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Home My WebLink AboutCouncil Actions 02-04-19OSBORNE 41373 - 020419 It, �ImAj VUdL1(. 5l iVULS ROANOKE CITY COUNCIL ROANOKE CITY SCHOOL BOARD FEBRUARY 49 2019 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA 1. Call to Order -- Roll Call. • City Council — All present, with Council Member Davis arriving late. • School Board — All present. NOTICE This morning meeting and briefings will be televised live and replayed on RVTV Channel following the 2:00 p.m. session on Friday, February 8 at 7:00 p.m. and Sunday, February 10 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 2. Welcome and Opening Remarks. • Mayor Sherman P. Lea, Sr. • Chairman Annette Lewis 3. Items for Discussion/ Comments by City Council /School Board Trustees. • Highland Park Imagine Me Mentoring Program and Leadership Team presentation. (Vice -Mayor Cobb) 1 At this point, Council Member Davis entered the meeting (9:25 a.m.) • Potential Sister City Lijiang, China and high school student/teacher exchange program. (Vice -Mayor Cobb) • Update on school safety and security. (Mayor Lea and Council Member Bestpitch) • Teacher salaries and Roanoke City's rank in the region. (Mayor Lea) • Update on status of minority employee hiring and retention. (Council Member Price) • Available programs or opportunities for employee advancement. (Council Member Price) • Role of Social Worker. (School Board) • Active Shooter Drill. (School Board) • Fallon Park Update. (School Board) • Update on extending recess time (Osborne) 4. School Board Adjourned —10:57 a.m. City Council recessed —10:57 a.m. AT 11:08 A.M., THE COUNCIL MEETING RECONVENED TO CONSIDER THE FOLLOWING AGENDA ITEMS: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council; and appointments /reappointments of City Council assignments, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (5 -0, Council Members Davis and White -Boyd were not present when the vote was recorded.) At this point, Council Member Davis entered the meeting (11:09 a.m.). A communication from Council Member Michelle L. Davis, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performances of the Council- Appointed Officers, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. (6 -0, Council Member White -Boyd was not present when the vote was recorded.) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of approximately 2.96 acres of City -owned property, located at 2607 Salem Turnpike, N. W., where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (6 -0, Council Member White -Boyd was not present when the vote was recorded.) At this point, Council Member White -Boyd entered the meeting (11:11 a.m.). A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of approximately 3.02 acres of City -owned property, located at 5550 Precision Circle, N. W., and 5540 Precision Circle, N. W., where discussion in open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (7 -0) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss reports or plans related to the security of the Noel C. Taylor Municipal Building, situated at 215 Church Avenue, S. W., Roanoke, Virginia, pursuant to Section 2.2 -3711 (A)(19), Code of Virginia (1950), as amended. (7 -0) (Request withdrawn during Closed Session) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFINGS: • Airport Authority Expansion Remarks received and filed. 15 minutes o Budget/Financial Planning Fiscal Year 2020 - 60 minutes Remarks received and filed. AT 12:16 P.M., THE MAYOR DECLARED THE COUNCIL MEETING IN RECESS UNTIL 2:00 P.M., FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING. 3 ROANOKE CITY COUNCIL REGULAR SESSION FEBRUARY 4, 2019 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. Mayor Lea arrived late. The Invocation was delivered by The Reverend Jenny Call, Chaplain, Hollins University. At this point, Mayor Lea entered the meeting (2:05 p.m.) The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Friday, February 8 at 7:00 p.m., and Sunday, February 10 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com / /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Board of Zoning Appeals — one vacancy Three -year term of office ending December 31, 2021 4 Building and Fire Code Board of Appeals — one vacancy Building Representative term of office ending June 30, 2021 Access the City's homepage to complete an online application for the abovementioned vacancies. NOTE: Expiration of the three -year terms of office of Annette Lewis and Lutheria Smith as Trustees of the Roanoke City School Board ending June 30, 2019. Trustee Lewis is not eligible for reappointment. Information pertaining to the School Board process and application for appointment are available on the City's website and in the City Clerk's Office. Deadline for receipt of applications is Monday, March 11, 2019. For questions and/or additional information, contact the City Clerk's Office at (540) 853 -2541. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Alexandros Filth, 319 -A Mountain Avenue, S. W., appeared before Council with regard to policy and public education. 4. CONSENT AGENDA: (Approved 7 -0, as amended) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. Item C -4 was removed and considered separately due to a personal conflict of Council Member Davis inasmuch as her employer, Boys & Girls Club of Southwest Virginia, Inc., has an interest in a lease transaction with Restoration Housing, who are involved in a transaction related to the vacation and release of the slope easement. 5 C -1 Minutes of the regular meetings of City Council held on Monday, December 17, 2018; Monday, January 7, 2019; and recessed meeting on Wednesday, January 16, 2019. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the City Manager requesting that Council schedule a public hearing to be held on Tuesday, February 19, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to consider the vacation of an existing sight distance easement to benefit development along Blue Hills Drive, N. E. RECOMMENDED ACTION: Concurred in the request. C -3 A communication from the City Manager requesting that Council schedule a public hearing to be held on Tuesday, February 19, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to consider the sale of approximately 0.1145 acres of City -owned property located at Denniston Avenue, S. W., to Oak Tree Ventures, LLC. RECOMMENDED ACTION: Concurred in the request. C -4 REMOVED AND CONSIDERED SEPARATELY. SEE BELOW. C -5 Reports of qualification of Xavier Duckett as a Director of the Economic Development Authority of the City of Roanoke for a four -year term of office, commencing October 21, 2018 and ending October 20, 2022. Oath received by Dr. Nathaniel Bishop as the Roanoke City/Virginia Tech representative of the Regional Airport Commission for a term of office ending March 9, 2021, was in error, and removed. RECOMMENDED ACTION: Received and filed. C -4 A communication from the City Attorney requesting that Council schedule a public hearing to be held on Tuesday, February 19, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to consider the vacation and release of a slope easement held by the City across City -owned property. RECOMMENDED ACTION: Concurred in the request. (6 -0, Council Member Davis abstained from voting.) 11 REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of reimbursement funds from the City of Charlottesville, Virginia, in connection with the Unite the Right Anniversary Rally held from August 10 —13, 2018. Adopted Resolution No. 41373 - 020419 and Budget Ordinance No. 41374-020419. (7 -0) 2. Acceptance of additional funds from the Commonwealth of Virginia in support of an early Supplemental Nutrition Assistance Program issuance for February 2019. Adopted Resolution No. 41375 - 020419 and Budget Ordinance No. 41376-020419. (7 -0) 3. Execution of additional change orders to the contract with Crowder Construction Company in connection with the Roanoke River Greenway "Bridge the Gap" Phase II, Segment 1 Project. Adopted Resolution No. 41377 - 020419. (7 -0) COMMENTS OF THE CITY MANAGER. Leadership College Begins in March • Registration is open for the 2018 Leadership College. • Starting March 21, classes will be held on Thursday evenings for nine weeks at the Noel C. Taylor Municipal Building in Room 159 from 6:00 to 9:00 P.M. • The program is free, but seating is limited. Register online at roanokeva.gov /leadershipcollege or call 853 -1647. City Receives Snowfighting Award • Once again, Roanoke's Public Works Department has received the Salt Institute's Safe and Sustainable Snowfighting Award. Roanoke has won this award every year since 2012. • We are among 55 winter maintenance facilities across the United States and Canada that were recognized with the award. • Recipients must meet or exceed nearly 70 different criteria covering storage, equipment, safety, environmental protection, and service. We appreciate the efforts of all employees who are involved in our snow operations, and their direct influence on ensuring that our schools, businesses, and residents are able to return to normal activities as soon as is practical after a snow event. 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Price announced William Fleming High School, in collaboration with the National Hampton Alumni Association's Roanoke Chapter, will host the 2019 HBCU College Fair on Saturday, February 16, 2019 from 10:00 am until 2:00 pm. This is a free event and open to all ages 10 and up and is sponsored by the Harrison Museum of African American Culture. Mayor Lea inquired about the vacant/abandoned structure in Washington Park; whereby, Assistant City Manager Townsend remarked that the house is in poor condition, and is in danger of collapsing. He agreed to provide additional information to the Council. For inquiries, contact the Assistant City Managers. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. See below. Reappointed Marcus Huffman as a member of the Board of Zoning Appeals for three -year term of office ending December 31, 2021. 8 Reappointed Cindy L. McFall as the City's representative to the Local Office on Aging Advisory Board for a one -year term of office ending February 28, 2020. Council Reappointments Appointed Council Member Djuna Osborne as an Elected Official representative of Roanoke Valley - Alleghany Regional Commission to fill the unexpired term of former Council Member John Garland ending June 30, 2021. Appointed Council Member Patricia White -Boyd as an Elected Official representative of Roanoke Valley- Alleghany Regional Comprehensive Economic Development Strategy Committee to fill the unexpired term of former Council Member John Garland ending March 31, 2020. Appointed Council Member Joseph Cobb as an Elected Official representative of Roanoke Valley Transportation Planning Organization to fill the unexpired term of former Council Member John Garland ending June 30, 2020. Appointed Council Member Osborne as the Council Liaison representative, and Council Member White -Boyd as the Alternate Liaison representative of Roanoke Redevelopment and Housing Authority. 12. RECESSED - 2:36 P.M. At 2:36 p.m., the Council Meeting recessed for continuation of a Closed Meeting in the Council's Conference Room. At 3:29 p.m., the Council Meeting reconvened in the Council Chamber, with Mayor Lea presiding, and all Members of the Council in attendance. CERTIFICATION OF CLOSED MEETING. (7 -0, with the request of the City Manager for the Council to convene in a Closed Meeting to discuss reports or plans related to the security of the Noel C. Taylor Municipal Building, situated at 215 Church Avenue, S. W., withdrawn.) 13. ADJOURNED - 3:31 P.M. W SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., SUITE 452 ROANOKE, VIRGINIA 24011 -1594 TELEPHONE: (540) 853 -2444 FAX: (540) 853 -1145 EMAIL: MAYOR @ROANOKEVA.GOV February 4, 2019 The Honorable Vice -Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Cobb and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES /REAPPOINTMENTS February 4, 2019 Public VACANCIES: Term of office on the Board of Zoning Appeals ending December 31, 2021. Term of office (Building Representative) on the Building and Fire Code Board of Appeals ending June 30, 2021. Unexpired term of office on the Roanoke Valley Greenway Commission ending June 30, 2019. SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Email: clerk @roanokeva.gov February 4, 2019 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: I wish to request a Closed Appointed Officers, pursu amended. MLD:ctw Council Members William D. Bestpitch Joseph L. Cobb Michelle L. Dykstra John A. Garland Djuna L. Osborne Anita J. Price Meeting to discuss the annual performances of the Council - int to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as Sincerely, Vi.tr N4 1 ' 1 .1 4_ _ pw Michelle L. Davis, Chair City Council Personnel Committee ., CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 4, 2019 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of approximately 2.96 acres of City -owned property, located at 2607 Salem Turnpike, N.W., and bearing Official Tax Map No. 2420206, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to X2.2- 3711.A.3, Code of Virginia (1950), as amended. ------ - - - - -- ------- - - - - -- Robert S. owell, Jr. City Manager Distribution: Council Appointed Officers CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 4, 2019 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of approximately 3.02 acres of City -owned property, located at 5550 Precision Circle, N.W. and 5540 Precision Circle, N.W., and bearing Official Tax Map Nos. 6640123 and 6640124, respectively, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2 -371 1 .A.3, Code of Virginia (1950), as amended. - - - -- - -- --------------- - Robert S. Cowell, ,Jr. City Manager Distribution: Council Appointed Officers t, ,-4kOA&h CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 4, 2019 Subject: Request for Closed Meeting I request that City Council hold a closed meeting pursuant to Section 2.2-3711 (A)(19), Code of Virginia (1950), as amended, for the purpose of discussion of reports or plans related to the security of the Noel C. Taylor Municipal Building, situated at 215 Church Avenue, S.W., Roanoke, Virginia. i -- - - - -- ------ - - - - -- Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Sherman Stovall, Assistant City Manager for Operations February 4, 2019 ,1� 11.a. is INN a . Pan . ■ I MM 0 ■ long a M i o i l �1to Agenda • FY 2019 Overview • FY 2020 Development • Capital Improvement Program (CIP) • Next Steps 2 FY 19 General Fund Overview • The FY19 adopted budget is $0.76 million or 0.26% higher than FY18 actual revenues. • Through December, FY 19 revenues have decreased approximately $505,000 or (0.47 %) compared to the same period FY 18 due to increased receipt of Charges for Services, Real Estate Tax, Sales Tax, Meals Tax and others offset by lower revenues received associated with Social Services /CSA, Transient Occupancy and Communications Tax. • Expenditures and obligations through December increased approximately $1.4 million or 1.04% compared to the same period last year, mainly due to the transfer to RCPS, personnel expenses (Public Safety) off -set by the timing of expenses related to CSA /Social Services. 3 FY 2019 Key Local Tax Performance Real Estate $84,560,866 $43,920,838 $84,700,000 $139,134 0.2% Sales 20,707,000 7,275,991 21,300,000 593,000 2.9% Transient 4,500,000 2,176,763 4.680,000 180,000 2.2% Occupancy Prepared Foods 16,500,000 6,938,579 16,830,000 330,000 1.8% & Beverage Cigarette Stamps 2,272,500 1,133,978 2,100,000 (172,500) (7.6 %) Motor Vehicle 2,860,000 666,350 2,900,000 40,000 1.4% License Communica -tions 6,500,000 2,012,034 6,300,000 (200,000) (3.1%) Tax Personal 23,256,000 23,256,000 0 0% Property Business License 12,775,000 12,775,000 0 0% *Other 25,093,000 12,305,315 24,826,800 (266,200) (1.1 %) TOTAL 199,024,366 199,557,800 533,434 0.3% *Other: District Taxes, Public Service Corp, Penalties /Interest, Utilities Tax, Recordation and Probate, Admissions, Franchise Fees, Bank Stock, Delinquent Taxes 11 FY 2019 Net Local Tax Increase Local Tax Growth Downtown District Taxes Visit Virginia's Blue Ridge Net Local Tax Growth RCPS Increase (40 %) (15,600) (67,500) $533,434 450,334 $180,133 61 FY 2019 Key Expenditure Issues • Worker Compensation • Snow Removal - $190k • Public Safety Overtime (Sheriff /Jail, Fire, Police) - $1.3M • Fire Temporary Employee Wages - $120k • Fleet Parts /Sublet Vendor - $380k • Tip Fees - $120k Co FY 2020 Local Tax Estimate Real Estate $82,708,548 $84,560,866 $84,700,000 $87,227,000 $2,666,134 3.15% Sales 21,426,783 20,707,000 21,300,000 21,500,000 793,000 3.83% Transient 5,375,713 4,500,000 4.680,000 4,700,000 200,000 4.44% Occupancy Prepared 16,609,514 16,500,000 16,830,000 16,800,000 300,000 1.82% Foods & Beverage Cigarette 2,152,811 2,272,500 2,100,000 2,200,000 (72,500) (3.2 %) Tax Motor 2,955,266 2,860,000 2,900,000 2,900,000 40,000 1.4% Vehicle License Communica- 6,357,300 6,500,000 6,300,000 6,300,000 (200,000) (3.1 %) tions Tax Personal 22,782,236 23,256,000 23,256,000 23,256,000 0 0.00% Property Business 13,499,995 12,775,000 12,775,000 12,775,000 0 0.00% License *Other 25,329,516 25,093,000 24,826,800 25,028,600 (64,400) (0.3 %) TOTAL 199,197,681 199,024,366 199,557,800 202,686,600 3,662,234 2.98% *Other: District Taxes, Public Service Corp, Penalties /Interest, Utilities Tax, Recordation % and Probate, Admissions, Franchise Fees, Bank Stock, Delinquent Taxes FY 2020 Net Local Tax Increase Local Tax Growth $3,662,234 Downtown District Taxes Visit Virginia's Blue Ridge Performance Agreements Net Local Tax Growth RCPS Increase (40 %) (17,100) (75,000) (80,000) 3,490,134 $11396,054 �3• Preliminary FY 2020 Expenditure Priorities • Total Non - Discretionary Cost Increases: $850,000 — Medical /Dental - $0 — Retirement - $0 — Reserves - $350,000 — Debt Service - $2509000 — Worker Compensation - $2507000 • Other: — Compensation — 1 % Increase - $973,000 — Cash Funded Capital • Capital Building Maintenance • Fleet Replacement • Technology Capital — General Assembly Action 1 Next Steps in FY 20,2.0 Budget Development Process • Offers reviewed by staff • External agency requests reviewed • Budget Committee review and General Fund recommendation development • Budget Committee review of fee adjustment requests • March 4thBudget Briefing preparation 10 Capital Improvement Program • Maintain Current Capital Assets and Infrastructure Investment for Livability and Economic Development — Bridge Program — Curb, Gutter and Sidewalk — Streetscape Projects — Stormwater Improvements — Civic Center — School Maintenance • Targeted Livability Investments — Parks and Recreation Master Plan — Libraries Investments made within parameters of debt policy. 11 FY 2019 -2023 CIP Projects • Buildings — 811 /911 Center —new facility — Capital Building Maintenance — major HVAC , electrical and lighting needs — Fire Facility Master Plan — Station 7 and Station 2 replacements — Library Master Plan — Melrose branch completion, Gainsboro branch refurbishing, new South Roanoke e- Branch, Main Library renovations (Phase II), new storefront branch Countryside — Public Works Service Center — covered storage, large vehicle washhouse, drainage improvements, fencing, parking lot facilities, security camera system, fuel island canopy (over 3 years) • Economic Development — Roanoke Centre for Industry and Technology Improvements — electric lines relocation, greenway connection • Fleet Capital Replacement — Fire and Solid Waste vehicles • Parks and Recreation Master Plan — Rehabilitating and /or replacing amenities — Greenways • School Improvements — Fallon Park new construction, school maintenance upgrades 12 FY 2019 CIP Projects • Streets, Sidewalks, Bridges and Other Infrastructure — Bridge Renovation /Replacement Program — 13th Street over NS SW Rehabilitation, Berkely Road over Glade Creek Replacement, Franklin Road over Norfolk Southern Railway Replacement, Main Street (Wasena) Replacement, Garst Mill over Mud Lick Rehabilitation — Curb, Gutter and Sidewalk Program — Huntington Boulevard NE (Oliver Road to Plantation Road) and others — Passenger Rail Station - construction — Street Improvement Projects — 10th Street NW Phase I & Il, Colonial Avenue, Orange Avenue and King Street — Streetscape Project Improvements — Melrose Avenue from 24th Street to Salem Turnpike Technology Improvements — Phone system replacement, Tax Management System, Digital Radio upgrade • Stormwater Capital Improvements — various improvements • Berglund Center Renovations — Restroom renovations, lighting upgrades, security enhancements, BPAT stage and rigging system replacement, and HVAC improvements 13 FY 2019 -2023 CIP Project 2019 2020 2021 2022 2023 Total RCPS $12,700,000 $5,000,000 $5,000,000 $5,000,000 $5,000,000 $32,700,000 Bridge Renovation 11,000,000 11,000,000 22,000,000 Library Master Plan 670,000 500,000 5,310,000 2,399,000 8,879,000 P &R Master Plan 2,500,000 1,000,000 1,000,000 1,000,000 1,000,000 6,500,000 Civic Center 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 Stormwater Improvements 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 10,000,000 Curb, Gutter and Sidewalk 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 Streetscapes Improvements 500,000 500,000 500,000 500,000 500,000 2,500,000 Fire Facility Master Plan 5,025,000 645,000 7,860,000 13,530,000 911 Center 7,500,000 7,500,000 RCIT Improvements 900,000 900,000 Passenger Rail 2,500,000 2,500,000 Fleet Capital Replacements 1,700,000 1,600,000 600,000 600,000 900,000 5,400,000 Technology Capital 2,205,000 1,500,000 500,000 4,205,000 Public Works Service Center 1,400,000 1,500,000 1,500,000 4,400,000 Capital Building Maintenance 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 TOTALS $41,100,000 $17,600,000 $31,410,000 $29,644,000 $21,260,000 $141,014,000 Excess debt service may be available in some years for one -time capital needs, the Undesignated Fund Balance and the Stabilization Reserve. 14 FY 2020 -2024 Capital Improvement Program • Continuation of Funding in FY 2024 for Existing Projects — Capital Building Maintenance - $1 M — Curb, Gutter & Sidewalk - $1.5M — Fleet Capital Replacements - $TBD — RCPS • $51VI annual allocation • Energy Efficiency project — Stormwater Improvements - $2.OM — Streetscape Improvements — $500,000 0 15 FY 2020 -2024 Capital Improvement Program Existing Projects Requiring Additional Funding — Passenger Rail station — $TBD — Fire Facility Master Plan — escalation cost estimate - $TBD — Public Works Center - Wash house - $1.2M — Technology Capital — Financial system upgrade or replacement - $800,000 -$1.5M — Library Master Plan - Jackson Park upgrades - $TBD — Parks & Recreation Master Plan - $TBD 16 FY 2020 -2024 Capital Improvement Program • Projects Not Currently Programmed or Funded — Transit Facility - $TBD — Campbell Court infrastructure — not to exceed $4M — Downtown Master Plan — Williamson Road Street Improvements — Market Square Pedestrian Bridge Escalator Replacement — Parking Garage 17 Net tax - supported debt as a percentage of the total taxable assessed value will not exceed 4% Net tax - supported general obligation debt service shall not exceed 10% of General Fund expenditures Not less than 60% of the outstanding tax - supported debt will be retired within 10 years Debt Policies 2.65% 2.44% In Compliance In Compliance 8.5% 7.9% In Compliance In Compliance 80.1% 79.2% In Compliance In Compliance IN CIP Funding • March 2018 discussion of a plan of finance for CIP — "Just in Time" approach — Combination of Bond Anticipation Note (BAN) Draw Down Line(s) followed by long -term fixed rate financing • April 2018 BAN issuance — $31,206,000 — Fixed Interest Rate: 2.84% • Experiencing a good match of timing /availability of funds with project spending — YTD Actual Expenses: $24.51VI 19 0 Results of 2018 BAN —Short Term Impact What if 20 Year General Obligation Bonds had been issued for the FY 2018 CIP? Assuming the 2018 BAN is permanently financed in 2021, approximately $5.4 million in reduced cash flow over the life of the 2018 BAN should be realized compared to the traditional approach. Estimated FY 2#18 Traditional Principal Interest Approach'-' Total 2016 Just Principal in Time Interest Approach'-' Total Cash Flow Savings— Total 2018 $0 $0 $0 $0 $ 36,139 $36,139 ($36,139) 2019 1,420,000 1,150,587 2,570,587 0 508,428 508,428 2,062,160 2020 1,420,000 1,117,656 2,537,656 0 832,008 832,008 1,705,648 2021 1,425,000 1,075,056 2,500,056 0 832,008 832,008 1,705,648 Total: $5,437,317 KE 2 $35 0 $30 $25 $20 $15 $10 $5 $0 Impact on Cash Flow Traditional vs Justin Time Approach Estimated 2018 Traditional Approach w $35 c 0 $30 yoti�yoyCyo`, yoti�o ,yoti�yoti�oryo��o�yo��o o oyo3,�o` o o` o`' o�,yo`' Existing Debt Estimated 2018 GO — 2018 Budgeted Debt Service 2018 Just in Time Approach ;25 X20 X15 10 $5 $0 1.... ON N N N N N N N N N M M M M A M M (~M M M d4' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N Existing Debt 1111111111111111112018 BAN & Take Out --2018 Budgeted Debt Service 21 Council Discussion FY 2020 -2024 Priority Projects Just in Time Funding Approach 22 Next Steps • March 4th — Follow -Up Information — Update on Capital Project Planning 23 a CITY COUNCIL AGENDA REPORT OF To: Honorable Mayor and Members of City Council Meeting: February 4, 2019 Subject: Request a Public Hearing for the Release and Vacation of an Existing Sight Distance Easement to benefit Development of Tax Map No. 7160117 along Blue Hills Drive, N.E. Background: The National Bank of Blacksburg is the current owner of property along Blue Hills Drive., N.E. designated as Official Tax Map No. 7160117 that is being developed by Frontier Development, LLC, for a new Starbucks coffee shop. The owner of the site is requesting a release and vacation of an existing sight distance easement that the City has across Official Tax Map No. 7160117, and the grant of a new sight distance easement to the City. The purposes for the request are to allow construction of the proposed Starbucks Coffee Shop on a portion of Official Tax Map No. 7160117 and establish a new sight distance easement to ensure adequate sight distance for vehicles using Blue Hills Village Drive after the new Starbucks Coffee Shop is constructed. The existing Sight Distance Easement to be released and vacated is approximately 10, 002 sq. ft. (Exhibit A attached). Recommended Action: Authorize the scheduling and advertising of a public hearing for the release and vacation of the existing sight distance easement for future development on Official Tax Map No. 7160117 on February 19, 2019 at 7:00 pm, or as soon thereafter as the matter may be reached, or such later date and time as the City Manager may determine. /------------------- '7 Robert S. Cowell, Jr. City Manager Attachment Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Robert Ledger, Acting Director Economic Development Cassandra L. Turner, Economic Development Specialist K p.AUS u� cPRO"Ir+�r V�`�if 5 15'P.11£ AM 1. R3 3209 3710 / n � Ma 1, as 3109 -3110 \ SIGHT DISMACE / EAS£A1£Nr / A6a 1, PGS. 3209 -5210 $v �� 10 � 02ya F) LOT 4 1.5670 ACRES M� , A -- 3210 `. rA PINaI17 NOTES: 1. OWNERS OF RECORD: THE NATONAL BANK OF BLACKSBURG 2. LEGAL REFERENCE: INST. #130014533 3. TAX MAP NUMBER: 7160117 4. PROPERTY MAY CONTAN UNDERGROUND UTILITY SERVICE LINES. 5. NOT ALL IMPROVEMENTS SHOWN HEREON. LINE TABLE L 1 1 N28.56 07 3 15 0' 50' 100' 150' 17-71 r-71 I•a50, 01 -18 -19 Z JOHN R. McADEN n Lic. No.002002 ), FT 1 7.I EASEMENT EXHIBIT PLAT SHOWING AN EXISTING SIGHT DISTANCE EASEMENT TO BE VACATED AND SHOWING A NEW SIGHT DISTANCE EASEMENT AT THE INTERSECTION OF BLUE HILLS DRIVE, N.E. & BLUE HILLS VILLAGE DRIVE, N.E. BEING LOT 4 AS SHOWN ON MAP BOOK 1, PAGES 3209 -3210 , CITY OF ROANOKE. VIRGINIA DATED JANUARY 55 2019 ` JOB /041" =55.' . 4 SCALE: 1" = 50' DRN:MSS 11 �, REVISED 1 -18 -2019 CHK:SCB TEL: 540 - 772 -9580 FAX: 540 -772 -8050 ADD SQUARE FOOTAGE PLANNERS ARCHITECTS ENGINEERS SURVEYORS BALMR Balzer & Associates, Inc. 1208 Corporate Circle Roanoke Va. 24018 & ASSOCIATES C® �7_ 1��IT��Cd:C �7. '1�_L'C,3.'I�ll►l>I�'11�t:I fil�Ift>rl.`L�i{�1 �r�Z- NOTES: 1. OWNERS OF RECORD: THE NATONAL BANK OF BLACKSBURG 2. LEGAL REFERENCE: INST. #130014533 3. TAX MAP NUMBER: 7160117 4. PROPERTY MAY CONTAN UNDERGROUND UTILITY SERVICE LINES. 5. NOT ALL IMPROVEMENTS SHOWN HEREON. LINE TABLE L 1 1 N28.56 07 3 15 0' 50' 100' 150' 17-71 r-71 I•a50, 01 -18 -19 Z JOHN R. McADEN n Lic. No.002002 ), FT 1 7.I EASEMENT EXHIBIT PLAT SHOWING AN EXISTING SIGHT DISTANCE EASEMENT TO BE VACATED AND SHOWING A NEW SIGHT DISTANCE EASEMENT AT THE INTERSECTION OF BLUE HILLS DRIVE, N.E. & BLUE HILLS VILLAGE DRIVE, N.E. BEING LOT 4 AS SHOWN ON MAP BOOK 1, PAGES 3209 -3210 , CITY OF ROANOKE. VIRGINIA DATED JANUARY 55 2019 ` JOB /041" =55.' . 4 SCALE: 1" = 50' DRN:MSS 11 �, REVISED 1 -18 -2019 CHK:SCB TEL: 540 - 772 -9580 FAX: 540 -772 -8050 ADD SQUARE FOOTAGE PLANNERS ARCHITECTS ENGINEERS SURVEYORS BALMR Balzer & Associates, Inc. 1208 Corporate Circle Roanoke Va. 24018 & ASSOCIATES To: Honorable Mayor and Members of City Council Meeting: February 4, 2019 Subject: Request to Schedule a Public Hearing for the Sale of Approximately 0.1145 Acres of City -Owned Property located at 0 Denniston Avenue, S.W. bearing Official Tax Map Number 1330606 Background: The City of Roanoke proposes to sell a portion of city owned land, being an approximate 0.1145 Acres along the northwest boundary of Official Tax Map Number 1330606, located at 0 Denniston Avenue, S.W. as shown on a certain plat titled in part "Plat Showing Right -of -Way Vacation, Right -of -Way Dedication, Resubdivision and Combination for the City of Roanoke " prepared by Mattern and Craig, dated November 14, 2018 (the "Property ") to Oak Tree Ventures, LLC, a Virginia Limited Liability Corporation, or its permitted assigns ( "Buyer "). The Buyer, which owns the adjacent parcel containing the Village Grill restaurant, proposes to pay $12,319.42 for the Property for the purpose of consolidating restaurant operations. The unit price of $2.47 per square foot is in accordance with the value established by an appraisal commissioned by the City for Official Tax Map Number 1330606. Official Tax Map Number 1330606 was acquired in October 2018 by the City of Roanoke from Village Green, LLC, for the purpose of reconstructing Fire Station 7 along Memorial Avenue. During a stakeholder public input process, the Buyer expressed interest in purchasing the Property, which is a strip of land located directly behind Village Grill restaurant. The Buyer has been using the Property for restaurant operations with the permission of Village Green, LLC. The Property is of limited use to the City, will not be used for the Fire Station 7 reconstruction, does not contain City right of way frontage, and is visually hidden from public view. The Property was excluded from the restrictive covenants which were placed on Official Tax Map Number 1330606 as a condition of the City's purchase of the parcel from Village Green, LLC. A public hearing is required for the sale of city -owned property. Subject to City Council's concurrence with this request, a copy of the proposed Contract will be placed with the City Clerk for review prior to the public hearing. Pursuant to the requirements of State Code, notice of the public hearing must be advertised at least seven days prior to the public hearing. Recommended Action: Authorize the scheduling and advertising of the proposed sale of the Property for a public hearing on February 19, 2018 at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine at his discretion.._ ------------- - - - - -- - -- - - - Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman Stovall, Assistant City Manager David Hoback, Fire /EMS Chief Amelia C. Merchant, Director of Finance Luke Pugh, City Engineer 2 Daniel J. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011.1595 The Honorable Mayor and Members of City Council Roanoke, Virginia TELEPHONE 540 - 853 -2431 FAX 540 - 853.1221 EMAIL: cityatty @roanokeva.gov February 4, 2019 Timothy R. Spencer David L. Collins Heather P. Ferguson Laura M. Carini Douglas P. Barber, Jr. Assistant City Attorneys Re: Request for Authorization and Advertisement of Public Hearing for the Vacation and Release of a Slope Easement Held by the City Across Official Tax Map No. 4010601 Dear Mayor Lea and Members of Council: Background: The City of Roanoke is the holder of a slope easement across real property designated as Official Tax Map No. 4010601, located at 202 Campbell Avenue, S.E., Roanoke, Virginia, immediately adjacent to Williamson Road, and owned by Pinnacle Properties VA, LLC ( "Pinnacle "). Pinnacle desires to develop this parcel, and has requested that the City vacate its interests in the slope easement in order to allow the development of such parcel to proceed. Because the slope easement provides support to help maintain the structural integrity of the adjacent portion of Williamson Road, the property owner has agreed to convey to the City another easement across the same parcel wherein a retaining wall will be installed for the purpose of providing support to Williamson Road. Considerations: Pursuant to state law, a public hearing is required to be held by the governing body before a locality may vacate any of its interests in real property. The public hearing must be advertised at least one time in a newspaper of general circulation, at least seven (7) days prior to the public hearing. Recommended Action: Authorize the advertisement and scheduling of a public hearing to be held on February 19, 2019, at 7:00 p.m. or as soon thereafter as time permits, or at such later date and time as determined by the City Manager, for City Council to consider this matter. cerely, aniel M City Att i DJC /lsc c: Sherman M. Stovall, Acting City Manager R. Brian Townsend, Assistant City Manager for Community Development Evelyn Powers, City Treasurer Sherman Holland, Commissioner of Revenue Jill Caldwell, Tax Compliance Officer Susan Lower, Director of Real Estate Valuation Christopher Chittum, Director, Department of Planning, Building and Development Luke Pugh, City Engineer David L. Collins, Assistant City Attorney STATEMENT OF CONFLICT OF INTEREST I, Michelle L. Davis, state that I have a personal interest in the agenda item C -4 of the 2:00 p.m. Session of City Council on February 4, 2019, regarding a communication from the City Attorney requesting that Council schedule a public hearing to be held on Tuesday, February 19, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to consider the vacation and release of a slope easement held by the City across City -owned property, because my employer, Boys & Girls Clubs of Southwest Virginia, Inc., has an interest in a lease transaction with Restoration Housing, or its assigns, and members of Restoration Housing are involved in a transaction related to the vacation and release of the slope easement. Therefore, pursuant to Virginia Code Section 2.2- 3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 4t" day of February, 2019. J,►� l Q �. o� C (Seal) Michelle L. Davis, Council Member STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540)853 -2541 Fax: (540) 853 -1145 E-mail: clerk(i)roaaokeva.gov February 5, 2019 Harwell M. Darby, Jr., Secretary Economic Development Authority Glenn, Feldmann, Darby and Goodlatte 37 Campbell Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Darby: CE:CELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CIVIC Assistant Deputy City Clerk This is to advise you that Xavier Duckett has qualified as a Director of the Economic Development Authority for a four -year term of office, commencing October 21, 2018 and ending October 20, 2022. Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Xavier Duckett, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Director of the Economic Development Authority of the City of Roanoke for a four -year term of office, commencing October 21, 2018 and ending October 20, 2022, according to the best of my ability. (So help me God.) XAVIER DUCK TT The foregoing oath of office was taken, sworn to, and subscribed before me by Xavier Duckett this � day of G UCr 1018. Brenda S. Hamilton, Clerk of the Circuit Court g , Clerk 6 �'e7 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of February, 2019. No. 41373 - 020419. A RESOLUTION authorizing acceptance of certain funds from the Virginia Department of Emergency Management, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Emergency Management funds in the amount of $9,705.93 to offset the expenses for assistance for International Police Mountain Bike Association (IPMBA) certified bicycle officers to assist with crowd control and site security and to provide assistance to the City of Charlottesville for the upcoming Unite the Right anniversary rally from August 10 -13th, 2018, as more particularly described in the City Council Agenda Report dated February 4, 2019. 2. The City Manager is hereby authorized to accept, execute and file, on behalf of the City, any documents setting forth the conditions of such funding in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding. R -EMS reimbursement.1.29.19.doe ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of February, 2019. All,+ No. 41374- 020419. AN ORDINANCE appropriating funding from the City of Charlottesville on behalf of Virginia Department of Emergency Management (VDEM) for the purpose of providing assistance for Unite the Right anniversary rally, amending and reordaining certain sections of the 2018 -2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Regular Employee Salaries Overtime Wages Training and Development Revenues VDEM Charlottesville Summer FY19 35- 640 - 3778 -1002 $ 4,054 35- 640 - 3778 -1003 4,857 35- 640 - 3778 -2044 795 35- 640 - 3778 -3778 9,706 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: ..1 I 11 City Clerk. u CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: February 4, 2019 Subject: Acceptance of Reimbursement Funds from the City of Charlottesville Background: In the summer of 2018, Virginia Department of Emergency Management sent a request ( #VA -S- 2018 -08 -0012) to identified resources to provide assistance to the City of Charlottesville for the upcoming Unite the Right anniversary rally from August 10-1311, 2018. The mission was for International Police Mountain Bike Association (IPMBA) certified bicycle officers to assist with crowd control and site security. Sergeant Chris Ramey led a team of six officers during their deployment to Charlottesville. They incurred expenses totaling $9,705.93. The expenses included: Regular Time Overtime Gas /Mileage Meals /Tips Recommended Action: Authorize the City Manager to accept documents, approved as to form by th $4,053.97 $4,856.97 $552.20 $242.79 ethe reimbursement and file any City Attorney, setting forth the conditions of the VDEM deployment, and to furnish such additional information as may be required. Adopt the accompanying budget ordinance to establish a revenue estimate for VDEM deployment and to appropriate funding in the amount of $9,705.93 into an account established in the Grant Fund by the Director of Finance. - ----- - -r - -- --- ----- - - - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Finance Timothy S. Jones, Chief of Police State Mission Reimbursement Form (R -1) Event: Charlottesville Summer 2018 Submitted to the Virginia Department of Emergency Management Date: 09/07/18 By the Assisting Party of: Charlottesville Police Department Form W -9 Enclosed: ❑ Yes ® No For Services Specified in State Mission No: VA -S- 2018 -08 -0012 Copies of Receipts and Payment Vouchers for Each Claim are attached: ® Yes ❑ No Personnel Costs: Regular Time 1 4,053.97 Overtime 4,856.97 Employer Share of Fringe Benefits included Total Personnel Costs 1 8,910.94 Travel Costs Air Travel Auto Rental / Gas / Mileage Lodging Government Vehicle Costs Meals / Tips Total Travel Costs Equipment Costs Contractual Costs Commodities Other Costs (Explain in Remarks) Grand Total Remarks 552.20 242.79 794.99 9,705.93 Certified & Authorized By: Andrew H. Pulley, Jr Signature: Title: Lieutenant Date: 09/07/18 The Authorized official of the Assisting Party certifies that the totals for each category/claim are exact costs expended by the Assisting Party to perform the services requested. All additional supporting documentation not included with this claim will be maintained by the Assisting Party for a period of three (3) years following the above date of submission and may be obtained for audit purposes by notifying the Assisting Party authorized official named herein. 1/23/2019 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of February, 2019. No. 41375 - 020419. A RESOLUTION authorizing the acceptance of funding for the Virginia's Supplemental Nutrition Assistance Program (SNAP) to the City of Roanoke from the Virginia Department of Social Services (VDSS) to be used by the City of Roanoke Department of Social Services (DSS) to support local overtime that may be necessary for the change in the February issuance of SNAP benefits, and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts funding in the amount of $16,866.20 from the VDSS, with a local match required from the City in the amount of $3,093.80, thereby making a total funding of $19,960, to be used by DSS for SNAP to support local overtime that may be necessary for the change in the February issuance of SNAP benefits, as more particularly described in the City Council Agenda Report dated February 4, 2019. 2. The City Manager is hereby authorized to accept, execute, and file on behalf of the City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding. A TEST: City Clerk R- accept funding -SNAP Program (2.4.19) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of February, 2019. No. 41376 - 020419. AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for expansion of Virginia's Supplemental Nutrition Assistance Program (SNAP) as set forth by the Virginia General Assembly, amending and reordaining certain sections of the 2018- 2019 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 General Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Overtime Wages FICA Refugee Resettlement Revenues Social Services General Administration 01- 630 - 5311 -1003 $ 18,542 01- 630 - 5311 -1120 1,418 01 -630- 5311 -3150 (3,094) 01- 110 - 1234 -0676 $ 16,866 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: co.7 Lam' City Clerk. dust CITY COUNCIL AGENDA REPORT � ra8 To: Honorable Mayor and Members of City Council Meeting: February 4, 2019 Subject: Appropriation of Funding for SNAP Program Background: Virginia's Supplemental Nutrition Assistance Program (SNAP) recipients will receive their February food benefits early due to the previous federal government shutdown. This change affected all SNAP recipients in Virginia scheduled to receive benefits during the first week of February, regardless of usual issuance date. The early issuance occurred on January 17, 2019. Additional overtime funding in the amount of $19,960 was added for the City of Roanoke Department of Social Services' use, primarily to support local overtime that may be necessary for the change in the February issuance of SNAP benefits. Considerations: These funds were placed in VDSS budget line 855 (Staff and Operations) to expedite locality access to them, so they therefore carry a 15.5% local match of $3,094. This emergency situation developed so quickly that there was insufficient time to set up a special budget line with no local match (a process which requires federal cost allocation plan approval). City Council authorization is needed to accept and appropriate the funding. Recommended Action: Authorize the City Manager to accept the present amount of $19,960 in funding from the Commonwealth of Virginia for the support of an early SNAP issuance for February, 2019. Adopt the accompanying budget ordinance to increase the revenue estimate in the amount of $16,866, appropriate $19,960 to the expenditure account for Social Services programs, and re- appropriate $3,094 from Account No. 01 -630- 5311-0531-3150 to account for the local match. Robert S. Cowell, jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Steven W. Martin, Director of Human /Social Services #CM 19 -00012 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of February, 2019. No. 41377 - 020419. A RESOLUTION authorizing the City Manager's issuance and execution of additional change orders to the City's contract with Crowder Construction Company, for additional construction services for the Roanoke River Greenway "Bridge the Gap" Phase II, Segment 1 Project; and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such contract, as amended. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized, for and on behalf of the City, to issue and execute additional change orders as may be necessary to the City's contract with Crowder Construction Company, in an amount not to exceed an additional $160,203.77, including Change Orders in the amount of $150,203.77, for additional construction services for the Roanoke River Greenway "Bridge the Gap" Phase II, Segment 1 Project, all as more fully set forth in the City Council Agenda Report dated February 4, 2019. 2. The form of such Change Orders and any additional change orders shall be approved by the City Attorney. 3. The Change Orders and such additional amendments, shall provide authorization for additions to the work, with an increase in the amount of the Contract, and provide that the total amount of the Change Orders and such other amendments will not exceed an additional $160,203.77, all as set forth in the above mentioned City Council Agenda Report. 1 4. The City Manager is further authorized to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of the Contract, as amended by the Change Orders and any such additional amendments. Such documents shall be approved as to form by the City Attorney. ATTEST: City Clerk. R- Crowder Construction Company CO (2.4.19) 2 x ` CITY COUNCIL AGENDA REPORT �F r To: Honorable Mayor and Members of City Council Meeting: February 4, 2019 Subject: Roanoke River Greenway "Bridge the Gap" Phase II, Segment 1 Project - Authorization of Additional Change Orders to Contract with Crowder Construction Company Background: The second phase of the 2.7 -mile Roanoke River "Bridge the Gap" Greenway extends from Aerial Way Drive to Bridge Street. This phase was further divided into two construction segments. The City has completed Segment 1 between Aerial Way Drive and the Norfolk Southern (NS) Materials Yard. This segment included construction of three bridge abutments and a pier for the river crossing between Aerial Way and the Materials Yard. The final segment from the NS Materials Yard to Bridge Street, Segment 2, is pending final negotiations of land rights. The City entered into a contract with Crowder Construction Company in the amount of $3,207,694 for this Segment 1 portion of the greenway project. Change Orders processed to date total $876,221.08 for additional costs due to karst soil conditions, and construction of a fourth bridge abutment needed for a second bridge crossing in the future Segment 2 project. Considerations: Known outstanding, additional change order items on this project total $150,203.77 for the adjustment, or true -up, of the contract quantities for the various overruns and underruns associated with the project. The true -up change order includes overruns for subsurface installation of drilled shafts. The overruns were attributed to karst or cavernous soil features associated with the project site. The true -up change order also includes the concrete and reinforcement quantities for the pier platform on the south side of the river that connect Bridges 1, 2, and 3. In addition to the above total of $150,203.77, other expenses connected with the project may necessitate variations in the contract quantities. Therefore, future change orders may be needed to the contract with Crowder Construction Company as the project reconciliation moves to completion. However, the total of such other change orders is not expected to exceed an additional $10,000 over and above the previously mentioned $150,203.77. Total Change Orders should not exceed $160,203.77. Funding is available in the project account 08- 620 -9201, Roanoke River Greenway - Bridge the Gap. Recommended Action: Authorize the City Manager to execute additional change orders as mentioned above, approved as to form by the City Attorney, to the City's contract with Crowder Construction Company in an amount not to exceed $160,203.77 for additional construction services, including change orders for $150,203.77 as set forth above. Authorize the City Manager to to documents, as may be necessar y administration, and enforcement o f mentioned contract with Crowder contract itself. Robert S. Cowell, Jr. City Manager ke such actions and to execute such to provide for the implementation, all such change orders to the above - Construction Company, as well as the Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Luke E. Pugh, City Engineer Michael Clark, Director of Parks and Recreation STEPIIANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(droanokeva.gov CECELIA F. MCCOY Deputy City Clerk February 5, 2019 CECELIA T. WEBB, CMC Assistant Deputy City Clerk Marcus Huffman 3079 Ordway Drive, N. W. Apartment D Roanoke, VA 24017 Dear Mr. Huffman: At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 4, 2019, you were reappointed as a member of the Board of Zoning Appeals for a three -year term of office ending December 31, 2021. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Board of Zoning Appeals. Since ly, Stephanie M. Moon Reynolds, I`6rIMC City Clerk Enclosures pc: Donna Payne, Secretary, Board of Zoning Appeals COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of February 2019, MARCUS HUFFMAN was reappointed as a member of the Board of Zoning Appeals for a three -year term of office ending December 31, 2021. Given under my hand and the Seal of the City of Roanoke this fifth day of February 2019. 7 City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. w., Suite 456 Roanoke, Virginia 24011 -1536 Telephone. (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(n)ronnokeva.gov STEPHANIE M. MOON REYNOLDS, MMC City Clerk February 5, 2019 Cindy L. McFall 1224 Franklin Road, S. W., #4 Roanoke, Virginia 24016 Dear Ms. McFall: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 4, 2019, you were reappointed as the City representative to the Local Office on Aging Advisory Board for a one -year term of office ending February 29, 2020. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, 1 am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a City representative to the Local Office on Aging Advisory Board. Since ly, WA�'9� ,. Stephanie Moon Reynolds, MM City Clerk Enclosures pc: Ron Boyd, Chief Executive Officer, Local Office on Aging, P. O. Box 14205, Roanoke, Virginia 24038 COMMONWEALTH OF VIRGINIA ) ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of February 2019, CINDY MCFALL was reappointed as the City representative to the Local Office on Aging Advisory Board for a one -year term of office ending February 29, 2020. 2019. Given under my hand and the Seal of the City of Roanoke this fifth day of February �n. �_�Ur ��'g UU, City Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCa)roanokeva.gov February 5, 2019 The Honorable Djuna L Council Member Roanoke, Virginia Osborne Dear Council Member Osborne: CECELIA E MCCOV Deputy City Clerk CECFLIA T. WEBB, CIVIC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 4, 2019, you were appointed to serve as an Elected Official r @presentative to the Roanoke Valley - Alleghany Regional Commission to fill the unexpired term of former Council Member John Garland ending Ju ne It IS► iwa „civvvv... — - Enclosed you will find a Certcate of your app ointment . Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, 1 am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City Council's representative to the Roanoke Valley - Alleghany Regional Commission, Sincerely, Ai 0- . oe" Stephanie M. Moon Reynd-14s, MM City Clerk Enclosures c: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010 COMMONWEALTH OF VIRGINIA ) } To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of February 2019, DJUNA L. OSBORNE was appointed as an Elected Official representative to the Roanoke Valley- Alleghany Regional Commission to fill the unexpired term of former Council Member John Garland ending June 30, 2021. Given under my hand and the Seal of the City of Roanoke this fifth day of February 2019. City Clerk - STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(n),roanokeva.gov February 5, 2019 The Honorable Patricia White -Boyd Council Member Roanoke, Virginia Dear Council Member White -Boyd: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 4, 2019, you were appointed to serve as an Elected Official representative to the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee to fill the unexpired term of former Council Member John Garland ending March 31, 2020. Inasmuch as a Statement of Economic Interest is on file in the City Clerk's Office, it is not necessary for you to have an Oath or Affirmation of Office administered. Enclosed you will find a Certificate of your appointment. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as an elected official to the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee. Sincerely, y" Stephanie M. Moon Reynolds, MMC City Clerk Enclosures c: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of February 2019, PATRICIA WHITE -BOYD was appointed as an elected official to the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee to fill the unexpired term of former Council Member John Garland ending March 31, 2020. Given under my hand and the Seal of the City of Roanoke this fifth day of February 2019. City Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk The Honorable Joseph Vice -Mayor Roanoke, Virginia Dear Vice -Mayor Cobb: CITY OF ROANOKE OFFICE OF THE CI'T'Y CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 240.11 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 F -mail: clerk@,roanokeva.gov L. Cobb February 5, 2019 CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 4, 2019, you were appointed to serve as an Elected Official representative to the Roanoke Valley Transportation Planning Organization to fill the unexpired term of former Council Member John Garland ending June 30, 2020. Inasmuch as a Statement of Economic Interest is on file in the City Clerk's Office, it is not necessary for you to have an Oath or Affirmation of Office administered. Enclosed you will find a Certificate of your appointment. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as an elected representative to the Roanoke Valley Transportation Planning Organization. Sincerely, ..rte Stephanie M. Moon Rey s, City Clerk Enclosures c: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) 1, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of February 2019, JOSEPH L. COBB was appointed as an Elected Official representative to the Roanoke Valley Transportation Planning Organization to fill the unexpired term of former Council Member John Garland ending June 30, 2020. Given under my hand and the Seal of the City of Roanoke this fifth day of February 2019. City Clerk -� STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk@roanokeva.gov February 5, 2019 Glenda Edwards -Goh, Executive Director Roanoke Redevelopment and Housing Authority 2624 Salem Turnpike, N. W. Roanoke, Virginia 24017 Dear Ms. Edwards -Goh: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, February 4, 2019, Council Member Djuna L. Osborne was appointed as the Council Liaison, along with Council Member Patricia White -Boyd as the Alternate Liaison. Sincerely, Stephanie M. Moon Reynol , MMC City Clerk pc: The Honorable Djuna L. Osborne, Council Member The Honorable Patricia White -Boyd, Council Member