HomeMy WebLinkAboutCouncil Actions 03-05-18CITY OF ROANOKE
° CITY COUNCIL
215 Church Avenue, SW.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
SHERMAN P. LEA, SR. Pax: (540) 853 -1145
Mayor Email: clerio@roanokeva.gov
March 5, 2018
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpitch
Michelle L. Dykstra
Raphael E. "Ray" Perris
John A. Garland
Anita J. Price
David B. Trinkle
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Council on Monday, March 5, 2018. Best wishes for a successful meeting.
Sincerely,
Anita �
Vice -Mayor
AJP /ctw
TRINKLE
41069-030518
ROANOKE CITY COUNCIL
INFORMAL SESSION
MARCH 5, 2018
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call. vice -Mayor Price was absent; and Council
Member Trinkle arrived late.
Welcome. Mayor Sherman P. Lea, Sr.
NOTICE
This morning meeting and briefing will be televised live and replayed on RVTV
Channel 3 following the 2:00 p.m. session on Thursday, March 8 at 7:00 p.m.; and
Saturday, March 10 at 4:00 p.m.; and video streamed through Facebook Live at
facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the
hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(5 -0, Council Member Trinkle was not present when the vote was taken)
At this point, Council Member Trinkle entered the meeting (9:04 a.m.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• Davenport & Company Financial Advisors - 60 Minutes
Introduction and Recommendations
Remarks received and filed
• FY 2019 Budget/Financial Planning Work - 60 Minutes
Session
Remarks received and filed.
THE COUNCIL MEETING WAS DECLARED IN RECESS AT 12:03 P.M., FOR A
CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451,
NOEL C. TAYLOR MUNICIPAL BUILDING; AND THEREAFTER, RECONVENE AT
2:00 P.M. IN THE COUNCIL CHAMBER.
ROANOKE CITY COUNCIL
REGULAR SESSION
MARCH 5, 2018
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order- -Roll Call. Vice -Mayor Price was absent; and Council
Member Trinkle arrived late.
The Invocation was delivered by The Reverend Jamaal Jackson, Pastor,
Refresh Roanoke.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
At this point, Council Member Trinkle entered the meeting
(2:03 p.m.).
Welcome. Mayor Lea.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, March 8 at 7:00 p.m.; and Saturday, March 10 at 4:00 p.m.; and
video streamed through Facebook Live at facebook.com /RoanokeVa. Council
meetings are offered with closed captioning for the hearing impaired.
t1
ANNOUNCEMENTS:
Persons wishing to address Council will be required to contact the City Clerk's
office prior to the Monday Council Meeting, pre- register online at
www.roanokeva.gov/cityclerk, or register with the staff assistant at the entrance
to the Council Chamber prior to commencement of the Council Meeting. Once
the Council Meeting has convened, there will be no further registration of
speakers, except for public hearing matters. On the same agenda item, one to
four speakers will be allotted five minutes each; however, if there are more than
four speakers, each speaker will be allotted three minutes.
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
Architectural Review Board — one vacancy
Unexpired term of office ending October 1, 2020
Fair Housing Board —three vacancies
Unexpired term of office ending March 31, 2019
Unexpired term of office ending March 31, 2021
Term of office end March 31, 2021
Parks and Recreation Advisory Board — one vacancy
Term of office ending March 31, 2021
Roanoke Neighborhood Advocates — one vacancy
Unexpired term of office ending June 30, 2019
Towing Advisory Board — one vacancy
Term of office ending October 31, 2020
Access the City's homepage to complete an online application for the
abovementioned vacancies.
Expiration of the three -year terms of office of Mark K. Cathey, Laura D.
Rottenborn and Richard "Dick" Willis, Jr., as Trustees of the Roanoke City
School Board ending June 30, 2018. Deadline for receipt of applications is
Friday, March 9, 2018. Applications, questions and /or additional
information, please contact City Clerk's Office at 853 -2541.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
Recognition of students from Boston University hosted by the Roanoke Valley
Chapter of Friends of the Blue Ridge Parkway; and College of the Holy Cross,
hosted by Mt. Zion A.M.E. Church.
Mayor Lea presented certificates to the students from Boston University
and College of the Holy Cross.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Zoe Hewitt- Stinnett appeared before the Council to ask for an increase in
salary for public safety employees due to the service offered to the public.
Robert Gravely appeared before the Council to reiterate the lack of services
offered to the citizens of the Roanoke.
4. CONSENT AGENDA:
(APPROVED 6.0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C -1 Minutes of the regular meeting of City Council held on Tuesday,
February 20, 2018.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 Reports of qualification of Charles E. Wilson as a member of the Roanoke
Neighborhood Advocates to fill the unexpired term of office of Antwyne U.
Calloway ending June 30, 2020; and Duke Baldridge as a Director of the
Economic Development Authority for a four -year term of office ending
October 20, 2021.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Transmittal of the Roanoke Valley Regional Cable Television Fiscal Year
2018 - 2019 Budget. Elaine Bays- Murphy, Cable Access Director.
(Sponsored by the City Manager)
Adopted Resolution No. 41069 - 030518. (6 -0)
b. Annual update on activities of the Roanoke Regional Partnership. Beth
Doughty, Executive Director, Spokesperson. (Sponsored by the City
Manager)
Received and filed.
C. Update on the Community Solutions Center project. Rick Morrison and
Pamela Irvine, Spokespersons. (Sponsored by Mayor Lea and Vice -Mayor
Price)
Received and filed.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS: NONE.
ITEMS RECOMMENDED FOR ACTION:
Acceptance of the 2017 Continuum of Care Grant funds from the
Department of Housing and Urban Development to support the
City's Homeless Assistance Team.
Adopted Resolution No. 41070 - 030518 and Budget Ordinance
No. 41071-030518. (6 -0)
2. Acceptance of the 2017 Continuum of Care Grant funds from the
Department of Housing and Urban Development and a Council of
Community Services cash match to support continuum of care
planning.
Adopted Resolution No. 41072 - 030518 and Budget Ordinance
No. 41073. 030518. (6 -0)
3. Acceptance of the 2017 Continuum of Care Grant funds from the
Department of Housing and Urban Development to support the
Coordinated Assessment System.
Adopted Resolution No. 41074. 030518 and Budget Ordinance
No. 41075-030518. (6 -0)
4. Acceptance of an Edward Byrne Memorial Justice Assistance Grant
in connection with Law Enforcement/First Responders Cooperative
Response Projects.
Adopted Resolution No. 41076-030518. (6.0)
5. Acceptance of the 2018 Traffic Safety (Speed Measuring Device)
Grant from the Virginia Department of Motor Vehicles.
Adopted Resolution No. 41077- 030518 and Budget Ordinance
No. 41078-030518. (6 -0)
COMMENTS OF THE CITY MANAGER.
The City Manager commented on the following:
Art by Bus Program
• RIDE Solutions, the Roanoke Arts Commission, and the Greater
Roanoke Transit Company launched the 4th Annual Art by Bus
program last Thursday.
• Works from the city's public art collection will be displayed on the
exterior of four Valley Metro buses.
• The goal of this program is to bring more awareness to the fact
that the city has an art collection and encourage people to
explore the work within public buildings by literally taking it out
into all parts of the city.
• Other components of this initiative are the Writer by Bus program
and a series of short concerts on the Star Line Trolley throughout
the duration of the Art by Bus program.
Greater Roanoke Solar Co -op
• Localities in the Roanoke area have formed a solar co-op to make
going solar easier, while building a network of solar supporters.
• The co -op is co- sponsored by the City of Roanoke Sustainability
Office, Botetourt County, Roanoke County, the City of Salem,
Virginia Clean Cities, and Solar United Neighbors.
• The public is invited to attend an information session about the
co -op on Tuesday, March 6, at 6:30 p.m. at the Noel C. Taylor
Municipal Building located at 215 Church Ave. S.W., in Room 450.
Re- Imagine Oak Grove
Just a reminder — Roanoke County and the City of Roanoke are
developing plans for the Oak Grove community. Citizens are invited
to share their ideas to shape the future of that area at the following
Community Input Meetings:
• Thursday, March 15 from 4:00 p.m. to 7:00 p.m. at Oak Grove
Elementary School
• Saturday, March 24 from 9:00 a.m. to 12:00 p.m. at Oak Grove
Elementary School
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Substitute Senate Bill No. 149 to amend the Code of Virginia by
adding in Article 1, Chapter 9, Title 15.2(a) Section No. 15.2- 926.4,
relating to regulation of smoking in outdoor amphitheater or concert
venue; civil penalty, as it relates to the Elmwood Amphitheater.
House of Delegates to vote on substitute bill on Tuesday, March 6
and thereafter to be sent back to the Senate for final vote.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
CERTIFICATION OF CLOSED MEETING. (6 -0)
Appointed LaTron Brown as the Zoo representative of the Mill Mountain
Advisory Board to fill the unexpired term of Sarah Karpanty ending
June 30, 2018.
12. ADJOURN - 3:36 P.M.
March 5, 2018
The Honorable Vice -Mayor Anita J. Price and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Price and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
�P.
I A�mn ea , Sr.
Mayor
SPL:ctw
CITY OF ROANOKE
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OFFICE OF THE MAYOR
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215 CHURCH AVENUE, S.W., SUITE 452
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ROANOKE, VIRGINIA 24011 -94
TELEPHONE'. (540)8$}2444
FAX (54(1)853 -1145
$HERMAN P. LEA, SR.
EMAIL r MAYORCNOANOKEVA.GOV
Mayor
March 5, 2018
The Honorable Vice -Mayor Anita J. Price and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Price and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
�P.
I A�mn ea , Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
March 5, 2018
Public
VACANCIES:
Unexpired term of office on the Architectural Review Board ending October 1, 2020.
Term of office ending March 31, 2021; and two unexpired terms of office on the Fair Housing Board
each ending March 31, 2019 and March 31, 2021, respectively.
Term of office on the Parks and Recreation Advisory Board each ending March 31, 2021.
Unexpired term of office on the Roanoke Neighborhood Advocates ending June 30, 2019.
Term of office on the Towing Advisory Board ending October 31, 2020.
Three, three -year terms of office on the Roanoke City School Board ending June 30, 2021.
City of Roanoke, Virginia
Executive Summary
Initial Observations & Recommendations
ROANOKE
March 5, 2018
Member NYSE I FINRA I SIPC
About Davenport & Company LLC
Serving Customers for over 150 years
• Established in 1863 Major Business Concentrations
• Employee owned Asset Management
• 425+ associates - including Equity Research
over 200 Financial Services Investment Consulting
Professionals Public Finance
• Client Assets: $25 billion Retail Brokerage zz
• Firm Assets: $124.3 million
• Firm Capital: $43.9 million
In 2013, Davenport & Company LLC
celebrated its ISO`s consecutive year in
business. t
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Stone
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• Public Finance Office
Financial Advisor Team
ROANOM
Senior Vice President
Senior Vlee President Engagement OVerslgR ... ...
Senior Day to Day Contact
SenlwY®' " '
�l Lai Expertise
ROANOKE
First Vice President ExaceGVa Vice Pagi
Credit Rating Expertise Market Insights
Senior Vice President Senior Vice President Associate Vice President
Mai lnsigns Roanoke Branch Manager Anarytical Sateen
Note: Star denotes in -person participant
■ Deep Bench of Experience: Davenport's Financial Advisory Team and Public Finance Department brings:
- Intimate knowledge of municipal tax - exempt credits;
- Direct expertise in areas most important to the municipalities: Ratings, Financial Analysis, Economic Development;
and
- Public Finance department with a deep bench of resources that include individuals with utility industry experience,
Bond Attorney experience, Rating Agency experience and CPA accredited backgrounds.
• Recent Hires include:
• Former Moody's state lead analyst - Jennifer Diercksen
• Former International City /County Manager Association (ICMA) Executive Director & County Executive for Fairfax
County, Virginia - Bob O'Neill
DAVENPORT & COMPANY
Goals and Objectives for Today
ROANOKE
■ Discuss approaches to Capital Funding that allow the City to maximize Capital Plan execution
with limited resources.
❑Working with the City's Draft 5 Year rolling Capital Improvement Plan including 2018 ($173 Million).
❑Minimize future General Fund Cash Flow Impact.
■ Provide an assessment of the City's Financial Strategies /Policies and share potential
alternatives to improve status.
■ Discuss strategies that will maintain, if not enhance the City's solid credit standing.
❑Ratings:
— Moody's: Aa2
— S &P: AA+
— Fitch: AA+
DAVENPORT & COMPANY
Goals and Objectives for Today
ROANOKE
■ Revisit Financial Policy Guidelines and amend, enhance, and /or create new policies.
❑Recommend removing policies that the City does not have a reasonable chance of
meeting in the short -to- intermediate term.
❑Recommend City consider simplifying policies, with a focus on Fund Balance(s).
■ Discuss how a "Just in Time" funding approach can enhance Fund Balance(s).
DAVENPORT & COMPANY
Fresh Approach to Capital Funding
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ROANOKE
■ City's current approach to Capital Funding limits financial flexibility and exacerbates already
strained General Fund budgetary cash flows.
■ Davenport recommends a "Just in Time" strategy that better matches timing/method of funding
with actual project cash flow needs. This strategy uses interim funding, likely a Line of Credit
from which the City can draw funds, as needed, with periodic long -term fixed rate takeout
financing.
■ This approach offers the following benefits:
❑ Results in a more cost effective funding plan, saving interest costs versus the current
approach on a present value basis.
❑ Allows the City to better manage its cash flow and in turn has a positive effect on certain debt
ratios.
❑ Debt Service avoided in the "Just in Time" strategy can be repurposed to other critical
City priorities, including potentially pay -as- you -go funding, economic development, and
Fund Balance enhancement as noted above.
DAVENPORT R' COMPANY
Existing CIP Approach — Total Tax Supported
35
= 30
F
25
20
15
30
5
0
Current Approach
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IIIIIIIIIIIIIINExistingDebt Total CIP —2018 Budget
ROANOKE
Note: Includes Cq General Fund, City Schools, and Fleet debt
DAVENPORT &COMPANY I
*Note ncl Wes excess debt service budgeting of approximately $1.4 million.
Debt Service Comparison - Next Eight
Years
Cumulative
FY
Existing
Projected
Total Decline vs. FY18
Total
$183,594,205
$62,766,743
$246,360,948
($130,774)
2018*
$29,387,021
$0
$29.387,021
$1.444,487
2019
27,589.257
2,484,403
30,073,660
697,578
2020
26.378,539
5,700,325
32,078,864
(1,307,626)
2021
23.032,597
6,983,404
30,016.001
755,237
2022
21.778,849
9,402,337
31,181,186
(409,948)
2023
19,066,249
11,676,019
30.742,268
28,970
2024
18,224,503
13,260,128
31,484,631
(713,393)
2025
18,137,190
13,260,128
31,397,317
(626,079)
Note: Includes Cq General Fund, City Schools, and Fleet debt
DAVENPORT &COMPANY I
*Note ncl Wes excess debt service budgeting of approximately $1.4 million.
CIP Just In Time Funding— Total Tax Supported
35
30
25
20
15
10
5
0
Just In Time Approach
Existing Debt a Total CIP —2018 Budget
rIN
ROANOKE
Note: These dollars could be repurposed for one of several
critical needs, including but not limited to:
— Pay as you go funding for existing projects;
— Fund balance replenishment; and
— Economic development purposes.
Nate: Includes Cdy General Fund, Cxy Schools, and Fleet debt.
DAVENPORT 5t COMPANY •Note: includes excess debt sconce budgeting of approximately $1.4 million.
Debt Service Comparison - Next Eight Years
Cumulative
FY
Existing
Projected
Total
Decline rs. FY18
Total
$183,594,205
$38,558,439
$222,152,644
$24,077,530
2018•
$29,387,021
$0
$29,387,021
$1,444.487 `
2019
27,589,257
928,835
28,518,091
2,253,147
2020
26,378,539
2,131,160
28,509,699
2,261,539
2021
23.032,597
2,610,860
25,643,457
5.127,781
2022
21,778,849
5,070.785
26,849,634
3,921,604
2023
19,066,249
7,934,436
27,000,685
3,770,553
2024
18,224,503
9,183,895
27,408,398
3,362,840
2025
18,137,190
10,698.470
28,835,660
1,935.578
Note: These dollars could be repurposed for one of several
critical needs, including but not limited to:
— Pay as you go funding for existing projects;
— Fund balance replenishment; and
— Economic development purposes.
Nate: Includes Cdy General Fund, Cxy Schools, and Fleet debt.
DAVENPORT 5t COMPANY •Note: includes excess debt sconce budgeting of approximately $1.4 million.
Total Estimated Debt Service and Present Value
DAVENPORT & COMPANY
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HOANOKF
Just
In T�proach
,
• Present Value
FY
Principal
Interest
Total
Present Value
2019
$936,345
$1,548,058
$2,484,403
$2,383,109
2020
2,195,210
3,505,115
5,700,325
5,352,550
2021
2,788,549
4,194,855
6,983,404
6,324,183
2022
3,839,647
5,562,690
9,402,337
8,338,267
2023
4,888,556
6,787,462
11,676,019
10,115,457
2024
5,730,018
7,530,110
13,260,128
11,145,071
2025
6,016,519
7,243,609
13,260,128
10,605,214
2026
6,317,345
6,942,783
13,260,128
10,091,372
2027
6,633,212
6,626,916
13,260,128
9,602,291
2028
6,964,873
6,295,255
13,260,128
9,136,779
2029
7,313,116
5,947,011
13,260,128
8,693,699
2030
7,678,772
5,581,355
13,260,128
8,271,971
2031
8,062,711
5,197,417
13,260,128
7,870,566
2032
8,465,846
4,794,281
13,260,128
7,488,505
2033
8,889,139
4,370,989
13,260,128
7,124,855
2034
9,333,596
3,926,532
13,260,128
6,778,729
2035
9,800,275
3,459,852
13,260,128
6,449,284
2036
10,290,289
2,969,839
13,260,128
6,135,715
2037
10,804,804
2,455,324
13,260,128
5,837,256
2038
11,345,044
1,915,084
13,260,128
5,553,181
2039
9,427,893
1,347,832
10,775,725
4,402,113
2040
6,683,366
876,437
7,559,803
3,047,723
2041
5,734,455
542,269
6,276,724
2,444,438
2042
3,602,245
255,546
3,857,791
1,467,851
2043
1,508,675
75,434
1,584,109
590,322
2044
0
0
0
0
2045
0
0
0
0
2046
0
0
0
0
Total
$165,250,500
$99,952,053
$265,202,553
$165,250,500
DAVENPORT & COMPANY
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Just
In T�proach
- Total
• Present Value
FY
Principal
Interest
Total
Present Value
2019
$0
$928,835
$928,835
$895,129
2020
0
2,131,160
2,131,160
2,010,692
2021
0
2,610,860
2,610,860
2,376,098
2022
936,345
4,134,440
5,070,785
4,416,225
2023
2,195,210
5,739,226
7,934,436
6,683,052
2024
2,788,549
6,395,345
9,183,895
7,452,520
2025
3,839,647
6,858,823
10,698,470
8,341,400
2026
4,888,556
7,233,542
12,122,099
9,111,989
2027
5,753,895
7,457,027
13,210,922
9,569,225
2028
7,239,260
7,171,662
14,410,922
9,937,209
2029
7,538,789
6,813,133
14,351,922
9,416,642
2030
8,453,184
6,439,738
14,892,922
9,279,899
2031
8,783,185
6,020,737
14,803,922
8,777,512
2032
7,329,566
5,585,356
12,914,922
7,296,141
2033
7,693,141
5,221,781
12,914,922
6,942,159
2034
8,024,765
4,840,157
12,864,922
6,576,193
2035
8,475,333
4,442,089
12,917,422
6,285,950
2036
8,695,786
4,021,636
12,717,422
5,898,433
2037
8,887,114
3,590,308
12,477,422
5,508,509
2038
9,350,352
3,149,571
12,499,922
5,250,765
2039
9,436,589
2,685,834
12,122,422
4,858,425
2040
9,396,967
2,217,955
11,614,922
4,415,562
2041
10,732,687
1,752,235
12,484,922
4,495,484
2042
8,610,604
1,219,915
9,830,519
3,449,583
2043
5,860,704
792,893
6,653,597
2,312,061
2044
5,505,949
503,569
6,009,518
2,012,939
2045
3,367,390
232,195
3,599,585
1,178,505
2046
1.466.933
67_70
1,534.903
493.201
Total
$165,250,500
$110,257,991
$275,508,491
$155,241,504
Key Debt Ratios — Debt Service vs. Expenditures
Current Approach
— The City's Debt Service vs. Expenditures is expected to
stay below the policy level of 10 %.
Debt Service vs. Expenditures
12.00%
10.00%
8,00%
6DG%
2.00%
0.00%
°A .°. R. •" �" m e i n e �,� Tv R" M `r 7 i A M i' Ai n� t 0 i�`� a `a
N N N N N M1 M1 N n N N� M1 N ry N N M1 N M1 M N M1 N N !V
t•FaistmgDebt UNIN%ojettea Debt — Fo1icy(10 %)
Assumes General Fund UFanditu2s grow from H 2017 WR
levels at a rate of 1 % annually tram FV 2018 thereafter.
DAVENPORT & COMPANY
ROANOKE
Just In Time Funding Approach
— The City's Debt Service vs. Expenditures is expected to
stay below the policy level of 10 %.
Debt Service vs. Expenditures
12.00%
10.00%
8.00%
6.00%
4.00% IIII �''ll'111�
2.00%
0.00% O 1� �O y oo fry� rym� V fmp pq� p t� Cep
H H N N N ry N N H H H N ry H H N H ry N C N N (r ry ry H H N H
t•Exis[ing Debt �ROjecle0 Debt —Policy 110 %)
Key Debt Ratios — Debt vs. Assessed Value
Current Approach
— The City's Debt vs. Assessed Value is projected to be
below the policy level of 4.0 %.
Just In Time Funding Approach
wol�
ROANOKI
— The City's Debt vs. Assessed Value is projected to reach
policy level of 4.0 %.
4.50%
4.00%
Debtvs.Assessed Value
4.50%
3.50%
4.00%
3.50%
3.00%
3.00%
2.50 , '.
2.50%
2.00,
2.00%
1.50%
1.50%
1.00%
1.00%
0.50%
0.50%
0.00%
■
.
—
0.00%
�o,R.,N
W FrRR�AiF�"'
°RRRR°
0 0
0 0
°��RR
ry
N
N
N
N RR °n
N
°
°RRR°
ry
ry
N
..1111aeting0ebt
.11llllPr dueted Debt
—
Poli�14W
A durdes Assessed Value grows at 2.5 % hem P 2017 to P 2018 and 1.5 %tnereaher.
DAVENPORT & COMPANY
Debt vs. Assessed Value
I I I
R Yd8 A g
0 R0 0 0 $ °RRR ° °�RR�RRnRRR
ry N N N ry N
.�6isting0em �ROjettetl Cebt —Polity l4.0 %)
Key Debt Ratios - Principal Payout Ratio
Current Approach
- The City's Payout Ratio is Projected to remain above its
policy level of 60 %.
DAVENPORT & COMPANY
��
ROANOKE
Just In Time Funding Approach
- The City's Payout Ratio is Projected to remain above its
policy level of 60% until FY 2022.
10 -Year Payout Ratio
Existing
2018
2019
2020
2021
2022
2023
2018
9A1,
8.3 Y.
2019
18.5%
16.6%
7.7%
2020
27.3%
24.7%
15.7%
8.1%
2021
34.9%
31A%
222%
15.5%
7.1%
2022
42296
38.7%
29.6%
22.7%
14.5%
7.1%
2023
4 &7%
44.8%
35.8%
29.2%
21.1%
13.8%
12.9%
2024
55.0%
50.8%
42.0%
35.7%
27.8%
20.6%
19.5%
2025
61.7%
57.1%
48.4%
42S%
34.7%
27.7%
26.3%
2026
662%
62.2%
53.7%
48.1%
40.6%
33.7%
32.1%
2027
71.2%
66.5%
58.4%
53.1%
45.9%
392%
37.5%
2028
75.3%
70.8%
63.0%
58.1%
51.1%
44.7%
42.8%
2029
79.4%
74.9%
67.6%
63.0%
563%
50.1%
482%
2030
83.0%
78.7%
71.8%
67.5%
61.2%
55.3%
533%
2031
86S%
82.5%
76.0%
72.2%
66.2%
60.6%
58.6%
2032
89.7%
86.0%
80.1%
76.6%
71.1%
85.8%
63.7%
2033
92,8%
89.4%
842%
81.1%
76.096
71.0%
68.9%
2034
953%
92.4%
87.8%
85.2%
80.5%
76.0%
73A%
2035
97.4%
95.1%
912%
89.0%
MS%
80.7%
78.6%
2036
99.0%
97.3%
942%
92.4%
88.9%
85.1%
83.1%
2037
100.0%
99.1%
96.9%
95.6%
92.6%
89.3%
87.4%
2038
100.0%
98.9%
98.0%
95.6%
92.9%
91.1%
2039
98.3%
100.0%
99.5%
97.9%
95.8%
94.2%
2040
99.1%
96.9%
100.0%
992%
97.7%
96.4%
2041
100.0%
98.9%
98.1%
100.0%
99.2%
983%
2042
100.0%
99.6%
98.1%
100.0%
99S%
2043
100.0%
992%
97.7%
100.0%
DAVENPORT & COMPANY
��
ROANOKE
Just In Time Funding Approach
- The City's Payout Ratio is Projected to remain above its
policy level of 60% until FY 2022.
30 -Year Payout Ratio
Existing
2018
2019
2020
2021
2022
2023
2018
9.4%
8.3%
2019
18.5%
16.2%
7.4%
2020
27.3%
23.9%
14.5%
7.3%
2021
34.9%
30.6%
20.8%
13.6%
6.1%
2022
42.2%
37A%
271%
20.0%
12.3%
5.9%
2023
48.7%
43.5%
332%
262%
18.2%
11.6%
10.9%
2024
55.0%
49.5%
392%
32S%
242%
17.5%
16.3%
2025
61.7%
55.7%
46.5%
39.1%
30.9%
23.9%
22.3%
2026
66.8%
60.7%
50.6%
44S%
36.4%
29.5%
27.6%
2027
71.2%
65.0%
55.2%
49.3%
41A%
34.6%
32.6%
2028
753%
69.2%
59.7%
54.2%
46.6%
40.0%
379%
2029
79.4%
73.4%
64.3%
59.1%
51.8%
45.4%
432%
2030
83.0%
772%
68.6%
63.9%
56.9%
50.7%
48.5%
2031
86.5%
81.0%
73.0%
68.7%
62.0%
56.1%
53.9%
2032
89.7%
84.5%
76.9%
72.9%
66.5%
60.8%
58.6%
2033
92A%
872%
80.7%
77.1%
71.0%
65.5%
63.3%
2034
95.3%
90.7%
84.1%
80.9%
75.2%
70.0%
67.7%
2035
97.4%
93.2%
87.3%
84.4%
79.1%
742%
71.9%
2036
99.0%
95.2%
90.0%
87.5%
82.6%
78.0%
75.8%
2037
100.0%
96.8%
92.3%
90.1%
85.8%
81.6%
79.4%
2038
97.6%
93.8%
92.0%
88.2%
84A%
82A%
2039
98.3%
95.3%
93.9%
90.7%
873%
85S%
2040
99.1%
96.9%
952%
93.1%
902%
88.5%
2041
100.0%
98.9%
98.1%
96.0%
93.5%
92.0%
2042
100.0%
99.6%
98.1%
96.1%
942%
2043
100.0%
992%
97.7%
96.7%
2044
100.0%
993%
98.4%
2045
100.0%
99.5%
2046
100.0%
Recommended Next Steps
W�
ROANOKE
1. Following receipt of City Council feedback, discuss with Senior Staff the timing of existing and
planned CIP as it relates to actual expenditures by year to get a better handle on overall capital
funding cash flows.
OSuch discussion is a key input to determiningthe size /amount of the Line of Credit or other such interim
funding vehicle needed and when it should be pursued.
2. Refine "Justin Time" Approach and Financial Policy Guideline Amendments with City
Council /Senior Staff as directed.
3. Refine financing timetable for late Winter /Spring.
(Council Discussion)
DAVENPORT R COMPANY
eZ
ROANOKE
DAVENPORT & COMPANY
Fund Balance/Reserves MdMakkoi
ROANOKE
■ The City's current Fund Balance /Reserve policy sets a goal of 10% of annual expenditures for the General Fund.
— The City's reserve position is below its peer group and has hovered only slightly above its established policy.
— While many VA cities lag behind national medians because they fund schools out of their operating funds, an
issuer's state and regional peer groups are the first levels of comparison used by the rating agencies.
— In light of the comparatives, the City's current level of Fund Balance may not be as sufficient a safety margin in a
future local or national economic downturn.
Unassigned Fund Balanceas ask of Revenue
unassigned Fund Balance as a Percent of Expenditures
12.0% city of Roanoke -
10.0% _
Roanoke county
6.0% National Axe Median
4.0% National Aa1 Medxo
NaOOnal AB2 Median
2.0%
0.0% yrpjnia Aaa Marks n -
2013 2014 2015 2016 2017 yironle M1 Medan -
IMMEM General FundUnassignedFund Sala nce asa% of Expend itures croon. nee Median -
-City Policy Floor
I n , Hampton
, -
General Fund ■ [[ Norfolk -
Fiscal Unassigned Fund General Fund Balance as a % of City Polic,
Lfnchbvg -
PoM1SmouN -
Year Balance Expenditures Expenditures Fl,,,r 2013 $26,060.594 $254.136,454 i.�... 10.00% Rimmond
2014 26.757,052 258,493.943 10.35% 10.00% Seoul,
2015 28,050,350 264,375,358 10.61% 10.00% Newport News -
2016 28,795,510 271,424,606 10.61% 10.00% Chesaceake -
2017 29,757,294 277A59489 10.72% 10 00%
0% 10% 20% 30% 40%
Source: 2012 - 2017 CAFRS. Moody 'a MFRA.
DAVENPORT & COMPANY Note: Moody s measures UnasS gnetl Fund Balance as % of Revenue while the-CRY a plicy measures vs. Expenditures.
Fund Balance/Reserves (cont.)
ErMS9
ROANOKE
■ While the City has historically stayed above its unassigned fund balance target, the below table illustrates that its policy
margin is significantly narrower than those of the rest of the peer group.
- Among the peer group, the median variance between the policy and actual levels of unassigned fund balance as a
percentage of revenues /expenditures is 6.65 %, whereas the City only exceeds its policy by 0.72 %.
- In the event of a national or local economic downturn, the City's narrow margin of safety could be eroded quickly,
bringing the City out of compliance with its existing policy and making it vulnerable to a rating downgrade.
Peers
Hampton
10.00%
17.00%
7.00%
Norfolk
5.00%
12.00%
7.00%
Lynchburg
10.00%
14.00%
4.00%
Portsmouth
15.00%
25.00%
10.00%
Richmond
10.00%
14.00%
4.00%
Suffolk
12.00%
29.00%
17.00%
Newport News
N/A
11.40%
N/A
Chesapeake
10.00%
12.10%
2.10%
Peer Average
10.38%
16.28%
6.51%
Roanoke County
11.00%
12.00%
1.00%
City of Roanoke
10.00%
10.72%
0.72%
Source: Policy Documents and Moody 'a Municipal Financial Ratio Analysis
DAVENPORT &COMPANY Note: Actual figures dated 2017.
Roanoke's Financial Policies
W100W
ROANOKE
• Policy 1: Unassigned General Fund Reserves
— Unassigned General Fund Reserves will be maintained at or above a target level equal to 10% of General Fund
expenditures
Fiscal Year 2013 2014 2015
2016
2017
GF Reserves as a %of GF Exp 10.25% 10.35 10.61
10.61
10.72
Compliance with City Policy ✓ ✓ ,/
✓
,/
• Policy 2: Risk Management Reserve
— The minimum funding levels for the Risk Management Reserve is 25% of the three -year average of self- insured claims cost plus 10% of
the three -year average of fully insured premiums, plus a $1 million catastrophic reserve
— City seeks to reach the minimum funding level of this reserve by FY21 to FY23.
Fiscal Year 2013 2014 2015
2016
2017
Net Position of Risk Mmgt Fund ($5.5M) ($4.7M) ($2.7M)
($6.1M)
($6.9M)
Compliance with City Policy X X X
X
X
DAVENPORT & COMPAro
Roanoke's Financial Policies
.am ka
ROANOKE
■ Policy 3: Economic Downturn Reserve
— The Economic Downturn Reserves will be funded to an amount up to 5% of the General Fund budget for the current year.
— This reserve will be reported in the Assigned category of the City's General Fund Balance and will only be funded once the Risk
Management Reserve is fully funded.
Fiscal Year 2013 2014 2015 2016 2017
Assigned GF Reserves
$0
$0
$0
$0
$0
Compliance with City Policy
X
X
X
X
X
As of June 30, 2017, this reserve had not been created as the Risk Management Reserve has not yet
been fully funded which triggers the establishment of this reserve."
- 2017 Unaudited Comprehensive Annual Financial Report
■ Policy 4: Economic and Community Development Reserve
— The Economic and Community Development Reserve will be maintained at or above a target level of $1 million.
— The reserve will be reported in the Committed category in the Capital Projects Fund.
Fiscal Year
2013
2014
2015
2016
2017
Committed CPF Reserves
Compliance with City Policy
$3.5M
✓
$4.3M
✓
$2.4M
✓
$1.51A
✓
$1.5M
✓
DAVENPORT & COMPANY
Summary Observations from a Ratings Perspective
Continued inability to meet established financial policies could result in negative
credit pressure.
— Financial policies that are adopted, but not able to be achieved in the short-
term, lack a significant amount of weight in rating committee and could reflect
poorly on management.
■ While unassigned reserves have remained stable, they are well below medians and
do not provide a sufficient financial cushion, particularly in light of another recession.
— Reserve medians are reviewed during every rating committee and a large
variance from such medians would be noted as a credit challenge in the
committee discussion.
r�
ROANOKE
— Reserve levels become even more important in a tight budget environment as rating agencies want to feel comfortable
that reserves will remain healthy (and in line with medians) despite an unexpected draw.
— Any declines in fund balance, no matter how small, could result in negative credit pressure due to the already large
variance with current medians.
DAVENPORT & COMPANY
Summary Observations from a Ratings Perspective
��
ROANOKE
■ Deferment of capital and /or equipment would be viewed as a credit challenge, as it pushes these needs into the future and
exposes a government to potentially higher costs in the long run, rather than addressing in a timely and systematic manner.
— Continuous deferment of capital /equipment highlights an overall structural
imbalance, which is not sustainable in the long run and could result in
downward credit pressure if not addressed.
■ While the city's tax base is quite sizeable, continued effort to expand and /or
reinvest through economic development endeavors would be seen as a credit
positive, helping to strengthen the city's position as the economic center of the
region.
— Committee would examine a government's efforts (including government
incentives) in attracting and ability to secure redevelopment/expansion
projects to help determine the future health of that tax base.
— Barring offsetting credit factors, the resulting improvement in economic
indicators would move the City to closer parity with its higher rated peers.
DAVENPORT & COMPANY
xa.oa.. vwim.: cna.i o�wuoo
rikhR:nings
Peer Group Overview
W.0�165500
ROANOKE
• Herein, the City of Roanoke is compared to the following Peer Group to provide a frame of reference for the
City's performance. The Peer Group is based upon Virginia Cities with population over 75,000.
Harrisonburg
Roanoke City/County \ Hampton
Newport News
Portsmouth
Lynchburg Richmond
Suffolk
Nortolk
Chesapeake
Note: PopuW[ions as of luty 1, 2016.
DAVENPORT $• COMPANY Sou �M tl'a Municial Financial RaW Ana 's'BbomUer
Populatlon
Rating
Norfolk
245,452
Aa2 /AA + /AA+
Chesapeake
230,601
Aa1/AAA/AAA
Richmond
213,735
Aa2 /AA + /AA+
Newport News
181,323
Aa1 /AA+
Hampton
137,081
Aal /AA + /AA+
City of Roanoke
98,736
Aa2 /AA + /AA+
Portsmouth
96,315
Aa2 /AA/AA
Roanoke County
93,633
Aal /AA + /AA+
Suffolk
86,184
Aa1 /AAA/AAA
Lynchburg
78,158
Aa2 /AA + /AA+
Harrisonburg
Roanoke City/County \ Hampton
Newport News
Portsmouth
Lynchburg Richmond
Suffolk
Nortolk
Chesapeake
Note: PopuW[ions as of luty 1, 2016.
DAVENPORT $• COMPANY Sou �M tl'a Municial Financial RaW Ana 's'BbomUer
Strategies to Maintain, if Not Enhance Credit Standing W�
ROANOKE
■ Proactive approach to Rating Agency relationships.
❑Visit Agencies in New York to introduce the new City Manager and his Team.
❑Subsequent visit by Agencies to Roanoke in Summer /Fall.
❑Consider reconnecting with Moody's Investor Service.
DAVENPORT & COMPANY
Potential Reserve Policy Revisions
■ Enhance Unassigned General Fund Reserve from 10% to 12 %.
■ Collapse the Risk Management, Economic Downturn, and Economic and Community
Development Reserves into a single Budget Stabilization Reserve at 3 %.
■ Both of the above recommendations can be done through a thoughtful, multi -year
approach /strategy.
(Council Discussion)
DAVENPORT & COMPANY
W�
ROANOKE
Municipal Advisor Disclaimer
The enclosed Information relates to an existing or potential municipal advisor engagement
!2
ROANOKE
The U.S. Securities and Exchange Commission (the "SEC") has clarified that a broker, dealer or municipal securities dealer engaging in municipal advisory activities outside the scope of underwriting
a partialar issuance of municipal securities should be subject to municipal advisor registration. Davenport & Company LLC ( "Davenport") has registered as a municipal advisor with the SEC. As a
registered municipal advisor Davenport may provide advice to a municipal entity or obligated person. An obligated person is an entity other than a municipal entity. such as a not for profit
corporation, that has commenced an application or negotiation with an entity to issue municipal securities on its behalf and for which it will provide support If and when an issuer engages
Davenport to provide financial advisory or consultant services with respect to the issuance of municipal securities, Davenport is obligated to evidence soon a financial advisory relationship with a
written agreement
When acting as a registered municipal advisor Davenport is a fiduciary required by federal law to act in the best interest of a municipal entity without regard to Its own financial or other interests.
Davenport is not a fiduciary when it acts as a registered investment advisor, when advising an obligated person, or when acting as an underwriter, though d is required to deal fairly with such
persons,
This material was prepared by pudic finance, or other non - research personnel of Davenport. This material was not produced by a research analyst although it may referto a Davenport research
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Davenport may perform or seek to perform financial advisory services for the issuers of the securities and instruments mentioned herein.
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would be made only after prospective participant had completed is own independent investigation of the securities, instruments or transactions and received all information A required to make its
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Version 01.13.14 GL/JWDR
DAVENPORT & COMPANY
M�
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' '_ -+..,,,�..� !9Y �' ter" ry �-� i � \ •!U
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Agenda
• Capital Planning
• FY 2018 Update
• FY 2019 Operating Budget Development
Update
— Price of Government
• Proposed Fee Adjustments
— The Review Process and Balancing Summary
• Next Steps
Capital Project Planning
• Maintain Current Capital Assets and Infrastructure Investment
for Livability and Economic Development
• Bridge Program
• Curb, Gutter and Sidewalk
• Streetscape Projects
• Storm Drains
• Civic Center
■ School Maintenance
• Targeted Livability Investments
■ Parks and Recreation Master Plan (includes greenways)
■ Libraries
Investments made within parameters of debt policy.
Current Debt Issuance Plan
Project
RCPS
Bridge Renovation
Library Master Plan
P &R Master Plan
Civic Center
Stormwater Management
Curb, Gutter and Sidewalk
Streetscapes Improvements
Fire Facility Master Plan
Fire /EMS Airpacks
911 Center
Street Improvements
RCIT Improvements
Passenger Rail
Fleet Capital Replacements
Technology Capital
FY 2018 -2022
2018 2019 2020
$12,700,000 $12,700,000 $5,000,000
4,156,000
2,500,000
1,000,000
2,000,000
1,500,000
375,000
1,400,000.
700,000
600,000
670,000
500,000
2,500,000
1,000,000
1,500,000
1,500,000
2,000,000
2,000,000
1,500,000
1,500,000
500,000
500,000
5,025,000
7,500,000
900,000
2021
$5,000,000
11,000,000
5,310,000
1,000,000
1,500,000
2,000,000
1,500,000
500,000
2022
$5,000,000
11,000,000
2,399,000
1,000,000
1,500,000
2,000,000
1,500,000
500,000
645,000
2,500,000
3,500,000 1,700,000 1,600,000 600,000 600,000
1,775,000 2,160,000 1,545,000
32,206,000 38,655,000 15,145,000 28,410,000 28,644,000
Total
$40,400,000
22,000,000
13,035,000
8,000,000
7,000,000
10,000,000
7,500,000
2,000,000
6,045,000
1,400,000
7,500,000
700,000
1,500,000
2,500,000
8,000,000
5,480,000
143,060,000
• Assume adding $250,000 each year to have sufficient debt service
funding for current CIP
FY 2019 -2023 CIP Draft
Project
RCPS
Bridge Renovation
Library Master Plan
P &R Master Plan
Civic Center
Stormwater Management
Curb, Gutter and Sidewalk
Streetscapes Improvements
Fire Facility Master Plan
911 Center
RCIT Improvements
Passenger Rail
Fleet Capital Replacements
Technology Capital
Public Works Service Center
Capital Building
Maintenance
TOTALS
2019 2020
$12,700,000 $5,000,000
670,000
2,500,000
1,500,000
2,000,000
1,500,000
500,000
5,025,000
7,500,000
900,000
500,000
1,000,000
1,500,000
2,000,000
1,500,000
500,000
2021
$5,000,000
11,000,000
5,310,000
1,000,000
1,500,000
2,000,000
1,500,000
500,000
1,700,000
1,600,000
600,000
2,205,000
1,500,000
500,000
1,400,000
1,500,000
1,500,000
1'rl Flr
41,100,000
2022
2023
Total
$5,000,000
$5,000,000
$32,700,000
11,000,000
29,644,000
22,000,000
2,399,000
8,879,000
1,000,000
1,000,000
6,500,000
1,500,000
1,500,000
7,500,000
2,000,000
2,000,000
10,000,000
1,500,000
1,500,000
7,500,000
500,000
500,000
2,500,000
645,000
7,860,000
5,670,000
7,500,000
900,000
2,500,000
2,500,000
600,000
900,000
4,500,000
4,205,000
4,400,000
1,000,000
1,000,000
1,000,000
1,000,000
5,000,000
17,600,000
31,410,000
29,644,000
21,260,000
141,014,000
• Assume adding an average of $266k per year to have sufficient debt
service funding for adjusted CIP
• Excess debt service available in some years for one -time capital
needs and Undesignated Fund Balance
FY 2019 CIP Projects
• RCPS — Fallon Park replacement, renovation and expansion needs, roof
replacements
• Library Master Plan — Gainsboro library refurbishing and South Roanoke e-
branch
• P &R Master Plan — Fulfill elements of plan as approved by City Council
• Civic Center — Coliseum restroom renovation Phase I, Coliseum and
Performing Arts Theatre sound system replacement, Performing Arts
Theatre — stage floor replacement and lighting upgrades, Cooling Tower
addition
• Stormwater — Neighborhood improvement projects
• Curb, Gutter and Sidewalk — Continued installation of new curb, gutter,
and sidewalks based on current list of projects and project requests
• Streetscapes - Streetscape improvement projects to be identified
FY 2019 CIP Projects (continued)
• Fire Facility Master Plan — Construction of Fire Station #7
• 911 Center — Construction of new E -911 Center in partnership with
Virginia Utility Protection Service (VA 811)
• RCIT Improvements — Extension of Blue Hills Drive to the Dechutes
Brewery sites. Includes curb, gutter, sidewalk, and landscaping
• Fleet Capital — Replacement of 7 Solid Waste Management collection
trucks
• Technology Capital — Revenue system replacement and digital radio
conversion
• Public Works Service Center — Parks and Recreation Equipment Building
Phase I, fuel island canopy, additional equipment wash bay, salt brine tank
canopy and control room, drainage improvements, security system
upgrade
• Capital Building Maintenance— HVAC replacement and roof replacement
Potential FY 2019 Capital Projects
(Cash Funded )
Project
Amount
Bridge Maintenance
440,131
Virginia Museum of Transportation (5t^ of 5 allocations)
100,000
Jefferson Center (51^ of 5 allocations)
100,000
TOTALS
$640,131
FY18 General Fund Overview
The FY18 adopted budget is $3.5 million or 1.25%
higher than FY17 actual revenues.
- FY 2018 adopted local taxes are $2.9 million or 1.5% higher than FY
17 actual revenues.
Through January, FY18 revenues have increased $4.8
million or 4.2% compared to the same period FY17.
- Through January, compared to the same period in FY17, local taxes
are up $2.7 million or 3.7 %, mainly due to current Real Estate
(3.1 %), Real Estate District (7.7 %), Sales (3.8 %), Business License
(33.8 %), Transient Occupancy (15.0 %), Admissions (5.9 %), Motor
Vehicle License (15.4 %) and Meals Tax (3.2 %).
- Through January, compared to the FY 18 budget, local taxes are
$1.4 million or 1.9% ahead.
Expenditures and obligations through January
increased approximately $3.1 million or 1.8%
compared to the same period last year, mainly due to
the timing of contracts and payments.
Sales Tax Revenue Through December O
$12,000,000
$11,000,0oo
$10,000,000
$9,000,000
$8,000,000
$7,000,000
$6,000,000
FY18 Revenue Estimate $20.1 M
$10,471,567 $10,498,017 $11,224,756
FY 17 YTD Actual FY 18 YTD Target FY 18 YTD Actual
FY18
sales
tax revenue increased
7.2% over same period of FY17,
and
is
7.1%
ahead
of
YTD
budget.
Meals Tax Revenue Through December
$8,500,L)UO
$8,000,000
$7,500,000
$7,000,000
$6,500,000
$6,000,000
$5,500,000
$5,000,000
FY18 Revenue Estimate $16.2 M
$7,962,343
FY 17 YTD Actual
$8,059,050
FY 18 YTD Target
$8,216,895
FY 18 YTD Actual
EO
FY18 meals tax revenue increased 3.2% over same period of FY17,
and is 2.1 % ahead of YTD budget.
Lodging Tax Revenue Through January O
$2,700,000
$2,500,000
$2,300,000
$2,100,000
$1,900,000
$1,700,000
$1,500,000
FY18 Revenue Estimate $4.3 M
$2,599,049 $2,610,623 $2,988,579
FY 17 YTD Actual FY 18 YTD Target FY 18 YTD Actual
FY18 lodging tax revenue increased 15.0% over same period of
FY17, and is 16.5% ahead of YTD budget.
All Local Tax Revenue Through January O
$91,500,000
$81,500,000
$71,500,000
$61,500,000
$51,500,000
$41,500,000
$31,500,000
$21,500,000
$11,500,000
$1,500,000
$77,984,661 $76,567,853 $75,234,782
FY 17 YTD Actual FY 18 YTD Target FY 18 YTD Actual
FY18 all local tax revenue increased 3.7% over same period of
FY17, and is 1.9% ahead of YTD budget.
Projected Local Tax Revenue (gross)
Fiscal Year 2018
Real Estate Tax
Personal Property Tax
Sales Tax
Prepared Food &
Beverage
BPOL Tax
Transient Occupancy
Tax
Other Local Taxes
Total Local Taxes
$84,054,000
84,000,000
$54,000
0.06%
23,805,000
23,941,000
(136,000)
(0.57)
20,502,000
20,100,000
402,000
2.00
16,543,982
16,218,000
325,982
2.01
13, 039, 000
12, 844, 000
195,000
1.52
4,730,000
4,300,000
430,000
10.00
32,949,858
32,579,000
370,858
1.14
$195,623,840
$193,982,000
$1,641,840
0.85%
Net FY 2018 Local Tax In Excess of
Adopted Budget
Local Tax Revenue Growth $1,641,840
RCPS share 579,396
VVBR share of Lodging Tax 161,250
District Taxes share 32,100
NET IMPACT $869,094
15
Personnel (Salary /Benefit) Lapse is
Through January
$46,000,000
$45,500,000
$45,000,000
$44,500,000
$44,000,000
$43,500,000
$43,000,000
$42,500,000
$42,000,000
$60,880,217
Target
$60,195,092
Actual
YTD expenditures are 1.13% or $0.7 million below target.
Worker Compensation through January O
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
$1,186,030 $966,346 $1,541,152
FY 2017 YTD FY 2018 Target FY 2018 YTD
YTD expenditures are 59.5% or $575k above target. YTD FY 2018
expenditures are 29.9% higher than prior YTD.
$1,000,000
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Public Safety Overtime
Through January
$923,446
FY 2017 YTD
$492,849
FY 2018 Target
$925,521
FY 2018 YTD
u
YTD expenditures are 87.8% or $432,672 above target. Higher
expenditures driven by Sheriff's Department inmate transport
requirements and Peak Time Ambulance staffing.
Children's Services Act (CSA) through December •
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
$5,180,214 $4,591,810 $5,535,257
FY 2017 YTD FY 2018 Target FY 2018 YTD
YTD expenses are 20.5% or $943,448 above target. There
are currently 242 children in foster care.
Residential Juvenile Detention through January
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
$519,575
FY 2017 YTD
$532,498
FY 2018 Target
$379,925
FY 2018 YTD
YTD expenses are 28.65% or $152,573 below target.
•
Solid Waste Tipping Fees through January
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
$1,205,653
FY 2017 YTD
$996,506
FY 2018 Target
$1,134,513
FY 2018 YTD
YTD costs are 13.8% or $137,707 above target.
m
Fleet Parts through December
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
$583,487 $522,705 $711,464
FY 2017 YTD FY 2018 Target FY 2018 YTD
FY18 YTD costs are 36.1 % or $188,759 above target.
FY 2018 Follow -Up Items
Alley Maintenance ($41,604) $41,604
Sidewalk Repair & (20,000) 20,000
Maintenance
Demolition (10,050) 0
Arts Endowment 62,500 62,500
Assure a desirable region where
judicial needs are met and cltizens
feel safe in their community.
Enhance Roanoke's
exceptional vitality as an
attractive, diverse,
culturally inclusive, vibrant Livability
and active city in which to
live, learn, work and play.
Maintain and build quality
infrastructure that supports
healthy residential
neighborhoods, successful
commercial areas, and
accessible public facilities and
amenities.
City of Roanoke
Priorities
Safety �Econom
Cultivate a thriving business
environment and innovative
workforce opportunities to ensure
the prosperity of our community,
recognizing our role in both the
gional and global economies.
Foster an environment for
lifelong learning which
encompasses cradle to
career and beyond through
shared services and
community involvement.
Infrastructure Government
Provide exceptional, yet cost
} competitive government
/ Human services that are collaborative,
Services transparent, responsive, and
tinnovative.
Foster a caring community that utilizes an
equitable, regional, and collaborative appro ach to
encourage preventative measures, intervention
services, and self - sufficiency while providing a
social safety net for citizens. 24
Price of Government
Projected Revenue by Major Category
Fiscal Year 2019
1 �:
Increase/
FY 2018
FY 2019
(Decline) From
Adopted
March
FY 2018
Increase/
Estimate
Estimate
Adopted
(Decrease)
Real Estate Tax
84,000,000
86,410,866
2,410,866
2.87%
Personal Property Tax
23,941,000
23,805,000
(136,000)
(0.57)
Sales Tax
20,100,000
20,502,000
402,000
2.00
Prepared Food and Beverage Tax
16,218,000
16,461,270
243,270
1.50
Business License Tax
12,844,000
12,829,000
(15,000)
(0.12)
Transient Occupancy Tax
4,300,000
4,500,000
200,000
4.650
Other Local Taxes
32,579,000
33,295,254
716,254
2.20
Permits Fees and Licenses
911,000
898,000
(13,000)
(1.43)
Fines and Forfeitures
1,027,000
1,025,000
(2,000)
(0.19)
Revenue from Use of Money /Property
216,000
288,000
72,000
33.33
Funding from Commonwealth
72,247,000
72,630,078
383,078
0.53
Other Funding from Federal and State
53,000
53,000
0
0.00
Charges for Services
12,860,000
14,844,000
1,984,000
15.43
Other Revenues
1,489,000
1,401,746
(87,254)
(5.86)
Total General Fund Revenues
282,785,000
288,943,215
6,158,215
2.18%
1 �:
Net FY 19 Local Tax In Excess of
Adopted Budget
Local Tax Revenue Growth $3,749,136
RCPS share 1,147,434
VVBR share of Lodging Tax 75,000
District Taxes share 31,500
NET IMPACT $2,495,202
P% -I r - - A -1!- . —L• -- - . -L...
Basic Life Support
$375.00
$462.88
$390.00
Advanced
Life Support
450.00
549.67
450.00
(Level 1)
Advanced
Life Support
650.00
759.57
685.00
(Level 2)
Transport
Fee
N/A
400.00
0.00
Mileage
9.00
/mile
N/A 11.00
/mile
Response
and Evaluation
N/A
0
0
Fee
Current
10%
12.50%
15%
Basic Life Support
$ 375.00
$ 41150
$ 421.88
$ 431.25
Advanced Life Support
$ 450.00
$ 495.00
$ 506.25
$ 517.50
Advanced Life Support (Level
2) $ 650.00
$ 715.00
$ 731.25
$ 747.50
Response and Evaluation Fee $ 300.00
Current Steps in
Budget Development Process
✓ Recognition of approximately $1M of known cost increases
and planned 2% compensation increase
✓ Offers developed and submitted
✓ Inflationary cost increases and new supplementals submitted
separately
✓ Non - essential costs separated by departments
✓ Analysts reviewed at object code level by department
✓ Director teams reviewed all offers to rank and make funding
recommendations
✓ Revenue estimate updated
✓ External agency requests reviewed
Balancing Summary
e pplemental Total
Reallocation equests ELI
Economy $1,564,482 ($716) $396,184 $1,959,950
Education 1,880,662 40,750 1,921,412
RCPS
(40% of adjusted local taxes) 79,592,200 1,147,434 80,739,634
Good Government 18,062,585 (70,292) 373,011 18,365,304
Human Services 37,623,979 (150,722) 768,820 38,242,077
Infrastructure 23,613,147 (331,014) 1,110,125 24,397,870
Livability 15,723,917 (94,350) 734,867 16,324,675
Safety 67,213,632 (334,283) 2,433,033 69,312,382
External Agencies 8,804,474 (140,880) 437,185 9,100,779
Reserved Allocations 26,952,426 2,871,348 29,823,774
TOTALS: 281,031,504 (1,122,257) 10,312,757 290,222,004
Price of Government 288,943,215
Variance ($1,27$789)
• Additional supplemental considerations:
— Reserves -Fleet Capital - $500,000
— Worker Compensation - $225,000 - Compensation beyond 2% increase - $1.9M
— Revenue downturn buffer - Capital Building Maintenance - $750,000
FY 19 One -Time Requests
Economy _
Education $ 32,000
Good Government 80,507
Human Services _
Infrastructure
353,250
Livability
71,362
Safety
1,005,365
Outside Agencies
_
Reserved Allocations
_
TOTALS: $1,542,234
Next Steps
• April 2nd:
— Follow -Up Information
— Balancing Update
— Update on Financial Policies
March 7, 2018
Pastor Jamaal Jackson
Refresh Roanoke Church
4227 Quail Drive, N. W.
Roanoke, Virginia 24017
Dear Pastor Jackson:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, March 5, 2018.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
Cecelia F. McCoy
DeputyCity Clerk
CITY OF ROANOKE
0
OFFICE OF THE CI'T'Y CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 741111 -1536
Telephone (540) 853 -2541
IOu: (5411) 853 -1145
S FPINNIC M. MOON REYNOLDS, MM(
E -nw91: e6rk(ornonoken..guv
('ECTLIA 17. M('('OY
('itffit,k
Depnb'('it, ('ICrk
('E('LLIA T. W RDD, ('MC
AWMam Depnb' Cib Clerk
March 7, 2018
Pastor Jamaal Jackson
Refresh Roanoke Church
4227 Quail Drive, N. W.
Roanoke, Virginia 24017
Dear Pastor Jackson:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, March 5, 2018.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
Cecelia F. McCoy
DeputyCity Clerk
c
C4P ITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chnrrh Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (5411)X53 -2541
Fax: (540) 853-1145
S" 1'ha'IIANIE M. MOON REYNOLDS, MM('
Email: rlerk(mroannk °v °'eO°
('ECELIA F. MC'C'OY
City ('lerk
Depmp City Clerk
CE.CEILIAT. WEBB, CMC
Assistant Deputy CID Clerk
March 6, 2018
Robert A. Clement, Jr.
Neighborhood Services Coordinator
Roanoke, Virginia
Dear Mr. Clement:
This is to advise you that Charles E. Wilson has qualified as a member of the Roanoke
Neighborhood Advocates to fill the unexpired term of office of Antwyne U. Calloway
ending June 30, 2020.
Sincerely,
Stephanie M. Moon Re olds, tOMC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Charles E. Wilson, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Neighborhood Advocates to fill the
unexpired term of office of Antwyne U. Calloway ending June 30, 2020, according to the
best of my ability. (So help me God.)
CHARLES E. WILSON
The foregoing oath of
office
was taken, sworn to, and
subscribed before me by
Charles E. Wilson this
Aoe'day
of
k
b. 2018.
Brenda S. Hamilton, Clerk of the Circuit Court
By I- d]�pti, ti, Clerk
CECELIA T. WEBB, CMC
Aototunt Deputy City Clerk
March 6, 2018
Harwell M. Darby, Jr., Secretary
Economic Development Authority
Glenn, Feldmann, Darby and Goodlatte
37 Campbell Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Darby:
This is to advise you that Duke Baldridge has qualified as a Director of the Economic
Development Authority for a term of office ending October 20, 2021.
Sincerely,
"1e
Stephanie M. Moon Reyno s, s, M MVC C
City Clerk
CGO ITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fux: (540)853 -1145
STEPIIANIE M. MOON REYNOLDS, MMC
E -netil: ek,k(a1..u1uk1vn.8uv CECELIA F. MCCOV
City Clerk
Deputy City Clerk
CECELIA T. WEBB, CMC
Aototunt Deputy City Clerk
March 6, 2018
Harwell M. Darby, Jr., Secretary
Economic Development Authority
Glenn, Feldmann, Darby and Goodlatte
37 Campbell Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Darby:
This is to advise you that Duke Baldridge has qualified as a Director of the Economic
Development Authority for a term of office ending October 20, 2021.
Sincerely,
"1e
Stephanie M. Moon Reyno s, s, M MVC C
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Duke Baldridge, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Director of the Economic Development Authority of the City of
Roanoke, Virginia, for a four -year term of office ending October 20, 2021, according to
the best of my ability. (So help me God.)
,D
The foregoing oath of office was taken, sworn to, and subscribed before me by
Duke Baldridge this 25'�day of 201$.
Brenda S. Hamilton, Clerk of the Circuit Court
A`N
IN TILE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of March, 2018.
No. 41069- 030518.
A RESOLUTION approving the recommendation of the Roanoke Valley
Regional Cable Television Committee to approve the annual operating budget for Fiscal
Year 2018 -2019 for the operation of the regional government and educational access station,
Roanoke Valley Television (RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee
(Committee) has reviewed and approved the annual operating budget for Fiscal Year 2018-
2019 for the operation of RVTV and has requested that the City of Roanoke approve that
operating budget;
WIIEREAS, the Committee is comprised of representatives from the City of
Roanoke, Roanoke County, and the Town of Vinton and these jurisdictions have agreed to
provide funding for the purposes for which the Committee was created, including the
support of the operation of a regional government and educational access station, RVTV;
WIIEREAS, such jurisdictions have agreed to provide funding as stated in the
agreement creating the Committee and the Committee has recommended that the City of
Roanoke provide partial funding to RVVIV in the amount of $232,713, plus an additional
$2,136 for closed captioning for City Council Briefings; and
WHEREAS. Council desires to approve the recommendation of the Committee
and provide partial funding as requested by the Committee.
follows:
THEREFORE, BE If RESOLVED by the Council of the City of Roanoke as
The annual budget of $447,525 for Fiscal Year 2018 -2019 for the
operation of the regional government and regional educational access station, RVTV, as set
forth in a letter to this Council dated February 12, 2018, is hereby approved.
2. The amount of $232,713 plus $2,136 for closed captioning services will be
provided by the City of Roanoke as its prorata share for the annual operational budget for
RVTV for the Fiscal Year 2018 -2019 as requested in the letter to this Council dated
February 12, 2018
ATTEST:
City Clerk.
U
FY17 RVTV Resolution 2
R VTV3
February 12, 2018
The Honorable Sherman P. Lea, Sr.. Mayor
and Members of City Council
Roanoke. Virginia
Subject: 2018 -2019 RV*I V Budget
Dear Mayor Lea. Sr., and Members of City Council:
Roanoke Valley Television, RVTV -3 Cox Cable, was created in 1993 as an agreement between
the City of Roanoke- Roanoke County, and the Town of Vinton, to form a Government &
Educational Access Station. RVTV -3 is governed by the Roanoke Valley Regional Cable
Television Committee, which includes representatives from the City, the County. and the Town.
Programming is cablecast on Cox Communications, Channel 3, Roanoke. RVTV -3 programming
is posted to the RVTV & City Websites, and Social Media Sites. The RVTV City Council
Meeting signal is streamed through Facebook LIVE.
On February 7. 2018. the Roanoke Valley Regional Cable Television Committee approved the
attached RVTV Operating Budget for Fiscal Year 2018 -2019 (attached) in the amount of
$447525.
The proposed budget includes funding for closed captioning services for both the City Council
and the Roanoke County Board of Supervisors Meetings. I lowever, at the City's request, RVTV
will also cablecast the monthly 9 a.m. City Council Briefings or Sessions for the next fiscal year.
Since closed captioning services are also required for these additional meetings. the City will pay
the additional cost of $2.136 for such extra services-.
Based on the number of Cox Communications subscribers for each jurisdiction. the City of
Roanoke s share of the FY 2018-2019 Operating Budget will be $232,713. plus an additional
$2.136 for closed captioning — totaling $234,849. Accordingly, the City is requested to provide
this amount as its portion of the RVTV FY 2018 -2019 Operating Budget.
Direct Services provided to the City of Roanoke in 2017 included:
• Original Television Shows
(11) Inside Roanoke, (12) Spotlight on City Schools, (12) Libraries happenings,
(12) BizRoanoke
• Government Meetings
(24) Regular Roanoke City Council. (12) City Council Briefings
The I lonorable Sherman P. Lea, Sr.. Mayor and Members of Cily Council
February 12. 2018
Page Two
Direct Services provided to the City of Roanoke in 2017 included:
• Original Video Productions
(33) Video Productions— Amtrak to Roanoke Ribbon - Cutting, Linwood Holton Plaza
Dedication. State of the City Address (Entire list of Original Video Productions is listed
on Page 4 of the RVTV Budget Packet)
As the Director of Cable Access for Roanoke Valley Television, I am pleased to respond to any
questions or comments you may have with regard to the proposed RVTV operating budget for
Fiscal Year 201 8-2019.
Sincerelv.
Elaine Bays- Murphy
Director of Cable Access
Roanoke Vallee Television
Attachment
Cc: Bob Cowell. City Manager
Amelia Merchant, Director of Finance
Daniell. Callaghan, City Attorney
Stephanie Moon - Reynolds, City Clerk
Sherman M. Stovall, Assistant City Manager for Operations
Mr. Robert Leftwich. Chair- Regional Cable Television Committee
Laura M. Carini, Assistant City Attorney
Melinda B. Mayo. Communieations and Media Officer
To: Roanoke Regional Cable Television Committee
From: Elaine Bays - Murphy, Director of Cable Access
Date: February 7, 2018
Re: Proposed FY 2018 -2019 Operating Budget
Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station, serving the City
of Roanoke, Roanoke County, Town of Vinton, and their respective School Systems. In 1992, the three
localities signed an agreement to form the Station, and RVTV -3 was created in 1993. RVTV programming is
cablecast on Cox Cable, Channel 3, Roanoke, and on Comcast, Channel 3, in west Salem. RVTV is located at
the Jefferson Center (541 Luck Ave. SW). The operational budget for RVTV is provided by the three local
governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by Cox
Communications. The RVTV budget amount paid by each locality is based on the percentage of Cox Customers
located in each jurisdiction.
RVTV -3 produces Original Videos, Monthly Television Shows, and covers LIVE Government Meetings
(Roanoke City Council & Roanoke County Board of Supervisors). RVTV also provides the meeting signal for
video streaming. Roanoke Valley Television produced the following in 2017:
• 87 Original Television Shows
(11) Inside Roanoke, (12) Roanoke County Today, (12) Spotlight On City Schools, (12) Accent
Excellence, (12) Roanoke County Business Partners, (4) Recreation Television, (12) BizRoanoke
(12) Libraries Happenings
• 58 Regular Government Meetings
(24) Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (12) City
Council Briefings
• 76 Original Video Productions
( List of Video Productions on Attachment Pages 4 & 5)
The approximate rate for video production work in the private sector is $1,500 per finished minute. The
approximate RVTV Production Value for Stand Alone Video Productions is $1,276,500.
(Total value does not include TV Shows or Government Meetings).
RVTV -3 Programming is uploaded to the RVTV Website & Social Media Sources. Additionally, RVTV -3
Programming is uploaded to the Websites & Social Media Sources for Roanoke City, Roanoke County, Town
of Vinton & their School Systems.
RVTV Website www.RVTV.ore
RVTV YouTube Channel www.voutube.com/RoanokeValleyTV
RVTV Faeebook Page (1,955 Likes) www. facebook .com /RoanokeValleyTelevision
RVTV Twitter www.twitter.com/RoanokeValleyT
FISCAL IMPACT:
The proposed FY2018/2019 Operating Budget request is $447,525. Roanoke County is the fiscal agent for
Roanoke Valley Television, and RVTV Team Members are included in the County's payroll and benefits
system. The proposed budget includes a 2% salary increase if approved by the Board of Supervisors. For
budgeting purposes, the County's Director of Finance, has recommended a 20% increase for Group Health
Insurance. The budget includes closed captioning services for Roanoke City Council & Roanoke County Board
of Supervisors meetings.
On January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1 -645 et seq.)
required Cox Communications, as well as other cable television providers, to pay a five percent (5 %) sales or
use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of
Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of
revenues it receives from cable television providers, like Cox, to the localities.
The operational budget for RVTV is provided by the three local governments, and it is funded through the
Virginia Communications Sales and Use Tax Revenue paid by Cox Communications. The RVTV budget
amount paid by each locality is based on the percentage of Cox Customers located in each jurisdiction.
Cox calculates the percentage of Subscribers (December 31, 2017) in each locality as follows:
Locality
2016 Percentage
2017 Percentage
City
52%
52%
County
44%
44%
Vinton
4%
4%
Based on the above percentages, each member's contribution to the FY2018/2019 budget of $447,525
is:
Locality
2017/2018 Budget
2018/2019 Budget
City
$218,846
$232,713
County
$185,177
$196,911
Vinton
$16,834
$17,901
Total
$420,857
$447,525
*In addition to the City's share of the above budget of $447,525, the City will also pay $2,136 for closed
captioning for City Council Briefings,
RVTV Financial Report - Current Account Balances as of December 31, 2017
C817 -9601 (Operating Budget) ........ ............................... ....................$212,307.29
C817 -9603 (Cox Cable Capital Equipment Grant) ........... ....................$951,078.53
C817 -9604 (Operating Reserve) .......................................................... $92,807.98
(Operating Reserve Balance to be maintained is 20% of the Operating Budget)
The Operating Reserve Account represents the unused funds from the Operating Budget since 1993. RVTV
does not lose these funds at the end of the fiscal year, rather they are rolled over into the Operating Reserve
Account.
ATTACHMENTS:
RVTV Proposed 2018 — 2019 Budget
Budget
2017 -2018
101010
Regular (Actual $242,481 + 2 %)
236,736.00
202100
FICA (7.65%)
18,110.00
202200
Retirement - VRS (11.18 %)
26,467.00
202840
Deferred Comp Match (650 x 3)
1,950.00
202300
Group Health Insurance
37,572.00
(Actual 41,869 + 20 %)
202310
Group Dental Insurance
2,249.00
202500
VRS Life (1.31 %)
3,101.00
202500
LTD Insurance (.275 %)
651.00
202750
VRS Health Credit (0.30 %)
710.00
300013
Professional Services - Other
22,526.00
(Closed Captioning $22,250 Security System $276)
300013A
CC City Council Briefings
320001
Repairs Vehicles (By Garage)
300.00
320001
Repairs (Other Equipment)
500.00
330005
Maintenance Service Contracts
3,125.00
(Telephone $550 Website $2,68 1)
520010
Postage
100.00
520030
Telephone
4,230.00
520033
Internet & Adobe Cloud
1,990.00
520035
Cellular Phones (2 Smart Phones)
1,200.00
530005
Motor Vehicle Insurance
1,512.00
530008
General Liability Insurance
3,465.00
540010
Lease /Rent of Buildings
47,880.00
(8 x $4,069.06 4 x $4,191.13)
550001
Travel (Mileage)
100.00
550020
Dinner Meetings & Luncheons
75.00
580001
Dues & Association Membership
308.00
(Public Relations Society of America)
601010
Office Supplies - General
600.00
601013
Small Equipment & Video Supplies
4,000.00
608080
Gas, Oil & Grease
1,200.00
609091
Tires,Tubes & Parts
200.00
Total $420,857.00
* City Only
Proposed Budget
2018-2019
247,331.00
18,921.00
27,652.00
1,950.00
50,243.00
2,388.00
3,240.00
680.00
742.00
22,526.00
300.00
00.00
3,231.00
100.00
4,250.00
2,104.00
1,200.00
1,668.00
3,582.00
49,317.00
100.00
00.00
00.00
600.00
4,000.00
1,200.00
200.00
$447,525.00
*In addition to the City's share of the above budget of $447,525, the City will also pay $2,136
for closed captioning for City Council Briefings. RVTV expended 93.36% of the 2016/2017 Budget.
RVTV Edited Video Productions
Roanoke City Productions
Length
Citizen Input City Manager PSA
:30
Deciphered Roanoke Ribbon - Cutting
15:00
Southeast Gateway Mural Dedication
20:00
Roanoke Recycling Poster Contest Award Ceremony
15:00
2017 Leadership College Graduation
5:00
Bike Share Program Press Conference
15:00
Star City Reads Book Rich Environments Launch
15:00
Implementing LEAN Conference
5:00
Virginia's Blue Ridge Annual Meeting
30:00
VWCC STEM Facility Groundbreaking
15:00
State of the City Address
45:00
Deschutes Roanoke Tasting Room Ribbon - Cutting
15:00
Starr Hill Roanoke Pilot Brewery & Stage Sound Ribbon - Cutting
15:00
Lead Safe Roanoke PSA
:30
Read & Feed Program
5:00
Blue Ridge Continuum of Care Video
4:00
Star City Reads Fall Festival Interview & Music Video
10:00
Big Lick Brewery Ribbon - Cutting
15:00
Holton Plaza Dedication
30:00
Employee Conference
30:00
VT Carilion Biomedical Research Expansion Ribbon - Cutting
15:00
Book No Further Ribbon- Cutting
10:00
Amtrak Ribbon - Cutting
10:00
Human Kombucha Announcement
18:00
Downshift Bikes & Brews Ribbon- Cutting
10:00
Amtrak Safety Crossing Video
5:00
Earth Fare Ribbon- Cutting
10:00
Leaf Collection PSA
:30
Neighborhood Awards Celebration
60:00
AEP Announcement
15:00
Author Matt de Is Pena visits Williamson Rd. Library
2:30
Dickens of a Christmas Tree Lighting
10:00
Snow Removal
5:00
Roanoke County Productions Length
Catawba Sustainability Center PSA :30
Friends of Library Semi - Annual Book Sale PSA :30
Identify -A -Kid Program PSA :30
Plantation Rd. Improvement Project Ground - Breaking 15:00
419 Town Center Reveal Plan 10:00
AVOID Program PSA :30
RAD PSA :30
American National Bank Ground - Breaking 10:00
LewisGale Medical Standalone ER Sign the Beam Ceremony 10:00
Catawba Sustainability Center PSA :60
Roanoke County Productions
Length
Touch -a -Truck PSA
:30
September National Preparedness Month PSA
:30
Fire & Rescue — Lindsay McKinnon's Personal Story
10:00
Terrance Engles— Drug & Alcohol Addiction
5:30
Roanoke Valley Broadband Lighting Ceremony
15:00
The Retreat Apartments Ribbon - Cutting
18:00
Foster Care Family PSA
:30
Fire & Rescue — Leadership & Values in Public Service
60:00
State of the County
45:00
LewisGale Standalone ER Ribbon - Cutting
15:00
The Gauntlet Business Program & Competition PSA
:30
Annual Christmas Tree Lighting
4:00
County Marketing Brand Press Conference
10:00
Tons of Fun PSA
:30
Town of Vinton Productions
Length
Safe Exchange Zone Press Conference
6:00
Vinton Dogwood Festival PSA
:30
Vinton Arbor Day Celebration
10:30
Vinton Downtown Revitalization Ribbon - Cutting
15:00
Vinton High Ground Dedication & Donor Plaque Unveiling
18:00
Glade Creek Greenway Ribbon - Cutting
20:00
Roland E. Cook Lofts Grand Opening & Ribbon - Cutting
15:00
The Hive Business Incubator PSA
:60
State of the Town Address
30:00
Vinton Volunteer Fire Department PSA
:30
Vinton Rescue Squad PSA
:30
City, County, & Town Productions
Length
DUI Task Force Press Conference
11:00
(2) RCACP Adoptable Pets
2:30 each
RCACP Pet Pantry PSA
:30
Cox Smart Home Tour
4:30
CVC Earth Summit
5:00
(6) Sex Trafficking PSAs
:30 each
Total Minutes Produced 851 Minutes
Video Productions
(Does not include Shows or Meetings)
Productions City of Roanoke Roanoke County Town of Vinton
76 33 28 15
Percentage 43% 37% 20%
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 5, 2018
Subject: Proposed FY -19 Budget for Roanoke Valley Television
I would like to sponsor Elaine Bays- Murphy, Cable Access Director of Roanoke
Valley Television, to present the organization's proposed Fiscal Year 2019
budget and related expenditures and revenues.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
- PARTNERSHIP
January 26, 2018
Ms. Stephanie Moon
City Clerk's Office
Roanoke City Council
215 Church Ave, SW, Rot 456
Roanoke, VA 24011
Dear Ms. Moon:
fieok,InPl 1 S LIIIP 33; R k..VA 24 7111
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I am writing to request that Beth Doughty be included on the March 5th Roanoke City
Council Agenda. As is customary, Ms. Doughty will present an annual update to Council
on the activities of the Roanoke Regional Partnership.
The presentation (in PowerPoint presentation) will take approximately 10 minutes, and an
electronic copy along with 2 hard copies will be forwarded to Cecelia Webb in the Clerks
office.
If you have any questions, or need any additional information, please contact me at
540.343.1550 x 101.
Sincerely,
Lisa A. Link
Director of Administration and Investor Relations
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 5, 2018
Subject: Annual Update - Roanoke Regional Partnership
I would like to sponsor a request from Beth Doughty, Executive Director, of the
Roanoke Regional Partnership, to present their Annual Update on activities of
the Roanoke Regional Partnership.
- - - - - -- - -- ---- - - - - --
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
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COMMENTS TO ROANOKE CITY COUNCIL
Beth Doughty, Executive Director
March 5, 2018
Thank you Mayor and members of city council for this opportunity. Every year
come to talk about how Roanoke's investment is returning dividend to the city.
Thank you for your support. Also appreciate our partnership with your
department of economic development, planning department, and your
administrative team.
Asset Development & Outdoor Branding
Outdoor Branding
Blue Ridge Marathon continued to grow with 11 percent more registrations and
about
5 percent increase in economic impact. We actually measure impact through
surveys so we are confident our numbers are real. This year April 21.
GoFest: saw an attendance increase of 20 %. This event continues to grow.
Oct. 12 -14
Go Cross was a new event in 2017. Cyclocross brought 416 riders representing
13 states. Plan is to grow this event along the model of the Blue Ridge
Marathon. We have earned UCI sanction status which will help us grow the race.
Labor day weekend in 2018.
These events would not be possible without the great staff of Roanoke Parks &
Recreation and we are most appreciative of have the great folks at Parks and
Rec on our team. Also we owe huge thanks to the Roanoke Police Department
who also are great partners.
Asset development: RIFA
Managing Master planning and other technical work of the RIFA
Targeted Business Investment
Location and Expansion
2017: $67m investment in expansions, $21.5m in new locations
633 new primary jobs
1459 secondary jobs
Overall economic impact of $378 million
Specific to the City of Roanoke are: Humm Kombucha, Power School,
Appalachian Power, Wholesome Harvest, Earth Fare, tasting rooms for
Deschutes and Three Notch'd brewing.
Leadership & Engagement
406 information requests /meeting need for information. Come from our own
governments, businesses, and citizens.
8 research projects measuring economic impact and 6 successful grant
applications representing a few hundred dollars. Also recently learned were
awarded 2 GoVirginia grants: for infrastructure at Wood Haven property and for
our talent attraction program.
Added talent attraction program
Erin Burcham hired as director of talent solutions. First objective is to create a
pipeline from the many colleges and universities to the Roanoke region. This is
imperative as our regional average age is high and population growth is slowing.
Successful fund raising from private sector that raised our budget by almost
$200,000 in private money without any increase in government funding. Have
not asked for an increase in per capita funding in more than 10 years.
Annual report has been released electronically through our website Roanoke.org
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
We jointly sponsor a request
America Southwest Virginia to
Center project, at the regular
March 5, 2018, at 2:00 p.m.
SPL /AJP:ctw
of Rick Morrison and Pamela Irvine, Feeding
present an update on the Community Solutions
meeting of City Council to be held on Monday,
Sincerely,
Sherman P. Lea, Sr.
Mayor
Anita J. Price
Vice -Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
- Ahrlpi�x, �
Roanoke, Virginia 24017 -1536
Telephone: (540) 853 -2541
SHERMAN P. LEA, SR.
Fax: (540)853 1145
Council Members
Mayor
Email. cicrk(�,roaookeva.guv
William D. Besipitch
Michelle L Dykstra
Raphael E.'Ray" Ferris
John A. Garland
Anita J. Price
March 5, 2018
David B. Tdnkle
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
We jointly sponsor a request
America Southwest Virginia to
Center project, at the regular
March 5, 2018, at 2:00 p.m.
SPL /AJP:ctw
of Rick Morrison and Pamela Irvine, Feeding
present an update on the Community Solutions
meeting of City Council to be held on Monday,
Sincerely,
Sherman P. Lea, Sr.
Mayor
Anita J. Price
Vice -Mayor
40. 0.
COMMUNITY SOLUTIONS CENTER
AMERICA ROANOKE, VIRGINIA
Southwest Virginia MARCH 2018
FOOMLION DAUM
FEEDS
FOOONLION
FEEDS
A1.1
WHAT IS THE COMMUNITY
SOLUTIONS CENTER (CSC)?
The Community Solutions Center is a collaboration
among several partners including FASWVA, Roanoke
Police, Goodwill Industries of the Valleys and Northwest
Roanoke community leaders. Funding supporters for
the $1.4 million project include Food Lion Feeds and the
City of Roanoke (CDBG grantor). This new facility will
house several program areas including a production and
training kitchen, which will be used to prepare meals
for the food bank's "Cafts to Grow" children's food truck
and host culinary job training courses. Other planned
areas include a fresh foods market, an outreach space
for Roanoke Police and a community room for meetings
and workshops.
4,000 FACILLIITY
40 CULINARY
Feeding America Southwest Virginia TRAINING
1 Electric Road
Sal STUDENTS
Salem, VA 24153
www.faswva.org 1540.342.3011 PER YEAR
5 0 0 PER MEALS
FASWVA projects that during
its first year of operation, the
CSC kitchen will produce an
estimated 500 fresh meals per
day to be distributed via local
children's programs and the Caf6
to Grow food truck. ,
COMMUNITY SOLUTIONS CENTER
GOALS
Stabilize and strengthen the lives of our
community members by:
SHORT TERM
1. Producing meals for
FASWVA children's programs
that are fresher, healthier and
more nutritious than current
pre - packaged meal offerings
2. Promoting self- sufficiency
by providing culinary arts
and soft skills training to un -/
underemployed adults through
partnership with Goodwill
Industries of the Valleys
3. Integrating a fresh foods
market into the CSC to help
mitigate food desert conditions
in the surrounding area
4. Providing an outreach
space to the Roanoke Police
Department for positive citizen
engagement as well as building
trust and transparency
S. Working with community
leaders to engage and empower
Northwest Roanoke citizens
through their participation on a
CSC Advisory Council
LONG TERM
1. Expanding meal production
efforts to provide fresher,
healthier meals to additional
community programs in need
2. Actively placing culinary
arts training students in jobs
providing a sustainable living
wage upon program completion
3. Encouraging in -depth citizen
participation and organization
of the fresh foods market,
promoting health and wellness
from within the community
4. Enhancing the Roanoke
Police Department's positive
citizen engagement activities
and integrating additional
outreach such as youth
mentoring programs
5. Maintaining a safe space
where citizens can participate
in meaningful dialogue and
mutual respect with government
officials, city representatives
and others
SUPPORTING
THE CSC
Opening in May 2018, over
75 percent of the $1.4 million
to complete the project has
been secured. With $350,000
remaining, FASWVA is seeking
additional support.
LEAD SUPPORTERS
Food Lion Feeds
City of Roanoke (CDBG)
Carilion Clinic
SunTrust
The Johnson Foundation
Mrs. Lorene Pearman
NAMING
OPPORTUNITIES
AVAILABLE
Community Room
Fresh Market
Market Plaza
Student Culinary
Program Scholarships
Operating Fund Support
Office Spaces
ill
Ultimately, FASWVA sees the CSC as a model of FOOONLION 'EDiNG
neighborhood - focused, collaborative partnerships that F E E 115 AMER C A
could be replicated across the country southwest Virginia
Feeding America Southwest Virginia FEED N G
Community Solutions Center Timeline AMERICA
Southwest Virginia
June 25, 2016 Following a series of criminal incidents at 2328 Melrose Ave., concerned citizens — including
Roanoke City Mayor Sherman Lea and Roanoke City Police Captain Rick Morrison — conduct a
prayer walk on the property and pray that it might be repurposed in a positive way.
Summer 2016 Capt. Morrison shares his concern about property with interested community leaders and
organizations, including Goodwill Industries of the Valleys, the Loudon - Melrose Neighborhood
Forum (Clarice Walker, Steven Young), the Melrose -Rugby Neighborhood Forum (Norma Wade,
Estelle McCadden), Pastor Charles Calloway, Amy Zeigler and others. They enthusiastically
support his efforts to see the property repurposed in a way that will benefit the community.
September 2016
Capt. Morrison approaches Feeding America Southwest Virginia ( FASWVA) about purchasing the
property and turning it into a "community kitchen."
October 2016
FASWVA studies the project and determines that it could be expanded beyond a community
kitchen to a "Community Solutions Center." This would meet several of the food bank's mid -to-
long range strategic goals, including providing better quality food for clients, collaborating with
others to provide job training, and helping to improve the quality of life in Northwest Roanoke.
November 2016
FASWVA develops a sustaining financial model for operating the property, once it has been
purchased and re- purposed. Working with architecture and engineering firm Balzer &
Associates, FASWVA determines that the cost to acquire, renovate and equip the center would
be $850,000. FASWVA's board Insists that those funds be raised before purchasing the property.
December 2016
Keith Holland, Roanoke City Community Resources Program Administrator, Chris Morrell,
Roanoke City Manager, and other city officials agree to re- direct $250,000 of 2016 -17 CDBG
funds toward the $275,000 acquisition price of the property.
February 9, 2017
FASWVA holds a meeting at Goodwill Industries of the Valleys to share the Community Solutions
Center proposal with the community and hear further input on the project.
March 2017
Food Lion approves a gift of $350,000 to FASWVA for the project.
March 28, 2017
The Roanoke CDBG Citizens Committee approves and recommends to City Council the remaining
$250,000 needed to complete the proposed renovations on the future Community Solutions
Center property.
May 10, 2017
FASWVA closes purchase of property at 2328 Melrose Ave.
May 15, 2017
City Council approves FY 17 -18 CDBG funding of $250,000 for rehabilitation
June 27, 2017
FASWVA received $350,000 pledge from Food Lion to complete rehabilitation expenses and
breaks ground on Community Solutions Center
October 2017
TBS Construction awarded construction bid
November 2017
Construction began
November 2017
City's Community Resource Program approves challenge grant of $37,500.
Feeding America Southwest Virginia
1025 Electric Road
Salem, VA 24153
www.faswva.org 1540.3423011
2328 Melrose Ave. NW I Roanoke. VA 24017
PURPOSE
The Community Solutions Center Council's purpose
is to be the voice of the community and to provide
recommendations and creative ideas to FASWVA and
to support community needs through collaborative
partnerships.
Specific tasks of the council may include: assisting
FASWVA in identification of solutions to Northwest
community needs, facilitating cooperation and
communication between the CSC and the Northwest
Roanoke Community. The Council will also assist the
CSC in and developing and facilitating a youth council.
MEMBERSHIP
The Council consists of seven members selected and
appointed by FASWVA representatives. These members
consist of a cross - section of residents, employers and
community organizations from the Northwest Roanoke
Community who are committed to devoting their time
and energy to moving the CSC forward and solving
social and systemic challenges. Members serve for a
term of two years.
V
FEEDING'
AMER CA
Southwest Virginia
Contact:
Amanda Allen
Marketing and Communications Coordinator
(540) 444 -2942 (direct)
(540) 537 -8984 (cell)
aallenna.faswva.ora
Salem, VA
* *EMBARGOED UNTL 3/5/18 - 2:00 PM **
Feeding America Southwest Virginia announces $1.4
million campaign to support Community Solutions
Center
SALEM, Va. (March 5, 2018) — Feeding America Southwest Virginia has announced the final phase
of a $1.4 million campaign for the food bank's new program facility in Northwest Roanoke — the Food
Lion Feeds /Feeding America Southwest Virginia Community Solutions Center.
Plans to establish and renovate the Community Solutions Center were announced in May 2017 with
$500,000 in Community Development Block Grant funding from the City of Roanoke and a $350,000
gift and commitment from Food Lion Feeds. In addition, corporations, businesses and individuals
have come forward to support the effort. In all, 73 percent of the goal for the $1.4 million project has
been reached.
The food bank is now appealing to the public to help close the $350,000 gap. Those remaining funds
will provide for the last phase of renovations, culinary student scholarships, equipment, furniture and
start-up staffing and program costs.
The Community Solutions Center, a 4,236 square foot building, is located at 2328 Melrose Avenue in
Roanoke. When completed it will provide nutritious meals for food - insecure children and adults as
well as offer food preparation job training and food safety management certifications for individuals.
The Center will also include a full training and production kitchen, offices, a market area, a community
room and space for community meetings and Roanoke police outreach programs.
"A kitchen facility to provide fresher, more nutritious meals to our children's programs has been a
dream of ours for a long time," said Pamela Irvine, Feeding America Southwest Virginia President
and CEO. 'With the help of our community partners, that dream has expanded to include the many
facets that make this a true Community Solutions Center. Renovations on the building are almost
complete and we can't wait to get started with training, meal prep, and community outreach"
Feeding America Southwest Virginia hopes to secure gifts and funding at all levels to support the
Center.
More information may be obtained by contacting Jenny Doud, Vice President of External Affairs at
Feeding America Southwest Virginia, idoud(cDfaswva.org and (540) 342 -3011, ext. 7034.
f
About Feeding America Southwest Virginia
Feeding America Southwest Virginia was founded locally in 1981 and proudly commemorates 37 years of fighting hunger
and changing lives through community partnerships. For the last three and a half decades, the Food Bank's ultimate
mission has remained the same: eliminate hunger in the region. The primary function of the Food Bank is to secure and
distribute large quantities of food for Southwest Virginia's hungry. Approximately $28.5 million worth of food and grocery
related products are channeled annually through a network of more than 330 partner feeding programs in our 26-county,
9-city region that provide food or meals to those in need. The local Food Bank is an affiliate member of Feeding
America. Visit www.faswva.org for more information or like us on Facebook.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of March, 2018.
No. 41070- 030518.
A RESOLUTION authorizing acceptance of a 2017 Continuum of Care ( "CoC ") Grant
Award to the City of Roanoke, on behalf of the Department of Social Services Homeless Assistance
Team, from the U. S. Department of Housing and Urban Development ( "HUD "), in the amount of
$140,422 upon certain terms and conditions; and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
The City of Roanoke, on behalf of its Department of Social Services' Homeless
Assistance Team, hereby accepts the 2017 CoC Grant Award from the U.S. Department of HUD, in
the amount of $140,422, with a local cash match of $52,224 from the City, for a total program
budget of $192,646, as more particularly set forth in the City Council Agenda Report dated March 5,
2018.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, the
grant agreement and all necessary documents required to accept such grant. All documents shall be
upon form approved by the City Attorney.
3. The City Manager is further directed to lhmish such additional information as may be
required in connection with the City's acceptance of this grant.
ATTEST:
i��t
City Clerk.
R- Conlieum of Care GrnnbHoineless Assislance Tca n (3 5 .18)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of March, 2018.
No. 41071 - 030518.
AN ORDINANCE to appropriate funding from the United States Department of
Housing and Urban Development for the Homeless Assistance Team Grant, amending and
reordaining certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing
with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows
Appropriations
Regular Employee Salary
35-
630
- 5472
-1002
$ 104,025
Temporary Employee Wages
35-
630 -5472
-1004
12,107
City Retirement
35-
630
- 5472
-1105
17,718
Health Savings
35-
630
- 5472
-1117
1,022
FICA
35-
630
- 5472
-1120
8,952
Dental Insurance
35-
630
- 5472
-1126
1,000
Life Insurance
35-
630
-5472
-1130
1,362
Disability Insurance
35-
630
- 5472
-1131
100
Health Insurance Premium ER
35-
630
- 5472
-1180
21,400
Health Insurance HSA- ER
35-
630
- 5472
-1182
3,900
Telephone
35-
630
- 5472
-2020
500
Telephone - Cellular
35- 630
-5472
-2021
1,150
Administrative Supplies
35-
630
- 5472
-2030
2,150
Expendable Equipment ( <$5,000)
35-
630
-5472
-2035
1,500
Motor Fuel Billed Through Fleet
35-
630
-5472
-2039
800
Program Activities
35-
630
- 5472
-2066
13,860
Postage
35-
630
- 5472
-2160
100
Fleet Management Vehicle Repair
35-
630
- 5472
-7026
1,000
Revenues
Homeless Assistance Team FY18
35-
630
- 5472
-5472
140,422
Homeless Assistance Team FY18 - Local
35-
630
-5472
-5473
52,224
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
P 7. �,�
itty C rko
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 5, 2018
Subject: 2017 HUD Continuum of Care (CoC) Grant Award - Homeless
Assistance Team (HAT)
Background:
The Continuum of Care ( "COC) is a group consisting of service providers,
neighboring localities, including the City of Roanoke, and homeless /formerly
homeless individuals, whose role is to develop a long -term strategic plan and
manage a year -round planning effort that addresses the identified needs of
homeless individuals and households; the availability and accessibility of
existing housing and services; and the opportunities for linkages with
mainstream housing and services resources.
On January 11, 2018, the Department of Housing and Urban Development
(HUD) released the 2017 program competition grant awards. These Continuum
of Care (CoC) grants will help end homelessness and provide critically needed
support to local programs on the front lines of serving individuals and families
experiencing homelessness. The City of Roanoke received $140,422 for the
Homeless Assistance Team (HAT) program.
The Homeless Assistance Team (HAT) street outreach program goals are to
assist homeless persons in their transition from streets and emergency shelters
and /or directly to permanent housing. Street outreach is conducted in shelters
and other places not designed for human habitation. Through contacts and
engagements, staff provides limited case management services including
agency referrals, security deposits, food, transportation, and prescription
assistance.
A cash match requirement is being provided by the City of Roanoke in the
amount of $52,224 as identified on Attachment A.
Recommended Actions
Accept the HUD HAT award in the amount of $140,422 and authorize the City
Manager to take such actions and execute such documents as may be
necessary to obtain, accept, implement, administer, and use such grant funds,
including execution of any required grant agreement, such documents to be in
aform approved by the City Attorney.
Adopt the accompanying budget ordinance to establish revenue estimates in
the amount of $140,422 for Federal grant funds and $52,224 for local match
funds. Transfer funding in the amount of $52,224 from the Transfer to Grant
Fund (01- 250- 9310- 9535), and appropriate funding in the amount of $192,646
to accounts to be established in the Grant Fund by the Director of Finance.
- Z�
Robert S Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Steven Martin, Director of Human and Social Services
Carol Tuning, Human Services Administrator
Amelia C. Merchant, Director of Finance
DEPARIM ENT OF 4 OCIAI SF FA J3
ROANOKE
August 14, 2017
Ms. Carol Tuning
Human Services Administrator
339 Salem Avenue, SW
Roanoke, VA 24016
Dear Ms. Tuning:
This letter is written in support of the Renewal Grant from the U. S. Department
of Housing and Urban Development for continued funding for the Homeless
Assistance Team (HAT). This program will provide outreach services to
homeless individuals and families with children. The City of Roanoke supports
this effort and is willing to contribute a local cash match of $52,224 over a one -
year period.
The renewal of the HAT grant will be very beneficial to the homeless population
of the Roanoke Valley. We support your efforts and look forward to a
successful grant cycle.
Sincerely,
Steven Martin,
Director of Human /Social Services
SM /tem
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of Y=ch, 2018.
No. 41072- 030518.
A RESOLUTION authorizing acceptance of the 2017 Continuum of Care (CoC) Planning Grant
Award ( "Grant") to the City of Roanoke from the U. S. Department of I Ion sing and Urban Development
( "HUD "), in the amount of $41,786, upon certain terms and conditions; authorizing the City of Roanoke
to be the fiscal agent for the distribution of the Grant proceeds; and authorizing the City Manager to
execute any necessary documents necessary to accept such funding.
BE IT RESOLVED by the Council of the City of Roanoke that:
The City of Roanoke hereby accepts the 2017 CoC Planning Grant Award from HUD, in
the amount of $41,786, with a required cash match by the Council of Community Services in the amount
of $14,000, for a total award of $55,786, with an additional in -kind match valued in the amount of
$14,500 to be provided by the City of Roanoke, to be used to provide planning, monitoring, and
evaluation services to the CoC and the Blue Ridge Interagency Council on Homelessness, all as more
particularly described in the City Council Agenda Report dated March 5, 2018.
The City of Roanoke is authorized to be the primary fiscal agent for this Grant, and shall
be responsible for distributing the Grant proceeds as set forth in the above referenced City Council
Agenda Report.
The City Manager is hereby authorized to execute any and all requisite documents, in a
form approved by the City Attorney, and to furnish such additional information as may be required in
connection with the City's acceptance of this Grant.
Tr Sr:
,.pI`"'In �To IL
City Clerk
R- Col It' 111 nr CUe Gram AwwdM 7(35. 18)
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 5, 2018
Subject: 2017 HUD Continuum of Care (CoC) Grant Award - CoC
Planning
Background
The Continuum of Care ( "COC ") is a group consisting of service providers,
neighboring localities, including the City of Roanoke, and homeless /formerly
homeless individuals, whose role is to develop a long -term strategic plan and
manage a year -round planning effort that addresses the identified needs of
homeless individuals and households; the availability and accessibility of
existing housing and services; and the opportunities for linkages with
mainstream housing and services resources.
On January 11, 2018, the Department of Housing and Urban Development
(HUD) released the 2017 program competition grant awards. These Continuum
of Care (CoC) grants will help end homelessness and provide critically needed
support to local programs on the front lines of serving individuals and families
experiencing homelessness. The City of Roanoke received $41,786 for CoC
Planning.
The HUD CoC Planning grant will help provide planning, monitoring and
evaluation to the CoC and the Blue Ridge Interagency Council on Homelessness
( BRICH), which serves as an advisory agency to the CoC, and provide oversight
to the CoC, as required by HUD. This project will engage the CoC and the
BRICH in strategic planning to increase focus on prevention of homelessness
and rapid re- housing. It will increase accountability through adoption of
community wide standards, program monitoring, and data collection for
reporting progress against objectives and standards in the strategic business
plan. This level of oversight will increase our ability to meet HUD's national
objectives. The project will provide written reports, monitoring and evaluation
of HUD programs and assist in the development of subsequent HUD annual CoC
grant applications.
The Council of Community Services (CCS) is providing a $14,000 cash match
and documentation of match will accompany each request for reimbursement.
The City of Roanoke is providing in -kind match valued at $14,500 in the form
of project oversight by the Human Services Administrator as identified in
Attachment A and will be documented with each request for reimbursement.
Recommended Actions:
Accept the HUD Planning grant in the amount of $41,786 and the Council of
Community Services cash match in the amount of $14,000. Authorize the City
Manager to execute the grant documents associated with this funding, and
authorize the City of Roanoke to serve as the fiscal agent for such grant. All
documents shall be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $55,786 and to appropriate the same amount to Fees for
Professional Services in an account to be established by the Director of Finance
in the Grant Fund.
0__ -------------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Steven Martin, Director of Human and Social Services
Carol Tuning, Human Services Administrator
Amelia C. Merchant, Director of Finance
DEPARTMENT OF SOCIAL SERVICES
® Rom 151OWi lliamson Road.2 NE
540 2591 Virginia x501
540.853 -z59� fax- 54 x,653 -zoz7
ROANOKE
August 18, 2017
Ms. Carol Tuning
Human Services Administrator
339 Salem Avenue
Roanoke, VA 24016
Dear Ms. Tuning,
This letter is in support of your request for the City of Roanoke Planning grant
from the U.S. Department of Housing and Urban Development (HUD). The City
of Roanoke provides planning oversight for the Continuum of Care process and
Emergency Solutions grant funding.
Leveraging funds are being provided in the form of project oversight by the
Human Services Administrator at 25% of annual salary totaling 514,500. This
includes providing technical assistance to project applicants, serving as Chair of
the Continuum of Care and providing staff support to the CoC Board.
The City of Roanoke is in full support of the Planning Grant that continues to
coordinate the distribution of several competitive homeless assistance
programs. The importance of evaluating the needs of homeless people in the
community, assessing performance of existing activities, and prioritizing
activities for funding are key components that require additional funding and
resources.
Sincerely, /�l
0rq
Steven Martin
Director, Human /Social Services
C COUNCIL OF
COMMUNITY
SERVICES
chair September 7, 2017
WayneG Strickland
Vice Chair
502 Campbell Avenue, SW 24018
P.O. so. 598, Roanoke, vril e. 24004
Phone 540 985.0131, Fax, 540.982 2935
councilofmmmunirysewl[es org
Board Directors Directors renrs
Carol Tuning, BSW, MALS
i
Chris ha
or a Chnstopulos
Dian
Dana
Human Services Administrator
Lee nark
Chair, Blue Ridge Continuum of Care
Kit Hale
339 Salem Avenue SW
Dr Laraine S Congo
Roanoke, VA 24016
Karen Mason
Richard 'Pete' Peters
Paul F Phillips
Dear Carol,
Bruce Phipps
Daniel C. Summerlin, 0
Chns Thomas
This is to confirm the Council of Community Services' (CCS) commitment to provide a
cash match from unrestricted private dollars valuing $14,000 to support the City of
President
Roanoke's Continuum of Care FY 2017 P lannin rant a lication.
g grant
Daniel W. Merenda
Programs This cash contribution will pay for I I % of the CCS President's time spent designing
2 -1 -1 VIRGINIA planning strategies and supporting activites of the project to include facilitation of the
Biue Ridge Community
Assistance Network Col strategic planning sessions; preparing strategic planning documents and actions
Community Housing plans; assistance in writing the annual Point -in -Time report; leading the CoC's project
Resource Center monitoring activities; and providing assistance in drafting other community reports and
Drop -!n center
Hani Blue Ridge documents.
Nonprofit Roanoke
Planning &Consultation The Council of Community Services has fifty four years of experience in the areas of
Retired& Senior Volunteer planning, g
Program P " g, research and information referral. We are committed [o continuing our work
USDA Child & Adult care ! closely with all Roanoke Valley stakeholders to address the issue of homelessness.
Food Program
Volunteer Generation Fund If you need additional information please do not hesitate to contact me at your
Somainy Cnmminaes convenience.
Family Violence
Coordinating Council Sincerely,
Roanoke Regional
Housing Network 'i
Daniel W. Merenda
President
Council of Community Services
Find the Council online'
0.
A United Way Portnei-Agency
�. Urdti l
Way
Memorandum of Understanding
Between the City of Roanoke and the Council of Community Services
for
U.S. Department of Housing and Urban Development (HUD) Planning Grant
THIS MEMORANDUM OF UNDERSTANDING (MOU) is entered into this I" day of July
2018, by and between the CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation,
and the COUNCIL. OF COMMUNITY SERVICES ( "CCS ").
WITNESSETH:
WHEREAS, the City is the lead entity for the Roanoke City and County /Salem Continuum of
Care (VA -502) also known as the Blue Ridge Continuum of Care (CoC).
WHEREAS, CCS provides leadership for organizations and individuals in the areas of planning,
information, and referral services to improve the quality of life in the Roanoke Valley
communities. The CCS was established to promote the welfare of the Roanoke Valley
community through the provision of a forum for the expression and the study of community
needs; the survey and evaluation of resources available; the improvement of existing resources;
and the establishment of new resources.
WHEREAS, the City has partnered with CCS to deliver strategic planning to the CoC since 2006
during the initial development of the 10 Year Plan to End Homelessness and other partnership
initiatives to strengthen services offered to the homeless community.
WHEREAS, the City in collaboration with CCS, applied to HUD for the FY2017 Continuum of
Care grant for planning dollars for the purpose of designing and carrying out a collaborative
process for the development of an application to I IUD, evaluating the outcomes of projects for
which funds are awarded in the geographic area under the CoC and participating in the
consolidated plants) for the geographic area(s).
WHEREAS, I IUD approved the City's application for the FY2017 Continuum of Care grant, and
the City and HUD entered into HUD Grant Agreement number VA0301 L3F021600 dated July 1,
2018 ( "Grant Agreement "), a copy of which is attached hereto and made a part of this MOU,
awarding the City the amount of $41,786 to be used for the services detailed in the Grant
Agreement.
WHEREAS, CCS will provide the services detailed in the Grant Agreement, and the parties
desire to enter into this MOU to provide the terms and conditions under which the parties will
provide year round planning services to the CoC, in connection with the Grant Agreement, and
the obligations of the City and CCS to the other.
Roles and Responsibilities
The roles and responsibilities of partner agencies have been identified as follows:
City of Roanoke will:
I ) Serve as fiscal agent for the sub - recipient contract award totaling $41,786 including
authorized travel for City and Council of Community Services planning staff.
2) Review and monitor monthly invoices for payment to the Council.
3) Provide co- leadership in carrying out the responsibilities of the MOU partner agency.
Council of Community Services will:
1) Action: conduct annual focus group meeting to assess the performance of the crisis
response system and to identify needed enhancements, if any.
Deliverable: brief detailing attendance, the location, purpose and outcomes of the
meeting. Results will be used to drive future planning work.
2) Action: conduct an annual monitoring review for CoC and ESG- funded projects to
include agency site visits, random case file review and analysis of overall project
performance.
Deliverable: an annual report evaluating the performance of CoC and ESG - funded
projects detailing site visit results, program outcomes, client file documentation and
program financial information. Results of the review will be provided to the City of
Roanoke HUD Community Resources Department to be used in project rankings and
application scoring.
3) Action: collect monthly information from HUD and ESG- funded agencies to include data
quality, timely HUD APR submissions, and timely spending of project funds.
Deliverable: provide quarterly updates to CoC Lead by October 20" (first quarter),
January 20" (second quarter), April 20ih (third quarter) and July 20" (fourth quarter).
4) Action: assist in the development of the CoC application and provide technical assistance
to project applicants.
Deliverable: complete application submitted.
5) Action: work with CoC Lead to incorporate outcome data into the project ranking
process.
Deliverable: community standards developed and reviewed that are in alignment with
HUD's System Performance Measures. Project outcome data submitted to HUD
Community Resources Department.
6) Action: prepare reports for the BRICH as requested. Prepare and distribute meeting
minutes and provide administrative support for the CoC and BRICIT.
Deliverables: monthly minutes, reports as requested.
7) Action: assist in increasing community awareness of CoC work. Information will be
shared using several mediums including meetings in rural areas, and thorough updates to
the CoC website, press releases and through social media posts.
Deliverables: meeting notes, information disseminated via websitc, social media posts
and press releases drafted.
8) Action: provide technical assistance to the veteran, youth and family homelessness
initiatives.
Deliverables: facilitate conference calls and provide updates to the CoC and BRICH.
9) Action: plan and conduct the 2018 Point -in -"Dime Count (PIT) and collection of Housing
Inventory Count (HIC) data. Review publications and guidance prior to completion of the
counts, update forms, and collect data from service providers.
Deliverable: a document of the data collected. Coordinate entry of data into the HUD
HDX with CoC Lead.
10) Action: plan and conduct the 2018 Winter Shelter Survey. Review publications and
guidance prior to completion. Provide planning details for the day of collection, update
forms, collect data, provide analysis and write report.
Deliverable: 2018 Winter Shelter Survey and PIT Count Report.
11) Action: provide information required for completion of the Consolidated Plan.
Deliverable: notes from meeting with City of Roanoke HUD Community Resources staff.
II. Timeline
The grant period for this collaborative effort coincides with the HUD planning grant period
beginning July 1, 2018 through June 30, 2019. This project may be renewed at one -year
intervals based on availability of funding.
III. Termination
This Memorandum may be terminated by the City of Roanoke or the Council of Community
Services at any time, for any cause, or no cause, upon sixty (60) days prior written notice
signed on behalf of the terminating parry.
Approval:
We the undersigned have read and agree with this MOU. Further, we have reviewed the
portion of the proposed project budget pertaining to the collaborative effort described herein
and approve it.
Robert S. Cowell, Jr., City Manager Date
City of Roanoke
Daniel W. Merenda, President
Council of Community Services
Date
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of March, 2018.
No. 41074 - 030518.
A RESOLUTION authorizing acceptance of the 2017 Continuum of Care ( "CoC ") Grant
Award ( "Grant ") to the City of Roanoke from the U. S. Department of Housing and Urban
Development (`HUD "), in the amount of $49,070 upon certain terms and conditions; and authorizing
the City Manager to execute any necessary documents necessary to accept such funding.
BE IT RESOLVED by the Council of the City of Roanoke that:
The City of Roanoke hereby accepts the 2017 CoC Grant Award from the U. S.
Department of IIUD, in the amount of $49,070, with a required in -kind match by the City of
Roanoke in the amount of $14,500, for a total award of $63,570, to be used for the Coordinated
Assessment System, which collaborates with all CoC HUD funded projects, emergency shelters and
domestic violence programs in the CoC, and assists with leveraging funds to provide additional
assistance to those in need, all as more particularly described in the City Council Agenda Report
dated March 5, 2018.
2. The City Manager is hereby authorized to execute any and all requisite documents, in
a form approved by the City Attorney, and to famish such additional information as may be required
in connection with the City's acceptance of this Grant.
ATTEST,
City Clerk
R Ca ,,n nn, M C., Um t Alazd{A3(5. Ifl)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of March, 2018.
No. 41075- 030518.
AN ORDINANCE to appropriate funding from the United States Department of
Housing and Urban Development for the Continuum of Care (CoC) Coordinated
Assessment System (CAS) Grant, amending and reordaining certain sections of the
2017 -2018 Grant Fund Appropriations, and dispensing with the second reading by title
of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Grant Fund
Appropriations
Regular Salaries
35- 630 -
5432 -1002
30,600
City Retirement
35- 630 -
5432 -1105
5,215
401H Health Savings
35- 630 -
5432 -1117
300
FICA
35- 630 -
5432 -1120
2,341
Dental Insurance
35- 630
- 5432 -1126
336
Life Insurance
35- 630
-5432 -1130
401
Disability Insurance
35- 630
- 5432 -1131
84
Health Insurance Premium- ER
35- 630
- 5432 -1180
7,193
Administrative Supplies
35- 630
-5432 -2030
2,600
Revenues
CoC CAS FY18 - Federal
35- 630
- 5432 -5432
49,070
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 5, 2018
Subject: 2017 HUD Continuum of Care (CoC) Grant Award - Coordinated
Assessment System (CS)
Background
The Continuum of Care ("COC') is a group consisting of service providers,
neighboring localities, including the City of Roanoke, and homeless /formerly
homeless individuals, whose role is to develop a long -term strategic plan and
manage a year -round planning effort that addresses the identified needs of
homeless individuals and households; the availability and accessibility of
existing housing and services; and the opportunities for linkages with
mainstream housing and services resources.
On January 11, 2018, the Department of Housing and Urban Development
(HUD) released the 2017 program competition grant awards. These Continuum
of Care (CoC) grants will help end homelessness and provide critically needed
support to local programs on the front lines of serving individuals and families
experiencing homelessness. The City of Roanoke received $49,070 for the
Coordinated Assessment System (CAS).
The CAS grant will collaborate with all CoC HUD funded projects, emergency
shelters and domestic violence programs in the Continuum. Faith based
organizations will be a part of the collaboration in an effort to leverage funds
and provide additional assistance to those in need. There will be a partnership
with the Homeless Schools Student Liaison along with other prevention
agencies in the community.
In -kind match requirements in the amount of $14,500 is being provided in the
form of oversight by the Human Services Administrator at 25% of annual salary
as identified on Attachment A.
Recommended Actions:
Accept the HUD CAS grant in the amount of $49,070 and authorize the City
Manager to execute the grant documents associated with this funding. All
documents shall be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance in the amount of $49,070, establish
a revenue estimate in the amount of $49,070 and appropriate the same amount
into expenditure accounts to be established by the Director of Finance in the
Grant Fund.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Steven Martin, Director of Human and Social Services
Carol Tuning, Human Services Administrator
Amelia C. Merchant. Director of Finance
DEPARTMENT OE SOCIAL SERVICES
Roanoke, Williamson Road,2 NE
54-85 2591nilz54-
54o 853.159s fax- 54- 853 z ,a]
ROANOKE
August 21, 2017
Ms. Carol Tuning
Human Services Administrator
339 Salem Avenue
Roanoke, VA 24016
Dear Ms. Tuning,
This letter is in support of your request for the City of Roanoke
Coordinated Assessment System (CAS) grant from the U.S. Department of
Housing and Urban Development (HUD). Assisting with the re- organization of
our entire homelessness system is fundamental to the success in ending
homelessness in our community.
Leveraging funds are being provided in the form of project oversight by the
Human Services Administrator at 25% of annual salary totaling $14,500. This
includes assisting our community in orienting our system towards effective and
efficient use of resources and ensuring services are prioritized to the most
vulnerable.
The City of Roanoke is in full support of the CAS grant and will provide these
funds during the operating year in which this grant is awarded.
Sincerely,
Steven Martin
Director, Human /Social Services
4
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of March, 2018.
No. 41076 - 030518.
A RESOLUTION authorizing the acceptance of the Edward Byrne Memorial Justice
Assistance Grant Program made to the City of Roanoke by the Virginia Department of Criminal
Justice Services for Law Enforcement /First Responders Cooperative Response Projects, and
authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke hereby accepts the Grant from the Virginia Department of
Criminal Justice Services pursuant to the Edward Byrne Memorial Justice Assistance Grant Program
to the Roanoke City Police Department to receive fifty (50) each of the ballistic helmets and crowd
control suits to supplement our current inventory of crowd control equipment, with no local match.
Such grant being more particularly described in the City Council Agenda Report dated
March 5, 2018. -
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the Grant in a form approved by the City Attorney.
3. The City Manager is further directed to famish such additional information as maybe
required by the Virginia Department of Criminal Justice Services in connection with acceptance of
the foregoing Grant.
ATTEST:
City Clerk.
R -65+ne (JAC,) - for I.aw 'ro ,om 3 .518 dne
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 5, 2018
Subject: Byrne /Justice Assistance Grant (JAG) - Law Enforcement /First
Responders Cooperative Response Projects
Background
The Virginia Department of Criminal Justice Services (DCJS) is the distributing
agency for Byrne /JAG grant funding from the U. S. Department of Justice
(USDOJ). The purpose of the Byrne /JAG grant is to improve collaboration
between law enforcement agencies in Virginia and the communities they serve.
On December 13, 2017, DCJS awarded Roanoke County $139,473 in Federal
Funds for Law Enforcement /First Responders Cooperative Response Projects.
Roanoke County is the administrator of this grant which will support the Town
of Vinton, Salem, City of Roanoke, as well as the campuses of Roanoke College
and Virginia Western Community College. Grant funds will be used to purchase
crowd control equipment to include wooden batons, gas masks, ballistic
helmets, and crowd control suits. The Roanoke Police Department will receive
50 each of the ballistic helmets and crowd control suits to supplement the
current inventory of crowd control equipment. The value of the equipment is
estimated at $38,750.
No local match funding is required for this donation
Recommended Action:
Accept the donated equipment described above.
C- 4---r - --
"Robert
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Finance
Timothy S. Jones, Chief of Police
1 70 N]
COMMONWEALTH of VIRGINIA
Department of Criminal Justice Services 1100 Bank Street
Francine G Ecker Richmond, Virginia 23219
Director (W4) 786-40M
December 13, 2017 TDD (804) 7668]32
Mr. Thomas C. Gates
County Administrator
Roanoke County
5204 Bemand Drive
Roanoke, VA 24018 -0798
Title: Byrne/JAG Program - Law Enforcement/First Responders Cooperative Response Projects
Dear Mr. Gates:
I am pleased to advise you that grant number 18- A4285AB12 for the above - referenced grant program has
been approved for an award of $139,473 in Federal Funds.
Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions.
To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to
Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the
conditions carefully; as some require action on your part before we will disburse grant funds.
Also, enclosed are the Post Award Instructions and Reporting Requirements. Please refer to and read this
information carefully as it contains details on processing financial and progress reports, as well as requesting
awarded funds. Remember all financial and progress reports, budget amendment requests and request for
funds most be processed through our online Grants Management Information System (GMIS).
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success. If you have any questions, please call Patrick Harris at (804) 786 -5367.
Sincerely,
-- - �l -Z-,
Francine C. Ecker
Director
Enclosures
cc: Asst. Chief James Chapman, Assistant Chief
Ms. Rebecca E. Owens, Finance Director
Mr. Patrick Hams, DCJS Monitor
Crar Juado Services Board - commAtee on Traloms - Aevlsory CommNee on Juvenile Justee and Pravenlm
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Adviad, commode er Se%Ual and DPneslie Npknce - Pr,M Secud,, Sen ides AwO r,, Board
—do, virSinia.9ev
Department of Criminal Justice Services
1100 Back 5nsp 121h F1, 2rLmond, VA 33219
Statement of Grant Award /Acceptance
Subgrantee: Roanoke County County Dale: December 13,2017
Grant Period: Grant Number:
From: 01 /012018 Through: 09/3012018 18- A4285AD12
TOTALS
Project Director
Project Administrator
Finance Officer
.S L Chieflames Chapman
WThomas C. Gates
Ms, Rebecca E. Owens
Assistant Chief
County Adminishetor
Finance Director
Roanoke Co. Police D' o' t
Roanoke County
Roanokc C.e,
5925 C. Rcod
5204 Bernard onvc
5204 B ... Ad Dnve
Roanokc, VA 24019
Roanoke, VA 2,1018 -0798
Roanoke, VA 24018 -0798
Phone: (540) 777 -8603
Phone: (540) 772 -2004
Pbnor. (540) 283 -8125
Small: jch,ee.@amanokcwuntyva.gov
Email: lgauo@rcanokccountyvagov
Email: rowenA@o,crokeccAAyvag
Grant Award Budget
Budget Categories
DCJS Funds
Federal General Speclal
local
TOTALS
Travel
$0
$0
$0
$0
$0
Supplies/odler
60
SO
$o
$0
SO
Personnel
so
$0
s0
so
$o
Ledo.[ Cost
So
$0
so
$0
$0
Equipment
$139,473
$0
so
s0
$139,473
Consultant
$o
$0
s0
s0
$0
Totals
$139,473
$0
$o
$0
$139,473
This grant is subject to all rules, regulations, and criteria included in the grant guidelines and the special
conditions attached thereto.
Francine C. Ecker, Director
The undersigned, ha.ing reccMd the Statement of Grant Award /Ac eptance and the Conditions attached thereto, does hereby
accept this graol and agree to the conditions pertaining thereto, this day of ,20 .
Signature:
Title:
STATEMENT OF GRANT AWARD SPECIAL CONDITIONS
Department of Criminal Justice Services
1100 Bank Street, 1206 Floor
Richmond, Virginia 23219
Edward Byrne /Justice Assistance Grant Program
Subgrantee: Roanoke County Grant Number: 18- A4285AD12
Federal Catalog Number: 16.738
Title: Law Enforcement/First Responders Date: December 13, 2017
Cooperative Response Projects
The following conditions are attached to and made a part of this grant award:
I. Where the Statement of Grant Award reflects a required match contribution by the grant recipient, the recipient agrees, by
accepting the award, to provide the match as shown in non - federal match.
2. By signing the Statement of Grant Award/Acceptanee, the grant recipient agrees:
• to use the grant funds to carry out the activities described in the grant application, as modified by the terms and
conditions attached to this award or by subsequent amendments approved by DCJS;
• to adhere to the approved budget contained in this award and amendments made to it in accord with these terms and
conditions;
• and to comply with all terms, conditions and assurances either attached to this award or submitted with the grant
application.
3. By accepting this grant, the recipient assures that funds made available through it will not be used to replace state or local
funds that would, in the absence of this grant, be made available for the same purposes.
4. Within 60 days of the stoning date of the grant, the subgranee must initiate the project handed. If not, the subgrantee must
report to the DCJS, by letter, the steps taken to initiate the project, the reasons for the delay, and the expected starting date.
If the project is not operational within 90 days of the start date, the subgrantee most obtain approval in writing from the
DCJS for a new implementation date or the DCJS may cancel and terminate the project and redistribute the funds.
5. The subgrantee agrees to submit such reports as requested by DCJS on forms provided by DCJS. Funds from this grant
will not be disbursed, if any of the required Financial or Progress reports are overdue by more than 30 days unless you can
show good cause for missing the reporting deadline.
6. Grant funds are usually disbursed quarterly. Grant state and local match funds are expended and/or obligated during the
grant period. All legal obligations must be liquidated no later than 90 days after the end of the grant period. All requests
for reimbursement most be completed within 90 days after the end of the grant. The grant recipient agrees to submit to the
DCJS a final grant financial report and return all unexpended grant funds that were received within 90 -days after the end
of the grant.
7. Budget Amendment Requests must be submitted through GMIS by the Project Director, Program Administrator,
or Finance Officer. This Budget Amendment form must be accompanied with a narrative. No more than two such
amendments will be permitted during the grant period. The deadline for all budget amendments to be submitted
will be 45 days prior to the end of the grant year.
8. Acceptance of this grant award by the local government applicant constitutes its agreement that it assumes full
responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring
proper fiscal management of and accounting for grant foods; assuring that personnel paid with grant funds are hired,
supervised and evaluated in accord with the local govertunent's established employment and personnel policies; and
assuring that all terms, conditions and assurances —those submitted with the grant application, and those issued with this
award —are complied with.
a. By signing the Statement of Grant Award/Acceptance, the grantee agrees to comply with all terms, conditions,
certifications and assurances that are attached to and made part of this grant award.
b. The Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Fret
Workplace Requirements (2 pages) can be downloaded from the DCJS website at
him' // d 's v ieinia eo df tin / ts/ dot doe.
c. The General Grant Conditions and Assurances, Attachment A (5 pages) can be downloaded at
http: /Avww.dcjs.virginia. gov /forms /grants /attaclnneDtA.doc.
9. Any delegation of responsibility for carrying out grant- funded activities to an office or department not a part of the local
government must be pursuant to a written memorandum of understanding by which the implementing office or department
agrees to comply with all applicable grant teats, conditions and assurances. Any such delegation notwithstanding, the
applicant acknowledges by its acceptance of the award in ultimate responsibility for compliance with all terms, conditions
and assurances of the grant award.
10. The grantee agrees to comply with the Virginia Public Procurement Act h :/ w yurgmia,eov�oaees /evaa�oa.hlm.
Procurement transactions, whether negotiated or advertised and without regard to dollar value, shall be conducted in a
manner so as to provide maximum open and free competition. An exemption to this regulation requires the prior approval
of the DCJS and is only given in unusual circumstances. Any request for exemption must be submitted in writing to the
DCJS. Permission to make sole source procurements must be obtained from DCJS in advance.
IL The grantee may follow their own established travel rates if they have an established travel policy. If a grantee does not
have an established policy, then they must adhere to state travel policy. The state allows reimbursement for actual
reasonable expenses. For fume reference please refer to the following IRS website for the most current mileage rate:
I tto' // eov /lax os /article /0, id= 156624,00.html: Transportation costs for air and rail must be at coach rates.
12. Project Income: Any funds generated as a direct result of DCJS grant- funded projects are deemed project income. Project
income must be reported on the Subgrantee Financial Report for Project Income provided by DCJS. Instructions for the
Project Income form can be downloaded of
him '//www.dcis.virainJa.Wv/Rg
narsa/ rg an<sisuber tP oiect[ncomelgstructions.doc. The Project income form can also be
downloaded from the DCJS website at: unp:hooVwdcisv'uinia.g_oy /fo /erat b¢r' IPro'ectlnwme xis. Examples
of project income might include service fees; client fees; usage or rental fees; sales of materials; income received from sale
of seized and forfeited assets (cash, personal or real property included).
13. The grantee agrees to comply with all federal and state confidentiality requirements. All grantees receiving funds to
conduct research or statistical activities that involve collecting data identifiable to a private person should submit a Privacy
Certificate, when required, in accordance with the requirements of 28 CFR Part 22. This requirement can be downloaded
at hm,. //www.ecft gov /cgibin /text-
idx? SID= 484ad202fefda843f5 8e860eebaa85b& node =28 :1.0.1.1.23 &rgn— div5#28:1.0.1. 1.23.0.4 6.
14. The grantee agrees to comply with the Department of Justice's requirements of 28CFR part 46 — Protection of Human
Subjects. These federal requirements can be downloaded at: b" //w.w.ecfr gov/caii-thin/text-
idx?SM=484ad2O2Cefda584-if53c86Oeebaag5b&.ode = 28:2.0.1.1 4 &ren =div5.
15. The recipient agrees to assist the Department of Justice in complying with the National Environmental Policy Act (NEPA),
and other related federal environmental impact analyses requirements in the use of these grant funds. Accordingly, prior
to obligating grant funds, the grantee agrees to fast determine if any of the following activities will be related to the use of
the grant funds. Recipient understands that this special condition applies to its following new activities whether or not
they are being specifically funded with these gran foods. That is, as long as the activity is being conducted by the
recipient, subrecipient, or any third parry and the activity needs to be undertaken in order to use these grant fonds, this
special condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of property either (i) listed on or eligible for listing on the National Register of
Historic Places or (ii) located within a 100 -year flood plain;
c. A renovation, lease, or any other proposed use of a building or facility that will either (i) result in a change in its
basic prior use or (ii) significantly change its size; and
d. Implementation efanew program involving the use of chemicals other than chemicals that are (i) purchased as an
incidental component of funded activity and (ii) traditionally used, for example, in office, household,
recreational, or education enviromnents.
16. The subgrantee agrees that it and all its contractors will comply with the following federal civil rights laws as applicable:
• Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin
in the delivery of services (42 U.S.C. § 2000d), and the DOJ implementing regulations at 28 C F R. Part 42, Subpart
C;
• The Omnibus Crime Control and Safe Sri rots Act of 1968, which prohibits discrimination on the basis of race, color,
national origin, religion, or sex in the delivery of services and employment practices (42 U.S.C. § 3789d(c)(1)), and
the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart D;
• Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis ofdisability in the delivery
of services and employment practices (29 US C. § 794), and the DOJ implementing regulations at 28 C.F.R. Part 42,
Subpart G;
• Title IF of the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disability in the
delivery of services and employment practices (42 U.S.C. § 12132), and the DO) implementing regulations at 28
C.F.R Pan 35;
• Title IS of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education
programs and activities (20 U.S.C. § 1681), and the DOS implementing regulations at 28 C.F.R. Part 54;
• The Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery of services (42
U.S.C. § 6102), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart I; and
• The DOJ regulations on the Equal Treatment for Faith -Based Organizations, which prohibit discrimination on the
basis ofreligion in the delivery of services and prohibit organizations from using DOJ funding for inherently religious
activities (28 C.F.R. Pan 38).
• The Juvenile Justice and Delinquency Prevention Act of 1974, as amended, which prohibits discrimination in both
employment and the delivery of services orbenefits based on race, color, national origin, religion, and sex in JJDPA-
funded programs or activities (42 U.S.C. § 5672(6)).
• Section 1407 ofthe Victims of Crime Act (VOCA), as amended, which prohibits discrimination in both employment
and the delivery of services or benefits on the basis ofiace, color, national origin, religion, sex, and disability in
VOCA - funded programs or activities. (42 U.S.C. § 10604).
• The grantee agrees to meet the civil rights training requirements through viewing the online training modules offered
through the Office on Civil Rights at Our, /,'Oire '/ b t/ /oc - training -v deos /video- ocr- trainine.lrtin. The grantee
must review these training modules at least once per grant cycle and must view the civil rights overview, standard
assurances modules, and the module on the obligations to provide services to limited English proficient (LEI')
individuals.
17. 1 b subgrantee agrees that in the event a Federal or State court or Federal or Stale administrative agency makes a finding
of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability
against a recipient offunds, the recipient will forward a copy ofthe finding to the Office for Civil Rights, Office oflostice
Programs.
18. Scheduled Audit - The grantee agrees to forward a copy of the scheduled audit of this grant award. Please forward to
DCJS — Attention: FINANCE.
19. Prior to DCJS disbursing funds, the Grantee must comply with the following special conditions:
a) Objectives, activities and timeline should include more descriptive SMART principles. Examples of measmeable
activities could include: number of participating organizations; number of training courses or exercises
conducted; bows of training delivered; nwnber of individuals trained; professional certifications awarded to
individuals trained; value of free services or resources provided by participating or supporting organizations.
b) For you record, in the Equipment line delete "Grenade Launcher" as this is not allowable.
c) Resubmit the grant application face sheet re- signed by the County Administrator showing the Roanoke County
Finance Officer listed in the Finance Officer position.
nN
COMMONWEALTH of VIRGINIA
Department o f Criminal Justice Services
Franme e. aoke,
moo Bank street
Rrlmond, Virginia 23219
uneeior
NOTICE
(804) ]86 -4000
Too (804) 786 -8732
To: Grants Project Administrator
From: Janice Waddy, DCJS Grants Administrator
Re: Post Award Instructions and Reporting Requirements
PLEASE READ VERY CAREFULLY.
❑ GRANTAWARD AND SPECIAL CONDITIONS:
Please review your Award and Special Conditions very carefully. Pay attention to the last
Special Condition(s) listed These Special Condition(s) may require additional
documentation from you before grant funds can be released Sign and date the grant award
acceptance and submit any Special Condition documentation by email or mail to:
Office of Grants Management
Attention: Janice Waddy
Dept. of Criminal Justice Services
1 too Bank Street, 12" Floor
Richmond, Virginia 23219
°rants tng]nVa Acis.virginia.go v
❑ REPOR TING REQUIREMENTS,
By accepting the accompanying grant award, you are agreeing to submit on -line quarterly
progress and financial reports for this grant throughout the grant period, as well as final
reports to close the grant. No eligible current recipient of funding will be considered for
continuation funding if, as of the continuation application due date, any of the required
Financial and Progress reports for the current grant are more than thirty (30) days
overdue. For good cause, submitted in writing by the grant recipient, DCJS may waive this
provision.
Financial reports and progress reports* are due no later than the close of business on the 12'h
working day after the end of the quarter ( *except Pre- and Post- Incarceration Services
reports which are due by the last working day of the end of the following month). Also, V-
STOP progress reports are submitted on a semi - annual schedule 12 'h working day after
6130 and 12131 quarters.) Reports are required even if no expenditures have occurred during
the quarter. Requests for Funds will not be honored from grant recipients who do not
fulfill this reporting obligation. A schedule of due dates is also attached for your reference.
Grimm n ai mnca Smi again - con.unea o, rre"a`9 -Aa+ 7 Gonmmee on Juvenile Ju5nde and Paa"I"I
AaNsM GOmmmee m the noun Ad,rented Spec'al Advoczv and enaarei s Jueice a:. PF4,amz
Advisory Gommmee on Geaoal and Dorresrc wmemx • Finare Sala, Serv•ces AdAwl eoara
„•,,,•,.aplev19m ow
❑ PROGRESSREPORTS
Refer to our website: http: / /www.dcis.vireinia.eov/ for submitting progress reports through
the online Grants Management Information System (GMIS). In order to use this web -based
Statement of Grant Award/Acceptance. Paper copies ofpro¢ress reports are no Longer
accepted You are required to use the online system to submit your progress reports.
❑ FINAATCL4L REPORTS
Refer to our website for submitting financial reports through the online Grants Management
Information System (GMIS). In order to use this web -based system. if you have not
previously done so you must obtain a user time and password set up by your Finance
Officer. whose name and contact information is listed on the attached Statement of Grant.
Award/Acceptance. Paper copies of f7nmreial reports are no longer accepted. You are
required to use the online system in reporting your expenditures. The address is:
http //%ww dcis virainia gov /erantsAdministration/gmis /index efmomenuLevel =A
❑ REQUESTING GRANT FUNDS
Refer to our website for requesting funds through the Grants Management Information
System (GMIS). In order to use this web -based system, if you have not previously done so
*Please note, you can access this system using the same password assigned for the online
financial reporting system. Paper copies of request for funds are no longer accepted. You
are required to use the online system for requesting funds.
❑ BUDGETAMENDMENTS
Budgets can be amended in most DOS grant programs with prior approval. Please review
your special conditions carefully to determine the requirements mud procedures for amending
budgets. Refer to our website for the online Grants Management Information System.
*Please note again that you can access this system using the same password assigned for the
online financial reporting system.
Paper copies of budget amendments are no longer accepted You are required to use the
online system for submitting budget amendments.
gen prog updated 6 -17
PROJECTED DUE DATES
FINANCIAL & PROGRESS REPORTS
Reports are due by the 12th workingg dayfollowing the close ofthe quarter covered in the report.
Financial reports are required even ifno expenditures have occurred.
QUARTER ENDING
DUE DATE
9/30/2017
10/18/2017
12/31/2017
1/22/2018
3/31/2018
4/17/2018
6/30/2018
7/18/2018
9/30/2018
10/17/2018
12!31/2018
1/17/2019
Please contact the appropriate DCJS staff person if you need assistance with the following:
• Financial Reports and Request for Funds - DCJS Fiscal Services Manager, Bill Dodd, at
804/371 -0638 or bill dodd(a),dcis.virginia. gov
• GMIS — Complete and send an email to gransweb(@dcis yirginia. gov citing the error
message received, to request assistance from the GNUS IT Specialist, DeAndrea
Williams.
• Progress Reports and Other Requests — your assigned DCJS Grant Program Monitor.
• If you have general questions, please contact Virginia Sneed at (804) 786 -5491 or
by e -mail at virgin &sneed @dcjs.vir.mia.gov.
general programs 6/17
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of March, 2018.
No. 41077 - 030518.
A RESOLUTION authorizing the acceptance of the 2018 Department of Motor Vehicles
Traffic Safety (Speed Measuring Device) Grant to the City from the Virginia Department of
Motor Vehicles, and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLV ED by the Council of the City of Roanoke as follows:
I. The City of Roanoke hereby accepts the 2018 Department of Motor Vehicles
Traffic Safety (Speed Measuring Device) Grant in the amount of $5,144, to be used the purchase
of speed measuring devices, with no local match, as more particularly described in the City
Council Agenda Report dated March 5, 2018.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
ATTEST: 1 -Y-)' /
f - ry
.
Can
City Clerk
R -DMV Traffic Safety (Selective Bntuermcat -Speed Measuring Device) Gmnl 2018.doc
P
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of March, 2018.
No. 41078 - 030518.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
2018 DMV Traffic Safety (Speed Measuring Device) Grant, amending and reordaining
certain sections of the 2017 -2018 Grant Fund Appropriations, and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment ( <$5,000) 35- 640 - 3905 -2035 $ 5,144
Revenues
DMV Traffic Safety Speed Measuring Device
FY18 35- 640- 3905 -3905 5,144
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: March 5, 2018
Subject: 2018 Department of Motor Vehicles (DMV) Traffic Safety (Speed
Measuring Device) Grant
Background
The Virginia DMV is the administering agency for pass- through funds provided
by the United States Department of Transportation for highway safety projects
in Virginia. The Virginia DMV offers these funds to successful applicants for
activities which improve highway safety in Virginia. The Police Department
regularly applies for grant funding under this program.
The Police Department was awarded funding in August 2017 to be used for
traffic enforcement safety (Grant 154AL- 2018 - 58323- 8323). This grant was
accepted by City Council in September 2017. The grant was initially intended
to assist in the purchase of speed measuring devices. The Virginia Highway
Safety Office then denied the Virginia DMV the ability to reimburse for these
purchases. Due to conflicting instructions from the Virginia DMV, the Virginia
DMV has established one time funds (Grant FDL *AL- 2018- 58427 -8493) for the
purchase of speed measuring devices.
The Police Department was awarded $5,144 for the purchase of two Laser
Speed Measurement Devices. There is no requirement for matching grant
funds.
Recommended Action
Accept the 2018 DMV Traffic Safety (Speed Measuring Device) Grant described
above and authorize the City Manager to execute the grant agreement and any
related documents; all such documents to be approved as to form by the City
Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $5,144 in grant revenue and appropriate funding in the same
amount into an account to be established by the Director of Finance in the
Grant Fund.
--
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Finance
Timothy S. Jones, Chief of Police
d�
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fax: (540)853 -1145
STEPHANIE M.
MOON REYNOLDS, MMC
E-nnall: cicrk,04onnokevn'80°
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
March 6, 2018
CECELIA T. WEBB, CMC
Assistant Depoh Cip Clerk
LaTron Brown
2006 East Main Street
Apartment #1
Salem, Virginia 24153
Dear Mr. Brown:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 5, 2018, you were appointed as the Zoo representative of the Mill Mountain
Advisory Board to fill the unexpired term of Sarah Karpanty ending June 30, 2018.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a representative of the Mill Mountain
Advisory Board.
Sincerely,
a(Ag,,,,�� Ya,.
Stephanie M. Moon Reynolds, 4MC
City Clerk
Enclosures
PC: Nicole R. Ashby, Secretary, Mill Mountain Advisory Board /w application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fifth day of March 2018, LATRON BROWN was
appointed as the Zoo representative of the Mill Mountain Advisory Board to fill the
unexpired term of Sarah Karpanty ending June 30, 2018.
Given under my hand and the Seal of the City of Roanoke this six day of
March 2018.
City Clerk