HomeMy WebLinkAboutMins 01/02/18 - 02/19/19135
ROANOKE CITY COUNCIL - REGULAR SESSION
January 2, 2018
10:00 a.m.
The Council of the City of Roanoke met in regular session on Tuesday, January 2,
2018, at 10:00 a.m., instead of 9:00 a.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to. Resolution No. 40879- 070317
adopted by the Council on Monday, July 3, 2017.
PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra (arrived
late), Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle, and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
ITEMS FOR ACTION:
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council, pursuant
to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Council Member Ferris and adopted
by the following vote:
Lea -6.
AYES: Council Members Bestpitch, Ferris, Garland, Price, Trinkle, and Mayor
NAYS: None -0.
(Council Member Dykstra was not present when vote was recorded.)
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DISPOSITION OF A PORTION OF CITY -OWNED PROPERTY LOCATED AT 0
NORFOLK AVENUE, S. E., AND A PORTION OF CITY -OWNED PROPERTY LOCATED
AT 26 SALEM AVENUE, S. E.: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss the disposition of a portion of City -owned
property located at 0 Norfolk Avenue, S. E., and a portion of City -Owned property located
at 26 Salem Avenue, S. E., where discussion in an open meeting would adversely affect
the negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was not present when voted was recorded.)
DISPOSITION OF A PORTION OF CITY -OWNED PROPERTY LOCATED AT 502
19TH STREET, S. E.: A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss the disposition of a portion of City -owned property
located at 502 191h Street, S. E., where discussion in an open meeting would adversely
affect the negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3),
Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Ferris and
adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was not present when voted was recorded.)
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DISPOSITION OF A PORTION OF CITY -OWNED PROPERTY LOCATED AT
3137 PRESTON AVENUE, N. W.: A communication from the City Manager requesting
that Council convene in a Closed Meeting to discuss the disposition of a portion of
City -owned property located at 3137 Preston Avenue, N. W., where discussion in an
open meeting would adversely affect the negotiating strategy of the public body,
pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Bestpitch
and adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was not present when voted was recorded.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE,
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Dumpsters in the Riaht of Way
Mark Jamison, Manager of Transportation, gave an update on dumpsters located
in the City's right of way, highlighting the following items:
• Background
• Current Situation
• Benchmarking
• Suggested Model
• "Downtown"
• Next steps
(For full text, see copy of presentation on file in the City Clerk's Office.)
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During discussion of the matter, concerns were raised about dumpsters /storage
containers being located in close proximity of restaurants and retail businesses and its
aesthetics on outdoor dining.
As discussion ensued regarding the City's implementation for removal of
dumpsters in a timely manner, Council Member Dykstra entered the meeting
(10:23 a.m.)
Following comprehensive discussion, Council concurred with the proposed
recommendation of the Administration and the Mayor advised that the briefing would be
received and filed.
General Reassessment Briefing — FY2019
Susan Lower, Director of Real Estate Valuation, and Amelia C. Merchant,
Director of Finance, gave an annual overview of general reassessment for FY2019,
highlighting the following items:
• FY2019 Real Estate Assessment Projections
• Assessment History by Fiscal Year
• New Construction History by Fiscal Year
• History of Residential Sales and Foreclosures
• Median Residential Sales Price 2008 to 2017
• In Summary
• Appealing an Assessment
• Tax Relief Programs
• Real Estate Fiscal Impact
• Questions & Comments
• Appendix
• Timeline of Assessment Process
• History of Roanoke's Projected Assessment Change
• Tax Relief and Abatement Programs
• History of Sales Ratio
• Council Budget Planning Work Sessions — Preliminary Schedule
(For full text, see copy of presentation on file in the City Clerk's Office.)
Following the update by Ms. Lower and Ms. Merchant, the City Attorney called
attention to a matter relating to real estate and real estate taxation, noting that some
citizens had prepaid their real estate taxes by about $140,000.00 through the end of
calendar year 2017; that there have been some discussion as to whether localities may
grant refunds due to overpayment of taxes relating to a recent IRS rule. In conclusion,
he stated that the matter was still ongoing and would advise the Council of his findings.
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Following remarks by the City Attorney and Council Member Bestpitch's
comments regarding the briefing, Mayor Lea advised that the briefing would be received
and filed.
Budget/Financial Planning Work Session FY 19
Amelia C. Merchant, Director of Finance, briefed the Council on the development
of the FY 2018 — 2019 budget process.
(See presentation on file in the City Clerk's Office.)
Ms. Merchant highlighted the following:
• FY18 General Fund Overview
The Director of Finance advised that actual revenue needed to grow about 1.5
percent in Fiscal Year 2018 to meet where the budget landed in Fiscal Year 2017; and
added that local taxes were currently 2.8 percent ahead of 2017 through November,
only 1 percent or $600,000.00 above budget, with respect to local taxes dropping each
month.
• Sales Tax Revenue Through October
• Meals Tax Revenue Through October
• Lodging Tax Revenue Through November
In terms of local taxes, Ms. Merchant pointed out that Sales Tax continued to
perform adequately compared to the Fiscal Year 2018 adopted budget and was 1.4
percent over where it was in Fiscal Year 2017; Meals Tax continued to perform
adequately with respect to the Fiscal Year 2018 Budget and was 1.2 percent ahead of
budget for 2018; and Lodging Tax performed well compared to budget being 9.1
percent ahead of Fiscal Year 2017 and has remained'steady due to activity that was not
expected to be replicated in 2019.
• Personnel (Salary/Benefit) Lapse Through November
• Worker Compensation through November
Ms. Merchant indicated that in the category of worker compensation, it was
tracking ahead of the last Fiscal Year at about $700,000.00 over budget.
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• Public Safety Overtime Through November
In terms of public safety overtime, Ms. Merchant explained that it was
$300,000.00 ahead of target or about 86 percent above expected at this point of the
Fiscal Year; and reminded the Council that as adopted in the Fiscal Year 2018 Budget,
one ambulance was taken out of service, and there were higher expenses in the
Sheriffs area due to inmate transport as required by the Sheriffs Office.
• Children's Services Act (CSA) through November
Ms. Merchant advised that the Children's Services Act was being monitored
closely because it was 10 percent ahead of expected in the Fiscal Year and with 207
children in foster care, the expenses will continue to increase.
R. Brian Townsend, Assistant City Manager for Community Development,
reminded the Council that action was taken at the end of last fiscal year to adjust the
budget to increase the compensation of real estate from the State purpose; and it was
about $1 million over budget last fiscal year for the Children's Services Act whereby 73
percent was reimbursed by the Commonwealth; and if the expenses continued to move
forward, it could be a local issue of about $500,000.00 in Fiscal Year 2018. —.
Vice -Mayor Price asked what the contributing factors were and how the current
number of children in foster care compared with years past; whereupon, Mr. Townsend
advised that five to seven years ago, the average was about 200 children in foster care
and over the past year, there had been an increase in children being placed in foster
care as well as additional services needed, such as drug problems at infancy. He added
that the average length of time a child spends in foster care is 18 months unless the
child remains in the system until 18 years of age or attend college. He concluded that
Council would be provided further information that would give a good indication of the
root causes.
• Residential Juvenile Detention through November
Ms. Merchant continued with the presentation stating that residential juvenile
detention was actually at 18.5 percent below the target point in the Fiscal Year.
• Solid Waste Tipping Fees through November
• Fleet Parts through October
• Neighborhood Infrastructure and Arts Endowment
• Estimated Local Tax Revenue Fiscal Year 2019
ME
Ms. Merchant reviewed the revenue projections for 2019, noting a 2.3 percent
local taxes increase or about $2.5 million total gross.
Council Member Bestpitch asked if the projections included the stormwater or
solid waste fees that would begin to be collected in January 2018; whereupon,
Ms. Merchant replied that those fees were not included, but would be reported next
month with the expense part of the budget.
• Dates to Watch for Refinement of Local Tax Estimates (update)
• Preliminary FY 2018 -2019 Cost Increases
Ms. Merchant reviewed the pertinent dates and explained that non - discretionary
cost increases were about $250,000.00, a projection of what medical costs will be
beginning in December 2018 and next fiscal year anticipating a 10 percent cost
increase in medical premiums. She pointed out that the $250,000.00 reserve was an
amount used in the budget process to assist in increasing the budget that is set aside
for Undesignated Fund Balance and Risk Reserves depending on the need at the end
of the fiscal year; and $250,000.00 for Debt Service specifically needed for the current
CIP for the five years, and any additional debt.
• Priority Discussion
• Next Steps
Extensive discussion ensued with regard to the seven priorities and following
several comments by the Members of Council, the City Manager advised that one of the
new budget exercises was to identify tiers of the different services in terms of need and
mandates by law or by adopted ordinance for prioritization.
Ms. Merchant concluded that information would be presented again at the
February 5 Council Meeting which will include data on the full price of government,
budget offers, capital planning and five year model updates.
• Update on the DMV services
Pursuant to request of the Mayor, the Treasurer commented that DMV Selected
services offered by the Treasurer's Office were successful since the City provides the
service to the citizens in the surrounding jurisdictions; and spoke briefly about the
implementation of a new DMV program called Real ID to be offered by October 2019, a
service whereby citizens will have access to their photo identifications.
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With regard to previous commitments by the City Attorney about the collection of
Pre -paid Real Estate Taxes by property owners, the Treasurer advised that she has no
place to post the funds and the funds were currently being held in a surplus account.
She pointed out that some property owners have paid their first installment taxes due by
October 5, 2018, and the second installment by April 5, 2019, were requesting refunds
after learning that said funds would no longer be claimed on their income taxes. In
conclusion, she reiterated that the matter was being reviewed by the City Attorney's
Office.
Mayor Lea thanked Ms. Powers for the update and Ms. Merchant for the
informative presentation and advised that the budget briefing would be received and
filed.
At 12:11 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451; and thereafter to be
reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra,
Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle, and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Barbara C. Thomas, Pastor,
Spirit of Life International Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
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PRESENTATIONS AND ACKNOWLEDGEMENTS:
RECOGNITION OF EXECUTIVE DIRECTOR OF THE VIRGINIA MUSEUM OF
TRANSPORTATION: Mayor Lea recognized Beverly T. Fitzpatrick, Jr., former Member
of City Council, upon his retirement as Executive Director of the Virginia Museum of
Transportation. Following accolades by the Council, the Mayor presented
Mr. Fitzpatrick with a City gift.
RECOGNITION OF CITY EMPLOYEES WITH 30, 35, 40 AND 45 YEARS OF
SERVICE: Mayor Lea presented and recognized City employees with 30, 35, 40 and
45 years of service. Following presentation, the Mayor announced that the Annual
Service Awards Breakfast in recognition of City employees with certain years of service
would be held on Wednesday, January 17 at 7:30 a.m., at the Holiday Inn — Valley
View.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion is desired, the
item would be removed from the Consent Agenda and considered separately.
MINUTES: Minutes of the regular meeting of City Council held on Monday,
December 18, 2017, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reading of the minutes be dispensed
with and approved as recorded. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
WESTERN VIRGINIA WATER AUTHORITY: A communication from the City
Clerk advising of the resignation of Wayne F. Bowers as the City Appointee of the
Western Virginia Water Authority, effective January 31, 2018, was before the Council.
(See communication on file in the City Clerk's Office.)
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Council Member Bestpitch moved that the resignation be accepted with regret
and the communication be received and filed. The motion was seconded by Council
Member Dykstra and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE - WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY
AUTHORITY -HUMAN SERVICES ADVISORY BOARD - ROANOKE ARTS
COMMISSION: Reports of qualification of the following individuals were before the
Council:
Robert S. Cowell, Jr., as the Roanoke Citizen Appointee of the Western
Virginia Regional Industrial Facility Authority to fill the unexpired term of
Wayne Bowers ending February 4, 2020;
Jash Bansal as a member of the Human Services Advisory Board to fill
the unexpired term of office of Cheri Hartman ending November 30, 2020;
and
Jeremy W. Butterfield as a member of the Roanoke Arts Commission for a
three -year term of office ending June 30, 2019.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reports of qualification be received
and filed. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
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CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
ADDENDUM TO THE PROCUREMENT MANUAL ESTABLISHING A MAXIMUM
INDIRECT COST RATE: The Mayor called attention to a revised City Manager written
communication and measure to affirm the Addendum to the Procurement Manual
Establishing a Maximum Indirect Cost Rate from 22% to 20 %.
(For full text, see revised communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution, as amended:
( #41028- 010218) A RESOLUTION affirming a new Administrative Procedure that
provides guidelines for expenditures related to indirect costs for research performed
through executed agreements between the City of Roanoke and institutions of higher
education.
(For full text of resolution, see Resolution Book No. 79, page 432.)
Council Member Ferris moved the adoption of Resolution No. 41028 - 010218, as
amended. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments
Guns 'N Hoses Hockey Game
• January 20, in the Berglund Center Coliseum
• This is an annual charity ice hockey tournament to benefit the Muscular
Dystrophy Association, the official charity of the International Association of
Firefighters.
• Local Roanoke -area firefighters (the "Hoses ") take on a team of local
Roanoke -area police officers and law enforcement personnel (the "Guns ").
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• During the last 15 years, Roanoke's Guns and Hoses has raised more
$300,000 for the MDA, and more than 66,000 people have attended the
games, including three consecutive sellouts the last three years.
This year, Berglund Center will also host other ice hockey teams including:
• Rail Yard Dawgs
• Virginia Tech
• Radford College
• Roanoke College
• Valley Youth Hockey Association
• Roanoke Valley Adult Hockey Association
Don't forget, public ice skating opportunities are available at Berglund Center.
• More information is available at www.thebeEglundcenter.com
Downtown Roanoke Restaurant Week
• From January 19 to January 28, Downtown Roanoke Inc. is promoting a
special week to highlight our downtown restaurants.
• This is a great opportunity for residents and visitors to come downtown and
experience some of the outstanding cuisine our city has to offer.
• Thanks to the sponsorship of First Home Care, DRI will be giving away $500
worth of Downtown Roanoke Gift Cards during the week.
• More information is available at www.downtownroanoke.org..
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
CITY'S DISCRIMINATION AND SEXUAL HARRASSMENT POLICY: City
Administration encouraged to be proactive when dealing with any type of discrimination;
and to review its policy regarding discrimination and harassment, and to educate City
employees that the City will maintain a working environment free from sexual
harassment and harassment based on gender, sexual orientation, race, national origin,
age, disability or religion.
MAYOR'S SECOND ANNUAL BUSINESS SUMIMIT: Mayor Sherman Lea's
Second Annual Business Summit to be held on Tuesday, January 9, 2018, at the
Roanoke CoLab, 1327 Grandin Road, S. W., from 9:00 a.m. to 12:00 Noon.
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VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Bestpitch moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
BOARD OF ZONING APPEALS: The Mayor called attention to the expiration of
the three -year term of office of Frederick W. Bromm as a member of the Board of
Zoning Appeals ending December 31, 2017; whereupon, he opened the floor for
nominations.
Council Member Bestpitch placed in nomination the name of Valeria Alphin.
There being no further nominations, Ms. Alphin was appointed to replace
Mr. Bromm as a member of the Board of Zoning Appeals for a term of office of three
years, commencing January 1, 2018 and ending December 31, 2020, by the following
vote:
FOR MS. ALPHIN: Council Members Bestpitch, Dykstra, Ferris, Garland, Price,
Trinkle, and Mayor Lea -7.
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: The Mayor
called attention to the expiration of the four -year term of office of Gilbert E. Butler, Jr., as
a Commissioner of the Roanoke Redevelopment and Housing Authority ended
August 31, 2017. Inasmuch as Mr. Butler having served three consecutive four -year
terms of office, he was not eligible for reappointment; whereupon, Mayor Lea opened
the floor for nominations.
Council Member Bestpitch placed in nomination the name of Drew Kepley.
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There being no further nominations, Mr. Kepley was appointed to replace
Mr. Butler as Commissioner of the Roanoke Redevelopment and Housing Authority for
a term of office ending August 31, 2021, by the following vote:
FOR MR. KEPLEY: Council Members Bestpitch, Dykstra, Ferris, Garland, Price,
Trinkle, and Mayor Lea -7.
YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to the
expiration of the three -year term of office of Diane M. Casola as a (Citizen at Large)
member of the Youth Services Citizen Board ended June 30, 2017; whereupon, he
opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Robyn Mitchell.
There being no further nominations, Ms. Mitchell was appointed to replace Ms.
Casola as a (Citizen at Large) member of the Youth Services Citizen Board for a term of
office ending June 30, 2020, by the following vote:
FOR MS. MITCHELL: Council Members Bestpitch, Dykstra, Ferris, Garland,
Price, Trinkle, and Mayor Lea -7,
FAIR HOUSING BOARD: The Mayor called attention to the upcoming expiration
of the three -year terms of office of Dennis B. Light and Charlotte H. Davis as members
of the Fair Housing Board ending March 31, 2018; whereupon, he opened the floor for
nominations.
Council Member Bestpitch placed in nomination the names of Dennis B. Light
and Charlotte H. Davis.
There being no further nominations, Mr. Light and Ms. Davis were reappointed as
members of the Fair Housing Board for terms of three - years, each, ending March 31,
2021, by the following vote:
FOR MR. LIGHT AND MS. DAVIS: Council Members Bestpitch, Dykstra, Ferris,
Garland, Price, Trinkle, and Mayor Lea -7.
PARKS AND RECREATION ADVISORY BOARD: The Mayor called attention to
the upcoming expiration of the three -year terms of office of Troy Rech, Jerome
Stephens, and Joshua Dietz as members of the Parks and Recreation Advisory Board
ending March 31, 2018; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of Troy Rech, Jerome
Stephens, and Joshua Dietz.
There being no further nominations, Messrs. Rech, Stephens, and Dietz were
reappointed as members of the Parks and Recreation Advisory Board for terms of office
of four years, each, ending March 31, 2021, by the following vote:
FOR MESSRS. RECH, STEPHENS, and DIETZ: Council Members Bestpitch,
Dykstra, Ferris, Garland, Price, Trinkle, and Mayor Lea -7.
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 2:43 p.m.
APPROVED
ATTEST: c
Stephanie M. Moon RaynE M Sherman P. Lea, Sr.
City Clerk Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
January 16, 2018
2:00 p.m.
The Council of the City of Roanoke met in regular session on Tuesday, January 16,
2018, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P.
Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979),
as amended, and pursuant to Resolution No. 40879- 070317 adopted by the Council on
Monday, July 3, 2017.
PRESENT: Council Members Michelle L. Dykstra, Raphael E. Ferris, John A.
Garland, Anita J. Price, David B. Trinkle, William D. Bestpitch and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0,
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk,
The Invocation was delivered by The Reverend T. G. Ayers, Pastor, Community
Advent Christian Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council and quoted biblical scriptures as they pertain to City operations.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if discussion is desired, the item
would be removed from the Consent Agenda and considered separately.
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MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the
regular meeting of City Council held on Tuesday, January 2, 2018, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) OF THE WESTERN
VIRGINIA WATER AUTHORITY FOR FISCAL YEAR 2017: A report of the
Comprehensive Annual Financial Report (CAFR) of the Western Virginia Water Authority
for Fiscal Year 2017, was before the Council.
(See copy of Financial Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Financial Report be received and filed. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0
OATHS OF OFFICE - ROANOKE PUBLIC LIBRARY BOARD: Report of
qualification of Erin B. Ashwell as a member of the Roanoke Public Library Board for a
three -year term of office ending June 30, 2020, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the report of qualification be received and filed.
The motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
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- -w
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE,
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
Capital Improvement Program Project Update
Sherman M. Stovall, Assistant City Manager for Operations, updated the Council
on the Capital Improvement Plan and projects.
(See presentation on file in the City Clerk's Office.)
Mr. Stovall highlighted the following:
• Capital Improvement Program Project Update
• E -911 Center
Mr. Stovall advised that the E -911 Center Project was a joint venture of the City of
Roanoke and the Virginia Utility Protection Service, the plan was at 35 percent completion
and the City's portion of the total project budget was approximately $9.25 million.
• Library Master Plan
• Fire Facility Master Plan — Station 7
He advised that the current building was constructed in 1922 as a two -story
structure with approximately 4,500 square feet and several building challenges including
an apparatus bay that cannot accommodate the fire equipment nor male and female
firefighters and the building systems were nearing the end of their useful life.
He continued stating that the concept for the new station was a two -story building
with approximately 14,613 square feet, consisting of three apparatus bays that would
house the current fire equipment and a project budget of $5.4 million sufficient to address
building on the site based on the current concept plan.
153
• Fire -EMS Station 7 — Current Site Plan
• Fire -EMS Station 7 — Proposed Site Plan
• Parks and Recreation Master Plan — Greenways
Mr. Stovall explained that the Bridge the Gap Project Phase I was currently under
construction with anticipated completion late summer of 2018. He pointed out that the
budget for both phases of the project totaled $11.5 million and the project would require
additional funding of about $3 million after allocation of funding from under budget
projects.
He further explained that the Tinker Creek Greenway expansion project was
budgeted at $6 million, but would also require additional funding of approximately $2.5
million with completion in February 2021 to coincide with the opening of the brewery at
Roanoke Centre for Industry and Technology. He noted that FY 2018 and FY 2019
project funding had been reserved to address the additional funding needs for the Bridge
the Gap and Tinker Creek Greenway Projects.
• Parks and Recreation Master Plan
• Stormwater Projects
Mr. Stovall pointed outthat several stormwater projects had been completed, many
projects were either under design or design was completed for right -of -way acquisition
with a total anticipated expenditure of $6.3 million.
• Bridge Program
He reminded the Council that the Franklin Road Bridge replacement had a total
budget of $15.2 million, was 50 percent complete and on schedule to be competed in
January of 2019.
• Bridge Program — Wasena /Main Street
Mr. Stovall advised that the Council was briefed on the potential design elements
of the Main Street Bridge Project in December2016, a contract fordesign and engineering
for the replacement of structure had been negotiated with construction anticipated to
begin in Fiscal Year 2021 with a total budget of $24 million.
He provided background information stating that the structure was almost 80 years
old having been constructed in 1938 and was considered in poor condition. He mentioned
that the new structure, designed for service life of 75 years, would include construction of
a new bridge, superstructure, abutments and piers with a closure of approximately two
and a half years.
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-•
Council Member Ferris inquired if the reuse of the current piers reduced the service
life by 35 years and if the superstructure design would outlive the structure; whereupon,
Mr. Stovall replied in the affirmative.
Council Member Ferris further questioned the costs of replacement of the structure
in 35 years using today's dollars.
Luke Pugh, City Engineer, explained that if the current elements of the structure
were recycled and not replaced, in 35 years it would require total replacement of the entire
structure.
Council Member Bestpitch questioned the duration of the project; whereupon,
Mr. Pugh advised that there was a pretty good coordination effort with the railroad as one
of the main stakeholders and with the size of the bridge being longer and wider it would
take longer to dismantle to avoid disruption of the railroad tracks beneath the bridge.
At this point, Council Member Garland noted that he has an interest in a limited
liability company that owns three parcels south of the Wasena Bridge and read the
following declaration into the record:
1, John A. Garland, make the following declaration regarding the briefing at
Item 7.a. in the January 16, 2018 City Council Agenda for the 2:00 p.m.
session of City Council. The briefing involves an update on the City's Capital
Improvement Program Project ( "CIP Project") to be presented by City staff.
I am a member of Main Street Village Center, LLC, a Virginia limited liability
company (the "Company "). The Company is the owner of three parcels of
real property, situated at 1107, 1109 and 1114 Main Street S. W., bearing
Official Tax Map Nos. 1222221, 1222220, and 1130108, respectively
(collectively, the "Company Properties'). The Company Properties are
located south of the Wasena Bridge. Replacement of the Wasena Bridge is
a capital improvement project (the "Wasena Project") that will be a part of
the briefing today. The Company Properties, along with many other
properties in the area of the Wasena Bridge may be affected by the Wasena
Project. Under Sections 2.2 -3114 (B)(1) and (3) of the Code of Virginia, the
Company is one of many property owners that may be affected by the
Wasena Project. I believe that I can act fairly, objectively, and in the public
interest in the discussion of the CIP Project, generally, and the Wasena
Project, specifically. Based on the foregoing, I intend participate in the
discussions involving the CIP Program. In the event that the circumstances
on which I make this decision change, I will determine at such time whether
a conflict of interest, or the appearance of a conflict of interest, exists and ..,
take appropriate action at that time. I make this declaration in compliance
with the requirements of Section 2.2 -3314 (H).
155
S /John A. Garland
Council Member"
(See copy of declaration on file in the City Clerk's Office.)
As discussion ensued, Council Member Garland read a portion of a prepared
statement with regard to the Wasena Bridge and Grandin Road Fire Station Projects.
(See copy of statement on file in the City Clerk's Office.)
Following extensive dialogue with regard to the Fire Station No. 7 Project,
Mr. Stovall indicated that staff would follow the direction of the Council and if the project
was to be adapted the contract would have to be renegotiated. The City Manager added
that the contract was not signed, but additional costs would be incurred to adapt it.
Council Member Garland offered a motion to include in the architect's scope of
work a schematic design that incorporated the oldest portion of existing fire station into a
new addition and compare the feasibility of that to a total new build.
Due to the lack of a second, the motion failed.
Since his motion failed, Council Member Garland continued his remarks as noted
in his prepared statement with regard to the Wasena Bridge Project.
Following extensive dialogue with regard to the Wasena /Main Street Bridge
Project, the City Manager advised that options would be reviewed to decrease the length
of time for closure of the bridge.
Further dialogue ensued on the bridge project; whereupon, the City Manager
commented that the contract had been negotiated based on the previous direction of
Council for the adoption of the budget and the CIP; consultants have been retained and
the scope negotiated and if there was to be no change in the scope discussed, then they
could proceed with the current contract.
• Street Improvement Projects
Mr. Stovall continued the presentation advising that the King Street at Orange
Avenue Improvement Project was substantially complete, the 10th Street Project segment
two was currently under construction and expected for completion in spring or summer of
2018, and with respect to the Colonial Avenue Improvement Project the lowest bid for the
project was within the budget of $7.7 million, but the contract awarded was for $10 million
to begin in spring of 2018.
156
• Revenue System
Mr. Stovall concluded the presentation stating that with regard to the revenue
system, the City of Charlottesville was selected to facilitate a cooperative procurement;
the system had been identified as well as the specific hardware needs of the Department
of Technology, City Treasurer and Commissioner of the Revenue; and the goal was to
go -live in the calendar year 2020 with a total budget of $1.46 million.
Council Member Trinkle inquired about an update on the downtown stormwater
plan in February and a response on the possibility of a stormwater sewer at the
intersection of Campbell Avenue and 10th Street going to the river; whereupon, Mr.
Stovall advised that the feasibility of the project would be included in the water shed
master plan information which should be in its final form within the next 30 to 45 days.
There being no further comments in connection with the presentation, Mayor Lea
thanked Mr. Stovall and advised that the briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
WESTERN VIRGINIA WORKFORCE DEVELOPMENT BOARD PROGRAM
YEAR 2017 WORKFORCE INNOVATION AND OPPORTUNITY ACT: The City Manager
submitted a written communication recommending recognition of the Western Virginia "
Workforce Development Board Program Year 2017 Workforce Innovation and
Opportunity Act (WIOA) funds for award period July 1, 2017 to June 30, 2019.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41029 - 011618) A RESOLUTION acknowledging and recognizing the PY2017
Workforce Innovation and Opportunity Act ( "WIOA ") funding from the Virginia Community
College System in the amount of $1,299,786.00 for WIOA activities, for the award period
of July 1, 2017, through June 30, 2019, the foregoing funding to be administered by the
Western Virginia Workforce Development Board.
(For full text of resolution, see Resolution Book No. 79, page 433.)
Council Member Bestpitch moved the adoption of Resolution No. 41029 - 011618.
The motion was seconded by Council Member Trinkle.
Mayor Lea inquired about the membership of the Western Virginia Workforce
Development Board; whereupon, the Assistant City Manager for Community
Development commented that the information would be forwarded.
157
There being no additional questions /comments by the Council Members,
Resolution No. 41029- 011618 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
COMMONWEALTH'S DEVELOPMENT OPPORTUNITY FUND GRANT: The City
Manager submitted a written communication recommending acceptance of the
Commonwealth's Development Opportunity Fund Grant from the Virginia Economic
Development Partnership Authority, and execution of a Performance Agreement among
the City of Roanoke, Economic Development Authority of the City of Roanoke and Atlantic
Credit and Finance, Inc., for the improvements and equipping of offices at 111 Franklin
Road, S. E.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #41030 - 011618) AN ORDINANCE authorizing the proper City officials to execute
a Commonwealth's Development Opportunity Fund Performance Agreement (the
"Performance Agreement ") among the City of Roanoke, Virginia (the "City "), the
Economic Development Authority of the City of Roanoke, Virginia (the "EDA "), and
Atlantic Credit & Finance, Inc. ( "Atlantic'), a Virginia corporation, that provides for a grant
in the amount of $250,000.00 subject to certain undertakings and obligations by the
parties for the purpose of inducing Atlantic to make capital investments consisting of
building up -fit and tenant improvements to existing offices located at 111 Franklin Road,
S. E., Roanoke, Virginia ( "Property ") and to hire new employees; authorizing the City
Manager to accept the COF Grant, defined below, with the requirement that Atlantic
achieve certain Local Incentives as described in the Performance Agreement and to take
such actions and execute such documents as may be necessary to provide for the
implementation, administration, and enforcement of the Performance Agreement; and
dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 434.)
Council Member Ferris moved the adoption of Ordinance No. 41030 - 011618. The
motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
158
Council Member Ferris offered the following budget ordinance:
( #41031 - 011618) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia through the Virginia Economic Development Partnership
Authority for a Development Opportunity Fund Grant, amending and reordaining certain
sections of the 2017 - 2018 Capital Projects and Grant Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 436.)
Council Member Ferris moved the adoption of Budget Ordinance No. 41031-
011618. The motion was seconded by Council Member Dykstra.
Following discussion regarding acceptance of the abovementioned grant and its
positive effects on the job market in the City, Budget Ordinance No. 41031 - 011618 was
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
AMENDMENT OF CITY CODE WITH REGARD TO PERMIT FOR PUBLIC
ASSEMBLIES: The City Manager submitted a written communication recommending
amendment of City Code with regard to Permit for Public Assemblies.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #41032 - 011618) AN ORDINANCE amending and reordaining Chapter 30, Street
and Sidewalks, Article V.I., Permit for Public Assemblies, Code of the City of Roanoke
(1979), as amended; providing for an effective date; and dispensing with the second
reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 437.)
Council Member Ferris moved the adoption of Ordinance No. 41032 - 011618. The
motion was seconded by Council Member Garland.
159
Council Member Dykstra requested an outline of the proposed changes to the
public assembly process and public assemblies; wherein, the City Attorney stated this
had been an ongoing project for some time with a community involvement, primarily
regarding downtown businesses and residents, adding City staff was asked to develop
an event policy that would address the needs of all constituencies to have special events
in the downtown area.
In addition, Mr. Callaghan opined that the legal aspects or the broad aspect of
assemblies were considered protected First Amendment speech rights, and currentlywas
being addressed. He recalled there was a briefing in the fall, and this varies somewhat
from that briefing, in the fact that to address some of the concerns of the Supreme Court
regarding acquisition of deposits, and entrusting discretion in City officials to issue
permits, with regard to required deposits, and it was recommended that provisions be put
in place that would include fees for cleaning up.
The City Attorney pointed out that event promoters would be responsible for any
clean up, and if this did not occur, the City would assess the actual cost, plus 20 percent,
which is permitted under the City Code.
David Denham, 3512 Wright Road, S. W., appeared before the Council and
questioned the timeframe of a request, and if there was a limit on the number of people
who could assemble on public venues; wherein, the City Attorney responded that with
regard to the proposal: the City Code allows for public assemblies of less than 100 people
in a public park or other public property, which is not a public street, alley or sidewalk;
and the assembly of five or few people on a sidewalk, which does not impede the flow of
traffic, is permitted.
Council Member Ferris questioned Section 30- 104(b) of the City Code regarding
the period of time before which one must reserve or notify of an event in Elmwood Park
and whether one must reserve within 90 days of an event; whereupon, the Assistant City
Manager for Community Development confirmed that 90 days was correct, subject to
waiver by the City Manager on a case by case basis. The City Attorney added that there
was a provision that the time period could be waived, primarily because of the nature of
Elmwood Park which was identified separately.
Mr. Townsend explained that Elmwood Park was identified because of the number
of legacy events and repeated events occurring annually, adding that the City was
cognizant of the schedule and calendar, and therefore, wanted to ensure that people
wishing to use the park worked around existing events; and furthermore, because of the
demand for the park, its frequency use, and the complexity of most of the events, those
types of events take longer to plan.
160
Council Member Trinkle inquired whether Downtown Roanoke, Inc. (DRI) had to
request permits to have events in Elmwood Park; whereupon, the City Attorney
responded in the affirmative.
Mr. Townsend further stated that having the process in- house, the process has
since been streamlined, event organizers will now contact the City's Transportation
Department and Parks and Recreation Department directly, effective January 1, 2018,
adding that citizens will no longer contact the DRI staff, but will be directed to the City's
website.
Council Member Dykstra reiterated that any assembly permits must be submitted
at least 15 days in advance and should anyone have an assembly permit request in less
than 15 days, it may still be submitted, however; no guarantee could be assured that the
permit would be approved. Mr. Callaghan added that it has to be extenuating
circumstances, and the goal was to make the process fairly uniformed, and that the
exceptions do not become the rule, especially with traditional First Amendment speech
types of issues.
Mayor Lea stated that this was an important issue in light of the types assemblies
that have occurred in Virginia and around the Country and it was vital that the City was
aware of the policy. I
There being no further discussion regarding assembly permits, Ordinance No.
41032 - 011618 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
SHAFFER'S CROSSING PEDESTRIAN BOARDWALK REPLACEMENT
PROJECT: The City Manager submitted a written communication recommending
acquisition of real property rights for Shaffer's Crossing Pedestrian Boardwalk
Replacement Project.
(For full text, see communication on file in the City Clerk's Office.)
161
Council Member Trinkle offered the following ordinance:
( #41033 - 011618) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Shaffer's Crossing Pedestrian Boardwalk
Replacement Project ( "Project "); authorizing City staff to acquire such property rights by
negotiation for the City; authorizing the City Manager to execute appropriate acquisition
documents; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 450.)
Council Member Trinkle moved the adoption of Ordinance No. 41033 - 011618. The
motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Bestpitch was not present when the vote was recorded.)
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
AARP Website recognition
• In the Travel Section of AARP's online - publication, Roanoke was cited as a
Top U.S. Destination for 2018.
• Recognitions such as this one are the result of the promotion and publicity
provided by staff at Visit Virginia's Blue Ridge and its public relations program.
• In November 2017, Visit VBR made a feeder market visit to Washington D.C.
where the PR team met with key publications and media in the D.C. -area to
promote Virginia's Blue Ridge.
Solid Waste Collection Fee Due in February
• On Friday, the City Treasurer's Office mailed bills for the first installment of the
Solid Waste Collection Fee to property owners that receive solid waste
collection services from the city.
• A mailer with information about the fee and a copy of a sample bill was sent to
property owners in December 2017.
• In addition to paying in person at Treasurer's Office in the Noel C. Taylor
Municipal Building, this bill may be paid online using an E -check or credit card.
For more information, contact the Solid Waste Division at 540- 853 -2000,
Option 1.
162
The fee is due on Thursday, February 15.
In the future, property owners who have their real estate tax bills mailed directly
to them will see the Solid Waste Collection fee included as a separate item on
the bills that they receive in the fall and spring of each year.
For many property owners, real estate taxes are paid through their mortgage
escrow. Those owners will likely see a subsequent adjustment in their escrow
payments to offset the Solid Waste Collection fee.
Changes to Solid Waste Collection Schedule
• City offices were closed on Monday for the Martin Luther King Jr. Day holiday.
• As a result, collection of trash, bulk, brush, and "B" week recycling will be
delayed one day throughout the week.
• Citizens who have questions about their trash collection should contact the
Solid Waste Division at 540- 853 -2000, Option 1.
REPORTS OF COMMITTEES:
VARIOUS EDUCATIONAL PROGRAMS: The Roanoke City School Board
submitted a written report requesting appropriation of funds for various educational
programs; and the City Manager submitted a written report recommending that Council ^
concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #41034 - 011618) AN ORDINANCE to appropriate funding from the
Commonwealth grants for various educational programs, amending and reordaining
certain sections of the 2017 - 2018 School Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 451.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 41034-
011618. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
163
UNFINISHED BUSINESS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL: NONE.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 4:06 p.m., the Mayor declared the Council Meeting in recess until 7:00 p. m.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450,
fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P. Lea, Sr., presiding.
PRESENT: Council Members Michelle L. Dykstra, Raphael E. Ferris, John A.
Garland, David B. Trinkle, William D. Bestpitch and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Vice -Mayor Anita J. Price -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Cecelia McCoy, Deputy City Clerk.
The Invocation was delivered by The Reverend Doug B. Paysour, Pastor, Windsor
Hills United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
MEMORIALIZING THE LATE EDWARD G. MURPHY: Council Member Trinkle
offered the following resolution memorializing the late Edward G. Murphy, M.D., former
President and Chief Executive Officer of Carilion Clinic:
( #41035 - 011618) A RESOLUTION memorializing the late Edward G. Murphy,
M.D., educator, administrator, and former President and Chief Executive Officer for
Carillon Clinic.
(For full text of resolution, see Resolution Book No. 79, page 452.)
164
Council MemberTrinkle moved the adoption of Resolution No, 41035 - 011618. The
motion was seconded by Council Member Bestpitch.
Following comments by Council Member Trinkle, Resolution No. 41035- 011618
was adopted by the following vote:
Lea -6. AYES: Council Members Dykstra, Ferris, Garland, Trinkle, Bestpitch and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
RECOGNIZING THE ROANOKE CATHOLIC HIGH SCHOOL FOOTBALL TEAM:
Council Member Ferris offered the following resolution recognizing the Roanoke Catholic
High School Football Team as the VIS Division III State Champions:
( #41036 - 011618) A RESOLUTION recognizing, congratulating, and honoring the
2017 Roanoke Catholic School Celtics Football Team in winning the 2017 Virginia
Independent Schools Athletic Association Division III state championship on
November 17, 2017.
(For full text of resolution, see Resolution Book No. 79, page 454.)
Council Member Ferris moved the adoption of Resolution No. 41036- 011618. The
motion was seconded by Council Member Dykstra.
Following comments by Council Member Trinkle, Resolution No. 41036- 011618
was adopted by the following vote:
Lea -6. AYES: Council Members Dykstra, Ferris, Garland, Trinkle, Bestpitch and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
165
PUBLIC HEARINGS:
STORMWATER UTILITY FEE: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Tuesday, January 16, 2018 at 7:00 p.m., or
as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to
consider a proposed ordinance amending Section 11.5 -8, Billing, penalties and interest,
of Chapter 11.5, Stormwater Utilitv, Code of the City of Roanoke (1979), as amended, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Time
on Tuesday, January 2, 2018; and Tuesday, January 9, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41037 - 011618) AN ORDINANCE amending Section 11.5 -8, Billing, penalties
and interest, of Chapter 11.5, Stormwater Utilitv, Code of the City of Roanoke (1979) as
amended, to provide for the order in which payments of the stormwater utility fee, the
solid waste collection fee, and real estate taxes are applied when such one or more of
such fees are delinquent; providing for an effective date, and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 455.)
Council Member Bestpitch moved the adoption of Ordinance No. 41037 - 011618.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, the Mayor declared the public hearing closed.
Following commendations to City staff by Council Member Bestpitch and Council
Members Bestpitch and Ferris, along with remarks by the City Attorney regarding the
stormwater management bills in Richmond, Ordinance No. 41037- 011618 was adopted
by the following vote:
Lea -6. AYES: Council Members Dykstra, Ferris, Garland, Trinkle, Bestpitch and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
166
OTHER BUSINESS:
COLLECTION OF SOLID WASTE FEES INCLUDED ON THE REAL ESTATE
TAX STATEMENT: The City Attorney submitted a written report recommending an
amendment to the City Code regarding the collection of solid waste fees included on the
real estate tax statement.
(For full text see report on file in the City Clerk's Office.)
Council Member Dykstra offered the following ordinance:
( #41038 - 011618) AN ORDINANCE amending Section 14.1 -5, Fees for collection,
Article I, In General, Chapter 14.1, Solid Waste Management, Code of the City of
Roanoke (1979) as amended, to provide for the order in which payments of the
stormwater utility fee, the solid waste collection fee, and real estate taxes are applied
when such one or more of such fees are delinquent; providing for an effective date, and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 457.)
Council Member Dykstra moved the adoption of Ordinance No. 41038 - 011618.
The motion was seconded by Council Member Trinkle.
There being no further comments by the Council Members, Ordinance No. 41038-
011618 was adopted by the following vote:
Council Member Bestpitch suggested that the City provide incentives to encourage
residents to recycle; and inquired about ideas that would offer incentives designed to
prevent the needless wasting through recycling to extend the lifespan of the landfill.
Mayor Lea requested that the City Manager investigate implementation and best
practices in recycling /waste management in other cities.
There being no further comments by Council Members, Ordinance No. 41038-
011618 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Trinkle, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.) _�
167
Mayor Lea recognized the Boy Scouts from James Madison Middle School who
were in attendance.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
VIRGINIA MUNICIPAL LEAGUE: Council Member Ferris and City administrators
will be attending the 2018 Virginia Municipal League Day on January 31 in Richmond,
Virginia.
CONFERENCE OF MAYORS: Mayor Lea will be attending the U.S. Conference
of Mayors Winter Meeting on January 24- 251" in Washington, D.C.
SERVICE AWARDS: The City of Roanoke's 2017 Service Awards Employee
Recognition Breakfast will be held at the Holiday Inn Valley View at 7:30 a.m. on
Wednesday, January 17, 2018, to honor those employees with 10, 15, 20, 25 30, 35, 40
and 45 years of service with the City.
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 7:47 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Reyn
City Clerk
Sherman P. Lea, Sr.
Mayor
•i
ROANOKE CITY COUNCIL - REGULAR SESSION
February 5, 2018
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, February 5,
2018, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P.
Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section
2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979),
as amended, and pursuant to Resolution No. 40879 - 070317 adopted by the Council on
Monday, July 3, 2017.
PRESENT: Council Members Raphael E. Ferris, John A. Garland, Anita J. Price,
David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
ITEMS FOR ACTION:
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council, pursuant
to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Council Member Trinkle and adopted
by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
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PROSPECTIVE BUSINESS OR INDUSTRY, OR THE EXPANSION OF AN
EXISTING BUSINESS OR INDUSTRY: A communication from the City Manager
requesting that Council convene in a Closed Meeting for discussion concerning a
prospective business or industry, or the expansion of an existing business or industry,
where no previous announcement has been made of the business' or industry's interest
in locating or expanding its facilities in the community, pursuant to Section 2.2 -3711
(A)(5), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0
DISPOSITION OF PUBLICLY -OWNED PROPERTY LOCATED AT 13 CHURCH
AVENUE, S. E.: A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss the disposition of publicly -owned property located
at 13 Church Avenue, S. E., where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
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BRIEFINGS:
Annual Public Safety Updates
• Roanoke Fire -EMS — 2017
Fire Chief David Hoback gave an overview regarding yearly performance of the
Fire -EMS Department.
(See copy of presentation on file in the City Clerk's Office.)
Chief Hoback reported that demand for service continues to increase and the
Department hopes to start reducing unnecessary rides to the emergency room in the
coming years. He pointed out over the past five years, emergency medical services
demand has increased as well as ambulance transports to the emergency rooms, mainly
due to the aging population and the increased opioid crisis.
Following extensive dialogue regarding the increase in opioid overdoses, Chief
Hoback emphasized that inasmuch as reported incidences have occurred in parking lots,
at restaurants, in homes and businesses throughout the region, state, and nation; the
Governor has declared a crisis associated with opioid use.
There being no additional inquiries and /or comments by the Council, Mayor Lea
expressed appreciation for the presentation and advised that the remarks would be
received and filed.
• Roanoke Police Department— Public Safety Briefing 2017
Prior to the overview of the Police Department annual public safety briefing, Police
Chief Tim Jones distributed copies of the Roanoke Police Annual Report for 2017.
(See copy of Annual Report on file in the City Clerk's Office.)
In response to an inquiry regarding the 2016 and 2017 figures pertaining to larceny
incidents; specifically, the total increase of 55.17 percent, the Assistant City Manager for
Community Development explained that the overall upturn in crime and highest activities
led to the increase.
In connection with the crime comparison statistics, Vice -Mayor Price expressed
that it takes personal responsibility and the community must play a role in reporting crime;
whereupon, Mayor Lea suggested conflict resolution be a part of the Roanoke City Public
Schools' curriculum and the Schools role in mediation.
Council Member Bestpitch concurred in the comments of Mayor and Vice -Mayor
in that there is a need for more community involvement, noting the Roanoke Police
Department's role in the Lea Youth Outdoor Basketball League, Police Homework
171
Helpers, after school programs, the Star City Reads Program, and the Police
Department's Hope Initiative.
At this point, Mayor Lea relinquished the Chair to the Vice -Mayor and left the
meeting (10:15 a.m.).
Following additional comments by the Council, Vice -Mayor Price expressed
appreciation to the Police Chief for the informative presentation, and noted that the
remarks would be received and filed.
Budget/Financial Planning Work Session FY19
Amelia C. Merchant, Director of Finance, briefed the Council on the development
of the FY 2018 — 2019 budget process.
(See presentation on file in the City Clerk's Office.)
Ms. Merchant highlighted the following:
• FY18 General Fund Overview
The Director of Finance advised that the FY18 adopted budget was $3.5 million or
1.25 percent higher than FYI actual revenues and the FY 2018 adopted local taxes
were $2.9 million or 1.5 percent higher than FYI actual revenues. She also mentioned
that through December 2017, FY18 revenues increased by $3.5 million or 3.4 percent
compared to the same period in FYI 7.
• Sales Tax Revenue Through December
• Meals Tax Revenue Through November
• Lodging Tax Revenue Through December
• All Local Tax Revenue Through December
Ms. Merchant updated the Council on the performance of local taxes and explained
that FY18 sales tax revenue increased 3.8 percent over the same period in FYI and
was 4.3 percent ahead of the year -to -date budget; meals tax revenue increased 3.1
percent over the same period in FY17 and was 1.4 percent ahead of the year -to -date
budget; FY18 lodging tax revenue increased 15.4 percent over the same period in FYI
and was 17.3 percent ahead of the year -to -date budget; and all local tax revenue
increased 3.3 percent over the same period in FYI and was 1.5 percent ahead of the
year -to -date budget.
172
She further explained that in terms of the lodging tax, the performance was not .-.
expected to continue into Fiscal Year 2019 and even in the estimate for 2018, the lodging
tax was conservative, but performing well. '
• Projected Local Tax Revenue (gross) Fiscal Year 2018
• Personnel (Salary /Benefit) Lapse Through December
• Worker Compensation Through December
She continued stating that worker compensation was a closely monitored category
with year to date expenditures at 63.7 percent or $533,000.00 above target and year to
date FY 2018 expenditures were 30.26 percent higher than the prior year to date.
• Public Safety Overtime Through December
• Children's Services Act (CSA) through December
Ms. Merchant reviewed the figures for public safety overtime and Children's
Services Act, noting higher expenditures were driven by Sheriff's Department inmate
transport requirements and peak time ambulance staffing; and that there were 249
children currently in foster care compared to 270 children last month.
In response to an inquiry with regard to follow up on the factors driving the costs
associated with foster care, Ms. Merchant advised that they were still conversing with -.
representatives of the Children's Services Act for information to be presented at a later
date.
• Residential Juvenile Detention through December
• Solid Waste Tipping Fees through December
• Fleet Parts through December
Ms. Merchant continued the presentation advising that the following topics
highlighted the Fiscal Year 2019 budget development.
• City of Roanoke Priorities
• Price of Government Revenue Estimate by Major Category Fiscal Year
2019
In terms of the price of government, she advised that it was estimated at $282
million and was a 1.9 percent increase in revenue expectation comparing Fiscal Year
2019 to Fiscal Year 2018. She mentioned of that $5.3 million in growth, about 70 percent
was from anticipated local tax increases with the remaining 30 percent coming from the
other revenues.
173
• Price of Government Projected Revenue by Major Category Fiscal Year
2019
Council Member Ferris inquired if the outlook for sales tax based on the
performance of the previous couple of years was decreased; whereupon, Ms. Merchant
replied in the affirmative. He further commented that "doing well" in terms of the taxes
actually meant it was ahead of the plan.
• Net FY2019 Local Tax Growth
Ms. Merchant commented that 40 percent of the adjusted local tax growth must be
shared with Roanoke City Public Schools at about $1.3 million; Visit Virginia's Blue Ridge
at about $38,000.00; and the district taxes at $28,000.00, resulting in about $2.3 million
of local tax revenue that would remain with the City for additional needs as identified going
forward, such as insurance and pay increases.
In response to inquiry with regard to reimbursement of funds associated with
Sheriff's Department inmate transport requirements, Ms. Merchant replied that she was
not aware of any reimbursement and it was mainly related to mental health transports to
deliver inmates to wherever beds were available within the State.
• Dates to Watch for Refinement of Local Tax Estimates (update)
• Current Steps in Budget Development Process
Ms. Merchant advised that the teams were currently in the process of ranking and
prioritizing the offers by doing an object code review of the requests and submissions in
the team meetings. She further advised that as of January 25 the outside agency
requests had been submitted and were also under review and would be updated as well.
• Balancing Summary
During discussion of the matter, the Vice -Mayor relinquished the Chair back to
Mayor Lea (11:15 a.m.).
Council Member Ferris inquired if the $2.8 million increase in safety included the
increase in personnel requests from police and fire; whereupon, Ms. Merchant replied
that it should be inclusive.
• FY19 One -Time Requests
Ms. Merchant mentioned that approximately $1 million in one -time costs had been
identified and were in review by the budget staff.
174
• Next Steps
In reviewing the next steps, Ms. Merchant noted on March 5 the briefing would
include an update on the price of government, offers by priority, and requests from
external partners.
Council Member Bestpitch reiterated, for clarification purposes, that the variance
was about $3.7 million on the Balancing Summary and with another $1 million in one -time
requests to be added as well. Ms. Merchant advised that typically the excess debt service
varying from year to year would be utilized as the source for those one -time requests.
The City Manager added that the excess debt service had been diminishing rapidly
over the years and the value of what could be bought and the one -time expenditures
decreased as time progressed which was also part of the calculation.
• Capital Project Planning
• Current Debt Issuance Plan FY 2018 -2022
Ms. Merchant continued the presentation, pointing out that a modification for the
Fire -EMS air packs issuance of $1.4 million was intended for replacement of the packs,
but after successfully securing a grant for $1 million only $400,000.00 through debt
issuance remains and the total of $32.2 million would be reduced to reflect that. She ^"
noted that the debt issuance plan assumes that $250,000.00 would be added each year
the budget to have sufficient debt service funding for the current CIP.
• Debt Service as a % of Total Expenditures
Council Member Garland inquired as to the dollar amounts associated with
increasing the debt service percentage closer to 10 percent; whereupon, the City
Manager advised that the limiting factor was having cash available to make the payment
than actually hitting the cap of 10 percent, and as the outlying years such as 2023
approach, the challenge becomes a way to meet the annual debt service. He added that
further information on the matter would be provided at the next briefing.
Council Member Ferris inquired about the category of stormwater management
and if the $2 million was in addition to the collection of the stormwater utility fee. Ms.
Merchant replied in the affirmative that it was separate from the debt paid by the
stormwater utility.
175
Following further dialogue with regard to stormwater and the CIP, Council Member
Ferris commented that back in 2007 - 2008 the debt percentage exceeded the 10 percent
cap, because too much growth was anticipated, expenditures contracted and when
reviewing the percentages, the debt service and available cash flow must be carefully
considered in an effort not to exceed the limit.
The City Manager added that the bond rating agencies would reduce the City's
rating, in turn raising the costs to borrow funds when needed, the Assistant City Manager
for Operations interjected that the City's rating was lowered in 2009 due to not adhering
to the debt policy.
Council Member Trinkle asked about the remaining years of debt for both high
schools which attributed to the overage in 2009; whereupon, Ms. Merchant advised that
the information would be provided at a later date.
• FY 2019 -2023 CIP Needs
Ms. Merchant reviewed the CIP needs for Fiscal Year 2023 and pointed out that
$5 million was for Roanoke Public City Schools for school improvements; $1 million for
the Parks and Recreation Master Plan; Civic Center improvements at $1.5 million;
Stormwater Management at $2 million; $1.5 million for curb gutter and sidewalks, and
$500,000.00 for streetscape improvements for a total of $11.5 million for ongoing projects
supported through the CIP. The City Manager added that the identified needs exceed
the means available to support all the projects.
• Existing Projects Requiring Additional Funding
• Projects Not Funded
• Projects Identified but Not Programmed
Council Member Trinkle inquired about the funds previously designated for Rivers
Edge and if that funding had been decreased; whereupon, the City Manager advised that
the revenue sharing component identified by the Director of Finance was what the City
was hoping to secure funding for the project.
In response to inquiry from Council Member Garland with regard to benchmarking,
the City Manager distributed copies of a document entitled "Historical Allocations by
Priority (% of Total)" and explained that the City's allocations across the priority areas
were pretty consistent across the benchmark communities, such as education and public
safety tend to be at the top of the list.
176
• Potential FY 2019 Capital Projects (Cash Funded)
Ms. Merchant reminded the Council that the excess debt service funding from prior
fiscal years was utilized to satisfy the last installments of the Virginia Museum of
Transportation and the Jefferson Center Capital campaigns at $100,000.00 each.
• Next Steps
In conclusion, Ms. Merchant reviewed the next steps noting that the briefing on
March 5 would follow up on capital planning with more models and detailed information
as well as discussion of the financial policies and potential modifications to the policies.
The City Manager added that discussion would be held again and hopefully
concluded relative to the items identified but not funded in the FY 2018 budget, the one-
time items and ensuring maintenance of the current credit rating which has direct bearing
on the interest rate and how much can be borrowed for the annual debt service.
Mayor Lea thanked the City Manager and Ms. Merchant for the informative
presentation and advised that the budget briefing would be received and filed.
At 11:50 a.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451; and thereafter to be
reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor 4
Lea presiding.
PRESENT: Council Members Raphael E. Ferris, John A. Garland, Anita J. Price,
David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra, and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk,
The Invocation was delivered by The Reverend Daniel J. Palmer, Pastor, North
Roanoke Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
177
ANNOUNCEMENTS
Mayor Lea called attention to the expiration of the three -year terms of office of
Mark K. Cathey, Laura D. Rottenborn and Richard "Dick" Willis, Jr., as Trustees of the
Roanoke City School Board ending June 30, 2018. He pointed out that the deadline for
receipt of applications is Friday, March 9, 2018; and for copy of an application, questions
and /or additional information to contact the City Clerk's Office at (540) 853 -2541.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
RECOGNITION OF RECENT NATIONAL REACCREDITATION: Mayor Lea
recognized the Roanoke Police Department and Police Academy for its recent national
reaccreditation.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
WRONGFUL TERMINATION OF EMPLOYMENT WITH THE CITY: Robert
Gravely, 3360 Hershberger Road, N. W., appeared before the Council and spoke again
about the wrongful termination of his employment with the City.
CONSENTAGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if discussion is desired, the item
would be removed from the Consent Agenda and considered separately. He called
attention to Item C -3, advising that the item would be removed and considered separately
inasmuch as Council Member Trinkle has a personal conflict of interest in connection with
the leasing of land at Morningside Park along Morgan Avenue, S. E. to Carillon Clinic.
MINUTES: Minutes of the regular meeting of City Council held on Tuesday,
January 16, 2018, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Dykstra and
adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
178
LEASING AN APPROXIMATE 60X100' PLOT OF LAND LOCATED AT
MORNINGSIDE PARK ALONG MORGAN AVENUE, S. E.: A communication from the
City Manager requesting that Council schedule a public hearing to be held on Tuesday,
February 20, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or
such later date and time as the City Manager shall determine, in his discretion, to consider
leasing an approximate 60 x 100' plot of land located at Morningside Park along Morgan
Avenue, S. E. to the Roanoke Community Garden Association, Inc., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
GRANTING A 20 -FOOT EASEMENT ALONG KENWOOD BOULEVARD, S. E.:
A communication from the City Manager requesting that Council schedule a public
hearing to be held on Tuesday, February 20, 2018, at 7:00 p.m., or as soon thereafter as -
the matter may be heard, or such later date and time as the City Manager shall determine,
in his discretion, to consider granting a 20 -foot easement along Kenwood Boulevard, S.
E. to Western Virginia Water Authority, Inc., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0
179
RENEWING A LEASE OF APPROXIMATELY 0.3664 -ACRE OF LAND LOCATED
AT THE NORTHEAST CORNER OF 13TH STREET AND CLEVELAND AVENUE, S. W.:
A communication from the City Manager requesting that Council schedule a public
hearing to be held on Tuesday, February 20, 2018, at 7:00 p.m., or as soon thereafter as
the matter may be heard, or such later date and time as the City Manager shall determine,
in his discretion, to consider renewing a lease of approximately 0.3664 -acre of land
located at the northeast corner of 13°i Street and Cleveland Avenue, S. W. to the
Roanoke Community Garden Association, Inc., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
TRANSFER REPORT FOR THE SECOND QUARTER ENDED DECEMBER 31,
2017: A communication from the City Manager transmitting the FY2018 City Manager
Transfer Report for the Second Quarter ended December 31, 2017, was before the
Council.
(See copy of Transfer Report on file in the City Clerk's Office.)
Council Member Ferris moved that the Transfer Report be received and filed. The
motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ROANOKE VALLEY - ALLEGHANY REGIONAL COMPREHENSIVE ECONOMIC
DEVELOPMENT STRATEGY COMMITTEE: A communication from the City Clerk
advising of the resignation of Brandon S. Turner as a City representative (Technical
Advisor) of the Roanoke Valley - Alleghany Regional Comprehensive Economic
Development Strategy Committee, effective February 2, 2018, was before the Council.
(See communication on file in the City Clerk's Office.)
•'
•
Council Member Ferris moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Dykstra and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ROANOKE NEIGHBORHOOD ADVOCATES: A communication from the City
Clerk advising of the resignation of Cindy Pasternak as a member of the Roanoke
Neighborhood Advocates, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Dykstra and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
MILL MOUNTAIN ADVISORY BOARD: A communication from the City Clerk
advising of the resignation of Sarah Karpanty as a member (Zoo representative) of the
Mill Mountain Advisory Board, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Dykstra and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
FAIR HOUSING BOARD: A communication from the City Clerk advising of the
resignation of Amanda Buyalos as a member of the Fair Housing Board, effective
immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
181
Council Member Ferris moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Dykstra and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
WESTERN VIRGINIA WATER AUTHORITY BOARD OF DIRECTORS: A
communication from Gayle Shrewsbury, Secretary, Western Virginia Water Authority,
transmitting a resolution expressing appreciation to Wayne F. Bowers for his service as
a City of Roanoke representative of the Western Virginia Water Authority Board of
Directors, was before the Council.
(See communication and resolution on file in the City Clerk's Office.)
Council Member Ferris moved that the communication and resolution be received
and filed. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
YOUTH SERVICES CITIZEN BOARD -BOARD OF ZONING APPEALS -
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: Reports of qualification
of the following individuals were before the Council:
Robyn Mitchell as a member(Citizen at Large) of the Youth Services Citizen
Board for a term of office ending June 30, 2020;
Valeria Alphin as a member of the Board of Zoning Appeals for a three -year
term of office, commencing January 1, 2018 and ending December 31,
2020; and
Drew Kepley as a Commissioner of the City of Roanoke Redevelopment
and Housing Authority for a term ending August 31, 2021.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
182
Council Member Ferris moved that the reports of qualification be received and ...
filed. The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
LEASING AN APPROXIMATE 60 X 60' PLOT OF LAND LOCATED AT
MORNINGSIDE PARK ALONG MORGAN AVENUE, S. E.: A communication from the
City Manager requesting that Council schedule a public hearing to be held on Tuesday,
February 20, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or
such later date and time as the City Manager shall determine, in his discretion, to consider
leasing an approximate 60 x 60' plot of land located at Morningside Park along Morgan
Avenue, S. E. to Carilion Clinic, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle read into the record the following Conflict of Interest
Statement in connection with the abovementioned matter:
"STATEMENT OF CONFLICT OF INTEREST
I, David B. Trinkle, state that I have a personal interest in Consent Agenda Item C-
3 of the City Council Agenda for February 5, 2018, regarding a request from the City
Manager to schedule a public hearing to be held on Tuesday, February 20, 2018, at 7:00
p.m., or as soon as the matter may be reached, or at such later date and time as
determined by the City Manager, to consider leasing a 60 x 60 foot plot of land at
Morningside Park along Morgan Avenue, S. E., to Carilion Clinic. Carilion Medical Center
is my employer and is affiliated with Carilion Clinic. I have no role in this proposed lease
and do not participate in any decision - making processes in this agreement for my
employer or Carilion Clinic.
Therefore, pursuant to Virginia Code Sections 2.2 -3110 (A)(4) and 2.2 -3112 (A)(1),
I must refrain from participation in this matter. I ask that the City Clerk accept this
statement and ask that it be made a part of the minutes of this meeting.
Witness the following signature made this 5'h day of February 2018.
S /David B. Trinkle
David B. Trinkle, Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
183
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
Lea -6. AYES: Council Members Ferris, Garland, Price, Bestpitch, Dykstra and Mayor
NAYS: None -0.
(Council Member Trinkle abstained from voting.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
INITIAL OBSERVATIONS AND PROPOSED ORGANIZATIONAL RESPONSES:
The City Manager shared his 100 days preliminary observations — Roanoke Aligned with
the Council, outlining the following items:
Purpose
• Validate observations and conclusions
• Define organizational responses
Methodology and Scope
• Community /Regional
• Organization
• Project/Initiative
• Two -Year Implementation Horizon
• Document Review
• Interviews
• Presentations and Meeting Attendance
• Staff Engagement
• Assessment Tools
• Direct Observations
MA
Initial Observations
o Community /Regional
o Organization
o Projects /Initiatives
Framework, Strategies and Actions
• Alignment— Five Strategies
• What is Proposed?
• Alignment— Actions
(See copy of presentation on file in the City Clerk's Office.)
Following remarks by the City Manager and the Council, the Mayor expressed
appreciation for the briefing and noted that the comments would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
ACCEPTANCE OF THE FY 2018 BYRNE /JUSTICE ASSISTANCE GRANT
(JAG) - POLICING IN THE 21ST CENTURY (LESS LETHAL EQUIPMENT GRANT):
The City Manager submitted a written communication recommending acceptance of the
FY 2018 Byrne /Justice Assistance Grant (JAG) - Policing in the 21 st Century (Less Lethal
Equipment Grant) from the Virginia Department of Criminal Justice Services for use by
the Roanoke Police Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #41039 - 020518) A RESOLUTION authorizing the acceptance of the Edward
Byrne Memorial Justice Assistance Grant from the Virginia Department of Criminal
Justice Services for less lethal equipment, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 459.)
Council Member Ferris moved the adoption of Resolution No. 41039 - 020518. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
185
Council Member Ferris offered the following budget ordinance:
( #41040- 020518) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Byrne /JAG Policing in the 21s' Century Less Lethal
Equipment Grant, amending and reordaining certain sections of the 2017 - 2018 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 460.)
Council Member Ferris moved the adoption of Budget Ordinance No. 41040-
020518. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
ACCEPTANCE OF JUVENILE JUSTICE AND DELINQUENCY PREVENTION
TITLE II GRANT FOR 2018: The City Manager submitted a written communication
recommending acceptance of Juvenile Justice and Delinquency Prevention Title II Grant
for 2018 from the Virginia Department of Criminal Justice Services for the Positive
Alternatives to School Suspensions (PASS) Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41041 - 020518) A RESOLUTION accepting the Juvenile Justice and
Delinquency Prevention Title II grant made to the City from the Virginia Department of
Criminal Justice Services; and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 460.)
Council Member Bestpitch moved the adoption of Resolution No. 41041- 020518.
The motion was seconded by Vice -Mayor Price.
Tammy Amos, PASS Coordinator, Roanoke City Public Schools, appeared before
the Council and shared information regarding the Positive Alternatives to School
Suspension Program. She explained that the Program was a progressive alternative to
school suspension; and the Program has been implemented for alternative ways to retain
students in school.
•
.•
Following comments by the Council, Resolution No. 41041 - 020518 was adopted
by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #41042- 020518) AN ORDINANCE to appropriate funding from the Virginia
Department of Criminal Justice Services for the Juvenile Justice and Delinquency
Prevention Grant, amending and reordaining certain sections of the 2017 - 2018 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 461.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41042-
020518. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and "
Mayor Lea -7.
NAYS: None -0.
ACCEPTANCE OF THE 2018 VIOLENCE AGAINST WOMEN ACT (V -STOP)
GRANT: The City Manager submitted a written communication recommending
acceptance of the 2018 Violence Against Women Act (V -STOP) Grant from the Virginia
Department of Criminal Justice Services to fund the Police Department's existing
Domestic Violence Specialist position.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
(#41043- 020518) A RESOLUTION authorizing the acceptance of the 2018 V-
STOP Grant made to the City of Roanoke by the Virginia Department of Criminal Justice
Services, and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 462.)
187
Council Member Ferris moved the adoption of Resolution No. 41043- 020518. The
motion was seconded by Vice -Mayor Price.
Following remarks by the Mayor regarding the existing Domestic Violence
Specialist position in the Police Department, Resolution No. 41043 - 020518 was adopted
by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7,
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #41044- 020518) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Police Department Domestic Violence Program Grant
(VSTOP), amending and reordaining certain sections of the 2017 - 2018 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 463.)
Council Member Ferris moved the adoption of Budget Ordinance No. 41044-
020518. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
EXECUTION OF AMENDMENT NO. 6 TO THE CITY'S CONTRACT WITH
THYSSENKRUPP ELEVATOR CORPORATION: The City Manager submitted a written
communication recommending execution of Amendment No. 6 to the City's Contract with
ThyssenKrupp Elevator Corporation for additional professional services for repairs to the
Church Avenue Parking Garage elevator.
(For full text, see communication on file in the City Clerk's Office.)
1 • •
Council Member Ferris offered the following resolution:
( #41045- 020518) A RESOLUTION authorizing the City Manager's issuance and
execution of Amendment No. 6 to the City's Contract with Thyssen Krupp Elevator
Corporation ( "ThyssenKrupp ") for additional professional services for repairs to the
Church Avenue Parking Garage elevator; and authorizing the City Manager to take
certain other actions in connection with such Amendment.
(For full text of resolution, see Resolution Book No. 79, page 464.)
Council Member Ferris moved the adoption of Resolution No. 41045 - 020518. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
EXECUTION OF AN AMENDMENT TO THE CONTRACT WITH TRANE
COMPANY: The City Manager submitted a written communication recommending
execution of an amendment to the contract with Trans Company to increase the "Not to
Exceed" amount to include chiller maintenance and repair coverage.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41046- 020518) A RESOLUTION authorizing the City Manager to execute an
amendment to a contract with TRANE U. S., Inc., formerly known as American Standard,
Inc., for preventative maintenance services for heating, ventilation and air conditioning
systems.
(For full text of resolution, see Resolution Book No. 79, page 465.)
Council Member Bestpitch moved the adoption of Resolution No. 41046 - 020518.
The motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
•
ACCEPTANCE OF THE STORMWATER LOCAL ASSISTANCE FUND (SLAF)
GRANT: The City Manager submitted a written communication recommending
acceptance of the Stormwater Local Assistance Fund (SLAF) Grant from the Virginia
Department of Environmental Quality to protect the Commonwealth's surface waters.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #41047 - 020518) A RESOLUTION authorizing the acceptance of the Stormwater
Local Assistance Fund (SLAF) Grant to the City of Roanoke (City) from the Virginia
Department of Environmental Quality (DEQ) for projects or programs designed to protect
the Commonwealth's surface waters; and authorizing the City Manager to execute any
required grant agreements, to execute any necessary additional documents, to provide
additional information, and to take any necessary actions to receive, implement, and
administer such Grant, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 79, page 466.)
Council Member Ferris moved the adoption of Resolution No. 41047- 020518. The
motion was seconded by Council Member Bestpitch.
As part of an overview of the abovementioned matter, the Assistant City Manager
for Operations explained that funding in the amount of $1.5 million from the Virginia
Department of Environmental Quality would be used for three water quality projects —
Washington Park stream restoration, improvements along Glade Creek and Lick Run
along Highland Farm Road, to be matched with funding appropriated from the Stormwater
Utility Fund budget as well as funds contributed from the Roanoke - Blacksburg Regional
Airport which qualified the Airport to receive additional stormwater utility credits.
Mr. Stovall added that the City uses every opportunity available to leverage funds
and the project was a good example of how the Stormwater Utility Division works with
third parties to achieve a higher level of stormwater utility credits.
Following comments by the Assistant City Manager for Operations, Resolution No.
41047- 020518 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
190
Council Member Ferris offered the following budget ordinance:
( #41048 - 020518) AN ORDINANCE to appropriate funding from the Department of
Environmental Quality for Stormwater improvement projects, amending and reordaining
certain sections of the 2017 - 2018 Stormwater Utility Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 467.)
Council Member Ferris moved the adoption of Budget Ordinance No. 41048-
020518. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
CONSENT TO THE TRANSFER OF CERTAIN REAL PROPERTIES OWNED BY
THE ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: The City Manager
submitted a written communication recommending consent to the transfer of certain real
properties owned by the Roanoke Redevelopment and Housing Authority to either H.R.
Foundation, Inc., or Hotel Roanoke Conference Center Commission.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
(#41049- 020518) A RESOLUTION consenting to the transfer of certain real
properties owned by the City of Roanoke Redevelopment and Housing Authority (RRHA)
to either H.R. Foundation, Inc., a Virginia corporation (HR Foundation), or Hotel Roanoke
Conference Center Commission, a body corporate created by Chapter 440 of the 1991
Acts of Assembly (Commission); authorizing the City Manager to execute such
documents and take such other actions to effectuate, acknowledge, administer, and
enforce this consent; and establishing an effective date.
(For full text of resolution, see Resolution Book No. 79, page 468.)
Council Member Trinkle moved the adoption of Resolution No. 41049 - 020518.
The motion was seconded by Council Member Bestpitch.
191
Following comments by Council Member Ferris regarding the 30 year vision having
served the City well and the upgrade of the Hotel Roanoke Conference Center, and the
City Attorney providing brief background of the transfer of property by Norfolk Southern
Corporation to Virginia Tech, Resolution No. 41049 - 020518 was adopted by the following
vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
AMENDMENT OF THE CITY CODE TO ESTABLISH A FEE STRUCTURE FOR
PLACEMENT OF DUMPSTERS AND PORTABLE STORAGE CONTAINERS: The City
Manager submitted a written communication recommending amendment of the City Code
to establish a fee structure for placement of dumpsters and portable storage containers;
and include such fees in the City's Fee Compendium.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41050 - 020518) AN ORDINANCE amending and reordaining Section 30 -2,
Obstructions generally, of Chapter 30, Streets and Sidewalks, Code of the City of
Roanoke (1979), as amended; and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 471.)
Council Member Bestpitch moved the adoption of Ordinance No. 41050- 020518.
The motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
192
Council Member Bestpitch offered the following ordinance: I
( #41051 - 020518) AN ORDINANCE establishing the fees for the placement of
dumpsters and portable storage containers within the public right -of -way or on public
property pursuant to Section 30 -2, Obstructions generally, of Chapter 30, Streets and
Sidewalks, of the Code of the City of Roanoke (1979), as amended; providing for an
effective date, and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 472.)
Council Member Bestpitch moved the adoption of Ordinance No, 41051 - 020518.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following resolution:
( #41052 - 020518) A RESOLUTION amending the Fee Compendium to create new
fees for the placement of dumpsters and portable storage containers within the public
right -of -way or on public property; and providing for an effective date.
(For full text of resolution, see Resolution Book No. 79, page 474.)
Council Member Bestpitch moved the adoption of Resolution No. 41052- 020518.
The motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
AMENDMENT OF THE CITY CODE WITH REGARD TO THE SOLID WASTE
COLLECTION FEES: The City Manager submitted a written communication
recommending amendment of the City Code with regard to the solid waste collection fees.
(For full text, see communication on file in the City Clerk's Office.)
193
Council Member Bestpitch offered the following ordinance:
( #41053- 020518) AN ORDINANCE amending and reordaining Section 14.1 -5(b)
and Section 14.1 -5(c), Fees for collection, of Article I, In General, of Chapter 14.1, Solid
Waste Manaoement, of the Code of the City of Roanoke (1979), as amended; authorizing
the City Treasurer to rescind certain billings and make certain refunds, authorizing the
City Manager to take all steps necessary to implement Section 14.1 -5, as amended,
providing for an effective date; and dispensing with the second reading of this Ordinance
by title.
(For full text of ordinance, see Ordinance Book No. 79, page 475.)
Council Member Bestpitch moved the adoption of Ordinance No. 41053-020518.
The motion was seconded by Council Member Ferris.
Following remarks by Council Member Bestpitch and the City Attorney, Ordinance
No. 41053- 020518 and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following ordinance:
( #41054- 020518) AN ORDINANCE amending Ordinance No. 40817 - 051517
previously adopted by Roanoke City Council on May 20, 2017, which established certain
solid waste collection service fees pursuant to Section 14.1 -5(a), Fees for collection, of
Article I, In General, of Chapter 14.1, Solid Waste Management, of the Code of the City
of Roanoke (1979), as amended; providing for an effective date; and dispensing with the
second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 477.)
Council Member Bestpitch moved the adoption of Ordinance No. 41054-020518.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
194
Council Member Bestpitch offered the following resolution:
( #41055- 020518) A RESOLUTION amending the Fee Compendium to include
fees for solid waste collection as set out below; and establishing an effective date.
(For full text of resolution, see Resolution Book No. 79, page 479.)
Council Member Bestpitch moved the adoption of Resolution No. 41055- 020518.
The motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
City Receives Snowfighting Award
• Roanoke's Public Works Department has received the Salt Institute's 2017
Safe and Sustainable Snowfighting Award. The department is among the 85 ^
transportation facilities across the United States and Canada being recognized
for environmental consciousness and effective management in the storage of
winter road salt.
• We appreciate the efforts of all of our employees who are involved in the
management and application of road salt. Their efforts have a direct influence
on ensuring that our schools, businesses, and residents are able to return to
normal activities as soon as is practical after a snow event.
• Our Public Works Department has won this award every year since 2012.
Leadership College Begins in March
• Registration is open for the 2018 Leadership College.
• Classes will be held at the Noel C. Taylor Municipal Building in Room 159 on
Thursday evenings from 6:00 p.m. to 9:00 p.m., March 22 through May 17,
2018.
• The program is free, but seating is limited. Register online at
roanokeva.gov /leadershipcollege or call 853 -5210.
Solid Waste Collection Fee Due
• Citizens are reminded that the fee is due on Thursday, Feb. 15, 2018.
• In addition to paying in person at Treasurer's Office in the Noel C. Taylor
Municipal Building, this bill may be paid online using an E -check or credit
card. For more information, contact the Solid Waste Division at 540 -853-
2000, Option 1.
REPORTS OF COMMITTEES: NONE.
195
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS:
OPPOSING ENACTMENT OF ANY WIRELESS COMMUNICATIONS
LEGISLATION: Council Member Ferris offered the following resolution opposing
enactment of any wireless communications legislation, including HB 1258 and SB 405
that reduces the regulatory role of localities in the installation and operation of wireless
telecommunication structures:
( #41056- 020518) A RESOLUTION urging the General Assembly and the
Governor of the Commonwealth of Virginia to oppose enactment of wireless
telecommunications legislation promoted by the telecommunications industry that will
remove any meaningful role for localities in the installation and operation of new
telecommunication structures and replacement of current technology.
(For full text of resolution, see Resolution Book No. 79, page 482.)
Council Member Ferris moved the adoption of Resolution No. 41056- 020518. The
motion was seconded by Vice -Mayor Price.
Vice -Mayor Price commented that the issue with telecommunications has been
ongoing for many years and the Virginia Municipal League joined with the City in
recognizing that the matter must be addressed.
Council Member Ferris advised that the telecommunications industry attempted to
get legislation passed by the General Assembly that would remove the ability of localities
to regulate the locations and aesthetics of antennas. He noted that the Virginia Municipal
League and the City of Roanoke opposed the legislation and last year a truce was
declared and both parties were to retreat to a collaborative process to discuss how the
mechanisms worked, but the telecommunications industry walked away from discussions
and the matter was once again before the General Assembly. He added that he and the
City Attorney recently traveled to Richmond to attend the Virginia Municipal League
Legislative Day to discuss matters of mutual interest with the delegation.
Council Member Bestpitch interjected now was the time for concerned citizens to
contact their delegates and voice opposition to HB 1258 and SB 405.
At this point, Mayor Lea relinquished the Chair to the Vice -Mayor and left the
meeting (4:10 p.m.).
M eJ
There being no additional comments by the Council Members, Resolution No. ..
41056- 020518 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Trinkle, Bestpitch, Dykstra and Vice -
Mayor Price -6.
NAYS: None -0.
(Mayor Lea was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL: NONE.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL. SEE BELOW.
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Council Member Dykstra moved that each Member of City Council certify
to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City Council.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Ferris, Garland, Trinkle, Bestpitch, Dykstra and Vice -
Mayor Price -6.
NAYS: None -0.
(Mayor Lea was absent.)
LOCAL OFFICE ON AGING ADVISORY BOARD: The Mayor called attention to
the upcoming expiration of the one -year term of office of Cindy McFall as the City
representative of the Local Office On Aging Advisory Board ending February 28, 2018;
whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Cindy McFall.
197
There being no further nominations, Ms. McFall was reappointed as the City
representative of the Local Office on Aging Advisory Board for a one -year term of office
ending February 28, 2019, by the following vote:
FOR MS. MCFALL: Council Members Ferris, Garland, Trinkle, Bestpitch, Dykstra
and Vice -Mayor Price -6.
(Mayor Lea was absent.)
ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to the
resignation of Antwyne Calloway as a member of the Roanoke Neighborhood Advocates
ending June 30, 2020; whereupon, he opened the floor for nominations.
(Vacancy was re- created by the unavailability of Michael L. Cherry. II, to fill the
unexpired term of office. Mr. Cherry was appointed on December 4, 2017).
Council Member Bestpitch placed in nomination the name of The Reverend
Charles Wilson.
There being no further nominations, Reverend Wilson was appointed to fill the
unexpired term of office ofAntwyne Calloway as a member of the Roanoke Neighborhood
Advocates ending June 30, 2020, by the following vote:
FOR REVEREND WILSON: Council Members Ferris, Garland, Trinkle, Bestpitch,
Dykstra and Vice -Mayor Price -6.
(Mayor Lea was absent.)
WESTERN VIRGINIA WATER AUTHORITY: The Mayor called attention to the
resignation of Wayne Bowers as the Roanoke City Appointee of the Western Virginia
Water Authority ending June 30, 2021; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Robert S. Cowell, Jr.
There being no further nominations, Mr. Cowell was appointed to fill the unexpired
term of office of Wayne Bowers as the Roanoke City Appointee of the Western Virginia
Water Authority ending June 30, 2021, by the following vote:
FOR MR. COWELL: Council Members Ferris, Garland, Trinkle, Bestpitch, Dykstra
and Vice -Mayor Price -6.
(Mayor Lea was absent.)
•
WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY: The
Mayor called attention to the expiration of the four -year terms of office of J. Granger
Macfarlane as the Roanoke City Appointee and R. Brian Townsend as the Roanoke City
Alternate representatives of the Western Virginia Regional Industrial Facility Authority
ended February 3, 2018; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of J. Granger
Macfarlane and R. Brian Townsend.
There being no further nominations, Mr. Macfarlane as the Roanoke City
Appointee and Mr. Townsend as the Alternate Roanoke City Appointee were reappointed
as representatives of the Western Virginia Regional Industrial Facility Authority for terms
of three - years, each, ending February 3, 2022, by the following vote:
FOR MESSRS. MACFARLANE AND TOWNSEND: Council Members Ferris,
Garland, Trinkle, Bestpitch, Dykstra and Vice -Mayor Price -6.
(Mayor Lea was absent.)
TOWING ADVISORY BOARD: The Mayor called attention to expiration of the
three -year term of office of Randall Simmons as a (Citizen at Large) member of the
Towing Advisory Board ended October 31, 2017. Inasmuch as Mr. Simmons having -+
served three consecutive terms of office, is not eligible for reappointment, Mayor Lea
opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Harold Wallick.
There being no further nominations, Mr. Wallick was appointed to replace Randall
Simmons as a (Citizen at Large) member of the Towing Advisory Board for a term of office
ending October 31, 2020, by the following vote:
FOR MR. WALLICK: Council Members Ferris, Garland, Trinkle, Bestpitch, Dykstra
and Vice -Mayor Price -6.
(Mayor Lea was absent.)
Council Member Bestpitch moved that the City residency for Mr. Wallick as a
(Citizen at Large) member of the Towing Advisory Board be waived in this instance. The
motion was seconded by Council Member Ferris and unanimously adopted.
199
There being no further business to come before the Council, Vice -Mayor Price
declared the regular meeting adjourned at 4:20 p.m.
APPROVED
,`/�
ATTEST
�: y_n n
Stephanie M. Moon oI MMC '
City Clerk
Sherman P. Lea, Sr.
Mayor
200
ROANOKE CITY COUNCIL - REGULAR SESSION
February 20, 2018
2:00 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
February 20, 2018, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 40879- 070317
adopted by the Council on Monday, July 3, 2017.
PRESENT: Council Members John A. Garland, Anita J. Price, David B. Trinkle,
William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
MOMENT OF SILENCE: Mayor Lea called for a Moment of Silence for the
victims and their families due to the tragic killing of 17 students and wounding of 13 at
the Marjory Stoneman Douglas High School in Parkland, Florida, on Wednesday,
February 14, 2018.
The Invocation was delivered by Mayor Sherman P. Lea, Sr.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
GOVERNMENT FINANCE OFFICERS ASSOCIATION DISTINGUISHED
BUDGET PRESENTATION AWARD: Mayor Lea presented the Government Finance
Officers Association Distinguished Budget Presentation Award for the Fiscal Year 2018
Budget to Amelia C. Merchant, Director of Finance.
201
AARP NETWORK OF AGE- FRIENDLY COMMUNITY CERTIFICATION: Mayor
Lea recognized and presented the Certification of the City of Roanoke as an AARP
Network of Age - Friendly Community to Robert S. Cowell, Jr., City Manager.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
FIRE STATION NO. 7: Mark L. Ferguson, 356 Walnut Avenue, Unit D, S. W.,
appeared before the Council to express his gratitude to the Council for having an open
mind regarding the replacement of the historic Fire Station No. 7 building; and Allison
Blanton, 1701 Arlington Road, S. W., President, Roanoke Valley Preservation
Foundation, also appeared before the Council to urge them to explore other options to
preserve the historic Fire Station No. 7 building.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion is desired, the
item would be removed from the Consent Agenda and considered separately. He called
attention to Item C -2, advising that the item would be removed and considered
separately inasmuch as Council Member Dykstra has a personal conflict in connection
with discussion or consideration of acquisition of interests in real property by the City for
public purpose, whether in fee simple, in leasehold, or in other interest.
MINUTES: Minutes of the regular meeting of City Council held on Monday,
February 5, 2018, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Bestpitch
and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
ARCHITECTURAL REVIEW BOARD: A communication from the City Clerk
advising of the resignation of John Missell as a member of the Architectural Review
Board, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
202
Council Member Ferris moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Bestpitch and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
ACQUISITION OF INTERESTS IN REAL PROPERTY BY THE CITY FOR
PUBLIC PURPOSE, WHETHER IN FEE SIMPLE, IN LEASEHOLD, OR IN OTHER
INTEREST: A communication from the City Manager requesting that Council convene
in a Closed Meeting to discuss or consider the acquisition of interests in real property by
the City for public purpose, whether in fee simple, in leasehold, or in other interest,
where discussion in an open meeting would adversely affect the negotiating strategy of
the public body, pursuant to Section 2.2 -3711 (A) (3), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra read into the record the following Conflict of Interest
Statement in connection with the abovementioned matter:
"STATEMENT OF CONFLICT OF INTEREST
I, Michelle L. Dykstra, state that I have a personal interest in the agenda item C -2
of the 2:00 p.m. Session of City Council on February 20, 2018, regarding a
communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss or consider the acquisition of interests in real property by the City for
public purposes, whether in fee simple, in leasehold, or in other interest, because my
employer, Boys & Girls Clubs of Southwest Virginia, Inc., has an interest in a lease
transaction with Restoration Housing, or its assigns, and members of Restoration
Housing hold interests in the entity which holds interest in the real property in which the
City may consider acquiring and interest. Therefore, pursuant to Virginia Code Sections
2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept
this statement and ask that it be made a part of the minutes of this meeting.
Witness the following signature made this 201" day of February, 2018.
S/ Michelle L. Dykstra
Michelle L. Dykstra, Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
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Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Bestpitch
and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Ferris and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra abstained from voting.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
UNITED STATES CENSUS BUREAU: Ronald E. Brown, U. S. Census
Specialist, appeared before the Council to share information with regard to the process
for conducting the upcoming 2020 U. S. Census.
(See copy of documents on file in the City Clerk's Office.)
Mr. Brown advised that the U. S. 2020 Census will occur on April 1, 2020 to
determine how the population has changed over the last decade; and by the end of
2020, statistics on how the country has changed must be provided to the President by
December 31.
He shared certain facts that have impacted the population and the City of
Roanoke, noting various numbers dictate how many seats Virginia will have in the
United States Congress and how the Federal Government will distribute over $675
billion annually back into communities for a variety of things, such as education, free
lunches, infrastructure or medical care. He further noted that for every person that will
not be counted, they represent $2,000.00 annually that the City will lose and over a 10
year period it equates to approximately $20,000.00 per person.
He pointed out that the City of Roanoke agreed to be a participant in the local
update of census addresses by reviewing the previous address file, provide updates
and forward the information to the Census Bureau.
As part of his presentation, Mr. Brown requested that the Council establish a
Complete Count Committee Task Force comprised of citizens to plan census activities
for the City of Roanoke.
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He concluded that at the end of the first quarter in 2021, the Census Bureau will
release the census numbers to the Governor and legislators in Virginia for consideration
of redistricting, adding during the 2010 census, there were some areas in the City that
were difficult to count and perhaps outreach to those individuals emphasizing the
importance of returning the census form can ensure the best census outcome possible
in 2020.
Following questions and comments by the Council with regard to accurately
counting the homeless, and the makeup of the abovementioned task force, Mr. Brown
advised that training would be provided upon its creation.
There being no further comments by the Council, Mayor Lea thanked Mr. Brown
for the informative briefing and advised that the remarks would be received and filed.
At this point, Council Member Dykstra was out of the Council Chamber
(2:45 p.m.)
ASPIRATIONS OF THE LATE TOM M. CAIN: Peter Wonson, Carroll Carter, and
John Lewis gave remarks regarding information with regards to the aspirations of the
late Tom M. Cain, community advocate, and shared information regarding the seven
components of Tom Cain and Carroll Carter's "One Valley" vision.
(See copy of document on file in the City Clerk's Office.)
In response to inquiry about partnerships, Mr. Wonson referenced that Messrs.
Cain and Carroll, along with others spent five years building partnerships with local
businesses, various non - profits, the City of Roanoke, and Virginia Tech, adding they will
continue to seek other connections and partnerships, such as Northwest Neighborhood
Environmental Organization (NNEO), Apple Ridge Farm, Healthy Roanoke Valley,
certain Virginia Tech departments, Wometco Coca -Cola Bottling Company of Roanoke,
Inc., United Way of Roanoke Valley, Roanoke Chapters of the NAACP and SCLC, Lick
Run Watershed Association, Carillon Clinic, Roanoke City Public Schools, North Cross
School, Roanoke Catholic School, Focus Radio, YMCA Express at Gainsboro, Virginia
Foundation for Healthy Youth, New Horizons Healthcare, Western Virginia Workforce
Development Board, Roanoke Redevelopment and Housing Authority, Restorations
Specialists, and Square One Contracting.
As comments by Messrs. Wonson, Carroll and Lewis concluded, information
regarding the George Washington Carver Environmental Education Center was shared,
noting that the Center will be the first independent educational entity in northwest
Roanoke designed to attract and teach students and adults throughout the Roanoke
Valley and to offer additional employment in the community and host programs,
speakers, and seminars designed to inspire African - American and other students to
follow career paths into "green collar' and environmental work, and fields that are
growing rapidly in the United States, but are very under - represented by people of color.
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There being no further comments, Mayor Lea noted that all remarks would be
received and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
Parks and Recreation 2018 Master Plan:
Michael Clark, Director, Parks and Recreation, briefed the Council with regard to
the Parks and Recreation 2018 Master Plan Update, noting best practices as a part of
the accreditation process. As part of his presentation, the following information was
highlighted:
Purpose
Roanoke's History of Previous Master Plans
Process (through January 2019)
o Facility and Program Analysis
o Public Input
o Trends Analysis
o Strategic Plan Development
o Summary of Findings and Adoption
(For full text, see copy of presentation on file in the City Clerk's office.)
Council Member Bestpitch thanked Mr. Clark for the update and emphasized
work had been done to expand interest in outdoor recreation within the City, as well as
on the Virginia's Blue Ridge as a destination for outdoor activities. He called attention
to a preliminary presentation held at the Higher Education Center on Thursday,
February 15, 2018, whereby the Roanoke Regional Partnership had created a program
called Roanoke Outside, with Pete Eshelman, Director of Outdoor Branding, Roanoke
Regional Partnership, worked with Green Play LLC to evaluate assets and needs in the
Roanoke Valley Region regarding outdoor recreation, adding that the Roanoke Parks
and Recreation Department also is part of said Program.
Since the survey recognized the lack of campgrounds and cabin rentals, he has
held conversations with the City Manager and others regarding the possibility of
terminating the current lease agreement with the National Park Services and perhaps
executing a new lease agreement with a private operator to offer a camping option that
would be beneficial for not just the City of Roanoke, but the entire Roanoke region.
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Council Member Garland inquired of a recent comprehensive study citing
duplication of regional athletic and City school programs; whereas Mr. Clark stated that
the City will work in tandem with Pete Eshelman, Director of Outdoor Branding,
Roanoke Regional Partnership, and other organizations to ensure no duplication of
programs occur. Mr. Clark added that the City will cover every facet of youth athletics
as well as outdoor recreational pursuits; and he encouraged all to attend and participate
in the community stakeholder and focus group meetings regarding the future of parks,
trails, recreation facilities, programs, and services during March 2018.
Following ongoing dialogue, the City Manager stated that the Council would be
provided updates on the progress of the Parks and Recreation Master Plan.
There being no additional comments by the Council, the Mayor advised that
remarks would be received and filed.
Parks and Recreation and Mill Mountain Garden Club — Go Native:
Jane Coulter, Senior Member of Mill Mountain Garden Club, briefed the Council
on the Club's partnership with the City of Roanoke and highlighted the following:
• History
• Proposed Project
• Go Native Garden Project
(See copy of presentation on file in the City Clerk's Office.)
Following comments by the Council, Mayor Lea thanked Ms. Coulter for the
update and advised that the briefing would be received and filed.
At this point, Council Member Dykstra reentered the meeting (3:38 p.m.),
ITEMS RECOMMENDED FOR ACTION:
FIRE STATION NO. 7 PROJECT: The City Manager submitted a written
communication recommending acquisition of real property from Village Green, LLC, in
connection with Fire Station No. 7 Project.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Ferris offered the following ordinance,
( #41057- 022018) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the proposed Fire Station No. 7 Project
( "Project "), authorizing City staff to acquire such property rights by negotiation for the
City; authorizing the City Manager to execute appropriate acquisition documents; and
dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 484.)
Council Member Ferris moved the adoption of Ordinance No. 41057 - 022018.
The motion was seconded by Council Member Bestpitch.
The City Manager commented that the current site was inadequate to
accommodate the new station and property needed to be secured in proximity to the
site; therefore, negotiations needed to begin regardless of design.
Tim Parry, President, Roanoke Firefighters Association, appeared before the
Council and advised that 98 percent of the firefighters stationed at Fire Station No. 7
would prefer a new station and expressed concern about the challenges by the City to
renovate the Fire Station. He urged the Council to consider the interest of the
firefighters that put their lives on the line daily to ensure the safety of the community.
(See copy of written remarks on file in the City Clerk's Office.)
The City Manager provided a recent update with regard to current options and
possibilities for the Fire Station No. 7 project, noting that staff reengaged with the
selected design firm and architect to provide a cost to evaluate and develop a concept
that retained the existing building, while using the same programming and functionality
included in the original scope of work.
He further advised that it would take about 17 weeks to fulfill the request and
would cost approximately $51,090.00 for a conceptual design, site evaluation,
preparation of a schematic design, estimate of construction cost -- taking into account the
impact on the construction schedule, and if the alternative could be completed within the
existing schedule.
Following extensive dialogue and additional inquiries regarding cost, Mr. Garland
retorted that the costs were on target and technically a renegotiated contract with a
schematic plan would cost nothing; and added that an additional $50,000.00 did give
him pause, but if the interest to save the existing historic fire station was apparent,
private fundraising was an option. Council Member Dykstra noted her reservation as to
gambling with $51,000.00 of taxpayers' money; and Councilman Trinkle said reusing
the station would ultimately cost more, and at a time when the City was coping with a
tightening budget.
M
After a comprehensive deliberation of the matter, it was the consensus of the
Council for the City Administration to move forward with the current building design and
that multiple plans and the Capital Improvement Plan were approved exclusively since
the building was to be demolished; and Ordinance No. 41057- 022018 was adopted by
the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
REVISED FY2018 HUD BUDGET: The City Manager submitted a written
communication recommending revision to FY2018 HUD Budget Ordinance.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #41058- 022018) AN ORDINANCE to appropriate and de- appropriate funding
from the Department of Housing and Urban Development (HUD) for the Community
Development Block Grant Program (CDBG), and HOME Investment Partnerships
Program, amending and reordaining certain sections of the 2017 - 2018 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 485.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41058-
022018. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION: The City
Manager submitted a written communication recommending de- appropriation of Virginia
Department of Rail and Public Transportation Intercity Passenger Rail Operating and
Capital Program Revenue Funds.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Trinkle offered the following budget ordinance:
( #41059 - 022018) AN ORDINANCE to de- appropriate funding from the Virginia
Department of Rail and Public Transportation for the Passenger Rail Infrastructure
project, amending and reordaining certain sections of the 2017 - 2018 Capital Projects
Fund Appropriations and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 487.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 41059-
022018. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
VIRGINIA DEPARTMENT OF TRANSPORTATION ECONOMIC
DEVELOPMENT: The City Manager submitted a written communication recommending
acceptance and authorization to execute a Virginia Department of Transportation
Economic Development Access Program Grant for extension of Blue Hills Drive, N. E.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41060 - 022018) A RESOLUTION accepting the Virginia Department of
Transportation's (VDOT) award to the City in the total amount of $650,000.00 for the
Economic Development Access Program for the extension of Blue Hills Drive, N. E.,
Roanoke, Virginia, to serve the Deschutes Brewery, Inc. site; authorizing the City
Manager to execute a VDOT Standard Project Administration Agreement for State -aid
Projects and Appendix A for the New Construction Roadway on Blue Hills Drive, N. E.;
and authorizing the City Manager to take certain other actions in connection with the
above matters and project.
(For full text of resolution, see Resolution Book No. 79, page 488.)
Council Member Bestpitch moved the adoption of Resolution No. 41060 - 022018.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0
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COMMENTS OF THE CITY MANAGER.
The City Manager gave the following comments:
Reimagine Oak Grove
• Roanoke County and the City of Roanoke are developing plans to make it
easier for Oak Grove residents and visitors to get to the parks, shops,
restaurants, and amenities.
• Citizens will be invited to share ideas to shape the future of this community
and help build a walkable and dynamic center in Oak Grove.
• Community Meetings will be held to receive input:
• Thursday, March 15, from 4:00 p.m. to 7:00 p.m. at Oak Grove
Elementary School
• Saturday, March 24, from 9:00 a.m. to 12:00 p.m. at Oak Grove
Elementary School
• Additional community meetings will be held in May, and a survey is available
online at roanokecountyva.gov /OakGrove.
• Staff anticipates presenting a redevelopment plan by this fall.
Solid Waste Collection
City offices were closed on Monday for Presidents' Day. As a result,
residential /commercial collection of trash, brush, bulk, and "A" week single- '
stream recycling during this week will be delayed by one day.
Solid Waste Fee
• Just a reminder - the due date for all Solid Waste Fee payments has been
changed from February 15 to March 30, 2018.
Payments can be made:
o in person at the Municipal Building
o by Drop Box located at the Municipal Building
o by mail addressed to Treasurer, City of Roanoke, P.O. Box 1451,
Roanoke, VA 24007
o by phone using a Credit/Debit Card at 1- 800 - 272 -9829 (Jurisdiction Code
1006) or
o by E -check or Credit Card online at roanokeva.gov /payments
Youth Voices of the Roanoke Valley Will Host Two Events
• Saturday, February 24
• Roanoke College
9:00 a.m. to 2:30 p.m.
The event is titled "Speak Up." This is an opportunity for high school students
to talk about difficult issues they are facing today.
Topics will include diversity, inclusion, and equity in our community.
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• Saturday, March 3, 2018
Lucy Addison Middle School
Noon to 3:00 p.m.
The event is titled "So You Want to be a Millionaire, Get Started Now!"
Discussion will focus on job readiness for our youth.
More information about these events is available on Facebook; search "Roanoke
Youth Services."
REPORTS OF COMMITTEES:
EDUCATIONAL PROGRAMS: The Roanoke City School Board submitted a
written report requesting appropriation of funds for various educational programs; and
the City Manager submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Ferris offered the following budget ordinance:
( #41061 - 022018) AN ORDINANCE to appropriate funding from the
Commonwealth and Federal grants for various educational programs, amending and
reordaining certain sections of the 2017 - 2018 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 489.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 41061-
022018. The motion was seconded by Council Member Trinkle.
Dr. Rita D. Bishop, Superintendent of Roanoke City Public Schools, appeared
before the Council and shared vital information regarding school safety measures and
certain protocols that were in place in the event of school violence.
During her remarks, Dr. Bishop mentioned creating a new administrative position
a chief of security — and funding the position with savings in the budget. She stressed
the need for four additional Sheriff Deputies to work in the elementary schools, adding
that currently four deputies oversee 17 elementary schools.
In response to an inquiry of Council Member Ferris as to what assistance the
Council could offer, Dr. Bishop replied she needed $242,000.00 to pay for
abovementioned four additional Sheriff Deputies.
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There being no further inquiries and /or comments by the Council, Budget
Ordinance No. 41061 - 022018 was adopted by the following vote:
AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and
Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
YOUTH - SCHOOL SAFETY - ROANOKE CITY GIRLS AND BOYS HIGH
SCHOOL BASKETBALL TEAMS - LENTEN SERIES:
In connection with comments regarding school safety, attention was called to the
following two Youth Voices of the Roanoke Valley events:
"Speak Up" on Saturday, February 24 at Roanoke College, Colket Center,
Wortman Ballroom
"So You Want to be a Millionaire, Get Started Now!" on Saturday, March 3
at Addison Middle School.
Prepared statements were read by Mayor Lea and Council Member Garland in
connection with the shooting in Parkland, Florida at the Majory Stoneman Douglas High
School on Wednesday, February 14, 2018.
(See copies of the documents on file in the City Clerk's Office.)
Regarding remarks by the School Superintendent, the City Manager was asked
to find funds in the FY2018 -2019 budget or immediately for four additional Sheriff
Deputies to be located in the City Schools.
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Congratulations expressed to the Roanoke City girls and boys high school
basketball teams on their recent wins, noting that the teams will play in the Quarter
Finals on Wednesday, February 23 as follows:
William Fleming Boys at Albemarle
Patrick Henry Boys at Harrisonburg
William Fleming Girls at Home
Patrick Henry Girls at Home
Members of Council were encouraged to support the high school basketball teams.
Special Lenten Series to be hosted by First Baptist Church — Gainsboro and
Greene Memorial United Methodist Church called "From Confession to
Communication." To be held in the Fellowship Hall of First Baptist Church and will
begin on Wednesday, February 21 and conclude on Wednesday, March 28. The
Church will serve soup and sandwiches at 6:00 p.m., followed by teaching, tools, and
tough questions at 6:30 p.m., and conversation, conclusions and connections at 730
p.m.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 5:26 p.m., the Mayor declared the Council Meeting in recess until 7:00 p. m.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P. Lea, Sr.,
presiding.
PRESENT: Council Members John A. Garland, Anita J. Price, David B. Trinkle,
William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Vannie L. Harrell, Pastor, Church
Alive International.
Z
MOMENT OF SILENCE: Mayor Lea called for a Moment of Silence for the
victims and their families due to the tragic killing of 17 students and wounding of 13 at
the Marjory Stoneman Douglas High School in Parkland, Florida on Wednesday,
February 14, 2018.
The Pledge of Allegiance to the Flag of the United States of America was led by
Boy Scout Troop No. 17 of St. John's Episcopal Church.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Ferris moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ROANOKE PREVENTION ALLIANCE YOUTH LEADERSHIP: Members of the
Roanoke Prevention Alliance Youth Leadership appeared before the Council to share a
presentation focusing on Young People Making Things Happen.
(See copy of presentation on file in the City Clerk's Office.)
Following presentation and comments by the Council, the Mayor expressed
appreciation to the youth and noted that all comments would be received and filed.
CUB SCOUT PACK NO. 7: The Mayor recognized Cub Scout Pack No. 7 of Our
Lady of the Valley.
PUBLIC HEARINGS:
REZONING AT 745 TOWNSIDE ROAD, S. W.: Pursuant to Resolution No.
25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Tuesday, February 20, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a request of Chris Benson to amend the
conditions proffered as part of a previous rezoning at 745 Townside Road, S. W.,
bearing Official Tax Map No. 5490307, the matter was before the body.
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Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, January 30, 2018; and Tuesday, February 6, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Amended Application No. 1, as
amended at the hearing and subsequently submitted as Amended Application No. 2, is
consistent with the City's Comprehensive Plan, Franklin Road/ Colonial Avenue Plan,
and Zoning Ordinance, as the amendment to conditions would allow a use that could be
appropriate to the surrounding area to be pursued as a special exception by the
applicant.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance
( #41062 - 022018) AN ORDINANCE to amend conditions presently binding upon
property located at 745 Townside Road, S. W., conditionally zoned CG, Commercial -
General District; and dispensing with the second reading of this ordinance by title.
(For full text, see Ordinance Book No. 79, page 490.)
Council Member Trinkle moved the adoption of Ordinance No. 41062- 022018.
The motion was seconded by Council Member Ferris.
Chris Benson appeared in support of the amendment to proffers on the property
located at 745 Townside Road, S. W.
The Mayor inquired if there were persons present who wished to speak on the
matter.
Gilbert E. Butler, Jr., appeared before the Council representing two apartment
communities adjacent to 745 Townside Road, S. W., in opposition of the proposed
rezoning request. Mr. Butler expressed concern regarding an increase in the noise
level caused by excessive barking from numerous dogs running outside on the exterior.
Mr. Benson clarified that the dogs would not be out of the kennel prior to
10:00 a.m. and would return inside by 5:30 p.m. He explained that the facility was not
pens and runs; that all dogs were housed inside the facility and added the reason for
providing yards was to exercise a few animals at a time for agility and dog training
which would require approximately four or five employees.
216
The City Attorney explained the request was to amend the proffers, and if
amended and the ordinance was adopted, Mr. Benson could seek a special exception
from the Board of Zoning Appeals, who could impose conditions that would affect the
operation at the property and running of the land. Mr. Callaghan continued to say that if
the ordinance was adopted, Mr. Benson cannot have his dogs outside until he goes
before the Board of Zoning Appeals, which requires a public hearing; whereby, citizens
could come and impose conditions as to the number of dogs allowed outside or deny
the request.
As discussion ensued regarding the matter, Mr. Callaghan pointed out that the
Council did not review decisions of the Board of Zoning Appeals; and it would be
premature to set forth proffers, but if the proposed ordinance passes, Mr. Benson would
have the pleasure to appear before the Board of Zoning Appeals to discuss the issues
and Mr. Shaw could inform the Board of Zoning Appeals of those concerns expressed
by Mr. Butler.
There being no further speakers, the Mayor declared the public hearing closed.
There being no additional comments and /or inquiries by the Council Members,
Ordinance No. 41062 - 022018 was adopted by the following vote:
AYES: Council Members Garland, Price, Bestpitch, Ferris and Mayor Lea -5.
NAYS: Council Members Trinkle and Dykstra -2.
REZONING OF PROPERTIES AT THE WESTERN PORTION OF 752 31ST
STREET, N.W., 744 31ST STREET, N.W., 742 31st Street, N.W. and 736 31st Street,
N.W.: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6,
1981, the City Clerk having advertised a public hearing for Tuesday, February 20, 2018,
at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of F.V.
Cemetery Company, Inc., to rezone the following properties: the western portion of 752
31st Street, N.W., that extends 200' in an easterly direction from its boundary with
Fairview cemetery; 744 31st Street, N.W.; 742 31st Street, N.W.; and 736 31st Street,
N.W.; bearing Official Tax Map Nos. 2530107, 2530123, 2530113, and 2530122,
respectively, from RM -1, Residential Mixed Density District, to ROS, Recreation and
Open Space District, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, January 30, 2018; and Tuesday, February 6, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
217
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Amended Application No. 1, is
consistent with the City's Comprehensive Plan, Peters Creek South Neighborhood Plan,
and Zoning Ordinance as existing cemetery property will be able to continue to be used
in the manner appropriate to the surrounding neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #41063 - 022018) AN ORDINANCE to rezone a portion of 752 31" Street, N. W.,
and the entirety of the properties located at 744 31st Street, N. W., 742 31" Street,
N. W., and 736 31s' Street, N. W., from RM -1, Residential Mixed Density District, to
ROS, Recreation and Open Space District; and dispensing with the second reading of
this ordinance by title.
(For full text, see Ordinance Book No. 79, page 492.)
Dennis R. Cronk, Vice- President/Secretary, Poe & Cronk Real Estate Group,
appeared in support of the rezoning.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41063- 022018 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
REPEALING AND REPLACING CONDITIONS PROFFERED AS PART OF A
PREVIOUS REZONING AT 1919 10TH ST., N.W.: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Tuesday, February 20, 2018, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on a request of SWW Investments Co., LLC, to repeal and
replace conditions proffered as part of a previous rezoning at 1919 10th St., N. W.,
bearing Official Tax No. 2060534, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, January 30, 2018; and Tuesday, February 6, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
•
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Amended Application No. 3 is
consistent with the City's Comprehensive Plan, Harrison/Washington Park
Neighborhood Plan, and Zoning Ordinance as a vacant property will be able to be used
in a manner appropriate to the surrounding neighborhood.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance
( #41064 - 022018) AN ORDINANCE to repeal Ordinance No. 39865- 021814,
adopted February 18, 2014, to the extent that it placed certain conditions on property
located on 1919 loth Street, N. W., bearing Official Tax Map No. 2060534, and placing
new proffers on the subject property; and dispensing with the second reading of this
ordinance by title.
(For full text, see Ordinance Book No. 79, page 493.)
Council Member Bestpitch moved the adoption of Ordinance No. 41064 - 022018.
The motion was seconded by Council Member Ferris.
Ben Crew, Balzer & Associates, Inc., appeared in support of the repealing and
replacing certain proffers on the property located at 1919 10" Street.
The Mayor inquired if there were persons present who wished to speak on the
matter.
Leon Saunders, 428 Mountain Drive, N. W., appeared before the Council to
inquire about the extent of the proffers being requested.
Mr. Crew explained that the new proffers would allow for a gas station, beauty
shop, and /or convenience store.
There being no further speakers, the Mayor declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41064 - 022018 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Ferris and Mayor
Lea -6.
NAYS: Council Member Dykstra -1.
219
LEASING A PORTION OF CITY -OWNED PROPERTY LOCATED AT 0
MORGAN AVENUE, S. E., COMMONLY KNOWN AS "MORINGSIDE PARK ":
Pursuant to instructions by the Council, the City Clerk having advertised a public
hearing for Tuesday, February 20, 2018 at 7:00 p.m., or as soon thereafter as the
matter may be heard on the proposal of the City of Roanoke to request to lease a
portion of City -owned property located at 0 Morgan Avenue, N. W., commonly known as
"Moringside Park" to Roanoke Community Garden Association, Incorporated, for a term
of five years, commencing March 1, 2018, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, February 12, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a lease
agreement with the Roanoke Community Garden Association, Incorporated, for a five
year period, commencing March 1, 2018 and expiring February 28, 2023, subject to
approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance
( #41065- 022018) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Roanoke Community Garden Association, Incorporated, for the
lease of approximately 6,000 square feet of City -owned property, being a portion of
City -owned property located at 0 Morgan Avenue, N. E., Roanoke, Virginia, designated
as Official Tax Map No. 4240102, commonly known as "Morningside Park" ( "Property ");
and dispensing with the second reading of this ordinance by title.
(For full text, see Ordinance Book No. 79, page 495.)
Council Member Bestpitch moved the adoption of Ordinance No. 41065- 022018.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following comments by Council Members Bestpitch and Dykstra, Ordinance No.
41065 - 022018 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
220
At this point, Council Member Trinkle left the Council Chamber (7:53 p.m.). y
LEASING A PORTION OF CITY -OWNED PROPERTY LOCATED AT 0
MORGAN AVENUE, S. E., COMMONLY KNOWN AS "MORINGSIDE PARK ":
Pursuant to instructions by the Council, the City Clerk having advertised a public
hearing for Tuesday, February 20, 2018 at 7:00 p.m., or as soon thereafter as the
matter may be heard on the proposal of the City of Roanoke to lease an approximate
60' x 60' Plot of land located at Morningside Park along Morgan Avenue, N. W., and
being a Portion of Tax Map Number 240102 to Carilion Clinic to use for an Urban Farm
property located at 0 Morgan Avenue, N. W., commonly known as "Moringside Park" to
Carillon Clinic, for a term of five years, commencing March 1, 2018, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, February 12, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a lease
agreement with Carilion Clinic, for a five year period commencing March 1, 2018 and
expiring February 28, 2023, subject to approval as to form by the City Attorney.
(For full text, see copy of report on file in the City Clerk's Office.)
Mayor Lea pointed out that at the February 5 Council Meeting, Council Member
Trinkle had noted a personal conflict of interest and had read into the record a
Statement of Conflict of Interest, which is on file in the City Clerk's Office.
Council Member Bestpitch offered the following ordinance:
( #41066 - 022018) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Carilion Clinic, for the lease of approximately 3,600 square feet of
City -owned property, being a portion of City -owned property located at 0 Morgan
Avenue, N. W., Roanoke, Virginia, designated as Official Tax Map No. 4240102,
commonly known as " Morningside Park" ( "Property "); and dispensing with the second
reading of this ordinance by title.
(For full text, see Ordinance Book No. 79, page 496.)
Council Member Bestpitch moved the adoption of Ordinance No. 41066- 022018.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
221
Council Member Bestpitch called
attention
to a discrepancy
in the
abovementioned measure, noting the correct
address
should have been 0
Morgan
Avenue, S. E., instead of 0 Morgan Avenue, N.
W.
Council Member Bestpitch moved that the abovementioned measure be
amended to reflect S. E., instead of N. W. The motion was seconded by Council
Member Ferris and adopted by the following vote:
Lea -6.
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
Council Member Bestpitch moved the adoption of Ordinance No. 41066 - 022018,
as amended. The motion was seconded by Council Member Ferris and adopted by the
following vote:
Lea -6.
AYES: Council Members Garland, Price, Bestpitch, Dykstra, Ferris and Mayor
NAYS: None -0.
(Council Member Trinkle was not present when the vote was recorded.)
At this point, Council Member Trinkle re- entered the meeting (8:00 p.m.)
Inasmuch as the same discrepancy had occurred with regard to the location of
the property as set forth in Ordinance No. 41065 - 022018, Council Member Bestpitch
moved that Ordinance No. 41065- 022018 be reconsidered. The motion was seconded
by Council Member Ferris and unanimously adopted.
Council Member Bestpitch moved that Ordinance No. 41065 - 022018 be
amended to reflect S. E., instead of N. W. The motion was seconded by Council
Member Ferris and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
222
Council Member Bestpitch moved the adoption of Ordinance No. 41065- 022018,
as amended. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
LEASING A PORTION OF CITY -OWNED PROPERTY APPROXIMATELY
0.3664 ACRES OF LAND LOCATED AT THE NORTHEAST CORNER OF 13TH
STREET AND CLEVELAND AVENUE, S. W.: Pursuant to instructions by the Council,
the City Clerk having advertised a public hearing for Tuesday, February 20, 2018, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal of the City
of Roanoke to lease a portion of City -owned property approximately 0.3664 acres of
land located at the northeast corner of 131h Street and Cleveland Avenue, S. W.,
designated as Official Tax Map No. 1220803, to Roanoke Community Garden
Association, Incorporated, for a term of five years, commencing March 1, 2018, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, February 12, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a lease
agreement with the Roanoke Community Garden Association, Incorporated, for a five
year period, commencing March 1, 2018 and expiring February 28, 2023, subject to
approval as to form by the City Attorney.
(For full text, see copy of report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #41067 - 022018) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Roanoke Community Garden Association, Incorporated, for the
lease of approximately 0.3664 acres of City -owned property located at the northeast
corner of 13th Street, S.W. and Cleveland Avenue, S. W., Roanoke, Virginia, designated
as Official Tax Map No. 1220803; and dispensing with the second reading of this
ordinance by title.
Council Member Trinkle moved the adoption of Ordinance No. 41067- 022018.
The motion was seconded by Vice -Mayor Price.
223
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following comment by Council Member Dykstra, Ordinance No. 41067- 022018
was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
GRANTING A PERMANENT SANITARY SEWER EASEMENT AND TWO
TEMPORARY CONSTRUCTION EASEMENTS ACROSS CITY -OWNED PROPERTY
LOCATED ALONG KENWOOD BOULEVARD, S. E.: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Tuesday, February 20,
2018 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal of
the City of Roanoke to grant a permanent sanitary sewer easement and two temporary
construction easements across City -owned property located along Kenwood Boulevard,
S. E., to the Western Virginia Water Authority, in order to replace an existing sanitary
sewer line, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, February 12, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a Deed
of Easement to the Western Virginia Water Authority, subject to approval as to form by
the City Attorney.
(For full text, see copy of report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
(#41068- 022018) AN ORDINANCE authorizing the conveyance of a permanent
sanitary sewer easement, with an approximate width of 20 feet, and two (2) temporary
construction easements, with approximate widths of 5 feet each, across City -owned
property identified as Official Tax Map No. 4321029, located along Kenwood Boulevard,
S. E., Roanoke, Virginia ( "Property "), to the Western Virginia Water Authority
( "Authority "), upon certain terms and conditions; and dispensing with the second reading
by title of this ordinance.
(For full text, see Ordinance Book No. 79, page 498.)
224
Council Member Bestpitch moved the adoption of Ordinance No, 41068- 022018.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41068 - 022018 was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
There being no further business, Mayor Lea declared the regular meeting
adjourned at 8:05 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Re p \'J�-
%
yn P.
, MA Sherman P. Lea, Sr.
City Clerk Mayor
225
ROANOKE CITY COUNCIL - REGULAR SESSION
March 5, 2018
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, March 5,
2018, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article Il, CCU
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40879- 070317
adopted by the Council on Monday, July 3, 2017.
PRESENT: Council Members David B. Trinkle (arrived late), William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland and Mayor
Sherman P. Lea, Sr. -6.
ABSENT: Vice -Mayor Anita J. Price -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; Cecelia F. McCoy, Deputy City Clerk; and Stephanie M. Moon
Reynolds, City Clerk.
ITEMS FOR ACTION:
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
226
Council Member Dykstra moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Council Member Bestpitch and
adopted by the following vote: '
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland and Mayor Lea -5.
NAYS: None -0.
(Vice -Mayor Price was absent and Council Member Trinkle was not present when vote
was recorded.)
At this point, Council Member Trinkle entered the meeting (9:04 a.m.).
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
NONE, TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
BRIEFINGS:
I
Davenport & Company LLC — Introduction and Recommendations
David P. Rose, Senior Vice - President, Engagement Oversight, and Joseph D.
Mason, Senior Vice - President, Senior Day -to -Day Contact, gave an update focusing on
options associated with capital funding, financial policies, and suggested changes in the
City's ability to shore up and improve its credit rating relative to borrowing money. The
following was highlighted:
• About Davenport & Company LLC
• Financial Advisor Team
• Goals and Objectives
• Fresh Approach to Capital Funding
• Existing CIP Approach — Total Tax Supported
• CIP Just In Time Funding — Total Tax Supported
• Total Estimated Debt Service and Present Value
• Key Debt Ratios
• Debt Service vs. Expenditures
• Key Debt Ratios — Debt vs. Assessed Value
• Principal Payout Ratio
• Recommended Next Steps
• Discussion of Financial Policy Guidelines
o Fund Balance /Reserves
227
• Roanoke's Financial Policies
• Summary Observations from a Rating Perspective
• Peer Group Overview
• Strategies to Maintain, if Not Enhance Credit Standing
• Potential Reserve Policy Revisions
• Discussion
(See copy of full presentation on file in the City Clerk's Office.)
Mr. Rose discussed approaches to capital funding that allow the City to maximize
capital plan execution with limited resources in order to work the City's draft Five -Year
Capital Improvement Plan for 2018, totaling $173 million, with a minimal impact on the
General Fund cash flow; provide an assessment of the City's financial
strategies /policies and share potential alternatives to improve status; and discuss
strategies that will maintain, if not enhance the City's solid credit standing.
Mr. Mason shared the City's current approach to capital funding limits financial
flexibility that exacerbates already strained General Fund budgetary cash flows. He
mentioned a strategy that better matched timing /methods of funding with actual project
cash flow needs that used interim funding, such as a line of credit or bond from which
the City could draw funds, as needed, with periodic long -term fixed rate takeout
financing.
Following extensive dialogue, Mr. Mason recommended a follow -up meeting with
City Council, City Manager, Director of Finance, and Administration staff regarding
timing of existing and planned Capital Improvement Projects (CIP) as it related to actual
expenditures by year to get a better handle on overall capital funding cash flows. He
suggested approach and financial policy guideline amendments and refining financing
timetables for late winter or spring.
While unassigned reserves have remained stable, Mr. Mason pointed out that
they were well below medians and did not provide a sufficient financial cushion,
particularly in light of another recession. He added that reserve levels become even
more important in a tight budget environment as rating agencies like to feel comfortable
that reserves will remain healthy; and any declines in fund balance could result in
negative credit pressure due to the already large variance with current medians.
With regard to the City's credit rating, Mr. Mason said the City's ratings were
solid and in line with peer localities and Davenport & Company was attempting to set
the City up in an even better position to achieve the highest rating possible.
228
In response to an inquiry from Council Member Dykstra as to the Unassigned ^
General Fund Reserves maintained at or above a target level equal to 10 percent of
General Fund expenditures, the Assistant City Manager for Operations replied initially
the policy was established by a former City Council in 2008 or 2009 following a visit to
New York, whereby Moody's Investors Service took the City to task, which resulted in a
reexamination of policies.
Council Member Ferris commented that the 10 percent non - allocated funds were
similar to a savings account; whereupon, the City Manager interjected that it was more
specifically a crisis account to demonstrate to creditors that the City was creditworthy
and in the event of an absolute catastrophe, funds would be available.
Following additional inquiries and comments by the Council, Mayor Lea stated
that the presentation would be received and filed.
FY 2019 Budclet/Financial Plannino Work Session
Amelia C. Merchant, Director of Finance, briefed the Council on the development
of the FY 2018 — 2019 budget process.
(See presentation on file in the City Clerk's Office.)
Ms. Merchant highlighted the following:
• Capital Planning
• FY 2018 Update
The Director of Finance advised that the current FY 2018 - 2022 Capital Debt
Issuance Plan totaled $143.1 million and $250,000.00 in multiple years needed to be
added across the Capital Improvement Plan to afford the items currently included the
plan.
In terms of the FY 2019 - 2023 Capital Improvement Program, she further
advised that a total of $41.1 million in planned debt issuance based on projects had
been added including fleet capital replacements, support for the radio replacement
program, public works service center, and support of capital growth and maintenance.
She pointed out that to add each of the new projects and continue all of the existing
projects in FY 2023, an average of $266,000.00, would have to be added to the debt
service availability each fiscal year in order to provide the debt service required for the
CIP.
Ms. Merchant reviewed the FY 2019 CIP projects noting that the first project was
the Roanoke City Public Schools for $12.7 million that would support the Fallon Park
replacement, renovation and expansion needs; the Library Master Plan to support the
Gainsboro Library refurbishing and the E- Branch in south Roanoke; the Parks and
229
Recreation Master Plan at $2.5 million to fulfill the plan, the Civic Center at $1.5 million
to support coliseum renovations, performing arts theater replacements and cooling
tower upgrades; stormwater at $2 million to support neighborhood improvement
projects; and streetscapes at $500,000.00 for improvement projects to be identified.
Council Member Bestpitch inquired if the school division had additional projects
lined up through FY 2023; whereupon, Kathleen Jackson, Chief Financial Officer,
Roanoke City Public Schools replied that in terms of need Morningside Elementary was
at the top of the priority list and still housed old modular units which needed to be
removed for an expansion. She added that enrollment numbers increased at Preston
Park Elementary so the school division reserved the right to adjust the priority list and
address the needs at that school due to the growing population.
Following additional discussion with regard to the FY 2019 CIP projects,
Ms. Merchant continued with the presentation transitioning to the actual budget
proposal.
• FY 2019 Operating Budget Development Update
Ms. Merchant explained that through January FY 2018 revenues had increased
$4.8 million or 4.2 percent compared to the same period in FY 2017, due to several
local taxes such as real estate, district, sales, business license, transient occupancy
and meals taxes and all were performing ahead of FY 2017.
She highlighted the progress of the local taxes noting that FY 2018 sales tax
revenue increased 7.2 percent over the same period in FY 2017, and 7.1 percent ahead
of the year to date budget; meals tax revenue increased 3.2 percent over FY 2017, and
2.1 percent ahead of the year to date budget; lodging tax revenue increased 15.0
percent over FY 2017, and 16.5 percent ahead of the year to date budget; for a total
local tax revenue increase of 3.7 percent over FY 2017, and 1.9 percent ahead of the
year to date budget. She also added that some taxes were not performing as well as
should be such as the personal property and prepared food and beverage taxes.
Ms. Merchant also mentioned that the following expenditure categories were
monitored closely for variations — personnel lapse, worker compensation, public safety
overtime, Children's Services Act, residential juvenile detention, solid waste tipping fees
and fleet parts.
In terms of the follow up items previously discussed with City Council, Ms.
Merchant indicated that staff was recommending moving forward with reinstatement in
FY 2019 of alley maintenance at $41,604.00, sidewalk repair and maintenance at
$20,000.00 and the arts endowment at $62,500.00.
230
Council Member Dykstra clarified that by reinstating the $62,500.00 to the arts ^
endowment it would ensure that they would receive funding in the requested amount of
$125,000.00; whereupon, Ms. Merchant replied in the affirmative.
In response to an inquiry from the Mayor with regard to a City employee parking
discount, the Assistant City Manager for Community Development replied that
employee parking has been an ongoing issue which involves available capacity in the
City -owned garages surrounding the Noel C. Taylor Municipal Building and possibly
cost sharing if City employees were offered a discount to park in a City -owned garage
because the Parking Fund was not structured to cover parking for City employees in the
downtown system; and therefore, another funding source would have to be established,
essentially the City would have to terminate funding of another item in order to fund the
revenue for those employees parking in the City parking system.
• Price of Government
Ms. Merchant continued the presentation, pointing out that the revenue projection
for fiscal 2019 had been updated with January projection amounts and there had been
an increase of 2.18 percent or approximately $720,000.00 since the February briefing.
She noted that the numbers would be refined and updated again prior to the April 2
briefing.
• Proposed Fee Adjustments
Ms. Merchant reviewed the current EMS service fees and presented an increase
of 10 percent for FY 2018 - 2019 fees because information indicated that insurance
companies were willing to pay upwards of 2 to 2.5 percent above the Medicaid allowed
rate.
In response to an inquiry as to the approved reimbursement rate, Ms. Merchant
replied that it was approximately $356.00 for basic life support, $422.00 for advanced
life support (level one), $612.00 for advanced life support (level two) and $7.23 for the
mileage rate.
Council Member Garland commented that in years past the logic was to stay at
the reimbursement level and suggested the addition of a column displaying the tolerable
upper end of the reimbursement to compare to the current charges. He further
commented that most of the non - payments come from people that do not have
insurance and the City should get the collection at the highest reimbursement rate
possible.
Council Member Bestpitch inquired as to the definition of the response and
evaluation fee; whereupon, Evelyn Powers, City Treasurer advised that the City now
used a company called Digitech for billing and after the second invoice if people could
231
not pay they allowed them an opportunity to pay in installments. She added that
collections had increased tremendously as well as communication with the citizens
using the services.
The Director of Finance added that the response and evaluation fee was for
instances in which an ambulance responded to a call and evaluated the patient, but did
not transport the patient.
Following additional dialogue with regard to the EMS fees, Ms. Merchant advised
that staff would review the matter and provide modeling and offer that incremental rate
and revenue.
• The Review Process and Balancing Summary
Ms. Merchant advised that $10.3 million in supplemental requests still remained
to be reviewed and vetted, resulting in a total request of about $290 million which leaves
a variance of $1.3 million. She pointed out that there were several items in
consideration not included in the $1.3 million such as funding for reserves beyond what
was currently slated, worker's compensation increase, continuation of revenue
downturn, fleet capital beyond the $3 million currently included, compensation increase
beyond the two percent currently included, and capital building maintenance at
$750,000.00.
In response to an inquiry from Council Member Garland with regard to how the
supplemental requests were generated, the City Manager explained that the
Department Directors were relied on to make the initial proposals, but if there was an
item not requested, but needed, management could add supplementary requests
moving forward.
Following further dialogue regarding the supplemental request and budget
process, Council Member Dykstra referenced an article in the "Virginia Town and City'
magazine, which quoted the Director of Finance saying that Council deals with the
policy matters of the budget. She further commented that the perspective of policy and
express to the administration the items they feel passionate about funding was the most
important thing the Council could do and not in the purview to be immediately reactive
to individual needs, but to set long -term vision and policy for the overall wellbeing of the
City.
(See copy of article on file in the City Clerk's Office.)
Council Member Bestpitch commented that when it comes to priorities Council
must focus on the things that the citizens would expect above everything else.
232
Ms. Merchant concluded the presentation by reviewing the next steps noting that ^
the briefing on April 2 would include follow up information, a balancing update and an
update on the financial policies.
Mayor Lea thanked the City Manager and Director of Finance for the informative
presentation and advised that the budget briefing would be received and filed.
At 12:03 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451; and thereafter to be
reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members David B. Trinkle (arrived late), William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland and Mayor
Sherman P. Lea, Sr. -6.
ABSENT: Vice -Mayor Anita J. Price -1
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Jamaal Jackson, Pastor, Refresh
Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
At this point, Council Member Trinkle entered the meeting (2:03 p.m.).
PRESENTATIONS AND ACKNOWLEDGEMENTS:
RECOGNITION OF STUDENTS FROM BOSTON UNIVERSITY AND COLLEGE
OF THE HOLY CROSS: Mayor Lea recognized students from Boston University hosted
by the Roanoke Valley Chapter of Friends of the Blue Ridge Parkway; and College of
the Holy Cross, hosted by Mt. Zion A.M.E. Church.
Following accolades by the Council, the Mayor presented Certificates of
Achievement to the students from Boston University and College of the Holy Cross.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
233
PUBLIC SAFETY EMPLOYEES: Zoe Hewitt - Stinnett, 3351 Peters Creek
Road, N. W., Apartment 208, appeared before the Council requesting an increase in
salary for public safety employees due to the service offered to the public.
LACK OF CITY SERVICES: Robert Gravely, 3360 Hershberger Road, N. W.,
appeared before the Council to reiterate the lack of services offered to the citizens of
the Roanoke.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion is desired, the
item would be removed from the Consent Agenda and considered separately.
MINUTES: Minutes of the regular meeting of City Council held on Tuesday,
February 20, 2018, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Ferris and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
OATHS OR AFFIRMATIONS OF OFFICE: Reports of qualification of the
Reverend Charles E. Wilson as a member of the Roanoke Neighborhood Advocates to
fill the unexpired term of office of Antwyne U. Calloway ending June 30, 2020; and Duke
Baldridge as a Director of the Economic Development Authority for a four -year term of
office ending October 20, 2021, were before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
234
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Ferris and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
REGULARAGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ROANOKE VALLEY REGIONAL CABLE TELEVISION FISCAL YEAR 2018 -
2019 BUDGET: Elaine Bays- Murphy, Cable Access Director, Roanoke Valley Regional
Cable Television, transmitted the Roanoke Valley Regional Cable Television Fiscal
Year 2018 - 2019 Budget, with the City's share being $232,713.00, plus an additional
$2,136.00 for closed captioning for City Council Briefings. ^
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution-
(#41069-030518) A RESOLUTION approving the recommendation of the
Roanoke Valley Regional Cable Television Committee to approve the annual operating
budget for Fiscal Year 2018 - 2019 for the operation of the regional government and
educational access station, Roanoke Valley Television (RVTV, Channel 3), and for the
City to provide partial funding.
(For full text of resolution, see Resolution Book No. 79, page 499.)
Council Member Ferris moved the adoption of Resolution No. 41069- 030518.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
235
ROANOKE REGIONAL PARTNERSHIP ANNUAL UPDATE: Beth Doughty,
Executive Director, Roanoke Regional Partnership, appeared before the Council and
provided an overview of activities of the organization, and spoke about the Asset
Development and Outdoor Branding and highlighted the following items:
• Outdoor Branding
• Asset development: RIFA
• Targeted Business Investment
• Leadership & Engagement
(See copy of remarks on file in the City Clerk's Office.)
In conclusion, Ms. Doughty expressed appreciation to the Council for the
opportunity to share information regarding the abovementioned items, and how
Roanoke's investment is returning dividend to the City; and for the Roanoke Regional
Partnership's connection with Roanoke City Department of Economic Development,
Planning, Building and Development Department, and City Administration.
Following commendations by the Council, the Mayor advised that the Annual
Update would be received and filed.
COMMUNITY SOLUTIONS CENTER PROJECT: Rick Morrison, former
Roanoke City Police Lieutenant and Community Advocate; and Pamela Irvine, Feeding
America Southwest Virginia President and CEO, appeared before the Council and gave
an update on the Community Solutions Center project.
(See copy of presentation on file in the City Clerk's Office.)
It was stated that the Community Solutions Center is a collaborative effort among
several partners, including Feeding America Southwest Virginia, Roanoke Police,
Goodwill Industries of the Valleys and northwest Roanoke community leaders, with
funding supporters for the $1.4 million project which includes Food Lion Feeds and the
City of Roanoke (CDBG grantor); adding with $350,000.00 remaining, Feeding America
is seeking additional support.
Ms. Irvine recognized the lead supporters, as Food Lion Feeds, City of Roanoke,
Carillon Clinic, Sun Trust, The Johnson Foundation and Mrs. Lorene Pearman; and
named opportunities available for the following: community room, fresh market, Student
Culinary Program Scholarships, operating fund support and office spaces.
It was further stated that the new facility will house several program areas,
including a production and training kitchen, which will be used to prepare meals for the
food bank's "Cafe to Grow ", children's food truck, and host culinary job training courses,
as well as other planned areas such as a fresh foods market, an outreach space for
Roanoke Police and a community room for meetings and workshops.
236
It was advised that Feeding America projects that during its first year of
operation, the Community Solutions Center will produce an estimated 500 fresh meals
per day to be distributed via local children's programs and the training kitchen.
In closing, it was noted Feeding America sees the Community Solutions Center
as a model of neighborhood- focused, collaborative partnerships that could be replicated
across the country.
Following comments by the Council regarding community outreach, involvement
from faith -based organizations and leadership that would provide northwest residents
hope to enhance their quality of life; Mayor Lea advised that the Update would be
received and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
ACCEPTANCE OF THE 2017 CONTINUUM OF CARE GRANT FUNDS: The
City Manager submitted a written communication recommending acceptance of the
2017 Continuum of Care Grant funds from the Department of Housing and Urban
Development to support the City's Homeless Assistance Team.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41070 - 030518) A RESOLUTION authorizing acceptance of a 2017 Continuum
of Care ( "CoC ") Grant Award to the City of Roanoke, on behalf of the Department of
Social Services' Homeless Assistance Team, from the U. S. Department of Housing and
Urban Development ("HUD "), in the amount of $140,422.00 upon certain terms and
conditions; and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution, see Resolution Book No. 79, page 500.)
237
Council Member Bestpitch moved the adoption of Resolution No. 41070 - 030518.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
Council Member Bestpitch offered the following budget ordinance:
( #41071 - 030518) AN ORDINANCE to appropriate funding from the United
States Department of Housing and Urban Development for the Homeless Assistance
Team Grant, amending and reordaining certain sections of the 2017 - 2018 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 501.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41071-
030518. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
ACCEPTANCE OF THE 2017 CONTINUUM OF CARE GRANT FUNDS: The
City Manager submitted a written communication recommending acceptance of the
2017 Continuum of Care Grant funds from the Department of Housing and Urban
Development and a Council of Community Services cash match to support continuum of
care planning.
(For full text, see communication on file in the City Clerk's Office.)
238
Council Member Bestpitch offered the following resolution: I
( #41072- 030518) A RESOLUTION authorizing acceptance of the 2017
Continuum of Care ( "CoC') Planning Grant Award ( "Grant') to the City of Roanoke from
the U. S. Department of Housing and Urban Development ( "HUD "), in the amount of
$41,786.00, upon certain terms and conditions; authorizing the City of Roanoke to be
the fiscal agent for the distribution of the Grant proceeds; and authorizing the City
Manager to execute any necessary documents necessary to accept such funding.
(For full text of resolution, see Resolution Book No. 79, page 502.)
Council Member Bestpitch moved the adoption of Resolution No. 41072- 030518.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
Council Member Bestpitch offered the following budget ordinance:
( #41073 - 030518) AN ORDINANCE to appropriate funding from the United
States Department of Housing and Urban Development for the Continuum of Care
(CoC) Planning Grant, amending and reordaining certain sections of the 2017 - 2018
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 503.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41073-
030518. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
239
ACCEPTANCE OF THE 2017 CONTINUUM OF CARE GRANT FUNDS: The
City Manager submitted a written communication recommending acceptance of the
2017 Continuum of Care Grant funds from the Department of Housing and Urban
Development to support the Coordinated Assessment System.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41074 - 030518) A RESOLUTION authorizing acceptance of the 2017
Continuum of Care ( "CoC ") Grant Award ( "Grant ") to the City of Roanoke from the U. S.
Department of Housing and Urban Development ( "HUD "), in the amount of $49,070.00
upon certain terms and conditions; and authorizing the City Manager to execute any
necessary documents necessary to accept such funding.
(For full text of resolution, see Resolution Book No. 79, page 504.)
Council Member Bestpitch moved the adoption of Resolution No. 41074 - 030518.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
Council Member Bestpitch offered the following budget ordinance:
( #41075- 030518) AN ORDINANCE to appropriate funding from the United States
Department of Housing and Urban Development for the Continuum of Care (CoC)
Coordinated Assessment System (CAS) Grant, amending and reordaining certain
sections of the 2017 - 2018 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 504.)
240
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41075- ...
030518. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
ACCEPTANCE OF EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT: The City Manager submitted a written communication recommending
acceptance of the Edward Byrne Memorial Justice Assistance Grant in connection with
Law Enforcement/First Responders Cooperative Response Projects.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #41076 - 030518) A RESOLUTION authorizing the acceptance of the Edward
Byrne Memorial Justice Assistance Grant Program made to the City of Roanoke by the
Virginia Department of Criminal Justice Services for Law Enforcement/First Responders
Cooperative Response Projects, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 505.)
Council Member Trinkle moved the adoption of Resolution No. 41076 - 030518.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
ACCEPTANCE OF THE 2018 TRAFFIC SAFETY (SPEED MEASURING
DEVICE) GRANT: The City Manager submitted a written communication
recommending acceptance of the 2018 Traffic Safety (Speed Measuring Device) Grant
from the Virginia Department of Motor Vehicles.
(For full text, see communication on file in the City Clerk's Office.)
241
Council Member Trinkle offered the following resolution:
( #41077 - 030518) A RESOLUTION authorizing the acceptance of the 2018
Department of Motor Vehicles Traffic Safety (Speed Measuring Device) Grant to the
City from the Virginia Department of Motor Vehicles, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 506.)
Council Member Trinkle moved the adoption of Resolution No. 41077 - 030518.
The motion was seconded by Council Member Ferris and adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
Council Member Trinkle offered the following budget ordinance:
( #41078 - 030518) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for 2018 DMV Traffic Safety (Speed Measuring Device) Grant,
amending and reordaining certain sections of the 2017 - 2018 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 507.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 41078-
030518. The motion was seconded by Council Member Ferris.
Following remarks by Council Member Ferris regarding the speed measuring
device, Budget Ordinance No. 41078 - 030518 was adopted by the following vote:
Lea -6.
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
242
COMMENTS OF THE CITY MANAGER.
The City Manager commented on the following:
Art by Bus Program
• RIDE Solutions, the Roanoke Arts Commission, and the Greater Roanoke
Transit Company launched the 4th Annual Art by Bus program last Thursday.
• Works from the city's public art collection will be displayed on the exterior of
four Valley Metro buses.
• The goal of this program is to bring more awareness to the fact that the city
has an art collection and encourage people to explore the work within public
buildings by literally taking it out into all parts of the city.
• Other components of this initiative are the Writer by Bus program and a series
of short concerts on the Star Line Trolley throughout the duration of the Art by
Bus program.
Greater Roanoke Solar Co-op
• Localities in the Roanoke area have formed a solar co -op to make going solar
easier, while building a network of solar supporters.
• The co -op is co- sponsored by the City of Roanoke Sustainability Office,
Botetourt County, Roanoke County, the City of Salem, Virginia Clean Cities,
and Solar United Neighbors. "
• The public is invited to attend an information session about the co -op on
Tuesday, March 6, at 6:30 p.m. at the Noel C. Taylor Municipal Building
located at 215 Church Ave. S.W., in Room 450.
Re- Imagine Oak Grove
Just a reminder— Roanoke County and the City of Roanoke are developing plans
for the Oak Grove community. Citizens are invited to share their ideas to
shape the future of that area at the following Community Input Meetings:
• Thursday, March 15 from 4:00 p.m. to 7:00 p.m. at Oak Grove Elementary
School
• Saturday, March 24 from 9:00 a.m. to 12:00 p.m. at Oak Grove Elementary
School
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
243
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
REGULATION OF SMOKING IN OUTDOOR AMPHITHEATER OR CONCERT
VENUES: Substitute Senate Bill No. 149 to amend the Code of Virginia by adding in
Article 1, Chapter9, Title 15.2(a) Section No. 15.2- 926.4, relating to regulation of
smoking in outdoor amphitheater or concert venue; civil penalty, as it relates to the
Elmwood Amphitheater. House of Delegates to vote on substitute bill on Tuesday,
March 6 and thereafter to be sent back to the Senate for final vote.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Council Member Ferris moved that each Member of City Council certify
to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
Lea -6. AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Vice -Mayor Price was absent.)
MILL MOUNTAIN ADVISORY BOARD: The Mayor called attention to a vacancy
created by the resignation of Sarah Karpanty as the Zoo representative of the Mill
Mountain Advisory Board for a term ending June 30, 2018; whereupon, he opened the
floor for nominations.
Council Member Bestpitch placed in nomination the name of LaTron Brown, Mill
Mountain Zoo Board Member.
There being no further nominations, Mr. Brown was appointed as the Zoo
representative of the Mill Mountain Advisory Board to fill the unexpired term of Sara
Karpanty ending June 30, 2018, by the following vote:
FOR MR. BROWN: Council Members Trinkle, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -6.
(Vice -Mayor Price was absent.)
244
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 3:36 p.m.
APPROVED
ATTEST:
S�
St phanie M. Moon Hold MC Sherman P. Lea, Sr
City Clerk Mayor
245
ROANOKE CITY COUNCIL - REGULAR SESSION
March 19, 2018
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, March 19,
2018, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman- P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40879 - 070317
adopted by the Council on Monday, July 3, 2017.
PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra,
Raphael E. Ferris, Anita J. Price, David B. Trinkle and Mayor Sherman P. Lea, Sr.-6.
ABSENT: Council Member John A. Garland -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Cecelia F. McCoy, Deputy City Clerk.
The Invocation was delivered by Mayor Sherman P. Lea, Sr.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
SOCIAL JUSTICE AND ECONOMIC INEQUITIES: Brian McConnell, 32 Elm
Avenue, S. W., Apt 303, appeared before the Council to express his views on local
leadership's functional role with the region relating primarily to social justice and
economic inequities.
(See copy of comments on file in the City Clerk's Office.)
SOCIAL JUSTICE: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council and spoke about the need for social justice in the City of Roanoke.
246
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion is desired, the
item would be removed from the Consent Agenda and considered separately.
MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the
regular meeting of City Council held on Monday, March 5, 2018, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
Lea -5. AYES: Council Members Bestpitch, Dykstra, Ferris, Price, Trinkle and Mayor
NAYS: None -0.
(Council Member Garland was absent.)
SCHOOL BOARD APPLICATIONS: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to review applications
received in connection with the three upcoming vacancies on the Roanoke City School
Board, for three -year terms, each, commencing July 1, 2018 and ending June 30, 2020,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Vice -Mayor Price and adopted by
the following vote:
Lea -5. AYES: Council Members Bestpitch, Dykstra, Ferris, Price, Trinkle and Mayor
NAYS: None -0.
(Council Member Garland was absent.)
247
AUDIT COMMITTEE MINUTES: Minutes of the Audit Committee held on
Wednesday, December 13, 2017, was before the Council.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be received and
filed. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
Lea -6.
AYES: Council Members Bestpitch, Dykstra, Ferris, Price, Trinkle and Mayor
NAYS: None -0.
(Council Member Garland was absent.)
WESTERN VIRGINIA WATER AUTHORITY BOARD OF DIRECTORS -
WESTERN VIRGINIA INDUSTRIAL FACILITY AUTHORITY -MILL MOUNTAIN
ADVISORY BOARD - ROANOKE ARTS COMMISSION -LOCAL OFFICE ON AGING
ADVISORY BOARD -PARKS AND RECREATION ADVISORY BOARD: Reports of
qualification of the following individuals were before the Council:
Robert S. Cowell, Jr., as a Roanoke City Appointee of the Western
Virginia Water Authority Board of Directors to fill the unexpired term of
office of Wayne Bowers ending June 30, 2021;
R. Brian Townsend as the Roanoke City Alternate representative of the
Western Virginia Industrial Facility Authority for a four -year term of office
ending February 3, 2022;
William Sellari as a member of the Mill Mountain Advisory Board and
Roanoke Arts Commission, respectively, for three -year terms of office,
each, ending June 30, 2020;
Cindy L. McFall as the City representative to the Local Office on Aging
Advisory Board for a one -year term of office ending February 28, 2019;
and
Joshua Dietz as a member of the Parks and Recreation Advisory Board
for a three -year term of office ending March 31, 2021.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
i •
•
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Price, Trinkle and Mayor
Lea -6.
NAYS: None -0.
(Council Member Garland was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
Options Regarding Response to Blighted Properties
The City Manager submitted a written communication regarding staff
recommendations and input and preferences for further action regarding City Code to
blighted and derelict properties. He also distributed a summary of current State Code
options to address blighted properties that was compiled by City Attorney Daniel J.
Callaghan and Assistant City Attorney David L. Collins.
(See copy of communication and summary on file in the City Clerk's Office.)
Mr. Cowell advised that to be successful in any of the efforts, the City must be
strategic as possible, use current partnerships and broaden them, and be innovative in
approach and empower staff to make changes. He further advised that he, along with
the City Attorney's Office, Assistant City Manager for Community Development, and the
Code Compliance Administrator were in discussion with regard to the matter since the
Council Retreat, and the City historically provided funding through both CDBG and
General Fund dollars to finance code enforcement, property maintenance and
demolition; and the available funds were expanded in 2017 for some of those programs.
•
In terms of setting realistic expectations, he explained that to increase priority it
would require increased focus and increased resources; and in terms of strategy,
starting from scratch with a plan being drafted dedicated exclusively to said effort
outlining not only code enforcement efforts, but also the investments toward blight
including tax policies to ultimately incorporate them into the Comprehensive Plan and
Neighborhood Plan updates over the next few years. In addition, another strategy would
be to update the current inventory of vacant structures within the community which
could be used as a starting point in terms of prioritization.
The City Manager stated that the City of Roanoke has addressed blight in many
different ways, but predominantly through the property maintenance codes, dealing with
unsafe structures as well as the rental inspection program. In response to inquiries as
to how the City of Danville, Virginia addressed blight, he further stated that Danville
spent a significant amount of funds on blight; however, communities similar to Danville
or Richmond, Virginia, have a specific part of their City Code to address blight and
deteriorating structures, which include the definition of each and the mechanisms in
place to combat them.
In conclusion, he suggested that the City consider creating new partnerships that
particularly deal with a Land Bank option, as well as maintaining relationships the City
currently have, creating a separate part of the City Code to address blight and derelict
properties, creating a blight reduction plan to be incorporated into the City's
Comprehensive and Neighborhood Plans.
Following extensive dialogue, the City Manager stated that the first step will be to
conduct a better inventory of blighted properties, prioritize the inventory, strengthen
partnerships, and be equipped with the necessary tools to build a program to address
blight in the City.
There being no additional comments, Mayor Lea advised that the remarks would
be received and filed.
Citv Land Bank Proaram
The City Manager submitted a written communication regarding a Land Bank
Program. He provided an overview of the Program and new.
(See communication on file in the City Clerk's Office.)
Mr. Cowell advised that land banking was a fairly new piece of legislation
whereby the City takes ownership of property that either can be placed within its own
land bank to be developed or partner with an existing non - profit which has the option to
defer associated taxes while attempting to place the property back on the City's tax role.
250
He outlined the challenges and called attention to two options, create a land bank
in -house or partner with a non - profit; and recommended the latter, adding that a
Request for Proposals be initiated.
As positive comments from the Council in support of a Land Bank Program were
shared, Council Member Bestpitch inquired if the Land Bank Program was limited to
only one non - profit partner; and if there was an Authority that could issue a Request for
Proposal (RFP), adding that a particular property may be more attractive to one non-
profit than another; whereupon, the City Manager explained that the land bank itself was
limited to a single partner, however, there would be no reason why that land bank,
acting in its capacity, could not issue a RFP.
There being no additional comments from the Council Members, Mayor Lea
thanked Mr. Cowell for the informative briefing and advised that the remarks would be
received and filed.
ITEMS RECOMMENDED FOR ACTION:
ADJUSTMENT TO JAIL INMATE PHONE COMMISSIONS REVENUE AND
APPROVAL OF AMENDMENT NO. 2, TO THE CITY'S CONTRACT WITH SECURUS
TECHNOLOGIES, INC.: The City Manager submitted a written communication
recommending and adjustment to jail inmate phone commissions revenue and approval
of Amendment No. 2, to the City's contract with Securus Technologies, Inc., retroactive
to March 1, 2018.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
(#41079- 031918) A RESOLUTION authorizing the City Manager's execution of
Amendment No. 2 to the City's Contract with Securus Technologies, Inc., retroactive to
March 1, 2018, to accept the reinstatement of a phone commission rate.
(For full text of resolution, see Resolution Book No. 79, page 508.)
Council Member Bestpitch moved the adoption of Resolution No. 41079 - 031918.
The motion was seconded by Council Member Ferris.
251
With regard to the estimated revenue of $30,000.00 per month, with total
revenue of $120,000.00 to be received for the remainder of FY 2018, Council Member
Bestpitch inquired as to whether the abovementioned funds could serve as the needed
investment to launch the new Medical Housing Unit initiative and /or could be used for
operational purposes, such as funding employees' salaries who will be assigned to the
Unit; whereupon, the Sheriff was uncertain if the funds would be available to cover the
deputies salaries, adding that there will be two pods in one housing unit, and possibly
additional ones within the next two years.
There being no further inquiries and /or comments, Resolution No. 41079- 031918
was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Price, Trinkle and Mayor
Lea -6.
NAYS: None -0.
(Council Member Garland was absent.)
Council Member Bestpitch offered the following budget ordinance:
( #41080 - 031918) AN ORDINANCE to increase the Roanoke City Jail Inmate
Phone Commissions expenditure and Inmate Phone Commissions revenue budget
estimates, amending and reordaining certain sections of the 2017 - 2018 General Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 508.)
Council Member Bestpitch moved the adoption of Budget Ordinance No.
41080- 031918. The motion was seconded by Council Member Ferris.
As discussion ensued regarding the Sheriff's responsibility to house and care for
the mentally ill, Sheriff Allen pointed out that the City jail was not a therapeutic unit, that
outside entities and agencies were needed; and he concluded that his department is
always seeking techniques to manage care which is a huge burden on the deputies.
Major David Bell reiterated remarks made by the Sheriff.
Council Member Dykstra stressed concerns regarding the burden placed on
localities to provide adequate care for the mental ill and the drug addiction epidemic that
has crossed over between mental health and physical health; and inquired if the Sheriff
foreseen the Medical Housing Unit having to deal with drug addiction issues or strictly
being focused on other mental health issues; whereupon, Sheriff Allen acknowledged
that both issues went hand in hand.
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Following additional comments by the Sheriff regarding the opiate crisis, Budget
Ordinance No. 41080- 031918 was adopted by the following vote:
Lea -6. AYES: Council Members Bestpitch, Dykstra, Ferris, Price, Trinkle and Mayor
NAYS: None -0.
(Council Member Garland was absent.)
AMENDMENT OF FY18 PAY ORDINANCE ADOPTED MAY 15,2017: The City
Manager submitted a written communication recommending an amendment of FY18
Pay Ordinance adopted May 15, 2017, to provide salary supplement for Sheriff
Deputies staffing new Medical Housing Unit in the Jail, effective April 10, 2018.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following ordinance:
( #41081 - 031918) AN ORDINANCE amending Ordinance No. 40826 - 051517,
which adopted and established a Pay Plan for officers and employees of the City
effective July 1, 2017; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 509.)
Vice -Mayor Price moved the adoption of Ordinance No. 41081- 031918. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Price, Trinkle and Mayor
Lea -6.
NAYS: None -0.
(Council Member Garland was absent.)
AMENDMENT OF A RESOLUTION AUTHORIZING THE ISSUANCE OF UP TO
$33.5 MILLION IN FY 2018 GENERAL OBLIGATION PUBLIC IMPROVEMENT
BONDS: The City Manager submitted a written communication recommending an
amendment of a resolution authorizing the issuance of up to $33.5 million in FY 2018
General Obligation Public Improvement Bonds to include an authorization to issue bond
anticipation notes.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Ferris offered the following resolution:
( #41082 - 031918) A RESOLUTION amending Resolution No. 40885 - 071717
adopted by the Council of the City of Roanoke, Virginia authorizing the issuance and
sale of not to exceed thirty -three million five hundred thousand dollars ($33,500,000.00)
aggregate principal amount of General Obligations of the City of Roanoke, Virginia, in
the form of General Obligation Public Improvement Bonds of the City, for the purpose of
providing funds to pay the costs of the acquisition, construction, reconstruction,
improvement, extension, enlargement and equipping of various Public Improvement
Projects of and for the City (including related design and architectural and engineering
services); and authorizing and providing for the issuance and sale of a like principal
amount of General Obligation Public Improvement Bond anticipation notes in
anticipation of the issuance and sale of such bonds.
(For full text of resolution, see Resolution Book No. 79, page 510.)
Council Member Ferris moved the adoption of Resolution No. 41082 - 031918.
The motion was seconded by Council Member Trinkle.
Following comments regarding the results of the Davenport evaluation in
connection with alternative approaches in the issuance of Bond Anticipation Notes, and
reasons for the City Manager's recommendation, Resolution No. 41082 - 031918 was
adopted by the following vote:
Lea -6.
AYES: Council Members Bestpitch, Dykstra, Ferris, Price, Trinkle and Mayor
NAYS: None -0.
(Council Member Garland was absent.)
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Update on Re- Imagine Oak Grove
• The City and Roanoke County are partnering to create a plan for the Oak
Grove area, which extends along 419 from its intersection with Grandin Road
up to the Keagy Village development.
• The first Community Meeting was held last Thursday at the Oak Grove
Elementary School with more than 70 people in attendance.
• Community members discussed transportation improvements and better
pedestrian connections, updates to a small park in the area, potential
improvements to existing commercial facades, and other ideas to help build a
dynamic center in the Oak Grove area.
254
• The next opportunity for the community to provide input will be Saturday,
March 24, at Oak Grove Elementary School, 9:00 a.m. to 12:00 p.m. We also
encourage citizens to provide input through the online survey, available at
www.RoanokeCountyVA.gov/OakGrove.
• The next round of Community Meetings is scheduled in May.
Participate in Clean Valley Dav
• The 40th annual Clean Valley Day is scheduled for Saturday, April 7, from
9:00 a.m. to noon.
• This is a valley -wide clean up event to promote respect and care for the
beautiful community we share.
• Residents may volunteer for any area they wish to clean up — a park,
playground, roadside, stream bank, or their very own neighborhood. Clean
Valley Council provides volunteers with trash bags and gloves.
• Register on -line at www.cleanvallev org /events
Leadership College Begins
• Thursday, March 22, the City will launch the 2018 Leadership College at
6:00 p.m. This year we have 28 people signed up to participate. We also had
several people whose schedules would not allow participation this year, who
are already signed up for next year.
• We are encouraged by the continued strong interest shown by our citizens
and our employees to participate in the Leadership College as a way to
engage with and understand more about their city government.
REPORTS OF COMMITTEES:
EDUCATIONAL PROGRAMS: The Roanoke City School Board submitted a
written report requesting appropriation of funds for various educational programs; and
the City Manager submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #41083- 031918) AN ORDINANCE to appropriate funding from the
Commonwealth and Federal grants for various educational programs, amending and
reordaining certain sections of the 2017 - 2018 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 513.)
255
Council Member Trinkle moved the adoption of Budget Ordinance No. 41083-
031918. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
Lea -6.
AYES: Council Members Bestpitch, Dykstra, Ferris, Price, Trinkle and Mayor
NAYS: None -0.
(Council Member Garland was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
MEMORIALIZING THE LATE REVEREND DR. JOSEPH A. KEATON, PASTOR
EMERITUS, CENTRAL BAPTIST CHURCH: Vice -Mayor Price offered the following
resolution memorializing the late Reverend Dr. Joseph A. Keaton, Pastor Emeritus,
Central Baptist Church:
( #41084 - 031918) A RESOLUTION memorializing the late Reverend Dr. Joseph
Arthur Keaton, a long -time Roanoke resident and Pastor of the Central Baptist Church
in Northwest Roanoke.
(For full text of resolution, see Resolution Book No. 79, page 514.)
Vice -Mayor Price moved the adoption of Resolution No. 41084 - 031918. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Price, Trinkle and Mayor
Lea -6.
NAYS: None -0.
(Council Member Garland was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
256
NATIONAL LEAGUE OF CITIES 2018 CONGRESSIONAL CITY
CONFERENCE: Vice -Mayor Price, along with two youth students of the Youth Services
Citizen Board, represented the City of Roanoke at the National League of Cities 2018
Congressional City Conference that was held in Washington, D.C. on March 11 - 14.
"MARCH FOR OUR LIVES ": Youth participation in a "March for Our Lives' Rally
on Saturday, March 24 at the Vinton War Memorial from 11:00 a.m. — 4:00 p.m. All
youth are encouraged to attend and participate.
2018 HALEY TOYOTA KIWANIS PANCAKE AND AUCTION DAY: The 2018
Haley Toyota Kiwanis Pancake and Auction Day will be held on Saturday, May 5 from
7:00 a.m. to 1:00 p.m. at the Berglund Center. Tickets are $5.00 each or six for $25.00
(available from Kiwanis Club of Roanoke members).
MILL MOUNTAIN ZOO: Mill Mountain Zoo will host Rodney Stotts, a raptor
expert and an African - American Licensed Falconer, on Sunday, June 3 from 1:00 p.m.
to 2:00 p.m. Mr. Stotts serves as a role model for school students; and all are invited to
attend.
At 3:39 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building; thereafter to be reconvened at 7:00 p.m. in the Council
Chamber.
At this point, Mayor Lea relinquished the Chair to the Vice -Mayor to preside over
the Closed Meeting, and left the meeting (3:39 p.m.)
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P. Lea, Sr.,
presiding.
PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra (arrived
late), Raphael E. Ferris, Anita J. Price, David B. Trinkle and Mayor Sherman P. Lea,
Sr. -6.
ABSENT: Council Member John A. Garland -1
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Cecelia F. McCoy, Deputy City Clerk.
The Invocation was delivered by The Reverend Jesse L. Bass, Pastor, New
Covenant Assembly of God.
257
At this point, Council Member Dykstra entered the meeting (7:04 p.m.).
The Pledge of Allegiance to the Flag of the United States of America was led by
the Girl Scouts of Virginia Skyline Council.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Ferris moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Trinkle and Vice -Mayor
Price -5.
NAYS: None -0.
(Council Member Garland was absent.) (Mayor Lea abstained from voting since he was
not present during the Closed Meeting.)
SCHOOL BOARD VACANCIES: Vice -Mayor Price announced that five
applications were received in the City Clerk's Office prior to the March 9 deadline to fill
three upcoming vacancies on the Roanoke City School Board for three -year terms of
office, each, commencing on July 1, 2018. The five applicants were Mark K. Cathey,
Marcus E. Huffman, Mark G. Swope, Laura D. Rottenborn and Richard "Dick" Willis, Jr.
She advised that public interviews will be conducted during the April 2 Council Meeting,
commencing at 4:00 p.m. A public hearing will be held on Monday, April 16 at
7:00 p.m., or as soon thereafter as the matter may be heard, to receive citizen
comments regarding the appointment of any of the abovementioned candidates to fill
the upcoming vacancies; and at a subsequent Council Meeting, three of the successful
applicants shall be appointed as School Board Trustees.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENT - PROCLAMATIONS: Mayor Lea declared
March 11 - 17, 2018 as Girl Scout Week.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
The Mayor presented a ceremonial copy of the Proclamation to Barbara Duerk, a
lifetime volunteer, and the members of the Girl Scouts Virginia Skyline Council.
Expression of appreciation was shared by the Mayor and Members of Council to
the Girl Scouts.
258
PUBLIC HEARINGS:
REZONE PROPERTY LOCATED AT 943 INDUSTRY AVENUE, S. E.: Pursuant
to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City
Clerk having advertised a public hearing for Monday, March 19, 2018, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on a request of Industry Drive Partners,
LLC, to rezone property located at 943 Industry Avenue, S. E., from 1 -1, Light Industrial
District, to UF, Urban Flex District, bearing Official Tax Map No. 4170106, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, February 27, 2018, and Tuesday, March 6, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Original Application is consistent with
the City's Comprehensive Plan, Morningside/Kenwood /Riverdale Neighborhood Plan,
City -Wide Brownfield Redevelopment Plan, and Zoning Ordinance as the subject
property will be developed and used in a manner appropriate to the surrounding area.
(For full text, see report on file in the City Clerk's Office.) '
Council Member Bestpitch offered the following ordinance: ~
(#41085- 031918) AN ORDINANCE to rezone certain property located at 943
Industry Avenue, S. E., from 1 -1, Light Industrial District to UF, Urban Flex District; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 517.)
Council Member Bestpitch moved the adoption of Ordinance No. 41085- 031918.
The motion was seconded by Council Member Ferris.
Council Member Dykstra advised of a personal interest in the abovementioned
matter, and read the following Statement of Conflict of Interest into record:
259
"STATEMENT OF CONFLICT OF INTEREST
I, Michelle L. Dykstra, state that I have a personal interest in Agenda Item B -1 of
the 7:00 p.m. Session of City Council on March 19, 2018, regarding the Request of
Industry Drive Partners, LLC, to rezone property located at 943 Industrial Avenue, S. E.,
(Subject Property), from 1 -1, Light Industrial District, to UF, Urban Flex District, because
my employer, Boys & Girls Clubs of Southwest Virginia, Inc. has an interest in property
that abuts the Subject Property.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask that it
be made a part of the minutes of this meeting.
Witness the following signature made this 19"' day of March, 2018.
S/ Michelle L. Dykstra
Michelle L. Dykstra
Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
Sean Horne, Balzer and Associates, Inc., was present in support of the
petitioner.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following positive remarks by Council Member Bestpitch, Ordinance No.
41085 - 031918 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Price, Trinkle and Mayor Lea -5.
NAYS: None -0.
(Council Member Garland was absent.) (Council Member Dykstra abstained from
voting.)
260
REZONE PROPERTIES LOCATED AT 2320, 2402, AND 2410 MASON MILL
ROAD, N. E.: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, March 19,
2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of
the City of Roanoke to rezone properties located at 2320, 2402, and 2410 Mason Mill
Road, N. E., from R -5, Residential Single - Family District, to 1 -1, Light Industrial District,
bearing Official Tax Map Nos. 7170504, 7170505, and 7170509, respectively, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, February 27, 2018, and Tuesday, March 6, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the request by the City of Roanoke is
consistent with the City's Comprehensive Plan, HollinsAwildwood Area Plan, and Zoning
Ordinance as the subject property will be developed in a manner appropriate to the
surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #41086 - 031918) AN ORDINANCE to rezone certain properties located at 2320
Mason Mill Road, N. E., 2402 Mason Mill Road, N. E., and 2410 Mason Mill Road,
N. E., from R -5, Residential Single - Family District, to 1 -1, Light Industrial District; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 518.)
Council Member Ferris moved the adoption of Ordinance No. 41086 - 031918.
The motion was seconded by Council Member Trinkle.
Ian Shaw, City Planning Commission Agent, appeared in support of the rezoning
of the properties.
The Mayor inquired if there where persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
261
There being no further comments and /or questions by the Council Members,
Ordinance No. 41086- 031918 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Price, Trinkle and Mayor
Lea -6.
NAYS: None -0.
(Council Member Garland was absent.)
OTHER BUSINESS:
A PETITION FOR APPEAL FILED BY NEIL ANEJA: A Petition for Appeal filed
by Neil Aneja appealing a decision of the Architectural Review Board for approval of the
replacement of five wood double hung windows with vinyl windows and replacement of
two wood double hung windows with four over one, wood Pella windows that fit the
opening as amended at 817 Ferdinand Avenue, S. W.; and the denial of a Certificate of
Appropriateness, was before the Council.
(See Petition for Appeal on file in the City Clerk's Office.)
Mr. Aneja appeared before the Council and requested that five replacement
windows remain since they were not visible; however, he was in agreement to replace
the remaining two windows located at the back of the home which were visible from the
street.
In closing, he urged the Council to reverse the decision of the Architectural
Review Board and grant the request for a Certificate of Appropriateness to allow the
replacement of double hung windows at 817 Ferdinand Avenue, S. W.
The Architectural Review Board submitted a written report recommending that
the Council affirm its decision to deny the issuance of a Certificate of Appropriateness
that would have allowed the applicant to retain five vinyl windows installed in place of
five historic wood double hung windows and to replace two vinyl windows, reduced in
size, facing the alley, with Pella wood windows resembling the historic windows in
shape, size, and appearance.
(For full text, see report on file in the City Clerk's Office.)
John Fulton, Chair, Architectural Review Board, appeared before the Council and
reiterated that the Board denied the Certificate of Appropriateness application for
inconsistency with H -2 Architectural Design Guidelines. He distributed a photograph of
the site, and pointed out that the replacement windows were reduced in size and the
remaining portion of the openings were filled in with plywood which did not possess the
same character as the existing windows.
MOVA
Following extensive dialogue regarding the matter, and based upon the evidence
(testimony and documents) presented to the Council, Council Member Bestpitch moved
that the decision of the City of Roanoke Architectural Review Board on January 11,
2018, be affirmed and that no Certificate of Appropriateness be issued to allow the
replacement of double hung windows at 817 Ferdinand Avenue, S. W., as set forth in
the Application for Certificate of Appropriateness on the grounds that the proposed
installation and location are not architecturally compatible with the structures or historic
landmarks in the H -2 District. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
Lea -6.
AYES: Council Members Bestpitch, Dykstra, Ferris, Price, Trinkle and Mayor
NAYS: None -0.
(Council Member Garland was absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS:
HISTORIC FIRE STATION #7: Alison Blanton, President, Roanoke Valley
Preservation Foundation Board of Trustees, appeared before the Council to ask the
Council to change course and pursue a plan that would retain the historic landmark
building; and she invited the Council to a community meeting to hear from its
constituents regarding the new options at 10:00 a.m. on Saturday, March 24 at CoLab,
1327 Grandin Road, S. W.
(See copy of comments and attachment on file in the City Clerk's Office.)
ROANOKE HISTORIC DISTRICTS: Kevin Davies, 123 Mountain Avenue, S. W.,
appeared before the Council with regard to the benefits of demolishing or renovating
structures in the Roanoke historic districts.
There being no further business, Mayor Lea declared the regular meeting
adjourned at 8:23 p.m.
APPROVED
ATTEST:
avd • ��i�.r� -wY
Cecelia F. McCoy 0 Sherman Lea S �
Deputy City Clerk Mayor
263
ROANOKE CITY COUNCIL- REGULAR SESSION
April 2, 2018
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday, April 2,
2018, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P.
Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article ll, City Council, Section
2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979),
as amended, and pursuant to Resolution No. 40879- 070317 adopted by the Council on
Monday, July 3, 2017.
PRESENT: Council Members Anita J. Price, William D. Bestpitch, Michelle L.
Dykstra, Raphael E. Ferris, John A. Garland and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Council Member David B. Trinkle -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
ITEMS FOR ACTION:
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council, pursuant
to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the Mayor as
abovementioned. The motion was seconded by Council Member Dykstra and adopted
by the following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
264
CONSULTATION WITH LEGAL COUNSEL ON A SPECIFIC LEGAL MATTER: A '
communication from the City Attorney requesting that Council convene in a Closed
Meeting for consultation with legal counsel on a specific legal matter relating to actual or
probable litigation requiring the provision of legal advice, pursuant to
Section 2.2- 3711(A)(7), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Communications and Engagement Plan
Melinda Mayo, Communications and Media Officer; and Whitney Slightham,
Citizen Engagement Officer, highlighted the following items:
• Section 1:
Public Information Management Structure
• Section 2:
Communications Approach
• Section 3:
Plan Objectives
• Section 4:
Application
• Section 5:
Emergency Communications
• Section 6:
Appendix
(See copy of presentation on file in the City Clerk's Office.)
265
Following dialogue regarding various areas of communication and options, the
Mayor expressed appreciation for the briefing and advised that all remarks would be
received and filed.
FY 2019 Budget/Financial Planning Work Session
Amelia C. Merchant, Director of Finance, briefed the Council on the development
of the FY 2018 — 2019 budget process.
(See presentation on file in the City Clerk's Office.)
Ms. Merchant highlighted the following
FY 2018 UPDATE
• FY18 General Fund Overview
The FY18 adopted budget was $3.5 million or 1.25 percent higher than the FY17
actual revenues and expenditures; and obligations through February increased
approximately $1.7 million or 0.9 percent compared to the same period last year,
mainly due to the timing of payments.
• Sales Tax Revenue Through January (FY18 Revenue Estimate $20.1 Million)
• Meals Tax Revenue Through January (FY18 Revenue Estimate $16.2 Million)
• Lodging Tax Revenue Through February (FY18 Revenue Estimate $4.3
Million)
• All Local Tax Revenue Through February
• Projected Local Tax Revenue (gross) Fiscal Year 2018
• Net FY2018 Local Tax In Excess of Adopted Budget
• Personnel (Salary/Benefit) Lapse Through February
• Worker Compensation through February
• Public Safety Overtime Through February
• Children's Services Act (CSA) through February
• Residential Juvenile Detention through February
• Solid Waste Tipping Fees through February
• Fleet Parts through February
• City of Roanoke Priorities
Regarding performance of the local taxes, Council Member Ferris inquired if there
was a way to determine the areas of sales tax revenue that failed to perform in the
previous budget year versus what areas picked up the slack to better determine
how the economy was performing. Ms. Merchant advised that the Commissioner
of the Revenue submits information on the tax categories, adding that the 25 sales
tax collectors and their year over year performance and the City's month -by -month
historical performance of sales tax collection were analyzed.
266
Regarding inquiry about sales taxes collected from Amazon sales, the Assistant
City Manager for Community Development advised that the City does not collect
the tax; that in terms of categories, the Commissioner of the Revenue receives
information on categories from the State, but the revenue comes from the
Department of Taxation; adding if Amazon had a facility in Virginia, then the City
could collect Virginia taxes.
With regard to trends, Director of Finance stated 1.27 percent more was expected
in local taxes at the end of the fiscal year than anticipated; and the delinquent
collections from the Treasurer's Office were trending upward and $1.2 million will
remain available in local share for additional expenses.
FY2019 OPERATING BUDGET DEVELOPMENT
Price of Government Projected
• Revenue by Major Category Fiscal Year 2019
• Net FY19 Local Tax In Excess of Adopted Budget
• Proposed Fee Adjustments
• Balancing Summary
• Supplemental Descriptions
• FYI One -Time Requests
• Pending Revenues /Expenses
Based on prior discussions for additional DARE Officers for the Roanoke City
Public Schools, the City Manager stated that four additional DARE Officers would
be included in the RCPS budget, with the City incurring a one -time cost for salaries
and benefits; and in FY20, the Schools would absorb the capital cost.
Council Member Bestpitch requested the Roanoke City School Board provide a
detailed briefing on duties of the DARE Officers' and contribution to school safety
at the joint meeting of Council and School Board on Monday, May 7.
With regard to a $30,000.00 allocation for Blue Ridge Behavioral Healthcare,
Council Member Ferris asked if this was the State's recommended amount or a
per capita calculation. The City Manager advised it was based on a percentage to
cover costs; and the City's portion was significantly higher due to the demand for
services in the community.
Following additional dialogue with regard to the base budget and the Arts
Endowment, Council Member Garland inquired if the City committed to the
$250,000.00 amount at the time of agreement to fund the Endowment. The City
Manager explained that the adopted resolution by the Council did not include a
dollar amount; but basically established the structure and how to proceed. Council
Member Ferris added that no dollar amount was included in an effort not to bind
future Councils. '
267
Pursuant to an inquiry as to why the endowment funding could not be setup similar
to the Virginia Museum of Transportation and the Jefferson Center Foundation,
respectively, it was explained that the Transportation Museum utilized the funds
with other capital funds to meet a Norfolk Southern Challenge Grant of $1 Million;
and the Jefferson Center needed to address acute capital issues. Council Member
Dykstra believed the Endowment was critically important to the overall well -being
of the community and suggested the funding for the Jefferson Center and
Transportation Museum which will roll -off after the FY 19 budget be re- allocated to
the Arts Endowment.
Council Member Bestpitch suggested the Administration contact the Jefferson
Center Foundation and Virginia Museum of Transportation to inquire about current
fundraising as compared to the prior four years, and how much of their fundraising
efforts were put into a capital maintenance account for future capital needs. He
also concurred in Council Member Dykstra's comments regarding the support of
the Arts Endowment, adding it would be helpful to receive the benchmarks from
the Arts Endowment to better understand their targets and goals.
The City Manager advised that briefings were scheduled for the June 4 Council
meeting regarding the financial impact study from the Roanoke Valley - Alleghany
Regional Commission and an annual update of the Arts and Culture Endowment,
and information about the capital needs of the Jefferson Center and Virginia
Museum of Transportation could be incorporated.
Council Member Ferris called attention to an email sent by Council Member Trinkle
dated March 31, 2018, with regard to Roanoke Arts Cultural Endowment funding
reminding the Council that the $125,000.00 was a reduction from the original
commitment of $250,000.00. The City Manager pointed out that the original
request from the arts endowment certainly was to exceed the proposed
$125,000.00 as reflected in Council Member Trinkle's email as well as Council
Member Trinkle's desire to allocate additional funding for the current budget year
and in subsequent budget years.
(See copy of email on file in the City Clerk's Office.)
Council Member Garland requested a cost estimate if the City reclaimed
responsibility for alley maintenance; whereupon, the City Manager advised that
those figures would be reviewed and provided at a later date.
Following dialogue with regard to the FY19 One -Time Requests, it was noted that
with the change in last year's methodology, the Percent for Art was configured as
an average of the one percent of construction costs for projects included in the
Capital Improvement Plan, whereby the $59,000.00 represented the average over
the next five years on an annual basis.
O
Council Member Bestpitch called attention to an error in which $875,000.00 should
have been reflected as $825,000.00. Ms. Merchant advised that the figure would
be corrected.
In reviewing the Next Steps, Ms. Merchant noted that the 2018 — 2019
Recommended Budget presentation would be on Monday, April 16 at 2:00 p.m.; a public
hearing held on Thursday, April 26 at 7:00 p.m., to receive the views of citizens; a budget
study briefing on Monday, May 7 at 9:00 a.m.; and adoption of the 2018 - 2019 budget on
May 14 at 2:00 p.m.
In closing, Council Member Garland inquired about the cost of security at Council
Meetings, and also requested an update on the stormwater issue to mitigate flooding in
the downtown and along the 10'h Street and Campbell Avenue corridor; whereupon, the
City Manager replied that a briefing would be provided in early May or June 2018.
There being no additional questions and /or comments by the Council, Mayor Lea
thanked the Director of Finance and the City Manager for the informative presentation
and advised that the briefing would be received and filed.
At 11:27 a.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451; and thereafter to be
reconvened at 2:00 p.m., in the Council Chamber. ...
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor
Lea presiding.
PRESENT: Council Members Anita J. Price (arrived late), William D. Bestpitch,
Michelle L. Dykstra, Raphael E. Ferris, John A. Garland and Mayor Sherman P.
Lea, Sr. -6,
ABSENT: Council Member David B. Trinkle -1
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; Cecelia F. McCoy, Deputy City Clerk; and Stephanie M. Moon Reynolds,
City Clerk.
The Invocation was delivered by The Reverend Thomas H. Harper, Pastor, Central
Baptist Church.
At this point, Vice -Mayor Price entered the meeting (2:02 p.m.).
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
269
PRESENTATIONS AND ACKNOWLEDGEMENTS:
FAIR HOUSING MONTH: Mayor Lea declared April 2018 as Fair Housing Month.
(See ceremonial copy of Proclamation on file in the City Clerk's Office.)
The Mayor presented the ceremonial proclamation to Lara Burleson, the
Community Resources Program Specialist.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
REVELATIONS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council and shared revelations.
HISTORIC FIRE STATION NO. 7: Anne Beckett, 1024 Hamilton Avenue, S. W.;
William Perdue, 2255 Westover Avenue, S. W.; Marilyn Lerch, 1806 Westover Avenue,
S. W.; Alison Blanton, 1701 Arlington Road, S. W., and D'Juna Osborne, 4536 Greenlee
Road, S. W., appeared before the Council regarding the efforts to preserve the Historic
Fire Station No. 7.
(See copy of Ms. Blanton's handout on file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion in
the form, or forms, listed on the Consent Agenda, and if discussion is desired, the item
would be removed from the Consent Agenda and considered separately.
MINUTES: Minutes of the regular meeting of City Council held on Monday,
March 19, 2018, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Dykstra and
adopted by the following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
270
REQUEST OF THE WESTERN VIRGINIA WATER AUTHORITY: A
communication from the City Manager requesting that Council schedule a public hearing
to be held on Monday, April 16, 2018, at 7:00 p.m., or as soon thereafter as the matter
may be heard, or such later date and time as the City Manager may determine, to consider
a request of the Western Virginia Water Authority for a new 20 -foot public sanitary sewer
easement located at 24 Wells Avenue, N. W.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
AMEND THE DESCHUTES CONTRACT: A communication from the City
Manager requesting that Council schedule a public hearing to be held on Monday,
April 16, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such
later date and time as the City Manager may determine, to amend the Deschutes contract
to purchase City -owned property located at 2002 Blue Hills Drive, N. E.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
2018 ANNUAL HOMELESS WINTER POINT -IN -TIME STREET AND
HOMELESSNESS SURVEY REPORT: A communication from the Assistant City
Manager for Community Development transmitting the 2018 Annual Homeless Winter
Point -in -Time Street and Homelessness Survey Report.
(See copy of Report on file in the City Clerk's Office.)
271
Council Member Ferris moved that the communication and report be received and
filed. The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY: Report
of qualification of J. Granger MacFarlane as the City Appointee of the Western Virginia
Regional Industrial Facility Authority for a four -year term of office ending February 3,
2022, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the report of qualification be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ROANOKE REGIONAL AIRPORT COMMISISON PROPOSED 2018 - 2019
OPERATING BUDGET AND PROPOSED CAPITAL EXPENDITURES: Tim Bradshaw,
AAE, Executive Director, Roanoke - Blacksburg Regional Airport presented the Roanoke
Regional Airport Commission's proposed 2018 - 2019 Operating Budget and Proposed
Capital Expenditures.
(For full text, see copy of documents on file in the City Clerk's Office.)
272
Council Member Bestpitch offered the following resolution:
( #41087 - 040218) A RESOLUTION approving the Roanoke Regional Airport
Commission's 2018 - 2019 proposed operating and capital budget upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 79, page 520.)
Council Member Bestpitch moved the adoption of Resolution No. 41087- 040218.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER-
BRIEFINGS-
Public Art Update:
In connection with public art, Susan Jennings, Public Art Coordinator, highlighted
the following items:
• Art by Bus
• Partnership with Ride Solutions and Valley Metro
• Works from City Collection placed on four buses
• Writer on Bus for 2018 is Tim Thornton, journalist and professor at Virginia
Western Community College
• News Conference held on March 1 to "unveil" buses and announce the
2018 Writer on the Bus
• Mural on First Floor of Municipal Building
• Roanoke Arts Commission (RAC) originally planned to issue a Request for
Proposals (RFP) for an artist
• RAC were approached by Patrick Henry High School (PHHS) Art Teacher
Jennifer Fowler
• PHHS has a new Arts Honor Society and the students wanted to paint a
mural in the City of Roanoke
• RAC worked with them to develop a proposal
273
Inlet Art Project — A partnership with the Stormwater Division
• Six initial locations were chosen
• Selection Panel comprised of Roanoke Arts Commission members and
Stormwater Utility staff reviewed 28 drawings
• The panel chose five different artists for the six locations
• All the artist refined their proposals to fit their assigned storm drain
Franklin Road Bridge Art Panels
• Old Southwest, Inc. received a Neighborhood Improvement Grant to add
an artistic element to the panels in the columns on the new Franklin Road
Bridge
• They issued a Request for Qualifications and narrowed that down to four
artists from whom they requested specific designs
• They chose the design concepts of Tucker Mara of Brooklyn, New York,
who grew up in Roanoke and graduated from Patrick Henry High School
• The panels will be fabricated by Twist and Turns, who will need to make
some modifications to the designs
• The Roanoke Arts Commission approved the designs in concept on
March 20, 2018
In conclusion, Ms. Jennings asked that City Council concur with the
recommendation of the Roanoke Arts Commission that the City contract with Fairfield
Enterprise to construct and install Global Harmony in Entranceway Park.
Following remarks, Council Member Ferris moved that the Council concur with the
recommendation of the Roanoke Arts Commission that the City contract with Fairfield
Enterprise to construct and install Global Harmony in Entranceway Park. The motion was
seconded by Council Member Bestpitch and adopted.
ITEMS RECOMMENDED FOR ACTION:
ACCEPTANCE OF THE EMERALD ASH BORER PEST TREATMENT GRANT:
The City Manager submitted a written communication recommending acceptance of the
Emerald Ash Borer Pest Treatment Grant from the Virginia Department of Forestry.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41088 - 040218) A RESOLUTION accepting the Emerald Ash Borer Pest
Treatment grant to the City of Roanoke from the Virginia Department of Forestry, and
authorizing execution of any required documentation on behalf of the City in connection
with such grant, under certain conditions.
(For full text of resolution, see Resolution Book No. 79, page 520.)
274
Council Member Bestpitch moved the adoption of Resolution No. 41088- 040218.
The motion was seconded by Council Member Ferris.
Following comments by Jamie King, Parks and Recreation Supervisor, regarding
sound forest management practices to help reduce the spread of the Emerald Ash Borer
Pest, Resolution No. 41088 - 040218 was adopted by the following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
Council Member Bestpitch offered the following budget ordinance:
( #41089 - 040218) AN ORDINANCE to appropriate funding from the U.S.D.A
Forest Service through Commonwealth of Virginia for the Emerald Ash Borer Treatment
Grant, amending and reordaining certain sections of the 2017 - 2018 General and Grant
Funds Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 521.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41089-
040218. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -0.
NAYS: None -0.
(Council Member Trinkle was absent.)
REQUEST OF LYNCHBURG COLLEGE TO THE ECONOMIC DEVELOPMENT
AUTHORITY: The City Manager submitted a written communication recommending
approval of a request of Lynchburg College to the Economic Development Authority for
the City of Roanoke to issue bonds to assist in the financing of various campus
improvements; and refunding of prior bonds.
(For full text, see communication on file in the City Clerk's Office.)
275
Council Member Ferris offered the following resolution:
( #41090- 040218) A RESOLUTION approving, solely for purposes of
Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code'), the
issuance of bonds in an amount not to exceed $47,000,000.00 by the Economic
Development Authority of the City of Roanoke, Virginia (the "Bonds ") for the purpose of
the financing of a project proposed by Lynchburg College and the refinancing of prior
bonds issued for the benefit of Lynchburg College.
(For full text of resolution, see Resolution Book No. 79, page 522.)
Council Member Ferris moved the adoption of Resolution No. 41090 - 040218. The
motion was seconded by Council Member Bestpitch.
Following an explanation by the City Manager regarding Lynchburg College's
request that the City of Roanoke administer the issuance of bonds to assist in the
financing of various improvements; and additional remarks by At Knighton, Bond Counsel,
regarding liability for bonds issued by the Economic Development Authority, Resolution
No. 41090 - 040218 was adopted by the following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
VIRGINIA DEPARTMENT OF TRANSPORTATION ECONOMIC DEVELOPMENT
ACCESS PROGRAM GRANT: The City Manager submitted a written communication
recommending execution of the appropriate surety or bond in connection with the Virginia
Department of Transportation Economic Development Access Program Grant for
extension of Blue Hills Drive to serve the Deschutes Brewery Inc., site.
(For full text, see communication on file in the City Clerk's Office.)
276
Council Member Bestpitch offered the following resolution:
( #41091 - 040218) A RESOLUTION accepting Economic Development Access
(EDA) Program funds from the Commonwealth Transportation Board to the City to extend
Blue Hills Drive, N. E., in Roanoke, Virginia; authorizing the City Manager to execute any
documents on behalf of the City that are necessary for accepting such funding;
acknowledging that the EDA Program requires certain local matches and sureties;
acknowledging that the extension of Blue Hills Drive, N. E. in the City will be added to,
and become a part of, the City road system pursuant to Section 33.2 -1509 (C) of the Code
of Virginia (1950), as amended; and acknowledging that the City will request that the new
roadway be added to receive maintenance payments under Section 33.2 -319 of the Code
of Virginia (1950), as amended.
(For full text of resolution, see Resolution Book No. 79, page 526.)
Council Member Bestpitch moved the adoption of Resolution No. 41091 - 040218.
The motion was seconded by Council Member Ferris.
Following remarks by Council Member Ferris as to the importance of public and
private partnerships, Resolution No. 41091 - 040218 was adopted by the following vote:
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
AGREEMENT WITH ROANOKE COUNTY PARKS AND RECREATION
DEPARTMENT: The City Manager submitted a written communication recommending
execution of an agreement with Roanoke County Parks and Recreation Department for
continuation of therapeutic recreation services, with four annual renewals.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #41092 - 040218) A RESOLUTION authorizing the City Manager to enter into an
agreement with Roanoke County for the continuation of therapeutic recreation services,
upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 79, page 528.)
277
Council Member Ferris moved the adoption of Resolution No. 41092 - 040218. The
motion was seconded by Council Member Dykstra and adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
ESTABLISHMENT OF THE PERCENTAGE REDUCTION FOR PERSONAL
PROPERTY TAX RELIEF: The City Manager submitted a written communication
recommending authorization to establish the percentage reduction for personal property
tax relief at 48.3 percent for the 2018 Tax Year.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #41093 - 040218) A RESOLUTION setting the allocation percentage for personal
property tax relief in the City of Roanoke for the 2018 tax year.
(For full text of resolution, see Resolution Book No. 79, page 529.)
Council Member Ferris moved the adoption of Resolution No. 41093 - 040218. The
motion was seconded by Vice -Mayor Price.
Following Council Member Ferris' remarks about the history of the car tax; and
Council Member Bestpitch disappointment that no serious effort has been made to
eliminate the car tax and that the General Assembly refuses to fix it year after year,
Resolution No. 41093 - 040218 was adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
278
COMMENTS OF THE CITY MANAGER.
The City Manager commented on the following:
Power outage in the Gainsboro Neighborhood, that restoration of power has
yet to be determined.
National Telecommunicators Week
• Roanoke will celebrate National Public Safety Telecommunicators Week
April 8 - 14, to honor the men and women who serve as public safety
communications officers.
• Throughout the week, the City's E -911 dispatchers will be recognized
with various forms of appreciation. We will also announce the selection
of a Telecommunicator of the Year.
• Our dispatchers handle more than 275,000 emergency and
non - emergency calls each year, dispatching calls to Roanoke Police,
Fire and EMS personnel.
• Roanoke's E -911 Center has been accredited since 2008. And, in 2017,
the Center was reaccredited "with excellence," an elevated status that
indicates they are performing to higher standards than required and
enhances the value of their service to citizens.
Art on City Stormwater Inlets
• Last week, as part of the city's Inlet Art Project, our selected artists
began painting their designs on city stormwater inlets.
• Inlet locations include:
• Grandin Road and Crystal Spring Avenue
• Near West End Park
• In front of the Main Library
• In front of the post office on Church Avenue
• Near the Williamson Road Library
• Creating Inlet Art will not only draw attention to stormdrains "hidden"
within the city sidewalks, but will also raise awareness about stormwater
pollution.
• Work is expected to be finished by Earth Day, Sunday, April 22, 2018.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
279
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
ACTS OF ACKNOWLEDGEMENT: Consideration of recognizing the contributions
of the late Dr. John Kern, Director of the Virginia Department of Historical Resources.
NATIONAL CAMPAIGN FOR GRADE -LEVEL READING: Comments regarding
National Campaign for Grade -Level Reading through the National Civic League Breakfast
that was held on March 30, 2018 at the Hotel Roanoke and Conference Center with
former Senator Ralph K. Smith, noting the level of cooperation shown by the 28 non - profit
representatives in attendance.
HURT PARK CAREER DAY: Called attention to the Hurt Park Career Day held
on March 30, 2018.
50TH ANNIVERSARY OF THE ASSIGNATION OF THE LATE MARTIN LUTHER
KING, JR.: Recognition of the 501h Anniversary of the assignation of the late Martin Luther
King, Jr., with a gathering to be held at the Martin Luther King Statute at 6:30 p.m. on
April 4, 2018.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Council Member Garland moved that each Member of City Council certify
to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City Council.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
W1•
ARCHITECTURAL REVIEW BOARD: The Mayor called attention to the
resignation of John Missell as a member of the Architectural Review Board ending
October 1, 2020; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Drew Kepley.
There being no further nominations, Mr. Kepley was appointed as a member of the
Architectural Review Board to fill the unexpired term of office of John Missell ending
October 1, 2020, by the following vote:
FOR MR. KEPLEY: Council Members Price, Bestpitch, Dykstra, Ferris, Garland
and Mayor Lea -6.
(Council Member Trinkle was absent.)
FAIR HOUSING BOARD: The Mayor called attention to the expiration of the three -
year term of office of Lisa Y. Barksdale as a member of the Fair Housing Board ending
April 1, 2018; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Anita Wilson.
There being no further nominations, Ms. Wilson was appointed to replace Lisa
Barksdale as a member of the Fair Housing Board for a three -year term of office,
commencing April 1, 2018 and ending March 31, 2021, by the following vote:
FOR MS. WILSON: Council Members Price, Bestpitch, Dykstra, Ferris, Garland
and Mayor Lea -6.
(Council Member Trinkle was absent.)
PARKS AND RECREATION ADVISORY BOARD: The Mayor called attention to
expiration of the three -year term of office of Jolan Yow as a member of the Parks and
Recreation Advisory Board ending April 1, 2018; whereupon, he opened the floor for
nominations.
Council Member Bestpitch placed in nomination the name of Kwan Evans.
There being no further nominations, Ms. Evans was appointed to replace Jolan
Yow as a member of the Parks and Recreation Advisory Board for a three -year term of
office, commencing April 1, 2018 and ending March 31, 2021, by the following vote:
FOR MS. EVANS: Council Members Price, Bestpitch, Dykstra, Ferris, Garland
and Mayor Lea -6. '
(Council Member Trinkle was absent.)
281
ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to a
vacancy on the Roanoke Neighborhood Advocates created by the resignation of Cindy
Pasternak as a member of the Roanoke Neighborhood Advocates for a term of office
ending June 30, 2019; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Cindy Pasternak.
There being no further nominations, Ms. Pasternak was reappointed as a member
of the Roanoke Neighborhood Advocates to fill her unexpired term of office ending June
30, 2019, by the following vote:
FOR MS. PASTERNAK: Council Members Price, Bestpitch, Dykstra, Ferris,
Garland and Mayor Lea -6.
(Council Member Trinkle was absent.)
Council Member Bestpitch moved that the Council waive the City residency for
Cindy Pasternak as a member of the Roanoke Neighborhood Advocates, in this instance.
The motion was seconded by Council Member Ferris and adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Dykstra, Ferris, Garland and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
At 3:33 p.m., Mayor Lea declared the Council meeting in recess to be reconvened
at 4:00 p.m., in the City Council Chamber, to conduct the following interviews for School
Board Trustee:
• 4:00 p.m. - Richard "Dick" Willis, Jr.
• 4:20 p.m. - Marcus E. Huffman
At 4:00 p.m., the Council Meeting reconvened in the Council Chamber, with Mayor
Lea presiding and all Members of the Council in attendance, with the exception of Council
MemberTrinkle.
The Mayor announced that five applicants were accorded the interview for
consideration of the three upcoming vacancies on the Roanoke City School Board, for
terms of three - years, each, commencing July 1, 2018 and ending June 30, 2021. The
candidates are Mark Kenneth Cathey, Marcus Eric Huffman, Laura Day Rottenborn, Mark
Gerard Swope, and Richard M. Willis, Jr.
282
He noted that the interview process will be as follows
Each interview will be approximately 20 minutes and should entail the purpose for
the applicant's willingness to serve on the School Board; and Council, in its
discretion, may follow -up with questions.
Upon arrival, the applicant will go to the Council's Conference Room; and
thereafter, will be accompanied to the Council Chamber. They will arrive at least
10 minutes early in case the previous interview has been concluded. Once their
interview has been completed, they will leave since no official action will be taken.
On Monday, April 16 at 7:00 p.m., City Council will receive citizen comments
regarding the applicants' appointment to the School Board. Subsequently, City
Council will elect the three successful applicants at a later meeting. All five
applicants will be notified of said action.
Following the two abovementioned interviews, the Mayor announced that the
remaining three School Board applicants would be interviewed during the April 16 Council
meeting, commencing at 4:00 p.m.
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 5:04 p.m.
APPROVED
ATTEST:
A"
�
Stephanie M. Moon Re ds, C Sherman P. Lea, Sr.
City Clerk Mayor
283
SPECIAL MEETING — ROANOKE CITY COUNCIL
April 16, 2018
1:00 P.M.
A special meeting of the Roanoke City Council was called to order on Monday,
April 16, 2018 at 1:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor Sherman P. Lea, Sr.,
presiding.
PRESENT: Council Member William D. Bestpitch, Michelle L. Dykstra,
Raphael E. Ferris, John A. Garland, David B. Trinkle and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Vice -Mayor Anita J. Price -1.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk,
The Mayor declared the existence of a quorum.
Mayor Lea advised that the purpose of the meeting was for the Council to
convene in Closed Meeting to discuss the disposition of City -owned property situated at
2410 Mason Mill Road, N.E., (Official Tax Map No. 7170509); 2402 Mason Mill Road,
N. E., (Official Tax Map No. 7170505); 2320 Mason Mill Road, N.E., (Official Tax Map
No. 7170504); and 2002 Blue Hills Drive, N.E., (Official Tax Map No. 7230101), where
discussion in an open meeting would adversely affect the bargaining position or
negotiation strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of
Virginia (1950), as amended.
Council Member Ferris moved that the Council convene in a Closed Meeting to
discuss the disposition of City -owned property situated at 2410 Mason Mill Road, N.E.,
(Official Tax Map No. 7170509); 2402 Mason Mill Road, N. E., (Official Tax Map No.
7170505); 2320 Mason Mill Road, N.E., (Official Tax Map No. 7170504); and 2002 Blue
Hills Drive, N.E., (Official Tax Map No. 7230101), where discussion in an open meeting
would adversely affect the bargaining position or negotiation strategy of the public body.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Trinkle and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Price was absent.)
•
•
At 1:03 p.m., the meeting was declared in recess for a Closed Meeting to be held
in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal
Building.
At this point, 1:45 p.m., Council Member Trinkle left during the Closed Meeting.
At 1:48 p.m., the meeting was reconvened in the Council Chamber, Mayor Lea
presiding and all Members of the Council in attendance, with the exception of Vice -
Mayor Price and Council Member Trinkle.
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Bestpitch moved that each Member of the Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by the Council. The motion was
seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland and Mayor Lea -5.
NAYS: None -0.
(Vice -Mayor Price and Council Member Trinkle were absent.)
There being no further business, Mayor Lea declared the Special Meeting
adjourned at 1:49 p.m.
APPROVED
ATTEST:
S� m �Steph anie M. Moon , C Sherman P. Lea, Sr.
City Clerk Mayor
285
ROANOKE CITY COUNCIL - REGULAR SESSION
April 16, 2018
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, April 16,
2018, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40879- 070317
adopted by the Council on Monday, July 3, 2017.
PRESENT: Council Members, Michelle L. Dykstra, Raphael E. Ferris (arrived
late), John A. Garland, Anita J. Price (arrived late), William D. Bestpitch and Mayor
Sherman P. Lea, Sr. -6.
ABSENT: Council Member David B. Trinkle -1
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Anthony L. Holmes, Sr., Pastor,
Loudon Avenue Christian Church.
At this point, Council Member Ferris entered the meeting (2:03 p.m.).
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
REVELATIONS: Robert Gravely, 3360 Hershberger Road, N. W., appeared
before the Council and shared revelations regarding the state of the City's economy.
At this point, Vice -Mayor Price entered the meeting (2:18 p.m.).
•
O
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion is desired, the
item would be removed from the Consent Agenda and considered separately. He
called attention to a request of the City Manager for a Closed Meeting to discuss the
disposition of an approximately .75 acre portion of City -owned property located at 2424
Brambleton Avenue, S. W., where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the public body.
MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the
regular meeting of City Council held on Monday, April 2, 2018, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Ferris moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Dykstra and
adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
DISPOSITION OF AN APPROXIMATELY .75 ACRE PORTION OF CITY -
OWNED PROPERTY LOCATED AT 2424 BRAMBLETON AVENUE, S. W.: A
communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of an approximately .75 acre portion of City -owned
property located at 2424 Brambleton Avenue, S. W., bearing Official Tax Map No.
1470301, where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3),
Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
287
Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
PROPOSED ISSUANCE BY THE PUBLIC FINANCE AUTHORITY, A
WISCONSIN COMMISSION, OF THE AUTHORITY'S MULTIFAMILY HOUSING
REVENUE BONDS TO ATLANTIC HOUSING FOUNDATION INC. AND ITS
AFFILIATES: A communication from the City Attorney requesting that Council authorize
the City Clerk to schedule and advertise a public hearing to be held on Monday, May 7,
2018, at 2:00 p.m., or as soon thereafter as the matter may be reached, or at such other
date and time as deemed appropriate by the City Manager, concerning the proposed
issuance by the Public Finance Authority, a Wisconsin Commission, of the Authority's
Multifamily Housing Revenue Bonds to Atlantic Housing Foundation Inc. and its
affiliates, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
ROANOKE, VIRGINIA GENERAL OBLIGATION PUBLIC IMPROVEMENT
BOND ANTICIPATION NOTE, SERIES 2018: A communication from the City Attorney
with regard to the status of the City of Roanoke, Virginia General Obligation Public
Improvement Bond Anticipation Note, Series 2018, was before the Council.
(See communication on file in the City Clerk's Office.)
• •
Council Member Ferris moved that the communication be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
RESIGNATION OF NICOLE HARRIS AS A MEMBER OF THE ROANOKE
NEIGHBORHOOD ADVOCATES: A communication from the City Clerk advising of the
resignation of Nicole Harris as a member of the Roanoke Neighborhood Advocates,
effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Ferris moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Dykstra and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor ,
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
ROANOKE NEIGHBORHOOD ADVOCATES: Report of qualification of Cindy
Pasternak as a member of the Roanoke Neighborhood Advocates to fill her unexpired
term of office ending June 30, 2019, was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Ferris moved that the report of qualification be received and
filed. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
• 6J
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ROANOKE VALLEY RESOURCE AUTHORITY: Daniel D. Miles, Chief
Executive Officer, Roanoke Valley Resource Authority, appeared before the Council
and presented the Roanoke Valley Resource Authority Proposed 2018 - 2019 Annual
Budget.
(For full text, see copy of budget document on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41094 - 041618) A RESOLUTION approving the annual budget of the Roanoke
Valley Resource Authority for Fiscal Year 2018 - 2019, upon certain terms and
conditions.
(For full text of resolution, see Resolution Book No. 79, page 531.)
Council Member Bestpitch moved the adoption of Resolution No. 41094 - 041618.
The motion was seconded by Council Member Ferris.
Mr. Miles advised that the proposed 2018 - 2019 Annual Budget was
$12,791,411.00, a $254,000.00 reduction from the 2017 - 2018 Budget. He also noted
the budget included an increase in the tipping fee rate by $2.00, per ton, equating to
$51.50 per ton.
Council Member Bestpitch inquired as to the current tipping fee rate; whereupon,
Mr. Miles responded that the current tipping fee was $49.50 per ton.
In response to inquiry with regard to the necessity of budget reserves, Mr. Miles
advised that the Authority established a reserve fund in order to cash fund ongoing
operations, and noted that the reserve fund was designated for withdrawals and
deposits so that the fund would be sufficiently funded on a short and long -term basis.
290
Following the brief overview by the Executive Director of the operation of the
Roanoke Valley Resource Authority, Resolution No. 41094 - 041618 was adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
NEW BUSINESS:
CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY BETWEEN
THE CITY OF ROANOKE AND DESCHUTES BREWERY, INC: The City Manager
submitted a written communication recommending an amendment to Contract for
Purchase and Sale of Real Property between the City of Roanoke and Deschutes
Brewery, Inc.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #41095 - 041618) AN ORDINANCE authorizing the City Manager to execute
Amendment No. 1 to the Contract for Purchase and Sale of Real Property, dated April
20, 2016 (the "Contract ") between the City of Roanoke, Virginia (the "City "), and
Deschutes Brewery, Inc., an Oregon corporation qualified to transact business in the
Commonwealth of Virginia (the "Parent "), and its subsidiaries or affiliates that may be
created to own and /or operate the Facility described below (together, such subsidiaries
and affiliates are "Subsidiaries" and the Parent and the Subsidiaries together, jointly and
severally, are the "Buyer'), to sell to the Buyer certain real property located at 2002 Blue
Hills Drive, N. E., Roanoke, Virginia 24012, consisting of approximately 49.4173 acres,
more or less, together with all improvements thereon, designated as Official Tax Map
No. 7230101 (the "Property "), for the construction and operation of a brewery and
warehouse facility (the "Facility "), to amend certain terms of the Contract to extend the
Closing Date; authorizing the City Manager to execute such further documents and take
such further actions as may be necessary to accomplish the above matters; and
dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 531.)
Council Member Ferris moved the adoption of Ordinance No. 41095 - 041618.
The motion was seconded by Council Member Bestpitch.
291
Following comments by the Assistant City Manager for Community Development
regarding reconstruction of the abovementioned contract, Ordinance No. 41095 - 041618
was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
Recommended Fiscal Year 2018 - 2019 Budget:
Robert S. Cowell, Jr., City Manager; and Amelia C. Merchant, Director of
Finance, gave an overview and summary of the proposed Fiscal Year 2018 - 2019
Recommended Budget.
(See copy of presentation on file in the City Clerk's Office.)
Mr. Cowell advised that the recommended budget was balanced, met the
standards of the priorities established by City Council, and totaled $291, 699,000.00. He
highlighted that the budget increased by $8.9 million or 3.15 percent, encompassed
funding for strategic investments in all priority areas, compensation and inflationary cost
adjustments, including an increase in Sheriff Deputies at schools to enhance school
safety, transferring $125,000.00 for the Roanoke Arts and Cultural Endowment into the
base budget with the addition of $75,000.00 one -time funding for a total investment of
$200,000.00.
At this point, Mayor Lea relinquished the Chair to Vice -Mayor Price and left the
meeting. (2:56 p.m.)
Ms. Merchant continued with the presentation reviewing the FY 2019 revenue
estimates by major category noting, that other local taxes was $59.5 million of the total
budget and included admissions tax, transient occupancy tax, cigarette tax and meals
tax.
292
She acknowledged the 15
percent increase
in EMS fees which was
still below
the allowable rate of Medicaid
and insurance
companies and would
generate �1
approximately $100,000.00.
Ms. Merchant highlighted the variations in each priority noting that 40 percent of
adjusted local taxes were allocated to Roanoke City Public Schools with an increase of
$1,654,326.00 over adopted FY 2018, increased allocations for Roanoke Neighborhood
Advocates, special event coordination and public assembly permitting.
In terms of reserved allocations and funding for external agencies, Ms. Merchant
advised that the budget included a two percent compensation increase for employees
and all outside agencies to be funded by agreement, such as Blue Ridge Behavioral
Healthcare and Visit Virginia's Blue Ridge were indeed funded.
Mr. Cowell continued with the presentation noting that current capital assets and
infrastructure investment for livability and economic development were maintained
including bridge replacement, curb, gutter and sidewalk, streetscape projects,
stormwater improvements, civic center and school maintenance with all investments
made within the parameters of the debt policy.
In terms of the FY 2019 - 2023 CIP, Ms. Merchant explained that the public
works service center and capital building maintenance were new to the CIP for a total of
$9.4 million.
Ms. Merchant reviewed the one -time funding items stating that because of
excess debt service of $1,640,559.00 many items were allocated funding including an
additional $75,000.00 to the Roanoke Arts and Cultural Endowment and four new
deputies for the D.A.R.E. Program. at $132,000.00.
Lastly, Mr. Cowell reviewed the budget calendar advising that the budget public
hearing would be held on Thursday, April 26, at 7:00 p.m., to hear the views of citizens;
the Council's budget study briefing was scheduled for May 7, at 9:00 a.m.; and the
adoption of the Fiscal Year 2018 — 2019 budget at the regular session to be held on
May 14, at 2:00 p.m.
Council Member Garland thanked the City Manager and Director of Finance for
the additional funding for urban forestry and street and alley maintenance.
At this point, Mayor Lea reentered the meeting and the Vice -Mayor relinquished
the Chair (3:21 p.m.).
Following several accolades from the Council Members, Council Member
Dykstra referenced the "Budget at a Glance" document and remarked that the
document represented open communication and emphasized the April 26 budget public
hearing to afford citizens the opportunity to voice their opinion.
293
Ms. Merchant commented that all budget documents would be posted online for
public viewing; whereupon, the City Manager added that the documents would also be
available at the City libraries.
Mayor Lea thanked Mr. Cowell and Ms. Merchant for the informative presentation
and advised that the briefing would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
SUMMER FOOD PROGRAM GRANT: The City Manager submitted a written
communication recommending acceptance of the Summer Food Program Grant from
the Virginia Department of Education.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #41096- 041618) A RESOLUTION authorizing the acceptance of a Summer
Food Program Grant from the Virginia Department of Education, and authorizing
execution and attestation of any required documents on behalf of the City, in connection
with such grant, under certain conditions.
(For full text of resolution, see Resolution Book No. 79, page 533.)
Council Member Ferris moved the adoption of Resolution No. 41096- 041618.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
Council Member Ferris offered the following budget ordinance:
( #41097- 041618) AN ORDINANCE to appropriate funding from the Federal
Government, through the Virginia Department of Education, for the Summer Food
Program, amending and reordaining certain sections of the 2017 - 2018 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 534.)
294
Council Member Ferris moved the adoption of Budget Ordinance No. 41097- y
041618. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
REIMBURSEMENT FUNDS FROM THE VIRGINIA DEPARTMENT OF
EMERGENCY MANAGEMENT: The City Manager submitted a written communication
recommending acceptance of Reimbursement Funds from the Virginia Department of
Emergency Management to offset expenses for assistance to the State of Florida
affected by Hurricane Irma.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dykstra offered the following resolution:
( #41098 - 041618) A RESOLUTION authorizing acceptance of certain funds from
the Virginia Department of Emergency Management, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 535.)
Council Member Dykstra moved the adoption of Resolution No. 41098 - 041618.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
Lea -6.
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
295
Council Member Dykstra offered the following budget ordinance:
( #41099 - 041618) AN ORDINANCE appropriating funding from the Virginia
Department of Emergency Management (VDEM) from the Emergency Mutual Aid
Compact (EMAC) for the purpose of providing funds for recovery services, amending
and reordaining certain sections of the 2017 - 2018 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 535.)
Council Member Dykstra moved the adoption of Budget Ordinance No. 41099-
041618. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
TENNIS COURTS AT RIVER'S EDGE SPORTS COMPLEX: The City Manager
submitted a written communication recommending adoption of a resolution to name the
tennis courts at River's Edge Sports Complex in honor of Mr. Carnis Poindexter.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
( #41100 - 041618) A RESOLUTION naming the tennis courts at River's Edge
Sports Complex in honor of Mr. Carnis Poindexter.
(For full text of resolution, see Resolution Book No. 79, page 536.)
Vice -Mayor Price moved the adoption of Resolution No. 41100- 041618. The
motion was seconded by Council Member Bestpitch.
The City Manager announced that there would be a dedication of the courts and
recognition of Mr. Poindexter's contributions on May 30 at 11:30 a.m.; and additional
information regarding the naming and unveiling would be forthcoming. He expressed
appreciation to the Parks and Recreation staff for their work with John Fishwick who
intends to cover all incurred expenses.
296
Following comments by Council Member Bestpitch regarding the tennis courts
and location of the dedication ceremony, Resolution No. 41100 - 041618 was adopted by ^�
the following vote:
Lea -6. AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
ROANOKE RIVER GREENWAY "BRIDGE THE GAP" PROJECT: The City
Manager submitted a written communication recommending authorization for acquisition
of real property rights for the Roanoke River Greenway "Bridge the Gap' Project.
(For full text, see communication on file in the City Clerk's Office.)
(Council Member Trinkle was absent.)
Council Member Bestpitch offered the following ordinance:
( #41101 - 041618) AN ORDINANCE providing for the acquisition of additional real
property rights needed by the City in connection with Phase II of the Roanoke River
"Bridge the Gap" Greenway Project; authorizing City staff to acquire such property rights
by negotiation, authorizing the City Manager to execute appropriate acquisition
documents; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 538.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41101-
041618. The motion was seconded by Council Member Ferris and adopted by the
following vote:
Lea -6. AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
NAYS: None -0.
(Council Member Trinkle was absent.)
297
COMMENTS OF THE CITY MANAGER.
The City Manager commented on the following:
Parks and Recreation receives statewide recognition
• The Virginia Department of Environmental Quality recently awarded Roanoke
Parks and Recreation a 2018 Governor's Environmental Excellence Award,
Honorable Mention, for the implementation of the Virginia Outdoors Plan.
• The awards recognize outdoor recreation accomplishments in trail
development, public access to waterways, and other recreational uses.
• Parks and Recreation worked with the Roanoke Outside Foundation and the
Bridges to install a kayak, raft, and canoe launch at the Bridges on Jefferson
Avenue. City staff also expanded the trail system at Carvins Cove by working
with Pathfinders for Greenways, Roanoke International Mountain Biking
Association, and Blue Ridge Gravity.
Greenwav Commission to Host Open House
• The Roanoke Valley Greenway Commission will host an open house on
Thursday, April 19, from 4:00 p.m. to 7:00 p.m. at the Berglund Center.
• Greenways are important to our quality of life, our economic development,
and the social fabric of our community; we encourage our citizens to attend.
• The purpose of the meeting is to provide an opportunity for the public to
review and comment on the draft regional greenway plan and maps, including
the Tinker Creek Greenway Concept Plan.
Blue Ridge Marathon Returns to Roanoke
• Saturday, April 21 at 7:35 a.m. is the race start time.
• The Full Marathon, Half Marathon, Star 10K, Family 1 Miler and 2nd Lap of
the Double Marathon all start on Jefferson Street (outside Elmwood Park)
• The Foot Levelers Blue Ridge Marathon Series has earned its title as
"America's Toughest Road Marathon" by challenging runners with over
7,430 ft. in elevation change, more than any other road marathon in the
United States.
• This race is the only marathon that runs along the famously scenic Blue
Ridge Parkway. Proceeds benefit the Parkway and local charities. More
information is available at www.blueridgemarathon.com
Down by Downtown Music Festival will be held this weekend
• Thursday, April 19 through Saturday, April 21
• The Festival coincides with Foot Levelers Blue Ridge Marathon race
weekend. The events are managed by the Roanoke Outside Foundation.
• Features three days of music, with shows at venues throughout downtown
Roanoke
• Many of the events are free, but some do have cover charges or tickets.
Information about specific performances is available at
downbvdowntown.com
• We
MUNICIPAL AUDITOR:
LOCAL TRUST TAX PENALTIES AND INTEREST: The Municipal Auditor
submitted a written communication recommending adoption of a resolution to address
Local Trust Tax Penalties and Interest.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41102 - 041618) A RESOLUTION authorizing the City Treasurer to waive
interest charges for Transient Occupancy Tax and Admission Tax; to amend the
process for calculating and applying penalties for Admission Tax, Prepared Food and
Beverage Tax, and Transient Occupancy Tax; and to authorize the City Treasurer to
take such actions as may be necessary to provide for the implementation,
administration, and enforcement of this Resolution.
(For full text of resolution, see Resolution Book No. 79, page 539.)
Council Member Bestpitch moved the adoption of Resolution No. 41102 - 041618.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -O.
(Council Member Trinkle was absent.)
REPORTS OF COMMITTEES:
EDUCATIONAL PROGRAMS: The Roanoke City School Board submitted a
written report requesting appropriation of funds for various educational programs; and
the City Manager submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
299
Council Member Ferris offered the following budget ordinance:
( #41103 - 041618) AN ORDINANCE to appropriate funding from Federal grants
for various educational programs, amending and reordaining certain sections of the
2017 - 2018 School Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 541.)
Council Member Ferris moved the adoption of Budget Ordinance No. 41103-
041618. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCE AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
BLUE RIDGE MARATHON: Council Member Dykstra called attention to street
closures throughout the City for Blue Ridge Marathon to be held the week -end of
April 20 — 22, 2018.
4TH ANNUAL LEA YOUTH OUTDOOR BASKETBALL SUMMIT: Mayor Lea
announced that the 41^ Annual Lea Youth Outdoor Basketball Summit would be held
from June — July 2018 in Melrose Park on each Tuesday and Thursday.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 3:52 p.m., the Mayor declared the Council Meeting in recess to be reconvened
at 4:00 p.m., in the Council Chamber, to conduct three remaining School Board
interviews.
RIG
At 4:02 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding and all Members of the Council in attendance.
SCHOOL BOARD INTERVIEWS: The following applicants were interviewed for
consideration of the upcoming three vacancies as School Board Trustees for three -year
terms of office, each, commencing July 1, 2018 and ending June 30, 2021:
Laura d. Rottenborn 4:00 p.m.
Mark k. Cathay 4:20 p.m.
Mark g. Swope 4:40 p.m.
At 5:23 p.m., Mayor Lea advised that the interviews had concluded and declared
the Council Meeting in recess for a Closed Meeting to be held in the Council's
Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building; thereafter
to be reconvened at 7:00 p.m. in the Council Chamber.
At 5:24 p.m. Council Member Trinkle entered the Closed Meeting.
At 7:00 p.m., the Council meeting was reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P. Lea
presiding.
PRESENT: Council Members, Michelle L. Dykstra, Raphael E. Ferris, John A.
Garland, Anita J. Price, David B. Trinkle, William D. Bestpitch and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -O.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Tim G. H. Dayton, Pastor, First
Christian Church.
301
COUNCIL: With respect to the Closed Meeting just concluded, Council Member
Ferris moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such public
business matters as were identified in any motion by which any Closed Meeting was
convened were heard, discussed or considered by City Council. The motion was
seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0
PUBLIC HEARINGS:
ROANOKE CITY SCHOOL BOARD TRUSTEES: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, April 16, 2018 at
7:00 p.m., or as soon thereafter as the matter may be heard, to receive the views of
citizens regarding appointment of three Roanoke City School Board Trustees for three -
year terms, each, commencing July 1, 2018. The candidates being Mark Kenneth
Cathey, Marcus Eric Huffman, Laura Day Rottenborn, Mark Gerard Swope, and
Richard M. Willis, Jr., the matter was before the body.
Legal advertisements of the public hearing were published in The Roanoke
Times on Thursday, April 5, 2018; and The Roanoke Tribune on Thursday, April 5,
2018.
(See publishers' affidavits on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak in
connection with the matter; whereupon, the following persons appeared before the
Council:
David Harrison, 5305 Medmont Circle, S. W., asked that School Board Trustee
Laura D. Rottenborn publicly take a stand in opposition of guns being carried by
resource officers and teachers in the schools.
Brian McConnell, 32 Elm Avenue, S.W., Apartment 303, stressed the importance
of the School Board selection process, and open communication with regard to the
candidates for the School Board.
Katherine Cohen spoke in opposition of any School Board candidate who
advocates guns in public schools.
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There being no additional speakers, Mayor Lea declared the public hearing
closed, and remarked that all comments would be received and filed. He pointed out
that the selection of three School Board Trustees would be announced at a subsequent
Council meeting.
PERMANENT SANITARY SEWER EASEMENT LOCATED AT 24 WELLS
AVENUE, N. W., TO THE WESTERN VIRGINIA WATER AUTHORITY: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Monday, April 16, 2017 at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the proposal of the City of Roanoke to grant a permanent sanitary sewer easement,
with an approximate width of 20 feet, containing 1,083 square feet, more or less, across
City -owned property, identified as Official Tax Map No. 2013004, located at 24 Wells
Avenue, N. W., to the Western Virginia Water Authority, at the Authority's request, for
the easement to serve the Claude Moore Complex Addition at the Roanoke Higher
Education Center located on an adjacent parcel of land, designated as Official Tax Map
No. 2013012, and owned by the Roanoke Higher Education Authority, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, April 9, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending authorization to
execute a Deed of Easement to the Western Virginia Water Authority, subject to
approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
(#41104- 041618) AN ORDINANCE authorizing the conveyance of a permanent
sanitary sewer easement, with an approximate width of 20 feet, containing 1,083 square
feet, more or less, across City -owned property identified as Official Tax Map No.
2013004, located at 24 Wells Avenue, N. W., Roanoke, Virginia ( "Property "), to the
Western Virginia Water Authority ( "Authority "), upon certain terms and conditions; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 542.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41104-
041618. The motion was seconded by Council Member Trinkle.
The Mayor inquired if there where persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
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There being no comments and /or questions by the Council Members, Ordinance
No. 41104 - 041618 was adopted by the following vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
PROPOSAL OF THE CITY OF ROANOKE TO AUTHORIZE AN AGREEMENT
REGARDING THE DEVELOPMENT OF A PROPOSED JOINT COMMUNICATIONS
CENTER FOR AN 811 CENTER AND AN E -911 CENTER: Pursuant to instructions by
the Council, the City Clerk having advertised a public hearing for Monday, April 16,
2017 at 7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal of
the City of Roanoke, pursuant to Ordinance No. 40828 - 051517 adopted by Roanoke
City Council, to authorize an agreement regarding the development of a proposed joint
communications center for an 811 Center to be owned and operated by Virginia Utility
Protection Service, Inc.; and an E -911 Center to be owned and operated by the City;
and the City has entered into a contract for the design /build of the proposed Facility to
be located on certain real property, presently owned by the City, situated at 0 Blue Hills
Circle, N.E., bearing Official Tax Map No. 7280104, containing approximately 6.5928
acres, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, April 9, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending amendment to
Agreement regarding the Design, Development, Construction, and Operation of a Joint
Communications Center by and between the City of Roanoke and Virginia Utility
Protection Service, Inc.; and amendment to Design Build Contract with Lionberger
Construction Company for the construction of the E911/VA811 Communications Center,
subject to approval as to forms by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #41105 - 041618) AN ORDINANCE authorizing the City Manager to execute a
First Amended and Restated Agreement ( "Agreement ") to amend certain terms of the
Original Agreement to (i) amend the Property description, (ii) amend the process for
establishing the Joint Communications Center as a condominium, and (iii) provide for
the sale of a condominium unit in the Joint Communications Center to VA811, regarding
the development of a proposed joint communications center ( "Facility ") for an 811
Center to be owned and operated by Virginia Utility Protection Service, Inc. ( "VA811 "),
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and an E -911 Center to be owned and operated by the City of Roanoke ( "Joint Project")
which the City of Roanoke has entered into a contract for the design /build of the
proposed Facility to be located on certain real property, presently owned by the City,
situated at 0 Blue Hills Circle, N. E., Roanoke, Virginia, bearing Official Tax Map No.
7280104 ( "Property "); authorizing the City Manager to execute all documents necessary
to perform, effectuate, administer, and enforce the proposed Agreement; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 543.)
Council Member Ferris moved the adoption of Ordinance No. 41105- 041618.
The motion was seconded by Council Member Bestpitch.
Rick Pevarski, President and Chief Executive Officer, Virginia Utility Protection
Service, Inc.; John McCaden, Balzer and Associates; and Samuel L. Lionberger, Jr.,
Chairman and Chief Executive Officer, Lionberger Construction Company, were present
in support of the project.
The Mayor inquired if there where persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following a comment by Council Member Bestpitch, Ordinance No. 41105-
041618 was adopted by the following vote: I
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following resolution:
( #41106 - 041618) A RESOLUTION authorizing the City Managers issuance and
execution of additional change orders to the City's contract with S. Lewis Lionberger
Construction Company, for additional design build services for the joint E911NA811
communications center; and authorizing the City Manager to take such actions and
execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of such contract, as amended.
(For full text of resolution, see Resolution Book No. 79, page 545.)
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Council Member Ferris moved the adoption of Resolution No. 41106 - 041618.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch and
Mayor Lea -7.
NAYS: None -0.
HEARING OF CITIZEN UPON PUBLIC MATTERS:
FISHBURN COTTAGE: Owen McGuire, 2514 Brambleton Avenue, S. W., and
appeared before Council to urge reconsideration of a proposition that the City partner
with the neighborhood association with regard to the sale of Fishburn Park Cottage and
recommended public use of the Cottage.
Freeda Cathcart, 2516 Sweetbrier Avenue, S. W., appeared before Council in
connection with the sale of the Fishburn Cottage located in Fishburn Park. She called
attention to a letter addressed to the Council dated September 15, 2017 from the
Chairman and Vice - Chairman, Parks and Recreation Advisory Board, advising of its role
as an advocate for community parks and recreation related issues, and being
empowered to make recommendations on behalf of the community concerning how the
City's parks and recreation resources are managed. She pointed that the Board was
disappointed having not been asked to provide official input regarding the fate of the
Fishburn Park caretaker's cottage, and other park properties whose future is in
question.
(See copy of letter from Parks and Recreation Advisory Board on file in the City Clerk's
Office.)
Ms. Cathcart recommended the Caretakers cottage have a non - profit status, not
only for use by the neighborhood, but by all parties interested in preserving the cottage;
and added that the City could still own the cottage, while allowing persons to donate
funds toward its preservation. She stated that it could be a mutual agreement in which
the City would take care of the property in the event the caretakers fall short of
expenses as well as allowing for a renegotiation of the agreement.
In closing, Ms. Cathcart urged Council to defer action on the sale of the property
and offered to donate personal funds towards fundraising efforts.
As a follow up inquiry, Council Member Dykstra asked if the Grandin Court
Neighborhood Association had previously submitted a proposal for consideration
regarding the Fishburn Park cottage, or had the Association written, submitted, and
followed the City -owned property request guidelines; whereupon, Ms. Cathcart replied
that the Association would like additional time to further develop its plan prior to the City
trying to sell the property.
306
In response to an inquiry as to whether a proposal had been submitted by the
Neighborhood Association, Ms. Cathcart answered that no proposal had been
submitted.
As discussion continued, Council Member Dykstra advised that the City's
proposal process would allow the Grandin Road Neighborhood Association to submit a
proposal in partnership with whomever it chooses, whether it be the City or another
entity to take ownership of the property.
It was reiterated that inasmuch as the Grandin Road Neighborhood Association
had not submitted anything in writing, it could not be considered part of the proposal
process, re- emphasizing that the City has an open proposal process.
Following extensive dialogue, Council Member Bestpitch concluded that he
completely agreed with the importance of saving the historic structure (Fishburn
Cottage) and he supports the process that is being used by the City.
OTHER BUSINESS:
ORANGE AVENUE AND 11TH STREET PEDESTRIAN CROSSING: Mayor Lea
advised that several citizens have expressed concern with regard to the traffic signal at
Orange Avenue and 11th Street, N. W., which was recently removed in connection with
the 10th Street Improvement Project.
The Assistant City Manager for Operations explained that there were significant
improvements made at the intersection which included a dedicated left turn lane from
westbound Orange Avenue to 1.0th Street (previously left turn movements were not
allowed) and pedestrian crossing improvements (addition of pedestrian crossing
signals); and while the traffic signal at 11th Street provided some level of protection for
pedestrian movement, it was no longer required for the purpose of traffic control given
the improvements at 10th Street intersection. He noted that there is a crosswalk on both
sides of the intersection at 11th Street and pedestrian crossing signs have been added
to facilitate safe pedestrian movement.
Following discussion of the matter, the City Manager stated that staff would
monitor the location; and determine if additional measures, such as a flashing
pedestrian crossing warning light, were warranted, and thereafter, report back to the
Council.
MOUNTAIN VALLEY PIPELINE: Council Member Garland expressed concern
regarding the increased sediment in the Roanoke River and its tributaries in connection
with the proposed Mountain Valley Pipeline.
307
Following in -depth discussion, the City Manager was instructed to provide an
update on the status of the Mountain Valley Pipeline.
At 8:08 p.m., the Mayor declared the Council meeting in recess until Thursday,
April 26, 2018, at 7:00 p.m., in the Council Chamber, for the purpose of conducting
public hearings on the Recommended Fiscal Year 2018 - 2019 City of Roanoke Budget;
Proposed Real Estate Tax Rate Increase due to Increased Assessments; and
Recommended 2018 - 2019 HUD Funds Budget and 2018 -2019 Annual Update to the
5 -Year Consolidated Plan.
The recessed meeting of Roanoke City Council was called to order on Thursday,
April 26, 2018 at 7:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor Lea presiding.
PRESENT: Council Members Michelle L. Dykstra, Raphael E. Ferris, John A.
Garland, Anita J. Price, David B. Trinkle, William D. Bestpitch and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by Mayor Lea.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
Mayor Lea announced that the purpose of the recessed meeting was to conduct
three public hearings regarding the Recommended Fiscal Year 2018 - 2019 City of
Roanoke Budget; Proposed Real Estate Tax Rate Increase due to Increased
Assessments; and Recommended 2018 - 2019 HUD Funds Budget and 2018 -2019
Annual Update to the 5 -Year Consolidated Plan.
He explained there would be no discussion or action taken by the Council during
or at the conclusion of the public hearings.
M
RECOMMENDED FISCAL YEAR 2018 - 2019 CITY BUDGET: Pursuant to the
instructions of the Council, the City Clerk having advertised a public hearing for
Thursday, April 26, 2017, at 7:00 p.m., or as soon thereafter as the matter may be
heard, for the purpose of the Recommended Fiscal Year 2018 - 2019 City Budget, in
the amount of $291,699,000.00, to afford persons an opportunity to speak and state
their views concerning all aspects of the budget, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, April 18, 2018; and The Roanoke Tribune on Thursday, April 19, 2018.
(See publishers' affidavits on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
proposed budget; whereupon, the following appeared before the Council:
Catherine Koebel, 2625 Longview Avenue, S. W.
Polly Branch, 6928 Crowell Gap Road (Roanoke County)
Madeleine Pressley, 2220 Ross Lane, S. W.
Bella Webb- Gardner, 747 2911 Street, N. W.
Sarah C. Pressley, 2220 Ross Lane, S. W.
Katie Bending, 2814 Jefferson Street, S. W.
Jason Lambert, 641 Yorkshire Court (Botetourt County)
Teresa Gill - Walker, 2807 Ordway Drive, N. W.
Ross Merrian, 658 Day Avenue, S. W., Apt #C . .
Fred Donaher, 301 1s'Street, S. W., Apt# 506
Jennifer Page, 301 151 Street, S. W., Apt #506
Martin Jeffrey, 421 Fairfax Avenue, N. W.
Natasha Harper, 2019 Colgate Street, N. E.
There being no further speakers, Mayor Lea declared the public hearing closed.
EFFECTIVE TAX RATE INCREASE: Pursuant to the instructions of the Council,
the City Clerk having advertised a public hearing for Thursday, April 26, 2018, at 7:00
p.m., or as soon thereafter as the matter may be heard, on the "effective tax rate
increase', the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, March 26, 2018; and The Roanoke Tribune on Thursday, March 29, 2018.
(See publishers' affidavits on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
matter; whereupon, the following individual appeared before the Council: Martin Jeffrey,
421 Fairfax Avenue, N. W. There being no further speakers, Mayor Lea declared the
public hearing closed.
309
CITY'S PROPOSED 2018 -2019 HUD FUNDS BUDGET AND 2018 -2019
ANNUAL UPDATE TO THE 5 -YEAR CONSOLIDATED PLAN: Pursuant to the
instructions of the Council, the City Clerk having advertised a public hearing for
Thursday, April 26, 2018, at 7:00 p.m., or as soon thereafter as the matter may be
heard, for the purpose of holding a public hearing on the City's Proposed 2018 -2019
HUD Funds Budget and 2018 -2019 Annual Update to the 5 -Year Consolidated Plan, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Wednesday, April 4, 2018; and the Roanoke Tribune on Thursday, April 5, 2018.
(See publishers' affidavits on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who wished to speak on the
matter; whereupon, the following individuals appeared before Council: Jan Keister, 817
Marshall Avenue, S. W.; Karen Mason, 3435 Melrose Avenue, N. W. and Martin Jeffrey,
421 Fairfax Avenue, N. W. There being no further speakers, the Mayor declared the
public hearing closed.
The Mayor announced that the City Council will adopt the Recommended
FY2018 -2019 Budget, along with other related measures during a Recessed Meeting on
Monday, May 14 at 2:00 p.m., in the City Council Chamber.
There being no further business to come before the Council, Mayor Lea declared
the Recessed meeting adjourned at 7:55 p.m.
APPROVED
ATT T:
Stephanie M. Moon Reynolds, MC Sherman P. Lea, Sr.
City Clerk Mayor
310
ROANOKE CITY COUNCIL - REGULAR SESSION
May 7, 2018
9:00 a.m.
The Council of the City of Roanoke met in joint session with the Roanoke City
School Board on Monday, May 7, 2018, at 9:00 a.m., in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2,
Administration, Article 11, City Council, Section 2 -15, Rules of Procedure, Rule 1,
Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to
Resolution No. 40879- 070317 adopted by the Council on Monday, July 3, 2017.
PRESENT: Council Members John A. Garland, Anita J. Price, David B. Trinkle,
William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
SCHOOL BOARD TRUSTEES PRESENT: William B. Hopkins, Jr., (arrived late),
Elizabeth C. S. Jamison, Laura D. Rottenborn, Lutheria H. Smith, Richard "Dick"
Willis, Jr., and Vice - Chairman Mark E. Cathey -6.
SCHOOL BOARD TRUSTEES ABSENT: Chairman Annette Lewis -1.
Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Superintendent;
P. Steve Barnett, Deputy Superintendent; Timothy R. Spencer, Legal Counsel;
Christopher C. Perkins, Chief of Security and Cindy H. Poulton, Clerk of the Roanoke
City School Board.
SCHOOLS: Mayor Lea welcomed the Roanoke City School Board, recognized
two newly - elected Council Members Joseph Cobb and Djuna Osborne who were in
attendance and called upon Vice - Chairman Cathey for comments.
Vice Chairman Cathey announced that the Chairman was ill, wished her a
speedy recovery, and advised that it had been a good year for the school division.
311
Items for Discussion /Comments by City Council /School Board Trustees:
Superintendents Items
At this point, School Board Trustee Hopkins entered the meeting (9:08 a.m.).
School Security Update
Dr. Bishop advised that student safety was the School Board's number one
priority and introduced Christopher C. Perkins, Chief of Security, to update the Council
on school safety.
Mr. Perkins shared his priorities as Chief of Security which included— examining
the physical plans of the schools, current security; technology and equipment to ensure
that Administrators and school employees can function in a crisis; and policy and
procedures to ensure that best practices were used. He advised that he supports a
collaborative approach and working with a team including Jeff Shawver, Director of
Facilities, to ultimately maintain the educational environment needed to have the best
schools in the State and the country; and added that small changes such as the location
of the main office at Morningside Elementary could create a better entrance for the
school and improve the education process.
Council Member Garland inquired about the effectiveness of School Resource
Officers in schools; whereupon, Mr. Perkins replied that the officers were there for
safety and to develop great relationships with the children and added that he was a
strong advocate for those officers.
Council Member Bestpitch questioned the use of School Resource Officers for
law enforcement action on lower level offenses that should be addressed by the
schools.
Dr. Bishop advised that the school division worked very hard to make certain that
police officers were not doing Administrators' jobs and that no child should be arrested
for something that could be handled administratively.
Mr. Perkins also commented that each officer was an individual and it was
somewhat premature to draw any conclusions on whether School Resource Officers
were effective or ineffective overall and emphasized that what may be happening in
other places was not necessarily happening in the City of Roanoke.
312
Following additional comments from Council Member Bestpitch, Council Member
Trinkle expressed excitement about Mr. Perkins' role within the school system and the
opportunity to conduct a Roanoke City Public School System study on the effectiveness
of the usage of the School Resource Officers to return with hard evidence on where the
School Resource Officers were used, had impact, etc.
Council Member Dykstra commented with regard to a statement made by Mr.
Perkins and stated that there were inherent issues in communities across the country
regarding biases against police officers which cannot be equated to other biases that
take place and urged consideration of having officers in the schools unarmed.
Vice -Mayor Price offered that she served on a School Safety Advisory Board
while employed with Roanoke City Public Schools and the School Division had been
proactive for many years. She also added that School Resource Officers were an
integral part of the fabric of the schools because of the invaluable relationships they
build as well as accessibility.
Capital Update
The Deputy School Superintendent briefed the Council on the capital planning of
the schools noting that the gymnasium was nearing completion at Hurt Park Elementary
School and the Fallon Park renovation was progressing as well.
In response to an inquiry with regard to future capital projects, Mr. Barnett
advised that removal of the two modules at Morningside Elementary was a priority, but
would depend on enrollment at Preston Park Elementary where additional classroom
space would have to be added.
Profile of a Virginia Graduate and New School Accreditation Requirements
Dr. Bishop referred to a handout on the profile of a Virginia graduate and the new
accreditation standards and advised that embedded in the profile of the graduate were
the 5C's -- critical thinking, creative thinking, communication, collaboration and
citizenship. She pointed out that on the last page it talked about the course
requirements, verified credits, and how the graduation requirements have changed
slightly with the reduction in the number of credits in a few areas.
(See copy of handout on file in the City Clerk's Office.)
Following comments by the Council Members with regard to the 5C's, Career
and Technical Education standards and absenteeism, Dr. Bishop advised that the new
standards of accreditation would begin next year.
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School Board Item
Update from the Building Name Designation Review Committee Regarding the Naming
of Stonewall Jackson Middle School
Trustee Jamison advised that the Committee held three community meetings and
conducted a city -wide survey which garnered about 800 responses and the Committee
was optimistic to report the findings to the School Board by the end of May. She further
advised that the last community meeting was quite lively and all meetings were well
attended.
Council Member Garland commented that it would be a tough decision for the
Committee to make, that strong opinions were expressed on both sides at the
community meetings.
Mayor Lea commended the Committee members for their hard work and he
looked forward to the report of the Committee.
Council Member Items
Update on Preschools Throughout the City
Vice -Mayor Price inquired of the status and rationale of the preschools slated to
close; whereupon, Dr. Bishop advised that the State closed five preschool classrooms
because Head Start had space and since the programs were intertwined, Head Start
would pick up the students. She pointed out that the closed classrooms were located at
Fallon Park, Fishburn Park, Grandin Court, Hurt Park and Round Hill Elementary
Schools and the teachers were relocated as well.
Vice -Mayor Price inquired if the children in the now closed classes were
absorbed into other classes or attend Head Start; whereupon, Dr. Bishop replied that if
there were available slots, some students remained in the school and some went to
Head Start.
Outdated Curricula and Textbooks in Poor Condition
Council Member Bestpitch alluded to a forum held at William Fleming High
School, hosted by Jack and Jill of America, in which students asked intriguing questions
and commented that many of the school's textbooks had been vandalized and the
curricula was outdated.
Dr. Bishop advised that she looked into the matter and many of those students
were from private schools and opined that the State curriculum was not outdated. She
added that textbooks were reviewed every year for condition and looked really well.
314
Council Member Trinkle inquired of the timeline when all textbooks would be
online. Dr. Bishop replied that it would indeed happen, but at a time when publishers
were more accurate and nimble.
Trustee Jamison commented that recent studies on reading online were
beginning to throw doubt to effective online learning and predicted more conversation
on the matter before it would become a universal standard.
Guidance Counselors
Council Member Trinkle asked about the big picture going forward with regard to
support for the kids and the volume of need for guidance counselors compared to State
averages to ensure that the social, psycho - social and safety needs of the schools were
addressed.
Dr. Bishop advised that the counseling ratio was better than the state average,
but for those that believe in the services it would never be good enough.
Council Member Dykstra applauded the school system for educating staff on
trauma informed care to become a trauma informed school district and helping to relate
to the students. She stressed the importance of maintaining the proper mental health of
students and offered the support of City Council to keep that going.
As part of his closing remarks, Mayor Lea recognized Council Members Ferris
and Trinkle inasmuch as this will have been their last official meeting with the Roanoke
City School Board. He also thanked the School Board for their efforts and referred to
them as "bright stars" in the community.
Vice - Chairman Cathey announced that the high school graduations would be
held on June 1 at the Berglund Civic Center, with Patrick Henry High School at
10:00 a.m.; and William Fleming High School at 2:00 p.m.
There being no further business, Vice - Chairman Cathey declared the School
Board meeting adjourned at 10:27 a.m.
There being no further business, Mayor Lea declared the Council meeting in
recess at 10:27 a.m.
At 10:42 a.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding, and all Members of the Council in attendance, calling attention to
the following Items for Action:
315
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Council Member Garland and
adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
ANNUAL PERFORMANCES OF THE COUNCIL - APPOINTED OFFICERS: A
communication from Council Member David B. Trinkle, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, being the annual performances of the Council- Appointed Officers,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request as
abovementioned. The motion was seconded by Council Member Dykstra and adopted
by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
DISPOSITION OF A PORTION OF CITY -OWNED PROPERTY LOCATED AT
3137 PRESTON AVENUE, N. W.: A communication from the City Manager requesting
that Council convene in a Closed Meeting to discuss the disposition of a portion of City -
owned property located at 3137 Preston Avenue, N. W., where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
316
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
DISPOSITION OF A PORTION OF CITY -OWNED PROPERTY LOCATED AT
502 19TH STREET, S. E.: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss the disposition of a portion of City -
owned property located at 502 19th Street, S. E., where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
DISPOSITION OF CITY -OWNED PROPERTY SITUATED AT 2410 MASON
MILL ROAD; 2402 MASON MILL ROAD, N.E.; 2320 MASON MILL ROAD, N.E.; AND
2002 BLUE HILLS DRIVE, N.E.: A communication from the City Manager requesting
that Council convene in a Closed Meeting to discuss the disposition of City -owned
property situated at 2410 Mason Mill Road, N. E., (Official Tax Map No. 7170509); 2402
Mason Mill Road, N. E., (Official Tax Map No. 7170505); 2320 Mason Mill Road, N. E.,
(Official Tax Map No. 7170504); and 2002 Blue Hills Drive, N. E., (Tax Map No.
7230101), where discussion in an open meeting would adversely affect the bargaining
position or negotiation strategy of the public body, pursuant to Section 2.2- 3711(A)(3),
Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
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Council Member Ferris moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
According to Section 2.2- 3712(F), "A public body may permit non - members to
attend a Closed Meeting, if such persons are deemed necessary or if their presence will
reasonably aid the public body in its consideration of a topic that is a subject of the
meeting; Mayor Lea announced that the newly - elected Vice -Mayor Joseph Cobb and
newly - elected Council Member Djuna Osborne would be permitted to attend the Closed
Meeting.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
BRIEFINGS:
Erosion and Sediment Control Regulations:
Chris Chittum, Director of Planning, Building, and Development, provided a brief
overview of several proposed amendments to the Erosion and Sediment Control
Ordinance; and highlighted the following items:
• Purpose
• Background
• Current Code
• Highlights of Change
• Small projects
• Considerations
• Stormwater Management Ordinance
• Stormwater Management
• Next Steps
(See copy of proposed amendments on file in the City Clerk's Office.)
•
Mr. Chittum advised that revisions were intended to help the City meet water
quality standards mandated by the Federal Government. Inasmuch as the current code
was adopted in 1997 and had not changed significantly, City staff was proposing to
raise the threshold from 2,000 to 2,500 which corresponds with other localities in the
Chesapeake Bay Watershed.
At this point, Mayor Lea relinquished the Chair to the Vice -Mayor and left the
meeting (11:00 a.m. ).
Following inquiries and clarifications from several Council Members, Mayor Lea
advised that the briefing would be received and filed.
FY2018 - 2019 Budget Study:
The City Manager and Director of Finance shared the following regarding the FY
2018 - 2019 Budget:
• FY2019 Recommended Budget Summary
• Balanced at $291,699,000.00
• Local tax growth of 2.5%
• EMS Fees increase to reflect increase in Medicaid reimbursement
• Roanoke City Public Schools - $81,246,526.00
• Includes funding for strategic initiatives in all priority areas, compensation
and inflationary cost adjustments
• One -Time funding - $1,640,559.00 for capital items
• Five -Year Operating Model
• Prior Five -Year Operating Model
• Revised Five -Year Operating Model
• Budget Adoption Order
• Certification of Funding
• FY 2019 Amendment of Fee Compendium
• Amendment to School Funding Policy
• Budget Ordinance (General, Stormwater Utility, Civic School Food
Services, Grant Funds, State Asset Sharing Program)
• Capital Improvement Program Update (FY 2019 -2023)
• 2018 — 2019 HUD Annual Plan
• Pay Plan
• Looking Forward
o July /August
o September /October
(For full text, see copy of presentation on file in the City Clerk's Office.)
During comments regarding the Budget Adoption Order, it was noted that a
Reaffirmation of Tax Rate would be added.
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Following additional comments by the City Manager regarding his desire to have
a one day planning workshop in July or August that would focus on identifying /refining
the strategic plan document; and also hold a half -day retreat in September or October,
the Vice -Mayor advised that the briefing would be received and filed.
At this point, the Mayor re- entered the meeting (11:25 a.m.).
At 11:25 a.m., Vice -Mayor Price declared the Council Meeting in recess for a
Closed Meeting to be held in the Council's Conference Room, Room 451; and
thereafter to be reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members John A. Garland, Anita J. Price, David B. Trinkle,
William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Cecelia F. McCoy, Deputy City Clerk.
The Invocation was delivered by The Reverend Steven E. Hall, Pastor, Roanoke
Valley Bible Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
RECOGNIZING AND HONORING DOUG DOUGHTY, SPORTS REPORTER
FOR THE ROANOKE TIMES: Council Member Bestpitch offered the following
resolution recognizing and honoring Doug Doughty, Sports Reporter for The Roanoke
Times:
( #41107 - 050718) A RESOLUTION recognizing, congratulating, and honoring
Douglas "Doug" Doughty for his dedication, talent and commitment over his 45 -year
career in service to the student athletes of the Roanoke Valley and Virginia.
(For full text of resolution, see Resolution Book No. 79, page 547.)
wt
Council Member Bestpitch moved the adoption of Resolution No. 41107-050718.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
Mayor Lea presented a ceremonial copy of Resolution No. 41107 - 050718 to Mr.
Doughty.
RECOGNIZING AND HONORING DWAYNE YANCEY, SPORTS REPORTER
FOR THE ROANOKE TIMES: Council Member Ferris offered the following resolution
recognizing and honoring Dwayne Yancey, Sports Reporter for The Roanoke Times:
( #41108 - 050718) A RESOLUTION recognizing and saluting Dwayne L. Yancey
for his achievements as a journalist and as an awarding- winning editor for The Roanoke
Times.
(For full text of resolution, see Resolution Book No. 79, page 548.)
Council Member Ferris moved the adoption of Resolution No. 41108 - 050718.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
Mayor Lea presented a ceremonial copy of Resolution No. 41108 - 050718 to Mr.
Yancey.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
COLLABORATION WITH LOCAL NON - PROFITS TO UNITE THE CITY'S
COMMUNITIES: Kevin Davies, 319 -A Mountain Avenue, S. W., and David Croteau,
2840 Colonial Avenue, S. W., Apt. 14, appeared before Council requesting collaboration
with local non - profits to unite the city's communities.
(See copy of Mr. Davies' handout on file in the City Clerk's Office.)
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CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion is desired, the
item would be removed from the Consent Agenda and considered separately. Council
Member Garland requested that Item C -6 be removed and considered separately.
MINUTES: Minutes of a special meeting of City Council held on Monday,
April 16, 2018; and a regular meeting of City Council held on Monday, April 16, 2018,
with a recessed meeting held on Thursday, April 26, 2018, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
SALE OF AN APPROXIMATELY 0.1687 ACRE PORTION OF CITY -OWNED
PROPERTY LOCATED AT 0 NORFOLK AVENUE, S. E., AND AN APPROXIMATELY
0.1129 ACRE PORTION OF CITY -OWNED PROPERTY LOCATED AT 26 SALEM
AVENUE, S. E.: A communication from the City Manager requesting that Council
schedule a public hearing to be held on Monday, May 21, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the City Manager
may determine, to consider the sale of an approximately 0.1687 acre portion of City -
owned property located at 0 Norfolk Avenue, S. E., and an approximately 0.1129 acre
portion of City -owned property located at 26 Salem Avenue, S. E., to Faison - Roanoke
Office Limited Partnership, Blue Ridge Highlands, Inc., William J. Lemon; Sarah L,
Ludwig, W. Tucker Lemon, Individually and as a Trustee of the W. Tucker Lemon 1990
Living Trust, and Stephen W. Lemon, in various interests as tenants in common, was
before the body.
(See communication on file in the City Clerk's Office.)
322
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
TAX EXEMPTION OF REAL AND PERSONAL PROPERTY LOCATED AT 1523
MELROSE AVENUE, N. W.: A communication from the City Manager requesting that
Council schedule a public hearing to be held on Monday, May 21, 2018, at 7:00 p.m., or
as soon thereafter as the matter may be heard, or such later date and time as the City
Manager may determine, to consider a request of Allegheny West Regional Conference
Corporation of Seventh -Day Adventists, d /b /a Melrose Adventist Child Development
Center, for tax exemption of real and personal property located at 1523 Melrose
Avenue, N. W.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
AMENDMENT OF THE CITY'S STORMWATER UTILITY ORDINANCE: A
communication from the City Manager requesting that Council schedule a public
hearing to be held on Monday, Monday, June 18, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the City Manager
may determine, to amend the City's Stormwater Utility Ordinance, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
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FY2018 CITY MANAGER TRANSFER REPORT FOR THE THIRD QUARTER
ENDED MARCH 31, 2018: A communication from the City Manager transmitting the
FY2018 City Manager Transfer Report for the Third Quarter ended March 31, 2018, was
before the Council.
(See copy of Report on file in the City Clerk's Office.)
Council Member Trinkle moved that the Report be received and filed. The
motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
RESIGNATIONS OF WILTON C. KENNEDY, GARY HEATON AND MARION
VAUGHN- HOWARD AS MEMBERS OF THE HUMAN SERVICES ADVISORY BOARD:
A communication from the City Clerk advising of the resignations of Wilton C. Kennedy,
and Gary Heaton; and removal of Marion Vaughn- Howard as members of the Human
Services Advisory Board, respectively, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the communication be received and filed,
and resignations of Messrs. Kennedy and Heaton be accepted. The motion was
seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE -FAIR HOUSING BOARD -PARKS AND RECREATION
ADVISORY BOARD - ARCHITECTURAL REVIEW BOARD: Reports of qualification of
the following individuals were before the Council:
Anita Wilson as a member of Fair Housing Board for a three -year term of
office, commencing April 1, 2018 and ending March 31, 2021;
Kwan Evans as a member of the Parks and Recreation Advisory Board for
a three -year term of office, commencing April 1, 2018 and ending
March 31, 2021; and
324
Drew Kepley as a member of the Architectural Review Board to fill the
unexpired term of office of John Missell ending October 1, 2020.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
MOUNTAIN VALLEY PIPELINE: A communication from the City Manager
reporting City actions to date on the Mountain Valley Pipeline, was removed from the
Consent Agenda and considered separately.
(See copy of communication on file in the City Clerk's Office.)
Dwayne D'ardenne, Stormwater Manager, gave a brief update on the City's due
diligence regarding the effects of the Mountain Valley Pipeline project. He pointed out
the Mountain Valley Pipeline consultants indicated there would be a two percent
baseline increase in the sediment load downstream through the City and the estimated
cost to remove the sediment load would be approximately $36 million.
It was noted that following unsuccessful discussions with the Department of
Environmental Quality regarding project, the City Manager also met with them and
shared the City's concerns.
Following comments by the Stormwater Manager, Council Member Trinkle
moved that the communication be received and filed. The motion was seconded by
Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS:
325
MULTIFAMILY HOUSING REVENUE BONDS: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Monday, May 7, 2018, at
2:00 p.m., or as soon thereafter as the matter may be heard for consideration of a
resolution approving solely for purposes of Section 147(f) of the Internal Revenue Code
of 1986, as amended, and as required by Section 66.0304 (11)(a) of the Wisconsin
Statutes and Section 4 of the Amended and Restated Joint Exercise Power Agreement
Relating to the Public Finance Authority, the issuance by the Authority of its Multifamily
Housing Revenue Bonds in one or more series, a portion of which Bonds in a principal
amount not to exceed $340,000.00 shall be issued for the purpose of financing the
costs of the acquisition by AHF -Afton Gardens, LLC, of a multi - family affordable housing
development located in the City, known as Afton Gardens Apartments, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, April 23, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending approval of the
issuance of the Public Housing Authority Revenue Bonds in a principal amount not to
exceed $340,000.00 for the purpose of financing the costs of the acquisition by
AHF -Afton Gardens, LLC, a multi - family affordable housing development located in the
City, known as Afton Gardens Apartments.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41109 - 050718) A RESOLUTION approving, solely for purposes of Section
147(f) of the Internal Revenue Code of 1986, as amended (the "Code "), and as required
by Section 66.0304(11)(a) of the Wisconsin Statutes and Section 4 of the Amended and
Restated Joint Exercise Power Agreement Relating to the Public Finance Authority
( "Authority ") dated as of September 28, 2010 (collectively, "Authority Requirements "),
the issuance by the Public Finance Authority of its Multifamily Housing Revenue Bonds
in one or more series (the "Bonds "), a portion of which Bonds in a principal amount not
to exceed $340,000.00 shall be issued for the purpose of financing the costs of the
acquisition by AHF -Afton Gardens, LLC, of a multi - family affordable housing
development located in the City of Roanoke (the "City ") known as Afton Gardens
Apartments.
(For full text of resolution, see Resolution Book No. 79, page 549.)
�14�J
Council Member Bestpitch moved the adoption of Resolution No. 41109 - 050718.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following remarks by the City Manager and City Attorney regarding the City's
role in issuing the Revenue Bonds, Resolution No. 41109- 050718 was adopted by the
following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
RECOGNITION OF THE WESTERN VIRGINIA WORKFORCE DEVELOPMENT
BOARD PROGRAM YEAR 2017 WORKFORCE INNOVATION AND OPPORTUNITY
ACT (WIOA) FUNDS TRANSFER FOR AWARD PERIOD JULY 1, 2017 TO JUNE 30,
2019: The City Manager submitted a written communication recommending recognition
of the Western Virginia Workforce Development Board Program Year 2017 Workforce
Innovation and Opportunity Act (WIOA) funds transfer for award period July 1, 2017 to
June 30, 2019.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #41110 - 050718) A RESOLUTION acknowledging and recognizing the PY2017
Workforce Innovation and Opportunity Act ( "WIOA ") funding from the Virginia
Community College System in the amount of $59,656.00 for WIOA activities, for the
award period of July 1, 2017, through June 30, 2019, the foregoing funding to be
administered by the Western Virginia Workforce Development Board.
(For full text of resolution, see Resolution Book No. 79, page 551.)
327
Council Member Trinkle moved the adoption of Resolution No. 41110 - 050718.
The motion was seconded by Council Member Garland and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
ACCEPTANCE OF THE SOUTHWEST VIRGINIA REGIONAL EMPLOYMENT
COALITION GRANT: The City Manager submitted a written communication
recommending acceptance of the Southwest Virginia Regional Employment Coalition
Grant from the Virginia Department of Social Services to maintain existing services to
the Temporary Assistance to Needy Families population.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
( #41111- 050718) A RESOLUTION authorizing the acceptance of an Employment
Advancement for Temporary Assistance to Needy Families (TANF) Participants grant
from the Virginia Department of Social Services (VDSS); authorizing the City of
Roanoke to serve as the primary fiscal agent for the distribution of such funds to the
provider agencies for services provided to the local departments of social services
(DSS) in Roanoke City, Roanoke County, Franklin County, Botetourt County, and Craig
County; and authorizing execution of any and all necessary documents to comply with
the terms and conditions of the grant.
(For full text of resolution, see Resolution Book No. 79, page 552.)
Vice -Mayor Price moved the adoption of Resolution No. 41111 - 050718. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
W0161
Vice -Mayor Price offered the following budget ordinance:
( #41112 - 050718) AN ORDINANCE to appropriate funding from the Federal
Government through the Commonwealth of Virginia Department of Social Services for
the Southwest Virginia Regional Employment Coalition Grant, amending and
reordaining certain sections of the 2017 - 2018 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 553.)
Vice -Mayor Price moved the adoption of Budget Ordinance No. 41112 - 050718.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
DEPARTMENT OF JUSTICE AND THE DEPARTMENT OF TREASURY
FEDERAL ASSET FORFEITURE GRANT FUND ACCOUNTS: The City Manager
submitted a written communication recommending appropriation to the Department of
Justice and the Department of Treasury Federal Asset Forfeiture Grant Fund Accounts
in connection with law enforcement operations.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #41113 - 050718) AN ORDINANCE to appropriate funding from the Department
of Justice Federal Asset Sharing Program and the Department of Treasury Federal
Asset Sharing Program for enhancing law enforcement operations, amending and
reordaining certain sections of the 2017 - 2018 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 554.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 41113-
050718. The motion was seconded by Vice -Mayor Price.
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Following comments by Council Member Dykstra regarding online grant
opportunities deemed to be beneficial, Budget Ordinance No. 41113 - 050718 was
adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
STATE ASSET FORFEITURE FUNDS: The City Manager submitted a written
communication recommending appropriation of State Asset Forfeiture funds for use by
the Roanoke City Police Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #41114 - 050718) AN ORDINANCE to appropriate funding from the State Asset
Sharing Program for enhancing law enforcement operations, amending and reordaining
certain sections of the 2017 - 2018 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 555.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 41114-
050718. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
FY 2018 — 2019 PARKING FUND RETAINED EARNINGS FOR SEVERAL
CAPITAL PROJECTS: The City Manager submitted a written communication
recommending appropriation of funds from the FY 2018 — 2019 Parking Fund Retained
Earnings for several capital projects.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Trinkle offered the following budget ordinance:
( #41115- 050718) AN ORDINANCE to appropriate funding from the Parking Fund
Retained Earnings to the PARCS Upgrade and the Church Avenue Garage Elevator
Modernization capital projects, amending and reordaining certain sections of the 2017 -
2018 Parking Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 556.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 41115-
050718. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT FUNDS: The City
Manager submitted a written communication recommending acceptance of Virginia
Department of Emergency Management funds for the Roanoke Fire -EMS Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dykstra offered the following resolution:
( #41116- 050718) A RESOLUTION authorizing the City Manager to accept, on
behalf of the City of Roanoke, "pass- through" funds from the Virginia Department of
Emergency Management (VDEM) to assist the Hazardous Materials Response Team
with the purchase of equipment and training, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 577.)
Council Member Dykstra moved the adoption of Resolution No. 41116- 050718.
The motion was seconded by Council Member Garland and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
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Council Member Dykstra offered the following budget ordinance:
( #41117 - 050718) AN ORDINANCE appropriating funding from the United States
Department of Transportation through the Commonwealth of Virginia Department of
Emergency Management (VDEM) for hazardous materials emergency responses and
training and development, amending and reordaining certain sections of the 2017 -
2018 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 558.)
Council Member Dykstra moved the adoption of Budget Ordinance No. 41117-
050718. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
ENVIRONMENTAL PROTECTION AGENCY'S NATIONAL CLEAN DIESEL
COST SHARE GRANT: The City Manager submitted a written communication
recommending acceptance of the Environmental Protection Agency's National Clean
Diesel Cost Share Grant funds; and appropriation of vehicle surplus and insurance
recoveries.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #41118 - 050718) A RESOLUTION accepting the Environmental Protection
Agency's National Clean Diesel Campaign funding to the City, and authorizing
execution of any required documentation on behalf of the City in connection with such
funding, under certain conditions.
(For full text of resolution, see Resolution Book No. 79, page 559.)
Council Member Trinkle moved the adoption of Resolution No. 41118 - 050718.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
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Council Member Dykstra offered the following budget ordinance:
( #41119 - 050718) AN ORDINANCE appropriating funding from James Madison
University for the National Clean Diesel Funding Assistance program funded by the
Environmental Protection Agency, amending and reordaining certain sections of the
2017 - 2018 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 559.)
Council Member Dykstra moved the adoption of Budget Ordinance No. 41119-
050718. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
ADDITIONAL CHANGE ORDERS TO THE CITY'S CONTRACT WITH
CROWDER CONSTRUCTION COMPANY, INC.: The City Manager submitted a written
communication recommending execution of additional change orders to the City's
contract with Crowder Construction Company, Inc., in connection with the Roanoke
River Greenway "Bridge the Gap" Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #41120 - 050718) A RESOLUTION authorizing the City Manager's issuance and
execution of additional change orders to the City's contract with Crowder Construction
Company, for additional construction services for the Roanoke River Greenway "Bridge
the Gap" Phase 11, Segment 1 Project; and authorizing the City Manager to take such
actions and execute such documents as may be necessary to provide for the
implementation, administration, and enforcement of such contract, as amended.
(For full text of resolution, see Resolution Book No. 79, page 560.)
Council Member Trinkle moved the adoption of Resolution No. 41120 - 050718.
The motion was seconded by Vice -Mayor Price.
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Following comments by the City Manager as to the completion of the
abovementioned project, Resolution No. 41120 - 050718 was adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF THE CITY MANAGER.
The City Manager offered the following comments:
People's Choice Awards for the Inlet Art Project
• Almost 3,500 citizens voted on Facebook and in person at the Grandin Road
Earth Day Celebration to select the Inlet Art Project artists and their work to
receive the People's Choice Awards. The results were:
o First Place and $200.00 went to Ned Savage for Downstream Dependents
o Second Place and $100.00 went to Tyla Maiden for Only Rain Down the
Drain
• The City of Roanoke's Stormwater Utility and the Roanoke Arts Commission
collaborated on this project to transform six storm drains around the city into
works of art, emphasizing the message that whatever goes into the storm
drains ends up directly in our creeks, streams, and the Roanoke River.
• To further celebrate the new Inlet Artwork, the city is partnering with Ride
Solutions to host a "Drains to Streams" Social Series Ride — biking to five of
the storm drain locations. The event will take place on May 10 from 4:00 p.m.
to 7:00 p.m. Information is available at www.facebook.com /ridesolutions,
click on "Events" and choose Social Series Ride.
Colonial Avenue Corridor Improvement Project Begins
• Construction work for the Colonial Avenue Corridor Improvement Project,
between Virginia Western Community College and Fishburn Park Elementary
School, is scheduled to begin this week.
• As a result, traffic changes will occur on Colonial Avenue, from Overland
Road to Winding Way Road. The traffic pattern will be reduced to two lanes
of travel, with one lane maintained for each direction.
• Travel restrictions will be in place for the duration of the project, which is 18
months. The public is encouraged to avoid any unnecessary travel through
this area and to seek alternate routes when possible.
• This project is collaboration between the City of Roanoke and Virginia
Western Community College to complement improvements being made on
the campus to include the new Science, Technology, Engineering, and
Mathematics (STEM) building.
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Gallop for the Greenways
• Gallop for the Greenways will take place the weekend of May 11 -12 at Wiley
Drive near River's Edge Sports Complex.
• Roanoke Parks & Recreation is a sponsor for this annual event, which raises
funds to support our growing network of pedestrian and bicycle trails.
• This year a 1 Miler Race has been added for Friday, and the 5K Race will
take place on Saturday. There will also be free Kids Fun Run on Saturday, as
well as Saturday Group Walk.
• After Saturday's race, participants are invited to stay around for festivities
including music, food, and beverages. Admission is free.
• This is another great event that brings residents from across the Valley into
Roanoke to enjoy the natural beauty and outdoor recreational opportunities
our city has to offer. A link with information about the race is at
www.roanokevalley.org, click on News and Updates.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
SCHOOL BOARD TRUSTEES: Council Member Ferris offered the following
resolution appointing and electing three School Board Trustees on the Roanoke City
School Board for three -year terms of office, each, commencing July 1, 2018 and ending
June 30, 2021:
( #41121 - 050718) A RESOLUTION appointing Mark K. Cathey, Laura Day
Rottenborn, and Richard M. "Dick" Willis, Jr., as School Board Trustees of the Roanoke
City School Board for terms commencing July 1, 2018, and ending June 30, 2021.
(For full text of resolution, see Resolution Book No. 79, page 561.)
Council Member Ferris moved the adoption of Resolution No. 41121 - 050718.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris expressed appreciation to the three incumbents on their
reappointments.
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MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
CITY MANAGER UPDATES- VIETNAM WAR 50TH COMMEMORATION: Council
Member Bestpitch complimented the City Manager on his Weekly Updates, noting
several items caught his attention, such as the number of potholes filled throughout the
City, stop signs reinstalled, as well as traffic controlled signs; and pointed out that a
Certificate of Appreciation was presented to the City Roanoke from James T. Jackson,
Major General, U. S. Army Retired, Director, Vietnam War 50th Commemoration, U. S.
Department of Defense, for conducting at least six events by December 2017 that
thanked and honored the veterans and their families who served in the U. S. Armed
Forces during the Vietnam War.
He noted that as part of the Commemorative Partner Program, Certificates of
Honor have been designed to honor and give special recognition to four categories of
veterans and their families, along with accompanying lapel pins. Certificates may be
requested through Commemorative Partners on the Commemorative Partner Portal on
the website at www.vietnamwar50th.com. For further questions, email
whs.vnwar50th cpp coh(d_)mail.mill or call 877 - 387 -9951. He extended an invitation to
all to attend the Memorial Day Ceremony scheduled to be held in Lee Plaza at 10:00
a.m. on Monday, May 28, 2018.
PASSING OF FORMER VIRGINIA TECH PRESIDENT CHARLES STEGER:
Council Member Trinkle called attention to the passing of former Virginia Tech President
Charles Steger on Sunday, May 5; and noted that President Steger was instrumental in
bringing the Virginia Tech Carilion School of Medicine and Research Institute to the
Roanoke Valley; and asked that a resolution be adopted at a subsequent meeting
memorializing the late Charles Steger.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
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CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Council Member Ferris moved that each Member of City Council certify
to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
BOARD OF TRUSTEES, CITY OF ROANOKE PENSION PLAN: The Mayor
called attention to the upcoming expiration of the two -year terms of office of Terry L.
King (Fire /EMS) and Carolyn Glover (City retiree); and a four -year term of office of Glen
Combs (Citizen —At- Large) as members of the Board of Trustees, City of Roanoke
Pension Plan, ending June 30, 2018; whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the names of Lieutenant Jeffrey
Newman of the Roanoke Police Department, Carolyn Glover, and Charles Hunter, III,
respectively.
There being no further nominations, Lieutenant Jeffrey Newman (Police) was
appointed to replace Terry L. King (Fire /EMS), commencing July 1, 2018; and Carolyn
Glover (City retiree) was reappointed for a term of two years, each, ending June 30,
2020; and Charles Hunter, 111 was appointed, to replace Glen Combs (Citizen -At- Large)
for a term of four years, commencing July 1, 2018 and ending June 30, 2022, as
members of the Board of Trustees, City of Roanoke Pension Plan, by the following vote:
FOR LIEUTENANT NEWMAN, MS. GLOVER AND MR. HUNTER: Council
Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and Mayor Lea -7.
(Note: There is a two -year rotation between the Police Department and Fire /EMS).
BUILDING AND FIRE CODE BOARD OF APPEALS: The Mayor called attention
to the upcoming expiration of the three -year term of office of Patrick J. Williams
(Engineer) as a member of the Building and Fire Code Board of Appeals ending
June 30, 2018; whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the name of Patrick J. Williams
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There being no further nominations, Mr. Williams was reappointed as a member
of the Building and Fire Code Board of Appeals for a term of three years, ending
June 30, 2021, by the following vote:
FOR MR. WILLIAMS: Council Members Garland, Price, Trinkle, Bestpitch,
Dykstra, Ferris and Mayor Lea -7.
CITY OF ROANOKE FINANCE BOARD: The Mayor called attention to the
upcoming expiration of the two -year term of office Kenneth Cronin (Citizen) as a
member of the City of Roanoke Finance Board ending June 30, 2018; whereupon, he
opened the floor for nominations.
Council Member Dykstra placed in nomination the name of Kenneth Cronin.
There being no further nominations, Mr. Cronin was reappointed as a member of
City of Roanoke Finance Board for a term of two years ending June 30, 2020, by the
following vote:
FOR MR. CRONIN: Council Members Garland, Price, Trinkle, Bestpitch,
Dykstra, Ferris and Mayor Lea -7.
COURT COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY
CRIMINAL JUSTICE BOARD: The Mayor called attention to the upcoming expiration of
the three -year terms of office of Laura Eichenlaub (Blue Ridge Behavioral Healthcare)
and the Honorable Charles N. Dorsey (Circuit Court Judge) as members of the Court
Community Corrections Program Regional Community Criminal Justice Board ending
June 30, 2018; whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the names of Laura Eichenlaub
and Circuit Court Judge Charles N. Dorsey.
There being no further nominations, Ms. Eichenlaub and Circuit Court Judge
Dorsey were reappointed as members of the Court Community Corrections Programs
Regional Community Criminal Justice Board for terms of three years ending June 30,
2021, by the following vote:
FOR MS. EICHENLAUB AND JUDGE DORSEY: Council Members Garland,
Price, Trinkle, Bestpitch, Dykstra, Ferris and Mayor Lea -7.
MILL MOUNTAIN ADVISORY BOARD: The Mayor called attention to the
upcoming expiration of the three -year term of office of John A. Montgomery as a
member of the Mill Mountain Advisory Board ending June 30, 2018; whereupon, he
opened the floor for nominations.
Council Member Dykstra placed in nomination the name of Dan Smith.
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There being no further nominations, Mr. Smith was appointed to replace John A.
Montgomery as a member of the Mill Mountain Advisory Board for a term of three- years,
commencing July 1, 2018 and ending June 30, 2021, by the following vote:
FOR MR. SMITH: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra,
Ferris and Mayor Lea -7.
ROANOKE ARTS COMMISSION: The Mayor called attention to the upcoming
expiration of the three -year terms of office of Greg Webster, Jeanne Fishwick, Janet
Carty, Stephanie H. Fallon and Lucy Lee as members of the Roanoke Arts Commission
ending June 30, 2018; whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the names of Greg Webster,
Jeanne Fishwick, Janet Carty, Timothy Martin and Macklyn Mosley.
There being no further nominations, Mr. Webster, Ms. Fishwick and Ms. Carty
were reappointed; and appointed Mr. Martin to replace Stephanie H. Fallon and Mr.
Mosley to replace Lucy Lee, respectively, commencing July 1, 2018, as members of the
Roanoke Arts Commission for terms of three years, each, ending June 30, 2021, by the
following vote:
FOR MR. WEBSTER, MS. FISHWICK, MS. CARTY, MR. MARTIN AND
MR. MOSLEY: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to the
upcoming expiration of the three -year terms of office of Katelynn Lewis and Byron L.
Hamlar as members of the Roanoke Neighborhood Advocates ending June 30, 2018;
whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the names of Katelynn Lewis and
Jamaal Jackson.
There being no further nomination Ms. Lewis was reappointed and Mr. Jackson
was appointed to replace Byron L. Hamlar, commencing July 1, 2018, as members of
the Roanoke Neighborhood Advocates for a term of three years, each, ending June 30,
2021, by the following vote:
FOR MS. LEWIS AND MR. JACKSON: Council Members Garland, Price,
Trinkle, Bestpitch, Dykstra, Ferris and Mayor Lea -7.
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ROANOKE REGIONAL AIRPORT COMMISSION: The Mayor called attention to
expiration of the four -year term of office of Dr. John E. Dooley (Virginia Tech) as a
member of the Roanoke Regional Airport Commission ending March 9, 2018;
whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the name of Dr. Nathaniel L.
Bishop.
There being no further nominations, Dr. Bishop was appointed to replace Dr.
John E. Dooley (Virginia Tech) as a member of the Roanoke Regional Airport
Commission for a term ending March 9, 2022, by the following vote:
FOR DR. BISHOP: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra,
Ferris and Mayor Lea -7.
Council Member Bestpitch moved that the City residency requirement for Dr.
Bishop be waived in this instance. The motion was seconded by Council Member Ferris
and adopted by the following vote:
AYES: Council Member Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
ROANOKE PUBLIC LIBRARY BOARD: The Mayor called attention to the
upcoming expiration of the three -year terms of office of Jeanne Bollendorf, Marlene
Preston and Sharon Ramey as members of the Roanoke Public Library Board ending
June 30, 2018; whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the names of Jeanne Bollendorf,
Douglas Jackson and John R. F. Lewis.
There being no further nominations, Jeanne Bollendorf was reappointed; and
appointed Mr. Jackson to replace Marlene Preston and Mr. Lewis to replace Sharon
Ramey, commencing July 1, 2018, respectively, as members of the Roanoke Public
Library Board for terms of three years, each, ending June 30, 2021, by the following
vote:
FOR MS BOLLENDORF, AND MESSRS. JACKSON AND LEWIS: Council
Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and Mayor Lea -7.
ROANOKE VALLEY GREENWAY COMMISSION: The Mayor called attention to
the upcoming expiration of the three -year term of office of James Revercomb, III, as a
City representative of the Roanoke Valley Greenway Commission ending June 30,
2018; whereupon, he opened the floor for nominations.
MCI
Council Member Dykstra placed in nomination the name of James
Revercomb, III.
There being no further nominations, Mr. Revercomb was reappointed as a City
representative of the Roanoke Valley Greenway Commission for a term of three years
ending June 30, 2021, by the following vote:
FOR MR. REVERCOMB: Council Members Garland, Price, Trinkle, Bestpitch,
Dykstra, Ferris and Mayor Lea -7.
ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION: The Mayor
called attention to the upcoming expiration of the three -year terms of office of Courtney
Campbell and Frederick Gusler as Citizen Representatives of the Roanoke Valley -
Alleghany Regional Commission ending June 30, 2018; whereupon, he opened the floor
for nominations.
Council Member Dykstra placed in nomination the names of Courtney Campbell
and Frederick Gusler.
There being no further nominations, Ms. Campbell and Mr. Gusler were
reappointed as Citizen Representatives of the Roanoke Valley - Alleghany Regional
Commission for terms of three years, each, ending June 30, 2021, by the following vote:
FOR MS. CAMPBELL AND MR. GUSLER: Council Members Garland, Price,
Trinkle, Bestpitch, Dykstra, Ferris and Mayor Lea -7.
ROANOKE VALLEY JUVENILE DETENTION CENTER COMMISSION: The
Mayor called attention to the upcoming expiration of the four -year terms of office of
Steven Martin, Director of Human Services /Social Services (Member), and James
O'Hare, Youth Care Administrator (Alternative) as members of the Roanoke Valley
Juvenile Detention Center Commission ending June 30, 2018; whereupon, he opened
the floor for nominations.
Council Member Dykstra placed in nomination the names of Steven Martin and
James O'Hare.
There being no further nominations, Mr. Martin (Member), and Mr. O'Hare
(Alternative) were reappointed as members of the Roanoke Valley Juvenile Detention
Center Commission for terms of four years, each, ending June 30, 2022, by the
following vote:
FOR MESSRS. MARTIN AND O'HARE: Council Members Garland, Price,
Trinkle, Bestpitch, Dykstra, Ferris and Mayor Lea -7.
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TOWING ADVISORY BOARD: The Mayor called attention to the expiration of the
three -year term of office of Randall Simmons (Citizen at Large) as a member of the
Towing Advisory Board ending October 31, 2017; whereupon, he opened the floor for
nominations.
Council Member Dykstra placed in nomination the name of Rick Clark.
There being no further nominations, Mr. Clark was appointed to replace Randall
Simmons (Citizen at Large) as a member of the Towing Advisory Board for a term of
office ending October 31, 2020, by the following vote:
FOR MR. CLARK: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra,
Ferris and Mayor Lea -7.
VIRGINIA WESTERN COMMUNITY COLLEGE ADVISORY BOARD: The
Mayor called attention to the upcoming expiration of the four -year term of office of
Joshua C. Johnson as a City representative of the Virginia Western Community College
Advisory Board ending June 30, 2018; whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the name of Joshua C. Johnson.
There being no further nominations, Mr. Johnson was reappointed as a City
representative of the Virginia Western Community College Advisory Board for a term of
four years ending June 30, 2022, by the following vote:
FOR MR. JOHNSON: Council Members Garland, Price, Trinkle, Bestpitch,
Dykstra, Ferris and Mayor Lea -7.
VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY: The
Mayor called attention to the upcoming expiration of the four -year term of office of
R. Brian Townsend, Assistant City Manager for Community Development, as a City
representative of the Virginia's First Regional Industrial Facility Authority ending
June 30, 2018; whereupon, he opened the floor for nominations.
Council Member Dykstra placed in nomination the name of R. Brian Townsend.
There being no further nominations, Mr. Townsend was reappointed as a City
representative of the Virginia's First Regional Industrial Facility Authority for a term of
four years ending June 30, 2022, by the following vote:
FOR MR. TOWNSEND: Council Members Garland, Price, Trinkle, Bestpitch,
Dykstra, Ferris and Mayor Lea -7.
342
VISIT VIRGINIA'S BLUE RIDGE, BOARD OF DIRECTORS: The Mayor called
attention to the upcoming expiration of the one -year terms of office of Shaleen T.
Powell, Meg Carter, Bart Wilner, and Renee "Butch" Craft as City representatives of the
Visit Virginia's Blue Ridge, Board of Directors ending June 30, 2018; whereupon, he
opened the floor for nominations.
Council Member Dykstra placed in nomination the names of Shaleen T. Powell,
Meg Carter, Bart Wilner, and Renee "Butch" Craft.
There being no further nominations, Ms. Powell, Ms. Carter, Mr. Wilner, and Ms.
Craft were reappointed as City representatives of the Visit Virginia's Blue Ridge Board
of Directors for terms of one year, each, ending June 30, 2019, by the following vote:
FOR MS. POWELL, MS. CARTER, MR. WILNER, AND MS. CRAFT: Council
Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and Mayor Lea -7.
YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to the
upcoming expiration of the three -year terms of office of John R. F. Lewis (Citizen),
Reverend Timothy Harvey (Citizen), and James O'Hare (Public /Government) as
members of the Youth Services Citizen Board ending June 30, 2018; whereupon, he
opened the floor for nominations.
Council Member Dykstra placed in nomination the names of John R. F. Lewis,
Reverend Timothy Harvey and James O'Hare.
There being no further nominations, Messrs. Lewis and O'Hare, and Reverend
Harvey were reappointed as members of the Youth Services Citizen Board for terms of
three years, each, ending June 30, 2021, by the following vote:
FOR MESSRS. LEWIS AND O'HARE AND REVEREND HARVEY: Council
Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and Mayor Lea -7.
At 3:41 p.m., the Mayor declared the meeting in recess.
At 3:59 p.m., the Council meeting was reconvened in the Council Chamber, with
Mayor Lea presiding, and all Members of the Council in attendance.
Mayor Lea recognized Mayor Frangois Briere and a delegation from Saint Lo,
France, with regard to the 20th Anniversary of the City of Roanoke and and Lo, France
Sister City relationship. The Mayor presented a Key to the City to Mayor Briere and
Certificates of Citizenship, along with City gifts to the delegation. He announced that
the City would be hosting a dinner this evening at 7:00 p.m., at the Shenandoah Club in
recognition of the 20th Anniversary.
343
At 4:23 p.m., Mayor Lea declared the Council meeting in recess to be
reconvened on May 14, 2018 at 2:00 p.m. in the City Council Chamber, for the adoption
of the City of Roanoke Recommended Fiscal Year 2018 — 2019 Budget and any other
measures as deemed appropriate.
The Recessed Meeting of Roanoke City Council was called to order on Monday,
May 14, 2018 at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor Lea presiding.
PRESENT: Council Members John A. Garland, Anita J. Price, David B. Trinkle,
William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by Vice -Mayor Price.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
Mayor Lea announced that the purpose of the recessed meeting was to adopt
measures in connection with the City's Recommended 2018 -2019 Fiscal Year Budget,
which takes effect July 1, 2018.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS:
CERTIFICATION OF FUNDING: The Director of Finance submitted a
communication to certify funding in accordance with paragraph (a) of Section 25.1 of the
Charter of the City of Roanoke, as amended, and Sections 2 -235 (e) and (f) Code of the
City of Roanoke (1979), as amended, do hereby certify that funds required for the
2018 — 2019 General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking
Fund, Risk Management Fund, School Fund, School Food Fund, Grant Fund and State
Asset Sharing Program budgets will be available for appropriation.
(See copy of communication on file in the City Clerk's Office.)
Without objection, the Mayor advised that the Certification of Funding would be
received and filed.
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REAL ESTATE TAX RATE: The City Manager submitted a written
communication recommending adoption and reaffirmation of the proposed real estate
property tax rate of $1.22 for every $100.00 of fair market value of such property,
commencing July 1, 2018, and for each tax year thereafter.
(See copy of communication on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #41122- 051418) AN ORDINANCE adopting and reaffirming the real property tax
rate as set forth in Article II of Chapter 32 of the Code of the City of Roanoke and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 563.)
Council Member Ferris moved the adoption of Ordinance No. 41122 - 051417.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
FY 2019 FEE COMPENDIUM FOR EMERGENCY MEDICAL SERVICES (EMS)
FEE ADJUSTMENTS: The City Manager submitted a written communication
recommending an adjustment to the FY 2019 Fee Compendium for Emergency Medical
Services (EMS) Fees, effective July 1, 2018.
(See copy of communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #41123 - 051418) A RESOLUTION amending the Roanoke Fire -EMS Emergency
Medical Services fees to be charged by the Roanoke Fire -EMS Department;
establishing an effective date; and directing amendment of the Fee Compendium.
(For full text of resolution, see Resolution Book No. 79, page 564.)
345
Council Member Trinkle moved the adoption of Resolution No. 41123 - 051418.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
AMENDMENT OF THE ROANOKE CITY SCHOOL FUNDING POLICY: The City
Manager submitted a written communication recommending an amendment of the
terms of the Roanoke City School Funding Policy to add as adjustments the revenues
collected from The Berglund Center pertaining to Admissions Tax, including events at
Elmwood Park at which The Berglund Center collects the Admissions Tax.
(See copy of communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #41124 - 051418) A RESOLUTION amending the School Funding Policy for
funding the City's School Division dated May 9, 2011, and as amended, that provides
funding for Roanoke City Public Schools; to clarify certain adjustments to the amount
provided to Roanoke City Public Schools; and adopting the Fourth Amended School
Funding Policy.
(For full text of resolution, see Resolution Book No. 79, page 565.)
Council Member Ferris moved the adoption of Resolution No. 41124 - 051418.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
ANNUAL GENERAL, STORMWATER UTILITY, CIVIC FACILITIES, PARKING,
RISK MANAGEMENT, SCHOOL GENERAL, SCHOOL FOOD SERVICES, GRANT
FUND AND STATE ASSET SHARING PROGRAM APPROPRIATIONS: Council
Member Trinkle offered the following budget ordinance regarding the adoption of the
Annual General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School
General, School Food Services, Grant Fund and State Asset Sharing Program
appropriations for the fiscal year beginning July 1, 2018 and ending June 30, 2019:
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( #41125- 051418) AN ORDINANCE adopting the annual General, Stormwater
Utility, Civic Facilities, Parking, Risk Management, School General, School Food
Services, Grant Funds, and State Asset Sharing Program Appropriations of the City of
Roanoke for the fiscal year beginning July 1, 2018, and ending June 30, 2019; and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 566.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 41125-
051418. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
ENDORSEMENT OF THE CAPITAL IMPROVEMENT PROGRAM UPDATE
FOR FY 2019 -2023: The City Manager submitted a written communication
recommending endorsement and concurrence in recommendations for a certain update
to the Five -Year Capital Improvements Program for the City of Roanoke for Fiscal Years
2019 — 2023 in the recommended amount totaling $204,826,495.00.
(See copy of communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution
( #41126- 051418) A RESOLUTION endorsing the update to the Capital
Improvement Program submitted by the City Manager in the City Council Agenda
Report of May 14, 2018.
(For full text of resolution, see Resolution Book No. 79, page 573.)
Council Member Ferris moved the adoption of Resolution No. 41126- 051418.
The motion was seconded by Council Member Trinkle.
At this point, Council Member Garland called attention to a Statement of Conflict
that was read into the record at the regular meeting of Council held on Tuesday,
January 16, 2018, whereby he has an interest in a limited liability company that owns
three parcels south of the Wasena Bridge, and still do believe that he can act fairly,
objectively, and in the public interest in any discussion of the Capital Improvement
Project, generally, and the Wasena Project, specifically.
(See copy of Conflict of Interest Statement dated January 16, 2018, on file in the City
Clerk's Office.)
347
Following comments by Council Member Garland, Resolution No. 41126- 051418
was adopted by the following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #41127- 051418) AN ORDINANCE to appropriate funding for the FY 2019 - 2023
Update to the Capital Improvement Program, amending and reordaining certain
sections of the 2018 - 2019 General, Capital Projects, and Grant Funds Appropriations,
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 574.)
Council Member Ferris moved the adoption of Budget Ordinance No. 41127-
051418. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
APPROVAL OF THE 2018 - 2019 HUD ANNUAL PLAN: The City Manager
submitted a written communication recommending submission of the approved
2018 - 2019 Annual Update to HUD to the 2015 — 2019 Consolidated Plan for final
review and approval.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #41128 - 051418) A RESOLUTION approving the 2018 -2019 Annual Update
( "Annual Update ") to the 2015 - 2019 Consolidated Plan and authorizing the City
Manager, or the City Manager's designee, to submit the approved Annual Update to the
United States Department of Housing and Urban Development ( "HUD ") for final review
and approval, and authorizing the execution of all necessary documents pertaining to
such Annual Update.
(For full text of resolution, see Resolution Book No. 79, page 576.)
•
Council Member Trinkle moved the adoption of Resolution No. 41128- 051418.
The motion was seconded by Council Member Ferris.
At this point, Council Member Dykstra noted that her employer, Boys & Girls
Clubs of Southwest Virginia, Inc., has an interest in a lease transaction with Restoration
Housing, situated at 2750 Hoover Street, N. W., the former Villa Heights Recreation
Center, and read the following declaration into the record:
"STATEMENT OF MICHELLE L. DYKSTRA
I, Michelle L. Dykstra, state that my employer, Boys & Girls Clubs of
Southwest Virginia, Inc., has an interest in a lease transaction with
Restoration Housing, a Virginia non -stock corporation, regarding property
of Restoration Housing situated at 2750 Hoover Street, N. W., Roanoke,
Virginia, the former Villa Heights Recreation Center. Restoration Housing
sought a grant from the City's programs funded through various programs
administered through the United States Department of Housing and Urban
Development (HUD) Plan will be considered by City Council today.
I have disclosed the lease transaction between my employer and
Restoration Housing at previous meetings of Council and I have refrained
from participation in all matters involving the sale of the Property by the
City to Restoration Housing. Based on this decision, I will refrain from
participating in the agenda item involving the HUD Plan and budget under
consideration by City Council today. I ask that the City Clerk accept this
statement and ask that it be made a part of the minutes of this meeting.
Witness the following signature made this 14th day of May 2018.
S /Michelle L. Dykstra
Michelle L. Dykstra, Council Member"
(See copy of Statement of Michelle L. Dykstra on file in the City Clerk's Office.)
There being no additional comments by the Council Members, Resolution No.
41128 - 051418 was adopted by the following vote:
Lea -6.
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Ferris and Mayor
NAYS: None -0.
(Council Member Dykstra abstained from voting.)
ADOPTION AND ESTABLISHMENT OF A PAY PLAN ORDINANCE: Council
Member Ferris offered the following ordinance establishing a Pay Plan for officers,
employees, Council appointed officers and Constitutional Officers of the City; and
authorization for certain salary adjustments and merit increases and monthly stipends
for certain board and commission members, effective July 1, 2018:
( #41129- 051418) AN ORDINANCE to adopt and establish a Pay Plan for
officers, employees, Council appointed officers and Constitutional Officers of the City
effective July 1, 2018; providing for certain salary adjustments; authorizing various
annual pay supplements for certain officers and employees; providing for an effective
date; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 577.)
Council Member Ferris moved the adoption of Ordinance No. 41129 - 051418.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Garland, Price, Trinkle, Bestpitch, Dykstra, Ferris and
Mayor Lea -7.
NAYS: None -0.
There being no further business to come before the Council, Mayor Lea declared
the recessed meeting adjourned at 2:16 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Reynol ,
City Clerk
'D-it—
herman P. Lea, Sr.
Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
May 21, 2018
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, May 21,
2018, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40879 - 070317
adopted by the Council on Monday, July 3, 2017.
PRESENT: Council Members Anita J. Price, David B. Trinkle, William D.
Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Cecelia T. Webb, Assistant Deputy City Clerk.
The Invocation was delivered by The Reverend Joseph L. Cobb, Chaplain,
Hermitage Roanoke Retirement Community.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ALLEGED COMPLAINT AGAINST A ROANOKE CITY COUNCIL MEMBER:
Shawn Hunter, 514 24th Street, N. W., appeared before the Council with regard to
alleged allegations against Council Member John A. Garland.
TERMINATION OF EMPLOYMENT WITH THE CITY: Robert Gravely, 3360
Hershberger, Road, N. W., appeared before the Council and once again voiced
concerned with regard to his termination as a City employee.
351
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion is desired, the
item would be removed from the Consent Agenda and considered separately. He called
attention to a request of the City Manager for a Closed Meeting to discuss the
disposition of publicly -owned property located at 13 Church Avenue, S. E., where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended; and an additional request of the City Manager for Council
to convene in Closed Meeting to discuss the disposition of City -owned property.
DISPOSITION OF PUBLICLY -OWNED PROPERTY LOCATED AT 13 CHURCH
AVENUE, S. E.: A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss the disposition of publicly -owned property
located at 13 Church Avenue, S. E., where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
RESIGNATIONS OF ANTWYNE CALLOWAY AND DENNIS LIGHT AS
MEMBERS OF THE FAIR HOUSING BOARD: A communication from the City Clerk
advising of the resignations of Antwyne Calloway and Dennis Light as members of the
Fair Housing Board, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
352
Council Member Bestpitch moved that the resignations be accepted and the
communication be received and filed. The motion was seconded by Council Member
Trinkle and adopted by the following vote.
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
RESIGNATION OF CHRISTINA HATCH AS A MEMBER OF THE ROANOKE
NEIGHBORHOOD ADVOCATES: A communication from the City Clerk advising of the
resignation of Christina Hatch as a member of the Roanoke Neighborhood Advocates,
effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Trinkle and adopted by the following vote.
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY: Report of
qualification of R. Brian Townsend as a City representative of the Virginia's First
Regional Industrial Facility Authority for a four -year term of office ending June 30, 2022,
was before the Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Bestpitch moved that the report of qualification be received and
filed. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
353
DISPOSITION OF CITY -OWNED PROPERTY SITUATED AT 2410 MASON
MILL ROAD, N. E., 2402 MASON MILL ROAD, N.E., 2320 MASON MILL ROAD, N. E.,
AND 2002 BLUE HILLS DRIVE, N. E., WHERE DISCUSSION IN AN OPEN MEETING
WOULD ADVERSELY AFFECT THE BARGAINING POSITION OR NEGOTIATING
STRATEGY OF THE PUBLIC BODY: The City Manager submitted a written
communication requesting that Council convene in a Closed Meeting to discuss the
disposition of City -owned property situated at 2410 Mason Mill Road, N. E., 2402
Mason Mill Road, N.E., 2320 Mason Mill Road, N. E., and 2002 Blue Hills Drive, N. E.,
where discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Trinkle
and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
ACCEPTANCE OF THE 21ST CENTURY COMMUNITY LEARNING CENTER
GRANT: The City Manager submitted a written communication recommending
acceptance of the 21St Century Community Learning Center Grant funds from the U.S.
Department of Education for the Roanoke Public Libraries.
(For full text, see communication on file in the City Clerk's Office.)
kUWA
Council Member Dykstra offered the following resolution:
( #41130 - 052118) A RESOLUTION authorizing the acceptance of the 21St
Century Community Learning Center grant from the U. S. Department of Education to
the Roanoke City Public Schools ( "Schools "), to provide students, families and the
community after - school and summer learning opportunities, and authorizing execution
of any and all necessary documents to comply with the terms and conditions of the
grant.
(For full text of resolution, see Resolution Book No. 79, page 585.)
Council Member Dykstra moved the adoption of Resolution No. 41130 - 052118.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Dykstra offered the following budget ordinance:
( #41131 - 052118) AN ORDINANCE to appropriate funding from the Roanoke City
School Board, for the 21St Century Community Learning Centers workshops, amending
and reordaining certain sections of the 2017 - 2018 Grant Funds Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 586.)
Council Member Dykstra moved the adoption of Budget Ordinance No. 41131-
052118. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
ACCEPTANCE OF THE FY2017 - 2018 LOCAL EMERGENCY MANAGEMENT
PERFORMANCE GRANT: The City Manager submitted a written communication
recommending acceptance of the FY2017 - 2018 Local Emergency Management
Performance Grant supplemental funds from the Virginia Department of Emergency
Management to support the "Stop the Bleed" Campaign.
(For full text, see communication on file in the City Clerk's Office.)
355
Council Member Bestpitch offered the following resolution:
( #41132 - 052118) A RESOLUTION accepting the 2017 Supplemental Local
Emergency Management Performance Grant to the City from the Virginia Department of
Emergency Management, and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 587.)
Council Member Bestpitch moved the adoption of Resolution No. 41132 - 052118.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #41133 - 052118) AN ORDINANCE appropriating funding from the Department of
Homeland Security (DHS) Federal Emergency Management Agency (FEMA) through
the Commonwealth of Virginia Department of Emergency Management (VDEM) for
ballistic protection and training, amending and reordaining certain sections of the 2017 -
2018 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 588.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41133-
052118. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
ACCEPTANCE OF THE FOUNDATION FOR ROANOKE VALLEY GRANT: The
City Manager submitted a written communication recommending acceptance of the
Foundation for Roanoke Valley Grant funds to provide assistance to clients seeking
services through the Social Services Central Intake Program.
(For full text, see communication on file in the City Clerk's Office.)
356
Vice -Mayor Price offered the following resolution:
( #41134- 052118) A RESOLUTION authorizing the acceptance of a grant from
the Al and Olivia Graham Fund of Foundation for Roanoke Valley to the City of
Roanoke on behalf of the City's Department of Human Services, to be used to provide
rent and utility assistance to clients seeking services through the Central Intake
program, and authorizing execution of any and all necessary documents to comply with
the terms and conditions of the grant.
(For full text of resolution, see Resolution Book No. 79, page 589.)
Vice -Mayor Price moved the adoption of Resolution No. 41134 - 052118. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #41135 - 052118) AN ORDINANCE to appropriate funding from the Foundation
for Roanoke Valley to provide rent and utility assistance to clients seeking services
through the Central Intake program, amending and reordaining certain sections of the
2017 - 2018 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 589.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41135-
052118. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
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Silver -Level Ride Center Designation
• Last week the International Mountain Bicycling Association awarded Virginia's
Blue Ridge (which represents the Roanoke region) a Silver -Level Ride Center
designation.
• The IMBA Silver -Level Ride Center status solidifies the enthusiasm for
mountain biking in our area and puts Virginia on par with some of the
greatest mountain bike destinations.
• In fact, there are only 15 Silver -Level Ride Centers in the world and ours is
the only Ride Center on the East Coast, so this is a big deal.
• Our status as America's East Coast Mountain Biking Capital will affect not
only Roanoke, but all localities under the Visit Virginia's Blue Ridge
umbrella.
• It took nearly two years of hard work by many people to get to this point,
and I want to thank Landon Howard, President of Visit Virginia's Blue
Ridge, and his staff and Board of Directors for their efforts to make this a
reality.
Roanoke Festival in the Park Returns
• Friday, May 25 through Sunday, May 27
• Elmwood Park
• Produced by Roanoke Festival in the Park, Inc., this event began its run in
1968 and has continued annually over the Memorial Day weekend for 50
years in Roanoke's Elmwood Park.
• The event has always been a place for the family to come and have fun, with
performances, activities, and events for kids.
• They also have a great lineup of bands for adults featuring:
o Friday: Russell Dickerson & Drake White
o Saturday: Foghat
o Sunday: 1964 the Tribute
• A schedule with activities, performance times, and admission passes can be
accessed online at www.roanokefestival.com
National Preservation Month
• May is recognized as National Preservation Month.
• The Roanoke Valley Preservation Foundation has joined the National
Trust for Historic Preservation for the acknowledgement.
• This year's theme is titled "This. Place. Matters."
REPORTS OF COMMITTEES:
EDUCATIONAL PROGRAMS: The Roanoke City School Board submitted a
written report requesting appropriation of funds for various educational programs; and
the City Manager submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
.cam,
Council Member Trinkle offered the following budget ordinance:
( #41136 - 052118) AN ORDINANCE to appropriate funding from the
Commonwealth and local grants for various educational programs, amending and
reordaining certain sections of the 2017 - 2018 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 590.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 41136-
052118. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
AMENDMENT NO. 2 TO THE CONTRACT FOR PURCHASE AND SALE OF
REAL PROPERTY: Council Member Ferris offered the following ordinance authorizing
the City Manager to execute Amendment No. 2 to the Contract for Purchase and Sale of
Real Property between the City of Roanoke and Deschutes Brewery, Inc.:
( #41137 - 052118) AN ORDINANCE authorizing the City Manager to execute
Amendment No. 2 to the Contract for Purchase and Sale of Real Property, dated
April 20, 2016 (the "Contract ") between the City of Roanoke, Virginia (the "City "), and
Deschutes Brewery, Inc., an Oregon corporation qualified to transact business in the
Commonwealth of Virginia (the "Parent "), and its subsidiaries or affiliates that may be
created to own and /or operate the Facility described below (together, such subsidiaries
and affiliates are "Subsidiaries" and the Parent and the Subsidiaries together, jointly and
severally, are the "Buyer"), to sell to the Buyer certain real property located at 2002 Blue
Hills Drive, N. E., Roanoke, Virginia 24012, consisting of approximately 49.4173 acres,
more or less, together with all improvements thereon, designated as Official Tax Map
No. 7230101 (the "Property "), for the construction and operation of a brewery and
warehouse facility (the "Facility "), to amend certain terms of the Contract to extend the
Closing Date; authorizing the City Manager to execute such further documents and take
such further actions as may be necessary to accomplish the above matters; and
dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 591.)
359
Council Member Ferris moved the adoption of Ordinance No. 41137 - 052118.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Mayor Lea -7,
NAYS: None -0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
DEDICATION OF FIRST PRESBYTERIAN CHURCH: Having attended a recent
dedication of First Presbyterian Church as a historical marker, Council Member Garland
encouraged research and dedications of more historical markers throughout the City.
MOUNTAIN VALLEY PIPELINE: Having held previous discussions regarding the
effects of the Mountain Valley Pipeline Project on the Roanoke River Watersheds,
Council Member Garland encouraged the City to keep the discussions in the forefront.
Council Member Bestpitch announced that he, along with Dwayne D'Ardenne,
Stormwater Manager, and others met with Governor Ralph Northam to discuss the
potential effects on the Roanoke River watersheds from the Mountain Valley Pipeline
Project.
WILLIAM FLEMING AND PATRICK HENRY HIGH SCHOOL
BACCALAURETES: It was pointed out that Vice -Mayor Price and Council Member
Bestpitch attended the Baccalaureate Services for both William Fleming and Patrick
Henry High Schools which were very inspiring.
LIFETIME ACHIEVEMENT AWARD: Mayor Lea announced that Vice -Mayor
Price was honored with the Lifetime Achievement Award by the NAACP at its Annual
Citizen of the Year Banquet on May 4 at the Holiday Inn Tanglewood Hotel and
Conference Center.
NATIONAL GUN VIOLENCE AWARENESS DAY: Mayor Lea called attention to
a recent school shooting in Santa Fe, Texas. He announced that Friday, June 1 was
National Gun Violence Awareness Day and urged all citizens to join him in wearing the
color orange to remember the victims of gun violence in the nation and work together to
address gun violence in the Nation, the Commonwealth and the City of Roanoke.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL. NONE.
At 2:47 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451, fourth floor, Noel C.
Taylor Municipal Building; and thereafter to be reconvened at 7:00 p.m. in the Council
Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P. Lea, Sr.,
presiding.
PRESENT: Council Members Anita J. Price, David B. Trinkle, William D.
Bestpitch, Michelle L. Dykstra, John A. Garland and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Council Member Raphael E. Ferris -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Cecelia T. Webb, Assistant Deputy City Clerk.
The Invocation was delivered by Council Member William D. Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Council Member Dykstra moved that each Member of City Council
certify to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
Lea -6.
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Garland and Mayor
NAYS: None -0.
(Council Member Ferris was absent.)
PRESENTATIONS AND ACKNOWLEDGEMENTS:
LEADERSHIP COLLEGE: Mayor Lea recognized the City of Roanoke 2018
Leadership College Graduates; and presented each with a Certificate of Achievement.
eel
PUBLIC HEARINGS:
A & M ENTERPRISES L.P.: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for
Monday, May 21, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard,
on a request of A & M Enterprises L.P., to rezone property located at 310 Shenandoah
Avenue, N. E., bearing Official ax Map No. 3014019, from D, Downtown District, to 1 -1,
Light Industrial District, with conditions, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, May 1, 2018, and Tuesday, March 8, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Original Application is consistent with
the City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance as
the subject property, as conditioned, will be developed and used in a manner
appropriate to the surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41138 - 052118) AN ORDINANCE to rezone certain property located at 310
Shenandoah Avenue, N. E., from D, Downtown District, to 1 -1, Light Industrial District,
subject to certain conditions proffered by the applicant; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 593.)
Council Member Bestpitch moved the adoption of Ordinance No. 41138 - 052118.
The motion was seconded by Council Member Trinkle.
Maryellen F. Goodlatte, Esquire, was present in support of the petitioner.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
362
There being no comments and /or questions by the Council Members, Ordinance
No. 41138- 052118 was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
PROPOSAL OF THE CITY OF ROANOKE TO CONSIDER THE SALE OF
PORTIONS OF CITY -OWNED PROPERTIES: Pursuant to instructions by the Council,
the City Clerk having advertised a public hearing for Monday, May 21, 2018, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the proposal of the City
of Roanoke to consider the sale of portions of City -owned properties located at
0 Norfolk Avenue, S. E., and an approximately 0. 1129 acre portion of City -owned
property located at 26 Salem Avenue, S E., bearing Official Tax Map No. 4010118,
respectively to Faison - Roanoke Office Limited Partnership; Blue Ridge Highlands, Inc.;
William J. Lemon; Sarah L. Ludwig; W. Tucker Lemon, Individually and as a Trustee of
the W. Tucker Lemon 1990 Living Trust; and Stephen W. Lemon, in various interests as
tenants in common, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, May 14, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending conveyance of the
property, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #41139 - 052118) AN ORDINANCE authorizing the City Manager to execute the
necessary documents providing for the sale and conveyance of the following two
parcels of City owned property described as being (i) an approximate 0.1687 acre
portion of land located at 0 Norfolk Avenue, S. W., Roanoke, Virginia, being a portion of
Official Tax Map No. 4010121; and (ii) an approximate 0.1129 acre portion of land
located at 26 Salem Avenue, S. E., Roanoke, Virginia, being a portion of Official Tax
Map No. 4010118, (collectively, the "Property "), to Faison Roanoke Office Limited
Partnership, a North Carolina limited partnership, Blue Ridge Highlands, Inc., a Virginia
363
corporation, William J. Lemon, Sarah L. Ludwig, W. Tucker Lemon, individually, and as
a Trustee of the W. Tucker Lemon 1990 Living Trust, and Stephen W. Lemon, in
various interests as tenants in common, upon certain terms and conditions; and
dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 594.)
Council Member Trinkle moved the adoption of Ordinance No. 41139 - 052118.
The motion was seconded by Vice -Mayor Price.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41139- 052118 was adopted by the following vote:
Lea -6.
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Garland and Mayor
NAYS: None -0.
(Council Member Ferris was absent.)
PROPOSAL OF THE CITY OF ROANOKE TO CONSIDER A CONTRACT FOR
PURCHASE AND SALE: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, May 21, 2018 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the proposal of the City of Roanoke to
consider a Contract for Purchase and Sale of approximately 1.2106 acres of City -owned
Real Property located at 201 Carver Avenue, N. E., bearing Official Tax Map No.
2041817, to RYT, LLC, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, May 14, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending conveyance of City -
owned property to RYT, LLC, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
364
Council Member Bestpitch offered the following ordinance:
( #41140- 052118) AN ORDINANCE authorizing the proper City officials to
execute a Contract for Purchase and Sale of Real Property ( "Contract ") between the
City of Roanoke, Virginia ( "City "), and RYT, L.L.C. ( "Buyer "), to sell to Buyer an
approximately 1.2106 acres of a portion of City -owned property, together with the
Building situated thereon, located at 201 Carver Avenue, N. E., Roanoke, Virginia,
which parcel consists of a portion of City -owned property designated as Official Tax
Map No. 2041817, upon certain terms and conditions; authorizing the City Manager to
execute such further documents and take such further actions as may be necessary to
accomplish the above matters; and dispensing with the second reading of this
Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 596.)
Council Member Bestpitch moved the adoption of Ordinance No. 41140 - 052118.
The motion was seconded by Council Member Trinkle.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41140 - 052118 was adopted by the following vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
ALLEGHENY WEST REGIONAL CONFERENCE CORPORATION OF
SEVENTH -DAY ADVENTISTS, D /B /A MELROSE AVENUE CHILD DEVELOPMENT
CENTER: Pursuant to instructions by the Council, the City Clerk having advertised a
public hearing for Monday, May 21, 2018, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on a request of Allegheny West Regional Conference Corporation
of Seventh -Day Adventists, d /b /a Melrose Avenue Child Development Center, for
designation of its real and personal properties, respectively, located at 1523 Melrose
Avenue, N. W., as exempt from taxation, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, May 14, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
365
The City Manager submitted a written report recommending exemption of
Allegheny West Regional Conference Corporation of Seventh -Day Adventist, d /b /a
Melrose Adventist Child Development Center from real and personal property taxation,
pursuant to Article X, Section 6 (a) 6 of Constitution of Virginia, effective July 1, 2018.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41141 - 052118) AN ORDINANCE exempting from real estate property taxation
certain real property, and exempting from personal property taxation certain personal
property, located in the City of Roanoke owned by Allegheny West Regional
Conference Corporation of Seventh -Day Adventists, d /b /a Melrose Adventist Child
Development Center, ( "Applicant ") a Virginia non - stock, non - profit corporation, devoted
exclusively to charitable or benevolent purposes on a non - profit basis; providing for an
effective date, and dispensing with the second reading by title of this Ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 597.)
Council Member Bestpitch moved the adoption of Ordinance No. 41141 - 052118.
The motion was seconded by Vice -Mayor Price.
Reverend C. Shaun Arthur, Pastor, Melrose Avenue Seventh -Day Adventist
Church, appeared in support of the request and advised that 42 students were currently
enrolled in its daycare program, with students learning various subject matters, such as
foreign language, mathematics, etc.
Vice -Mayor Price congratulated Pastor Arthur on the reinstatement of the
daycare facility; and announced that the first class of students will graduate on May 30
at 5:00 p.m., at the Melrose Avenue Seventh -Day Adventist Center.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41141-052118 was adopted by the following vote:
Lea -6.
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Garland and Mayor
NAYS: None -0.
(Council Member Ferris was absent.)
OTHER BUSINESS:
EROSION AND SEDIMENT CONTROL REGULATIONS: The City Manager
submitted a written report recommending amendments of the City Code with regard to
erosion and sediment control regulations.
(See report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41142 - 052118) AN ORDINANCE amending and reordaining the Code of the
City of Roanoke (1979), as amended, by repealing Chapter 11. 1, Erosion and Sediment
Control, and adopting a new Chapter 11.7, Erosion and Sediment Control, a
comprehensive revision of the erosion and sediment control regulations of the City; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 599.)
Council Member Bestpitch moved the adoption of Ordinance No. 41142 - 052118.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Garland and Mayor
Lea -6.
NAYS: None -0.
(Council Member Ferris was absent.)
UPDATE THE CITY'S STORMWATER MANAGEMENT CODE: The City
Manager submitted a written report recommending amendments of the City Code in
order to update the City's Stormwater Management Code.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #41143 - 052118) AN ORDINANCE amending and reordaining Section 11.6 -603,
Enforcement, holds on certificates of occupancy, of Chapter 11.6, Stormwater
Management, Code of the City of Roanoke (1979), as amended; and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 614.)
367
Council Member Trinkle moved the adoption of Ordinance No. 41143 - 052118.
The motion was seconded by Council Member Bestpitch.
Council Member Bestpitch commented that in some instances a Certificate of
Occupancy would be issued earlier than normal with a performance guarantee bond in
place and inquired in those instances, when would the City invoke the bond;
whereupon, Chris Chittum, Director, Planning, Building and Development advised that a
six month timeframe would be reasonable to certify that the developer was moving
forward in the project.
There being no additional questions or comments by the Council Members,
Ordinance No. 41143 - 052118 was adopted by the following vote:
Lea -6.
AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Garland and Mayor
NAYS: None -0.
(Council Member Ferris was absent.)
PETITION FOR APPEAL FILED BY BECKY MCDOLE: A Petition for Appeal
filed by Becky McDole, on behalf of Raz M. Taz, LLC, appealing a decision of the
Architectural Review Board denying her request that includes replacing the wood
windows with new windows, replacing old vinyl siding with new, and to finish installing
vinyl siding on the rear detached garage that currently has a combination of wood
clapboard and vinyl siding at 1402 Patterson Avenue, S. W., was before the Council.
(See Petition for Appeal on file in the City Clerk's Office.)
Vice -Mayor Price advised of a personal interest in the Petition for Appeal and
read into the record the following Conflict of Interest Statement:
"STATEMENT OF CONFLICT OF INTEREST
I, Anita James Price, state that I have a personal interest in Agenda Item C. 3. (a)
of the City Council Agenda for the 7:00 p.m. session of City Council on May 21, 2018,
regarding Petition for Appeal filed by Becky McDole, on behalf of Raz M. Taz, LLC,
appealing a decision of the Architectural Review Board denying her request that
includes replacing the wood windows with new windows, replacing old vinyl siding with
new, and to finish installing vinyl siding on the rear detached garage that currently has a
combination of wood clapboard and vinyl siding at 1402 Patterson Avenue, S. W.,
Roanoke, Virginia, because I have had a contractual relationship with Raz M. Taz, LLC.
•
�J
Therefore, pursuant to Virginia Code Sections 2.2 -3110 (A)(4) and 2.2 -3112
(A)(1), I must refrain from participation in this matter. I ask that the City Clerk accept this
statement and ask that it be made a part of the minutes of this meeting.
Witness the following signature made this 21st day of May, 2018.
S /Anita J. Price
Anita J. Price, Vice - Mayor"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
The Architectural Review Board submitted a written report advising that the
alterations were inconsistent with the H -2 guidelines; and therefore was recommending
that City Council affirm its decision to deny the Certificate of Appropriateness for the
work that had taken place and the proposed work.
(For full text, see report on file in the City Clerk's Office.)
The City Attorney pointed out that in order for the petitioner to prevail, four
affirmative votes would be needed; and thereafter, the petitioner could request a
continuance to a later meeting date to ensure the full complement of the Council.
For clarification purposes, Council Member Bestpitch advised that if the Council
voted on the matter, the petitioner could not submit another application to the
Architectural Review Board for a period of one year.
There being no additional comment and /or questions, Council Member Bestpitch
moved that the matter be remanded to the Architectural Review Board for further
review. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Member Ferris was absent and Vice -Mayor Price abstained from voting.)
HEARING OF CITIZENS ON PUBLIC MATTERS:
NATIONAL GUN VIOLENCE AWARENESS DAY: Caren Cobb, Louis Garcia,
Katrina Wood, Barbara Andes, Robin Barnhill, Catherine Koebel, Jordan Bell, David
Lawhorn, Fred Donaher representing Moms Demand Action, appeared before the
Council with regard to denial of recognizing Friday, June 1, as National Gun Violence
Awareness Day.
369
GUARDIANSHIP OF GRANDCHILDREN: Sophia Bryant appeared before the
Council to seek assistance with regard to guardianship of grandchildren who were
currently in foster care.
ROANOKE VALLEY PRESERVATION FOUNDATION: Alison Blanton,
President, appeared before the Council and expressed appreciation to the Council for
declaring May 2018 as National Preservation Month.
NATIONAL GUN VIOLENCE AWARENESS DAY: Mayor Lea once again called
attention to Friday, June 1 as National Gun Violence Awareness Day and urged all
citizens to join him in wearing the color orange to remember the victims of gun violence
in the nation and work together to address gun violence in the Nation, Commonwealth
and in the City.
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 8:47 p.m.
OV110610AAER
AT ES
Cecelia T. Webb
Assistant Deputy City Clerk
Sherman P. Lea, Sr.
Mayor
ROANOKE CITY COUNCIL - REGULAR SESSION
June 4, 2018
9:00 a.m.
The Council of the City of Roanoke met in joint session with the Roanoke City
Planning Commission on Monday, June 4, 2018, at 9:00 a.m., in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2,
Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1,
Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to
Resolution No. 40879 - 070317 adopted by the Council on Monday, July 3, 2017.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L.
Dykstra, Raphael E. Ferris, John A. Garland, and Vice -Mayor Anita J. Price -6.
ABSENT: Mayor Sherman P. Lea, Sr. -1.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Mayor declared the existence of a quorum.
ROANOKE CITY PLANNING COMMISSION MEMBERS PRESENT: Lora J.
Katz, Angela S. Penn, Anthony Russell and Pro Tern Kermit Hale -4.
ROANOKE CITY PLANNING COMMISSION MEMBERS ABSENT: Karri B.
Atwood, Sarah Glenn, and Chair James E. Smith -3.
OTHERS PRESENT: Chris Chittum, Director, Panning, Building and
Development; Ian Shaw, Planning Administrator; and Tina Carr, Secretary, City
Planning Commission.
2018 JUNETEENTH FESTIVAL: Vice -Mayor Price announced that the 2018
Juneteenth Festival would be held on Saturday, June 9 at Washington Park from
12:00 Noon - 6:00 p.m., to commemorate the announcement of the emancipation of
slavery.
The Vice -Mayor welcomed everyone to the meeting, and recognized Planning
Commissioner Hale, a former Chairman as Chairman Pro Tern, for comments due to
the absence of the Chair.
371
The Planning Staff gave an overview of the following items:
Upcoming Zoning Ordinance and City Code Text Amendments
Comprehensive Plan Update "Kick -off" Process
(See copies of presentations on file in the City Clerk's Office.)
Following dialogue, Vice -Mayor Price announced that public hearings would be
held by the City Planning Commission on Monday, June 11 at 1:30 p.m.; and City
Council on Monday, June 18 at 7:00 p.m., in the Council Chamber to receive public
comments with regard to the proposed zoning amendments.
There being no further comments, Vice -Mayor Price expressed appreciation to
Mr. Chittum and noted that the presentation would be received and filed.
With regard to the Comprehensive Plan and potential content, the Planning
Administrator advised that the goal was to be a more vibrant City with village centers as
a walkable, dynamic community. He pointed out many of the focus areas in the old plan
included housing, neighborhoods, cultural resources, economic development,
transportation and infrastructure, adding that the new plan would include the
abovementioned focus areas and public health and equity.
The Senior City Planner provided the details and timeframe of the Plan.
Following accolades and comments from several Council Members on the
concepts of the new plan and moving forward, Vice -Mayor Price thanked the Planning
staff for their time and dedication; and expressed delight in the engagement of the youth
in connection with the Comprehensive Plan.
There being no further business, Chairman Pro Tern Hale thanked the Planning
staff for their hard work and communication with the Commission; and City Council for
the opportunity for open discussion.
At 10:18 a.m., the Chairman Pro Tern declared the Roanoke City Planning
Commission meeting adjourned; and Vice -Mayor Price declared the Council meeting in
recess.
At 10:30 a.m., the Council meeting reconvened in the Council Chamber, Vice -
Mayor Price presiding, and all Members of the Council in attendance, with the exception
of Mayor Lea.
Vice -Mayor Price called attention to the following Items for Action:
372
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that Council concur in the request of the Mayor
as abovementioned. The motion was seconded by Council Member Trinkle and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Vice -Mayor Price -6.
NAYS: None -0.
(Mayor Lea was absent.)
DISPOSITION OF A PORTION OF CITY -OWNED PROPERTY LOCATED 2410
MASON MILL ROAD, N. E., 2402 MASON MILL ROAD, N. E., 2320 MASON MILL
ROAD, N. E., AND 2002 BLUE HILLS DRIVE, N. E: A communication from the City
Manager requesting that Council convene in a Closed Meeting to discuss the
disposition of City -owned property situated at 2410 Mason Mill Road, N. E., 2402
Mason Mill Road, N. E., 2320 Mason Mill Road, N. E., and 2002 Blue Hills Drive, N. E.,
where discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and
Vice -Mayor Price -6.
NAYS: None -0.
(Mayor Lea was absent.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
373
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Economic Analysis of the Arts and Cultural Industry in the City of Roanoke
Wayne Strickland, Executive Director, Roanoke Valley - Alleghany Regional
Commission, gave a briefing on the economic impact of the Arts and Cultural industry in
the Blue Ridge region and in the City of Roanoke, highlighting the following:
• Introduction
• Methodology
• How Does IMPLAN Work?
• What Can IMPLAN Analyses Reveal?
• Economic Scope of Arts Organizations
• Employment
• Funding
• Tourism and Visitation
• Economic Impact of Visitor Spending
• Relative Size of Local Arts and Cultural Sector
• Summary
(See copy of presentation on file in the City Clerk's Office.)
Council Member Trinkle noted that a lot of changes have occurred over the years
with Arts and Cultural organizations; and fortunately, they were surviving and fairly
healthy. He was confident that City Council was committed to the Roanoke Cultural
Endowment concept, as well as other organizations of the Arts and Cultural
Endowment; adding this will be a mechanism through which public and private funding
would preserve Roanoke as a healthy hub for arts and culture industry.
Council Member Dykstra stated she was interested in learning more about trends
and understanding where the City has been in regards to government funding and
support of the arts and cultural institutions in the past and learn how the two intersect
and what the trend lines were for local support from a government standpoint and the
health of the overall arts and cultural organizations, and the change in the methodology
used this year; whereupon, Matt Miller, Director of Information Services, RVARC,
shared that the methodology was different than previous years because the
Commission looked at the arts and cultural institutions as to the basis why people came
to Roanoke. He explained that in previous years, the Commission to separate how
many people visited solely to view the arts and cultural offerings, adding that the intent
of the report was to show funding coming from outside of the region and how funding
that the City received could be leveraged.
374
Following additional inquiries and comments by the Council, Vice -Mayor Price
expressed appreciation to Messrs. Strickland and Miller and stated that the presentation
would be received and filed.
At 11:03 a.m., Vice -Mayor Price declared the Council Meeting in recess for a
Closed Meeting to be held in the Council's Conference Room, Room 451; and
thereafter to be reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L.
Dykstra, Raphael E. Ferris (arrived late), John A. Garland, Anita J. Price and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Kathleen A. Miko, Chaplain,
Brandon Oaks Nursing and Rehabilitation Center.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
At this point, Council Member Ferris entered the meeting (2:05 p.m.).
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
MISCELLANEOUS: Anthony Bellavia, 2813 Bluefield Boulevard, S. W.,
requested that four -way stop signs be erected at the intersection of Persinger and
Colonial Avenues, S. W.; and that sidewalks and roundabouts be installed wherever
necessary in the City.
375
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion is desired, the
item would be removed from the Consent Agenda and considered separately.
MINUTES: Minutes of the regular meeting of City Council held on Monday,
May 7, 2018; and the recessed meeting of City Council held on Monday, May 14, 2018,
were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
SALE OF AN APPROXIMATELY 0.2307 ACRE PORTION OF CITY -OWNED
PROPERTY LOCATED AT 13 CHURCH AVENUE, S. E., TO OLD SCHOOL
PARTNERS II, LLC: A communication from the City Manager requesting that Council
schedule a public hearing to be held on Monday, June 18, 2018, at 7:00 p.m., or as
soon thereafter as the matter may be heard, or such later date and time as the City
Manager may determine, to consider the sale of an approximately 0.2307 acre portion
of City -owned property located at 13 Church Avenue, S. E., to Old School
Partners II,LLC, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
376
ISSUANCE OF GENERAL OBLIGATION BONDS: A communication from the
City Manager requesting that Council schedule a public hearing for Monday, June 18,
2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later
date and time as the City Manager shall determine, on the issuance of General
Obligation Bonds not to exceed $42.7 million for qualifying capital improvement projects,
was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Vice -Mayor Price and
adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
RESIGNATION MEMBER OF THE FAIR HOUSING BOARD: A communication
from the City Clerk advising that Antwyne Calloway has rescinded his resignation as a
member of the Fair Housing Board, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the communication be received and filed.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE - ROANOKE REGIONAL AIRPORT COMMISSION -YOUTH
SERVICES CITIZEN BOARD - ROANOKE VALLEY JUVENILE DETENTION CENTER
COMMISSION -MILL MOUNTAIN ADVISORY BOARD - ROANOKE VALLEY JUVENILE
DETENTION CENTER COMM ISSION - ROANOKE ARTS COMMISSION -VISIT
VIRGINIA'S BLUE RIDGE, BOARD OF DIRECTORS: Reports of qualification of the
following individuals were before the Council:
Dr. Nathaniel L. Bishop as the Roanoke City /Virginia Tech
representative of the Roanoke Regional Airport Commission for a
term ending March 9, 2021;
377
James O' Hare as a member (Public /Government) of the Youth
Services Citizen Board for a three -year term of office ending
June 30, 2021; and as a Youth Care Administrator (Alternate
Member) of the Roanoke Valley Juvenile Detention Center
Commission for a four -year term of office ending June 30, 2022;
Dan Smith as a member of the Mill Mountain Advisory Board for a
three -year term of office, commencing July 1, 2018 and ending
June 30, 2021;
Steven Martin as a member of the Roanoke Valley Juvenile
Detention Center Commission for a four -year term of office ending
June 30, 2022;
Timothy Martin as a member of the Roanoke Arts Commission for a
three -year term of office, commencing July 1, 2018 and ending
June 30, 2021; and
Bart Wilner as a City representative of the Visit Virginia's Blue Ridge,
Board of Directors for a one -year term of office ending June 30,2019.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Vice -Mayor Price and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
ARTS & CULTURAL ENDOWMENT ANNUAL REPORT: Shaleen Powell,
Executive Director, Roanoke Cultural Endowment, gave a progress report regarding the
fundraising efforts of the Arts and Cultural Endowment over the past year, outlining
ongoing and future activities.
378
Ms. Powell commented that the Arts were an important economic engine that
contributed to the success and prosperity of the community and the Roanoke Cultural
Endowment would provide a new stream of perpetual funding for arts and cultural
organizations in Roanoke, and having the City as a partner provides credibility to its
fundraising efforts by elevating and strengthening the cultural infrastructure in Roanoke.
Following comments by the Council members, Mayor Lea thanked Ms. Powell for
the informative progress report; and stated that the report would be received and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
KING STREET IMPROVEMENTS PROJECT: The City Manager submitted a
written communication recommending acceptance of funds from the Western Virginia
Water Authority for the King Street Improvements Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #41144 - 060418) A RESOLUTION authorizing the acceptance of funds to the
City of Roanoke from the Western Virginia Water Authority ( "WVWX) for
reimbursement of work completed by the City's contractor regarding the design -build
services for the King Street Improvements Project; and authorizing the acceptance,
execution, and filing of appropriate documents to obtain such funds.
(For full text of resolution, see Resolution Book No. 79, page 616.)
Council Member Trinkle moved the adoption of Resolution No. 41144 - 060418.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
379
Council Member Trinkle offered the following budget ordinance:
( #41145- 060418) AN ORDINANCE to appropriate funding from the Western
Virginia Water Authority to the Orange Avenue and King Street Intersection
Improvement project, amending and reordaining certain sections of the 2017 - 2018
Capital Projects Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 616.)
Council Member Trinkle moved the adoption of Budget Ordinance No.
41145 - 060418. The motion was seconded by Council Member Bestpitch and adopted
by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
STATE HOMELAND SECURITY FY17 GRANT FUNDS: The City Manager
submitted a written communication recommending acceptance of the State Homeland
Security FY17 Grant funds from the Virginia Department of Emergency Management in
support of the City of Roanoke HAZMAT Team.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #41146- 060418) A RESOLUTION accepting the Virginia Department of
Emergency Management HAZMAT Grant to the City from the Virginia Department of
Emergency Management, and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 617.)
Council Member Trinkle moved the adoption of Resolution No. 41146- 060418.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
Relort
Council Member Trinkle offered the following budget ordinance:
( #41147 - 060418) AN ORDINANCE appropriating funding from the U.S.
Department of Homeland Security through the Commonwealth of Virginia Department of
Emergency Management (VDEM) for hazardous materials emergency responses and
training and development, amending and reordaining certain sections of the 2017 -
2018 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 618.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 41147-
060418. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
FY2017 STATE HOMELAND SECURITY PROGRAM GRANT: The City
Manager submitted a written communication recommending acceptance of the FY2017
State Homeland Security Program Grant funds from the Virginia Department of
Emergency Management in support of the Division 6 Heavy Technical Rescue Team.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41148 - 060418) A RESOLUTION accepting the FY 2017 State Homeland
Security Program Grant to the City from the Virginia Department of Emergency
Management, and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution, see Resolution Book No. 79, page 619.)
Council Member Bestpitch moved the adoption of Resolution No. 41148 - 060418.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
•
Council Member Bestpitch offered the following budget ordinance:
( #41149 - 060418) AN ORDINANCE appropriating funding from the U.S.
Department of Homeland Security through the Commonwealth of Virginia Department of
Emergency Management (VDEM) for Heavy Technical Rescue (HTR) Team for
equipment and training and development, amending and reordaining certain sections of
the 2017 - 2018 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 619.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41149-
060418. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
APPROVAL OF HUMAN SERVICES ADVISORY BOARD ALLOCATION
FUNDING: The City Manager submitted a written communication recommending
approval of Human Services Advisory Board allocation funding to various non - profit
agencies for Fiscal Year 2018 - 2019; and execution of a contract with the Council of
Community Services to conduct performance audits.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
( #41150 - 060418) A RESOLUTION approving the recommendations of the
Human Services Advisory Board ( "Board ") for allocation of City funds to various
qualified agencies to assist such agencies in the performance of their programs for
Fiscal Year 2018 - 2019, and authorizing the City Manager or his designee to execute a
contract with the Council of Community Services to perform the necessary performance
audits to evaluate the effectiveness and efficiency of all the funded programs by such
agencies.
(For full text of resolution, see Resolution Book No. 79, page 620.)
Vice -Mayor Price moved the adoption of Resolution No. 41150 - 060418. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Price offered the following budget ordinance:
( #41151 - 060418) AN ORDINANCE to transfer funding to specific Human
Services Committee agencies, amending and reordaining certain sections of the 2018 -
2019 General Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 621.)
Vice -Mayor Price moved the adoption of Budget Ordinance No. 41151 - 060418.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
APPROVAL OF ROANOKE ARTS COMMISSION ALLOCATION FUNDING: The
City Manager submitted a written communication recommending approval of Roanoke
Arts Commission allocation funding to specific arts and culture agencies for Fiscal Year
2018-2019.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #41152 - 060418) A RESOLUTION concurring with and approving the
recommendations of the Roanoke Arts Commission's ( "Arts Commission ") allocation of
City funds to various nonprofit agencies for Fiscal Year 2018 - 2019.
(For full text of resolution, see Resolution Book No. 79, page 623.)
L �
Council Member Trinkle moved the adoption of Resolution No. 41152- 060418.
The motion was seconded by Vice -Mayor Price and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
Council Member Trinkle offered the following budget ordinance:
(#41153-060418) AN ORDINANCE to transfer funding to specific Art
Commission agencies, amending and reordaining certain sections of the 2018 - 2019
General Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 624.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 41153-
060418. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
AMENDMENT OF THE CITY CODE: The City Manager submitted a written
communication recommending amendment of the City Code to modify the Board
member definition in connection with the City of Roanoke Pension Plan, Board of
Trustees.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41154 - 060418) AN ORDINANCE amending and reordaining, Section 22.3 -
8(b)(4), Board of Trustees Generally, Article II, Administration, Chapter 22.3 Pensions
and Retirement, Code of the City of Roanoke (1979) as amended, providing for an
effective date; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 626.)
aelo&
Council Member Bestpitch moved the adoption of Ordinance No. 41154 - 060418.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF THE CITY MANAGER.
The City Manager offered the following comments:
Mr. Cowell called attention to a public meeting scheduled regarding Interstate 81,
whereby the Virginia Department of Transportation and Rail and Public Transportation
were developing a plan to study the length of Interstate 81 throughout the
Commonwealth of Virginia, and would be seeking input from the community,
stakeholders and industries located along that corridor. He mentioned previous
discussion about actions to address further blight issues in our neighborhoods, noting
there were a series of recommendations made, particularly the formation of a land bank
entity to assist with reducing the adverse impacts of blight, deteriorated structures, and
vacant lots in the City, increasing development of affordable housing options, and aiding
in the revitalization and reinvestment in such areas of the City.
The City Manager stated the City is seeking existing or proposed non - profit
entities to submit Requests for Proposals to become the City's Land Bank Entity, with
sealed proposals to be received on or before 2:00 p.m. on August 1, 2018, and a
recommendation to the City Council for consideration in the fall.
Mr. Cowell shared additional comments regarding the following:
Public Art Unveiling
• On Friday, June 8, at 1:00 p.m., the City of Roanoke will unveil a new mural
for its public art program.
• The location will be on the first floor of the Municipal Building North.
• The mural is titled "Be the Change," and was designed and fabricated by
the students of the Patrick Henry High School National Art Honor Society,
and sponsored by Patrick Henry High School art teacher Jennifer Fowler.
• The students' objective was to create portraits that capture the
enthusiasm, as well as diversity that is reflected throughout the youth of
Roanoke City.
• Our Arts and Culture Coordinator, Susan Jennings, along with the
Roanoke Arts Commission worked with this group to support the project.
6 001OR
2018 Summer Reading program
• Roanoke Public Libraries will hold its Summer Reading Program June 18
through July 28. Children, teens, and families will be encouraged to read
together through a variety of programs and incentives.
• This year's theme, "Reading Takes You Everywhere," will get families
reading through daily arts and literacy -based programs, including theatre
and storytelling performances, magic shows, family trivia nights, puzzle
rooms, storytimes, concerts, and cultural programs.
• Children and teens 0 -18 years of age can sign up for the Summer
Reading Challenge, which will allow any child who completes a reading
log of 10 books or more to receive a prize; teens will receive one entry into
gift -card drawings for each book they read.
• Also this summer, the Roanoke Public Libraries will be offering the Feed
and Read Program for a fifth year. Children will be able to receive free
lunches and snacks at every Roanoke Public Library branch from June 4
to August. 17.
Roanoke's Fireworks on the Fourth of July
• The City will host its annual fireworks display
• Wednesday, July 4
• River's Edge Sports Complex
• Food trucks, inflatables, and face painting
• Music performed by Winds of the Blue Ridge
• Activities begin at 7:00 p.m.
• Fireworks begin at 9:15 p.m.
• This is the area's biggest and best fireworks show!
• Citizens are invited to join us for this annual celebration of America's
independence.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
ROBERT GRAY: Request of a resolution memorializing the late Robert Gray, a
Korean War Veteran and Roanoke resident, at a subsequent Council meeting.
2018 HIGH SCHOOL GRADUATIONS: Announced that Classes of 2018 were
one of the largest high school graduating classes in the Roanoke City Public School
system.
Roofto
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Vice -Mayor Price moved that each Member of City Council certify to the
best of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, and
Vice -Mayor Price -6.
NAYS: None -0.
(Mayor Lea abstained from voting inasmuch as he was not present during the Closed
Meeting.)
CITY OF ROANOKE PENSION PLAN, BOARD OF TRUSTEES; AND TOWING
ADVISORY BOARD: Council Member Bestpitch moved that the City residency
requirement of Carolyn Glover, as a City retiree representative of the City of Roanoke
Pension Plan, Board of Trustees, for a two -year term of office ending June 30, 2020;
and Ricky Clark as a Citizen at Large member of the Towing Advisory Board for a term
ending October 31, 2020 be waived in this instance, which reappointments were made
by the Council of the City of Roanoke at its regular meeting held on Monday, May 7,
2018. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, and
Vice -Mayor Price -6.
NAYS: None -0.
(Mayor Lea abstained from voting inasmuch as he was not present during the Closed
Meeting.)
ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to the
upcoming expiration of the three -year term of office of David Parr, Jr., ending June 30,
2018; and a vacancy created by the resignation of Nicole Harris ending June 30, 2019,
as members of the Roanoke Neighborhood Advocates; whereupon, he opened the floor
for nominations.
�I 1�
•
Council Member Bestpitch placed in nomination the name of David Parr, Jr., and
Russell Thomas.
There being no further nominations, Mr. Parr was reappointed for a term of three
years ending June 30, 2021; and Mr. Thomas was appointed to fill the unexpired term of
office of Nicole Harris ending June 30, 2019, as members of the Roanoke
Neighborhood Advocates, by the following vote:
FOR MESSRS. PARR and THOMAS: Council Members Trinkle, Bestpitch,
Dykstra, Ferris, Garland, and Vice -Mayor Price -6.
(Mayor Lea abstained from voting inasmuch as he was not present during the Closed
Meeting.)
FAIR HOUSING BOARD: The Mayor called attention to a vacancy created by
the resignation of Dennis Light as a member of the Fair Housing Board ending
March 31, 2021; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Nicole Calhoun.
There being no further nominations, Ms. Calhoun was appointed to fill the
unexpired term of office of Dennis Light as a member of the Fair Housing Board ending
March 31, 2021, by the following vote:
FOR MS. CALHOUN: Council Members Trinkle, Bestpitch, Dykstra, Ferris,
Garland, and Vice -Mayor Price -6.
(Mayor Lea abstained from voting inasmuch as he was not present during the Closed
Meeting.)
HUMAN SERVICES ADVISORY BOARD: The Mayor called attention to the
vacancies created by the resignation of Wilton Kennedy ending November 30, 2019;
and lack of attendance of Marion Vaughn- Howard ending November 30, 2020, as
members of the Human Services Board; whereupon, he opened the floor for
nominations.
Council Member Bestpitch placed in nomination the names of Madeline Seflik
and Barron Wilson.
[cI:�:3
There being no further nominations, Ms. Seflik was appointed to fill the unexpired
term of office of Wilton Kennedy ending November 30, 2019; and Mr. Wilson was
appointed to fill the unexpired term of office of Marion Vaughn- Howard ending
November 30, 2020, as members of the Human Services Advisory Board, by the
following vote:
FOR MS. SEFLIK AND MR. WILSON: Council Members Trinkle, Bestpitch,
Dykstra, Ferris, Garland, and Vice -Mayor Price -6.
(Mayor Lea abstained from voting inasmuch as he was not present during the Closed
Meeting.)
YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to the
upcoming expiration of the three -year term of office of Charlsie E. Parker
(Public /Government) as a member of the Youth Services Citizen Board ending June 30,
2018; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Charlsie E. Parker.
There being no further nominations, Ms. Parker (Public /Government) was
reappointed as a member of the Youth Services Citizen Board for a term of three years
ending June 30, 2021, by the following vote:
FOR MS. PARKER: Council Members Trinkle, Bestpitch, Dykstra, Ferris,
Garland, and Vice -Mayor Price -6.
(Mayor Lea abstained from voting inasmuch as he was not present during the Closed
Meeting.)
VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY BOARD:
The Mayor called attention to the upcoming expiration of the three -year term of office of
Douglas Waters as a City Representative of the Virginia Western Community College
Local Advisory Board ending June 30, 2018. Inasmuch as Mr. Waters has served three
consecutive terms of office, he is not eligible for reappointment; whereupon, Mayor Lea
opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of John Francis.
•
There being no further nominations, Mr. Francis was appointed to replace
Douglas Waters as a City Representative of the Virginia Western Community College
Local Advisory Board for a term of four years ending June 30, 2022, by the following
vote:
FOR MR. FRANCIS: Council Members Trinkle, Bestpitch, Dykstra, Ferris,
Garland, and Vice -Mayor Price -6.
(Mayor Lea abstained from voting inasmuch as he was not present during the Closed
Meeting.)
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 2:52 p.m.
APPROVED
ATTEST:
i4� �_INrvy"*Y\t
Stephanie M. Moon Reynolds, MM rt
City Clerk
Sherman P. Lea, Sr.
Mayor
390
ROANOKE CITY COUNCIL- REGULAR SESSION
June 18, 2018
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, June 18,
2018, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 40879 - 070317
adopted by the Council on Monday, July 3, 2017.
PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra (arrived
late), Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Barbara C. Thomas, Pastor,
Spirit of Life Church International.
At this point, Council Member Dykstra entered the meeting (2:06 p.m.).
PRESENTATIONS AND ACKNOWLEDGEMENTS:
RECOGNITION OF JAMES TAYLOR: Mayor Lea recognized James H. Taylor
upon his retirement as Courier for the City of Roanoke.
Following comments by the Council Members and the City Clerk, Mayor Lea
presented Mr. Taylor with a Key to the City.
391
RECOGNITION OF RAPHAEL FERRIS: Council Member Bestpitch offered the
following resolution paying tribute to the Honorable Raphael E. "Ray" Ferris as a
Council Member:
( #41155 - 061818) A RESOLUTION paying tribute to the Honorable Raphael
(Ray) E. Ferris, and expressing to him the appreciation of the City and its people for his
exemplary public service.
(For full text of resolution, see Resolution Book No. 79, page 628.)
Council Member Bestpitch moved the adoption of Resolution No. 41155 - 061818.
The motion was seconded by Council Member Dykstra.
Following comments by the Council, Resolution No. 41155 - 061818 was adopted
by the following vote:
Lea -6.
AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle and Mayor
NAYS: None -0.
(Council Member Ferris abstained from voting.)
RECOGNITION OF DAVID TRINKLE: Council Member Ferris offered the
following resolution paying tribute to the Honorable David B. Trinkle as a Council
Member and former Vice -Mayor of the City of Roanoke.
( #41156 - 061818) A RESOLUTION paying tribute to the Honorable David B.
Trinkle, and expressing to him the appreciation of the City and its people for his
exemplary public service.
(For full text of resolution, see Resolution Book No. 79, page 629.)
Council Member Ferris moved the adoption of Resolution No. 41156- 061818.
The motion was seconded by Council Member Dykstra.
Following comments by the Council, Resolution No. 41156- 061818 was adopted
by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Trinkle abstained from voting.)
392
ACKNOWLEDGEMENTS: Mayor Lea recognized Daun Hester, City Treasurer,
City of Norfolk, Virginia, and former Democratic State Delegate, who was in attendance
at the Council meeting.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
CERTIFICATE OF APPRECIATION: Timothy Shepherd, Past Master; and Scott
St. Clair, Current Master, The Grand Lodge of Masons of Virginia, presented The
Community Builders Award to Council Member Trinkle, which had been issued by
Pleasants Lodge Number 63.
LACK OF INVESTMENT: Robert Gravely, 3360 Hershberger Road, N. W.,
appeared before the Council and shared concern regarding the lack of investment in the
black community.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion is desired, the
item would be removed from the Consent Agenda and considered separately. The
Mayor called attention to a request from the Roanoke City Council Personnel Chair for
City Council to convene in a Closed meeting to discuss the annual performances of the
Council- appointed officers; and two additional requests from the City Manager for City
Council to convene in a Closed meeting to discuss the disposition of a portion of City -
owned property located at 502 19th Street, S. E., and 3137 Preston Avenue, N. W.,
respectively.
MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the
regular meeting of City Council held on Monday, May 21, 2018, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Ferris and
adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
393
ANNUAL PERFORMANCES OF THE COUNCIL - APPOINTED OFFICERS: A
written communication from Council Member David B. Trinkle, Chair, City Council
Personnel Committee, requesting that Council convene in a Closed Meeting to discuss
a personnel matter, being the annual performances of the Council- Appointed Officers,
pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request as
abovementioned. The motion was seconded by Council Member Ferris and adopted by
the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
RESIGNATION OF JOSEPH L. COBB AS A MEMBER OF THE ROANOKE
ARTS COMMISSION: A written communication from the City Clerk advising of the
resignation of Joseph L. Cobb as a member of the Roanoke Arts Commission, effective
June 20, 2018, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
EMERGENCY PROCUREMENT NOTIFICATION: A written communication from
the City Manager with regard to an emergency procurement notification for debris
removal for Mudlick Creek Culvert at Brandon Avenue, S. W., was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that the communication be received and filed.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
MINUTES OF THE AUDIT COMMITTEE: Minutes of the Audit Committee held
on Wednesday, March 7, 2018, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Trinkle moved that the reading of the minutes be received and
filed. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE -CITY OF ROANOKE PENSION PLAN BOARD OF
TRUSTEES - VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY
BOARD - ROANOKE PUBLIC LIBRARY - ROANOKE NEIGHBORHOOD ADVOCATES -
ROANOKE VALLEY GREENWAY COMMISSION: Reports of qualification of the
following individuals were before the Council:
Charles E. Hunter, III, as the Citizen At -Large representative of the City of
Roanoke Pension Plan, Board of Trustees, for a four -year term of office
ending June 30, 2022;
Joshua C. Johnson as a City representative of the Virginia Western
Community College Local Advisory Board for a four -year term of office
ending June 30, 2022;
Jeanne Bollendorf as a member of the Roanoke Public Library Board for a
three -year term of office ending June 30, 2021;
Jamaal Jackson as a member of the Roanoke Neighborhood Advocates
for a three -year term of office, commencing July 1, 2018 and ending June
30, 2021;
395
John R. Francis, Jr., as City representative of the Virginia Western
Community College Local Advisory Board for a four -year term of office
ending June 30, 2022;
Lieutenant Jeffrey Newman (Police) as the Public Safety representative of
the City of Roanoke Pension Plan, Board of Trustees, for a two -year term
of office ending June 30, 2020; and
James Revercomb, III, as a City representative of the Roanoke Valley
Greenway Commission for a three -year term of office ending June 30,
2021.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Trinkle moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
CITY -OWNED PROPERTY LOCATED AT 3137 PRESTON AVENUE, N. W.: A
written communication from the City Manager requesting that Council convene in a
Closed Meeting to discuss the disposition of a portion of City -owned property located at
3137 Preston Avenue, N. W., where discussion in an open meeting would adversely
affect the bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Ferris
and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
396
CITY -OWNED PROPERTY LOCATED AT 502 19TH STREET, S. E.: A written
communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of a portion of City -owned property located at 502
19th Street, S. E., where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Trinkle moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Ferris
and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
BRIEFINGS:
Update on Major Capital Projects:
The City Manager gave an overview of the following capital projects:
E- 911/811 Call Center
• Joint project with Virginia Utility Protection Service, using design /build
process.
• Design and engineering underway and in process of being completed.
• Construction is targeted to begin in July.
Melrose Library:
• Renovation of existing space at Goodwill Jobs Campus.
• Construction is underway.
• Project completion anticipated in late spring 2019.
397
Fire Station 7
• Design and engineering underway for the initial option of building a
replacement station and the concept /option of incorporating the
existing building into the program and the project for the new station.
Anticipate Council briefing on August gcn
Colonial Avenue Improvements
• Construction is underway.
• Project includes improvements between Overland and Winding Way.
• Focus is to create a corridor which compliments Virginia Western
Community College.
• Scope includes sidewalks and enhanced pedestrian crossings, bicycle
lanes, roundabouts at Overland, McNeil, and Winding Way to improve
vehicular traffic flow through the corridor, extensive landscaping, and
stormdrain improvements.
Franklin Road Bridge Replacement
• Project is 70% complete.
Structural steel girders are being set.
• On target for completion in January 2019.
Main Street/Wasena Bridge
• Previously discussed with City Council the replacement option and
rehabilitation option.
• Contract has been negotiated for design and engineering services for
replacement of the structure.
• Scope includes preliminary /concept design, evaluation of potential
roadway /intersection improvements, and design to 50% plan
completion, including coordinating bridge aesthetics, architectural
elements, roadway design alignment, horizontal and vertical
clearances with Norfolk Southern Railroad.
• Cost of $2 million.
• Current total estimated cost of $24 million
• Plan to apply for State funding (Smart Scale, Revenue Sharing, and
possibly State of Good Repair) to reduce local share cost.
Following comprehensive dialogue regarding the Wasena Bridge project, being
the lack of communication with the community regarding the Wasena Bridge project and
State funding, Council Member Garland offered a motion to delay the execution of a
contract for design and engineering services in order for the Council to have an
opportunity to have further discussion of the restoration option and receive community
comments. The motion died for lack of a second.
Without objection by the Council, the City Manager was instructed to proceed
with the execution of the design and engineering services contract.
•
Stormwater Utility Progress Update:
Dwayne D'Ardenne, Stormwater Utility Manager, gave a Stormwater Utility
progress report, highlighting the following items:
• Stormwater Utility
• 3 -Year Utility Fee Phase In
o FY2017 Fee Revenue /Credits
• FY2017 Actual Expenditures
• What, Why, and How
• Drainage CIP Projects
• CIP Project Status
o Maintenance
0 Maintenance and Operations
o Water Quality
0 1 +13
o Sediment TMDL /PCB TMDL /Bacteria TMDL
0 1 + 11
0 End Goal vs. Current Situation
o Trout Run Watershed
o FEMA A Zone
0 1985 Flood of Record
0 2016 Three 4% Storms
0 4% Chance Rain Event
o Hurricane Matthew — October 7 & 8, 2016
0 9% Tree Canopy & 66% Impervious
o Abstraction
o Attenuation
o Hydraulic
o Roanoke River Flood Reduction Project
o Floodplain Acquisitions
(See copy of presentation on file in the City Clerk's Office.)
Following questions and comments by the Council, the Mayor advised that the
remarks would be received and filed.
399
ITEMS RECOMMENDED FOR ACTION:
ACCEPTANCE OF THE FY 2018 BYRNE /JUSTICE ASSISTANCE GRANT
(JAG) — EQUIPMENT AND TECHNOLOGY GRANT: The City Manager submitted a
written communication recommending acceptance of the FY 2018 Byrne /Justice
Assistance Grant (JAG) — Equipment and Technology Grant from the Virginia
Department of Criminal Justice Services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #41157 - 061818) A RESOLUTION authorizing the acceptance of the Edward
Byrne Memorial Justice Assistance Grant Program made to the City of Roanoke by the
Virginia Department of Criminal Justice Services for Equipment and Technology, and
authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 631.)
Council Member Ferris moved the adoption of Resolution No. 41157 - 061818.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
Council Member Ferris offered the following budget ordinance:
( #41158- 061818) AN ORDINANCE to appropriate funding from the Federal
government, Department of Justice, for the Byrne Memorial Justice Assistance Grant
(JAG) Program, amending and reordaining certain sections of the 2017 - 2018 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 632.)
Council Member Ferris moved the adoption of Budget Ordinance No.
41158 - 061818. The motion was seconded by Council Member Trinkle and adopted by
the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
400
ACCEPTANCE OF A CHILD ABUSE AND NEGLECT PREVENTION
PROGRAM GRANT: The City Manager submitted a written communication
recommending acceptance of a Child Abuse and Neglect Prevention Program Grant
from the Virginia Department of Social Services.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Price offered the following resolution:
( #41159 - 061818) A RESOLUTION authorizing the acceptance of the Child
Abuse and Neglect Prevention Program Grant to the City of Roanoke ( "City ") by the
Virginia Department of Social Services ( "VDSS ") in the amount of $50,000.00; and
authorizing the City Manager to execute any documentation required to accept the
Grant on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 633.)
Vice -Mayor Price moved the adoption of Resolution No. 41159 - 061818. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Price offered the following budget ordinance:
( #41160- 061818) AN ORDINANCE to appropriate funding from the Virginia
Department of Social Services for the Child Abuse and Neglect Prevention Program
Grant, amending and reordaining certain sections of the 2018 - 2019 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 634.)
Vice -Mayor Price moved the adoption of Budget Ordinance No. 41160- 061818.
The motion was seconded by Council Member Trinkle and adopted by the following
vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
1 "11 � �
ACCEPTANCE OF A DONATION FROM ROANOKE INTERNATIONAL
MOUNTAIN BICYCLING ASSOCIATION: The City Manager submitted a written
communication recommending acceptance of a donation from Roanoke International
Mountain Bicycling Association.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #41161- 061818) A RESOLUTION authorizing acceptance of a donation of a
pumptrack from the Roanoke International Mountain Bicycling Association to the City of
Roanoke and authorizing execution of any and all necessary documents to accept the
donation.
(For full text of resolution, see Resolution Book No. 79, page 635.)
Council Member Trinkle moved the adoption of Resolution No. 41161- 061818.
The motion was seconded by Council Member Dykstra.
Following comments by Council Members Garland and Dykstra regarding the
pumptrack being purchased by a group of citizens and donated to the City, Resolution
No. 41161- 061818 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
ACCEPTANCE OF THE 2018 - 2019 COMMUNITY DEVELOPMENT BLOCK
GRANT, HOME INVESTMENT PARTNERSHIPS PROGRAM AND EMERGENCY
SOLUTIONS GRANT ENTITLEMENT FUNDS: The City Manager submitted a written
communication recommending acceptance of the 2018 - 2019 Community Development
Block Grant, Home Investment Partnerships Program and Emergency Solutions Grant
Entitlement funds from the Department of Housing and Urban Development.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #41162 - 061818) A RESOLUTION authorizing acceptance of certain grants from
the United States Department of Housing and Urban Development (HUD) for
entitlement funding for the 2018 - 2019 fiscal year consisting of the Community
Development Block Grant (CDBG), the HOME Investment Partnerships Program
(HOME) Grant, and the Emergency Solutions Grant (ESG), such grants to be used in
connection with the 2018 - 2019 HUD Action Plan previously approved by City Council;
upon certain terms and conditions, and authorizing the execution of the necessary
grant documents required to accept such funding.
(For full text of resolution, see Resolution Book No. 79, page 636.)
Council Member Trinkle moved the adoption of Resolution No. 41162- 061818.
The motion was seconded by Council Member Bestpitch.
Council Member Dykstra called attention to a previous Statement of Conflict
which was read into the record on Monday, May 14 at a recess meeting of City Council,
noting that her employer, Boys & Girls Clubs of Southwest Virginia, Inc., has an interest
in a lease transaction with Restoration Housing, situated at 2750 Hoover Street, N. W.,
the former Villa Heights Recreation Center, and Restoration Housing having sought a
grant from the City's programs funded through various programs administered through
the United States Department of Housing and Urban Development (HUD) Plan, she will
refrain from participating in the agenda item involving the HUD Plan and budget under
consideration.
There being no additional comments and /or questions by the Council, Ordinance
No. 41162- 061818 was adopted by the following vote:
AYES: Council Members Bestpitch, Ferris, Garland, Price, Trinkle and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra abstained from voting.)
403
Council Member Trinkle offered the following budget ordinance:
(#41163-061818) AN ORDINANCE to appropriate funding from the Department
of Housing and Urban Development (HUD) for the Community Development Block
Grant Program (CDBG), HOME Investment Partnerships Program, and Emergency
Solutions Grant (ESG), amending and reordaining certain sections of the 2018 - 2019
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 637.)
Council Member Trinkle moved the adoption of Budget Ordinance No.
41163- 061818. The motion was seconded by Council Member Bestpitch and adopted
by the following vote:
Lea -6.
AYES: Council Members Bestpitch, Ferris, Garland, Price, Trinkle and Mayor
NAYS: None -0.
(Council Member Dykstra abstained from voting.)
APPROPRIATION OF RESIDUAL FUNDING FROM THE TECHNOLOGY AND
FLEET FUNDS: The City Manager submitted a written communication recommending
appropriation of residual funding from the technology and fleet funds.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #41164- 061818) AN ORDINANCE to appropriate funding from the Residual
Technology and Fleet Funds for technology capital needs and Capital Project
Contingency, amending and reordaining certain sections of the 2017 - 2018 General
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 640.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41164-
061818. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
APPROPRIATION OF RESIDUAL FUNDING FROM THE TECHNOLOGY AND
FLEET FUNDS: The City Manager submitted a written communication recommending
appropriation of funds in connection with the Fiscal Year 2018 revenue and expenditure
budget adjustments.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #41165- 061818) AN ORDINANCE to increase the transfers to Roanoke City
Public Schools and Berglund Center, operating expenditures for Off -Duty Earnings
(Police and Sheriff), community organizations, and Budget Contingency expenditures,
and to increase revenue budget estimates for local taxes and other revenues, amending
and reordaining certain sections of the 2017 - 2018 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 641.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 41165-
061818. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
ANNUAL FIREWORKS SHOW AT RIVER'S EDGE SPORTS COMPLEX: The
City Manager submitted a written communication recommending execution of an
agreement between the City of Roanoke and Carilion Property Management, Inc., in
connection with the Annual Fireworks Show at River's Edge Sports Complex on
Wednesday, July 4, 2018.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Ferris offered the following resolution:
( #41166- 061818) A RESOLUTION authorizing execution of an Agreement with
Carilion Property Management, Inc., in connection with the use of the Crystal Spring
Garage, the Riverwalk Garage, and parking spaces on Evans Mill Road during the 2018
annual fireworks show.
(For full text of resolution, see Resolution Book No. 79, page 642.)
Me
Council Member Trinkle advised of a personal conflict of interests due to his
employer, Carilion Medical Center, is affiliated with Carillon Property Management, Inc.
and read the following statement into record:
"STATEMENT OF CONFLICT OF INTEREST
I, David B. Trinkle, state that I have a personal interest in Agenda Item 7.a.7 of
the City Council Agenda for June 18, 2018, regarding the Execution of an agreement
between the City and Carilion Property Management, Inc. for parking at facilities owned
and operated by Carilion Property Management, Inc. for July 4, 2018, because my
employer, Carilion Medical Center, is affiliated with Carilion Property Management, Inc.
I have no role in this program and do not participate in any decision - making processes
involving this matter on behalf of my employer.
Therefore, pursuant to Virginia Code Sections 2.2 -3110 A. 4 and 2.2 -3112 A. 1, 1
must refrain from participation in this matter. I ask that the City Clerk accept this
statement and ask that it be made a part of the minutes of this meeting.
Witness the following signature made this 18th day of June, 2018.
S /David B. Trinkle
David B. Trinkle, Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
Council Member Ferris moved the adoption of Resolution No. 41166- 061818.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
Lea -6.
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor
NAYS: None -0.
(Council Member Trinkle abstained from voting.)
LEASE EXTENSION AGREEMENT WITH RICHARD E. AND CASSIE M.
BEVERLY: The City Manager submitted a written communication recommending
execution of a lease extension agreement with Richard E. and Cassie M. Beverly for
property located at 2410 Mason Mill Road, N. E., until July 31, 2018.
(For full text, see communication on file in the City Clerk's Office.)
�i•
Council Member Bestpitch offered the following ordinance:
( #41167 - 061818) AN ORDINANCE authorizing the City Manager to execute
Lease Extension Agreement No. 1 to a Lease Agreement with the City of Roanoke,
Virginia ( "City ") and Richard E. Beverly and Cassie M. Beverly ( "Beverlys "), for the lease
of an approximately 0.9917 acre parcel of City -owned property located at 2410 Mason
Mill Road, N. E., Roanoke, Virginia, designated as Roanoke City Official Tax Map No.
7170509; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 643.)
Council Member Bestpitch moved the adoption of Ordinance No. 41167 - 061818.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
AUTHORIZATION OF AN ENCROACHMENT PERMIT FOR GREATER
ROANOKE TRANSIT COMPANY: The City Manager submitted a written
communication recommending authorization of an encroachment permit for Greater
Roanoke Transit Company for a bus shelter located at the intersection of Patterson
Avenue and 13th Street, S. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41168 - 061818) AN ORDINANCE allowing a bus shelter encroachment
requested by the Greater Roanoke Transit Company d /b /a Valley Metro ( "GRTC "), into
the public right -of -way located at the southwest corner of Patterson Avenue, S. W. and
131h Street, S. W., Roanoke, Virginia, in front of a vacant parcel owned by the West End
Center, Inc., designated as Official Tax Map No. 1213407, upon certain terms and
conditions, and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 644.)
Council Member Bestpitch moved the adoption of Ordinance No. 41168- 061818.
The motion was seconded by Council Member Ferris.
Council Member Dykstra called attention to a personal conflict of interest
regarding the encroachment permit for Greater Roanoke Transit Company inasmuch as
she was President of Mountain View Neighborhood Association at the time the
application for a grant had been made for funding for a bus shelter as abovementioned.
I ,
"STATEMENT OF CONFLICT OF INTEREST
I, Michelle L. Dykstra, state that I have a personal interest in Agenda Item 7.a.9
of the City Council Agenda for June 18, 2018, regarding an encroachment permit for
Greater Roanoke Transit Company (GRTC) within the right -of -way at Patterson Avenue
and 13th Street, S. W., to construct and maintain a bus shelter, because, as President of
the local neighborhood association, I made application for a grant that will provide
funding for this bus shelter.
Therefore, pursuant to Virginia Code Sections 2.2- 3110(A)(4) and
2.2- 3112(A)(1), I must refrain from participation in this matter. I ask that the City Clerk
accept this statement and ask that it be made a part of the minutes of this meeting.
Witness the following signature made this 18th day of June 2018.
S /Michelle L. Dykstra
Michelle L. Dykstra, Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
Following comments by the Council Members regarding bus shelters in the City,
Ordinance No. 41168- 061818 was adopted by the following vote:
Lea -6.
AYES: Council Members Bestpitch, Ferris, Garland, Price, Trinkle and Mayor
NAYS: None -0.
(Council Member Dykstra abstained from voting.)
AMENDMENT OF THE CITY CODE TO CORRECT A REFERENCE WITHIN
CHAPTER 11.6: The City Manager submitted a written communication recommending
amendment of the City Code to correct a reference within Chapter 11.6, Stormwater
Management.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #41169 - 061818) AN ORDINANCE amending and reordaining Section 11.6 -603,
Enforcement, holds on certificates of occupancy, of Chapter 11.6, Stormwater
Management, Code of the City of Roanoke (1979), as amended; and dispensing with
the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 646.)
Council Member Trinkle moved the adoption of Ordinance No. 41169- 061818.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF THE CITY MANAGER.
The City Manager offered the following comments:
Star City Motor Madness
• On Friday and Saturday, June 22 -23, Roanoke will see an influx of visitors
from the region for Star City Motor Madness, honoring America's passion of
the automobile and the love of cruising.
• Since 2002, this event has been held the last Friday and Saturday in June
and draws people throughout the Mid - Atlantic and beyond. It is, in fact, one of
the biggest automotive events in the Mid - Atlantic.
• Friday night is the "Cruise -In." From 6:00 p.m. to 10:00 p.m. spectators will
line both sides of Williamson Road to see classic and special interest
automobiles, trucks, and motorcycles cruise on Roanoke's historic "strip."
• Saturday is the Car and Truck Show in Downtown Roanoke from 10:00 a.m.
to 4:00 p.m., followed by an "after party" at the Virginia Museum of
Transportation.
• Proceeds from this event go to the Virginia Museum of Transportation, as well
as other non - profit organizations.
Roanoke's Fireworks on the Fourth
• The city will host its annual fireworks display
• This is the area's biggest and best fireworks show!
• Wednesday, July 4
• River's Edge Sports Complex
• Food trucks, inflatables, and face painting
• Music performed by Winds of the Blue Ridge
• Activities begin at 7:00 p.m.
• Fireworks begin at 9:15 p.m.
• Citizens are invited to join us for this annual celebration of America's
independence.
2018 Budweiser Summer Series
• Downtown Roanoke Inc. has announced its annual concert series in Elmwood
Park, which will include three performers:
• August 17 — The B -52s
• September 7 — Gary Allan
• September 22 — Young the Giant
• Tickets for all shows are on sale and can be purchased online at
brown papertickets.com, or by phone at 1- 800 - 838 -3006 (option 1).
• More information is available on the Downtown Roanoke Inc. website at
www.downtownroanoke.org.
FY2018 -2019 Adopted Budget Document is available and may be viewed on the
City's Website.
REPORTS OF COMMITTEES:
EDUCATIONAL PROGRAMS: The Roanoke City School Board submitted a
written report requesting appropriation of funds for various educational programs; and
the City Manager submitted a written report recommending that Council concur in the
request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Trinkle offered the following budget ordinance:
( #41170 - 061818) AN ORDINANCE to appropriate funding from the
Commonwealth and Federal grants for various educational programs, amending and
reordaining certain sections of the 2017 - 2018 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 647.)
Council Member Trinkle moved the adoption of Budget Ordinance No. 41170-
061818. The motion was seconded by Council Member Ferris and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
MEMORIALIZING THE LATE DR. CHARLES W. STEGER: Council Member
Trinkle offered the following resolution memorializing the late Dr. Charles W. Steger,
former President, Virginia Polytechnic University:
( #41171 - 061818) A RESOLUTION memorializing the late Charles W. Steger, Jr.,
President Emeritus of Virginia Polytechnic Institute and State University.
(For full text of resolution, see Resolution Book No. 79, page 648.)
Council Member Trinkle moved the adoption of Resolution No. 41171 - 061818.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
ROANOKE HOPE INITIATIVE MEETING: Announcement of a Roanoke Valley
Hope Initiative to be held on Thursday, June 21 at 3:00 p.m., at the Bradley Free Clinic,
to address substance abuse disorders, including the opioid epidemic as well as a
substance of cocaine and methamphetamine use. All interested parties and those who
provide such services were encouraged to be in attendance.
SECOND ANNUAL NCAA FOOTBALL CLINIC: Announcement of the Second
Annual NCAA Football Clinic to be held on Wednesday, July 18 at the Salem Football
Stadium from 6:00 p.m. — 8:00 p.m. Free admission. Limit to first 200 participants.
Transportation provided. Youth ages 7 — 13. Contact Mayor Lea for additional
information.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 5:32 p.m., the Mayor declared the Council Meeting in recess until 7 :00 p. m.
411
At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P. Lea, Sr.,
presiding.
PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra,
Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by Minister James L. Jordan, Sr., Associate
Minister, First Baptist Church Hollins.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Council Member Ferris moved that each Member of City Council certify
to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Trinkle and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
PUBLIC HEARINGS:
AMENDMENT TO THE STORMWATER UTILITY CODE: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Monday, June 18, 2018 at 7:00 p.m., or as soon thereafter as the matter may be heard,
to consider a proposed ordinance amending Section 11.5 -7, Stormwater utility fee
credits, and Section 11.5 -10, Definitions, of Chapter 11.5, Stormwater Utility, of the
Code of the City of Roanoke (1979), as amended, to establish the process under which
the City would provide credits against the stormwater fee for property owners who
maintain on -site stormwater management facilities and add a definition for "Best
management practice ", the matter was before the body.
M
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, June 4, 2018 and Monday, June 11, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending adoption of
amendments to the City's Stormwater Utility Code, with an effective date of July 1,
2018.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #41172 - 061818) AN ORDINANCE amending and reordaining Section 11.5 -7.
Stormwater utility fee credits, and Section 11.5 -10. Definitions, of Chapter 11.5,
Stormwater Utility, of the Code of the City of Roanoke (1979), as amended; providing
for an effective date; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 650.)
Council Member Trinkle moved the adoption of Ordinance No. 41172 - 061818.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41172- 061818 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
AMEND CHAPTER 36.2, ZONING, CODE OF THE CITY OF ROANOKE, (1979),
AS AMENDED: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, June 18,
2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider
proposed amendments to Chapter 36.2, Zoning, of the Code of the City of Roanoke
(1979), as amended, by amending and reordaining, adding or deleting the following
code sections to update, clarify and make the City's zoning ordinance easier to use for
its citizens, and to make the City's zoning ordinance consistent with state code, such
amendments not constituting a comprehensive rezoning or change of any densities that
would decrease permitted density in any district, unless otherwise noted, the matter was
before the body.
413
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, May 29, 2018, and Tuesday, June 5, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval as the proposed amendments to the Zoning Ordinance.
(For full text, see report on file in the City Clerk's Office.)
Council Member Ferris offered the following ordinance:
( #41173 - 061818) AN ORDINANCE amending and reordaining Section 36.2 -205,
Dimensional regulations; Section 36.2 -311, Use table for residential districts; Section
36.2 -315, Use table for multiple purpose districts; Section 36.2 -316, Dimensional
regulations for multiple purpose districts; Section 36.2 -322, Use table for industrial
districts; Section 36.2 -327, Use table for planned unit development districts; Section
36.2 -333, Floodplain Overlay District (F); Section 36.2 -402, Accessory apartments;
Section 36.2 -405, Bed and breakfast and homestav establishments; Section 36.2 -411,
Gasoline stations; Section 36.2 -423, Outdoor storage; Section 36.2 -424, Parking of
motor vehicles in residential districts; Section 36.2 -432, Wireless telecommunications
facilities and broadcasting towers; Section 36.2 -433, Workshops; Section 36.2 -552,
Basic development plans; Section 36.2 -622, Exempt lighting; Section 36.2 -623,
Definitions; Section 36.2 -642, General landscaping and screening standards; Section
36.2 -647, Buffering and screening; Section 36.2 -661, Applicability; Section 36.2 -662,
Definitions; Section 36.2 -663, Prohibited signs; Section 36.2 -667, Calculation of sign
area and number of on- premises signs; Section 36.2 -669, Changeable copy signs and
electronic readerboard siqns; and Appendix A, Definitions; of Chapter 36.2, Zoning, of
the Code of the City of Roanoke (1979), as amended, for the purposes of amending and
reordaining the following code sections to update, clarify and make the City's zoning
ordinance easier to use for its citizens and consistent with state law; and dispensing
with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 658.)
Council Member Ferris moved the adoption of Ordinance No. 41173 - 061818.
The motion was seconded by Council Member Bestpitch.
Chris Chittum, Director, Planning, Building and Development, advised that there
were no additional changes to the Zoning Ordinance since the June 4 City Council
briefing.
414
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Council Member Dykstra inquired about the proposed changes with regard to
feather signs, the bed and breakfast requirement and clarification of the terminology for
homestays versus bed and breakfast establishments; whereupon, Mr. Chittum advised
that signs that blow in the wind would be prohibited, but temporary signs could move.
He further advised that in terms of a bed and breakfast establishment the code would
be a little more permissive in the Mixed -Use and Commercial Neighborhood Districts.
Ms. Dykstra further inquired about the change in the size requirement with regard
to workshops in the downtown area.
Mr. Chittum replied that it was initiated by inquiries from downtown businesses
and the desire to expand for the technical assembly of aeronautics and robotic
prosthetics, but also stay in the downtown area.
Following additional comments by Council Member Dykstra as to the City being
proactive and attempting to accommodate different types of businesses as they grow,
Ordinance No. 41173 - 061818 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
AMEND THE FEE COMPENDIUM: Pursuant to Resolution No. 25523 adopted
by the Council on Monday, April 6, 1981, the City Clerk having advertised a public
hearing for Monday, June 18, 2018, at 7:00 p.m., or as soon thereafter as the matter
may be heard, to consider proposed amendments to the Fee Compendium, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, May 29, 2018, and Tuesday, June 5, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval as the proposed amendments to the Fee Compendium.
(For full text, see report on file in the City Clerk's Office.)
415
Council Member Trinkle offered the following ordinance:
(#41174-061818) AN ORDINANCE establishing the fees for application review of
wireless telecommunications facilities pursuant to Section 36.2 -432, Wireless
telecommunications facilities and broadcasting towers, of Chapter 36.2, Zoning, of the
Code of the City of Roanoke (1979), as amended; providing for an effective date; and
dispensing with the second reading of this Ordinance by ,title.
(For full text of ordinance, see Ordinance Book No. 79, page 718.)
Council Member Trinkle moved the adoption of Ordinance No. 41174 - 061818.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41174 - 061818 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
Council Member Trinkle offered the following resolution:
( #41175 - 061818) A RESOLUTION directing amendment of the Fee
Compendium; and establishing an effective date.
(For full text of resolution, see Resolution Book No. 79, page 719.)
Council Member Trinkle moved the adoption of Resolution No. 41175 - 061818.
The motion was seconded by Council Member Ferris and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY BETWEEN
THE CITY OF ROANOKE, VIRGINIA AND OLD SCHOOL PARTNERS II, LLC:
Pursuant to instructions by the Council, the City Clerk having advertised a public
hearing for Monday, June 18, 2018 at 7:00 p.m., or as soon thereafter as the matter
may be heard, on a proposed Contract for Purchase and Sale of Real Property between
the City of Roanoke, Virginia, and Old School Partners II, LLC, a Virginia limited liability
company, wherein the City proposes to sell to Buyer a portion of certain real property
known as Historic Fire Station One, located at 13 Church Avenue, S. E., consisting of
approximately 0.2307 acres of City -owned property, together with the Fire Station One
building situated thereon the Premises being designated as Official Tax Map No.
4011706, but excluding from the Premises approximately 0.027 acres, more or less on
which the City's trash compactor is presently situated, and the trash compactor situated
thereon, for the sum of $100.00, together with other consideration and performance of
other obligations by Buyer, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, June 11, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a
Contract for Purchase and Sale of Real Property between the City of Roanoke and Old
School Partners 11, LLC, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41176 - 061818) AN ORDINANCE authorizing the proper City officials to
execute a Contract for Purchase and Sale of Real Property ( "Contract ") between the
City of Roanoke, Virginia ( "City "), and Old School Partners II, LLC ( "Buyer "), to sell to
Buyer a portion of approximately 0.2307 acres of a City -owned property, together with
the Building situated thereon, known as Historic Fire Station One, located at 13 Church
Avenue, S. E., Roanoke, Virginia, designated as Official Tax Map No. 4011706, but
excluding approximately 0.027 acres, more or less on which the City's trash compactor
is presently situated, and the trash compactor situated thereon, upon certain terms and
conditions; authorizing the City Manager to execute such further documents and take
such further actions as may be necessary to accomplish the above matters; and
dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 720.)
Council Member Bestpitch moved the adoption of Ordinance No. 41176- 061818.
The motion was seconded by Council Member Ferris.
R. Brian Townsend, Assistant City Manager for Community Development, gave
background information regarding the sale of the structure and its historical importance,
noting that the performance contract is in exchange for the sale of property for nominal
consideration and the contract purchaser will have a number of obligations to perform,
including types of uses that would be initiated inside the property upon completion of the
project.
=95J, WA
Mr. Townsend stated that the purchaser intended to renovate the building to
include a combination of retail, light manufacturing, hospitality, and certain types of live
entertainment; and as part of the contraction obligations, the purchaser has agreed to
invest $2 million, including building construction and the like in the renovation of the
building. He further stated that the performance guarantee of $250,000.00 would be
placed on the project to insure compliance and performance by the purchaser during
the renovation of the building; and the purchaser could make no substantive changes to
the mix of uses for approximately five years after completion without City's consent.
In conclusion, the Assistant City Manager for Community Development pointed
out that a placement of a Historic Preservation Easement by the purchaser of the
property would run in perpetuity on the project, with first priority over properties in the
future.
Following additional comments from the City Attorney, Mr. Townsend interjected
that the contract strikes a balance between protection of the City financially, protection
of the building architecturally, and it gives the Developer flexibility to make a viable
project.
Mayor Lea inquired if there were additional persons present who wished to speak
on the matter; whereupon, the following individuals appeared before the Council:
David Parr, Esquire, 4881 Horseman Drive, N.E., appeared in support of the sale
of the Historic Fire Station One property and commended Council for
consideration of this Easement.
Douglas Forbes, 412 South Poplar Street, Apartment 300, Vinton, appeared in
support of the sale of the Historic Fire Station One and reminisced about his Fire
Station adventures as a little boy, and commended the Council for saving this
particular part of the City's history.
There being no additional speakers, Mayor Lea declared the public hearing
closed.
There being no further questions and /or comments by the Council Members,
Ordinance No. 41176- 061818 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
•
MULTI - FAMILY AFFORDABLE HOUSING DEVELOPMENT BY AHF -AFTON
GARDENS, LLC: Pursuant to instructions by the Council, the City Clerk having
advertised a public hearing for Monday, June 18, 2018 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the proposal of the City of Roanoke to
authorize issuance by the Public Finance Authority, of its Multifamily Housing Revenue
Bonds in connection with a multi - family affordable housing development by AHF -Afton
Gardens, LLC., the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, June 4, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending that approval of the
issuance of the Bonds by the Public Finance Authority for the purpose of financing the a
multi - family affordable housing development Project by AHF -Afton Gardens, LLC, in
order to satisfy requirements of the Authority and the Federal Tax Requirements and
repeal, revoke, and rescind Resolution No. 41109 - 050718 in its entirety.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following resolution:
( #41177 - 061818) A RESOLUTION approving, solely for purposes of Section
147(f) of the Internal Revenue Code of 1986, as amended (the "Code "), and as required
by Section 66.0304(11)(a) of the Wisconsin Statutes and Section 4 of the Amended and
Restated Joint Exercise Power Agreement Relating to the Public Finance Authority
( "Authority") dated as of September 28, 2010 (collectively, "Authority Requirements "),
the issuance by the Public Finance Authority of its Multifamily Housing Revenue Bonds
in one or more series (the "Bonds "), a portion of which Bonds in a principal amount not
to exceed $1,346,000.00 shall be issued for the purpose of financing the costs of the
acquisition by AHF -Afton Gardens, LLC of a multi - family affordable housing
development located in the City of Roanoke (the "City ") known as Afton Gardens
Apartments; and repealing Resolution No. 41109 - 050718.
(For full text of resolution, see Resolution Book No. 79, page 722.)
Council Member Trinkle moved the adoption of Resolution No. 41177 - 061818.
The motion was seconded by Council Member Ferris.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
EA 5 Re
There being no questions and /or comments by the Council Members, Ordinance
No. 41177- 061818 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
AMENDMENT AND RESTATEMENT OF THE CONTRACT FOR PURCHASE
AND SALE OF REAL PROPERTY BETWEEN THE CITY OF ROANOKE AND
DESCHUTES BREWERY, INC: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, June 18, 2018 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a proposed First Amended and Restated
Contract for Purchase and Sale of Real Property between the City of Roanoke, Virginia,
and Deschutes Brewery, Inc., an Oregon corporation qualified to transact business in
the Commonwealth of Virginia, and its subsidiaries or affiliates that may be created to
own and /or operate the Facility, wherein the City proposes to amend and restate certain
terms of the Original Contract to amend the description of the parcel described in the
Original Contract to exclude portions of the parcel dedicated to public right of way,
include certain acquired Adjacent Parcels into the Amended Contract as a part of the
Property to be sold to Buyer, increase the Purchase Price, and make adjustments to the
Buyer's timeline for performance, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, June 11, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of an
Amended Contract between Deschutes Brewery, Inc. and the City of Roanoke, subject
to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Trinkle offered the following ordinance:
( #41178 - 061818) AN ORDINANCE authorizing the City Manager to execute a
First Amended and Restated Contract for Purchase and Sale of Real Property, (the
"Amended Contract ") between the City of Roanoke, Virginia (the "City "), and Deschutes
Brewery, Inc., an Oregon corporation qualified to transact business in the
Commonwealth of Virginia (the "Parent "), and its subsidiaries or affiliates that may be
created to own and /or operate the Facility described below (together, such subsidiaries
and affiliates are "Subsidiaries" and the Parent and the Subsidiaries together, jointly and
severally, are the "Buyer"), to sell to Buyer certain real property more particularly
described as (i) the real property located at 2002 Blue Hills Drive, N .E., Roanoke,
420
Virginia 24012, designated as Official Tax Map No. 7230101, and containing
approximately 48.2592 acres, together with all improvements thereon; (ii) the real
property located at 2410 Mason Mill Road, N. E., Roanoke, Virginia 24012, designated
as Official Tax Map No. 7170509, and containing approximately 0.9917 acres, together
with all improvements thereon; (iii) the real property located at 2402 Mason Mill Road,
N. E., Roanoke, Virginia 24012, designated as Official Tax Map No. 7170505, and
containing approximately 1.0616 acres, together with all improvements thereon; and (iv)
the real property located at 2320 Mason Mill Road, N. E., Roanoke, Virginia 24012,
designated as Official Tax Map No. 7170504, and containing approximately 1.2395
acres, together with all improvements thereon (collectively, the "Property "), for the
construction and operation of a brewery and warehouse facility (the "Facility "), and to
amend certain terms of the Original Contract to (i) amend the description of the parcel
described in the Original Contract to exclude portions of the parcel dedicated to public
right of way ( "Amended Original Parcel "); (ii) include certain acquired Adjacent Parcels
into the Amended Contract as part of the Property to be sold to Buyer, (iii) increase the
Purchase Price, and (iv) make adjustments to Buyer's timeline for performance;
authorizing the City Manager to execute such further documents and take such further
actions as may be necessary to accomplish the above matters; and dispensing with the
second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 724.)
Council Member Trinkle moved the adoption of Ordinance No. 41178 - 061818
The motion was seconded by Council Member Ferris.
Following clarification by the City Manager that the abovementioned debt was not
tied to the City and that additional financing had been secured, the Mayor inquired if
there were persons present who wished to speak on the matter. There being none, he
declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41178- 061818 was adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
NEW BUSINESS:
421
CONSTRUCT A TELECOMMUNICATION FACILITY OR CELL TOWER ON A
PORTION OF CITY -OWNED PROPERTY SITUATED AT 3137 PRESTON AVENUE,
N.W: Council Member Bestpitch offered a motion that City Council authorize the City
Manager to provide authorization to any telecommunication facility or cell tower
company to file the appropriate applications under the City's Zoning Ordinance to seek
a special exception to construct a telecommunication facility or cell tower on a portion of
City -owned property situated at 3137 Preston Avenue, N.W., Roanoke, Virginia, bearing
Official Tax Map No. 2100601, such portion as being designated by the City Manager,
such authorization to be in a form approved by the City Attorney, with the express
understanding that such authorization, application, and action by the Board of Zoning
Appeals are without prejudice or impact on any subsequent action by City Council in
considering a lease and /or franchise for the construction and operation of a
telecommunications facility or cell tower on such portion of City -owned property. The
motion was seconded by Council Member Trinkle and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle, and
Mayor Lea -7.
NAYS: None -0.
CONSTRUCT A TELECOMMUNICATION FACILITY OR CELL TOWER ON A
PORTION OF CITY -OWNED PROPERTY SITUATED AT 502 19TH STREET, S. E.:
Council Member Ferris offered a motion that City Council authorize the City Manager to
provide authorization to any telecommunication facility or cell tower company to file the
appropriate applications under the City's Zoning Ordinance to seek a special exception
to construct a telecommunication facility or cell tower on a portion of City -owned
property situated at 502 19th Street, S. E., Roanoke, Virginia, bearing Official Tax Map
No. 4310101, such portion as being designated by the City Manager, such authorization
to be in a form approved by the City Attorney, with the express understanding that such
authorization, application, and action by the Board of Zoning Appeals are without
prejudice or impact on any subsequent action by City Council in considering a lease
and /or franchise for the construction and operation of a telecommunications facility or
cell tower on such portion of City -owned property. The motion was seconded by Council
Member Trinkle and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and
Mayor Lea -7.
NAYS: None -0.
422
There being no further business, Mayor Lea declared the regular meeting
adjourned at 8:05 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Reynolds, C
City Clerk
Sherman P. Lea, 9r.
Mayor
423
ROANOKE CITY COUNCIL - ORGANIZATIONAL MEETING
July 2, 2018
2:00 p.m.
The Council of the City of Roanoke held its Organizational Meeting on Monday,
July 2, 2018, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Section 10, Meetings of Council, Charter of
the City of Roanoke, at which time the newly - elected Members of the Council officially
took their seats.
PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra, John A.
Garland, Djuna L. Osborne, Anita J. Price and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Vice -Mayor Joseph L. Cobb -1.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Mayor declared the existence of a quorum.
The Mayor advised that the purpose of the Organizational Meeting is for the
newly - elected Members of City Council to officially take their seats; whereupon, he
called attention to a communication from the City Clerk advising of the following report
of qualifications:
Joseph L. Cobb as a Member of Council for a term commencing July 1,
2018 and ending June 30, 2022; and as Vice -Mayor for a term
commencing July 1, 2018 and ending June 30, 2020;
Djuna L. Osborne as Member of Council for a term commencing July 1,
2018 and ending June 30, 2022; and
William D. Bestpitch as a Member of Council for a term commencing
July 1, 2018 and ending June 30, 2022.
(See communication and Oaths of Office on file in the City Clerk's Office.)
Without objection by the Council, the Mayor advised that the communication and
report of qualifications would be received and filed.
424
RECOGNIZING THE HONORABLE JOSEPH L. COBB AS A MEMBER OF CITY
COUNCIL AND VICE -MAYOR OF THE CITY OF ROANOKE: Council Member
Bestpitch offered the following resolution recognizing the Honorable Joseph L. Cobb as
a member of City Council and Vice -Mayor of the City of Roanoke:
(For full text, see resolution on file in the City Clerk's Office.)
( #41179 - 070218) A RESOLUTION recognizing the Honorable Joseph L. Cobb to
be a member of the City Council and Vice -Mayor of the City of Roanoke.
(For full text of Resolution, see Resolution Book 79, Page 721.)
Council Member Bestpitch moved the adoption of Resolution No. 41179 - 070218.
The motion was seconded by Council Member Garland and adopted by the following
vote:
Lea -6. AYES: Council Members Bestpitch, Dykstra, Garland, Osborne, Price and Mayor
NAYS: None -0.
(Vice -Mayor Cobb was absent.)
Inasmuch as the Vice -Mayor was unable to be attendance at the Organizational
Meeting of City Council, Mayor Lea read into the record a letter of gratitude from
Vice -Mayor Cobb.
(See copy of letter on file in the City Clerk's Office.)
RECOGNIZING THE SERVICES OF THE HONORABLE ANITA J. PRICE AS
THE VICE -MAYOR OF THE CITY OF ROANOKE: Council Member Garland offered the
following resolution recognizing the services of the Honorable Anita J. Price as the
Vice -Mayor of the City of Roanoke.
( #41180 - 070218) A RESOLUTION paying tribute to the Honorable Anita J.
Price, and expressing to her the appreciation of the City and its people for her
exemplary public service as the Vice -Mayor of the City of Roanoke.
(For full text of Resolution, see Resolution Book 79, Page 721.)
425
Council Member Garland moved the adoption of Resolution No. 41180 - 070218.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
Lea -6. AYES: Council Members Bestpitch, Dykstra, Garland, Osborne, Price and Mayor
NAYS: None -0.
(Vice -Mayor Cobb was absent.)
ESTABLISHING A MEETING SCHEDULE FOR CITY COUNCIL FOR THE
FISCAL YEAR COMMENCING JULY 1, 2018, AND TERMINATING JUNE 30, 2019:
Council Member Dykstra offered the following resolution establishing a meeting
schedule for City Council for the Fiscal Year commencing July 1, 2018, and terminating
June 30, 2019:
( #41181- 070218) A RESOLUTION establishing a meeting schedule for City
Council for the Fiscal Year commencing July 1, 2018, and terminating June 30, 2019.
(For full text of Resolution, see Resolution Book 79, Page 722.)
Council Member Dykstra moved the adoption of Resolution No. 41181 - 070218.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
Lea -6. AYES: Council Members Bestpitch, Dykstra, Garland, Osborne, Price and Mayor
NAYS: None -0.
(Vice -Mayor Cobb was absent.)
CERTAIN COMMITTEE ASSIGNMENTS FOR THE MAYOR AND MEMBERS
OF CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr. recommending
certain committee assignments for the Mayor and Members of City Council as follows:
• Personnel Committee - Composed of the seven members of Council.
Council Member Dykstra as Chair and Council Member Garland as
Vice - Chair.
• Greater Roanoke Transit Company, Board of Directors - Composed of
two Members of Council. Council Member Bestpitch as President and
Council Member Price as Vice - President.
426
• Audit Committee - Composed of at least three Members of the Council.
Council Member Price as Chair, Council Member Bestpitch as Vice -
Chair, and Council Member Dykstra as third member.
• Council liaisons to the Roanoke Redevelopment and Housing
Authority, Board of Commissioners. Council Member Garland as the
Liaison and Council Member Osborne as Alternate Liaison.
• Three Elected Official representatives to the Roanoke Valley- Allegheny
Regional Commission. Vice -Mayor Cobb and Council Members
Bestpitch and Garland.
• Council representative to the Total Action for Progress Board of
Directors. Vice -Mayor Cobb.
• Council representative to the Roanoke Valley Regional Cable
Television Committee. Council Member Osborne.
• Legislative Committee - Composed of all Members of Council. Council
Member Bestpitch as Chair and Council Member Dykstra as Vice -
Chair.
• Elected Official representative to Virginia's First Regional Industrial
Facilities Authority and the New River Valley Commerce Park
Participation. Council Member Bestpitch.
• Two Elected Official representatives to Roanoke Valley - Alleghany
Regional Comprehensive Economic Development Strategy Committee.
Vice -Mayor Cobb and Council Member Garland.
• Two Elected Official representatives to the Roanoke Valley Area
Transportation Planning Organization. Council Members Bestpitch
and Garland.
• Council representative to the Hotel Roanoke Conference Center
Commission. Mayor Lea.
• Virginia Municipal League Environmental Quality Policy Committee.
Council Member Garland as the Elected Official representative and
Christopher Blakeman, Environmental Manager, as the Staff
representative.
• Virginia Municipal League Human Development and Education Policy
Committee. Council Member Price as the Elected Official
representative and Stephanie M. Moon Reynolds, City Clerk, as the
Staff representative.
427
• Virginia Municipal League General Laws Committee. Council Member
Bestpitch as the Elected Official representative and Daniel J.
Callaghan, City Attorney, as the Staff representative.
• Virginia Municipal League Transportation Policy Committee. Vice -
Mayor Cobb as the Elected Official representative and Mark Jamison,
Transportation Manager, as the Staff representative.
• Virginia Municipal League Economic Development Policy Committee.
Council Member Osborne as the Elected Official representative.
• Virginia Municipal League Finance Policy Committee. Council Member
Dykstra as the Elected Official representative and Amelia Merchant,
Director of Finance, as the Staff representative.
• National Civic League Board of Directors. Mayor Lea as a Board
member.
• Virginia Municipal League Legislative Committee. Mayor Lea as the
Elected Official representative.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that City Council concur in the Mayor's
recommendation as abovementioned. The motion was seconded by Council Member
Dykstra and adopted.
There being no further business, the Mayor declared the Organizational meeting
adjourned at 2:13 p.m.; and immediately reconvened the regular session of City
Council.
The Council of the City of Roanoke met in regular session immediately following
its Organizational Meeting on Monday, July 2, 2018, in the City Council Chamber, Room
450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration,
Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings,
Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No.
41181 - 070218 adopted by the Council on Monday, July 2, 2018.
PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra, John A.
Garland, Djuna L. Osborne, Anita J. Price and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Vice -Mayor Joseph L. Cobb -1.
EAW91V
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Michael Covington, Pastor,
Greater Hope Temple Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W.; and
Alexandros Filth, 319 Mountain Avenue, S. W., appeared before the Council to share
concerns regarding the City.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES OF THE REGULAR MEETING OF COUNCIL: Minutes of the regular
meeting of Council held on Monday, June 4, 2018, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Price moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Council Member Dykstra and
adopted by the following vote:
AYES: Council Members: Bestpitch, Dykstra, Garland, Osborne, Price and
Mayor Lea. -6
NAYS: None -0.
(Vice -Mayor Cobb was absent.)
429
OATHS OF OFFICE -COURT COMMUNITY CORRECTIONS REGIONAL PROGRAM
COMMUNITY CRIMINAL JUSTICE BOARD- ROANOKE NEIGHBORHOOD
ADVOCATES- ROANOKE ARTS COMM ISSION- ROANOKE PUBLIC LIBRARY
BOARD -YOUTH SERVICES CITIZEN BOARD: Report of qualifications of the following
individuals were before the Council:
Laura Eichenlaub as the Blue Ridge Behavioral Healthcare Board
representative of the Court Community Corrections Regional Program
Community Criminal Justice Board for a three -year term of office ending
June 30, 2021;
Russell E. Thomas as a member of the Roanoke Neighborhood
Advocates for a term of office ending June 30, 2019;
Macklyn Mosley as a member of the Roanoke Arts Commission for a
three -year term of office, commencing July 1, 2018 and ending June 30,
2021;
John R. F. Lewis and Douglas Jackson as members of the Roanoke
Public Library Board for three -year terms of office, each, commencing
July 1, 2018 ending June 30, 2021; and
John R. F. Lewis as a Citizen at Large member and Charlsie Parker as a
member (Public /Government) of the Youth Services Citizen Board, for
three -year terms of office, each, ending June 30, 2021.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Price moved that the report of qualifications be received and
filed. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members: Bestpitch, Dykstra, Garland, Osborne, Price and
Mayor Lea. -6
NAYS: None -0.
(Vice -Mayor Cobb was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION: NONE.
COMMENTS BY THE CITY MANAGER:
The City Manager shared the following comments:
Roanoke's Fireworks on the Fourth
• The City will host its annual fireworks display
• Wednesday, July 4 at River's Edge Sports Complex South
• Activities begin at 7 p.m., fireworks begin at 9:15 p.m.
• New Information:
• This year we are using a new location for shuttle buses — Patrick Henry
High School — due to the road construction occurring around Virginia
Western Community College.
• Shuttles will run from the Patrick Henry High School parking lot to River's
Edge beginning at 6:45 p.m. and ending at 8:30 p.m. Shuttles will also run
after the fireworks show to return people to the high school.
• If it rains on July 4, we will reschedule the fireworks for the following day,
July 5, at the same time.
Chanqes to Solid Waste Collection
• City offices will be closed on Wednesday, July 4, for the Independence Day
holiday.
• As a result, solid waste collection for Wednesday and Thursday routes will be
delayed by one day.
• Residential/Commercial Schedule:
• Monday — Normal collection of trash, (B week) recycling and bulk
• Tuesday — Normal collection of trash, (B week) recycling and bulk
• Wednesday — Closed for Independence Day
• Thursday — Collecting Wednesday routes for trash, (B week) recycling and
bulk.
• Friday — Collecting Thursday routes for trash, (B week) recycling and bulk.
• This information is posted on the city's website. Anyone who has questions
should call 853 -2000, option 1.
National Night Out
• Tuesday, August 7
• This is a unique focus on crime prevention in neighborhoods, sponsored
annually by the National Association of Town Watch on the first Tuesday in
August.
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• Neighborhood events are designed to heighten crime and drug prevention
awareness; generate support for local anti -crime programs; strengthen
neighborhood spirit; and send a message to criminals letting them know that
neighborhoods are organized and fighting back.
• Public safety agencies, neighborhood organizations, neighborhood crime
watch groups, and local officials will participate in the events.
• For more information or to register your event, visit www.roanokeva.gov /nno
or contact Bob Clement, Neighborhood Services Coordinator, at 853 -5210.
CITY ATTORNEY:
CITY CODE: The City Attorney submitted a written report recommending the
readoption and reenactment of the Code of the City of Roanoke (1979), as amended.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41182 - 070218) A ORDINANCE to readopt and reenact the Code of the City of
Roanoke(1979), as amended; and dispending with the second reading of this ordinance
by title.
(For full text of ordinance, see Ordinance Book No. 79, page 724.)
Council Member Bestpitch moved the adoption of Ordinance No. 41182 - 070218.
The motion was seconded by Council Member Price and adopted by the following vote:
Lea. -6 AYES: Council Members Bestpitch, Dykstra, Garland, Osborne, Price and Mayor
NAYS: None -0.
(Vice -Mayor Cobb was absent.)
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
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INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
CAMPAIGN ISSUES: Council Member Bestpitch commented on issues that
were raised during the campaign season for City Council, primarily gun violence,
poverty, race relations, and transportation.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
REAPPOINTMENTS /APPOINTMENTS TO THE 2018 VIRGINIA MUNICIPAL
LEAGUE POLICY COMMITTEES: The Mayor called attention to the
reappointments /appointments of the 2018 Virginia Municipal League Policy
Committees; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of the following
individuals:
Virginia Municipal League Environmental Quality Policy Committee.
Council Member Garland as the Elected Official representative and
Christopher Blakeman, Environmental Manager, as the Staff
representative.
Virginia Municipal League Human Development and Education Policy
Committee. Council Member Price as the Elected Official representative
and Stephanie M. Moon Reynolds, City Clerk, as the Staff representative.
Virginia Municipal League General Laws Committee. Council Member
Bestpitch as the Elected Official representative and Daniel J. Callaghan,
City Attorney, as the Staff representative.
Virginia Municipal League Transportation Policy Committee. Vice -Mayor
Cobb as the Elected Official representative and Mark Jamison,
Transportation Manager, as the Staff representative.
Virginia Municipal League Economic Development Policy Committee.
Council Member Osborne as the Elected Official representative.
Virginia Municipal League Finance Policy Committee. Council Member
Dykstra as the Elected Official representative and Amelia Merchant,
Director of Finance, as the Staff representative.
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There being no further nominations, the abovementioned individuals were
reappointed /appointed as Members of the Virginia Municipal League Policy
Committees, by the following vote:
FOR MEMBERS OF THE VIRGINIA MUNICIPAL LEAGUE POLICY
COMMITTEES: Council Members Bestpitch, Dykstra, Garland, Osborne, Price and
Mayor Lea. -6
(Vice -Mayor Cobb was absent.)
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 2:46 p.m.
APPROVED
ATTEST:
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Stephanie M. Moon Re oldsMC
City Clerk
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Sherman P. Lea, Sr.
Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
July 16, 2018
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, July 16,
2018, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 41181 - 070218
adopted by the Council on Monday, July 2, 2018.
PRESENT: Council Members Joseph L. Cobb, Michelle L. Dykstra, John A.
Garland, Djuna L. Osborne and Mayor Sherman P. Lea, Sr. -5.
ABSENT: Council Members William D. Bestpitch and Anita J. Price -2.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Mayor declared the existence of a quorum.
The Invocation was delivered by Bishop Jamaal L. Jackson, Pastor, ReFresh
Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
Mayor Lea welcomed Vice -Mayor Cobb to his first official Council Meeting.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
The Mayor advised that City Council sets this time as a priority for citizens to be
heard. All matters will be referred to the City Manager for response, recommendation or
report to Council, as he may deem appropriate.
RENAMING OF STONEWALL JACKSON MIDDLE SCHOOL: David "Jacko"
Lawhorn, 1710 Clinton Avenue, S. E., appeared before the Council regarding the
renaming of Stonewall Jackson Middle School and gun violence in Roanoke City.
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TERMINATION OF EMPLOYMENT: Robert Gravely, 3360 Hershberger Road,
N. W., appeared before the Council regarding the termination of his employment with
the City of Roanoke.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately. He called attention to two additional public hearing requests from the City
Manager; and removal of C -2 due to Council Member Dykstra having a personal conflict
of interest in connection with the matter.
MINUTES OF THE REGULAR MEETING OF COUNCIL: Minutes of the regular
meeting of City Council held on Monday, June 18, 2018; and Monday, July 2, 2018; and
Organizational meeting of City Council held on Monday, July 2, 2018, was before the
body.
(See Minutes on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the reading of the minutes be dispensed with and
approved as recorded. The motion was seconded by Council Member Dykstra and
adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
DISPOSITION OF APPROXIMATELY 12.10 ACRES OF CITY -OWNED
PROPERTY, BEING THREE PARCELS LOCATED AT 2839, 2903, AND 0 PETERS
CREEK ROAD, N. W.: A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss the disposition of approximately 12.10 acres of
City -owned property, being three parcels located at 2839, 2903, and 0 Peters Creek
Road, N. W., where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711(A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
436
Vice -Mayor Cobb moved that Council concur in the request as abovementioned.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
RESIGNATION OF RACHEL WHEATON AS A MEMBER OF THE ROANOKE
PUBLIC LIBRARY BOARD: A communication from the City Clerk advising of the
resignation of Rachel Wheaton as a member of the Roanoke Public Library Board,
effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Dykstra and adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
CERTIFIED COPY OF RESOLUTION RA #2018 -812: A communication from
Peggy Bishop, Secretary, Roanoke Valley Resource Authority, transmitting a certified
copy of Resolution RA #2018 -812 adopting a schedule of rates, fees and charges for
the use of the Authority's system, effective July 1, 2018; and Roanoke Valley Resource
Authority Waste Disposal Fees and Charges as of July 1, 2018, was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the communication be received and filed. The
motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea. -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
437
OATHS OF OFFICE - ROANOKE CITY SCHOOL BOARD - BUILDING AND FIRE
CODE BOARD OF APPEALS -YOUTH SERVICES CITIZEN BOARD - ROANOKE ARTS
COMMISSION: Reports of qualification of the following individuals were before the
Council:
Mark K. Cathey, Laura D. Rottenborn and Richard M. Willis, Jr., as
Trustees of the Roanoke City School Board for three -year terms of office,
each, commencing July 1, 2018 and ending June 30, 2021;
Patrick Williams as an Engineer representative of the Building and Fire
Code Board of Appeals for a three -year term of office ending June 30,
2021;
The Reverend Timothy Harvey as a Citizen at Large member of the Youth
Services Citizen Board for a three -year term of office ending June 30,
2021; and
Janet Carty and Greg Webster as members of the Roanoke Arts
Commission for three -year terms of office, each, ending June 30, 2021.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the reports of qualification be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
ESTABLISHMENT OF A WIRELESS TELECOMMUNICATIONS FACILITY IN
PRESTON PARK: A written communication from the City Manager requesting a public
hearing be scheduled to be held on Monday, August 20, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to lease approximately 0.062 - acreas of City -
owned property for the establishment of a wireless telecommunications facility in
Preston Park, 3137 Preston Avenue, N. W.
(See communication on file in the City Clerk's Office.)
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Vice -Mayor Cobb moved that Council concur in the request as abovementioned.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
ESTABLISHMENT OF A WIRELESS TELECOMMUNICATIONS FACILITY IN
FALLON PARK: A written communication from the City Manager requesting a public
hearing be scheduled to be held on Monday, August 20, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to lease approximately 0.064 - acreas of City -
owned property for the establishment of a wireless telecommunications facility in Fallon
Park, 502 19th Street, S. E.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that Council concur in the request as abovementioned.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
DISCUSSION AND CONSIDERATION OF THE ACQUISITION OF REAL
PROPERTY FOR PUBLIC PURPOSES: A communication from the City Manager
requesting that Council convene in a Closed Meeting for discussion and consideration
of the acquisition of real property for public purposes, pursuant to Section 2.2-
3711(A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra advised of a personal conflict of interest and read the
following statement into record:
439
"STATEMENT OF CONFLICT OF INTEREST
I, Michelle L. Dykstra, state that I have a personal interest in agenda Item C -3 of
the 2:00 p.m. Session of City Council on July 16, 2018, regarding a communication from
the City Manager requesting that Council convene in a Closed Meeting to discuss or
consider the acquisition of interests in real property by the City for public purposes,
whether in fee simple, in leasehold, or in other interest, because my employer, Boys &
Girls Clubs of Southwest Virginia, Inc., has an interest in a lease transaction with
Restoration Housing, or its assigns, and members of Restoration Housing hold interests
in the entity which holds interest in the real property in which the City may consider
acquiring an interest. Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must
refrain from participation in this matter. I ask that the City Clerk accept this statement
and ask that it be made a part of the minutes of this meeting.
Witness the following signature made this 16th day of July 2018.
S /Michelle L. Dykstra
Michelle L. Dykstra, Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that Council concur in the request as abovementioned.
The motion was seconded by Council Member Garland and adopted by the following
vote:
AYES: Council Members Cobb, Garland, Osborne and Mayor Lea -4.
NAYS: None -0.
(Council Members Bestpitch and Price were absent; and Council Member Dykstra
abstained from voting.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
NEW DAY CENTER IN THE SOUTHEAST AREA OF THE CITY:
Captain Monica Seiler, Salvation Army, updated Council on the recent projects
of the Salvation Army and a new Day Center, which opened on Friday, July 20 from
3:00 p.m. to 6:00 p.m.
(See copy of presentation on file in the City Clerk's Office.)
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She noted that recently the Salvation Army went through a strategic plan process
and as a result merged all programs into a poverty reduction model of care that was
proactive, preventative, focused on empowerment and strived to end the cycle of
poverty for teaching skills of personal responsibility.
Captain Seiler announced that a new Day Center would open soon to serve as a
drop in center for 18 -24 year olds aging out of foster care, at risk, homeless or in traffic.
The center would be located in southeast Roanoke and featured a lazy lounge
recreational suite, think tank, quiet library zone, a small conference and counseling
room, laundry facilities, cafe, locker room and an art space in an effort to inspire young
people who may be vulnerable to become successful.
Mayor Lea expressed appreciation for the hard work of the Salvation Army and
thanked Captain Seiler for her compassion for the people of Roanoke and that the City
was better off by far because of the vision of the Salvation Army to help people in need.
Following accolades by several Council Members, Captain Seiler advised that
information with regard to the program and Day Center was promoted by the Salvation
Army website, hotline, street outreach, tours with foster care agencies, community town
hall meetings with service providers and young people and a youth action board in
which a representative would provide feedback to the Continuum of Care to ensure the
youth voice was being heard.
There being no additional comments by the Council Members, Mayor Lea
advised that the update would be received and filed.
REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER:
BRIEFINGS:
Financial Policy Overview
The City Manager advised that in 2017 the City retained Davenport & Company,
LLC, as its financial advisors to embark on a multi - phased process to ensure that the
City was enhancing its financial strength in a variety of areas and the second stage was
to review the City's financial policies. He introduced David Rose, Senior Vice - President
and Co -Head of Public Finance, Davenport & Company, LLC, to provide overview of a
proposed Financial Policy for the City.
(See copy of the Financial Policy Overview on file in the City Clerk's Office.)
441
Mr. Rose advised that the City's policies were strong, but given the rating
agencies focus over the last two years, there were ways to further enhance the policies
and remain in good stead. He noted that Davenport & Company, LLC, previously
recommended taking three distinct policies and rolling them together into a stabilization
reserve.
He explained the current Unassigned General Fund Reserve Policy and
recommended that in order to make the City's policy consistent with regional peers and
the expectations of the national rating agencies, the minimum threshold should be
raised from 10 percent to 12 percent of General Fund expenditures. He pointed out that
the City could achieve the new minimum through the provision of funding from a
budgeted reserve contribution and residual revenue in excess of the budget.
Mr. Rose further explained the Risk Management Reserve, Economic Downturn
Reserve and Economic and Community Development Reserve policies and
recommended that it was best to combine them in one policy called a stabilization
reserve, which would have a targeted three percent of the General Fund expenditures.
In conclusion, Mr. Rose stated that in about five years from now, between the
one reserve, the unassigned, and the stabilization reserve collectively, the City would be
at 15 percent of the General Fund expenditures and in a very good position for a down
turn to allow for ample funds for things such as economic development or any other
purpose. He noted that the next steps included finalizing the policy changes within the
next 30 to 45 days.
Council Member Garland commented on the difficulty to accrue the $3 million per
year and inquired about cessation of the Moody's rating; whereupon, Mr. Rose indicated
that the City technically had a Moody's rating due to outstanding debt; however, as of
late, the City had not proactively interacted with Moody's agency and recommended
that the City reengage with the agency.
Council Member Garland inquired as to how the City could achieve AAA rating
status and the impact of that rating; whereupon, Mr. Rose remarked that ultimately the
City would have a little more cost - effectiveness in borrowing funds and it looked good in
terms of economic development and the health of a city; and he pointed out that it was
aspirational because very few cities in Virginia have AAA ratings.
The City Manager commented that the primary objective was to ensure the
current rating with no downward movement and for example, the Governor has looked
at moving $550 million in surplus revenue to retain their AAA rating, demonstrating it
was a costly undertaking to maintain that level.
442
In response to an inquiry from Council Member Dykstra as to estimates or
models to show the actual cost savings on that bond, if the City had a AAA rating, Mr.
Rose replied that depending on the environment and because rates were much more
compressed, the difference between a AA and AAA might be 5 - 10 basis points of a
percent.
Council Member Dykstra asked if any additional revenue generated by the Solid
Waste Fee could be a viable option to increase the reserve; whereupon, the City
Manager advised that the Solid Waste Fee was collected to pay for solid waste services
which in turn frees up funds for other services and some aspect of those funds go into
the appropriation for the reserves.
Mayor Lea inquired whether the City's partnership with the School Division
influenced the financials.
The City Manager indicated that the school division was a part of the City's
overall budget rating and to make it less challenging there was a formula for funding in
place which would be shared with the rating agencies to remind them of volatility.
In terms of strategy, Vice -Mayor Cobb asked if any additional policy changes
were anticipated in achieving the aspirational goal; whereupon, Mr. Rose advised that
once the policies were in place, they would be reviewed every three years.
Vice -Mayor Cobb further commented that as a City it would be meaningful to
communicate the process as a way of strengthening the health of the City and the more
citizens know about the value of the policies not only in terms of the rating, but also in
terms of sustainability, would be really beneficial.
There being no further comments /inquiries by the Council Members, Mayor Lea
expressed appreciation to Mr. Rose for an informative presentation; and advised that
the briefing would be received and file.
GRTC Comprehensive Operational Analysis
Elisabeth Rood, Senior Transportation Planner, KFH Group, gave a report of the
Comprehensive Operational Analysis (COA) draft recommendations, highlighting the
following areas:
• Introduction
o Primary Goals of the COA
• Valley Metro Fixed Route — Overview
• Draft COA Recommendations
o Route Changes
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• Proposed Route Adjustments and Changes Using Existing
Resources — Short Term
• New Routes — Short Term — Using Existing Resources
• New Routes — Short Term — Require Additional Investment
• Schedule Analysis and Recommendations
• Passenger Facilities
• Marketing and Advertising
• Service Planning
• Next Steps
(See copy of presentation on file in the City Clerk's Office.)
Following comments by the Council about the City's transit system, Kevin Price,
General Manager, Valley Metro, thanked City Council for supporting the Greater
Roanoke Transit Company in this endeavor, and he wanted the Council to know that the
transit system is changing in the positive direction and this was the time that we are
able to mold these recommendations into something responsive to the passengers. He
concluded by asking for the continued support of City Council regarding the
recommendation as set forth above.
There being no additional questions and /or comments by the Council Members,
Mayor Lea thanked Ms. Rood for a great analysis and report and stated the
presentation would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
ACCEPTANCE OF THE VIRGINIA HOMELESS SOLUTIONS GRANT AWARD:
The City Manager submitted a written communication recommending acceptance of the
Virginia Homeless Solutions Grant Award from the Department of Housing and
Community Development to support Continuum of Care strategies and homeless
service and prevention programs.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dykstra offered the following resolution:
( #41183 - 071618) A RESOLUTION authorizing the acceptance of the Virginia
Homeless Solutions Program Grant ( "Grant ") to the City of Roanoke ( "City ") by the
Virginia Department of Housing and Community Development ( "VDHCD ") in the amount
of $93,984.00; authorizing the City of Roanoke to be the fiscal agent for distribution of
the grant proceeds; and authorizing the City Manager to execute any documentation
required to accept the Grant on behalf of the City, including Memorandums of
Understanding with certain provider agencies.
(For full text of resolution, see Resolution Book No. 79, page 734.)
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Council Member Dykstra moved the adoption of Resolution No. 41183 - 071618.
The motion was seconded by Council Member Garland and adopted by the following
vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
Council Member Dykstra offered the following budget ordinance:
( #41184 - 071618) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Department of Community Development for the Virginia
Homeless Solutions Program, amending and reordaining certain sections of the 2018 -
2019 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 735.)
Council Member Dykstra moved the adoption of Budget Ordinance No.
41184 - 071618. The motion was seconded by Vice -Mayor Cobb and adopted by the
following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
ACCEPTANCE OF THE FY 2017 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM FUNDS: The City Manager submitted a written
communication recommending acceptance of the FY 2017 Edward Byrne Memorial
Justice Assistance Grant Program funds from the United States Department of Justice
for use by the Roanoke Police Academy and Roanoke Sheriff's Office.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Dykstra offered the following resolution:
( #41185 - 071618) A RESOLUTION authorizing the acceptance of a grant from
the FY 2017 Edward Byrne Memorial Justice Assistance Grant Program made to the
City of Roanoke by the United States Department of Justice; and authorizing execution
of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 736.)
Council Member Dykstra moved the adoption of Resolution No. 41185 - 071618.
The motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
Council Member Dykstra offered the following budget ordinance:
( #41186- 071618) AN ORDINANCE to appropriate funding from the Federal
government, Department of Justice, for the Byrne Memorial Justice Assistance Grant
(JAG) Program, amending and reordaining certain sections of the 2018 - 2019 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 737.)
Council Member Dykstra moved the adoption of Budget Ordinance No. 41186-
071618. The motion was seconded by Vice -Mayor Cobb and adopted by the following
vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
DE- APPROPRIATION OF 2018 BOND ANTICIPATION NOTE FUNDS: The City
Manager submitted a written communication recommending de- appropriation of 2018
Bond Anticipation Note funds in connection with Fire -EMS Airpacks.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Dykstra offered the following budget ordinance:
( #41187 - 071618) AN ORDINANCE to de- appropriate funding from the 2018
Bond Anticipation Note Issuance for the Fire & EMS Airpacks project, amending and
reordaining certain sections of the 2018 - 2019 Capital Projects Fund Appropriations
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 738.)
Council Member Dykstra moved the adoption of Budget Ordinance No.
41187- 071618. The motion was seconded by Council Member Garland and adopted by
the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
EXECUTION OF AN ASSISTANCE AGREEMENT: The City Manager submitted
a written communication recommending execution of an assistance agreement between
the City of Roanoke and the Town of Vinton for the loan of a solid waste vehicle in
emergency situations.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following ordinance:
( #41188 - 071618) AN ORDINANCE authorizing the City Manager to enter into a
joint intergovernmental agreement with the Town of Vinton, Virginia ( "Vinton ") pursuant
to the provisions of Section 15.2 -1300, Code of Virginia (1950) as amended, for the
purpose of allowing Vinton to rent certain City -owned solid waste collection vehicles on
an emergency basis in the event Vinton's solid waste management vehicles are
unavailable for use by Vinton; upon certain terms and conditions, and dispensing with
the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 738.)
FATAVA
Council Member Garland moved the adoption of Ordinance No. 41188 - 071618.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
COMMENTS OF THE CITY MANAGER.
The City Manager offered the following comments:
Plan Roanoke
This week, the city will launch "Plan Roanoke," the process to develop its next
Comprehensive Plan. On Thursday, July 19, staff will be in Market Square from
10:30 a.m. to 11:00 a.m., to begin the process of gathering input from citizens.
• "Plan Roanoke" is an initiative to develop a new comprehensive plan — City
Plan 2040 — over the next 18 months, and will include several phases.
• Open House Meetings will be held in August at City library branches to invite
citizens to tell us what Roanoke should look like in 20 years.
• A website has been created where citizens can learn more and sign up to
receive notifications: www.planroanoke.org. A digital survey is also posted on
the site for public input.
Fair Housing Seminar
• The City's Fair Housing Board and the Department of Professional and
Occupational Regulation will host a Fair Housing Seminar in Jefferson
Center's Fitzpatrick Hall, 541 Luck Avenue on July 19 from 10:00 a.m. to 1:00
p.m.
• The public is encouraged to attend. To register, visit the Brown Paper Ticket
website at www.brownpapertickets.com and search for Roanoke Fair
Housing.
• More information is available through the city's HUD Community Resources
Office at 853 -5681, or you can send an email to fairhousing(a-)_roanokeva.gov.
National Night Out
• Tuesday, August 7, 2018
• Neighborhood events will heighten crime and drug prevention awareness;
generate support for local anti -crime programs; and strengthen neighborhood
spirit.
• Public safety agencies, neighborhood organizations, neighborhood crime
watch groups, and local officials will participate in the events.
• Some events have been posted on the city's website, but there's still time to
register at www.roanokeva.gov /nno, or contact Bob Clement, Neighborhood
Services Coordinator, at 853 -5210.
Iii
CITY ATTORNEY:
EXECUTION OF A NONEXCLUSIVE REVOCABLE LICENSE AGREEMENT:
The City Attorney submitted a written report recommending execution of a Nonexclusive
Revocable License Agreement with Shentel Communications, LLC, that will allow
telecommunications facilities on various City school properties.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following ordinance:
( #41189- 071618) AN ORDINANCE authorizing the City Manager to execute on
behalf of the City a Temporary Nonexclusive Revocable License Agreement with
Shentel Communications, LLC ( Shentel) that allows Shentel to use various City school
properties to install and operate a telecommunication system or facilities to provide
telecommunications services from the City's public right -of -way to Roanoke City Public
Schools; authorizing the City Manager to implement, administer, and enforce such
Temporary Nonexclusive Revocable License Agreement; and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 739.)
Vice -Mayor Cobb moved the adoption of Ordinance No. 41189 - 071618. The
motion was seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
FA
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL.
Street Pub Roanoke 2018 by Deschutes Brewery was held on Saturday, July 14,
2018 in Elmwood Park. Vice -Mayor Cobb and Council Member Osborne served
as volunteers.
Roanoke Police Department Lip Sync Challenge was a success.
Food Truck Rally Benefit for the Roanoke Refugee Partnership was on Thursday,
July 12, 2018.
Professional football team returns to Roanoke at the Berglund Center in spring
2019.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 4:17 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451; and thereafter to be reconvened
at 7:00 p.m., in the City Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the City Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P. Lea,
Sr., presiding.
PRESENT: Council Members Joseph L. Cobb, Michelle L. Dykstra, John A.
Garland, Djuna L. Osborne and Mayor Sherman P. Lea, Sr. -5.
ABSENT: Council Members William D. Bestpitch and Anita J. Price -2.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Mayor declared the existence of a quorum.
The Invocation was delivered by The Reverend David A. Jones, Pastor, Williams
Memorial Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
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CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, with the exception of discussion and consideration of the acquisition of
real property for public purposes, Council Member Dykstra moved that each Member of
City Council certify to the best of his or her knowledge that: (1) only public business
matters lawfully exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were identified in any
motion by which any Closed Meeting was convened were heard, discussed or
considered by City Council. The motion was seconded by Vice -Mayor Cobb and
adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, with regard to discussion and consideration of the acquisition of real
property for public purposes, Vice -Mayor Cobb moved that each Member of City
Council certify to the best of his or her knowledge that: (1) only public business matters
lawfully exempted from open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business matters as were identified in any
motion by which any Closed Meeting was convened were heard, discussed or
considered by City Council. The motion was seconded by Council Member Garland
and adopted by the following vote:
AYES: Council Members Cobb, Garland, Osborne and Mayor Lea -4.
NAYS: None -0.
(Council Members Bestpitch and Price were absent; and Council Member Dykstra
abstained from voting.)
PUBLIC HEARINGS:
AMENDMENT OF CERTAIN PROFFERED CONDITIONS IN CONNECTION
WITH PROPERTIES LOCATED AT 2541, 2545, 2549, 2607, 2613, AND 2619 BELLE
AVENUE, N. E: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, July 16,
2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
MCE Owner Occupied, LLP (formerly J &K HTTC, LLP), to amend the conditions
proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619
Belle Avenue, N. E., bearing Official Tax Map Nos. 3410302, 3410303, 3410304,
451
3410305, 3410306, and 3410307, respectively, previously rezoned with conditions
through the adoption of Ordinance 34182 - 030199 on March 1, 1999, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, June 26, 2018, and Tuesday, July 3, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Amended Application No. 1 is
consistent with the City's Comprehensive Plan, Hollins/Wildwood Area Plan, and Zoning
Ordinance as the subject property, as conditioned, will be developed and used in a
manner appropriate to the surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following ordinance:
( #41190 - 071618) AN ORDINANCE to amend conditions presently binding upon
property located at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N. E.,
conditionally zoned IN, Institutional District; and dispensing with the second reading of
this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 740.)
Vice -Mayor Cobb moved the adoption of Ordinance No. 41190 - 071618. The
motion was seconded by Council Member Dykstra.
Maryellen F. Goodlatte, Attorney, representing the petitioner, appeared before
the Council in support of the request.
The Mayor inquired if there were persons present who wished to speak on the
matter; whereupon, Chris Craft, President, Wildwood Civic League, appeared before the
Council in support of the request.
There being no further speakers, Mayor Lea declared the public hearing closed.
Following a comment from Vice -Mayor Cobb, Ordinance No. 41190 - 071618 was
adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
Em
AUTHORIZATION OF FY2019 GENERAL OBLIGATION PUBLIC
IMPROVEMENT BONDS AND FY2019 BOND ANTICIPATION NOTE: Pursuant to
instructions by the Council, the City Clerk having advertised a public hearing for
Monday, July 16, 2018 at 7:00 p.m., or as soon thereafter as the matter may be heard,
on the request of the proposal of the City of Roanoke for authorization of FY2019
General Obligation Public Improvement Bonds and FY2019 Bond Anticipation Note and
appropriation of funds for capital projects, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, July 2, 2018 and Monday, July 9, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending authorization of the
issuance of bonds /BAN up to $42,765,000.00 for the projects in the aggregate amount
of $41,100,000.00, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41191 - 071618) A RESOLUTION authorizing the issuance and sale of not to
exceed forty -two million seven hundred sixty -five thousand dollars ($42,765,000.00)
aggregate principal amount of General Obligations of the city of Roanoke, Virginia, in
the form of General Obligation Public Improvement Bonds of the City, for the purpose of
providing funds to pay the costs of the acquisition, construction, reconstruction,
improvement, extension, enlargement and equipping of various public improvement
projects of and for the city (including related design and architectural and engineering
services); fixing the form, denomination and certain other details of such bonds; and
otherwise providing with respect to the issuance, sale and delivery of such bonds; and
authorizing and providing for the issuance and sale of a like principal amount of general
obligation public improvement bond anticipation notes in anticipation of the issuance
and sale of such bonds.
(For full text of resolution, see Resolution Book No. 79, page 742.)
Vice -Mayor Cobb moved the adoption of Ordinance No. 41191 - 071618. The
motion was seconded by Council Member Dykstra.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41191- 071618 was adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
Council Member Dykstra offered the following budget ordinance:
( #41192 - 071618) AN ORDINANCE to appropriate funding to be provided by the
issuance of general obligation Bonds to the Stormwater Improvements, Civic Center
Upgrades, Fire /EMS Station 7, E911 Facility, RCIT Improvements, Fleet Capital
Purchases, Revenue System, Radio Conversion, Public Works Service Center, Capital
Building Maintenance, City -wide Curb, Gutter & Sidewalk, South Roanoke E- Branch
and Gainsboro Library Renovations, Parks & Recreation Master Plan, Roanoke River
Bridge the Gap, Streetscape Improvements, Fallon Park Expansion, and Maintenance
upgrades projects, amending and reordaining certain sections of the 2018 - 2019
Stormwater Utility, Civic Facilities, Capital Projects, and School Capital Projects Funds,
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 758.)
Council Member Dykstra moved the adoption of Budget Ordinance No. 41192-
071618. The motion was seconded by Council Member Garland and adopted by the
following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne and Mayor Lea -5.
NAYS: None -0.
(Council Members Bestpitch and Price were absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ADVANCED NOTIFICATIONS: Chris Craft, President, Wildwood Civic League,
appeared before the Council and expressed concern about the lack of advanced
notifications regarding ceremonial and public events held in the Wildwood
neighborhood; and a lack of response from City departments regarding removal of
overgrown trees in the 1500 block of East Gate Avenue.
FAUFAI
In conclusion, Mr. Craft extended an invitation to the Council and City
Administration to meet with him and walk through the neighborhood in order to discuss
matters of mutual interest and concern involving drugs and crime in the Wildwood
community.
At 7:22 p.m., Mayor Lea declared the meeting in recess until Tuesday, July 31,
2018 at 9:00 a.m., in the Community Room, Williamson Road Library, 3831 Williamson
Road, N. W., for a Council Strategic Planning Retreat
The Recessed Meeting of Roanoke City Council was called to order on Tuesday,
July 31, 2018 at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., with Mayor Lea presiding.
PRESENT: Council Members Joseph L. Cobb, Michelle L. Dykstra (arrived late),
John A. Garland, Djuna L. Osborne (arrived late), Anita J. Price, William D. Bestpitch
and Mayor Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Cecelia F. McCoy, Deputy City Clerk.
Mayor Lea remarked that the recessed meeting was to come together to define
the City's priorities as a group and to have an open and candid dialogue.
The City Manager gave a brief overview of the objectives:
• Clear understanding of the demographic, social, economic and governance
context within which we work
• Review of current Council vision, objectives and strategies
• Recognition of roles in policy making, policy execution and accountability
• Clear understanding of Council priorities including any refinements, additions
or deletions regarding strategic approaches
• Clear understanding of how priorities and strategies will be executed and how
performances will be measured
• Recognition of next steps
(See documents on file in the City Clerk's Office.)
Em
During the overview, Council Member Dykstra (9:14 a.m.) and Council Member
Osborne (9:16 a.m.) entered the meeting.
The City Manager reviewed the following items for comments:
o Current approach of the City's Vision /Mission Statement. Consensus
was the Statement was appropriate as currently written.
o Current Strategic Areas of Importance - leadership development,
communication and engagement were also identified.
o Organization's Response to the current Vision and Strategic Areas of
Importance. This review included the organization's value statements,
the organization's framework and the five strategies currently deployed
by the organization
(For full text, see copies of documents on file in the City Clerk's Office.)
There was discussion regarding each of the Strategic Areas of
Importance, including the current strategies and performance measures used for
each. As part of the discussion, the following was noted:
o Education:
Council satisfied with the current approach in general, including an emphasis
on preparing children to enter and succeed in school and helping them
receive a quality education and increase graduation rate. Increasingly, there
is a need to (with our partners) dedicate more or our focus, time and money
on what happens after graduation — how do we get more students to attain
post -high school education (degrees, certifications, etc.). Also felt there
should continue to be an emphasis on talent recruitment into the area
(especially in light of the number of college students in proximity) but also that
there should be an increasing emphasis on developing further those currently
in Roanoke through workforce development, training, etc. — in an effort to
expand labor pool from within and through attraction.
o Safety:
Council satisfied with the current approach in general with the understanding
that safety entails much more than police and fire services. It is also about
providing safe homes and businesses in safe neighborhoods with require
addressing poverty, creating opportunities, code enforcement, empowering
EA we
neighborhood leaders, etc. Benchmarking of public safety services may be
appropriate to help determine "right- sizing" of operations and budget but
recognition that the primary measure should be are we getting the
results /outcomes we are seeking — for example accredited departments, ISO
ratings, reductions in Part 1 Crimes, etc. Increasing awareness of the role
public health (opioids for example) is playing in safety for our residents and
neighborhoods.
o Human Services:
Council satisfied with the current approach with perhaps an increasing
emphasis on addressing homelessness issues — perhaps through some
additional direct action oriented around employment opportunities (for
example a program where homeless individuals are employed by the City or
through a program the City sponsors). Recognize that the emphasis is (and
should remain) on children and families.
o Infrastructure:
Council satisfied with the current approach in general with a continued
emphasis on providing quality infrastructure in an environmentally responsible
manner. Interest in expanding services and facilities, especially in the areas
of drainage, sidewalks and perhaps alleys. Recognition that the community
should be engaged in the CIP project development phase sooner than current
practice. Interest in enhancing the vehicle replacement schedule but
recognition that often constrained by available funds. Some interest in
expanding consideration of energy conservation and alternative energy
generation. Interest in enhancing transit services — first through
implementation of the recommendations of the recent operations assessment
and the relocation of the Campbell Transfer Facility then through expanded
hours and routes as funds permit.
o Good Government:
Council satisfied with the current approach in general with an increased
emphasis on community engagement and communication — maintain the
current approach of multiple channels but perhaps more strategic use of
some (such as direct mailers) along with increased opportunities for the
Council to engage directly face to face with residents and businesses.
Establish regular (quarterly or twice - annual) "town -hall' meetings of the
457
Council based around a specific topic. Increased opportunities for Council to
formally recognize the contributions of excellent work performed by City
employees. Adopt a strategic plan with refined and more meaningful
performance measures /outcomes and report on progress on a frequent basis.
o Livability:
Council satisfied with the current approach in general, with perhaps an
increased emphasis on more direct engagement with residents about priority
investments — sidewalks, parks, alleys, etc. This is probably achieved best
through updates of the neighborhood plans. Continue to emphasize Village
Centers and the role they play in the livability of neighborhoods, the
opportunities to "age in place" their contribution to walkability, etc.
o Economy:
Council satisfied with current approach in general which is maintain emphasis
(with our partners) on economic "game- changers" such as our efforts in bio-
health, tourism, and entrepreneurialism while working to improve
opportunities for small businesses currently located in the community.
Perhaps an increased emphasis on assisting small businesses establish and
grow especially minority -owned businesses, may be desirable. Recognition
that much of the area's economic success is linked directly to the quality of
the education opportunities that exist within the community. There is an on-
going need to understand where the gaps between labor force skills needed
and skills possessed and how the gaps can be closed. Interest in
understanding more about high -risk financing (angel investors, micro - loans,
etc.) to aid in start-ups and /or acceleration and what the proper (if any) role
might be for local government. Council was also asked to identify what they
perceived as the community's greatest strengths, weaknesses, opportunities
and threats. A list was generated that consisted of a set of priority strength,
weaknesses, opportunities and threats. These priorities were used to
evaluate the prior discussions to ensure gaps did not exist and will also be
used in the formulation of the strategic plan.
The priority strengths, weaknesses, opportunities, and threats noted were:
Strengths:
caring and knowledgeable staff and arts
culture and other tourism
•
- Weaknesses:
Economic segregation and poverty
Outdated revenue structure
Discrepancies in neighborhood assets and resource equity
- Opportunities:
Youth leadership and programming
Regionalism
Engaged community
- Threats:
Poverty
Following review of the abovementioned items, the City Manager stated that the
next steps would include preparation of notes to be forwarded to the Council in August,
a draft strategic plan for individual review with Council Members, presentation to the
community with planned receipt of a final draft at the October Council Budget Planning
Retreat.
There being no additional comments by the Council, Mayor Lea adjourned the
recessed meeting at 3:51 p.m.
APPROVED
ATTEST:
Cecelia F. McCoy
Deputy City Clerk
Cqr.—, " �'
Sherman P. Lea, Sr.
Mayor
ROANOKE CITY COUNCIL - REGULAR SESSION
August 6, 2018
9:00 a.m.
The Council of the City of Roanoke met in joint session with the Roanoke City
School Board on Monday, August 6, 2018, at 9:00 a.m., at Fallon Park Elementary
School, 502 19th Street, S. E, City of Roanoke, Virginia, with Mayor Sherman P. Lea, Sr.,
presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15,
Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No. 41181 - 070218 adopted by the Council on
Monday, July 2, 2018.
PRESENT: Council Members Michelle L. Dykstra (arrived late), John A. Garland,
Djuna L. Osborne, Joseph L. Cobb, William D. Bestpitch, and Mayor Sherman P. Lea,
Sr. -6.
ABSENT: Council Member Anita J. Price -1.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Mayor declared the existence of a quorum.
SCHOOL BOARD TRUSTEES PRESENT: William B. Hopkins, Jr., Elizabeth C. S.
Jamison, Laura D. Rottenborn, Richard M. Willis, Jr., and Chairman Annette M. Lewis -5.
SCHOOL BOARD TRUSTEES ABSENT: Mark K. Cathey and Lutheria H. Smith -2.
Representing the City of Roanoke: Sherman M. Stovall, Assistant City Manager
for Operations; and R. Brian Townsend, Assistant City Manager for Community
Development.
Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Superintendent of
Roanoke City Public Schools; Timothy R. Spencer, Senior City Attorney and Legal
Counsel of Roanoke City Schools; and Cindy H. Poulton, Clerk of the Roanoke City
School Board.
SCHOOLS: Mayor Lea welcomed everyone to the first joint meeting of City
Council and the Roanoke City School Board in the fiscal year; and he thanked School
Board Trustee Jamison on renaming of Stonewall Jackson Middle School. Chairman
Lewis welcomed everyone to the meeting and announced that all Roanoke City Public
Schools were fully accredited.
Rita D. Bishop, Superintendent, expressed excitement about the construction and
changes to Fallon Park Elementary School and introduced Martha Chester, Architect,
Hughes Associates, to present an update on the construction of the new school.
Fallon Park Elementary School Proiect Overview:
Ms. Chester advised that after the ground breaking in late February, the project
took off nicely and was on schedule despite the rainy weather and upon completion, the
school would have 26 classrooms, 4 resource rooms, 4 special education classrooms, a
library and many associate spaces.
Council Member Bestpitch inquired about special consideration of handicapped
students and ADA accessibility; whereupon, Dr. Bishop emphasized close attention to
ADA accessibility and the School would contain an elevator for handicapped students.
At this point, Council Member Dykstra entered the meeting. (9:15 a.m.)
Trauma - Informed Discipline:
Dr. Bishop explained that trauma in the lives of children effected the way children
behaved in school; therefore, the school division were training all staff under a trauma -
informed discipline to equip staff with the tools to tune in and care for students
experiencing trauma. She introduced Tasha Steele, Director of Guidance, who was
currently working on training staff.
Council Member Dykstra commented that trauma in students was not necessarily
one major event, but an everyday life occurrence that causes stress; and it is important
to empower everyone in the community to help.
Council Member Bestpitch inquired about the community partnerships with regard
to trauma - informed care; whereupon, Dr. Bishop advised that the School Division has
collaborated with Carilion on matters of mental health, mindfulness and stress relief for
teachers and students.
Ms. Steele added that the schools also works with Blue Ridge Behavioral
Healthcare and Total Action for Progress.
Vice -Mayor Cobb asked about primary trauma issues for students; whereupon,
Ms. Steele advised that poverty, homelessness, broken homes and domestic violence
were at the top of the list and that the Adverse Childhood Experiences (ACE) website had
great information with regard to trauma related issues in children.
Security Enhancements Update:
Dr. Bishop introduced Deputy Police Chief Eric Charles, and commented that
school security enhancements were underway. She noted that Kenneth S. Trump,
President, National School Safety and Security Services would return to Roanoke on
November 6 to meet with school officials to review security measures.
Mayor Lea inquired on the status of the four new School Resource Officers;
whereupon, Dr. Bishop stated that the new officers were currently in training prior to
entering the schools.
City access to School Athletic Facilities:
Mayor Lea thanked Dr. Bishop for her efforts on allowing access to school facilities
for the community.
Dr. Bishop expressed appreciation to the Roanoke Parks and Recreation
Department and all future concerns forwarded to Dan Lyons, Deputy Superintendent for
Operations.
Training and duties of School Resource Officers:
Council Member Bestpitch expressed concern with statements about rookie
officers placed in schools without proper training. He stressed that the statements were
false and procedures were definitely in place regarding appropriate training for School
Resource Officers. Dr. Bishop agreed to forward copies of the School Resource Officer
training manual to the City Clerk for distribution to the City Council, upon request.
Deputy Police Chief Chester Smith commented that most School Resource
Officers were on the job an average of 12 years prior to entering the school system.
In response to an inquiry from Council Member Dykstra on recruitment of School
Resource Officers, Deputy Charles advised the School Division approached some
officers because of their good rapport with children, while others have submitted transfers
for placement in the schools.
Job skills training initiatives and workforce development:
Vice -Mayor Cobb advised that although the school division ROTEC Program was
strong, a gap remained in workforce development training and readiness. He asked what
strategies were in place in addition to the CCAP Program at Virginia Western Community
College. Dr. Bishop replied that young adults be hired as apprentices because many
children do not receive good, meaningful summer employment. She noted that Virginia
Western Community College also had a great workforce development program in place
and Magic City Ford had a great apprenticeship program as well.
462
Leadership development curriculum partnering with the City:
Vice -Mayor Cobb questioned if all City schools has had a leadership program
similar to Highland Park Elementary School where 12 students, per year, received training
on how to be leaders; whereupon, Dr. Bishop remarked that school leadership programs
survey needed to be conducted, but programs probably were not as extensive as needed;
and added perhaps students interested in government could partner with City Council to
learn more about local government.
Dr. Bishop thanked Trustee Hopkins on the success of the "Books and Breakfast"
Program at Hurt Park Elementary School in which families could enjoy complimentary
breakfast, story time, and the opportunity to choose books to take home. Trustee Hopkins
replied that the credit belonged to the Turn the Page ministry who organized and hosted
each event and provided the books.
In terms of the graduation rate, Council Member Bestpitch asked for confirmation;
whereupon, Dr. Bishop replied that the rate sustained from last year.
Chairman Lewis thanked the Council for their support and opined that Roanoke
was the best urban school district in the country.
There being no further business, Chairman Lewis declared the School Board
meeting adjourned at 10:24 a.m.
There being no further business, Mayor Lea declared the Council meeting in
recess at 10:24 a.m., and thereafter to be held in the Council Chamber, immediately
following a Legislative Committee meeting.
At 12:00 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Lea presiding and all Members of the Council in attendance, with the exception of Council
Members Bestpitch, Dykstra and Price. He called attention to the following items for
action:
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council, pursuant
to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
B � u
Vice -Mayor Cobb moved that Council concur in the request of the Mayor to
convene in Closed Meeting as abovementioned. The motion was seconded by Council
Member Osborne and adopted by the following vote:
AYES: Council Members Garland, Osborne, Cobb and Mayor Lea -4.
NAYS: None -0.
(Council Members Bestpitch and Dykstra were not present when vote was recorded.)
(Council Member Price was absent.)
2018 CITIZEN OF THE YEAR AWARD: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss the 2018 Citizen
of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that Council concur in the request of the Mayor to
convene in Closed Meeting as abovementioned. The motion was seconded by Council
Member Garland and adopted by the following vote:
AYES: Council Members Garland, Osborne, Cobb and Mayor Lea -4.
NAYS: None -0.
(Council Members Bestpitch and Dykstra were not present when vote was recorded.)
(Council Member Price was absent.)
PERSONNEL MATTER, BEING THE ANNUAL PERFORMANCES OF THE
COUNCIL- APPOINTED OFFICERS: A communication from Council Member Dykstra,
Chair, City Council Personnel Committee, requesting that Council convene in a Closed
Meeting to discuss a personnel matter, being the annual performances of the Council -
Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(See communication on file in the City Clerk's Office.)
RM
Council Member Osborne moved that Council concur in the request of Council
Member Dykstra to convene in Closed Meeting as abovementioned. The motion was
seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Garland, Osborne, Cobb and Mayor Lea -4.
NAYS: None -0.
(Council Members Bestpitch and Dykstra were not present when vote was recorded.)
(Council Member Price was absent.)
At this point, Council Members Bestpitch and Dykstra entered the meeting
(12:04 p.m.).
DISPOSITION OF AN APPROXIMATELY ONE ACRE PORTION OF CITY -
OWNED PROPERTY LOCATED AT 2424 BRAMBLETON AVENUE, S. W.: A
communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of an approximately one acre portion of City -owned
property located at 2424 Brambleton Avenue, S. W., where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the public body,
pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
Council Member Garland moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovementioned. The motion was seconded
by Council Member Osborne and adopted by the following vote:
Lea -6. AYES: Council Members Dykstra, Garland, Osborne, Bestpitch, Cobb and Mayor
NAYS: None -0.
(Council Member Price was absent.)
DISPOSITION OF APPROXIMATELY 12.10 ACRES PORTION OF CITY -
OWNED PROPERTY, BEING THREE PARCELS LOCATED AT 2839, 2903, AND 0
PETERS CREEK ROAD, N. W.: A communication from the City Manager requesting that
Council convene in a Closed Meeting to discuss the disposition of approximately 12.10
acres portion of City -owned property, being three parcels located at 2839, 2903, and 0
Peters Creek Road, N. W., where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711 (A)(3), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovementioned. The motion was seconded
by Council Member Bestpitch and adopted by the following vote:
Lea -6.
AYES: Council Members Dykstra, Garland, Osborne, Bestpitch, Cobb and Mayor
NAYS: None -0.
(Council Member Price was absent.)
DISCUSSION AND CONSIDERATION OF THE ACQUISITION OF REAL
PROPERTY FOR PUBLIC PURPOSES: A communication from the City Manager
requesting that Council convene in a Closed Meeting for discussion and consideration of
the acquisition of real property for public purposes, pursuant to Section 2.2 -3711 (A)(3),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Garland moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovementioned. The motion was seconded
by Council Member Bestpitch.
Mayor Lea called attention to Council Member Dykstra having noted for the record
a personal conflict of interest at the July 16, 2018 Council meeting.
There being no comments by the Council Members, the request of the City
Manager to convene in the abovementioned Closed Meeting was adopted by the
following vote:
AYES: Council Members Garland, Osborne, Bestpitch, Cobb and Mayor Lea -5.
NAYS: None -0.
(Council Member Price was absent.) (Council Member Dykstra abstained from voting.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS: NONE.
At 12:07 p.m., Mayor Lea declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451; and thereafter to be
reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor
Lea presiding.
PRESENT: Council Members Michelle L. Dykstra, John A. Garland, Djuna L.
Osborne, Anita J. Price, William D. Bestpitch, Joseph L. Cobb and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Myles P. Hixon, Associate Pastor,
St. John Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
FIRST CERTIFICATION OF CLOSED MEETING: With respect to the Closed
Meeting just concluded, primarily a discussion and consideration of the acquisition of real
property for public purposes, Council Member Bestpitch moved that each Member of City
Council certify to the best of his or her knowledge that: (1) only public business matters
lawfully exempted from open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business matters as were identified in any motion
by which any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Vice -Mayor Cobb and adopted by the following
vote:
AYES: Council Members Garland, Osborne, Bestpitch, Cobb and Mayor Lea -5.
NAYS: None -0.
(Council Member Price abstained due to being absent during the Closed Meeting.)
(Council Member Dykstra abstained due to personal conflict of interest.)
SECOND CERTIFICATION OF CLOSED MEETING: With respect to the Closed
Meeting just concluded, Council Member Dykstra moved that each Member of City
Council certify to the best of his or her knowledge that: (1) only public business matters
lawfully exempted from open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business matters as were identified in any motion
by which any Closed Meeting was convened were heard, discussed or considered by City
Council, with the exception of discussion and consideration of the acquisition of real
property for public purposes. The motion was seconded by Vice -Mayor Cobb and
adopted by the following vote:
Lea -6.
AYES: Council Members Dykstra, Garland, Osborne, Bestpitch, Cobb and Mayor
NAYS: None -0.
(Council Member Price abstained due to being absent during the Closed Meeting.)
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ISSUES WITH SERVICE PROVIDED BY COX COMMUNICATIONS
SOLUTIONS: Steve Mabry, 3524 Windsor Oaks Circle, S. W., appeared before the
Council concerning issues with service provided by Cox Communications Solutions.
SEEKING SUPPORT TO BAN THE USE OF PLASTIC BAGS: Essence Lynch,
3306 Kershaw Road, N. W., appeared before the Council seeking support to ban the use
of plastic bags.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and would be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the
item would be removed from the Consent Agenda and considered separately. He called
attention to the removal of Consent Agenda Item C -4 to be considered separately due to
a conflict of interest by Council Member Garland.
LOCAL OFFICE ON AGING, INC., FOR TAX EXEMPTION OF REAL PROPERTY
LOCATED AT 4932 FRONTAGE ROAD, N. W.: A communication from the City Manager
requesting that Council schedule a public hearing to be held on Monday, August 20, 2018,
at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and
time as the City Manager may determine, to consider a request of the Local Office on
Aging, Inc., for tax exemption of real property located at 4932 Frontage Road, N. W. , was
before the body.
(See communication on file in the City Clerk's Office.)
5A•i
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
GRANTING A 15 FOOT -WIDE AND 5 FOOT -WIDE PUBLIC WATERLINE
EASEMENTS AND A 10 FOOT -WIDE TEMPORARY CONSTRUCTION EASEMENT AT
0 VAN WINKLE ROAD, S. W., TO THE WESTERN VIRGINIA WATER AUTHORITY: A
communication from the City Manager requesting that Council schedule a public hearing
to be held on Monday, August 20, 2018, at 7:00 p.m., or as soon thereafter as the matter
may be heard, or such later date and time as the City Manager may determine, to consider
granting a 15 foot -wide and 5 foot -wide public waterline easements and a 10 foot -wide
temporary construction easement at 0 Van Winkle Road, S. W., to the Western Virginia
Water Authority, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
LEASING OF APPROXIMATELY 5,709 SQUARE FEET OF SPACE, INCLUDING
THE MEZZANINE AREA, IN THE FIRST FLOOR OF THE CHURCH AVENUE PARKING
GARAGE LOCATED AT 101 CHURCH AVENUE, S. W., TO THE UNITED STATES
POSTAL SERVICE: A communication from the City Manager requesting that Council
schedule a public hearing to be held on Monday, August 20, 2018, at 7:00 p.m., or as
soon thereafter as the matter may be heard, or such later date and time as the City
Manager may determine, for the leasing of approximately 5,709 square feet of space,
including the mezzanine area, in the first floor of the Church Avenue Parking Garage
located at 101 Church Avenue, S. W., to the United States Postal Service forthe operation
of a Downtown Branch Post Office, was before the body.
(See communication on file in the City Clerk's Office.)
E mm
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
CONVEYANCE OF RESIDUE PARCELS TO THE CITY OF ROANOKE
REDEVELOPMENT AND HOUSING AUTHORITY (RRHA) AND H. R. FOUNDATION,
INC., (HR FOUNDATION): A communication from the City Manager requesting that
Council schedule a public hearing to be held on Monday, August 20, 2018, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, or such later date and time as the City
Manager may determine, to authorize conveyance of residue parcels to the City of
Roanoke Redevelopment and Housing Authority (RRHA) and H. R. Foundation, Inc., (HR
Foundation), was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
ANNUAL REPORT OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE
CITY OF ROANOKE: Annual report of the Economic Development Authority of the City
of Roanoke for Fiscal Year ending June 30, 2018, was before the Council.
(See copy of Annual Report on file in the City Clerk's Office.)
Council Member Bestpitch moved that the Annual Report be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
I ,
ANNUAL REPORT OF THE WESTERN VIRGINIA WATER AUTHORITY, BOARD
OF DIRECTORS: Annual report of the Western Virginia Water Authority, Board of
Directors, for Fiscal Year ending June 30, 2018, was before the Council.
(See copy of Annual Report on file in the City Clerk's Office.)
Council Member Bestpitch moved that the Annual Report be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE - ROANOKE PENSION PLAN BOARD -FAIR HOUSING
BOARD: Reports of qualification of Carolyn H. Glover as a City Retiree representative of
the City of Roanoke Pension Plan, Board of Trustees, for a term of office ending June 30,
2020; and Nicole J. Calhoun as a member of the Fair Housing Board to fill the unexpired
term of office of Dennis Light for a term of office ending March 31, 2021, were before the
body.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
EXPANSION OF THE WILLIAMSON ROAD AREA SERVICE DISTRICT: A
communication from the City Manager requesting that Council schedule a public hearing
to be held on Monday, September 17, 2018, at 7 :00 p.m., or as soon thereafter as the
matter may be heard, or such later date and time as the City Manager may determine, to
consider the expansion of the Williamson Road Area Service District, was before the
body.
(See communication on file in the City Clerk's Office.)
Council Member Garland advised of a personal conflict of interest and read the
following statement into record:
471
"STATEMENT OF CONFLICT OF INTEREST
I, John A. Garland, state that I have a personal interest in Agenda Section 4,
Consent Agenda, Item C -4 of the 2: 00 p.m. Session of City Council on August 6, 2018,
regarding a communication from the City Manager requesting that Council schedule a
public hearing to be held on Monday, September 17, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the City Manager
may determine, to consider the expansion of the Williamson Road Area Service District,
because I have been engaged by Fort Knox 5411 Williamson Road LLC, the owner of the
properties affected by this proposal, to provide engineering services for these properties.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask that it
be made a part of the minutes of this meeting
Witness the following signature made this 6th day of August 2018.
S /John A. Garland
John A. Garland, Member of Council"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Vice -Mayor Cobb and
adopted by the following vote:
Lea -6.
AYES: Council Members Dykstra, Osborne, Price, Bestpitch, Cobb and Mayor
NAYS: None -0.
(Council Member Garland abstained from voting.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF ACTING CITY
MANAGER:
CITY MANAGER:
BRIEFINGS:
472
Fire Station No. 7 Update
The City Manager advised that the briefing was to provide information with regard
to the options available for the restoration or the building of a new Fire Station No. 7. He
introduced the team which consisted of Brenda Landes, Vice - President, SFCS Architects;
Luke Sims, Architect, SFCS Architects; Mark Showmaker, Director of Public Facilities,
KZF Design; David Ross, Director of Design, KZF Design; and Tom Austin, Professional
Engineer, Mattern & Craig, who highlighted the following information:
(See copy of presentation on file in the City Clerk's Office.)
Ms. Landes advised that two viable options were studied to preserve the existing
station and provide a functional fire station as well as to replace the existing station. Mr.
Showmaker pointed out that Concept A would consist of a full demolition of existing
station, aligning the apparatus bays with Memorial Avenue, living spaces to be placed in
a south two -story wing, maintain architectural style of demolished station to reinforce the
character of historic district. He further noted that Concept C would maintain an original
portion of the existing station, apparatus bays angled, with rear access off Our Street,
living spaces incorporated in a two -story addition and renovated existing station, and
architectural design would be similar to the existing station.
Mr. Austin reviewed the challenges surrounding both concepts such as limited or
obstructed parking lot access during the staging of apparatus vehicles, differences in
elevation and grade, chance of flooding into the apparatus bay and opportunities for
drainage. He pointed out construction costs were slightly higher for renovation and
expansion, mainly due to selective demolition around and within the existing building, i.e.,
removal of hazardous materials, lead and mold, and additional fees for various services.
He explained that both projects were not within budget.
In closing, Mr. Austin advised if the Council was to move forward today, bid
documents could be available January of 2019, with construction to begin around the end
of March 2019.
Mayor Lea recognized the following citizens to speak on the matter:
Drew Abel, representing the Roanoke Firefighters Association,
spoke in opposition of the renovation and expansion of the existing Fire
Station No. 7. He noted that the welfare of the current firefighters and the
services provided to the citizens must be considered first and construction
of a new facility would increase employee safety and improve service
delivery.
Mark Ferguson, 356 Walnut Avenue, S. W., Unit D, spoke in support
of the renovation and expansion of Fire Station No. 7, noting that he started
an online petition to save the historic Fire Station No. 7 that had garnered
more than 5,000 signatures.
Ariel Clark, 1010 3rd Street, S. W., read a written statement on behalf
of her father, Mark Clark, Owner, Southwest Restoration, who could not be
present at the meeting. The letter advised that as a Virginia building
contractor specializing in historic preservation, he felt that the durability of a
historic building constructed with quality materials and craftsmanship
should not be questioned. He noted that planning updates to the existing
Fire Station No. 7 was an instance to honor the past while building for the
future.
William Perdue, 2255 Westover Avenue, S. W., spoke in support of
the preservation of the existing fire station and pointed out that safety and
history were the main issues and the building could be safe for the
firefighters, the community and preserve the historical character of that
building.
Allison Blanton, 1701 Arlington Road, S. W., on behalf the Roanoke
Valley Preservation Foundation, spoke in favor of the renovation and
expansion, noted that the City of Roanoke benefited greatly in the last 20
years from historic preservation, more than one hundred buildings
renovated have been tracked and represented over $250 million in private
investment, and that the City needed to take a leadership position and
preserve the existing Fire Station No. 7.
Barbara Duerk, 2607 Rosalind Avenue, S. W., representing South
Roanoke Neighborhood Association, spoke in favor of the renovation and
expansion and advised that the past must be preserved to establish a
future.
Michael Kennedy, 2019 Windsor Avenue, S. W., spoke in favor of
the renovation and expansion of Fire Station No. 7.
Mike Pulice, 1715 Bluemont Avenue, S. W., spoke in favor of the
renovation and expansion of the existing fire station and advised that the
building was a key contributing factor in the Grandin Road Commercial
Historic District international register of historic places in 2002 and
preservation was often challenging, but rewards included a more attractive
and interesting City and better quality of life.
474
Discussion:
Council Member Garland thanked the architects for the presentation and
commented that it was extremely important to collect as much information to be respectful
to all sides in the matter. He questioned the importance of knowing whether the existing
building contained mold and asbestos; whereupon, Mr. Austin replied that it was
important; however, the manner in which it would be removed would vary based on the
renovation or removal of the existing building.
With regard to an inquiry by Council Member Osborne about response times and
if a study had been conducted; whereupon, it was stated no detailed analysis had been
conducted. However, circulation distance had been reviewed; and it was difficult to
quantify the level changes from standpoint of traversing steps and ramps in terms of
making turns in emergencies and day -to -day operations.
Council Member Garland reiterated his support of the option to save the historic
fire station.
Following additional comments from Council Member Dykstra and Vice -Mayor
Cobb, Council Member Bestpitch inquired as to the onset of the original discussion to
replace Fire Station No 7. The Assistant City Manager of Operations advised that based
on conversations two or three years ago, the intent was to begin funding the project; but
because of the economy, other priorities preceded the project.
Based on the sentiments of the Council Members, Mayor Lea advised that the
majority of Council still desired to move forward with building a new Fire Station No. 7. In
closing, he thanked the architects and engineers for an informative presentation.
Revision to Financial Policies Update
The City Manager advised the briefing was to follow up on the information provided
at the July 16 Council Meeting with regard to the revision of the City's financial policies.
Amelia Merchant, Director of Finance, highlighted the following information:
Funding of Revised Reserve Policies
• Unassigned Fund Balance
o Current Balance: $29,757,294.00
0 10.7% of FY 2017expenditures
• Fully fund at 12% level by FY 2021
• Average annual required contribution: $1.4 million
• Estimated required contribution of $7.1 million from FY 2019 to FY 2023
• Stabilization Reserve
• Current Balance: $0
475
Fully fund at 3% level by FY 2023
Average annual required contribution: $1.9 million
Estimated required contribution of $9.5 million from FY 2019 to FY 2023
Funding Sources
• FY 2019 Budgeted sources: $1,841,578.00
• $1, 125,000.00 annually for reserve funding
• $405,620.00 excess revenue held for reserves
• $310,958.00 excess debt service savings from BAN issuance
• Additional Sources
• Economic and Community Development Reserve cash - $1,084,384.00 (as
of 5/31/2018)
• Risk Fund cash reserve - $10,987,596.00 (as of 6/30/2017)
• Interest earnings from Capital Projects fund
• Sale of future surplus general government real property
• Residual year end revenue in excess of expenditures
• Approximately $5.1 million to be identified over 5 years from listed Additional
Sources
Ms. Merchant explained the policy revisions and noted that with the close of fiscal
2018 the target for the unassigned fund balance would move from 10.7 percent to 10.8
percent, a minimum increase of 0.1 percent as it had been the City's practice for the last
several years to show some movement for the bond rating agencies in increasing the
unassigned fund balance.
The Director of Finance concluded that the model was very conservative, and
thought best to update the model to keep the budget practices in sync. She added the
Council would receive progress reports regarding both models.
The City Manager reminded the Council, as mentioned during the briefing by
Davenport at a previous Council meeting; the effort is predominantly to secure the City's
position relative to credit ratings, to maintain the current rating, which affected the cost of
borrowing money.
Following additional comments by the Council, Ms. Merchant advised the matter
would be on City Council's August 20 agenda for action.
Mayor Lea thanked Ms. Merchant for the informative presentation. He advised the
briefing as being received and filed.
476
ITEMS RECOMMENDED FOR ACTION:
ADDITIONAL FUNDS FOR THE WESTERN VIRGINIA WORKFORCE
DEVELOPMENT BOARD PROGRAM YEAR 2017 WORKFORCE INNOVATION AND
OPPORTUNITY ACT (WIOA) FUNDS FOR AWARD PERIOD JULY 1, 2017 TO
JUNE 30, 2019: The City Manager submitted a written communication recommending
additional funds for the Western Virginia Workforce Development Board Program Year
2017 Workforce Innovation and Opportunity Act (WIOA) funds for award period July 1,
2017 to June 30, 2019.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41193 - 080618) A RESOLUTION acknowledging and recognizing the PY2017
Workforce Innovation and Opportunity Act ( "WIOX) funding from the Virginia Community
College System in the amount of $15,418.00 for WIOA activities, for the award period of
July 1, 2017, through June 30, 2019, the foregoing funding to be administered by the
Western Virginia Workforce Development Board.
(For full text of resolution, see Resolution Book No. 79, page 761.)
Council Member Price moved the adoption of Resolution No. 41193 - 080618. The
motion was seconded by Council Member Dykstra.
Mayor Lea expressed concern about cosmetology not appearing on the Workforce
Development Board "In Demand Occupations List "; however, barber schools were on the
list.
The City Manager explained that Black Diamond School of Beauty made a request
to the Board to have cosmetology included on the list; but the Board denied the request.
He added Black Diamond explored several options; none were successful.
Following additional comments by Mayor Lea, Resolution No. 41193 - 080618 was
adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
Em
WESTERN VIRGINIA WORKFORCE DEVELOPMENT BOARD DISLOCATED
WORKER WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA): The City
Manager submitted a written communication recommending Western Virginia Workforce
Development Board Dislocated Worker Workforce Innovation and Opportunity Act
(WIOA) funds for award period April 1, 2018 to September 30, 2018.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dykstra offered the following resolution:
( #41194 - 080618) A RESOLUTION acknowledging and recognizing the Workforce
Innovation and Opportunity Act ( "WIOA ") funding from the Virginia Community College
System in the amount of $25,000.00 for WIOA Local Workforce Development Area Brand
Transition activities, for the award period of April 1, 2018, through September 30, 2018,
the foregoing funding to be administered by the Western Virginia Workforce Development
Board.
(For full text of resolution, see Resolution Book No. 79, page 762.)
Council Member Dykstra moved the adoption of Resolution No. 41194 - 080618.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
ACCEPTANCE OF A CASH DONATION FROM LAMAR OUTDOOR
ADVERTISING: The City Manager submitted a written communication recommending
acceptance of a cash donation from Lamar Outdoor Advertising for landscaping at the
Interstate -581 Interchange and Orange Avenue, N. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41195 - 080618) A RESOLUTION accepting a donation of funds from Lamar
Outdoor Advertising to the City as part of the Beautify Roanoke Interchanges Through
Enhancement (BRITE) Program to assist with the maintenance of the landscaping at the
1 -581 Interchange with Orange Avenue; authorizing the City Manager to execute any
necessary documents, provide any additional information, and to take any necessary
actions in order to obtain, accept, receive, implement, use, and administer such donation;
and expressing the City's appreciation for such donation.
(For full text of resolution, see Resolution Book No. 79, page 763.)
•
Council Member Price moved the adoption of Resolution No. 41195 - 080618. The
motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
Council Member Dykstra offered the following budget ordinance:
( #41196- 080618) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation Funds to the VDOT Comprehensive Roadside project,
amending and reordaining certain sections of the 2018 - 2019 Capital Projects Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 764.)
Council Member Dykstra moved the adoption of Budget Ordinance No. 41196-
080618. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
FRANKLIN ROAD CURB, GUTTER AND SIDEWALK PROJECT: The City
Manager submitted a written communication recommending acceptance of additional
funding from the Virginia Department of Transportation for the Franklin Road Curb, Gutter
and Sidewalk Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Dykstra offered the following resolution:
( #41197 - 080618) A RESOLUTION accepting the additional Virginia Department
of Transportation's ( "VDOT ") award of funds to the City in the total amount of $208,567.00
for the Franklin Road Improvements project; authorizing the City Manager to execute a
revised Appendix A to a VDOT Standard Project Administration Agreement for Federal -
aid Projects; and authorizing the City Manager to take certain other actions in connection
with the above matters and project.
(For full text of resolution, see Resolution Book No. 79, page 765.)
Council Member Dykstra moved the adoption of Resolution No. 41197 - 080618.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
Council Member Dykstra offered the following budget ordinance:
( #41198 - 080618) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation Funds to the Franklin Road Pedestrian Improvements
project, amending and reordaining certain sections of the 2018 - 2019 Capital Projects
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 766.)
Council Member Dykstra moved the adoption of Budget Ordinance No. 41198-
080618. The motion was seconded by Council Member Bestpitch and adopted by the
following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
MEDICAID EXPANSION: The City Manager submitted a written communication
recommending acceptance and appropriation of funding from the Commonwealth of
Virginia in connection with Medicaid expansion.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41199 - 080618) A RESOLUTION authorizing acceptance of the funding from the
FY2019 - 2020 Medicaid Expansion from the Commonwealth of Virginia to the City of
Roanoke ( "City ") through the Virginia Department of Social Services ( "VDSS ");
establishing six new positions in the Department of Social Services; and authorizing
execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 766.)
Council Member Price moved the adoption of Resolution No. 41199- 080618. The
motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
Council Member Dykstra offered the following budget ordinance:
( #41200 - 080618) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for Medicaid expansion as set forth by the Virginia General
Assembly, amending and reordaining certain sections of the 2018 - 2019 General Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 767.)
Council Member Dykstra moved the adoption of Budget Ordinance No. 41200-
080618. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
CITY'S SMART SCALE APPLICATIONS: The City Manager submitted a written
communication recommending adoption of a resolution in support of the City's SMART
SCALE applications.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41201- 080618) A RESOLUTION supporting four applications and authorizing
the City Manager to submit such applications to the Virginia Department of Transportation
(VDOT) for funds from the SMART SCALE Program for certain projects; and authorizing
the City Manager to take certain actions in connection with such projects.
(For full text of resolution, see Resolution Book No. 79, page 768.)
Council Member Bestpitch moved the adoption of Resolution No. 41201- 080618.
The motion was seconded by Council Member Dykstra.
2 U
"006
Council Member Garland requested a briefing on the four applications. The City
Manager responded briefings could be individual meetings with Council Members or
through his weekly updates. Council Member Garland remarked that there be future
briefings, with additional details.
There being no additional comments, Resolution No. 41201- 080618 was adopted
by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
ADDITIONAL COMMONWEALTH ATTORNEY POSITION: The City Manager
submitted a written communication recommending authorization of an additional
Commonwealth Attorney position.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #41202 - 080618) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia Compensation Board for a Commonwealth's Attorney Office
staff position, amending and reordaining certain sections of the 2018 - 2019 General Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 769.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41202-
080618. The motion was seconded by Council Member Dykstra.
Following comments about appropriate funding from the Compensation Board for
a Commonwealth's Attorney Office staff position, Budget Ordinance No. 41202 - 080618
was adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
•
AMENDMENTS TO TWO CONTRACTS FOR THE TRANSPORTATION
STRUCTURES INSPECTION PROGRAM (2014 - 2018) YEAR FIVE OF FIVE: The City
Manager submitted a written communication recommending issuance and execution of
amendments to two contracts for the Transportation Structures Inspection Program
(2014 - 2018) Year Five of Five.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41203 - 080618) A RESOLUTION authorizing the City Manager's issuance and
execution of additional Amendments to the City's Contract with AECOM Technical
Services, Inc., for additional professional services for the fifth year of the City's
Transportation Structures Inspection Program (2014- 2018); and authorizing the City
Manager to take such actions and execute such documents as may be necessary to
provide for the implementation, administration, and enforcement of such Amendments to
the above mentioned Contract, as well as the Contract itself.
(For full text of resolution, see Resolution Book No. 79, page 770.)
Council Member Price moved the adoption of Resolution No. 41203 - 080618. The
motion was seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following resolution:
( #41204 - 080618) A RESOLUTION authorizing the City Manager's issuance and
execution of additional Amendments to the City's Contract with Mattern & Craig, Inc., for
additional professional services for the fifth year of the City's Transportation Structures
Inspection Program (2014 - 2018); and authorizing the City Manager to take such actions
and execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of such Amendments to the above mentioned Contract,
as well as the Contract itself.
(For full text of resolution, see Resolution Book No. 79, page 771.)
Council Member Bestpitch moved the adoption of Resolution No. 41204 - 080618.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF THE CITY MANAGER.
The City Manager offered the following comments:
Plan Roanoke
• "Plan Roanoke," the process to develop the city's next Comprehensive Plan —
is underway with Open House meetings starting on August 14.
• These meetings will be held at city library branches to invite citizens to tell us
what Roanoke should look like in 20 years.
• A list of Open House dates, locations, and times can be found at
www.planroanoke.org.
• On this website, citizens can also sign up to receive notifications and take a
digital survey to share their ideas about the future of Roanoke.
Bicycle /Pedestrian Survey
• As part of the "Plan Roanoke" process, the city is asking residents to take a
survey that will help us develop a Bicyclist and Pedestrian Safety Assessment.
• The survey seeks your input for how we can make walking and bicycling in
Roanoke more comfortable.
• If you walk, run, or ride a bicycle in Roanoke — even if it's recreationally — we
want your feedback!
• The survey can be found at on the Plan Roanoke website, scroll to the bottom.
Or you can go directly to the survey at www.planroanoke.org /bike -and-
pedestrian- safety.
Budweiser Summer Series
• The first performance of this year's Concert series in Elmwood Park will take
place on August 17 with "the B -52s Live."
• Tickets can be purchased online at brown papertickets.com, or by phone at 1-
800- 838 -3006 (option 1).
• Two more performances follow in September:
o Sept. 7 — Gary Allan
o Sept. 22 — Young the Giant
• More information is available on the Downtown Roanoke Inc. website at
www.downtownroanoke.org.
Parks and Recreation News
• City of Roanoke and Roanoke Valley Veterans' Council seeking volunteers,
donations for tree planting for Veterans' Day on November 9, 2018
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL.
100TH ANNIVERSARY OF WORLD WAR I: Follow -up to City Manager's
comments regarding volunteers, donations for tree planting, in honor of Veterans' Day,
Council Member Bestpitch advised the City of Roanoke is collaborating with the Roanoke
Valley Veterans' Council to support the planting of trees around the City on Friday,
November 9 at 10:00 a.m., in commemoration of the 100th Anniversary of World War I.
Veterans' Council is seeking individual and corporate donations to obtain trees for the
event as well as volunteers to aid in the planting. Monetary donations accepted until
October 1, 2018. Questions about the volunteer registration process or making
donations, contact Council Member Bestpitch at bill.bestpitch @roanokeva.gov or
540 - 761 -6566.
VIRGINIA HUMANITIES INITIATIVE: Vice -Mayor Cobb shared information about
an advisory group meeting regarding the Virginia Humanities initiative on Truth, Racial
Healing and Transformation. He noted that Virginia Humanities received funding from
the W. K. Kellogg Foundation to support implementation of a two -year project called
"Changing the Narrative ", that aims to broaden and reframe narratives of Virginia's past
by engaging local communities and youth in addressing the present -day challenges of
racism and bias.
Council Member Garland called attention to an editorial regarding "The Story
Behind Virginia's 23 Missing Markers ", primarily referencing the civil rights lawyer, Oliver
Hill, who grew up in Roanoke; and that a marker to mark Mr. Hill's boyhood home at 401
Gilmer Avenue, N. W., had not been erected. The City Manager announced former Mayor
C. Nelson Harris raised approximately $2,075.00 for the marker.
•
Following comments by the Mayor and Members of Council regarding an
enormous amount of time used to attend City functions on a regular basis, the City
Attorney was instructed to review recommendations for increase in salaries for the Mayor
and City Council; and compensation for in -town mileage when representing the City at
events.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
BOARD OF TRUSTEES, CITY OF ROANOKE PENSION PLAN: The Mayor
called attention to the expiration of a four -year term of office of Cassandra D. Altice
(Roanoke Valley Detention Center), an employee of a participating employer other than
the City, as a member of the Board of Trustees, City of Roanoke Pension Plan, ended
June 30, 2018; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Alan Hullette,
Superintendent, Roanoke Valley Juvenile Detention Commission.
There being no further nominations, Mr. Hullette was appointed to replace
Cassandra D. Altice as a member of the Board of Trustees, City of Roanoke Pension
Plan, for a term of office of four years, retroactive to July 1, 2018, and ending June 30,
2022, pursuant to Ordinance No. 41154- 060418, by the following vote:
FOR MR. HULLETTE: Council Members Dykstra, Garland, Osborne, Price,
Bestpitch, Cobb and Mayor Lea -7.
MILL MOUNTAIN ADVISORY BOARD: The Mayor called attention to the
expiration of the three -year terms of office of LaTron Brown (Zoo representative) and
J. Matthew Bullington as members of the Mill Mountain Advisory Board ended June 30,
2018; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of LaTron Brown and
J. Matthew Bullington.
There being no further nominations, Messrs. Brown and Bullington were
reappointed as members of the Mill Mountain Advisory Board for terms of three years,
each, ending June 30, 2021, by the following vote:
FOR MESSRS. BROWN AND BULLINGTON: Council Members Dykstra,
Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea -7.
� t •
NEW RIVER VALLEY COMMERCE PARK PARTICIPATION COMMITTEE: The
Mayor called attention to the expiration of a four -year term of office R. Brian Townsend
as a City representative of the New River Valley Commerce Park Participation Committee
ended June 30, 2018; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of R. Brian Townsend.
There being no further nominations, Mr. Townsend was reappointed as a City
representative of the New River Valley Commerce Park Participation Committee for a
term of office of four years ending June 30, 2022, by the following vote:
FOR MR. TOWNSEND: Council Members Dykstra, Garland, Osborne, Price,
Bestpitch, Cobb and Mayor Lea -7.
ROANOKE ARTS COMMISSION: The Mayor called attention to a vacancy on the
Roanoke Arts Commission created by the resignation of Joseph L. Cobb for a term of
office ending June 30, 2020; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Ariel Lev.
There being no further nominations, Ms. Lev was appointed as a member of the
Roanoke Arts Commission to fill the unexpired term of Joseph L. Cobb ending June 30,
2020, by the following vote:
FOR MS. LEV: Council Members Dykstra, Garland, Osborne, Price, Bestpitch,
Cobb and Mayor Lea -7.
ROANOKE CIVIC CENTER COMMISSION: The Mayor called attention to the
upcoming expiration of the three -year terms of office of Judy Jackson, Woody Deans and
Stephen Willis as members of the Roanoke Civic Center Commission ending September
30, 2018. Inasmuch as Ms. Jackson has served three consecutive terms office, she is
not eligible for reappointment, whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of Michael Dame,
Woody Deans and Stephen Willis.
There being no further nominations, Messrs. Deans and Willis were reappointed
and Mr. Dame was appointed to replace Judy Jackson as members of the Roanoke Civic
Center Commission for terms of three years, each, ending September 30, 2021, by the
following vote:
FOR MESSRS. DAME, DEANS AND WILLIS: Council Members Dykstra, Garland,
Osborne, Price, Bestpitch, Cobb and Mayor Lea -7.
•
ROANOKE PUBLIC LIBRARY BOARD: The Mayor called attention to a vacancy
on the Roanoke Library Board created by the resignation of Rachel H. Wheaton for a term
of office ending June 30, 2020; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Cassy Ammen.
There being no further nominations, Ms. Ammen was appointed as a member of
the Roanoke Public Library Board to fill the unexpired term of Rachel H. Wheaton ending
June 30, 2020, by the following vote:
FOR MS. AMMEN: Council Members Dykstra, Garland, Osborne, Price,
Bestpitch, Cobb and Mayor Lea -7.
CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY BOARD
OF COMMISSIONERS: The Mayor called attention to the upcoming expiration of the
four -year terms of office of R. Gail Burruss and Timothy A Whitten as members of the City
of Roanoke Redevelopment and Housing Authority Board of Commissioners ending
August 31, 2018; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of R. Gail Burruss and
Timothy A. Whitten.
There being no further nominations, Ms. Burruss and Mr. Whitten were
reappointed as members of the City of Roanoke Redevelopment and Housing Authority
Board of Commissioners for terms of four years, each, ending August 31, 2022, by the
following vote:
FOR MS. BURRUSS AND MR. WHITTEN: Council Members Dykstra, Garland,
Osborne, Price, Bestpitch, Cobb and Mayor Lea -7.
ROANOKE VALLEY - ALLEGHANY REGIONAL COMMISSION: The Mayor called
attention to the expiration of the three -year term of office of Braxton G. Edward Naff as a
Citizen Representative of the Roanoke Valley - Alleghany Regional Commission ended
June 30, 2018; whereupon, Mayor Lea opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Peter Volosin.
There being no further nominations, Mr. Volosin was appointed to replace Braxton
G. Edward Naff as a Citizen Representative of the Roanoke Valley - Alleghany Regional
Commission for a term of office ending June 30, 2021, by the following vote:
FOR MR. VOLOSIN: Council Members Dykstra, Garland, Osborne, Price,
Bestpitch, Cobb and Mayor Lea -7.
At 5:45 p.m., Mayor Lea declared the meeting in recess until Wednesday,
August 8, 2018 at 11:30 a.m., at the Roanoke County Administration Building, 5204
Bernard Drive, S. W., for a joint meeting of City Council and the Roanoke County Board
of Supervisors to discuss matters of mutual interest and concern.
The Joint Meeting of Roanoke City Council and Roanoke County Board of
Supervisors was called to order on Wednesday, August 8, 2018 at 11:30 a.m., in the
Fourth Floor Training Room, Roanoke County Administration Center, 5204 Bernard Drive,
S. W., with Chairman Martha B. Hooker and Mayor Sherman P. Lea, Sr. presiding.
ROANOKE CITY COUNCIL PRESENT: Council Members Michelle L. Dykstra,
John A. Garland, Djuna L. Osborne (arrived late), Anita J. Price (arrived late), William D.
Bestpitch, Joseph L. Cobb, Michelle L. Dykstra and Mayor Sherman P. Lea, Sr. -7.
ROANOKE CITY COUNCIL ABSENT: None -0.
The Mayor declared the existence of a quorum.
ROANOKE COUNTY BOARD OF SUPERVISORS PRESENT: George G. Assaid,
Joseph P. McNamara, Phil C. North, P. Jason Peters and Martha B. Hooker -5.
ROANOKE COUNTY BOARD OF SUPERVISORS ABSENT: None -0.
The Chair declared the existence of a quorum.
ROANOKE CITY OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager;
Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
ROANOKE COUNTY OFFICERS PRESENT: Thomas C. Gates, County
Manager; Ruth Ellen Kuhnel, County Attorney; and Deborah C. Jacks, Chief Deputy Clerk
to the Board.
The Chair inquired if there were requests to postpone, add to or change the order
of agenda items; whereupon, the County Administrator requested that Item H.2. — Closed
Meeting for Roanoke County Board be removed inasmuch as the Closed Meeting was
not necessary.
t
Greater Roanoke Transit Company (GRTC)/Valley Metro
Kevin Price, General Manager of the Greater Roanoke Transit Company, shared
a vision for the Roanoke Valley, highlighting the following items:
• Background
• Transit Services
• Budget
• Future Vision
• Comprehensive Operational Analysis
(See copy of presentation on file in the City Clerk's Office.)
During the remarks by the General Manager, Council Member Price entered the
meeting (12:05 p.m.).
Following extensive dialogue regarding expansion of existing service area and
funding support from the County, Council Member Bestpitch offered to meet with the Chair
and any Members of the Board of Supervisors to continue discussion of the
abovementioned matter.
Shared planning initiatives
Philip Thompson, Roanoke County Acting Director of Planning; and Christopher
Chittum, Roanoke City Planning Director, gave a presentation highlighting the Oak Grove
Center Planning Study and Future Strategic Planning Initiatives.
(See copy of presentation on file in the City Clerk's Office.)
Virginia Tech Carilion Research Institute (VTCRO/Virainia Tech Carillon School of
Medicine (VTSOM) at the VTC Health Science and Medicine Campus
Dr. Michael Frielander, gave an overview of "Something is happening in SW
Virginia" at the Virginia Tech Carilion Research Institute /Virginia Tech Carilion School of
Medicine at the Virginia Tech Carilion Health Science and Medicine Campus.
(See copy of presentation on file in the City Clerk's Office.)
There being no additional remarks from Council Members and Board Members
regarding the three abovementioned briefings, Mayor Lea expressed appreciation to all
in attendance, stating that it is a great day for the Valley to have dialogue and encouraged
everyone to continue looking forward. Chairman Hooker expressed appreciation and
thanked everyone for sharing in the discussion.
EWS
There being no further business to come before the Council, Mayor Lea declared
the recessed meeting adjourned at 1:02 p.m.
There being no further business to come before the Board, Chairman Hooker
declared the meeting in recess at 1:02 p.m., forthe Board to convene in a Closed Meeting.
WNC r
ATTEST:
Stephanie M. Moon Reynolds, MMC
City Clerk
Sherman P. Lea, Sr.
Mayor
F'J "0 1
ROANOKE CITY COUNCIL - REGULAR SESSION
August 20, 2018
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday, August 20,
2018, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P.
Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke
(1979), as amended, and pursuant to Resolution No. 41181 - 070218 adopted by the
Council on Monday, July 2, 2018.
PRESENT: Council Members John A. Garland, Djuna L. Osborne (arrived late),
Anita J. Price (arrived late), William D. Bestpitch, Joseph L. Cobb, Michelle L. Dykstra
and Mayor Sherman P. Lea, Sr. -7.
ABSENT: None -0.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
At this point, Council Member Osborne entered the meeting (2:01 p.m.).
The Mayor declared the existence of a quorum.
The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor, Trinity
Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
LACK OF JOBS IN THE CITY: Robert Gravely, 3360 Hershberger Road, N. W
appeared before the Council and expressed concern regarding lack of jobs in the City.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion was desired, and
the item would be removed from the Consent Agenda and considered separately.
492
MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the
regular meeting of City Council held on Monday, July 16, 2018 and the recessed meeting
of City Council held on Tuesday, July 31, 2018, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reading of the minutes be dispensed
with and approved as recorded. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Osborne, Bestpitch, Cobb, Dykstra and Mayor
NAYS: None -0.
(Council Member Price was not present when the vote was recorded.)
DISCUSSION AND CONSIDERATION OF THE ACQUISITION OF REAL
PROPERTY FOR PUBLIC PURPOSES: A communication from the City Manager
requesting that Council convene in a Closed Meeting for discussion and consideration of
the acquisition of real property for public purposes, pursuant to Section 2.2 -3711 (A)(3),
Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that the Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Osborne, Bestpitch, Cobb, Dykstra and Mayor
NAYS: None -0.
(Council Member Price was not present when the vote was recorded.)
CONSULTATION WITH LEGAL COUNSEL AND BRIEFINGS BY STAFF
MEMBERS OR CONSULTANTS PERTAINING TO ACTUAL OR PROBABLE
LITIGATION: A communication from the City Attorney requesting that Council convene
in a Closed Meeting to consult with legal counsel and briefings by staff members or
consultants pertaining to actual or probable litigation, where such consultation or briefing
in an open meeting would adversely affect the negotiating or litigating posture of the public
body, pursuant to Section 2.2 -3711 (A)(7), Code of Virginia (1950), as amended, was
before the body.
(See communication on file in the City Clerk's Office.)
493
Council Member Bestpitch moved that the Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
IW; Rwis
AYES: Council Members Garland, Osborne, Bestpitch, Cobb, Dykstra and Mayor
NAYS: None -0.
(Council Member Price was not present when the vote was recorded.)
CABLE TELEVISION FRANCHISE AGREEMENT: A communication from the City
Attorney requesting that Council schedule a public hearing to be held on Monday,
September 17, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or
such later date and time as the City Manager may determine, to consider a Cable
Television Franchise Agreement between the City of Roanoke and CoxCom, LLC, d /b /a
Cox Communications Roanoke, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that the Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
Lea -6.
AYES: Council Members Garland, Osborne, Bestpitch, Cobb, Dykstra and Mayor
NAYS: None -0.
(Council Member Price was not present when the vote was recorded.)
ROANOKE NEIGHBORHOOD ADVOCATES: A communication from the City
Clerk advising of the resignation of D. David Parr, Jr., as a member of the Roanoke
Neighborhood Advocates, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
MISMA
Council Member Bestpitch moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Dykstra and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Osborne, Bestpitch, Cobb, Dykstra and Mayor
NAYS: None -0.
(Council Member Price was not present when the vote was recorded.)
ANNUAL REPORT OF THE CITY OF ROANOKE PENSION PLAN, DEFINED
CONTRIBUTION BOARD: Annual report of the City of Roanoke Pension Plan, Defined
Contribution Board for Fiscal Year ending June 30, 2018, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Bestpitch moved that the Annual Report be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Osborne, Bestpitch, Cobb, Dykstra and Mayor
NAYS: None -0.
(Council Member Price was not present when the vote was recorded.)
ANNUAL REPORT OF THE CITY OF ROANOKE PENSION PLAN, BOARD OF
TRUSTEES: Annual report of the City of Roanoke Pension Plan, Board of Trustees, for
Fiscal Year ending June 30, 2018, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Bestpitch moved that the Annual Report be received and filed.
The motion was seconded by Council Member Dykstra and adopted by the following vote:
Lea -6. AYES: Council Members Garland, Osborne, Bestpitch, Cobb, Dykstra and Mayor
NAYS: None -0.
(Council Member Price was not present when the vote was recorded.)
ED&
COURT COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY
CRIMINAL JUSTICE BOARD - ROANOKE CIVIC CENTER COMMISSION: Reports of
qualification of The Honorable Charles N. Dorsey as the 23rd Judicial Circuit City
representative of the Court Community Corrections Program Regional Community
Criminal Justice Board for a three -year term of office ending June 30, 2021; and
Michael L. Dame as a member of the Roanoke Civic Center Commission for a three -year
term of office ending September 30, 2021, were before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Garland, Osborne, Bestpitch, Cobb, Dykstra and Mayor
Lea -6.
NAYS: None -0.
(Council Member Price was not present when the vote was recorded.)
BID OPENINGS:
TELECOMMUNICATIONS FACILITY: Pursuant to notice of advertisement that
the City is inviting bids from qualified bidders for a certain lease to install, operate, and
maintain a telecommunications facility in an approximately 0.064 acre (2,812 square feet)
portion of Fallon Park within the City of Roanoke, Virginia, upon certain terms and
conditions, as set forth in a proposed Lease Agreement, said bids to be received in the
City Clerk's Office on or before 12:00 noon, on Monday, August 20, 2018; and to be held
unopened by the City Clerk until 2:00 p.m., on that date, which time all bids would be
publicly opened and read aloud before the Council; whereupon, the Mayor inquired if
anyone had any questions with regard to the opening of the bids. There being none, he
requested that the City Clerk open and read all bids received prior to the deadline.
(See copy of Advertisement for Invitation for Bids on file in the City Clerk's Office.)
The City Clerk opened and read aloud the sole bid received from Milestone Tower
Limited Partnership - IV.
(For full text, see copy of bid on file in the City Clerk's Office.)
There being no responses by the Council regarding receipt of bids, the Mayor
referred the sole bid to the City Manager for review and recommendation to the Council.
M 216V
TELECOMMUNICATIONS FACILITY: Pursuant to notice of advertisement that
the City is inviting bids from qualified bidders for a certain lease to install, operate, and
maintain a telecommunications facility in an approximately 0.062 acre (2,736 square feet)
portion of Preston Park within the City of Roanoke, Virginia, upon certain terms and
conditions, as set forth in a proposed Lease Agreement, said bids to be received in the
City Clerk's Office on or before 12:00 noon, on Monday, August 20, 2018; and to be held
unopened by the City Clerk, until 2:00 p.m., on that date, at which time all bids would be
publicly opened and read aloud before the Council; whereupon, the Mayor inquired if
anyone had any questions with regard to the opening of the bids. There being none, he
requested that the City Clerk open and read all bids received prior to the deadline.
(See copy of Advertisement for Invitation for Bids on file in the City Clerk's Office.)
The City Clerk opened and read aloud the sole bid received from Milestone Tower
Limited Partnership - IV.
(For full text, see copy of bid on file in the City Clerk's Office.)
There being no responses by the Council regarding receipt of bids, the Mayor
referred the sole bid to the City Manager for review and recommendation to the Council.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
VISIT VIRGINIA'S BLUE RIDGE ANNUAL UPDATE - PROPOSED REGIONAL
WAYFINDING PLAN: Landon Howard, President, Visit Virginia's Blue Ridge; and Lee
Wilhelm, III, President, Visit Virginia's Blue Ridge Foundation, appeared before the
Council and presented the annual update and Proposed Regional Wayfinding Plan.
(See copies of presentations on file in the City Clerk's Office.)
Mr. Howard summarized the annual report stating that Visit Virginia's Blue Ridge
was responsible for marketing the region and putting the community on the map,
representing five jurisdictions - -City of Roanoke, City of Salem, Roanoke County,
Botetourt County and Franklin County. He noted that they have partnerships with over
1,400 businesses including 563 businesses in the City of Roanoke; such as, hotels,
restaurants, attractions all interlocked together as a part of one system to attend to
customer needs on a daily and hourly basis; funded by percentages of the transient
occupancy taxes from each jurisdiction represented.
Q 7
He further advised that Visit Virginia's Blue Ridge had experienced eight
consecutive record years of growth with $813 million of direct expenditures and was still
growing as a brand in terms of marketing visitation. He added that for the City of Roanoke
the travel and tourism industry generated $14.4 million in annual tax revenue.
In terms of activities, Mr. Howard advised that Visit Virginia's Blue Ridge was
currently working with the Roanoke Regional Partnership to host the Virginia's Blue Ridge
Go Cross event in Fallon Park on September 1 — 2, 2018, and to promote the Blue Ridge
Marathon. He added that the City of Roanoke would host the 2018 Outdoor Bloggers
Summit, consisting of more than 100 outdoor bloggers for the first time on the east coast
of the United States.
Upon conclusion of Mr. Howard's remarks regarding the Annual Update, Lee
Wilhelm commented on the Proposed Regional Wayfinding Plan. Mr. Howard provided
an overview of the proposed Plan and noted that in addition to the funding from the five
jurisdictions (Roanoke City, Salem, Roanoke County, Botetourt County, and Franklin
County) to hire a firm to cultivate the Plan, the Roanoke Foundation for Downtown, Inc.,
also invested $30,000.00 into the project.
Stephen W. Lemon, Board Chair, Roanoke Foundation for Downtown, Inc., pointed
out that a significant piece of the project would focus on the wayfinding in the downtown
area of Roanoke, with an anticipated investment of $150,000.00, which consisted of 25
to 35 pedestrian signs and up to 3 kiosks in the downtown area. He urged the City of
Roanoke to consider matching the $150,000.00 investment.
In conclusion, Mr. Howard thanked the Council for the opportunity to present the
abovementioned presentations.
Following comments from several Council Members, Council Member Garland
inquired as to the total cost to implement the Regional Wayfinding Plan. Mr. Howard
advised that the cost projections for the City consisted of a citywide comprehensive plan,
including gateway, neighborhood, vehicle and pedestrian signs totaling $1.19 million.
As discussion ensued with regard to the funding of the Regional Plan, Mr. Howard
explained that in terms of the costs, the other jurisdictions involved had also began the
process to include the project in their budgets in an effort to move forward.
Mayor Lea commented that the Regional Wayfinding Plan was great news and
thanked Mr. Howard for an informative report. He received and filed all comments.
At this point, Council Member Price entered the meeting (2:36 p.m.).
�Awe
VICTIM/WITNESS PROGRAM GRANT: The Commonwealth's Attorney
submitted a written communication recommending acceptance of the Victim/Witness
Program Grant from the Department of Criminal Justice Services in accordance with the
Virginia Crime Victim and Witness Rights Act; and the City Manager submitted a written
communication concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41205- 082018) A RESOLUTION authorizing acceptance of a Victim/Witness
Assistance Program grant from the Commonwealth of Virginia Department of Criminal
Justice Services, and authorizing execution of any required documentation on behalf of
the City.
(For full text of resolution, see Resolution Book No. 79, page 773.)
Council Member Bestpitch moved the adoption of Resolution No. 41205 - 082018.
The motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #41206 - 082018) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Victim Witness Program Grant, amending and
reordaining certain sections of the 2018 - 2019 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 774.)
Council Member Bestpitch moved the adoption of Budget Ordinance No.
41206 - 082018. The motion was seconded by Council Member Dykstra and adopted by
the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
.....4,
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MULTI - JURISDICTIONAL SPECIAL DRUG PROSECUTOR GRANT: The
Commonwealth's Attorney submitted a written communication recommending
acceptance of the Multi - Jurisdictional Special Drug Prosecutor Grant from the State
Compensation Board; and the City Manager submitted a written communication
concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41207 - 082018) A RESOLUTION authorizing the acceptance of funding for the
regional drug prosecutor's office from the Compensation Board of the Commonwealth of
Virginia and authorizing the acceptance, execution, and filing of appropriate documents
to obtain such funds.
(For full text of resolution, see Resolution Book No. 79, page 775.)
Council Member Bestpitch moved the adoption of Resolution No. 41207 - 082018.
The motion was seconded by Council Member Osborne and adopted by the following
vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #41208 - 082018) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Regional Drug Prosecutor Grant, amending and
reordaining certain sections of the 2018 -2019 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 776.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41208-
082018. The motion was seconded by Council Member Garland and adopted by the
following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra, and
Mayor Lea -7.
NAYS: None -0.
500
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
BRIEFINGS:
Parks and Recreation 2018 Master Plan Update
Neelay Bahtt, PROS Consulting briefed the Council on the progress of the Parks
and Recreation Master Plan and highlighted the following information:
o Scope of Work
0 Findings Update
o Analysis of Public Engagement
0 Benchmarking
o Operational Analysis
o Levels of Service
o Skatepark Study
o Remaining Timeline
(See copy of presentation on file in the City Clerk's Office.)
Mr. Bahtt advised that out of 12,000 agencies in the country, less than 200 were
nationally accredited and less than ten in Virginia which impacts tourism. He continued
stating that in- person meetings, focus groups, interviews, public meetings, multi - lingual
websites and an online survey were used to provide and receive information from the
public with regard to the Plan.
He reviewed the results of analysis of public engagement stating that strengths
included greenways and trails, balance of natural versus developed land, commitment of
staff, and marketing and branding; and opportunities for improvement included greater
connectivity of neighborhoods to trails, develop design and maintenance standards,
enhance marketing and branding, upgrade existing facilities and offerings, and better
ADA accessibility.
He continued stating that in terms of benchmarking and operational analysis, the
City compared itself not only to other cities in Virginia, but to communities that shared the
same goal and vision - -great communities with high quality of life; such as, Asheville, North
Carolina, Roswell, Georgia, Bend, Oregon and Belleview, Washington. He further stated
that a big focus was on the operating expenditure per capita and currently the City spent
about $62.00 per person on parks and recreation with a national median of $78.00,
placing the City in the bottom 35 to 40 percentile.
In conclusion, Michael Clark, Director, Parks and Recreation, advised that further
analyses of the Plan would continue through November with hopes of appearing before
the City Planning Commission in December and City Council in January 2019 with a solid
draft for adoption.
501
Mayor Lea expressed concern regarding access to City indoor recreation facilities
for youth, primarily in the Eureka Park neighborhood during the winter months. He
commented that opportunities be afforded to youth that could deter wrongful doing.
Council Member Bestpitch asked for a summary of all seven of the City's recreation
centers, including hours of operation, hours for special use and rate of usage for all
centers.
Following inquiries and comments by the Council Members, Mayor Lea thanked
Messrs. Bahtt and Clark for an informative update; and received and filed the remarks.
Public Art Work Plan FY 2019
Susan Jennings, Arts and Culture Coordinator, highlighted the following items in
connection with the Public Art Work Plan for FY2019:
o Overview
o Art on the Bus
■ Springwood Farm by Lucy Hazlegrove
■ A Rolling Canvas by Nancy Stark
o AIR in Elmwood
o Purchase Hill Climb
o NEA Grant
o Two FY 2018 Projects are in the Process
o Summary
(See copy of presentation on file in the City Clerk's Office.)
In closing, Ms. Jennings requested City Council's concurrence in the Roanoke Arts
Commission's recommendations for funding to cover FY2019 expenses from Percent for
Art Account totaling $53,000.00.
Following remarks by Ms. Jennings, Vice -Mayor Cobb moved that the Council
concur in the Roanoke Arts Commission's recommendations as abovementioned. The
motion was seconded by Council Member Bestpitch and unanimously adopted.
Neighborhood Assessment Report — Summer 2018
The City Manager introduced Jonathan McCoy, Summer Intern and advised that
the briefing was an assessment of the City's neighborhoods, but not a comparison of the
neighborhoods in an effort to identify needs, resources and evaluate how the
neighborhoods were doing.
502
Mr. McCoy summarized the report stating that the purpose was to better
understand the development of the neighborhoods, to create methods to analyze
expenditures based on 12 variables, to recommend gap- reducing solutions in
expenditures; with the twelve criteria being— transportation, crime, walkability, recreation
opportunity, code enforcement, real estate performance, neighborhood organization,
education, vacancy rate, income, renter occupancy and new businesses.
He reviewed the criterion and findings noting that the City of Roanoke had 49
neighborhoods and that the following neighborhoods were ranked as underperforming —
Belmont, Loudon - Melrose, Shenandoah West, Washington Park, Kenwood, Morningside,
Riverdale, Fallon, Harrison, Hurt Park, Mountain View, Gilmer and West End. He further
stated that 15 neighborhoods fell into the functioning category, 11 in the stable category
and nine in the performing category showing there was definitely room for improvements.
(See copy of presentation on file in the City Clerk's Office.)
In conclusion, the City Manager explained that Mr. McCoy had set a foundation on
which to build upon in terms of identifying the factors affecting the neighborhoods,
possibly illustrate where to strategically target expenditures to move a neighborhood
along the spectrum from one category to another, with an objective to align very tactical
investments and interventions to hopefully assist where it made the most sense for that
particular neighborhood.
Since Step 1 had been completed, Council Member Garland inquired about the
approach to Steps 2 and 3 which involved the recommendation of gap reducing
measures; whereupon, the City Manager advised that further discussion would ensue to
highlight those priorities citywide and refine them to ultimately include into the
neighborhood plans and would require development over the next few years.
Mayor Lea thanked Mr. McCoy for the presentation. He received and filed all
comments.
ITEMS RECOMMENDED FOR ACTION:
REVISION OF RESERVE POLICIES: The City Manager submitted a written
communication recommending Revision of Reserve Policies.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following resolution:
( #41209 - 082018) A RESOLUTION amending the Reserve and Debt Management
Policies of the City of Roanoke.
(For full text of resolution, see Resolution Book No. 79, page 777.)
503
Council Member Garland moved the adoption of Resolution No. 41209 - 082018.
The motion was seconded by Council Member Osborne and adopted by the following
vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch called attention to a Scrivner's error in Reserve Policies,
noting the Stabilization Reserve: Reserve Drawdown — Drawdown of the "Stabilization
Reserve" balance referenced above the 3% floor, instead of below; and moved that the
Reserve Drawdown of the "Stabilization Reserve" balance be changed from above to
below the 3% floor. The motion was seconded by Council Member Price and
unanimously adopted.
RESCUE SQUAD ASSISTANCE FUND GRANT: The City Manager submitted a
written communication recommending acceptance of the Rescue Squad Assistance Fund
Grant from the Office of Emergency Medical Services in connection with the EMT -
Intermediate to Paramedic Program.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41210 - 082018) A RESOLUTION accepting the Rescue Squad Assistance Fund
grant made to the City by the Virginia Department of Health, Office of Emergency Medical
Services, and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 778.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41210 - 082018. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
6TIVA
Vice -Mayor Cobb offered the following budget ordinance:
( #41211 - 082018) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant,
amending and reordaining certain sections of the 2018 - 2019 General Fund and Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 779.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41211 - 082018.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
FY 2019 GRANT FUNDS FROM THE DEPARTMENT OF FIRE PROGRAMS:
The City Manager submitted a written communication recommending acceptance of FY
2019 grant funds from the Department of Fire Programs.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41212 - 082018) A RESOLUTION authorizing acceptance of the FY2019 Fire
Programs Funds Grant made to the City of Roanoke by the Virginia Department of Fire
Programs, and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 79, page 780.)
Council Member Bestpitch moved the adoption of Resolution No. 41212 - 082018.
The motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #41213- 082018) AN ORDINANCE appropriating funding from the Commonwealth
of Virginia Department of Fire Programs, amending and reordaining certain sections of
the 2018 - 2019 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 781.)
Council Member Bestpitch moved the adoption of Budget Ordinance No.
41213 - 082018. The motion was seconded by Council Member Dykstra and adopted by
the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
TRAINING AND CONFERENCE GRANT: The City Manager submitted a written
communication recommending acceptance of a training and conference grant from the
Virginia Department of Fire Programs.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41214 - 082018) A RESOLUTION accepting the Conference and Education
Assistance grant to the City from the Virginia Department of Fire Programs, and
authorizing execution of any required documentation on behalf of the City in connection
with such grant.
(For full text of resolution, see Resolution Book No. 79, page 782.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41214 - 082018. The
motion was seconded by Council Member Garland and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Cobb offered the following budget ordinance:
( #41215- 082018) AN ORDINANCE appropriating funding from the Commonwealth
of Virginia Department of Fire Programs, amending and reordaining certain sections of
the 2018 - 2019 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 782.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41215 - 082018.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
MAINTENANCE WORK IN THE "PROSPECT HILLS" SUBDIVISION: The City
Manager submitted a written communication recommending acquisition of real property
rights in connection with maintenance work in the "Prospect Hills" subdivision.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following ordinance:
( #41216- 082018) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the public storm drainage system that
conveys stormwater from White Oak Road, S. W., Roanoke, Virginia to the unnamed
tributary of Ore Branch, S. W., Roanoke, Virginia (Project); authorizing City staff to
acquire such property rights by negotiation for the City; authorizing the City Manager to
execute appropriate acquisition documents; and dispensing with the second reading of
this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 783.)
Council Member Garland moved the adoption of Ordinance No. 41216 - 082018.
The motion was seconded by Council Member Osborne and adopted by the following
vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
507
SUPPORT OF ROANOKE ELECTRIC STEEL CORPORATION'S INDUSTRIAL
ACCESS RAILROAD TRACK PROGRAM GRANT APPLICATION: The City Manager
submitted a written communication recommending approval of a resolution in support of
Roanoke Electric Steel Corporation's Industrial Access Railroad Track Program Grant
Application to support the Company's $28 million expansion.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41217 - 082018) A RESOLUTION supporting the application of Roanoke Electric
Steel Corporation, d /b /a Steel Dynamics Roanoke Bar Division ( "Roanoke Electric Steel ")
for an additional $450,000.00 Industrial Access Railroad Track Program Grant from the
Commonwealth of Virginia Department of Rail and Public Transportation to support its
$28 million expansion of the Roanoke facility, increasing efficiency, production, and
employment.
(For full text of resolution, see Resolution Book No. 79, page 784
Vice -Mayor Cobb moved the adoption of Resolution No. 41217 - 082018. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
AMENDMENT TO THE RPI CONTRACT FOR UPGRADES TO THE
HR/LAWSON PAYROLL SYSTEM: The City Manager submitted a written
communication recommending execution of an amendment to the RPI contract for
upgrades to the HR/Lawson Payroll system.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41218 - 082018) A RESOLUTION authorizing the City Manager to execute a
change order to the City's Contract with RPI Consultants, LLC., for professional services
to upgrade the Lawson HR/Payroll system.
(For full text of resolution, see Resolution Book No. 79, page 786.)
90F618
Council Member Price moved the adoption of Resolution No. 41218- 082018. The
motion was seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
A LETTER AGREEMENT FOR ACCESS TO RESIDENTIAL PARKING PERMITS
IN CONNECTION WITH THE HEIRONIMUS BUILDING PROJECT: The City Manager
submitted a written communication recommending authorization for a Letter Agreement
for access to residential parking permits in connection with the Heironimus Building
Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following resolution:
( #41219 - 082018) A RESOLUTION approving the terms of a Letter Agreement
between the City of Roanoke, Virginia, and Monument Roanoke, LLC, for access to
parking permits for the Heironimus Building Project (Project); authorizing the City
Manager to execute the Letter Agreement referred to above; and authorizing the City
Manager to execute such other documents and to take such further actions as may be
necessary to implement, administer, and enforce such Letter Agreement.
(For full text of resolution, see Resolution Book No. 79, page 787.)
Council Member Garland moved the adoption of Resolution No. 41219 - 082018.
The motion was seconded by Council Member Osborne.
Following inquiries and comments by Council Member Garland regarding parking
permits for the Heironimus and parking capacities in other City garages, Resolution No.
41219 - 082018 was adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
509
COMMENTS OF THE CITY MANAGER.
The City Manager shared the following comments:
Bluegrass Music is coming to Elmwood Park
• Roanoke Parks and Recreation and the City of Roanoke will host a concert
by the U.S. Navy Band's nationally renowned bluegrass ensemble, "Country
Current"
Wednesday, August 29, 2018.
Admission is free
• Gates open at 6:00 p.m. The concert starts at 6:30 p.m.
Deschutes Brewery will host the Second Annual Virginia's Blue Ridge Go
Cross Cyclocross Race
• Labor Day Weekend, September 1 -2
• Professional cyclists from around the country will converge on Virginia's Blue
Ridge at the state's only permanent cyclocross course in Roanoke.
• This event will be the season opener for the entire UCI and USA Cycling
cyclocross season.
• It includes a RunCross (a unique "cross- style" running race), spectator
shenanigans, live music, Deschutes Brewery beer garden, food trucks, and
more.
• In addition to the pro events, there will be amateur races all day.
• More information is available at gocrossrace.com
Plan Roanoke
• Reminder: Open House meetings to receive public input on "Plan Roanoke"
have begun.
• Citizens are encouraged to attend one of these August events, and let us know
your ideas and thoughts for the future of Roanoke.
• A list of Open House dates, locations, and times can be found at
www.planroanoke.org.
MUNICIPAL AUDITOR:
AGREEMENTS WITH THE CITY TREASURER AND COMMISSIONER OF THE
REVENUE: The Municipal Auditor submitted a written communication recommending
execution of agreements with the City Treasurer and Commissioner of the Revenue.
(For full text, see communication on file in the City Clerk's Office.)
510
Council Member Bestpitch offered the following resolution:
( #41220 - 082018) A RESOLUTION authorizing the City Manager to execute two
agreements; one between the Treasurer for the City of Roanoke, Virginia, and the City of
Roanoke, Virginia, and the other between the Commissioner of Revenue for the City of
Roanoke, with both agreements intended to establish a framework that supports a
productive and mutually beneficial working relationship that enables City Council, the City
Administration, and all Elected and Appointed Officers to better fulfill their responsibilities
while providing greater transparency to the public.
(For full text of resolution, see Resolution Book No. 79, page 788.)
Council Member Bestpitch moved the adoption of Resolution No. 41220 - 082018.
The motion was seconded by Council Member Price.
Following explanation by Council Member Bestpitch for the salary increases for
the City Treasurer and Commissioner of the Revenue, Resolution No. 41220 - 082018 was
adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #41221 - 082018) AN ORDINANCE adjusting compensation for the Commissioner
of Revenue and City Treasurer for the year retroactive to January 1, 2018; and dispensing
with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 788.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41221-
082018. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
511
REPORTS OF COMMITTEES:
VARIOUS EDUCATIONAL PROGRAMS: The Roanoke City School Board
submitted a written report requesting appropriation of funds for various educational
programs; and the City Manager submitted a written report recommending that Council
concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following budget ordinance:
( #41222 - 082018) AN ORDINANCE to appropriate funding from the
Commonwealth and Federal grants for various educational programs, amending and
reordaining certain sections of the 2018 - 2019 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 79, page 789.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41222 - 082018.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
VIRGINIA MUNICIPAL LEAGUE: Council Member Bestpitch offered the following
resolution designating the Honorable Joseph L. Cobb as the Voting Delegate; and the
Honorable Djuna L. Osborne as the Alternate Voting Delegate for the Business Session
of the Annual Virginia Municipal League Business Meeting to be held on Tuesday,
October 2, 2018 in Hampton, Virginia:
( #41223 - 082018) A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session and meetings of the Urban Section of
the Virginia Municipal League and designating a Staff Assistant for any meetings of the
Urban Section.
(For full text of resolution, see Resolution Book No. 79, page 791.)
512
Council Member Bestpitch moved the adoption of Resolution No. 41223 - 082018.
The motion was seconded by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL.
Council Member Bestpitch commended the City Attorney on the 2018 Draft
Legislative Program, noting that the next meeting of the Roanoke City Legislative
Committee would be on Tuesday, September 4. He commented on naming the road
through Highland Park in memory of the late Joel Richert; and he requested that the
matter be referred to the City Manager and City Attorney for study and report to the
Council.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 5:38 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor
Municipal Building; and thereafter, to be reconvened at 7:00 p.m., in the City Council
Chamber.
At 7:00 p.m., the Council meeting reconvened in the City Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P. Lea, Sr.,
presiding.
PRESENT: Council Members John A. Garland, Djuna L. Osborne, Anita J. Price,
William D. Bestpitch, Joseph L. Cobb, Michelle L. Dykstra and Mayor Sherman P. Lea,
Sr. -7.
ABSENT: None -0.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Cecelia F. McCoy, Deputy City Clerk.
The Mayor declared the existence of a quorum.
The Invocation was delivered by The Reverend Timothy Harvey, Pastor, Oak
Grove Church of the Brethren.
513
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Council Member Dykstra moved that each Member of City Council certify
to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City Council.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
MEMORIALIZING THE LATE ROBERT O. GRAY: Council Member Bestpitch
offered the following resolution memorializing the late Robert O. Gray, a native of
Roanoke and former prisoner of war during the Korean War:
( #41224- 082018) A RESOLUTION memorializing the late Robert O. Gray, a
Roanoke native, and recognizing him for his bravery during the Korean War.
(For full text of resolution, see Resolution Book No. 78, page 792.)
Council Member Bestpitch moved the adoption of Resolution No. 41221 - 082018.
The motion was seconded by Vice -Mayor Cobb.
The Mayor called attention to the efforts provided by the Grays' to the community
through volunteerism.
Following additional comments and accolades by Council Members, Resolution
No. 41224 - 082018 was adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
Mayor Lea presented a ceremonial copy of Resolution No. 41224 - 082018 to Mary
Ann Franklin Gray and family.
514
CHILDHOOD LITERACY: The Honorable Sam Rasoul, Member of the Virginia
House of Delegates, presented a copy of House Resolution No. 562 to the Mayor as an
expression of the House of Delegate's admiration for the City's outstanding achievements
in promoting childhood literacy.
(See ceremonial copy of Resolution on file in the City Clerk's Office.)
PUBLIC HEARINGS:
VACATION OF AN UNDEVELOPED PORTION OF PINK STREET, N. E.:
Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the
City Clerk having advertised a public hearing for Monday, August 20, 2018, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, on the request of Arthur C.
Richardson, Jr., to vacate an undeveloped portion of Pink Street, N. E., approximately 30
feet in width and extending approximately 225 feet from the eastern edge of Pennsylvania
Avenue, N. E., between 4533 Pennsylvania Avenue, N. E., Official Tax Map No. 7390514,
and 4525 Pennsylvania Avenue, N. E., Official Tax Map No. 7360621, to the eastern
corner of Official Tax Map No. 7390514 and the northeastern corner of Official Tax Map
No. 7360621, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, July 31, 2018, and Tuesday, August 7, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending approval
of the application, subject to the following conditions:
The applicant or representative shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record the plat with the Clerk
of the Circuit Court for the City of Roanoke. Such plat shall combine all properties, which
would otherwise dispose of the land within the right -of -way to be vacated in a manner
consistent with law, and retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located within the right -of -way,
including the right of ingress and egress.
Upon meeting all conditions to the granting of the application, the applicant or
representative shall deliver a certified copy of this ordinance for recordation to the Clerk
of the Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of
Roanoke, Virginia as Grantor, and in the name of the petitioner, and the names of any
other parties in interest who may so request, as Grantees. The applicant or representative
shall pay such fees and charges as are required by the Clerk to effect such recordation.
515
Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court
of the City of Roanoke, Virginia, the applicant or representative shall file with the Engineer
for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation
has occurred.
If the above conditions have not been met within a period of one year from the date
of adoption of this ordinance, then such ordinance shall be null and void with no further
action by City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41225 - 082018) AN ORDINANCE permanently vacating, discontinuing and
closing a public right -of -way in the City of Roanoke located on Pink Street, between 4525
Pennsylvania Avenue, N. E., and 4533 Pennsylvania Avenue, N. E., as more particularly
described hereinafter; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 793.)
Council Member Bestpitch moved the adoption of Ordinance No. 41225 - 082018.
The motion was seconded by Council Member Osborne.
Arthur C. Richardson, Jr., appeared before the Council in support of the vacation
of the public right -of -way.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41225 - 082018 was adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
VACATION OF AN ALLEY AT 120 LUCK AVENUE, S. W.: Pursuant to Resolution
No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, August 20, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of 415 OHW, LLC, to vacate an
alley approximately 10 feet in width and extending perpendicular from the southern edge
of Luck Avenue, S. W., approximately 93.7 feet along the western edge and to the rear
corner of the building located at 120 Luck Avenue, S. W., Official Tax Map No. 1012606,
the matter was before the body.
516
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, July 31, 2018, and Tuesday, August 7, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending approval
of the application, subject to the following conditions:
The applicant or representative shall submit a subdivision plat to the Agent for the
Planning Commission, receive all required approvals of, and record the plat with the Clerk
of the Circuit Court for the City of Roanoke. Such plat shall combine all properties which
would otherwise dispose of the land within the right -of -way to be vacated in a manner
consistent with law, and retain appropriate easements for the installation and
maintenance of any and all existing utilities that may be located within the right -of -way,
including the right of ingress and egress. The value of the vacation of the public's right
to use the subject right -of -way is $11,234.00. The cost will be waived by the City of
Roanoke upon issuance of a final Certificate of Occupancy for the development within 24
months from the approval of the alley vacation.
Upon meeting all conditions to the granting of the application, the applicant or
representative shall deliver a certified copy of this ordinance for recordation to the Clerk
of the Circuit Court of Roanoke, Virginia, indexing the same in the name of the City of
Roanoke, Virginia, as Grantor, and in the name of the petitioner, and the names of any
other parties in interest who may so request, as Grantees. The applicant or representative
shall pay such fees and charges as are required by the Clerk to effect such recordation.
Upon recording a certified copy of this ordinance with the Clerk of the Circuit Court
of the City of Roanoke, Virginia, the applicant or representative shall file with the Engineer
for the City of Roanoke, Virginia, the Clerk's receipt, demonstrating that such recordation
has occurred.
If the above conditions have not been met within a period of one year from the date
of adoption of this ordinance, then such ordinance shall be null and void with no further
action by City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
517
Council Member Bestpitch offered the following ordinance:
( #41226- 082018) AN ORDINANCE permanently vacating, discontinuing and
closing a portion of public right -of -way in the City of Roanoke located between and
running generally perpendicular to Luck Avenue, S. W. and Franklin Road, S. W., as more
particularly described hereinafter; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 796.)
Council Member Bestpitch moved the adoption of Ordinance No. 41226- 082018.
The motion was seconded by Council Member Osborne.
William H. Chapman, Jr., Manager, appeared before the Council in support of the
petitioner.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41226- 082018 was adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
LOCAL OFFICE ON AGING, INC., (LOA): Pursuant to the instructions of the
Council, the City Clerk having advertised a public hearing for Monday, August 20, 2018,
at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of Local
Office on Aging, Inc., (LOA), for tax exemption of real property located at 4932 Frontage
Road, N. W. , the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, August 13, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending Local Office on Aging,
Inc., be exempt from real estate property taxation for certain real property located at 4932
Frontage Road, N. W., effective August 20, 2018.
(For full text, see report on file in the City Clerk's Office.)
E.3iE:3
Council Member Bestpitch offered the following ordinance:
( #41227 - 082018) AN ORDINANCE exempting from real estate property taxation
certain real property located at 4932 Frontage Road, N. W., and designated as Roanoke
Official Tax Map No. 6490805, owned by Local Office on Aging, Inc., a Virginia non -
stock, not for profit corporation, devoted exclusively to charitable or benevolent purposes
on a non - profit basis; providing for an effective date; and dispensing with the second
reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 798.)
Council Member Bestpitch moved the adoption of Ordinance No. 41227 - 082018.
The motion was seconded by Vice -Mayor Cobb.
Ron Boyd, Chief Executive Officer, appeared before the Council in support of the
real estate property tax exemption.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41227 - 082018 was adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
WESTERN VIRGINIA WATER AUTHORITY: Pursuant to the instructions of the
Council, the City Clerk having advertised a public hearing for Monday, August 20, 2018,
at 7:00 p.m., or as soon thereafter as the matter may be heard, regarding a proposal of
the City of Roanoke to grant new permanent sanitary sewer easements with approximate
width of 5 feet and 15 feet, containing 2,286 square feet, more or less, collectively, and a
10 foot wide temporary construction easement, containing 2,823 square feet, together
with the right of ingress and egress thereto from a public road across City -owned property
identified as Official Tax Map No. 5470704, located at 0 Van Winkle Road, S. W., to the
Western Virginia Water Authority, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, August 13, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
519
The City Manager submitted a written report recommending authorization to
execute the appropriate easement agreement, subject to approval as to form by the City
Attorney.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following ordinance:
( #41228 - 082018) AN ORDINANCE authorizing the conveyance of new permanent
sanitary sewer easements, with an approximate width of 5 feet and 15 feet, containing
2,286 square feet, more or less, and a 10 foot wide temporary construction easement,
containing 2,823 square feet, more or less, across City -owned property identified as
Official Tax Map No. 5470704, located at 0 Van Winkle Road, S. W., Roanoke, Virginia
( "Property "), to the Western Virginia Water Authority ( "Authority "), upon certain terms and
conditions; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 800.)
Vice -Mayor Cobb moved the adoption of Ordinance No. 41228 - 082018. The
motion was seconded by Council Member Bestpitch.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41228 - 082018 was adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
UNITED STATES POSTAL SERVICE FOR THE OPERATION OF A
DOWNTOWN POST OFFICE BRANCH: Pursuant to the instructions of the Council, the
City Clerk having advertised a public hearing for Monday, August 20, 2018, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, to consider a proposed lease of
approximately 5,709 square feet of space, including the mezzanine area, in the first floor
of the Church Avenue Parking Garage located at 101 Church Avenue, S. W., to the United
States Postal Service for the operation of a downtown post office branch, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, August 13, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
520
The City Manager submitted a written report recommending authorization to
execute a lease agreement with the United States Postal Service for a period of five years,
upon certain terms and conditions, commencing August 9, 2019 and ending July 31,
2024, subject to approval as to form by the City Attorney.
(For full text, see copy of report on file in the City Clerk's Office.)
Council Member Price offered the following ordinance:
( #41229- 082018) AN ORDINANCE authorizing the City Manager to execute a
lease agreement between the City and the United States Postal Service for use of
approximately 5,709 square feet of City -owned property, including the mezzanine area,
in the first floor of the Church Avenue Parking Garage located at 101 Church Avenue,
S. W., Roanoke, Virginia, for the operation of a downtown post office branch, for a five
year term, upon certain terms and conditions; authorizing the City Manager to implement,
administer, and enforce such lease; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 801.)
Council Member Price moved the adoption of Ordinance No. 41229 - 082018. The
motion was seconded by Council Member Osborne.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41229 - 082018 was adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY AND
H. R. FOUNDATION, INC.: Pursuant to the instructions of the Council, the City Clerk
having advertised a public hearing for Monday, August 20, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, regarding a proposal by the City of Roanoke to
convey to the City of Roanoke Redevelopment and Housing Authority certain real estate
consisting of approximately 0.203 acres, more or less, located adjacent to real estate
owned by the RRHA, Official Tax Map No. 3013503, further described as "Residue A" on
a subdivision plat on record in the Roanoke City Clerk of Circuit Court's Office in Map
Book 1, Pages 1989 -1990; and to convey to H.R. Foundation, Inc., certain real estate
consisting of approximately 0.28 acres, more or less, located adjacent to real estate
owned by H.R. Foundation, Inc., Official Tax Map No. 3013501, further described as
"Residue B" on the Plat, the matter was before the body.
521
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 10, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending authorization to
execute the necessary documents for the sale and conveyance of Residue A to the City
of Roanoke Redevelopment and Housing Authority by quitclaim deed; and sale and
conveyance of Residue B to the H. R. Foundation, Inc., by quitclaim deed, subject to
approval as to form by the City Attorney.
(For full text, see copy of report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41230- 082018) AN ORDINANCE authorizing the City Manager to execute the
necessary documents providing for the sale and conveyance of the following parcel of
City owned property, described as being approximately 0.203 acres, more or less, further
described as "Residue A" on a subdivision plat on record in the Roanoke City Clerk of
Circuit Court's Office in Map Book 1, Pages 1989 -1990 ( "Property "), to City of Roanoke
Redevelopment and Housing Authority ( "RRHA "), upon certain terms and conditions; and
dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 802.)
Council Member Bestpitch moved the adoption of Ordinance No. 41230 - 082018.
The motion was seconded by Vice -Mayor Cobb.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and/or comments by the Council Members, Ordinance
No. 41230 - 082018 was adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
522
Council Member Bestpitch offered the following ordinance:
( #41231 - 082018) AN ORDINANCE authorizing the City Manager to execute the
necessary documents providing for the sale and conveyance of the following parcel of
City owned property, described as being approximately 0.28 acres, more or less, further
described as "Residue B" on a subdivision plat on record in the Roanoke City Clerk of
Circuit Court's Office in Map Book 1, Pages 1989 -1990 ( "Property "), to H.R. Foundation,
Inc., upon certain terms and conditions; and dispensing with the second reading of this
Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 803.)
Council Member Bestpitch moved the adoption of Ordinance No. 41231 - 082018.
The motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra and
Mayor Lea -7.
NAYS: None -0.
INSTALL, OPERATE, AND MAINTAIN A TELECOMMUNICATIONS FACILITY:
Pursuant to instructions of the Council, the City Clerk having advertised a public hearing
for Monday, August 20, 2018 at 7:00 p.m., or as soon thereafter as the matter may be
heard, regarding the execution of a proposed Lease Agreement by the successful bidder
(bids were opened at the 2:00 p.m. session of Council), for an initial term of ten years,
upon certain terms and conditions, to grant the right, privilege, franchise, and authority to
use a portion of Fallon Park within the limits of the City of Roanoke, Virginia, to install,
operate, and maintain a telecommunications facility, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, August 6, 2018, and on Monday, August 13, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending acceptance and
execution of a proposed Lease Agreement with Milestone Tower Limited Partnership IV,
subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
523
Council Member Bestpitch offered the following ordinance:
( #41232 - 082018) AN ORDINANCE accepting a bid for a lease to install, operate,
and maintain a Wireless Telecommunications Facility in a portion of Fallon Park in the
City, upon certain terms and conditions, for up to a thirty five year term; authorizing the
execution of a Lease Agreement by the City Manager; authorizing the City Manager to
take such further actions and execute such other documents as may be necessary to
implement, administer, and enforce the Lease Agreement; establishing an effective date;
and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 804.)
Council Member Bestpitch moved the adoption of Ordinance No. 41232- 082018.
The motion was seconded by Council Member Price.
R. Brian Townsend, Assistant City Manager for Community Development, gave a
brief overview of the award of a lease agreement to Milestone Tower Limited
Partnership - IV to lease from the City an 0.064 -acre portion of Official Tax Map No.
4310101, located at 502 19th Street, S. E.
Regarding the actual size of the Monopole, Council Member Dykstra was
concerned about the height of the tower and the effect on the view in public parks. She
inquired whether there were restrictions denoted in the ordinance or proposed lease
agreement. Mr. Townsend explained that the restrictions were a special exception
approved by the Board of Zoning Appeals, which places a cap on the height of the
Monopole. He added that the lease defines where the property will be developed, which
is in the northeastern corner of Fallon Park.
Council Member Bestpitch asked how essential the Monopole Tower was to the
telecommunication wireless capacity; whereupon, Mr. Townsend stated that the Board of
Zoning Appeals had extensive discussion and had reviewed the coverage map at their
public hearing in August 2018.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, the Mayor declared the public hearing closed.
Following additional remarks by several Council Members, Ordinance No. 41232-
082018 was adopted by the following vote:
Lea -6.
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb and Mayor
NAYS: Council Member Dykstra -1.
524
INSTALL, OPERATE, AND MAINTAIN A TELECOMMUNICATIONS FACILITY:
Pursuant to instructions of the Council, the City Clerk having advertised a public hearing
for Monday, August 20, 2018 at 7:00 p.m., or as soon thereafter as the matter may be
heard, regarding the execution of a proposed Lease Agreement by the successful bidder
(bids were opened at the 2:00 p.m. session of Council), for an initial term of ten years,
upon certain terms and conditions, to grant the right, privilege, franchise, and authority to
use a portion of Preston Park within the limits of the City of Roanoke, Virginia, to install,
operate, and maintain a telecommunications facility, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, August 6, 2018, and Monday, August 13, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending acceptance and
execution of a proposed Lease Agreement with Milestone Tower Limited
Partnership — IV, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41233 - 082018) AN ORDINANCE accepting a bid for a lease to install, operate,
and maintain a Wireless Telecommunications Facility in a portion of Preston Park in the
City, upon certain terms and conditions, for up to a thirty five year term; authorizing the
execution of a Lease Agreement by the City Manager; authorizing the City Manager to
take such further actions and execute such other documents as may be necessary to
implement, administer, and enforce the Lease Agreement; establishing an effective date;
and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 79, page 804.)
Council Member Bestpitch moved the adoption of Ordinance No. 41233 - 082018.
The motion was seconded by Vice -Mayor Cobb.
R. Brian Townsend, Assistant City Manager for Community Development, gave a
brief overview of the award of a lease agreement to Milestone Tower Limited
Partnership — IV to lease from the City an 0.062 -acre portion of Official Tax Map No.
2100601, located at 3137 Preston Avenue, N. W.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
mou
Following comments by the Council Members, Ordinance No. 41233- 082018 was
adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch and Mayor Lea -5.
NAYS: Vice -Mayor Cobb and Council Member Dykstra -2.
OTHER BUSINESS:
ARCHITECTURAL REVIEW BOARD: A Petition for Appeal filed by Ricky Mitchell,
appealing a decision of the Architectural Review Board denying his amended Certificate
of Appropriateness application for replacement of the existing slate roof on the house and
detached garage with architectural shingles; and damaged soffit panels with matching
plywood at 436 Walnut Avenue, S. W., which is not consistent with the H -2 Guidelines,
the matter was before the Council.
(See Petition for Appeal on file in the City Clerk's Office.)
Mr. Mitchell remarked that the state of his roof was in serious disrepair; and in an
attempt to save the roof, he had already spent $18,000.00. During the Architectural
Review Board meeting, replacement of the existing slate roof on the house and detached
garage with architectural shingles was not possible because he no longer could afford the
expense.
Christopher Vail, Vice - Chair, Architectural Review Board, presented a report of the
Board recommending that City Council affirm its decision to deny the request, which is
not consistent with H -2 Guidelines.
(For full text, see copy of report on file in the City Clerk's Office.)
Following discussion regarding the matter, Council Member Bestpitch moved that
based upon the evidence (testimony and documents) presented to the Council, the
decision of the City of Roanoke Architectural Review Board on June 14, 2018, was
affirmed and that no Certificate of Appropriateness be issued to allow the replacement of
the existing slate roof at 436 Walnut Avenue, S. W., as set forth in the Application for
Certificate of Appropriateness, on the ground that the pattern of the material proposed to
replace the slate roof is architecturally incompatible with the structures or historic
landmarks in the H -2 District. The motion was seconded by Council Member Garland
and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb and
Dykstra -6.
NAYS: Mayor Lea -1.
526
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
There being no further business, Mayor Lea declared the regular meeting
adjourned at 8:50 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Reynolds, VMC
City Clerk
germa—n"'P. Lea, Sr.
Mayor
527
ROANOKE CITY COUNCIL - REGULAR SESSION
September 4, 2018
9:00 a.m.
The Council of the City of Roanoke met in regular session on Tuesday,
September 4, 2018, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 41181 - 070218
adopted by the Council on Monday, July 2, 2018.
PRESENT: Council Members Anita J. Price, William D. Bestpitch, Joseph L.
Cobb, John A. Garland and Mayor Sherman P. Lea, Sr. -5.
ABSENT: Council Members Michelle L. Dykstra and Djuna L. Osborne -2.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Mayor declared the existence of a quorum.
ITEMS FOR ACTION:
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
to convene in Closed Meeting as abovementioned. The motion was seconded by
Council Member Price and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
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DISPOSITION OF CITY -OWNED PROPERTY LOCATED AT 23 CENTRE
AVENUE, N. W.: A communication from the City Manager requesting that Council
convene in a Closed Meeting to discuss the disposition of City -owned property located
at 23 Centre Avenue, N. W., where discussion in an open meeting would adversely
affect the bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2 3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Garland moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovementioned. The motion was seconded
by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
DISPOSITION OF AN APPROXIMATELY 1.21 ACRES OF CITY -OWNED
PROPERTY LOCATED AT 201 CARVER AVENUE, N. E.: A communication from the
City Manager requesting that Council convene in a Closed Meeting to discuss the
disposition of an approximately 1.21 acres of City -owned property located at 201 Carver
Avenue, N. E., where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that Council concur in the request of the City Manager
to convene in Closed Meeting as abovementioned. The motion was seconded by
Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
DISCUSSION AND CONSIDERATION OF THE ACQUISITION OF REAL
PROPERTY FOR PUBLIC PURPOSES: A communication from the City Manager
requesting that Council convene in a Closed Meeting for discussion and consideration
of the acquisition of real property for public purposes, pursuant to Section 2.2 -3711
(A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
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Council Member Price moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovementioned. The motion was seconded
by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
RECOGNITION OF CITIZEN ENGAGEMENT OFFICER: Police Chief Timothy
Jones presented Whitney Slightham, Citizen Engagement Officer, with an award for
outstanding dedication and participation in the Roanoke Police Department's Lip Sync
production "Can't Stop the Feeling."
BRIEFINGS:
Regional Greenway Plan Update
Liz Belcher, Roanoke Valley Greenway Coordinator, updated the Council on the
details of the 2018 Roanoke Valley Greenway Plan and introduced members of the
Roanoke Valley Greenway Commission who were in attendance. She highlighted the
following information:
• Update on Roanoke Valley Greenway Plan
• Process, Input, and Issues
• The Plan Content, Goals and Objectives
• Greenway Growth in Roanoke over 10 Years
(See copy of presentation on file in the City Clerk's Office.)
Ms. Belcher advised that the process entailed use of a steering committee
representing the five localities, hosted six initial public input meetings, received 542 on -
line survey responses, development of new connectivity mapping, hosted concurrent
meetings for the Parks and Recreation Master Plan, in April 2018 public review of draft
plan and June 2018 sought approval by the Greenway Commission.
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She concluded stating that the Plan was on -line at www.greenwa r�s.org, the
Planning Commission public hearing was scheduled for September 10, City Council
public hearing scheduled for September 17, with the other localities to hold public
hearings in September as well.
Council Member Bestpitch requested an assessment of the economic impact of
the greenways and suggested that paper alleys be looked into as a way to create
relativity inexpensive connections from neighborhoods into the greenways perhaps for
walkers and bikers.
Vice -Mayor Cobb inquired about the Greenway Ambassador Program, how
citizens can apply and engage in that process and proximity of the greenways and how
to let people know of the location; whereupon, Ms. Belcher advised that Renee Powers,
Recreation Program Supervisor, Department Parks and Recreation coordinated that
program and citizens could apply online through the website; and that the major trail
heads were a part the wayfinding and signage program.
There being no additional comments from the Council Members, Mayor Lea
thanked Ms. Belcher for the presentation and advised that the briefing would be
received and filed.
Melrose Orange Avenue Target Area (MOTA) Project Update
Chris Chittum, Director, Planning, Building and Development briefed the Council
on the progress of the Melrose Avenue Target Area Project and advised that for nearly
twenty years Community Development Block Grant (CDBG) and HOME funds have
been concentrated into one neighborhood at a time for greater community impact; and
past neighborhoods included Belmont, Gainsboro, Gilmer, Hurt Park, and West End. He
further advised that in 2014 the funds moved into the Melrose Avenue Target Area.
(See presentation on file in the City Clerk's Office.)
Mr. Chittum explained that the core activities included housing construction for
new owners, housing rehabilitation for new owners, which was in conjunction with
Habitat for Humanity, major and limited housing rehabilitation for existing homeowners,
in conjunction with TAP and Renovation Alliance, lead hazard abatement, community
support projects and infrastructure. He reviewed the expenditures and results noting
that $1.9 million CDBG, $1.5 million HOME, $130,000.00 Lead Safe funding had been
spent; and 27 new homeownership projects by Habitat for Humanity, 54 small rehab
projects by Renovation Alliance, 8 lead abatement projects by Lead Safe had been
completed to date, with $500,000.00 used for building acquisition and rehab for the
Community Solutions Center by Feeding America Southwest Virginia.
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Lastly, Mr. Chittum advised of the future of the project which included exploration
for improvement of Landsdowne streetscape redesigns /arterial crossings, grocery store
- recruit and facilitate development, major rehab projects by Total Action for Progress,
more new homeownership and limited rehab and a playground (Kiwanis). He further
advised that Fiscal Year 2021 would likely be the bridge year to transition to a new
neighborhood and it would be best to prepare by selecting the next target neighborhood
and the City was working with the New York Academy of Medicine on a new public
deliberation process, to begin in October, in which they come to Roanoke teach staff
and engage community members in the process in an effort to have a recommendation
for City Council to select the next target neighborhood.
Council Member Price inquired as to how the target neighborhood boundaries
were drawn; whereupon, Mr. Chittum advised that to keep it a concentrated area the
southern boundary was where the industry area picked up to the north of Hanover
Avenue where the conditions of the neighborhood improved.
She expressed that she looked forward to continual concentration in northwest
Roanoke because the needs were ongoing and hoped that a viable grocery store could
be placed in that area.
At 10:00 a.m., Mayor Lea declared the Council meeting in recess for a
Legislative Committee meeting.
At 10:48 a.m., the Council Meeting reconvened with all Members of Council in
attendance with the exception of Council Members Dykstra and Osborne, with Mayor
Lea presiding.
Continuation of Melrose Avenue Target Area (MOTA) Project Update
Council Member Garland inquired about the implementation of three bus stops in
said area that were not included in the presentation; whereupon, Mr. Chittum replied
that currently no funding had been identified. Mr. Garland suggested discussion at a
subsequent meeting of the Greater Roanoke Transit Company.
Following dialogue with regard to the initiatives of each target neighborhood,
Council Member Garland inquired about how the City could be more engaged in terms
of budget items for each specific area as opposed to specifically HOME and HUD
funded resources.
The City Manager replied that when brainstorming about the next target area,
City Council and staff engage in a more holistic fashion to vision the improvements for
the area and what items would be on the list of importance; and once a target area was
determined, work with people in the neighborhood to find out what they prioritize by
listening to them.
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Extensive dialogue ensued with regard to strengthening village centers,
generating more activity in neighborhoods and new businesses; whereupon, the
Assistant City Manager for Community Development advised that due to the use of
CDBG funding and the stringent federal requirements for economic development, it was
a tough area to delve into.
Mayor Lea commented that it was difficult for citizens to understand the CDBG
funding process and that staff should educate the community on the federal
requirements for usage of the funds.
Council Member Bestpitch inquired about the Choice Neighborhood Grants
previously applied for; whereupon, the City Manager advised that the City of Roanoke
was not a recipient.
Following additional comments from the Assistant City Manager for Community
Development regarding performance agreements, Mayor Lea thanked Mr. Chittum for
the presentation and advised that the briefing would be received and filed.
SMART SCALE Project Applications
Mark Jamison, Transportation Manager, and Luke Pugh, City Engineer,
highlighted the following items in connection with the Smart Scale Project Applications:
• Smart Scale
• Current Projects
• Current Applications
• Next Steps
(See copy of presentation on file in the City Clerk's Office.)
Discussion was held concerning the 10t' Street Improvement Project timeframe
for completion and traffic improvements in connection with the Colonial Avenue
improvements, particularly Bluefield Avenue and Persinger Road, S. W.
The Administration was encouraged to keep the neighborhoods up to date on the
projects, and to formulate plans early and engage the community.
Following comments by the City Manager, the Mayor advised that all remarks
would be received and filed.
At 11:47 a.m., Mayor Lea declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451; and thereafter to be
reconvened at 2:00 p.m., in the Council Chamber.
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At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Anita J. Price, William D. Bestpitch, Joseph L.
Cobb, John A. Garland and Mayor Sherman P. Lea, Sr. -5.
ABSENT: Council Members Michelle L. Dykstra and Djuna L. Osborne -2.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Alex L. Richardson, Minister,
Unitarian Universalist Church of Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
GOVERNMENT FINANCE OFFICERS ASSOCIATION CERTIFICATE OF
ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING: Mayor Lea
announced that the Government Finance Officers Association awarded a Certificate of
Achievement for Excellence in Financial Reporting for the City's Comprehensive Annual
Financial Report (CAFR) for the Fiscal Year ended 2017.
The Mayor presented two GFOA awards to the Director of Finance and staff.
DONATION FROM THE SMART TRANSPORTATION LOCAL UNION 363: Vice -
Mayor Cobb expressed appreciation to the members of the SMART Transportation
Division Local Union 363 for the donation of 40 backpacks filled with school supplies
that were received on Saturday, September 1, 2018, prior to the Western Virginia Labor
Federation Annual Labor Day Parade.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
BLACK DIAMOND SCHOOL OF BEAUTY: Khalid Jones, 215 Gilmer Avenue,
N. W., and Habibah Jones, 3855 Green Spring Avenue, N. W., representatives of the
Black Diamond School of Beauty, appeared before the Council to seek assistance for its
cosmetology (beauty and barber) program to assist students with a trade, which
program was no longer being funded through the Workforce Opportunity Innovative Act
(WOIA).
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TERMINATION FROM EMPLOYMENT: Robert Gravely, 3360 Hershberger
Road, N. W., appeared before the Council to once again speak about his termination
from employment with the City.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, and the item would be removed from the Consent Agenda and considered
separately. Mayor Lea called attention to two additional requests from the City Manager
for public hearings to be scheduled for Monday, September 17, 2018, at 7:00 p.m.
MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the
regular meeting of City Council held on Monday, August 6, 2018; and the recessed
meeting of City Council held on Wednesday, August 8, 2018, were before the body.
(See Minutes on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the reading of the minutes be dispensed with and
approved as recorded. The motion was seconded by Council Member Bestpitch and
adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
LIBRARY SYSTEM STATISTICS FOR FISCAL YEAR 2018: A communication
from the Assistant City Manager for Community Development transmitting a report of
the Library System Statistics for Fiscal Year 2018, was before the Council.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the communication be received and filed. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
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DEPARTMENT OF LIBRARIES SUMMER FEED AND READ PROGRAM FOR
FISCAL YEAR 2018: A communication from the Assistant City Manager for Community
Development transmitting a report of the Department of Libraries Summer Feed and
Read Program for Fiscal Year 2018, was before the Council.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the communication be received and filed. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
FAIR HOUSING BOARD: A communication from the City Clerk advising of the
resignation of Byron Hamlar as a member of the Fair Housing Board, effective
immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Council Member
Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
ANNUAL REPORT OF THE FAIR HOUSING BOARD FOR FISCAL YEAR 2017
- 2018: Annual Report of the Fair Housing Board for Fiscal Year 2017 - 2018, was
before the Council.
(See copy of Annual Report on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the Annual Report be received and filed. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
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ANNUAL REPORTS OF CITY PLANNING COMMISSION, BOARD OF ZONING
APPEALS AND ARCHITECTURAL REVIEW BOARD FOR FISCAL YEAR 2018:
Annual Reports of the City Planning Commission, Board of Zoning Appeals and
Architectural Review Board for Fiscal Year 2018, were before the Council.
(See copy of Annual Reports on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the Annual Reports be received and filed. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
ANNUAL REPORT OF THE HUMAN SERVICES ADVISORY BOARD FOR
FISCAL YEAR 2018: Annual Report of the Human Services Advisory Board for Fiscal
Year 2018, was before the Council.
(See copy of Annual Report on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the Annual Report be received and filed. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
ANNUAL REPORT OF THE CITY OF ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY, BOARD OF COMMISSIONERS FOR FISCAL YEAR 2018:
Annual Report of the City of Roanoke Redevelopment and Housing Authority, Board of
Commissioners for Fiscal Year 2018, was before the Council.
(See copy of Annual Report on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the Annual Report be received and filed. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
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OATHS OF OFFICE - ROANOKE PUBLIC LIBRARY BOARD - ROANOKE
VALLEY- ALLEGHANY REGIONAL COMM ISSION-ROANOKE CIVIC CENTER
COMMISSION - ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: Reports
of qualifications of the following individuals were before the Council:
Cassy Ammen as a member of the Roanoke Public Library Board to fill
unexpired term of office of Rachel H. Wheaton ending June 30, 2020;
Peter Volosin as a Citizen Representative of the Roanoke Valley -
Alleghany Regional Commission for a three -year term of office ending
June 30, 2021;
Linwood "Woody" Deans and Stephen Willis as members of the Roanoke
Civic Center Commission for three -year terms of office, each, ending
September 30, 2021; and
Timothy A. Witten and R. Gail Burruss as members of the City of Roanoke
Redevelopment and Housing Authority, Board of Commissioners for four -
year terms of office, each, ending August 31, 2022.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the reports of qualifications be received and filed.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
AMEND THE CONTRACT FOR PURCHASE AND SALE OF REAL PROPERTY
DATED MAY 22, 2018, FOR THE SALE OF CITY -OWNED PROPERTY LOCATED AT
201 CARVER AVENUE, N. E., TO RYT, LLC.: A written communication from the City
Manager requesting that a public hearing be scheduled for Monday, September 17,
2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later
date and time as the City Manager shall determine, in his discretion, to amend the
Contract for Purchase and Sale of Real Property dated May 22, 2018, for the sale of
approximately 1.2106 -acres of City -owned property located at 201 Carver Avenue,
N. E., to RYT, LLC., was before the Council.
(See communication on file in the City Clerk's Office.)
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Vice -Mayor Cobb moved that Council concur in the request of the City Manager
as abovementioned. The motion was seconded by Council Member Bestpitch and
adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
PROPOSED AGREEMENT FOR THE PURCHASE AND SALE OF REAL
ESTATE FOR THE DEVELOPMENT OF DOWNTOWN PARKING FACILITY AND
HOTEL: A written communication from the City Manager requesting that a public
hearing be scheduled for Monday, September 17, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or at such later date and time as the City
Manager shall determine, in his discretion, regarding a proposed Agreement for the
Purchase and Sale of Real Estate for the Development of Downtown Parking Facility
and Hotel, was before the Council.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that Council concur in the request of the City Manager
as abovementioned. The motion was seconded by Council Member Bestpitch and
adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
REIMBURSEMENT AS A LICENSED AGENCY OF DMV: Evelyn W. Powers,
City Treasurer, submitted a written communication recommending acceptance of the
reimbursement as a Licensed Agency of DMV ( "DMV Select "); and the City Manager
submitted a written communication concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance: 539
( #41234 - 090418) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles to be a License Agent called a DMV Select Office, amending and
reordaining certain sections of the 2018 - 2019 General Fund and Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 1.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41234-
090418. The motion was seconded by Council Member Garland.
Following expression of appreciation by Council Member Garland, Budget
Ordinance No. 41234 - 090418 was adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
ACCEPTANCE OF THE LOCAL EMERGENCY MANAGEMENT
PERFORMANCE GRANT: The City Manager submitted a written communication
recommending acceptance of the Local Emergency Management Performance Grant
from the Virginia Department of Emergency Management.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41235 - 090418) A RESOLUTION accepting the FY2017 Local Emergency
Management Performance Grant (LEMPG) to the City from the Virginia Department of
Emergency Management (VDEM), and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 2.)
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Vice -Mayor Cobb moved the adoption of Resolution No. 41235 - 090418. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
ACCEPTANCE OF THE NATIONAL ENDOWMENT FOR THE ARTS
CHALLENGE AMERICA GRANT: The City Manager submitted a written
communication recommending acceptance of the National Endowment for the Arts
Challenge America Grant to support the "Arches Project."
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41236 - 090418) A RESOLUTION accepting a National Endowment for the Arts
( "NEA") Challenge America Grant, which Grant requires matching funds from the City;
approving and confirming the application process for such NEA Grant; authorizing the
City Manager to sign any documents required by the NEA to accept such Grant; and
authorizing the City Manager to provide additional information, to take any necessary
actions and to execute any additional documents needed to obtain, accept, receive,
implement, administer, and use such funds.
(For full text of resolution, see Resolution Book No. 80, page 3.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41236- 090418. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
Council Member Bestpitch offered the following budget ordinance:
( #41237 - 090418) AN ORDINANCE to appropriate funding from the Federal
Government National Endowment for the Arts Grant, amending and reordaining certain
sections of the 2018 - 2019 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 4.)
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Council Member Bestpitch moved the adoption of Budget Ordinance No. 41237-
090418. The motion was seconded by Vice -Mayor Cobb and adopted by the following
vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
FY 2019 VIRGINIA DEPARTMENT OF TRANSPORTATION FUNDS: The City
Manager submitted a written communication recommending acceptance of the FY 2019
Virginia Department of Transportation funds for the paving of Lafayette Boulevard,
N. W., from Melrose Avenue, N. W., to Wellesley Street, N. W.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41238 - 090418) A RESOLUTION authorizing the acceptance of the FY 2019
Virginia Department of Transportation (VDOT) Primary Extension funding for the paving
of Lafayette Boulevard, N. W. (Route 116) from Melrose Avenue, N. W. to Wellesley
Street, N. W., Roanoke, Virginia; authorizing the City Manager to execute a Standard
Project Administration Agreement and Appendix A documents with VDOT; and
authorizing the City Manager to provide any additional information, execute any
necessary additional documents, and to take any necessary actions to obtain, accept,
receive, implement, use, and administer the above mentioned funds.
(For full text of resolution, see Resolution Book No. 80, page 5.)
Council Member Price moved the adoption of Resolution No. 41238 - 090418.
The motion was seconded by Vice -Mayor Cobb.
Following response by the Assistant City Manager for Operations regarding
specific funding for the paving of Lafayette Boulevard, N. W., Resolution No. 41238-
090418 was adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
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Council Member Price offered the following budget ordinance:
( #41239 - 090418) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation for Capital Street Paving projects, amending and
reordaining certain sections of the 2018 - 2019 Capital Projects Fund Appropriations
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 6.)
Council Member Price moved the adoption of Budget Ordinance No. 41239-
090418. The motion was seconded by Council Member Garland and adopted by the
following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
COVE ROAD STORMWATER DRAINAGE IMPROVEMENT PROJECT: The
City Manager submitted a written communication recommending acquisition of real
property rights in connection with the Cove Road Stormwater Drainage Improvement
Project.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following ordinance:
( #41240 - 090418) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Cove Road Stormwater Drainage
Improvement Project (Project); authorizing City staff to acquire such property rights by
negotiation for the City; authorizing the City Manager to execute appropriate acquisition
documents; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 7.)
Vice -Mayor Cobb moved the adoption of Ordinance No. 41240 - 090418. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
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DESCHUTES LAND SALE AND RETURN OF VIRGINIA ECONOMIC
DEVELOPMENT PARTNERSHIP AUTHORITY FUNDING: The City Manager
submitted a written communication recommending appropriation of Deschutes Land
Sale and Return of Virginia Economic Development Partnership Authority funding.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #41241 - 090418) AN ORDINANCE to appropriate funding for the Deschutes
project, amending and reordaining certain sections of the 2018 - 2019 Capital Projects
Fund Appropriations and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 8.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41241-
090418. The motion was seconded by Vice -Mayor Cobb and adopted by the following
vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
COMMENTS BY THE CITY MANAGER.
The City Manager commented on the following items:
Solid Waste Collection Schedule Changes
• City offices were closed on Monday, September 3, for Labor Day holiday. As
a result, all residential /commercial solid waste collection (including, recycling,
bulk and brush) will be delayed one day:
• Monday — Trash, "A" week single- stream recycling, bulk and brush will be
collected on Tuesday
• Tuesday — Trash, "A" week single- stream recycling, bulk and brush will be
collected on Wednesday
• Wednesday — Trash, "A" week single- stream recycling, bulk and brush will
be collected on Thursday
• Thursday — Trash, "A" week single- stream recycling, bulk and brush will
be collected on Friday
• For more information, call 853 -2000, option 1
Citizens Are Invited to Participate in a Regional Survey
• The Roanoke Valley - Alleghany Regional Commission is conducting a
Regional Commission Hazard Mitigation Plan Survey to be used in updating
the existing hazard mitigation plan, and assure region -wide safety and
adequate preparation for the protection of the life and property of the citizens
of the region.
• The plan will cover the counties of Alleghany, Botetourt, Craig, and Roanoke;
cities of Covington, Roanoke and Salem; and the towns of Buchanan, Clifton
Forge, Fincastle, Iron Gate, New Castle, Troutville and Vinton.
• The survey is available online on the Regional Commission's website at
rvarc.org. The survey period will close on September 30.
Youth Summit Scheduled for Saturday
• The Fifth Annual Roanoke Youth Summit will be held on Saturday,
September 8, at Patrick Henry High School. Doors will open at 9:30 a.m., the
event will begin at 10:00 a.m. and wrap up at 2:00 p.m.
• The Summit is open to middle and high - school students and their parents or
guardians, as an opportunity to learn about various services available to
youth and families.
• This year's theme is "Express Yourself' and workshops will focus on self -
expression and how to maintain a healthy lifestyle.
• City staff will be on hand to invite youth to provide input for Plan Roanoke,
with regard to how they want Roanoke to look 20 years from now.
CITY ATTORNEY:
MASTER SERVICES AGREEMENT AND DARK FIBER USE LICENSE WITH
THE ROANOKE VALLEY BROADBAND AUTHORITY: The City Attorney submitted a
written report recommending the execution of a Master Services Agreement and Dark
Fiber Use License with the Roanoke Valley Broadband Authority to connect certain City
offices to the network.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following ordinance:
( #41242 - 090418) AN ORDINANCE authorizing the City Manager to execute a
Master Services Agreement and Dark Fiber Use License (collectively, the "License
Agreements ") with the Roanoke Valley Broadband Authority ( "Authority "), governing the
terms and conditions of the City's connection of certain of its offices to the Authority's
fiber optic, broadband internet network ( "Network "), upon certain terms and conditions,
and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 9.)
R
Vice -Mayor Cobb moved the adoption of Ordinance No. 41242 - 090418. The
motion was seconded by Council Member Garland and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ANNUAL VIRGINIA MUNICIPAL LEAGUE BUSINESS MEETING: Vice -Mayor
Cobb offered the following resolution amending Resolution No. 41223 - 082018
designating the Honorable Djuna L. Osborne as the Voting Delegate, the Honorable
John A. Garland as the Alternate Voting Delegate for the Business Session and Melinda
Mayo as the Staff Assistant for the Annual Virginia Municipal League Business Meeting
to be held on Tuesday, October 2, 2018 in Hampton, Virginia:
( #41243 - 090418) A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session and meetings of the Urban Section of
the Virginia Municipal League and designating a Staff Assistant for any meetings of the
Urban Section.
(For full text of resolution, see Resolution Book No. 80, page 10.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41243 - 090418. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL.
i
MODERNIZING SCHOOLS WITHOUT RAISING TAXES: Council Member
Bestpitch called attention to a news article about how Senator Bill Stanley proposes
modernizing schools without raising taxes.
(See copy of article and additional documents on file in the City Clerk's Office.)
5TH ANNUAL YOUTH SUMMIT: Council Member Price announced that the 5th
Annual Youth Summit will be held on Saturday, September 8 at Patrick Henry High
School. Encouraged all youth and parents to attend.
(See copy of flyer on file in the City Clerk's Office.)
ANNUAL HENRY STREET HERITAGE FESTIVAL: Council Member Price also
announced that the Annual Henry Street Heritage Festival will be held on Saturday,
September 15 in Elmwood Park. Gates open at 10:30 a.m. Tickets are $20.00 in
advance. No tickets sold the day of the event.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Vice -Mayor Cobb moved that each Member of City Council certify to the
best of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Members Dykstra and Osborne were absent.)
ECONOMIC DEVELOPMENT AUTHORITY: The Mayor called attention to the
upcoming expiration of the four -year term of office of Matthew Fink as a Director of the
Economic Development Authority for a term of office ending October 20, 2018;
whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Matthew Fink.
547
There being no further nominations Mr. Fink was reappointed as a Director of the
Economic Development Authority for a term of office of four years ending October 19,
2022. The City Attorney was instructed to prepare the proper measure for adoption by
the Council at a subsequent meeting.
Lea -5. FOR MR. FINK: Council Members Price, Bestpitch, Cobb, Garland and Mayor
(Council Members Dykstra and Osborne were absent.)
HUMAN SERVICES ADVISORY BOARD: The Mayor called attention to a
vacancy created by the resignation of the Reverend Gary Heaton as a member of the
Human Services Advisory Board ending November 30, 2018; whereupon, he opened
the floor for nominations.
Council Member Bestpitch placed in nomination the name of Aaron Cain Turner.
There being no further nominations, Mr. Turner was appointed as a member of
the Human Services Advisory Board to fill the unexpired term of office of the
Reverend Gary Heaton ending November 30, 2018; and for an additional term of office
of four years, ending November 30, 2022, by the following vote:
FOR MR. TURNER: Council Members Price, Bestpitch, Cobb, Garland and
Mayor Lea -5.
(Council Members Dykstra and Osborne were absent.)
ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to the
expiration of the three -year term of office of D. David Parr, Jr., as a member of the
Roanoke Neighborhood Advocates for a term of office ending June 30, 2018. He noted
Mr. Parr was reappointed for a three -year term office during the June 4, 2018 Council
meeting, but declined the reappointment. Mayor Lea opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Jacqueline Moon.
There being no further nominations, Ms. Moon was appointed to replace
D. David Parr, Jr., as a member of the Roanoke Neighborhood Advocates for a term of
office ending June 30, 2021, by the following vote:
Lea -5. FOR MS. MOON: Council Members Price, Bestpitch, Cobb, Garland and Mayor
(Council Members Dykstra and Osborne were absent.)
•
TOWING ADVISORY BOARD: The Mayor called attention to the upcoming
expiration of the three -year term of office of Roanoke City Deputy Police Chief Chester
Smith as a law enforcement representative of the Towing Advisory Board ending
October 31, 2018; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Aaron Cook,
Roanoke City Police Captain.
There being no further nominations, Arron Cook was appointed to replace
Deputy Police Chief Chester Smith as a law enforcement representative of the Towing
Advisory Board for a term of office of three years, commencing November 1, 2018 and
ending October 31, 2021, by the following vote:
FOR CAPTAIN COOK: Council Members Price, Bestpitch, Cobb, Garland and
Mayor Lea -5.
(Council Members Dykstra and Osborne were absent.)
YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to the
expiration of the one -year terms of office of Briana Wilson and Kameron Washington -
Brown as student representative/William Fleming High School ending June 30 2018;
whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of Lenora M. Morgan
and Briana Wilson.
There being no further nominations, Ms. Wilson was reappointed as the Student
Representative/William Fleming High School; and Ms. Morgan was appointed to replace
Kameron Washington -Brown as the Alternate Student Representative/William Fleming
High School for one year terms of office, each, ending June 30, 2019, by the following
vote:
FOR MS. WILSON AND MS. MORGAN: Council Members Price, Bestpitch,
Cobb, Garland and Mayor Lea -5.
(Council Members Dykstra and Osborne were absent.)
DEFINED CONTRIBUTION BOARD: The Mayor called attention to vacancies
created by the promotion of Amelia C. Merchant, former Management and Budget
Director, as an Assistant City Manager for Operations Designee of the Defined
Compensation Board ending June 30, 2021; and the replacement of Barbara A.
Dameron, former Director of Finance, by position, as an ex- officio member of the
Defined Contribution Board; whereupon, he opened the floor for nominations.
MKS
Council Member Bestpitch placed in nomination the name of R. B. Lawhorn,
Budget Administrator; and Amelia C. Merchant, Director of Finance.
There being no further nominations, Mr. Lawhorn was appointed as the Assistant
City Manager for Operations designee to fill the unexpired term of office of Amelia C.
Merchant, former Management and Budget Director, ending June 30, 2021; and
Amelia C. Merchant, Director of Finance, was appointed to replace Barbara A. Dameron
as an ex- officio member of the Defined Contribution Board, by the following vote:
FOR MR. LAWHORN AND MS. MERCHANT: Council Members Price,
Bestpitch, Cobb, Garland and Mayor Lea -5.
(Council Members Dykstra and Osborne were absent.)
VIRGINIA CAREER WORKS -BLUE RIDGE LOCAL WORKFORCE
DEVELOPMENT: The Mayor referred to a letter from Virginia Career Works advising
that per the Workforce Innovation and Opportunity Act (WOIA) of 2014, the Chief Local
Elected Official (CLEO) must include the chief elected official, or another designated
local elected official, from each locality within Local Workforce Development Area
3(LWDA3), which includes the Cities of Covington, Roanoke, and Salem, and the
Counties of Alleghany Botetourt, Craig, Franklin and Roanoke; and in order to be in
compliance, the City of Roanoke must appoint a local elected official and an alternate
from the current City Council members, and the length of terms should be determined
by the local jurisdiction.
(See copy of letter from Virginia Career Works on file in the City Clerk's Office.)
Council Member Bestpitch placed in nomination the names of Mayor Sherman P.
Lea, Sr. and Vice -Mayor Joseph L. Cobb.
There being no further nominations, Mayor Lea, was appointed as the local
elected - official representative; and Vice -Mayor Cobb, as the local alternate elected —
official representative, of the Virginia Career Works -Blue Ridge, for terms of office of
two years, each, commencing July 1, 2018 and ending June 30, 2020, by the following
vote:
FOR MAYOR LEA AND VICE -MAYOR COBB: Council Members Price,
Bestpitch, Cobb, Garland and Mayor Lea -5
(Council Members Dykstra and Osborne were absent.)
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 3:28 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Reynol , MC
City Clerk
Sherman P. Lea, Sr.
Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
September 17, 2018
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
September 17, 2018, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 41181 - 070218
adopted by the Council on Monday, July 2, 2018.
PRESENT: Council Members William D. Bestpitch, Joseph L. Cobb, Michelle L.
Dykstra, (arrived late) John A. Garland, Djuna L. Osborne, Anita J. Price and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by Vice -Mayor Joseph L. Cobb.
MOMENT OF SILENCE: Mayor Lea called for a Moment of Silence in memory of
the late Samuel H. McGhee, III, a former Assistant City Manager and former City
Engineer, for the City of Roanoke, who passed away on September 6, 2018.
At this point, Council Member Dykstra entered the meeting (2:03 p.m.).
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
WELCOMING WEEK: Mayor Lea declared September 14 — 23, 2018 as
Welcoming Week.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
552
The Mayor presented the ceremonial copy of the proclamation to Whitney
Slightham, Citizen Engagement Officer.
TRIBUTE TO ROBERT CLEMENT: Council Member Bestpitch offered the
following resolution recognizing Robert A. Clement, Neighborhood Services Coordinator:
( #41244 - 091718) A RESOLUTION recognizing and paying tribute to Robert A.
(Bob) Clement, Jr., a distinguished and beloved City employee and long -time Roanoke
resident, for his exemplary public service to the City of Roanoke and its citizens.
(For full text of resolution, see Resolution Book No. 80, page 12.)
Council Member Bestpitch moved the adoption of Resolution No. 41244 - 091718.
The motion was seconded by Council Member Dykstra.
Following outstanding accolades by all Council Members, Resolution No. 41244-
091718 was adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
Mayor Lea presented a ceremonial copy of Resolution No. 41244 - 091718 to Mr.
Clement.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
The Mayor advised that City Council sets this time as a priority for citizens to be
heard. All matters will be referred to the City Manager for response, recommendation or
report to Council, as he may deem appropriate.
IMPORTANCE OF THE GOVERNMENT, BUSINESS AND NEIGHBORHOOD
RELATIONSHIP: Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the
Council and spoke with regard to the great work of Bob Clement, the impact of the
Roanoke Neighborhood Advocates and the importance of the government, business and
neighborhood relationship.
SUPPORT OF THE STARBUCKS COFFEE SHOP TO COME TO BLUE HILLS
DRIVE: Chris Craft, 1501 East Gate Avenue, N. E., appared
spoke in support of the Starbucks Coffee shop to come to Blue Hills Drive and added that
the rates of Cox Communications were not affordable.
553
CLEANUP OF PROPERTY LOCATED AT MERCER AND CARROLL AVENUES,
N. W.: Estelle McCadden, 2128 Mercer Avenue, N. W., appeared before the Council and
spoke with regard to the cleanup of property located at Mercer and Carroll Avenues; and
requested City Manager follow up on the matter, as well as the City maintaining the alley
behind her residence since there is no front access for vehicles.
LACK OF ECONOMIC GROWTH: Robert Gravely, 3360 Hershberger Road,
N. W., appeared before the Council and spoke on the lack of economic growth in the City.
STANDARDS OF STATE LEGISLATION: Alexandros Frith, 319 Mountain
Avenue, S. W., appeared before the Council and spoke with regard to the standards of
state legislation.
POSTPONEMENT OF
Cathcart, President, Grandin
announced the postponement
September 25.
POTLUCK/SOCIAL IN FISHBURN PARK: Freeda
Court Association, appeared before the Council and
of the Potluck/Social in Fishburn Park until Tuesday,
CONSENT AGENDA
All matters listed under the Consent Agenda were considered to be routine by the
Members of City Council and would be enacted by one motion. There would be no
separate discussion of the items. If discussion was desired, the item would be removed
from the Consent Agenda and considered separately.
MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the
regular meeting of City Council held on Monday, August 20, 2018, was before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Dykstra moved that the reading of the minutes be dispensed with
and approved as recorded. The motion was seconded by Vice -Mayor Cobb and adopted
by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
554
AMENDMENT TO THE COMPREHENSIVE PLAN: A communication from the
City Attorney requesting authorization for the City Manager to file the appropriate
applications for an amendment to the Comprehensive Plan in connection with a
telecommunication facility or cell tower on a portion of City -owned property situated at
502 19th Street, S. E. (Fallon Park), was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Vice -Mayor Cobb and
adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
AMENDMENT TO THE COMPREHENSIVE PLAN: A communication from the
City Attorney requesting authorization for the City Manager to file the appropriate
applications for an amendment to the Comprehensive Plan in connection with a
telecommunication facility or cell tower on a portion of City -owned property situated at
3137 Preston Avenue, N. W. (Preston Park), was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Vice -Mayor Cobb and
adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
DEPARTMENT OF LIBRARIES ADULT AND YOUTH SUMMER READING
PROGRAM FOR FISCAL YEAR 2018: A communication from the Assistant City
Manager for Community Development transmitting a report of the Department of Libraries
Adult and Youth Summer Reading Program for Fiscal Year 2018.
(See communication on file in the City Clerk's Office.)
A fp-c
401
Council Member Dykstra moved that the communication be received and filed. The
motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
RESIGNATION OF MICHAEL SHOCKLEY AS A MEMBER OF THE CITY OF
ROANOKE PENSION PLAN, BOARD OF TRUSTEES: A communication from the City
Clerk advising of the resignation of Michael Shockley as a member of the City of Roanoke
Pension Plan, Board of Trustees, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Vice -Mayor Cobb
and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
RESIGNATION OF TROY RECH AS A MEMBER OF THE PARKS AND
RECREATION ADVISORY BOARD: A communication from the City Clerk advising of
the resignation of Troy Rech as a member of the Parks and Recreation Advisory Board,
effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that the resignation be accepted and the
communication be received and filed. The motion was seconded by Vice -Mayor Cobb
and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
ANNUAL REPORT OF THE PARKS AND RECREATION ADVISORY BOARD
FOR FISCAL YEAR 2017 - 2018: Annual Report of the Parks and Recreation Advisory
Board for Fiscal Year 2017 - 2018, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
556
Council Member Dykstra moved that the Annual Report be received and filed. The
motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
ANNUAL REPORT OF THE MILL MOUNTAIN ADVISORY BOARD FOR FISCAL
YEAR 2017 - 2018: Annual Report of the Mill Mountain Advisory Board for Fiscal Year
2017 - 2018, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Dykstra moved that the Annual Report be received and filed. The
motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
ANNUAL REPORT OF THE AUDIT COMMITTEE FOR FISCAL YEAR ENDING
JUNE 30, 2018: Annual Report of the Audit Committee for Fiscal Year ending June 30,
2018, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Dykstra moved that the Annual Report be received and filed. The
motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
MINUTES OF THE AUDIT COMMITTEE: Minutes of the Audit Committee held on
Wednesday, June 6, 2018, was before the Council.
(See minutes on file in the City Clerk's Office.)
Council Member Dykstra moved that the minutes be received and filed. The motion
was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
ANNUAL REPORT OF THE BOARD OF EQUALIZATION FOR THE TAXABLE
YEAR JULY 1, 2018 - JUNE 30, 2019: A communication from the Honorable William D.
Broadhurst, Judge, Twenty -third Judicial Circuit of Virginia, transmitting the Annual
Report of the Board of Equalization for the taxable year July 1, 2018 - June 30, 2019, was
before the Council.
(See Annual Report on file in the City Clerk's Office.)
Council Member Dykstra moved that the Annual Report be received and filed. The
motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE - ROANOKE NEIGHBORHOOD ADVOCATES: Report of
qualification of Jacqueline W. Moon as a member of the Roanoke Neighborhood
Advocates for a term of office ending June 30, 2021, was before the Council:
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Council Member Dykstra moved that the report of qualification be received and
filed. The motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
LOCAL EMERGENCY: Vice -Mayor Cobb offered the following resolution
confirming that a local emergency existed throughout the City of Roanoke commencing
September 13, 2018:
558
( #41245 - 091718) A RESOLUTION confirming the declaration of a local
emergency by the City Manager, conferring emergency powers in the City Manager as
Director of Emergency Management; authorizing the City Manager to make application
for Federal and State public assistance to deal with such emergency; designating a fiscal
agent and an agent for submission of financial information for the City; and calling upon
the Federal and State governments for assistance.
(For full text of resolution, see Resolution Book No. 80, page 14.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41245 - 091718. The
motion was seconded by Council Member Bestpitch.
Following remarks of compassion by Council Member Bestpitch for all the victims
throughout parts of North and South Carolina, Tennessee, West Virginia and Virginia,
and expression of appreciation to the City Manager and Administration and neighboring
jurisdictions, Resolution No. 41245 - 091718 was adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
EXPIRATION OF THE TWO -YEAR TERMS OF OFFICE OF COUNCIL -
APPOINTED OFFICERS: Council Member Michelle L. Dykstra, Chairman, Roanoke City
Council Personnel Committee, submitted a written communication advising of the
expiration of the two -year terms of office of the City Attorney, City Clerk and Municipal
Auditor ending September 30, 2018.
(See copy of communication on file in the City Clerk's Office.)
Council Member Garland read the following Statement of Conflict of Interest into
the record:
"STATEMENT OF CONFLICT OF INTEREST
I, John A. Garland, state that I have a personal interest in Agenda Section 6.
Petitions and Communications, Item 6.a. of the 2:00 p.m. Session of City Council on
September 17, 2018, regarding a communication from Council Member Michelle L.
Dykstra, Chairman, Roanoke City Council Personnel Committee, advising of the
expiration of the two -year terms of office of the City Attorney, City Clerk, and Municipal
Auditor ending September 30, 2018, because the City Attorney is a residential tenant at
a property owned by 209 15f Street LLC, a limited liability company in which I own an
interest.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask that it
be made a part of the minutes of this meeting.
Witness the following signature made this 17th day of September 2018.
S /John A. Garland
John A. Garland, Council Member'
(See copy of Conflict of Interest Statement on file in the City Clerk's Office.)
Council Member Dykstra moved that the Council concurred in the reappointment
of the City Attorney, City Clerk and Municipal Auditor for terms of two - years, each, ending
September 30, 2020. The motion was seconded by Vice -Mayor Cobb and adopted by
the following vote:
Lea -6.
AYES: Council Member Bestpitch, Cobb, Dykstra, Osborne, Price and Mayor
NAYS: None -0.
(Council Member Garland abstained from voting.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
BRIEFINGS:
Summer Youth Employment Program Report
Aisha Johnson, Assistant to the City Manager, briefed the Council on the Youth
Services Initiative and the Summer Youth Work Program (SYWP) structure. She
highlighted the following information:
• SYWP Schedule
• Youth Served
• Survey Results
• Youth Perspective
(See copy of presentation on file in the City Clerk's Office.)
560
Ms. Johnson summarized the report stating that the Youth Services Initiative was
restructured in 2013 with a primary focus for outreach to youth primarily in middle and
high school to give youth a voice. She added that the work program was in its second
year, administered by Goodwill Industries of the Valleys, Inc., serving up to 100 youth
from 14 to 21 years of age who reside in the City of Roanoke. Ms. Johnson introduced
Ernesto Muse, Goodwill Industries of the Valleys, Inc., who concluded the briefing.
Mr. Muse advised that 125 youth participated and worked at nine sites across the
City and based upon the survey results, the youth desired jobs from the following sites be
added to the list for next year - -hair salon, pet store, car wash, movie theater, fast food
and day care. Mr. Muse introduced Isaac Moore and Vashay Mcalla who offered
comments on their experiences as participants in the program.
Council Member Dykstra inquired about transportation for the program and how
wages were determined; whereupon, Mr. Muse replied that transportation assistance was
offered for all participants placed at a site through bus passes for the first two weeks or
until the first paycheck was issued and wages were determined by the employer based
on how the other employees were compensated.
Following additional comments from the Council Members on the success of the
program, Mayor Lea expressed appreciation to Ms. Johnson, Ms. Mcalla and Messrs.
Muse and Moore for an informative presentation and advised that the briefing would be
received and filed.
ITEMS RECOMMENDED FOR ACTION:
FY19 URBAN AND COMMUNITY FORESTRY GRANT: The City Manager
submitted a written communication recommending acceptance of the FY19 Urban and
Community Forestry Grant from the Virginia Department of Forestry.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following resolution:
( #41246- 091718) A RESOLUTION accepting a FY 2019 Urban and Community
Forestry Grant from the Virginia Department of Forestry to fund a part -time Urban Forestry
Planner to work under the Urban Forester, and authorizing the execution of any required
documents in connection therewith, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 80, page 15.)
561
Council Member Garland moved the adoption of Resolution No. 41246- 091718.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Cobb offered the following budget ordinance:
( #41247 - 091718) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Urban and Community Forestry Grant, amending and
reordaining certain sections of the 2018 - 2019 General and Grant Funds Appropriations,
and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 16.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41247 - 091718.
The motion was seconded by Council Member Garland and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
2019 MULTI - JURISDICTIONAL DRIVING UNDER THE INFLUENCE
TASKFORCE GRANT: The City Manager submitted a written communication
recommending acceptance of the Virginia Department of Motor Vehicles 2019
multi - jurisdictional Driving Under the Influence Taskforce Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following resolution:
( #41248 - 091718) A RESOLUTION authorizing acceptance of a 2019 Department
of Motor Vehicles grant to participate in a multi - jurisdictional Driving Under the Influence
Task Force to the City from the Commonwealth of Virginia's Department of Motor
Vehicles, and authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 17.)
562
Council Member Garland moved the adoption of Resolution No. 41248 - 091718.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Cobb offered the following budget ordinance:
( #41249 - 091718) AN ORDINANCE to appropriate funding from the U.S. National
Highway Traffic Safety Administration through the Commonwealth of Virginia Department
of Motor Vehicles for a Driving Under the Influence Task Force grant, amending and
reordaining certain sections of the 2018 - 2019 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 18.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41249 - 091718.
The motion was seconded by Council Member Garland and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
2019 TRAFFIC SAFETY (SELECTIVE ENFORCEMENT - ALCOHOL) GRANT:
The City Manager submitted a written communication recommending acceptance of the
Virginia Department of Motor Vehicles 2019 Traffic Safety (Selective Enforcement -
Alcohol) Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following resolution:
( #41250 - 091718) A RESOLUTION authorizing the acceptance of the 2019
Department of Motor Vehicles Traffic Safety (Selective Enforcement — Alcohol) Grant to
the City from the Virginia Department of Motor Vehicles, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 19.)
Council Member Garland moved the adoption of Resolution No. 41250 - 091718.
The motion was seconded by Council Member Osborne and adopted by the following
vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Cobb offered the following budget ordinance:
( #41251 - 091718) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for an alcohol enforcement traffic safety grant, amending and reordaining
certain sections of the 2018 - 2019 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 20.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41251- 091718.
The motion was seconded by Council Member Garland and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
2019 TRAFFIC SAFETY (SELECTIVE ENFORCEMENT - SPEED) GRANT: The
City Manager submitted a written communication recommending acceptance of the
Virginia Department of Motor Vehicles 2019 Traffic Safety (Selective
Enforcement - Speed) Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following resolution:
( #41252 - 091718) A RESOLUTION authorizing the acceptance of the 2019
Department of Motor Vehicles Traffic Safety (Selective Enforcement — Occupant
Protection) Grant to the City from the Virginia Department of Motor Vehicles, and
authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 21.)
564
Council Member Garland moved the adoption of Resolution No. 41252- 091718.
The motion was seconded by Council Member Osborne and adopted by the following
vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Cobb offered the following budget ordinance:
( #41253 - 091718) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for a speed enforcement traffic safety grant, amending and reordaining
certain sections of the 2018 - 2019 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 22.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41253 - 091718.
The motion was seconded by Council Member Garland and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
2019 TRAFFIC SAFETY (SELECTIVE ENFORCEMENT - OCCUPANT
PROTECTION) GRANT: The City Manager submitted a written communication
recommending acceptance of the Virginia Department of Motor Vehicles 2019 Traffic
Safety (Selective Enforcement - Occupant Protection) Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following resolution:
( #41254 - 091718) A RESOLUTION authorizing the acceptance of the 2019
Department of Motor Vehicles Traffic Safety (Selective Enforcement — Occupant
Protection) Grant to the City from the Virginia Department of Motor Vehicles, and
authorizing execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 23.)
Council Member Garland moved the adoption of Resolution No. 41254 - 091718.
The motion was seconded by Council Member Osborne and adopted by the following
vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Cobb offered the following budget ordinance:
( #41255 - 091718) AN ORDINANCE to appropriate funding from the U.S.
Department of Transportation through the Commonwealth of Virginia Department of
Motor Vehicles for an occupant protection traffic safety grant, amending and reordaining
certain sections of the 2018 - 2019 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 24.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41255 - 091718.
The motion was seconded by Council Member Garland and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
GARDEN CITY BOULEVARD SAFE ROUTES TO SCHOOL PROJECT: The City
Manager submitted a written communication recommending de- appropriation of funds in
connection with the conclusion of the Garden City Boulevard Safe Routes to School
Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following budget ordinance:
( #41256- 091718) AN ORDINANCE to reduce funding from the Virginia
Department of Transportation for the Garden City Greenway project, amending and
reordaining certain sections of the 2018 - 2019 CcIpital Projects Fund Appropriations and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 25.)
Council Member Garland moved the adoption of Budget Ordinance No. 41256-
091718. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
SEALED TRASH COMPACTOR USAGE FEES: The City Manager submitted a
written communication recommending amendment of the City's Fee Compendium to
reflect a revised definition of the Sealed Trash Compactor usage fees.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland read the following Statement of Conflict of Interest into
the record:
"STATEMENT OF CONFLICT OF INTEREST
1, John A. Garland, state that I have a personal interest in Agenda Section 7.
Reports of City Officers and Comments of City Manager, Item 7.a.7., of the 2:00 p.m.
Session of City Council on September 17, 2018, regarding an Amendment of the City's
Fee Compendium to reflect a revised definition of the Sealed Trash Compactor usage fee
because I hold interests in apartment buildings within sealed trash compactor districts
that utilize the sealed trash compactors.
Therefore, pursuant to Virginia Code Section 2.2- 311.2, 1 must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask that it
be made a part of the minutes of this meeting.
Witness the following signature made this 17th day of September 2018.
s /John A. Garland
John A. Garland, Council Member'
(See copy of Conflict of Interest Statement on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41257 - 091718) A RESOLUTION amending the Refuse Collection Fee section
of the Fee Compendium for refuse collection in the Central Business District, by adding
"Multi- Family Apartment Buildings" and "Condominium Units" as additional trade
categories for properties that may be assessed such fee, as set out below; and
establishing an effective date.
(For full text of resolution, see Resolution Book No. 80, page 26.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41257 - 091718. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
At this point, Mayor Lea relinquished the Chair to the Vice -Mayor and left the
meeting (3:45 p.m.).
COMMENTS OF THE CITY MANAGER.
The City Manager shared the following comments:
Response to Hurricane Florence
• Thanked city employees in all departments who worked so hard this past week and over
the weekend to prepare for a response to the impact of Hurricane Florence.
• Special thanks to Marci Stone, Roanoke Fire -EMS Battalion Chief for Emergency
Management & Community Preparedness. Under her leadership, the city's Emergency
Operations are ready to respond to whatever comes our way from this storm.
CITY ATTORNEY:
TAX EXEMPTION FOR THE LOCAL OFFICE ON AGING, INC.: The City
Attorney submitted a written report recommending a correction of a scrivener's error in
Ordinance No. 41227 - 082018 adopted on August 20, 2018, to provide for an effective
date of January 1, 2019, in connection with tax exemption for the Local Office on
Aging, Inc.
(For full text, see report on file in the City Clerk's Office.)
� M*OO
Council Member Dykstra offered the following ordinance:
( #41258 - 091718) AN ORDINANCE amending and reordaining Ordinance No.
41227 - 082018, adopted August 20, 2018, designating certain real property located at
4932 Frontage Road, designated as Official Tax Map No. 6490805 ( "Property "), owned
by Local Office on Aging, Inc., a Virginia non - stock, not for profit corporation devoted
exclusively to charitable and benevolent purposes on a nonprofit basis ( "Applicant "), as
exempt from real property taxation pursuant to Section 58.1 -3651, Code of Virginia (1950)
as amended, to correct a scrivener's error; and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 27.)
Council Member Dykstra moved the adoption of Ordinance No. 41258 - 091718.
The motion was seconded by Council Member Garland and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Osborne, Price and Vice -
Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
REPORTS OF COMMITTEES:
VARIOUS EDUCATIONAL PROGRAMS: The Roanoke City School Board
submitted a written report requesting appropriation of funds for various educational
programs; and the City Manager submitted a written report recommending that Council
concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #41259 - 091718) AN ORDINANCE to appropriate funding from the
Commonwealth and Federal grants and the Schools General Fund for various
educational programs, amending and reordaining certain sections of the 2018 - 2019
School Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 28.)
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41259-
091718. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Osborne, Price and Vice -
Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ECONOMIC DEVELOPMENT AUTHORITY: Council Member Garland offered the
following resolution reappointing Matthew Fink as a Director of the City of Roanoke
Economic Development Authority, commencing October 21, 2018, and ending
October 20, 2022:
( #41260- 091718) A RESOLUTION reappointing a Director of the Economic
Development Authority of the City of Roanoke to fill a four (4) year term on the Board of
Directors.
(For full text of resolution, see Resolution Book No. 80, page 33.)
Council Member Garland moved the adoption of Resolution No. 41260- 091718.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Dykstra, Garland, Osborne, Price and Vice -
Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE VICE -MAYOR AND MEMBERS OF
COUNCIL.
ANNUAL HENRY STREET FESTIVAL: Council Member Price announced that the
Annual Henry Street Festival was rescheduled to Sunday, October 7 in Elmwood, with
the gates opening at 12:00 noon.
570
ANNUAL YOUTH SUMMIT: Vice -Mayor Cobb expressed appreciation to Council
Member Price and the Youth Services Citizen Board on a successful turnout in connection
with the Annual Youth Summit that was held on Saturday, September 8 at Patrick Henry
High School.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 3:56 p.m., the Vice -Mayor declared the Council Meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor
Municipal Building; and thereafter, to be reconvened at 7:00 p.m., in the City Council
Chamber.
At 7:00 p.m., the Council meeting reconvened in the City Council Chamber, Room
450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P. Lea, Sr.,
presiding.
PRESENT: Council Members William D. Bestpitch, Joseph L. Cobb, Michelle L.
Dykstra, John A. Garland, Djuna L. Osborne, Anita J. Price and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Chase Krug, Pastor, New Century
Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
LOCAL EMERGENCY: Council Member Bestpitch offered the following resolution
recommending City Council end the declared local emergency effective Monday,
September 17, 2018, at 7:00 p.m.:
( #41261- 091718) A RESOLUTION ending the declaration of a local emergency by
the City Manager.
(For full text of resolution, see Resolution Book No. 80, page 34.)
571
Council Member Bestpitch moved the adoption of Resolution No. 41261 - 091718.
The motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
PUBLIC HEARINGS:
CITY'S DRAFT 2017 - 2018 CONSOLIDATED ANNUAL PERFORMANCE AND
EVALUATION REPORT (CAPER): Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, September 17, 2018, at 7:00 p.m., or as
soon thereafter as the matter may be heard, for the City Council to review and receive
public comments on the City's Draft 2017 - 2018 Consolidated Annual Performance and
Evaluation Report (CAPER), the matter was before the body.
Legal advertisement of the public hearing was published once in The Roanoke
Times on Friday, August 24, 2018; and once in The Roanoke Tribune on Thursday,
August 30, 2018.
(See publishers' affidavits on file in the City Clerk's Office.)
Mayor Lea inquired if there were persons present wishing to speak on the matter.
There being none, he closed the public hearing.
There being no comments by the Council members, Mayor Lea noted that all
comments may be submitted to Keith Holland, HUD Community Resources Division, until
Tuesday, September 25.
AMEND EXISTING CONDITIONS ORIGINALLY PROFFERED AS PART OF A
PREVIOUS REZONING AT 1001 WILLIAMSON ROAD, S. E., 0 (ZERO) 3RD STREET,
S. E., AND 110 ALBEMARLE AVENUE, S. E.: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, September 17, 2018, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on the request of Fort Knox 1001 Williamson, LLC, to amend
existing conditions originally proffered as part of a previous rezoning at 1001 Williamson
Road, S. E., 0 (zero) 3rd Street, S. E., and 110 Albemarle Avenue, S. E., bearing Official
Tax Map Nos. 4021504, 4021505, and 4021507, respectively, previously rezoned with
conditions through the adoption of Ordinance No. 40783 - 032017 on March 20, 2017, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, August 28, 2018, and Tuesday, September 4, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
572
The City Planning Commission submitted a written report recommending approval
of the rezoning request, finding that the Original Application is consistent with the City's
Comprehensive Plan, South Jefferson Redevelopment Area Plan, and Zoning Ordinance
as the subject property, as conditioned, will be developed and used in a manner
appropriate to the surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following ordinance:
( #41262- 091718) AN ORDINANCE to amend conditions presently binding upon
certain property located at 1001 Williamson Road, S. E., 0 (zero) 3rd Street, S. E., and
110 Albemarle Avenue, S. E.; and dispensing with the second reading of this ordinance
by title.
(For full text of ordinance, see Ordinance Book No. 80, page 35.)
Vice -Mayor Cobb moved the adoption of Ordinance No. 41262- 091718. The
motion was seconded by Council Member Bestpitch.
record. Council Member Garland read the following Statement of Conflict of Interest into
"STATEMENT OF CONFLICT OF INTEREST
I, John A. Garland, state that I have a personal interest in Agenda Section A.
Public Hearing, Item A.2 of the 7:00 p.m. Session of City Council on September 17, 2018,
regarding the request of Fort Knox 1001 Williamson, LLC, to amend existing conditions
originally proffered as a part of a previous rezoning at 1001 Williamson Road, S. E., 0
(zero) 3rd Street, S. E. and 0 (zero) Albemarle Avenue, S. E., respectively, because I
provide engineering services to the principal member of Fort Knox 1001 Williamson Road,
LLC.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask that it
be made a part of the minutes of this meeting.
Witness the following signature made this 171h day of September 2018.
S /John A. Garland
John A. Garland, Council Member"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
At this point, Council Member Garland left the Council Chamber.
573
Maryellen F. Goodlatte, Attorney, representing the petitioner, appeared before the
Council in support of the amendment.
The Mayor inquired if there were persons present who wished to speak on the
matter.
Richard White, 102 Albemarle Avenue, S. W., appeared before the Council
regarding the abovementioned amendment.
There being no further speakers, Mayor Lea declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41262- 091718 was adopted by the following vote:
Lea -6.
AYES: Council Members Bestpitch, Cobb, Dykstra, Osborne, Price and Mayor
NAYS: None -0.
(Council Member Garland was out of the Council Chamber.)
At this point, Council Member Garland re- entered the meeting.
REZONE PROPERTY AND REPEAL CONDITIONS PROFFERED AT 3601 BLUE
HILLS VILLAGE DRIVE, N. E.: Pursuant to Resolution No. 25523 adopted by the Council
on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday,
September 17, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of Frontier Development to rezone the property and repeal conditions
proffered at 3601 Blue Hills Village Drive, N. E., bearing Official Tax Map No. 7160117,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, August 28, 2018, and Tuesday, September 4, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending approval
of the rezoning request, finding that the Amended Application No. 1 is consistent with the
City's Comprehensive Plan, Hollins/Wildwood Area Plan, and Zoning Ordinance as the
subject property will be developed and used in a manner appropriate to the surrounding
area.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dykstra offered the following ordinance:
574
( #41263 - 091718) AN ORDINANCE to rezone certain property located at 3601 Blue
Hills Village Drive, N. E., bearing Official Tax Map No. 7160117, from CG, Commercial
General District, with conditions, to MXPUD, Mixed Use Planned Unit Development
District; repealing Ordinance No. 37461- 061906, adopted June 19, 2006, to the extent
that it placed certain conditions on property located on the subject property; and
dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 36.)
Council Member Dykstra moved the adoption of Ordinance No. 41263- 091718.
The motion was seconded by Vice -Mayor Cobb.
Sean Horne, Agent, Balzer and Associates, representing the petitioner, appeared
before the Council in support of the request.
matter. The Mayor inquired if there were persons present who wished to speak on the
The City Attorney reminded the Council that Chris Craft, President of the Wildwood
Civic League, spoke at the 2:00 p.m. Session of Council in favor of the abovementioned
rezoning.
Following an inquiry and response about stormwater runoff in relation to the
stormwater pond on the front of the property, Ordinance No. 41263- 091718 was adopted
by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
AMENDMENT TO VISION 2001 -2020, THE CITY'S COMPREHENSIVE PLAN:
Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the
City Clerk having advertised a public hearing for Monday, September 17, 2018, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of
Roanoke to consider an amendment to Vision 2001 -2020, the City's Comprehensive
Plan, to replace the 2007 Roanoke Valley Conceptual Greenway Plan Update with the
2018 Roanoke Valley Greenway Plan, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, August 28, 2018, and Tuesday, September 4, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
,0
575
The City Planning Commission submitted a written report recommending approval
of the 2018 Roanoke Valley Greenway Plan.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41264- 091718) AN ORDINANCE approving the 2018 Roanoke Greenway Plan
dated August 13, 2018, and amending Vision 2001 -2020, the City's Comprehensive Plan,
to include such Greenway Plan; and dispensing with the second reading of this ordinance
by title.
(For full text of ordinance, see Ordinance Book No. 80, page 38.)
Council Member Bestpitch moved the adoption of Ordinance No. 41264- 091718.
The motion was seconded by Vice -Mayor Cobb.
The Mayor inquired if there were persons present who wished to speak on the
matter.
Jim Lee, 515 Darwin Road, S. W., appeared before the Council and noted that the
Greenway Plan represented 21 years of work and had attracted $44.4 million by way of
grants and allocations from state resources.
Barbara Duerk, 2607 Rosalind Avenue, S. W., representing Connect Now,
appeared before the Council and expressed enthusiasm of the connectivity of the
greenways to other localities within the region.
There being no additional speakers, Mayor Lea declared the public hearing closed.
Following comments by the Council Members, Ordinance No. 41264- 091718 was
adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
AMENDMENT TO THE CONTRACT FOR PURCHASE AND SALE OF REAL
PROPERTY BETWEEN THE CITY OF ROANOKE AND RYT, L.L.C., DATED MAY 22,
2018: Pursuant to the instructions of the Council, the City Clerk having advertised a public
hearing for Monday, September 17, 2018, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on a proposal of the City of Roanoke to consider an amendment to the
Contract for Purchase and Sale of Real Property between the City of Roanoke and RYT,
L.L.C., dated May 22, 2018, regarding certain real property located at 201 Carver Avenue,
N. E., the matter was before the body.
576
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, September 10, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending, approval of
Amendment No. 1 to the Contract for Purchase and Sale of Real Property between the
City of Roanoke and RYT, L.L.C., subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following ordinance:
( #41265- 091718) AN ORDINANCE authorizing the City Manager to execute
Amendment No. 1 to the Contract for the Purchase and Sale of Real Property, dated May
22, 2018 ( "Contract "), by and between the City of Roanoke, Virginia ( "City "), and RYT,
L.L.C. ( "RYT "), for real property situated at 201 Carver Avenue, N. E., Roanoke, Virginia,
designated as Official Tax Map No. 2041817, to (i) change the Contemplated Use of the
Property; and (ii) extend the Closing Date to prior to March 31, 2019, upon certain
conditions; authorizing the City Manager to execute such further documents and take
such further actions as may be necessary to accomplish the above matters; reordaining
Ordinance No. 41140- 052118, adopted on May 21, 2018, only to the extent not
inconsistent with this Ordinance; and dispensing with the second reading of this
Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 39.)
Vice -Mayor Cobb moved the adoption of Ordinance No. 41265- 091718. The
motion was seconded by Council Member Garland.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41265- 091718 was adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
577
AMENDMENT TO THE WILLIAMSON ROAD AREA SERVICE DISTRICT
BOUNDARY: Pursuant to the instructions of the Council, the City Clerk having advertised
a public hearing for Monday, September 17, 2018, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on a proposal of the City of Roanoke to consider an amendment
to the Williamson Road Area Service District boundary to expand the District Boundary
to include properties situated at 5401 Williamson Road, N. W., and 5411 Williamson
Road, N. W., the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, August 28, 2018, Tuesday, September 4, 2018 and Tuesday, September 11,
2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending approval of the
expansion of the Williamson Road Area Service District.
(For full text, see report on file in the City Clerk's Office.)
record.
Council Member Garland read the following Statement of Conflict of Interest into
"STATEMENT OF CONFLICT OF INTEREST
I, John A. Garland, state the I have a personal interest in Agenda Section A, Public
Hearing, Item A.6 of the 7:00 p.m. Session of City Council on September 17, 2018,
regarding a Proposal of the City of Roanoke to consider an amendment to Williamson
Road Area Service District boundary to expand the District Boundary to include properties
situated at 5401 Williamson Road, N. W., and 5411 Williamson Road, LLC, the owner of
the properties affected by this proposal, to provide engineering services for these
properties.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask that it
be made a part of the minutes of this meeting.
Witness the following signature made this 17th day of September 2018
S /John A. Garland
John A. Garland, Council Member"
(See Statement of Conflict of Interest on file in the City Clerk's Office.)
At this point, Council Member Garland left the Council Chamber.
Council Member Price offered the following ordinance:
( #41266- 091718) AN ORDINANCE amending and reordaining Section 32- 103.2,
Williamson Road Area Service District defined, Division 7, Williamson Road Area Service
District, Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, of the Code of
the City of Roanoke (1979), as amended, to amend the definition of the Williamson Road
Area Service District ( "Service District ") to expand the Service District; providing for an
effective date: and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 41.)
Council Member Price moved the adoption of Ordinance No. 41266- 091718. The
motion was seconded by Council Member Dykstra.
matter. The Mayor inquired if there were persons present who wished to speak on the
Wendy Jones, 4804 Williamson Road, N. W., appeared before the Council in
support of the Code amendment.
There being no additional speakers, Mayor Lea declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41266- 091718 was adopted by the following vote:
Lea -6. AYES: Council Members Bestpitch, Cobb, Dykstra, Osborne, Price and Mayor
NAYS: None -0.
(Council Member Garland was out of the Council Chamber.)
At this point, Council Member Garland re- entered the Council Chamber.
DEVELOPMENT OF A DOWNTOWN PARKING FACILITY AND
HOTEL: Pursuant to the instructions of the Council, the City Clerk having advertised a
public hearing for Monday, September 17, 2018, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on a proposal of the City of Roanoke to consider a purchase
and sale of a portion of City -owned property located at 120 Church Avenue, S. E., and
property to be acquired by the City located at 116 Church Avenue, S. E., for the
development of a downtown parking facility and hotel, the matter was before the body.
579
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, September 10, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending authorization to
execute an agreement among Market Holdings, LLC, Big Lick Hospitality, LLC, and the
City of Roanoke, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41267- 091718) AN ORDINANCE authorizing the City Manager to execute a
proposed Agreement for Purchase and Sale of Real Property for the Development of a
Downtown Parking Facility and Hotel (Agreement) between the City of Roanoke, Virginia
( "City "), Market Holdings, LLC (MH), and Big Lick Hospitality, LLC (Buyer), which
proposed Agreement provides that the City, as the owner of certain real property of
approximately 0.3607 acres, together with improvements thereon, situated at 120 Church
Avenue, S. E., Roanoke, Virginia, designated as Official Tax Map No. 4011413 (City
Parcel); MH, as the owner of certain real property of approximately 0.5755 acres, together
with improvements thereon, situated at 116 Church Avenue, S. E., Roanoke, Virginia,
designated as Official Tax Map No. 4011412 (MH Parcel); and Buyer, agreed that the
City would (i) acquire the MH Parcel; (ii) consolidate the MH Parcel with the City Parcel
(collectively, the Property); (iii) construct on the Property and own a Parking Facility, in
fee simple; and (iv) convey to Buyer condominium units, certain air rights, and appropriate
nonexclusive easement rights within the Parking Facility for the construction and
operation of a Hotel Facility to accommodate the operation of a Hotel on portions of the
Property, upon certain terms and conditions; authorizing the City Manager to execute all
documents necessary to perform, effectuate, administer, and enforce the proposed
Agreement; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 43.)
Council Member Bestpitch moved the adoption of Ordinance No. 41267- 091718.
The motion was seconded by Council Member Price.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
6114-160M
Following comments by the City Manager and Council Member Bestpitch,
Ordinance No. 41267- 091718 was adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Dykstra, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
CABLE TELEVISION FRANCHISE: Pursuant to the instructions of the Council,
the City Clerk having advertised a public hearing for Monday, September 17, 2018, at
7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of
Roanoke to grant a ten -year renewal of the cable television franchise held by CoxCom,
LLC, d /b /a/ Cox Communications Roanoke, which will expire on October 31, 2018, the
matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Friday, August 31, 2018 and Monday, September 7, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Attorney submitted a written report recommending authorization for the
City Manager to execute a Franchise Agreement between the City and CoxCom, LLC,
d /b /a Cox Communications Roanoke, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dykstra offered the following ordinance:
( #41268- 091718) AN ORDINANCE approving and authorizing the execution of a
Cable Television Franchise Agreement by and between the City of Roanoke, Virginia and
CoxCom, LLC d /b /a Cox Communications Roanoke; and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 44.)
Council Member Dykstra moved the adoption of Ordinance No. 41268- 091718.
The motion was seconded by Council Member Osborne.
The Mayor inquired if there were persons present who wished to speak on the
matter.
Matthew Jordan, 170 Maplelawn Avenue, N. E., appeared before the Council and
offered statistics comparing the rates of Cox Communications to other localities and
encouraged the Council to embed options such as no data caps within the agreement to
help protect the consumer.
lei R
•
Mark Lazar, 1901 Carter Road, S. W., appeared before the Council and related his
experience as a Cox Communications customer and questioned if other options were
available for the City of Roanoke.
Terri Huxhold, 1125 16ffi Street, S. E., appeared before the Council and urged the
Council not to renew the contract with Cox Communications because of lack of customer
service and various fees charged to customers.
Mark Hostetter, 544 Day Avenue, S. W., appeared before the Council and
expressed concern with the absence of competition for services and the outrageous rates
Cox Communications could evoke.
Chuck Simpson, 2046 Kenwood Drive, S. W., appeared before the Council and
expressed concern with the lack of competition, customer service, and the rates charged
by Cox Communications.
Barrett Stork, Director, Government and Regulatory Affairs, Cox Communications
appeared before the Council in support of the renewal and advised that the franchise
agreement was related to video service, what channels to provide for the City in relation
to government news, and public building access to follow Federal Communications
Commission (FCC) customer service standards; not internet service and added that
internet was regulated by the FCC. He pointed out that in terms of rates; pricing was
based on statewide competition.
There being no further speakers, Mayor Lea declared the public hearing closed.
Following extensive dialogue with regard to Cox Communications customer
service, customer complaints and competitive rates, it was suggested that an advisory
panel be put in place for local oversight and to heed customer concerns. Council Member
Osborne advised that local oversight did exist and the Roanoke Valley Cable Television
Committee met bi- monthly in which a Council Member serves as a liaison and a local
representative of Cox Communications attends each meeting as well.
Following additional remarks from the Council Members, Ordinance No. 41268-
091718 was adopted by the following vote:
There being no questions and /or comments by the Council Members, Ordinance
No. 41268- 091718 was adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price and Mayor
Lea -6.
NAYS: Council Member Bestpitch -1.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
M 0
OK
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 9:01 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Re Ids, Sherman P. Lea, Sr.
City Clerk Mayor
ROANOKE CITY COUNCIL - REGULAR SESSION
October 4, 2018
9:00 a.m.
The Council of the City of Roanoke met in regular session on Thursday,
October 4, 2018, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 41181 - 070218
adopted by the Council on Monday, July 2, 2018.
PRESENT: Council Members Joseph L. Cobb, Michelle L. Dykstra, John A.
Garland, Djuna L. Osborne (arrived late), Anita J. Price, William D. Bestpitch and
Mayor Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
At this point, Council Member Osborne entered the meeting (9:05 a.m.).
ITEMS FOR ACTION:
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the
Mayor to convene in Closed Meeting as abovementioned. The motion was seconded
by Council Member Dykstra and adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
a0lo-
2018 CITIZEN OF THE YEAR AWARD: A communication from Mayor
Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss
the 2018 Citizen of the Year Award, pursuant to Section 2.2 -3711 (A)(10), Code of
Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that Council concur in the request of the Mayor to
convene in Closed Meeting as abovementioned. The motion was seconded by Council
Member Bestpitch and adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
CONSULT WITH LEGAL COUNSEL PERTAINING TO ACTUAL LITIGATION:
A communication from the City Attorney requesting that Council convene in a Closed
Meeting to consult with legal counsel pertaining to actual litigation, where such
consultation in an open meeting would adversely affect the negotiating or litigating
posture of the public body, pursuant to Section 2.2 -3711 (A)(7), Code of Virginia
(1950), as amended.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that Council concur in the request of the City Attorney
to convene in Closed Meeting as abovementioned. The motion was seconded by
Council Member Dykstra and adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
CONSULT WITH LEGAL COUNSEL PERTAINING TO ACTUAL LITIGATION:
A written communication from the City Attorney requesting that Council convene in a
Closed Meeting to consult with legal counsel pertaining to actual litigation, where such
consultation in an open meeting would adversely affect the negotiating or litigating
posture of the public body, pursuant to Section 2.2 -3711 (A)(7), Code of Virginia
(1950), as amended.
(See communication on file in the City Clerk's Office.)
585
Council Member Bestpitch moved that Council concur in the request of the City
Attorney to convene in Closed Meeting as abovementioned. The motion was
seconded by Council Member Garland and adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
ANNOUNCEMENTS:
CAMPAIGN FOR GRADE -LEVEL READING: R. Brian Townsend, Assistant
City Manager for Community Development, recognized Dr. Rita D. Bishop,
Superintendent of Roanoke City Public Schools; Mayor Sherman P. Lea, Sr.; and Drs.
Craig and Sharon Ramey, Distinguished Research Faculty at the Virginia Tech Carilion
Research Institute and Chief Science Officers for Human Development, City of
Roanoke; as the newest members to be inducted into the Campaign for Grade -Level
Reading Council of Champions for their support of the Campaign for Grade -Level
Reading and their significant efforts to help students achieve reading proficiency by the
end of the third grade.
CITY ATTORNEY: The City Attorney introduced Doug Barber, who will assume
his official duties as an Assistant City Attorney on October 8, 2018.
BRIEFINGS:
Workforce Development Board (WOIA) Update
Morgan Romeo, Director of Workforce Development - Blue Ridge Region,
shared information on the activities and responsibilities of the Workforce Development
Board.
(See handout on file in the City Clerk's Office.)
Ms. Romeo stated that the United States Department of Labor Employment and
Training Administration provides funding that is formulated based on unemployment
benefit rates, commuting partners, poverty rates, population growth and population
decline. She further stated that the Board covers eight jurisdictions whereby a
representative serves on the Board.
She advised that several services are offered for adults through the Workforce
Innovation and Opportunity Act programs, such as job search, job referral, placement
assistance; career counseling, labor market information, assessments of skills and
needs, individual employment plan development, occupational skills training; and skills
upgrading and retraining. She added that youth programs include work experience
opportunities, occupational skills training, on- the -job training, dropout prevention,
tutoring and basic skills education, leadership development, work readiness training,
financial literacy, career counseling, labor market information and supportive services.
In terms of training, Ms. Romeo explained that the goal was to assist qualified
individuals in upgrading skills and gaining in- demand credentials to secure self -
sufficient employment. Additional services included providing funding for clothing for
job interviews or uniforms for work, childcare assistance while in training, etc.
In conclusion, she announced the program's upcoming events in an effort to
address various workforce challenges, talent shortages and skill gaps.
Following comments regarding partnerships with the City of Roanoke and other
area businesses and barriers to employment, Mayor Lea thanked Ms. Romeo for an
informative presentation; and received and filed the briefing.
At 9:59 a.m., the Mayor declared the meeting in recess for a Council Legislative
Committee meeting, with Council Member William D. Bestpitch presiding.
At 11:12 a.m., the Council meeting reconvened with Mayor Lea presiding and all
the Members of Council in attendance.
Jefferson Center Campaign Hiahliahts
The City Manager introduced Cyrus Pace, Executive Director, The Jefferson
Center, who shared information on the Center's performance beyond the capital
contribution of the City of Roanoke.
(See copy of handout on file in the City Clerk's Office.)
587
Mr. Pace advised that with the City's support and the leveraging campaign
goals, the Center replaced the entire HVAC system and upgraded the Center's lighting.
He concluded that the Center was at full capacity for leasing, but soon would be able to
offer a 1,150 square foot space to a non - profit and a 1,350 square foot space with full
service to a for profit business. He added that the Center had two funds - one focused
on operational sustainability and capital sustainability over time, valued close to $1
million, with an anticipated goal closer to $5 million.
There was additional discussion regarding capital expenditures, tenant leasing,
and arts and culture in the City. Mayor Lea thanked Mr. Pace for an informative
presentation; and received and filed the remarks.
At 11 :39 a.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room; and thereafter to be reconvened at
2:00 p.m. in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Joseph L. Cobb, Michelle L. Dykstra, John A.
Garland, Djuna L. Osborne, Anita J. Price, William D. Bestpitch and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Mayor declared the existence of a quorum.
The Invocation was delivered by The Reverend Vannie L. Harrell, Lead Pastor,
Church Alive International Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
NATIONAL ARTS AND HUMANITIES MONTH: Mayor Lea declared that
October 2018 was National Arts and Humanities Month.
(See ceremonial copy of proclamation on file in the City Clerk's Office.)
= 0
Mayor Lea presented a ceremonial copy of the proclamation to Susan Jennings,
Arts and Culture Coordinator.
COMMISSIONER OF THE REVENUE: The Mayor recognized the Honorable
Sherman L. Holland, Commissioner of the Revenue, on his certification from the
Weldon Cooper for Public Service and School of Continuing and Professional Studies
and the Commissioner of the Revenue Association of Virginia as a Master
Commissioner of the Revenue.
VIRGINIA MUNICIPAL LEAGUE: Mayor Lea announced that the City of
Roanoke received a Bronze Leader Award from the Institute for Public Health
Innovation as part of the Healthy Eating Active Living Cities and Towns Campaign; and
was named as a "Go Green Virginia Platinum Community" at the Virginia Municipal
League Conference held on Monday, October 1, 2018, in Hampton, Virginia.
Mayor Lea presented the Awards to Nell Boyle, Sustainability Outreach
Coordinator; and Aisha Johnson, Assistant to the City Manager, respectively.
VIRGINIA MUNICIPAL LEAGUE: Vice -Mayor Cobb offered the following
resolution recognizing the Honorable Anita James Price on her election as President of
the Virginia Municipal League for the 2018 -19 term; and offering support to Ms. Price
as she commences her term of service:
( #41269- 100418) A RESOLUTION recognizing, congratulating, and supporting
the Honorable Anita James Price on her election as President of the Virginia Municipal
League.
(For full text of resolution, see Resolution Book No. 80, page 46.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41269- 100418. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
Following accolades by the Mayor and Council Members, Council Member Price
was presented a ceremonial copy of Resolution No. 41269 - 100418.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
PROPOSED CHANGES IN THE ROANOKE VALLEY: Robert Gravely, 3360
Hershberger Road, N. W., appeared before the Council with regard to proposed
changes in the Roanoke community.
589
ACCESS TO PUBLIC RESTROOMS IN THE DOWNTOWN AREA: Dawn
Sandoval, 602 Marshall Avenue, S. W., appeared before the Council regarding access
to public restrooms in the downtown area after business hours.
(See handout on file in the City Clerk's Office.)
SALE OF PROPERTY: Bill Ballentine, 2715 Oakland Boulevard, N. E.,
appeared before the Council to petition the City to purchase a personal parcel of land
that had been destroyed by arson.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, and the item would be removed from the Consent Agenda and considered
separately.
MINUTES OF THE REGULAR MEETINGS OF CITY COUNCIL: Minutes of the
regular meeting of City Council held on Tuesday, September 4, 2018, and Monday,
September 17, 2018, were before the body.
(See Minutes on file in the City Clerk's Office.)
Council Member Dykstra moved that the reading of the minutes be dispensed
with and approved as recorded. The motion was seconded by Council Member Price
and adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
COMMONWEALTH COLLECTIONS AND REMITTANCES OF THE
TREASURER, CITY FINANCE DIRECTOR, COMMISSIONER OF THE REVENUE,
SHERIFF, AND COMMONWEALTH'S ATTORNEY: A communication from Martha S.
Mavredes, CPA, Auditor of Public Accounts, Commonwealth of Virginia, advising that
the Commonwealth collections and remittances of the Treasurer, City Finance Director,
Commissioner of the Revenue, Sheriff, and Commonwealth's Attorney indicated for the
year ended June 30, 2018, are in compliance with state laws, regulations and other
procedures relating to the receipt disbursement and custody of state funds.
(See communication on file in the City Clerk's Office.)
590
Council Member Dykstra moved that the communication be received and filed.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE -CITY ATTORNEY -CITY CLERK - MUNICIPAL AUDITOR -
HUMAN SERVICES ADVISORY BOARD -CITY OF ROANOKE PENSION PLAN -
DEFINED CONTRIBUTION BOARD - ROANOKE ARTS COMMISSION: Reports of
qualifications of the following individuals were before the Council:
Daniel J. Callaghan as City Attorney, Stephanie M. Moon Reynolds as
City Clerk, and Troy A. Harmon as Municipal Auditor of the City of
Roanoke for two -year terms of office, each, commencing October 1, 2018
and ending September 30, 2020;
Aaron Cain Turner as a member of the Human Services Advisory Board
for a term of office ending November 30, 2018; and an additional four -
year term of office ending November 30, 2022;
Allan R. Hullette as a member of the Board of Trustees, City of Roanoke
Pension Plan for a four -year term of office retroactive to July 2018, and
ending June 30, 2022;
R. B. Lawhorn, Budget Manager, as a member (Assistant City Manager
for Operations Designee) of the Defined Contribution Board to fill the
unexpired term of office of Amelia C. Merchant, former Management and
Budget Director, ending June 30, 2021; and
Ariel Lev as a member of the Roanoke Arts Commission to fill the
unexpired term of office of Joseph L. Cobb ending June 30, 2020.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Dykstra moved that the reports of qualification be received and
filed. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
591
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
POINTS OF DIVERSITY: Katie Zawacki, Board Chair, Points of Diversity; and
Cindy Pasternak, Co- Chair, Riverdale Farms Neighborhood Association, shared
information with regard to its work to promote inclusion in the Roanoke Valley.
(See presentation on file in the City Clerk's Office.)
Ms. Zawacki mentioned that the Board's goal is to send a Roanoke City high
school team to the Connections Camp next summer, which is a state -wide school
diversity leadership program conducted by the Virginia Center of Inclusive
Communities. She added that students develop a plan for implementation in the
school with the assistance of local programs like Points of Diversity.
Following additional dialogue with regard to the adult programs, Ms. Zawacki
concluded that the City could assist in recruiting and referring participants for dialogue
on diversity and race.
Following accolades from several Council Members, Council Member Bestpitch
mentioned another community program called from Confession to Communion
involving a number of predominantly African American and predominantly white
churches coming together for a meal and discussion of issues related to race and
included exercises to help people get to know the other folks in attendance.
Mayor Lea thanked Ms. Zawacki for the presentation, and received and filed the
remarks.
TECHNOLOGY TRUST FUNDS FROM THE VIRGINIA COMPENSATION
BOARD: The Clerk of Circuit Court submitted a written communication recommending
acceptance of technology trust funds from the Virginia Compensation Board in
connection with a Digital Media Conference System for the courtrooms; and the City
Manager submitted a written communication concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41270 - 100418) A RESOLUTION accepting Technology Trust Funds from the
State Compensation Board in the amount of $32,445.00 (TTF Funds) for
reimbursement of charges to be incurred by the Clerk of the Circuit Court for the City of
Roanoke, Virginia for the purchase and installation of Creston Digital Media
Presentation Systems for the courtrooms; approving the application process for the
Funds, and authorizing the City Manager to execute any required documents
necessary to accept such TTF Funds, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 80, page 47.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41270 - 100418. The
motion was seconded by Council Member Price and adopted by the following vote:
Lea -6. AYES: Council Members Cobb, Garland, Osborne, Price, Bestpitch and Mayor
NAYS: None -0.
(Council Member Dykstra was not present when the vote was recorded.)
Vice -Mayor Cobb offered the following budget ordinance:
( #41271 - 100418) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for a digital media conference system as set forth by the
State Compensation Board, amending and reordaining certain sections of the 2018 -
2019 General Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 48.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41271 - 100418.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
Lea -6. AYES: Council Members Cobb, Garland, Osborne, Price, Bestpitch and Mayor
NAYS: None -0.
(Council Member Dykstra was not present when the vote was recorded.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
593
CITY MANAGER:
BRIEFINGS:
2018 WRITER ON THE BUS: Susan Jennings, Arts and Culture Coordinator,
announced the 2018 Writer on the Bus, Tim Thornton.
(See copy of book "The Walking Man's Best Friend Essays" on file in the City Clerk's
Office.)
Ms. Jennings called attention to the book written by Thornton and called upon
Mr. Thornton to share a brief passage of his writing with the Council.
Following comments by the Council Members and expressions of appreciation
to Mr. Thornton, Mayor Lea advised that the presentation would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
2019 VIRGINIA SEXUAL AND DOMESTIC VIOLENCE VICTIM FUND GRANT:
The City Manager submitted a written communication recommending acceptance of
the 2019 Virginia Sexual and Domestic Violence Victim Fund Grant from the Virginia
Department of Criminal Justice Services.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41272 - 100418) A RESOLUTION authorizing acceptance of the Virginia
Sexual and Domestic Violence Victim Fund Grant made to the City of Roanoke by the
Virginia Department of Criminal Justice Services, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 49.)
Council Member Price moved the adoption of Resolution No. 41272 - 100418.
The motion was seconded by Council Member Garland and adopted by the following
vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
594
Council Member Price offered the following budget ordinance:
( #41273 - 100418) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund
Grant, amending and reordaining certain sections of the 2018 - 2019 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 50.)
Council Member Price moved the adoption of Budget Ordinance No. 41273-
100418. The motion was seconded by Council Member Garland and adopted by the
following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
FISCAL YEAR 2018 "FOUR- FOR - LIFE" GRANT: The City Manager submitted a
written communication recommending acceptance of the Fiscal Year 2018 "Four -For-
Life" Grant from the Commonwealth of Virginia, Department of Health.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following resolution:
( #41274 - 100418) A RESOLUTION authorizing acceptance of the FY2018 "Four
for Life" Grant for Emergency Medical Services (EMS) made to the City of Roanoke by
the Commonwealth of Virginia, Department of Health, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 51.)
Council Member Garland moved the adoption of Resolution No. 41274 - 100418.
The motion was seconded by Council Member Osborne and adopted by the following
vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
595
Vice -Mayor Cobb offered the following budget ordinance:
( #41275 - 100418) AN ORDINANCE appropriating funding from the Virginia
Department of Health for the purpose of purchasing emergency medical service (EMS)
training and supplies, amending and reordaining certain sections of the 2018 - 2019
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 52.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41275 - 100418.
The motion was seconded by Council Member Dykstra was adopted by the following
vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
ADDITIONAL AMENDMENTS TO THE CONTRACT WITH THP LIMITED, INC.:
The City Manager submitted a written communication recommending an execution of
additional amendments to the contract with THP Limited, Inc., for additional services in
all seven City parking garages.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41276 - 100418) A RESOLUTION authorizing the City Manager's issuance and
execution of additional Amendments to the City's Contract with THP Limited, Inc.
( "THP ") for additional services in all seven City parking garages; and authorizing the
City Manager to take certain other actions in connection with such Amendments.
(For full text of resolution, see Resolution Book No. 80, page 53.)
Council Member Bestpitch moved the adoption of Resolution No. 41276-
100418. The motion was seconded by Council Member Garland and adopted by the
following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
AMENDMENT OF THE CONTRACT WITH MAGIC CITY MOTOR
CORPORATION: The City Manager submitted a written communication
recommending an execution of an amendment of the contract with Magic City Motor
Corporation for auto body repair services for vehicles involved in collisions.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41277 - 100418) A RESOLUTION authorizing the City Manager to execute an
Amendment to the City's Contract with Magic City Motor Corporation, for auto body
repair services for vehicles that are involved in collisions.
(For full text of resolution, see Resolution Book No. 80, page 54.)
Council Member Bestpitch moved the adoption of Resolution No. 41277-
100418. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
COMMENTS BY THE CITY MANAGER.
The City Manager shared the following comments:
Go Outside Festival
• October 12 to October 14
• River's Edge Sports Complex
• Go Outside Festival is a joint project between Roanoke Parks & Recreation
and Roanoke Outside Foundation.
• It is a one -of -a -kind community- driven event that attracts 35,000 visitors
each year.
• The festival is designed for those who love all things outdoors, showcasing
all of the unique outdoor recreation activities that our region has to offer.
• The public is invited to test drive a bike or stand -up paddleboard, learn to fly
cast, participate in a race, camp out, sample craft beer, take a survival class.
• More information is available at www.roanokegofest.com
Harvesting of the Fruits Potluck Dinner & Awards Celebration
• Friday, November 9, in Jefferson Center's Fitzpatrick Hall
• Sponsored by the Office of Neighborhood Services and Roanoke
Neighborhood Advocates, in partnership with Roanoke City Council.
597
• The event is free and dinner begins at 6 p.m.
• Citizens are invited to attend. The only requirements are:
K _ o each participant is asked to bring a special dish to share with 8 -10 other
participants, and
o you must confirm your attendance by registering on the city's website or
by calling 853 -5210.
• During the dinner, members of Roanoke City Council and Roanoke Arts
Commission will present the 2018 Neighborhood Partnership Awards from
the pool of submitted nominations received.
• Citizens may submit a nomination for an award. More information is available
at www.roanokeva.gov /neighborhoods, Look under "Programs and
Activities."
CITY ATTORNEY:
REAL ESTATE TAXES AND REHAB REAL ESTATE TAX
CREDIT /EXEMPTION PROGRAM: The City Attorney submitted a written report
recommending amendment of the City Code in connection with the Real Estate Taxes
and Rehab Real Estate Tax Credit/Exemption Program.
(For full text, see report on file in the City Clerk's Office.)
Council Member Dykstra advised of a personal interest in the abovementioned
matter, and read the following Statement into record:
"STATEMENT OF MICHELLE L. DYKSTRA
I, Michelle L. Dykstra, make the following statement regarding Agenda Item
7.b.1. of the October 4, 2018, 2:00 p.m. session of City Council regarding proposed
amendments to City Code in connection with the Real Estate Taxes and Rehab Real
Estate Tax Credit/Exemption Program.
I hold an interest in a property which participates in the City's Rehab Real Estate
Tax Credit/Exemption Program. Pursuant to Section 2.2 -3112 (13)(3), Code of Virginia
(1950), as amended, the proposed amendments to City Code affect the public
generally; and therefore, I may participate in discussion of this matter and vote on the
matter. To the extent that this exception does not apply, pursuant to Sections 2.2 -3112
(13)(1) and 2.2 -3115 (H), Code of Virginia (1950), as amended, I believe that I can act
fairly, objectively, and in the public interest in considering the proposed amendments to
this program.
Based on the foregoing, I will participate in consideration of the proposed
amendments and any vote on such proposals.
6�4216- Me,
I request that the City Clerk maintain a copy of this statement with the minutes
of this meeting of City Council.
Dated this 4t" day of October 2018
S /Michelle L. Dykstra
Michelle L. Dykstra
Member of Council"
(See Statement on file in the City Clerk's Office.)
Council Member Garland also advised of a personal interest in the
abovementioned matter, and read the following Statement into record:
"STATEMENT OF JOHN A. GARLAND
I, John A. Garland, make the following statement regarding Agenda Item 7.b.1.
of the October 4, 2018, 2:00 p.m. session of City Council regarding proposed
amendments to City Code in connection with the Real Estate Taxes and Rehab Real
Estate Tax Credit/Exemption Program.
hold interests in entities that own properties, which participate in the City's
Rehab Real Estate Tax Credit/Exemption Program. Pursuant to Section 2.2 -3112
(13)(3), Code of Virginia (1950), as amended, the proposed amendments to City Code
affect the public generally; and therefore, I may participate in discussion of this matter
and vote on the matter. To the extent that this exception does not apply, pursuant to
Sections 2.2 -3112 (13)(1) and 2.2 -3115 (H), Code of Virginia (1950), as amended, I
believe that I can act fairly, objectively, and in the public interest in considering the
proposed amendments to this program.
Based on the foregoing, I will participate in considering of the proposed
amendments and any vote on such proposals.
I request that the City Clerk maintain a copy of this statement with the minutes
of this meeting of City Council.
Dated the 41" day of October 2018.
S /John A. Garland
John A. Garland
Member of Council"
(See Statement on file in the City Clerk's Office.)
599
Vice -Mayor Cobb offered the following ordinance:
( #41278 - 100418) AN ORDINANCE amending Section 32 -98.1, Eligibility, of
Division 5, Exemption of Certain Rehabilitated Real Propert y, and Section 32- 101.26,
Eligibility, of Division 5C, Partial Tax Exemption in Redevelopment and Conservation
Areas and Rehabilitation, of Article II, Real Estate Taxes Generally, of Section 32,
Taxation, of the City Code (1979), as amended, to provide an extension of time for real
property owners to pay delinquent real estate before the real estate tax exemptions
granted eligible property owners pursuant to the foregoing authority shall be
automatically void and of no effect; providing for an effective date, and dispensing with
the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 55.)
Vice -Mayor Cobb moved the adoption of Ordinance No. 41278 - 100418. The
motion was seconded by Council Member Osborne.
Following comments by Council Member Bestpitch and the Director of Real
Estate Valuation, Ordinance No. 41278 - 100418 was adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
ROANOKE SHERATON HOTEL AND CONFERENCE CENTER: The City
Attorney submitted a written report recommending authorization for approval of a
proposed Settlement Agreement in connection with the case of Roanoke Lodging,
LLC v. City of Roanoke regarding the Roanoke Sheraton Hotel and Conference
Center.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following ordinance:
( #41279 - 100418) AN ORDINANCE authorizing the approval of a proposed
Settlement Agreement (Settlement Agreement) in connection with the case of Roanoke
Lodging, LLC v. City of Roanoke, Case No. CL15 -2328 (the "Action "), pending before
the Circuit Court of the City of Roanoke, Virginia; authorizing the settlement of the
Action by providing Roanoke Lodging, LLC (RL) a credit in the aggregate amount of
$49,810.00, without interest, to be applied to the real estate tax invoice that becomes
due April 5, 2019, on real estate owned by RL, situated at 2801 Hershberger Road,
N. W., Roanoke, Virginia, bearing Official Tax Map No. 6450114 (Property); authorizing
the City Manager to execute the Settlement Agreement, and other appropriate
documents; authorizing the City Treasurer, Commissioner of Revenue, and Director of
%roff
Finance to take such actions as are necessary to implement the terms of the
Settlement Agreement, and dispensing with the second reading of this Ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 80, page 57.)
Vice -Mayor Cobb moved the adoption of Ordinance No. 41279 - 100418. The
motion was seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
REPORTS OF COMMITTEES:
PROPOSED 2019 LEGISLATIVE PROGRAM: Council Member Bestpitch
presented of the Proposed 2019 Legislative Program.
(For full text, see copy of Legislative Program on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41280 - 100418) A RESOLUTION adopting and endorsing a Legislative
Program for the City to be presented to the City's delegation to the 2019 Session of the
General Assembly; and authorizing the City's legislative liaison to advocate the
positions of the City with respect to matters presented during the 2019 Session of the
General Assembly.
(For full text of resolution, see Resolution Book No. 80, page 58.)
Council Member Bestpitch moved the adoption of Resolution No. 41280-
100418. The motion was seconded by Vice -Mayor Cobb and adopted by the following
vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
�1011
Council Member Bestpitch offered the following resolution:
( #41281 - 100418) A RESOLUTION supporting improvements to Interstate 81
and establishing a Regionally Dedicated Fund for Interstate 81 Corridor Improvements.
(For full text of resolution, see Resolution Book No. 80, page 60.)
Council Member Bestpitch moved the adoption of Resolution No. 41281-
100418. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
ANNUAL HENRY STREET FESTIVAL: Council Member Price announced that
the Annual Henry Street Festival was rescheduled to Sunday, October 7 in Elmwood
Park, with gates opening at 11:30 a.m.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Council Member Osborne moved that each Member of City Council
certify to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by
which any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Cobb, Dykstra, Garland, Osborne, Price, Bestpitch
and Mayor Lea -7.
NAYS: None -0.
"01 - A
ARCHITECTURAL REVIEW BOARD: The Mayor called attention to expiration
of the four -year terms of office of D. David Parr, Jr., and Christopher M. Vail as
members of the Architectural Review ending October 1, 2018; whereupon, he opened
the floor for nominations.
Council Member Bestpitch placed in nomination the names of Anne Beckett and
Shawn Swain.
There being no further nominations, Ms. Beckett replaced D. David Parr, Jr.,
and Mr. Swain replaced Christopher Vail as members of the Architectural Review
Board for terms of office of four years, each, ending October 1, 2022, by the following
vote:
FOR MS. BECKETT AND MR. SWAIN: Council Members Cobb, Dykstra,
Garland, Osborne, Price, Bestpitch and Mayor Lea -7.
ECONOMIC DEVELOPMENT AUTHORITY: The Mayor called attention to an
upcoming expiration of a four -year term of office of A. Damon Williams as a Director of
the Economic Development Authority Board ending October 20, 2018. Inasmuch as
Mr. Williams has served three consecutive terms of office, he is not eligible for
reappointment; whereupon, Mayor Lea opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Xavier Duckett.
There being no further nominations, Mr. Duckett replaced A. Damon Williams as
a Director of the Economic Development Authority Board for a term of office of four
years ending October 20, 2022. The City Attorney was instructed to prepare the
proper measure for adoption at a subsequent Council meeting.
FOR MR. DUCKETT: Council Members Cobb, Dykstra, Garland, Osborne,
Price, Bestpitch and Mayor Lea -7.
FAIR HOUSING BOARD: The Mayor called attention to vacancies created by
the resignation of Amanda C. Buyalos and lack of attendance by Byron Lee Hamlar
ending March 31, 2019, respectively; and the death of Charlotte Davis ending March
31, 2021, as members of the Fair Housing Board; whereupon, he opened the floor for
nominations.
Council Member Bestpitch placed in nomination the names of Amar Bhattarai,
Jessie Coffman and Peter Volosin.
603
There being no further nominations, Mr. Bhattarai to fill the unexpired term of
Charlotte H. Davis ending March 31, 2021; Ms. Coffman to fill the unexpired term of
Byron Lee Hamlar and Mr. Volosin to fill the unexpired term of Amanda C. Buyalos
ending March 31, 2019, respectively, as members of the Fair Housing Board by the
following vote:
FOR MR. BHATTARAI, MS. COFFMAN AND MR. VOLOSIN: Council Members
Cobb, Dykstra, Garland, Osborne, Price, Bestpitch and Mayor Lea -7.
PARKS AND RECREATION ADVISORY BOARD: The Mayor called attention to
the resignation of Troy Michael Rech as a member of the Parks and Recreation
Advisory Board ending March 31, 2021; whereupon, he opened the floor for
nominations.
Council Member Bestpitch placed in nomination the name of Matthew Kelley.
There being no further nominations, Matthew Kelly was appointed as a member
of the Parks and Recreation Advisory Board to fill the unexpired term of Troy Michael
Rech ending March 31, 2021, by the following vote:
FOR MR. KELLY: Council Members Cobb, Dykstra, Garland, Osborne, Price,
Bestpitch and Mayor Lea -7.
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor
called attention to the expiration of the three -year terms of office of Dr. William L. Lee
and Katina Hamlar as members of the Personnel and Employment Practices
Commission ended June 30, 2018; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Roy Mentkow and
Savannah Taylor.
There being no further nominations, Mr. Mentkow replaced Dr. William L. Lee
and Ms. Taylor replaced Katina Hamlar as members of the Personnel and Employment
Practice Commission for terms of office, each, ending June 30, 2021, by the following
vote:
FOR MR. MENTKOW AND MS. TAYLOR: Council Members Cobb, Dykstra,
Garland, Osborne, Price, Bestpitch and Mayor Lea -7.
ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to a
vacancy created by the resignation of Christina B. Hatch as a member of the Roanoke
Neighborhood Advocates ending June 30, 2019; whereupon, he opened the floor for
nominations.
Council Member Bestpitch placed in nomination the name of Sunni Purviance.
There being no further nominations, Ms. Purviance was appointed as a member
of the Roanoke Neighborhood Advocates to fill the unexpired term of office of
Christina B. Hatch ending June 30, 2019, by the following vote:
FOR MS. PURVIANCE: Council Members Cobb, Dykstra, Garland, Osborne,
Price, Bestpitch and Mayor Lea -7.
TOWING ADVISORY BOARD: The Mayor called attention to the expiration of
the three -year term of office of Officer Fatimah Foster as a Law Enforcement
representative ending October 31, 2018; and the three -year term of office of Randall
Simmons as a Citizen at Large representative ended October 31, 2017, of the Towing
Advisory Board; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the names of Officer Fatimah
Foster and Chris Craft, Citizen at Large.
There being no further nominations, Ms. Foster was reappointed as a Law
Enforcement representative for a term of office of three years ending October 31, 2021;
and Mr. Craft replaced Randall Simmons as a Citizen at Large representative for a
term ending October 31, 2020, of the Towing Advisory Board by the following vote:
FOR OFFICER FOSTER AND MR. CRAFT: Council Members Cobb, Dykstra,
Garland, Osborne, Price, Bestpitch and Mayor Lea -7.
There being no further business to come before the Council, Mayor Lea
declared the meeting in recess at 3 :28 p.m., until Friday, October 12, 2018 at 8:30
a.m., in the Community Room, Raleigh Court Library, 2112 Grandin Road, S. W., for
the Annual Strategic Planning Work Session.
The Council meeting reconvened on Friday, October 12, 2018, at 8:30 a.m., in
the Community Room, Raleigh Court Library, 2112 Grandin Road, S. W., for the
purpose of hosting the Annual Council Strategic Planning Work Session, with Mayor
Sherman P. Lea, Sr., presiding.
PRESENT: Council Members Joseph L. Cobb, Michelle L. Dykstra (arrived late),
John A. Garland, Djuna L. Osborne, Anita J. Price, William D. Bestpitch and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
605
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; Troy A. Harmon, Municipal Auditor; and Stephanie M. Moon
Reynolds, City Clerk.
OTHERS PRESENT: R. Brian Townsend, Assistant City Manager for
Community Development; Sherman M. Stovall, Assistant City Manager for Operations;
Amelia C. Merchant, Director of Finance; R. B. Lawhorn, Budget Administrator; and
Cecelia T. Webb, Assistant Deputy City Clerk.
Mayor Lea welcomed everyone to the City Council Strategic Workshop and
stated the purpose for the session was to hold the Annual Council Strategic Planning
Work Session.
The City Manager opened up the session by stating the purpose of the Work
Session was to briefly cover three budgets by discussing last year's budget, taking a
quick glimpse of the Fiscal Year 2019 budget and beginning construction of the Fiscal
Year 2020 Budget and performance measures. He highlighted the City's seven
priorities and asked each Council Member their focus areas for each priority in an effort
to identify where to modify or enhance City services.
At this point, Council Member Dykstra entered the meeting (9:14 a.m.).
Amelia Merchant, Director of Finance, reviewed the following items for
discussion:
• City of Roanoke Priorities
• FY18 Year End Status Update
• Revenue Performance by Fiscal Year
• Revenue Performance to Budget
• All Local Taxes
• Property Tax Revenues
• Real Estate Tax
• Sales Tax
• Meals Tax
• Lodging Tax
• Expenditure Performance to Budget
• Fund Balance
• Performance Indicator Highlights
• FY19 Highlights
• Five Year Operating Model
• FY19 Issues and Funding Sources
• FY20 Development Strategic Approach
• FY20 Development Council Interaction Plan
• FY2017 Revenue Issues
• FY2017 Expenditure Issues
"01 0
• FY2018 Reductions
• FY18 YTD Revenue Performance
• FY18 Follow -Up
• Neighborhood Infrastructure
• Arts Endowment
• Solid Waste Commercial Recycling
• Alley Maintenance
• FY2019 Budget Development
• Historical Reductions to Balance the Budget
• Full -Time Equivalent Positions
• Expenditure Reductions Carried Forward to FY2018
• Major Expenditure Allocations for FY18
• FY 2019 Expenditure Challenges
• Compensation
• Medical
• Children's Services Act
• Infrastructure
• Livability
• Safety
• Percent for Art
• Percent for Art Allocations
• Capital Improvement Program
• Debt Issuance Plan FY2018 -2022
• CIP Funding Issues
• City of Roanoke Priorities
• FY19 Budget Development Process
• Tiers
• Revenue Values
• FY 2017 Funding to Schools Based on Funding Formula
• Stormwater
• FY2017 Revenue Issues
• FY19 Status
• FY20 Strategic Issues and Council Interaction
• FY18 Year End
• Revenue Performance by Fiscal Year
• Pension Obligation Funding Level
• Historical Pension Rates
• 5 Year Forecast
(See copy of presentation on file in the City Clerk's Office.)
607
Discussion ensued with regard to the abovementioned topics; whereupon, Ms.
Merchant summarized the FY18 yearend status update; reviewed the local taxes; noted
that the lodging tax experienced growth due to the Volvo Corporation's temporary
relocation to Hotel Roanoke and paying a significant amount of lodging taxes while there;
and added that based on the revisions to the fund policies the target was to reach 11
percent by end of fiscal year 2019.
With respect to Council Member salaries, Council Member Bestpitch
reemphasized that it was time to consider what the State recommended for the salaries
of the Mayor and Council members and to build toward meeting that standard. Mayor
Lea expressed concern regarding the administration's handling of alerts to the Council
regarding violent crimes in the City.
Following discussion, the City Manager agreed to notify the Council via email of
violent crimes and other fatalities, which may be the result of gunfire or similar foul play;
and when practical (such as during normal business hours) this information will be
provided as close to real time as practical.
There being no further business to come before the Council, the Mayor declared
the Recessed Meeting adjourned at 12:07 p.m.
ATTEST:
h� .
Stephanie M. Moon
City Clerk
APPROVED
044--l'
Rey C
Sherman P. Lea, Sr. `
Mayor
ROANOKE CITY COUNCIL - REGULAR SESSION
October 15, 2018
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
October 15, 2018, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City
Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City
of Roanoke (1979), as amended, and pursuant to Resolution No. 41181 - 070218
adopted by the Council on Monday, July 2, 2018.
PRESENT: Council Members Michelle L. Dykstra, John A. Garland, Djuna L.
Osborne, Anita J. Price (arrived late), William D. Bestpitch, Joseph L. Cobb and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by Vice -Mayor Joseph L. Cobb.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE,
HEARING OF CITIZENS UPON PUBLIC MATTERS:
The Mayor advised that City Council sets this time as a priority for citizens to be
heard. All matters will be referred to the City Manager for response, recommendation or
report to Council, as he may deem appropriate.
LICK RUN GREENWAY: Jim Skinner, 2241 Mattaponi Drive, N. W., appeared
before the Council and expressed concern about the lack of maintenance on the Lick
Run Greenway.
(See copies of photos on file in the City Clerk's Office.)
The matter was referred to the City Manager for review and report to the Council.
ELECTRIC CAR CHARGERS: Celeste Delgado - Librero, 611 S. Jefferson
Street, Apartment 701, appeared before the Council regarding the need for a public
electric car charger station in the downtown Roanoke area; and limited number of
electric vehicle charging stations in Roanoke City.
The matter was referred to the City Manager for review and report to the Council.
CLIMATE CHANGE: Truda Roper, 1831 Oxford Avenue, S. W., Apartment A,
appeared regarding operational problems with the public electric car charger stations
that the City owns, i.e., Virginia Museum of Transportation.
(See copy of document on file in the City Clerk's Office.)
The matter was referred to the City Manager for review and report to the Council.
CONSENT AGENDA
All matters listed under the Consent Agenda were considered to be routine by
the Members of City Council and would be enacted by one motion. There would be no
separate discussion of the items. If discussion was desired, the item would be removed
from the Consent Agenda and considered separately.
ROANOKE CITY SCHOOL BOARD: A communication from Annette Lewis,
Chairman, Roanoke City School Board, transmitting information from the August 6,
2018 joint meeting of City Council and the Roanoke City School Board, regarding data
that supports the success of the SRO program as it relates to building relationships and
successful intervention, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Dykstra moved that the communication be received and filed.
The motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Bestpitch, Cobb and
Mayor Lea -6.
NAYS: None -0.
(Council Member Price was not present when the vote was recorded.)
FINANCIAL REPORT OF THE VIRGINIA'S FIRST REGIONAL INDUSTRIAL
FACILITY AUTHORITY: Financial Report of the Virginia's First Regional Industrial
Facility Authority for the year ended June 30, 2018, was before the Council.
(See Report on file in the City Clerk's Office.)
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Council Member Dykstra moved that the Financial Report would be received and
filed. The motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Bestpitch, Cobb and
Mayor Lea -6.
NAYS: None -0.
(Council Member Price was not present when the vote was recorded.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
FUTURE PLAYGROUND PROJECT: Dr. Cheri W. Hartman, President - Elect,
and Jenny Lee, President, Kiwanis Club of Roanoke, presented plans for its proposed
signature centennial project, being the construction of an inclusive playground in the
Melrose- Orange Target Area. Dr. Hartman advised that the playground constructed
would serve the inner -city community.
(See copies of documents on file in the City Clerk's Office.)
She pointed out that the Kiwanis wanted to maximize the likelihood that the City
Council would favorably consider acceptance of the gift once finalized.
Dr. Hartman highlighted the following items in connection with the
recommendation:
• Kiwanis Playground Project Goals
• Before Picture: Vacant Plot near Library/Goodwill
• "After" rendering — concept only!
• Selected site — the "before"
• "After" = MOTA has playground
• Census tract 9 = high need area
• Children of Hurt Park School — most live in Target Area (Dr. Liz Ackley —
childhood obesity problem is evident)
• Recommendations for Promoting Neighborhood — Level Physical Activity
• Highlights of Kiwanis Playground
• Unless Roanoke City Council objects:
• Any recommendations?
Following
Hartman and Ms
received and filed,
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brief comments from Council Members, Mayor Lea thanked Dr.
. Lee for the presentation; and advised that the briefing would be
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
BRIEFINGS:
Confronting a Crisis: A Practical Guide for Policymakers to Mitigate the Opioid
Epidemic
The City Manager gave an update in response to City Council regarding a
previous discussion last month and a request to learn more regarding the opioid and
drug abuse epidemic in the community. He reported that staff had been participating in
meetings with Beth Macy, a local bestselling author; the local Health Department;
medical practitioners; and a group formed to discuss a Community Collective Response
to the Opioid issue.
(See copy of presentation on file in the City Clerk's Office.)
At this point, Council Member Price entered the meeting (2:50 p.m.).
Mr. Cowell shared that this crisis is a very complex issue and there is a lot of talk
locally and nationally noting that the pharmaceutical companies are mostly to blame due
to prescription abuse and fraud.
Due to a City Council Legislative Committee meeting scheduled at 3:00 p.m., the
Mayor declared the Council Meeting in recess.
At 3:07 p.m., the Council Meeting reconvened, with Mayor Lea presiding and all
Members of Council in attendance.
At this point, Mr. Cowell continued discussion of the aforementioned briefing.
He advised that focus has been on three predominant areas regarding the opioid
crisis embedded within the public health and law enforcement aspect. He noted the first
and long -term prevention piece is working as a community, as individuals, and families
to do whatever is possible to keep folks from actually getting in a position where they
are either using illegal substances or abusing legal substances and most of those
prevention programs orient around education, medical and legal. He added that
medicine disposal is a prevention, as well as alternative pain management options that
are not opioid based and a solution ultimately will include syringe services, a needle
exchange program, that would require the approval of the health department and police
department along with other comprehensive drug treatment and prevention services.
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Council Member Dykstra commended the City Manager for presenting the issue
of harm reduction in a multi- faceted way. Council Member Price confirmed this was an
extremely complex issue and one that requires not only City Council, also many others.
Mr. Cowell agreed to report on additional ways City Council could aid in finding
solutions to the epidemic locally and provide information about responses from the
region.
Dr. Rita Bishop, Roanoke City Public Schools Superintendent, mentioned her
appointment to the Governor's Committee on Opioid Use and Addiction, and her
personal agenda to discover funding. She commented on her work with Dr. Cheri
Hartman, President of the Hope Initiative Board of Directors, to train staff on opioid
abuse, adding she will endeavor to make Naloxone available in every Roanoke City
Public School.
Following an informative briefing by the City Manager, the Mayor advised that the
remarks be would received and filed.
ITEMS RECOMMENDED FOR ACTION:
FY 2019 BULLETPROOF VEST PARTNERSHIP GRANT AWARD: The City
Manager submitted a written communication recommending acceptance of the FY 2019
Bulletproof Vest Partnership Grant Award from the United States Department of Justice.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution-
(#41282-101518) A RESOLUTION authorizing the acceptance of the FY19
Bulletproof Vest Partnership Grant Award made to the City by the United States
Department of Justice, and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 61.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41282 - 101518. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
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Vice -Mayor Cobb offered the following budget ordinance:
( #41283 - 101518) AN ORDINANCE to appropriate funding from the Federal
government, Department of Justice, for the Bulletproof Vest Partnership Grant,
amending and reordaining certain sections of the 2018 - 2019 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 62.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41283 - 101518.
The motion was seconded by Council Member Bestpitch and adopted by the following
vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
NAMING THE ROADWAY WITHIN HIGHLAND PARK: The City Manager
submitted a written communication recommending adoption of a resolution naming the
roadway within Highland Park in honor of the late Joel Richert.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution-
(#41284-101518) A RESOLUTION naming the unnamed roadway within
Highland Park as Joel Richert Way in honor of Mrs. Joel Richert.
(For full text of resolution, see Resolution Book No. 80, page 63.)
Council Member Bestpitch moved the adoption of Resolution No. 41284 - 101518.
The motion was seconded by Council Member Price.
Following comments by Council Members Bestpitch and Garland, Resolution No.
41284- 101518 was adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
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VIRGINIA DEPARTMENT OF TRANSPORTATION HIGHWAY SAFETY
IMPROVEMENT PROGRAM: The City Manager submitted a written communication
recommending adoption of a resolution in support of an application to the Virginia
Department of Transportation Highway Safety Improvement Program.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41285 - 101518) A RESOLUTION supporting an application and authorizing the
City Manager to submit such application to the Virginia Department of Transportation
(VDOT) Highway Safety Improvement Program in the amount of $2,175,000.00 for five
(5) projects; and authorizing the City Manager to take certain actions in connection with
such application.
(For full text of resolution, see Resolution Book No. 80, page 64.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41285 - 101518. The
motion was seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
ADMISSIONS TAX FROM THE BERGLUND CENTER: The City Manager
submitted a written communication recommending appropriation of funds in connection
with the admissions tax from the Berglund Center.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #41286- 101518) AN ORDINANCE appropriating admissions tax from the
Roanoke Civic Center — Berglund Center, amending and reordaining certain sections of
the 2018 - 2019 Civic Facilities Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 65.)
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Council Member Bestpitch moved the adoption of Budget Ordinance No. 41286 -
101518. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF THE CITY MANAGER.
The City Manager shared the following comments:
Hurricane Michael Response
• 1 want to take this opportunity to thank city employees who worked so hard to
respond to situations resulting from the aftermath of Hurricane Michael last
Thursday.
• From the 911 Center, to the Swift Water Rescue Team, to Fire -EMS, Police,
street crews, stormwater crews, solid waste crews, and many others — during
the storm city employees were busy addressing problems.
• Even after the storm, staff worked diligently on -site at areas where flooding
occurred to assess damages and clean up.
• We are fortunate to have such a committed staff and appreciate everything
they do to help our citizens and community, especially during crisis situations.
Bulk /Brush Limits Lifted
• In anticipation of an increase in residential bulk and brush amounts resulting
from recent weather, the city's bulk and brush limits have been lifted for Solid
Waste collections this week.
• Residents are encouraged to put all items damaged by the storm to the curb
for collection. Bulk and brush collection limits will be waived through Friday,
Oct. 19.
• Also, residents whose trash or recycling containers are missing as a result of
the recent storm are asked to call 853 -2000, Option 1 to inform Solid Waste
Management staff.
Leaf Collection
• Postcards will go out in the mail this week reminding residents of the dates for
the 2018 Leaf Collection Schedule.
• This information also is posted on the city's website at
roanokeva.gov /leafcollection.
• As we near the dates for collection, additional messages will be shared to
remind residents of leaf collection, which begins the week of Nov. 12 - 15.
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REPORTS OF COMMITTEES:
VARIOUS EDUCATIONAL PROGRAMS: The Roanoke City School Board
submitted a written report requesting appropriation of funds for various educational
programs; and the City Manager submitted a written report recommending that Council
concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following budget ordinance:
( #41287 - 101518) AN ORDINANCE to appropriate funding from Commonwealth
grants for various educational programs, amending and reordaining certain sections of
the 2018 - 2019 School Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 66.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41287 - 101518.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
MEMORIALIZING THE LATE REVEREND DR. CHARLES G. FULLER: Council
Member Garland offered the following resolution memorializing the late Reverend Dr.
Charles G. Fuller, longtime pastor of First Baptist Church:
( #41288 - 101518) A RESOLUTION memorializing the late Dr. Charles Grantland
Fuller, a long -time Roanoke resident and pastor of First Baptist Church for 38 years.
(For full text of resolution, see Resolution Book No. 80, page 67.)
Council Member Garland moved the adoption of Resolution No. 41288 - 101518.
The motion was seconded by Council Member Dykstra.
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Council Member Garland remarked that since Dr. Fuller left an indelible legacy to
Roanoke, a formal presentation be made to family and First Baptist Church. He was
also willing to contact the Church and make the necessary arrangements.
Following comments /suggestions by Council Member Garland, Resolution No.
41288 - 101518 was adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
ECONOMIC DEVELOPMENT AUTHORITY: Council Member Price offered the
following resolution appointing Xavier Duckett as a Director of the City of Roanoke
Economic Development Authority, commencing October 21, 2018, and ending
October 20, 2022:
( #41289 - 101518) A RESOLUTION appointing a Director on the Board of
Directors of the Economic Development Authority of the City of Roanoke, Virginia.
(For full text of resolution, see Resolution Book No. 80, page 69.)
Council Member Price moved the adoption of Resolution No. 41289 - 101518.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
NLC CITY SUMMIT BUSINESS MEETING: Council Member Garland offered the
following resolution designating Council Member Djuna L. Osborne as the Voting
Delegate and Vice -Mayor Joseph L. Cobb as the Alternate Voting Delegate for the
Annual NLC City Summit Business Meeting on Saturday, November 10, 2018, in Los
Angeles, California:
( #41290 - 101518) A RESOLUTION designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Meeting of the NLC City Summit (formerly
National League of Cities Congress of Cities and Exposition).
(For full text of resolution, see Resolution Book No. 80, page 70.)
Council Member Garland moved the adoption of Resolution No. 41290 - 101518.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL.
ANNUAL ANTHEM GO OUTDOOR FESTIVAL (GO FEST): Council Member
Osborne mentioned the successful turn out at the Annual Anthem GO Outdoor Festival
(GO Fest) on October 12 — 14, 2018, at River's Edge Sports Complex.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 4:03 p.m., the Mayor declared the Council Meeting in recess until 7:00 p.m., in
the City Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the City Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P.
Lea, Sr., presiding.
PRESENT: Council Members Michelle L. Dykstra, John A. Garland, Djuna L.
Osborne, Anita J. Price (arrived late), William D. Bestpitch, Joseph L. Cobb and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Dustin T. Stradley, Campus
Pastor, Elevation Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
At this point, Council Member Price entered the meeting (7:04 p.m.).`
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PRESENTATIONS AND ACKNOWLEDGEMENTS:
ACTS OF ACKNOWLEDGEMENTS: The Mayor welcomed students from
Worcester Polytechnic Institute, Worcester, Massachusetts; and presented each one with a Certificate of Appreciation and City gift. He recognized Kayla Crutcher, Special
Projects Manager, SERCAP, Inc., for support of the student's volunteer efforts to work
on projects in the City.
BOY SCOUTS OF AMERICA: Mayor Lea recognized Marcus and Adrian
Wilson, Boy Scouts sponsored by First Christian Church in Salem, who are working on
Eagle Scout Merit Badges. He presented Scout Leader George Wilson and both young
men with City gifts.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, October 15,
2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
New Century Community Church Inc., to rezone property located at 4221 Melrose
Avenue, N. W., Official Tax Map No. 2762801, from CG, Commercial - General District,
to IN, Institutional District, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, September 25, 2018, and Tuesday, October 2, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the application is consistent with the City's
Comprehensive Plan, Peters Creek North Neighborhood Plan, and Zoning Ordinance
as the subject property will be developed and used in a manner appropriate to the
surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41291 - 101518) AN ORDINANCE to rezone certain property located at 4221
Melrose Avenue N. W., from CG, Commercial - General District, to IN, Institutional
District; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 70.)
Council Member Bestpitch moved the adoption of Ordinance No. 41291 - 101518.
The motion was seconded by Vice -Mayor Cobb.
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Michael Woolwine, Agent, Hughes Associates Architects & Engineers, appeared
on behalf of the petitioner.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41291 - 101518 was adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, October 15,
2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
the City of Roanoke to consider an amendment to Vision 2001 -2020, the City's
Comprehensive Plan, to vacate the public use of a portion of Fallon Park and to release
the public's right to use such portion of Fallon Park to allow the construction, operation,
and maintenance of a wireless telecommunications facility to allow a temporary change
of use of public property for the term of the lease agreement on leased property, being
portion of City -owned property located at 502 19th Street, S. E., bearing Official Tax Map
No. 4310101, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, September 25, 2018, and Tuesday, October 2, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the amendment to Vision 2001 -2020, the City's Comprehensive Plan, to
vacate the public use of a portion of Fallon Park and to release the public's right to use
such portion of Fallon Park to allow construction, operation, and maintenance of a
wireless telecommunications facility to allow a temporary change of use of public
property for the term of the lease agreement on leased property, being a portion of City -
owned property located at 502 19th Street, S. E., bearing Official Tax Map No. 4310101.
(For full text, see report on file in the City Clerk's Office.)
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Vice -Mayor Cobb offered the following ordinance:
( #41292 - 101518) AN ORDINANCE amending Vision 2001 -2020, the City's
Comprehensive Plan, by temporarily vacating and releasing the public's right to use an
approximately 0.064 acre portion of Fallon Park (the "Property "); and dispensing with
the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 72.)
Vice -Mayor Cobb moved the adoption of Ordinance No. 41292 - 101518. The
motion was seconded by Council Member Garland.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41292 - 101518 was adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday, October 15,
2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of
the City of Roanoke to consider an amendment to Vision 2001 -2020, the City's
Comprehensive Plan, to vacate the public use of a portion of Preston Park and to
release the public's right to use such portion of Preston Park to allow the construction,
operation, and maintenance of a wireless telecommunications facility to allow a
temporary change of use of public property for the term of the lease agreement on
leased property, being portion of City -owned property located at 3137 Preston
Avenue, N. W., bearing Official Tax Map No. 2100601, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, September 25, 2018, and Tuesday, October 2, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
ro
Awn
The City Planning Commission submitted a written report recommending
approval of the amendment to Vision 2001 -2020, the City's Comprehensive Plan, to
vacate the public use of a portion of Preston Park and to release the public's right to use
such portion of Preston Park to allow construction, operation, and maintenance of a
wireless telecommunications facility to allow a temporary change of use of public
property for the term of the lease agreement on leased property, being a portion of City -
owned property located at 3137 Preston Avenue, N. W., bearing Official Tax Map No.
2100601.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41293 - 101518) AN ORDINANCE amending Vision 2001 -2020, the City's
Comprehensive Plan, by temporarily vacating and releasing the public's right to use an
approximately 0.062 acre portion of Preston Park (the "Property "); and dispensing with
the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 74.)
Council Member Bestpitch moved the adoption of Ordinance No. 41293 - 101518.
The motion was seconded by Council Member Osborne.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41293 - 101518 was adopted by the following vote:
AYES: Council Members Dykstra, Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -7.
NAYS: None -0.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
VAGRANCY AND CRIME IN DOWNTOWN: Wells Selbe, 3348 Grandin
Road, S. W., appeared before Council to request additional law enforcement in the
downtown area during the late evening and early morning hours due to increase in
vagrancy and crime in the downtown area.
Following comments by the Mayor and Council Members, the City Manager was
instructed to follow -up and report on the matter.
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There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 7:53 p.m.
... w
ATTEST:
Stephanie M. Moon Reyno ds, M
City Clerk
rr
4)m-'—a n P. Lea, Sr.
Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
November 5, 2018
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
November 5, 2018 at 9:00 a.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 41181 - 070218
adopted by the Council on Monday, July 2, 2018.
PRESENT: Council Members John A. Garland, Djuna L. Osborne, Anita J. Price,
William D. Bestpitch, Joseph L. Cobb, Michelle Dykstra (arrived late), and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
ITEMS FOR ACTION:
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Vice Mayor Cobb moved that Council concur in the request of the Mayor to
convene in Closed Meeting as abovementioned. The motion was seconded by Council
Member Osborne and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was not present when the vote was recorded.)
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REPORTS AND PLANS RELATED TO THE SECURITY OF THE NOEL C.
TAYLOR MUNICIPAL BUILDING: A communication from the City Manager requesting
that Council convene in a Closed Meeting for discussion of reports and plans related to
the security of the Noel C. Taylor Municipal Building, situated at 215 Church Avenue,
S W., pursuant to Section 2.2 -3711 (A)(19), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Osborne moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovementioned. The motion was seconded
by Council Member Price and adopted by the following vote:
Lea -6.
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and Mayor
NAYS: None -0.
(Council Member Dykstra was not present when the vote was recorded.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
At this point, Council Member Dykstra entered the meeting (9:04 a.m.).
Comprehensive Plan Update — Plan Roanoke (City Plan 2040)
Ian Shaw, Planning Administrator; Wayne Leftwich, Senior City Planner; and
Brittany Gardner, City Planner, gave updates on the City's Comprehensive Plan - City
Plan 2040; and highlighted the following items:
• What's in it?
o Traditional Elements
• Housing
• Economy
• Infrastructure
• Public facilities
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• New Areas of Emphasis
• Public Health
• Equity
• Regional opportunities
• Six Themes
• Livable Built Environment
• Harmony with Nature
• Resilient Economy
• Interwoven Equity
• Healthy Community
• Responsible Regionalism
• Phase 1. Mobilize (January —March 2018)
• Phase 2. Learn (February — June 2018)
• Phase 3. Listen (July — September 2018)
• Phase 4. Interpret & Plan (August — December 2018)
• Phase 5. Test & Refine (January — June 2019)
• Phase 6. Finalize & Adopt (July — December 2019)
• Community Input
• Public Meetings
• Survey
• Community Response
• Value
• Change
• Community Response/Vision
• Community Response/ Strengths and Challenges
• Community Response/Transportation Barriers and Sense of Safety
• Community Response /Plan and Dream
• Community Response /Findings
• Working Groups
• Livable Built Environment — Top Priority: Public Transit
• Land Use
• Transportation
• Urban design
• Arts and culture
• Historic resources
• Resilient Economy — Top Priority: Economy /Jobs
• Economic Development
• Education
• Training/Workforce Development
• Infrastructure
• Harmony with Nature — Top Priority: Environment
• Stormwater /Green Infrastructure
• Green Building /Renewable Energy
• Climate Change /Adaptation /Resiliency
• Water and Air Quality
• Brownfields
• Healthy Communities — Top Priority: Food Access
• Food Systems /Local Food
• Public Safety
• Public Services
• Active Living
• Parks
• Walkability /Accessibility
• Interwoven Equity — Top Priority: Housing
• Housing
• Access and Investment
• Education
• Infrastructure
• Community Engagement/Capacity Building
• Placemaking /Social Spaces
• Support for Minorities
• Responsible Regionalism — Top Priority: Connectivity
• Regional Collaboration and Coordination
• Consistency /Compatibility with Neighbors
• Regional Growth Areas
• Sharing of Resources
• Connectivity/Transit
• Regional Development Vision
• Establish Vision and Goals for themes
• Large group and small group discussions
• Meetings in:
• November
• December
• January
• February
o November 1 or November 15
• Morning:
➢ Harmony with Nature and Responsible Regionalism
• Afternoon:
➢ Resilient Economy and Interwoven Equity
• Evening:
➢ Livable Built Environment and Healthy Community
(See copy of presentation on file in the City Clerk's Office.)
In conclusion, it was noted that the working group meeting would be held on
November 15, 2018.
Vice -Mayor Cobb asked whether the Planning Department was soliciting
additional people for the working groups; wherein, Mr. Leftwich confirmed staff had
reviewed the list of participants and if persons would like to participate, please contact
him at wayne.leftwich @roanokeva.gov.
Council Member Price thanked staff for their phenomenal engagement with the
community and wanted to ensure youth participation. She mentioned the Planning
Department's participation at the Fourth Annual Roanoke Youth Summit event that was
held on September 9, 2018, at William Fleming High School, and the youth participants
were engaged and excited about the presentations. Mr. Leftwich stated that City was
working with the Superintendent of Schools to engage high school students and
possibly create a youth group.
Following additional remarks from Council Members, Mayor Lea noted the
presentation received and filed.
Roanoke River BLUEWAY Update
Amanda McGhee, Regional Planner II,
Commission, and Bill Tanger, Co- Chair, Bluewa y
the progress of the Blueway Program. Ms.
information:
• What is the Roanoke River Blueway?
• City Contribution
• Program Achievements
• City of Roanoke Improvements
• Future Improvements
Roanoke Valley - Alleghany Regional
Committee, updated the Council on
McGhee highlighted the following
(See copy of presentation on file in the City Clerk's Office.)
Ms. McGhee explained the Roanoke River Blueway consisted of 45 miles of the
Roanoke River, stretching through the heart of the Cities of Salem and Roanoke,
continuing to the scenic Roanoke River Gorge in Roanoke County making for a unique
outdoor recreation opportunity in Virginia's Blue Ridge Mountains.
She further explained the term " Blueway" was created instead of using water trail
because it paralleled the greenway in an effort to draw attention to it; she also noted
that the City of Roanoke contributed $5,200.00 annually to the effort since Fiscal Year
2016 to cease in Fiscal Year 2020.
629
Ms. McGhee reviewed many of the achievements and recognitions the Blueway
had received, including distributing over 3,000 Roanoke River Blueway brochures
throughout the Roanoke Valley providing needed information to get out on the water at
an entry level. She concluded the Blueway Committee cultivated partnerships to spend
the contributions and maximize the funding.
Mr. Tanger spoke to the importance of marketing, wayfinding and encouraged
the City's marketing staff to put together a plan that focused on the Blueway.
Council Member Dykstra inquired about efforts to rebrand or re- characterize the
river for longtime City residents who believe it is unsafe or dirty, whereupon, Ms.
McGhee suggested education through awareness with non - profits such as the Clean
Valley Council.
Mr. Tanger added that continued work on signage and messaging people would
also help with convincing everyone that the river was safe.
Following additional comments by the Council Members, Mayor Lea thanked Ms.
McGhee and Mr. Tanger for an informative presentation. He also received and filed the
remarks.
Melrose Library Future Reuse
Brian Townsend, Assistant City Manager for Community Development, briefed
the Council on the Melrose Library Future Reuse: He highlighted the following
presentation:
• New Library Project Status
• Construction Proceeding as Planned
• Anticipated Substantial Completion: May 2019
• Occupancy /Opening: June — July, 2019
• Current Branch to Remain Open until Operational Transition
• Future Considerations for Current Branch
• Exploration of City -Reuse
• Inquiries from Outside Agencies
• Inquiries from Affiliated Agencies
• Consideration of Adjacent Land Uses and Ownership Patterns
• MOTA Planning Process
I*
Awt
• Property Context
o Approximately three -acre site
o Sloping Topography to Rear
o Built in 1976
o Brick/Block Construction /Fiat Roof
0 6,700 Square Feet
0 26 Parking Spaces
o INPUD Zoning
• Location Context
o Melrose Library Aerial Conceptual Drawing
• Next Steps /Proposed Approach
o Request for Proposals for Acquisition
• Terms
• Conditions
• Consideration
• Definitive Time Frame for Responses
• Align RFP Process Timeline with Scheduled Relocation of Library
Branch
(See copy of presentation on file in the City Clerk's Office.)
Following the presentation, Council Member Price inquired whether there had
been inquiries or request for proposals for acquisition of the Melrose Library and
property. Bob Cowell, City Manager responded predominantly non - profits and no
private interest have come forward for business activity. Mr. Townsend interjected the
Roanoke Redevelopment and Housing Authority has shown interest and Mayor Lea
advised that he had recently met with the Housing Authority and they expressed
concern in regards to what may happen to the property.
Council Member Garland expressed concern about the property remaining empty
and stated it was best to sell the property as soon as possible. Mr. Cowell stated that
the Roanoke Redevelopment and Housing Authority does have programs that have
viable funding options and use of the property; whereby, Mr. Townsend referenced the
Parks and Recreation Master Plan for the use of Horton Park. Council Member
Bestpitch asked whether there were other amenities such as a basketball court,
playground, soccer field or other types of athletic fields; perhaps subdivide the property.
Council Member Price asked for clarification of location of greenspace adjacent
to the library; wherein, Ms. Dykstra stated that recent research at the Lansdowne Park
Housing Complex indicated there was not access to greenspace at their location.
M
631
Following the discussion, Mayor Lea stated that Council needed to prioritize
needs, arrange a meeting with the Roanoke Redevelopment and Housing Authority
regarding this matter and thanked Mr. Townsend for an informative presentation; and
received and filed the remarks.
At 10:26 a.m., the Mayor declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room; and thereafter to be reconvened at
2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members John A. Garland, Djuna L. Osborne, Anita J. Price,
William D. Bestpitch, Joseph L. Cobb, Michelle Dkstra and Mayor Sherman P. Lea, Sr.-
7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by Rabbi Jama L. Purser, Beth Israel Synagogue.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
MENTEE WILLIAM NELMS: Mayor Lea recognized William Nelms, Director of
Operations, Spectrum Media Solutions, an 11 th grade student of Patrick Henry High
School, who volunteered to shadow the Mayor throughout the day.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
Mayor Lea announced that those individuals registered to speak specifically
about sale of the Dumas Hotel would be heard immediately following Items 6.a. and
6.b., respectively, under Petitions and Communications. See Page 637
632
CHANGES IN THE ROANOKE COMMUNITY: Robert Gravely, 3360
Hershberger Road, N. W., appeared before the Council with regard to changes in the
Roanoke community.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda are
considered to be routine by the Members of Council and will be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the
item would be removed from the Consent Agenda and considered separately.
MINUTES OF THE REGULAR MEETING OF
regular meeting of City Council held on Thursday,
meeting on Friday, October 12, 2018; and a
October 15, 2018, were before the body.
(See Minutes on file in the City Clerk's Office.)
CITY COUNCIL: Minutes of the
October 4, 2018 and a recessed
regular meeting on Monday,
Council Member Bestpitch moved that the reading of the minutes be dispensed
with and approved as recorded. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra,
and Mayor Lea -7.
NAYS: None -0.
CONSIDER THE SALE OF APPROXIMATELY 11.813 ACRES OF
CITY -OWNED PROPERTY LOCATED AT 0, 2839 AND 2903 PETERS CREEK
ROAD, N. W., TO CARMAX AUTO SUPERSTORE, INC.: A communication from the
City Manager requesting that Council schedule a public hearing to be held on Monday,
November 19, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or
such later date and time as the City Manager may determine, to consider the sale of
approximately 11.813 acres of City -owned property located at 0, 2839 and 2903 Peters
Creek Road, N. W., to CarMax Auto Superstore, Inc., for the purpose of constructing an
automobile dealership, was before the body.
(See communication on file in the City Clerk's Office.)
633
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra,
and Mayor Lea -7.
NAYS: None -0.
AMENDMENT TO THE WILLIAMSON ROAD AREA SERVICE DISTRICT
BOUNDARY: A communication from the City Attorney requesting that Council schedule
a public hearing to be held on Monday, December 17, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the City Manager
may determine, to consider an amendment to the Williamson Road Area Service District
boundary to include a newly consolidated parcel, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Attorney as abovementioned. The motion was seconded by Council Member Dykstra
and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra,
and Mayor Lea -7.
NAYS: None -0.
BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD: A communication from
Debbie Bonniwell, Chief Executive Officer, Blue Ridge Behavioral Healthcare Board of
Directors, recommending concurrence in the reappointment of Colonel Bobby Russell
as an At -large representative, commencing January 1, 2019 and ending
December 31, 2021, was before the Council.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reappointment be accepted and filed.
The motion was seconded by Council Member Dykstra and adopted by the following
vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra,
and Mayor Lea -7.
NAYS: None -0.
03-M
OATHS OF OFFICE - PERSONNEL AND EMPLOYMENT PRACTICES
COMMISSION -FAIR HOUSING BOARD - TOWING ADVISORY BOARD - ECONOMIC
DEVELOPMENT AUTHORITY- ARCHITECTURAL REVIEW BOARD - ROANOKE
NEIGHBORHOOD ADVOCATES: Reports of qualifications of the following individuals
were before the Council:
Savannah Taylor (Citizen at Large) and Roy Mentkow (Citizen at Large)
as members of the Personnel and Employment Practices Commission for
terms of office, each, ending June 30, 2021;
Peter Volosin to fill the unexpired term of Amanda Buyalos and Jessie
Coffman to fill the unexpired term of Byron Hamlar as members of the Fair
Housing Board for terms of office, each, ending March 31, 2019;
Captain Aaron Cook (Law Enforcement) and Chris H. Craft (Citizen at
Large) as members of the Towing Advisory Board for terms of office,
each, commencing November 1, 2018 and ending October 31, 2021 and
October 31, 2020, respectively;
Matthew Fink as a Director of the Economic Development Authority of the
City of Roanoke for a four -year term of office, commencing October 21,
2018 and ending October 20, 2022;
Shawn Swain and Anne S. Beckett as members of the Architectural
Review Board for four -year terms of office, each, ending October 1, 2022;
and
Sunni Purviance as a member of the Roanoke Neighborhood Advocates
to fill the unexpired term of office of Christina B. Hatch ending June 30,
2019.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reports of qualification be received
and filed. The motion was seconded by Council Member Dykstra and adopted by the
following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, Dykstra,
and Mayor Lea -7.
NAYS: None -0.
635
REGULAR AGENDA
PUBLIC HEARINGS: NONE,
PETITIONS AND COMMUNICATIONS:
APPRENTICESHIP PROGRAM: Mike Altizer, Special Projects Manager,
Western Virginia Water Authority, gave an overview with regard to an apprenticeship
program for high school students among Roanoke City Public Schools and the Western
Virginia Water Authority, highlighting the following:
■ Apprenticeship Program Information
■ Program Qualifications
■ Schedule of Apprentice Wages for OJT
■ HR and Apprentice Orientation
• OJT Wastewater Treatment Operator
• OJT Water Treatment Operator
■ OJT Distribution Technician
■ Related Instruction — Wastewater & Water Treatment
■ Related Instruction — Distribution Technician
■ Safety Training and Workers' Compensation
• Policies and Procedures
■ Program Responsibilities
■ Standards of Apprenticeship
■ Work Restrictions
■ Forms — Student Forms and Information
■ Forms — Non - Student Forms and Information
■ 2017 ABC Need -to -Know Criteria Wastewater Treatment Operator Class IV
■ 2017 ABC Need -to -Know Criteria Water Treatment Operator Class IV
(See copy of presentation on file in the City Clerk's Office.)
Mr. Altizer advised that the program was in its second year, with ten apprentices
participating. He reported that the program consisted of 4,000 hours from the students'
junior year to senior year; working twelve to eighteen hours per week; pay 22 percent
higher than minimum wage with a ten percent increase after 90 days; the Authority
supplied all steel -toe boots and safety equipment needed; with the goal of not promising
a job, but providing the education of plumbing, wastewater, meters, etc.; to set the
students up with a profession. He also pointed out that two of the apprentices have
greatly excelled in the program and could safely run the water filtration plant at only
seventeen years old.
636
He encouraged more businesses to join in the apprentice program, noting that it
would not require tons of legal paperwork and seven Roanoke County businesses were
currently participating. Mr. Altizer briefly explained the CAT Simulator, a new regional
training tool to save costs, access fields, improve production and create safety
awareness; allowing individuals to safely gain practical knowledge and skills before
training on actual machines.
Following extensive details about the CAT Simulator, Training Simulators to
Prepare our Current & Future Workforce, Mr. Altizer concluded that the Western Virginia
Water Authority encouraged Roanoke City Public Schools to participate in the program
and to help bring in new City businesses.
Following accolades from several Council Members, the question was posed as
to transportation for the students to the work site; whereupon, Mr. Altizer indicated that
each student was responsible for their transportation and parents were made aware of
prior to the onset of the program.
Council Member Dykstra commented that the City needed to explore ways to
support the student in terms of transportation, for many students do not have parents to
transport them to and from school or a work site.
Council Member Price inquired about the logistics of the program for Roanoke
City Public Schools, and City Council support the program.
The School Superintendent advised of the School Division's excitement of the
program. She would address the transportation issue; and encouraged the Council to
consider other businesses in an effort to expand the program.
Following additional comments from
Mr. Altizer for the informative presentation,
he received and filed the remarks.
the Council Members, Mayor Lea thanked
Dr. Bishop for responding to questions; and
COMMUNION TO COMMUNITY PROGRAM: Kevin Kinsey, Pastor, Central
Church of the Brethren; and Barron Wilson, Pastor, First Baptist Church - Gainsboro,
gave a presentation with regard to the Communion to Community Program sponsored
by five local churches, advising the Council of their intentional communions between
churches in the City of Roanoke who fellowship and discuss various strategies to break
barriers. They announced the congregations meet every Thursday, on a casual basis,
and in addition, a special friendship has developed amongst congregants.
637
Following positive comments from City Council Members, Mayor Lea thanked
Pastors Kinsey and Wilson for their heartfelt efforts; and received and filed the remarks.
CONTINUATION OF HEARING OF CITIZENS UPON PUBLIC MATTERS: At
this point, Mayor Lea continued hearing citizens upon public matters.
DUMAS HOTEL: The following citizens appeared before Council and spoke in
support of the Dumas Hotel Legacy, Inc., acquiring the Dumas Hotel, and requested the
City's assistance with discussions between the Dumas Hotel Legacy, Inc., and Total
Action for Progress regarding the purchase of the Hotel:
Ryan Bell, 3303 Christian Avenue, N. W.;
Richard Chubb, 1417 Leon Street, N. W.;
Pastor Lyle Morton, 2740 Tully Drive (Roanoke County)
The Venerable Melissa Hays- Smith, 3136 West Ridge Road, S. W
Natasha Saunders, 1830 Fremont Circle, N. W.;
Shmura Glenn, 1816 Staunton Avenue, N. W.; and
Martin Jeffrey, 421 Fairfax Avenue, N. W.
(See copy of handout on file in the City Clerk's Office.)
At this point, Council Member Dykstra left the meeting (3:56 p.m.).
At 3:56 p.m., the Mayor declared the Council meeting in recess.
At 4:06 p.m., the meeting reconvened in the Council Chamber, Mayor Lea
presiding, and all Members of the Council in attendance, with the exception of Council
Member Dykstra.
CONTINUATION OF PETITIONS AND COMMUNICATIONS: Mayor Lea
announced the Council would continue with the Regular Agenda — Petitions and
Communications.
ACCEPTANCE OF FUNDS FROM THE VIRGINIA COMPENSATION BOARD:
The Clerk of Circuit Court submitted a written communication recommending
acceptance of funds from the Virginia Compensation Board in connection with a digital
media conference system; and the City Manager submitted a written communication
concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
• i
Vice -Mayor Cobb offered the following resolution:
( #41294- 110518) A RESOLUTION accepting Technology Trust Funds from the
State Compensation Board in the amount of $99,275.00 (TTF Funds) for reimbursement
of charges to be incurred by the Clerk of the Circuit Court for the City of Roanoke for
digitizing records, maintenance contracts for online subscriptions and equipment for the
courtrooms; approving the application process for the Funds, and authorizing the City
Manager to execute the required agreements and documents necessary to accept such
TTF Funds, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 80, page 76.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41294 - 110518. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
Vice -Mayor Cobb offered the following budget ordinance:
( #41295 - 110518) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for a digital media conference system as set forth by the
State Compensation Board, amending and reordaining certain sections of
the 2018 - 2019 General Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 77.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41295 - 110518.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Cobb, Garland, Osborne, Price, Bestpitch and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
639
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
PUBLIC ART FOR NEW MELROSE LIBRARY PATIO
Susan Jennings, Arts and Culture Coordinator, shared information regarding the
placement of artwork on the newly renovated Melrose Branch Library Patio. She called
attention to the following items:
• Project Timeline
• Selection Panel Members
• Napoleon Jones - Henderson
• Rhapsody in Knowledge (working title)
• Outside View — Side Walkway
• Example of Single Art Element
• Bird's Eye View of Art Placement
(See copy of presentation on file in the City Clerk's Office.)
She summarized the process stating that Roanoke Arts Commission issued a
Request for Qualifications in August 2018, which received 77 responses; with a
selection panel short- listed to two finalists who responded to a Request for Proposal
and participated in phone interviews; and awarded the proposal to Napoleon Jones -
Henderson.
She further advised that Mr. Jones - Henderson had been an artist since 1963
having studied in Paris and was one of the early active members of the Chicago Black
Arts Movement; the working title of the artwork was Rhapsody in Knowledge, which
consisted of enamel on steel with four elements in the landscaping around the patio at
the library. She added that Mr. Jones - Henderson would conduct several
mutigenerational workshops in Roanoke to engage the community and to determine the
final design elements.
Following an inquiry from Council Member Price with regard to the time and
place of the community workshops, Ms. Jennings noted that the workshops were
tentatively scheduled for November — December 2018, with the location to be
determined. Council Member Price suggested that the workshops be conducive to the
Melrose area and perhaps be held in the Community Solution Community Room.
In conclusion, Ms. Jennings advised that the Roanoke Arts Commission, with
City Council's concurrence in the recommendation of the Selection Panel to contract
with Napoleon Jones - Henderson to conduct community workshops, design and install
art work outside the Melrose Branch Library, subject to the approval of the final design
by the Roanoke Arts Commission.
There being no additional comments by the Council Members, Vice -Mayor Cobb
moved that the Council concur in the recommendation of the Selection Panel that the
City contract with Napoleon Jones - Henderson to conduct community workshops, design
and install artwork outside the Melrose Branch Library, subject to the approval of the
final design by the Roanoke Arts Commission. The motion was seconded by Council
Member Price and adopted.
ITEMS RECOMMENDED FOR ACTION:
ACCEPTANCE OF THE BYRNE JUSTICE ASSISTANCE GRANT FUNDS: The
City Manager submitted a written communication recommending acceptance of the
Byrne Justice Assistance Grant funds from the Virginia Department of Criminal Justice
Services for the Positive Action in Roanoke Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41296- 110518) A RESOLUTION accepting federal Byrne Justice Assistance
Grant (JAG) program funding made to the City in collaboration with Family Service of
Roanoke Valley, from the Virginia Department of Criminal Justice Services in
connection with the "Positive Action in Roanoke" project, and authorizing execution of
any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 77.)
Council Member Price moved the adoption of Resolution No. 41296- 110518.
The motion was seconded by Council Member Osborne and adopted by the following
vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
Council Member Price offered the following budget ordinance:
(#41297- 110518) AN ORDINANCE to appropriate funding from the U.S.
Department of Justice Byrne Justice Assistance Grant (JAG) Program, as provided by
the Virginia Department of Criminal Justice Services for the Positive Action Program,
amending and reordaining certain sections of the 2018 - 2019 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 78.)
Council Member Price moved the adoption of Budget Ordinance
No. 41297-110518. The motion was seconded by Council Member Osborne and
adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
ACCEPTANCE OF THE 2018 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT FUNDS: The City Manager submitted a written communication
recommending acceptance of the 2018 Edward Byrne Memorial Justice Assistance
Grant funds from the United States Department of Justice for the Police Brigade Safety
Program; and additional facility cameras in the Roanoke City Jail.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41298 - 110518) A RESOLUTION authorizing the acceptance of a grant from
the FY 2018 Edward Byrne Memorial Justice Assistance Grant Program made to the
City of Roanoke by the United States Department of Justice; and authorizing execution
of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 79.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41298 - 110518. The
motion was seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
Vice -Mayor Cobb offered the following budget ordinance:
( #41299 - 110518) AN ORDINANCE to appropriate funding from the Federal
government, Department of Justice, for the Byrne Memorial Justice Assistance Grant
(JAG) Program, amending and reordaining certain sections of the 2018 - 2019 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 80.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41299 - 110518.
The motion was seconded by Council Member Osborne and adopted by the following
vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
ACCEPTANCE OF THE UNITED WAY OF ROANOKE VALLEY REHOUSING
YOUTH FOR SUCCESS IN EDUCATION GRANT: The City Manager submitted a
written communication recommending acceptance of the United Way of Roanoke Valley
Rehousing Youth for Success in Education Grant to house the families of homeless
children in the Roanoke Valley.
(For full text, see communication on file in the City Clerk's Office.)
�TA 91
Council Member Price offered the following resolution:
( #41300 - 110518) A RESOLUTION authorizing the acceptance of a RYSE grant
from the United Way of Roanoke Valley to the City of Roanoke on behalf of the City's
Department of Human Services, to be used to facilitate the provision of housing for the
families of homeless children in the Roanoke Valley who are not qualified for other
types of housing assistance, and authorizing execution of any and all necessary
documents to comply with the terms and conditions of the grant.
(For full text of resolution, see Resolution Book No. 80, page 81.)
Council Member Price moved the adoption of Resolution No. 41300 - 110518.
The motion was seconded by Council Member Osborne and adopted by the following
vote:
Lea -6.
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and Mayor
NAYS: None -0.
(Council Member Dykstra was absent.)
Council Member Price offered the following budget ordinance:
( #41301 - 110518) AN ORDINANCE to appropriate funding from United Way
Roanoke Valley to house the families of homeless children in the Roanoke Valley who
are not qualified for other types of housing assistance, amending and reordaining
certain sections of the 2018 - 2019 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 82.)
Council Member Price moved the adoption of Budget Ordinance
No. 41301-110518. The motion was seconded by Council Member Osborne and
adopted by the following vote:
Lea -6.
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and Mayor
NAYS: None -0.
(Council Member Dykstra was absent.)
BUILDING REGULATIONS AND FIRE PREVENTION CODE: The City Manager
submitted a written communication recommending an amendment to the City Code
regarding building regulations and Fire Prevention Code.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41302 - 110518) AN ORDINANCE amending and reordaining Section 7 -5,
Adopted where copies filed, Article II, Building Code, of Chapter 7, Building Regulations,
of the Code of the City of Roanoke (1979), as amended, to adopt the newest version of
the Uniform Statewide Building Code; providing for an effective date; and dispensing
with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 82.)
Council Member Bestpitch moved the adoption of Ordinance No. 41302 - 110518.
The motion was seconded by Council Member Price.
Following comments by Council Member Bestpitch, Ordinance No. 41302-
110518 was adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
Vice -Mayor Cobb offered the following ordinance:
( #41303 - 110518) AN ORDINANCE amending and reordaining Section 12 -16,
Adoption of Virginia Statewide Fire Prevention Code, Article I, In General, of
Chapter 12, Fire Prevention and Protection, of the Code of the City of Roanoke (1979),
as amended, to adopt the newest version of the Statewide Fire Prevention Code;
providing for an effective date: and dispensing with the second reading of this ordinance
by title.
(For full text of ordinance, see Ordinance Book No. 80, page 84.)
Vice -Mayor Cobb moved the adoption of Ordinance No. 41303 - 110518. The
motion was seconded by Council Member Bestpitch and was adopted by the following
vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
ACCEPTANCE OF FUNDS FROM THE COMMONWEALTH OF VIRGINIA FOR
THE KINSHIP GUARDIANSHIP PROGRAM: The City Manager submitted a written
communication recommending acceptance of funds from the Commonwealth of Virginia
for the Kinship Guardianship Program as set forth by the General Assembly.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41304 - 110518) A RESOLUTION authorizing the acceptance of funding for the
Kinship Guardianship Program (KinGAP) to the City of Roanoke from the Virginia
Department of Social Services (VDSS) to be used by the City of Roanoke Department
of Social Services (DSS) to facilitate the long term placement and support of children
who are in foster care with relatives in their extended family when returning home or
adoption are not appropriate goals, and authorizing the acceptance, execution, and
filing of appropriate documents to obtain such funds, upon certain terms and conditions.
(For full text of resolution, see Resolution Book No. 80, page 86.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41304 - 110518. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
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Council Member Bestpitch offered the following budget ordinance:
(#41305- 110518) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the implementation of the Kinship Guardian Program
(KinGAP) as set forth by the Virginia General Assembly, amending and reordaining
certain sections of the 2018 - 2019 General Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 87.)
Council Member Bestpitch moved the adoption of Budget Ordinance
No. 41305 - 110518. The motion was seconded by Vice -Mayor Cobb and adopted by the
following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
ACCEPTANCE OF A DONATION FROM VISIT VIRGINIA'S BLUE RIDGE
FOUNDATION: The City Manager submitted a written communication recommending
acceptance of a donation from Visit Virginia's Blue Ridge Foundation.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41306- 110518) A RESOLUTION accepting and expressing appreciation for the
donation of $9,500.00 from Visit Virginia's Blue Ridge Foundation (VVBRF) to the City
to assist in the purchase of "Hill Climb," by Jim Collins, a sculpture in the Elmwood Art
Walk show, "City on the Move."
(For full text of resolution, see Resolution Book No. 80, page 87.)
Council Member Bestpitch moved the adoption of Resolution No. 41306 - 110518.
The motion was seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
Council Member Bestpitch offered the following budget ordinance:
( #41307 - 110518) AN ORDINANCE to appropriate funding from the Visit
Virginia's Blue Ridge Foundation to purchase Hill Climb, a sculpture in Art Walk in
Elwood Park, amending and reordaining certain sections of the 2018 - 2019 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 88.)
Council Member Bestpitch moved the adoption of Budget Ordinance
No. 41307- 110518. The motion was seconded by Vice -Mayor Cobb and adopted by the
following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
ACCEPTANCE OF ADDITIONAL VIRGINIA DEPARTMENT OF
TRANSPORTATION FUNDS: The City Manager submitted a written communication
recommending acceptance of additional Virginia Department of Transportation funds for
Phase 2 of the Tinker Creek Greenway Trail Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41308 - 110518) A RESOLUTION accepting Regional Surface Transportation,
Revenue Sharing, and Transportation Alternatives Funds from the Virginia Department
of Transportation (VDOT) to help fund both the engineering and construction of the
second phase of the Tinker Creek Greenway Trail; and authorizing execution of any
required documents on behalf of the City in connection with such funds under certain
conditions.
(For full text of resolution, see Resolution Book No. 80, page 89.)
Z i
Council Member Bestpitch moved the adoption of Resolution No. 41308 - 110518.
The motion was seconded by Council Member Osborne and adopted by the following
vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
FY19 AND FY20 VIRGINIA DEPARTMENT OF TRANSPORTATION REVENUE
SHARING PROGRAM AWARD: The City Manager submitted a written communication
recommending acceptance of FY19 and FY20 Virginia Department of Transportation
Revenue Sharing Program Award for new projects.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41309 - 110518) A RESOLUTION accepting the FY19 and FY20 Virginia
Department of Transportation's (VDOT) award of Transportation Revenue Sharing
Program Funds (Revenue Sharing Funds) to the City in the total amount of
$8,851,133.00 to be allocated among three Projects; authorizing the City Manager to
execute VDOT Appendix A documents for Revenue Sharing Funds for the Projects set
forth below, which will require the City to provide matching funds of $8,851,133.00; and
authorizing the City Manager to take certain other actions in connection with the above
matters and Projects.
(For full text of resolution, see Resolution Book No. 80, page 90.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41309 - 110518. The
motion was seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
Council Member Osborne offered the following budget ordinance:
( #41310 - 110518) AN ORDINANCE to appropriate funding from the Virginia
Department of Transportation Funds to the Roanoke River Greenway Bridge the Gap,
Huntington Boulevard, and Stormwater projects, amending and reordaining certain
sections of the 2018 - 2019 Capital Projects Fund Appropriations, and dispensing with
the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 92.)
Council Member Osborne moved the adoption of Budget Ordinance
No. 41310 - 110518. The motion was seconded by Vice -Mayor Cobb and adopted by the
following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
FIRE STATION NO. 7 PROJECT: The City Manager submitted a written
communication recommending authorization for acquisition of real property rights
needed in conjunction with the proposed Fire Station No. 7 project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following ordinance:
( #41311 - 110518) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the proposed Fire Station No. 7 Project
( "Project "); authorizing City staff to acquire such property rights by negotiation for the
City; authorizing the City Manager to execute appropriate acquisition documents; and
dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 93.)
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Council Member Price moved the adoption of Ordinance No. 41311 - 110518.
The motion was seconded by Council Member Osborne and adopted by the following
vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
ACCEPTANCE OF THE VIRGINIA DEPARTMENT OF EMERGENCY
MANAGEMENT HAZARDOUS MATERIALS FUNDS: The City Manager submitted a
written communication recommending acceptance of the Virginia Department of
Emergency Management Hazardous Materials funds for the Roanoke Fire -EMS
Department.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41312 - 110518) A RESOLUTION accepting the Virginia Department of
Emergency Management HAZMAT Grant to the City from the Virginia Department of
Emergency Management (VDEM), and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 95.)
Council Member Bestpitch moved the adoption of Resolution No. 41312 - 110518.
The motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
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Council Member Bestpitch offered the following budget ordinance:
( #41313 - 110518) AN ORDINANCE appropriating funding from the United States
Department of Transportation through the Commonwealth of Virginia Department of
Emergency Management (VDEM) for hazardous materials emergency responses and
training and development, amending and reordaining certain sections of the
2018 - 2019 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 96.)
Council Member Bestpitch moved the adoption of Budget Ordinance
No. 41313 - 110518. The motion was seconded by Vice -Mayor Cobb and adopted by the
following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
ROANOKE CITY PUBLIC SCHOOLS FY 2018 - 2019 CATEGORICAL BUDGET:
The City Manager submitted a written communication recommending amendment to the
Roanoke City Public Schools FY 2018 - 2019 categorical budget.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following budget ordinance:
( #41314 - 110518) AN ORDINANCE to adopt an amendment to the 2018 - 2019
School Board Categorical Budget, amending and reordaining certain sections of the
School General Fund Appropriation and dispensing with the second reading by title of
this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 96.)
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Council Member Price moved the adoption of Budget Ordinance
No. 41314- 110518. The motion was seconded by Council Member Osborne and
adopted by the following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Valley Metro Fare -Free Day
• On November 6, Election Day, Valley Metro transportation will be fare -free on
all fixed route service routes and STAR paratransit service.
• This special promotion will enable citizens to utilize transit services to access
polling locations within the City of Roanoke.
• Fare -Free Day is also a good opportunity for those who do not normally use
Valley Metro Services to try transit.
• More information is available at www.valleymetro.com.
Virainla Veterans Parade
• Saturday, November 10, 11 a.m. to 1:00 p.m.
• Downtown Roanoke.
• Parade participants include military units from across Virginia, military
marching units and individual veterans accompanied by military, college and
high school bands.
• This parade is one of the largest Veterans events in Virginia.
Leaf Collection Program
• Collection starts next week on your regular trash collection day.
• Postcards with this year's Leaf Collection Schedule were mailed to all city
residents.
• The city will collect an unlimited number of biodegradable paper bags filled
with leaves, placed at the curb, on the following weeks:
• November 12 -15
• November 26 -29
• December 3 -6
• December 10 -13
• No collection the week of November 19 (Thanksgiving week).
• Bulk and brush collection will continue on leaf collection weeks.
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• More information about leaf collection is available at
www.roanokeva.gov /leafcollection or by calling Solid Waste Management at
853 -2000, Option 1.
Roanoke Retains Top Digital City Status
• The Center for Digital Government has announced the winners of the 2018
Digital Cities Survey. Once again, the City of Roanoke ranked in the Top 10
Digital Cities for the 75,000 to 124,999 population category.
• The organization is a national research and advisory institute focused on
information technology policies and best practices in state and local
government.
Roanoke was recognized for its:
• Focus on strategy, shifting from a five -year strategic plan to one that is
updated annually.
• Use of the Lean Six Sigma methodology to evaluate business processes
for the best way forward as far as efficiency is concerned.
• Comprehensive social media activity with more than 50 accounts and a
digital community size that exceeds 218,000 followers.
• Expansion of its broadband connectivity to support local education and
public libraries.
• Installation of more resilient infrastructure.
• Increase in the use of data analytics to measure overall performance and
assist city police with crime analysis.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
2018 CIAA FOOTBALL CHAMPIONSHIP: Mayor Lea announced the 2018 CIAA
Football Championship at the Salem Stadium on Saturday, November 10, at 1:00 p.m.
100TH ANNIVERSARY OF WORLD WAR 1: In honor of Veterans' Day, Council
Member Bestpitch announced the City of Roanoke collaborated with the Roanoke
Valley Veterans' Council for a tree planting in commemoration of the 100th Anniversary
of World War I on Friday, November 9 at 10:00 a.m., at Argonne Circle, S. W. (Old
Southwest/304 King George Avenue, S. W.). He acknowledged a $1,000.00 donation
from Home Depot for twelve additional trees to be planted throughout the City.
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VOTE: Council Member Bestpitch also encouraged citizens to vote on Tuesday,
November 6; and for questions about voting precincts, contact the Registrar's Office at
(540) 853 -2281; and for transportation to the voter polls, call (844) 482 -8683.
ROANOKE WOMEN'S FOUNDATION: Vice -Mayor Cobb commended the
Roanoke Women's Foundation for their investment in the community; and he
announced the Taubman Museum of Art celebrated its 10th Anniversary.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: See below.
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Council Member Garland moved that each Member of City Council
certify to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion was seconded by Council Member Price and adopted by the
following vote:
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Dykstra was absent.)
BLUE RIDGE BEHAVIORAL HEALTHCARE: The Mayor called attention to the
upcoming expiration of the four -year term of office of Lew Bishop as a City
representative of the Blue Ridge Behavioral Healthcare Board of Directors ending
December 31, 2018; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Lew Bishop.
There being no further nominations, Mr. Bishop was reappointed as a City
representative of the Blue Ridge Behavioral Healthcare Board of Directors for a term of
four years ending December 31, 2022, by the following vote:
FOR MR. BISHOP: Council Members Garland, Osborne, Price, Bestpitch, Cobb
and Mayor Lea -6.
(Council Member Dykstra was absent.)
655
y CITY OF ROANOKE PENSION PLAN: The Mayor called attention to a vacancy
created by the resignation of Michael Shockley as a City employee member of the
Board of Trustees, City of Roanoke Pension Plan, ending June 30, 2020; whereupon,
he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Reeves Bryant
(R.B.) Lawhorn, Jr., Budget Administrator.
There being no further nominations, Mr. Lawhorn was appointed as a City
employee member of the Board of Trustees, City of Roanoke Pension Plan, to fill the
unexpired term of office of Michael Shockley ending June 30, 2020, by the following
vote:
FOR MR. LAWHORN: Council Members Garland, Osborne, Price, Bestpitch,
Cobb and Mayor Lea -6.
(Council Member Dykstra was absent.)
BOARD OF ZONING APPEALS: The Mayor called attention to the upcoming
expiration of the three -year term of office of Michael Woolwine as member of the Board
of Zoning Appeals ending December 31, 2018; whereupon, he opened the floor for
nominations.
Council Member Bestpitch placed in nomination the name of Robert Clement.
There being no further nominations, Mr. Clement was appointed to replace
Michael Woolwine as member of the Board of Zoning Appeals for a term of office of
three years, commencing January 1, 2019 and ending December 31, 2021, by the
following vote:
FOR MR. CLEMENT: Council Members Garland, Osborne, Price, Bestpitch,
Cobb and Mayor Lea -6.
(Council Member Dykstra was absent.)
656
CITY PLANNING COMMISSION: The Mayor called attention to the upcoming
expiration of the four -year terms of office of Kermit "Kit" Hale, Angela S. Penn and
Anthony Marc Russell as members of the City Planning Commission ending
December 31, 2018. Inasmuch as Ms. Penn having served three consecutive terms of
office, she is not eligible for reappointment; whereupon, Mayor Lea opened the floor for
nominations.
Council Member Bestpitch placed in nomination the names of Kermit "Kit" Hale,
Pamela Smith and Frank Martin, III.
There being no further nominations, Mr. Hale was reappointed; Ms. Smith was
appointed to replaced Anthony Marc Russell and Mr. Martin was appointed to replace
Angela S. Penn, as members of the City Planning Commission for terms of office of four
years, each, commencing January 1, 2019, and ending December 31, 2022, by the
following vote:
FOR MESSRS. HALE AND MARTIN, AND MS. SMITH: Council Members
Garland, Osborne, Price, Bestpitch, Cobb and Mayor Lea -6.
(Council Member Dykstra was absent.)
COURT COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY
CRIMINAL JUSTICE BOARD: The Mayor called attention to a communication of the
Director of the Court and Community Services advising of the resignation of the
Honorable Onzlee Ware as the Juvenile and Domestic Relations District Court
representative of the Court Community Corrections Program Regional Community
Criminal Justice Board ending June 30, 2020; whereupon, he opened the floor for
nominations.
Council Member Bestpitch placed in nomination the name of the Honorable
Frank W. Rogers, 111, Judge, Juvenile and Domestic Relations District Court.
There being no further nominations, Judge Rogers was appointed as the
Juvenile Domestic and Relations District Court representative of the Court Community
Corrections Program Regional Community Criminal Justice Board to fill the unexpired
term of office of Judge Onzlee Ware ending June 30, 2020, by the following vote:
FOR JUDGE ROGERS: Council Members Garland, Osborne, Price, Bestpitch,
Cobb and Mayor Lea -6.
(Council Member Dykstra was absent.)
657
HUMAN SERVICES ADVISORY BOARD: The Mayor called attention to the
upcoming expiration of the four -year term of office of Thomas Powers as a member of
the Human Services Advisory Board ending November 30, 2018; whereupon, he
opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of LaKeevia Sinkford.
There being no further nominations, Ms. Sinkford was appointed to replace
Thomas Powers as a member of the Human Services Advisory Board for a term of
office of four years, commencing December 1, 2018, and ending November 30, 2022,
by the following vote:
FOR MS. SINKFORD: Council Members Garland, Osborne, Price, Bestpitch,
Cobb and Mayor Lea -6.
(Council Member Dykstra was absent.)
Council Member Bestpitch moved that the City residency requirement for Ms.
Sinkford be waived in this instance. The motion was seconded by Vice -Mayor Cobb
and adopted by the following vote:
Lea -6.
AYES: Council Members Garland, Osborne, Price, Bestpitch, Cobb and Mayor
NAYS: None -0.
(Council Member Dykstra was absent.)
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor
called attention to a vacancy created by the expiration of the three -year term of office of
Patrick D. Crandall as a Citizen at Large member of the Personnel and Employment
Practices Commission ended June 30, 2018; whereupon, he opened the floor for
nominations.
Council Member Bestpitch placed in nomination the name of Colleen Burns.
There being no further nominations, Ms. Burns was appointed to replace
Patrick D. Crandall as a Citizen at Large member of the Personnel and Employment
Practices Commission for a term of office ending June 30, 2021, by the following vote:
FOR MS. BURNS: Council Members Garland, Osborne, Price, Bestpitch, Cobb
and Mayor Lea -6.
(Council Member Dykstra was absent.)
i i
ROANOKE CULTURAL ENDOWMENT: The Mayor called attention to the
upcoming expiration of the three -year term of office of Sherman P. Lea, Jr., as a Citizen
at Large representative of the Roanoke Cultural Endowment, Board of Directors, ending
December 31, 2018; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Sherman P. Lea, Jr.
There being no further nominations, Mr. Lea was reappointed as a Citizen at
Large representative of the Roanoke Cultural Endowment, Board of Directors, for a term
of office of three years ending December 31, 2021, by the following vote:
FOR MR. LEA: Council Members Garland, Osborne, Price, Bestpitch, Cobb and
Mayor Lea -6.
(Council Member Dykstra was absent.)
ROANOKE REGIONAL AIRPORT COMMISSION: The Mayor advised that the
initial appointment of Dr. N. L. Bishop, the New River Valley representative of the
Roanoke Regional Airport Commission, was for a three -year term of office instead of a
four year term; whereupon, Council Member Bestpitch moved that Dr. Bishop be
appointed for an additional one -year term of office, commencing March 10, 2021 and
ending March 9, 2022. The motion was seconded by Vice -Mayor Cobb and adopted by
the following vote:
FOR MR. BISHOP: Council Members Garland, Osborne, Price, Bestpitch, Cobb
and Mayor Lea -6.
(Council Member Dykstra was absent.)
ROANOKE VALLEY RESOURCE AUTHORITY: The Mayor called attention to a
vacancy created by the resignation of Michael Shockley as a City representative of the
Roanoke Valley Resource Authority ending December 31,2018; whereupon, he opened
the floor for nominations.
Council Member Bestpitch placed in nomination the name of Jeffrey Powell.
659
There being no further nominations, Mr. Powell was appointed as a City
representative of the Roanoke Valley Resource Authority to fill the unexpired term of
office of Michael Shockley ending December 31, 2018; and thereafter, to serve a term
of office of four years ending December 31, 2022, by the following vote:
FOR MR. POWELL: Council Members Garland, Osborne, Price, Bestpitch, Cobb
and Mayor Lea -6.
(Council Member Dykstra was absent.)
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 4:59 p.m.
APPROVED
ATTEST:
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Stephanie M. Moon Reynolds, Mhi
City Clerk
Sherman P. Lea, Sr.
Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
November 19, 2018
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
November 19, 2018 at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 41181 - 070218
adopted by the Council on Monday, July 2, 2018.
PRESENT: Council Members Djuna L. Osborne (arrived late), Anita J. Price,
William D. Bestpitch, Michelle L. Davis, John A. Garland and Mayor Sherman P.
Lea, Sr. -6.
ABSENT: Vice -Mayor Joseph L. Cobb -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Timothy J.
Spencer, Senior Assistant City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by the Reverend Elizabeth Link, Associate Pastor,
Second Presbyterian Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
At this point, Council Member Osborne entered the meeting (2:06 p.m.).
PRESENTATIONS AND ACKNOWLEDGEMENTS:
DEPARTMENT OF PARKS AND RECREATION: The Mayor recognized Michael
Clark, Director, Parks and Recreation, and staff on maintaining its ranking for the third
time with elite park and recreation agencies across the country by earning re-
accreditation through the Commission for Accreditation of Park and Recreation
Agencies (CAPRA) and the National Recreation and Park Association (NRPA); and for
receiving the Virginia Recreation and Park Society "Best New Environmental
Sustainability Award" for its collaborative work in preserving the historic Sycamore tree
in Elmwood Park.
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HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
RECESS TIME IN SCHOOLS: Allison Bowersock, 4630 Branderwood
Drive, S. W., appeared before the Council to advocate the implementation of the
Recess Bill passed by the General Assembly earlier this year.
Since the Council does not have jurisdiction regarding School Board matters,
Council Member Bestpitch suggested Ms. Bowersock contact the Roanoke City School
Board and School Administration.
PARTICIPATORY GOVERNANCE: Brian McConnell, 32 Elm Avenue, S. W.,
appeared before the Council to recommend proposed inquiry and subsequent dialogue
between municipal personnel and Roanoke's citizenry regarding more participatory
governance.
(See copy of handout on file in the City Clerk's Office.)
Matter referred to the City Manager for response.
RECESS TIME IN SCHOOLS: Meredith MacKenzie, 2444 Oregon
Avenue, S. W., appeared before the Council to request support of recess time in
Roanoke City Public Schools.
The Senior Assistant City Attorney encouraged Ms. MacKenzie to appear before
the Roanoke City School Board to voice her concern regarding recess breaks during the
school day.
RECESS TIME IN SCHOOLS: Tiffani Reynolds, 2102 Mountain View
Terrace, S. W., appeared before the Council to advocate for two 20- minute recess
breaks during the school day in the Roanoke City Public School system.
MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., once again
appeared before the Council.
RADAR SERVICE: Paul Marrissey, 4902 Grandin Road, S. W., appeared before
the Council to voice concern about the elimination of bus service on 419, and urged the
Council to work with Roanoke County to provide full service to and from the County.
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CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion was
desired, the item would be removed from the Consent Agenda and considered
separately.
OATHS OF OFFICE - TOWING ADVISORY BOARD: Report of qualification of
Fatima Foster as a Law Enforcement representative of the Towing Advisory Board for a
three -term of office ending October 31, 2021, was before the Council.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Council Member Davis moved that the report of qualification be received and
filed. The motion was seconded by Council Member Osborne and adopted by the
following vote:
AYES: Council Members Osborne, Price, Bestpitch, Davis, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Cobb was absent.)
At 2:53 p.m., Mayor Lea declared the Council meeting in recess for a City
Council Legislative Committee Meeting scheduled at 3:00 p.m., in the Council Chamber.
At 4:22 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Lea presiding and all Members of the Council in attendance, with the exception of
Vice -Mayor Cobb.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
663
BRIEFINGS:
Harm Reduction and Opioid Addiction Response
Dr. Stephanie L. Harper, Director, Roanoke City and Alleghany Health Districts,
shared details of the Comprehensive Harm Reduction Program, and introduced Pam
Meador, Council of Community Services' Drop -In Center; Dr. Cheri Hartman, Carilion
Clinic and Roanoke Valley Hope Initiative; Janie Underwood, Bradley Free Clinic and
Roanoke Valley Hope Initiative; and Dr. Kim Horn, Virginia Tech Carilion Research
Institute; Janine Underwood and Dan Miranda, members of the Roanoke Valley
Collective Response Team.
Dr. Harper mentioned that a comprehensive harm reduction program, which
includes a syringe exchange, could be another tool in the toolbox to prevent disease,
and get more people into treatment. Members of the Roanoke Collective Response
Team shared their respective contributions to combat opioid and addiction abuse,
focusing on comprehensive harm reduction services to address the crisis.
Following the presentation, City Manager Bob Cowell stated the State has to play
an active role in funding and must be a financial partner in this effort including changing
laws and ensure funding gets to the local level. He advised that one of the roles of the
Collective Response Group was to help legislators understand how critical it is that they
play an active role in this effort, and they have demonstrated that this region has put
together a clear, concise, and action - oriented plan. Mr. Cowell stated he was highly
confident a syringe exchange would eventually be part of the region's comprehensive
approach to treating drug addiction.
Following extensive dialogue regarding the matter, Mr. Cowell stated future talks
would come through the Collective Response Group.
Mayor Lea thanked Dr. Harper and representatives from the Collective Response
Group for their participation; and received and filed the remarks.
ITEMS RECOMMENDED FOR ACTION:
ENCROACHMENT PERMIT FOR SOUTH COMMONWEALTH PARTNERS:
The City Manager submitted a written communication recommending authorization of
an encroachment permit for South Commonwealth Partners to install stamped concrete
in the right -of -way located in front of 27 Church Avenue, S. E.
(For full text, see communication on file in the City Clerk's Office.)
ON MOA
Council Member Bestpitch offered the following ordinance:
( #41315 - 111918) AN ORDINANCE allowing an encroachment into the public
right of way, at the request of South Commonwealth Partners, LLC ( "Owner"), the owner
of certain parcels of real estate located at 25 Church Avenue, S. E., Roanoke, Virginia,
known as Roanoke Official Tax Map Nos. 4015004, 4015006, 4015007, and 4015008
(collectively "Property "), for the placement and construction of a stamped, concrete
design, on and within a portion of the public right of way located along Church
Avenue, S. E., and adjacent to the Property, for the purpose of advertising Owner's
business, which portion, in the aggregate, encompasses approximately 589 square feet
of the public right of way, subject to revocation by the City; upon certain terms and
conditions; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 97.)
Council Member Bestpitch moved the adoption of Ordinance No. 41315- 111918.
The motion was seconded by Council Member Price and adopted by the following vote:
Lea -6. AYES: Council Members Osborne, Price, Bestpitch, Davis, Garland, and Mayor
NAYS: None -0.
(Vice -Mayor Cobb was absent.)
At this point, Mayor Lea relinquished the Chair to former Vice -Mayor and Council
Member Price and left the meeting (6:07 p.m.).
ANDREWS TECHNOLOGY: The City Manager submitted a written
communication recommending amendment to the City's contract with Andrews
Technology.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41316- 111918) A RESOLUTION authorizing the City Manager's issuance and
execution of an additional Amendment to the City's Contract with Andrews Technology
HMS, Inc. ( "Andrews ") to add Berglund Center employees to the Novatime Time Clock
system; and authorizing the City Manager to take certain other actions in connection
with such Amendment.
(For full text of resolution, see Resolution Book No. 80, page 107.)
665
Council Member Bestpitch moved the adoption of Resolution No. 41316- 111918.
The motion was seconded by Council Member Davis and adopted by the following vote:
AYES: Council Members Osborne, Bestpitch, Davis, Garland and former
Vice -Mayor Price -5.
NAYS: None -0.
(Vice -Mayor Cobb was absent. Mayor Lea was not present when the vote was
recorded.)
COMMENTS OF THE CITY MANAGER.
The City Manager shared the following comments:
Changes in Solid Waste Collection Schedule
City offices closed for the Thanksgiving Holidays on Thursday and Friday,
November 22 and 23. As a result, the following schedule is in effect for Solid
Waste Collection this week:
• Monday, November 19 and Tuesday, November 20, routes will be collected
on Monday
• Wednesday, November 21, routes will be collected on Tuesday
• Thursday, November 22, routes will be collected on Wednesday
The Week of Thanksgiving is B week recycling.
There will be no leaf collection this week due to the Thanksgiving Holiday. Leaf
collection will resume the week of November 26 and run through the week of
December 10.
For more information, contact the Solid Waste Division at 853 -2000, Option 1.
Dickens of a Christmas
This is everyone's favorite holiday event, held on the first three Fridays in
December from 6:00 p.m.to 10:00 p.m. in downtown Roanoke.
• Citizens invited to enjoy favorites like roasted chestnuts, carriage rides, street
performers, and more.
• Activities will include:
• The City of Roanoke Christmas Tree Lighting on Friday, December 7
(starts at 6:15 p.m.).
• The City of Roanoke Christmas Parade on Friday, December 14 (starts at
7:30 p.m.).
• The Coca Cola Snow Zone and RVSPCA Pet Costume Contest on Friday,
December 21 (starts at 6:30 p.m.).
• More information is available at www.downtownroanoke.org
At this point, former Vice -Mayor and Council Member Price relinquished the
Chair to the Mayor (6:10 p.m.).
Elmwood on Ice
The rink in Elmwood Park will open the day before Thanksgiving, November 21,
2018 and operate through January 2019.
• Admission fees are $6.00 to skate, $2.00 for skate rentals, and $3.00 for the
ice slide. You can purchase all three (skating, skates, and ice slide) for
$10.00.
• Hours posted on the DRI website. The rink will have limited hours on
Thanksgiving, Christmas Eve, and New Year's Day; and closed on Christmas
Day.
• Visit downtownroanoke.org to learn more about Elmwood on Ice.
REPORTS OF COMMITTEES:
VARIOUS EDUCATIONAL PROGRAMS: The Roanoke City School Board
submitted a written report requesting appropriation of funds for various educational
programs; and the City Manager submitted a written report recommending that Council
concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #41317 - 111918) AN ORDINANCE to appropriate funding from Commonwealth
and Federal grants and the Schools general fund for various educational programs,
amending and reordaining certain sections of the 2018 - 2019 School Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 108.)
Council Member Bestpitch moved the adoption of Budget Ordinance
No. 41317 - 111918. The motion was seconded by Council Member Price and adopted
by the following vote:
AYES: Council Members Osborne, Price, Bestpitch, Davis, Garland, and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Cobb was absent.)
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS: NONE.
At 6:12 p.m., the Mayor declared the Council Meeting in recess and to reconvene
at 7:00 p.m., in the City Council Chamber, Room 450, fourth floor, Noel C. Taylor
Municipal Building.
At 7:00 p.m., the Council meeting reconvened in the City Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P.
Lea, Sr., presiding.
PRESENT: Council Members Djuna L. Osborne, Anita J. Price, William D.
Bestpitch, Michelle L. Davis, John A. Garland and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Vice -Mayor Joseph L. Cobb -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Timothy J.
Spencer, Senior Assistant City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by the Reverend Tim Dayton, Pastor, First
Christian Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
FIRE MARSHAL: Mayor Lea recognized David Guynn, the new Fire Marshal for
the City of Roanoke.
ANNUAL FIRE PREVENTION WEEK ART CONTEST WINNERS: The Mayor
recognized and presented Certificates of Achievement to the 14th Annual Fire
Prevention Week Art Contest winners.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Monday,
November 19, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
a request of St. Gerard Catholic Church to rezone property located at 804 and 806
Hanover Avenue, N. W., respectively, from RM -1, Residential Mixed Density District, to
IN, Institutional District, with a condition, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, October 30, 2018 and Tuesday, November 6, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Amended Application No. 1 is
consistent with the City's Comprehensive Plan, Harrison & Washington Park
Neighborhood Plan, and Zoning Ordinance as the subject property will be developed
and used in a manner appropriate to the surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Council Member Price offered the following ordinance:
( #41318 - 111918) AN ORDINANCE to rezone certain properties located at 804
and 806 Hanover Avenue, N. W., from RM -1, Residential Mixed Density District, to IN,
Institutional District, subject to a certain condition on Official Tax Map No. 2031508
proffered by the applicant; and dispensing with the second reading of this ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 80, page 109.)
Council Member Price moved the adoption of Ordinance No. 41318 - 111918.
The motion was seconded by Council Member Garland.
Father Ken Shuping, appeared before Council in support of the rezoning the
properties on Hanover Avenue, N. W.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41318- 111918 was adopted by the following vote:
AYES: Council Members Osborne, Price, Bestpitch, Davis, Garland, and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Cobb was absent.)
CARMAX AUTO SUPERSTORES, INC.: Pursuant to instructions by the Council,
the City Clerk having advertised a public hearing for Monday, November 19, 2018 at
7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of
Roanoke to consider the sale of approximately 11.813 acres of City -owned property
located at 0, 2839 and 2903 Peters Creek Road, N. W., to CarMax Auto
Superstores, Inc., for the purpose of constructing an automobile dealership, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, November 12, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of a
Contract and all other documents necessary for the sale of approximately 11.813 acres
of City -owned Property located at 2839 Peters Creek Road, N. W., 2903 Peters Creek
Road, N. W., and 0 Peters Creek Road, N. W. to CarMax Auto Superstores, Inc.,
including a special warranty deed. The Contract, the special warranty deed, and other
documents to be approved as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Price offered the following ordinance:
( #41319 - 111918) AN ORDINANCE authorizing the proper City officials to
execute a Contract for Purchase and Sale of Real Property ( "Contract ") between the
City of Roanoke, Virginia ( "City "), and CarMax Auto Superstores, Inc., ( "Buyer"), to sell
to Buyer approximately 11.813 acres of City -owned property located at 2839 Peters
Creek Road, N. W., Roanoke, Virginia, 2903 Peters Creek Road, N. W., Roanoke,
Virginia, and 0 Peters Creek Road, N. W., Roanoke, Virginia, being designated as
Official Tax Map Nos. 6410104, 6410105, and 6410106 respectively, upon certain terms
and conditions; authorizing the City Manager to execute such further documents and
take such further actions as may be necessary to accomplish the above matters; and
dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 110.)
Council Member Price moved the adoption of Ordinance No. 41319- 111918.
The motion was seconded by Council Member Osborne.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following comments by the City Manager and recognition of representatives of
CaxMax Auto Superstores, Inc., Ordinance No. 41319- 111918 was adopted by the
following vote:
AYES: Council Members Osborne, Price, Bestpitch, Davis, Garland and Mayor
Lea -6.
NAYS: None -0.
(Vice -Mayor Cobb was absent.)
ENTERPRISE ZONE ONE A AND ITS SUBZONE B: Pursuant to instructions by
the Council, the City Clerk having advertised a public hearing for Monday,
November 19, 2018 at 7:00 p.m., or as soon thereafter as the matter may be heard on
the request of the City of Roanoke to consider boundary amendments to Enterprise
Zone One A and its Subzone B, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, November 5, 2018, and Monday, November 12, 2018; and The Roanoke
Tribune on Thursday, November 15, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending modification of the
boundaries of Enterprise Zone One A and its Subzone B, subject to approval by the
Virginia Department of Housing and Community Development ( VDHCD), with an
effective date retroactive to a date approved by the VDHCD. Furthermore, authorize
the City Manager to apply to the VDHCD for approval of the abovementioned
amendments and to take such further action and /or to execute such additional
documents as may be needed to obtain or confirm such amendments and to meet the
program requirements throughout the life of the Zones.
(For full text, see report on file in the City Clerk's Office.)
671
Council Member Garland noted a personal conflict of interest with regard to the
abovementioned matter and read the following Statement of Conflict of Interest into the
record:
"STATEMENT OF CONFLICT OF INTEREST
I, John A. Garland, states that I have a personal interest in Agenda Section B,
Public Hearings, Item B.3. of the 7:00 p.m. Session of City Council on
November 19, 2018, regarding the proposal of the City of Roanoke to consider
boundary amendments to Enterprise Zone One A and its Subzone B because I hold
interests in entities that own properties that are proposed to be included in the amended
boundaries.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask that it
be made a part of the minutes of this meeting.
Witness the following signature made this 19th day of November 2018.
S /John A. Garland
John A. Garland, Council Member"
(See copy of Conflict of Interest Statement on file in the City Clerk's Office.)
At this point, Council Member Garland left the Council Chamber (7:26 p.m.).
Council Member Bestpitch offered the following resolution:
( #41320 - 111918) A RESOLUTION authorizing the proper City officials to make
boundary amendments to the City's Enterprise Zone One A and its Subzone B that will
(i) delete certain areas currently within Enterprise Zone One A and (ii) will add certain
areas not currently within Enterprise Zone One A or its Subzone B to Enterprise Zone
One A and its Subzone B; authorizing the City Manager to apply to the Virginia
Department of Housing and Community Development (VDHCD) for approval of such
boundary amendments; and authorizing the City Manager to take such further action as
may be necessary to obtain and implement such boundary amendments.
(For full text of resolution, see Resolution Book No. 80, page 112.)
Council Member Bestpitch moved the adoption of Resolution No. 41320 - 111918.
The motion was seconded by Council Member Price.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
Following comments by the City Manager, Ordinance No. 41320 - 111918 was
adopted by the following vote:
Lea -5. AYES: Council Members Osborne, Price, Bestpitch, Cobb, Davis, and Mayor
NAYS: None -0.
(Vice -Mayor Cobb was absent. Council Member Garland was not present when the
vote of recorded.)
At this point, Council Member Garland re- entered the Council Chamber
(7:28 p.m.).
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
DUMAS HOTEL LEGACY GROUP: The following persons appeared before the
Council regarding the sale and purchase of the Dumas Hotel:
Cheryl Twine, 2553 Maycrest Street, N. W., a member of the Dumas Hotel
Legacy, Inc., commented on the importance of giving back to the community and
urged the Council to work with the group to bring the Dumas back to the citizens
of Roanoke.
Lee Graves, Jr., 1430 Lafayette Boulevard, N. W., requested the Council's
support in acquiring the Dumas building; and commented that the building was
the last of the original Henry Street businesses and it would be nice to make it
viable again.
Jordan Bell, 3303 Christian Avenue, N. E., a historian who researched the
Dumas Hotel, urged the Council to work in unity with the Dumas Hotel Legacy,
Inc., to better the community.
Shmura Glenn, 1816 Staunton Avenue, N. W., spoke to the sincerity of the
purchase of the Dumas building and implored the Council to support the cause.
673
Martin Jeffrey, 421 Fairfax Avenue, N. W., reviewed the logistics of the Dumas
Legacy group; and urged the Council to support the efforts of the organization.
(See copy of Independent Analysis of Dumas Hotel Legacy, Inc., Business Proforma on
file in the City Clerk's Office.)
HONOR SENIOR CITIZEN: Jordan Bell, 3303 Christian Avenue, N. E.,
appeared before the Council to recommend that the City honor Margaret Roberts, a
lifelong City resident and community advocate, as the City Historian of Roanoke.
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 8:09 p.m.
APPROVED
ATTEST:
J�l 7t
VV NR::91ds, Stephanie M. Moo XC
City Clerk
Sherman P. Lea, Sr.
Mayor
674
ROANOKE CITY COUNCIL - REGULAR SESSION
December 3, 2018
9:00 a.m.
The Council of the City of Roanoke met in regular session on Monday,
December 3, 2018 at 9:00 a.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Vice -Mayor Joseph L. Cobb presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 41181 - 070218
adopted by the Council on Monday, July 2, 2018.
PRESENT: Council Members Anita J. Price, William D. Bestpitch, Joseph L.
Cobb, Michelle L. Davis (arrived late), John A. Garland and Mayor Sherman P. Lea, Sr.,
(arrived late) -6.
ABSENT: Council Member Djuna L. Osborne -1.
The Mayor declared the existence of a quorum.
At this point, Council Member Davis entered the meeting (9:01 a.m.).
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
ITEMS FOR ACTION:
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of
current vacancies is included with the agenda for this meeting.
(See communication on file in the City Clerk's Office.)
675
Council Member Bestpitch moved that Council concur in the request of the Mayor
to convene in Closed Meeting as abovementioned. The motion seconded by Council
Member Davis and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Davis, Garland and Vice -Mayor
Cobb -5.
NAYS: None -0.
(Council Member Osborne was absent.) (Mayor Lea was not present when the vote was
recorded.)
ACQUISITION OF REAL PROPERTY FOR PUBLIC PURPOSES: A
communication from the City Manager requesting that Council convene in a Closed
Meeting for discussion and consideration of the acquisition of real property for public
purposes, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Davis moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovementioned. The motion seconded by
Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Davis, Garland and Vice -Mayor
Cobb -5.
NAYS: None -0.
(Council Member Osborne was absent.) (Mayor Lea was not present when the vote was
recorded.)
DISPOSITION OF A PORTION OF CITY -OWNED PROPERTY; A
communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of a portion of City -owned property located at 23
Centre Avenue, N. W., where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
b _o
Homelessness Continuum Of Care
Carol Tuning, Human Services Administrator; Matt Crookshank, Council of
Community Services; and Lee Clark, Chief Executive Officer at Rescue Mission of
Roanoke, briefed the Council on the performance goals of the Blue Ridge Continuum of
Care. The following information was highlighted:
• Blue Ridge Continuum of Care Strategic Plan
• What does homelessness look like in the Roanoke Region?
• The 2017 Annual Homeless Assessment Report of Congress
• How does the Rescue Mission address issues of poverty, homelessness and
addiction?
• Mission Updates
• Snapshot of Collaborative Partnerships
• What's Next?
(For full text, see copy of presentation on file in the City Clerk's Office.)
Following the presentation, Council Member Garland inquired about
homelessness in the downtown area and the Mission's real estate ownership in
Southeast Roanoke; wherein, Mr. Clark replied the Mission recently opened a day
resource center that offering an opportunity to seek assistance during the day in
partnership with the RAM House (Roanoke Area Ministries) to provide safe shelter for
the homeless, a nutritious lunch, and emergency financial aid. Mr. Clark advised the
Mission was not looking to expand care services and desired to sell property located on
Bullitt and Jamison Avenues.
Council Member Bestpitch inquired about The Way Forward Residential
Recovery Program for those seeking to break free of drug and alcohol addiction and the
hours of operation; wherein, Mr. Clark reported that last night there were approximately
286 people at the Mission, and from that group, 44 people were currently enrolled in the
all -day program.
Council Member Davis remarked there were many misconceptions regarding the
homeless and has recently received complaints about wanderers hanging out
downtown, specifically in the market area and asked how the Homeless Assistance
Team helped with situations where people were homeless by choice. Mr. Clark
responded focus was on the unsheltered population and those living outside through the
central intake program offering prevention services and rental assistance.
Vice -Mayor Cobb announced he would be speaking at the Homeless Memorial
Service at Greene Memorial United Methodist Church, 402 2nd Street, S. W., on
Wednesday, December 19 at 11:00 a.m.
679
Council Member Price touted She's International Boutique located downtown at
108 Market Street, S. E., noting that with any Star City jewelry purchase, a portion of the
proceeds would be donated to the Roanoke Valley United Way RYSE program.
Council Member Bestpitch inquired about the status of the Mayor's challenge to
end veteran homelessness and requested an update on the HUD -VASH Program,
which provides rental assistance for homeless veterans and their families. Ms. Tuning
responded the plan was to work closely with individuals once into the ARCH Program;
thereafter, provide safe, supportive recovery and opportunities for self- sufficiency after
crisis to the most vulnerable citizens, with the goal to have all veterans off the list by
June 2019.
Following extensive dialogue regarding the matter, Mayor Lea thanked Ms.
Tuning, Messrs. Crookshank, and Clark for their participation; and he received and filed
the remarks.
Zoning Ordinance Amendments Update
Chris Chittum, Director of Planning, Building, and Development, gave an update
on the Zoning Ordinance Amendments, highlighting the following items:
• Background
• 2005 Zoning Code
• Periodic improvements (16th round)
• Staff - identified issues
• General Assembly legislation
• Case law
• Highlights
• Residential unites permitted on a lot
• Where residential uses are permitted
o Kennels and animal shelters in downtown
o Tech fixes
• Max dwelling units on a lot
• Expand residential
• Residential in Commercial Zones
• Residential in 1 -1
• Expand kennels /animal shelters
• Getting the work out
• Next steps
There being no comments and /or questions from the Council Members, the
briefing was received and filed.
Health Outcomes and Economic Empowerment Initiatives
The City Manager briefed the Council on the City's collaborative efforts to
address poverty and related issues in the community, highlighting the following:
The Context
• Overall economic condition of City improving
• Population, Household and Per Capita incomes increasing
• Unemployment at record lows
• Premier health care and research institutions present
• Overall economic condition of City improving
• Population, Household and Per Capita incomes increasing
• Unemployment at record lows
• Premier health care and research institutions present
• High poverty rates and increasingly concentrated
• Medically underserved areas
• Disparity in life expectancy
• Declining labor participation rates
The Response
• Many and varied
• Regional economic growth — Innovation Corridor, Advanced
Manufacturing, Food & Beverage, Tourism and Hospitality
• Local revitalization /reinvestment - downtown, village centers,
brownfields, etc.
• Strategic and Targeted — Early Childhood Learning, CCAP, Higher
Education Center, Target Neighborhoods, Pathways HUB, Collective
Impact, Fresh Foods Rx, etc.
Accelerating the Response
• Comprehensive and Integrated Vision
• Leveraging existing collaborations and planned investments
• Securing additional resources
• Securing additional expertise
• Actionable items
• Refining interventions
Health in All Policies
• Change Lab Solutions
• Collaboration with ChangeLab, Freedom First, and Roanoke College
• Comprehensive Plan — equity and health interwoven throughout
• Working Groups — will explore themes further and help formulate
responses
• Embedded into City policies and actions as Plan is implemented
Financial Empowerment Centers
• Cities for Financial Empowerment Fund
• Collaboration with CFE, Bloomberg Philanthropies, and Freedom First
• CFE Site Visit
• Initiative Kick -Off (January)
• Advisory Team
• Implementation Plan
• Implementation Resources
• Sustainability
Cities of Opportunity
• National League of Cities
• Collaboration with NLC, Robert Wood Johnson Foundation and
Carilion Clinic
• Draft Vision
• Initiative Kick -Off
• Advisory Team
• Implementation Plan
• Sustainability
Next Steps and Future Opportunities
• Regular Updates
• JP Morgan Chase Advancing Cities Challenge
• Culture of Health Prize?
• All- America City
(See copy of presentation on file in the City Clerk's Office.)
The City Manager advised overall, the City was improving its economic condition
with population and incomes increasing, unemployment at record lows and many well
established premier institutions. He further advised that unfortunately the United States
overall was experiencing higher poverty rates as poverty was more concentrated
geographically and racially; and even the City of Roanoke had sections classified as
medically underserved even as the overall community expanded and job growth
increased.
He noted for many years' governments, institutions and businesses recognized
the challenges and developed many and varied ways to address them, the responses
were as large and regional relating to advanced manufacturing, tourism, hospitality and
the innovation corridor. He stated that the City's efforts in those areas included
investment in neighborhood libraries, revitalization of the downtown and neighborhood
village centers as well as addressing health food scarcity in certain neighborhoods and
all familiar initiatives addressed as a community with many partners.
He concluded by reviewing the next steps and opportunities for the City of
Roanoke, which included an initiative referred to as "Cities of Opportunity ", a
partnership among the City, Carilion Clinic, the National League of Cities and the Robert
Wood Johnson Foundation; the City was selected as one of 12 pilot cities to work with
the National League of Cities focused on improving health outcomes, equity and
addressing determinants, planning and city design.
Following brief comments by the Council Members, Mayor Lea commented that
the collaboration with Carilion Clinic would pay off in many ways, and thanked the City
Manager for the informative presentation. He received and filed the briefing.
At 12 :00 p.m., the Mayor declared the Council meeting in recess for a Closed
meeting in the Council's Conference Room, Room 451; and thereafter reconvene at
2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Anita J. Price, William D. Bestpitch,
Joseph L. Cobb, Michelle L. Davis, John A. Garland, and Mayor Sherman P. Lea, Sr. -6.
ABSENT: Council Member Djuna L. Osborne -1.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Dana Hensley, Pastor, First
Church of the Brethren.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
TRIBUTE TO SAMUEL H. MCGHEE, III: Council Member Bestpitch offered the
following resolution memorializing the late Samuel H. McGhee, III, former City Engineer,
Assistant City Manager and Acting City Manager for the City of Roanoke:
Melox
( #41321- 120318) A RESOLUTION memorializing the late Samuel Hodges
McGhee, III, former City Engineer, Assistant City Manager, and Acting City Manager for
the City of Roanoke, and longtime resident of Roanoke.
(For full text of resolution, see Resolution Book No. 80, page 114.)
Council Member Bestpitch moved the adoption of Resolution No. 41321 - 120318.
The motion seconded by Council Member Garland.
Following outstanding accolades by all Council Members, Resolution
No. 41321- 120318 was adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
Mayor Lea presented a ceremonial copy of Resolution No. 41321- 120318 to
Sara L. McGhee, widow, and family in attendance.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
DUMAS LEGACY, INC.: The following persons appeared before the Council
regarding the sale of the Dumas Hotel property:
1.) Sharon Burnham, 901 Oakwood Drive, S. W.
2.) John G. Hitchins, Jr., 2609 Longview Avenue, S. W.
3.) David Denham, 3512 Wright Road, S. W.
4.) Shmura Glenn, 1816 Staunton Avenue, N. W.
5.) Polly Branch, 6928 Crowell Gap Road (Roanoke County)
6.) Freeda Cathcart, 2516 Sweetbriar Avenue, S. W.;
7.) Marshall McMillian, 2109 Memorial Avenue, S. W.;
8.) Susan Mead, 120 Claiborne Avenue, Apt. #2, Rocky Mount, Virginia
MISCELLANOUS MATTERS: Robert Gravely, 3360 Hershberger Road, N. W.,
appeared before Council with regard to miscellaneous matters.
•i�
At 2:32 p.m., the Mayor declared the Council meeting in recess due to unruly
behavior by Mr. Gravely during his remarks.
At 2:37 p.m., the Council meeting reconvened in the Council Chamber, Mayor
Lea presiding and all Members of Council in attendance, with the exception of Council
Member Osborne.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were routine
by the Members of Council and would be enacted by one motion in the form, or forms,
listed on the Consent Agenda, and if discussion desired, the item would be removed
from the Consent Agenda and considered separately.
MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the
regular meeting of City Council held on Monday, November 5, 2018, were before the
body.
(See Minutes on file in the City Clerk's Office.)
Vice -Mayor Cobb moved the reading of the minutes as dispensed with and
approved as recorded. The motion seconded by Council Member Bestpitch and
adopted by the following vote:
Lea -6. AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
MILL MOUNTAIN ZOO: A communication from the City Manager requesting
authorization to schedule a public hearing on Monday, December 17, 2018, at
7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and
time as the City Manager shall determine, in his discretion to consider leasing of City -
owned property to Blue Ridge Zoological Society of Virginia, Inc., for the purpose of
operating and maintaining the Mill Mountain Zoo., was before the Council.
(See communication on file in the City Clerk's Office.)
r ..
Vice -Mayor Cobb moved that Council concur in the request of the City Manager
as abovementioned. The motion seconded by Council Member Bestpitch and adopted
by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Cobb, Dykstra, Garland, and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
CITY MANAGER TRANSFER REPORT: A communication from the City
Manager transmitting the FY 2019 City Manager Transfer Report for the First Quarter
ended September 30, 2018, was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved the communication as received and filed. The motion
seconded by Council Member Bestpitch and adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Cobb, Dykstra, Garland, and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
ANNUAL REPORT OF THE MARKET BUILDING FOUNDATION: Annual
Report of the Market Building Foundation for FY 2017 - 2018, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Vice -Mayor Cobb moved the Annual Report as received and filed. The motion
seconded by Council Member Bestpitch and adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
ROANOKE VALLEY GREENWAY COMMISSION: A communication from the
City Clerk advising of the resignation of Margaret D. Butler as a member of the Roanoke
Valley Greenway Commission, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved the resignation as accepted and the communication as
received and filed. The motion seconded by Council Member Bestpitch and adopted by
the following vote:
Lea -6. AYES: Council Members Price, Bestpitch, Cobb, Dykstra, Garland, and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
ROANOKE ARTS COMMISSION: A communication from the City Clerk advising
of a report of lack of attendance of William Sellari as a member of the Roanoke Arts
Commission, effective immediately, was before the Council.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the communication as received and filed. The
motion seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Dykstra, Garland, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Osborne was absent.)
OATHS OF OFFICE - PERSONNEL AND EMPLOYMENT PRACTICES
COMMISSION -FAIR HOUSING BOARD - TOWING ADVISORY BOARD - ECONOMIC
DEVELOPMENT AUTHORITY - ARCHITECTURAL REVIEW BOARD - ROANOKE
NEIGHBORHOOD ADVOCATES: Reports of qualification of the following individuals
were before the Council:
Brianna Wilson as a member (Student/William Fleming High School) of
the Youth Services Citizen Board, for a term of office ending June 30,
2019;
R. B. Lawhorn, Jr., as a City employee member of the Board of Trustees,
City of Roanoke Pension Plan, for a term ending June 30, 2020; and
Colleen Burns as a member (Citizen at Large) of the Personnel and
Employment Practices Commission for a term of office ending June 30,
2021.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Vice -Mayor Cobb moved the reports of qualification as received and filed. The
motion seconded by Council Member Bestpitch and adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
VIRGINIA INITIATIVE FOR GROWTH & OPPORTUNITY (GO VIRGINIA):
William H. Fralin, Jr., Region 2 Council Member, accompanied by John Provo and John
Williamson, presented an overview of activities and ongoing developments of the
Program by seeking cooperation amongst localities within the business community for
targeted economic development and growth. He highlighted the following items:
• GO Virginia Purpose Statement
• Why is this Go Virginia's purpose?
• GOVA —Role of Regional Councils
• Map of the State Regions
• Region 2 Council Membership
• Economic Growth and Diversification Plan
• Economic Growth and Diversification Plan Performance Metrics
• Growth and Opportunity Grants
• Region 2 Target Industry Sectors
• Talent
• Entrepreneurship
• Sites
• Plan for FY2019
• Local Government Support
(For full text, see copy of presentation on file in the City Clerk's Office.)
m 0 9
Mr. Fralin explained that Go Virginia supports programs to create more high
paying jobs through incentivized collaboration between business, education, and
government focusing on economic activities that bring new income into the State and to
determine how the State's portion of Go Virginia funds are spent.
Mr. Fralin concluded by recommending City Council reserve one dollar per
person, per capita for the project in the Economic Development Fund so that when the
project is approved by the State, the City would have the ability to move quickly to fund
the initiative.
There being no additional comments or questions, the presentation was received
and filed.
HEALTHY LIVING INDEX: Dr. Elizabeth Ackley, Professor of Health and Human
Performance, Roanoke College, appeared before the Council and shared information
with regard to the Healthy Living Index. She summarized stating that established in
2011, the Roanoke Valley Healthy Community Index was a tool that helped to provide
partners with metrics of procession as well as ongoing challenges in the community
related to performance and equity; and noted that a healthy and robust lifestyle that
promotes physical activity and supports a social climate was extremely imperative.
(See copy of presentation on file in the City Clerk's Office.)
Dr. Ackley advised that the tool focused on the health status of the community
with respect to children's health and in partnership with the City elementary schools
information on more than 7,000 children provided each year. Offering the opportunity to
monitor a child numerous times and gave the children opportunity to engage in healthy
living behaviors to focus on health in the community, neighborhood safety, social
support, as well as many other factors.
She concluded stating that in 2015, the City selected as one of 50 cities across
the United States to participate in an intense community study that has provided food
access in Roanoke and supported statewide food disparity and health. She added that
for the first time in the City's history the health element would be included in the City's
Comprehensive Plan and allow residents to help identify new criteria for selecting HUD
target areas.
Following brief comments by several Council Members, Mayor Lea thanked Dr.
Ackley for the presentation and advised that the information received and filed.
TRUTH TELLING, RACIAL HEALING AND TRANSFORMATION: Katie
Zawacki, Board Chair, Points of Diversity, and Tucker Lemon, Chair, Executive
Committee, Virginia Humanities, appeared before the Council and shared information
with regard to the Virginia Humanities on Truth Telling, Racial Healing and
Transformation Initiatives Program.
Mr. Lemon advised that Virginia Humanities created in 1947 and headquartered
in Charlottesville, Virginia, was one of the most dedicated humanities centers in the
country including radio programs, podcast, and digital resources seeking to improve
families and communities by way of truth, racial healing and transformation. He noted
that the City of Roanoke was one of six cities participating in the programs and the
Roanoke City Public Libraries and Schools Division were partners in the programming.
Ms. Zawacki spoke on the groundwork for the program, and John Lewis,
Executive Director, Apple Ridge Farm, spoke about diversity. He mentioned it was a
main focus of the initiative and by bringing awareness to historical and contemporary
racial inequities, across all racial groups, can help bring to many perspectives of truth
and experiences of institutional racism as it continued to exist in Roanoke.
He concluded stating that program goals included narrating the stories in an
effort to balance and establish relationships between community and local government;
and by changing the narrative to address the issues of systemic and institutional racism
and poverty.
Following comments by the Council Members, Council Member Bestpitch
inquired as to the costs associated with the program.
Mr. Lewis replied that $16,000.00 requested from Virginia Humanities, with
$14,920.00 in cash share, but individual, corporation and organizational contributions
needed upwards of $57,000.00 in in -kind donations to pull it all together.
Mayor Lea thanked the presenters; and received and filed all remarks.
With regard to the request of the City Manager that Council convene in a Closed
Meeting for discussion and consideration of the acquisition of real property for public
purposes, Council Member Davis moved that the matter be reconsidered and withdrew
the motion inasmuch as she has a personal conflict of interest with regard to the matter.
The motion seconded by Council Member Bestpitch and adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
Having a communication from the City Manager requesting the Council convene
in a Closed Meeting for discussion and consideration of the acquisition of real property
for public purposes, be reconsidered, Council Member Garland moved that Council
concur in the request of the City Manager. The motion seconded by Council Member
Price and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland and Mayor Lea -5.
NAYS: None -0.
(Council Member Osborne was absent.) (Council Member Davis abstained from voting.)
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
LOCAL EMERGENCY MANAGEMENT PERFORMANCE GRANT: The City
Manager submitted a written communication recommending the acceptance of the
Local Emergency Management Performance Grant from the Virginia Department of
Emergency Management.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Vice -Mayor Cobb offered the following resolution:
( #41322 - 120318) A RESOLUTION accepting the FY2018 Local Emergency
Management Performance Grant (LEMPG) to the City from the Virginia Department of
Emergency Management (VDEM), and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 116.)
Vice -Mayor Cobb moved adoption of Resolution No. 41322 - 120318. The motion
seconded by Council Member Davis and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Osborne was absent.)
Met
VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT HEAVY
TECHNICAL RESCUE GRANT: The City Manager submitted a written communication
recommending the acceptance of the Virginia Department of Emergency Management
Heavy Technical Rescue Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following resolution:
( #41323 - 120318) A RESOLUTION accepting the FY 2018 State Homeland
Security Program Grant to the City from the Virginia Department of Emergency
Management, and authorizing execution of any required documentation on behalf of the
City.
(For full text of resolution, see Resolution Book No. 80, page 117.)
Council Member Garland moved adoption of Resolution No. 41323 - 120318. The
motion seconded by Council Member Price and adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
Council Member Davis offered the following budget ordinance:
( #41324 - 120318) AN ORDINANCE appropriating funding from the U.S.
Department of Homeland Security through the Commonwealth of Virginia Department of
Emergency Management (VDEM) for Heavy Technical Rescue (HTR) Team for
equipment and training and development, amending and reordaining certain sections of
the 2018 - 2019 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 118.)
Council Member Davis moved adoption of Budget Ordinance No. 41324 - 120318.
The motion seconded by Council Member Garland and adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
NAYS: None -0.
692
(Council Member Osborne was absent.)
VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT HAZARDOUS
MATERIALS GRANT: The City Manager submitted a written communication
recommending the acceptance of the Virginia Department of Emergency Management
Hazardous Materials Grant.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41325 - 120318) A RESOLUTION accepting the Virginia Department of
Emergency Management HAZMAT Grant to the City from the Virginia Department of
Emergency Management, and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 119.)
Council Member Price moved adoption of Resolution No. 41325 - 120318. The
motion seconded by Council Member Garland and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Osborne was absent.)
Council Member Price offered the following budget ordinance:
( #41326- 120318) AN ORDINANCE appropriating funding from the U.S.
Department of Homeland Security through the Commonwealth of Virginia Department of
Emergency Management (VDEM) for hazardous materials emergency responses and
training and development, amending and reordaining certain sections of the 2018 -
2019 Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
693
(For full text of ordinance, see Ordinance Book No. 80, page 120.)
Council Member Price moved adoption of Budget Ordinance No. 41326- 120318.
The motion seconded by Council Member Garland and adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
WESTERN VIRGINIA WORKFORCE DEVELOPMENT BOARD WORKFORCE
INNOVATION AND OPPORTUNITY ACT (WIOA): The City Manager submitted a
written communication recommending the allocation of funds for the Western Virginia
Workforce Development Board Workforce Innovation and Opportunity Act (WIOA) for
Program Year 2018.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Davis offered the following resolution:
( #41327 - 120318) A RESOLUTION acknowledging and recognizing the PY2018
Workforce Innovation and Opportunity Act ( "WIOX) funding from the Virginia
Community College System in the amount of $1,208,969.00 for WIOA activities, for the
award period of July 1, 2018, through June 30, 2020, the foregoing funding to be
administered by the Western Virginia Workforce Development Board.
(For full text of resolution, see Resolution Book No. 80, page 120.)
Council Member Davis moved adoption of Resolution No. 41327 - 120318. The
motion seconded by Council Member Price and adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
ELECTRONIC SUMMONS SYSTEM: The City Manager submitted a written
communication recommending the appropriation of funds to implement an electronic
summons system.
(For full text, see communication on file in the City Clerk's Office.)
=21
Council Member Garland offered the following budget ordinance:
( #41328 - 120318) AN ORDINANCE to appropriate funding from the Electronic
Summons System Court Fees revenues as enacted by the General Assembly in section
17.1 -279.1 of the Code of Virginia (1950), amending and reordaining certain sections of
the 2018 - 2019 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 122.)
Council Member Garland moved adoption of Budget Ordinance
No. 41328 - 120318. The motion seconded by Vice -Mayor Cobb and adopted by the
following vote:
Lea -6. AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
EMPLOYEES' POST - RETIREMENT HEALTH PLAN: The City Manager
submitted a written communication recommending the amendment to Employees' Post -
Retirement Health Plan.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41329 - 120318) A RESOLUTION adopting and establishing an amended
Employees' Post - Retirement Health Plan outlining eligibility guidelines and premiums
therefore, and the respective benefits provided by the City to its retirees.
(For full text of resolution, see Resolution Book No. 80, page 122.)
Vice -Mayor Cobb moved adoption of Resolution No. 41329 - 120318. The motion
seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
Lea -6.
NAYS: None -0.
(Council Member Osborne was absent.)
695
HOLIDAY LEAVE: The City Manager submitted a written communication
recommending the closing of certain City offices on Monday, December 24, 2018, and
Monday, December 31, 2018 in order to provide additional holiday leave for all City
employees.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following resolution:
( #41330 - 120318) A RESOLUTION closing certain City offices Monday,
December 24, 2018, and Monday, December 31, 2018, and providing for additional
holiday leave for all City employees.
(For full text of resolution, see Resolution Book No. 80, page 123.)
Council Member Garland moved adoption of Resolution No. 41330 - 120318. The
motion seconded by Council Member Price and adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
COMMENTS OF CITY MANAGER.
The City Manager shared the following comments:
Funding Requests for Non - Profits
• The city will conduct a Fiscal Year 2020 budget kickoff session on Friday,
December 7 from 9:00 a.m. to 11:00 a.m., in City Council Chambers
• This meeting is mandatory for any non - profit organization that intends to
request funding in the upcoming budget cycle through one of these two
committees.
• Representatives from the Human Services Advisory Board and the Roanoke
Arts Commission, together with a representative from the United Way, will
review the steps and documentation required to submit a funding application
for consideration through this process.
• More information is available by contacting R.B. Lawhorn, Budget Manager,
in the City's Management and Budget Division, at 853 -1643 or
rb.lawhorn(d-)roanokeva.gov.
Leaf Collection Continues
• Solid Waste crews have resumed the collection of leaves in city
neighborhoods. Leaves will be collected for the weeks of December 3 - 6 and
December 10 t- 13.
• During leaf collection weeks, bulk and brush collections will continue, and
recycling will follow the normal schedule.
• More information is available at www.roanokeva.gov /leafcollection or by
calling Solid Waste Management at 853 -2000, Option 1.
Dickens of a Christmas
• Dickens begins this Friday, December 7, with the City of Roanoke Christmas
Tree Lighting at 6:15 p.m.
• The festivities will continue on Friday, December 14 and Friday,
December 21, from 6:00 p.m. to 10:00 p.m. in downtown Roanoke.
• Details are available at www. downtown roanoke org.
CITY ATTORNEY:
TRANSFER OF CERTAIN REAL PROPERTIES: The City Attorney submitted a
written report recommending repeal of Resolution No. 41049 - 020518 and consent to the
transfer of certain real properties owned by the City of Roanoke Redevelopment and
Housing Authority to the H. R. Foundation, Inc., or the Hotel Roanoke Conference
Center Commission.
(For full text, see report on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41331 - 120318) A RESOLUTION repealing Resolution No. 41049 - 020518 and
replacing such resolution with this resolution, consenting to the transfer of certain real
properties owned by the City of Roanoke Redevelopment and Housing Authority
(RRHA) to either H.R. Foundation, Inc., a Virginia corporation (HR Foundation), or Hotel
Roanoke Conference Center Commission, a body corporate created by Chapter 440 of
the 1991 Acts of Assembly (Commission); authorizing the City Manager to execute such
documents and take such other actions to effectuate, acknowledge, administer, and
enforce this consent; and establishing an effective date.
(For full text of resolution, see Resolution Book No. 80, page 124.)
Council Member Price moved adoption of Resolution No. 41331- 120318. The
motion seconded by Council Member Garland adopted by the following vote:
Lea -6. AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
NAYS: None -0.
697
(Council Member Osborne was absent.)
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
WUHAN AND LIJIANG, CHINA: Vice -Mayor Cobb commented on his official trip
to Wuhan and Lijiang, China, on November 14 — 21, 2018. He presented a scroll
engraved "My Modest Room ", which will be displayed in a prominent location in the
Municipal Building. He agreed to provide additional comments regarding his trip at a
subsequent Council meeting.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: See below.
FIRST CERTIFICATION OF CLOSED MEETING: With respect to the Closed
Meeting just concluded, with the exception of discussion and consideration of the
acquisition of real property for public purposes, pursuant to Section 2.2 -3711 (A)(3),
Code of Virginia (1950), as amended, Vice -Mayor Cobb moved each Member of City
Council certify to the best of his or her knowledge that: (1) only public business matters
lawfully exempted from open meeting requirements under the Virginia Freedom of
Information Act; and (2) only such public business matters as were identified in any
motion by which any Closed Meeting was convened were heard, discussed or
considered by City Council. The motion seconded by Council Member Price and
adopted by the following vote:
Lea -6.
AYES: Council Members Price, Bestpitch, Cobb, Davis, Garland, and Mayor
NAYS: None -0.
(Council Member Osborne was absent.)
SECOND CERTIFICATION OF CLOSED MEETING: With respect to the Closed
Meeting just concluded, regarding discussion and consideration of the acquisition of real
property for public purposes, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia
(1950), as amended, Vice -Mayor Cobb moved each Member of City Council certify to
the best of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Price, Bestpitch, Cobb, Garland, and Mayor Lea -5.
NAYS: None -0.
(Council Member Osborne was absent.) (Council Member Davis abstained from voting.)
BUILDING AND FIRE CODE BOARD OF APPEALS: The Mayor called attention
to the expiration of the three -year term of office of Mark Garland as a Citizen At -large
representative (member) of the Building and Fire Code Board of Appeals ended
June 30, 2018; whereupon, he opened up the floor for nominations.
Council Member Bestpitch placed in nomination the name of Charles Waters.
There being no further nominations, Mr. Waters appointed to replace Mr. Garland
as a Citizen -At -Large representative (member) of the Building and Fire Code Board of
Appeals for a term of office ending June 30, 2021, by the following vote:
FOR MR. WATERS: Council Members Price, Bestpitch, Cobb, Davis, Garland
and Mayor Lea -6.
(Council Member Osborne was absent.)
HUMAN SERVICES ADVISORY BOARD: The Mayor called attention to the
expiration of the four -year term of office of Elliot Bayer as a member of the Human
Services Advisory Board ended October 31, 2018; whereupon, he opened up the floor
for nominations.
Council Member Bestpitch placed in nomination the name of Laura Leonard.
There being no further nominations, Ms. Leonard appointed to replace Mr. Bayer
as a member of the Human Services Advisory Board for a term of office ending
November 30, 2022, by the following vote:
FOR MS. LEONARD: Council Members Price, Bestpitch, Cobb, Davis, Garland
and Mayor Lea -6.
(Council Member Osborne was absent.)
ROANOKE ARTS COMMISSION: The Mayor called attention to a request of the
Roanoke Arts Commission to replace William Sellari as a member of the Roanoke Arts
Commission for a term of office ending June 30, 2020 due to lack of attendance;
whereupon, he opened up the floor for nominations.
Council Member Bestpitch placed in nomination the name of Patricia Wilhelms.
There being no further nominations, Ms. Wilhelms appointed as a member of the
Roanoke Arts Commission to fill the unexpired term of office William Sellari ending
June 30, 2020, by the following vote:
FOR MS. WILHELMS: Council Members Price, Bestpitch, Cobb, Davis, Garland
and Mayor Lea -6.
(Council Member Osborne was absent.)
TOWING ADVISORY BOARD: The Mayor called attention to a request of the
Police Department to replace Traffic Patrol Officer Fatima Foster as a Law Enforcement
City representative (member) of the Towing Advisory Board ending October 31, 2021
due to having relocated out of the City; whereupon, he opened up the floor for
nominations.
Council Member Bestpitch placed in nomination the name of Patrol Officer John
Hancock.
There being no further nominations, Patrol Officer Hancock appointed to replace
Office Foster as a Law Enforcement City representative (member) of the Towing
Advisory Board for a term of office ending, October 31, 2021, by the following vote:
FOR PATROL OFFICER HANCOCK: Council Members Price, Bestpitch, Cobb,
Davis, Garland and Mayor Lea -6.
(Council Member Osborne was absent.)
700
YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to a vacancy
created by the expiration of the one -year term of office of Beatrice Schleupner as the
Student Representative /Patrick Henry High School of the Youth Citizen Services Board
ended June 30, 2018; whereupon, he opened up the floor for nominations.
Council Member Bestpitch placed in nomination the name of William Nelms.
There being no further nominations, Mr. Nelms appointed to replace Miss
Schleupner as the Student Representative /Patrick Henry High School of the Youth
Citizen Services Board for a term of office ending June 30, 2019, by the following vote:
FOR MR. NELMS: Council Members Price, Bestpitch, Cobb, Davis, Garland and
Mayor Lea -6.
(Council Member Osborne was absent.)
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 4:06 p.m.
APPROVED
ATTEST:
tephanie M. Moon Reyn s, C
City Clerk
Sherman P. Lea, Sr.
Mayor
701
ROANOKE CITY COUNCIL - REGULAR SESSION
December 17, 2018
II1S
The Council of the City of Roanoke met in regular session on Monday,
December 17, 2018 at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 41181 - 070218
adopted by the Council on Monday, July 2, 2018.
PRESENT: Council Members William D. Bestpitch, Joseph L. Cobb, Michelle L.
Davis, John A. Garland, Djuna L. Osborne, Anita J. Price and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Lyle Morton, Pastor, West End
United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
WORLD WAR II VETERAN: In recognition of the United Black Veterans Society
of Virginia for their meritorious and honorable military service, the Mayor recognized
and presented Suttie "Sunny" Economy, a World War II Veteran, with a City gift and
Aerial view photo of the Roanoke Valley for service to his community and Country.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
NEW CHANGES TO COMMUNITY: Dan Crawford, 2311 Kipling Street, S. W.,
appeared before the Council and spoke in support of name changes for Lee Plaza,
Jackson Branch Library and Jackson Park.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately. Mayor Lea called attention to four requests for Closed Meeting — two
requests of the City Manager and two requests of the City Attorney. He advised that
Item C -3 would be removed and considered separately inasmuch as Council Member
Davis has a personal conflict of interest.
MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the
regular meeting of City Council held on Monday, November 19, 2018, was before the
body.
(See Minutes on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reading of the minutes be dispensed
with and approved as recorded. The motion seconded by Vice -Mayor Cobb and
adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
CITY -OWNED PROPERTY: A communication from the City Manager requesting
that Council convene in a Closed Meeting to discuss the disposition of a portion of City -
owned property located at 23 Centre Avenue, N. W., where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended,
was before the body.
(See communication on file in the City Clerk's Office.)
703
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion seconded by Vice -Mayor Cobb and adopted
by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
CONSULTATION WITH LEGAL COUNSEL: A communication from the City
Attorney requesting that Council convene in a Closed Meeting for consultation with legal
counsel, pertaining to probable litigation, where such consultation in open meeting
would adversely affect the negotiating or litigation posture of the City, pursuant to
Section 2.2 -3711 (A)(7), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Attorney as abovementioned. The motion seconded by Vice -Mayor Cobb and adopted
by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
CONSULTATION WITH LEGAL COUNSEL: A communication from the City
Attorney requesting that Council convene in a Closed Meeting for consultation with legal
counsel, pertaining to pending litigation, where such consultation in open meeting would
adversely affect the negotiating or litigation posture of the City, pursuant to Section 2.2-
3711 (A)(7), Code of Virginia (1950), as amended, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Attorney as abovementioned. The motion seconded by Vice -Mayor Cobb and adopted
by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
704
BUDGET DEVELOPMENT ACTIVITIES FOR FY2019 -2020: A communication
from the City Manager recommending adoption of the Calendar of Events for Budget
Development Activities for Fiscal Year 2019 - 2020, was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion seconded by Vice -Mayor Cobb and adopted
by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE -BLUE RIDGE BEHAVIORAL HEALTHCARE -YOUTH
SERVICES CITIZEN BOARD -BOARD OF ZONING APPEALS -HUMAN SERVICES
ADVISORY BOARD: Reports of qualification of the following individuals were before
the Council:
Lew Bishop as a City representative of the Blue Ridge Behavioral
Healthcare, Board of Directors, for a three -year of office ending
December 31, 2021;
Cerid E. Lugar as a member (Citizen At- Large) of the Youth Services
Citizen Board for a three -year term of office ending June 30, 2019;
William Nelms as the Student representative /Patrick Henry High School of
the Youth Services Citizen Board, for a term of office ending June 30,
2019;
Robert Clement as a member of the Board of Zoning Appeals for a three -
year term of office, commencing January 1, 2019, and December 31,
2021; and
LaKeevia Sinkford as a member of the Human Services Advisory Board
for a term of office, commencing December 1, 2018, and ending
November 30, 2022.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
705
Council Member Bestpitch moved that the reports of qualification be received
and filed. The motion seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
ACQUISITION OF REAL PROPERTY FOR PUBLIC PURPOSES: A
communication from the City Manager requesting that Council convene in a Closed
Meeting for discussion and consideration of the acquisition of real property for public
purposes, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended,
was before the body.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Manager as abovementioned. The motion seconded by Vice -Mayor Cobb and adopted
by the following vote:
AYES: Council Members Bestpitch, Cobb, Garland, Osborne, Price and
Mayor Lea -6.
NAYS: None -0.
(Council Member Davis abstained from voting due to a personal conflict of interest
regarding the matter.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
706
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
Community Carbon Emissions and Energy Summary
Dr. Sean McGinnis, Director of Virginia Tech Green Engineering Program,
Roanoke City — Citizens for Clean Green Committee, shared information regarding the
2016/2017 Community and Municipal Greenhouse Gas (GHG) Emissions and Energy
Summary. He highlighted the following information:
• Atmospheric CO2 Concentration Data
• 5 Step Process For GHG Reduction
• Roanoke Energy and GHG Inventory Analysis
• Community Outreach
• City of Roanoke Electricity Usage
• City of Roanoke Natural Gas Usage
• City of Roanoke Transportation Analysis
• City of Roanoke Community GHG Emissions
• Municipal Initiatives
• 2016 Municipal -Only GHG Emissions
• Cost of Energy
• Summary
• The Inconvenient Truth
• Recommendations
(For full text, see copy of presentation on file in the City Clerk's Office.)
Dr. McGinnis stated that the community electricity and community natural gas
usage had dropped since 2011 and 2014, respectively; vehicle miles traveled in the City
of Roanoke increased since 2014; the GHG reductions also correspond to reduced
environmental and health effects related to improved local air and water quality; and the
on -going analysis effort, supported strongly by City Council and staff, provided data to
help in the process of improving the future environmental, health and economic
sustainability of the City.
707
He suggested that the City officially revise the analysis baseline year from 2005 -
2016 to ensure a fair and equal comparison of data; provide a clearer understanding of
progress; maintain the current reduction targets of 10 percent community and 12.5
percent municipal; adjust the target date from 2020 to 2025 to keep the goal
challenging, yet attainable; and look for municipal opportunities for projects that feature
renewable energy, especially solar photovoltaic panels to reduce carbon emissions and
show visible signs of leadership to the community.
Following brief comments by the Council Members, Mayor Lea thanked Dr.
McGinnis for the informative presentation; and without objection by the Council, referred
the recommendation as suggested by Mr. McGinnis to the City Manager and City
Attorney for appropriate action.
The Best Solution To Climate Change (Citizens' Climate Lobby)
Ross Merriam and Joy Sylvester- Johnson, representatives of the Roanoke Valley
Chapter Citizens' Climate Lobby, presented a briefing regarding the following issues
related to climate change:
• Energy Innovation and Carbon Dividend Act
• Always Bipartisan
• Deviations From Legislative Proposal
• Role of Council
• Climate Change is a Global Problem
• Your Options
(For full text, see copy of presentation on file in the City Clerk's Office.)
Mr. Merriam shared information on the proposed program known as Carbon Fee
and Dividend, which would implement a fee on fossil fuels and return those fees to
citizen households, thus helping to concurrently reduce emissions and drive economic
growth.
He noted concern regarding a legislative proposal, in which no bill was before
Congress. However, the Innovation and Carbon Act introduced in November 2018 has
the full support of the CCL.
Mr. Merriam stated that climate change is a global problem, adding there needs
to be action taken at a higher level, nationally and globally, in order to address the
matter on a global scale. He applauded City Council's effort for supporting the H.R. 173
Bill.
Ms. Sylvester- Johnson spoke about climate change impacts in the City of
Roanoke and the broader region; and she asked for input from City officials regarding
the climate change problem.
Vice -Mayor Cobb encouraged the Council and City officials to support this matter
and show what the City is doing to encourage leadership federally and globally; and
invite a broader based leadership role with citizens.
Following additional comments from Members of City Council, Mayor Lea
referred the matter to the City Manager and City Attorney for study and response to the
City Council.
FY 18 Audited Results
Amelia C. Merchant, Director of Finance, gave an update on the FY 2018
Year -End, highlighting the following items:
• Key Themes of Fiscal 2018
• Education and Tourism Support
• Other Revenue Summary
• Uses of Year -End Funding
• City Unassigned General Fund Balance Exceeds FY 2021 Target of 12%
• Budget Stabilization Reserve
• In Conclusion
(For full text, see copy of presentation on file in the City Clerk's Office.)
Ms. Merchant concluded that FY 2018 was a successful year with local tax
growth of 4.3 percent over FY 2017, strong expenditure control, and revenues provided
additional funding for education and tourism support during the course of the fiscal year;
and FY 21 fund balance target of 12 percent was reached in FY18.
The City Manager commented that it was a great accomplishment to hit the
target date which had not been achieved in four years.
Following brief comments, the Mayor advised that the update would be received
and filed.
r�•
Strategic Plan:
The City Manager shared the following information regarding the Strategic Plan
for 2019:
• Purpose
• Context
• Vision & Strategic Areas of Importance
• Outcomes, Indicators and Measures
• Next Steps
(For full text, see copy of presentation and the Strategic Plan for 2019 on file in the City
Clerk's Office.)
Following comments by the City Manager to encourage review of the Plan, the
Mayor advised that the presentation would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
DEPARTMENT OF MOTOR VEHICLES TRAFFIC SAFETY GRANT: Inasmuch
as the matter regarding acceptance of the 2019 Department of Motor Vehicles Traffic
Safety (Roanoke City DUI Task Force) Grant from the Virginia Department of Motor
Vehicles had been acted upon at a previous Council meeting, no action was required.
ROANOKE CITY PUBLIC SCHOOLS 21 ST CENTURY GRANT: The City
Manager submitted a written communication recommending acceptance of the United
States Department of Education's 21St Century Community Learning Center Grant to the
Roanoke Public Libraries through the Roanoke City Public Schools.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41332 - 121718) A RESOLUTION authorizing the acceptance of the United
States Department of Education's 21 st Century Community Learning Center Grant to the
Roanoke Public Libraries through the Roanoke City Public Schools, and authorizing
execution of any required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 127.)
710
Vice -Mayor Cobb moved the adoption of Resolution No. 41332 - 121718. The
motion seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Cobb offered the following budget ordinance:
( #41333- 121718) AN ORDINANCE to appropriate funding from the Roanoke City
School Board, for the 21St Century Community Learning Centers workshops, amending
and reordaining certain sections of the 2017 - 2018 General and Grant Funds
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 128.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41333 - 121718.
The motion seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
ROANOKE RIVER GREENWAY BRIDGE: The City Manager submitted a
written communication recommending acceptance of Virginia Department of
Transportation Award for the FY2018 Regional Surface Transportation Program for the
Roanoke River Greenway Bridge across Barnhardt Creek Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Garland offered the following resolution:
( #41334 - 121718) A RESOLUTION accepting the Virginia Department of
Transportation's (VDOT) award to the City in the total amount of $897,770.00 for the
FY18 Regional Surface Transportation Program (RSTP) for the Roanoke River
Greenway Bridge across Barnhardt Creek Project (Project); and authorizing the City
Manager to take certain other actions in connection with the above matter and project.
(For full text of resolution, see Resolution Book No. 80, page 129.)
711
Council Member Garland moved the adoption of Resolution No. 41334 - 121718.
The motion seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
BERGLUND CENTER: The City Manager submitted a written communication
recommending amendment of the Roanoke Civic Center — Berglund Center budget.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #41335 - 121718) AN ORDINANCE appropriating revenue and expenditures for
the Roanoke Civic Center — Berglund Center, amending and reordaining certain
sections of the 2018 - 2019 Civic Facilities Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 130.)
Council Member Bestpitch moved the adoption of Budget Ordinance
No. 41335 - 121718. The motion seconded by Council Member Davis and adopted by
the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
FORMER FIRE -EMS STATION #10: The City Manager submitted a written
communication recommending execution of a Lease Agreement with the Roanoke
Regional Airport Commission for the City to lease the former Fire -EMS Station #10.
(For full text, see communication on file in the City Clerk's Office.)
712
Vice -Mayor Cobb offered the following ordinance:
( #41336- 121718) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with the Roanoke Regional Airport Commission, for the City to lease
the former Fire -EMS Station #10, located at 5268 Aviation Drive N. W., designated as
Official Tax Map No. 6560101; and dispensing with the second reading of this ordinance
by title.
(For full text of resolution, see Resolution Book No. 80, page 131.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41336 - 121718. The
motion seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
Council Member Price offered the following budget ordinance:
( #41337 - 121718) AN ORDINANCE to appropriate funding from the General Fund
budget contingency for the storage of reserve fire and emergency medical service
vehicles, amending and reordaining certain sections of the 2018 - 2019 General Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 132.)
Council Member Price moved the adoption of Budget Ordinance
No. 41337 - 121718. The motion seconded by Council Member Davis and adopted by
the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
FIRE STATION NO. 1: The City Manager submitted a written communication
recommending execution of Amendment No. 1 to the Contract for Purchase and Sale of
Real Property with Old School Partners II, LLC, to extend the Due Diligence Period in
connection with the sale and development of Historic Fire Station No. 1.
(For full text, see communication on file in the City Clerk's Office.)
713
Council Member Garland offered the following ordinance:
( #41338 - 121718) AN ORDINANCE authorizing the City Manager to execute
Amendment No. 1 to the Contract for Purchase and Sale of Real Property, dated
June 19, 2018 (the Contract) between the City of Roanoke, Virginia (the "City "), and
Old School Partners ll, LLC, a Virginia limited liability company ( "Buyer "), to sell to the
Buyer certain real property located at 13 Church Avenue, S.E., consisting of
approximately 0.2037 acres, together with all improvements thereon consisting of
Historic Fire Station No. 1 ( "Building "), designated as Official Tax Map No. 4011706 (the
"Property "), for the development of the Property and Building by Buyer to include some
combination of retail, light manufacturing (workshop, maker space, studio), and
hospitality uses limited to hotel rooms, a tasting room, and Live Entertainment
( "Project "), to amend certain terms of the Contract to extend the Due Diligence Period,
as defined in the Contract, and the Closing Date, as defined in the Contract; authorizing
the City Manager to execute such further documents and take such further actions as
may be necessary to accomplish the above matters; and dispensing with the second
reading of this Ordinance by title.
(For full text of resolution, see Resolution Book No. 80, page 133.)
Council Member Garland moved the adoption of Resolution No. 41338 - 121718.
The motion seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Priority Indicator and Performance Measures Report
• FY2017 - 2018 Priority Indicator and Performance Measures Report. A link to
the document will be sent later today, and a hard copy will be available in
both the Main Library and in the City Clerk's Office.
• The results provided will be used as a management tool to help improve
services to citizens and be a resource during the budget development
process for FY2019 - 2020.
• In this document you will find Priority Indicators which are used to measure
the overall progress of the individual priorities.
• Additionally, performance measure results are provided for all the approved
budget offers in Fiscal Year 2017 - 2018.
City Offices to Close for Upcoming Holidays
City offices will be closed for the Christmas Holiday on Monday and Tuesday,
December 24 and 25, and for the New Year's Holiday on Monday,
December 31, 2018 and Tuesday January 1, 2019.
Solid Waste Collection Changes
As a result of the city closing its offices for the holidays, Solid Waste Collection
for brush, bulk, trash and recycling will be conducted on those weeks as follows:
Christmas Week
• Monday and Tuesday routes will begin collection on Wednesday,
December 26.
• Tuesday and Wednesday routes will be collected on Thursday, December 27.
• Thursday routes will be collected on Friday, December 28.
Residents are reminded that the week of Christmas is "A week" recycling.
New Year's Week
• Monday and Tuesday routes will begin collection on Wednesday, January 2.
• Tuesday and Wednesday routes will be collected on Thursday, January 3.
• Thursday routes will be collected on Friday, January 4.
Residents are reminded that the week of New Year's is "B week" recycling.
• For more information, contact the Solid Waste Division at 853 -2000, Option 1.
Final Leaf Collection Week
• Due to this past week's snow event, the final week of paper bagged leaf
collection was postponed until this week, December 17 - 21.
• Residents area asked to put their bagged leaves at the curb on the same day
as their regular trash collection.
Dickens of a Christmas
• Dickens of a Christmas will conclude on Friday, December 21, with the Pet
Costume Contest and the Coca Cola Snow Zone.
• The Pet Costume Contest begins at 6:30 p.m.
• Dickens activities run from 6 to 10 p.m. in downtown Roanoke.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS: NONE.
715
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
LEA HIGH SCHOOL WINTER S School Winter CLASSIC
Classic Basketball Challenge on
BASKETBALL G
Mayo Lea announced the Lea High
January 12, 2019 at the Berglund Center.
SNOW EVENT: Council Member Price thanked City staff for their efforts during
the snow event last week; and Mayor Lea thanked the Assistant City Manager for
Operations for the coordination of staff departments.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 4:27 p.m., Mayor Lea declared the Council meeting in recess to be
reconvened at 7:00 p.m. in the Council Chamber.
At 7:00 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P.
Lea, Sr., presiding. L.
PRESENT: Council Members William Joseph L.
Mayor Sherman P.
Davis, John A. Garland, Duna L
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
The Invocation was delivered by The Reverend Melissa Hays- Smith,
Archdeacon, Episcopal Diocese of Southwest Virginia.
The Pledge of Allegiance to the Flag of the United States of America was led by
Boy Scout Troop 2, sponsored by Raleigh Court Presbyterian Church.
716
FIRST CERTIFICATION OF CLOSED MEETING: With respect to the Closed
Meeting just concluded, with the exception of discussion and consideration of the
acquisition of real property for public purposes, pursuant to Section 2.2 -3711 (A)(3),
Code of Virginia (1950), as amended, Council Member Bestpitch moved that each
Member of City Council certify to the best of his or her knowledge that: (1) only public
business matters lawfully exempted from open meeting requirements under the Virginia
Freedom of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened were heard,
discussed or considered by City Council. The motion seconded by Vice -Mayor Cobb
and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
SECOND CERTIFICATION OF CLOSED MEETING: With respect to the Closed
Meeting just concluded, regarding discussion and consideration of the acquisition of real
property for public purposes, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia
(1950), as amended, Vice -Mayor Cobb moved that each Member of City Council certify
to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion seconded by Council Member Price and adopted by the following
vote:
AYES: Council Members Bestpitch, Cobb, Garland, Osborne, Price and
Mayor Lea -6.
NAYS: None -0.
(Council Member Davis abstaining due to a personal conflict of interest.)
717
PRESENTATIONS AND ACKNOWLEDGEMENTS:
2018 CITIZEN OF THE YEAR: Council Member Bestpitch offered the following
resolution recognizing of James Hunter Tarpley, as the 2018 Citizen of the Year.
( #41339- 121718) A RESOLUTION paying tribute to James Hunter Tarpley,
known by many as the Angel one is safe, through his as the City oft
community and make sure everyone 2018
Citizen of the Year:
(For full text of resolution, see Resolution Book No. 80, page 135.)
Council Member Bestpitch moved the adoption of Resolution No. 41339 - 121718.
The motion seconded by Council Member Price.
Mayor Lea pointed out that Mr. Tarpley received an engraved Key to the City and
personalized plaque at the 2018 Annual Roanoke Neighborhoods' Harvesting of the
Fruits Potluck Dinner and Awards Celebration on November 9, 2018 at the Jefferson
Center, as the 2018 Citizen of the Year recipient.
Following positive accolades by the Council Members, Resolution No. 41339-
121718 was adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
Mayor Lea presented Mr. Tarpley with a ceremonial copy of Resolution No.
41339- 121718.
2018 VISAA DIVISION III STATE CHAMPIONS: The Mayor recognized and
presented Certificates of Achievement to the Roanoke Catholic High School Football
Team as the 2018 VISAA Division III State Champions.
Nueo
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the Council of the City
of Roanoke on Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Monday, December 17, 2019 at 7:00 p.m., or as soon thereafter as the matter may
be heard, on a request of Seven Hills Investment Properties, LLC, to rezone property
located at 3162 Williamson Road, N. W., from CN, Commercial- Neighborhood District,
to CG, Commercial - General District, with conditions, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, November 27, 2018 and Tuesday, December 4, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor advised that at the request of the petitioner, the Planning Commission
concurred in the request to reschedule the public hearing until Monday, January 14,
2019 at 1:30 p.m., in the Council Chamber; and therefore, City Council does not have
jurisdiction to hear the matter at this time.
WILLIAMSON ROAD AREA SERVICE DISTRICT: Pursuant to instructions by
the Council, the City Clerk having advertised a public hearing for Monday,
December 17, 2019 at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the proposal of the City of Roanoke to consider an amendment to the boundary of the
Williamson Road Area Service District, to expand the District to include all of the
property situated at 1303 Williamson Road, N. W., within the District, the matter was
before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, November 26, 2018, Monday, December 3, 2018, and Monday,
December 10, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Attorney submitted a written report recommending an amendment of the
definition of the Williamson Road Area Service District, with an effective date of July 1,
2019.
(For full text, see report on file in the City Clerk's Office.)
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Council Member Price offered the following ordinance:
( #41340- 121718) AN ORDINANCE amending and reordaining Section 32- 103.2,
Williamson Road Area Service District defined, Division 7, Williamson Road Area
Service District, Article II, Real Estate Taxes Generally, of Chapter 32, Taxation, of the
Code of the City of Roanoke (1979), as amended, to amend the definition of the
Williamson Road Area Service District ( "Service District ") to expand the Service District;
providing for an effective date; and dispensing with the second reading of this ordinance
by title.
(For full text of resolution, see Resolution Book No. 80, page 136.)
Council Member Price moved the adoption of Resolution No. 41340 - 121718.
The motion seconded by Council Member Osborne and adopted by the following vote:
The City Attorney appeared before Council in support of the amending
Williamson Road Area Service District.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 41340 - 121719 was adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
MILL MOUNTAIN ZOO: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Monday, January 17, 2017 at 7:00 p.m., or as
soon thereafter as the matter may be heard, on the proposal of the City of Roanoke to
lease City -owned property to the Blue Ridge Zoological Society of Virginia, Inc., for the
purpose of operating and maintaining Mill Mountain Zoo, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, December 10, 2018.
(See publisher's affidavit on file in the City Clerk's Office.)
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The City Manager submitted a written report recommending authorization to
execute a lease agreement with the Blue Ridge Zoological Society of Virginia, Inc., for
approximately 12.6 acres of City -owned property, designated as Official Tax Map Nos.
4070507, 4070521, and 4060505, for a period of five years, commencing January 1,
2019 and ending December 31, 2023, subject to approval as to form and execution by
the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following ordinance:
( #41341 - 121718) AN ORDINANCE authorizing the City Manager to execute a
lease agreement with Blue Ridge Zoological Society of Virginia, Inc., for the lease of
approximately 12.6 acres of portions of the following City owned properties, designated
as Official Tax Map Nos. 4070521, 4070507, and 4060505, for the purposes of
operating and maintaining Mill Mountain Zoo; and dispensing with the second reading of
this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 138.)
Vice -Mayor Cobb moved the adoption of Ordinance No. 41341 - 121718. The
motion seconded by Council Member Bestpitch.
The Mayor inquired if there were persons present who wished to speak on the
matter.
The following individuals spoke in support of the Mill Mountain Zoo Lease and
Agreement:
David Robertson, Chairman, Mill Mountain Zoo Board of Directors;
William Baker, Jr., Co- Director, Mill Mountain Zoo; and
Robin Lentz, Co- Director, Mill Mountain Zoo
There being no additional speakers, the Mayor declared the public hearing
closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 41341- 121719 was adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Davis, Garland, Osborne, Price and
Mayor Lea -7.
NAYS: None -0.
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HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
ANNOUNCEMENTS:
THE CENTRAL INTERCOLLEGIATE ATHLETIC ASSOCIATION (CIAA): Mayor
Lea announced The Central Intercollegiate Athletic Association (CIAA) had extended its
agreement with the City of Salem for the next seven years.
HAPPY HOLIDAY SEASON: Mayor Lea wished everyone a happy holiday
season and a very prosperous New Year.
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 8:06 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Reynolds, M C
City Clerk
Sherman P. Lea, Sr.
Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
January 7, 2019
9:00 a.m.
The Council of the City of Roanoke met in joint session with the Roanoke
Redevelopment and Housing Authority on Monday, January 7, 2019 at 9:00 a.m., in the
Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P. Lea, Sr.,
presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2 -15,
Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as
amended, and pursuant to Resolution No.-4-1-181-070218 adopted by the Council on
Monday, July 2, 2018.
PRESENT: Council Members Joseph L. Cobb, Michelle L. Davis, Djuna L.
Osborne, Anita J. Price (arrived late), William D. Bestpitch and Mayor Sherman P.
Lea, Sr. -6.
ABSENT: None -0.
(Council Member John A. Garland submitted his resignation as a Member of Council on
Wednesday, January 2, 2019.)
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
At this point, Council Member Price entered the meeting (9:04 a.m.).
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY BOARD OF
COMMISSIONERS PRESENT: Commissioners Gail Burruss, Daniel Karnes, Drew
Kepley, Duane Smith, Timothy Witten, and Chair Edward Garner -6.
ABSENT: Commissioner Andrew Anguiano -1.
Representing the Roanoke Redevelopment and Housing Authority: Glenda
Edwards Goh, Executive Director; J. Frederick Gusler, Director of Redevelopment and
Revitalization; Mark Loftis, Legal Counsel to the Authority; and Kelly Martin, Recording
Secretary.
Mayor Lea welcomed everyone and advised that the Council hoped to meet with
the Authority annually to discuss matters of mutual interest.
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Chairman Garner reviewed the Authority's recent accomplishments and noted
that they reached a point of stability from a previous troubled status to a high performer
designation.
After remarks by the Mayor and Chairman, the following items were discussed:
• Update regarding RRHA Executive Director's retirement and search process.
Multi -phase plan for redevelopment of Lansdowne Park.
• Capital needs assessment processes for public housing developments and
low- income housing tax credits developments.
• Storm doors for Hurt Park townhomes.
• Amenities for Hurt Park Community Room.
Mr. Garner advised that the Authority was in the process of accepting
applications for a new Executive Director, before Ms. Goh announced her upcoming
retirement in June 2019. He noted thus far 23 applications have been received and a
short list of six candidates that best fit the profile developed for the new Executive
Director.
Mr. Garner further advised Lansdowne Park being one of the oldest
developments built around 1961 is in need of major capital improvements. He added
that due to the restoration of funds to the Authority's budget, screen doors, porches,
etc., are able to help to modify the housing complex; and overall present a better image
of the City.
Council Member Price inquired as to plans to include child care capabilities within
the Lansdowne development; whereupon, Ms. Edwards Goh advised that a head start
center was currently located at the development as well as a grant funded Jobs Plus
program which offered support for child care resources. She further explained that the
Jobs Plus program was on a four -year grant of $3 million that focused on saturating a
neighborhood with resources to address the roadblocks that may be hindering a family
from attaining self- sufficiency.
Mr. Garner explained the capital needs assessment process for public housing
developments and low- income housing tax credits developments, noting that it was a
challenge to increase the housing stock available for low to moderate income
individuals because of the interest rates. Ms. Edwards Goh interjected that there was no
capital funding for the properties, no subsidy on the rent and the program brought
capital from private investors whom in return receive the benefit of the tax credits.
Vice -Mayor Cobb advised that while attending the Hurt Park community
meetings, a few issues had arisen, such as storm doors for each home and tables and
chairs for the community room; and questioned if there was a creative way to address
those concerns.
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Mr. Garner responded that monies were included in the budget to address the
doors and the budget submitted for review by the Virginia Housing Development
Authority as the entity providing the long -term financing for the development and to the
Virginia Community Development Corporation, which represented the investment
partners.
Ms. Edwards Goh added that most developments have community spaces with
tables and chairs provided by capital funds and the neighborhood resident group could
pursue grant funds to address that.
Mayor Lea asked the Authority to address public safety in public housing, noting
recent arrests involving firearms at Lansdowne Park; whereupon, Mr. Garner advised
that above the baseline police protection is provided at the developments, ensured
additional police presence at developments where they may be a problem, and noted
that security cameras had been acquired for the major housing developments.
Ms. Edwards Goh commented that the arrests were non - residents of the housing
development, residents were evicted based on conduct of guests they allowed on the
property, and many have been barred from the property either by the police or property
manager. She expressed the importance of safety and pointed out that trees, lighting,
fencing and surveillance have been addressed.
In conclusion, Council Members Bestpitch and Price thanked the Commissioners
for their commitment to the City; and Ms. Edwards Goh for her years of service with the
Roanoke Redevelopment and Housing Authority.
There being no further business, Chairman Garner thanked the Council for the
opportunity to discuss relevant topics and declared the Roanoke Redevelopment and
Housing Authority Board of Commissioners meeting adjourned at 9:48 a.m.
There being no further business, Mayor Lea declared the Council meeting in
recess at 9:49 a.m., to be reconvened in the Council Chamber.
At 10:02 a.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding, and all Members of the Council in attendance. The Mayor called
attention the following agenda items for consideration.
ITEMS FOR ACTION:
COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting that
Council convene in a Closed Meeting to discuss a personnel matter, being the
appointment of an interim Council Member to fill the unexpired term of John A. Garland
ending June 30, 2020, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended.
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(See communication on file in the City Clerk's Office.)
Council Member Osborne moved that Council concur in the request of the Mayor
to convene in Closed Meeting as abovementioned. The motion seconded by Council
Member Davis and adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of
current vacancies is included with the agenda for this meeting.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the Mayor
to convene in Closed Meeting as abovementioned. The motion seconded by Council
Member Price and adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
PERSONNEL MATTER: A communication from Council Member Michelle L.
Davis, Chair, City Council Personnel Committee, requesting that Council convene in a
Closed Meeting to discuss a personnel matter, being the annual performances of the
Council- Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Price moved that Council concur in the request of Council
Member Davis to convene in Closed Meeting as abovementioned. The motion
seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
►�4�J
CONSULTATION WITH LEGAL COUNSEL: A communication from the City
Attorney requesting that Council convene in a Closed Meeting for consultation with legal
counsel, pertaining to pending litigation, where such consultation in open meeting would
adversely affect the negotiating or litigation posture of the City, pursuant to Section
2.2 -3711 (A)(7), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of the City
Attorney to convene in Closed Meeting as abovementioned. The motion seconded by
Council Member Price and adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
SECURITY OF THE NOEL C. TAYLOR MUNICIPAL BUILDING: A
communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss reports or plans related to the security of the Noel C. Taylor
Municipal Building, situated at 215 Church Avenue, S. W., Roanoke, Virginia, pursuant
to Section 2.2 -3711 (A)(19), Code of Virginia, as amended.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that Council concur in the request of the City Manager
to convene in Closed Meeting as abovementioned. The motion seconded by Council
Member Bestpitch and adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
ITEMS FOR DISCUSSION AT THE JOINT MEETING OF THE COUNCIL AND
THE ROANOKE CITY SCHOOL BOARD ON MONDAY, FEBRUARY 4, 2019, AT
9:00 A.M., IN THE CITY COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR
MUNICIPAL BUILDING: Agenda items for discussion should be forwarded to the
City Clerk.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
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TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
General Reassessment Briefing — FY 2019 — 2020
Susan Lower, Director, Real Estate Valuation, provided an overview of the FY
2019 — 2020 Real Estate Assessment Projections and informed the Council of the
following topics:
• FY2020 Real Estate Assessment Projections
• Assessment History by Fiscal Year
• New Construction History by Fiscal Year
• History of Residential Sales and Foreclosures
• Median Residential Sales Price 2009 to 2018
• In Summary
• Appealing an Assessment
• Tax Relief Programs
• Projected Real Estate Fiscal Impact
• Questions & Comments
• Appendix
• Timeline of Assessment Process
• Tax Relief and Abatement Programs
• History of Sales Ratio
(See presentation on file in the City Clerk's Office.)
As part of FY20 Real Estate Assessment Projections, Ms. Lower predicted the
percent change from the July 1 Land Book to be 2.76 percent, reassessment for new
construction would add 0.55 percent, for a total increase of 3.31 percent.
In reference to new construction, she reported the numbers were down this
year - -- $40.4 million, with last year being at $53.8 million. She said the decline was
due to lack of skilled labor, high increase in construction costs, and the high volume of
rain experienced in the past six months. She indicated that the $40.4 million could
increase if sunny days and the labor force could get back on track.
With regard to appeals, Ms. Lower explained citizens could file an appeal with
Department of Real Estate Valuation before February 4; and if said citizen was in
disagreement with the City's value, they may appeal to the Board of Equalization. If in
disagreement with the Board of Equalizations' decision, citizens could ultimately file suit
in the Circuit Court.
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Following comments by the Council, Mayor Lea thanked Ms. Lower for the
update and advised that the presentation would be received and filed.
Budget/Financial Planning Fiscal Year 2020
Amelia C. Merchant, Director of Finance, briefed the Council on the development
of the FY 2019 — 2020 budget process. She highlighted the following topics:
• FY 2019 Overview
• Preliminary FY 2020 Expenditure
• Priorities
• Five Year Operating Model
• Next Steps
(See presentation on file in the City Clerk's Office.)
In terms of FY 2019, the Director of Finance advised that the budget was
$0.76 million or 0.26 percent higher than FY 2018 actual revenues even though
December revenues had decreased approximately $689,000.00 or 0.64 percent
compared to the same period in FY 2018. She added expenditures and obligations
through December decreased approximately $391,000.00 or 0.28 percent compared to
the same period last year, mainly due to the timing of the Children's Services Act
expenditures and transfers. She indicated that the FY 2019 local tax revenue increased
2.53 percent over the same period in FY 2018, and was 2.17 percent ahead of the year -
to -date budget, noting that the transient occupancy tax was a little less than 6 percent
expected with meals tax almost 5 percent ahead, being that it was only six months into
the fiscal year.
Ms. Merchant reviewed the preliminary FY 2020 expenditure priorities, stating
that in August 2018 the financial policies were modified by Council beginning a 12
percent target for reserves, which was achieved by the end of fiscal 2018. In FY 2020,
$350,000.00 would be preliminarily budgeted to comply with the policy as adopted by
the Council. She further stated that also preliminarily budgeted was a one percent pay
increase across the organization of approximately $973,000.00, but based on revenue
performance, the City Manager and Budget Committee will recommend the amount of
the pay increase would be going into FY 2020.
She mentioned that the five -year model was in the process of being updated to
include FY 2018 actual results and assumptions with respect to the local taxes, other
revenues, and operating expenditures.
The City Manager stressed that the purpose of the five -year model was to look
ahead and identify and address the structural issues, but when expenditures began to
exceed the revenues adjustments were recommended as well as reviewing fees to
tweak items
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Ms. Merchant concluded that information would be presented again at the
February 4 Council Meeting which would include data on the FY 2019 budget
performance, FY 2020 revenue outlook, local tax trends, total price of government, FY
2020 RCPS estimate and FY 2019 capital improvement plan current status.
During discussion of the budget, the City Attorney was instructed to prepare the
proper measure for an increase in salaries to the maximum amount allowed by State
law for the Mayor, in the amount of $25,000.00, and Members of Council, in the amount
of $23,000.00, effective July1, 2020.
Following additional dialogue with regard to the proposed Council pay increase,
the budget briefing was received and filed.
At 10:55 a.m., the Council meeting was declared in recess until 2:00 p.m., for a
Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor
Municipal Building.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Mayor Lea presiding.
PRESENT: Council Members Joseph L. Cobb, Michelle L. Davis, Djuna L.
Osborne, Anita J. Price, William D. Bestpitch and Mayor Sherman P. Lea, Sr. -6.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Andrew Whaley, Pastor, Raleigh
Court Presbyterian Church.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
Mayor Lea announced that Council Member John A. Garland tendered his
resignation as a Member of the Roanoke City Council, effective January 2, 2019.
PRESENTATIONS AND ACKNOWLEDGEMENTS:
RECOGNITION OF CITY EMPLOYEES: Mayor Lea recognized and presented
gifts to certain City employees having 30, 35, 40 and 45 years of service with the City of
Roanoke.
Following the presentation, the Mayor announced that the Annual Service
Awards Breakfast in recognition of those City employees with 10, 15, 20, 25, 30, 35, 40
and 45 years of service would be on Wednesday, January 16, 2019, at 7:30 a.m., at the
Holiday Inn Roanoke — Valley View.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
COUNCIL: Barbara Duerk, 2607 Rosalind Avenue, S. W., and Estelle
McCadden, 2128 Mercer Avenue, N. W., appeared before the Council and spoke in
support of Bob Clement as the Interim Council Member to fill the unexpired term of
John A. Garland, resigned, ending June 30, 2020.
COST OF LIVING: Alexandros Filth, 319 -A Mountain Avenue, S. W., appeared
before the Council regarding the cost of living in the City of Roanoke.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of City Council and will be enacted by one
motion. There would be no separate discussion of the items. If discussion was desired,
the item will be removed from the Consent Agenda and considered separately.
COUNCIL: A communication from Council Member John A. Garland tendering
his resignation as a Member of Roanoke City Council, effective January 2, 2019, was
before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the resignation be accepted and the
communication be received and filed. The motion seconded by Council Member Davis
and adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
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WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY
ANNUAL REPORT: Annual Report of the Western Virginia Regional Industrial Facility
Authority for Fiscal Years 2017 and 2018, was before the Council.
(See Annual Report on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the Annual Report be received and filed. The
motion seconded by Council Member Davis and adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
AUDIT COMMITTEE: Minutes of the Audit Committee held on Wednesday,
September 5, 2018, was before the Council.
(See Minutes on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the reading of the minutes be dispensed with and
approved as recorded. The motion seconded by Council Member Davis and adopted
by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
OATHS OF OFFICE - ROANOKE VALLEY RESOURCE AUTHORITY -CITY OF
ROANOKE FINANCE BOARD -HUMAN SERVICES ADVISORY BOARD -CITY
PLANNING COMMISSION - BUILDING AND FIRE CODE BOARD OF APPEALS:
Reports of qualifications of the following individuals were before the Council:
Jeffrey H. Powell as a City representative of the Roanoke Valley Resource
Authority for a four -year term of office, commencing January 1, 2019 and
ending December 31, 2022;
Kenneth S. Cronin as the Citizen -at -Large member of the City of Roanoke
Finance Board for a two -year term of office ending June 30, 2020;
Laura Leonard Clark as a member of the Human Services Advisory Board
for a four -year term of office, commencing December 1, 2018 and ending
November 30, 2022;
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Kermit "Kit" Hale as a member of the City Planning Commission for a four -
year term of office ending December 31, 2022; and
Charles Waters as a Citizen -at -Large representative of the Building and
Fire Code Board of Appeals for a three -year term of office ending June 30,
2021.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the reports of qualification be received and filed.
The motion seconded by Council Member Davis and adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
PATRICK HENRY HOTEL PROJECT: The City Manager submitted a written
communication recommending authorization for access to residential parking permits in
connection with the Patrick Henry Hotel Project.
(For full text, see communication on file in the City Clerk's Office.)
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Council Member Bestpitch offered the following resolution:
( #41342 - 010719) A RESOLUTION approving the terms of a Second Letter
Agreement between the City of Roanoke, Virginia ( "City "), and 611 Jefferson, LLC
( "Company "), for access to parking permits for the Patrick Henry Hotel Project
( "Project "); authorizing the City Manager to execute the Second Letter Agreement
referred to above; and authorizing the City Manager to execute such other documents
and to take such further actions as may be necessary to implement, administer, and
enforce such Second Letter Agreement.
(For full text of resolution, see Resolution Book No. 80, page 139.)
Council Member Bestpitch moved the adoption of Resolution No. 41342 - 010719.
The motion seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
FINANCIAL EMPOWERMENT GRANT: The City Manager submitted a written
communication recommending acceptance of the Financial Empowerment Grant.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41343 - 010719) A RESOLUTION authorizing the acceptance of the 2018
Financial Empowerment Center Planning Grant to the City of Roanoke ( "City ") from the
Cities for Financial Empowerment Fund, Inc. (the "CFE Fund "); authorizing the City
Manager to execute any documents necessary to receive such grant, including a
Memorandum of Understanding with the CFE Fund, in order for the City to improve the
financial stability of low and moderate income households by embedding financial
empowerment strategies into local government infrastructure; and authorizing the City
Manager to take such further actions and execute such other documents as may be
necessary to obtain, accept, implement, administer, and use such grant funds.
(For full text of resolution, see Resolution Book No. 80, page 140.)
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Vice -Mayor Cobb moved the adoption of Resolution No. 41343 - 010719. The
motion seconded by Council Member Davis and adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
Vice -Mayor Cobb offered the following budget ordinance:
( #41344 - 010719) AN ORDINANCE to appropriate funding from the Cities for
Financial Empowerment Fund to plan and prepare to establish a Financial
Empowerment Center, amending and reordaining certain sections of the 2018 - 2019
Grant Fund Appropriations, and dispensing with the second reading by title of this
ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 141.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41344 - 010719.
The motion seconded by Council Member Davis and adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
The City Attorney distributed the three communications requiring action by the
Council, noting that the items having been previously discussed by the Council. He also
pointed out that Council Member Davis would not participate in any discussions or votes
pertaining to the matters due to a personal conflict of interest, which Statement of
Conflict of Interest was presented at a previous Council meeting.
AGREEMENT FOR PURCHASE AND SALE OF REAL ESTATE: The City
Manager submitted a written communication recommending authorization to execute a
proposed Agreement for Purchase and Sale of Real Estate with Brandon Woody and
Booker, LLC, and The Brandon Company, Inc., for the purchase of real estate on Salem
Avenue, S. W.
(For full text, see communication on file in the City Clerk's Office.)
735
Vice -Mayor Cobb offered the following ordinance:
( #41345 - 010719) AN ORDINANCE authorizing the City Manager to execute a
proposed Agreement for Purchase and Sale of Real Estate ( "Agreement') between the
City of Roanoke, Virginia, ("City"), and Brandon, Woody and Booker, LLC, ( "LLC Seller ")
and The Brandon Company, Incorporated, ( "Company Seller "), which proposed
Agreement provides LLC Seller and Company Seller agree that the City would acquire
the Parcels, as described below, upon certain terms and conditions; authorizing the City
Manager to execute all documents necessary to perform, effectuate, administer, and
enforce the proposed Agreement; and dispensing with the second reading of this
Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 142.)
Vice -Mayor Cobb moved the adoption of Ordinance No. 41345 - 010719. The
motion seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Cobb, Osborne, Price, Bestpitch and Mayor Lea -5.
NAYS: None -0.
(Council Member Davis abstained from voting.)
Vice -Mayor Cobb offered the following budget ordinance:
( #41346- 010719) AN ORDINANCE to appropriate funding to the GRTC
Salem Ave Bus Station project, amending and reordaining certain sections of the
2018 - 2019 Capital Projects Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 146.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41346- 010719.
The motion seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Cobb, Osborne, Price, Bestpitch and Mayor Lea -5.
NAYS: None -0.
(Council Member Davis abstained from voting.)
736
GRTC EXCHANGE AGREEMENT: The City Manager submitted a written
communication recommending authorization to schedule and advertise a public hearing
on Tuesday, January 22, 2019 at 7:00 p.m., or as soon thereafter as the matter may be
heard, or at such later date and time as the City Manager shall determine, in his
discretion, on the proposed sale of the GRTC Relocation Parcels from the City to
Greater Roanoke Transit Company, in accordance with the proposed City and GRTC
Exchange Agreement, which proposed agreement includes the transfer of Campbell
Court from GRTC to the City, upon certain terms and conditions.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41347 - 010719) A RESOLUTION authorizing a public hearing to receive public
comments on the proposed sale of the GRTC Relocation Parcels from the City to
Greater Roanoke Transit Company (GRTC) in accordance with the proposed City and
GRTC Exchange Agreement, which proposed agreement includes the transfer of
Campbell Court from GRTC to the City, upon such terms and conditions as more
particularly set forth in the City Council Agenda Report dated January 7, 2019.
(For full text of resolution, see Resolution Book No. 80, page 144.)
Council Member Bestpitch moved the adoption of Resolution No. 41347 - 010719.
The motion seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Cobb, Osborne, Price, Bestpitch and Mayor Lea -5.
NAYS: None -0.
(Council Member Davis abstained from voting.)
PROPOSED CITY AND DEVELOPER EXCHANGE AGREEMENT: The City
Manager submitted a written communication recommending authorization to schedule
and advertise a public hearing on Tuesday, January 22, 2019 at 7:00 p.m., or as soon
thereafter as the matter may be heard, or at such later date and time as the City
Manager shall determine, in his discretion, on the proposed sale of Campbell Court to
Hist:Re Partners, LLC, in accordance with the terms and conditions of the proposed City
and Developer Exchange Agreement that includes the City's acquisition of the Future
Rail Station Parcels, upon certain terms and conditions.
(For full text, see communication on file in the City Clerk's Office.)
737
Council Member Price offered the following resolution:
( #41348 - 010719) A RESOLUTION authorizing a public hearing to receive public
comments on the proposed sale of Campbell Court to Hist:Re Partners, LLC
(Developer) in accordance with the terms and conditions of the proposed City and
Developer Exchange Agreement that includes the City's acquisition of the Future Rail
Station Parcels, upon such terms and conditions as more particularly set forth in the
City Council Agenda Report dated January 7, 2019.
(For full text of resolution, see Resolution Book No. 80, page 145.)
Council Member Price moved the adoption of Resolution No. 41348 - 010719.
The motion seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Cobb, Osborne, Price, Bestpitch and Mayor Lea -5.
NAYS: None -0.
(Council Member Davis abstained from voting.)
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Fiscal Year 2020 Budget
• Work has begun on the development of the FY20 Budget.
• For the next few months, briefings will be provided at the first City Council
meeting of the month to update Council members and the public on the budget
process.
Roanoke 100 Miler
• Once again, Roanoke Parks and Recreation is offering this popular program
in 2019.
• Every year, hundreds of people in the Roanoke Valley celebrate the start of
the New Year by accepting the Roanoke 100 Miler challenge.
• The program asks participants to track their activity levels every day for 100
days, with the goal of walking 100 miles or the equivalent of 50 hours of
exercise.
• Activities must be completely human - powered, such as walking, running,
biking, or swimming.
• To kick off the 100 days, Parks and Recreation will host an event for
participants on Sunday, Jan. 13, from 2 to 4 p.m., and walk the first mile as a
group.
• To register, visit PlayRoanoke.com
738
CITY ATTORNEY:
EQUAL RIGHTS AMENDMENT: The City Attorney submitted a written report
recommending adoption of a resolution urging the General Assembly of the
Commonwealth of Virginia to ratify the Equal Rights Amendment to the Constitution of
the United States.
(For full text, see on file in the City Clerk's Office.)
Council Member Osborne offered the following resolution:
( #41349 - 010719) A RESOLUTION urging the General Assembly of the
Commonwealth of Virginia to ratify the Equal Rights Amendment to the Constitution of
the United States by adopting House Joint Resolution 579.
(For full text of resolution, see Resolution Book No. 80, page 146.)
Council Member Osborne moved the adoption of Resolution No. 41349 - 010719.
The motion seconded by Council Member Davis.
The following persons appeared before the Council in support of the resolution
and urged the Council to unanimously adopt it to send a strong message to the General
Assembly that equal rights for all was imperative:
• Barbara Andes, 2803 Rosalind Avenue, S. W.
• Ivonne Wallace Fuente, 2528 Alberta Avenue, S. W.
• Stephen Niamke, 1711 Franwill Avenue, N. W.
• Brienne Nida, 119 Manassas Circle, Daleville, Virginia 24083
There being no comments and/or questions by the Council Members, Resolution
No. 41349 - 010719 was adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
OPIOID EPIDEMIC: The City Attorney submitted a written report recommending
adoption of a resolution acknowledging the opioid epidemic experienced by the City of
Roanoke.
(For full text, see report on file in the City Clerk's Office.)
739
Council Member Bestpitch offered the following resolution:
( #41350 - 010719) A RESOLUTION acknowledging the opioid addiction epidemic
and its cost to the City of Roanoke and authorizing the City Attorney to engage outside
legal counsel to take such action as he deems appropriate to recover the costs and
damages borne by the City as a result of this opioid addiction epidemic.
(For full text of resolution, see Resolution Book No. 80, page 147.)
Council Member Bestpitch moved the adoption of Resolution No. 41350 - 010719.
The motion seconded by Council Member Davis.
Following comments from Council Members Bestpitch and Price with regard to
the opioid epidemic and litigating pharmaceutical companies, Resolution No. 41350-
010719 was adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
The City Attorney distributed the following report regarding a waiver of notice of a
special meeting of the Stockholder of the Greater Roanoke Transit Company:
GREATER ROANOKE TRANSIT COMPANY: The City Attorney submitted a
written report recommending waiver of requirement of Notice of Special Meeting of
Stockholder of Greater Roanoke Transit Company set for Tuesday, January 22, 2019 at
6:30 p.m.; and authorization of the Mayor or the City Manager to execute and deliver
the waiver.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following resolution:
( #41351 - 010719) A RESOLUTION authorizing waiver of notice requirements for
a special meeting of the stockholder of Greater Roanoke Transit Company (GRTC) on
behalf of the City as the sole stockholder of GRTC, and authorizing the Mayor or City
Manager to execute and deliver a waiver of notice to GRTC.
(For full text of resolution, see Resolution Book No. 80, page 148.)
740
Council Member Bestpitch moved the adoption of Resolution No. 41351 - 010719.
The motion seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Cobb, Osborne, Price, Bestpitch and Mayor Lea -5.
NAYS: None -0.
(Council Member Davis abstained from voting due to a personal conflict of interest.)
REPORTS OF COMMITTEES:
VARIOUS EDUCATIONAL PROGRAMS: The Roanoke City School Board
submitted a written report requesting appropriation of funds for various educational
programs; and the City Manager recommending that Council concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following budget ordinance:
( #41352 - 010719) AN ORDINANCE to appropriate funding from Commonwealth
grant for various educational programs, amending and reordaining certain sections of
the 2018 - 2019 School Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 150.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41352 - 010719.
The motion seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS: NONE.
rm
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
2019 LEA'S HIGH SCHOOL WINTER CLASSIC BASKETBALL CHALLENGE:
Mayor Lea announced that the 2019 Lea's High School Winter Classic Basketball
Challenge will be on Saturday, January 12, 2019 at the Berglund Center, commencing
at 12:00 Noon.
COUNCIL: Vice -Mayor Cobb expressed sincerest gratitude to former Council
Member John A. Garland for his public service to the City of Roanoke from July 1,
2018 — January 2, 2019.
At 3:19 p.m., the Council Meeting was declared in recess for continuation of a
Closed Meeting in the Council's Conference Room.
At this point, Mayor Lea relinquished the Chair to the Vice -Mayor Cobb
(3:20 p.m.).
At 3:59 p.m., the Council Meeting reconvened in the Council Chamber,
Vice -Mayor Cobb presiding and all Members of the Council in attendance, with the
exception of Mayor Lea.
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Council Member Bestpitch moved that each Member of City Council
certify to the best of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom of Information
Act; and (2) only such public business matters as were identified in any motion by which
any Closed Meeting was convened were heard, discussed or considered by City
Council. The motion seconded by Council Member Davis and adopted by the following
vote:
AYES: Council Members Davis, Osborne, Price, Bestpitch and Vice -Mayor
Cobb -5.
NAYS: None -0.
(Mayor Lea was not present when the vote was recorded.)
742
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
ROANOKE VALLEY GREENWAY COMMISSION: The Mayor called attention to
a vacancy created by resignation of Margaret Douglas Butler as a City representative of
the Roanoke Valley Greenway Commission for a term of office ending June 30, 2019;
whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Stephen Ambruzs.
There being no further nominations, Mr. Ambruzs was appointed as a City
representative of the Roanoke Valley Greenway Commission to fill the unexpired term
of office of Margaret Douglas Butler ending June 30, 2019, by the following vote:
FOR MR. AMBRUZS: Council Members Davis, Osborne, Price, Bestpitch and
Vice -Mayor Cobb -5.
(Mayor Lea was not present when the vote was recorded.)
YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to the
resignation of Madison Duval as a member (Student/Alternate Patrick Henry High
School) of the Youth Services Citizen Board for a term of office ending June 30, 2019;
whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Va'Shay McCalla.
There being no further nominations, Ms. McCalla was appointed as a member
(Student/Alternate Patrick Henry High School) of the Youth Services Citizen Board to fill
the unexpired term of office of Madison Duval for term of office ending June 30, 2019,
by the following vote:
FOR MS. MCCALLA: Council Members Davis, Osborne, Price, Bestpitch and
Vice -Mayor Cobb -5.
(Mayor Lea was not present when the vote was recorded.)
At 4:01 p.m., Vice -Mayor Cobb declared the Council meeting in recess for a
Closed meeting to be reconvened on Wednesday, January 16, 2019 at 10:00 a.m. in
the City Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., for a Closed Meeting, being a personnel matter, to
continue discussion of the appointment of an Interim Council Member to fill the
unexpired term of John A. Garland, resigned, ending June 30, 2020.
743
The Recessed Meeting of Roanoke City Council was called to order on
Wednesday, January 16, 2019 at 10:15 a.m. in the City Council's Conference Room,
Room 451, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
with Mayor Lea presiding.
PRESENT: Council Members Joseph L. Cobb, Michelle L. Davis, Djuna L.
Osborne, Anita J. Price, William D. Bestpitch and Mayor Sherman P. Lea, Sr. -6.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Mayor advised that the purpose of the Recessed Meeting was for the
Council to convene in a Closed Meeting to discuss a personnel matter, being the
appointment of an Interim Council Member to fill the unexpired term of office of John A.
Garland, resigned, ending June 30, 2020.
Council Member Davis moved that convene in a Closed Meeting as
abovementioned. The motion seconded by Council Member Bestpitch and adopted by
the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
At 10:16 a.m., the Recessed meeting was declared in recess to reconvene in
Closed Meeting in the Council's Conference Room.
At 2:00 p.m., the Recessed meeting reconvened in the Council Chamber, with
Mayor Lea presiding, and all Members of the Council in attendance.
744
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Vice -Mayor Cobb moved that each Member of City Council certify to the
best of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
Council Member Price offered the following resolution appointing Patricia
White -Boyd as the Interim Council Member:
( #41353 - 011619) A RESOLUTION appointing Patricia White -Boyd as a member
of City Council for the City of Roanoke in accordance with §4 of the City Charter and
Virginia Code §24.2 -228 for a term commencing upon her qualification and expiring on
June 30, 2020.
(For full text of resolution, see Resolution Book No. 80, page 150.)
Council Member Price moved the adoption of Resolution No. 41353 - 011618.
The motion seconded by Vice -Mayor Cobb.
Following comments by Council Member Davis voicing her opinion the process to
appoint an Interim Council Member, citing a decision warrants more time; and Vice -
Mayor Cobb expressed appreciation to the citizens for expressing an interest in the
process, Resolution No. 41353 - 011619 was adopted by the following vote:
AYES: Council Members Cobb, Davis, Osborne, Price, Bestpitch and
Mayor Lea -6.
NAYS: None -0.
Mayor Lea congratulated and welcomed Ms. White -Boyd as Interim Council
Member.
745
At this point, the Honorable David Carson, Judge, Twenty -third Judicial Circuit,
administered the Oath of Office to Ms. White -Boyd as the Interim Council Member to fill
the unexpired term of office of John A. Garland, resigned, ending June 30, 2020.
There being no further business, the Mayor declared the meeting adjourned at
2:08 p.m.
APPROVED
ATTEST: 00
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Stephanie M. Moon Reynolds, MMC
City Clerk
Sherman P. Lea, Sr.
Mayor
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ROANOKE CITY COUNCIL - REGULAR SESSION
January 22, 2019
2:00 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
January 22, 2019 at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Vice -Mayor
Joseph L. Cobb presiding, pursuant to Chapter 2, Administration, Article II, City Council,
Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of
Roanoke (1979), as amended, and pursuant to Resolution No. 41181 - 070218 adopted
by the Council on Monday, July 2, 2018.
PRESENT: Council Members Michelle L. Davis, Djuna L. Osborne, Anita J.
Price, Patricia White -Boyd, William D. Bestpitch, and Vice -Mayor Joseph L. Cobb -6.
ABSENT: Mayor Sherman P. Lea, Sr. -1.
The Vice -Mayor declared the existence of a quorum.
Vice -Mayor Cobb announced that although the Mayor was not present at the
2:00 p.m. session of Council, he would be in attendance at the Special Meeting of the
Greater Roanoke Stockholder, being represented by the Roanoke City Council,
scheduled for 6:30 p.m., and the 7:00 p.m. session of City Council.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by Vice -Mayor Joseph L. Cobb.
The Pledge of Allegiance to the Flag of the United States of America was led by
Vice -Mayor Cobb.
The Vice -Mayor welcomed and recognized Council Member White -Boyd as the
Interim Council Member appointed to fill the unexpired term of office of John A. Garland,
resigned, ending June 30, 2020.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE.
747
CONSENT AGENDA:
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of City Council and would be enacted by one
motion. There would be no separate discussion of the items. If discussion was desired,
the item would be removed from the Consent Agenda and considered separately.
MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the
regular meeting of City Council held on Monday, December 3, 2018, was before the
body.
(See Minutes on file in the City Clerk's Office.)
Council Member Bestpitch moved that the reading of the minutes be dispensed
with and approved as recorded. The motion seconded by Council Member Davis and
adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from the City Clerk
advising of vacancies on the Roanoke Valley - Alleghany Regional Commission,
Roanoke Valley - Alleghany Regional Commission Comprehensive Economic
Development Strategy Committee, and Roanoke Valley Transportation Planning
Organization, due to the resignation of Council Member John A. Garland, effective
January 2, 2019, was before Council.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that the communication be received and filed.
The motion seconded by Council Member Davis and adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
rzFelo,
REPORT ON COLLECTIONS OF COMMONWEALTH REVENUES BY LOCAL
CONSTITUTIONAL OFFICERS FOR THE YEAR ENDED JUNE 30, 2018: A
communication from Martha S. Mavredes, CPA, Auditor of Public Accounts,
Commonwealth of Virginia, transmitting the Report on Collections of Commonwealth
Revenues by Local Constitutional Officers for the Year Ended June 30, 2018, was
before Council.
(See copies of communication and Report on Collections on file in the City Clerk's
Office.)
Council Member Bestpitch moved that the communication and Report on
Collections be received and filed. The motion seconded by Council Member Davis and
adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
OATHS OF OFFICE - INTERIM COUNCIL MEMBER -CITY PLANNING
COMM ISSION - ROANOKE ARTS COMMISSION: Reports of qualification of the
following individuals were before the Council:
The Honorable Patricia White -Boyd as the Interim Council Member of the
Council of the City of Roanoke, Virginia, to fill the unexpired term of office
of John A. Garland ending June 30, 2020;
Pamela Smith as a member of the City Planning Commission for a
four -year term of office, commencing January 1, 2019, and ending
December 31, 2022;
Patricia Wilhems as a member of the Roanoke Arts Commission to fill the
unexpired term of office of William Sellari ending June 3, 2020; and
Frank C. Martin, III, as a member of the City Planning Commission for a
four -year term of office, commencing January 1, 2019, and ending
December 31, 2022.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
749
Council Member Bestpitch moved that the reports of qualification be received
and filed. The motion seconded by Council Member Davis and adopted by the following
vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
REGULAR AGENDA:
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
STATE CRIMINAL ALIEN ASSISTANCE PROGRAM REIMBURSEMENT
GRANT: The Honorable Timothy Allen, City Sheriff, submitted a written communication
recommending acceptance of the State Criminal Alien Assistance Program
Reimbursement Grant from the Bureau of Justice Assistance Office; and the City
Manager submitted a written communication concurring in the recommendation.
(For full text, see communications on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41354- 012219) A RESOLUTION authorizing acceptance of the State Criminal
Alien Assistance Program (SCRAP) Grant made to the City of Roanoke Sheriff's
Department by the Bureau of Justice Assistance Office in conjunction with the U.S.
Department of Homeland Security, and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 152.)
Council Member Price moved the adoption of Resolution No. 41354 - 012219.
The motion seconded by Council Member Davis and adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
750
Council Member Price offered the following budget ordinance:
( #41355 - 012219) AN ORDINANCE to appropriate funding from the Federal
government for the State Criminal Alien Assistance Program (SCARP), amending and
reordaining certain sections of the 2018 - 2019 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 153.)
Council Member Price moved the adoption of Budget Ordinance
No. 41355- 012219. The motion seconded by Council Member Davis and adopted by
the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
2019 VIOLENCE AGAINST WOMEN ACT GRANT: The City Manager submitted
a written communication recommending acceptance of the 2019 Violence Against
Women Act Grant from the Virginia Department of Criminal Justice Services to fund the
Police Department's existing Domestic Violence Specialist position.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41356- 012219) A RESOLUTION authorizing the acceptance of the
2019 V -STOP Grant made to the City of Roanoke by the Virginia Department of
Criminal Justice Services, and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 153.)
751
Council Member Price moved the adoption of Resolution No. 41356- 012219.
The motion seconded by Council Member Davis and adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
Council Member Price offered the following budget ordinance:
( #41357 - 012219) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for the Police Department Domestic Violence Program
Grant (VSTOP), amending and reordaining certain sections of the 2018 - 2019 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 154.)
Council Member Price moved the adoption of Budget Ordinance
No. 41357 - 012219. The motion seconded by Council Member Davis and adopted by
the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
JUVENILE JUSTICE AND DELINQUENCY PREVENTION TITLE II GRANT:
The City Manager submitted a written communication recommending acceptance of
Juvenile Justice and Delinquency Prevention Title II Grant for 2019 from the Virginia
Department of Criminal Justice Services for the Positive Alternatives to School
Suspensions (PASS) Project.
(For full text, see communication on file in the City Clerk's Office.)
752
Council Member Davis offered the following resolution:
( #41358 - 012219) A RESOLUTION accepting the Juvenile Justice and
Delinquency Prevention Title II grant made to the City from the Virginia Department of
Criminal Justice Services; and authorizing execution of any required documentation on
behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 155.)
Council Member Davis moved the adoption of Resolution No. 41358 - 012219.
The motion seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
Council Member Davis offered the following budget ordinance:
( #41359 - 012219) AN ORDINANCE to appropriate funding from the Virginia
Department of Criminal Justice Services for the Juvenile Justice and Delinquency
Prevention Grant, amending and reordaining certain sections of the 2018 - 2019 Grant
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 156.)
Council Member Davis moved the adoption of Budget Ordinance
No. 41359 - 012219. The motion seconded by Council Member Osborne and adopted by
the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
753
DONATION IN SUPPORT OF SPECIFIC POLICE PROGRAMS: The City
Manager submitted a written communication recommending acceptance of a donation
in support of specific police programs.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41360- 012219) A RESOLUTION accepting the donation of funds from a citizen
who wishes to remain anonymous be applied toward the prevention of Crime;
authorizing the City Manager to take such further actions and execute all documents as
may be necessary to obtain, accept, implement, administer such donation; and
expressing the City's appreciation for such donation.
(For full text of resolution, see Resolution Book No. 80, page 157.)
Council Member Price moved the adoption of Resolution No. 41360- 012219.
The motion seconded by Council Member Osborne.
Following Council Member Price's expression of appreciation for the anonymous
donation, Resolution No. 41360- 012219 was adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
Council Member Price offered the following budget ordinance:
( #41361- 012219) AN ORDINANCE appropriating funding from Anonymous
donations to support crime prevention and community outreach programs, amending
and reordaining certain sections of the 2018 - 2019 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 158.)
754
Council Member Price moved the adoption of Budget Ordinance
No. 41361- 012219. The motion seconded by Council Member Davis and adopted by
the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
SAMPLE AVENUE /CROWN POINT ROAD STORMWATER DRAINAGE
IMPROVEMENT PROJECT: The City Manager submitted a written communication
recommending acquisition of real property rights in connection with the Sample
Avenue /Crown Point Road, S. E., Stormwater Drainage Improvement Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Davis offered the following ordinance:
( #41362- 012219) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Sample Avenue /Crown Point
Road, S. E. Stormwater Drainage Improvement Project (Project); authorizing City staff
to acquire such property rights by negotiation for the City; authorizing the City Manager
to execute appropriate acquisition documents; and dispensing with the second reading
of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 159.)
Council Member Davis moved the adoption of Ordinance No. 41362- 012219.
The motion seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
(Mayor Lea was absent.)
755
HOLLOWELL AVENUE STORMWATER DRAINAGE IMPROVEMENT
PROJECT: The City Manager submitted a written communication recommending
acquisition of real property rights in connection with the Hollowell Avenue, S. W.,
Stormwater Drainage Improvement Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following ordinance:
( #41363- 012219) AN ORDINANCE providing for the acquisition of real property
rights needed by the City in connection with the Hollowell Avenue, S. W. Stormwater
Drainage Improvement Project (Project); authorizing City staff to acquire such property
rights by negotiation for the City; authorizing the City Manager to execute appropriate
acquisition documents; and dispensing with the second reading of this Ordinance by
title.
(For full text of ordinance, see Ordinance Book No. 80, page 160.)
Council Member Price moved the adoption of Ordinance No. 41363- 012219.
The motion seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch and
Vice -Mayor Cobb -6.
NAYS: None -0.
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Solid Waste Collection Schedule
City offices were closed on Monday, January 21, in recognition of the
Martin Luther King Jr. Day holiday. As a result, all residential /commercial
solid waste collection will be delayed one day:
• Monday — All solid waste will be collected on Tuesday
• Tuesday — All solid waste will be collected on Wednesday
• Wednesday — All solid waste will be collected on Thursday
• Thursday — All solid waste will be collected on Friday
For more information, call 853 -2000, Option 1.
756
Annual Point -In -Time Count
• On January 23 and 24, the Blue Ridge Interagency Advisory Council
on Homelessness will conduct the annual Point -In -Time count. The
count is a statistically reliable, unduplicated count of sheltered and
unsheltered homeless individuals and families in the area.
• This survey was conducted by all jurisdictions in the Commonwealth of
Virginia to provide baseline data on the number of homeless
individuals living in communities and basic demographic information
about the homeless population.
• Data collected during the count is critical to effective planning and
performance management toward the goal of ending homelessness for
each community and for the nation as a whole.
• The results of the survey will be available to the community on or
before April 15.
Announcements
Tonya Pickett hired to replace Robert Clement as Neighborhood Services
Coordinator.
Jeffrey Powell promoted to replace Michael Shockley has the Director of General
Services.
Marci Stone promoted to a Deputy Fire Chief position.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY
COUNCIL:
VIRGINIA MUNICIPAL LEAGUE LEGISLATIVE DAY: Vice -Mayor announced
that he, along with several Members of Council would be attending the Virginia
Municipal League Legislative Day on Thursday, January 24 in Richmond, Virginia.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL. NONE.
At 2:23 p.m., Vice -Mayor Cobb declared the Council meeting in recess
until 6:30 p.m. in the Council Chamber, for a special meeting of Greater Roanoke
Transit Company Stockholder, being represented by the Roanoke City Council, to
discuss, consider, and act upon any recommendations of the Board of Directors of
Greater Roanoke Transit Company with respect to acquisition of four parcels of real
property within the City of Roanoke; and disposition of real estate owned by Greater
Roanoke Transit Company, located in the area of Salem Avenue and Campbell
Avenue, S. W., generally known as Campbell Court.
At 6:37 p.m., a Special Meeting of the Stockholder of the Greater Roanoke
Transit Company, as represented by the Roanoke City Council, in the Council
Chamber, was called to order, with Mayor Sherman P. Lea, Sr., presiding.
PRESENT: Council Members William D. Bestpitch, Joseph L. Cobb, Michelle L.
Davis, Djuna L. Osborne, Anita J. Price, Patricia White -Boyd and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Cecelia F. McCoy, Deputy City Clerk.
Mayor Lea stated on Monday, January 7, 2019, City Council adopted Resolution
No. 41351 - 010719 authorizing waiver of notice requirements for a special meeting of
the Stockholder of Greater Roanoke Transit Company (GRTC), on behalf of the City as
the sole stockholder of GRTC; and as representatives of the Stockholder of GRTC,
Council as a Whole, will consider the sale of Campbell Court to the City of Roanoke,
Virginia and acquisition of real estate to construct a new transportation center within the
City.
He further stated Council Member Davis noted, for the record, a personal conflict
of interest regarding the abovementioned matter due to her employer, Boys & Girls Club
of Southwest Virginia, Inc., having an interest in a lease transaction with Restoration
Housing, who are involved in a transaction related to the sale of Campbell Court to the
City of Roanoke, which Statement of Conflict of Interest was recorded at a previous
Council meeting.
At this point, Council Member Davis left the Council Chamber (6:39 p.m.).
758
The City Attorney submitted a written report recommending that Council
authorize the City, as stockholder of GRTC, to take all steps necessary to effectuate the
transactions contemplated in the City and GRTC Exchange Agreement, including,
without limitation, sale and exchange of Campbell Court to the City by Special Warranty
Deed; and acquisition of the GRTC Relocation Parcels by GRTC, pursuant to a Special
Warranty Deed.
(For full text, see copy of report and draft attachments on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41364- 012219) A RESOLUTION approving of the disposition of Campbell
Court as set forth in the Agreement for the Exchange of Real Estate Between the City of
Roanoke, Virginia ( "City ") and Greater Roanoke Transit Company ( "GRTC ") ( "City and
GRTC Exchange Agreement "), as recommended by the GRTC Board; ratifying,
approving, and authorizing the actions of the GRTC Board to (i) authorize the President
and General Manager of GRTC to execute the City and GRTC Exchange Agreement;
and (ii) authorize the President and /or General Manager to execute such further
documents and take such further actions as may be necessary to accomplish the sale
of real property and the acquisition of real property; and authorizing the City Manager or
the Mayor to execute a certification that the City, as Stockholder of GRTC, approves of
the disposition of Campbell Court, as recommended by the Board of GRTC, and in
accordance with the proposed City and GRTC Exchange Agreement.
(For full text of resolution, see Resolution Book 80, page 161.)
Vice -Mayor Cobb moved the adoption of Resolution No. 41364 - 012219. The
motion seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Bestpitch, Cobb, Osborne, Price, White -Boyd and
Mayor Lea -6.
NAYS: None -0.
(Council Member Davis was out of the Council Chamber).
At 6:44 p.m., the Mayor declared the Council meeting in recess until 7:00 p.m. in
the City Council Chamber.
759
At 7:00 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P.
Lea, Sr., presiding.
PRESENT: Council Members Michelle L. Davis, Djuna L. Osborne, Anita J.
Price, Patricia White -Boyd, William D. Bestpitch, Joseph L. Cobb, and Mayor
Sherman P. Lea, Sr -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J.
Callaghan, City Attorney; and Cecelia F. McCoy, Deputy City Clerk.
The Invocation was delivered by The Reverend Kathy O'Keeffe, Pastor, Kingdom
Life Ministries.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
NEW BUSINESS:
CITY OF ROANOKE COURTS BUILDING: In accordance with the policy of City
Council established by Resolution No. 37976- 121707 adopted on December 17, 2007,
regarding the naming of City -owned facilities, Council Member Price offered the
following resolution recognizing and honoring Oliver White Hill, Sr., for his outstanding
contributions to the City of Roanoke, the Commonwealth of Virginia, and the United
States of America:
( #41365- 012219) A RESOLUTION naming the City of Roanoke Courts Building
located at 315 Church Avenue, S. W., commonly known as the Roanoke City Courts
Building, as the "Oliver W. Hill Justice Center," in honor of Oliver White Hill, Sr.
(For full text of resolution, see Resolution Book No. 80, page 164.)
Council Member Price moved the adoption of Resolution No. 41365- 012219.
The motion seconded by Council Member White -Boyd.
Council Member Bestpitch acknowledged this was a great opportunity for the City
of Roanoke and was unaware of anyone who had practiced in the City of Roanoke that
had a greater impact on our entire nation than Mr. Hill; and was pleased that the
Foundation had agreed to name the Courthouse.
Mayor Lea also expressed his appreciation regarding the naming of the Oliver
Hill, Sr., Justice Center and thanked Council Member Bestpitch and the City Attorney for
their hard work and the Circuit Court judges for their support.
There being no comments by the Council Members, Ordinance
No. 41365- 012219 was adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch, Cobb,
and Mayor Lea -7.
NAYS: None -0.
INCREASE IN PAY FOR MAYOR AND MEMBERS OF CITY COUNCIL: Council
Member Bestpitch offered the following resolution increasing the annual salaries of the
Mayor and Council Members:
( #41366- 012219) AN ORDINANCE increasing and establishing the annual
salaries of the Mayor and Council Members for fiscal year beginning July 1, 2020;
providing for an effective date; and dispensing with the second reading of this ordinance
by title.
(For full text of ordinance, see Ordinance Book No. 80, page 166.)
Council Member Bestpitch moved the adoption of Ordinance No. 41366- 012219.
The motion seconded by Council Member Price.
Chris Craft, 1501 East Gate Avenue, N. E., appeared before Council and spoke
in opposition of the proposed increase in salaries for the Mayor and Members of Council
at this time, inasmuch as City employees were not receiving large increases in salaries.
There being no comments by the Council Members, Ordinance No. 41366-
012219 was adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch, Cobb,
and Mayor Lea -7.
NAYS: None -0.
�I
PUBLIC HEARINGS:
SEVEN HILLS INVESTMENT PROPERTIES, LLC: Pursuant to Resolution
No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Tuesday, January 22, 2019 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a request of Seven Hills Investment
Properties, LLC, to rezone property located at 3162 Williamson Road, N. W.,
designated as Official Tax Map No. 2070143, from CN, Commercial Neighborhood
District, to CG, Commercial - General District, with conditions, the matter was before the
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, January 1, 2019 and Tuesday, January 8, 2019.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of rezoning request, finding that the Amended Application No. 2 is consistent
with the City's Comprehensive Plan, Williamson Road Area Plan, and Zoning Ordinance
as the subject property will be redeveloped and used in a manner appropriate to the
surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41367- 012219) AN ORDINANCE to rezone certain property located at
3162 Williamson Road, N. W., from CN, Commercial- Neighborhood District, to
CG, Commercial - General District, subject to certain conditions proffered by the
applicant; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 167.)
Hussain B. Alam, Owner and President, Alam Design Group, Agent, appeared in
support of the petitioner.
Mayor Lea inquired if there were persons present who wished to speak on the
matter; whereupon, the following individual appeared regarding rezoning:
Nina Heldt, 3153 Round Hill Avenue, N. W., appeared before Council and spoke
in support of the proposed renovation of the property, but expressed concern regarding
the construction in relation to collection of trash, parking lot lighting, and construction
noise. She also requested that old trees on the property be saved and a wooden
privacy fence be installed.
762
There being no further speakers, the Mayor declared the public hearing closed.
In response to an inquiry about plans for the building, Mr. Alam stated that offices
on the first floor would be renovated to a Laundromat and additional residential
dwellings, and a reconfiguration of the Haffen Street, N. W., right -of -way and existing
parking area.
There being no further comments and /or questions by the Council Members,
Ordinance No. 41367- 012219 was adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch, Cobb,
and Mayor Lea -7.
NAYS: None -0.
VACATION OF DENNISTON AVENUE, S. W.: Pursuant to Resolution
No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Tuesday, January 22, 2019 at 7:00 p.m., or as soon
thereafter as the matter may be heard, on a request of the City of Roanoke for the
vacation of a portion of Denniston Avenue, S. W., from its intersection with the southern
side of Memorial Avenue, S. W., at an approximate width of 133 feet, to its intersection
with the western side of Our Street, S. W., at an approximate width of 89 feet, for a
distance of approximately 163 feet along the northern side of Denniston Avenue
adjacent to 1742 Memorial Avenue, S. W., Official Tax Map No. 1330401, and for a
distance of approximately 275 feet along the southern side of Denniston Avenue
adjacent to 0 Denniston Avenue, S. W., Official Tax Map No. 1330606, was before the
body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, January 1, 2019 and Tuesday, January 8, 2019.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the vacation of right -of -way as requested, contingent upon the following
conditions:
1.) The City shall submit a subdivision plat to the Agent for the Planning
Commission, receive all required approvals, and record the plat with
the Clerk of the Circuit Court for the City of Roanoke. Such plat shall
retain appropriate easements for the installation and maintenance of
any and all existing utilities that may be located within the right -of -way,
including the right of ingress and egress.
763
2.) Upon meeting all conditions to the granting of the application, the City
shall deliver a certified copy of this ordinance for recordation to the
Clerk of the Circuit Court of Roanoke, Virginia, indexing the same in
the name of the City of Roanoke, Virginia, as Grantor, and the names
of any other parties in interest who may so request, as Grantees. The
City shall pay such fees and charges as are required by the Clerk to
effect such recordation.
3.) Upon recording a certified copy of this ordinance with the Clerk of the
Circuit Court of the City of Roanoke, Virginia, the City shall file with the
Engineer for the City of Roanoke, Virginia, the Clerk's receipt or other
document acceptable to the Engineer for the City of Roanoke,
demonstrating that such recordation has occurred.
4.) If the above conditions have not been met within a period of one year
from the date of adoption of this ordinance, then such ordinance shall
be null and void with no further action by the City Council being
necessary.
5.) As part of the redevelopment of the adjacent property (1742 Memorial
Avenue, S. W., Official Tax No. 1330401), Our Street, S. W., will be
improved to accommodate additional multimodal use resulting from the
vacation.
(For full text, see report on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following ordinance:
( #41368- 012219) AN ORDINANCE permanently vacating, discontinuing and
closing a portion of Denniston Avenue, S. W., from its intersection with the southern
side of Memorial Avenue, S. W., to its intersection with the western side of Our
Street, S. W., for a distance of approximately 163 feet along the northern side of
Denniston Avenue adjacent to 1742 Memorial Avenue, S. W., Official Tax Map
No. 1330401, and for a distance of approximately 325 feet along the southern side of
Denniston Avenue adjacent to 1802 Memorial Avenue, S. W., Official Tax Map
No. 1330605, 0 Denniston Avenue, S. W., Official Tax Map No. 1330606, and
1810 Denniston Avenue, S. W., Official Tax Map No. 1330631, as more particularly
described hereinafter; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 168.)
764
Vice -Mayor Cobb moved the adoption of Ordinance No. 41368- 012219. The
motion seconded by Council Member Price.
Tom Austin, Mattern and Craig, appeared in support of the petitioner.
Mayor Lea inquired if there were persons present who wished to speak on the
matter; whereupon, the following individual appeared regarding the street closure:
Mim Young, 1809 Westover Avenue, S. W., appeared and spoke in support of
the new fire station construction.
There being no further speakers, the Mayor declared the public hearing closed.
Council Member Davis received positive comments from conversations with
Chief David Hoback, Fire /EMS Department, and the City Manager, adding the changes
would have a positive effect on citizens living in the area.
There being no further comments and /or questions by the Council Members,
Ordinance No. 41368- 012219 was adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch, Cobb,
and Mayor Lea -7.
NAYS: None -0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Tuesday,
January 22, 2019 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a
request of the City of Roanoke to rezone 1742 Memorial Avenue, S. W., Official Tax
Map No. 1330401, from Commercial- Neighborhood District (CN) to Institutional Planned
Unit Development District (INPUD), a portion of 0 Denniston Avenue, S. W., Official Tax
Map No. 1330606, from Commercial- Neighborhood District (CN) and Residential Mixed
Density District (RM -2) to Institutional Planned Unit Development District (INPUD), a
portion of 1810 Denniston Avenue, S. W., Official Tax Map No. 1330631, from
Residential Mixed Density District (RM -2) to Institutional Planned Unit Development
District (INPUD), and a portion of the Denniston Avenue right -of -way to be vacated
between these parcels (bearing Official Tax Map Nos. 1330401, 1330606, and
1330631) from Residential Mixed Density District (RM -1), Residential Mixed Density
District (RM -2) and Commercial- Neighborhood District (CN) to Institutional Planned Unit
Development District (INPUD), the matter was before the body.
765
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, January 1, 2019 and Tuesday, January 8, 2019.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the rezoning request, finding that the Amended Application No. 1 is
consistent with the City's Comprehensive Plan, Greater Raleigh Court Neighborhood
Plan, and Zoning Ordinance as the subject property will be redeveloped and used in a
manner appropriate to the surrounding area.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41369- 012219) AN ORDINANCE to rezone certain properties located at
1742 Memorial Avenue, S. W., bearing Official Tax Map No. 1330401, from
Commercial- Neighborhood District (CN), to Institutional Planned Unit Development
District (INPUD), a portion of 0 Denniston Avenue, S. W., bearing Official Tax Map
No. 1330606, from Commercial- Neighborhood District (CN) and Residential Mixed
Density District (RM -2) to Institutional Planned Unit Development District (INPUD), a
portion of 1810 Denniston Avenue, S. W., bearing Official Tax Map No. 1330631, from
Residential Mixed Density District (RM -2) to Institutional Planned Unit Development
District (INPUD), and a portion of the Denniston Avenue right -of -way to be vacated
between these parcels, bearing Official Tax Map Nos. 1330401, 1330606, and
1330631, from Residential Mixed Density District (RM -1), Residential Mixed Density
District (RM -2) and Commercial- Neighborhood District (CN) to Institutional Planned Unit
Development District (INPUD); and dispensing with the second reading of this
ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 171.)
Council Member Bestpitch moved the adoption of Ordinance No. 41369- 012219.
The motion seconded by Council Member Davis.
Tom Austin, Mattern and Craig, appeared before Council in support of the
rezoning.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
766
There being no questions and /or comments by the Council Members, Ordinance
No. 41369- 012219 was adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch, Cobb,
and Mayor Lea -7.
NAYS: None -0.
ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for Tuesday, January 22,
2019 at 7:00 p.m., or as soon thereafter as the matter may be heard, on a request of the
City of Roanoke regarding proposed amendments to Chapter 36.2, Zoning, of the Code
of the City of Roanoke (1979), as amended, by amending and reordaining, adding or
deleting the various code sections to update, clarify and make the City's zoning
ordinance easier to use for its citizens, and to make the City's zoning ordinance
consistent with state code, such amendments not constituting a comprehensive
rezoning or change of any densities that would decrease permitted density in any
district, unless otherwise noted, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Tuesday, January 1, 2019 and Tuesday, January 8, 2019.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Planning Commission submitted a written report recommending
approval of the various proposed amendments to the Zoning Ordinance.
(For full text, see report on file in the City Clerk's Office.)
FZ�
Council Member Osborne offered the following ordinance:
( #41370 - 012219) AN ORDINANCE amending and reordaining Section 36.2 -205,
Dimensional regulations; Section 36.2 -311, Use table for residential districts;
Section 36.2 -312, Dimensional regulations for residential districts; Section 36.2 -315,
Use table for multiple purpose districts; Section 36.2 -316, Dimensional regulations for
multiple purpose districts; Section 36.2 -322, Use table for industrial districts;
Section 36.2 -328, Dimensional regulations for planned unit development districts;
Section 36.2 -530, Certificates of appropriateness; Section 36.2 -642, General
landscaping and screening standards; Section 36.2 -644, Overall tree canopy
requirements; Section 36.2 -652, Minimum parking; Section 36.2 -654, Parking and
Loading Area Standards; Section 36.2 -816, Rules and records; Section 36.2 -826, Rules
and records; Section 36.2 -840, Generally; establishment; of Chapter 36.2, Zoning, of
the Code of the City of Roanoke (1979), as amended, for the purposes of amending and
reordaining the following code sections to update, clarify and make the City's zoning
ordinance easier to use for its citizens and consistent with state law; and dispensing
with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 173.)
Council Member Osborne moved the adoption of Ordinance No. 41370 - 012219.
The motion seconded by Council Member Davis.
Ian Shaw, City Planning Commission Agent, appeared before Council in support
of approval of the proposed amendments to the Zoning Ordinance.
The Mayor inquired if there were persons present who wished to speak on the
matter, whereupon, the following persons appeared before the Council:
Lisa O'Neill, 1345 Blue Ridge Turnpike, Fincastle, Executive Director of Angels of
Assisi, appeared and spoke about services of Angels of Assisi and informed the Council
that a donor gifted property located at the corner of Franklin Road and Elm
Avenue, S. W., for construction of a pet veterinary facility, and therefore, was in support
of the Zoning amendments.
Mim Young, 1809 Westover, Avenue, S. W., appeared and spoke in support of
proposed changes to the Zoning Code for development of housing properties in the
City.
There being no further speakers, Mayor Lea declared the public hearing closed.
Chris Chittum, Director of Planning, Building and Development, summarized the
proposed zoning changes, noting significant changes affecting land usages, such as
Angels of Assisi, which would allow kennels into the downtown district. In relation to
residential districts, there will be an entry of multi - family units with 10 or fewer units, and
units with more than ten units; and special exceptions in the RM -2 Zone.
Mr. Chittum stated Section 36.2 -530 C.4 was being removed in its entirety since
it is no longer the same application; adding the intent was to certain citizens did not file
the same application repeatedly.
There being no additional comments and /or questions by the Council Members,
Ordinance No. 41370 - 012219 was adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch, Cobb,
and Mayor Lea -7.
NAYS: None -0.
At this point, Council Member Davis left the Council Chamber, due to having
noted for the record a personal conflict of interest in connection with Item B - 5, being
her employer, Boys & Girls Club of Southwest Virginia, Inc., has an interest in a lease
transaction with Restoration Housing, who are involved in a transaction related to the
sale of Campbell Court to the City of Roanoke, which Statement of Conflict of Interest
was recorded at a previous Council meeting (8:04 p.m.).
CAMPBELL COURT: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Tuesday, January 22, 2019 at 7:00 p.m., or as
soon thereafter as the matter may be heard to receive public comments on the
proposed sale and exchange of four parcels of real property, collectively referred to as
the GRTC Relocation Parcels, and described as (1) 0 Salem Avenue, S. W., bearing
Official Tax Map No. 1010113; and 325 Salem Avenue, S. W., bearing Official Tax Map
No. 1010115, currently owned by Brandon, Woody and Booker, LLC; and (2) 0 Salem
Avenue, S. W., bearing Official Tax Map No. 1010122, currently owned by The Brandon
Company, Incorporated; from the City to Greater Roanoke Transit Company ( "GRTC "),
in accordance with the proposed Agreement for the Exchange of Real Estate Between
the City of Roanoke, Virginia and Greater Roanoke Transit Company, which proposed
agreement includes the transfer of Campbell Court from GRTC to the City, the matter
was before the body.
. Me
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, January 14, 2019.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report authorizing execution of the
proposed City and GRTC Exchange Agreement, which proposed agreement includes
the transfer of Campbell Court from GRTC to the City of Roanoke, subject to approval
as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41371 - 012219) AN ORDINANCE authorizing the City Manager to execute the
Agreement for the Exchange of Real Estate between the City of Roanoke, Virginia and
Greater Roanoke Transit Company ( "City and GRTC Exchange Agreement ") to provide
for (i) the sale and transfer of the GRTC Relocation Parcels, as described below, to
Greater Roanoke Transit Company ( "GRTC ") from the City of Roanoke, Virginia ( "City "),
and (ii) the acquisition of Campbell Court, as described below, by the City from GRTC;
and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 220.)
Council Member Bestpitch moved the adoption of Ordinance No. 41371 - 012219.
The motion seconded by Council Member Price.
Assistant City Manager for Community Development gave a brief overview of the
project, stating the City negotiated an agreement whereby the City would acquire four
parcels of real estate to relocate the Greater Roanoke Transit Company Central Transit
Transfer Facility from Campbell Court.
The Mayor inquired if there were persons present who wished to speak on the
matter; whereupon, the following individuals appeared before Council and spoke in
opposition of the proposed sale and relocation of the bus station from Campbell Court:
Chris Craft, 1501 East Gate, N. E.;
Sandy Troth, 2311 Broadway Avenue, S. W.;
Matt Prescott, 421 Day Avenue, S. W.;
Tom Cox, 303 Norfolk Avenue, S. W., (spoke on behalf of Kenneth
Lanford, President, Virginia Museum of Transportation);
Bill Chapman, 112 Tempsford Lane, Richmond, Virginia;
Sabina Thaler, 357 Salem Avenue, S. W., Apartment 218;
Drew Pearson, 400 Salem Avenue, S. W., Apartment 2 -H;
Dennis Hayes, 3434 West Ridge Road, S. W.;
770
Tom Butkovic, 422 Walnut Avenue, S. E.;
David D'amico, 313 Campbell Avenue, S. W.;
Tim Rumfelt, 3796 Buckingham Drive (Roanoke County);
Fred Donaher, 819 Windsor Avenue, S. W.; and
Scott Smith; 5328 Deer Park Drive (Roanoke County);
There being no further speakers, Mayor Lea declared the public hearing closed.
In response to inquiry regarding the number of 911 calls to the Campbell Court
bus station, the City Manager remarked only seven percent of the calls were for criminal
activity, such as malicious wounding and drugs, 24 percent for alcohol offenses, 23
percent for medical emergencies, 18 percent for trespassing, and 7 percent each for
harassment and disorderly conduct; and that the bus station averaged less than one call
per day, which was not a large number, given the number of people who frequented the
station.
Following brief comments by several Council Members in response to public
remarks in opposition of the relocation of the bus station, Ordinance No. 41371- 012219
was adopted by the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Davis was out of the Council Chamber.)
CAMPBELL COURT: Pursuant to instructions by the Council, the City Clerk
having advertised a public hearing for Tuesday, January 22, 2019 at 7:00 p.m., or as
soon thereafter as the matter may be heard to receive public comments on proposed
sale and exchange of Campbell Court to Hist:Re Partners, LLC by the City of Roanoke,
Virginia, in accordance with the terms and conditions of the proposed Agreement for the
Exchange of Real Estate between the City and Developer that includes the City's
acquisition of two parcels of property, currently used as office space for an insurance
company and currently owned by T. W. Properties, situated at 7 Jefferson Street, S. W.,
the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, January 14, 2019.
(See publisher's affidavit on file in the City Clerk's Office.)
771
The City Manager submitted a written report recommending execution of the
proposed City and Developer Exchange Agreement that includes the City's acquisition
of the Future Rail Station Parcels, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41372 - 012219) AN ORDINANCE authorizing the City Manager to execute the
Agreement for Exchange of Real Estate between the City of Roanoke, Virginia (the
"City ") and Hist:Re Partners, LLC, ( "Developer ") ( "City and Developer Exchange
Agreement ") to provide for (i) the sale and transfer of Campbell Court, as described
below, from the City. to Developer; and (ii) the acquisition of the Future Rail Station
Parcels, as described below, by the City from Developer; and dispensing with the
second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 223.)
Council Member Bestpitch moved the adoption of Ordinance No. 41372 - 012219.
The motion seconded by Vice -Mayor Cobb.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no questions and /or comments by the Council Members, Ordinance
No. 41372 - 012219 was adopted by the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, and
Mayor Lea -6.
NAYS: None -0.
(Council Member Davis was out of the Council Chamber.)
At this point, Council Member Davis returned to the Council Chamber
(9:34 p.m.).
772
OTHER BUSINESS:
ARCHITECTURAL REVIEW BOARD: Petition for Appeal filed by Neil Aneja
appealing a decision of the Architectural Review Board denying his request to retain
nine newly installed Ply Gem wood windows that fit the size of the original wood
windows at 817 Ferdinand Avenue, S. W., the matter was before the Council.
(See Petition for Appeal on file in the City Clerk's Office.)
The City Attorney submitted a written report recommending dismissal of the
Petition for Appeal filed by Neil Aneja due to failure to meet the 30 -day requirement
period as set forth in the City Code.
(For full text, see copy of report on file in the City Clerk's Office.)
Mr. Aneja commented he inadvertently filed with the Clerk of the Circuit; wherein,
Mr. Callaghan inserted even though Mr. Aneja did file incorrectly, he has filed
applications correctly in the past with the City Clerk's Office and he found no basis to
grant the appeal.
Following brief comments by several Council Members regarding the matter,
Council Member Bestpitch moved that Council concur with the opinion of the Senior
Assistant City Attorney, on behalf of the Planning, Building and Development
Department, dated December 18, 2018, and dismiss this appeal for failure of applicant
to file the appeal with the City Clerk within the 30 -day period set forth in
Section 36.2 -530 (c)(5), Code of City of Roanoke (1979), as amended. The motion
seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Davis, Osborne, Price, White -Boyd, Bestpitch, Cobb
and Mayor Lea -7.
NAYS: None -0.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
LACK OF PUBLIC SERVICES: Chris Craft, President, Wildwood Civic League,
appeared before the Council to express concern about lack of public services in the
Wildwood neighborhood.
773
10TH STREET IMPROVEMENTS AND WESTERN VIRGINIA WATER
AUTHORITY SEWER LINE PROJECT: Nina Heldt, 3153 Roundhill Avenue, N. W.,
appeared before the Council to voice concerns about the 10th Street Improvement
Project and Western Virginia Water Authority Sewer Line Project on Roundhill Avenue.
ANNOUNCEMENTS:
VIRGINIA MUNICIPAL LEAGUE LEGISLATIVE DAY: Mayor Lea announced
that Vice -Mayor Cobb and several Members of Council would be attending the Virginia
Municipal League Legislative Day on Thursday, January 24 in Richmond, Virginia; and
he would be attending the 2019 U.S. Conference of Mayors Winter Policy Meeting in
Washington, D.C., on Friday, January 25.
There being no further business to come before the Council, Mayor Lea declared
the Council meeting adjourned at 10:00 p.m.
APPROVED
ATTEST:
"L,4�Pl- rl _L__1
Stephanie M. Moon Reyn s, MM
City Clerk
. f
Sherman P. Lea, Sr.
Mayor
ROANOKE CITY COUNCIL - REGULAR SESSION
February 4, 2019
9:00 a.m.
The Council of the City of Roanoke met in joint session with the Roanoke City
School Board on Monday, February 4, 2019, at 9:00 a.m., in the Council Chamber,
Room 450, fourth floor, Noel C_ Taylor Municipal Building, 215 Church Avenue, S. W_,
City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2,
Administration, Article II, City Council, Section 2 -15, Rules of Procedure, Rule 1, Reclula r
Me_ et_ inas, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution
No. 41181 - 070218 adopted by the Council on Monday, July 2, 2018.
PRESENT: Council Members Djuna L. Osborne, Anita J. Price, Patricia White -
Boyd, Michelle L. Davis (arrived late), Joseph L. Cobb, William D. Bestpitch, and Mayor
Sherman P. Lea, Sr. -7.
ABSENT: None -0.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Mayor declared the existence of a quorum.
SCHOOL BOARD TRUSTEES PRESENT: Mark K. Cathey, William B.
Hopkins, Jr., Elizabeth C. S. Jamison, Laura D. Rottenborn, Lutheria H. Smith,
Richard M. Willis, Jr., and Chairman Annette M. Lewis -7.
SCHOOL BOARD TRUSTEES ABSENT: None -0.
OTHERS PRESENT: Dr. Rita D. Bishop, Superintendent; Dr. Dan Lyons, Deputy
Superintendent; Timothy R. Spencer, Senior City Attorney and Legal Counsel of Roanoke
City Schools; Christopher C. Perkins, Chief of Security, Roanoke City Public Schools;
Taisha Steele, Director of School Counseling, Roanoke City Public Schools and Cindy H.
Poulton, Clerk of the Roanoke City School Board.
SCHOOLS: Mayor Lea welcomed everyone to the first joint meeting of City
Council and the Roanoke City School Board in the new year and called upon the School
Board Chairman for remarks; whereupon, Chairman Lewis congratulated Council
Member White -Boyd on her appointment, referenced a study conducted by the Learning
Policy Institute and welcomed everyone to the meeting.
775
Highland Park Imagine Me Mentoring Program and Leadership Team presentation:
Vice -Mayor Cobb introduced Dr. Mark Crummey, Principal; Tina Malpass,
Counselor; Highland Park Elementary School; and Xavier Duckett, Owner and Founder,
The Humble Hustle Company.
Mr. Crummey explained that the Imagine Me program began four years ago upon
completing a book study of the book Wonder and felt the need for a team to promote
projects through school in addition to the kindness and consideration illustrated in the
book. He pointed out that the students have completed two drives, one for hurricane
victims and another to receive support for gloves, hats and socks for the homeless
population; and it was important for the students to work together.
Mr. Duckett commented that he enjoys working with the students and teaching love
because many children do not receive love in their community and if love could be
implemented in the schools at least a few times a week, it would change students for the
better.
Student participants in the program recited a poem entitled Imagine Me;
whereupon, several of the Council Members congratulated the students and expressed
great pride in their efforts.
At this point, Council Member Dykstra entered the meeting (9:25 a.m.).
Potential Sister City Liiiang, China and high school student/teacher exchange
program:
Vice -Mayor Cobb advised that he recently traveled to China with the Roanoke
Sister City program and upon meeting with teachers and the Head Master Principal,
discussion was held with regard to a possible collaborative effort with Roanoke Valley
Sister Cities, Lijiang, China and Roanoke City Public Schools to explore a high school
teacher /student exchange.
Dr. Bishop commented that it was good idea and inquired as to the anticipated
start of the program; whereupon, Vice -Mayor Cobb explained that it could potentially
begin within a few years.
776
Update on school safety and security
Christopher C. Perkins, Chief of Security, advised that the school system was
implementing a layered approach to safety and security which included policies and
procedures, hardware and software and creating a positive school culture. He mentioned
an upcoming active threat drill to help identify a student or staff member who may need
resources and having counselors and social workers in the schools to work hand in hand
with first responders.
Following brief comments with regard to safety and parent interaction, Mayor Lea
inquired if resource officers were in all City schools; whereupon, Mr. Perkins stated that
all schools were assigned to a resource officer, had access to an officer and rotated
throughout the schools.
Teacher salaries and Roanoke City's rank in the region:
Dr. Bishop advised that the School Board supported competitiveness and quality
of staff and in terms of the region it would certainly be in the top rankings. She pointed
out that the bench marking group included Richmond and Portland and the City of
Roanoke was ahead of them.
Council Member White -Boyd inquired as to the actual numerical ranking for the
City of Roanoke; whereupon, Dr. Bishop replied she would review and forward that
information at a later date.
Update on status of minority employee hiring _ and retention:
Dr. Bishop stated that the School Division was committed to finding a way to
ensure that the needle moved in terms of minority hiring and retention; whereupon,
Council Member Price added that it was a great decision to hire Tiffany Jordan, Xavier
Duckett and Taisha Steele who all do great things and in terms of recruiting and retention,
it was imperative to have representation from people that look like the targeted audience.
Available programs or opportunities for employee advancement:
Dr. Bishop spoke to the new aspiring leaders program for teachers that want to
move up which included 33 participants last year, eight were minorities and of those eight,
five ultimately received a promotion.
Council Member Price commented that it was incumbent upon everyone to offer a
word of encouragement; many folks may not have role models to encourage them to
achieve higher heights.
MM
Role of Social Worker:
Chairman Lewis advised that the Schools Division was pleased to have a licensed
social worker on staff and the importance of mindfulness training.
Taisha Steele, Director of Counseling, spoke to the difference between a social
worker and school counselor advising that one out of 18 children has a mental health
disorder and have experienced mental health disorders as young as 7 years old. She
noted that schools were charged to prepare youth academically and school counselors
work in the area of academic achievement and social and mental health as well, but social
workers help parents identify needs with learning to bridge the gap between home and
school and help resolve issues in the home that can assist with emotional and behavior
problems as well.
She further advised that the current social worker on staff increased community
partnerships and collaborations from 12 to 25; worked on many school projects, such as
a hygiene project; held a career fair, jump started the PTA program at Hurt Park
Elementary and conducts parenting classes at the community center for parents to be
successful in their own right and in the community as well.
Following comments by the Council Members with regard to the positive outcomes
of the social work projects in the schools, Council Member Osborne inquired about
training for the trauma informed schools program.
In response it was advised that school counselors, leaders, staff and even bus
drivers attended a six hour training session last year and the book studies and resources
would be shared with the Council.
Active Shooter Drill:
Mr. Perkins announced an Active Threat Drill would be held on February 15, a non -
student day, at William Fleming High School, at 8:00 a.m., broken down into modules and
objectives from identifying a threat to reuniting children with guardians safely. He invited
the Council to attend the drill and noted that additional information would be forthcoming.
Fallon Park Update:
Dr. Dan Lyons, Deputy Superintendent, Roanoke City Public Schools updated
everyone on the Fallon Park Elementary School construction project, noting it was a
phased project that began in March 2018, progress was steady and on March 4, the last
modular on the grounds will be removed with total construction to be completed in August
2020. He showed a video tracking the progress and encouraged the Council to schedule
a tour of the facility.
778
Update on Extending Recess Time•
Council Member Osborne explained that students needed to move and opined that
20 minutes of recess per day was inadequate and recommended two periods of recess
per day, 25 minutes each, which coincided with the trauma informed program.
Chairman Lewis replied that the School Board would add that item to their agenda
for discussion.
Mayor Lea added that the meeting was Chairman Lewis' last joint meeting for her
term of office ended June 30, 2019; whereupon, Chairman Lewis responded that one
more meeting in May remained.
Chairman Lewis thanked the Council for their support and opined that the School
Board took pleasure in coming together to discuss the exciting things Roanoke was doing
in the school district.
There being no further business for discussion, Chairman Lewis declared the
School Board meeting adjourned at 10:57 a.m.
There being no further business for discussion, Mayor Lea declared the Council
meeting in recess at 10:57 a.m.
At 11:08 a.m., the Council meeting reconvened in the Council Chamber, Mayor
Lea presiding, and all Members of the Council in attendance, with the exception of Council
Members Davis and White -Boyd. The Mayor called to attention the following items for
action:
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P.
Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on
certain authorities, boards, commissions and committees appointed by Council; and
appointments /reappointments of City Council assignments, pursuant to Section 2.2 -3711
(A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
779
Council Member Bestpitch moved that Council concur in the request of the Mayor
as abovementioned. The motion seconded by Council Member Osborne and adopted by
the following vote:
AYES: Council Members Osborne, Price, Bestpitch, Cobb and Mayor Lea -5.
NAYS: None -0.
(Council Members Davis and White -Boyd were not present when the vote was recorded.)
At this point, Council Member Davis entered the meeting (11:09 a.m.).
ANNUAL PERFORMANCES OF COUNCIL- APPOINTED OFFICERS: A
communication from Council Member Michelle L. Davis, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a personnel
matter, being the annual performances of the Council- Appointed Officers, pursuant to
Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Council Member Bestpitch moved that Council concur in the request of Council
Member Davis to convene in Closed Meeting as abovementioned. The motion seconded
by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Osborne, Price, Bestpitch, Cobb, Davis and
Mayor Lea -6.
NAYS: None -0.
(Council Member White -Boyd was not present when the vote was recorded.)
CITY -OWNED PROPERTY: A communication from the City Manager requesting
that Council convene in a Closed Meeting to discuss the disposition of approximately 2.96
acres of City -owned property, located at 2607 Salem Turnpike, N. W., where discussion
in open meeting would adversely affect the bargaining position or negotiating strategy of
the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as
amended.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that Council concur in the request of the City Manager to
convene in Closed Meeting as abovementioned. The motion seconded by Council
Member Price and adopted by the following vote:
AYES: Council Members Osborne, Price, Bestpitch, Cobb, Davis and
Mayor Lea -6.
NAYS: None -0.
(Council Member White -Boyd was not present when the vote was recorded.)
At this point, Council Member White -Boyd entered the meeting (11:11 a.m.).
CITY -OWNED PROPERTY: A communication from the City Manager requesting
that Council convene in a Closed Meeting to discuss the disposition of approximately
3.02 acres of City -owned property, located at 5550 Precision Circle, N. W., and
5540 Precision Circle, N. W., where discussion in open meeting would adversely affect
the bargaining position or negotiating strategy of the public body, pursuant to
Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that Council concur in the request of the City Manager to
convene in Closed Meeting as abovementioned. The motion seconded by Council
Member Osborne and adopted by the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, Davis and
Mayor Lea -7.
NAYS: None -0.
SECURITY OF THE NOEL C. TAYLOR MUNICIPAL BUILDING: A
communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss reports or plans related to the security of the Noel C. Taylor Municipal
Building, situated at 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to
Section 2.2 -3711 (A)(19), Code of Virginia (1950), as amended. (Withdrawn during
Closed Meeting).
(See communication on file in the City Clerk's Office.)
Council Member Price moved that Council concur in the request of the City
Manager to convene in Closed Meeting as abovementioned. The motion seconded by
x Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, Davis and
Mayor Lea -7.
NAYS: None -0.
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA: NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL:
NONE.
BRIEFINGS:
Airport Authority Expansion
Tim Bradshaw, Executive Director, Roanoke - Blacksburg Regional Airport; and
William Gust, Chair, Roanoke Regional Airport Commission, briefed the Council on the
possibility of an airport authority expansion.
Mr. Gust advised that the City of Salem, Virginia commissioned the Authority to
become a part of the Airport Commission and Roanoke County was in agreeance with
the joinder. He noted that in order to accept the City of Salem, the contract would have to
be amended because, by enabling legislation, the City of Roanoke would always have
the majority; and currently the City had three representatives, Roanoke County had two
representatives, and if Salem appointed a member the City would have to appoint an
additional representative.
He continued stating that the City of Roanoke would then have four Commission
representatives and the obligation of the contract makes the City accountable for budget
shortfalls, but positively, the airport commission had not experienced a budget short fall.
Council Member Bestpitch asked if the County sought an additional representative
on the Commission as well; whereupon, Mr. Gust replied that the County had not
indicated the desire for an additional member and understood that it was written in the
legislation for the City of Roanoke to maintain the majority.
782
In response to an inquiry regarding a formal vote by the Council, Mr. Gust advised
that verbal approval by all the involved entities would be the initial step; and a follow up
meeting scheduled for a later date.
Mayor Lea opined that he was in support of the joinder; thanked Messrs. Bradshaw
and Gust for their leadership; and advised that the remarks would be received and filed.
Budget/Financial Planning Fiscal Year 2020
Amelia C. Merchant, Director of Finance, briefed the Council on the development
of the FY 2019 — 2020 budget process. She highlighted the following topics:
• FY 2019 Overview
• FY 2019 Key Local Tax Performance
• FY 2019 Net Local Tax Increase
• FY 2020 Local Tax Estimate
• FY 2020 Net Local Tax Increase
• Preliminary FY 2020 Expenditure Priorities
• Next Steps in FY 20,2.0 Budget Development Process
• Capital Improvement Program (CIP)
• FY 2019 - 2023 CIP Projects
• FY 2020 - 2024 Capital Improvement Program
• Debt Policies
• CIP Funding
• Results of 2018 BAN —Short Term Impact
• Impact on Cash Flow Traditional vs Justin Time Approach
• Council Discussion
• Next Steps
(See presentation on file in the City Clerk's Office.)
In reviewing FY 2019, the Director of Finance summarized stating that through
December, revenues decreased approximately $505,000.00 or 0.47 percent compared
to the same period in FY 2018 due to increased receipt of charges for services, real estate
tax, sales tax, meals tax offset by lower revenues received associated with Social
Services /CSA, transient occupancy and communications tax. She further stated that
expenditures and obligations through December increased approximately $1.4 million or
1.04 percent compared to the same period last year, mainly due to the transfer to RCPS,
personnel expenses (public safety) offset by the timing of expenses related to Social
Services /CSA.
In response to inquiry if the public safety expense increase was primarily due to
overtime, Ms. Merchant replied in the affirmative as well as overages in the Sheriff's
Department which were recuperated in savings.
Ms. Merchant continued reviewing each category, noting that FY 2019 key
expenditure issues included worker compensation, snow removal at $190,000.00, public
safety overtime at $1.3 million, fire temporary employee wages at $120,000.00, fleet
parts /sublet vendor at $380,000.00 and tipping fees at $120,000.00.
She provided an overview of the Capital Improvement Program, pointing out that
the goal was to maintain current capital assets and infrastructure investment for livability
and economic development, with focus on the bridge program, curb, gutter and sidewalk,
streetscape projects, stormwater improvements, civic center and school maintenance.
Ms. Merchant introduced David P. Rose, Senior Vice President and Co -Head of
Public Finance, Davenport & Company, who reviewed a few categories which included
CIP funding, results of 2018 BAN - short term impact, and impact on cash flow traditional
vs just in time approach; advising that the City was currently at an AA+ rating, one step
removed from an AAA bond rating, the highest level that a local government can have.
He added that the rating agencies were impressed with the City's strong management,
robust plan for capital debt, and early debt payoff.
Ms. Merchant concluded that information would be presented again at the March 4
Council Meeting which would include data on the FY 2019 budget performance, budget
offers and the capital improvement plan.
Council Member Bestpitch requested information with regard to public safety
employee departures in lieu of full retirement, recruitment and overall staffing of the Parks
and Recreation Department in connection with greenway maintenance; whereupon, the
City Manager advised that the information was forthcoming and could be shared
individually and with Council as whole.
Vice -Mayor Cobb inquired as to the items labeled "to be determined" and when
that information would be provided; whereupon, the City Manager replied that the
information would be more refined in March, but the Parks and Recreation Master Plan
had yet to be finalized, so those numbers would be estimates.
Council Member White -Boyd inquired as to the factors in calculating the bond
rating for the City of Roanoke; whereupon, the City Manager advised that the information
would be included in the March 4 budget briefing.
Mayor Lea thanked Ms. Merchant for the informative presentation and advised that
the budget briefing would be received and filed.
•
At 12:16 p.m., the Mayor declared the Council Meeting in recess for a Closed
Meeting to be held in the Council's Conference Room, Room 451; and thereafter
reconvened at 2:00 p.m., in the Council Chamber.
At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with
Vice -Mayor Cobb presiding.
PRESENT: Council Members Djuna L. Osborne, Anita J. Price, Patricia
White -Boyd, William D. Bestpitch, Joseph L. Cobb, Michelle L. Davis and Mayor
Sherman P. Lea, Sr. (arrived late) -7.
ABSENT: None -0.
The Vice -Mayor declared the existence of a quorum.
At this point, Mayor Lea entered the meeting (2:05 p.m.).
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by The Reverend Jenny Call, Chaplain, Hollins
University.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City
Council sets this time as a priority for citizens to be heard. All matters would be referred
to the City Manager for response, recommendation or report to Council, as he may deem
appropriate.
POLICY AND PUBLIC EDUCATION: Alexandros Filth, 319 -A Mountain
Avenue, S. W., appeared before Council with regard to policy and public education.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one motion
in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the
item would be removed from the Consent Agenda and considered separately.
Mayor Lea pointed out Item C -4 would be removed and considered separately due
to a personal conflict of Council Member Davis inasmuch as her employer, Boys & Girls
Club of Southwest Virginia, Inc., has an interest in a lease transaction with Restoration
Housing, who are involved in a transaction related to the vacation and release of the slope
easement.
MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the
regular meetings of City Council held on Monday, December 17, 2018; Monday,
January 7, 2019; and recessed meeting on Wednesday, January 16, 2019, were before
the body.
(See Minutes on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the reading of the minutes be dispensed with and
approved as recorded. The motion seconded by Council Member Bestpitch and adopted
by the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, Davis and
Mayor Lea -7.
NAYS: None -0.
BLUE HILLS DRIVE, N. E.: A communication from the City Manager requesting
that Council schedule a public hearing to be held on Tuesday, February 19, 2019, at
7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time
as the City Manager shall determine, in his discretion, to consider the vacation of an
existing sight distance easement to benefit development along Blue Hills Drive, N. E.,
was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that Council concur in the request of the City Manager
as abovementioned. The motion seconded by Council Member Bestpitch and adopted
by the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, Davis and
Mayor Lea -7.
NAYS: None -0.
i•
CITY -OWNED PROPERTY: A communication from the City Manager requesting
that Council schedule a public hearing to be held on Tuesday, February 19, 2019, at
7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time
as the City Manager shall determine, in his discretion, to consider the sale of
approximately 0. 1145 acres of City -owned property located at Denniston Avenue, S. W.,
to Oak Tree Ventures, LLC., was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that Council concur in the request of the City Manager
as abovementioned. The motion seconded by Council Member Bestpitch and adopted
by the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, Davis and
Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE - ECONOMIC DEVELOPMENT AUTHORITY: Reports of
qualification of the following individuals, were before the Council:
Xavier Duckett as a Director of the Economic Development Authority of the
City of Roanoke for a four -year term of office, commencing
October 21, 2018 and ending October 20, 2022; and
Dr. Nathaniel L. Bishop as the Roanoke City /Virginia Tech representative
of the Roanoke Regional Airport Commission for a term of office ending
March 9, 2021. (Due to having filed an incorrect Oath of Office, the Oath
was removed for consideration at a later date.)
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the report of qualification be received and filed. The
motion seconded by Council Member Bestpitch and adopted by the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, Davis and
Mayor Lea -7.
NAYS: None -0.
FI:�I
CITY -OWNED PROPERTY: A communication from the City Attorney requesting
that Council schedule a public hearing to be held on Tuesday, February 19, 2019, at
7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time
as the City Manager shall determine, in his discretion, to consider the vacation and
release of a slope easement held by the City across City -owned property, was before the
body.
(See communication on file in the City Clerk's Office.)
Council Member Davis noted a personal conflict of interest with regard to the
abovementioned matter; and read the following Statement of Conflict of Interest into the
record:
"STATEMENT OF CONFLICT OF INTEREST
I, Michelle L. Davis, states that I have a personal interest in Agenda item C -4, of
the 2:00 p.m. Session of City Council on February 4, 2019, regarding a communication
from the City Attorney requesting that Council schedule a public hearing to be held on
Tuesday, February 19, 2019, at 7:00 p.m., or as soon thereafter as the matter may be
heard, or such later date and time as the City Manager shall determine, in his discretion,
to consider the vacation and release of a slope easement held by the City across
City -owned property, because my employer, Boys & Girls Clubs of Southwest Virginia,
Inc., has an interest in a lease transaction with Restoration Housing, or its assigns, and
members of Restoration Housing are involved in a transaction related to the vacation and
release of the slope easement.
Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask that it
be made a part of the minutes of this meeting.
Witness the following signature made this 4th day of February 2019.
S /Michelle L. Davis
Michelle L. Davis, Council Member"
(See Conflict of Interest Statement on file in the City Clerk's Office.)
N * 0
Vice -Mayor Cobb moved that Council concur in the request of the City Manager
as abovementioned. The motion seconded by Council Member Bestpitch and adopted
by the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb and
Mayor Lea -6.
NAYS: None -0.
(Council Member Davis abstained from voting.)
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
UNITE THE RIGHT ANNIVERSARY RALLY FUNDS: The City Manager submitted
a written communication recommending acceptance of reimbursement funds from the
City of Charlottesville, Virginia, in connection with the Unite the Right Anniversary Rally
held from August 10 — 13, 2018.
(For full text, see communication on file in the City Clerk's Office.)
Vice -Mayor Cobb offered the following resolution:
( #41373 - 020419) A RESOLUTION authorizing acceptance of certain funds from
the Virginia Department of Emergency Management, and authorizing execution of any
required documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 226.)
r a I
11181RO
Vice -Mayor Cobb moved the adoption of Resolution No. 41373 - 020419. The
motion seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, Davis and
Mayor Lea -7.
NAYS: None -0.
Council Member Osborne offered the following budget ordinance:
( #41374 - 020419) AN ORDINANCE appropriating funding from the City of
Charlottesville on behalf of Virginia Department of Emergency Management (VDEM) for
the purpose of providing assistance for Unite the Right anniversary rally, amending and
reordaining certain sections of the 2018 - 2019 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 227.)
Council Member Osborne moved the adoption of Budget Ordinance
No. 41374 - 020419. The motion seconded by Vice -Mayor Cobb.
Following remarks by the City Manager regarding the assistance offered by the
Roanoke Police Department, i.e., crowd control and security, Budget Ordinance No.
41374 - 020419 was adopted by the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, Davis and
Mayor Lea -7.
NAYS: None -0.
SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM: The City Manager
submitted a written communication recommending acceptance of additional funds from
the Commonwealth of Virginia in support of an early Supplemental Nutrition Assistance
Program issuance for February 2019.
(For full text, see communication on file in the City Clerk's Office.)
790
Council Member Bestpitch offered the following resolution:
( #41375 - 020419) A RESOLUTION authorizing the acceptance of funding for the
Virginia's Supplemental Nutrition Assistance Program (SNAP) to the City of Roanoke
from the Virginia Department of Social Services (VDSS) to be used by the City of Roanoke
Department of Social Services (DSS) to support local overtime that may be necessary for
the change in the February issuance of SNAP benefits, and authorizing the acceptance,
execution, and filing of appropriate documents to obtain such funds, upon certain terms
and conditions.
(For full text of resolution, see Resolution Book No. 80, page 228.)
Council Member Bestpitch moved the adoption of Resolution No. 41375 - 020419.
The motion seconded by Council Member Price and adopted by the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, Davis and
Mayor Lea -7.
NAYS: None -0.
Council Member Bestpitch offered the following budget ordinance:
( #41376- 020419) AN ORDINANCE to appropriate funding from the
Commonwealth of Virginia for expansion of Virginia's Supplemental Nutrition Assistance
Program (SNAP) as set forth by the Virginia General Assembly, amending and
reordaining certain sections of the 2018 - 2019 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 229.)
Council Member Bestpitch moved the adoption of Budget Ordinance
No. 41376 - 020419. The motion seconded by Council Member Osborne and adopted by
the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, Davis and
Mayor Lea -7.
NAYS: None -0.
791
ROANOKE RIVER GREENWAY "BRIDGE THE GAP" PHASE II, SEGMENT 1
PROJECT: The City Manager submitted a written communication recommending
~ execution of additional change orders to the contract with Crowder Construction
Company in connection with the Roanoke River Greenway "Bridge the Gap" Phase II,
Segment 1 Project.
(For full text, see communication on file in the City Clerk's Office.)
Council Member White -Boyd offered the following resolution:
( #41377 - 020419) A RESOLUTION authorizing the City Manager's issuance and
execution of additional change orders to the City's contract with Crowder Construction
Company, for additional construction services for the Roanoke River Greenway "Bridge
the Gap" Phase II, Segment 1 Project; and authorizing the City Manager to take such
actions and execute such documents as may be necessary to provide for the
implementation, administration, and enforcement of such contract, as amended.
(For full text of resolution, see Resolution Book No. 80, page 230.)
Council Member White -Boyd moved the adoption of Resolution
No. 41377 - 020419. The motion seconded by Council Member Osborne and adopted by
the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, Davis and
Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER.
Leadership College Begins in March
• Registration is open for the 2018 Leadership College.
• Starting March 21, classes will be held on Thursday evenings for nine
weeks at the Noel C. Taylor Municipal Building in Room 159 from 6 to
9 P.M.
• The program is free, but seating is limited. Register online at
roanokeva.gov /leadershipcollege or call 853 -1647.
City Receives Snowfighting Award
• Once again, Roanoke's Public Works Department has received the Salt
Institute's Safe and Sustainable Snowfighting Award. Roanoke has won
this award every year since 2012.
• We are among 55 winter maintenance facilities across the United States
and Canada that were recognized with the award.
• Recipients must meet or exceed nearly 70 different criteria covering
storage, equipment, safety, environmental protection, and service.
792
• We appreciate the efforts of all employees who are involved in our snow
operations, and their direct influence on ensuring that our schools,
businesses, and residents are able to return to normal activities as soon
as is practical after a snow event.
REPORTS OF COMMITTEES: NONE.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES
RESOLUTIONS: NONE.
MOTIONS AND MISCELLANEOUS BUSINESS:
AND
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
2019 HBCU COLLEGE FAIR: Council Member Price announced William Fleming
High School, in collaboration with the National Hampton Alumni Association's Roanoke
Chapter, would host the 2019 HBCU College Fair on Saturday, February 16, 2019 from
10:00 a.m. until 2:00 p.m. The event is open to ages 10 and up and sponsored by the
Harrison Museum of African American Culture.
STRUCTURE IN WASHINGTON PARK: Mayor Lea inquired about the
vacant/abandoned structure in Washington Park; whereby, Assistant City Manager for
Community Development remarked that the house was in poor condition, and in danger
of collapsing. He agreed to provide additional information to the Council, as requested.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL:
BOARD OF ZONING APPEALS: The Mayor called attention to the expiration of
the three -year term of office of Marcus Huffman as a member of the Board of Zoning
Appeals ended December 31, 2018; whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Marcus Huffman.
There being no further nominations, Mr. Huffman was reappointed as a member
of the Board of Zoning Appeals for a term of office of three years ending December 31,
2021, by the following vote:
FOR MR. HUFFMAN: Council Members Osborne, Price, White -Boyd, Bestpitch,
Cobb, Davis and Mayor Lea -7.
793
LOCAL OFFICE ON AGING ADVISORY BOARD: The Mayor called attention to
the upcoming expiration of the one -year term of office of Cindy L. McFall as the City's
representative of the Local Office on Aging Advisory Board ending February 28, 2019;
whereupon, he opened the floor for nominations.
Council Member Bestpitch placed in nomination the name of Cindy L. McFall.
There being no further nominations, Ms. McFall was reappointed as the City's
representative of the Local Office on Aging Advisory Board for a term of one year ending
February 28, 2020, by the following vote:
FOR MS. MCFALL: Council Members Osborne, Price, White -Boyd, Bestpitch,
Cobb, Davis and Mayor Lea -7.
The following Council Appointment/Reappointments were assigned to fill the
unexpired term of office of former Council Member John A. Garland, resigned, effective
January 2, 2019:
Appointed Council Member Djuna Osborne as an Elected Official
representative of Roanoke Valley - Alleghany Regional Commission to fill the
unexpired term of former Council Member John Garland ending
June 30, 2021.
Appointed Council Member Patricia White -Boyd as an Elected Official
representative of Roanoke Valley - Alleghany Regional Comprehensive
Economic Development Strategy Committee to fill the unexpired term of
former Council Member John Garland ending March 31, 2020.
Appointed Council Member Joseph Cobb as an Elected Official
representative of Roanoke Valley Transportation Planning Organization to
fill the unexpired term of former Council Member John Garland ending
June 30, 2020.
Appointed Council Member Osborne as the Council Liaison representative,
and Council Member White -Boyd as the Alternate Liaison representative of
Roanoke Redevelopment and Housing Authority.
At 2:36 p.m., the Council Meeting was declared in recess for continuation of Closed
Meeting in the Council's Conference Room.
At 3:29 p.m., the Council Meeting reconvened in the Council Chamber, with Mayor
Lea presiding, and all Members of the Council in attendance.
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Vice -Mayor Cobb moved that each Member of City Council certify to the
best of his or her knowledge that: (1) only public business matters lawfully exempted from
open meeting requirements under the Virginia Freedom of Information Act; and (2) only
such public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council, with the
exception of a request of the City Manager to discuss reports or plans related to the
security of the Noel C. Taylor Municipal Building, situated at 215 Church Avenue, S. W.,
which was withdrawn. The motion seconded by Council Member Bestpitch and adopted
by the following vote:
AYES: Council Members Osborne, Price, White -Boyd, Bestpitch, Cobb, Davis and
Mayor Lea -7.
NAYS: None -0.
There being no further business, the Mayor declared the meeting adjourned
at 3:31 p.m.
APPROVED
ATTEST:
#eAphanie M' Moon Reyn s, 90
City Clerk
w.
Sherman P. Lea, Sr.
Mayor
795
ROANOKE CITY COUNCIL - REGULAR SESSION
February 19, 2019
2:00 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
February 19, 2019 at 2:00 p.m., in the Council Chamber, Room 450, fourth floor,
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with
Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II,
City Council, Section 2 -15, Rules of Procedure, Rule 1, Regular Meetings, Code of the
City of Roanoke (1979), as amended, and pursuant to Resolution No. 41181 - 070218
adopted by the Council on Monday, July 2, 2018.
PRESENT: Council Members Anita J. Price, Patricia White -Boyd, William D.
Bestpitch, Joseph L. Cobb, Michelle L. Davis, Djuna L. Osborne and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by Council Member William D. Bestpitch.
The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Sherman P. Lea, Sr.
PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that
City Council sets this time as a priority for citizens to be heard. All matters would be
referred to the City Manager for response, recommendation or report to Council, as he
may deem appropriate.
HONORING THE LATE DR. ISAAC D. BURRELL: Jordan Bell, 5208 Lancelot
Lane, N. W., appeared before Council to request a letter of recognition or proclamation
in honor of the late Isaac D. Burrell, a prominent black physician and pharmacist, during
the month of March.
796
EXTENDING BUS SERVICES: Coquina Restrepo, 1118 Winchester
Avenue, S. W., appeared before Council to request extending bus services through the
evenings hours and into the surrounding areas.
JACKSON PARK AND JACKSON BRANCH LIBRARY: Megan Bowles, 1430
Barnhart Drive, S. W., and Katrina Wood, 3816 Strafford Park Drive, S. W., appeared
before Council, respectively, to urge them to reconsider renaming of Jackson Park and
Jackson Branch Library.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent Agenda were
considered to be routine by the Members of Council and would be enacted by one
motion in the form, or forms, listed on the Consent Agenda, and if discussion were
desired, the item would be removed from the Consent Agenda and considered
separately.
MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the
regular meetings of City Council held on Tuesday, January 22, 2019 and on Monday,
February 4, 2019, were before the body.
(See Minutes on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the reading of the minutes be dispensed with and
approved as recorded. The motion seconded by Council Member Osborne and
adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
PERFORMANCES OF THE COUNCIL - APPOINTED OFFICERS: A
communication from Council Member Michelle L. Davis, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, being the annual performances of the Council- Appointed Officers,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended, was before
the body.
(See communication on file in the City Clerk's Office.)
797
Vice -Mayor Cobb moved that Council concur in the request of Council Member
Michelle L. Davis as abovementioned. The motion seconded by Council Member
Osborne and adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
DESIGNATING AN EXISTING NON - PROFIT ENTITY: A communication from
the City Manager requesting that Council schedule a public hearing to be held on
Monday, March 18, 2019, at 7:00 p.m., or as soon thereafter as the matter may be
heard, or such later date and time as the City Manager shall determine, in his discretion,
to consider designating an existing non - profit entity and its governing board to carry out
the functions of a land bank entity, was before the body.
(See communication on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that Council concur in the request of the City Manager
as abovementioned. The motion seconded by Council Member Osborne and adopted
by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
OATHS OF OFFICE - DEFINED CONTRIBUTION BOARD -YOUTH SERVICES
CITIZEN BOARD -BOARD OF ZONING APPEALS - ROANOKE REGIONAL AIRPORT
COMMISSION: Reports of qualification of the following individuals were before the
Council:
Amelia Merchant as ex- officio to replace Barbara A. Dameron, as the
Director of Finance on the Defined Contribution Board;
Va'Shay McCalla as the Student Alternate /Patrick Henry High School of
the Youth Services Citizen Board, for a term of office ending June 30,
2019;
Marcus Huffman as a member of the Board of Zoning Appeals for a three -
year term of office ending December 31, 2021; and
um
Dr. Nathaniel L. Bishop as the New River Valley representative of the
Roanoke Regional Airport Commission for an additional one -year term of
office, commencing March 10, 2021 and ending March 9, 2022.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Vice -Mayor Cobb moved that the reports of qualification be received and filed.
The motion seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
REGULAR AGENDA
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS: NONE.
REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER:
CITY MANAGER:
BRIEFINGS:
Stormwater Utility Flood Mitigation Program
Dwayne D'Ardenne, Stormwater Utility Manager and Leigh Anne Weitzenfeld,
Water Quality Administrator, gave an update on the Stormwater Utility Flood Mitigation
Program that addresses areas of recurrent flooding. The following parts were
highlighted:
• Floodplain Acquisitions
• FEMA Grant Requirements
• FEMA Grant Process
• 2018 Mudlick Creek x2
• SWU Grant Process
799
• SWU Grant Applicability
• SWU Grant Considerations
• Vacant Floodplain Land
• Next Steps
(See presentation on file in the City Clerk's Office.)
Ms. Weitzenfeld stated acquisition is a mitigation strategy for residential and
commercial properties repeatedly inundated and after review the management of the
City's floodplain, 118 residential properties were removed within the floodplain valued at
approximately $6.3 million; and were purchased through a combination of FEMA funds
and City match. In addition to lessening the risks of property damage and the loss of
life, she indicated that there were now 31 acres of flood plain properties that can
function as a natural floodplain.
She commented as the effects from climate change, increase and intensity of
storms increase, FEMA grants become more competitive and there is a need for an
updated and adopted Regional Hazard Mitigation Plan B.
Mr. D'Ardenne shared that the Stormwater Division was proposing a Stormwater
Utility based grant process, which would not replace the FEMA Grant process, but
simply adding an option that would be an easier and quicker process.
In conclusion, he indicated that the Roanoke Stormwater Division, Clean Valley
Council, and the Upper River Roundtable had collaborated to create a Citizen Science
Water Monitoring Program to focus on the health of the Roanoke River and its
tributaries. In addition, the public was invited to attend an informational meeting at the
Raleigh Court Branch Library on February 28 at 5:30 p.m.
Following a brief dialogue regarding the Stormwater Utility Grant process and
grant considerations, Mr. D'Ardenne would provide an update at the March 4 Council
Meeting.
Mayor Lea thanked Mr. D'Ardenne and Ms. Weitzenfeld for the presentation and
advised that the remarks would be received and filed.
Annual Public Safety Updates
Roanoke Fire -EMS — Public Safety Briefing 2018
Fire Chief David Hoback gave an overview regarding yearly performance of the
Fire -EMS Department.
(See copy of presentation on file in the City Clerk's Office.)
Chief Hoback reported that the high school program for students interested in
becoming EMT's graduated 12 students last year. He also pointed out that 2018
brought an increase in the number of emergency calls to 29,448, up by 4.1 percent, and
the demand for service continued to increase, up by three percent; and the Department
hoped to reduce unnecessary rides to the emergency room and noted that demand
emergency medical services continued to increase as well as ambulance transports to
the emergency rooms, mainly due to the aging population.
He further stated house and building fires declined to 61 and as it related to the
causes of said fires, 44 percent were accidental, 29 percent incendiary, 27 percent
undetermined and 25 arsons were reported in the City.
Following extensive dialogue regarding the increase in demand for EMS
services, Chief Hoback emphasized that 66 percent of patients responded to were
transported and of the 66 percent, 90.5 percent of patients required emergency
services, three percent of patients or roughly 500 people leave prior to treatment, 38
percent were admitted for additional care and about 59 percent were treated and
released from the emergency department. He concluded that for many citizens EMS
services were used as a gateway to access healthcare or like a primary healthcare
provider.
Following comments by the Council with regard to recruitment and staffing,
dispatch, the aging population and community, Mayor Lea expressed appreciation for
the presentation and advised that the remarks would be received and filed.
Roanoke Police Department— Public Safety Briefing 2018
Prior to the overview of the Police Department annual public safety briefing,
Police Chief Tim Jones distributed copies of the Roanoke Police Annual Report for
2018.
(See copy of Annual Report on file in the City Clerk's Office.)
Chief Jones advised that the City of Roanoke placed fourth, nationally in the Law
Enforcement Lip Sync Challenge and was featured in a video by the National Police
Memorial Museum in Washington D.C; and reported 94,291 as a total number of calls
for service in 2018 and that northwest and southwest Roanoke were the primary areas
for large call volume which peaked on the weekends.
In connection with crime comparison statistics, Chief Jones noted that homicide
decreased from 16 in 2017 to 11 in 2018; robbery increased from 80 to 105; and motor
vehicle theft increased from 200 to 371. He added that many robberies were street
related involving drugs, cell phone sales and vehicle exchanges.
As a follow -up to the discussion with regard to gun violence, thefts, and property
crimes, Chief Jones stressed the importance of locking vehicles and securing personal
possessions.
In response to an inquiry regarding an increase in sexual assault (rape) cases,
the Chief advised that 32 rapes were recorded in 2018, versus 23 in 2017, and 39
percent was the highest percentage increase among Part I crimes in the City;
whereupon, extensive discussion ensued with regard to gun violence in the northwest
neighborhood; sex trafficking in the 1 -81 corridor; and sexual assault (rape).
It was suggested that the City work closely with the Commonwealth's Attorney;
create a similar response to gun violence as the opioid crisis and continue to educate
the community and work within the school system.
In closing, Chief Jones stated that the Crime Prevention Specialists were working
with Rick Morrison at the Community Solutions Center — Feeding America Southwest
Virginia on programs for early spring and for mentors to offer insight on what may help
the community succeed.
Following additional comments with regard to the Crimestoppers program, Mayor
Lea expressed appreciation to the Police Chief for the informative presentation, and
noted that the remarks would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
2018 CONTINUUM OF CARE GRANT: The City Manager submitted a written
communication recommending acceptance of the 2018 Continuum of Care Grant funds
from the Department of Housing and Urban Development to support the City's
Homeless Assistance Team.
(For full text, see communication on file in the City Clerk's Office.)
FOMMA
Council Member Price offered the following resolution:
( #41378 - 021919) A RESOLUTION authorizing acceptance of the FY2018
Continuum of Care ( "CoC ") Grant Award to the City of Roanoke, on behalf of the
Department of Social Services' Homeless Assistance Team ( "HAT "), from the U. S.
Department of Housing and Urban Development ( "HUD "), in the amount of $140,422.00
upon certain terms and conditions; and authorizing execution of any required
documentation on behalf of the City.
(For full text of resolution, see Resolution Book No. 80, page 231.)
Council Member Price moved the adoption of Resolution No. 41378 - 021919.
The motion seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
Council Member Price offered the following budget ordinance:
( #41379 - 021919) AN ORDINANCE to appropriate funding from the United States
Department of Housing and Urban Development for the Homeless Assistance Team
Grant, amending and reordaining certain sections of the 2018 - 2019 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 232.)
Council Member Price moved the adoption of Budget Ordinance No. 41379-
021919. The motion seconded by Council Member Osborne and adopted by the
following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
2018 CONTINUUM OF CARE GRANT: The City Manager submitted a written
communication recommending acceptance of the 2018 Continuum of Care Grant funds
from the Department of Housing and Urban Development to support the Coordinated
Assessment System.
(For full text, see communication on file in the City Clerk's Office.)
"I _..�
Council Member White -Boyd offered the following resolution:
( #41380 - 021919) A RESOLUTION authorizing acceptance of the FY2018
Continuum of Care ( "CoC ") Grant Award ( "Grant ") to the City of Roanoke from the
U. S. Department of Housing and Urban Development ( "HUD "), in the amount of
$49,070.00 upon certain terms and conditions; and authorizing the City Manager to
execute any necessary documents necessary to accept such funding.
(For full text of resolution, see Resolution Book No. 80, page 233.)
Council Member White -Boyd moved the adoption of Resolution No. 41380-
021919. The motion seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
Vice -Mayor Cobb offered the following budget ordinance:
( #41381 - 021919) AN ORDINANCE to appropriate funding from the United States
Department of Housing and Urban Development for the Continuum of Care (CoC)
- Coordinated Assessment System (CAS) Grant, amending and reordaining certain
sections of the 2018 - 2019 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 234.)
Vice -Mayor Cobb moved the adoption of Budget Ordinance No. 41381- 021919.
The motion seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
APPROVAL OF THE "ROANOKE, VIRGINIA STRATEGIC PLAN 2019 ": The
City Manager submitted a written communication recommending approval of the
"Roanoke, Virginia Strategic Plan 2019."
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41382 - 021919) A RESOLUTION adopting the Roanoke, Virginia Strategic
Plan 2019 (Strategic Plan) and establishing a process for review, revision, and
adjustment of the Strategic Plan.
(For full text of resolution, see Resolution Book No. 80, page 235.)
Council Member Price moved the adoption of Resolution No. 41382 - 021919.
The motion seconded by Council Member Osborne.
Following comments by Council Member Price referencing the seven priorities as
part of the Strategic Plan and encouraging citizens to review the Plan, Resolution No.
41382 - 021919 was adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
GO OUTSIDE FESTIVAL: The City Manager submitted a written communication
recommending appropriation of funds in connection with the GO Outside Festival.
(For full text, see communication on file in the City Clerk's Office.)
Council Member White -Boyd offered the following budget ordinance:
( #41383 - 021919) AN ORDINANCE to appropriate funding from the GO Fest
outdoor recreation event, amending and reordaining certain sections of the
2018 - 2019 General Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 236.)
Council Member White -Boyd moved the adoption of Budget Ordinance
No. 41383 - 021919. The motion seconded by Council Member Price and adopted by
the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
PARKING FUND RETAINED EARNINGS: The City Manager submitted a written
communication recommending appropriation of Parking Fund Retained Earnings for
capital maintenance projects.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Osborne offered the following budget ordinance:
( #41384 - 021919) AN ORDINANCE to appropriate funding from the Parking Fund
Retained Earnings to the Structural and Preventative Repairs for Parking Garages
capital project, amending and reordaining certain sections of the 2018 - 2019 Parking
Fund Appropriations, and dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 237.)
Council Member Osborne moved the adoption of Budget Ordinance No. 41384-
021919. The motion seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
SOLID WASTE MANAGEMENT: The City Manager submitted a written
communication recommending amendment of the City Code with regard to Solid Waste
Management.
(For full text, see communication on file in the City Clerk's Office.)
Council Member White -Boyd offered the following ordinance:
( #41385 - 021919) AN ORDINANCE amending and reordaining Section 14.1 -1,
Definitions; Section 14.1 -5, Fees for collection; Section 14.1 -16, Placement for
collection generally; Section 14.1 -19, Collection in central business district; Section
14.1 -21, Certain solid waste not to be collected — Generally; Section 14.1 -23, Placement
and collection of bulk items, brush and bagged leaves; Section 14.1 -25, Collection of
sharps; and Section 14.1 -54.1, Storage of fats, oils and grease; of Chapter 14.1, Solid
Waste Management, of the Code of the City of Roanoke (1979), as amended; providing
for an effective date; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 237.)
Council Member White -Boyd moved the adoption of Ordinance No. 41385-
021919. The motion seconded by Vice -Mayor Cobb and adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
CITY'S PAY PLAN ORDINANCE: The City Manager submitted a written
communication recommending amendment of the City's Pay Plan Ordinance to allow for
the provision of a sales commission and the allowance of pay adjustments for
exceptional performance.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Osborne offered the following ordinance:
( #41386- 021919) AN ORDINANCE amending Ordinance No. 41129 - 051418,
which adopted and established a Pay Plan for officers and employees of the City
effective July 1, 2018; and dispensing with the second reading of this ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 247.)
Council Member Osborne moved the adoption of Ordinance No. 41386- 021919.
The motion seconded by Council Member Davis and adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
COMMENTS OF CITY MANAGER.
The City Manager offered the following comments:
Google to Offer Free Digital Training
• Google is coming to Roanoke as part of its "Grow with Google"
initiative to help create economic opportunity in communities across the
United States.
• Google will kick -start this work locally by hosting a free, one -day event
on March 4 at Roanoke's Main Library, located at 706 South Jefferson
Street S. W., from 10:30 a.m. to 5:30 p.m.
• The event is designed to help job seekers, small business owners,
students, educators, and entrepreneurs improve their digital skills.
.11b
• Attendees are welcome to drop in for a few sessions or stay all day.
• The tour will also visit two other Virginia communities, Herndon and
Richmond.
• For general information, contact the Main Library at 853 -2474. To
register, visit g.co /GrowVirginia. Space will be limited, so please register in
advance.
Citizen Science Water Monitoring Program
• The Roanoke Stormwater Division, Clean Valley Council, and the
Upper Roanoke River Roundtable have partnered to create a Citizen
Science Water Monitoring Program.
• An informational meeting to learn more about this program will be held
at the Raleigh Court Branch Library on February 28 at 5:30 p.m.
• The public is invited to attend and learn more about how to create a
Clean Water Legacy.
• To register, go to www.facebook.com /roanokestormwater and click on
"Events."
Solid Waste Collection Schedule Altered This Week
• Because city offices were closed on February 18 for the
Presidents' Day holiday, solid waste collection (including, "A week"
recycling, bulk, and brush) will be delayed one day for the remainder of
the week.
• For more information, call 853 -2000, option 1.
REPORTS OF COMMITTEES:
VARIOUS EDUCATIONAL PROGRAMS: The Roanoke City School Board
submitted a written report requesting appropriation of funds for various educational
programs; and the City Manager submitted a written report recommending that Council
concur in the request.
(For full text, see reports on file in the City Clerk's Office.)
Council Member Bestpitch offered the following budget ordinance:
( #41387 - 021919) AN ORDINANCE to appropriate funding from the
Commonwealth and federal grant for various educational programs, amending and
reordaining certain sections of the 2018 - 2019 School Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
(For full text of ordinance, see Ordinance Book No. 80, page 248.)
F 0
Council Member Bestpitch moved the adoption of Budget Ordinance No. 41387-
021919. The motion seconded by Council Member Price and adopted by the following
vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
UNFINISHED BUSINESS: NONE.
INTRODUCTION AND CONSIDERATION OR ORDINANCES AND
RESOLUTIONS: NONE.
MOTION AND MISCELLANEOUS BUSINESS:
INQUIRIES AND /OR COMMENTS BY THE MAYOR AND MEMBERS OF
COUNCIL:
LEGISLATION: As Chair of the City's Legislative Committee, Council Member
Bestpitch gave a brief update regarding four Senate Bills, noting two were
defeated - keeping firearms out of the Council Chamber and creating a lien for unpaid
fees. However, the City Treasurer was advised to seek support from Treasurer's
Association of Virginia if the Bill was to be reintroduced next year. Lastly, turning over
delinquent bills to Collections after three months, instead of six months; and limiting
smoking to designated areas in amphitheaters passed. In addition, a Bill to allow school
divisions to set their own school start date, no more than two weeks, prior to Labor Day,
with Labor Day as a school holiday, also passed.
Vice -Mayor Cobb announced Roanoke native, Rayshon Cobbs Jr., "808- Ray ",
co -wrote one of the tracks on one of Beyonce and Shawn "Jay Z" Carter's tracks, which
won the Best Urban Contemporary Album Grammy Award. He suggested the
possibility of offering a Proclamation or a congratulatory letter of expression to Mr.
Cobbs.
As a follow -up to Council Member Bestpitch's comments, the City Attorney
advised that the pre - filing of the 2020 Legislative session will begin on November 18
and end December 5, which provides an opportunity to plan the Legislative Committee
in advance. He stated City Council should take pride in its work over the past ten years
in the development of the Stormwater Utility Ordinance that was a critical component
with regard to the Norfolk Southern case.
MIX
Council Member Price announced a Youth Mini - Summit on March 2, from
11:30 a.m. to 3 p.m., at Lucy Addison Middle School that is sponsored by Roanoke
Youth Services, with a focus on preparing students for summer job opportunities.
Lunch will be included in this event and open to all Middle and High School students.
Council Member White -Boyd announced that the Delta Sigma Theta Sorority will
host a forum on human and sex - trafficking at Pilgrim Baptist Church on Monday,
February 25, 2019, from 6:00 p.m. — 7:00 p.m.
Mayor Lea announced the Urban Professional League Group will present a Black
History Month Community Achievement Awards Reception on Thursday, February 21,
2019 at 6:30 p.m. at the Jefferson Center, Fitzpatrick Hall, with tickets being $15.00.
VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND
COMMITTEES APPOINTED BY COUNCIL: NONE.
At 5:56 p.m., Mayor Lea declared the Council meeting in recess for a Closed
Meeting in the Council's Conference Room, Room 451, and thereafter, reconvened at
7:00 p.m. in the Council Chamber.
At 7:04 p.m., the Council meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P.
Lea, Sr., presiding.
PRESENT: Council Members Anita J. Price, Patricia White -Boyd, William D.
Bestpitch, Joseph L. Cobb, Michelle L. Davis, Djuna L. Osborne and Mayor Sherman P.
Lea, Sr. -7.
ABSENT: None -0.
The Mayor declared the existence of a quorum.
OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan,
City Attorney; and Stephanie M. Moon Reynolds, City Clerk.
The Invocation was delivered by Mayor Sherman P. Lea, Sr.
The Pledge of Allegiance to the Flag of the United States of America was led by
Boy Scout Troops No. 5 and 418 of Huntington Court United Methodist Church.
CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting
just concluded, Vice -Mayor Cobb moved that each Member of City Council certify to the
best of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act; and (2)
only such public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion seconded by Council Member Davis and adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
PUBLIC HEARINGS:
DENNISTON AVENUE, S. W: Pursuant to instructions by the Council, the City
Clerk having advertised a public hearing for Tuesday, February 19, 2019 at 7:00 p.m.,
or as soon thereafter as the matter may be heard, with regard to a proposal of the City
of Roanoke to convey a portion of City -owned property, located at 0 (zero) Denniston
Avenue, S. W., which portion is a part of the property designated as Roanoke Official
Tax Map No. 1330606, to Oak Tree Ventures, LLC, a Virginia Limited Liability
Company, the owner of the Village Grill Restaurant, or its permitted assigns, the matter
was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, February 11, 2019.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of the
Agreement, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
811
Council Member Bestpitch offered the following ordinance:
( #41388 - 021919) AN ORDINANCE authorizing and approving an Agreement for
the Purchase and Sale of Real Estate between the City of Roanoke, Virginia ( "City ") and
Oak Tree Ventures, LLC ( "Oak Tree Ventures "), dated January 11, 2019 (the
"Agreement "); authorizing the City to sell to Oak Tree Ventures an approximately
0.1145 acre portion of a parcel of City -owned property located at 0 (zero) Denniston
Avenue, S. W., Roanoke, Virginia, located along the northwest boundary of Official Tax
Map Number 1330606 ( "Property "); authorizing the City to purchase from Oak Tree
Ventures an approximately 0.0338 acre portion of a parcel located at 0 (zero) Denniston
Avenue, S. W., being a portion of Official Tax Map No. 1330605, together with a
temporary construction easement across the entirety of Official Tax Map No. 1330605;
authorizing the City Manager to execute the necessary documents to provide for such
conveyances and take such further actions as may be necessary to accomplish the
above matters; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 250.)
Council Member Bestpitch moved the adoption of Ordinance No. 41388 - 021919.
The motion seconded by Council Member Osborne.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 41388 - 021919 was adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
3601 BLUE HILLS VILLAGE DRIVE, N. E.: Pursuant to instructions by the
Council, the City Clerk having advertised a public hearing for Tuesday, February 19,
2019 at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to a
proposal of the City of Roanoke to vacate an existing site distance easement it holds
across real property located at 3601 Blue Hills Village Drive, N. E., designated as
Official Tax Map No. 7160117, owned by The National Bank of Blacksburg, at the
request of the Bank, in order to allow such property to be developed for commercial
purposes, the matter was before the body.
812
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, February 11, 2019.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of the
appropriate easement agreement vacating an existing sight distance easement and
granting a new sight distance easement of approximately 5,745 sq. ft. across Official
Tax Map No. 7160117, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member White -Boyd offered the following ordinance:
( #41389 - 021919) AN ORDINANCE authorizing the vacation and release of a site
distance easement held by the City of Roanoke across real property owned by The
National Bank of Blacksburg ( "Bank of Blacksburg "), designated as Roanoke Official
Tax Map No.7160117, located at 3601 Blue Hills Village Drive, N. E., Roanoke,
Virginia, N. E. ( "Property "), at Bank of Blacksburg's request; authorizing the City
Manager to accept a site distance easement from Bank of Blacksburg across the
Property; and dispensing with the second reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 251.)
Council Member White -Boyd moved the adoption of Ordinance No. 41389-
021919. The motion seconded by Council Member Price.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 41389 - 021919 was adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
•
202 CAMPBELL AVENUE, S. E.: Pursuant to instructions by the Council, the
City Clerk having advertised a public hearing for Tuesday, February 19, 2019 at
7:00 p.m., or as soon thereafter as the matter may be heard, with regard to a proposal
of the City of Roanoke to vacate an existing slope easement it holds across real
property located at 202 Campbell Avenue, S. E., designated as Official Tax Map No.
4010601, adjacent to Williamson Road, owned by Pinnacle Properties VA, LLC, at the
request of Pinnacle, in order to allow Pinnacle to develop such property for commercial
purposes; and in exchange for such vacation, Pinnacle will convey another slope
easement to the City of Roanoke across such property and adjacent to Williamson
Road, to be used for the purpose of constructing a retaining wall to provide support for
Williamson Road, the matter was before the body.
Legal advertisement of the public hearing was published in The Roanoke Times
on Monday, February 11, 2019.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report recommending execution of the
appropriate Deed of Vacation and Deed of Easement (i) vacating the City's rights in the
existing slope easement, and (ii) accepting the conveyance of a variable width public
access and maintenance easement of approximately 5,125 sq. ft. across Official Tax
Map No. 4010601, subject to approval as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Council Member Bestpitch offered the following ordinance:
( #41390 - 021919) AN ORDINANCE authorizing the vacation and release of a
slope easement held by the City of Roanoke across real property owned by Pinnacle
Properties, VA, LLC ( "Pinnacle "), designated as Roanoke Official Tax Map
No. 4010601, located at 202 Campbell Avenue, Roanoke, Virginia, S. E., adjacent to
Williamson Road ( "Property "), at Pinnacle's request; authorizing the City Manager to
accept an easement from Pinnacle across the Property; and dispensing with the second
reading of this Ordinance by title.
(For full text of ordinance, see Ordinance Book No. 80, page 252.)
Council Member Bestpitch moved the adoption of Ordinance No. 41390 - 021919.
The motion seconded by Council Member Osborne.
•
Council Member Davis noted a personal conflict of interest regarding the
abovementioned matter, inasmuch as her employer, Boys & Girls Clubs of Southwest
Virginia, Inc., has an interest in a lease transaction with Restoration Housing, or its
assigns, and members of Restoration Housing are involved in a transaction related to
the vacation and release of the slope easement which Conflict of Interest Statement had
been entered into record at the February 4, 2019 Council Meeting.
The Mayor inquired if there were persons present who wished to speak on the
matter. There being none, he declared the public hearing closed.
There being no comments and /or questions by the Council Members, Ordinance
No. 41390 - 021919 was adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Osborne and
Mayor Lea -6.
NAYS: None -0.
(Council Member Davis abstained from voting.)
NEW BUSINESS:
APPROVAL TO RE -NAME JACKSON PARK: The City Manager submitted a
written communication recommending approval to re -name Jackson Park to Belmont
Park.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Price offered the following resolution:
( #41391 - 021919) A RESOLUTION renaming Jackson Park to Belmont Park.
(For full text of resolution, see Resolution Book No. 80, page 254.)
Council Member Price moved the adoption of Resolution No. 41391 - 021919.
The motion seconded by Council Member Osborne and adopted by the following vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
815
APPROVAL TO RE -NAME JACKSON PARK BRANCH LIBRARY: The City
Manager submitted a written communication recommending approval to re -name the
Jackson Park Branch Library to the Belmont Branch Library.
(For full text, see communication on file in the City Clerk's Office.)
Council Member White -Boyd offered the following resolution:
( #41392 - 021919) A RESOLUTION renaming the Jackson Park Branch Library to
the Belmont Branch Library.
(For full text of resolution, see Resolution Book No. 80, page 255.)
Council Member White -Boyd moved the adoption of Resolution No. 41392-
021919. The motion seconded by Council Member Price and adopted by the following
vote:
AYES: Council Members Price, White -Boyd, Bestpitch, Cobb, Davis, Osborne
and Mayor Lea -7.
NAYS: None -0.
HEARING OF CITIZENS UPON PUBLIC MATTER: City Council sets this time
as a priority for citizens to be heard. All matters will be referred to the City Manager for
response, recommendation or report to Council, as he may deem appropriate.
HISTORIC PRESERVATION OF THE FAQADES ALONG CAMPBELL AVENUE:
Alison Blanton, 1701 Arlington Road, S. W., representative of Roanoke Valley
Preservation, appeared before Council with regard to historic preservation of the
facades along Campbell Avenue, specifically Campbell Court; and thoughts about
construction of the proposed bus facility on Salem Avenue, S. W., keeping in mind the
historic buildings in the area.
There being no further business to come before the Council, Mayor Lea declared
the regular meeting adjourned at 7:29 p.m.
APPROVED
ATTEST:
Stephanie M. Moon Reyn ,
City Clerk
Sherman P. Lea, Sr.
Mayor