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Council Actions 07-16-18
m COBB � Mkt 41183 ROANOKE CITY COUNCIL REGULAR SESSION JULY 165 2018 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. Council Members Bestpitch and Price were absent. The Invocation was delivered by Bishop Jamaal L. Jackson, ReFresh Roanoke. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. Mayor Lea welcomed Vice -Mayor Cobb to his first official Council Meeting. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, July 19 at 7:00 p.m., and Saturday, July 21 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com / /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 1 ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Fair Housing Board — two vacancies Unexpired term of office ending March 31, 2019 Unexpired term of office ending March 31, 2021 Human Services Advisory Board — one vacancy Unexpired term of office ending November 30, 2018 Personnel and Employment and Practices Commission — three vacancies Three -year terms of office ending June 30, 2021 Roanoke Public Library Board — one vacancy Unexpired term of office ending June 30, 2020 Roanoke Valley - Alleghany Regional Commission — one vacancy Three -year term of office ending June 30, 2021 Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. David "Jacko" Lawhorn, 1710 Clinton Avenue, S. E., appeared before the Council regarding the renaming of Stonewall Jackson Middle School and gun violence in Roanoke City; and Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council regarding the termination of his employment with the City of Roanoke. K 4. CONSENT AGENDA: (APPROVED 5 -0, AS AMENDED) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -3 was removed from the Consent Agenda and considered separately inasmuch as Council Member Dykstra having advised of a personal conflict of interest. Mayor Lea called attention to two additional public hearing requests from the City Manager. C -1 Minutes of the regular meetings of City Council held on Monday, June 18, 2018; and Monday, July 2, 2018; and Organizational meeting of City Council held on Monday, July 2, 2018. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of approximately 12.10 acres of City -owned property, being three parcels located at 2839, 2903, and 0 Peters Creek Road, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from the City Manager requesting that Council convene in a Closed Meeting for discussion and consideration of the acquisition of real property for public purposes, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended. REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C -4 A communication from the City Clerk advising of the resignation of Rachel Wheaton as a member of the Roanoke Public Library Board, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -5 A communication from Peggy Bishop, Secretary, Roanoke Valley Resource Authority, transmitting a certified copy of Resolution RA #2018 -812 adopting a schedule of rates, fees and charges for the use of the Authority's system, effective July 1, 2018; and Roanoke Valley Resource Authority Waste Disposal Fees and Charges as of July 1, 2018. RECOMMENDED ACTION: Received and filed. 3 C -6 Reports of qualification of the following individuals: Mark K. Cathey, Laura D. Rottenborn and Richard M. Willis, Jr., as Trustees of the Roanoke City School Board for three -year terms of office, each, commencing July 1, 2018 and ending June 30, 2021; Patrick Williams as an Engineer representative of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2021; The Reverend Timothy Harvey as a Citizen at Large member of the Youth Services Citizen Board for a three -year term of office ending June 30, 2021; and Janet Carty and Greg Webster as members of the Roanoke Arts Commission for three -year terms of office, each, ending June 30, 2021. RECOMMENDED ACTION: Received and filed. A written communication from the City Manager requesting a public hearing be scheduled to be held on Monday, August 20, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, to lease approximately 0.062 - acreas of City -owned property for the establishment of a wireless telecommunications facility in Preston Park, 3137 Preston Avenue, N. W. RECOMMENDED ACTION: Concurred in request. A written communication from the City Manager requesting a public hearing be scheduled to be held on Monday, August 20, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, to lease approximately 0.064 - acreas of City -owned property for the establishment of a wireless telecommunications facility in Fallon Park, 502 19th Street, S. E. RECOMMENDED ACTION: Concurred in request. C -3 A communication from the City Manager requesting that Council convene in a Closed Meeting for discussion and consideration of the acquisition of real property for public purposes, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended. Council Member Dykstra read a prepared Conflict of Interest Statement advising of a personal interest due to an interest by her employer, Boys & Girls Club of Southwest Virginia, Inc., in a lease transaction with Restoration Housing. RECOMMENDED ACTION: Concurred in request. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. rd 6. PETITIONS AND COMMUNICATIONS: a. Request of the Salvation Army to present an update with regard to the new Day Center in the southeast area of the City. Monica Seiler, Captain, Salvation Army, Spokesperson. (Sponsored by Mayor Lea and Council Member Dykstra) Update received and filed. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Revisions to City Financial Policies - 30 minutes Financial Policy Overview received and filed. • GRTC Comprehensive - 30 minutes Operational Analysis Comprehensive Operational Analysis Draft Recommendations received and filed. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Virginia Homeless Solutions Grant Award from the Department of Housing and Community Development to support Continuum of Care strategies and homeless service and prevention programs. Adopted Resolution No. 41183 - 071618 and Budget Ordinance No. 41184-071618. (5 -0) 2. Acceptance of the FY 2017 Edward Byrne Memorial Justice Assistance Grant Program funds from the United States Department of Justice for use by the Roanoke Police Academy and Roanoke Sheriff's Office. Adopted Resolution No. 41185 - 071618 and Budget Ordinance No. 41186-071618. (5 -0) 3. De- appropriation of 2018 Bond Anticipation Note funds in connection with Fire -EMS Airpacks. Adopted Budget Ordinance No. 41187 - 071618. (5 -0) I✓ 4. Execution of an assistance agreement between the City of Roanoke and the Town of Vinton for the loan of a solid waste vehicle in emergency situations. Adopted Ordinance No. 41188 - 071618. (5 -0) COMMENTS OF THE CITY MANAGER. The City Manager commented on the following items: Plan Roanoke This week, the city will launch "Plan Roanoke," the process to develop its next Comprehensive Plan. On Thursday, July 19, staff will be in Market Square from 10:30 a.m. to 11:00 a.m., to begin the process of gathering input from citizens. • "Plan Roanoke" is an initiative to develop a new comprehensive plan — City Plan 2040 — over the next 18 months, and will include several phases. • Open House Meetings will be held in August at City library branches to invite citizens to tell us what Roanoke should look like in 20 years. • A website has been created where citizens can learn more and sign up to receive notifications: www.planroanoke.org. A digital survey is also posted on the site for public input. Fair Housing Seminar • The City's Fair Housing Board and the Department of Professional and Occupational Regulation will host a Fair Housing Seminar in Jefferson Center's Fitzpatrick Hall, 541 Luck Ave. on July 19 from 10:00 a.m. to 1:00 p.m. • The public is encouraged to attend. To register, visit the Brown Paper Ticket website at www.brownpapertickets.com and search for Roanoke Fair Housing. • More information is available through the city's HUD Community Resources Office at 853 -5681, or you can send an email to fairhousina(a�roanokeva.nov. National Night Out • Tuesday, August 7 • Neighborhood events will heighten crime and drug prevention awareness; generate support for local anti -crime programs; and strengthen neighborhood spirit. • Public safety agencies, neighborhood organizations, neighborhood crime watch groups, and local officials will participate in the events. C-9 • Some events have been posted on the city's website, but there's still time to register at www.roanokeva.gov /nno, or contact Bob Clement, Neighborhood Services Coordinator, at 853 -5210. b. CITY ATTORNEY: 1. Execution of a Nonexclusive Revocable License Agreement with Shentel Communications, LLC, that will allow telecommunications facilities on various City school properties. Ordinance No. 41189 - 071618. (5 -0) 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Street Pub Roanoke 2018 by Deschutes Brewery was held on Saturday, July 14, 2018 in Elmwood Park. Vice -Mayor Cobb and Council Member Osborne served as volunteers. Roanoke Police Department Lip Sic Challenge was a success. Food Truck Rally Benefit for the Roanoke Refugee Partnership was on Thursday, July 12, 2018. Indoor arena football returns to the Berglund Center in spring 2019. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. 12. RECESS. - 4:17 p.m. THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451; AND THEREAFTER RECONVENED AT 7:00 P.M., IN THE CITY COUNCIL CHAMBER. 7 ROANOKE CITY COUNCIL REGULAR SESSION JULY 16, 2018 7:00 P.M. CITY COUNCIL CHAMBER AGENDA Call to Order - -Roll Call. Council Members Bestpitch and Price were absent. The Invocation was delivered by The Reverend David A. Jones, Pastor, Williams Memorial Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. CERTIFICATION OF CLOSED MEETING. Certification of Closed Meeting to discuss the disposition of approximately 12.10 acres of City -owned property, being three parcels located at 2839, 2903, and 0 Peters Creek Road, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (5 -0) Certification of Closed Meeting for discussion and consideration of the acquisition of real property for public purposes. (4 -0, Council Member Dykstra abstained from voting.) L;1 0 =1 C. NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, July 19 at 7:00 p.m., and Saturday, July 21 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. PUBLIC HEARINGS: Request of MCE Owner Occupied, LLP (formerly J &K HTTC, LLP), to amend certain proffered conditions in connection with properties located at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N. E., respectively. Maryellen F. Goodlatte, Esquire, Spokesperson. Adopted Ordinance No. 41190 - 071618. (5 -0) 2. Proposal of the City of Roanoke for authorization of FY2019 General Obligation Public Improvement Bonds and FY2019 Bond Anticipation Note and appropriation of funds for capital projects. Robert S. Cowell, Jr., City Manager. Adopted Resolution No. 41191 - 071618 and Budget Ordinance No. 41192 - 071618. (5 -0) HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Chris Craft, 1501 East Gate Avenue, N. E., appeared before the Council to complain about not receiving advance notifications of ceremonial and public events being held in the Wildwood Civic League neighborhood; and lack of response from City departments regarding removal of overgrown trees in the 1500 block of East Gate Avenue. Mr. Craft extended an invitation to the Council and City Administration to meet with him and walk through the neighborhood in order to discuss matters of mutual interest and concern involving drugs and crime in the Wildwood community. RECESS. - 7:22 p.m. THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL TUESDAY, JULY 31, 2018 AT 9:00 A.M., IN THE COMMUNITY ROOM, WILLIAMSON ROAD LIBRARY, 3831 WILLIAMSON ROAD, N. W., FOR A COUNCIL STRATGEIC PLANNING WORK SESSION. 9 SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Email: clerk@roanokeva.gov July 16, 2018 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: Council Members William D. Bestpitch Joseph L. Cobb Michelle L. Dykstra John A. Garland Djuna L. Osborne Anita J. Price This is to advise you that I will-iqW be present at the 2:00 a.m. and 7:00 p.m. sessions of Council on Monday, July 16, 2018. Wiest wishes for a successful meeting. Sincerely, �%U�a,,.•%; %,mil . i�� William D. Bestpitch Council Member WDB /ctw o Ro CITY OF ROANOKE CITY COUNCIL — - 215 Church Avenue, S.W. =" / Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 zz - - Telephone: (540) 853 -2541 SHERMAN P. LEA, SR. Fax: (540) 853 -1145 Mayor Email: clerk @roanokeva.gov July 16, 2018 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: Council Members William D. Bestpitch Joseph L. Cobb Michelle L. Dykstra John A. Garland Djuna L. Osborne Anita J. Price This is to advise you that I will not be present at the 2:00 a.m. and 7:00 p.m. sessions of Council on Monday, July 16, 2018. Best wishes for a successful meeting. Sincerely, Anita J. Price Council Member AJ P /ctw STEPHANIE NL MOON REYNOLDS, NINIC CRY Clerk Bishop Jamaal Jackson ReFresh Roanoke 4227 Quail Drive, N. W. Roanoke, Virginia 24017 Dear Bishop Jackson: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerks roanoke%a. -o% July 17, 2018 CECELIA F. NICCOI" Depute Cite Clerk CECELIA T. NN EBB, CHIC Assistant Depute Cit} Clerk On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, July 16, 2018. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, Stephanie M. Moon Rey no ds, M C City Clerk .iAli1 �, CITY COUNCIL AGENDA REPORT x7 To: Honorable Mayor and Members of City Council Meeting: duly 16, 2018 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of approximately 12.10 acres of City -owned property, being three parcels located at 2839, 2903, and 0 Peters Creek Road, N.W., and bearing Official Tax Map Nos. 6410104, 6410105, and 6410106, respectively, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. - - - - X6o� - - - - - -- Rober . City Manager Distribution: Council Appointed Officers STEPHANIE, M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(ir roanokeva.gov July 17, 2018 Rachel H. Wheaton 2279 Brambleton Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Wheaton: C'E:CE LIA F. MCCOY Deputy Cite Clerk CECELIA 1'. WEBB, CMC Assistant Deputy City Clerk A communication from the City Clerk advising of your resignation as a member of the Roanoke Public Library Board was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, July 16, 2018. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Public Library Board from August 3, 2015 to July 16, 2018. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure pc: Sheila Umberger, Secretary, Roanoke Public Library Board CERTIFICATE OF APPRECIATION PRESENTED TO Rachel H. Wheaton AS A MEMBER OF THE ROANOKE PUBLIC LIBRARY BOARD FROM AUGUST 3, 2015 TO JULY 16, 2018 ON THIS 17 -DAY OF JULY .2018 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: <r'a ? 'ZhL SHERMAN P. LEA, SR. STEPHANIE M. MO N RE LDS MAYOR '10 CITY CLE R CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC City Clerk July 16, 2018 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise that Rachel Wheaton has tendered her resignation as a member of the Roanoke Public Library Board, effective immediately. Sincerely, Stephanie M. Moon Reyno ds, M C City Clerk Page 1 of 1 Roanoke City Public Library Advisory Board Rachel Wheaton to: Stephanie.Moon 07/09/2018 03:51 PM Hide Details From: Rachel Wheaton <rawheaton3@gmail.com> To: Stephanie.Moon@roanokeva.gov, History: This message has been replied to. Good afternoon Ms. Moon, I have recently relocated to Durham, NC. Because 1 no longer live in Roanoke City, I am officially resigning my membership on the Advisory Board. Thank you so very much for your support. It has been a pleasure to serve on the Library Board. Best regards, Rachel Wheaton file:///C:/IJsers/CKSMI/AppData/Local/Temp/notesC7AO56/—webI 899.htm 7/9/2018 ROANOKE VALLVV 0SO-URCY@AUTHORITY June 28, 2018 Stephanie M. Moon Reynolds, MMC City Clerk, City of Roanoke Municipal Building Room 456 215 Church Avenue, SW Roanoke, VA 24011 -1536 Re: Roanoke Valley Resource Authority Resolution RA #2018 - 812 Dear Ms. Reynolds: Enclosed please find a copy of RVRA's Resolution RA #2018 — 812 together with the Waste Disposal Fees & Charges effective July 1, 2018. Sincerely, Peggy Bishop RVRA Board Secretary plb Enclosure 1020 Hollins Road, NE Roanoke, Virginia 24012 -8011 (540) 857 -5050 Fax (540) 857 -5056 Web Site: wwwxvra.net RESOLUTION OF THE ROANOKE VALLEY RESOURCE AUTHORITY Adopted this 27th day of June, 2018 RA 42018 - 812 A RESOLUTION adopting a schedule of rates, fees and charges for the use of the Authority's system effective July 1, 2018. BE IT RESOLVED by the Roanoke Valley Resource Authority that: 1. The preliminary Rate Schedule previously established by the Authority by resolution dated March 28, 2018, of rates, fees and charges to be charged by the Authority effective July 1, 2018 for the use of the system set forth on Exhibit "A ", which is attached to and incorporated in this resolution, is hereby ADOPTED in final and put into effect, as more particularly set forth in the report from the Chief Executive Officer to this Authority, dated June 27, 2018. 2. The Authority Secretary is authorized and directed to transmit a certified copy of this resolution with the final adopted schedule of rates, fees, and charges effective July 1, 2018 to the Office of the Clerk for Roanoke City Council, the Office of the Clerk for the Roanoke County Board of Supervisors, the Office of the Clerk for the Vinton Town Council, and the Clerk for the City of Salem City Council to be kept on file and open to inspection by all parties interested. On motion of Ms. Owens to adopt the resolution, seconded by Mr. Hiner and carried by the following roll call and recorded voice vote: AYES: Bobby Edwards, Joey Hiner, Tom Gates, Rob Light, Dennis Nalley, Rebecca Owens, Mike Shockley, Mike Tyler NAYS: None ABSENT: Keith Garman A COPY TESTE: Peggy L. Bishop, Board Secretary Roanoke Valley Resource Authority I hereby certify that the foregoing is a true and correct copy of Resolution RA #2018 -812 adopted by the Roanoke Valley Resource Authority on June 27, 2018. A COPY TESTE: -� Peggy L. Bishop, Board Secretary Roanoke Valley Resource Authority ROANOKE VALLEY RESOURCE AUTHORITY WASTE DISPOSAL FEES & CHARGES AS OF: JULY 1, 2018 MUNICIPAL WASTE COMMERCIAL WASTE STS SURCHARGE: NON - COMPACTED >20 CY LOADS CONTRACT MUNICIPAL WASTE CONSTRUCTION AND DEMOLITION WASTE WOOD WASTE $ 51.50 PER TON $ 61.50 PER TON +$7.00 PER TON $ 55.00 PER TON $ 61.50 PER TON CLEAN LOADS OF UNTREATED BRUSH OR WOOD SUITABLE FOR TUB GRINDING $ 35.00 PER TON TIRES $ 120.00 PER TON TIRES MIXED WITH OTHER WASTE PREVAILING RATE PLUS $5.00 PER TIRE SPECIAL WASTES (ACCEPTED ONLY WITH PRIOR APPROVAL & NOTIFICATION.) ASBESTOS (NON FRIABLE) $ 61.50 PER TON ASBESTOS (FRIABLE) $100.00 PER TON DEAD ANIMALS $ 61.50 PER TON OTHERS (AS DETERMINED BY RESOURCE AUTHORITY) $61.50- $100.00 PER TON UNCOVERED VEHICLES ADDITIONAL MINIMUM CHARGE FOR PER TON FEES WOOD MULCH SALES (WHEN AVAILABLE) PICK UP TRUCKS AND SMALL TRAILERS (1 Bucket) ALTERNATE DAILY COVER $ 25.00 (ACCEPTED ONLY @ SMITH GAP LANDFILL WITH PRIOR NOTIFICATION & APPROVAL.) VEHICLE WEIGH FEE (NON- MEMBER VEHICLES) $ 25.00 $ 15.00 NO CHARGE PER TON $ 25.00 UNACCEPTABLE WASTE CHARGES $100.00 PER TON @ MINIMUM ONE TON + HANDLING COSTS, RELATED DAMAGES, AND LOST REVENUE LATE ACCOUNT PENALTY 10% OF AMOUNT PLUS INTEREST AT THE LEGAL RATE ON THE PRINCIPAL NOTE: THE ROANOKE VALLEY RESOURCE AUTHORITY RESERVES THE RIGHT TO ESTABLISH FEES AND CHARGES AS IT DEEMS NECESSARY AND APPROPRIATE FOR WASTES NOT LISTED HEREIN AND TO REFUSE TO ACCEPT ANY MATERIAL DEEMED BY THE AUTHORITY TO BE UNACCEPTABLE. STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov July 17, 2018 Cindy H. Poulton, Clerk Roanoke City School Board P. O. Box 13145 Roanoke, Virginia 24031 Dear Ms. Poulton: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Mark K. Cathey, Laura D. Rottenborn and Richard M. Willis, Jr., has qualified as Trustees on the Roanoke City School Board for three -year terms of office, each, commencing July 1, 2018 and ending June 30, 2021. Sincerely, M. bbin Stephanie M. Moon Reyn s, MM City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Mark K. Cathey, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board for a three -year term of office ending June 30, 2021, according to the best of my ability. (So help me God.) MARK K. CATHEY The foregoing oath of office as taken, sworn to, and subscribed before me'by Mark K. 17 � *4-- Cathey this G Ta-y of 2018. Judg wenty- Ju icia Circuit Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Laura Day Rottenborn, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board for a three -year term of office ending June 30, 2021, according to the best of my ability. (So help me God.) 71 if V, 7 JA j'"& � �J;./'�'o " 11 WSW 79441-1 LAU RAj2rV ROTTENBORN The foregoing oath of office was taken, worn to, and subscribed before me by Laura Day Rottenborn this 2n y of 2018. J udgk/ Twenty -" IrPd-SuMci`aT Ci rcu it Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Richard M. Willis, Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Trustee of the Roanoke City School Board for a three -year term of office ending June 30, 2021, according to the best of my ability. (So help me God.) The foregoing oath of office was taken, Richard M. Willis, Jr., this tray of RICHARD M. WILLIS, J to, and subscribed before me by 2018. s- STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenne, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (son) 853 -2541 Fnx: (540) 853 -1145 E-mail: derk(airoanokevn.gov July 17, 2018 Donna Payne, Secretary Building and Fire Code Board of Appeals Roanoke, Virginia Dear Ms. Payne: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Patrick Williams has qualified as an Engineer representative of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2021. Sincerely, � rte° tephanie M. Moon Reyno , M City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Patrick Williams, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as an Engineer representative of the Building and Fire Code Board of Appeals for a three -year term of office ending June 30, 2021, according to the best of my ability. (So help me God.) The foregoing oath of office was taken, sworn to, and subscribed before me by Patrick Williams this g day of CTL&Ie 2018. Brenda S. Hamilton, of • _ ii /iii,. /, /I '�i Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1.536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: elerk(q)roanokeva.gov July 17, 2018 Aisha Johnson Assistant to the City Manager Roanoke, Virginia Dear Ms. Johnson: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that the Reverend Timothy Harvey (Citizen -at- Large) has qualified as a member of the Youth Services Citizen Board for a three -year term of office ending June 30, 2021. Sincerely, *Z-n' a &." Stephanie M. Moon Reyn6ds, City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Reverend Timothy Harvey, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Citizen at Large member of the Youth Services Citizen Board for a three -year term of office ending June 30, 2021, according to the best of my ability. (So help me God.) REVEREN6 TIMOTHY HAIR Y The foregoing oath of office was to sw to, and subscribed before me by Reverend Timothy Harvey this day of 2018. Brenda S. JApmilton, Clerk of the Circuit Court , Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OED' rrHE CITY CLERK 215 Church Avenue, CS. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(n)roanokeva.gov July 17, 2018 Melissa Murray, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. Murray: CECE:LIA F. MCCOV Deputy City Clerk CECEL.IA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Janet Carty and Greg Webster has qualified as members of the Roanoke Arts Commission for three -year terms of office, each, ending June 30, 2021. Sincerely, 19�_ - Stephanie M. City Clerk pc: Susan Jennings, Arts and Culture Coordinator �_rl * •o w Mtr$ ano� Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Janet Carty, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2021, according to the best of The foregoing oath of office was taken, sworn to, and subscribed before me by Janet Carty this 2:z_n;�Iay of c 2018. Brenda S. Hamilton, Clerk of the Circuit Court Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Greg Webster, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2021, according to the best of my ability. (So help me God.) The foregoing oath of office was taken, sworn to, and subscribed before me by Greg Webster this day of 2018. Brenda S. Hamilton, Clerk of the Circuit Court CITY COUNCIL AGENDA REPORT 2P: z Wd 131 --Inr 81. To: Honorable Mayor and Members of City Council Meeting: July 16, 2018 Subject: Request to Schedule a Public Hearing: Lease of Approximately 0.062 Acres of City -owned Property for the Establishment of a Wireless Telecommunications Facility in Preston Park Background: The City of Roanoke is proposing to lease for the construction, maintenance and operation of a wireless telecommunications facility and related ancillary and accessory equipment, approximately 0.062 acres (2,736 Square Feet) of city -owned property located in Preston Park. The property subject to the proposed lease is located at 3137 Preston Avenue, N.W., being a portion of Official Tax Map No. 2100601. The maximum term of such lease would be thirty -five (35) years. Because of the term of the lease proposed, the Code of Virginia requires that the proposed lease be advertised for bidding by the public, and a public hearing held before such lease can be authorized by City Council. Therefore, pursuant to Sections 1 5.2 -2100 and 1 5.2 -2101, Code of Virginia (1950), as amended, the City is required to give public notice, conduct a public hearing, and adopt an ordinance by City Council. Subject to City Council's concurrence to this request, a copy of the proposed lease and related bid forms will be placed with the City Clerk for public information and review on or before Friday, August 3, 2018. The required legal advertisements will be placed in the Roanoke Times on August 6, 2018 and August 13, 2018. The deadline for submittal of bids to the City Clerk from interested parties will be on Monday, August 20, 2018 at 12:00 noon. Bids received will be opened at the City Council meeting on Monday, August 20, 2018 during the 2:00 pm session, and referred to the City Manager for review and recommendation. The public hearing on the bids received will be held on August 20, 2018 at the City Council's 7:00 pm session. Recommended Action: Authorize the scheduling and advertising for bids on this matter and for an opening of bids and a public hearing on August 20, 2018, or as soon thereafter as the matter may be reached, or such other date and time as deemed appropriate by the City Manager. � ,r ------ - - - - -- ------- - - - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Michael Clark, Director of Parks and Recreation Christopher Chittum, Director of Planning Building and Development 2 CITY COUNCIL AGENDA REPORT in?. f wd 9t--inr Si: To: Honorable Mayor and Members of City Council Meeting: ,July 16, 2018 Subject: Request to Schedule a Public Hearing: Lease of Approximately 0.064 Acres of City -owned Property for the Establishment of a Wireless Telecommunications Facility in Fallon Park Background: The City of Roanoke is proposing to lease for the construction, maintenance and operation of a wireless telecommunications facility and related ancillary and accessory equipment, approximately 0.064 acres (2,812 Square Feet) of city -owned property located in Fallon Park. The property subject to the proposed lease is located at 502 19th Street, S.E., being a portion of Official Tax Map No. 4310101. The maximum term of such lease would be thirty -five (35) years. Because of the term of the lease proposed, the Code of Virginia requires that the proposed lease be advertised for bidding by the public, and a public hearing held before such lease can be authorized by City Council. Therefore, pursuant to Sections 15.2-2100 and 15.2-2101, Code of Virginia (1950), as amended, the City is required to give public notice, conduct a public hearing, and adopt an ordinance by City Council. Subject to City Council's concurrence to this request, a copy of the proposed lease and related bid forms will be placed with the City Clerk for public information and review on or before Friday, August 3, 2018. The required legal advertisements will be placed in the Roanoke Times on August 6, 2018 and August 13, 2018. The deadline for submittal of bids to the City Clerk from interested parties will be on Monday, August 20, 2018 at 12:00 noon. Bids received will be opened at the City Council meeting on Monday, August 20, 2018 during the 2:00 pm session, and referred to the City Manager for review and recommendation. The public hearing on the bids received will be held on August 20, 2018 at the City Council's 7:00 pm session. Recommended Action: Authorize the scheduling and advertising for bids on this matter and for an opening of bids and a public hearing on August 20, 2018, or as soon thereafter as the matter may be reached, or such other date and time as deemed appropriate by the City Manager. --------------- -- -- -- - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Michael Clark, Director of Parks and Recreation Christopher Chittum, Director of Planning Building and Development 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 16, 2018 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting for discussion and consideration of the acquisition of real property for public purposes pursuant to §2.2 -371 1.A.3, Code of Virginia (1950), as amended. Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers STATEMENT OF CONFLICT OF INTEREST I, Michelle L. Dykstra, state that I have a personal interest in the agenda item C -3 of the 2:00 p.m. Session of City Council on July 16, 2018, regarding a communication from the City Manager requesting that Council convene in a Closed Meeting to discuss or consider the acquisition of interests in real property by the City for public purposes, whether in fee simple, in leasehold, or in other interest, because my employer, Boys & Girls Clubs of Southwest Virginia, Inc., has an interest in a lease transaction with Restoration Housing, or its assigns, and members of Restoration Housing hold interests in the entity which holds interest in the real property in which the City may consider acquiring an interest Therefore, pursuant to Virginia Code Section 2.2 -3112, 1 must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 16th day of July, 2018. (Seal) Michelle L. Dykstra, Council Member of Roe, r'�RGII�� SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Council Members Email: clerk @roanokeva.gov William D. Bestpitch Joseph L. Cobb Michelle L. Dykstra John A. Garland Djuna L. Osborne July 16, 2018 Anita J. Price The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Cobb and Members of Council: We jointly sponsor a request of Monica Seiler, Captain, Salvation Army, to present an update with regard to the new day center in the southeast area of the City, at the regular meeting of City Council to be held on Monday, July 16, 2018, at 2:00 p.m. Sincerely, erman P. Lea, Sr. Mayor Michelle L. Dykstra Council Member SPL /MLD:ctw The Salvation Army Captain Monica Seiler - Presenting sA� AT�o� DoINGTHE MOST GOOD pR Poverty Reduction Model of Care Proactive and preventative Focuses on empowerment Trauma Informed Seeks to end the cycle of poverty through teaching skills of personal responsibility Focuses on quality versus quantity DOING THE MOST GOOD PATHWAY OF HOPE Breaks the cycle of intergenerational poverty one family at a time Catalyzes community collaboration in service of shared clients Brings all The Salvation Army's internal resources to bear, aligned to the goals of clients, including the Pathway of Hope house Moving families from crises and vulnerability to stability and eventual self - sufficiency, tracking family progress along the way Focus on hope as a measured outcome, which represents the distinctly relational, spiritual outcome that The Salvation Army seeks in the work iN,99)-WAY O! Ho' I,E TURNING POINT Secure domestic violence, sexual violence and anti -human trafficking safe haven including 24 hour hotline, 540 - 345 -0400 Full -time legal advocate position Growing program for human trafficking survivors Renovations -phase 1 complete, phase 2 to begin early this fall Strategic planning process with Council of Community Services 0 THE SALVATION ARMY TURNING POINT ANGEL TREE Christmas toy and clothing assistance program; not meant to be an entitlement program, but a support when families are struggling Program focused on relationship building and providing macro needs of families for long -term sustainability Three year recipient guideline; cross referencing other toy lists for duplicates Required bilingual class attendance for budgeting that teaches poverty, spending leaks, SMART goal setting, and the difference between needs and wants �!- NEW DAY CENTER Community based accessible, non - judgmental street outreach and drop -in center meeting the needs of vulnerable youth ages 18 -24 in the Roanoke Valley, located in Southeast Creates a continuum of services that inspires aging out or homeless youth to reach their potential including life skills classes, help with housing and job placement, goal setting, mentorship, educational attainment Targets youth aging out of foster care, homeless youth, and youth at -risk of being trafficked Call text /hotline, 540 - 588 -1616 Features the Lazy Lounge Recreational Suite, Rusty Spoon cafe, Think Tank Educational Suite, Suds N Duds Laundry, Situation Room for private meetings and counseling space, Free WiFi, Art and access to the Southeast Victory Community Garden "The Salvation Army is the most effective organization in America. No one even comes close to it in respect to clarity of mission, ability to innovate, measure results, has its dedication, and puts money to maximum use." -Peter Drucker @thesalvationarmyroano ke @thesalvationarmyroa [SA � l • AR O MOST • SA JUSTICE M1On Earth as it is in Heaven The Salvation Army USA Southern Territory 2097 in Review SA JUSTICE ACTION PLAN TO ADDRESS TRAFFICKING IN 4 KEY AREAS Awareness & Training Prevention & Outreach Survivor Services & Recovery Partnership & Advocacy Atlanta, GA HavenATL Baltimore, MV CatherineS Cottage Safehouse Dalias, TX Drop In Center & Emergency Beds for HT survivors Southern Territory Anti -Human Trafficking Survivor Services •• • Fort Worth, TX Women's Transitional Housing Program Houston, TX Emergency Beds for HT survivors (temporary) North Carolina Statewide Program Project FIGHT THE SALVATION ARMY IS COMMITED TO FIGHT HUMAN TRAFFICKING IN THE SOUTHI What do we do as The Salvation Army to fight Human Trafficking in the Southern Territory? The Salvation Army has historically been on the frontlines fighting human trafficking since the time of William Booth in London, England— advocating to raise the legal age of consent. We have come a long way, but the battle is far from over ... The Salvation Army is opposed to the corrupt abuse of power against other human beings that is inherent in trafficking for personal economic gain. We therefore have the responsibility, both Roanoke, VA Emergency Beds for HT Survivors Tampa, FL Emergency Beds for HT survivors RN TERRITORY individually and collectively, to work for the liberation of those who have been exploited in this manner. We have prioritized fighting trafficking through awareness & training, prevention & outreach, survivor services & recovery, and partnerships & advocacy. "For 1 know the plans / have for you, "declares the LORD, 'plans to prosper you and not to harm you, plans to give you hope and a future." Jeremiah 29:11 HIGHLIGHTS ACROSS THE SOUTHERN TERRITORY 24 staff members holding anti - trafficking positions Awarded new OVC funding to serve survivors of trafficking in Houston, Texas Opened Catherine's Cottage, the first Southern Territorial residential program for female survivors of sex and labor trafficking in Baltimore, Maryland Started serving survivors of trafficking through emergency beds and drop in center in Roanoke, Virginia Collaborative approach to serving survivors through emergency housing in Tampa and Sarasota, Florida Expanding statewide efforts in North Carolina with offices in S cities across the state and leading Rapid Response teams with law enforcement Provide expert training and awareness across the territory to those in various disciplinary backgrounds such as law enforcement, social services, health care, business, faith -based communities and educational institutions HavenATL drop in center in Georgia Division Opening new emergency housing program in Washington D.C. Serving survivors in transitional housing program in Fort Worth, Texas Evangeline Booth College training all cadets to understand human trafficking and the Salvation Army's response Territorial Anti - Trafficking Council working towards strategic goals with representatives from every command • victims into the hands of traffickers around the globe. Throughout this report you will see The Salvation Army's impact in fighting for justice while coming alongside 9DOUNforce G survivors of sex and labor trafficking. Survivors we serve are both international and domestic trafficking vicitms, victims of commercial sexual exploitation and labor • We must unite and continue to fight. Roanoke, VA Emergency Beds for HT Survivors Tampa, FL Emergency Beds for HT survivors RN TERRITORY individually and collectively, to work for the liberation of those who have been exploited in this manner. We have prioritized fighting trafficking through awareness & training, prevention & outreach, survivor services & recovery, and partnerships & advocacy. "For 1 know the plans / have for you, "declares the LORD, 'plans to prosper you and not to harm you, plans to give you hope and a future." Jeremiah 29:11 HIGHLIGHTS ACROSS THE SOUTHERN TERRITORY 24 staff members holding anti - trafficking positions Awarded new OVC funding to serve survivors of trafficking in Houston, Texas Opened Catherine's Cottage, the first Southern Territorial residential program for female survivors of sex and labor trafficking in Baltimore, Maryland Started serving survivors of trafficking through emergency beds and drop in center in Roanoke, Virginia Collaborative approach to serving survivors through emergency housing in Tampa and Sarasota, Florida Expanding statewide efforts in North Carolina with offices in S cities across the state and leading Rapid Response teams with law enforcement Provide expert training and awareness across the territory to those in various disciplinary backgrounds such as law enforcement, social services, health care, business, faith -based communities and educational institutions HavenATL drop in center in Georgia Division Opening new emergency housing program in Washington D.C. Serving survivors in transitional housing program in Fort Worth, Texas Evangeline Booth College training all cadets to understand human trafficking and the Salvation Army's response Territorial Anti - Trafficking Council working towards strategic goals with representatives from every command �.2:.. Southern Territorial MU Trafficking 2017 yearn review report 2017 year n reNew report Southern Territorial MU Trafficking 3 Human Trafficking is motivated by supply and demand; with push /pull factors that victims into the hands of traffickers around the globe. Throughout this report you will see The Salvation Army's impact in fighting for justice while coming alongside 9DOUNforce G survivors of sex and labor trafficking. Survivors we serve are both international and domestic trafficking vicitms, victims of commercial sexual exploitation and labor trafficking. Regardless of their background, we are committed to serve with dignity. We must unite and continue to fight. �.2:.. Southern Territorial MU Trafficking 2017 yearn review report 2017 year n reNew report Southern Territorial MU Trafficking 3 Awareness & Training Survivor Services & Recovery 389 Survivors Served 39 receiving legal aid 120 Case Management Clients 40 program graduates 320 Referrals 9,154 nights housed After escaping from months or years of victimization, survivors of sex and labor trafficking often need a wide array of holistic services that recognize the unique trauma they have experienced. In order to rebuild their lives, survivors may be in immediate need of housing, counseling, medical care, legal ad- vocacy, job training, interpretation, immigration relief, substance abuse recovery, or food and clothing assistance. The Salvation Army has historically provided case management and safe housing. Prevention & Outreach Impact Partnership & Advocacy 102 LOCAL PARTNERSHIPS We cannot do this work alone. We must form strong collaborations in the fight against human trafficking. 33 TASK FORCES AND COALITIONS The Salvation Army serves across the territory on many task forces and coalitions, working for the human rights of men, women, and children regardless of age, nationality, or gender. Global Human Trafficking Statistics Department of justice (DOJ) opened more than 1,800 human trafficking investigations and convicted 439 traffickers in 2016 (DOS -TIP Report 2017). 14,897 global prosecutions of traffickers in 2016 (DOS -TIP report 2017). 66,520 global victims of trafficking identified: 17,465 of whom were labor trafficked (DOS -TIP report 2017). International Labor Organization (ILO) estimates there are 20.9 million people around the world who are enslaved today. -4 SouthernTerrteralAltTrzffilF,ng i. 2017 year mreviewrepw southemTaritorlal Anti TraMkking 5 :- Divisional Updates FLORIDA DIVISION The Salvation Army, Florida Division, has identified seven viable locations with capability to provide a safe, 24 hour emergency response and system of care for adult victims of human trafficking and has developed an applicable program model with assistance through a three -year grant from the Department ofJustice. As an initial site, Tampa Area Command implemented a 24 hour emergency response Human Trafficking Program that safely shelters victims/survivors of human trafficking for up to five days, with transition to a collaborative partner for longer residential and case management care. Convening local anti - trafficking organizations as collaborative partners provides an integrated system of care that includes an array of needed services. Sarasota Area Command has also implemented an anti - trafficking program utilizing a similar model in partnership with the anti - trafficking organization, 'More To Life'. GEORGIA DIVISION In 2017 HavenATL has had an amazingyear. They averaged serving 25 women per week in our drop -in center program. This program provides individual case management, life skills classes, health and wellness classes, group therapy, individual counseling and a supportive community to grow and Flourish. HavenATL has an alumni program that offers support to the graduates of the program. Mentoring opportunities are provided to the ladies. We have incorporated a trauma - informed yoga instructor to work with the ladies and this has been a wonderful addition to our program. We have formed new community partnerships which have expanded our resources for the women in our program. We also have partnered with two major diversion courts which have increased our referrals. In 2017 we had nine graduates, the largest graduating class thus far for HavenAtl. HavenAtl is looking forward to the upcoming year and we feel blessed and honored to service women coming out of commercial sexual exploitation. MARYLAND AND WEST VIRGINIA DIVISION Since opening Catherine's Cottage in May 2018, the Salvation Army in Baltimore has been serving survivors oftrafficking in their home. This program provides a safe space for survivors to feel at home and empowered to move forward in their journey. The program has three phases and the team works to help each woman make steps towards their goals. Initially they provide shelter, clothing, toiletries and other immediate needs. Then, they create a case plan for each guest and help them set specific goals. They work to find the right next step whether that would be a long term program, transitional housing, employment or other opportunities. The Salvation Army in Baltimore is committed to offer services to survivors with dignity and compassion. They are part of the Baltimore Task Force and work together with other agencies to fight trafficking in their community. NATIONAL CAPITAL AND VIRGINIA DIVISION NCV Division currently has two anti - trafficking initiatives. Turning Point in Roanoke, Virginia is a secure safe haven shelter for trafficking survivors and follows a trauma - informed care approach to services following a wrap around case management model. They use the sanctuary model in the shelter and employ two full -time case managers and a full -time legal advocate, in addition to providing 24 -hour coverage for the shelter and hotline. Eight beds are reserved for trafficking survivors. After evaluating the gaps in services and greatest needs in the greater Washington DC region for human trafficking victims, The Salvation Army National Capital Area Command will be opening a new Anti -Human Trafficking Program in early 2018. The program will offer 24 -hour emergency response, with a low barrier residential component that will include comprehensive services designed to bring restoration to women and men who have been exploited for sex or labor. �W'.'. South Tarrit"W Anti TraRkkirg 2U17 year m review report NORTH CAROLINA DIVISION Project FIGHT served 92 people in 2017, of which 26 were opened to comprehensive case management services. Across the state of North Carolina, Project FIGHT leads three Rapid Response Teams, has a seat on the North Carolina Human Trafficking Commission and attends eight other task forces, rapid response meetings and coalitions. In 2017, Project FIGHT participated in six law enforcement operations providing resources and outreach to identified victims. Project FIGHT saw significant growth in capacity during 2017 with the expansion of our program into Greenville and Asheville, as well as, an additional case manager in Raleigh and a Lead Case Manager. Also, in 2017 Project FIGHT gained new leadership which has aided in defining new structure, streamlined case management and further growth as we look to the future. One of our greatest successes was that we supported a client in gaining her T -VISA which resulted in her children gaining legal residence as well. We took her to the airport on December 20th to joyously welcome her three children home after 10 years of separation. We could not have been more elated that this happened just in time for Christmas. Our generous community partners pulled Christmas gifts together and made sure they had plenty of food stocked up to celebrate this milestone. TEXAS DIVISION The Texas Division has continued to fight trafficking and provide services to survivors of trafficking in three different programs. The Mabee Center in Fort Worth runs a residential program for survivors of trafficking through their transitional program for women and children. They offer holistic care through individualized case management and empower survivors to work towards their goals. The Carr P. Collins Center has continued to work with local anti - trafficking providers to reserve beds when needed. They also continue to work with local law enforcement and partners to run a drop -in center for survivors of trafficking. In addition to providing AHT assessment and services through the Young Adult Resource Center (YARC) in Houston, we are collaborating with the City Mayors office through OVC funding to provide shelter beds for HT referrals and case management services. The Texas Division continues to grow their anti - trafficking initiatives and fight trafficking in their community. A glimpse into a survivor's journey 'Thank you for giving me the opportunity and motivation and courage to change my life. For someone who never had a family and never had a sense of belonging anywhere, this was the first time i really felt family love and accepted as a part of a family" survivor of trafficking in one of our programs nl. daw\ srls\arM Y.tirY.�r.► WON .. r.`" wkr. abb .Abu— ia—ga r rP�IbAMF I�b yq\yY/[r 2017 year -m review report Southern TerritariA Anti Traftking 7.— Yalta" rWtlfbtllbraaM �aae�riliryie ywi\1\Wr °}jtar= .fit,.: :i rtJw► ��� ir survivor of trafficking in one of our programs nl. daw\ srls\arM Y.tirY.�r.► WON .. r.`" wkr. aYafa��grrWs 2017 year -m review report Southern TerritariA Anti Traftking 7.— 'While women weep, as they do now, I'll fight, while children go hungry, as they do now, 1'll fight, while men go to prison, in and out, in and out, as they do now, I'll fight, while there is a poor lost girl upon the streets, while there remains one dark soul without the light of God, l'll fight, I'll fight to the very end!" — William Booth, The Salvation Army Founder If you suspect someone is at victim of human trafficking, call the national human trafficking resource center. 24 -HOUR TOLL -FREE CRISIS LINE 1.888.373.7888 This number is available to help survivors, answer questions, and report tips. #FIGHTforFREEDOM CONNECT WITH US! The Salvation Army Southern Territory 1424 Northeast Expressway Atlanta, GA 30329 404.728.6723 www.saiustice.us www.salvationarmysouth.org ISA�pR cSA JUSTICE On Earth as it is in Heaven ® Case Management and Aftercare * Counseling and Support Groups a Life Skills a Employment and Housing Support * Linkages to other needed services DOING THE MOST GOOI A COMMUNITY BASED DROP -IN CENTER MEETING THE NEEDS OF VULNERABLE YOUTH AGES 18 -24 IN THE ROANOKE VALLEY. :•©o® newday roanoke.org 724 Dale Avenue SE • Roanoke, VA • 24013 CENTER FEATURES: • Lazy Lounge Recreational Suite • Rusty Spoon Cafe offering a daily meal • Think Tank Educational Suite • Suds N Duds Laundry • Locker rooms and showers • Situation Room for private meetings and counseling space • Gymnasium • Free WiFi • Access to Community Garden Free and confidential call /text hotline: 540 - 588 -1616 City of Roanoke, Virginia Financial Policy Overview IPA, pep�- ROANOKE July 16, 2018 Member NYSE I FINRA I SIPC ROANOKE DAVENPORT & COMPANY Background on Financial Policy Revisions WW awim; ROANOKE ■ The City of Roanoke (the "City ") retained Davenport and Company LLC ( "Davenport ") as Financial Advisors in September 2017. ■ Services to be provided by Davenport included a review of the City's capital funding approach, as well as an evaluation of the City's financial policies. ■ Davenport presented its initial observations and recommendations on the City's financial policies to Council in March 2018. Recommendations included the following: — Enhance Unassigned General Fund Reserve to 12% from 10% of the General Fund expenditures; —Collapse Risk Management, Economic Downturn, and Economic and Community Development Reserve into single Stabilization Reserve with target of 3% of General Fund expenditures; and — Maintain current debt management policies as adopted in November 2013. ■ Subsequent to this meeting, City staff drafted language to reflect the suggested revisions to the reserve policies outlined above, which is reflected later in this presentation. DAVENPORT & COMPANY Importance of Financial Policies ROANOKE ■ Financial policies help guide decision making and are essential to a local government's long- term fiscal health. ■ Implementation of strong financial policies helps to support the following by: — Institutionalizing good financial management practices; — Clarifying strategic intent for financial management; — Defining boundaries; — Supporting good bond rating and lowers borrowing costs; — Promoting long -term strategic thinking; — Managing risk to financial condition; and — Complying with established public management best practices. DAVENPORT & COMPANY Source: GFOA Website Amendment of the City's Current Financial Policies WW "awle; ROANOKE ■ Policies should be reviewed regularly to ensure continued compliance and assess whether any policy updates are required. ■ In addition, all three national rating agencies have recently revised their criteria for rating general obligation bonds and have put a greater emphasis on financial policies and long -term planning. ■ It is important for local governments to have a good understanding of how their fiscal policies align with best practices to ensure assignment of a strong credit rating. Below are the City's current credit ratings: Fitch Moody's S &P Aa2* AA+ ■ Furthermore, implementing revisions to the City's financial policies now, will ensure the City is in a better financial position to weather any unexpected events, including the next economic downturn. DAVENPORT &COMPANY *Moody's rating only applies to the Series 2010 bonds; Fitch and S &P have active ratings on all of the City's outstanding GO debt. Proposed Revisions to Financial Policies i Unassigned General Fund Reserve — Current Policy Y ROANOKE ■ Reserve Floor: "The Unassigned General Fund Reserve" will be maintained at or above a target of 10% of General Fund Expenditures. This level of reserves is intended to provide the City with sufficient working capital and margin of financial safety to address unforeseen, one -time expenditure emergencies or significant unforeseen declines in revenues in a specific fiscal year, for which there is no other current budgetary resource available, or other categories of fund balance available to satisfy the funding needed. The Unassigned General Fund Reserve will be reported in the Unassigned category of the City's Governmental Funds Balance Sheet in the General Fund." ■ Reserve Drawdown: "Any drawdown of the Unassigned General Fund Reserve shall occur only by authorization of City Council. Funds may only be used for the purposes described above, which cannot be covered from contingencies or other sources. The Unassigned General Fund Reserve may not be used for balancing the annual budget due to recurring declines in revenue sources or recurring expenditure increases." ■ Reserve Replenishment: "In the event the Unassigned General Fund Reserve is used, it will be restored to its minimum level within three fiscal years. The Director of Finance will submit a plan in writing to the City Council that will restore the Unassigned General Fund Reserve to its minimum level within three fiscal years." DAVENPORT &COMPANY Source: City of Roanoke's Reserve and Debt Management Policies Revised November 18, 2013 Unassigned General Fund Reserve — Recommended Updates r g p ROANOKE ■ Below are suggested revisions to the City's current Unassigned General Fund Reserve policy: — Reserve Floor: In order to make the City's Unassigned General Fund Reserve policy be consistent with regional peers and with the expectations of the national rating agencies, the minimum threshold is recommended to be raised to 12% from 10% of General Fund expenditures. — Reserve Funding Source: The City could achieve the new minimum requirement (initially and throughout the lifetime of the policy) through the provision of funding from a budgeted reserve contribution, as well as residual revenue in excess of the budget. • The City ended with an Unassigned General Fund Reserve equal to 10.72% of General Fund expenditures in fiscal 2017. • This would require an additional $3.5 million (based on fiscal 2017 figures) to meet the revised minimum requirement. ■ The current provisions regarding drawdown and replenishment of the Unassigned General Fund Reserve would continue to apply. DAVENPORT & COMPANY Reserve Policies Unassigned General Fund Reserve • Reserve Floor— Roanoke will target an unreserved, "Unassigned General Fund Reserve" equal to a minimum of 12% of General Fund Expenditures. This level of reserves is intended to provide the City with sufficient working capital and margin of financial safety to address unforeseen, one -time expenditure emergencies or significant unforeseen declines in revenues in a specific fiscal year, for which there is no other current budgetary resource available, or other categories of fund balance available to satisfy the funding needed. The Unassigned General Fund Reserve will be reported in the Unassigned category on the City's Governmental Funds Balance Sheet in the General Fund. • Reserve Funding Source — The Unassigned General Fund Reserve" will be maintained through the provision of funding from a budgeted reserve contribution as well as residual revenue in excess of budget, both as necessary, to maintain the designated Reserve Floor. • Reserve Drawdown — Drawdown of the Unassigned General Fund Reserve shall occur only by authorization of City Council. Funds may only be used for the purposes described above, which cannot be covered from contingencies or other sources. The Unassigned General Fund Reserve may not be used for balancing the annual budget due to recurring declines in revenue sources or recurring expenditure increases. • Reserve Replenishment — In the event the Unassigned General Fund Reserve is used, it will be restored to its minimum level within three fiscal years. The Director of Finance will submit a plan in writing to City Council that will restore the Unassigned General Fund Reserve as noted above. Stabilization Reserve • Roanoke will target a "Stabilization Reserve" equal to a minimum of 3% of General Fund Expenditures. The Stabilization Reserve will be reported in the Unassigned category on the City's Governmental Fund Balance Sheet in the General Fund. This reserve is intended for specific purposes: o Coverage for an economic downturn to smooth the financial operations in the event of a recessionary decline in which revenues decline by more than 1.5% of the current year estimate. • Coverage for risk exposure that the City has due to its self- insurance program and unanticipated risk management expenses. The City is currently self- insured for Health, Workers' Compensation, General Liability, and Automobile claims. • Investments related to Economic and Community Development projects which may provide future growth opportunities and expansion of the tax base in Roanoke. Examples of qualifying uses include, but are not limited to, the purchase of property for economic development, economic development incentives and development of infrastructure to support other economic and /or community development projects. • Reserve Funding Sources —The "Stabilization Reserve" will be maintained through the provision of funding from: o Revenue in excess of budget, as necessary, to maintain and exceed the 3% Reserve Floor • Excess debt service funding as recommended by the City Manager and approved by City Council • Interest earnings of the Capital Projects Fund • Proceeds from the sale of surplus general government real property • Reserve Drawdown — Drawdown of the "Stabilization Reserve" balance above the 3% floor shall occur only by authorization of City Council and will be limited to the purposes noted above. The Stabilization Reserve may not be used for balancing the annual budget due to recurring declines in revenue sources or recurring expenditure increases. • Reserve Replenishment — In the event the Stabilization Reserve is used, it will be restored to its minimum level within three fiscal years. The Director of Finance will submit a plan in writing to City Council that will restore the Stabilization Reserve as noted above. Reserve Funding Plan In order to meet the desired reserve levels, the City will concurrently fund the Unassigned General Fund Reserve at the designated 12% level and the Stabilization Reserve as noted below: By Year -End FY 2019: o Fund the Unassigned General Fund Reserve at a minimum of 11% of General Fund Expenditures o Fund the Budget Stabilization Reserve to a level of a minimum of 1/2% General Fund Expenditures By Year -End FY 2020: o Fund the Unassigned General Fund Reserve at a minimum of 111/2% of General Fund Expenditures o Fund the Budget Stabilization Reserve to a level of a minimum of 1% of General Fund Expenditures By Year -End FY 2021: o Fund the Unassigned General Fund Reserve at a minimum of 12% of General Fund Expenditures o Fund the Budget Stabilization Reserve to a level of a minimum of 11/2% of General Fund Expenditures By Year -End FY 2022: o Maintain the Unassigned General Fund Reserve at a minimum of 12% of General Fund Expenditures o Fund the Budget Stabilization Reserve to a level of a minimum of 2% of General Fund Expenditures By Year -End FY 2023: o Maintain the Unassigned General Fund Reserve at a minimum of 12% of General Fund Expenditures o Fund the Budget Stabilization Reserve to a level of a minimum of 3% of General Fund Expenditures These Reserve Policies will be reviewed by City staff and the City's Financial Advisor every three years. Recommendations for revisions to the policies will be presented to City Council for consideration. Additional Reserves — Current Policies ilwow� W ROANOKE ■ Risk Management Reserve: The City will maintain a Risk Management Reserve to cover some of the risk exposure the City has due to its self- insurance program. The minimum funding level for this reserve is 25% of the three -year average of self- insured claims cost plus 10% of the three -year average of fully insured premiums, plus a $1 million catastrophic reserve. The City seeks to reach the minimum funding level for this reserve by FY2021 to FY2023. ■ Economic Downturn Reserve: Roanoke will target an Economic Downturn Reserve to smooth its financial operations in the event of an economic downturn. This reserve will be funded to an amount of 5% of the General Fund expenditure budget for the current year and the City seeks to reach this target once the Risk Management Reserve is fully funded. ■ Economic and Community Development Reserve: The Economic and Community Development Reserve Policy (E &CD) is intended to demonstrate a commitment to financial planning for economic and community development projects which may provide future growth opportunities and expansion of the tax base in Roanoke. The E &CD Reserve will be maintained at or above a target level of $1 million. DAVENPORT & COMPANY Source: City of Roanoke's Reserve and Debt Management Policies Revised November 18, 2013 Stabilization Reserve — Proposed Policy Y ROANOKE ■ During the last meeting with Council in March, it was suggested that the additional reserves be collapsed into a single Stabilization Reserve (SR). Below you will find the policy parameters for this new reserve: ■ Reserve Floor: The City will target a minimum funding level of 3% of General Fund expenditures for the SR. ■ Reserve Drawdown: Funds within this reserve are intended to be utilized only for the following purposes: — Coverage for an economic downturn to smooth the financial operations in the event of a recession in which revenues decline by more than 1.5% of the current year estimate (previous Economic Downturn reserve); — Coverage for risk exposure that the City has due to its self- insurance program and unanticipated risk management expenses (previous risk management reserve); and — Investments related to Economic and Community Development projects which may provide future growth opportunities and expansion of the tax base in Roanoke (previous E &CD reserve). ■ Reserve Fundin Source: The City will achieve the minimum funding requirement (initially and throughout the lifetime of this policy) with any budgetary surpluses, excess debt service funding, interest earnings from the Capital Projects Fund, and proceeds from the sale of surplus general government real property. — This would require $8.3 million (based on fiscal 2017 figures) to meet minimum requirement. ■ Reserve Replenishment: As with the Unassigned General Fund Reserve, in the event the SR is used, it will be restored to its minimum level within three fiscal years. In addition, the Director of Finance will submit a plan in writing to City Council that will restore the SR as noted above. DAVENPORT & COMPANY Next Steps ■ Finalize draft of revised financial policies with any recommended updates. ■ Present revised financial policies to City Council for adoption in August. ■ Review updated financial policies with rating agencies during credit rating meetings in September. DAVENPORT & COMPANY , d WWW I owl 01 i ROANOKE WIN- plgla"- ROANOKE DAVENPORT & COMPANY Greater Roanoke Transit Company Comprehensive Operational Analysis Draft Recommendations July 16, M8 WON • ♦ GROUP GRTC's existing service delivery network within the context of and focus on the adjustments needed to implement the Roanoke Valley Transit Vision Plan. ■ Reduce to the most practical level possible the number of buses that meet at GRTC's downtown transfer hub, identifying plausible transfer opportunities outside of the downtown area. Fixed routes provide about 6,600 daily passenger trips The estimated transfer rate is 55% ■ The inbound outbound flows show logical connections between housing areas and retail employment areas Relatively high level of service provided with good geographic coverage in the City of Roanoke Valley Metro Transit Routes ib, —131 35,32 f, 451 5.1-5z Sr, (61 62 66 66, 17, 72 75,76 � —461 8285M o9i 92) RPd Valley Metro Fixed Route Network 0 05 1 M, 33 inaiviauai routes kiu route pairs a Trolley) Average productivity is 19.7 trips per revenue hour. Daily revenue hours total about 335 hours for the fixed routes. 16 routes at or above the average productivity 17 routes below the average productivity On -time performance = o to 5 minutes late 69.4% - on -time 14.6% - 6 to 10 minutes late 2% -11 minutes late or more ■ 14% -early • Minor route changes to streamline each route, meet service requests, reduce segments with little to no activity, and /or reduce hazards where feasible. • All routes have minor changes, some have more significant changes proposed. • Generally cost neutral. • Route 15 - Valley View Mall to Cinema, Target, and Lick Run Greenway • Routes 21/22 - From current terminus at Towne Square to Virginia Work Force Center • Routes 25/26 - From current terminus at Towne Square to Roanoke - Blacksburg Airport • Routes 31/32 and 31X - Combine • Routes 51/52 and Routes 55/56 - From current terminus at Tanglewood Mall to the Roanoke County Administration Building • Routes 61/62- From current terminus at Red Rock Road to Cave Spring • Route 81/82 - Melrose Corridor - operate all day to provide 3o- minute service on the corridor (together with 91/92) • Routes 91/92 -From current terminus at the Salem Walmart further Richfield Living complex, almost to Glenvar Split the 91/92 to create a Route 93 that would stay in Salem an( major medical centers, allowing the 91/92 e the to operate on -time, and extend it west along the Salem Main Street corridor. • Brandon Avenue Connector - Connects the Trolley, Routes 55/56; Routes 65/66; Routes 71/72; and Route 93. Provides service from Carilion Roanoke Memorial Hospital to Lewis Gale Medical Center. • Serves to provide connections that will reduce the need for people to travel into Downtown Roanoke and back out. 11 , p .. ...�� Proposed New Route 93 - Split from 9i/9i Nis Gale dical Center Salem VA Medical Center Proposed New Brandon Avenue Connector !Lewis Gale — Medical Center v i r� Towers 5 Shopping I y, 0 Center O Virginia Teoh -ro-- Carilion Research r y. Institute Carilion - -- ' Roanoke Memorial Hospital New Route Brandon Avenue Connector Rail Connection to other Valley Metro Routes Roanoke County A New Routes - Short Term - Require Additional Investment Electric Road Corridor Route - Connects Tanglewood to the Salem VA Medical Center, connecting Routes 51/52; Routes 55/56; Routes 61/62; Routes 71/72; Routes 75/76; and Route 93 Serves to provide connections that will reduce the need for people to travel into Downtown Roanoke and back out Annual operating cost of about $305,000 A vehicle would be required at a cost of about $450,000 Towne Square area to the Virginia Career Works Center, the DMV, Peters Creek Road to Hollins University Annual operating cost of about $305,000 A vehicle would be required at a cost of about $450,000 Proposed New Electric Road Corridor Route ��r�.�ww■ �((�} j Routes 73 76. end 33 ats Salem VA Medical Center 0 Routes 71 an)a ?2 i �zzt; New Route ^� v Flectn;. Road Corridor Tingle, Rail Cj Me 0 A Connection to other Valley Metro Routes ' '3• Roanoke County u .,9s �. s� Proposed New Towne Square - Workforce Center - DMV - Hollins Route the system average �= This will free up resources to implement the route recommendations Shift the 30- minute service to the afternoons for the high productivity routes 3o- minute service is currently provided during traditional a.m. and p.m. commute periods System ridership builds starting around 12:30 p.m., to a peak at 5:00 p.m. Added capacity in the morning is not needed to meet ridership demands * Add morning trippers if needed to accommodate work trips * Provide 30- minute headways for the Melrose Avenue Corridor from 8:15 a.m. to 8:15 p.m. (Added hours for the Routes 81/82) Recommendations • Central pulse appears to continue to be the appropriate base model for the Roanoke Valley. • Add a second pulse to the system so that some routes meet for transfer opportunities at :15 and others at :45• • This will reduce the number of vehicles meeting downtown at one time, but will not reduce the total number of vehicles traveling downtown. • This change will improve the operation of the transfer function at Campbell Court so that no more than io or so vehicles are there at one time. • This may inconvenience some riders, though the routes with strong connecting patterns were kept together. • This recommendation will need to be thoroughly vetted. Passenger Facilities Downtown Transfer Facility Replacement for Campbell Court * Valley View Mall Area Towne Square Area Tanglewood Mall Bus Stop Improvements ing Advertising Route Maps and Schedules =} Real -Time Transit Information Service Planning Hire a service planner To help implement recent planning efforts Edit as needed Produce Final Report Valley Metro begin implementation process ,8 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of July, 2018. No. 41183 - 071618. A RESOLUTION authorizing the acceptance of the Virginia Homeless Solutions Program Grant ( "Grant ") to the City of Roanoke ( "City ") by the Virginia Department of Housing and Community Development ( "VDHCD ") in the amount of $93,984; authorizing the City of Roanoke to be the fiscal agent for distribution of the grant proceeds; and authorizing the City Manager to execute any documentation required to accept the Grant on behalf of the City, including Memorandums of Understanding with certain provider agencies. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts the Virginia Homeless Solutions Program Grant by the VDHCD in the amount of $93,984, with a local in -kind match in the amount of $20,000 to be provided by the City for the Central Intake program, a local in -kind match in the amount of $3,383 to be provided by Safehome Systems, Inc., and a local in -kind match in the amount of $10,000 to be provided by the Council of Community Services, such proceeds to be used during the term of the Grant, beginning July 1, 2018, and ending June 30, 2019, all as more particularly set forth in the City Council Agenda Report dated July 16, 2018. The Grant will be used by the City and the provider agencies to assist eligible households experiencing homelessness to obtain and maintain housing, upon the terms as more particularly set forth in the above referenced City Council Agenda Report. 2. The City of Roanoke is authorized to be the primary fiscal agent for this Grant, and shall be responsible for distributing the Grant proceeds to the provider agencies for services R- Homeless Solutions Grant.7 -6 -15 provided to the eligible households as more particularly set forth in the above referenced City Council Agenda Report. 3. The City Manager is hereby authorized to execute and file, on behalf of the City, the Grant agreement with the VDHCD and all necessary documents required to accept the Grant, including Memorandums of Understanding with each of the provider agencies performing the services under the Grant. All documents shall be upon form approved by the City Attorney. 4. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this Grant. ATTEST: M Im per,,,,✓ City Clerk. 2 R- Homeless Solutions Grant.(7.16.18) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of July, 2018. No. 41184 - 071618. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Department of Community Development for the Virginia Homeless Solutions Program, amending and reordaining certain sections of the 2018 -2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salaries 35- 630 - 5438 -1002 $ 40,097 City Retirement 35- 630 - 5438 -1105 6,833 401 H Health Savings Match 35- 630 - 5438 -1117 401 FICA 35- 630 - 5438 -1120 3,067 Dental Insurance 35- 630 - 5438 -1126 340 Life Insurance 35- 630 - 5438 -1130 525 Disability Insurance 35- 630 - 5438 -1131 114 Medical Insurance 35- 630 - 5438 -1180 7,282 Council of Community Services 35- 630 - 5438 -5618 27,504 Safehome Systems 35- 630 - 5438 -5646 7,821 Revenues VA Homeless Solutions FY19 35- 630 - 5438 -5438 93,984 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. j AT TET: ' OLL-- City Clerk. zrf CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 16, 2017 Subject: Department of Housing and Community Development - Virginia Homeless Solutions Grant Award Background: As the grantee, the City of Roanoke received notification of award from the Department of Housing and Community Development (DHCD) in the amount of $93,984 through the Virginia Homeless Solutions Program (VHSP) grant. The VHSP grant is a state and federally funded program through the State General Fund and the federal Emergency Solutions Grant (ESG). These funds will support Continuum of Care (CoC) strategies and homeless service and prevention programs aimed at reducing the number of individuals /households who become homeless; shortening the length of time an individual or household is homeless; and, reducing the number of individuals /households that return to homelessness. These funds will be distributed as follows: City of Roanoke Central Intake ($58,659); the Council of Community Services planning activities ($27,504) and Safehome Systems in Covington ($7,821). The City will be serving as fiscal agent for these funds and entering into a contractual agreement with the Council of Community Services and Safehome Systems per the attached memorandum of understanding. These funds must be expended or obligated during the award period of.July 1, 2018 to June 30, 2019. Grantees are required to provide a 25% community -wide match with local or private funds for the entire DHCD -VHSP award amount. Match contributions /types for this grant include: the City of Roanoke is providing $20,000 of "in- kind" space contribution for the Central Intake program; Safehome Systems is providing an in -kind match of $3,383 and the Council of Community Services is providing an in -kind match of $10,000. Recommended Actions: Authorize the application and accept the Department of Housing and Community Development grant in the amount of $93,984 and authorize the Acting City Manager to execute the grant documents associated with this funding. All documents shall be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $93,984 and to appropriate the same amount to expenditure accounts to be established by the Director of Finance in the Grant Fund. Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Asst. City Mgr. for Community Development Amelia C. Merchant, Director of Finance Steven Martin, Director of Human and Social Services Carol Tuning, Human Services Administrator 2 61r* IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of July, 2018. No. 41185- 071618. A RESOLUTION authorizing the acceptance of a grant from the FY 2017 Edward Byrne Memorial Justice Assistance Grant Program made to the City of Roanoke by the United States Department of Justice; and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Grant from the United States Department of Justice pursuant to the FY 2017 Edward Byrne Memorial Justice Assistance Grant Program in the amount of $29,316 to the Roanoke City Police Department to support the replacement of smart boards at the Roanoke Police Academy and the amount of $19,545 to the Sheriffs Office to purchase additional facility cameras for the Roanoke City Jail to improve officer safety and accountability. No local match is required from the City for this grant; such grant being more particularly described in the City Council Agenda Report dated July 16, 2018. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the United States Department of Justice in connection with acceptance of the foregoing Grant. R- Edward Byrne Memorial Justice Assistance Grant- FY2017 7.16.18.doc ATTEST: pUv� City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of July, 2018. No. 41186 - 071618. AN ORDINANCE to appropriate funding from the Federal government, Department of Justice, for the Byrne Memorial Justice Assistance Grant (JAG) Program, amending and reordaining certain sections of the 2018 -2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Sheriff— Expendable Equipment ( <$5,000) Police — Other Equipment Revenues Byrne JAG Sheriff Equipment Improve FY19 Byrne JAG Police Equipment Improve FY19 35- 140 - 5926 -2035 $19,545 35- 640 - 3659 -9015 29,316 35- 140- 5926 -5926 19,545 35- 640 - 3659 -3659 29,316 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT t To: Honorable Mayor and Members of City Council Meeting: July 16, 2018 Subject: FY 2017 Edward Byrne Memorial Justice Assistance Grant Program Background: The United States Department of Justice distributes funding directly to local law enforcement agencies through the Edward Byrne Memorial Justice Assistance Grant Program. Justice Assistance Grant programs fund many types of initiatives and are intended to improve officer safety. On June 26, 2018, the United States Department of Justice awarded the City of Roanoke $48,861 through its FY 2017 Edward Byrne Memorial Justice Assistance Grant Program. The application for the grant specified that the Police Department would receive $29,316 to support smart board replacement at the Roanoke Police Academy and the Sheriff's Office would receive $19,545 to purchase additional facility cameras to be utilized in the Roanoke City Jail to improve officer safety and accountability. Recommended Action: Accept the FY 2017 Edward Byrne Memorial Justice Assistance Grant Program described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to appropriate funding and establish revenue estimates consisting of accounts for the Police Department in the amount of $29,316 and for the Sheriff's Office in the amount of $19,545, into accounts to be established by the Director of Finance in the Grant Fund. - - - -- --------------- - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Timothy S. Jones, Chief of Police The Honorable Tim Allen, Roanoke City Sheriff 2 r'0'_ " ' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of July, 2018. No. 41187 - 071618. AN ORDINANCE to de- appropriate funding from the 2018 Bond Anticipation Note Issuance for the Fire & EMS Airpacks project, amending and reordaining certain sections of the 2018 -2019 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from 2018 Bond Funds 08- 520 - 9497 -9390 $ ( 1,000,000 ) Fire /EMS Airpacks 08- 530 - 9473 -9611 1,000,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTE T: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 16, 2018 Subject: De- Appropriation of FY 2018 Bond Anticipation Note funds for Fire /EMS Airpacks Background: By Resolution No. 40886 - 071717, City Council approved an ordinance to appropriate FY 2018 Bond issuance funds in the amount of $1,400,000 for the replacement of Fire /EMS Airpacks. Considerations: On October 5, 2017, the City accepted a Federal award of $1,000,000 from the 2016 Assistance to Firefighters Grant Program. The funding from the grant is being used to purchase new Self Contained Breathing Apparatus (SCBA) Airpacks and accessories. Due to the grant acceptance, only $400,000 of Bond Anticipation Note funds will be required in addition to the grant funds. As such, the initial appropriation needs to be reduced by $1,000,000. Recommended Action: Adopt the accompanying budget ordinance to "de- appropriate" the 2018 Bond Anticipation Note funds in the amount of $1,000,000 from account 08- 520 -9497, Fire /EMS Airpacks. Robert S. 6owell, .Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Mgr. for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Oar IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of July, 2018. No. 41188- 071618. AN ORDINANCE authorizing the City Manager to enter into a joint intergovernmental agreement with the Town of Vinton, Virginia ( "Vinton ") pursuant to the provisions of Section 15.2 -1300, Code of Virginia (1950) as amended, for the purpose of allowing Vinton to rent certain City -owned solid waste collection vehicles on an emergency basis in the event Vinton's solid waste management vehicles are unavailable for use by Vinton; upon certain terms and conditions, and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: Pursuant to the provisions of Section 15.2 -1300, Code of Virginia (1950) as amended, the City Manager and City Clerk are authorized to enter into and attest respectively, a joint intergovernmental agreement with Vinton allowing Vinton to rent certain City -owned solid waste collection vehicles for use by Vinton, when an emergency is deemed to exist by Vinton, in the event solid waste collection vehicles owned by Vinton are unavailable for use, as further stated in the City Manager's Agenda Report to City Council dated July 16, 2018 and the attachment to that report. Such agreement shall be substantially similar in form to the agreement attached to the July 16, 2018, City Council Agenda Report. All requisite documents providing for such use of City owned vehicles by Vinton shall be approved as to form by the City Attorney. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. Ordinance -Joint Agreement Vinton Solid Waste Vehicles.doc ATTEST: glY1 ti y Cit Clerk. gl CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 16, 2018 Subject: Assistance Agreement between the City of Roanoke and the Town of Vinton for Loan of a Solid Waste Vehicle Background: The Town of Vinton has communicated with City staff on the potential to borrow City Solid Waste Management equipment in the event the Town experiences a solid waste emergency. Specifically, the Town is seeking to ensure that it has backup equipment available to collect solid waste within the Town when a mechanical breakdown or problem exists that renders their equipment unsafe. The Town's rental of City equipment for a solid waste collection emergency is deemed feasible due to the Town's geographical proximity to the City. It is the intention of the parties that the City would provide the Town with a back -up Packer Truck only as it may be available for such use and upon request of the Town. Considerations: A draft agreement has been prepared that includes rental rates ($4.50 per mile) and fueling requirements. The term of the proposed agreement would be for one year (renewable for two additional one -year terms). Appropriate insurance and indemnification requirements are also identified in the agreement. Recommended Action: Adopt the _atta hed ordinance and authorize the City Manager and the City Clerk to execute) an rO/e respectively, the Agreement, in a form approved by the City Attorney, ,tuch other actions as may be required under that Agreement. Ro°bt,rt 9' Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengtson, Director of Public Works Draft Date: 06.11.2018 ASSISTANCE AGREEMENT Between the City of Roanoke and the Town of Vinton THIS AGREEMENT is made and entered into this day of , 2018, by and between the CITY OF ROANOKE, VIRGINIA, a Virginia Municipality, party of the first part (referred to herein as "the City "), and the TOWN OF VINTON, VIRGINIA, a political subdivision of the Commonwealth of Virginia, party of the second part (referred to herein as "the Town "); WITNESSETH WHEREAS, the City and the Town own and maintain Packer Trucks for the collection of solid waste within each of their respective jurisdictions; and WHEREAS, the Town desires to ensure that it has backup equipment available to collect solid waste within the Town in the case of a solid waste collection emergency; and WHEREAS, the Town's rental of City equipment for a solid waste collection emergency is deemed feasible due to the Town's geographical proximity to the City; and WHEREAS, it is the intention of the parties that the City would provide the Town with back -up Packer Trucks only as it may be available for such use and upon request of the Town; and WHEREAS, it is sound, desirable, practicable, and beneficial for the parties to this Agreement to render and accept such assistance in accordance with the terms set forth herein; J00253525.DJC , Draft Date: 06.11.2018 NOW, THEREFORE, in consideration of the premises and considerations provided in this Agreement, and intending to be legally bound, the City and the Town agree as follows: 1. Term: The term of this Agreement shall be for an initial term of one year from , until , subject to the termination rights of the parties as set forth in this Agreement. This Agreement may be renewed for two (2) additional one -year terms by the mutual agreement of the parties, in writing, thirty (30) days before the date of expiration of this Agreement. 2. Termination: This Agreement may be terminated by either party at any time, for any cause, or no cause, upon ten (10) days written notice signed on behalf of either party. 3. Duties of Town: a. The Director of Public Works for the Town may request that the City loan a Packer Truck or Packer Trucks to the Town when the Town deems that a solid waste collection emergency exists because the Town does not have sufficient Packer Trucks available to collect solid waste within its jurisdiction. A solid waste collection emergency shall be deemed to exist only when a mechanical breakdown or problem exists which renders a Packer Truck unsafe, incapable of performing its tasks as designed, or inefficient in performing its tasks as designed. b. If the City makes available to the Town a Packer Truck or Packer Trucks, the Town shall pick up, and deliver, such Packer Truck or Packer Trucks at the {00253525.GOC ) 2 Draft Date: 06.11.2018 City's Public Works Building located at 1802 Courtland Road, N.E., Roanoke, Virginia 24012 (hereinafter, "Public Works Building "), during ordinary business hours of the City. C. Upon pick up or delivery, City and Town representatives will inspect the Packer Truck or Packer Trucks prior to deployment and after deployment, and sign an acceptance letter for the equipment before and after each event. Such acceptance letter shall reflect the beginning and ending mileage showing in the odometer of any Packer Truck loaned to the Town. d. During the use of any Packer Truck, the Town will cover the City of Roanoke logos on all loaned equipment in a manner that does not damage the paint or exterior of any Packer Truck. e. At no time will a Packer Truck be borrowed by the Town for more than five (5) consecutive business days. f. Should the City need the services of any Packer Truck, or should the City wish to have any Packer Truck returned, for any reason or for no reason, the City shall notify the Town, in writing, that it wishes to have a particular Packer Truck returned to the City's Public Works Building by a date and time certain. Failure to return such Packer Truck by the stated deadline will constitute the Town's agreement to be responsible for the City's expenses incurred by the Town's failure to return the Packer Truck. {0172539_5.DOC ) 3 Draft Date: 06.11.2018 g. The Town shall perform the daily maintenance upon any Packer Truck loaned to it pursuant to this Agreement prior to use. Such maintenance is described in Attachment A. 4. Duties of City: Following receipt of the Town's request to borrow a Packer Truck or Packer Trucks, the Manager of the Solid Waste Division for the City shall notify the appropriate chain of command of the request and determine which Packer Truck or Packer Trucks, if any, may be available to respond to the Town's request for assistance. The determination of whether a Packer Truck is available to loan to the Town under this Agreement shall be within the sole and absolute discretion of the City Manager for the City or the City Manager's designee. 5. Denial of Request by City: The City's rendering of assistance under the terms of this Agreement shall not be mandatory however, in the event assistance is denied, the City's solid waste management representative receiving the Town's request shall immediately inform the Town's representative of the reason assistance cannot be rendered. 6. Charges for Emergency Rental of Packer Trucks: Any Packer Truck loaned under this Agreement shall be borrowed at a rate of $4.50 per mile, measured from the City's Public Works Building. The City will provide a full tank of fuel upon dispatch of the Packer Truck, and the Town shall return the equipment with a full tank of fuel. Failure to return the Packer Truck with a full tank of fuel shall result in the Town being charged $3.50 per gallon or the prevailing retail rate in the City of Roanoke in the (002s3e25.Doc ) 4 Draft Date: 06.11.2018 immediate vicinity of the Public Works Building for the fuel used by the Packer Truck, whichever is higher. Any funds due the City under this Agreement shall be paid to the City within thirty (30) days. 7. Governmental Tasks: The parties shall be deemed to be operating in a governmental capacity, inclusive of liability for injuries to property, employees, or third parties which may occur as the result of the rental and operation of any Packer Truck pursuant to this Agreement. 8. Insurance: a. Requirement of insurance. The Town shall, at its sole expense, obtain and maintain during the life of this Agreement the insurance policies required by this section. Any required insurance policies shall be effective prior to the beginning of any work or other performance by the Town under this Agreement. The following policies and coverages are required: (1). Commercial General Liabilitv. Commercial general liability insurance shall insure against all claims, loss, cost, damage, expense or liability from loss of life or damage or injury to persons or property arising out of the Town's performance under this Agreement. The minimum limits of liability for this coverage shall be $1,000,000.00 combined single limit for any one occurrence. (2). Contractual Liabilitv. Broad form contractual liability insurance shall include the indemnification obligation set forth in section 9 of this Agreement. f00253925.EOC ) 5 Draft Date: 06.11.2018 (3). Workers' Compensation. Workers' compensation insurance covering the Town's statutory obligation under the laws of the Commonwealth of Virginia and employer's liability insurance shall be maintained for all its employees engaged in work under this Agreement. Minimum limits of liability for employer's liability shall be one hundred thousand dollars and no cents ($100,000.00) bodily injury by accident each occurrence; five hundred thousand dollars and no cents ($500,000.00) bodily injury by disease (policy limit); and one hundred thousand dollars and no cents ($100,000.00) bodily injury by disease (each employee). With respect to workers' compensation coverage, the Town's insurance company shall waive rights of subrogation against the City, its officers, employees, agents, volunteers and representatives. (4). Automobile Liability. The minimum limit of liability for automobile liability insurance shall be $1,000,000.00 combined single limit applicable to owned or non -owned vehicles used in the performance of any work under this Agreement. b. Umbrella Coverage. The insurance coverages and amounts set forth in subsections (1), (2), (3), and (4) of this section may be met by an umbrella liability policy following the form of the underlying primary coverage in a minimum amount of $1,000,000.00. Should an umbrella liability insurance coverage policy be used, such coverage shall be accompanied by a certificate of endorsement stating that it applies to the specific policy numbers indicated for the insurance providing the coverages required ,011253925.COC , 6 Draft Date: 06.11.2018 by subsections (1), (2), (3), and 4), and it is further agreed that such statement shall be made a part of the certificate of insurance furnished by the Town to this City. C. Primary and Noncontributory. The Town agrees that the insurance provided by the Town pursuant to this Agreement shall be primary and shall not seek contribution from any other insurance available to the City. requirements: d. Evidence of Insurance. All insurance shall meet the following (1). Prior to execution of this Agreement, the Town shall furnish the City a certificate or certificates of insurance showing the type, amount, effective dates and date of expiration of the policies. Such certificates shall be attached to this Agreement at the time of execution of this Agreement and shall be furnished in a timely fashion to demonstrate continuous and uninterrupted coverage of all of the required forms of insurance for the entire term of this Agreement. (2). It shall be the responsibility of the Town's Public Works representative to notify the City should the insurance covered by this certificate be cancelled or materially altered. (3). The required certificate or certificates of insurance shall name the City of Roanoke, its officers, employees, agents, volunteers and representatives as additional insureds. (00253925.DOC ) 7 Draft Date: 06.11.2018 (4). Where waiver of subrogation is required with respect to any policy of insurance required under this section, such waiver shall be specified on the certificate of insurance. (5). Insurance coverage shall be in a form and with an insurance company approved by the City which approval shall not be unreasonably withheld. Any insurance company providing coverage under this Agreement shall be authorized to do business in the Commonwealth of Virginia. The maximum amount of any deductible under any and all insurance coverage shall not exceed $ 9. Indemnification: To the extent permitted by law, the Town agrees and binds itself, and its officers, employees, agents, volunteers, and representatives, its successors and assigns to indemnify, keep and hold the City and its officers, employees, agents, volunteers and representatives free and harmless from any liability on account of any injury or damage of any type to any person or property, including any Packer Truck which is loaned pursuant to this Agreement, growing out of or directly or indirectly resulting from any act or omission of the Town, including: (a) the Town's use of the streets of the City; (b) the Town's use or maintenance of any of the Packer Trucks which are the subject of this Agreement; (c) the exercise of any right or privilege granted by or under this Agreement; or (d) the failure, refusal or neglect of the Town to perform any duty imposed upon or assumed by the Town by or under this Agreement. In the event that any suit or proceeding shall be brought against the City or any of its officers, employees, agents, volunteers or representatives at law or in equity, either independently {00253525.DOC 7 8 Draft Date: 06.11.2018 or jointly with the Town on account thereof, the Town, upon notice given to it by the City or any of its officers, employees, agents, volunteers or representatives, will pay all costs of defending the City or any of its officers, employees, agents, volunteers or representatives in any such action or other proceeding. In the event of any settlement or any final judgment being awarded against the City or any of its officers, employees, agents, volunteers or representatives, either independently or jointly with the Town, then the Town will pay such settlement or judgment in full or will comply with such decree, pay all costs and expenses of whatsoever nature and hold the City or any of its officers, employees, agents, volunteers or representatives harmless therefrom. 10. Regulations: the Town shall fully comply with all local, state, and federal ordinances, laws, and regulations. Only persons to whom a valid Commercial Driver's License has been issued shall be allowed to operate any Packer Truck loaned to the Town pursuant to this Agreement. 11. Negotiation: This Agreement has been fully negotiated by and between the parties and shall be construed as if both parties had an equal responsibility in the drafting hereof. 12. Entire Agreement: This Agreement represents the entire integrated agreement between the parties and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement shall not be amended or modified except by written instrument signed by the parties. (00253e25.DOC ) 9 Draft Date: 06.11.2018 13. No Waiver of Terms of Agreement: No failure of any party to insist upon strict observance of any provision of this Agreement, and no custom or practice of the parties at variance with the terms hereof, shall be deemed a waiver of any provision of this Agreement in any instance. 14. No Third Party Beneficiary: The provisions of this Agreement are for the exclusive benefit of the parties hereto and not for the benefit of any third person, nor shall this Agreement be deemed to have conferred any rights, express or implied, upon any third person unless otherwise expressly provided for herein. 15. Forum Selection and Choice of Law: By virtue of entering into this Agreement, the Town submits itself to a court of competent jurisdiction in the City of Roanoke, Virginia, and further agrees that this Agreement is controlled by the laws of the Commonwealth of Virginia and that all claims, disputes, and other matters shall only be decided by such court according to the laws of the Commonwealth of Virginia. 16. Notice: Any notice, request, or demand given or required to be given under this Agreement shall, except as otherwise expressly provided herein, be in writing and shall be deemed duly given only if delivered personally or sent by certified mail, return receipt requested to the addresses stated below. To the City: City Manager for the City of Roanoke Room 364, Noel C. Taylor Municipal Building 215 Church Avenue, S. W. Roanoke, Virginia 24011 To the Town: Town Manager for the Town of Vinton 311 S. Pollard Street Vinton, Virginia 24179 (002J3525.DOC ) 10 Draft Date: 06.11.2018 Notice shall be deemed to have been given, if delivered personally, upon delivery, and if mailed, upon the third business day after the mailing thereof. 17. Captions and Headings: The section captions and headings are for convenience and reference purposes and shall not affect in any way the meaning or interpretation of this Agreement. 18. Nonassi n�ment_: The parties agree not to assign or transfer any part of this Agreement without the prior written consent of the other party hereto. Such written consent shall specifically refer to this Agreement. 19. Severability: If any term of this Agreement is found to be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. 20. Authority to Sign: The persons who have executed this Agreement represent and warrant that they are duly authorized to execute this Agreement in their respective capacities as indicated. SIGNATURES APPEAR ON FOLLOWING PAGE 00253925.coc I 1 1 Draft Date: 06.11.2018 IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. ATTEST: CITY OF ROANOKE, VIRGINIA M. City Clerk Robert S. Cowell, Jr. City Manager APPROVED AS TO FORM: City Attorney APPROVED AS TO EXECUTION: City Attorney ATTEST TOWN OF VINTON, VIRGINIA Town Clerk Lo Barry W. Thompson Town Manager APPROVED AS TO FORM: Town Attorney APPROVED AS TO EXECUTION: Town Attorney {00253925.DOC f 12 U IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of July, 2018. No. 41189 - 071618. AN ORDINANCE authorizing the City Manager to execute on behalf of the City a Temporary Nonexclusive Revocable License Agreement with Shentel Communications, LLC (Shentel) that allows Shentel to use various City school properties to install and operate a telecommunication system or facilities to provide telecommunications services from the City's public right -of -way to Roanoke City Public Schools; authorizing the City Manager to implement, administer, and enforce such Temporary Nonexclusive Revocable License Agreement; and dispensing with the second reading of this ordinance by title. WHEREAS, City Council authorized by Ordinance No. 40811 - 051517, a Temporary Nonexclusive Revocable License Agreement with Shentel for the right for Shentel to install approximately 37 miles of fiber optic cable in the City's public right -of -way to provide network telecommunication services to Roanoke City Public Schools. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to execute a Temporary Nonexclusive Revocable License Agreement with Shentel that allows Shentel to use various City school properties to install and operate a telecommunication system or facilities to provide telecommunications services from the City's public right -of -way to Roanoke City Public Schools, all as is more particularly set forth in the City Council Agenda Report to this Council dated July 16, 2018. 2. The term for the Temporary Nonexclusive Revocable License Agreement shall be for five (5) years, and continue year to year thereafter or until the City adopts a final Telecommunications Regulatory Ordinance, Franchise and /or Agreement, whichever occurs first, O- Authorize temporary license agreement — Shentel on school properties (7.16.18) 1 and shall be subject to being revoked without cause upon one year notice from the City to Shentel. 3. The Temporary Nonexclusive Revocable License Agreement shall be in a form approved by the City Attorney and shall be substantially similar to the form attached to the City Council Agenda Report to this Council dated July 16, 2018. 4. The City Manager is further authorized to take such actions and execute such documents as may be necessary to implement, administer, and enforce such Temporary Nonexclusive Revocable License Agreement, with any such documents being approved as to form by the City Attorney. 5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Y-In. n City Clerk. O- Authorize temporary license agreement — Shentel on school properties (7.16.18) 2 Daniel J. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 -1595 The Honorable Sherman P. Lea, Sr., and Members of Council TELEPHONE 540 - 853 -2431 FAX 540 - 853 -1221 EMAIL: cityatty@roanokeva.gov July 16, 2018 Re: Temporary Nonexclusive Revocable License Agreement for Shentel Communications, LLC Mayor Lea and Members of Council: Background: Timothy R. Spencer David L. Collins Heather P. Ferguson Laura M. Carini Assistant City Attorneys In May 2017, City Council authorized by Ordinance No. 40811- 051517, a Temporary Nonexclusive Revocable License Agreement (License Agreement) with Shentel Communications, LLC (Shentel) for the right for Shentel to install approximately 37 miles of fiber optic cable in the City's public right -of -way to provide network telecommunication services to Roanoke City Public Schools. Approximately 90 percent of this distance will be overhead lines utilizing existing utility poles, with the remaining 10 percent placed underground. In August 2017, Shentel requested a Temporary Nonexclusive Revocable License Agreement for the right for Shentel to install fiber optic cable on various City school properties to provide network telecommunication services from the City's public right -of -way to Roanoke City Public Schools. Considerations: Shentel and City staff have negotiated a Temporary Nonexclusive Revocable License Agreement that will allow Shentel to use various City school properties to install and operate a telecommunication system or facilities to provide telecommunications services from the City's public right -of -way to Roanoke City Public Schools. Such License Agreement is substantially similar to other license agreements that have been granted by the City to other telecommunications providers operating in the City. Such License Agreement provides that Shentel will be granted a License Agreement for the term of five years and year to year thereafter until the adoption of a telecommunications regulatory ordinance, franchise and /or agreement that the City may adopt in the future, and that Shentel will comply with any such future telecommunications regulatory ordinance, license, and /or franchise that the City may adopt, in accordance with the law that may be applicable to such matter. The License Agreement provides that Shentel will owe the City and /or the Commonwealth of Virginia any fees and other compensation that may be allowed and are due in accordance with the law to the City and the Commonwealth of Virginia under applicable federal, state, and local laws, ordinances, and regulations. The License Agreement also provides that Shentel will comply with the City's Right of Way Excavation and Restoration Standards with regard to any work that it does in the City's public ways. A copy of the proposed License Agreement is attached to this letter together with a map showing the general fiber route that Shentel intends to install on various City school properties. The Department of Technology and other City departments have reviewed Shentel's request for the License Agreement and the proposed route for installation of fiber and other facilities on various City school properties. The Department of Technology, in consultation with the Transportation Division and the Director of Public Works, has no objections to the request of Shentel for the License Agreement, and believes that the License Agreement will protect the City's interest in being able to manage various City school properties. Recommended Action: Authorize the City Manager to execute a Nonexclusive Revocable License Agreement with Shentel Communications, LLC that allows Shentel to construct, maintain, and operate telecommunications facilities on various City school properties, as set forth above and in the License Agreement. The term of such License Agreement will be for five years and continue year to year thereafter or until the adoption of a telecommunications regulatory ordinance, franchise and /or agreement by the City, whichever occurs first, subject to being revoked by the City upon one year notice to Shentel. The Nonexclusive Revocable License Agreement shall be in a form approved by the City Attorney and shall be substantially similar to the form attached to this letter. Authorize the City Manager to take such action and execute such documents as necessary to implement, administer, and enforce such Nonexclusive Revocable License Agreement. All such other documents shall be in a form approved by the City Attorney. Sincerely, Dam J. Callaghan City Attorney DJC /lsc c: Robert S. Cowell, Jr., City Manager Stephanie M. Moon Reynolds, City Clerk Troy A. Harmon, Municipal Auditor Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Luke E. Pugh, P.E., City Engineer Vanessa Bohr, Director of Technology Mark D. Jamison. P.E., Manager of Transportation STEPHANIE %I. MOON REYNOLDS, NINIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk(it roanokeva.goc July 17, 2018 The Reverend David A. Jones, Pastor Williams Memorial Baptist Church 2105 Carroll Avenue, N. W. Roanoke, Virginia 24017 Dear Pastor Jones: CECELIA F. NICCOI' Depute Cih Clerk CECELIA T. WEBB, CN1C Assistant Depute Cit) Clerk On behalf of the Mayor and Members of the Roanoke City Council, I would like to express sincere appreciation to you for delivering the Invocation at the regular meeting of the Roanoke City Council, which was held on Monday, July 16, 2018. It was a pleasure meeting you and look forward to having you return to deliver invocations at future Council meetings. Sincerely, XP4 X�l ' P41-11 Stephani M. Moon Reyno s, MMC City Clerk SLEPII AN] E M. MOON REYNOLDS, NIMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERIC 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 b: -mail• derk(raroauokeva.gov July 17, 2018 Maryellen F. Goodlatte, Esquire Glenn Feldmann Darby & Goodlatte P. O. Box 2887 Roanoke, Virginia 24001 -2887 Dear Mrs. Goodlatte: C'ECELIA F. MC'CON' Deputy City Clerk C ECELIA T. WEBB, C'MC Assistant Deputy City Clerk I am enclosing copy of Ordinance No. 41190 - 071618 amending certain conditions presently binding upon a tract of land located at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N. E., being designated as Official Tax Map No. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, zoned IN, Institutional District, with proffers, such proffers having been accepted by Ordinance No. 34182 - 030199 adopted on March 1, 1999, and amended by the Zoning Amendment Amended Application No. 1 dated June 20, 2018. The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, July 16, 2018, and is in effect upon passage. Sincerely, 144 — I F I - I Stephanie M. Moon Reynoldst-4, City Clerk Enclosure Maryellen F. Goodlatte, Esquire July 17, 2018 Page 2 PC: John G. and Katherine L. McLeod, Managing Partners, MCE Owner Occupied, LLP (formerly J & K HTCC, LLP), 418 First Street, S. W., Roanoke, Virginia 24011 Antonio D. Paxton, 2540 Belle Avenue, N.E., Roanoke, Virginia 24012 Ryan A. Luttrell, 105 Charing Place, Mooresville, North Carolina 28117 Steve A. and Dionne H. Nichols, 2544 Belle Avenue, N.E., Roanoke, Virginia 24012 Jason D. and Doris E. Robinson, P.O. Box 1067, Marion, Virginia 24354 James Gregory Spry, 2548 Belle Avenue, N.E., Roanoke, Virginia 24012 Patricia C. Fralin, 2550 Belle Avenue, N.E., Roanoke, Virginia 24012 Thomas J. and Vivian Sanchez-Jones, 2610 Belle Avenue, N.E., Roanoke, Virginia 24012 Nicholas and Maria E. Falletta, 822 Mecca Street, N.E., Roanoke, Virginia 24012 Patrick L. McKee, 2621 Belle Avenue, N.E., Roanoke, Virginia 24012-6613 Linda C. McDaniel, 2634 Belle Avenue, N.E., Roanoke, Virginia 24012 Penny L. Stevens, 2636 Belle Avenue, N.E., Roanoke, Virginia 24012 Gene L. and Belinda M. West, 2939 Windrush Lane, N. E., Roanoke, Virginia 24012 Michael L. Hayes, 707 Normandy Street, N.E., Roanoke, Virginia 24012 Donald E. Stafford, Sr., etals, P.O. Box 691, Daleville, Virginia 24083 Robert M. Brown, 2516 King Street, N.E., Roanoke, Virginia 24012 Don T. and Elizabeth S. Wheeler, 2524 King Street, N.E., Roanoke, Virginia 24012 Ricka A. Benefield, 2612 King Street, N.E., Roanoke, Virginia 24012 Doris L. Minnix, 1220 Oyler Road, Hardy, Virginia 24101 William Noell, 2702 King Street, N.E., Roanoke, Virginia 24012 Gene L. West, 101 -A Walnut Avenue, Vinton, Virginia 24179 Matthew E. Blankenship, 1277 S. Oak Lawn Drive, Forest, Virginia 24551 Belle Avenue Townhomes, 816 Franklin Road, S. W., Roanoke, Virginia 24016 Jason Stewart, 2610 King Street, N.E., Roanoke, Virginia 24012 Joan A. Henry, 2639 Belle Avenue, N.E., Unit 1, Roanoke, Virginia 2012 Ashley P. McCallum, 2637 Belle Avenue, N.E., Roanoke, Virginia 24012-6613 David Scott Weaver, 2635 Belle Avenue, N.E., Roanoke, Virginia 24012 Jeremy Scott Alford, 2633 Belle Avenue, N.E., Roanoke, Virginia 24012 Dong V. Dang, 2629 Belle Avenue, N.E., Roanoke, Virginia 24012 John Herrig, 11, 2631 Belle Avenue, N.E., Roanoke, Virginia 24012 Tairy E. Adams, 443 Belmont Bay Drive, Woodbridge, Virginia 22191-5462 Suzanne J. Bird and Susan J. Shepp, 2627 Belle Avenue, N.E., Roanoke, Virginia 24012 Courtney Jackson, 2623 Belle Avenue, N.E., Unit 9, Roanoke, Virginia 24012 Maryellen F. Goodlatte, Esquire July 17, 2018 Page 3 pc: The Honorable Brenda Hamilton, Clerk of the Circuit Court Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager for Community Development Chris Chittum, Director, Planning, Building, and Development Luke Pugh, City Engineer Amelia C. Merchant, Director of Finance Susan Lower, Director of Real Estate Valuation Daniel J. Callaghan, City Attorney Timothy Spencer, Senior City Attorney Tina Carr, Secretary, City Planning Commission G5 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of July, 2018. No. 41190- 071618. AN ORDINANCE to amend conditions presently binding upon property located at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N.E., conditionally zoned IN, Institutional District; and dispensing with the second reading of this ordinance by title. WHEREAS, John G. McLeod and Katherine L. McLeod, on behalf of MCE Owner Occupied, LLP (formerly J &K HTCC, LLP), have made application to the Council of the City of Roanoke, Virginia ( "City Council "), to amend certain conditions presently binding upon a tract of land located at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N.E., being designated as Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, ( "the Property ") which property is zoned IN, Institutional District, with proffers, such proffers having been accepted by Ordinance No. 34182 - 030199, adopted on March 1, 1999; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on July 16, 2018, after due and timely notice thereof as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed amendment; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to this Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the amendment of the proffers applicable to the subject property, and is of the opinion that the conditions now binding upon a tract of land located at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N.E., being designated as Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, should be amended as requested, and that such property be zoned IN, Institutional District, with proffers as set forth in the Zoning Amendment Amended Application No. 1 dated June 20, 2018. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, are hereby amended to reflect the newly proffered conditions to the property as amended by the Zoning Amendment Amended Application No. 1 dated June 20, 2018, so that the subject property is zoned IN, Institutional District, with such proffers. 2. In accordance with Section 36.2 -100, Code of the City of Roanoke (1979), as amended, the City Clerk shall forward to the Department of Planning, Building and Development an attested copy of this ordinance. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 4 r - OtAn 4�,��v City Clerk Amend proffers - Belle.doc e s • pp— COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: July 16, 2018 Subject: Application by MCE Owner Occupied, LLP (formerly &K HTTC, LLP), to amend the conditions proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N.E., bearing Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, previously rezoned with conditions through the adoption of Ordinance 34182 - 030199 on March 1, 1999. Summary: The Planning Commission held a public hearing on July 9th, 2018. By a vote of 5 - 0, with Commissioners Penn and Smith absent, the Commission recommends approval of the rezoning request, finding that the Amended Application No. 1 is consistent with the City's Comprehensive Plan, Hollins /Wildwood Area Plan, and Zoning Ordinance as the subject property, as conditioned, will be developed and used in a manner appropriate to the surrounding area. Application Information: Request: Amendment of Proffered Conditions Applicant: John G. McLeod and Katherine L. McLeod, MCE Owner Occupied, LLP Agent: Maryellen Goodlatte, Glen Feldmann Darby & Goodlatte City Staff Person: Katharine Gray, Land Use and Urban Design Planner Address: 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N.E. Official Tax Nos.: 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively Site Area: +/- 3.42 acres Relevant Plans: Hollins /Wildwood Area Plan Proposed Land Use: Daycare center, child; educational facilities, elementary/middle /secondary; and /or park or playground Future Land Use: Institutional Use Filing Date: Original Application: May 25, 2018 Amended Application No. 1: ,June 20, 2018 Background: A worship center was built on the Belle Avenue parcels in 1963 and used as such until 1999, when it was rezoned from RM -1, Residential Multifamily -Low Density District, to C-1 (c), Office District with conditions. The conditions include a proffered development plan and limited use, specifically as a child day care center with unlimited capacity. The child care center operated for many years at the site. During the 2005 Comprehensive Rezoning the zoning of the property was changed from C -1, Office District, to IN, Institutional District, but the proffered conditions remained the same. In 2012 a rezoning request was made to rezone the property to RMF for an 84 unit apartment complex. The request was withdrawn. The applicant wishes to amend the proffered conditions to allow a private school on the site. The applicant met with neighbors and crafted the new conditions in response to input from neighbors. Proposed Use /Development: The proposed new use is a private school in the existing buildings with some minor changes to the overall site. The amended development plan adds a playground in the front of the existing buildings. The amendment would expand the range of uses permitted and add a limitation on the number of enrolled students to 90. Considerations: Compatibility with Surrounding Land Uses: The property is located near the village center area at King Street and Gus Nicks and surrounded by mixed - density and single - family residential zoning districts as shown on the Zoning District Map (Attachment A). The request is consistent with the Hollins /Wildwood Area Plan future land use map, which designates the property for institutional use. Consistency with Comprehensive Plan: The City of Roanoke Comprehensive Plan supports quality educational opportunities for children within the City of Roanoke. Educational facilities are part of neighborhoods throughout the community and enhance the ability to live, work, and play within the city. Policy /Action Plan I Applicability to matter Roanoke will support schools, libraries, continuing and higher education programs, community - based education, and recreation programs that foster a positive learning environment for persons of all ages. Neighborhood Character: Established neighborhoods should retain their current character and development patterns. Comprehensive Plan', pg. 84 Hollins / Wildwoo d Area Plan', pg 46 The proposed development includes a private school that will improve education options for children within the City of Roanoke. The proposed change to the property keeps a child focused use on the property and changes little of the built environment. The Hollins /Wildwood Area Plan places importance on retaining the character and development pattern of established neighborhoods, while recognizing that change and growth should occur. The changes proposed for the property retain a child- focused use, while changing little of the built environment on the site. Comments on Application: Planning Commission Work Session: The following items were discussed in the Planning Commission Work Session for compliance with City policy and ordinances. ■ Remove the operational portion of proffer "no more than 90 children shall be accommodated in the existing buildings" from proposed proffered conditions so that the building code only dictates the number of people allowed in the building. Interdepartmental Comments: Planning Building and Development ■ Need an evaluation of the building by a registered design professional to determine whether or not the building is compliant as is or work needs to be performed to bring it into compliance with the new use. Vision 2001 -2020. City of Roanoke, 2001 Z Hollins /Wildwood Area Plan City of Roanoke. 2005 Transportation ■ Please consider adding signage directing traffic at the two entrances. If traffic uses what appears to be a one -way entrance to exit, line of sight will be difficult with all the vegetation running along the street. Public Comments: None received. The owner subsequently submitted Amended Application No. 1 changing the limitation on the number of people in the school to "students enrolled in the school at any one time" instead of children accommodated in the existing buildings as previously proposed (the applicant thought the condition was important based on discussion with the neighbors). Planning_ Commission Public Hearing: No members of the pubic were present to speak on this application. Conclusions and Recommendations: Planning Commission recommends approval as the proposed amendments will allow a private school to operate on the property while limiting the further physical development of the property to a playground. Expansion of the facilities or increases in enrollment, which could be appropriate based on the large property size, would require a future amendment through another public process before being approved. Staff recommends approval. I= Karri B. Atwood, Acting Chair City Planning Commission Enclosure: Amended Application No. 1 with Zoning District Map Distribution: Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning, Building, & Development Daniel J. Callaghan, City Attorney Timothy R. Spencer, Senior Assistant City Attorney John G. McLeod and Katherine L. McLeod, MCE Owner Occupied, LLP Maryellen Goodlatte, Glen Feldmann Darby & Goodlatte SL's ltd Cl� LD CD co e Y � n 1 s �O tL S [ji tj 40ar 5414, � �0 ,� fig, �. ��,,,� •. , �� � ���,. O 10 �, ZIA L090 LOL 33 `` CL Kw N ^ �JJ m M . W L O u } Y V N p a V c m �y li N `> m a ° m m �' }+ T O LL. ui U O A S c N LL 4 LL Y 9 4 c 0 o m m N .? = m w a.�- m we Naj m T T N vU �yo '^ r ` m uai v on co Cs o X :C m q V Lj) cc s s s v a o x o s u �f N N R) M a o c9 z a ys ri K, A C c o J o ` •� C Q` Q L_+ v u o _ z a s rc rc rr s s s s s - L) z V CM3 C, o N A Room 170, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Filing Date: June 20, 2018 ❑ Rezoning, Not Otherwise Listed Submittal Number: Amended Application No. 1 ❑ Rezoning, Conditional ❑ Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District '."A"EIVED N 2 0 2018 OF ROANOKE ING BUILDING & DEVELOPMENT Click Here to Print ❑x Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development flan ❑ Amendment of Comprehensive Sign Overlay District i Name: }MCE Owner Occupied, LLP (formerly J &K HTCC, LLP) Phone Number: (540) 344 -0040 x 413 Address: E -mail: Name: Maryellen F. Goodlatte, Esq. Phone Number: (540) 224 -8000 Address: Glenn, Feldmann, et al., P. 0. Box 2887, Roanoke, VA 24001 -2887 E -mail: mgoodlatte@glennfeldmann.com Address: 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N. E., Roanoke, VA 24012 Official Tax No(s).: 3410302; 3410303; 3410304; 3410305; 3410306; and 3410307 Existing ❑ Without Conditions Ordinance Zoning: IN, Institutional - rx-1 With Conditions No(s). (If 34182- 030199 ❑ Planned Unit Development applicable): Requested ❑ Without Conditions Proposed Daycare center, child; Zoning: IN, Institutional ❑x With Conditions Land Use: Educational facilities, elementary/middle /secondary; ❑ Planned Unit Development and /or park or playground i Name: }MCE Owner Occupied, LLP (formerly J &K HTCC, LLP) Phone Number: (540) 344 -0040 x 413 Address: E -mail: Name: Maryellen F. Goodlatte, Esq. Phone Number: (540) 224 -8000 Address: Glenn, Feldmann, et al., P. 0. Box 2887, Roanoke, VA 24001 -2887 E -mail: mgoodlatte@glennfeldmann.com (x Completed application form and checklist. F Written narrative explaining the reason for the request. F Metes and bounds description, if applicable, F- Filing fee. A. �a s.._, ,. r Concept plan meeting the Application Requirements of Item '2(c)' in Zoning Amendment Procedures. i Written proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as r 'development plan' if proffered. FP I I�J 10 00 b F Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. pti F Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance. ;gar;¥ 4..r�l t»ndlioi�, ��ulisa bitimted� Al Amended development or concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures, if applicable. F Written proffers to be amended. See the City's Guide to Proffered Conditions, F Copy of previously adopted Ordinance. fFor���p1�t�,� u�±�,,lo�ina�t nd f� #owing rl�u�t�also be �ugmi�adt .; r Amended development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. i— Copy of previously adopted Ordinance. ;For � � a�retl er trier !, � fc laing, rt �t al�r �ttbtnitt�d.= F Amended comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the City's Zoning Ordinance. r Copy of previously adopted Ordinance. FOr. °, �. .# b�licpts�uY. Oiryr�IYi►t�9u ks% ftd .s__ .. F A Traffic Impact Study in compliance with Appendix B -2(e) of the City's Zoning Ordinance. ;For o o, t °r tes a �tre# c ttnpact analy i>� ba submit iAd VDOT, the following must sa suiit�iM00: F- Cover sheet. F- Traffic impact analysis. F- Concept plan. i— Proffered conditions, if applicable. i— Required fee. .. - 'An electronic copy of this application and checklist can be found at www. roanokeva .gov /planningcommissIon. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff, NARRATIVE The property at 2619 Belle Avenue (Tax Map Nos. 3410302 through 3410307) is zoned IN - Institutional with a condition that it be used for a child day care center with unlimited capacity. That condition was established in 1999. Prior to 1999, the property had been used as a worship center. After the day care center ceased its operations in the facility, other uses of the property have been sought. In 2012, for instance, a rezoning application was filed seeking to rezone the property for an 84 -unit apartment complex. That application was ultimately withdrawn. Other efforts to redevelop the site for a multi- family development were considered but not pursued after consultations with neighbors. The owner of the property, MCE Owner Occupied, LLP, and The McLeod Family Foundation are prepared to resume the use of the facilities on the property for child centered purposes. The McLeod Family Foundation was founded in 1996 by John and Kathy McLeod as an organization dedicated to improving the lives of children and families in the Roanoke Valley. The Foundation has funded an endowment at Virginia Western Community College, providing scholarships to students pursuing a degree in early childhood education and has also invested in area nonprofit organizations focused on assisting low income families. Those organizations include Total Action Against Poverty, Habitat for Humanity, Big Brothers Big Sisters, and Family Promise. To date, the Foundation has provided almost $1 million dollars in grants to benefit Roanoke Valley children and families. As a result of its work and interaction with local nonprofit organizations, the Foundation shifted its focus in 2013 in order to make a direct impact on families. The Foundation began offering personal finance classes free of charge to low income families and began an Individual Development Account program that offered $1 to $1 matching grants to families saving towards a new home, education or starting a business. Last year, 140 families registered and attended classes hosted throughout the Roanoke Valley. Over 100 of those families invested in an Individual Development Account. That same year 8 families purchased a home, over 70 individuals started or strengthened a business, and many more started saving and building credit. The Foundation is now prepared to play a greater role in breaking the chains of generational poverty. Generational poverty occurs when at least two generations have been born into poverty. Families living in this type of poverty are not equipped with the skills needed to move out of their current situation. Statistics show that the majority of children born into poverty remain in poverty for their lifetimes. To provide an opportunity to break that cycle, the Foundation will fund a private school which will operate on the subject property. Starting with a kindergarten class of 15 children in 2018, each child will receive a full scholarship, extensive field trips, hands -on experiential learning and mentorship from local entrepreneurs. While the private school will offer the required academic course work in order to meet the Virginia Standards of Learning, the curriculum will be enhanced with visiting lectures, and will focus on tools for life success, and include programs related to character, values, and life skills. Childcare in the early morning and evening will be provided with an array of play and educational opportunities. Childcare will be provided in the summer so that enrolled children will have summer educational opportunities similar to those during the academic year, including frequent field trips. Transportation to and from school will be provided. Three meals a day during weekday operations will be provided. Starting with a class of 15 kindergartners, a class of 15 children each year will be added. For example, in 2019, the 2018 kindergarten class will then be first graders, with 15 new children enrolled in kindergarten. Over time, up to 90 children will be enrolled in the school, 15 in each grade. Except to add a playground and make repairs, no modifications to the exterior of the buildings on the property will be needed. A development plan showing the current configuration of the buildings on the property and the location of the new playground and on -site parking has been submitted. Given that children will be transported to the location by bus, the on -site parking shown on the development plan is more than adequate to meet parking needs. Should an additional building be needed in the future, the proffered development plan would need to be updated and approved through the same public process now underway. Even though the child day care use of the property is already permitted under the current zoning conditions, the addition of the educational facilities use requires that the conditions imposed in 1999 be amended. No rezoning is required, however, since the education facilities and the park or playground uses are permitted in the IN zoning district. And, rather than retain the current condition associated with the child day care use — which places no limit on the number of children served - the proposed amendment would limit the maximum number of children who could be enrolled in the school at any one time to 90. By way of contrast, under applicable regulations, the number of children who could be accommodated under the current zoning condition in a child day care center would be 153. Among the purposes of the City's IN zoning district are to ensure the proper functioning of institutional uses and to recognize their unique needs while minimizing potential adverse impacts on adjacent land uses. The amendments to the proffered conditions sought by this application will allow the property to be updated and used in a fashion complementary to the historic institutional uses of the property. While doing so, it will be providing opportunities for tomorrow's citizens to reach their full personal and civic potential. PROFFERED CONDITIONS TO I3E AMENDED ON ROANOKE CITY TAX PARCEL NOS. 3410302, 3410303, 3410304, 3410305, 3410306, AND 3410307 The applicant hereby requests that all of the proffered conditions enacted by Ordinance No. 34182 - 030199 be amended as they pertain to Official Tax Parcel Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307 as follows: 1, The property will be developed in substantial conformity with the development plan prepared by Lumsden & Asseeiate Balzer and Associates, Inc. dated NevembeF 9, May 9, 2018 (revised 511612018 and 512412018). The property shall be used only for a daycare center, child with unlimited eapaeity s to Seetion 36.1 5 10 et seq. of the Cede of the City of Reaneke (1979), as amended-,- educational facilities, elementarylmicicllelsecondary; and/or park or playground. No more than ninety (90) students shall be enrolled in the school at any one time. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 1st day of March, 1939. No. 34182 - 030199. AN ORDINANCE to amend §36.1 -3, Code of the City of Roanoke (1979), as amended, and Sheet No. 341, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subj ect to certain conditions proffered by the applicant. WHEREAS, John G. McLeod and Kathryn L. McLeod, have made application to the Council of the City of Roanoke to have the hereinafter described property rezoned from RM -1, Residential Multifamily, Low Density District, to C -1, Office District, subject to _ 6ertain conditions proffered by the applicant, and ggEAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1 -693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its meeting on February 16,1999, after due and timely notice the as requiredby §36.1 -693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1- 3, Code of the City of Roanoke (1979), as amended, and Sheet No. 341 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: That certain tract of land containing 3.83 acres, located at 2619 Belle Avenue, N.E., and designated on Sheet No. 341 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos. 3410307, 3410306, 3410305, 3410304, 3410303 and 3410302, be, and are hereby rezoned from RM -1, Residential Multifamily, Low Density District, to C -1, Office District, subject to the proffers contained in the First Amended Petition filed in the Office of the City Clerk on December 21, 1998, and that Sheet No. 341 of the Zone Map be changed in this respect. ATTEST: /� &%,7 City Clerk. K'TM1W0.MW0D -t IN RE: Rezoning of a tract known as 2619 Belle Avenue, ; City of Roanoke, Virginia Official Tax Numbers 3410307, 34.10306, 3410305, ) 3410304, 3410303 and 3410302, from RM -1; Residential Multifamily, to C -1; Office District, ) such rezoning to be subject to certain conditions ) :J FIRST AMENDED PETITION TO s REZONE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE.' Your Petitioners, John G. McLeod and Kathryn L. McLeod, are the contract purchasers from Wholelife Ministries and Worship Center, Inc., owner of land in the City of Roanoke containing 3.83 acres, more or less, located at 2619 Belle Avenue, N.E., Roanoke, Virginia, Tax Map Plumbers 3410307, 3410306, 3410305, 3410304, 3410303 and 3410302. Said tract is currently zoned RM -1; Residential Multifamily. A map of the property to be rezoned is attached as Exhibit A. Pursuant to Article VII of Chapter 36. t -0690, Code of the City of Roanoke (1979), as amended, the Petitioners, with the Property owner's consent, attached as Exhibit D hereto, request that the said property be rezoned from RM -1; Residential Multifamily to C -i; Office District, subject to certain conditions set forth below, for the purpose of the operation of a child care center, as detailed on Exhibit B attached hereto. -Me Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and Its comprehensive plan, in that It will _._ _r_ .._I- provide for use of the property that is beneficial to and consistent with other uses in the area. The Petitioners hereby proffer and agree that if the said property is rezoned as requested, that the rezoning will be subject to, and that the Petitioners will abide by, the following conditions: 1. The property will be developed in substantial conformity with the development plan prepared by Lumsden & Associates dated November 9, 1998, a copy of which is attached to the Petition to Rezone as Exhibit H, subject to any changes required by the City during site plan review. 2. The property shall be used only for a day care center with unlimited capacity subject to Section 36.1 -510 et seq. of the Code of the City of Roanoke (1979), as amended. Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. This Petition to Rezone is filed in order to comply with the conditions required by the Planning Commission at the public hearing of this matter on January 6, 1999. WHEREOF, the Petitioners requests that the above - described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. 2 Respectfully submitted this i. ti/ day of December 1998. Respectfully submitted, IM IT C. Shireen Kirk (Va. Bar I.D. No. 28959) J. Alexander Boone (Va. Bar I.D. No. 39014) Flippin, Densmore, Morse, Rutherford dt Jessee Drawer 1200 10 South Jefferson Street, Suite 1800 Roanoke, Virginia 24006 (540) 510 -3000 010 "14 1044014 A IHONVUN dU AIto 5I AI AI I y) i y C7_ �j��� �I �I�� f N011afill18N0�NOdlON NVn, LA, 973A30`......_.._ E � � � AHVNIW�IHtld i 3N 3nN3AV 31138 SM � xt= It r a, r i. b p t AN a3 . io , " ?x � s � s � r fie- R yyq ' 'W 1 W k b e i 0 N Lo O r- C) ti C� 1 tQ, 0�, 6 0 O� d6 ro- ` �d N1b 'lo7p 0 C16 _T d CQ G > M (L v N 0. r 6 0 h 7 d T- 0 C O N > N 1� � V M Lo m O N m a M V 1. w H M Z N M p N M � O Z � r.2 r-M 0 N 0 N � M C .l r t C 0 �n r(% a q, <.a LOSOLOL 1 a(k G tI, I op ro • y x{ 4� ei �l €. 2V. • �5 e • O� P�Oy ♦ °l� o� e 'LO2, 16' O� ca �, `LO3 my ��► CO 121 # ca to, 320 �`j 3 332a233 332a2p� J2 w > > 0 0 C 3 o D a? o 0 c = c w n L @ Ul N A T T T N y O LL. c a m m ca n c m E E E ac O a°i C7 J Z c d LL tL LL o ON N o E E E o c a i!1 iq Q m Ch N C c o °' U ° 3 m ami N D c x aNi aNi aNi .� O D c7 Z �i 4 X X ri ri r Q 2 O L 0 Q C Q U U U O Z Z a W w D U ® N 101 a F p 0 Antonio D. Paxton Ryan A. Luttrell Steve A. and Dionne H. Nichols 2540 Belle Avenue, N.E. 105 Charing Place 2544 Belle Avenue, N.E. Roanoke, Virginia 24012 Mooresville, North Carolina 28117 Roanoke, Virginia 24012 Jason D. and Doris E. Robinson P.O. Box 1067 Marion, Virginia 24354 Thomas J. and Vivian Sanchez -Jones 2610 Belle Avenue, N.E. Roanoke, Virginia 24012 Linda C. McDaniel 2634 Belle Avenue, N.E. Roanoke, Virginia 24012 J &K HTCC, LLP 418 First Street, S. W. Roanoke, Virginia 24011 Robert M. Brown 2516 King Street, N.E. Roanoke, Virginia 24012 Ricka A. Benefield 2612 King Street, N.E. Roanoke, Virginia 24012 Matthew E. Blankenship 1277 S. Oak Lawn Drive Forest, Virginia 24551 Jason Stewart 2610 King Street, N.E. Roanoke, Virginia 24012 James Gregory Spry 2548 Belle Avenue, N.E. Roanoke, Virginia 24012 Nicholas and Maria E. Falletta 822 Mecca Street, N.E. Roanoke, Virginia 24012 Penny L. Stevens 2636 Belle Avenue, N.E. Roanoke, Virginia 24012 Michael L. Hayes 707 Normandy Street, N.E. Roanoke, Virginia 24012 Don T. and Elizabeth S. Wheeler 2524 King Street, N.E. Roanoke, Virginia 24012 Doris L. Minnix 1220 Oyler Road Hardy, Virginia 24101 Gene L. West 101 -A Walnut Avenue Vinton, Virginia 24179 Joan A. Henry 2639 Belle Avenue, N.E., Unit 1 Roanoke, Virginia 24012 Patricia C. Fralin 2550 Belle Avenue, N.E. Roanoke, Virginia 24012 Patrick L. McKee 2621 Belle Avenue, N.E. Roanoke, Virginia 24012 -6613 Gene L. and Belinda M.West 2939 Windrush Lane Roanoke, Virginia 24012 Donald E. Stafford, Sr., etals P.O. Box 691 Daleville, Virginia 24083 J &K BELLE, LLP 418 First Street, S.W. Roanoke, Virginia 24011 William Noell 2702 King Street, N.E. Roanoke, Virginia 24012 Belle Avenue Townhomes Property Owner 816 Franklin Road, S. W. Roanoke, Virginia 24016 Ashley P. McCallum 2637 Belle Avenue, N.E. Roanoke, Virginia 24012 -6613 David Scott Weaver Jeremy Scott Alford John Herrig, II 2635 Belle Avenue, N.E. 2633 Belle Avenue, N.E. 2631 Belle Avenue, N.E. Roanoke, Virginia 24012 Roanoke, Virginia 24012 Roanoke, Virginia 24012 Dong V. Dang Suzanne J. Bird and Susan J. Tairy E. Adams 2629 Belle Avenue, N.E. Shepp 443 Belmont Bay Drive Roanoke, Virginia 24012 2627 Belle Avenue, N.E. Woodbridge, Virginia 22191 - Roanoke, Virginia 24012 5462 Courtney Jackson 2623 Belle Avenue, N.E., Unit 9 Roanoke, Virginia 24012 Roanoke, Virginia Affidavit of Publication _ITY CAE` Fu " {' ?,L Afrn T Ca_ 2:5 CHUI�Clri AVE ROANOKE A'2 01 l Account Number 6011439 E3ate m I July 03, 2018 Date Category Descripflon Ad Size Total Cost 07109,'2018 Leaal Notices PUBLIC HEAPING NOTICE Belle Ave 1 x 125 L 1,21000 Publisher of the RECEIVED Roanoke Times JULL 10 2018 I, (the undersigned) an authorized representative of the CITY OF ROANOKE Roanoke Times, a daily newspaper published in Roanoke, in the PLANNING BUILDING & State of Virginia, do certify that the annexed notice PUBLIC DEVELOPMENT HEARING NOTICE Be was published in said newspapers on the following dates: 06/26. 07,'03/2018 The First insertion being given ... 06/26/2018 Newsp=4ZK�_e_ _ ing Representative Swo rn to and subscribed before me this Tuesday, July 3, 2018 '4otary Public 9 N Nc0 PUBLIC `•' State of Virginia :MCP * : City /County of Roanoke AEG. #7777581 a : ray COMMISSIOPI : Q My Commission expires 2 :• ° S 'ity Council fC 'rr, ozl'sc 3'y nr t-I tu -o-t PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in Planning, Building, & Development, first floor, Room 170, 215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold a public hearing on July 9, 2018, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider this application: Application by MCE Owner Occupied, LLP (formerly J &K HTTC, LLP), to amend the conditions proffered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N.E., bearing Official Tax Map Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307, respectively, previously rezoned with conditions through the adoption of Ordinance 34182 - 030199 on March 1, 1999. The amendments to the proffers propose to change the related development plan and change the proposed uses of the property from daycare center, child, with unlimited capacity, to daycare center, child; educational facilities, elementary /middle /secondary; and /or park or playground. The zoning of the property will remain IN, Institutional District, permitting these land use categories: accommodations and group living; commercial; assembly and entertainment; public, institutional, and community facilities; transportation; utility; agricultural; and accessory, with no maximum density or floor area ratio. The comprehensive plan designates the property for institutional use. The proposed use of the property is daycare center, child; educational facilities, elementary /middle /secondary; and /or park or playground. Tina M. Carr, Secretary, City Planning Commission City Council will hold a public hearing on the aforesaid amendments on July 16, 2018, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any person with a disability requiring any special accommodation to attend or participate in the public hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled public hearings. Stephanie M. Moon Reynolds, MMC, City Clerk The City of Roanoke Board of Zoning Appeals will hold public hearings on July 11, 2018, at 1:00 p.m., or as soon thereafter as the matters may be heard, to consider these applications: Application by Milestone Communications for property located at 502 19th Street, S.E., bearing Official Tax Map No. 4310101, zoned IN, Institutional District, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish a wireless telecommunications facility. Application by Milestone Communications for property located at 3137 Preston Avenue, N.W., bearing Official Tax Map No. 2100601, zoned ROS, Recreation and Open Space District, for a special exception pursuant to Section 36.2 -315, Zoning, Code of the City of Roanoke (1979), as amended, to establish a wireless telecommunications facility. Application by Lynda Knezovich for property located at 805 Norfolk Avenue, S.W., and 801 Norfolk Avenue, S.W., bearing Official Tax Map Nos. 1110409 and 1110412, zoned I -1, Light Industrial District, for a special exception pursuant to Section 36.2 -322, Zoning, Code of the City of Roanoke (1979), as amended, to establish a kennel, outdoor pens or runs. Donna M. Payne, Secretary, City Board of Zoning Appeals Please publish in newspaper on Tuesday, June 26, 2018, and Tuesday, July 3, 2018. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Planning Commission Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1730 tina.carr cvroanokeva.gov Donna M. Payne Secretary to the Board of Zoning Appeals Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 166 Roanoke, VA 24011 540/853 -1730 ,.roanokeva.gov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 STI- TIJANIE M. MOON REYNOLDS, MM( City Clerk OI'FIC E OF THE CITY CIJERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (5411) 853 -2541 Fax: (5411) 853 -1145 E- nuiil: clerkGerosmok eva.gov CECELIA F. NICCOY Depuly City Clerk June 25, 2018 CECEI.IAT. WEBB,('N1(. Assistant Deputy ('ity ('lerf< Maryellen F. Goodlatte, Esquire Glenn Feldmann Darby & Goodlatte P. O. Box 2887 Roanoke, Virginia 24001 -2887 Dear Mrs. Goodlatte: A public hearing has been advertised to be heard by the City Planning Commission on Monday, July 9, 2018 at 1:30 p.m., in the EOC Conference Room, Room 159, First Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of MCE Owner Occupied, LLP (formerly J &K HTTC, LLP), to amend the proffers offered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N. E., respectively, previously rezoned with certain proffered conditions pursuant to Ordinance 34182 - 030199 adopted by the Roanoke City Council on March 1, 1999. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, July 16 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeya.gov, under "Roanoke Planning Commission News ", following its meeting on July 9. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Since , 4Step anie M. Moon Rey n I s City Clerk Enclosure pc: John G. and Katherine L. McLeod, Managing Partners, MCE Owner Occupied, LLP (formerly J & K HTCC, LLP), 418 First Street, S. W., Roanoke, Virginia 24011 STETHANIE M. MOON REYNOLDS, NINI( Cite Clerk CITY OF ROANOKE OFFICE OF'FIIE C'IT'Y CI.,ERK 215 Church Avenue, S. W., Noon► 456 Roanoke, Virginia 24011 -15311 Telephone: (540) 853 -2541 Fax: (540) 853-1145 E-mail: derk(n'roauokeva.gov June 25, 2018 Antonio D. Paxton Ryan A. Luttrell Steve A. and Dionne H. Nichols Jason D. and Doris E. Robinson James Gregory Spry Patricia C. Fralin Thomas J. and Vivian Sanchez -Jones Nicholas and Maria E. Falletta Linda C. McDaniel Penny L. Stevens Gene L. and Belinda M.West Michael L. Hayes Donald E. Stafford, Sr., etals Robert M. Brown Don T. and Elizabeth S. Wheeler Ricka A. Benefield Ladies and Gentlemen: Doris L. Minnix CE CELIA F. MCC01' Deputy City Clerk CECELIA T. WEBB, CNIC Assistant Deputy City Clerk William Noell Gene L. West Matthew E. Blankenship Belle Avenue Townhomes Jason Stewart Joan A. Henry Ashley P. McCallum David Scott Weaver Jeremy Scott Alford Dong V. Dang John Herrig, II Tairy E. Adams Suzanne J. Bird and Susan J. Shepp Courtney Jackson Patrick L. McKee A public hearing has been advertised to be heard by the City Planning Commission on Monday, July 9, 2018 at 1:30 p.m., in the EOC Conference Room, Room 159, First Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of MCE Owner Occupied, LLP (formerly J &K HTTC, LLP), to amend the proffers offered as part of a previous rezoning at 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N. E., respectively, previously rezoned with certain proffered conditions pursuant to Ordinance 34182- 030199 adopted by the Roanoke City Council on March 1, 1999. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, July 16 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on July 9. Adjoining Property Owners /Interested Parties June 25, 2018 Page 2 This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, Stephanie M. Moon Reyn�- orllds, MMC City Clerk Enclosure Department of Planning, Building and Development Room 166, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Fax: (540) 853 -1230 Filing Date: s~ a� Zow MAY 2 5 2018 ROANOKE CITY OF ROANOKE Click Here to Print PLANNING BUILDING & DEVELOPMENT Submittal Number: Original Application ❑ Rezoning, Not Otherwise Listed ❑ Rezoning, Conditional ❑ Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District © Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Address: 2541, 2545, 2549, 2607, 2613, and 2619 Belle Avenue, N.E., Roanoke VA 24012 Official Tax No(s).: 3410302; 3410303; 3410304;3410305; 3410306; and 3410307 Existing ❑ Without Conditions Ordinance Zoning: IN, Institutional x❑ With Conditions No(s). (If 34182- 030199 ❑ Planned Unit Development applicable): Requested ❑ Without Conditions Proposed Daycare center, chi d; Zoning: IN, Institutional x0 With Conditions Land Use: Educational facilit es, lementary /middle/ ❑ Planned Unit Development ,. . �. -.a park or playground Name: MCE Owner Occupied, LLP (formerly J &K HTCC, LLP) Phone Number: 1 (540) 344 -0040 x 413 Address: 1418 First Street, S.W., Roanoke, VA 24011 E -mail: f. effer@mcleodfamilyioundation.org Pmpeq Ovaoft sran Wo M e 11 Man a in Partner_ 4 _ y: Katherine L. McLeod, Managing Partn r i Name: SAME AS ABOVE y Phone Number: Address: I E -mail: r acphWr&SVXkn: Name: Maryellen F. Goodiatte, Esq. Phone Number: +1(540) 224 -8000 1 Address: Glenn, Feldmann, et ai., P. 0. Box 2887, Roanoke, VA 24001 -2887 E -mail: lng� �nn_a n A,NOHw M AN, 7 _ , 7 Completed application form and checklist. (X Written narrative explaining the reason for the request. F etes and bounds description, if applicable. r Filing fee. F °r ! th'+Ffttltj tsvde'b1�ted F Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures. r— Written proffers. See the City's Guide to Proffered Conditions. ROANOKE Concept plan meeting the Application Requirements of item'2(c)' in Zoning Amendment Procedures. Please label as F 'development plan' if proffered. F Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. oi .... rriis'it, ,« . g ftuit!brrttetl F u�Comprehensive signage plan pmeetiingg the requirements of Section 36.2- 336(d$)(2) of the City's Zoning Ordinance. ,For t F i 4COtltlli�0 ro W A, (0;s�ibmitted,; Amended development or concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures, r if applicable. FT Written proffers to be amended. See the City's Guide to Proffered Conditions. i W- Copy of previously adopted Ordinance. ;For 0) ahl ,W' uti##t '�t� Bier' idt'rtetait the folk�wing ff1Ui t mlep e s m)tted f— Amended development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. F Copy of previously adopted Ordinance. For ampl►ft�ri +tar�ay amsnldmat eta #ai�owirrg rrtttst slaty be sttbmted F Amended comprehensive signage plan meeting the requirements of Section 36.2- 336(d) of the City's Zoning Ordinance. F Copy of previously adopted Ordinance. ra~or alprot nss flafe frtttyat sitdl+ be stbmiaed to the City, the follOwigg must o d� suture tied F Traffic Impact Study in compliance with Appendix &2(e) of the City's Zoning Ordinance. u For a�pt+oPosa! f��Cs c iimt analysis tiesbmKfed to VDOT, ttae fo!(ow9 mus( sur►tttd:`� _._. F Cover sheet. i— Traffic impact analysis. i— Concept plan. F Proffered conditions, if applicable. F Required fee. 'An electronic copy of this application and checklist can be found at www. roanokeva .govlplanningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. NARRATIVI- The property at 2619 Belle Avenue (Tax Map Nos. 3410302 through 3410307) is zoned IN Institutional with a condition that it be used for a child day care center with unlimited capacity. That condition was established in 1999. Prior to 1999, the property had been used as a worship center. After the day care center ceased its operations in the facility, other uses of the property have been sought. In 2012, for instance, a rezoning application was filed seeking to rezone the property for an 84 -unit apartment complex. That application was ultimately withdrawn. Other efforts to redevelop the site for a multi- family development were considered but not pursued after consultations with neighbors. The owner of the property, MCI; Owner Occupied, LLP, and The McLeod Family Foundation are prepared to resume the use of the facilities on the property for child centered purposes. The McLeod Family Foundation was founded in 1996 by John and Kathy McLeod as an organization dedicated to improving the lives of children and families in the Roanoke Valley, The Foundation has funded an endowment at Virginia Western Community College, providing scholarships to students pursuing a degree in early childhood education and has also invested in area nonprofit organizations focused on assisting low income families. Those organizations include Total Action Against Poverty, Habitat for Humanity, Big Brothers Big Sisters, and Family Promise. To date, the Foundation has provided almost $1 million dollars in grants to benefit Roanoke Valley children and families. As a result of its work and interaction with local nonprofit organizations, the Foundation shifted its focus in 2013 in order to make a direct impact on families. The Foundation began offering personal finance classes free of charge to low income families and began an Individual Development Account program that offered $1 to $1 matching grants to families saving towards a new home, education or starting a business. Last year, 140 families registered and attended classes hosted throughout the Roanoke Valley. Over 100 of those families invested in an Individual Development Account. That same year 8 families purchased a home, over 70 individuals started or strengthened a business, and many more started saving and building credit. The Foundation is now prepared to play a greater role in breaking the chains of generational poverty. Generational poverty occurs when at least two generations have been born into poverty. Families living in this type of poverty are not equipped with the skills needed to move out of their current situation. Statistics show that the majority of children born into poverty remain in poverty for their lifetimes. To provide an opportunity to break that cycle, the Foundation will fund a private school which will operate on the subject property. Starting with a kindergarten class of 15 children in 2018, each child will receive a full scholarship, extensive field trips, hands -on experiential learning and mentorship from local entrepreneurs. While the private school will offer the required academic course work in order to meet the Virginia Standards of Learning, the curriculum will be enhanced with visiting lectures, and will focus on tools for life success, and include programs related to character, values, and life skills. Childeare in the early morning and evening will be provided with an array of play and educational opportunities. Childcare will be provided in the summer so that enrolled children will have summer educational opportunities similar to those during the academic year, including frequent field trips. Transportation to and from school will be provided. "three meals a day during weekday operations will be provided. Starting with a class of 15 kindergartners, a class of 15 children each year will be added. For example, in 2019, the 2018 kindergarten class will then be first graders, with 15 new children enrolled in kindergarten. Over time, up to 90 children will be enrolled in the school, 15 in each grade. Except to add a playground and make repairs, no modifications to the exterior of the buildings on the property will be needed. A development plan showing the current configuration of the buildings on the property and the location of the new playground and on -site parking has been submitted. Given that chi ldren will be transported to the location by bus, the on -site parking shown on the development plan is more than adequate to meet parking needs. Should an additional building be needed in the future, the proffered development plan would need to be updated and approved through the same public process now underway. Even though the child day care use of the property is already permitted under the current zoning conditions, the addition of the educational facilities use requires that the conditions imposed in 1999 be amended. No rezoning is required, however, since the education facilities and the park or playground uses are permitted in the IN zoning district. And, rather than retain the current condition associated with the child day care use — which places no limit on the number of children served - the proposed amendment would limit the maximum number of children who could be served by either the day care or the educational facilities use to 90. By way of contrast, under applicable regulations, the number of children who could be accommodated under the current zoning condition in a child day care center would be 153. Among the purposes of the City's IN zoning district are to ensure the proper functioning of institutional uses and to recognize their unique needs while minimizing potential adverse impacts on adjacent land uses. The amendments to the proffered conditions sought by this application will allow the property to be updated and used in a fashion complementary to the historic institutional uses of the property. While doing so, it will be providing opportunities for tomorrow's citizens to reach their full personal and civic potential. PROFFERED CONDITIONS TO BE AMENDED ON ROANOKE CITY TAX PARCEL NOS. 3410302, 3410303, 3410304, 3410305, 3410306, AND 3410307 The applicant hereby requests that all of the proffered conditions enacted by Ordinance No. 34182- 030199 be amended as they pertain to Official Tax Parcel Nos. 3410302, 3410303, 3410304, 3410305, 3410306, and 3410307 as follows: 1. The property will be developed in substantial conformity with the development plan prepared by J=umsden & Asseeimes Balzer and Associates, Inc. dated November - o 1998 May 9, 2018 (revised 511612018 and 512412018). 2. The property shall be used only for a daycare center, child to See fie i 36.1 5i0 e t .o i. o f the Cede ti f the r ��f Re k (1979) , AS-aiGna °Q ,; educational facilities, elementary /middle /secondary; and/or park or playground. No more than ninety (90) children shall be accommodated in the existing buildings depicted on the development plan at any one time. 1� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 1st day of March, 1999. No. 34182 ^030199. AN ORDINANCE to amend §36,1.3, Code of the City of Roanoke (1979), as amended, and Sheet No, 341, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant. WHEREAS, John G. McLeod and Kathryn L. McLeod, have made application to the Council of the City of Roanoke to have the hereinafter described property rezoned from RM -1, Residential Multifamily, Low Density District, to C -1, Office District, subject to certain conditions proffered by the applicant; and WHEREAS, the City Planning Commission, which after giving proper notice to all 'concerned as required by §36.1 -693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its meeting on February 16, 1999, after due and timely notice thereof as required by §36.1 -693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and 0 WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1- 3, Code of the City of Roanoke (1979), as amended, and Sheet No. 341 ofthe Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: That certain tract of land containing 3.83 acres, located at 2619 Belle Avenue, N.E., and designated on Sheet No. 341 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos. 3410307, 3410306, 3410305, 3410304, 3410303 and 3410302, be, and are hereby rezoned from RM -1, Residential Multifamily, Low Density District, to C -1, Office District, subject to the proffers contained in the First Amended Petition filed in the Office of the City Clerk on December 21, 1998, and that Sheet No. 341 of the Zone Map be changed in this respect. H\0MRWo•MCLIOO ATTEST: City Clerk. g. -P"." IN RE: Rezoning of a tract known as 2619 Belle Avenue, ) City of Roanoke, Virginia ) Official Tax Numbers 3410307, 3410306, 3410305, ) 3410304, 3410303 and 3410302, from RM -1; ) Residential Multifamily, to C -1; Office District, ) such rezoning to be subject to certain conditions ) r rt ;J FIRST AMENDED PETITION TO J REZONE TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: Your Petitioners, John G. McLeod and Kathryn L. McLeod, are the contract purchasers from Wholelife Ministries and Worship Center, Inc., owner of land in the City of Roanoke containing 3.83 acres, more or less, located at 2619 Belle Avenue, N.E., Roanoke, Virginia, Tax Map Numbers 3410307, 3410306, 3410305, 3410304, 3410303 and 3410302. Said tract is currently zoned RM -1; Residential Multifamily. A map of the property to be rezoned is attached as Exhibit A. Pursuant to Article VII of Chapter 36.1 -0690, Code of the City of Roanoke (1979), as amended, the Petitioners, with the Property owner's consent, attached as Exhibit D hereto, request that the said property be rezoned from RM -l; Residential Multifamily to C -1; Office District, subject to certain conditions set forth below, for the purpose of the operation of a child care center, as detailed on Exhibit B attached hereto. 'Me Petitioner believes the rezoning of the said tract of land will further the intent and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will provide for use of the property that is beneficial to and consistent with other uses in the area. The Petitioners hereby proffer and agree that if the said property is rezoned as requested, that the rezoning will be subject to, and that the Petitioners will abide by, the following conditions: 1. The property will be developed in substantial conformity with the development plan prepared by Lumsden & Associates dated November 9, 1998, a copy of which is attached to the Petition to Rezone as Exhibit B, subject to any changes required by the City during site plan review. 2. The property shall be used only for a day care center with unlimited capacity subject to Section 36.1 -510 et seq. of the Code of the City of Roanoke (1979), as amended. Attached as Exhibit C are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to or immediately across a street or road from the property to be rezoned. This Petition to Rezone is Sled in order to comply with the conditions requited by the Planning Commission at the public hearing of this matter on January 6, 1999. WHEREOF, the Petitioners requests that the above - described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. E Respectfully submitted this 'day day of December 1998. Respectfully submitted, R'. e C. Shireen Kirk (Va. Bar I.D. No. 28959) J. Alexander Boone (Va. Bar I.D. No. 39014) Flippin, Densmore, Morse, Rutherford & Jessee Drawer 1200 10 South Jefferson Street, Suite 1800 Roanoke, Virginia 24006 (540) 510 -3000 o10 "1. Adjoining Property Owners for Belle Avenue, NE TAXID MailAddress MailCity St Zip LocalAddress LocalCity Zip Ownerl 3320124 2540 BELLE AVE NE ROANOKE VA 24012 2540 BELLE AVE NE ROANOKE 24012 PAXTON ANTONIO D 3320126 105 CHARING PL MOORESVILLE NC 28117 2542 BELLE AVE NE ROANOKE 24012 LUTTRELL RYAN A 3320129 2544 BELLE AVE NE ROANOKE VA 24012 2544 BELLE AVE NE ROANOKE 24012 NICHOLS STEVE A & DIONNE H 3320131 PO BOX 1067 MARION VA 24354 2546 BELLE AVE NE ROANOKE 124012 ROBINSON JASON D & ROBINSON DORIS E 3320134 2548 BELLE AVE NE ROANOKE VA 24012 2548 BELLE AVE NE ROANOKE 24012 SPRY JAMES GREGORY 3320136 2550 BELLE AVE NE ROANOKE VA 24012 2550 BELLE AVE NE ROANOKE 24012 FRALIN PATRICIA C 3410101 2610 BELLE AVE NE ROANOKE VA 24012 2610 BELLE AVE NE ROANOKE 24012 JONES THOMAS J & SANCHEZ -JONES VIVI 3410111 822 MECCA ST NE ROANOKE VA 24012 2612 BELLE AVE NE ROANOKE 24012 FALLETTA NICHOLAS & MARIA E 3410112 2614 BELLE AVE NE ROANOKE VA 24012 2614 BELLE AVE NE ROANOKE 24012 FALLETTA NICHOLAS & MARIE E 3410113 822 MECCA ST NE ROANOKE VA 24012 2616 BELLE AVE NE ROANOKE 24012 FALLETTA NICHOLAS & MARIA E 3410114 822 MECCA AVE NE ROANOKE VA 24012 2618 BELLE AVE NE ROANOKE 24012 FALLETTA NICHOLAS & MARIA E 3410115 2620 BELLE AVE NE ROANOKE VA 24012 2620 BELLE AVE NE ROANOKE 24012 FALLETTA NICHOLAS & MARIA E 3410116 2622 BELLE AVE NE ROANOKE VA 24012 2622 BELLE AVE NE ROANOKE 24012 FALLETTA NICHOLAS & MARIA E 3410117 822 MECCA ST NE ROANOKE VA 24012 2624 BELLE AVE NE ROANOKE 24012 FALLETTA NICHOLAS & MARIA E 3410118 822 MECCA ST NE ROANOKE VA 24012 2626 BELLE AVE NE ROANOKE 24012 FALLETTA NICHOLAS & MARIA E 3410119 2628 BELLE AVE NE ROANOKE VA 24012 2628 BELLE AVE NE ROANOKE 24012 ROGERS JOANNE S 3410120 822 MECCA ST NE ROANOKE VA 24012 2630 BELLE AVE NE ROANOKE 124012 FALLETTA NICHOLAS & MARIA E 3410121 822 MECCA ST NE ROANOKE VA 24012 2632 BELLE AVE NE ROANOKE 24012 FALLETTA NICHOLAS & MARIA E 3410122 2634 BELLE AVE NE ROANOKE VA 24012 2634 BELLE AVE NE ROANOKE 24012 MCDANIEL LINDA C 3410123 2636 BELLE AVE NE ROANOKE VA 24012 2636 BELLE AVE NE ROANOKE 24012 STEVENS PENNY L 3410301 2939 WINDRUSH LANE ROANOKE VA 24012 725 NORMANDY ST NE ROANOKE 24012 WEST GENE L II & BELINDA M 3410302 418 FIRST ST SW ROANOKE VA 24011 0 BELLE AV NE ROANOKE AK HTCC LLP 3410311 707 NORMANDY ST NE ROANOKE VA 24012 707 NORMANDY ST NE ROANOKE 24012 HAYES MICHAEL L 3410312 PO BOX 691 DALEVILLE VA 24083 613 VINTON MILL CT NE ROANOKE 24012 STAFFORD DONALD E SR ETALS 3410315 2516 KING ST NE ROANOKE VA 24012 2516 KING ST NE ROANOKE 24012 BROWN ROBERT M 3410316 2524 KING ST NE ROANOKE VA 24012 2524 KING ST NE ROANOKE 24012 WHEELER DON T SR & ELIZABETH S 3410317 418 FIRST ST SW ROANOKE VA 24011 2604 KING ST NE ROANOKE 24012 J &K BELLE LLP 3410318 2612 KING ST NE ROANOKE VA 124012 2612 KING ST NE ROANOKE 24012 BENEFIELD RICKA A 3410319 1220 OYLER RD HARDY VA 24101 2616 KING ST NE ROANOKE 24012 MINNIX DORIS L 3410320 2702 KING ST NE ROANOKE VA 24012 2702 KING ST NE ROANOKE 12 4012 NOELL WILLIAM 3410323 1277 S OAK LAWN DR FOREST VA 24551 719 NORMANDY ST NE ROANOKE 124012 BLANKENSHIP MATTHEW E 3410324 101A WALNUT AVE VINTON VA 24179 713 NORMANDY ST NE ROANOKE 24012 WEST GENE L 3410332 816 FRANKLIN RD SW ROANOKE VA 24016 0 BELLE AV NE ROANOKE BELLE AVENUE TOWNHOMES PROPERTY OWNE 3410333 2610 KING ST NE ROANOKE VA 24012 2610 KING ST NE ROANOKE STEWART JASON 3410341 2639 BELLE AVE NE UNIT 1 ROANOKE VA 24012 2639 BELLE AVE NE ROANOKE HENRYJOAN A 3410342 2637 BELLE AVE NE ROANOKE VA 24012-E 2637 BELLE AVE NE ROANOKE MCCALLUM ASHLEY P 3410343 2635 BELLE AVE NE ROANOKE VA 24012 2635 BELLE AVE NE ROANOKE WEAVER DAVID SCOTT 3410344 2633 BELLE AVE NE ROANOKE VA 24012 2633 BELLE AVE NE ROANOKE ALFORD JEREMY SCOTT 3410345 2631 BELLE AVE NE ROANOKE VA 24012 2631 BELLE AVE NE ROANOKE HERRIG JOHN II 3410346 2629 BELLE AVE NE ROANOKE VA 24012 2629 BELLE AVE NE ROANOKE DANG DONG V 3410347 2627 BELLE AVE NE ROANOKE VA 24012 2627 BELLE AVE NE ROANOKE BIRD SUZANNE 1 & SHEPP SUSAN J 3410348 443 BELMONT BAY DR WOODBRIDGE VA 22191-5 2625 BELLE AVE NE ROANOKE ADAMS TAIRY E 3410349 2623 BELLE AVE NE 9 UNIT ROANOKE VA 24012 2623 BELLE AVE NE ROANOKE JACKSON COURTNEY 3410350 12621 BELLE AVE NE ROANOKE IVA 124012-42621 BELLE AVE NE ROANOKE MCKEE PATRICK L Cry r�- 441: CIRCUIT ved & Filed 9ece;CITY OF ROANOKE Z L 18 2018: OFFICE OF THE. CITY CLERK: < 215 Church Avenue, S. W.,• Room.456 � B Roanoke,. Virginia 24011-153:6 Deputy Clerk ::.:. , Telephone: (540)853-254. ITY OF ROANOKE Fax: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC . c er y y Clerk: E-mail- clerk@roan*okeva.gov CECELIA F. MCCOY City Clerk Uep ut Cit C k CECELIAT. WEBB, CMC Assistant Deputy City Clerk July 17,.2018 The Honorable Brenda :Hamilton Clerk of the Circuit Court Roanoke, Virginia Dear Ms. Hamilton: am attaching copy of Resolution No. 41191- 071618 authori4ing the issuance: and gale of not to exceed $42,765,000.00 aggregate principal amount of General:Obligations of. the City of.. Roanoke; Virginia,..in the form .of ,General Obligation Public Improvement 9 Bonds of the City, for the purpose of prov ding fuhds to pay the costs of the. cquisition, construction;' reconstruction, "improvement, extension, -enlargement and .:equipping of various public improvement projects of and for the City. (including .r..l,ated. design an architectural and engineering: services); fixing the form, denomination and certarn.other details of such bonds; ,and `otherwise ,providing with respect. 'the .issuance; sale and. . delivery of such bonds;'and authorizing and providing for:the issuance and:sale of a like. principal amount of General Obligation Publie,lmprovement Bond. Anticipation Notes in anticipation of the issuanC and sale of such bonds. Y Pursuant.to, Section 13 of. esolution No. 411.91- 071618,'the Cit Clerk is dir- cted.to fi e a copy. of the: abovementioned, Resolution, certified to be a true: copy with. the Circuit Court of the City of Roanoke, Virginia, all in accordance with Section 15.2 -260, Code of Vir inia 1950 , as amended. r. g ( ): The. abovemeritioned measure 'wa.s. adopted by 'the..Council of the City of .Roanoke•'at, it regular meeting :hel.d on Monday, July 16, 2018. Sincerely, Ryods,M.. .Stephanie M Moon e n :City Clerk: Attachment The Honorable Brenda Hamilton July 17, 2018 Page 2 PC: Robert S,. Cowell, Jr., City Manager Daniel J. Callaghan, City Attorney Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools Kristine Flynn, Bond Counsel, Hawkins Delafield & Wood LLP David Rose, Senior Vice President, Davenport & Company, LLC Robyn Schon, Global Spectrum General Manager, The Berglund Center Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of July, 2018. No. 41191 - 071618. A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED FORTY -TWO MILLION SEVEN HUNDRED SIXTY -FIVE THOUSAND DOLLARS ($42,765,000) AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATIONS OF THE CITY OF ROANOKE, VIRGINIA, IN THE FORM OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF THE CITY, FOR THE PURPOSE OF PROVIDING FUNDS TO PAY THE COSTS OF THE ACQUISITION, CONSTRUCTION, RECONSTRUCTION, IMPROVEMENT, EXTENSION, ENLARGEMENT AND EQUIPPING OF VARIOUS PUBLIC IMPROVEMENT PROJECTS OF AND FOR THE CITY (INCLUDING RELATED DESIGN AND ARCHITECTURAL AND ENGINEERING SERVICES); FIXING THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS; AND OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE, SALE AND DELIVERY OF SUCH BONDS; AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SALE OF A LIKE PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE AND SALE OF SUCH BONDS, WHEREAS, in the judgment of the Council (the "Council ") of the City of Roanoke, Virginia (the "City "), it is desirable (i) to authorize the City to contract a debt and to authorize the issuance of not to exceed $42,765,000 aggregate principal amount of general obligations of the City, in the form of General Obligation Public Improvement Bonds of the City (the "Bonds "), for the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for the City (including related design and architectural and engineering services), (ii) to authorize the issuance of a like principal amount of General Obligation Public Improvement Bond Anticipation Notes (the "Notes ") in anticipation of the issuance of such Bonds and (iii) to authorize the sale of such Bonds and such Notes; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA: SECTION 1. (a) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as amended, the same being the Public Finance Act of 1991 (the "Public Finance Act of 1991"), for the purpose of providing net proceeds of sale (after taking into account costs of issuance, underwriting compensation and original issue discount) to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of 3093545.1 042494 RSIND various public improvement projects of and for the City (including related design and architectural and engineering services) as set forth in Section 7, the City is authorized to contract a debt and to issue in one or more series from time to time not to exceed Forty -Two Million Seven Hundred Sixty -Five Thousand Dollars ($42,765,000) aggregate principal amount of general obligation bonds of the City to be designated and known as the "City of Roanoke, Virginia, General Obligation Public Improvement Bonds." (b) The Bonds shall be issued and sold in their entirety at one time, or from time to time in part in series, as shall be determined by the Director of Finance. There shall be added to the designation of the Bonds a series designation determined by the Director of Finance. The Bonds shall be issued in fully registered form in the denomination of $5,000 each or any integral multiple thereof. The Bonds of a given series shall be numbered from No. R -1 upwards in order of issuance. The Bonds shall bear interest from their date payable on such date and semiannually thereafter as shall be determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 hereof. The Bonds of each series shall be issued in such aggregate principal amounts (not exceeding the aggregate principal amount specified in Section 1(a) hereof); and shall mature on such dates and in such years (but in no event exceeding forty (40) years from their date or dates), and in the principal amount in each such year, as shall be determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 hereof. Interest on the Bonds shall be calculated on the basis of a three hundred sixty (360) day year comprised of twelve (12) thirty (30) day months. (c) The Bonds (or portions thereof in installments of $5,000) may be subject to redemption at the option of the City prior to their stated maturities, in whole or in part from time to time on any date, in such order as may be determined by the City (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by lot), upon payment of such redemption prices (expressed as a percentage of the principal amount of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the redemption thereof, as shall be determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 hereof. (d) (i) If any Bond (or any portion of the principal amount thereof in installments of $5,000) shall be called for redemption, notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the registered owner thereof at the address of such registered owner as it appears on the books of registry kept by the Registrar and Paying Agent as of the close of business on the forty -fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly 2 309354.1 042494 RSIND made or provided for, interest thereon shall cease to accrue from and after the date so specified for the redemption thereof. (ii) Any notice of the optional redemption of the Bonds may state that it is conditioned upon there being on deposit with the City on the date fixed for the redemption thereof an amount of money sufficient to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of such Bonds, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of any Bonds does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, the corresponding notice of redemption shall be deemed to be revoked. (iii) So long as the Bonds are in book -entry only form, any notice of redemption shall be given only to The Depository Trust Company, New York, New York ( "DTC "), or to its nominee. The City shall not be responsible for providing any beneficial owner of the Bonds any notice of redemption. SECTION 2. The full faith and credit of the City shall be and is irrevocably pledged to the punctual payment of the principal of and interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding and unpaid, this Council is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the City are assessed, levied and collected, a tax upon all taxable property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on the Bonds to the extent other funds of the City are not lawfully available and appropriated for such purpose. SECTION 3. (a) The Bonds shall be executed, for and on behalf of the City, by the manual or facsimile signature of the Mayor of the City and shall have a facsimile of the corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of the City Clerk of the City. (b) The Director of Finance is hereby authorized to appoint a Registrar and Paying Agent for the Bonds (the "Registrar and Paying Agent "). (c) The Director of Finance shall direct the Registrar and Paying Agent to authenticate the Bonds and no Bond shall be valid or obligatory for any purpose unless and until the certificate of authentication endorsed on each Bond shall have been manually executed by an authorized signatory of the Registrar and Paying Agent. Upon the authentication of any Bonds the Registrar and Paying Agent shall insert in the certificate of authentication the date as of which such Bonds are authenticated as follows: (i) if a Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date of the initial issuance and delivery of the Bonds of the series of Bonds of which such Bond is one, (ii) if a Bond is 3 3093545.1 042494 RS1ND authenticated upon an interest payment date, the certificate shall be dated as of such interest payment date, (iii) if a Bond is authenticated after the fifteenth (15th) day of the calendar month next preceding an interest payment date and prior to such interest payment date, the certificate shall be dated as of such interest payment date and (iv) in all other instances the certificate shall be dated as of the interest payment date next preceding the date upon which the Bond is authenticated. In the event the Bonds of any series shall be dated as of a date other than the first day of a calendar month or the dates on which interest is payable on such series are other than the first days of calendar months, the provisions of this Section 3(c) with regard to the authentication of such Bonds and of Section 9 hereof with regard to the form of such Bonds shall be modified as the Director of Finance shall determine to be necessary or appropriate. (d) The execution and authentication of the Bonds in the manner set forth above is adopted as a due and sufficient authentication of the Bonds. SECTION 4. (a) The principal of and interest on the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of payment thereof is legal tender for public and private debts. The principal of the Bonds shall be payable upon presentation and surrender thereof at the office of the Registrar and Paying Agent. Interest on the Bonds shall be payable by check mailed by the Registrar and Paying Agent to the registered owners of such Bonds at their respective addresses as such addresses appear on the books of registry kept pursuant to this Section 4; provided, however, that so long as the Bonds are in book -entry form and registered in the name of Cede & Co., as nominee of DTC, or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on the Bonds shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. (b) At all times during which any Bond of any series remains outstanding and unpaid, the Registrar and Paying Agent for such series shall keep or cause to be kept at its office books of registry for the registration, exchange and transfer of Bonds of such series. Upon presentation at its office for such purpose the Registrar and Paying Agent, under such reasonable regulations as it may prescribe, shall register, exchange or transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as hereinbefore set forth. (c) The books of registry shall at all times be open for inspection by the City or any duly authorized officer thereof. (d) Any Bond may be exchanged at the office of the Registrar and Paying Agent for such series of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums of the same series, interest rate and maturity. (e) Any Bond of any series may, in accordance with its terms, be transferred upon the books of registry by the registered owner of such Bond in person or by the duly authorized attorney for such registered owner, upon surrender of such Bond to the Registrar and Paying Agent for cancellation, accompanied by a written instrument of transfer duly executed by 0 3093545.1 042494 RS[ND the registered owner in person or by the duly authorized attorney for such registered owner, in form satisfactory to the Registrar and Paying Agent. (f) All transfers or exchanges pursuant to this Section 4 shall be made without expense to the registered owners of such Bonds, except as otherwise herein provided, and except that the Registrar and Paying Agent for such series of Bonds shall require the payment by the registered owner of the Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 4 shall be cancelled. (g) (i) The Bonds shall be issued in full book -entry form. One Bond representing each maturity of the Bonds will be issued to and registered in the name of Cede & Co., as nominee of DTC, as registered owner of the Bonds, and each such Bond will be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book -entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers will not receive physical delivery of certificates representing their interest in the Bonds purchased. (ii) Principal and interest payments on the Bonds will be made by the Registrar and Paying Agent to DTC or its nominee, Cede & Co., as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal and interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. (iii) The City will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds, but no such number shall constitute a part of the contract evidenced by the particular Bond upon which it is printed; no liability shall attach to the City or any officer or agent thereof (including any paying agent for the Bonds) by reason of such numbers or any use made thereof (including any use thereof made by the City, any such officer or any such agent) or by reason of any inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or omission with respect to such numbers shall not constitute cause for failure or refusal by the successful bidder or purchaser to accept delivery of and pay for the Bonds in accordance with the terms of its bid. All expenses in connection with the assignment and printing of CUSIP numbers on the Bonds shall be paid by the City; provided, however, that the CUSIP Service Bureau charge for the assignment of such numbers shall be the responsibility of the successful bidder for or purchaser of the Bonds. 5 3093545.1 042494 MIND (b) A copy of the final legal opinion with respect to the Bonds, with the name of the attorney or attorneys rendering the same, together with a certification of the City Clerk, executed by a facsimile signature of that officer, to the effect that such copy is a true and complete copy (except for letterhead and date) of the legal opinion which was dated as of the date of delivery of and payment for the Bonds, may be printed on the Bonds. SECTION 6. To the extent it shall be contemplated at the time of their issuance that the interest on any Bonds issued hereunder shall be excludable from gross income for purposes of federal income taxation, the City covenants and agrees that it shall comply with the provisions of Sections 103 and 141 -150 of the Internal Revenue Code of 1986, as amended, and the applicable Treasury Regulations promulgated under such Sections 103 and 141 -150 so long as any such Bonds are outstanding. SECTION 7. The net proceeds of the sale of the Bonds and Notes authorized for issuance hereunder in the aggregate principal amount of not to exceed $42,765,000 in Section 1(a) (after taking into account costs of issuance, underwriting compensation and original issue discount) shall be applied to the payment of the cost of the following public improvement projects of and for the City in the following respective approximate amounts: Purpose Amount School Facility Maintenance and Improvements $12,700,000 Library Master Plan 670,000 Parks and Recreation Master Plan 2,500,000 Civic Center Improvements 1,500,000 Stormwater Management 2,000,000 Curb, Gutter and Sidewalk Program 1,500,000 Streetscape Improvements 500,000 Fire Facility Master Plan 5,025,000 911 Center 7,500,000 Roanoke Centre for Industry and 900,000 Technology Improvements Fleet Capital Replacements 1,700,000 Technology Capital 2,205,000 Public Works Service Center 1,400,000 Capital Building Maintenance 1,000,000 Total Projects $41,100,000 If any project set forth above shall require less than the entire respective amount so set forth, the difference may be applied to any of the other projects so set forth, without further action by the Council, and net proceeds constituting original issue premium, if any, shall be allocated to the projects above in such amounts as shall be determined by the City Manager and the Director of Finance. rel 3093545.1 042494 RSIND SECTION 8. (a) The Bonds shall be sold at negotiated or competitive sale on such date or dates and at such price or prices as shall be determined by the City Manager and the Director of Finance. The Bonds may be issued as taxable or tax - exempt Bonds as shall be determined by the City Manager and the Director of Finance. (b) If the Bonds are sold at competitive sale, the Director of Finance is hereby authorized to prepare and distribute, or to cause to be prepared and distributed, via electronic dissemination or otherwise, a Preliminary Official Statement and an Official Notice of Sale relating to the Bonds. In preparing the Official Notice of Sale relating to the Bonds, the Director of Finance is hereby authorized to provide that bids for the purchase of the Bonds may be received by electronic bidding. (c) If the Bonds are sold at competitive sale, the City Manager and the Director of Finance, without further action by the Council, (i) are hereby authorized to determine the dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of each series and the principal amount of the Bonds of each series maturing in each year and (ii) are hereby further authorized to receive bids for the purchase of the Bonds of each series and to accept the bid offering to purchase the Bonds of each series at the lowest true interest cost to the City; provided, however, in no event shall the true interest cost to the City with respect to the Bonds of any series exceed five percent (5.00 %). The City Manager and the Director of Finance are further authorized to fix the rates of interest to be borne by the Bonds of each maturity of each series as specified in the bid accepted by them in accordance with the immediately preceding sentence. The City Manager and the Director of Finance are hereby authorized to determine the provisions relating to the redemption of the Bonds of any series upon the advice of the City's financial advisor; provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00 %), except that any taxable Bonds issued may be subject to redemption at a redemption price that includes a make -whole premium, as may be determined by the City Manager and the Director of Finance at the time of sale of any such taxable Bonds. (d) If the Bonds are sold at negotiated sale, the City Manager and the Director of Finance, without further action of the Council, (i) are hereby authorized to determine the dated date of the Bonds of each series, the dates the Bonds of each series shall mature, the dates on which interest on the Bonds shall be payable, the aggregate principal amount of the Bonds of each series and the principal amount of the Bonds of each series maturing in each year and (ii) are hereby authorized to select the underwriters of the Bonds (the "Underwriters ") and to sell the Bonds in one or more series in accordance herewith to the Underwriters. If the Bonds are sold at negotiated sale, the Bonds shall bear interest at such rates per annum as shall be approved by the City Manager and the Director of Finance; provided, however, in no event shall the true interest cost for the Bonds of any series exceed five percent (5.00 %). The City Manager and the Director of Finance are further authorized to fix the rates of interest to be borne by the Bonds of each maturity of each series as negotiated with the Underwriters in accordance with the immediately preceding sentence. The City Manager and the Director of Finance are hereby authorized to determine the provisions relating to the redemption of the Bonds of any series upon VA 3093545.1 042494 RSIND the advice of the City's financial advisor; provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00 %), except that any taxable Bonds issued may be subject to redemption at a redemption price that includes a make -whole premium, as may be determined by the City Manager and the Director of Finance at the time of sale of any such taxable Bonds. Either or both of the City Manager and the Director of Finance are authorized to execute and deliver to the Underwriters one or more Bond Purchase Contracts relating to the sale of the Bonds by the City to the Underwriters. (e) The Mayor is hereby authorized and directed to execute and deliver to the purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially the form of the Preliminary Official Statement relating to the Bonds, after the same has been completed by the insertion of the maturities, interest rates and other details of the Bonds and by making such other insertions, changes or corrections as the Mayor, based on the advice of the City's financial advisor and legal counsel (including the City Attorney and Bond Counsel), deems necessary or appropriate; and this Council hereby authorizes the Official Statement and the information contained therein to be used by the purchasers in connection with the sale of the Bonds. The Preliminary Official Statement is "deemed final" for purposes of Rule 15c2 -12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934, as amended ( "Rule 15c2 -12 "). The City Manager and the Director of Finance are hereby authorized and directed to execute on behalf of the City and deliver to the purchasers a certificate in substantially the form to be included in the Official Statement under the caption "Certificate Concerning Official Statement ". (f) The City Manager and the Director of Finance are hereby authorized to execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to the Bonds evidencing the City's undertaking to comply with the continuing disclosure requirements of Paragraph (b)(5) of Rule 15c2 -12 in such form as shall be approved by the City Manager and the Director of Finance upon advice of counsel (including the City Attorney and Bond Counsel), such approval to be conclusively evidenced by their execution thereof. (g) All actions and proceedings heretofore taken by this Council, the City Manager, the Director of Finance and the other officers, employees, agents and attorneys of and for the City in connection with the issuance and sale of the Bonds are hereby ratified and confirmed. SECTION 9. The Bonds, the certificate of authentication of the Registrar and Paying Agent, and the assignment endorsed on the Bonds, shall be in substantially the forms set forth in Exhibit A attached hereto. SECTION 10. The Notes, designated as "City of Roanoke, Virginia General Obligation Public Improvement Bond Anticipation Notes," are authorized for issuance and sale by the City Manager and the Director of Finance in anticipation of the issuance of the Bonds authorized for issuance herein. Such Notes shall be sold at competitive or negotiated sale at such price or prices and on such other terms and conditions as shall be determined by the City Manager and the Director of Finance. The City Manager and the Director of Finance (i) are 3093545.1 042494 RSIND hereby authorized to determine the dated date of the Notes of each series, the dates the Notes of each series shall mature, the dates on which interest on the Notes shall be payable, the aggregate principal amount of the Notes of each series and the principal amount of the Notes of each series maturing in each year, and (ii) are hereby further authorized to receive bids for the purchase of the Notes of each series if sold at competitive sale or proposals for the purchase of the Notes of each series if sold at negotiated sale and, without further action of the Council, to accept the bid or proposal offering to purchase the Notes of each series; provided however, Notes sold at competitive sale shall be sold at the lowest true interest cost to the City; and provided, further, in no event shall the true interest cost to the City with respect to the Notes of any series exceed five percent (5.00 %). The City Manager and the Director of Finance are further authorized to fix the rates of interest to be borne by the Notes of each maturity of each series as specified in the bid or proposal accepted by them in accordance with the immediately preceding sentence. The City Manager and the Director of Finance are hereby authorized to determine the provisions relating to the redemption of the Notes upon the advice of the City's financial advisor; provided, however, in no event shall any redemption premium payable by the City exceed two percent (2.00 %), except that any taxable Notes issued hereunder may be subject to redemption at a redemption price that includes a make -whole premium, as ay be determined by the City Manager and the Director of Finance at the time of sale of the Notes. If such Notes are offered for competitive sale, an Official Notice of Sale of such Notes shall be prepared, published and distributed in accordance with the requirements of Section 8. If such Notes are publicly offered, there may also be prepared and distributed a Preliminary Official Statement and a final Official Statement relating to such Notes in such form as shall be approved by the Director of Finance. The issuance and details of such Notes shall be governed by the provisions of Section 15.2 -2628 of Title 15.2, Chapter 26, Article 2 of the Code of Virginia, 1950, as amended. The provisions of Sections 2, 4, 5 and 6 shall apply to such Notes to the same extent the same apply to the Bonds except, in the case of the provisions of Section 2, only to the extent such Notes are not paid from the proceeds of the Bonds or from any other available funds. Bonds in anticipation of which such Notes are issued pursuant to this Section 10 may be issued and sold in accordance with the provisions of this Resolution at any time within five (5) years of the date of issuance of the first Notes issued in anticipation of such Bonds. SECTION 11. (a) In addition to the authorization for a competitive or negotiated sale of the Bonds and the Notes as set forth in Sections 8 and 10 hereof, the Council hereby authorizes the issuance and sale of the Bonds and the Notes to one or more lenders to evidence one or more loans made to the City by one or more lenders in accordance with any proposal made by such lender(s) to the City pursuant to any Request for Proposal issued by the City for any such loan (hereinafter any such Request for Proposal of the City and any proposal from any lender(s) submitted in response thereto shall be collectively referred to as a "Financing Proposal "). There is hereby delegated to the City Manager and the Director of Finance, without further action by the Council, the authority to issue and deliver the Bonds and the Notes pursuant to this Section 11 at such price(s) and rate(s), and on such other terms and conditions, as shall be provided in any Financing Proposal, which Financing Proposal shall be in such form and containing such terms and conditions as the City Manager and the Director of Finance deem acceptable, acting with the advice of the City's financial advisor and legal counsel (including the City Attorney and the City's Bond Counsel), subject to the provisions and parameters set we 3093545.1 042494 RS1ND forth herein. Any such loan authorized hereby to be evidenced by any Bonds or Notes of the City authorized and issued pursuant to this Resolution may be in the form of a non - revolving drawdown loan in an aggregate principal amount not to exceed $42,765,000. (b) Notwithstanding anything in this Resolution to the contrary, Bonds or Notes issued and sold pursuant to a Financing Proposal as provided in this Section 11 may bear interest at such fixed rates or variable rates of interest (which variable rates of interest shall be determined in accordance with any variable rate formula as shall be set forth in any Financing Proposal) as shall be determined by the City Manager and the Director of Finance, acting with the advice of the City's financial advisor; provided, however, that the true interest cost of any fixed rate(s), or the initial variable rate(s) of interest, shall not exceed 5.000 %; and provided further that the fixed rate(s) or variable rate(s) determined for such Bonds or Notes may be further subject to adjustment upon the occurrence of certain events or conditions as may be set forth in any Financing Proposal, including, without limitation, adjustments to the stated interest rate or interest rate formula upon the occurrence of any event of taxability with respect to the Bonds or Notes, any default in payment with respect to the Bonds, and any change in the marginal corporate tax rate of corporations under federal law. Notwithstanding anything in this Resolution to the contrary, any Bonds or Notes issued and sold pursuant to a Financing Proposal as provided in this Section 1 I may be prepayable at a prepayment price or redemption price that includes any make -whole amount, yield maintenance fee, penalty fee or break - funding amount calculated in accordance with any formula acceptable to the City Manager and the Director of Finance, acting with the advice of the City's financial advisor and legal counsel (including the City Attorney and Bond Counsel) as may be set forth in any Financing Proposal or in the Bonds, and in such case, such prepayment price or redemption price may exceed the 2% redemption premium limitation set forth in Sections 8 and 10 above. (c) Any one of the City Manager or the Director of Finance is hereby authorized to execute and deliver any Financing Agreement, purchase agreement or any other document, agreement or instrument necessary to provide for the issuance and delivery of the Bonds or the Notes (hereinafter collectively referred to as the "Financing Documents "), which Financing Documents shall be in such form and substance as shall be acceptable to the City Manager or the Director of Finance, as evidenced by his or her signature thereon, acting with the advice of legal counsel (including the City Attorney and Bond Counsel). Any one of the City Manager or the Director of Finance is hereby further authorized to determine, or to modify the form of and terms of the Bonds or the Notes with respect to the dated date of the Bonds or the Notes, the authorized denominations of the Bonds or the Notes, the assignment of CUSIP Numbers, if any, to the Bonds or the Notes, and the principal and interest payment dates of the Bonds or the Notes. Notwithstanding anything in this Resolution to the contrary, any of the Bonds or Notes may be issued directly to the purchaser thereof, as registered owner or holder thereof. SECTION 12. The Council hereby authorizes the City to make expenditures for the purpose for which the Bonds or Notes are to be issued in advance of the issuance and receipt of the proceeds of the Bonds or Notes and to reimburse such expenditures from the proceeds of the Bonds or Notes. The adoption of this Resolution shall be considered an "official intent" 10 3093545.1 042494 RS1ND within the meaning of Treasury Regulation Section 1.150 -2 promulgated under the Internal Revenue Code of 1986, as amended. SECTION 13. The City Clerk is hereby directed to file a copy of this Resolution, certified by such City Clerk to be a true copy hereof, with the Circuit Court of the City of Roanoke, Virginia, all in accordance with Section 15.2 -2607 of the Code of Virginia, 1950 as amended. SECTION 14. All ordinances, resolutions and proceedings in conflict herewith are, to the extent of such conflict, repealed. ATTEST: )4xtn �Nn ate• +� City Clerk. 11 3093545.1 042494 RSIND EXHIBIT A UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA CITY OF ROANOKE GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND SERIES REGISTERED REGISTERED No. R-_ MATURITY INTEREST DATE: RATE: DATE OF BOND: CUSIP NO.: REGISTERED OWNER: CEDE & CO. PRINCIPAL SUM: DOLLARS THE CITY OF ROANOKE, in the Commonwealth of Virginia (the "City "), for value received, acknowledges itself indebted and hereby promises to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall have been duly called for previous redemption and payment of the redemption price duly made or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum on and semiannually on each and thereafter (each such date is hereinafter referred to as an "interest payment date "), from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such following interest payment date, such interest to be paid until the maturity or redemption hereof at the Interest Rate (specified above) per annum, by check mailed by the Registrar and Paying Agent hereinafter mentioned to the Registered Owner in whose name this Bond is registered upon the books of registry, as of the close of business on the fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each interest payment date; provided, however, that so long as this Bond is in book -entry only form and registered in the name of Cede & Co., as nominee of The Depository Trust Company ( "DTC "), or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on this Bond shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a three hundred sixty (360) day year comprised of twelve (12) thirty (30) day months. The principal of this Bond is payable 12 3093545.1 042494 RSIND upon presentation and surrender hereof, at the office of , as the Registrar and Paying Agent, in the City of Principal of and interest on this Bond are payable in any coin or currency of the United States of America which, on the respective dates of payment thereof, shall be legal tender for public and private debts. This Bond is one of an issue of Bonds of like date, denomination and tenor except as to number, interest rate and maturity, which is issued for the purpose of providing funds to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement and equipping of various public improvement projects of and for the City (including related design and architectural and engineering services), under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as amended (the same being the Public Finance Act of 1991), and resolutions and other proceedings of the Council of the City duly adopted and taken under the Public Finance Act of 1991. The Bonds of the issue of which this Bond is one (or portions thereof in installments of $5,000) maturing on and after 1, 20_ are subject to redemption at the option of the City prior to their stated maturities, on or after 1, 20_, in whole or in part from time to time on any date, in such order as may be determined by the City (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by lot), upon payment of a redemption price equal to the principal amount of the Bonds to be redeemed, together with the interest accrued thereon to the date fixed for the redemption thereof. The Bonds of the issue of which this Bond is one maturing on are subject to mandatory sinking fund redemption on and on _ of each year thereafter and to payment at maturity on in the principal amounts in each year set forth below, in the case of redemption with the particular Bond or Bonds maturing on or portions thereof to be redeemed to be selected by lot, upon payment of the principal amount of the Bonds maturing on to be redeemed, together with the interest accrued on the principal amount to be redeemed to the date fixed for the redemption thereof: Year Principal Amount The City, at its option, may credit against such mandatory sinking fund redemption requirement the principal amount of any Bonds maturing on _, which have been purchased and cancelled by the City or which have been redeemed and not theretofore applied as a credit against such mandatory sinking fund redemption requirement. 13 3093545.1 042494 RSIND If this Bond is redeemable and this Bond (or any portion of the principal amount hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof, specifying the date, number and maturity of this Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the Registered Owner hereof at the address of such Registered Owner as it appears on the books of registry kept by the Registrar and Paying Agent as of the close of business on the forty -fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest hereon shall cease to accrue from and after the date so specified for the redemption hereof. Any notice of the optional redemption of this Bond may state that it is conditioned upon there being on deposit with the City on the date fixed for the redemption hereof an amount of money sufficient to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of this Bond, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of this Bond does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, the corresponding notice of redemption shall be deemed to be revoked. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount of Bonds of other authorized principal amounts and of the same issue, interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by the attorney for such Registered Owner duly authorized in writing, on the books of registry kept by the Registrar and Paying Agent for such purpose at the office of the Registrar and Paying Agent but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate principal amount, issue, interest rate and maturity as the Bond surrendered, will be issued to the transferee in exchange herefor. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by the Registrar and Paying Agent. The full faith and credit of the City are irrevocably pledged to the punctual payment of the principal of and interest on this Bond as the same become due. In each year 14 3093545.1 042494 RS[ND while this Bond is outstanding and unpaid, the Council of the City shall be authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the City are assessed, levied and collected, a tax upon all property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay the principal of and interest on this Bond to the extent other funds of the City are not lawfully available and appropriated for such purpose. It is certified, recited and declared that all acts, conditions and things required to exist, happen or be performed precedent to and in the issuance of this Bond do exist, have happened and have been performed in due time, form and manner as required by law, and that the amount of this Bond, together with all other indebtedness of the City does not exceed any limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of Virginia. a 3093545.1 042494 RSIND IN WITNESS WHEREOF, the City has caused this Bond to be executed by the manual or facsimile signature of its Mayor; a facsimile of the corporate seal of the City to be imprinted hereon attested by the manual or facsimile signature of its City Clerk; and this Bond to be dated the date first above written. [SEAL] Attest: City Clerk proceedings. CITY OF ROANOKE, VIRGINIA Mayor CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds delivered pursuant to the within - mentioned , as Registrar and Paying Agent Authorized Signatory Date of Authentication: 16 3093545.1 042494 RSIND ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code of Transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, hereby irrevocably constituting and appointing , Attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a member firm of The New York Stock Exchange, Inc. or a commercial bank or trust company. 17 (Signature of Registered Owner) NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the face of this Bond in every particular, without alteration, enlargement or any change whatsoever. 3093545.1 042494 RSIND IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 16th day of July, 2018. No. 41192- 071618. AN ORDINANCE to appropriate funding to be provided by the issuance of general obligation Bonds to the Stormwater Improvements, Civic Center Upgrades, Fire /EMS Station 7, E911 Facility, RCIT Improvements, Fleet Capital Purchases, Revenue System, Radio Conversion, Public Works Service Center, Capital Building Maintenance, City -wide Curb, Gutter & Sidewalk, South Roanoke E- Branch and Gainsboro Library Renovations, Parks & Recreation Master Plan, Roanoke River Bridge the Gap, Streetscape Improvements, Fallon Park Expansion, and Maintenance upgrades projects, amending and reordaining certain sections of the 2018 -2019 Stormwater Utility, Civic Facilities, Capital Projects, and School Capital Projects Funds, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Stormwater Utility, Civic Facilities, Capital Projects, and School Capital Projects Funds Appropriations be, and the same are hereby, added, amended, and reordained to read and provide as follows: Stormwater Utility Fund Appropriations Appropriated from 2019 BAN Funds 03- 530 - 3014 -9392 $ 2,000,000 Stormwater Improvements 03- 530 - 3018 -9384 (2,000,000) Civic Facilities Fund Appropriations Appropriated from 2019 BAN Funds 05- 550 - 8644 -9392 201,470 Appropriated from 2019 BAN Funds 05- 550 - 8639 -9392 213,980 Appropriated from 2019 BAN Funds 05- 550 - 8636 -9392 58,000 Appropriated from 2019 BAN Funds 05- 550 - 8648 -9392 294,050 Appropriated from 2019 BAN Funds 05- 550 - 8649 -9392 115,000 Appropriated from 2019 BAN Funds 05- 550 - 8650 -9392 75,000 Appropriated from 2019 BAN Funds 05- 550 - 8651 -9392 312,500 Appropriated from 2019 BAN Funds 05- 550 - 8652 -9392 175,000 Appropriated from 2019 BAN Funds 05- 550 - 8653 -9392 55,000 Civic Center Upgrades 05- 550 - 8635 -9340 ( 1,500,000 ) Capital Projects Fund Appropriations Appropriated from 2019 BAN Funds 08- 530 - 9238 -9392 340,000 Appropriated from 2019 BAN Funds 08- 530 - 9237 -9392 330,000 Appropriated from 2019 BAN Funds 08- 620 - 9770 -9392 2,381,802 Appropriated from 2019 BAN Funds 08- 620 - 9201 -9392 118,198 Appropriated from 2019 BAN Funds 08- 530 - 9799 -9392 300,000 Appropriated from 2019 BAN Funds 08- 530 - 9495 -9392 1,200,000 Appropriated from 2019 BAN Funds 08- 530 - 9236 -9392 500,000 Appropriated from 2019 BAN Funds 08- 530 - 9232 -9392 5,025,000 Appropriated from 2019 BAN Funds 08- 530 - 9586 -9392 7,500,000 Appropriated from 2019 BAN Funds 08- 530 - 9499 -9392 900,000 Appropriated from 2019 BAN Funds 08- 440 - 9498 -9392 1,700,000 Appropriated from 2019 BAN Funds 08- 240 - 9472 -9392 705,000 Appropriated from 2019 BAN Funds 08- 430 - 9496 -9392 1,500,000 Appropriated from 2019 BAN Funds 08- 440 - 9239 -9392 1,400,000 Appropriated from 2019 BAN Funds 08- 440 - 9240 -9392 1,000,000 Library Renovations 08- 530 - 9473 -9378 (670,000) Parks & Rec Master Plan 08- 530 - 9473 -9344 (2,500,000) City Wide Curb Gutter Sidewalk 08- 530 - 9473 -9370 (1,500,000) Streetscape Improvements 08- 530 - 9473 -9386 (500,000) Fire Facility Master Plan 08- 530 - 9473 -9612 (5,025,000) E911 Facility 08- 530 - 9473 -9372 (7,500,000) RCIT Improvements 08- 530 - 9473 -9499 (900,000) Fleet Capital Replacements 08- 530 - 9473 -9496 (1,700,000) Revenue System Update 08- 430 - 9639 -9614 (705,000) Digital Radio Project 08- 430 - 9639 -9610 (1,500,000) Public Works Service Center 08- 530 - 9473 -9239 (1,400,000) Building Maintenance Upgrades 08- 530 - 9473 -9240 (1,000,000) School Capital Projects Fund Appropriations Appropriated from 2019 BAN Funds 31- 065 - 6084 -9392 11,900,000 Appropriated from 2019 BAN Funds 31- 065 - 6086 -9392 800,000 Fallon Park Expansion 31- 060 - 9474 -9391 (11,900,000) RCPS Maintenance Upgrades 31- 060 - 9474 -9389 (800,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: '&(i4- ",C r i . ho Q�4- City Clerk. CITY COUNCIL AGENDA REPORT is , To: Honorable Mayor and Members of City Council Meeting: July 16, 2018 Subject: Authorization of FY 2019 Bonds and FY 2019 Bond Anticipation Note (BAN) and Appropriation of Funds for Capital Projects Background: On May 14, 2018, City Council approved the Capital Improvement Program (CIP) Update for FY 2019 -2023. The CIP included planned debt issuance in, FY 2019 in the amount of $41,100,000 for the following projects: ■ School Facility Maintenance and Improvements - $12,700,000 Funding provides for Fallon Park reconstruction and various other school improvements. ■ Library Master Plan - $670,000 Funding provides for Gainsboro Roanoke E- Branch. Library renovations and the South ■ Parks and Recreation Master Plan - $2,500,000 Funding provides for Roanoke River Bridge the Gap project and other Parks and Recreation Master Plan projects. • Civic Center Improvements- $1,500,000 Funding provides for capital maintenance improvements at the Berglund Center. Stormwater Management - $2,000,000 Funding provides for addressing prioritized neighborhood stormwater projects throughout the city. ■ Curb, Gutter and Sidewalk Program - $1,500,000 Funding provides for curb, gutter and sidewalk projects. ■ Streetscaae Improvements - $500,000 Funding provides for various streetscape projects. ■ Fire Facility Master Plan - $5,025,000 Funding provides for the construction of Fire -EMS Station 7. ■ 911 Center - $7,500,000 Funding provides for construction of the new E91 1 /VA81 1 Communications Center. ■ Roanoke Centre for Industry and Technology Improvements - $900,000 Funding provides for improvements at the Roanoke Centre for Industry and Technology. • Fleet Capital Replacements - $1,700,000 Funding provides for vehicular purchases. • Technology Capital - $2,205,000 Funding provides for replacement of the revenue system and for the radio conversion. • Public Works Service Center - $1,400,000 Funding provides for facility modifications and security upgrades. • Capital Building Maintenance - $1,000,000 Funding provides for improvements to HVAC systems, lighting, plumbing and other needs. Considerations: City Council authorization is required for the issuance of bonds /BAN to provide funding for the projects listed below: School Facility and Maintenance Improvements Library Master Plan Parks and Recreation Master Plan Civic Center Improvements Stormwater Management Curbs, Gutter and Sidewalk Improvements Streetscape Improvements Fire Facility Master Plan 911 Center Roanoke Centre for Industry and Technology Improvements Fleet Capital Replacements Technology Capital Public Works Service Center Capital Building Maintenance Total $12,700,000 670,000 2,500,000 1,500,000 2,000,000 1,500,000 500,000 5,025,000 7,500,000 900,000 1,700,000 2,205,000 1,400,000 1,000,000 $ 41,100,000 In order to provide sufficient flexibility to structure the bonds with original issue premium and /or original issue discount and to ensure sufficient bond proceeds to finance the projects identified herein, authorization of issuance of up to $42,765,000 million was recommended by the City's financial advisor, Davenport and Company, LLC. Recommended Action: Hold a public hearing on the issuance of general obligation public improvement bonds or a bond anticipation note. Following the public hearing, and after consideration of comments received at the public hearing, adopt the accompanying resolution authorizing the issuance of bonds /BAN up to $42,765,000 for the projects in the aggregate amount of $41,100,000 identified in this report. This resolution shall include language declaring the City's intent to reimburse itself from the proceeds of these bonds. Adopt the accompanying budget issuance, 2019 Bond /BAN funding accounts to be established by the Civic Center, and Stormwater Funds. Robert S. Cowell, Jr. City Manager ordinance to appropriate, in advance of in the amount of $41,100,000 to project Director of Finance in the Capital Projects, Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, Roanoke City Public Schools Kristine Flynn, Bond Counsel, Hawkins Delafield & Wood LLP David Rose, Senior Vice President, Davenport & Company, LLC Robyn Schon, Global Spectrum General Manager, The Berglund Center Amelia C. Merchant, Director of Finance CITY OF ROANOKE - DIRECTOR OF FINANCE 215 CHURCH AVENUE SW SUITE 465 ROANOKE VA 24011 The Roanoke Times Account Number Roanoke, Virginia 6014485 Affidavit of Publication Date I July 09, 2018 Date Category Description Ad Size Total Cost 07/09/2018 Legal Notices NOTICE OF PUBLIC HEARING General Obligation Public Imp 1 x 110 I_ 1,063.20 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice NOTICE OF PUBLIC HEARING was published in said newspapers on the following dates: 07iO2 07/09/2018 The First insertion being given ... 07/02/2018 Newspaper reference: 0000778449 Billing Repres ntative Sworn to and subscribed before me this Monday, July 9, 2018 ✓ V / / Notary Pu is ate ' ' 1 1�// .. r,` State of Virginia ,h i-U��'L C City/County of Roanoke I,cG �32sE4 �, My Commission expires Aw COMKr'SSiciN �9 V IRt` �``..`.. J `.f THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU NOTICE OF PUBLIC HEARING th liitnie , ,,1 ti,+ f r ,, trf lid b,inil aniir'ipab , i n,1= L � bot. Purpose 13�1y ar'it ;e. l.r�i itj) 5f11.'.l lit !4„f'. L )i if 14 HEREBY GIVEN, pur;uael t,, n nrniv',G b, pr =,imti il, three ',+pies S,�ctirm 11),2 2(306,A of thi Code, of ,hould bi nld[b, avadahle iii th, V7ri)inla. 1950, as anumdrd, that thu toarrsigm,d of *n ti "fcm ill. plAil, ouncil ill the City of Roanoke, Virgbiia h,,anng the 'City ), will hold a public hearing on Monday. July 16, 2018, at 1:00 P.M., if you are e person /with 'I rf!,ahiidy nhi, local time, or as soon thereafter as the needs accommodations for this public ,nattor may ht heard, in th, Council heAnno_, plea,e contact the City 0,, Chamber, fourth Floor, Noel C. Taylor Office at 6401 85:3-2541, by Thor,day Municipal Building, 215 Church Avenue, )uly 11, 2018. 5 -W.. Roanoke, Virginia 24011, with - ;_'S,7Cd respect to the proposed adoption by The full text of the proposed resnlutioa the Council of a Resolution authorizing I, on file In the office of the City Clerk. the City to contract a debt and issue, Noel C. Taylor Municipal Building, General Obligation Public Improvement Room 456, 215 Church Avr,nur, S Bonds (the "Bonds") of the City in the Roanoke, Virginia 24011, principal amount of not to exceed IAQO,COi7 $42.765,000 for the purpose of providing :. t.00iT.i10ir net proceeds of sale (after taking into Dated. July 2, 20318 account costs of issuance, underwriting STEPHANIE M MOON RtYNOLDS, kifk compen;atfon and original issue G!ty Clerk discount) to pay the costs of thn City of Rnaook,. , VIn,Jinia acquisition, construction, ri't;1ltKlrliC hi)1;, IlTlprt)vt' olent, ! ?Xtt''llSllln i ' 1x.14" r1wip,mcnt, equipping, reh,lbildat!on an,l r!•peir of vaii oil ; puhhi: 11 i ,_!� 110111 pt rlei t_ )f amt 1 the it) i:;ict tdinq wkti rl ih ,iqe and I" hit , 11"'11 tn,l ,rny t till if thrilpfJ , ielrh m nnttls ;•t t1riL h ' " !rnni cti;, ly t pr wid, 11 that, it iey (1!rrf7ar ":i I truth bi:Ii i,4 ihdll t " °!1wri . thin ill,, ilotir, rr tip v_te: -im;nint svt fr,rth the_ rbfftiwnci may t;• applied to any it the Esther purpr ,i s,,t forth, and provided further that, net prixeeds constituting original issue remiu!n, if any, wi11 bf, allocated to the prnjor,ts below in such amount �ii ,hall h, fit I, r-nmed ny thi,'At" Purpose Amount S:hocl Far_.Idy Ma;nt! ° "ar,., f' 1 mpr., -mints 5:' i,,ary Ma.. , niEir m!I R, it t- �r rmr.at blar;lg- -n,.rt a,. I If IITpr"i Ill I!_ yi)6 ii)G r r- r7rility yt ssF�r r`3r - ;_'S,7Cd a 'nnt,.r ;nr ?ea � a'iak: ' rte i to ndst�; led Tc_ -hnr ogy '.rrpr rrtl, ,Ft, k6 )a -:t'. apitil Rgl,,e,, r ". 41 liG T'Chnf lligy Capital L2G5.000 r A) - A 'fils S�'rail:" _ IAQO,COi7 100.1i suidint) hLl.nn „," :. t.00iT.i10ir Total $11,100,000 The Resolution will authorize the• City to issue its general obligation public improvement bond anticipation notes of the City in an amount not to exceed $42,765,000 in order to provide short- term financing for the Projects in anticipation of the issuance of the Bonds and to reduce the annual debt 8 p �t _ �y service requirements of the City. J L 0 -1 2 % 14 All members of the public and interested individuals are invited to NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, pursuant to Section 15.2- 2606.A of the Code of Virginia, 1950, as amended, that the Council of the City of Roanoke, Virginia (the "City "), will hold a public hearing on Monday, July 16, 2018, at 7:00 P.M., local time, or as soon thereafter as the matter may be heard, in the Council Chamber, Fourth Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, with respect to the proposed adoption by the Council of a Resolution authorizing the City to contract a debt and issue General Obligation Public Improvement Bonds (the "Bonds ") of the City in the principal amount of not to exceed $42,765,000 for the purpose of providing net proceeds of sale (after taking into account costs of issuance, underwriting compensation and original issue discount) to pay the costs of the acquisition, construction, reconstruction, improvement, extension, enlargement, equipping, rehabilitation and repair of various public improvement projects of and for the City (including related design and architectural and engineering services) for the purposes and in the approximate amounts set forth below (collectively, the "Projects "); provided that, if any purpose set forth below shall require less than the entire respective amount so set forth, the difference may be applied to any of the other purposes so set forth; and provided further that, net proceeds constituting original issue premium, if any, will be allocated to the projects below in such amount as shall be determined by the City. Purpose Amount School Facility Maintenance and Improvements $12,700,000 Library Master Plan 670,000 Parks and Recreation Master Plan 2,500,000 Civic Center Improvements 1,500,000 Stormwater Management 2,000,000 Curb, Gutter and Sidewalk Program 1,500,000 Streetscape Improvements 500,000 Fire Facility Master Plan 5,025,000 911 Center 7,500,000 Roanoke Centre for Industry and Technology Improvements 900,000 Fleet Capital Replacements 1,700,000 Technology Capital 2,205,000 Public Works Service Center 1,400,000 Capital Building Maintenance 1,000,000 Total Projects $41,100,000 The Resolution will authorize the City to issue its general obligation public improvement bond anticipation notes of the City in an amount not to exceed $42,765,000 in order to provide short-term financing for the Projects in anticipation of the issuance of the Bonds and to reduce the annual debt service requirements of the City. All members of the public and interested individuals are invited to attend such hearing and to appear and present their view on the proposed Resolution and the proposed Bonds and bond anticipation notes, both orally and in writing. Should written comments be presented, three copies should be made available to the undersigned at or before the public hearing. 3074466.1 042494 FRMS -2- If you are a person with a disability who needs accommodations for this public hearing, please contact the City Clerk's Office at (540) 853 -2541, by Thursday, July 12, 2018. The full text of the proposed resolution is on file in the office of the City Clerk, Noel C. Taylor Municipal Building, Room 456, 215 Church Avenue, S.W., Roanoke, Virginia 24011. Dated: July 2, 2018 STEPHANIE M. MOON REYNOLDS, MMC City Clerk City of Roanoke, Virginia [TO BE PUBLISHED ON MONDAY, JULY 2, 2018, AND ON MONDAY, JULY 9, 2018] Please send publisher's affidavit to: Stephanie M. Moon Reynolds, MMC City Clerk City of Roanoke 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011 (540) 853 -2541 Please send invoice to: Amelia Merchant Director of Finance City of Roanoke 215 Church Avenue, S.W., Room 461 Roanoke, Virginia 24011 3074466.1 042494 FRMS ROANOKE CITY COUNCIL RECESSED SESSION (CITY COUNCIL STRATEGIC WORKSHOP) JULY 31, 2018 9:00 A.M. WILLIAMSON ROAD BRANCH LIBRARY 3831 WLLIAMSON ROAD, N. W. AGENDA 1. Call to Order - Roll Call. All Present. (Council Members Dykstra and Osborne arrived late.) 2. Welcome and Opening Remarks -- Mayor Sherman P. Lea, Sr. 3. Overview of Agenda and Objectives by City Manager and Introduction of Staff in Attendance. At this point, Council Member Dykstra entered the meeting. (9:14 a.m.) 4. Establishing the Context At this point, Council Member Osborne entered the meeting. (9:16 a.m.) • Governance in Virginia • Council /Manager Form of Government • Economic and Social • Public Service Delivery 1 5. Current Approach • Vision /Mission • Priorities • Objectives • Strategies • Performance Measures & Organization Response 6. Discussion of Revisions • Priorities • Objectives • Strategies • Outcomes 7. Next Steps. 8. Adjourned — 3:51 p.m. 2