HomeMy WebLinkAboutCouncil Actions 02-05-18FERRIS
41039 - 020518
ROANOKE CITY COUNCIL
INFORMAL SESSION
FEBRUARY 5, 2018
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call. All present
Welcome. Mayor Sherman P. Lea, Sr.
NOTICE
This morning meeting and briefing will be televised live and replayed on RVTV
Channel 3 following the 2:00 p.m. session on Thursday, February S at 7:00 p.m.; and
Saturday, February 10 at 4:00 p.m.; and video streamed through Facebook Live at
facebook .com /roanokecitycouncil. Council meetings are offered with closed captioning
for the hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(7-0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting for discussion concerning a prospective business or industry, or the expansion
of an existing business or industry, where no previous announcement has been made of
the business or industry's interest in locating or expanding its facilities in the community,
pursuant to Section 2.2 -3711 (A)(5), Code of Virginia (1950), as amended.
(7-0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of publicly -owned property located at 13 Church
Avenue, S. E., where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-
3711 (A)(3), Code of Virginia (1950), as amended.
(7-0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE
BRIEFINGS:
• Annual Public Safety Updates - 60 Minutes
• Fire /EMS
• Police
At 10:15 a.m., Mayor Lea relinquished the Chair to the Vice -Mayor and left
the meeting.
FY 2019 Budget/Financial Planning Work - 60 Minutes
Session
At 11:15 a.m., the Mayor reentered the meeting and the Chair was
relinquished.
AT 11:50 A.M., THE COUNCIL MEETING WAS RECESSED UNTIL 2:00 P.M.,
FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM,
ROOM 451. NOEL C. TAYLOR MUNICIPAL BUILDING.
ROANOKE CITY COUNCIL
REGULAR SESSION
FEBRUARY 5, 2018
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order - -Roll Call. All Present.
The Invocation was delivered by The Reverend Daniel J. Palmer, Pastor,
North Roanoke Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America wasl
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, February 8 at 7:00 p.m.; and Saturday, February 10 at 4:00 p.m.;
and video streamed through Facebook Live at facebook .com /roanokecitycouncil.
Council meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
Persons wishing to address Council will be required to contact the City Clerk's
office prior to the Monday Council Meeting, pre- register online at
www.roanokeva.gov /cityclerk, or register with the staff assistant at the entrance
to the Council Chamber prior to commencement of the Council Meeting. Once
the Council Meeting has convened, there will be no further registration of
speakers, except for public hearing matters. On the same agenda item, one to
four speakers will be allotted five minutes each; however, if there are more than
four speakers, each speaker will be allotted three minutes.
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
Fair Housing Board —three vacancies
Unexpired term of office ending March 31, 2019
Unexpired term of office ending March 31, 2021
Term of office end March 31, 2021
Parks and Recreation Advisory Board — one vacancy
Term of office ending March 31, 2021
Roanoke Neighborhood Advocates — one vacancy
Unexpired term of office ending June 30, 2019
Access the City's homepage to complete an online application for the
abovementioned vacancies.
Expiration of the three -year terms of office of Mark K. Cathey, Laura D.
Rottenborn and Richard "Dick" Willis, Jr., as Trustees of the Roanoke City
School Board ending June 30, 2018. Deadline for receipt of applications is
Friday, March 9, 2018. Applications, questions and /or additional
information, please contact City Clerk's Office at 853 -2541.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of recent national reaccreditation of the Roanoke Police Department
and Police Academy.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Robert Gravely appeared before the Council and spoke again about the
wrongful termination of his employment with the City.
4. CONSENT AGENDA:
(Approved 7 -0, as amended)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately. Mayor Lea
called attention to Item C -3, advising that the item would be removed and
considered separately inasmuch as Council Member Trinkle has a personal
conflict of interest. Council Member Trinkle read into the record a
Statement of Conflict of Interest.
C -1 Minutes of the regular meeting of City Council held on Tuesday,
January 16, 2018.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Manager requesting that Council schedule
a public hearing to be held on Tuesday, February 20, 2018, at 7:00 p.m., or as
soon thereafter as the matter may be heard, or such later date and time as the
City Manager shall determine, in his discretion, to consider leasing an
approximate 60 X 100' plot of land located at Morningside Park along Morgan
Avenue, S. E. to the Roanoke Community Garden Association, Inc.
RECOMMENDED ACTION: Concurred in the request.
C -3 REMOVED AND CONSIDERED SEPARATELY.
C -4 A communication from the City Manager requesting that Council schedule
a public hearing to be held on Tuesday, February 20, 2018, at 7:00 p.m., or as
soon thereafter as the matter may be reached, or such later date and time as the
City Manager shall determine, in his discretion, to consider granting a 20 -foot
easement along Kenwood Boulevard, S. E. to Western Virginia Water Authority.
RECOMMENDED ACTION: Concurred in the request.
C -5 A communication from the City Manager requesting that Council schedule
a public hearing to be held on Tuesday, February 20, 2018, at 7:00 p.m., or as
soon thereafter as the matter may be heard, or such later date and time as the
City Manager shall determine, in his discretion, to consider renewing a lease of
approximately 0.3664 -acre of land located at the northeast corner of 131" Street
and Cleveland Avenue, S. W. to the Roanoke Community Garden Association,
Inc.
RECOMMENDED ACTION: Concurred in the request.
C -6 A communication from the City Manager transmitting the FY2018 City
Manager Transfer Report for the Second Quarter ended December 31, 2017.
RECOMMENDED ACTION: Received and filed.
C -7 A communication from the City Clerk advising of the resignation of
Brandon S. Turner as a City representative (Technical Advisor) of the Roanoke
Valley - Alleghany Regional Comprehensive Economic Development Strategy
Committee, effective February 2, 2018.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -8 A communication from the City Clerk advising of the resignation of Cindy
Pasternak as a member of the Roanoke Neighborhood Advocates, effective
immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -9 A communication from the City Clerk advising of the resignation of Sarah
Karpanty as a member (Zoo representative) of the Mill Mountain Advisory Board,
effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -10 A communication from the City Clerk advising of the resignation of
Amanda Buyalos as a member of the Fair Housing Board, effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -11 A communication from Gayle Shrewsbury, Secretary, Western Virginia
Water Authority, transmitting a resolution expressing appreciation to Wayne F.
Bowers for his service as a City of Roanoke representative of the Western
Virginia Water Authority Board of Directors.
RECOMMENDED ACTION: Received and filed.
C -12 Reports of qualification of the following individuals:
Robyn Mitchell as a member (Citizen at Large) of the Youth
Services Citizen Board for a term of office ending June 30, 2020;
Valeria Alphin as a member of the Board of Zoning Appeals for a
three -year term of office, commencing January 1, 2018 and ending
December 31, 2020; and
Drew Kepley as a Commissioner of the City of Roanoke
Redevelopment and Housing Authority for a term ending
August 31, 2021.
MMENDED ACTION: Received and filed.
C -3 A communication from the City Manager requesting that Council
schedule a public hearing to be held on Tuesday, February 20, 2018, at 7:00
p.m., or as soon thereafter as the matter may be heard, or such later date
and time as the City Manager shall determine, in his discretion, to consider
leasing an approximate 60 X 60' plot of land located at Morningside Park
along Morgan Avenue, S. E. to Carillon Clinic.
Concurred in the request. (6 -0, Council Member Trinkle abstained from
voting.)
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Initial Observations and Proposed - 30 minutes
Organizational Responses
Comments received and filed.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of the FY 2018 Byrne /Justice Assistance Grant
(JAG) - Policing in the 21 s' Century (Less Lethal Equipment Grant)
from the Virginia Department of Criminal Justice Services for use
by the Roanoke Police Department.
Adopted Resolution No. 41039- 020518 and Budget Ordinance
No. 41040-020518. (7 -0)
2. Acceptance of Juvenile Justice and Delinquency Prevention Title II
Grant for 2018 from the Virginia Department of Criminal Justice
Services for the Positive Alternatives to School Suspensions
(PASS) Project.
Adopted Resolution No. 41041. 020518 and Budget Ordinance
No. 41042-020518. (7 -0)
3. Acceptance of the 2018 Violence Against Women Act (V -STOP)
Grant from the Virginia Department of Criminal Justice Services to
fund the Police Department's existing Domestic Violence Specialist
position.
Adopted Resolution No. 41043 - 020518 and Budget Ordinance
No. 41044-020518. (7 -0)
4. Execution of Amendment No. 6 to the City's Contract with Thyssen
Krupp Elevator Corporation for additional professional services for
repairs to the Church Avenue Parking Garage elevator.
Adopted Resolution No. 41045-020518. (7.0)
5. Execution of an amendment to the contract with Trans Company to
increase the "Not to Exceed" amount to include chiller maintenance
and repair coverage.
Adopted Resolution No. 41046 - 020518. (7 -0)
6. Acceptance of the Stormwater Local Assistance Fund (SLAF) Grant
from the Virginia Department of Environmental Quality to protect
the Commonwealth's surface waters.
Adopted Resolution No. 41047. 020518 and Budget Ordinance
No. 41048-020518. (7 -0)
7. Consent to the transfer of certain real properties owned by the
Roanoke Redevelopment and Housing Authority to either H.R.
Foundation, Inc., or Hotel Roanoke Conference Center
Commission.
Adopted Resolution No. 41049 - 020518. (7 -0)
8. Amendment of the City Code to establish a fee structure for
placement of dumpsters and portable storage containers; and
include such fees in the City's Fee Compendium.
Adopted Ordinance Nos. 41050- 020518 and 41051- 020518 and
Resolution No. 41052- 020518. (7 -0)
9. Amendment of the City Code with regard to the solid waste
collection fees.
Adopted Ordinance Nos. 41053-020518 and 41054- 020518 and
Resolution No. 41055- 020518. (7 -0)
COMMENTS OF THE CITY MANAGER.
The City Manager commented on the following items:
City Receives Snowfiahtina Award
• Roanoke's Public Works Department has received the Salt
Institute's 2017 Safe and Sustainable Snowfighting Award. The
department is among the 85 transportation facilities across the
United States and Canada being recognized for environmental
consciousness and effective management in the storage of winter
road salt.
• We appreciate the efforts of all of our employees who are
involved in the management and application of road salt. Their
efforts have a direct influence on ensuring that our schools,
businesses, and residents are able to return to normal activities
as soon as is practical after a snow event.
• Our Public Works Department has won this award every year
since 2012.
Leadership College Begins in March
• Registration is open for the 2018 Leadership College.
• Classes will be held at the Noel C. Taylor Municipal Building in
Room 159 on Thursday evenings from 6 to 9 p.m., March 22
through May 17.
• The program is free, but seating is limited. Register online at
roanokeva.gov /leadershipcollege or call 853 -5210.
Solid Waste Collection Fee Due
• Citizens are reminded that the fee is due on Thursday, Feb. 15.
• In addition to paying in person at Treasurer's Office in the Noel C.
Taylor Municipal Building, this bill may be paid online using an E-
check or credit card. For more information, contact the Solid
Waste Division at 540. 853 -2000, Option 1.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution opposing enactment of any wireless communications
legislation, including HB 1258 and SB 405 that reduces the regulatory role
of localities in the installation and operation of wireless telecommunication
structures.
Prior to the vote on the matter, Mayor Lea relinquished the Chair to
the Vice -Mayor and left the meeting. (4:10 p.m.)
Adopted Resolution No. 41056 - 020518. (6 -0, Mayor Lea was absent.)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
NONE.
10
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. SEE APPOINTMENTS /REAPPOINTMENTS
BELOW.
CERTIFICATION OF CLOSED MEETING. (6 -0, Mayor Lea was absent.)
Reappointed Cindy McFall as the City representative of the Local Office on
Aging Advisory Board for a term ending February 28, 2019.
Appointed the Reverend Charles Wilson to fill the unexpired term of office
of Antwyne Calloway ending June 30, 2020. (Vacancy re- created by the
unavailability of Michael L. Cherry, II to fill the unexpired term of office. Mr.
Cherry was appointed on December 4, 2017).
Appointed Robert S. Cowell, Jr., to fill the unexpired term of office of
Wayne Bowers as the Roanoke City Appointee of the Western Virginia
Water Authority ending June 30, 2019.
Reappointed J. Granger Macfarlane as the Roanoke City Appointee and
R. Brian Townsend as the Roanoke City Alternate representatives of the
Western Virginia's Regional Industrial Facility Authority for terms of four
years, each, ending February 3, 2022.
Appointed Harold Wallick to replace Randall Simmons as a (Citizen at
Large) member of the Towing Advisory Board for a term ending October 31,
2020.
City residency was waived in this instance. (6 -0)
12. ADJOURN. 4:20 P.M.
11
n A o�
CITY OF ROANOKE
/yon
OFFICE OF THE MAYOR
1
215 CHURCH AVENUE, S.W., SUITE 452
/
ROANOKE, VIRGINIA 24011 -1594
- --
TLLEPHONE_ (540) 853 -2444
FAX (540)853 -1145
SHERMAN P. LEA, .Sri.
EMAIL_ MAYOR .,ROANOKPVA.GOV
Maynr
February 5, 2018
The Honorable Vice -Mayor Anita J. Price and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Price and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincer�ely,�N
"C" "Y�r
Sherman P. Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
February 5, 2018
Public
VACANCIES:
Unexpired terms of office on the Fair Housing Board each ending March 31, 2019 and March 31,
2021, respectively.
Term of office on the Parks and Recreation Advisory Board each ending March 31, 2021.
Unexpired terms of office on the Roanoke Neighborhood Advocates ending June 30, 2019 and
June 30, 2020, respectively.
Three, three -year terms of office on the Roanoke City School Board ending June 30, 2021.
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting for discussion
concerning a prospective business or industry, or the expansion of an existing
business or industry, where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the
community pursuant to §2.2- 3711.A.S, Code of Virginia (1950), as amended.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
@CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of publicly -owned property, located at 13 Church Avenue, S.E. (Tax
Map No. 4011706), where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the public body, pursuant to
§2.2- 3711.A.3, Code of Virginia (1950), as amended.
�- --------------- - - --
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Roanoke Fire -EMS - 2017
Department Activities - 2017
• Re- Accreditation
• High School EMT Program
• Community Events
• Community Walks/Meetings
• Community Canvasing
• GTO Program
• Guns and Hoses (Hockey and Softball)
• National Night Out
• Read Across America
■ 911 Stair Climb
❑ Prevention Activities
• Smoke Detector Program
• Safe Sleep Campaign
• City School Art Contest
• Child Safety Seat Inspection
Fire Marshal Inspections - 2017
New Inspections 1,772
Re- Inspections 1,257
System Tests (Fire Alarm) 560
Plan Reviews 1,166
Consults 648
Permits Issued 219
Other Related Inspection Activity 459
Total 6,081
Demand For Service
n nnn 10 AGQ
JV,VVV
, f
25,000
20,000
15,000
10,000
5,000
0
2013
2014
2015
2016 =
2017
• EMS
19,754
20,429
20,945
22,165
23,282
• Fire
5,525
5,100
5,138
5,623
5,186
IN Fire ■ EMS
i
Overall Demand For Service Increase 2.4% EMS Demand Increase 5.0%
100% -
95% -
90% -
85% -
80% -
75% -
70% -
Structure Fires
Travel Time Performance
95.50% 95.0%
o . % 0 95.90% o o
1 40q/
2013 214 2015 2016 217
—*-- Fire Response - First Due --m— FRective Response Force - ERF
First Due — 4 minutes or less 90% ERF 10 minutes or less 90 %
Significant Fires
90
80
70
60
50
40
30
20
10
0
2013 2014 2015 2016 2017
-�- Working Fires
Cause of House /Building Fires
269
11
■ Accidental
Incendiary
■ Undetermined
Arson History
40
35
30
25
20
15
2013 2014 2015
Arson Fires
22
2016 2017
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
EZI]
Annual Fire Loss History
7
2013 2014 2015 2016 2017
Critical - Advanced Life Support
Response Time Performance
100.00% -
75.00% -
50.00% -
25.00% -
0.00% -
0
io s.so0i
5 Minutes or Less 90 Percent of the Time
2013 2014 2015 2016 2017
100.00%
75.00°x° -
50.00% -
25.00°x° -
0.00%
Advanced Life Support
Response Time Performance
° - 90.95°
8 Minutes or Less 90 Percent of the Time
2013 2014 2015 2016 2017
100.00%-
95.00%-
90.00% -
85.00% -
80.00% -
Basic Life Support
Response Time Performance
98.38% ° -98.28011- 97.67°
12 Minutes or Less 90 Percent of the Time
2013 2014 2015 2016 2017
EMS Demand for Service Trend
24,000
23,000
22,000
21,000
20,000
19,000
18,000
17,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
1,282
— Demand
Demand Changes - EMS Incidents
2016
2017
% Change
Cardiac Arrest
275
395
30.38%
Illness
2,586
3,368
23.22%
Burns
14
18
22.22%
Overdose
381
480
20.63%
Animal Bite
58
72
19.44%
Hemorrhage /Laceration
527
645
18.29%
Unknown Problem /Man Down
750
870
13.79%
Unconscious /Fainting
1,472
1,699
13.36%
Breathing Problem
2,379
2,681
11.26%
Chest Pain
2,106
2,332
9.69%
Altered Mental Status
497
549
9.47%
Diabetic Problem
557
602
7.48%
Stab /Gunshot Wound (Suspected)
131
141
7.09%
EMS Demand for Service Time of Day
1,400
1,200
1,000
800
600
400
200
0
I]
00 00 00 00 00 00 00 00 00 00 00 00
o. ti. tx �. % yo. tip;. tip. y�. 1�;. moo. 4
— Demand
EMS Demand — System Impact
17,000
16,000
15,000
14,000
13,000
12,000
11,000
10,000
9,000
8,000
7,000
6,000
5,000
4,000
3,000
2,000
1,000
® 0
Transports
■ 2013
■ 2014
■ 2015
■ 2016
■ 2017
• UHU Time Lengthens
• Increased Demand on
Mutual Aid
• Decline in Meeting
Performance Targets
■ Driving Factors
• Community Health
• Opioid Crisis
• Inappropriate use of
EMS
, N■ |y
.:
. \< m •
FIRE
EMS NOW HIRING
M\
m� - %
— � .� .
2 .\ �■■ or
\_ ^ @ r `
?
`\
{
Activities for 2018
❑ EMS 2020 - Continued
LEI
J
• Dispatch Policies (New CAD)
• Community Partnerships (Carilion, HCA, Rescue Mission, etc.)
• Redesign the EMS Program - -��
Succession Planning
■ 2018 — loss of 20 to 25 Officers (retirement) GP
Continue Enhance Recruitment Initiatives W "`W
■ Recruit school starts July 31, 2018
❑ Implementation of New SCBAs
Questions
Facebook.com
Twitter.com
Roanokeva.gov/FireEMS
Workforroanokefireems. com
El
ROANOKE POLICE DEPARTMENT I Reliable, Professional Diverse, We are RPD
Police /Citizen Initiated CFS Rate By Zone
Zone 4 (NW)
• Population 29,664
• Total CFS 29,404
• Citizen Initiated CFS 26,071
• Police Initiated CFS 2,359
• Traffic Summonses 2,935
• Traffic Summonses 30.10 °%
• T/S Rate Per 1000: 98.94
Zone 3(SW)
• Population 24,076
• Total CFS 22,614
• Citizen Initiated CFS 19,726
• Police Initiated CFS 1,826
• Traffic Summonses 2,144
• Traffic Summonses 21.00%
• T/S Rate Per 1000: 89.05
Total CFS Citywide 2(
` *Police Initiated CFS include CFS with disposition of "OI" (Officer Initiated) &'T5" (Traffic Stop)
"Traffic Summonses data pulled via ArcGIS Mapping Software
"CF5 Data pulled via SQL Software
Zone 2(NE)
• Population 24,245
• Total CFS 23,300
• Citizen Initiated CFS 21,192
• Police Initiated CFS 1,253
• Traffic Summonses 2,216
• Traffic Summonses 22.73%
• T/S Rate Per 1000: 91.40
Zone 1 (SE)
• Population 19,960
• Total CFS 26,255
• Citizen Initiated CFS 22,827
• Police Initiated CFS 2,154
• Traffic Summonses 2,454
• Traffic Summonses 25.17%
• T/S Rate Per 1000: 122.94
13342
Citywide US By Day of Week
W Sum of Citizen Initiated
12999 13529 13478
O Sum of Police Initiated
13738 13308 13587
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD
Victim /Offender Relationship
2017 Aggravated Assault: Victim /Offender Relationship * *Aggravated Assault data does
not include assaults that are
domestic in nature.
77% Knew Offender
Total of 26 of 165 Aggravated
16% Offender Unknown Assaults were by Strangers or the
7% stranger /Unknown Relationship Relationship between the
Offender& Victim is unknown.
2017 Homicides: Victim /Offender Relationship
37%
Knew Offender
* *Homicides in which the
so Offender Unknown offender is unknown are still
13% stranger /Unknown Relationship under active investigation.
DAN OKE POLICE DEPARTMENT I Reliable, Professional, Diverse, We are RPD
Victim Risk Factors
• Violent Crime
— Late night hours of 10PM -2AM
— Risky social behaviors
— Guns, Alcohol, and /or Drugs
• Property Crime
— Failure to properly secure property
• Examples: Unlocked vehicles, valuables in plain
sight, unsecured tool sheds, high value items
near entrance /exit of commercial location.
. 1-
ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse, We are RPD
All Part 1 Crime Trend
Steady decline
from 2012 until
2015.
Began increasing
in 2016 and
trending upward
until the end of
2017.
Began trending
down in late
2017.
Consistent with
national trends.
ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD
Part 1 Violent Crime Trend
Steady decline from
2012 until 2014.
Slight increase in
2015 before
trending down
again.
Began trending
upward in 2016.
Remained steady
after initial increase
in 2016.
ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse, We are RPD
Part 1 Property Crime Trend
Steady decline from
2012 until 2015.
Began trending
upward in 2016 and
continued to
steadily increase
throughout 2017.
January
1st
-December
31st
Offense
2016
2017
% Change
#Change
Aggravated Assault
10
8
- 20.00%
2
DV Aggravated Assault
0
1
100.00%
'1
Homicide
1
0
- 100.00%
-i
Rape
0
1
100.00%
1
Robbery
7
0
- 100.00%
-7
Subtotal
18
10
-8
Burglary
7
3
- 57.14%
-4
Larceny
127
95
25.20%
-32
Motor Vehicle Theft
3
10 233.33%
7
Arson
1
0 - 100.00%
-1
�3$..,...
1 -30
i'
DANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD
Traffic Safety
Common Causes of Traffic Fatality:
Alcohol /Drug Use
• Driver and /or Pedestrian
Speeding
Loss of Control
Failure to Obey Traffic Signals
• Stop lights /signs
• Speed limits
Safety Tips
• Obey highway signs & markings
• Distraction free driving ONLY
• Do not drink and drive
• Buckle up!
• Be aware of your surroundings
— Particularly in areas with high
foot /bike traffic
• Two hands on the wheel at all times!
4
ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD
2018 Community Focus
Incidents of violence
Traffic injury & deaths
Firearm related incidents
ROANOKE POLICE DEPARTMENT Reliable, Professional, Diverse; We are RPD
h
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?PD- Reads /Homework Helpers Help Save the Next Girl GTO Program
Big's –n -Blue
Community Engagement
Senior Sidekicks
Lunch Buddy's
Citizens Police Academy
Youth Advisory Council
• -
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L � "
ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse, We are RPD
2017 Recognition
201%
Leadership in
Community Policing
! Agencies Serving a Population m
A 50,001 to 100,000
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Agenda
• FY 2018 Update
• FY 2019 Operating Budget Development
Update
— Price of Government
— Update on Offers
— The Review Process and Next Steps
• Capital Planning
FY18 General Fund Overview
• The FY18 adopted budget is $3.5 million or 1.25%
higher than FY17 actual revenues.
— FY 2018 adopted local taxes are $2.9 million or 1.5% higher than FY
17 actual revenues.
• Through December, FY18 revenues have increased
$3.5 million or 3.4% compared to the same period
FY17.
— Through December, compared to the same period in FY17, local
taxes are up $2.3 million or 3.3 %, mainly due to current Real Estate
(3.3 %), Sales (1.4 %), Transient Occupancy (15.4 %), Admissions
(21.0 %), Motor Vehicle License (13.9 %) and Meals Tax (3.1 %).
— Through December, compared to the FY 18 budget, local taxes are
$1.1 million or 1.5% ahead.
• Expenditures and obligations through November
increased approximately $1.3 million or 0.8%
compared to the same period last year, mainly due to
the timing of contracts and payments.
Sales Tax Revenue Through November
$9,000,000
$8,500,000
$8,000,000
$7,500,000
$7,000,000
$6500,000
$6,000,000
FY18 Revenue Estimate $20.1 M
$8,389,824
FY 17 YTD Actual
$8,385,397
•
$$706,692
FY 18 YTD Target FY 18 YTD Actual
FY18 sales tax revenue increased 3.8% over same period of FY17,
and is 4.3% ahead of YTD budget.
Meals Tax Revenue Through November
$6,800,000
$6,600,000
$6,400,000
$6,200,000
$6,000,000
$5,800,000
$5,600,000
$5,400,000
$5,200,000
$5,000,000
FY18 Revenue Estimate $16.2 M
$6,477,096
FY 17 YTD Actual
$6577,335
■
$6,678,206
FY 18 YTD Target FY 18 YTD Actual
FY18 meals tax revenue increased 3.1 % over same period of FY17,
and is 1.4% ahead of YTD budget.
Lodging Tax Revenue Through December
$2,700,000
$2,500,000
$2,300,000
$2,100,000
$1,900,000
$1,700,000
$1,500,000
FY18 Revenue Estimate $4.3 M
$2,330,918
FY 17 YTD Actual
$2,335,849
ON 50-
$2,688,927
FY 18 YTD Target FY 18 YTD Actual
FY18
lodging
tax revenue
increased 15.4% over same period of
FY17,
and
is
17.3% ahead
of YTD
budget.
All Local Tax Revenue Through December
$81,500,000
$71,500,000
$61,500,000
$51,500,000
$41,500,000
$31,500,000
$21,500,000
$11,500,000
$1,500,000
._ $68,484,675
N
FY 17 YTD Actual
$69,703,231 $70,767,773
FY 18 YTD Target FY 18 YTD Actual
FY18
all local
tax revenue
increased 3.3% over same period of
FY17,
and
is
1.5% ahead
of YTD
budget.
Projected Local Tax Revenue (gross)
Fiscal Year 2018
Real Estate Tax
$84,045,000
$84,000,000
$45,000
0.05%
Personal Property Tax
23,905,000
23,941,000
(36,000)
(0.15
%)
Sales Tax
20,301,000
20,100,000
201,000
1.00%
Prepared Food &
Beverage
16,380,180
16,218,000
162,180
1.00%
BPOL Tax
12,839,000
12,844,000
(5,000)
(0.04 %)
Transient Occupancy
Tax
4,644,000
4,300,000
344,000
8.00%
Other Local Taxes
33,096,000
32,579,000
517,000
1.59%
Total Local Taxes $195,210,180 $193,982,000 $1,228,180 0.63%
Personnel (Salary /Benefit) Lapse •
Through December
$46,000,000
$45,500,000
$45,000,000
$44,500,000
$44,000,000
$43,500,000
$43,000,000
$42,500,000
$42,000,000
$52,762,855
Target
$51,552,231
Actual
YTD expenditures are 2.29% or $1.21 million below target.
Worker Compensation through December
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
$1,052,474
FY 2017 YTD
$837,500
FY 2018 Target
CI
$L370,978
FY 2018 YTD
YTD expenditures are 63.7% or $533k above target. YTD FY 2018
expenditures are 30.26% higher than prior YTD.
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Public Safety Overtime •
Through December
$852,867
FY 2017 YTD
$425,857
FY 2018 Target
$833,521
FY 2018 YTD
YTD expenditures are 95.73% or $407,664 above target. Higher
expenditures driven by Sheriff's Department inmate transport
requirements and Peak Time Ambulance staffing.
Children's Services Act (CSA) through December
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
$3,968,164 $3,644,587 $4,208,674
FY 2017 YTD FY 2018 Target FY 2018 YTD
•
YTD expenses are 15.4% or $564,087 above target. There
are currently 249 children in foster care.
Residential Juvenile Detention through December •
$500,000
$450,000
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
$447,475 $456,427
FY 2017 YTD FY 2018 Target
$345,625
FY 2018 YTD
YTD expenses are 24.28% or $110,802 below target.
Solid Waste Tipping Fees through December O
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
$1,046,439 $854,701 $979,738
FY 2017 YTD FY 2018 Target FY 2018 YTD
YTD costs are 14.6% or $125,037 above target.
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Fleet Parts through December O
$583,487 $448,033 $616,230
FY 2017 YTD FY 2018 Target FY 2018 YTD
FY18 YTD costs are 37.5% or $168,196 above target.
Assure a desirable region where
judicial needs are met and citizens
feel safe in their community.
Enhance Roanoke's
exceptional vitality as an
attractive, diverse,
culturally inclusive, vibrant
and active city in which to
live, learn, work and play.
Maintain and build quality
infrastructure that supports
healthy residential
neighborhoods, successful
commercial areas, and
accessible public facilities and
amenities.
Livability
l
City of Roanoke
Priorities
Safety iii4lEconomy
Ak
Cultivate a thriving business
environment and innovative
workforce opportunities to ensure
the prosperity of our community,
recognizing our role in both the
3ional and global economies.
Foster an environment for
lifelong learning which
encompasses cradle to
career and beyond through
shared services and
community involvement.
Infrastructure Government
Provide exceptional, yet cost
j competitive government
Human services that are collaborative,
Services transparent, responsive, and
1 innovative.
Foster a caring community that utilizes an
equitable, regional, and collaborative approach to
encourage preventative measures, intervention
services, and self - sufficiency while providing a
social safety net for citizens. B
Property Tax
Intergovernmental
Other Local Taxes
Sales Tax
Other Revenue
Total
Price of Government
Revenue Estimate by Major Category
Fiscal Year 2019
110,388,120
72,299,500
66,873,480
20,502,000
18,158,900
288,222,000
$ 288,222,000 23.2%
25.1%
■ Property Tax
■ Intergovernmental
■ Other Local Taxes
■ Sales Tax
■ Other Revenue
Increase of 1.9% when comparing the FY19 estimate to the FY18 Adopted Budget
Price of Government
Projected Revenue by Major Category
Fiscal Year 2019
Increase/
FY 2019
(Decline) From
FY 2018
Preliminary
FY 2018
Increase/
Adopted
Estimate
Adopted
(Decrease)
Real Estate Tax
84,000,000
86,483,120
2,483,120
3.0%
Personal Property Tax
23,941,000
23,905,000
(36,000)
(0.2 %)
Sales Tax
20,100,000
20,502,000
402,000
2.0%
Prepared Food and Beverage Tax
16,218,000
16,461,280
243,280
1.5%
Business License Tax
12,844,000
12,829,000
(15,000)
(0.1 %)
Transient Occupancy Tax
4,300,000
4,400,000
100,000
2.3%
Other Local Taxes
32,579,000
33,183,200
604,200
1.9 °%
Permits Fees and Licenses
911,000
899,300
(11,700)
(1.3 %)
Fines and Forefeitures
1,027,000
1,025,000
(2,000)
(0.2 °%)
Revenue from Use of Money /Property
216,000
291,000
75,000
34.7%
Health and Welfare Funding from Commonwealth
72,247,000
72,246,500
(500)
(0.0 %)
Other Funding from Federal and State
53,000
53,000
-
0.0%
Charges for Services
12,860,000
14,459,500
1,599,500
12.4%
Other Revenues
1,489,000
1,484,100
(4,900)
(0.3 %)
Total General Fund Revenues
282,785,000
288,222,000
5,437,000
1.9%
Net FY2019 Local Tax Growth
Local Tax Revenue Growth
RCPS share
CVB share of Lodging Tax
District Taxes share
NET IMPACT
$3,781,600
($1,358,940)
($37,500)
($28,700)
$2,356,460
19
Dates to Watch for
Refinement of Local Tax Estimates (update)
• February 2nd— appeal period ends for real estate
• Late Feb — real estate estimate refined
• February — NADA data available for vehicular values;
personal property estimate updated
• March 1St — Business license tax due date
• Mid March - BPOL estimate refined
• Early April — Commissioner of the Revenue releases
personal property levy
• Mid April — personal property estimate finalized
20
Current Steps in
Budget Development Process
✓ Recognition of approximately $1M of known cost increases
and planned 2% compensation increase
✓ Offers developed and submitted
✓ Inflationary cost increases and new supplementals submitted
separately
✓ Non - essential costs separated by departments
✓ Analysts review at object code level by department
✓ Director teams currently reviewing all offers to rank and
make funding recommendations
✓ Initial revenue estimate developed
✓ External agency requests submitted by January 251h being
reviewed
Balancing Summary
Economy 1,564,482
Education
1,880,662
88,803
1,969,465
RCPS(40% of adjusted local taxes)
79,592,200
1,176,540
80,768,740
Good Government
18,063,292
594,621
18,657,913
Human Services
37,623,979
779,232
38,403,211
Infrastructure
23,618,798
716,957
24,335,755
Livability
15,684,158
800,607
16,484,765
Safety
67,506,676
2,778,965
70,285,641
Outside Agencies (base does not yet
8,804,474
407,175
9,211,649
reflect any reductions)
Reserved Allocations
26,952,426
2,871,348
29,823,774
TOTALS:
$281,291,147
$10,610,432
$291,901,579
Price of Government $288,222,000
Variance ($3,679,579)
FY19 One -Time Requests
Economy
Education
$ 32,000
Good Government
30,507
Human Services
_
Infrastructure
53,000
Livability
71,362
Safety
812,647
Outside Agencies
_
Reserved Allocations
TOTALS: $999,516
Next Steps
• Budget Staff, Director and Budget Committee
Reviews
• Council Briefing — March 5, 2018
— Price of Government update
— Offers by Priority
— External Partners
— Capital Planning
— 5 Year Operating Planning
Capital Project Planning
• Maintain Current Capital Assets and Infrastructure Investment
for Livability and Economic Development
• Bridge Program
• Curb, Gutter and Sidewalk
• Streetscape Projects
• Storm Drains
• Civic Center
• School Maintenance
• Targeted Livability Investments
■ Parks and Recreation Master Plan
■ Libraries
Investments made within parameters of debt policy.
Current Debt Issuance Plan
FY 2018 -2022
Project
RCPS
Bridge Renovation
Library Master Plan
P &R Master Plan
Civic Center
Stormwater Management
Curb, Gutter and Sidewalk
Streetscapes Improvements
Fire Facility Master Plan
Fire /EMS Airpacks
911 Center
Street Improvements
RCIT Improvements
Passenger Rail
Fleet Capital Replacements
Technology Capital
2018
2019
$12,700,000
$12,700,000
4,156,000
670,000
2,500,000
2,500,000
1,000,000
1,500,000
2,000,000
2,000,000
1,500,000
1,500,000
500,000
375,000
5,025,000
1,400,000.
7,500,000
700,000
600,000
900,000
3,500,000
1,700,000
1,775,000
2,160,000
32,206,000 38,655,000
2020
$5,000,000
500,000
1,000,000
1,500,000
2,000,000
1,500,000
500,000
1,600,000
1,545,000
15,145,000
2021
$5,000,000
11,000,000
5,310,000
1,000,000
1,500,000
2,000,000
1,500,000
500,000
.1r rrI
2022
$5,000,000
11,000,000
2,399,000
1,000,000
1,500,000
2,000,000
1,500,000
500,000
645,000
2,500,000
600,000
28,410,000 28,644,000
Total
$40,400,000
22,000,000
13,035,000
8,000,000
7,000,000
10,000,000
7,500,000
2,000,000
6,045,000
1,400,000
7,500,000
700,000
1,500,000
2,500,000
8,000,000
5,480,000
143,060,000
• Adding $250,000 each year to have sufficient debt service funding for
current CIP
26
120%
10.0%
8.0%
6.00/6
4.00/6
2.0%
0.00/6
Debt Service as a % of Total
Expenditures
M%
91% 8,8%
9.5% 83% 76 7.8 8.3% 8.2%
.% °/a
2013 2014 2015 2016 2017 2018 2019 2020 2021
Fiscal Year
• Assumes 0% increase in operating expenditures FY 2019 through 2022
using FY 2018 projected expenditures as the base year
• Includes planned Debt Issuance FY 2018 through 2022
27
0%
)ebt
10licy
imit
FY 2019 -2023 CI P Needs
Project
2019
2020
RCPS
$12,700,000
$5,000,000
Bridge Renovation
$32,700,000
11,000,000
Library Master Plan
670,000
500,000
P &R Master Plan
2,500,000
1,000,000
Civic Center
1,500,000
1,500,000
Stormwater Management
2,000,000
2,000,000
Curb, Gutter and Sidewalk
1,500,000
1,500,000
Streetscapes Improvements
500,000
500,000
Fire Facility Master Plan
5,025,000
1,500,000
Fire /EMS Airpacks
7,500,000
500,000
911 Center
7,500,000
2,500,000
Street Improvements
645,000
RCIT Improvements
900,000
Passenger Rail
0
Fleet Capital Replacements
1,700,000
1,600,000
Technology Capital
2,160,000
1,545,000
38,655,000 15,145,000
2021
2022
2023
Total
$5,000,000
$5,000,000
$5,000,000
$32,700,000
11,000,000
11,000,000
22,000,000
5,310,000
2,399,000
8,879,000
1,000,000
1,000,000
1,000,000
6,500,000
1,500,000
1,500,000
1,500,000
7,500,000
2,000,000
2,000,000
2,000,000
10,000,000
1,500,000
1,500,000
1,500,000
7,500,000
500,000
500,000
500,000
2,500,000
645,000
5,670,000
0
7,500,000
0
900,000
2,500,000
2,500,000
600,000
600,000
4,500,000
3,705,000
28,410,000 28,644,000 11,500,000 122,354,000
Existing Projects Requiring Additional Funding
• Fire Facility Master Plan
— Station #2 - $7.86 million for construction and property acquisition
• Technology —Radio Replacements
— Additional funding of $500,000 in 2021
• Passenger Rail
— Initial estimate based on Amtrak requirements
— Updated cost estimate for multi -modal station - $11.1 million
• Existing funding - $1.5million
• Planned Debt Issuance - $2.5 million
• Remaining funding need - $7.1 million
• Fleet Capital Replacements
— Multi -year approach for Solid Waste and Fire -EMS vehicular replacements — FY 2023 -
$900,000
• Parks and Recreation
— Tinker Creek- $2.1 million
• Revenue sharing application of $2.1 million
— Bridge the Gap— Roanoke River- $1.5 million
• Revenue sharing application of $1.5 million
29
Projects Not Funded
• Public Works Service Center
— $5.3 million with $0.9 million for Stormwater Utility
• Capital Building Maintenance
— $1 million per year to support capital building improvements
• Downtown Master Plan
• Williamson Road Street Improvements
— Additional stakeholder outreach to be done by WRABA
30
Projects Identified but Not Programmed
Market Square Pedestrian Bridge
Parking Garage
— FY 2019 or FY 2020
Potential FY 2019 Capital Projects
(Cash Funded )
Project
Amount
Bridge Maintenance
440,131
Virginia Museum of Transportation (5'h of 5 allocations)
100,000
Jefferson Center (51h of 5 allocations)
100,000
TOTALS
$640,131
32
Next Steps
• March 5th:
— Follow -Up Information
— Update on Capital Project Planning
— Financial Policies
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'Iti,lonc (5411)853.2541
Fu v (541)853 -1145
,,Sl HVDANIE. M. MOON REYNOLDS, MM( F nnll: derk(',rmue,kuva.poe
('ily Clerk
February 9, 2018
Pastor Daniel J. Palmer
North Roanoke Baptist Church
6402 Peters Creek Road, N. W.
Roanoke, Virginia 24019
Dear Pastor Palmer:
CECELIA F. MCCOV
Deputy City Clerk
CECELIA T. W EBB, CM(
AW laut Depute City Clerk
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, February 5, 2018.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
Cecelia F. McCoy 0•/
Deputy City Clerk
nk4li;- COUNCIL , • • •
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: Request a Public Hearing to Lease an Approximate 60' X 100'
Plot of Land Located at Morningside Park along Morgan Avenue,
S.E. and Designated as Tax Map Number 4240102
Background
The Roanoke Community Garden Association, Inc. (RCGA) has expressed a
desire to lease an approximate 60' X 100' plot of land being a portion of
Morningside Park (Property) and located along Morgan Ave., S.E. designated as
Tax Map Number 4240102, for a Community Garden.
RCGA is organized exclusively for charitable, scientific and educational
purposes, more specifically to establish community gardens in order to provide
an opportunity for local residents to garden; to beautify the neighborhood; to
provide a meeting place for neighbors. Further, its purpose is to promote, to
educate and to disseminate information about sustainability and food security
to the local community.
The Morningside Park location will only be used for the purpose of maintaining
and operating a community garden, which use shall include, but is not limited
to, planting and harvesting of agricultural crops. The annual rental shall be
$10. The lease term requested is for five years, commencing March 1, 2018.
A public hearing is required for the consideration of such lease of public
property.
Recommended Action
Authorize the scheduling and advertising of the proposed lease of the Property
for a public hearing on February 20, 2018, at 7:00 p.m., or as soon thereafter as
the matter may be heard, or at such later date and time as the City Manager shall
determine, in his discretion.
,,.
- - - - - -- ---- = - - - -- - - - - --
Robert S. Cowell, Jr.
City Manager
Attachments: Lease Draft
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director, Department of Finance
Michael Clark, Director of Parks and Recreation
Robert Ledger, Acting Director Economic Development
Cassandra Turner, Economic Development Specialist
DRAFT 1/18/18
LEASE A REEMENT
THIS LEASE AGREEMENT ( "Lease" or "Lease Agreement'), made as of this
" day of , 2018, by and between the CITY OF ROANOKE,
VIRGINIA, a municipal corporation organized and existing under the laws of the
Commonwealth of Virginia ( "Lessor "), and ROANOKE COMMUNITY GARDEN
ASSOCIATION, INCORPORATED ( "Lessee "),
RECITALS:
WHEREAS, Lessor owns certain land located in the City of Roanoke, located at 0
Morgan Avenue, N.E., designated as Tax Map No. 4240102, and commonly known as
Momingside Park ( "Property ");
WHEREAS, Lessee operates and maintains community gardens at several locations
throughout the City of Roanoke, where participants can plant, harvest, grow and cultivate
vegetables, flowers, and other produce for the benefit of themselves and the community; and
WHEREAS, Lessee desires to lease the above referenced property from Lessor, and
Lessor desires to lease the same to Lessee, for use as a community garden, upon the terms and
conditions stated below.
NOW THEREFORE, Lessor and Lessee, for and in consideration of mutual covenants
contained in this Lease Agreement and the above recitals which are incorporated herein by
reference and made a part of this Lease Agreement, do hereby covenant and agree as follows:
I . Leased Premises - Lessor hereby leases to Lessee, subject to the terms and
conditions contained herein, and Lessee hereby leases from the Lessor, as tenant, an
approximately 6,000 sq. ft., more or less, portion of the Property as further detailed on the
attachment attached hereto as Exhibit A (hereinafter referred to as the "Leased Premises ").
2. Permitted Use - The Leased Premises shall only be used by Lessee for the purpose
of maintaining and operating a community garden, which use shall include, but not be limited to,
planting and harvesting of agricultural crops, and activities ancillary thereto, and for no unlawful
purpose, or other purpose that is not reasonably related to the operation and maintenance of a
community garden, and for no unlawful purpose, either as of the date of this Lease Agreement or
on any unrecorded form thereof, or other purpose that is not reasonably related to the operation
and maintenance of community garden, as determined by Lessor, and as further detailed in
Lessee's proposal to Lessor dated Jane 27, 2017, attached hereto as Exhibit B and made a part of
this Agreement. The Leased Premises may not be used for any other purpose without the written
permission of the Lessor.
3. Term - The term of this Lease Agreement shall be for a period of five (5) years,
commencing on , 2018, and continuing until midnight, , 2023. This
Lease shall be terminable by either party at any time, for any reason, during the term of this
Lease, upon ninety (90) days written notice to the other party.
4. Rental - Annual rental shall be $10.00 non - refundable, payable in advance for
each year during the term of the Lease, and mailed or otherwise delivered to the Lessor's
Treasurer, City of Roanoke, P. O. Box 1451, Roanoke, VA 24007. Checks should be made
payable to the Roanoke City Treasurer.
5. Subleasine - Lessee covenants and agrees that it will not sublet, license, assign, or
transfer by operation of law or otherwise this Lease Agreement, the Leased Premises or any
right Lessee is authorized to exercise hereunder, without the prior written consent of the Lessor,
such written consent to include a specific reference to this Lease Agreement or any unrecorded
form thereof. Any attempt by the Lessee to sublet, license, assign, or transfer by operation of
law or otherwise this Lease Agreement, the Leased Premises, or any rights Lessee is authorized
to exercise hereunder without the prior written consent of the Lessor, shall result in the
automatic termination of this Lease Agreement.
6. Condition of the Leased Premises - Lessee has inspected the Leased Premises and
acknowledges that the Leased Premises are suitable for the purpose intended by the Lessee, and
the Leased Premises are being made available in its "as is" , "where is" condition, and the Leased
Premises are being accepted by Lessee in such condition. Lessor makes no warranties of any
kind regarding any aspect of the Leased Premises and its suitability for the Permitted Use,
including but not limited to, the physical and environmental condition of the Leased Premises,
and Lessor expressly disclaims any express or implied warranties regarding the Leased Premises.
7. Alterations and Improvements - There shall be no major alterations of the
Leased Premises by Lessee, without Lessor's prior written consent, such prior written consent
shall be required before Lessee shall be allowed to construct and install a gravel pathway. Other
structures shall be approved by Lessor, if at all, in writing by Lessor before construction or
installation of the same. Lessee agrees to remove such gravel pathway, and other structures, if
approved by Lessor and restore the Leased Premises to the same condition that existed at the
commencement of this Lease, at Lessee's sole cost and expense, upon the termination.
expiration, or cancellation of this Lease by either party. Lessee agrees to pay for the cost of any
damage to the Leased Premises caused by such removal or restoration at Lessee's sole expense.
Lessee further agrees that it shall remove any structure or property installed by Lessee that is
objectionable to Lessor in the sole discretion and determination of Lessor within fifteen (15)
calendar days of receipt of notice from Lessor to do so.
8. Utilities - Lessee shall pay all utility connections and service charges, if any,
with respect to the Leased Premises.
9. Maintenance- Lessee agrees to be responsible for all maintenance of any kind on
the Leased Premises. Lessee agrees that it shall not allow the Leased Premises to become
unsightly or overgrown with, weeds, vegetation and crops, in the determination or Lessor, and
shall otherwise keep the Leased Premises in good appearance and free and clear of debris and
litter. Lessee further agrees that it shall trim and remove such overgrowth upon demand by
Lessor. Lessee shall assume all liability for damage or loss to persons or property by its actions
or actions of its machinery, equipment, agents, employees, guests, invitees and contractors in
connection with this Lease. The parties agree that Lessor shall not have any responsibility to
maintain the Leased Premises.
10. Restoration of Premises- Lessee shall restore the Leased Premises to the same
condition in which the Leased Premises existed prior to commencement of this Lease, upon
termination, nomenewal, or cancellation of this Lease Agreement.
11. Inspection- Lessee hereby grants and gives to the Lessor, its agents and
employees the right and license to enter the Leased Premises, without notice, at any reasonable
time to inspect the Premises or to conduct a reasonable environmental investigation, including
but not limited to, an environmental assessment or audit of the Premises to satisfy the Lessor that
the Premises are free from environmental contaminations and hazards. The Lessor may employ
4
engineers to conduct such investigations on the Lessor's behalf, and the Lessee shall give to such
engineers the same rights and licenses as the Lessor may have pursuant to this section.
The Lessee shall from time to time and upon the request of the Lessor, give to the Lessor
or to whomever the Lessor may designate, such assurances as may be necessary to show that the
Lessee is in compliance with any and all Environmental Laws. The Lessor shall use its best
efforts to minimize interference with the Lessee's business but shall not be liable for any
interference or harm caused by the Lessor's exercise of its rights under this section. If after
conducting any such Environmental investigation as required herein, should any environmental
contamination be found that is the result of Lessee, its employees, guest, agents, patrons, or
assigns, the cost of such investigation and audit, in addition to all costs required to comply with
any Environmental Law and to conduct necessary cleanup, and the payment of any fines and
penalties made against Lessor by any court or regulatory agency as a result of any such
environmental condition existing shall be borne by the Lessee and paid by Lessee immediately
upon written demand therefore.
12. Compliance with laws mles and regulations - In Lessee's exercise of the rights and
privileges granted herein, Lessee, its agents, employees, guests, invitees, contractors, and/or any
other person over whom Lessee has control shall observe, obey and comply fully at Lessee's own
expense with all present and future, federal, state and local laws, rules or regulations, applicable
to or affecting directly or indirectly Lessee or its operations and activities on or in connection
with the Leased Premises.
13. Indemnity — Lessee shall indemnify and hold harmless the Lessor, its officers,
agents and employees, against any and all loss, cost or expense, including attorney's fees,
resulting from any claim, whether or not reduced to a judgment, and for any liability of any
5
nature whatsoever that may wise out of or result from activities or omissions of Lessee, its
successors, officers, agents, employees, assigns, guests, contractors, or invitees, on the Leased
Premises, pursuant to this Lease, including, without limitation, fines and penalties, violations of
federal, state or local laws, or regulations promulgated thereunder, personal injury, wrongful
death, or property damage claims. In addition to the indemnification provision contained
elsewhere in this Lease Agreement, and regardless of the Lessor's acquiescence, Lessee agrees to
indemnify, defend and hold the Lessor, its officers, agents and employees, harmless from any
and all costs, liabilities, expenses, lines, penalties, or civil judgments, including attorney's fees
resulting from or obtained against or paid by the Lessor as a result of Lessee's violations of or
failure to comply with any other provisions of this Lease Agreement. This provision shall survive
the termination, cancellation, or expiration of this Lease.
14. Insurance Coveraee — Lessee shall, at its sole expense, obtain and maintain during
the life of this Lease Agreement, the insurance policies required by this Section. Any required
insurance policies shall be effective prior to the beginning date of this Lease Agreement. The
following policies and coverages are required:
(a) Commercial General Liability. Commercial General Liability insurance, written
on an occurrence basis and including products /completed operations coverage, shall insure
against all claims, loss, cost, damage, expense or liability from loss of life or damage or injury to
persons or property arising out of the Licensee's /should this be Lessee's actions under this Lease
Agreement. The minimum limits of liability for this coverage shall be $1,000,000 combined
single limit for any one occurrence.
(b) Contractual Liability. Broad form Contractual Liability insurance shall include the
indemnification obligation set forth in Section 13 and Section 18 of this Lease Agreement.
6
(c) Tenant's insurance. Lessee shall, at its sole cost and expense, obtain and maintain
during the life of this Agreement a property insurance policy written on an "all risk" basis
insuring buildings, HVAC, and all of tenant's personal property, including, but not limited to,
equipment, furniture, fixtures, furnishings, and leasehold improvements which are Lessee's
responsibility, for not less than full replacement cost of such property. Lessee is responsible for
and all deductibles and coinsurance penalties that may apply. All proceeds of such insurance
shall be used to repair or replace tenant's property. Such insurance coverage shall include an
amount equal to twelve months loss of rent coverage payable to the Lessor.
(d) Workers' Compensation. Workers' Compensation insurance covering Licensee's
statutory obligation under the laws of the Commonwealth of Virginia and Employer's Liability
insurance shall be maintained for all its employees engaged in work on the Premises. Minimum
limits of liability for Employer's Liability shall be $100,000 bodily injury by accident each
occurrence; $500,000 bodily injury by disease (policy limit); and $100,000 bodily injury by
disease (each employee). With respect to Workers' Compensation coverage, the Contractor's
insurance company shall waive rights of subrogation against the City, its officers, employees,
agents, volunteers and representatives. The insurance overages and amounts set forth in
subsections (a), (b), (c) and (d) of this Section may be met by an umbrella liability policy
following the form of the underlying primary coverage. Should an umbrella liability insurance
coverage policy be used, such coverage shall be accompanied by a certificate of endorsement
stating that it applies to the specific policy numbers indicated for the insurance providing the
overages required by subsections (a), (b), (c) and (d), and it is further agreed that such statement
shall be made a part of the certificate of insurance furnished by Lessee to the City.
All insurance shall meet the following requirements:
(a) Lessee shall famish the City a certificate or certificates of insurance showing the
type, amount, effective dates and date of expiration of the policies. Certificates of insurance shall
include any insurance deductibles.
(b) Insurance cancellation will be in accordance with policy.
(c) The required certificate or certificates of insurance shall time the City of
Roanoke, its officers, employees, agents, volunteers and representatives as additional insured.
(d) Where waiver of subrogation is required with respect to any policy of insurance
required under this Section, such waiver shall be specified on the certificate of insurance.
(e) Insurance coverage shall be in a form and with an insurance company approved
by the City which approval shall not be unreasonably withheld. Any insurance company
providing coverage under this Lease Agreement shall be authorized to do business in the
Commonwealth of Virginia. Such coverage shall not be canceled or materially altered except
after thirty days written notice of such cancellation or material alteration to the Director of Risk
Management of the Lessor. Prior to the execution of this Lease Agreement, Lessee shall provide
the Lessor's Director of Risk Management with an exact copy of the Certificate of Insurance as
specified above. All renewal policies shall be delivered to the Lessor's Director of Risk
Management at least fifteen days prior to the expiration date of the expiring policy. If at any time
the coverage, carrier or limits on any policy or the insurance requirements contained herein shall
become unsatisfactory to the Lessor, Lessee shall forthwith provide a new policy meeting the
requirements of the Lessor.
15. Compliance with Environmental Laws — Lessee, its agents, employees, guests,
patrons, and assigns, shall comply and ensure the compliance with all federal, state and local
laws, rules, regulations, resolutions and ordinances controlling air, water, noise, solid waste and
8
other pollution and relating to the use, storage, transportation, release or disposal of hazardous
material substances or waste, which materials include, but are not limited to, any fertilizer and
others products used in the gardening process.
I& Hazardous Waste and Materials Prohibited - Lessee shall not bring or allow or
permit to be brought onto, stored, disposed of, or released, any hazardous, toxic, or petroleum
substances, waste or materials of any kind on the Leased Premises, except if the some we
considered as fertilizer or other commonly used gardening materials.
17. Resort release of Hazardous Materials - Lessee shall immediately furnish to the
Lessor's Director of Risk Management written notice of any and all releases of hazardous waste,
materials or substances whenever such releases are required to be reported to any federal, state,
or local authority, and pay for all cleanup and removal costs. Such written notice shall identify
the substance released, the amount released, the measures undertaken to cleanup and remove the
released material and any contaminated soil or water. Lessee shall also provide Lessor with
copies of any and all reports resulting from tests on the Leased Premises or made to any
governmental agency which relate to the Leased Premises.
18. Environmental Indemnifications - Regardless of the City's acquiescence and in
addition to the indemnification provisions contained elsewhere in this Lease Agreement, Lessee
shall indemnify, defend, and hold Lessor, its officers, agents and employees, harmless from all
costs, liabilities, penalties, or fines, including attorney's fees, resulting from or arising out of
Lessee, its employees, agents, guests, patrons, or assigns, violation of the environmental
provisions contained in this Lease Agreement and agrees to reimburse the Lessor for any and all
costs and expenses incurred in eliminating or remedying such violations. Lessee further
covenants and agrees to reimburse and hold the Lessor its officers, agents and employees,
9
harmless from all costs, expenses, attorney's fees and all penalties or civil judgments obtained
against the Lessor as a result of Lessee's, its employees, agents, guests, patrons, or assigns, use,
release or disposal of petroleum product, hazardous substance, material, or waste onto the ground
or into the air or water. Lessee agrees to waive any and all statutes of limitations applicable to
any controversy or dispute arising under these environmental provisions and Lessee further
agrees that it will not raise or plead a statute of limitation defense in any action arising out of
Lessee's failure to comply with the environmental provisions contained herein. This provision
shall survive the termination, cancellation, or expiration of this Lease.
19. Notice - Unless otherwise specified, all notices, consents and approvals required
or authorized by this Lease Agreement to be given by or on behalf of either party to the other,
shall be in writing and signed by a duly designated representative of the party by or on whose
behalf they are given and shall be deemed given three days after the time a certified letter
properly addressed, postage prepaid, is deposited in any United States Post Office or upon hand
delivery. Notice to the City of Roanoke shall be addressed to the:
City of Roanoke
Attention: Economic Development Manager
117 Church Avenue, S.W.
Roanoke, Virginia 24011
(w. a copy to the Parks and
Recreation Manager,
Room 303
Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
or at such other office as Lessor may hereinafter designate by notice to the Lessee in writing.
Notice to the Lessee shall be sent to:
Roanoke Community Garden Association
m
Attention: Heather O'Bryan
655 Highland Avenue, SE,
Roanoke, Virginia 24013
or at such other place as Lessee may hereinafter designate by notice to the Lessor in writing.
20. Default- In addition the event Lessee breaches any provision of this Lease
Agreement, and does not cure such breach within thirty (30) days after written notice of demand
by Lessor, or Lessee has not established a community garden in accordance with Lessee's
proposal attached as Exhibit B within six months of the date of this Lease Agreement, as
determined by Lessor, this Lease Agreement shall terminate automatically, and Lessee agrees
that Lessor may pursue Lessor's remedies available at law or in equity.
21. Entire Agreement - This Lease Agreement constitutes the entire understanding
between the parties. Any changes or modification of this Lease Agreement must be in writing
signed by both parties.
22. Severabili[v - In the event any provision herein shall be finally declared void or
illegal by any court or administrative agency having jurisdiction, the remaining provisions shall
continue in full force and effect as nearly as possible in accordance with the original intent of the
parties.
23. Headings - The headings used in this Lease Agreement are intended for
convenience and reference only and do not define, expand, or limit the scope or meaning of any
provision of this Lease Agreement.
IN WITNESS WHEREOF, the parties have executed this Lease Agreement as of the day
and year first written above:
ATTEST:
Stephanie M. Moon Reynolds, City Clerk
Approved as to form:
Assistant City Attorney
LESSOR:
CITY OF ROANOKE, VIRGINIA
By
Robert S. Cowell, Jr., City Manager
LESSEE:
ROANOKE COMMUNITY GARDEN
ASSOCIATION, INC., a Virginia
corporation
By (SEAL)
Printed Name:
Approved as to execution:
Assistant City Attorney
12
EXHIBIT A
DIAGRAM OF LEASED PREMISES
13
LESSEE'S PROPOSAL TO LESSOR DATED JUNE 27 ,2017
PARKS, TRAILS AND GREENWAYS
PROJECT PROPOSAL FORM
For Office
Re Use Only ROA N O K E
Date Received: Received 6y'. _.
PARKS AND RECREATION
Section I - Applicant Information
Applicant /Organization Name: Roanoke Community Garden Assocation
Main Contact Name (if applicable): Heather O'Bryan or Tina Badger
Applicant /Organization Address: PO Boa 4326 Roanoke, VA 24015
Work Phone: 540- 627 -6772 Noble Phone: Same Email: heather @roanokscommunitygarden.org
Section 11 - Project Information
Proposed Project Description (use additional pages If necessary): We propose a community garden in Momingside Park in
SE Roanoke. This project will Include an in ground garden outlined by pea - gravel pathways. We also plan to outline the
garden with fruit bushes and an alle of fruit trees.
Included with Proposal ❑ Shop Drawings E3 Prints ❑ Photos ❑ Samples
❑ Letter(s) of Support ❑ Change Request ❑ Initial Proposal (if applicable)
Itemized Listing of All Attachment:
I Map of Mamingside with the proposed area S
2. __. 6.
3. 7.
4 s.
Purpose of Proposal: Approval 0 Review /Comment ❑ As Requested
❑ Returned Data 0 Revisions ❑ FYI /No Action
Is this project specifically Identified in the Department's Comprehensive Master Plan? I] Yes ❑ No
If not, please identify what portion(s) of the City's Comprehensive Plan this proposal addresses: _
Have all other City permitting requirements been identified and approved? ❑ Yes E` No
If so, please attach copies of the approved permits.
Section III - A`u -tlhor d Signature
Applicant Signa[ �._`"J�, '�l� Date 7 � / 74 )3----
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CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: Request a Public Hearing for Western Virginia Water Authority
for a New 20 -foot Easement along Kenwood Boulevard
Background:
The Western Virginia Water Authority ( WVWA), is requesting a new permanent 20-
foot easement to construct, install, improve, operate, inspect, use, maintain,
repair or replace a sewer line or lines together with related improvements
including slope(s), if applicable (the "Permanent Easement "), and two five foot
(5') temporary construction easements to use as a construction staging and
laydown area (the "Temporary Easements ") (collectively, the "easements "),
together with the right of ingress and egress thereto from a public road, upon,
over, under, and across those tracts or parcels of land belonging to the City,
acquired by deed dated May 26, 2010, and recorded in the Clerk's Office for
Circuit Court of the City of Roanoke, Virginia, as Instrument Number
100004820, and designated on the Land Records as Tax Map No. 4321029 (the
"Property ").
Recommended Action:
Authorize the scheduling of a public hearing to consider the granting of the 20-
foot easement along Kenwood Boulevard, along the boundary of the
aforementioned City -owned properties, for February 20, 2018, at 7:00 p.m., or
at such time thereafter as the matter may be reached, or at such later date and
time as the Ci ager may determine.
-- ----- --- - - - - --
Robert S. Cov4ell,
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Luke E. Pugh, P.E., City Engineer
Cassandra L. Turner, Economic Development Specialist
1 �
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SEWER EASEMENT &
5' TEMPORARY
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BEING GRANTED BY
THE CITY OF ROANOKE, VA.
TO THE
WESTERN VIRGINIA
WATER AUTHORITY
SITUATED AT THE TERMINUS
OF KENWOOD BLVD., SE
CITY OF ROANOKE, VIRGINIA
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BEING GRANTED BY
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OF KENWOOD BLVD., SE
CITY OF ROANOKE, VIRGINIA
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SEWER EASEMENT &
5' TEMPORARY
CONSTRUCTION EASEMENTS
BEING GRANTED BY
THE CITY OF ROANOKE, VA.
TO THE
WESTERN VIRGINIA
WATER AUTHORITY
SITUATED AT THE TERMINUS
OF KENWOOD BLVD., SE
CITY OF ROANOKE, VIRGINIA
ATES, P.C.
I ROANOKE, VIRGINIA
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EASEMENT [ON TABLE
LIVE
BEARMC
DISTANCE
SI -S2
5 22Y0'I8' W
2115'
S2 -SJ
5 J7O5'1O' E
50.72'
S7 -54
N 1995'17' E
14.30'
S4 -S5
N 71:74'25' E
B66'
55 -SI
N 3795'10' W
51.41'
AREA - 1,007 SE - 0.0231 AC
NOTES:
1. THE PURPOSE OF THIS EXHIBIT IS TO CREATE A NEW 20' PUBLIC
SANITARY SEWER EASEMENT & 5' TEMPORARY CONSTRUCTION
EASEMENTS AND DOES NOT CONSTITUTE A BOUNDARY SURWY.
2 THIS EXHIBIT WAS PREPARED WITHOUT THE BENEFIT OF A
CURRENT BILE REPORT AND ENCUMBRANCES MAY EXIST
THAT AFFECT THE SU&ECT PROPERTY THAT ARE NOT SHOWN HEREON.
1 FOR CLARITY PURPOSES NOT ALL PHYSICAL IMPRO"ENTS TO
THE SUB.ECT PROPERTY ARE SHOWN ON THIS EXHIBIT.
4. MIS EXHAAT 15 BASED ON A CURRENT FIELD S WY.
EXHIBIT "A"
EXHIBIT SHOWING NEW
20' PUBLIC SANITARY SEWER EASEMENT &
5' TEMPORARY CONSTRUCTION EASEMENTS
BEING GRANTED BY
THE CITY OF ROANOKE, VA.
TO THE
WESTERN VIRGINIA WATER AUTHORITY
SITUATED AT THE TERMINUS OF
KENWOOD BLVD., SE
CITY OF ROANOKE, VIRGINIA
N.IEftY.r 16 2017 1 UW LUMSDEN ASSOCIA'
-- - NONE - 6-A'N' ......... ...... ......... ..............
COMM. NO ROANOKE VIRGINIA
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i
SHEET 1 11 2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: Request a Public Hearing to Renew Lease Approximately 0.3664
Acres of Land Located at the Northeast Corner of 13'h Street and
Cleveland Avenue and Designated as Tax Map Number 1220803
Background
The Roanoke Community Garden Association, Inc. (RCGA) has leased
approximately 0.3664 acres of land located at the Northeast corner of 13 1h
Street and Cleveland Avenue, designated as Tax Map Number 1220803, for a
Community Garden since January 2013. The current lease terminates on
January 31, 2018, and the RCGA has requested another five year lease term.
Currently, the RCGA operates four (4) other community garden locations. The
other locations are 824 Campbell Ave. S.W., 508 Day Ave., 1718 Salem Ave. and
the corner of 24" St. and Salem Ave.
RCGA is organized exclusively for charitable, scientific and educational
purposes, more specifically to establish community gardens in order to provide
an opportunity for local residents to garden; to beautify the neighborhood; to
provide a meeting place for neighbors. Further, its purpose is to promote, to
educate and to disseminate information about sustainability and food security
to the local community.
The 13'" Street location will only be used for the purpose of maintaining and
operating a community garden, which use shall include, but is not limited to,
planting and harvesting of agricultural crops. The annual rental shall be $10.
The five year lease term requested would commence on March 1, 2018.
A public hearing is required for the consideration of such lease of public
property.
Recommended Action:
Authorize the scheduling and advertising of the proposed lease of the Property
for a public hearing on February 20, at 7:00 p.m., or as soon thereafter as the
matter may be heard, or at such later date and time as the City Manager shall
determine, in his discretion.
Robert S. Cowell, Jr.
-- - - - - --
City Manager
Attachments: Lease
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director, Department of Finance
Robert Ledger, Acting Director, Economic Development
Cassandra Turner, Economic Development Specialist
DRAFT - January 29, 2018
LEASE AGREEMENT
THIS LEASE AGREEMENT, made as of this 1" day of February, 2018, by and
between the CITY OF ROANOKE, VIRGINIA, a municipal corporation organized and
existing under the laws of the Commonwealth of Virginia ( "Lessor "), and ROANOKE
COMMUNITY GARDEN ASSOCIATION, INCORPORATED, a Virginia corporation
( "Lessee "),
WITNESSETH:
WHEREAS, Lessor owns certain land located in the City of Roanoke, designated as Tax
Map No. 1220803;
WHEREAS, Lessee operates and maintains community gardens at several locations
throughout the City of Roanoke, where participants can plant, harvest, grow and cultivate
vegetables, flowers, and other produce for the benefit of themselves and the community; and
WHEREAS, Lessee has leased such property from Lessor pursuant to a lease dated
February 1, 2013, for a five year term, which lease expires on January 31, 2018 (the "2013
Lease "), and Lessee desires to continue to lease the above referenced property from Lessor for
use as a community garden, and Lessor desires to lease the same to Lessee, , upon the terms and
conditions stated below.
NOW THEREFORE, Lessor and Lessee, for and in consideration of mutual covenants
contained in this Lease Agreement and the above recitals which are incorporated herein, do
hereby covenant and agree as follows:
I . Leased Premises - Lessor hereby leases to Lessee, subject to the terms and
conditions contained herein, and Lessee hereby accepts from the Lessor, as tenant,
approximately 0.3664 acres of land, more or less, located at the Northeast comer of 13I" Street
and Cleveland Avenue, in the City of Roanoke, Virginia, and designated as Tax Map No.
1220803 (hereinafter referred to as the "Leased Premises ").
2. Permitted Use - The Leased Premises shall only be used for the purpose of
maintaining and operating a community garden, which use shall include, but not be limited to,
planting and harvesting of agricultural crops, and activities ancillary thereto, and for no unlawful
purpose, or other purpose, within the determination of Lessor, that is not reasonably related to
the operation and maintenance of a community garden.
3. Term - The term of this Lease Agreement shall be for a period of five (5) years,
commencing on February 1, 2018, and continuing until midnight, January 31,2023. This lease
shall be terminable by Lessee at any time during the term of this Lease, upon thirty days written
notice to Lessor. This Lease shall only be terminable by Lessor for cause due to default by
Lessee of any of the terms and conditions of this Lease which are not cured as provided herein,
during the 5 year term of the Lease.
4. Rental - Annual rental shall be $10.00 non - refundable, payable in advance for the
entire tern of the lease, and mailed or otherwise delivered to the Lessor's Treasurer, City of
Roanoke, P. O. Box 1451, Roanoke, VA 24007. Checks should be made payable to City
Treasurer.
5. Subleasine - Lessee covenants and agrees that it will not sublet, license, assign, or
transfer by operation of law or otherwise this Lease Agreement, the Leased Premises or any
right Lessee is authorized to exercise hereunder, without the prior written consent of the Lessor.
Any attempt by the Lessee to sublet, license, assign, or transfer by operation of law or otherwise
this Lease Agreement, the Leased Premises, or any rights Lessee is authorized to exercise
hereunder without the prior written consent of the Lessor shall result in the automatic
termination of this Lease Agreement.
6. Condition of the Leased Premises - Lessee has inspected the Leased Premises and
acknowledges that the Leased Premises are suitable for the purpose intended by the Lessee, and
the Leased Premises are being made available "as is ", "where is ", and accepted in their present
condition. Lessor makes no warranties of any kind regarding any aspect of the Leased Premises,
including but not limited to, the physical and environmental condition of the Leased Premises,
and the parties agree that Lessor expressly disclaims any express or implied warranties
regarding the Leased Premises.
7. Alterations and Improvements - There shall be no major alterations of the
Leased Premises, without Lessor's prior written consent. The parties acknowledge that Lessee
was allowed under the 2013 Lease to construct a small shelter for the purpose of sheltering
participants from the elements and to allow for the education of participants, and small structures
on the Leased Premises for storage of equipment which structures may include a fence, used in
connection with the community garden only, at Lessee's sole expense, upon Lessor's prior
approval in writing. Lessee may continue to do the same under this Lease Agreement. Provided,
however, that Lessee agrees to remove the structures, fences, and shelters, and restore the Leased
Premises to the same condition that existed at the commencement of this Lease or the 2013
Lease, at Lessee's sole expense, upon the termination or cancellation of this Lease. Lessee
agrees to pay for the costs of any damages to the Leased Premises caused by such removal or
restoration. This provision shall survive the termination or expiration of this Lease Agreement,
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8. Utilities - Lessee shall pay all utility connections and service charges, if any,
with respect to the Leased Premises.
9. Maintenance- Lessee agrees to be responsible for all maintenance of any kind on
the Leased Premises. Lessee agrees that it shall not allow the Leased Premises to become
unsightly or overgrown with, weeds, vegetation and crops, in the determination or Lessor and
shall otherwise keep the Leased Premises in good appearance and free and clear of debris and
litter. Lessee further agrees that it shall trim and remove such overgrowth upon demand by
Lessor. Lessee shall assume all liability for damage or loss to persons or property by its actions
or actions of its machinery, equipment, agents, employees, guests, invitees and contractors in
connection with this Lease. Lessee agrees that Lessor shall have no maintenance obligations of
any kind to Lessee or the Leased Premises pursuant to this Lease Agreement.
10. Incorporation of Rules and Regulation s- Lessee shall require and ensure that any
persons or entities using the Leased Premises to comply with Lessee's rules and regulations,
which are attached to this Lease Agreement as Exhibit A, and incorporated herein.
11. Inspection- Lessee hereby grants and gives to the Lessor, its agents and
employees the right and license to enter the Leased Premises, without notice, at any reasonable
time to inspect the Premises or to conduct a reasonable environmental investigation, including
but not limited to an environmental assessment or audit of the Premises to satisfy the Lessor that
the Premises are free from environmental contaminations and hazards. The Lessor may employ
engineers to conduct such investigations on the Lessor's behalf, and the Lessee shall give to such
engineers the same rights and licenses as the Lessor may have pursuant to this section.
The Lessee shall from time to time and upon the request of the Lessor, give to the Lessor
or to whomever the Lessor may designate such assurances as may be necessary to show that the
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Lessee is in compliance with any and all Environmental Laws. 'the Lessor shall use its best
efforts to minimize interference with the Lessee's business but shall not be liable for any
interference or harm caused by the Lessor's exercise of its rights under this section. If after
conducting any such Environmental investigation as required herein, should any environmental
contamination be found that is the result of Lessee, its employees, guest, agents, patrons, or
assigns, the cost of such investigation and audit, in addition to all costs required to comply with
any Environmental Law and to conduct necessary cleanup, and the payment of any fines and
penalties made against Lessor by any court or regulatory agency as a result of any such
environmental condition existing shall be home by the Lessee and paid by Lessee immediately
upon written demand therefore.
12. Compliance with laws, rules and regulations - In Lessee's exercise of the rights and
privileges granted herein, Lessee, its agents, employees, guests, invitees, contractors, and/or any
other person over whom Lessee has control shall observe, obey and comply fully at Lessee's own
expense with all present and future, federal, state and local laws, rules or regulations, applicable
to or affecting directly or indirectly Lessee or its operations and activities on or in connection
with the Leased Premises.
13. Indemnity — Lessee shall indemnify and hold harmless the Lessor, its officers,
agents and employees, against any and all loss, cost or expense, including attorney's fees,
resulting from any claim, whether or not reduced to a judgment, and for any liability of any
nature whatsoever that may arise out of or result from activities or omissions of Lessee, its
successors, officers, agents, employees, assigns, guests, contractors, or invitees, on the Leased
Premises, pursuant to this lease, including, without limitation, fines and penalties, violations of
federal, state or local laws, or regulations promulgated thereunder, personal injury, wrongful
5
death, or property damage claims. In addition to the indemnification provision contained
elsewhere in this Lease Agreement, and regardless of the Lessor's acquiescence, Lessee agrees to
indemnify, defend and hold the Lessor, its officers, agents and employees, harmless from any
and all costs, liabilities, expenses, lines, penalties, or civil judgments, including attorney's fees
resulting from or obtained against or paid by the Lessor as a result of Lessee's violations of or
failure to comply with any other provisions of this Lease Agreement. This provision shall
survive the termination or expiration of this Lease Agreement.
14. Insurance Coverase - Lessee shall, at its sole expense, obtain and maintain during
the life of this Lease Agreement, the insurance policies required by this Section. Any required
insurance policies shall be effective prior to the beginning date of this Lease Agreement. The
following policies and coverages are required:
(a) Commercial General Liability. Commercial General Liability insurance, written
on an occurrence basis and including products /completed operations coverage, shall insure
against all claims, loss, cost, damage, expense or liability from loss of life or damage or injury to
persons or property arising out of the Licensee's /should this be Lessee's actions under this Lease
Agreement. The minimum limits of liability for this coverage shall be $1,000,000 combined
single limit for any one occurrence.
(b) Contractual Liability. Broad form Contractual Liability insurance shall include the
indemnification obligation set forth in Section 13 and Section 18 of this Lease Agreement.
(c) Tenant's insurance. Lessee shall, at its sole cost and expense, obtain and maintain
during the life of this Agreement a property insurance policy written on an "all risk" basis
insuring buildings, HVAC, and all of tenant's personal property, including, but not limited to,
equipment, furniture, fixtures, furnishings, and leasehold improvements which are Lessee's
6
responsibility, for not less than full replacement cost of such property. Lessee is responsible for
and all deductibles and coinsurance penalties that may apply. All proceeds of such insurance
shall be used to repair or replace tenant's property. Such insurance coverage shall include an
amount equal to twelve months loss of rent coverage payable to the Lessor.
(d) Workers' Compensation. Workers' Compensation insurance covering Licensee's
statutory obligation under the laws of the Commonwealth of Virginia and Employer's Liability
insurance shall be maintained for all its employees engaged in work on the Premises. Minimum
limits of liability for Employer's Liability shall be $100,000 bodily injury by accident each
occurrence; $500,000 bodily injury by disease (policy limit); and $100,000 bodily injury by
disease (each employee). With respect to Workers' Compensation coverage, the Contractor's
insurance company shall waive rights of subrogation against the City, its officers, employees,
agents, volunteers and representatives. The insurance overages and amounts set forth in
subsections (a), (b), (c) and (d) of this Section may be met by an umbrella liability policy
following the form of the underlying primary coverage. Should an umbrella liability insurance
coverage policy be used, such coverage shall be accompanied by a certificate of endorsement
stating that it applies to the specific policy numbers indicated for the insurance providing the
overages required by subsections (a), (b), (c) and (d), and it is further agreed that such statement
shall be made a part of the certificate of insurance famished by Lessee to the City.
All insurance shall meet the following requirements:
(a) Lessee shall furnish the City a certificate or certificates of insurance showing the
type, amount, effective dates and date of expiration of the policies. Certificates of insurance shall
include any insurance deductibles.
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(b) Insurance cancellation will be in accordance with policy.
(c) The required certificate or certificates of insurance shall name the City of
Roanoke, its officers, employees, agents, volunteers and representatives as additional insured.
(d) Where waiver of subrogation is required with respect to any policy of insurance
required under this Section, such waiver shall be specified on the certificate of insurance.
(e) Insurance coverage shall be in a form and with an insurance company approved
by the City which approval shall not be unreasonably withheld. Any insurance company
providing coverage under this Lease Agreement shall be authorized to do business in the
Commonwealth of Virginia. Such coverage shall not be canceled or materially altered except
after thirty days written notice of such cancellation or material alteration to the Director of Risk
Management of the Lessor. Prior to the execution of this Lease Agreement, Lessee shall provide
the Lessor's Director of Risk Management with an exact copy of the Certificate of Insurance as
specified above. All renewal policies shall be delivered to the Lessor's Director of Risk
Management at least fifteen days prior to the expiration date of the expiring policy. If at any time
the coverage, carrier or limits on any policy or the insurance requirements contained herein shall
become unsatisfactory to the Lessor, Lessee shall forthwith provide a new policy meeting the
requirements of the Lessor.
15. Compliance with Environmental Laws — Lessee, its agents, employees, guests,
patrons, and assigns, shall comply and ensure the compliance with all federal, state and local
laws, rules, regulations, resolutions and ordinances controlling air, water, noise, solid waste and
other pollution and relating to the use, storage, transportation, release or disposal of hazardous
material substances or waste, which materials include, but are not limited to, any fertilizer and
others products used in the gardening process.
16. Hazardous Waste and Materials Prohibited - Lessee shall not bring or allow or
permit to be brought onto, stored, disposed of, or released, any hazardous, toxic, or petroleum
substances, waste or materials of any kind on the Leased Premises, except if the same are
considered as fertilizer or other commonly used gardening materials, and approved in writing by
the Lessor.
17. Report release of Hazardous Materials - Lessee shall immediately furnish to the
Lessor's Director of Risk Management written notice of any and all releases of hazardous waste,
materials or substances whenever such releases are required to be reported to any federal, state,
or local authority, and pay for all cleanup and removal costs. Such written notice shall identify
the substance released, the amount released, the measures undertaken to cleanup and remove the
released material and any contaminated soil or water. Lessee shall also provide Lessor with
copies of any and all reports resulting from tests on the Leased Premises or made to any
governmental agency which relate to the Leased Premises.
18. Environmental Indemnifications - Regardless of the City's acquiescence and in
addition to the indemnification provisions contained elsewhere in this Lease Agreement, Lessee
shall indemnify, defend, and hold Lessor, its officers, agents and employees, harmless from all
costs, liabilities, penalties, or fines, including attorney's fees, resulting from or arising out of
Lessee, its employees, agents, guests, patrons, or assigns, violation of the environmental
provisions contained in this Lease Agreement and agrees to reimburse the Lessor for any and all
costs and expenses incurred in eliminating or remedying such violations. Lessee further
covenants and agrees to reimburse and hold the Lessor its officers, agents and employees,
9
harmless from all costs, expenses, attorney's fees and all penalties or civil judgments obtained
against the Lessor as a result of Lessee's, its employees, agents, guests, patrons, or assigns, use,
release or disposal of petroleum product, hazardous substance, material, or waste onto the ground
or into the air or water. Lessee agrees to waive any and all statutes of limitations applicable to
any controversy or dispute arising under these environmental provisions and Lessee further
agrees that it will not raise or plead a statute of limitation defense in any action arising out of
Lessee's failure to comply with the environmental provisions contained herein. This provision
shall survive the termination or expiration of this Lease Agreement.
19. Notice - Unless otherwise specified, all notices, consents and approvals required
or authorized by this Lease Agreement to be given by or on behalf of either party to the other,
shall be in writing and signed by a duly designated representative of the party by or on whose
behalf they are given and shall be deemed given three days after the time a certified letter
properly addressed, postage prepaid, is deposited in any United States Post Office or upon hand
delivery. Notice to the City of Roanoke shall be addressed to the:
City of Roanoke
Attention: Economic Development Manager
117 Church Avenue, S.W.
Roanoke, Virginia 24011
or at such other office as Lessor may hereinafter designate by notice to the Lessee in writing.
Notice to the Lessee shall be sent to:
Roanoke Community Garden
Association, Inc.
Attention: Heather O'Bryan655 Highland Avenue, SE,
Roanoke, Virginia 24013
or at such other place as Lessee may hereinafter designate by notice to the Lessor in writing.
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20. Default- In addition the event Lessee breaches any provision of this Lease
Agreement, and does not cure such breach within thirty days after written notice of demand by
Lessor, or Lessee has not established a community garden within six months of the date of this
Lease Agreement, as determined by Lessor, this Lease Agreement shall terminate automatically,
and Lessee agrees that Lessor may pursue Lessor's remedies available at law or in equity.
21. Entire Agreement - This Lease Agreement constitutes the entire understanding
between the parties. Any changes or modification of this Lease Agreement must be in writing
signed by both parties.
22. Sevembiliri - In the event any provision herein shall be finally declared void or
illegal by any court or administrative agency having jurisdiction, the remaining provisions shall
continue in full force and effect as nearly as possible in accordance with the original intent of the
parties.
23. Headings - The headings used in this Lease Agreement are intended for
convenience and reference only and do not define, expand, or limit the scope or meaning of any
provision of this Lease Agreement.
IN WITNESS WHEREOF, the parties have executed this Lease Agreement as of the day
and year first written above:
ATTEST:
Stephanie M. Moon, City Clerk
LESSOR:
CITY OF ROANOKE, VIRGINIA
By
Christopher P. Morrill, City Manager
II
LESSEE:
ROANOKE COMMUNITY GARDEN
ASSOCIATION, INC., a Virginia
corporation
By
Printed
Approved as to form: Approved as to execution:
Assistant City Attorney
Assistant City Attorney
12
Meeting: February 5, 2018
Subject: FY 2018 City Manager Transfer Report
Background:
Under City Code section 2 -121, the Director of Finance shall report quarterly to
City Council any City Manager Transfers in excess of one hundred thousand
dollars (5100,000) between funds, as well as between project and program
accounts in the capital project fund and grant fund.
Recommended Action:
File and receive the attached City Manager Transfer report for the 2°' quarter
ended December 31, 2017.
Robert S. Cowell, Jr.
City Manager
Distribution: Amelia C. Merchant, Director of Finance
Sherman M. Stovall, Asst. City Manager for Operations
R. Brian Townsend, Asst. City Manager for Community Development
Transfer
To
Number
Date
CMT17 -00117
09/27/17
CMT 17 -00120
10/06/17
CMT 17 -00138
11/03117
CMT 17 -00144
11/16/17
City of Roanoke, Virginia
Report of City Manager Transfers
Six Months Ended December 31, 2017
(Unaudited)
Explanation
Transfer of funds from Orange
Avenue and 9th Street Bridge
Rehab Projects to Berkley Road
Bridge Renovations per
agreement with VDOT
Consolidation of Capital Project
account balances
Transfer of funds for Shatters
Crossing Boardwalk
Replacement Project because
bid amount exceeds available
funding
Transfer of funds from DoT
Contingency for the Data Center
Upgrade Project
From
To
Amount
Bridge Maintenance and
Berkley Road Bridge
$ 439,584
Bridge Rehabilitation
Renovation
accounts for Orange
Avenue and 9th Street
Bridges
Various Completed Park
Park Improvement Holding
$ 244,694
Projects
Account
Berkley Road over Glade
Shaffer's Crossing
$ 200,000
Creek Bridge Renovation
Pedestrian Boardwalk
Replacement
DoT Contingency
Data Center Upgrades
$ 155,000
Notes:
Under City Code section 2 -121, the City Manager has authority to make transfers of any amount within or between funds during the fiscal
year and after June 30th to ensure proper expenditure reporting and budgetary controls for the prior fiscal year. The scope of this report is
limited to transfers in excess of $100,000 between funds and between projecVprogram accounts in the Capital Project Fund and Grant Fund.
February 6, 2018
Brandon S. Turner
35 Campbell Avenue, S. W.
Apartment 317
Roanoke, Virginia 24011
Dear Mr. Turner:
CECELIA'L WEBB, CMC
Assistant Deputy Cry Clerk
A communication from the City Clerk advising of your resignation as a City
representative (Technical Advisor) of the Roanoke Valley - Alleghany Regional
Comprehensive Economic Development Strategy Committee was before the Council of
the City of Roanoke at a regular meeting, which was held on Monday, February 5, 2018.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a City representative (Technical Advisor) of
the Roanoke Valley - Alleghany Regional Comprehensive Economic Development
Strategy Committee from February 6, 2017 to February 5, 2018. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
Stephanie M. Moon Rey I s, MgY1C�
City Clerk
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Rommke, Virginia 24011 -1536
'feleplonew (540)853 -2541
Fm,: (540)853 -1145
S I'ITHANIE M. MOON REYNOLDS, MMC
F.- ,m,il: derk(nlraumkeva.RUV CECELIA F. MCCOY
City Clerk
Deputy City Clerk
February 6, 2018
Brandon S. Turner
35 Campbell Avenue, S. W.
Apartment 317
Roanoke, Virginia 24011
Dear Mr. Turner:
CECELIA'L WEBB, CMC
Assistant Deputy Cry Clerk
A communication from the City Clerk advising of your resignation as a City
representative (Technical Advisor) of the Roanoke Valley - Alleghany Regional
Comprehensive Economic Development Strategy Committee was before the Council of
the City of Roanoke at a regular meeting, which was held on Monday, February 5, 2018.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a City representative (Technical Advisor) of
the Roanoke Valley - Alleghany Regional Comprehensive Economic Development
Strategy Committee from February 6, 2017 to February 5, 2018. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
Stephanie M. Moon Rey I s, MgY1C�
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
Brandon S. Turner
AS A CITY REPRESENTATIVE (TECHNICAL ADVISOR)
OF THE ROANOKE VALLEY - ALLEGHANY REGIONAL
COMPREHENSIVE ECONOMIC DEVELOPMENT
STRATEGY COMMITTEE
FROM FEBRUARY 6, 2017
TO FEBRUARY 5, 2018
ON THIS 6TH DAY OF FEBRUARY , 2018
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED: ATTEST:
P ac 5z.
U,
SHERMAN P. LEA, SR. STEPHANIE M. MO RE
MAYOR CITY CLERK -Y. DS
cr CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON REYNOLDS, MMC E -mail: clerlux3mmmkeva.gov
City Clerk
February 5, 2018
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA'r. WEBB, CMC
Assistant Deputy City Clerk
This is to advise that Brandon S. Turner has tendered his resignation as a City
representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic
Development Strategy Committee, effective February 2, 2018.
Sincerely,
Stephanie M. Moon Reynolds
City Clerk
Brandon S. Turner January 17, 2018
35 Campbell Avenue, SW
Apartment 317
Roanoke, VA 24011
Eddie Wells
Roanoke Valley - Alleghany Regional Commission
P.O. Box 2569
Roanoke, VA 24010
Dear Eddie,
I am writing to let you know that I will be resigning from my position with the City of Roanoke effective
February 2, 2018. Because of this resignation, and due to relocating to the Richmond area, I will also
resign from the CEDS Committee at that time, and request that my name be removed from
consideration for the Vice Chair position.
I appreciate the opportunity and reward that working with you, and the CEDS committee, has provided.
I leave with my head held high knowing that 1 have taken part in a committee which has Influenced
numerous projects in the Roanoke area, especially including the Blue Hills Drive extension to Deschutes
Brewery. I feel this committee has great potential to continue shaping this region in the future, and I
will miss having a seat at that table.
I wish the committee, as well as the greater Roanoke region, much success moving forward. If I can ever
be of assistance in the future to the committee, or you personally, never hesitate to reach me via my
personal email and /or cell number below.
Sincerely,
/� �%
v4GV'S/`0ni � Owvw�
Brandon S. Turner
(434(944 -4715
bstumermba @gmail.com
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)X533541
Fnx: (540)853 -1145
STEPIIANIE M. MOON REYNOLDS, MIMIC E -mail: elerk��romtokeva.gov CECELIA F. MCCOY
City Clerk Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
February 6, 2018
Cindy C. Pasternak
2606 Highland Road
Roanoke, Virginia 24014
Dear Ms. Pasternak:
A communication from the City Clerk advising of your resignation as a member of the
Roanoke Neighborhood Advocates was before the Council of the City of Roanoke at a
regular meeting, which was held on Monday, February 5, 2018.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Neighborhood
Advocates from June 1, 2016 to January 2, 2018. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincerely,
Srn.44'�
Stephanie M. Moon Re dtMC
Ci ty Clerk
Enclosure
PC: Bob Clement, Neighborhood Services Coordinator
CERTIFICATE OF APPRECIATION
PRESENTED TO
Cindy C. Pasternak
AS A MEMBER OF THE
ROANOKE NEIGHBORHOOD ADVOCATES
FROM JUNE 1, 2016
TO JANUARY 2, 2018
ON THIS 6TH DAY OF FEBRUARY , 2018
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED ATTEST:
LESR.
V
" STEPHANIE M•MO RE
S
MAYOR
CITY C=
c3� CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
STEPHANIE M. MOON REYNOLDS, MMC E -mail: elcrk(a:roanokeva.Rov
City Clerk
February 5, 2018
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise that Cindy Pasternak has tendered her resignation as a member of the
Roanoke Neighborhood Advocates, effective immediately.
�Siincerelly_,
er ^
(Jy, ";6 (r\.. 1
ynolds
Stephanie M. Moon Re
City Clerk
January 2, 2018
Dear Bob,
It has been a great pleasure to serve as a Roanoke Neighborhood Advocate, however, at this time I will
need to resign due to family challenges in Indiana.
Thank you so much for this wonderful opportunity to work along and beside some really great folks
whom I would love to always keep in contact with.
Sincerely,
Cindy Pasternak
CECELIA "r. W EBB, CMC
Assistant Deputy City Clerk
February 6, 2018
Sarah M. Karpanty
2327 York Road
Roanoke, Virginia 24015
Dear Ms. Karpanty:
A communication from the City Clerk advising of your resignation as a member (Zoo
representative) of the Mill Mountain Advisory Board was before the Council of the City
of Roanoke at a regular meeting, which was held on Monday, February 5, 2018.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Mill Mountain Advisory
Board from July 1, 2015 to February 5, 2018. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincerely,
Stephanie Stephanie M. Moon Rey M
City Clerk
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chm'eh Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 855 -2541
Fax: (540)853 -1145
STEPHANIE M. MOON REYNOLDS, MMC
E -mail: e
ail: erk(atroxnnkevu.yuv CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA "r. W EBB, CMC
Assistant Deputy City Clerk
February 6, 2018
Sarah M. Karpanty
2327 York Road
Roanoke, Virginia 24015
Dear Ms. Karpanty:
A communication from the City Clerk advising of your resignation as a member (Zoo
representative) of the Mill Mountain Advisory Board was before the Council of the City
of Roanoke at a regular meeting, which was held on Monday, February 5, 2018.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Mill Mountain Advisory
Board from July 1, 2015 to February 5, 2018. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincerely,
Stephanie Stephanie M. Moon Rey M
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
Sarah M. Karpanty
AS A MEMBER (ZOO REPRESENTATIVE)
OF THE MILL MOUNTAIN ADVISORY BOARD
FROM JULY 1, 2015
TO FEBRUARY 5, 2018
ON THIS 6TH DAY OF FEBRUARY . 2018
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED: ATTEST:
P ye 5z.
SHERMAN P. LEA, SR STEP A . pp0N OLD
MAYOR CITY CLEIN4�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
F.: (540)853 -1145
STEPHANIE M. MOON REYNOLDS, MMC F mpil: rletlrC akeva.gov
City Clerk
February 5, 2018
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
CECELIA F. MCCOV
Deputy City Clerk
CECELIA T. WEBB, CIVIC
Anbtam Deputy City Clerk
This is to advise that Sarah Karpanty has tendered her resignation as a member (Zoo
representative) of the Mill Mountain Advisory Board, effective immediately.
Sincerely,
"-�'`�� z�
Stephanie M. Moon Reynolds
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 240114536
Telephone: (540)853 -2,41
Fos: (540)853 -1145
S EYDANIE M. MOON REYNOLDS, MM(' R. -mull: elerlr�mronnukeve'g14 CECELIA I. MCCOY
City Clerk Deputy City Clerk
February 6, 2018
Amanda Buyalos
335 Glade Creek Boulevard, N. E
Apartment
Roanoke, Virginia 24012
Dear Ms. Buyalos
CECELIA l'. WEBB, C'MC
Assislgn[ Deputy City Clerk
A communication from the City Clerk advising of your resignation as a member of the
Fair Housing Board was before the Council of the City of Roanoke at a regular meeting,
which was held on Monday, February 5, 2018.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Fair Housing Board from
March 2, 2015 to February 5, 2018. Please find enclosed a Certificate of Appreciation
and an aerial view photograph of the Roanoke Valley in recognition of your service.
Since ely,
Wt L- M.
Stephanie M. Moon Re ds, �9MC
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
Amanda Buyalos
AS A MEMBER OF THE
FAIR HOUSING BOARD
FROM MARCH 2, 2015
TO FEBRUARY 5, 2018
ON THIS 6TH DAY OF FEBRUARY , 2018
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED: ATTEST:
y
SHERMAN P. LEA, SR. STEPHANIE M. MO N RE}. 7 DS
MAYOR CITY CLERI
d' CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephones (540)853 -2511
Far: (540) 853 -1145
STEPHANIE M. MOON REYNOLDS, MMC E -mail: elerk(arommlieva.gav
City Clerk
February 5, 2018
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
CECELIA F. MCCOY
Depuy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise that Amanda Buyalos has tendered her resignation as a member of the
Fair Housing Board, effective immediately.
Sincerely,
`i ra , �kle- 0
S ep anie M. Moon Reyno
City Clerk
GLADE
CREEK
January 16, 2018
Brenda S. Hamilton
Clerk of Roanoke City Court
City Government Office
215 Church Ave. SW
#456
Roanoke, VA 24011
Re: Position as Chair of Roanoke City Fair Housing Board
Dear Ms. Hamilton,
Mally Dryden -Mason once said, "I remind my children all the time that they need to respect their
homes. They need to appreciate their homes and take care of them because someone died to ensure
that we get to live where we live" She was referring to Dr. Martin Luther King Jr. His assassination was
the catalyst that propelled the passing of Fair Housing Laws. Fair Housing is a passion of mine and I
continue to be inspired by Civil Rights leaders of our past and those who are paving the road to our
future.
It has been an honor to serve as Chair of the Roanoke City Fair Housing Board for the past few years. As 1
understand my recent move to Roanoke County changes my eligibility to serve as Board Chair. Because
of this requirement I must respectfully resign from my position as Chair. 1 would like to remain on the
Advisory Committee to continue our plan of work.
Please let me know if you have any questions.
Sincerely,
Amalos, CAM �i
Property Manager
Glade Creek Apartments
APARTMENTS FOR LVXURYLLV/NG
3343 Glade Creek Boulevard • Roanoke • Vvgioia • 24012
540- 985 -4700 • Fax: 540- 985 -3098
v .gladecreek.conr
W E S T E R N V I R G I N I A
WATER AUTHORITY
SS: E Rd bd- Nt1V1)ib -OF DIRECTORS
January 24, 2018
City Clerk
Stephanie M. Moon Reynolds
Roanoke City Council
215 Church Avenue S.W.
Municipal Building Suite 456
Roanoke, Virginia 24011
Dear City Clerk:
I am enclosing a copy of Resolution No. 357 (01 -18) thanking Wayne F. Bowers for his
service as Director of the Western Virginia Water Authority (Authority).
Resolution No. 357 (01 -18) was adopted by the Authority's Board of Directors at a
regular meeting held on January 18, 2018.
Resolution No. 357 (01 -18) requests that this resolution be read into the permanent
public records of the Roanoke City Council.
A Sincerely, (�I
%SGaylwsbury
Secretary
WVWA Board of Directors
Enclosure
Our Mission is Clear
601 S. Jefferson Street *Suite 200 • Roanoke VA 24011 -2414
540 - 2832906 • 540- 283-8217 (fax) • gayle shrewsbury@westernvawater. org
RESOLUTION #357 (01 -18)
OF THE
WESTERN VIRGINIA WATER AUTHORITY
Thanking Wayne F. Bowers for his Service as a Director of the Authority
WHEREAS, the Western Virginia Water Authority (the "Authority "), a public service
authority formed and existing in accordance with the provisions of Chapter 51 of Title 15.2 of
the Code of Virginia, 1950, as amended, the Virginia Water and Waste Authorities Act (the
"Act "), has benefited from the vigilant and insightful service of Wayne F. Bowers; and
WHEREAS, heretofore on July 1, 2015 the City Council of the City of Roanoke,
Virginia, appointed Wayne F. Bowers to serve as a director of the Western Virginia Water
Authority; and,
WHEREAS, Mr. Bowers has dutifully served on the Board for two and a half years
during which time his exceptional proof reading skills were not only impressive but also greatly
appreciated; and.
WHEREAS, the Executive Directors have greatly benefited from Mr. Bowers'
experience, wisdom and support during his tenure; and,
WHEREAS, Mr. Bowers admirably represented the interests of the citizens of the City of
Roanoke as well as the customers of the Authority: and,
WHEREAS, the Authority has determined to present this Resolution for Mr. Bowers'
contributions to the success of the Authority.
NOWTHEREFORE, be it resolved by the Directors of the Western Virginia Water
Authority that they extend their heartfelt thanks and gratitude to Wayne F. Bowers for his
extraordinary service to the Authority and its customers, and that they send him on his way with
warm regards and best wishes for his continued health and success. Go Gators!
AND BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the City Council of the City of Roanoke, Virginia, with the request that it be read
into the permanent public records of such governing body.
This resolution shall take effect immediately.
Directors absent
Votes For
Votes Against
Abstentions Q
CERTIFICATION
The undersigned secretary of the Western Virginia Water Authority does hereby certify
that the foregoing is a true. complete and correct Resolution adopted by a vote of a majority of
the Directors of the Western Virginia Water Authority, present at a regular meeting of the Board
of Directors of the Western Virginia Water Authority duly called and held January 18, 2018 at
which a quorum was present and acting throughout, and that the same has not been amended or
rescinded and is in full force and effect as of the date of this certification, January $, 2018.
(SEAL)
Gayle Shr wsbury. Secretary. �J
Western Virginia Water Authority
-2-
a� CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Tcmphoac: (54(1)953 -2541
Fav: (540)953-1145
STEPHANIE M. MOON REYNOLDS, MMC h:mnil: cicrk(nrramtokevn . g "v CECELIA F. MCCOY
Clry Clerk Depnly CA, Clerk
February 6, 2018
Aisha Johnson
Assistant to the City Manager
Roanoke, Virginia
Dear Ms. Johnson:
CECELIA T. W EBB, CMC
Assistant Depaty City Ck k
This is to advise you that Robyn Mitchell has qualified as a member (Citizen at Large) of
the Youth Services Citizen Board for a term of office ending June 30, 2020.
Sincerely,
Ir)
Stephanie M. Moon Rey o s,
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Robyn Mitchell, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member (Citizen at Large) of the Youth Services Citizen Board
for a term of office ending June 30, 2020, according to the best of my ability. (So help
me God)
i
R ITCHELL
The foregoing oath of office was taken, sworn to, and subscribed before me by
Robyn Mitchell this Jfday of n c 2018.
Brenda S. Hamilton, Clerk of the Circuit Court
B Clerk
C
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chui ch Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'I dr,hene: (540)853 -2541
Fax: (540)N534145
SMPHANIE M. MOON ItEVNOLDA,MM(
Fn,nlL elerkQnrannokew,.g °v CE('E,LIAF.M('('OY
('ily('tok
Ur, b'City C'Icrk
February 6, 2018
Donna Payne, Secretary
Board of Zoning Appeals
Roanoke, Virginia
Dear Ms. Payne:
C'ECELIA T. WEBB, CM('
Assistant Deputy CBv Clerk
This is to advise you that Valerie Alphin has qualified as a member of the Board of
Zoning Appeals for a three -year term of office, commencing January 1, 2018 and
ending December 31, 2020.
Sincerely,
Stephanie M. Moon �1h` Re dsn , C�
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Valenta Alphin, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a member of the Board of Zoning Appeals for a three -year term of office,
commencing January 1, 2018 and ending December 31, 2020, according to the best of
my ability. (So help me God.)
V
VALERI AI PHIN
The foregoing oath of office was taken, sworn to, and subscribed before me by
Valeria Alphin this 2iday of Q/I 2018.
Brenda/ S.
it
Hamilton, Clerk of the Circuit Court
c#�
CITY OF ROANOKE
OFFICE OF "FHE CITY CLERK
215 Church Avenue,S. W., Room 456
Roanoke, Virginia 24011-1536
'1'cleahoaa: (540)855 -2541
Fax: (5411)853 -1145
5 "rE NJANIE M. MOON REYNOLDS, MM(
Fnudl: elcrk(avaanuke ...8uv
CE('ELIA F. MCCOY
City Clerk
Deyiaty City Clerk
CECELIA T. W F.BB, CMC
Assistant Dennty City Clerk
February 6, 2018
Glenda Edwards Goh, Secretary
City of Roanoke Redevelopment and Housing Authority
2624 Salem Turnpike, N.W.
Roanoke, Virginia 24017
Dear Ms. Goh:
This is to advise you that Drew Kepley has qualified as a Commissioner of the City of
Roanoke Redevelopment and Housing Authority for a term of office ending
August 31, 2021.
Sincerely,
��
Stephanie M. Moon Reyn s,
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Drew Kepley, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent
upon me as a Commissioner of the City of Roanoke Redevelopment and Housing
Authority for a term ending August 31, 2021, according to the best of my ability. (So
help me God.)
),U") ie�'
DREW KEPLE
The foregoing oath of
office was taken,
sworn to,
and subscribed .before me by
Drew Kepley this ko
day of JGr\u r�r4
2018.
Brenda S. Hamilton, Clerk of the Circuit Court
By o Clerk
STATEMENT OF CONFLICT OF INTEREST
I, David B. Trinkle, state that I have a personal interest in Consent Agenda
Item C -3 of the City Council Agenda for February 5, 2018, regarding a request
from the City Manager to schedule a public hearing to be held on Tuesday,
February 20, 2018, at 7:OOpm, or as soon as the matter may be reach, or at such
later date and time as determined by the City Manager, to consider leasing a 60'
x 60' plot of land at Morningside Park along Morgan Avenue, S.E. to Carilion
Clinic. Carilion Medical Center is my employer and is affiliated with Carillon
Clinic. I have no role in this proposed lease and do not participate in any
decision- making processes in this agreement for my employer or Carilion Clinic.
Therefore, pursuant to Virginia Code Sections 2.2 -3110 A. 4 and 2.2-3112
A. 1, 1 must refrain from participation in this matter. I ask that the City Clerk
accept this statement and ask that it be made a part of the minutes of this meeting.
Witness the following signature made this 5'h day of February, 2018.
/ (Seal)
Davi B. Trin Me, Member of Council
Q) CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: Request a Public Hearing to Lease an Approximate 60' X 60'
Plot of Land Located at Morningside Park along Morgan Avenue,
S.E. and Designated as Tax Map Number 4240102 to Carillon
Clinic to use for an Urban Garden
Background:
Carilion Clinic is launching a healthy eating initiative. They have expressed a
desire to lease an approximate 60' X 60' plot of land located at Morningside
Park and along Morgan Ave., S.E. designated as a portion of Tax Map Number
4240102 for a Community Garden.
Carilion Clinic proposes to build an educational garden at Morningside Park in
Southeast Roanoke City. The garden will be used to educate the community on
all aspects of gardening and healthy lifestyles by providing hands on education
and free produce to the community. Roanoke Community Garden Association
will manage the 60' by 60' garden and will include 12 garden beds, benches
and a shelter. The annual rental shall be $10. The lease term requested is for
five years, commencing March 1, 2018.
A public hearing is required for the consideration of such lease of public
property.
Recommended Action:
Authorize the scheduling and advertising of the proposed lease of a 60' X
60'portion of Morningside Park for a public hearing on February 20, 2018, at 7:00
p.m., or as-s thereafter as the matter may be heard, or at such later date and
tim s th anager shall determine, in his discretion.
- - -- --------------- -
Robert S. Cowell, Jr.
City Manager
Attachments: Lease Draft
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director, Department of Finance
Michael Clark, Director of Parks and Recreation
Robert Ledger, Acting Director Economic Development
Cassandra Turner, Economic Development Specialist
DRAFT COPY
LEASE AGREEMENT
THIS LEASE AGREEMENT ( "Lease' or "Lease Agreement'), made as of this
" day of , 2018, by and between the CITY OF ROANOKE,
VIRGINIA, a municipal corporation organized and existing under the laws of the
Commonwealth of Virginia ( "Lessor "), and CARILION CLINIC ( "Lessee'),
RECITALS:
WHEREAS, Lessor owns certain land located in the City of Roanoke, located at 0
Morgan Avenue, N.E., designated as Tax Map No. 4240102, and commonly known as
Momingside Park ( "Property ");
WHEREAS, Lessee is engaged in the business of providing healthcare and performing
medical research, and desires to lease a portion of the Property for the purpose of operating an
Urban Farm to grow and cultivate vegetables, flowers, and other produce for the benefit of
themselves and the community, promote healthy eating, and to provide educational seminars to
the public on gardening and healthy lifestyles; and
WHEREAS, Lessor desires to lease a portion of the Property to Lessee for such use, upon
the terms and conditions stated below.
NOW THEREFORE, Lessor and Lessee, for and in consideration of the mutual
covenants contained in this Lease Agreement, and the above recitals which are incorporated
herein by reference and made a part of this Lease Agreement, do hereby covenant and agree as
follows:
I . Leased Premises - Lessor hereby leases to Lessee, subject to the terms and
conditions contained herein, and Lessee hereby leases from the Lessor, as tenant, an
approximately 3,600 sq. ft., more or less, portion of the Property as further detailed on the
attachment attached hereto as Exhibit A (hereinafter referred to as the "Leased Premises ").
2. Permitted Use - The Leased Premises shall only be used by Lessee for the purpose
of maintaining and operating an Urban Farm, which use shall be for planting and harvesting
agricultural crops (which may be given to attendees of the Urban Farm and or may be sold by
Lessee to fanners' markets or donated to local food banks), and activities ancillary thereto, and
providing educational seminars to the public, and as further detailed in the above recitals, and for
no unlawful purpose, either as of the date of this Lease Agreement or on any unrecorded form
thereof, or other purpose that is not reasonably related to the operation and maintenance of an
Urban Farm as determined by Lessor, and as further detailed in Lessee's proposal to Lessor
dated November 22, 2017, attached hereto as Exhibit B and made a part of this Agreement. The
Leased Premises may not be used for any other purpose without the written permission of the
Lessor. The Lessee agrees that it shall not charge the public for admission or entry to the Urban
Farn.
3. Term - The term of this Lease Agreement shall be for a period of five (5) years,
commencing on , 2018, and continuing until midnight, , 2023. This
Lease shall be terminable by either party at any time, for any reason, during the term of this
Lease, upon ninety (90) days written notice to the other party.
4. Rental - Annual rental shall be $10.00 non - refundable, payable in advance for
each year during the term of the Lease, and mailed or otherwise delivered to the Lessor's
2
Treasurer, City of Roanoke, P. O. Box 1451, Roanoke, VA 24007. Checks should be made
payable to the Roanoke City Treasurer.
5. Subleasine - Lessee covenants and agrees that it will not sublet, license, assign, or
transfer by operation of law or otherwise this Lease Agreement, the Leased Premises or any
right Lessee is authorized to exercise hereunder, without the prior written consent of the Lessor,
such written consent to include a specific reference to this Lease Agreement or any unrecorded
form thereof Any attempt by the Lessee to sublet, license, assign, or transfer by operation of
law or otherwise this Lease Agreement, the Leased Premises, or any rights Lessee is authorized
to exercise hereunder without the prior written consent of the Lessor, shall result in the
automatic termination of this Lease Agreement,
6. Condition of the Leased Premises - Lessee has inspected the Leased Premises and
acknowledges that the Leased Premises are suitable for the purpose intended by the Lessee, and
the Leased Premises are being made available in its "as is" , "where is" condition, and the Leased
Premises are being accepted by Lessee in such condition. Lessor makes no warranties of any
kind regarding any aspect of the Leased Premises and its suitability for the Permitted Use,
including but not limited to, the physical and environmental condition of the Leased Premises,
and Lessor expressly disclaims any express or implied warranties regarding the Leased Premises.
7. Alterations and Improvements - There shall be no major alterations of the
Leased Premises by Lessee, without Lessor's prior written consent, such prior written consent
shall be required before Lessee shall be allowed to construct and install signage, benches, and a
shelter. Other structures shall be approved by Lessor, if at all, in writing by Lessor before
construction or installation of the same. Lessee agrees to remove such structures and signagc
and restore the Leased Premises to the same condition that existed at the commencement of this
3
Lease, at Lessee's sole cost and expense, upon the termination, expiration, or cancellation of this
Lease by either party. Lessee agrees to pay for the cost of any damage to the Leased Premises
caused by such removal or restoration at Lessee's sole expense. Lessee further agrees that it shall
remove any structure or property installed by Lessee that is objectionable to Lessor in the sole
discretion and determination of Lessor within fifteen Q 5) calendar days of receipt of notice from
Lessor to do so.
8. Utilities - Lessee shall pay all utility connections and service charges, if any,
with respect to the Leased Premises.
9. Maintenance- Lessee agrees to be responsible for all maintenance of any kind on
the Leased Premises. Lessee agrees that it shall not allow the Leased Premises to become
unsightly or overgrown with, weeds, vegetation and crops, in the determination or Lessor, and
shall otherwise keep the Leased Premises in good appearance and free and clear of debris and
litter. Lessee further agrees that it shall trim and remove such overgrowth upon demand by
Lessor. Lessee shall assume all liability for damage or loss to persons or property by its actions
or actions of its machinery, equipment, agents, employees, guests, invitees and contractors in
connection with this Lease. The parties agree that Lessor shall have no obligation to maintain
the Leased Premises.
10. Restoration of Premises- Lessee shall restore the Leased Premises to the same
condition in which the Leased Premises existed prior to commencement of this Lease, upon
termination, nomenewal, or cancellation of this Lease Agreement.
11. Inspection- Lessee hereby grants and gives to the Lessor, its agents and
employees the right and license to enter the Leased Premises, without notice, at any reasonable
time to inspect the Premises or to conduct a reasonable environmental investigation, including
4
but not limited to an environmental assessment or audit of the Premises to satisfy the Lessor that
the Premises are free from environmental contaminations and hazards. The Lessor may employ
engineers to conduct such investigations on the Lessor's behalf, and the Lessee shall give to such
engineers the same rights and licenses as the Lessor may have pursuant to this section.
The Lessee shall from time to time and upon the request of the Lessor, give to the Lessor
or to whomever the Lessor may designate, such assurances as may be necessary to show that the
Lessee is in compliance with any and all Environmental Laws. The Lessor shall use its best
efforts to minimize interference with the Lessee's business but shall not be liable for any
interference or hann caused by the Lessor's exercise of its rights under this section. If after
conducting any such Environmental investigation as required herein, should any environmental
contamination be found that is the result of Lessee, its employees, guest, agents, patrons, or
assigns, the cost of such investigation and audit, in addition to all costs required to comply with
any Environmental Law and to conduct necessary cleanup, and the payment of any fines and
penalties made against Lessor by any court or regulatory agency as a result of any such
environmental condition existing shall be home by the Lessee and paid by Lessee immediately
upon written demand therefore.
12. Compliance with laws rules and regulations - In Lessee's exercise of the rights and
privileges granted herein, Lessee, its agents, employees, guests, invitees, contractors, and /or any
other person over whom Lessee has control shall observe, obey and comply fully at Lessee's own
expense with all present and future, federal, state and local laws, rules or regulations, applicable
to or affecting directly or indirectly Lessee or its operations and activities on or in connection
with the Leased Premises.
5
13. Indemnity — Lessee shall indemnify and hold harmless the Lessor, its officers,
agents and employees, against any and all loss, cost or expense, including attorney's fees,
resulting from any claim, whether or not reduced to a judgment, and for any liability of any
nature whatsoever that may arise out of or result from activities or omissions of Lessee, its
successors, officers, agents, employees, assigns, guests, contractors, or invitees, on the Leased
Premises, pursuant to this Lease, including, without limitation, fines and penalties, violations of
federal, state or local laws, or regulations promulgated thereunder, personal injury, wrongful
death, or property damage claims. In addition to the indemnification provision contained
elsewhere in this Lease Agreement, and regardless of the Lessor's acquiescence, Lessee agrees to
indemnify, defend and hold the Lessor, its officers, agents and employees, harmless from any
and all costs, liabilities, expenses, lines, penalties, or civil judgments, including attorney's fees
resulting from or obtained against or paid by the Lessor as a result of Lessee's violations of or
failure to comply with any other provisions of this Lease Agreement. This provision shall survive
the termination, cancellation, or expiration of this Lease.
14. Insurance Coverase — Lessee shall, at its sole expense, obtain and maintain during
the life of this Lease Agreement, the insurance policies required by this Section. Any required
insurance policies shall be effective prior to the beginning date of this Lease Agreement. The
following policies and coverages are required:
(a) Commercial General Liability. Commercial General Liability insurance, written
on an occurrence basis and including products /completed operations coverage, shall insure
against all claims, loss, cost, damage, expense or liability from loss of life or damage or injury to
persons or property arising out of the Licensee's /should this be Lessee's actions under this Lease
fi
Agreement. The minimum limits of liability for this coverage shall be $1,000,000 combined
single limit for any one occurrence.
(b) Contractual Liability. Broad form Contractual Liability insurance shall include the
indemnification obligation set forth in Section 13 and Section 18 of this Lease Agreement.
(c) Tenant's insurance. Lessee shall, at its sole cost and expense, obtain and maintain
during the life of this Agreement a property insurance policy written on an "all risk" basis
insuring buildings, HVAC, and all of tenant's personal property, including, but not limited to,
equipment, furniture, fixtures, furnishings, and leasehold improvements which are Lessee's
responsibility, for not less than full replacement cost of such property. Lessee is responsible for
and all deductibles and coinsurance penalties that may apply. All proceeds of such insurance
shall be used to repair or replace tenant's property. Such insurance coverage shall include an
amount equal to twelve months loss of rent coverage payable to the Lessor.
(d) Workers' Compensation. Workers' Compensation insurance covering Licensee's
statutory obligation under the laws of the Commonwealth of Virginia and Employer's Liability
insurance shall be maintained for all its employees engaged in work on the Premises. Minimum
limits of liability for Employer's Liability shall be 5100,000 bodily injury by accident each
occurrence;, 5500,000 bodily injury by disease (policy limit); and $100,000 bodily injury by
disease (each employee). With respect to Workers' Compensation coverage, the Contractor's
insurance company shall waive rights of subrogation against the City, its officers, employees,
agents, volunteers and representatives. The insurance overages and amounts set forth in
subsections (a), (b), (c) and (d) of this Section may be met by an umbrella liability policy
following the form of the underlying primary coverage. Should an umbrella liability insurance
coverage policy be used, such coverage shall be accompanied by a certificate of endorsement
stating that it applies to the specific policy numbers indicated for the insurance providing the
overages required by subsections (a), (b), (c) and (d), and it is further agreed that such statement
shall be made a part of the certificate of insurance furnished by Lessee to the City.
All insurance shall meet the following requirements:
(a) Lessee shall furnish the City a certificate or certificates of insurance showing the
type, amount, effective dates and date of expiration of the policies. Certificates of insurance shall
include any insurance deductibles.
(b) Insurance cancellation will be in accordance with policy.
(c) The required certificate or certificates of insurance shall name the City of
Roanoke, its officers, employees, agents, volunteers and representatives as additional insured.
(d) Where waiver of subrogation is required with respect to any policy of insurance
required under this Section, such waiver shall be specified on the certificate of insurance.
(e) Insurance coverage shall be in a form and with an insurance company approved
by the City which approval shall not be unreasonably withheld. Any insurance company
providing coverage under this Lease Agreement shall be authorized to do business in the
Commonwealth of Virginia. Such coverage shall not be canceled or materially altered except
after thirty days written notice of such cancellation or material alteration to the Director of Risk
Management of the Lessor. Prior to the execution of this Lease Agreement, Lessee shall provide
the Lessor's Director of Risk Management with an exact copy of the Certificate of Insurance as
specified above. All renewal policies shall be delivered to the Lessor's Director of Risk
Management at least fifteen days prior to the expiration date of the expiring policy. If at any time
the coverage, carrier or limits on any policy or the insurance requirements contained herein shall
become unsatisfactory to the Lessor, Lessee shall forthwith provide a new policy meeting the
requirements of the Lessor.
15. Compliance with Environmental Laws — Lessee, its agents, employees, guests,
patrons, and assigns, shall comply and ensure the compliance with all federal, state and local
laws, rules, regulations, resolutions and ordinances controlling air, water, noise, solid waste and
other pollution and relating to the use, storage, transportation, release or disposal of hazardous
material substances or waste, which materials include, but are not limited to, any fertilizer and
others products used in the gardening process.
16. Hazardous Waste and Materials Prohibited - Lessee shall not bring or allow or
permit to be brought onto, stored, disposed of, or released, any hazardous, toxic, or petroleum
substances, waste or materials of any kind on the Leased Premises, except if the same are
considered as fertilizer or other commonly used gardening materials.
17. Report release of Hazardous Materials - Lessee shall immediately furnish to the
Lessor's Director of Risk Management written notice of any and all releases of hazardous waste,
materials or substances whenever such releases are required to be reported to any federal, state,
or local authority, and pay for all cleanup and removal costs. Such written notice shall identify
the substance released, the amount released, the measures undertaken to cleanup and remove the
released material and any contaminated soil or water. Lessee shall also provide Lessor with
copies of any and all reports resulting from tests on the Leased Premises or made to any
governmental agency which relate to the Leased Premises.
18. Environmental Indemnifications - Regardless of the City's acquiescence and in
addition to the indemnification provisions contained elsewhere in this Lease Agreement, Lessee
shall indemnify, defend, and hold Lessor, its officers, agents and employees, harmless from all
E
costs, liabilities, penalties, or fines, including attorney's fees, resulting from or arising out of
Lessee, its employees, agents, guests, patrons, or assigns, violation of the environmental
provisions contained in this Lease Agreement and agrees to reimburse the Lessor for any and all
costs and expenses incurred in eliminating or remedying such violations. Lessee further
covenants and agrees to reimburse and hold the Lessor its officers, agents and employees,
harmless from all costs, expenses, attorney's fees and all penalties or civil judgments obtained
against the Lessor as a result of Lessee's, its employees, agents, guests, patrons, or assigns, use,
release or disposal of petroleum product, hazardous substance, material, or waste onto the ground
or into the air or water. Lessee agrees to waive any and all statutes of limitations applicable to
any controversy or dispute arising under these environmental provisions and Lessee further
agrees that it will not raise or plead a statute of limitation defense in any action arising out of
Lessee's failure to comply with the environmental provisions contained herein. This provision
shall survive the termination, cancellation, or expiration of this Lease.
19. Notice - Unless otherwise specified, all notices, consents and approvals required
or authorized by this Lease Agreement to be given by or on behalf of either party to the other,
shall be in writing and signed by a duly designated representative of the party by or on whose
behalf they are given and shall be deemed given three days after the time a certified letter
properly addressed, postage prepaid, is deposited in any United States Post Office or upon hand
delivery. Notice to the City of Roanoke shall be addressed to the
City of Roanoke
Attention: Economic Development Manager
117 Church Avenue, S.W.
Roanoke, Virginia 24011
(w. a copy to the Parks and
Recreation Manager,
10
Room 303
Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
or at such other office as Lessor may hereinafter designate by notice to the Lessee in writing.
Notice to the Lessee shall be sent to:
Carition Clinic
Attention:
Roanoke, Virginia
or at such other place as Lessee may hereinafter designate by notice to the Lessor in writing.
20. Default- In addition the event Lessee breaches any provision of this Lease
Agreement, and does not cure such breach within thirty (30) days after written notice of demand
by Lessor, or Lessee has not established an urban faun in accordance with Lessee's proposal
attached as Exhibit B within six months of the date of this Lease Agreement, as determined by
Lessor, this Lease Agreement shall terminate automatically, and Lessee agrees that Lessor may
pursue Lessor's remedies available at law or in equity.
21. Entire Agreement - This Lease Agreement constitutes the entire understanding
between the parties. Any changes or modification of this Lease Agreement must be in writing
signed by both parties.
22. Severabilitv - In the event any provision herein shall be finally declared void or
illegal by any court or administrative agency having jurisdiction, the remaining provisions shall
continue in full force and effect as nearly as possible in accordance with the original intent of the
panics.
23. Headings - The headings used in this Lease Agreement are intended for
convenience and reference only and do not define, expand, or limit the scope or meaning of any
provision of this Lease Agreement.
IN WITNESS WHEREOF, the parties have executed this lease Agreement as of the day
and year first written above:
ATTEST:
Stephanie M. Moon Reynolds, City Clerk
Approved as to form:
Assistant City Attorney
LESSOR:
CITY OF ROANOKE, VIRGINIA
By
Robert S. Cowell, Jr., City Manager
LESSEE:
CARILION CLINIC
By
Printed
Title:
Approved as to execution:
Assistant City Attorney
12
EXHIBIT A
DIAGRAM OF LEASED PREMISES
FXHIBIT B
LESSEE'S PROPOSAL 10 LESSOR DATED NOVEMBER 22, 2017
14
ROANOKE ALIGN E
OUTLINE OF PRESENTATION
Purpose
Methodology & Scope
Initial Observations
Framework, Strategies & Actions
Next Steps
METHODOLOGY & SCOPE
Community /Regional
Organization
Project /Initiative
Two -Year Implementation Horizon
KE
METHODOLOGY & SCOPE
Document Review
Interviews
Presentations and Meeting Attendance
Staff Engagement
Assessment Tools
Direct Observations
INITIAL OBSERVATIONS - COMMUNITY /REGIONAL
Strong partnerships & regional focus
Not all individuals and families benefitting
Strong higher education presence
Challenged part of the State
Concentration of high - potential economic sectors
Dependency upon State and Federal government
INITIAL OBSERVATIONS - ORGANIZATIONAL
More pockets of excellence than areas in need of
improvement
Strong momentum for progress
Stagnant tax revenues
Lack of details in existing strategies
Need to enhance coordination of
communications
Important key staff succession
issues
INITIAL OBSERVATIONS - PROJECTS /INITIATIVES
Need to update various plans
Need to address strategies in addition to tactics
Sound organizational structure
Key assets ripe for enhancement
Enhance CIP development
Enhance tracking of Council -
initiated items
ALIGNMENT - FIVE STRATEGIES
- time, money and attention
- everything should progress toward
objectives
- we cannot and
should not do this alone
- new ideas, new approaches, new partners
resources
- free up talent, time, money and
Ll
w
WHAT IS PROPOSED?
Organizational Framework
- make the
Roanoke region the premier place to locate, stay and visit
Q11;1f4 cfrnnnfh frnm wiff - enable the success of
residents, families, and businesses regardless of their
physical location within the City
' 7L�t�
r M ♦ 4.
ALIGNMENT - ACTIONS
Observation 4 Framework 4 Strategies 4 Actions
What might come next?
Pursue benefits of high - potential economic sectors
4 Prioritize partnerships on ,
devise relevant strategies inclusive of innovative
responses to opportunities and challenges resulting
in economic growth and expansion for entire region
ALIGNMENT - ACTIONS
Observation 4 Framework 4 Strategies 4 Actions
What might come next?
Enhance coordination of communications 4
Prioritize communication and engagement, identify
relevant strategies enabling strong partnerships
within organization and external yielding a
coordinated and strategic i mnuml cmuna anu
ALIGNMENT - ACTIONS
Observation 4 Framework 4 Strategies 4 Actions
What might come next?
Enhance tracking of Council- initiated Items 4
Prioritize tracking and devise meaningful strategies
to address and deliver ekly updai and agenda
item
�.i
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41039 - 020518.
A RESOLUTION authorizing the acceptance of the Edward Byrne Memorial Justice
Assistance Grant from the Virginia Department of Criminal Justice Services for less lethal
equipment, and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke does hereby accept the Edward Byrne Memorial Justice
Assistance Grant from the Virginia Department of Criminal Justice Services in the amount of
$18,000 to the Roanoke City Police Department to purchase less lethal force equipment
consisting of sixteen (16) Conducted Electrical Weapons systems and supporting technology. A
local match of $2,000 is required from the City. Such grant being more particularly described in
the City Council Agenda Report dated February 5, 2018.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the Grant in a form approved by the City Attorney,
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this Grant.
JAG grant for less lethal force 2 S18 -don
ATTEST: � ��
T- V'•, -Cih, CIe, k'
avn �4
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41040 - 020518.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for
the Byrne /JAG Policing in the 21$' Century Less Lethal Equipment Grant, amending and
reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment ( <$5,000) 35- 640 - 3674 -2035 $ 20,000
Revenues
Byrne JAG Less Lethal Equip CY18 - Federal 35- 640 - 3674 -3674 18,000
Byrne JAG Less Lethal Equip CY18 - Local 35- 640 - 3674 -3675 2,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: yy-Q �
Clerk. City
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: Byrne /Justice Assistance Grant UAG) - Policing in the 21"
Century (Less Lethal Equipment Grant)
Background:
The Virginia Department of Criminal Justice Services (DCJS) is the distributing
agency for Byrne /JAG grant funding from the U. S. Department of Justice
(USDOJ). The purpose of the Byrne /JAG grant is to improve collaboration
between law enforcement agencies in Virginia and the communities they serve.
On December 13, 2017, DCJS awarded the City of Roanoke $18,000 through its
Equipment and Technology Purchases: Purchase of equipment that supports the
use of less lethal force competitive grant. Less lethal force equipment is
designed to minimize the risk to human life during deployment in use of force
situations. This grant supports the purchase of 16 Conducted Electrical
Weapons systems and supporting technology. The purchase of less lethal force
equipment will support the department's goal of preserving human life by
deploying additional equipment to patrol officers. There is a $2,000 local
funding match required for this grant.
Recommended Action:
Accept the 2018 Byrne /JAG - Policing in the 21 °` Century (Less Lethal Equipment
Grant) described above and authorize the City Manager to execute the grant
agreement (grant number 18- B6088AD15) and any related documents, all such
documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $20,000 consisting of $18,000 in grant revenue and $2,000 in a
cash match to be transferred from the grant match account and appropriate
funding in the same amount into accounts to be established by the Director of
Finance in the Grant Fund.
i
- - - - -- - -- - - - - --
Robert S. Cowell, Jr.
r.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Finance
Timothy S. Jones, Chief of Police
r,
IF
COMMONWEALTH of VIRGINIA
Department of Criminal Justice Services 110069M sire
Frendne C Eder Ridwwd, Virginia 23219
Diredor (804) 7854000
December 13, 2017 TDD (804) 786 -8732
Mr. Bob Cowell
City Manager
City of Roanoke
215 Church Ave., SW, Room 364
Roanoke, VA 24011
Title: Byrne JAG Program - Policing in the 21st Century - Less Lethal Equipment
Dear Mr. Cowell:
I am pleased to advise you that grant number 18- B6088AD15 for the above - referenced grant program has
been approved in the amount of $18,000 in Federal Funds and $2,000 in Matching Funds for a total award of
$20,000.
Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions.
To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to
Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the
conditions carefully; as some require action on your part before we will disburse grant funds.
Also, enclosed are the Post Award Instructions and Reporting Requirements. Please infer to and read this
information carefully as it contains details on processing financial and progress reports, as well as requesting
awarded funds. Remember alt financial and progress reports, budget amendment requests and request for
funds must be processed through our online Grams Management Information System (GMIS).
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success. If you have any questions, please call Tracy Matthews at (804) 371 -0635.
Sincerely,
Francine C. Ecker
Director
Enclosures
cc: Lt. Jamey Bowdel, Planning & Analysis Supervisor
Ms. Amelia Merchant, Acting Director of Finance
Mr. Tracy Matthews, DCJS Monitor
CrevW luAi[e Svriaf BoaN • eommTee m Trem - A." eon.. m 1.v I* J .--� Fevenlun
AOrleoy Cmei .to Itw Cw4 AO [� Spd=el Adv eend Ch1 sNett¢An Rap
Adw Co MIWuSeeuele D —MICVg w•NY Se OSensesA 'n BWO
Department of Criminal Justice Services
Imo Bank snee<. nm Pmnn ai<nmund,vA 23119
Statement of Grant Award /Acceptance
Subgrantee: Roanoke City Date: December 13,2017
Grant Number:
Grant Period:
From: 0110112018 Through: 12/31/2018 18- B6088AD15
TOTALS
Project Director
Project Administrator
nce Officer
$0
50
$0
Lt. Jamey rowed
l ur Bob Cowen
hant
7Church
Planning& Andyeia Sup<rvimr,
C, Mnnager
f Finance
Roanoke Police Department
City0f Roanoke
348 Campbell .Ave, SW
215 Church Ave, SW, Room 363
, SW, Room 461
R,.Ae, VA 24016
Roamka VA 24011
Roanoke, VA 2 4011
Phone: (540)853 -2337
Finail: Jamey bowdd(ahoavnkeva gov
three: (540)853 -'_333
[made bobcmvelFgv- Inkevaeov
1'.sv; (540)%53 -2824
Fai AueIiam <rshant(groanokevagov
Grant Ae'ard Budget
Budget Categories
DCJS Funds
Federal General Special
Local
TOTALS
Travel
$0
$0
$0
50
$0
Supplies /Other
So
$0
SO
$0
$0
Per
$0
$b
$O
80
$0
h irec[Cost
$O
$0
50
So
50
Equipmcm
$1R,0W
$0
$0
52,000
820,000
Consultant
SO
SO
So
$0
$0
Totals
$18,000
$0
$0
$2,000
$20,000
This grant is subject to all rules, regulations, and criteria included in the grant guidelines and the special
conditions attached thereto.
Francine C. Esher, Director
The undersigned, having received the Stasement of Gri Anard'AUeptance and the Conditions entIhed therm, does hereby
acept this grant and agree to the condidons pertaining thereto, this day of ,20 .
Signature:
Title:
STATEMENT OF GRANT AWARD SPECIAL CONDITIONS
Department of Criminal Justice Services
1100 Bank Street, 12th Floor
Richmond, Virginia 23219
Edward Byrne /Justice Assistance Grant Program
Subgmntee: Roanoke Grant Number: 18- B6088AD15
Federal Catalog Number: 16.738
Title: Policing in the 21st Century —
Less Lethal Equipment
Date: December 13, 2017
The following conditions are attached to and made a part of this grant award:
1. Where the Statement of Grant Award reflects a required match contribution by the grant recipient, the recipient agrees, by
accepting the award, to provide the match as shown in non - federal match.
2. By signing the Statement of Grant Award/Acceptance, the grant recipient agrees:
• to use the grant funds to carry out the activities described in the grant application, as modified by the terms and
conditions attached to this award or by subsequent amendments approved by DCJS;
• to adhere to the approved budget contained in this award and amendments made to it in accord with these terms and
conditions;
• and to comply with all terms, conditions and assurances either attached to this award or submitted with the grant
application.
3. By accepting this grant, the recipient assures that funds made available through it will not be used to replace state or local
funds that would, in the absence of this grant, be made available for the same purposes.
4. Within 60 days of the starting date of the grant, the subgrantee most initiate We project funded. If not, the subgramee must
report to the DCJS, by letter, the steps taken to initiate the project, the reasons for the delay, and the expected starting date.
If the project is not operational within 90 days of the start date, the subgrantee most obtain approval in writing from the
DCJS for a new implementation date or the DCJS may cancel and terminate the project and redistribute the funds.
5. The subgmntee agrees to submit such reports as requested by DCJS on forms provided by DCJS. Funds from this grant
will not be disbursed, if any of the required Financial or Progress reports are overdue by more than 30 days unless you can
show good cause for missing the reporting deadline.
6. Grant funds are usually disbursed quarterly. Grant state and local match funds are expended and/or obligated during the
grant period. All legal obligations must be liquidated no later than 90 days after the end of the grant period. All requests
for reimbursement must be completed within 90 days after the end of the grant. The grant recipient agrees to submit to the
DCJS a final grant financial report and return all unexpended grant funds that were received within 90 -days after the end
of the grant.
7. Budget Amendment Requests must be submitted through GMIS by the Project Director, Program Administrator,
or Finance Officer. This Budget Amendment form must be accompanied with a narrative. No more than two such
amendments will be permitted during the grant period. The deadline for all budget amendments to be submitted
will be 45 days prior to the end of the grant year.
8. Acceptance of this grant award by the local government applicant constitutes its agreement that it assumes full
responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring
proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant fords are hired,
supervised and evaluated in accord with the local government's established employment and personnel policies; and
assuring that all terms, conditions and assurances —those submitted with the grant application, and those issued with this
award - -are complied with.
a. By signing the Statement of Grant Award/Acceptance, the grantee agrees to comply with all terms, conditions,
certifications and assurances that are attached to and made part of this grant award.
b. The Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free
Workplace Requirements (2 pages) can be downloaded from the DCJS website at
htty�//www .dcis.vireiria.gov/foms/mants/usdoi.doe-
c. The General Grant Conditions and Assurances, Attachment A (5 pages) can be downloaded at
http: / /www.dcjs.virginia .gov /fo=s/grmts/attachinentA.doe.
9. Any delegation of responsibility for carrying out grant- funded activities to an office or department not a part of the local
government must be pursuant to a written memorandum of understanding by which the implementing office or department
agrees to comply with all applicable grant terms, conditions and assurances. Any such delegation notwithstanding, the
applicant acknowledges by in acceptance of the award in ultimate responsibility for compliance with all terms, conditions
and assurances of the grant award.
10. The grantee agrees in comply with the Virginia Public Procurement Act htm' / /evavireinia gov /oaees/eva- vppa.htm.
Procurement transactions, whether negotiated or advertised and without regard to dollar value, shall be conducted in a
insurer so as to provide maximum open and free competition. An exemption in this regulation requires the prior approval
of the DCJS and is only given in unusual circumstances. Any request for exemption must be submitted in writing to the
DCJS. Permission to make sole source procurements must be obtained from DCJS in advance.
11. The grantee may follow thew own established navel rates if they have an established travel policy. If a grantee does not
have an established policy, then they most adhere to state travel policy. The state allows reimbursement for actual
reasonable expenses. For future reference please refer to the following IRS website for the most current mileage rate:
htto:// www. in.2 ov/ taaoros /article/0_id- 156624.00.html: Transportation costs for air and rail must be at coach rates.
12. Project Income: Any funds generated as a dived result of DCJS grant- funded projects are deemed project income. Project
income must be repotted on the Subgramee Financial Report for Project Income provided by DCJS. Instructions for the
Project Income form can be downloaded at:
http' / /www dcis virginia zov /forms/¢ rants /suberantProiecWcomelnsnuctions dmc The Project Income form can also be
downloaded from the DCJS website at: htm: / /www. dcis. viminia. covifoms /urznts/subumtProiectInwmc.xls. Examples
of project income might include service fees; client fees; usage or rental fees; sales of materials; income received from sale
of seized and forfeited assets (cash, personal or real property included).
13. The grantee agrees to comply with all federal and state confidentiality requirements. All grantees receiving funds in
conduct research or statistical activities that involve collecting data identifiable to a private person should submit a Privacy
Certificate, when required, in accordance with the requirements of 28 CFR Part 22. This requirement can be downloaded
at http:://www.ecfr.gov/cgi-bin/text-
idx? SID--484ad202fefda843f58e860eebaa85b &nod¢ =28:1.0.1.123 &rgn= div5d28:1.0.1.1.23.0.4.6.
14. The grantee agrees to comply with the Department of Justice's requirements of 28CFR part 46 – Protection of Human
Subjects. These federal requirements can be dowmloaded at: http' / /www ecfr gov/cei-bin/text-
idx? SiD--48 4ad202fefda5843f53e860eebaa85b &node-282 0 1 14&==div5.
15. The recipient agrees to assist the Department of Justice in complying with the National Environmental Policy Act (NEPA),
and other related federal environmental impact analyses requirements in the use of these grant funds. Accordingly, prior
to obligating grant funds, the grantee agrees to fast determine if any of the following activities will be related to the use of
the grant foods. Recipient understands that this special condition applies to its following new activities whether or not
they are being specifically funded with these gent funds. That is, as long as the activity is being conducted by the
reeipiem, subrecipient. or any third party and the activity needs to be undertaken in order to use these grant funds, this
special condition must first be met. The activities covered by this special condition are
a. New construction;
b. Minor renovation or remodeling of a property either (i) listed on or eligible for listing on the National Register of
Historic Places or (u) located within a 100 -year flood plain;
c. A renovation, lease, or any other proposed use of a building or facility thin will either (i) result in a change in its
basic prior use or (ii) significantly change its size; and
d. implementation of anew program involving the use of chemicals other than chemicals that are (i) purchased as an
incidental component of a funded activity and (ii) traditionally used, for example, in office, household,
recreational, or education environments.
16. The subgrantee agrees that it and all its contractors will comply with the following federal civil rights laws as applicable:
• Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, Color, or national origin
in the delivery of services (42 U.S.C. § 2000d), and the DOI implementing regulations a 28 C.F.R. Pan 42, Subpart
C;
• The Omnibus Crime Control and Safe Streets Act of 1968, which prohibits discrimination on the basis of race, color,
national origin, religion, or sex in the delivery of services and employment practices (42 U.S.C. § 3789d(c)(1)), and
the DOJ implementing regulations at 28 O.F.R. Part 42, Subpart D;
• Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in the delivery
of services and employment practices (29 U.S.C. § 794), and the DOI implementing regulations at 28 C.F.R. Part 42,
Subpart G;
• Title II of the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disability in the
delivery of services and employment practices (42 U.S.C. § 12132), and the DOI implementing regulations at 28
C.F.R. Pan 35;
• Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education
programs and activities (20 U.S.C. § 1681), and the DOl implementing regulations at 28 C.F.R. Part 54;
• The Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery of services (42
U.S.C. § 6102), and the DOI implementing regulations at 28 C.F.R. Part 42, Subpart 1; and
• The DOI regulations on the Equal Treatment for Faith -Based Organizations, which prohibit discrimination on the
basis of religion in the delivery of services and prohibit organirations from using DOI funding for inherently religious
activities (28 C.F.R. Part 38).
• The Juvenile Justice and Delinquency Prevention Am of 1974, as amended, which prohibits discrimination in both
employment and the delivery of services or benefits based on race, Color, national origin, religion, and sex in JJDPA-
funded programs or activities (42 U.S.C. § 5672(b)).
• Section 1407 of the Victims of Crime Act (VOCA), as amended, which prohibits discrimination in both employment
and the delivery of services or benefits on the basis of race, color, national origin, religion, sex, and disability in
VOCA- funded programs or activities. (42 U.S.C. § 10604).
• The grantee agrees to meet the civil rights training requirements through viewing the online training modules offered
through the Office on Civil Rights at http' // eo /abo V / -tree' - id s/ 'd - tminine hint. The grantee
must review these [mining modules at least once per grant cycle and most view the civil rights overview, standard
assurances modules, and the module on the obligations to provide services to limited English proficient (LEP)
individuals.
17. The subgrantee agrees that in the event a Federal or State court or Federal or State administrative agency makes a finding
of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability
against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice
Programs.
18. Scheduled Audit - The grantee agrees to forward a Copy of the scheduled audit of this grant award. Please forward to
DCJS— Attention: FINANCE.
19. Prior to DCJS disbursing funds, the Grantee must comply with the following special conditions:
a) Resubmit the grant application face sheet with the Project Administrator's (City Manager) signature. The original
was unsigned
COMMONWEALTH of VIRGINIA
Department of Criminal Justice Services
Frantlne G Ecker
Diredor
NOTICE
To: Grants Project Administrator
From: Janice Waddy, DCJS Grants Administrator
Re: Post Award Instructions and Reporting Requirements
PLEASE READ VERY CAREFULLY.
1100 Bank Street
RlrlrnioM, Virginia 23219
(0(A) 786 4000
Too (800) ]86-8]32
❑ GRANT AWARD AND SPECIAL CONDITIONS:
Please review your Award and Special Conditions very carefully. Pay attention to the last
Special Conditions) listed. These Special Condition(s) may require additional
documentation from you before grant funds can be released Sign and date the grant award
acceptance and submit any Special Condition documentation by email or mail to:
Office of Grants Management
Attention: Janice Waddy
Dept. of Criminal Justice Services
1100 Bank Street, 12i0 Floor
Richmond, Virginia 23219
vrantsmemtCoidej s.virgmia.9ov
❑ REPORTING REOUlREMENTS
By accepting the accompanying grant award, you are agreeing to submit on -line quarterly
progress and financial reports for this grant throughout the grant period, as well as final
reports to close the grant. No eligible current recipient of funding will be considered for
continuation funding if, as of the continuation application due date, any of the required
Financial and Progress reports for the current grant are more than thirty (30) days
overdue. For good cause, submitted in writing by the grant recipient, DCJS may waive this
provision.
Financial reports and progress reports" are due no later than the close of business on the 12a'
working day after the end of the quarter ( *except Pre- and Post - Incarceration Services
reports which are due by the last working day of the end of the following month). Also, V-
STOP progress reports are submitted on a send - annual schedule 1201 working day after
6130 and 12131 quarters.) Reports are required even if no expenditures have occurred during
the quarter. Requests for Funds will not be honored from grant recipients who do not
fulfill this reporting obligation. A schedule of due dates is also attached for your reference.
Ir+ sml 30"• commnN m Tren.q - na canmmN m Jw 14, JuYi "P, iinrw
POnercy COmmrtbe b IN f NppakYeC Spew K aa-a CN sN44M Prop,
bNSCry ConMN m Serval v,p o—,' VblmN - i .. S.a U—A i,r aov0
wxw.J9e . r,nu.pw
❑ PROGRESS REPORTS
Refer to our website: http-Uemw dcis virginta.gov/ for submitting progress reports through
the online Grants Management Information System (GMIS). In order m use this web -based
s stem rf ou have not previously done so you must obtain a user time and password setup
by our Finance Officer, whose name and contact information is listed on the attached
Statement of Grant Award/Acceptance. Paper copies of progress reports are no Ionizer
accepted You are required to m'e the online system to submit voter progress reporl5,
❑ FINANCIAL REPORTS
Refer to our website for submitting financial reports through the online Grants Management
Information System (GMIS). In order to use this web -based system, if you have not
- -- I --..._ 1....,..._ n;..,—
Award/Acceptance. Paper copies 0 mancta, reuorm u, =— .... .. °" " °• °--
------ .,— .— o._,,..u..,, ccla , it romirtinn tour expenditures the address is.
❑ REOUESTING GXCVT FUNDS
Refer to our website for requesting funds through the Grants Management Information
System (GMIS). [it order to use this web based system if i °ou have not previously done so
*Please note, you can access this system using the same password assigned for the online
financial reporting system. Paper copies of request for funds are no longer accepted. You
are required to use the online system for requesting funds.
❑ BUDGETAMEATMENTS
Budgets can be amended in most DCJS grant programs with prior approval. Please review
your special conditions carefully to determine the requirements and procedures for amending
budgets. Refer to our website for the online Grants Management Information System.
*Please note again that you can access this system using the same password assigned for the
online financial reporting system.
Paper copies of budget amendments are no longer t cce -ted You are required to use the
online system for submitting budget amendments.
gen prog updated 6 -17
PROJECTED DUE DATES
FINANCIAL. & PROGRESS REPORTS
Reports are due by the 12th working day following the close of the quarter covered in the report.
Financial reports are required even if no expenditures have occurred
QUARTER ENDING
DUE DATE
9/30/2017
10/18/2017
12/31/2017
1/22/2018
3/31/2018
4/17/2018
6/30/2018
7/18/2018
9/30/2018
10/17/2018
12/31/2018
1/17/2019
Please contact the appropriate DCJS staff person if you need assistance with the following:
• Financial Reports and Request for Funds — DCJS Fiscal Services Manager, Bill Dodd, at
804/371 -0638 or bill dodd(ddcis.vireinia_gov
• GMIS — Complete and send an email to arantswebQc1cis.virainia. gov citing the error
message received, to request assistance from the GMIS IT Specialist, DeAndrea
Williams.
• Progress Reports and Other Requests — your assigned DCJS Grant Program Monitor.
• If you have general questions, please contact Virginia Sneed at (804) 786 -5491 or
by e-mail at virginia .sneed @dcjs.virgini &gov.
general programs 6/17
6ti6
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41041 - 020518.
A RESOLUTION accepting the Juvenile Justice and Delinquency Prevention Title II grant
made to the City from the Virginia Department of Criminal Justice Services; and authorizing
execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke does hereby accept the Juvenile Justice and Delinquency
Prevention Title 11 grant made to the City from the Virginia Department of Criminal Justice
Services in the amount of $36,704, with no local match required from the City, for the term
beginning January 1, 2018, through December 31, 2018, to be used by Roanoke City Public Schools
to create and administer the Positive Alternatives to School Suspension Project, as more particularly
described in the City Council Agenda Report dated February 5, 2018.
2. The City Manager is hereby authorized to accept, execute, and file on behalf of the
City of Roanoke, any and all documents required to obtain such funding. All such documents shall
be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may
be required in connection with the City's acceptance of this grant.
ATTEST:
City rk"
R- Juvenile Justice & Del'mquency PrcvenGOn- P.,,uve Alto.al..es m S,I,.l S,usDCnsions N ,U (2 5 .18)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41042 - 020518.
AN ORDINANCE to appropriate funding from the Virginia Department of Criminal
Justice Services for the Juvenile Justice and Delinquency Prevention Grant, amending and
reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Fees for Professional Services
Administrative Supplies
Expendable Equipment ( <$5,000)
Program Activities
Revenues
Juvenile Justice and Delinquency
Prevention FY18
35- 630 -5035 -2010 $ 15,205
35- 630 - 5035 -2030 4,464
35- 630 - 5035 -2035 1,964
35- 630 - 5035 -2066 15,071
35- 630 - 5035 -5035 36,704
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
�r, ,� -
City Clerk.
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: Acceptance and Appropriation of Juvenile Justice and
Delinquency Prevention Title II Grant Funds for 2018.
Background:
The Virginia Department of Criminal Justice Services has awarded the City of
Roanoke Federal funding from the Juvenile justice and Delinquency Prevention
Title II grant program. This funding will be used by Roanoke City Public Schools
as a sub recipient to create and administer the Positive Alternatives to School
Suspension (PASS) Project. The amount of the grant is $36,704 for a one year
term beginning January 1, 2018.
The PASS Project provides interventions to prevent school discipline problems
that can lead to school removals and early intervention with the juvenile justice
system which contribute to the school -to- prison pipeline. Behavioral, social,
and academic interventions are provided through restorative justice
programming and supportive counseling targeted at Roanoke City Public
Schools' most at -risk youth in grades six through eight. This Project provides
academic and behavioral support to adolescents in a supportive and enriching
environment with the ultimate goal of ensuring that school -aged youth "by-
PASS" early law enforcement involvement and juvenile courts.
Considerations:
Roanoke City Public Schools has actively been engaged in activities to address
the rates of school removals and associated law enforcement contacts. Across
Virginia, often students are rapidly referred to law enforcement and the juvenile
justice system with little or no process for interventions beforehand. This
occurs frequently for students with behavioral, psychological, and academic
challenges. The PASS Project seeks to divert juveniles from the juvenile justice
system through a process of interventions before disciplinary issues require
court or law enforcement attention.
Recommended Action
Adopt a resolution accepting the Juvenile Justice and Delinquency Prevention
Title II Grant funding from the Virginia Department of Criminal Justice Services
Grant # 18- C3230JJ16 for the Positive Alternatives to School Suspensions (PASS)
Project.
Authorize the City Manager to execute any forms required by the Virginia
Department of Criminal Justice Services in order to accept these funds; such
documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate for
Federal grant funds of $36,704 and appropriate funding in the amount of
$36,704 into expenditure accounts to be established by the Director of Finance.
rX
------------------- - - - - --
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community
Development
Steven Martin, Director of Human and Social Services
Tami Amos, PASS Coordinator, Roanoke City Public Schools
Amelia C. Merchant, Director of Finance
James O'Hare, Youth Care Administrator
6A-5
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41043 - 020518.
A RESOLUTION authorizing the acceptance of the 2018 V -STOP Grant made to the City of
Roanoke by the Virginia Department of Criminal Justice Services, and authorizing execution of any
required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Criminal Justice Services, the 2018 V -STOP Grant in the amount of
$28,193, with a required local match of $24,679, making the total funding $52,872, to employ the
Police Department's full -lime non -sworn Domestic Violence Specialist, as more particularly
described in the City Council Agenda Report dated February 5, 2018.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the Grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing Grant.
R -V -S I - P GRANI 2 -5 -18 dac
ATTEST: &
City Clerk.
J
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41044 - 020518.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for
the Police Department Domestic Violence Program Grant ( VSTOP), amending and
reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Special Revenue Fund
Appropriations
Regular Employee Salary
35- 640 - 3126 -1002
$ 37,980
ICMA Retirement
35 -640- 3126 -1115
3,418
401h Health Savings
35- 640 - 3126 -1117
373
FICA
35 -640- 3126 -1120
3,167
Dental Insurance
35- 640 - 3126 -1126
332
Life Insurance
35- 640 - 3126 -1130
498
Medical Insurance
35- 640 - 3126 -1180
7,104
Revenues
VSTOP Grant CY2018 - State
35- 640 - 3126 -3126
28,193
VSTOP Grant CY2018 - Local
35 -640- 3126 -3127
24,679
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City
Cle
F, CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: 2018 Violence Against Women Act: V -STOP Grant
Background
The Department of Criminal justice Services of the Commonwealth of Virginia
has awarded the Roanoke Police Department $28,193 in grant funding as part
of the Violence Against Women Act (V- STOP). The Roanoke Police Department
will use the award to fund its existing Domestic Violence Specialist position.
The 2018 V -STOP grant funding has been level funded since 2012. To maintain
current salary and benefit levels for the position, the City of Roanoke will be
required to provide a total local match of $24,679.
The Domestic Violence Specialist is an essential employee who is tasked with
providing services to the victims of domestic violence. The Domestic Violence
Specialist investigates domestic violence offenses, ensures that victims receive
support services throughout their case, prepares cases for prosecution and
directs police department resources towards apprehending the most dangerous
offenders.
Recommended Action
Accept the 2018 V -STOP Grant described above and authorize the City Manager
to execute the grant agreement and any related documents; all such documents
to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the Grant fund for State grant funds of $28,193, transfer funding in the amount
of $20,268 from Transfer to Grant Fund, account 01 -2550- 9310 -9535, $4,411
from Local Match Funding for Grants, account 35- 300 - 9700 -5415, and
appropriate total funding of $52,872 for salary and benefits into accounts to be
established by the Director of Finance in the Grant Fund.
� l
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Finance
Timothy S. Jones, Chief of Police
>; y
COMMONWEALTH of VIRGINIA
Francine c Bak. Department of Criminal Jnstiec Services
11% Bank Shoes
nlraclor Richmond, Virginia 2 ): t )
January 2, 2018 tB04) 7a64000
Mr. Bob Cowell
City Manager
City of Roanoke
215 Church Ave., SW, Ron. 364
Roanoke, VA 24011
Title: Violence Against Womeues Act Program - VAWA Law Enforcement
Dear Mr. Cowell:
I am pleased to advise you that grant number 18- T3153VA17 for the above - referenced grant program has
been approved for an amount of $28,193 in Federal Funds and $9,398 in Matching Funds for a total award of
$37,591.
Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions.
To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to
Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the
conditions carefully; as some require action on your part before we will disburse grant funds.
Also, enclosed are the Post Award Instructions and Reporting Requirements. Please refer to and rend this
information carefully as it contains details on processing financial and progress reports, as well as requesting
awarded funds. Remember all financial and progress reports, budgel erendment requests and request for
funds must be processed Orrough our online Crams Management Infarmadon System (GMIS).
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success. If you have any questions, please call Andrew Kirsch at (804)225 -4331.
Sincerely,
C
Francine C. Ecker
Director
Enclosures
m: Ms. Teresa Huddleston, Police Program Specialist
Ms. Rene Satterwhite, Accounting Supervisor
Mr. Andrew Kirsch, DCJS Monitor
erimnalJmtiee serv�cei ewra•eommicee. on Tran:ng.MVpory eommmee on Jwonne J -1—one 1 --1 ,
hti fury LommMea l0 0e Coup PoVO d,ef. SpppalAtluwele eni Lni Wen i Julli<e ACr Pmgee
Beviforytwnmipee on Serval antl Cnnvz:e Nolence • Prnae $rurL.y Servicee gtivifory Boartl
ww d,S Virp�niapov
Department of Criminal Justice Services
I10011uhSleee4 tills M.1RkhnwW,VA Un9
Subgrnntce: Roanoke City
Grant Period:
From: 01/0112018
Ms Tocen Huddleston
Pa . Pmgren Sr eeiakn
Remake Pnlice Deponent
34H Ch.pbell Avenue, SW
Rommkc, VA 24016
statement of Grant Award /Acceptance
Date: January 02, 2018
Grant Number:
Through: 12/31/2018 18 -T3153 VA17
Mr Bob Cavell
Gay Manger
Cny of Raonokc
215 Church Ace, SW. Rao. 364
Rom.ke. VA 24011
riaaa (540) B53 -5714 I Pbooe: (540)85 -2333
Eculh Tme1a.Hud4l.1oo1eroumkcvago Entail: bobs 11,:hnenokwa eav
Grant Award Budect
Ms Rene Souerwhitc
Acen tut, Supervisor
Ciry of Rmnake
215 Church Avenue
Roanoke, VA 24011
Phone: (540) 853 -5209
Email: mncsnnlo hdc@,uallokcva.gov
This grant Is subject to all rules, regulations, and criteria included in the grant guidelines and the special
conditions attached thereto.
C
Francine C. Ecker, Director
The uaderdgaed, having serrived the Statement of Gnat AtcarNAeeeptantt and the Conditions attached there', den hereby
accept this grant and agree W the condoom peruloing theret, hb day or X20 -
Signature:
Title:
STATEMENT OF GRANT AWARD SPECIAL CONDITIONS
Department of Criminal Justice Services
1100 Bank Street, 121h Floor
Richmond, Virginia 23219
For the Violence Against Women's Act (V -STOP) Program
Subgrantee: Roanoke Grant Number: 18- T3153VA17
-it Title. Violence Against Women's Act Federal catalog Number. 16.588
Date: January 2, 2018
The following conditions are attached to and made a pan ofthis grant award:
I. V -STOP funds may not be used to pay more than 75% of the costs of proposed projects. The remaining 25% or designated
match must be provided by the applicant, in cash or in -kind. All funds designated as match are restricted to the same
uses as the VTTOP Program funds and must be reported and expended in the same period. In -kind match must be
documented in the same manner as grant funded activities. All funds designated as match are restricted to the same
uses" the V -STOP Program funds and must be expended in the same period.
2. By signing the Statement of Grant Award/Acceptance, the grant recipient agrees:
• To use the grant funds only to carry out the activities described in the grant application, as modified b the teens and
conditions attached to this award or by subsequent amendments approved byDCJS; y
• To adhere to the approved budget contained in this award and amendments made to it in accordance with these terms
and conditions;
• And to comply with all terms, conditions and assurances either attached to this award or submitted with the grant
application.
3. Grant funds, including matching funds, may only be expended and/or obligated during the grant period. All legal
obligations must be fulfilled no later than 90 days after the end Of The grant period.
• 4. The Subgtanlee agrees that it and all its contractors will comply with the following federal civil rights laws as applicable:
Title VI ofthe Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin
• in the delivery of services (42 U.S.C. § 2000d) and the DO] implementing regulations at 28 C.F.R Pan 42, Subpart C;
The Omnibus Crone Control and Safe Streets Act of 1968, which prohibits discrimination on the basis of race, color,
national origin, religion, or sex in the delivery of services and employment practices (42 U.S.C. § 3789d(cxl)), and
the DOJ implementing regulations at 28 C.F.R Pan 42, Subpart D;
• Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in the delivery
Of services and employment practices (29 U.S.C. § 794), and the DOJ implementing regulations at 28 C.F.R. Part 42,
Subpart G;
• Title It of the Americans with Disabilities Act of Ingo, which prohibits discrimination on the basis of disability in the
delivery of services and employment practices (42 U.S.C. § 12132), and the DO] implementing regulations at 28
C.F.R. Pan 35;
• Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education
• programs and activities (20 U.S.C. § 1681), and the 1X)1 implementing regulations at 28 C.F.R. Pan 54;
The Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery of services (42
U.S.C. § 6102), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart 1; and
• The DOJ regulations on the Equal Treatment for Faith -Based Organizations which prohibit discrimination on the
basis ofneligion in the delivery of services and prohibit organizations from usin DOJ
activities (28 C.F.R. Pan 38). B funding for inherently religious
• The Juvenile Justice and Delinquency Prevention Act of 1974, as amended, which prohibits discrimination in both
employment and the delivery ofscreices ar benefits based on Q. color, national origin, religion, and sex in JJDPA-
funded programs or activities (42 U.S.C. § 5672(6)).
• Section 1407 of the Victims of Crime Act (VOCA), as amended, which prohibits discrimination in both employment
and the delivery afservices or benefits on the basis ofmce, colon, national origin, religion, sex, and disability in
VOCA- funded programs or activities. (42 U.S.C. § 10604).
• No person in the United States shall, on the basis of actual or perceived race, color, religion, national origin, sex,
gender identity (as defined in paragraph 249(c)(4) of title 18, United States Code), sexual orientation, or disability, be
excluded from participation in, be denied the benefits of, or be subjected to the discrimination under any program or
activity funded in whole or in part with funds made availuble under (VA WA), and any other program or activity
funded in whole or in part with funds appropriated for grants, cooperative agreements, and other assistance
administered by the Office on Violence Against Women.
• The grantee agrees to meet the civil rights training requirements through viewing the online training modules offered
through the Off" on Civil Rights at htto //
8 _ogov /about/ ! -tr 'a' id 'd t arni him. The
must review these training modules a[ least once per grant cycle and must view the civil rights overview, standard
assurances modules, and the module on the obligations to provide services to limited English proficient (LEP)
individuals.
5. The Subgramcc agrees that in the event a Federal or Slate court or Federal or Slate administrative agency makes a finding
of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability
against a recipient of funds, the recipient will forward a copy ofthe finding to the office for Civil Rights, Office of Justice
Programs.
6. By accepting this grant, the recipient assures that funds made available through it will not be used to replace state or local
funds that would, in the absence of this grant, be made available for the same purposes.
7. The Subgmntee agrees to submit, by the specified deadlines, quarterly financial and bi- annual progress reports as well as
any other necessary reports requested by DCJS on forms provided by DCJS. DCJS may withhold disbursement of grant
funds if reports are not submitted as required. In addition to a project's implementation and performance, and the
availability of funds, a key factor in determining eligibility for continuation funding will be compliance with grant
financial and progress reporting requirements. No current recipient of funding through this grant program will be
considered for continuation funding if, as of the continuation application due date, any of the required financial
and progress reports for the current grant are more than 30 days overdue. For good cause, submihed in writing,
DCJS will waive the provision.
8. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period
ifthe agency determines that the recipient is a high -risk grantee. CE28 G.F.H. parts 66, 70.
9. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organisations for Reform Now ACO
without the express prior written approval ofOVW. ( RM or its subsidiaries,
10. The recipient understands and agrees that any training ar training materials developed or delivered with funding provided
under this award must adhere to the OVW Training Guiding Principles for Grantees and Subgan(ees, available at
http / /www t s html.
vw �=— ---�_ The grantee agrees to attend and participate in DCJS -s nsor
assistance. Technical assistance includes, but is not limited to, regional trainin po peer-to technical
consultations, and workshops conducted by DCJS- designated technical assistance provides. The recipient's Participation
is critical for effective administration of the VSTOP Formula Gran[ program
provisions. p gram and to ensure adherence to siamtory,
11. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits,
prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to
conferences, meetings, trainings, and other events, including the provision of f
costs of attendance at such events. information on pertinent laws, re ulation� and/or beverages at such events, and
hito://www o undo' o !grant hm 1. 8 policies, and guidance is available at
12. The gantee agrees that grant funds will not support acdvities that compromise victim safety and recovery.
13. The grantee agrees that grant funds will not be used to support the development or presentation of a domestic violence,
sexual assault, dating violence and/or stalking curriculum for primary or secondary schools. The grantee further agrees
that grant funds will not be used to leach primary or secondary school students from an already existing curriculum.
14. The grantee agrees that grant Ponds will not be used to conduct public awareness or community education campaigns or
related activities. Grant funds may be used to support, inform, and outreach to victims about available services.
15. Subgramee may follow their own established travel rates if they have an established travel policy. If Subgranlee does not
have an established policy, then they must adhere to stale travel policy. The stale allows reimbursement for actual
reasonable expenses. Please refer to the following IRS websile for the most current mileage rate:
IrttoWwww irs.eov /1 0 os/ rl' le/0 'd�156624 00 ht I: Transportation costs for air and mil must be at coach rates.
16. Within 60 days of the starting date of the project, the Subgranlee must initiate the program funded. If not started during
this period, the Subgranlee most report to the DC.IS, by letter, the steps taken to initiate the project and the reasons for
the delay, and the expected starting dale. If the project is not operational within 90 days of the start date, the Subgranlee
must receive approval in writing from DCJS for a new implementation dale or DCJS may cancel and terminate the project
and redistribute the funds to another program.
17. No amendment to the approved grant budget may be made without the prior written approval of DCJS. No more than two
(2) budget amendments will be permitted during the grant period. Budget amendments must be requested through Grants
Management Information System (GMIS). No budget amendments will be allowed after October 31 a.
18. The recipient agrees to notify DCJS in writing within thirty (30) days of any hiring of or change in grant- funded personnel,
or any change in the Project Administrator, Project Director or Finance Officer from the persons listed in the Grant
Application. To provide the required notification to DCJS, the recipient agrees to complete and submit the DCJS Program
Change/Update form available on the DCJS websile at
hltD ://www d ' gov/foms/ cti nF fin od –9 &p hm .
19. The Subgranlee agrees to forward a copy to DCJS of the scheduled audit of this grant award.
20. Acceptance of this grant award by a local government applicant constimles its agreement that it assumes full responsibility
for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal
management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised and
evaluated in accordance with the local governments established employment and personnel policies; and assuring that all
terms, conditions and assurances —those submitted with the grant application, and those issued with this award —are
complied with.
21. Any delegation of responsibility for carrying out grant- funded activities to an office or department not a part of the local
government most be pursuant to a written memorandum of understanding by which the implementing office or deparunent
agrees to comply with all applicable grant terms, conditions and assurances. Any such delegation notwithstanding, the
applicant acknowledges by its acceptance of the award its ultimate responsibility for complisace with all terms, conditions
and assurances of the grant award.
22. All purchases for goods and services most comply with the Virginia Public Procurement Act. Procurement transactions,
whether negotiated or advertised and without regard to dollar value, shall be conducted in a manner so as to provide
maximum open and free competition. An exemption to this regulation requires the prior approval of DCJS and is only
given in unusual circumstances. Any request for exemption must be submitted in writing to DCJS.
23. PROJECT INCOME: Any funds generated as a direct result of DCJS grant funded projects are deemed project income.
Project income must be reported on forms provided by DCJS. The following are examples of project income: Service
fees; Client fees; Usage or Rental fees; sales of materials; income received from sale of seized and forfeited assets (cash,
personal or real property included).
24. Subgranlee must submit a final report outlining the progress and accomplishments of the program on forms provided by
DCJS.
25. DCJS will not disburse funds from this grant if any of the required Financial or Progress reports are overdue by more than
30 days unless you can show good cause for missing the reporting deadline.
26. DCJS will perform on -site monitoring as required. DCJS staff will notify Subgram" in advance of the visit and forward a
COPY of the monitoring checklist in the notification.
27. The applicant must assure funds budgeted for staff will not be used to replace funds already available for that
purpose and will be used to expand services to victims.
28. The Subgramee, agrees to sign up for DCJS Updates at h2p, /www.dcis.viminia-gov/subscribc/ for the annoucements
regarding trainings, funding opportunities, and information on victims services.
29. The Subgrantee agrees that DCJS, Office for Victims of Crime (OVC) and/or the Office of the Chief Financial Officer
(OCFC) and its representatives shall be granted access to and the right to examine all records, books, paper or documents
related to the VOCA grant.
30. prior to DCJS disbursing funds, the Subgrantee must comply with the following special conditions:
COMMONWEALTH of VIRGINIA
F,anuneC Eder Department of Criminal Justice Services
I on seek sr2r1
a'edar girlinwM, Virginia 23213
NOTICE 1604) 7864000
Too (804) 7MA732
To: Grants Project Administrator
From: Janice Waddy, DCJS Grants Administrator
Re: Post Award Instructions and Reporting Requirements
PLF.ASEREAD VERYCAREFULLY.
❑ GRANTAWARD AND SPECIAL CONDITIONS:
Please review your Award and Special Conditions very carefully. Pay attention to the fast
Special Condition(s) listed These Special Condition(s) may require additional
documentatiorn from you before grant funds can be released Sign and date the grant award
acceptance and submit any Special Condition documentation by email or mail to:
Office of Grants Management
Attention: Janice Waddy
Dept, of Criminal Justice Services
1100 Bank Street, 12" Floor
Richmond, Virginia 23219
¢rantsmemt(iUds.yirginia.eov
❑ REPORTINGREOUIREMENTS
By accepting the accompanying grant award, you are agreeing to submit on -line quarterly
progress and financial reports for.this grant throughout the grant period, as well as final
reports to close the grant. No eligible current recipient of funding will be considered for
continuation funding if, as of the continuation application due date, any of the required
Financial and Progress reports for the current grant are more than thirty (30) days
overdue. For good cause, submitted iri writing by the grant recipient, DCJS may waive this
provision.
Financial reports and progress reports" we due no later than the close of business on the 126
working day after the end of the quarter (*except Pre- and Post- Incarceration Services
reports which are due by the fast working day of the end of Use follotoing month). Also, V-
STOP progress reports are submitted on a semi- annual schedule 1P working day after
6130 and 12131 quarters.) Reports are required even if no expenditures have occurred during
the quarter. Requests for Funds will not be honored from grant recipients who do not
fulfill this reporting obligation. A schedule of due dates is also attached for your reference.
Canal Juii Swkes BoW' C.. mTnlrty. Aiiii- 11.11ite m Juveinie Jusuu an' Prtvea,m
AG�eay C.M. to Ne Loud AppaiMeO -,i C,iW —1 Ju —Aa FropYms
m'-M cani m Sesuel a, Pann!k VR@ • Pnvale Secaey ServiCesFEVisuy Sam
vixx eqa Wroeva 9w
❑ PROGRESSREPORTS
Refer to our website: httn: / /mm.deis.virginia.g ov! for submitting progress reports through
the online Grants Management Information System (GMIS). In order to use this web -based
Statement of Grant Award/Acceptance. Paper conies ofprogress reports are no /orneer
accepted. You are reavired to rue the online system to subunit your progress reports.
❑ FINANCIAL REPORTS
Refer to our website for submitting financial reports through die online Grants Management
Information System (GMIS). In order to use this web -based system, if you have not
previously done so You most obtain a user time and password set up by Your Finance
Officer, whose name and contact information is listed on the attached Statement of Grant
Award/Acceptance. Paper copies of rnancial reports are no loneer accepted You are
required to sae Ilse online system in reportine your expenditures. The address is:
http:// www. dcis. virg inia. gov /gmtsAdministration/gmistindex cfm ?menuUvel =4
❑ RF.OUEST17VG GRANT FUNDS
Refer to our website for requesting funds through the Grants Management Information
System (GMIS). In order to use this web -based system- if you have not oreviou� one so,
"Please note, you can access this system using the same password assigned for the online
financial reporting system. Paper copies of request for funds are no loneer accepted Y�
❑ BUDGETAMENDMENTS
Budgets can be amended in most DCIS grant programs with prior approval. Please review
your special conditions carefully to determine the requirements and procedures for amending
budgets. Refer to our website for the online Grants Management Information System.
*Please note again that you can access this system using the same password assigned for the
online financial reporting system.
Paper conies of badget amendments are no loneer accepted You are required to use the
online system for submitting budget amendments.
gen pmg updated 6-t 7
PROJECTED DUE DATES
FINANCIAL & PROGRESS REPORTS
Reports are due by the 12`h working date following the close of the quarter covered in the report. *
• Financial reports are required quarterly even ifno expenditures have occurred
• Proeress reports are required as follows
VictinilWltrness, SAGP and VSDWF- gtmrterly (period ending 9/30, 12131, 3131, and 6/30).
RSTOP- semi- amrrml (period ending 6130 and 12131) and CYannual (due 1131).
SASP- CYannual (period ending 11/31).
QUARTER ENDING
DUE DATE
9/30/2017
10/18/2017
12/31/2017
1/22/2018
3/31/2018
4/17/2018
6/30/2018
7/18/2018
9/30/2018
10/17/2018
12/31/2018
1/17/2019
Please contact the appropriate DCJS staff person if you need assistance will the follow' e
• Financial Reports and Requests for Funds - DCJS Fiscal Services Manager Bill Dodd at
804/371 -0638 or bill.doddaa deis.viritima.gov
• —GNUS - Complete and send an email to grantswebna dcis.yirgirda.gOV citing the error
message received, to request assistance from the GMIS Program Coordinator DeAndrea
Williams
• CIMS or VSDVVF Reverting Software- DCJS IT Contact Specialist at 804/786 -4576 or
804/2254868.
• Progress Reports and Other Requests — your assigned DCJS Grant Program Monitor.
• If you have general questions, please contact Virginia Sneed at (804) 786 -5491 or
by e-mail at virginia .sneed @dcjs.virginia.gov.
victim pmgrv¢s 6 -17
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41045- 020518.
A RESOLUTION authorizing the City Manager's issuance and execution of Amendment
No. 6 to the City's Contract with ThyssenKrupp Elevator Corporation ( "ThyssenKrupp ") for
additional professional services for repairs to the Church Avenue Parking Garage elevator; and
authorizing the City Manager to take certain other actions in connection with such Amendment.
BE I F RESOLVED by the Council of the City of Roanoke as follows:
The City Manager is authorized to issue and execute Amendment No. 6 to the
City's Contract with ThyssenKrupp, in an amount not to exceed an additional $24,750 for
additional professional services to upgrade the interior of the elevators located in the Church
Avenue Parking Garage, all as more fully set forth in the City Council Agenda Report dated
February 5, 2018.
2. The form of such Amendment shall be approved by the City Attorney.
3. Such Amendment shall provide authorization for additions to the work, with an
increase in the amount of the Contract, and provide that the total amount of such Amendment
will not exceed an additional $24,750, all as set forth in the above mentioned City Council
Agenda Report.
4. The City Manager is authorized to take such actions and to execute such
documents as may be necessary to provide for the implementation, administration, and
enforcement of all such Amendments to the above mentioned Contract with ThyssenKrupp, as
well as the Contract itself.
AT ST: A
f
City Clerk.
R- Amhonzc Amendment No. 6- 1lrvssenKn,pp Glevator (25.18)
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: Amendment No. 6 to Contract for the Comprehensive Full
Elevator /Escalator Maintenance & Repair Program
Background:
A contract dated March 25, 2013 was issued to ThyssenKrupp Elevator
Corporation ( "ThyssenKrupp ") for the Comprehensive Full Elevator /Escalator
Maintenance & Repair Program in the amount of $111,996. The program covers
all City owned elevators and escalators located in City buildings, the Berglund
Center and City -owned parking garages. The contract has been amended five
times for a total contract amount of $624,941.04. The contract scope of work
includes replacement of obsolete parts at the City's option in the elevators
covered by this contract. A sixth Amendment is now needed to upgrade the
interior of the elevators located in the Church Avenue Parking Garage.
ThyssenKrupp has agreed to upgrade the elevator interior of the three elevators
at Church Avenue Garage for $24,750, increasing the total cost of the contract
to $649,691.04.
Considerations:
City Council approval is needed to amend the current contract. Funding in the
amount of $24,750 for this Amendment is available in account 07- 540-8220-
2048 (Church Avenue Garage operating budget).
Recommended Action:
Authorize the City Manager to issue and execute Amendment No. 6, approved
as to form by the City Attorney, in a form substantially similar to the
Amendment No. 6 attached to this Report, to the City's contract with
ThyssenKrupp in the amount of $24,750 for additional services as set forth
above.
Authorize the City Manager to take such action and execute such documents,
approved as to form by the City Attorney, as may be necessary to provide for
the implementation, administration and enforcement of such Amendment to
the above mentioned contract.
---- - - - - -- ------- - - - - --
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community
Development
Amelia Merchant, Director of Finance
ThyssenKrupp Elevator Corporation
Contract # 96GNKN
AMENDMENTNO.6
DATE: January 12, 2018 PROJECT: Comprehensive Full Elevator /Escalator
Maintenance & Repair Program
CONTRACTOR: ThyssenKrupp Elevator Corporation
CONTRACT DATE: March 27, 2013
DESCRIPTION OF AMENDMENT:
This Amendment amends the above Contract as follows:
1. The City and Contractor agree to amend the contract to upgrade the cabs on all 3 elevators in the Church
Avenue Parking Garages. The one -time fee of $24,750.00 will be paid per the attached as "Subcontract
Change Order ".
Original amount of Contract (Annual Not to Exceed)
$114,396.00
Contract amount adjusted forAmendment No.1
$ 1,717.08
(AnnualNot to Exceed)
$ 36,280.00
Contract amount adjusted for Amendment No 2
$ 3,483.96
(AnnualNot to Exceed)
$24,750,00
Contract amount adjusted for Amendment No .3
$ 61,633.00
(One -time increase)
$180,627.04
Contract amount adjusted for Amendment No.4
$349,467.00
(One -time increase)
$469,064.00
Contract amount after Amendment No. 4
(for contract year ending March 26, 2017)
Contract Amount (Annual Not to Exceed)
$119,597.04
(for contract year ending March 26, 2018)
Contract amount adjusted for Amendment No.5
$ 36,280.00
(One -time increase)
Net amount of this Amendment No. 6
$24,750,00
(One -time increase)
Contract amount after this Amendment
$180,627.04
(for contract year ending March 26, 2018)
Consecutive calendar day time extension required
None
3. The City and Contractor agree that work shall be completed no later than April 30, 2018. The materials
should be the property of Contractor until such time that they are installed, inspected, and accepted
by the City.
Except as amended and /or modified above, all the terms and provisions of the Contract, and any prior
amendments thereto, shall continue in full force and effect.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
CITY OF ROANOKE, VIRGINIA:
Assistant City Manager / City Manager Date
Witness
Date
Appropriation and Availability of Funds Required
for this Contract Change Order Certified
Director of Finance / Date
(Account No. 07- 540 - 8220 -2048 $24,750.00)
ThyssenKrupp Elevator Corporation
Contract # 96GNKN
ThyssenKrupp Elevator Corporation
PresidenWice President / Date
Typed or Printed Name and Title
City Attorney (Approved as to Form) / Date
City Attorney (Approved as to Execution) / Date
Subcontract Change Order
10/24/2017
PROJECT NUMBER:
CONTRACT DATE:
CHANGE ORDER NUMBER
PROJECT NAME:
PROJECT ADDRESS'.
CONTRACTOR NAME:
CONTRACTOR ADDRESS:
SUBCONTRACTOR NAME:
SUBCONTRACTOR ADDRESS'.
28729
8/16/2016
1
CHURCH AVE PARK GARAGE 2 & 3
121 CHURCH AVENUE
ROANOKE, VA, 24011 -1905
City of Roanoke
117 Church Avenue SW
Roanoke, VA, 24011
thyssenkrupp ELEVATOR CORPORATION
7724 Garland Circle
Roanoke, VA, 24019
ThyssenKrupp Elevator Corporation
Contract a 96GNKN
Date:
This Change Order is made at the requestof the above - referenced Contractor and specifically modifiesand amends the
work, price and /orterms set forth in above - referenced Subcontract as follows:
This is to upgrade the cabs on all 3 elevators. It does not include any ceilings. This price is for
the Classic 1 or the Modem 1.
Total Amount of this Change Order to be added to the contract price: $24,750.00
In the event of any conflict between the work, price and /orterms and conditions of the above - referenced Subcontract or
priorchange orders thereto and this Change Order, this Change Order shall be final. Please sign two (2) copies of this
Change Order and return two (2) copies to thyssenKrupp Elevator. A fully executed copy of this Change Order vall be returned
toyou foryourfiles.
Signed Acceptance
By signing this Change Order where indicated below, the Contractor's signatory hereby acknowledges (a)
that the Contractor agrees to all of the terms and conditions contained herein, (b) that the signatory has the
authorization necessary to bin d the Contractor to agreements of this nature, and (c) that this form is valid and
binding notwthstanding any conflicts with procedures and /or tms required by the original Subcontract referenced
above which are deemed to have been waived.
Subcontractor.
thyssenkrupp Elevator Corporation
Contractor.
City of Roanoke
By: Joshua Lujan Datea ol24l2nt] By Jamie Brooks Date'.
Tie: Ni Superintendent Tie: Project Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41046 - 020518.
A RESOLUTION authorizing the City Manager to execute an amendment to a contract
with franc U.S., Inc., formerly known as American Standard, Inc., for preventative maintenance
services for heating, ventilation and air conditioning systems.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to execute a
Scope of Services Amendment to a Contract with "Crane U.S., Inc., formerly known as American
Standard, Inc., to raise the amount of the contract to no more than $107,201 per year to include
coverage for additional maintenance services for heating, ventilation and air conditioning
systems, all as more fully set forth in the City Council Agenda Report dated February 5, 2018, to
this Council.
2. Such amendment shall be approved as to form by the City Attorney.
R - A..d.ao( Scope Of Sa,,,e, - Chiller Meimenencc D.,
AT ST:
City Clerk
@ CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: Amendment to the Contract with Trane Company to Include
Chiller Maintenance and Repair
Background
The Facilities Management Division currently has a contract with Trane
Company to provide preventative maintenance services for Heating, Ventilation,
and Air Conditioning (HVAC) direct digital controls systems at a "not to exceed"
amount of $54,181. A need has been identified to include coverage for chiller
maintenance and major repairs. The existing contract with Trane can be
amended to include these types of services.
Considerations:
This contract amendment is intended as a short -term measure for the
remainder of the fiscal year. This will allow for a comprehensive chiller
preventative maintenance and repair solicitation to be completed. Amending
the contract will increase the "not to exceed" amount to $107,201 per year.
Funding is available in the Facilities Management budget to provide the increase
in the contract amount.
Recommended Action:
Authorize the City Manager to execute a scope of services amendment, in a
form approved by the City Attorney, to the contract with Trane Company to
increase the existing contract "not to exceed" amount to $107,201 per year.
- -- - -- ---------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
Michael B. Shockley, Director of General Services
f
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41047 - 020518.
A RESOLUTION authorizing the acceptance of the Stormwater Local Assistance Fund
(SLAF) Grant to the City of Roanokc (City) from the Virginia Department of Environmental Quality
(DEQ) for projects or programs designed to protect the Commonwealth's surface waters; and
authorizing the City Manager to execute any required grant agreements, to execute any necessary
additional documents, to provide additional information, and to take any necessary actions to receive,
implement, and administer such Grant, upon certain terms and conditions.
WHEREAS, IEREAS, in 2016, DEQ approved $150,000 for the Washington Park Stream Restoration
Project for the City; and
WHEREAS, in 2017, DEQ approved $1,530,395 among three Projects: (1) $986,700 for
restoration of approximately 2,921 linear feet of Glade Creek; (2) $202,727 for restoration of
approximately 777 linear feet of Lick Ronal Highland Farm Road; and (3)$340,968 for restoration
of approximately 1,300 linear feet of Lick Run Tributary at the Roanoke - Blacksburg Regional
Airport.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the SLAF Grantfrom the DEQ intheamountof
$1,680,395, with matching funds from the City in the amount of $1,339,427, for the Washington
Park, Glade Creek and Lick Run at Highland Farm Road Projects, and matching funds from the
Roanoke - Blacksburg Regional Airport in the amount of $340,968, for the Lick Run restoration
Project on the airport parcels, all as more particularly set forth in the City Council Agenda Report
dated February 5, 2018.
2. The City Manager is hereby authorized to execute a grant agreement between the City
and DEQ and the City and the Roanoke - Blacksburg Regional Airport, which are to be approved as to
form by the City Attorney.
3. The City Manager is further authorized to execute any necessary additional
documents, provide any additional information, and to take any necessary actions in order to obtain,
accept, receive, implement, use, and administer such Grant.
ATTEST:
City Clerk.
RSronnwater Local Assistance I and Gram (2.5.18)
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41048- 020518.
AN ORDINANCE to appropriate funding from the Department of
Environmental Equality for Stormwater improvement projects, amending and
reordaining certain sections of the 2017 -2018 Stormwater Utility Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Stormwater Utility Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from State Grant Funds
Appropriated from Third Party
Revenues
DIED SLAF Grant Funds
Roanoke - Blacksburg Regional Airport
Match Funds
03- 530 - 3015 -9007 $ 1,680,395
03- 530 - 3015 -9004 340,968
03- 530 - 3015 -3015 1,680,395
03- 530 - 3015 -3016 340,968
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTE T:
h'1 • uvn .
. City Cle
° t CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: Stormwater Local Assistance Fund (SLAF) Grant Acceptance
Background:
The Virginia Department of Environmental Quality (DEQ) administers a
Stormwater Local Assistance Fund (SLAF) program that annually awards 50/50
matching grants to local governments for projects or programs designed to
protect the Commonwealth's surface waters.
Staff from the City of Roanoke Stormwater Utility developed and submitted to
DEQ several grant proposals that have subsequently been awarded. In 2016,
DEQ approved $150,000 for the Washington Park Stream Restoration Project. In
2017, DEQ approved $1,530,395 among three projects; $986,700 for
restoration of approximately 2,921 linear feet of Glade Creek, $202,727 for
restoration of approximately 777 linear feet of Lick Run at Highland Farm Road,
and $340,968 for restoration of approximately 1,300 linear feet of Lick Run
Tributary at the Roanoke - Blacksburg Regional Airport. These projects will be
coordinated by the City's Stormwater Utility.
City matching funds in the amount of $1,339,427 are required for the
Washington Park, Glade Creek, and Lick Run at Highland Farm Road projects
and are available from account 03 -530 -3014. The Roanoke - Blacksburg Regional
Airport will provide matching funds in the amount of $340,968 for the Lick Run
restoration project on airport parcels. Providing these matching funds will
enable the Airport to apply for additional Stormwater Utility Fee Credits.
Recommended Action:
Accept the above referenced grant awards in the amount of $1,680,395 and
authorize the City Manager to execute grant agreements, in a form approved by
the City Attorney, between the City of Roanoke and DEQ as well as between the
City of Roanoke and the Roanoke - Blacksburg Regional Airport.
Authorize the City Manager to take such further actions and execute such
further documents as may be necessary to obtain, accept, implement,
administer, and use such DEQ grant funds and Airport match funds, with any
such additional documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate for
both DEQ SLAF funds in the amount of $1,680,395 and Airport match funds in
the amount of $340,968, as well as appropriate funding of the same amount in
an expenditure account to be established in the Stormwater Capital Projects
Fund by the Director of Finance.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community
Development
Robert K. Bengtson, P.E., Director of Public Works
Amelia C. Merchant, Director of Finance
1,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41049- 020518.
A RESOLUTION consenting to the transfer of certain real properties owned by the City
of Roanoke Redevelopment and Housing Authority (RRHA) to either H.R. Foundation, Inc., a
Virginia corporation (HR Foundation), or Hotel Roanoke Conference Center Commission, a
body corporate created by Chapter 440 of the 1991 Acts of Assembly (Commission); authorizing
the City Manager to execute Such documents and take such other actions to effectuate,
acknowledge, administer, and enforce this consent; and establishing an effective date.
WHEREAS, Virginia Tech Real Estate Foundation, Inc., a Virginia nonstoek corporation
(VT Foundation), acquired certain real property, together with improvements thereon, situated in
Roanoke, consisting of The l lotel Roanoke and adjacent parcels of land (Property), by Deed of
Gift from Virginia Holding Company, dated December 27, 1989, and recorded in the Clerk's
Office of the Circuit Court for the City of Roanoke, Virginia at Deed Book 1614, Page 1058;
WHEREAS, the General Assembly created the Commission for the purpose of
establishing and operating a publicly owned conference center in the City adjacent to a renovated
Hotel Roanoke based on the need for such Commission as declared by resolution by the City and
Virginia Polytechnic Institute and State University;
WHEREAS, RRHA played an instrumental role in the development, financing, and
implementation of the development and construction of the conference center and the renovated
Hotel Roanoke (Project);
WHREEAS, RRHA acquired (i) three (3) parcels of real estate situated in the City of
Roanoke and bearing Official 'fax Map Nos. 3013601, 3013602, and 3013502 (Parking Lot
Parcels); and (ii) a parcel of real estate situated in the City of Roanoke and bearing Official Tax
Map No. 3013503 (Conference Center Parcel); by special warranty deed from VT Foundation
dated September 29, 1993, and recorded in the Clerk's Office of the Circuit Court of the City of
Roanoke, Virginia in Deed Book 1694, Page 12t (RRHA Deed) for the sum of Three Million
($3,000,000) Dollars, as more particularly described in a Contract of Sale between VT
Foundation and RRHA dated as of June 14, 1993 (Contract);
WHEREAS, the Parking Lot Parcels and the Conference Center Parcels were portions of
the Property acquired by VT Foundation;
WHEREAS, RRHA entered into a Parking Lot Lease between RRHA, as Landlord, and
the Commission and Hotel Roanoke, L.L.C., a Virginia limited liability company, as Tenants,
dated November 8, 1993, for the use of the Parking Lot Parcels in conjunction with the
conference center to be constructed and the Hotel Roanoke to be renovated for a term of fifty
(50) years (Parking Lot Lease);
WHEREAS, RRHA entered into a Lease between RRHA, as Landlord, and the
Commission, as Tenant, dated November 8, 1993, for the use of the Conference Center Parcel
for the construction, development, and operation of a conference center for a term of fifty (50)
years (Conference Center Lease);
WEREAS, VT Foundation conveyed the retained portion of the Property, as described in
the Contract, to HR Foundation by deed dated October 27, 1993, and recorded in the Clerk's
Office of the Circuit Court of the City of Roanoke, Virginia at Deed Book 1698, Page 510;
WHEREAS, through the collaborative efforts of the City, RRHA, VT Foundation. HR
Foundation, and the Commission, The Hotel Roanoke, and the Hotel Roanoke Conference
Center have been operating for more than twenty (20) years;
WHEREAS, HR Foundation and the Commission have requested RRHA to (i) terminate
the Parking Lot lease and transfer the Parking Lot Parcels to I IR Foundation; and (ii) terminate
the Conference Center Lease and transfer the Conference Center Parcel to the Commission;
WHEREAS, HR Foundation and the Commission concur that it would be beneficial to
the future operations, management, and development of The Hotel Roanoke and Ilotet Roanoke
Conference Center facilities to take such actions;
WHEREAS. the Contract and the RRHA Deed include a restrictive covenant that
requires RRHA to obtain the prior consents of the City and VT Foundation to any transfers of
the Parking Lot Parcels and /or the Conference Center Parcel;
WHEREAS, continued ownership of the Parking Lot Parcels and the Conference Center
Parcel by RRHA is no longer necessary to ensure the success of the Project and
WHEREAS, the terminations of the Parking Lot Lease, and the Conference Center Lease,
the transfer of the Parking Lot Parcels to HR Foundation, and the transfer of the Conference
Center Parcel to the Commission will assist in the realignment of operation of The Hotel
Roanoke and I lotel Roanoke Conference Center.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke, Virginia that:
City Council consents to (i) the transfer of the Parking Lot Parcels to HR
Foundation; and (ii) the transfer of the Conference Center Parcel to the Commission; all as more
particularly described herein and in the City Council Agenda Report dated February 5, 2018.
2. City Council acknowledges that RRHA has no remaining obligation to repay
funds previously contributed by the City to RRHA for the purpose of the acquisition of the
Parking Lot Parcels and the Conference Center Parcel by RRHA in accordance with the terms of
the Contract.
3. The City Manager is hereby authorized to execute such document, in a form
approved by the City Attorney, and take such other actions to effectuate, acknowledge,
administer, and enforce this consent.
4. The City Clerk is directed to forward an attested copy of this resolution to Glenda
Edwards Goh, Executive Director of RRHA.
5. This resolution shall be effective upon its passage.
ATTEST:
City Clerk.
Meeting: February 5, 2018
Subject: A Resolution Consenting to the Transfer of Certain Real
Properties owned by the Roanoke Redevelopment and Housing
Authority to the H. R. Foundation or the Hotel Roanoke
Conference Center Commission
Background
Beginning in 1989 with the acquisition of the Hotel Roanoke by the Virginia
Tech Real Estate Foundation, Inc. (VT Foundation), a community based effort
was initiated to provide a legal and real property framework which would
facilitate the renovation of the Hotel Roanoke and the construction of other
improvements, including an adjacent conference center. Such efforts included
the Commonwealth of Virginia's creation of the Hotel Roanoke Conference
Center Commission. The City of Roanoke Redevelopment and Housing
Authority (RRHA) played an important role in the development and financing of
the project, which included its acquisition and subsequent leasing of property
on behalf of the other participants.
The RRHA acquired three parcels of real estate upon which a surface parking lot
and vehicular driveway were constructed to support the Hotel Roanoke and the
Hotel Roanoke Conference Center. Using City funds, the RRHA acquired a
parcel of real estate from the VT Foundation upon which the Conference Center
was ultimately constructed. In 1993, the parking lot parcels were leased by the
RRHA to the Hotel Roanoke, L.L.C. and the Hotel Roanoke Conference Center
Commission for a 50 year term. At the same time, the conference center
parcel was leased by the RRHA to the Hotel Roanoke Conference Center
Commission for a SO year term.
Through the collaborative efforts of the partners and the interrelated legal,
financial, and real estate ownership and leasing structure, the Hotel Roanoke
and the Hotel Roanoke Conference Center have been operating successfully for
more than twenty years. At this point in the history of the facilities, however, it
has been identified by the Hotel Roanoke Conference Center Commission and
the H. R. Foundation, Inc. that it would be beneficial to future operations,
management, and continued success of the Hotel Roanoke and Hotel Roanoke
Conference Center that the existing leases on the parking lot parcels and the
conference center parcel be terminated, the parking lot parcels be transferred
to the H. R. Foundation, Inc. and the conference center parcel be transferred to
the Hotel Roanoke Conference Center Commission, respectively.
Considerations:
The proposed actions to transfer the properties as outlined above will remove a
layer of administrative complexity that will simplify the operational
relationships between the Hotel Roanoke Conference Center Commission and
the H. R. Foundation, Inc., and will have no demonstrable adverse impact on
future operations of either facility.
Based on restrictive covenants contained in the RRHA deeds for these
properties, in order for the RRHA to transfer these parcels, the RRHA must first
obtain consent from the City and the VT Foundation. The attached resolution
is the means by which to transmit evidence of the City's consent to the RRHA.
Recommended Action:
Adopt the attached resolution consenting to the transfer of certain real
properties owned by the City of Roanoke Redevelopment and Housing Authority
to the H. R. Foundation, Inc. or the Hotel Roanoke Conference Center
Commission.
_ - -- - - -- ------- - - - - --
Robert S. owe
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director of Finance
Glenda Edwards Goh, Executive Director, RRHA
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
0
215 Church Avenue, S. W., Ron. 456
Roanoke, Virginia 24011 -1536
'1 dl ,l nn,: (541) 853 -2541
Fae: (540)853 -1145
Sil i'IIANII<M.�IOONWYNOLDS,MM( L:nmil: rlerkGrraaw k-v.,—
(E('EI.IAE.AI('('0) '
('il) ('erk
Depmy (it, ('Ierk
('E('4:I.IA'1'. WEIID, ('M('
Aseielanl Dept."' CiiY ( lerk
February 8, 2018
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 41050 - 020518 amending and reordaining
Section 30 -2, Obstruction generally, Chapter 30, Streets and Sidewalks, Code of the
City of Roanoke (1979), as amended.
The abovementioned measure was adopted by the Council of the City of Roanoke at its
regular meeting held on Monday, February 5, 2018; and is in full force and effect upon
its passage.
Sincerely,
� (U�`J��/11�4Xn�N
Stephanie M. Mo n Res, M
City Clerk
Enclosure
PC: The Honorable Brenda S. Hamilton, Clerk of Circuit Court
Rick Kahl, Clerk, General District Court
Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court
Stephen D. Poff, Chief Magistrate, Office of the Magistrate
Joey Klein, Law Librarian
Donald S. Caldwell, Commonwealth's Attorney
Robert S. Cowell, Jr., City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Director of Finance
�6
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41050- 020518.
AN ORDINANCE amending and reordaining Section 30 -2, Obstructions generally, of
Chapter 30, Streets and Sidewalks, Code of the City of Roanoke (1979), as amended; and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
Chapter 30, Streets and Sidewalks, Code of the City of Roanoke (1979), as
amended, is hereby amended and reordained to read and provide as follows:
See. 30 -2. - Obstructions generally
(a) It shall be unlawful for any person, without lawful authority, to obstruct
any street, alley, sidewalk or gutter of the city.
(b) The placement of any dumpster or portable storage container within the
public right- oGway, or on public property requires the issuance of a
DumpstedContainerpennit by the Director of Public Works Department.
i. the placement of any dumosler or portable storage container within
the public right- of - -wav or on public property shall be conditioned
upon the ponnittec's aerccment to indemnify and hold harmless _the
city, its officers._ employees and aacnts. from all claims. demands
damages, actions, causes of action or any fine or penalty, or suits of
anN kind whatsoever; either at law or in cquity. includine anv claim for
court costs or attorney fees for theft, damage to property, injury to
person or death arsine out of the placement maintenance- use or
removal of such dumpster or portable storage container permitted in
the public rieht-of-way or on public property.
ii. fhe issuance of such permits shall be conditioned on the permittee's
ma_ ntaining general public liability insurance naming the city, its
officers, employees and agents as additional named insureds with
respect to the placement, maintenance uSe,.operation or removal of
any dumpsters portable storage containers, and other related items in
the public right -of -waxer on twblic property in the amount of not less
than one million dollars (S 1 000,000 00), and filing; with the city's risk
manal,er,_ a current certificate of insurance_ demonstrating continued
compliance with this subsection. Such insurance shall not be
cancelled without thirty (301 days written notice to the city.
iii. The pcnnit fee and the fees related to the use of the public right -of-
way or publicpertv shall be in scab amounts as are prescribed from
time to time by City Council and Tublished in the city's fee
compendium. no pcnuit sought pursuant to the provisions of this
section shall be issued to any person or entity, if that person or entity
has failed to pay, any fee in connection with a previous permit required
by this section.
iv.._The city manager may promulgate additional terms or conditions
applicable to any or all of such pennits which are not inconsistent with
the provisions in this chapter. Violation of any of such terms or
conditions may result in revocation of a permit.
2. This Ordinance shall be in full force and effect upon passage of this Ordinance.
Pursuant to Section 12 of the City Charter, the second reading of this ordinance
by title is hereby dispensed with.
ATTEST:
City Clerk.
0 Anirnd 5c 302.&,c
J
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41051- 020518.
AN ORDINANCE establishing the fees for the placement of dumpsters and portable
storage containers within the public right -of -way or on public property pursuant to Section 30 -2,
Obstructions Generally, of Chapter 30, Streets and Sidewalks, of the Code of the City of
Roanoke (1979), as amended; providing for an effective date; and dispensing with the second
reading of this Ordinance by title.
WHEREAS, City Council has adopted amendments to Section 30 -2, Obstructions
Generally, of Chapter 30, Streets and Sidewalks, of the Code of the City of Roanoke (1979), as
amended, to allow for the assessment of fees for the placement of dumpsters and portable storage
containers within the public right -of -way or on public property.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
"fhe fees for the placement of dumpsters and portable storage containers within
the public right -of -way or on public property shall be as follows:
Placement Cate ory
Application Fee
Portable Storage Container (maximum 7 days)
No fee
Dum ster for 1 -30 days
No fee*
Dum ster for 31 -60 days (first 30 day permit renewal )
$100
Dum ster for over 60 days (each additional 30 da ermit renewal)
$100 +
$10 er da
Metered Parking Space Fee (in addition to application fee)
$12 /da , Monda -Frida
*If a dumpster is placed in the public right -of -way or on other public property without a required
permit, the fee waiver for the first thirty (30) days of placement shall no longer apply and a
permit fee of $100 (one hundred dollars) shall be due to obtain the required permit.
Permits will not be considered a renewal if sixty (60) days have passed between the removal of a
dumpster and the placement of a dumpster at the same address.
All fees must be paid prior to issuance of any permit.
2. This Ordinance shall be in full force and effect upon passage of this Ordinance.
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
16, Wt bTilit-
City Clerk.
001,,.0 o� rte, 2-2018 day
IN THE COUNCIL OF T1 IF CITY OF ROANOKE, VIRGINIA,
The 5th day of February, 2018.
No. 41052- 020518.
A RESOLUTION amending the Fee Compendium to create new fees for the placement of
dumpsters and portable storage containers within the public right -of -way or on public property; and
providing for an effective date.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412- 032795, adopted March 27,
1995, effective as of that date, as amended, shall be amended to reflect the following fees:
The following fees shall apply to dumpsters and portable storage containers placed within the
public right -of -way or on public property within the area bounded by, and including, Norfolk
Avenue, on the north, 3rd Street, S.E., on the east, Elm Avenue, on the south, and Franklin Road,
S.W., north to Luck Avenue, S.W., and west to 6'h Street, S.W., on the west:
Placement Category
A PP lication Fee
Portable Storage Container (maximum 7 days)
No fee
Dum ster for 1 -30 da s
No fee*
Dum ster for 31 -60 days (first 30 day permit renewal
$100
Dum ster for over 60 days (each additional 30 day permit renewal)
$100 + $10 per day
Metered Parking Space Fee (in addition to appli cation fee)
$12 /da , Monda -Frida
*If a dumpster is placed in the public right -of -way or on other public property without a required
permit, the fee waiver for the first thirty (30) days of placement shall no longer apply and a permit fee
of $100 (one hundred dollars) shall be due to obtain the required permit.
Permits will not be considered a renewal if sixty (60) days have passed between the removal of a
dumpster and the placement of a dumpster at the same address.
All fees must be paid prior to issuance of any permit.
2. Resolution No. 32412- 032795 is hereby amended to the extent and only to the extent
of any inconsistency with this Resolution.
3. This Resolution shall be in full force and effect upon passage of this Resolution.
AT ITST:
City Clerk.
ft -Amend Fce Compendium nor fuss dwnpsier doe
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: Amendment of City Code and Fee Compendium- Dumpster &
Portable Storage Container Permits
Background
Placement of dumpsters and portable storage containers in the right of way,
while necessary to support various redevelopment and construction activities,
results in the loss of use of that space for other activities, are unsightly, and
are a traffic hazard. As such, dumpsters and portable storage containers
should be removed when no longer needed to support such activities.
Currently, placement of dumpsters and portable storage containers are
managed through issuance of a dumpster permit, administered by the
Transportation Division of Public Works.
On January 2, 2018, City Council was briefed on proposed changes to the
permitting process. Changes include the imposition of fees for renewal of
dumpster permits beyond an initial 30 day period. Fees would be charged for
dumpsters placed in only a defined area downtown. Permits will not be
considered a renewal if 60 days have passed between the removal of a
dumpster and the placement of a dumpster at the same address.
Considerations:
Provisions to better regulate the placement and removal of dumpsters and
portable storage containers are recommended for addition to Section 30 -2,
Obstructions generally, of Chapter 30, Streets and Sidewalks, of City Code.
Recommended Actions:
Adopt the accompanying ordinance to amend Chapter 30, Streets and
Sidewalks, of City Code, by amending and reordaining Section 30 -2.
Adopt the attached ordinance to establish a fee structure for the placement of
dumpsters and portable storage containers.
Adopt the attached resolution to include these fees in the Fee Compendium.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director of Finance
Timothy Spencer, Senior Assistant City Attorney
Steve J. Talevi, Assistant City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
is
215 Church Avenue, S. W., Room 456
Roxnukc, Virginia 24011 -1536
'1'cleplinne: (540)853 -841
Iar: (541))853 -1145
till! 1' ll , %NIENf.NfOON14E1'NOI.1)S,61NIC f:nrail: elerklpaoanokeva.k °v
CECELIA F. MCCOY
('lly Clerk
Ueptity City Clerk
February 8, 2018
ry
CECe'l Ar. WEIR, CMC
Militant ueputr City Clerk
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32316
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 41053- 020518 amending and reordaining
Section 14.1 -5(b) and Section 14.1 -5(c), Fees for collection, Article I, In General,
Chapter 14.1, Solid Waste Management, Code of the City of Roanoke (1979), as
amended; authorizing the City Treasurer to rescind certain billings and make certain
refunds; and authorizing the City Manager to take all steps necessary to implement
Section 14.1 -5, as amended, effective February 5, 2018.
The abovementioned measure was adopted by the Council of the City of Roanoke at its
regular meeting held on Monday, February 5, 2018; and is in full force effective
February 5, 2018.
Sincerely,
ey
Stephanie M. Moon Reyn ds, (MM
City Clerk
Enclosure
Pc: The Honorable Brenda S. Hamilton, Clerk of Circuit Court
The Honorable Evelyn W. Powers, City Treasurer
Rick Kahl, Clerk, General District Court
Carolyn W. Robbins, Clerk, Juvenile and Domestic Relations District Court
Stephen D. Poff, Chief Magistrate, Office of the Magistrate
Joey Klein, Law Librarian
Donald S. Caldwell, Commonwealth's Attorney
Robert S. Cowell, Jr., City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Director of Finance
Robert K. Bengtson, Director of Public Works
Jeffrey H. Powell, Solid Waste Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41053 - 020518.
AN ORDINANCE amending and reordaining Section 14.1 -5(b) and Section 14.1 -5(c),
Fees for collection, of Article I, In General, of Chapter 14. 1, Solid Waste Management, of the
Code of the City of Roanoke (1979), as amended; authorizing the City Treasurer to rescind
certain billings and make certain refunds; authorizing the City Manager to take all steps
necessary to implement Section 14.1 -5, as amended; providing for an effective date, and
dispensing with the second reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
Section 14.1 -5 (b) and Section 14.1 -5(c) , Fees for collection, of Article 1, In
General, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979),
as amended, is hereby amended and reordained to read and provide as follows:
Sec. 14.1 -5. Fees for Collection.
(b) The parcel owner of any parcel, or contiguous parcels all under ownership
by the same parcel owner and which contiguous parcels are being used for
one unified purpose, shall be responsible for payment of all fees pertaining
to the removal and disposal of solid waste. For purposes of this section
14.1 -5, (i) except as provided in Section 14.1- 5(c)(l ). the parcel owner
shall be the person or persons identified in the real estate tax records of the
city as owner of the parcel or contiguous parcels as of July 1 in each fiscal
year; and (ii) parcel shall mean a parcel of real estate identified by the city
with an Official Tax Map Number.
(c) (I) For the July 1, 2017 to June 30, 2018 fiscal year, the fees
pertaining to removal and disposal of solid waste for parcel owners
eligible for any of such services, and not exempted by the city from the
receipt of all of such services by virtue of using a trash compactor in the
Central Business District or using a private solid waste removal company,
shall commence as of January 1, 2018, and shall be billed for the period of
January 1, 2018 through June 30, 2018, by the city treasurer to the parcel
owner identified in the real estate tax records of the city as of January I
2018 in one (l) installment due on- March 30 ,FzbivaF� 15, 2018: Such
solid waste fees may be billed separately or may be combined with other
billings, and, when combined, payment will be applied first to the solid
waste collection fees then due and payable, then to other amounts
identified and due in such billing. Provided, however, where any such
account has one or more delinquent amounts past due, payment will be
applied first to such fee or tax, together with any cumulative interest and
penalties thereon, that is the most delinquent before the payment will be
applied to any current amounts due.
2. The city treasurer is authorized and directed to rescind prior billing for solid waste
collection services to parcel owners who sold or transferred parcels between July 1, 2017 and
December 31, 2017, and to bill parcel owners identified in the city's real estate tax records as
owner as of January 1, 2018, for solid waste collection services, with a payment due date of
March 30, 2018.
3. The city treasurer is further authorized and directed to refund payments of the
solid waste collection fee to all parcel owners who sold or transferred parcels prior to December
31, 2017, and paid the solid waste collection fee, upon the request of such parcel owners .
4. The city manager is hereby authorized to take all steps necessary and /or
advisable, in the city manager's discretion, to implement Section 14.1 -5 of the Code of the City
of Roanoke (1979), as amended, prior to the effective date of Section 14.1 -5, including, but not
limited to, developing and implementation of policies and procedures to invoice, bill, and collect
fees for solid waste collection. All fees and expenses that the city manager may incur shall be
incurred in the fiscal year 2018 Budget.
This Ordinance shall be in full force and effect upon passage.
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41054 - 020518.
AN ORDINANCE amending Ordinance No. 40817- 051517 previously adopted by
Roanoke City Council on May 20, 2017, which established certain solid waste collection service
fees pursuant to Section 14.1 -5(a), Fees for collection, of Article I, In General, of Chapter 14.1,
Solid Waste Management, of the Code of the City of Roanoke (1979), as amended; providing for
an effective date; and dispensing with the second reading of this Ordinance by title.
WHEREAS, Ordinance No. 40817 - 051517 provided in part that for the July 1, 2017
through June 30, 2018, fiscal year only, the solid waste collection fee would be one half of the
amount identified in such ordinance, and would be billed by the city treasurer to the person or
persons identified in the city's real estate tax records as the parcel owner of the parcel or the
contiguous parcels as of July 1, 2017, to be due and payable on February 15, 2018; and
WHEREAS, the City of Roanoke desires to amend Ordinance No. 40817 - 051517 to
provide that the solid waste collection fee for the July 1, 2017 through June 30, 2018, fiscal year
only is one half of the amount identified in such ordinance, and will be billed by the city
treasurer to all parcel owners appearing in the city's real estate tax records as of January 1, 2018,
to be due and payable on March 30, 2018.
NOW THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
Paragraph No. 2 of Ordinance No. 40817- 051517 is deleted in its entirety, and
Ordinance No. 40817- 051517 is amended and reordained by the insertion of New Paragraph 2,
to read and provide as follows:
2. For the July 1, 2017 to June 30, 2018 fiscal year, the solid waste
collection fees for solid waste collection services provided during
the period between January 1, 2018, through June 30, 2018, shall
be one half of the amount identified herein, and such fees shall be
due and payable on March 30, 2018. The invoice for such fees
shall be sent by the City Treasurer to the person or persons
identified in the real estate tax records of the city as the parcel
owner or parcel owners of the parcel or the contiguous parcels, as
of January 1, 2018.
Paragraph No. 3 of Ordinance No. 40817- 051517 is deleted in its entirety, and
Ordinance No. 40817 - 051517 is amended and reordained by the insertion of New Paragraph 3, to
read and provide as follows:
Commencing with the July 1, 2018 to July 30, 2019 fiscal
year, and for each fiscal year thereafter, the solid waste
collection fees identified herein, shall be billed and
payable on the same schedule as prescribed in Section 32-
18, When due and payable, of Article II, Real Estate
Taxes, Generally, of Chapter 32, Taxation, of the City
Code. Such solid waste collection fees shall be combined
with the real estate tax billings and other billings included
thereon, and, when combined, payment will be applied
first to the solid waste collection foes, then to any
applicable stormwater utility fee, and then to all other
taxes and fees, as determined by the City Treasurer.
Provided, however, where anv such account has one or
more delinquent amounts past due payment will be
Wplied first to such fee or tax, together with cumulative
interest and penalties thereon, that is the most deh�uent
before the payment will be applied to anv current
amounts due.
Except as amended above, the remainder of Ordinance No. 40817 - 051517
remains unchanged and in full force and effect.
4. This Ordinance shall be effective on its passage.
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
OLIN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41055- 020518.
A RESOLUTION amending the Fee Compendium to include fees for solid waste
collection as set out below; and establishing an effective date.
BE IT RESOLVED by the Council of the City of Roanoke that:
The Fee Compendium of the City, maintained by the Director of Finance and
authorized acrd approved by City Council by Resolution No. 32412- 032795, adopted March 27,
1995, effective as of that date, as since amended, shall be amended to reflect the following fees:
FEE
CURRENT
AMOUNT
NEW AMOUNT
Fees for the removal and
$0.00 per month
S96.00 per fiscal year, per parcel used as
disposal of solid waste.
$0.00 per fiscal
single - family dwelling unit and receiving
year
any solid waste services from the City. If
such single family dwelling unit use is
shared by two or more contiguous parcels
owned by the same parcel owner, the fee
shall remain $96.00 per fiscal year.
$192.00 per fiscal year, per parcel used as
multiple dwelling units on one parcel, or
any group of contiguous parcels owned by
the same parcel owner and where such
multiple contiguous parcels are used for the
one unified purpose for more than one
dwelling unit, when such parcel or
contiguous parcels are receiving any solid
waste services from the City.
$144.00 per fiscal year, per parcel used for
business, commercial establishment,
institution, or other location uses, other than
dwelling unit purposes, on one parcel or a
group of contiguous parcels where such
contiguous parcels are owned by the same
parcel owner and used for one such unified
purpose, when such parcel or parcels are
receiving any solid waste services from the
City.
Any parcel owner eligible for exemption of
tax on real property pursuant to Section 32-
84 of the Code of the City of Roanoke
(1979), as amended, shall pay $60.00 per
fiscal year with respect to the parcel on
which such parcel owner receives an
exemption pursuant to said Section 32 -84.
A single- family dwelling unit jointly held
by a husband and wife may qualify for the
reduced fee provided herein if either spouse
is eligible for the exemption of tax on real
property.
For condominium developments where the
owner of each condominium unit receives
solid waste services directly from the city,
each condominium unit shall be assessed
the solid waste collection fee as a single
family dwelling unit. For condominium
developments where the city provides solid
waste services solely to the condominium
association, the condominium development
shall be considered a multiple dwelling unit
and the condominium association shall be
assessed one solid waste collection fee as a
multiple dwelling unit.
For purposes of these fees, (i) the parcel
owner shall be the person or persons
identified in the real estate tax records of the
city as owner of the parcel or contiguous
parcels as of July 1 in each fiscal year; and
(ii) a parcel shall be any real estate
identified by a City of Roanoke official tax
map number. Provided however, such fees
for the July 1. 2017 to June 30 2018, fiscal
year shall be billed as follows:
For the July 1, 2017 to June 30, 2018 fiscal
year, the solid waste collection fees shall be
one -half of the amount identified herein and
shall be payable on —March 30 febHUaFy 15,
2018. The invoice for such fees shall be
sent by the City Treasurer to the person or
persons identified as the owner or owners of
the parcel or the contiguous parcels as of
January -1,20187.
2018y.
Commencing with the July 1, 2018 to June
30, 2019 fiscal year, and for each fiscal year
thereafter, the solid waste collection fees
shall be billed and payable on the same
schedule as prescribed in Section 32 -18,
When due and payable, of Article II, Real
Estate Taxes Generally, of Chapter 32,
Taxation, of the City Code. Such solid
waste collection fees shall be combined
with the real estate tax billings and other
billings included thereon, and, when
combined, payment will be applied first to
the solid waste collection fees, then to any
applicable stormwater utility fee, and then
to all other taxes and fees, as determined by
the City Treasurer. Provided, however,
where any such account has one or more
delinquent amounts past due, payment will
be applied first to such _fee or tax, together
with cumulative interest and penalties
thereon, that is the most delinquent before
the payment will be applied to any current
2. Resolution No. 32412 -032795 is hereby amended to the extent and only to the
extent of any inconsistency with this Resolution.
3. The fees established by this Resolution shall remain in effect until amended by
this Council.
4. This Resolution shall be effective upon passage.
FOUNI NIYI
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: February 5, 2018
Subject: Amendments to City Code Section 14.1 -5(b), City Code Section
14.1- 5(c)(1), Ordinance No. 40816-051517, and Resolution No.
40818 - 051 51 7 - Solid Waste Collection Fees
Background
On May 15, 2017, City Council adopted Ordinance No. 40816-051517 to
amend Section 14.1 -5 of City Code to authorize the implementation of a solid
waste collection fee for each eligible parcel as defined in City Code. The
ordinance established the parcel owner of record as of July 1 of each fiscal year
as the responsible party for the purpose of billing the solid waste fee. On May
15, 2017, City Council also adopted Ordinance No. 4081 7 -051 51 7 to establish
the specific amounts for solid waste collection fees and Resolution No. 40818-
051517 to amend the Fee Compendium to include the solid waste collection
fees within the Fee Compendium
For the July 1, 2017 to June 30, 2018 fiscal year, the solid waste collection fee
commenced as of January 1, 2018 and was billed by the Treasurer for the
period January 1, 2018 through June 30, 2018 in one installment due on
February 15, 2018. Commencing with the July 1, 2018 to June 30, 2019 fiscal
year and for each fiscal year thereafter, the solid waste collection fee will be
combined with real estate tax billings and other billings included thereon.
For the July 1, 2017 to June 30, 2018 fiscal year, the use of July 1 as the date of
record for the billing and a separate billing resulted in 1,110 bills being mailed
to parcel owners who sold or transferred their property between July 1, 2017
and December 31, 2017.
Considerations:
Amendments to Section 14.1 -5 of City Code, Ordinance No. 40817-051517,
Resolution No. 4081 8- 051 51 7 are required to change the date of record from
July 1 to January 1, 2018 for the July 1, 2017 to June 30, 2018 fiscal year
billing. The City Treasurer will rescind the billing to parcel owners who sold or
transferred parcels between July 1, 2017 and December 31, 2017 and bill
parcel owners of record as of January 1, 2018, with a payment due date of
March 30, 2018. Parcel owners who sold or transferred parcels prior to
December 31, 2017 and paid the solid waste collection fee can request and will
receive a refund.
Recommended Action
Adopt the attached ordinance to (i) amend Sections 14.1 -5(b) and 14.1- 5(c)(1)
of City Code to revise the date of record from July 1, 2017 to January 1, 2018
for the purpose of billing the solid waste collection fee for the July 1, 2017 to
June 30, 2018 fiscal year; (ii) authorize the City Treasurer to rescind the solid
waste collection fee billing to parcel owners who sold or transferred parcels
between July 1, 2017 and December 31, 2017 and bill parcel owners of record
as of January 1, 2018, with a payment due date of March 30, 2018; (iii)
authorize the City Treasurer to provide a refund of the solid waste collection
fee, upon request, to parcel owners who sold or transferred parcels prior to
December 31, 2017 and paid the solid waste collection fee; and (iv) authorize
the City Manager to take all actions necessary to implement these amendments.
Adopt the attached ordinance to amend, Section 2 and Section 3 of Ordinance
No. 4081 7- 051 51 7 to (i) revise the record date from July 1, 2017 to January 1,
2018, for the July 1, 2017 to June 30, 2018 fiscal year with respect to the solid
waste collection fees for that fiscal year; and (ii) include a change regarding the
application of payments received by the City Treasurer.
Adopt the attached resolution to amend resolution No. 40818-051517 to (i)
revise the record date from July 1, 2017 to January 1 , 2018, for the July 1, 2017
to June 30, 2018 fiscal year with respect to the solid waste collection fees for
that fiscal year; and (ii) include a change regarding the application of payments
received by the City Treasurer.
-- - - - -I- _'____- - - - - --
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Evelyn W. Powers, City Treasurer
Robert K. Bengtson, Director of Public Works
Jeffrey H. Powell, Solid Waste Manager
Amelia C. Merchant, Director of Finance
David L. Collins, Assistant City Attorney
Pt"%
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of February, 2018.
No. 41056- 020518.
A RESOLUTION urging the General Assembly and the Governor of the Commonwealth
Of Virginia to oppose enactment of wireless telecommunications legislation promoted by the
telecommunications industry that will remove any meaningful role for localities in the installation
and operation of new telecommunication structures and replacement of current technology.
WHEREAS, in the 2017 General Assembly Session, localities worked with the
telecommunications industry (Industry) to pass SB1282, which was a compromise bill providing
a pathway to small cell telecommunications facilities to be located on existing structures;
WHEREAS, Virginia Municipal League (VML) and Virginia Association of Counties
(VACo) and the Industry agreed to discuss how to assist underserved areas after the session;
WHEREAS, the Industry did not engage in meaningful discussions regarding underserved
areas and only wanted to discuss a further erosion of local land use authority regarding new
structures;
WHEREAS, 2018 legislation proposed by the Industry, including HB 1258 and SB 405,
seeks to eliminate most local control over the installation and operation of new structures and the
replacement of current technology;
WIIEREAS, this legislation mandates a ministerial process which eliminates the ability for
local officials, residents, and businesses to have meaningful input into decisions affecting the
character of their own communities;
WHEREAS, this legislation represents a shift in authority, moving decision - making
authority from the community and local elected officials to for -profit corporations that install
wireless equipment; and
WHEREAS, the wireless equipment installations can have significant health, safety and
aesthetics impacts but those companies have little, if any, interest in taking into account those
concerns that potentially conflict with their profit margins.
BE IT RESOLVED by the Council of the City of Roanoke, Virginia that:
1. City Council expresses its strong opposition to enactment of any wireless
communications legislation, including HB 1258 and SB 405, that reduces the regulatory role of
localities in the installation and operation of wireless telecommunication structures within
localities to the detriment of the legitimate interests of residents and businesses within the local
community.
2. City Council directs the City Clerk to provide attested copies of this resolution to
Delegate Terry L. Austin, Delegate Gregory D. Habeeb, Delegate Christopher T. Head, Delegate
Sam Rascal, Senator John S. Edwards, Senator William M. Stanley, Jr., Senator David R.
Suetterlein, Delegate Terry G. Kilgore and Senator Ryan T. McDougle, the patrons of HB 1258
and SB 405, respectively, the Honorable Ralph S. Northam, Governor of the Commonwealth of
Virginia, and Michelle Gowdy, Executive Director of the Virginia Municipal League.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'ralephmm: (540) 853 -2541
Fn: (540) 853 -1145
S I'ITI IAN I ENT. M( ION REYNOLDS. MMC I': °nJl: cimk(ml'pv�okevn.gov
('ily ('lel'k
February 6, 2018
Cindy L. McFall
1224 Franklin Road, S. W., #4
Roanoke, Virginia 24016
Dear Ms. McFall:
C'ECELIA P. MCCOY
Deputy City Clerk
CEC'ELIA E W EBIE CMC
Asxtamnr uernrr cur Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 5, 2018, you were reappointed as the City representative to the Local Office on
Aging Advisory Board for a one -year term of office ending February 28, 2019,
Avenue, S. W.
Afterthe Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your reappointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a City representative to the Local Office on Aging Advisory
Board.
ncer y, _
��tep anie Moon Reyno aMM
City Clerk
Enclosures
pc: Ron Boyd, Chief Executive Officer, Local Office on Aging, P. O. Box 14205,
Roanoke, Virginia 24038
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the fifth day of February 2018, CINDY MCFALL was
reappointed as the City representative to the Local Office on Aging Advisory Board for a
one -year term of office ending February 28, 2019.
Given under my hand and the Seal of the City of Roanoke this sixth day of February
2018. _
City Clerk
d" 11
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
releplmne. (.5401853 -x541
hvx: (540) 853 -1145
STEPHANIE M. MOON REYNOLDS, MM( '
F. -,mJl: elerk(rninnnokevu ' aO°
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Depuq City Clerk
February 6, 2018
Charles E. Wilson
17 Church Avenue, S. W., #202
Roanoke, Virginia 24011
Dear Mr. Wilson:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 5, 2018 you were appointed as a member of the Roanoke Neighborhood
Advocates to fill the unexpired term of office of Antwyne U. Calloway ending June 30,
2020.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required 'to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Roanoke Neighborhood Advocates.
ince ly,
Yr, °�` (✓
Stephanie M. Moon ReyirlQId, lv! M Z
City Clerk
Enclosures
pc: Bob Clement, Neighborhood Services Coordinator /w application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fifth day of February 2018, CHARLES E. WILSON
was appointed as a member of the Roanoke Neighborhood Advocates to fill the
unexpired term of office of Antwyne U. Calloway ending June 30, 2020.
Given under my hand and the Seal of the City of Roanoke this sixth day of
February 2018.
u
City Clerk
ITII'WW_�w
E�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Cl m'dl Avenue, S. W., Room 456
.. —✓;
Roanoke, Virginia 24011 -1536
'Telephone: (540) 853 -2541
Fax: (540)853 -1145
$'1'EEIIANIE M. MOON REYNOLDS, MM(
F n,n iL ekrkCv — nrkc —, CF.C'F.I.IA F. M( COY
City Clerk
Deputy City Clerk
C'ECELIA T. WEBB, CMC
February 6, 2018 A,,i,tn„I Depmy City Clerk
Robert S. Cowell, Jr.
City Manager
Roanoke, Virginia
Dear Mr. Cowell:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 5, 2018, you were appointed to fill the unexpired term of office of Wayne
Bowers as the Roanoke City Appointee of the Western Virginia Water Authority ending
June 30, 2021.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required 'Yo read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a City representative of the Western
Virginia Water Authority.
Sinc ely,
S�
Stephanie M. Moon Rey fiis,
City Clerk
Enclosures
PC: Gayle Shrewsbury, Secretary, Western Virginia Water Authority Board,
601 S. Jefferson Street, S. W., Suite 100, Roanoke, Virginia 24011
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fifth day of February 2018, ROBERT S.
COWELL, JR., was appointed to fill the unexpired term of office of Wayne Bowers as
the Roanoke City Appointee of the Western Virginia Water Authority ending June 30,
2021.
Given under my hand and the Seal of the City of Roanoke this sixth day of
February 2018.
City Clerk
February 6, 2018
J. Granger MacFarlane
2402 Woodcliff Road, S. E.
Roanoke, Virginia 24014
Dear Mr. MacFarlane:
CECELIAT. WEBB,CMC
Aoia.. t Depn(y ('ily Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 5, 2018, you were reappointed as the Roanoke City Appointee of Western
Virginia's Regional Industrial Facility Authority for a four year term of office ending
February 3, 2022.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue serving the City of Roanoke as the Roanoke City Appointee
of the Western Virginia's Regional Industrial Facility Authority.
Since ly,
'Steohanie M. Moo Ra�ds. C
City Clerk
Enclosures
PC: Brent Robertson, Secretary, Western Virginia Regional Industrial Facility Authority,
1255 Franklin Street, Suite 112, Rocky Mount Virginia 24151
Lisa Link, Director of Operations and Investor Relations, Roanoke Regional
Partnership, 111 Franklin Road, Suite 333, Roanoke, Virginia 24011
CITY OF ROANOKE
E
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: ()40) - 1
Exx: (540)853-1145
STE PIT AN I E M. MOON REY NOLDS, MMC
F ennll: elcrk(jro,mxkevx . g °v CECELIA F. MC'C'OY
City Clerk
Deputy Citp ('lerk
February 6, 2018
J. Granger MacFarlane
2402 Woodcliff Road, S. E.
Roanoke, Virginia 24014
Dear Mr. MacFarlane:
CECELIAT. WEBB,CMC
Aoia.. t Depn(y ('ily Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 5, 2018, you were reappointed as the Roanoke City Appointee of Western
Virginia's Regional Industrial Facility Authority for a four year term of office ending
February 3, 2022.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue serving the City of Roanoke as the Roanoke City Appointee
of the Western Virginia's Regional Industrial Facility Authority.
Since ly,
'Steohanie M. Moo Ra�ds. C
City Clerk
Enclosures
PC: Brent Robertson, Secretary, Western Virginia Regional Industrial Facility Authority,
1255 Franklin Street, Suite 112, Rocky Mount Virginia 24151
Lisa Link, Director of Operations and Investor Relations, Roanoke Regional
Partnership, 111 Franklin Road, Suite 333, Roanoke, Virginia 24011
COMMONWEALTH OF VIRGINIA )
) To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fifth day of February 2018, J. GRANGER
MACFARLANE, was reappointed as the Roanoke City Appointee of Western Virginia's
Regional Industrial Facility Authority for a four year term of office ending February 3,
2022.
Given under my hand and the Seal of the City of Roanoke this six day of
February 2018.
city cl
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21S Chnreh Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
'relephmm: (541)853 -2541
Fn.: (540) 853 -1145
.SI'FPIIANIEM. MOON REVNOLDS,MM(' F nwll: elerk(n ronnokevn.gov CE( I ELIA F. MC( OY
('try ('lerk Deputy ('i Or Clerk
February 6, 2018
R. Brian Townsend
Assistant City Manager for
Community Development
Roanoke, Virginia
Dear Mr. Townsend:
CECELIA T. W EBB, CIVIC'
A,,istam Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 5, 2018, you were reappointed as the Roanoke City Alternate representative of
Western Virginia's Regional Industrial Facility Authority for a four year term of office ending
February 3, 2022.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue serving the City of Roanoke as the Roanoke City Alternate
representative of the Western Virginia's Regional Industrial Facility Authority.
Sincer ly,
Step ante M. Moon R Ids, C�
City Clerk
Enclosures
PC: Brent Robertson, Secretary, Western Virginia Regional Industrial Facility Authority,
1255 Franklin Street, Suite 112, Rocky Mount Virginia 24151
Lisa Link, Director of Operations and Investor Relations, Roanoke Regional
Partnership, 111 Franklin Road, Suite 333, Roanoke, Virginia 24011
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fifth day of February 2018, R. BRIAN TOWNSEND,
was reappointed as the Roanoke City Alternate representative of Western Virginia's
Regional Industrial Facility Authority for a four year term of office ending February 3,
2022.
Given under my hand and the Seal of the City of Roanoke this six day of
February 2018.
C'thTn- 0 (ly v
City Clerk ' (�
Harold Wallick
1843 Cranwell Drive
Vinton, Virginia 24179
Dear Mr. Wallick:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 5, 2018, you were appointed to replace Randall Simmons as a (Citizen at
Large) member of the Towing Advisory Board for a term ending October 31, 2020.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required 'Yo read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve to the City of Roanoke as a member of the
Towing Advisory Board.
Sincer 11�� V
Stephanie M. Moan Reyn M
City Clerk
Enclosures
pc: Tim Meadows, Secretary, Towing Advisory Board
CITY OF ROANOKE
Q)
OFFICE OF THE CITY CLERK
215 Chnreh Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'1'elepaopc (540)S53 -2541
Fun: (540)X53 -1145
S LFI I A N I B M. MOON REVN OLDS, MMC
(6n,pil: elerkGnronnnkeva ' a ^v
('F.('F.LIA F. MCCOV
('l ly C'Ierk
Depup Cite Clerk
February 6, 2018
CECELIA T. WEBB, C'M('
Assi.mat Depp(v an clerk
Harold Wallick
1843 Cranwell Drive
Vinton, Virginia 24179
Dear Mr. Wallick:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 5, 2018, you were appointed to replace Randall Simmons as a (Citizen at
Large) member of the Towing Advisory Board for a term ending October 31, 2020.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required 'Yo read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve to the City of Roanoke as a member of the
Towing Advisory Board.
Sincer 11�� V
Stephanie M. Moan Reyn M
City Clerk
Enclosures
pc: Tim Meadows, Secretary, Towing Advisory Board
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fifth day of February 2018, HAROLD WALLICK was
appointed to replace Randall Simmons as a (Citizen at Large) member of the Towing
Advisory Board for a term ending October 31, 2020.
Given under my hand and the Seal of the City of Roanoke this six day of
February 2018.
Cler"�� 1