HomeMy WebLinkAboutCouncil Actions 04-02-18Imo'
PRICE
ROANOKE CITY COUNCIL
INFORMAL SESSION
APRIL 2, 2018
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
AGENDA
Call to Order -- Roll Call. Council Member Trinkle was absent.
Welcome. Mayor Sherman P. Lea, Sr.
NOTICE
This morning meeting and briefing will be televised live and replayed on RVTV
Channel following the 2:00 p.m. session on Thursday, April 5 at 7:00 p.m.; and
Saturday, April 7 at 4:00 p.m.; and video streamed through Facebook Live at
facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the
hearing impaired.
ITEMS FOR ACTION:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(6 -0)
A communication from the City Attorney requesting that Council convene in a Closed
Meeting for consultation with legal counsel on a specific legal matter relating to actual or
probable litigation requiring the provision of legal advice, pursuant to Section
2.2- 3711(A)(7), Code of Virginia (1950), as amended.
(6 -0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS:
• Communications and Engagement Plan - 20 minutes
Received and filed.
• FY 2019 Budget/Financial Planning Work - 60 Minutes
Session
Received and filed.
THE COUNCIL MEETING WAS DECLARD IN RECESS UNTIL 2:00 P.M., FOR A
CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451,
NOEL C. TAYLOR MUNICIPAL BUILDING.
ROANOKE CITY COUNCIL
REGULAR SESSION
APRIL 2, 2018
2:00 P.M.
CITY COUNCIL CHAMBER
ETEMU Z1
1. Call to Order - -Roll Call. Council Member Trinkle was absent.
The Invocation was delivered by The Reverend Thomas H. Harper,
Pastor, Central Baptist Church.
(At this point, Vice -Mayor Price entered the meeting (2:02 p.m.).
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, April 5 at 7:00 p.m.; and Saturday, April 7 at 4:00 p.m.; and video
streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings
are offered with closed captioning for the hearing impaired.
3
ANNOUNCEMENTS:
Persons wishing to address Council will be required to contact the City Clerk's
office prior to the Monday Council Meeting, pre- register online at
www.roanokeva.gov /cityclerk, or register with the staff assistant at the entrance
to the Council Chamber prior to commencement of the Council Meeting. Once
the Council Meeting has convened, there will be no further registration of
speakers, except for public hearing matters. On the same agenda item, one to
four speakers will be allotted five minutes each; however, if there are more than
four speakers, each speaker will be allotted three minutes.
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
Architectural Review Board — one vacancy
Unexpired term of office ending October 1, 2020
Building and Fire Code Board of Appeals — one vacancy
Three -year term of office ending June 30, 2021
City of Roanoke Pension Plan, Board of Trustees — one vacancy
Four -year term of office ending June 30, 2022
Fair Housing Board —three vacancies
Unexpired term of office ending March 31, 2019
Unexpired term of office ending March 31, 2021
Term of office end March 31, 2021
Mill Mountain Advisory Board — two vacancies
Three -year terms of office ending June 30, 2021
Parks and Recreation Advisory Board — one vacancy
Term of office ending March 31, 2021
Personnel and Employment and Practices Commission — two vacancies
Three -year terms of office ending June 30, 2021
Roanoke Arts Commission — two vacancies
Three -year terms of office ending June 30, 2021
Roanoke Neighborhood Advocates —two vacancies
Three -year terms of office ending June 30, 2021
Roanoke Public Library Board — two vacancies
Three -year terms of office ending June 30, 2021
Roanoke Valley - Alleghany Regional Commission — one vacancy
Three -year term of office ending June 30, 2021
Towing Advisory Board — one vacancy
Term of office ending October 31, 2020
Virginia Western Community College Advisory Board — one vacancy
Four -year term of office ending June 30, 2022
Youth Services Citizen Board — three vacancies
Three -year terms of office ending June 30, 2021
Access the City's homepage to complete an online application for the
abovementioned vacancies.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A proclamation declaring April 2018 as Fair Housing Month.
Presented ceremonial copy of proclamation to Lara Burleson, Community
Resources Program Specialist II.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Robert Gravely appeared before the Council and shared revelations.
Anne Beckett, William Perdue, Marilyn Lerch, and Alison Blanton appeared
before the Council regarding the efforts to preserve the Historic Fire
Station No. 7.
4. CONSENT AGENDA:
(APPROVED 6 -0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C -1 Minutes of the regular meeting of City Council held on Monday, March 19,
2018.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Manager requesting that Council schedule
a public hearing to be held on Monday, April 16, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the City
Manager may determine, to consider a request of the Western Virginia Water
Authority for a new 20 -foot public sanitary sewer easement located at 24 Wells
Avenue, N. W.
RECOMMENDED ACTION: Concurred in the request.
C -3 A communication from the City Manager requesting that Council schedule
a public hearing to be held on Monday, April 16, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the City
Manager may determine, to amend the Deschutes contract to purchase
City -owned property located at 2002 Blue Hills Drive, N. E.
RECOMMENDED ACTION: Concurred in the request.
C -4 A communication from the Assistant City Manager for Community
Development transmitting the 2018 Annual Homeless Winter Point -in -Time Street
and Homelessness Survey Report.
RECOMMENDED ACTION: Received and filed.
C -5 Report of qualification of J. Granger MacFarlane as the City Appointee of
the Western Virginia Regional Industrial Facility Authority for a four -year term of
office ending February 3, 2022.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Request of the Roanoke Regional Airport Commission to present its
proposed 2018 - 2019 Operating Budget and Proposed Capital
Expenditures. Timothy Bradshaw, AAE, Executive Director,
Spokesperson. (Sponsored by the City Manager)
Adopted Resolution No. 41087- 040218. (6 -0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Public Art Project 15 minutes
Concurred in the recommendation of the Roanoke Arts
Commission.
ITEMS RECOMMENDED FOR ACTION:
Acceptance of the Emerald Ash Borer Pest Treatment Grant from
the Virginia Department of Forestry.
Adopted Resolution No. 41088- 040218 and Budget Ordinance
No. 41089-040218. (6 -0)
2. Approval of a request of Lynchburg College to the Economic
Development Authority for the City of Roanoke to issue bonds to
assist in the financing of various campus improvements; and
refunding of prior bonds.
Adopted Resolution No. 41090- 040218. (6 -0)
3. Execution of the appropriate surety or bond in connection with the
Virginia Department of Transportation Economic Development
Access Program Grant for extension of Blue Hills Drive to serve the
Deschutes Brewery Inc., site.
Adopted Resolution No. 41091-040218. (6 -0)
4. Execution of an agreement with Roanoke County Parks and
Recreation Department for continuation of therapeutic recreation
services, with four annual renewals.
Adopted Resolution No. 41092- 040218. (6.0)
5. Authorization to establish the percentage reduction for personal
property tax relief at 48.3 percent for the 2018 Tax Year.
Adopted Resolution No. 41093 - 040218. (6 -0)
COMMENTS OF THE CITY MANAGER.
The City Manager shared the following comments:
Power outage in the Gainsboro Neighborhood. Restoration of power
has yet to be determined.
National Telecommunicators Week
• Roanoke will celebrate national Public Safety Telecommunicators
Week next week, April 8 - 14, to honor the men and women who serve
as public safety communications officers.
• Throughout the week, the city's E -911 dispatchers will be recognized
with various forms of appreciation. We will also announce the selection
of a Telecommunicator of the Year.
• Our dispatchers handle more than 275,000 emergency and non -
emergency calls each year, dispatching calls to Roanoke Police, Fire
and EMS personnel.
• Roanoke's E -911 Center has been accredited since 2008. And, in
2017, the Center was reaccredited "with excellence," an elevated
status that indicates they are performing to higher standards than
required and enhances the value of their service to citizens.
Art on City Stormwater Inlets
• Last week, as part of the city's Inlet Art Project, our selected artists
began painting their designs on city stormwater inlets.
• Inlet locations include:
• Grandin Road and Crystal Spring Avenue
• Near West End Park
• In front of the Main Library
• In front of the post office on Church Avenue
• Near the Williamson Road Library
• Creating Inlet Art will not only draw attention to stormdrains "hidden"
within the city sidewalks, but will also raise awareness about
stormwater pollution.
• Work is expected to be finished by Earth Day, Sunday, April 22.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Consideration of honoring the late Roanoke Historian Dr. John Kern.
Comments regarding National Campaign for Grade -Level Reading
through the National Civic League Breakfast that was held on
March 30, 2018 at the Hotel Roanoke and Conference Center with
former Senator Ralph K. Smith, noting the level of cooperation
shown by the 28 non - profit representatives in attendance.
Called attention to the Hurt Park Career Day held on March 30, 2018
Recognition of the 50t" Anniversary of the assassination of the late
Martin Luther King, Jr., with a gathering to be held at the MILK Statute
at 6:30 p.m. on April 4.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. See below.
CERTIFICATION OF CLOSED MEETING. (6 -0)
Appointed the following individuals:
Drew Kepley as a member of the Architectural Review Board to fill the
unexpired term of office of John Missell ending October 1, 2020.
Anita Wilson to replace Lisa Y. Barksdale as a member of the Fair Housing
Board for a three -year term of office, commencing April 1, 2018 and ending
March 31, 2021.
Kwan Evans to replace Jolan Yow as a member of the Parks and
Recreation Advisory Board for a three -year term of office, commencing
April 1, 2018 and ending March 31, 2021.
Cindy Pasternak to be reinstated as a member of the Roanoke
Neighborhood Advocates to fill her unexpired term of office ending
June 30, 2019.
At 3:33 p.m., the Council meeting was declared in recess to be
reconvened at 4:00 p.m. in the Council Chamber to conduct the
following two School Board interviews:
Richard "Dick" Willis, Jr. - 4:00 p.m.
Marcus E. Huffman - 4:20 p.m.
12. ADJOURNED — 5:04 P.M.
10
CITY OF ROANOKE
CITY COUNCIL
t - — 215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
��rHCtNtK� Roanoke, Virginia 24011 -1536
Telephone (540) 853 -2541
SHERMAN P. LEA, SR. Fax: (540) 853 -1145
Mayor Email. clerktieromokeva.go,
April 2, 2018
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bes[pitch
Michelle L. Dykat.
Raphael E. `Ray" Ferris
John A. Garland
Anita J. Price
David B. Trinkle
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Council on Monday, April 2, 2018. Best wishes for a successful meeting.
Si cerely,
David B. Trinkle
Council Member
DBT /ctw
CITY OF ROANOKE
OFFICE OF THE MAYOR
� 215 CHURCH AVENUE., S. W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
�G�RpiNS /J TELEPHONE (540)853 -2444
PAX. (540)853 -1145
SHERMAN P. LEA, SR. EMAIL: MAYOR(ROANOKEVA.GOV
IM....
April 2, 2018
The Honorable Vice -Mayor Anita J. Price and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Price and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
'_CC P 4 :�z.
Sherman P. Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
April 2, 2018
Public
VACANCIES:
Unexpired term of office on the Architectural Review Board ending October 1, 2020.
Term of office on the Building and Fire Code Board of Appeals ending June 30, 2021.
Term of office on the City of Roanoke Pension Plan, Board of Trustees ending June 30, 2022.
Term of office ending March 31, 2021; and two unexpired terms of office on the Fair Housing Board
each ending March 31, 2019 and March 31, 2021, respectively.
Terms of office on the Mill Mountain Advisory Board ending June 30, 2021.
Term of office on the Parks and Recreation Advisory Board each ending March 31, 2021.
Terms of office on the Personnel and Employment Practices Commission ending June 30, 2021.
Terms of office on the Roanoke Arts Commission ending June 30, 2021.
Terms of office on the Roanoke Neighborhood Advocates ending June 30, 2021.
Terms of office on the Roanoke Public Library Board ending June 30, 2021.
Term of office on the Roanoke Valley - Alleghany Regional Commission ending June 30, 2021.
Term of office on the Towing Advisory Board ending October 31, 2020.
Term of office on the Virginia Western Community College Advisory Board ending June 30, 2022.
Terms of office on the Youth Services Citizen Board ending June 30, 2021.
Daniel .J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 Mt1NICIPAI_ BUILDING
215 Cl IURCIi AVENUE, SW
ROANOKE, VIRGINIA 24011.1595
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
TELEPHONE 540. 853.2431
FAX 546853.1221
EMAIL; cryatry @roanokeva.gov
April 2, 2018
Re: Request for closed meeting
Dear Mayor Lea and Council Members:
Timothy R.
Spencer
Steven J.
Talevi
David L.
Collins
Heather P.
Ferguson
Laura M.
Carini
Assistant City Attorneys
This is to request that City Council convene a closed meeting for consultation with legal counsel,
pursuant to Section 2.2 -371 LA.7, Code of Virginia (1950), as amended, on a specific legal matter relating to
actual or probable litigation requiring the provision of legal advice.
With kindest personal regards, I am
Sincerely yours,
Daniel 1 Ighan
City Attorney
DJCAsc
Briefing No. 1
Communications and
Citizen Engagement Plan
Updated: March 26, 2018
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ROANOKE
The following core principles guide how the City of Roanoke engages internal and external
stakeholders:
The Purpose of Communications and Engagement
Roanoke's Vision
The City of Roanoke is a safe, caring, and economically vibrant community in which to live,
learn, work, play, and prosper. In 2077, Roanoke City Council identified seven key priorities to
align with the city's vision statement: Economy, Education, Good Government, Human Services,
Infrastructure, Livability, and Safety. These priorities guide all city initiatives.
The Role of Communications
The City of Roanoke is committed to being approachable, transparent, and accessible. Advancing
the free flow of accurate and truthful information is essential to serving the public interest and
contributing to informed decision - making. By communicating in a clear, consistent way, the city
will maintain the integrity of relationships with the media, government officials, and the public.
Most importantly, keeping these stakeholders informed will build the relationship between city
leaders and citizens, promote trust and respect between local government and its constituents,
and create an atmosphere that invites citizen involvement in decisions that affect the community.
When to use this plan
Every department in the city organization will use the Communications Plan when sharing
information and when planning and implementing projects and special events. City departments
will invite Communications and Citizen Engagement staff to participate in the development of
communications specific to their projects, activities, and events using the tenets of this Plan to
share appropriate information with the public.
Objective 1
News and information about the city is readily accessible to Roanoke citizens.
Key Performance Indicators:
1. MyRoanoke Impressions: Calculated by the number of news releases sent multiplied by the number
of email recipients.
2. Roanoke Reports Impressions: Calculated by the number of e- newsletters sent multiplied by the
number of email recipients
3. Number of social media posts distributed through the city's accounts
Strategy 1.1: The city collaborates with the media to inform citizens about important
topics.
Tactic 1.1a: The city will send out at least 50 news releases via MyRoanoke every year.
Tactic 1.1b: The city attentively responds to media inquiries.
Tactic 11c: The city will work with Roanoke Valley Television to develop at least 125 video productions a year.
Tactic 1.1d: New city employees identified by department directors shall participate in regular media training to
prepare for interview scenarios.
Tactic 1.1e: Employees at all levels of the organization implement the city's Media Relations Policy.
Strategy 1.2: The city maintains information an the website and values It as a vital re-
source for citizens.
Tactic 1.2a: The city's team of pagemasters updates information on roanokeva.gov as needed.
Tactic 1.2b: The city posts news stories on its website at least once per week.
Tactic 1.2c: Website content is reviewed by the Office of Citizen Engagement and pagemaster team on an annual
basis for consistency and accuracy.
Strategy 1.3: The city uses social media as a tool to keep citizens informed.
Tactic 1.3a: Social media managers participate in quarterly educational meetings and implement the city's Best
Practices on Social Media guidelines.
Tactic 1.3b: The city posts on Facebook at least twice per day.
Tactic 1.3c: The city posts on Twitter at least three times per day.
Tactic 1.4d: The city posts on Instagram at least twice per week.
Tactic 1.5e: The city posts important news on Nextdoor as needed.
Tactic 1.6f: Each council meeting is streamed live through Facebook.
Strategy 1.4: The city uses traditional and digital marketing techniques to help spread
important news and messaging throughout the community.
Tactic 1.4a: The city mails information about city services to every household annually.
Tactic 1.4b: The city distributes a Roanoke Reports e- newsletter to citizens that highlights trending city news on
a monthly basis.
Tactic 1.4c: The city purchases print and digital advertising space periodically to promote important information.
Communications & Citizen Engagement Plan I Page 5
Objective 2
City stakeholders feel connected to the city and that their input is sought and valued.
Key Performance Indicators:
1. Number of community meetings hosted annually
2. Number of surveys distributed by the city annually
3. Number of survey respondents annually
4. Number of neighborhood meetings attended by city representatives
S. Social Media Page responsiveness ratings
6. Number of citizen questions answered on social media channels
7 Number of citizen questions answered through the website's Contact Us page
Strategy 2.1: The city makes community input a priority and creates many opportunities
for open, two -way communication with citizens.
Tactic 2.1a: The city hosts community meetings when seeking input before certain projects.
Tactic 2.1b: City representatives regularly attend neighborhood meetings to build relationships and trust with
citizens.
Tactic 21c: Social Media Managers are attentive to messages and comments and maintain high responsiveness
ratings on social media.
Tactic 2]d: Citizens are invited to attend public hearings before Council each month.
Tactic 2.1e: Citizen Engagement staff attentively respond to inquiries that the city frequently receives through
the website's Contact Us form.
Tactic 2.1f. Citizens are invited to provide feedback or submit non - emergency requests for service through the
QAlert Citizen Request Management System.
Strategy 2.2: When seeking community input before starting a project where appropri-
ate, the city may seek to gain feedback from a statistically valid sample group.
Tactic 2.2a: The city advertises community meetings through a wide variety of marketing channels to maximize
citizen representation.
Tactic 2.2b: The city uses social media and digital advertisements as a tool to distribute surveys digitally.
Objective 3
The city is a leading source of enticing digital content and information for the Roanoke com-
munity, resulting in a Total Digital Community Size of 220,000 people by July 1, 2019.
Key Performance Indicators:
Total community size across all platforms and pages
Monthly Lifetime Engaged Users on Facebook
Monthly Total Reach on Facebook
Monthly Tweet Impressions
Monthly Twitter Mentions
Monthly Instagram Post Engagements
Strategy 3.1: Social Media Managers and the Office of Citizen Engagement anticipate
social media trends to optimize digital content performance.
Tactic 3.1a: Social Media Managers meet quarterly to review best practices and share insights.
Tactic 31b: Social media posts should typically include a video or visually engaging graphics instead of text -only
to maximize reach.
Tactic 3.1c: All city- hosted events that the public may be interested in attending should be a Facebook Event.
Tactic 3.2d: City pages should support one another by sharing each other's posts to help spread the word about
key initiatives.
Communications & Citizen Engagement Plan I Page 6
Objective 4
Employees are informed of news and information related to their jobs in addition to city
initiatives.
Strategy 4.1: Information Is made available digitally to all city employees.
Tactic 4.1a: The city sends an employee e- newsletter on a bi- weekly basis that highlights important city information
and initiatives.
Tactic 4.1b: Information is shared with employees through flyers posted in city facilities, on the city's website, on
the Lotus Notes Employee Portal, and in Pops.
Tactic 4.1c: Employees receive at least 10 email messages from administration each year. The Office of
Communications will keep staff informed through:
Roanoke Employee Email Blasts: Messages to all city employees must be distributed through the
Office of Communications.
Email Messages to Leadership: The Office of Communications assists administration with sending
messages to Directors and messages to the Leadership Team
Tactic 4.1d: During urgent situations, DoT may distribute notifications to each workstation.
Tactic 4.13: During extreme weather events, the Office of Communications will relay messages to employees
regarding the status of city office operations via email and the Emergency Management Hotline.
Step One: Identify affected stakeholder groups
The City of Roanoke has many stakeholders to consider when communicating with and
engaging the public. Use the diagram above to help identify appropriate stakeholders for
your communications and citizen engagement campaign.
External
Stakeholders &
Partners
Regional Partners
Travelers
Site Selectors
Roanoke County
Town of Vinton
City of Salem
Visit VBR:'"
Internal Stakeholders & Partners
6j7
City Employees Boards and Commissions
City Council City Departments
and Leadership
Local Service
Providers
Partner
F Organizations
Non - Profits
Business
Community
Media
Schools
Post - Secondary
Education
Step Two: Determine the situation's level of impact
Incidences in the City of Roanoke can be categorized into four tiers. In some cases, the
media or the public's response may elevate a situation's tier and the incident's impact on
the community should be reclassified.
Table One: Tiered Community Impact Matrix
Level 4:
- Minor changes to service
Parks and Rec
Program change or
delivery
cancellation
Modestly impacts
- Impacts a smaller
Fire-EMS
Community outreach
a specific region or
segment of the
population
Police
Community outreach
Community group
- Risk of controversy is
Transportation
Temporary road closure
moderate
Solid Waste
Collection delays
Libraries
Program change or
cancellation
Planning
Community input meeting
Rezoning
Special exception request
Historic district application
Level 3:
- Changes to service
Parks and Rec
Park/Facility closure
delivery that will impact
Mowing cycle change
the entire community
Community event promo
Modestly impacts
entire Community
- Risk of controversy is
Fire-EMS
Minor fire incident
moderate
Police
Minor accident report
affecting traffic
Transportation
Street or bridge repairs
Solid Waste
Collection schedule change
Leaf collection
Recycling education
Libraries
Temporary branch closing
Planning
Changes to tend
development code
Adoption of new plan
Permit center hour changes
Continued on next page
Communications 8 Citizen Engagement Plan I Page 9
Table One: Tiered Community Impact Matrix (Part 2)
Level 2:
- Significant changes to
Parks and Rec
New park opening or
service delivery
significant upgrades
Significantly
- Impacts a smaller
Fire -EMS
Fire destruction located in
Impacts a
segment of the
specific area
specific region or
population
Police
Altercation caused by highly
community group
Pinions
visible group or individual
should ld e
should be anticipated
Transportation/
Bridge replacement project
Engineering
Please contact the
Solid Waste
Collection delays due to
City Manager's offices
weather
of Communications
and Citizen
Libraries
Renovations closure
Engagement as soon
Code Enforcement/
Property closure due to City
as possible
Planning
Code violations
Some rezanings
Special exception requests
Historic district applications
Economic Development
Land parcel sale in
neighborhood
Ribbon cutting
Level 1:
- Significant changes to
Parks and Rec
Service elimination
service delivery
Facility closure
Significantly
- Impacts the entire
Transportation
Significant street closures
impacts the entire
community
due to weather conditions
(flood, snow)
community
- Conflicting opinions
should be anticipated
Police
Major traffic accident
resulting in casualties
Solid Waste
Significant changes to
collection
Solid waste fee changes
Please contact the
Economic Development
New large business
City Manager's offices
announcement
of Communications
and Citizen
Libraries
Service elimination
Engagement as soon
as possible
All
Crises
Change to normal city
operations
Step Three: Consider "What's In It For Me ?"
WIIFM stands for "What's In It For Me ?" Take a moment and put yourself in your stakeholders'
shoes. Is this situation mutually beneficial? If so, how can you communicate that? Doing this exercise
will help you hone your message and be prepared to address your stakeholders' concerns.
Communications & Citizen Engagement Plan I Page 10
Step Four: Build your communications strategy.
Determine specific, measurable, achievable, realistic, and timely (SMART) objectives to evaluate
your campaign's success. Use the matrix below to help you determine which communications
tactics are most appropriate, based on the level of impact.
Table Two: Tiered Community Engagement Methods
Optional
Optional
Recommended
Essential
Reach
Optional
Optional
Optional
Optional
Engagement
Recommended
Essential
Essential
Essential
Reach
Engagement
Optional
Recommended
Recommended
Essential
Reach
Engagement
Essential
Essential
Essential
Essential
Accurate
information posted
Optional
Optional
Optional
Optional
Impressions
Click- through rate
Optional
Optional
Recommended
Essential
Reach
Optional
Optional
Optional
Optional
Engagement
Optional
Optional
Optional
Optional
Reach
Engagement
Optional
Recommended
Recommended
Essential
Accurate
information posted
Optional
Recommended
Recommended
Recommended
Track output
Optional
Optional
Optional
Optional
Track output
Optional
Optional
Recommended
Recommended
Attendance and
engagement
Recommended
Recommended
Essential
Essential
Two -way
conversations
Recommended
Recommended
Essential
Essential
Two -way
conversations
Optional
Optional
Recommended
Recommended
Sample size
Communications A Citizen Engagement Plan I Page 11
Public Safety Communications
The City of Roanoke's public safety departments follow enhanced communication plans in
addition to this plan, due to accreditation requirements and other policies that dictate specific
actions they must take in various crisis situations. However, in circumstances that affect and
represent the city overall, public safety departments are expected to coordinate messaging
through the Office of Communications.
For information about the Fire -EMS Department's Communication Plan, contact the Community
Risk Reduction Specialist, Tiffany Bradbury, at 853 -5785 or tiffany.bradbury @roanokeva.gov.
For information about the Police Department's Public Information Procedure and Media Access,
contact the Crime Prevention Specialist at 853 -6884.
Emergency Operations Plan
In emergency situations, the city adheres to an Emergency Operations Plan (EOP) that mirrors the
National Response Framework, the Virginia Emergency Operations Plan, and other localities to
ensure interoperability during large -scale disasters. This plan meets and exceeds all Department
of Homeland Security National Incident Management System (NIMS) compliance mandates.
Crisis Communications Plan
Please refer to the Crisis Communications Plan document listed in the Appendix.
Communications & Citizen Engagement Plan I Page 12
Policies
Find the City of Roanoke's communications policies in the following areas:
Social Media Best Practices
h>t psi /roa_nokeva._qov /DocumentCenter /View 10.203
Media Relations Policy
https : / /roanokeva.-qoytDggu mentCenter[View[70201
Roanoke Visual Identity Guidelines
hops:// roanokeva ,goy[DocumentCenterLView 10202
Photographs
Find photographs that city staff has either captured or purchased the rights to use. Please note
that these Images can only be used by city departments. Please do not share them with outside
organizations. If the image has a caption with a photographer name, please give them credit in
your post.
Smugmug Account
https://roanoke.smugmug.com/
Communications 8 Citizen Engagement Plan I Page 13
Understanding Roanoke's Citizen Population
In order to effectively communicate, engage and empower Roanoke citizens, it's critical to understand our
citizen population. The following data was gathered from the 2010 Census and the 2011 - 2015 American
Communication Survey.
RoanokVs Population Is On Rise
Since 2010, the population in Roanoke has grown from 96,919 to 99,660 in 2016. The city currently has 43,807
households. The data below is derived from the 2010 Census or the 2011 - 2015 American Communication
Survey.
Cultural Diversity, Language and Literacy
The City of Roanoke has a diverse population. According to the 2010 Census, 64% of Roanoke's population is
White and 28.5% of the population was Black. The majority of Roanoke citizens are fluent in English. Under 10%
of the population speaks languages other than English at home, with the majority speaking Spanish (4.2 %).
Communications Considerations:
- The city's website embeds a Google Translate module, allowing users to translate it into many different
languages
- When planning community events, the city considers its diverse population and aims to be inclusive and
culturally sensitive so that all citizens feel welcome
- When developing communication tools, the city considers language barriers and, in some cases, seeks to
provide translated materials
- The city strives to comply with the Web Content Accessibility Guidelines (WCAG) 2.0 Level AA Accessibility
- Both English - speaking and English as a Second Language (ESL) citizens may not read proficiently.
Communicators should strive to distribute materials written at an elementary reading level
Age
The median age in Roanoke is 39.5. More than 43% of the population is over the age of 45, and of that figure,
17% are over the age of 65. Although the city employs many digital communication tactics, a segment of the
population may not rely on smartphones or computers and expect traditional forms of communication from
the city. That said, the most engaged users on the City's Main Facebook Page, by far, are over the age of 65.
Roughly a third of Roanoke's population falls into the Gen X and Millennial populations (Age 20 - 44). These
citizens are likely to have started using mobile devices, computers, the Internet, and social media as children or
teenagers. Twenty -three percent of the population is 19 or under.
Communications Considerations:
- The city uses a mix of traditional and digital communications tactics in order to maximize its reach
- Increasingly, the city relies on social media to communicate directly with citizens
Workforce, and Income
In 2017, 95.2% of the Civilian population aged 16t was in the labor force. The unemployment rate was 4.8 %. The
median 2017 household income in Roanoke was $37,464. The average household income was $51,885. Twenty -
three percent of the population is currently enrolled in school. Thirty -three percent of Roanoke citizens have
attained a Bachelor's, Associate. Graduate, or Professional degree or certification. Shelter, food, and health
care are the highest annual costs that Roanoke citizens face. According to the 2010 Census, 22.4% of the city's
population lives below the poverty line, including 33.6% of children.
Communications Considerations:
- Citizens experiencing financial hardship may perceive barriers to access city services. Through open, two -
way communication, the city can identify perceived barriers and discuss ways to overcome them
- The city should make an effort to make community meetings and public forums as accessible to the public
as possible
- Poverty may limit a citizen's ability to access consistent housing and technology
Communications & Citizen Engagement Plan I Page 14
Communications and
Citizen Engagement Plan
Prepared by: Melinda Mayo, Office of Communications anc
Whitney Slightham, Office of Citizen Engagement in FY'18
Egog* V
ROANOKE
.r- - It ..s
i
FAR
-'mil ■m'
bra► r,r �� e� . �► w�
(, >{„- �. - sue' ;., • .
Agenda
• FY 2018 Update
• FY 2019 Operating Budget Development
Update
— Price of Government Update
• EMS Fees
— Balancing Summary
— One -Time Expenses
• Next Steps
z
FY18 General Fund Overview
The FY18 adopted budget is $3.5 million or 1.25% higher than
FY17 actual revenues.
— FY 2018 adopted local taxes are $2.9 million or 1.5% higher than FY 17
actual revenues.
Through February, FY18 revenues have increased $7.4 million or
5.7% compared to the same period FY17.
— Through February, compared to the same period in FY17, local taxes are up
$2.4 million or 2.8 %, mainly due to current Real Estate (5.6 %), Real Estate
District (7.2 %), Sales (7.3 %) (through December), Transient Occupancy
�14.5 %), Admissions (7.9 %), Motor Vehicle License (16.5 %) and Meals Tax
2.8 %).
— Through February, compared to the FY 18 budget, local taxes are $0.89
million or 1.0% ahead.
Expenditures and obligations through February increased
approximately $1.7 million or 0.9% compared to the same period
last year, mainly due to the timing of payments.
Sales Tax Revenue Through January
$14,000,000
$13,000,000
$12,000,000
$11,000,000
Nom'!
FY18 Revenue Estimate $20.1 M
$11,710,847
FY 17 YTD Actual
$11,848,277
FY 18 YTD Target
$12,747,411
FY 18 YTD Actual
FY18 sales tax revenue increased 8.8% over same period of FY17,
and is 7.6% ahead of YTD budget.
Meals Tax Revenue Through January
0
$8,000,000
$7,500,000
$7,000,000
$6,500,000
$6,000,000
$5,500,000
$5,000,000
FY18 Revenue Estimate $16.2 M
$9,163,645
FY 17 YTD Actual
$9,258,825
FY 18 YTD Target
$9,420,933
FY 18 YTD Actual
FY18 meals tax revenue increased 2.8% over same period of FY17,
and is 1.8% ahead of YTD budget.
Lodging Tax Revenue Through February
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
FY18 Revenue Estimate $4.3 M
$2,836,786
FY 17 YTD Actual
$2,844,611
FY 18 YTD Target
$3,247,429
FY 18 YTD Actual
•
FY18 lodging tax revenue increased 14.5% over same period of
FY17, and is 14.2% ahead of YTD budget.
All Local Tax Revenue Through February
$101,500,000
$91,500,000
$81,500,000
$71,500,000
$61500,000
$51,500,000
$41,500,000
$31,500,000
$21,500,000
$11,500,000
$1,500,000
$88,048,326
FY 17 YTD Actual
FY 18 YTD Target
$90,502,201
FY 18 YTD Actual
N
FY18
all local
tax revenue
increased 2.8% over same period of
FY17,
and
is 1.0%
ahead
of YTD
budget.
Projected Local Tax Revenue (gross)
Fiscal Year 2018
Real Estate Tax
Personal Property Tax
Sales Tax
Prepared Food &
Beverage
BPOL Tax
Transient Occupancy
Tax
Other Local Taxes
Total Local Taxes
$84,060,000
84,000,000
$60,000
0.08%
24,673,498
23,941,000
732,498
3.06
20,602,500
20,100,000
502,500
2.50
16,543,982
16,218,000
325,982
2.01
13,041,000
12,844,000
197,000
1.53
4,730,000
4,300,000
430,000
10.00
33,242,958
33,035,000
207,958
0.63
$196,893,938
$194,438,000
$2,455,938
1.27%
Net FY 2018 Local Tax In Excess of
Adopted Budget
Local Tax Revenue Growth
$2,911,938
RCPS share
1,088,435
VVBR share of Lodging Tax
161,250
District Taxes share
29,600
NET IMPACT
$1,632,653
Personnel (Salary /Benefit) Lapse
Through February
$72,000,000
$67,000,000
$62,000,000
$57,000,000
$52,000,000
$47,000,000
$42,000,000
$68,997,580
Target
$68,271,020
Actual
YTD expenditures are 1.05% or $1.0 million below target.
•
10
Worker Compensation through February •
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
$1,645,532 $1,095,192 $1,687,098
FY 2017 YTD FY 2018 Target FY 2018 YTD
YTD expenditures are 54.0% or $592k above target. YTD FY 2018
expenditures are 2.5% higher than prior YTD.
Public Safety Overtime Through February
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
$1,023,479 $559,840 $1,055,946
FY 2017 YTD FY 2018 Target FY 2018 YTD
•
YTD expenditures are 88.6% or $496,106 above target. Higher
expenditures driven by Sheriff's Department inmate transport
requirements and Peak Time Ambulance staffing. ,Z
Children's Services Act (CSA) through February •
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
$6,112,520 $5,430,161 $6,262,369
FY 2017 YTD FY 2018 Target FY 2018 YTD
YTD expenses are 15.3% or $832,208 above target. There
are currently 237 children in foster care.
Residential Juvenile Detention through February
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
$576,975 $608,569 $441,875
FY 2017 YTD FY 2018 Target FY 2018 YTD
YTD expenses are 27.4% or $166,694 below target.
•
14
Solid Waste Tipping Fees through February O
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
$1,205,653 $996,506 $1,134,513
FY 2017 YTD FY 2018 Target FY 2018 YTD
YTD costs are 13.8% or $137,707 above target.
15
Fleet Parts through February
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
$583,487 $522,705
FY 2017 YTD FY 2018 Target
$711,464
FY 2018 YTD
FY18 YTD costs are 36.1 % or $188,759 above target.
m
16
Assure a desirable region where
judicial needs are met and citizens
feel safe in their community.
Enhance Roanoke's
exceptional vitality as an
attractive, diverse,
culturally inclusive, vibrant
and active city in which to
live, learn, work and play.
Maintain and build quality
infrastructure that supports
healthy residential
neighborhoods, successful
commercial areas, and
accessible public facilities and
amenities.
Livability
1
City of Roanoke
Priorities
Safety =Economy-
Cultivate a thriving business
environment and innovative
workforce opportunities to ensure
the prosperity of our community,
recognizing our role in both the
3ional and global economies.
Foster an environment for
lifelong learning which
encompasses cradle to
career and beyond through
shared services and
community involvement.
Infrastructure Government
Provide exceptional, yet cost
r competitive government
/ Human services that are collaborative,
// Services transparent, responsive, and
1 innovative.
Foster a caring community that utilizes an
equitable, regional, and collaborative approach to
encourage preventative measures, intervention
services, and self - sufficiency while providing a
social safety net for citizens.
Price of Government
Projected Revenue by Major Category
Fiscal Year 2019
Increase/
FY 2018
FY 2019
(Decline) From
Adopted
March
FY 2018
Increase/
Estimate
Estimate
Adopted
(Decrease)
Real Estate Tax
84,000,000
86,460,866
2,460,866
2.93%
Personal Property Tax
23,941,000
23,933,000
(8,000)
(0.03)
Sales Tax
20,100,000
20,502,000
402,000
2.00
Prepared Food and Beverage Tax
16,218,000
16,400,000
182,000
1.12
Business License Tax
12,844,000
12,939,000
95,000
0.74
Transient Occupancy Tax
4,300,000
4,500,000
200,000
4.65
Other Local Taxes
32,579,000
33,381,500
802,500
2.46
Permits Fees and Licenses
911,000
898,000
(13,000)
(1.43)
Fines and Forfeitures
1,027,000
1,025,000
(2,000)
(0.19)
Revenue from Use of Money /Property
216,000
288,000
72,000
33.33
Funding from Commonwealth
72,247,000
74,036,511
1,789,511
2.48
Other Funding from Federal and State
53,000
53,000
0
0.00
Charges for Services
12,860,000
14,841,000
1,981,000
15.40
Other Revenues
1,489,000
1,486,123
(2,877)
(0.19)
Total General Fund Revenues
282,785,000
290,744,000
7,959,000
2.81%
Net FY 19 Local Tax In Excess of
Adopted Budget
Local Tax Revenue Growth
$4,134,366
RCPS share
1,612,346
VVBR share of Lodging Tax
75,000
District Taxes share
28,500
NET IMPACT
$2,418,520
9
Proposed Fee Adjustments
Basic Life Support
$375.00
$430.00
$462.88
$390.00
Advanced Life Support
450.00
518.00
549.67
450.00
(Level 1)
Advanced Life Support
650.00
748.00
759.57
685.00
(Level 2)
Mileage
9.00 /mile
9.00 /mile
9.40 /mile
11.00 /mile
Response, Treatment
N/A
300.00
400.00
0.00
and Non - Transport Fee
Increase of 15% in rate generates $100,000.
rza
Balancing Summary
Economy
$1,564,482
($2,148)
$390,098
$1,952,432
Education
1,880,662
21,200
1,901,862
RCPS
(40% of adjusted local taxes)
79,592,200
1,291,126
80,883,326
Good Government
18,066,146
(94,928)
478,026
18,449,244
Human Services
37,623,979
(951,850)
3,155,416
39,827,545
Infrastructure
27,607,117
(466,122)
725,439
27,866,434
Livability
15,723,917
(124,324)
646,725
16,246,318
Safety
67,213,632
(290,342)
2,346,177
69,269,467
External Agencies
8,404,474
1,333,540
9,738,014
Reserved Allocations
22,147,748
2,886,095
25,022,843
TOTALS:
279,824,357
(1,929,714)
13,273,842
291,168,485
Price of Government
290,744,000
Variance
($424,485)
21
Supplemental Descriptions
Base Adjustments
Reserved Allocations Worker Compensation- $225,000 Medical— $421,348
2% Salary Increase -- $1,940,500
Safety
RCPS
Police Temporary Wages -- $59,255
Police Overtime Wages - $152,966
Community Policing Specialist Program -
$117,153
Police Career Enhancement Program -
$18,789
Police Off -Duty Earnings - $290,572
Deer culling- $40,000
Veterinarian services - $20,000
Fuel for Fire vehicles - $50,000
EMS supplies contract - $38,000
Jail service contracts and utilities- $203,918
E911 phone costs- $279,957
Electricity for Traffic signals - $140,437
Traffic Signals maintenance /equipment -
$28,700
New medic unit for Fire /EMS (6 FTE's) -
$268,047
Additional EMT /Paramedics for Fire /EMS Peak
Time unit (2 FTE's) - $88,897
New Services Captain for Police (1 FTE) -
$49,549
Reinstatement of Sheriff Deputy positions
(3FTE's) -- $89,294
Phase 3 of Deputy Sheriff II Career
Development program -- $56,441
Expansion of DARE program — $46,588
Stipend for new Jail Medical Health Unit -
$27,451
Weed /trash abatement and demo of derelict
structures - $40,364
Signs /pavement markings supplies - $32,200
Formula Increase -- $1,291,126
22
Supplemental Descriptions
External Agencies
(Continued)
Blue Ridge Behavioral Healthcare — $30,000
Health Department — $114,759
RCACP — $264,205
RVTV — $13,867
Service District Taxes — $28,500
Visit Va Blue Ridge — $75,000
Arts Endowment — $125,000
Hotel Roanoke Conference Center
Commission (1% sales tax) — $400,000
Human Services Children's Services Act- $617,652 DSS Administration /other- $19,522
Family Services $33,146 Account Clerk - $22,439
Foster Parent Training - $5,280 Emergency Relief Program - $50,000
Interpreter Services - $24,750
Dept. of Social Services (DSS) Other- $26,628
Infrastructure Fleet Parts /Vendor - $182,000 Paving(VDOT reimbursed)- $300,000
Environmental Management waste /disposal- Ebooks /databases for youth- $12,000
$65,716 Alley Maintenance - $20,000
Fuel contract increase - $68,000
'3
Supplemental Descriptions
Livability
Good Government
Economy
Education
(Continued)
Library Utilities - $20,359
Tipping Fees - $400,000
Risk Auto & General Liability Claims —
$123,000
USI Consultant Fee - $42,000
Organizational Development - $27,000
Facilities Cleaning Contracts for Libraries and
Parks and Rec — $60,000
Support of RNA's — $3,500
Special Event Coordination for Parks and Rec
and Transportation (net increase based on
elimination of DRI event contract) — $21,788
Additional Election - $75,000
Benefits Administrator- $69,230
Technology Contracts - $20,447
City Treasurer- $72,745
Performance Agreements- $376,050
Core Library Service Enhancements - $11,200
Books for Early Literacy - $10,000
24
FY 19 One -Time Requests
Economy $
Education 32,000
Good Government 106,213
Human Services
Infrastructure 353,250
Livability 287,434
Safety 978,777
Outside Agencies (VMOT & Jefferson Center) 200,000
Reserved Allocations (% for the Arts) 59,000
Capital Project Contingency
Grant Match
TOTAL: 2,016,674
Excess Debt Service Available for Funding One -Time $1,300,000
Requests
Pending Revenues /Expenses
Revenue I Expense
Personal Property tax (2 %) - $450,000
Business License tax (1.4 %) - $275,000
Increase in EMS fees (15 %) - $100,000
Total = $875,000
-RCPS = $290,000
-City = $535,000
Additional debt Service funding - $266,000
Revenue downturn reserve - $1,000,000
Additional Compensation — (1/2% to 1 %)
$485,000- 970,000
One -Time requests - $2,016,674
26
Next Steps
• April 161h: Recommended budget presentation
• April 261h: Public Hearing
• May 7th: Budget Study
27
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Rounulce,Vhghdu 24011 -1536
'1 k if : (540)M53 -4541
Pnx: (540) 853 -1145
F'I'10141ANIF NI, MOON REVNOIAfl, NIhI(' If ,nuif: olerhpf nuumkev...O0
C1 CELIA P. RIC COY
City (Iola
Deputy Cif'0, k
C'EC'ELIA'1. W EBB, C'NU
AW,Ltof DuPu]y City Clerk
April 3, 2018
Pastor Thomas Harper
Central Baptist Church
1502 Staunton Avenue, N. W.
Roanoke, Virginia 24017
Dear Pastor Harper:
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, April 2, 2018.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
Cecelia F. McCoy
Deputy City Clerk
CI'T'E' Off'
ROANOKE
tiamtviu
ff
FAIR HOUSING MONTH
the Congress of the United States passed the Civil Rights Act of
1968, and Title VHldeclared that the law of the land would now
guarantee the rights ofequal housing opportunity;
the City of Roanoke, in conjunction with the Fair Housing
Board, has provided a fair housing program for its residents,
and today, the local community supports fair housing laws;
WHEREAS, the Fair Housing Act prohibits discrimination in the sale, rental
and financing of dwellings, and other housing - related
transactions, based on race, color, national origin, religion, sex,
familial status and handicap;
WHEREAS, to the prohibitions of the National Fair Housing Act the State of
Virginia includes elderliness, and the City of Roanoke includes
age and marital status; and
WHEREAS, equal housing opportunity is a condition of life in the City of
Roanoke that can and should be achieved, and all citizens are
encouraged to abide by the letter and spirit oil the Fair Housing
Law.
NOW, THEREFORE, I Sherman P Lea, Sr., Mayor of the City of Roanoke,
Virginia, do hereby proclaim the month of April throughout this great, seven -
time All- America City as Fair Housing Month.
Given under our hands and the Seal of the City of Roanoke this second day of
April in the year two thousand and eighteen.
�t 4'
Sherman P Lea, Sr
Mayor
ATTEST
Stephanie M. Moon Re .s `
City Clerk
ROANOKEVALLEY
PRESERVATION
FOUNDATION
April 2, 2018
Mayor Sherman Lea
Roanoke City Council
215 Church Avenue SW
Roanoke, VA 24011
RE: Fire Station No. 7
Dear Mayor and Members of Roanoke City Council,
Thank you for paying attention and listening to The Roanoke Valley
Preservation Foundation's (RVPF) efforts to preserve Fire Station No. 7.
RVPF is hereby requesting that City Council halt the current project to build a
new station on the site of the current Fire Station Number 7, and re- evaluate
options to retain the current building while building a new station around or
beside it. RVPF contends that the current project to replace the existing
station is based on false premises:
1) The claim that the existing building is "not historic" is incorrect. The
fire station is listed on the National register of Historic Places as a
contributing structure in the Grandin Road Commercial Historic
District. It received this important recognition (along with listing on
the Virginia Landmarks Register) in 2002. According to the National
Park Service, the register recognizes "places worthy of preservation."
This means that that U.S. government deems Fire Station No. 7 as
both historic and a place that should be preserved.
2) The City never considered fully remodeling the historic station while
dramatically expanding and upgrading the facility. The 2016
Spectrum study only assessed the building's existing capacity to
accommodate Fire /EMS Department needs. We advocate fully
upgrading and updating the interior to meet all modern needs and
building codes while adding additions. This worked with historic
stations in Washington, D.C., Philadelphia, and Nashville.
3) The City did not consider the economic value of the historic station
for adaptive reuse. This is a second alternative to demolition. With a
new station built around it, the historic station can be repurposed by
a private developer, using state and federal historic tax credits. This
type of approach is responsible for much of Roanoke's recent
revitalization and would transform the historic station into a tax
generator for the city.
\�o
Is City Council comfortable continuing a project that is based in part on a
false presumption and short- sighted vision?
While we understand that it is difficult to change direction, we believe it is
critical that you take the time to make the best decision based on a full
consideration of accurate information that addresses all aspects of the project
and its impact.
We recognize that the design solutions developed by architect Bill Huber face
some challenges, but, so far, they have been surmountable. Huber has address
several issues raised by city staff as demonstrated in the attachments. We feel
confident that we can work with the city, its project team and the firefighters
to collaboratively and creatively resolve any other challenges.
To be clear, we do not see this as a choice of historic preservation over public
safety. It is unfortunate that it's been characterized that way. We want updated
facilities for the Fire /HMS Department and do not want to sacrifice public
safety. However, neither do we want to sacrifice the historic fire station unless
proven to be absolutely necessary.
The RVPF has been trying to make this point to the City since 2009 and
now we have broad public support. More than 5000 people signed a
petition asking you to change course, hundreds have left comments saying
the same online, and some SO people attended our March 24 community
meeting. Many of those attendees believed what they'd previously been
told —that the station isn't "historic" and there were no alternatives to
demolition. When they learned otherwise, they were visibly frustrated.
Many left with yard signs that read °Safety +History: We Want Both"
and asked how they could help.
In response, we respectfully ask that the current project be put temporarily on
hold. We hope that you will take this opportunity to revisit the conceptual
design process and consider alternatives that either I ) expand and upgrade the
historic Fire Station No. 7 as part of the new station or 2) subdivide it from the
remainder of the parcel and offer it for reuse by the public.
To be clear: we are not asking council to make a definitive choice but rather
give city staff the direction to thoroughly assess options in response to
community concerns. Thank you for your time and consideration.
Sincerely,
Alison Blanton
President, Roanoke Valley Preservation Foundation
Cc: Mr. Bob Cowell, City Manager
Mr. David Hoback, Fire Chief
ATTACHMENT: Response to Design Challenges
the following information is provided in response to design challenges
presented by city staff to the alternative concepts prepared by William Huber,
architect, in meeting between Mr. Huber and city staff.
1. Programming/Space Planning
While our original concept for alternate #1 was based on the same
square footage allocated by floor level as the Spectrum concept, we have
been able to adjust the space planning to move the functions recently
requested by Chief Hoback to be located on the 1st floor (see attached
programming analysis by Spectrum with revisions highlighted). The
attached revision to Alternate #1 accommodates these revisions by
locating the crew sleeping quarters, toilets /showers, fitness room,
domestic laundry and linen storage on the 2nd floor. Functions previously
located on the 2nd floor that have been moved to the 1" floor in response
to Chief Hoback's recent request include: the officer's sleeping quarters,
day room, and dining room/ kitchen. As a result of this redesign, certain
ancillary functions, such as work room and exterior storage, have been
moved to the west end of the apparatus bay. We would note that several
functions Chief Hoback has now requested to locate on the 1'' floor are
located on the 2nd and /or 3rd floor of the new Fire Station No. 1. We
question if this design has negatively impacted the functionality of this
building.
2. Site Topography and Building Floor Elevations
As more detailed site information is now available, Mr. Huber has revised
Alternate #1 to accommodate the topography of the site. In order to do
this, the ca. 1950s wing of the historic station will need to be replaced with
new construction that can be built on -grade with the apparatus bay.
Additionally, the apparatus bay has been shifted slightly to the NW to
minimize the elevation difference between it and the historic station. The
slope of the site for vehicles entering and exiting the apparatus bay
remains within a reasonable slope for vehicle maneuverability. Finally, the
corridor connecting the historic station and the new construction will need
to be ramped to accommodate the difference in grade between these two
sections of the building. Mr. I Tuber has looked closely at these various
requirements to accommodate the grade differences and feels confident
that the revised plan provides for on -grade access between the addition
and the apparatus bay and connects the historic station with a ramped
corridor that is ADA compliant and will not affect the functionality of the
building.
3. Building Code
The Alternative #1 concept plan recognizes that the existing building will
need to he upgraded to meet current code requirements. The HV AC,
electrical service and plumbing will be new and integrated into the design
of the new addition. As part of the larger building, the historic section will
be ADA accessible. As the renovation will not qualify for historic tax
credits, due to the size of the necessary addition, all interior finishes (such
as plaster) can be replaced with new finishes. The projected renovation
cost of $$125 /square foot allows for these upgrades. Please see attached
spreadsheet of renovation costs for recent projects in the Roanoke area to
support our estimated cost of renovation.
4. Alternate #2 Subdivision of Parcel
We recognize that subdividing the parcel to allow for a stand - alone, new
station would become more difficult if the city attempts to accomodate
Chief Hobback's revised space planning request. New topographical
surveys of the site may also present some surmountable challenges.
However, the dense urban character of the commercial buildings in
Grandin Village, where multi -story buildings are constructed on "zero` lot
lines, should be considered and inform the new station's design. It may
take a creative approach to accomplish this alternative, but it is
achievable and well worth the effort to avoid demolishing the historic
station.
5. Additional Services and Costs
We are still within the window of opportunity to change the design
direction for the new Fire Station No. 7 without additional cost to the city.
When we first began discussing these alternatives, the contract with SECS
for design services was being negotiated and the Spectrum plan, which
was developed only to a concept level, was the basis for the project. We
believe that Mr. Huber's alternates, which are based on the same
information provided to Spectrum, actually carry this concept beyond the
level completed by Spectrum as part of our effort to convince you of its
feasibility. By electing to pursue one of I luber's options, the city's overall
scope of work with SFCS should not substantially increase. Much of the
same work will need to be performed, and if there are additional fees,
they would likely be offset by the cost savings of renovation vs. new
construction — which we estimate to be approximately $147,250 in the
revised alternate 41,
L r- !_C to Yom_
'JST FUOV_
City of Roanoke
Fire -EMS Station No. 7
Preliminary Space Needs Analysis - Two -Story
Fire Station
January 8, 2015
Programmed Space Program area Approx. room size
Public Area
lobby
120
12
x
10
Training I Cammunity Room - 25 classroom style
570
20
x
26.5
Training SWra9e
80
10
x
9
Jamlar Claud - (2) @30SF
60
6.
x
5
Public Reslrooms -(22 ;n1635F
126
7
x
9
Tom-Oul-Gear - (302 22-k22' lockers
_
335
2t
x
16
Subtotal
11035
6
x
a
Station offices
1303
16
x
10
Station Captain Office
192
16
x
12
Oerca(CIV Alaml office -3 worotalbrte
2a0
20
x
14
Vehicle Related Areas
Apparatus bays (3) 1, 18x80.(21'! 20rx80'
3,480
56
x
60
Oerrntamnatan Room
240
15
x
15
art.... Storage
L14 ;
13
x
6
Workshop
�196�__
14
x
14
SCSA
24
3
x
6
Tom-Oul-Gear - (302 22-k22' lockers
_
335
2t
x
16
Medical Supply close[
48
6
x
a
General SWrage
1303
16
x
10
Coro iom
c}
8
x
5 _
5 -
anical
McCM1anKal
200
to
x
I
11
Fire Personnel Area
Fitness Room
324
18
x
18
KileheNClnng Nea
832
26
x
32
Oay,nom
440
20
x
22
Officers Sleeping Quarters- i Roan 13 beds. 3 parsons on duly[
197
150
x
11
or er. snow.,
100
9.5
x
10.5
Crew Shorting )27 beds .9 rooms lti165 Sit each[
1485
15
x
11
7aleuShowe, Rooms(3 @90 sl eaon)
270
_....._.......
9.5
x
_
9.5
m.,.LLaundry _. _ _ _
72
9
x
St
Storega�nen Rdom
40
B
x
5 _
5 -
General Buildina Areas
Stales (2 stairs, 2 floes each)
880
20
x
11
Fire Pole (2 piles, 2 Sears each)
100
5
x
5
StomyelFulum Elevator
180
10
x
9
Machine Rear
90
10
x
9
MechamrallElectdral Room
300
15
X
20
Summa
Public Area
1036
I aWn Offices
472
Vehicle Related Nees
4,872
Fire Personnel Areas
3 ,760
City of Roanoke
Fire -EMS Station No. 7
Preliminary Space Needs Analysis - Two -Story
Fire Station
January 0, 2015
General euiddinq Areas
1,550
nGasWrlure /Cirmatan 25% 2,923
Grand Total SF 14,613 SF
1
-
i
F, "
CITY COUNCIL AGENDA REPORT
mr
To: Honorable Mayor and Members of City Council
Meeting: April 2, 2018
Subject: Request a Public Hearing for Western Virginia Water Authority
for a New 20 foot Public Sanitary Sewer Easement located on Tax
Map No. 2013004 also known as 24 Wells Avenue, N.W.
Background:
The Western Virginia Water Authority (WVWA), is requesting a new 20 foot
Public Sanitary Sewer Easement to construct, install, improve, operate, inspect,
use, maintain, repair or replace a sewer line or lines together with related
improvements including slope(s), if applicable (the 'Permanent Easement "),
together with the right of ingress and egress thereto from a public road, upon,
over, under, and across those tracts or parcels of land belonging to the City of
Roanoke designated as Official Tax Map No. 2013004. The purpose of the
easement is to serve the Claude Moore Complex Addition at the Roanoke
Higher Education Center located on an adjacent parcel of land designated as
Official Tax Map No. 2013012, owned by the Roanoke Higher Education
Authority. The location of said easement is described on the exhibit attached
hereto as "Exhibit A ".
Recommended Action:
Authorize the scheduling of a public hearing to consider the grant of the 20
foot easement on Tax Map No. 2013004, also known as 24 Wells Avenue, N.W.,
for April 16, 2018, at 7:00 p.m., or soon thereafter as the matter may be
reached, or at such later date and time as the City Manager may determine.
7
- - -- - - - -- J,--Z------------------
Robert S. Cowell, Jr.
City Manager
Attachment: "Exhibit A"
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Luke E. Pugh, P.E., City Engineer
Cassandra L. Turner, Economic Development Specialist
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2 THIS EXHIBIT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT VIE REPORT
AND ENCUMBRANCES MAY EXIST THAT AFFECT THE SUB.ECT PROPERTY THAT
ARE NOT SHORN HEREON.
3.
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aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 2, 2018
Subject: Request to Schedule a Public Hearing to Amend the Deschutes
Contract to Purchase City -Owned Property Located at 2002 Blue
Hills Drive, N.E. (Official Tax Map No. 7230101)
Background
Deschutes Brewery, Inc. executed a Sale and Purchase Contract (Contract) with
the City of Roanoke (City) effective April 20, 2016 whereby the City agreed to
sell approximately 49.4173 acres, located at 2002 Blue Hills Drive, N.E.,
(Official Tax Map #7230101) to Deschutes Brewery, Inc. for the construction
and operation of a brewery and warehouse facility (Facility). Subject to that
Contract Deschutes Brewery, Inc. agreed to acquire upon closing any additional
property on Mason Mill Road adjacent to the Facility should the City be
successful in acquiring such property. The City subsequently acquired 2320
Mason Mill Road, NE (Official Tax Map #7170504) consisting of approximately
1.2395 acres, 2402 Mason Mill Road, NE (Official Tax Map #7170505)
consisting of approximately 1.0606 acres and 2410 Mason Mill Road, NE
(Official Tax #7170509) consisting of approximately 0.9917 acres, and seeks to
amend the Contract to include these properties.
Under Section 15.2-1800, et seq., Code of Virginia (1950), as amended, prior to
selling City -owned property, the City is required to give public notice, conduct a
public hearing, and adopt an ordinance by City Council.
Recommended Action:
Authorize the City Clerk to schedule and advertise a public hearing on the
amendment of the Contract involving the purchase of City -owned property
located at 2002 Blue Hills Drive, N.E., to include 2320 Mason Mill Road, NE,
2402 Mason Mill Road, NE, and 2410 Mason Mill Road, NE, into the Contract
and make such other amendments to the Contract to effectuate this change, to
be held on April 16, 2018 at 7:00 p.m., or as soon thereafter as the matter may
be reached, or such other date and time as deemed appropriate by the City
Manager.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community
Development
Rob Ledger, Acting Director of Economic Development
INFORMATION ONLY
CITY COUNCIL REPORT
To: Honorable Mayor and Members of City Council
Date: March 23, 2018
Subject: Annual Homeless Winter Point -in -Time Count and
Homelessness Survey Report for 2018
Attached is the Blue Ridge Interagency Council on Homelessness Winter Point -
in -Time Count and Homelessness Survey report for 2018. This annual survey
is conducted in the month of January by jurisdictions in the Commonwealth of
Virginia in order to obtain baseline data on the number of homeless individuals
living in communities, and to ascertain basic demographic information about
that homeless population.
As indicated by the key findings beginning on page 8 of the attached report,
the number of homeless counted during the January survey in the Roanoke
region increased by approximately 19% from the 2017 report to 317
individuals. In spite of this increase, the longer term trend of decreasing
numbers over the past six years in the region results in an overall decrease of
43.5% since 2012. There was also noted a 25% reduction in the number of
those defined as experiencing Chronic Homelessness over the past year, and an
approximately 75% reduction in those defined as being in Chronic
Homelessness over the six year period between 2012 and 2018.
Of those surveyed, approximately 57% became homeless while living in
localities that make up the Blue Ridge Continuum of Care region.
Approximately 73% stated that they have a history of jail incarcerations.
Approximately 46% of individuals surveyed indicated they had been homeless
for more than one year. The Roanoke Rescue Mission continued to be the
largest shelter in the region housing approximately 78% of the homeless
counted in this 2018 survey, up from 66% a year ago.
The report also contains information regarding Veteran Homelessness, which
increased in the region by 15.6% over the last year, but has had an overall
decrease of 47% since 2013. There were 37 veterans counted, all were
sheltered, with four identified as chronically homeless.
Should members of City Council have any questions regarding this report,
please do not hesitate to contact me.
BRIAN TOWNSEND
Assistant City Manager
Attachment
Distribution: Council Appointed Officers
Steven Martin, Director of Human and Social
Services
Carol Tuning, Homeless Assistance Team
This report still requires editorial
changes.
DRAFT
2018 Annual
Point -In -Time
Report
Blue Ridge Continuum of Care lit
February 2018 ewe
Acknowledgements
CHAIR, BLUE RIDGE CONTINUUM OF CARE
Carol Tuning
CHAIR, BLUE RIDGE INTERAGENCY COUNCIL ON HOMELESSNESS
Paula Prince
AUTHORS
Matt Crookshank
Daniel W. Merendo
DATA COLLECTORS AND ANALYSTS
Matt Crookshank
Ben Bristoll
REPORT DESIGN
Alison Jorgensen
CS
COUNCIL OF
COMMUNITY
SERVICES
Report prepared for the Blue Ridge Interagency Council on Homelessness by the Council of Community Services
Page 2
Blue Ridge Interagency Council
on Homelessness
CHAIR
Poula Prince, PHD, Jefferson College of Heath Sciences
MEMBERS
Annette Lewis, Total Action for Progress
Bill Duncan, Blue Ridge Independent Living Center
Brian Geiser, Roanoke City Sheriffs Department
Bryan Hill, Roanoke Valley- Allegheny Regional Commission
Bruce Phipps, Goodwill Industries
Carly Villarreal, Carilion
Carol Tuning, City of Roanoke
Dan Merenda, Council of Community Services
Dan! Poe, Downtown Roanoke, Inc.
Dave Prosser, Freedom First Credit Union
David Bustamante, Roanoke Redevelopment & Housing Authority
Dawn Riddle, Allegheny County Social Services
Debbie Brown, Greene Memorial United Methodist Church
Felicia Prescott, Alleghany Highlands Community Services
Isabel Thornton, Restoration Housing
Jennings Tardy, Roanoke City Police Department
John Garland, Roanoke City Council Member
Judy Hough, City of Salem
Judy Cusomano, Jefferson College of Health Sciences
Keith Holland, City of Roanoke
Lee Clark, Rescue Mission of Roanoke
Maloro Horn, Roanoke City Public Schools
Mike Patterson, City of Roanoke
Monica Seiler, Captain, Salvation Army
Pamela Hall, Lewis -Gale - Allegheny
Torri Jones, Salem VAMC
Tracy Kochel, BlueRidge Behavioral Health Care
Sherry Stull Scott HIII Retirement Community
�� 0
BOT ETO U R T �'I
ROANOKE qW
Page 3
Survey Volunteers
Breanna Barbeau
Courtney Hicks
Stephanie Petruzzi.
Adam Battaglia
Dere' Hicks
Rachael Poff
Taylor Bilbrey
Elisabeth Hinkle
Katie Poulos
Ben Bristoll
Amanda Holcomb
Paul Powell
Emilie Brown
Zoe Huddleston
Phillip Priest
Heather Brush
Machele Huff
Kimberly Reed
Lance Carson
Maria Iftikhor
Heidi Rossow
Brittany Cochran
Alison Jorgensen
Daniella Schneider
Sara Cori
Megan Kish
Katherine Schuz
Matt Crookshank
Alexandra Leaverton
Danielle Shell
Judy Cusumano
Ellin Li
Sarah Tesfamariam
Francis Dong
Elizabeth Lilly
Emily Todd
Korhe DiRuzza
Nicole Maalouf
Susan Trout
Katherine Donaldson
Jana Manning
Grace Valiulis
Kevin Duffy
Joanna Mason
Dillon Via
Ocie Fidler
Deepiko Mathialagon
Kimberly Waters
Shane Fletcher
Jackson May
Karalee Watts
Ashley Frankie
Kelsey McWey
Emily Weinberg
Emma Gorey
Nicole Miller
Benjamin Wilkie
Michael Gumpert
Lonell Otey
Bruce Williams
Neil Harrison
Sandy Peggins
Marianna Wills
t 1i. Y
Contents
About this Report
Methodology
Part One: 2018 Point -in -Time Count Key Findings
All Homeless People
Homelessness by Household Type
Homelessness by Subpopulation
Point in Time Count by Program
Trends Over Time: 2012 to 2018
Trends in Homeless Count - All Populations
Trends in Veteran Homelessness
Trends in Chronic Homelessness
Trends in Family Homelessness
Part Two: 2018 Point -in -Time Survey Key Findings
Housing and Homelessness
Foster Care and Incarceration
Coming to Roanoke
Health Care and Emergency Room Usage
Income
Educational Attainment
Disabilities
Conclusion
Appendix A: Definition of Terms
Appendix B: 2018 Point -in -Time Data Detail
Appendix C: Survey Instruments
Page 5
6
7
8
8
8
8
9
10
10
10
11
11
12
12
12
12
15
15
15
15
14
15
17
26
About this Report
Point -in -Time (PIT) counts of sheltered and unsheltered people experiencing homelessness occur
yearly in each jurisdiction in Virginia, and across the country. This count offers a snapshot of
homelessness on a single night and takes place in late January. In order to qualify for federal
homeless assistance funds, the U.S. Department of Housing and Urban Development (HUD) requires
communities to perform this task. The Blue Ridge Interagency Council on Homelessness, the
governance body for homeless services in the region, is the lead entity that conducts the PIT count
annually. The data collected provides valuable information to area service providers, policy makers,
and the general public on the individual and family challenges and barriers associated with
homelessness.
The PIT Count also provides an estimate of the number of people experiencing homelessness within
particular populations, such as people with chronic patterns of homelessness, families with children,
veterans experiencing homelessness, and people under the age of 25 who are experiencing
homelessness on their own, not in the company of their parent or guardian. This report includes
demographic characteristics for all people experiencing homelessness and characteristics of those
across sub - populations. This report also examines changes over time in the overall count and in
certain demographic characteristics of people experiencing homelessness.
Homelessness directly affects thousands of Virginians annually. According to the Annual Homeless
Assessment Report (AHAR) to Congress by the U.S. Department of Housing and Urban Development,
in 2017 there were 6,067 homeless people in Virginia during a 24 hour count taken in January by
localities statewide. This represents a decrease of 3.2% over those counted in 2016. Of the 6,067
counted in 2017, the vast majority (63.4 %) were sheltered.
2017 Virginia Homeless Count
U ^c -else rey l0'6 -.
Methodology
This 2018 Point -in -Time Count and Homeless Survey Report
presents data obtained on a single night in January from
sheltered and unsheltered people in the Blue Ridge
Continuum of Care Region of Virginia: Allegheny County,
Botetourt County, Craig County, Roanoke County and the
cities of Covington, Roanoke and Salem. The instruments
used to collect survey data were the Vulnerability Index -
Service Prioritization Decision Assistance Tool (VI- SPDAT)
v2.0 for single adults, the VI -SPDAT v2.0 for families, and
16 supplemental questions. The survey was administered
voluntarily. Families with children were only surveyed once,
as a household. Adults in households without children were
surveyed individually. This 2018 report uses hard count and
survey data obtained directly from the Homeless
Management Information System (HMIS) for most
programs.
The VI -SPDAT v2.0, the Continuum of Care's primary common assessment instrument, is administered to
all homeless individuals and /or families upon entry into the region's coordinated system of care to
determine 1) the level of vulnerability for a homeless person or family; and 2) to prioritize services based
on vulnerability. Data from the VI -SPDAT are entered into the Homeless Management Information
System (HMIS) in additional to other essential elements such as demographic characteristics;
homelessness and housing histories; and income and benefit amounts.
Individuals fleeing domestic violence were counted and surveyed by program case workers outside of
the HMIS (N =16). These data were then aggregated with the overall count and other survey responses.
Data for individuals identified as unsheltered (N=11) were obtained and recorded on paper forms used
by homeless service providers from the City of Roanoke's Homeless Assistance Team (HAT), the Salem
VA Medical Center and volunteers from the Jefferson College of Health Sciences. This dedicated group
searched the streets, under bridges, in doorways and other places to identify, count and interview the
unsheltered on the night of January 24, 2018. Volunteers in the Alleghany Highlands also worked to
identify unsheltered individuals in the rural areas of the region. No unsheltered individuals were
identified in the rural communities.
Page 7
Part One: 2018 Point -in -Time
Count Key Findings
All Homeless People
• On January 24 2018, 317 people were experiencing homelessness in the Roanoke Region. A
majority, 96.5 %, (306) were staying in emergency shelters, and 3.5% (11) were in unsheltered
locations.
18.3 percent (58) of people experiencing homelessness were children, 74.4% (236) were over the
age of 24, and 5.7 percent (18) were between the ages of 18 and 24.
Between 2017 and 2018, the number of people experiencing homelessness in the Roanoke
Region (including Allegheny County) increased by 18.7 %. (267 in 2017 to 317 in 2018).
Homelessness decreased among people staying in unsheltered locations by 35.3 %. (17 in 2017 to
11 in 2018)
A trend of decreasing numbers since 2012 in the Roanoke Region shows that homelessness has
decreased by 43.5% (561 in 2012 to 317 in 2018).
Homeless by Household Type
• There were 228 people experiencing homelessness in adult only households, accounting for
72.0% percent of the homeless population. Most (92.5 %) were over the age of 24. Five percent
were between 18 and 24 (12).
• There were 89 people in families with children experiencing homelessness, representing 28
percent of the homeless population. Of people in families with children, 65.2 percent (58) were
under the age of 18, 28 percent were over 24, and seven percent were between 18 and 24 (6).
• Between 2017 and 2018, homelessness among individuals increased by 15.7 percent. Declines in
the numbers of unsheltered individuals (17 in 2017 and 11 in 2018) were offset by increases in the
numbers of sheltered individuals (250 in 2017 and 306 In 2018).
• Homelessness among people in families with children counted on a single night increased by
27.1% between 2017 (70) and 2018 (89). The number of homeless family households increased by
21.7% between 2017 (23) and 2018 (28).
Homeless by Subpopulation
• In January 2018, 37 veterans were experiencing homelessness, representing an increase of 15.6%
over 2017 (32). All were homeless in households without children and all were staying in shelters.
• There were 27 individuals and 8 people in families with children with chronic patterns of
homelessness.
• Chronic homelessness declined by 25.0 percent between 2017 (48) and 2018 (56), and by 75.8
percent between 2012 (149) and 2018.
• There were 11 unaccompanied homeless youth between the ages of 18 and 24 counted in
January 2018 (1 was unsheltered). There were 11 individuals in four parenting youth households (4
youth); all were sheltered.
Page 8
Point -in -Time Count by Program
The chart below shows the number of individuals and families counted and sorted by the
programs and agencies that served them when the count was conducted on January 24, 2018.
The Roanoke Rescue Mission is the largest emergency shelter provider in the Blue Ridge
Continuum of Care. Seventy -eight percent (247) of the homeless population (317) counted in
2018 were sheltered at the Rescue Mission. The Mission had sixty -six percent (177 of 267) of the
individuals identified in the 2017 count.
ARCH BRBH
0
1
0
0
1
ARCH Famines and 911e Warren
0
ID
1
3
10
ARCH Veterzns HOaLn"M Contra,,[
0
11
12
0
12
Famay PmmBe Housing far Fanilies WOR
Ciddren
8
0
0
0
8
Reu Mts9an Men's 5nelter
0
117
20
19
117
Resme Musian Women & Cnldren's
Center iwCQ
68
62
l
9
130
Red Shield lodge
0
12
3
1
12
safe Home systems
8
1
0
0
9
Isneg Paint
5
1
0
0
7
WuM2sed
0
11
0
1
11
Trends Over Time: 2012 to 2018
Trends in Homeless Count - All Populations
In 2012, the Blue Ridge Continuum of Care began a transformation of its service system that included
changes in strategies to more effectively reduce homelessness. Based on national research, the new
strategies focused on providing targeted homelessness prevention services and rapidly re- housing
those who found themselves in a homeless condition and then providing them with the support
services needed for them to maintain housing stability in the long -term. The Housing First model is
one component of an ongoing effort by the Blue Ridge Interagency Advisory Council and the
Continuum of Care to improve services and efficiencies. Between 2012 and 2018, the number of
people experiencing homelessness has been reduced by 43.5% from 561 to 317.
43.5°.6 Reduction in Overall Homelessness , 48.6% Reduction in Veteran Homelessness
75 i _ 7q
w
50
25
Trends in Veteran Homelessness
The number of veterans experiencing homelessness in 2018 increased by 15.6% over last year but has
declined by 47.1% since 2013. Initiatives such as Michelle Obama s Mayors Challenge to End Veteran
Homelessness in 2014 and Roanoke's participation brought additional attention and resources to
ending homelessness among the veteran population. In November 2015, Roanoke s Blue Ridge
Continuum of Care announced that it had achieved functional zero in its efforts to end homelessness
among veterans. Functional zero is the point at which there are sufficient resources and a response
structure in place to house all veterans entering homelessness within 30 days and that no veterans
are in unsheltered situations or experiencing chronic homelessness. In 2018 there were 37 veterans
counted, all were sheltered and four were identified as chronically homeless.
Page 10
50
Trends Over Time: 2012 to 2018
Trends In Chronic Homelessness
In 2018 there were 36 chronically homeless individuals counted. Chronic homelessness refers to an
individual with a disability who has been continuously homeless for a year or more or has experienced
at least four episodes of homelessness in the last three years where the combined length of time
homeless was at least 12 months. Chronic homelessness is challenging in that individuals and families
in this category typically have mental health, substance abuse or other underlying problems that
causes homelessness and that require intense service interventions. Reducing chronic homelessness
has been a priority for the Blue Ridge Continuum of Care and new strategies and targeted resources
have been introduced as part of the systems transformation begun in 2012. One such strategy is the
use of a "by name" list where case managers from a variety of service providers come together on a
regular basis to identify the needs of the chronically homeless and to prioritize housing placements
utilizing objective scoring tools designed to measure vulnerability and level of service needs.
Individuals with the most severe needs are prioritized for services first. Housing resources dedicated
to those experiencing chronic homeless have been implemented this year, contributing to the
reduction in the number of individuals experiencing chronic homelessness.
74.3% Reduction in Chronic Homelessness ' 44.0% Reduction in Family Homelessness
Trends in Family Homelessness
The impact of rapid re- housing strategies on families has been well researched and proven
effective. The Family Options Study published by HUD in 2015 showed that rapid re- housing
reduced episodes of homelessness in emergency shelter and that both housing subsidies and rapid
re- housing services were cost effective. Over the period of 2012 to 2018, the Blue Ridge Continuum
of Care's efforts to reduce family homelessness through rapid re- housing and other interventions
have proven to be both cost and program effective. Since 2012, homelessness among families has
been reduced from 50 families in 2012 to 28 families in 2018, a 44% reduction. The number of
people in families with children has declined by 32.6% over the same period from 132 in 2012 to 89
in 2018).
Page 11
Part Two: 2018 Point -in -Time
Survey Key Findings
There were a total of 255 individuals and households that were eligible to participate in the survey.
Of those, 56.5% (n =144) chose to participate. The survey instruments used to collect data are 1) the
Vulnerability Index & Service Prioritization Decision Assistance Tool (VI- SPDAT) v2.0 for single
adults, 2) the Vulnerability Index & Service Prioritization Decision Assistance Tool (VI- SPDAT) v2.0
for families, and 3) a supplemental survey designed to capture additional data regarding
characteristics. The average VI -SPDAT score for single adults was 5.4 (out of 17); the average VI-
SPDAT score for f6milies was 7.3 (out of 22).
Housing and Homelessness
• Singles: 38 of 83 (45.8 %) indicated that it had been one year or more since living in
permanent stable housing (71 of 143 (49.6°0) in 2017)
• Families: I of 9 (11.1 %) responded that it had been one year or more since living in permanent
stable housing (1 of 16 (6.25 %) in 2017)
• Singles: 9 of 83 (10.8 %) reported having 4 or more episodes of homelessness in the last three
years (16 of 143 (11.2 %) in 2017). Two individuals reported having more than 10 episodes of
homelessness in the lost three years.
• Families: 0 of 9 (0 %) reported having 4 or more episodes of homelessness in the last three
years (1 of 16 (6.25%) in 2017)
Foster Care and Incarceration
• 100% (3 of 3) of unsheltered individuals participating in the survey reported a history of jail
incarcerations.
• 105 of 144 (73.0 %) of the total number of individuals surveyed reported a history of jail
incarcerations (115 of 163 (70.5 %) in 2017); 34 of the 144 (23.6 %) reported having been to
prison (38 of 163 (23.3 %) in 2017).
Coming to Roanoke
• 48 of the 111 (43.2 %) individuals participating in the supplemental survey reported living
outside of the Continuum of Care's service area prior to becoming homeless (65 of 163
(39.9 %) in 2017).
"It is not a good experience to be homeless. It's like being stepped on
by society. It's feeling defeated all the time. Being disabled doubles
that for me. It's a struggle to be happy. I don't do drugs."
Page 12
Part Two: 2018 Point -in -Time
Count Key Findings (continued)
Health Care and Emergency Room Usage
• 65 of the 144 (45.14 %) individuals surveyed reported having no health insurance (78 of 163
(47.9 %) in 2017).
• 18 of the 83 (21.7 %) single adults surveyed reported receiving health care at an emergency room
3 or more times in the last six months. These individuals used the ER a total of 122 times in six
months (6.8 visits per individual. Six individuals reported visiting more than 10 times in the last 6
months).
• In 2017, 45 of 163 (27.6 %) individuals surveyed reported receiving health care at an emergency
room 3 or more times in the last six months. These individuals used the ER a total of 185 times in
six months (4.1 visits per individual - one individual reported visiting more than 10 times in the last
six months).
Income
• Singles: 37 of the 83 (44.6%) single adults surveyed reported having some form of income.
• Families: 6 of the 9 (66.7 %) families surveyed reported having some form of income.
(76 of 163 (46.6 %) in 2017).
Educational Attainment
• Post - graduate: 2 (1.4%)
• College graduate: 1 (0.7%)
• Some college: 16 (11.1 %)
• High school diploma /GED: 58 (40.3%)
• No diploma /GED: 45 (51.5 %)
• Refused: 22 (15.3 %)
EM
Disabilities
• 18.8% (27 of 144 individuals) reported
having a permanent physical disability
that limits his /her mobility (14% (23 of 163
individuals) in 2017).
Conclusion
This year is the first year since 2012 that one -night homelessness has increased in the Roanoke
Region since 2012. Likely contributors to the 18.7% increase are funding cuts to vital links in our
community's coordinated response to homelessness. Funding for homelessness prevention
services from private sources decreased by more than 50% in the 2017 -2018 fiscal year.
Emergency financial assistance for rent and utility payments through the City of Roanoke's
Department of Social Services was eliminated this year, creating additional burdens on our
homelessness response system. If these funds are not replaced or are cut further, our community
should anticipate continuing challenges in providing effective prevention and diversion services
for individuals and families on the brink of homelessness.
Even with the increase in overall homelessness this year, there are several notable achievements
and reasons for optimism. Unsheltered homelessness was down 55% this year over last (17 in 2017
to 11 in 2018) and chronic homelessness decreased by 25% (48 in 2017 to 36 in 2018). Chronic
homelessness has decreased 74.3% since 2012 (140 in 2012 to 36 in 2018). Our community has
instituted structural systems to better target resources to individuals experiencing chronic
homelessness and have increased the availability of permanent supportive housing resources
dedicated to this population that have contributed to this progress.
Perhaps the most significant achievement this year is the Roanoke Rescue Mission's full
participation in the community's Homeless Management Information System (HMIs). For the first
time, all non- domestic violence emergency shelter data for the 2018 Point -in -Time Count was
pulled directly from the HMIS. Because the Rescue Mission has 68% of the emergency shelter
beds in our community and 78% of the individuals counted in this year's PIT Count were staying at
the Rescue Mission, having data in our HMIS is game- changing. Data will provide limitless
opportunities for community -level planning, service coordination and resource targeting.
Opportunities for obtaining additional resources in the community will be more abundant. The
Rescue Mission's role as our community's largest emergency shelter provider is becoming even
more prominent, as evidenced by this years PIT data.
While we still have work to do, collaboration in our community remains strong. We consider
ourselves fortunate to have dedicated, caring service providers and community leaders who work
tirelessly each day to ensure that homelessness in our region is rare, brief, and non - recurring.
Page 14
Appendix A: Definition of Terms
Chronically Homeless Individual refers to an individual with a disability who has been
continuously homeless for 1 year or more or has experienced at least four episodes of
homelessness in the last 3 years where the combined length of time homeless in those occasions
is at least 12 months.
Chronically Homeless People in Families refers to people in families in which the head of
household has a disability and has either been continuously homeless for 1 year or more or has
experienced at least four episodes of homelessness in the last 3 years where the combined
length of time homeless in those occasions is at least 12 months.
Continuums of Care (CoC) are local planning bodies responsible for coordinating the full range
of homelessness services in a geographic area, which may cover a city, county, metropolitan
area, or an entire state.
Emergency Shelter is o facility with the primary purpose of providing temporary shelter for
homeless people.
Homeless describes a person who lacks a fixed, regular, and adequate nighttime residence.
Individual refers to a person who is not part of a family with children during an episode of
homelessness. Individuals may be homeless as single adults, unaccompanied youth, or in multiple -
adult or multiple -child households.
Other Permanent Housing is housing with or without services that is specifically for formerly
homeless people, but that does not require people to have a disability.
Parenting Youth are people under age 25 who are the parents or legal guardians of one or
more children (under age 18) who are present with or sleeping in the same place as that youth
parent, where there is no person over age 24 in the household.
Parenting Youth Household is a household with at least one parenting youth and the child or
children for whom the parenting youth is the parent or legal guardian.
Rapid Rehousing is a housing model designed to provide temporary housing assistance to
people experiencing homelessness, moving them quickly out of homelessness and into permanent
housing.
Page 15
Permanent Supportive Housing (PSH) is a program designed to provide housing (project- and
tenant - based) and supportive services on a long -term basis to formerly homeless people. HUD
McKinney - Vento- funded programs require that the client have a disability for program eligibility,
so the majority of people in PSH have disabilities.
People in Families with Children are people who are homeless as part of households that have
at least one adult (age 18 and older) and one child (under age 18).
Point -in -Time Counts are unduplicated 1 -night estimates of both sheltered and unsheltered
homeless populations. The 1 -night counts are conducted by Continuums of Care nationwide and
occur during the last week in January of each year.
Safe Havens are projects that provide private or semi - private long -term housing for people with
severe mental illness and are limited to serving no more than 25 people within a facility. People
in safe havens are included in the 1 -night PIT count but, at this time, are not included from the 1-
year shelter count.
Sheltered Homelessness refers to people who are staying in emergency shelters, transitional
housing programs, or safe havens.
Transitional Housing Programs provide people experiencing homelessness a place to stay
combined with supportive services for up to 24 months.
Unaccompanied Youth (under 18) are people who are not part of a family with children or
accompanied by their parent or guardian during their episode of homelessness, and who are
under the age of 18.
Unaccompanied Youth (18 to 24) are people who are not part of a family with children or
accompanied by their parent or guardian during their episode of homelessness, and who are
between the ages of 18 and 24.
Unsheltered Homelessness refers to people whose primary nighttime residence is a public or
private place not designated for, or ordinarily used as, a regular sleeping accommodation for
people (for example, the streets, vehicles, or parks).
Veteran refers to any person who served on active duty in the armed forces of the United States.
This includes Reserves and National Guard members who were called up to active duty.
Page 16
Appendix B: 2018 Point -in -Time Data Detail
ALL HOUSEHOLDS
Households With at least one Adult and one � =Iffllffllffl
Child Emeraencv Transitional
Total Number of Households
Total Number of Persons (Adults and Children)
Number of Children (Under Age 18)
Number of Young Adults (Age 18-24)
Number of Adults (Over Age 24)
Gender (adults and children)
Female
Male
Transgender
Does Not Identify as Male /Female/Tmnsgender
Ethnicity (adults and children)
Non- Hispane/Non- Latino
HapanicJLatino
Race (adults and children)
White
Black or African - American
Asian
American Indian or Alaska Native
Native Hawaiian or Other Pacific Islander
Multiple Races
28
0
0
26
23
21.7 %
89
0
0
89
70
27.1
58
0
0
58
45
28.9%
6
0
0
6
3
100.0%
25
0
0
25
22
13.6%
0
0
0
0
0
53
0
0
53
36
0
0
36
0
0
0
0
0
0
0
0
0
C
0
0
0
0
0
7a 0 0 74
n 0 0 11
0 0 0
4 0 4
Chronically Horal
Total Number of Households 0 3
Total Number of Persons 8 0 ji 8 5 1 60.0%
Page 17
r
r
00
00
0o
vv
00
om
00
®o
Chronically Horal
Total Number of Households 0 3
Total Number of Persons 8 0 ji 8 5 1 60.0%
Page 17
ALL HOUSEHOLDS
Households without Children
Total Number of Households
Total Number of Persons (Adults)
Number of young Adults (Age 18 -24)
Number of Adults (Over Age 24)
Gender
Female
Male
Transgender
Does Not Identify as Male(FemaletTransgender
Ethnicity
Non- HispaniclNon- Latino
Hispanic/Latino
Race
White
Black or African- American
Asian
American Indian or Alaska Native
Native Hawaiian or Other Pacific Islander
Multiple Races
Emergency Transitional
216
0
11
227
197
15.2%
217
0
11
228
197
15.7%
11
0
1
12
18
-33.3%
201
0
10
211
179
17.9%
5
0
5
0
> 500%
204 0 io 214
5 0 6
0 0 0
8 0 8
116
O
8
r
73
0
2
75
00
0
00
1
2
0
1
3
1
0
0
1
14
0
0
14
204 0 io 214
5 0 6
0 0 0
8 0 8
116
0
8
124
73
0
2
75
1
0
0
1
2
0
1
3
1
0
0
1
14
0
0
14
0
0
0
10
0
10
Chronically Homeless
Total Number of Persons 27 0 27 1 43
Page 18
ALL HOUSEHOLDS
Households with Only Children (under age ®®
18) Emergency Transitional
Total Number of Households
Total Number of Children (Under 18)
Gender
Female
Male
Transgender
Does Not Identify as MalelFemalerrmnsgender
Ethnlelty
Non-Hispanic/Non-Latino
Hispanidi-atino
Rai
White
Black or African- American
Asian
American Indian or Alaska Native
Native Hawaiian or Other Pacific Islander
Multiple Races
0
0
r 0
10
0
0.0%
0
0
0
0
0
0.0%
r
r
r
r
00
00
00
00
0o
vv
00
®v
00
®v
r r r
0o vv
00 ®o
00 ®v
r
r
v
00
00
00
00
0o
vv
00
00
00
00
00
�o
loo
�o
Chronically Homeless
Total Number of Persons 0 0 1 0 0.0%
Page 19
VETERAN HOUSEHOLDS ONLY
Veteran Households with at least one Adult
and one Child Ememencv Transitional
Total Number of Households
Total Number of Persons (Adults and Children)
Total Number of Veterans
Gender (veterans only)
Female
Male
Transgender
Does Not Identify as Male /Female /Transgender
Ethniehy (veterans only)
Nan- Hispanic/Non- Latino
Hispanic/Latino
Race (veterans only)
While
Black or African- American
Asian
American Indian or Alaska Native
Native Hawaiian or Other Pacific Islander
Multiple Races
0 0
0
0
0
0.0%
0 0
0
0
0
0.0%
0 0
0
0
0
0.0%
r
r
r
r
00
00
00
vv
o0
00
00
®o
00
®o
00
00
0 0 0 0
0 0 0 0
0 0 0
0 0 0
0
t
r
r
00
00
00
00
00
00
00
00
Chronically Homeless (veterans only)
Total Number of Households 0 0 0 0.0%
Total Number of Persons 0 0 0 0 0.0%
Page 20
VETERAN HOUSEHOLDS ONLY
Veteran Households without Children
Total Number of Households
Total Number of Persons
Total Number of Veterans
(lender (veterans only)
Female
Male
Transgender
Does Not Identify as MalelFemalelTransgender
Ethnicity (veterans only)
Non- Hispanafflon- Latino
Hispanic,l-mino
Race (veterans only)
While
Black or African- American
Asian
American Indian or Alaska Native
Native Havvaiian or Other Pacific Islander
Multiple Races
Emergency Transitional
37
0
34
0
37
32
15.6
38
0
0
38
32
18.8
37
0
0
37
32
15.6 %
3
0
34
0
00
H0 it
S�
00
35 0 0 35
i 0 0 1
0 0 0
1 0
00
00
S�
00
35 0 0 35
i 0 0 1
0 0 0
1 0
0®
00
00
00
00
00
vv
0®
00
vv
00
00
�o
Chronically Homeless (veterans only)
Total Number of Persons 0 4 1 0
Page 21
UNACCOMPANIED YOUTH HOUSEHOLDS
Total Number of Unaccompanied Youth
Households -
Total Number of Unaco Youth
Number of Unacc Youth (under 18)
Number of Unacc Youth (18 - 24)
Gender (unacc youth)
Female
Male
Transgender
Does Not Identify as Male /Female/Transgender
Ethnicity (unacc youth)
Non- Hispanic/Non- Latino
HispanidLatino
Race (unacc youth)
White
Black or African - American
Asian
American Indian or Alaska Native
Native Hawaiian or Other Pacific Islander
Multiple Races
Chronically Homeless (unacc youth)
Total Number of Households
Total Number of Persons
Sheltered Unsheltered 2018 1 2111 Percent
Total Total Change
10
0
1
17
3
266.7%
10
0
1
11
3
266.7%
0
0
0
0
1 0
0.0%
10
0
1
71
3
266.7%
5
0
0
5
4
0
1
5
1
0
0
1
0
0
0
0
0
0
0
0
00
0
Too vv
goo 00
goo ®v
1
r
1
2
3
-33.3%
7
0
1
2
3
-33.3%
00
00
00
�o
1
0
1
2
3
-33.3%
7
0
1
2
3
-33.3%
Page 22
PARENTING YOUTH HOUSEHOLDS
Total Number of Parenting Youth Households
Total Number of Persons in Parenting Youth
Households
Number of Parenting Youth
(youth parents only)
Number of Parenting Youth (under 18)
Number of Parenting Youth (18 - 24)
Number of Children with Parenting Youth
(children under 18 with parents under 25)
Number of Persons Missing HoH
Gender (youth parents only)
Female
Male
Tmnsgender
Does Not Identify as Male/Femalerrransgender
Edenift (youth parents only)
Non- HispaniclNon- Latino
Hispanir/Latino
Race (youth perarlte only)
White
Black or African- American
Asian
American Indian or Alaska Native
Native Hawaiian or Other Pacific Islander
Multiple Races
Chronically Homeless
Total Number of Households
Total Number of Persons
Prri —nry Tranclfinnol
4
0
0
4
2
100.0%
11
0
0
11
4
175.0%
4
0
0
4
0
> 400
0
0
0
0
0
0.0%
4
0
0
4
2
100.0%
2
0
0
2
2
0.0%
0
0
0
0
0.0%
r r
vv ao
r
r
0
0
0.0%
IF 0
0
0
0
0
0.0%
00
®o
vv
®y
r r
vv ao
0
0
0
0
0
0.0%
IF 0
0
0
0
0
0.0%
00
00
00
00
0
0
0
0
0
0.0%
IF 0
0
0
0
0
0.0%
Page 23
Homeless Subpopulations
Adults with a Serious Mental Illness
Adults with a Substance Use Disorder
Adults with HIV /AIDS
Victims of Domestic Violence (Optional)
Emergency Transitional Safe Haven
22
0
0
22
1
22
0
0
22
4
1
0
0
1
0
23
0
0
23
2
Page 24
c
CITY OF ROANOKE
OFFICE OF TIIG CITY CLERK
215 ('hnreh Avenue, S. W., Boom 456
Roanoke, Virginia 241111 -1536
TWo (545)853 -2541
1" (5 0u ff41)1 N53 -1145
%'1'U: RIIANIP: Ni. MOON REYNOLDS, NIN(
E ,nd: dvrlgn rnnnoker °'A0° CI(('13JA F. M('('OV
('1(e (In'),
Dep„ly ('it, Clark
('EX ELIA'1'. WERR, CM('
A,.i,nun Depn¢ (117 ('Jerk
April 3, 2018
Brent Robertson, Secretary
Western Virginia Regional Industrial Facility Authority
Franklin County
County Administrator
1255 Franklin Street, Suite 112
Rocky Mount, Virginia 24151
Dear Mr. Robertson:
This is to advise you that J. Granger MacFarlane has qualified as the City Appointee of
the Western Virginia Regional Industrial Facility Authority for a four -year term of office
ending February 3, 2022.
Sincerely,
Stephanie M. Moon Reynolds, M C
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, J. Granger MacFarlane, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as the Roanoke City Appointee of Western Virginia Regional
Industrial Facility Authority for a four year term of office ending February 3, 2022,
according to the best of my ability. (So help me God)
%ll
' I
r
The foregoing oath of office was taken, ,ssworn �to, and subscribed before me by
J. Granger MacFarlane, thispfiday of 2018.
Brenda S. Hamilton, Clerk of the Circuit Court
B Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of April, 2018.
No. 41087 - 040218.
A RESOLUTION approving the Roanoke Regional Airport Commission's 2018 -2019
proposed operating and capital budget upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that in accordance with the
requirements of the Roanoke Regional Airport Commission Act, as amended, and the Roanoke
Regional Airport Commission Contract dated January 28, 1987, as amended, the City of
Roanoke hereby approves the Roanoke Regional Airport Commission's 2018 -2019 proposed
operating and capital budget, as well as a separate listing of certain proposed capital
expenditures, as more particularly set forth in a report from the Roanoke Regional Airport
Commission to this Council dated March 28, 2018.
3:AMe asu res iAiY POie Co,mdssior Anneal uadgen 20_e.doc
ATTEST:
Y'Y)- M.,
T' "" C.ty Clert2'
ROANOKE REGIONAL AIRPORT COMMISSION
5202 Aviation Drive
Roanoke, VA 24012 -1148
(540) 362 -1999
FAX (540) 563 -4838
w .flyroa.com
March 27, 2018
Stephanie Moon Reynolds, MMC
City Clerk, City of Roanoke
215 Church Avenue, S.W.
Noel C. Taylor Building, Room 456
Roanoke,VA 24011
Dear Ms. Reynolds:
In accordance with the requirements of the Roanoke Regional Airport Commission Contract
dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is submitting its
Operating Budget (Attachment 1) to Roanoke City Council for approval. This Budget was adopted by the
Commission at its meeting on March 27, 2018. We are also providing a separate listing of Capital
Expenditures which are expected to exceed $100,000 in cost and are intended to benefit five or more
future accounting periods (Attachment II).
You will note that no deficit is anticipated in either the Operating Budget or for the listed Capital
Expenditures; therefore, no additional appropriations are being requested or anticipated from the City
or the County of Roanoke. Formal approval of the Operating Budget and the Capital Expenditure List by
resolution of each of the participating political subdivisions would be appreciated.
I would be pleased to respond to any questions or comments that you may have with regard to
this matter prior to addressing City Council. I am enclosing it copies of this letter and attachments for
your packets. I understand that this item is to be included on the April 2nd Council Agenda. On behalf of
the Commission, thank you very much for your assistance and cooperation.
Sincerely,
Tim Bradshaw, A.A.E.
Executive Director
Attachments
Attachment I
Roanoke Regional Airport Commission
Budget Executive Summery
Proposed Budget FY 19 vs. Actual Budget FY 18
Proposso Budget Annual Budget
FY 19 FY1a $Change %Change
Operating Revenues
Airfield
1,441,000
1,328.000
113000
9%
General AV:atkrn
505,000
486,000
19,000
4%
Terminal Related
6,709,000
6,575,000
134,000
2%
Other Revenue.
361,000
351,000
10000
3%
Interest on I ... Menta
111,000
129,000
(18,000)
-14%
Gaini(Loss) on Sale of Assets
5,000
5,000
-
0%
Steve Funds
249,000
367000
(116,000)
32%
Federal Reimbursable Funtls
111,000
112,000
(1,000)
-1%
OHS Public Safety Grant
100,000
(100,000)
-100%
Total Operating Revenues
9492,000
9,453,000
39,00
041%
Operations and Maintenance Expenses
Salarlea, Wages and Benefits
5,293,855
5,016,677
2".178
6%
Operating Expenditures
3.955,689
4,350,651
(394,962)
-9%
Other Maintenance B Improvement Projects
203,400
48,150
155,250
100%
Debt Service
_
-
0%
Interest - Parking Lot
3,000
3,000
-100%
Total Operations and Maintenance Expenses
9,455,944
9,415478
40,466
0%
Dismal Not Income
36,056
37.522
1466
4%
Capital Revenues
Federal AIP Entitlements
2.948638
4,309,000
(1,364,362)
32%
State Ent4lemanis- Consist
1 ,791
1,678,000
118,434
7%
Slate Entlfiements - Prior Year
2,617,528
79000
2,538,528
3213%
Passenger Facility Charges(PFC)
1,215,000
1,200,000
15,000
1%
Other Funds
650,000
-
550,000
100%
Relassol Earnings
335,652
(547,661)
863,323
161%
Total Capital Revenues
9 ,559,262
6,718,339
2,640,923
42%
Capital Expenses
Capital Projects
9,559,262
6.718,339
2,640,923
42%
Total Capital Projects
9,559,262
6.718,339
2,840,923
42%
Customer Facility Charge.
Revenues - (FY 19 Forepesp
750,000
739,000
11,000
1%
Interest - CONRAC interest
60.000
71 023
41,012
-16%
CFC Net Income
690,000
887,978
22.022
3%
2/10/2017
ATTACHMENT II
Proposed Capital Expenditures
(For projects expected to exceed $100,000 in cost and programmed for FY 2019)
Projects:
A. Rehabilitate GA Ramp
1. Description: The older portions of the general aviation ramp are 22 years or older
and are in fair to poor condition. The GA ramp needs to be reconstructed through a
combination of a 3 inch mill /overlay and full depth pavement repair as necessary.
Taxilanes and apron areas are AIP eligible but the pavements along buildings are not
if located within leased areas (revenue producing). The project was proposed last
year and design was completed but the bid was delayed which impacted a timely
submittal of our AIP grant application. There was also concern at the time that
available entitlements would not be sufficient to cover the costs of the projects so
delaying bid and construction to FY 2019 was determined to be the best option.
2. Estimated Cost. $1,232,820
3.. Anticipated Funding Sources.
a. Federal AIP Grant Funds: $694,638
b. State Aviation Grant Funds: $77,182
c. Commission Funds: $461,000
B. Security Access Control and Video Surveillance Systems Upgrades
1. Description: This project includes upgrading the Airport's Security Access Control
and CCTV Systems by migrating to a unified security solution to manage access
control and video surveillance under one platform. The current access control
system is a C -Cure 800 manufactured by Software House and supported locally by
Siemens. Software will no longer be available for new system sales and no further
software maintenance is planned as of April 2016. The last day of technical support
is December 2019. The server was last updated in 2011. The CCTV System
includes a mixture of technologies as cameras have been added over the years.
2. Estimated Cost. $2,500,000
1 Anticipated Funding Sources:
a. Federal AIP Grant Funds: $2,250,000
b. State Aviation Grant Funds: $250,000
C. Design Runway 34 Engineered Material Arresting System Replacement
1. Description: This project is to replace an existing RW 34 (Departure) EMAS system
that was installed in 2004. It was subsequently retrofitted with a plastic cover in 2012
that has extended the life of the EMAS system. EMAS systems are anticipated to last
10 years before replacement is required. In addition to the replacement of the
EMAS, the project will include the pavement marking, sealing and miscellaneous
temporary runway lighting and marking during installation. Total estimated cost for
the replacement is $5,040,000. Due to limited AIP Entitlement funds, design will be
done next fiscal year with construction to follow in FY 2020.
2. Estimated Design Cost: $1,000,000
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $900,000
Id . State Aviation Grant Funds. $100,000
D. Tunnel Lighting Replacement
1. Description: This project was presented to the Commission last year but was
delayed to apply for RSTP grant, which is expected to be awarded in FY 2019. The
lighting for the tunnel is original to the structure, is less energy efficient due to the
age of lights, and parts for maintenance are becoming difficult to obtain. The design
for the lighting was completed.
2. Estimated Cost. $500,000
3. Anticipated Funding Sources.
a. State Aviation Grant Funds. $400.000
b. RSTP Funds: $100,000
G.
H.
Runway Approach Obstruction Removal
1. Description: The FAA and VA Department of Aviation require that Airport Sponsors
keep the approach and departure surfaces clear of obstructions. Airport Sponsors
must periodically determine whether obstructions exist and if so, develop a plan for
mitigation. The survey off all the runway ends has been initiated and the project
proposed is to address the identified obstructions that can be removed.
2. Estimated Cost: $200,000
3. Anticipated Funding Sources
a. State Aviation Grant Funds: $160,000
b. Commission Funds: $40.000
Design /Construct Airline Ticketing In -Line EDS Baggage Screening
1. Description: This project was proposed to determine if there were any options that
would improve passenger experience by having checked bags handled by the
airlines via a conveyor system that feeds into the Explosive Detection (EDS)
machine. A preliminary design was initiated in FY 2018 and discussions with the
airlines are now underway to determine the selected option. The project includes
adding a conveyor system behind the ticket counters to feed bags directly into the
EDS machine and to construct a way to screen the EDS machines from public view.
2. Estimated Cost: $1,629,456
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $1,303,564
b. Commission Funds: $325,891
Lick Run Stream Restoration for Stormwater Credits
1. Description: The City of Roanoke previously proposed to Commission staff to do
stream restoration projects in exchange for Stormwater Utility Fee Credits. In
October 2016 report prepared for the City identified the Lick Run Tributary located on
the Northwest corner of the airfield as a location for stream restoration. The City
used this information to apply for a grant from the DEQ to funded approximately 50%
of the project cost and the City is requesting that the Commission fund the balance.
Since the City does not specifically address credits for stream restorations in their
regulations, a Memorandum of Agreement will be negotiated to specify the credits to
be given and any requirements prior to initiating the project. It is anticipated that an
added $50,000 per year in credits could be provided by the City to reduce the
Commission's Stormwater Utility Fee from approximately $194,000 to $144,000.
2. Estimated Cost: $341,000
3. Anticipated Funding Sources.
a. Commission Funds. $341,000
Replace Roofs for Hangars 17, 18, 19 & 20
1, Description: The project involves replacing roofs on existing hangars. It will be
completed over two years (FY 2019 and FY 2020). $100,000 is being programmed
each year
2. Estimated Cost: $100,000 for FY 2019
3. Anticipated Funding Sources:
a. Commission Funds. $100,000
Upgrade Sprinkler System in Terminal
1. Description: The Terminal's sprinkler system is 30 years old and is starting to
experience air pressure leakage from the system. Additionally, water stains around
couplings are noticeable after fire pump testing. This project will include the
inspection and needed repairs of the sprinkler system pipe.
2. Estimated Cost: $150,000
3. Anticipated Funding Sources.
a. State Aviation Grant Funds (64 %): $96,000
b. Commission Funds. $54,000
Rehabilitate Short and Long Term Parking Lots
1. Description: The short and long term parking lot pavements have not been
rehabilitated since the opening of the terminal and are in need of full depth repairs in
certain areas in addition to the mill and overlay and restriping of both lots. In
addition, lighting and wayfinding signs are planned to be upgraded, and centralized
walking paths provided. Design services have been awarded to Thompson & Litton
and will be completed in FY 19.
2. Estimated Cost. $5,000.000
3. Anticipated Funding Sources:
a. Airport Revenue Bond, Series 2017: $4,700,000
b. Commission Funds. $300,000
K. Consolidated Rental Car Facility
1. Description. This project includes the proposed approximately 8000 sf Consolidated
Rental Car Facility, walkway canopy and relocation /rehabilitation of the current
employee lot and ready return lots. This project is under design by Mead & Hunt and
is anticipated to be constructed in FY 2019.
2. Estimated Cost. $4,900,000
3. Anticipated Funding Sources.
a. Customer Facility Charge (CFC) Revenue Bond Series 2017: $4,300,000
b. CFC Funds: $600,000
L Land Acquisition -5530 Precision Circle
1. Description: This is a 12.3 acre vacant parcel that is located at the corner of
Municipal and Aviation Drive. It was identified for acquisition in the 2008 Airport
Master Plan.
2. Estimated Cost. $2,131,750
3. Anticipated Funding Sources.
a. State Aviation Grant Funds: $1,705,400
b. Commission Funds. $426,350
M. Land Acquisition — 3697 Thirlane Road
1. Description. This is 4.58 acre property that is currently for sale. The property was
identified in the 2008 Airport Master Plan for acquisition for future development.
2. Estimated Cost. $1,217,560
3. Anticipated Funding Sources:
a. State Aviation Grant Funds. $974,048
b. Commission Funds: $243,512
Anticipated Funding Sources:
Federal AIP Grant Funds
State Aviation Grant Funds
RSTP Funds
CFC Revenue Bonds
Airport Revenue Bonds
CFC Funds
Commission Capital Funds
$ 3,844,638
$ 5, 066,194
$ 100,000
$ 4,300,000
$ 4,700,000
$ 600,000
$ 2.291.753
Estimated Total Funding $20,902,585
RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION
Adopted this 27th day of March, 2018
No. 06. 032718
A RESOLUTION approving and adopting the Commission's Operating Budget for
fiscal year 2018 -2019.
BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal
year 2018 -2019 Operating Budget for the Commission, as set forth in the report and
accompanying attachment by the Commission Treasurer dated March 27, 2018, is
hereby approved; and,
BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf
of the Commission to submit the fiscal year 2018 -2019 Operating and Capital Purchase
Budget, as well as the previously approved list of Proposed Capital Expenditures, to
Roanoke City Council and the Roanoke County Board of Supervisors for approval
pursuant to the contract between the Commission, Roanoke City, and Roanoke County
dated January 28, 1987, as amended.
ATTEST:
Secretary
VOTE. AYES: Dooley, Gust, Powers, Lawrence
NAYS: None
ABSENT: Clements
@CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 2, 2018
Subject: Proposed FY -19 Budget for the Roanoke - Blacksburg Regional
Airport
I would like to sponsor Timothy Bradshaw, A.A.E., Executive Director of the
Roanoke - Blacksburg Regional Airport, to present the Airport Commission's
proposed Fiscal Year 2019 budget and proposed capital expenditures.
-k-e-W --- ----- - - -- --
Rwe I, Jr.
City Manager
Distribution: Council Appointed Officers
ROANOKE
ARTS COMMISSION
&Pm 6n61ng
Public Art Update
April 2, 2018
Art by Bus
• Partnership with Ride Solutions and Valley
Metro
• Works from City Collection placed on Four
Buses
• Writer on Bus for 2018 is Tim Thornton,
journalist and professor at VA Western
Community College
• News Conference held on March 1 st to
"unveil" buses and announce the 2018
Writer on the Bus
Springwood Farm by Roanoke
Artist Lucy Hazlegrove
Rolling Canvas by Roanoke Artist
Nancy Stark
Flower Lady by
Cheryl Foster
Beautiful View by
Jared Bader
Mural on First Floor of
Municipal Building
• RAC originally planned to issue an RFP
for an artist
• We were approached by PHHS art
teacher Jennifer Fowler
• PHHS has anew Arts Honor Society
and the students wanted to paint a
mural in the City
• RAC worked with them to develop a
proposal.
Site is on Court Services
Unit floor
PHHS Art Honor Society
Proposal
Inlet Art Project
A partnership with the Stormwater Division
• Six initial locations were chosen
• Selection Panel comprised of RAC
members and Stormwater Utility staff
reviewed 28 drawings
• The panel chose five different artists for
the six locations
• All the artists refined their proposals to
fit their assigned storm drain.
Squidding Me by Aleks Bratic
Near Williamson Rd Library
t
Earth Savers by Brian Counihan
Near West End Park
Journey to Streamland by Gerry Hubert
In front of Main Library
Only Rain Down the Drain by Tyla Maiden
In front of downtown post office
Brookie by Ned Savage
South Roanoke Village
Downstream Dependents (Roanoke River Ragout) by Ned Savage
Grandin Village
Franklin Rd. Bridge Art
Panels
• Old SW Inc. received a Neighborhood Improvement
Grant to add an artistic element to the panels in the
columns on the new Franklin Rd. Bridge
• They issued a Request for Qualifications and narrowed
that down to four artists from whom they requested
specific designs.
• They chose the design concepts of Tucker Mara of
Brooklyn, NY who grew up in Roanoke and graduated
from PHHS.
• The panels will be fabricated by Twist and Turns who will
need to make some modifications to the designs.
• The Roanoke Arts Commission approved the designs in
concept on March 20, 2018
PANEL 01: ROOFS
PANEL 02: FOURSQUARE
PANEL 03: GRANDIOSE
PANEL 04: COLUMNS
Recognizing Ten Years of
Public Art
• Council approved FY 18 Public Art Work Plan in August 2017
which included budgets and locations
• RAC issued an RFQ in Nov. 2017 which received 36
responses
• Theme - express the diversity and inclusiveness of the
Roanoke community
• Location - Entranceway Park
• Selection panel chose four finalists who responded to an
RFP
• The proposal from Fairfield Enterprises, LLC was selected.
• A phone interview was conducted with Mr. Fairfield in
which modifications were requested.
• Roanoke Arts Commission approved the proposal on
March 20, 2018
Selection Panel Members
• Charles Anderson - Roanoke City Architect
• Faye Gilchrist- Roanoke City Human Resources
Special Projects Coordinator
• Lisa Gabourel - Performing artist
• John Hitchins - Gainsboro SW Community
Organization
• Tom McKeon - Roanoke Arts Commission Member
• Dorsey Taylor -Owner Lin Dor Arts and artist
• Greg Webster - Roanoke Arts Commission Chair
r
r
�>
���� �.�� ...-'- ... s
S n
ip r
r.
• We are asking City Council to concur
with the recommendation of the
Roanoke Arts Commission that the City
contract with Fairfield Enterprises to
construct and install Global Harmony
in Entranceway Park
From all the Members of
the RAC
`Z%
^4tia
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of April, 2018.
No. 41088- 040218.
A RESOLUTION accepting the Emerald Ash Borer Pest Treatment grant to the City of
Roanoke from the Virginia Department of Forestry, and authorizing execution of any required
documentation on behalf of the City in connection with such grant, under certain conditions.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City Manager is hereby authorized on behalf of the City of Roanoke ( "City")
to accept a grant in the amount of $3,405, with a $3,405 local match from the City, for a total
Grant amount of $6,810, from the Virginia Department of Forestry, such funding to be used to
re -treat 34 high -value city -owned trees for the Emerald Ash Borer pest, all of which is more
particularly described in the City Council Agenda Report dated April 2, 2018.
1 The City Manager and the City Clerk are hereby authorized to execute, seal, and
attest, respectively, the grant agreement and all necessary documents required to accept the grant,
all of such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
R- Fmerald Ash Borer 4218 doe
ATTEST:
City Clerk.
L,r
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of April, 2018.
No. 41089 - 040218.
AN ORDINANCE to appropriate funding from the U.S.D.A Forest Service
through Commonwealth of Virginia for the Emerald Ash Borer Treatment Grant,
amending and reordaining certain sections of the 2017 -2018 General and Grant Funds
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2017 -2018 General and Grant Funds Appropriations be, and the same
are hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Supplies- Urban Forestry
Transfer to Grant Fund
Grant Fund
Appropriations
Supplies- Urban Forestry
Revenues
Emerald Ash Borer Treatment FY18
Federal
Emerald Ash Borer Treatment FY18
01- 620 - 4340 -3004 ($3,405)
01- 250- 9310 -9535 3,405
35- 620
- 4384
-3004
6,810
35- 620
- 4384
-4384
3,405
Local 35- 620 - 4384 -4385 3,405
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATT T:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 2, 2018
Subject: Emerald Ash Borer Pest Treatment Grant from Virginia
Department of Forestry
Background:
The Urban Forestry staff in the City's Parks and Recreation Department filed an
application for $3,405 in Virginia Department of Forestry (VDOF) funds to re-
treat 34 high -value city -owned trees for the Emerald Ash Borer pest. Staff has
been notified that these funds will be awarded pending City Council approval.
The presence of the Emerald Ash Borer invasive pest was confirmed in the
Roanoke Valley in 2015. Roanoke City Urban Forestry responded with a
multipronged integrated pest management approach, designed to preserve the
most valuable Ash trees and minimize infested tree risk and removal expense.
The two -year treatments applied with city funds in 2016 are due for re-
application in spring 2018. The VDOF grant will permit the City to do so.
The City match will be $3,405 from the Urban Forestry existing budget, to be
combined with the $3,405 grant award for a total budget of $6,810.
Considerations:
City Council action is needed to accept this grant and authorize the City
Manager to execute any necessary documents.
Recommended Action:
Accept the grant as described above and authorize the City Manager to execute
any required documents to effect City Council's intent, such documents to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $3,405, transfer local match funding of $3,405 from account
number 01- 620 - 4340 -3004, and appropriate $6,810 into accounts to be
established in the Grant Fund by the Director of Finance.
-- - - - - -� —--------------
—
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Michael D. Clark, Director of Parks and Recreation
Amelia C. Merchant, Director of Finance
Rob F.01
smm Fort,,,,
COMMONWEALTH of VIRGINIA
Department of Forestry
900 Nwnrel Raou,mr Dd v , Suirt 900 • Chmloncsvillc, V4ginia 22903
(434) 477fi555 • Fm (434) 296-2369 • w m dof vdginio.gov
February 26, 2018
James King
City of Roanoke
1802 Cour land Rd NE
Roanoke, VA 24012
Dear Jamie;
We received your Emerald Ash Borer Treatment Cost -Share Application and are pleased to
announce that your project has been approved for cost -share funds. These funds come from a
U.S. Forest Service Landscape Scale Restoration grant received by the Virginia Department of
Forestry and are distributed across the state. The treatment window for injection treatment of
emamectin benzoate is June 1 ", 2018 until August 101°, 2018. Please proceed while following all
guidelines stated in your application.
Reminder: 50% of the amount you requested in the application ($6,809.56) is the amount we
have allocated and approved. If your final bill exceeds this amount, you will be solely
responsible for the remaining portion and the VDOF will not adjust your incentive payment.
Failure to meet any of the agreed upon standards will result in forfeiture of these cost -share
funds.
Thank you for your participation in the Virginia Department of Forestry Emerald Ash Borer
Treatment Program. Your sound forest management practices help reduce the spread of EAB,
protect critically endangered Ash species, and promote healthy forests in Virginia.
If you have any questions, please contact me at 434 -220 -9034.
Sincerely,
Xrerediffi 'Bean
Meredith Bean
Emerald Ash Borer Coordinator, Forest Health Program
ASV
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of April, 2018.
No. 41090 - 040218.
A RESOLUTION approving, solely for purposes of Section 147(Q of the Internal
Revenue Code of 1986, as amended (the "Code "), the issuance of bonds in an amount not
to exceed $47,000,000 by the Economic Development Authority of the City of Roanoke,
Virginia (the "Bonds ") for the purpose of the financing of a project proposed by Lynchburg
College and the refinancing of prior bonds issued for the benefit of Lynchburg College.
WHEREAS, the Economic Development Authority of the City of Roanoke,
Virginia (the "Authority ") has considered the application of Lynchburg College (the
"Borrower ") requesting the issuance of one or more of the Authority's revenue bonds or
notes in an amount not to exceed $47,000,000 (the "Bonds ") in one or more series, from
time to time, to assist the Borrower in (a) financing the acquisition, construction,
expansion, renovation and equipping of academic, student housing, athletic, utility and
other facilities (collectively, the "Project ") on or near the Borrower's 214 -acre campus at
1501 Lakeside Drive, located between Lakeside Drive and College Street, in the City of
Lynchburg, Virginia (the "City "), which may include improved theater lighting,
refurbished dormitory bathrooms and a dormitory that will be largely financed by the
Lynchburg Bond (as hereinafter defined), (b) refunding the outstanding principal balance
of one or more of the following (collectively, the "Prior Bonds "): (i) the $8,837,932.12
Educational Facilities Revenue Bond (Lynchburg College, 2010A) issued by the Virginia
College Building Authority (the "VCBA Bond "), (ii) the $8,500,000.00 Educational
Facilities Revenue Bond (Lynchburg College), Series 2017, issued by the Industrial
Development Authority of the County of Campbell, Virginia (the "Campbell Bond "), and
(iii) the $23,625,000.00 Educational Facilities Revenue Bond (Lynchburg College), Series
2017A, issued by the Economic Development Authority of the City of Lynchburg, Virginia
(the "Lynchburg Bond "), and paying accrued interest on the Prior Bonds, (c) paying
interest on the Bonds, and (d) paying the costs of issuing the Bonds, and which Project will
be located entirely in the City and will be owned and operated by the Borrower;
WHEREAS, the Prior Bonds were issued for the purpose of financing or
refinancing the acquisition, construction, expansion, renovation and equipping of facilities
(collectively, the "Prior Projects ") located on or near the Campus, including the Borrower's
health sciences facility located at 300 Monticello Avenue, Centennial I fall, the Borrower's
dining hall and ballroom, enterprise resources planning software and a new dormitory; the
approximate outstanding principal amounts of the Prior Bonds are (a) $5,660,000, in the
case of the VCBA Bond, (b) $8,442,000, in the case of the Campbell Bond, and (c)
$23,625,000, in the case of the Lynchburg Bond; and the Prior Projects are all located
entirely in the City and are owned and operated by the Borrower;
WHEREAS, following notice given as required by Section 147(f) of the Code, the
Authority has held a public hearing with respect to the Bonds as required by Section 147(f)
of the Code;
WHEREAS, attached to this Resolution as Exhibit 1 is a copy of the report of the
Authority as to the public hearing held with respect to the Bonds; and
W1 IEREAS, it has been requested that the City Council (the "Council ") of the City
of Roanoke, Virginia (the "Locality ") approve the issuance of the Bonds for the purpose
of the financing of the Project and the refunding of some or all of the Prior Bonds, and such
approval is required for, and shall be given solely for the purposes of, compliance with
Section 147(f) of the Internal Revenue Code of 1986, as amended (the -Code ").
2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ROANOKE, VIRGINIA:
1. The Council approves the issuance of the Bonds by the Authority for the
benefit of the Borrower for the purpose of the financing of the Project and the refunding of
any or all of the Prior Bonds, as required by, and solely for the purposes of, said Section
147(1), to permit the Authority to assist in the financing of the Project and the refunding of
the Prior Bonds.
2. The approval of the issuance of the Bonds by the Council is given solely to
satisfy the requirements said Section 1470, and does not constitute an endorsement of the
Bonds, the creditworthiness of the Borrower or the economic viability of the Project or the
Prior Projects, or any other matter relating to the Bonds, the Project or the Prior Project.
The Bonds shall not constitute a debt, liability or obligation of the City. The Bonds shall
provide that neither the Commonwealth of Virginia (the "Commonwealth ") nor any
political subdivision thereof, including the City, and the Authority, shall be obligated to
pay the principal of or interest on the Bonds or other costs incident thereto except from the
payments to be made to the Authority by the Borrower therefor, and that neither the faith
or credit nor the taxing power of the Commonwealth or any political subdivision thereof,
including the City, and the Authority, shall be pledged thereto.
3. The Council recognizes that, in addition to issuing the Bonds, the Authority
may also issue one or more of its obligations (the ... I "axable Bonds'), the interest on which
will be subject to federal income taxation, for the benefit of the Borrower. The Council is
not hereby approving the issuance of the Taxable Bonds, as such approval is not required
by Section 147(1) of the Code.
This Resolution shall take effect immediately upon its adoption.
At FEST.
City Clerk.
EXHIBIT I
REPORT OF PUBLIC HEARING
A public hearing was conducted by the Economic Development Authority of the City of
Roanoke, Virginia (the "Authority ") at a meeting held at 8:00 a.m. on March 21, 2018 on the
application of Lynchburg College (the `Borrower") requesting the Authority to issue up to
$47,000,000 of its revenue bonds or notes (the "Bonds') to assist the Borrower in (a) financing
the acquisition, construction, expansion, renovation and equipping of academic, student housing,
athletic, utility and other facilities (collectively, the "Project ") on or near the Borrower's 214 -
acre campus at 1501 Lakeside Drive, located between Lakeside Drive and College Street, in the
City of Lynchburg, Virginia (the "City"), which may include improved theater lighting,
refurbished dormitory bathrooms and a dormitory that will be largely financed by the Lynchburg
Bond (as hereinafter defined), (b) refunding the outstanding principal balance of one or more of
the following (collectively, the "Prior Bonds'): (i) the $8,837,932.12 Educational Facilities
Revenue Bond (Lynchburg College, 2010A) issued by the Virginia College Building Authority,
(ii) the $8,500,000.00 Educational Facilities Revenue Bond (Lynchburg College), Series 2017,
issued by the Industrial Development Authority of the County of Campbell, Virginia, and (iii)
the $23,625,000.00 Educational Facilities Revenue Bond (Lynchburg College), Series 2017A,
issued by the Economic Development Authority of the City of Lynchburg, Virginia (the
`Lynchburg Bond "), and paying accrued interest on the Prior Bonds, (c) paying interest on the
Bonds, and (d) paying the costs of issuing the Bonds. Notice of the hearing was published on
March 7. 2019 and March 14, 2018 in The Roanoke Times and in The News & Advance. Such
public hearing was held in the Board Meeting Room, City of Roanoke Economic Development
Office, 117 Church Avenue, S.W., Roanoke, Virginia. At such meeting, those persons interested
in the issuance of the Bonds or the location and nature of the Project or the refunding of the Prior
Bonds were given the opportunity to present their views.
The public comments, if any, received at the meeting are summarized in Exhibit A
attached hereto.
After such hearing, the Authority voted to recommend the approval of the Bonds to the
City Councils of the City and the City of Roanoke, Virginia (the "Councils').
Accordingly, the Authority hereby recommends to the Councils that they approve the
issuance of the Bonds, as required by Section 147(1) of the Internal Revenue Code of 1986, as
amended.
The Authority may also issue one or more of its obligations (the "Taxable Bonds "), the
interest on which will be subject to federal income taxation, to assist the Borrower in refunding
either or both of two promissory notes previously issued by the Borrower. The approval of the
issuance of the Taxable Bonds by the Councils is not required under applicable law.
Dated March 21, 2018.
ECONOMIC DEVELOPMENT AUTHORITY OF
THE CITY OF ROANOKE, VIRGINIA
B �� -
Chairman
(2293248 -1. 059861 00012 -01f
Exhibit A to Report of Public Hearing
The following public comments were received:
None.
/22932!8 -1, 059861 00012 -01f
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 2, 2018
Subject: Resolution in support of a request by Lynchburg College to
the Economic Development Authority of the City of Roanoke
to Issue Bonds to Assist in the Financing of Various Campus
Improvements
Background:
Lynchburg College has requested the Economic Development Authority of the City of
Roanoke, Virginia (Authority) to issue bonds in an aggregate amount of up to
$47,000,000.00 (the "Bonds ") to assist in the financing of various improvements,
including academic student housing, athletic utility, and other facilities at the
college's 214 -acre campus located at 1501 Lakeside Drive in the City of Lynchburg,
Virginia.
Lynchburg College's Bond Counsel has indicated that the City of Lynchburg
(Lynchburg) was contacted to determine whether the bonds might be issued by the
Economic Development Authority of the City of Lynchburg, Virginia (Lynchburg
Authority). Lynchburg College's Bond Counsel has also indicated that Lynchburg was
unwilling to have the Lynchburg Authority issue the bonds, as doing so would have
eliminated some of Lynchburg's own financing options. The bond counsel for the City
of Roanoke, Hawkins Delafield & Wood, has confirmed that the issuance of such
bonds by the Authority will not adversely impact any of the City of Roanoke's
financing plans.
The issuance of tax- exempt bonds for the benefit of a nonprofit corporation such as
Lynchburg College is subject to certain public hearing and public approval
requirements as set forth in Section 147(f) of the Internal Revenue Code of 1986, as
amended (the "Code "). Section 147(f) of the Code requires the approval of the elected
legislative body of the governmental unit with jurisdiction over the issuer of the
bonds to approve the issuance of such Bonds The Economic Development Authority
held a public hearing on March 21, 2018 as required by Section 147(f) of the Internal
Revenue Code of 1986, as amended (the "Code "), and is filing a report of that hearing
and its related action, with the recommendation that City Council approve the bond
issue for Lynchburg College for purposes of satisfying the requirements of Section
147(f) of the Code. A copy of the Authority's report of the public hearing held on
March 21, 2018, is attached to this Council Report.
The Bonds will not constitute a debt, liability or obligation of the City of Roanoke.
The Bonds will be special, limited obligations of the Authority, payable solely from
payments to be made by Lynchburg College. The approval of City Council as set
forth in the Resolution is given solely for the purposes of satisfying the public
approval requirement of Section 147(f) of the Code and is not an endorsement of the
Bonds, or an approval of the terms of the Bonds, the projects to be financed with the
Bonds or the creditworthiness of Lynchburg College, or any other matter relating to
the Bonds or the projects to be financed thereby.
Recommended Action:
Adopt the attached resolution to approve the issuance of the bonds for
purposes of satisfying Section 147(f) of the Code, as described in this Report.
--------- ;"o ox",1
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Amelia C. Merchant, Director of Finance
Rob Ledger, Acting Director of Economic Development
Harwell M. Darby, Jr., Counsel to the Economic Development
Authority of the City of Roanoke
EXHIBIT 1
REPORT OF PUBLIC HEARING
A public hearing was conducted by the Economic Development Authority of the City of
Roanoke, Virginia (the "Authority ") at a meeting held at 8:00 a.m. on March 21, 2018 on the
application of Lynchburg College (the "Borrower') requesting the Authority to issue up to
$47,000,000 of its revenue bonds or notes (the "Bonds ") to assist the Borrower in (a) financing
the acquisition, construction, expansion, renovation and equipping of academic, student housing,
athletic, utility and other facilities (collectively, the "Project ") on or near the Borrower's 214 -
acre campus at 1501 Lakeside Drive, located between Lakeside Drive and College Street, in the
City of Lynchburg, Virginia (the "City "), which may include improved theater lighting,
refurbished dormitory bathrooms and a dormitory that will be largely financed by the Lynchburg
Bond (as hereinafter defined), (b) refunding the outstanding principal balance of one or more of
the following (collectively, the "Prior Bonds "): (i) the $8,837,932.12 Educational Facilities
Revenue Bond (Lynchburg College, 2010A) issued by the Virginia College Building Authority,
(ii) the $8,500,000.00 Educational Facilities Revenue Bond (Lynchburg College), Series 2017,
issued by the Industrial Development Authority of the County of Campbell, Virginia, and (iii)
the $23,625,000.00 Educational Facilities Revenue Bond (Lynchburg College), Series 2017A,
issued by the Economic Development Authority of the City of Lynchburg, Virginia (the
'9,ynchburg Bond "), and paying accrued interest on the Prior Bonds, (e) paying interest on the
Bonds, and (d) paying the costs of issuing the Bonds. Notice of the hearing was published on
March 7. 2018 and March 14. 2018 in The Roanoke Times and in The News & Advance. Such
public hearing was held in the Board Meeting Room, City of Roanoke Economic Development
Office, 117 Church Avenue, S.W., Roanoke, Virginia. At such meeting, those persons interested
in the issuance of the Bonds or the location and nature of the Project or the refunding of the Prior
Bonds were given the opportunity to present their views.
The public comments, if any, received at the meeting are summarized in Exhibit A
attached hereto.
After such hearing, the Authority voted to recommend the approval of the Bonds to the
City Councils of the City and the City of Roanoke, Virginia (the "Councils"),
Accordingly, the Authority hereby recommends to the Councils that they approve the
issuance of the Bonds, as required by Section 1470 of the Internal Revenue Code of 1986, as
amended.
the Authority may also issue one or more of its obligations (the "Taxable Bonds "), the
interest on which will be subject to federal income taxation, to assist the Borrower in refunding
either or both of promissory notes previously issued by the Borrower. The approval of the
issuance of the "Taxable Bonds by the Councils is not required tinder applicable law.
Dated March 21.2018.
ECONOMIC DEVELOPMENT AUTHORITY OF
TI IF. CITY OF ROANOKE, VIRGINIA
\lhc.e - Chaimtan
-: od ��a -i moeet.naoi � -n�
Exhibit A to Report of Public Hearing
I he following public comments were received:
None.
;I ")g1-tx -i. a; 1,,,! 1)01) 1' 'n
GLENN
FELDMANN
GLENN FELDMANN DARBYaGOODLATTE
March 21, 2018
HAND DELIVERED
City of Roanokc -City Clerk's Office
Attention: Stephanie M. Moon Reynolds- MMC
215 Church Avenue. S.W., Suite 456
Roanokc, Virginia 24011
I TARN I I. M. DARBY, JR.
I' - Direu D,l (540) 221- %006
moil hd lmv (? del nloldmaun wn,
Re: Economic Development Authority of the City of Roanoke, Virginia up to
$47 MM Principal Amount of'I ax- Exempt Bonds for the benefit of Lynchburg College
Dear Stephanie:
I am deliveiing the kohowing documents for the April 2, 2018 City Council meeting:
I. Fiscal Impact Statement dated March 21, 2018;
2. Report of Public Hearing dated March 21, 2018 with Exhibit A indicating there were
no comments from the general public received at the public hearing;
3. Resolution of the Economic Development Authority of the City of Roanoke. Virginia,
recommending that the City Councils of the City of Roanoke and the City of
Lynchburg approve the financing; and
4. The form of City Council Resolution which has been reviewed the City Attorney_
Please place this on the Agenda for the April 2, 2018, City Council meeting.
Vcry truly yours,
Harwell M. Darby. Jr.
HMI)Jr.:wnnj:0042139
Enclosures
C : Daniel L Callaghan, Esq. (w /encl.)
Alton L. Knighton, Jr., Esq. (w /cncl.)
39 Campbell Avenue SI.. I P.O. Box 2887 (24001) I Roanoke, Virginia 24011 I MAm 540 224 8000 1 r,,o 540 224 8050 1 www gk-Jeldma —I ,om
MERITAS'
FISCAL IMPACT STATEMENT
Date:
March 21, 2018
Applicant: Lynchburg College
Facility: Real and personal property located on or near the Applicant's campus in
the City
of Lynchburg, Virginia
1. Maximum amount of financing sought
$ 47,000,000
2. Estimated taxable value of the facility's real property to be
constructed in the municipality
$
0
3. Estimated real property tax per year using present tax rates
$
0
4. Estimated personal property tax per year using present tax rates
$
0
5. Estimated merchants' capital tax per year using present tax rates
$
0
6. a. Estimated dollar value per year of goods that will be
purchased from Virginia companies within the locality:
City of Lynchburg
$
661,711
City of Roanoke
$
223,200
b. Estimated dollar value per year of goods that will be
purchased from non - Virginia companies within the locality:
City of Lynchburg
$
19.155
City of Roanoke
$
0
C. Estimated dollar value per year of services that will be
purchased from Virginia companies within the locality:
City of Lynchburg
$ 1.242,182
City of Roanoke
$
175,600
d. Estimated dollar value per year of services that will be
purchased from non - Virginia companies within the locality:
City of Lynchburg
$
0
City of Roanoke
$
0
7. Estimated number of regular employees on year round basis
490
8. Average annual salary per employee
$
57,540
Signature:
Authority /Chairman
✓ICQ
Economic Development Authority of the City of
Roanoke, Virginia
If one or more of the above questions do not apply to the facility, indicate by writing "N /A" on the appropriate
line.
* Five of these employees live in the City of Roanoke.
The above reflects the Applicant's annual fiscal impact on the City of Roanoke and the City of Lynchburg.
12293269 - 2,019861 -00012 -011
RESOLUTION OF THE ECONOMIC
DEVELOPMENT AUTHORITY OF
THE CITY OF ROANOKE, VIRGINIA
WHEREAS, there have been described to the Economic Development Authority of the
City of Roanoke, Virginia (the "Authority ") the plans of Lynchburg College (the `Borrower ")
for (a) the acquisition, construction, expansion, renovation and equipping of academic, student
housing, athletic, utility and other facilities (collectively, the "Project") on or near the Borrower's
214 -acre campus (the "Campus ") at 1501 Lakeside Drive, located between Lakeside Drive and
College Street, in the City of Lynchburg, Virginia (the "City"), which may include improved
theater lighting, refurbished dormitory bathrooms and a dormitory that will be largely financed by
the Lynchburg Bond (as hereinafter defined), (b) the refunding of the outstanding principal
balance of one or more of the following (collectively, the "Prior Bonds'): (i) the $8,837,932.12
Educational Facilities Revenue Bond (Lynchburg College, 2010A) issued by the Virginia College
Building Authority (the "VCBA Bond "), (ii) the $8,500,000.00 Educational Facilities Revenue
Bond (Lynchburg College), Series 2017, issued by the Industrial Development Authority of the
County of Campbell, Virginia (the "Campbell Bond "), and (iii) the $23,625,000.00 Educational
Facilities Revenue Bond (Lynchburg College), Series 2017A, issued by the Economic
Development Authority of the City of Lynchburg, Virginia (the "Lynchburg Bond "), and paying
accrued interest on the Prior Bonds, (c) paying interest on the Bonds (as hereinafter defined), and
(d) paying the costs of issuing the Bonds; and
WHEREAS, the Prior Bonds were issued for the purpose of financing or refinancing the
acquisition, construction, expansion, renovation and equipping of facilities (collectively, the
"Prior Projects ") located on or near the Campus, including the Borrower's health sciences facility
located at 300 Monticello Avenue, Centennial Hall, the Borrower's dining hall and ballroom,
enterprise resources planning software and a new dormitory, and the approximate outstanding
principal amounts of the Prior Bonds are (a) $5,660,000, in the case of the VCBA Bond, (b)
$8,442,000, in the case of the Campbell Bond, and (c) $23,625,000, in the case of the Lynchburg
Bond; and
WHEREAS, the Borrower is considering the refunding of one or both of the following
taxable obligations (collectively, the "Prior Notes "): (a) the Borrower's $1,140,276.05
promissory note payable to SunTrust Bank and (b) the Borrower's $2,229,435.00 promissory
note payable to Union Bank & Trust; and
WHEREAS, the Borrower has described to the Authority the benefits to the City of
Roanoke, Virginia (the "Locality") and the City and has requested the Authority to agree to issue
its revenue bonds or notes, under the Virginia Industrial Development and Revenue Bond Act
(the "Act "), in such amounts as may be necessary to finance the cost of the Project and the
refunding of the Prior Bonds and the Prior Notes;
BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE
CITY OF ROANOKE, VIRGINIA:
/2 2 93 255 -2 Oi9861- 00012 01J
I . It is hereby found and determined that the location of the Project in the City will
promote the welfare of the residents of the City, the Locality and the Commonwealth of Virginia,
will enhance educational opportunities for such residents, will be in the public interest and will
be consistent with the purposes of the Act.
2. To induce the Borrower to locate the Project in the City, the Authority hereby
agrees, subject to required approvals and the compliance of the proposed issue with applicable
law, to assist the Borrower in every reasonable way to finance the Project and to refund the Prior
Bonds and the Prior Notes and, in particular, to undertake the issuance of (a) one or more of its
revenue bonds or notes (the "Bonds "), which are contemplated to be tax - exempt, to finance the
Project and refund the Prior Bonds in amounts now estimated not to exceed $47,000,000 and (b)
one or more of its taxable revenue bonds or notes (the "Taxable Bonds ") to refund the Prior
Notes in amounts now estimated not to exceed $3,000,000, all upon terms and conditions to be
mutually agreed upon between the Authority and the Borrower. The proceeds from the sale of
the Bonds and the Taxable Bonds shall be loaned by the Authority to the Borrower pursuant to
an agreement or agreements which will provide for loan repayments to the Authority sufficient to
pay the principal of and premium, if any, and interest on the Bonds and the Taxable Bonds and to
pay all other expenses in connection with the Project, the Prior Project, the Prior Bonds and the
Prior Notes. The Bonds and the Taxable Bonds shall be issued in form and pursuant to terms to
be set by the Authority.
3. It having been represented to the Authority that it is necessary to proceed
immediately with the Project, the Authority hereby agrees that the Borrower may proceed with
plans for the Project, enter into contracts for construction, renovation, expansion and equipping
and take such other steps as it may deem appropriate in connection therewith, provided that
nothing herein shall be deemed to authorize the Borrower to obligate the Authority without its
consent in each instance to the payment of any monies or the performance of any acts in
connection with the Project. The Authority agrees that, to the extent consistent with federal tax
laws, the Borrower may be reimbursed from the proceeds of the Bonds for all costs so incurred
by it.
4. To the extent consistent with federal tax laws, all costs and expenses in
connection with the financing of the Project and the refunding of the Prior Bonds and the Prior
Notes, including the fees and expenses of bond counsel and Authority counsel, shall be paid
from the proceeds of the Bonds and the Taxable Bonds. If for any reason the Bonds and the
Taxable Bonds are not issued, it is understood that all such expenses shall be paid by the
Borrower and that the Authority shall have no responsibility therefor.
5. The Authority shall perform such other acts and adopt such further resolutions as
may be required to implement its undertakings as hereinabove set forth, and if requested by the
Borrower, it will make application to the Internal Revenue Service for such tax rulings as may be
necessary in the opinion of bond counsel. To that end, the Chairman or Vice Chairman of the
Authority is hereby authorized to execute an appropriate power of attorney naming counsel
selected by the Borrower for such purposes.
(2293255- 2.05986/ - 0008 -01)
6. The Authority hereby recommends that (a) the City Councils of the City and the
Locality (the "Councils ") approve the financing of the Project, the refunding of the Prior Bonds
and the issuance of the Bonds and (b) the City Council of the City concur with this resolution.
7. The officers of the Authority are hereby authorized and directed to deliver to the
Councils (a) a reasonably detailed summary of the comments expressed at the public hearing
held with respect to the issuance of the Bonds, (b) a fiscal impact statement concerning the
Project in the form specified in Section 15.2 -4907 of the Code of Virginia, and (c) a copy of this
resolution, which constitutes the recommendation of the Authority that the Councils approve the
financing of the Project, the refunding of the Prior Bonds and the issuance of the Bonds.
8. This resolution shall take effect immediately upon its adoption.
12293255 -2, 059861 - 00012 -01i
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
vvCODS ROGERS PLO
Nln Mark Lof 1 Co"'o
Po BOX 14125
ROANOKE VA24030
Account Number
6010706
Date
March 14, 2010
Date
Gatie;m
Desai'tion
MSlze
Total COST
=012018
Legal No0rea
NOTICE OF PUBLIC HEARING ON PROPOSED REVENUE B
1,,1511-
1 d47.12
Publisher of the
Roanoke Times
1, Ithe undersigned) an authorized representative of the
Roanoke Times, a dally newspaper published in Roanoke, in the
State of Virginia, do certify that the annexed notice NOTICE OF
PUBLIC HEARING was published in said newspapers on the
following dales:
03107.031142018
The First Insertion being given ... 0300712018
Newspaper reference: 0000710232
fng Representative
Sworn to and subscribed before me this Wednesday. March 14,2010
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
r�
; OZ441
Notary Publ c
P: NOTFRY'�p�'y
State of Virginia
pusuc
CitylCounty of Roanoke _ ^ „�
= * . REG }332004
My Commission expires 7lv-F(� /'/ 205
:. MY COMMISSION Q
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC HEARING
ON PROPOSED
REVENUE BOND FINANCING
BY
ECONOMIC DEVELOPMENT
AUTHORITY OF
THE CITY OF ROANOKE,
VIRGINIA
The Prior Bands were Issued for the
purpose of Armond, or refinancing the
acguisiban, mmnspodun enwnsmn,
paatpn antl eguippio, of facilities
belectively. the 'Prior Projects')
located on r
o near the Campus,
inoluaing the Bo'mwer's health
sciences faculty for at NO
Monticello Avenue. Centennial HAI the
Anum i" churl but antl ballroom,
and a perm aormimry OTne epprodmzie
outstanding principal amaunts of the
Prior Bonds are (a) $5.60,000, in the
se of the VCaA Bond lb) 50442.000
in the case of th, Campbell Bond antl
(c) $23.625,000. In the case of the
lyochooy Bona. The Prior placid, are
all Ifand raper ,d b, the re
it Is contemplate! that interest on the
Bonds lat the owner, thereof far
federal at tan Purpasez. IDc
n hherily may Aso ",.a mr,ne benefit
st the Bmmurcr other obllgari the
Interest on which wJl be included in
gross lncame for federal income I's
purposes. e obligationsp1, notl Afripait Of
those to
m 0
around ,000.00.
vhIj ati
principal
other
up o1r to the
ry of the
Ecmomc 0evclopment autharit, of
the pit, al Brats, Virginia
(710232)
F i
IN TAE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION approving of the financing of a project proposed by Lynchburg
College, the refinancing of prior bonds issued for the benefit of Lynchburg College, and
the issuance of bonds in an amount not to exceed $47,000,000 by the Economic
Development Authority of the City of Roanoke, Virginia.
WHEREAS, the Economic Development Authority of the City of Roanoke,
Virginia (the "Authority ") has considered the application of Lynchburg College (the
'Borrower ") requesting the issuance of one or more of the Authority's revenue bonds or
notes in an amount not to exceed $47,000,000 (the "Bonds') in one or more series, from
time to time, to assist the Borrower in (a) financing the acquisition, construction,
expansion, renovation and equipping of academic, student housing, athletic, utility and
other facilities (collectively, the "Project ") on or near the Borrower's 214 -acre campus at
1501 Lakeside Drive, located between Lakeside Drive and College Street, in the City of
Lynchburg, Virginia (the "City "), which may include improved theater lighting,
refurbished dormitory bathrooms and a dormitory that will be largely financed by the
Lynchburg Bond (as hereinafter defined), (b) refunding the outstanding principal balance
of one or more of the following (collectively, the "Prior Bonds "): (i) the $8,837,932.12
Educational Facilities Revenue Bond (Lynchburg College, 2010A) issued by the Virginia
College Building Authority (the "VCBA Bond "), (ii) the $8,500,000.00 Educational
Facilities Revenue Bond (Lynchburg College), Series 2017, issued by the Industrial
Development Authority of the County of Campbell, Virginia (the "Campbell Bond "), and
(iii) the $23,625,000.00 Educational Facilities Revenue Bond (Lynchburg College), Series
2017A, issued by the Economic Development Authority of the City of Lynchburg, Virginia
{2293284 - 2,059861- 00012 -01) I
(the "Lynchburg Bond "), and paying accrued interest on the Prior Bonds, (c) paying
interest on the Bonds, and (d) paying the costs of issuing the Bonds, and which Project will
be located entirely in the City and will be owned and operated by the Borrower;
WHEREAS, the Prior Bonds were issued for the purpose of financing or
refinancing the acquisition, construction, expansion, renovation and equipping of facilities
(collectively, the "Prior Projects ") located on or near the Campus, including the Borrower's
health sciences facility located at 300 Monticello Avenue, Centennial I fall, the Borrower's
dining hall and ballroom, enterprise resources planning software and a new dormitory; the
approximate outstanding principal amounts of the Prior Bonds are (a) $5,660,000, in the
case of the VCBA Bond, (b) $8,442,000, in the case of the Campbell Bond, and (c)
$23,625,000, in the case of the Lynchburg Bond; and the Prior Projects are all located
entirely in the City and are owned and operated by the Borrower;
WHEREAS, the Authority has held a public hearing with respect to the Bonds; and
WHEREAS, it has been requested that the City Council (the "Council ") of the City
of Roanoke, Virginia (the "Locality ") approve the financing of the Project, the refunding
of some or all of the Prior Bonds and the issuance of the Bonds, and such approval is
required for compliance with Section 147(f) of the Internal Revenue Code of 1986, as
amended (the "Code ").
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ROANOKE, VIRGINIA:
1. The Council approves the financing of the Project, the refunding of any or
all of the Prior Bonds and the issuance of the Bonds by the Authority for the benefit of the
Borrower, as required by said Section 147(1), to permit the Authority to assist in the
financing of the Project and the refunding of the Prior Bonds.
12293284 -2, 059861 -000 12 -01) 2
2. The approval of the issuance of the Bonds, as required by said Section
147(f), does not constitute an endorsement of the Bonds, the creditworthiness of the
Borrower or the economic viability of the Project or the Prior Projects. The Bonds shall
provide that neither the Commonwealth of Virginia (the "Commonwealth ") nor any
political subdivision thereof, including the Locality, the City, and the Authority, shall be
obligated to pay the principal of or interest on the Bonds or other costs incident thereto
except from the revenues and receipts pledged therefor and that neither the faith or credit
nor the taxing power of the Commonwealth or any political subdivision thereof, including
the Locality, the City, and the Authority, shall be pledged thereto.
3. The Council recognizes that, in addition to issuing the Bonds, the Authority
may also issue one or more of its obligations (the "Taxable Bonds "), the interest on which
will be subject to federal income taxation, for the benefit of the Borrower. The Council is
not hereby approving the issuance of the Taxable Bonds, as such approval is not required
under applicable law.
4. This Resolution shall take effect immediately upon its adoption.
ATTEST:
City Clerk.
12293294 - 2,059x6600012 -011 3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of April, 2018.
No. 41091 - 040218.
A RESOLUTION accepting Economic Development Access (RDA) Program funds from
the Commonwealth Transportation Board to the City to extend Blue Hills Drive, N.E., in
Roanoke, Virginia; authorizing the City Manager to execute any documents on behalf of the City
that are necessary for accepting such funding; acknowledging that the EDA Program requires
certain local matches and sureties; acknowledging that the extension of Blue Hills Drive, N.E. in
the City will be added to, and become a part of, the City road system pursuant to Section 33.2-
1509 (C) of the Code of Virginia (1950), as amended; and acknowledging that the City will
request that the new roadway be added to receive maintenance payments under Section 33.2 -319
of the Code of Virginia (1950), as amended.
WHEREAS, the City of Roanoke ( "City ") desires to assist in the development of
property for the purpose of economic development located off of Blue Hills Drive, N.E., in the
City of Roanoke, Virginia within the Roanoke Centre for Industry and Technology;
WHEREAS, Deschutes Brewery, Inc. is purchasing property located at 2002 Blue hills
Drive, N.E., in the City of Roanoke, Virginia, bearing Official Tax Map No. 7230101
( "Property "), pursuant to the terms of a Contract of Purchase and Sale of Real Property dated
April 20, 2016 ( "Contract "), and will soon enter into a firm contract to construct its new facilities
on the Property for the purpose of brewing, bottling, and packaging beer ( "Facility ");
WHEREAS, this Facility is expected to involve new private capital investment in
buildings and equipment of approximately $85 million and Deschutes Brewery, Inc. is expected
to employ 108 persons at this Facility;
WHEREAS, operations are expected to begin at this Facility on or about July 1, 2020;
WHEREAS, the Property has no access to a public street or highway and will require the
construction of a new roadway to connect with Blue Hills Drive, N.E. (`Project ");
WHEREAS, the City hereby guarantees that the necessary environmental analysis,
mitigation, and fee simple right of way acquisitions and utility relocations or adjustments for this
Project, if necessary, will be provided at no cost to the Economic Development, Airport and Rail
Access Fund;
WHEREAS, the City acknowledges that no land disturbance activities may occur within
the limits of the proposed Project prior to any construction activity on this Project as a condition
of the use of the Economic Development, Airport and Rail Access Fund;
WHEREAS, the City hereby acknowledges that the Virginia Department of
Transportation's ( "VDOT ") Economic Development Access ( "EDA ") Program will provide up
to a maximum of $650,000 for the Project and requires matching funding, of $150,000 from the
City, for estimated eligible project costs over $500,000, up to $800,000;
WHEREAS, the City hereby guarantees that all ineligible Project costs, all project costs
exceeding the EDA Program project allocation, and all costs not justified by eligible capital
outlay will be provided from sources other than those administered by VDOT; and
WFIEREAS, the EDA Program requires that a bond or other acceptable surety, in the full
amount of the Commonwealth Transportation Board's allocation, be provided by the City to
VDOT if a qualifying establishment is not constructed or under firm contract; this surety shall be
exercised by VDOT in the event that sufficient qualifying capital investment does not occur for
the proposed Project that will provide public road access to the Property within five years of the
Commonwealth Transportation Board's allocation of funds pursuant to this request.
2
NOW, THEREFORE, be it resolved by the Council of the City of Roanoke, Virginia as
follows:
I. The City hereby accepts Economic Development Access Program funding from
the Commonwealth Transportation Board to provide an adequate road to this Property, with the
understanding and agreement of the City that (i) the costs for the necessary environmental
analysis, mitigation, and fee simple right of way acquisitions and utility relocations or
adjustments for this Project, if necessary, will be provided at no cost to the Economic
Development Access Fund; (ii) no land disturbance activities may occur within the limits of the
proposed Project prior to any construction activity on this Project as a condition of the use of the
Economic Development, Airport and Rail Access Fund; and (iii) all ineligible Project costs, all
project costs exceeding the EDA Program project allocation, and all costs not justified by
eligible capital outlay will be provided from sources other than those administered by the
Virginia Department of Transportation.
2. The City Manager and /or his designee is authorized to execute any and all
documents necessary to accept the funding through the Economic Development Access Program
up to the maximum amount of funding eligible under the EDA Program on terms consistent with
this Resolution, and to take such actions as the City Manager deems necessary and appropriate
for such application. All such documents shall be approved as to form by the City Attorney.
3. The City hereby agrees to provide a surety or bond, acceptable to and payable to
VDOT, in the full amount of the Commonwealth Transportation Board's allocation less eligible
capital outlay credit as determined by VDOT; this surety shall be exercised by the Department of
Transportation in the event that sufficient qualifying capital investment does not occur on
qualifying parcels or identify each parcel to be served within five years of the Commonwealth
'transportation Board's allocation of funds pursuant to this request. The City Manager is hereby
3
authorized to execute all documents and agreements necessary to provide VDOT with such
surety or bond acceptable to VDOT, including without limitation all documents with Wells
Fargo National Bank to provide a letter of credit to VD0 F in an amount not to exceed $650,000
as surety if the City Manager determines to provide such letter of credit as surety to VDOT. All
such documents and agreements shall be approved as to form by the City Attorney.
4. The City Council hereby acknowledges that the new roadway so constructed will
be added to and become a part of the road system of the City of Roanoke pursuant to Section
33.2 -1509 (C) of the Code of Virginia (1950), as amended.
5. The City Council will request the new roadway, so constructed, to be added to
receive maintenance payments in accordance with the provisions of Section 33.2 -319 of the
Code of Virginia (1950), as amended, and such request for street additions for municipal
assistance payments will be submitted, together with a copy of this resolution and such maps and
other documents as may be necessary in the manner prescribed by VDOT.
City Clerk
4
aCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 2, 2018
Subject: Virginia Department of Transportation Economic Development
Access Program Grant for Extension of Blue Hills Drive Surety
Requirements
Background:
By Resolution No. 40764- 022117, adopted by City Council on February 21,
2017, Council authorized the request for a grant from the Virginia Department
of Transportation (VDOT) Economic Development Access Program in the
amount of $650,000. This grant provides funding to assist with financing
engineering and roadway construction costs for the extension of Blue Hills
Drive to serve the Deschutes Brewery, Inc. site.
Considerations:
In May 2017, VDOT awarded the grant in the amount of $650,000 for this
project. The City is required to provide a local match in the amount of
$150,000 which is included in the Capital Improvement Program for FY 2019.
In addition, the City is required to adopt the attached resolution and provide
the required surety or letter of credit.
Recommended Action:
Adopt the attached resolution and authorize the City Manager to execute the
appropriate surety requirements as required by the grant. Authorize the City
Manager to take such further actions and execute such further documents,
approved as to form by the City Attorney, as may be necessary to obtain,
accept, implerrlent, administer, and use such funds identified above.
Robert . Cowe .
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Finance
Robert K. Bengtson, Director of Public Works
Luke E. Pugh, City Engineer
rj S
h
IN TI IE COUNCIL OF TIIE CffY OF ROANOKE, VIRGINIA
The 2nd day of April, 2018.
No. 41092- 040218.
A RESOLUTION authorizing the City Manager to enter into an agreement with Roanoke
County for the continuation of therapeutic recreation services, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, on behalf of the City,
to execute and attest, respectively, an Agreement between the City of Roanoke and Roanoke
County, with four (4) potential annual renewals, for the continuation of therapeutic recreation
services for citizens with disabilities for fiscal year 2017, all as more fully set forth in the City
Council Agenda Report dated April 2, 2018, to this Council, such Agreement to be approved as
to form by the City Attorney.
2. Funding for such therapeutic recreation services for citizens with disabilities for
the fiscal year 2017 shall not exceed $48,000.
R- therapeutic reaearion ngr with rU .unt, 4 2. 18 . dna
ATTEST.
411(4, yln 0M I�
llll �`
City Clerk.
Q) CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 2, 2018
Subject: Agreement with Roanoke County for Therapeutic Recreation
Services
Background
The Parks and Recreation Department has worked in partnership with the
Roanoke County Parks and Recreation Department since 1987 to provide
therapeutic recreation services for our citizens. The City funds $48,000 worth
of therapeutic recreation services per year, which is representative of the
percentage of City residents that the County serves through its therapeutic
recreation programs. Funding in the amount of $48,000 for the therapeutic
recreation allocation is budgeted in account 01- 620 - 7110 -21 38.
An agreement has been prepared to ensure that the expectations of all parties
are clearly stated and understood. In summary, the County shall operate, fund
and manage a year round therapeutic recreation program serving residents of
the City and the County with disabilities. The therapeutic recreation program
shall consist of programs which provide specialized /leisure services that
empower people with disabilities to gain the knowledge and skills for the
development of a leisure lifestyle which meets their interests and needs.
Recommended Action:
Authorize the City Manager to execute the attached Agreement with Roanoke
County for continuation of therapeutic recreation services with four (4) annual
renewals. Such Agreement shall be approved as to form by the City Attorney.
-- --z--4z----------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Michael Clark, Director of Parks and Recreation
Amelia C. Merchant, Director of Finance
Thomas C. Gates, Administrator of Roanoke County
Agreement Between
Roanoke Countv Board of Supervisors and City of Roanoke
This Agreement is hereby made and entered into this I` day of July, 2017 by and between the
City of Roanoke (on behalf of its Department of Parks & Recreation (hereinafter, "City "), and
Roanoke County Board of Supervisors on behalf of its Department of Parks, Recreation &
Tourism (hereinafter, "County ").
WHEREAS, the City and the County recognize that certain citizens, both minors and adults, are
unable to participate in more traditional activities offered by each localities' parks and recreation
department, and further, wish to provide such therapeutic recreation services to enhance the
quality of life for citizens. This Agreement shall consist of this document and Attachments A
and B, which are incorporated herein by reference.
The parties agree to the following terms:
A. PURPOSE
The parties believe it would be in the best interests of the citizens of the County and citizens of
the City to define, develop, and expand the framework of cooperation between the City and
County for provision of therapeutic recreation services for residents of both localities. This
partnership will provide taxpayers with improved effectiveness and efficiency in the delivery of
therapeutic recreation services, and avoid the duplication of services, thereby saving tax monies.
B. TERM
The initial term of this Agreement shall be from July 1, 2017 until June 30, 2018. This
Agreement shall be renewed for up to four (4) additional one -year terms thereafter, unless the
Agreement is sooner terminated. During, or after the initial term, either party may terminate this
Agreement for cause or no cause with one vear's notice, in writing, due no later than June 30 of
ary term this Aereement is in force and effect.
C. STATEMENT OF MUTUAL BENEFIT AND INTERESTS
Benefits to the City include an active partnership with the County to plan, coordinate and
implement therapeutic recreation programs and services for City residents, while adhering to the
principles and mandates of the Americans with Disabilities Act of 1990 and the Americans with
Disabilities Act Amendments Act of 2008.
Benefits to the County include designated funding from the City for the provision of said
therapeutic recreation programs and services.
D. OBLIGATIONS OF COUNTY
Under this Agreement, the County shall:
I. Operate, fund and manage a year round therapeutic recreation program serving residents
of the City and County with disabilities. The therapeutic recreation programs shall
consist of programs that provide specialized life skills and health and wellness
recreational services that empower persons with disabilities to gain the knowledge and
skills needed for overall well -being and improved quality of life. Such programs shall
include:
a. ACE Camp — a summer camp for individuals between the ages of five and
twenty -one who have severe and profound developmental /cognitive disabilities;
and
b. Life skills, cultural arts, outdoor & trips, and fitness & wellness programs. These
are year-round programs for adult therapeutic recreation participants; these
programs focus on social skills, activities of daily living, self - expression, fine and
gross motor skills, physical fitness, and leisure education.
2. Designate one staff person to be the point of contact for all communications,
negotiations, scheduling, etc., with regard to City residents.
3. Provide a level of service equivalent to the level of financial and in -kind contributions
from the City. The level of service identifies the number of City residents that were
served in our Therapeutic Recreation Program in relationship to City's financial
contribution. Attachment A provides a detailed financial analysis of how the services
were distributed.
4. Provide City staff with disability awareness training one time per year.
5. Put the City logo (single color) on marketing pieces where deemed appropriate.
6. Provide City staff guidance when determining reasonable accommodations for any given
participant participating in City general programs as needed or requested.
7. Provide City with an annual report showing the average cost per participant, and the
components of the cost, along with participation trends during the previous fiscal year for
each program. Such components shall include salary and benefit costs of the staff, and the
necessary programming costs such as equipment and transportation spent from the
general fund. This report shall be provided no later than I September of each year during
the term of this Agreement for the prior fiscal year (July I to June 30).
E. OBLIGATIONS OF THE CITY
Under this Agreement, the City shall:
1. Remit an annual payment to the County in support of therapeutic recreation programs and
services provided by the County pursuant to this Agreement. Beginning with the 2017-
2018 Fiscal Year, the City's contribution for provision of these services will be
$48,000.00.
2. Designate one staff person to be the point of contact for all communications,
negotiations, scheduling, etc.
3. Provide reasonable access to program space in City owned and operated facilities and
parks. County use of these facilities will be coordinated through City staff and will be
subject to City program schedules and budget constraints.
4. Work with County to gain reasonable access to the facilities owned and operated by
organizations that the City has joint use agreements with including the YMCA, Carvins
Cove, Gator Aquatic Center, etc. County use of these facilities will be subject to the
limitations of the joint use agreements, as well as other limitations imposed by the
owners of said facilities.
5. Provide accessible transportation in the amount of $615.00 in support of driver costs,
meals, and admissions per year using their vehicles and drivers. Scheduling will be
subject to the transportation needs of the City. The City further agrees to allow the
County to purchase additional hours of accessible transportation from the City at a rate
equal to the City's direct costs for the transportation, such direct costs to include wages
and benefits for the employer providing the service. Scheduling will be subject to City
program schedules.
6. Provide advertising space in PLAY Magazine, the City's program brochure, equal to
Explore Recreation the County's program brochure, for promoting therapeutic recreation
programs and services provided by the County.
7. Modify their scholarship program for persons with disabilities who do not have the
financial ability to pay for participation in the County's programs to include all ages. For
participation in the County's therapeutic recreation programs and services, City residents
who qualify for financial assistance will be funded by the City via an annual invoice
provided by the County. County residents who qualify for financial assistance will be
funded by the County.
8. Provide reasonable accommodations in City general programs when this alternative
provides the least restrictive environment for the participant, and when such
accommodations are requested by the participant.
F. INSURANCE: The County shall comply with the insurance requirements set forth below:
Required by Risk Manager X Not Required by Risk Manager
Neither the Contractor nor any subcontractor shall commence work under the
Contract until the Contractor has obtained and provided proof of the required
insurance coverages to Risk Management for the City of Roanoke, and such
proof has been approved by Risk Management for the City of Roanoke. The
Contractor confirms to the City that all subcontractors to be used have
provided Contractor with proof of such insurance, or will do so prior to
commencing any work under the Contract.
2. Contractor, including all subcontractors, shall, at its sole expense, obtain and
maintain during the life of the Contract the insurance policies and/or
coverages required by this section. The City and its officers, employees,
agents, assigns, and volunteers shall be added as an additional insured to the
general liability and automobile coverages of any such policies and such
insurance coverages shall be primary and noncontributory to any insurance
and/or self - insurance such additional insureds may have. The Contractor shall
immediately notify in writing the City of any changes, modifications, and/or
termination of any insurance coverages and /or policies required by this
Contract. The Contractor shall provide to the City with the signed Contract
and Accord Certificate of Insurance which states in the description of
operations section one of the two paragraphs below:
a. The City and its officers, employees, agents assigns, and volunteers
are additional insureds as coverage under this policy includes ISO
endorsement CG 20 33 which provides that the insured status of such
entities is automatic if required by a contract or a written agreement.
If additional insured status is automatic under a different coverage
form, Contractor must attach a copy of the coverage form to its
certificate. Any required insurance policies shall be effective prior to
the beginning of any work or other performance by Contractor and any
subcontractors under this Contract.
OR
b. ISO endorsement CG 20 10 will be issued, prior to the beginning of
any work or other performance by Contractor under the Contract, to
the City and its officers, employees, agents, assigns, and volunteers
naming them as an additional insured under the general liability
coverage. A copy of the binder confirming the issuance must be
attached to the certificate. Any required insurance policies shall be
effective prior to the beginning of any work or other performance by
Contractor and any subcontractors under the Contract.
3. The minimum insurance policies and /or coverages that shall be provided by
the Contractor, including its subcontractors, include the following:
a. Commercial General Liability: $1,000,000.00
$1,000,000.00 General Aggregate Limit (other than Products /Completed
Operations).
$1,000,000.00 Products /Completed Operations Aggregate Limit.
$1,000.000.00 Personal Injury Liability (including liability for slander, libel,
and defamation of character).
$1,000.000.00 each occurrence limit
b. Automobile Liability: $1,000,000.00 combined single limit. (If
operating a personal vehicle on City property).
c. Workers' Compensation and Employer's Liability:
Workers' Compensation: statutory coverage for Virginia
Employer's Liability:
$100,000.00 Bodily Injury by Accident each occurrence
$500,000.00 Bodily Injury by Disease Policy Limit
$100,000.00 Bodily Injury by Disease each employee
d. The required limits of insurance for the contract may be achieved by
combining underlying primary coverage with an umbrella liability
coverage to apply in excess of the general and automobile liability
policies, provided that such umbrella liability policy follows the form
of the underlying primary coverage.
Such insurance policies and /or coverages shall provide for coverage
against any and all claims and demands made by a person or persons
or any other entity for property damages or bodily or personal injury
(including death) incurred in connection with the services, work,
items, and /or other matters to be provided under the Contract with
respect to the commercial general Liability coverages and the
automobile liability coverages. With respect to the workers'
compensation coverage, Contractor's and its subcontractors' insurance
company shall waive rights of subrogation against the City and its
officers, employees, agents, assigns, and volunteers.
Contractor shall provide such other insurance policies and/or
coverages that may be required by other parts of this Contract.
4. Proof of Insurance Coverage:
a. Contractor shall fumish the City with the above required certificates of
insurance showing the type, amount, effective dates, and date of
expiration of the policies.
b. Where waiver of subrogation is required with respect to any policy of
insurance required under this Section, such wavier shall be specified
on the certificate of insurance.
Insurance coverage shall be in a form and with an insurance company
approved by the City, which approval shall not be unreasonably withheld.
Any insurance company providing coverage under the Contract shall be
authorized to do business in the Commonwealth of Virginia.
(1) The Contractor's insurance policies and /or coverages shall not
contain any exclusions for the Contractor's subcontractors.
6. The continued maintenance of the insurance policies and coverages required
by the Contract is a continuing obligation, and the lapse and /or termination of
any such policies or coverages without approved replacement policies and /or
coverages being obtained shall be grounds for termination of the Contractor
for default.
Nothing contained in the insurance requirements is to be construed as limiting
the liability of the Contractor, and/or its subcontractors, or their insurance
carriers. The City does not in any way represent that the coverages or the
limits of insurance specified are sufficient or adequate to protect the
Contractor's interest or liabilities, but are merely minimums. The obligation
of the Contractor, and its subcontractors, to purchase insurance shall not in
any way limit the obligations of the Contractor in the event that the City or
any of those named above should suffer any injury or loss in excess of the
amount actually recoverable through insurance. Furthermore, there is no
requirement or obligation for the City to seek any recovery against the
Contractor's insurance company before seeking recovery directly from the
Contractor.
G. LIABILITY: Each party shall be liable for its own negligent acts and /or omissions or those
negligent acts and omissions of the party's agents, employees, successors, and assigns.
H. MODIFICATION: This Agreement represents the entire agreement between the parties and
supersedes all prior negotiations, representations or agreements, either written or oral. This
Agreement shall not be amended or modified except by written instrument signed by both
parties.
All funds for payments required of the City under this Agreement are subject to the
availability of an annual appropriation for this purpose by the City Council of the City of
Roanoke. In the event of nonappropriation of funds by the City Council of the City of
Roanoke for the Services provided under this Agreement, this Agreement, without
termination charge or other liability of the City, shall be considered terminated on the last
day of the then current fiscal year or when the appropriation made for the then current year
for the Services covered by this Agreement is spent, whichever event occurs first. If funds
are not appropriated at any time for the continuance of this Agreement, cancellation will be
accepted by the County on thirty (30) days prior written notice, but failure to give such notice
shall be of no effect and the City of Roanoke shall not be obligated under this Agreement
beyond the date of termination.
If the funding is not appropriated by the City Council of the City of Roanoke, the City is
obligated to pay for services provided up until the termination. Should this Agreement be
terminated, Therapeutic Recreation Services provided by the County will no longer be
available to Roanoke City Residents.
J. The provisions of this Agreement are for the exclusive benefit of the parties hereto and not
for the benefit of any third person, nor shall this Agreement be deemed to have conferred any
rights express or implied, upon any third person unless otherwise expressly provided for
herein.
Board of Supervisors of Roanoke County
Thomas C. Gates, Administrator Date
Roanoke County
Robert S. Cowell, Jr., City Manager Date
Roanoke, Virginia
Mvk,�
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 2nd day of April, 2018.
No. 41093 - 040218.
A RESOLUTION setting the allocation percentage for personal property tax relief
in the City of Roanoke for the 2018 tax year.
WHEREAS, in accordance with the requirements set forth in Section 58.1 -3524 (C) (2)
and Section 58.1 -3912 (E) of the Code of Virginia, as amended by Chapter I of the Acts of
Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or °PPTRA ") of
Chapter 951 of the 2005 Acts of Assembly, qualifying vehicles with a taxable situs within the
City commencing January I, 2018, shall receive personal property tax relief: and,
WHEREAS, this Resolution is adopted pursuant to Ordinance 37221- 101705 adopted by
City Council on October 17, 2005.
NOW THEREFORE BE IT RESOLVED by the Council of the City of Roanoke as
follows:
That tax relief shall be allocated such as to provide 100% tax relief for qualifying
personal use vehicles valued at $1,000 or less.
2. Fhat qualifying personal use vehicles valued at $1,001 - $20,000 will be eligible
for 48.3% tax relief.
3. That qualifying personal use vehicles valued at $20,001 or more shall only
receive 48.3% tax relief on the first $20,000 of value.
4. That all other vehicles which do not meet the definition of "qualifying" (for
example, including but not limited to, business use vehicles, farm use vehicles, motor homes,
etc.) will not be eligible for any form of tax relief under this program.
That the percentages applied to the categories of qualifying personal use vehicles
are estimated fully to use all available PPTRA funds allocated to the City of Roanoke by the
Commonwealth of Virginia.
ATTEST:
City Clerk.
eCITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: April 2, 2018
Subject: Adoption of Tax Year 2018 Personal Property Tax Relief Act
(PPTRA) Percentage
Background:
The PPTRA was enacted in 1998 and provides for a measure of personal
property tax relief based on assessed motor vehicle values. (Vehicles valued at
$1,000 and below are exempt from taxation.) The amount of relief each
locality receives from the Commonwealth has been fixed since 2006 (Roanoke
receives $8,075,992 annually).
Considerations:
City Council is required by the Commonwealth to annually adopt a resolution
setting the percentage reduction in personal property for that year. City staff
computed the effective reimbursement rate using information provided by the
Commissioner of the Revenue and trend data. The percentage reduction is
calculated to distribute the $8,075,992 block grant allocation from the
Commonwealth in an equitable manner.
The rate as computed for tax year 2018 is 48.3 %, a very slight change from the
2017 rate (48.4%).
Recommended Action:
Adopt the attached resolution which establishes the percentage reduction for
personal property tax relief at 48.3% for the City of Roanoke for the 2018 tax
year
Robert ell, Jr.
City Manager
cc: Honorable Sherman A. Holland, Commissioner of the Revenue
Honorable Evelyn W. Powers, Treasurer
o`er
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chnrdt Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'telephone: (540)853 -2541
Fur (540)853-1145
STEYIIANIE M. MOON REYNOLDS, MAR
E -mail: elerk(nnpunpkuvn'g04 CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIA T. WEBB, CMC
April 3, 2018 Assistnnt Deputy CirClerk
Drew Kepley
2710 Richelieu Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Kepley:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 2, 2018, you were appointed as a member of the Architectural Review Board to fill
the unexpired term of office of John Missell ending October 1, 2020.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Architectural Review
Board.
Sincerely,
m " is C
te phanie M. Moon R olds, C
City Clerk
Enclosures
PC: Tina Carr, Secretary, Architectural Review Board /w application
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the second day of April 2018, DREW KEPLEY was
appointed as a member of the Architectural Review Board to fill the unexpired term of
office of John Missell ending October 1, 2020.
2018.
Given under my hand and the Seal of the City of Roanoke this third day of April
+�„tiQd.�
City ClerkL
April 3, 2018
Anita Wilson
3124 Kirkland Drive, N. W.
Roanoke, Virginia 24017
Dear Ms. Wilson:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 2, 2018, you were appointed to replace Lisa Y. Barksdale as a member of the Fair
Housing Board for a three -year term of office, commencing April 1, 2018 and ending
March 31, 2021.
After the Oath has been administered, please return one copy to the Office of the City
Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., prior to serving in the capacity to which you were appointed.
Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your reappointment and each member is required
"to read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Fair Housing Board.
Sinc r ly, }�
Stephanie M. Moon Rey of s, M
City Clerk
Enclosures
PC: Lara Burleson, Secretary, Fair Housing Board/ w application
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011-1536
'Rlephonc (540)R53 -2541
Fu, (540)853 -1145
el I PIIANIE M. MOON REYNOLDS, MMC
E- moil. dakC?reenakio,
CECELIA F. MCCOY
City Clerk
Deputy City Clerk
CECELIAT WEBB,CMC
Assistant Deputy City Clerk
April 3, 2018
Anita Wilson
3124 Kirkland Drive, N. W.
Roanoke, Virginia 24017
Dear Ms. Wilson:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 2, 2018, you were appointed to replace Lisa Y. Barksdale as a member of the Fair
Housing Board for a three -year term of office, commencing April 1, 2018 and ending
March 31, 2021.
After the Oath has been administered, please return one copy to the Office of the City
Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., prior to serving in the capacity to which you were appointed.
Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your reappointment and each member is required
"to read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Fair Housing Board.
Sinc r ly, }�
Stephanie M. Moon Rey of s, M
City Clerk
Enclosures
PC: Lara Burleson, Secretary, Fair Housing Board/ w application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council
which was held on the second day of April 2018, ANITA WILSON was appointed to
replace Lisa Y. Barksdale as a member of the Fair Housing Board for a three -year term of
office, commencing April 1, 2018 and ending March 31, 2021.
Given under my hand and the Seal of the City of Roanoke this third day of
April 2018.
City Clerk 7
Kwan Evans
948 Morehead Avenue, S. E.
Roanoke, Virginia 24013
Dear Mr. Evans:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 2, 2018 you were appointed to replace Jolan Yow as a member of the Parks and
Recreation Advisory Board for a three -year term of office, commencing April 1, 2018 and
ending March 31, 2021.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
Sinc rely,
�
Stephanie M. Moon Rey6141sqMV4
City Clerk
Enclosures
pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board/ w application
CQ) ITY OF ROANOKE
Q)
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fns: (540)853 -1145
STEPLANIE M. MOON REYNOLDS, MMC
E -mail Clcrk(irlronnokcvn.,av
CECELIA F. MCCOV
City Clerk
Deputy CRy Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
April 3, 2018
Kwan Evans
948 Morehead Avenue, S. E.
Roanoke, Virginia 24013
Dear Mr. Evans:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 2, 2018 you were appointed to replace Jolan Yow as a member of the Parks and
Recreation Advisory Board for a three -year term of office, commencing April 1, 2018 and
ending March 31, 2021.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
Sinc rely,
�
Stephanie M. Moon Rey6141sqMV4
City Clerk
Enclosures
pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board/ w application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the second day of April 2018, KWAN EVANS was
appointed to replace Jolan Yow as a member of the Parks and Recreation Advisory
Board for a three -year term of office, commencing April 1, 2018 and ending March 31,
2021.
Given under my hand and the Seal of the City of Roanoke this third day of
April 2018.
d✓
City Clerk
Cindy Pasternak
2606 Highland Road, S. E.
Roanoke, Virginia 24014
Dear Ms. Pasternak:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 2, 2018 you were reappointed as a member of the Roanoke Neighborhood Advocates
to fill your unexpired term of office ending June 30, 2019.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required 'Yo read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue to serve as a member of the Roanoke Neighborhood
Advocates.
Sin rely,
m.�
a��
Stephanie M. Moon yno MMC
City Clerk
Enclosures
PC: Bob Clement, Neighborhood Services Coordinator /w application
CITY OF ROANOKE
OFFICE, OF Tf1E CITY CLERK
215 ('lunch Avenue, S. W., 10 ....n 456
Roanoke, Virginia 24011 -1536
"1'cicplmvc: (5411)853 -2541
F1,v (540)X53 -1145
Sl IA- 11ANIE M. MOON RL1'N( LD. , MM(.
IJmail: rle,'k(nrnm,vkev °-XO4
['E('ELIA IL NI( "COY
('ilv (' It. k
De,w, ('it, ('Icrk
('E('ELIA 1. W EBB, CM('
A,,iOma Draal \' ('11y clerk
April 3, 2018
Cindy Pasternak
2606 Highland Road, S. E.
Roanoke, Virginia 24014
Dear Ms. Pasternak:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 2, 2018 you were reappointed as a member of the Roanoke Neighborhood Advocates
to fill your unexpired term of office ending June 30, 2019.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required 'Yo read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to continue to serve as a member of the Roanoke Neighborhood
Advocates.
Sin rely,
m.�
a��
Stephanie M. Moon yno MMC
City Clerk
Enclosures
PC: Bob Clement, Neighborhood Services Coordinator /w application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the second day of April 2018, CINDY PASTERNAK was
reappointed as a member of the Roanoke Neighborhood Advocates to fill her unexpired
term of office ending June 30, 2019.
Given under my hand and the Seal of the City of Roanoke this third day of
April 2018.
C
City
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
..-e. Roanoke, Virginia 24011 -1536
Telephone: (540)853 -2541
Fer: (540)1153 -1145
STEPIIANIE M. MOON REYNOLDS, MMC E -nwll: 6e,IA)roenokevv.g °v CECELIA R MCCOY
City Clerk Deputy City Clerk
C'EC'ELIA T. W EBB, C'MC'
A.El.nt Deputy City Clerk
April 6, 2018
Jolan Yow
3292 Somerset Street, S. W.
Roanoke, Virginia 24014
Dear Ms. Yew:
Your term of office as a member of the Parks and Recreation Advisory Board expired on
March 31, 2018.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Parks and Recreation
Advisory Board from September 18, 2017 to March 31, 2018. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
Stephanie M. Moon Reyno C
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
]olan Yow
AS A MEMBER OF THE
PARKS AND RECREATION ADVISORY BOARD
FROM SEPTEMBER 18.2017
TO MARCH 31, 2018
ON THIS 6TH DAY OF APRIL , 2018
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED. ATTEST-
SHERMAN P. LEA, SR. SN E1 . LDS
MAYOR CIIY CLERK
` CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2l5 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone (540)553 -2541
Fax: (541))X53 -1145
S Lill IANIE M. MOON REYNOLDS, MM( E -null: e1,,k(m rua.... .gnv CEC'ELIA F. MCCOY
City Clerk Deputy City Clerk
C'ECELIA I'. WEDD, CMC
AssisMm Depnly City Clerk
April 6, 2018
Lisa Y. Barksdale
4311 Quail Drive, N. W.
Roanoke, Virginia 24017
Dear Ms. Barksdale:
Your term of office as a member of the Fair Housing Board expired on March 31, 2018.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Fair Housing Board from
January 21, 2014 to March 31, 2018. Please find enclosed a Certificate of Appreciation
and an aerial view photograph of the Roanoke Valley in recognition of your service.
Sincerely,
( 0
Stephanie M. . M. e nol MMC
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
Lisa Y. Barksdale
AS A MEMBER OF THE
FAIR HOUSING BOARD
FROM JANUARY 21, 2014
TO MARCH 31, 2018
ON THIS 6TH DAY OF APRIL .1-018
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
.APPROVED:
ATTEST.
SHERMAN P. LEA, SR.
STEPHANIE M. CON (OLDS
MAYOR
CITY CL SIC