HomeMy WebLinkAboutCouncil Actions 08-06-18ROANOKE CITY
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ROANOKE CITY COUNCIL
ROANOKE CITY SCHOOL BOARD
AUGUST 6, 2018
M17
FALLON PARK ELEMENTARY SCHOOL
502 19TH STREET, S.E.
AGENDA
1. Call to Order -- Roll Call.
• City Council - Council Member Michelle Dykstra arrived late; and Council
Member Anita Price was absent.
• School Board — Trustees Mark Cathey and Lutheria Smith were absent.
2. Welcome and Opening Remarks.
• Chair Annette Lewis
• Mayor Sherman P. Lea, Sr.
3. City Council /School Board Items for Discussion and Comments:
• Fallon Park Elementary School Project Overview (School Superintendent)
• Trauma - Informed Discipline (School Superintendent)
• Security Enhancements Update (School Superintendent)
• City access to School Athletic Facilities (Mayor Lea)
• Training and duties of School Resource Officers (Council Member Bestpitch)
• Job skills training initiatives and workforce development (Vice -Mayor Cobb)
• Leadership development curriculum partnering with the City (Vice -Mayor
Cobb)
4. Recessed — Council /Adjourned — School Board. 10:24 a.m.
1
At 12:00 Noon, City Council reconvened in the Council Chamber
following a meeting of the Legislative Committee to consider the
following items for action:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(4 -0, Council Members Bestpitch and Dykstra were not present when vote was
recorded.)
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss the 2018 Citizen of the Year Award, pursuant to Section
2.2 -3711 (A)(10), Code of Virginia (1950), as amended.
(4 -0, Council Members Bestpitch and Dykstra were not present when vote was
recorded.)
A communication from Council Member Dykstra, Chair, City Council Personnel
Committee, requesting that Council convene in a Closed Meeting to discuss a
personnel matter, being the annual performances of the Council- Appointed Officers,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended.
(4 -0, Council Members Bestpitch and Dykstra were not present when vote was
recorded.)
At this point, Council Members Bestpitch and Dykstra entered the meeting
(12:04 p.m.).
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of an approximately one acre portion of City -owned
property located at 2424 Brambleton Avenue, S. W., where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(6 -0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of approximately 12.10 acres portion of City -owned
property, being three parcels located at 2839, 2903, and 0 Peters Creek Road, N. W.,
where discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of
Virginia (1950), as amended.
(6 -0)
K
A communication from the City Manager requesting that Council convene in a Closed
Meeting for discussion and consideration of the acquisition of real property for public
purposes, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(5 -0, Council Member Dykstra abstaining.)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
BRIEFINGS: NONE.
AT 12:07 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
2:00 P.M., FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM,
ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING.
3
ROANOKE CITY COUNCIL
REGULAR SESSION
AUGUST 6, 2018
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order - -Roll Call. All Present.
The Invocation was delivered by The Reverend Myles P. Hixon, Associate
Pastor, St, John Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
CERTIFICATION OF CLOSED MEETING.
First Certification Motion:
Certification of a Closed Meeting regarding discussion and consideration
of the acquisition of real property for public purposes, pursuant to Section
2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(5 -0, Council Member Dykstra abstaining due to personal conflict of
interest; and Council Member Price abstaining due to absence during the
Closed Meeting.)
Second Certification Motion:
Certification of a Closed Meeting, with the exception of discussion and
consideration of the acquisition of real property for public purposes,
pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(6 -0, Council Member Price abstaining due to absence during the Closed
Meeting.)
2
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, August 9 at 7:00 p.m., and Saturday, August 11 at 4:00 p.m.; and
video streamed through Facebook Live at facebook.com / /RoanokeVa. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
Fair Housing Board — two vacancies
Unexpired term of office ending March 31, 2019
Unexpired term of office ending March 31, 2021
Human Services Advisory Board — one vacancy
Unexpired term of office ending November 30, 2018
Personnel and Employment and Practices Commission — three vacancies
Three -year terms of office ending June 30, 2021
Roanoke Public Library Board — one vacancy
Unexpired term of office ending June 30, 2020
Roanoke Valley - Alleghany Regional Commission — one vacancy
Three -year term of office ending June 30, 2021
Access the City's homepage to complete an online application for the
abovementioned vacancies.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Steve Mabry, 3524 Windsor Oaks Circle, S. W., appeared before the Council
concerning issues with service provided by Cox Communications
Solutions.
Essence Lynch, 3306 Kershaw Road, N. W., appeared before the Council
seeking support to ban the use of plastic bags.
4. CONSENT AGENDA:
(APPROVED, AS AMENDED 7 -0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
Consent Agenda Item C -4 — A communication from the City Manager
requesting that Council schedule a public hearing to be held on Monday,
September 17, 2018, at 7:00 p.m., or as soon thereafter as the matter may
be heard, or such later date and time as the City Manager may determine,
to consider the expansion of the Williamson Road Area Service District,
was removed from the Consent Agenda and considered separately due to a
conflict of interest by Council Member Garland.
C -1 A communication from the City Manager requesting that Council schedule
a public hearing to be held on Monday, August 20, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the City
Manager may determine, to consider a request of the Local Office on Aging, Inc.,
for tax exemption of real property located at 4932 Frontage Road, N. W.
RECOMMENDED ACTION: Concurred in the request.
C -2 A communication from the City Manager requesting that Council schedule
a public hearing to be held on Monday, August 20, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the City
Manager may determine, to consider granting a 15 foot -wide and 5 foot -wide
public waterline easements and a 10 foot -wide temporary construction easement
at 0 Van Winkle Road, S. W., to the Western Virginia Water Authority.
RECOMMENDED ACTION: Concurred in the request.
C -3 A communication from the City Manager requesting that Council schedule
a public hearing to be held on Monday, August 20, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the City
Manager may determine, for the leasing of approximately 5,709 square feet of
space, including the mezzanine area, in the first floor of the Church Avenue
Parking Garage located at 101 Church Avenue, S. W., to the United States
Postal Service for the operation of a Downtown Branch Post Office.
RECOMMENDED ACTION: Concurred in the request.
C -4 REMOVED AND CONSIDERED SEPARATELY.
C -5 A communication from the City Manager requesting that Council schedule
a public hearing to be held on Monday, August 20, 2018, at 7:00 p.m., or as soon
thereafter as the matter may be heard, or such later date and time as the City
Manager may determine, to authorize conveyance of residue parcels to the City
of Roanoke Redevelopment and Housing Authority (RRHA) and H. R.
Foundation, Inc., (HR Foundation).
RECOMMENDED ACTION: Concurred in the request.
C -6 Annual report of the Economic Development Authority of the City of
Roanoke for Fiscal Year ending June 30, 2018.
RECOMMENDED ACTION: Received and filed.
C -7 Annual report of the Western Virginia Water Authority, Board of Directors
for Fiscal Year ending June 30, 2018.
RECOMMENDED ACTION: Received and filed.
C -8 Reports of qualification of Carolyn H. Glover as a City Retiree
representative of the City of Roanoke Pension Plan, Board of Trustees for a term
of office ending June 30, 2020; and Nicole J. Calhoun as a member of the Fair
Housing Board to fill the unexpired term of office of Dennis Light for a term of
office ending March 31, 2021.
RECOMMENDED ACTION: Received and filed.
C -4 A communication from the City Manager requesting that Council
schedule a public hearing to be held on Monday, September 17, 2018, at
7:00 p.m., or as soon thereafter as the matter may be heard, or such later
date and time as the City Manager may determine, to consider the
expansion of the Williamson Road Area Service District.
RECOMMENDED ACTION: Concurred in the request. (6 -0, Council
Member Garland abstaining due to a personal conflict of interest.)
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS: NONE.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY
MANAGER:
7
a. CITY MANAGER:
BRIEFINGS:
Fire /EMS Station No. 7 Update - 45 minutes
Drew Abel, Mark Lynn Ferguson, Ariel Clark, William Perdue, Alison
Blanton, Barbara Duerk, Michael Kennedy, and Mike Pulice appeared
before the Council regarding the Update. Following in -depth
dialogue, the City Manager was instructed to move forward with the
construction of a new Fire Station.
• Revision to Financial Policies Update - 15 minutes
Presentation was received and filed. Action regarding the matter to
be taken at the August 20 Council meeting.
ITEMS RECOMMENDED FOR ACTION:
Additional funds for the Western Virginia Workforce Development
Board Program Year 2017 Workforce Innovation and Opportunity
Act (WIOA) funds for award period July 1, 2017 to June 30, 2019.
Adopted Resolution No. 41193 - 080618. (7 -0)
2. Western Virginia Workforce Development Board Dislocated Worker
Workforce Innovation and Opportunity Act (WIOA) funds for award
period April 1, 2018 to September 30, 2018.
Adopted Resolution No. 41194 - 080618. (7 -0)
3. Acceptance of a cash donation from Lamar Outdoor Advertising for
landscaping at the Interstate -581 Interchange and Orange
Avenue, N. W.
Adopted Resolution No. 41195 - 080618 and Budget Ordinance
No. 41196-080618. (7 -0)
4. Acceptance of additional funding from the Virginia Department of
Transportation for the Franklin Road Curb, Gutter and Sidewalk
Project.
Adopted Resolution No. 41197 - 080618 and Budget Ordinance
No. 41198-080618. (7 -0)
5. Acceptance and appropriation of funding from the Commonwealth
of Virginia in connection with Medicaid expansion.
Adopted Resolution No. 41199 - 080618 and Budget Ordinance
No. 41200-080618. (7 -0)
0
6. Adoption of a resolution in support of the City's SMART SCALE
applications.
Adopted Resolution No. 41201 - 080618. (7 -0)
7. Authorization of an additional Commonwealth Attorney position.
Adopted Budget Ordinance No. 41202 - 080618. (7 -0)
8. Issuance and execution of amendments to two contracts for the
Transportation Structures Inspection Program (2014 - 2018) Year
Five of Five.
Adopted Resolution Nos. 41203 - 080618 and 41204 - 080618.
(7 -0)
COMMENTS OF THE CITY MANAGER.
The City Manager commented on the following items:
Plan Roanoke
• "Plan Roanoke," the process to develop the city's next
Comprehensive Plan — is underway with Open House meetings
starting on August 14.
• These meetings will be held at city library branches to invite
citizens to tell us what Roanoke should look like in 20 years.
• A list of Open House dates, locations, and times can be found at
www.planroanoke.org.
• On this website, citizens can also sign up to receive notifications
and take a digital survey to share their ideas about the future of
Roanoke.
Bicycle /Pedestrian Survey
• As part of the "Plan Roanoke" process, the city is asking
residents to take a survey that will help us develop a Bicyclist and
Pedestrian Safety Assessment.
• The survey seeks your input for how we can make walking and
bicycling in Roanoke more comfortable.
• If you walk, run, or ride a bicycle in Roanoke — even if it's
recreationally — we want your feedback!
• The survey can be found at on the Plan Roanoke website, scroll
to the bottom. Or you can go directly to the survey at
www.planroanoke.org/bike-and-pedestrian-safet
Summer Series
• The first performance of this year's Concert series in Elmwood
Park will take place on August 17 with "the B -52s Live."
• Tickets can be purchased online at brown papertickets.com, or by
phone at 1- 800 - 838 -3006 (option 1).
M
• Two more performances follow in September:
• Sept. 7 — Gary Allan
• Sept. 22 — Young the Giant
• More information is available on the Downtown Roanoke Inc.
website at www.downtownroanoke.org.
Parks and Recreation News
• City of Roanoke and Roanoke Valley Veterans' Council seeking
volunteers, donations for tree planting for Veterans' Day on
November 9, 2018
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Follow -up to City Manager's comments regarding volunteers, donations for
tree planting, in honor of Veterans' Day, the City of Roanoke is
collaborating with the Roanoke Valley Veterans' Council to support the
planting of trees around the City. On Friday, November 9 at 10:00 a.m., in
commemoration of the 100th Anniversary of World War I, veteran and
citizen volunteers will plant trees in various locations around the City to
honor our heroes while beautifying Roanoke. The Veterans' Council is
seeking individual and corporate donations to obtain trees for the event as
well as volunteers to aid in the planting. The cost of the trees averages
$200.00 each. Employers asked to give their veteran employees time off on
November 9 to volunteer for this project. Veterans and interested citizens
can register at http: / /bit.ly /TreesForVeterans, by October 1, 2018. Those
interested in donating funds to the Roanoke Valley Veterans' Council, c/o
Bill Bestpitch, Treasurer, 2110 Stephenson Avenue, Apt. 9, Roanoke, VA
24014. Please make checks payable to the Roanoke Valley Veterans'
Council. Questions about the volunteer registration process or making
donations, contact Council Member Bestpitch at
bill.bestpitch @roanokeva.gov or 540 - 761 -6566.
liK
Follow -up information was shared regarding meeting of an advisory group
relating to the Virginia Foundation for the Humanities from Kellogg
awarded funds from the W.K. Kellogg Foundation for "Changing the
Narrative ", a two -year project aims to broaden and reframe narratives of
Virginia's past by engaging local communities and youth in addressing the
present -day challenges of racism and bias. "Changing the Narrative" will
use the humanities -based tools of story and storytelling to help Virginians
create bridges between the past, present, and future to advance racial
healing in six key locales: Norfolk, Richmond, Arlington, Harrisonburg,
Roanoke, and Charlottesville. Additional information to be provided.
Attention called to an editorial regarding "The Story Behind Virginia's 23
Missing Markers ", primarily referencing the civil rights lawyer, Oliver Hill,
who grew up in Roanoke; and that a marker to mark Mr. Hill's boyhood
home at 401 Gilmer Avenue, N. W., had not been erected.
It was announced that former Mayor C. Nelson Harris raised approximately
$2075.00 to send to the Virginia Historic for the marker.
City Attorney was instructed to review recommendation for increase in
salaries for the Mayor and City Council; and compensation for in -town
mileage when representing the City at events.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council.
Appointed Alan Hullette, Superintendent, Roanoke Valley Juvenile
Detention Commission, to replace Cassandra D. Altice (Roanoke
Valley Detention Center),an employee of a participating employer
other than the City, as a member of the Board of Trustees, City of
Roanoke Pension Plan, for a term of office ending June 30, 2022.
Reappointed LaTron Brown (Zoo representative) and J. Matthew
Bullington as members of the Mill Mountain Advisory Board for
three -year terms of office, each, ending June 30, 2021.
Reappointed R. Brian Townsend as a City representative of the New
River Valley Commerce Park Participation Committee for a four -year
term of office ending June 30, 2022.
Appointed Ariel Lev as a member of the Roanoke Arts Commission
to fill the unexpired term of office of Joseph L. Cobb ending June 30,
2020.
11
Reappointed Linwood "Woody" Deans and Stephen Willis; and
appointed Michael Dame to replace Judy Jackson as members of the
Roanoke Civic Center Commission for three -year terms of office,
each, ending September 30, 2021.
Appointed Cassy Ammen as a member of the Roanoke Public Library
Board to fill the unexpired term of Rachel H. Wheaton ending
June 30, 2020.
Reappointed R. Gail Burruss and Timothy A. Witten as members of
the City of Roanoke Redevelopment and Housing Authority Board of
Commissioners for four -year terms of office, each, ending August 31,
2022.
Appointed Peter Volosin to replace Braxton G. Edward Naff as a
Citizen Representative of the Roanoke Valley - Alleghany Regional
Commission for a three -year term of office ending June 30, 2021.
12. RECESSED - 5:45 p.m.
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
WEDNESDAY, AUGUST 8, 2018 AT 11:30 A.M., AT THE ROANOKE
COUNTY ADMINISTRATION BUILDING, 5204 BERNARD DRIVE, FOR A
JOINT MEETING OF CITY COUNCIL AND THE ROANOKE COUNTY
BOARD OF SUPERVISORS TO DISCUSS MATTERS OF MUTUAL
INTEREST AND CONCERN.
12
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
, Noel C. Taylor Municipal Building, Suite 456
a Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
SHERMAN P. LEA, SR.
Fax: (540) 853 -1145
Mayor Email: clerk@roanokeva.gov
August 6, 2018
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpitch
Joseph L. Cobb
Michelle L. Dykstra
John A. Garland
Djuna L. Osborne
Anita J. Price
This is to advise you that I will not be present at the 9:00 a.m. session of Council on
Monday, August 6, 2018. Best wishes for a successful meeting.
Sincerely,
art � �• '
Anita J. Price
Council Member
AJ P /ctw
f� R CITY OF ROANOKE
OFFICE OF THE MAYOR
-1 215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
- TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
SHERMAN P. LEA, SR. EMAIL: MAYOR @ROANOKEVA.GOV
Mayor
August 6, 2018
The Honorable Vice -Mayor Joseph L. Cobb and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Cobb and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
S erman P. Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
August 6, 2018
Public
VACANCIES:
Two - Unexpired terms of office on the Fair Housing Board ending March 31, 2019 and March 31,
2021, respectively.
Unexpired term of office on the Human Services Advisory Board ending November 30, 2018.
Three -Terms of office on the Personnel and Employment Practices Commission ending June 30,
2021.
Unexpired term of office on the Roanoke Public Library Board ending June 30, 2020.
Unexpired term of office on the Roanoke Neighborhood Advocates ending June 30, 2019.
One -Term of office on the Roanoke Valley - Alleghany Regional Commission ending June 30, 2021.
Rol CITY OF ROANOKE
OFFICE OF THE MAYOR
I: 215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
�RGINl� TELEPHONE: (540) 853 -2444
--� FAX: (540) 853 -1145
SHERMAN P. LEA, SR. EMAIL: MAYOR @ROANOKEVA.GOV
Mayor
August 6, 2018
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss the 2018 Citizen of the Year Award,
pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely,
C� 4�
Sherman P. Lea, Sr.
Mayor
SPL:ctw
CITY OF ROANOKE
CITY COUNCIL
— 215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
��tzGxrti�l� Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
SHERMAN P. LEA, SR. Fax: (540) 853 -1145
Mayor Email: clerk@roanokeva.gov
August 6, 2018
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpitch
Joseph L. Cobb
Michelle L. Dykstra
John A. Garland
Djuna L. Osborne
Anita J. Price
I wish to request a Closed Meeting to discuss the annual performances of the Council -
Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended.
Sincerely,
Michelle L. Dykstra, Chair
City Council Personnel Committee
MLD:ctw
r
CITY COUNCIL AGENDA REPORT
�#
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of an approximately 1 acre portion of City -owned property located
at 2424 Brambleton Avenue, S.W., bearing Official Tax Map No. 1470301,
where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to §2.2-3711 .A.3,
Code of Virginia (1950), as amended.
Robert S. owell, .Jr.
City Manager
Distribution: Council Appointed Officers
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of approximately 12.10 acres of City -owned property, being three
parcels located at 2839, 2903, and 0 Peters Creek Road, N.W., and bearing
Official Tax Map Nos. 6410104, 6410105, and 6410106, respectively, where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of
Virginia (1950), as amended.
f
- - - - -- --------------- - - - --
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting for discussion and
consideration of the acquisition of real property for public purposes pursuant
to §2.2 -371 1.A.3, Code of Virginia (1950), as amended.
Robert S. Cowell, .Jr.
City Manager
Distribution: Council Appointed Officers
STIA111ANIE; N1. MOON REYNOLDS, MMC
Cih, Clerk
CITY OF ROANOKE
OFI'ICE', OIL '1'111+., CITY C ''1,ERK
215 Church Avenue, S. W., Suitt: 456
Roanoke, Virginia 24()11 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: derk(a roanokrva.gov
July 17, 2018
The Reverend Myles P. Hixon
Associate Pastor
St. John Lutheran Church
4608 Brambleton Avenue, S. W.
Roanoke, Virginia 24018
Dear Pastor Hixon:
C'E:C'ELIA F. NICCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Depuq• Cit} Clerk
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Monday, August 6, 2018.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
O 02UC1111-t
Cecelia F. McCoy
Deputy City Clerk
CFM:aa
TO: ROANOKE CITY COUNCIL
FROM: STEVE MABRY
540 - 529 -9329
RE: SOME IDEAS FOR YOUR CONSIDERATION IN NEGOTIATING A NEW
CABLE CONTRACT FOR CITY RESIDENTS
DATE: AUGUST 6, 2018
Cable TV has become an integral part of urban American life. The Internet is no
longer just a technological playground for geeks and college students. It has become a
necessary and vital part of our everyday lives and greatly impacts our communities.
The Internet serves us in communications; it provides us with a source of vital
information; it facilitates our interactions with government; it is a major avenue for
commerce; and it enhances our entertainment choices. The City's relationship with our
technology providers has a major impact on our quality of life.
The City's current "Cable Television Franchise Agreement" was entered into on
November 1, 2003 and expires on October 31, 2018. With technology developments
changing at their current rate, a FIFTEEN YEAR contract seems almost inconceivable
today. New products and new delivery systems for information for the future will
certainly eclipse current experience or our ability to anticipate needs that far out. Here
are a couple of suggestions I would offer for your consideration for our future contracts:
Roanoke City Council considers entering its new cable contract for a period of
performance for a five year term, with the first year being a "base year" to be followed
by four more "option years" to be granted if /when the franchisee demonstrates quality
service and satisfactory performance to both our citizens and the city during each of
those subsequent years. This will insure greater accountability by the provider, and
greater flexibility to embrace and understand future technology innovations.
• A Citizen's Support Team be empowered and established to assist residents in getting
their grievances with the franchisee processed in a timely manner. This could be an
"advocacy" point of contact for customers who just do not know how to effectively deal
with relationship and service problems with their provider.
The above suggestions are offered only as a starting point in your negotiations.
However, I truly believe these modifications would result in better service for our citizens
and could also encourage competition from other possible providers. These changes
would show that Roanoke is "walking the talk" as part of "Virginia's Technology
Corridor."
Remarks from Steve Mabry to Roanoke City Council - August 6, 2018
I'm here today to highlight some issues I've had with our cable provider, Cox
Communications, and to ask for your help in setting up some safeguards for our citizens
in dealing with this unregulated company.
Back in February, I spoke with Cox about providing both Internet and TV to my home.
We discussed my needs and agreed upon a monthly rate of $123.09, including all taxes
and fees, for a period of 12 months.
For the next four months my bill was NEVER the agreed upon rate - -one bill was as high
as $167.62!
When I called Cox to inquire about the bills, they acknowledged the $123.09 monthly
agreement, but said they had instituted a rate hike right after we made our agreement
and because of that, they were not going to honor the agreed upon amount. I spoke
with a number of customer service persons, including supervisors, but to no avail. Cox
acknowledged the agreed price, but saw no need to actually honor it.
I called the State Corporation Commission explaining this situation. Within 45 minutes,
Cox called me to say they would now honor our agreement!
Another incident occurred in May when I experienced Internet signal strength problems.
Cox dispatched a technician quickly and determined that we needed a new cable from
the post to the interface box on our home. He laid a much larger cable on top of the
ground for approximately 150' saying another crew would be back in about a week to
bury the new line. That didn't happen.
Repeated calls to Cox were again unsuccessful in getting this cable buried until July
30!!! May to almost August is way too long to have a large cable laying on top of the
ground, especially when you're having to move it and mow around it about every five
days.
I'm probably not the only person in Roanoke who has had difficulty with Cox.
The City's 15 year agreement with Cox expires October 31. Before you sign another, I
hope you will consider some provisions to create some citizen advocacy safeguards
where we can go when we need to resolve issues like mine. Everyone is not going to
know to call the SCC. Everyone is not going to have the time to confront an intransigent
representative when they have a problem.
While we can get our television over - the -air or from other providers, we have no such
options for high -speed broadband Internet. Cox has a monopoly.
I hope you will consider and act on my request. If I can be of assistance to you in this
matter, please know I am willing to help.
l
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Tax Exemption Public Hearing Request on Real Property of the
Local Office on Aging, Inc.
Background:
Pursuant to the requirements of the Virginia Code, if City Council wishes to
consider the application of the Local Office on Aging, Inc. (LOA) for tax - exempt
status on real property, Council must first conduct a public hearing. The LOA, a
non - stock, non - profit corporation has applied for tax exemption of real
property located in the City, at 4932 Frontage Road, NW (Official Tax Map
#6490805). This property is the LOA's central headquarters location.
Considerations:
Since 1972, the LOA has provided a variety of community -based services to help
senior citizens 60 and older who reside in the 511 Planning District of Virginia to
remain as independent as possible for as long as possible. LOA provides Meals -
on- Wheels and diners clubs, volunteer opportunities and caregiver services.
LOA also helps seniors find assistance with personal care, emergency needs or
legal problems, with essential transportation as well as other services.
The Local Office on Aging, Inc. was formerly known as the League of Older
Americans, Inc. On .July 19, 2004, City Council granted a real estate tax
exemption to the League of Older Americans, Inc. on property it owned at 706
Campbell Avenue SW. That property was sold in October 2017 and the
organization has since moved into its new quarters at the Frontage Road
location.
Recommended Action:
This report is to request that a public hearing be authorized and advertised on
the above matter for City Council's regular meeting on Monday, August 20,
2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such
later date and time as the City Manager may determine. Notice of the public
hearing must be advertised at least five (5) days prior to the date of the public
hearing. A full report will be included in the August 20, 2018 agenda material
for your consideration.
e.: --
_ --- - - - - --
Robert S. I, .Jr.
City Manager
Distribution: Council Appointed Officers
Honorable Sherman A. Holland, Commissioner of the Revenue
Honorable Evelyn W. Powers, City Treasurer
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
2
4
s. ,. CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Request a Public Hearing for the Western Virginia Water Authority
to be Granted New 15 foot -wide and 5 foot -wide Public Waterline
Easements and a 10 foot -wide Temporary Construction Easement
located on Tax Map No. 5470704 also known as 0 Van Winkle Rd.,
SW
Background:
The Western Virginia Water Authority (WVWA) is requesting new 5 foot -wide and
15 foot -wide Public Waterline Easements (the "Permanent Easement "), to
construct, install, improve, operate, inspect, use, maintain, repair or replace
water lines together with related improvements as well as a 10 foot -wide
temporary construction easement together with the right of ingress and egress
thereto from a public road, upon, over, under and across that tract or parcel of
land belonging to the City of Roanoke designated as Official Tax Map No.
5470704.
The purpose of these easements is to permit the WVWA to connect high
pressure water lines from Van Winkle Road across the subject property to
property owned by WTSH, LLC designated as Official Tax Map No. 5440101 in
order to serve a future residential development in the City of Roanoke and to
connect the high pressure water lines to existing WVWA lines on Peakwood
Drive, which will provide additional support for the water pressure in the
existing lines and to provide better fire flow protection to Peakwood Drive. The
location of said easement is described on the exhibit attached hereto as Exhibit
A.
Recommended Action:
Authorize the scheduling of a public hearing to consider the grant of the 5 foot -
wide and 15 foot -wide water line easements, and a 10 foot -wide temporary
construction easement on Tax Map No. 5470704, also known as 0 Van Winkle
Rd., SW, for August 20, 2018, at 7:00 p.m., or at such time thereafter as the
matter may be reached, or at such later date and time as the City Manager may
determine.
---- - - - - -- - -- - - - - -- - - - --
Robert S. Cowell, .Jr.
City Manager
Attachment: "Exhibit A"
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Luke E. Pugh, P.E., City Engineer
Robert Ledger, Acting Director Economic Development
Cassandra L. Turner, Economic Development Specialist
2
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ROANOKE, VIRGINIA 24018 WWW.LUMSDENPC.COM
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CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Leasing of Approximately 5,709 Square Feet of Space, Including
the Mezzanine Area, in the First Floor of the Church Avenue
Parking Garage located at 101 Church Avenue, S.W. to the
United States Postal Service for the Operation of a Downtown
Post Office Branch
Background:
The United States Postal Service (USPS) has leased approximately 5,709 square
feet of space, including the mezzanine area, from the City of Roanoke in the
first floor of the Church Avenue Parking Garage for the past 24 years. The
current lease ends on August 8, 2019. The USPS desires to continue to lease
the space for the operation of the Downtown Post Office Branch. A new lease is
required to be approved and executed by the City and USPS. A public hearing is
required regarding such lease of public property for this purpose.
Consideration:
The proposed lease is'for a five year term beginning on August 9, 2019 and
ending on ,July 31, 2024. The lease rate is $1 1.45 per square foot for a total
annual rent of $65,368. The current annual rent is $10.00 per square foot or
$57,090. As part of the requirements of USPS, the City will be required to pay a
one -time broker fee in the amount of $9,763.03. The City will be responsible
for capital and routine maintenance of the leased premises except that USPS
shall continue to be responsible for maintenance of the elevator and shall be
responsible for any improvements USPS installs after the commencement date
of the lease. USPS is also responsible for the payment of janitorial services and
utility charges. Revenue from the lease will be assigned to the Parking Fund.
Recommended Action:
Authorize the scheduling of a public hearing at City Council's meeting on
Monday, August 20, 2018, at 7:00 p.m., or at such time as the matter may be
heard, or at such other date and time as determined by the City Manager, at his
discretion.
Robert S. owell, CJW
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director, Department of Finance
Rob Ledger, Acting Director of Economic Development
Cassandra L. Turner, Economic Development Specialist
�-
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Request to Schedule a Public Hearing to Authorize Conveyance
of Residue Parcels to City of Roanoke Redevelopment and
Housing Authority (RRHA) and H. R. Foundation, Inc. (HR
Foundation)
Background:
As a part of the redevelopment of The Hotel Roanoke in the 1990's, the
Commonwealth of Virginia, through its Department of Transportation (VDOT)
acquired certain real property in connection with the realignment and
construction of Wells Avenue. Following completion of this work, VDOT
conveyed two residue parcels to the City of Roanoke by quitclaim deed dated
May 10, 1999, which deed was recorded in the Clerk's Office of Circuit Court of
the City of Roanoke, Virginia as Instrument No. 99001 1086. The City prepared
a plat that (i) consolidated Residue Parcel A consisting of approximately 0.203
acres, more or less, with property of RRHA bearing Official Tax Map No.
3013503 (RRHA Parcel); and (ii) consolidated Residue Parcel B consisting of
approximately 0.28 acres, more or less, with property of HR Foundation bearing
Official Tax Map No. 3013501 (HR Foundation Parcel). This plat was approved
by the City Subdivision Agent and City Engineer and was recorded in the Clerk's
Office of the Circuit Court of the City of Roanoke, Virginia at Map Book 1, Page
1989 -1990 (Plat). Although all parties intended that the City convey Residue
Parcel A to RRHA and Residue Parcel B to HR Foundation, no quitclaim deed
from the City was executed and recorded.
As a part of the redevelopment of The Hotel Roanoke and the construction of
the conference center, RRHA leased the RRHA Parcel and other parcels to the
Hotel Roanoke Conference Center Commission (Commission). The Commission
constructed the convention center on the RRHA Parcel and has operated the
conference center. In 2018, RRHA proposed to transfer its interests the parcels
upon which the conference center operates to the Commission. City Council
consented to this proposed transaction through the adoption of Resolution No.
41049-020518, on February 5, 2018. In preparing to complete this transaction,
RRHA discovered that the City had not conveyed Residue Parcel A to RRHA. In
addition, RRHA advised the City that the City had also not conveyed Residue
Parcel B to HR Foundation. RRHA has requested the City to resolve these defects
in title by conveying the parcels as intended in 1999.
Pursuant to Section 15.2-1800, et seq, Code of Virginia (1950), as amended,
Council may convey interests in real property following a public hearing at
which time the public may be heard on the proposal.
Recommendation:
Authorize the City Clerk to schedule a public hearing for Monday, August 20,
2018, at 7:00 p.m., or as soon as the matter may be reached, or at such later
date and time as determined by the City Manager, to consider the transfer of
Residue Parcel A to RRHA by quitclaim deed and Residue Parcel B to HR
Foundation by quitclaim deed.
------ - - - - -- --------------- - - --
Robert S. Cowell, .Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
2
GLENN
FELDMANN
GLENN FELDMANN DARBY&GOODLATT
HAND DELIVERED
City of Roanoke -City Clerk's Office
Attention: Andrea R. Johnson
215 Church Avenue, S.W., Suite 456
Roanoke, Virginia 24011
I '• t' sWHITN�EEEY JENNINGS, VARPTM
t .- O t Wd (je. - Il � I r�SSISTANT
Direct Dial (540) 224 -8007
E -mail wjennings @glennfeldmann.com
July 18, 2018
Re: Economic Development Authority Annual Report
Dear Andrea:
Please find enclosed the Annual Report for the Economic Development Authority of the City of
Roanoke, Virginia for the fiscal year ending June 30, 2018.
I have also enclosed the meeting minutes for the fiscal year.
If you need anything else, please let me know.
Very truly yours,
U,�� �
Whitney Jennings
WMJ:0042000
Enclosures
37 Campbell Avenue S.W. I P.O. Box 2887 (24001) 1 Roanoke, Virginia 24011 1 MAIN 540 224 8000 1 FAx 540 224 8050 1 www.glennfeldmann.com
TT
I IT
MERITAS'
LAW FIRMS WORLDWIDE
Annual Report
As of June 30, 2018
The Economic Development Authority of the City of Roanoke, Virginia
To: The Members of Council of the City of Roanoke, Virginia
Name and Organization:
The Economic Development Authority of the City of Roanoke, Virginia was
organized pursuant to ordinance adopted by the City Council October 21, 1968. It has
been in continuous operation and has assisted the City's economic development
efforts in meeting to approve of small issue manufacturing and 501(c)(3) industrial
development revenue bond financings.
Membership:
There are seven members of the EDA which are appointed by Council for four (4)
year terms. For the years of this report, officers and terms of the directors were and
are as follows:
Name
Duke Baldridge
Vikie Holt Bibee
Matthew Fink
Linda Davis Frith
Braxton Naff
Bill Poe
A. Damon Williams
Staffing:
Office
(appointed 11/20/17)
Vice -Chair
Secretary /Treasurer
Chair
Expiration of Term
October 20, 2021
October 20, 2021
October 20, 2018
October 20, 2019
October 20, 2019
October 20, 2020
October 20, 2018
The EDA uses the City of Roanoke Economic Development Department's staff and
works in close conjunction with the Director of Economic Development.
The EDA meets the third Wednesday of every month. The meetings are held at 8:00
a.m. at the City of Roanoke, Department of Economic Development, 117 Church
Avenue, Roanoke, Virginia.
During the fiscal year ended June 30, 2018, the EDA held twelve (12) meetings; its
average attendance was 5.75, the attendance of the various members was as follows:
Directors
Duke Baldridge
Vickie H. Bibee
7/19/2017
Present
Absent
8/16/2017
Present
Present
9/20/2017
Present
Present
10/18/2017
Present
Present
11/15/2017
Absent
Absent
12/20/2017
Present
Present
1/17/2018
Present
Present
2/21/2018
Present
Absent
3/21/2018
Absent
Present
4/18/2018
Absent
Present
5/16/2018
Present
Present
6/20/2018
Present
Absent
Thomas Cullen
Matthew Fink
Linda Davis Frith
Braxton Naff
Bill Poe
A. Damon Williams
Present
- --
Present
Present
Present
Present
Absent
---
Present
Present
Present
Present
- --
Present
Present
Present
Present
---
- --
Present
Present
Present
Present
---
---
Present
Present
Present
Present
- --
Present
Present
Present
Present
Present
- --
Present
Absent
Present
Present
Present
- --
Present
Absent
Present
Present
Present
Present
Present
Present
Present
Absent
Present
Present
Present
Present
Present
Present
Absent
Present
Present
Present
Present
Present
Present
Present
Present
The EDA's Activities during the Fiscal Year ended June 30, 2018:
• Approved a facade grant application from Roanoke Column Stage, LLC in the
amount of $17,832 for property located at 434 Church Avenue.
• Approved a facade grant application from 11th Street Village Center, LLC in the
amount of $22,164 for property located at 601 11th Street.
• Approved a facade grant application from AWH Properties Incorporated in the
amount of $4,600 for property located at 2913 Williamson Road.
• Approved a six (6) month facade grant extension request from Tim Irish for property
located at 1132 Salem Avenue.
• Approved a facade grant request from Main Street Village Center, LLC in the amount
of $13,831.95 for property located at 1114 Main Street.
• Approved a facade grant request from 202 Market Street, LLC in the amount of
$17,831.75 for property located at 202 Market Street.
• Approved a facade grant request from MS -1 Properties, LLC in the amount of
$19,448.06 for property located at 24 Campbell Avenue.
• Adopted a resolution approving the form of a Commonwealth's Development
Opportunity Fund Performance Agreement among the City of Roanoke, Virginia, the
Authority and PowerSchool Group, LLC for improvement and equipping of offices
located at 111 Franklin Road.
• Approved a facade grant request from ACSPN Properties, LLC in the amount of
$18,653.52 for property located at 16 Campbell Avenue.
• Approved a four (4) month facade grant extension request from Dollman
Construction, Inc. for property located at 301/303 Campbell Avenue.
• Adopted a resolution authorizing the amendment and restatement of the trust
agreement and loan agreement in connection with the cancellation of the municipal
2
bond insurance policy relating to the Authority's outstanding hospital revenue bonds
(Carilion Health System Obligated Group), Series 2005A.
• Adopted a resolution approving the form of Commonwealth's Development
Opportunity Fund Performance Agreement among the City of Roanoke, Virginia, the
Authority and Atlantic Credit & Finance, Inc. for improvement and equipping of
offices located at 110 Franklin Road
• Extended its pledge of $10,000 per year for five (5) years to support the Virginia
Western Community College Access Program.
• Adopted a resolution authorizing the Authority to assist Lynchburg College with
financing the refunding of prior bonds and prior notes and undertaking the issuance of
revenue bonds not to exceed $47MM.
• Approved a six (6) month facade grant extension request from Roanoke Column
Stage, LLC, Inc. for property located at 434 Church Avenue.
• Adopted a resolution authorizing the issuance, sale, execution and delivery of
$38,580,000 Educational Facilities Revenue Bonds (Lynchburg College), Series
2018A and Series 2018B.
• Approved a facade grant request from IDICO in the amount of $10,700 for property
located at 1005 Industry Drive.
• Approved a facade grant request from Everett Holdings, LLC in the amount of
$19,313.13 for property located at 131 Salem Avenue.
• Approved a six (6) month facade grant extension request from Main Street Village
Center, LLC, Inc. for property located at 1114 Main Street Avenue.
The EDA looks forward to continuing its close partnership in economic development
with the City of Roanoke and stands ready to work as a full economic development partner
with other members of the City's team.
Respectfully submitted.
Date: 18 w
A. Damon Williams, Chair
3
J
W E S T E R N V I R G I N I A
WATER AUTHORITY
BOARD OF DIRECTORS
,July 20, 2018
Stephanie M. Moon Reynolds, MMC
City Clerk
City of Roanoke
215 Church Avenue S.W., Suite 456
Roanoke, VA 24011-1536
Dear Ms. Moon:
To comply with the Statement of Policy on Appointments by Roanoke City
Council, I am enclosing our Strategic Plan which is a summary of work
completed by the Water Authority & Board. Also enclosed is a record of Board
meeting and Committee meeting attendance. Our Comprehensive Annual
Financial Report will be provided in the fall when the report has been completed.
Sincerely,
y
Gayle hrewsbury
Secretary
WVWA Board of Directors
Our Mission is Clear
601 S. Jefferson Street •Suite 200 • Roanoke VA 24011-2414
540 - 283 -2906. 540-283-8217 (fax) • gayle .shrewsbury@westernvawater.org
WESTERN VIRGINIA WATER AUTHORITY
Board of Directors Attendance
FY 2018
AMC, i . Iri '.
��,� ,�,�,Atte chance
Compensation Committee Meeting
Don Davis
July 20, 2017
Tom Gates
Shirley Holland
Board Meeting
John Bradshaw
Harvey Brookins
July 20, 2017
Wayne Bowers
Don Davis
Tom Gates
Randall Hancock
Shirley Holland
Hunter Young
Board Meeting
John Bradshaw
Tom Gates
September 21, 2017
Wayne Bowers
Shirley Holland
Harvey Brookins
Don Davis
Randall Hancock
Hunter Young
Board Meeting
Wayne Bowers
John Bradshaw
October 19, 2017
Harvey Brookins
Don Davis
Tom Gates
Randall Hancock
Shirley Holland
Hunter Young
Audit Committee Meeting
Harvey Brookins
Wayne Bowers
November 16, 2017
Tom Gates
Randall Hancock
Hunter Young (attended for Wayne Bowers)
Board Meeting
John Bradshaw
November 16, 2017
Wayne Bowers
Harvey Brookins
Don Davis
Tom Gates
Randall Hancock
Shirley Holland
Hunter Young
Board Meeting
John Bradshaw
January 18, 2018
Wayne Bowers
Harvey Brookins
Don Davis
Tom Gates
Randall Hancock
Shirley Holland
Hunter Young
Board Meeting
John Bradshaw
Bob Cowell
February 15, 2018
Harvey Brookins
Don Davis
Tom Gates
Randall Hancock
Shirley Holland
Hunter Young
Board Meeting
John Bradshaw
Shirley Holland
March 15, 2018
Harvey Brookins
Bob Cowell
Don Davis
Tom Gates
Randall Hancock
Hunter Young
Compensation Committee Meeting
Tom Gates
Don Davis
April 18, 2018
Shirley Holland
Hunter Young
Board Meeting
John Bradshaw
Don Davis
April 19, 2018
Harvey Brookins
Bob Cowell
Tom Gates
Randall Hancock
Shirley Holland
Hunter Young
Governance Committee Meeting
Don Davis
Bob Cowell
May 17, 2018
John Bradshaw
Randall Hancock
Board Meeting
John Bradshaw
Bob Cowell
May 17, 2018
Harvey Brookins
Don Davis
Tom Gates
Randall Hancock
Shirley Holland
Hunter Young
Compensation Committee Meeting
Don Davis
June 5, 2018
Tom Gates
Shirley Holland
Hunter Young
Board Meeting
John Bradshaw
Tom Gates
June 21, 2018
Harvey Brookins
Bob Cowell
Don Davis
Randall Hancock
Shirley Holland
Hunter Young
°' I R G 1
WATER AUTHOR
Our History
Watersheds, not local government boundaries, determine water resources and wastewater service. Therefore,
an organization that spans localities is a logical unit to manage water resources and wastewater services. In
Virginia, the best way to do this is with an authority. On July 1, 2004, the water and wastewater operations of the
City of Roanoke and Roanoke County consolidated to become the Western Virginia Water Authority. The Western
Virginia Water Authority was the first authority in the Commonwealth formed from two existing entities to treat,
deliver and administer water and wastewater.
Five years later, on November 24, 2009, Frankli
and on July 1, 2015, Botetourt Countyjoin
accounts and wastewater service r,
County and Botetourt County
officially joined the Western Virginia Water Authority
:y now provides water service to over 59,000 customer
is in the City of Roanoke, Roanoke County, Franklin
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Our Vision,€ , m.
The Western Virginia Water Authority will enhance the well -being and quality of life for our regional
community. We will accomplish this vision:
• By being a leader in regional cooperation;
• Through the effective use of technology and innovative water management practices;
• With a highly skilled and motivated team of employees; and
• By protecting natural resources through education and `conservation.
g
Organizational Management
Organizational Management includes leading the Authority in a collaborative manner that (1) develops our
current and future workforce; (2) promotes economic development; and (3) works with partner jurisdictions to
provide a sustainable source of water and wastewater service for the greater regional area.
Technology & Innovation
The Authority will utilize technology and innovative water management practices to improve the efficiency of
the organization. This includes (1) the use of current computer technology for billing, geospatial systems (GIS)
and work orders, and back office operations to reduce costs; (2) upgrading equipment, vehicles and facilities
to increase work output and be more energy efficient; (3) improving the organization's cyber security; and (4)
increasing efficiencies with current and new software.
Sustainable Practices
The focus on sustainable practices includes
(1) positioning the Authority for service
opportunities and system expansion; (2)
developing a rate structure that provides for
the safe upkeep and efficient operation of its
facilities; and 3) providing infrastructure that is
resilient and meets customer needs.
Community Engagement
As a regional entity, the Authority will embrace
community engagement through (1) active
involvement on community boards; (2)
educational outreach to current and future
customers; (3) a strong presence on social
media and at community events; and (4) the
delivery of excellent customer service.
Resource Management
The Authority will pro - actively manage
our water and wastewater systems by (1)
identifying and reducing inflow & infiltration
into the sanitary collection system; (2)
identifying and minimizing unaccounted for
non - revenue water; (3) meeting all regulatory
compliance requirements; and (4) investing in
infrastructure replacement and rehabilitation.
Our Mission is Clear
The Authority will develop our current and future workforce, promote economic development
and work with partner jurisdictions to provide a sustainable organization and source of water
and wastewater service for the greater regional area.
Strategy: Develop current and future workforce
Develop high school apprenticeship
Evaluate effectiveness of apprentice
• The Apprenticeship Program continues to be
program to train future employees
program at the end of its first year July,
successful. Four of the five original student
designing new benefits and policies to
2018
apprentices continue their progress in the Dual Water
meet various work styles, values and
& Wastewater Operator Program
motivators
• Six additional student apprentices start July 2, 2018
with three enrolled in the Dual Program and three
enrolled in a new Distribution Technician program
• The Authority's Apprenticeship Program was awarded
the 2018 Creating Excellence Business & Industry
Partnership Award for Region 6 by the Virginia
Department of Education
Increase and expand hiring methods to
Benchmark the percent of employees
0 Statistics will be monitored for Water & Wastewater
attract a portion of the future workforce
who pass Water & Wastewater Class IV
Class IV Operator exams and tracked by fiscal year.
at the high school level with emphasis
exams and compare to previous years
Efforts to expand state licensing at the high school
on state licensing for employees
level will start once the first apprentices from FY2018
graduate and are able to take Class IV exams in FY19
Develop and implement annual
Finalize supervisor training by October,
9 Curriculum for Supervisor training will be developed
supervisory training
2017. Measure job satisfaction for
by September 2018. Supervisors recently completed
supervisor positions after new training
OSHA 10 -hour training during April /May 2018
program is implemented by September,
2018
Employ a workforce that reflects the
Recruit and hire employees of all
• The Authority participated in seven job fairs in FY18
demographic diversity of the Authority's
ethnicities, cultures, race, and gender
service area.
Strategy: Design new benefits and policies aimed at all workforce generations
Create employee teams with multiple
Survey current employees and conduct
• Benefit Broker Mark III was hired to provide employee
generational members to assist in
exit interviews to measure satisfaction
Voluntary Benefits and introduce TLC High Deductible
designing new benefits and policies to
ratings compared to benefit costs
Health Plan (HDHP). Enrollment for FY19 showed
meet various work styles, values and
a significant change in health plans with 60% of
motivators
employees changing plans; 14% enrolled in the HDHP
and 46% changed from KA250 to KA500. Employees
will be surveyed once new benefits take place
• Exit interviews were monitored with the most
frequent low rating being compensation. FY19 will
include a 9.9% class grade adjustment, raising the
minimum grade from $11.82 to $13.00 /hour. This
adjustment will have a corresponding impact on all
grades
The Authority will develop our current and future workforce, promote economic development
and work with partner jurisdictions to provide a sustainable organization and source of water
and wastewater service for the greater regional area.
Strategy: Create a vibrant safety culture to maintain a safe work environment and increase
employee safety awareness and responsibility
Develop a business plan for safety to
Compare company -wide number of
• Company wide, injuries have decreased for CY16
increase active senior management and
work related accidents as compared
and CY17 compared to CY14 and CY15. Worker's
employee involvement and recognition,
to previous years and compare
Compensation dollars spent have increased because
effectively communicate safety and
total dollars spent on Workers'
of the increased medical costs and overall age of the
health issues, promote record keeping
Compensation claims as compared to
workforce
and utilize data analysis
previous years
Each department has a dedicated safety leader
to increase employee involvement, recognition,
communicate safety and health issues and promote
good data record keeping and analysis
Strategy: Promote a culture of innovation across all divisions of the Authority
Encourage staff to become involved
in state and national professional
organizations
Compare the number of employees
vs total involved in professional
organizations
0 Out of 287 full time employees, the Authority
has over120 staff who are active in professional
organizations
Develop partnerships with area
Benchmark partnerships and process
• In 2018, the Authority was one of the founding
universities as well as member and
improvements implemented as a
members of the Virginia Tech Center for Applied
non - member localities to develop new
result of partnerships
Water Research and Innovation. This model allows
technologies, future workforce and
the Authority to conduct regular research with the
improve processes and technologies
University at a much lower cost than traditional
partnerships. One significant study on the Biological
Aerated Filter is ongoing with a second research project
to be added this summer
• All VWCC Biology 102 and Micro - Biology students
are curriculum required to tour Authority treatment
facilities
• In partnership with Virginia Tech and VDH, hosted the
Operation and Maintenance of Distribution System
Short Course to provide training to distribution
operators across the state
• Provide financial support to Ferrum College's Smith
Mountain Lake water quality monitoring to gauge the
health of the lake
• Partnered with Virginia Tech on a successful NSF grant
for water quality research in the Smart and Connected
Communities Program
• Collaborated on research projects with Virginia Tech,
NASA and US DOE
r7w,9,1_11 M11 71
The Authority will fully use technology to better serve our internal and external customers and
increase operational efficiencies.
Strategy: Utilize the latest technology in order to create greater efficiencies and effectiveness
for both internal users and customers
Work towards open web - based /mobile
Implement mobile friendly and /or
0 Munis mobile app for invoice and time approvals was
design platforms and open architecture
dashboard apps in Cogsdale CSM,
installed and is being rolled -out to supervisors
work management solutions to benefit
CustomerWeb, GIS and MeterSense.
• A mobile - friendly online payment page was implemented
users and customers
Add customer payment profiles &
during the first quarter of 2018
kiosks
0 Converted the IVR from analog to digital to improve
and Wastewater Utilities by July,
speech recognition
Establish and implement standards for
Develop a plan for migrating to a
0 Explored Munis' advanced document management
Authority-wide file management
new file management structure by
solution, funding for this Munis module has been
December, 2019
postponed for budgeting reasons
Strategy: Maintain state -of- the -art IT equipment, operational equipment, vehicles and
facilities to increase work output and be more energy efficient
Develop a technology asset replacement
Facilitate and /or host forum (in
0 An Operations Conference and a Biosolids Conference
plan to support applications and disaster
cooperation with higher education
was held
recovery environment
partners and trade association
0 Signed statement of work with ALI to implement a cloud -
contacts) to discuss new and
based data back -up solution in FY19
emerging technology for Water
• Contracted with Slait Consulting to upgrade NetApp
and Wastewater Utilities by July,
storage unit to support replication of data between
2018. Develop recommendations
production and disaster recovery environments
and adopt goals for infrastructure
• Working with RVBA and Lumos to determine cost
replacement, adopting selected new
effective solution to connect the Spring Hollow facility
technology, systems and equipment
to the network and work towards making Spring Hollow
by January, 2019
the disaster recovery location
Research alternate energy solutions and
Track fleet performance measures
Fleet performance measures tracked with Vehicle
review replacement guidelines for the
for fuel usage, maintenance and
Replacement Guide Spreadsheet each fiscal year
Authority's fleet
replacement costs, accident claims
Alternative energy solutions researched and evaluated
and miles driven and replace
for efficiency that may provide cost and environmental
vehicles with alternative energy
benefit
solutions as prudent
New vehicles include a small asphalt truck to allow
for more efficiency in paving operations and new
combination trucks create more efficiency in soft-
excavation methods to increase productivity in locating
exisiting utility lines
The Authority will fully use technology to better serve our internal and external customers and
increase operational efficiencies.
Strategy: Improve cyber security to protect data integrity, confidentiality and availability
Develop, implement and enforce a
Update disaster recovery plan for IT
SCADA Disaster Recovery Plan for WPCP completed
security architecture plan that covers IT
systems and review security policies
• An IT Cyber Security Policy and IT Disaster Recovery Plan
and SCADA systems and provides for a
with staff on an annual basis
was developed and reviewed by external auditors
disaster recovery plan
• An IT Penetration Test was performed by a third -party
vendor and necessary modifications were implemented
• Implemented ongoing end -user education on data
security and IT policies
Strategy: Develop a comprehensive paperless process to increase efficiency with current and
new software
Fully utilize MUNIS to manage online Determine requirements for 0 Additional MUNIS modules and hardware to support
benefits, personnel files, personnel paperless HR systems and convert to paperless processes for HR were explored. Funds for
actions (promotions, new hires, etc.), online systems for benefits, personnel MUNIS upgrade have been put into the Capital Five -Year
performance evaluations, training files, performance evaluations and Plan
modules and certifications training documentations 0 Mark III benefit broker is developing software for
employee benefits and enrollment to be on -line for
FY2020 enrollment
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The Authority will seek opportunities to partner with local governments and other political
subdivisions, develop an aggressive Capital Improvement Program, and have an affordable rate
structure that allows for continued infrastructure improvements and growth while maintaining
a healthy financial standing and adequate reserves for contingencies.
Strategy: Position the Authority for service opportunities and system expansion
Objective Outcomes
Develop and maintain relationships
Meet annually with one non - member
• Met with interim Town Manager for Buchanan to
with partner jurisdictions and economic
town or city to discuss partnership
discuss ways the Authority could assist the Town with
development entities
opportunities
their system operation and maintenance
benchmarked measures
ten- year capital plan to address our infrastructure
• Met with new Town Manager for Boones Mill and
while considering rates to support those needs all
executed a service agreement. The Authority has
while continuing to meet and /or exceed our financial
assisted the Town with water breaks and with a water
measures defined by the Authority
and sewer extension to service their new farmer's
market
• Met with Town Manager for Vinton to transfer 14 Town
customers to the Authority, improving billing efficiencies
• Working with the City of Salem on a formal traded water
agreement and exploring ways to work together to
serve all customers more efficiently
Anticipate service needs for likely
Review utility needs with economic
& Working with Franklin County on the Summit View
economic development locations
development partners annually
Industrial Park master plan
• Working with Roanoke County to facilitate infrastructure
development for Explore Park development
• Maintain close working relationship with the Roanoke
Regional Partnership to facilitate economic development
opportunities
Strategy: Maintain a rate structure that provides for the safe upkeep and efficient operation
of its facilities
Develop a forecast for user rates
Provide a 10 -year rate forecast by
Currently a five -year capital plan has been projected
that supports investment in aging
2019 that will sustain infrastructure
along with a five -year forecast of rates. We will
infrastructure and provides for growth
needs while also meeting
work with the Engineering team to determine a
opportunities
benchmarked measures
ten- year capital plan to address our infrastructure
while considering rates to support those needs all
while continuing to meet and /or exceed our financial
measures defined by the Authority
The Authority will seek opportunities to partner with local governments and other political
subdivisions, develop an aggressive Capital Improvement Program, and have an affordable rate
structure that allows for continued infrastructure improvements and growth while maintaining
a healthy financial standing and adequate reserves for contingencies.
Strategy: Provide infrastructure that is resilient and meets customer needs
Continue to refine a 10 -year capital plan
Address substandard water and
0 Utilized internal crews where beneficial to replace both
to meet the current and future needs of
sewer distribution and collection
water distribution and sewer collection piping
our service area
piping
• Utilized asset management software to analyze system
efficient operating and capital budgets
0.48 (Median 0.39) for Sewer
deficiencies to identify and prioritize strategic capital
while periodically reviewing investment
improvement progress to reduce I &I and non - revenue
strategies and viability of partner
water
institutions to meet objectives
• Coordinating planned infrastructure projects with City of
Review guidance from industry and
Benchmark the Authority's financial
Roanoke planned paving projects in NW Roanoke
Follow national trends on emerging
Work with partners for projected
& Assisting Botetourt County and Roanoke County on
regulations and business practices for
growth areas while continuing to
Comprehensive Plan updates to address future water
future capital plans
track pipe age, break and overflow
and sewer infrastructure needs and working with
metrics
Franklin County on industrial park infrastructure needs
• Working with Virginia Tech on comprehensive study to
track pipe age and break metrics
Strategy: Maintain financial stability
Provide sound financial planning and
Maintain AWWA established range
• The Authority meets and /or exceeds the benchmarks
management practices for strong
for Debt Ratio of 0.17 to 0.59,
for June 2017. Based on the fiscal year 2018 financial
reserves, prudent use of debt and
(Median 0.32) for Water and 0.28 to
performance, staff feels confident we will continue to
efficient operating and capital budgets
0.48 (Median 0.39) for Sewer
meet and /or exceed the benchmarks
while periodically reviewing investment
strategies and viability of partner
institutions to meet objectives
Review guidance from industry and
Benchmark the Authority's financial
We continue to monitor our financial performance
bond rating agencies for performance
measures against Fitch's ratings.
measures each year. As Fiscal Year 2018 closes, staff
benchmarks
Obtain GFOA certification for
feels certain we will meet and /or exceed our financial
budgeting by 2020
benchmarks
• Staff plans to submit an application for the GFOA budget
award for the Fiscal Year 2019 with a FY2020 target of
receiving the award
The Authority will demonstrate our brand and promote our vision through a multi- channel
strategy
Strategy: Protect our natural resources through education and conservation
Objective Measure Outcomes 2018
Work with area science coordinators to
Exceed 10,000 students a year having
• 10,659 students in the service area have participated in
develop K -12 water based curriculum
an in -class or field trip water based
an outreach program including over 2800 students who
aligned with the VA SOLs that is
lesson provided by the Authority
visited one of our treatment facilities
presented in classes within our service
Relay for Life events, drug take back
well as other community events that occur during the
area
events and other targeted festivals
year
Work with local governments to
Schedule at least eight community
Staff presented to seven community groups and one
schedule presentations for civic league
and or civic league presentations
business group during the year
and neighborhood groups
each fiscal year
on Facebook and Instagram, shares educational tips on
Maintain a robust website and literature
Produce and maintain annual water
The website is updated regularly. New information or
library to provide customers timely
quality report, annual report and
community notices are posted on the homepage in
information
facility overview brochures that
the News section. Older pdf versions of forms have
can be shared at community events
been converted to online forms that offer data analytic
and on the Authority's website.
capabilities
Update the website regularly to keep
information accurate and timely
Strategy: Expand the Authority's presence on social media and at community events
Have a visible presence at community
Authority staff will promote the
Staff hosted Regional VEA job fairs at Field Ops. Staff
events related to our core vision
Authority's brand at Job fairs, blood
actively is involved in United Way, Relay for Life, Drug
drives, parades, United Way events,
Take -Back events, the SM L Association and Parades as
Relay for Life events, drug take back
well as other community events that occur during the
events and other targeted festivals
year
Monitor social media trends and
Monitor metrics for social media
Social media engagement has increased by 6% since
emerging technologies to make sure
presence. Increase the number of
September 2017. The Authority has a regular presence
that the Authority is using current
people following via social media
on Facebook and Instagram, shares educational tips on
resources to keep customers informed
by 5% per year for next three years.
Pinterest and posts educational videos on YouTube
Evaluate new social media outlets
and add as technology trends
change. Transfer / share as many
annual reports and documents across
media platforms as feasible
CAP
The Authority will demonstrate our brand and promote our vision through a multi- channel
strategy
Strategy: Deliver excellent customer service
Provide personal customer service in a
Maintain call answer rates of 90% or
In FY18, Customer Service answered 93.9% of
timely manner
greater with less than 2- minute wait
incoming calls. The average wait time was one
times, and provide 24 -hour service
minute one second
response with Roanoke County's
Non - Emergency 911 call center.
Educate all staff on the organization
as a whole and provide contacts for
specific customer questions
Develop Authority Cares program to
Develop a branded campaign
• Authority Cares launched in December 2017. Since
assist customers in need of paying their
during FY 18 to provide time to time
implementation, $39,000 in commissions has come
water utility bills
assistance to individuals not able to
in; 156 individuals have been helped; $18,120 in
make a monthly payment or a deposit
pledges have been made
• HomeServe Care, a $10,000 annual fund, has
provided water line replacement at no cost to three
homeowners this calendar year
Strategy: Maintain active involvement on community boards
Maintain a presence on professional and
community boards that relate to our
vision
Executive Directors will hold
board positions while staff will be
encouraged to actively participate
with community groups that relate
to our vision
Mr. McEvoy is President of the Virginia Biosolids
Council, President of VAMWA, Treasurer of the
Roanoke Catholic School Board and is active in Kiwanis
and the SML Association. Mr. Robertson is Treasurer
of the SML Christian Academy School Board and is
active with the VA811 Board, BBB Board and Rotary
Club
S.vl,
The Authority will pro - actively invest in our water and wastewater systems to provide for our
existing and future customers while meeting all regulatory compliance measures.
Strategy: Meet all regulatory compliance requirements
Objective Measure Outcomes 2018
Maintain full compliance with all state
Continue data collection and
0
WPC Plant received Platinum level recognition by
and federal monitoring requirements and
practices needed to earn the
and the identification and reduction of
NACWA for the seventh consecutive year. The facility
monitor legislative and regulatory activity
annual National Association of
report quarterly by January, 2019
is also fully compliant with NFPA 70 Arc Flash Rule as of
by federal and state agencies to stay
Clean Water Agencies ( NACWA)
• Deployed Point Orange sewer depth /pressure
May 2018
abreast of future requirements
award for high quality wastewater
0
All four water treatment plants are in full VDH
real -time monitoring and alerts during significant wet
discharges from treatment plant;
compliance
Implement an approved Industrial
Maintain record of zero Notices of
0
Three dams are in full DCR compliance. Beaverdam
Standards every five years. Maximize
Violations for permit deficiencies;
manage and monitor industrial and
is under conditional compliance, but design plans for
Education event is under development
and maintain state /national certified
within the Pretreatment Program
rehabilitation are finalized
laboratories. Continue to track
•
Laboratory testing meets EPA, VDH, DCLS and DEQ
Develop and implement first event by
facility performance measures for
compliance as required
energy, chemical use and predictive
Biosolids program received no deficiencies in multiple
vs reactive maintenance costs
inspections
•
Eight new waterworks permits received from VDH for
Franklin County systems (Ridgecrest, Timberlake, Alton
Park, Compass Cove, Walnut Run, Weatherwood, The
Retreat and Cherokee Hills)
•
Integrated Cedar Ridge and Lake Forest into The Retreat
to meet water quality compliance
•
Integrated Contentment Island, Lands End, Lake Stone,
Kennedy Shores and Highland Lake into Dillard's Hill to
meet water quality compliance
•
Integrated Boxwood Green, Royal Estates and Fox Chase
systems into Burnt Chimney Waterworks to meet water
quality compliance
Strategy: Develop and administer effective sewer collection system asset monitoring and
protection activities to maximize system service life
Minimize sanitary sewer overflows
Revise the collection system
0 Utilized aerial thermal imaging to locate missing
through modeling, asset replacement
maintenance and operations plan,
manhole covers in flood prone areas
and the identification and reduction of
measure progress monthly and
0 Upsized or replaced sewer pipes to avoid overflows or
inflow & infiltration into the sanitary
report quarterly by January, 2019
rehabilitated existing sewer pipes to reduce I &I
collection system
• Deployed Point Orange sewer depth /pressure
monitoring sensor system allowing SSE /R to receive
real -time monitoring and alerts during significant wet
weather events
Implement an approved Industrial
Review and revise Sewer Use
• Preparing permit application for review to take place in
Pretreatment program to effectively
Standards every five years. Maximize
2019
manage and monitor industrial and
industrial permit holder compliance
Education event is under development
commercial contributions
within the Pretreatment Program
using an annual education event.
Develop and implement first event by
July, 2018
AM
The Authority will pro - actively invest in our water and wastewater systems to provide for our
existing and future customers while meeting all regulatory compliance measures.
Strategy: Identify and minimize unaccounted for non - revenue water
Objective Measure Outcomes 2018
Utilize existing and emerging Perform AWWA Water Audit by •
technologies to identify and reduce non- January, 2019. Install approximately
revenue water 400 Ally meters by January, 2020 and
investigate the feasibility of using
satellite and drone surveys with goal •
of using by 2021
Contracted with Utilis to provide satellite leak detection
on approximately 600 miles of the distribution system.
Leaks were found on 46 out of 159 identified leak
locations
A new approach to minimize unaccounted for non -
revenue water across all DMAs implemented. An
intensive focus will be done on one to three DMAs at a
time based on volume of unaccounted for non - revenue
water, staff confidence in meter accuracy and expected
rate of return on resource investment
Strategy: Invest in infrastructure replacement and rehabilitation as well as plant performance
management and improvements
Ensure that all Authority distribution
Develop recommendations on the
0 Odor Control Study completed for Starkey Lift Station.
and collection systems infrastructure is
revised Asset Management Plan for
New alternative odor control strategy expected to save
properly sized and within its expected
the Roanoke system, Infrastructure
$50,000 annually in chemical costs
life
Replacement Plans for Botetourt and
• Ongoing efforts to relace capital infrastructure
Franklin Counties and update plant
0 Implementing Peters Creek Sewer System Improvements
capital asset replacement program
0 Targeted replacement of 12 -inch cast iron mains in major
for both water and wastewater
intersections and began focus on galvanized water line
facilities
replacements
Update and maintain all plant capital
Ensure facilities, work procedures
9 Neuros Blower installation completed at the WPCP in
assets to accepted industry standards
and staff meet or exceed
April 2018. These new units can supply the same aeration
and within expected lives
requirements during regulatory
by utilizing 1,000 Hp of capacity as the older 1,700 Hp
audits and inspections
blowers
• Installing two new Ferric Chloride storage tanks at the
WPCP
• Contracted with Ulliman Schutte to construct the Muse
Spring Water Treatment Facility
• Contracted with English Construction to upgrade the
filters and underdrains at the Carvins Cove Water
Treatment Facility
STLPIIANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk(i�roanokeva.gov
August 7, 2018
Amelia Merchant, Secretary
City of Roanoke Pension Plan, Board of Trustees
Roanoke, Virginia
Dear Ms. Merchant:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise you that Carolyn H. Glover has qualified as a City Retiree
representative of the City of Roanoke Pension Plan, Board of Trustees for a term of
office ending June 30, 2020.
Sincerely,
Stephanie M. Moon Reynolds, M
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Carolyn H. Glover, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a City Retiree representative of the City of Roanoke Pension
Plan, Board of Trustees for a term ending June 30, 2020, according to the best of my
ability. (So help me God.)
GLOVER
The foregoing oath of office was taken, sworn to, and subscribed before me by
Carolyn H. Glover this ����day of 2018.
r
Brenda S. Hamilton, Clerk of the Circuit Court
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
Lara Burleson, Secretary
Fair Housing Board
Roanoke, Virginia
Dear Ms. Burleson:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
'releplione: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk(ai,,roanokcva.gov
August 7, 2018
CEC'ELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise you that Nicole J. Calhoun has qualified as a member of the Fair
Housing Board to fill the unexpired term of office of Dennis Light, ending March 31,
2021.
Sin erely,
Stephanie M. Moon Reynolds, MC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Nicole J. Calhoun, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a
member of the Fair Housing Board to fill the unexpired term of office of Dennis Light for a
term of office ending .March 31, 2021., according to the best of any ability. So help me God.
NICOL J. CALHOUN
The foregoing oath of office was taken, sworn to, and subscribed before me by Nicole J.
Calhoun this 1 day of 2018.
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Scheduling a public hearing to consider expansion of
Williamson Road Area Service District
Background:
The Williamson Road Area Service District was established by ordinance no.
31472- 052493 on May 24, 1993. An additional $0.10 per $100 of value is
assessed on real estate in the district. District proceeds have been directed to
the Williamson Road Area Business Association to provide the additional
services in the district. Such services are outlined in an annual work plan and
budget submitted to the city for approval.
Mr. dames Cherney, representative of Fort Knox 5411 Williamson Road LLC,
requested that two properties owned by the LLC be added to the service
district. Those properties are identified as 5401 Williamson Road and 5411
Williamson Road, identified by Official Tax Map Numbers 2200244 and
2200202.
Considerations:
§ 15.2-2402.1. of the Code of Virginia (1950), as amended, provides that any
change to a service district boundary requires a public hearing and that notice
of such public hearing be given by an advertisement in the newspaper over
three consecutive weeks.
Recommended Action:
Authorize the advertisement and scheduling of a public hearing to be held on
September 17, 2018, or at such time thereafter as the matter may be reached,
or at such later date and time as the City Manager may determine, to consider
expansion of the ill' son Road Area Service District to include these two
parcels.
- - -- - - - -- - -- - -- - - - - --
Robert S. Co ell, .Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Asst. City Mgr. for Community Development
Amelia C. Merchant, Director of Finance
Susan Lower, Real Estate Valuation Manager
STATEMENT OF CONFLICT OF INTEREST
I, John A. Garland, state that I have a personal interest in Agenda Section
4, Consent Agenda, Item C -4 of the 2:00 p.m. Session of City Council on August
6, 2018, regarding a communication from the City Manager requesting that
Council schedule a public hearing to be held on Monday, September 17, 2018, at
7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and
time as the City Manager may determine, to consider the expansion of the
Williamson Road Area Service District, because I have been engaged by Fort
Knox 5411 Williamson Road LLC, the owner of the properties affected by this
proposal, to provide engineering services for these properties.
Therefore, pursuant to Virginia Code Section 2.2 -3112, I must refrain from
participation in this matter. I ask that the City Clerk accept this statement and ask
that it be made a part of the minutes of this meeting.
Witness the following signature made this 6th day of August, 2018.
(Seal)
JoO A. Garland, Council Member
F S C S K F 91 *"1 Cc] lkl.
Architecture
Engineering
Planning Designing Better Futures
Interiors
Cit y of Roanoke
Fire Station 7
August 6, 2018
PRESENTATION OUTLINE
• Existing Fire Station
• Overview of Site and Context
• Important Architectural Considerations:
• Form of Building Establishes Time Period
• Roof Form
• Eave Overhangs
• Residential Character
• Domestic - Scaled Windows
• Red Brick
• Arched Masonry Openings
• Porches
• Initial Concept Studies
• Concepts A & C Chosen for Further Development
• New Fire Station Option
• Renovation & Expansion Option
• Cost Comparison
• Project Schedule
• Questions
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historic district
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• Maintains original portion
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Budget /Estimate
New
Property Acquisitions $ 3521500
Construction Costs $ 4,634,000
Fees for Various Services $ 6121295
Utility Fees & Costs $ 1047000
Misc. Fees & Expenses $ 4,500
Technology Systems $ 747000
Furniture, Fixtures & Eqpt $ 607000
Project Cost (< Contingency) $ 5,841,295
Total Project Budget $ 5,400,000
Overage $ 441,295
Reno /Exp
$ 352,500
$478077000
$ 7649795
$ 104,000
$ 4,500
$ 74,000
$ 60,000
$ 6,166,795
$ 5,400,000
$ 766,795
City of Roanoke
Fire Station 7
Project Schedule
Bid Documents .. .........................August 2018 — January 2019
Bid & Award ........................... .......................February 2019
Begin Construction ................... ..........................March 2019
City of Roanoke
Fire Station 7
Questions
City of Roanoke
Fire Station 7
T
C S K F [c] 'Ll
Architecture
Engineering
Planning Designing Better Futures
Interiors
City of Roanoke
Fire station 7
August 6, 2018
B /� /�
Statement in Support of Fire Station #7 — Murk Clark, Owner, Southwest
Restoration
As a Virginia Class A Building Contractor specializing in Historic Preservation for over
40 years, I have been following the City's deliberation over how to proceed with
upgrades to Fire Station No. 7. 1 understand that City Council is now considering two
options presented by SFCS, the architect of record for the project, and there may be
questions regarding the long -terin durability of a 96-year. old building vs. a new
building.
In my opinion, the durability of a historic building constructed with quality materials and
craftsmanship (which are often better than what is available today) should not be
questiond. The existence of the Parthenon, the Coliseum, the Vatican, the Washington
Monument, and hundreds and thousands of other buildings well past the 96 year old
mark, validate and prove the durability of masonry construction. Will there be
maintenance requirements specific to a 96 year old building... absolutely, but there will
be maintenance requirements specific to new construction as well. If the fear of having to
set aside funding to maintain buildings that the City of Roanoke already owns and utilizes
is indeed valid, then tear it all down ... today, because wind and rain and sun and cold and
heat and even the gravitational pull of the moon are working in concert to turn everything
man has ever constructed into dust.
I was the Project Manager for the Facade Restoration of Fire Station #1 some years ago.
The front of the building was fully scaffolded. We had crews of up to 15 people at a time
on those scaffolds. We removed mortar, set bricks, undertook carpentry repairs, painted,
etc. During that time Fire Station #1 remained fully functional. I can tell you that when
you were on top of the scaffolding and Ladder Truck #1 came roaring out of that front
door to answer a call, it was indeed a little frightening, but no calls were missed or
delayed during the 120 day build schedule. My point is this: The City, Southwest
Restoration, the Sub - Contractors and the Architect were able to overcome some very
formidable barriers to plan and implement the work without a hitch.
As a Historic Preservation Specialist, I can tell you that Fire Station #1 was not then, nor
is now as in as good a condition as Fire Station #7. The City of Roanoke set a precedent
with the restoration of Fire Station #1. To break with that precedence now because there
are some minor problems to be solved in the final design is quite frankly ridiculous and
irresponsible.
A public building is not just a box or series of boxes that we use for work or leisure; it is,
or at least should be, a reminder that generations before us undertook projects decades
before most of us were born, in an effort to make our lives better. When you have time,
find and look at some photos of construction crews at the turn of the last century. Many
are seen working in white shirts sporting bow ties and vests. They weren't dressed that
way for a photo op, the dressed like that every day because they took great pride in what
they were doing. My own crew is sometimes called upon to work in conditions that most
of you would not be able to endure for more than a few minutes. In the last six months
they have worked INSIDE a building that was 18 degrees and worked on tops of
buildings where the surface temperatures exceeded 130 degrees. Are the paid for their
labors? Absolutely. Is money the reason the do it? Not entirely; they also do it so they can
stand back and say, "we did this!" There is great pride and satisfaction in doing
something that you know will stand long after you are gone.
In closing, the entire reason for planning updates to existing Fire Station #7 is so that we,
as the recipients of the efforts and labor of past generations, can continue to save those
things they built. This is an instance where the City of Roanoke can have it all; honoring
the past while building for the future. Safety and History, We Can Have Both.
Revision to Financial Policies
Update
August 6, 2018
Funding of Revised Reserve Policies
• Unassigned Fund Balance
• Current Balance: $29,757,294
• 10.7% of FY 2017expenditures
• Fully fund at 12% level by FY 2021
• Average annual required
contribution: $1.4 million
• Estimated required contribution of
$7.1 million from FY 2019 to FY
2023
• Stabilization Reserve
• Current Balance: $0
• Fully fund at 3% level by FY 2023
• Average annual required
contribution: $1.9 million
• Estimated required contribution of
$9.5 million from FY 2019 to FY
2023
Funding Sources
• FY 2019 Budgeted sources: $1,841,578
• $1, 125,000 annually for reserve funding
• $405,620 excess revenue held for reserves
• $310,958 excess debt service savings from BAN issuance
• Additional Sources
• Economic and Community Development Reserve cash - $1,084,384 (as of 5/31/2018)
• Risk Fund cash reserve - $10,987,596 (as of 6/30/2017)
• Interest earnings from Capital Projects fund
• Sale of future surplus general government real property
• Residual year end revenue in excess of expenditures
• Approximately $5.1 million to be identified over 5 years from listed
Additional Sources
' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2018.
No. 41193- 080618.
A RESOLUTION acknowledging and recognizing the PY2017 Workforce Innovation
and Opportunity Act ( "WIOA ") funding from the Virginia Community College System in the
amount of $15,418 for WIOA activities, for the award period of July 1, 2017, through June 30,
2019, the foregoing funding to be administered by the Western Virginia Workforce Development
104701
WHEREAS, pursuant to the WIOA that was enacted on July 22, 2014 and replaced the
Workforce Investment Act of 1998, federal funding is provided to support various programs in
support of various client populations as more particularly described in the City Council Agenda
Report dated August 6, 2018; and
WHEREAS, the Roanoke Valley - Alleghany Regional Commission was designated as the
fiscal agent for WIOA funds and administers the federal funds provided by WIOA through the
Virginia Community College System for Local Workforce Area III, the designated area which
encompasses the counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke, and the cities
of Covington, Roanoke, and Salem.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Council acknowledges and recognizes for the purpose of administering the
Western Virginia Workforce Development Board, the PY2017 WIOA funding in the amount of
$15,418 from the Virginia Community College System, with no local match from the City, to be
administered by the Western Virginia Workforce Development Board, and to be used during the
R- acknowledge and recognize Western Va Workforce Development- FY2017 funding.(1.16.18)
award period of July 1, 2017, through June 30, 2019, for the purpose of administering the WIOA
activities, as more particularly set out in the City Council Agenda Report dated August 6, 2018.
2. The City Manager is directed to furnish such additional information as may be
required in connection with the acknowledgement and recognition of the foregoing funding.
3. The City Clerk is directed to provide an attested copy of this Resolution to the
Western Virginia Workforce Development Board.
ATTEST:
YY) Dcrn ti
City Clerk.
R- recognize Western Va Workforce Development- FY2017 funding. (8.6.18) 2
G~
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Funding for Western Virginia Workforce Development Board
Workforce Innovation and Opportunity Act (WIOA) Programs
Background:
The Workforce Innovation and Opportunity Act (WIOA) was signed into law on
July 22, 2014 and replaced the Workforce Investment Act of 1998 (WIA). WIOA
provisions related to Department of Labor Programs were effective .July 1, 2015.
The City of Roanoke is the grant recipient for Workforce Innovation and
Opportunity Act (WIOA) funding, thus, City Council must recognize the grant
funding received, in order for the Western Virginia Workforce Development
Board to administer WIOA programs in Local Workforce Development Area III of
Virginia. The Roanoke Valley - Alleghany Regional Commission serves as the
fiscal agent for The Western Virginia Workforce Development Board and the
WIOA funds allocated to Area III which encompasses the counties of Alleghany,
Botetourt, Craig, Franklin and Roanoke, and the cities of Covington, Roanoke,
and Salem.
WIOA funding is for four primary client populations:
• Dislocated workers who have been laid off from employment through no
fault of their own. Services provided these individuals include intensive
job search assistance and employment counseling, additional training to
upgrade skills or obtain initial certification or degree, on the job training
and supportive services.
• Economically disadvantaged individuals as determined by household
income guidelines defined by the U.S. Department of Labor. Services
provided these individuals include intensive job search assistance and
employment counseling, additional training to upgrade skills or obtain
initial certification or degree, on the job training and supportive services.
• Youth who are economically disadvantaged, or who have other barriers to
becoming successfully employed adults. Services provided these
individuals include career counseling and exploration, incentives to
remain in school, work readiness classes, summer work program,
mentoring, tutoring and post secondary education /training.
• Businesses in need of employment and job training services.
The City of Roanoke has received a Notice of Obligation, on behalf of the
Western Virginia Workforce Development Board, from the Virginia Community
College System, allocating additional PY2017 WIOA funding of $15,418 for
WIOA activities for award period July 1, 2017 June 30, 2019.
Considerations:
• Program Operations - Existing activities will continue and planned
programs will be implemented.
• Funding - Funds are available from the Grantor agency and other sources
as indicated, at no additional cost to the City.
Recommended Action:
Adopt a resolution to recognize the Western Virginia Workforce Development
Board PY201 7 WIOA funds increase of $15,418.00 for award period July 1, 2017
to June 30
- - - -- - -- ------ - - - - --
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director of Finance
Steven W. Martin, Director of Human /Social Services
#CM 18-00116
2
J
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2018.
No. 41194- 080618.
A RESOLUTION acknowledging and recognizing the Workforce Innovation and
Opportunity Act ( "WIOA ") funding from the Virginia Community College System in the
amount of $25,000 for WIOA Local Workforce Development Area Brand Transition activities,
for the award period of April 1, 2018, through September 30, 2018, the foregoing funding to be
administered by the Western Virginia Workforce Development Board.
WHEREAS, pursuant to the WIOA that was enacted on July 22, 2014 and replaced the
Workforce Investment Act of 1998, federal funding is provided to support various programs in
support of various client populations as more particularly described in the City Council Agenda
Report dated August 6, 2018; and
WHEREAS, the Roanoke Valley - Alleghany Regional Commission was designated as the
fiscal agent for WIOA funds and administers the federal funds provided by WIOA through the
Virginia Community College System for Local Workforce Area III, the designated area which
encompasses the counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke, and the cities
of Covington, Roanoke, and Salem.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Council acknowledges and recognizes for the purpose of administering the
Western Virginia Workforce Development Board, the WIOA funding in the amount of $25,000
from the Virginia Community College System, with no local match from the City, to be
administered by the Western Virginia Workforce Development Board, and to be used during the
award period of April 1, 2018, through September 30, 2018, for the purpose of administering the
R- acknowledge and recognize Western Va Workforce Development -Brand Transition Activities funding. (8.6.18)
WIOA Local Workforce Development Area Brand Transition activities, as more particularly set
out in the City Council Agenda Report dated August 6, 2018.
2. The City Manager is directed to furnish such additional information as may be
required in connection with the acknowledgement and recognition of the foregoing funding.
3. The City Clerk is directed to provide an attested copy of this Resolution to the
Western Virginia Workforce Development Board.
TTEST:
y1�N
City Clerk.
R- recognize Western Va Workforce Development -Brand Transition Activities funding. (8.6.18) 2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Funding for Brand Transition Activities for Western Virginia
Workforce Development Board Workforce Innovation and
Opportunity Act (WIOA) Programs
Background:
The Workforce Innovation and Opportunity Act (WIOA) was signed into law on
July 22, 2014 and replaced the Workforce Investment Act of 1998 (WIA). WIOA
provisions related to Department of Labor Programs were effective July 1, 2015.
The City of Roanoke is the grant recipient for Workforce Innovation and
Opportunity Act (WIOA) funding, thus, City Council must recognize the grant
funding received, in order for the Western Virginia Workforce Development
Board to administer WIOA programs in Local Workforce Development Area III of
Virginia. The Roanoke Valley - Alleghany Regional Commission serves as the
fiscal agent for The Western Virginia Workforce Development Board and the
WIOA funds allocated to Area III which encompasses the counties of Alleghany,
Botetourt, Craig, Franklin and Roanoke, and the cities of Covington, Roanoke,
and Salem.
WIOA funding is for four primary client populations:
• Dislocated workers who have been laid off from employment through no
fault of their own. Services provided these individuals include intensive
job search assistance and employment counseling, additional training to
upgrade skills or obtain initial certification or degree, on the job training
and supportive services.
• Economically disadvantaged individuals as determined by household
income guidelines defined by the U.S. Department of Labor. Services
provided these individuals include intensive job search assistance and
employment counseling, additional training to upgrade skills or obtain
initial certification or degree, on the job training and supportive services.
• Youth who are economically disadvantaged, or who have other barriers to
becoming successfully employed adults. Services provided these
individuals include career counseling and exploration, incentives to
remain in school, work readiness classes, summer work program,
mentoring, tutoring and post secondary education /training.
• Businesses in need of employment and job training services.
The City of Roanoke has received a Notice of Obligation, on behalf of the
Western Virginia Workforce Development Board, from the Virginia Community
College System, allocating Dislocated Worker WIOA funding of $25,000 for
WIOA Local Workforce Development Area Brand Transition activities for award
period April 1, 2018- September 30, 2018.
The Virginia Career Works brand was launched in .January 2018 as an overhaul
to the Commonwealth of Virginia's brand for the workforce development
system. In order to assist the 15 local areas with re- branding from the "Virginia
Workforce Network" to "Virginia Career Works ", up to $25,000 is being made
available to provide for updates to website content, replacement of collateral
and marketing materials, and for additional social media marketing to promote
the new brand and services available to job seekers and businesses.
Considerations:
• Program Operations - Existing activities will continue and planned
programs will be implemented.
• Funding - Funds are available from the Grantor agency and other sources
as indicated, at no additional cost to the City.
Recommended Action:
Recognize the Western Virginia Workforce Development Board Dislocated
Worker WIOA funds of $25,000.00 for award period April 1, 2018 to September
30, 2018
r,.
-- --- -----------
Robert S. C well, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director of Finance
Steven W. Martin, Director of Human /Social Services
#CM 18 -00123
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2018.
No. 41195- 080618.
A RESOLUTION accepting a donation of funds from Lamar Outdoor Advertising to the
City as part of the Beautify Roanoke Interchanges Through Enhancement (BRITE) Program to
assist with the maintenance of the landscaping at the I -581 Interchange with Orange Avenue;
authorizing the City Manager to execute any necessary documents, provide any additional
information, and to take any necessary actions in order to obtain, accept, receive, implement, use,
and administer such donation; and expressing the City's appreciation for such donation.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the donation from Lamar Outdoor
Advertising of $20,000 to the City, as more particularly set forth in the City Council Agenda
Report dated August 6, 2018.
2. The City Manager is further authorized to execute any necessary documents, as
approved as to form by the City Attorney, provide any additional information, and to take any
necessary actions in order to obtain, accept, receive, implement, use, and administer such
donation.
3. This Council wishes to express its appreciation and that of the citizens of the City
of Roanoke to Lamar Outdoor Advertising for its generous donation as part of the BRITE
program to assist the City with the maintenance of the landscaping as described above.
4. The City Clerk is directed to transmit a copy of this Resolution to Lamar
Outdoor Advertising expressing the City's appreciation for its donation.
ATTEST:
y
UQ"C—ity Clerk.
Donation -BRITE Program Lamar Outdoor Advertising.doe
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2018.
No. 41196- 080618.
AN ORDINANCE to appropriate funding from the Virginia Department of
Transportation Funds to the VDOT Comprehensive Roadside project, amending and
reordaining certain sections of the 2018 -2019 Capital Projects Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2018 -2019 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from Third Party
08- 530 - 9841 -9004 $ 20,000
Revenues
Roadside Mgt Prog Cont - LMAR 08- 530 - 9841 -9821 20,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
+ �1 4A0101 7; City Clerk.
{± CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: BRITE (Beautify Roanoke Interchanges Through Enhancement)
Sponsorship funding from Lamar Outdoor Advertising
Background:
In 2005, the Virginia Department of Transportation (VDOT) established
comprehensive roadside management regulations that allow local governments,
communities, businesses, and individuals to participate in the improvement and
management of state - maintained roadsides.
Modeled after VDOT's program, the City of Roanoke initiated its BRITE Program
to encourage participation by area businesses and organizations. The BRITE
program focuses on the 1-581/ Route 220 corridor and is jointly administered
by Economic Development and the Transportation Division of Public Works.
Considerations:
In 2007, Lamar Advertising became the first participant in the City's BRITE
program, sponsoring landscaping at the 1 -581 Interchange with Orange Avenue.
Lamar renewed that sponsorship in 2012, which has now expired, and they
have again agreed to renew funding to support maintenance of the landscaping
in this area for another five years. Lamar has agreed to provide a total of
$20,000 over the next five years, to be provided in annual amounts of $4,000.
In accordance with the provisions of the program, their sponsorship sign will
remain at this location to recognize their contribution.
Recommended Action:
Accept the donation from Lamar Outdoor Advertising, establish a revenue
estimate in the amount of $20,000, and appropriate the same amount into a
capital account entitled "VDOT Comprehensive Roadside Project," account
number 08- 530 -9841.
Robert S. Cowell, .Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2018.
No. 41197 - 080618.
A RESOLUTION accepting the additional Virginia Department of Transportation's
( "VDOT ") award of funds to the City in the total amount of $208,567 for the Franklin Road
Improvements project; authorizing the City Manager to execute a revised Appendix A to a
VDOT Standard Project Administration Agreement for Federal -aid Projects; and authorizing the
City Manager to take certain other actions in connection with the above matters and project.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke hereby accepts the additional VDOT award of funds in the
total amount of $208,567 for the Franklin Road Improvements project, with no local match from
the City, for the pedestrian infrastructure along the west side of Franklin Road, from the 3100
block to the 3700 block, adjacent to the US Route 220 Expressway, all as more fully set forth in
the City Council Agenda Report dated August 6, 2018.
2. The City Manager is hereby authorized to execute a revised Appendix A to a
VDOT Standard Project Administration Agreement for Federal -aid Projects, substantially similar
to the one attached to the above mentioned City Council Agenda Report, as further set forth in
such Agenda Report. Such Appendix A shall be approved as to form by the City Attorney.
3. The City Manager is hereby authorized to take such further actions and execute
such further documents as may be necessary to obtain, accept, implement, administer, and use
such funds in the total amount of $208,567 from VDOT, with no local match from the City, for
the above mentioned project, with any such documents to be approved as to form by the City
Attorney.
ATTEST:
City Clerk.
R- Accept VDOT fund - Franklin Road Improvements Project (8.6.18)
Ms
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2018.
No. 41198 - 080618.
AN ORDINANCE to appropriate funding from the Virginia Department of
Transportation Funds to the Franklin Road Pedestrian Improvements project, amending
and reordaining certain sections of the 2018 -2019 Capital Projects Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2018 -2019 Capital Projects Fund Appropriations be, and the same are
hereby, amended and reordained to read and provide as follows:
Appropriations
Appropriated from Federal Grant Funds 08- 530 - 9106 -9002 $ 208,567
Revenues
HSIP — Franklin Rd Improvements 08- 530 - 9106 -9108 208,567
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTES
City Clerk.
I �,
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Acceptance and Appropriation of Additional Virginia
Department of Transportation (VDOT) Funds for the Franklin
Road Curb, Gutter and Sidewalk Project and Authorization to
Execute VDOT Documents
Background:
The City is planning improvements to pedestrian infrastructure along the west
side of Franklin Road, from the 3100 block to the 3700 block, adjacent to the
US Route 220 Expressway. Improvements will include sidewalk construction,
improved pedestrian crosswalks and pedestrian signals, and additional
drainage improvements as warranted by sidewalk construction. Total original
project costs were estimated at $1,495,446.
Resolution Nos. 40979- 1 01 61 7 and 40980 - 1 01 61 7 authorized the City
Manager to execute an Appendix A to the VDOT Standard Project
Administration Agreement Federal -Aid Project with a maximum reimbursement
from VDOT of $1,432,946.
Considerations:
The Virginia Department of Transportation requested that the City create an
additional 500 feet of sidewalk during the Franklin Road Improvement project
to connect with the VDOT Right of Way near the Virginia US Route 220
Interchange. VDOT has approved an additional $208,567 in Highway Safety
Improvement Program (HSIP) funds for this project. There is no match
requirement for this type of funding source. This increases the total estimated
project costs to $1,704,013.
Council action is necessary to accept new or additional funds from VDOT and to
authorize the City Manager to sign the revised Appendix A document (copy
attached) showing the revised funding sources and amounts.
Recommended Action:
Accept VDOT's award of an additional $208,567 in HSIP funds for the Franklin
Road Improvements Project.
Authorize the City Manager to execute a revised Appendix A to a VDOT
Standard Project Administration Agreement for Federal -aid Projects,
substantially similar to the one attached to this Report. Such Appendix A shall
be approved as to form by the City Attorney.
Authorize the City Manager to take such further actions and execute such
further documents as may be necessary to obtain, accept, implement,
administer, and use the additional funds for this project. All documents
required are to be approved as to form by the City Attorney.
Adopt the accompanying Budget Ordinance to:
1. Increase the revenue estimates for HSIP funds as follows:
a. $208,567 into 08- 530 - 9106 -9108 and appropriate the same
amount into expenditure account 08- 530 -9106, Franklin Road
Pedestrian Improvements.
�:_w -----
Robert S. Cowell, jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager
Amelia C. Merchant, Director of Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Luke Pugh, P.E., City Engineer
K
Appendix A (Revision 1) Oate: 719/2018
Project Number 0220-128414 UPC: 111360 CFDA # 20.205 Locality: City of Roanoke
ject Location ZIP-4.
14.2201
Locality DUNS#
006704316
Right of Way and Utilities
Locality Address (incl ZIP-4):
15 Church Ave SW
Roanoke, VA 24011 -1517
act Narrative
Esbmated Locality Project Espenses
[401"
pe.
Franklin Road Sidewalk Im rovements- RL 220 B- Roanoke City
52.584.882
,mow,••, 51.694.013
IN
3100 Block
52.500
s0
Route 2201 Franklin Road B ass
510.000
W Project Manager Contact onto: Luke Pugh: (540{ 853.5208
Luke. u h rOaM1Okeva. ov
anment Project Coordinator Contact into: ChW Becker, (540) 387.5399
the eckef V UU I.Vir(linfa.clov
Project Estimates
Total Maximum Raimbursament b VOOT to Locality Less Local Share)51,6a1,5t
Estimated Total Rekilbursement LZ VOOT to Local[ Less Local Share and VDOT Expanses) $1,631,51
Preirmary Engineering
Right of Way and Utilities
Construction
Total Estimated Cost
Esbmated Locality Project Espenses
$109.131
so
52.584.882
,mow,••, 51.694.013
IN
Estimated VDOT Pro Extienses
52.500
s0
57.500
510.000
Esbmafed Total P 'act Costs
$111.631
so
$1.592,382
$1,704.013
Total Maximum Raimbursament b VOOT to Locality Less Local Share)51,6a1,5t
Estimated Total Rekilbursement LZ VOOT to Local[ Less Local Share and VDOT Expanses) $1,631,51
Project Financing
project
-ost ano I4eenDursemenl
Open Container
1
HSIP Alternatives
Local Match
Allocations
Allocations
$76,418
Esimated
562.500
$1.704.013
Masunum Reimbursement
Rwmburwment to
Phase
Estmated Project Costs
Funds 4ype
Loaf % Panidpa',wrt for
Local Share Amount
(Estimated Cast - Local
Laraihy
jams* bon map down tw.}
lunar Type
Share)
(M. Ro- bunament
£at. VODT Expenaea)
relenin ineering
5111.631
HSIP
0%
s0
$111.631
s0
so
Total PE
$111,631
So $111,631 $109,131
Right of Wa d Utilities
Total RW
$0
alstnrction
S76.4i8 Open Container
0%
$0 576.418
$1.203.464 HSIP
0%
so $1,203.464
5312.500
Tram ortation Aternatives
20%
562.500
5250.000
so
s0
Total CH
51,592,382
$62.500
51,529.882
51.522,362
dial Estimated Coat
$1.704,013
562.500
$1.641,513
S1.63t,St3
Total Maximum Raimbursament b VOOT to Locality Less Local Share)51,6a1,5t
Estimated Total Rekilbursement LZ VOOT to Local[ Less Local Share and VDOT Expanses) $1,631,51
This project shelf be administered in accordance with VDO1's LeCaly Administered Projects Manual and Transportation Attenstives Program Guide
This Is a lon ted hinds pro)act. Any asponses above the 100% HSIP funds and comw*d [*dotal (80 %) and beat tmmmum 20' match} for TA hard% cod to H 100% LOCAUTY .sat.
Tins is a tinted limos project. The L—My shat be responsibio for any *dmUOnat lundY+q in a +cess W $1,641 5t3
Any neipbla, items identfied throughout project development vril not be reimbursable.
AN local funds included wt this Appendu have been lomtaly committed by the local government s bo>xd or council rasoknron
Elpibie VDOT project eapensss vat be raccvered as follows for TA e0% wig be deducted from the federal allocation and 20 vng loo deducted /rom re:mbursemenl requests
This project is funded .1h fadaral-aid Hgtmay Safety Improvement Program iHSiP) funds. These funds must be obligated w0wrt t2 months or eg6Gaeon and expanded vinh 38 menms of
The DEPARTMENT we conduct all environmental studies necessary to complete an anvuonmental document in compliance wdh the National Erwronmema Pokey Act The LOCAL1TV d
sponsible for Implementing any environmental com mtments from the envcorimental document- In addmon, the LOCAL. TY is restxarlsibie for obu8 ing any water quality permits and Conduct -Ag
iy required hazardous materials due diligence efforts. VDOT's estimated cost for the environmereal document and studies .1 be provided to me ktc36N and deducted from me MAC'
For Transportation Atemauves projects. the LOCALITY snap manta:n the prefect "have it mantained in a manner satisfactory m the Cepanment for its usehs 42e and nuke ample previsions
ich yew for such maintenance unless oetermse agreed to by the DEPARTMENT. Failure to do so, or the sale of a TAP funded imp+oxement rnor io the upecuwns as identified m the TAP
Lida, may require repayment of federal funds .
in accordance worm CTB pokey the project must be under construction by September 30. 2021 or the federal Transportation Ahemauves Program allwai+on may to wbmm to do- allocation
In accordance oath Chapter 12.1.3 iScoprig Process Raquuements) M the LAP Manual, the locality their compiele project scopng on or before August 1: 20!8
Autnortzed Locality OffKfal and Date
Typed or ported name Of person Signing
Rovmed..lune 15, 2016
AOhomed 400T Off val and Date
Jay Guy, Program Manager
Typed or printed name of person signing
Project Financing
Transportation
Open Container
1
HSIP Alternatives
Local Match
Allocations
Allocations
$76,418
51.315.045 $250,000
562.500
$1.704.013
This project shelf be administered in accordance with VDO1's LeCaly Administered Projects Manual and Transportation Attenstives Program Guide
This Is a lon ted hinds pro)act. Any asponses above the 100% HSIP funds and comw*d [*dotal (80 %) and beat tmmmum 20' match} for TA hard% cod to H 100% LOCAUTY .sat.
Tins is a tinted limos project. The L—My shat be responsibio for any *dmUOnat lundY+q in a +cess W $1,641 5t3
Any neipbla, items identfied throughout project development vril not be reimbursable.
AN local funds included wt this Appendu have been lomtaly committed by the local government s bo>xd or council rasoknron
Elpibie VDOT project eapensss vat be raccvered as follows for TA e0% wig be deducted from the federal allocation and 20 vng loo deducted /rom re:mbursemenl requests
This project is funded .1h fadaral-aid Hgtmay Safety Improvement Program iHSiP) funds. These funds must be obligated w0wrt t2 months or eg6Gaeon and expanded vinh 38 menms of
The DEPARTMENT we conduct all environmental studies necessary to complete an anvuonmental document in compliance wdh the National Erwronmema Pokey Act The LOCAL1TV d
sponsible for Implementing any environmental com mtments from the envcorimental document- In addmon, the LOCAL. TY is restxarlsibie for obu8 ing any water quality permits and Conduct -Ag
iy required hazardous materials due diligence efforts. VDOT's estimated cost for the environmereal document and studies .1 be provided to me ktc36N and deducted from me MAC'
For Transportation Atemauves projects. the LOCALITY snap manta:n the prefect "have it mantained in a manner satisfactory m the Cepanment for its usehs 42e and nuke ample previsions
ich yew for such maintenance unless oetermse agreed to by the DEPARTMENT. Failure to do so, or the sale of a TAP funded imp+oxement rnor io the upecuwns as identified m the TAP
Lida, may require repayment of federal funds .
in accordance worm CTB pokey the project must be under construction by September 30. 2021 or the federal Transportation Ahemauves Program allwai+on may to wbmm to do- allocation
In accordance oath Chapter 12.1.3 iScoprig Process Raquuements) M the LAP Manual, the locality their compiele project scopng on or before August 1: 20!8
Autnortzed Locality OffKfal and Date
Typed or ported name Of person Signing
Rovmed..lune 15, 2016
AOhomed 400T Off val and Date
Jay Guy, Program Manager
Typed or printed name of person signing
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2018.
No. 41199- 080618.
A RESOLUTION authorizing acceptance of the funding from the FY2019 -2020 Medicaid
Expansion from the Commonwealth of Virginia to the City of Roanoke ( "City ") through the Virginia
Department of Social Services ( "VDSS "); establishing six new positions in the Department of Social
Services; and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts funding from the Commonwealth of Virginia in
the amount of $310,245 to be used for establishing six new positions in the City's Department of
Social Services, which includes four Benefit Program Specialists, one Senior Benefit Program
Specialist and one Senior Client Services Specialist, which amount includes a required 15.5% local
match of $48,088 to be paid by the VDSS for the FY2019 only and paid by the City thereafter, as
more particularly set forth in the City Council Agenda Report dated August 6, 2018.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents necessary for the City to accept the aforementioned funding in a form approved by the
City Attorney and to establish the above referenced six new positions within the City's Department
of Social Services.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing funding.
ATT ST:
City Clerk.
R- Authorize funding for Medicaid Expansion FY2019 -2020- to establish new positions Social Services (8.6 -16)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2018.
No. 41200 - 080618.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for Medicaid expansion as set forth by the Virginia General Assembly, amending and
reordaining certain sections of the 2018 -2019 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2018 -2019 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Salaries
Overtime Wages
Temporary Wages
Retirement
401 H Health Savings Match
FICA
Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
Administrative Supplies
Equipment
Revenues
Social Services General Administration
01- 630 - 5311 -1002
01- 630 - 5311 -1003
01- 630 - 5311 -1004
01- 630 - 5311 -1105
01- 630 - 5311 -1117
01- 630 - 5311 -1120
01- 630 - 5311 -1125
01- 630 - 5311 -1126
01- 630 - 5311 -1130
01- 630 - 5311 -1131
01- 630 - 5311 -2030
01- 630 - 5311 -2035
4
114,580
63,000
14,448
19,523
1,145
14,691
26,230
1,226
1,500
320
3,582
50,000
01- 110 - 1234 -0676 $ 310,245
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:.
City ler .
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Appropriation of Funding for Medicaid Expansion
Background:
On May 30, 2018 the Virginia General Assembly passed a FY2019 -2020
biennium budget that included Medicaid expansion and the Appropriation Act
for this budget was signed by the Governor on ,June 7, 2018. The budget
included $21.5M in administrative funding to assist with the increased volume
of Medicaid applications.
The Virginia Department of Social Services (VDSS) estimates that an additional
400,000 individuals statewide will become eligible for Medicaid services
beginning ,January 1, 2019.
Considerations:
The City's share of the administrative funding is $310,245 which will assist with
an expected increase of 7,000 new applications for Medicaid.
This administrative allocation includes a required 15.5% local match of
$48,088. VDSS will cover the local match for FY2019 only to allow local
departments of social services time to request the funding from localities for
FY2020.
City Council authorization is needed to accept and appropriate the funding for
Medicaid expansion and authorize the establishment of six new positions in the
Department of Social Services - four Benefit Program Specialists, one Senior
Benefit Program Specialist and one Senior Client Services Specialist.
Recommended Action:
Authorize the City Manager to accept funding from the Commonwealth of
Virginia and establish six new positions in Social Services.
Adopt the accompanying budget ordinance to increase the revenue estimate in
the amount of $310,245, and to appropriate funding in the amount of
$310,245 to expenditure accounts for Social Services programs.
----------- -- - -- - -- - - - --
Robert S. Cowell; jr:..
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Asst. City Mgr. for Community Development
Amelia C. Merchant, Director of Finance
Steven Martin, Director of Human and Social Services
#CM 18-00112
2
V�r
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2018.
No. 41201 - 080618.
A RESOLUTION supporting four applications and authorizing the City Manager to
submit such applications to the Virginia Department of Transportation (VDOT) for funds from
the SMART SCALE Program for certain projects; and authorizing the City Manager to take
certain actions in connection with such projects.
WHEREAS, the City of Roanoke desires to submit applications for an allocation of funds
provided by VDOT from the SMART SCALE Program for the projects referred to in the City
Council Agenda Report dated August 6, 2018, to this Council.
THEREFORE, BE IT RESOLVED BY THE Council of the City of Roanoke that:
1. The City Council hereby supports the applications referred to herein and hereby
authorizes the City Manager to submit such applications to VDOT for funds from VDOT's
SMART SCALE Program for the following four projects, as more particularly described in the
City Council Agenda Report dated August 6, 2018:
a. Orange Avenue (Route 460) between the intersections of King Street and Blue
Hills Drive /Mexico Way.
b. Valley View Boulevard and Aviation Drive.
C. 13th Street, SE from approximately Church Avenue to Norfolk Avenue.
d. Main Street Corridor Improvements from Wasena Avenue to 8th Street SW.
2. The City Manager is further authorized to take such further actions and execute such
further documents, approved as to form by the City Attorney, as may be necessary to submit the
above applications and to furnish such additional information as may be required for such
applications.
ATTE
ity Clerk KA
R -VDOT — Authorize Request VDOT SMART SCALE Program funds FY2019- FY2020 (8.6.18)
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: SMART SCALE Resolution of Support
Background:
Authorized by the Virginia General Assembly in 2014, SMART SCALE is a
biannual statewide prioritization process for the funding of transportation
projects using the following criteria: improvements to safety, congestion
reduction, accessibility, land use, economic development and the environment.
As a locality with a population under 200,000, the City is eligible to submit a
maximum of four (4) applications to be scored and ranked against other
proposed transportation projects throughout the Commonwealth.
Considerations:
For the current Smart Scale application period, City staff plans to submit the
following four (4) applications for funding:
• Orange Avenue (Route 460) between the intersections of King Street and
Blue Hills Drive /Mexico Way - This project would: 1) extend the
westbound turn lane at the intersection of Orange Avenue and King
Street; 2) implement safety countermeasures at each of the signalized
intersections of King Street and Blue Hills Drive; 3) provide enhanced
pedestrian accommodations at the intersection of Orange Avenue and
King Street by adding pedestrian signals, crosswalks, and a refuge island.
Total estimated cost of $2.39 million.
• Valley View Boulevard and Aviation Drive - This project would provide
pedestrian accomodations from the Roanoke - Blacksburg Regional Airport
to Valley View Mall. Total estimated cost of $2.S1 million.
• 1311 Street S.E. from approximately Church Avenue to Norfolk Avenue -
This project would provide pedestrian, bicycle, paving and drainage
improvements, building upon a previously funded project along 1311
Street S.E. from .Jamison Avenue to Church Avenue. Total estimated cost
of $7.1 million.
• Main Street Corridor from Wasena Avenue to 8` Street - In conjunction
with the upcoming Wasena Bridge project funded through the City's CIP
program, this project seeks funding for the construction of dedicated
bike lanes on the bridge and a mini - roundabout to replace the traffic
signal at Main Street /Elm Avenue and Ferdinand Avenue. Total estimated
cost of $3.841 million.
One of the program requirements is a resolution of support from the local
governing body that will be included with the applications.
Recommended Action:
Adopt the accompanying resolution in support of the City's applications.
Authorize the City Manager to take such further actions and execute such
documents, approved as to form by the City Attorney, and to furnish additional
information and /or documents as may be required for these Smart Scale
application
-- - - - - -- - - ------- - - - - --
Robert . Cowell, ,J r.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia Merchant, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Mark D. ,Jamison, P.E., PTOE, Transportation Division Manager
Luke Pugh, City Engineer
2
"6
VVY
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2018.
No. 41202- 080618.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
Compensation Board for a Commonwealth's Attorney Office staff position, amending
and reordaining certain sections of the 2018 -2019 General Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2018 -2019 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Salaries
Retirement
FICA
Life Insurance
Salary Lapse
Revenues
Commonwealth's Attorney
01- 150- 2210 -1002 $
71,198
01- 150- 2210 -1105
1,516
01- 150- 2210 -1120
5,448
01- 150- 2210 -1130
199
01- 300 - 9410 -1090
(17,777)
01- 110 - 1234 -0610 $ 60,584
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
J I�I1�
City Clerk.
Y
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Request for New Commonwealth Attorney I Position
Background:
The Commonwealth's Attorney Office currently has a funded Attorney I
position in the Commonwealth of Virginia State Compensation Board budget.
The position has been vacant for several years. Any locality in the
Commonwealth that elects to employ the use of body worn cameras for its law
enforcement officers are required to hire one entry level Assistant
Commonwealth Attorney. Due to the increase in workload brought about by the
review of body -worn camera footage, the Commonwealth's Attorney Office feels
that the position is critical to fill. The State Compensation Board advised the
Commonwealth's Attorney Office to utilize the position going forward. If the
position is not used, the Commonwealth's Attorney Office will be at risk of
losing the position in the next budget year.
Considerations:
The Commonwealth of Virginia will reimburse the City at an annualized rate of
$55,046 in salary and $5,538 in fringe benefits. The City pay plan calls for this
position to be classified as a Grade 16 Commonwealth Attorney I position with
a minimum annual salary $62,191 with accompanying benefits. To fund the
portion of the salary and fringe benefits not funded by the Compensation
Board, minimum funding in the amount of $17,777 will be required of the City
and will be funded through salary lapse.
Recommended Action:
City Council authorize the addition of one new, full -time Commonwealth
Attorney I position and accept funding from the Compensation Board for
$55,046 in salary and $5,538 in fringe benefits as outlined above. Adopt the
accompanying budget ordinance to increase the revenue estimate by the
$55,046 in salary and $5,538 in fringe benefits and appropriate funding
totaling $78,361 to expenditure accounts in the budget of the Office of the
Commonwealth's Attorney.
f
-- ----- - - ---------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director of Finance
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2018.
No. 41203- 080618.
A RESOLUTION authorizing the City Manager's issuance and execution of
additional Amendments to the City's Contract with AECOM Technical Services, Inc.,
for additional professional services for the fifth year of the City's Transportation
Structures Inspection Program (2014- 2018); and authorizing the City Manager to take
such actions and execute such documents as may be necessary to provide for the
implementation, administration, and enforcement of such Amendments to the above
mentioned Contract, as well as the Contract itself.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to
issue and execute additional Amendments as may be necessary to the City's Contract
with AECOM Technical Services, Inc., for additional professional services for the fifth
year of the City's Transportation Structures Inspection Program (2014- 2018), which
includes inspecting 20 structures, all as more fully set forth in the City Council Agenda
Report dated August 6, 2018.
2. The form of such Amendments shall be approved by the City Attorney.
3. Such Amendments will provide authorization for additions to the work,
with an increase in the amount of the Contract and provided the total amount of all such
Amendments will not exceed an additional $115,421.00, which includes an Amendment
No. 4 for $105,421.00, all as set forth in the above Agenda Report.
R -AECOM Technical Services Contract Amendment No. 4 (8.6.18)
4. The City Manager is further authorized to take such actions and execute
such documents as may be necessary to provide for the implementation, administration,
and enforcement of such Amendments to the above mentioned Contract, as well as the
Contract. All such documents shall be approved as to form by the City Attorney.
ATTEST:
City Clerk.
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of August, 2018.
No. 41204 - 080618.
A RESOLUTION authorizing the City Manager's issuance and execution of
additional Amendments to the City's Contract with Mattern & Craig, Inc., for additional
professional services for the fifth year of the City's Transportation Structures Inspection
Program (2014- 2018); and authorizing the City Manager to take such actions and
execute such documents as may be necessary to provide for the implementation,
administration, and enforcement of such Amendments to the above mentioned Contract,
as well as the Contract itself.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to
issue and execute additional Amendments as may be necessary to the City's Contract
with Mattern & Craig, Inc., for additional professional services for the fifth year of the
City's Transportation Structures Inspection Program (2014- 2018), which includes
inspecting 26 structures, all as more fully set forth in the City Council Agenda Report
dated August 6, 2018.
2. The form of such Amendments shall be approved by the City Attorney.
3. Such Amendments will provide authorization for additions to the work,
with an increase in the amount of the Contract and provided the total amount of all such
Amendments will not exceed an additional $123,058.69, which includes an Amendment
No. 13 for $113,058.69, all as set forth in the above Agenda Report.
R -Mattern & Craig Contract Amendment No. 13 (8.6.18)
4. The City Manager is further authorized to take such actions and execute
such documents as may be necessary to provide for the implementation, administration,
and enforcement of such Amendments to the above mentioned Contract, as well as the
Contract. Such documents shall be approved as to form by the City Attorney.
ATTEST: �..._.
City Clerk.
R- Mattern & Craig Contract Amendment No.5.(8.6.18) 2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: August 6, 2018
Subject: Amendments to Two Contracts for the Transportation
Structures Inspection Program (2014 -2018) Year Five of Five
Background:
In 1978, Congress passed the Surface Transportation Act, requiring that all
bridges and culverts over 20 feet in length, including "off Federal Aid System"
structures, be inspected annually or biannually, depending on construction type.
Inspections are due this calendar year on 46 structures in the City of Roanoke.
A Contract dated .June 30, 2014, was issued to AECOM Technical Services, Inc.
( AECOM) for the Transportation Structures Inspection Program (2014 -2018)
(Program) with years two thru five to be negotiated based on the number of
structures to be inspected in each of those subsequent years. A similar Contract
dated duly 8, 2014, was issued to Mattern & Craig, Inc. for the Program as the
inspection of the structures is rotated among different consultants.
Amendments were done for each Contract for years two, three, and four and
Amendments are now needed for year five.
AECOM has agreed to inspect 20 structures for the cost of $105,421 for year
five. Mattern & Craig, Inc. has agreed to inspect 26 structures for the cost of
$1 1 3,058.69 for year five.
The City Engineer has also recommended that $10,000.00 be added to each
Contract to cover any contingencies that may arise during the provision of the
professional services for year five. This will result in a total Amendment amount
for AECOM not to exceed $115,42 1 .00 and a total Amendment amount for
Mattern & Craig, Inc. not to exceed $123,058.69.
Considerations:
The proposed Amendments to each of the above Contracts for the additional
services require City Council approval.
Funding in the amount of $218,479.69 for the two (2) fifth -year Amendments is
available in accounts listed below. Funding for the $20,000 to cover
contingencies will be determined when and if necessary.
$217,000.00 - 01- 530 - 4310 -3072, FY 19 Engineering Division Bridge Inspections
$1,479.69 - 08- 530 - 9552 -9003, FY19 Bridge Maintenance NC
Recommended Action:
Authorize the City Manager to issue and execute Amendments, approved as to
form by the City Attorney, to the City's Contract with AECOM Technical Services,
Inc., in an amount up to $115,421.00 (which includes an Amendment for
$105,421.00) for additional professional services as set forth above.
Authorize the City Manager to issue and execute Amendments, approved as to
form by the City Attorney, to the City's Contract with Mattern & Craig, Inc., in
an amount up to $123,058.69 (which includes an Amendment for $113,058.69)
for additional professional services as set forth above.
Authorize the City Manager to take such actions and execute such documents
as may be necessary to provide for the implementation, administration, and
enforcement of all such Amendments to the above mentioned Contracts, as well
as the Contracts themselves. The form of any such documents shall be
approved by the City Attorney.
Robert S. owell, fir.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
Luke E. Pugh, P.E., City Engineer
E
STEP11ANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk(wroanokeva.gov
August 7, 2018
Alan R. Hullette, Superintendent
Roanoke Valley Juvenile Detention Commission
498 Coyner Springs Road
Roanoke, Virginia 24012
Dear Mr. Hullette:
CECELIA F. MCCOV
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2018, you were appointed to replace Cassandra D. Altice (Roanoke Valley
Detention Center), an employee of a participating employer other than the City, as a
member of the Board of Trustees, City of Roanoke Pension Plan, for a four -year term of
office, retroactive to July 1, 2018, and ending June 30, 2022, pursuant to Ordinance No.
41154- 060418.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Board of Trustees, City of
Roanoke Pension Plan.
Sincerely,
Stephanie M. Moon R�y6olds, MC
City Clerk
Enclosures
pc: Amelia C. Merchant, Secretary, Board of Trustees, City of Roanoke Pension Plan
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of August 2018, ALAN R. HULLETTE, was
appointed to replace Cassandra D. Altice (Roanoke Valley Detention Center), as a
member of the Board of Trustees, City of Roanoke Pension Plan, for a four -year term of
office, retroactive to July 1, 2018, and ending June 30, 2022.
Given under my hand and the Seal of the City of Roanoke this seventh day of August
2018.
i y Clerk
1
STEPHANIE M. MOON 12EVNOLDS, MMC
City Clerk
J. Matthew Bullington
3230 Orchard Hill Road
Roanoke, Virginia 24018
. Dear Mr. Bullington:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
F, nwil: clerk(n)roanokeva.kov
August 7, 2018
CEC'ELIA F. MC'COV
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2018 you were reappointed as a member of the Mill Mountain Advisory Board
for a three -year term of office ending June 30, 2021.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving as a member of the Mill Mountain
Advisory Board.
Enclosures
pc: Nicole R. Ashby, Secretary, Mill Mountain Advisory Board
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of August 2018, J. MATTHEW
BULLINGTON was reappointed as a member of the Mill Mountain Advisory Board for a
three -year term of office ending June 30, 2021.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2018.
City Clerk .a�
STEYIIANIE M. MOON REYNOLDS, MM(
City Clerk
LaTron Brown
2006 East Main Street
Apartment #1
Salem, Virginia 24153
Dear Mr. Brown:
CITY OF ROANOKE
OF'F'ICE OF THE CITY CLERK
215 C;Ilureh Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk(riiroanokeva.Kov
August 7, 2018
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2018 you were reappointed as the Zoo representative of the Mill Mountain
Advisory Board for a three -year term of office ending June 30, 2021.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving as a representative of the Mill
Mountain Advisory Board.
Enclosures
pc: Nicole R. Ashby, Secretary, Mill Mountain Advisory Board
COMMONWEALTH OF VIRGINIA
To -wit:
A 7' Z 7 Z� 7 =� r• L �7
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of August 2018, LATRON BROWN was
reappointed as the Zoo representative of the Mill Mountain Advisory Board for a three-
year term of office ending June 30, 2021.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2018.
b�
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 8.53 -2541
Fax: (540) 853 -1145
E-mail: clerk(airoanokeva.gov
August 7, 2018
R. Brian Townsend
Assistant City Manager for Community Development
Roanoke, Virginia
Dear Mr. Townsend:
CF,CElAA F. MCCOY
Deputy City Clerk
CECEL.IA T. WEBS, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2018 you were reappointed as a City representative of the New River Valley
Commerce Park Participation Committee for a four -year term of office ending June 30,
2022.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving as a member of the New River
Valley Commerce Park Participation Committee.
Enclosures
pc: Christy Straight, Project Manager, Virginia's First Regional Industrial Facility
Authority, 6580 Valley Center Drive, Box 21, Radford, Virginia 24141
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of August 2018, R. BRIAN TOWNSEND was
reappointed as a City representative of the New River Valley Commerce Park
Participation Committee for a four -year term of office ending June 30, 2022.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2018.
N w
bra
City Clerk �`
STEPHANIE M. MOON REVNOLDS, MMC
City Clerk
Ariel Lev
2718 Tillett Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Lev:
CITY O:F' .ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (5440) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk(wroanokeva.8ov
August 7, 2018
CECELIA F. MCCOV
Deputy City Clerk
CECELIA T. WEBB, CIVIC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2018, you were appointed as a member of the Roanoke Arts Commission to
fill the unexpired term of office of Joseph L. Cobb ending June 30, 2020.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which may be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and
appreciation for your willingnes s
Roanoke Arts Commission.
Enclosures
Members of City Council, I would like to express
to serve the City of Roanoke as a member of the
inc ely,
to hanie �Moon Rey no s, M
City Clerk
pc: Melissa Murray, Secretary, Roanoke Arts Commission, w /application
Susan Jennings, Art and Culture Coordinator
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of August 2018, ARIEL LEV was appointed
as a member of the Roanoke Arts Commission to fill the unexpired term of office of
Joseph L. Cobb ending June 30, 2020.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2018.
City Clerk
S'T'EPIIANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: elerk(mroanokeva.gov
CEC'EL.IA F. MCC'OY
Deputy City Clerk
August 7, 2018
CECELIA 1'. WEBB, CMC
Assistant Deputy Cite Clerk
Linwood "Woody" Deans
4323 Belle Aire Circle, S. W.
Roanoke, Virginia 24018
Dear Mr. Deans:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2018, you were reappointed as a member of the Roanoke Civic Center
Commission for a three -year term of office ending September 30, 2021.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Roanoke Civic Center Commission.
Sincer ly,
Step anie M. Moon
City Clerk
Enclosures
b
� nom°
Rey i'ds, C
pc: June Woodward, Secretary, Roanoke Civic Center Commission
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of August 2018, LINWOOD "WOODY"
DEANS was reappointed as a member of the Roanoke Civic Center Commission for a
three -year term of office ending September 30, 2021.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2018.
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: Berk @roanokeva.gov
August 7, 2018
Stephen Willis
5044 Bruceton Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Willis:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2018, you were reappointed as a member of the Roanoke Civic Center
Commission for a three -year term of office ending September 30, 2021.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue your service to the City of Roanoke as a
member of the Roanoke Civic Center Commission.
Wepanie ,
M. Moon Re golds, C
City Clerk
Enclosures
pc: June Woodward, Secretary, Roanoke Civic Center Commission
COMMONWEALTH OF VIRGINIA )
} To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of August 2018, STEPHEN WILLIS was
reappointed as a member of the Roanoke Civic Center Commission for a three -year
term of office ending September 30, 2021.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2018.
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF 'FHE CH'v CLERK
215 Church Avenue, S. W., Roon) 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Pax: (540) 853 -1145
E-mail: cicrk( &roanokeva.gov
C ECELIA P. MCCOY
Deputy City Clerk
August 7 201
CECELIA T. WEBB, CMC
g ,
Assistant Deputy City Clerk
Michael L. Dame
1920 Deyerle Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Dame:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2018, you were appointed to replace Judy Jackson as a member of the
Roanoke Civic Center Commission for a three -year term of office ending September 30,
2021.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the
Roanoke Civic Center Commission.
Sincgrply,
-
te hanie M. Moon R old MC
City Clerk
Enclosures
pc: June Woodward, Secretary, Roanoke Civic Center Commission /w application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of August 2018, MICHAEL L. DAME was
appointed to replace Judy Jackson as a member of the Roanoke Civic Center
Commission for a three -year term of office ending September 30, 2021.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2018.
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
Cassy Ammen
4506 Eton Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ammen:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540)853-H45
E -mail: derk(im-oanokeva.gov
August 6, 2018
CECELIA F. MCCOV
Deputy City Clerk
CECEL.IA T. WEBB, CMC
Assislaot Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2018 you were appointed as a member of the Roanoke Public Library Board to fill
the unexpired term of office of Rachel H. Wheaton ending June 30, 2020.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of
Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Roanoke Public Library Board.
Enclosures
PC: Sheila Umberger, Secretary, Roanoke Public Library Board w /application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of August 2018, CASSY AMMEN was
appointed as a member of the Roanoke Public Library Board to fill the unexpired term of
office of Rachel H. Wheaton ending June 30, 2020.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2018.
ti
e
City Clerk
STEPHANIE M. MOON REVNOLDS, MMC
City Clerk
R. Gail Burruss
703 N. Battery Drive
Roanoke, Virginia 24019
Dear Ms. Burruss:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk(n)romwkeva.gov
August 7, 2018
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2018, you were reappointed as a member of the Roanoke Redevelopment
and Housing Authority for a four -year term of office ending August 31, 2022.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving to the City of Roanoke as a
member of the Roanoke Redevelopment and Housing Authority.
Sincerely,
Stephanie M. Moon Rey s, M,
City Clerk
Enclosures
c: Glenda Edwards Goh, Secretary, Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N.W., Roanoke, Virginia 24017
COMMONWEALTH OF VIRGINIA )
} To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of August 2018, R. GAIL BURRUSS was
reappointed as a member of the Roanoke Redevelopment and Housing Authority for a
four -year term of office ending August 31, 2022.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2018.
I )�Nfnyv�
�4" City Clerk
STE TAME M. MOON REYNOLDS, MMC
City Clerk
Timothy A. Witten
1806 Devon Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Witten:
CITY OF ROANOKE
OFFICE OF THE CIrTY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk(Wroanokeva.gov
August 7, 2018
CECELIA F. MCCOV
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2018, you were reappointed as a member of the Roanoke Redevelopment
and Housing Authority for a four -year term of office ending August 31, 2022.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue serving to the City of Roanoke as a
member of the Roanoke Redevelopment and Housing Authority.
Sine ly,
.. m
Stephanie M. Moon Re old , rMOC
City Clerk
Enclosures
c: Glenda Edwards Goh, Secretary, Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N.W., Roanoke, Virginia 24017
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of August 2018, TIMOTHY A. WITTEN was
reappointed as a member of the Roanoke Redevelopment and Housing Authority for a
four -year term of office ending August 31, 2022.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2018.
-5 �' a
City Clerk
STE1111AN1E M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY C[,ERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk(niroanokeva.gov
CECELIA F. MCCOV
Deputy City Clerk
August 6, 2018
g
CEC ELIA T. WEBB, CMC
Assistant Deputy City Clerk
Peter Volosin
510 Mountain Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Volosin:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 6, 2018, you were appointed to replace Braxton G. Edward Naff as a Citizen
Representative of the Roanoke Valley - Alleghany Regional Commission for a three -year
term of office ending June 30, 2021.
Enclosed you will find a Certificate of vour appointment and an Oath or Affirmation of
Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke. located on the third floor of the Roanoke Citv Courts Facilitv, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a Citizen Representative of the
Roanoke Valley - Alleghany Regional Commission.
Sincpf ly,
CIA
Stephanie M. Moon e of s, C
City Clerk
Enclosures
c: Wayne G. Strickland, Executive Director, Roanoke Valley- Alleghany Regional
Commission, P. O. Box 2569, Roanoke, Virginia 24010 w /application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the sixth day of August 2018, PETER VOLOSIN was
appointed to replace Braxton G. Edward Naff as a Citizen Representative of the
Roanoke Valley - Alleghany Regional Commission for a three -year term of office ending
June 30, 2021.
Given under my hand and the Seal of the City of Roanoke this seventh day of
August 2018.
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: cicrk(rnroanokeva.gov
August 15, 2018
Judy Jackson
1211 Orange Avenue, N. W.
Roanoke, Virginia 24017
Dear Ms. Jackson:
CECELIA F. MCCOY
Depoty City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Your term of office as a member of the Roanoke Civic Center Commission will expire on
September 30, 2018.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Civic Center
Commission from December 18, 2006 to September 30, 2018. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
S,incer ly,
a
Stephanie M. Moon Re olds, C
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
Judy Jackson
AS A MEMBER OF THE
ROANOKE CIVIC CENTER COMMISSION
FROM DECEMBER 18, 2006
TO SEPTEMBER 30, 2018
ON THIS 15TH DAY OF AUGUST , 2018
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
.APPROVED:
/ r
SHERMAN P. LEA, SR.
MAYOR
ATTEST:
STEPHANIE M. MO T RED DS
CITY CLERK '°�
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk(ti�roanokeva.gov
August 15, 2018
Braxton G. Edward Naff
2131 Deyerle Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Naff:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Your term of office as a member of the Roanoke Valley - Alleghany Regional
Commission expired on June 30, 2018.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Valley - Alleghany
Regional Commission from February 6, 2012 to June 30, 2018. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
Braxton G. Edward Naff
AS A MEMBER OF THE
ROANOKE VALLEY- ALLEGHANEY
REGIONAL COMMISSION
FROM FEBRUARY 6, 2012
TO JUNE 30, 2018
ON THIS 15TH DAY OF AUGUST , 2018
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
ATTEST:
SHERMAN F LEA, SR. STEPHAIVIE M. NfQ03N OLDS
MAYOR CITY CLERK
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
Cassandra D. Altice
3386 Melody Avenue
Roanoke, Virginia 24018
Dear Ms. Altice:
CITY OF ROANOKF;
OFFICE OF TFIE CryI N CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1530
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: derk(wroanokeva.gov
August 15, 2018
CECEL.IA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Your term of office as a member of the Board of Trustees, City of Roanoke Pension
Plan expired on June 30, 2018.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Board of Trustees, City of
Roanoke Pension Plan from June 16, 2014 to June 30, 2018. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
Stephanie M. Moon Reyn s, M
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
Cassandra D. Attice
AS A MEMBER OF THE
BOARD OF TRUSTEES, CITY OF ROANOKE PENSION PLAN
FROM JUNE 16, 201 4
TO JUNE 30, 2018
ON THIS 11TH DAY OF AUGUST , 20I S
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
Wm--- / ,
SHERMAN P. LEA, SR.
MAYOR
ATTEST:
9 AA
STEPHANIE M
. ON
RE OLDS
CITY CLERK
ROANOKE COUNTY BOARD OF
SUPERVISORS
ROANOKE CITY COUNCIL
AUGUST 8, 2018
11:30 A.M.
ROANOKE COUNTY ADMINISTRATION CENTER
5204 BERNARD DRIVE,
ROANOKE, VIRGINIA 24018
FOURTH FLOOR TRAINING ROOM
I`_[ ` l
A. Roanoke County Board of Supervisors Call to Order — Chair Martha B.
Hooker
B. Roanoke City Council Call to Order — Mayor Sherman P. Lea, Sr.
Council Members Djuna Osborne and Anita Price arrived late.
C. Requests to postpone, add to or change the order of agenda items:
Item 1-1.2. — Closed Session for Roanoke County Board Supervisors was
removed.
D. Regional Transit Discussion — Kevin Price, General Manager of the Greater
Roanoke Transit Company
During briefing, Council Member Osborne entered the meeting
(11:39 a.m.); and Council Member Price entered the meeting at
12:05 p.m.)
E. Shared Planning Initiatives — Philip Thompson, Roanoke County Acting
Director of Planning; Chris Chittum, Roanoke City Planning Director
F. Presentation regarding Virginia Tech Carilion Research Institute
(VTCRI) /Virginia Tech Carilion School of Medicine (VTSOM) at the VTC
Health Science and Medicine Campus — Dr. Michael Friedlander, VTCRI
G. Recessed and Adjourned. 1:02 p.m.
13
W=1
Roanoke, Virginia
Greater Roanoke Transit Company (GRTC)/Valley Metro
• Background
■ GRTC is a private, non - profit, public service corporation wholly owned by the City of
Roanoke.
■ Governed by a seven member Board of Directors.
• Transit Services
• Base /Fixed Routes — 33 (Outbound and Inbound)
• 1 hour headway
• 30 minute headway A.M. Peak (6:15 to 8:45) and P.M. Peak (3:45 to 6:45)
• Paratransit via RADAR
• Star Line Trolley
• Smart Way
• Smart Way Express
• Budget
■ Total Budget - $10.7 million
• Passenger /Other Revenue — 23.5%
• State /Federal - 50.8%
• Local Subsidy /Other Support — 25.7%
• Future Vision
■ Transit Vision Plan, approved by the Roanoke Valley Transportation Planning
Organization, is foundation document for transit service planning in the Roanoke
Valley.
■ Expansion of existing service area to create a regional transit network.
■ Short -term Recommendations focus on expanding service area to include:
• Hollins
• Electric Road Corridor
• Glenvar
• Bonsack
• Exit 140 Park and Ride (Served via Smart Way)
• Roanoke Centre for Industry and Technology (Served via a.m. and p.m. express
service)
Roanoke, Virginia
• Medium -term Recommendations focus on increasing frequency of service between
activity centers and making new connections within the existing and short -term service
area to include:
• Daleville
• Clearbrook
• Vinton
• South and East Roanoke County
■ Long -term Recommendations focus on increasing the frequency of service, hours of
service, and Sunday service. Additional recommendations include high frequency and
highly connected corridors between activity centers.
• Crossroads Shopping Area and Downtown Roanoke
• Downtown Salem and Downtown Roanoke
• Glenvar and Salem
• Tanglewood Mall and Downtown Roanoke
• Comprehensive Operational Analysis
■ Improve and strengthen the operational foundation of GRTC's existing service delivery
network within the context of and focus on the adjustments needed to implement the
Roanoke Valley Transit Vision Plan.
• Travel flows show logical connections between housing areas and retail /employment
areas.
• Relatively high level of service provided with good geographic coverage.
■ Recommendations for adjustments to current routes:
• Roanoke - Blacksburg Regional Airport
• Valley Gateway Boulevard
• Cave Spring
• Brandon Road Connector
o Originate at VTCRI and terminate at Lewis Gale Hospital
• Electric Road Corridor
o Route from Tanglewood Mall to VA Medical Center that provides transfer
opportunities to other routes
• Va Career Work Center /DMV /Hollins
o Route from Valley View Mall to Va Career Work Center, DMV, and Hollins
University
i Str
ategic Planning
August 8, 2018
� Alle ROANOKE
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• Community Engagement Efforts
• Community Feedback
• Potential Joint Implementation Efforts
• Next Steps
Future Strategic Planning Initiatives?
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Major Themes
• Walkability, bike - ability, ADA, connectivity to Roanoke
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• Expand park and recreation opportunities, especially
trails and activity spaces for kids
• Improve intersections along Route 419 for traffic &
pedestrians
• Upgrade commercial buildings and facades
• Streetscaping to improve experience & aesthetics —
"green it up"
• Placemaking to invigorate community: restaurants, retail,
and community spaces that build on local character
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Oak Grova Center Plan
Hollins Cen[er Plan
419 Town Ceinei Plan
Glenvar Community Plan
Holt —Area Plan
Mount Pleasant
Community Plan
Route 2n Comdor Study
Route 221 Area Plan
Vinton Are. Conic —
Plan
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Grate Center Plan
Oak Grove Center Plan
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Reimagine Oak Grove
We've been talking about how
Oak Grove could become a
new destination to. EAT.
SHOP. ENTERTAIN,
Oak Grove CONNECT.
We wrapped up four spring
meetings in March and May,
involving nearly 170 members of the public They
gave feedback on potential plans for the next 20
years, including Ideas for redevelopment improved
public spaces and multi-model transportation
options.
This information will help Roanoke County and the
City of Roanoke generate recommendations and
priorities for the area
Urn fl Iv Meet no N1
• ThamdaV. March 15 from 4 p.m. to 7 p.m.
- Saturday, March 24 from 9 a.m. to 12 p.m.
Comma Alv Meel no a2
Saturday, May 19 from 9 a.m. b 12 to m.
• Thursday, May 24 from 4 p.m. to 7 p.m.
Plan drivelling - Fall 2018
Planning Commission Public Hearing - winter 2018
Board of Supervisors Public Hea �ini - Winter 2018
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'ROANOKE
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Something is happening in SW Virginia!
Michael J. Friedlander, Ph.D.
Virginia Tech Vice President for Health Sciences and Technology
Executive Director, Virginia Tech Ca ri l ion Research Institute
Senior Dean for Research, Virginia Tech Carilion School of Medicine
friedIan @vtc.vt.edu
VTCSOM - 5 classes of 42 each graduated:
training scientist physicians
• 65 publications
41 first - author publications
• 28% of graduates have published
• 295 presentations at external meetings (42 podium talks)
• 14 awards at meetings
• 12 research fellowships awarded
• 100% residency match (93% to chosen specialty)
• 100% pass first take on USMLE step I, II, III exams
The VTC Research Institute:
providing innovation and discoveries for improved health for
citizens of Roanoke, Virginia, the U.S. and the world
(650 peer reviewed scientific publications; over 50,000 citations;
over 25 patents; 6 companies; over $100M in extramural funding; multiple
national /international honors /awards; coverage by world's major media)
www.research.vtc.vt.eau WC VirginiaTechCarihon
2 Riverside Circle, Roanoke, VA 24016 V 1 Research Institute
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I and Computational
sychology: Theories,
Igorithms Applications
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Stockholm. Sweden. July 14. 2018
The VTCRI's Warren Bickelito deliver a Keynote
address at Me-2-77 In ternational Joint Conference
on Artificial Intelligence and the 23rd European
Conference on Artificial Intelligence on:
"How large -scale social media analytics can be used
to identify the social media profile of addiction to
diagnose substance abuse disorder and implement
early intervention"
Previous Dorcas Cummings Memorial lecturers include:
Francis Crick:
Nobel laureate - structure of DNA
Francis Collins:
Director, National Institutes of Health
Rene Dubos:
Pulitzer winning microbiologist
Stephen J Gould:
evolutionary theory of punctuated equilibrium
Robert Ballard:
deep sea explorer found HMS Titanic
# VTC Research Institute Employees and Students
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Annual active
grant amount
$22,191,270
Annual pending
grant amount
$14,045,246
163 grants submitted
in last 12 months
(6.3 per PI)
24% hit rate
over last 12 months
VTCRI Extramural Grant Activity — FY18
Fiscal Year End Values of the VTCRI Grant Portfolio
$120,000,000
$100,000,000 El G ra nt I nd i rects
L Grant Directs
■ CTSA
$80,000,000
$60,000,000
$40,000,000
$20,000,000
FY10 FY11 FY 12 FY13 FY 14 FY15 FY16 FY 17 FY18
Bickel Lab Annual Funding
Kelly Lab Annual Funding
■ Annual Direct Grant
Funding
■ VTCRI Indirect down to
the lab
Philanthropy
r Annual Direct Grant Funding
VTCRI Indirect down to the
lab
On -Going Operations
Support
Endowment Funding
King -Casas Lab Annual Funding
■ Annual Direct Grant
Funding
VTCRI Indirect down to
the lab
On -Going Operations
Support
VTCRI researcher, VTCSOM student team up to teach
innovative treatment to Vietnamese therapists
(Miranda Gerrard, first -year VTCSOM student and VTCRI's Stephanie DeLuca in Hue, May, 2018)
TBMH graduate student and VTCSOM medical student
identify new target for treatment of malignant brain
tumors
PIK3CB/pllOp is a selective survival factor for glioblastoma
Neuro-Oncology
March, 2018
Kevin J Pridham, Lamvy Le, Sujuan Guo, Robin T Varghese, Sarah
Algino, Yanping Liang Renee Fajardin, Cara M Rodgers, Gary R
Simonds, Deborah F Kelly, Zhi Sheng
Intercalated Disc Extracellular Nanodomain Expansion in
Patients with Atrial Fibrillation
(TBMH student, VTCSOM Medical Student)
Tristan B. Raisch et al, 2018
1 0
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Steve Poelzing
VTCRI & BEAM
No -AF
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Matt Yanoff
VTCSOM student
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Tristan Raisch
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TBMH student
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Steve Poelzing
VTCRI & BEAM
No -AF
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Matt Yanoff
VTCSOM student
O
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1 0
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Steve Poelzing
VTCRI & BEAM
No -AF
m
Rob Gourdie, PhD
Prof, VTCRI & BEAM
Sudden cardiac death:
arrhythmias
THE PROBLEM
0
0 Gap junctions comprising connexin43
(green) at Intercalated Discs (red)
couple heart cells.
Redistribution of connexin43 in ischemic
hearts leads to arrhythmias and sudden
cardiac death.
John Chappell, PhD
Asst Prof
VTCRI & BEAM
Steve Poelzing, PhD
Assoc Prof
VTCRI & BEAM
VTCRI's Rob Gourdie
;� i
BEAM student Jade Montgomery
Int J Mol Sci. 2018 Jun 15;19(6)
CC /VTCSOM's Kurt Moyer
Connexin 43 -Based Therapeutics for Dermal Wound Healing
Montgomery J, Ghatnekar GS, Grek CL, Moyer KE, Gourdie RG
FirstString Research co- founded by the VTCRI's Rob Gourdie received a Tibbett's award from the U.S.
small business administration in a ceremony at the White House, recognizing FirstString's achievements in
developing innovative therapeutics for indications with high unmet therapeutic needs.
Int J Mol Sci. 2018 Jun 15;19(6)
Connexin 43 -Based Therapeutics for Dermal Wound Healing
Montgomery J, Ghatnekar GS, Grek CL, Moyer KE, Gourdie RG
t
VTCRI's VT Engineering
Rob Gourdie (BEAM)
(& BEAM) Rafael Davalos
VT Vet Medicine's
John Rossmeisl and
his lab lab
Carilion
Clinic's
Gary
Simonds
VTCRI's
Zhi Sheng
VTCRI's
Samy
Lamouille
VTCRI Commercialization Fellows Program
Harsh Deshpande, BEAM student - LaConte lab;
Daniel Hoagland, postdoc - Gourdie lab;
Ryan King, TBMH student - Poelzing lab
BEAM Diagnostics
VTCRI's Warren Bickel
Sara Snider - postdoc
Beacon App for alcohol misuse
Acomhal
VTCRI's Samy Lamouille
Cancer Stem Cell Therapeutics
VTCRI spinoff company recognized for innovation
VTCRI's Samy Lamouille, CEO of Acomhal Research Inc.
MDLinx'
On the Horizon
Key changes to mutated BRCA1
could restore cancer - fighting abilities
BRCA1 -BARD1
ScienceAdvances
AI HAAS
Scientists restore tumor - fighting structure
To mutated breast cancer proteins
September 20, 2017
Scientists restore tumor - fighting
structure to mutated breast cancer proteins
Structural Analysis of BRCA1 Reveals Modification Hot Spot
Debbie Kelly lab, VTCRI
Cartledge Charitable Foundation joins fight against breast cancer
with gift to Virginia Tech Carilion Research Institute
VTC partnership makes first real time brain chemical neurotransmitter
(dopamine and serotonin) measurements in awake humans
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1:1
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Neuropsychopharmacology, 43:1425 -1435, May, 2018
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First in U.S.
VTCRI, Roanoke, VA
Moving magnetoencephalography towards real -world applications with a wearable system
Elena Boto et al, Nature, May, 2018
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Insightec - Tirat Carmel Israel
VTCRI selected as U.S. development site for focused ultrasound technology
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VTCRI's Stephen LaConte leads MR guided FUS neuromodulation development team
Stephen
LaConte, PhD
VTCRI
VTCRI leads effort to develop
test for
mild
traumatic brain injury
($1 M award from
VBHRC
and
BrainBox)
Mike
Friedlander, PhD
VTCRI
National multi -site mTBI demonstration project to launch; Roanoke, Pittsburg, Houston
VTCRI, U. Pittsburg, Baylor College of Medicine
VTCVirginiaTechCarihon
Research Institute
SMART HEALTH
(http://smarthealth.vtc.vt.edu/research-team/)
Technology Assisted Home Based Rehabilitation
Mike Mike Sid Richard Weiss,
Ste hanie Jia -Bin Huanu Aislin Robin Thanassis Aashit Shah, Joe Moskal
Mallenbaum MD MD
MD Orthopaedics Physical
Neurology VTCSOM /CC Medicine
VTCSOM/CC & Rehabilitation
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Electrical VTCRI Electrical & PhD PhD PhD Neurology PhD PhD
and Computer Computer Computer BEAM BEAM, VTCSOM/CC VTCRI Industrial &
Music System's
Engineering Engineering Science Engineering
NSF /NIH interagency Smart and Connected Health (SCH):
Connecting Data, People and Systems Program
Stephen
LaConte
PhD
VTCRI
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Opioids Research Consortium of Central Appalachia
West Virginia, Southwest Virginia, Eastern Kentucky, Southeast Ohio, East Tennessee, Western North Carolina
Appalachia accounts for almost 25%0 of the nation's opiate related deaths
Universities
• East Tennessee State University
• Marshall University
• University of Kentucky
• Virginia Tech
• West Virginia University
• Others
Healthcare systems
• Ballad Healthcare System
• Carilion Healthcare System
• West Virginia Healthcare
Treatment Centers
• Overmountain Treatment Center
Private sector
Virginia Tech Carilion Research Institute
CTRHB
Center for Transformative Research
on Health Behaviors
$1.1B in NIH funding FY18
Kim Horn, Ed.D.
HS &T
Warren Bickel, Ph.D
VTCRI — CTRHB
Bob Trestman, M.D
VTCSOM /CC
Matt Hulver, Ph.D.
HNFE - CTRHB
Biomaterials/
body- device
interfaces
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brain health
and disorders
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cardiovascular
science
Immunity/
infectious
disease
metabolism/
obesity
Cancerin
Health Sciences humans, lab animals Comparative Oncology
and Technology 11and companion animals Research Center
The VTCRI Biomedical Research Addition
Roanoke Health Sciences and Technology campus
Opening March, 2020
(25 -30 new research teams; 300 -400 employees)
LINAC
a-
D.
Scanning block face EM
The Roanoke Innovation Corridor
THE ROATNO TIMES
May 24, 2018
Economist says Tech, Carillon Roanoke campus will contribute at least
$465 million to economy within 8 years
The impact on the state's economy by Virginia Tech Carilion health sciences campus in Roanoke
will grow from $214 million today to $465.2 million annually within eight years, according to an
economist's conservative projection.
UAB Academic
d,ical Center
UAB Medical Center
$7 billion annual
economic impact
Birmingham's Highlands Bar and Grill
selected one of 10 best restaurants in
America