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Home My WebLink AboutCouncil Actions 11-05-18ROANOKE CITY COUNCIL INFORMAL SESSION NOVEMBER 5, 2018 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA GARLAND 41294- 110518 Call to Order -- Roll Call. All Present. (Council Member Dykstra arrived late.) Welcome. Mayor Sherman P. Lea, Sr. NOTICE This morning meeting and briefings will be televised live and replayed on RVTV Channel 3 following the 2:00 p.m. session on Thursday, November 8 at 7:00 p.m. and Saturday, November 10 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (6 -0) A communication from the City Manager requesting that Council convene in a Closed Meeting for discussion of reports and plans related to the security of the Noel C. Taylor Municipal Building, situated at 215 Church Avenue, S. W., pursuant to Section 2.2 -3711 (A)(19), Code of Virginia (1950), as amended. (6 -0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. At this point, Council Member Dykstra entered the meeting (9:04 a.m.) BRIEFINGS: • Comprehensive Plan Update - 30 minutes Comments received and filed. • Blueway Committee Update - 20 minutes Comments received and filed. • Melrose Library Future Reuse - 20 minutes Comments received and filed. At 10:26 a.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room; and thereafter, to be reconvened at 2:00 p.m. in the Council Chamber. K ROANOKE CITY COUNCIL REGULAR SESSION NOVEMBER 5, 2018 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. All Present. The Invocation was delivered by Rabbi Jama L. Purser, Beth Israel Synagogue. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. Mayor Lea recognized William Nelms, Director of Operations, Spectrum Media Solutions, an 11th grade student of Patrick Henry High School, who volunteered to shadow the Mayor throughout the day. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, November 8 at 7:00 p.m., and Saturday, November 10 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com / /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 3 ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Board of Zoning Appeals — one vacancy Three -year term of office ending December 31, 2021 Building and Fire Code Board of Appeals — two vacancies Building Representative term of office ending June 30, 2021 Citizen Representative term of office ending June 30, 2021 Human Services Advisory Board — one vacancy Term of office ending November 30, 2022 Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Robert Gravely, 3360 Hershberger Road, N.W., appeared before the Council with regard to changes in the Roanoke community. 4. CONSENT AGENDA: (APPROVED 7 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 Minutes of the regular meeting of City Council held on Thursday, October 4, 2018 and a recessed meeting on Friday, October 12, 2018; and a regular meeting on Monday, October 15, 2018. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. 2 C -2 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, November 19, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, to consider the sale of approximately 11.813 acres of City -owned property located at 0, 2839 and 2903 Peters Creek Road, N. W., to CarMax Auto Superstore, Inc., for the purpose of constructing an automobile dealership. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from the City Attorney requesting that Council schedule a public hearing to be held on Monday, December 17, 2018, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, to consider an amendment to the Williamson Road Area Service District boundary to include a newly consolidated parcel. RECOMMENDED ACTION: Concurred in the request. C -4 A communication from Debbie Bonniwell, Chief Executive Officer, Blue Ridge Behavioral Healthcare Board of Directors, recommending concurrence in the reappointment of Colonel Bobby Russell as an At -large representative, commencing January 1, 2019 and ending December 31, 2021. RECOMMENDED ACTION: Concurred in the request. C -5 Reports of qualification of the following individuals: Savannah Taylor (Citizen at Large) and Roy Mentkow (Citizen at Large) as members of the Personnel and Employment Practices Commission for terms of office, each, ending June 30, 2021; Peter Volosin to fill the unexpired term of Amanda Buyalos and Jessie Coffman to fill the unexpired term of Byron Hamlar as members of the Fair Housing Board for terms of office, each, ending March 31, 2019; Captain Aaron Cook (Law Enforcement) and Chris H. Craft (Citizen at Large) as members of the Towing Advisory Board for terms of office, each, commencing November 1, 2018 and ending October 31, 2021 and October 31, 2020, respectively; Matthew Fink as a Director of the Economic Development Authority of the City of Roanoke for a four -year term of office, commencing October 21, 2018 and ending October 20, 2022; Shawn Swain and Anne S. Beckett as members of the Architectural Review Board for four -year terms of office, each, ending October 1, 2022, and 5 Sunni Purviance as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Christina B. Hatch ending June 30, 2019. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Presentation with regard to an apprenticeship program among Roanoke City Public Schools and the Western Virginia Water Authority. Mike Altizer, Special Projects Manager, Spokesperson. (Sponsored by Mayor Lea and Vice -Mayor Cobb) Remarks received and filed. b. Presentation with regard to the Communion to Community Program sponsored by five local churches. Kevin Kinsey, Pastor, Central Church of the Brethren; and Barron Wilson, Pastor, First Baptist Church Gainsboro, Spokespersons. (Sponsored by Vice -Mayor Cobb and Council Member Bestpitch) Remarks received and filed. CONTINUATION OF HEARING OF CITIZENS UPON PUBLIC MATTERS: The following citizens appeared before Council in support of the Dumas Hotel Legacy Project: 1. Ryan Bell, 3303 Christian Avenue, N.W., Roanoke, 24012 2. Richard Chubb, 1417 Leon Street, N.W., Roanoke, 24017 3. Pastor Lyle Morton, 2740 Tully Drive, Roanoke, 24019 4. The Venerable Melissa Hays- Smith, 3136 West Ridge Road, S.W., Roanoke, 24014 5. Natasha Saunders, 1830 Fremont Circle, N.W., Roanoke, 24017 6. Shmura Glenn, 1816 Staunton Avenue, N.W., Roanoke, 24017 7. Martin Jeffrey, 421 Fairfax Avenue, N.W., Roanoke, 24016 At 3:56 p.m., the Mayor declared the Council meeting in recess. 0 7. At 4:06 p.m., the meeting reconvened in the Council Chamber, Mayor Lea presiding, and all Members of the Council in attendance, with the exception of Council Member Dykstra. C. A communication from the Clerk of Circuit Court recommending acceptance of funds from the Virginia Compensation Board in connection with a digital media conference system; and a communication from the City Manager concurring in the recommendation. Adopted Resolution No. 41294 - 110518 and Budget Ordinance No. 41295 - 110518. (6 -0) REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Public Art Proposal — Melrose Library - 15 minutes Council concurred in the recommendation of the Selection Panel that the City contract with Napoleon Jones - Henderson to conduct community workshops, design and install artwork outside the Melrose Branch Library, subject to the approval of the final design by the Roanoke Arts Commission. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Byrne Justice Assistance Grant funds from the Virginia Department of Criminal Justice Services for the Positive Action in Roanoke Project. Adopted Resolution No. 41296- 110518 and Budget Ordinance No. 41297-110518. (6 -0) 2. Acceptance of the 2018 Edward Byrne Memorial Justice Assistance Grant funds from the United States Department of Justice for the Police Brigade Safety Program; and additional facility cameras in the Roanoke City Jail. Adopted Resolution No. 41298 - 110518 and Budget Ordinance No. 41299-110518. (6 -0) 7 3. Acceptance of the United Way of Roanoke Valley Rehousing Youth for Success in Education Grant to house the families of homeless children in the Roanoke Valley. Adopted Resolution No. 41300 - 110518 and Budget Ordinance No. 41301-110518. (6 -0) 4. Amendment to the City Code regarding building regulations and Fire Prevention Code. Adopted Ordinance Nos. 41302 - 110518 and 41303 - 110518. (6 -0) 5. Acceptance of funds from the Commonwealth of Virginia for the Kinship Guardianship Program as set forth by the General Assembly. Adopted Resolution No. 41304 - 110518 and Budget Ordinance No. 41305-110518. (6 -0) 6. Acceptance of a donation from Visit Virginia's Blue Ridge Foundation. Adopted Resolution No. 41306 - 110518 and Budget Ordinance No. 41307-110518. (6 -0) 7. Acceptance of additional Virginia Department of Transportation funds for Phase 2 of the Tinker Creek Greenway Trail Project. Adopted Resolution No. 41308 - 110518. (6 -0) 8. Acceptance of FY19 and FY20 Virginia Department of Transportation Revenue Sharing Program Award for new projects. Adopted Resolution No. 41309 - 110518 and Budget Ordinance No. 41310-110518. (6 -0) 9. Authorization for acquisition of real property rights needed in conjunction with the proposed Fire Station No. 7 project. Adopted Ordinance No. 41311 - 110518. (6 -0) 10. Acceptance of the Virginia Department of Emergency Management Hazardous Materials funds for the Roanoke Fire -EMS Department. Adopted Resolution No. 41312 - 110518 and Budget Ordinance No. 41313-110518. (6 -0) 11. Amendment to the Roanoke City Public Schools FY 2018 -2019 categorical budget. Adopted Budget Ordinance No. 41314 - 110518. (6 -0) 0 COMMENTS OF THE CITY MANAGER. The City Manager shared the following comments: Valley Metro Fare -Free Day • On November 6, Election Day, Valley Metro transportation will be fare - free on all fixed route service routes and STAR paratransit service. • This special promotion will enable citizens to utilize transit services to access polling locations within the City of Roanoke. • Fare -Free Day is also a good opportunity for those who do not normally use Valley Metro Services to try transit. • More information is available at www.valleymetro.com Virginia Veterans Parade • Saturday, November 10, 11 a.m. to 1:00 p.m. • Downtown Roanoke • Parade participants include military units from across Virginia, military marching units and individual veterans accompanied by military, college and high school bands. • This parade is one of the largest Veterans events in Virginia Leaf Collection Program • Collection starts next week on your regular trash collection day. • Postcards with this year's Leaf Collection Schedule were mailed to all city residents. • The city will collect an unlimited number of biodegradable paper bags filled with leaves, placed at the curb, on the following weeks: o November 12 -15 o November 26 -29 o December 3 -6 o December 10 -13 • No collection the week of November 19 (Thanksgiving week). • Bulk and brush collection will continue on leaf collection weeks. • More information about leaf collection is available at www.roanokeva.gov /leafcollection or by calling Solid Waste Management at 853 -2000, Option 1. Roanoke Retains Top Digital City Status • The Center for Digital Government has announced the winners of the 2018 Digital Cities Survey. Once again, the City of Roanoke ranked in the Top 10 Digital Cities for the 75,000 to 124,999 population category. • The organization is a national research and advisory institute focused on information technology policies and best practices in state and local government. 9 Roanoke was recognized for its: • Focus on strategy, shifting from a five -year strategic plan to one that is updated annually. • Use of the Lean Six Sigma methodology to evaluate business processes for the best way forward as far as efficiency is concerned. • Comprehensive social media activity with more than 50 accounts and a digital community size that exceeds 218,000 followers. • Expansion of its broadband connectivity to support local education and public libraries. o Installation of more resilient infrastructure. o Increase in the use of data analytics to measure overall performance and assist city police with crime analysis. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Mayor Lea announced the 2018 CIAA Football Championship at the Salem Stadium on Saturday, November 10. In honor of Veterans' Day, Council Member Bestpitch announced the City of Roanoke collaborated with the Roanoke Valley Veterans' Council for a tree planting in commemoration of the 100th Anniversary of World War I on Friday, November 9 at 10:00 a.m., at Argonne Circle, S. W. (Old Southwest/ 304 King George Avenue, S. W.). He acknowledged a $1,000.00 donation from Home Depot for twelve trees to be planted in the City. Council Member Bestpitch also encouraged citizens to vote on Tuesday, November 6; and questions about voting precincts, contact the Registrar's Office at (540) 853 -2281; and for transportation to the voter polls, call (844) 482 -8683. 10 Vice -Mayor Cobb commended the Roanoke Women's Foundation for their investment in the community; and he announced the Taubman Museum of Art celebrated its 10th Anniversary. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. See below. CERTIFICATION OF CLOSED MEETING. (6 -0) Reappointments /appointments as follows: Reappointed Lew Bishop as a City representative of the Blue Ridge Behavioral Healthcare, Board of Directors, for a four -year term of office ending December 31, 2022. Appointed Reeves Bryant (R.B.) Lawhorn, Jr., as a City employee member of the Board of Trustees, City of Roanoke Pension Plan, to fill the unexpired term of office of Michael Shockley ending June 30, 2020. Appointed Robert Clement to replace Michael Woolwine as a member of the Board of Zoning Appeals for a three -year term of office, commencing January 1, 2019, and ending December 31, 2021. Reappointed Kermit "Kit" Hale; and appointed Pamela Smith and Frank Martin, III, commencing January 1, 2019, as members of the City Planning Commission for four -year terms of office, each, ending December 31, 2022. Appointed the Honorable Judge Frank W. Rogers, III, as the Juvenile Domestic and Relations Court representative of the Court Community Corrections Program, Regional Community Criminal Justice Board, to fill the unexpired term of office of the Honorable Judge Onzlee Ware ending June 30, 2020. Appointed LaKeevia Sinkford to replace Thomas Powers as a member of the Human Services Advisory Board for a four -year term of office, commencing December 1, 2018, and ending November 30, 2022. Waived the City residency requirement in this instance. (6 -0). Appointed Colleen Burns to replace Patrick D. Crandall as a Citizen at Large member of the Personnel and Employment Practices Commission for a term of office ending June 30, 2021. Reappointed Sherman P. Lea, Jr., as a Citizen at Large representative of the Roanoke Cultural Endowment, Board of Directors, for a three -year term of office ending December 31, 2021. 11 Appointed N.L. Bishop, New River Valley representative of the Roanoke Regional Airport Commission for an additional one -year term of office ending March 9, 2022. Dr. Bishop was initially appointed to serve a three -year term of office instead of a four -year term. Appointed Jeffrey Powell to replace Michael Shockley as a City representative of the Roanoke Valley Resource Authority for a four -year term of office, commencing January 1, 2019, and ending December 31, 2022. 12. ADJOURNED - 4:59 P.M. 12 SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., SUITE 452 ROANOKE, VIRGINIA 24011 -1594 TELEPHONE: (540) 853 -2444 FAX: (540) 853 -1145 EMAIL: MAYOR @ROANOKEVA.GOV November 5, 2018 The Honorable Vice -Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Cobb and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, c: C.,' Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES /REAPPOINTMENTS November 5, 2018 Public VACANCIES: Two -Terms of office on the Board of Zoning Appeals ending December 31, 2021. Two -Terms of office (Building Representative) and (Citizen Representative) on the Building and Fire Code Board of Appeals ending June 30, 2021. Two -Terms of office on the City Planning Commission ending December 31, 2022. Two -Terms of office on the Human Services Advisory Board ending November 30, 2022. Term of office on the Personnel and Employment Practices Commission ending June 30, 2021. ip C DA REPORT CITY COUNCIL AGEN gkFxi- ...,�JzM rya, To: Honorable Mayor and Members of City Council Meeting: November 5, 2018 Subject: Request for Closed Meeting I request that City Council hold a closed meeting pursuant to Section 2.2-3711 (A)(19), Code of Virginia (1950), as amended, for the purpose of discussion of reports or plans related to the security of the Noel C. Taylor Municipal Building, situated at 21 5 Church Avenue, S.W., Roanoke, Virginia. - ---------------- Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Sherman Stovall, Assistant City Manager for Operations �nP�rg Nc. I City Plan 2040 1 -g. What's in it? Traditional Elements •Housing •Economy •Infrastructure •Public facilities 3.4.7 Transportation System Highway �— Artenal Road - -- -- Collector Read Local Access Road ..... 1 -73 Candor', State RecommentlxU - - - - Recommended Rwd Projects (2000 20021ransportation Improvement Program New Areas of Emphasis •Public Health •Equity •Regional opportunities What's in it? Manning for Egtxtabk Development; Social Equity by Desgn 7IL What's in it Six Themes • Livable Built Environment • Harmony with Nature •Resilient Economy • Interwoven Equity • Healthy Community • Responsible Regionalism Phase 1: Mobilize Uan. - Mar. 2018) W`e will establish a framework for drafting the plan based on a consensus on its conteoat, .scope, and plan elements. Phase 2: Learn (Feb. - June 2018) Planning staff will conduct background research on demographics, the economy, housing, and infrastructure before interpreting the data for presentation to the community. Phase 3: Listen \,�/ (July - Sept. 2018) Planning staff will engage the public via a surrey, stakeholder interviews, and public meetings in order to develop a community.vision and /or principles, finalize the plan elements, complete a SWUl' anah•sis. 1--- -� Phase 4: Interpret & Plan �;/' (Aug. - Dec. 2018) Working groups will review the plank individual elements while planning; staff review public input to assess the desired conditions, conduct further research as needed, and translate ideas into policies and actions. 1--� Phase 5: Test & Refine �`�,% Qan. - June 2019) A steering group will rf--v, ietiy the enrirc plan while staff develops an implementation plan and holds open houses for public input on policies, actions, and the final plan, Phase 6: Finalize & Adopt �/ (July - Dec. 2019) The Planning; Commission and City Council will he briefed can the final plan in order to initiate the formal adoption process and adopt the plan, allowing staff to public the final plan and begin implementation. Mobilize MI Branding Develop Graphics, Title, Logo, etc... Create webpage: PlanRoanoke.org Inventory of other existing plans Vision 2020 Implementation Report Learn 50 Neighborhood demographics -RVARC 10 Existing Conditions Report -VT studio so Healthy Roanoke Valley Report ❑ Peer Cities Report Listen MI "Love M10pen House Meetings Public S Summit Me Highland Park Healthy Choices /Safe Community Day SeCommunity Response Report Public Meetings 10 Open House Meetings 200 Attendees 922 Individual Comments Community Input Su rve� Open July - October 1,200+ Respondents 0 z Value Greenways & Trails Community Response 2 Big City Amenities /Small Town Feel 3 Pedestrian & Bicycle Facilities 4 A diverse Population 5 A Healthy natural Environment 6 Community Character /Culture 7 Historic Preservation zM Change Increase in Economic & Job Opp 2 Inclusion of All Residents 3 Better Transportation Options 4 Tree Planting 5 More Housing Choices b Improved Infrastructure 7 Improved Community Health ,,, Community Response Vision Community Community Activities Neighborhoods Environment Opportunities Safe Environment Diversity Connection Community TO Equity Service Topics Family inclusion Plan 77' Roa '- Community Response L� Wrl'-, 111 Strengths Challenges Boo Multiple Choice Categories 600 400 200 0 Gee w 4 �q `YOC ecti air `e5 g`c� �¢ \\ Page 22 met d� PagE! 23 Community Response Transportation Barriers Bike Lanes Sidewalks Bus Traffic Sense of Safety w n: Crime Neighborhood People Street Page 26 Page 30 0 M m'', un, i ZI Community Response Plan Neighborhoi Diversity Family Equity Services Page 33 Dream People I Opportunities Public neighborhoods NeighbOTWol Diversity Family Equity Services Page 34 Community Response Findings Environment Housing 1,90 Food Access ffr777M!V NMI, b W, Public Transit Connectivity Economy Page 38 Working groups Livable Built Environment Land use Transportation • Urban design •Arts and culture • Historic resources Working groups Resilient Economy • Economic Development • Education •Training /Workforce Development • Infrastructure Plan oanok Working groups Harmony with Nature • Stormwater /Green Infrastructure Green Building /Renewable Energy • Climate Change /Adaptation /Resiliency • Water and Air Quality • Brownfields Working groups Healthy Communities • Food Systems /Local Food • Public Safety • Public Services • Active Living • Parks • Walkability /Accessibility Working groups Interwoven Equity • Housing •Access and Investment • Education Infrastructure Community Engagement /Capacity Building • Placemaking /Social Spaces • Support for Minorities Working groups Responsible Regionalism • Regional Collaboration and Coordination • Consistency /Compatibility with Neighbors • Regional Growth Areas •Sharing of Resources • Connectivity /Transit • Regional Development Vision Working groups Establish Vision and Goals for themes • Large group and small group discussions •Meetings in: • November, • December, • January, and • February Working groups • November 13 or November 15 • Morning: • Harmony with Nature & Responsible Regionalism • Afternoon: • Resilient Economy & Interwoven Equity • Evening: • Livable Built Environment & Healthy Community 16 anroano kin .orIM Questions? t L noke River, November 5, 2018 Update to Roanoke City Council What is the Roanoke River Blueway? A 45 -mile stretch of the Roanoke River which begins in Montgomery County and ends at Smith Mountain Lake. Stretching through the heart of the Cities of Salem and Roanoke before continuing on to the I scenic Roanoke River Gorge in Roanoke County, the Roanoke River Blueway is a unique outdoor recreation opportunity in Virginia's Blue Ridge Mountains. City of Roanoke $5,200 Roanoke County $4,525 City of Salem $1,333 Town of Vinton $433 Total (Annual) $11,490 Total (5 Years) $57,450 • Roanoke City contributes $5,200 annually Contribution runs for 5 years (FY16 — FY20) RoanokeRlverBIueway.org 13 • Environmental Excellence Award Program A • Virginia Treasures Designation . Virginia Tourism Corporation g p on Grant RoanokeRIverBIueway.or;, • Features in Blue Ridge Outdoors, Roanoke Business, Roanoke Times, etc. 777 © Hy� 419 BARNHARDT CREEK r 1 wt 11 PI' W 'a ago tts 0 Wasena Park .t.''.�.� 2a 1.4 Miles to Next Access Point date pve- sE eampbe%A- 1W ROANOKE r Wasena Park Low Water Bridge !3 I I 3 Ci _ r rt- itt �c 11 '� Smith Park N (Low Water Bridge) LICK CREEK -i,,016 r Gam The Launch at Reserve Program Acheivements RoanokeRIverBlueway.orR E. W"Min9ton Ave V I NTON W Ave, Hardy Rd. iZi Tinker Creek/3,d St. r 1 t Mile S to Next Access Point �a9v,a Rp. {P13 StAennington St. r t. ? Miles to Nest AcceSS Po =lt • Roanoke River Blueway Brochure • Website and Facebook Design and Maintenance • Cultivating Partnerships through the Blueway Committee 24 Niagara D APCO road for portage O,fficult 0.3 mile ports - below Niagara Dam at i 003�x Shse Rick Roanoke Ri 3,0 Mites to Ne S i' 11 "0 419 d MASON CREEK P1I �+ IRS CRtIK od lenUe r. Sport r Access Pomr Back Country Ski & (Private ausinesslopen to Customer Use) W 4.6 MJeS to Alet Access Rent 777 © Hy� 419 BARNHARDT CREEK r 1 wt 11 PI' W 'a ago tts 0 Wasena Park .t.''.�.� 2a 1.4 Miles to Next Access Point date pve- sE eampbe%A- 1W ROANOKE r Wasena Park Low Water Bridge !3 I I 3 Ci _ r rt- itt �c 11 '� Smith Park N (Low Water Bridge) LICK CREEK -i,,016 r Gam The Launch at Reserve Program Acheivements RoanokeRIverBlueway.orR E. W"Min9ton Ave V I NTON W Ave, Hardy Rd. iZi Tinker Creek/3,d St. r 1 t Mile S to Next Access Point �a9v,a Rp. {P13 StAennington St. r t. ? Miles to Nest AcceSS Po =lt • Roanoke River Blueway Brochure • Website and Facebook Design and Maintenance • Cultivating Partnerships through the Blueway Committee 24 Niagara D APCO road for portage O,fficult 0.3 mile ports - below Niagara Dam at i 003�x Shse Rick Roanoke Ri 3,0 Mites to Ne S City of Roanoke Improvements • Improved signage for users • New and improved access points • Support of local outfitters and other businesses Future Improvements • Better existing access points • Add new access points • Improve wayfinding signage • Redevelop website • Continue marketing efforts and leveraging of partnerships RoanokeRiverBlueway.org For more information please contact Amanda McGee at amcgee @rvarc.org or visit Roanoke Rive rBIueway.org Melrose Library Future Reuse City Council Discussion November 5, 2018 New Library Project Status •Construction Proceeding as Planned • Anticipated Substantial Completion: May, 2019 • Occupancy/ Opening: June -July, 2019 • Current Branch to Remain Open until Operational Transition Future Considerations for Current Branch • Exploration of City -Reuse • Inquiries from Outside Agencies • Inquiries from Affiliated Agencies • Consideration of Adjacent Land Uses and Ownership Patterns • MOTA Planning Process Property Context • Approximately 3 acre site • Sloping Topography to Rear • Built in 1976 • Brick /Block Construction /Flat Roof • 6,700 Sq. Ft. • 26 Parking Spaces • INPUD Zoning Location Context Melrose Library Aerial November 2. 2018 1.2,133 o DD175 ams aA7 M o awns aoss ai+ N. UV dNO�W CayNw Uy al Mew W Next Steps Proposed Approach • Request for Proposals for Acquisition —Terms — Conditions — Considerations — Definitive Time Frame for Responses —Align RFP Process Timeline with Scheduled Relocation of Library Branch Questions? To: Meeting: CITY COUNCIL AGENDA REPORT Honorable Mayor and Members of City Council November 5, 2018 Subject: Request to Schedule a Public Hearing for Sale of Approximately 11.813 Acres of City -owned Property located at 0 Peters Creek Road, N.W., 2839 Peters Creek Road, N.W., and 2903 Peters Creek Road, N.W.., bearing Official Tax Map Numbers 6410104, 6410105 and 6410106 respectively Background: The City of Roanoke is proposing to sell approximately 11.813 acres of land located at 0 Peters Creek Road, N.W., 2839 Peters Creek Road, N.W., and 2903 Peters Creek Road, N.W. , bearing Official Tax Map Numbers 6410104, 6410105 and 6410106 respectively (Property) to Carmax Auto Superstore, Inc., , a Virginia Corporation organized and exiting under the laws of the Commonwealth of Virginia or its permitted assigns (Buyer). The Buyer proposes to pay $1,050,000 for the Property for the purpose of constructing an automobile dealership. Buyer will have a 90 day due diligence period after the execution of the Contract for Purchase and Sale of Real Property (Contract), and shall not be obligated to purchase the property without successfully obtaining a final approval from the City of Roanoke to rezone the Property to an appropriate zoning district that permits the construction of the use contemplated by the Contract on the Property, and receiving necessary site development and related permit approvals. The buyer has 240 days after completion of its due diligence to obtain such permits and approvals. The Buyer may extend this approval period for 90 additional days. Barring any extension granted by the City, Closing on the Property sale will take place no later than February 1, 2020. A public hearing is required for the sale of city -owned property. Subject to City Council's concurrence with this request, a copy of the proposed Contract will be placed with the City Clerk for review prior to the public hearing. Pursuant to the requirements of State Code, notice of the public hearing must be advertised at least seven days prior to the public hearing. Recommended Action: Authorize the scheduling and advertising of the proposed sale of the Property for a public hearing on November 19, 2018 at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, in his discretion. (:::] - -- - -- ------------------ - - - - -- Robert S. Cowell, ,Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Rob Ledger, Acting Director, Economic Development Amelia C. Merchant, Director of Finance Cassandra L. Turner, Economic Development Specialist 2 Daniel J. Callaghan City Attorney The Honorable Mayor and Members of City Council Roanoke, Virginia CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 -1595 TELEPHONE 540 - 853.2431 FAX 540- 853 -1221 EMAIL: cityatty@roanokeva.gov November 5, 2018 Timothy R. Spencer David L. Collins Heather P. Ferguson Laura M. Carini Douglas P. Barber, Jr. Assistant City Attorneys Re: Request for Authorization and Advertisement of Public Hearing to Amend and Re- ordain Section 32- 103.2, Williamson Road Area Service District defined, of the Code of the City of Roanoke (1979), as amended, to expand the Williamson Road Area Service District Dear Mayor Lea and Members of Council: Background: Pursuant to Section 15.2 -2400, Code of Virginia (1950) as amended, localities are authorized to create special service districts for the purpose of providing additional and more timely governmental benefits to the properties and businesses located within the service district. These additional benefits include, and are not limited to, beautification, landscaping, garbage disposal, economic development services, and promotion of business and retail services. The City currently has two service districts, the Downtown Service District and the Williamson Road Area Service District. These additional benefits are paid for by a special tax on real property located within the districts, currently in the amount of $0.10 per every one hundred dollar of tax assessed value. By Ordinance No. 41266- 091718, adopted by Roanoke City Council on September 17, 2018, City Council most recently expanded the Williamson Road Area Service District ( "District ") by amending Section 32 -103.2 of the City Code, to expand the District to include two parcels that were not previously contained within the District, at the request of the property owner. Since that time, another property owner, Star City Lodging, LLC, the owner of several parcels of real estate located along Williamson Road, has consolidated those parcels into two parcels now designated as Official Tax Map Nos. 3020203 and 3020207. As a result of the consolidation, all of the parcel being Official Tax Map No. 3020207 and only a portion of the parcel bearing Official Tax Map No. 3020203 are within the District. The City desires to amend the boundaries of the District to include all of the newly consolidated parcel bearing Official Tax Map No. 3030203 within the District. This amendment will avoid creating a `split' property for real estate tax purposes. The property owner is aware of this proposal and has not objected to such action. Considerations: Pursuant to state law, before a locality may amend a service district, a public hearing is required to be held by the governing body before it may consider the matter. The public hearing must be advertised once a week for three consecutive weeks in a newspaper in general circulation. The public hearing must be held no sooner than ten days after the date the second notice appears in the newspaper. Recommended Action: Authorize the advertisement and scheduling of a public hearing to be held on December 17, 2018, at 7:00 p.m. or as soon thereafter as time permits, or at such later date and time as determined by the City Manager, for City Council to consider this matter. Sin rely, Daniel J. allagha City Attorney DJC /rry c: Sherman M. Stovall, Acting City Manager R. Brian Townsend, Assistant City Manager for Community Development Evelyn Powers, City Treasurer Sherman Holland, Commissioner of Revenue Jill Caldwell, Tax Compliance Officer Susan Lower, Director of Real Estate Valuation Christopher Chittum, Director, Department of Planning, Building and Development David L. Collins, Assistant City Attorney STI{I'IIANIE M. MOON RF.VNOLDS, MMC' Cily ('lerk CITY OF ROANOK.E OFFICE OF THE CITY CLERK 215 C'hllyd) Avenue, S. W., Room 456 Ronnoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 E-mail: cicrk(rnrnanokc� ;t.{ ov November 7, 2018 Debbie Bonniwell, MBA, MSSW, LCSW Chief Executive Officer Blue Ridge Behavioral Healthcare 301 Elm Avenue, S.W. Roanoke, Virginia 24016 -4001 Dear Ms. Bonniwell: (C(ITLIA F. MCCOV Depute City (lerk (T(TI.IA T. WI BB. C'M(" Assistant Deputy City Clerk Your communication recommending concurrence in the reappointment of Colonel Bobby Russell as an At -large representative of the Blue Ridge Behavioral Healthcare Board of Directors, for a three -year term of office, commencing January 1, 2019, and ending December 31, 2021, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, November 5, 2018. On motion, duly seconded and unanimously adopted, Council concurred in the reappointment of Colonel Russell as abovereferenced. Sincerely, M b ' S b Stephanie M. Moon Reynolds; MMC T., City Clerk Debbie Bonniwell, MBA, MSSW, LCSW Chief Executive Officer Blue Ridge Behavioral Healthcare November 7, 2018 Page 2 G: Debbie Jacks, Deputy Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018-0798 Judy Hough, Deputy City Clerk, City of Salem, 114 Virginia 24153 Susan Fain, Deputy Clerk, Botetourt County Board Street, Box 1, Fincastle, Virginia 24090 Dan Collins, Clerk to County Board of Supervisors, Virginia 24127 North Broad Street, Salem, of Supervisors, 1 West Main P. O. Box 308, New Castle, Blue Ridge Behavioral Healthcare Office of the CEO October 25, 2018 cr: rw Mr. Robert S. Cowell, Jr. City Manager City of Roanoke N, 215 Church Ave, SW, Room 364 Roanoke, VA 24011 cc Dear Mr. Cowell: R According to our Board records, the partial term of Col. Bobby Russell as an at -large representative on the Blue Ridge Behavioral Healthcare Board of Directors will expire on December 31, 2018. This Board nominates it's at -large representatives, and asks the participating governing bodies to ratify those appointments. At our October 18, 2018 Board meeting, the Board unanimously endorsed Col. Russell to serve a full term as an at -large member for which he is eligible according to Title § 37.2 -502 of the Code of Virginia. We respectfully request that the Roanoke City Council ratify the reappointment of Col. Russell for his first full term, from January 1, 2019 through December 31, 2021. During this recent term of appointment, Col. Russell filled an unexpired term. This request is being sent concurrently to administrators in each of our other four local governing bodies for their ratification of at -large members as called for in our By -laws. If I can be of assistance in this process or if you have any questions that I may be helpful with, please do not hesitate to contact me at 540 - 345 -9841 at your convenience. Sincerely, Debbie Bonniwell, MBA, LCSW Chief Executive Officer C: The Honorable Sherman P. Lea, Sr., Mayor, City of Roanoke Ms. Stephanie M. Moon, MMC, City Clerk, City of Roanoke Mr. David Wells, Chair, Blue Ridge Behavioral Healthcare Board of Directors Col. Bobby Russell Executive Offices 301 Elm Avenue SW Roanoke, VA 24016 -4001 (540) 345 -9841 Fax (540)345 -6891 The Community Services Board serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig, and Roanoke STEPHANIE M. MOON REVNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 "telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk(mroanokeva.gov November 6, 2018 Michele Vineyard, Secretary Personnel and Employment Practices Commission Roanoke, Virginia Dear Ms. Vineyard: CECELIA F. MCCOV Deputy City Clerk CECELIA T. WEBB, CIVIC Assistant Deputy City Clerk This is to advise you that Savannah Taylor (Citizen at Large) and Roy Mentkow (Citizen at Large) have qualified as members of the Personnel and Employment Practices Commission for terms of office, each, ending June 30, 2021. Sincere_ ly, 1 Stephanie M. Moon Reynolds, MM�.� City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Savannah Taylor, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a (Citizen at Large) member of the Personnel and Employment Practices Commission for a term of office ending June 30, 2021, according to the best of my ability. (So help me God.) • The foregoing oath of office was taken, sworn to, and subscribed before me by Savannah Taylor this I 9L day of u- 2018. Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Roy Mentkow, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a (Citizen at Large) member of the Personnel and Employment Practices Commission for a term of office ending June 30, 2021, according to the best of my ability. (So help me God.) ROY MENTKOW The foregoing oath of office was taken, sworn to, and subscribed before me by Roy Mentkow this��y of 2018. Brenda S. Hamilton, Clerk of the Circuit Court B , Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk Lara Burleson, Secretary Fair Housing Board Roanoke, Virginia Dear Ms. Burleson: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk(a)roanokeva.gov November 6, 2018 CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Peter Volosin has qualified as a member of the Fair Housing Board to fill the unexpired term of Amanda Buyalos, ending March 31, 2019. Sincerely, Stephanie M. Moon Reynold', MM' City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Peter Volosin, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board to fill the unexpired term of office of Amanda C. Buyalos ending March 31, 2019, according to the best of my ability. So help me God. PETER VOLOSIN The foregoing oath of office was taken, sworn to, and subscribed before me by Peter Volosin this 16 day of 018. Brenda S. Hamilton, Clerk of the Circuit Court STEPHANIE M. MOON REYNOLDS, MMC City Clerk Lara Burleson, Secretary Fair Housing Board Roanoke, Virginia Dear Ms. Burleson: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov November 6, 2018 CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Jessie Coffman has qualified as a member of the Fair Housing Board to fill the unexpired term of Byron Hamlar, ending March 31, 2019. Sincerely, t4� I Stephanie M. Moon City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Jessie Coffman, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board to fill the unexpired term of office of Byron Lee Hamlar ending March 31, 2019, according to the best of my ability. So help me God. F ♦/ ( W ` .� The foregoing oath o�f� offias take,In, sworn to, and subscribed before me by Jessie Coffman this �(ll day of Brenda S. Hamilton, Clerk of the Circuit Court c B Y STEPIIANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a),roanokeva.gov November 6, 2018 Jeffrey A. Robertson, Chair Towing Advisory Board 336 Bowman Street Vinton, Virginia 24179 Dear Mr. Robertson: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Captain Aaron Cook has qualified as a (Law Enforcement) member of the Towing Advisory Board for a term of office, commencing November 1, 2018 and ending October 31, 2021. Sincerely, S 4ephanie M. Moon Reyno s, M City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Captain Arron Cook, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a law enforcement representative of the Towing Advisory Board for a three -year term of office, commencing November 1, 2018 and ending October 31, 2021, according to the best of my ability. (So help me God.) WIT MA WTI P -7• •• The foregoing oath of office was taken, sworn to, and subscribed before me by Captain Arron Cook this I�Z' of OX 2018. Brenda S. Hamilton, Clerk of the Circuit Court By- �I1►i�i Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roauokeva.gov November 6, 2018 Jeffrey A. Robertson, Chair Towing Advisory Board 336 Bowman Street Vinton, Virginia 24179 Dear Mr. Robertson: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Chris H. Craft has qualified as a (Citizen at Large) member of the Towing Advisory Board for a term of office, commencing November 1, 2018 and ending October 31, 2020. Sincerely, S ep anie M. Moon Reyn , M City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Chris H. Craft, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Citizen at Large representative on the Towing Advisory Board for a term of office ending October 31, 2020, according to the best of my ability. (So help me God.) i CHRI H. (CRAFT The foregoing oath of office was taken, sworn to, and subscribed before me by Chris H. Craft this J��y of Brenda S. Hamilton, Clerk of the Circuit Court STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a) roanokeva.gov November 6, 2018 Harwell M. Darby, Jr., Secretary Economic Development Authority Glenn, Feldmann, Darby and Goodlatte 37 Campbell Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Darby: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CIVIC Assistant Deputy City Clerk This is to advise you that Matthew Fink has qualified as a Director of the Economic Development Authority for a term of office, commencing October 21, 2018 and ending October 20, 2022. Sincerely, Stephanie M. Moon Rey s, City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Matthew Fink, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Director of the Economic Development Authority of the City of Roanoke for a four -year term of office, commencing October 21, 2018 and ending October 20, 2022, according to the best of my ability. (So help me God.) MATTHEW FINK The foregoing oath oce was taken, sworn to, and subscribed before me by Matthew Fink this k�tay of 2018. Brenda S. Hamilton, Clerk of the Circuit Court B , Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a),roanokeva.gov November 6, 2018 Donna Payne, Secretary Architectural Review Board Roanoke, Virginia Dear Ms. Payne: CECELIA F. MCCOV Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Shawn Swain and Anne S. Beckett have qualified as members of the Architectural Review Board for four -year terms of office, each, ending October 1, 2022. Since 1, y, Stephanie M. Moon Rey ds, M City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Shawn Swain, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Architectural Review Board to replace Christopher M. Vail for a four -year term of office ending October 1, 2022, according to the best of my ability. (So help me God.) AWN 9WAIN The foregoing oath of office was taken, sworn to, and subscribed before me by Shawn Swain this � �Dday of (!� 10_.): 2018. Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Anne S. Beckett, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Architectural Review Board to replace D. David Parr, Jr., for a four -year term of office ending October 1, 2022, according to the best of my ability. (So help me God.) ANNE S. BECKETT The foregoing oath of office was taken, sworn to, and subscribed before me by Anne S. 4h Beckett this 18 day of ^2018. Brenda S. Hamilton, Clerk of the Circuit Court B , Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov November 6, 2018 Ian Shaw Acting Neighborhood Services Coordinator Roanoke, Virginia Dear Mr. Shaw: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Sunni Purviance has qualified as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Christina B. Hatch ending June 30, 2019. Since , Step UanieWM_.__`Moon City Clerk i a�"� Re 1�eYds, C Y Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Sunni D. Purviance, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Christina B. Hatch for a term of office ending June 30, 2019, according to the best of my ability. (So help me God.) SUNNI D. PURVIANCE The foregoing oath of office was taken, sworn to, and subscribed before me by Sunni D. Purviance this,29,5 day of &h&L. 2018. Brenda S. Hamilton, Clerk of the Circuit Court Clerk SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Council Members Email: clerk @roanokeva.gov William D. Bestpitch Joseph L. Cobb Michelle L. Dykstra John A. Garland Djuna L. Osborne November 5, 2018 Anita J. Price The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: We jointly sponsor a request of Mike Altizer and Rita D. Bishop, to present information with regard to an apprenticeship program among Roanoke City Public Schools and the Western Virginia Water Authority, at the regular meeting of City Council to be held on Monday, November 5, 2018, at 2:00 p.m. Sincerely, RUh,rmanP. Lea, Sr. Mayor Joseph L. Cobb Vice -Mayor SPL /JLC:ctw CATS Simulator Training Simulators to Prepare our Current & Future Workforce Mike Altizer Western Virginia Water Authority September 25, 2018 W E S T E R N V I R G I N I A WATER AUTHORITY _— 540.853.5700 1 info @westernvawater.org Me. solutionsm Simulator machines allow individuals to safely gain practical knowledge and skills before training on actual machines. WHY DOES SIMULATION WORK? 3. Practice leads to mastering the techniques. 4. The user applies the techniques learned in the virtual environments *� to a real -world worksite scenario. 4r 0 N%4� r-% 5. °_2-A . 111! A-'A 1. The user explores techniques in the safety `. of the virtual environment. ; r 4 The user practices as many times as needed. Training on simulators gets the operator to proficiency on controls and applications sooner than just training on machines alone. The virtual environment works equally well for testing as training because you can accomplish a repeatable outcome while testing in a virtual environment. Contact an Account Manager at 1.309.266,2640 or e-mail sales 4catsimulators.com www.catsiniulators.com 7U13 CetetWar Atl Es,y pPbewall {�nrK£0 ra meUS- ::! `b'F ROp; 4p ...,.,,.,r17. ':.ncqd; kn. e.;^ 'Vr -.:r Flq. .. LJ :Hydraulic Excavator Simulator Training Module Contents Hydraul =c Excavator simu3ator train ng peow des an exco, la -it fou clat or► for ar) operator training program. New operators can begin tea icing beicrfu they drive actual m:acnines, wh_le experienced operators car) ref =no s 11 sots. The Hydrau is Excavator train ng modu es cure- the following top cs. MachineWalkaround. Learn pre- operation macnino nspectic ;n procedures to ensure propel- opwat rg and safety conditions. Controls Familiarization, Learn ana understand hydrau is exc" -atoe operator contro;s. Bucket Placement. Position excavator hic-•�c- irF •_LOCo Baking the Green. %sitier7 excavate b ,e•..c: to fol ova trajectory In a straight Over the Moon. Position excavator bucket to fol OW arc ►i'ovWlents of tine st ck/ bcom,ObLcko1 cc -i)b, tiatioi). Loaning & Off - Loading Machine From Low -Boyd Tra iler. Learn ",c icaa d at,,- unload rracnine prupofly from t-a lo, iol owing all safety proceaures Trenching, Use buc -cet to excavate trench. Backfilling. Lrarr :c properly tlackfil a truncn. Truck Loading_ _oj:: dirt into hucket and durr f, confer-:: into art cu atod truck from ground level rising "over the ra l technique. Bench Loading. Learn -o load articulated ruck frog ,, bi:nch p�sit or. Setting Trench Box & Pi". Learn to load and socurc -- --1 - "On- c-, c,2,)( to the macs ne, move into posit on and properly lower 'le pipe into the trench. Production Cycle. Exerc se builds can t;rcYioLs -nud., es to toach user to complete a full production cycle, nc'uding unload ng machine from trailer, d gginc, —01C1. lotting -once box and pipe, WWI ling -ranch and reloacing rnachine onto frailer. Quick Coupler. Learn to change tools us rig the Qu ck Eoupler feature on the macryine. OpenTiraining. Allo -ws instructor to expand 'inctionalityr of si�nu•ator to custom <ze gaining For each student accofaing to ind v dual neeas. • Training Measurements The Hydraulic Excava'or measures results in the following areas: r- ti-- r;-- • Positioning Error • Alignment • Attack Angle • Target Trajectory Length • Bucket Travel • Maximum Horizontal Deviation • Maximum Vertical Deviation • Number of Collisions • Number of Bucket Slams • Alignment Error • Volume Transferred to Dumping • Material Average Falling Dis-ance • Initial Attack Angle • Initial Stick Angle • volume Removed from Digging Target • Trench Depth Variability • Trench Floor Inclination Angle • Average Trench over -Digging Training Feedback • Users experience forward /backward and left /right tilt as well as up and down movement • Learning combines visual, auditory and kinesthetic experiences • Training hours are tracked by individual • Immediate feedback is given for each exercise CAT'Simulator By working together, we can have a regional training tool to prepare our current and future workforce for openings in construction and equipment operations ROANOKE COUNTY VA W E S T E R N V I R G I N I A WATER AUTHORITY —� 540.853.57001 info @westernvawater.org SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Council Members Email: clerk@roanokeva.gov William D. Bestpitch Joseph L. Cobb Michelle L. Dykstra John A. Garland Djuna L. Osborne Anita J. Price November 5, 2018 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: We jointly sponsor a request of Kevin Kinsey, Pastor, Central Church of the Brethren to present information with regard to the Communion to Community Program, at the regular meeting of City Council to be held on Monday, November 5, 2018, at 2:00 p.m. Sincerely, (2�� Dr. 4L__ Joseph L. Cobb Vice -Mayor William D. Bestpitch Council Member JLC/WDB:ctw # 7 Vat tt �Tt 11168 Contact: The Dumas Hotel Legacy, Inc. thelegacyofcommunity @gmail.com 540.343.5219 For Immediate Release The Dumas Hotel Legacy, Inc. QUARTERLY PUBLIC MEETING FOR COMMUNITY UPDATE TUESDAY OCTOBER 30, 2018 / 6PM / ST. PAUL UNITED METHODIST CHURCH DUMAS HOTEL PURCHASE PROJECT BY THE NUMBERS: 19 - MONTHS EFFORT (MARCH 2017 - PRESENT) $51,000- RAISED FROM DONOR /MEMBERS 425- DONORS/MEMBERS $240,000-WRITTEN LEASE &USE COMMITMENTS 732- FACEBOOK FOLLOWERS $45,000- GENERATED IN SPONSORSHIPS AND INKIND 25+COLLABORATING COMMUNITY ORGANIZATIONS (VACARES, FOCUS ENTERTAINMENT, WE ARE ONE, INC., AGAPE, DIVERSITY SERVES, INC., APPLE RIDGE FARMS, CRISTIANSBURG INSTITUTE, VIRGINIA TECH, FERRUMCOLLEGE, DEL. SAM RASOUL, DEL. CHRIS HURST, COLORS, VA, SMITHENERGY, INC., COMMUNITY ARTSREACH, INC., ROANOKE COLLEGE, GIBSON & WHITE PRODUCTIONS, INC.) I WE HAVE A COMMUNITY PLAN FOR THE HISTORIC DUMAS HOTEL WE HAVE ACCOMPLISHED THE FOLLOWING TO DATE: • RAISED MORE THAN $50,000 IN 7 WKS ($5, $100,$500,$1,000,$2,000, & $3,000 DONATIONS) • RECEIVED MORE THAN 350 INDIVIDUAL DONATIONS FROM THE COMMUNITY • RECEIVED MORE THAN ANOTHER 75 DONATIONS FROM OUTSIDE OF OUR COMMUNITY • SECURED FORMAL WRITTEN COMMITMENTS IN LEASING TOTALING $188,400.00 PER YEAR • PUBLISHED A BUSINESS PLAN WITH THE CHAMBER'S SMALL BUSINESS DEVELOPMENT CENTER • PUBLISHED A BUSINESS PROFORMA WHICH SHOWS A PROFIT IN YRS #1 #2, AND #3 (AVERAGING $98K) • COMPLETING PROJECT FINANCING NEGOTIATIONS WITH 3 LOCAL LENDERS FOR OVER $700,000.00 • HAVE COMMITMENTS FROM OVER 3 DOZEN COMMUNITY GROUPS, COLLEGES ... TO USE THE DUMAS • PROJECT ENDORSEMENT, FINANCIAL SUPPORT & BOARD MEMBER, NBA STAR TROY DANIELS (ARIZ. SUNS) • ENDORSEMENT AND FINANCIAL SUPPORT FROM ROANOKE MAYOR SHERMAN LEA • RESPONDED TO A REQUEST TO SUBMIT A PROPOSAL FOR SUPPORT BY THE CITY OF ROANOKE • NEGOTIATING PARTNERSHIPS FOR USE OF DUMAS WITH VIRGINIA TECH, ROANOKE COLLEGE & FERRUM • WRITTEN COMMITMENT FOR A SPECIAL DUMAS PROJECT WITH COLORSVA MAGAZINE, INC. • A +STEM COLLABORATION WITH APPLE RIDGE FARMS, CHRISTIANSBURG INSTITUTE AND SMITH ENERGY, INC. • COMMITMENT FROM FOCUS ENTERTAINMENT & FOCUS FASHION FOR DUMAS PRODUCTIONS • HAVE SCHEDULED THE FOLLOWING THEATER PERFORMANCES FOR 2018 -2019 DUMAS SEASON: o DUMAS DRAMA GUILD OPENING - THANKSGIVING WEEKEND 2018 o "DUMAS AFTER DARK" THEATER SERIES (ADULT THEMED SUBJECT MATTER THEATER) o AGAPE PERFORMANCE ARTS CENTER (DANCE — BALLET...) o GIBSON & WHITE PRODUCTIONS (THEATER) - FEBRUARY, MARCH, MAY, SEPTEMBER, NOVEMBER o Community ARTSreach, Inc. (THEATER) - COLLOQUIUM /NOVEMBER, BLACK NATIVITY /DECEMBER o "CHRISTMAS ON HENRY STREET" & KWANZA 2018 / ANNUAL DUMAS TREE LIGHTING o FERRUM COLLEGE - SHAKESPEARE'S "MIDSUMMER'S NIGHT DREAM " - WINTER 2018 The DHL, Inc. Board of Directors, and the Dumas Community Steering Committee as well as the growing number of supporters are committed to the Dumas being a space that brings people and cultures and races together for maximum economic, educational, social and cultural outcomes. It will be above all things, A PLACE OF RECONCILIATION! COME DO DUMAS WITH US! LEGACY MATTERS THE DUMAS HOTEL LEGACY, INC. VOWS TO KEEP WORKING WITH TAP TO PURCHSE THE HISTORIC DUMAS HOTEL • Our legal and otherwise position is that our contract with TAP remains active. • The Board has sent a letter to TAP per our consultation with attorneys and requested that TAP comply with the terms of the contract. • The Board is also continuing its negotiations with several local lenders and anticipates that an agreement with one of those lenders will be secured within the limits of our contract with TAP. • The DHL, Inc. will continue its scheduled events as planned in collaboration with community partner organizations. UP COMING EVENTS include the following: OCTOBER 13TH Kemetic Yoga Event, St. Paul's United Methodist Church OCTOBER 14TH Latino /African Dance Party on Henry Street, Sunday, 4pm OCTOBER 2STH Reception in Honor of Evelyn D. Bethel & Helen Davis, at THE DHL, INC BOARD OF DIRECTORS: Shmura S. Glenn, Chairperson Richard L. Chubb, lstr Vice Chair Martin D. Jeffrey, 2nd Vice Chair Robyn Mitchell, 3rd Vice Chair Natasha Saunders, Secretary STEERING COMMITTEE MEMBERS: DR JENNIFER ALSTON AMAZETTA ANDERSON JORDAN BELL KRISTIN BELL MARY CAMPAGNE FRANCES CHUBB MIGNON CHUBB -HALE DAVID DENHAM Gainsboro Library, 6pm Nour Ibrahim, Treasurer Lee Graves, Assistant Treasurer Troy Daniels, Director Cheryl Twine, Director PATRICIA HANCOCK ROBYN MURPHY -BELL SHARON HICKS PAULA PAGE- WILLIAMS JOHN HITCHENS ANDRE PEERY VIRGINIA HUTSON DOUGLAS PITZER SHARRON JEFFREY LEDA SAPP KIT KELSO VIRGINIA & BILL SWEET JOHN LEWIS CHARIS TUCKER REV LYLE MORTON NADIRAH WRIGHT Our mission is to support the needs of the Dumas Center whose goal it is to provide resources for those who are interested in the performing arts and technology as well as provide business training and educational programs for patrons in the Roanoke Valley, DHL, Inc. shall develop a community resource that will cultivate the cultural, social and economic development of the community served by the Center thereby creating a place for reconciliation. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41294- 110518. A RESOLUTION accepting Technology Trust Funds from the State Compensation Board in the amount of $99,275 (TTF Funds) for reimbursement of charges to be incurred by the Clerk of the Circuit Court for the City of Roanoke for digitizing records, maintenance contracts for online subscriptions and equipment for the courtrooms; approving the application process for the Funds, and authorizing the City Manager to execute the required agreements and documents necessary to accept such TTF Funds, upon certain terms and conditions. WHEREAS, the State Compensation Board, through the Technology Trust Fund, has made funds available to be allocated for digitizing records, maintenance contracts for online subscriptions and equipment for the courtrooms; WHEREAS, the Circuit Court Clerk's Office for the City of Roanoke, Virginia has been allocated the amount of $99,275 for digitizing records, maintenance contracts for online subscriptions and equipment for the courtrooms; and WHEREAS, no matching funds are required from the City. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. City Council approves the acceptance for the TTF Funds as set forth in the City Council Agenda Report dated November 5, 2018, and authorizes the City Manager to execute any documents required by the State Compensation Board to accept such TTF Funds, any such documents are to be approved as to form by the City Attorney. 2. City Council further authorizes the City Manager to provide additional information, to take any necessary actions, and to execute any additional documents required or necessary to obtain, accept, receive, implement, use, and administer such TTF Funds as referred to above, with such documents being approved as to form by the City Attorney. ATTEST: Citv Clerk. �—N"N' ' IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41295 - 110518. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for a digital media conference system as set forth by the State Compensation Board, amending and reordaining certain sections of the 2018 -2019 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Other Equipment 01- 120- 2111 -9015 $ 99,275 Revenues Clerk of Circuit Court 01- 110 - 1234 -0616 $ 99,275 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT w To: Honorable Mayor and Members of City Council Meeting: November 5, 2018 Subject: Acceptance of Compensation Board Technology Trust Funds (CO 18- 00006) I concur with the recommendation from Brenda Hamilton, Clerk of the Circuit Court, with respect to the subject referenced above. I recommend that City Council accept funding from the Compensation Board Technology Trust Fund, and authorize the City Manager to execute the grant agreement and any related documents; such documents to be approved as to form by the City Attorney. I further recommend adopting the accompanying budget ordinance to establish a revenue estimate in the amount of $99,275 and to appropriate the same in an account to be established in the Grant Fund by the Director of Finance. City Manager Distribution: Council Appointed Officers TWENTY -THIRD JUDICIAL CIRCUIT OF VIRGINIA Criminal: (540) 853 -6723 Civil: (540) 853 -6702 November 5, 2018 "0 V CLERK OF CIRCLTI7, CO ov R044O I a. BRENDA S. HAMILTON CLERK Honorable Sherman P. Lea; Sr, Mayor Honorable Joseph L. Cobb, Vice Mayor Honorable William D. Bestpitch, Council Member Honorable Michelle L. Dykstra, Council Member Honorable Djuna L. Osborne, Council Member Honorable Anita J. Price, Council Member Honorable John A. Garland, Council Member Dear Mayor Lea and Members of City Council: CIRCUIT COURT OF THE CITY OF ROANOKE 315 Church Avenue, S.W. P.O. Box 2610 Roanoke, Virginia 24010 Subject: ACCEPTANCE OF COMP BOARD TECHNOLOGY TRUST FUNDS Background: The Clerk of the Circuit Court has several contracts for ongoing projects and equipment. This includes, digitizing records, maintenance contracts for online subscriptions and equipment. The total for all contracts are $99,275. The State Compensation Board through the Technology Trust Fund has made funds available to be allocated toward contractual obligations for those offices that have indicated funds were needed. The Circuit Court Clerk's Office for the City of Roanoke has been allocated the amount of $99,275 for reimbursement of charges. Considerations: The acceptance of these funds is vital to the Circuit Court Clerk's Office implementation of these projects. Recommended Action: Accept funding from the Compensation Board Technology Trust Fund in the amount of $99,275 or reimbursement of said funds from the City of Roanoke. Adopt the accompanying budget ordinance to appropriate funding of $99,275 and to establish a corresponding revenue estimate in the same amount in accounts to be established by the Director of Finance. Respectfully submitted, 6 /'w`� s re da S. Hamilton Cle of Circuit Court C: Robert Cowell, City Manager Daniel Callaghan, City Attorney Amelia Merchant, Director of Finance ,FA#U=a�/�q Public Art for New Melrose Library Patio m Project Timeline • Council approved FY 18 Public Art Work Plan in August 2017 which included budgets and locations • Roanoke Arts Commission (RAC) issued an RFQ in August 2018 which received 77 responses • Selection panel short responded to an RFP phone interviews. listed two finalists who and took part in The proposal from Napoleon Jones- Henderson was selected. Selection Panel Members • Charles Anderson - Roanoke City Architect • Keisha Graziadei - Melrose Area Resident • Macklyn Moseley - Roanoke Arts Commission and Roanoke City Library • Meighan Sharp - Roanoke Arts Commission • Sheila Umberger - Roanoke City Librarian • Marian Ware - Melrose Area Resident Napoleon Jones- Henderson • Has been an artist since 1963 having studied first at the Sorbonne in Paris, then receiving a BFA from the Art Institute of Chicago and an MFA from the MD Institute College of Art • One of the early active members of the Chicago Black Arts Movement, now AfriCOBRA of which he is the longest standing member • Former Executive Director of the Research Institute of African and African Diaspora Arts, Inc., in Roxbury, Massachusetts • Has held many academic positions in colleges and universities • His artwork is housed at the DuSable Museum of African American History, Schomburg Center of Research in Black Culture, Southside Community Art Center, Hampton University Museum, Art Institute of Chicago, and the Studio Museum in Harlem. • He was also honored by the National Conference of Artists with the Award of Excellence. Rhapsody in Knowledge (working title) • Enamel on Steel • Four Elements in the landscaping around the patio • Variable diameters and depths with heights of no more than 10 feet and width no more than 5 feet. • Visuals show a prototype • He will conduct several mutigenerational workshops in Roanoke to determine the final design elements to be included Outside View -Side Walkway Example of Single Art Element Bird's Eye View of Art Placement • The Roanoke Arts Commission asks City Council to concur with the recommendation of the Selection Pane that the City contract with Napoleon Jones- Henderson to conduct community workshops, design and install art work outside the Melrose Branch Library, subject to the approval of the final design by the RAC. • Questions? • The Roanoke Arts Commission thanks you for your support! IN THE COUNCIL OF THE CITY OF ROANOKE VIRGINIA The 5th day of November, 2018. No. 41296 - 110518. A RESOLUTION accepting federal Byrne Justice Assistance Grant (JAG) program funding made to the City in collaboration with Family Service of Roanoke Valley, from the Virginia Department of Criminal Justice Services in connection with the "Positive Action in Roanoke" project, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept federal Byrne JAG program funding made to the City in collaboration with Family Service of Roanoke Valley, from the Virginia Department of Criminal Justice Services in the amount of $36,741, with a local match from the City in the amount of $12,247, to be provided by Family Service of Roanoke Valley, for a total award of $48,988, to be expended on the "Positive Action in Roanoke" project, a research -based social - emotional learning curriculum that includes family engagement activities, and a community service learning program for children in 3rd through 5th grade residing in the public housing neighborhoods, as more particularly described in the City Council Agenda Report dated November 5, 2018. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke, any and all documents required to obtain such funding, and to execute a contract with Family Service of Roanoke Valley to implement the program. All such documents shall be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. AT ST: • Yom• � e�J ity Clerk. R -Byrne Justice Assistance Grant - Positive Action in Roanoke (11.5.18) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41297 - 110518. AN ORDINANCE to appropriate funding from the U.S. Department of Justice Byrne Justice Assistance Grant (JAG) Program, as provided by the Virginia Department of Criminal Justice Services for the Positive Action Program, amending and reordaining certain sections of the 2018 -2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Administrative Supplies Program Activities Business Meals and Travel Revenues Byrne JAG Positive Action FY19 35- 630 - 5036 -2030 $ 8,628 35- 630 - 5036 -2066 27,597 35- 630 - 5036 -2144 516 35- 630 - 5036 -5036 36,741 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: III I City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 5, 2018 Subject: Acceptance and Appropriation of Byrne Justice Assistance Grant (JAG) funds for Positive Action in Roanoke. Background: The Virginia Department of Criminal .Justice Services has awarded the City of Roanoke Federal funding from the Byrne ,Justice Assistance Grant (JAG) program for the Project titled, "Positive Action in Roanoke ". This funding will be used by Family Service Roanoke Valley (FSRV) to create and administer the Positive Action program in four public housing sites. The amount of the federal funding is $36,741 and FSRV is contributing $12,247 in matching funds for a program total of $48,988. FSRV will be reporting on the required match each quarter but it is not part of the funds that the City of Roanoke Finance Department is tracking. Positive Action is a research -based social - emotional learning curriculum that includes family engagement activities and a community service learning program for children in 3rd through 5th grade residing in the public housing neighborhoods. These children often face multiple risk factors that increase the likelihood of high rates of juvenile delinquency. This project proposes to increase protective factors of these children in order to decrease the rates of criminality, increase school success, and increase positive self- images and engagements with the community. The program also increases the positive knowledge skills of the parents through communication and relationship building activities. Considerations: A recent Needs Assessment was conducted in the largest Roanoke Redevelopment and Housing Authority neighborhood. This study showed that children residing in this neighborhood graduated from high school at lower rates than average, had lower standardized test scores in elementary years, and engaged in fewer after school programs that offer sports, arts enrichment, academic remediation and enrichment. The objectives of Family Service of Roanoke Valley's implementation of Positive Action will be to strengthen school, community, family and individual protective factors as well as increase parent and youth knowledge of the risks of anti - social behaviors. Recommended Action: Adopt a resolution accepting the Byrne Justice Assistance Program Grant funding from the Virginia Department of Criminal Justice Services Grant # 19- C4052AD1 5 for the Positive Action in Roanoke program. Authorize the City Manager to execute any forms required by the Virginia Department of Criminal Justice Services in order to accept these funds; such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate for Federal grant funds of $36,741 and appropriate funding in the amount of $36,741 into expenditure accounts to be established by the Director of Finance. Family Service Roanoke Valley will be contributing the required $12,247 in matching funds se arately. --- - - - - -- - --------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Steven Martin, Director of Human and Social Services Karen Pillis, Director of Youth Development, FSRV James M. O'Hare, Youth Care Administrator �S IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41298 - 110518. A RESOLUTION authorizing the acceptance of a grant from the FY 2018 Edward Byrne Memorial Justice Assistance Grant Program made to the City of Roanoke by the United States Department of Justice; and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Grant from the United States Department of Justice pursuant to the FY 2018 Edward Byrne Memorial Justice Assistance Grant Program, in the amounts of (i) $27,625 to the Police Department to support its bicycle patrol program, and (ii) $18,417 to the Roanoke City Sheriffs Department to purchase additional facility cameras to be utilized in the Roanoke City Jail to improve officer safety and accountability. No local match is required from the City for this grant; such grant being more particularly described in the City Council Agenda Report dated November 5, 2018. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the United States Department of Justice in connection with acceptance of the foregoing Grant. R- Edward Byrne Memorial Justice Assistance Grant- FY2018 11.05.18.doc 4 A T ST: 'n, Dm City Clerk. ve J�11 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41299- 110518. AN ORDINANCE to appropriate funding from the Federal government, Department of Justice, for the Byrne Memorial Justice Assistance Grant (JAG) Program, amending and reordaining certain sections of the 2018 -2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Sheriff - Other Equipment Police - Overtime Police - FICA Police - Expendable Equipment ( <$5,000) Police - Wearing Apparel Revenues Byrne /JAG Sheriff Technology Improve FY19 Byrne /JAG Police Bike Patrol FY19 35- 140 - 5927 -9015 $18,417 35- 640 - 3630 -1003 19,800 35- 640 - 3630 -1120 1,515 35- 640 - 3630 -2035 3,310 35- 640 - 3630 -2064 3,000 35- 140- 5927 -5927 18,417 35- 640 - 3630 -3630 27,625 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: l City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 5, 2018 Subject: FY 2018 Edward Byrne Memorial justice Assistance Grant Program Background: The United States Department of .Justice distributes funding directly to local law enforcement agencies through the Edward Byrne Memorial .Justice Assistance Grant Program. ,Justice Assistance Grant programs fund many types of initiatives and are intended to improve officer safety. On October 1, 2018, the United States Department of justice awarded the City of Roanoke $46,042 through its FY 2018 Edward Byrne Memorial justice Assistance Grant Program. The application for the grant specified that the Police Department would receive $27,625 to support its bicycle patrol program and the Sheriff's Office would receive $18,417 to purchase additional facility cameras to be utilized in the Roanoke City jail to improve officer safety and accountability. There is no local match required. Recommended Action: Accept the FY 2018 Edward Byrne Memorial justice Assistance Grant Program described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to appropriate funding and establish revenue estimates consisting of accounts for the Police Department in the amount of $27,625 and for the Sheriff's Office in the amount of $18,417 into accounts to be established by the Director of Finance in the Grant Fund. R1 _ City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Timothy S. Jones, Chief of Police The Honorable Tim Allen, Roanoke City Sheriff 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41300 - 110518. A RESOLUTION authorizing the acceptance of a RYSE grant from the United Way of Roanoke Valley to the City of Roanoke on behalf of the City's Department of Human Services, to be used to facilitate the provision of housing for the families of homeless children in the Roanoke Valley who are not qualified for other types of housing assistance, and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts a RYSE grant from the United Way of Roanoke Valley to the City of Roanoke, on behalf of the City's Department of Human Services, in the amount of $9,000, with no local match from the City, to be used to facilitate the provision of housing for the families of homeless children in the Roanoke Valley who are not qualified for other types of housing assistance, as more particularly set forth in the City Council Agenda Report dated November 5, 2018. 2. The City Manager is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of these funds, and to furnish such additional information as may be required in connection with the City's acceptance of the grant funds. All such documents shall be approved as to form by the City Attorney. AT T: City Clerk. R- Authorize acceptance of United Way of Roanoke Valley grant (11.5.18) Ve IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41301 - 110518. AN ORDINANCE to appropriate funding from United Way Roanoke Valley to house the families of homeless children in the Roanoke Valley who are not qualified for other types of housing assistance, amending and reordaining certain sections of the 2018 -2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Program Activities- Rent & Utility Revenues Rehousing Youth For Success in Education FY19 35- 630 - 5416 -2066 35- 630 - 5416 -5416 $ 9,000 • M Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. Ci CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 5, 2018 Subject: RYSE: Rehousing Youth For Success in Education (Prevention Funds) Background: The RYSE program was launched by United Way in May of 2016. The goal was to house the families of homeless children in the Roanoke Valley who are not qualified for other types of housing assistance. RYSE children are identified as homeless by the Department of Education - youth who "lack a fixed, regular, and nighttime residence ", such as youth whose families are staying in hotels /motels or in the homes of neighbors, friends, or family. These families face an extremely expensive condition which does not provide the stability it takes to succeed in a job or in school. Federal resources are limited to individuals and families who have stayed on the street or in a shelter. The City of Roanoke Department of Human Services received notice on October 15, 2018, that the United Way of Roanoke Valley has approved funding in the amount of $9,000 to be used to provide utility and rent assistance to clients (see attached Memorandum of Agreement). No local match is required by the City. Recommended Action: Accept the United Way of Roanoke Valley RYSE grant and authorize the City M nager to execute the grant agreement and any necessary documents required to 2cept the grant, to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant Fund for $9,000 and appropriate total funding of $9,000 into accounts to be established by the Director of Finance in the Grant Fund. -- - -- - - - --- ----------------- Robert , .Covel ; fir. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Steven Martin, Director of Human and Social Services Carol Tuning, Human Services Administrator Amelia C. Merchant, Director of Finance RYSE: Rehousing Youth for Success in Education MEMORANDUM OF AGREEMENT Between United Way of Roanoke Valley and City of Roanoke- Central Intake Introduction This agreement acknowledges the partnership between United Way Roanoke Valley ( "United Way ") and the City of Roanoke — Central Intake hereafter referred to as "Central Intake" as housing partners in the implementation of the Rehousing Youth for Success in Education (RYSE) Prevention Funds. The RYSE program was launched by United Way in May of 2016. The goal is to house the families of homeless children in the Roanoke Valley who are not qualified for other types of housing assistance. RYSE children are identified as homeless by the Department of Education — youth who "lack a fixed, regular, and nighttime residence ", such as youth whose families are staying in hotels /motels or in the homes of neighbors, friends, or family. Homeless families face an extremely expensive condition — staying in hotels /motels or with friends and family makes it difficult to provide home cooked meals, purchase supplies in cost - effective sizes, and provide the stability it takes to succeed in a job or in school. Despite the challenges faced by these families, government resources to assist the homeless are limited to individuals and families who have stayed on the street or in a shelter, and do not cover RYSE families. In the summer and fall of 2016, the RYSE pilot worked with 16 families to secure their housing and provide high quality case management to family members. In partnership with Roanoke City Public Schools, the Continuum of Care, Family Promise of Roanoke Valley, Salvation Army, ARCH, and the Council of Community Service's Community Housing Resource Center assisted these families. In its 2nd year, 25 families were collective served by this collaborative effort. Families were tracked on the By Name List kept by the Family Committee of the Blue Ridge Interagency Council on Homelessness. Section 1: Shared Project Goals For 2018 -2019, RYSE's goal is to stabilize 20 homeless families in their own safe and secure housing. We will achieve this goal by focusing on the identified families who have the greatest capacity for stabilizing with a boost from RYSE. United Way of Roanoke Valley along with our housing partners will support families with high - quality, strength -based case management to assist families in their search for housing and stability. Highlights of the overall design are as follows: • Identifying families who are living in transient housing, including doubled up with other families or staying in hotels /motels through our housing providers, 2 -1 -1, word of mouth, and Roanoke City Public Schools • Establishing a single point of entry and screening for families to be connected with the appropriate housing intervention through Roanoke City's Central Intake • Connecting RYSE- eligible families with case managers to help the family achieve their goals and navigate housing options • Implementing a 2- generation approach by establishing stronger partnerships with existing programs serving children, primarily out of school time care programs, health programs, and skills building programs, and programs helping adults achieve better income and health 1111a?,e RYSE: Rehousing Youth for Success in Education MEMORANDUM OF AGREEMENT Evaluation Plan: a. Families will work with the case manager to identify their goals, strengths, barriers, and housing status. The Housing Coordinator will track data and provide monthly data exports to the RYSE Director. RYSE will measure outputs and outcomes based on the data tracking tool. b. Additionally, RYSE will assess program success with input from our housing partners with the structure provided by the Family Initiative of the Blue Ridge Interagency Council on Homelessness and the Continuum of Care, as well as input from Roanoke City Public Schools. Section 2: lead Agency Responsibilities As the lead agency, United Way agrees to convene and oversee the implementation of RYSE. Specifically, UWRV agrees to: A. House and staff the partnership and provide resource development, fiduciary oversight, financial management, administrative services, and back -office functions related to the program. B. lead with multiple partner support: facilitate the smooth flow of information between the different groups within the partnership, the development of key messages and materials for external audiences, including target families /neighborhoods, secure funding and resources necessary to advance the work, provide logistical support to bring together the necessary community partners to support the project. C. Work with RCPS, Central Intake, CHRC, and Case Management agency(s) to guide partner outcome measures, data collection for assessments, and analysis. D. Respond to Central Intake in a timely manner to confirm approval of RYSE prevention funds for identified eligible clients. E. Follow -up with families served with RYSE Prevention Funds to provide financial empowerment and coaching support through its Financial Stability Strategies staff. F. Develop and communicate RYSE outcomes to partners and the community. G. Acknowledge Central Intake's partnership with UWRV and RYSE in press materials and digital communications about the program, including success stories and program updates. H. Provide representation and have active participation in the Blue Ridge Inter - agency Council on Homelessness' Family Initiative and the Continuum of Care, where ongoing planning and governance for the execution of the RYSE program occurs alongside other partners. Provide funding as paid out below to facilitate the RYSE Prevention Funds awarded to eligible families. Funding amounts per client may vary based on the family circumstances and partners contributing, but the maximum RYSE Prevention Funding spending is capped $2,500 per quarter. 21Pa�,,e RYSE: Rehousing Youth for Success in Education MEMORANDUM OF AGREEMENT Section 3: Responsibilities of the Partnering Agency As the contracted partnering agency, Central Intake agrees to support the implementation of the RYSE program through RYSE Prevention Funds as spelled out in this MOA. Specifically, Central Intake agrees to: A. Screen families referred for community resources, including eligibility for RYSE Prevention Funds. Central Intake will reach out to UWRV on a case by case basis when they identify clients that would be good fit for RYSE Prevention funding as listed below: a. Must be a family with minor children living in the home b. Have a previous history of homelessness c. High risk of homelessness without intervention d. No other options are available e. Prevention funds are part of collaboration with other community organizations (i.e. churches, RCPS Helping Hands Fund, Authority Cares, etc.) f. Family will contribute g. Family has an income and will maintain housing with assistance h. No other outstanding bills L Family has sought minimal community assistance in the previous year j. Adults in family are open to financial stability sessions with UWRV's Financial Stability Strategies Manager Note that families don't have to meet all of the above criteria, but this serves as an eligible guide far RYSE Prevention funds. if they qualify in more than one area, then they are more appropriate for the program. The only mandatory requirement is that it needs to be family with minor children living at home. Funding amounts per client may vary based on the family circumstances and partners contributing, but the maximum RYSE Prevention Funding spending is capped $2,500 per quarter. Submit family story/case by e-mail that will include total amount owed and expense breakdown, including other collaborating partners. C. Track and provide documentation for ALL financial expenditures, including applicable receipts quarterly and before additional payments are released. D. Report completed cases monthly to RYSE director. E. Demonstrate competency in trauma - informed interactions with families that reflect empathy, dignity, and respect, and cultural sensitivity. Touch base with UWRV on an as- needed basis. Updates should include client concerns and troubleshooting. G. Provide representation and have active participation in the Blue Ridge Inter - agency Council on Homelessness' Family Initiative and the Continuum of Care, where ongoing planning and governance for the execution of the RYSE program occurs alongside other partners. 31FFage RYSE: Rehousing Youth for Success in Education MEMORANDUM OF AGREEMENT Section 4: Payment Schedule United Way will issue payments for supporting families through RYSE prevention funds starting in October 2018, and the beginning of the quarter thereafter as outlined below; $4,000 by October 25, 2018 - to serve families identified from September -December 2018 $2,500 by January 15, 2019 — to serve families identified from January — March 2019 $2,500 by April 15, 2019 — to serve families identified from April — June 2019 Any unused funds from a previous quarter can be rolled over to the next quarter to serve families as agreed upon with UWRV. However, all RYSE Prevention Funds allotted for the year must be spent by June 30, 2019. Section 5: Modification or Termination of the Agreement A. This Agreement may only be modified by a written agreement duly signed by authorized representatives of both Central Intake and United Way. B. Either party may terminate this Agreement by providing written notice to the other party at least thirty (30) days prior to the intended date of termination. If terminated, payment hereunder will be prorated through the actual date of termination. C. United Way shall provide Central Intake prompt notice of any significant problems it perceives with regard to their performance of obligations under this Agreement. Such notice shall identify the problems clearly. Central Intake shall receive an opportunity to respond to the notification and correct the problem as needed. United Way and Central Intake will agree to specific timelines for correction. A revision to the previously established funding period could be part of the response by United Way. If the problem is not or cannot be resolved, United Way reserves the right to terminate this Agreement and its investment upon the provision of written notice to Central Intake. D. United Way and Central Intake shall affect termination of this Agreement through respectful processes and dialogue. United Way and Central Intake shall, prior to release, mutually agree upon the content, timing, and form of any and all press releases regarding the termination of this Agreement. No other information regarding termination of this Agreement shall be released to the media. 4 1 P a g e RYSE: Rehousing Youth for Success in Education MEMORANDUM OF AGREEMENT United Way of Roanoke Valley and Central Intake agree to the terms of partnership outlined above, and agree to review this with appropriate employees and volunteers, effective September 1, 2018 through June 30, 2019. Prevention funding beyond this period is subject to the success of resource development efforts. This agreement can be amended by mutual consent of both parties at any time. United Way of Roanoke Valley, Inc.: r Afira LV 'es Date President and Chief Executive Officer City of Roanoke Central Intake: Carol Tuning Human Services Coordinator, City of Roanoke Chair, Blue Ridge Continuum of Care 5 1Page Date 610 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41302 - 110518. AN ORDINANCE amending and reordaining Section 7 -5, Adopted where copies filed, Article II, Building Code, of Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended, to adopt the newest version of the Uniform Statewide Building Code; providing for an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 7 -5, Adopted where copies filed, Article II, Building Code, of Chapter 7, Building Regulations, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: Sec. 7 -5 - Adopted; where copies filed. - - .. WCUM . _ ..• . rail _ �- ■- - - - f The provisions requirements and regulations known as the Virginia Uniform Statewide Building Code (2015 edition) Part I the Virginia Construction Code; Part 11 the Virginia Existing Building Code; and Part II1, the Virginia Maintenance Code the Industrialized Building S� afety Regulations (2015 edition), the Manufactured Home Safety Regulations (2015 edition), and the Virginia Amusement Devise Regulations (2015 edition) and all of their respective codes, standards and component parts referenced therein copies of which are on file in the office of the building commissioner and in the office of the city clerk, are hereby adopted and incorporated in full by reference as if fully set out in length herein and shall be controlling within the corporate limits of the city. Pursuant to the provisions of Section 1 -220 of the Code of Virginia, all future editions and amendments to the sections of the Virginia Unifonn Statewide Building Code, the International Building Code the International Property Maintenance Code, the Industrialized Building Safety egulations the Manufactured Home Safety Regulations and the Virginia Amusement Devise Regulations and their respective codes standards and component parts referenced therein are hereby automatically adopted and incorporated into this code. This ordinance shall be in full force and effect on passage. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATT ST: -- �n AAW-L-� City Clerk. z�� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41303- 110518. AN ORDINANCE amending and reordaining Section 12 -16, Adoption of Virginia Statewide Fire Prevention Code, Article I, In General, of Chapter 12, Fire Prevention and Protection, of the Code of the City of Roanoke (1979), as amended, to adopt the newest version of the Statewide Fire Prevention Code; providing for an effective date: and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 12 -16, Adoption of Virginia Statewide Fire Prevention Code, Article I, In General, of Chapter 12, Fire Prevention and Protection, of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read and provide as follows: See. 12 -16. Adoption of Virginia Statewide Fire Prevention Code. Pursuant to the provisions of seetion Section 27 -97 of the Code of Virginia (1950), as amended, the city hereby adopts and incorporates by reference as if fully set forth herein the Virginia Statewide Fire Prevention Code (2009 edition), as amended (hereinafter referred to in this chapter as the "Statewide Fire Prevention Code "), as the same has been promulgated in 2018 by the State Board of Housing and Community Development. The Statewide Fire Prevention Code, as adopted by the city, and regulations promulgated in connection therewith, shall be known as the "City Fire Prevention Code' ." All future editions of the Statewide Fire Prevention Code are hereby adopted and incorporated in full by reference as if fully set out in length herein, and shall be controlling within the corporate limits of the city. Pursuant to the provisions of Section 1 -220 of the Code of Virginia all future editions and amendments to the Virginia Uniform Statewide Fire Prevention Code and the codes, standards, and component parts referenced therein are hereby automatically adopted and incorporated into this city code. ode. 2. This ordinance shall be in full force and effect on passage. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. City Code Section 12 -16 11.5.18.doc G~ ..,, CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 5, 2018 Subject: Amendment to City Code Section 7 -5 Regarding Building Regulations and City Code Section 12 -6 Regarding the Fire Prevention Code Background: The Virginia Department of Housing and Community Development (VDHCD) has adopted 2015 editions of these codes: • Virginia Construction Code • Virginia Existing Building Code • Virginia Maintenance Code • Virginia Amusement Device Regulations • Virginia Certifications Standards • Virginia Industrialized Building Safety Regulations • Building and Related Laws Package • Virginia Statewide Fire Prevention Code All but the fire prevention code have effective dates of September 4, 2018, and the fire prevention code has an effective date of October 16, 2018. Local adoption, which is mandatory, does not proceed until the VDHCD effective date. Roanoke adopts the building codes by reference in Section 7 -5 of the Code of the City of Roanoke (1979) (City Code). The Statewide Fire Prevention Code is adopted in Section 12 -6 of the City Code. The 2012 editions were adopted on November 17, 2014. Considerations: Adoption of new code editions occurs on a three -year cycle and the year of adoption typically follows a few years behind the nominal edition year. Thus, VDHCD adopted the 2015 codes in 2018. VDHCD adopts the codes published by the International Code Council with state amendments to reflect special conditions and policy in Virginia. Codes are uniform throughout Virginia and for the most part throughout the United States. The Construction Code, the Existing Building Code, and the Maintenance Code are collectively referred to as the Uniform Statewide Building Code. Adoption of the code will require purchase of code books for inspectors and plan reviewers, an expense that was anticipated in the FYI budget. In the coming months, inspectors and plan reviewers will attend training sessions that highlight the code changes. No changes to the fee compendium are required. Past code language has referred to a specific edition year when adopted. The new language proposed provides for automatic local adoption of any future editions adopted by VDHCD as authorized by Virginia Code Section 1 -220. Recommended Action: Adopt the accompanying ordinances to amend Sections 7 -S and 12 -6 of the Code of the City of Roanoke (1979), as amended, to include the current code editions, as adopted by the Virginia Department of Housing and Community Development, as ,a part of City Code. cz -x - - -- ---------------- - - - - -- Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Chris Chittum, Director, Planning, Building and Development Neil M. Holland, Building Commissioner Timothy R. Spencer, Senior Assistant City Attorney NL Ralph S. Northam Governor ff'' ��(('''��AA�� j�j �(� $ j �7j R. Brian Ball 1✓OMWO"1®f 4'ti' EAL H ®f VIRGINIA t IA Erik Director ston Secretary of Commerce and Trade DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT TO: City & Town Mangers and County Administrators VA Building Officials VA Fire Officials VA Maintenance Officials FROM: Cindy L Davis, CBO, Deputy Director Division of Building & Fire Regulations VA Department of Housing & Community Development DATE: September 17, 2018 RE: 2015 Virginia Code Update The purpose of this memo is to share information about new editions of the Virginia Uniform Statewide Building Code (USBC) and Statewide Fire Prevention Code (SFPC). Uniform Statewide Building Code (USBC) You may already be aware that the 2015 Virginia USBC was effective September 4, 2018. The USBC includes the Virginia Construction Code, Virginia Existing Building Code and the Virginia Maintenance Code. As has been the case historically, there is a one year grace period for permit applicants to choose either the 2012 VA Codes or the newly effective 2015 Codes. We are pleased to announce that the Virginia Department of Housing and Community Development (DHCD) will be providing each jurisdiction with a complete set of custom books with Virginia amendments as soon as the publication of those documents has been finalized. We anticipate the custom codes to be available by they end of the year. In the meantime, the complete regulations of amendments to the national model codes are available on our website at this link: 2015 Regulations Statewide Fire Prevention Code (SFPC) The Virginia SFPC is scheduled to have an effective date of October 16, 2018. The later effective date is the result of extensive work undertaken over the past three years, at the direction of the Board of Housing and Community Development (BHCD), to remove provisions of the SFPC that do not comport with Virginia statutory authority. Virginia law authorizes the SFPC for operation and maintenance to the extent that it does not affect the method of construction. Virginia Department of Housing and Community Development I Partners for Better Communities V1R61NIA ® Main Street Centre 1600 East Main Street, Suite 300 Richmond, VA 23219 �� ,tbi&:r'. ;. www.dhcd.virginia.gov I Phone (804) 371 -7000 1 fax (804) 371 -7090 1 Virginia Relay 7 -1 -1 Please be assured that any and all authority available to a local fire official to regulate operations in existing buildings and to ensure existing buildings are maintained in a safe manner has not changed in the 2015 SFPC. The work done by stakeholders was limited to removing construction requirements that only apply to new construction and replacing them with maintenance language. Previous attempts at clarifying relied on administrative language being added in Chapter One of the SFPC reminding users that construction related provisions in the SFPC were not enforceable. Unfortunately this resulted in confusion. While the Virginia SFPC and Virginia Maintenance Code have always required buildings to be maintained in accordance with the code under which they were legally constructed, it was brought to our attention during this code update process that some jurisdictions did not have complete technical libraries needed to enforce prior code requirements. To that end, DHCD has purchased a complete library of every code ever enforced in Virginia from the early 1970's to current day for each jurisdiction that enforces the USBC. Those libraries were distributed in April and are in PDF format. As always, DHCD is committed to providing technical resources and assistance to jurisdictions. We stand ready to partner with you to implement these new regulations and to answer any questions you or your staff may have regarding the regulations recently approved by the Board of Housing and Community Development. Contact information for DHCD staff is below. CLD Attachments C: Erik Johnston, Director VA Department of Housing & Community Development Jeffrey Brown, Director State Building Codes Office Sandi Morris, Director VA Code Academy Cindy Davis Jeff Brown Sandi Morris Cindy.davis @dhcd.virginia.gov ieff.brown @dhcd.virginia.gov sandi.morris @dhcd.vir inia.gov 804 - 371 -7151 804 - 371 -7161 804 - 371 -7181 Zft o-01% Virginia Department of Housing and Community Development I Partners for Better Communities wR-M'% ■ Main Street Centre 1600 East Main Street, Suite 300 Richmond, VA 23219 �� www.dhcd.virginia.gov I Phone (804) 371 -7000 1 Fax (804) 371 -7090 1 Virginia Relay 7 -1 -1 Excerpts from Virginia Statutes § 27 -97. Adoption of Fire Prevention Code. The Fire Prevention Code shall supersede fire prevention regulations heretofore adopted by local governments or other political subdivisions. Local governments are hereby empowered to adopt fire prevention regulations that are more restrictive or more extensive in scope than the Fire Prevention Code provided such regulations do not affect the manner of construction, or materials to be used in the erection, alteration, repair, or use of a building or structure, including the voluntary installation of smoke alarms and regulation and inspections thereof in commercial buildings where such smoke alarms are not required under the provisions of the Code. § 36- 119.1. Existing buildings. This chapter shall not supersede provisions of the Fire Prevention Code promulgated by the Board under § 27 -97, that prescribe standards to be complied with in existing buildings or structures, provided that such regulations shall not impose requirements that are more restrictive than those of the Uniform Statewide Building Code under which the buildings or structures were constructed. Subsequent alteration, enlargement, rehabilitation, repair, or conversion of the occupancy classification of such buildings and structures shall be subject to the construction and rehabilitation provisions of the Building Code. Excerpts from Chapter 1 of the Statewide Fire Prevention Code D. 101.4. Validity: To the extent that any provisions of the SFPC or the referenced codes or standards are not within the scope of this chapter, those provisions are considered to be invalid. When any provision of the SFPC is found to be in conflict with the USBC, OSHA, or statute, that provision of the SFPC shall become invalid. err/ -% Virginia Department of Housing and Community Development I Partners for Better Communities VIRGMIA Main Street Centre 1 600 East Main Street, Suite 300 Richmond, VA 23219 xc=. -P ; www.dhcd.virginia.gov I Phone (804) 371 -7000 1 Fax (804) 371 -7090 1 Virginia Relay 7 -1 -1 SFPC Definitions The following are two consensus definitions that were developed by Workgroup 2 (Fire Code Edits) and moved forward as consensus by Workgroup 2 and the combined Workgroup 1 -4 in August 2017. These consensus definitions are included in section 202 of the approved 2015 SFPC final regulations. APPLICABLE BUILDING CODE. The local or statewide building code and referenced standards in effect at the time the building or portion thereof was constructed, altered, renovated or underwent a change of occupancy. See Section 103 for the application of the code. MAINTAINED. To keep unimpaired in an appropriate condition, operation, and continuance as installed in accordance with the applicable building code, or as previously approved, and in accordance with the applicable operational and maintenance provisions of this code. Virginia Department of Housing and Community Development I Partners for Better Communities VIMMIA 0., Main Street Centre 1 600 East Main Street, Suite 300 Richmond, VA 23219 �� om www.dhcd.virginia.gov I Phone (804) 371 -7000 1 Fax (804) 371 -7090 1 Virginia Relay 7 -1 -1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41304 - 110518. A RESOLUTION authorizing the acceptance of funding for the Kinship Guardianship Program (KinGAP) to the City of Roanoke from the Virginia Department of Social Services (VDSS) to be used by the City of Roanoke Department of Social Services (DSS) to facilitate the long term placement and support of children who are in foster care with relatives in their extended family when returning home or adoption are not appropriate goals, and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts funding in the amount of $13,500 from the VDSS, with no local match required from the City, to be used by DSS for KinGAP to facilitate the long term placement and support of children who are in foster care with relatives in their extended family when returning home or adoption are not appropriate goals, as more particularly described in the City Council Agenda Report dated November 5, 2018. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding. ATTEST: City Clerk R- accept funding- Kinship Guardianship Program (11.5.18) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41305 - 110518. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the implementation of the Kinship Guardian Program (KinGAP) as set forth by the Virginia General Assembly, amending and reordaining certain sections of the 2018- 2019 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations KinGAP Services Revenues Social Services General Administration 01 -630- 5311 -3208 $ 13,500 01- 110 - 1234 -0676 $ 13,500 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ArT,TEST: City Cl CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 5, 2018 Subject: Appropriation of Funding for Kinship Guardianship (KinGAP) Program Background: The 2018 General Assembly enacted legislation establishing the Virginia Kinship Guardianship Program (KinGAP) with implementation effective July 1, 2018 (COV §63.2 -1305, §63.2 -100 and §63.2 -905). KinGAP facilitates the placement of children with relatives and provides a supported permanency option for foster children for whom return home or adoption are not appropriate goals. While current VDSS Foster Care policy encourages the use of relative placements when a child is at risk of foster care placement, KinGAP provides a new way for relatives to access long -term support when assuming the responsibility of caring for children in their extended family. The Fostering Connections to Success and Increasing Adoptions Act of 2008 allows the state to offer Title IV -E Guardianship Assistance Payments for children who meet Title IV -E Kinship Guardianship eligibility requirements. Considerations: Because KinGAP was implemented after budget allocations were completed for fiscal year 2019, all allocations for these Budget Lines are requested through the VDSS Budget Request System process in fiscal year 2019. No initial allocations were made. The City of Roanoke DSS has the first KinGAP case in the VDSS system, and has both requested and been granted $13,500 to cover the costs for this case. There is no local match for the current fiscal year. City Council authorization is needed to accept and appropriate the funding. Recommended Action: Authorize the City Manager to accept the present amount of $13,500 in funding from the Commonwealth of Virginia for kinship guardianship services. Adopt the accompanying budget ordinance to increase the revenue estimate in the amount of $13,500 and to appropriate $13,500 to the expenditure account for Social Services pro rams, which includes no local match. --- - - - - -- ----- --- -- Robert S. well, jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Steven W. Martin, Director of Human /Social Services #CM 18-00177 STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fox: (540) 853 -1145 E-mail: clerk(a)roanokcva.gov November 12, 2018 Landon Howard Visit Virginia's Blue Ridge Foundation 101 Shenandoah Avenue, N. E. Roanoke, Virginia 24016 Dear Mr. Howard: CECELIA F. MCCOV Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk I am enclosing copy of Resolution No. 41306 - 110518 accepting and expressing appreciation for the donation of $9,500.00 from Visit Virginia's Blue Ridge Foundation (VVBRF) to the City to assist in the purchase of "Hill Climb," by Jim Collins, a sculpture in the Elmwood Art Walk show, "City on the Move." The abovementioned measure was adopted by the Council of the City of Roanoke at its regular meeting held on Monday, November 5, 2018, and is in effect upon passage. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Enclosure PC: Robert S. Cowell, Jr., City Manager Daniel J. Callaghan, City Attorney R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Finance Susan Jennings, Art and Culture Coordinator P IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 5th of November, 2018. No. 41306 - 110518. A RESOLUTION accepting and expressing appreciation for the donation of $9,500 from Visit Virginia's Blue Ridge Foundation (VVBRF) to the City to assist in the purchase of "Hill Climb," by Jim Collins, a sculpture in the Elmwood Art Walk show, "City on the Move." BE IT RESOLVED by the Council of the City of Roanoke as follows: Roanoke City Council accepts and expresses its appreciation for the donation of $9,500 from VVBRF to the City to assist in the purchase of "Hill Climb," by Jim Collins, a sculpture in the Elmwood Art Walk show, "City on the Move," all as more particularly described in the City Council Agenda Report dated November 5, 2018, 2. The City Clerk is directed to forward an attested copy of this resolution. to VVBRF. R- Donation of Funds from VVBRF to purchase sculpture (11.5.18) ATTEST: City Clerk. t�hOQ, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41307 - 110518. AN ORDINANCE to appropriate funding from the Visit Virginia's Blue Ridge Foundation to purchase Hill Climb, a sculpture in Art Walk in Elwood Park, amending and reordaining certain sections of the 2018 -2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Other Equipment- Sculpture 35- 310 - 8323 -9015 $ 9,500 Revenues WBRF Donation FY19- Hill Climb 35- 310 - 8323 -8323 9,500 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. �4 d ~' CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Date: November 5, 2018 Subject: Donation from Visit Virginia's Blue Ridge Foundation to Purchase Sculpture for the Elmwood Art Walk Background: The Roanoke Arts Commission (RAC) proposed, and City Council approved its FY 2019 work plan on August 20, 2018. One of the elements of that work plan was to purchase Hill Climb by dim Collins, a sculpture in the Elwood Art Walk show "City on the Move ". Hill Climb was one of the top vote recipients in the People's Choice balloting held after the installation of the nine new art works in May 2017. The other works will be picked up by the artists in November 2018 and the RAC will issue a call to artists for eight new sculptures to be placed in Elmwood in May 2019. The RAC desires to keep one piece from the current show and deemed Hill Climb as most suitable due to its low maintenance materials, workmanship and high polling. It will remain in its current location. In order to purchase the piece at the cost of $9,500 the Arts Commission secured a donation from the Visit Virginia's Blue Ridge Foundation (VVBRF). The donation of the sculpture will serve to highlight the Silver -Level Ride Center designation by the International Mountain Bicycling Association recently bestowed upon VA's Blue Ridge. Considerations: The gift from VVBRF will be for $9,500. Pursuant to City Code, when the value of a gift, grant, devise or bequest is more than five thousand dollars ($5,000), acceptance shall be by ordinance or resolution of the City Council. Recommended Action: Adopt the attached Resolution accepting the $9,500 donation from VVBRF to purchase Hill Climb. Robert S.'zCowe , Jr. City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Finance Susan Jennings, Art and Culture Coordinator CM 18 -00170 Sk F IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41309 - 110518. A RESOLUTION accepting the FY19 and FY20 Virginia Department of Transportation's (VDOT) award of Transportation Revenue Sharing Program Funds (Revenue Sharing Funds) to the City in the total amount of $8,851,133 to be allocated among three Projects; authorizing the City Manager to execute VDOT Appendix A documents for Revenue Sharing Funds for the Projects set forth below, which will require the City to provide matching funds of $8,851,133; and authorizing the City Manager to take certain other actions in connection with the above matters and Projects. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the FY19 and FY20 VDOT award of Revenue Sharing Funds in the total amount of $8,851,133 to be provided by VDOT for the FY19 and FY20 time period for the three Projects set forth in paragraph 2 below, with the City providing local matching funds in the total amount of $8,851,133, with such funds to be allocated among the three Projects referred to below, such funds having already been committed by the City of Roanoke, all as more fully set forth in the City Council Agenda Report dated November 5, 2018. 2. The allocations for the three Projects, together with the amount of such VDOT Revenue Sharing Funds to be provided and the City matching funds to be provided, are as follows (the "Projects "): A. Roanoke River Greenway Bridge the Gap $2,836,522. City Matching Funds for FY19 $1,817,356. City Matching Funds for FY20 $1,019,166. R -VDOT Revenue Sharing— FY19 & FY20— (11.5.18) 1 B. Huntington Boulevard Curb, Gutter, and Sidewalk (New Construction) $2,203,827. City Matching Funds for FYI $1,200,000. City Matching Funds for FY20 $1,003,827. C. Citywide Storm Drain Improvements $3,810,784. City Matching Funds for FYI $2,009,868. City Matching Funds for FY20 $1,800,916. 3. The City Manager is hereby authorized to execute Appendix A documents to a VDOT Standard Programmatic Project Administration Agreement for Revenue Sharing Projects, as extended, substantially similar to the ones attached to the above mentioned Agenda Report for the above three Projects listed as A through C in connection with the VDOT Revenue Sharing Funds, together with the required City matching funds mentioned above. Such Appendices shall be approved as to form by the City Attorney. 4. The City Manager is hereby authorized to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use the above Revenue Sharing Funds in the total amount of $8,851,133 from VDOT, together with $8,851,133 in City matching funds, for the above mentioned three Projects, with any such documents to be approved as to form by the City Attorney. 5. The City of Roanoke hereby agrees to commit to its share of the total cost for preliminary engineering, right of way, and construction of the projects under agreement with VDOT in accordance with the project agreement financial documents. TTES City Clerk. R -VDOT Revenue Sharing — FYI 9 & FY20— (11.5.18) 2 -AA'*1 vy-10� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41310- 110518. AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Funds to the Roanoke River Greenway Bridge the Gap, Huntington Boulevard, and Stormwater projects, amending and reordaining certain sections of the 2018 -2019 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from State Grant Funds 03- 530 - 3024 -9007 $ 315,000 Appropriated from State Grant Funds 03- 530 - 3029 -9007 190,000 Appropriated from State Grant Funds 03- 530 - 3030 -9007 340,784 Appropriated from State Grant Funds 03- 530 - 3037 -9007 225,000 Appropriated from State Grant Funds 03- 530 - 3038 -9007 300,000 Appropriated from State Grant Funds 03- 530 - 3041 -9007 190,000 Appropriated from State Grant Funds 03- 530 - 3042 -9007 350,000 Appropriated from State Grant Funds 03- 530 - 3043 -9007 460,000 Appropriated from State Grant Funds 03- 530 - 3047 -9007 220,000 Appropriated from State Grant Funds 03- 530 - 3049 -9007 300,000 Appropriated from State Grant Funds 03- 530 - 3055 -9007 320,000 Appropriated from State Grant Funds 03- 530 - 3056 -9007 600,000 Appropriated from State Grant Funds 08- 620 - 9524 -9007 2,836,522 Appropriated from State Grant Funds 08- 530 - 9255 -9007 1,003,827 Appropriated from State Grant Funds 08- 530 - 9244 -9007 1,200,000 Appropriated from 2019 BAN Funds 08- 620 - 9770 -9392 (1,817,356) Appropriated from 2019 BAN Funds 08- 620 - 9254 -9392 1,817,356 Appropriated from 2019 BAN Funds 03- 530 - 3014 -9392 (315,000) Appropriated from 2019 BAN Funds 03- 530 - 3024 -9392 315,000 Appropriated from 2019 BAN Funds 03- 530 - 3014 -9392 (190,000) Appropriated from 2019 BAN Funds 03- 530 - 3029 -9392 190,000 Appropriated from 2019 BAN Funds 03- 530 - 3014 -9392 (225,000) Appropriated from 2019 BAN Funds 03- 530 - 3037 -9392 225,000 Appropriated from 2019 BAN Funds 03- 530 - 3014 -9392 (190,000) Appropriated from 2019 BAN Funds 03- 530 - 3041 -9392 190,000 Appropriated from 2019 BAN Funds 03- 530 - 3014 -9392 (350,000) Appropriated from 2019 BAN Funds 03- 530 - 3042 -9392 350,000 Appropriated from 2019 BAN Funds 03- 530 - 3014 -9392 (300,000) Appropriated from 2019 BAN Funds 03- 530 - 3049 -9392 300,000 Revenues VDOT -Cove & Dansbury RS 03- 530 - 3024 -3024 315,000 VDOT - Graybill & Gilford RS 03- 530 - 3029 -3029 190,000 VDOT - Greenlee RS 03- 530 - 3030 -3030 340,784 VDOT- Narrows RS 03- 530 - 3037 -3037 225,000 VDOT- Patterson (19th & Chapman) RS 03- 530 - 3038 -3038 300,000 VDOT - Sample Crown RS 03- 530 - 3041 -3041 190,000 VDOT- Sunrise & Oakland RS 03- 530 - 3042 -3045 350,000 VDOT - Templeton RS 03- 530 - 3043 -3046 460,000 VDOT- Victoria RS 03- 530 - 3047 -3047 220,000 VDOT - Windsor RS 03- 530 - 3049 -3049 300,000 VDOT -Cove & 22nd RS 03- 530 - 3055 -3055 320,000 VDOT- Downtown - Jefferson 2 RS 03- 530 - 3056 -3056 600,000 RKE River Greenway - NS to Bridge St VDOT RS 08- 530 - 9254 -9254 2,836,522 Huntington CGS - Oliver to Plantation VDOT RS 08- 530 - 9244 -9244 1,200,000 Huntington CGS - Birchwood to Oliver VDOT RS 08- 530 - 9255 -9255 1,003,827 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: fn110 z.- City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 5, 2018 Subject: Acceptance of FYI and FY20 VDOT Revenue Sharing Program Award - Authorization for New Projects and Appropriation of Funds Background: On October 16, 2017, City Council authorized the City Manager to submit an application to the Virginia Department of Transportation (VDOT) for funds from VDOT's FYI Transportation Revenue Sharing Program in the amount of $5,000,000, and an additional $5,000,000 from VDOT's FY20 Transportation Revenue Sharing Program, which required a total City match of $10,000,000. Funds were requested for the following projects: 1 . Roanoke River Greenway Bridge the Gap (New Construction) 2. Huntington Boulevard Curb, Gutter and Sidewalk (New Construction) 3. Citywide Stormwater Improvements (New Construction) Considerations: City staff has been notified that VDOT has awarded the City a total of $4,926,776 from VDOT's FY19 Transportation Revenue Sharing Program and $3,924,357 from VDOT's FY20 Transportation Revenue Sharing Program. Per the City's Programmatic Project Administration Agreement with VDOT for Revenue Sharing Projects, dated September 9, 2013 and the Extension Addendum for Revenue Sharing Projects dated May 31, 2016 (which is valid until June 30, 2019), copies of which are attached, the City is required to match the amount of $8,851,133. VDOT has awarded Revenue Sharing funds for all three (3) of the projects identified above and as set forth below. 1. Roanoke River Greenway Bridge the Gap - $2,836,522. City match funding for the FYI Revenue Sharing funds of $1,817,356 is available in the project account from the City's FY2019 BAN Funds. City match funding for the FY20 Revenue Sharing funds of $1,019,166 will be provided through the City's FY20 planned capital improvements funds. 2. Huntington Boulevard Curb, Gutter, and Sidewalk (New Construction) - $2,203,827. City match funding of $1,200,000 for the FYI Revenue Sharing funds is available in the project account from the City's FY2019 BAN Funds. The additional $1,003,827 in matching funds will be provided through the City's FY20 planned capital improvements funds. 3. Citywide Storm Drain Improvements - $3,810,784. City match funding for the FYI Revenue Sharing funds of $2,009,868 is available in the project accounts from the City's FY2019 BAN Funds. City match funding for the FY20 Revenue Sharing funds of $1,800,916 will be provided through the City's FY20 planned capital improvements funds. This Council Report is requesting acceptance, authorization, and appropriation of Revenue Sharing funds in the amount of $8,851,133 for all projects listed above. Recommended Action: Accept VDOT's award of Transportation Revenue Sharing Program funds in the amount of $8,851,133 which will be allocated as set forth above among the three (3) projects, with the City providing local matching funds in the amount of $8,851,133. Authorize the City Manager to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such funds in the amount of $8,851,133 in Revenue Sharing Program Funds for the three (3) projects as referred to above. Authorize the City Manager to execute the VDOT Appendix A documents. Such Appendices shall be in a form approved by the City Attorney. Adopt the accompanying Budget Ordinance to establish revenue estimates for the FYI and FY20 VDOT funds and appropriate funding in the same amount to the expenditure accounts as follows: a. Roanoke River Greenway Bridge the Gap - $2,836,522; project account 08- 620 -9254, Roanoke River Greenway - NS Material Yard to Bridge Street. b. Huntington Boulevard Curb, Gutter, and Sidewalk (New Construction) - $2,203,827; project account 08- 530 -9244, Huntington Boulevard Improvements (Oliver to Plantation). c. Storm Drain Improvements - $3,810,784 Transfer funding in the amount of $1,817,356 from the Parks & Rec Master Plan account (08- 620 - 9770), to the Roanoke River Greenway - NS Material Yard to Bridge Street account (08- 620 - 9254). Transfer funding in the amount of $315,000 from the Stormwater Improvements account (03- 530 - 3014), to the Cove & Dansbury Drainage Improvements account (03- 530 - 3024). 2 Transfer funding in the amount of $190,000 from the Stormwater Improvements account (03- 530 - 3014), to the Graybill & Gilford Drainage Improvements account (03- 530 - 3029). Transfer funding in the amount of $225,000 from the Stormwater Improvements account (03- 530 - 3014), to the Narrows Drainage Improvements account (03- 530 - 3037). Transfer funding in the amount of $190,000 from the Stormwater Improvements account (03- 530 - 3014), to the Sample Crown Drainage Improvements account (03- 530 - 3041). Transfer funding in the amount of $350,000 from the Stormwater Improvements account (03- 530 - 3014), to the Sunrise & Oakland Drainage Improvements account (03- 530 - 3042). Transfer funding in the amount of $300,000 from the Stormwater Improvements account (03- 530 - 3014), to the Windsor Drainage Improvements account (03- 530 - 3049). --------------------------- Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Luke Pugh, P.E., City Engineer Dwayne D'Ardenne, Stormwater Manager Michael Clark, Director of Parks & Recreation 3 Aooendix A Date: 9/3/2018 Project Number: 0000- 128 -R22 UPC: 113138 CFDA # N/A Locality: City of Roanoke Project Location ZIP +4: 24015 -4823 Locality DUNS# 062351739 Locality Address (incl ZIP +4): 215 Church Ave. SW Roanoke, VA 24011 -0016 rFrom: , M rM F ' ''' . 7777' 77 _ : Roanoke River Greenway Bridge the Gap Phase II Segment 2 - Construct final section. Roanoke Ave Brid a Street ty Project Manager Contact info: Luke Pugh 540- 853 -5208 Luke. Pua h00RoanokeVgqov Department Project Coordinator Contact Info: Cheryl Becker; 540 - 387 -5399; CheUl.E3eCkergVDU r.—V—irqinia.qov Project Estimates < W ' �r` L " Estimated Project Costs Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost Preliminary Engineering Estimated Locality Project Expenses $396,000 $97,500 $5,491,500 $5,985,000 Estimated VDOT Project Expenses $4,000 $2,500 $8,500 $15,000 $0 Estimated Total Project Costs $400,000 $100,000 $5,500,000 $6,000,000 $200,000 $196,000 a pro ecf Cost and' Reimburse, ent j. Phase Estimated Project Costs Funds type (Choose from drop down box) Local %Participation for Funds Type Local Share Amount Maximum Reimbursement Estimated Reimbursement (Estimated Cost - Local to Locality (Max. Reimbursement - Share) Est. VDOT Ex enses Preliminary Engineering $400,000 Revenue Sharing 50% $200,000 $200,000 Allocations State Match $0 $0 Total PE $400,000 $200,000 $200,000 $196,000 Right of Way & Utilities $100,000 Revenue Sharing 50% $50,000 $50,000 $0 $0 Total RW $100,000 $50,000 $50,000 $47500 Construction $5,173,044 Revenue Sharing 50% $2,586,521 $2,586,522 $326,956 Local Funds 100% $326,956 $0 $0 $0 Total CN $5,500,000 $2,913,477 $2,586,522 $2,578,022 Total Estimated Cost $6,000,000 $3,163,477 $2,836,522 $2,821,522 Total Maximum Reimbursement by VDOT to Locality (Less Local Share) Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT �� =pro ect•Ffnancin <, Aggregate Revenue Sharing Revenue Sharing Allocations State Match Local Match Local Funds $2,836,522 $2,836,522 $326,956 $6,000,000 This project shall be administered in accordance with VDOTs Locally Administered Projects Manual and the Revenue Sharing Guidelines. The project will be constructed and maintained in accordance with VDOT's: Urban Manual The Locality will continue to operate and maintain the facility as constructed. Should the design features of the project be altered by the Locality subsequent to project completion without )proval of the Department, the locality inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the Department. This is a limited funds project. The Locality shall be responsible for any additional funding in excess of $2,836,522 Reimbursement for eligible expenditures shall not exceed funds allocated each fiscal year by the Commonwealth Transportation Board in the six Year Improvement Program. All local funds included on this appendix have been committed by the local government's council resolution. If this project is not initiated within two subsequent fiscal years of the initial allocation, the funds from this project may be deallocated and re- allocated at the discretion of the CTB. Estimated eligible VDOT expenses are based on VDOT processing SERP (if applicable) and inspection. Any additional assistance may result in additional VDOT charges. Revenue Sharing Program funds, as indicated in the Project Financing section, were approved in the following fiscal years: ❑ FY19 - $3,634,712 ($1,817,356 locality match and $1,817,356 VDOT match) ❑ FY20 - $2,038,332 ($1,019,166 locality match and $1,019,166 VDOT match) This project is part of a Programmatic Project Administrative Agreement for Revenue Sharing Projects. Any revision to this Appendix A will also require a revision to the Appendix B that is part I the agreement. Authorized Locality Official and date Authorized VDOT Official Recommendation and Date Jay Guy, Program Manager Typed or printed name of person signing Typed or printed name of person signing Revised: June 15, 2016 Appendix A Date: 9/3/2018 Project Number: 0000- 128 -R23 UPC: 113139 CFDA # N/A Locality: City of Roanoke Project Location ZIP +4: 24011 -0016 Locality DUNS# 062351739 Locality Address (incl ZIP +4): 215 Church Ave. SW Roanoke, VA 24011 -0016 t'raNarati+# ." OW , Scope: FY19 RS Citywide Curb, Gutter, & Sidewalk construction associated drainage improvements From: Multiple locations To Multiple locations Locality Project Manager Contact info: Luke Pugh 540 -853 -5208 Luke. PU h Roano eVa. ov Department Project Coordinator Contact Info: Cheryl Becker, 540 -387 -5399; Ghe (.Becker VDOT.Vir inja. ov Project Estim ate s Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost Estimated Locality Project Expenses $12,500 $4,750,000 $4,762,500 Estimated VDOT Project Expenses $12,500 $25,000 A $37,500 Estimated Total Project Costs $25,000 4,775,000 $4,800,000 Local Share Amount Total Maximum Reimbursement by VDOT to Locality (Less Local Share) Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Pro ect'COSt andReimbutamenY Pyo t inancin' - Maximum Reimbursement stimated Phase Estimated Project Costs Funds type Local % Participation for Local Share Amount (Estimated Cost - Local Reimbursement to Locality (Choose from drop down box) Funds Type State Match Share) Max. Reimbursement - Preliminary Engineering $25,000 Revenue Sharing 50% $12,500 $12,500 $392,346 $4,800,000 $0 $0 Total PE $25,000 $12,500 $12,500 $0 Right of Way & Utilities Total RW Construction $4,382,654 Revenue Sharing 50% $2,191,326 $2,191,327 $392,346 Local Funds 100% $392,346 $0 $0 $0 Total CN $4,775,000 $2,583,672 $2,191,327 $2,166,327 Total Estimated Cost $4,800,000 $2,596,172 $2,203,827 $2,166,327 Total Maximum Reimbursement by VDOT to Locality (Less Local Share) Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT This project shall be administered in accordance with VDOT's Locally Administered Projects Manual and the Revenue Sharing Guidelines. The project will be constructed and maintained in accordance with VDOTs: Urban Manual The Locality will continue to operate and maintain the facility as constructed. Should the design features of the project be altered by the Locality subsequent to project completion without approval the Department, the locality inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the Department. This is a limited funds project. The Locality shall be responsible for any additional funding in excess of $2,203,827 Reimbursement for eligible expenditures shall not exceed funds allocated each fiscal year by the Commonwealth Transportation Board in the six Year Improvement Program. All local funds included on this appendix have been committed by the local government's council resolution. If this project is not initiated within two subsequent fiscal years of the initial allocation, the funds from this project may be deallocated and re- allocated at the discretion of the CTB. Estimated eligible VDOT expenses are based on VDOT processing SERP (if applicable) and inspection. Any additional assistance may result in additional VDOT charges. Revenue Sharing Program funds, as indicated in the Project Financing section, were approved in the following fiscal years: FY19 - $2,199,104 ($1,099,552 locality match and $1,099,552 VDOT match) FY20 - $2,208,550 ($1,104,275 locality match and $1,104,275 VDOT match) This project is part of a Programmatic Project Administrative Agreement for Revenue Sharing Projects. Any revision to this Appendix A will also require a revision to the Appendix B that is part of agreement. Authorized Locality Official and date Typed or printed name of person signing Authorized VDOT Official Recommendation and Date Jay Guy, Program Manager Revised: June 15, 2016 Typed or printed name of person signing Pyo t inancin' - Aggregate Revenue Sharing Revenue Sharing Allocations State Match Local Match Local Funds $2,203,827 $2,203,827 $392,346 $4,800,000 This project shall be administered in accordance with VDOT's Locally Administered Projects Manual and the Revenue Sharing Guidelines. The project will be constructed and maintained in accordance with VDOTs: Urban Manual The Locality will continue to operate and maintain the facility as constructed. Should the design features of the project be altered by the Locality subsequent to project completion without approval the Department, the locality inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the Department. This is a limited funds project. The Locality shall be responsible for any additional funding in excess of $2,203,827 Reimbursement for eligible expenditures shall not exceed funds allocated each fiscal year by the Commonwealth Transportation Board in the six Year Improvement Program. All local funds included on this appendix have been committed by the local government's council resolution. If this project is not initiated within two subsequent fiscal years of the initial allocation, the funds from this project may be deallocated and re- allocated at the discretion of the CTB. Estimated eligible VDOT expenses are based on VDOT processing SERP (if applicable) and inspection. Any additional assistance may result in additional VDOT charges. Revenue Sharing Program funds, as indicated in the Project Financing section, were approved in the following fiscal years: FY19 - $2,199,104 ($1,099,552 locality match and $1,099,552 VDOT match) FY20 - $2,208,550 ($1,104,275 locality match and $1,104,275 VDOT match) This project is part of a Programmatic Project Administrative Agreement for Revenue Sharing Projects. Any revision to this Appendix A will also require a revision to the Appendix B that is part of agreement. Authorized Locality Official and date Typed or printed name of person signing Authorized VDOT Official Recommendation and Date Jay Guy, Program Manager Revised: June 15, 2016 Typed or printed name of person signing Appendix A Date: 9/3/2018 Proiect Number, 0000- 128 -R24 UPC: 113140 CFDA # N/A Locality: City of Roanoke Project Location ZIP +4: 24011 -0016 Locality DUNS# 062351739 yst mro t C is Locality Address (incl ZI +4 ): Construction Total Estimated Cost 215 Church Ave. SW $9,500 $6,324,564 $6,334,064 Estimated VDOT Project Expenses Roanoke, VA 24011 -0016 PrCFVVS.. �..�as la Pr, $19,000 $6,329,564 Roanoke Citywide stormwater improvements -FYI 9-20RS. Improvements consist of installation of stormdrains, pipe, curb and gutter, and Scope: installation of water quality structures. Funds Type From Multiple locations Max. Reimbursement - To Multiple locations Revenue Sharing Locality Project Manager Contact info: Dwayne R. D'Ardenne 540- 853 -5901 Dwayne. D'Ardenne roanokeva. ov Department Project Coordinator Contact Info: Cheryl Becker; 540- 387 -5399; Che I.Becker VDOT. Ir Inla. OV ��; #!ht%JeftES#)IrfBth s, ` yst mro t C is Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost Estimated Locality Project Expenses $9,500 $6,324,564 $6,334,064 Estimated VDOT Project Expenses $9,500 $5,000 $14,500 Local %Participation for Estimated Total Project Costs $19,000 $6,329,564 $6,348,564 Allocations IF Total Maximum Reimbursement by VDOT to Locality (Less Local Share) 1 $2,847,5661] VDOT to _ yst mro t C is Maximum Reimbursement Estimated Phase Estimated Project Costs Funds type Local %Participation for Local Share Amount (Estimated Cost - Local Reimbursement to Locality Allocations State Match (Choose from drop down box) Funds Type Share) Max. Reimbursement - Preliminary Engineering $19,000 Revenue Sharing 50% $9,500 $9,500 $6,348,564 $0 $0 Total PE $19,000 $9,500 $9,500 $0 Right of Way &Utilities Total RW Construction $5,676,132 Revenue Sharing 50% $2,838,065 $2,838,066 $653,432 Local Funds 100% $653,432 $0 $0 $0 TotalCN $6,329,564 $3,491,497 $2,838,066 $2,833,066 Total Estimated Cost $6,348,564 $3,500,997 $2,847,566 $2,833,066 IF Total Maximum Reimbursement by VDOT to Locality (Less Local Share) 1 $2,847,5661] VDOT to This project shall be administered in accordance with VDOTs Locally Administered Projects Manual and the Revenue Sharing Guidelines. The project will be constructed and maintained in accordance with VDOTs: Urban Manual The Locality will continue to operate and maintain the facility as constructed. Should the design features of the project be altered by the Locality subsequent to project completion without approval the Department, the locality inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the Department. This is a limited funds project. The Locality shall be responsible for any additional funding in excess of $2,847,566 Reimbursement for eligible expenditures shall not exceed funds allocated each fiscal year by the Commonwealth Transportation Board in the six Year Improvement Program. All local funds included on this appendix have been committed by the local government's council resolution. If this project is not initiated within two subsequent fiscal years of the initial allocation, the funds from this project may be deallocated and re- allocated at the discretion of the CTB. Estimated eligible VDOT expenses are based on VDOT processing SERP (if applicable) and inspection. Any additional assistance may result in additional VDOT charges. Revenue Sharing Program funds, as indicated in the Project Financing section, were approved in the following fiscal years: r FY19 - $2,093,300 ($1,046,650 locality match and $1,046,650 VDOT match) C FY20 - $3,601,832 ($1,800,916 locality match and $1,800,916 VDOT match) This project is part of a Programmatic Project Administrative Agreement for Revenue Sharing Projects. Any revision to this Appendix A will also require a revision to the Appendix B that is part of e agreement. Authorized Locality Official and date Typed or printed name of person signing Revised: June 15, 2016 Authorized VDOT Official Recommendation and Date Jay Guy, Program Manager Typed or printed name of person signing Pro ect`Finar Aggregate Revenue Sharing Revenue Sharing Allocations State Match Local Match Local Funds $2,847,566 1 $2,847,566 =1 $653,432 $6,348,564 This project shall be administered in accordance with VDOTs Locally Administered Projects Manual and the Revenue Sharing Guidelines. The project will be constructed and maintained in accordance with VDOTs: Urban Manual The Locality will continue to operate and maintain the facility as constructed. Should the design features of the project be altered by the Locality subsequent to project completion without approval the Department, the locality inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the Department. This is a limited funds project. The Locality shall be responsible for any additional funding in excess of $2,847,566 Reimbursement for eligible expenditures shall not exceed funds allocated each fiscal year by the Commonwealth Transportation Board in the six Year Improvement Program. All local funds included on this appendix have been committed by the local government's council resolution. If this project is not initiated within two subsequent fiscal years of the initial allocation, the funds from this project may be deallocated and re- allocated at the discretion of the CTB. Estimated eligible VDOT expenses are based on VDOT processing SERP (if applicable) and inspection. Any additional assistance may result in additional VDOT charges. Revenue Sharing Program funds, as indicated in the Project Financing section, were approved in the following fiscal years: r FY19 - $2,093,300 ($1,046,650 locality match and $1,046,650 VDOT match) C FY20 - $3,601,832 ($1,800,916 locality match and $1,800,916 VDOT match) This project is part of a Programmatic Project Administrative Agreement for Revenue Sharing Projects. Any revision to this Appendix A will also require a revision to the Appendix B that is part of e agreement. Authorized Locality Official and date Typed or printed name of person signing Revised: June 15, 2016 Authorized VDOT Official Recommendation and Date Jay Guy, Program Manager Typed or printed name of person signing Appendix A Date: 913/2018 Project Number: 0000- 128 -R33 UPC: 114378 CFDA # N/A Locality: Ci of Roanoke Project Location ZIP +4: 24017-2301 Locality DUNS# 062351739 Locality Address (incl ZIP +4): 215 Church Ave. SW p Roanoke, VA 24011 -0016 P#0 N riIly Scope: 22 storm drain structures, entrances, sidewalk, asphalt, utility relocation, site restoration, channel improvements, and associated work on Cove Road, Dansbury Drive From: Cove Road o: Dansbury Drive Locality Project Manager Contact info: Dwayne R. D'Ardenne 540- 853 -5901 Dwa ne.D'Ardenne roanokeva. ov Department Project Coordinator Contact Info: Cheryl Becker; 540 -387 -5399; a 1. ecker it Inla. ov Total Maximum Reimbursement by VDOT to Locality (Less Local Sharej Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT - t ro ect 4ois -a"Unelmouinsw metic " `; ' "> ^, - °a'i:� • - - Maximum Reimbursement Estimated Reimbursement Phase Estimated Project Costs Funds type Local %Participation for Local Share Amount (Estimated Cost -Local to Locality (Max. Reimbursement - Local Match (Choose from drop down box) Funds Type Share) Est. VDOT Expenses) Preliminary Engineering $2,000 Revenue Sharing 50% $1,000 $1,000 $0 $0 Total PE $2,000 $1,000 $1,000 $0 Right of Way & Utilities Total RW Construction $773,130 Revenue Sharing 50% $386,565 $386,565 $0 $0 $0 $0 Total CN $773,130 $386,565 $386,565 $381,565 Total Estimated Cost $775,130 $387,565 $387,565 $381,565 Total Maximum Reimbursement by VDOT to Locality (Less Local Sharej Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT This project shall be administered in accordance with VDOT's Locally Administered Projects Manual and the Revenue Sharing Guidelines. The project will be constructed and maintained in accordance with VDOT's: Urban Manual The Locality will continue to operate and maintain the facility as constructed. Should the design features of the project be altered by the Locality subsequent to project completion without approval of e Department, the locality inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the Department. This is a limited funds project. The Locality shall be responsible for any additional funding in excess of $387,565 Reimbursement for eligible expenditures shall not exceed funds allocated each fiscal year by the Commonwealth Transportation Board in the six Year Improvement Program. All local funds included on this appendix have been committed by the local government's council resolution. If this project is not initiated within two subsequent fiscal years of the initial allocation, the funds from this project may be deallocated and re- allocated at the discretion of the CTB. Estimated eligible VDOT expenses are based on VDOT processing SERP (if applicable) and inspection. Any additional assistance may result in additional VDOT charges. Revenue Sharing Program funds, as indicated in the Project Financing section, were approved in the following fiscal years: i:] FY19 - $775,130 ($387,565 locality match and $387,565 VDOT match) This project is part of a Programmatic Project Administrative Agreement for Revenue Sharing Projects. Any revision to this AppendixAwill also require a revision to the Appendix B that is part of ie agreement. Authorized Locality Official and date Typed or printed name of person signing Authorized VDOT Official Recommendation and Date Jay Guy, Program Manager Revised: June 15, 2016 Typed or printed name of person signing ect Finarlci- Aggregate Revenue Sharing Revenue Sharing I i Allocations State Match Local Match $387,565 $387,565 $775,130 This project shall be administered in accordance with VDOT's Locally Administered Projects Manual and the Revenue Sharing Guidelines. The project will be constructed and maintained in accordance with VDOT's: Urban Manual The Locality will continue to operate and maintain the facility as constructed. Should the design features of the project be altered by the Locality subsequent to project completion without approval of e Department, the locality inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the Department. This is a limited funds project. The Locality shall be responsible for any additional funding in excess of $387,565 Reimbursement for eligible expenditures shall not exceed funds allocated each fiscal year by the Commonwealth Transportation Board in the six Year Improvement Program. All local funds included on this appendix have been committed by the local government's council resolution. If this project is not initiated within two subsequent fiscal years of the initial allocation, the funds from this project may be deallocated and re- allocated at the discretion of the CTB. Estimated eligible VDOT expenses are based on VDOT processing SERP (if applicable) and inspection. Any additional assistance may result in additional VDOT charges. Revenue Sharing Program funds, as indicated in the Project Financing section, were approved in the following fiscal years: i:] FY19 - $775,130 ($387,565 locality match and $387,565 VDOT match) This project is part of a Programmatic Project Administrative Agreement for Revenue Sharing Projects. Any revision to this AppendixAwill also require a revision to the Appendix B that is part of ie agreement. Authorized Locality Official and date Typed or printed name of person signing Authorized VDOT Official Recommendation and Date Jay Guy, Program Manager Revised: June 15, 2016 Typed or printed name of person signing Appendix A P-i-t Nnmher Irmo- 198 -R34 IIPC' 114379 CFDA# N/A Locality: Date- 9/3/2018 City of Roanoke Project Location ZIP +4: 24017 -2301 Locality DUNS# 062351739 Locality Address (incl ZIP +4): Maximum Reimbursement Estimated Reimbursement Preliminary Engineering Right of Way and Utilities 215 Church Ave. SW Total Estimated Cost Share) Est. VDOT Ex enses Roanoke, VA 24011 -0016 h',1� ♦ i+ PoJei N (y e tlir �, k„ n' § , F. , t, t P ( „t k , r e Estimated VDOT Project Expenses Storm drainage improvements utilizing the following: installation of new pipes, inlets, ditches; demolition /relocation of site features and site utilities, Scope: restoration of pavement, and other incidental site construction required to augment the storm drainage system infrastructure. From: Woodlawn Road o: Gilford Avenue Locality Project Manager Contact info: Dwayne R. D'Ardenne 540 -853 -5901 Dwa ne.D'Ardenne roanokeva. ov Department Project Coordinator Contact Info: Cheryl Becker; 540- 387 -5399; he eC er V If Inla. oV „ - pro3ect Estimates w ji „y Maximum Reimbursement Estimated Reimbursement Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost Share) Est. VDOT Ex enses Estimated Locality Project Expenses $1,000 $305,595 $306,595 Estimated VDOT Project Expenses $1,000 $5,000 $6,000 Estimated Total Project Costs $2,000 $310,595 $312,595 Local Match , and Pro ee Cosi Reimbursemen# _ w ji Maximum Reimbursement Estimated Reimbursement Phase Estimated Project Costs o Local Share Amount Funds type Local % Participation for (Estimated Cost -Local to Locality (Max. Reimbursement - (Choose from drop down box) Funds Type Share) Est. VDOT Ex enses Preliminary Engineering $2,000 Revenue Sharing 50% $1,000 $1,000 Allocations State Match Local Match $0 $0 Total PE $2,000 $1,000 $1,000 $0 Right of Way 8 Utilities F $156,298 Total RW Construction $310,595 Revenue Sharing 50% $155,298 $155,297 $312,595 $0 $0 $0 $0 Total CN $310,595 $155,298 $155,297 $150,297 Total Estimated Cost $312,595 $156,298 $156,297 $150,297 Total Maximum Reimbursement by VDOT to Locality Less Local Share) I $ltib,29fll Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Expenses) 1 $150,297 This project shall be administered in accordance with VDOT's Locally Administered Projects Manual and the Revenue Sharing Guidelines. The project will be constructed and maintained in accordance with VDOT's: Urban Manual The Locality will continue to operate and maintain the facility as constructed. Should the design features of the project be altered by the Locality subsequent to project completion without approval ie Department, the locality inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the Department. This is a limited funds project. The Locality shall be responsible for any additional funding in excess of $156,297 Reimbursement for eligible expenditures shall not exceed funds allocated each fiscal year by the Commonwealth Transportation Board in the six Year Improvement Program. All local funds included on this appendix have been committed by the local government's council resolution. If this project is not initiated within two subsequent fiscal years of the initial allocation, the funds from this project may be deallocated and re- allocated at the discretion of the CTB. Estimated eligible VDOT expenses are based on VDOT processing SERP (if applicable) and inspection. Any additional assistance may result in additional VDOT charges. Revenue Sharing Program funds, as indicated in the Project Financing section, were approved in the following fiscal years: D FY19 - $312,595 ($156,298 locality match and $156,297 VDOT match) This project is part of a Programmatic Project Administrative Agreement for Revenue Sharing Projects. Any revision to this Appendix Awill also require a revision to the Appendix B that is part of ie agreement. Authorized Locality Official and date Typed or printed name of person signing Revised: June 15, 2016 Authorized VDOT Official Recommendation and Date Jay Guy, Program Manager Typed or printed name of person signing P,ro 66t;FJnancin Aggregate Revenue Sharing Revenue Sharing Allocations State Match Local Match $156,297 F $156,298 $312,595 This project shall be administered in accordance with VDOT's Locally Administered Projects Manual and the Revenue Sharing Guidelines. The project will be constructed and maintained in accordance with VDOT's: Urban Manual The Locality will continue to operate and maintain the facility as constructed. Should the design features of the project be altered by the Locality subsequent to project completion without approval ie Department, the locality inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the Department. This is a limited funds project. The Locality shall be responsible for any additional funding in excess of $156,297 Reimbursement for eligible expenditures shall not exceed funds allocated each fiscal year by the Commonwealth Transportation Board in the six Year Improvement Program. All local funds included on this appendix have been committed by the local government's council resolution. If this project is not initiated within two subsequent fiscal years of the initial allocation, the funds from this project may be deallocated and re- allocated at the discretion of the CTB. Estimated eligible VDOT expenses are based on VDOT processing SERP (if applicable) and inspection. Any additional assistance may result in additional VDOT charges. Revenue Sharing Program funds, as indicated in the Project Financing section, were approved in the following fiscal years: D FY19 - $312,595 ($156,298 locality match and $156,297 VDOT match) This project is part of a Programmatic Project Administrative Agreement for Revenue Sharing Projects. Any revision to this Appendix Awill also require a revision to the Appendix B that is part of ie agreement. Authorized Locality Official and date Typed or printed name of person signing Revised: June 15, 2016 Authorized VDOT Official Recommendation and Date Jay Guy, Program Manager Typed or printed name of person signing Appendix A Date: 9/3/2018 Project Number 0000- 128 -R35 UPC: 114380 CFDA # N/A Locality: City of Roanoke Project Location ZIP +4: 24017 -2301 Locality DUNS# 062351739 Locality Address (incl Z P +4): Phase Preliminary Engineering Right of Way and Utilities 215 Church Ave. SW Total Estimated Cost Local Share Amount Roanoke, VA 24011 -0016 Pro a ^1�ata $831,711 $832,711 Estimated VDOT Project Expenses Sunrise Avenue & Oakland Boulevard Drainage Improvements: Installation of approx 1,350 linear feet of various storm drain pipes, 13 storm Scope: drain structures, residential entrances, sidewalk, asphalt, utility relocation, site restoration, channel improvements, and associated work. From: Sunrise Avenue NW $836,711 To: Roundhill Avenue NW $2,000 $836,711 Revenue Sharing Locality Project Manager Contact info: Dwayne R. D'Ardenne 540- 853 -5901 Dwa ne. 'Ardenne roanoke a. ov Department Project Coordinator Contact Info: Cheryl Becker; 540- 387 -5399; Che .Becker D T.Vir jnja. OV ' Project Estimates . x?° �rM s Phase Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost Local Share Amount Estimated Locality Project Expenses $1,000 $831,711 $832,711 Estimated VDOT Project Expenses $1,000 $5,000 $6,000 Estimated Total Project Costs $2,000 $836,711 $838,711 Total PE Right of Way &Utilities Total Maximum Reimbursement by VDOT to Locality Less Local Share $419,356 Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Ex enses) $413,356 ProecfC #'staniRetmbtasement j_" ,._ Phase Estimated Project Costs Funds type (Choose from drop down box) Local % Participation for Funds Type Local Share Amount Estimates Maximum Reimbursement Reimbursement to (Estimated Cost - Local Locality Share) (Max. Reimbursement - Est. VDOT Ex enses Preliminary Engineering $2,000 Revenue Sharing 50% $1,000 $1,000 Allocations $0 $0 Total PE Right of Way &Utilities $2,000 $836,711 Revenue Sharing 50% $1,000 $418,355 $1,000 $0 $418,356 Total RW Construction $419,355 I $0 $0 $0 $0 Total CN $836,711 $418,355 $418,356 $413,356 11'rotal Estimated Cost $838,711 $419,355 $419,356 $4131,111,356 Total Maximum Reimbursement by VDOT to Locality Less Local Share $419,356 Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Ex enses) $413,356 This project shall be administered in accordance with VDOTs Locally Administered Projects Manual and the Revenue Sharing Guidelines. The project will be constructed and maintained in accordance with VDOTs: Urban Manual The Locality will continue to operate and maintain the facility as constructed. Should the design features of the project be altered by the Locality subsequent to project completion without approval the Department, the locality inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the Department. This is a limited funds project. The Locality shall be responsible for any additional funding in excess of $419,356 Reimbursement for eligible expenditures shall not exceed funds allocated each fiscal year by the Commonwealth Transportation Board in the six Year Improvement Program. All local funds included on this appendix have been committed by the local government's council resolution. If this project is not initiated within two subsequent fiscal years of the initial allocation, the funds from this project may be deallocated and re- allocated at the discretion of the CTB. Estimated eligible VDOT expenses are based on VOOT processing SERP (if applicable) and inspection. Any additional assistance may result in additional VDOT charges. Revenue Sharing Program funds, as indicated in the Project Financing section, were approved in the following fiscal years: n FY19 - $838,711 ($419,355 locality match and $419,356 VDOT match) This project is part of a Programmatic Project Administrative Agreement for Revenue Sharing Projects. Any revision to this Appendix Awill also require a revision to the Appendix B that is part of e agreement. Authorized Locality Official and date Typed or printed name of person signing Revised: June 15, 2016 Authorized VDOT Official Recommendation and Date Jay Guy, Program Manager Typed or printed name of person signing Pro'edFinancto - Aggregate Revenue Sharing Revenue Sharing Allocations State Match Local Match $419,356 $419,355 I $838,711 This project shall be administered in accordance with VDOTs Locally Administered Projects Manual and the Revenue Sharing Guidelines. The project will be constructed and maintained in accordance with VDOTs: Urban Manual The Locality will continue to operate and maintain the facility as constructed. Should the design features of the project be altered by the Locality subsequent to project completion without approval the Department, the locality inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the Department. This is a limited funds project. The Locality shall be responsible for any additional funding in excess of $419,356 Reimbursement for eligible expenditures shall not exceed funds allocated each fiscal year by the Commonwealth Transportation Board in the six Year Improvement Program. All local funds included on this appendix have been committed by the local government's council resolution. If this project is not initiated within two subsequent fiscal years of the initial allocation, the funds from this project may be deallocated and re- allocated at the discretion of the CTB. Estimated eligible VDOT expenses are based on VOOT processing SERP (if applicable) and inspection. Any additional assistance may result in additional VDOT charges. Revenue Sharing Program funds, as indicated in the Project Financing section, were approved in the following fiscal years: n FY19 - $838,711 ($419,355 locality match and $419,356 VDOT match) This project is part of a Programmatic Project Administrative Agreement for Revenue Sharing Projects. Any revision to this Appendix Awill also require a revision to the Appendix B that is part of e agreement. Authorized Locality Official and date Typed or printed name of person signing Revised: June 15, 2016 Authorized VDOT Official Recommendation and Date Jay Guy, Program Manager Typed or printed name of person signing PROGRAMMATIC PROJECT ADMINISTRATION AGREEMENT Revenue Sharing Projects Otb#2-431•31 10j348ReflyD 09- 13- 13x11 :19 RCVR THIS AGREEMENT, made and executed in triplicate this qv day of tt 20 , by and between the City of Roanoke, Virginia, hereinafter referred to as the LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the DEPARTMENT. WHEREAS, the LOCALITY may, in accordance with §33.1 -23.05 of the Code of Virginia (1950), as amended (the Code), and Commonwealth Transportation Hoard (CTB) policy, submit application(s) for Revenue Sharing funding and may also administer projects approved for Revenue Sharing funding by the CTB; and WHEREAS, Appendix A documents the funding allocated to each Project and shall be developed and included as an attachment to this agreement. Such attachment may be amended, revised or removed or an additional Appendix A may be added as additional projects or funding is approved by the CTB and allocated to the LOCALITY to finance the Project(s) within the term of this Agreement without the need to execute an additional project administration agreement; and WHEREAS, current and future projects approved for Revenue Sharing funding by the CTB within the term of this agreement and subject to the terms and conditions specified herein shall be identified on a list which will be included as an attachment to this Agreement as Appendix B. Such attachment may be amended as additional projects are approved by the CTB and shall be signed by an authorized LOCALITY and VDOT official, without the need to execute an additional project administration agreement. If any active project with an existing agreement is incorporated herein, the original project agreement shall automatically terminate upon inclusion in this programmatic agreement of an updated Appendix A and an amended Appendix B to reflect that project; and WHEREAS, both parties have concurred in the LOCALITY's administration of the phase(s) of work for the respective Project(s) listed in the attachments in accordance with applicable federal, state and local laws and regulations and that the locality will certify compliance with those laws and regulations as prescribed by the Department. NOW THEREFORE, in consideration of the mutual premises contained herein, the parties hereto agree as follows; 1. This agreement shall be effective for an initial period of THREE fiscal years and may be extended by an addendum signed by cacti party for one additional term of THREE fiscal years unless a change in policy or the Code necessitates a change in terms and conditions before the term of this agreement shall have passed. This Agreement shall NOT extend beyond SIX fiscal years. In the event that a new agreement becomes necessary during the life of this Agreement, Appendix A and Appendix B may be incorporated within the new approved agreement upon mutual agreement by both parties. City Roanoke 2. The LOCALITY shall: a. Bc responsible fir all activities necessary to complete the noted phase(s) of each Project shown on the Appendix B and on the respective Project's Appendix A, except fbr activities, decisions, and approvals which are the responsibility of the DEPARTMENT, as required by federal or state laws and regulations or as otherwise agreed to, in writing, between the parties. b. Receive individual prior written authorization from the DEPARTMENT to proceed with each project. c. Administer the Project(s) in accordance with guidelines applicable to state funded Locally Administered Projects as published by the DEPARTMENT. d. Provide certification by a LOCALITY official of compliance with applicable laws and regulations on the State Certification Form for State aid projects or in another manner as prescribed by the DEPARTMENT for each project included in Appendix B. e. Maintain accurate and complete records of each Project's development of all expenditures and make such information available for inspection or auditing by the DEPARTMENT. Records and documentation for items for which reimbursement will be requested shall be maintained for not less than three (3) years following acceptance of the final voucher on each Project. E No more frequently than monthly, submit invoices with supporting documentation to the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting documentation shall include copies of related vendor invoices paid by the LOCALITY and also include an up-to -date Project summary and schedule tracking payment requests and adjustments. S Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT ity due to action or inaction solely by the LOCALITY, the project becomes ineligible for state reimbursement, or in the event the reimbursement provisions of Section 33.1 -44 or Section 33.1 -70.01 of the Code, or other applicable provisions of state law or regulations require such reimbursement. IL Pay the DEPARTMENT the LOCALITY's matching funds for eligible Project expenses incurred by the DEPARTMENT in the performance of activities set forth in paragraph 3.a. i. Administer the Project in accordance with all applicable federal, state, and local laws and regulations. Failure to fulfill these obligations may result in the forfeiture of state -aid reimbursements. DEPARTMENT and LOCALITY staffs will work together to cooperatively resolve any issues that are identified so as to avoid any forfeiture of state -aid funds. OAG Approved 0611 8!2012 2 City Roanoke j. If legal services other than those provided by staff counsel arc required in connection with condemnation proceedings associated with the acquisition of Right -of -Way, the LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of outside counsel approved by the Office of the Attorney General. Costs associated with outside counsel services shall be reimbursable expenses of the project. k. For projects an facilities not maintained by the DEPARTMENT, provide, or have others provide, maintenance of the Project upon completion, unless otherwise agreed to by the DEPARTMENT. 3. The DEPARTMENT shall: a. Perform any actions and provide any decisions and approvals which are the responsibility of the DEPARTMENT, as required by federal or state laws and regulations or as otherwise agreed to, in writing, between the parties. b. Upon receipt of the LOCALITY's invoices pursuant to paragraph 2.1: reimburse the LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such reimbursements shall be payable by the DEPARTMENT within 34 days of an acceptable submission by the LOCALITY. c. if appropriate, submit invoices to the LOCALITY for the LOCALITY's share of eligible Project expenses incurred by the DEPARTMENT in the performance of activities pursuant to paragraph 2.a. d. Audit the LOCALITY's Project records and documentation as may be required to verify LOCALITY compliance with applicable laws and regulations. e. Make available to the LOCALITY guidelines to assist the parties in carrying out responsibilities under this Agreement. 4. Appendix A identifies the specific funding sources for each Project under this Agreement, phases of work to be administered by the LOCALITY, and additional project - specific requirements agreed to by the parties. There may be additional elements that, once identified, shall be addressed by the parties hereto in writing, which may require an amendment to this Agreement. 5. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section 33.1 -94 of the Code. 6. Nothing in this Agreement shall obligate the parties hereto to expend or provide any funds in excess of funds agreed upon in this Agreement or as shall have been included in an annual or other lawful appropriation. In the event the cost of a Project under this agreement is anticipated to exceed the allocation shown for such Project on the respective Appendix A, both parties agree to cooperate in providing additional funding for the Project or to terminate the Project before its cost exceeds the allocated amount, however OAG Approved 0611 a/2012 a City Roanoke the DEPARTMENT and the LOCALITY shall not be obligated to provide additional funds beyond those appropriated pursuant to an annual or other lawful appropriation. 7. Nothing in this agreement shall be construed as a waiver of the LOCALITY's or the Commonwealth of Virginia's sovereign immunity. 8. The Parties mutually agree and acknowledge, in entering this Agreement, that the individuals acting on behalf of the Parties are acting within the scope of their official authority and the Parties agree that neither Party will bring a suit or assert a claim against any official, officer, or employee of either party, in their individual or personal capacity for a breach or violation of the terms of this Agreement or to otherwise enforce the terms and conditions of this Agreement. The foregoing notwithstanding, nothing in this subparagraph shalt prevent the enforcement of the terms and conditions of this Agreement by or against either Party in a competent court of law. 9. The Parties mutually agree that no provision of this Agreement shall create in the public, or in any person or entity other than parries, rights as a third party beneficiary hereunder, or authorize any person or entity, not a party hereto, to maintain any action for, without limitation, personal injury, property damage, breach of contract, or return of money, or property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to the terms of this of this Agreement or otherwise. Notwithstanding any other provision of this Agreement to the contrary, unless otherwise provided, The Parties agree that the LOCALITY or the DEPARTMENT shall not be bound by any agreements between either party and other persons or entities concerning any matter which is the subject of this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing, received a true copy of such agreement(s) and has affirmatively agreed, in writing, to be bound by such Agreement. 10v This agreement may be terminated by either party upon 34 days advance written notice. Eligible Project expenses incurred through the date of termination shall be reimbursed in accordance with paragraphs 2.� 2.g, and 3.b, subject to the limitations established in this Agreement and Appendix A. Should the LOCALITY unilaterally cancel a project agreement, the LOCALITY shall reimburse the DEPARTMENT all state funds reimbursed and expended in support of the project, unless otherwise mutually agreed - upon prior to termination. THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has been prepared jointly by the parties and shall be construed simply and in accordance with its fair meaning and not strictly for or against any party. THE LOCALITY and the DEPARTMENT further agree that should Federal -aid Highway funds be added to any project, this agreement is no longer applicable to that project and the applicable Appendix A shalt be removed from this agreement and the Standard Project Administration Agreement for Federal -aid Projects executed for that project. THIS AGREEML•NT, when properly executed, shall be binding upon both parties, their successors, and assigns. oAG Approved 0611812012 City Roanoke THIS AGREEMENT may be modified in writing by tnutual agreement of both parties. IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed as of the day, month, and year first herein written. CITY OF ROANOKE, VIRGINIA: Authgfii0Vy jCisjud9fi No. 39730 - 080513 Christopher P. M ill Typed or printed name ofsignatory ON Managgr s /.W/ a Title J Date ( e� '+,r,�C(tt Val I t 3. Signature of Witness U Date NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this agreement. COMMONWEALTH OF VIR IA, DEPARTMENT OF TRANSPORTATION: aft'MsiartefoWighways Date Commonwealth of Virginia Department of Transportation Signature afW' ess Date Attachments Appendix A (for each project covered under this Agreement) Appendix 8 ( listing Project(s) covered under this Agreement) Appropriation and Funds Required for s Contract Certified Approved as to Form: 0014 . r of ante / ✓° Date: AcawnI No.._ _ Various Amts Assists s. AttoWgy OAG Approved 0811812012 PROGRAMMATIC PROJECT ADMINISTRATION AGREEMENT EXTENSION ADDENDUM Revenue Sharing Projects THIS ADDENDUM is made and executed in triplicate this 5,J day of , 201.(g by and between the City of Roanoke Virginia, hereinafter referred to as the LOCAUTV and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the DEPARTMENT. WHEREAS, the LOCALITY and the DEPARTMENT, entered into a Programmatic Project Administration Agreement for Revenue Sharing Projects on September 9, 2013; and WHEREAS, said agreement has an initial term of three fiscal years (each year beginning July 1 June 30th), and will expire on June 30, 2016, and may be extended for one additional term of three fiscal years; and WHEREAS, the parties to the agreement hereby declare their intent to extend said agreement as provided in Paragraph 1 of said agreement and further declare that such terns and provisions provided therein shall remain unchanged. NOW THEREFORE, in consideration of the mutual premises contained therein and in this Addendum, the parties agree to extend said agreement for one additional term of three fiscal years with a new expiration date of June 30, 2019. IN WITNESS WHEREOF, each party hereto has caused this Addendum to be executed as of the day, month, and year first herein written. KE, VIRGINIA; Authorized by Resolution No. 40493.050216 M O 6 Approved as to Form: Christopher P. Morrill 1 S -6 -16 Typed or printed name of signatory y+ (A99 6a City Attorney na er Title Date S' atu- = of i ess Date NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this addendum. j NWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION; Chief of Poli4 date Commonwealth of Virginia Department of Transportation 404",az, .2 =5' � j Signature of Witness Date v IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41311 - 110518. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the proposed Fire Station No. 7 Project ( "Project "); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. WHEREAS, by Ordinance No. 40823 - 051517, adopted May 15, 2017, City Council, as part of the FY2018 Capital Improvement Program, appropriated $375,000 towards the replacement of the Project on Memorial Avenue, S.W., Roanoke, Virginia, with an additional appropriation of $5,025,000 planned under the FY2019 Capital Improvement Program, as set forth in the City Council Agenda Report dated November 5, 2018 (the "Agenda Report"). NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights, in fee simple, and such other real property interests as needed, as set forth in the City Council Agenda Report dated November 5, 2018, for the Project, located on Denniston Avenue, S.W., Roanoke, Virginia and surrounding streets. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property right interests and appropriate ancillary rights with respect to the real property parcels referred to in the above mentioned City Council Agenda Report, and any other real property interests needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcels for such consideration as deemed appropriate for the necessary interest, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the Project's account for such purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owner of the real property right interest conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: 1. WV h� City Clerk. O- Authorize acquis of prop rights- Proposed Fire Station No. 7 Project (11.5.18) 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 5, 2018 Subject: Acquisition of Real Property for Fire -EMS Station 7 Project Background: On February 20, 2018, City Council authorized the acquisition of Tax Map Parcel 1330606 to facilitate the construction of the proposed Fire -EMS Station 7. As the development of the design documents has progressed, City staff and the design team have identified additional property rights associated with the project. In order to construct on -site parking for the proposed new facility, the City will need to acquire real property rights, including fee simple interests and /or easement rights from the owners listed below. Considerations: City Council action is necessary to authorize the acquisition of real property rights, including fee simple interests and /or easement rights, as outlined below for the Fire -EMS Station 7 project. Funding for acquisition of the real property is included in the current Capital Improvement Program. Tax Map Parcel Address Owner Required Property Number 1810 Denniston Avenue, Francis and Fee Simple / 1330631 SW Primrose Eastburn Easement 1802 Memorial Avenue, Oak Tree Ventures, Fee Simple / 1 330605 SW LLC Easement Recommended Action: Authorize the acquisition of real property interests needed in conjunction with the proposed Fire -EMS Station No. 7 project by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the Ci Attorney. ----- - - - - -- - -- -- Robert S. C well, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Chief David Hoback, Fire / EMS Robert K. Bengtson, P.E., Director of Public Works Luke E. Pugh, P.E., City Engineer Cassandra L. Turner, Economic Development Specialist C� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41312 - 110518. A RESOLUTION accepting the Virginia Department of Emergency Management HAZMAT Grant to the City from the Virginia Department of Emergency Management (VDEM), and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Virginia Department of Emergency Management HAZMAT Grant offered by the Virginia Department of Emergency (VDEM) in the amount of $15,000, with no matching funds from the City, upon all the terms, provisions and conditions relating to the receipt of such funds, as more particularly described in the letter of the City Manager to Council, dated November 5, 2018. 2. The City Manager and the City Clerk are hereby authorized to execute, seal, and attest, respectively, the grant agreement and all necessary documents required to accept the grant, all such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. City Clerk. 1 V)11 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41313 - 110518. AN ORDINANCE appropriating funding from the United States Department of Transportation through the Commonwealth of Virginia Department of Emergency Management (VDEM) for hazardous materials emergency responses and training and development, amending and reordaining certain sections of the 2018 -2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Program Activities Expendable Equipment ( <$5,000) Training and Development Revenues Haz -Mat Response Grant FY18 Haz -Mat Response Grant FY19 35- 520 - 3241 -2066 $ 15,227 35- 520 - 3244 -2035 10,000 35- 520 - 3244 -2044 5,000 35- 520 - 3241 -3281 15,227 35- 520 - 3244 -3244 15,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: I--- �� City Clerk. `' O CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 5, 2018 Subject: Virginia Department of Emergency Management Hazardous Materials Funds Acceptance for Roanoke Fire -EMS Department Background: Roanoke Fire -EMS serves as the regional Level III Hazardous Materials Response Team. The Roanoke Fire -EMS Department receives funds from VDEM to assist the Hazardous Materials Response Team with the purchase of equipment and training. Considerations: City Council action is needed to formally accept $15,000 for the Hazardous Materials Response Team. It is also requested that City Council authorize the appropriation of Hazardous Materials Response reimbursement funds received from VDEM in the amount of $15,227. Recommended Action: Adopt the accompanying resolution accepting the funds from VDEM as described above and authorize the City Manager to execute any required agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant Fund for State grant funds of $15,000 and appropriate funds in the same amount in an account to be established by the Director of Finance. Also, establish a revenue estimate in the Grant fund for State Reimbursement Funds of $15,227 and appropriate funds in the same amount in an account to be established by the Director of Finance. --------------- - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance /cpr�evo 0Te�w D�o s�,e�op�ma.m D*mo��oo�hnaor-�'��a,Smm�s om*roepu,yCoo�.^�m,' � �`�� ,"�`��m m� ��/°��1�u�/N �� mm~m �m m�� GI/vxra Ocobe,A,ZOl8 Captain hAacCraft Hazardous Materials TeamLeader Roanoke Fireand EK4S 713Thinj 5treet,Iouth'VVest Roanoke'Vlr8/nia 240I6 Captain Craft, The nftbis istoau^nuocetha disbursement of the annual pass bhnouPhiumdin&hnm the Virginia Deparrm�,ntof['neroencv \u departments Who Aartidpate [n the Commonwealth's regional hazardousmatena|ure»pooseTeamProfIom,Asper the agreement between dieRoanoke VaHoyUazan)nus��aLcria1aTeaman�VDEM^ameicctponictmns|eroi$1S,D0O was made to the TreaurerufrheCiryofRoanokem|ateSepTemba/.Thatranaferrepresentsthep�s�' through fundin@ fo/ihe2Ol8 2O191 eamre,l ponsepuriod, The pass-through of these f,Ands, is to StIpport the re.gional hazardous materials response tearn. Please note all' fundsprovic'ed \oa /e�iona| ha/ar�ous ma�eda| neuponseteamfrom the Virginia Department ofEmeqIenry ��an*geo�eo� sha|| be used �n\y toprovide Yor hazardous ma1eriabresponse pno�omexpemsesandshaUnot)e Used cmsuplp)antor replace iunds for any otherpno@ramoractivity, P|euseuserhi,|etrertoxerifypnmper ofrhesef,irids- i hope this inf`c;,rn,iauor, heios. Piease fee| frc---- to contact fne if you I-,ave any que�uons or need ally cc: HMPogramfiles RHMO IR. Thurman ReuAecthuQy, .�,c- Thomas[]ondan Chief, Harardou�Materia|sPro�/anns i� f"Cilm~ew«��vlT IMvW/ulul ilel wmoxmmrlA`, .b� r IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 5th day of November, 2018. No. 41314- 110518. AN ORDINANCE to adopt an amendment to the 2018 -2019 School Board Categorical Budget, amending and reordaining certain sections of the School General Fund Appropriation and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 School General Fund Appropriation be, and the same are hereby, amended and reordained to read and provide as follows: School General Fund Appropriations $ 569,956 81,034 Revenue Fund Balance 488,922 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. s CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 5, 2018 Subject: Amendment to the Roanoke City Public Schools (RCPS) FY 2018 -2019 Categorical Budget Background: The City adopted the March 13, 2018 FY 2018 -2019 Categorical budget as was presented to the School Board. Subsequent amendments were made by the School Board and on June 26, 2018, the School Board approved an amended RCPS FY 2018 -2019 Categorical Budget for the General Fund. The amendments are as follows: ADOPTED AS 3/13/18 CATEGORICAL BUDGET AMENDED CATEGORICAL BUDGET FOOD SERVICE FUND REVENUES $ 9,312,370 $ 9,312,370 EXPENDITURES 9,312,370 9,312,370 DIFFERENCE ADOPT /AMENDED $ 0 0 ADOPTED AS 3/13/18 AMENDED DIFFERENCE CATEGORICAL BUDGET CATEGORICAL ADOPT /AMENDED BUDGET GENERAL FUND REVENUE CATEGORY STATE $ 71,006,185 $ 70,580,326 $ (425,859) STATE SALES TAX 15,577,718 15,577,719 1 OTHER REVENUE 1,150,000 1,150,000 0 CITY FUNDS 80,739,634 81,246,526 506,892 ATHLETICS REVENUE 190,000 190,000 0 INTERFUND TRANSFER FROM FOOD SERVICE 300.000 300.000 0 TOTAL REVENUES 168,963,537 169,044,571 81,034 EXPENDITURE CATEGORY INSTRUCTION 116,284,116 114,716,427 (1,567,689) ADMINISTRATION /ATTENDANCE AND HEALTH 13,868,726 15,789,473 1,920,747 TRANSPORTATION 11,436,458 11,318,365 (118,093) OPERATIONS AND FACILITIES 16,728,969 17,139,049 410,080 DEBT SERVICE 13,979,931 13,971,316 (8,615) ATHLETICS 2,087,795 2,021,321 (66,474) TOTAL EXPENDITURES 174,385,995 174,955,951 569,956 FUND BALANCE $ (5,422,458) $ (5,911,380) $ 488,922 ADOPTED AS 3/13/18 CATEGORICAL BUDGET AMENDED CATEGORICAL BUDGET FOOD SERVICE FUND REVENUES $ 9,312,370 $ 9,312,370 EXPENDITURES 9,312,370 9,312,370 DIFFERENCE ADOPT /AMENDED $ 0 0 Considerations The City of Roanoke budget was adopted after RCPS was required to have the schools budget prepared. RCPS amendments to the schools FY 2018 -2019 categorical budget included adjustments to revenues to match the final budget adopted by the Commonwealth of Virginia, the City of Roanoke, as well as additional expenditure adjustments. Recommended Action: We recommend that you concur with this report of the School Board and adopt the amendment to the FY 2018 -19 Categorical Budget. Adopt the accompanying budget ordinance to increase revenues, increase expenditures and adjust the fund balance of the School Board General Fund. Robert S. Cowel City Manager Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Dr. Dan Lyons, Deputy Superintendent, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Amelia C. Merchant, Director of Finance 2 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC E- nuiil: clerk(n roauokeva.gov CECELtA F. MCCOY City Clerk Deputy City Clerk November 6, 2018 CECELIA T. WEBB, CMC Assistant Deputy City Clerk Lew Bishop 3507 Dogwood Lane Roanoke, Virginia 24015 Dear Mr. Bishop: At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2018, you were reappointed as a City representative of the Blue Ridge Behavioral Healthcare, Board of Directors, for a three -year term of office ending December 31, 2021. Enclosed you will find a Certificate of Your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were reappointed. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a City representative of the Blue Ridge Behavioral Healthcare, Board of Directors. 9 tephanly, ie M. Moon Re olds, C City Clerk Enclosures pc: Debbie Bonniwell, Chief Executive Officer, Blue Ridge Behavioral Healthcare, 301 Elm Avenue, S. W., Roanoke, Virginia 24016 -4001 Lew Bishop November 6, 2018 Page 2 pc: Debbie Jacks, Deputy Clerk, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018 -0798 Judy Hough, Deputy City Clerk, City of Salem, 114 North Broad Street, Salem, Virginia 24153 Susan Fain, Deputy Clerk, Botetourt County Board of Supervisors, 1 Main Street, Box 1, Fincastle, Virginia 24090 Dan Collins, Clerk, Craig County Board of Supervisors, P.O. Box 308, New Castle, Virginia 24127 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of November 2018, LEW BISHOP was reappointed as a City representative of the Blue Ridge Behavioral Healthcare, Board of Directors, for a three -year term of office ending December 31, 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of November 2018. - b 0 Cit Clerk STE HANIE M. MOON REYNOLDS, MM( City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 553 -1145 E-mail: clerk(alroanokeva.gov November 6, 2018 R. B. Lawhorn, Jr., Budget Administrator Department of Management and Budget Roanoke, Virginia Dear Mr. Lawhorn: CF.CFHA F. MCCOV Deputy City Clerk CECELIA T. WF,RB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2018, you were appointed to fill the unexpired term of office of Michael Shockley as a City employee member of the Board of Trustees, City of Roanoke Pension Plan, ending June 30, 2020. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Board of Trustees, City of Roanoke Pension Plan. Enclosures pc: Amelia C. Merchant, Secretary, Board of Trustees, City of Roanoke Pension Plan COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of November 2018, R. B. LAWHORN, JR., was appointed to fill the unexpired term of office of Michael Shockley as a City employee member of the Board of Trustees, City of Roanoke Pension Plan, ending June 30, 2020. Given under my hand and the Seal of the City of Roanoke this sixth day of November 2018. t /r • ity Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk@a,roanokeva.gov November 6, 2018 Robert Clement 115 Mountain Avenue, S.W. Roanoke, Virginia 24016 Dear Mr. Clement: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2018, you were appointed to replace Mike Woolwine as a member of the Board of Zoning Appeals for a three -year term of office, commencing January 1, 2019, and ending December 31, 2021. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Sections 2.2 -3114 and 2.2 -3115, Code of Virginia (1950), as amended, I am required to furnish members of the Board of Zoning Appeals with a Real Estate Disclosure Form. State Code provisions require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form and Oath of Office to the undersigned prior to assuming the duties of your office. Furthermore, Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Robert Clement November 6, 2018 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve to the City of Roanoke as a member of the Board of Zoning Appeals. Enclosures pc: Donna Payne, Secretary, Board of Zoning Appeals w /application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of November 2018, ROBERT CLEMENT was appointed to replace Mike Woolwine as a member of the Board of Zoning Appeals for a three -year term of office, commencing January 1, 2019, and ending December 31, 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of November 2018. City Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'I'eleplione.. (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(nlroanokeva.8ov November 6, 2018 Kermit "Kit" Hale 2222 Blenheim Road, S. W. Roanoke, Virginia 24015 Dear Mr. Hale: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2018, you were reappointed as a member of the City Planning Commission for a four -year term of office ending December 31, 2022. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the City Planning Commission. Sincerely, Stephanie M. Moon Reynolds, MC City Clerk Enclosures c: Tina Carr, Secretary, City Planning Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of November 2018, KERMIT "KIT" HALE was reappointed as a member of the City Planning Commission for a four -year term of office ending December 31, 2022. Given under my hand and the Seal of the City of Roanoke this sixth day of November 2018. r� t City Clerk .a. STEP11ANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk(turoanokeva.gov November 6, 2018 The Honorable Frank W. Rogers, III Juvenile Domestic and Relations Court Roanoke, Virginia Dear Judge Rogers: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2018, you were appointed as the Juvenile Domestic and Relations Court representative of the Court Community Corrections Program, Regional Community Criminal Justice Board, to fill the unexpired term of office of the Honorable Judge Onzlee Ware ending June 30, 2020. Enclosed you will find a certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to the Office of the City Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., prior to serving in the capacity to which you were appointed. For recordkeeping purposes, please complete the enclosed application. Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as the Juvenile Domestic and Relations Court representative of the Court Community Corrections Program Regional Community Criminal Justice Board. Sincerek, - �./ tephanie M. Moon Reyno s W AV City Clerk Enclosures PC: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017 -2139 COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of November 2018, THE HONORABLE FRANK W. ROGERS, III, was appointed as the Juvenile Domestic and Relations Court representative of the Court Community Corrections Program, Regional Community Criminal Justice Board, to fill the unexpired term of office of the Honorable Judge Onzlee Ware ending June 30, 2020. Given under my hand and the Seal of the City of Roanoke this sixth day of November 2018. City Clerk T6 a14 STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone. (540) 853 -2541 Fax: (540) 853 -1145 F -mail: clerk(d�roanokeva.gov November 6, 2018 LaKeevia Sinkford 4109 Cresthill Drive, S. W. Roanoke, Virginia 24018 Dear Ms. Sinkford: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2018, you were appointed to replace Thomas Powers as a member of the Human Services Advisory Board for a four -year term of office, commencing December 1, 2018, and ending November 30, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Human Services Advisory Board. Sincer ly, "Stephanie^M. Moor City Clerk Enclosures R dldtsM C p c: Teresa I. McDaniel, Secretary, Human Services Advisory Board/ w application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of November 2018, LAKEEVIA SINKFORD was appointed to replace Thomas Powers as a member of the Human Services Advisory Board for a four -year term of office, commencing December 1, 2018, and ending November 30, 2022. Given under my hand and the Seal of the City of Roanoke this sixth day of November 2018. City Clerk STEPIIANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov November 6, 2018 Colleen Burns 3038 Melrose Avenue, N. W. Apartment 521 Roanoke, Virginia 24017 Dear Ms. Burns: CECELIA F. MCCOY Deputy City, Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2018, you were appointed to replace Patrick D. Crandall as a member (Citizen at Large) of the Personnel and Employment Practices Commission for a term of office ending June 30, 2021. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Personnel and Employment Practices Commission. Sincerely, Stephanie M. Moon Rey s, C City Clerk Enclosures pc: Michele Vineyard, Secretary, Personnel and Employment Practices Commission /w application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of November 2018, COLLEEN BURNS was appointed to replace Patrick D. Crandall as a member (Citizen at Large) of the Personnel and Employment Practices Commission for a term of office ending June 30, 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of November 2018. City Cl k STEPHANIE M. MOON REYNOLDS, MMC City Clerk Sherman P. Lea, Jr. 711 A 5th Street, N. E. Roanoke, Virginia 24016 Dear Mr. Lea: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(n)roanokeva.gov November 6, 2018 CECELIA F. MCC'OY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2018, you were reappointed as a Citizen at Large representative of the Roanoke Cultural Endowment, Board of Directors, for a three -year term of office ending December 31, 2021. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a representative of the Roanoke Cultural Endowment, Board of Directors. S' cer ly Stephanie M. Moon Reyno0s, M C City Clerk Enclosures pc: Katherine Walker, Secretary, Roanoke Cultural Endowment, Board of Directors COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) 1, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of November 2018, SHERMAN P. LEA, JR., was reappointed as a Citizen at Large representative of the Roanoke Cultural Endowment, Board of Directors, for a for a three -year term of office ending December 31, 2021. Given under my hand and the Seal of the City of Roanoke this sixth day of November 2018. City Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk Dr. Nathaniel L. Bishop 101 Elm Avenue, S. E. Roanoke, Virginia 24013 Dear Dr. Bishop: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(q),roanokeva.gov November 6, 2018 CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2018, you were appointed to serve an additional one -year term of office as the New River Valley representative to the Roanoke Regional Airport Commission, commencing March 10, 2021, and ending March 9, 2022, instead of March 9, 2021, to correct a scrivener's error from a previous letter of appointment dated May 10, 2018. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. Sincer , G Stephanie M. Moon Rey Ids; Mmc City Clerk Enclosures c: Cathy Bowman, Secretary, Roanoke Regional Airport Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of November 2018, DR. NATHANIEL L. BISHOP was appointed to serve an additional one -year term of office as the New River Valley representative of the Roanoke Regional Airport Commission, commencing March 10, 2021 ending March 9, 2022, instead of March 9, 2021, to correct a scrivener's error from a previous letter of appointment dated May 10, 2018. Given under my hand and the Seal of the City of Roanoke this sixth day of November 2018. rr) 0 #4&,L City Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540)853 -1145 E-mail: derk(a roanokeva.gov November 6, 2018 Jeffrey H. Powell 468 Frances Drive, N. W. Roanoke, Virginia 24017 Dear Mr. Powell: CECELIA F. MCCOY Deputy City Clerk CECELIAT. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2018, you were appointed to replace Michael Shockley as a City representative of the Roanoke Valley Resource Authority for a four -year term of office, commencing January 1, 2019, and ending December 31, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3115, Code of Virginia (1950), as amended, I am required to furnish members of the Roanoke Valley Resource Authority with a Financial Disclosure Form. State Code provisions further require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned prior to assuming your duties as a member of the Roanoke Valley Resource Authority. Furthermore, Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Jeffrey H. Powell November 6, 2018 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative of the Roanoke Valley Resource Authority. Enclosures pc: Peggy Bishop, Secretary, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012, with application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of November 2018, JEFFREY H. POWELL was appointed to replace Michael Shockley as a City representative of the Roanoke Valley Resource Authority for a four -year term of office, commencing January 1, 2019, and ending December 31, 2022. Given under my hand and the Seal of the City of Roanoke this sixth day of November 2018. Ac4' Vill j" City Clerk STE1111ANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail- clerk(rroanokeva.gov November 6, 2018 Pamela Smith 2308 Highland Farm Road, N. W. Apartment 10 Roanoke, Virginia 24017 Dear Ms. Smith: CECEL.IA F. MCCOY Deputy City Clerk CF.CELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2018, you were appointed to replace Anthony Marc Russell as a member of the City Planning Commission for a four -year term of office, commencing January 1, 2019, and ending December 31, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3115, Code of Virginia (1950), as amended, I am required to furnish members of the City Planning Commission with a form of Disclosure of Real Estate Holdings prior to assuming the duties as a member of the Commission. State provisions further provide that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned prior to assuming your duties as a member of the Commission. Furthermore, Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Pamela Smith November 6, 2018 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the City Planning Commission. Sincerely, yy� vn a Stephanie M. Moon Reynol -S' M City Clerk Enclosures c: Tina Carr, Secretary, City Planning Commission, w/application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of November 2018, PAMELA SMITH was appointed to replace Anthony Marc Russell as a member of the City Planning Commission for a four -year term of office, commencing January 1, 2019, and ending December 31, 2022. Given under my hand and the Seal of the City of Roanoke this sixth day of November 2018. City Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkit;roanokeva.gov November 6, 2018 Frank C. Martin, III 301 Coventry Lane, S. W. Roanoke, Virginia 24014 Dear Mr. Martin: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 5, 2018, you were appointed to replace Angela S. Penn as a member of the City Planning Commission for a four -year term of office, commencing January 1, 2019, and ending December 31, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2-3115, Code of Virginia (1950), as amended, I am required to furnish members of the City Planning Commission with a form of Disclosure of Real Estate Holdings prior to assumina the duties as a member of the Commission State provisions further provide that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned prior to assuming your duties as a member of the Commission. Furthermore, Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Frank C. Martin, III November 6, 2018 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the City Planning Commission. Enclosures c: Tina Carr, Secretary, City Planning Commission, w /application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fifth day of November 2018, FRANK C. MARTIN, 111111, was appointed to replace Angela S. Penn as a member of the City Planning Commission for a four -year term of office, commencing January 1, 2019, and ending December 31, 2022. Given under my hand and the Seal of the City of Roanoke this sixth day of November 2018. STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: eIerk @),roanokeva.gov November 16, 2018 Patrick D. Crandall 2602 Stephenson Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Crandall: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk Your term of office as a member of the Personnel and Employment Practices Commission expired on June 30, 2018. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Personnel and Employment Practices Commission from December 5, 2016 to June 30, 2018. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, a Stephanie M. Moon Reynolds, M City Clerk Enclosure pc: Michele Vineyard, Secretary, Personnel and Employment Practices Commission CERTIFICATE OF APPRECIATION PRESENTED TO Patrick D. Crandall AS A MEMBER OF THE PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION FROM DECEMBER 5, 2016 TO JUNE 30, 2018 ON THIS 16TH DAY OF NOVEMBER , 2018 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: SHERMAN P. LEA, SR. MAYOR ATTEST: ( °-) - pdYt t i)Am STEPHANIE M. MO N �`: DS CITY CLERK STETHAN1E M. MOON REYNOLDS, MMC City Clerk Thomas Powers 329 Darwin Road, S. W. Roanoke, Virginia 24014 Dear Mr. Powers: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(d),roanokeva.gov November 16, 2018 CECELIA F. MCCOV Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk Your term of office as a member of the Human Services Advisory Board will expire on November 30, 2018. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Human Services Advisory Board from November 2, 2015 to November 30, 2018. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Enclosure pc: Teresa I. McDaniel, Secretary, Human Services Advisory Board CERTIFICATE OF APPRECIATION PRESENTED TO Thomas Powers AS A MEMBER OF THE HUMAN SERVICES ADVISORY BOARD FROM NOVEMBER 2.2015 TO NOVEMBER 30.2018 ON THIS 16TH DAY OF NOVEMBER . 2018 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: SHERMAN P. LEA, SR. STEPHANIE M. MOO_ "O S MAYOR CITY CLERK STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011-1536 'telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk(n:roanokeva.gov November 16, 2018 Michael Shockley 1011 Penmar Avenue, S. W. Roanoke, Virginia 24013 Dear Mr. Shockley: CECELIA F. MCCOY Deputy City Clerk CEC'ELIA 7. WEBB, CIVIC Assistant Deputy City Clerk Your term of office as a member of the Roanoke Valley Resource Authority will expire on December 31, 2018. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a representative of the Roanoke Valley Resource Authority from January 1, 2015 to December 31, 2018. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Enclosure pc: Peggy Bishop, Secretary, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012 CERTIFICATE OF APPRECIATION PRESENTED TO Michael B. Shockley AS A MEMBER OF THE ROANOKE VALLEY RESOURCE AUTHORITY FROM JANUARY 1, 2015 TO DECEMBER 31, 2018 ON THIS 16TH DAY OF NOVEMBER , 2018 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: SHERMAN P. LEA, SR. MAYOR ATTEST: ko--t�- hy, . -" I o (u4.a- STEPHANIE M. MO LDS CITY CLERK STEPIIANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANO:KE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fnx: (540) 853 -1145 E -mail: clerk(a)roanokeva.Kov November 16, 2018 Anthony Marc Russell 3282 Allendale Street, S. W. Roanoke, Virginia 24014 Dear Mr. Russell: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk Your term of office as a member of the City Planning Commission will expire on December 31, 2018. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the City Planning Commission from January 1, 2015 to December 31, 2018. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Stephanie M. Moon R olds, MC City Clerk Enclosure pc: Tina Carr, Secretary, City Planning Commission CERTIFICATE OF APPRECIATION PRESENTED TO Anthony Marc Russell AS A MEMBER OF THE CITY PLANNING COMMISSION FROM JANUARY 1, 2015 TO DECEMBER 31, 2018 ON THIS 16TH DAY OF NOVEMBER , 2018 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: r SHERMAN P. LEA, SR. MAYOR ATTEST: STEPHANIE M. MOO t REYN S CITY CLERK