HomeMy WebLinkAboutCouncil Actions 10-04-18ROANOKE CITY COUNCIL
INFORMAL SESSION
OCTOBER 4, 2018
9:00 A.M.
CITY COUNCIL CHAMBER
ROOM 450
rxciAz 1 D U
COBB
41269- 100418
Call to Order -- Roll Call. All Present. (Council Member Osborne arrived
late.)
Welcome. Mayor Sherman P. Lea, Sr.
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 following the 2:00 p.m. session on Saturday, October 6 at 4:00 p.m. and
Sunday, October 7 at 4:00 p.m.; and video streamed through Facebook Live at
facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the
hearing impaired.
At this point, Council Member Osborne entered the meeting (9:05 a.m.)
ITEMS FOR ACTION:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(7 -0)
1
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss the 2018 Citizen of the Year Award, pursuant to
Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended.
(7 -0)
A communication from the City Attorney
Meeting to consult with legal counsel
consultation in an open meeting would
posture of the public body, pursuant to
(1950), as amended.
(7 -0)
requesting that Council convene in a Closed
pertaining to actual litigation, where such
adversely affect the negotiating or litigating
Section 2.2 -3711 (A)(7), Code of Virginia
Additional communication from the City Attorney requesting that Council convene in a
Closed Meeting to consult with legal counsel pertaining to actual litigation, where such
consultation in an open meeting would adversely affect the negotiating or litigating
posture of the public body, pursuant to Section 2.2 -3711 (A)(7), Code of Virginia
(1950), as amended.
(7 -0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
R. Brian Townsend, Assistant City Manager for Community Development,
recognized Dr. Rita D. Bishop, Superintendent of Roanoke City Public Schools;
Mayor Sherman P. Lea, Sr.; and Drs. Craig and Sharon Ramey, Distinguished
Research Faculty at the Virginia Tech Carilion Research Institute and Chief
Science Officers for Human Development, City of Roanoke; as the newest
members of the Campaign for Grade -Level Reading Council of Champions to be
inducted for their support of the Campaign for Grade -Level Reading and their
significant efforts to help students achieve reading proficiency by the end of the
third grade.
The City Attorney introduced Doug Barber, who will assume his official duties as
an Assistant City Attorney on October 8, 2018.
BRIEFINGS:
• Workforce Development Board (WOIA) Update - 20 minutes
Remarks were received and filed.
K,
At 9:59 a.m., the Mayor declared the meeting in recess for a Council
Legislative Committee meeting, with Council Member William D. Bestpitch
presiding.
At 11:12 a.m., the Council meeting was reconvened with Mayor Lea
presiding and all the Members of Council were in attendance.
• Jefferson Center Performance Beyond Campaign
Update - 20 minutes
Comments received and filed.
At 11:39 a.m., the Mayor declared the Council meeting in recess for a
Closed Meeting in the Council's Conference Room; and thereafter, to be
reconvened at 2:00 p.m. in the Council Chamber.
3
ROANOKE CITY COUNCIL
REGULAR SESSION
OCTOBER 4, 2018
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order - -Roll Call. All Present.
The Invocation was delivered by The Reverend Vannie L. Harrell, Lead
Pastor, Church Alive International Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Saturday, October 6 at 4:00 p.m., and Sunday, October 7 at 4:00 p.m.; and
video streamed through Facebook Live at facebook.com / /RoanokeVa. Council
meetings are offered with closed captioning for the hearing impaired.
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
Building and Fire Code Board of Appeals — two vacancies
Building Representative term of office ending June 30, 2021
Citizen Representative term of office ending June 30, 2021
City Planning Commission — two vacancies
Terms of office ending December 31, 2022
4
Human Services Advisory Board — one vacancy
Term of office ending November 30, 2022
Personnel and Employment and Practices Commission — one vacancy
Terms of office ending June 30, 2021
Access the City's homepage to complete an online application for the
abovementioned vacancies.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A proclamation declaring October 2018 as National Arts and Humanities Month.
Mayor Lea presented a ceremonial copy of the proclamation to Susan
Jennings, Arts and Culture Coordinator.
Recognition of the Commissioner of the Revenue.
Mayor Lea recognized the Honorable Sherman L. Holland, Commissioner of
the Revenue, on his certification from the Weldon Cooper for Public
Service and School of Continuing and Professional Studies and the
Commissioner of the Revenue Association of Virginia as a Master
Commissioner of the Revenue.
Mayor Lea announced that at the Virginia Municipal League Conference
held on Monday, October 1, 2018, in Hampton, Virginia, the City of Roanoke
was recognized as a Bronze Leader by the Institute for Public Health
Innovation as part of the Healthy Eating Active Living Cities and Towns
Campaign; and the City of Roanoke was named as a "Go Green Virginia
Platinum Community.
Mayor Lea presented the Awards to Nell Boyle, Sustainability Outreach
Coordinator; and Aisha Johnson, Assistant to the City Manager,
respectively.
Adopted Resolution No. 41269- 100418 recognizing and congratulating the
Honorable Anita James Price on her election as President of the Virginia
Municipal League for the 2018 -19 term; and offers its support to Ms. Price
as she commences her term of service. (7 -0)
Mayor Lea presented Council Member Price with a ceremonial copy of
Resolution No. 41269- 100418.
5
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Robert Gravely appeared before the Council with regard to proposed
changes in the Roanoke community.
Dawn Sandoval appeared before the Council regarding access to public
restrooms in the downtown area after business hours.
Bill Ballentine appeared before the Council to petition the City to purchase
a personal parcel of land that had been destroyed by arson.
4. CONSENT AGENDA:
(APPROVED 7 -0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C -1 Minutes of the regular meetings of City Council held on Tuesday,
September 4, 2018, and Monday, September 17, 2018.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from Martha S. Mavredes, CPA, Auditor of Public
Accounts, Commonwealth of Virginia, advising that the Commonwealth
collections and remittances of the Treasurer, City Finance Director,
Commissioner of the Revenue, Sheriff, and Commonwealth's Attorney indicated
for the year ended June 30, 2018, are in compliance with state laws, regulations
and other procedures relating to the receipt disbursement and custody of state
funds.
RECOMMENDED ACTION: Received and filed.
lei
C -3
5.
51
Reports of qualification of the following individuals:
Daniel J. Callaghan as City Attorney, Stephanie M. Moon Reynolds
as City Clerk, and Troy A. Harmon as Municipal Auditor of the City
of Roanoke for two -year terms of office, each, commencing
October 1, 2018 and ending September 30, 2020;
Aaron Cain Turner as a member of the Human Services Advisory
Board for a term of office ending November 30, 2018; and an
additional four -year term of office ending November 30, 2022;
Allan R. Hullette as a member of the Board of Trustees, City of
Roanoke Pension Plan for a four -year term of office retroactive to
July 2018, and ending June 30, 2022;
R. B. Lawhorn, Budget Manager, as a member (Assistant City
Manager for Operations Designee) of the Defined Contribution
Board to fill the unexpired term of office of Amelia C. Merchant,
former Management and Budget Director, ending June 30, 2021;
and
Ariel Lev as a member of the Roanoke Arts Commission to fill the
unexpired term of office of Joseph L. Cobb ending June 30, 2020.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
PUBLIC HEARINGS: NONE.
PETITIONS AND COMMUNICATIONS:
a. Presentation by Points of Diversity with regard to its work within the
community. Katie Zawacki, Board Chair, Spokesperson. (Sponsored by
Vice -Mayor Cobb and Council Member Price)
Remarks received and filed.
b. A communication from the Clerk of Circuit Court recommending
acceptance of Technology Trust funds from the Virginia Compensation
Board in connection with a Digital Media Conference System for the
courtrooms; and a communication from the City Manager concurring in the
recommendation.
Adopted Resolution No. 41270 - 100418 and Budget Ordinance No.
41271 - 100418. (6 -0, Council Member Dykstra was not present when
the vote was recorded.)
7
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Writer on the Bus - 10 minutes
Susan Jennings, Arts and Culture Coordinator, announced the
Writer on the Bus was Tim Thornton's "The Walking Man's Best
Friend Essays ".
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of the 2019 Virginia Sexual and Domestic Violence
Victim Fund Grant from the Virginia Department of Criminal Justice
Services.
Adopted Resolution No. 41272 - 100418 and Budget Ordinance
No. 41273-100418. (7 -0)
2. Acceptance of the Fiscal Year 2018 "Four- For - Life" Grant from the
Commonwealth of Virginia, Department of Health.
Adopted Resolution No. 41274 - 100418 and Budget Ordinance
No. 41275-100418. (7 -0)
3. Execution of additional amendments to the contract with THP
Limited, Inc., for additional services in all seven City parking
garages.
Adopted Resolution No. 41276- 100418. (7 -0)
4. Execution of an amendment of the contract with Magic City Motor
Corporation for auto body repair services for vehicles involved in
collisions.
Adopted Resolution No. 41277 - 100418. (7 -0)
N.
COMMENTS OF THE CITY MANAGER.
The City Manager shared the following comments:
Go Outside Festival
• October 12 to October 14
• River's Edge Sports Complex
• Go Outside Festival is a joint project between Roanoke Parks &
Recreation and Roanoke Outside Foundation.
• It is a one -of -a -kind community- driven event that attracts 35,000
visitors each year.
• The festival is designed for those who love all things outdoors,
showcasing all of the unique outdoor recreation activities that our
region has to offer.
• The public is invited to test drive a bike or stand -up paddleboard, learn
to fly cast, participate in a race, camp out, sample craft beer, take a
survival class.
• More information is available at www.roanokeaofest.com
Harvesting of the Fruits Potluck Dinner & Awards Celebration
• Friday, November 9, in Jefferson Center's Fitzpatrick Hall
• Sponsored by the Office of Neighborhood Services and Roanoke
Neighborhood Advocates, in partnership with Roanoke City Council.
• The event is free and dinner begins at 6 p.m.
• Citizens are invited to attend. The only requirements are:
• each participant is asked to bring a special dish to share with 8 -10
other participants, and
• you must confirm your attendance by registering on the city's
website or by calling 853 -5210.
• During the dinner, members of Roanoke City Council and Roanoke
Arts Commission will present the 2018 Neighborhood Partnership
Awards from the pool of submitted nominations received.
• Citizens may submit a nomination for an award. More information is
available at www.roanokeva.gov /neighborhoods, Look under
"Programs and Activities."
b. CITY ATTORNEY:
Amendment of the City Code in connection with the Real Estate
Taxes and Rehab Real Estate Tax Credit/Exemption Program.
Statements of Interest were submitted by Council Members
Dykstra and Garland.
Adopted Ordinance No. 41278 - 100418. (7 -0)
X
The City Attorney submitted a written report recommending authorization
for approval of a proposed Settlement Agreement in connection with the
case of Roanoke Lodging, LLC v. City of Roanoke regarding the Roanoke
Sheraton Hotel and Conference Center.
Adopted Ordinance No. 41279 - 100418. (7 -0)
8. REPORTS OF COMMITTEES:
a. Presentation of the Proposed 2019 Legislative Program. Council
Member William D. Bestpitch, Chair, Legislative Committee.
Adopted Resolution Nos. 41280 - 100418 and 41281 - 100418. (7 -0)
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: NONE.
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Price announced that the Annual Henry Street
Festival had been rescheduled to be held on Sunday, October 7 in
Elmwood Park, with gates opening at 11:30 a.m.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. See below.
CERTIFICATION OF CLOSED MEETING. (7 -0)
Reappointments /appointments as follows:
Appointed Anne Beckett to replace D. David Parr, Jr., and Shawn Swain to
replace Christopher M. Vail as members of the Architectural Review Board
for terms of office of four years, each, ending October 1, 2022.
Xavier Duckett to replace A. Damon Williams as a Director of the Economic
Development Authority for a term of office of four - years, commencing
October 21, 2018 and ending October 20, 2022. The City Attorney was
instructed to prepare the proper measure for adoption at a subsequent
Council meeting.
10
Appointed Amar Bhattarai to fill the unexpired term of office of Charlotte H.
Davis ending March 31, 2021; Jessie Coffman to fill the unexpired term of
office of Byron Lee Hamlar and Peter Volosin to fill the unexpired term of
office of Amanda C. Buyalos ending March 31, 2019, respectively, as
members of the Fair Housing Board.
Appointed Matthew Kelley as a member of the Parks and Recreation
Advisory Board to fill the unexpired term of office of Troy Michael Rech
ending March 31, 2021.
Appointed Roy Mentkow to replace Dr. William L. Lee and Savannah Taylor
to replace Katrina Hamlar as members of the Personnel and Employment
Practices Commission for terms of office ending June 30, 2021.
Appointed Sunni Purviance as a member of the Roanoke Neighborhood
Advocates to fill the unexpired term of office of Christina B. Hatch ending
June 30, 2019.
Reappointed Traffic Safety Officer Fatima Foster as a Law Enforcement
representative and appointed Chris Craft to replace Rick Clark as a Citizen
at Large representative on the Towing Advisory Board for terms of office of
three years, each, ending October 31, 2020.
12. RECESS - 3:38 P.M.
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL FRIDAY,
OCTOBER 12, 2018 AT 8:30 A.M., IN THE COMMUNITY ROOM, RALEIGH
COURT LIBRARY, 2112 GRANDIN ROAD, S. W., FOR THE ANNUAL
STRATGEIC PLANNING WORK SESSION.
11
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
EMAIL: MAYOR @ROANOKEVA.GOV
October 4, 2018
The Honorable Vice -Mayor Joseph L. Cobb and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Cobb and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed tedA list of current vacancies isoncludedlwth)the
Code of Virginia (1950), as amended.
agenda for this meeting.
Sincerely,
Sherman P. Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
October 4, 2018
Public
VACANCIES:
Two -Terms of office on the Architectural Review Board ending October 1, 2022.
Two -Terms of office (Building Representative) and (Citizen Representative) on the Building and Fire
Code Board of Appeals ending June 30, 2021.
Two -Terms of office on the City Planning Commission ending December 31, 2022.
Term of office on the Economic Development Authority ending October 20, 2022.
Three - Unexpired terms of office on the Fair Housing Board ending March 31, 2019 and March 31,
2021, respectively.
Term of office on the Human Services Advisory Board ending November 30, 2022.
Unexpired term of office on the Parks and Recreation Advisory Board ending March 31, 2021.
Three -Terms of office on the Personnel and Employment Practices Commission ending June 30,
2021.
Unexpired term of office on the Roanoke Neighborhood Advocates ending June 30, 2019.
Term of office (Citizen Representative) on the Towing Advisory Board ending October 31, 2020.
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
EMAIL: MAYOR @ROANOKEVA.GOV
October 4, 2018
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss the 2018 Citizen of the Year Award,
pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely, 4
Sherman P. Lea, Sr.
Mayor
SPL:ctw
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011.1595
Daniel J. Callaghan TELEPHONE 540. 853 -2431
City Attorney FAX 540 - 853 -1221
EMAIL: cityatty @roanokeva.gov
October 4, 2018
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Lea and Council Members:
Timothy R. Spencer
David L. Collins
Heather P. Ferguson
Laura M. Carini
Assistant City Attorneys
This is to request, pursuant to Section 2.2- 3711.A.7, Code of Virginia (1950), as
amended, that City Council convene a closed meeting for consultation with legal counsel,
pertaining to actual litigation where such consultation in open meeting would adversely
affect the negotiating or litigation posture of the City.
With kindest personal regards, I am
Sincerely yours,
Daniel J. p llaghan
City Attorney
DJC /lsc
c: Robert S. Cowell, Jr., City Manager
Stephanie M. Moon Reynolds, City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
Daniel J. Callaghan TELEPHONE 540- 853 -2431
City Attorney FAX 540 - 853 -1221
EMAIL: cityatty @roanokeva.gov
October 4, 2018
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Lea and Council Members:
Timothy R. Spencer
David L. Collins
Heather P. Ferguson
Laura M. Carini
Assistant City Attorneys
This is to request, pursuant to Section 2.2-3711.A.7, Code of Virginia (1950), as
amended, that City Council convene a closed meeting for consultation with legal counsel,
pertaining to actual litigation where such consultation in open meeting would adversely
affect the negotiating or litigation posture of the City.
With kindest personal regards, I am
Sincerely yours,
Daniel J. C aghan
City Attorney
DJC /lsc
c: Robert S. Cowell, Jr., City Manager
Stephanie M. Moon Reynolds, City Clerk
VIRGINIA
CAREER WORKS
BLUE RIDGE REGION
Individuals Served:, lu 2017 — June 2o18
New Enrollments
129
83
50
262
Continued Participants
81
50
40
171
TOTAL
210
133
90
433
Training & Employment Services: JUly 2017 — June 2o18
Received Training 1o6 65 32 203
Employment Placements 179
Incumbent Worker Traininiz
Businesses by Locality
• Botetourt County
• Roanoke City
Salem City
• Roanoke County
• Franklin County
64 Employees Trained
Total: $69,023
114 77 370
Workforce System Partners
• Virginia Employment Commission
• Dept. for Aging and Rehab. Services
• Dept. for Blind and Vision Impaired
• Adult Education /Literacy
• Total Action for Progress
• Goodwill Industries of the Valleys
• Virginia Western Community College
• Dabney S. Lancaster Community College
• Dept. of Social Services
Alleghany County
Stephen Bennett
Botetourt County
Jack Leffel, Jr.
Covington City
Tom Sibold, Jr.
Craig County
Kathi Toelke
Franklin County
E. Cline Brubaker
Roanoke City
Sherman P. Lea
Roanoke County
Martha Hooker
Salem City
John Saunders
Teresa Hammond, Alleghany County Chamber
of Commerce
Casey Nicely, Wells Fargo
Joyce Kessinger, Botetourt County EDA
Shawn Hildebrand, Craig - Botetourt Electric
Cooperative
David Olsen, WestRock
Bill Jones, HomeTown Bank
Phil Peters, Optical Cable Corporation
Todd Putney, Medical Facilities ofAmerica
Amanda Rogers, Wabtec Graham White
Joseph Brinley, IBEWio
Steve S. Martin, JATC
Karen Michalski - Karney, Blue Ridge Independent
Living Center
Kathy Hodges, The Franklin Center
Crystal Hall, Roanoke Redevelopment &Housing
Authority
Katherine Holcomb, Virginia Employment
Commission
Donnie Spangler, Region 5AdultEducation *� —
Dr. John Rainone, Dabney S. Lancaster
Community College
Dr. Milan Hayward, Virginia Western
Community College
Jill Loope, Roanoke County Economic
Development
Federal Workforce Funding Allocation Flow
US Department of Labor
Employment & Training
Administration
Commonwealth of Virginia
Local Area Grant Recipient
Roanoke City
♦
-- — — — — — — — — — — —
Fiscal & Administrative Agent
Virginia Community
College System
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Ae
Local Workforce Development Board ,r
Western Virginia Workforce
Development Board
Program Operator (Third- Party)
Ross Innovative Employment Solutions
-- — — — — — — — — — — —
Fiscal & Administrative Agent
I Roanoke Valley - Alleghany
Regional Commission
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VIRGINIA
CAREER WORKS
fl��J3_7I�Z��r7�Ci7�l
The following services can be provided by the WIOA Title I
Dislocated Worker Program to qualified individuals:
• Job search, job referral, and placement assistance;
• Career counseling;
• Labor market information;
• Assessments of skills and needs;
• Individual Employment Plan development;
• Occupational skills training; and
• Skills upgrading and retraining.
Training Services
The WIOA Title I Dislocated Worker Program's goal is to assist
qualified individuals in upgrading skills and gaining in- demand
credentials to secure self - sufficient employment. Training
services may include, but are not limited to:
• Occupational skills training;
•
On-the-job Training (OJT);
• Existing worker training;
• Registered Apprenticeship opportunities;
• Skills upgrading and retraining;
• Transitional jobs; and
• Contextualized training
Supportive Services
Supportive services to aide in the completion of education and
training may also be available, depending on the availability of
funds, to qualified dislocated workers, including, but not limited
to:
• Transportation assistance;
• Payment of credentialing /licensing fees;
• Childcare assistance;
• Books and training materials;
• Required uniforms and other work - related expenses; and
• Other items on a case -by -case basis.
VIRGINIA
CAREER WORKS
The following services can be provided by the WIOA Title I
Adult Program to qualified individuals:
• job search, job referral, and placement assistance;
• Career counseling;
• Labor market information;
• Assessments of skills and needs;
• Individual Employment Plan development;
• Occupational skills training; and
• Skills upgrading and retraining.
Eligibility
Adults who are 18 years and older, who are U.S. Citizens or
have the right to work in the U.S., and who have registered for
the Selective Service (if applicable) may be eligible to enroll in
the WIOA Title I Adult Program.
*Final eligibility determination will be completed by program managers.
The WIOA Title I Youth Program assists youth preparing for
post- secondary educational opportunities or employment.
Youth who are eligible for the WIOA Title I Youth Program may
receive services that include, but are not limited to:
• Work experience opportunities;
• Occupational skills training;
• On- the -job training (OJT);
• Dropout prevention;
• Tutoring and basic skills education;
• Leadership development;'
• Work readiness training; I
• Financial literacy;
• Career counseling; k
• Labor market information; and
• Supportive services.
J
VIRGINIA
CAREER WORKS
Labor Market Information
Virginia Career Works can provide you the expertise and
informational resources to help address your workforce and
economic questions and challenges. Through analysis of local
economic and employment data, Virginia Career Works can
help uncover key insights to drive your business and help develop
your recruiting strategy.
This information is provided at no cost and can answer questions like:
0
I want to expand my business, but how many workers are available?
I want to hire new employees, but how much should I pay them to be competitive in the region?
I can't find workers, where can I look for talented and qualified candidates?
Information that is available includes demographics, wage rates, target industries and demand occupations data, community
reports, commuter data, and other regional information.
Rapid Response Services
Virginia Career Works can assist businesses in the region that are currently or are potentially downsizing due to economic
factors or other circumstances, and provide services to its' employees to minimize impact on sustainability. These services can
include presentations to employees regarding services available in the region, resume, cover letter, and job application
development, as well as organization of hiring events prior to layoff dates.
Workforce Strategy & Planning
Whether your business is expanding or contracting, Virginia Career Works is here to assist you. Partnering with economic
development entities on the local and state level, we can connect you with information, resources, and planning opportunities
to help your business be competitive and successful in the future.
Federal Contractors - Section 03 Compliance t Federal contractors and subcontractors are required workforce be qualified individuals with disabilities and
specific actions must be taken in the areas of recruitment, training, record keeping, and policy. Our disability service agencies
can assist you in following these regulations with customized solutions for your business.
Disability Awareness Training
Create a positive work environment within your company.
We can train your staff regarding disability etiquette,
"people first" language and help them adopt best practices
for hiring, accommodating and communicating with workers
and customers with disabilities.
Workplace Accommodations
We can develop or revise job descriptions, identify reasonable
accommodations for prospective or existing employees
with disabilities or improve workplace accessibility.
Job Retention /Return to Work Services
In cases of disability due to illness or non - occupational injury, our disability services agencies can help reduce turnover and
training costs by providing solutions that keep valuable skills and expertise in your workplace.
Assistive Technology
consumers live
Devices, services, or accommodations may help and work independently as well as assist businesses to improve
can help identify potential resources for obtaining equipment
workplace accessibility. Our vocational rehabilitation agencies
through the Virginia Assistive Technology System, the Assistive Technology Loan Fund Authority, and Centers for
Independent Living.
Incumbent Worker Training
Do you need to provide training and education to your workforce to increase competitiveness and drive success?
Incumbent Worker Training programs provide funding assistance in the form of reimbursement to businesses to upgrade the
skills of their current employees, which enhances their expertise and makes your business more competitive. These funds can
be used to address changes or challenges to your business, including changes in management, new technology and /or
equipment, required skill changes, or changes in job functions.
On- the -fob Training
With our On-the-job Training (OJT) program, you can offset the cost of hiring and training new employees.
Businesses can receive wage subsidies of up to 50% of an eligible new worker's wages up to a maximum of $8,000 while the
employee is being hired, trained, and mentored to decrease their skills gap and become fully proficient in their new job.
Work Experience
Are you interested in eliminating the risk of hiring an employee that doesn't work out? Eligible work experience participants
receive incentive payments directly through Virginia Career Works and are able to provide the business with up to 300 hours
of labor at no cost. This minimizes the risk for the business and also provides job seekers the job readiness skills,
experience, and training to be an exemplary employee.
Customized Training
Customized training programs are available in our region to address the ever - changing opportunities and challenges faced by
businesses. Staff will work with you to design and implement custom training programs to update and improve the skills of
your workforce, increase employee engagement, improve company performance, and help you achieve your organizational
goals.
Registered Apprenticeships
Building a Registered Apprenticeship with your business has many advantages for you and for your employees. Investing in
Registered Apprenticeship means a commitment to the future success of your organization. The Registered Apprenticeship
program in the Commonwealth of Virginia is a training system that produces highly skilled workers to meet the demands of
employers competing in a global economy, through a combination of on- the -job training and classroom instruction.
Tax Credits & Other Local and State Incentives
There may be other tax credits and local or state incentive programs that your business can take advantage of if you are hiring,
expanding, or making capital investment in our region and the Commonwealth. Virginia Career Works can provide you
additional information on these incentives based on your business's current situation or connect you to the right people to
make it happen.
Advertise Your Job Openings
The Virginia Workforce Connection is an online labor exchange system provided to businesses at no cost. With access to over
15,000 job seekers in the Roanoke Valley - Alleghany region alone, advertising your job on the Virginia Workforce Connection
will ensure you get the qualified candidates you need to make your business succeed.
Additional items on the Virginia Workforce Connection include:
Ability to search for active resumes of job seeking candidates by
skills and abilities
JFree job posting and job order development
JLabor market information regarding in- demand careers and
wage information
Register online today by going to http: / /www.vawc.virginia.gov.
For instructions on how to use the system, on the left hand side of the
screen, click on Assistance Center and then QuickReference Cards.
Receive Pre - screened Candidates
Based on the required knowledge, skills, and abilities designated by your business, our staff can search and review resumes and
provide you with pre- screened, qualified candidates for your employment opportunities. By developing job orders and
advertising openings in the Virginia Workforce Connection, our labor exchange system can automatically populate skills and
abilities from labor market information, or you can develop customized lists of skill requirements.
Hiring and Recruiting Events
Would you like to be able to meet, interview, and hire ambitious go- getters in one exciting setting? Virginia's Blue Ridge
Works has the ability to conduct hiring events to meet your needs, whether the event be at your facility or a Virginia Career
Works Center. Tap into the largest number of career seekers as we organize the event and facilitate the connection to
qualified candidates.
Our Virginia Career Works Centers are also available for your use for individual or group interviews, as well as
training or conference events. Our Virginia Career Works Centers are located in Covington, Roanoke, and Rocky Mount.
Veteran Referrals
Virginia Career Works is committed to serving Veterans and their families to ensure their workforce needs are met. Our
Works Centers have dedicated staff on -site that assist the Veteran population with their employment and training needs.
Veterans are highly qualified and will be stable employees to help your business succeed.
Jefferson Center Campaign Highlights
• Jefferson Center's Performance Beyond Campaign was a successful solution to many acute
infrastructure needs
• Over $1.36mil has already been invested in capital repairs and upgrades (see slide for
categories of expenditures)
• Remaining work predominantly HVAC, common areas, and site beautification
• We are thankful for the City of Roanoke's support, which was a catalyst for other giving in the
community
• By supporting Jefferson Center, you support 18 tenant organizations, dozens or performing
arts partners, and thousands of others who benefit from Jefferson Center spaces
• Jefferson Center continues to focus on building our endowment to further the lifespan of our
important community asset
Through the current planning process, Jefferson Center will plot the path to many more years
of service to the community
Education Sl
4%
Office Spaces
9%
,Jefferson Crater 4 oundatio n
Perforr-nance € eyond Campaign Expenditures
Event Spaces
6%
IVAC Improvements
9%
is / Front Steps
10%
STE:PIfANIE N1. MOON REYNOLDS, MM(
City Clerk
CITY OF ROANOKE
OFFICE OF'rIIE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk(n roanokeva.gov
October 9, 2018
The Reverend Vannie L. Harrell, Lead Pastor
Church Alive International Church
P. O. Box 12346
Roanoke, Virginia 24024
Dear Reverend Harrell:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
On behalf of the Mayor and Members of the Roanoke City Council, I would like to
express sincere appreciation to you for delivering the Invocation at the regular meeting
of the Roanoke City Council, which was held on Thursday, October 4, 2018.
It was a pleasure meeting you and look forward to having you return to deliver
invocations at future Council meetings.
Sincerely,
.. . ..... L) 41,11
, a4s
Stephanie M. Moon Reyno tts, MM
City Clerk
SMR:aa
Qlfice Qf the Mayol
CITY OF + i_ e. OA Jl 1./ i...f
1w
�llullllll
OR
NATIONAL ARTS AND HUMANITIES MONTH
REAS, for more than two decades the month of October has been
nixed as National Arts and Humanities Month by arts and cultural
isations and communities, states, the White House and the United States
-ess;
WHEREAS, the arts and humanities — including music, dance, the graphic arts,
and literature— embodtr much of the accumulated wisdom and imagination of
humankind;
WHEREAS, the arts and humanities enhance and enrich the lives 0/every citi_en
q /'Roanoke :
WHEREAS, the arts and humanities plav a uniquely valuable role in the lives of
our families, our contununity, and our Nation;
WHEREAS, according to the economic analysis of'the arts and cultural industry
in the Citv of Roanoke, produced in Mav 2018, the indusay helped generate $35.8
million in new sales activity it, the region; and
WHEREAS, this analysis also shows that the arts crud cultural industry in the
City emplovs 108 full -time, 86 part -time and 524 seasonal or contract workers,
acrd serves almost 500,000 adults and children annually.
NOW, THEREFORE, 1, Sherman P. Lea, Sr., Mapor of the City of' Roanokv,
I ,,irginia, call upon its citiaens to celebrate and promote arts and cultural
activities and to participate in actions designed to support the arts and humanities
in the Roanoke Vtllev, do herew proclaim October 2018 throughout this great,
seven -time All - America Citv as National Arts and Humanities Month.
Given under our hands and the Seal of the Citv o% Roanoke this .lourth daY of
October in the vear twvo thousand and eighteen.
Or
Shc 'man P. Lea, Sr.
Mavor
X17 .
Cit.v Clerk
Cd jC?ej0hZM91t
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of October, 2018.
No. 41269 - 100418.
A RESOLUTION recognizing, congratulating, and supporting the Honorable
Anita James Price on her election as President of the Virginia Municipal League.
WHEREAS, the Virginia Municipal League, founded in 1905 as a non-profit,
non-partisan association, works with localities throughout the Commonwealth of
Virginia to promote the welfare of localities and the quality of life in communities
across Virginia;
WHEREAS, the Virginia Municipal League presently has 206 member
localities, including the City of Roanoke, and is a leading advocate for the interests of
communities throughout the Commonwealth of Virginia;
WHEREAS, distinguished local officials from across Virginia have served as
President of the Virginia Municipal League, including the Honorable Noel C. Taylor,
during his 17 year tenure as Mayor of the City of Roanoke;
WHEREAS, the members of the Virginia Municipal League recently elected the
Honorable Anita James Price, current Member of Roanoke City Council and past
Vice -Mayor of the City of Roanoke, as its President for the 2018 -19 term; and
WHEREAS, City Council desires to acknowledge this achievement by the
Honorable Anita James Price with the adoption of this Resolution.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. City Council recognizes and congratulates the Honorable Anita James
Price on her election as President of the Virginia Municipal League for the 2018 -19
term.
2. City Council offers its support to Ms. Price as she commences her tern: of
service.
3. City Council directs the City Clerk to provide an attested copy of this
Resolution to the Honorable Anita James Price in acknowledgement of her
achievement and as an expression of the pride of City Council in her election as
President of the Virginia Municipal League.
JIML erman P. Lea, Sr.
Mayor
Attest:
4SephanMW Moo eye l!t�
City Clerk
The Portland Loo:
World Class Solution to Your City's
Public Restroom Needs
6 d
IL
i0mmin
wArwAlheloo.b1z
Part 1:
0
Overview of Portland Loo-
Development, Design and
Features
0
What is the Portland Loo?
• The Portland Loo is a single
occupancy, public toilet with
unique design features which
make it safe, affordable, and
aesthetically pleasing.
• It was designed by the City of
Portland for installation in Portland
and other urban and rural
locations.
V
History of the Loo -The Need
• Conceived by Portland
City Commissioner
Randy Leonard in 2007
in response to 2006
Portland State
University report called
"Going Public" which
identified the need for
public restrooms in
Portland.
Restroom Ventilator, 1912
A view of the comfort station ventilator. The women's entrance is
on the right, men's entrance on the left and Pioneer Courthouse is
the backdrop. Except for the ventilator's position (and lack of iron
fence on the wall), this scene has changed very little in 99 years.
History of the Loo -The Team
• Built by Committee - outreach, assistance & buy in from -
City Government, Police, Fire, Public Works, Parks & Rec,
Building Officials, Advocacy Groups, BID, Businesses and N/
A, Designers, Manufacturer and suppliers
• Initially agreed upon needs
— Meet the restroom need for the houseless, Tourists,
Commuters, public /construction workers the general public and
as many people as possible.
— Open 24/7/365
— Durable proven off the shelf components
— Easy and inexpensive to service and clean
— Single occupant and Unisex
— Safe and crime resistant (OPTED features)
— Attractive and appealing
0
Portland Loo Designed features
• Angled louvers for privacy and security.
• Heavy duty stainless steel structure is durable and
easy to maintain with anti-graffiti powder coating.
• ADA compliant with room for bicycles and strollers.
• Outside hand wash to eliminate "hotel effect" and
reduce occupancy time.
• Energy efficient LED lighting system with photo -eye
and motion- sensor control to indicate occupancy.
• Additional lighting from skylight.
• Self contained supply cabinet allows easy cleaning.
• Attractive and discrete with added CPTED benefits.
A
Benefits of a Portland Loo
• low initial cost and simple to maintain.
• Built to order in as fast as 45 days.
• Quick and simple installation.
• Years of extensive research and development in
the field resulting in improvements to overall
design.
• Low water and power consumption especially
compared to APT's.
• Aesthetically pleasing design that fits with your
local architecture.
• One year limited warranty and continual
assistance.
Costs of a Portland Loo
• Initial cost is $90,000 plus cost of any options.
• Shipping typically runs $3,500 to $5,000.
• Cost to install include:
— Utility work (water, sewer, electric) $22,000 - $25,000
— Foundation work runs $7,000 to $9,000
— Installation costs (crane, labor, hookup) $3,000 to $4,000
• Maintenance is typically $11,000 to $12,000 per
year.
0 4
Options
• Use counter.
• Solar and 110vA/C options.
• Hook up to septic tank or sewer line.
• Custom colors.
• Art or advertising panels.
• Various grades of stainless
construction.
• Winter weatherization options
• Hand wash /water bottle /pet bowl
option.
• Colored LED light options.
• Plant trellis.
• Baby Changing Table
• Remote monitoring and control
• ? ? ?? Make it Your City's Loo!
W
Who Will it serve?
• General population
• Special events —
Markets, concerts..
• Homeless
• Tourists
• Business district
employees
• Shoppers
• Bar /Restaurant goers
(day and night)
• Commuters (public
Transit)
• Bicyclists
• Pedestrians
• Park users
• People with medical
conditions
• Pregnant women
• Families and
children
• The elderly
• "Restroom
challenged"
individuals
• Other
NKI
Commontleart% of 'Virginia
Atidilor a Tnblic• Acc-o nls
!Martha S. Nlavredes. CPA P.0, Box 1295
Auditor o1 Public Accounts Richmond. Vireinia 2321 K
August 30, 2018
Sherman P. Lea, Sr.
Mayor
215 Church Avenue, SW, Room 452
Roanoke, VA 24011
City of Roanoke
Dear Mr. Lea:
We have reviewed the Commonwealth collections and remittances of the Treasurer, City Finance
Director, Commissioner of the Revenue, Sheriff, and Commonwealth's Attorney of the locality indicated
for the year ended June 30, 2018. Our primary objectives were to determine that the officials have
maintained accountability over Commonwealth collections, established internal controls, and complied
with state laws and regulations.
The results of our tests found the Treasurer, City Finance Director, Commissioner of the Revenue,
Sheriff, and Commonwealth's Attorney complied, in all material respects, with state laws, regulations
and other procedures relating to the receipt, disbursement, and custody of state funds, except as
follows.
The former City Finance Director did not maintain sufficient internal control over state funds as
described below.
Remit Excess Collection Fees
Repeat: No
The former Director of Finance did not direct the Treasurer to remit the state's portion of excess
collection fees, totaling $93,936, to the Commonwealth in a timely manner. The Commonwealth's
Attorney completed the calculation of the fees from the in -house collection program required to be
remitted to the Commonwealth in August 2017; however, the former Director of Finance did not direct
the Treasurer to remit the fees to the Commonwealth.
The current Director of Finance should immediately direct the Treasurer to remit the state
portion of excess collection fees from the in -house collection program each year immediately after the
amount of the Commonwealth's portion has been determined.
www.apa.virpinia.gov 1 (804) 225 -3350 1 reports @apa.virginia.gov
Sherman P. Lea, Mayor
Page 2
September 24, 2018
We discussed this comment with the City Finance Director on August 30, 2018 and we
acknowledge the cooperation extended to us during this review.
Sincerely,
Auditor of Public Accounts
MSM:vks
cc: Robert Cowell, City Manager
Evelyn W. Powers, Treasurer
Amelia Clark Merchant, Director of Finance
Sherman A. Holland, Commissioner of the Revenue
Timothy A. Allen, Sheriff
Donald S. Caldwell, Commonwealth's Attorney
Oj
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Daniel J. Callaghan, do solemnly swear that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as City Attorney of the City of Roanoke, for a term of two -years commencing
October 1, 2018, and ending September 30, 2020, according to the best of my ability.
So help me God.
The foregoing oath of office was taken, sworn to, and subscribed before me by
Daniel J. Callaghan this_ day ofd 2018.
Brenda S. Hamilton, Clerk of the Circuit Court
By ,Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Stephanie M. Moon Reynolds, do solemnly swear that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as City Clerk of the City of Roanoke, for a term of two -years
commencing October 1, 2018, and ending September 30, 2020, according to the best of
my ability. So help me God.
-ice' � ��j� � �� � � ► ,, ,
i
The foregoing oath of office was taken, sworn to, and subscribed before me by
Stephanie M. Moon Reynolds this_ day of- 2018.
Brenda S. Hamilton, Clerk of the Circuit Court
By , Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Troy A. Harmon, do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as Municipal Auditor of the City of Roanoke, for a term of two -years commencing
October 1, 2018, and ending September 30, 2020, according to the best of my ability.
So help me God.
Troy fit' . Harmon
The foregoing oath of office was taken, sworn to, and subscribed before me by
f�
Troy A. Harmon thi day of 2018.
�
Brenda S. Hamilton, Clerk of the Circuit Court
STEPIIANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk(ri),roanokeva.gov
October 5, 2018
Teresa McDaniel, Secretary
Human Services Advisory Board
Roanoke, Virginia
Dear Ms. McDaniel:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise you that Aaron Cain Turner has qualified as a member of the Human
Services Advisory Board for a term of office ending November 30, 2018; and an
additional four -year term of office ending November 30, 2022.
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Aaron Cain Turner, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Human Services Advisory Board for a term of
office ending November 30, 2018; and for a four -year term of office ending
November 30, 2022 according to the best of my ability. (So help me God.)
_,i•
The foregoing oath of office was taken, sworn to, and subscribed before me by
Aaron Cain Turner this � day of.5 2018.
Brenda S. Hamilton, Clerk of the Circuit Court
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: derk(n?,roanokeva.gov
October 5, 2018
Amelia Merchant, Secretary
City of Roanoke Pension Plan, Board of Trustees
Roanoke, Virginia
Dear Ms. Merchant:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T'. WEBB, CMC
Assistant Deputy City Clerk
This is to advise you that Allan R. Hullette has qualified as a member of the Board of
Trustees, City of Roanoke Pension Plan for a four -year term of office retroactive to July
2018, and ending June 30, 2022.
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Alan R. Hullette, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension
Plan, for a four -year term of office retroactive to July 2018, and ending June 30, 2022,
according to the best of my ability. (So help mood.)
ALAN R. HULLETTE
The foregoing oath of office was taken, sworn to, and subscribed before me by Alan R.
Hullette, this ?1;0"day of eS -2018.
Brenda S. Hamilton, Clerk of the Circuit Court
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roattokeva.gov
October 5, 2018
Sherman Stovall, Chair
Defined Contribution Board
Roanoke, Virginia
Dear Mr. Stovall:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise you that R. B. Lawhorn, Budget Manager, has qualified as a member
(Assistant City Manager for Operations Designee) of the Defined Contribution Board to
fill the unexpired term of office of Amelia C. Merchant, former Management and Budget
Director, ending June 30, 2021.
Sincerely,
Stephanie M. Moon Reynolds, C
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, R. B. Lawhorn, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member (Assistant City Manager for Operations designee) of
the Defined Contribution Board to fill the unexpired term of office of Amelia C. Merchant,
former Management and Budget Director ending June 30, 2021, according to the best
of my ability. (So help me God.)
R. B. LAWHORN
The foregoing oath of office was taken, sworn to, and subscribed before me by
R. B. Lawhorn this I � day of 2 18.
Brenda 5. Hamilton, Clerk of the Circuit Court
%� , Clerk
S"ITEPIIANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: elerk(a),roanokeva.gov
October 5, 2018
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
CECELIA F. MCCOY
Deputy City Clerk
CFCF,LIA T. WF,BB, CMC
Assistant Deputy City Clerk
This is to advise you that Ariel Lev has qualified as a member of the Roanoke Arts
Commission to fill the unexpired term of office of Joseph L. Cobb ending June 30, 2020.
I .
hanie M. Moon Reyno s, M
City Clerk
pc: Susan Jennings, Arts and Culture Coordinator
SS� , tad VT-d3S 81.
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Ariel Lev, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Roanoke Arts Commission to fill the unexpired term of office of
Joseph L. Cobb ending June 30, 2020, according to the best of my ability. (So help me
.. E
The foregoing oath of office was taken, sworn to, and subscribed before me by
Ariel Lev thisday of _ 018.
Brenda S. Hamilton, Clerk of the Circuit Court
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
Council Members
Email: clerk@roanokeva.gov
William D. Bestpitch
Joseph L. Cobb
Michelle L. Dykstra
John A. Garland
Djuna L. Osborne
Anita J. Price
October 4, 2018
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
We jointly sponsor a request of Points of Diversity to present an update with
regard to its work within the community.
Sincerely,
C -TOL-
Jse4rp)h bb
Vice -Mayor
Anita J. Price
Council Member
JLC /AJP:ctw
b - K I
POINTS of
DIVERSITY
POINTS OF DIVERSITY
a program of the Virginia Center for Inclusive
Communities (VCIC)
Promoting Inclusion in the Roanoke Valley
Youth Communication
F'UIN 15 of
DIVERSITY
Youth Communication Evaluations
1. Do you think your school /group /Roanoke Valley
community does enough to stand up against
prejudice? 55% said NO
2. Would you like to have more opportunities to talk
about differences in race, religion etc.? 90% said YES
3. Are you interested in acquiring more skills to be a
leader in promoting Inclusion of All? 80% said YES
POINTS of
DIVERSITY
YOUTH FORUM
Obstacles to full Inclusion
• Race
• Economic /Socio- economic Class
• Sexual Orientation /Identity
• Religious
CONNECTIONS Institute
D YRST EIY
• A statewide school diversity and leadership program conducted by
VCIC
• A five day residential program during the summer
• Learn about the Cycle of Prejud ice, develop leadership skills
• Promotes respect and understanding among all people
• Develop an action plan to reduce prejudice and bullying at their
school
DP&INTS iv v Ei
RATIONALE FOR PROMOTING INCLUSION
Social Factors in Roanoke
Harvard Study 2015 of Economic Mobility
Economic inequality -98th percentile*
• Racial segregation -98th percentile
• Economic segregation -91St percentile
* The higher the figure , the fewer communities in the study there were
with a higher ranking
POINTS of
DIVERSITY
STUDY CIRCLES
from www.everyday- democracy.org
A framework for conducting community dialogue
on divisive issues
• Lynchburg (2006) -1,000 participants in dialogue on race
• Charlottesville (2009) — 700 participated in dialogue on
race
• Montgomery County (2012) 100 in a series of discussions
on race
• Roanoke Valley (2015) trained 33 facilitators, completed
15 individual groups
F'UIN 15 of
DIVERSITY
OUTCOMES
• Lynchburg: Diversity training for police, Criminal
Justice Academy & City employees. Recruited
more diverse workforce. Created a non - profit to
support students. Increased citizen participation.
yearly conference, "Many Voices -One Community
• Charlottesville: A Human Rights Commission with
paid staff. 7 Action teams addressing Racism.
• Montgomery Co- created 5 Action teams on Race
issues. Closely working with Police on profiling
issues. A Human Relations Commission
POINTS of
DIVERSITY
Roanoke Study Circle
Outcomes
• 2016 -2018: Conducted a total of 16 Study Circles on Diversity
• Trained a total of 30 Study Circle Facilitators
• Dialogue to Action: Recommendation
Recommendation
DPOTS
IY ERIY
Our Star City, Roanoke VA is a 7 times All- American City and is known as a Welcoming and Multicultural
City. Points of Diversity's Study Circles have been discussing Roanoke's ever - growing Diversity over the past
3 years
This Diversity includes, racial, socio- economic religious, ethnic, ability status, gender identity and sexual
orientation. Dialogue participants have come to recognize that the lack of Inclusion of all the City's
Diversity is an issue. For example, housing segregation and educational disparities reflect our city's
inequity. Points of Diversity strongly recommends that:
• Future policies and procedures be written and implemented through the lens of Intentional Inclusion
• Inclusive planning acknowledge historical and current practices that have excluded certain identitiese
• A commission be formed to undertake a Race, Truth & Reconciliation
• Invest in prevention measures, training on Diversity Inclusion, profiling and implicit bias
• Roanoke City supports the goal of sending a team of 5 students to the statewide CONNECTIONS Institute
• Roanoke City assist in recruiting and referring participants for further dialogue on Diversity and Race
Belmont
Loudon- Melrose
Shenandoah West
Washington. Park
Kenwood
Morningsid e
Riverdale
Fallon
Harrison
Hurt Park
Mountain Wew
Gilmer
West End
LE ME
NAP CLASS
Underperforming
(. G=
Transportation
Crime
Walkability
Recreation Oprortunity
Code Enforcement
Real estate Performance
Neighborhood Organization
Education
Vacancy Rate
Income
Renter Occupancy
New Businesses
P� \„
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of October, 2018.
No. 41270 - 100418.
A RESOLUTION accepting Technology Trust Funds from the State Compensation Board in the
amount of $32,445 (TTF Funds) for reimbursement of charges to be incurred by the Clerk of the
Circuit Court for the City of Roanoke, Virginia for the purchase and installation of Creston Digital
Media Presentation Systems for the courtrooms; approving the application process for the Funds,
and authorizing the City Manager to execute any required documents necessary to accept such TTF
Funds, upon certain terms and conditions.
WHEREAS, the State Compensation Board, through the Technology Trust Fund, has made funds
available to be allocated for the purchase and installation of Creston Digital Media Presentation Systems for
the courtrooms.
WHEREAS, the Circuit Court Clerk's Office for the City of Roanoke, Virginia has been allocated the
amount of $32,445 for reimbursement of charges for the installation and programming of the Crestron Digital
Media Presentation Systems.
WHEREAS, no matching funds are required from the City.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
City Council approves the acceptance for the TTF Funds as set forth in the City
Council Agenda Report dated October 4, 2018, and authorizes the City Manager to execute any
documents required by the State Compensation Board to accept such TTF Funds, any such
documents are to be approved as to form by the City Attorney.
2. City Council further authorizes the City Manager to provide additional information,
to take any necessary actions, and to execute any additional documents required or necessary to
obtain, accept, receive, implement, use, and administer such TTF Funds as referred to above, with
such documents being approved as to form by the City Attorney.
ATTEST:
City Cle
rte.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of October, 2018.
No. 41271 - 100418.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for a digital media conference system as set forth by the State Compensation Board,
amending and reordaining certain sections of the 2018 -2019 General Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2018 -2019 General Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Other Equipment
Revenues
Clerk of Circuit Court
01- 120- 2111 -9015 $ 32,445
01- 110 - 1234 -0616 $ 32,445
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
. 0_ -�Gtl�—
City Clerk. 0�'bt
IC.v, OF CLERK OF CIRCUI7, CO
hS�OF R040
TWENTY -THIRD JUDICIAL CIRCUIT
OF VIRGINIA
Criminal: (540) 853 -6723
Civil: (540) 853 -6702
BRENDA S. HAMILTON
CLERK
October 4, 2018
Honorable Sherman P. Lea; Sr, Mayor
Honorable Joseph L. Cobb, Vice Mayor
Honorable William D. Bestpitch, Council Member
Honorable Michelle L. Dykstra, Council Member
Honorable Djuna L. Osborne, Council Member
Honorable Anita J. Price, Council Member
Honorable John A. Garland, Council Member
Dear Mayor Lea and Members of City Council:
Background:
CIRCUIT COURT
OF THE CITY OF ROANOKE
315 Church Avenue, S.W.
P.O. Box 2610
Roanoke, Virginia 24010
Subject: ACCEPTANCE OF
COMP BOARD
TECHNOLOGY
TRUST FUNDS
The Clerk of the Circuit Court is installing a Digital Media Conference System in the courtrooms.
This allows the attorneys to display their documents, exhibits and pictures on a digital screen
through a flash drive on their laptops. This installation will eliminate the need to bring in charts,
graphs, pictures, projectors, etc. into the courtrooms.
The Crestron Media Conference System also allows for video conferencing. Video conferencing
will facilitate proceedings and save money. For example; this system will allow for the attorneys
and /or judges to conduct a video conference with an inmate. The video conference will
eliminate transportation expenses incurred in bringing an inmate to court and also provide
additional safety for the public.
The State Compensation Board, through the Technology Trust Fund, has made funds available to
be allocated toward contractual obligations for those offices that have indicated funds were
needed. The Circuit Court Clerk's Office for the City of Roanoke has been allocated the amount of
$32,445 for reimbursement of charges. These charges are for the installation and programming of
the Crestron Digital Media Presentation System. This system was installed in 2 courtrooms. See
attached invoice.
Considerations:
The acceptance of these funds is vital to the Circuit Court Clerk's Office implementation of this
proj ect.
Recommended Action:
Accept funding from the Compensation Board Technology Trust Fund in the amount of $32,445
for reimbursement of said funds from the City of Roanoke.
Adopt the accompanying budget ordinance to appropriate funding of $32,445 and to establish a
corresponding revenue estimate in the same amount in accounts to be established by the Director
of Finance.
Respectfully submitted,
/V
,4Q
Bre da S. Hamilton
Clerk of Circuit Court
Robert S. Cowell, Jr. City Manager
Daniel J. Callaghan, City Attorney
Amelia C. Merchant, Director of Finance
Templeton�Vest
P.O. Box 2228
Salem, VA 24153
Phone: (540) 774 -0681
Fax: (540) 989 -9213
Roanoke City Circuit Court
315 Church Ave, SW
PO Box 2610
Roanoke, VA 24010 -2610
Invoice
Date Invoice #
9/19/2018 1 29494
PO`Number "' '
Terms "' °" '
Brenda
mton
Net 3
10/19/2018
844H 48Rke City Circuit Court
Description Amount
Install and program a Crestron Digital Media Presentation system in (2) court rooms 32,445 00
at City of Roanoke Circiut Court.
Our Job 1 -18 -4448
Subtotal 32,445.00
Sales Tax 0.00
Retention 0.00
Total Due 32,445.00
A 2% per month FINANCE charge will be added to your invoice balance if not paid within 30 days from date
of invoice ($5.00 minimum). To insure proper credit to your account, please include the invoice number(s) with
your payment. WE ACCEPT VISA, MC, & DISCOVER CARD PAYMENTS.
For Credit Card Payments, please provide the following information by Phone, FAX, Email, or Mail:
Card #
Name on Card
Card Billing Address
Expiration Date / Sec Code
CITY COUNCIL AGENDA REPORT
x
To: Honorable Mayor and Members of City Council
Meeting: October 4, 2018
Subject: Acceptance of Compensation Board Technology Trust Funds
I concur with the recommendation from Brenda Hamilton, Clerk of the Circuit
Court, to accept funding from the Commonwealth of Virginia Compensation
Board Technology Trust Fund in the amount of $32,445 for reimbursement of
such funds from the City of Roanoke for technology improvements installed in
the Circuit Court. I further concur with the establishment of a revenue
estimate in the amount of $32,445, and the appropriation of such funds to
accounts as established by the Director of Finance.
'r Robert S. Cowell, ,Jr.
City Manager
Distribution: Council Appointed Officers
Amelia Merchant, Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of October, 2018.
No. 41272 - 100418.
A RESOLUTION authorizing acceptance of the Virginia Sexual and Domestic Violence
Victim Fund Grant made to the City of Roanoke by the Virginia Department of Criminal Justice
Services, and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Criminal Justice Services, the Virginia Sexual and Domestic Violence
Victim Fund Grant in the amount of $31,588, with a local match of $24,007, making total funding of
$55,595, for the continued employment of the Police Department's Sexual Violence Specialist and
Hispanic Outreach Coordinator, as more particularly described in the City Council Agenda Report
dated October 4, 2018.
2. The City Manager is hereby authorized to execute and file, on behalf of the City, any
documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required in connection with the acceptance of the foregoing grant.
R- police dept sexual & domestic violence coordinator grant, 10.4.18.doc
TTEST:
Cry ty Clerk
A,(,\
1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of October, 2018.
No. 41273 - 100418.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and
reordaining certain sections of the 2018 -2019 Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2018 -2019 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Regular Employee Wages
City Retirement
Health Savings
FICA
Medical Insurance
Dental Insurance
Life Insurance
Revenues
Domestic Violence Victim FY19 — Federal
Domestic Violence Victim FY19 — State
Domestic Violence Victim FY19 - Local
35- 640 - 3373 -1002 $ 38,795
35- 640 - 3373 -1105
6,610
35- 640 - 3373 -1117
388
35- 640 - 3373 -1120
2,968
35- 640 - 3373 -1125
5,877
35- 640 - 3373 -1126
449
35- 640 - 3373 -1130
508
35- 640 - 3373 -3373 25,270
35- 640 - 3373 -3374 6,318
35- 640 - 3373 -3375 24,007
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
OVh
ti
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: October 4, 2018
Subject: 2019 Virginia Sexual and Domestic Violence Victim Fund Grant
Background:
The Department of Criminal ,Justice Services of the Commonwealth of Virginia
has awarded the Roanoke Police Department $31,588 in grant funding as part
of the Virginia Sexual and Domestic Violence Victim Fund. There is no local
match requirement. The Roanoke Police Department will use the award to
partially fund its existing Sexual Violence Specialist position.
The Sexual Violence Specialist was previously funded as a full -time employee
position through a combination of general funds and grant funds in the
absence of alternative grant funding sources.
I
The 2019 Virginia Domestic Violence Victim Fund grant is not sufficient to fully
cover the salary and benefits of a full time position. To maintain the position as
a full time employee at current salary and benefit levels, the City of Roanoke
will be required to provide an additional $24,007 in funding to the 2019
Virginia Domestic Violence Victim Fund grant.
The Sexual Violence Specialist is an essential employee who provides services to
the victims of sexual assault. The Sexual Violence Specialist investigates sexual
violence offenses, ensures that victims receive support services throughout
their case, and prepares cases for prosecution. Beyond the services that the
employee provides in a grant funded capacity, the individual also serves as the
Hispanic Outreach Coordinator for the Roanoke Police Department. The
Hispanic Outreach Coordinator coordinates community events, assists in
criminal investigations, and works to improve community relations.
Recommended Action:
Accept the 2019 Virginia Domestic Violence Victim Fund grant described above
and authorize the City Manager to execute the grant agreement and any related
documents; all such documents to be approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the Grant fund for State grant funds of $6,318 and Federal grant funds of
$25,270, transfer funding in the amount of $24,007 from the Transfer to Grant
Fund account (01- 250 - 9310 -9535) to provide local funding, and appropriate
total funding of $55,595 for salary and benefits into accounts to be established
by the Director of Finance in the Grant Fund.
�' obert S. Cowell, Jr.
1 City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
Timothy S. Jones, Chief of Police
N
COMMONWEALTH of VIRGINIA
Depurl�ttent g1�Cr11 inal.%Nslic;L Services
Shannon i7iern 1100 Hank 31,rze3
Director Richmond, Virginia 232!9
August 30, 2018 (304) 786 -1300
Mr. Bob Cowell
City Manager
City of Roanoke
215 Church Ave., SW, Ste 264
Roanoke, VA 24011
Title: Virginia Domestic Violence Victim Fund/Discretionary
Dear Mr. Cowell:
I am pleased to advise you that grant number 19- M5277VW17 for the above - referenced grant program
has been approved in the amount of $25,270 in Federal Funds and $6,318 in State Special Funds for a total
award of $31,588.
Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions.
To indicate your acceptance of the award and conditions, please sign the award acceptance and return
electronically to grantsmgmt@dcjs.virginin.gov at the Department of Criminal Justice Services (DCJS).
Please review the conditions carefully; as some require action on your part before we will disburse grant funds.
Also, enclosed are the Post Award Instructions and Reporting Requirements. Please refer to and read this
information carefully as it contains details on processing financial and progress reports, as well as requesting
awarded funds. Remember all financial and progress reports, budget amendment requests and request for
funds must be processed through our online Grants Management Information System (GMIS).
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success. If you have any questions, please contact Anya Shaffer at (804) 786 -2059 or by
email at Anya .Shaffer @dcjs.virginia.gov.
Sincerely,
Shannon Dion
Enclosures
cc: Lt. Jamey H. Bowdel, Planning & Analysis Supervisor
Ms. Margaret Lindsey, Accounting Supervisor
Ms. Anya Shaffer, DCJS Monitor
.�- 3 ,�: e,r: _, ;: �s� a __, u.,,.c ' +rt T �,..��:,; • vi t,.', .. :x !<, a, ., :.,t €e .i.i�. We a:,,; r� f -, s, rr; ,
d . l h! S,
Department of Criminal Justice Services
1100 Book Street, 12th Floor, Richmond, VA 23219
Statement of Grant Award /Acceptance
Subgrantee: Roanoke City Date: August 30, 2018
Grant Period: Grant Number:
From: 07/012018 Through: 06/302019 19- M5277VW 17
Project Director
Project Administrator
Finance Officer
LL Jamcy H Bowdel
Mr, Bob Cowell
Ms Margaret Lindsey
I
Planning & Analysis Supervisor
City Manager
Accounting, Supervisor
Roanoke Police Department
City of Roanoke
City of Roanoke
348 Campbell Ave., SW
215 Church Ave., SW, Ste 264
215 Church Avenue
Roanoke, VA 24016
Roanoke, VA 24011
Roanoke, VA 24011 -0016
Phone: (540) 653 -2337
Phone: (540) 653 -2333
Phone. (540) 853 -2824
Email: Jamey.bowdd@roanokcvn.gov
Email: Bob.cowell(vroanokeva.gov
Email: margaret.hndsey(aroanokeva.Spv
Grant Award Budget
Budget Categories
DCJS Funds
Federal General Special
Local
TOTALS
Travel
so
50
50
So
50
Supplies/Other
$0
50
50
$0
s0
Personnel
525,270
s0
$6,318
5o
531,588
Indirect Cost
SO
$0
s0
so
s0
Equipment
so
$0
s0
$0
50
Consultant
s0
s0
50
$0
$0
Totals
$25,270
$0
$6,318
s0
$31,588
This grant is subject to all rules, regulations, and criteria Included in the grant lguidelines and the special
conditions attached thereto.
Shannon Dion, Director
The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby
accept this grant and agree to the conditions pertaining thereto, this day of , 20
Signature:
Title:
STATEMENT OF GRANT AWARD SPECIAL CONDITIONS
Grantee: Roanoke City
Department of Criminal Justice Services
1100 Bank Street
Richmond, Virginia 23219
Victim Witness Assistance Grant Program
Federal Catalog Number: 16.575
Title: VA Domestic Violence Victim Fund/Discretionary
The following conditions are attached to and made a part of this grant award:
Grant Number: 19- MS277VW17
Date: August 30, 2018
Acceptance of this grant award by the subgrantee constitutes its agreement that it assumes full responsibility for the
management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of
and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised and evaluated in accordance
with established employment and personnel policies; and assuring that all terms, conditions and assurances —those submitted
with the grant application, and those issued with this award are complied with.
I . By signing the Statement of Grant Award/Acceptance, the grant recipient agrees:
• to use the grant funds to carry out the activities described in the grant application, as modified by the terms and
conditions attached to this award or by subsequent amendments approved by DCJS;
• to adhere to the approved budget contained in this award and amendments made to it in accord with these terms and
conditions;
• to comply with all terms, conditions and assurances either attached to this award or submitted with the grant
application;
• to comply with the applicable "Victim/Witness Grant Program Guidelines and Attachments, available here:
http : /hv%v%%-.de)s. virgin ia.:;ov> scants /orograrns /fv- 20I9 - °'el 2 %80°' 93 -2021 victim witness gyrant proersl t
sidelines -new- and - continuation;
• to comply with the "Victims of Crime Act Victim Assistance Program Final Rule, 28 CFR 94, effective August 8,
2016 ", available here: https;t. /et fLr. o/ Title- 28/rt28.2.2 sp28.2.9 �.b ;
• to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
in 2 CFR Part 200 (the "Uniform Guidance'), as adopted and supplemented by DOJ in 2 C.F.R. Part 2800. More
information is available here. htt ast J/ojo� /fundin P;in200CJniformRecfuicements htm;
• to comply with the DOJ Financial Guide, effective edition. More information is available here:
https://oiD.eo% `financialeuide /doi/ndfs /DOJ FinancialGuide pdf;
• to comply with the federal Department of Justice, Office of Justice Programs "General Conditions ". More information is
available here: https: oip. eov/ fundin¢/ Eeolore/ SolicitationRequirements /N4andatoryTermsConditions htmp
• that the conditions of this award are material requirements of the award. Compliance with any certifications or assurances
submitted by or on behalf of the subgrantee that relate to conduct during the period of performance also is a material
requirement of this award;
• that failure to comply with any one or more of these award requirements — whether a condition set out in full below, a
condition incorporated by reference below, or a certification or assurance related to conduct during the award period —
may result in DCJS taking appropriate action with respect to the subgrantee and the award. Among other things, DCJS
may withhold awarded funds, disallow costs, or suspend or terminate the award. DCJS also may take other legal action as
appropriate; and
• that should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall fast be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
instead, that the provision is utterly invalid or unenforceable such provision shall be deemed severable from this award.
2. The subgrantee agrees to submit, on or before scheduled due dates, such reports as requested by DCJS on required forms.
This includes filing required reports using the Client Information Management System (CIMS) and the online Grants
Management Information System (GMIS).
Statement of Grant Award Special Conditions (Continued)
Grant No: 19- MS277VW17
3. The subgrantee agrees that it and all its contractors will comply with the following federal civil rights laws as applicable:
• Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin
in the delivery of services (42 U.S.C. § 2000d) and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart C;
• The Omnibus Crime Control and Safe Streets Act of 1968, which prohibits discrimination on the basis of race, color,
national origin, religion, or sex in the delivery of services and employment practices (42 U.S.C. § 3789d(c)(1)), and
the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart D;
• Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the basis of disability in the delivery
of services and employment practices (29 U.S.C. § 794), and the DOJ implementing regulations at 28 C.F.R. Part 42,
Subpart G;
• Title lI of the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disability in the
delivery of services and employment practices (42 U.S.C. § 12132), and the DOJ implementing regulations at 28
C.F.R. Part 35;
• Title DC of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in education
programs and activities (20 U.S.C. § 1681), and the DOJ implementing regulations at 28 C.F.R. Part 54;
• The Age Discrimination Act of 1975, which prohibits discrimination on the basis of age in the delivery of services (42
U.S.C. § 6102), and the DOJ implementing regulations at 28 C.F.R. Part 42, Subpart 1; and
• The DOJ regulations on the Equal Treatment for Faith -Based Organizations, which prohibit discrimination on the
basis of religion in the delivery of services and prohibit organizations from using DOJ funding for inherently religious
activities (28 C.F.R. Part 38).
The Juvenile Justice and Delinquency Prevention Act of 1974, as amended, which prohibits discrimination in both
employment and the delivery of services or benefits based on race, color, national origin, religion, and sex in JJDPA-
funded programs or activities (42 U.S.C. § 5672(b)).
■ Section 1407 of the Victims of Crime Act (VOCA), as amended, which prohibits discrimination in both employment
and the delivery of services or benefits on the basis of race, color, national origin, religion, sex, and disability in
VOCA - funded programs or activities. (42 U.S.C. § 10604).
4. The subgrantee agrees to meet the civil rights training requirements through viewing the online training modules offered
through the Office on Civil Rights at htt s:lloip,Eov/abnut/oc[lassistancc.htm or online training offered by DCjS.
The grantee must review these training modules at least once per grant cycle and must view the civil rights
overview, standard assurances modules, and the module on the obligations to provide services to limited English
proficient (LEP) individuals.
5. The subgrantee agrees that none of the funds appropriated or otherwise made available by this Act may be used for a
project for the construction, alteration, maintenance, or repair of a public building or public work unless all of the iron,
steel, and manufactured goods used in the project are produced in the United States.
6. The subgrantee agrees that notwithstanding any other provisions of law and in a manner consistent with other provisions in
this Act, all laborers and mechanics employed by contractors and subcontractors on projects funded directly by or assisted
in whole or in part by and through the Federal Govemment pursuant to this Act shall be paid wages at rates not less than
those prevailing on projects of a character similar in the locality as determined by the Secretary of labor in accordance
with subchapter IV of chapter 31 of title 40, United States Code. With respect to the labor standards specified in this
section, the Secretary of Labor shall have the authority and functions set forth in Reorganization Plan Numbered 14 of
1950 (64 Stat )267; 5 U.S.C. App) and section 3145 of title 40, United States Code.
7. The subgrantee will promptly refer to DOJs Office of the Inspector General any credible evidence that a principal,
employee, agent, contractor, subgrantee, subcontractor, or other person has either (1) submitted a false claim for grant
funds under the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving grant funds.
8. The subgrantee cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either
the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior
written approval of OJP. In addition, the grantee will provide OVC with a draft copy of the letter of special condition for
approval within 15 days.
Statement of Grant Award Special Conditions (Continued)
Grunt No: 19- M5277VW17
9. The subgrantee agrees that in the event a federal or state court or federal or state administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against
a recipient of funds, the recipient will forward a copy of the finding to the Office of Civil Rights, Office of Justice
Programs.
10. By accepting this grant, the recipient assures that funds made available through it will not be used to replace state or local
funds that would, in the absence of this grant, be made available for the same purposes.
11. Grant funds, including state and local match, may be expended and/or obligated during the grant award period of
performance. Subgrantees may only charge to the award allowable costs incurred during this grant award period. All
properly incurred obligations must be liquidated no later than 90 days after the end of the award period. No new
obligations may be made during the liquidation period. The subgrantee agrees to submit a final financial report and return
all received and unexpended grant funds to DCJS within 90 days of the end of the grant award period.
12. Subgrantees may follow their own established travel rates if they have an established travel policy. If the subgrantee does
not have an established policy, then they must adhere to federal travel policy. DCJS allows reimbursement for actual
reasonable expenses and meals according to per diem. Please refer to the following IRS website for the most current
mileage rate: Nips: ti% ww.irs. Gov tax_pro6essionals standard- mileage rates. Transportation costs for air and rail must beat
coach rates.
13. Within 60 days of the starting date of the grant, the subgrantee must initiate the project funded. If not, the subgrantee must
report to the DCJS, in writing, the steps taken to initiate the project, the reasons for the delay, and the expected starting
date. If the project is not operational within 90 days of the start date, the subgrantee must obtain approval in writing from
DCJS for a new implementation date or DCJS may cancel and terminate the project and redistribute the funds.
14. No amendment to the approved budget may be made without the prior approval of DCJS. No more than two (2) budget
amendments will be permitted during the grant period. Budget amendments must be requested using the online Grants
Management Information System, (GMIS), accompanied with a narrative. The deadline for all budget amendments to be
submitted will be 45 days prior to the end of the grant year.
15. The subgrantee agrees to forward a copy to the DCJS of the subgrantee,s scheduled financial statement audit for the fiscal
year that covers the grant award period. If the subgrantee is a local government or non -profit organization and expends
$750,000 or more in federal awards during its fiscal year, the subgrantee is required to provide the appropriate single or
program specific audit in accordance with the provisions outlined in 2CFR Part 200 Subpart F.
16. The subgrantee agrees to provide for fair and open competition when procuring goods and services with award funds and
to maintain documented procurement policies and procedures. An exemption to this regulation requires the prior approval
of DCJS and is only given in unusual circumstances. Any request for exemption must be submitted in writing to the
DCJS. Permission to make sole source procurements must be obtained from DCJS in advance.
17. All subgrantees must have a written conflict of interest policy. The subgrantee certifies that it will disclose in writing any
potential conflict of interest to DCJS in accordance with applicable federal awarding agency policy as required in 2 C.F.R.
Part 200, Subpart E § 200.112.
18. All subgrantees are required to establish and maintain adequate accounting systems and financial records and to accurately
account for funds awarded to them. Recipients must have a financial management system in place that is able to record and
report on the receipt, obligation, and expenditure of grant funds. Subgrantees must properly track the use of award funds
and maintain adequate supporting documentation including maintaining proper documentation for all paid grant and match
staff and volunteer time reported.
Statement of Grant Award Special Conditions (Continued)
Grant No: 19- M5277VW17
19. Any funds generated as a direct result of DCJS grant- funded projects are deemed project income. Project income must be
reported on the Subgrantee Financial Report for Project Income provided by DCJS. Instructions for the Project Income
form can be downloaded at: http;Jh4�tivw.dcjs.virginia gov/ fbrmshrants/ sub�rantProjecttncotnelnsiructions .doe. The
Project Income form can also be downloaded from the DCJS website at:
�.%JrgirJa.gov/ etlncome xls. Examples of project income might include service
fees; client fees; usage or rental fees; sales of materials; income received from sale of seized and forfeited assets (cash,
personal or real property included).
20. All new Computer Processing Units (CPU's) purchased with grant funds must be protected by anti -virus software, which
must be updated, as necessary. Before purchasing new computer equipment, the recipient is strongly encouraged to
consult the DCJS CIMS Requirements at: w lvictims- servicesclin- infomation- anaocip - --
gem -cims. ! r-
21. In accordance with VOCA guidelines, grant funds may support membership in no more than three appropriate
organizations.
22. Email and internet access funded through the grant must be for official program use only.
23. When there is a personnel change in the program, the recipient agrees to submit the DCJS Program Change/ Update form
available on the DCJS website at: i�ttll�t tv�ti.dcjs.vir�iniarxovh ictims -set vices forms.
24. Subgrantees must have registered in the System for Award Management (SAM) hops /u ww.sam.�ti_portaliSAM/ in
order to receive an award. SAM registrations must be updated or renewed at least once per year to maintain an active
status. Organizations must maintain an active registration in SAM for the entire period of the award.
25. The federal awarding agency, Inspectors General, the Comptroller General of the United States, and DCJS, or any of their
authorized representatives, must have access to any documents, papers, or other records of the subgrantee which are
pertinent to this award in order to make audits, examinations, excerpts, and transcripts. Subgrantee must retain records
pertinent to the award for a period of 3 years from the date of submission of the final expenditure report.
26. A subgrantee that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect
cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise DCJS in writing
of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements.
The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform
Requirements.
27. Training materials that subgrantee develops or delivers with OJP funds must adhere to the OJP Training Guiding
Principles for Grantees and Subgrantees
28. The subgrantee must comply with all applicable requirements for authorization of any subaward. This condition applies to
agreements that -- for purposes of federal grants administrative requirements -- OJP considers a " subaward" (and therefore
does not consider a procurement "contract "). The details of the requirement for authorization of any subaward are posted
on the OJP web site at: https : / /ojp.gov/ funding / Explore /SubawardAuthorization.htm (Award condition: All subawards
( "subgrants ") must have specific federal authorization), and are incorporated by reference here.
29. The subgrantee, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive
approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $150,000). This
condition applies to agreements that -- for purposes of federal grants administrative requirements — OJP considers a
procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval
to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at.
https:/tojp.gov/ funding / Explore /NoncompetitiveProcurement.htm (Award condition: Specific post -award approval
required to use a noncompetitive approach in a procurement contract (if contract would exceed $150,000)), and are
incorporated by reference here.
Statement of Grant Award Special Conditions (Continued)
Grant No: 19- MS277VW17
30. The subgrantee may not, either directly or indirectly, use federally awarded grant funds to support or oppose the
enactment, repeal, modification or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C.
1913.
31. The subgrantee must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to
conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of
attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award
appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Post Award Requirements" in the "2015 DOJ Grants
Financial Guide ").
32. The subgrantec must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes.
Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2018, are set out at
Itttps: ;'ojp.�ov fund in3/I= galore /F Y 18Ah)ri:rtionsReslrictions.hlm, and are incorporated by reference here.
33. The subgrantee must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable
provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's
disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority
relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation
related to a federal grant. The subgrantee must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
34. No subgrantee under this award, or entity that receives a procurement contract or subcontract with any funds under this
award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or
otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an
investigative or law enforcement representative of a federal department or agency authorized to receive such information.
35. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225
(October 1, 2009), DCJS encourages subgrantees to adopt and enforce policies banning employees from text messaging while
driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and
conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers.
36. Any delegation of responsibility for carrying out grant- funded activities to an office or department not a part of the local
government must be pursuant to a written memorandum of understanding by which the implementing office or department
agrees to comply with all applicable grant terms, conditions and assurances. Any such delegation notwithstanding, the
applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions
and assurances of the grant award.
37. The subgrantee is required to certify and ensure that all aspects of personnel management and employment practices will
be conducted in accordance with their local unit of government or state agency procedures, promoting equal employment
opportunity. For example, the recipient must advertise for positions, interview candidates, hire, supervise, discipline, and
separate program personnel in accordance with their local unit of government or state agency procedures promoting equal
employment opportunity. Additionally, grantees must promptly notify DCJS whenever grant funded positions are vacated
and must notify DCJS when such positions are filled.
38. No more than 5% of grant funded staff hours may be devoted to the provision services to witnesses.
39. Costs, including staff time, associated with the preparation of subpoenas cannot be supported with grant funds.
Statement of Grunt Award Special Conditions (Continued)
Grant No: 19- M5277VW17
40. Unless otherwise stated, Special Conditions listed in item 41 must be met by October 31, 2018. If they remain unmet after
this date, then the subgrantce must report to the DCJS, by letter, the steps taken to achieve compliance, the reasons for
non - compliance, and the expected date of compliance. DCJS may terminate grant funding based upon unexplained or
unreasonable failure to substantially comply with special conditions within reasonable specified timeframes.
41. Prior to DCJS disbursing funds, the subgrantee must comply with the following special conditions:
a) As noted in the memorandum dated July 20, 2018 that was sent to all discretionary Virginia Sexual and
Domestic Violence Victim Fund ( VSDVVF) grant recipients: due to lower than expected revenue into the
VSDVVF Special Fund over the last several years, fiscal year 2019 VSDVVF grants will be funded by a
combination of federal Victims of Crime Act (VOCA) funds and VSDVVF funds. This special condition is
for informational purposes only; no action is required by the grant recipient.
b) Submit two completed forms: "Certifications Regarding Lobbying; Debarment, Suspension, and Other
Responsibility Matters; and Drug -Free Workplace Requirements" and "General Grant Conditions and
Assurances ", both signed by the Project Administrator. These forms will be emailed to the Project Director.
COMMONWEALTH of VIRGINIA
5h:1fit !1 akp(1
it °t3 -_fOr
NOTICE
To: Grants Project Administrator
From. Albert Stokes, Grants Manager
Re: Post Award Instructions and Reporting Requirements
PLEASE READ VERY CAREFULLY
Pkli(110nd, Vkrginia 332 in
r'04) 786 -.1000
❑ GRANT AWARD AND SPECIAL CONDITIONS:
Please review your Award and Special Conditions very carefully. Pay attention to the last Special
Condition listed This Special Condition may require additional documentation from you before
grant funds can be released Sign and date the Grant Award/Acceptance (SOGA) and submit it
electronically with any Special Condition documentation using the email address below:
grantsmQmtna,dcis.virL,inia.gov
❑ REPORTING REQUIREMENTS
By accepting the accompanying grant award, you are agreeing to submit online quarterly progress and
financial reports for this grant throughout the grant period, as well as final reports to close the grant.
No eligible current recipient of funding will be considered for continuation funding if, as of the
continuation application due date, any of the required Financial and Progress reports for the
current grant are more than thirty (30) days overdue. For good cause, submitted in writing by the
grant recipient, DCJS may waive this provision.
Financial reports and progress reports* are due no later than the close of business on the 12'b working
day after the end of the quarter ( *except PAPIS Pre- and Post- Incarceration Services reports,
which are due by the last working day of the end of the following month). Also, V-STOP progress
reports are submitted on semi - annual basis 1 working day after 6130 and 12 131 quarters
Reports are required even if no expenditures have occurred during the quarter. Requests for Funds
will not be honored from grant recipients who do not fulfill this reporting obligation. A
schedule of due dates is also attached for your reference.
s
'v fit'r _ rr;..r i_ � c- r, •i r :�. r. r ark n
Page 2 of*2
❑ PROGRESS REPORTS
Refer to our website: http: //ivww.dcis.virQinia.pov/ for submitting progress reports through the
online Grants Management Information System (GNUS). In order to use this web -based system,
if you have not previously done so, you must obtain a user name and password set up by your
Finance Officer, whose name and contact information is listed on the attached.Grant Statement of
Award/Acceptance. You are required to use the online system to submit your progress reports.
Paper copies of Progress Reports are no longer accented
❑ FINANCIAL REPORTS
Refer to our website for submitting financial reports through our online Grants Management
Information System (GNUS). In order to use this web -based system, if you have not previously
done so, you must obtain a user name and password set up by your Finance Officer, whose name
and contact information is listed on the attached Grant Statement of Award/Acceptance. The
address is hgR://www.dcjs.virSinia.ggy/ arantsAdministration/gmis/index cfm?menuLevel --4
Paper copies of the financial rrts are no longer accepted You are required to use the
online system in reporting your expenditures
❑ REQUESTING GRANT FUNDS
Refer to our website for requesting funds through our online Grants Management Information
System (GMIS). In order to use this web -based system, if you have not previously done so, you
must obtain a user name and password set up by your Finance Officer, whose name and contact
information is listed on the attached Grant Statement of Award/Acceptance. *Please note you
can access this system using; the same password assigned for the online financial reporting system.
The address is hgR: / /www.deis.virginia eov/ rantsAdministration/zmis /index cfm ?menuLevel =4
You are required to use the online system for requesting funds
❑ BUDGETAMENDMENTS
Budgets can be amended in most DCJS grant programs with prior approval. Please review your
Special Conditions carefully to determine the requirements and procedures for amending
budgets. Refer to our website for amending budgets through the online Grants Management
Information System (GNUS). *Please note again that you can access this system using the same
password assigned for the online financial• reporting system. This process can take up to (30)
days for approval.
The address is htto: //www dcis vire pia. eoy lUantsAdministration /amis/indez cfm ?menuLeyel-4.
Paper copies of the Budget Amendments are no longer accepted You are required to use the
online system for submitting budget amendments
Updated 02018
PROJECTED DUE DATES
FINANCIAL & PROGRESS REPORTS
Reports are due by the 12th working day following the close of the period covered in the report.
• Financial reports are re uired uarterl even i no expenditures have occurred.
• Progress reports are required as follows
Victim/Witness. SAGP and YSDWF.- quarterly (period ending 9130, 12131, 3131, and 6130).
V -STOP: — semi - annual (period ending 6130 and 12131) and CYannual (due 1131).
SASP — CYannual (period ending 12131).
Please contact the appropriate DCJS staff person if you need assistance with the following
• Financial Reports and Requests for Funds - DCJS Financial Services Manager, Bill Dodd, at
804 -371 -0638 or bill.dod& dcR vir inia a_v
• GMIS — Complete and send an email to grautsweb�a dcjs virginia.gov citing the error message
received, to request assistance from the GMIS IT Special' DeAndrea Williams
• CIMS or VSDVVF Reporting Software — DCJS IT Contact Specialists at 804-786 -4576
or 804 - 225 -4868.
• Progress Reports and Other Requests — your assigned DCJS Grant Program Monitor.
• If you have general questions, please contact Beverly Johnson at (804) 786 -9055 or
by e-mail at beverly.jobn.son@dcjs.virginia.gov.
victim programs 6 -18
QUARTER ENDING
DUE DATE
9/30/2018
10/17/2018
i
12/31/2018
3/31/2019
1/17/2019
i
4/16/2019
6/30/2019
7/17/2019
i
9/30/2019
10/17/2019
Please contact the appropriate DCJS staff person if you need assistance with the following
• Financial Reports and Requests for Funds - DCJS Financial Services Manager, Bill Dodd, at
804 -371 -0638 or bill.dod& dcR vir inia a_v
• GMIS — Complete and send an email to grautsweb�a dcjs virginia.gov citing the error message
received, to request assistance from the GMIS IT Special' DeAndrea Williams
• CIMS or VSDVVF Reporting Software — DCJS IT Contact Specialists at 804-786 -4576
or 804 - 225 -4868.
• Progress Reports and Other Requests — your assigned DCJS Grant Program Monitor.
• If you have general questions, please contact Beverly Johnson at (804) 786 -9055 or
by e-mail at beverly.jobn.son@dcjs.virginia.gov.
victim programs 6 -18
� Y
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of October, 2018.
No. 41274 - 100418.
A RESOLUTION authorizing acceptance of the FY2018 "Four for Life" Grant for
Emergency Medical Services (EMS) made to the City of Roanoke by the Commonwealth of
Virginia, Department of Health, and authorizing execution of any required documentation on behalf
of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City Manager is hereby authorized on behalf of the City to accept from the
Commonwealth of Virginia, Department of Health, the FY2018 "Four for Life" Grant for Emergency
Medical Services (EMS) in the amount of $81,777, with no local match, to be used for training,
supplies, or other appropriate items used for EMS, as more particularly described in the City Council
Agenda Report dated October 4, 2018.
2. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's
acceptance of the grant, such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may be
required by from the Commonwealth of Virginia, Department of Health, in connection with the
acceptance of the foregoing grant.
ATTEST:
City Clerk.
R -Four for Life GRANT- 10.4.18.doc
n
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of October, 2018.
No. 41275- 100418.
AN ORDINANCE appropriating funding from the Virginia Department of Health for
the purpose of purchasing emergency medical service (EMS) training and supplies,
amending and reordaining certain sections of the 2018 -2019 Grant Fund Appropriations,
and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2018 -2019 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment
Training and Development
Vehicular Equipment
Other Equipment
Revenues
Four - For -Life Grant FY19
35- 520 - 3681 -2035 $ 15,000
35- 520 - 3681 -2044 5,000
35- 520 - 3681 -9010 30,000
35- 520 - 3681 -9015 31,777
35- 520 - 3681 -3681 81,777
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: October 4, 2018
Subject: Four - For -Life Payment for Emergency Medical Services
Background:
Roanoke Fire -EMS has received notification that the City of Roanoke will be
receiving the Fiscal Year 2018 "Four- For - Life" payment for Emergency Medical
Services (EMS) in the amount of $81,777. The purpose of these funds is for
training, purchase of supplies, and other appropriate items used for EMS.
Considerations:
City Council action is needed to formally accept and appropriate these funds
and authorize the Director of Finance to establish revenue estimates and
appropriations to purchase the equipment and supplies in accordance with
provisions of this payment.
Recommended Action:
Accept the Four - For -Life payment as described above and authorize the City
Manager to execute any required agreements or documents, such to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to authorize the Director of Finance
to establish a revenue estimate in the amount of $81,777 and appropriate
$81,777 into expenditure accounts in the Grant Fund.
TM Robert S. Cowe rl, fir.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
David H. Hoback, Chief of Fire -EMS
�v
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of October, 2018.
No. 41276 - 100418.
A RESOLUTION authorizing the City Manager's issuance and execution of additional
Amendments to the City's Contract with THP Limited, Inc. ( "THP ") for additional services in all
seven City parking garages; and authorizing the City Manager to take certain other actions in
connection with such Amendments.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is authorized to issue and execute such additional Amendments
as may be necessary to the City's Contract with THP, in an amount not to exceed an additional
$43,000 for additional services to include, but not be limited to, design services and coordination
of contractor work on structural and waterproofing repair efforts in all seven City parking
garages in the amount of $33,000, all as more fully set forth in the City Council Agenda Report
dated October 4, 2018.
2. The form of such Amendments shall be approved by the City Attorney.
3. Such Amendments shall provide authorization for additions to the work, with an
increase in the amount of the Contract, and provide that the total amount of such Amendments
will not exceed an additional $43,000, including an Amendment No. 7 for additional structural
and waterproofing services in the amount of $33,000, all as set forth in the above mentioned City
Council Agenda Report.
1
4. The City Manager is authorized to take such actions and to execute such
documents as may be necessary to provide for the implementation, administration, and
enforcement of all such Amendments to the above mentioned Contract with THP, as well as the
Contract itself.
ATTEST:
Owt
City Clerk.
R- Authorize Amendment to Contract with THP Limited Inc (10.4.18)
2
�a
CITY COUNCIL AGENDA REPORT
f�
To: Honorable Mayor and Members of City Council
Meeting: October 4, 2018
Subject: Amendment to Contract for the Parking Structure Inspection
Program
Background:
The City of Roanoke entered into a contract, dated March 19, 2014, with THP
Limited, Inc., an Ohio corporation, to establish an effective structural inspection
program that would form the basis of the Parking Fund capital maintenance
program and overall maintenance direction for each of the City's seven (7)
parking facility structures. The Contract was issued for a one -year period, with
the City's option to renew the Contract for up to four additional one -year
periods. If renewed, the City would determine and assign the structures to be
inspected by the Consultant, subject to the Consultant and City agreeing on a
fee for such further work. The original Contract was issued in the amount of
$48,000.
Amendments 2 through 6 have been issued for renewing the Contract time of
performance for additional one year periods and for additional engineering
services as requested. The Contract is currently in its final renewal period.
Considerations:
THP Limited, Inc., at the City's request, has submitted a proposal for additional
services to include, but not be limited to, design services and coordination of
contractor work on structural and waterproofing repair efforts in all seven City
garages. The proposed cost is $33,000.
In addition to the above fee, other expenses connected with the project may
involve encountering unexpected conditions that may necessitate THP Limited,
Inc. providing services above those stipulated. Therefore, future amendments
may be needed to the Contract with THP Limited, Inc. to perform additional
services as the project develops. However, the total of such other amendments
is not expected to exceed an additional $10,000 over and above the previously
mentioned $33,000, for total Contract Amendments not to exceed $43,000.
Funding is available in the project account 07- 540 -8275, Parking Structure
Inspection Program.
Recommended Action:
Authorize the City Manager to execute additional amendments as referenced
above, approved as to form by the City Attorney, to the City's Contract with THP
Limited, Inc. in an amount not to exceed $43,000 for additional professional
services, including an Amendment for $33,000 as set forth above.
Authorize the City Manager to take such actions and to execute such
documents, as may be necessary to provide for the implementation,
administration, and enforcement of all such amendments to the above
mentioned Contract with THP Limited, Inc., as well as the Contract itself.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager
Brian Townsend, Assistant City Manager
Amelia Merchant, Director of Management and Budget
Robert K. Bengtson, P.E., Director of Public Works
Luke Pugh, P.E., City Engineer
E
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of October, 2018.
No. 41277 - 100418.
A RESOLUTION authorizing the City Manager to execute an Amendment to the City's
Contract with Magic City Motor Corporation, for auto body repair services for vehicles that are
involved in collisions; and authorizing the City Manager to take certain other actions in
connection with such Amendment.
WHEREAS, the City entered into a contract with Magic City Motor Corporation
( "Contractor "), dated October 17, 2016 ( "Contract "), pursuant to which Contract, the Contractor
agreed to provide auto body repair services for vehicles that are involved in collisions;
WHEREAS, the City and the Contractor have agreed to amend the Contract because the
cost of repair services has exceeded the maximum contract amount by $52,500 based on a higher
level of necessary repairs than anticipated, as set forth in an Amendment, a copy of which
Amendment is attached to the City Council Agenda Report dated October 4, 2018; and
WHEREAS, pursuant to City Charter and City Code, City Council authorization is
required because the aggregate amount of all increases payable under the Contract, as amended,
will exceed $50,000.
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The City Manager is hereby authorized, for and on behalf of the City, to execute
an Amendment to the City's Contract with Magic City Motor Corporation for auto body repair
services for vehicles that are involved in collisions, such Amendment to be approved as to form
by the City Attorney, all of which is more fully set forth in the City Council Agenda Report
dated October 4, 2018,
Magic City Motor Corp - Amend 10.4.18.doc
2. The City Manager is authorized to take such actions and to execute such
documents as may be necessary to provide for the implementation, administration, and
enforcement of all such Amendments to the above mentioned Contract with the Contractor, as
well as the Contract itself.
ATTEST:
—�Vtwl )ILI A.)
City Clerk.
Magic City Motor Corp - Amend 10.4.18.doc
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Date: October 4, 2018
Subject: Amendment to Auto Body Repair Services Contract
Background:
The City entered into a contract, dated October 17, 2016, with Magic City Motor
Corporation to provide auto body repair services for vehicles that are involved
in collisions. This contract was renewed for an additional year on October 3,
2017 with a maximum contract amount of $109,614. The cost of repair
services has exceeded the maximum contract amount by $52,500 based on a
higher level of necessary repairs than anticipated.
Considerations:
The proposed amendment to the above contract requires City Council approval.
Funding in the amount of $52,500 is available in account 01- 440 - 2641 -3009
(Sublet Vendor).
Recommended Action:
Authorize the City Manager to issue and execute an Amendment, approved as
to form by the City Attorney, to the City's Contract with Magic City Motor
Corporation, in an amount of $52,500 for additional auto body repair services
as set forth above.
Authorize the City Manager to take such actions and execute such documents
as may be necessary to provide for the implementation, administration, and
enforcement of all such Amendments to the above mentioned Contract, as well
as the Contract itself. The form of any such documents shall be approved by
the City Attorney.
--- 21rd/1?.��� (.(1- ,VJ
S. Cowell, .Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of October, 2018.
No. 41278- 100418.
AN ORDINANCE amending Section 32 -98.1, Eligibility, of Division 5, Exemption of
Certain Rehabilitated Real Property, and Section 32- 101.26, Eli ibility, of Division 5C, Partial
Tax Exemption in Redevelopment and Conservation Areas and Rehabilitation, of Article 11, Real
Estate Taxes Generally, of Section 32, Taxation, of the City Code (1979), as amended, to provide
an extension of time for real property owners to pay delinquent real estate before the real estate
tax exemptions granted eligible property owners pursuant to the foregoing authority shall be
automatically void and of no effect; providing for an effective date, and dispensing with the
second reading of this ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 32 -98.1, Eli ibility, of Division 5, Exemption of Certain Rehabilitated
Real Property, of Article II, Real Estate Taxes Generally, of Section 32, Taxation, of the City
Code (1979), as amended, is hereby amended and reordained to read and provide as follows:
Sec. 32 -98.1. - Eligibility.
(c) In order for the exemption for a property to continue in effect, or for an
owner to apply for such exemption, the owner thereof shall not be delinquent in
any real estate tax owed the cit �i-all be r no
effect if s eh delinqueuey -- oceur-s. The exemption provided under this
division shall be automatically void and of no effect without notice to the
owner, if real estate taxes due on any real estate owned in the city that become
due October 5 of a_ fiscal year are not paid on or before December 31 of the
same fiscal year and of real estate taxes due on anv real Property owned in the
city that become due April 5 of a fiscal year are not paid on or before June 30
of the same fiscal year.
1
2. Section 32- 101.26, Eli ibility, of Division 5C, Partial Tax Exemption in
Redevelopment and Conservation Areas and Rehabilitation, of Article II, Real Estate Taxes
Generally, of Section 32, Taxation, of the City Code (1979) as amended, is hereby amended and
reordained to read and provide as follows:
Sec. 32- 101.26. - Eligibility.
(c) In order for the exemption for a property to continue in effect, or for an
owner to apply for such exemption, the owner thereof shall not be delinquent in
any real estate tax owed the city, — -�� oI,� all be d a of no
eff'eCt if }eh de1iflquefieY -- --E C . The exemption provided under this
division shall be automatically void and of no effect without notice to the owner,
if real estate taxes due on anv real estate owned in the city that become due
_October S of a fiscal vear are not paid on or before December 31 of the same
fiscal year, and if real estate taxes due on any real estate owned in the city that
become due April S of a fiscal vear are not paid on or before June 30 of the same
iscal year.
This ordinance shall be in full force and effect upon its adoption.
4. Pursuant to § 12 of the Roanoke City Charter, the second reading of this ordinance
by title is hereby dispensed with.
2
ATTEST:
Tn
City Clerk.
Daniel J. Callaghan
City Attorney
The Honorable Mayor
and Members of City Council
Roanoke, Virginia
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
TELEPHONE 540- 853 -2431
FAX 540- 853 -1221
EMAIL: cityatty @roanokeva.gov
October 4, 2018
Timothy R. Spencer
David L. Collins
Heather P. Ferguson
Laura M. Carini
Assistant City Attorneys
Re: Amendment to Section 32 -98.1 and Section 32- 101.26 of the City
Code; Payment of Real Estate Taxes and Rehab Real Estate Tax
Credit /Exemption Program
Dear Mayor Lea and Members of Council:
Background:
Division 5, Exemption of Certain Rehabilitated Real Property, of Article II, Real Estate Taxes Generally,
of Section 32, Taxation, of the City Code (1979) as amended, contains authorization for owners of
real property containing structures used for residential and commercial purposes to obtain a tax
exemption on such property if such structures are substantially rehabilitated, and if the property owner
meets certain qualifications. The amount of the exemption is equal to the difference in the appraised
value of the structure immediately before substantial rehabilitation, and immediately after substantial
rehabilitation, as determined by the director of real estate valuation. The period of the exemption runs
with the land for a period of five years, commencing July 1 of the tax year following such substantial
rehabilitation is completed. Section 32 -98.1 of the City Code, Eligibility, provides that such tax
exemption becomes automatically null and void if the property owner becomes delinquent on any real
estate taxes owed the City.
Division 5C, Partial Tax Exemption in Redevelopment and Conservation Areas and Rehabilitation of
Article II, Real Estate Taxes Generally, of Section 32, Taxation, of the City Code (1979) as amended,
provides a similar tax abatement for new structures or other improvements for residential purposes or
commercial purposes located in a CN district. Section 32- 101.26 of the City Code, Eli ibility,
provides that any tax exemption granted property owners under Division 5C becomes automatically
null and void if the property owner becomes delinquent on any real estate taxes owed the City.
Considerations:
Because the real property tax exemptions granted under Division 5 and Division 5C of the City Code
automatically terminate upon the occurrence of any real estate tax delinquency, several property
owners have become tax delinquent in the past, only to become current after payment of their real
estate taxes upon notification by the director of real estate valuation. Technically, these owners would
no longer be eligible to receive their exemption under the current language of the City Code, even
after such owners have made their accounts current, because the exemption is lost automatically upon
the occurrence of any real estate tax delinquency. The City Council Audit Committee received a
report regarding the operations of the Rehab Real Estate Tax Credit /Exemption Program and made
several recommendations to improve the program. The program faces a sunset of July 1, 2020, and
many of these recommendations made by the Audit Committee should be considered and presented to
Council in Spring 2020, prior to the sunset. City staff recommends that Section 32 -98.1 and Section
32- 101.26 be amended at this time in order to clarify and extend the grace period available to property
owners receiving such exemptions before such exemptions are voided automatically in the event an
owner is delinquent in the payment of real estate taxes. This clarification and extension will allow
City staff time to notify such owners of their delinquencies, and provide these properties with an
opportunity to bring their accounts current before losing their exemptions. If the property owners
failed to pay the delinquent taxes prior to the expiration of the grace period, the tax exemption would
be automatically terminated. Such amendments further the City's policy of encouraging the
rehabilitation of real property, and serves to make the City Code consistent with current practice.
Recommended Action:
Adopt the attached ordinance amending Section 32 -98.1, Eligibility, of Division 5, Exemption of
Certain Rehabilitated Real Property,_ and Section 32- 101.26, Eligibility, of Division 5C, Partial Tax
Exemption in Redevelopment and Conservation Areas and Rehabilitation, of Article II, Real Estate
Taxes Generally, of Section 32, Taxation, of the City Code (1979) as amended, to provide an
extension of time for real property owners receiving such exemptions to pay delinquent real estate
before the real estate tax exemptions shall be automatically void and of no effect that the tax
exemptions granted shall be automatically void and of no effect.
W
%-ILY tiLLurney
DJC /lsc
c: Robert M. Cowell, Jr., City Manager
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Evelyn Powers, City Treasurer
Sherman Holland, Commissioner of Revenue
Amelia Merchant, Director of Finance
Drew Harmon, City Auditor
David L. Collins, Assistant City Attorney
STATEMENT OF MICHELLE L. DYKSTRA
I, Michelle L. Dykstra, make the following statement regarding Agenda Item 7 b. 1 of the
October 4, 2018, 2:00 p.m. session of City Council regarding proposed amendments to City
Code in connection with the Real Estate Taxes and Rehab Real Estate Tax Credit /Exemption
Program.
I hold an interest in a property which participates in the City's Rehab Real Estate Tax
Credit /Exemption Program. Pursuant to Section 2.2 -3112 (13)(3), Code of Virginia (1950), as
amended, the proposed amendments to City Code affect the public generally and therefore I may
participate in discussion of this matter and vote on the matter. To the extent that this exception
does not apply, pursuant to Sections 2.2 -3112 (B)(1) and 2.2 -3115 (H), Code of Virginia (1950),
as amended, I believe that I can act fairly, objectively, and in the public interest in considering
the proposed amendments to this program. Based on the foregoing, I will participate in
consideration of the proposed amendments and any vote on such proposals.
I request that the City Clerk maintain a copy of this statement with the minutes of this
meeting of City Council.
Dated this 4" day of October, 2018.
Michelle L. Dykstra
Member of Council
K:AOriginial K Drive Files \Council Session (10.04.2018) \Conflicts \STATEMENT of Michelle L. Dykstra.doc 10/3/18
STATEMENT OF JOHN A. GARLAND
I, John A. Garland, make the following statement regarding Agenda Item 7 b. 1 of the
October 4, 2018, 2:00 p.m. session of City Council regarding proposed amendments to City
Code in connection with the Real Estate Taxes and Rehab Real Estate Tax Credit /Exemption
Program.
I hold interests in entities that own properties which participate in the City's Rehab Real
Estate Tax Credit /Exemption Program. Pursuant to Section 2.2 -3112 (13)(3), Code of Virginia
(1950), as amended, the proposed amendments to City Code affect the public generally and
therefore I may participate in discussion of this matter and vote on the matter. To the extent that
this exception does not apply, pursuant to Sections 2.2 -3112 (13)(1) and 2.2 -3115 (H), Code of
Virginia (1950), as amended, I believe that I can act fairly, objectively, and in the public interest
in considering the proposed amendments to this program. Based on the foregoing, I will
participate in consideration of the proposed amendments and any vote on such proposals.
I request that the City Clerk maintain a copy of this statement with the minutes of this
meeting of City Council.
Dated this 4th day of October, 2018.
John A. arlRd v
Memb r of Council
K \Originial K Drive Files \Council Session (10.04.2018) \Conflicts \STATEMENT of John A. Garland.doc 10/3/18
j��,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of October, 2018.
No. 41279 - 100418.
AN ORDINANCE authorizing the approval of a proposed Settlement Agreement
(Settlement Agreement) in connection with the case of Roanoke Lodging, LLC v. City of
Roanoke, Case No. CL15 -2328 (the "Action "), pending before the Circuit Court of the City of
Roanoke, Virginia; authorizing the settlement of the Action by providing Roanoke Lodging,
LLC (RL) a credit in the aggregate amount of $49,810, without interest, to be applied to the real
estate tax invoice that becomes due April 5, 2019, on real estate owned by RL, situated at 2801
Hershberger Road, N.W., Roanoke, Virginia, bearing Official Tax Map No. 6450114 (Property);
authorizing the City Manager to execute the Settlement Agreement, and other appropriate
documents; authorizing the City Treasurer, Commissioner of Revenue, and Director of Finance
to take such actions as are necessary to implement the terms of the Settlement Agreement, and
dispensing with the second reading of this Ordinance by title.
WHEREAS, RL initiated the Action against the City alleging erroneous assessment of
real estate taxes alleging that the real estate taxes assessed by the City against the Property for
the 2014 -2015 Fiscal Year and 2015 -2016 Fiscal Year exceeded the Property's fair valuation, all
as more specifically described in the City Attorney Letter dated October 4, 2018;
WHEREAS, the City and RL have reached a settlement of the Action in accordance with
the proposed Settlement Agreement, a copy of which is attached to the City Attorney Letter
dated October 4, 2018, that include settlement values for the two Fiscal Years included in the
Action and settlement values for the 2016 -2017, 2017 -2018, and 2018 -2019 Fiscal Years; and
WHEREAS, Council authorization is required for the City Manager to execute the
Settlement Agreement.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. The proposed settlement, as described and set forth in the Settlement Agreement,
is hereby approved, and the City Manager is hereby authorized to execute and deliver the
Settlement Agreement to RL on terms substantially similar to the Settlement Agreement attached
to the City Attorney Letter dated October 4, 2018. All requisite documents shall be approved as
to form by the City Attorney.
2. The City Manager is further authorized to execute, deliver, and perform such
other documents deemed necessary to perform, effectuate, administer, and enforce the Settlement
Agreement, the form of any such documents to be approved by the City Attorney.
3. The City Treasurer, Commissioner of Revenue, and Director of Finance are
further authorized to take such actions as are necessary to implement the terms of the Settlement
Agreement, and to apply a credit of $49,810, without interest, against the real estate taxes to be
assessed against the Property that come due April 5, 2019, as provided in the Settlement
Agreement.
4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
iK8 ti
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
Daniel J. Callaghan TELEPHONE 540- 853 -2431
City Attorney FAX 540 - 853 -1221
EMAIL: cityatty @roanokeva.gov
October 4, 2018
The Honorable Sherman P. Lea, Sr.,
and Members of Council
Re: Proposed Settlement
Roanoke Lodging, LLC v. City of Roanoke
Circuit Court for the City of Roanoke, Virginia
Case No. CL 15 -2328
Mayor Lea and Members of Council:
Timothy R. Spencer
David L. Collins
Heather P. Ferguson
Laura M. Carini
Assistant City Attorneys
Background and Consideration
Roanoke Lodging, LLC, a Colorado limited liability company qualified to conduct business in the
Commonwealth of Virginia (RL), is the owner and operator of the Roanoke Sheraton Hotel and
Conference Center situated at 2801 Hershberger Road, N. W., Roanoke, Virginia, bearing Official
Tax Map No. 5450114 (Property). In December 2015, RL sued the City in Circuit Court for the
City of Roanoke, Virginia, Case No. CL 15 -2328 (Action) and challenged the assessed value of the
Property established by the City for Fiscal Years 2014 -15 and 2015 -16. The City responded to the
action and has diligently defended the City's determination of the assessed value of the Property in
the Action.
The Court has set the Action for a three (3) day trial for October 29, 30, and 31, 2018. The City
filed a motion for summary judgment in the Action and the Court set the hearing on the motion for
summary judgment for October 4, 2018, at 1:30 p.m. (Motion). If the Circuit Court grants the
Motion, judgment will be entered in favor of the City. On October 2, 2018, RL and the City
reached a proposed agreement to settle the Action, a copy of which proposed settlement agreement
is attached hereto (Settlement Agreement). The proposed Settlement Agreement is subject to the
approval of City Council. RL and the City jointly requested the Circuit Court to continue the
hearing on the Motion, pending review and action by City Council.
The proposed Settlement Agreement provides for settlement valuations of the Property for the two
fiscal years that are the subject of the Action and Fiscal years 2016 -17, 2017 -18, and 2018 -19. The
current assessed values, the settlement value, and the credit for each affected fiscal year are:
Fiscal Year
Assessment
Settlement Value
Credit
2014-2015
$18,944,200
$18,244,200
$ 8,330
2015-2016
$17,539,400
$16,839,400
$ 8,540
2016-2017
$17,539,400
$16,839,400
$ 8,540
2017-2018
$16,200,000
$15,200,000
$12,200
2018-2019
$14,903,600
$13,903,600
$12,200
Total:
$49,810
The settlement values produce a credit to RL in the aggregate amount of $49,810. This credit is
without interest and will be applied to the tax invoice for the Property that becomes due April 5,
2019. The proposed Settlement Agreement resolves the Action and eliminates any future litigation
involving the assessment of the Property for three (3) additional fiscal years.
Recommendation
Approve the settlement of the Action as proposed in the Settlement Agreement and adopt an
ordinance authorizing the City Manager to execute the Settlement Agreement and take such other
actions that are necessary to implement the Settlement Agreement, and authorizing the City
Treasurer, the Commissioner of Revenue, and the Director of Finance to take such actions that are
necessary to implement the terms of the Settlement Agreement, including application of the credit
in the amount of $49,810.
Respectfully submitted,
Daniel J. Call han
Roanoke City Attorney
DJC /lsc
Enclosures: Proposed Settlement Agreement
Proposed Ordinance
c: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
Evelyn Powers, City Treasurer
Sherman Holland, Commissioner of Revenue
Susan Lower, Director of Real Estate Valuation
David L. Collins, Assistant City Attorney
SETTLEMENT AGREEMENT AND RELEASE
This Agreement is made as of October 2, 2018, by and between Roanoke Lodging, LLC, a
Colorado limited liability company qualified to conduct business in the Commonwealth of
Virginia ( "RL") and the City of Roanoke, Virginia, a Virginia municipal corporation (the
"City")
RECITALS
A. RL and the City are parties to an action pending in the Circuit Court for the City
of Roanoke, as Case Number CL15 -2328 ( "the Action ")
B. RL and the City wish to settle the dispute between them and dismiss the Action
on the terms and conditions below.
C. This Agreement is subject to approval by the City Council of the City of
Roanoke, Virginia ( "City Council ").
Agreement
NOW, THEREFORE, in consideration of the mutual promises made herein, the
sufficiency and receipt of which is acknowledged, and the above recitals which are incorporated
herein, it is mutually agreed by the parties:
1. Settlement Payment. In consideration of the release set forth in this Agreement,
the City shall pay, and RL agrees to accept, $49,810, as a credit against the April 5, 2019,
invoice for the real property taxes imposed on property of RL, known as the Roanoke Sheraton
Hotel and Conference Center, situated at 2801 Hershberger Road, N. W., Roanoke, Virginia,
bearing Official Tax Map No. 6450114 ( "Property"). No interest will be paid on this amount.
The amount of this credit has been established in accordance with the settlement values of the
7965/32/8578273v 1
Property for Fiscal Year 2014 -2 015 through and including Fiscal Year 2018 - 2019 set forth in
Schedule A attached hereto and made a part hereof. The City Council will consider and vote on
this Agreement no later than October 15, 2018. Upon approval of this Agreement by the City
Council, counsel for RL will endorse and deliver to counsel for the City an Order dismissing the
Action with prejudice.
2. Acceptance of Values. RL accepts the settlement values set forth in Schedule A
and waives and releases, with prejudice, all rights of RL, under law or in equity, to challenge the
assessed values of the Property, as set forth in Schedule A, for Fiscal Years 2014 - 2015, 2015 -
2016, 2016 - 2017, 2017 - 2018, and 2018 - 2019.
3. Mutual Release. In consideration of the promises and rights granted in this
Agreement, the sufficiency of which is expressly acknowledged, the City and RL hereby
mutually discharge and release each other and their respective affiliates, parent companies,
subsidiaries, divisions, predecessors, successors, directors, officers, employees, agents, attorneys,
representatives, owners, bonding companies and insurers from all claims, debts, suits, actions,
charges, demands, judgments, costs, executions, liabilities and all other obligations, whether in
contract, tort, or other, known and unknown, both legal and equitable, which have been brought
or could have been brought, relating to the subject matter of the Action or related in any way to
the City's real property tax assessments against the Property for the Fiscal Years 2014 - 2015
through and including 2018 - 2019.
4. Fees and Costs. Each party shall bear its own attorney's fees and costs.
5. Merger. No promise or agreement not herein expressed has been made by,
between or among the parties, and in executing this Agreement, the parties are not relying upon
PA
7965/32/8578273v I
any statement or oral representations made to them by each other or by anyone else who has not
acted for them or on their own behalf, but are relying solely upon their own judgment. No
consideration has been, or is offered, promised, expected or held out other than as provided
herein, and no conditions precedent to the effectiveness of this Agreement exist other than as
expressly provided herein. This Agreement creates no new rights other than as expressly
provided herein.
6. Full and Final Settlement. The parties understand that this is a full and final
disposition of the claims and disputes between them, both as to the existence, and the nature and
extent of, liability by any party except as specified herein. The parties understand and agree
fully that this Agreement constitutes a compromise settlement and is mutual, final and binding
upon the parties.
7. Compromised Claims. The parties understand and agree that this Agreement
constitutes the settlement of disputed claims, that liability has been denied by all parties, and that
this Agreement, the consideration therefor, and all negotiations relating thereto, are for
settlement purposes only and shall not be construed as an admission of liability or responsibility
for any wrongful act or omission at any time on the part of any party.
8. Modifications. No modification of this Agreement shall be valid unless it is in
writing and signed by all parties, with the approval of the City Council for the City of Roanoke
as may be required by Virginia law.
9. Successors and Assi¢ns. This Agreement shall bind and inure to the benefit of all
parties, their successors and permitted assigns, and each of them.
3
7965/3218578273v 1
10. Counterparts. This Agreement may be executed in two or more counterparts,
each of which shall be deemed an original, and all of which together shall constitute one and the
same instrument.
11. Authoritv. Each signor warrants that he /she has full legal authority to execute this
Settlement Agreement on behalf of the parties.
12. Q verning Law. This Agreement shall be governed and construed in accordance
with Virginia law. In the event any litigation arises concerning enforcement of this Agreement,
venue shall be a court of competent jurisdiction in the City of Roanoke. Virginia.
This Agreement has been read by all of the parties hereto, and where appropriate, by the
attorneys for all of the parties hereto, and the parties understand its content and are satisfied with
its terms.
Dated this 2nd day of October, 2018.
Date of Execution: ROANOKE LODGING, LLC
l
Date of Execution: CITY OF ROANOKE, VIRGINIA
its:
7965;31,8578273 v1
4
Approved as to form
Roanoke City Attorney
7965/32/8578273v1
*Fiscal Year is July 1 to June 30.
6
7965/32/8578273v l
SCHEDULE A
SETTLEMENT VALUES
PROPERTY BEARING OFFICIAL TAX MAP NO. 6450114
Fiscal Year*
Assessment
Settlement Value
Credit
2014-2015
$18,944,200
$18,244,200
$ 8,330
2015-2016
$17,539,400
$16,839,400
$ 8,540
2016 -2017
$17,539,400
$16,839,400
$ 8,540
2017-2018
$16,200,000
$15,200,000
$12,200
2018 -2019
$14,903,600
$13,903,600
$12,200
Total:
$49,810
*Fiscal Year is July 1 to June 30.
6
7965/32/8578273v l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of October, 2018.
No. 41280 - 100418.
A RESOLUTION adopting and endorsing a Legislative Program for the City to be presented to
the City's delegation to the 2019 Session of the General Assembly; and authorizing the City's
legislative liaison to advocate the positions of the City with respect to matters presented during the
2019 Session of the General Assembly.
WHEREAS, the members of City Council are in a unique position to be aware of the legislative
needs of this City and its people;
WHEREAS, previous Legislative Programs of the City have been responsible for improving
the efficiency of local government and the quality of life for citizens of this City and our Blue Ridge
region;
WHEREAS, Council is desirous of again adopting and endorsing a Legislative Program to be
advocated by the Council and its representatives at the General Assembly;
WHEREAS, Council is also desirous to authorize its legislative liaison to advocate the position
of the City on matters that may affect the City that are not specifically included in its Legislative
Program in an efficient and effective manner; and
WHEREAS, the Legislative Committee of City Council has by report, dated October 4, 2018,
recommended to Council a Legislative Program to be presented at the 2019 Session of the General
Assembly.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
1. The Legislative Program transmitted by report of the Legislative Committee, dated
October 4, 2018, is hereby adopted and endorsed by the Council as the City's official Legislative
Program for the 2019 Session of the General Assembly.
2. Council authorizes the City's legislative liaison to advocate on all matters that arise
during the 2019 Session of the General Assembly that may affect the interests of the City. With
respect to matters that are not specifically included in the 2019 Legislative Program, the City's
legislative liaison shall first advise the Chair or Vice Chair of the Legislative Committee and the City
Manager of the particular matter and the position that the City should advocate and shall receive the
consent of the Chair or Vice Chair of the Legislative Committee and the City Manager to proceed.
3. A joint meeting of the School Board and City Council will be held on Monday, October
15, 2018, at 3:00 p.m., to present the 2019 Legislative Program to the Senators and Delegates.
ATTEST:
YY\OV-,-\ 0 '°�l,t►
Cit rk.
S "111111ANIE NI. MOON REYNOLDS, MM(
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk(n roa nokeva.gov
October 8, 2018
CECELIA f. N1CC'Ol'
Deputy City Clerk
C'EC'ELIA T. WEBB, CNIC
Assistant Deputy CRY Clerk
The Honorable Ralph S. Northam, Governor of the Commonwealth of Virginia
The Honorable Justin E. Fairfax, Lieutenant Governor of the Commonwealth of Virginia
The Honorable M. Kirkland Cox, Speaker of the Virginia House of Delegates
The Honorable David J. Toscano, Minority Leader of the Virginia House of Delegates
The Honorable Thomas K. Norment, Jr., the Majority Leader of the Virginia Senate
The Honorable Richard L. Saslaw, Minority Leader of the Virginia Senate
The Honorable Terry L. Austin, Virginia House of Delegates
The Honorable John S. Edwards, Senate of Virginia
The Honorable Christopher T. Head, Virginia House of Delegates
The Honorable Sam Rasoul, Virginia House of Delegates
The Honorable William M. Stanley, Jr., Senate of Virginia
The Honorable David R. Suetterlein, Senate of Virginia
Dear Governor Northam and Gentlemen:
I am enclosing copy of Resolution No. 41281 - 100418 supporting improvements to
Interstate 81 and establishing a Regionally Dedicated Fund for Interstate 81 Corridor
improvements.
The abovementioned ordinance was adopted by the Council of the City of Roanoke at
its regular meeting held on Thursday, October 4, 2018.
Enclosure
pc: The Honorable William D. Bestpitch, Chairman, City Council Legislative
Committee
Robert S. Cowell, Jr., City Manager
Daniel J. Callaghan, City Attorney
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA
The 4th day of October, 2018.
No. 41281 - 100418.
A RESOLUTION supporting improvements to Interstate 81 and establishing a Regionally
Dedicated Fund for Interstate 81 Corridor Improvements.
WHEREAS, the 2018 Virginia General Assembly directed the Commonwealth
Transportation Board to develop and adopt an Interstate 81 Corridor Improvement Plan and
evaluate financing options for Interstate 81 corridor improvements;
WHEREAS, the Roanoke Valley Transportation Planning Organization ( RVTPO)
informed the City that during the June 6, 2018 to August 6, 2018 public comment period, the
Virginia Department of Transportation received 161 congestion comments, 138 safety comments,
and 104 policy comments;
WHEREAS, according to RVTPO, data from the Virginia Department of Transportation
shows that Interstate 81 has the highest proportion if incident delay compared to all other Virginia
interstates, and the loss of one lane leads to a 65 percent reduction in highway capacity;
WHEREAS, Interstate 81 is critical to the economic vitality the City of Roanoke, the
Roanoke Valley, and of western Virginia, carrying $312 billion in goods each year;
WHEREAS, the RVTPO recently approved a "Regional Study on Transportation Project
Prioritization for Economic Development and Growth" which stated that widening and improving
Interstate 81, between the Roanoke and New River Valley (Exit 150 to Exit 118), was a priority
for the local governments in the RVTPO service area;
WHREAS, potential capital improvements identified by the Office of Intermodal Planning
and Investment are estimated to cost $3 billion corridor -wide, with $1.6 to $2.1 billion in the Salem
Transportation District;
WHEREAS, the Virginia Office of Intermodal Planning and investment will assess a
variety of funding mechanisms and will report on the economic impact of truck -only tolling on
Virginia manufacturing, agriculture, and logistics sector companies; and
WHEREAS, existing revenues are not sufficient to fund the identified improvements to
Interstate 81, and the highest investment on other Virginia interstates is sourced from regionally
dedicated funds.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke. Virginia as
follows:
1. Council urges the General Assembly to support improvements to Interstate 81
throughout the Commonwealth of Virginia.
2. Council urges the General Assembly to establish a dedicated fund specifically
limited to improvement in the Interstate 81 Corridor Region.
3. The City Clerk is directed to send attested copies of this Resolution to The
Honorable Ralph S. Northam. Governor of the Commonwealth of Virginia, The Honorable Justin
E. Fairfax, Lieutenant Governor of the Commonwealth of Virginia, The Honorable M. Kirkland
Cox, Speaker of the Virginia House of Delegates, The Honorable David J. Toscano, Minority
Leader of the Virginia House of Delegates, The Honorable Thomas K. Norment, Jr., the Majority
Leader of the Virginia Senate, The Honorable Richard L. Saslaw, Minority Leader of the Virginia
Senate, The Honorable Terry L. Austin, The Honorable John S. Edwards, The Honorable
Christopher T. Head, The Honorable Sam Rasoul, The Honorable William M. Stanley, Jr., and
The Honorable David R. Suetterlein.
ATTEST:
City Clerk.
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
Council Members
Email: clerk@roanokeva.gov
William D. Bestpitch
Joseph L. Cobb
Michelle L. Dykstra
John A. Garland
Djuna L. Osborne
October 4, 2018
Anita J. Price
Ilonorable Sherman P. Lea, Sr. and
Members of Council
Re: Report of City Council Legislative Committee
Recommendation to Adopt Proposed 2018 City of Roanoke Legislative Program
Mayor Lea and Members of Council,
The City Council Legislative Committee proposes to you its recommendation that City
Council adopt the 2019 Legislative Program, a copy of which proposal is attached.
The proposed 2019 Legislative Program includes several positions regarding major
policies that will be considered by the General Assembly during its 2019 session. These policy
statements include fiscal issues (state budget, state support, and local revenues), technology and
infrastructure (broadband and expansion of interstate highways within the Roanoke Valley),
environment (stor nwater and sediment control, regulation of plastic bags), economic
development (maintenance of tax incentive programs, elimination of further restrictions on
localities), community issues (recognize sexual orientation, gender identity, and gender
expression as protected classes), and education (full funding of SOQ requirements, school
infrastructure funding, and establishing school opening date by school districts). The program
also endorses the 2019 VML Legislative Program.
The proposed 2019 Legislative Program also establishes five (5) local priorities for the
2019 session: Authorization to allow localities to adopt ordinances limiting smoking at outdoor
amphitheaters by reenacting Chapter 799, Acts of the General Assembly (2018); Establishment
of lien priority for unpaid solid waste collection fees; Authorization to allow localities to prohibit
firearms at places where the local governing body is meeting; Enactment of measures to fund
school infrastructure improvements; and Authorization to allow retention of third party
collection services to collect local charges, in addition to local taxes.
The Legislative Committee approached the development of the proposed 2019
Legislation Program following the approach taken with the development of the 2018 Legislative
Program as recommended by the City's Legislative Delegation.
The legislative Committee recommends that City Council adopt the attached resolution to
approve the 2019 Legislative Program, as presented. The resolution authorizes the City's
legislative liaison to promote the City's legislative priorities and policies and, with the approval
of the City Manager and the Chair or Vice Chair of the Legislative Committee, participate in
other specific initiatives recommended by the legislative liaison.
Respectfully submitted,
William D. Bestpitch
Chair, Legislative Committee
2019 City of Roanoke Legislative Program
Fiscal Policy
Any proposed comprehensive tax reform must be based on the fundamental principle that
local revenue sources cannot be further limited or restricted by the General Assembly without the
enactment of legislation that will authorize localities to establish meaningful and viable
alternative sources of local revenue.
The General Assembly should enact measures to ensure that localities may collect local
sale tax revenue due from internet sales as recognized by the United States Supreme Court in
South Dakota v. Mayfair. These legislative initiatives should include participation in the
Streamline Sales and Use Tax Agreement in which more than 25 other states are signatories.
The General Assembly must vigilantly and effectively avoid enactment of any further
unfunded mandates to localities and initiate procedures to review, assess, and eliminate existing
and burdensome mandates imposed on localities. Unfunded mandates include mandatory tax
exemptions to specific groups of individuals, as worthy and deserving as they may be.
Technology and Infrastructure Policy
The General Assembly should eliminate impediments facing localities from bringing 21"
Century technology to their citizens.
The Commonwealth and the City must develop partnerships among federal, state, and
local constituencies to expand highway infrastructure development throughout Virginia's Blue
Ridge, including the expansion of I -73 which incorporates improving the safety and economic
development worthiness of US Rte. 220.
Environmental Policy
The City opposes any efforts by the General Assembly to mandate further exemptions
from payment of local stormwater utility fees. In addition, the City requests the General
Assembly to hold localities harmless from any costs associated with increases in the load of
sediment and other pollutants of concern that enter waters of the Commonwealth, including
rivers, streams, and tributaries, where such increases in the Total Maximum Daily Load for a
locality are attributable to projects and developments approved by the Commonwealth that
include crossings of bodies of water within the Commonwealth.
The City supports providing localities with the option, not the mandate, to regulate the
use of plastic bags and disposable extruded polystyrene (Styrofoam) food and beverage
containers within their communities.
Final (10.04.2018)
Economic Development Policy
The City encourages the General Assembly to maintain existing tools, including historic
tax credits, to encourage development and redevelopment throughout the City and Virginia's
Blue Ridge Region.
The City supports continuation and increased funding for the Commonwealth's
Opportunity Fund (COF). This important economic development incentive program has played
a major role in several Roanoke job creation projects. The COF is an essential tool when
competing with other states who often offer lucrative incentive packages to prospective
companies.
The City encourages the General Assembly to refrain from enacting further limitations on
planning, development, and zoning tools that localities may use in regulating and promoting
development within their communities.
Public transportation is an important economic development tool for the regional
economy. The General Assembly should increase funding for transit services and create
opportunities for regional localities to collaborate in expanding public transportation throughout
the region.
The General Assembly must address the issue of annexation and consolidation in the 21 st
Century as an economic development tool to assist cities like Roanoke. The General Assembly
should enable counties to adopt local revenue sources and incur debt following procedures
currently available to cities.
Education Policy
The City of Roanoke and Roanoke City Public Schools strongly urge the General
Assembly to amend current school funding programs to fully fund its obligations under the
Standards of Quality (SOQ) by securing a sustainable state revenue source to assist localities and
school divisions in modernizing and maintaining public school facilities to provide more
equitable educational opportunities for all Virginia students. This recommendation will require
amendments to establish transparent criteria for equitable distribution of such funding, including
funding to support the technology needed to meet the Standards of Learning (SOL) requirements
and enhance learning by all children.
The City and Roanoke City Public Schools urge the General Assembly to maintain the
ability of Roanoke City Public Schools to set the start date for its school year.
Public Safety
The City supports legislation that preserves law and order and promotes public safety
throughout the City, including legislative initiatives to assist localities in protecting the public
from gun violence.
2
Final (10.04.2018)
Community
The General Assembly should consider measures to improve community relations,
including the adoption of legislation to recognize sexual orientation, gender identity, and gender
expression as protected classes within our society.
2019 VML Legislative Program
The City endorses and supports the 2019 VML Legislative Program and VML Policy
Committee Statements.
3
Final (10.04.2018)
2019 Legislative Priorities
The City requests its legislative delegation to patron and support the following legislative
initiatives:
Authorize localities to adopt ordinances limiting smoking within designated areas
of outdoor public spaces.
This proposal requires reenactment of Chapter 799, Acts of the General
Assembly (2018).
2. Establish real estate lien status and priority for unpaid local solid waste
collections fees in a manner similar to the lien for unpaid stormwater utility fees.
This proposal requires an amendment to Section 15.2 -928.
3. Authorize localities to prohibit firearms at places where the local governing body
is meeting.
This recommendation will require an amendment to Section 15.2 -915.
4. Enact measures to fully fund the Standards of Quality (SOQ) to include a
sustainable state funding source to assist localities and school divisions in
modernizing public school facilities to provide more equitable educational
opportunities for all Virginia students.
This recommendation will require amendments to current school funding
programs to secure a reliable source of revenue and establish transparent criteria
for equitable distribution of such funding. Fully funding the SOQ requirements by
the General Assembly will necessarily include funding for much needed
modernized school infrastructure.
5. Authorize treasurers and localities to retain third party collection services to
collect any delinquent amount due a locality, including local taxes and any other
charges.
This proposal requires an amendment to Section 58.1- 3919.1
LI
Final (10.04.2018)
STEPIIANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roauokeva.gov
CECELIA F. MCCOY
Deputy City Clerk
October 9, 2018
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Anne S. Beckett
1024 Hamilton Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Beckett:
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 4, 2018, you were appointed as a member of the Architectural Review Board to
replace D. David Parr, Jr., for a four -year term of office ending October 1, 2022.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue S W
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Architectural Review
Board.
Smerely, ....
Stephanie M. Moon Reyncd6,-µ /MC
City ity Clerk
pc: Donna Payne, Secretary, Architectural Review Board /w application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of October 2018, ANNE S. BECKETT was
appointed as a member of the Architectural Review Board to replace D. David Parr, Jr.,
for a four -year term of office ending October 1, 2022.
Given under my hand and the Seal of the City of Roanoke this ninth day of
October 2018.
YVIO
City Clerk
STG PIIANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokcva.gov
CECELIA F. MCCOY
Deputy City Clerk
October 9, 2018
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Shawn Swain
1105 Valley Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Swain:
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 4, 2018, you were appointed as a member of the Architectural Review Board to
replace Christopher M. Vail for a four -year term of office ending October 1, 2022.
Enclosed you will find a Certificate of Your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S W
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Architectural Review
Board.
Sin ely, -...._...,W
Stephanie M. Moon R olds, MC
City ity Clerk
pc: Donna Payne, Secretary, Architectural Review Board /w application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of October 2018, SHAWN SWAIN was
appointed as a member of the Architectural Review Board to replace Christopher M.
Vail for a four -year term of office ending October 1, 2022.
Given under my hand and the Seal of the City of Roanoke this ninth day of
October 2018.
a �e
City Clerk'
STFIJI IANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone; (540) 853 -2541
Fax: (540)853 -1145
E -mail: derk(a?roanokeva.gov
October 9, 2018
Amar Bhattarai
4614 Oakland Boulevard, N. E.
Roanoke, Virginia 24012
Dear Mr. Bhattarai:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 4, 2018, you were appointed to fill the unexpired term of office of Charlotte H.
Davis as a member of the Fair Housing Board for a term of office ending March 31, 2021.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
After the Oath has been administered, please return one copy to the Office of the City
Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Fair Housing Board.
SincerRlyt, .__.
;4
Ste anie M. Moon Reynolds, MM
City Clerk
Enclosures
pc: Lara Burleson, Secretary, Fair Housing Board/ w application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the fourth day of October 2018, AMAR BHATTARAI was
appointed to fill the unexpired term of office of Charlotte H. Davis as a member of the Fair
Housing Board for a term of office ending March 31, 2021.
2018.
Given under my hand and the Seal of the City of Roanoke this ninth day of October
City Clerk
S "f1 :111IAN1E M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
October 9, 2018
Jessie Coffman
1201 Summit Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Coffman:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 4, 2018, you were appointed to fill the unexpired term of office of Byron Lee
Hamlar as a member of the Fair Housing Board ending March 31, 2019.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
After the Oath has been administered, please return one copy to the Office of the City
Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Fair Housing Board.
Sincerely,
Stephanie M. Moon Rey Qlcs, M ,
City Clerk
Enclosures
pc: Lara Burleson, Secretary, Fair Housing Board/ w application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the fourth day of October 2018, JESSIE COFFMAN was
appointed to fill the unexpired term of office of Byron Lee Hamlar as a member of the Fair
Housing Board ending March 31, 2019.
2018.
Given under my hand and the Seal of the City of Roanoke this ninth day of October
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokcva.gov
October 9, 2018
Peter Volosin
510 Mountain Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Volosin:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CIVIC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 4, 2018, you were appointed to fill the unexpired term of office of Amanda C.
Buyalos as a member of the Fair Housing Board ending March 31, 2019.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
After the Oath has been administered, please return one copy to the Office of the City
Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., prior to serving in the capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Fair Housing Board.
WncIy,
Stephanie M. Moon
City Clerk
Enclosures
Reyhelds, C
pc: Lara Burleson, Secretary, Fair Housing Board/ w application
COMMONWEALTH OF VIRGINIA )
} To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the fourth day of October 2018, PETER VOLOSIN was
appointed to fill the unexpired term of office of Amanda C. Buyalos as a member of the
Fair Housing Board ending March 31, 2019.
2018.
Given under my hand and the Seal of the City of Roanoke this ninth day of October
City Clerk ....a,.,.;
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk(gtroanokeva.gov
October 9, 2018
Matthew Kelley
3051 Hemlock Lane, S. W.
Roanoke, Virginia 24014
Dear Mr. Kelley:
CECELIA F. MC'COY
Deputy City Clerk
CE( 'ELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 4, 2018 you were appointed as a member of the Parks and Recreation Advisory
Board to fill the unexpired term of office of Troy Michael Rech ending March 31, 2021.
Enclosed You will find a Certificate of Your appointment and an Oath or Affirmation
of Office which must be administered bv the Clerk of the Circuit Court of the City of
Roanoke located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Parks and Recreation Advisory Board.
Since Fe y,
,-m
Stephanie M. Moon Re'rlq Ids,
City Clerk �mM
Enclosures
pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board/ w application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of October 2018, MATTHEW KELLEY was
appointed as a member of the Parks and Recreation Advisory Board to fill the unexpired
term of office of Troy Michael Rech ending March 31, 2021.
Given under my hand and the Seal of the City of Roanoke this ninth day of
October 2018.
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (5,40) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk(tVroanokeva.gov
October 9, 2018
Savannah Taylor
611 South Jefferson Street, S. W.
Apartment 706
Roanoke, Virginia 24011
Dear Ms. Taylor:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 4, 2018, you were appointed to replace Katina Hamlar as a member (Citizen at
Large) of the Personnel and Employment Practices Commission for a term of office
ending June 30, 2021.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, 1 would like to express
appreciation for your willingness to serve as a member of the Personnel and
Employment Practices Commission.
Enclosures
PC: Michele Vineyard, Secretary, Personnel and Employment Practices
Commission /w application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of October 2018, SAVANNAH TAYLOR
(Citizen at Large) was appointed to replace Katina Hamlar as a member of the
Personnel and Employment Practices Commission for a term of office ending June 30,
2021.
Given under my hand and the Seal of the City of Roanoke this ninth day of
October 2018.
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk(ri),roanokeva.gov
October 9, 2018
Roy Mentkow
1624 Blair Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Mentkow:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 4, 2018, you were appointed to replace Dr. William L. Lee as a member
(Citizen at Large) of the Personnel and Employment Practices Commission for a term of
office ending June 30, 2021.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Personnel and
Employment Practices Commission.
Sincerely,
Stephanie M. Moon R ynolds, MC
City Clerk
Enclosures
pc: Michele Vineyard, Secretary, Personnel and Employment Practices
Commission /w application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of October 2018, ROY MENTKOW (Citizen
at Large) was appointed to replace Dr. William L. Lee as a member of the Personnel
and Employment Practices Commission for a term of office ending June 30, 2021.
Given under my hand and the Seal of the City of Roanoke this ninth day of
October 2018.
w
ry). h'
City Clerk.
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @,roanokeva.gov
October 9, 2018
Sunni D. Purviance
1340 Morningside Street, S. E.
Roanoke, Virginia 24013
Dear Ms. Purviance:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 4, 2018 you were appointed as a member of the Roanoke Neighborhood
Advocates to fill the unexpired term of office of Christina B. Hatch ending June 30, 2019.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the Noel C.
Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to
which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Roanoke Neighborhood Advocates.
Sincerely, ,.....
- y _ to
11P�71 "9S� ,
—rrl Stephanie M. Moon Re olds
City Clerk
Enclosures
pc: Ian Shaw, Neighborhood Services Coordinator /w application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of October 2018, SUNNI D. PURVIANCE
was appointed as a member of the Roanoke Neighborhood Advocates to fill the
unexpired term of office of Christina B. Hatch ending June 30, 2019.
Given under my hand and the Seal of the City of Roanoke this ninth day of
October 2019.
rm
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
Officer Fatima Foster
744 Catawba Drive
Salem, Virginia 24153
Dear Officer Foster:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: cicrk(d),roanokeva.gov
October 9, 2018
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 4, 2018, you were reappointed as a Law Enforcement representative of the
Towing Advisory Board for a three -year term of office ending October 31, 2021.
Enclosed you will find a Certificate of your reappointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue S W
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were reappointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your reappointment and each member is required "to
read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to continue to serve the City of Roanoke as a Law
Enforcement representative of the Towing Advisory Board.
c: Tim Meadows, Secretary, Towing Advisory Board
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE )
To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of October 2018, FATIMA FOSTER was
reappointed as a Law Enforcement representative of the Towing Advisory Board for a
three -year term of office ending October 31, 2021.
Given under my hand and the Seal of the City of Roanoke this ninth day of
October 2018.
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk(ivroanokeva.gov
CECELIA F. MCCOY
Deputy City Clerk
October 9 201$
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Chris H. Craft
1501 Eastgate Avenue, N. E.
Roanoke, Virginia 24012
Dear Mr. Craft:
At a regular meeting of the Council of the City of Roanoke which was held on Thursday,
October 4, 2018, you were appointed to replace Randall Simmons as a Citizen at Large
member of the Towing Advisory Board for a term of office ending October 31, 2020.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a Citizen at Large
representative on the Towing Advisory Board.
Sincerely,
F
Stephanie M. Moon
City Clerk
Enclosures
Reynolds, M
c: Tim Meadows, Secretary, Towing Advisory Board w /application
3129 Garden City Blvd, Roanoke 24014
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the fourth day of October 2018, CHRIS H. CRAFT was
appointed to replace Randall Simmons as a Citizen at Large member of the Towing
Advisory Board for a term of office ending October 31, 2020.
Given under my hand and the Seal of the City of Roanoke this ninth day of
October 2018.
Cif Cle
y
u �
rk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: clerk(e),rounokeva.gov
October 9, 2018
Christopher M. Vail
2155 Mountain View Terrace, S. W.
Roanoke, Virginia 24015
Dear Mr. Vail:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA 1'. WEBB, CMC
Assistant Deputy City Clerk
Your term of office as a member of the Architectural Review Board will expire on
October 1, 2018.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Architectural Review Board
from February 17, 2015 to October 1, 2018. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincerely,
V, �- � h-)...,.
Stephanie M. Moon Reyno s, MM
City Clerk
Enclosure
pc: Donna Payne, Secretary, Architectural Review Board
CERTIFICATE OF APPRECIATION
PRESENTED TO
Christopher M. Vail
AS A MEMBER OF THE
ARCHITECTURAL REVIEW BOARD
FROM FEBRUARY 17, 2015
TO OCTOBER 1, 2018
ON THIS 9TH DAY OF OCTOBER , 2018
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
ATTEST:
� a
SHERMAN P. LEA, SR. STEPHANIE N1. MO ADS
MAYOR CITY CLERK J
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk @roanokeva.gov
October 9, 2018
Dr. William L. Lee
4139 Appleton Avenue, N. W.
Roanoke, Virginia 24017
Dear Dr. Lee:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CIVIC
Assistant Deputy City Clerk
On December 27, 1982, the Roanoke City Code was amended to provide that after
completion of three consecutive complete terms of office, no member of a permanent
board, authority, commission or committee shall be eligible for reappointment to the
same office for the next succeeding term.
On June 30, 2018, you completed your third consecutive term of office as a member of
the Personnel and Employment Practices Commission.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Personnel and Employment
Practices Commission from August 6, 2006 to June 30, 2018. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
n
ham',
Stephanie M. Moon Reynolds, M
City Clerk
Enclosure
pc: Michele Vineyard, Secretary, Personnel and Employment Practices Commission
CERTIFICATE OF APPRECIATION
PRESENTED TO
Dr. William L. Lee
AS A MEMBER OF THE
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION
FROM AUGUST 7, 2006
TO JUNE 30, 2018
ON THIS 9TH DAY OF OCTOBER , 2018
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
SHERMAN P. LEA, SR.
MAYOR
ATTEST:
STEPHANIE M. MO RED U5
CITY CLERK �'
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
Katina C. Hamlar
1610 Lonna Drive, N. W.
Roanoke, Virginia 24019
Dear Ms. Hamlar:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk®roanokeva.gov
October 9, 2018
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Your term of office as a member of the Personnel and Employment Practices
Commission expired on June 30, 2018.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Personnel and Employment
Practices Commission from May 7, 2012 to October 4, 2018. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
PC: Michele Vineyard, Secretary, Personnel and Employment Practices Commission
CERTIFICATE OF APPRECIATION
PRESENTED TO
Katina C. Ham[ar
AS A MEMBER OF THE
PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION
FROM MAY 7, 2012
TO OCTOBER 4, 2018
ON THIS 9TH DAY OF OCTOBER , 2018
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
ATTEST:
SHERMAN P. LEA, SR. STEPHANIE M. MOO r��%VDS
MAYOR CITY CLERK
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@roanokeva.gov
October 9, 2018
A. Damon Williams
2618 Charing Cross Drive, S. W
Roanoke, Virginia 24018
Dear Mr. Williams:
CECELIA F. MCCOY
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
On December 27, 1982, the Roanoke City Code was amended to provide that after
completion of three consecutive complete terms of office, no member of a permanent
board, authority, commission or committee shall be eligible for reappointment to the
same office for the next succeeding term.
On October 20, 2018, you will have completed your third consecutive term of office as a
member of the Economic Development Authority.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Economic Development
Authority from February 18, 2003 to October 20, 2018. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
t
Stephanie M. Moon Reynolds, MMC
City Clerk
Enclosure
pc: Harwell M. Darby, Jr., Secretary, Economic Development Authority, Glenn,
Feldmann, Darby and Goodlatte, 37 Campbell Avenue, S. W., Roanoke, Virginia
24011
CERTIFICATE OF APPRECIATION
PRESENTED TO
A. Damon Williams
AS A MEMBER OF THE
ECONOMIC DEVELOPMENT AUTHORITY
FROM FEBRUARY 18, 2003
TO OCTOBER 30, 2018
ON THIS 9TH DAY OF OCTOBER-, 2018
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
ATTEST:
SHERMAN P. LEA, SR. §TEPHANiE M. MOO
MAYOR CITY CLERK ��
0
ROANOKE CITY COUNCIL
RECESSED SESSION
(CITY COUNCIL STRATEGIC WORKSHOP)
OCTOBER 12, 2018
8:30 A.M.
RALEIGH COURT LIBRARY
2112 GRANDIN ROAD, S. W.
AGENDA
1. Call to Order — Roll Call. Council Member Dykstra arrived late.
2. Welcome — Mayor Sherman P. Lea, Sr.
3. Work Session Purpose — Robert S. Cowell, Jr., City Manager
During discussion of work session items, Council Member Dykstra
entered the meeting (9:14 a.m.)
4. Additional matters for Discussion by Mayor and Members of Council.
Infrastructure
Broadband
Good Government
Council Salaries
Emergency Preparedness
Public Safety Alerts
5. Adjournment —12:08 p.m.
1
Roanoke, Virginia
Strategic Plan
2018
Insert Photos of Mayor, Council, and City Manager on this page
Seven-time All-America City Winner'
1952 11979 11982 11988 11996 12012
Message from the Mayor
ENTER INFO Here
Message from the City Manager
ENTER INFO Here
TABLE OF CONTENTS
Purpose of Strategic Planning
Strategic Planning Process
Community Profile
Vision and Strategic Areas of Importance
Education
Overview
Path to Results
Performance Measures
Community Safety
Overview
Path to Results
Performance Measures
Human Services
Overview
Path to Results
Performance Measures
Infrastructure
Overview
Path to Results
Performance Measures
Good Government
Overview
Path to Results
Performance Measures
3
Livability
Overview
Path to Results
Performance Measures
Economy
Overview
Path to Results
Performance Measures
Organizational Response
4
Purpose of Strategic Planning
A strategic plan should serve as the physical product of strategic thinking — that is deliniation of a
community vision and the strategies and actions that will be necessary to progress toward that vision.
The Council, City Government and community should ideally evaluate every opportunity or challenge that
presents itself against this vision and its assocaited strategies to best determine how to allocate their time,
money and other resources — all of which are limited.
The Strategic Plan is a companion to the City's Comprehensive Plan which represents how the City will
physically change over time. Together, the Strategic Plan and the Comprehensive Plan provide a firm
foudnation upon which to build more detailed neighborhood and special purpose plans, the annual
budget, the mulit -year capital improvements program, regulations and ordnances, and other assocaited
public policy and implementation documents and initiatives.
Ideally one should be able to review this document and gain a firm understanding of where the City
intends to go and generally how it proposes to get there as well as gain insight into how progress along
the way is intended to be measured.
Strategic Planning Process
Though this document represents the first time a formal strategic plan has been crafted and adopted by
the Council, the City has engaged in strategic thinking for many years. Much of what is included in this
plan has for a number of years been included in the annual budget and other policy documents.
The process used in the development of this plan started with a Council strategic planning retreat held in
July 2018 which included a review of current strategic items, overviews of governance in Virginia, the
Council- Manager form of government, economic and social characteristics of Roanoke and public service
delivery in Roanoke. This retreat included a robust discussion of current conditions, projected trends and
the goals for the future of the City. An affirmation of the community vision and an outline of the strategies
were the principal products resulting from the retreat.
A draft strategic plan was prepared and presented to the Council at their annual budget planning retreat
held in October. A final draft version was made available for public review and comment in November
2018. Revisions were made and a final draft. The Strategic Plan was approved by City Council at ther
meeting on XXXXXXX.
The Council will review the Strategic Plan on an annual basis, making adjustments as appropraite,
following a process similar to that used in the creation of this first plan. Additionally, City Management
will provide the Council with semi - annual progress reports on the Plan and a perfromance measure report
annually.
5
Community Profile
The City of Roanoke is a mid -size independent city with a population of approximately 100,000 located
within a region with a population of approximately 350,000. The Roanoke region is located within the
south - western portion of the Commonwealth of Virginia with the City of Roanoke as the largest City west
of the State Capitol of Richmond. Roanoke serves as the region's education, medical, shopping and
cultural hub anchoring what has been dubbed Virginia's Blue Ridge. Built upon success of the growth in
the rail industry, Roanoke grew very rapidly in the 19th and early 20th centuries. After a period of economic
challenges Roanoke is experiencing a rennaisance built upon the strengths of medical research and care,
technology, and advanced manufacturing. Recent economic growth, a vibrant downtown, unparalleled
outdoor amenities and numeorus arts and cultural offerings have led Roanoke to National recognition.
Population Estimate (2017) — 99,837
Median Age — 38 with 5% under 5 years of age and 16% age 65 and older
Race — 63% of the current population is White alone, 30% Black or African descent alone, and 6.3%
Hispanic or Latino
Households and Income — There are 42,541 households in Roanoke with 47,011 housing units with a
median value of $133,000. 52% of the homes in Roanoke are owner - occupied. 2016 Median income is
$39,201 with 22% of the population living in povery. 85% of the adults in Roanoke are high school
graduates or higher
Industry & Business - there are 3,112 business establsihments in Roanoke employing 68,516 with a total
annual payroll of $3 billion. Health care and social assistance is the lagest employment sector in Roanoke
accounting for more than 12,000 jobs. There are currently more than 100,000 studens pursuing degrees
at 25 colleges and universities located wihtin the Roanoke region
r�
Roanoke City Community Vision
The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work,
play and prosper
A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue
Ridge
Strategic Areas of Importance
This vision is pursued by focusing on seven areas of strategic importance
Education
Community Safety
Human Services
Infrastructure
Good Government
Livability
Economy
7
Education
Foster an environment for lifelong learning which encompasses cradle to career and beyond through
shared services and community involvement
Path to Results
We will join our community in ensuring access to educational opportunities through the course of each
individual's life. We seek to help develop successful students and productive and educated adults,
prepared to succeed to full extent of their abilities.
Early Learning and School Readiness —we will invest time, money and resources in preparing
children to read proficiently at the 3rd Grade level.
Preparation for Post High - School Success — we will work with the community to identify and
support programs and initiatives that equip students to succeed beyond high school whether
their path leads them to college, a trade or vocation or community service.
Support of K -12 Educational Program — we will invest time, money and resources in ensuring
Roanoke City Public Schools are able to provide the facilities, curriculum, and teachers necessary
to deliver quality educational programs.
Adult Learning — we will invest time, money and resources in opportunities for adults to
continue to learn to enhance skills, broaden their general knowledge or further their creativity.
Performance Measures
We will determine success by:
Improving PALS Scores
Securing and Maintaining Accreditation for all Schools
Improving Graduation Rates
Improving Student Learning Outcomes
Increased Adult Learning Opportunities (Workforce Participation Rate? % with post- High - School
Education /Certification ?)
Community Safety
Assure citizens feel safe and they and their property are safe in their homes, businesses and
neighborhoods
Path to Results
We will ensure that our community comes together to plan for and to the extent practical prevent harm
from man -made and natural risks. We will take steps to ensure our homes, businesses, public places,
streets, and neighborhoods are safe and desirable places to live, work and play. We will together ensure
that when response is necessary it is done in as an efficient, fair and appropriate manner as practical.
Prevention — We will invest the time, money and resources necessary to ensure that to the
extent practical harm to property or persons is prevented through the use of programs,
education and code and law enforcement and addressing underlying causes including poverty,
trauma, and inequity.
Responsiveness — We will maintain the equipment and personnel necessary to meet or exceed
established national standards related to response time for public safety
Communication & Engagement — We will invest the time, money and resources necessary to
ensure the ability to reliably communicate to and engage with the general public and between
staff locally and throughout the region during routine business operations and times of
emergency response
Quality of Standards and Laws — We will ensure that our codes, practices and policies are
consistent with recognized best practices and are legally sound
Performance Measures
We will determine success by:
Accreditation by recognized National or Regional Organizations will be secured and maintained by
Departments /Divisions engaged in delivery of public safety services
ISO ratings of the highest level will be secured and maintained by the Departments /Divisions engaged in
delivery of public safety services
Public Safety services will consistently be evaluated as "Good" or better by customer surveys conducted
by the City on a periodic basis
Crime statistics will be actively monitored and reported and demonstrable improvements in all areas
over time will be secured
0
Human Services
Foster a caring community that uses an equitable, regional and collaborative approach to encourage
preventative measures, intervention services, and self- sufficiency while providing a social safety net to
citizens
Path to Results
We will unite public and private institutions as a caring and compassionate community assisting
individuals and families achieve self- sufficiency and live healthy lives. We maintain a commitment of
focusing on prevention and the provision of information and where necessary and when appropriate in
the delivery of compassionate services grounded in fairness, equity and accountability
Prevention —We will invest the time, money and resources necessary to prevent poverty,
promote self- sufficiency, promote positive youth development, and promote healthy and safe
neighborhoods
Intervention — When appropriate and necessary we will intervene in situations through early
identification of need, using a holistic approach that involves the family, support the
deinstitutionalization of individuals — integrating citizens back into society
Caring Community — Through direct involvement with those impacted we will foster positive
relationships and empower them to succeed to the best of their abilities and circumstances
Accessibility to Services — We will ensure those that live in our community are aware of the
resources available to them and will ensure our services are delivered in an efficient and
effective manner
Performance Measures
We will determine success by:
Demonstrated compliance with all applicable laws and regulations that govern the delivery of health and
human services
Human services will consistently be evaluated as "Good" or better by customer surveys conducted by
the City on a periodic basis
Improved demographic and socio- economic trends such as rates of poverty, number of homeless,
service recipients, deaths due to overdose, etc.
10
Infrastructure
Maintain and build quality infrastructure that supports healthy residential neighborhoods, successful
commercial areas, and accessible public facilities and amenities
Path to Results
We will work to ensure the facilities, equipment, materials, and services that are necessary to meet the
communication, mobility, life- safety, recreation, and basic needs of our individuals, families, businesses,
and visitors are provided and maintained in a manner that contributes positively to safety, livability and
economic advancement
Environment — We will work locally and regionally to ensure the quality and sustainability of our
natural resources and features with a particular emphasis on clean air and clean water
Buildings, Parks and Greenways — We will work locally and regionally to deliver buildings, parks
and greenways that are functional, accessible, durable, sustainable and that can be operated in
an efficient manner
Transportation — We will ensure our transportation network enables a full -range of mobility
options that are functional and reliable and that are delivered, maintained and operated in an
efficient manner
Equipment and Vehicles — We will ensure that the equipment and vehicles we use to deliver our
services are functional and reliable, safe and well- maintained, and procured and operated in an
efficient manner
Technology — We will ensure that the technology we use to deliver our services and to
communicate to and engage with our community is functional and reliable and is procured and
operated in an efficient manner
Performance Measures
We will determine success by:
Demonstrated compliance with all applicable laws and regulations that govern infrastructure assets and
natural features
Infrastructure - related items /services will consistently be evaluated as "Good" or better by customer
surveys conducted by the City on a periodic basis
Accreditation by recognized National or Regional Organizations will be secured and maintained by
Departments /Divisions engaged in delivery of infrastructure services
11
Good Government
Provide exceptional and competitive government services that are collaborative, transparent,
responsive and innovative
Path to Results
We will on behalf of our citizens, provide top quality services and programs that are cost competitive
and responsive, efficient, collaborative and transparent. We will build a culture built around honesty,
respect, responsibility, teamwork, diversity and inclusion that addresses the challenges and
opportunities of the 21" Century
Effective Leadership — Through collaborative and visionary leadership we will set clear direction
and high expectations for Roanoke based upon Council priorities. We will emphasize customer -
driven excellence, accountability, and adherence to clear values in the delivery of our services
High- Performing Employees — Our employees understand how their actions contribute to the
City's vision and strategies and are committed emotionally and intellectually and motivated to
provide the best service they are able. Our organization provides the clear direction, resources
and opportunities for our employees to excel in what they do.
Efficient and Effective Operations — We acknowledge we are stewards of the public's resources
and therefore seek to deliver community services in a cost - competitive manner requiring the
least amount of time and effort necessary. We will seek partnerships, relentlessly and
continuously pursue service improvements and efficiencies and strive to implement best
practices on behalf of our community
Responsible Financial Management — We will ensure sound management of revenues,
expenditures, assets, in a strategic, coordinated and deliberate manner aligned with generally
accepted and best practices, Council priorities and the needs of the community
Valued, Engaged & Informed Community — We believe a successful City values an active and
engaged citizenry in the conduct of its government. We will ensure community members are
informed and offered opportunities for engagement as policies and actions are formulated and
services are delivered
Performance Measures
We will determine success by:
Demonstrated compliance with all applicable laws, regulations, and policies that govern financial
management
Overall City governance will consistently be evaluated as "Good" or better by customer surveys
conducted by the City on a periodic basis
Recognition by National or Regional Organizations secured and maintained for application of innovative
approaches and best practices
12
Improved employee satisfaction and retention /advancement
Increased utilization of engagement opportunities by residents and businesses
13
Livability
Enhance Roanoke's exceptional vitality as an attractive, diverse, culturally inclusive, vibrant and active
city in which to live, learn, work and play
Path to Results
We will collaborate with others in our region to ensure Roanoke retains a quality social, built and natural
environment making it a vibrant place to live, learn, work, play and visit. We will ensure Roanoke
remains a desirable place to invest in, whether as a homeowner, business owner, client or tourist
Attractive Community — Together with the community, we will work to foster pride in home and
business ownership working to ensure our neighborhoods, business corridors and districts
remain safe, clean, diverse and attractive and encourage continued pride and investment
Accessible and Inclusive Community - We will ensure that public transportation, bicycle facilities
and pedestrian ways are convenient and safe and provide mobility options and ease of
connection between our neighborhoods, with our public spaces and throughout the region
Quality Amenities — We will collaborate with others to provide activities, facilities, and exhibits
that encourage active living and foster cultural awareness. We will ensure the protection of
unique community assets and natural resources found within our City
Performance Measures
We will determine success by:
City's desirability as a place to live, operate a business, or visit will consistently be evaluated as "Good"
or better by customer surveys conducted by the City on a periodic basis
Recognition by National or Regional Organizations secured and maintained for application of innovative
approaches and best practices
Increases in population, number of visitors, home ownership, home value, and participation in events
14
Economy
Cultivate a thriving business environment and innovative workforce opportunities to ensure the
prosperity if our community, recognizing our role in both the regional and global economies
Path to Results
We will collaborate with others in the region and State to ensure the continued economic vitality of
Roanoke and its place as the region's center of economic activity. We will emphasize the development
of individual's skills and abilities, development of unique economic assets, the promotion of economic
assets that afford us a competitive advantage and the development of business opportunities
Human Capital — Together with others in the community we will ensure our workforces is as
prepared as it can be to productively contribute to the local economy and better the lives of
themselves and their families. We will seek to attract and retain talent, expand employment
opportunities, raise awareness of job and business opportunities and attract higher -wage
opportunities to Roanoke
Asset Development — Together with others in the community we will build upon existing natural,
cultural, structural and leadership strengths creating an economic environment that capitalizes
upon our uniqueness and creates opportunity for the generation of wealth — personal, business,
and community
Business Development — We will collaborate with others throughout the region to make
Roanoke as attractive as possible for investment by individuals and business by ensuring
regulatory and business processes are responsive, regional partnerships are fully embraced,
strategic use of business incentives and maintenance of a responsible tax structure. We will
continue to ensure Roanoke remains a vibrant and attractive portion of Virginia's Blue Ridge for
visitors and guests
Asset Promotion —We will collaborate with others throughout the region to curate and nurture
an authentic and representative brand for Roanoke and the region and will ensure access to
trusted and reliable information about the benefits of living, visiting and doing business in
Roanoke
Performance Measures
We will determine success by:
Increases in tax revenue, number of jobs, occupancy rates, number of visitors, and decreases in poverty
and unemployment rates
15
Organizational Response
The City Government will respond to each of the priorities, take action and deliver services aligned with
the following core values:
Honesty
Respect
Responsibility /Accountability
Teamwork
Diversity and Inclusion
Organizational Framework
Pursue long -term high- impact regional change — make the Roanoke region the premier place to locate,
stay and visit
Build strength from within — enable the success of residents, families, and businesses regardless of their
physical location within the City
Strategies
Prioritize — time, money and attention
Take Strategic Action — everything should progress toward objectives
Seek and Enhance Collaborative Partnerships —we cannot and should not do this alone
Innovate — new ideas, new approaches, new partners
Empower Organization — free up talent, time, money and resources
As an organization we will do this within a culture where all employees are leaders oriented toward
results and positive outcomes, where organization and community assets meet or exceed recognized
standards and where the services provided are recognized as "best in class"
As Departments we take action and deliver our services guided by our Departmental Service Plans and
secure the necessary resources by budgeting for the intended outcomes
As individuals we perform in accordance with our personal development and operational goals
established annually
16
17
City Council
Budget Planning Workshop
October 12, 2018
Raleigh Court Library
12:00
a
Agenda
•Workshop Goals
• Strategic Plan
• FY 2018 Year End Status Update
is FY 2019 Highlights
• FY 2020 Strategic Approach
2
G
City of Roanoke Priorities
Assure citizens feels sa
and their property are s
homes, businesses and
neighborhoods.
Enhance Roanoke's
exceptional vitality as an
attractive, diverse,
culturally inclusive, vibrant
and active city in which to
live, learn, work and play.
Maintain and build quality
infrastructure that supports
healthy residential
neighborhoods, successful
commercial areas, and
accessible public facilities and
amenities.
nd they Cultivate a thriving business
in their environment and innovative
workforce opportunities to ensure
the prosperity of our community,
recognizing our role in both the
regional and global economies.
Foster an environment for
Foster an environment for
lifelong learning which
encompasses cradle to
career and beyond through
shared services and
community involvement.
Provide exceptional and cost
competitive government
services that are collaborative,
transparent, responsive, and
innovative.
Foster a caring community that uses an equitable,
regional, and collaborative approach to encourage
preventative measures, intervention services, and
self- sufficiency while providing a social safety net 3
for citizens.
FY 18 Year End
Status Update
• Year end 13 revenue and expense
adjustments being completed
• Remaining analysis of required contributions
— RCPS
— Unassigned Fund Balance
— One -time capital
• Anticipated unaudited results to City Council
in (November or December) 4
Reve
350
300
250
0 200
L
c 150
0
100
50
X
nue Performance by Fiscal Year
FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18
Net Present Value 5
Revenue Performance to Budget
$300,000,000
$250,000,000
$200,000,000
$150,000,000
$100,000,000
$50,000,000
$0
(0.07 %)
$279.3M
$265.5M '74 %r
0.27%
$290.9M
- $273.IN - -V.42%--
$259.5M
(0.42)% (0.92 %)
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Est.
M
$250,000,000
$200,000,000
$150,000,000
$100,000,000
$50,000,000
All Local Taxes
$172.7M
$199.2M
$191.1M
$191.2M
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Est.
7
$140,000,000
$120,000,000
$100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
Property Tax Revenues
$116.4M
$113.7M
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Est.
Delinquent, P & I
■ Tax Districts
Public Service
Personal Property
■ Real Estate
$100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
Real Estate Tax
2008 2009
2010
$79.1 M $79.4M
2011 2012 2013 2014
$81.6M $82.3M
$84.5M
2015 2016 2017 2018 Est.
E
$25,000,000
$21.6M
$20,000,000
$15,000,000
$10,000,000
$5,000,000
Sales Tax
$19.2M
2008 2009 2010 2011 2012 2013
$20.6M
$20.6M $21.4M
d' A^
2014 2015 2016 2017 2018 Est.
ILI
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
Meals Tax
Rate increase from
5.0% to 5.5% $16.6M
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Est.
11
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
Lodging Tax
to 8.0 %° " — "
U 9M $4.3M $4.3M
$3.9M
$5.4M
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Est.
12
Expenditure Performance to Budget
$295,000,000
$275,000,000
$255,000,000
$235,000,000
$215,000,000
$195,000,000
$175,000,000
2008 2009 2010 2011 2012 2013 2014 2015
r.8
2016 2017 2018 Est.
13
$50
$45
$40
$35;
$30=
$25
$20
$15
$10
Fund Balance
$29.8M
$28.1 M 10.72%
$26.1 M 10.61%
10.25% �
`"''wow" $28.8M $31.7M
$26.8M 10.61% '
10.35%
$26.OM
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Est.
MI
Performance Indicator Highlights
• Economy
— Jobs in the City of Roanoke: down 1.5%
— Average Wage in the City of Roanoke: up 1.5%
— Changes in occupancy /vacancy rates, absorption rate and rental
rates: up 1 %
— Number of hotel stays: up 5.8%
• Education
— All schools accredited
— Graduation Rates up 0.3 %, now 90%
— Number of participants in adult learning programs: up 31.7%
• Good Government
— Maintained number of accredited departments at 7
— Employee turnover rate: decreased by 5.34%
— Social media:
• Website visits: 920,642
• Pageviews:2,206,731
• Downloads: 468,721
15
Performance Indicator Highlights
(continued)
• Human Services
— Unemployment Rate: decreased 1.1%
— SNAP recipients: increased 7.8%
— TANF recipients: increased 9.6%
• Infrastructure
— Bridge inventory rated structurally deficient: decreased 1.5% to 0%
• Livability
— Blighted properties: decreased by 6.1 %
— Code violations: increased by 0.08%
— Increase in number of new building starts: increased by 106.1 %
— Number of regional and national publications recognizing Roanoke:
increased by 17.8%
• Safety
— Part I crimes report per 1,000 population: increased 5.8%
— Fire -EMS met response time targets
16
FY 19 Highlights
• Budget totals - $291,699,000
• Increased budget by $8.9 million, an increase of 3.15%
• Includes funding for strategic investments in all priority
areas, compensation and inflationary cost increases
• Includes additional funding to further address support of
school safety, Children's Services Act needs, Emergency
Relief to help prevent homelessness, alley maintenance,
neighborhood activities, EMS response, jail mental
health services, mental and physical health services,
tourism, arts and transportation.
• Monthly revenue monitoring on -going with first reporting
in January
17
FY 19 Highlights
RCPS
Health Department
HRCCC Sales Tax Remittance
Regional Center for Animal Control and
Protection
Visit Virginia's Blue Ridge
Performance Agreements
Medical
Reserves
Worker Compensation
Solid Waste — tipping fees
Libraries — early literacy, core service, utilities
and cleaning
Fire -EMS — medic unit, peak staff, supplies
Planning — weed and trash abatement,
demolition of derelict structures
Police — staffing, deer culling, vet services,
overtime
Sheriff — DARE program, staffing, career
development, mental health unit, contracts,
utilities
Transportation — signs, supplies, electricity,
signal maintenance /equipment, paving, alley
maintenance
Human Services — Emergency
Relief /homelessness, CSA, adoption, staffing
Fleet Management — fuel, parts and repairs
Parks and Recreation — facility cleaning,
special event coordination
Cultural Endowment
Compensation Increase
•
$320.0
$315.0
$310.0
$305.0
$300.0
$295.0
$290.0
$285.0
$280.0
$275.0
$270.0
Five -Year Operating Model
2017 2018 2019 2020 2021 2022 2023
Revenue — Expense
19
Revenue
$279.3
$290.9
$291.7
$296.7
$302.0
$307.3
$312.8
Expense
277.5
287.8
291.7
297.5
304.2
311.3
318.7
Variance
1.8
3.1
0.0
(0.8)
(2.2)
(4.0)
(5.9)
Assumptions:
• Real Estate Tax Growth — 1.75% in FY 20.2% in FY 21 -23
• Personal Property Tax Growth — 1.75% in FY 20 -23
• Prepared Food and Beverage Tax Growth — I% in FY 20 -23
• Most Other Revenue Growth — 2% in FY 20 -23
• Operating Expenditure Growth — predominantly 2% in FY 20 -23
• Salary Increases — 2% in FY 20 -23
20
FY 19 Issues and Funding
Sources
• Issues
— Public Safety Overtime
— September weather event
— Snow
— Worker Compensation
• Sources
— General Fund Contingency
— Vacancy Savings (monitored monthly)
— If available, local tax revenue in excess of budget (monitored
monthly)
21
FY 20 Development Strategic Approach
• We will focus on addressing what we must, what we committed
to and then taking care of the "business" needs of the
organization. We then turn to enhancing service levels and
support to our community partners.
— Use FY19 as Base but continue pursuit of "right- sizing" of
expenditures
— Increased Expenditures (as result of savings realized from
reductions and increased revenue projections
• Legal /Formula obligations - CSA, RCPS, Regional Planning District,
Health Department, etc.
• Policy — Reserves, Pension /OPEB, etc.
• Contractual /Operations — Programmed Operations Increases, Utilities,
Insurance, Overhead, etc.
• Capital — Facilities and Equipment
• Operations — Service Level Adjustments /Enhancements, New Services,
etc.
• External — Cultural Endowment, Enhanced Support to Social Service
Agencies, etc.
22
FY 20 Development
Strategic Approach (continued)
• Indicator and Performance Measure
Improvements
— Periodic review and improvement of
indicators and measures
— Better indicators of success with strategic
improvements
—Tools for communication of efficacy of
resource utilization
23
FY 20 Development
Strategic Approach (continued)
• Tax Rates /Fee Structure Reviews
Meals
5%
7%
7%
5%
5%
5%
5.5%
5.5%
5.5%
Lodging
7%
7%
7%
7%
8%
8%
8%
8%
8%
Motor
$20
$20
$20
$20
$20
$20
$25
$25
$25
Vehicle
Real Estate
$1.19
$1.19
$1.19
$1.19
$1.19
$1.19
$1.22
$1.22
$1.22
Stormwater
N/A
N/A
N/A
N/A
N/A
$0.30
$0.60
$0.90
Solid Waste N/A N/A N/A N/A N/A N/A N/A N/A $96
Fee
Parking All All Selected
Rates locations locations locations
24
FY 20 Development
Council Interaction Plan
• Monthly Briefings (January- April)
— Revenue performance updates
— Strategic Issues discussions
• Budget Public Hearing (April)
• Budget Study (May)
• Budget Adoption (May)
25
FY 2017 Revenue Issues
• Real Estate — very modest growth
• Personal Property — volatile; anticipated decrease in new
vehicle sales
• Sales Tax — not yet returned to high of $22M in 2007
• BPOL — did not achieve anticipated growth in FY 2017
• Meals Tax — steady growth since 2011
• Lodging — steady growth since 2011; underperformed in FY
2017
14
FY 2017 Expenditure Issues
• Children's Services Act
• Worker Compensation
• Public Safety Overtime
• Fleet Parts
• Elections
• Motor Fuel
• Tipping Fees
m
FY 2018 Reductions
• Facilities Management — capital building maintenance
• Fire Inspections
• Fleet Management— vehicular and equipment replacement
• Libraries — books, materials and subscriptions
• Parks and Recreation — recreation programs and aquatics
• Planning — demolition, graffiti abatement, weed and trash
removal
• Social Services — Emergency Relief
• Technology - capital
• Transportation — signs and pavement markings, signal
maintenance, contracted alley maintenance, sidewalk
maintenance and repair
• Youth Services
29
FY 18 YTD Revenue
Meals Tax
Lodging Tax
Cigarette Tax
Motor
Vehicle
License
Sales Tax*
Performance
$1,082,011
760,031
372,457
185,983
1,593,375
*One month of revenue
$1,239.661
849,228
412,737
2011738
1,738,411
$1,294,366
748,896
372,632
311,744
1,647,102
$1,384,474
828,697
452,942
302,814
1,605,684
Im
FY 18 Follow -Up
• Neighborhood Infrastructure
—Alley Maintenance
— Sidewalk Repair &Maintenance
— Demolition
• Arts Endowment
31
Neighborhood Infrastructure
Alley Maintenance
Sidewalk Repair &
Maintenance
Demolition
$428,282
462,319
30,000
($41,604)
(20,000)
(10,050)
$386,678
442,319
19,950
32
Arts Endowment
• Funding Appropriation History
— FY 2015: $250,000 from Excess Debt
Service
— FY2016: $250,000 from Excess Debt
Service & FY2015 year -end closeout
— FY2017: $125,000 from Excess Debt
Service
— FY 2018: $62,500
—Total appropriated to date: $687,500
• $62,500 currently uncommitted in project
account from one -time funding 33
Solid Waste Commercial
Recycling
• Commercial businesses receive recycling collection
if refuse is collected
— Allowed up to 3 automated collection containers
• When recycling collection began, recyclables were
collected from commercial businesses that did have
refuse collected by City
— Focus on participation rate and growing recyclable
tonnage
• As recycling tonnage increased from residential
segment, mitigated need to collect recyclables from
commercial businesses
34
Solid Waste Commercial
Recycling
• Over time, discontinued collecting recyclables from
commercial businesses where refuse not collected
• Commercial waste management companies offer
recycling collection
• Resuming past practice of collecting recyclables at
commercial businesses where refuse is not
collected will:
— Require additional manpower
— Result in additional disposal cost
35
Alley Maintenance
• Approximately 375 alley segments in which Solid
Waste collected
• Approximately 10 alley segments that provide sole
access to parcels
• Inspected annually for vegetative overgrowth and
surface maintenance needs
• All other alleys addressed based on complaints
• Maintenance Activities
— Vegetative overgrowth — responsibility of parcel owner
— Surface Maintenance — maintenance contract valued at
approximately $300,000 annually
36
Alley Maintenance
• Vegetative Overgrowth
— After inspection, notices of violation sent to all property
owners within the alley
— Notices issued late one week and owners given two
weekends to address
— Re- inspect approximately 10 days later and note any
properties still in violation
— Post second notices on properties still in violation
requesting overgrowth be cut back
— Reinspect after another weekend and, if still in violation,
contractor retained to trim offending vegetation — bill sent
to parcel owner
37
Alley Maintenance
• 115 alleys inspected since 2014 in which Solid Waste
is not collected
— Very minor surface work done unless terrain, stormwater
runoff, erosion are a significant problem
• Occasionally, city addresses unimproved alleys so
overgrown adjacent property owners cannot address
— City clears and advises adjacent property owners of future
responsibility for maintenance
26
Alley Maintenance
2014
1426
137
64
$7,600
2015
801
204
48
$8,250
2016
690
103
41
$87200
27
Alley Maintenance
• Surface Maintenance
— Annual inspections generate lists of alleys
in which surface repairs are required
—All work contracted out
— Surface treatment and some minor
excavation /repair work
W
FY 2019 Budget Development
• Seeking Council's affirmation regarding
priorities
• Present framework for budget
challenges
• Discussion of development
methodology
41
Historical Reductions to Balance the
$11 -
$6 -
cn $1
0
'— $4
_$9
-$14
Budget
-1.2 -0.8 0.6 -1.2 -0.3 -0.3
. _
-5.1 -4.5
9
�O �O SP NIZ, Nob Ntk NIO Ntl NA N%
ef, ef, ep ep ff, ef, (f,
V%
Full -Time Equivalent Positions
1750
1700
1650
1600
1550
FY FY FY
2008 2009 2010
FY FY FY
2011 2012 2013
1675 1665.5 g.5
M 16481652.5 M M
FY FY FY FY FY
2014 2015 2016 2017 2018
43
Expenditure Reductions
Carried Forward to FY2018
• Public Safety
• Fleet Capital
• Technology Capital
• Capital Building Maintenance
• Parks & Recreation
• Social Services
• Libraries
• Positions
• Employee Development and Benefits
• Outside Agencies
• Marketing 44
Major Expenditure Allocations for FY1 8
11%
nai 0%
■ Personnel Costs (salary + fringes) -- $113,526,894
w Support for RCPS -- $79,592,200
Social Services Programs & CSA -- $23,638,357
• Transfer to Debt Service + Excess Debt Capacity --
$14,305,986
• Outside Agencies -- $8,804,474
• Fleet (Replacement Vehicles, Parts, Motor Fuel,
Sublet Vendor) -- $5,402,158
• Paving -- $4,139,924
■ Tipping Fees -- $1,717,103
■ Technology Infrastructure Capital -- $1,000,000
■ Residential Juvenile Detention -- $912,854
■ All Other Operating Expenses -- $29,745,050
45
FY 2019 Expenditure
Challenges
• Compensation
• Medical
• Pension
• Children's Service Act (CSA)
• Infrastructure
— Fleet Replacement, Technology capital, Facilities
Maintenance, Paving
• Livability
— Parks and Recreation, Libraries
• Safety
• Percent for Art
Compensation
2009 2%
2010 0%
2011 0% (June stipend)
2012 0% (November stipend)
2013 3%
2014 2%
1% RHSA
2015 0%
2016 3%
6% Pension Hold Harmless
2017 2%
2018 1.75%
47
$1630009000
$1535009000
$1530009000
$1435005000
$14,0009000
$1335003000
$1330003000
$12,5001000
$123000,000
$1135003000
$1130003000
Medical
$15,714.877 $153326,040
$12, 842,531
- - -- - --
$11,537,036
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
Adopted
Children's Services Act
• FY 2017 Adopted Budget: $11,400,770
— FY 2017 Actual Expenditures: $12,250,000
• FY 2018 Adopted Budget: $10,839,036
• Therapeutic Foster Care
• Private Day Schools for special
education purposes
• Local match of 30% for most program
expenses; some 0%
WE
Infrastructure
Fleet Replacement $3,000,569 $375007000
Technology Capital
Capital Building Maintenance
Paving
1,000,000
672,033
3,500,000
1,500,000
1,500,000
6,000,000
50
Livability
Personnel $29418,006 $29166,527
Operating $606,781 $3409799
Total
FTE
$3,024,787 $2,507,326
55
42
Park Maintenance $50,092 $10,009
Urban Forestry $63,401 $111275
Beautification $50,092 $0
Greenways $0 $38,191
Total $163,585 $59,475
51
Livability
FTE
Publications & Subscriptions
Budget
Circulation rate
Hours of Operation per week
Temporary Employee Wages
Branch square footage
50
$402,048
414,209
348.5 hrs
$115,973
83,734
U91
$375,055
966,584
362.5 hrs
$93,647
105,678
52
Livability
$500,000 Library Publications and Subscriptions
$450,000
$400,000
$350,000
$300,000 i
$250,000
$200,000
FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18
Budget Adopted YTD Expended
$180,000 Library Utilities
i
$160,000
$140,000
$120,000
$100,000 I
$80,000
$60,000
$40,000
$20,000
$0
FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18
Budget Adopted YTD Expended
$70,000 Supplies for Library
$60,000 Publications
$50,000
$40,000
$30,000
$20,000
$10,000
$0
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Budget Adopted YTD Expended 53
Safety
• Police
— Continued growth of technology support (mobile and office - based)
— Recruitment efforts /diversity goals
— Compensation challenges /training/ equipment
— Increase sworn capacity to address specific criminal activity trends
• Fire -EMS
— Increasing demand for emergency medical services requiring
transition of peak -time units to full -time
— Workload in Fire Inspections requiring staffing adjustment
— Unfunded positions result in increased need for overtime
— Additional support positions needed
54
Percent for Art
• Program guidelines provide for 1 % of
construction costs for eligible projects (up
to $100,000)
• New construction or major renovation of
public buildings, (including schools),
decorative or commemorative
structures, parks and recreation facilities
and parking facilities.
• Annual funding source: one -time funding
(excess debt service funding)
55
Percent for Art Allocations
2009 $78,096
2010 123,704
2011 341228
2012 43,000
2013
9,400
2014
89,000
2015
38,900
2016 32,500
2017 21,500
2018 50,400 (5 year future average)
56
Percent for Art
• Clarification of eligible Parks & Recreation facilities
• Shelters and buildings (4 walls and /or a roof)
• Excludes playgrounds and fields
• Annual allocation calculated based on Council
approved use of Master Plan funding for prior year
57
Capital Improvement Program
Debt Issuance Plan FY 2018 -2022
Project
2018
2019
2020
2021
2022
Tota I
RCP S
$ 12, 700, 000 $
12, 700, 000 $
5,000,000
$ 5,000,000
$ 5,000,000 $
40, 400, 000
Bridge Renovation
-
-
-
11,000,000
11,000,000
22,000,000
Library Master Plan
4,156,000
670,000
500,000
5,310,000
2,399,000
13,035,000
P &R Master Plan
2,500,000
2,500,000
1,000,000
1,000,000
1,000,000
8,000,000
Civic Center
1,000,000
1,500,000
1,500,000
1,500,000
1,500,000
7,000,000
Stormwater Management
2,000,000
2,000,000
2,000,000
2,000,000
2,000,000
10,000,000
Curb, Gutter and Sidewalk
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
7,500,000
Street Scapes
-
500,000
500,000
500,000
500,000
2,000,000
Fire Facility Master Plan
375,000
5,025,000
-
-
645,000
6,045,000
FIRE /EMS Airpacks
1,400,000
-
-
-
-
1,400,000
911 Center
-
7,500,000
-
-
-
7,500,000
Street Improvements
700,000
-
-
-
-
700,000
RCIT Improvements
600,000
900,000
-
-
-
1,500,000
Passenger Rail
-
-
-
-
2,500,000
2,500,000
Fleet Capital Replacements
3,500,000
1,700,000
1,600,000
600,000
600,000
8,000,000
Technology Capital
1,775,000
2,160,000
1,545,000
-
-
5,480,000
Total $ 32, 206, 000 $ 38, 655, 000 $ 15,145, 000 $ 28, 410, 000 $ 28, 644, 000 $ 143, 060, 000
Debt Service % of Expenditure Budgei 7.88% 8.16% 8.67% 8.10% 8.37%
Additional debt service funding required for FY2019 -2020 to fund
current plan
59
CIP Funding Issues
• Projects
— Tinker Creek Greenway /Bridge the Gap
• Revenue sharing
• Use of Parks & Recreation Master Plan funding
— Choice Neighborhoods
• Planning
— Downtown Plan Update (2017)
— Parks and Recreation Master Plan Update (2018)
— City Comprehensive Plan Update (2018 -2019)
• Williamson Road Streetscapes /Street
Improvements
IMF
G
City of Roanoke Priorities
Assure a desirable regiorf1where
judicial needs are met an citizens
feel safe in their commu v.
Enhance Roanoke's
exceptional vitality as an
attractive, diverse,
culturally inclusive, vibrant
and active city in which to
live, learn, work and play.
Maintain and build quality
infrastructure that supports
healthy residential
neighborhoods, successful
commercial areas, and
accessible public facilities and
amenities.
Foster a caring community that utilizes an
equitable, regional, and collaborative approach to
encourage preventative measures, intervention
services, and self- sufficiency while providing a
social safety net for citizens.
Cultivate a thriving business
environment and innovative
workforce opportunities to ensure
the prosperity of our community,
recognizing our role in both the
regional and global economies.
Foster an environment for
lifelong learning which
encompasses cradle to
career and beyond through
shared services and
community involvement. i
Provide exceptional, yet cost
competitive government
services that are collaborative,
transparent, responsive, and
innovative.
52
FY1 9 Budget Development
Process
• Methodology Choices
— Continuation of reductions methodology — broader
number of services reduced
— Fund
higher priority
services /programs
at a level
to do
them
well
and
suspend
/eliminate
lower
priority services /programs
— Seek additional revenue sources
62
Tiers
Tier Description Support
1
2
Basic emergency, safety
operations (basic 911 Police,
Fire, Sheriff, Transportation,
Building Inspections, etc)
Code requirement that cannot
be modified without legislative
action
Code - mandated levels of
service only
Agreements with others that
can't be changed for next fiscal
year or more
Facilities, Fleet, Technology,
Human Resources, Finance,
Purchasing, Budget, etc)
Service level to support Tier
services
Service level to support Tier
services
611
Tiers
3 City code (Council can change)
Roanoke core
Council mandates
Strategic initiatives
Agreements that can be
changed for next fiscal year
Grant matches
Beyond basic emergency
operations
Sponsorships
4 Inefficient
Low participation
Nice to have
Private industry can provide
Can charge a fee
Facilities, Fleet, Technology,
Human Resources, Finance,
Purchasing, Budget, etc)
Service level to support Tier
services
Service level to support Tier
services
W
Revenue Values
Stormwater Fee $0.10 $644,000
Meals Tax 1 % $2,949,000
Real Estate $0.01 $674,000
Motor Vehicle License $1 $104,000
••
FY 2017 Funding to Schools
Based on Funding Formula
Category
Local Tax Estimate
Personal Property Tax Relieve Provided by
Commonwealth
Total Revenue Subject to Sharing with Schools
Deduct Dedicated Taxes
Service District Taxes - Downtown and Williamson Road
Districts
Local Taxes Dedicated to Regional Tourism Marketing
Local Taxes Dedicated to Performance Agreements
Total Deductions
Adjusted Revenue Subject to Sharing with Schools
Percentage Allocated to Schools
Funding of Schools
*FY 2018 ADO = $79,592,200
Adopted
Budget Estimated
FY 2017 FY 2017
$195,934,000$190,822,054
$8,076,000 $8,076,000
$204,010,000 $198,898,054
$697,000
$667,961
$1,725,000
$1,619,107
$581,000
$1,050,785
$3,003,000
$3,337,853
$201,007,000$195,560,201
40.00% 40.00%
$80,402,800 $78,224,080 ($2,178,720)
a
Stormwater
Utility Fee
Bond Funds
Revenue Sharing /SLAF
Operating (20.5 %)
Water Quality (20.5 %)
Capital Projects (50 %)
Administration (9 %)
$5,796,650
2,000,000
1,762,313
1,762,313
4,298,325
773,699
57
FY 2017 Revenue Issues
Real Estate
Personal Property
Sales Tax
BPOL
Meals
Lodging
$81,578,071
23, 530, 768
20,600,395
12,886,986
15, 704, 954
4,305,977
$82,900,000
23, 735, 000
22,000,000
13, 985, 000
16, 000, 000
4,600,000
$82,320,000
23,178, 000
19, 696, 000
13, 304, 000
15, 997, 000
4,317,000
$84,000,000
23,941,000
20,100,000
12,844,000
16,218,000
4,300,000
14
FY 19 Status
FY1 9 highlights (growth needed and
issues to be addressed)
• 19 ADO local v 18 local performance
• 19 ADO by discretionary v non-
discretionary
• 5 year operating model
FY20 Strategic Issues and
Council Interaction
• FY 20 strategic issues
— Revenue adjustments
— Overhead
— Capital
— Services
• Council interaction (briefing timing and
structure)
FY1 8 Year End
• Pending 13th Period revenue and expense
accruals
• Remaining analysis of required contributions
— RCPS
— Risk Management Fund
— One -time capital expenses
— Undesignated fund balance
• Anticipated unaudited results to City Council by
November
• Focus on Outcomes achieved?
72
285
275
�•1OR,
C
C�
C
C 255
L
Q
245
235
225
Revenue Performance by
Fiscal Year
281.1 280.6
n- r
FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18
(Adopted) (Estimate)
73
Pension Obligation Funding
100.00%
80.00%
60.00%
40.00%
20.00%
0.00%
Level
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
74
Historical Pension Rates
2012 18.04
2013 15.6
2014 18.12
2015 22.23
2016 15.64
(added 5% employee
contribution)
2017 15.81
2018 17.04
2019 17.00
(projection)
75
5 Year Forecast
Assumption
Percentage and Time Period
Operating Expenditure Growth
REVENUES AND EXPENDITURES
Salary Increases
2% in FY 19 -22
Real Estate Tax Growth
$350.0
Personal Property Tax Growth
2% in FY 19 -22
Prepared Food and Beverage Tax Growth
1 % in FY 19 -22
All Other Revenue Growth
2% in FY 19 -22
$300.0
"Mato
z
°
J
CJ_
G
$250.0
$200.0
FY2017P
FY2018E
FY2019F
FY2020F
FY2021F
FY2022F
VARIANCE
$-
$-
$(1.2)
$(5.2)
$(11.0)
$(16.5)
VAR BASE
$277.4
$282.8
$288.6
$297.6
$308.4
$319.2
- REVENUE
$277.4
$282.8
$287.5
$292.5
$297.4
$302.7
EXPENDITURES
$277.4
$282.8
$288.6
$297.6
$308.4
$319.2
Assumption
Percentage and Time Period
Operating Expenditure Growth
1.5% - 2% in FY 19 -22
Salary Increases
2% in FY 19 -22
Real Estate Tax Growth
1% - 2% in FY 19 -22
Personal Property Tax Growth
2% in FY 19 -22
Prepared Food and Beverage Tax Growth
1 % in FY 19 -22
All Other Revenue Growth
2% in FY 19 -22
76