiucal shall not be uniensonably withheld; and any insinxmce cunip:wy providing coveripe shall be authorized to do business in the C'aminomeealth of virginin. Buyer shall provide the City's Risk Manager with not Icss than thirty (30) Days advance notice of cancellation or material alteration of unv of the abovc requiral insurance cuccrage" SECTION 18. NOTICES. All notices hereunder must be in writing and shall be deemed validly given, by personal service, if sent by certified mail. return receipt requested, or by a nationally recognized ocemight courier, addressed as follows (or any other address the party to be notified may have designated to the sender by like notice): If to Seller: City of Roanoke, ArIN: City Manager 364 Noel C . Taylor Municipal Building 215 Church A%CndIC, S.W. Roanoke, %irginia 24011 Fax No. 540-853-2333 With a Copy to. City of Roanoke Department of Economic Development A'I-IN: Economic Development Director 117 Church Avenue. S.W. d oI s.i: 1 10 I)-,Ii,, Roanoke, VA 24011 Fax No. 540-S53-1213 If to Buyer Restoration Housing Arn: isubel Thornton. ExecutiN e Director 1 110 Main Street. Ste B Roanoke. VA 24015. Phone. (917)857 -9540 With a Copy to: Fraud Kemper Woods Rogers PLC 10 S- Jefferson Street, Suite 1400 Roanoke. VA 24011 Notice shall be deemed delivered upon the date of personal service, thvo days after deposit in the United States mail or the day after delivery to a nationally recognized ovemilht courier. SECTION 19. TIME. Time is of the essence in the performance of the parties' respectirc obligations in this Contract. SECTION 20. SUCCESSORS AND ASSIGNS. This Contract shall more to the benefit of and be binding upon tite parties hereto and their respective successors and assigns. SECTION 21. COUNTERPART COPIES. I his Contract may be executed in one or more counterparts, and all Such counterparts so executed shall constitute one Contract binding on all of the parties hereto, not" ithstanding that all of the parties are not signatories to the Same counterpart. SECTION 22. CONSTRUCTION. The parties acknowledge that each party and its counsel have reviewed and revised this Contract and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Contract or any amendments or exhibits hereto. SECTION 23. SEVER.ABILITS AND SURVIVAL, If any term of this Contract is found to be tr id. such inx andity shall not affect the remaining tens of this Contract. ehieh shall continue in full force and effect. The parties intend for the provisions of this Contract to be enforced to the fullest extent c_m,1., n,r s'wI ,I I],,,[ Uc[:'..lu -.- ]-!-) permitted by applicable law. Accordingly, the parties agree that if any provisions are deemed not enforceable by any court or agency of competent jurisdiction, they shall be deemed modified to the extent neces's'ary to make them enforceable. ALL TERMS AND CONDI "FIONS OF THIS CONTRACT SHALL SURVIVE CLOSING. SECTION 24. COOPERATION. Each party agrees to cooperate with the other in a reasonable manner to carry out the intent and propose of this Contract. SECTION 25. AU "FHORITY TO SIGN The persons who have executed this Contract on behalf of the parties represent and "arrant they are duly authorized to execute this Contract on behalf of their respective entity. SECTION 26. NONAVAIVER. Each party agrees that any party s waiver or failure to enforce or require performance of any term or condition of this Contract or any pasty's icaiver of any particular breach of this Contract by any other party extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the tetras or conditions of this Contract or it waiver of any other breaches of the Contract by any party and does not bar the non - defaulting party from requiring the defaulting party to comply with all the terns and conditions of this Contract and does not but the non- defaulting party from asserting any and all rights and 01 renmcdics it has or might have against the dclimlting party under this Contract or by law. SECTION 27. FAITH BASED ORGAN V.ATIONS. Pursuant to Virginia Code Section 2? - 4343.1 he advised that the City does not discriminate against fait bibased organizations. SECTION 28. CONFLICT BETWEEN PLAN'S AND CONTRACT TERMS. Seller and Buyer algree that the provisions of the Plans and other documents provided by Buyer to Seller are intended to be consistent with the terms of this Contract. However, if any of Buyer - supplied documents and or the Plans are in conflict with the terns of this Contract. the parties agree that the terms of this Contract shall control - unlces the parties mutually agree otherwise in a writing signed by both parties. SECTION 29. NONDISCRIMINATION. During the performance of this Contract, Buyer agrees as follows: I 1 U.,.1 ni-_ _ , A. Buyer trill not discriminate against any employee or applicant for employment because of race, religion. color. sex, national origin. age. disability, or any other basis prohibited by state late relating to discrimination in employment. except where there is a bona fide occupational qualification reasocri neccssary to the normal operation of the Buyer. Buyer agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. B. Buyer in all solicitations or advertisements for employees placed by or un behalf of Buyer trill state that Buyer is an equal opportunity employer. C. Notices, advertisements and solicitations placed in accordance with federal lam. rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. D. Buyer will include the provisions of the foregoing in every subcontract or purchase order of over SI0,000, so that the provisions pill be binding upon each subcontractor or vendor. SECTION 30. DRUG -FREE R "ORKPLAC'E. During the perfomtance of this Contract. Buyer agrees to (i) provide a drug -free workplace for Buyer's employees: (ii) post in conspicuous places, available to employees and applicants for employment. a statement notifying employees that the unlatful manufacture. sale, distribution. dispensation. possession, or use of a controlled substance or marijuana is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition: (iii) state in all solicitations or advertisements for employees placed by or on behalf of Buyer that Buyer maintains it drums free workplace: and (iv) include the provisions of the toregoing clauses in every subcontract or purchase order of over 510.000, so that the provisions will be binding upon each subcontractor or vender. For the purposes of this section, "drug -free workplace" means a site for the perfomtance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture. sale. distribution, dispensation, possession or use of any controlled substance or marijuana during the perfomtance of the contract SECTION 31. COMPLIANCE R'ITH STATE LAR'; FOREIGN' AND DOMESTIC BUSINESSES AUTHORIZED TO TRANSACT BUSINESS IN THE COMMONWEALTH OF VIRGINIA. Bu}•er shall comply with the provisions of Virginia Code Section 2.2-4311.2. as amended. which provides that it contractor organized as a stock or nonstock corporation. limited liability company. business trust. ca r limited partnership or registered as a registered limited liability partnership shall be authorized to transact t ., ,—, 1 ,,.1, 23 business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise required by law. Buyer shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the Contract. Seller may void the Contract if Buyer fails to remain in compliance with the provisions of this section. SECTION 32. FORCE NIAJEURE. Neither party shall he in default or otherwise liable for any delay in or failure of its performance trader this Contract if such delay or failure arises by any reason beyond its reasonable control, including without limitation any act of God, any acts of common enemy, the elements, earthquakes. Floods, fires, epidemics, riots, strikes, failures or delay in transportation or communication, .shortages of material, approval delays or any act or failure to act by the other party or such other party's employees, agents- or contractors; provided, however, that lack of funds shall not be deemed to be a reason beyond a party's reasonable control. The Parties shall promptly inform and consult with each other as to any of the above causes which in their judgment may or could he the cause of a delay in the performance of this Agreement. For purposes of this Conhact, any one ( I ) dcla3 caused by any such occurrence shall not be deemed to lust longer than four (4) months and the party claiming delay caused by any and all such occunences shall glee the other party written notice of the same within 30 days a11er the date such claiming parry Icams of or reasonably should have known of such occurrence Notwithswnding anything else set forth abmcq after it total of six (G) months of delays of any type hare been claimed by a party as being subject to force majeure, no further delays or claims of any type shall be claimed by such party as being suhject to force majcure aud'or heing an excusable delay. SECTION 33. ENTIRE CONTRACT. This Contract, together with the exhibits hereto, contains all representations and the entire understanding between the parties hereto with respect to the subject matter hereof. Any prior correspondence, memoranda, or contracts are replaced in total by this Contract and the exhibits hereto. No amendment to this Contract shall be valid unless made in writing and signed by the appropriate parties. SIGNATURE PAGE TO FOLLOW t 1-1 i- s,d,. t 24 IN "ITNESS �N FIEREOF, Buyer and Seller have executed this Contract by their authorized representatives. All -EST: CITY OF ROANOKE. VIRCiNIA Bx Cite Clerk Sherman M. Stovall. Acting Cite Manager COMMOVR'EAI_T H OF VIRGINIA CITY OF ROANOKE, to -wit The foregoing instrument .vas acknowledged before me this day of _ .2017, by Shcnman Stovall, Acting CAN Manager for the City of Roanoke. Virginia, a Virginia Municipal Corporation- for and on behalf of said municipal corporation. My commission expires: Notary Public SE.AI WITNESS A'ITF.ST: RESTORA PION HOCSING on behalf of itself and its Subsidiaries and and affiliates that may be created to own and or operate the Property By Isabel Thornton. ExCCUt1 %c Director COMMONWEALTH OF VIRGINIA CITY OF ROANOKE, to -wit.. The foregoing instrument was acknowledged before me this day of _ _ . 3017. by Isabel Thornton. Executk e Director of Restoration Housing. a Virginia corporation. for and on behalfof Restoration Housing - Me commission expires: Notan Public SE.A1 I i:,.t'. I)_.a!! (, i -.... _ -) Approved as to Fonn: Approved as to Execution: Assistant City Attorney Assistant City Attorney Authorized by Ordinance No. t tmo"a a„ t,'I, i 36 L IJ'.__, I' _ Contract for Purchase and Sale of Real Property dated __.2017, by and between Citv ofRoanoke. Virginia. and Restoration Housing. CXIIIBI I I DESCRIPTION OF PROPF.RTti Roanoke Official 'I ax M¢y No. 2430601 The Property is described as (i) ' Iruct A" as shown on a plat prepared by LMIA', P.C.. entitled "Plat of Sunny Showing the Boundary Line Adjustment and Property Line Vacation by and between 'Lot Acreage Forest Park' 3.5531 Acres and "Lot I to 28 Forest Hill Inc." 4.9695 Acres Both Properties OPTed by the City of Roanoke and Creating Hereon Tract "A" (3.4056 Acres) Tract "B" (4.1160 Acres) and Located on Hooter, St. N W. and in the City of Roanoke. Virginia" with a date of Jul} 22. 2010 and (it) being a portion of the property con cyed to Seller by deed dated August 7, 1958, from Georgia B. Bateman. widow. Ernestine A. Bateman, single. Florence C. Bateman. widow, Harty H. Bateman and Odessa Smith Bateman, his wite. Ramona Bateman Schaut and Thomas Eduard Schaut. her husband. D. Clctis Richards and RaNmond R. Richards. her husband. Pauline E. Dichl and Vernon Dlehl, her husband, and N illis S. Bateman and Eunice B. Bateman. his wife, Of record in the Clerk's Office of the Circuit Court for the Citt of Roanoke. Virginia, in Decd Book 1036. Paee 379. or,«., n „ .Al- 1 27 Contract for Purchase and Sale of Real Property dated _, 2017, by and between City of Roanoke, Virginia, and Restoration I lousing. EXHIBIT 2 BUYER'S PROPOSAL < ,t,t,11t I,„ s1111 1 28 The Roanoke Times Roanoke, Virginia Affidavit of Publication SHEERAN M STOVALL. ACTING RKE CITY MGR 456 NOEL TAYLOR MUNICIPAL BI. DG 215 CHURCH AVENUE SW ROANOKE VA 24011 Account Number 6017304 Oate July 28, 2017 Date Category Oescrnpbun Ad Size Total Gast 0 810 312 01 7 Legal Notices NOTICE OF PUBLIC HEARING Pwsuantt,Wcr. U,rrnonls 1x831 49408 Publisher of the Roanoke Times 1, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 07,2812017 The First insertion being given ... O7/28/2017 Newspaper reference: 000098650 Billing Aepresentative Sworn to and subscribed before me this Friday, July 28, 2017 er 4- Notar P lic i e ,.. State of Virginia ~: ] PUBLIC . City/County of Roanoke 3 201`2 * RLG. #332564 l _ My Commission expires [ If NY COMMISSION EXPIP- THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Ilpnl: s ':,i tiling al no prcp,n, th�� S n, IDn moll h, Hie a 11 ulr s nog nr n.,an= t nlpoart aril In ai vi Hig1 I rut p ,F vii I% NIurldi Park, an d sCcnFo,linn of otnur cundiLlm. n 6cnrmrt in, Ir elo c n (M1, p,oprrlF. a ..1 m�n'Irlr r am.n r1 m. .rng bu�m,rg „nmila r�na,n n FFh in' �r-1h r ,aunt al I, to �Li. ue..l m ,npW.n u l., ., n 1 La s Cn 1 Buy , al=:r na...f 6. For ]l1 u'GU dml:j ,� IF l e I®r Full itxrn F,uq a riFly I Thre 1 V.' Pm➢nrty ai plll.r vmgnlf on, II h, iP subY �L o eeparlI IF I =I" llh, Plammip lulloa'ing T ,,,n. r e !nei er„ na, mpinb'J iG m u , 0J9ra= w it, IF I salsfa.er,� S. �:rprr. sung m. m n pn' yng =,1 wnlra.- 1 �n b:.,,' off II o,. rk'.0olt 4iu.Nnn: 1,, 1, Mr0i: ii, I Bulling. d 9 flhur -h A 'I 5 `N. pull, p, Virginia. l401 I. c MIII IU,2R.201'. Furth LI III, matian a, Zhu r Imarl ll 1 t' h. �W 113 nl parr ^s aw , uel.,1 for I'a anoI F m, l3errr nac In irn on m. ah,n� nr,to, 17 RUG- 1 vn 1 105 1f 1 , .qf, �nnlu . I Ibi. NOTICE OF PUBLIC HEARING h ,I y 1 1, !1'rk' 11 1 J 4512 11 1 1 1 OL ry l In i""5 Ly, 4agua 1 201' In, lnL In Irp CIF., n1, 0l I152ISP 1r , IIFF Nn 28in '.11 Se -tirn, lid -Bunn and ..116.�2b1 roan If "Illinia 11111 ndfI n dP is b b'9 "n (halalla Cuun[i' 11 u. M 11 u R 11 -,1 in ul for City of ROanok ^.gilt nia puLh '[, CA �r: M1. or mg on lingual 1, III- I111pnl.. I lnrmanur as mu mallnI mar e� nF,ara. in ma 1voIO1 o,,or[IF Jul Floor. Rome 45o_ Nor I C lerlor Monlopal 3111 8,215 Ch—h ,,,I , l.W. RaaI kr, Viryinia. 21011. propnsra crm•aIt m, r�lmha,, uld Sale o R,I 4rn0rrt) fCO0trof, nrlwrcn for Cip ofROanoI (Ci,Iantl Ri3tua11oo Ho—fig 1 Virginia non st corporao an And IG nibalrouars Full allihatus nl may hr cmaled I. o nr d,r ngrmir mr FrapClty (Buy,;i nhdrrin thr CI, prtpasrs b; zru f, P,,r rrnaln Foal pmprm orame an ] %5a Hoo:9 Stool. N W.. Roanoke. Vuglnia, on, sis sing of nppmximately 14056 a. tog, with boumn,, are fully ),I .my th—on, or goatml mla, Mao Nc 24]R6o1 Iofhc"I Fmprrty) fn mr ut $1an . m1,ito, pinel I�nsalemliI an ,l a111 p.rI nr5 -. ,1 etl oWiganon, n, Ilpnl: s ':,i tiling al no prcp,n, th�� S n, IDn moll h, Hie a 11 ulr s nog nr n.,an= t nlpoart aril In ai vi Hig1 I rut p ,F vii I% NIurldi Park, an d sCcnFo,linn of otnur cundiLlm. n 6cnrmrt in, Ir elo c n (M1, p,oprrlF. a ..1 m�n'Irlr r am.n r1 m. .rng bu�m,rg „nmila r�na,n n FFh in' �r-1h r ,aunt al I, to �Li. ue..l m ,npW.n u l., ., n 1 La s Cn 1 Buy , al=:r na...f 6. For ]l1 u'GU dml:j ,� IF l e I®r Full itxrn F,uq a riFly I Thre 1 V.' Pm➢nrty ai plll.r vmgnlf on, II h, iP subY �L o eeparlI IF I =I" llh, Plammip lulloa'ing T ,,,n. r e !nei er„ na, mpinb'J iG m u , 0J9ra= w it, IF I salsfa.er,� S. �:rprr. sung m. m n pn' yng =,1 wnlra.- 1 �n b:.,,' off II o,. rk'.0olt 4iu.Nnn: 1,, 1, Mr0i: ii, I Bulling. d 9 flhur -h A 'I 5 `N. pull, p, Virginia. l401 I. c MIII IU,2R.201'. Furth LI III, matian a, Zhu r Imarl ll 1 t' h. �W 113 nl parr ^s aw , uel.,1 for I'a anoI F m, l3errr nac In irn on m. ah,n� nr,to, 17 RUG- 1 vn 1 105 NOTICE OF PUBLIC HEARING Pursuant to the requirements of Sections 15.2 -18008 and 15.2 -1813, Code of Virginia (1950), as amended, notice is hereby given that the Council of the City of Roanoke will hold a public hearing on August 7. 2017, at 2:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber, 4 °i Floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue. S.W., Roanoke, Virginia, 24011, on a proposed Contract for Purchase and Sale of Real Property (Contract) between the City of Roanoke (City) and Restoration Ilousing, a Virginia non -stock corporation, and its subsidiaries or affiliates that may be created to own and /or operate the Property (Buyer) wherein the City proposes to sell to Buyer certain real property located at 2750 hoover Street, N.W., Roanoke, Virginia, consisting of approximately 3.4056 acres, together with buildings and improvements thereon, designated as Official Tax Map No. 2430601 (Property) for the sum of $1.00, together with other consideration and performance of other obligations by Buyer. Upon successful listing of the property on the State and National I listotic Registers, the securing of historic tax credits in support of the renovation of the Property, release of the Property as Villa heights Park, and satisfaction of other conditions in the Contract, the Buyer will close on the Property, and proceed with the renovation of the existing building within a certain time schedule, in order for the renovated facility to be used in support of non -profit community youth service activities and related functions. The Buyer will also have access to insurance proceeds in the amount of $234,000 from the City to aid in the renovation of the Property, subject to certain performance terms and conditions of the Contract. The release of the Property as Villa Heights Park will be the subject of a separate proceeding before the Planning Commission and City Council following notification from Buyer that Buyer has completed its due diligence to its satisfaction and is proceeding with the Contract. A copy of the proposed Contract and Ordinance will be available at the City Clerk's Oil-lee, Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, 24011, on and alter Friday, July 28, 2017. For further information on the matter, you may contact the Office of the City Clerk at (540)853 -2541. All parties and interested entities may appear on the above date and time to be heard on the above matter. If you are a person with a disability who needs accommodations for this hearing, please contact the City Clerk's Office at (540) 853 -2541, before 12:00 noon on Thursday. August 3, 2017. Given under my hand this 28th day of July, 2017. Stephanie M. Moon Reynolds, MMC City Clerk Note to Publisher: Please publish once in the Roanoke Times, legal notices, on Friday, July 28, 2017 Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 4" Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia, 24011 Phone: (540) 853 -2541 Send Invoice to: Sherman M. Stovall, Acting City Manager 3r° Floor, Noel C. Taylor Municipal Building 215 Church Avenue, S.W., Room 364 Roanoke, Virginia 24011 Phone: (540) 853-2333 L INTERDEPARTMENTAL COMMUNICATION DATE: August 4, 2017 TO Sherman P. Lea, Sr., Mayor Anita J. Price, Vice -Mayor William D. Bestpitch, Council Member Michelle L. Dykstra, Council Member Raphael E. Ferris, Council Member John A. Garland, Council Member Dr. David Trickle, Council Member FROM Daniel J. Callaghan, City Attorney SUBJECT: Citizen's Request to Adopt a Resolution in Opposition to the Construction and Operation of the Mountain Valley Pipeline Project (v.2) Recently, Ed Reynolds, a resident of Roanoke, contacted Mayor Lea to ask that City Council consider the adoption of a resolution opposing the development, construction, and operation of the Mountain Valley natural gas pipeline in Virginia. In December 2016, Dr. Diana Christopulos and Mr. Rupert Cutler also made presentations to Council regarding this issue. At that time, Council deferred any action on the matter as the proposed route of this project would not enter the City. Subsequent to the presentation in December 2016, 1 contacted Ruth Ellen Kunhel, Roanoke County Attorney, with regard to this project. Roanoke County has intervened in the proceedings before the Federal Energy Regulatory Commission (FERC) and has taken a very active role in opposition to the project, as originally presented, based on the impacts to natural and cultural resources within the County and potential adverse impacts on economic development within the region. Roanoke County continues to participate in the FERC proceedings and continues to raise its objections to the project as currently proposed. As proposed, the project route tons through six counties in Virginia; Giles, Montgomery, Craig, Roanoke, Franklin, and Pittsylvania. On June 23, 2017, FERC issued its final environmental impact statement. In that statement, FERC found that the project would have limited adverse impact to the environment with the exception of impacts on forests. Mr. Reynolds has articulated several concerns about this project, including the adverse impact on the natural environment on the Roanoke Valley, contamination of the water supply that may result from more than 100 crossings of rivers and streams within the Roanoke River Basin, exacerbation of climate • Page 2 change problems from the expanded use of fossil fuels, the limited economic benefits to the region based on the low necessity of this project for communities in Virginia. Several other environmental groups oppose the project on similar grounds. Delegate Sam Rasoul recently held a press conference to state his concerns that the project will present significant threats to the water supply, water quality, and watershed integrity within our region based on the significant number of crossings throughout the Roanoke River Basin. Delegate Rascal also emphasized that any adverse impacts on water supply or water quality could jeopardize economic development within our region as outdoor quality of life is becoming a significant component of our region's brand as Virginia's Blue Ridge. The project also has its supporters, including the Regional Chamber of Commerce, Roanoke Gas Company, and Governor Terry McAuliffe. Supporters maintain that the availability of natural gas supplies is an essential element of a robust economy and that the construction and operation of natural gas pipelines can be accomplished in a safe manner. FERC must now consider whether to issue a permit to the applicant to allow construction and operation of the pipeline. A decision by FERC is anticipated by Fall 2017. In discussions with Christopher Blakeman, the City's Environmental Administrator, the principal concern for the City is protection of the regional water quality in that the City of Roanoke ties downstream of the potentially deleterious pipeline crossings, and is under a regulatory mandate to improve water quality within the Upper Roanoke River basin, and is spending considerable energy and funds to do so. Further, Mr. Blakeman pointed to our growing dependence on high quality water for economic development, local business viability and the legitimacy of our region's outdoor branding, as well as drinking water supply intakes for the City of Salem and the Western Virginia Water Authority, that are located on the Roanoke River. Lastly, the City is preparing comments to DEQ regarding the impact of this project on the water quality of the Roanoke River as it passes through the City. These comments seek more data on which the City can make specific recommendations. The number of river and stream crossings presents a significant issue for FERC in determining whether the pipeline can be constructed and operated without significant adverse impacts to the region's over -all watershed integrity. Mountain Valley Pipeline, LLC, the proponent of the project, submitted Supplemental Materials with FERC on July 27, 2017, to address concerns that some opponents have raised regarding the process that construction will follow if the permit is issued; however, a main contention of opponents is that the 100+ crossings may still be permitted in mass, rather than with focused mitigation measures applied to individual crossings based on the risk and sensitivity specifics of each such location. Initially the Virginia Dept. of Environmental Quality (permitting authority in Virginia) (DEQ) had committed to a single General Permit for the project's stream crossings, but then issued a public statement saying that each crossing would be independently evaluated and permitted. More recently the DEQ has stated its intent to return to their original General Permit policy with regard to the stream crossings. While this issue merits consideration, regionally relevant factors are being presented here in a comprehensive manner. I trust that this information is helpful to you in considering whether to adopt a resolution expressing any concerns that City Council may have regarding this project. Please advise me how you wish to proceed. Roanoke middle high cho�� youfh SAVE op �, TAE n' ATE Saturday, Sept. 9 @ William Fleming HS 10 a.m. - 2 p.m. CITY OF ROANOKE OFFICE OF THE CITY CLERK _ 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Terphonc (540)853-2541 Fnx: (540)853 -1145 STEPDANIF M. MOON REVNOLDS, MMC E-neul: cIe,k(rOrommkevn.gov CFDeputy F. MCCOY ('ip Cicrk Deputy City Clerk CECELIA T. W EBB, CMC August 9, 2017 A :.I :mm Deputy City Clerk The Honorable Jacqueline F. Ward Talevi, Judge Roanoke County General District Court 305 East Main Street Salem, Virginia 24153 Dear Judge Talevi: On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On June 30, 2017, you completed your third consecutive term of office as a member of the Court Community Corrections Program Regional Community Criminal Justice Board. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Court Community Corrections Program Regional Community Criminal Justice Board from March 17, 2008 to June 30, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, nn'' _ fv(llfvl Stephanie M. Moon Reynolds, C City Clerk Enclosure Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek Road, N.W., Roanoke, Virginia 24017 -2139 CERTIFICATE OF APPRECIATION PRESENTED TO THE HONORABLE JACQUELINE F. WARD TALEVI, JUDGE AS A MEMBER OF THE COURT COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD FROM MARCH 17, 2008 TO JUNE 30, 2017 ON THIS 9TH DAY OF AUGUST , 2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST' SHERMAN P. LEA, SR. ST PHANIE M. MOON RE OLD , C MAYOR CITY CLERK CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)851 -2541 Far: (540)853 -1145 .STEPHANIE M. MOON REYNOLDS, MMC E -,nniL <lerk(AVoanokeva.Kov CECELIA F. MCCOY Cil,y Clerk DeFaiy City Clerk CECELIA T. WEBB, CMC Assistant Beano, City Clerk August 9, 2017 Carolyn Hill Barrett 4410 Thelma Street, N. W. Roanoke, Virginia 24017 Dear Ms. Barrett: Your term of office as a (Citizen at Large) member of the Personnel and Employment Practices Commission expired on June 30, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission from August 6, 2012 to June 30, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, � h-)- Nr � Stephanie M. Moon Reyn ds, C City Clerk Enclosure c: Michele Vineyard, Secretary, Personnel and Employment Practices Commission CERTIFICATE OF APPRECIATION PRESENTED TO CAROLYN HILL BARRETT AS A (CITIZEN AT LARGE) MEMBER OF THE PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION FROM AUGUST 6, 2012 TO JUNE 30, 2017 ON THIS 9TH DAY OF AUGUST , 2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: SHERMAN P. LEA, SR. � I VPH6lEhM ON YN . MbIC MAYOR CITY CLE /k IN THE COUNCIL OF THE CITY 01; ROANOKE, VIRGINIA The 7th day of August, 2017. No. 40904 - 080717. A RFSOITY] [ON authorizing the acceptance of the Virginia I homeless Solutions Program Grant ( "Grant') to the City of Roanoke ( "City") by the Virginia Department of I lousing and Community Development ( "V DI ICI)") in the amotmt of $93,647; authorizing the City o ('Roanoke to be the fiscal agent for distribution of the grant proceeds; and authorizing the City Managerto execute any documentation required to accept the Grant on behalf of the City, including Memorandums of Understanding with certain provider agencies. 13E IT RESOLVED by the Council of the City of Roanoke that 1. The City ofRoanokc hereby accepts the Virginia Homeless Solutions Program Grant by the VDI ICD in the amount of $93,647, with a local in -kind match in the amount of $20,000 to be provided by the City for the Central Intake program, a local in -kind match in the amount of $3,383 to be provided by Safehome Systems, Inc., and a local in -kind match in the amount of $10,000 to be provided by the Council of Community Services, such proceeds to be used during the term of the Grant, beginning July 1, 2017, and ending June 30, 2018, all as more particularly set forth in the City Council Agenda Report dated August 7, 2017, The Grant will be used by the City and the provider agencies to assist eligible households experiencing homelessness to obtain and maintain housing, upon the terms as more particularly set forth in the above referenced City Council Agenda Report, 2. The City of Roanoke is authorized to be the primary fiscal agent for this Grant, and shall be responsible for distributing the Grant proceeds to the provider agencies for services R- HOm,Ie,, S.14.Wo9 Gre11t7815 provided to the eligible households as more particularly set Rorlh in the above referenced City Council Agenda Report. 3. The City Manager is hereby authorized to execute and Ille, on behal I`of the City, the Grant agreement with the VDIIC'D and all necessary documents required to accept the Grant, including Memorandums of Understanding with each of the provider agencies performing the services under the Grant. All documents shall be upon form approved by the City Attorney. 4. The City Manager is further directed to famish such additional information as maybe required in connection with the City's acceptance of this Grant. ATTEST 4:1, r� City Clcr R- Homeless Soluoo, Grenc(R 7 .17) 0 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2017. No. 40905- 080717. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Department of Community Development for the Virginia Homeless Solutions Program, amending and reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salaries 35- 630 - 5408 -1002 $ 37,075 City Retirement 35- 630 -5408 -1105 5,862 401 H Health Savings Match 35- 630 - 5408 -1117 371 FICA 35- 630 -5408 -1120 2,836 Medical Insurance 35- 630 -5408 -1125 6,048 Dental Insurance 35- 630 -5408 -1126 350 Life insurance 35- 630 - 5408 -1130 486 Disability Insurance 35- 630 -5408 -1131 104 Telephone 35- 630 - 5408 -2020 400 Training and Development 35- 630 -5408 -2044 800 Program Activities 35- 630 -5408 -2066 1,447 Printing 35- 630 -5408 -2075 300 Postage 35- 630 -5408 -2160 100 Project Supplies 35- 630 -5408 -3005 2,143 Council of Community Services 35- 630 - 5408 -5618 27,504 Safehome Systems 35 -630- 5408 -5646 7,821 Revenues VA Homeless Solutions FY18 35- 630 - 5408 -5408 93,647 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST n : y� j /T''T��i1 K City Clerk$J CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Department of Housing and Community Development - Virginia Homeless Solutions Grant Award Background: As the grantee, the City of Roanoke received notification of award from the Department of Housing and Community Development (DHCD) in the amount of $93,647 through the Virginia Homeless Solutions Program (VHSP) grant. The VHSP is a state and federally funded program through the State General Fund and the federal Emergency Solutions Grant (ESG) to support Continuum of Care (CoC) strategies and homeless service and prevention programs aimed at reducing the number of individuals /households who become homeless; shortening the length of time an individual or household is homeless; and, reducing the number of individuals /households that return to homelessness. These funds will be used to support the following programs: City of Roanoke Central Intake ($58,322); the Council of Community Services planning activities ($27,504) and Safehome Systems in Covington ($7,821). The City will be serving as fiscal agent for these funds and entering into a contractual agreement with the Council of Community Services and Safehome Systems per the attached memorandum of understanding. These funds must be expended or obligated during the award period of July 1, 2017 to June 30, 2018. Grantees are required to provide a 25% community -wide match with local or private funds for the entire DHCD -VHSP award amount. Match contributions /types for this grant include: the City of Roanoke is providing $20,000 of "in- kind" space contribution for the Central Intake program; Safehome Systems is providing an in -kind match of $3,383 and the Council of Community Services is providing an in -kind match of $10,000. Recommended Actions: Authorize the application and accept the Department of Housing and Community Development grant in the amount of $93,647 and authorize the Acting City Manager to execute the grant documents associated with this funding. All documents shall be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $93,647 and to appropriate the same amount to expenditure accounts to be established by the Director of Finance in the Grant Fund. Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers Brian Townsend, Asst. City Mgr. for Community Development Barbara A. Dameron, Director of Finance Steven Martin, Director of Human and Social Services Carol Tuning, Human Services Administrator Ak IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA 'Phe 7th day of Aoguot, 2017. No. 40906 - 080717. AN ORDINANCE to appropriate funding from Commonwealth of Virginia for the Department of Social Services and Children's Services Act (CSA), for CSA programs, amending and reordaining certain sections of the 2016 -2017 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2016 -2017 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Contingency 01- 300 - 9410 -2199 ($ 213,370) Res FCD non -IVE Children 01- 630 - 5410 -4601 100,000 TFC IVE Children 01- 630 - 5410 -4605 249,230 Alt/Private Day School 01- 630 -5410 -4615 500,000 Revenues State Pool Allocation 01- 110 - 1234 -0691 405,460 School Share of CSA 01 -110- 1234 -1376 230,400 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: a, m City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Appropriation of Funding for Children's Services Act Background: The Children's Services Act (CSA), established in 1993, provides services to at- risk youth and their families through a collaborative system of state and local agencies, parents, and private sector providers. These services include foster care, certain special education services, and community based prevention services. Considerations: CSA expenditure are expected to total $12,250,000 for FY 2017. Based on this projection, expenditures will exceed the current CSA FY 2017 appropriation of $11,400,770 by $849,230. Revenues are also anticipated to be greater based on the higher projected level of expenditures. Revenues from the state are anticipated to grow to $8,156,460 from the adopted amount of $7,751,000. This is an increase of $405,460. The resulting local match required is $443,770. CSA expenditures have increased for the past two years primarily due to an increase in the numbers of children placed in Therapeutic Foster Care and an increase in the numbers of children being served by private day schools for special education purposes. Recommended Action: Adopt the accompanying budget ordinance to increase the revenue estimate in the amount of $405,460 from the state as well as $230,400 from Roanoke City Public Schools and to appropriate funding in the amount of $635,860 into expenditure accounts for CSA programs as noted in the attached budget ordinance. Local match funding in the amount of $213,370 will be transferred from the City Manager Contingency Account. --- IlUz2a2ea(- ]1G'�---- - - - - -- Sherman M. Stova Acting City Manager Distribution: Council Appointed Officers R. Brian Townsend, Asst. City Mgr. for Community Development Barbara A. Dameron, Director of Finance Steven W. Martin, Director of Human /Social Services IN ll II! COUNCIL 01: 11 IF C'I'I'Y OF ROANOKI!, VIRGINIA The 7th day of August, 2017. No. 40907- 080717. A RFSOI.I I'IION authorizing acceptance of certain grants hour the United States Department of I IOU51 ng and I i than Development (I I U D) for entitlement funding for the 2017 -2018 fiscal year consisting of the Community Development Block Gant (CDBG), the HOME; Investment Partneiships Program (I DOME) Grant, and the Emergency Solutions Grant (ES(3), such grants to be used in connection with the 2017 -2018 Ht Action Plan previously approved by City Council; upon certain terms and conditions, and authorizing the execution of the necessary grant documents required to accept such funding. BF IT RI SOLV FD by the Council ofthe City of Roanoke that: The City of Roanoke hereby accepts entitlement grant funding for the 2017 -2018 fiscal year from HUD, with no local match required from the City of Roanoke, in the following amounts: (1) CDBG entitlement funding in the amount of $1,550,849, (2) HOME entitlement funding in the amount of $442,279 and (3) ESG entitlement funding in the amount of $137,657. The aforementioned funding shall be used for the purpose of providing a variety of activities ranging from housing, community and economic development, and supportive programs for homelessness prevention and rapid rehousing, in connection with the 2017 -2018 HUD Action Plan previously authorized by City Council pursuant to Resolution No. 40825 - 051517, as more particularly described in the City Council Agenda Report dated August 7, 2017, and the attachments to that report. 2. 'fhe City Manager is hereby authorized to execute any and all requisite documents, in a form approved by the City Attorney, and to furnish such additional information as may be required in connection with the City's acceptance of such grants. TEST: �-- ty Clerk e -nuo e„rn<m-m nma;na zO1 aioia (s 7 17) 11 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2017. No. 40908 - 080717. AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), HOME Investment Partnerships Program, and Emergency Solutions Grant (ESG), amending and reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations HOME — West End Habitat Home Ownership 35- 090 - 5394 -5607 $ (5,186) HOME — Available to Commit (carry over) 35- 090 -5397 -5664 5,759 HOME — Regular Employee Salaries 35- 090 - 5399 -1002 28,971 HOME — City Retirement 35- 090 - 5399 -1105 4,578 HOME - FICA 35- 090 -5399 -1120 2,216 HOME — Medical Insurance 35- 090 - 5399 -1125 3,656 HOME — Dental Insurance 35- 090 -5399 -1126 240 HOME — Life Insurance 35- 090 - 5399 -1130 380 HOME — Disability Insurance 35- 090 - 5399 -1131 88 HOME — Training and Development 35- 090 - 5399 -2044 2,000 HOME — Habitat New Home Ownership 35- 090 -5399 -5647 546,650 ESG — Council of Community Services 35 -E15 -5285 -5618 (6) ESG —ARCH 35 -E16 -5286 -5650 (4,000) ESG — Council of Community Services 35 -E17- 5287 -5618 6 ESG — ARCH 35 -E17- 5287 -5650 4,000 ESG — Regular Employee Salaries 35 -E18 -5231 -1002 4,197 ESG — City Retirement 35 -E18 -5231 -1105 663 ESG — FICA 35 -E18- 5231 -1120 321 ESG — Medical Insurance 35 -E18 -5231 -1125 665 ESG — Dental Insurance 35 -E18- 5231 -1126 33 ESG — Life Insurance 35 -E18 -5231 -1130 55 ESG - Disability Insurance 35 -E18- 5231 -1131 13 ESG - Program Activities 35 -E18- 5231 -2066 3,000 ESG - ARCH 35 -E18- 5231 -5650 37,598 ESG - Council of Community Services 35 -E18- 5231 -5618 61,612 ESG - Family Promise 35 -E18 -5231 -5644 29,500 CDBG - Mortgage Assistance Program 35 -G17- 1719 -5399 (4,348) CDBG - Available to Commit (carry over) 35 -G17- 1719 -5661 30,000 CDBG - Available to Commit (carry over) 35 -G17- 1720 -5664 (25,369) CDBG - Training and Development 35 -G17- 1744 -2044 (283) CDBG - Empowering Individuals with Disabilities 35 -G18- 1819 -5057 108,860 CDBG - Demolition 35 -G18- 1819 -5108 33,000 CDBG - Mortgage Assistance Program 35 -G18- 1819 -5399 120,000 CDBG - Emergency Home Repair TAP 35 -G18- 1819 -5470 103,411 CDBG - World Changers 35 -G18- 1819 -5486 81,000 CDBG - Rental Rehabilitation 35 -G18- 1820 -5236 200,000 CDBG - New Home Ownership 35- G18- 1820 -5647 353,100 CDBG - Occupied Rehab 35 -G18- 1820 -5648 95,000 CDBG - Infrastructure Improvements 35 -G18- 1820 -5649 100,000 CDBG - Feeding America Project 35 -G18- 1820 -5681 250,000 CDBG - Neighborhood Planning Activities 35 -G18- 1821 -5634 55,054 CDBG - Regular Employee Salaries 35 -G18- 1822 -1002 120,261 CDBG - City Retirement 35 -G18- 1822 -1105 19,001 CDBG - FICA 35 -G18- 1822 -1120 9,200 CDBG - Medical Insurance 35 -G18- 1822 -1125 15,623 CDBG - Dental Insurance 35 -G18- 1822 -1126 931 CDBG - Life Insurance 35 -G18- 1822 -1130 1,575 CDBG - Disability Insurance 35 -G18- 1822 -1131 364 CDBG - Fees for Professional Services 35 -G18- 1822 -2010 40,769 CDBG - Advertising 35 -G18- 1822 -2015 4,000 CDBG - Telephone 35 -G18- 1822 -2020 2,400 CDBG - Administrative Supplies 35 -G18- 1822 -2030 2,000 CDBG - Expendable Equipment ( >$5000) 35 -G18 -1822 -2035 5,000 CDBG - Dues and Membership 35 -G18- 1822 -2042 1,200 CDBG - Training and Development 35 -G18- 1822 -2044 20,000 CDBG - Printing 35 -G18- 1822 -2075 2,000 CDBG - Records Management 35 -G18- 1822 -2082 500 CDBG - Postage 35 -G18- 1822 -2160 700 CDBG - Xerox Lease 35 -G18- 1822 -3045 1,000 CDBG - DoT Billings 35 -G18- 1822 -7005 500 CDBG - Risk Management 35 -G18- 1822 -7017 500 CDBG - Regular Employee Salaries 35 -G18- 1823 -1002 106,173 CDBG - City Retirement 35 -G18- 1823 -1105 18,110 CDBG - 401 H Health Savings 35 -G18- 1823 -1117 1,061 CDBG - FICA 35 -G18- 1823 -1120 8.112 CDBG — Medical Insurance 35 -G18- 1823 -1125 13,628 CDBG — Dental Insurance 35 -G18- 1823 -1126 681 CDBG — Life Insurance 35 -G18- 1823 -1130 1,880 CDBG — Disability Insurance 35 -G18- 1823 -1131 355 CDBG — Youth Support Services 35 -G18- 1839 -3742 12,000 CDBG — Apple Ridge Farm 35 -G18- 1839 -5084 30,000 CDBG — Resident Council Program 35 -G18 -1839 -5680 20,000 CDBG — Parolee Transition Program 35 -G18- 1839 -5682 17,640 CDBG — Children's Trust 35 -G18- 1839 -5569 27,000 CDBG — Home Stabilization for Families in Need 35 -G18- 1839 -5604 50,000 CDBG — Training and Development 35 -G18- 1844 -2044 2,535 CDBG — Neighborhood Development 35 -G18- 1844 -5642 35,225 Revenues HOME Entitlement FYI 35- 090 -5394 -5394 $ (5,186) HOME Entitlement FYI 35- 090 - 5397 -5397 (5,391) HOME Program Income FY17 35- 090 -5397 -5398 11,150 HOME Entitlement FY18 35- 090 -5399 -5399 588,779 ESG Entitlement FYI 35 -E15- 5285 -5285 (6) ESG Entitlement FYI 35 -E16- 5286 -5286 (4,000) ESG Entitlement FYI 35 -E17- 5287 -5287 4,006 ESG Entitlement FYI 35 -E18 -5231 -5231 137,657 CDBG Entitlement FYI 35 -G18- 1800 -3801 2,091,349 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST, . City Clerk. �0 G~ CITY COUNCIL AGENDA REPORT ltt To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Acceptance and Appropriation of 2017 -2018 Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) and Emergency Solutions Grant (ESG)Funds Background: CDBG and HOME funds received from the U. S. Department of Housing and Urban Development (HUD) provide for a variety of activities ranging from affordable housing and community development to economic development. ESG funds are used to support programs for homelessness prevention and rapid rehousing. The City has received entitlement grant funds for over thirty years and must submit an Action Plan annually to HUD to receive such funding. On May 15, 2016, by Resolution No. 40825-051517, City Council authorized filing the funding applications as part of approving the submission of the 2017 -2018 Annual Plan to HUD. Funding allocations contained in this report reflect those presented to the City Council in the May 15, 2017 plan adoption. Considerations: The 2017 -2018 HUD Action Plan, approved by City Council provides for activities totaling $2,818,358. The funding for these activities included new entitlement funds of $2,130,785 and funds unexpended from prior year accounts equaling $687,573. Acceptance of the funds and appropriation or transfer to the accounts are needed to permit the 2017 -2018 activities to proceed. Recommended Actions: Accept the 2017 -2018 CDBG, HOME and ESG entitlement funds to be used for providing the services indicated in the 2017 -2018 HUD Action Plan as detailed below; CDBG 2017 -18 Entitlement $1,550,849 HOME 2017 -18 Entitlement 442,279 ESG 2017 -18 Entitlement 137,657 TOTAL $2,130,785 Authorize the Acting City Manager to execute the required Grant Agreements, Funding Approval, and other documents required by HUD in order to accept the funds, all of such documents to be approved as to form by the City Attorney; and Adopt the accompanying budget ordinance to appropriate, deappropriate, reprogram, and transfer funding in the amount of $2,818,358 into accounts to be established in the Grant Fund by the Director of Finance, as detailed in the attached budget ordinance. aUlvrc�slf� _� / - - - -- Sherman M. St vall Acting City Manager Distribution: Council Appointed Officers R. Brian Townsend, Asst. City Mgr. for Community Development Barbara A. Dameron, Director of Finance Chris Chittum, Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator IN YM: COUNCIL OF I HE CITY OI: ROANOKE, VIRGINIA The 7th day of August, 2017. No. 40909 - 080717. A RESOLUTION authorizing acceptance of the Virginia Sexual & Domestic Violence Victim Fund Grain made to the City of Roanoke by the Virginia Department of Criminal .Justice Services, and authorizing execution ofany required documentation on behalf of the City. BE IT RFSOI,VFD by the Council of the City of Roanoke as follows: The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Criminal Justice Services, the Virginia Sexual & Domestic Violence Victim Fund Gant in the amount of $31,588, with a local match of $24,007, making total funding of $55,595, for the continued employment of the Police Department's Sexual Violence Specialist and Hispanic Outreach Coordinator, as more particularly described in the City Council Agenda Report dated August 7, 2017. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing grant. R -polity dept sa o l & domestic vioicnec cnpvdlnptor grant. 8-7 17 &d A TE5T: " - C`4 ty Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2017. No. 40910 - 08071.7. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Wages City Retirement Health Savings FICA Medical Insurance Dental Insurance Revenues Domestic Violence Victim FYI - State Domestic Violence Victim FYI - Local 35- 640 - 3371 -1002 $ 38,034 35- 640 - 3371 -1105 6,481 35- 640 - 3371 -1117 380 35- 640 - 3371 -1120 2,910 35- 640 - 3371 -1125 6,841 35- 640 - 3371 -1126 449 35- 640 - 3371 -3371 31,588 35- 640 - 3371 -3372 24,007 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATT ST: .� City Cle E) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: 2018 Virginia Sexual and Domestic Violence Victim Fund Grant Background: The Department of Criminal Justice Services of the Commonwealth of Virginia has awarded the Roanoke Police Department $31,588 in grant funding as part of the Virginia Sexual and Domestic Violence Victim Fund. There is no local match requirement. The Roanoke Police Department will use the award to partially fund its existing Sexual Violence Specialist position. The Sexual Violence Specialist was previously funded as a full -time employee position through a combination of general funds and grant funds in the absence of alternative grant funding sources. The 2018 Virginia Domestic Violence Victim Fund grant is not sufficient to fully cover the salary and benefits of a full time position. To maintain the position as a full time employee at current salary and benefit levels, the City of Roanoke will be required to provide an additional $24,007 in funding to the 2018 Virginia Domestic Violence Victim Fund grant. The Sexual Violence Specialist is an essential employee who provides services to the victims of sexual assault. The Sexual Violence Specialist investigates sexual violence offenses, ensures that victims receive support services throughout their case, and prepares cases for prosecution. Beyond the services that the employee provides in a grant funded capacity, the individual also serves as the Hispanic Outreach Coordinator for the Roanoke Police Department. The Hispanic Outreach Coordinator coordinates community events, assists in criminal investigations, and works to improve community relations. Recommended Action: Accept the 2018 Virginia Domestic Violence Victim Fund grant described above and authorize the Acting City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant fund for State grant funds of $31 ,588, transfer funding in the amount of $24,007 from the Transfer to Grant Fund account (01 -250- 9310 -9535) to provide local funding, and appropriate total funding of $55,595 for salary and benefits into accounts to be established by the Director of Finance in the Grant Fund. Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Barbara A. Dameron, Director of Finance Timothy S. Jones, Chief of Police Amelia C. Merchant, Director of Management and Budget 4 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2017. No. 4091.1- 08071.7. AN ORDINANCE to appropriate funding from the Electronic Summons System Court Fees revenues as enacted by the General Assembly in section 17.1 -279.1 of the Code of Virginia (1950), amending and reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Project Supplies Other Equipment Revenues Electronic Summons System Court Fees Electronic Summons System Interest 35- 640 - 3415 -3005 $ 7,000 35- 640 - 3415 -9015 60,000 35- 640 - 3415 -3415 66,619 35- 640 - 3415 -3416 381 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTE u'' 'T: \ City Clerk \. )� oF CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Appropriation of Electronic Summons Funds Background: The 2014 session of the General Assembly enacted section 17.1-279.1, Code of Virginia (1950), as amended, to authorize localities to collect an assessment on all traffic and criminal offenses to support the implementation and maintenance costs of electronic summons systems. The Council of the City of Roanoke adopted a $5.00 electronic summons assessment on traffic and criminal offenses that became effective on September 1, 2014. The assessment has been collected by the Clerk of the Court in which the action was filed, remitted to the Treasurer of the City of Roanoke and held by the Treasurer subject to appropriation by Council. As of July 10, 2017, the sum of approximately $67,516 has been collected since the last funding appropriation in June of 2016. The appropriation of these additional funds will be used solely to purchase software, hardware, and associated equipment for the implementation and maintenance of the electronic summons system. Electronic summons systems have the potential of improving efficiency by significantly reducing the time that officers remain on traffic stops, reducing the time that police support technicians spend entering data into the police records management system, and reducing the time the Clerk of the Court staff spend entering data from summons into the court information system. Additionally, electronic summons systems can reduce errors and provide an environmentally friendly alternative to paper creation and retention. The Roanoke Police Department is requesting the appropriation of $67,000 to be used to implement an electronic summons system. Recommended Action: Adopt the accompanying budget ordinance to appropriate funding in the amount of $60,000 for Other Equipment and $7,000 in project supplies from the Electronic Summons System Court Fees revenue account (35-640-3415- 341 5) and Electronic Summons System interest account (35- 640 - 3415 -3416) into a corresponding account in the Grant Fund. -- L "I'AL4LI - -- Sherman M. Stovall Acting City Manager Distribution: The Honorable Evelyn Powers, Roanoke City Treasurer Council Appointed Officers R. Brian Townsend, Assistant City Manager Barbara A. Dameron, Director of Finance Timothy S. Jones, Chief of Police Amelia C. Merchant, Director of Management and Budget ( i V, IN TI IE COUNCIL OF TI IF CITY OF ROANOKE. VIRGINIA The 7th day of August, 2017. No. 40912 - 080717. A RESOLUTION authorizing acceptance of certain funds from the Virginia Office of Emergency Medical Services, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City Manager is hereby authorized on behalf of the City to accept from the Virginia Office of Emergency Medical Services funds in the amount of $10,200 to offset the costof training for personnel that are currently certified as EMT- Intermediates that want to progress to become a Paramedic, as more particularly described in the letter of the City Manager to Council, dated August 7, 2017. 2. The City Manager is hereby authorized to accept, execute and file, on behalf of the City, any documents setting forth the conditions of such funding in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding. R -EMS reimbtioemenl. 8.7.17docda TEST: e— City Clerk. 3 2 y IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2017. No. 40913 - 080717. AN ORDINANCE appropriating funding from the Commonwealth of Virginia's Office of Emergency Medical Services to support paramedic training programs, amending and reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Training and Development 35 -520- 3719 -2044 $ 10,200 Revenues OEMS VDH Paramedic Course Grant FY17 35- 520- 3719 -3719 10,200 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. (i) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Office of Emergency Medical Services (EMS) Reimbursement Funds Background: Roanoke Fire -EMS provides training for personnel that are currently certified as EMT - Intermediates that want to progress to become a Paramedic. The Virginia Office of EMS provides reimbursement funding to the department to offset the cost of the certification. The Roanoke Fire -EMS Department runs over 23,000 EMS calls each year. It is imperative for our community to have trained paramedics and advanced life support (ALS) providers to run these calls to ensure the best pre - hospital care is given to our citizens, residents and visitors. Considerations: City Council action is needed to formally accept $10,200 from the Office of EMS. These funds will offset costs incurred by the Roanoke Fire -EMS Department for the EMT - Intermediate to Paramedic Program. Recommended Action: Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant Fund in the amount of $10,200 and appropriate funding in the same amount to an expenditure account to be established by the Director of Finance. - IL02 ✓_ ! ' u'A J - - -- Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers Barbara A. Dameron, Director of Finance IN TIIF COUNCIL OF I I If: CITY Oh ROANOKF, VIRGINIA The 7th day of August, 2017. No. 40914 - 080717. A RFSOLU IION accepting the Rescue Squad Assistance Fund grant made to the City by the Virginia Department of health, Office of Emergency Medical Services, and authorizing execution of any required documentation on behalf of the City. BE I RESOLVED by the Council ofthe City of Roanoke as follows: The City of Roanoke does hereby accept the Rescue Squad Assistance Fund grant made to the City by the Virginia Department of Health, Office of Emergency Medical Services, in the amount o' $95,344.50, with a local match of $95,344.50, making the total funding in the amount of $190,689.00, to be used to purchase a 2017 Dodge 3500 4x4 ambulance, as more particularly described in the City Council Agenda Report dated August 7, 2017, 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any necessary documents to accept the grant, in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. R- Rescue Squud All Rance Fund (RSAF) Gr t 8.7.17doc ATTEST: �^ ACitUMU:/ u IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2017. No. 40915- 080717. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant, amending and reordaining certain sections of the 2017 -2018 General Fund and Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 General Fund and Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Transfers to Grant Fund 01- 250- 9310 -9535 $ 95,345 Vehicular Equipment 01- 440 - 1262 -9010 (95,345) Grant Fund Appropriations Vehicular Equipment 35- 520 - 3720 -9010 190,689 Revenues RSAF Equipment FY18 — State 35 -520- 3720 -3720 95,344 RSAF Equipment FY18 — Local 35- 520 - 3720 -3721 95,345 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: �-- }tildw u eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Rescue Squad Assistance Fund (RSAF) Grant Acceptance Background: The Virginia Department of Health, Office of Emergency Medical Services, administers a Rescue Squad Assistance Fund (RSAF) grant program that is awarded twice annually. Roanoke Fire -EMS applied for this grant in order to purchase an ambulance for a total value of $190,689. On July 1, 2017 the State Office of Emergency Medical Services awarded Roanoke Fire -EMS a grant of $95,344.50 towards the purchase of a 2017 Dodge 3500 4x4 ambulance. This grant requires a match from the City of Roanoke in the amount of $95,344.50 which will be provided from fleet replacement funds. Considerations: City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish revenue estimates and appropriations to purchase the equipment and supplies in accordance with the provisions of this grant. Recommended Action: Accept the grant as described above and authorize the Acting City Manager to execute any required grant agreements or documents, such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant Fund for State funds in the amount of $95,344.50. Transfer funding in the amount of $95,344.50 from fleet replacement (account number 01 -440- 2642 -9010) to provide local match funding into accounts to be established in the Grant Fund by the Director of Finance. Sherman M. Stovall Acting City Manager Distribution: Council Appointed Officers Barbara A. Dameron, Director of Finance R. Brian Townsend, Asst. City Mgr. for Community Development Narissa1 Lnmv -M aIPH. FAAFP Scala HdeL Cammissiocn Gan R Bmsvv D'umvr P Scvu \tivscov David Bishop Roanoke Fire - Ems Department 713 Third Street Sw Roanoke, VA 24016 Dear Grant Administrator: CONIMOWEALTH of VIRGINIA Depaltlnent of Health Office of Emergence Medical Services 1041 Terluroloev Ruk Drive Glen Ageu. VA 23059 -4500 July 01, 2017 1- 800- 523.6019 (VA evil) 801 B889100(- v Offi aO 801 888 9120(rrui , Office) FANG SN- 371 -3108 The Office of Emergency Medical Services (GEMS) is pleased to announce that your agency has been awarded funding from the Financial Assistance for Emergency Medical Services Grant Program, known as the Rescue Squad Assistance Fund (RSAF). The attached Award Page itemizes the actual dollar value, quantity, funding level and item(s) your agency has been awarded under this program. The following documents can be completed and submitted via E -Gift: Memorandum of Agreement: Must be submitted by September 1, 2017. Instructions for Grant Reimbursement: All Items must be submitted in order to process your reimbursement. Equipment Status/Final Report Fonn: This form must be submitted sixty (60) days after the grant cycle deadline. If your agency has had special conditions placed on your grant award, any and all conditions must be met in order to receive reimbursement. Items awarded may be available by state contract, www.eva.virginia.gov, OEMS recommends your agency purchase under state contract if applicable. Any funding your agency receives through Return to Localities funding cannot be used as the matching share of Rescue Squad Assistance Fund grants or any grants offered using Four - For -Life funds. "Any funds received from Section 16.2- 694 by a non -stale agency cannot be used to match any other funds derived from Section 46.2 -691 by that same non - state agency ". All items awarded funding must be ordered from the vendor by September 1, 2017 invoices for all Items awarded funding must be submitted to OEMS by December 31, 2017. You must contact OEMS prior to the September 1, 2017 deadline if your agency has encountered difficulties in meeting these deadlines. If you have any questions, please contact Amanda Davis, OEMS Grant Program Manager at (804) 888 -9106, Amanda.Davis@vdh.virginia.gov or Linwood P. Pulling, Grant Specialist at (804) 888 -9105, Linwood .Pulling@vdh.virginia.gov or 1- 800 - 523 -6019 for additional grant information. Congratulations, Gary R. Brown, Director VDH" TNr ... .aw." . Office of Emergency Medical Services Consolidated Grant Program AWARD PAGE July 1, 2017 - June 30, 2018 Grant Period Agency Name: Roanoke Fire - Ems Department Grant Number: WV- CO7 106 -17 Item Type (Item) Status Fu Funnded ded 2017 Dodge 3500 4x4 FUNDED 1 Conditions: 1- Vehicle must be available for service 24 hours a day, 7 days a week. Funding % Level Amount Funded 50 / 50 $95,344.50 13- Acknowledgment must be provided on any printed material, equipment or vehicle as follows: "Funding was made possible by a grant from the Virginia Office of Emergency Medical Services, Virginia Department of Health." 28 -Must be compliant with submitting EMS data including the minimum dalaset prescribed technical format as required by Virginia Code 32.1- 116.1. 32- Agency must complete all vehicle information in the "manage vehicles" section of the VPHIB system, including all data elements within the vehicle information, station, purchase information, and vehicle status sections. If this vehicle is replacing another vehicle, the vehicle being replaced must be marked as "inactive" in the VPHIB system. 35-All ambulances must be compliant with Virginia Emergency Medical Services Regulations 12VAC5 -31- 810, Ground ambulance specifications. 36-All agencies using an ePCR systems will submit in real -time unless approved in writing by the GEMS. EMS data quality will not be assessed for 30 days after an EMS incident to allow resubmission of incomplete ePCRs. 37- Agencies using ImageTrend, ZOLL, or emsCharts EMS ePCR software products must submit EMS data to VPHIB via Web - services. Total: $95,344.50 Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 40916- 080717 amending and reordaining Chapter 14.1, Solid Waste Management, Article I, In General, of the Code of the City of Roanoke, (1979), as amended, by amending Section 14.1 -1, Definitions, to update the definition of Parcel. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 7, 2017; and is in full force and effect upon its passage. Siinc�erellyy,,,I, }.�,,,� (�� n St r �" ` T�"o1C�s' Stephanie M. Moon Rey olds, MMC City Clerk Enclosure c: The Honorable Brenda Hamilton, Clerk, Circuit Court Rick Kahl, Clerk, General District Court Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Sherman M. Stovall, Acting City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Barbara A. Dameron, Director of Finance Robert Bengtson, Director of Public Works Jeffrey Powell, Solid Waste Manager CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone (540)853 -2541 F"t: (540)853 -1145 STFI'1 I AN I E M. MOON REYNOLDS, MM( E -nmil: rE,k(w1oanoke1n.1ry (' EC ELM F. M(' COY ('it) Clerk Depnly ('ily Ckrk CE('ELIA T. W EBB, CMC' August 8, 2017 Assislunt Depnly City Clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 40916- 080717 amending and reordaining Chapter 14.1, Solid Waste Management, Article I, In General, of the Code of the City of Roanoke, (1979), as amended, by amending Section 14.1 -1, Definitions, to update the definition of Parcel. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 7, 2017; and is in full force and effect upon its passage. Siinc�erellyy,,,I, }.�,,,� (�� n St r �" ` T�"o1C�s' Stephanie M. Moon Rey olds, MMC City Clerk Enclosure c: The Honorable Brenda Hamilton, Clerk, Circuit Court Rick Kahl, Clerk, General District Court Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Sherman M. Stovall, Acting City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Barbara A. Dameron, Director of Finance Robert Bengtson, Director of Public Works Jeffrey Powell, Solid Waste Manager IN l'IIIf t'OHN('IL Of'I'IIE('I'I'Y OI, ROANOhIi, VIRGINIA 'I'hc 7[h day of Aupuet, 7,011. No, 4(7916 - 08(1717. AN ORDINANCE amending and rcndaining Chapter 14.1, Solid Waste Management, Article I, In General, of the Code of dsc City of Roanokc, (1979), as amended, by amending Section 14.1 -I, Definitions, to update the definition of Parccl; providing for an effective date, and dispensing with (he second reading of this ordinance by title. BE I'1 ORDAINED by the Council oftire City of Roanoke that Chapter 14. 1, Solid Waste Management, Article 1, In General, Code of the City of Roanoke (1979), as amended, is hereby amended and rcordaincd to read and provide as follows: Sec. 14.1 -1. Definitions. Parcel means_ c >ccpt as provided iu scclii ai I I 1 -S of flu, chaplet, any real estate identified by a City of Roanoke official tax number and includes the adjoining public right- of-way which is between the property line of the real estate which is identified by a City of Roanoke official tax number and the curb or the improved portion of a street. Such term shall not include any real estate lying in an RA, Residential- Agiieullural District, as defined elsewhere in this Code. 2. This ordinance shall be in full force and effect upon its passage. 3. Pursuant to § 12 of the Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: - t AL City Clerk. �� /� aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Amendment to Section 14.1, Solid Waste Management, of the City Code Background: On May 15, 2017, City Council adopted Ordinance No. 4081 6 - 051 51 7 that amended Chapter 14.1, Solid Waste Management. Code of the City of Roanoke (1979), as amended, to allow for the implementation of a solid waste collection fee. Specifically, City Council amended Section 14.1 -5 to allow for the imposition of the fee upon each parcel within the City that receives any solid waste collection services. Section 14.1 -5 defined the term "parcel' to mean "a parcel of real estate identified by the city with an Official Tax Map Number." Section 14.1 -1 also defines the term "parcel' in a different manner for all purposes under Chapter 14.1. This issue was discussed at the time Council considered adoption of the amendments to Section 14.1 -5. The City Attorney advised City Council that City administration would present an amendment to clarify the use of the term "parcel' in the event that the amendments were adopted. Recommended Action: Based on the foregoing, City Council adopt the proposed ordinance to amend the definition of "parcel' as set forth in Section 14.1 -1 of City Code in order to clarify the use of the term "parcel' within Chapter 14.1 . _GIrLm- nA/l!L__ Shermaann M. _ Sto algal Acting City Manager Distribution: Council Appointed Officers Brian Townsend, Asst. City Mgr. for Community Development Barbara A. Dameron, Director of Finance Robert Bengtson, Director of Public Works Jeffrey Powell, Solid Waste Manager Steven J. Talevi, Assistant City Attorney IN '11 LE COUNCIL OF TI IF CITY OF ROANOKF:, VIRGINIA The 7th day of August, 2017. No. 40917 - 080717. A RESOLUTION authorizing the acceptance of the FY 2018 Virginia Department of Transportation (V DOT) Primary Extension funding for the paving of Elm Avenue, S.W. (Route 221) from Main Street, S.W. to Jefferson Street, S.W., Roanoke, Virginia, and for the paving of Peters Creek Road, N.W. (Route 1 17) from Thirlane Road, N.W. to Woodhaven Road, N.W., Roanoke, Virginia; authorizing the City Manager to execute a Standard Project Administration Agreement and Appendix A documents with V DOT; and authorizing the City Manager to provide any additional information, execute any necessary additional documents, and to take any necessary actions to obtain, accept, receive, implement, use, and administer the above mentioned funds. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the FY 2018 VDO'f Primary Extension funding in the amount of $210,000, which requires no local match, for the paving of Elm Avenue, S.W. (Route 221) from Main Street, S.W. to Jefferson Street, S.W., Roanoke, Virginia, and funding in the amount of $540,000, which requires no local match, for the paving of Peters Creek Road, N.W. (Route 1 17) from Thirlane Road, N.W. to Woodhaven Road, N.W., Roanoke, Virginia, all as more particularly set forth in the City Council Agenda Report dated August 7, 2017. 2. The City Manager is hereby authorized to execute a Standard Project Administration Agreement and Appendix A documents for the paving of Elm Avenue, S.W. (Route 221) from Main Street, S. W. to Jefferson Street, S.W., Roanoke, Virginia, and for the paving of Peters Creek Road, R -VDO'I I) lnary Exulnsion landing- fy20I8 (8 -7 -17) 1 N.W. (Route 117) from Thirlane Road, N.W. to Woodhaven Road, N.W., Roanoke, Virginia, with VDO "t, in a form substantially similar to the one attached to the City Council Agenda Report referred to above, and any other documents necessary to accept the above mentioned fonds, such documents to be approved as to form by the City Attorney. 3. The City Manager is further authorised to provide any additional information, to execute any necessary additional documents, and to take any necessary actions in order to obtain, accept, receive, implement, use, and administer the VDOT funds mentioned above, any such additional documents to be approved as to form by the City Anon ney. A. the City of Roanoke hereby agrees to commit to its share of the total cost for preliminary engineering, (fight -of -way and construction oftheprojects in accordance with the project financial documents. ATTEST: -A��n. a_t" City Clerk. R -VDO I PI n,ao Lwenston funding- fyt018 (8 -7-17) 2 X1�J IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2017. No. 40918- 080717. AN ORDINANCE to appropriate funding from the Virginia Department of Transportation for Capital Street Paving projects, amending and reordaining certain sections of the 2017 -2018 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Capital Projects Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Capital Proiects Fund Appropriations Appropriated from State Grant Funds 08 -530- 9226 -9007 $ 750,000 Revenues VDOT — Capital Street Paving FY18 08 -530- 9226 -9226 750,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: I�A �h u /� / City Clerk. eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Acceptance of FY 2018 VDOT Funding - Authorization and Appropriation of Funds Background In 2014, the General Assembly passed legislation providing that State primary routes maintained by municipalities can receive a portion of the reconstruction and paving allocations previously only distributed to Interstates and state - maintained primary roads. Considerations The City of Roanoke applied for funds through this program and has been awarded $210,000 for the paving of Elm Avenue (Route 22 1) from Main Street to Jefferson Street and $540,000 for the paving of Peters Creek Road (Route 117) from Thirlane Road to Woodhaven Road. Recommended Action: Accept VDOT's award of funds for paving in the total amount of $750,000. Authorize the City Manager to execute the project administration agreement and appendices and to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such funds as referred to above. Adopt the accompanying Budget Ordinance to establish revenue estimates for the primary extension funds in the amounts of $210,000 and $540,000 for each of the respective streets and appropriate funding in the same amounts to new expenditure accounts for capital street paving to be established by the Director of Finance. Commit to funding the city's local share of preliminary engineering, right of way, and construction (as applicable) of the project under agreement with the Virginia Department of Transportation in accordance with the project financial documents. 9 Sherman M. Stov II Acting City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Barbara A. Dameron, Director of Finance Mark D. Jamison, P.E., PTOE, Transportation Division Manager IN'PHE COUNCIL OF THP, CITY OF ROANOKE, VIRGINIA The 7th day of August, 2017. No. 40919 - 080717. A RESOLUTION accepting the Virginia Department of Transportation's (VDO "I) award to the City in the total amount of $1,470,000 for FYI Transportation Revenue Sharing Program for two (2) separate projects; and authorizing the City Manager to take certain other actions in connection with the above matter and project. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City of Roanoke hereby accepts the VDOT award in the total amount of $1,470,000 for the FYI Transportation Revenue Sharing Program, for two (2) separate projects, with a $1,470,000 local match required from the City, which projects are for street improvements, all as more fully set forth in the City Council Agenda Report dated August 7, 2017. 2. City Council hereby authorizes the City Manager to execute VDOT Appendix A documents similar to the ones attached to the above mentioned Agenda Report, with such documents to be approved as to form by the City Attorney. 3. The City Manager is hereby authorized to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such funds in the total amount of $1,470,000 from VDOT, for the above mentioned projects, with any such documents to be approved as to form by the City Attorney. ATTEST: r' City Clerk. 00 R ACept VDO'r f d,-FY 19 Tt2nYp.Au,i n Revenue Sh ,,, Program (8 -7 -17) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2017. No. 40920- 080717. AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Revenue Sharing Program to the Colonial Avenue Improvement project, amending and reordaining certain sections of the 2017 -2018 Capital Projects Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Capital Projects Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Capital Pro acts Fund Appropriations Appropriated from State Grant Funds 08- 530 - 9458 -9007 $ 750,000 Revenues VDOT — Colonial Ave Improvement 08- 530 - 9458 -9458 750,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Y�. City Clek" glo =RoNbt CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Acceptance of FYI Virginia Department of Transportation (VDOT) Revenue Sharing Program Award, Authorization to Execute VDOT Documents, and Appropriation of Funds Background: On November 7, 2016, City Council authorized the City Manager to submit an application to VDOT for FY18 Transportation Revenue Sharing Program funds in the total amount of $10,000,000, which required a City match of $10,000,000. Funds were requested for the following projects: 1 . 10" Street Improvements (New Construction) - $720,000. 2. Citywide Storm Drain Improvements - $2,930,000. 3. Tinker Creek Greenway Improvements from Orange Avenue to Mason Mill Road - $2,100,000. 4. Citywide Streetscape Improvements - $500,000. 5. Roanoke River Greenway Bridge the Gap - $1,500,000. 6. Citywide Curb, Gutter, and Sidewalk (New Construction) - $1,500,000. 7. Colonial Avenue Improvements - $750,000. Considerations: City staff has been notified that VDOT has awarded the City a total of $1,470,000 from the FYI Transportation Revenue Sharing Program. Per the City's Programmatic Project Administration Agreement with VDOT for Revenue Sharing Projects, dated September 9, 2013 and the Extension Addendum for Revenue Sharing Projects dated May 31, 2016 (which is valid until June 30, 2019), the City is required to match the amount of $1,470,000. VDOT has awarded Revenue Sharing funds for only two (2) of the seven (7) projects identified above and as set forth below. 10'h Street Road Improvements - $720,000. City match funding in the amount of $20,000 is available in the project account from the 2017 appropriation of bond funds and $700,000 being provided from the FY •� 2018 capital project funds for Street Improvements through the planned issuance of bonds. Because the 10" Street project is being administered by VDOT, the FY18 Revenue Sharing funds do not need to be appropriated into a city account. VDOT will bill the city for the matching funds only. 2. Colonial Avenue Improvements - $750.000. City match funding in the amount of $750,000 is available in the project account from the 2017 appropriation of bond funds. This Council Report is requesting acceptance, authorization, and appropriation of Revenue Sharing funds in the amount of $1,470,000 for the projects identified above. Recommended Action Accept VDOT's award of FYI Revenue Sharing Program funds in the amount of $1,470,000 for the two projects identified above, with the City providing local matching funds in the amount of $1,470,000. Authorize the Acting City Manager to execute the VDOT Appendix A documents similar to the ones attached to this report dated August 7, 2017. Such documents shall be in a form approved by the City Attorney. Authorize the Acting City Manager to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to obtain, accept, implement, administer, and use such funds in the amount of $1,470,000 in Revenue Sharing Program Funds. Adopt the accompanying Budget Ordinance to increase the revenue estimate for the $750,000 in FYI Revenue Sharing funds and appropriate funding in the same amount to expenditure account 08 -530 -9458, Colonial Avenue Improvements. c 41 — Sherman M. . St St vall Acting City Manager Attachment Distribution: Council Appointed Officers Barbara A. Dameron, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Luke E. Pugh, P.E., City Engineer Mark D. Jamison, P.E., PTOE, Transportation Division Manager Agreement and Appendix A General Instructions concurrence received from LAD prior to obtaining locality signatures The following items are required prior to submission of the "complete" package to LAD for execution. The Agreement Transmittal Memorandum is complete and includes - a) Approved RIA (unless program exempt) b) Locality Resolution (project specific fund commitment and signatory authority) c) Project is fully funded and all funds included in Live SYP or exception has been granted (which is included in package) d) A copy of the Live SYP e) Live SYP and App A allocations and estimates match f) Scoping date bullet included on App A g) Agreement and Appendices are properly formatted (see below) 2) Signing and Dating - a) Agreement must NOT be dated on first page, Commissioner will provide date in the first sentence upon his execution b) All three originals of the Agreement and appendices are signed and dated in the appropriate areas c) Agreement includes latest DAG approval date d) Agreement is signed by the authorized locality individual per the included signatory authority e) Agreement is signed by locality first, VDOT second f) Locality signature date occurs after the date of their resolution Document and Formatting - a) Three paper originals of the agreement and all appendices b) Agreement originals are printed "single- sided" c) App A financials reviewed for accuracy d) App A Bullets are appropriate for project and fund types) e) App A Bullets referencing expenditure dates are not past due f) App A Bullets do NOT include blank lines or fields g) App A Bullets use consistent font and font size h) App A does NOT include hand - written notes or sinke- throughs Instructions - This Excel based Appendix A includes several tabs that are to be used as indicated below. Spreadsheet Tab: This tab is the main Appendix A page that is printed and submitted with the agreement. The finance sections include both data entry cells (numerical value) as well as formula driven cells. The formula driven cells are generally to be used as -is and should not be overwritten with a numerical data value. Applicable bullets are included in the "Program and project specific funding requirements" section at the bottom of the sheet. General project information is located at the top of the sheet. Standard Bullets Tab: Contains bullets commonly used on most Appendix A's. Includes federal fund expenditure bullets for CMAO, RSTP, HSIP federal fund types. Includes funding related bullets for other funding types as well as VDOT administered projects, Urban Bullets Tab: Contains bullets that are to be included on Urban Program projects and VDOT administered Urban Projects. Select the applicable bullets from the available list. Use in conjunction with the applicable Standard Bullets as appropriate. TAP & SRTS Bullets Tab: Contains bullets that are to be included on Transportation Alternatives Program projects. Select the applicable Transportation Alternatives Program bullets from the available list. A SRTS bullet is also available on this tab and is to be used on SRTS projects. Use in conjunction with the applicable Standard Bullets as appropriate. Revenue Sharing Bullets Tab: Contains bullets that are to be included on Revenue Sharing Program projects. Select the applicable Revenue Sharing Program bullets from the available list. Use in conjunction with the applicable Standard Bullets as appropriate. Access Bullets Tab: Contains bullets that are to be included on Access Program projects. Select the applicable Access Program bullets from the available list. Use in conjunction with the applicable Standard Bullets as appropriate. Smart Scale (HB2) Bullets Tab: Contains bullets that are to be included on Smart Scale (HB2) funded projects. Use in conjunction with the applicable Standard Bullets as appropriate. Revised June 15, 2016 Date . erzsrzan VVNVI At o2. Tl-m PV a Ve ape, -1lq q Vatl III IN IN all. re III R1Vb- IV— - IV j It VIVO. PE I PE woo ON j11 TIlthl to I It 11 NOM 1 11 ON I Ve al I I Tl-m PV a Ve ape, -1lq q stared. Bulled (or Agreemenla (copy a paste AN neceeeary) >u..rn..naennlraX,nml,«,.X p,y.nu. Mnlw.aaaMenal manaal —ONO aMa. . Tnia aboard Nall ce Arm .lMeant In acmtea he wnn DDETa Lrcelry Abrea rtNad Pmlecis Manual Nat R a odap ng bare Pw and M.". Ad. Abed ananpe her and a PeR v wilt N aaapiny data Ma Men No. • In aOOI wN Onager 131 ] 19mpmp Promm Repawmenbl IF the -AP Mensal, Ne laulny,ball complete prole d supmq on or before that.) > yu, —.. Teed fun. nr label MertN. —a- At bOal Ned, I an th, pperafty It... baby orn-ily no—rdarl by In, III annenhyre a load Or do—I Phrea,bon "Ad". LM 01. a"p"ed, The pl— ewrd.d aM leder. -al catgamnn.11I and Au Orally Pmprem rymnol Three. These tare, meal M MaNOI adho, Ix month, of allaralon and apmded eah., D$ months a me ouiq'Ib" . Try, Arafat A faNed mN leMI Ragmn l samre rlarepon.eor Pmere.l FI fbnea These Tandy maame ob ieatad nom 12 MI of amcarion and attended III b months 0 me is PORE isIntel nth NNIto Nlgnv., sal., lmpmnmem Pgram ITI lads .a.In,,NAP, M Obligated vm.n a month of elhator eye e. naM mminMmonme of me hgroallon >a.lmw..e.mbrlls.tar III aendwaremd and Labmy handed prm..b, R.neat, snanho pnJaer.. I, NO1..b. beef rnn.: . von. n.1 MINE s bodar NbdANl m. Aram tar le Woi.c1 .. a feat.) Door ma III leabr amnmv nom 11.lnmllly for the be m (let., rM Lmnrv,n.I. rcmearx me Depart.. N rend-rd Aan oeem.Ymenta I—A of sherd, III onda, . meINot gnat m.n. bleat pavmema M DIn7 11 fmlm.. s P.r mnnml9 earn III encamp of the N.Nnal. I. tar Door mmmlanr.e NPI rn . lorm, b aloo da. ncXm: . rn. Louorv.'I .ngn fe-No or me tryst M a..rtd by the LrwAry aabaetaam to vmlbct mmatbtm nNort.vprv.bt a Me DaNnm.m. the III inh—lody sere. >ev labor or th,SII m.tto ma.b mbmaml bent pnnaaty rrnO- NAv.., my nmd by the bepennIND >UWbr.Ilpgwb Nrtanslm tun. xiM lnNlplw.cuumpulaXav p... rnnaprmmn AXam..0 And A-- Rngnm.f: cnq of anye IN, mete In NPARy of liallwtionl an reed W Me DEPART. ENT pumaanl to the DE PATTMENT a wnenl Ned, No pmtnd Ina m admmtebabon of the ^den spaN'e pmgmm mane• /pai.l MIT. bole 1 W pament by the LOCALITY. Specialized Urban Bullets for Agreements (copy & pasts as necessary) purr¢ /oraN urban Construction hatiande hisi Prapram pmjens: • The pmleet will be rapha udea and maintained in a¢ornance with MOT's Urban Manual and then Can slmclion Ingfurve Program Pamimstate n Guide itself br MOT institutional beady runE pm /ec : .Tnlaisalimdedbandspropid The Ircaliryanal) be responsible for any aderonal funding in papers ofs Utappirable) ,The loosely will ba billed Me loeelity share above after the prni after Me palest evening phase for Me estimated PE and RW ¢Data. The billing will be rn thed to Include P.e Construction estimate beginning al the awand dale. Rapplirable) aU$wMrMoradminlmf pm�bonaballymmnYmafacilby: . The mcalitr e+n wntinue to operate and measure the broaty as mmweed should the design features of the pmleet be anered by Me Lowelf subsequent to reproof canplebw McMur approval of the Defraud a s, Me lawasty mlreaMly agrees. by eaeaton of this egreemenl, to make restitution. either originally ormonaranlr as reoulred brae oepehmeart Specialized Federal -Aid Bullets for Agreements (copy & paste as necessary) >Use on Transportation Alternatives program funded projects: - Eligible VDOT project expenses will be recovered as follows'. 80% will be deducted from the federal allocation and 20% will be deducted from reimbursement requests. • The DEPARTMENT will conduct all environmental studies necessary to complete an environmental document in compliance with the National Environmental Policy Ad. The LOCALITY is responsible for implementing any environmental commitments from the environmental document In addition, the LOCALITY is responsible for obtaining any water quality permits and conducting any required hazardous materials due diligence efforts. VDOT's estimated cost for the environmental document and studies will be provided to the locality and deducted from the project funds. • For Transportation Alternatives projects, the LOCALITY shall maintain the project or have it maintained in a manner satisfactory to the Department for its useful life and make ample provisions each year for such maintenance unless otherwise agreed to by the DEPARTMENT. Failure to do so, or the sale of a TAP funded improvement prior to the expectations as identified in the TAP Guide, may require repayment of federal funds. >lfpossible, expand on specific items that can be identified as ineligible and non - reimbursable: Any ineligible items identified throughout project development will not be reimbursable. >Other Federal Bullets available for App A: Specialized Revenue Sharing Program Bullets for Agreements (copy & paste as necessary) >Use on Revenue Sharing program funded projects • Revenue Shadng Program funds are not available until July 1 of the fiscal year in which they are allocated • Revenue Sharing Program funds, as indicated in the Project Financing section, were approved in the following fiscal years : Cl FVkk - $1hW ($1t#N locality match and $W VDOT match) >To be used on new or revised Appendix As where no other circumstances apply: . In accordance with §33.2 -357 of the Code of Virginia this project must be initiated and at least a portion of the revenue sharing funds expended within one year of allocation. If not initiated by July 1, 20m, the project maybe subject to de- allocation" >To be used on a mulb'- funded project where ITS funds have not yet been used: • This project has Revenue Sharing Program allocations. Per §33 2 -357 the project must progress in order to prevent these funds from being de- allocated" >To be used when older funds are being transferred This projects utilizes Revenue Sharing Program funds which according to §332 -357 of the Code of Virginia should have already been expended. These funds were transferred to this project in order to accelerate it. Work shall commence within 30 days of execution of this agreement, with project construction beginning no later than (3 months after current ad date shown in pool) or these funds may be subject to de- allocation" >To be used on all RS projects part of a Programmatic Agreement. a This project is pan of a Programmatic Project Administrative Agreement for Revenue Sharing Projects. Any revision to this Appendix A will also require a revision to the Appendix B that is part of the agreement" Specialized Access Bullets for Agreements (copy & paste as necessary) ,To be used for all Access Program Projects: • This project shall be administered in accordance with VDOT's Locally Administered Projects Manual and [enter name of relevant Access road program guide]. . Project work conducted or services contracted prior to [date of CTB approval] will not be eligible for reimbursement from the [relevant Access road program[ allocation. • All right -of -way, environmental assessments (other than SERP, if applicable) and remaciation, and utility adjustments shall be provided at no cost to VDOT. >For projects with state matching allocation (requiring provision or locality match but actual matching funds are not received hi the locality): . The LOCALITY shall provide up to [Program required $match] in matching funds, as necessary, to fulfill project funding obligations. The LOCALITY has opted to retain the required matching funds and expenditure of these matching funds shall be documented by the DEPARTMENT at such time as the maximum [Program's maximum unmatched allocation $amount] unmatched [relevant Access mad program] funding has been exceeded or expended. . Pursuant to the provisions of paragraph item [ #] of the Commonwealth Transportation Board's (CTB) resolution dated [mmldd /yyyy] approving the allocation from the [name of relevant Access program] Fund, the LOCALITY will provide for the required matching funds, up to [$ amount]. . Project posts, eligible for reimbursement under to the DEPARTMENT's current policy and procedure in administration of the [Access Program] shall be satisfactorily documented by the DEPARTMENT prior to processing reimbursement to the LOCALITY. >For Economic Development Access (EDA) projects: • Pursuant to the provisions of paragraph item [ #] of the Commonwealth Transportation Boards (CTB) resolution dated [mm/dd/yyyy] approving the allocation from the Economic Development, Airport and Rail Access Fund, the LOCALITY will provide sufficient documentation of capital outlay or acceptable surety to the DEPARTMENT; and the balance of the utilized allocation not justified by eligible capital outlay will be returned to VDOT and the Economic Development, Airport and Rail Access Funtl. This surety may be released or reduced accordingly at an earlier date upon provision of documentation of eligible capital outlay by a qualified establishment, or establishments', Specialized Smart Scale (House Bill 2) Bullets for Agreements (copy & paste as necessary) >Use on locally admin6tered projects that include smart scale (14112) funds: • Project estimate, schedule and commitment to funding are subject to the requirements established in the Commonwealth Transportation Board Policy and Guidelines for Implementation of a Project Prioritization Process, Code of Virginia, and VDOT's Instructional and Informational Memorandums. • This project shall be initiated and at least a portion of the programmed funds expended within one year of the budgeted year of allocation or funding may be subject to reprogramming to other projects selected through the prioritization process. In the event the Project is not advanced to the next phase of construction when requested by the Commonwealth Transportation Board, the locality or metropolitan planning organization may be required, pursuant to § 33 2 -214 of the Code of Virginia, to reimburse the Department for all state and federal funds expended on the project. • This project has been selected through the Smart Scale (1-1132) application and selection process and will remain in the SYIP as a funding priority unless certain conditions set forth in the Commonwealth Transportation Board Policy and Guidelines for Implementation of a Project Prioritization Process arise. Pursuant to the Commonwealth Transportation Board Policy and Guidelines for Implementation of a Project Prioritization Process and HB2 Implementation Policy Guide, Section 5.3, this project will be re-scored and/or the funding decision re- evaluated if any of the following conditions apply. a change in the scope, an estimate increase prior to contract advertisement or award, or a significant reduction in the locally /regionally leveraged funds. Applications may not be submitted in a subsequent annual HB2 prioritization cycle to account for a cast increase on a previously prioritized project. Pm en Crol.alq Relnjbuf amtlnt o avme M"Is Pnase Ioo d.—.rd es lyre ("I.— lam Jmp mcalxvanmlrelon Local Snare Amoum Th I., — gmoenl aewno J Ior EUnES Type n e orc) a1.. a En !nee In 51 ]5)899 11 E63BeA Svc 0 i Ea $51696 .,IL6W E 139913 Pl,lo of We 8 Thads 5]181]08 300% i M903a 3 1413ol EO 3 8]481 ]OB 569.8% 3 1.41341 ComtrvMlm 110.)96.923 VrBan 200% 3315956 i ],1. Wealem VA Werer POlnon 503381 'V1e it Seaermenl 109Wvh 503381 6 - - - -- ]360.¢8 PEP 316894 "WWIy Oellemwm 200x 5338 6— - - -- i1 a0 SJ990W Po% W 3 E30e00W -In Shar 11 )30 I I loo Sodhon 0elow 1W�Wx ue s T s 11.]3 1aI Cx 114 117 $193]413 malod Cml 1121]] 066 82615]01 i 10.W4.00 Tonal Maximum RtlmOU nennnl /Pa man[b Lanll to V0OT 12,SAI 101 Total Maximum RelmbumMandb VOOT To Local! Lesa Local Sllan and ST., Ea enditurea - Parsed hass, Rev. n Aggngab Local Urban Revenue Shos ng Sharing Ad I Alloctliona U a n Match Bonds BNtermeni Stine add Match Local Funds A. B.CeO.E $1]612100 8924337 $J99, 000 5100 205 E1 ]20000 Sl ]20,W0 $10]0 3224]]009 Is din W Lxmnb *o1e14- EIrIE, l" 11 11 Ell r a P r onn 'c w deers 5 J i 11 1 T1 _ ca I TE)rh 11 1lhEe rC IsY : 1$ 56 CO 101 aIof58l • UO,iy Beeermenlle 62% or SSA 391 OO Billed under SEoaml.l ➢Miry Agreement eale0 0126Y1016 To dI ul, • V q ilALF L . _l Ell + 5 691 :1 • 9 Funded poNOn is 99% or5$55S 3llery Lty Funtled ponlon is 2% or Y33Z 08 [6111ed sooner aepeale Ull llry/preemenl Velee 112 0S. 0121 ne all W amuse en r wi I.T. . rya AppmpNb GUlBe or Manual) MeT a vMee aM rmiovs y Nebel A,pa has to BOeleellaramounO no lauGry lortMa pmlecl as el 6428I2017 (avlel WT has rewrvN 6AM 2017 (done, wliry Mm maaupuel yymanb to YNT obllawe: 'Ido nm9 of I. pm)ee hod,rc phase tame e9?meed P Wwsls Tne billings now being ae11m1sh 1. r. ne mneeon eal�mam beets of 11. d tual award end Ne end -ume peymenl of Feve.us charm, ..I Malcn m wnea.a Pm,ea Fln.mm19 senlePw r0 , pp eved m ma mM1evAng gout 0111. FYt] ei] 1000101511, Oro. W3 mullryTmncn andelt 0000001.7 no,rl 9 E14400001A200001wITy memo o ne S]300W VWT mmM) WT Food -9amnp Program Mond,-11 sT te. !drossy end paymeM IT $1,7ID,WO of Os laC.Lff a penion of ins Fewnw 9lbnng ameunl son. aaeoNfon IT • Lbsapmjecl n.. Revenue Snaneg Inn nm.horatons 1.,§11335]tne pr. —must prr l e pmm to p— o. lees. tunda g.m bang de -a lll . antedbnmg ds IDs Loralt, dhool I, p oMMe mr aay addM1loaa Wnding In —csof $19,0iSEB (if applldhbil) • Tobl pla)eet tlloutiom: Sg3.aT,OS6 • VWT nos b9l�Wasmm VA WabrAUtOOrey 5 91 ➢0 3 011 ]12016 It . vooT raw MU Z' Rpanae a 9'n,rzg16 Tnls ag.rs —I. mnmee.nd made on.Inmal ad.mmeM to Ion. e.cum.m nv Ind Panles re ml..d reemem Amn.m:d mranlY Ofna.l and done Jay Guy Program Manger Types phonon name m I ... e agnma Tyc.d I...... nam..I pabon s,g ^mg Airport Access Urban manual ARRA Revenue Sharing Manual Enhancement Manual Betterment CMAQ Locally Administered Projects Manual Economic Development Access Enhancement Federal BR Funds Federal Demo Funds Federal Formula HSIP NIA Local Match 20.205 Local Funds Minimum Guarentee Equity Bonus NHS PTF Public Lands Recreational Access Residue Parcel Revenue Sharing RSTP Secondary Scenic Byways State Funds TEA 21 High Priority Urban Other 7 IN 'fH8 COUNCIL OF "hHE CITY OF ROANOKF„ VIRGINIA The 7th day of August, 2017. No. 40921- 080717. AN ORDINANCE, providing for the acquisition of real property rights needed by the City in connection with the Bosworth Drive Improvement Project ( "Project "); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: The City wants and needs certain real property rights, to include permanent easements of variable length and width, temporary easements, right of way interests in fee simple, and such other real property interests as needed, as set forth in the City Council Agenda Report dated August 7, 2017, for the Project, located between 3839 Bosworth Drive, S.W., Roanoke, Virginia and Darwin Road, S.W., Roanoke, Virginia, and surrounding streets. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above mentioned City Council Agenda Report, and any other real property interests needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcel(s), and such other real property interests needed for the Project, for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the 4Amh.,,ze e,uis or,., rigMS- aosvarth Dove Improvemem P,w (8 -7 -17) Project's account for such purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real properly interest conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST. �=1 }� —,-j- �n O- Authorize acgnls of prop righo- Bosworth Drive Impmvemart Project (8 -7 -17) � D City Clerk. �i of CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: August 7, 2017 Subject: Bosworth Drive Improvement Project - Acquisition of Real Property Rights Background: The area of Bosworth Drive between 3839 Bosworth Drive and Darwin Road lacks an adequate stormwater conveyance network and properties are experiencing significant damage from stormwater runoff and soil erosion. As a result of evaluating the options to address the issues for this neighborhood, it was determined that a cost effective and suitable solution would include construction of curb and gutter combined with drainage improvements. This project is funded by the City's annual curb and gutter capital program. The City will need to acquire real property rights in order to construct, operate, and maintain the proposed right of way improvements. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the Bosworth Drive Improvement Project. The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design details. Funding for acquisition of the real property rights is available in the project account: 08 -530 -9495 - Citywide Curb, Gutter, and Sidewalk. Tax map Address Owner Parcel Number 1171201 310 Darwin Rd., S.W. Michael E. Levan Revocable Trust Ann S. Levan Revocable Trust 1171202 3803 Bosworth Dr., S.W. Orran 0. Hansbar er 1 171203 3819 Bosworth Dr., S.W. Jack L. and Valeta S. Pittman 1171204 3835 Bosworth Dr., S.W. Matthew B. Emerson Carley Anne Benham Emerson Recommended Action: Authorize the acquisition of real property rights needed to construct the proposed Bosworth Drive Improvement Project by negotiation and execution of the appropriate acquisition documents by the Acting City Manager, such documents to be approved as to form by the City Attorney. --- 6f.U� 11L--- Sherman M. Eva Acting City Manager Distribution: Council Appointed Officers Robert K. Bengtson, P.E., Director of Public Works Luke Pugh, P.E., City Engineer Dwayne D'Ardenne, Stormwater Manager Cassandra L. Turner, Economic Development Specialist Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 40922 - 080717 amending and reordaining Section 22.3 -42, ESRS definitions, Chapter 22.3, Pensions and Retirement, Article VII, Determination of Benefits, Division 1, ESRS, Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 7, 2017; and is in full force and effect upon its passage. Sincerely, f Stephanie M. Moon Reynolds, t MC City Clerk Enclosure c: The Honorable Brenda Hamilton, Clerk, Circuit Court Rick Kahl, Clerk, General District Court Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Sherman M. Stovall, Acting City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Andrea F. Trent, Assistant Director of Finance Michele Vineyard, Director of Human Resources Timothy S. Jones, Chief of Police H. David Hoback, Chief of Fire and Emergency Medical Services �" rT CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Rouen 456 _ Roanoke, Virginia 14011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 STF.PIIANIF, M. MOON REYNOLDS, MMC E -mail: clerk(n.roenokeva.Rov CECELIA F. MC'C'OV City Clerk Deputy City Clerk August 8, 2017 9 CECELIAT. WEBB,CMC Assistant Depnly City Clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 40922 - 080717 amending and reordaining Section 22.3 -42, ESRS definitions, Chapter 22.3, Pensions and Retirement, Article VII, Determination of Benefits, Division 1, ESRS, Code of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, August 7, 2017; and is in full force and effect upon its passage. Sincerely, f Stephanie M. Moon Reynolds, t MC City Clerk Enclosure c: The Honorable Brenda Hamilton, Clerk, Circuit Court Rick Kahl, Clerk, General District Court Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Sherman M. Stovall, Acting City Manager Daniel J. Callaghan, City Attorney Barbara A. Dameron, Director of Finance R. Brian Townsend, Assistant City Manager for Community Development Andrea F. Trent, Assistant Director of Finance Michele Vineyard, Director of Human Resources Timothy S. Jones, Chief of Police H. David Hoback, Chief of Fire and Emergency Medical Services i IN FIIFCOI INCIk OF 111k CITY01, ROANOKF VIRGINIA The 70h day of August, 2017. No, 40922- 080717. AN ORDINAN(T amending and rcordaining Section 22.3 -42, F.SRS definitions, Chapter 22.3, Pensions and Retirement Article VII, Determination of Benefits, Division 1, ESS Code of the City of Roanoke (1979), as amended; providing for an effective date; and dispensing with the second reading of this ordinance by title. BF. IT ORDAINED by the Council of the City of Roanoke as follows: Chapter 22.3, Pensions and Retirement, of the Code of the City of Roanoke (1979), as amended, is amended and reordained to read and provide as follows: See. 22.3 -42. ESRS definitions. Average final compensation (as used for purposes of determining retirement allowances under this division) shall mean the average annual earnable compensation, as defined by section 22.3 -2, of a member during the thirty -six (36) consecutive months during which the member has creditable service yielding the highest such average prior to retirement. However, for any person who becomes a member after June 30, 2014, average final compensation means the average annual earnable compensation of a member during the sixty (60) consecutive months during which the member has creditable service yielding the highest such average prior to retirement. Months in which the member has no creditable service shall not be included in determining the thirty -six (36) or sixty (60) consecutive months. In either case, if the number of months is less than thirty -six (36) or sixty (60) consecutive months, respectively, the average shall be determined on the basis of the entire period of creditable service, or in the case of a rehire, including prior periods of service. Normal retirement age means: (a) For firefighters and deputized police officers the earlier of (i) attaimnent of age sixty -five (65) and five (5) years of creditable service, or (ii) the attainment of age forty -five (45) and any combination of age and years of creditable service that equals not Tess than the sum of seventy (70) or, in the case of a person who becomes a mumbo after June 30, 2014 or who elects to be treated like a person who becomes a member after .tune 30, 2014, and who is a firefighter or deputized police officer, the earlier of (i) attainment of age sixty- five (65) and live (5) years of creditable service, or (ii) the attainment of age fifty (50) and any combination of age and years of creditable service that equals not less than the sum of seventy -five (75). Only service as a firefighter or deputized police officer shall be credited to determine eligibility; provided, however, should any firefighter or deputized police officer become disabled for his regular duties as a firefighter or deputized police officer as a result of an accident occurring in the line of duty or as a result of an occupational disease and such firefighter or deputized police officer is transferred to another position in the city service, then such member shall continue to accrue creditable service as a firefighter or deputized police officer and shall remain subject to the normal retirement age established by this subsection as if he bad remained a firefighter or deputized police officer and iu no ecall later th.m the d;tle dose hed iu Ibl hchm ,, oudiucd lip gll_olllcr ntamhcis. Any member employed on December 1, 1997, as a firefighter who was employed by the city in an emergency medical services capacity prior to October 30, 1995, shall receive credit under this subpart for service from the later of (i) July 1, 1989, or (ii) the date on which the employee became a member working in an emergency medical services capacity. (b) For all other members not described in (a +) above the earlier of (i) the attainment of age sixty -five (65) and five (5) years of creditable service, or (ii) the attainment of age fifty (50) and any combination of age and years of creditable service that equals not less than the sum of eighty (80) or, in the case of a person who becomes a member after June 30, 2014, or who elects to be treated like a person who becomes a member after June 30, 2014, not described in (1) above, the earlier of (i) attainment of age sixty-five (65) and five (5) years of creditable service, or (ii) the attainment of age fifty -five (55) and any combination of age and years of creditable service that equals not less than the sum of eighty -five (85). (c) With respect to any person employed after having attained the age of sixty (60) years, normal retirement age shall be such person's age upon employment increased by five (5) years. System shall mean the Employees' Supplemental Retirement System of the City of Roanoke hereinafter referred to as the ESRS. 2. This Ordinance shall be in full force and effect on and after August 7, 2017. Pursuant to Section 13 of the City Charter, the second rcading of this ordinance by title ins hereby dispensed with. ATTEST: -�V4�-m , 11 -- S, , �L City Clci k. Meeting: August 7, 2017 Subject: City of Roanoke Pension Plan Technical Correction defining service related to Firefighters and Deputized Police Officers Background The City of Roanoke Pension Plan (Plan) is a multi - employer Plan. The Plan covers substantially all full -time regular employees of the City of Roanoke, the Roanoke Regional Airport Commission, and the Roanoke Valley Detention Commission, certain employees of the Roanoke Valley Resource Authority, certain employees of the Western Virginia Water Authority, and certain non - professional City School Board employees. Employees of the City Sheriff's Department are not covered by the Plan. Firefighters and deputized police officers meet the definition for a Normal Service retirement by meeting specific age and service criteria. Section 22.3 -42. - ESRS definitions of the Code of the City provide this criterion. As currently drafted, Section 22.3 -42 could create a circumstance where certain firefighters and deputized police officers would be required to work for a period later than other members of the plan. Recommendation Adopt an ordinance to (i) amend Section 22.3 -42 (a), Code of the City of Roanoke (1979), as amended, to provide a technical correction to clarify members of this group shall in no event be required to work for a period later than other members of the plan; and (ii) amend Section 22.3 -42 (b) to correct a typographical error in this section. Respectfully submitted, rr,J Sherman M. Sto all Acting City Manager c: Council Appointed Officers R. Brian Townsend, Assistant City Manager Andrea F. Trent, Assistant Director of Finance Michele Vineyard, Director of Human Resources X444 a.� m Barbara A. Dameron Director of Finance IN TI IF COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 7th day of August, 2017. No. 40923 - 080717. A RESOLUTION electing and appointing Robert S. Cowell as City Manager for the City of Roanoke, and ratifying the terms and conditions of employment as City Manager offered to Mr. Cowell. WIIERFAS, the City Council desires to elect and appoint Robert S. Cowell as City Manager pursuant to the Roanoke Charter of 1952; and WI IEREAS, Mr. Cowell has agreed to accept election and appointment as City Manager, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: Robert S. Cowell is hereby elected and appointed as City Manager ofthe City of Roanoke effective 12:01 a.m. on September 5, 2017, or as soon thereafter as Mr. Cowell can assume such position. The terms and conditions of Mr. Cowell's election and appointment as City Manager shall be as hereinafter set forth: (a) The annual salary shall be $200,000.00 ($7,692.31 biweekly); (b) Beginning the first pay day after January 1, 2018, the City shall pay on behalf of Mr. Cowell, as deferred compensation, the sum of $3,750 each quarter thereafter to the City's deferred compensation plan for Mr. Cowell's participation in said deferred compensation plan, and the City shall execute any necessary agreements to provide for such payment; (c) Mr. Cowell will be eligible, as a full time employee, to participate in the Roanoke Pension Plan in accordance with the terms of that plan; (d) Recognizing that thejob requirements of City Manager routinely requires incurring travel related expenses in the course of City business, Mr. Cowell shall be provided a car allowance of $500.00 per month and a monthly cell phone allowance of $50, unless the City provides Mr. Cowell with such a telephone; (e) The City will put into force and make required premium payments on Mr. Cowell's behalf on a disability insurance policy providing income benefits equivalent to approximately seventy (70) percent of Mr. Cowell's net salary for the duration of any disability; (f) The City shall provide to Mr. Cowell paid leave accrual (vacation) equivalent to a ten year employee per §2 -54 of the Code of the City of Roanoke (1979) as amended, and two (2) weeks accrued leave as of Mr. Cowell's start date; (g) The City shall provide to Mr. Cowell extended illness leave accrual (sick leave) at the rate of six hours per month per §2 -55 and §2 -56 of the Code of the City of Roanoke (1979), as amended; (h) Mr. Cowell shall receive reimbursement for two (2) house- hunting and resettlement trip expenses; (i) The City shall provide through payroll reimbursement for moving expenses based upon the lowest of three estimates; (j) The City shall provide to Mr. Cowell reimbursement for his family's temporary reasonable lodging expenses in the City, if necessary, until August 31, 2017. Such lodging arrangements shall be preapproved by the City; (k) If the City terminates Mr. Cowell's employment at any time during his first two years of employment (except if terminated for malfeasance or conviction of a crime), he will be paid all salary and deferred compensation that would have otherwise been paid by the City to him for a period of one year after such termination; if terminated after two years, Mr. Cowell will receive six (6) months' salary and deferred compensation; (1) The City will reimburse Mr. Cowell for, or pay directly, direct expenses he incurs in performing services on behalf of or for the City, including training, travel and subsistence expenses associated with official City business, meetings and conferences adequate to continue his professional development, and to pursue necessary official functions of the City, within budgeted limits; (m) ']'he City will reimburse Mr. Cowell for, m pay directly, professional dues and subscriptions for full participation in organizations necessary and desirable for continued professional growth and for the good of the City, within budgeted limits; (n) Mr. Cowell will be eligible, as a full time employee, to participate in the City's group medical and dental plan. The City shall pay the employer's portion ofthe premium; (o) With respect to all other benefits and terms and conditions of employment not specifically enumerated in this resolution, Mr. Cowell shall be accorded the same benefits, and shall be subject to such ternis and conditions on the same basis as other similarly situated employees of the City. 3. Mr. Cowell will make arrangements to qualify for office by taking the required Oath of Office as soon as practicable. ATTEST: City Clerk. 1. AATTORNEYNATA \TRSPENCERSCOIMCIL MEASITTSWESOLLTION MPONTING ROBERT S. COWELLAS CITY MANAOERDOC a VOan utgke Summit for middle and high school students SA yR SAT Saturday, Sept. 9 @ William Fleming HS 10 a.m. - 2 p.m. STEPHANIE M. MOON REYNOLDS, MIMIC ('It, Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roauuke, Virginia 24011 -1536 Telepkane: (540)953¢541 INS: (540)853 -1145 E -nmil: derkje .... mkevn.... August 9, 2017 The Honorable Jacqueline F. Ward Talevi, Judge Roanoke County General District Court 305 East Main Street Salem, Virginia 24153 Dear Judge Talevi: CECELIA F. MCCOY Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk On December 27, 1982, the Roanoke City Code was amended to provide that after completion of three consecutive complete terms of office, no member of a permanent board, authority, commission or committee shall be eligible for reappointment to the same office for the next succeeding term. On June 30, 2017, you completed your third consecutive term of office as a member of the Court Community Corrections Program Regional Community Criminal Justice Board. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Court Community Corrections Program Regional Community Criminal Justice Board from March 17, 2008 to June 30, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, n tlti v Stephanie M. Moon Reynolds, KWC City Clerk Enclosure c: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek Road, N.W., Roanoke, Virginia 24017 -2139 CERTIFICATE OF APPRECIATION PRESENTED TO THE HONORABLE JACQUELINE F. WARD TALEVI, JUDGE AS A MEMBER OF THE COURT COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD FROM MARCH 17, 2008 TO JUNE 30, 2017 ON THIS 9TH DAY OF AUGUST , 2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: SHERMAN P. LEA, SR, ST HAMS M. MOON RE`, OLD MC MAYOR CITY CLERK W r .STEPHANIE Al. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)851 -2541 Pax: (540)853 -1145 E- ,nn11: elerk(Nroanoke,a.,o August 9, 2017 Carolyn Hill Barrett 4410 Thelma Street, N. W. Roanoke, Virginia 24017 Dear Ms. Barrett: CECELIA F. MCCOY Depniy City Cie 'k CECELIA T. W EBB, CMC Assistant Deputy City Clerk Your term of office as a (Citizen at Large) member of the Personnel and Employment Practices Commission expired on June 30, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission from August 6, 2012 to June 30, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your years of service. Sincerely, St �" Stephanie M. Moon Reyn ds, C City Clerk Enclosure c: Michele Vineyard, Secretary, Personnel and Employment Practices Commission CERTIFICATE OF APPRECIATION PRESENTED TO CAROLYN HILL BARRETT AS A (CITIZEN AT LARGE) MEMBER OF THE PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION FROM AUGUST 6, 2012 TO JUNE 30, 2017 ON THIS 9TH DAY OF AUGUST , 2017 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: SHERMAN P. LEA, SR. I Vft�IEhM ON YN >. MbiC MAYOR CITY CLE w