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Home My WebLink AboutCouncil Actions 10-16-17DYKSTRA 40969- 101617 ROANOKE CITY COUNCIL REGULAR SESSION OCTOBER 16, 2017 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. All Present. The Invocation was delivered by The Reverend Walter L. Wood, Former Pastor, New Life Christian Ministries. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, October 19 at 7:00 p.m., and Saturday, October 21 at 4:00 p.m.; and video streamed through Facebook Live at facebook .com /roanokecitycouncil. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Board of Zoning Appeals — one vacancy Term of office ending December 31, 2020 City of Roanoke Redevelopment and Housing Authority — one vacancy Term of office ending August 31, 2021 Economic Development Authority — one vacancy Unexpired term of office ending October 20, 2018 Human Services Advisory Board — two vacancies Unexpired term ending November 30, 2020 Term of office ending November 30, 2020 Towing Advisory Board — one vacancy Term of office ending October 31, 2020 Youth Services Citizen Board — one vacancy Term of office ending June 30, 2020 (Citizen At- Large) Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring October 2017 as Arts and Humanities Month. Mayor Lea presented a ceremonial copy of the proclamation declaring October 2017 as Arts and Humanities Month to Susan Jennings, Arts and Culture Coordinator. A proclamation declaring the week of October 22 - 28, 2017 as Red Ribbon Week. Mayor Lea presented a ceremonial copy of the proclamation declaring the week of October 22 - 28, 2017 as Red Ribbon Week to Karen Pillis, Chair, RAYSAC. A proclamation declaring the week of October 22 - 28, 2017 as National Lead Poisoning Prevention Week. Mayor Lea presented a ceremonial copy of the proclamation declaring the week of October 22 - 28, 2017 as National Lead Poisoning Prevention Week to Ann Billings, Program Manager, and Marla Robertson, Outreach Coordinator, LEAD Safe Roanoke. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and spoke about eradicating crime in the inner -city neighborhoods. 4. CONSENT AGENDA: (Approved 7 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 Minutes of the regular meeting of City Council held on Monday September 18, 2017; recessed until Friday, September 22, 2017. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss the 2017 Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. RECOMMENDED ACTION: Concurred in the request. C -4 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the acquisition of interests in real property by the City for public purposes, whether in fee simple and /or in leasehold, where discussion of the City's acquisition of interests in real property in an open meeting would adversely affect the negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -5 A communication from the City Clerk advising of the resignation of Cheryl Hartman as a member of the Human Services Advisory Board, effective September 29, 2017. RECOMMENDED ACTION: Accepted resignation and received and filed the communication. C -6 A communication from Martha S. Mavredes, CPA, Auditor of Public Accounts, Commonwealth of Virginia, advising that the Commonwealth collections and remittances of the Treasurer, Commissioner of the Revenue, Sheriff, and Commonwealth's Attorney indicated for the year ended June 30, 2017, are in compliance with state laws, regulations and other procedures relating to the receipt disbursement and custody of state funds. RECOMMENDED ACTION: Received and filed. C -7 Reports of qualification of the following individuals: Bill Mason and Katherine Coffield Gutshall as members of the Architectural Review Board for four -year terms of office, each, ending October 1, 2021; Neal Cummings as the City representative (Private Sector) of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office ending March 31, 2020; Jared Rigby as a member of the Parks and Recreation Advisory Board to fill the unexpired term of office of Steve Stinson ending March 31, 2019; Landon C. Howard as a member of the Roanoke Civic Center Commission for a three -year term of office ending September 30, 2020; Renee "Butch" Craft as a City representative of the Visit Virginia's Blue Ridge, Board of Directors, for a one -year term of office ending June 30, 2018; Jackie Clewis as a (Classified Service) member of the Personnel and Employment Practices Commission for a term of office ending June 30, 2020; and Christina Hatch as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office Scott Horchler ending June 30, 2019. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Presentation by Council Member David B. Trinkle regarding the Senior Quality of Life Initiative. Council Member Trinkle and Aisha Johnson, Assistant to the City Manager, presented information on the Senior Quality of Life Initiative. Received and filed. b. Presentation of the 2017 Writer on the Bus Program. Susan Jennings, Arts and Culture Coordinator. (Sponsored by the City Manager) Shari Dragovich was recognized as the 2017 Writer on the Bus Program and read a brief excerpt from her observations and experiences with artist David Ramey, Sr. Comments received and filed. C. Presentation with regard to the 2019 Virginia Statewide Neighborhood Conference to be held in Roanoke. Estelle H. McCadden, President, Virginia Statewide Neighborhood Conference, Inc. (Sponsored by Council Members Dykstra and Garland) Estelle McCadden solicited sponsorship for the 20°i Annual Virginia Statewide Neighborhood Conference. Received and filed. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: Acceptance and appropriation of Virginia Department of Transportation (VDOT) funds for the Franklin Road Improvement Project; and execution of the VDOT Standard Project Administration Agreement. Adopted Resolution No. 40979- 101617 and Budget Ordinance No. 40980-101617. (7 -0) 2. Authorization to submit an application to the Virginia Department of Transportation (VDOT) for funding of the FY19 and FY20 Revenue Sharing Programs to construct or improve the City's infrastructure systems. Adopted Resolution No. 40981 - 101617. (7 -0) 3. Authorization to submit an application to the Virginia Department of Transportation (VDOT) for the FY19 Local Assistance Program in Transportation Alternative Set Aside and additional Highway Safety Improvement Program funds to construct or improve the City's infrastructure systems. Adopted Resolution No. 40982- 101617. (7.0) 4. Acceptance and appropriation of funds in connection with the FY18 Urban and Community Forestry Grant from the Virginia Department of Forestry to staff a part-time Urban Forestry Planner. Adopted Resolution No. 40983. 101617 and Budget Ordinance No. 40984-101617. (7 -0) COMMENTS OF THE CITY MANAGER. The City Manager commented on the following: Envision Roanoke • Monday, October 30 • 5:30 to 7:30 p.m. • Virginia Western Community College, in the Fralin Multi- purpose Room. • Citizens are invited to attend this event to discuss how the city can become a cleaner, greener, and healthier place to live. • Topics will include green living at its best - clean air and clean water, renewable energy, alternative transportation, local foods, energy and water conservation, safe products, and much more. • The event is free but RSVP is required, space is limited. Deadline to register is Wednesday, October 25. • Contact Nell Boyle, Sustainability and Outreach Coordinator with the City of Roanoke, at 540 -853 -5430 or at nel I. bovle(&roanokeva.gov. Annual City Neiahborhoods Potluck Dinner & Awards Celebration • Friday, November 10 • 6:00 p.m. • Jefferson Center Fitzpatrick Hall • This is an annual potluck dinner sponsored by the Roanoke Office of Neighborhood Services and Roanoke Neighborhood Advocates, in partnership with Roanoke City Council • During the dinner, members of Roanoke City Council and Roanoke Arts Commission will present the 2017 Neighborhood Partnership Awards from the pool of submitted nominations. Wiliamson Road Branch Library Ribbon- Cuttina Ceremony • Monday, November 13 • 9:30 a.m. • The renovated facility will nearly double the children's area, significantly increase space offered for tutoring and meetings, and enhance the "Library to Your Door" program offered to seniors and homebound patrons. • One critical goal of the project was to improve the energy - efficiency of the building by incorporating a number of modern features such as LED light fixtures, daylight harvesting, automatic lighting controls, and operable blinds. b. CITY ATTORNEY: Amendment of the City Code to repeal Chapter 4, Airport, and enact Chapter 4.1, Airport, to explain and clarify the repeal of Chapter 4. Adopted Ordinance No. 40985- 101617. (7.0) 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 40986 - 101617. (7 -0) 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: Inquiries and /or comments by the Mayor and Members of City Council. Mayor Lea called attention to the following two communications from the City Manager requesting that the Council convene in a Closed Meeting: • To discuss a prospective business or industry, or the expansion of an existing business or industry, where no previous announcement has been made of the business' or industry's interests in locating or expanding its facilities in the community, pursuant to Section 2.2 -3711 (A)(5), Code of Virginia (1950), as amended. Concurred in request. (7 -0) • To discuss the disposition of approximately 12.032 acres of City - owned property located at 1950 Blue Hills Drive, N. E., pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. Concurred in request. (7 -0) On motion, duly seconded and unanimously adopted, the Council concurred in the recommendation of the City Attorney, as set forth in a communication dated October 16, 2017, that Council establish a working group to include City Administration, the Roanoke Police Department, taxicab operators, and other constituencies to discuss an approach and make a recommendation to City Council regarding the regulation of taxicab operations within the City. Council Member Garland called attention to a Black History of Roanoke Tour on Tuesday, October 24 from 9:30 a.m. — 1:30 p.m., at the Gainsboro Library. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. To be discussed in Closed Meeting. AT 4:23 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM; AND THEREAFTER TO BE RECONVENED AT 7:00 P.M., IN THE COUNCIL CHAMBER. ROANOKE CITY COUNCIL REGULAR SESSION OCTOBER 16, 2017 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order - -Roll Call. All Present. The Invocation was delivered by The Reverend Joseph Pjecha, Pastor, Faith Alliance Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. CERTIFICATION OF CLOSED MEETING. (7 -0) Appointed The Honorable Francis Burkart, III, Presiding Judge, to replace The Honorable Jacqueline F. Ward Talevi, as the General District Court representative of the Court Community Corrections Program Regional Community Criminal Justice Board for a term of office ending June 30, 2020. Appointed Shaleen T. Powell to replace Douglas Robison for a term of office ending June 30, 2018; and Meg Carter to fill the unexpired term of office of Della Watkins ending June 30, 2018, as City representatives of the Visit Virginia's Blue Ridge Board of Directors. Waived the City- residency requirement of The Honorable Francis Burkart, III, as the General District Court representative of the Court Community Corrections Program Regional Community Criminal Justice Board for a term of office ending June 30, 2020. (7 -0) NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, October 19 at 7:00 p.m., and Saturday, October 21 at 4:00 p.m.; and video streamed through Facebook Live at facebook .com /roanokecitycouncil. Council meetings are offered with closed captioning for the hearing impaired. A. PUBLIC HEARINGS: Request of Roanoke City Public Schools to amend the Planned Unit Development Plan for property located at 1525 Salem Avenue, S. W. Mike Woolwine,Spokesperson. Adopted Ordinance No. 40987-101617. (7 -0) 2. Request of Shenandoah Cable Television, LLC, to repeal existing conditions proffered as part of a previous rezoning, and add new conditions on property located at 169 Carver Avenue, N. E., from Downtown District, to Light Industrial District, with conditions. Bill Sibert, Director of Facilities, Spokesperson. Adopted Ordinance No. 40988 - 101617. (7 -0) B. OTHER BUSINESS: Presentation by the Roanoke Valley Chapter of the Citizens' Climate Lobby on Issues Related to Climate Change. Dr. David L. Dixon, III, Spokesperson. (Sponsored by Mayor Lea and Council Member Ferris) The matter was referred to the City Manager and City Attorney for study and response to City Council. C. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. D. ADJOURNED - 8:00 P.M. 10 CITY OF ROANOKE OFFICE OF TIIE CITY CLERK 215 ('hurch Avenue, S. W., 6ni(c 456 Roanoke, Virginia 24011 -1536 1 1c,hnnc: (5411)X53 -2541 Fai: (540)851 -1145 IOmnn: rlcrkfo ronnnkew.0nr CE( FLIA I. MCOON' S'ITI9NME M. MOON REYNOLDS, MM(' Clt,' Clerk Deputy City (' lei k CIX ELIA 1. WHDD,('M(' Assistant Depel, City Clerk October 18, 2017 Pastor Walter L. Wood (Retired) 8625 South Bend Drive Roanoke, Virginia 24019 Dear Pastor Wood: On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, October 16, 2017. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, Ajd - Stephanie M. Moon Reynolds, MMC City Clerk / /Pustors /2017 /Octobedrhunk you letter to Wagner for October 5 (SMR) Office of the Mayor CITY OF ROANOKE • NATIONAL ARTS AND HUMANITIES MONTH 4EAS, for more than No decades the month of October has been ,rwgac, d as National Arts and Humanities Month by arts and cullaral organizations and communities, stores, the White House and the United States Congress; WHEREAS, the arts and humanitic,incbtding music, dance, the graphic arts, and laeranme —embody much of the accumulated wisdom and imagination of In mankind; WHEREAS, the arts and humanities enhance and enrich the lives of every citizen oftloanoke; WHEREAS, the arts and humanities play a uniquely valuable role in the lives of our families, our community, and our Nation; WHEREAS, the existence of a heaGlry local nonprofit arts industry in communities across the country strengthens our national economy by generating 5166.3 billion in economic activity and .supporting the equivalent of 4.6 million jobs: and NOW, THEREFORE, 7, Sherman P. Lea, Sr., Mayor of the City of Roanoke, Virginia, call upon its citizens to celebrate and promote arts and cultural activities and to participate in actions designed to sapporl the arts and humanities in the Roanoke Valley do hereby proclaim October 2017 throughout this great. seven -lime All- America City Given under our hands and the Seal ofthe Car of Roanoke this sixteenth day of October in the year nvo thousand and seventeen YY Sherman P Lea, Sr. Movie Attest: .—dM _%t Cn rA v t ph trie M Moon eynol� City Clerk d')Jfic c� of /lrcr Mayor CITY OF ROANOKE r0flaluation RED RIBBON WEEK WHEREAS alcohol and drag abase in this Nation have reached epidemic stages; WHEREAS, it u ialle"Itivc 0111 visible, unifani prevention education efforts by connaenit, members be launched to eliminate dre denrard for drugs; WHEREAS, the National Red Ribbon Canipaigo offers citizens the Opportunity to 1111nonsu'ate their conarionent to drug -free 8fesryles (v0 use of illegal (1rugs); WHEREAS, the National Red Ribbon Cmnpaign trill be celebrated in every co ,onuniry in America during the ,,,,k ofOctober 23 - 31; WHEREAS, govmua ion, lair enforcement. media, businesses, medical insfinntons, r'elepous instinttions, schools, senior citizens, service a'gardzanons, parents, and ymrth will dcnronsirata their economical to healthy, drug -free lifestyles by wearing and displaying red ribbons during this Creek -long campaign; and WHEREAS, the City ofRoanoke fin Cher encourages its citizens to participate in drug prevention education activities, not only during Red Ribbon Week, but all year long, NOW, THEREFORE, ( SAernha,, P. Lea, Sr„ Mayor of the City of Roanoke, Virgin,., do hereby prncloinh October 22 - 28, 2017 throughout this gri a, seven - nine All - America City. had Ribbon Week Given under one hands and the Seal of the City of Roanoke this sixteenth day of October in the yea Ave thousand and seventeen. • t Sherman P. Lea, S�. Maya ATTEST f9 tephanle M. Moon eynolds City Clerk Office of the Mayor CITY OF ROANOKE • TIONAL LEAD POISONING PREVENTION WEEK [EAS, every Roanoke City resident deserves to grow up in o health and safe ,,viranment, free from the hn.... d effects of lead; .. _.�.iEAS, at leastfaar tntllion haraeholds around the Gauntry include children rvho me yosed to high levels of lead; WHEREAS, although individuals with lend poisoning often erhibit no symptoms, lead interferrs with normal brain development and its associated with pennatenily reduced IQ learning disabilities, behavioral disorders, and has been cited a., eat indicator of decreased lifelong learning patma& WHEREAS, very high levels of lead poisoning can cause selzarer, comas, and even death; and the major source of lead exposure is durst from deariaroting lead -hasad paint or renovations to horses or childcare facilitw, bads before 1978. WHEREAS, the Ciry of Roanoke collaborates with federal, state, and treat Partners to ensure lend safe housing for Roanoke City residents by developing and enforcing policies that support prevention f lead eposare; and WHEREAS, doe City of Roanoke mill wok m lnmeuse the twang of children dew, r, ed to be at ask (or lead exposure and community awareness of poteit at lead hazards. NOW, THEREFORE, I, Sheraton P. Lea, Sr., Mayor of the City of Roanoke, Virginia, do hereby proclaim October 22 - October 18 dro ghont this great, seven - nine All - America Ciry, as Natirmel Lead Poisoning Preverctiorz Week. Given under' our hands and the Seal of dw City of Roanoke this sixteenth day of October in the Yea' ova thousand and seventeea h nun P. Lea. Sr. Mayor Siebhanie M Moat Re ,,olds Ciry Clerk 'o r aN CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S. W., SUITE 452 ROANOKE, VIRGINIA 24011 -1594 'u�itcR4/ lklFAX (54 )853114, PAX I54018i3 -1145 SHERMAN P. LEA, SR. EMAIL MAVORq ROANOKKVAGOV Mavor October 16, 2017 The Honorable Vice -Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request a Closed Meeting to discuss the 2017 Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended. Sincerely, ?Sr. erman P. Lea, Mayor SPL:ctw r 42 F' a °ao� CITY OF ROANOKE OFFICE OF THE MAYOR � - 215 CHURCH AVENUE, S.W. SUITE 452 ROANOKE, VIRGINIA 24011 -1594 VAL�RCfM _ TF.LF.PIION (540) 85] -2130 - � LAX (54 0)85I -1145 SHERMAN P. LEA, SR. EMAIL MAVORLROANOKEVA GOV Mayor October 16. 2017 The Honorable Vice -Mayor Anita J. Price and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Price and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, Sh L S? Mayor SPL:ctw COMMITTEE VACANCIES /REAPPOINTMENTS October 16, 2017 Public VACANCIES: Term of office on the Board of Zoning Appeals ending December 31, 2020. Unexpired term of office on the Economic Development Authority ending October 20, 2018. Term of office and an unexpired term of office on the Human Services Advisory Board, each, ending November 30, 2020. Term of office on the Roanoke Redevelopment and Housing Authority ending August 31, 2021. Term of office on the Towing Advisory Board ending October 31, 2020. Term of office (Citizen At- Large) ending June 30, 2020 on the Youth Services Citizen Board. aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2017 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss or consider the acquisition of interests in real property by the City for public purposes, whether in fee simple and /or in leasehold, where discussion of the City's acquisition of interests in real property in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to g2.2- 3711.A.3, Code of Virginia (1950), as amended. Robert . Cowell, Jr. City Manager Distribution: Council Appointed Officers CECELIA T. W EBB, CMC Assistant Deputy City Clerk October 17, 2017 Cheryl W. Hartman 2423 Stanley Avenue, S. E. Roanoke, Virginia 24014 Dear Ms. Hartman: A communication from the City Clerk advising of your resignation as a member of the Human Services Advisory Board was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, October 16, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Human Services Advisory Board from September 6, 2011 to September 29, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Stephanie M. Moon Reyllelds, M� City Clerk Enclosure PC: Teresa I. McDaniel, Secretary, Human Services Advisory Board i CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 TelepLm:e: (541 ))853 -841 Fnr: (540)853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -nmll: elerk(ammuukevn.8 °r CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk October 17, 2017 Cheryl W. Hartman 2423 Stanley Avenue, S. E. Roanoke, Virginia 24014 Dear Ms. Hartman: A communication from the City Clerk advising of your resignation as a member of the Human Services Advisory Board was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, October 16, 2017. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Human Services Advisory Board from September 6, 2011 to September 29, 2017. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Stephanie M. Moon Reyllelds, M� City Clerk Enclosure PC: Teresa I. McDaniel, Secretary, Human Services Advisory Board CERTIFICATE OF APPRECIATION PRESENTED TO Cheryl W. Hartman AS A MEMBER OF THE HUMAN SERVICES ADVISORY BOARD FROM SEPTEMBER 6, 2011 TO SEPTEMBER 29, 2017 ON THIS 17TH DAY OF OCTOBER , 2017 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: SHERMAN P. LEA, SR. STEPHANIE M. M ON REYl DS MAYOR CITY CLE c CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Tex: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -mail: ticrk�o',roanokeve.gnv Citv Clerk October 16, 2017 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: CECELIA F. MCCOY Deputy City Clerk CECELIAT. WEBB, CMC Assistant Deputy City Clerk This is to advise that Cheryl W. Hartman has tendered her resignation as a member of the Human Services Advisory Board, effective September 29, 2017. Sincerely, Stephanie M. Moon Reynol s City Clerk Commonbneaftb of Virginia cti Auditor of Public Accotmtc Mar ha S Mumcdcs, CPA PO. &n 1295 AuZ,,, nrPUhric Acconms Richmond, Virgm. 232N September 13, 2017 Sherman P. Lea, Sr. Mayor 215 Church Avenue, SW, Room 452 Roanoke, VA 24011 -1594 City of Roanoke Dear Mr. Lea: We have reviewed the Commonwealth collections and remittances of the Treasurer, Commissioner of the Revenue, Sheriff, and Commonwealth's Attorney of the locality indicated for the year ended June 30, 2017. Our primary objectives were to determine that the officials have maintained accountability over Commonwealth collections, established internal controls, and complied with state laws and regulations. The results of our tests found the constitutional officers complied, in all material respects, with state laws, regulations and other procedures relating to the receipt, disbursement, and custody of state funds. Sincerely, Auditor of Public Accounts MSM:anu cc: Robert Cowell, City Manager Evelyn W. Powers, Treasurer Sherman A. Holland, Commissioner of the Revenue Timothy A. Allen, Sheriff Donald S. Caldwell, Commonwealth's Attorney www.apa.virginia.gov 1 (804) 225 -3350 1 reoortsCoDaoa.virzinia.zov October 17, 2017 Donna Payne, Secretary Architectural Review Board Roanoke, Virginia Dear Ms. Payne: This is to advise you that Bill Mason and Katherine Coffield Gutshall have qualified as members of the Architectural Review Board for four -year terms of office, each, ending October 1, 2021. Sincerely, Stephanie M. Moon ReR yno City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Tele,lunr. (540)853 -2541 Lux: (540)853 -LI45 STEPHANIE M. MOON REYNOLDS, MMC E -wail: drrk@,roauokeya.gov CECELIA F. MCCOY City Clerk Deputy City CIO A CECELIA T. W EBB, CIVIC Assistant Deputy City Clerk October 17, 2017 Donna Payne, Secretary Architectural Review Board Roanoke, Virginia Dear Ms. Payne: This is to advise you that Bill Mason and Katherine Coffield Gutshall have qualified as members of the Architectural Review Board for four -year terms of office, each, ending October 1, 2021. Sincerely, Stephanie M. Moon ReR yno City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Bill Mason, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Architectural Review Board for a four -year term of office ending October 1, 2021, according to the best of my ability. (So help me God.) BILL MASON The foregoing oath y /oo/f� office was taken, sworn to, and subscribed before me by Bill Mason this o�_r " day of ____2017. Brenda S. Hamilton, Clerk of the Circuit Court FA EVA //�� Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Katherine Coffield Gutshall, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Architectural Review Board for a four -year term of office ending October 1, 2021, according to the best of my ability. (So help me God.) KWtHERINE COFFIELD UTSHALL The foregoing oath of office was taken, sworn to, and subscribed before me by Katherine Coffield Gutshall this %� day of OC.- ,)22 — 2017. Brenda S. Hamilton, Clerk of the Circuit Court CECELIA T. W EBB, CMC Assistant Deputy Ciry Clerk October 17. 2017 Eddie Wells, Secretary Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Wells: This is to advise you that Neal Cummings has qualified as the City representative (Private Sector) of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office ending March 31, 2020. Sincerely, - ry) Stephanie M. Moon R M City Clerk CQ) ITY OF ROANOKE Q) OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fox: (540)853 -1145 .STEPHANIE M. MOON REYNOLDS, MMC &mail: elerkaroanokeva.gov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy Ciry Clerk October 17. 2017 Eddie Wells, Secretary Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Wells: This is to advise you that Neal Cummings has qualified as the City representative (Private Sector) of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office ending March 31, 2020. Sincerely, - ry) Stephanie M. Moon R M City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Neal Cummings, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City representative (Private Sector) of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office ending March 31, 2020, according to the best of my ability. So help me God. � WSWITIIfl.� The foregoing ooatthh, of office was taken, sworn to, and subscribed before me by Neal Cummings this __ day of 0(�t 2017. Brenda S. Hamilton, Clerk of the Circuit Court October 17. 2017 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Jared Rigby has qualified as a member of the Parks and Recreation Advisory Board to fill the unexpired term of office of Steve Stinson ending March 31. 2019. Sincerely, Stephanie Stephanie M. Moo n jRelc1?sVC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fox: (540) 853 -1145 S EPIIANhE M. MOON REVNOLDS, MMC E-mell: clerkC)ronnokeva.gov CECELIA F. MC COY City Clerk Deputy City Clerk CECELIA C WERR, CMC Assistant Deputy Corr Clerk October 17. 2017 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: This is to advise you that Jared Rigby has qualified as a member of the Parks and Recreation Advisory Board to fill the unexpired term of office of Steve Stinson ending March 31. 2019. Sincerely, Stephanie Stephanie M. Moo n jRelc1?sVC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Jared Rigby, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board to fill the unexpired term of office of Steve Stinson ending March 31, 2019, according to the best of my ability. (So help me God.) JARED RIGBY The foregoing oath of office was taken, sworn to, and subscribed before me by Jared fh Rigby this day of OC&110-2017. Brenda S. Hamilton, Clerk of the Circuit Court STEPHANIE M. MOON REYNOLDS, MIMIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, 5. W., Room 456 Roanoke, Virginia 24011 -1536 Talc,Lone (MO)N53 -2541 Fns: (541) 853 -1145 R nmil: clark(mroanokevn.pnv October 17, 2017 June Woodward, Secretary Roanoke Civic Center Commission Roanoke, Virginia Dear Ms. Woodward: CECELIA E. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Landon C. Howard has qualified as a member of the Roanoke Civic Center Commission for a three -year term of office ending September 30, 2020. Sincerely, Stephanie M. Mon RReac{11s, M City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Landon C. Howard, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Civic Center Commission for a three -year term of office ending September 30, 2020, according to the best of my ability. (So help me God.) len� LAND C HOWARD The foregoing oath of office was taken, sworn to, and subscribed before me by Landon C. Howard this . day of too 2017. Brenda S. Hamilton, Clerk of the Circuit Court By '�Cn�j UGU!PU+a �Itr�Clerk d� CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church AYenue, S. W, Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E -moil c1e,k @,.ruru,,..,.v CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk October 17. 2017 Landon C. Howard, Executive Director Visit Virginia's Blue Ridge 101 Shenandoah Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Howard: This is to advise you that Renee "Butch" Craft has qualified as a City representative of the Visit Virginia's Blue Ridge, Board of Directors, for a one -year term of office ending June 30, 2018. Sincerely, Stephanie M. Moon Re olds City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Renee "Butch" Craft, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Visit Virginia's Blue Ridge, Board of Directors, for a one -year term of office ending June 30, 2018, according to the best of my ability. (So help me God.) RENEE `BUTCH" CR FT The foregoing oath of office was taken, sworn to, and subscribed before me by Renee "Butch" Craft this —eday of 2017. i Brenda S. Hamilton, Clerk of the Circuit Court cT CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Chm'ch Avenue, S. W., Room 456 rn Romloke, Virginia 24011 -1536 'peleplione: (540)853 -2541 pax: (540)X53 -1145 SrEPBAN1E M. MOON REYNOLDS, MMC F mail: elerk(Nrm,nnkev "'pa4 CECELLAF. MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk October 17. 2017 Michelle Vineyard, Secretary Personnel and Employment Practices Commission Roanoke, Virginia Dear Ms. Vineyard: This is to advise you that Jackie Clewis has qualified as a (Classified Service) member of the Personnel and Employment Practices Commission for a term of office ending June 20, 2020. Sincerely, Stephanie M. Moon R Ids, MC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Jackie Clewis, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a (Classified Service) member of the Personnel and Employment Practices Commission for a term of office ending June 30, 2020, according to the best of my ability. (So help me God.) JACKIE CLEWIS The foregoing oath of office was taken, sworn to, and subscribed before me by Jackie Clewis thi95 day ofL.2017. Hamilton, Clerk of the Circuit Court l' Q) STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540)853 -2541 Fax: ($40)853 -1145 E -mail: clerk e�i5roenokcvn.gov October 17. 2017 Bob Clement Neighborhood Services Coordinator Roanoke, Virginia Dear Mr. Clement: CECELIA F. MCCOY Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk This is to advise you that Christina Hatch has qualified as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Scott Horchler ending June 30, 2019. Sincerely, Stephanie M. Moon Re s, M City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Christina Hatch, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Scott Horchler ending June 30, 2019, according to the best of my ability. (So help me God.) 2 I CHRISTINA HAI CH The foregoing oath of office was taken, swom to, and subscribed before me by Christina Hatch this day of C)A— 2017. Brenda S. Hamilton, Clerk of the Circuit Court Age Friendly Community Oct. 16, 2017 Mf Roanoke Work Group Timeline -------- - - - - -- --------------------------------------------------------------------------------- - - - - -- - ► Oct. 2014: City signed Best Cities for Successful Aging Pledge ► Created by Milken Institute ► Institute ranked Roanoke 128 out of 252 among small metros ► May 2015: Work group formed ► Aug. 2015: Need identified to create a survey ► March 2016: Survey finalized and distributed ► June 2017: Survey data analyzed Roanoke Work Group Members ► Roanoke City Council ► Roanoke Dept. of Human Services ► Roanoke Dept. of Parks and Recreation ► Roanoke Police Dept. ► Roanoke Redevelopment and Housing Authority ► Healthy Roanoke Valley ► Local Office on Aging ► Alzheimer's Association ► Adult Day Care Center of the Roanoke Valley ► Innovage Pace ► Carilion Clinic ► VT Carilion School of Medicine & Research Institute Survey Format ► On -line and on paper ► Distributed city -wide ► 35 questions ► 276 respondents ► Six Sections: ► Happiness ► House, Home, and Community ► Transportation ► Civic Participation and Employment ► Physical and Mental Health Services ► Demographics ---------------------------------------------------------------------------------------------------------------------------- --uvey -- Sr Demographic --------------------------------------------------------------s---------------------------------------------------- - - - - -- ► Gender ► Male: 28.29% ► Female: 71.31 ► Year of birth ► 1914 -1967 (Highest numbers were 1947, 195 I, and 1944.) ► Household income ► Less than $10,000: 19.09% ► $10,000- $29,999: 45% ► $30,000 - $49,999: 17.27% ► Over $50,000: 18.64% ---------------------------------------------------------------------------------------------------------------------------- Survey Data -------------------------------------------------------------------------------------------------------------------- - - - - -- House, Home and Community Section Accessibility to Services 11 11'.. 89.68% 89.37% 90.00% Reliable Grocery 80.00% Transportation 69.17% 70.00% 65.48% Doctors Office 59.92% 60.00% Place of Worship 50.00% Public Transportation 40.00% 20.00% ------------------- ------------------- ----- - - - - -- - - - -- - ---------------------------------- --uvey --Data Sr ---------------------------------------------------------------------------------- 50.00% 45.00% House, Home and Community Section What prevents you from leaving your home? :1..100 Cost 43.23% 40.00% Limitations 34.06% 32.31% *11111r. 30.00% Lack of 26.20 °k 25.00% Companion Time of 20.00% Day 15.00% 10.00% -------------------------------------------------------------- - - - - -- - -- - -- --------------- -- - --- ------------------ - - -- -- - Survey Data -------- - - - - -- -- - -- - - - -- -------- - - - - -- -- - - -- - - - - - -- I -- - - - - -- Transportation Section How do you travel? 70.00% 67.04°/ ♦ Personal Vehicle 60.00% 50.001% 45.93% Family or 40% 40.00% Friend Walk 30.00% 20.00% 10.00% 0.00% 20.74% Bus \3.700/ 12,590/ RADAR Taxi Survey Data 80.000/ 70.20% 7 0.00% Walking 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% Physical and Mental Health Services Physical or recreational activities 9% Weight Water Training Aerobics Where do we go from here? What does this all mean? Age Frien ----------------------------------dly -------Co--------mmunity -----------------------------Co--------mmittee -------------------------------------- ► Formed June 2017 to avoid duplication of efforts ► Identified transportation as focus area ► Partners: ► AARP ► Local Office on Aging ► Blue Ridge Independent Living Center ► City of Roanoke ► United Way of the Roanoke Valley ► Roanoke Valley Alleghany Regional Commission ► Virginia Commission on Aging ► Carilion Clinic ► VirginiaTech Center of Healthy Aging ---------------------------------------------------------------------------------------------------------------------------- AARP Community Rankings -- - - - - -- -- - - - - -- -- - - - - -- - - - - - -- -- - - - - -- -- - - - - -- -- - - - - -- ► Scores overall livability ► Seven livability categories: ► Housing ► Neighborhood ► Transportation ► Environment ► Health ► Engagement ► Opportunity - - -- - - - ------ - - - - -- ► aarp org CATEGORY SCORE si HOUSING an «aamlrtr ana aeces� 45 NEIGHBORHOOD Accese to Ilfe 'a«k aM pWI 69 TRANSPORTATION Safe and conren ent options 58 ENVIRONMENT CWan air ann ..a�er 2 HEALTH V,.=_noo.. . B4 ENGAGEMENT Grnc antl s «ial imomanlem Jl > f/ > � yj iaMn r� } /gne Ban' > j 59 OPPORTUNITY > n'I and VosslbiLpss ► aarp org AARP Roanoke Ranking Comparison LOCATION Lynchburg Salem Richmond TOTAL INDEX SCORE 56 58 55 © HOUSING 62 5� 75 a-s. AflordaGlir, and ae ONEIGHBORHOOD o 43 49 51 Access to Ide. work and pn TRANSPORTATIOI p 65 66 52 Safe and cawema ENVIRONMEN- © 57 58 59 peen air and wate- HEALTH 0 50 50 49 Pre.en�;on access andQUd,. ®ENGAGEMENT 61 61 66 Gvw and social Imolvenar ®OPPORTUNITY O 53 72 37 ¢mlusion and possibilities 10. aarp.org Next Steps ► Seek designation as AARP Network Age-Friendly Community ► "...a community's elected leadership has made the commitment to actively work toward making their town, city or county a great place for people of all ages." (aarp.org) ► Affiliate of World Health Organization's Age - Friendly Cities and Communities Program ► Generate city specific score ► Resurvey ► Improve Milken Ranking ► Age Friendly Community Committee to present recommendations annually to municipalities - - - - -- I - - - - - -- - - - - -- - - - - - -- - -- - - - - -- - ------------------- Next Steps Age Friendly Community ► AARP Network Age- The AARP Network of Age - Friendly Friendly Community Communities: An Introduction Process HARP Livable Communities Step 1: Submit application Step 2: Assess community needs and create action plan'' �o Step 3: Implement program strategies Step 4: Evaluate Step 5: Connect with other communities -------------- - - - -- - - -- - - -- - - - - -- . -- - - - - -- --- - - - - -- ----- - - - - -- ----------- - - - - -- - -- -Age -- Friendly -Community ---------- ------------------------------------ Questions? -------------- ---------------------------------- ----------- -------------------------------------- oil eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2017 Subject: Presentation Regarding the "Writer on the Bus Program" I would like to sponsor a presentation by Shari Dragovich, the 2017 "Writer on the Bus" to read a brief selection from her recent observations and experiences on Valley Metro. The "Writer on the Bus" program is a part of the Art on the Bus Project produced in collaboration with Ride Solutions and the Greater Roanoke Transit Company and is included in the Arts Commission's work program for 2017. AW Robert S. Come-1-1,-Jr -- City Manager Distribution: Council Appointed Officers October 16, 2017 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: Council Members William D. Bestpitch Michelle L. Dykstra Raphael E. "Ray Ferris John A. Garland Anita J. Price David B. Trinkle We jointly sponsor a request of Estelle McCadden, President, Virginia Statewide Neighborhood Conference, Inc., to present information with regard to the 2019 Virginia Statewide Neighborhood Conference to be held in Roanoke. Sincerely, J n A. Garland Council Member Michelle L. Dykstra Council Member JAG /MLD:ctw CITY OF ROANOKE h CITY COUNCIL — I 215 Church Avenue, 5. W. Noel C_ Taylor Municipal Building, Suite 456 ��r?kmNa? Roanoke, Virginia 24011 -1536 _ Telephone: (540) 853 -2541 SHERMAN P. LEA, SR. F.: (540) 853 -1145 Mayor Email: clerk@manokeva.gov October 16, 2017 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: Council Members William D. Bestpitch Michelle L. Dykstra Raphael E. "Ray Ferris John A. Garland Anita J. Price David B. Trinkle We jointly sponsor a request of Estelle McCadden, President, Virginia Statewide Neighborhood Conference, Inc., to present information with regard to the 2019 Virginia Statewide Neighborhood Conference to be held in Roanoke. Sincerely, J n A. Garland Council Member Michelle L. Dykstra Council Member JAG /MLD:ctw VSNC PRESENTATION NOTES I WILL NOT INSULT YOUR INTELLIGENCE BY REASING ALL THE INFORMATION IN THE PACKET BUT JUST REFER TO IT AS A TOOL WE USE TO PUT ON THIS INFORMATIVE CONFERENCE - THE VIRGINIA STATEWIDE NEIGHBORHOOD CONFERENCE, INC. WHICH PROVIDES: SPONSORSHIPS WORKSHOPS SPEAKERS OPPORTUNITIES FOR NETWORKING GOOD FOOD (explain) Our conferences are usually sponsored or co- sponsored by cities, towns or counties. An yes we are a 501( C ) 3 organization We have had only two ( 2 ) when we did not have a sponsor or co- sponsor ( Williamsburg 2011 and Short Pump 2017 ) Our most successful financial year was in 2010 and it was held here in Roanoke. There are only 2 states in the country to have their own Neighborhood Conferences. There are some where several states partner together to have one. However VA was the only state to have a conference this year. We are proud to be the only State ( Commonwealth) to have a CONFERENCE WITHIN A CONFERENCE. We have a Youth component which we call YOUTH CAFE. They have workshops the same time as the adults except they address issues that concern them and workshop times are shorter ( 45 min. to 1 hr.) ALL OF THAT BEING SAID: I am here today asking Roanoke city to Co- Sponsor The Virginia Statewide Neighborhood Conference September 20 -21, 2019. It would be our 20th Anniversary and it would be an honor to have it in my home city. The housing facility has not been determined at this time. I am happy to announce that the Advocate of the Year award was awarded to one of our own - Tim Taylor from the Old Southwest, Inc. Neighborhood organization. Yea, Virginia Statewide Neighborhood Conference N 20 in Roanoke, VA. Then I will be 93 and you would not have to hear from me again about VSNC until I become a centenarian. Thank you for listening. Estelle H McCadden. Founder and president VSNC, Inc. V }✓ Ci IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2017. No. 40979 - 101617. A RESOLUTION accepting the Virginia Department of Transportation's ( "VDOT") award of funds to the City in the total amount of $1,432,946 for the Franklin Road Improvements project; authorizing the City Manager to execute a VDOT Standard Project Administration Agreement for Federal -aid Projects and Appendix A; and authorizing the City Manager to take certain other actions in connection with the above matters and project. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City of Roanoke hereby accepts the VDOT award of funds in the total amount of $1,432,946 for the Franklin Road Improvements project, with a required local match of $62,500 from the City, for the pedestrian infrastructure along the west side of Franklin Road, from the 3100 block to the 3700 block, adjacent to the US Route 220 E- xpressway, all as more fully set forth in the City Council Agenda Report dated October 16, 2017, 2. The City Manager is hereby authorized to execute a VDOT Standard Project Administration Agreement for Federal -aid Projects and Appendix A, substantially similar to the one attached to the above mentioned City Council Agenda Report, as further set forth in such Agenda Report. Such Agreement shall be approved as to form by the City Attorney. 3. The City Manager is hereby authorized to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such funds in the total amount of $1,432,946 from VDOT, together with $62,500 in City R- Accept VDOT Pond - Franklin Road Improvements Project (10.16.17) 1 matching funds, for the above mentioned project, with any such documents to be approved as to I orm by the City Attorney. ATT T: City Cterk. R -Accept VDOT fund Franklin Road Improvements Project (1 0.16.17) 0 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2017. No. 40980 - 101617. AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Funds to the Franklin Road Pedestrian Improvements project, amending and reordaining certain sections of the 2017 -2018 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Federal Grant Funds Appropriated from Federal Grant Funds Appropriated from Federal Grant Funds Revenues TA— Franklin Rd Improvements VDOT — Colonial Ave Improvements HSIP — Colonial Ave Improvements 08 -530- 9106 -9002 $ 250,000 08- 530 - 9106 -9002 76,418 08- 530 - 9106 -9002 1,106,528 08- 530 - 9106 -9106 250,000 08- 530 - 9106 -9107 76,418 08- 530 - 9106 -9108 1,106,528 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2017 Subject: Acceptance of Virginia Department of Transportation Award of Funds, Authorization to Execute VDOT Documents, and Appropriation of Funds for the Franklin Road Improvements Project Background: The Franklin Road Pedestrian Improvement Project includes improvements to pedestrian infrastructure along the west side of Franklin Road, from the 3100 block to the 3700 block, adjacent to the US Route 220 Expressway. Improvements will include sidewalk construction, improved pedestrian crosswalks and pedestrian signals, and additional drainage improvements as warranted by sidewalk construction. The project is estimated to cost $1,495,446. Resolution No. 40696-110716 authorized the City Manager to submit an application to VDOT requesting $250,000 in FY18 Transportation Alternative Set -Aside (TA) program funds for this project. The Transportation Alternative funds require a 20% local match ($62,500) of total project funds ($312,500). VDOT has notified the City that, in addition to the award of $250,000 in TA funds, the project will also receive $76,418 in Open Container funds and $1,106,528 in Highway Safety Improvement Program funds (HSIP). The Open Container and HSIP funding sources (both Federal) do not require local match funds. Considerations: Accept, authorize, and appropriate the various VDOT funds totaling $1,432,946 for the Franklin Road Improvement project. City match for the TA funds ($62,500) is available in the project account 08 -530 -9106, Franklin Road Pedestrian Improvements. Recommended Action: Accept VDOT's award of: $250,000 - FY18 Transportation Alternative funds, with the City providing local matching funds in the amount of $62,500; $76,418 in Open Container Funds; and $1,106,528 in Highway Safety Improvement Program funds. Authorize the City Manager to execute the VDOT Standard Project Administration Agreement for Federal -aid Projects and Appendix A document similar to the ones attached to this report dated October 16, 2017. Such documents shall be in a form approved by the City Attorney. Authorize the City Manager to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to obtain, accept, implement, administer, and use such funds identified above. Adopt the accompanying Budget Ordinance to establish revenue estimates for each of the funding sources identified above and appropriate funding in the same amount to expenditure account 08 -530 -9106, Franklin Road Pedestrian Improvements. J------ W - ------------------ Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia Merchant, Director of Mgt. and Budget and Acting Director of Finance Robert K. Bengston, P.E., Director of Public Works Luke Pugh, P.E., City Engineer STANDARD PROJECT ADMINISTRATION AGREEMENT Federal -aid Projects Proec[ Number UPC Local Government 0220 - 128 -414 111360 City of Roanoke THIS AGREEMENT, made and executed in triplicate this day of , 20, by and between the City of Roanoke, Virginia, hereinafter referred to as the LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the DEPARTMENT. WHEREAS, the LOCALITY has expressed its desire to administer the work described in Appendix A, and such work for each improvement shown is hereinafter referred to as the Project; and WHEREAS, the funds shown in Appendix A have been allocated to finance each Project; and WHEREAS, the LOCALITY is committed to the development and delivery of each Project described in Appendix A in an expeditious manner; and; WHEREAS, both parties have concurred in the LOCALITY's administration of the phase(s) of work for the respective Project(s) listed in Appendix A in accordance with applicable federal, state, and local law and regulations. NOW THEREFORE, in consideration of the mutual premises contained herein, the parties hereto agree as follows: The LOCALITY shall: Be responsible for all activities necessary to complete the noted phase(s) of each Project shown in Appendix A, except for activities, decisions, and approvals which are the responsibility of the DEPARTMENT, as required by federal or state laws and regulations or as otherwise agreed to, in writing, between the parties. Each Project will be designed and constructed to meet or exceed current American Association of State Highway and Transportation Officials standards or supplementary standards approved by the DEPARTMENT b. Meet all funding obligation and expenditure timeline requirements in accordance with all applicable federal and state laws and regulations, and Commonwealth Transportation Board and DEPARTMENT policies and as identified in Appendix A to this Agreement. Noncompliance with this requirement can result in deallocation of the funding, rescinding of state funding match, termination of this Agreement, or DEPARTMENT denial of future requests to administer projects by the LOCALITY. UPC 111360 Project H: 0220- 128 -414 Locality: City of Roanoke c. Receive prior written authorization from the DEPARTMENT to proceed with preliminary engineering, right -of -way acquisition and utility relocation, and construction phases of each Project. d. Administer the project(s) in accordance with guidelines applicable to Locally Administered Projects as published by the DEPARTMENT. e. Maintain accurate and complete records of each Project's development and documentation of all expenditures and make such information available for inspection or auditing by the DEPARTMENT. Records and documentation for items for which reimbursement will be requested shall be maintained for no less than three (3) years following acceptance of the final voucher on each Project. f. No more frequently than monthly, submit invoices with supporting documentation to the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting documentation shall include copies of related vendor invoices paid by the LOCALITY and an up -to -date project summary and schedule tracking payment requests and adjustments. A request for reimbursement shall be made within 90 days after any eligible project expenses are incurred by the Locality. For federally funded projects and pursuant to 2 CFR 200.338, Remedies for Noncompliance, violations of the provision may result in the imposition of sanctions including but not limited to possible denial or delay of payment of all or a part of the costs associated with the activity or action not in compliance. g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT if, due to action or inaction solely by the LOCALITY, federally funded Project expenditures incurred are not reimbursed by the Federal Highway Administration (FHWA), or reimbursements are required to be returned to the FHWA, or in the event the reimbursement provisions of Section 33.2 -214 or Section 33.2 -331 of the Code of Virginia, 1950, as amended, or other applicable provisions of federal, state, or local law or regulations require such reimbursement. It. On Projects that the LOCALITY is providing the required match to state or federal funds, pay the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred by the DEPARTMENT in the performance of activities set forth in paragraph 2.a. i. Administer the Project in accordance with all applicable federal, state, or local laws and regulations. Failure to fulfill legal obligations associated with the project may result in forfeiture of federal or state -aid reimbursements j. Provide certification by a LOCALITY official that all LOCALITY administered Project activities have been performed in accordance with all federal, state, and local laws and regulations. If the locality expends over OAG Approved 611812012; Revised 2/5/2015 2 UPC 111360 Project #: 0220- 128414 Locality: City of Roanoke $750,000 annually in federal funding, such certification shall include a copy of the LOCALITY's single program audit in accordance with 2 CFR 200.501, Audit Requirements. k. If legal services other than that provided by staff counsel are required in connection with condemnation proceedings associated with the acquisition of Right -of -Way, the LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of outside counsel approved by the Office of the Attorney General. Costs associated with outside counsel services shall be reimbursable expenses of the project. 1. For Projects on facilities not maintained by the DEPARTMENT, provide, or have others provide, maintenance of the Project upon completion, unless otherwise agreed to by the DEPARTMENT. m. Ensure compliance with the provisions of Title VI of the Civil Rights Act of 1964, regulations of the United States Department of Transportation (USDOT), Presidential Executive Orders and the Code of Virginia relative to nondiscrimination. 2. The DEPARTMENT shall: a. Perform any actions and provide any decisions and approvals which are the responsibility of the DEPARTMENT, as required by federal and state laws and regulations or as otherwise agreed to, in writing, between the parties and provide necessary coordination with the FHWA as determined to be necessary by the DEPARTMENT. b. Upon receipt of the LOCALITY's invoices pursuant to paragraph Lf., reimburse the LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such reimbursements shall be payable by the DEPARTMENT within 30 days of an acceptable submission by the LOCALITY. c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of eligible project expenses incurred by the DEPARTMENT in the performance of activities pursuant to paragraph 2.a. d. Audit the LOCALITY's Project records and documentation as may be required to verify LOCALITY compliance with federal and state laws and regulations. e. Make available to the LOCALITY guidelines to assist the parties in carrying out responsibilities under this Agreement. OAG Approved 6/182012: Revised 2/5/2015 UPC 111360 Project #:0220 -128 -414 Locality: City of Roanoke 3. Appendix A identifies the funding sources for the project, phases of work to be administered by the LOCALITY, and additional project- specific requirements agreed to by the parties. There may be additional elements that, once identified, shall be addressed by the parties hereto in writing, which may require an amendment to this Agreement. 4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section 33.2-1011 of the Code of Virginia, 1950, as amended. 5. Nothing in this Agreement shall obligate the parties hereto to expend or provide any funds in excess of funds agreed upon in this Agreement or as shall have been included in an annual or other lawful appropriation. In the event the cost of a Project is anticipated to exceed the allocation shown for such respective Project on Appendix A, both parties agree to cooperate in providing additional funding for the Project or to terminate the Project before its costs exceed the allocated amount, however the DEPARTMENT and the LOCALITY shall not be obligated to provide additional funds beyond those appropriated pursuant to an annual or other lawful appropriation. 6. Nothing in this Agreement shall be construed as a waiver of the LOCALITY's or the Commonwealth of Virginia's sovereign immunity. The Parties mutually agree and acknowledge, in entering this Agreement, that the individuals acting on behalf of the Parties are acting within the scope of their official authority and the Parties agree that neither Parry will bring a suit or assert a claim against any official, officer, or employee of either party, in their individual or personal capacity for a breach or violation of the terms of this Agreement or to otherwise enforce the terms and conditions of this Agreement The foregoing notwithstanding, nothing in this subparagraph shall prevent the enforcement of the terms and conditions of this Agreement by or against either Party in a competent court of law. 8. The Parties mutually agree that no provision of this Agreement shall create in the public, or in any person or entity other than the Parties, rights as a third party beneficiary hereunder, or authorize any person or entity, not a party hereto, to maintain any action for, without limitation, personal injury, property damage, breach of contract, or return of money, or property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to the terms of this Agreement or otherwise. Notwithstanding any other provision of this Agreement to the contrary, unless otherwise provided, the Parties agree that the LOCALITY or the DEPARTMENT shall not be bound by any agreements between either party and other persons or entities concerning any matter which is the subject of this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing, received a true copy of such agreement(s) and has affirmatively agreed, in writing, to be bound by such Agreement. OAG Approved 611812012; Revised 21512015 UPC 111360 Project N: 0220- 128 -414 Locality: City of Roanoke This Agreement may be terminated by either party upon 30 days advance written notice. Eligible Project expenses incurred through the date of termination shall be reimbursed in accordance with paragraphs Lf, I.g., and 2.b, subject to the limitations established in this Agreement and Appendix A. Upon termination, the DEPARTMENT shall retain ownership of plans, specifications, and right of way, unless all state and federal funds provided for the Project have been reimbursed to the DEPARTMENT by the LOCALITY, in which case the LOCALITY will have ownership of the plans, specifications, and right of way, unless otherwise mutually agreed upon in writing. 10. Prior to any action pursuant to paragraphs Lb or Lg of this Agreement, the DEPARTMENT shall provide notice to the LOCALITY with a specific description of the breach of agreement provisions. Upon receipt of a notice of breach, the LOCALITY will be provided the opportunity to cure such breach or to provide a plan to cure to the satisfaction to the DEPARTMENT. If, within sixty (60) days after receipt of the written notice of breach, the LOCALITY has neither cured the breach, nor is diligently pursuing a cure of the breach to the satisfaction of the DEPARTMENT, then upon receipt by the LOCALITY of a written notice from the DEPARTMENT stating that the breach has neither been cured, nor is the LOCALITY diligently pursuing a cure, the DEPARTMENT may exercise any remedies it may have under this Agreement. THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has been prepared jointly by the parties and shall be construed simply and in accordance with its fair meaning and not strictly for or against any party. THIS AGREEMENT, when properly executed, shall be binding upon both parties, their successors, and assigns. THIS AGREEMENT may be modified in writing by mutual agreement of both parties. OAG Approved 611812012; Revised 2/5/2015 UPC 111360 Project 4: 0220 -128 -414 Locality: City of Roanoke IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed as of the day, month, and year first herein written. CITY OF ROANOKE, VIRGINIA: Typed or printed time of signatory Date Signature of Witness Date NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this Agreement. COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION: Chief of Policy Date Commonwealth of Virginia Department of Transportation Signature of Witness Attachments Appendix A (UPC 111360) OAG Approved 6118/2012', Revised 21512015 Agreement and Appendix A General Instructions concurrence received from LAD prior to obtaining locality signatures The following items are required prior to submission of the "complete" package to LAD for execution: The Agreement Transmittal Memorandum is complete and includes - a) Approved RIA (unless program exempt) b) Locality Resolution (project specific fund commitment and signatory authority) c) Project is fully funded and ail funds included in Live SYP or exception has been granted (which is included in package) d) A copy of the Live SYP e) Live SYP and App A allocations and estimates match f) Scoping date bullet included on App A g) Agreement and Appendices are properly formatted (see below) 2) Signing and Dating - a) Agreement must NOT be dated on first page; Commissioner will provide date in the first sentence upon his execution b) All three originals of the Agreement and appendices are signed and dated in the appropriate areas c) Agreement includes latest DAG approval date d) Agreement is signed by the authorized locality individual per the included signatory authority e) Agreement is signed by locality first, VDOT second f) Locality signature date occurs after the date of their resolution 3) Document and Formatting - a) Three paper originals of the agreement and all appendices b) Agreement originals are printed "single- sided" c) App A financials reviewed for accuracy d) App A Bullets are appropriate for project and fund type(s) e) App A Bullets referencing expenditure dates are not past due f) App A Bullets do NOT include blank lines or fields g) App A Bullets use consistent font and font size h) App A does NOT include hand - written notes or strike - throughs Instructions - This Excel based Appendix A includes several tabs that are to be used as indicated below. Spreadsheet Tab: This tab is the main Appendix A page that is printed and submitted with the agreement. The finance sections include both data entry cells (numerical value) as well as formula driven cells. The formula driven cells are generally to be used as -is and should not be overwritten with a numerical data value. Applicable bullets are included in the "Program and project specific funding requirements" section at the bottom of the sheet. General project information is located at the top of the sheet. Standard Bullets Tab: Contains bullets commonly used on most Appendix A's. Includes federal fund expenditure bullets for CMAO, RSTP, HSIP federal fund types. Includes funding related bullets for other funding types as well as VDOT administered projects Urban Bullets Tab. Contains bullets that are to be included on Urban Program projects and VDOT administered Urban Projects. Select the applicable bullets from the available list. Use in conjunction with the applicable Standard Bullets as appropriate. TAP & SRTS Bullets Tab: Contains bullets that are to be included on Transportation Alternatives Program projects. Select the applicable Transportation Alternatives Program bullets from the available list. A SRTS bullet is also available on this tab and is to be used on SRTS projects. Use in conjunction with the applicable Standard Bullets as appropriate. Revenue Sharing Bullets Tab: Contains bullets that are to be included on Revenue Sharing Program projects. Select the applicable Revenue Sharing Program bullets from the available list. Use in conjunction with the applicable Standard Bullets as appropriate. Access Bullets Tab'. Contains bullets that are to be included on Access Program projects. Select the applicable Access Program bullets from the available list. Use in conjunction with the applicable Standard Bullets as appropriate. Smart Scale (HB2) Bullets Tab: Contains bullets that are to be included on Smart Scale (1-182) funded projects. Use in conjunction with the applicable Standard Bullets as appropriate. Revised: June 15, 2016 Appointment Date: 1m512017 fMAa 20205 LrcaliM ON Of Roanoke ZlPw4: Locality 0UN5N OW]4316 usIIry AEEmaa t401�2201 nklin ROatl Bltlewalk lm rovemenM -Fit. 220 B- Roanoke Cit 00 Block 00 Block omal Lmdesch. Pileups Cyglelnlhl (Site 053 d035 scia. IPlna r nnkeVa.O etl COorcement6ontad lib Gram Backm;(M0I 30) 999 .41im a.Ov Sysy � a Fm�IpXiFW11aW U . �,' C Prelimina En In RI htINWe anO Fai4ea CmsWCtion as Total Safer COtl EstlmalM LOCaIi Pro Ex n EstimaleO V00i PrOepE a $109131 11,3]8315 S1 up. dao 32.5ot $7 WO E1DOD3 Et11.631 81393016 11095x48 EslvnaAd Total Pound Cost '+ S,a � ., -dw ,:• FNitl ltaNmdf60aben lllMY.. PM1ess EatlmaleO PmleCl Cesta Funds type (howelo —1 mwn-1 Local participation for ForOai Lora150areAmount Reimbursement vtimNe L.S. ", en FournabO Coal Local nes, evimWnement Est M1ffie VOJT Enemas Prelimina Engineering $111631 XSIP t% SO 8111 fi31 30 0 in $0 O 3t TWIPE ell Bull. Et11.631 W 5]fi 418 XSIP 0% 50 i1t1 GT 31 W,t3t W Afi 418 TMM RW ansWClon 399489] rvBIP 0% 30 199x.09] S25DOOt E312,SN itans adon Abemeevea 20% VS. be 0 S0 O So O TWa1 LN Tom 213W 915 362$00 all $1921915 11313815 TWa1EWmeted 31 d95446 £82,500 $1321315 Ei31a Tout Maximum ReimbUfaemento VOOi tO LOCaIIt Leaa LwalSMle 1103?. Estimated iota)Raimbunamantb VW T to LOUllI Loss Local Sham and VDOT Expenses.) E1 <22,946 act Flne. Tranaporlalion 0 Container HSIP Altemativea Lrcal Malfll Agptegate Allocations S]6418 11106528 $250 OW 183500 $1,405446 d .3w'. yv f, f iJragflb LLFmladSyYdW Fmitl100>iaRUlMtI b - Th pqM 0allbead MinaccornanwmIh V0OTa LOClly Ad tired Pmleatl Manual and Tramanderhation Alternatives Pmgrem GUde . cols e a umsed Nnds protect A, evPanaas... the 100 %HSP funds and combined redual MA, and dome W ermum 20% match) furTANnds will be anon %n LwAUrymal. • This is a Ismad tunas ani The LdmlM shall be responsltabi any atldl6onal earinO in ermssot s1<32,948 'Wepplimble) oil pail ree a li by the but gmenments bwM O rcowPlreenlvton • 60 %wlll be deduced form the federal allocation and ,me will oe deducted arm reimbumemenl request. V F Tproed ... i lm ecovemd asolowter TR . Eligible Make I e .lhlspromistundadwitltlederal -aid Highwey5aNe Impmvemenl Pmgrem(HSIP)tunds These lands must ba obligated Mthin 12 months efolum4on and expended rMhin W months of trials. . The DE PARTMENTwie conduct all snMOnmentel studies necessary Io complete an envimnmenall document In Wmplianm with the Nabone EnvbmmenUl orde Atl. Tm LOCALITY u despecal Mrimplementthg any abrommmenlel commiMent From the environmental document InaddiOOn, the LOCALIVisresWns ible Nrobleiningenywalerquality.r dfo .ntl nduc0nganyrequiredheeMm,U atenalsdueddigenmefbn5. VDCTS estimated cast For the ensimarnnal document and berieswrll be pmvidetl In the and Proof from the poi,11Wilds. Fortredeponetion Alteratives projects,Me LOCALITY shall maintain am project orb It mainUWed In a manner vaestactory to the Department bills usHUI As and make ample pmvrsiona :For aGl yeattrr ¢ufll me" Nam" unless dre ars, agreed to by the DEPARTMENT. Failure to. sq, or the role M a TAP Nnded improvement prior to the espe means es Appere l In the TAP Guide, may re, mpayment W federal Funds. • In acwNance with FEE policy We pr %en most be under construction by September 30, 2021 or the federal Transponder Alternatives Fuel allocation may be subject 10 de- alnceli n. .In accordance Am Chapter 121 ] (Smpag Process Requirements) of the LAP Manual, the lamely ¢hoe mmplele orol act wpng on or before August 1.2018. Astounded LOmllly Omdal and Farm sylnd or pnnad name of.rsrn sagen9 Favired. June 152016 Authmaed VDOT DfBdal and Data Jay GUy Pmgmm Manager Typed or enured name of person aignirg Sh®rth and Bullets for Agreements (copy 6 paste as necessary) awl brAA Counts AIL ..."Aete AA Wa aeMNmel nunmlu hoseene: •", ". still ne aemmlelereJ In eaoNenw.11 ".1A Lwlly Aeminis."e, Pmpna Manual >Mgrt Me A.,, wa walla Me.lms aenelul.. All 0.1. M. nw+Yra Inn. h-AMs e.Le m, b..n w-fe, .Inacwree,r<.Im chewer1111Iswpina Pmwaa Rewlrememsl onne LAP Mannal leIwet Snell mmpl.la r,-t ,,,A on o, Mann selel. > AM., me MI.n Lwsl FunE. v Lmtl Mattn b pw.m: . All lw 1 Nnaa meueee en the A ... 1I n... ern her—hy eemmnlea My he loot 9ea'emmenre Ined o,--he en..., a ...n.ncnaonmee.nMs- The M,- L eoneeaw l mwres.le chns.ellnn Mlu MAI Anr 0 Aally Propnm lOMaml wnd a Thee tone Met Le Mhood weh.nl] mmnlm el e Anton am hAP—Ald WhO as momm, of the >ur.nen as.P wnee an Present. A III Mm eemnlalY Melons sun.w lamp —A, Pmanm tesl Pl mnm. male wnae MITI he Isfelee othm 12 monlM of elmohon AI en,peneed wheI ] moms of the w.e .hen Mall Irw.n 1. : . Thh, m .In wm l.eertlale Rlel^'e, s."tre went Pnpnm (HslP) IMI rr.Ine, moet I ne Aft ed Nmwlzm'In'aawteAll end e.p -had MNm M MOmn. NLM OMIeeuon. >Ramnuleenunf.. he POOI AemmisnrM.nd h—I..6 Mayeea R.wnw eneethe plul.n.. An My.. Asho.1 lwe.: . V.T 1.e h.d a leolv.mouml the loolM Mlle pnlen .—I Mf el •.nr -1.1E feollar.Imonp Ism Ine leollh.1the pnleet AA o1 Lwta A The malny,nl nrWne the WP.n ems_ e.ee al An omry.ymennn eeoee..1awle A ern. . The I ItIll MI ews wymrte to voor ae h,IAe- E_ r m,AM,)upon the eralnn of the aenemeM A. on Vool.tlmmlmM I'Men. nn..11,^uln .nmm: uIM+ Men the flnl,a. d. snoae]n. eeelen Mt,ree olthe p.,- 1.,u. -I ey m.Lwnir,IMnpoem to MnAd wmpleeon I tAllt 1AM,11mune Cewh.h..1. bultynel—rey hale eyeuanlan of l he pre met I In melt, hMtAM, III pnye®Iry w monnnit, r Mlne N al DeMan nl. w lw.11 one hos Mn At. A... .M whe"...— Wnaf,..0 e. Innapornns. elef—teea eM An— P,rynmef: mil.111nw 1- leanne, .eMAs, Ile met- I -essME nefen, and alllnlgwla wAs as eeurmlmd be Me OE PAniMENl ponoa M to the of PAWME NTe amnl popsy ens MAfdun m mmrmslnlwn of the Ilne n epenhn groans m.nsaleoldel wlll be rose 100 Perulf p Ine LOULIiY Specialized Urban Bullets for Agreements (copy & paste as necessary) else war tllUMn CMShu¢fbn lnlf i"i assumed Ambitious: • The pmied vnll be fAOAnrq¢E and maintainetl In..lot —.11 VOOT's Urban Manual and Urban CunANCYW ImM1ffiver ProprSm Administration GWGe loUsed bar VOOT adwmimw d, bower Nndedp ors: •TMsisalimitedfund,pm)ed. TM1e lo¢elity skell has respanside f r any additional funding in .scats of E_ lifaso gable) • The Io alit, will tie billed to 1ot91iry ift re above tiger the pro eel atrer the project ecopin0 phase for the estimated PE and RW wale. The billing will be adjusted W indude the Contraction estimate beginning at Me awai data (if eppllrable) aUSed br VOOT adommen redp bra on. We'll ---in- rarely • The Lo air, oull mnbnue to operate and mamleN Me facility as sonsWded Should the design features of the Armes, be altered by the Locatio subsequent to Omjecl wmplmon without approval of the Department, the trusts, inherently lighway, W drecusn" of this agreement, to make restitution, either physically ormonelahly, as assumed by the Department. Specialized Facerall Bullet for Agreement (copy& paste as necessary) >vsa on Tmrema Ae.me Pm m reoead pressmen Elsould wor pr000 expenses M•II oe reewerea azmllows. del WE be eedudea men the laamal alleradon and 06 .111 be aeeutl N Rom relmowsemem maee54. m. DEPARTMENT el deal au enrWmnmenral Idyss newseary by romplare em envWmmmuni document in eompuande.1 Me national E knorn eNOl %try AN The IOCALrtv I5 re5drnslole roM1mpsememmg any emlmnmemat commonness ROm the enrvonmenm apwmem. In todnon me LD AUn is reapon4me rorooummg any warm Gomm permWU and conaunmg anv Maki nadyl mamnala due amgence erns vWrs earlmarad mmfor the entrommengl document and SwaWes Mn be pmvmm w the torann and deau tea Rom Me propel Nnds. ForsmAyTheearrrixrnm unless oreaandae apeed ro oy me DEPARTMENTFa Mkill paalnu duelsoreTAPNntlee Imorvro Ina Dawn ome exn ecladons e and ermake eaan Na 1AP Gulaeemxy year m gaoMempm p hal repayment V Mh lNnae emnMenm Ann CID pelmy. Me proieer mum be Prople tl and the $ _.—IAnemalmos enoomlon oxpenaea by <amea or Me pmieu me, de adi iotl ro aeanoraddn. anpdse;ae, eroedd an sped", rcenra der ,an ne aenxndd as Maysea amdor.r«arwnaore: . Any ineligible do.'laenadea amugnow preiecr, moldbimem Wid his de rmmWmaele. >o"M NMra4ry.NB .a... b, App A: IThis Moment Ise Says RoWm to Schools Project . The Photo must had completed and allrcaha Inds expended earn three years aline Mosemem ne ing been 51gnN Specialized Revenue Sharing Program Bullets for Agreements (copy& paste as necessary( >.. oa awanue sr.., photon hnce0 gryea6 • Revenue Ahanng Prei fords am nets rasurce unN July 1 of the fivol year In wM1kh they are widowed • Rsvenue Sharp Pagnm came es (studied In We Pmlecl onandng motion, ware approved In am Nllomng fardI yea r¢. , view - sw»(afnur (order, halm and s W voor match) Any We wan on new w nvkM Appeaser Rs wane no oadear umsbm'eD apply: • In acwrdanre vin §332 39 Ntne Code of Its say (his prided must dre Metaled and at as se a pMlon M We avenue snenng! urea Amended within over at of adoration. If nre Indeed by July 1, i0- the pmdeat mey by abash b de- audaeon- >To by used on a mu14N .ggxl Mlan its forms aave net yu Lean uDed: • This drur has Revenue Snaring Program a dvalsons. Per §33 g.39Try pmdeat moat pmgresa In order to prevent these funds M1om being de- alloatad" I, we used wren dnet Nme an comp oansM1ned: This pror ulllld Revenue snemg Prtymm earns wnlrlt arsorsou To 533 ]d9 of the Code of Mrglnla should have already bean sWeMen. Those funds wMe transferM to this pmedtin order to somehow It *a* dull wr- my —w.Nln 30 days Nenermlon of thy agmem ea at anded anaabcluran be, inn lhi no lI Ilan (3 moms ands, eprtenl ad de@ shwvn In not tae. mnm mey he wade[! to aeenocallon' >IO by do. on as Rs pmjeab was of a RopnmmalR Rgnnnenr: • Tire padjudd pan of a Rogreava r Pmpd AdmNbWbve Agreement for Revenue Sharing Prejuds Any rsvlson to this Ant ix A vall also require a reNSlon to the ApPondh R that 16 pan olthe agreemmY Specialized Access Bullets for Agreements (copy & paste as necessary) • To as heel roraM Attem Grogram Grofeore: • This prolacl mall be adminitlere' in so—ro ose Mm VCOTS Locally Mmmislmen Fri Manual end..... name be mlevan, Access head program guoal. •PMM vmM wnduslM or vaoodeconlraded poor m[dare or CTB approval) wll I not be eligible tar mimtura anrlrom Me lm levam Access mad p[gram) albre4[n. . al namnFwry, anvimnme toI..aeasmeme Most than SEFP n apporaele) Me remeoiavnn and unity adluarme 1, shell by provided ad no .1 1. VFsl >Porygxfe... — .Mae.... Prodamp pmvbmn o/lo[a", —.a Wr...M...a, NMS an trot red. them say todua l M LOCALRV shell R,M,RtRaram mpused shmarr]In malcninp made, as nomaddery ,1.1.1ll omled "More -aligarion.. The LOCALITY hica lao to rerde Me repaired marching bonds and .r,moiWre or 0... mMCning Told, shall Ce dnmmenred by as OEPAR Is E NT at Si trom as Me manmum)Progmn small mu in unmatched at donation samoum)Unmatched[reavanl AUess road pmgnm) rondilp Na seen dowelled or expanded. • Punuam to Me pmvnions Npael mom [C or the Commonwealth Transitional Bodata( CTB) reeoluion dared )mMddlyyyy) Mora n Me alb[stion from the )rierm or relevanlAwss program) Fund, the LOCALITY WII provba for Pe mi meal funds up to a amount • Fini msb, elialde rmreimamwmanr under ro the FEPARTMENTY cumnt For by end proven are in adminidreirm W P. )Access Proaram) shall be lateral buttressed by the DEPARTMENT gnor m prowssing reimsee ment to line LOCALITY. afwE[ —Is OevebpmerttA[[eas(Foul b'doors: W Ne pmmame or paragraph der. at or Na Commwm.M materie nBoa.I IcTa)rewlmon delta[mmhone -I appmvlry the ethics bon som the Economic Oevelopmem. alpon and RaI Avant Fund, Me L0CA1I1 .11 three. oral atmmenbtion ordial outlay on acceplsole orwe to a OEGARTM E NT i and 0e balanm of M. ultord.11 —.b not lmPled by&Igiale begot outlay, are be rcwmed m VOLT and the bran— Ceaelnpmem. AlryM and Rau Across Fan. Th aaumr may be Meased or rasa l acwramgly at an same data Upon provision of documen t V eligible bell outlay by, eaelmM Moral or eambnemmenul Specialized Smart Scale (House Bill 3) Bullets for Agreements (copy & Basle as necessary) 1. by .1 IrcIWe Smolt— ('ailNnm: PPiwdlie" "I'd"s.CMe anNprommnme V tofundiare subject lant IMeexciponal Memwaanoums In Ins Commonweatle irenspona4on onand policy and Guidelines for Implementation W e perfect The p nj stall Be Inn"'. and m least portion of Ine programmed funds arpended within one year al Me accepted year of your or. or Nnoing may oe suchred he raprcgcant to Mter projects b'etle00rough the pdeMiIDeon problem In fre went Me Project Is not ideal to the neat phase M consmictlon wnan requested dy Ne Commercial Trena✓petaeon loam me lottery or meVOpeam plammng mammal INy ha Bil lKt, Phil b, b322a of Me Gaae or Wglnie, to oneal se Na Ce,. —a. br all stab aM Iedeol Nods eryaMed on the pmleG. This prgM has Ceen selected Ihr arl me Smah Sae Mat optical and detection process and or remain In the into as a Madrid Ptionly unless relfaln Wndltlons sat bM In Ne Oommonvre &N Transpcnseon Board Policy and Guidelk —for implemented- W a PmjM Practical praUSs arise Pursuant b the Commercial Transportation Board panic, and Gmoellnes br Impermanent 0 a Rojr, Predecess®r Proposal and I Implementation Pollq Guide, Bectlon53, Me progcl well de ne soared endear the under, decision re.evaluetad d any of the Ylno ng conditions apply: amonge In Me SmPo. an estlmafe Increase pnor to mMratl noweNSgmere or aw-arc or a spnpcent reduction In Mel oc atlyeregwnatly leveraged WMs. MPlibuipme me be pndmghoin a subsequent annual rvez pnereiIDeon cycle b swum W a coat In—., on a pnonteed protect. IN TI IF COUNCIL OF T1 1F CITY OI; ROANOKE, VIRGINIA The 16th day of October, 2017. No. 40981 - 101617. A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of' I'i nsportalion (VDO"I) for funds from VDOT's Revenue Sharing Program in the amount of $10,000,000 for FY 2019 and FY 2020 for certain projects; and authorizing the City Manager to take certain actions in connection with such projects. WHEREAS, the City of Roanoke desires to submit an application for an allocation of funds up to $5,000,000 for FY 2019 and up to $5,000,000 for FY 2020 for any funds provided by VDOT for the projects referred to in the City Council Agenda Report dated October 16, 2017, to this Council, and which will require the City to provide matching funds of up to $5,000,000 for FY 2019 and up to $5,000,000 for FY 2020. THEREFORE, BE IT RESOLVED BY THE Council of the City of Roanoke that 1. The City Council hereby supports the application referred to herein and hereby authorizes the City Manager to submit such application to VDO'F for funds from VDOT's Revenue Sharing Program for FY 2019 in the aggregate amount of $5,000,000 for the following three projects, as more particularly described in the City Council Agenda Report dated October 16, 2017: a. Roanoke River Greenway Bridge the Gap. b. Huntington Boulevard Curb, Gutter, and Sidewalk (New Construction). C. Stormwater Improvements. 2. The City Council hereby supports the application referred to herein and hereby authorizes the City Manager to submit such application to VDO'f for funds from VD0'1's Revenue Sharing Program for FY 2020 in the aggregate amount of $5,000,000 for the following four projects, as more particularly described in the City Council Agenda Report dated October 16, 2017: a. Roanoke River Greenway Bridge the Gap. b. I luntington Boulevard Curb, Gutter and Sidewalk (New Construction). c. Tinker Creek Greenway. d. Stormwater Improvements. 3. The City Manager is further authorized to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit the above application and to furnish such additional information as may be required for such application. T'PEST: R �' �� J City Cler R -VDOT— A, O.,, Request VD07 Revenue Sharing Program funds PY2019- PY2020 (10A6 17) 2 0 ROq� CITY COUNCIL AGENDA REPORT �ixceirss� To: Honorable Mayor and Members of City Council Meeting: October 16, 2017 Subject: Authorizing Request for Virginia Department of Transportation (VDOT) Revenue Sharing Funds Background: The Virginia Department of Transportation Revenue Sharing Program is available to cities for FY 2019 and FY 2020. The Revenue Sharing Program provides funding up to a maximum amount of $5 million for FY 2019 and $5 million for FY 2020. These funds require matching funds (50% State / 50% City). The application cycle has changed from annual to every two years and the maximum amount that can be applied for has been reduced from $10 million to $5 million for each fiscal year. Considerations: A. For the FY 2019 Revenue Sharing Program application, the City will request up to $5,000,000 from VDOT, which will require a City match of $5,000,000. Staff identified projects for which to request VDOT Revenue Sharing Program funds. These projects are: 1 . Roanoke River Greenway Bridge the Gap - $2,000,000. City match will be provided by using $2,000,000 from the planned issuance of bonds. 2. Huntington Boulevard Curb, Gutter, and Sidewalk (New Construction) - $1,200,000. City match funding will be provided by using $1,200,000 from the City's planned FY 2019 capital project funds for Curb, Gutter, and Sidewalk (New Construction) through the planned issuance of bonds. 3. Stormwater Improvements - $1,800,000. City match funding will be provided from the City's planned FY 2019 capital project funds for the Neighborhood Storm Drain Program through the planned issuance of bonds. The stormwater improvements are itemized below. B. For the FY 2020 Revenue Sharing Program application, the City will request up to $5,000,000 from VDOT, which will require a City match of $5,000,000. Staff identified projects for which to request VDOT Revenue Sharing Program funds. These projects are: 1 . Roanoke River Greenway Bridge the Gap - $1 ,000,000. City match will be provided by using $1,000,000 from the planned issuance of bonds. 2. Huntington Boulevard Curb, Gutter, and Sidewalk (New Construction) - $1,200,000. City match funding will be provided by using $1,200,000 from the City's planned FY 2020 capital project funds for Curb, Gutter, and Sidewalk (New Construction) through the planned issuance of bonds. 3. Tinker Creek Greenway - $450,000. City match will be provided by using $450,000 from the planned issuance of bonds. 4. Stormwater Improvements - $2,350,000. City match funding will be provided from the City's planned FY 2020 capital project funds for the Neighborhood Storm Drain Program through the planned issuance of bonds and from the Stormwater Utility Revenue. The stormwater improvements are itemized below. Local State 1400-1500 24`" Street $170,000 $170,000 Sam le /Crown Point Road _ $190,000 $190,000 Cove Road - Dansbury Drive _ $315,000 $315,000 4500 Block Narrows Lane $225,000 $225,000 3500 Block Windsor Road $300,000 $300,000 _ Sunrise / Oakland Blvd 1300 Graybill Road $350,000 $190,000 $350,000 $140,000 Troxell / Mabry Ave Subtotal $160,000 $1,800,000 $110,000 _ $1,800,000 B. For the FY 2020 Revenue Sharing Program application, the City will request up to $5,000,000 from VDOT, which will require a City match of $5,000,000. Staff identified projects for which to request VDOT Revenue Sharing Program funds. These projects are: 1 . Roanoke River Greenway Bridge the Gap - $1 ,000,000. City match will be provided by using $1,000,000 from the planned issuance of bonds. 2. Huntington Boulevard Curb, Gutter, and Sidewalk (New Construction) - $1,200,000. City match funding will be provided by using $1,200,000 from the City's planned FY 2020 capital project funds for Curb, Gutter, and Sidewalk (New Construction) through the planned issuance of bonds. 3. Tinker Creek Greenway - $450,000. City match will be provided by using $450,000 from the planned issuance of bonds. 4. Stormwater Improvements - $2,350,000. City match funding will be provided from the City's planned FY 2020 capital project funds for the Neighborhood Storm Drain Program through the planned issuance of bonds and from the Stormwater Utility Revenue. The stormwater improvements are itemized below. Local 1400 -1500 Templeton $460,000 $460,000 Victoria Str. - Caldwell Str. $220,000 _ $220,000 22°' - Cove Road $320,000 $320,000 Downtown Jefferson Str. 2 19'" - C ha man Avenue $700,000 $300,000 $700,000 $300,000 Lakecrest / Greenlee Road _ $350,000 $350,000 Subtotal _ $2,350,000 $2,350,000 Recommended Action: Authorize the City Manager to submit an application to VDOT for VDOT's Local Assistance Program requesting an aggregate $10,000,000 in Revenue Sharing funds for FYI 9/20 program years. Authorize the City Manager to take such further actions and execute such documents, approved as to form by the City Attorney, as necessary to submit the above application and to furnish such additional information and /or documents as may be required for such application. RW-ea-. ll , Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia Merchant, Acting Director of Finance Robert K. Bengtson, P.E., Director of Public Works Luke Pugh, P.E., City Engineer Mark D. Jamison, P.E., PTOE, Transportation Division Manager Dwayne D'Ardenne, Stormwater Manager Michael Clark, Director of Parks & Recreation 01 IN TFIE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2017. No. 40982- 101617. A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of Transportation (VDOT) FY19 Transportation Alternatives (TA) Set -Aside Program Funds for the construction of the Tinker Creek Greenway project and the Highway Safety Improvement Program Funds for the addition of the bicycle and pedestrian crossing infrastructure at the intersection of Orange Avenue (Route 460) and Gainsboro Road; and authorizing the City Manager to take certain actions in connection with such application. WHEREAS, the City of Roanoke ("City") desires to submit an application for an allocation of funds up to $484,413, with a local match from the City of $96,883, for the FY19 Transportation Alternatives (TA) Set -Aside funds, and an allocation of funds up to $94,484, with no local match, for the Highway Safety Improvement Program funds for the projects referred to in the City Council Agenda Report dated October 16, 2017, to this Council. THEREFORE, BE IF RESOLVED by the Council of the City of Roanoke as follows: City Council hereby supports an application and hereby authorizes the City Manager to submit such application to VDOT for $484,413, with a local match from the City of $96,883, for the FY19 Transportation Alternatives (TA) Set -Aside funds, for the construction of the Tinker Creek Greenway Trail project, and for $94,484, with no local match from the City, for the Highway Safety Improvement Program funds, for the addition of the bicycle and pedestrian crossing infrastructure at the intersection of Orange Avenue (Route 460) and Gainsboro Road, with such applications being approved as to form by the City Attorney, as more particularly described in the City Council Agenda Report dated October 16, 2017. R- VDO'r'rraaspormtjon Alternatives (TA) Set -Aside Program -FYI9 (10- 16 -17) 2. The City Manager is further authorized to take any such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary to submit the above application and to furnish such additional information as may be requited for such application. FT¢SC: tYC r� �� R -V DOT Tmnspor0 tioo Alt mauves (TA) Set -Aside Program -FY19 (10- 16 -17) aCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2017 Subject: Authorizing Request for Virginia Department of Transportation (VDOT) Local Assistance Programs - Transportation Alternatives Set Aside and Highway Safety Improvement Program Funds Background: The Virginia Department of Transportation (VDOT) Local Assistance Division is currently taking applications for the Transportation Alternatives Set Aside and Highway Safety Improvement Program. The Transportation Alternatives (TA) Set -Aside Program provides funding for programs and projects, including on and off -road pedestrian and bicycle facilities, infrastructure projects for improving non - driver access to public transportation and enhanced mobility, community improvement activities, and environmental mitigation. Up to $1 million is available. These funds require a 20% local match. The Highway Safety Improvement Program (HSIP) is a core program administered at the federal level by the U.S. Department of Transportation (USDOT) Federal Highway Administration (FHWA) Office of Safety. The primary objective of the HSIP is to evaluate and address non - motorized crashes and risks in Virginia. The Highway Safety Improvement Program (HSIP) provides up to $5 million annually to a locality with no local match requirement. Considerations: For the FY 2019 TA Set Aside application, the City is requesting funding in the amount of $484,413 to be used toward the construction of the Tinker Creek Greenway Trail project. The City's 20% match amount of $96,883 is available in account 08- 620 -9580, Parks and Recreation Master Plan. The Highway Safety Improvement Program provides up to $5 million annually to a locality with no local match requirement. The addition of bicycle and pedestrian crossing infrastructure at the intersection of Orange Avenue (Route 460) and Gainsboro Road has been identified as a project for this funding source. This project will install pedestrian signals with audible push buttons and a passive pedestrian detection system. The application is for funding in the amount of $94,484. Recommended Action Authorize the City Manager to submit an application to VDOT for VDOT's Local Assistance Program in Transportation Alternative Set Aside funds requesting $484,413 with a $96,883 local match requirement and additional Highway Safety Improvement Program funds in the amount of $94,484 with no match requirement for the FY 19 program. Authorize the City Manager to take such further actions and execute such documents, approved as to form by the City Attorney, as necessary to submit the above application and to furnish such additional information and /or documents as may be required for such application. -�� Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Acting Director of Finance Robert K. Bengtson, P.E., Director of Public Works Luke Pugh, P.E., City Engineer Mark D. Jamison, P.E., PTOE, Transportation Division Manager Hong Liu, P.E., City Traffic Engineer (11� Ic`a IN TI IE COUNCIL OF THE CI'T'Y 01' ROANOKE, VIRGINIA The 16th day of October, 2017. No. 40983- 101617. A RESOLUTION accepting a FY 2018 Urban and Community Forestry Grant from the Virginia Department o f Poreshy to hind a part -time Urban Forestry Planner to work under the Urban Forester, and authorizing the execution of any required documents in connection therewith, upon certain terns and conditions. DE Pf RESOLVED by the Council of the City of Roanoke that: The City of Roanoke hereby accepts the FY 2018 Urban and Community Forestry Grant from the Virginia Department of Forestry in the amount of $17,200, with a $13,908 local match from the City, and 800 hours of in -kind volunteer work by the Roanoke Tree Stewards, to fund various projects, as more particularly set forth in the City Council Agenda Report dated October 16, 2017. 2. The City Manager is hereby authorized to execute, and the City Clerk is authorized to attest, a Memorandum of Agreement attached to the City Council Agenda Report dated October 16, 2017, and any other documents necessary to accept and implement such grant, as more particularly set forth in the City Council Agenda Report dated October 16, 2017, such documents to be approved as to form by the City Attorney, and to furnish such additional information as may be required in connection with the City's acceptance of this grant. R -urban and Coinmuntx Forestry Granw FY20IX ]d , ATTEST: ° _ th t,NM1�✓ City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of October, 2017. No. 40984 - 101617. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Urban and Community Forestry Grant, amending and reordaining certain sections of the 2017 -2018 General and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 General and Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Temporary Wages 01- 620 -4340 -1004 ($12,920) FICA 01- 620 -4340 -1120 (988) Transfer to Grant Fund 01- 250 - 9310 -9535 13,908 Grant Fund Appropriations Regular Employee Salaries 35- 620 - 4382 -1002 21,703 City Retirement 35- 620 - 4382 -1105 3,698 401 Health Savings Match 35- 620 - 4382 -1117 213 FICA 35- 620 -4382 -1120 1,660 Medical Insurance 35- 620 - 4382 -1125 3,371 Dental Insurance 35- 620 - 4382 -1126 178 Life Insurance 35- 620 - 4382 -1130 285 Revenues Urban Forestry Grant FY18 - Federal 35- 620 -4382 -4382 17,200 Urban Forestry Grant FY18 - Local Match 35- 620 -4382 -4383 13,908 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTE T: l City Cer rn n K &e "/ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2017 Subject: FY 2018 Urban and Community Forestry Grant Acceptance Background: For the sixteenth year, the Virginia Department of Forestry (VDOF) has awarded Parks and Recreation funding to staff a part-time Urban Forestry Planner to work under the Urban Forestry Coordinator. A letter was received from VDOF notifying the City that $17,200 would be awarded upon completion of the Memorandum of Agreement (MOA). These funds require a match of $12,931 from the City and 800 hours of in -kind volunteer work by the Roanoke Tree Stewards (for a value of $18,848). To maintain the Urban Forestry Planner position at current salary and benefit levels, the City of Roanoke must provide an additional $977 in match funding, for a total cash match of $13,908. The grant will be used to (1) assist with the new Parks and Recreation Master Plan, (2) do mapping for a street tree inventory, (3) examine the benefits of tree canopy planted or preserved for stormwater fee credits, (4) manage the Commemorative Tree Program, and (5) coordinate the Roanoke Tree Steward Program. The activities are consistent with the Urban Forestry Plan adopted as an element of Vision 2001 -2020. Considerations: City Council action is needed to accept this grant and authorize the City Manager to execute an MOA between VDOF and the City. A copy of the MOA is attached to this letter. Recommended Action: Accept the grant as described above and authorize the City Manager to execute any required grant agreements to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $17,200, transfer local match funding of 513,908 from the Parks and Recreation budget, and appropriate $31,108 into accounts to be established in the Grant Fund by the Director of Finance. - - -- -- - - - - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Amelia Merchant, Acting Director of Finance Michael Clark, Director of Parks and Recreation U &CF Assistance Grant Program Memorandum of Agreement Grant # 17UCF07 This agreement made this 251° day of August, 2017 by and between the Vitamin Department of Forestry, herein referred to as "Party of the First Part", and City of Roanoke herein referred to as "Party of the Second Part". The parties of this agreement, in consideration of the mutual covenants and stipulations set out herein in order to promote, support and participate in the federal grant program, sponsored by the U.S.D.A Forest Service (Catalog of Federal Domestic Assistance # 10 -664) agree as follows: (1) PURPOSE: Now therefore, in consideration of the above premises the parties of the first and second agree to the following terms listed below. (2) SCOPE OF SERVICES The Party of the Second Part shall provide the service to the Party of the First Part as set forth in the grant application, narrative and budget form as revised if revisions were done. (1) TIME OF PERFORMANCE The services of the Party of the Second Part shall commence on August 25, 2017 and shall terminate on August 1, 2018. In the event of breach by the Party of the Second Part of this agreement, the Party of the First Part will give written notice to the Parry of the Second Part specifying the manner in which the agreement has been breached. All time limits stated are of the essence of this agreement (4) The Party of the Second Part shall be paid $17,200.00 by the Party of the First Part according to the schedule on page 4, in accordance with the rules and regulations in Attachment A: The funds awarded under the grant are available on a reimbursement basis after verification of match and in accordance with the payment schedule on page 4. Minor shifts of the funds among categories not to exceed 10 percent may be permitted, but in no case can the total expenditures exceed the amount provided by this contract. Shifts of funds between budget categories exceeding 10 percent must be approved in writing by the Party of The First Part. Source documentation including canceled checks, copies of invoices, time and attendance records, and /or detailed printouts will be submitted with the "Request for Funds ". Invoices will be marked "PAID" and referenced as to how payment was made (i.e. check number). (5) MATCHING /COST SHARE REQUIREMENTS The funding listed above will require a 50/50 match /cost share requirements. Indirect Cost Rates- Pursuant to OMB Guidance 2 CFR 200.414 allows for Recipients without a negotiated indirect cost rate to accept a de minimis indirect cost rate of 10% of Modified Total Direct Cost. Recipients with a federally negotiated indirect cost rate must be identified in the proposal and subaward. A copy of the Recipient's approved indirect cost rate agreement must accompany their application. All federal and recipient matching/cost- share contributions are subject to all relevant OMB Circulars and Code of Federal Regulations. Funds under this grant are not to be allocated for research; the funds are for project expenses only (6) PRE -AWARD COST Pursuant to OMB Guidance, 2 CFR 200.458 are hereby authorized where such costs are necessary for efficient and timely performance of the scope of work. Such costs are allowable only to the extent that they would have been allowable if incurred after the date of the award and only with the written approval of awarding agency. (7) ASSISTANCE: The Party of the First Part agrees upon request of the Party of the Second Part to furnish, or otherwise make available to the Party of the Second Part, copies of existing non - proprietary materials in the possession of the Party of the First Part that are reasonably related to the subject matter of this agreement and are necessary to the Party of the Second Part for completion of his performance under this agreement. (8) GENERAL PROVISIONS: Nothing in this agreement shall be construed as authority for either party to make commitments which will bind the other party beyond the Scope of Service contained herein. Furthermore, the Party of the Second Part shall not assign, sublet or subcontract any work related to this agreement or any interest it may have herein without the prior written consent of the Party of the First Part. This contract is subject to appropriations by the Virginia General Assembly. (9) LAW APPLICABLE: This Memorandum of Agreement shall be governed by the laws of the Commonwealth of Virginia. (10) INTEGRATION AND MODIFICATION: This contract constitutes the entire agreement between the Party of the Second Part and the Party of the First Part. No alteration, amendment or modification in the provisions of this agreement shall be effective unless it is reduced to writing, signed by the parties and attached hereto. This award is executed as of the date of the last signature and is effective through August 1 2018 at which time it will expire, unless extended by an executed modification, signed and dated by all properly authorized, signatory individuals. Any request for extension must be in writing a minimum of 30 days prior to the end of the stated grant period. Extensions will not be guaranteed. (11) TERMINATION: The Party of the First Part may terminate this agreement for its convenience upon 60 days written notice to the other party. The Party of the Second Part shall be paid for no service rendered or expense incurred after receipt of such notice except such fees and expenses incurred prior to the effective date of termination that are necessary for curtailment of its/his work under this agreement. In the event of breach by the Party of the Second Part of this agreement, the Party of the First Part shall have the right immediately to rescind, revoke or terminate the agreement. In the alternative the Party of the First Part will give written notice to the Party of the Second Part specifying the manner in which the Agreement has been breached. If a notice of breach is given and the Party of the Second Part has not substantially corrected the breach within the sixty 60 days of receipt of the written notice, the Party of the First Part shall have the right to terminate this Agreement. In the event of rescission, revocation or termination, all documents and other materials related to the performance of this Agreement shall become the property of the Department of Forestry. (12) COLLATERAL CONTRACTS: Where there exists any inconsistency between this Agreement, Attachment A and other provisions of collateral contractual agreements which are made a part of this Agreement by reference or otherwise, the provisions of this Agreement shall control. (13) ANTI - DISCRIMINATION: During the performance of this contract, the Party of the Second Part agrees as follows; The Party of the Second Part will not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonable necessary to the normal operation of the Party of the Second Part. The Party of the Second Part agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non - discrimination clause. The Party of the Second Part, in all solicitations or advertisement for employees placed by or on behalf of the Party of the Second Part, will state that such Party of the Second Part is an equal opportunity employer. Notices, advertisements and solicitations in accordance with federal law, rules or regulations shall be deemed sufficient for the purpose of meeting the requirements of the Section. The Party of the Second Part will include the above provisions in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. (14) APPLICATIONS: This agreement shall be governed in all respects, whether as to validity, construction, capacity, performance or otherwise, by the laws of the Commonwealth of Virginia. (15) SEVERABILITY: Each paragraph and provision of the Agreement is severable from the entire Agreement; and if any provision is declared invalid, the remaining provisions shall nevertheless remain in effect. (16) CONTINGENT FEE WARRANTY: The Party of the Second Part warrants that he /it has not employed or retained any person or persons for the purpose of soliciting or securing this Agreement. The Party of the Second Part further warrants that he /it has not paid or agreed to pay any company or person any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon the award or making of this Agreement. For breach of one or both of the foregoing warranties, the Agency shall have the right to terminate this agreement without liability, or, in its discretion or otherwise recover, the full amount of said prohibition fee, commission, percentage, brokerage fee, gift or contingent fee. (17) The Party of the Second Part warrants that he has fully complied with the Virginia Conflict of Interest Act. (18) FINANCIAL RECORDS AVAILABILITY: The Party of the Second Part agrees to retain all books, records and other documents relative to this Agreement for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The Party of the First Part, its authorized agents and /or State auditors shall have full access to and the right to examine any of said materials during said period. The Party of the Second Part agrees to comply with the Federal cost and administrative regulations found in the OMB Uniform Guidance published December 26, 2014. Administrative Regulations can be located at: http : / /whitehouse.yov /omb /erants default/ Cost Principles can be located at: http://apoaccess.gov/ci'r/index.html. Forms can be found at htto: / /www.ocio.usda.gov /forms /ocio forms hurl or http: / /search.usda.pov (19) PERFORMANCE REPORTS: The Party of the Second Part agrees to provide the Party of the First Part performance reports on all activities identified in the proposals as they occur. The performance reports will contain a summary of progress and activities for each activity within the proposal; indicate any problems and solutions in meeting requirements, and provide financial funds expenditure information for reimbursement as appropriate. Please see the Performance Report Form Grantees may request reimbursement as frequently as needed (within reason) but no more than 4 times per grant cycle. The schedule for submittal of the periodic Performance reports shall be as follows: PERIOD COVERED SUBMITTAL DATE cst';. ?.'I \ �u gal' I1,_ccrih,r 14_'o I? r'tbcr ;rl 20 1 -Icb i.hni.�n I5. 'nll �pIC; `uIS Lib, I. y1IS (20) PRINCIPAL CONTACTS: In witness whereof the parties have caused this agreement to be executed by the following duly authorized officials: PARTY OF THE SECOND PART PARTY OF THE FIRST PART This contract has been reviewed by the staff of the Party of the First Part. Its substantive terms are appropriate, and sufficient funds have been obligated for its performance. BY (Print Name): Robert S. Cowell, Jr. Program Contact (Signature): Administrative Contact Name Barbara White Name Pam Romanello Address 900 Natural Resource Drive Address 900 Natural Resource Drive City, State, Zip Charlottesville, VA 22903 City, State, Zip Charlottesville, VA 22903 Phone 434- 220 -9041 Phone 434 - 220 -9050 Email Bubara.white@dof.virginia.gov Email Pam.romaello@dof.virginia.gov In witness whereof the parties have caused this agreement to be executed by the following duly authorized officials: PARTY OF THE SECOND PART PARTY OF THE FIRST PART This contract has been reviewed by the staff of the Party of the First Part. Its substantive terms are appropriate, and sufficient funds have been obligated for its performance. BY (Print Name): Robert S. Cowell, Jr. BY (Print Name): (Signature): (Signature): TITLE: City Manager TITLE: ORGANIZATION: City of Roanoke, Virginia AGENCY: Virginia Department of Forestry DATE: DATE: Attachment A A. Collaborative Arrangements: Where permitted by terms of the award, may enter into collaborative arrangements with other organizations to jointly carry out activities with grant funds. B. Non - Liability: The Virginia Department of Forestry does not assume liability for any third party damages arising out of this award. C. Metric System of Measurement: Wherever measurements are required or authorized, they shall also be made, computed and recorded in metric system units of measurement, unless otherwise authorized in writing. D. Trafficking in Persons: Human Trafficking is prohibited; additional information can be found under the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104 (g)). E. Eligible Workers: All sub - recipients shall ensure that all employees complete the I -9 form and certify that they are eligible for lawful employment under the Immigration and Nationality Act (8 U.C.S. 1324a). F. Program Income: If any program income is generated as a result of an award, costs incidents due to the generation of program income can be deducted from the gross income to determine the program income amount, provided these costs have not been charged to the award and comply with the applicable Cost Principles. G. Grants may not be used for entertainment purposes. This means food, recreational type items, entertainment such as music, alcohol, plays movies, etc. These items also may not be used as match to the grant funding. Land may not be used as match. Rule of thumb — if you can't purchase it directly with grant dollars then most likely one cannot use it as match. H. Award Closeout: Award will be closed out either on the expiration date or with the notice of termination. Any unobligated funding at that time will be reverted to the Department of Forestry. I. Program Performance Reports: Shall be submitted in order to monitor performance of grant activities to ensure that performance goals are being achieved. Performance Reports will include: A comparison of actual accomplishments to the goals achieved for the period; reason(s) for delay if established goals were not met; additional pertinent information pertaining to the grant. J. Notification: Program Manager should be notified immediately of developments that have a significant impact on the activities supported under this grant. K. Changes in Key Positions and Personnel: Revisions to key positions and personnel identified in the application for this award require prior, written approval from the Department of Forestry. Failure to obtain prior, written approval when required may result in the disallowance of costs. L. Freedom of Information Act (FOIA): Public access to grant or agreement records shall not be limited, except when such records must be kept confidential and would have exempted from disclosure pursuant to "Freedom of Information" regulations (5 U.S.C. 552). M. Text Messaging while driving: In accordance with Executive Order (EO) 13513, "Federal Leadership on Reducing Text Messaging while driving" any and all text messaging by Federal Employees is banned. All sub recipients are encouraged to adopt and enforce policies that ban text messaging while driving while on government business. N. Public Notices /Acknowledgement: It is the U.S. Forest Service's policy to inform the public as fully as possible of its programs and activities. It is encouraged to give public notice of the receipt of this award from time to time, to announce progress and accomplishments. Acknowledge the U.S. Forest Service as well as the Virginia Department of Forestry support in publications, audiovisuals and electronic media developed as a result of this award. A mandatory provision if development of publications or production of audiovisuals, or if information is shared via electronic format (including websites). O. Nondiscrimination Statement - Printed, Electronic or Audiovisual Materials: the following statement, in full, in any printed audiovisual material or electronic media for public distribution developed or printed with any federal funding. "In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age or disability. " If the material is too small to permit the full statement to be included, the material must, at a minimum, include the following statement, in print size no smaller than the text: "This institution is an equal opportunity provider. " P. Debarment and Suspension: Grantees must certify if any principals are presently excluded, debarred or suspended from entering into covered transactions with the federal government in according to the terms of 2 CFR Part 180. Q. Drug Free Workplace: Agrees to provide a drug -free workplace form AD -1049 to the Department of Forestry. This will verify that each employee who will be engaged in the performance of any project/program receiving federal funding will follow drug -free regulations as stated in the Rehabilitation Act of 1973 (29 U.S.C. 794). R. Copyrighting: Virginia Department of Forestry has the sole and exclusive right to copyright any publications developed as a result of this award. This includes the right to publish and vend throughout the world in any language and in all media and forms, in whole or in part, for the full term of copyright and all renewals thereof in accordance with this award. No original text or graphics produced and submitted by the USES shall be copyrighted. S. Central Contractor Registration and Universal Identifier Requirements: (i) Requirement of Central Contractor Registration (CCR)- unless exempted from 2CFR 25.110, as a recipient you must be registered and maintain information updated at CCR internet site: http: / /www.ccr.gov. (ii) Requirement of Data Universal Numbering System (DUNS) Number- no entity may receive a sub - award unless the entity can provide a DUNS number. (DUNS current internet site: http: / /fedgov.dnb.com/webforns) T. Members of Congress: Pursuant to 41 U.S.C. 22, no United States member of, or United States delegate to, Congress shall be admitted to any share or part of this award, or benefits that may arise there from, either directly or indirectly. U. Disclosure of Lobbying Activities: Agrees to disclose lobbying activities pursuant to 31 U.S.C. 1352; the completion of Standard Form ELL is mandatory. V. Federal Funding Accountability and Transparency Act (Sub -award Reporting System): Effective October 1, 2010 all sub - awards that receives $25,000 or more from a federal award will need to be reported. The sub -award is responsible for providing DOE with the following information for timely reporting: Name, Address, Federal Tax Identification Number, DUNS Number, Principal place of performance and names of Highly Compensated Officers. W. International Travel: Funding for international travel is not approved from this grant. Attachment B Check list The following information must be submitted with the Memorandum of Agreement: 1. Application for Federal Assistance SF424 2. Revised Budget Detail — if not receiving full funding 3. Assurances SF424B 4. Debarment AD 1048 5. Drug Free Form 6. W -9 7. Legislative Information form The following forms must be used when requesting reimbursement 1. Reimbursement form 2. Itemized Expense form 3. Volunteer Log if volunteer time is part of the match 4. Volunteer log used for documentation of staff time, or organization equivalent Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 40985 - 101617 repealing Chapter 4, Airport, Code of the City of Roanoke (1979), as amended, in its entirety; updating cross references, footnotes and editor's notes accordingly; and amending and reordaining the Code of the City of Roanoke (1979), as amended, by adding a new Chapter 4.1, Airport, Article I, In General. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, October 16, 2017; and is in full force and effect upon its passage. Sincerely, W_t " Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Timothy Bradshaw, Executive Director, Roanoke - Blacksburg Regional Airport, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012 The Honorable Brenda S. Hamilton, Clerk of Circuit Court Rick Kahl, Clerk, General District Court Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Donald S. Caldwell, Commonwealth's Attorney Robert S. Cowell, Jr., City Manager Daniel J. Callaghan, City Attorney CITY OF ROANOKE Q) OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 SI'EFIIANIE M. MOON REYNOLDS, MMC CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. W EBB, CMC' October 18, 2017 Assistant Depu , City Clerk Municipal Code Corporation P. O. Box 2235 Tallahassee, Florida 32316 Ladies and Gentlemen: I am enclosing copy of Ordinance No. 40985 - 101617 repealing Chapter 4, Airport, Code of the City of Roanoke (1979), as amended, in its entirety; updating cross references, footnotes and editor's notes accordingly; and amending and reordaining the Code of the City of Roanoke (1979), as amended, by adding a new Chapter 4.1, Airport, Article I, In General. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, October 16, 2017; and is in full force and effect upon its passage. Sincerely, W_t " Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Timothy Bradshaw, Executive Director, Roanoke - Blacksburg Regional Airport, 5202 Aviation Drive, N. W., Roanoke, Virginia 24012 The Honorable Brenda S. Hamilton, Clerk of Circuit Court Rick Kahl, Clerk, General District Court Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court Stephen D. Poff, Chief Magistrate, Office of the Magistrate Joey Klein, Law Librarian Donald S. Caldwell, Commonwealth's Attorney Robert S. Cowell, Jr., City Manager Daniel J. Callaghan, City Attorney 1 IN Illy(aNIN('ll "I M) It) OI RiIANO KI< . VIRGINIA The 161 h day of 0,1,I,vr, 2017. No. 40985- 101617. AN OR[) INA N( 'I rcpcaIinp ('hahlcI 1, Airport, ('L III of the C ly of Roanoke (1979), as amcndcd. in its cool CIN: updulinp cm,aa ivlcrcII(e, Ibotnalca anti cdilor'a notes accordingly, l , E amending and reurdaiuing the Code of the ('try of Roanoke ( 1979), as amended by adding a new C'hapler 4.1, Airpurl. Article I, In Gera ail; providing Itlraa cl7cclivc date; and dispensing with the second reading of Ihi SO] dinance by title. WIIFRkAS, Chapler4, Airport, Cndc ofthe City of Roanoke ( 1979), as amended contains three (3) Articles (Article I, In,(;eneral, Article II, A_p.ort Advisoul Commission, and Article 111, Fixed Based Operators), that address the operation of the Roanoke Regional Airport, W90drn111 Ficld, now known as Roanoke - Blacksburg Regional Airport, Woodrum Field (the °Airport') and were first enacted prior to 198E WHEREAS, in 1986, the General Assembly nested the Roanoke Regional Airport Commission (the "Airport ColnmlaSI0 II ") through the enactment of the Roanoke Regional Airport Commission Act, Chapter 140 of the Acts of Assembly of 1986, and as amended by (i) Chapter 385 of the Acts of Assembly of 1995 and (ii) Chapter 279 of the Acts of Assembly of 2005 (collectively. the "Airport Commission Act "); WHEREAS, the Airport Commission Act empowered the Airport Commission "to adopt, amend, and repeal rules and regulations forthe use, maintenance and operation of its facilities and governing the conduct of persons and organizations using its facilities and to enforce such rules and regulations and all other rules and regulations. ordinances and statutes related to its facilities," as provided in the Airport Commission Act WI IERIiAS, ChCC ive July I, 1987, the City transferred the City's right, title and inleimA ill the Airport to the Airport Commission, subject to the City's righl of n:versiou in the event ul the diseolm ion ofthc Aupmt Commission; WI II!RIiAS, Section 9 of the Airport C'mnmission Act establishes the process by which the Aupwl Commission may adopt rules and regulations and fwther provides that all ordinances duly adopted lot the regulation of the Airport that were in force and in effect no the effective dale of the Airport ('ommission Act remain in effect unless amended or repealed; WHEREAS, the Airport Commission has adopted rules and regulations which amend or otherwise replace many of thegeneral provisions ofArticle 1, ha General, Chapter 4, Airport Code of the City of Roanoke (1979), as amended; and WHEREAS, Article 11, Airport Advisory Commission, Chapter 4, Airport Code of the City of Roanoke (1979), as amended, and Article Ill, Fixed Based Operators, Chapter 4, Airport, Cbde of the City of Roanoke (1979), as amended, are no longer necessary since the Airport Commission assumed the obligations to maintain and operate the Airport. NOW THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, that: I. Chapter 4, Airport, Code of the City of Roanoke (1979), as amended, is REPEALED in its entirety, and all cross references, footnotes, and editor's notes will be updated accordingly. 2. The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by the addition of a new Chapter 4. 1, Airport, Article 1, h1 General, to read and provide as follows: ('huplo I.I AII(I'(WI AR I I( 'I I I. IN I �I NI R,A1 ace I I I'orpne'o f( In gdel III, Cia lcr.Il Axcmh) of the ['uunlinuv c:I I16 01 A'n im" ,calcd Iha Ifo:wul.c Rcgiou:d :A iipwl ('w unlr"'wil Ihrnugh the ivwlmcnl nl the Koanu6c Pcpiooal ;A irpinl ('unlulis,o ll Ad, ('hapr('r I lu, ,f I')hu, us amended h\ ( heplcr i.ti5 n1 111c ACI, of iA,»vni611 nl 11n)1 _ ;wd ('hnplcl X70 ,I the Ads at Av,vcmhk of _'00" undo Ndiich die Huwrol" kcpional it irporl ('oaupinpian Inuy oan, nper;uc, and nminluin the Roannl" Rrpinual Airpolt, Ah'ootlrtln I ICId. umc I'mmiI ac Roauokc I I;I wIaholt; Rcl -moot .AnluaI, AA,iOd III li I idd (Ihc AI rporl I alld e\crciac nll poNNClw nis'es,ur)' or uppropri;I lc to cent/ oui the pinpo,(N of Inc Roanoke Regional Ampolt ('oouu i5aion Ad in ai'rordance Allll the Iernu and provision, nl Ihe. Romlukc Regional Airport ('onmllssion Ad. l he repeal of ('hupicr 4, Auporl, ('odd of the ('ily of Roanokc ( I o7o), as amended, dodw I o1, and ,11;111 nod, 'all", anldnd, n pmci, ions o1 the ('ode of the ('it) of Koanokc (1�170)� ;u .uncndcd, ur the ('ndc ulV'irgnia (145(1)_ as anlcndal. Thal arc nlhcl e�isc upphc;rhlc to the R(mmd,, It'—wilal Airport ('oluinwon and n, Properlic._ indudiug Inc Anporl. 3. This Ordinance shall be in full force and effect upon its passage. 4. Pursuant to Section 12 of the Charter of the City of Roanoke, the second reading of this Ordinance by title is dispensed with. ATTEST: m City Clerk. �.. AIL Daniel J. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL. BUILi)INC 215 CHl1RCH AVENGE, SW ROANOKF, VIRGINIA 24011,1595 TFI EPHONE 540- 853 -2431 FAX 540. 853.1221 FMAII.. clryattyOroenokeva.goc October 16, 2017 The Honorable Sherman P. Lea, Sr., Mayor and Members of City Council Roanoke, Virginia Background Timothy R. Spencer Steven J. Talevi David L. Collins Heather P. Ferguson Laura M. Carini Assistant City Attorneys Re: Repeal of Chapter 4, Airport. Code of the City of Roanoke (1979), as amended City Code includes Chapter 4, Airport. to address operations at the Roanoke Regional Airport, now known as the Roanoke - Blacksburg Regional Airport, Woodrum Field (Airport). Chapter 4 was first enacted at the time when the City owned and operated the Airport and it includes provisions that authorize the City Manager to adopt appropriate regulations for the maintenance and operation of the Airport. In 1986, the General Assembly enacted the Roanoke Regional Airport Commission Act (Chapter 140 of the Acts of Assembly of 1986) to create the Roanoke Regional Airport Commission, a governmental entity controlled by the City and Roanoke County (Airport Commission). The Airport Commission would, own, manage, operate, and maintain the Airport. In 1987, the City transferred its right, title, and interest in the Airport to the Airport Commission, subject to the City's right of reversion in the event the Airport Commission dissolved. In 1995 and 2005, the General Assembly amended the Roanoke Regional Airport Commission Act by Chapter 385 of the Acts of Assembly of 1995 and Chapter 279 of the Acts of Assembly of 2005, respectively (the Roanoke Regional Airport Commission Act, as amended is referred to as the Airport Commission Act). The Airport Commission Act authorized the Airport Commission to adopt regulations for the use, maintenance, and operation of the Airport. In addition, the Airport Commission Act provided that existing regulations adopted by the City as of the effective date of the Airport Commission Act would remain in effect unless and until amended or repealed. The Airport Commission has assumed responsibility for the use, maintenance, and operation of the Airport and has adopted regulations for these purposes. Considerations Based on the creation of the Airport Commission, its assumption of responsibility for the use, maintenance, and operation of the Airport, and its adoption of regulations therefor. Chapter 4 of City Code is no longer necessary because the areas addressed in Chapter 4 have been addressed by the Airport Commission, Section 25 of the Airport Commission Act provides that the Airport Commission and its properties, including the Airport, remain subject to other applicable ordinances, rules, and regulations of the City. Recommended Action Adopt an ordinance to (i) repeal in its entirety Chapter 4, Airport, Code of the City of Roanoke (1979), as amended; (ii) update cross references, footnotes and editor's notes accordingly; and (iii) enact Chapter 4.1, Airport. Code of the City of Roanoke (1979), as amended, to explain and clarify the repeal of Chapter 4. Respectfully submitted, Daniel J. Vlaghan Roanoke City Attorn y Robert S. Cowell, Jr. City Manager R. Brian Townsend, Assistant City Manager for Community Development Amelia Merchant, Acting Director of Finance Troy A. Harmon, Municipal Auditor Stephanie M. Moon Reynolds, City Clerk Timothy Jones, Police Chief Timothy R. Spencer, Senior Assistant City Attorney David i.. Collins, Assistant City Attorney Timothy Bradshaw, Fxecutive Director, Roanoke Regional Airport Commission Mark Williams, Counsel to the Roanoke Regional Airport Commission SITP11ANIE M. MOON REYNOLDS, MM(' 01, ('ICrk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., R..,1456 Roanoke, Virginia 24011 -1530 "Telephone: (5411) 8514541 Fur 154111 953 -1145 L -nm..k c1erkuaronnnkern.aue October 18, 2017 Cindy Poulton, Clerk Roanoke City School Board 40 Douglass Avenue, N. W. Roanoke, Virginia 24012 Dear Ms. Poulton: C'ECELIA F. M((OY Depnq= ('i(v ('lerk ('E('EI.IA T. W EBB, CM(' Aukinnl De1U19 nb Clcrk I am enclosing copy of Budget Ordinance No. 40986 - 101617 appropriating funding from the Commonwealth grants and the Schools general funds for various educational programs; and amending and reordaining certain sections of the 2017 -2018 School Grant Fund Appropriations. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, October 16, 2017; and is in full force and effect upon its passage. Sincerely, in Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Dr. Rita Bishop, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Robert S. Cowell, Jr., City Manager Daniel J. Callaghan, City Attorney Amelia C. Merchant, Acting Director of Finance /Director of Management and Budget IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA '1'hc loth day of Ovtobur, 2017. No. 40986- 101617. AN ORDINANCE to appropriate funding from the Commonwealth grants and the Schools general funds for various educational programs, amending and reordaining certain sections of the 2017 -2018 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2017 -2018 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Teachers 302 -110 - 1060 - 0050 -332L- 61100- 41121 -0 -06 $ 20,000 Social Security 302 - 110 -1060- 0050 -332L- 61100 - 42201 -0 -D6 1,530 Curriculum 302 - 110 -1060- 0050 -332L- 61100 - 46640 -0 -06 14.174 Teachers 302 - 110 - 1060 - 0220 - 332L - 61100 - 41121 - 0 - 06 20,000 Social Security 302 - 110- 1060 - 0220 - 332L - 61100 - 42201 - 0 - 06 1,530 Curriculum 302 - 710 - 1060 - 0220 - 332E - 61700 - 46640 - 0 - 06 14,174 Teachers 302 -110- 1060 - 0300 -332L- 61100 - 41121 -0 -06 20,000 Social Security 302 -110- 1060 - 0300 -332L- 61100- 42201 -0 Curriculum -06 302 - 110 - 1060 - 0300 - 332E - 61100 - 46640 - 0 - O6 1,530 14,174 Teachers 302 - 110- 1060 - 0340 - 332L - 61100 - 41121 - 0 - 06 20,000 Social Security 302 - 110 -1060- 0340 -332L- 61100 - 42201 -0 -06 1,530 Curriculum 302- 110 - 1060 - 0340 -332L- 61100 - 46640 -0 -06 14,174 Teachers 302 - 110 - 1060 - 0350 - 332L- 61100- 41121 -0 -06 20,000 Social Security 302 -110- 1060- 0350 -332L- 61100- 42201 -0 -06 1,530 Curriculum 302 - 110 - 7060 - 0350 - 332E - 61100 - 46640 -0 O6 Teachers - 302- 110 -1060- 0370 -332L- 61100- 41121 -0 -06 14,175 20,000 Social Security 302 -110 -1060- 0370 -332L- 61100- 42201 -0 Curriculum -06 302 - 110 -1060- 0370 -332L- 61100- 46640 -0 -06 1,530 14,175 Teachers 302 - 110 -1060- 0380 -332L- 61100- 1121 - 0 - 06 20,000 Social Security Y 302 -110- 1060- 0380 -332L- 61100 - 42201 -0 Curriculum -06 302 -110- 1060 - 0380 -332L- 67100 - 46640 -0 1,530 Teachers Social Security -06 302 - 110 - 1060 - 0410 - 332L - 61100 - 41121 - 0 - 06 14.175 20,000 Curriculum 302 - 110 - 1060 - 0410 -332L- 61100 - 42201 -0 -06 1,530 Teachers 302 - 110 - 1060 -0410 - 332E - 61100 - 46640 - 0 - 06 14,175 Social Security 302- 110 - 1060 - 0420 -332L- 61100- 41121 -0 -06 20,000 302- 110- 1060 - 0420 - 332L - 61100 - 42201 - 0 - 06 1,530 Curriculum Substitutes 302 - 110 - 1060 - 0420 -332L- 61100 - 46640 - 0 - 06 14 175 Teachers 302 - 110 - RPLU - 1000 - 332M - 61100 - 41021 - 0 - 06 20,250 Site Manager 302 - 110 - RPLU - 1000 - 332M - 61100 - 41121 - 0 - 06 857,000 Social Security 302 - 110 -RPLU- 1000 -332M- 61700- 41124 - 0 - 06 0,900 Y Contracted Transportation 302 - 110 -RPLU- 1000 -332M- 61100 - 42201 -0 -06 65,560 (Buses) 302- 110 -RPLU - 1000 - 332M - 61700 - 43343 - 0 - O6 377,750 Printing 302 - 110 - RPLU - 1000 -332M- 61100 - 44450 -D -O6 3,200 Postage Curriculum 302 - 110 -RPLU- 1000 -332M- 61100- 45521 -0 -06 3,097 302 - 110 -RPLU- 1000 -332M- 61100 - 46640 -0 -06 423,390 Revenues Slate Grant Receipts 30'2- 000 -0000- 0000 -332M - 00000 -32421 -0 -00 $ 1,477,604 Local Match 302 - 000 - LMAT - 0000 - 332L - 00000 - 72000 - 0 - 00 321,341 Local Match 302 - 000 - LMAT - 0000 - 332M - 00000 - 72000 - 0 - 00 343,543 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. TTE tyC rpyv.ltL�yYt1XtW/ City Clerk k,� 111 Ylletwd 11 -130 dl_ WLI ROANOKE CITY PUBLIC SCHOOLS October 16, 2017 School Board Bob Cowell Annette Lewis Amelia Merchant Chairman The Honorable Sherman P. Lea, Sr., Mayor and Members of Roanoke City Council Mork Ca[ airmaan n Vice Chairman Roanoke, VA 24011 William B. Hopkins, Jr. Dear Members of Council: Elizabeth C. S. Jamison Laura D. Rottenborn As a result of official School Board action on Tuesday, October 10, Lutheria H. Smith 2017, the Board respectfully requests that City Council approve the Dick Willis following appropriation requests: Dr. Rita D. Bishop New Appropriation Award Superintendent Start -Up Grant for Extended School Year 2017 -18 $1,821,146.93 Cindy H. Poulton Clerk of the Board Revised ADDrooriations Additional Award Start -Up Grant for Extended School Year 2016 -17 $321,341.20 On behalf of the School Board, thank you for your consideration. Sincerely, Cindy H. Poulton, Clerk PC: Dan Callaghan Rita D. Bishop Bob Cowell Kathleen Jackson Amelia Merchant HoRi Salyers (w /details) Annette Lewis www.rcps.infp P: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031 ROANOKE CITY SCHOOL BOARD Roanob,Vlrginla Sort -0p Grant bur Estimated Sod aol Year 201617 332L Original Changes Final Builant Regaesled Bud,. 302 110 -1080 DOW -332L 81103 - 41121 - 0 BE Teachers $ 105.840.00 $ 2000000 $ 12504083 302110 -1OW - DOW -332L 61100 - 41021 - 0 - 05 Substitutes 220000 220000 302 -110. 1W0 0050 -332L -61100 41124 -0 -06 See Manager 7100 On T1 BO o0 302 - 110 -IWO 0050.332L - 61100 -42201 0 06 Swial Sewny 0,800.21 153000 10.33821 302 - 110 -1090 -0050.332L- 61100 -43343 0 -06 ContreGed Transpmtallon(Buses) 40 OOAOO 40WOM 302- 110 -IWO -W50 -332L -61100 -45521 0 06 Postage 28900 28900 .2, 110 -IWO -W50 O32L 61100 - 44450 -D W Printing 213.92 21382 302- 110 -1WO - 050.021 - 61100 -46800 0 Do 6umalum 2)254.22 14,17456 41 42878 Fallon Pairs Subdo $ 19170525 $ 3570458 S 22740981 392- 110- 1060 -0420 -332L .11 DO -41121 -0 -W ]sacrists $ 90169.00 $ 2960000 1 110, 160W 302. 110 1OEM - 0420 -332L -61100 41021 -0 -06 Substitutes 1 71s 00 1 ISO W 302- 110 -1OW 0420.332L -611W- 41124.0 -On Site Manager ]100.00 9.100.00 302 - 110 - 1 D 042(1 .332L -6110 -42201 0 06 Social Security 7,574.27 1 53000 9,10.27 302 - 110 -19W - 0420.332L -61100 - 43343 -0 -08 Control Transportation (Bases) 40.000W 40.OW.W 302 11. 1000 - 0420- 332L-8110 - 45521 -0 -06 Paribas 28901 28901 302 - 110. 1 O - 0420 -332L -8110 44450 -0 -06 Pnnting 21381 21381 302 - 110 -1OW - 0420-332L- 6110 - 48890 -0 -W Currculum 2] 25421 14.174.58 4142879 NuR Pad Surat S 174,34130 $ Sol 58 It 210,045.00 302 - 110 -1 - 0350 332L 61100 - 41121 - 0 - W Teachers S 10584000 $ 20.000.00 $ 125.840.0 302 110 1WO - 0350 -3321 -61100 41021 �O -W Substitutes 220.00 2200.00 302- 110.1WO 0W - 3321 -611 DO 41124.0 -W Silo Maintainer 7 ,10.00 7,100W 302 - 110 -1060 - 0350 -332L 611 DO - 42201 -0 -W Social Sewnry 8,80821 1,530 00 10.33831 002 110 hoo 0350 - 332E -61100. 43343 -0 -W Contracted Tramponatim(Buses) 40 BOB 00 40 000 302- 110 1 A -000 -332L -61100 45521 -0 -W Postage 289.00 28900 302- 110 -IWO - 0300.332L -611 DO 44450 -0'00 Printing 213.81 21361 302110 -1060 -03W -332L on DO - 46640 -0 -W Curriculum 27,2.21 111]4.56 41 42879 Weshrbe Subscript $ 19170523 $ 3570.58 S 22740981 302- 110 -1WO LOW .332L - 6110- 41121.O W Teactrars $ 90,160.00 $ 20,OW.an $ 11016000 302- 110 -1Ol -Cod -332L 61100 -41021 0 06 Substitutes 2200.00 2,20000 302110 -1NO - 000 -332L 6110 41124 -0 -06 See Manager 7tW 00 7.100 GO 302 -110 -1110 O0o �332L - 61100 -42201 0 06 Socan Sacuny ],6089 1,530.00 9,13869 302110 -1060 - 0300 .3321 61100- 43343 -0 06 Carbuncled T.nap0n.t,o. (BUSea) 40,000 00 40.00.0 302. 110 -1WO 0300 -332L -61100 45521 -0 -06 Postage 28900 289.00 302 - 110 -1WO -0300 �3321L - 61100 -"450 �O-06 Pnnting 21301 21381 302- 110 -1060 - 03W -332L -6110 - 46640 - 0 -OB Curriculum 272.21 1417.58 4142829 Barren Ciry Stuart $ 174,82571 $ 35,90456 S 210530.29 b2 -110 -1060 - 0340-332L -61100 - 41121 -0 -06 Tearlters S 90,10000 $ 20.000 AD $ 110,180.0 302 - 11. .1DW -0240 -332 $110 41021 -0 -W Subslitulas 2200.0 2,20.00 302- 110 -1W0 -0340 -332L -611 DO 41124.0 -0 Site Manager 7.100 00 71MM 302 110100 -0040 -332L -6110 - 42201 -0 -W Soual Sai ],008.69 1,530 0 9.13869 302 - 110. 100 .0040 -332L 611 On - 43343 -0 -W Conb... Transpmlatiw(BUSes) 40,00.00 40000 302 - 110 - 1060 � 0340 .332L - 611 W - 45521 0 At Postage 269 W 289. W 302 - 110 -1080 - 0340 -332L 611 do -"4W -0 -O6 Prion, 21381 21301 302- 110 -1060 - 0340 -332L -6110 -46640 -0 -06 Cumculum 2].25421 14,1]4.59 41,12819 linroln Ter2ce Sufard, S 11482511 $ 35104.58 S 210530.29 302- 110�1BAD 0220 -332L -611 DO 41121 -0 00 Teachers S 90,16000 $ 200000 $ 110,1 SO DO 302 -110 -1960 - 0220 -3321 - 6110- 41021 -0 -W Substitutes 2.2W DO 220.0 302- 110 -1OW - 0220 -332L - 6110 - 41124 -0 -W Site Manager 1,100W 7.10.00 302 110 1ce0 0220 -332L -611W -42201 O W Socal Semnty 700869 1,530.00 9,138.89 302 - 110 -1M 02"-332L- 61100 - 43343 -0 (A Contracted Transportation (BUSea) all On 40.0003 302 - 110 -1c0 -0220 -332L -6110 -45521 -0 -W Postage 2890 289.00 302 - 110 -1OW -0220 -332L 6110 44450 -0 -W Posting 213W 21380 302 110 100 -0220 -332L -6110 -48040 0 0 Cunlculum 212.31 14,11458 4142819 ROamke Academy for Mafn and Science SubblBl $ 11402510 S 35104.50 $ 210530.28 002.110 -1600 - 0410 -332L -61100 41121 -0 -06 Teachao $ SO 160 $ 20 DA 00 $ 110, 10W 302 110 -1WO - 0410 -332L -.1100 41021 -0 -. Substitutes 220000 2.200 .00 302 110 1OW 0410 -332L - 81100 - 41124.0.06 She Manager 1,1000 1.1000 302 - 110- 1060 -0410 3321 -61100 -42201 -0 -06 50081 Security 1,6W 69 153000 913.89 302 - 110 - 1060 - 0410 - 332L - 61100 - 43 1713 - 0 - 06 Contracted Intern ll0n (Buses) 40 000 W 4000 W 302 - 110- 1 g 0410 �332L -61100 -45521 -0 -06 Postage 28900 28900 302110 -1WO 0410 - 332L- 9110 � 44450 - 0 - 06 Printing 21380 21300 302 110100 - 0410 - 332L- 61100.48.4D -0 -o8 Curriculum 2725421 14,17450 4142819 Fou". Sil $ 11482510 It 35,104.58 $ 210,530.28 Funded, I>encephon Budge Be ...... Budget 302 110 - 100 0360 332L - 61100 - 41121 - 0 06 Teachers $ W 160 W It 20,000 00 $ 110.100.03 302- 110 -1060 -0380 332L 611M - 41021 -o -06 Su5athries 2,20000 2.200.00 302 - 110 -1060 - 0380 332L 61100 - 41124 - 0 - 06 Site Manager 7,100 00 ],100.00 .2- 110 -1000 - 0380 -332L 61106 - 42201 -o -N Seoul Seumry 7,60889 153000 9138.69 302 - 110 -1080 - 0380 332L 611W - 43343 - 0 - W Creasman Tramponatlon (Buses) 40000.. 40000.00 302 -110 1.0 .. 3321 - 61100 - 45521 -0 06 Postage 28900 289. .2 - 11. -IN. .86 -332L -611. .. -0 -Cfi Printing 213.80 213W 302 -110 -4060 Orgy) -332L - 611.- 46. -0 0 Cumalum 27264.21 10174.50 4142879 FL4r0um Park SUbrofal $ 17482570 $ 35.704.58 5 210,53026 302 - 1101.0 0370 -W2L- 611. - 41121.0.0 Teachers $ 90,160 00 $200..W 1 110,160.. 302 -110 1060 Sell -W2L- 611. - 41021 -o W Suesysides 2.200. 2,200 DO 302- 110 -1080 0370 -W2L - 611. - 41124 -0 -M Site Manager 7.100 SO 7.100.00 b2 -110 -1080 - 0370 - 3321 -611.- 42201 - 0 - 06 Sai Security 760869 1530.00 9.138.69 b2 -110 -1080 - 0370 -332L -61100 - 43343 -0 -06 COntacted Trensp011albn(Buses) 40,000 DO 40.000 00 302- 1101.0 0370 -332L -611. -0521 -0 . Postage 289. 28800 302 -110 -1080 0370 332L - 611. - 4446 -0 -N Printing 213.6 21360 502- 110 -1Club 0370 332L 611. -shell 0 -06 Cumculum 27,25431 14174.50 41,42879 Monferey Scene, $ 17492570 $ 35704.58 $ 210,530.28 Total $1 606,706. $ 321 ]41 20 $1928 04720 Rowena 002- cCU WN SON 332L -O NOW 32421.0.00 Slate Grant Receipts $1,60,706.00 51 Steil .Off 302 - 0. - LMAT - O0. - 332L .0i - 72.0 - 0 - 00 Local Match $ 321,34150 321.34120 $ 1 Most .70.00 5 321 34120 It 1920,00720 Fallon PaA, Hurl Park, WestalEe, Garden City, Lincoln Terrace, Roanoke Academy fm Melhema6c5 and Science (RAMS), Ford, Fishhum Park, and Mmtmry Elementary Schools received this assard from the Virginia 0epartment of Educcuor d the 2016.17 school year 10 assist the School OMeion In establishing an ishaded Schaal year or yea and programs. The goal of these program wto small greater oppo0uniry for remediatiom antl ameharenl while redudng me potential for a detline in academic skills when school Is not In session. This appropnation aligns the total with the revisvH award amount. This program veil be fully funded by state funds and the equal local match. and will end on June 30, 2018. Expers 302 - 110 RPLU - 1000 302 - 110 RPLU - 1000 302- 110 -RPLU -1000 302 - 110 - RPLU - 1000 302- 110 RPLU -1000 302- 110 -RPLU -1000 302 - 110 - RPLU - 1000 302- 110 -RPLU -1000 332M 332M 332M 332M 332M 332M 332M 332M 61100 61100 61100 61100 61100 61100 61100 61100 ROANOKE CITY SCHOOL BOARD Roanoke, Virginia NEW APPROPRIATION REQUEST Start-Up Grant for Extended Schaol Year 2017 -18 332M Opopproton 41121 -0 -06 Teachers 41021 0 -06 Substitttea 41124 0 -06 Site Manager 42201 - 0 - 06 Social Security 43343 -0 -06 Contracted Transportation (Cuspid 45521 -0 -06 Postage 44450 -0 -06 Printing 46640 - 0 - 06 Curriculum Revenue 302 - 000 - 0000 - 0000 - 332M - 00000 - 32421 - 0 - 00 State Grant Receipts 302 - 000 - LMAT - 0000 - 332M - 00000 - 72000 - 0 - 00 Local Match Original Changes Final Bud, Reapplied Book, $ 857 000 00 $ 657,000 00 2025000 2025000 70,90000 70.900.00 65 560 50 65,560 50 377 750 00 377,750.00 3,096.50 3.096.50 320000 3,20000 423,389.93 423.389.93 $1,821,146.93 $ - $1,82L148.93 $ 1 477,504.00 E 1,477.604.00 343,54293 343.54293 $ 1821,14693 E $ 1.621.146.93 Roanoke City Pude Schmis has received this award from Me Virginia Department of EUUwOOn for the 2017 -18 school year to assist the SchW Division in establishing an eAended school year or year -round programs. The goal ofth'e program is to provide Manor opportunity for applic etion and enrichment while reducing the potential fora adding in recal cskills when school Is not In session. This program will be fully funded by state funds and Me required local match. and will end on June 30, 2019. �pF Ut R- CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2017 Subject: School Board Appropriation Request Background: As the result of official Roanoke City School Board action at its October 10, 2017 meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The 2015 -16 Start -Up Grant for Extended School Year grant award from the Virginia Department of Education assists the school division in establishing year -round programs with a goal to provide greater opportunity for remediation and enrichment while reducing the potential for a decline in academic skills when school is not in session. This program receives funding up front from the grantee and was extended for funds not used. The extension required there to be an additional 20% local match expended during the extension period. The program will end June 30, 2018 and the local match required is $321,341. The 2017 -18 Start-Up Grant for Extended School Year grant award of $1,477,604 from the Virginia Department of Education assists the school division in establishing year - round programs with a goal to provide greater opportunity for remediation and enrichment while reducing the potential for a decline in academic skills when school is not in session. This grant will be reimbursed by state funds and the required local match of $343,543 and will end June 30, 2019. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Robert S. well, Jr City Manager Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS P. Steve Barnett, Assistant Superintendent for Operations, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Amelia Merchant, Acting Director of Finance CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2017 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting for discussion concerning a prospective business or industry, or the expansion of an existing business or industry, where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community pursuant to §2.2 -3711 .A.5, Code of Virginia (1950), as amended. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers E) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2017 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of approximately 12.032 acres of City -owned property located at 1950 Blue Hills Drive, N.E., bearing Official Tax Map No. 7230103, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to g2.2- 3711.A.3, Code of Virginia (1950), as amended. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers isuick uistory of Koanoke t our- Koanoke Parks and KecIertfou Page of 4 BLACK HISTORY OF ROANOKE TOUR Join us on Tuesday, October 24 for a Black History of Roanoke Tour. Grab hold of the rich history that made Roanoke the Star City of the South. Visit historical sites as well as hear recollections of our City's past, Learn the Black History of the Roanoke Community in this guided tour led by Ms. Mignon Chubb -Hale and guest speakers who played a role in the history of the black community. The tour includes tour guide and transportation. The tour will depart from the Gainsboro Library at 9:30am. Parking is available along the street or in the lower parking lot of Roanoke Catholic. For questions please call 853 -1027 https:H/ . playroanoke.com /activity/black- history- roanoke-tour -2/ 10/16/2017 Robert S. Cowell, Jr. City Manager Roanoke, Virginia Dear Mr. Cowell: I am attaching copy of a communication from the City Attorney dated October 16, 2017, regarding regulation of taxicab fares within the City, which communication was referenced at the regular meeting of the Council held on Monday, October 16, 2017. On motion, duly seconded and unanimously adopted, the Council concurred in the recommendation of the City Attorney, as set forth in abovementioned communication, that a working group be established to include City Administration, the Roanoke Police Department, taxicab operators, and other constituencies to discuss an approach and make a recommendation to City Council regarding the regulation of taxicab operations within the City. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Daniel J. Callaghan, City Attorney Timothy Jones, Chief of Police CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 _ Telephone: (540) 853 -2541 Fax: (540) 853 -1145 S I'EPHANIE M. MOON REYNOLDS, MMC E -mail: clerkC roanokevagov CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk October 18, 2017 Robert S. Cowell, Jr. City Manager Roanoke, Virginia Dear Mr. Cowell: I am attaching copy of a communication from the City Attorney dated October 16, 2017, regarding regulation of taxicab fares within the City, which communication was referenced at the regular meeting of the Council held on Monday, October 16, 2017. On motion, duly seconded and unanimously adopted, the Council concurred in the recommendation of the City Attorney, as set forth in abovementioned communication, that a working group be established to include City Administration, the Roanoke Police Department, taxicab operators, and other constituencies to discuss an approach and make a recommendation to City Council regarding the regulation of taxicab operations within the City. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Attachment PC: Daniel J. Callaghan, City Attorney Timothy Jones, Chief of Police Daniel J. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVFNUL, SW ROANOKF, VIRGINIA 24011-1595 TEI 1;.1`110NF 540.853 -2431 FAX 540853-[221 EMAII c mamOroanokeva,gm October 16, 2017 The Honorable Sherman P. Lea, Sr., Mayor and Members of City Council Roanoke, Virginia Re: Regulation of taxicab fares within the City Dear Mayor Lea and Members of Council: Timothy R. Spencer Steven J. Talevi David L. Collins Heather P. Ferguson Laura M. Carini Assistant City Attorneys Council has had discussions regarding the regulation of taxicabs operating within the City, based in large part on the competition presented to the traditional taxicab by intemet -based transportation services such as Uber and Lyft. The Commonwealth of Virginia currently regulates the operations of the intemet -based services, referred to as Transportation Network Companies (TNC). In addition, the Department of Motor Vehicles has recommended to the General Assembly that the Commonwealth assume responsibility for the regulation of taxicabs throughout the Commonwealth. This legislative recommendation may be considered by the General Assembly in the 2018 session. State Code currently authorizes, but does not mandate, localities to regulate the operation of taxicabs, including establishing rates. The City has adopted Chapter 34, Vehicles for Hire to regulate several types of vehicle for hire operations, including taxicabs. In order to operate a taxicab in the City, the owner of the vehicle must obtain a permit from the Police Department (Sec. 34 -91). In addition, the owner of the vehicle must provide evidence of general liability insurance coverage or a bond in the amount of (i) $125,000, or (ii) the amount required by the Commonwealth of Virginia, whichever amount is greater (Sec. 34 -65). Section 46.2 -2053 B, Code of Virginia (1950), as amended, currently requires minimum insurance of $125,000. Operators of taxicabs are required to obtain and maintain a special driver's license issued by the Police Department in order to drive a taxicab within the City (Sec. 34 -110). In 2016, the City issued 97 renewal licenses and 33 new licenses. In 2017, the City issued 87 renewal licenses and 22 new licenses. State Code also authorizes localities to regulate fares charged by taxicab operators. Sections 34 -129 through 34 -134 of City Code establish the following fare schedule and requirements for taxicabs: DIVISION 4. - FARES Sec. 34 -129. - "Waiting time" defined. For the purposes of this division. "waiting time" shall include the time a public vehicle is stopped in traffic or at the direction of the passenger or whenever the vehicle slows to a speed at which the charges under the distance rates prescribed in this division are less than the charge for the time rate, but shall not include the first three (3) minutes of the time of arrival at the place to which the vehicle has been called or time of waiting caused by a premature response to a call. See. 34.130. - Rate schedule. (a) The rates for taxicab and for -hire automobile service within the city shall be such as are established from time to time by ordinance of the council of the city. No different rates shall be charged or collected for such service. (b) The rates to be charged and collected for taxicab service shall be determined by accurate taximeters. (c) The rates to be charged and collected for for -hire automobile service shall be determined by accurate odometers. (d) Waiting time shall include the time the vehicle is slopped in traffic or stopped at the direction of the passenger. It shall also include time when the vehicle slows to a speed at which the charges under the distance rates are less than the charge for the time rates. Waiting time shall not include the first three (3) minutes after the vchicle has arrived at the destination to which it was called. (e) When calls to a place of pick up are made to a taxicab or for -hire vehicle located at a stand, no charge shall be made until the taxicab or for -hire automobile arrives at the point of pickup. (t) When a charge is made for waiting time, there shall be no charge for mileage. (g) The rates for services rendered by taxicabs and for -hire automobiles shall be as follows: (1) Distance rates: a. For the first one - seventh (1/7) mile or fraction thereof, three dollars and fifteen cents ($3.15). b. For each additional one- seventh (1/7) mile or fraction thereof, thirty cents ($0.30). (2) Time rates: For each forty (40) seconds of waiting lime, twenty cents ($0.20). While a charge is made for waiting time, there shall be no charge for mileage under the foregoing distance rates. (3) Extra passengers: For each additional passenger, thirty cents ($0.30). (4) Effective September 1, 2008, if the city manager determines that the average cost per gallon of regular unleaded self- service gasoline in the city as published by the American Automobile Association rises above five dollars ($5.00) per gallon for a consecutive thirty -day period, a surcharge of one dollar ($1.00) may be added to the current meter charge for each trip. Such surcharge shall be included on the rate card posted in each public vehicle. If the average cost per gallon of regular unleaded self - service gasoline in the city drops below five dollars ($5.00), the city manager may remove the surcharge of one dollar ($1.00) from the meter charges for each trip. Such surcharge may remain in effect until such time as the city manager notifies holders of permits for taxicab and for - hire service that the surcharge is to be removed, in which case no surcharge shall be charged or included on the rate card. (h) A schedule of rates of those providing van sen ice shall be filed with the city manager. These rates shall be subject to review by city council, from time to time at its discretion. Sec. 34 -131. - No charge until %chicle arrives at pickup point. When calls are made by a public vehicle from the stand to a residence or other place of pickup, no charge shall be made until the vchicle arrives at the point of pickup. Sec. 34 -132. - Posting, 'there shall be posted in a conspicuous place inside each public vehicle, printed in legible type, a card showing the rates of fare prescribed to be charged for the use thereof. Sec. 34 -133. - Prepayment may be required. Drivers of public vehicles may refuse employment unless the legal fare is prepaid. Sec 34 -134. - Receipt for payment. Upon request, a receipt shall be delivered to the person paying the fare for transportation by a public vehicle at the time of such payment. Such receipt shall be in legible type or writing and shall contain the name of the vehicle owner, the city license number of the vehicle, the driver's name and city license number, all items for which a charge is made, the date and total amount of payment. The City of Charlottesville has adopted an ordinance that does not set fares but requires operators to establish rates and file a schedule of maximum fares with the Charlottesville's Police Chief. Fredericksburg recently considered a similar regulatory structure but the Council has not adopted the proposal. 1 have included copies of the Charlottesville ordinance and the Fredericksburg proposal for your review and consideration. In light of the recent developments within the vehicle for hire industry and the desire of Council to consider the elimination of fare rate regulations. as well as other taxicab regulations, I recommend that Council establish a working group to include City Administration, the Roanoke Police Department, taxicab operators, and other constituencies to discuss an approach and make a recommendation to City Council regarding the regulation of taxicab operations within the City. Please advise how you wish to proceed. Sincerely, me . Cghan City Att rney DJC /lsc c: Robert S. Cowell, Jr, City Manager R. Brian Townsend, Assistant City Manager for Community Development Amelia Merchant, Acting Director of Finance 'troy D. Harmon, City Auditor Stephanie Moon Reynolds, City Clerk Tim Jones, Police Chief Timothy Spencer, Senior City Attorney t CITY OF ROANOKE OFFICE OF THE CITY CLERK 245 Church Avenue, S. W., Suite 456 .'( Roanoke, Virginia 253054 -15 }( Telephone: 1()5)4805)8-51314-25 541 )) 85 - 1145 41 Fns: lsJlp N53 -1IJS ti 1'EEI IANIE M. MOON REYNOLDS, MM( E -,umk elerkQvronnoke...gnv ('In ('Jerk September 7, 2017 Pastor Joseph Pjecha Faith Alliance Church 7505 Barrens Road, N. W. Roanoke, Virginia 24019 Dear Pastor Pjecha: CE('ELIA R. M( ( Oy De A, ('ilr ('Jerk ('E('FLIA "r. WEBB,('Me Assistant Depot) ('in ( Jerk This will confirm your attendance at the regular meeting of the Council of the City of Roanoke on Monday, October 16, 2017, at 7:00 p.m. to deliver the Invocation. The Roanoke City Council meetings are held at 7:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Upon arrival, the Staff Assistant located at the entrance to the Council Chamber will direct you to your seat. Following the Invocation, please feel free to leave whenever you so desire. Again, thank you for accepting our invitation to deliver the Invocation on Monday, October 16, 2017. Should you have questions or need to reschedule, please contact the City Clerk's Office at (540) 553 -2541. Sincerely, zatiwyx I id I& Stephanie M. Moon Reynolds, MM`C�C City Clerk SMR:aa The Honorable Francis Burkart, III General District Court Roanoke, Virginia Dear Judge Burkart, III: At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 16, 2017, you were appointed to replace the Honorable Jacqueline F. Ward Talevi as the General District Court representative of the Court Community Corrections Program Regional Community Criminal Justice Board for a term ending June 30, 2020. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. For recordkeeping purposes, please complete the enclosed application. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as the General District Court representative of the Court Community Corrections Program Regional Community Criminal Justice Board. Sincer ly, taw "� g ) Stephanie M. Moon Rey ds, MMC City Clerk Enclosures PC: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017 -2139 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Clulrch Avenne, S. W., Room 456 Rmmoke,Virginin 24011 -1536 'rcleplmnr: (541) 853 -2541 Pnx: (5411)853 -1145 E- ,null: rin'k(nnnvmkevn.8 ^° ('F.('ELIA F. MCCOV STEPHANIE M. MOON REYNOLDS, MMC DcP ^V ('lly (York Cih ('le, k ('ECRLIA T. W EBB, CMC Assis'tmn Dq)ol)' City Clerk October 17, 2017 The Honorable Francis Burkart, III General District Court Roanoke, Virginia Dear Judge Burkart, III: At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 16, 2017, you were appointed to replace the Honorable Jacqueline F. Ward Talevi as the General District Court representative of the Court Community Corrections Program Regional Community Criminal Justice Board for a term ending June 30, 2020. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. For recordkeeping purposes, please complete the enclosed application. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as the General District Court representative of the Court Community Corrections Program Regional Community Criminal Justice Board. Sincer ly, taw "� g ) Stephanie M. Moon Rey ds, MMC City Clerk Enclosures PC: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017 -2139 COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October 2017, THE HONORABLE FRANCIS BURKART, III was appointed to replace the Honorable Jacqueline F. Ward Talevi as the General District Court representative of the Court Community Corrections Program Regional Community Criminal Justice Board for a term ending June 30, 2020. Given under my hand and the Seal of the City of Roanoke this seventeenth day of October 2017. City Clerk m CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 _ _ Roanoke, Virginia 24011 -1536 Telephnn¢ (540)853 -2541 F— (540)853 -1145 ATFPIIANIEM. MOON REYNOLDS,MM(. L -i,Wl: elerk(nlmmlok....... CECELIA F. MCr'OY Cih-Clerk Depun CITY Clerk October 17. 2017 Shaleen T. Powell 102 Campbell Avenue, S. W., #4 Roanoke, Virginia 24011 Dear Ms. Powell: CECELIA T. WEBB, (Mr' AWshutl Deptil,y City Clei k At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 16, 2017, you were appointed to replace Douglas Robison as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a term of office ending June 30, 2018. Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a City representative of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, i, Stephanie M. Moon Reynolds, MMC City Clerk Enclosures PC: Landon C. Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, Roanoke, Virginia 24016 -2044 w /application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October 2017, SHALEEN T. POWELL was appointed to replace Douglas Robison as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a term of office ending June 30, 2018. Given under my hand and the Seal of the City of Roanoke this seventeenth day of October 2017. City Clerk 51so STEPHANIE M. MOON REYNOLDS, MM(' (it, Clerk Meg Carter 3614 Peakwood Drive Roanoke, Virginia 24014 Dear Ms. Carter: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Tcicphone: (540)893541 Ftv (540)853 -1145 E -moil: clerk(LVanokevn . gov October 17, 2017 CECELIA F. MCCOY Deputy City ('lerk CECELIAT. WEBB,CMC AWstanl Depmy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, October 16, 2017, you were appointed as a City representative of the Visit Virginia's Blue Ridge, Board of Directors to fill the unexpired term of office of Della Watkins ending June 30, 2016. Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a City representative of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, �`4�.a..AO_� Y?"1. , �' w,•..�,.trr.! try Stephanie M. Moon Reynolds, MMC City Clerk Enclosures PC: Landon C. Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, Roanoke, Virginia 24016 -2044 w /application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the sixteenth day of October 2017, MEG CARTER was appointed as a City representative of the Visit Virginia's Blue Ridge, Board of Directors to fill the unexpired term of office of Della Watkins ending June 30, 2018. Given under my hand and the Seal of the City of Roanoke this seventeenth day of October 2017. City Clerk CECELIA T. WEBB, CMC October 18, 2017 AW,fit tl Dearly City Clerk Mike Woolwine Hughes Associates Architects & Engineers 656 Elm Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Woolwine: I am enclosing copy of Ordinance No. 40987- 101617 rezoning certain property located at 1525 Salem Avenue, S.W., bearing Official Tax Map No. 1210320, by amending a Planned Unit Development Plan, as set forth in the Zoning Amendment Original Application dated August 25, 2017. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, October 16, 2017; and is in full force and effect upon its passage. Sincerely, kfP� "' - ryt �% Stephanie M. Moon Reynolds, MMC City Clerk Enclosure pc: Joseph Keaton, 1544 Deborah Lane, Salem, Virginia 24153 Sabrina Hamad, 32 15th Street, S. W. Roanoke, Virginia 24016 Lawrence W. Mitchell, etal., 108 15th Street, S. W., Roanoke, Virginia 24016 Mohamed Suliman, 403 Salem Avenue, S. W., Roanoke, Virginia 24016 John C. Gaunt, 4226 Chesterton Street, S. W., Roanoke, Virginia 24018 Lonnie E. Hager, Jr., 5146 Partridge Circle, Roanoke, Virginia 24018 Clark Eldridge Investment Group, LLC, 5146 Partridge Circle, Roanoke, Virginia 24018 James E. and Elizabeth Emmons, 102 Miller Street, Apartment L, Radford, Virginia 24141 Marquetta D. Smith, 1606 Salem Avenue, S. W., Roanoke, Virginia 24016 CITY OF ROANOKE Q) OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 _ Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fnx: (540)853 -1145 SI'EFIIANIE M. MOON REYNOLDS, MMC E -inuiL elerk(nronnakevn.g "v C'EC'ELIA F. MCCOV City Clerk Deputy City Clerk CECELIA T. WEBB, CMC October 18, 2017 AW,fit tl Dearly City Clerk Mike Woolwine Hughes Associates Architects & Engineers 656 Elm Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Woolwine: I am enclosing copy of Ordinance No. 40987- 101617 rezoning certain property located at 1525 Salem Avenue, S.W., bearing Official Tax Map No. 1210320, by amending a Planned Unit Development Plan, as set forth in the Zoning Amendment Original Application dated August 25, 2017. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, October 16, 2017; and is in full force and effect upon its passage. Sincerely, kfP� "' - ryt �% Stephanie M. Moon Reynolds, MMC City Clerk Enclosure pc: Joseph Keaton, 1544 Deborah Lane, Salem, Virginia 24153 Sabrina Hamad, 32 15th Street, S. W. Roanoke, Virginia 24016 Lawrence W. Mitchell, etal., 108 15th Street, S. W., Roanoke, Virginia 24016 Mohamed Suliman, 403 Salem Avenue, S. W., Roanoke, Virginia 24016 John C. Gaunt, 4226 Chesterton Street, S. W., Roanoke, Virginia 24018 Lonnie E. Hager, Jr., 5146 Partridge Circle, Roanoke, Virginia 24018 Clark Eldridge Investment Group, LLC, 5146 Partridge Circle, Roanoke, Virginia 24018 James E. and Elizabeth Emmons, 102 Miller Street, Apartment L, Radford, Virginia 24141 Marquetta D. Smith, 1606 Salem Avenue, S. W., Roanoke, Virginia 24016 eCITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2017 Subject: Application by Roanoke City Public Schools to amend the Planned Unit Development Plan (`Plan ") for property located at 1 525 Salem Avenue, S.W., bearing Official Tax Map No. 1210320, previously zoned to INPUD, Institutional Planned Unit Development District, during the comprehensive rezoning by the adoption of Ordinance 37269- 120505, on December 5, 2005. Recommendation The Planning Commission held a public hearing on Monday, October 9, 2017. By a vote of 6 - 0, with Commissioner Smith recusing himself due to a conflict of interest, the Commission recommended approval of the rezoning request, finding that the Original Application is consistent with the City's Comprehensive Plan, Hurt Park /Mountain View /West End Neighborhood Plan, and Zoning Ordinance as an existing elementary school will be able to add a gymnasium in a manner appropriate to the surrounding neighborhood. Application Information Request:_ Amendment of Planned Unit Development Owner: City of Roanoke Applicant: Preston S. Barnett, Roanoke City Public Schools Authorized Agent: Mike Woolwine, Hughes Associates A &E City Staff Person: Katharine Gray, Land Use and Urban Design Planner Site Address /Location: 1525 Salem Avenue, S.W. Official Tax Nos.: 1210320 Site Area: Approximately 10.05 acres Existing Z0ni"g7 INPUD, Institutional Planned Unit Development District Proposed Zoning: INPUD, Institutional Planned Unit Development District Existing Land Use: Educational facilities, elementary/middle/secondary Proposed Land Use: Educational facilities, elementary/middle/5econdary Neighborhood Plan: Hurt Park /MountainView /West End Neighborhood Plan Specified Future Land Use: Open Space /Recreation Filing Date: Original Application: August 25, 2017 Background Hurt Park Elementary School was built in 1961. Prior to 2005, the parcel was zoned RM -2, Residential Multifamily District, Medium Density District, without conditions. In 2005, as part of a comprehensive rezoning of the entire City, the parcel was rezoned to INPUD, Institutional Planned Unit Development. As the property was comprehensively rezoned to a Planned Unit Development (PUD) district, the existing conditions are considered the PUD development plan. Roanoke City Public Schools proposes to add a gymnasium to Hurt Park Elementary with such development requiring the amendment of the development plan for the INPUD District. In the summer of 2017, the applicant filed an application to amend the PUD development plan to allow for construction of a gymnasium building at the elementary school at the site. Considerations Existing neighborhood schools are an important cornerstone of any community and the flexibility of site design to allow an addition to the school campus to be built at a site while the existing school building is still in use is important to maintain its place within the community. Development Plan In a PUD district, a development plan is adopted which establishes criteria for the development in the district. All development must be in substantial conformance with the development plan, if approved, and is subject to other applicable standards of the zoning ordinance (e.g., landscaping and screening). The proposed development plan shows existing buildings, parking and related improvements as well as the proposed gymnasium. Important elements of the development plan include location of the utilitarian gym to the side /rear of the existing building and the provision of landscaping along the 1 St' Street side of the building to soften the appearance of the gym from adjacent residential properties. Surrounding Zoning and Land Use: Zoning District Land Use North 1 -2, Heavy Industrial District Railroad South RM -1, Residential Mixed Density Single- family detached dwellings, District, and IN, Institutional Multifamily dwellings, and place of District worship East R -3, Residential Single - Family Single- family detached dwellings District and Multifamily dwellings Compliance with the Zoning Ordinance: The purposes of the INPUD District are to encourage harmonious development of institutional uses and mixed -use campus developments, to provide Flexibility for creative development, to minimize potential negative impacts of institutional uses on neighboring uses, and to recognize the special complexity and interrelationships of land uses and activities in these institutional complexes. In a Planned Unit Development District, many of the dimensional regulations are defined by the PUD development plan. The proposed development plan displays the required information through graphics and text. Signage is regulated in the PUD district by what is specified on the development plan or is the same as CG when not specified by the development plan. The signage standards are noted on the development plan. The future development of the property is subject to dimensional and development standards of the zoning ordinance. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001 -2020 and the Hurt Park /Mountain View /West End Neighborhood Plan recognize the need for the maintaining the existing school as an important part of the community. Relevant Vision 2001 -2020 policies: PE P2. School facilities. School facilities are important community facilities. The location of new school facilities will be carefully planned to enhance the surrounding community and adhere to the City Design principles recommended. Relevant Hurt Park /Mountain View /West End Neighborhood Plan Policies: The Hurt Park /Mountain View /West End Neighborhood Plan recognizes the importance of the elementary school at this location within the community. It also speaks to the need for reduced off - street parking areas within the community. Relevant policies and action items in the neighborhood plan include: Zonin District Land Use West MXPUID Mixed Use Planned Unit Dwelling, townhouse or rowhouse, Development District, and RM -2, Vacant, and Daycare center, child Residential Mixed Density District and Medical clinic Compliance with the Zoning Ordinance: The purposes of the INPUD District are to encourage harmonious development of institutional uses and mixed -use campus developments, to provide Flexibility for creative development, to minimize potential negative impacts of institutional uses on neighboring uses, and to recognize the special complexity and interrelationships of land uses and activities in these institutional complexes. In a Planned Unit Development District, many of the dimensional regulations are defined by the PUD development plan. The proposed development plan displays the required information through graphics and text. Signage is regulated in the PUD district by what is specified on the development plan or is the same as CG when not specified by the development plan. The signage standards are noted on the development plan. The future development of the property is subject to dimensional and development standards of the zoning ordinance. Conformity with the Comprehensive Plan and Neighborhood Plan: Both Vision 2001 -2020 and the Hurt Park /Mountain View /West End Neighborhood Plan recognize the need for the maintaining the existing school as an important part of the community. Relevant Vision 2001 -2020 policies: PE P2. School facilities. School facilities are important community facilities. The location of new school facilities will be carefully planned to enhance the surrounding community and adhere to the City Design principles recommended. Relevant Hurt Park /Mountain View /West End Neighborhood Plan Policies: The Hurt Park /Mountain View /West End Neighborhood Plan recognizes the importance of the elementary school at this location within the community. It also speaks to the need for reduced off - street parking areas within the community. Relevant policies and action items in the neighborhood plan include: Community Design Policies • Building location: To encourage a pedestrian environment and desirable streetscape, buildings should be placed close to the street, immediately adjacent to the sidewalk. Storefronts should be limited in width (25' -40'). Established building lines of existing development should be used to guide placement of infill dwellings. • Parking: Parking is recognized as a necessity, but should not be allowed to dominate any development. Parking should be located primarily on- street. Zoning regulations should consider the availability of on- street parking when determining appropriate levels of on -site parking. Where additional parking is warranted, it should be located to the rear or side of buildings. Infrastructure Policies and Actions o Parks: neighborhood parks should be safe and have well- maintained facilities that will be used by nearby residents. Generally, buildings are preferred to be situated close to the street to provide for a desirable streetscape. The existing school buildings are set back from the street with the proposed, tall utilitarian gymnasium to the rear of the school and landscaping to screen the blank wall facing the residential street (deciduous trees and evergreen shrubs). Based on the nature of this development, the location and screening of the gymnasium is appropriate. No additional parking is indicated as the gymnasium is proposed to be used by the existing student population during the school day and by the community during non - school hours. The existing onsite and onstreet parking allows sufficient parking for these existing and proposed uses. Public Comment Summary None Planning Commission Work Session (September 8 2017): The following items were discussed in the Planning Commission Work Session and should be addressed for compliance with City policy and ordinances. o No comments Conclusions and Recommendations: Overall, the development plan is consistent with the City's comprehensive and neighborhood plans while providing flexibility for the new gymnasium to be built while the existing school continues in use. Planning Commission Public Hearing (October 9 2017): No public comment was received. IIwrx��N&iL /JrA' Kermit Hale, Chair City Planning Commission cc: Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Preston S. Barnett, Roanoke City Public Schools Mike Woolwine, Hughes Associates A &E Room 166, Noel C. Taylor Municipal Building AUG 2 b 2017 215 Church Avenue, S.W. Roanoke, Virginia 24011 CITY OF ROANOKE Phone: (540) 853 -1730 Fax: (540) 853 -1230 PLANNING BUILDING & DEVELOPMENT Filing Date: August 25, 2017 Submittal Number: Orlgmal Application Requo faelee! all thaSnpFlya; ❑ Rezoning, Not Otherwise Listed ❑ Amendment of Proffered Conditions Click Here to Print ❑ Rezoning, Conditional X Amendment of Planned Unit Development Plan F_ Rezoning to Planned Unit Development ❑ Amendment of Comprehensive Sign Overlay District �] Establishment of Comprehensive Sign Overlay District $Qp.�l.Jnf4rmallon• Address: 1525 Salem Avenue SW Roanoke, VA 24016 Official Tax No(s).. 1 1210320 Existn ❑ Without Conditions g r ' Ordinance Zoning INPUD j EI With Conditions No(s). (If 0 � Planned Unit Development applicab'.e): Without Conditions Proposed Educational facilities, Zoning INPUD l With Conditions Land Use Elementary Planned Unit Development Frrooerty 911nar Indormation• Name City of Roanoke (Mr. Sherman Stovall) Phone Number 540 -853 2333 r — Address 215 Church Avenue SWq Room 364 Roanoke VA 24011 E-mail merman Stovall@ oanokeva gov - Applicant Information llf dlffarant from own r); Name. Roanoke City Public Schools (Mr. Steve Barnett) Phone Number LW-853 -2502 _ Address 1 40 Douglass Ave NW Roanoke VA 24012 I E -mail [ pbarnett@rcps.info Author ed AaeM Information fitano[Wei Name Hughes Associates Architects & Engineers _Mr. Mike Woolwine _. J Phone Number [40 -342 4002 9 9 ) Address 656 Elm Avenue SW Roanoke, VA 24016 I E-mail . m InIe @hughesae com r �°lul hc�!� "��:� - WIN E'•r'" 'x€"' I7� t� V C The following must be submitted for all applications: Il OA V O K L X Completed application form and checklist. X Written narrative explaining the reason for the request I Metes and bounds description, if applicable. X Filing fee For a rezoning not otherwise listed, the following must also be submitted: f - Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures. For a conditional rezoning, the following must also be submitted: F Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item 2(c)' in Zoning Amendment Procedures. Please label as 'development plan' if profferea. For a planned unit development, the following must also be submitted. I Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. For a comprehensive sign overlay district, the following must be submitted: I Comprehensive signage plan meeting the requirements of Section 36 2- 336(d)(2) of the City's Zoning Ordinance. For an amendment of proffered conditions, the following must also be submitted: f Amended development or concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures, if appl cable. Written proffers to be amended. See the City's Guide to Proffered Conditions. I Copy of previously adopted Ordinance. For a planned unit development amendment, the following must also be submitted: X Amended development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance Copy of previously adopted Ordinance. For a comprehensive sign overlay amendment, the following must also be submitted: I Amended comprehensive signage plan meeting the requirements of Sect on 36 2- 336(4) of the City's Zoning Ordinance. F Copy of previously adopted Ordinance. For a proposal that requires a traffic Impact study be submitted to the City, the following must also be submitted: F- A Traffic Impact Study in compliance with Appendix B -2(e) of the City's Zoning Ordnance. For a proposal that requires a traffic impact analysis be submitted to VDOT, the following must also be submitted: F- Cover sheet. Traffc impact analysis. Concept plan. Proffered conditions, if applicable. Required fee. 'An electronic copy of this application and checklist can be fourd at www. roanokeva .govlplanningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. HUGHES ASSOCIATES ARCHITECTS & ENGINEERS Hurt Park Elementary School 1525 Salem Avenue SW Roanoke, Virginia Tax Parcel 1210320 August 25, 2017 Narrative Roanoke City Public Schools is requesting a favorable response and approval from Roanoke City Council for a Zoning Amendment to Tax Parcel 1210320, currently zoned INPUD - Institutional Planned Unit Development, specifically forthe purpose of constructing a new +/- 5,400 sf+ gymnasium at Hurt Park Elementary School ("Hurt Park "). The elementary school is located within the Hurt Park Neighborhood Association and consists of approximately 10.0 acres. The property is surrounded by multi - family and single - family development on the eastern, western and southern sides and heavy industrial development (Norfolk - Southern) on the northern side. The primary road adjacent to the school is Salem Avenue SW and because of the topography the Hurt Park campus sits approximately 22 ft. below Salem Avenue. The secondary street is 15" Street and lies approximately 240 ft. east of the school. The location of the new gym will be approximately +/ -19' off the northernmost wall of the existing school, adjacent to Norfolk- Southern property and facing 15" Street. Placement is important in order to accommodate students during school as well as the public for after school use Functionality, practicality and the need for a gym in the community is the driving force for this zoning amendment. The desire is that the gym will be an amenity not only to just the school but also to the neighborhood for both youth and adult activities. In order to adequately accommodate these uses the height of the gym will be approximately 30 ft., creating a disproportion with the existing school that includes a flat roof with a height of only +/- 10.5'. The visual impact of the contrast in heights will mostly be evident to the single family residential lots that face the school along 15t' Street, however, planting a mixture of deciduous trees and evergreen shrubs along the face of the building will aid in softening that impact. Although visually contrasting the gym is compatible to the neighborhood's goals and accomplishes the Citys commitment to investing in neighborhoods by providing the basic infrastructure for a healthy community. The Owner acknowledges that prior to construction the plans will be reviewed and approved by the Roanoke City Planning Staff using their comprehensive review process. This will include consideration of landscaping, site lighting, fire access, storm water management, utility connections, as well as any other applicable items. The overall use of the school will remain the same with no additional parking being required. ,,, _ ,_.- 1 93 1 WWW.HUGHESAE COM INHUGHES ASSOCIATES ARCHITECTS & ENGINEERS TRANSMITTAL DATE: August 25, 2017 COMM NO.: T06817 PROJECT: Zoning Amendment for Hurt Park Elementary School TO Ms. Katharine Gray COPY: File ADDRESS: City of Roanoke, Planning Division 215 Church Ave., SW, Room 170 Roanoke, VA 24011 FROM Mike Woolwine RE: Zoning Amendment Application NO OF PAGES DATE DESCRIPTION SETS 2 August 25, 2017 Zoning Amendment Application 1 2 August 25, 2017 Schematic Plans 1 1 August 25, 2017 Narrative 1 Application Fee ($1,000( Advertising Fee ($550) COMMENTS: 6,6 ^_ I VI AVF`, e "t, Sr I R ANO'd_° 'A 2400, 13 14 T_... SAD 34 0 1 VIWN H CHFSA5 CD.' SITE PLAN PERSPECTIVE VIEW HUGHES ASSOCIATES ARCHITECTS & ENGINEERS A AL vlB New Gymnasium For Hurt Park Elementary School 1525 Salem Ave SW, Roanoke, VA 24016 Comm No. T06817 New Gymnasium For Hurt Park Elementary �..w.or<oors..a. m.-. orb "�••.' School -- ®HUGHES ASSOCIATES 1525 Salem Avenue SW Official Tax Parcel: 1210320 ®Area to Is Rezoned Zoning AD: Airport Dev - CG Commercial - General _ CLS: Commercial-Large Site CN: Coninn.ma4Neighbprhood - D: Downtown - 1 -1: Light Industrial — 1 -2: Heavy Industnal _ IN: Institutional INPUD: Institutional Planned Unit Dev - IPUD: Industrial Planned Unit Dev - Mx: Mixed Use O M%PUD: Mixed Use Planned Unit Dev R -12: Res Single - Family R -3: Res Single - Family R -5: Res Single - Family R -7: Res Single-Family RA: Res - Agricultural RM-/: Res Mixed Density RM -2: Res Mixed Density RMF: Res Multifamily - ROS. Recreation and Open Space - UF: Urban Flex r r Conditional Zoning W+ N,1 E 0 200 400 Feet S .k,FS weSTV a - 4 F DHT ' W 4 �E moms ti 3q �C41A ro ti �t N h S ry {IS�JYYLIJ:J CUUMD DH4 PM4N 41.E w ti M R -3: Res Single m - Faily RM -2: Res L r Mixed Density ti w ti .mi I -1: Light Industrial I -1: Light CN: Industrial Commercial - Neighborhood Adjoining Property Owners for 1525 Salem Avenue, S.W. (Official Tax Map No. 1210320) TAXID 1211012 MailAddress 1544 DEBORAH LN MailCity SALEM State VA 124153 Madzip 128 LocalAddress 15TH ST SW LocalCity ROANOKE LocalZip 24016 Ownerl KEATON JOSEPH A & MARY WADE 1211013 3215TH ST SW ROANOKE IVA 124016 3215TH ST SW ROANOKE HAMED SABRINE 1211014 1302 ASPEN ST NW ROANOKE VA 24017 3415TH ST SW ROANOKE 24016 GRAVES WILLIAM AJft 1211015 2326 MASSACHUSETTS AVE NW ROANOKE VA 24017 10215TH ST SW ROANOKE 24016 JOHNSONIAMESM &ANNAA 1211016 418 FIRST ST ROANOKE VA 24011 10615TH STSW ROANOKE 24016 MCE RESIDENTIAL LLP 1211017 10815TH ST SW ROANOKE VA 24016 10815TH ST SW ROANOKE 24016 MITCHELL LAWRENCE WILLIAM ETAL 1211018 403 SALEM AVE SW ROANOKE VA 24016 11015TH STSW ROANOKE 24016 SULIMAN MOHAMED 1211019 4226 CHESTERTON 5T SW ROANOKE VA 24018 114 15TH ST SW ROANOKE 24016 GAUNTIOHN C 1211037 1211038 5146 PARTRIDGE CIR 5146 PARTRIDGE CIR ROANOKE ROANOKE VA VA 24018 24018 118 15TH ST SW 0 SALEM AV SW ROANOKE 1 ROANOKE 24016 HAGER LONNIE E 1R CLARK & ELDRIDGE INVESTMENT GROUP LL 1211043 102 MILLER ST APT L RADFORD VA 24141 1015TH STSW ROANOKE 24016 EMMONSIAMES E &ELIZABETH 1211707 1606 SALEM AVE SW ROANOKE VA 24016 1606 SALEM AVE SW ROANOKE 24016 SMITH MARQUETTA DENISE 1211708 601 S BELVIDERE ST RICHMOND VA 23220 16025ALEM AVE SW ROANOKE 24016 MAHMOUD HAMADALLA 1211801 1528 SALEM AVE SW ROANOKE VA 24016 15285ALEM AVE SW ROANOKE 24000 DIAZ VICTORIA EDNA 1211802 PO BOX 312 ROANOKE VA 24003 0 SALEM AV SW ROANOKE SAC INC 1211803 1726 FAIRHOPF RD NW ROANOKE VA 24017 1524 SALEM AVE SW ROANOKE 24016 PRICE RUBY GERALDINE BANNISTER 1211804 1211805 1211806 1211807 1211901 4572 QUARRY DR 1513 RORER AVE SW PD BOX 6031 1510 SALEM AVE SW 20215TH ST SW ROANOKE ROANOKE ROANOKE ROANOKE ROANOKE VA VA VA VA VA 24014 24016 24017 24016 24016 1522 SALEM AVE SW 05ALEMAVSW 0 SALEM AV SW 1510 SALEM AVE SW 202151 H STSW ROANOKE ROANOKE ROANOKE ROANOKE ROANOKE 24016 I 24016 24016 HUDSON MICHAEL W MORNINGSTAR BAPTIST CHURCH MORNING STAR BAPTIST CHURCH (TRS) MCCLEASE GLORIA E & CANDIS HORACE LE MURRELL PAULINE &MURRELL PAULA 1211902 202 15TH ST SW ROANOKE VA 2401fi 0 SALEM AV SW ROANOKE MURRELL PAULINE &MURRELL PAULA 1211903 1422 SALEM AVE SW ROANOKE VA 24016 1422 SALEM AVE SW ROANOKE 24016 CUNNINGHAM REGINA R 1211904 5147 MEADOW VALLEY CIR ROANOKE VA 24018 1418 SALEM AVE SW ROANOKE 24016 BLANTON THOMAS B & MARY B 1211905 7294 WILSON RD SCONES MILL VA 24065 1414 SALEM AVE SW ROANOKE 24016 JIMENEZ JUAN 9999999 THREE COMMERCIAL PL NORFOLK VA 23510 NORFOLK SOUTHERN RAILROAD 9999999 THREE COMMERCIAL PL NORFOLK VA 23510 NORFOLK SOUTHERN RAILROAD 1211011 5147 MEADOW VALLEY CIR ROANOKE VA 24017 2615TH ST SW ROANOKE 24016 BLANTON THOMAS B 1211009 5147 MEADOW VALLEY CIR ROANOKE VA 24018 22 15TH ST SW ROANOKE 24016 BLANTON PROPERTIES LLC 1211008 1815TH ST SW ROANOKE VA 24016 1815TH STSW ROANOKE 24016 HENDERSON LINDA M 1211007 2626 EDINBURGH DR NW ROANOKE VA 24012 1415TH ST SW ROANOKE 24016 MURDOCK ALVIN ANTHONY SR &DONNA LEI Adjoining Property Owners for 1525 Salem Avenue, S.W. (Official Tax Map No. 1210320) Continued 1211006 1215TH ST SW ROANOKE VA 24016 1215TH ST SW ROANOKE 24000 EMMONS ROBIN 1211005 102 MILLER STAPT L RADFORD VA 24141 815TH ST SW ROANOKE 24016 EMMONS JAMES E 1211004 102 M ILLER ST APT L RADFORD VA 24141 015TH ST SW ROANOKE EMMONS JAMES EARNEST 1211003 2 15TH 5T SW ROANOKE VA 24016 215TH ST SW ROANOKE 24016 KASEY WAVNE 1210711 1210693 1210676 1210638 PO BOX 2868 2624 SALEM TPKE NW 2624 SALEM TPKE NW 1649 SALEM AVE SW ROANOKE ROANOKE ROANOKE ROANOKE VA VA VA VA 24001 24017 24017 24016 -2722 1633 SALEM AVE SW 10017TH ST SW 12317TH ST SW 1649 SALEM AVE SW ROANOKE ROANOKE ROANOKE 24016 TOTAL ACTION AGAINST POVERTY IN ROAN CITV OF ROANOKE REDEVELOPMENT AND HO CITY OF ROANOKE REDEVELOPMENT AND HO HURT PARK LP 1210637 1645 SALEM AVE SW ROANOKE VA 24016 16455ALEM AVE SW ROANOKE HURT PARK LP 1210636 1641 SALEM AVE SW ROANOKE VA 24M SALEM AVE SW ROANOKE HURT PARK LP 1210635 1637 SALEM AVE SW ROANOKE VA 11641 24016 -2722 16375ALEM AVE SW IKUANUKt I IHURT PARK LP 1210320 40 DOUGLASS AVE NW ROANOKE VA 24012 1525 SALEM AVE SW ROANOKE 24016 CITY OF ROANOKE RECEIVED OCT 06 2017 CITY OF ROANOKE PLANNING BUILDING & DEVELOPMENT CITY OF ROANOKE PDV Ann Donna Payne 21SCHURCHAVE ROOM 166 ROANOKF VA 24011 The Roanoke Times Roanoke, Virginia Affidavit of Publication Account Number 6011439 Date October 03, 2017 Data Cale,, Description Ad Size Total Cost 10/0312017 Legal Notices PUBLIC HEARING NOTICE Any public hearings advertised h, 1 x 131 L 126472 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 09126. 101031209 The First insertion being given ... 091262017 Newspaper reference: 0000616764 ng Representative Sworn to and subscribed before me this Tuesday, October 3, 2017 State of Virginia ?� 5 City/County of Roanoke REG, 4332564 1 A My Commission expires My COMMISSION o 1rq'i -— ; ' THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YUU PUBLIC NEARING NOTICE F01 nor I haring. atlrerG... hereof ww ee nom In rte city counnll mama,, mmb final, "or, a5P, Roan raNpr Mnmalpal a "- ilJin9. Eli enurrn p.enuo, s.w, Poaneku. ouble All appllun,rhy wll, be Iranama for rc aw m ma Piston,, s's'.ng, d ....hal par snorer ful fimc Poll. 166, xis chroll eva,ue. iw, Roanoke, Virginia. The Cil of Pmnahe Planning Cohrouni ..b. hmc onto' neadngP an "'I'm er 20f7 It 1,30 p.m, o �aurns 111, hall "IT be bee,d I earmesaappfi r1.... Al 511 r.rel Ghle Tel LL to raa , pmp^11y, Rp g d[ 'pmHeryJds port of a p^-v e o antl a.1il ontli o ohs lac le"'Ty a, 1, Carucr Aveneao f._E. nearing Official dx Met as E04Ia16. The antitrust D f: leans Go Woparty from f 0o.nwvn oro-arial ..mans la In 1. ogn: mhe con grq,iar wlal ..Plans h' 1' IrbnS for regal. pla[CJ ¢r Inn Properly this, an in, anpamn err omiana rco. ama gam nn ar to n. 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Arb,g Snucfary, City Planning Oommisslnn cry Conrad ww bole p„bna heart 1, ocbit at. so I apohaflonp' mbef 16 E0 >, al r.,, an or , soon ys tits nailer, may be brain 1 if Person .Npr o f n 1 l,,In '. Innq S felt 'Iran, ,do 1 p rr fn bG ,gs I.n url"t a, P" CesTZSa at Past bvrke (5,,, J i Jays polar le If asbeaweJ ben..... Slepbanle 11. Man 48 /nol11 VMC. bit, Coo , The eny IT harness son 'e of zoning I .... ...I h prat, hearings an JdCbar IL ECIi, n f.Op pm„ far as _ nis o „- ma¢era may b, *.ram. n innr Test aPPlial ore. IV T, olrra, PSI'_ - p n 1 .lebaf6J a -In SE.. baring r i lit, blap he a0alls' alor R5. 1- .-moil Sinpl, n ly D ecia iItno Is, a spl exeepnon Ca'L In Seclior. 362J!!. Zomng. ale of the LLV of Rparokc m” m aMein, 11 w "Who 11 a hoautan 9mna 11 %,nd, 1c, S'a m.n IT P ^ ads `t1 AV PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in the Planning, Building, & Development office, first floor, Room 166,215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold public hearings on October 9, 2017, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by Shenandoah Cable Television, LLC, to rezone property, repeal existing conditions proffered as part of a previous rezoning, and add new conditions on the property at 169 Carver Avenue, N.E., bearing Official Tax Map No. 2041816. The application is to rezone the property from D, Downtown District, with conditions, to 1 -1, Light Industrial District, with conditions. The conditions for repeal, placed on the property through the adoption of Ordinance No. 36213 - 012103 on January 21, 2003, limit the property use to a coliseum, stadium, exhibit hall or similar facility or facilities; require between 750 and 900 on -site parking spaces; limit vehicular access to one point on Courtland Road, N.E., and one point on Carver Avenue, N.E.; require fifteen percent of the site area to be planted and maintained in particular landscaping; and require stadium field irrigation to be supplemented by a rainwater harvesting system. The land use classes permitted in the I -1 District include commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with no maximum density specified and a maximum floor area ratio of 2.0. The comprehensive plan designates the property for large scale commercial use, but does not specify density. The proposed use of the property is utility distribution or collection, transitional. Application by Roanoke City Public Schools to amend the Planned Unit Development Plan ( "Plan") for property located at 1525 Salem Avenue, S.W., bearing Official Tax Map No. 1210320, previously zoned to INPUD, Institutional Planned Unit Development District, during the comprehensive rezoning by the adoption of Ordinance 37269 - 120505, on December 5, 2005. The amendments to the Plan include the addition of a 5,400 sq. ft. +/• gymnasium at Hurt Park Elementary School with particular landscaping. The land use categories permitted in the INPUD District include residential; accommodations and group living; commercial; assembly and entertainment; public. institutional and community facilities; transportation; utility; agricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for open space /recreation use, but does not specify density. The proposed use of the property remains educational facilities, elementary/middle/secondary. Donna M. Payne, Acting Secretary, City Planning Commission Q) STEPHANIE M. MOON REYNOLDS, MMC CiO Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'ld,l nrr (540)853 -2541 Far. (540)853 -1145 E -null: 0trkraIroanokc ..go, September 28, 2017 Joseph Keaton Sabrine Hamed Lawrence W. Mitchell, etal. Mohamed Suliman John C. Gaunt Lonnie E. Hager, Jr. Clark Eldridge Investment Group, LLC James E. and Elizabeth Emmons Marquetta D. Smith Hamadalla Mahmoud Victoria E. Diaz SAC, Inc. Ruby Geraldine Bannister Price Michael W. Hudson Morning Star Baptist Church — Trustees Gloria E. McClease and Candis H. Le Paula and Pauline Murrell Regina R. Cunningham Ladies and Gentlemen, CECELIA F. MCCOY Deputy City Clerk CECELIAT. WEBB,CMC M14tant Deputy City Clerk Thomas B. and Mary B. Blanton Blanton Properties, LLC Juan Jimenez Norfolk Southern Railroad Linda M. Henderson Alvin A. and Donna L. Murdock Robin Emmons James E. Emmons Wayne Kasey Total Action Against Poverty in Roanoke Roanoke Redevelopment and Housing Authority Hurt Park, LP P. Steve Barnett William A. Graves, Jr. James M. and Anna A. Johnson MCE Residential, LLP A public hearing has been advertised to be heard by the City Planning Commission on Monday, October 9, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of Roanoke City Public Schools to amend the Planned Unit Development Plan for property located at 1525 Salem Avenue, S. W., bearing Official Tax Map No. 1210320, previously zoned to Institutional Planned Unit Development District. The amendments to the Plan include the addition of a gymnasium at Hurt Park Elementary School. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, October 16, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on October 9. September 28, 2017 Page 2 This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincere) Stephanie M. Moon Reyn , MMC City Clerk Enclosure CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'I'elephm,c: (5411)861 -2541 F., (5411)853 -1145 S'rEPRANIE M. MOON REYNOLDS, MM( E-nm il: cicrk(ao-ou,mkcvrvg ^v ('E('ELIA F. MCCOY City Clerk Depmy City C'Icrk September 28, 2017 CECELIA 1. WEDR, C Mc p Assisnolt Depnfy City Clerk Mike Woolwine Hughes Associates Architects & Engineers 656 Elm Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Woolwine: A public hearing has been advertised to be heard by the City Planning Commission on Monday, October 9, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of Roanoke City Public Schools to amend the Planned Unit Development Plan for property located at 1525 Salem Avenue, S. W., bearing Official Tax Map No. 1210320, previously zoned to Institutional Planned Unit Development District. The amendments to the Plan include the addition of a gymnasium at Hurt Park Elementary School. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, October 16, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News', following its meeting on October 9. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Stephanie L Stephanie MM.. MI o n R ds,�� City Clerk Enclosure 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Fax: (540) 853 -1230 Filing Date: August 25, 2017 $g"- usaf.i9W elollish Illvle 11 L ROANOKE CITY OF ROANOKE Click Here t0 Print PLANNING BUILDING 8 DEVELOPMENT Submittal Number: Original Application ❑ Rezoning, Not Otherwise Listed ❑ Rezoning, Conditional ❑ Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District Address: 1 1525 Salem Avenue SW Roanoke, VA 24016 ❑ Amendment of Proffered Conditions ® Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Official Tax No(s).: 1 1210320 Existing ❑ Without Conditions Ordinance Zoning. INPUD ❑ With Conditions No(s).(if ® Planned Unit Development applicable): Requested ❑ Without Conditions Proposed Educational facilities, Zoning: INPUD - ❑ With Conditions Land Use: Elementary ® Planned Unit Development Name: City of Roanoke (Mr. Sherman Stovall) Phone Number: 540- 853 -2333 Address: p 215 Church Avenue SW Room 364 Roanoke, VA 24011 E -mail: she,man.stovall @ro nokeva.gov - rar.yo.wvrn Name: Roanoke City Public Schools (Mr. Steve Barrett) Phone Number. 540 -653 -2502 Address, D 40 Douglass Ave NW Roanoke, VA 24012 E -mail: pbarnett@mps.info V a�) �pox,sawn. Name: Hughes Associates Archkects 8 Engineers (Mr. Mike Woohvine) Phone Numher. 540- 342 -4002 Address', 656 Elm Avenue SW Roanoke, VA 24016 E- mail. mwoolwine @hughesae.com X Wditen nar lve explaining the reason for the request. I Metes and bounds description, If applicable, X Filing fee. For arezoi( piy± tgttHgygrV *o,,I($W;,tha,fylowingimukt4lso bersuptniHed: r Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. FoAa conesotiial+ ray"' -!!( RIFE! �.?�q�9i.�A��9hpi,4;abli?VIAd�. F- Written proffers. See the Cfiys Guide to Proffered Conditions. I Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures. Please label as 'development plan' if proffered. For aplefilifif y, Itldb,X4.lgpn t; thefellovAng ;mustalsobe,;sudmitied: F- Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. Far +a ao!Irl, tsk . ;tgytdt{triatttfe'�folYewlhr�m. `!a ,�sq„¢milt6d: F- Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance. Fgrnafh °ndnn pFiUoils;, M,ifollowl�g "fnaFS„he"Gbjr�ted: Amended development or concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures, 1 if applicable. I Written proffers to be amended. See the Citys Guide to Proffered Condbions. I Copy of previously adopted Ordinance. Fgrtapla., `�W! d O-- egVmandlnen ttxefolloawngym Y,alsabes�rftifillted: X Amended development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance . I -- Copy of previously adopted Ordinance. FehsScdm_ _° " :Y��i^ Yet !lethgf,IgN:��4if�oi'q��1:� I - Amended comprehensive signal plan meeting the requirements of Section 36.2- 336(d) of the Cil's Zoning Ordinance. F- Copy of previously adopted Ordinance. Fora propjidssFpfh"3Gtequlregia"IFafli hopgOstudy ;be,,$4bmided;to- thgiC,4i,, Aegfpll"Tg;mufsNa( ippsubm tfed.�: F A Traffic Impact Study in compliance with Appendix &2(e) of the Cily s Zoning Ordinance. For a proppv alpit reggires(atttaffic Impact- analyals be submitted totGQt+fT, tfieflollowinpml{abglsc -be h�iitle¢: F Cover sheet I - Traffic impact analysis. F- Conceptplan. f -- Proffered conditions, ff applicable. I Required fee. 'An electronic copy of this application and checklist can be found at www. roanokeva ,govlplanningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. MHUGHES ASSOCIATES ARCHITECTS & ENGINEERS Hurt Park Elementary School 1525 Salem Avenue SW Roanoke, Virginia Tax Parcel 1210320 August 25, 2017 Narrative Roanoke City Public Schools is requesting a favorable response and approval from Roanoke City Council for a Zoning Amendment to Tax Parcel 1210320, currently zoned INPUD - Institutional Planned Unit Development, specificallyfor the purpose of constructing a new +/- 5,400 sf. gymnasium at Hurt Park Elementary School ( "Hurt Park "). The elementary school is located within the Hurt Park Neighborhood Association and consists of approximately 10.0 acres. The property is surrounded by multi - family and single - family development on the eastern, western and southern sides and heavy industrial development (Norfolk- Southern) on the northern side. The primary road adjacent to the school is Salem Avenue SW and because of the topography the Hurt Park campus sits approximately 22 ft. below Salem Avenue. The secondary street is 15" Street and Iles approximately 240 ft. east of the school. The location of the new gym will be approximately + / -19' off the northernmost wall of the existing school, adjacent to Norfolk - Southern property and facing 15"' Street. Placement is important in order to accommodate students during school as well as the public for after school use. Functionality, practicality and the need for a gym in the community is the driving force for this zoning amendment. The desire is that the gym will be an amenity not only to just the school but also to the neighborhood for both youth and adult activities. In order to adequately accommodate these uses the height of the gym will be approximately 30 ft., creating a disproportion with the existing school that includes a flat roof with a height of only +/- 10.5'. The visual impact of the contrast in heights will mostly be evident to the single family residential lots that face the school along 15" Street, however, planting a mixture of deciduous trees and evergreen shrubs along the face of the building will aid in softening that impact. Although visually contrasting the gym is compatible to the neighborhood's goals and accomplishes the City's commitment to investing in neighborhoods by providing the basic infrastructure for a healthy community. The Owner acknowledges that prior to construction the plans will be reviewed and approved by the Roanoke City Planning Staff using their comprehensive review process. This will include consideration of landscaping, site lighting, fire access, storm water management, utility connections, as well as any other applicable items. The overall use of the school will remain the same with no additional parking being required. 656 ELM AVENUE, SW I ROANOKE, VIRGINIA 24016 1 TEL 540.342.4002 1 WWW.HUGHESAE.COM 1HHUGHES ASSOCIATES ARCHITECTS & ENGINEERS TRANSMITTAL DATE: August 25, 2017 COMM NO.: T06817 PROJECT: Zoning Amendment for Hurt Park Elementary School TO: Ms. Katharine Gray COPY: File ADDRESS: City of Roanoke, Planning Division 215 Church Ave., SW, Room 170 Roanoke, VA 24011 FROM: Mike Woolvnne RE: Zoning Amendment Application NO. OF PAGES DATE DESCRIPTION SETS 2 August 25, 2017 Zoning Amendment Application 1 2 August 25, 2017 Schematic Plans 1 1 August 25, 2017 Narrative 1 Application Fee ($1,000) Advertising Fee ($550) COMMENTS 656 ELM AVENUE, SW I ROANOKE, VA 24005 -1034 1 TEL: 540.342.4002 1 WWW.HUGHESAE.COM �4 r la SfiE PL4N Mabso PtpS TN VIEW ®HUGHES ASSOCIATES ARCHITECTS & ENGINEERS New Gymnasium For Hurt Park Elementary School 1525 Salem Ave SW, Roanoke, VA 24016 Comm No. T06817 o; ®HUGHES ASSOCIATES umoa rzrwn 1 121 'W2 h r Ngy \ 157 H NSITE KEY MAP New Gymnasium -- -N For -ems .nom • sx Hurt Park Elementary School Ben Crew Balzer & Associates, Inc. 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Crew: I am enclosing copy of Ordinance No. 40988 - 101617 rezoning certain property located at 169 Carver Avenue, N.E., from D, Downtown District, with conditions, to 1 -1, Light Industrial District, subject to certain conditions proffered by the applicant, as set forth in the Zoning Amendment Amended Application No. 1 dated September 13, 2017. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, October 16, 2017; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: RYT, LLC, 210 Carver Avenue, N. E. Roanoke, Virginia 24012 T L C Properties, Inc., 1545 Patrick Road, N. E., Roanoke, Virginia 24012 Fred C. Ellis, 4514 Oakland Boulevard, N. W., Roanoke, Virginia 24012 City of Roanoke, P. O. Box 1451, Roanoke, Virginia 24007 First Baptist Church —Trustees, 310 N. Jefferson Street, N. W., Roanoke, Virginia 24016 Robert S. Cowell, Jr., City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Luke Pugh, City Engineer Tina Carr, Secretary, City Planning Commission Susan Lower, Director of Real Estate Valuation u� CITY OF ROANOKE OFFICE OF THE CITY CLERK 213 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fnx: (540) 853 -1145 S EPIIANIE M. MOON REYNOLDS, MMC E -mnil: clerk (�lrovnokeva.g °v CECEL.IA F. MCCOY Cily Clerk Deputy City Clerk October 18, 2017 CECELIA T. Were, CMC AWsnmt Deputy Cite Clerk Ben Crew Balzer & Associates, Inc. 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Crew: I am enclosing copy of Ordinance No. 40988 - 101617 rezoning certain property located at 169 Carver Avenue, N.E., from D, Downtown District, with conditions, to 1 -1, Light Industrial District, subject to certain conditions proffered by the applicant, as set forth in the Zoning Amendment Amended Application No. 1 dated September 13, 2017. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, October 16, 2017; and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: RYT, LLC, 210 Carver Avenue, N. E. Roanoke, Virginia 24012 T L C Properties, Inc., 1545 Patrick Road, N. E., Roanoke, Virginia 24012 Fred C. Ellis, 4514 Oakland Boulevard, N. W., Roanoke, Virginia 24012 City of Roanoke, P. O. Box 1451, Roanoke, Virginia 24007 First Baptist Church —Trustees, 310 N. Jefferson Street, N. W., Roanoke, Virginia 24016 Robert S. Cowell, Jr., City Manager Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Luke Pugh, City Engineer Tina Carr, Secretary, City Planning Commission Susan Lower, Director of Real Estate Valuation IN'I'I IF ('Of INCII, OI '1'1W, CI 'I Y Of ROANOI(I!, VIRGINIA The 1611, day ar 0,toher, 2017. No. 40988- 101617. AN ORDINANCE to rezone certain property loc;ded al I ()9 (, ;over Avenue, N.I.., from D, Downtown District, with conditions, 10 I -I, bight Indus'h'iul District, subject to certain conditions proffered by the applicant; and dispensing will, the second reading of this ordinance by title. WIIERFAS, Rill Sibert, on behalf of Shenandoah Cable 'television, LLC has made application to the Council of tine City of Roanoke, Virginia ( "City Council "), to have the property located at 169 Carver Avenue, N.E., bearing Official Tax Map No. 2041816, rezoned from D, Downtown District, with conditions, to 1-1, Light Industrial District, subject to certain conditions; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on October 16, 2017, after due and timely notice thereof as required by §36.2- 540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good inning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. TI IEREPORF, 13111T ORDAINN) by the Council of the City of Roanoke that: Section 362 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Official Tax Map No. 2041916 located at 169 Carver Avenue, N.E., be, and is hereby rezoned from D, Downtown District, with conditions, to 1 -1, Light Industrial District, subject to certain conditions proffered by the applicant, as set forth in the Zoning Amendment Amended Application No. 1 dated September 13, 2017. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. AA.TTT/�EST: Citv CI 2 e CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2017 Subject: Application by Shenandoah Cable Television, LLC, to rezone property from D, Downtown District, with conditions, to 1 -1, Light Industrial District, with conditions, and while doing so, repealing existing conditions proffered as part of a previous rezoning and adding new conditions on the property at 169 Carver Avenue, N.E., bearing Official Tax Map No. 2041 816. Recommendation The Planning Commission held a public hearing on Monday, October 9, 2017. By a vote of 7 - 0 the Commission recommended approval of the rezoning request, finding that the Amended Application No.1 is consistent with the City's Comprehensive Plan, Williamson Road Neighborhood Plan, and Zoning Ordinance as the subject property will be redeveloped for a use appropriate to the surrounding area. Application Information Request: Rezoning, Repeal and Replacement of Proffered Conditions Owner: City of Roanoke Applicant: Bill Silbert, Shenandoah Cable Television, LLC Authorized Agent: Ben Crew, Balzer & Associates, Inc. City Staff Person:__ Katharine Gray, Land Use and Urban Design Planner Site Address /Location: 169 Carver Avenue, N.E. Official Tax Nos.: 2041 816 Site Area. Approximately 0. 1546 acres Existing Zoning: D, Downtown District, with conditions (Correctly listed on City GIS, but incorrectly listed on real estate parcel data as of Oct. 2, 2017) Proposed Zoning I -1, Light Industrial District, with conditions Existing Land Use: Vacant Proposed Land Use: Utility distribution or collection, transitional Neighborhood Plan: Williamson Road Neighborhood Plan Specified Future Land Use: Large Scale Commercial rFiling Date: Original Application: August 28, 2017 Amended Application No. 1'. Se tember 18, 2017 Background In the early 2000's there was an overall vision for a large entertainment center complex (stadium /amphitheater) encompassing many properties in the area north of Orange Avenue and east of I -581. In 2003, multiple properties in that area were rezoned from C -2, General Commercial District, and LM, Light Manufacturing, to C -3 (c), Central Business District with conditions, in anticipation of a portion of the new amphitheater/ stadium being built on the site. The proposed use was in question at the time of the Williamson Road Neighborhood Plan in 2004 and later abandoned. The properties sat vacant for many years. In 2005, as part of a comprehensive rezoning of the entire City, the parcels were rezoned to D(c), Downtown with conditions, and the existing conditions from 2003 rezoning remained. Most of the other properties zoned with conditions for the previously envisioned use in the area have since been rezoned for large scale commercial uses, such as the Haley Toyota dealership to the north of Carver Avenue. The City of Roanoke Economic Development Department worked with Shentel on the sale of this City -owned property to allow for a communications infrastructure hub within the City. The proposed development consists of a small building ( +/- 300 sf) a possible second building of similar size, a generator and other support space /equipment. The existing conditions on the property preclude that use and must be repealed or amended to allow for the use to occur in this location. Although the transitional utility distribution or collection use is allowed in the D, Downtown District, it is by special exception and would require two public processes to both remove the existing conditions and allow the use. The D, Downtown District, is also subject to design standards (e.g., building placement and facade treatment) that the applicant believes are not consistent with how it would use the site. The use is allowed by right in the 1 -1 , Light Industrial District, and a rezoning to the 1 -1 District, with the conditions as proffered, allows the use while maintaining the same types of uses allowable in both districts through a single public process. Proffered Conditions The conditions proposed for repeal on the parcel, adopted through enactment of Ordinance No. 3621 3- 01 21 03 on January 21, 2003, limit the property use to a coliseum, stadium, exhibit hall or similar facility or facilities; require between 750 and 900 on -site parking spaces, limit vehicular access to one point on Courtland Road, N.E., and one point on Carver Avenue, N.E.; require fifteen percent of the site area to be planted and maintained in particular landscaping; and require stadium field irrigation to be supplemented by a rainwater harvesting system. The conditions proposed for adoption restrict the land uses allowed on the property to those allowed in both D, Downtown District, and 1 -1 , Light Industrial District, plus the additional use of utility distribution or collection, transitional. Considerations The property is located in the northeastern corner of the intersection of 1 -581 and Orange Avenue. It is surrounded on three sides by industrial, utility, and public facility (cemetery) uses. The proposed change will allow for the development the property for a utility use in keeping with the surrounding character of the area. Surrounding Zoning and Land Use: The property and surrounding parcels form a pocket of land zoned D(c), Downtown, with conditions surrounded by other zoning districts. As previously noted, much of the surrounding property was also zoned D(c), Downtown with conditions but has already been rezoned. Compliance with the Zoning Ordinance: The purpose of the 1 -1 District is to provide for a range of wholesale, warehousing, distribution, storage, repair and service, assembly or processing, fabrication or manufacturing, accessory commercial and office uses, intensive commercial uses, and other types of uses such as flex space. The regulations of the 1 -1 District are intended to mitigate conflict between adjacent uses within the district and to protect neighboring nonindustrial districts and uses. The future development of the property is subject to dimensional and development standards of the ordinance. Zoning District Land Use North D, Downtown District Sales and service of trucks (salvage dealer and rebuilder) South ROS, Recreation and Open Space District Cemetery East D, Downtown District, with conditions Vacant West D, Downtown District _ Wireless telecommunication facility Compliance with the Zoning Ordinance: The purpose of the 1 -1 District is to provide for a range of wholesale, warehousing, distribution, storage, repair and service, assembly or processing, fabrication or manufacturing, accessory commercial and office uses, intensive commercial uses, and other types of uses such as flex space. The regulations of the 1 -1 District are intended to mitigate conflict between adjacent uses within the district and to protect neighboring nonindustrial districts and uses. The future development of the property is subject to dimensional and development standards of the ordinance. Conformitv with the Comprehensive Plan and Neiahborhood Plan Both Vision 2001 -2020 and the Williamson Road Neighborhood Plan identify the need for development of technology infrastructure within the City of Roanoke. The rezoning with conditions will allow the removal of use restrictions placed on property for a long since abandoned entertainment complex project and allow a use appropriate to the surrounding uses. Relevant Vision 2001 -2020 policies: IN P6. Technology environment and infrastructure. Roanoke will create an environment for electronic government and technology businesses through planning, development of favorable policies, and incentives for technology infrastructure. Roanoke will facilitate development of the capacity and coverage of fiber - optic, cable, and wireless communication networks. The visual impact of telecommunication facilities will be minimized by co- location and placement of towers in strategic locations. Relevant Williamson Road Neighborhood Plan Policies: Community Design Policies Commercial zoning: General commercial and light industrial zoning will be limited within the area to locations where existing land uses and scale of development reflect the purpose of those zoning districts. In areas between identified nodes /clusters, zoning should be changed to less intense uses such as light commercial or residential. Future expansions of general commercial zoning will be discouraged except where they reinforce identified nodes or strategic initiatives. Strategic Initiatives: The following sites are recommended for detailed study for design improvements or redevelopment. Strengthening these sites will create a network of special places that build on unique characteristics of the area. Roanoke Civic Center /Stadium /Amphitheater Complex Regardless of whether the stadium /amphitheater project proceeds, the Civic Center complex remains a major regional center for entertainment. As a northern extension of Downtown, it should have clear connections with the City Market area. Greenway and sidewalk systems should facilitate easy pedestrian access between facilities and to downtown. By its nature, this area will have periodic traffic stresses during events, so access, traffic management, and parking demands should be carefully considered. Surrounding land uses should be guided toward commercial uses that are both complementary and compatible. Public Comment Summa None Planning Commission Work Session (September 8. 2017 The following items were discussed in the Planning Commission Work Session and should be addressed for compliance with City policy and ordinances. • Revise the application to include "utility distribution or collection, transitional' in the list of uses to be able to have the proposed use on the site. Based on your current application, it would be best to add "b. and the following additional use allowed in the 1 -1 zoning district: i. Utility distribution or collection, transitional' The Applicant subsequently filed Amended Application No. 1 adding the additional use group. Conclusions and Recommendations: The principal consideration is whether the proposed zoning amendment is consistent with Vision 2001 -2020 and the Williamson Road Neighborhood Plan. The area was envisioned as an entertainment complex when the current zoning pattern was created. That is no longer the case and this portion of Carver Avenue houses a few, relatively small parcels between a large motor vehicle sales facility and the cemetery along Orange Avenue. This particular part of the envisioned Civic Center /Stadium /Amphitheater Complex will not serve as an area for pedestrian connection or the like due to its isolated location. As such, the proposed zoning change from D, Downtown District, with its design standards is not a concern. The proposed zoning amendment further removes limitations on the property for the specifically planned use that was abandoned. The proposed zoning amendment repeals proffered conditions on the property that are no longer relevant and place new conditions that allow for uses that are permitted in both the D and 1 -1 District. Creating a small area of 1 -1 zoning in proximity to other zoning districts /land uses is not a concern based on the small the size of the lot and use restrictions. The proposed change will allow the parcel to be used for a utility infrastructure hub in an undeveloped portion along the south side of Carver Avenue adjacent to other industrial and utility uses. The zoning ordinance will require basic screening between the utility use and the adjacent public facility (cemetery) use. Staff finds that the zoning amendment, as proposed, is consistent with these plans as it allows for an expansion of needed utility infrastructure in an area that is appropriate for such use. Planning Commission Public Hearing (October 9 2017): Mr. Robert Young, 8342 Plantation Road, stated that he owns the property across the street and that this is a good fit for this property. '� e"-)U i laa-Lt /aI )V, Kermit Hale, Chair City Planning Commission cc: Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Steven J. Talevi, Assistant City Attorney Bill Sibert, Shenandoah Cable Television, LLC Ben Crew, Balzer & Associates, Inc. 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853.173D Fax: (540) 853.1230 Filing Date: 9/13!2017 �Ragu4a `1 Q Mpol ROANOKE Crry GR ROANOKE Click Here to Print PLANNING BUILDING 8 OE Submittal Number Amended Application No. t ❑ Rezoning, Not Otherwise Listed ❑x Rezoning, Conditional ❑ Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District ❑ Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Address: Carver Avenue N.E. Official Tax No(s).: 2041816 Existing Zoning: Requested Zoning: ❑ Without Conditions Ordinance ❑X With Conditions No(s). (If ❑ Planned Unit Development applicable): ❑ Without Conditions Proposed ❑X With Conditions Land Use: E] Planned Unit Development 36213 - 012103 D, Downtown Utility Distribution or Collection, Transitional EiL I dastrlal � -- Ipm_oerty Owner Information: Name: Ciry, of Roanoke Virginia Phone Number Address: P.O. Box 1451 Roanoke, VA 24007 E -mail: vorvnam sn�m.. AMileant JMormatlon (it - dlfteranR6om oamarb, Name Shenandoah Cable Television, LLC c/o Bill Sibert 1 Phone Number: +t (sa01335 -0030 Address: 'PA. Box 459/ /500 Shentel Way Edinburg, VA 22824 E -mail: Lynnk @shen[eLnet G �S% 'r7rRG4- f�2.oF P>�MY <S_ _ •o /►ylhQlrl�eAJlyAnt IMorma({gA- (I[�pellcablel• Name. Balzer & Associates, Inc. c/o Ben Crew Phone Number: +t (soot 7n -95Bo Address: 1208 Corporate Circle Roanoke, VA 24018 1 E -mail. Bcrew @Balzercc wnw.akoor. sn�o�o r Written narrative explaining the reason for the request. r Metes and bounds description, if applicable. � r Filing fee .- - r Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. r Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item '2(c)'in Zoning Amendment Procedures, Please label as r 'development plan' if proffered. 1�9 F- Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance r Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance. Amended development or concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures, F- if applicable. F- Written proffers to be amended. See the City's Guide to Proffered Conditions. F- Copy of previously adopted Ordinance F- Amended development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. F- Copy of previously adopted Ordinance. r Amended comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the City's Zoning Ordinance. F- Copy of previously adopted Ordinance. r A Traffic Impact Study in compliance With Appendix B -2(e) of the City's Zoning Ordinance. r Cover sheet. F- Traffic impact analysis. F- Concept plan. r Proffered conditions, if applicable. F- Required fee "An electronic copy of this application and checklist can be found at www. roanokeva .govlplanningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff, ISHENTEL: ZONING AMENDMENT REQUEST NARRATIVE Tax Parcel 2041816 Shenandoah Telecommunications, LLC (contract purchaser) & Shenandoah Cable Television, I.I.0 (applicant) is requesting that the City of Roanoke rezone Tax Parcel 2041816 from D with conditions (Downtown) to 11- (Industrial) with conditions to allow for the construction of a fiber communications hub/Point of Presence (POP). The proposed amendment will repeal the existing conditions set forth by Ordinance 4 36213 - 0)2103 and provide new conditions which will restrict the land uses allowed only with in both the I -I and D zoning districts. Shenandoah Telecommunications Company'-Shentel" is a diversified telecommunication holding company that, through its operating subsidiaries, provides both regulated and unregulated telecommunications services to end -user customers and other communications providers in the southeastern United States. (Exhibit B) This proposed Shentel POP will provide for a more reliable and enhanced fiber network in the area. The addition of the hub in this location is also part of the enhancements Shentel has been hired /contracted to provide for 31 of the Roanoke City Schools buildings. The total acreage being rezoned is 0.15 acres +/ The property is currently vacant and owned by the City of Roanoke. The site is uniquely situated between the Cemetery of TRS First Baptist Church and public paper alley to the South, a developed commercial cell tower to the west, Carver Avenue public right of way to the north, and a vacant commercial parcel to the east. "Phis location will consolidate similar uses in the same area while providing a viable user for a very small commercial parcel in an existing industrial area on Carver Avenue. The attached Development Plan (Exhibit A) shows the improvements proposed for the site. The plan includes an initial installation of a 14' x 20' concrete aggregate shelter that will be placed on a concrete pad. An additional concrete pad /shelter is indicated to accommodate a potential future shelter that may be needed for expansion of the facility. The proposed shelter(s) will house the equipment that is used in regulating and boosting the fiber transmission. The installation of the shelter will be to the rear of the property while maintaining a portion of the existing vegetative buffer. A standby generator will be installed that is proposed to be fueled with natural gas which is available on Carver Avenue The standby generator is required to ensure continuous operation and redundancy. Additionally, an H -Frame will be installed for placement of the electric power meter and necessary transfer switches and disconnects. (Exhibit C) A development area, approximately 40' x 70', will be fenced with chain link fence to maintain security of the facility and a double gate will provide access from Carver Avenue" I this project is consistent with the goals and initiatives outlined in the Vision 2001 -2020 Comprehensive Plan. According to the Comprehensive Plan in Chapter 3, technology infrastructure and telecommunications systems are critical components to creating an environment for technology businesses and provide important access for the Roanoke Valley to connect to the region and beyond. The parcel is located within the Williamson Road Area Plan, as adopted by the Roanoke City Council in 2004. The proposed fiber POP will be a great benefit to the school system and provide critical fiber network access to meet today's technology demands. 'This project will allow a previously vacant and undeveloped site to be improved and provide valuable infrastructures services to the surrounding communities. 2 lra_ ROANOKE The City of Roanoke, VA Parcel Id: 2041816 Property Address: CARVER AVE NE ROANOKE, VA SUMMARY: Mailing Address: PO BOX 1451 ROANOKE, VA 24007 Neighborhood: 700 - Williamson Road South Property Class: 151- Vacant -SFR -City Legal Description: LOT 30 ELK 1 LINCOLN COURT FLOOD ZONE INFORMATION: Special Flood Hazard Area: Firm Panel: 51161CO166G Floodway: OWNERSHIP HISTORY: Zoning: CLS Property Acreage: 0.1546 Property Sq. Footage: 6736 Property Frontage: 40 Property Depth: 168.00 Sale Date Sale Amount Grantee Grantor Document Number 2002 -01 -22 $275,000.00 CITY OF ROANOKE ELLIS FRED C (Inactive) 0020001410 VIRGINIA N/A $0.00 ELLIS FRED C (Inactive) ASSESSMENTS: Valuation Date Land Value Improvement Value Total Value 2017 -01 -01 $21,600.00 $0.00 $21,600.00 2016 -01 -01 $21,600.00 $000 $21,600.00 2015 -01 -01 $21,600.00 $0.00 $21,600.00 2014 -01 -01 $21600.00 $0.00 $21,600.00 1 of 3 2041816 6121/2017 4.07:40 PM 2013 -01 -01 $21,600.00 $0.00 $21,600.00 RESIDENTIAL DWELLING DETAIL: Primary Photo: Primary Sketch: IMPROVEMENTS: 2 & 3 62112017 4 '0740 PM PROPERTY MAP: 9 0 3 of 3 6/21/2017 4 .01:40 PM PROFFERS TO BE REPEALED: 'the applicant hereby requests that the following proffered conditions enacted by Ordinance No. 36213-012103 he repealed as they pertain to the subject portion of Official Tax Number 2041816: L The property shall be used only for a coliseum, stadium, exhibit hall or similar facility or facilities; 2. Provision of on -site parking shall include no less than 750 parking spaces and shall not exceed a maximum of 900 parking spaces. There shall be no more than two points of vehicular ingress to or egress from, the property with those two points of access limited to one point on Courtland Road, NE, and one point on Carver Avenue, NE; 4. Landscaping consisting of deciduous and evergreen trees, shrubs, perennials, grasses, ground cover, and vines shall be planted and maintained on at least 15 percent of the total site area; and 5. Stadium Field irrigation shall be supplemented by rain water harvesting system which should reduce the dependence of the facility on the public water supply and reduce storm water runoff. PROFFERS TO BE ADOPTED ON ROANOKE CITY TAX PARCEL NO. 2041816 I. The property shall be used only for the following uses: The following uses which are permitted of right in both D and 1 -1 zoning districts: I. Business service establishment, not otherwise listed; ii. Financial institution; iii. Laboratory, dental, medical or optical; iv. Laboratory, testing and research; V. Office, general or professional; vi. Office, general or professional, large scale; vii. Animal hospital or veterinary clinic, no outdoor pens or runs; viii. Caterer, commercial ix. Outdoor advertising sign; X. Studio, Multimedia production facility; xi. Bakery, confectionary, or similar food production retail; xii. Dry cleaning, and laundry pick -up station; xiii. General service establishment, not otherwise listed; xiv. Internet sales establishment; xv. Motor vehicle rental establishment, without inventory on -site; xvi. Retail sales establishment, not otherwise listed; xvii. Commercial printing establishment; xviii. Workshop; xix. Amphitheater; xx. Eating establishment; xxi. Eating and drinking establishment, not abutting a residential district; xxii. Entertainment establishment, not abutting e residential district; xviii. Microbrewery or microdistillery not abutting a residential district; xxiv. Park or playground; xxv. Recreation. indoor; xxvi. Artist studio; xxv ii. Educational facilities, business school or nonindustrial trade school; xxviii. Fire, police or emergency services; xxix. Government offices or other government facility, not otherwise listed; xxx. Post office xxxi. Supply Pantry xxxii. Limousine service; xxxiii. Broadcasting studio or station; xxxiv. Utility distribution or collection, basic; xxxv. Wireless telecommunications facility, stealth and xxxvi. Accessory uses, not otherwise listed. b. The following additional use shall be allowed in the 1 -1 zoning district: 1. Utility distribution or collection, transitional; ZONING AMENDMENT: TAX PARCEL: 2041816 LOT 30 0.1543 ACRES LEGAL DESCRIPTION: BEGINNING AT A POINT ALONG THE SOUTHERLY RIGHT OF WAY OF CARVER AVENUE, N.E. AT THE NORTHEAST CORNER OF FRED O. ELLIS T.M. #2041815; THENCE WITH CARVER AVENUE, N.E. S88 °47'58 "E 40.00 FEET TO A POINT; THENCE LEAVING CARVER AVENUE, N.E. S01 °12'02 "W (PASSING AN IRON PIN FOUND AT 5.00 FEET) FOR A TOTAL DISTANCE OF 170.10 FEET TO A POINT ALONG A 10' UNDEVELOPED ALLEY; THENCE WITH SAID ALLEY N82 °54'58 "W 40.21 FEET TO A POINT ON THE EASTERLY LINE OF ELLIS; THENCE LEAVING SAID ALLEY AND WITH ELLIS N01 °12'02 "E 165.98 FEET TO THE POINT AND PLACE OF BEGINNING CONTAINING 0.1543 ACRE AND BEING LOT 30, BLOCK 1, "LINCOLN COURT" P.B. 1, PGS. 300 -301 (ROANOKE COUNTY). LOT 30 BEING LOCATED IN THE CITY OF ROANOKE, VIRGINIA. DALaP E�X-A ASHENTEL• Always connected to you Cable & Fiber Optic Network EeWbq *elh e EXHIBIT B Shentel Fiber Routes Partner Routes Planned Routes - - - -• Shentel POP Internet POP 0 Master Headend 0 Planned Shentel POP o y EeWbq *elh e EXHIBIT B Shentel Fiber Routes Partner Routes Planned Routes - - - -• Shentel POP Internet POP 0 Master Headend 0 Planned Shentel POP o t� ZONING DISTRICT MAP 0 Carver Avenue NE Official Tax Parcel: 2041816 ®Area to be Retuned Zoning AD: Alrport Day — CG: Commercial - General _ CLS: Commercial -Large Site CN: Commercial- Neighborhood - D: Downlmm I. 1 -1: Light Industrial - 1 -2: Hesyy Industrial _ IN: Institutional ® INPUD: Institutional Planned Unit Day - IPUD: Industrial Planned Unit Day MX: Mixed Use O MXPUD: Mixed Use Planned Unit Dey R -12: Res Single - Family R -3: Res Single- Family R -5: Res Single - Family R -]: Res Single - Family RA: Res- Agncultumi RM -1: Ras Mixed Density RM -2: Ras Mixed Density RMF: Res Multifamily - ROS: Recreation arM Open Space _ UF: Urban Flex Conditional Zoning N 0 100 200 Feet w E „T s RECEIVED OCT I 1 2017 CITV OF ROANOKE NV. kl. MASON, JR. PLANNING BUILDINGS DEVELOPMENT 9vr,roRNEV ASII COLWSELLOR Ai, I,Aw :3131 ELECTRIC ROAD ROANOE1], VIRGINIA 24018 MAILING Aoi) z-Is: TEr. PHONE: (.540) 344 -2017 PO BOX 21137 FACSIMILE: (540) 344 -2010 ROANOKE, VA 24018 E "MAIL: JENNIFER WILLINIS, PAR.V.EOAI, VVF\IASON 3E2LAN'OF4'I('F.C'OM • At ll,LI.AMI&302,,AitoFk9UP:.C'OII October 5, 2017 Planning Building and Development Noel C. Taylor Municipal Building 215 Church Avenue, SW Room 166 Roanoke, VA 24011 RE- Rezoning by Shenandoah Cable Television, LTC of 169 Carver Avenue Tax Map No. 2041816 Dear Sirs, Robert Young and RYT. LLC do not object to said rezoning. Rather they support the rezoning of the property which adjoins their property on Carver Avenue. Yours very truly, sv^ lI W.F. Mason, Jr. Counsel for Robert Young and RYT, LLC Adjoining Property Owners for Carver Avenue (Official Tax Map No. 2041816) TAXID MailAddress MailCity State MailZip LocalAddress LocalCity LocalZip Ownerl 2041341 210 CARVER AVE NE ROANOKE VA 24012 210CARVERAVE NE ROANOKE 24012 RYT LLC 2041703 1545 PATRICK RD NE ROANOKE VA 24012 CARVER AVE NE ROANOKE T L C PROPERTIES INC 2041815 4514 OAKLAND BLVD NW ROANOKE VA 24012 159 CARVER AVE NE ROANOKE ELLIS FRED 2041816 PO BOX 1451 ROANOKE VA 24007 CARVER AVE NE ROANOKE CITY OF ROANOKE VIRGINIA 2041817 PO BOX 1451 ROANOKE VA 24007 201 CARVER AVE NE ROANOKE 24012 CITY OF ROANOKE VIRGINIA 3020101 310 N JEFFERSON ST NW ROANOKE VA 24016 304 ORANGE AVE NE ROANOKE TRS FIRST BAPTIST CHURCH (CEMETERY) RECEIVED OCT 06 2017 CITY OF ROANOKE PLANNING BUILDING 8 DEVELOPMENT CI I Y Or ROANOKF - PDV Atin D..ue Payne 215 CHURCH AVF ROOM 166 POANOKF VA24911 The Roanoke Times R .... kc,Virginia Affidavit of Publication Account Number 6011439 Data October 03, 2017 Date Let,., Descriplinn Ad Sim Tteul Cnsl 10/03/2017 Legal Notices PUBLIC HEARING NOTICE Any public heanngs advenised b, 1 x 131 L 1 264.72 Publisher of the Roanoke Times 1, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE A was published in said newspapers on the following dates: 09/26.1010312017 The First insertion being given ... 1)91261201] Newspaper reference: ":2000051:6:75:4 ng Representative Sworn to and subscribed before me this Tuesday, October 3, 2017 4otary Pit c NOTARY State of Virginia = /.' PUBUC'.'9 City /County of Roanoke = * ; REG. #332964 M1ry COMA ^.ISSIOIJ My Commission expires E /�':J�II�Ry /S' : 2 JE /..:''..P�: THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE at1 1 11 1 I Wrv: Il IL+ It 11 il in 111 L Clmmbrp ImnW IWOt IW I m 45 U. hu,I M1luniem BuiIIIIin )li l Mrtbs 11px1we. u- 11i,,. in I I Ilin IrrLUm well 1 aln nu of , n.10 ,. 1, it 161, 2u acorn n...,,. 5 Y+ Foanuku Vi�olnn rxe city at quanoFe PIP nnmq d—P- lon ,It hnlJ Vdw, headn9 r 111mm:: e. 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Manx” r PI I b,anw� 1y „,br1 r, 'It nn ✓101ipele nt nll h,BUn9, ;:limo mI III Oly U„rkt 131Wi m,pit a IL' It 11 line 11a15 pit Li lhr v0uoWeUM1P.ltlnos. 9leybmlip M V;wn PynWnli 0lplC t q oerh ,e Glr JI I'll at III, I nl Lm in o ✓ wo- mtle pnenc h„al I p Ober it con, a P.pu p 1, I a; I;, n,a1ph,I y bn 1, In' 1, I; �. n.ppha unn.. t 1 _1;” In I I ✓ I I II. It I Ili ,LUa 1 0 v vtAVUro. 5f_ b—P, 01, pial 1— 11 50 IN 1311 111 ,,IIP 5, Fm,(ICnba l $in91p may D, ;It, 1. le. IIII Pu, o t511Inr 3,2]L. zo,1 Cnticnt: nxI pl1 nFRaII) t lI, ne. amrmlu,Lm a :.mi a +,.r no -wiLly nna5 n.. t. aaeo�a� PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in the Planning, Building, & Development office, first floor, Room 166, 215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold public hearings on October 9, 2017, at 1:30 p.m., or as soon as the matters may be heard, to consider these applications: Application by Shenandoah Cable Television, LLC, to rezone property, repeal existing conditions proffered as part of a previous rezoning, and add new conditions on the property at 169 Carver Avenue, N.E., bearing Official Tax Map No. 2041816. The application is to rezone the property from D, Downtown District, with conditions, to 1 -1, Light Industrial District, with conditions. The conditions for repeal, placed on the property through the adoption of Ordinance No. 36213- 012103 on January 21, 2003, limit the property use to a coliseum, stadium, exhibit hall or similar facility or facilities; require between 750 and 900 on -site parking spaces; limit vehicular access to one point on Cotutland Road, N.E., and one point on Carver Avenue, N.E.; require fifteen percent of the site area to be planted and maintained in particular landscaping; and require stadium field irrigation to be supplemented by a rainwater harvesting system. The land use classes permitted in the I -1 District include commercial; industrial; warehousing and distribution; assembly and entertainment; public, institutional and community facilities; transportation; utility; agricultural; and accessory; with no maximum density specified and a maximum floor area ratio of 2.0. The comprehensive plan designates the property for large scale commercial use, but does not specify density. The proposed use of the property is utility distribution or collection, transitional. Application by Roanoke City Public Schools to amend the Planned Unit Development Plan ( "Plan') for property located at 1525 Salem Avenue, S.W., bearing Official Tax Map No. 1210320, previously zoned to INPUD, Institutional Planned Unit Development District, during the comprehensive rezoning by the adoption of Ordinance 37269 - 120505, on December 5, 2005. The amendments to the Plan include the addition of a 5,400 sq. ft. +/- gymnasium at Hurt Park Elementary School with particular landscaping. The land use categories permitted in the INPUD District include residential; accommodations and group living; commercial; assembly and entemunment; public. insiiwtionu( and community facilities; transportation; utility; ngricultural; and accessory; with a maximum density of one dwelling unit per 1,800 square feet of lot area. The comprehensive plan designates the property for open space /recreation use, but does not specify density. The proposed use of the property remains educational facilities, elementary/middle/secondary. Donna M. Payne, Acting Secretary, City Planning Commission a.1 S'I'EPIIANIE M. MOON REYNOLDS, MM(' ('it, (')erk Ben Crew Balzer & Associates, Inc. 1208 Corporate Circle Roanoke, Virginia 24018 Dear Mr. Crew: CITY OF ROANOKE OFFICE OF TIIE CITY CLERK 215 (11 Avenue, S. W., Room 450 Roanoke, Virginia 24011 -1536 Tel JAHRIC: (5411)853 -2541 NO: (540)853.1145 F ?mail: rierk(mrunnokeva.eov September 28, 2017 CECELIA N. MCCOY Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, October 9, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of Shenandoah Cable Television, LLC, to rezone property, repeal existing conditions proffered as part of a previous rezoning, and add new conditions on the property at 169 Carver Avenue, N. E., bearing Official Tax Map No. 2041816, from D, Downtown District to Light Industrial District, with conditions. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, October 16, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www roanokeva oov, under "Roanoke Planning Commission News ", following its meeting on October 9. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Stephanie M. Moon Reynld5, trq' Enclosure City Clerk S'I'EPINNIE M. MOON REYNOLDS, MMC City Clerk RYT, LLC T L C Properties, Inc, Fred C. Ellis Ladies and Gentlemen: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 953 -2541 Eux: (540) 953 -1145 E. -nndl: d,Epa:roun. kevu.yov CECELIA E. MCCOY Deputy City Clerk September 28, 2017 CECELIA T. WEDB, CMC NA,mit Deputy City Clerk City of Roanoke First Baptist Church — Trustees A public hearing has been advertised to be heard by the City Planning Commission on Monday, October 9, 2017 at 1:30 p.m., in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of Shenandoah Cable Television, LLC, to rezone property, repeal existing conditions proffered as part of a previous rezoning, and add new conditions on the property at 169 Carver Avenue, N. E., bearing Official Tax Map No. 2041816, from D, Downtown District to Light Industrial District, with conditions. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, October 16, 2017 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva aov, under "Roanoke Planning Commission News', following its meeting on October 9. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, y,. Stephanie M. Moon Rey tds, Mitl11 /E/ City Clerk Enclosure s Fs >o, CITY OF ROANOKE � CITY COUNCIL 215 Church Avenue, S.W. Noel C Taylor Municipal Bonding, Suite 456 ��ruoret %/ Roanoke, Virginia 240 [1-1536 Telephone: (540) 853 -2541 SHERMAN P. LEA, SR. Fax: (540) 853 -1145 Council Members Mayor Email: clerk Nroanokeva.gov William D. Bestpltch Michelle L. Dykstra Raphael E. 'Ray° Ferris John A. Garland Anita J. Price October 16, 2017 David B. Trinkle The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Price and Members of Council: We jointly sponsor a request of the Roanoke Valley Chapter of the Citizens' Climate Lobby, to present information with regard to issues related to climate change. Sincerely, � Berman P. Lea, Sr? Mayor Raphael E. Ferris Council Member SPL /REF:ctw 6.1. (L 46MO - The Best Solution to Climate Change Citizens' Climate Lobby Who Are We? • Grassroots • International O rg • Non - Partisan • Foundation of _.,1111__ .are" Science Is Conclusive • 97% of Climate 150 Scientists o N • 95% of Economists E _ 100 • The Pentagon v o j V • Local, Regional, v 50 LO National and a International Consensus 0 2000 2050 2100 March 2017, Climote5coreboard.org Estimated 2100 temperature: 4.2 °C I 7.6'F 3.4 °C 16.1*F 1.9 °C 3.4•F 1.5 °C 2.e °F The Challenges of Pricing Carbon Gregory Mankiw, Harvard Professor & Economic Advisor to G.W. Bush "... tax those things we would like to have less of • Increased Prices for Consumers • Corporations Can Move Overseas • Impact on Job Growth • Increase Size of Government The Best Solution: Carbon Fee & Dividend Oil, Gas, and Coal Fossil Fuel Companies At Extraction Point Pay $15 /ton US Treasury Department 100% Net Fees US Households Impact of CFD Nationwide Study 0,000 by Regional Economic 5� I) N C i.000 E 2.000 N rR AO EMI o ,,x ........... moo=- ~. °nn °nnv °vg..Ni�4uu «�WWairoo :°.:°. �:°.:: °.: :°.�:°..�°:.°:.°:.°:.°.'ti°.:.m. Regional Economic Modeling, REMI: Household Refunds Increase Monthly Dividend by Family S45o a 5400 • $288/mo in wA S3 yC5 0 u3rNS300 2025 $2j0 • 53 -66% L C N $200 2.w 3 r S150 Benefit a; $, °° • Encourages SSo 1 I Carbon ^r 10 t Or a, 0 N n R Ir IL N x 0, O .. C ,.. .. N .N N N N 0 N N N C7 `h ;� 0 0: Footprint N N N N N N N y N N N N N N N N N N Reduction REMI: Real Disposable Personal Income By Region $70,000 $60,000 4 $50.000 a $40.000 a $30,000 w $20.000 C $10,000 $0 -$1 0,000 —NE MA —ENC —WNC —SA —ESC 1MR161 fu f�Y 1 in h OC as O N M C in �O t, pp Os O N M T PAC N N N N N N N N N N M M M M M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CI CI CI Cl CJ N N N CI N N N N N N N N N N N N REMI: Job Growth 3,(N)(I 2,500 >a l '2.100 L 54 o L;,lul Cm I,INIII 7 N N :.1 � � � i 2.1 Million Jobs in 10 Years Most South Atlantic Jobs Added in Ambulatory Health Services, Retail Trade, and Construction RE-MI: Report Summary • 2.1 Million More Jobs • Reduces Carbon Dioxide . Increases Household Incomes • $1.375 Trillion More GDP Climate Action Endorsements • George P. Shultz • Christine Todd Whitman • Howard Baker • Climate Solutions Caucus of 60 • Exxon Mobil • American Medical Association • 77 Municipalities Our Ask Join the Growing Movement in Support of CFD with a Public Resolution!