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40943 - 090517
ROANOKE CITY COUNCIL
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
SEPTEMBER 5, 2017
9:00 A.M.
CITY COUNCIL CHAMBER
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WELCOMED NEW CITY MANAGER — ROBERT "BOB" COWELL.
OATH OF OFFICE ADMINISTERED BY THE CLERK OF THE CIRCUIT.
MEET AND GREET RECEPTION IN HONOR OF MR. COWELL WAS HELD AT THE
BERGLUND CENTER IN THE SPECIAL EVENTS LOBBY FROM 5:00 P.M. — 7:00
P.M. PUBLIC WAS INVITED.
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 following the 2:00 p.m. session on Thursday, September 7 at 7:00 p.m.; and
Saturday, September 9 at 4:00 p.m.; and video streamed through Facebook Live at
facebook .com /roanokecitycouncil. Council meetings are offered with closed captioning
for the hearing impaired.
Call to Order -- Roll Call.
City Council —All Present
Roanoke Redevelopment and Housing Authority — All Present.
2. Welcome and Opening Remarks.
• Mayor Sherman P. Lea, Sr.
• Chair Gail Burruss
3. Items for Discussion and Comments:
• Annual Report for Fiscal Year July 1, 2016 to June 30, 2017 (Board of
Commissioners)
• Status of providing affordable housing and location (Vice-Mayor Price)
• In order to facilitate the need and support for affordable housing that is not
contained to certain areas of town, can we enter into a conversation with
appropriate stakeholders to advocate this need (Vice -Mayor Price)
• How is the Housing Authority coordinating with other agencies working to
address housing needs (Council Member Bestpitch)
• Whether the Council anticipates the RRHA being involved in any possible
eminent domain action.
• Coordination of housing and planning efforts between City and RRHA to
avoid duplicity of effort.
• A better understanding of the City's expectation of RRHA role in all
redevelopment activities in region.
• To what degree does the City wish to be involved in the Choice
Neighborhoods grant moving forward.
• Where is the City on the disposition of the Melrose library?
4. Recess /Adjourn.
Roanoke Redevelopment Housing Authority— Adjourned at 10:14 a.m.
City Council — Recessed at 10:15 a.m.
Reconvened at 11:22 a.m. to consider the following items for action and briefings:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting. (7 -0)
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss the 2017 Citizen of the Year Award, pursuant to Section
2.2 -3711 (A)(10), Code of Virginia (1950), as amended. (7 -0)
A communication from Council Member David B. Trinkle, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, being the annual performances of the Council- Appointed Officers,
pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. (7 -0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of an approximately 1.4 acre portion of City -owned
property located at 2424 Brambleton Avenue, S. W., where discussion in an open
meeting would adversely affect the negotiating strategy of the public body, pursuant to
Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (6 -0, Council Member
Garland abstained from voting due to a conflict of interest)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of approximately 12.032 acres of City -owned property
located at 1950 Blue Hills Drive, N. E., where discussion in an open meeting would
adversely affect the negotiating strategy of the public body, pursuant to Section 2.2-
3711 (A)(3), Code of Virginia (1950), as amended. (7 -0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of approximately 1.21 acres of City -owned property
located at 201 Carver Avenue, N. E., where discussion in an open meeting would
adversely affect the negotiating strategy of the public body, pursuant to Section 2.2-
3711 (A)(3), Code of Virginia (1950), as amended. (7 -0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss or consider the acquisition of interests in real property by the City for
public purposes, whether in fee simple and /or in leasehold, where discussion in an open
meeting would adversely affect the negotiating strategy of the public body, pursuant to
Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (7 -0)
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF THE COUNCIL AND THE
CITY OF ROANOKE PLANNING COMMISSION ON THURSDAY, OCTOBER 5, 2017,
AT 9:00 A.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR
MUNICIPAL BUILDING. Provide City Clerk with any agenda items by
September 18.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS
• Summer Youth Work Program Overview - 20 minutes
Received and filed.
• Mountain Valley Pipeline - 20 minutes
Received and filed.
RECESSED AT 12:26 P.M. FOR A CLOSED MEETING IN THE COUNCIL'S
CONFERENCE ROOM, ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING; AND
RECONVENED AT 2:00 P.M. IN THE COUNCIL CHAMBER..
ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 5, 2017
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
Call to Order - -Roll Call. ALL PRESENT
Moment of Silence in memory of victims in Texas due to Hurricane Harvey;
and the passing of Judge John L. Apostolou on August 24, who served as
a judge in General District Court for over a decade.
The Invocation was delivered by The Reverend John R. Hasting, Parish
Associate Pastor, Raleigh Court Presbyterian Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
Recognized Mr. Cowell as the City Manager of Roanoke City. Oath of
Office was administered during 9:00 a.m. session of Council.
Meet and Greet Reception in honor of Mr. Cowell will be held at the
Berglund Center in the Special Events Lobby from 5:00 p.m. —
7:00 p.m. Public is invited.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, September 7 at 7:00 p.m.; and Saturday, September 9 at
4:00 p.m.; and video streamed through Facebook Live at
facebook .com /roanokecitycouncil. Council meetings are offered with closed
captioning for the hearing impaired.
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
City of Roanoke Redevelopment and Housing Authority — one vacancy
Four -year term of office ending August 31, 2021
Mill Mountain Advisory Board — one vacancy
Term of office ending June 30, 2020
Personnel and Employment Practices Commission — one vacancy
Term of office ending June 30, 2020
Roanoke Neighborhood Advocates — one vacancy
Unexpired term of office ending June 30, 2019
Visit Virginia's Blue Ridge, Board of Directors — one vacancy
Term of office ending June 30, 2018
Youth Services Citizen Board — four vacancies
Two -Terms of office ending June 30, 2020 (Citizen At- Large)
One- Unexpired term of office ending June 30, 2018 (Public Sector)
One -Term of office ending June 30, 2018 (Student/William Fleming)
Access the City's homepage to complete an online application for the
abovementioned vacancies.
The City of Roanoke also accepting nominations for the 2017 Citizen of the
Year. To obtain information to submit a nomination, contact the City Clerk's
Office at (540) 853.2541 or access the form at each city library branch.
Deadline for receipt of nominations is Wednesday, September 27, 2017.
September 11, 2017, National Day of Service and Remembrance. Mayor
Lea urged all citizens to focus on a day of unity, empathy and service for all
Americans in tribute to those injured and lost on September 11, 2001,
noting it is now the nation's largest annual day of charitable engagement.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Presentation by The Honorable Sam Rasoul, Member, Virginia House of
Delegates.
Delegate Rasoul presented a memorial resolution celebrating the life of
Steve Buschor, former Director of Parks and Recreation to Marilyn
Buschor, Widow, and daughter.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Robert Gravely appeared before the Council.
4. CONSENT AGENDA:
(APPROVED 7 -0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C -1 Minutes of the regular meetings of City Council held on Monday, June 19,
2017; and Monday, July 3, 2017.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the Assistant City Manager for Community
Development transmitting a report the Library System Statistics for Fiscal Year
2017.
RECOMMENDED ACTION: Received and filed.
C -3 Annual report of the Roanoke Public Library Advisory Board for the 2016 —
2017 fiscal year.
RECOMMENDED ACTION: Received and filed.
C -4 Reports of qualification of the following individuals:
The Honorable John A. Garland as an Elected Official
Representative of the Roanoke Valley Transportation Planning
Organization for a three -year term of office ending June 30, 2020;
John P. Bradshaw, Jr., as a City representative of the Western
Virginia Water Authority, Board of Directors, for a four -year term of
office ending June 30, 2021;
Chrystal Smith as a member (Classified Service) of the Personnel
and Employment Practices Commission for a term of office ending
June 30,2020;
Benjamin Bazak as a member (Citizen at Large) of the Youth
Services Board for a three -year term of office ending June 30,
2020; and
Meighan Sharp and The Reverend Joe Cobb as members of the
Roanoke Arts Commission for three -year terms of office, each,
ending June 30, 2020.
MMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
Request of Roanoke Neighborhood Advocates to present the Annual
State of the Neighborhoods Report. Nicole Harris, Vice - Chair,
Spokesperson. (Sponsored by Council Members Garland and Dykstra)
Comments received and filed.
b. Presentation by Points of Diversity with regard to its work within the
community. Katie Zawacki, Board Chair, Spokesperson. (Sponsored by
Vice -Mayor Price and Council Member Bestpitch)
Comments received and filed.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
1. Amendment and ratification to support Roanoke Electric Steel
Corporation's Industrial Access Railroad Track Program Grant
Application from the Department of Rail and Public Transportation
to assist with rail upgrades on the Company's property.
Adopted Resolution No. 40943- 090517. (7 -0)
2. Acceptance and appropriation of a donation of funds from Mrs.
Yong -Ja Howery through the Roanoke Public Library Foundation to
support the renovation and expansion project at the Williamson
Road Branch Library.
Adopted Resolution No. 40944 - 090517 and Budget Ordinance
No. 40945-090517. (7 -0)
3. Acceptance and appropriation of the Virginia Department of Motor
Vehicles 2018 multi - jurisdictional Driving Under the Influence
Taskforce Grant funds, with the County of Roanoke and the City of
Salem and Town of Vinton to deter, detect and apprehend
intoxicated and impaired drivers.
Adopted Resolution No. 40946 - 090517 and Budget Ordinance
No. 40947- 090517. (7 -0)
4. Acceptance and appropriation of funds from the Virginia
Department of Motor Vehicles for the 2018 Traffic Safety (Selective
Enforcement - Alcohol) Grant to be used for traffic enforcement
targeting alcohol impaired drivers.
Adopted Resolution No. 40948. 090517 and Budget Ordinance
No. 40949-090517. (7 -0)
5. Acceptance and appropriation of funds from the Virginia
Department of Motor Vehicles for the 2018 Traffic Safety (Selective
Enforcement - Speed) Grant to be used for traffic enforcement
targeting drivers who are speeding.
Adopted Resolution No. 40950 - 090517 and Budget Ordinance
No. 40951. 090517. (7 -0)
6. Acceptance and appropriation of funds from the Virginia
Department of Motor Vehicles for the 2018 Traffic Safety (Selective
Enforcement - Pedestrian Bicycle Safety) Grant to be used for
traffic enforcement targeting pedestrian bicycle safety.
Adopted Resolution No. 40952 - 090517 and Budget Ordinance
No. 40953- 090517. (7 -0)
7. Acceptance and appropriation of funds from the Virginia
Department of Motor Vehicles for the 2018 Traffic Safety (Selective
Enforcement - Occupant Protection) Grant to be used for traffic
enforcement targeting occupant protection.
Adopted Resolution No. 40954- 090517 and Budget Ordinance
No. 40955. 090517. (7 -0)
8. Acceptance and appropriation of FY 2018 grant funds from the
Department of Fire Programs to supplement the Fire -EMS budget.
Adopted Resolution No. 40956 - 090517 and Budget Ordinance
No. 40957-090517. (7 -0)
9. Amendment of the contract with Blue Ridge Rescue Suppliers for
firefighter turnout gear.
Adopted Resolution No. 40958- 090517. (7 -0)
COMMENTS OF THE CITY MANAGER.
The City Manager shared the following comments:
• City offices were closed on Monday, September 4, for Labor Day
holiday. As a result, collection of trash, bulk, brush, and single - stream
recycling for residential and commercial Solid Waste customers will be
delayed by one day. The Central Business District will be worked on-
schedule Monday through Saturday, Sept. 4 through Sept. 9.
• Changes to the Solid Waste Collection schedule are posted on the
city's website, and the public has been informed through email
notification on MyRoanoke and through social media.
ius
• The Budweiser Summer Series continues on Friday, September 15, at
Elmwood Park Amphitheater with the musical group, "Third Eye Blind."
Gates Open: 7:30 p.m., Show Starts: 9 p.m.
• This is the last of three concerts in this year's series, and I want to
thank the staff at Downtown Roanoke, Inc. for their work to coordinate
and manage these performances to allow our citizens to enjoy music in
Elmwood Park this summer.
• The Henry Street Heritage Festival will be held Saturday, September
16, from 11 a.m. to 10:30 p.m. in Elmwood Park.
• The Harrison Museum of African American Culture presents this
festival each year to lift up and share the art, history, and culture of the
African - American community of the Roanoke Valley. We are delighted
to have this festival held in our city.
• The GO Outside Festival will be held Friday through Sunday, October
13 through 15, at the River's Edge Sports Complex. The community is
invited to come out and engage in more than 125 outdoor activities:
Test -drive a bike or stand -up paddleboard, learn to fly cast, participate
in a race, camp out, sample craft beer, or take a survival class.
• The first GO Outside Festival was held in 2011. Since that time, it has
become a highly popular event that gets bigger and better each year.
Last year, the festival had an attendance of 30,000. More information
is available at roanokeoofest.com
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution reimbursing the City Manager for costs associated with health
insurance premiums.
Adopted Resolution No. 40959 - 090517. (7 -0)
11
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Dykstra commented on the Symphony Under The
Stars: At The Movies! Event held in Elmwood Park at 7:30 p.m. on
Saturday, August 26, 2017, featuring the Roanoke Symphony
Orchestra and Chorus.
Vice -Mayor Price announced the Annual Youth Summit will be held
on Saturday, September 9, 2017 at 10:00 a.m., at William Fleming
High School; and the Annual Henry Street Festival will be held on
Saturday, September 16, 2017 at Elmwood Park.
Vacancies on certain authorities, boards, commissions and committees
appointed by Council. NONE.
12. RECESSED - 3:36 P.M.
13. RECONVENED - 4:34 P.M.
CERTIFICATION OF CLOSED MEETING (7 -0, Council Member Garland abstained
from voting on the Closed Meeting to discuss the disposition of an approximately
1.4 acre portion of City -owned property located at 2424 Brambleton
Avenue, S. W., due to a previous disclosed conflict of interest. (6 -0)
14. ADJOURNED - 4:35 P.M.
12
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, 5. W.. SUITE 453
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ROANOKE, VIRGINIA 24011 -1594
TUIiPIIONF (540)853 -2444
FAX'. (540)853 -1145
SHERMAN P. LEA, SR.
FMAIL _ MAYORaROANOKEVAGOV
Mayor
September 5, 2017
The Honorable Vice -Mayor Anita J. Price and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Price and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
G _N P .
Sh Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
September 5, 2017
Public
VACANCIES:
Term of office on the Personnel and Employment Practices Committee ending June 30, 2020.
Term of office on the Mill Mountain Advisory Board ending June 30, 2020.
Unexpired term of office on the Roanoke Neighborhood Advocates ending June 30, 2019.
Term of office on the Roanoke Redevelopment and Housing Authority ending August 31, 2021.
Term of office on the Visit Virginia's Blue Ridge, Board of Directors ending June 30, 2018.
Two terms of office (Citizen At- Large) ending June 30, 2019; a term of office (Student) ending
June 30, 2018; and an unexpired term of office (Public Sector) ending June 30, 2018 on the Youth
Services Citizen Board.
R° CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUrrE452
c3kcm41`'� ROANOKE, VIRGINIA 24011 -1594
i
TELEPHONE_ (540)853 2444
FAX (540)853 -1145
SHERMAN P. LEA, SR. EMAIL. MAYOR( ROANOKEVA GOV
Mavur
September 5, 2017
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss the 2017 Citizen of the Year Award,
pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely, P
P Sr. .
Mayor
SPL:ctw
of
CITY OF ROANOKE
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CITY COUNCIL
215 Church Avenuc, S. W.
Noel C, Taylor Municipal Building, Suite 456
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Roanoke, Virginia 24 011 -1 53 6
-� -�-
Telephone: (540) 653 -2541
SHERMAN P. LEA, SR.
Fax: (540) 953 -1145
Mavor
Email clerk(r manokevagov
September 5, 2017
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpitch
Michelle L. Dyksna
Raphael E. "Ray" Ferris
John A. Garland
Anita J. price
David B. Trinkle
I wish to request a Closed Meeting to discuss the annual performances of the Council -
Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended.
Sincerely,
avid B. Trinkle, Chair
City Council Personnel Committee
DBT:ctw
G
CITY COUNCIL AGENDA REPORT
To:
Honorable Mayor and Members of City Council
Meeting:
September 5, 2017
Subject:
Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of an approximately 1.4 acre portion of City -owned property located
at 2424 Brambleton Avenue S.W., bearing Official Tax Map No. 1470301 where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the pubic body, pursuant to §2.2- 3711.A.3, Code of
Virginia (1950), as amended.
I<� Robert S. Cowell, Jr.
City Manager
Distribution:
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 5, 2017
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of approximately 12.032 acres of City -owned property located at
1950 Blue Hills Drive, N.E., bearing Official Tax Map No. 7230103, where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to X2.2- 3711.A.3, Code of
Virginia (1950), as amended.
LPMAe� /�,- Z'tff
F'ARObert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
e CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 5, 2017
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of approximately 1 .21 acres of City -owned property located at 201
Carver Avenue, N.E. bearing Official Tax Map No. 2041817 where discussion in
an open meeting would adversely affect the bargaining position or negotiating
strategy of the public body, pursuant to X2.2- 3711.A.3, Code of Virginia (1950),
as amended.
__61C2c.ad�1_lll.�-
f<�Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 5, 2017
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss or
consider the acquisition of interests in real property by the City for public
purposes, whether in fee simple and /or in leasehold, where discussion of the
City's acquisition of interests in real property in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public
body, pursuant to y2.2- 3711.A.3, Code of Virginia (1950), as amended.
'1/JO Dmnd 71 /, L fill
Fx Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
v\0,i
Goodwill
Industries of the Valleys
IWO1
ROANOKE
Summer Youth Work Program
' September 5, 2017
Youth Services Initiative
► Youth Services Initiative began in 2013.
► First annual Roanoke Youth Summit held in August 2014.
► Feedback from surveys showed a desire for a summer
jobs program.
► If you could choose one topic to participate at a future
Youth Summit it would be:
► How to build a better future
► Future and career
► To provide better opportunities for money /jobs /job advice
----- - - - - --
Creation of Summer Work Program
► Sessions held at summits on how to prepare for college.
► City Council voted to fund aYouth Summer Jobs program
for FY2017 -2018.
► Administered by Goodwill Industries of the Valley.
► Designed similar to a program in Giles Co. operated by
Goodwill.
Program Details
► To provide for up to 100 youth 15 -21 years of age who
resided in the City of Roanoke.
► Youth worked up to 30 hours a week beginning June 12
through July 28.
► Youth attended job readiness sessions prior to starting
employment, and every Saturday during employment.
► Goodwill provided transportation for up to the first
three weeks of employment.
Youth Served
-------------------------------------- - - - - --
► Youth recruited at William Fleming and Patrick Henry
High Schools, and Forest Park Academy.
► A total of 118 youth received information.
► 83 started the program.
► 68 completed the program.
► 10 continued working at worksites beyond program end
date.
► 7 used work experience and references to obtain
additional employment.
P.
Program Details
► Employers:
► Elizabeth Arden /Action Personnel
► Workforce Unlimited
► Burger King (Melrose Ave.)
► Chick -Fil -A (ValleyView Blvd.)
► Big Lots (Hershberger Rd.)
► Goodwill Industries of the Valley.
Survey Results
► The Saturday sessions were helpful with resolving issues
on the job.
► Agree: 81
Neutral: 13%
� Disagree: 6%
► The Saturday session were enjoyable and resourceful.
Agree: 94%
Neutral: 6%
► Would you enroll in this work program next summer if
offered?
► Yes: 81
No: 19%
Survey Results
► Would you invite a friend to the work program next
summer if offered?
�, Yes: 88%
► No: 6%
► Maybe 6%
► Comment: Please have more job options.
► Suggestions: Grocery stores, fast food restaurants and dine in
restaurants, retail stores, working with animals, warehouse
positions, and YMCA.
Graduation
Participants
received the
following
certificates:
Completing
employment
Completing
job readiness
training
Questions?
P.
,br cfl� n)T W. a
PRIMARY CONCERNS
• Soil erosion and sediment downstream
• Impact to City achieving MS4 Total Maximum
Daily Load (TMDL) requirements
• Sediment
• Bacteria
• PolyChlorinated Biphenols (PCBs)
• Roanoke Logperch population
CONSTRUCTION DOCUMENTS
QUANTIFYING PROJECT RISK
• City needs:
• Construction Plans for Upper Roanoke River
Watershed portion of project
• Drainage Area Delineations
• Engineering Calculations (volume & velocity)
• Erosion & Sediment Controls
• Stormwater Management BMPs
• Request 60 days after public release to review
and make comment
SEDIMENTATION
.r PIPELINE CROSSING ROANOK E
PORk R ANME RIPER
H )ANOKE Rrb'EH
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Id
( ROBBNG
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RESERVOIR
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PIPkUNL ('ROBBING
BOTTOM (REEK
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Map by Matthew Pickett.
Sources: USGS (Roanoke River), Mountain Valley Pipeline (pipeline route)
NI: H,ARA U:11t
MVP will cross Roanoke River
tributaries 100 times above
Spring Hollow Reservoir,
Salem, and Roanoke.
7 PIPLUNE CRUSMNG
C FORK ROANOKE RH'[R
- --��,
ROaNOI;i Rnzjj
ANOKE RAIR
ONFLUFNCE
PI 'I: CRMSING
ROANOKE III\ ER
~- SPRING HOLLOW
RESERVOIR
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Map by Matthew Pickett.
Sources: USGS (Roanoke River), Mountain Valley Pipeline (pipeline route)
ROANOKE
NIAGARA DAM
MVP consultant Study says
sediment would continue all
the way to Niagara Dam or
Smith Mountain Lake.
PIPLUNE MUSSING R
N. FORK ROANOKE RICER
xc>a;voti k rx
Ro ANUKE IUS ER
`—SPRING HOLLOW
RESERVOIR
ILOr W .mmn Cm.mnR
1,:20'
PIFELNI. ['ROWNG
191'ELISE (HU.SSf.�C.
- A41.1. ( "IFFY.
Map by Matthew Pickett.
Sources: USGS (Roanoke River), Mountain Valley Pipeline (pipeline route)
QUANTIFYING SEDIMENTATION
• Sediment # 1 Risk to achieving TMDL
• City 75% Sediment Reduction = 2883 Tons /Yr.
• DEQ Cost Est Apx $100M to achieve
• VT Watershed Master Plans $34.5M (1/3 City)
• Cost apx $34,500 per Ton /Year
• MVP Consultant says 2% (Small Study Area)
Additional 1039 Tons Sediment /Year
• At $34,500 per Ton /Year = $36M
• Requests:
• Comprehensive Modeling for Sediment
• Participate in DEQ's MCA for Plan Review
WATER QUALITY
MONITORING FOR SEDIMENT
• Sediment Monitoring Before, During, & After
• MVP agrees to Pre - Construction Monitoring
• FERC recommends Post - Construction
Monitoring
• DEQ may conduct before, during, & after
monitoring, but details not clear
• Requests:
• Comprehensive Monitoring for Sediment
• Clarity of how sediment will be tracked
before, during and after project
STREAM INCISION & RIPARIAN BUFFERS
QUANTIFYING OTHER RISKS
• Pipeline could be exposed in stream over time
• Additional Runoff = Stream Incision
• 2 -4 ft of cover may not be sufficient
• Exposed pipelines problematic
• Riparian Buffers critical to Stream Health
• Riprap 7� Riparian Buffer
• Native Vegetation vs Invasives
• Requests:
• Rosgen classification for erosion potential
• Detail each Stream crossing to ensure long-
term riparian vegetation restored
S
T
AMP
ENDANGERED SPECIES RISK
• Negative Impacts Acknowledged
• Physical Stream Crossings
• Habitat Sedimentation
• Habitat Restoration
• General recommendations vs Detailed
specifics
• Requests:
• Detail and implement solution to mitigate
negative Roanoke Logperch impacts
SUMMARY OF REQUESTS
• Timeline extension of 60 days to review plans
• Included in DEQ's Agreement for plan review
• Comprehensive modeling for sediment
• Comprehensive monitoring for sediment
(before, during, and after project)
• Rosgen classification of all crossings re: long-
term erosion from runoff volume & velocity
• Adequate solution for Roanoke Logperch
OFFICE THE CITY MANAGER
Taylor Noel C. Taylor Municipal Building
215 Church Avenue, Room 364
Roanoke, Virginia 240101 1
540.853.2333
ROANOKEwwwroanokeva.gov,
August 15, 2017
Ann Regn
Department of Environmental Quality
629 E. Main Street
Richmond, VA 23219
Subject: Mountain Valley Pipeline - Water Quality Certifications
Dear Ms. Regn:
This letter contains comments regarding the Virginia Department of Environmental Quality draft
water quality certifications designed to protect water quality along the route of the proposed
Mountain Valley Pipeline (MVP). The comments are based on the Final Environmental Impact
Statement (FEIS) and associated documentation released by Federal Energy Regulatory Commission
(FERC) and Mountain Valley Pipeline (MVP), respectively.
The MVP is a complex project with many impacts to be considered locally in the Roanoke Valley.
Given that the stream ecosystem in the Roanoke River is already degraded due to existing sediment
loads, our primary concern is soil erosion and sediment that will flow downstream through the City
limits and impact on our ability to achieve progress in reducing sediment, bacteria, and PCBs under
the Total Maximum Daily Load (TMDL) requirements. Additionally, the inevitable increase in sediment
load will severely impact the endemic, federally endangered Roanoke Logperch population.
Based on review of all available documentation, the City offers the following comments:
1. Construction Documents
Until construction plans, including the Erosion and Sediment Control (ESC) and Stormwater
Management (SWM) plans, for the remaining construction area spreads 9 -11 are released, affected
localities cannot quantify actual project risk. It is imperative that the City be able to fully assess its
risk through review of MVP construction plans, drainage area delineations, engineering calculations
as well as localized ESC and SWM plans. MVP should provide comprehensive modeling for
sedimentation and turbidity for the Upper Roanoke River Watershed so that localities can fully
understand risk to aquatic biota, specifically all threatened and endangered species and impacts to
achieving sediment reduction objectives.
MVP should also conduct drainage area delineations to provide the information necessary for
quantifying discharge velocities and whether Erosion and Sediment Controls and Stormwater
Management BMPs are adequate. Currently no drainage areas have been delineated for the South Fork
and only a portion of the North Fork drainage area have been released by MVP.
Since MVP has not submitted adequate engineering documentation for the Upper Roanoke River
Watershed, the City of Roanoke requests a time extension of 60 days after public release of that
documentation to adequately review construction documents before submitting final comments. At
this time, we cannot adequately assess the risk to our community.
2. Sedimentation
The strongest concern for the City of Roanoke is the increase in sedimentation that will result from
the MVP project due to vegetation removal, excavation, and grading of steep mountainous
topography upstream from city limits. Much of the land upstream from the City of Roanoke is
forested or in agricultural use where the pipeline is proposed to be built. Deforestation and
vegetation removal as well as worksite soil compaction, temporary and permanent road building,
storage sites, and additional work areas will result in increased soil erosion from these sites and
excess stormwater runoff which will lead to an increase in streambank erosion downstream. While the
proposed erosion and sediment and stormwater management practices are consistent with proper
control measures on construction sites to meet water quality requirements, there is considerable risk
due to mountainous terrain that these best management practices (BMPS) can fail to control excess
sedimentation onsite resulting in a reduction of water quality in tributary streams and the Roanoke
River. Additionally, a strong long -term revegetation plan and proper maintenance are imperative to
preventing erosion on mountainous slopes.
According to the FEIS, the sediment baseload would increase 2 %+ after construction which would be
an additional 1,039+ tons annually based on the current loading reflected in the Roanoke River
Implementation Plan. By comparison, the City's Sediment TMDL will require spending millions of
dollars to reach its waste load allocation of 953 tons /year. MVP, not downstream localities, should be
held accountable for the additional annual sediment load.
Further, there is not enough information currently in the FEIS or in supplemental documentation to
guarantee that just an increase of 2% will be the final reality. If fact, Appendix O of the FEIS, clearly
shows that sedimentation rates for the North and South Fork tributaries remain elevated above 2%
even four years after project completion.
FERC also made the assumption that most construction sediment would stay fairly stationary in the
stream in the FEIS. However, this is contrary to the following excerpt from a study of the Dry Run -
North Fork Roanoke River subwatershed conducted by the pipeline company at the request of the US
Forest Service:
"[on] the North Fork Roanoke River... a substantial amount of sediment detached from cumulative
actions on private and JNF lands is expected to continue to downstream areas outside the hydrologic
study area. Given the additional areas of the LOD within the upper Roanoke downstream of the
hydrologic study area, increased sediment loads are likely to continue downstream until the sediment
is arrested behind the first dam (i.e., Niagara Dam) or is deposited into Smith Mountain Lake."
This reinforces the concern that the citizens of the City of Roanoke will be bearing the cost of any
Increased sedimentation due to this project under the TMDL mandates.
We understand that DEQ is developing a voluntary Memorandum of Agreement (MOA) for local
governments with VSMP programs to allow review and comment on plans. The City of Roanoke
requests to be included in the MOA, even though the pipeline will cross outside of its jurisdictional
limits.
3. Water Quality Monitorina
MVP has agreed to preconstruction water quality monitoring and post construction monitoring is
recommended by FERC. It Is the city's understanding that DEQ will conduct water quality monitoring
before, during, and after construction but it is unclear yet how comprehensive the monitoring will be.
"Discharges of uncontaminated stormwater associated with the construction of natural gas
transmission pipelines and certain associated facilities are not subject to a permitting requirement
under the Clean Water Act, 33 U.S.C. § 1342(1)(2); 40 C.F.R. § 122.26(a)(2), or State Water Control
Law, 9VAC25- 870- 380.A.2. For this reason, the Project will not be covered by the General VPDES
Permit for Discharges of Stormwater from Construction Activities, 9VAC25 - 880 -70 (General Permit) ".
Stormwater discharge monitoring will not be required for this general permit. This is of strong
concern due to the mountainous nature of this project and the potential for sediment release from
BMPs should they fail in large storm events. The City requests more information regarding potential
monitoring for stormwater discharges and how increased sedimentation will be tracked before,
during, and after construction.
4. Stream Erosion and Riparian Buffer Loss
The HIS states that pipelines would be installed below scour depth (section 4.3.2; p47). In most cases
this would result in cover between two and four feet at waterbody crossings. These depths may be
problematic due to stream incision, a form of instream erosion which takes place over time, especially
as streams adjust to increases in stormwater runoff. Exposed pipelines pose additional environmental
risks. MVP should determine and classify streams according to the Rosgen Classification of Natural
Rivers to see which streams may erode in this way, to verify the pipeline will not be exposed within
the project's lifetime.
The FEIS states that "stream banks will be restored by vegetative stabilization where site conditions
warrant or by riprap where banks are 3h:ly" or 33% or greater in slope." Riprap will not allow for
native riparian buffer vegetation to reestablish, resulting in increased water temperatures and habitat
loss. MVP should provide detailed maps to adequately show stream crossings and in particular, areas
where the pipeline will traverse a stream that are greater than 33% for stream bank slope.
S. Roanoke Loa Perch
The FEIS has determined that the iconic Roanoke Logperch is likely to be adversely affected under
section 7 of the Endangered Species Act (ESA). The Roanoke Logperch populations in the North and
South Fork of the Roanoke River and the Roanoke River will not only be affected by immediate river
crossings but also from the increased sedimentation from project erosion on steep slopes as well as
greater runoff volumes causing additional instream erosion. Sedimentation is detrimental to Roanoke
Logperch habitat as it fills in the spaces between the pebbles and cobbles that the Logperch relies on
turning over for its food sources. As outlined in the Supplemental Biological Assessment (BA),
released by MVP on July 27, 2017, the Roanoke Logperch is endemic to the Roanoke - Chowan
Riverbasin in Virginia and North Carolina. Logperch are considered to be rare, occupy small ranges
with low populations and exhibit the need for multiple types of habitats during lifecycle stages.
Furthermore, the Supplemental BA states that sedimentation /siltation due to land use changes is one
of the primary threats to this species. There appears to be a gap in acknowledgement by MVP that
land use change, specifically on mountainous terrain will increase sedimentation both through land
erosion and increased runoff leading to greater instream erosion. Instead, the documentation
provided by MVP continues to speak to instream mitigation at the project construction sites. The
Supplemental BA recommendations provide general "habitat restoration" and "targeted restoration
activities" without specific detail description, therefore it cannot be ascertained that these mitigation
activities will be sufficient.
Roanoke Logperch mitigation outlined in the Supplemental BA is as follows:
• "MVP will provide funding for Roanoke Logperch habitat restoration within the North Fork
Roanoke River watershed within a portion of the species known, occupied range.
• MVP will implement targeted restoration activities in or near waterbodies at 55 stream
crossing locations along the Project."
The ESA is designed to protect threatened and endangered species from additional environmental
harm to allow affected populations to recover. The project risk has been definitely determined
through the FEIS; the MVP project will indeed cause harm and a "taking" under the ESA. Thus far, MVP
has not provided adequate solutions for this endangered species. Simply acknowledging that this
species will be adversely affected and providing general statements of "habitat restoration" is not
sufficient under the ESA.
In summary, the City of Roanoke requests the following:
I. A timeline extension of 60 days for construction documentation review after all documentation
has been released.
2. Comprehensive modeling for cumulative sediment study.
3. To be included in the VA DEQ MOA.
4. Comprehensive water quality monitoring of streams pre, during, and post construction as well as
stormwater BMP discharge monitoring.
5. Rosgen classification of streams to assess which streams may be subject to stream incision.
6. An adequate solution for endangered species, including the Roanoke Logperch.
Sincerely,
AVUW N�Z
Sherman M. Stovall
Acting City Manager
L3� Em�mal, Englr�eadoM and Eeoca�Scutlom
July 10, 2017
Ben Leach, GISP
StormwaterTeam Lead of the Office of Stormwater Management
Department of Environmental Quality
629 E Main Street
Richmond, VA 23219
Submitted Via Email: Bemamin.Leach@deq.virginia.gov
Re: Mountain Valley Pipeline Spread 8 Plan Submission Completeness Review
Mr. Ben Leach,
BEE Consulting, he. (3e) has reviewed the Mountain Valley Pipeline (MVP) Spread 8 Erosion and Sediment
Control (ESC) Plans, Stonnwater Management (SWM) Plans, Stormwater Calculations, and the Stamwater
Pollution Prevention Plan ( SWPPP) for completeness. At this time, 3e has deemed that the SWPPP is complete and
will progress to the review phase. Additionally, 3e has determined the Spread 8 plans submitted do not constitute a
complete plan package with sufficient information to move forward to the plan review phase. Please see the
Completeness Review Checklist provided in Attachment #1. 3e has provided recommended comments on the
MVP plan submittal, as listed below, for DEQ's review and consideration
Although the plans were not Complete enough to begin the plan review phase, 3e has performed a canary review of
a subset of the plans and calculations submitted and has provided some additional comments below in an effort to
convey any immediate concerns related to the general approach and methodology utilized by MVP. These
comments are no pan of an all - inclusive plan review, but are intended to provide some preliminary generalized
comments prior to a thorough plan review of all Complete sheets. Please note, that an official fun plan review
may result in additional overarching comments.
Completeness Review Comments To Be Addressed:
Comments To Be Addressed:
1. Provide an Erosion and Sediment Control narrative. The narrative should include all Erosion and Sediment
Control initiative requirements fromthe checklist provided in Attachment #2.
2. Provide a delineation of all proposed permanent right -of -way (ROW) andio permanent easements on each
postconsrrnction plan sheet and in the corresponding calculations.
3. Provide proposed permanent culvert locations and supporting calculations, including all inverts based on
field conditions.
4. Please provide stationing on all stamwatercalculation maps to expedite the review.
5. Please provide GIS shapefiles for the limits of disturbance, temporary and permanent ROW, and drainage
areas to expedite the review.
6. Please provide an electronic version of excel spreadsheets for compost soil artendnen[ calculations and
shoe[ flow runoff calculations to expedite the review.
7. Please provide an index relating plan sheet numbers to drainage calculations.
8525 Bell Creek Road, Mechanicsville, Virginia 23116 (804) 442$330 (804) 442 -3334 (tax)
201 Church Street, Suite C, Blacksburg, Virginia 24080 (540) 953 -0170 • (540) 9634171 (fax)
601 Cascade Pointe, Suite 101, Cary, North Carolina 27513 • (919) 650 -2463
DEQ Office ofStopowaterManagement
MVP Pipeline Spread 8 Completeness Review
Plan Review Comments To Be Addressed:
Stormmvater Calculations — Water Quality
Water Quality calculations are not consistent with the Virginia Storrowater Management Act (§ 62.1-
44.15:24), the Virginia Stomwater Management Program Regulations (9VAC25 -870), nor the guidance
documentation for the Virginia Runoff Reduction Method (VRRM) Compliance Spreadsheet (Guidance
Memo No. 16- 2001). While the VRRM allows for credit to be taken for preserved forest/open space areas,
the VRRM Guidance Menno No. 16 -2001 describes that "all areas that will be considered forest/open
space for su rmuater purposes must have documentation that prescribes that the area will remain in a
natural, vegetated st ate. Appropriate documentation includes: subdivision covenans and restrictions,
deeded operation and maintenance agreements and plans, parcel ofcommon ownership with maintenance
plan, thud-party protective easem m, within public rightof -way or easement with maintenance plan, or
other documentation approved by the local program authority. " The calculations (VRRM Spreadsheet)
provided by MVP demonstrate a credit for forest /open space areas outside of the permanent ROW, which
appear to be out of MVP's operational control once construction is complete. Please demonstrate how
operational control of the temporary easement area will be maintained post construction as represented in
the calculations. Otherwise, please revise calculations to reflect the permanent ROW only. Calculations
provided by 3e below, using DA- GI-001 as an example, show the impact of excluding these areas. In this
example, the water quality regmdrertents go from a surplus Phosphorus credit, to needing additional
Phosphorous reductions, Please update all calculations to reflect forest /open space credit only within the
peutanent ROW under MVP's operational control. In addition, please provide documentation or
statements on the plans that the meadow areas within the permanently maintained ROW will be preserved
in a natural, vegetated state.
MVP Provided Methodology in VRRM (ForesuOpat Space Credit within Temporary and Pemanent ROW)
Land Cover
A Sons
B Soils
Total
Forest (Ac.):
1.28
12.92
14.2
Impervious (Ac.):
0
1.47'
1.47'
Phosphorous Load Reduction Requirement +2.41bs/yr
(lbs/yr):
• Any temporary impervious areas that will be returned to existing conditions do not need to be accorded for in water quality
calculations because there are no permanent water quality inytact s.
Note: This methodology results in a +2.4 Ib /yr phosphorous credit in ttds specific example.
Methodology Based on VSMP Regulations and VRRM Guidance
(Forest/Open Space Credit only within Pemanent ROW)
Land Cover A Soib
Forest 0.77 4.97 5.74
Impervious (Access Road hnpacts): 0 1.47 1.47
Phosphorous Load Reduction Acquirement -0.52 lbs /yr
Pbs/yr)
Note: This methodology requires a 0.52lblyr phosphorous load reduction in this specific example
9. MVP does not account for "off- site" peronent access roads in their drainage calculations. Examples can
be found on sheets DA- GI- 004/005, 010/012, 017/018, & 018/019. Please include these areas in the
stormwater calculations and supporting documentation
10. MVP detail ES39 (grass -lined channel) on sheet 0.10 depicts a typical section with the water quality
volume. Please clarify if this is a pemanent or temporary measure and if utilized for ESC or post
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DEQ Offloe ofStormwater Management
MVP Pipeline Spread 8 Completeness Review
construction water quality and /or quantity. Please show all instances of grass -lined channels on the plans
Note that the channel should be sized per the Virghua BMP Clearinghouse Specification No.3 — Grass
Chanuels for water quality credit and also for applicable quantity requireni nts
11. As described on calculation sheets, MVP intends to purchase off -site nutrient credits from registered
mitigation banks in accordance with 9VAC25 - 870-69. Please provide a summary of the credits by HUC to
be purchased and the source to obtain the credits.
Stormamter Calculadom — Water Quantity
12. Water Quantity calculations are not consistent with the Virginia Stormwater Management Act (§ 62. 1-
44.15:24) and the Virginia Stormwater Management Program Regulations (9VAC25 -870). Please provide
a response to each item listed below.
a. Virginia's VSMP Regulations separate the water quantity requirements into two sections: Chancel
Protection and Flood Protection, 9VAC25 -870 -66 B & C respectively. Charnel Protection has
been addressed in the summaries for each drainage area (Energy Balance), but flood Protection
has no been mentioned, although it does seem to have been investigated based on the presence of
1 O -year hydrographs within the calculations provided. Please add a statement to each Drainage
Area Summary regarding how the Flood Protection tequiremernts have been met.
b. The Channel Protection section referenced above states that "Cowentmtedsiormaaterf/owshall
he released into a stormaater conveyance system andshall meet the criteria in subdivision 1, 2, or
3 of this subsection," the laver of which is the energy balance equation which MVP has chosen to
use. Please address the following
i. The energy balance equation should be analyzed at each location the temporary ROW
discharges concentrated runoffto a stony water conveyance system Please see
Attachment #3 fo examples of appropriate points of analysis.
ii. Please provide a storrawater narrative describing the rnethotology utilized and include
items such as how the points of analysis were chosen and how time of concentrations
were analyzed.
iii. Please demonstrate that the penranent water bars are releasing drainage in a sheet flow
condition or they are released into an adequate conveyance per the above referenced
regulations
c. MVP is listing a portion of the limits of disturbance (LOD) in the post -development condition
with the cove number for "Brush, Good Condition" which provides a lowYr nmoff coefficient
than the pi"evelopment land cover of "Forest, Good Condition." Please explain how a "Brush,
Good Condition" land cover is an appropriate lard cover for the permanent pod-construction
condition by using: the proposed "Forest Reeeneratin¢ Woody Seed Mix" on detail sheet .08,
which contains large trees that will grew above brush height.
Please respond to the comments below in regards to time of concentration calculations:
i. Time of concentration calculations should be calculated from the most hydraulically
remote point in the watershed to the point of discharge being analyzed It appears that
MVP picked a `representative" smaller time of concentration that does not necessarily
include the overall point of discharge nor the most hydraulically rernote point. Please
note that this may not be the frost conservative approach Please see Attachment #4 fur
an example of the effects of Time of Concentration on peak flows and volumes. Please
revise all time of concentration calculations to ensue that the watershed's hydraulic
properties are being accurately represented. Please note, if calculations are revised to
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DEQ Office ofStormwaterManaga ent
MVP Pipeline Spread 8 Completeness Review
reflect the above point of analysis comment, the issues with time of concentration
calculations may be inherently addressed.
it. Calculations provided by MVP show that the time of concentrations between pre- and
post-development are going up in several cases, even though the flow paths are shorter
and go through channel flow in post-development conditions. It also seems that there may
be inconsistencies in the channel flow properties listed on the Time of Concentration
worksheets provided. Please demonstrate how the channel flow properties from
Hydraflow were calculated. This comment is also related to cwnurent iii below.
iii. Time of concentration channel flow calculations show that all channel flow across the
water bars will be a max 2% slope. This is not consistent with the MVP PSS&S and plans
provided which state the water bars can be sloped up to 8 %. Please clarify how water bars
will be installed such that a 2% slope is not exceeded and/or adjust the Tc calculations
according to actual site specific slopes.
iv. Time of concentration flow paths are not always consistent with the drainage area shown.
For example, see DA -GI -002 stormwater calculations where the flow paths for the pre -
and post-development conditions both appear to start at the same spot, but in the post -
condition, the flow path stops in the middle of the drainage area whereas the pro
development flow path extends to the edge of the LOD. This issue occurs in several
locations, including some areas where the post-development flow path appears to divert
runoff into an adjacent drainage area. Please clarify and revise maps and calculations as
necessary.
13. Some drainage areas provided by MVP are artificially cut off where contras data ends. Please revise
drainage areas to reflect the physical site specific area as appropriate. See Attachment #6 for a graphic
(example DA-GI-019).
14. 3e has concems over the function of proposed temporary and permanent water bars. Please respond to the
specific comments below.
a Please provide an explanation of how water bars will be installed such that a maximum slope of
8% will not be exceeded in cases where sheet flow is flowing perpendicular to the pipeline (e.g
across the ROW). See Attachment #5 for a graphic.
b. As stated above in item 12.b.iu, water bars will be constricted across the length of the permanent
right-of way, creating points of concentrated runoff. The VSMP Regulations (9VAC25- 870 -663)
state that "Concentrated stommaterjlowshall be released into a stormuuter conveyance system"
and no evidence of such conveyance channels or level spreaders are shown Please explain how
concentrated flow will be returned into sheet flow and not be diverted to or impact adjacent
properties.
c. Water bars will be constructed along the length of the permanent right-of way. Please explain how
velocities will be calculated & remain as nc nicrodible velocities where the bars discharge. In the
cases where energy dissipaters are utilized, how are they being sized? Also, how wifl the measures
be maintained post-construction?
d. If temporary or permanent vegetated filter strips are proposed, please show and label on the plans.
e. Please provide any other supporting documentation such as historical use and function of water
bars that would be helpfid when evaluating this measure for compliance with VA regulations.
Stream Crossings
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DEQ Office ofStotmwaterManagement
MVP Pipeline Spread 8 Completeness Review
15. Please provide smaller scale sheets for all stream crossings which provides a detailed explanation and
location of all control measures that will be implemented to protect the water quality of the stream Please
demonstrate adherence with VESCH specification 3.25 by identifying specific proposed utility stream
crossing rnedtods at each location (e.g. cofferdam, flume, etc). Please also add a note to the plans at each
stream crossing that states `7f alternate stream crossings are implemented, each method shall be approved
by the constmc6on supervisor and the LEVEL" Please also provide the following
a. Cross section
b. Detail of the type of crossing and associated VESCH fneasure .
c. Restoration detail of the stream post construction
d. Show all buffers associated with crossings per the PSS&S.
16. Plans show that timber mats are proposed for temporary mad crossing of streams and wetlands Please
provide a response to the comments below regarding these mats:
a In a rain event, how will streams be protected from sediment tracked onto timber mats?
b. The detail states that culverts may be utilized when verified by field conditions. Are these
temporary culverts going to be sized? Please show all stream and utility crossing locations and the
measures to be utilized Please provide any calculations and supporting documentation
demonstrating compliance with MS -12.
17. Please show all streams and watetbodies on stormwater calculations For example, existing conditions
sheet 12.02 depicts streams S -KL24, KL -23, S -KL22, S -SS -3, S -MN18 and S -KL21; however, these
streams are not shown the calculations sheet for DAGI-001. This is also depicted in the graphic example
£m comment 19 below.
Erosion and Sediment Contra(
18. Plan sheets depict sensitive envhnntnental resource areas in accordance with PSS &S 5.3.7, yet there
appear to be no additional ESC treasures to reduce impacts to these areas Please describe the ESC
treasures in the narrative and show all protective measures on the plans Please note, any work outside of
the approved limits of disturbance on the plans requites additional plan review and approval.
19. Limits of disturbance from plan sheets do not appear to be consistent with the provided stop rwater
calculations. For example, sheet existing conditions 12.02 depicts the limits of disturbance breaking
towards the pipeline at station 10302+00 but this is not consistent with the limits of disturbance figure
provided for DA-GI-001 in the slonnwater calculations 3e recortnnends that DEQ requires M VP to revise
all necessary plan sheets
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'y$ ) f
DEQ Of Ice o£Srormwater Management
MVP Pipeline Spread 8 Completeness Review
20. Please provide sizing information (e.g. size and slope) in each instance where compost filter socks are
proposed (MVP details ES 3.1 and 32).
21. The Store Construction Enhance detail on sheet 0.01 specifies that wash racks used with this measure can
discharge to a vegetative filter strip; however, as noted above, VA standards require that these areas have a
minimum length of 75 feet long. Please provide a narrative stating how the practice will discharge to an
appropriate device and the type of measure proposed.
22. MVP details MVP -ES4, 4.1 and 42 (sht. 0.05) depict ESC measures with sumps where sediment is
captured. Please size the sumps in accordance with the VESCH Standard 3.13 (Temporary Sediment Tmp)
and 3.14 (Temporary Sediment Basin).
RequesW Variances andEvempmors.-
23. Super Silt fence proposed by MVP is not consistent with the VESCH Standard 3.05 (Silt Fence). Please
also note that drainage areas and lengths are exceeded per this Standard. Please provide a deviation request
and supporting documentation showing how super silt fence meets MSA.
24. MVP has provided a variance request to MS-16a for an open trench length of 3 miles at one time per
spread, for potentially 12 mules open at once in total. Virginia MS -16a currently allows 500 feet. Please
note that on any spread, this is over 30 times the current allowable limit. 3e recommends that DEQ
evaluate this request with MVP to detem me what open length is of trench is practicable.
25. MVP has provided a variance request to MS -16b, to place excavated material downhill of the trench,
versus the standard uphill placement, which is compliant with standard pipeline safety practices 3e
recommends approval of this variance request.
26. MVP has provided an exemption/deviation request to VADEQ Standard 3.09 for Temporary Diversion
Dikes to utilize silt fence to "minimize upslope runoff' and "to control the velocity of upslope nmoff, and
allow for infiltration". This proposed use does not meet the intent or the specifications relating to the
design and function of silt fence. 3e recommends that DEQ further evaluate this request.
27. MVP has submitted an exemption/deviation request to VADEQ Standard 3.11 for Temporary Right-of-
Way Diversions to use the minimum slope breaker spacing as established by FERC based on site and
construction restraints inherent to pipeline constntcdon Since this specification fa pipeline installation has
been approved by FERC, 3e recommends approval of this variance.
28. MVP has submitted an esemption/deviation request to VADEQ Standards 3.31 and 3.32 fa Temporary
and Permanent Seeding, in order to use alternate seed mixes established and approved by various State and
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DEQ Office ofStrnnwater Management
MVP Pipeline Spread 8 Completeness Review
Federal Agencies. Since the alternate seed [nixes are approved by the agencies whom requested their use,
3e recommends approval of this variance.
The re- submittal must include a copy of these comments with responses to the requested information. If you have
any questions, please contact us at (804) 442 -3330.
Sincerely,
e-. H'
Andrew E. Kasmf$ PE, PG, LEED AP
President
Kathleen A Cabe, PE
Senior Environmental Engineer, Associate
Page 7
DEQ Office of Stormwater Management
MVP Pipeline Spread S Completeness Review
Attachment 1— Completeness Review Checklist
Plan Name: Mountain Valley Pipeline Project - Spread 8
Submittal Date: 06/20/17
3e Reviewer: KAC Review Date: 07/05/17
yes
No
N/A
Plan Completeness Checklist
1. Project Information
X
la. General applicant information provided?
X
E
E
lb. layout map with an index provided?
X
Ic. Original plan dates and all revision dates provided?
X
ld. P.E. seal and signature?
X
le. Index to classify sheet type for billi ng purposes provided?
X
1f. Detailed existing condition sheets provided?
X
1g. Shows all Permanent and temporary ROWs7
2. Erosion and Sediment Control Plan
X
2a. Erosion and Sediment Control pla n sheets provided?
X
2b. ESC details provided for all proposed measures7
X
2c. Supporting calculations for ESC measures as provided?
X
2d. Are the limits of disturbance delineated?
%
2e. Is an ESC Narrative provided?
3. Drainage Structures (ESC and SWM)
X
3a. Hyd raulic calculations and supporting documentation provided?
X
3b. Drainage areas delineated?
%
13c. Ale calculations provided referenced to a Sheet X?
4. Stommwater Management Plan
%
4a. Post Construction plan sheets provided?
X
4b. SWM calculat ions& Su pporting documentation provided?
X
4c. BMP calculations provided?
X
4d. Drainage areas delineated?
X
4e. FIRM spreadsheet and calculations provided?
X
4f. Are flooding impacts for proposed drainage structures provided where applicable?
5. SWPPP
X
5a. Is complete SWPPP including applicable referenced appendices provided?
Yes
No
I N/A
Plan Completeness Checklist
6. Variances
and Deviation,;
%
6a. is a copy of the variance and supporting documentation provided?
%
6a. if a variance has been previously requested, is a copy of the approval included?
%
6b. is the deviation called out on the plans and supporting documentation provided?
7. Roads and/or
Permanent
Impervious Areas
x
7a. Culvert sizing calculations and supporting documentation provided?
%
7b. Sizing calculations for drainage structures provided?
%
7c. Are flooding impacts for permanent drainage structures provided where applicable?
Please note, this is a completeness checklist intended for a preliminary screening level review of the plan submittal. This is not
an all - inclusive plan review. The plan reviewer reserves the right to make additional comments on items described above at a
later date.
DEQ Office of Stormwater Management
MVP Pipeline Spread 8 Completeness Review
Attachment 2 —Plan Review Checklist
Erosion and Sediment Control Plan Review Checklist
General Information
Project Name:
Submittal Date:
Review Date:
3e Reviewer:
Yes
No
I N/A
ESC Narrative Requirement (To be provided as part of plan set)
Project description including the nature and purpose of the land- disturbing activity.
Minimum Standard (MS) 1 through 19 provided with a description for each that describes
how the minimum standard is addressed with the plan. (MS- 1- MS-19).
Inclusion of erosion and sediment control notes (ES -1 through ES -9) found in Table 6 -1 on
page V1 -15 of the 1992 Virginia Erosion and Sediment Control Handbook in each spread
submittal.
Description of the existing site conditions, Including topography, ground cover, and drainage
patterns (include information for both on -site and receiving channels).
Description of adjacent areas such as residential developments, agricultural areas, streams,
lakes, roads, etc., that might be affected by the land- disturbing activity.
Description of off -site land disturbing activities that may occur (borrow sites, disposal areas,
easements, etc.). Include a statement that any off -site land- disturbing activity associated with
the project must have an approved ESC Plan.
Description of the site soils conditions encountered within this project, including hydrologic
soils group, mapping unit and other pertinent characteristics. Mapping of soil variations
should be provided in the narrative or on the plans.
Description of critical areas that have potentially serious erosion problems or that are
sensitive to sediment impacts (e.g., steep slopes, channels, wetlands, etc.).
Description of the structural and vegetative ESC measures that will be used to control erosion
and sedimentation on the site. Controls should be consistent with Chapter 3 of the Virginia
Erosion and Sediment Control Handbook ( VESCH), latest edition and /or DEQ approved Project
Specific Standards and Specifications (PSS &S). Variances, exemptions, and proprietary
measures require approval from DEQ.
sequence of construction that includes the phasing of the installation of ESC
IDetailed
measures, and has sediment trapping measures installed as a first step prior to upslope land
disturbance. (MS-4 and PSS&S Section 3.0)
Description of permanent stabilization for the entire site, including post - construction
stablization specifications. Permanent Seeding shall be in accordance with the DEQ approved
MVP PSS &S and demonstrate compliance with the VESCH Standards or DEQ approved
variance and /or deviation. (MS-3 and PSS &S 2.9)
Schedule of maintenance requirements for ESC measures including inspection frequency,
maintenance concerns, and methods for repair or preventative maintenance (e.g. removal of
sediment build-up),
Description of stormwater runoff considerations that includes any increase in peak runoff
rates and the effects on downstream erosion and flooding, and any strategies to control
stormwater runoff. MS-19 and PSS&S 4.0 and Appendix D)
Calculations for temporary sediment basins, diversions, channels, culverts, etc., where
applicable. See VESCH or SWM Checklist for requirements of supporting calculations. (MS-19
and PSS &S 4.0 and Appendix D)
Erosion and Sediment Control Plan Review Checklist
Plans
Vicinity map locating the site in relation to the surrounding area. Include any landmarks and
road information that might assist! n locating the site.
North arrow provided on all plan sheets.
Legend with a complete listing of all ESC measures used, including either the VESCH or DEQ
approved MVP PSS &S uniform code symbol and the standard and specification number.
Include any other items necessaryto identify pertinent features in the plan.
A description of any variance, exemption or deviation to be approved by DEQ described on
the cover sheet of the ESC Plans.
Existing conditions including existing contours, existing impervious areas, sensitive areas (i.e.
wetlands, water body crossings, residential areas, railroad crossings, etc.), surface waters,
existing tree lines, grassed areas, and other surface features.
Where applicable, identification of features to be demolished and measures to address ESC
for the demolition.
Proposed conditions including contours, pipeline alignment, access roads, limits of grading,
staging areas, temporary ROW, permanent ROW and any other features or improvements
proposed as part of the project.
Final conditions for any temporary measures showing how the area will be restored and
associated ESC measures
Delineation of the limits of disturbance.
Identification of any off -site land disturbing activities (e.g., borrow sites, disposal areas, etc.)
and appropriate ESC controls.
Identification of critical areas and appropriate protection measures proposed in accordance
with the DEQ approved MVP PSS &S or DEQ approved variance and /or deviation. (PSS &S 5.0)
of property and easement lines. For each adjacent property, list the property
IIdentification
dentifier (GPIN, Deed Book & Page, etc.) and the property owner's name and address.
If applicable, finished floor elevation of any impervious structure, such as pads and /or
com ressor stations.
The locations of erosion and sediment control measures used on the site. Use the standard
symbols and abbreviations in Chapter 3 of the VESCH, the PSS &S or other symbols for non -
VESCH products.
Existing drainage patterns including dividing lines and directions of flows with the total area
for each drainage area.
Storm sewer and culvert calculations with invert elevations and post - development water
surface elevations as well as information to show that cover is adequate.
Site - specific details for all ESC measures. Where applicable, details shall include site- specific
dimensions and elevations. Proprietary measures, where a variance has been Issued, shall
include site - specific details with dimensions and other information for construction per
manufacturer's s ecifications.
Stabilization and /or protection measures for soil stock piles and borrow areas. (MS-2)
Permanent vegetative cover is proposed in accordance with the DEC. approved MVP PSS &S
and utilizes the VESCH Standard Plate 3.32 or DEQ approved variance and /or deviation. (MS.3
and PSS &S 2.9.2)
Sediment traps and sediment basins designed based upon the total drainage area to be
served by the trap or basin. (MS-6)
Erosion and Sediment Control Plan Review Checklist
Erosion and Sediment Control Plan Review Checklist
Soil stabilization and blanket matting for slopes in excess of 30% in accordance with the DEQ
approved MVP PSS &S, the VESCH Standards or DEQ approved variance and /or deviation. (MS-
7 and PSS&S 2.9)
Where necessary, concentrated runoff down cut or fill slopes is contained within an adequate
temporary or permanent channel, flume, slope drain structure or practice in the DO approved
PSS &S. MS-11
Measures to address water seeping from a slope face. This includes Temporary ROW
Diversions (VESCH 3.11) or DEQ approved variance and /or deviation. (MS-9 and PSS&S 3.0)
Inlet protection provided for all operational storm drain and culvert inlets. (MS -10)
Outlet protection and any required temporary or permanent channel lining is proposed for
conveyance channels and receiving channels. (MS -11)
Measures to minimize encroachment and minimize sediment transport for work in a live
watercourse. (MS -12)
Temporary stream crossings of non - erodible material where a live watercourse will be crossed
by construction vehicles more than twice in any six -month period are addressed in accordance
with the DEQ approved MVP PSS &S and demonstrate compliance with the VESCH Standards or
DEQ approved variance and /or deviation. (MS-13 and PSS&S 3.6)
Applicable federal, state and local regulations pertaining to working in or crossing live
watercourses are addressed and summarized on the plan. (MS -14)
Stabilization measures for bed and banks of live watercourses subject to disturbance. (MS -15)
The pipeline shall be installed in accordance with the following unless a variance has been
requested (MS -16):
A. No more than 500 linear feet of trench may be opened at one time.
B. Excavated material shall be placed on the uphill side of trenches.
C. Effluent from dewatering devices shall be filtered or passed through an approved sediment
trapping device, or both and discharged in a manner that does not adversely affect Bowing
streams or offsite property.
D. Material used for backfilling trenches shall be properly compacted in order to minimize
erosion and promote stabilization.
E. Restabilization shall be accomplished in accordance with these regulations.
F. Applicable safety regulations shall be complied with.
Measures shown on plan (i.e. Construction entrance) to minimize sediment transport onto
public and otherwise paved roads in accordance with the DEQ approved MVP PSS &S and
demonstrate compliance with the VESCH Standards or approved variance. (MS -17 and PSS&S
3.0)
Receiving channel calculations demonstrates compliance with (MS -19).
All applicable ESC and requested variance and /or deviations and details have been provided.
Erosion and Sediment Control Plan Review Checklist
Stormwater Plan Review Checklist
General Information
Project Name:
Submittal Date:
Review Date:
3e Reviewer:
Yes
No
N/A
SWM Plan /Narrative Requirement
General Plan Information (Plan)
Vicinity map locating the site in relation to the surrounding area. Include any landmarks and
road information that might assist in locating the site.
North arrow, provided on all plan sheets.
Legend with a complete listing of all SWM measures used. Include any other items necessary to
identify pertinent features in the plan.
A description of any variance and /or deviation to be approved by DEQ.
Existing conditions including existing contours, existing impervious areas, sensitive areas (i.e.
wetlands, water body crossings, residential areas, railroad crossings, etc.), surface waters,
Identification of features to be demolished and the post - construction land cover.
Proposed conditions, including proposed contours, pipeline alignment, access roads, limits of
clearing, limits of gradin& staging areas, temporary ROW, permanent ROW, stormwater
Delineation of the limits of disturbance.
Identification of any off -site land disturbing activities (e.g., borrow sites, disposal areas, etc.)
and app opriate SWM controls.
Identification of critical or environmentally sensitive areas and protection measures.
Identification of property and easement lines. For each adjacent property, list the property
identifier (GPIN, Deed Book & Page, etc.) and the property owner's name and address.
SWM Facility Certification - Plans shall list all SWM facilities and critical construction Inspection
timeframes (i.e., liner, underdrain and outlet pipe installation) for which SWM BMP certification
Ps required.
The following note is on the plan: "A certified construction record drawing for permanent
SWM facilities shall be submitted to DEQ for approval. Construction inspections and surveys,
performed by a Iicensed professional, shall be required at each stage of installation
(construction) as necessary to certify that the SWM facility has been built in accordance with
the approved plan and design specifications. The Contractor shall provide a minimum of two (2)
business days' notice to the certifying professional to allow for critical inspections."
BMP Inspection and maintenance plan for each permanent SWM facility. For proprietary
permanent BMPs, the construction drawings shall include manufacturer's recommendations for
inspection and maintenance.
Specifications for construction /installation of proprietary BMPS from the manufacturer.
Cross sections for stormwater conveyance channels with maximum water surface elevations
for design storms (1-, 10-, and 100 - year).
Where applicable, outlet protection with dimensions and class of stone at points of
concentrated discharge.
DEQ Stormwater Management Plan Review Checklist
SWM Plan /Narrative Requirement
Summary tables with pre- and post- development land cover conditions for water quality and
water quantity calculations (i.e. forest, managed turf, and impervious areas and TR -55 Land
Use, Condition, HSG, & Curve Numbers).
Discussion of the stormwater management strategy to address water quantity and quality
criteria in accordance with Virginia Laws & Regulations and all necessary supporting
calculations.
Information on the type and location of stormwater discharges, including Information on the
features to which stormwater is being discharged such as surface waters or karst features if
present.
If the project impacts any wetlands or surface waters, are all permits and correspondence
concerning any proposed impacts to jurisdictional wetlands, streams and channels included (i.e.
COE 404 permit). Note that the plan cannot be approved without proper documentation or
necessary permits for jurisdictional impacts.
A general description of the proposed stormwater management facilities and the mechanism
through which the facilities will be operated and maintained after construction is complete.
Information on the proposed stormwater management facilities, including (i) the type of
facilities; (ii) location; (iii) impervious and pervious acres treated; and (iv) the surface waters or
karst features into which the facility will discharge.
Discussion of possible stormwater impacts on downstream properties (from both sheetflow
and concentrated flow) including mapping with sufficient information on adjoining parcels to
assess the impacts.
Geotechnical report when applicable including the following information:
- Boring locations: borrow area, basin pool area and embankment area (centerline principal
spillway, emergency spillway, abutments).
-Boring logs with Unified Soils Classifications, soil descriptions, depth to seasonal high
groundwater table, infiltration rates when required for a BMP, etc.
Mapping and supporting computations that at a minimum includes the following:
- Pre - development drainage area mapping that includes all contributing drainage areas; ON
labels; depiction of time of concentration flow paths, slopes and lengths used for runoff
hydrographs.
-Post-development drainage area mapping that includes all contributing drainage areas; CN
labels; depiction of time of concentration flow paths, slopes and lengths used for runoff
hydrographs.
- Rainfall precipitation frequency data as summarized on the DEQ approved PSS &S.
- Summary table for determination of runoff curve numbers.
-Time of concentration calculations.
- Pre- development runoff hydrographs.
- Post - development runoff hydrographs.
DEQ Stormwater Management Plan Review Checklist
Hydraulic Computations (Narrative & Plans, as indicated)
Routing computations for each proposed stormwater management facility for each applicable
design storm provided in narrative.
Stage- storage data used in routing computations provided in the narrative.
Control structure information used in routing computations provided in the narrative.
Summary table of pre- and post - development peak runoff rates for each point of discharge
from the site referenced in narrative.
Maximum water surface elevations for design storms shown in sections or profiles on the plans
for each stormwater management facility.
Impoundments designed to convey the 100 -year storm as demonstrated in computations
referenced in the narrative.
Adequate freeboard is provided for impoundments as shown on the plans based on
computations in the narrative.
Hydraulic erade line computations with indication of locations of surcharge or inadequacy
Storm sewer design computations referenced in the narrative.
Culvert calculations referenced in the narrative.
Gutter spread calculations referenced in the narrative.
Provide profiles of all storm conveyances on plans. Profiles should include existing and
proposed grade, structure types, pipe materials and sizes, slopes, inverts, etc.
Water Quality Computations (Narrative & Plans, as applicable)
Provide Runoff Reduction Method spreadsheet output including:
-Site loadings
- Required reductions
-Input fnr each BMP emoloved and reductions achieved by each BMP _
when
Stage- storage information indicating the treatment volume required and provided.
All proposed SWM design follows the Virginia BMP Clearinghouse design specifications.
Water Quantity Computations (Narrative & Plans, as applicable)
Provide supporting calculations showing that both Channel Protection and Flood Protection
have been addressed, including:
- Concentrated stormwater flow is released into a stormwater conveyance system.
- Calculations that the recieving system is adequate from the point of discharge to the point of
analysis (non- erosive velocities from a 2 -yr 24 hr storm for manmade systems, meets the
parameters of a restored system's design parameters, or follows the energy balance equation
for the 1 -yr 24 hr storm for natural systems; see 9VAC25- 870 -66).
-The conveyance system contains the post - development peak flow rate from the 10 -yr 24 hr
storm within the system or the post - development peak flow rate from the site is less than the
pre - development peak flow rate.
- Increased volumes of sheet flow are identified and evaluated for potential impacts on
dnwnorar ipm nrnnerites or resources.
DEQ Stormwater Management Plan Review Checklist 3
SWPPP Review Checklist
General Information
Project Name:
Date:
Review Date:
3e Reviewer:
Yes
No
N/A
General Information
Erosion and Sediment Control Plan incorporated by reference.
Stormwater Management Plan incorporated by reference.
A narrative description of the nature of the construction activity, including the function of the
project (e.g., low density residential, shopping mall, highway, etc.).
Inspection frequency is established in accordance with the regulations.
Plan Motll and updates properly addressed in the document.
waters aflcatlons d
Impaired n TMDLs as applicable identified.
SWPPP has the proper signatures.
Site Plan
Site plan is legible with no areas unreadable or unlabeled.
Directions of Stormwater flow and approximate slopes anticipated after major grading
activities is clearly shown.
Site plan indicates limits of land disturbance including steep slopes and natural buffers around
surface waters that will not be disturbed.
Site plan includes locations of major structural and nonstructural control measures, including
sediment basins and traps, perimeter dikes, sediment barriers, and other measures intended
to filter, settle, or similarly treat sediment that will be installed between disturbed areas and
the undisturbed vegetated areas in order to increase sediment removal and maximize
stormwater infiltration.
Locations of surface waters are clearly shown on site plan.
Site plan clearly shows the locations where concentrated stormwater is discharged.
She plan includes locations of support activities, when applicable and when required by the
VSMP authority, including but not limited to (i) areas where equipment and vehicle washing,
wheel washing, and other material or equipment washing Is to occur; (ii) storage areas for
chemicals such as acids, fuels, ferti livers, and other lawn care chemicals; (ill) concrete wash
out areas; IN) vehicle fueling and maintenance areas; (v) sanitary waste facilities, including
those temporarily placed on the construction site; and (vi) construction wane storage.
The location of the on -site rain gauge, if applicable, is included in the site plan.
DEQ SWPPP Review Checklist
Pollution Prevention Plan
The pollution prevention plan addresses potential pollutant - generating activities that may reasonably be
expected to affect the quality ofstormwater discharges from the construction activity, including any support
activity.
Potential pollutant - generating activities are identified acid shown on the plans.
The location of Potential pollutant - generating activities Is shown on the plans.
The plan identifies all nonstormwater discharges, Including any support activity;
The plan identifies the person responsible for implementing the pollution prevention practice
for each pollutant- generating activity (if other than the listed qualified personnel);
Pollution Prevention Pnothoes and Procedures
Plan includes methods to prevent and respond to leaks, spills, and other releases including (1)
procedures for expeditiously stripping, containing, and cleaning up spills, leaks, and other
releases; and (ii) procedures for reporting leaks, spills, and other releases in accordance with
Part III G.
Plan includes methods to prevent the discharge of spilled and leaked fuels and chemicals
from vehicle fueling and maintenance activities (e.g., providing secondary containment such as
spill berms, decks, spill containment pallets, providing cover where appropriate, and having
spill kits readily available.
Plan includes methods to prevent the discharge of soaps, solvents, detergents, and wash
water from construction materials, including the clean -up of stucco, paint, form release oils,
and curing compounds (e.g., providing (1) cover (e.g., plastic sheeting or temporary roofs) to
prevent contact with stormwater, (ii) collection and proper disposal in a manner to prevent
contact with stormwater; and (iii) a similarly effective means designed to prevent discharge of
these pollutants).
Plan Inlcudes methods to minimize the discharge of pollutants from vehice and equipment
washing, wheel wash water, and other types of washing (e.g., locating activties away from
surface waters and stormwater inlets or conveyance and directing wash waters to sediment
basins or traps, using filtration devices such as filter bags or sand filters, or using similarly
effective controls).
Plan includes methods to direct concrete wash water into a leak -proof container or leak -proof
settling basin. The container or basin shall be designed so that no overflows can occur due to
inadequate sizing or precipitation. Hardened concrete wastes shall be removed and disposed
of in a manner consistent with the handling of other construction wastes. Liquid concrete
wastes shall be removed and disposed of In a manner consistent with the handling of other
construction wash waters and shall not be discharged to surface waters.
Plan includes methods to minimize the discharge of pollutants from storage, handling, and
disposal of construction products, materials, and wastes including (i) building products such as
asphalt sealants, copper flashing, rooting materials, adhesives, and concrete admixtures; (ii)
Pesticides, herbicides, insecticides, fertilizers, and landscape materials; and (iii) construction
and domestic wastes such as packaging materials, scrap construction materials, masonry
products, timber, pipe and electrical cuttings, plastics, Styrofoam, concrete, and other trash.
The plan details methods to prevent the discharge of fuels, oils, and other petroleum
products, hazardous or toxic wastes, and sanitary wastes.
The plan address any other discharge from the potential pollutant - generating activities not
addressed above.
Plan describes procedures for providing pollution prevention awareness of all applicable
wastes, including any wash water, disposal practices, and applicable disposal locations of such
wastes, to personnel in order to comply with the conditions of this general permit. The
operator shall implement the procedures described In the 5WPPP.
DEQ SWPPP Review Checklist
Impaired waters
SWPPP requirements for discharges to impaired waters, surface waters with an applicable TMDL wasteland
Identify the impaired waterls), approved TM DL(s), pollutant(s) of concern, and exceptional
waters identified in 9VAC25- 260-30 A 3 c, when applicable.
The plan provides clear direction that permanent or temporary soil stabilization shall be
applied to denuded areas within seven days after final grade is reached on any portion of the
sRe.
The plan indicates that nutrients shall be applied in accordance with manufacturer's
recommendations or an approved nutrient management plan and shall not be applied during
rainfall events.
The plan provides clear direction that a modified Inspection schedule shall be implemented in
accordance with Part I B 4 or Part I B 5 when discharging to waters identified as impaired.
The plan includes the name, phone number of the qualified personnel conducting required
Inspections.
The plan Includes the individuals or positions with delegated authority, in accordance with
Part III K, to sign inspection reports or modify the SWPPP.
DEQ SWPPP Review Checklist
DEQ Office of StomtwaUx Management
MVP Pipeline Spread 8 Completeness Review
Attachment 3 — Points of Discharge Example for DA -GI -001
Hydrograph Report
Hydreflow Hydmgrephe Ex rsioe forA CAD& Ciwl 3DOM16 by Atkdesk, Ine 00.5
Hyd. No. 2
Time to peak
Test Volume Calculation
Hyd. volume
Hydrograph type
= SCS Runoff
Storm frequency
= 1 yrs
Time interval
= 2 min
Drainage area
= 52.850 ac
Basin Slope
= 0.0%
Tc method
= User
Total precip.
= 2.40 in
Storm duration
= 24 hrs
Q (ofs)
0.10
0.09
0.0a
0,07
0.06
0.05
0.04
0.03
0.02
0.01
000
4
HWY. WI M 11-11
Peak discharge
= 0.081 ds
Time to peak
= 24.00 hrs
Hyd. volume
= 1,813 cult
Curve number
= 49
Hydraulic length
= 0 ft
Time of conc. (Tc)
= 30.00 min
Distribution
= Type II
Shape factor
= 484
Test Volume Calculation
Hyd. No. 2 -- 1 Year
Q (cis)
0.10
0.09
0.08
0.07
0.06
0.05
0.04
0.03
0.02
0.01
0.00
0 2 4 6 8 10 12 14 16 18 20 22 24 26
Time (hrs)
— Hyd No. 2
DEQ Office of Stormwater Management
MVP Pipeline Spread 8 Completmcs Review
Attachment 5— Water Bar installation Where Flows are Perpendicular To The Pipeline
iuld be (almost) parallel to
centerline of the pipeline if
:called perpendicular to the
w of runoff, or exceed 8%
)pe if installed perpendicular
H.n nin:.Pnn — ;,kf of ......
Y
DEQ Office of Stormwater Management
MVP Pipeline Spread B Completeness Review
Attachment 6 — Establishing Drainage Areas
4Pn -GI -019 (r
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Google earth
02017 Goggle 400 ft
CITY OF ROANOKE
OFFICE OF'FIIE CITY CLERK
215 C6nrch Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'1'de,hnn : (540) X53 -2541
F-: (.5411) X53 -1145
5'rIiP11ANIL M. MOON REYNOLDS, MM(. P: moll: ckrk(u rnunokenr.AOr (' E( ELIA F. MC (OY
('is, ( E. k Dcnaly (iry ('lark
('L('LLIA 1. WLMDD,(M('
Assislaal Depup ('it) ('lerk
September 7, 2017
Parish Associate Pastor John R. Hashing
Raleigh Court Presbyterian Church
203 Chestnut Street
Salem, Virginia 24153
Dear Pastor Hasting:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Tuesday, September 5, 2017.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
SMR:aa
,�ap4 RO'tyo
o` ' rte -
CITY COUNCIL REPORT
To: Honorable Mayor and Members of City Council
Date: September 5, 2017
Subject: Library System Statistics for FY -17
Attached is a report from the Department of Libraries which summarizes various
measurements of activities in the system for Fiscal Year 2017 which ended June 30'x.
On page One, the report illustrates in summary form by location that the number of
programs offered during the fiscal year increased, while overall attendance and
participation in such programs increased as well. Door counts at the Library
branches and Main Library increased in spite of the closure of the Williamson Road
Branch for renovation during most of the fiscal year. Even with the
transition /closure of the Williamson Road Branch during the year, total system
material circulation increased slightly, and overall attendance at programs system-
wide increased by approximately 12 %.
Also of note are the statistics at the Raleigh Court Library which reopened in FY -17.
Since it reopened, door count has increased by 62 %, and circulation of materials has
increased by 17% as compared to the last full fiscal year of service (FY -14).
On page Two of the attached, the same information is presented cumulatively for the
system over a fourteen year period. Of interest at the bottom of this page is the
trend on "Ebook Circulation ", which has begun to level off after an initial surge when
first introduced in 2012 -2013.
Should you have any questions about this report, please do not hesitate to contact
me.
BRIAN EN
Assistant City Manager
Attachment
Distribution: Council Appointed Officers
Sheila Umberger, Director, Department of Libraries
Roanoke Public Libraries - Statistics
Program Numbers
Total Programs Offered
2014-2015 2015 -2016 1 2016 -2017
Gainsboro
517 445 442
Jackson Park
274 223 480
Main / RCPS
2,463 ` 3,406 4,311
Melrose /Subreg.
536 316 367
Raleigh Court
74' 132" 356
illiamson Rd
455 261 " 116'
[Totals
4,519 4,783 6,072
Program Attendance
Total Program Attendance
2014-2015
2015 -2016 2016 -2017
Gainsboro
10,657
8,700 10,015
Jackson Park
4,348
3,750 14,220
Main / RCPS
46,851
60,488 56,493
Melrose /Subreg.
6,561
4,879 6,633
Raleigh Court
2,349"
1,949" 5,002
V hamson Rd
8,964
4,624 * 1,878
[Totals
81,730
1 84,390 94,261
Roanoke Public Libraries Doorcount Stats
Doorcount Stats
2014-2015
2015 -2016
2016 -2017
ainsboro
87,043
83,091
84,485
ackson Park
73,479
75,914
79,096
Law
8,174
4,059
6,672
Main
202,092'
203,755
197,718
Melrose /Subreg,
63,380
79,624
76,294
Raleigh Court
18,722 "
34,493 *
114,618
Williamson Rd
77,405
73,106'
0
Totals
530,295
554,042
558,883
Roanoke Public Libraries Circulation Stats
Circulation Stats
2014-2015
2015 -2016 11
2016 -2017
ainsboro
82,642
70,999
87,954
Jackson Park
52,132
47,476
61,788
Law
2,678
2,536
2,024
Main / Virtual Records / e- Branches
621,970
641,403
616,674
rose /Su br
69,001
67,494
61,855
eigh Court
34,054 *
49,300 "
129,410
Lioll iamson Rd
88,264
81,765 *
6,876 *
tals
950,741
956,525
1 966,581
* Closed for renovations for a period of time
Roanoke Public Libraries - Statistics
Program Numbers
Total Programs
ffered
2003-
2004
2004-
2005
2005-
2006
2006-
2007
2007-
2008
2008-
2009
2009-
2010
2010-
2011
2011-
2012
2012-
2013
2013-
2014
2014-
2015
2015-
2016
2016 -
2017
otal Programs
175
300
475
727
1,069
1,690
1,893
3.300
4,010
4.330
4,403
4.519
4,783
6,072
Program Attendance
rogram
2003-
2 004-
2005-
2006-
2007-
2008-
2009-
2010-
2011-
2012-
2013-
2014-
2015-
2016 -
[ota
ance
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
rogram
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
otal Doorcount
4176
5.716
11.465
13.501
23495
45,695
35616
42624
46,978
47,270
51.334
81,730
84.390
94,261
ance
Door Count Totals
irculation
2003-
2004-
2005-
2006-
2007-
2008-
2009-
2010-
2011-
2012-
2013-
2014-
2015-
2016-
oor Count
413.515 470,034 516,649
552,534
645,110
853,478 847,603 828,135
827,868
836,918
-book Circulation
0
0
0
0
0 0 0
0
64,198
75,394 102.782 122,606
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
otal Doorcount
328.228
424.279
496406
548,436
626,729
659,845
659,575
659.672
660.559
686.196
509.963
530,295
554.042
558
Circulation
irculation
2003-
2004
2004-
2005
2005-
2006
2006-
2007
2007- 2008- 2009-
2008 2009 2010
2010-
2011
2011-
2012
2012- 2013- 2014-
2013 2014 2015
2015-
2016
2016-
2017
irculation
299,913
293664
306,215
320,428
413.515 470,034 516,649
552,534
645,110
853,478 847,603 828,135
827,868
836,918
-book Circulation
0
0
0
0
0 0 0
0
64,198
75,394 102.782 122,606
128,657
129,663
otal Circulation
299,913
293,664
306,215
320,446
414,209 517,428
564,574
709,308
928,872 950,741
956,525
966,581
From FY 12 -13 to current, at least 1 branch is closed for renovation
3271 Allendale Street, SW
Roanoke, VA 24014
August 29, 2017
Stephanie Moon Reynolds, Clerk
City of Roanoke
215 Church Avenue, SW Suite 456
Roanoke, VA 24011 -1536
Dear Ms. Reynolds:
Enclosed is the 2016-2017 Annual Report from the Roanoke Public Library Advisory Board. We
appreciate your patience as we attempted to catch up with our reporting responsibilities over the
last few months. I want to assure you that, as Chair, I will do everything possible this year to
make sure that the Board's obligations are fulfilled in a timely manner.
RReejs�pectfully yours,,
Marianne E Gandee, Chair
Roanoke Public Library
Advisory Board
Roanoke Public Library Advisory Board
Annual Report 2016 -2017
The purpose of the Roanoke Public Library Advisory Board is to act in an advisory
capacity for the Roanoke City Council and the Roanoke City Manager on matters pertaining
to the city's libraries. The Board reviews statistical reports, proposed plans, and programming
related to the libraries; attends library functions; and offers constructive feedback to the Director
of Libraries. The Board normally meets on the third Thursday of each month. Meetings this
year were moved from 3:30 p.m. to 8 a.m. to accommodate members' schedules, and Board
attendance improved. Although meetings are usually held at the Main Library, occasionally the
Board convenes at one of the library branches to attend a special program or observe an
ongoing renovation.
The composition and structure of the Board changed slightly this year. Jane Field joined
the Board in July, taking the seat previous occupied by Owen Schultz. Jane brings to the Board
her expertise in children's literature, which she acquired while serving as the librarian at Wasena
Elementary School for ten years. Ben Bazak asked to step down as Chair due to his work load
at Patrick Henry High School. In October, the Board elected Marianne Gandee to serve as
Chair for the remainder of the year with Ben serving as Vice Chair.
The Board's contacts with branch libraries and community organizations that partner
with the library for this year were as follows:
Erin Ashwell - Turn The Page Marlene Preston - Virginia Tech
Ben Bazak - Raleigh Court Branch Sharon Ramey - Star City Reads
Jeanne Bollendorf - Williamson Road Branch King Tower - Law Library
Jane Field - Gainesboro Branch Rachel Wheaton - Melrose Branch
Marianne Gandee - Jackson Park Branch
The Board members'terms and their attendance are listed in the tables at the end of this report.
In April, the Board was made aware of its reporting responsibilities to City Council and
that the organization's bylaws had not been filed. Efforts to comply included submitting the
minutes for fiscal year 2015 -2016 as well as the minutes for the first nine months of 2016- 2017.
Bylaws were drafted in May, approved in June, and received by the Clerk at the end of June.
The annual report for 2015 -2016 was approved and submitted in mid- August of 2017. With the
submission of this report, the Board will have fulfilled all of its official tasks for the 2016 -2017
fiscal year.
One of the library system's major endeavors during the 2016 -2017 fiscal year was the
demolition and reconstruction of the Williamson Road branch. Books were packed up, staff
members were reassigned, and computers and furniture were reallocated to other branches by
the end of June 2016. Due to the time that the branch would be closed, some library programs,
including the Pre - School Story Time, Scrabble Club, and Adult Reading Club, were continued at
other locations. In March, when the building was under roof, the Board visited the construction
site to find the old building gutted and a larger footprint for both the branch and the parking area.
The Board was pleased to learn that the new building would include a community meeting room
with adjacent restrooms for after -hours use, a teen area close to the circulation desk to support
better supervision, a large children's room with a captivating interactive display, an adult quiet-
reading room, a number of different -sized meeting rooms, and a garden patio. The renovation
was on schedule at the end of June, and plans were being made to reopen in late fall 2017.
Planning for the Melrose renovation continued with discussions about the revitalized
branch and incorporated stakeholder meetings to assess the specific needs for the Melrose
neighborhood. The option to lease space at the western end of the Goodwill's building on
Melrose had appeal for two reasons:
• By using the pre- existing building, the architects could design a larger library
for the same cost as a smaller, stand -alone building.
• The proximity to Goodwill created the potential for a beneficial community
partnership between the two organizations.
Construction at a different location would also mean that the current branch could continue to
function during the work at the new site; and, when completed, the location of the Melrose
Branch Library would be back on Melrose. City Council's approval to proceed with the branch's
renovation based on the architect's design was unanimous.
Plans for the Melrose branch renovation were 90% complete by the end of June 2017.
The building will be more modern in design with high, exposed ceilings and exterior elements
that distinguish the library from the rest of the structure. The branch will have features common
in other renovated branches, including a community meeting room with adjacent restrooms for
after -hours use, an adult quiet- reading area, an expanded children's room, and a teen area
close to the circulation desk to facilitate better supervision. Additional amenities specific to the
new Melrose branch include a business center and a STEAM lab. During the planning
sessions, some residents proposed that the adjacent, city-owned property be transformed into a
park with playgrounds, exercise stations, and a greenway connecting Forest Park and
Lansdowne with the library. Another suggestion was that food trucks and farmers' markets
could be located in the parking lot. Although these ideas were not integral to the renovation
process, they would certainly enhance the overall result and benefit the entire community.
Before construction begins, the new Melrose location will host the Big Truck Book Launch on
October 7th. At that time First Books will make 40,000 books available to the Roanoke Public
Library for distribution to its Star City Reads partners and the public, and area residents will
have an opportunity to view plans for their renovated branch.
The Raleigh Court branch continued to have increased circulation and high program
attendance. Communication between the Raleigh Court branch and the Patrick Henry faculty
has been positive. The active book club drew in new members, and the combination of weekly
Tai Chi classes, music lab, and special offerings for high school students was responsible for
increased library use. The new community meeting room was always in high demand for
neighborhood functions, and the residents expressed a desire for longer evening hours. In
order to better serve the neighborhood, the branch now has extended hours on both Tuesday
and Thursday evenings until 8 p.m.
Over the past year, the Jackson Park branch has become a very busy, patron - friendly
location with a large increase in door count and circulation. The building's exterior and interior
have been refreshed, carpeting and chairs were replaced, and furniture and computers from
Williamson Road were repurposed. A number of new programs were implemented, drawing in
the neighborhood families and making the branch an attractive place for students when school
is not in session. This large increase in activity at Jackson Park reflects the strategies and
focus of strong leadership in our libraries.
The Gainesboro branch continues to be well used. This year the branch library received
new computers and is currently scheduled to receive funding for carpet, furniture, equipment,
and shelving from the Capital Improvement Budget. Special branch programming topics include
genealogy, the African- American diet, Freedom Road, and Hidden History (a presentation about
African - American ceremonies).
The Law Library, although functioning under restricted hours, continues to be used
regularly by both attorneys and the general public. A good resource for historical Virginia Code
which is not always available online, the branch and its reference materials were also utilized by
a paralegal class throughout the year.
The Main Library continues to attract large numbers of users for resources and
programs. One event, "Living Roanoke," included 25 vendors, a petting zoo, a rock wall, ice
cream and live demonstrations. During the month of September when the libraries sponsored
voter's registration programs, the DMV's Mobile unit, DMV2GO, was parked outside of the Main
Library on September 27th and October 3rd. Main's central location in the business district is
convenient for people who live and work downtown, and its size makes it an ideal venue for
programs drawing large crowds.
A wide variety of library- sponsored programs at all branches continued to attract
Roanoke's citizens. Some examples include summer and winter reading programs, story hours,
a wide range of musical events, literary offerings, arts and craft workshops, educational and
research seminars, technology instruction, health and fitness classes, celebrations, festivals,
and seasonal events. Many programs were offered at several branches which gave citizens
extra opportunities to take advantage of those offerings. In addition, the branch libraries often
arranged specific events of interest for individual neighborhoods. As in other years, the libraries
participated with a number of sponsors for a variety of premiere events: Roanoke's Deschutes
campaign, Starcropolis, the viewing of "Alice's Ordinary People," the Blue Ridge Marathon, a
city -wide Scrabble tournament, Festival in the Park, Local Colors, and the Harry Potter Festival.
The libraries have continued to collaborate with many organizations to develop programs
whose goals are to improve the educational opportunities and quality of life in the Roanoke
Valley:
• Star City Reads, an educational campaign which focuses on increasing the
reading scores of under - achieving students to grade level by end of
the 3rd grade, added the Grandin Theatre and Mill Mountain Zoo as
partners, bringing the total number of partners to 27.
• Books on Buses, which provides bags of books for children to read on city
buses, replenished the bags of books and expanded to more bus
routes.
• Turn the Page, a local organization that encourages parents to read aloud
to their children by donating free books to families with babies born
at Carillon Roanoke Memorial Hospital, sponsored successful book
drives.
• Feed and Read, a partnership with the YMCA and the USDA that serves
healthy meals to children ages 18 and younger during the summer
months, provided 6,155 meals during the summer of 2016.
• 21 st Century After - School Programs, an effort to offer high quality after-
school academic enrichment for students in a safe, engaging learning
environment, provided 10 grant- funded teachers to Roanoke City
Public Schools for the 2016 -2017 school year.
Recognition of the libraries' successful collaborative community efforts has resulted in a
variety of requests for presentations:
• Presentation to the Professional Organization of Educators on library trends
• Webinar for the Campaign for Grade -Level Reading on Messaging and
Mobilizing of the Star City Reads Campaign
• Webinar with Campaign for Grade -Level Reading partners on Roanoke Baby
Book and Books on Buses
• Multi- library tour for the Robert Wood Johnson Conference.
Additionally, the libraries' efforts were rewarded with the following awards and grants:
• One of 11 cities highlighted by HUD for Star City Reads and the Campaign
for Grade -Level Reading
• A HUD grant to distribute 10,000 books at housing authority sites
• The award of 40,000 books from the non - profit organization First Books for
distribution to the public and the library's Star City Reads partners
• Finalist in Harvard's Innovation in American Government Awards Program
• Winner of Roanoke's 7th All America City Award in June 2017 for development
of the Campaign for Grade -Level Reading Star City Reads Initiative
Roanoke Public Libraries provide a framework for the continued intellectual growth as
well as a variety of recreational options to enhance Roanoke's quality of life. Our director and
staff are outstanding in their efforts to maximize library resources while successfully meeting the
needs of Roanoke's diverse population. As a result, the libraries continue to enrich the city
through its efforts to provide a broad spectrum of valuable experiences, utilizing team building
among the staff while nurturing partnerships within the community. Future plans to support the
library system will ensure that Roanoke's public libraries can continue to serve as community
centers that offer a wide range of opportunities for education, entertainment, and fellowship for
all our citizens.
Board Terms of Office
Member Initial Appointment ---Startina Date Endino Date Full terms
111 Iv' 1611 07/D J&90/17 I
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1% .1 i .11= 1./1 1 1 --------- 0910/18 2
06/06/11 07/0 06/30/17
• - MI' &TITIMM : 1. I.dl 1
Board members may fill an unexpired term and then are eligible to serve three full terms.
20162017 Library Board Attendance
I'd e,.� 4an r)r tirnr .Ian Feh Mar Anr Mav Jim
X = attendance. There was no meeting in December. The new chair was elected
in October and became aware of the attendance pdicy in November.
:.
o.
'lrl
u
t
X = attendance. There was no meeting in December. The new chair was elected
in October and became aware of the attendance pdicy in November.
yam
ct CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Hoorn 456
i Roanoke, Virginia 24011 -1536
'rele,aonc (540)x;3 -2541
Ii,, (540)853 -1145
5' I'II'I LN11, AI. MOON REYNOLDS, M NO P:n:eib ei'i k0, :o:mokev °'4p° CECELIA IC MC('OY
('ip Clerk Dcpuwv City ('lei k
('W( VIA A'I'. W14111, (NO
Assistant Iltpnl} (ire Clerk
September 6, 2017
Wayne G. Strickland, Executive Director
Roanoke Valley Alleghany Regional Commission
P. O. Box 2569
Roanoke, Virginia 24010
Dear Mr. Strickland:
This is to advise you that The Honorable John A. Garland has qualified as an Elected
Official Representative of the Roanoke Valley Transportation Planning Organization for
a three -year term of office ending June 30, 2020.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, John A. Garland, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as an Elected Official Representative of the Roanoke Valley
Transportation Planning Organization for a three -year term of office ending June 30,
2020, according to the best of my ability. (So help me Godl
/ JOHN A. GARLAND
The foregoing oath of office was taken, sworn to, and subscribed before me by John A.
Garland this _ day of Ud. 2017.
Brenda S. Hamilton, Clerk of the Circuit Court
cif CITY OF ROANOKE
OFFICE OF TIIE CITY CLERK
215 ('hurch Avrn w, S. W., Room 456
Roanoke, Virginia 24011 -1536
'I'uluphnnu: (540)853 -2541
IOu: (5411) 853 -1145
SI'4:1'II AN 11; N. MOON REA NOLDS, NI MC P: nmil: clerkv, rnnnnkucn.a °P (' E( H AA 14M11('('ON
('i1v ('lu, k Dupni) ('ity ('lurk
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September 6, 2017
Gayle Shrewsbury, Secretary
Western Virginia Water Authority Board
601 S Jefferson Street, #100
Roanoke, Virginia 24011
Dear Ms. Shrewsbury:
This is to advise you that John P. Bradshaw, Jr., has qualified as a City representative
of the Western Virginia Water Authority Board for a four -year term of office ending
June 30, 2021.
Sincerely,
ter, rn • Y���i �t� �a
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, John P. Bradshaw, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a City representative of the Western Virginia Water Authority
Board for a four -year term of office ending June 30, 2021, according to the best of my
ability. (So help me God)
JOHN P. BRADSHAW, JR.
The foregoing oath of office was taken, sworn to, and subscribed before me by John P.
Bradshaw, Jr., thi day of a �� '/ 2017.
Brenda S. Hamilton, Clerk of the Circuit Court
(� � U
By 1 ,r , Clerk
p4
-1�n
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
iiC4^
Roanoke, Virginia 24011 -1536
Te @yLnnu (5411)99 -2541
Ev: (5411)953 -1145
SH NIAN1r: AI. %l00N 126:\'N0H)S, klkl(.
Plnwil: tlerlqu roanokeva'C04 ('ECH AA F. MC'CO1'
City (l"1,
Ilrpnl� City ('lerk
September 6, 2017
Aisha Johnson
Assistant to the City Manager
Roanoke, Virginia
Dear Ms. Johnson:
('li('EI.IA'I. WE66, ('M('
A.vein'lanl Deymy ('ily ('lei k
This is to advise you that Benjamin Bazak has qualified as a member (Citizen at Large)
of the Youth Services Citizen Board for a three -year term of office ending June 30,
2020.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit
I, Benjamin Bazak, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member (Citizen at Large) of the Youth Services Citizen Board
for a three -year term of office ending June 30, 2020, according to the best of my ability.
(So help me God)
l
BENJAMIN AZ K
The foregoing oath of office was taken, sworn to, and subscribed before me by
/' -1
Benjamin Bazak this Zvi% day of Sf- 2017.
Brenda S. Hamilton, Clerk of the Circuit Court
By SWP'LJ t a, CQ_ �e P , Clerk
tr� CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Menne, S. W., ILuun 456
Rnlumkc, Virginia 24011 -1536
'Telephone: (5411)X53 -2541
Ins: (540)853 -1145
F I ETI LWI N M.M00N IZEYNOL113,NIAIC 4: n,vil: cicrkw raouokcva.p "4 ('L(FLIA K M C('01'
('it, M.1, Dcpnty ('i(t ('leak
('E(FLIA'1'. WEBB, ('NI('
A .... tanl Depn(p City ()to It
September 6, 2017
Michele Vineyard, Secretary
Personnel and Employment Practices Commission
Roanoke, Virginia
Dear Ms. Vineyard:
This is to advise you that Chrystal Smith has qualified to replace Meg Munton as a
member (Classified Service representative) of the Personnel and Employment Practices
Commission for a term of office ending June 30, 2020.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Chrystal Smith, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member (Classified Service) of the Personnel and
Employment Practices Commission for a term of office ending June 30, 2020, according
to the best of my ability. (So help me God.)
CHRYSIrAL SMITH
The foregoing oath of ofl c was taken, sworn to, and subscribed before me by Chrystal
Smith thiOC day of 2017.
Bme ,S. Hamilton, Clerk of fhe Circuit Court
u-14,'F 1;
VC Clark
r CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chard, Avenne, S. W., Room 456
Roanoke, Virginia 24011 -1536
10 ,anno: (140) 853-2541
Fav (,1411)X53 -1145
S'11,1'1 IANI E NI. MOON R1 N0rI.I1S, N1 MC P�nmil: clerltt. numnkoa,.gnr (y;('1gAAICMCC0Y
('11) ' ('Ierk Depnty City (York
September 6, 2017
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
CECELIA'1'. WEBB, (NI('
As%ntnat Deputy ('ity Oo k
This is to advise you that Meighan Sharp has qualified as a member of the Roanoke
Arts Commission for a term of office ending June 30, 2020.
Sincerely,
tephanie M. on Reynolds, MMC
City Clerk
PC: Susan Jennings, Arts and Culture Coordinator
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Meighan Sharp, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission for a term of office
of ending June 30, 2020, according to the best of my ability. (So help me God)
Mal
Lill 'WTIMMM
The foregoing oath of office was taken, sworn to, and subscribed before me by Meighan
Sharp this 17;" day of A0 2017. .
Brenda S. Hamilton, Clerk of the Circuit Court
By_ !
September 6, 2017
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
This is to advise you that The Reverend Joe Cobb has qualified as a member of the
Roanoke Arts Commission for a term of office ending June 30, 2020.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
PC: Susan Jennings, Arts and Culture Coordinator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chu. A Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'l elepknne: (540)853.2541
Enx: (5411)853 -1145
til'lil'IL1rvIP: M1I. nI(ION 1(Pa'N(11.14ti, M1IM(.
P ?nlnll. <ierkm mm�nkcv °guv
('ECE.LIA n. MC('01
('i1)- ('lark
Ih'puly ('ily ('Icrk
( E( EI.IA'1, WLBB, (T1('
Allill2nl ❑ellnl)' ('iry ('krk
September 6, 2017
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
This is to advise you that The Reverend Joe Cobb has qualified as a member of the
Roanoke Arts Commission for a term of office ending June 30, 2020.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
PC: Susan Jennings, Arts and Culture Coordinator
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, The Reverend Joe Cobb, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impLrtially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission for a term of office
of ending June 30, 2020, according to the best of my ability. (So help me God)
JOE COBB
The foregoing oath of office was taken, sworn to, and subscribed before me by The
Reverend Joe Cobb this� day of 9 2017.
Brenda S. Hamilton, Clerk of the Circuit Court
I_ u
Clerk
U .�
A COPY T TE BREND�B. HAMILTON, CLERK
BY � W DnPury Clerk
iii
CITY OF ROANOKE
CITY COUNCIL
i
"� _
215 Church Avenue, S W.
t /�
Noel C. Taylor Municipal Building, Suite 456
�rkrrNr %�
Roanoke, Virginia 24011 -1536
-_ -'
Telephone: (540) 853 -2541
SHERMAN P. LEA, SR.
Fax: (540) 853 -1145
Council Members
Mayor
Email: clerk @manokeva.gov
William D. Beslpiteh
Michelle L. Dykstra
Raphael E. "Ray" Ferris
John A. Garland
Anita J. Price
September 5, 2017
David B.Tonkle
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
We jointly sponsor a request of Nicole Harris, Vice - Chair, Roanoke
Neighborhood Advocates, to present the Annual State of the Neighborhoods
Reports, at the regular meeting of City Council to be held on Tuesday,
September 5, 2017, at 2:00 p.m.
Sin I� /v
John A. Garland
Council Member
Michelle L. Dykstra
Council Member
JAG /MLD:ctw
C/
Annual State of tke
Neigkborkoods
Report
4 Roanoke Neighborhood Advocates
Fiscal Year 2016 -2017
Annuaf State of the Neighborhoods Report
We have Provided Copies of the presentation with notes as our Report.
for your review. The contents of the slides are in the notes along with
additional information provided in BOLD lettering.
Establishment, Mission & Members
On June 16, 2003, Roanoke City Council established the
Roanoke Neighborhood Advocates (RNA)
The mission of the Roanoke Neighborhood Advocates is tc
advocate for the wishes, wants, needs and desires of
Roanoke's neighborhoods and neighborhood organizations
Membership
• City Council currently appoints seven (7) members
• RNA selects six (6) additional members for a total of thirteen (13)
Currently, the RNA is comprised of ten (10) members
Establishment, Mission & Members
• On June 16, 2003, Roanoke Citu Council established the Roanoke Neiahborhood
Advocates (RNA) by Resolution 3 63q7-061603 to, among other things,
encourage the growth in number and capacities, of wide varieties of neighborhood
organizations across the city.
• The mission of the Roanoke Neighborhood Advocates is to advocate for the
wishes, wants, needs and desires of Roanoke's neighborhoods and neighborhood
organizations and ensure that the best interests of all Roanoke neighborhoods are
effectively presented.
• Membership
• City Council currently appoints seven (7) members
• RNA selects six (6) additional members for a total of thirteen (13)
• Currently, the RNA is comprised of ten (10) members The RNA is
currently reviewing applications to fill the three vacancies.
Member names, contact information, and appointment information are in
attachment A
2
Duties & Responsibilities
Create, develop, implement and maintain a Strategic Business
Plan
• Advise this Council and the City administration regarding
neighborhoods
• Inform neighborhoo.( -based organizations and the public of public
policies and courses of action that support neighborhoods and
neighborhood of-yaml'a60ns
Advise neighborhood -based organizations
Oversee preparation of an annual State of the Neighborhoods
report to this Council
Oversee the administration of the Neighborhood Development
Grant Program
Duties & Responsibilities
• Create, develop, implement and maintain a Strategic Business Plan that directs
the activities of the organization toward effective advocacy on behalf of the
neighborhoods of Roanoke. The RNA Strategic Business Plan is Included as
Attachment B.
Advise this Council and the City administration regarding neighborhoods
concerning existing and proposed public policies affecting the vitality of
neighborhoods and neighborhood organizations
Inform neighborhood -based organizations and the public of public policies and
courses of action that support neighborhoods and neighborhood organizations
Advise neighborhood -based organizations to build their organizational,
administrative and advocacy capacities
Oversee preparation of an annual State of the Neighborhoods report to this
Council
Oversee the administration of the Neighborhood Development Grant Program
such funding granted under the Neighborhood Development chant Program to
meet criteria established by the RNA
Y-
RNA operates
on the belief
tkat
neighborhoods
are
instrumental to
the success of
our city
RNA operates on the belief that neighborhoods are instrumental
to the success of our city.
0
Why are neighborhoods so important?
• Strong neighborhoods create an environment where people
Feet connected.
The connection between people and their community lays
the foundation for healthy families and strong community
ties.
It's at the neighborhood level where residents get to know
one another and create community and civic engagement.
•
8y engaging in Roanoke's neighborhood life and with their
neighbors, citizens often become active partners with the
City of Roanoke.
Why are neighborhoods so important?
• Strang neighborhoods create an environment where, nennle. feel eonnerted -
where they gain a sense of community
• The connection between people and their community lays the foundation for
healthy families and strong community ties - which are the building blocks for a
better city.
• It's at the neighborhood level where residents get to know one another and
create community and civic engagement. Neighborhood Involvement makes
people more informed, engaged, and committed to their community and
ultimately the city.
• 139 engaging in Roanoke's neighborhood life and with their neighbors, citizens
often become active partners with the City of Roanoke in the decisions being
made about their neighborhood, that ultimately affect the quality of life and
character of our community.
P1
The Role of Neighborhood Organizations
Successful Neighborhood groups...
• Help to prevent small issues From growing into large
problems.
• Provide opportunities for residents to interact for the benefit
of their community, gain leadership skills, solve problems,
and improve the places they call home.
• Provide a safe and welcoming environment for adults and
children to socialize with those around them.
Great neighborhood associations empower people and
encourage participation in community activities.
The Role of Neighborhood Organizations
• Help to prevent small issues from growing into large problems -
Neighborhood groups offer additional eyes and ears on our streets
• Provide opportunities for residents to interact for the benefit of their
community, gain leadership skills, solve problems, and improve the places
they call home.
• Provide a safe and welcoming environment for adults and children to
socialize with those around them
Great neighborhood associations empower people and encourage
participation in community activities.
M
Roanoke is a city of neighborhoods
Strong neighborhoods with strong neighborhood
organlzatlon5 can become strong partners in helping to
govern our city
The RNA, through a close partnership with the Office of
Neighborhood Services, advocates on behalf of the interests
and concerns of each neighborhood, throughout Roanoke.
• Roanoke is a city of
neighborhoods
— So—
• Strong neighborhoods with
WHAT'S
strong neighborhood
otro n can become
strong paKners in helping to
partners
govern our city
BOTTOM
• The RNA, twr t to close
Partnership with the OFfirc
of Neighborhood Services.
LINE?
advocates an behalf the
interests and concerns of
each neighborhood.
throughout Roanoke.
i
Roanoke is a city of neighborhoods
Strong neighborhoods with strong neighborhood
organlzatlon5 can become strong partners in helping to
govern our city
The RNA, through a close partnership with the Office of
Neighborhood Services, advocates on behalf of the interests
and concerns of each neighborhood, throughout Roanoke.
FA
L-
• 49 officially designated
neighborhoods
• 25 Neighborhood
Associations and Watch
Groups
• 146 Planned
Neighborhood Meetings
per year
• RNA Serves as the
liaison and advocate for
those groups to the City
Government and other
stakeholder groups
C
• 4a officially designated neighborhoods
• 25 Neighborhood Associations and Watch Groups
196 Planned Neighborhood Meetings per year
RNA Serves as the liaison and advocate for those groups to
the City Government and other stakeholder groups
X
• Advocate pn behalf of Neighbors in South Roanoke regarding the
city's �eiyt +boyhood notification protocol for informing neig born of
rezoning changes being proposed.
• Assist with distribution of surveys regarding the 2A16 Roanoke
Senior Quality of Life.
• Advocate on behalf of R.E.A.C.H and other interested nonprofits
for the city to allow their use of old Fire Station #6 located on
Jamison Ave SE For community - related activities.
• Assist C.H.I.P in obtaining invitations by neighborhood groups to
attend their meetings.
• Advocate on behalf of Riverland- Walnut Hill nei hborhood
regarding noise generated from Dr. Pepper Part9 concerts.
• Advocate on behalf of Miller Court Neighborhood Alliance for the
city to resolve issues arising fr m recent roadwork performed
throughout their neighbor Food
2026 -2017 Advocacy
• Advocate on behalf of Neighbors in South Roanoke regarding the city's
neighborhood notification protocol for informing neighbors of rezoning changes
being proposed.
• Assist with distribution of surveys regarding the 2026 Roanoke Senior Quality of
Life.
• Advocate on behalf of R.E.A.C.H. and other interested nonprofits for the city to
allow their use of old Fire Station e6 located on Jamison Ave SE for community-
related activities.
• Assist C.H.I.P in obtaining invitations by neighborhood groups to attend their
meetings.
• Advocate on behafF of Riverland- Walnut Hill neighborhood regarding noise
generated from Dr. Pepper Park concerts.
• Advocate on behalf of Miller Court Neighborhood Alliance for the city to resolve
issues arising from recent roadwork performed throughout their neighborhood.
9 i
2016 -2017 Advocacy coast
itizen regarding the 'restoration of rights' for the city to
e.. who,'pa!d thnr debt to society' to coach and assistant coach
/•�,..,:.v:..:..:_ nrtivit,es.
• Advocate .•.. ,;u.! of the H -:tm r. ..:.,r o Presnation District fast the cit4y to
requme a :,,;gLhv, -Land eomnnf 4rlr 1, •h:ur design' For t c new Higher Educations
Culinary Im?r hip building blin.l nxnn n,lul
• Assist Weatherise Roanoke in s14king neighborhood property owners to participate in
energy assessment evaluations of their iko,,1s.
Partner with Citizen9Convention to host a small neighborhood conference during the
Spring of 2017.
Partner with the nonprofit R.E.A.C.H, to host a miniature'Cityworks(X)po' but on a
grassroots level in the spring o$ 2017
Advocate on behalf of &p randin Court Neighborhood Assliation for the city not to
sell the historic caretake ✓s Fouse in Fishburn Park along wit some adjoining /and.
Advocate on behalf of Old S5outhwest, Inc. �,,:....! t; , proposed RM -1 zoning
amendment that would allow additional s:. -+1. h u. lg homes to be converted into
duplexes in their neighborhood and oche, s city.
2016 -2017 Advocacy Cont.
• Advocate on behalf of a citizen regarding the 'restoration of rights' for the city to allow
convicted criminals who 'paid their debt to society' to coach and assistant coach city sport
recreational activities.
• Advocate on behalf of the Historic Cainsboro Preservation District for the city to require a
neighborhood compatible 'historic design for the new Higher Education's Culinary Institute
building being expanded.
• Assist Weatherize Roanoke in seeking neighborhood property owners to participate in
energy assessment evaluations of their homes.
• Partner with Citizens Convention to host a small neighborhood conference during the
Spring of 2017.
• Partner with the nonprofit R.E.A.C.H. to host a miniature 'Cityworks(X)po' but on a
grassroots level in the spring of 2017.
• Advocate on behalf of the Cirandin Court Neighborhood Association for the city not to sell
the historic caretaker's house in Fishburn Park along with some adjoining land.
Advocate on behalf of Old Southwest, lint. against the proposed RM -1 zoning amendment
that would allow additional single family homes to be converted into duplexes in their
neighborhood and others around the <ity.
10 1
zos� -zo27
Accomplishments
2016 -2017 Accompliskments
i ne Following slides show efforts made by the MA during the
last fiscal year, related to RNA's Strategies for Accomplishing
Duties and Responsibilities.
it
Develop a plan -of- action that raises the profile of
RNA
• The RNA has assigned each member to serve as liaison to one
or more neighborhood organizations and /or watch groups.
• RNA . >,embvrs io-,vr builr between themselves and these
neighhor 6nud rynnyos to r= nv, miY'r 8•nt feedback to determine a
patter, ,,r ,.,:,; n •.; am.n ..j ..e,ji,borhoods.
• RNA responded to neighborhood of feedback by creating
surveys on social media to gauge residents' feedback on
Several issues to share with Council, including:
• The closing of the two public pools for FY 2017 -2018
• The proposed RM -1 Zoning Amendment
Develop a plan -of- action that raises the profile of RNA
The RNA has assigned each member to serve as liaison to Ong or more
neighborhood organizations and /or watrh groups.
• RNA members have built relationships between themselves and these
neighborhood groups to receive sufficient feedback to determine a pattern
of concerns among neighborhoods. Each neighborhood advocate attends all
meetings for 3 -5 Neighborhood Associations or Watch Groups and reports
their concerns and feedback at RNA monthly meetings.
RNA responded to neighborhood of feedback by creating surveys on social media
to gauge residents' feedback on several issues to share with Council, including:
• The closing of the two public pools for FY 2017 -2018 (Neighborhood
groups were against closing the pools)
The proposed PM-:L Zoning Amendment (The majority of respondents are
opposed to the RM -i Zoning Amendment)
1-2. 1
Facilitate meetings related to neighborhood
revitalization programs
Tke RNA has formed a
collaborative team of invested
members and stakeholders into a
"Neighborkoods First" taskforce.
• This initiative will provide oversight
For an ongoing dialogue regarding
neighborhood needs and problems
identified by RNA members from
attending neigkborhood meetings
• Initial Please Includes Roanoke's
Nortkwe5t and Soutkeast
Neigkborkoods
Facilitate meetings related to neighborhood revitalization
programs
The RNA has formed a collaborative team of invested
members and stakeholders into a "Neighborhoods First"
taskforce. This is a subcommittee of the RNA
This initiative will provide oversight for an ongoing
dialogue regarding neighborhood needs and problems
identified by RNA members from attending
neighborhood meetings. Task force participants include
RNA, City Council, The Peacemakers, Law Enforcement,
Non - profit stakeholders, and Neighborhood residents
Initial Phase Includes Roanoke's Northwest and
Southeast Neighborhoods
13
Facilitate meetings related to neighborhood
revitalization programs, cant.
• NW and SE concerns to be addressed:
• Blighted and Vacant Properties-
• Alley Maintenance
• Crime, Litter
Sidewalk Deterioration
• Lack of Youth Programs ""
• Inadequate marketing of Neighborhood Assets ""
• Feelings of disconnection
• Disparity
• Lack of community pride
• Inadequate Communication Flow From Neighborhoods to City ""
Facilitate meetings related to neighborhood revitalization programs, coat.
• NW and SF mnrvrn< to be.. addressed: (As identified bu Task Force Participants)
Blighted and Vacant Properties"*
Alley Maintenance
Crime, Litter
• Sidewalk Deterioration
Lack of Youth Programs""
Inadequate marketing of Neighborhood Assets*"
Feelings of disconnection
Disparity
• Lack of community pride
• Inadequate Communication Flow from Neighborhoods to City "
The "" designation indicates those areas that participants from the RNA believe will
be the first issues that the Task Force will address
14
Develop & support programming & refetted resources
for neighborhoods
• 2nd annual Neighborhood Month
Conference for Roanoke
Neighborhoods
• -the conference provided attendees with
the latest information tp help them
sustain safe, healthy and thriving
neighborhoods.
• Subject Matter Experts shared their
extensive knowledge to reinforce how
every rit<en pla s an integral role in
making our neig9borhoods safe,
healthy and thriving places to live.
work, play and invest
• Fift (SO) participants from
nei jborhoods across the city
Develop & support programming & related resources for neighborhoods
5 11de 7-tee Notes: Develop & support programming & related resources for
neighborhoods in such areas as group development, meeting effectiveness,
community leadership, grant writing, marketing, & related topics.
• 2nd annual Neighborhood Month Conference for Roanoke Neighborhoods. In
Partnership with Neighborhood services; Kicked off Neighborhood Month whisk
occurs every May. The Information/Registration Form for this Program is
included as Attachment C to this Presentation.
• The eonFerence provided attendees with the latest information to help
them sustain safe, healthy and thriving neighborhoods.
• Subject Matter Experts shared their extensive knowledge to reinforce how
every citizen plays an integral role in making our neighborhoods safe,
healthy. and thriving places to live, work, play and inve5d
• FiFty (50) participants from neighborhoods across the city. We are already
planning the conference for May 2o1e
15
Develop & support programming &related resources
for neighborhoods
Workshops:
• Why Zoning Matters To You and Your Neighborhood
• Maintaining Your Neighborhood: Understanding the Role of
Code Enforcement
• Working Together for a Better Community
• The Roanoke Impact Center: Empowering People to Affect
Change in Our Community.
Keynote Speaker - Roanoke Police Captain Rick Morris
• Recent initiatives undertaken by the police department to
enhance the quality of life in Roanoke's neighborhoods in in
turn, Our city.
Develop & support programming & related resources for neighborhoods
Workshops: In Partnership with Neighborhood Services
Why Zoning Matters To You and Your Neighborhood
Maintaining Your Neighborhood: Understanding the Role of Code
Enforcement
Working Together for a Better Community
The Roanoke Impact Center: Empowering People to Affect Change in Our
Community.
Keynote Speaker - Roanoke Police Captain Rick Morris
Recent initiatives undertaken by the police department to enhance the
quality of life in Roanoke's neighborhoods in in turn, our city.
16
Identify & Collaborate with groups whose concerns
overlap those of the RNA
Neighborhoods Partnershipp Awards Program held in November 2016 as part
Of Noe city's annual Neighborhoods 'Harvesting of the Fruits' Potluck Dinner.
• Eight (S) trophies were awarded by City Council Members to neighborhood group
volunteers
Community Outreach Events:
• 2017 Neighborhood Month activities - May, annually
• Parks and Arts Events - Throughout the 2016 summer
• Roanoke Public Libraries Community Fair - Fall of 2016.
Slide Title Notes: Identify & Collaborate with groups whose concerns overlap those of the
RNA to provide residents with as much information as possible about their community.
Neighborhoodv Partnership Awards Program held in November 2016 as part of the city's
annual Neighborhoods tbnrve#:ing of the Fruits' Potluck Dinner. Utilizing the funding
provided to the RNA by City Council through the city's Budgeting for Outcomes process,
the RNA, in partnership with City Council and the office or Neighborhood services
• Eight (R) trophies were awarded by City Cuuncil Member; to neiyhborhood group
volunteers recognizing and honoring their outstanding contributions, excellence
and accomplishments achieved through their neighborhood organizations and
partnerships with city departments, schools, nonprofits, businesses, institutions.
community Outrearh Fvents: Ourin g these events, the RNA shared information and flyers
about the RNA. the importance of participating in one's neighborhood group, how to
organize a neighborhood organization or watch group, and promoted various existing
neighborhood groups by providing copies of their most recent newsfetterz.
2017 Neighborhood Month activities — May, annually
Parks and Arts Events - Throughout the 2016 summer
Roanoke Public Libraries Community Fair - Fail of 2016.
17
Establish committee to oversee & administer the
Neighborhood Development Grant Program
• Grant Workshop in November 2016
• Eleven (11) neighborhood organizations and watch groups
submitted twenty -Five (2s) applications requesting in excess
of $90,000 for funding to undertake a variety of
neighborhood self -help projects.
• All but three (3) projects were funded or partially funded by
the RNA Grants Review Committee utilizing the entire
$6,106 budget All projects were completed by the June 30,
2017 deadline
This program once received $20,000 annually
Establish committee to oversee & administer the Neighborhood Development Grant
Program
• (;rant Workshop in November 707.6. In preparation of the FY 2016 2017
Neighborhood Development 4rant Program, the RNA participated with the Office
of Neighborhood services in hosting. F or neighborhood group representatives to
learn how to effectively participate in the upcoming program.
• Eleven (11) neighborhood organizations and watch groups submitted twenty -five
(25) applications requesting in excess of $9o,000 For funding to undertake a
variety of neighborhood self -help projects.
• All but three (3) projects were funded or partially funded by the RNA Grants
Review Committee utilizing the entire #6,106 budget All projects were
completed by the June 30, 2017 deadline. 4rant Applicants and Recipients are
listed in Attachment D to this Presentation.
• As the RNA understands that everyone needs to sacrifice during lean times, our
hope is that City Council will see the importance of bringing this program back to
prior funding levels in the near future, and even consider increasing the funding
to allow for additional neighborhood programs to be funded. A later slide provides
details on what the RNA would use increased funding For. This program once
received $20,000 annually
M
Oversee preparation of an annual State of the
Neighborhoods Report to present to City Council
• RNA established a committee to prepare this annual
State of the Neighborhoods report to present to
council
This report was designed to advise City Council of
our continued Mission, and highlight key advocacy
requests RNA has received, as well as key
accomplishments achieved for the Fiscal Year
2016 -2017.
2016
Oversee preparation of an annual State of the Neighburhoods Report
to present to City Council
RNA established a committee to prepare this annual State of the
Neighborhoods report to present to council which meets the
requirements of Action NH All, NH A15 and other Actions, as
recommended in Vision 2001 -2020.
This report was designed to advise City Council of our continued
Mission, and highlight key advocacy requests RNA has received, as
well as key accomplishments achieved for the Fiscal Year 2016-
2017.
19 I
RNA Budget
Increase
Proposal
Yne Item
Amount
D"WIPOW, of use
Parade Float
$500.00
- +.•iWS:roaiuwmowmiou..:..:.i a�.mxev P9O1{s oa,
a: NWM:B Gnid:vs w,.d
Branding
$1,000 -00
.n +m. ago i9re...et.mm xsu,ea o:.m P,m.nm +. -,me. m.om�.c
Advertising /Promotions
$2,000.00
IkMwNtl,M�nM�a w:pownoaa Prv�.+uo+:eKm .m.a�:euar. +w
irrlge W W IM M b FACM " of p Wm FM:s, PM W T.
«n �x. Proo,waM c...wm. +M P,anwow aom.n
Event Attendance
$2.000.00
Mass Mailings $1,600.00
TOTAL $7.100 v.w«eoncn i�:no„mew.:w..,:n e.n�eewwomowwcm..o
RNA Sudget Increase Proposal
This proposed budget would fund additional opportunities for RNA to get
out In the public and Inform /advertise the existence of RNA and of the
various neighborhood associations, to the community. By attending
various events held throughout the city with a pop -up tent stocked with
informational brochures and other advertisement materials, it will allow
RNA to further inform citizens about existing neighborhood associations,
community events, and even encourage new groups to be formed for
underrepresented areas.
20 1
The RNA firmly believes tkat neigkborkoods are
critically important to Roanoke's future vitality
onnoke succeeds compared to other similar cities in part due to our
artnersd +q.s with one another and our neighborhoods that contribute
to our .'i tq 5 ongoing success.
The. rtnership process' works
borhond residents partnering with husinesses,
ehool5, man - profits, faith -based organizations. pity
administrators. elected officials. and each other making
gnee by preserving and improving the yunfity of
�r l.oanoke's neighborhoods
we're all co t , we are a system that flows.
.n conclusion
8u/ /et one. The RNA firmly believes that neighborhoods are critically important to Roanoke's
tuture vitality
Sub- Hullel Rmr,,ke s., reeds rompar'cd to other sinnini, t,tir, in purl due to ouY
pa rtner5hips with one nnother and our oeiyhborhooris that contribute to our citj s
ongoiny Sw ress. If one looks back over the last 30 years of our city's history, back to
the beginnings of the Roanoke Neighborhood Partnership, one quickly understands the
mason Roanoke succeeded so well as a city, especially compared to other urban areas
around the country.
• The 'partnership process' works
• Neighborhood residents partnering with businesses, schools, non- profits, faith -
based organizations, city administrators, elected officials, and each other - making
a difference by preserving and improving the quality of living in Roanoke's
neighborhoods.
When we're all connected, we are a system N,at flows. the RNA keeps it flowinrp The
goal of the RNA is to help keep it flowing. Roanoke's future depends upon our
neighborhoods, and with the assistance of the RNA, City Council and City staff,
neighborhoods will continue to receive the support they need to become the vibrant places
for people of all ages, lifestyles, and incomes, to live, work, play and invest.
21 1
• The RNA would like to thank City Council for providing
us the opportunity to Serve, on their behalf. and to work
4' Wth our city neighborhoods to help build and
strengthen, the community engagement of Roanoke's
citizens.
We`ako want to acknowledge our appreciation for the
cihtimed support and ongoing assistance we receive
ism kivb Clement of the Office of Neighborhood
S rvC Ls p well as alf city staff who continually help us
taking and achieving our 'duties and
ies' as tforth in the Resolution creating
Thank you!
The RNA would like to thank City Council for providing us
the opportunity to serve on their behalf, and to work with
our city neighborhoods to help build and strengthen the
community engagement of Roanoke's citizens.
We also want to acknowledge our appreciation for the
continued support and ongoing assistance we receive from
Sob Clement of the Office of Neighborhood Services as well as
all city staff who continually help us in undertaking and
achieving our `duties and responsibilities' as set forth in the
Resolution creating the RNA seventeen (17) years ago.
22
ATTACHMENT B
Strategic Business Plan for Roanoke Neighborhood Advocates
Executive Summary:
Roaneke City Council esmblished the Romoke Neighborhood Advocatea epmminec (RNA) in Auguvt2003 to, among other things, encourage the
growth, in numherand capacities, ofwide varieties ofneighbmMod organisstions. The committee replaced the fn «r Roanoke Neighborhood Partnership
steering Committee, which was aholishod as pan of a ounwouring of city departments mimed m housing and neighborhood services.
Council appointed eevm members to the Advsrstes Committee am gnve dose seven the ask ofasno ng six more members for is total Commitl«
membership ofNineen. The RNA is charged with fulfilling eight goals, defined in "&trier and responsibilities" in Raolutim 3634/-06160] passed Juan 16,
2003, by Roanoke City Council.
The mcciuee his laid an she following prelimiruy, plan m acompllsh these goals and expects to modify that plan as more information becomes
available m the committee through its outreach to neighborh ula end neighborhood groups.
The firs, step for the committee was to cosrrplet, its membership with otivens willing an mat the demands ofiesearch and outreach required m create a
strong RNA. The committee has trial to msurt it has an euive committee by ineluding dpalaf.. for merMance a mcerings in the bylaws. The committer
expects to sakes its fing three members at the January mating when its new offiars begin their terms.
The RNA goals divide trim four towiluries: prroposal ofdmumena, transfer of information fm neighborhoods to the city or city- essocisim groups,
transfer of information from gcomment to ndghborhmnd groups and mbeich and mametimt with neighborhood ml m:Miorws
To mat chose goals and to tree,, an advocates group Mat em be a mWel for other mmmmisics, the RNA has mttined the following base for an overall
modest. Plan:
• Cream, develop, implement and maintain a straagic business plan that directs the activities of the ornaniaelion toward effective advocacy m behalfof the
neighborhoods of Roanoke
• Establish mmmittas to oversee prtpmmim -fan annual Stan offs Nelghhnrhnmds report due to council in May, adrommuiion fthe Neighborhood
Gram program, and fecilitmion of mating, rented to revi njudion programs, such ss A. underway in Grunion. and Gilmer -NNEO neighborhoods
is Develop is plan -of- action that mines Me profil, of RNA by assigning members to mod mornings ofspecifsc neighborhood gmupa by having members
music as writers of a regular column in e I lousing & Neighborhood Services newsletter, and by creating RNA letterhead and an RNA web presance
complete with corms t information fm members
• Stmdum a training progmm for RNA members whereby boo members (eta voting and one as charier) ere ,signed to any RNA representation request,
such as membership oa the Community Development Concerns.
• travelog, and epemmge training tar rreighborho ds in how m apnix and maintain groups, how to write grants, antl even haw to create a anwslener; this
training is to it. heavily on the resources that already exist in adtllished Roanoke neighborhood groups, and open avenues tar the introduction of
additional regional, state and nnimd exec rim.
• Identify groups whose conceals overlap those of RNA, such as health, library, parks and ..It., red work with mole groups in an RNA member and
tell nelghberhood groups as much information as possible about me community.
The RNA's strategic plan continues a blueprint t building on the gmLs sat forth in Roaoke't Vomoo 2020 and the city's —a— neighborhood plane
with me aim ofereming World Class neighberhmds. World Class ind l borhaods are diverse neighborhoods where citi«ns of ml ages ere era, have aaeas e
quality education and affordable housing and when residents have knowledge about issues and the wherewithal to make their voice hood by go«mmem. The
plan that follows is the initial planning effort Inward the strategic gods established for RNA.
Mission:
The music. of Me Roanoke Neighborhood Advocates ism adv «me fm the wishes, wane, .ads and doses ofRmarmw', neighborhoods had
neighborhood mgmismons and ensure that the ben id,resa ofall Roanoke neighborhoods arc effectively permitted.
Goals:
The RNA is charged with flfilhod eight gods, defined as "duties and responsihilitiec' in Revolution 36397461603 posted June 16, 2003, by Roanoke
City Council. The awls divide into four caagofia:
• preparownefdommems,
• transfer of information from neighborhoods to led city or city- assaialcd groups,
• trensfo- oferrumnmim from government to neighborhood groups
• mmnesch amt inaaaion wim neighbmhrod mostromnsm.
Strategies for Accomplishing Goals:
Some oflhe goals attar this committee are bound by dhadlim:s, which required decisionsb.forethe gods could be fullystudiedereven before a full
committee could be assembled. B«eusa oflus, roue initial saps to fulfill a god art to be considered interim two Mat banner the goal, but do alt rebound the
idlest mdlumb for achieving the goal. The commence is committed to constantly rusil antl update its strategic plain
Measurements for Goals:
Tlse RNA committed has made a commitment to establish mcasummenu for anions team to meet gaols end even set a measurement godmother
participation by denting a by-law that says a member who misses more than three coatings in a 12 -month period may be considered for removal from the RNA.
Upon a thra -fooMS affirmative vote of the entire RNA membership n is ... mdmiod W City Council may he mead to remove the member.
Breakdown of Goals and Actions by Category:
Category 1: Document preparation and /or review
Goal 1: Establish or ..... 11 plan of operation
Create, develop, implement and margin a strategic basins plan that directs the activities of th. orpnintion toward effective advocacy oa behalf orthe
neighborhoods of Roanoke
SomW: Write an initial samen, plum Mat sou up a stmcmre Mel can M expended ac information is enllmtW na neighborhood needs, issues.
Action: This document, wbint shell be called I working document welay. plans must be adjusted and must evoivd, Md., this goal. It was prepared for
submission to Roanoke City Council berate the end of 2W3.
Goal 2: Oversee preparation of an annual Slate of At Neighborhoods report to commit and have Me report meet requirements of Action NH Ain and
AI I of Vision 201 -2020 Due in May (Aso inquires: Develop infamous for neighborhood health and suslamoddlity, A I I requires r Involve neighborhood
mu nirations, civic groups, and businesses in the development and implementation of neighborhood plans.)
Strategy: Became familiar with neighborhood plans by leading the plans end by attending public Mmms fm the plans. Where plans have and ban officially
adopted and We pan ofthe Comprehensive Plan, interne an the planning process dad ensues thin adequate raourca arc available and directed coward the
democratic acquisition oflegitimem neighborhood will regardingissues of .1 Ws ordinalion.
Action: Each RNA member will atuM Me public humans for Me plane for the t 9ldhorhads for which be RNA member serves as liaison. Where no public
foams arc planned, the RNA member will real already existing plans developed by she city or discuss neighborhood roues with neighborhood leaders and city
staff assigned to review those neighborhoods.
StmIM: Establish outcome, baud o. nationally «cognised criteria, which measure the wcrall health and vimlay ofeach Rrawke neighborhood and, by
eamnsfn, the overall hall end vitality ofthd City of Roanoke.
Arcane In collaboration with City administration and additional public and private local, regional, slaw and national resources, develop Sandler adopt healdry
community indicts, end esthiish end Implement methodologiev to eMket dale sumciem m suDWn annul Stine of The Neighbohwds R.D.n conclusions.
Goal 3: Overact The adminbtratbn of the Neighborhood Grant Program, such funds granted under the Neighborhood Grant Program to meet cruen.
relabliehed by Me RNA. Pint round due in Janunry 2004.
Added: RNA committer voted the following guideline ter considering grant:
I Grants And in he considered against the city's Vision 2020 plan
2. Gram and to bo considered Mat include criteria that will advance Random's status as an All America City
3. Grant must include perfrmmce monsurement.
4. Goals are open to all organintioda wIn. primary focus is on neigM1borhoods m whoa p,.I significantly impact the overall improvement
of. neighborhood.
Action: RNA members, including Via Chair <kct Sandra Kelly, Secraury <lat John Renick, end members shidry Bethel and Bob Caudle, rook pen in a
grinds, fromang pmgfnm far neighborhood lenders in Devernme, 2003. The [mining was open to all organisations and advertised so m to moat new orgamerwm
interested in funding opportunities to assist in their neighborhood improvement efforts.
Action: Established Grants amemnmitted chaired by Job. Greissmayec This combined will have 5 members. Three members will be RNA Advocates and two
members will be ren -RNA citizen. Neighborhood and Housing Services and the Office of Mmagemrnt and Budget will staff the committee.
Category 2: Outreach to neighborhoods and interaction with groups
Goal 1: Assist and work with the Department of [lousing and Neighborhood Services in recruitment of volunteers, outreach and support lu
neighborhoods and ndghbmbood mgmi'utions by Serving ea a liaison to neighborhood group,, by regularly Moral neighborhood matures, being
vowed in community politics, Welding, or other activities and providing written feedback andoccommendations shout nerds, events, tied activities
in neighborhoods
Strategy: Have each RNA member ad assigned as liaison to RNA for specifc neighborhood groups
Action: The RNA member is to enntan his or her....... a,,., by Get. 13, 2003, and establish a time to visit with the groups to explain the Roaooke
Neighbnbwd Advocates group and it mission. Goa ongoing.
Are..: RNA members prtmntW ,,daft nfthe survey to The Presiddi Council for input before distributing to various neighborhood groom Completed
Sept. 29, 2W3
Action: RNA will prepare a survey that seeks to identify gods and issues in the neighborhoods. This will be distributed through neighborhood groups end other
public channels. The data fm the survey will be used as maid to developing the RNA strategic plan and to deveiopmmt of RNA programs. Completed Sep(.
14, 2003
Action: Begin distribution ofmoody to oreighborhood groups OcL 27, 2003, through RNA members visit to public Ibmms of neighborhood meetings
Category 3: Transfer of information from neighborhoods to governmental groups:
Goal 1: Advise council and city administration concerning existing and mounted public policies affecting me vitality ofrmighberhoods and neighborhood
orgnizatims
Strategy: Resareh ongoing and proposed Council and Administration poicy initiatives alfccting the halm and vitality of Ranoke's neighborhoods and
,co ghborhond orgmizatims. Utilizing healthy commuaiy indices, and with significant public input, introdiu results according to overall net effect on
neighborhoods and neighborhood orgnixatims and submit mormmendatims to Council and Administration.
Action: Have staff repere glossary ofonguing and proposed Council and Administration policy initiatives.
Action: Engage Neighborhoods'residentatodmminemoslimpnmtinifiativaendcomspondingmscema.
Action: Crass referetme Neighberlwod faditack with healthy comm rmly indices.
Action: Mille als, with focus on well being of all Renick, aighbodmode, and creau advisory recommendations.
Sto lap': Cron arc mdstain formal advocacy procedure fret allows s11 ei ixons Wuitable access to RNA advocacy process. Advocacy process will ensure that
any cumen may bring my issue before the RNA. Agreement by the RNA met In issue is of significant --No ce in the health and vitality ofall Fireman,
neighborhoods will message that RNA begin formal advocacy Mims relative in the issue brought before it
Actin: Establish procedural guidelines for advocacy process.
Action: Establish public impr muion procedure to ratify citizens ofpading edvucecy, regwsis.
Achom Establish advocacy pmtocul on govern advocacy activities
Coal 2: Advise me Department of Nosing end Neighborhood Services counterman neighborhnds end neighborhood mganintlpns
Strategy: Ensure broader neighborhood participatin mat is more culturally inclusive.
Strategy: Facilitate ireituumad partnerships to Foos an commonly ily goals
SlMegy: Reinvigorate me importance of community building and the creation of social capital
Category 4: Transfer of information to neighborhoods
Goal I: Inform neighborhood -Mxd or,minliona and the public of existing and proposed public politics and courses of action that support
neighborhoods and vighbnrMmd nrganlutMna
Strategy: Research ongoing and proposed Cmncll and Administration policy initiatives alfocting [be health and vitality of Roanoke', im,l bmimods and
neighborhood organizations. Utilizing healthy community inches, and with significant public coma, priorities results according an overall net effest on
neighbmmoda and neighborhood orgnintins and submit recommenderms m neighborhoods and neighbomead communion,
Strategy: Utilize high and low tech Momtmin publishing methods to disamiaa information to neighborood -bread organizations and ties public
Action: Create an RNA presence on me Roanoke Neighborhood Services webso,
Actinic Have an RNA member who a regular column in the few Housing and Neighborhoods' newskner
Goal 2: Advise mighbarbaod -trued crtmake atom In building their orRanisammal, admidDnove and adw im ey rapaeitba
Strategy: Improve the m racratimsl strueture and leadership development ofacighbomaod Lmed orgnicatime,
Action: Determine the five best- minices ngniratanal immune and ladaship development models fm neighbmhmd -head nganiatins.
Action: Develop and offer edified urgniizational structure and leadership development training and edueatin program to all neighbohood -baud
m,majiniom.
'fhe preceding maaanta has RNA Committee's discussions end effns through Me end of December 2003. Regulasupdmes of(limpgmwilibenbmiaedm
Council quarterly or as otiwrwise atudted. The Committee hopes in update Cnail in person in early 2004.
ATTACHMENT
REGISTRATION FORM
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FY 2016 -2017 Neighborhood Development Grant Program Applications
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CITY OF ROANOKE
CITY COUNCIL
J
215 Church Avenue, S. W.
1 '
\�
Noel C. Taylor Municipal Building, Suite 456
hgotr08
Roanoke, Virginia 24011 -1536
- - -'
Telephone: (540) 853 -2541
SHERMAN P. LEA, SR.
Fax: (540) 853 -1145
Email: clerk @roanokeva.gov
Mayor
September 5, 2017
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpirch
Michelle L. Dykstra
Raphael E. "Ray" Ferris
John A. Garland
Anita J. Price
David B. Trinkle
We jointly sponsor a request of Katie Zawacki, Board Chair, Points of Diversity,
to present information with regard to its work within the community, at the regular
meeting of City Council to be held on Tuesday, September 5, 2017, at 2:00 p.m.
Sincerely,
Anita J. Price
Vice -Mayor
William D. Bestp' ch
Council Member
AJP/W DB:ctw
NUIN16of
DIVERSITY
POINTS OF DIVERSITY
a program of the Virginia Center for Inclusive
Communities
Promoting Inclusion in the Roanoke
Valley
DIVERSITY
The many possibilities of identities,
skill, appearance, abilities, and other
characteristics represented within a
population
NUIN 15 of
DIVERSITY
/POINTS of
DIVERSITY
INCLUSION
means
All participate, All belong
and All voices are heard
"Inclusion requires intention, if we are not intentionally
inclusive we run the likelihood of being unintentionally
exclusive" Jonathan Zur, January 2015
PI NTS
/A-,
of
DIVERSITY
DIVERSITY is
Counting People
INCLUSION is
Making People Count
?�
4 � h
' tit
A.
Youth Communication Evaluations
1. Do you think your school /group /Roanoke Valley
community does enough to stand up against
prejudice? 55% said NO
2. Would you like
to
have
more opportunities to talk
about
differences
in
race,
religion
etc.?
90%
said
YES
3. Are you interested in acquiring more skills to be a
leader in promoting Inclusion of All? 80% said YES
M6111I:■ to] I'M MI
Obstacles to full Inclusion
• Race
• Economic /Socio- economic Class
• Sexual Orientation /Identity
• Religious
STUDY CIRCLES
from www.everyday - democracy.org
A framework for conducting community dialogue
on divisive issues
• Lynchburg (2006) -1,000 participants in dialogue on race
• Charlottesville (2009) — 700 participated in dialogue on
race
• Montgomery County (2012) 100 in a series of discussions
on race
• Roanoke Valley (2015) trained 33 facilitators, 57
participants to date
OUTCOMES
• Lynchburg: Diversity training for police, Criminal
Justice Academy & City employees. Recruited
more diverse workforce. Created a non - profit to
support students. Increased citizen participation
• Charlottesville: A Human Rights Commission with
paid staff. 7 Action teams addressing Racism.
Yearly conference "Many Voices -One Community"
• Montgomery Co- created 5 Action teams on Race
issues. Closely working with Police on profiling
issues. A Human Relations Commission
STUDY CIRCLES -ROUND #1
Final Report
Common Themes
To pursue the promotion of a "Social
Contract"
Involve /educate and meet with
community leaders*
Continue Study Circles as a valuable
community dialogue*
Hold another public General Meeting
Study Circles Round #2
Study Circles on Campuses
Represent POD at market vigils
Put brochures everywhere:
Tourist bureau, Libraries, Police dept.
United Way
Get Churches Involved
More intense outreach to minority
communities*
: Potential collaboration
/partnerships
• Local Government*
• Downtown Roanoke Inc.
• Co -lab and other like groups
• Sign -ups at festivals /events
• 4H Center /Boy Scouts /Girl Scouts
• Blue Ridge Literacy
• Latino newsletter
• PFLAG
• School Boards
• Youth Summit /Youth Services Board
RECOMMENDATIONS
• Boost Facebook posts
• Increase awareness of the importance of police restorative
justice efforts
• Hold diversity talks in conjunction with Roanoke City*
• Create platforms where people can come together to form
more Study Circles*
• Participants help cultivate cross - cultural relationships Keep
a contact list of who to call when conflicts arise in
neighborhoods.
• Better understand the struggles, customs and values of
ethnic communities in order to involve them more fully
• Train more facilitators
MODELS OF INCLUSION IN THE
ROANOKE VALLEY
KIRK FAMILY YMCA
• THE GREENWAY
• FESTIVALS WITH FOOD AND
ENTERTAINMENT
Democracy
W. & Toole for Commonar Change
Using community- driven solutions to address divisive racial issues
In 2006, racial tensions rose among Lynchburg, Va.,
residents as a result of the death of Clarence Beard Jr., a
black man who died in custody during a struggle with two
white police officers. City leaders looked for a way to help
residents grapple with issues of racism and racial equity in
their increasingly diverse city. To make progress, they
knew they needed to work together to address these racial
tensions.
With the community's support, the city initiated the generated by the dialogues
Community Dialogue on Race and Racism. To indicate
their commitment to inclusion and systemic change, they renamed themselves "Many Voices — One
Community." Then efforts have involved more than 2,000 people in dialogues, action forums, and task
forces.
Learn more by visiting
httn://blOv/numvvoices
Participants gained a new understanding of how racism
and racial equity affect them: "I think what struck me
most was... all the different ways that we could evade
the issue of racism and not want to acknowledge our
own involvement," one participant commented. "I think
it unsettles us in a good way. I think it's both terrifying
and at the same time, welcoming."
The new understanding and relationships that have formed continue to generate action. Plans are in place
to expand the program in the faith community, schools, and local businesses. Their efforts have led to:
• Improved diversity training in the Lynchburg Police Department, the Criminal Justice
Academy, and the City of Lynchburg.
• Efforts to bring more diversity to the workforce at the police department, and in local
businesses and on boards and commissions in the city.
• The creation of a non -profit organization, Beacon of Hope, that provides support for all students
to have access to resources in order to reduce the achievement gap.
• A Racial Support Group to help resolve institutional racial conflict.
• Citizen participation has become an established part of Lynchburg city government, used on
issues ranging from policing to budgeting to planning.
About Everyday Democracy
A national leader in the field of civic participation and community change, Everyday Democracy helps
people of different backgrounds and views talk and work together to create communities that work for
everyone.
w vevcrvdav- democracv.ore
ROANOKE
Community dialogue
circles on our changing
community
• small group discussions
• once a week for 4 weeks
• all diversities need to be represented
• Fall 2017 groups now forming
Sign up NOW!
Sponsored by
Points of Diversity: Promoting Inclusion
in the Roanoke Valley
For questions or to register contact Katie at
5`10- 525 -1245 or email:
(c Mokevalleypointsofdiversity C�gmail-co m
�, cc us on Facebook
IN THE COUNCIL OP TI IF CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40943 - 090517.
A RESOLUTION amending, ratifying, and rcal7irming Resolution No. 40835 - 060517,
adopted on June 5, 2017, to support an increase in the requested grant amount to $450,000; and
supporting the application of Roanoke Electric Steel Corporation, d /b /a Steel Dynamics Roanoke
Bar Division ( "Roanoke Electric Steel ") for a $450,000 Industrial Access Railroad Track
Program Grant from the Commonwealth of Virginia Department of Rail and Public
Transportation to support its $28 million expansion of the Roanoke facility, increasing
efficiency, production, and employment.
WHEREAS, the City Council adopted Resolution No. 40835- 060517, on June 5, 2017,
supporting Roanoke Electric Steel's application for a $300,000 Industrial Access Railroad Track
Program Grant from the Commonwealth of Virginia Department of Rail and Public
Transportation;
WHEREAS, Roanoke Electric Steel wishes to request an additional $150,000 from the
grant program for a total grant allocation of $450,000;
WHEREAS, the request of an additional $150,000 must be matched dollar for dollar and
Roanoke Electric Steel will cover this match requirement in its entirety;
WHEREAS, City Council desires to amend and ratify its support of Roanoke Electric
Steel's application for an Industrial Access Railroad Track Program Grant from the
Commonwealth of Virginia Department of Rail and Public Transportation;
WHEREAS, Roanoke Electric Steel has expressed its intent and desire to the City of
Roanoke ( "City "), to expand its commercial, business, or industrial operations in the City of
Roanoke, Virginia;
R- Induw.,l Awes, Railroad 1,nk Fund,- Roanoke U,e ...e Sad
1
WHEREAS, Roanoke Electric Steel and its operation will require rail access;
WHEREAS, the officials of Roanoke Electric Steel, have reported to the City, their intent
to apply for an Industrial Access Railroad Track Program Grant from the Commonwealth of
Virginia's Department of Rail and Public Transportation in the amount of $450,000; and
WHEREAS, Roanoke Electric Steel has requested that the City provide a resolution
supporting its application for said funds, which are administered by the Commonwealth of
Virginia Department of Rail and Public Transportation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roanoke,
Virginia that
1. The City hereby endorses and supports the application of Roanoke Electric Steel, for
$450,000 in an Industrial Access Railroad Track Program Grant, all as more fully set forth in the
City Council Agenda Report dated September 5, 2017.
2. Resolution 40835- 060517, as amended by this Resolution to increase the amount of
the grant to $450,000, is hereby ratified and reaffirmed.
ATTEST:
City Cle&
R- Indrrsvial Awns Railrnad Track Ponds- Roanokc Flcorn, Seel (9 -5 -17)
2
y� ird-1,
8 CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 5, 2017
Subject: Amendment and Ratification of Resolution Supporting Roanoke
Electric Steel Corporation's Application for a $450,000 Industrial
Access Railroad Track Program Grant to Support the Company's
$28 Million Expansion
Background:
Since 1955, Roanoke Electric Steel Corporation (dba Steel Dynamics Inc. -
Roanoke Bar Division) has been engaged in manufacturing, scrap processing,
and marketing of merchant steel products and billets. Originally founded as
Roanoke Steel, the company was acquired by Fort Wayne, Indiana -based Steel
Dynamics in 2007. The company employs approximately 425 individuals at the
Roanoke facility, and provides well above average wages and benefits for this
region.
Roanoke Electric Steel Corporation officially announced in February 2017 a $28
million expansion project at the Roanoke facility located at 102 Westside
Boulevard, NW; this expansion will require new storage shelters, expansion of
the railroad track network, and rehabilitation of an existing building to
integrate a new reheating furnace and a new finishing area into the facility. The
project would increase melting and casting capability to increase rolling
capacity from the current 500,000 tons to over 600,000 tons per year. This
project also adds product diversification to allow the company to quickly grow
market share. The expansion will result in the creation of approximately 11
new full -time positions, and will necessitate retraining of approximately 307
employees with assistance from the Virginia Jobs Investment Program.
Council previously approved Resolution No. 40835-060517 supporting this
project on June 5, 2017; in that resolution, Council supported Roanoke Electric
Steel Corporation's grant request from the Virginia Department of Rail and
Public Transportation in the amount of $300,000. The company wishes to
request an additional $150,000 from the grant program for a total grant
allocation of $450,000. The $150,000 additional request must be matched
dollar for dollar; Roanoke Electric Steel Corporation will cover this match
requirement in its entirety.
Considerations
Roanoke Electric Steel Corporation is applying for a grant from the Virginia
Department of Rail and Public Transportation for an Industrial Access Railroad
Track Program to assist with rail upgrades. As part of the required grant
application, a resolution from City Council must be included stating support for
funds to be allocated to the proposed expansion and upgrading of rail on the
company's property at 102 Westside Boulevard, NW. The requested grant
amount of $450,000 will go towards approximately $500,000 in rail upgrades
at the Roanoke facility; no city funding is required, as mandated matching
requirements for $150,000 of the grant will be paid for entirely by Roanoke
Electric Steel Corporation. This phase of the rail project will lengthen an
existing in -house rail spur, add an additional spur, and connect both spurs to
the scrap yard /marshaling yard. This will remove a significant choke point for
rail traffic and make operations more efficient. Presently, 3,257 inbound and
1,713 outbound rail cars access the plant each year, with this expansion it is
anticipated the number of rail cars will increase 34% annually, to 4,361 inbound
and 2,293 outbound, necessitating the improvements to track efficiency.
Recommended Action:
Adopt the attached resolution amending and ratifying the City's support of
Roanoke Electric Steel Corporation's Industrial Access Railroad Track Program
grant application in the amount of $450,000 from the Department of Rail and
Public Transportation to assist with rail upgrades on the company's property,
which will support a major expansion of the Roanoke facility, increasing
efficiency, production, and employment.
- -LUMz1llz..41dvL�J - --
FogRobert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Asst. City Mgr. for Community Development
Amelia Merchant, Acting Director of Finance
Wayne Bowers, Director, Economic Development
Brandon S. Turner, Economic Development
V;
IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA
The 5th day of September, 2017.
No. 40944 - 090517.
A RESOLUTION authorizing acceptance of a $40,000 donation from the Roanoke Public
Library Foundation, received by the Roanoke Public Library Foundation from Mrs. Yong- JaHowery,
to support the renovation and expansion project at the Williamson Road Branch Library, and
authorizing execution of any and all necessary documents to accept the donation.
BE 11 RESOLVED by the Council of the City of Roanoke that:
The City Manager is hereby authorized on behalf of the City to accept from the
Roanoke Public Library Foundation, the $40,000 donation received by the Roanoke Public Library
Foundation from Mrs. Yong -Ja Howery, to support the renovation and expansion project at the
Williamson Road Branch Library, with no matching funds required by the City, as more particularly
described in the City Council Agenda Report dated September 5, 2017.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents required to accept such donation. All documents to be executed on behalf of the City
shall be approved as to forth by the City Attorney.
ATTEST
R Roanoke Public Lmn, k— ldmlon donation Willinmson R41 beery (9.5.17)
r � • v"� 7Y'V.cA�+i
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40945- 090517.
AN ORDINANCE to appropriate funding from the Roanoke Public Library
Foundation to the Williamson Road Library Renovations project, amending and reordaining
certain sections of the 2017 -2018 Capital Projects Fund Appropriations and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from Third Party 08- 530 - 9649 -9004 $ 40,000
Revenues
Donation from Roanoke Public Library
Foundation — Williamson Road 08 -530- 9649 -9649 40,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATT T:
YYibf CIerK. � �
C
@ CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 5, 2017
Subject: Acceptance and Appropriation of Roanoke Public Library
Foundation Gift Funds for the Williamson Road Branch Library,
Renovation and Expansion Project.
Background:
The Roanoke Public Library Foundation received a $40,000 donation from Mrs.
Yong -Ja Howery to support the renovation and expansion project at the
Williamson Road Branch Library. Funding will be used towards the construction
of an outdoor patio space as well as for any additional needs of the project.
Considerations:
City Council is required to accept and appropriate the funding received from
the Roanoke Public Library Foundation.
Recommended Action:
Accept the donation from the Roanoke Public Library Foundation and adopt a
budget ordinance to establish a revenue estimate in the amount of $40,000 and
appropriate funding in the same amount into project account, 08 -530 -9649,
Williamson Road Library Branch Renovations. All documents necessary to accept
the donation shall be on form approved by the City Attorney.
FnaRobert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assist. City Mgr. for Community Development
Amelia C. Merchant, Acting Director of Finance
Sheila S. Umberger, Director of Libraries
Luke Pugh, City Engineer
l'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40946 - 090517.
A RESOLUTION authorizing acceptance of a 2018 Department of Motor Vehicles grant
to participate in a multi - jurisdictional Driving Under the Influence Task Force to the City from
the Commonwealth of Virginia's Department of Motor Vehicles, and authorizing execution of
any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the 2018 DMV Grant to maintain two (2)
additional officers to be deployed throughout the Roanoke Valley multi - jurisdictional DUI Task
Force, in the amount of $164,505. This grant, which requires a $41,126 in -kind match, consists
of administrative support (in- direct costs) to support the task force officer positions, in- service
training, as well as fuel and maintenance of the vehicles, with no cash match requirement, is
more particularly described in the City Council Agenda Report dated September 5, 2017.
2. The City Manager is authorized to execute, and file, on behalf of the City, all
other necessary documents required to accept the grant. All such documents shall be approved
as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Commonwealth of Virginia, Department of Motor Vehicles, in
connection with the City's acceptance of this grant.
R -DMV DUI Task Force Gnm 2018 d.,
ATTES
� l.t�tQti
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40947 - 090517.
AN ORDINANCE to appropriate funding from the U.S. National Highway
Traffic Safety Administration through the Commonwealth of Virginia Department of
Motor Vehicles for a Driving Under the Influence Task Force grant, amending and
reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Salaries
35-
640-
3904
-1002
$ 97,461
Overtime Wages
35-
640
- 3904
-1003
13,934
Career Enhancement Program
35-
640
- 3904
-1012
2,886
Community Policing Program
35-
640
- 3904
-1017
2,080
City Retirement
35-
640-
3904
-1105
16,994
FICA
35-
640
- 3904
-1120
8,522
Medical Insurance
35-
640-
3904
-1125
14,626
Dental Insurance
35-
640 -
3904
-1126
672
Life Insurance
35-
640 -
3904
-1130
1,200
Disability Insurance
35-
640 -
3904
-1131
130
Telephone - Cellular
35-
640
- 3904
-2021
1,200
Expendable Equipment
35-
640 -
3904
-2035
500
Training and Development
35-
640 -
3904
-2044
2,000
Wearing Apparel
35-
640 -
3904
-2064
500
Technology Maintenance
35-
640 -
3904 -2555
1,800
Revenues
DMV DUI Task Force FY18
35-
640 -
3904 -3904
164,505
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
i
City Clark.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 5, 2017
Subject: Virginia Department of Motor Vehicles (DMV) 2018 Driving
Under the Influence (DUI) Task Force Grant
Background:
The City of Roanoke, County of Roanoke, City of Salem, and Town of Vinton
have been awarded a 2018 Virginia DMV grant to continue the operation of the
multi - jurisdictional Roanoke Valley DUI Task Force. The purpose of this task
force is to deploy additional officers throughout the Roanoke Valley for the
dedicated purpose of deterring, detecting and apprehending intoxicated and
impaired drivers.
Each agency was granted an individual grant award and acts as its own fiscal
agent. The City of Roanoke grant will be used for the salary and fringe benefits
of two (2) Roanoke police officers in addition to the City's currently authorized
compliment and purchasing traffic enforcement support equipment for those
officers.
Virginia DMV intends to award additional grants in future years to support
ongoing salary and fringe benefit costs. Virginia DMV will pay for all employee
direct expenses including overtime.
The City of Roanoke has been awarded $164,505 in funding to support its
commitment to the DMV Task Force. The City of Roanoke will be responsible
for a 25% in -kind match. The in -kind match of $41,126 consists of
administrative support (in- direct costs) to support the task force officer
positions, in- service training, as well as fuel and maintenance of the vehicles.
There is no cash match requirement.
Considerations:
To comply with the 2018 grant, the City will continue to maintain two (2)
additional officers above the City's current compliment of officers and comply
with the in- direct support requirements of the grant. The net staffing impact of
participation with the DUI Taskforce will be an increase of two (2) grant funded
positions.
Recommended Action:
Accept the 2018 Virginia DMV DUI Taskforce grant described above and
authorize the City Manager to execute the grant agreement and any related
documents, all such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $164,505 and appropriate funding in the same amounts into
accounts to be established by the Director of Finance in the Grant Fund.
Fec Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Amelia C. Merchant, Acting Director of Finance
Timothy S. Jones, Chief of Police
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40948- 090517.
A RESOLUTION authorizing the acceptance of the 2018 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Alcohol) Grant to the City from the Virginia Department
of Motor Vehicles, and authorizing execution of any required documentation on behalf of the
City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the 2018 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Alcohol) Grant in the amount of $33,688, to be used for
traffic enforcement targeting alcohol impaired drivers. This grant, which requires a $16,844 in-
kind match and a voluntary cash match of $2,062 by the City, is more particularly described in
the City Council Agenda Report dated September 5, 2017.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
ATT L PA �a)-A �� o j',
City Clerk
R -0MV Traffic Safety (Selective Enroroament - Aleohoo Grant 2018 doe
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40949- 090517.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
an alcohol enforcement traffic safety grant, amending and reordaining certain sections
of the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
FICA
Expendable Equipment (<$5,000)
Training and Development
Revenues
DMV Alcohol Enforcement FY18 - Grant
DMV Alcohol Enforcement FY18 - Local
35- 640 - 3516 -1003 $ 26,944
35-
640 - 3516
-1120
2,062
35-
640 - 3516
-2035
5,144
35-
640 - 3516
-2044
1,600
35-
640 - 3516
-3516
33,688
35-
640 - 3516
-3517
2,062
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTES
=�l
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 5, 2017
Subject: 2018 Department of Motor Vehicles (DMV) Traffic Safety
(Selective Enforcement - Alcohol) Grant
Background:
The Virginia DMV is the administering agency for pass- through funds provided
by the United States Department of Transportation for highway safety projects
in Virginia. The Virginia DMV offers these funds to successful applicants for
activities which improve highway safety in Virginia. The police department
regularly applies for grant funding under this program.
The police department has been awarded $33,688 in funding to be used for
traffic enforcement targeting alcohol impaired drivers. This funding will allow
the Roanoke Police Department to fund overtime traffic enforcement, send
officers to traffic safety training, and purchase 2 laser speed detection devices.
There is a required 50% in -kind match of $16,844 associated with this award
that will be satisfied through the police department's expenditure on motor fuel
and vehicle operation. The grant specifically prohibits FICA related to overtime
therefore this related necessary expense will be included as a voluntary cash
match of $2,062.
Recommended Action:
Accept the 2018 DMV Traffic Safety (Selective Enforcement - Alcohol) Grant
described above and authorize the City Manager to execute the grant
agreement and any related documents; all such documents to be approved as
to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $35,750 consisting of $33,688 in grant revenue and $2,062 in a
cash match to be transferred from the grant match account and appropriate
funding in the same amount into accounts to be established by the Director of
Finance in the Grant Fund.
6Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Acting Director of Finance
Timothy S. Jones, Chief of Police
IN TI IF COUNCIL OUTFIT IT CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40950- 090517.
A RESOLUTION authorizing the acceptance of the 2018 Department of Motor Vehicles
flnl'fic Safety (Selective Enforcement - Speed) Grant to the City from the Virginia Department
of Motor Vehicles, and authorizing execution of any required documentation on behalf of the
City.
BF I T RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke hereby accepts the 2018 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Speed) Grant in the amount of $14,784, to be used for
traffic enforcement targeting drivers who are speeding. This grant, which requires a $7,392 in-
kind match and a voluntary cash match of $1,131 by the City, such being more particularly
described in the City Council Agenda Report dated September 5, 2017.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
R -oMV traffic safoy(selemlveF fmCor nm speed) Cdnnt2019 .doc
'l.
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40951- 090517.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
a speed enforcement traffic safety grant, amending and reordaining certain sections of
the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
FICA
Revenues
DMV Speed FY18 - Grant
DMV Speed FY18 - Local
35- 640 - 3900 -1003 $ 14,784
35- 640 - 3900 -1120 1,131
35- 640 - 3900 -3900 14,784
35- 640 - 3900 -3901 1,131
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTES
G�
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 5, 2017
Subject: 2018 Department of Motor Vehicles (DMV) Traffic Safety
(Selective Enforcement - Speed) Grant
Background:
The Virginia DMV is the administering agency for pass- through funds provided
by the United States Department of Transportation for highway safety projects
in Virginia. The Virginia DMV offers these funds to successful applicants for
activities which improve highway safety in Virginia. The police department
regularly applies for grant funding under this program.
The police department has been awarded $14,784 in funding to be used for
traffic enforcement targeting drivers who are speeding. This funding will allow
the Roanoke Police Department to fund overtime traffic enforcement. There is a
required 50% in -kind match of $7,392 associated with this award that will be
satisfied through the police department's expenditure on motor fuel and
vehicle operation. The grant specifically prohibits FICA related to overtime,
therefore this related necessary expense will be included as a voluntary cash
match of $1,131.
Recommended Action:
Accept the 2018 DMV Traffic Safety
described above and authorize the
agreement and any related documents,
to form by the City Attorney.
(Selective Enforcement - Speed) Grant
City Manager to execute the grant
all such documents to be approved as
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $1 5,91 5 consisting of $14,784 in grant revenue and $1,131 in a
cash match to be transferred from the grant match account and appropriate
funding in the same amount into an account to be established by the Director
of Finance in the Grant Fund.
_Gl2eemno!_ll/���� --
F-,Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Acting Director of Finance
Timothy S. Jones, Chief of Police
IN'I'I IE COUNCIL OP'll IR CITY Op ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40952- 090517.
A RESOLUTION malborizing the acceptance of the 2018 Department of Motor Vehicles
Traffic Safety (Selective I'mliorcement - Pedestrian Bicycle Safety) Grant to the City from the
Virginia Department of Motor Vehicles, and authorizing execution of any required
documentation on behaf of the City.
131" 1 RhSOLVItD by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the 2018 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Pedestrian Bicycle Safety) Grant in the amount of
$3,200, to be used for traffic enforcement targeting pedestrian bicycle safety. This grant, which
requires a $1,600 in -kind match and a voluntary cash match of $245 by the City, is more
particularly described in the City Council Agenda Report dated September 5, 2017.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
AT
Cit Clerk `-� �`/�'"4XLD -✓
R -nMV Traffic Safety (Selective Enforcement - Pedestrian aicysic Safety) Grant 2018 doe
t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40953- 090517.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
a pedestrian and bicycle traffic safety grant, amending and reordaining certain sections
of the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
FICA
Revenues
DMV Pedestrian /Bike FY18 - Grant
DMV Pedestrian /Bike FY18 - Local
35- 640- 3902 -1003 $ 3,200
35- 640 - 3902 -1120 245
35- 640 - 3902 -3902 3,200
35- 640 - 3902 -3903 245
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: p
r �y -ty'✓
u l
it Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 5, 2017
Subject: 2018 Department of Motor Vehicles (DMV) Traffic Safety
(Selective Enforcement - Pedestrian Bicycle Safety) Grant
Background:
The Virginia DMV is the administering agency for pass- through funds provided
by the United States Department of Transportation for highway safety projects
in Virginia. The Virginia DMV offers these funds to successful applicants for
activities which improve highway safety in Virginia. The police department
regularly applies for grant funding under this program.
The police department has been awarded $3,200 in funding to be used for
traffic enforcement targeting pedestrian bicycle safety. This funding will allow
the Roanoke Police Department to fund overtime traffic enforcement. There is
a required 50% in -kind match of $1,600 associated with this award that will be
satisfied through the police department's expenditure on motor fuel and
vehicle operation. The grant specifically prohibits FICA related to overtime
therefore this related necessary expense will be included as a voluntary cash
match of $245.
Recommended Action:
Accept the 2018 DMV Traffic Safety (Selective Enforcement - Pedestrian Bicycle
Safety) Grant described above and authorize the City Manager to execute the
grant agreement and any related documents; all such documents to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $3,445 consisting of $3,200 in grant revenue and $245 in a cash
match to be transferred from the grant match account and appropriate funding
in the same amount into accounts to be established by the Director of Finance
in the Grant Fund.
Vok Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Acting Director of Finance
Timothy S. Jones, Chief of Police
M
IN TI fE COUNCIL OF TILE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40954- 090517.
A RESOLUTION authorizing the acceptance of the 2018 Department of Motor Vehicles
'traffic Safety (Selective Enforcement - Occupant Protection) Grant to the City from the Virginia
Department of Motor Vehicles, and authorizing execution of any required documentation on
behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke hereby accepts the 2018 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Occupant Protection) Grant in the amount of $6,400, to
be used for traffic enforcement targeting occupant protection. This grant, which requires a
$3,200 in -kind match and a voluntary cash match of $490 by the City, is more particularly
described in the City Council Agenda Report dated September 5, 2017.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
ATIT T:
City Clerk
R -DM V Tmfifio Sefo, (SC1ecGve En forcemeni - Owupant NmIco..n) Gram 2018.d.c
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40955- 090517.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
an occupant protection traffic safety grant, amending and reordaining certain sections of
the 2017 -2018 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages 35- 640 - 3518 -1003 $ 6,400
FICA 35- 640 - 3518 -1120 490
Revenues
DMV Occupant Protection FY18 - Grant 35- 640 - 3518 -3518 6,400
DMV Occupant Protection FY18 - Local 35- 640 - 3518 -3519 490
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
`0 u� e/
City Clerk.
U
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 5, 2017
Subject: 2018 Department of Motor Vehicles (DMV) Traffic Safety
(Selective Enforcement - Occupant Protection) Grant
Background:
The Virginia DMV is the administering agency for pass- through funds provided
by the United States Department of Transportation for highway safety projects
in Virginia. The Virginia DMV offers these funds to successful applicants for
activities which improve highway safety in Virginia. The police department
regularly applies for grant funding under this program.
The police department has been awarded $6,400 in funding to be used for
traffic enforcement targeting occupant protection. This funding will allow the
Roanoke Police Department to fund overtime traffic enforcement. There is a
required 50% in -kind match of $3,200 associated with this award that will be
satisfied through the police department's expenditure on motor fuel and
vehicle operation. The grant prohibits FICA related to overtime therefore this
related necessary expense will be included as a voluntary cash match of $490.
Recommended Action:
Accept the 2018 DMV Traffic Safety (Selective Enforcement - Occupant
Protection) Grant described above and authorize the City Manager to execute
the grant agreement and any related documents, all such documents to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $6,890 consisting of $6,400 in grant revenue and $490 in a cash
match to be transferred from the grant match account and appropriate funding
in the same amount into accounts to be established by the Director of Finance
in the Grant Fund.
--
Foo, Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Acting Director of Finance
Timothy S. Jones, Chief of Police
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40956- 090517.
A RESOLUTION authorizing acceptance of the FY2018 Fire Programs Funds Grant made to
the City of Roanoke by the Virginia Department of Fire Programs, and authorizing execution of any
required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Fire Programs the FY2018 Fire Programs Funds Grant in the amount of
$324,392, with no local match, such Grant being more particularly described in the City Council
Agenda Report dated September 5, 2017,
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the Grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as maybe
required by the Department of Fire Programs in connection with the acceptance of the foregoing
Grant.
R -Fire Program Grim- FYI8.doc
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40957- 090517.
AN ORDINANCE appropriating funding from the Commonwealth of Virginia
Department of Fire Programs, amending and reordaining certain sections of the 2017-
2018 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment <$5,000
Training and Development
Wearing Apparel
Recruiting
Regional Fire Training Academy
Revenues
Fire Program FY18
35- 520- 3381 -2035 $ 89,511
35- 520 - 3381 -2044 87,000
35 -520- 3381 -2064 82,881
35- 520 - 3381 -2065 5,000
35- 520 - 3381 -9073 60,000
35- 520 - 3381 -3381 324,392
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk. U
e CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 5, 2017
Subject: Department of Fire Programs Grant - FYI
Background:
The Fire Programs Fund was established by the General Assembly during the
mid- 1980s. Program funds are used to supplement the Fire -EMS budget in the
General Fund. Program guidelines require that funds received are non -
supplanting and may not be used to replace existing local funding.
Roanoke Fire -EMS has been awarded FY18 funding in the amount of $324,392.
The funds will be spent as follows:
Expendable Equipment < $5,000
$
89,511
Training and Development
$
87,000
Wearing Apparel
$
82,881
Recruiting
$
5,000
Regional Fire Training Academy
$
60,000
Considerations:
Council action is required to accept the funds in the amount of $324,392 from
the Department of Fire Programs.
Recommended Action:
Authorize the City Manager to accept the grant and file any documents,
approved as to form by the City Attorney, setting forth the conditions of the
FYI Fire Programs Funds Grant, and to furnish such additional information as
may be required.
Adopt the accompanying budget ordinance to establish a revenue estimate for
Fire Programs FY18 and to appropriate funding in the amount of $324,392 into
accounts to be established by the Director of Finance in the Grant Fund.
(mRoberr S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Acting Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40958- 090517.
A RESOLUTION authorizing the City Manager's execution of Amendment No. 2 to the
City's Contract with Blue Ridge Rescue Suppliers, Inc., in an amount not to exceed a total of
$350,000 per contract year beginning on August 1, 2017, to provide blood borne pathogen
resistant turnout gear for Fire -EMS personnel.
BE IT RESOLVED by the Council of the City of Roanoke that:
The City Manager is hereby authorized to execute, for and on behalf of the City,
in a form approved by the City Attorney, Amendment No. 2, to the City's contract with Blue
Ridge Rescue Suppliers, Inc., in an amount not to exceed $350,000 per contract year beginning
on August 1, 2017, to provide blood borne pathogen resistant turnout gear for Fire -EMS
personnel, all as more fully set forth in the City Council Agenda Report dated September 5,
2017. The City entered into the original Contract with Wellness for Blue Ridge Rescue
Suppliers, Inc., on February 1, 2014.
2. The City Manager is hereby authorized to take such further actions and execute
all necessary documents as may be necessary to obtain, accept, implement, and administer such
Amendment, with any such documents being approved as to form by the City Attorney.
Resolution Approving Amendment No 2 - Trnuout Oenr. Doc
Arf ST:
- City Clerk I • \Uvle�`>
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 5, 2017
Subject: Contract Amendment for Firefighter Turnout Gear
Background
Firefighters have an inherently dangerous occupation and it is imperative that
they have proper personal protection equipment. One of the most important
pieces of equipment that a firefighter will wear is turnout gear.
The City entered into a Contract with Blue Ridge Rescue Suppliers, Inc. on
February 1, 2014 to provide blood borne pathogen resistant turnout gear for
Fire -EMS personnel. The initial term of the Contract was for one (1) year with
four (4) additional renewal periods, and the original not to exceed amount of
the Contract was $70,000.
There has been one amendment to the initial Contract. For the Contract term
ending January 31, 2017 and subsequent terms, Amendment No. 1 increased
the Contract not to exceed amount by $80,000 to $150,000 per Contract term.
Amendment No. 2 is now needed to increase the total not to exceed amount by
$200,000. Funds will be encumbered and expended on an as- needed basis.
The contract also includes an inflationary increase of 2% per set.
Considerations:
Council approval is required for the amendment to the Contract. Funding for
the Contract amendment is available in account 01 -520- 3213 -2064 as well as
various grant accounts that will be expended on an as- needed basis not to
exceed $350,000 per contract year.
Recommended Action:
Authorize the City Manager to execute Amendment No. 2, approved as to form
by the City Attorney, to amend the City contract with Blue Ridge Rescue
Suppliers, Inc. for turnout gear in accordance with the terms set forth in
Amendment No. 2.
Authorize the City Manager to take such actions and execute such documents,
approved as to form by the City Attorney, as may be necessary to provide for
the implementation, administration and enforcement of Amendment No. 2 to
the above mentioned Contract.
ok
F k Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Acting Director of Finance
b¢
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chmeh Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'Telephone: (540)953 -3541
Fax: (540)853 -1145
till I- IIAN1EM,NfOONREYNOI.II3,MA1C
E-mail: B.Eu1Tmmokrvu'8nv CECELIA F. ME('OY
City Clerk
Deputy Cay Clerk
September 7, 2017
Robert S. Cowell, Jr.
City Manager
Roanoke, Virginia
Dear Mr. Cowell:
CE('ELIA 1. WERE, CRI('
A.Wvz nt Deputy Car Clerk
I am attaching copy of Resolution No. 40959 - 090517 amending Resolution No. 40923-
080717 adopted on August 7, 2017, and as amended by Resolution No. 40930 - 082117
adopted on August 21, 2017, to adjust the terms and conditions of employment of
Robert S. Cowell, Jr., to allow for the reimbursement of continued healthcare coverage
in accordance with the Consolidated Omnibus Budget Reconciliation Act ( "COBRA ")
through October 1, 2017.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 5, 2017.
g _F_Sincerely, /
Stephanie M. Moon Reynolds, MMC
City Clerk
Attachment
PC: Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Acting Director of Finance
Jody Lawson, Payroll and System Administrator
Michele Vineyard, Director, Human Resources
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of September, 2017.
No. 40959- 090517.
A RESOLUTION amending Resolution No. 40923- 080717, adopted on August 7, 2017, and as
amended by Resolution No. 40930 - 082117, adopted on August 21, 2017, to adjust the terms and
conditions of employment of Robert S. Cowell, Jr., to allow for the reimbursement of continued
healthcare coverage in accordance with the Consolidated Omnibus Budget Reconciliation Act
( "COBRA ") through October 1, 2017.
WHEREAS, the City Council elected and appointed Robert S. Cowell, Jr. as City Manager for
the City of Roanoke when it adopted Resolution No. 40923- 080717 on August 7, 2017;
WHEREAS, Resolution No. 40923 - 080717 included the terms and conditions of employment
that allowed the City to reimburse the City Manager for certain costs he incurs as a result of accepting
the position of City Manager and relocating to the City of Roanoke;
WHEREAS, as a result of changing employment to the City of Roanoke, the City Manager will
suffer a lapse in healthcare coverage between his date of resignation in Amarillo, Texas and
October 1, 2017, unless the City Manager extends such healthcare coverage in accordance with
COBRA; and
WHEREAS, City Council desires to amend the terms and conditions of employment of Robert S.
Cowell, Jr., to allow for the reimbursement of the cost to extend his healthcare coverage to October 1,
2017, under COBRA.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
City Council hereby amends Resolution No. 40923 - 080717, to add the following
reimbursement paragraph to the tetras and conditions of employment of Robert S. Cowell, Jr. as City
Manager for the City of Roanoke:
The City will reimburse Mr. Cowell for any expenses he incurs in extending his healthcare
coverage under the Consolidated Omnibus Budget Reconciliation Act ( "COBRA ") through October 1,
2017
Except as specifically amended by this Resolution and by Resolution No. 40930-082117
adopted on August 21, 2017, all other terms and conditions of employment set forth in Resolution No.
40923 - 080717 shall remain in full force and effect as of its adoption on August 7, 2017.
ATTEST:
�n ' y yr R�'ra ",
City Clerk,
Resolution Amending Terms of Employment For C,ry Mznnger.doc