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HomeMy WebLinkAboutCouncil Actions 04-01-19ROANOKE CITY COUNCIL INFORMAL SESSION APRIL 1, 2019 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA Call to Order -- Roll Call. Mayor Lea was absent. Welcome. Vice -Mayor Joseph L. Cobb. NOTICE DAVIS 41410- 040119 This morning meeting and briefings will be televised live and replayed on RVTV Channel following the 2:00 p.m. session on Thursday, April 4 at 7:00 p.m. and Saturday, April 6 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from the City Manager requesting that Council convene in a Closed Meeting for discussion and consideration of the acquisition of real property for public purposes, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (6 -0) A communication from the City Manager requesting that Council convene in a Closed Meeting for discussion and consideration of the acquisition of real property for public purposes, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (6 -0) 1 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of an approximately 1 -acre portion of City -owned property located at 2424 Brambleton Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended (6 -0) A communication from the Vice -Mayor requesting that Council convene in a Closed Meeting to discuss various vacancies on authorities, boards, commissions, and committees appointed by the Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended. (6 -0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE VICE -MAYOR AND MEMBERS OF COUNCIL. NONE. AT 9:05 A.M., THE COUNCIL MEETING STOOD IN RECESS FOR A LEGISLATIVE COMMITTEE MEETING IN THE COUNCIL CHAMBER. AT 10:15 A.M., THE COUNCIL MEETING RECONVENED IN THE COUNCIL CHAMBER, VICE -MAYOR COBB PRESIDING, AND ALL MEMBERS OF COUNCIL IN ATTENDANCE, WITH THE EXCEPTION OF COUNCIL MEMBER WHITE -BOYD. BRIEFINGS: • Budget/Financial Planning Fiscal Year 2020 - 90 minutes Remarks received and filed. During the discussion of the Park and Recreation Fee Compendium, Council Member White -Boyd reentered the meeting (10:33 a.m.) AT 11:36 A.M., THE COUNCIL MEETING WAS DECLARED RECESS FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING; AND THEREAFTER TO BE RECONVENED AT 2:00 P.M. IN THE COUNCIL CHAMBER. 2 ROANOKE CITY COUNCIL REGULAR SESSION APRIL 1, 2019 2:00 P.M. CITY COUNCIL CHAMBER 1. Call to Order - -Roll Call. Mayor Lea was absent. The Invocation was delivered by The Reverend Kevin Kinsey, Pastor, Central Church of the Brethren. The Pledge of Allegiance to the Flag of the United States of America was led by Vice -Mayor Joseph L. Cobb. Welcome. Vice -Mayor Cobb. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, April 4 at 7:00 p.m., and Saturday, April 6 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com / /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Architectural Review Board — one vacancy Four -year term of office ending October 1, 2023 Board of Zoning Appeals — one vacancy Unexpired term of office ending December 31, 2021 3 Economic Development Authority — two vacancies Four -year terms of office ending October 20, 2022 Roanoke Arts Commission — two vacancies Three -year terms of office ending June 30, 2022 Roanoke Redevelopment and Housing Authority one vacancy Four -year term of office ending August 31, 2023 Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: A proclamation declaring April 2019 as Fair Housing Month. Presented ceremonial copy of proclamation to Lara Burleson, Community Resources Program Specialist. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Julie Wagner, 2630 Grandin Road, S. W., appeared before the Council regarding the Intimate Partner Violence Screening Program (I.P.V.). Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council regarding budget priorities. Brian McConnell, 32 Elm Avenue, S. W., appeared before the Council regarding the lack of good sound leadership in Roanoke. Ricky Davis, 402 4t" Street, S. E., appeared before the Council to express concern regarding the alleged misappropriation of funds by the Rescue Mission and the treatment of the homeless. 4 4. CONSENT AGENDA: (APPROVED 6 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 Minutes of the regular meeting of City Council held on Monday, March 4, 2019. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, April 15, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to consider a request of Appalachian Power Company to acquire a 10 -foot wide easement across City -owned property located at 502 19th Street, S. E. RECOMMENDED ACTION: Concurred in the request. C -3 Annual Report of the Commissioner of the Revenue for the City of Roanoke for calendar year 2018. RECOMMENDED ACTION: Received and filed. C -4 Minutes of the Audit Committee held on Wednesday, December 12, 2018. RECOMMENDED ACTION: Received and filed. C -5 Reports of qualification of the following individuals: William Modica as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2022; Crystal Hall as a member (Public /Government) of the Youth Services Citizen Board for a term of office ending June 30, 2021; Aisha Johnson as the City's Technical Advisor representative of the Roanoke Valley- Alleghany Regional Comprehensive Economic Development Strategy Committee for a term of office ending March 31, 2020; and 5 Peter Volosin and Stephen Grammer as members of the Fair Housing Board for three -year terms of office, each, ending March 31, 2022. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Presentation by Compress & Shock Foundation to share information with regard to the program and activities. Jack Perkins, MD, Founder and Executive Director, Spokesperson. (Sponsored by Council Member Davis and Council Member Osborne) Received and filed. b. Presentation by Sexual Assault Response and Awareness (SARA) to highlight program services and initiatives. Teresa Berry, Executive Director, Spokesperson. (Sponsored by Vice -Mayor Cobb and Council Member Patricia White -Boyd) Received and filed. C. Annual Report of the City Treasurer's Office for Calendar Year 2018. Evelyn W. Powers, City Treasurer, Spokesperson. (Sponsored by the City Manager) Received and filed. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: • Citizen Survey Results - 30 minutes Received and filed. • Public Art Project Updates - 15 minutes Received and filed Prior to comments by the Council Members regarding the public art project updates, Council Member Davis left the meeting (4:12 p.m.). 6 ITEMS RECOMMENDED FOR ACTION: Amendment of the City Code to include River's Edge Sports Complex — South as a "designated park facility" where alcoholic beverages may be possessed and consumed. Adopted Ordinance No. 41410 - 040119. (5 -0, Council Member Davis and Mayor Lea were absent). 2. Appropriation of funds for the Roanoke River Greenway Bridge across Barnhardt Creek Project. Adopted Budget Ordinance No. 41411 - 040119. (5 -0, Council Member Davis and Mayor Lea were absent). 3. Appropriation of funds for the Tinker Creek Greenway Trail from Fallon Park to Mason Mill Park. Adopted Budget Ordinance No. 41412 - 040119. (5 -0, Council Member Davis and Mayor Lea were absent). 4. Acquisition of real property rights in connection with the Bruceton Road, S. W., Stormwater Maintenance Project. Adopted Ordinance No. 41413 - 040119. (5 -0, Council Member Davis and Mayor Lea were absent). 5. Acquisition of real property rights in connection with the Sweetbrier Avenue, S. W., Stormwater Improvement Project. Adopted Ordinance No. 41414 - 040119. (5 -0, Council Member Davis and Mayor Lea were absent). 6. Acquisition of real property rights in connection with the recently authorized Stormwater Utility Flood Mitigation Program; and acquisition of property rights in connection with other current practices and procedures for stormwater programs. Adopted Ordinance No. 41415 - 040119 and Budget Ordinance No. 41416- 040119. (5 -0, Council Member Davis and Mayor Lea were absent). 7. Authorization to establish the Percentage Reduction for Personal Property Tax Relief for the 2019 Tax Year. Adopted Resolution No. 41417 - 040119. (5 -0, Council Member Davis and Mayor Lea were absent). 8. Acceptance of a donation of an electric vehicle charger from EVgo Services, LLC, for installation at the Berglund Center. Adopted Resolution No. 41418 - 040119. (5 -0, Council Member Davis and Mayor Lea were absent). COMMENTS OF THE CITY MANAGER. The City Manager shared the following comments: Open House Community Meetings • There are two remaining Open House Community Meetings to invite citizen input on the city's Comprehensive Plan 2020 -2040: • Tuesday, April 2 — Main Library, 11:30 a.m. to 1:30 p.m. • Wednesday, April 3 — Williamson Road Branch Library, 5:00 p.m. to 7:00 p.m. • Feedback from these meetings, as well as meetings with stakeholder groups and focus groups, will be used to create a draft plan. Budget Process • City Council received an update on the City's Budget development process this morning. 1 want to remind citizens that: • The Recommended Fiscal Year 2020 Budget will be presented to City Council on April 15. • Public Hearings on the Budget and Tax Rates will be held on April 25. • On May 6, Council will hold a Budget Study. • City Council will vote to adopt the Fiscal Year 2020 Budget on May 13. Blue Ridge Marathon Returns to Roanoke • Saturday, April 13, 7:35 a.m. is the race start time. • The Full Marathon, Half Marathon, Anthem Star 10K, all start on Jefferson Street (outside Elmwood Park) • The Foot Levelers Blue Ridge Marathon Series has earned its title as "America's Toughest Road Marathon" by challenging runners with over 7,430 ft. in elevation change, more than any other road marathon in the United States. • This race is the only marathon that runs along the famously scenic Blue Ridge Parkway. Proceeds benefit the Parkway and local charities. More information is available at www.blueridgemarathon.com 8 Down by Downtown Music Festival • This Festival coincides with Foot Levelers Blue Ridge Marathon race weekend. • Dates: Thursday, April 11 through Sunday, April 14 • It features four days of music, with shows at venues throughout downtown Roanoke • Many of the events are free, but some do have cover charges or tickets. Information about specific performances is available at www.downbvdowntown.com 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. A Resolution urging the General Assembly of the Commonwealth of Virginia to adopt the Governor's Recommendation for amendments to HB 2718 to provide a funding mechanism dedicated to critical improvements to the Interstate 81 Corridor. Adopted Resolution No. 41419 - 040119 (5 -0, Council Member Davis and Mayor Lea were absent). 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Vice -Mayor and Members of City Council. Council Member Bestpitch announced the Kiwanis Club of Roanoke will host Annual Prayer Breakfast, which will take place on the National Day of Prayer on May 2 at the Elks Club at 7:00 a.m.; and Kiwanis Pancake and Auction Day on May 11 from 7:00 a.m. — 1:00 p.m., at the Berglund Center. Council Member Price called attention to the Unleashed Empowerment Conference for young ladies, held on March 30 at Hollins University. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. 0 CERTIFICATION OF CLOSED MEETING. (5 -0). Appointed Douglas Coffman to replace Robert L. Price, III, as a member (Builder) of the Building and Fire Code Board of Appeals for a term of office ending June 30, 2021. Reappointed Sheriff Tim Allen and Deputy Chief Eric Charles (Police Chief Designee) as members of the Court Community Corrections Program Regional Community Criminal Justice Board for three -year terms, each, ending June 30, 2022. Appointed Luke Priddy to replace Claude J. Page, III, as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2022. Appointed Cheryl Cobbs as a member of the Roanoke Cultural Endowment Board of Directors to fill the unexpired term of office of Patice Holland ending December 31, 2020. Reappointed Stephen Ambruzs as a member of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2022. Reappointed the Honorable Joseph L. Cobb as a representative of the Total Action for Progress Board of Directors (TAP) for a one -year term of office ending June 30, 2020. Reappointed Council Member Anita J. Price as a government representative, and Lorena Wilson and Joyce Watkins as Citizen at Large representatives of the Youth Services Citizens Board for three -year terms, each, ending June 30, 2022. 12. ADJOURNED - 4:33 P.M. 10 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 1, 2019 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting for discussion and consideration of the acquisition of real property for public purposes pursuant to §2.2 -371 1 .A.3, Code of Virginia (1950), as amended. Robert S. Cowell, ,Jr. City Manager Distribution: Council Appointed Officers vti CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 1, 2019 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting for discussion and consideration of the acquisition of real property for public purposes pursuant to §2.2 -371 1 .A.3, Code of Virginia (1950), as amended. Ro ert . Cowell, Jr. City Manager Distribution: Council Appointed Officers r CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 1, 2019 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of an approximately 1 acre portion of City -owned property located at 2424 Brambleton Avenue, S.W., bearing Official Tax Map No. 1470301, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711 .A.3, Code of Virginia (1950), as amended. Robert S. Cowell, .J r. City Manager Distribution: Council Appointed Officers CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S. W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 SHERMAN P. LEA, SR. Fax: (540) 853 -1145 Mayor Email: clerk @roanokeva.gov April 1, 2019 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: Council Members William D. Bestpitch Joseph L. Cobb Michelle L. Davis Djuna L. Osborne Anita J. Price Patricia White -Boyd This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, J seph L. C Vice -Mayor JLC:ctw COMMITTEE VACANCIES /REAPPOINTMENTS April 1, 2019 Public VACANCIES: Term of office on the Architectural Review Board ending October 1, 2023. Unexpired term of office on the Board of Zoning Appeals ending December 31, 2021. Term of office (Building Representative) on the Building and Fire Code Board of Appeals ending June 30, 2021. Terms of office on the Economic Development Authority, each, ending October 20, 2022. Four, three -year terms of office on the Fair Housing Board ending March 31, 2022. Five, three -year terms of office on the Parks and Recreation Advisory Board ending March 31, 2022. Terms of office on the Roanoke Arts Commission, each, ending June 30, 2022. Four -year term of office on the Roanoke Regional Airport Commission ending March 9, 2023. Unexpired term of office on the Roanoke Cultural Endowment, Board Directors ending December 31, 2020. Term of office on the Roanoke Redevelopment and Housing Authority ending August 31, 2023. 1 V ■ 6 J April 1)2019 Agenda • FY 2019 Overview • FY 2020 Development • Capital Improvement Program (CIP) • Excess Debt Service and One -Time Uses •Enterprise Funds 2 FY 2019 General Fund Overview • Revenues — Through February, FY 2019 revenues have increased approximately $2.2 million or 1.57% compared to the same period of FY 18 . • Expenditures — Through February, FY 2019 expenditures increased approximately $2.9 million or 1.6% compared to the same period of FY18. 3 FY 2020 Local Tax Revenue Estimate Real Estate $82,708,548 $84,560,866 $87,765,000 $3,204,134 3.79% Sales 21,426,783 20,707,000 21,535,280 828,280 4.00 Transient Occupancy 5,375,713 4,500,000 4,612,500 112,500 2.50 Prepared Foods & Beverage 16,609,514 16,500,000 16,500,000 0 0.00 Cigarette Tax 2,152,811 2,272,500 2,150,000 (122,500) (5.39) Motor Vehicle License 2,955,266 2,860,000 3,000,000 140,000 4.90 Communications Tax 6,357,300 6,500,000 6,300,000 (200,000) (3.08) Personal Property 22,782,236 23,256,000 23,256,000 0 0.00 Business License 13,499,995 12,775,000 12,902,750 127,750 1.00 Other* 25,329,516 25,093,000 25,462,600 369,600 1.47 TOTAL $199,197,682 $199,024,366 $203,484,130 $4,459,764 2.24% *Other: District Taxes, Public Service Corp, Penalties /Interest, Utilities Tax, Recordation and Probate, Admissions, Franchise Fees, Bank Stock, Delinquent Taxes M FY 2020 Total Revenue Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Property /Money Intergovernmental Charges for Services Miscellaneous Total Revenue Growth — 2.43% $4,459,764 $203,484,130 317800 929,800 24,350 1,049,350 189,000 477,000 1,608,900 75,698,134 766,808 16, 509, 208 8,378 640,378 $7,089,000 $298,788,000 5 FY 2020 Potential Fee Increases • Fire Department — Fire /EMS Re- inspection Fees • Current Re- Inspection Fee is $33 and is assessed with the second re- inspection • Recommendation: Adjust fee to $50 and assess with the first re- inspection — Fire Permit Fees • Current Fire Operating Permit Fee is $35 • Recommendation: Adjust fee to $50 — Fire Site Survey Report Fee • Current Fire Site Survey Report Fee is $35 • Recommendation: Adjust fee to $50 no FY 2020 Potential Fee Increases • Parks &Recreation Fee Compendium • Background /Context — First Comprehensive Update to Entire Compendium — Master Plan Update — Focus on Best Practices on Cost Recovery Model — Market Balancing / Benchmarking with Public / Private Sector • Key Components — Removal of Non - Relevant Fees — Establishment of Fees Based on Actual Program Costs — Addressing Inflationary Cost Increases • Labor and Materials — Identifying Fees Specific to Service Provided — Consistently Applied Resident / Non - Resident Fee Structure FY 2020 Non - Departmental Expenditure Enhancements Debt Service Civic Center Subsidy and Admissions Tax GRTC Compensation (2 Y2 %) Worker Compensation Reserves Contingency Grants /Donations/ Claims Contingencies Other* TOTALS $14,415,564 $250,000 $0 $250,000 2,854,789 (150,000) 0 (150,000) 1,991,161 0 350,000 350,000 0 0 2,288,200 2,288,200 1,900,000 0 0 0 1,530,620 0 0 0 1,421,512 78,488 0 78,488 165,442 0 0 0 (580,825) 56,000 (96,401) (40,401) $23,698,263 $234,488 $2,541,799 $2,776,287 *Lapse, Line of Duty, OPEB, Dental, Extended Illness, Medical, Payroll Accrual, Reclass Contingency, Termination Leave, Unemployment Wages FY 2020 Expenditure Enhancements (continued) Community Safety $ 67,956,127 $ 337,083 $ 821,010 $ 1,158,093 Economy 1,930,732 - 2849710 284,710 Education /RCPS 83,074,787 1,863,191 - 1,863,191 Good Government 18,484,580 177,287 133,290 310,577 Human Services 40,155,471 2511799 19,969 2715768 Infrastructure 28,743,438 27,677 159,000 186,677 Livability 17,552,525 282,288 306,116 588,404 Non - Departmental 23,698,263 234,488 2,541,799 21776,287 Outside Agencies 9,738,014 249,070 12,665 261,735 TOTAL $ 2919333,937 $ 3,4229883 $ 492789559 $ 797019442 April 1 St Variance $ (2479379) 9 FY 2020 Supplemental Enhancements • Community Safety — New 811/911 Center operating expenses — Jail Operations, Fire and Police support — Mental Health services in Jail facility — Fire /EMS reserve apparatus storage (lease) and safety inspections • Economy — Performance agreements — Economic Development Specialist position 10 FY 2020 Supplemental Enhancements (Continued) • Education /RCPS — RCPS funding determined by funding formula — DARE and SRO program funding reimbursed by RCPS • Good Government — Utilities and operating support for Registrar's office III FY 2020 Supplemental Enhancements (Continued) • Human Services — Reallocation of CSA funding for children requiring specialized attention and for increased placements in residential facilities — Cremations funding increase • Infrastructure — Additional operating support for Facilities — Additional Fleet Maintenance for vehicles 12 FY 2020 Supplemental Enhancements (Continued) • Livability — Tipping fees — Support for Library teen services — Greenway and trail maintenance — Parks maintenance — Utility increase expense for new Melrose Library 13 FY 2020 -2024 Capital Improvement Program • Investments made within the parameters of the debt policy with consideration of required debt service 14 FY 2020 -2024 CIP Project 2020 2021 2022 2023 2024 Total RCPS $5,000,000 $5,000,000 $5,000,000 $5,000,000 $5,000,000 $25,000,000 Bridge Renovation 11,000,000 11,000,000 22,000,000 500,000 500,000 P &R Master Plan 3,000,000 3,000,000 Civic Center 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 Stormwater Improvements 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 10,000,000 Curb, Gutter and Sidewalk 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 Streetscapes Improvements 500,000 500,000 500,000 500,000 500,000 2,500,000 Passenger Rail 1,763,000 1,763,000 Fleet Capital Replacements 1,600,000 600,000 600,000 900,000 600,000 4,300,000 Technology Capital 1,500,000 500,000 1,500,000 3,500,000 F�� Facilituilr Plan Public Works Service Center 1,500,000 1,500,000 3,000,000 Capital Building Maintenance 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 Campbell Court 4,000,000 4,000,000 Transit Facility 800,000 530,000 7,260,000 8,590,000 TOTALS $17,400,000 $18,630,000 $35,123,000 $23,400,000 $13,600,000 $108,153,000 • Excess debt service may be available in some years for one -time capital needs, the Undesignated Fund Balance and the Stabilization Reserve. 15 Excess Debt Service and One -Time Uses Excess Debt Service $2,638,106 Capital Project Contingency 323,458 Elections 174,824 Enterprise Zones 166,500 Grant Match 150,000 Infrastructure 750,500 Internship Program 46,080 Percent for Art 30,000 *Other use categories include Technology 178,258 equipment, supplies, Library books, maintenance, VMS 75,000 Comprehensive Plan staff support, greenway /trail Other* 743,486 maintenance, furniture and uniforms. 16 Capital Improvement Program Parking Fund Considerations • Proposed Garage /Hotel Project — Need to begin building debt service capacity — Last comprehensive rate increase — 2015 • Proposed Rate Increases — Monthly and Residential Monthly Rates: $5.00 / month — Estimated revenue generation - $250,000 annually 17 Capital Improvement Program Parking Fund Considerations • Garage Automation / Improvements — Gainsboro, Campbell, Church Avenue, & Market Garages — Establish single short term rate $1.00 per 1/2 hour — Eliminate flat rates / overlapping Rates — Maintain $8 maximum — 24 hour operation established / maintained at automated garages — Estimated revenue generation - $ 20,000 annually — Expense / labor savings • Gainsboro Lot / Higher Education Lot — Existing evening /overnight rate term extended to correspond to adjacent Gainsboro Garage Capital Improvement Program Stormwater Utility Fund Considerations Stormwater Utility Fee fully phased -in at $0.90 per 500 square feet of impervious service in FY 2017 • Revenue expected to remain flat at $6.0 million per year • Existing revenue sufficient to fund current level of operating expenses, debt service and cash funded capital through FY 2021 • Current revenue not sufficient to address: — Inflationary costs — Debt service for capital projects at issuance level of $2 million per year beyond FY 2021 — Increase in debt service required if there is a reduction in capital project grant funding (Revenue Sharing and Stormwater Local Assistance Funds) — Planned staff additions based on business model • Rate adjustment required to maintain service levels and support business model — Adjust fee to $1.14 - $1.31 over five years based on current modeling 19 Balancing Next Steps •Revenue estimate review — Personal Property Tax — Business License Tax —Sales Tax • Expenditure growth revisions • April 15thRecommended Budget Presentation WE Office of the Mayor of Kam\ CITY OF 2i ,p , ROANOKE WHEREAS, Did FAIR HOUSING MONTH on the Congress of the United States passed the Civil Rights Act of 1968, and Title VIII declared that the law of the land would now guarantee the rights of equal housing opportunity; the City of Roanoke, in conjunction with the Fair Housing Board, has provided a fair housing program for its residents, and today, the local community supports fair housing laws; WHEREAS, 'the Fair Housing Act prohibits discrimination in the sale, rental and financing of dwellings, and other housing - related transactions, based on race, color, national origin, religion, sex, familial status and handicap; WHEREAS, to the prohibitions of the National Fair Housing Act, the State of Virginia includes elderliness, and the City of Roanoke includes age and marital status; and WHEREAS, equal housing opportunity is a condition of life in the City of Roanoke that can and should be achieved, and all citizens are encouraged to abide by the letter and spirit of the Fair Housing Law, NOW, THEREFORE, I, Sherman P. Lea, Sr., Mayor of the City of Roanoke, Virginia, do hereby proclaim the month of April throughout this great, seven - time All- America City as Fair Housing Month. Given under our hands and the Seal of the City of Roanoke this first day of April in the year two thousand and nineteen. Sherman P. Lea, Sr. Mayor ATTEST.• ASt ha 'ie M. Moon R Holds City Clerk 3� CITY COUNCIL AGENDA REPOR To: Honorable Mayor and Members of City Council Meeting: April 1, 2019 Subject: Request a Public Hearing for Appalachian Power Company to acquire a 10' wide easement across City -Owned property also known as Tax Map No. 4310101 and Located at 502 19`h St., S.E. Background: Appalachian Power Company has requested a 10' wide above and below ground utility easement across City -owned property, designated as Roanoke Tax Map Number 4310101 and located at Fallon Park at 502 19`h St., S.E. The purpose of the easement is to provide electric service to serve a private cell tower located on the property, owned by Milestone Tower Limited Partnership - IV, a Delaware limited partnership. Recommended Action: Authorize the scheduling and advertising of a public hearing for the 10' wide above ground utility easement to supply service to Milestone Tower LP IV - Fallon Park location, on April 15, 2019 at 7:00 pm, or as soon thereafter as the matter may be reached, or such later date and time as the City Manager may determine. - - - - -- - --------------- - -- Robert S. Cowell, .Jr City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Cassandra L. Turner, Economic Development Specialist 2018 Annual Report Sherman A. Holland Commissioner of the Revenue City of Roanoke HISTORY OF COMMISSIONERS OF THE REVENUE COMMONWEALTH OF VIRGINIA • 1600's — Sheriffs in Colonial VA were responsible for listing all taxable people for personal property tax. • 1770's — American Revolution Era VA General Assembly created "Commissioners of Tax ". They sent assessors into every home to obtain lists of personal property. People could appeal directly to Commissioner. • 1786 — General Assembly created the appointed position of Commissioner of the Revenue. • 1851 — Commissioners became elected to 2 year term. • 1930's — Commissioner of the Revenue took on its current form, 4yr elected term, one Commissioner per City /County. • Notable Facts: Commissioner is ... Created, by VA Constitution, Elected by the people, Closest unit of government to the people, Directly accountable to the citizens We are a professional team that provides excellent customer service by exemplifying integrity through accurate and consistent tax assessments. We are committed to assist and serve you... " WE ARE THE WINDOW TO THE CITY" Business Personal Property $11,186,914 2015 2016 2017 2018 * This is a tax on Business Furniture and Fixtures, Machinery and Tools Personal Property $22,436,526 2015 2016 2017 2018 Taxes on Autos, Boats, Boat motors, Aircraft, Trailers, Recreational Vehicles, and Business Vehicles 2018 License Tax $3.35 Million * Motor Vehicle License Tax Business License $14,524,868 2015 2016 2017 2018 Business License by Business Type 4% ■ Retail - 2505 ■ Services - 5574 ■ Contractor - 1967 ■ Professional - 409 ■ Wholesale -292 ■ Real Estate - 192 Financial - 43 ■ Other - 487 Total Businesses 2018 = 9,413 2017 = 71077 2016 = 71139 2015 =7,113 Tax Assessed /Billed Real Estate $88,079,907 2015 2016 2017 2018 Elderly and Disabled Tax Exemption Program Number of Qualified Applicants /Parcels 2018 =1,165 2017 =1,214 2016 =1,480 2015 =1,431 Bank Franchise $1,749,390 2015 2016 2017 2018 Tax is based on total deposits placed in locations in the City. LOCAL TRUST TAXES $32,991,035 2015 2016 2017 2018 Includes: Admissions, Meals, Transient Room, Short Term Rental, Utility, Right of Way, Franchise, Consumption Gas and Consumption Electric Public Service $5,460,483 $5,397,527 $5,330,962 $5,589,535 2015 2016 2017 2018 Public Service Corporations such as Railroads and Utility Companies Virginia State Income Tax 2018 Processing Totals -City of Roanoke Current Year Returns Filed Current Year Refunds Processed Current Year Tax Due Returns = 45,194 = 33,477 Current Year Zero Balance Returns= 8,285 3,432 This processing service generates over $15 million in tax refunds annually to city residents. 1% Percentage of Yearly Assessed 13% ■ Personal Property ■ Business Personal Property 3% m Business License a Real Estate • Bank Franchise • Public Service ■ Motor Vehicle License ■ Local Trust Taxes $163 Million assessed on a budget of less than 1/2 of 1% MINUTES Audit Committee of Roanoke City Council Location: Council Conference Room Noel C. Taylor Municipal Building, Room 451 South Date: December 12, 2018 Time: 4:02 p.m. to 4:36 p.m. Attendees: Audit Committee Member Present (Y /N) Anita Price (Chair) Y William Bestpitch (Vice- Chair) Y Michelle Davis (Member) Y Sherman Lea (Ex- Officio) Y Bob Cowell, City Manager Sherman Stovall, Assistant City Manager for Operations Brian Townsend, Assistant City Manager for Community Development Amelia Merchant, Director of Finance Dan Callaghan, City Attorney Drew Harmon, Municipal Auditor Dawn Hope Mullins, Assistant Municipal Auditor Cari Spichek, Senior Auditor Brian Pendleton, Senior Auditor Emma Coole, Senior Auditor Andrea Trent, Manager of Retirement Services Margaret Lindsey, Accounting Supervisor Dorothy Hoskins, Senior Accountant Amanda Dooley, Accounts Payable Supervisor Rob Churchman, Partner, Cherry Bekaert 1. Call to Order: Ms. Price called the meeting to order at 4:02 p.m. 2. Approval of the Minutes from the September 5th Meeting: Ms. Price asked if there were any corrections to the minutes. Hearing none, the minutes were received and filed as written. December 12, 2018 Page 2 of 3 3. Review Results of Financial Audit for the Year Ending June 30, 2018: Mr. Churchman reported that the FY2018 Comprehensive Annual Financial Reports [CAFRs] have been issued. He discussed the purpose of Cherry Bekaert's presentation, explained their deliverables and reviewed each presentation section in order. Mr. Churchman highlighted the overall audit results, as follows: - Unmodified opinion on the City and Pension Plan financial statements - New requirement to accrue a liability for non - pension benefits was a large endeavor for all entities in Virginia. Appropriately implemented resulting in over 30 pages of new disclosures. - Material weakness of controls over Workforce Innovation and Opportunity Act [WIOA] funds related to monitoring of sub - recipient spending - Non - material finding related to Electronic Benefit Transfer card security - Four minor findings related to Auditor of Public Account compliance procedures - Unmodified opinion on Virginia Retirement System census data reporting - Review of Sheriff's internal controls resulted in the identification of minor control matters, all of which are common in Virginia - Management finding related to a lack of timely review of information system access rights Mr. Churchman covered the required communications, noting that management cooperated throughout the audit and provided all the records, information and representations requested by the auditors. He certified that the firm and its employees performed their work in an independent and objective manner. Related to the WIOA finding, Mr. Bestpitch asked if there was any concern about money being misspent. Mr. Churchman responded that at the City level, the main requirement is to monitor to whom the money went. The two entities between the City and ResCare identified issues that were not remediated; the City did not follow -up to determine if those findings were being addressed. As the City is the grantee, it's responsible to the Federal government. Single audit findings can trigger federal agencies to do their own audits. Management responded to the auditors that they are working to put additional monitoring procedures in place. Additionally, the Workforce Development Board is making changes in their structure to address identified issues. Mr. Harmon commented that there is not a high level of confidence that ResCare did a good job and that the money was effectively used. The Workforce Development Board has since changed providers. There were no further questions about this issue. Ms. Price thanked Mr. Churchman and asked if there were any additional comments or questions. Mr. Harmon stated that Audit Committee Members received CAFRs in their packets and that findings and responses are summarized in back. Additionally, he noted that for the first time in many years, required reports were filed by the Auditor of Public Accounts deadline of November 30th. He applauded Ms. Lindsey and her staff for their hard work and accomplishment. He also thanked to Cherry Bekaert for their efforts. Mr. Churchman added that being able to file timely is a testament to Finance's effort to get it done. Ms. Price thanked Ms. Lindsey and her staff for all their hard work. There were no further questions or discussion. The results were received and filed. December 12, 2018 4. Hotline Update Page 3 of 3 Mr. Harmon noted that there have been a lot of public /criminal reports, none of which involved City employees. Municipal Auditing's hotline comes up first when doing an internet search for hotline. He has made some changes to the online description to provide additional information on who to call about other issues. Mr. Harmon discussed a report received about employees participating in a football pool on city time and premises. Sports pools are a fairly common activity. State and city code have not yet caught up with social gambling, and states are not able, from a federal standpoint, to legally allow gambling. Mr. Harmon met with city management, who determined that measured approach was best. The City will keep its policy against gambling, and administration will manage identified gambling activity on a case - by -case basis. Mr. Bestpitch commented that he understands the issue, but has a concern about the City having a policy prohibiting gambling, but management turning a blind eye to the same activity. That could create tensions at work or be negatively received by public. Mr. Harmon expanded that there is some gray area around whether social gambling is truly against the law. Mr. Callaghan stated that games of chance in the home are allowed by Virginia code. One of the primary questions about a gambling pool is whether the facilitator is making money from the pool. In the reported incident, no one was making any money; all the proceeds were going to the winner. That is the real issue that is seen as a problem. He added that the way to implement the policy is to communicate to employees that there is no gambling at the office; manage your pool at home. It is a very difficult issue to enforce, and. Virginia may eventually amend the code. Until then, the best approach is to encourage staff to do their betting at home. Hearing no further questions, the update was received and filed. 5. Other Business: Mr. Harmon received a copy of the Auditor of Public Accounts Report on Commonwealth Collections right before the meeting. There was one finding as a result of the Treasurer not being notified to remit the state's portion of excess collection fees timely. The underlying issue has been addressed. Ms. Price thanked Mr. Harmon for the update. 6. Adjournment: Ms. Price and Mr. Lea wished everyone a joyous and peaceful holiday and thanked staff for their hard work and commitment. Ms. Price reminded attendees that the next meeting will be held on March 6, 2019 and adjourned the meeting at 4:36 p.m. STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov April 2, 2019 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that William Modica has qualified as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2022. Sincerely, WAVA__ h-, . &r� )V O Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, William Modica, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2022, according to the best of my ability. (So help me God.) WILLIAM MODICA The foregoing oath of office was taken, sworn to, and subscribed before me by William Modica this 16 , day of MAec.,4 2019. Brenda S. Hamilton, Clerk of the Circuit Court STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov April 2, 2019 Aisha Johnson Assistant to the City Manager Roanoke, Virginia Dear Ms. Johnson: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Crystal Hall has qualified as a member (Public /Government) of the Youth Services Citizen Board for a term of office ending June 30, 2021. Sincerely, - �-n' �'Cw w, Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Crystal Hall, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as member (Public /Government) of the Youth Services Citizen Board, for a term of office ending June 30, 2021, according to the best of my ability. (So help me God) MEMO The foregoing oath of office was taken, sworn to, and subscribed before me by n � ,4 c4 Crystal Hall this 00 day of 2019. Brenda S. Hamilton, Clerk of the Circuit Court STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: elerk@,roanokeva.gov April 2, 2019 Wayne G. Strickland, Secretary Roanoke Valley Alleghany Regional Comprehensive Economic Development Strategy Committee P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Aisha Johnson has qualified as the City's Technical Advisor representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a term of office ending March 31, 2020. Sincerely, a. hi �SptephanieM. Moc City Clerk OUh n yno d , MMC Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Aisha Johnson, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City's Technical Advisor representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a term of office ending March 31, 2020, according to the best of my ability. So help me God. G_ Jt'1�4 , The foregoing oath of office was taken, sworn to, and subscribed before me by Aisha Johnson this day of 2019. Brenda S. Hamilton, Clerk of the ircuit Court By , Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk Lara Burleson, Secretary Fair Housing Board Roanoke, Virginia Dear Ms. Burleson: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCaroanokeva.gov April 2, 2019 CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Peter Volosin and Stephen Grammer have qualified as members of the Fair Housing Board for three -year terms of office, each, ending March 31, 2022. Sincerely, giz-4 �-' • 1 " Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Peter Volosin, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board for a three -year term of office ending March 31, 2022, according to the best of my ability. So help me God. PETER VOLOSIN The foregoing oath of office was taken, sworn to, and subscribed before me by Peter Volosin this /� day of 2019. Brenda S. Hamilton, Clerk of the Circuit Court CI'erk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Stephen Grammer, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Fair Housing Board for a three -year term of office ending March 31, 2022, according to the best of my ability. So help me STEPHEN GRAMMER The foregoing oath of office was taken, sworn to, and subscribed before me by Stephen Grammer this day of Ala/ 2019. Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Council Members Email: clerk @roanokeva.gov . William D. Bestpitch Joseph L. Cobb Michelle L. Davis Djuna L. Osborne Anita J. Price April 1, 2019 Patricia White -Boyd The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: We jointly sponsor a request of Jack Perkins, Founder and Executive Director, Compress & Shock Foundation, to present information with regard to the program and activities, at the regular meeting of City Council to be held on Monday, April 1, 2019, at 2:00 p.m. Sincerely, Michelle L. Davis Council Member Djuna L. Osborne Council Member MLD /DLO:ctw :Foundation CPR and AED Education Teaching the life skills of quality chest compressions & early AED use to everyone Jack Perkins, MD Founder and Executive Director Cardiac arrest: the only medical catastrophe whose outcome is decided by the public 10, 0 a 1 Timing is crucial • Every minute that passes without CPR decreases a victim's chance of survival by 10% Chance of Survival from ka*&__ Cardiac Arrest* _:.. 6 7 8 9 1 .2 3 4 Minutes to Defibrillation CoYnpress &Shock `�,� OFoundation 2 With Bystander CPR and AED use, 30 % chance of survival Sudden Cardiac Arrests per Year Outside of Hospital 350,000 If Everyone Received Bystander CPR and Early AED 70,000 Lives Saved OurFoundation • Mission is to establish a National CPR and AED Education Day every 31d Saturday in May • We will never charge any learner • 75 minutes of education; no certification provided • Focus on breaking down barriers to bystander intervention and quality CPR paired with AED use 0 `�!� Compress & Shock Foundation 4 Partnerships • Host sites are fitness facilities (no charge to them) • New partnership with YMCA in numerous cities • Partnership with AED distributor to offer discounted AEDs to learners who attend event I Compress & Shock Foundation r 3rd Annual National CPR and AED Education Event May 18, 2019 5 SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Council Members Email: clerk @roanokeva.gov William D. Bestpitch Joseph L. Cobb Michelle L. Davis Djuna L. Osborne Anita J. Price April 1, 2019 Patricia White -Boyd The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: We jointly sponsor a request of Teresa Berry, Executive Director, SARA, to highlight program services and initiatives, at the regular meeting of City Council to be held on Monday, April 1, 2019, at 2:00 p.m. JLC /PWB:ctw Sincerely, MA-- Joseph L. Cobb Vice -Mayor Patricia White -Boyd Council Member I FOR IMMEDIATE RELEASE Contact: Laura Guilliams P 540 - 345 -7273 E I Iuilliams @sararoanoke.org SARA Roanoke to Kick Off Sexual Assault Awareness Month Campaign 2019 on April 3rd As part of the national 2019 "1 Ask" campaign, SARA Roanoke joins the National Sexual Violence Resource Center in empowering individuals to practice consent every day. ROANOKE, VA – March 22, 2019 –This April, SARA Roanoke will collaborate with the broader community as part of its annual Sexual Assault Awareness Month (SAAM) campaign. This year's theme, "I Ask" builds on the idea that consent is a healthy, normal, and necessary part of everyday interactions. "I Ask" will champion the power of asking — whether it be asking to hold someone's hand, for permission to share personal information with others, or if a partner is interested in sex. It will also highlight the importance of listening to and accepting the answer without pressuring someone to change their mind. During Sexual Assault Awareness Month, SARA Roanoke will bring the theme of "I Ask" to life through several events, including the SAAM Kick -Off & Press Conference at the Roanoke City Municipal Building North Lobby on Wednesday, April 3rd at 11 am. Mayor Sherman Lea will present the April 2019 Sexual Assault Awareness Month Proclamation on behalf of the City of Roanoke and Teresa Berry, SARA Roanoke Executive Director, will announce the month -long campaign and highlight the work of the greater community to end sexual violence in the Roanoke Valley. "Sexual Assault Awareness Month is an opportunity for the Roanoke Valley to come together to support survivors and use our voices and actions to prevent sexual violence from happening at all," says Teresa Berry, SARA Executive Director. "Prevention of sexual violence is everyone's responsibility and we can all create and promote safe environments for all people." In addition to the kick -off on April 3rd, SARA Roanoke is working with a number of projects and organizations to bring several events throughout the campaign as well as promoting the campaign with the #30DaysofSAAM Instagram Challenge, "I Ask" SAAM t- shirts, and "I Ask for Consent" coffee sleeves in partnership with Downshift – Hand Crafted Bikes & Brews and Little Green Hive to spread awareness about the importance of consent. (page 1 of 2) 3034 Brambleton Avenue, SW, Roanoke, Virginia 24015 Office: 540 -345 -7273 Hotline: 540 -981 -9352 www.sararoanoke.org SAAM Campaign Events • Yoga for EveryBody — April 4th 9th 15th, and 24th 12 pm — 1 pm — SARA Director of Crisis Services Laura Guilliams will facilitate free, all- levels, pop -up yoga classes at the SARA office as part of the SAAM campaign's promotion of self -care. Space is limited and registration is required. • Kindness Rocks for Awareness — Wednesday, April 17th, 11 am — 1 pm — Partnering with the Roanoke Kindness Art Project, participants will be painting kindness rocks with messages of hope, awareness, and support to take home, add to the SARA Roanoke rock garden, or place around town. This event is free and open to .the public at the SARA office. • #MeToo: Even If My Voice Shakes — Tuesday, April 23rd, 7 pm — 9:30 pm — In collaboration with Hoot & Holler: Our Stories Out Loud and 5 Points Music Sanctuary, SARA Roanoke presents an evening with powerful stories of survival and healing. General admission tickets are $15 and all proceeds go to SARA Roanoke. For more information about the SARA Roanoke SAAM 2019 Campaign, please visit www.sararoanoke.org /saam About SARA Roanoke SARA (Sexual Assault Response and Awareness) is the Roanoke Valley's sexual assault crisis center, providing free, confidential, and voluntary services to survivors and their loved ones. SARA's mission is to respond to sexual violence in the community through an empowerment model that is trauma - informed, collaborative, and multidisciplinary. About Sexual Assault Awareness Month About the SAAM Campaign Launched in April 2001 by the National Sexual Violence Resource Center (NSVRC), Sexual Assault Awareness Month is an annual awareness and prevention campaign observed in April and is coordinated each year with assistance from anti - sexual assault organizations throughout the United States. For more information on this year's national campaign, visit www.nsvrc.or- /sq aam. (page 2 of 2) Understanding. Safety. Empowerment In 2o18, your support helped us continue providing free, confidential services to survivors of sexual violence in our community through our 24 -hour crisis hotline, counseling, court advocacy, and community education. AWARENESS 1,606 receiving education and information so that our community can thrive with healthy boundaries and empowered choices VOLUNTEER CRISIS ADVOCATES 4,440 hours provided to our hotline so that every survivor feels seen, heard, and cared for SARA Admin Office: 540 - 345-7273 v � r �,,, All services are free, confidential, and voluntaryl 24 -Hour Crisis Hotline: 540-981-9352 It is our mission to respond to sexual violence in our commur www.sararoanoke.org through an empowerment model that is trauma - informed, @SARARoanoke collaborative, and multi - disciplinary. CITY COUNCIL AGENDA REPORT m.:ek To: Honorable Mayor and Members of City Council Meeting: April 1, 2019 Subject: Presentation of the City Treasurer's Annual Report I would like to sponsor a presentation by Evelyn Powers, Treasurer of the City of Roanoke, to provide a report of the activities of the Treasurer's Office for Calendar Year 2018. Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers i; Treasurer's Office Annual Report for 2018 City of Roanoke Mission Statement: As stated in the Code of Virginia, the responsibilities of the Treasurer are to: • Collect State and Local taxes and other revenues, • To invest and safeguard the funds, and • To disburse the funds as directed by the local governing body. The City of Roanoke Treasurer's Office is committed to providing quality customer service and ensuring fair and equal treatment in collecting taxes and fees from everyone. 3/27/2019 1 Office Accreditation: Since 2008, the City of Roanoke Treasurer's Office has been accredited through the Treasurers' Association of Virginia (TAV). Certification Program: This certification program is designed to advance the professionalism of the local RTreasurer and the staff in the Commonwealth of Virginia. This certification like the Local Government Finance Association requires special study, knowledge, and skills. This Certification Program sets forth the regulations and standards that recognize professional attainment. The designation for the Treasurer is a Master Government Treasurer (MGT) and the Deputies are Master Governmental Deputy Treasurer (MGDT). This program is administered by the University of Virginia's Weldon Cooper Center for Public Service and the University's School of Continuing and Professional Studies. Current Certifications in the Treasurer's Office: • Evelyn W. Powers, Treasurer, MGT -38 year experience with the City of Roanoke • Terra D. Heavner, Chief Deputy Treasurer, MGDT — 25 years experience with the City of Roanoke • Jonathan E. Craft, Tax Compliance Supervisor, MGDT — 24 years experience with the City of Roanoke There are currently 5 additional staff enrolled in the program. Treasurer Department Budget _:- __ __ .. Reimbursement from Personal Services Fringe Benefits Contractual Services Internal Services Other Department Total Department State Compensation Charges Budget Board • FY2016 $758,791 $264,945 551,527 $28,445 $268,115 $1,371,823 $272,193 • FY2017 $812,296 $293,511 $52,172 $41,011 $271,429 $1,470,419 $273,497 FY2018 $863,712 $353,795 $240,003 $- $310,923 $1,768,433 $275,595 3/27/2019 2 3/27/2019 Real Estate Payments Processed 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 3 FY2018 FY2017 FY2016 Delinquent Real Estate Collected $1,620,000 $1,640,000 $1,660,000 $1,680,000 $1,700,000 $1,720,000 $1,740,000 $1,760,000 Real Estate Current and Delinquent Years Collection Rates FY2013 FY2017 FY2016 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Delinquent Real Estate Collection Rates n Real Estate Collection Rates for Current FY 3/27/2019 IH 3/27/2019 Personal Property Bills Processed Calendar Year Y2 FY2017'z.!�nei tt' FY2016 A 0 20,G00 40,000 60,000 80,000 100,000 120,000 5 Delinquent Personal Property Taxes Collected $0 $200,000 5400,000 5600,000 $800,x00 S1,Ooo,020 $1,200,000 Personal Property Current and Delinquent Years Collection Rates FY2018 FY 017 : �'' is�_, ��.^ ��" �' �ax` �'.^ ��✓* �k, Ya?ti' �'' �r..".^`: �a'` r'..�"�✓'`��'"*��.�'��,'�'..; ,*r +.5..'.`::%*°" .:x �. , ".v.ra ����' �` �. �'.- ..t"�..�r���✓;r��:.r"P.���*,��a FY2016 01/ 10% 209/ 30% 40% 50% 60% 70% 80% 90 % 100% Delinquent Personal Property Collection Rates m Personal Property Collection Rates for Current FY 3/27/2019 V Business License Accounts Processed yt.,,gry„„ P y � ✓12 FY2018 r FY2017 PY2015 '1 n'`�yt�''"`„$ba�'`','a,��'r `;�Y'�r."�2"f'"1f .r' „,'�✓�"�,:'' 0 2,000 4,000 6,000 8,000 10,000 12,000 Business License Taxes Collected Calendar Year '”" 2a a . - �aa'°,�` ° x�" ,� r, ,e x �" �'.� r ✓" ,�� #,� aa.�' ,r` a e � a � FY201S r UPr✓i ✓.`�'a'2 <;��e, -:" � � ,.i „;;' >r. s .; '�' d, f „n � �.t'': tlFiakTkY 1^,✓'xmd`,CPR ,..Fe✓✓ o 'k FY2017 FY2016 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 3/27/2019 7 3/27/2019 Business License Taxes Current and Delinquent Years Collection Rates 0% 10% 20% 30% 40% 50% 60% 70% 80% 90 %, 100% Delinquent Business License Collection Rates ae Business License Collection Rates for Current Years i 3/27/2019 Trust Tax Collections Admissions, Transient, Food & Beverage FY2018 FY2017 FY2016 {._.. $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 FY2016 FY2017 FY2018 eAdmissions Tax $462,216 $447,622 $503,183 Transient Occupancy $4,305,977 $4,317,618 $5,375,713 2 Food & Beverage Taxes $15,704,954 $15,996,897 $16,609,514 Fi :t P y Number of Properties Sold H FY2016 61 FY2017 21 FY2018 42 Tax Sales Proceeds from Tax Sales $464,186.09 $190,303.99 $523,543.11 R FY2016 w FY2017 FY2018 Tax Sale Proceeds Returned to City from Court $6,535.70 $27,569.92 $52,687.08 Dog License Fees Collected and Other Work Related to Mandates by State 3/27/2019 10 n= Number of Dog License Sold Dog License Renewal Notices Rabies Certificates Sent to Other Localities Dog License fees Collected a FY2016 3,726 4,500 4,888 $36,047.00 FY2017 3,637 5,665 4,679 $34,351.00 FY2018 3,263 4,879 5,478 $30,560.00 ?R FY2016 rFY2017 FY2018 3/27/2019 10 DMV Select City's General Fund Portion of Revenue 52,399,15 $9,596.60 3/27/2019 11 Recent Enhancements: • Documents Retained in Electronic Format • Used existing Fujitsu desktop scanner. Scans approximately 40 pages per minute. • Color; black and white; or greyscale. Can scan both sides at one time. • Allows access for entire office staff with search capabilities. G IS — Tax Tab gisre.roanokeva.gov Q 0�7 y , WZ ws.v..mY.cwa vw wwe..n swill eu.....i� m,ga.ow irocNn.�i..aroaswabazu.. 3/27/2019 12 Information on our Services Visit our website at: http: / /www.roanokeva.gov /treasurer Like us on Facebook: www. facebook .com /roanokecitVtreasurer Telephone: (540) 853 -2561 Visit us at: Noel C. Taylor Municipal Building 215 Church Avenue, SW, Suite 254 Roanoke, VA 24011 Contact: Questions? Evelyn W. Powers, MGT, CAP, Roanoke City Treasurer evelyn.powers @roanokeva.gov (540) 853 -2561 3/27/2019 13 'rte'" , ROANOKE CITY OF ROANOKE 2019 CITIZEN SURVEY Summary of Results Prepared by: Issues & Answers Network, Inc. March 2019 issuesansweRS � Global MYrkel Raeearcn 81:on8ultiog Mp 71 ROANOKE Introduction The City of Roanoke contracted with Issues & Answers Network, Inc. (I &A) to conduct its 2019 Citizen Study. A survey was designed to measure citizen opinions regarding municipal services and projects and to assess the strategic initiatives of the City of Roanoke government. The overall objective of the research was to garner public input that will guide the use of City resources and foster continual improvement in the services provided to citizens. Prior studies were conducted by Virginia Tech Center for Survey Research. Data from prior waves have been included in this report for comparison purposes. • Each series of surveys has included some similar and some new areas of inquiry. For the 2019 Roanoke Citizens Study, I &A conducted a mixed -mode data collection effort which included a telephone survey of 442 citizens and online based survey of 62 citizens. A total of 4,500 post cards were mailed to a random selection of households within the City limits. The postcards directed residents to the web site for online data collection. The mail to online option was provided in an effort to reach citizens who may not be reachable by listed landline or enhanced cell phone samples. issaes nnnnens 2 GbMI AlvMat Nnurch 6 Camuhing ROANOKE &M 0 0 Sampling and Survey Instrument Design All data collection took place between January 17, 2019 and January 25, 2019. The same questionnaire was used for both the online and telephone data collection methodologies. 9 Mail -to -Web Data Collection Using an addressed based random sample purchased from Scientific Telephone Samples (STS) of Rancho Santa Margarita, CA, a total of 4,500 postcards were mailed to residential addresses in the City of Roanoke. Residents were given until January 23, 2019 to complete the online survey. A total of 65 recipients responded to the post card and 62 completed the online survey. Three were ineligible due to not living in the City of Roanoke. A total of 222 post cards were returned as undeliverable. issues answeRS 3 GIOOaI WrYM Aeaaarcn 8 ComaHmg ROANOKE Methodology (continued) Sampling and Survey Instrument Design I Telephone Data Collection Using both listed landline and Enhanced - Wireless sample from Scientific Telephone Samples (STS,) a total of 442 telephone interviews were conducted. Enhanced - Wireless sample includes cell phone records with billing addresses within the City of Roanoke and is not limited to just area codes associated with the City of Roanoke and surrounding areas. To insure all respondents resided in the City of Roanoke, a screener question verifying residency was also included in the survey. The landline sample was comprised of 8,242 telephone numbers. A total of 250 individual interviews were conducted using the landline sample. The incidence of qualified respondents (those living with the City of Roanoke boundary) was 75 %. The cell phone sample was comprised of 10,787 telephone numbers. A total of 192 individual interviews were conducted using cell sample. The incidence of qualified respondents was 35 %. The margin of error for the mail to web mode is 12 %. The margin of error for the telephone data collection 5 %. For combined methodologies, the margin of error is 4 %. Margin of error tells how many percentage points the results will differ from the real population value. For example, a 95% confidence interval with a 4% margin of error means the data will be within 4 percentage points of the true population value 95% of the time. issues answeus 4 1W 1000 ROANOKE Methodology (continued) Data Collection Procedures All telephone calls and web -based surveys were conducted using our Computer- Assisted Interviewing System. The program provides scripted survey questions and answers. Any answers outside of the provided lists or ranges are excluded from selection possibility. Minor variations existed between the telephone and online scripts to change wording for interviewer instructions to self- administered survey instructions. All respondents were asked the same questions regardless of methodology. Telephone interviewing took place from both our Escanaba, Michigan and Grundy, Virginia call centers. Each interviewer participated in a study specific script briefing session prior to interviewing. Interviewer briefings include a review of the questionnaire script, an overview of the methodology, and a reviews of all pronunciations. All interviewers were monitored while completing live dialing to insure the scripts were administered verbatim, and answers were recorded accurately. A total of 23,802 telephone calls were attempted. Landline dialing was limited to one -half of overall number of completed interviews. Cell phone numbers required multiple attempts in an effort to complete interviews from this sample type. 4ssees ensmens Global Markel Research d Gonsulhhg 5 IMF- ROANOKE Methodology (continued) Data Collection Procedures The following chart details the final calling disposition (or call result) of all telephone records attempted. Total Initial Sample Total Landline Cell 19029 8242 10787 Ineligible Sample: 3461 1218 2243 NQ do not live in Roanoke 448 84 364 Language problems 33 17 16 Non - Working (Disconnected phone, Fax Machine, Automated Call Blocking) 2556 894 1662 Non - Residential (Business /Government phone) 111 21 90 (16) Over Quota - Landline Mostly 313 202 111 Eligible Sample: 15568 7024 8544 Completed Interviews 442 250 192 Non - Respondents Final disposition of busy, no answer, answering machine, 13468 6078 7390 or callback Refusals 1658 696 962 t!mm! ans 6 rket Resaarch 8 CoMUltfng Respondent Demographic Profile The majority of respondents were Caucasian (73 %) with 21% of respondents reporting they were African - American. The balance of respondents (6 %) reported being either Hispanic, Asian or another race. A total of 6% of respondents did not disclose their race; their refused response has been excluded from the total percent reported. A total of 58% of respondents were female. Ethnicity Asian, <1% Hispanic, 3% - 11 " A­ African American, 21% Caucasian 73% Fe Gender ale, M Almost all respondents (93 %) have a working cell phone and over one -half of all respondents (54 %) have a working landline phone. Of the 235 respondents who have both a landline and wireless phone, just under one -half (47 %) used both equally. A total of 29% of respondents with both types of phone used their wireless phone all or almost all of the time. This equated to 13% of all respondents. When combined with the 44% of respondents that are cell phone only, a total of 57% of respondents are cell phone only or mostly. issue�sansweas 7 1 ROANC)KE Demographics (continued) As one -half of the interviews were conducted via landline sample and more older respondents (65 and better) have landlines (80%) the overall results included a higher percentage of older respondents. Data in this report have been weighted to reflect a balanced age distribution. us v Weighted u Unweighted ■ Census 60% 50% 46% 40% 36% 36% 30% 31% 30% 20% 10% 10% o 0 /o 18 -44 45 -64 25% 49% 65+ 19% 9% 9% on Refused Weighting the data is the practice of adjusting data results to either overcome sampling bias or to give more or less significance to factors based on their estimated relevance to the question at hand. For example, due to low response rates from residents ages 18 -44, the data in this category was weighted more heavily to reflect the true proportion of this group within the population. This prevents data from becoming skewed due to overrepresentation of one group. 4 issues answers s Global MarMet Research 8 Cofnutting s Demographics (continued) Household income was reported by over three - quarters of respondents (77 %.) The following table reflects the income distribution reported and excludes the percentage of respondents not disclosing their household income. The 2019 figures are similar to the 2015 data set but a much larger portion (26% in 2019 vs. 15% in 2015) reported income between $50,000 and $75,000. It is interesting to note that females (42 %,) people aged 65+ (45 %,) and African - Americans (43 %) are significantly more likely to report an income under $35,000 compared to males (17 %,) people aged 18 -64 (27 %,) and Caucasians (28 %.) Income G 3 0 25.9% 25% 20% 16.5% 15% 11.6% 10.3% 9.8% 10% 5% 0% Less than $15,000 $15,000 to Less $25,000 to Less $35,000 to Less $50,000 to Less than $25,000 than $35,000 than $50,000 than $75,000 13.2% 12.7% $75,000 to Over $100,000 $100,000 Only one in eight respondents reported living in the City of Roanoke for ten years or less. Almost two - thirds (65 %) of respondents have lived in the City of Roanoke for twenty years or more. Residency tenure is shortest for the younger respondents -35% of those 18 to 44 have lived in the City of Roanoke for less than 10 years. issues answeRS 9 GIa6aI Meraet Researcn 8 Coroutt�ng ROANOKE Quality of Life City of Roanoke residents continue to rate quality of life in the City highly. Seven in ten residents rated the quality of life in the City as either Excellent or Good. Rating of Quality of Life in City of Roanoke 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Excellent /Good Is Fair /Poor Don't Know /Refused Q2. How would you rate the quality of life in the City of Roanoke? Would you say excellent, good, fair or poor? As seen in previous studies, age and income levels show a range in responses; younger and less affluent residents express lower satisfaction levels. Compared to those with higher incomes, residents with low household incomes ( <$35K) are statistically more likely to rate their satisfaction with the Quality of Life in the City of Roanoke as just Fair or Poor (40 %). Residents with higher incomes rate this same attribute in Fair or Poor categories less frequently ($35- 50K: 33 %; $50 -75K: 20 %; $75K +: 22 %.) issues answeus 71.5% 28.5% +' . 73.2% 26.4% ! + 72.9% 26.2% + �' 75.8% 23.5% 77.1% 22.0 %'. _ 75.1% 24.9% +' 77.2% 21.8% � ' • 79.3% 20.0% r + 79.4% 19.7% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Excellent /Good Is Fair /Poor Don't Know /Refused Q2. How would you rate the quality of life in the City of Roanoke? Would you say excellent, good, fair or poor? As seen in previous studies, age and income levels show a range in responses; younger and less affluent residents express lower satisfaction levels. Compared to those with higher incomes, residents with low household incomes ( <$35K) are statistically more likely to rate their satisfaction with the Quality of Life in the City of Roanoke as just Fair or Poor (40 %). Residents with higher incomes rate this same attribute in Fair or Poor categories less frequently ($35- 50K: 33 %; $50 -75K: 20 %; $75K +: 22 %.) issues answeus Global Merset Research 8 ContaHing 10 ROANOKE Quality Of Life (continued) The percent of residents who rate the Quality of Life in the City of Roanoke as either Excellent or Good was 72 %. Differences in the perception of Quality of Life existed between age groups as follows: r 18 -44: 60% ➢ 45-64:74% ➢ 65 +: 80% Perceptions of Quality of Life being Excellent or Good also existed among income groups: :g- <$35,000: 60% $35,000 to just under $50,000: 68% ➢ $50,000 to just under $75,000: 80% $75,000 or higher: 78% Caucasian residents were more likely (75 %) to rate Quality of Life as Excellent or Good compared to African - American residents (58 %.) Male (73 %) and female (71 %) residents gave similar ratings for Quality of Life as Excellent or Good. issaes answeRS 11 Gtob.l Market Reaearth 8 COMUR109 ROANOKE Findings Related to Select Issues Residents were asked to rate their agreement level with twelve selected issues in 2019. There were a total of two new strategic issues tested in 2019: Improved water quality of the Roanoke River and its tributary streams is important to the community, and City government does a good job of supporting job growth. The majority of residents agreed that Improved water quality of the Roanoke River and its tributary streams is important to the community; a total of 94% of residents rated this issue as strongly or somewhat agree. Just under two - thirds of residents (65 %) agreed that City government does a good job of supporting job growth. In 2019, three - quarters of residents agreed that City government does a good job of providing health and human services to citizens who needs them. This finding was up 10% from 2015; this is a statistically significant increase. Of the ten issues also tested in 2015, a total of three improved compared to the prior rating. The improvement was within the margin of error when comparing the results to 2015. Roanoke's transportation system allows for a good mix of transportation options like auto, public transit, pedestrian, and bicycle traffic. (83% agreed in 2019; up 3% from 2015.) There is a good mix of housing types and affordability in Roanoke. (75% agreed in 2019; up 3% from 2015.) City government does a good job focusing on the unique needs of youths. (58% agreed in 2019; up 3% from 2015.) The chart on the following page details the results to all twelve issues tested in 2019. roues ©nsmons 2 GIOWI Wrkat Research a Comuning 1 RUANOKE Findings Related to Select Issues (continued) Improved water quality of the Roanoke River and its tributary system is - -- - -- - -- - -- important to the community. Roanoke's transportation system allows for a good mix of transportation options like auto, public transit, pedestrian, and 65.0 74.1 bicycle traffic. I would recommend living in Roanoke to --- --- --- - -- someone who asks. Roanoke's neighborhoods are good places to live. 83.2 - -- 87.4 - -- City government does a good job of providing health and human services to 71.0 72.5 - -- citizens who needs them. There is a good mix of housing types and 75.4 77.0 - -- affordability in Roanoke. City government does a good job of 74.3 - -- 66.3 - -- informing citizens about City services. The services provided by the City of - -- - -- - -- - -- 93.7 77.6 71.8 79.3 79.4 79.7 83.0 - -- - -- - -- - -- 82.2 80.8 85.3 76.9 85.3 85.5 83.3 80.3 70.9 60.5 60.5 66.7 66.3 75.7 75.9 70.4 75.7 75.6 713 75.1 65.9 55.0 71.7 70.0 72.0 69.0 Roanoke are worth the taxes paid by its 65.8 75.1 70.2 69.7 67.1 57.4 63.8 66.7 68.5 66.1 citizens. City government does a good job of supporting job growth. - -- - -- - -- - -- City government does a good job focusing on the unique needs of youths. 56.3 56.3 - -- City government officials actively involve citizens in the business of government. 63.9 - -- 65.5 - -- Downtown off - street and on- street - -- - -- - -- parking is reasonably available. Q3. Now I'm going to ask your opinion about some issues that are important in the City of Roanoke. For each statement please indicate your level of agreement. The first /next statement is: Would you say you strongly agree, somewhat agree, somewhat disagree, or strongly disagree with the statement? (Percentages are based on total giving an answer to each attribute; base sizes very by attribute) --- - -- - -- - -- - -- 64.9 49.7 39.9 50.2 53.8 55.2 57.6 60.2 48.7 63.2 62.0 64.3 51.2 - -- - -- 58.8 53.3 56.7 47.2 t ues CISM815 13 I.b.1 M.,N., Research A C.n .Mng Limp W-1 ROANOKE City of Roanoke Services In 2019, a total of 83% of residents were satisfied with the overall quality of services that the City of Roanoke government provides given its available resources. The result was down from 87% in 2015. Residents were asked to rate the importance and quality of twenty -eight individual City services. Public safety services were rated as the most important overall. Almost all residents rated Fire protection services, emergency medical services and rescue, the 911 emergency call center and police services as very or somewhat important. The top two highest rated important services were also the two highest rated services in terms of satisfaction by residents: Fire Protection: 99% rated as important and 95% rated as satisfied. Emergency Medical Services and Rescue: 99% rated as important and 94% rated as satisfied. The following table provides a comparison of residents' scores for the importance of each service and their satisfaction level with each service. Responses of not familiar or don't know were excluded from the percentages shown of the following table. t ues answeRS 14 Global M.1W R-e h d C-10 -g ROANOKE City of Roanoke Services Fire protection services 99.2 94.6 Emergency medical services and rescue 98.8 94.4 The 911 emergency call center 98.5 92.7 Police services 97.9 83.9 Weekly trash collection 97.9 90.4 Street paving, maintenance and repair 97.7 40.4 Removal of snow and ice from City streets 97.2 68.4 The City's sidewalks 96.7 49.2 Transportation planning for traffic 96.3 58.1 Pick -up of large trash items and brush 95.9 73.0 The City's parks and recreation programs and services 94.1 73.8 Recycling 93.5 82.8 Citizens getting information about City services and activities 93.1 58.4 Animal control 92.7 74.5 Continued on Next Page Q4/5. Now I'm going to ask your opinion about some specific services offered by the City of Roanoke. How important is the service to you as a citizen? Would you say it is very important, somewhat important, somewhat unimportant or not at all important? issnns answens Q4a /5a. And now, for those same services and using the terms excellent, good, fair and poor, 15 please tell me how you would rate each service as provided by the City of Roanoke. �'°"'"°'"° R°° ° "` "8`°"" ""° 1 ROANOKE City of Roanoke Services The maintenance of trees along City streets and within parks 92.4 70.0 Mowing and maintenance of city parks 92.4 76.1 The City's parks, trails, greenways, and recreation facilities 91.2 83.5 Storm water improvement projects 90.7 60.2 Public library services and programs 90.5 88.8 Mowing rights of way, street medians and roadsides 90.1 67.6 Efforts of the City to improve the quality of housing in the City 89.6 48.1 The City's efforts to promote environmental awareness to 86.2 54.9 citizens City government support of neighborhood organizations 85.4 57.7 Code enforcement services 85.1 63.1 Valley Metro bus transportation 80.9 70.0 Roanoke's athletic fields 80.8 76.8 The current level of bagged leaf collection service 75.7 65.9 Events offered by the Berglund Center 72.3 65.6 Q4/5. Now I'm going to ask your opinion about some specific services offered by the City of Roanoke. How important is the service to you as a citizen? Would you say it is very important, - somewhat important, somewhat unimportant or not at all important? issues ©USMONS Q4a /5a. And now, for those same services and using the terms excellent, good, fair and poor, 16 please tell me how you would rate each service as provided by the City of Roanoke. cbwiw.�R..es,onacoo,�w�y ROANOKE City of Roanoke Services Due to the number of services tested, the following charts show the data broken out by those rating importance and satisfaction as either higher or lower. The average for importance was 62 %, and the average for satisfaction was 71 %. Importance for these slides was defined as residents who rated the service as "Very Important" Quality was defined as residents who rated the quality of the service as "Excellent" or "Good." Scores above the average are shown as higher and those below are shown as lower. This chart shows the eight top rated services for both importance to residents as well as high satisfaction. Both scores are above the average score for all services tested. Services with Higher Satisfaction and Higher Importance 3 Quality Importance 95 89 ___ o^ �' T m —f _0 v W 3 o m m (D s m m f fD n c o -G — to � Cr M M' ao 0 m (D 0 3 m (D a =3 (D pq n N Q p !�D N r' V) N O < F _ N W rD O Q Q 3 N N n =r c rD lssues©nsmeas Global M rW Research 6 CO-."M9 7 ROANOKE City of Roanoke Services The following services were very important to over 62% of respondents but their quality rating for each was below average for all services tested. Street paving was very important to almost four of every five residents but only two out of five rated the quality of street paving, maintenance and repair as excellent or good. Services with Lower Satisfaction and Higher Importance Quality Importance Removal of snow Transportation The City's Efforts of the City Street paving, and ice from City planning for traffic sidewalks to improve the maintenance and streets quality of housing repair in the City t uesanswess � s Global Market Research & COMUMP9 City of Roanoke Services Only five services fell into the quadrant for below average very important scores and higher quality ratings. Overall, residents rated the City's Parks, trails, greenways, recreation facilities and athletic fields as having high quality but the very important ratings were below average. Services with Higher Satisfaction and lower Importance Quality Importance 84 76 The City's parks, Roanoke's Mowing and Animal control The City's parks trails, greenways, athletic fields maintenance of and recreation and recreation city parks programs and facilities services t uesanswess � 9 Global t"rkM Rasasrch 8 Comuking IV ROANOKE City of Roanoke Services A total of ten services fell into the bottom quadrant by receiving below average ratings for both importance and quality. Services with Lower Satisfaction and Lower Importance Quality Importance 7n 7n - Ee i 2 0ket Research d ConseRlog < v —_ OC (D o 0 (D N (D Q fD 0 N `C 3 1< G n rt (D Oq 3 C (D o LA Oq (D 3 n rte+ 'l+ (D p (D fD 3 W r-1• n• Z3 = Q �O (D (D -C N • =3 0, =5 0U N O O O* �' O r+ r► O :3 -'' v C v CD S Q < Cr (D (D w 3 N e r r -1 -0 LA (D Q W N CO + O O ff+ C v' �' O 77 O 0 ' * (D � -i N � a1 n O 3 a� _ Q o C � art n � r � (D `^ D n o *. o o :3 ° ° :3 Q C i 2 0ket Research d ConseRlog IP4 ROANOKE City of Roanoke Services When comparing the quality of city services to prior year results, two services received higher ratings in 2019: 1- Removal of snow and ice from streets improved 15% from 53% in 2015 to 68% in 2019. Weekly trash collection improved 1% from 89% in 2015 to 90% in 2019. This was not a statistically significant improvement. The number of residents rating the following services as either excellent or good decreased by more than five percentage points in 2019 compared to the 2015 score: ➢ Events offered by the Berglund Center (13% decrease) ➢ The City's efforts to promote environmental awareness to citizens (11 %) ➢ The City's Sidewalks (8 %) ➢ City government support of neighborhood organizations (8 %) ➢ Efforts of the City to improve the quality of housing in the City (6 %) ➢ Code enforcement services (6 %) ➢ Mowing and maintenance of city parks (6 %) ➢ Transportation planning for traffic (5 %) The following table provides a comparison of residents' scores for quality of each service with prior year data. Responses of not familiar or don't know were excluded from the percentages shown of the following table. issaes answers Global Market Research E Ca Uring 21 City of oano a Services The following chart illustrates the data from the current wave in comparison to previous years for the quality of each city service tested. Fire protection services 95.4 93.3 94.8 95.1 92.2 91.6 94.2 91.5 94.7 94.6 Emergency medical services and 93.6 91.9 95.1 93.0 91.7 91.4 93.9 93.2 94.1 94.4 rescue The 911 emergency call center 93.0 87.9 95.6 94.1 91.5 92.5 94.4 93.7 94.2 92.7 Weekly trash collection 87.7 76.4 90.0 84.6 85.9 87.5 85.4 87.7 88.7 90.4 Public library services and 87.7 76.4 90.0 84.6 85.9 87.5 85.4 87.7 88.7 88.8 programs Police services 79.9 75.7 84.1 79.1 80.4 79.1 85.0 83.6 87.8 83.9 The City's parks, trails, greenways, and recreation - -- - -- - -- - -- - -- - -- 78.1 80.2 85.3 83.5 facilities Recycling 72.3 75.3 85.8 74.2 77.7 74.7 78.1 77.2 83.2 82.8 Roanoke's athletic fields - -- - -- - -- - -- 57.8 58.6 75.9 76.4 76.2 76.8 Mowing and maintenance of - -- - -- 93.6 81.9 79.3 80.8 72.2 74.5 81.6 76.1 city parks Animal control 72.1 66.4 83.8 67.9 65.3 67.5 73.3 72.5 78.6 74.5 The City's parks and recreation - -- - -- - -- - -- - -- - -- 71.6 74.4 77.3 73.8 programs and services Pick -up of large trash items and ___ __ - -- - -- - -- - -- - -- - -- - -- 73.0 brush Valley Metro bus transportation 72.6 77.0 86.8 80.4 79.7 75.3 72.1 71.9 74.2 70.0 Continued on Next Page t ols©nsmoRs z2 lobal Market Research X Consulting PA F4 1 Pimp ROANOKE City of Roanoke Services The maintenance of trees along - -- - -- - -- - - -- 6 67.2 7 70.6 6 63.7 6 66.3 7 70.3 7 70.0 City streets and within parks Removal of snow and ice from 6 68.5 63.1 78.4 6 65.3 6 66.9 6 65.8 6 63.2 7 71.3 5 53.3 6 68.4 streets Mowing rights of way, street - -- - -- 84.9 7 72.5 6 66.7 6 68.5 6 60.2 6 60.7 7 70.5 6 67.6 medians and roadsides The current level of bagged leaf - - -- 7 74.9 7 71.6 7 73.7 5 54.1 6 65.8 6 65.9 6 65.9 collection service Events offered by the Berglund - -- - -- - -- - - -- - - -- 5 50.6 7 74.4 7 76.8 7 79.0 6 65.6 Center Code enforcement services - - -- - -- - -- 5 54.3 4 43.8 4 46.3 6 65.3 6 69.9 6 68.8 6 63.1 Storm water improvement - -- - -- - -- - - -- - - -- - - -- - - -- - - -- - - -- 6 60.2 projects Citizens getting information about 6 67.7 65.1 77.5 6 64.1 5 56.7 5 59.3 6 61.4 5 57.0 6 60.9 5 58.4 City services and activities Transportation planning for traffic 5 57.4 56.2 67.9 5 53.6 4 48.6 4 47.2 5 57.4 5 58.3 6 63.4 5 58.1 City government support of 63.9 62.9 80.1 6 64.3 5 59.9 5 55.9 6 63.9 5 58.2 6 65.4 5 57.7 neighborhood organizations t2 3lobal Market Research 8 Consulting IV ROANOKE Perceptions of Safety Overall residents expressed feeling very or somewhat safe in both their neighborhoods and Downtown Safety in Neighborhood 91% 91% 90% 91% 92% 91% 88% 2003 2005 2007 2011 2013 2015 2019 Safety Downtown 82% 82% 82% 87% 82% '77% M 78% 2003 2005 2007 2011 2013 2015 2019 The perception of safety downtown received the highest percent tracked —a 9 percentage point increase from 2015. issuesanswers 24 Globie Msrxee Rensarcn 8 ConsuMng 'rte , ROANOKE r of Safety P e ce tions p m Almost all African - Americans stated they felt very or somewhat safe in their neighborhoods (98 %) compared to only 87% of Caucasians reporting the same score. A total of 60 respondents stated they felt very or somewhat unsafe in their neighborhood. The top reasons given for feeling unsafe were: Illegal drugs (26% of 60 residents) ➢ Loitering (24 %) ➢ Crime (21 %) ➢ Robberies /break -ins (17 %) r No police presence (14 %) Almost all African - Americans stated they felt very or somewhat safe downtown (96 %) compared to only 84% of Caucasians reporting the same score. A total of 61 respondents stated they felt very or somewhat unsafe downtown. The top reasons given for feeling unsafe were: Homelessness (28% of 61 residents) Number of people /crowds (19 %) Illegal drug activity (13 %) Shootings (12 %) No police presence (12 %) issues answeRS Global MarMat Research 8 Consulting z 5 ROANOKE City Government Customer Service Residents were asked to rate their agreement level with three statements about customer service in the City. Two of the three customer service items decreased in the number of residents giving a score of strongly or somewhat agree. A total of 87% of residents stated agreement with City government employees are generally friendly, courteous, and helpful; this score is unchanged from 2015. The ease in contacting the appropriate City government office when needed decreased from 74% agreeing with the statement in 2015 to 70% in 2019. City government employees are generally friendly, courteous, and helpful. City government employees provide prompt service. It is easy to contact the appropriate City government office when you need a particular service or have a question. 86.8 87.9 85.4 86.2 88.9 82.1 85.5 87.1 87.2 86.7 74.4 77.2 77.4 73.3 78.0 67.9 73.3 76.7 75.3 74.3 72.3 70.9 70.1 68.2 66.7 61.5 70.3 70.3 73.8 69.9 k kT 2 6 lotket Research & COMUMng ROANOKE City Government Communication With Citizens Local media outlets such as newspapers, radio news and television news continue to be the preferred method residents use to get information from the City of Roanoke. Monthly E- newsletters more than doubled as a preferred method of receiving information from the City compared to 2015. MyRoanoke emails and the City's web site also realized large gains over the prior year data. Newspaper, radio news, TV news S8% i 40% E- newsletter sent monthly by City 15% 34% City's MyRoanoke emails City's web site . or 30% 17 °r 29% Social media sites like Facebook and Twitter 23% City's TV shows /message board on RVTV 19% 18% Mail %UW 13% ° City News Kiosks at library % ■ 2015 ■ 2019 i 2 7ksl R—rcn & Con -IM19 Atop -1 W-49 �W� RC)ANC)KF City Government Communication With Citizens Only 14% of residents cited a specific topic they would like to see on the City's web site that is currently not available. The top mentioned topics that residents would like to see included: Expanded Metro Valley Bus areas and hours (14% of 60 respondents) y Activities for children (12 %) ➢ Leaf pick -up schedule (9 %) City Codes (8 %) Just under one -half of residents would like to receive information from the City on various topics including: Notification of proposed improvement projects (9% of 240 residents) Calendars /schedule of events (9 %) The use of tax dollars /transparency (8 %) Notification of road work and closures (8 %) Public meetings (6 %) issaes answers 2 $ Global MarMet Research t C-lbog wplp- ROANOKE Making Roanoke A Better Place to Live Residents were asked, What is the one most important thing the City should do to make Roanoke a better place to live? Four out of five residents were able to provide a specific answer to the questions. A total of 20% of residents said there is "nothing they can name /City is doing well." The top important things the City can do was increasing job opportunities and economic development. Increasing job opportunities /economic o development (n =35) _ IMMOM 9/0 Repairing and paving roads (n =24) Increasing public transportation coverage (n =23) 6% 6% Reduce crime (n =21) 5% Increasing police presence (n =20) 5% Reducing illegal drug problems (n =19) 5% Q13. What is the one most important thing the City should do to make Roanoke a better place to live? All other responses were less than 5 %. Base: Total Respondents Answering (n =401) issrrs answers Gbbal Markat Rawarch a Conautting m IV ROANOKE Conclusions Overall, the findings of the 2019 City of Roanoke Citizen Survey indicated that City residents are satisfied with the services provided by the City and the overall quality of life in the City. The majority of residents (72 %) rated the quality of life in the City as excellent or good. Satisfaction with quality of life decreased slightly for African - Americans compared to 2015 (58% vs. 61% in 2015) but was still higher than the result from 2013 (55 %.) Residents with lower incomes and those under the age of 44 also expressed lower satisfaction levels with quality of life in the City. Improvement was garnered in four of the twelve tested strategic areas compared to the 2015 results. The most significant increase was the 10% increase in agreement that the City government does a good job of providing health and human services to citizens who need them. In 2015, the lowest rated service area tested was agreement with City government does a good job focusing on the unique needs of youths. While still receiving a moderate amount of agreement in 2019, this attribute improved and has shown improvement since its low score in 2007. issuesans�uess Globs) Market Research l C!7::!: 30 ROANC)KE Conclusions (continued) The two top strategic areas that residents agree with were: Improved water quality of the Roanoke River and its tributary streams is important to the community, and Roanoke's transportation system allows for a good mix of transportation options like auto, public transit, pedestrian, and bicycle traffic. The attribute regarding the Roanoke River was a new attribute in 2019 and scored very high (94% agree with the statement.) Roanoke's transportation system has increased its positive rating every year since 2000, with the exception of 2007. In general, residents view all of the services tested as important. Eight key services were rated with higher importance and higher resident satisfaction falling into three key categories: Public Safety Fire protection Emergency Medical services and rescue The 911 emergency call center Police Services Trash Pick -Up r Weekly trash collection ➢ Pick -up of large trash items and brush Recycling Public Library services and programs t !Lns31 arch d Consumng ROnNC�KF Conclusions (continued) Services that hold a high importance and moderate (or lower) satisfaction include: Removal of snow and ice from City streets Transportation planning for traffic The City's sidewalks Efforts of the City to improve the quality of housing in the City Street paving, maintenance and repair • Residents expressed feeling safe in their neighborhoods and Downtown. A total of 87% of residents felt safe in Downtown. This percentage was a 9% improvement over the 2015 score. • Overall, residents utilizing City customer service were satisfied with those services. Two areas did see a slight decrease from prior year ratings. Roanoke residents moved toward new communication channels as methods to receive communication from the City. Traditional media was still the most preferred way to get information but e- newsletters, emails and the City's website usage grew at a rapid rate since 2015. Overall the findings indicate that Roanoke residents continued to show high levels of satisfaction with the quality of life and quality of services provided by the City of Roanoke. The survey results show a strong trend analysis on key issues indicating those areas of the most strength and growth and areas that can be examined for future improvement. issaTs ans�ueas 32 Gbbket R!•e•rth i C•ro•Igng Data Storage Issues & Answers has provided a copy of the raw data in SPSS format. The SPSS dataset contains all data variables and values fully labeled. All reports and project materials including all electronic fields of the survey instrument, report, tabulations, and presentations related to the data are the property of the City of Roanoke. Issues & Answers will retain copies of all project materials for a period of at least one year. No information from this survey will be shared by Issues & Answers with anyone other than project team members from the Office of the City of Roanoke Manager without the express written permission of the Roanoke City Manager. issuesansWeas Research l Market Resea t Corouhhq 33 . s I Q �i (1) �U O U U C6 Q ( O N c-� L CL Q Art by Bus and Writer on the Bus •The Writer on the Bus will be announced at a news conference in April at Hollins University •This year we partnered with Hollins art students to create one of the images for the buses. •Two works of art from the city collection will be displayed on two other buses. Purchase of Works by Regional Artists from Roanoke College Biennial We Used What We Had by Hayden King 4 =�It ry r i i1MR Purchase of Works by Regiona Roanoke College Biennial Lotus by Sarah Muse Artists from Elmwood Art Walk 2019 Theme is Roanoke Rising •Two permanent pieces on the Art Walk Altered by Alec Aita Cast Glass, Steel 9' x 4' x 12" Chrysalis and Milkweed by David Boojion Aluminum 120" x 6011 x 4811 Winged Victory by Gillian Christy Stainless Steel 91 x3'x5' Low -Poly Open Heart by Matthew Duffy Aluminum Diamondplate, Tractor Paint 5 Crescent Morning by Stephen Darrow Glass, Steel, Light Allegro by Hanah Jubran Steel and Paint 121 x4'x5' Harbinger by Chris Plaisted Steel 12'xlO'xlO I Ecstatic Crepitoceon by Will Vannerson Galvanized Steel 9'x5'x4' Napoleon Jones Henderson Final Art for Melrose Library • City Council approved the concept in October 2018 • Mr. Jones Henderson conducted workshops at Hurt Park Elementary and William Fleming High School • He spoke at a MOTH meeting and shared his email so individuals could send him ideas for the sculptures • He toured the neighborhood surrounding the library, • He toured the Harrison Museum of African American Culture and the Taubman Museum • Roanoke Arts Commission approved the final designs on March 19, 2019 Bird's Eye View of Art Placement T ha ,• The Forward Face of Aspiration and Steppin' into Tomorrow Together 1 See You -Do You See You The main component is 7' high by roughly 4 %2 'wide along with two additional pieces of 5 %2 'by 4' and 4' by 4' I 0 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The lst day of April, 2019. No. 41410- 040119. AN ORDINANCE amending and reordaining Section 24- 97(b), Possession and consumption of alcoholic beverages, Article IV, Parks, of Chapter 24, Public Buildings and Property Generally, Code of the City of Roanoke (1979), as amended; to allow the possession or consumption of alcoholic beverages at River's Edge Sports Complex South, providing for an effective date; and dispensing with the second reading of this ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 24- 97(b), Possession and consumption of alcoholic beverages, Article IV, Parks, Code of the City of Roanoke (1979), is hereby amended and ordained to read and provide as follows: Sec. 24 -97. Possession or consumption of alcoholic beverages. (b) Subsection (a) of this section notwithstanding, the city manager is hereby authorized to allow alcoholic beverages to be consumed on the premises of Elmwood Park, Century Square at Church Avenue, S.E., designated as Official Tax Map No. 4010305 ( "Century Square "), Mill Mountain Park (including the Discovery Center and any shelters at Mill Mountain Park), Mountain View (including Mountain View Recreation Center), Vic Thomas Park, Wells Fargo Plaza at Market Street, S.E., located adjacent to the Market Square Walkway ( "Wells Fargo Plaza "), Reserve Avenue Park, River's Edge Sports Complex — South designated as Official Tax Map No. 1040401, Holton Plaza, Preston Park (including Preston Park Recreation Center), Fallon Park (including Fallon Park Shelter, but not including Fallon Park Pool and Fallon Park School, which includes the buildings and the adjacent property used and maintained by Roanoke City Public Schools), Smith Park (including Smith Park Shelter), Highland Park (not including the enclosed area designated as Highland Dog Park within Highland Park), and Wasena Park designated as Official Tax Map No. 1222301 (including Wasena Brick Shelter and Wasena Stone Shelter), and, subject to Section 24 -93 of City Code, Market Square Park, hereinafter collectively referred to as the "designated park facilities," under the following conditions: 2. This Ordinance shall be in full force and effect upon its passage. Pursuant to Section 12, Roanoke City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: r'n of .• City Cle 2 Code Amendment Sec. 24 -97, Possession and consumption of alcohol 4.1.19 .doc �p CITY COUNCIL AGENDA REPOR To: Honorable Mayor and Members of City Council Meeting: April 1, 2019 Subject: Amendment of Section 24 -97(b) of the Code of the City of Roanoke (1979), as amended Background: With the continued growth of large special event opportunities, the need for providing public spaces for such events to take place is of significant importance to the City and its residents. It has been indicated that in order for such events to be successful, patrons attending such performances would desire a variety of concessions on site, one of which would be the consumption of alcoholic beverages. Section 24 -97 of the Code of the City of Roanoke governs the parameters and conditions under which alcoholic beverages may be consumed in the City's parks through the issuance of a permit under the authority of the City Manager, and specifies for which locations such permits may be issued. In 2010, Council included Reserve Avenue Park (River's Edge Sports Complex - North) on the list of approved locations for the sale, possession, and consumption of alcoholic beverages. The Department of Parks and Recreation now wishes to include the adjacent River's Edge Sports Complex - South property, Tax Map No 1040401, to allow for events to utilize both of these park properties in the same manner. Considerations: Given the opportunity to accommodate a broader range of professional entertainment, concerts and activities for residents and visitors to the Roanoke Valley, and the related potential fiscal benefit to the City, it is recommended that City Council amend Section 24 -97 of the City Code. Recommended Action: Amend Section 24 -97 (b) to include River's Edge Sports Complex - South, Tax Map Number 1040401, on the list of "designated park facilities," where alcoholic beverages may be possessed and consumed under the same rules and conditions listed within this code section for other park properties. - - - -- - -- ---- - - - - -- Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Michael Clark, Director of Parks and Recreation Patrick Boas, Recreation Manager 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2019. No. 41411- 040119. AN ORDINANCE to appropriate funding from the Roanoke Greenway Bridge across Barnhardt Creek Project, amending and reordaining certain sections of the 2018- 2019 Capital Project Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Capital Project Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Revenues Roanoke Greenway- Barnhardt Creek 08- 530 - 9256 -9007 08- 530 - 9256 -9256 $897,770 897,770 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: A:;�� M. j�� Ili alko City Clerk. CITY COUNCIL AGENDA REPORT i To: Honorable Mayor and Members of City Council Meeting: April 1, 2019 Subject: Appropriation of Funds for the Roanoke River Greenway Bridge across Barnhardt Creek Project Background: The Roanoke River Greenway Bridge across Barnhardt Creek Project includes a pedestrian bridge which will span 130 feet over Barnhardt Creek, and will provide the western connection between the City of Salem and the City of Roanoke Greenway systems. The project is estimated to cost $897,770. Considerations: In September 2018, VDOT awarded a grant in the amount of $897,770 for this project, which is being funded through the Regional Surface Transportation Program (RSTP). The City is not required to provide a local match for this type of funding. The project is a joint project with the City of Salem, with the City of Roanoke taking responsibility for project management and administration. The City accepted the RSTP funding by Council Resolution 41334-121718. Funding needs to be appropriated to the designated project account. Recommended Action: Adopt the accompanying Budget Ordinance to establish revenue estimates for the funding source identified above and appropriate funding in the same amount to expenditure account 08- 530 -9256 "Roanoke River Greenway - Barnhardt 'dge." - - -- -- - - -- ---- - - - - -- Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Luke Pugh, P.E., City Engineer IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2019. No. 41412- 040119. AN ORDINANCE to appropriate funding from VDOT and Local Match for the Tinker Creek Greenway Trail Project, amending and reordaining certain sections of the 2018 -2019 Capital Project Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Capital Project Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Federal Grant Funds 08- 620 - 9492 -9002 $ 1,592,876 Appropriated from State Grant Funds 08- 620 - 9492 -9007 $ 413,218 Appropriated from 2018 BAN Funds 08- 620 - 9492 -9390 $ 607,835 Appropriated from 2018 BAN Funds 08- 620 - 9770 -9390 $ (607,835) Revenue VDOT RSTP — Tinker Creek Greenway 08- 620 - 9492 -9492 $ 1,108,413 VDOT Revenue Sharing Tinker Creek 08- 620 - 9492 -9494 $ 413,218 VDOT Transportation Alternative Funds 08- 620 - 9492 -9495 $ 484,463 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 94.1- �- yvi. P�n City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 1, 2019 Subject: Appropriation of Funding for Tinker Creek Greenway Trail Background: The City of Roanoke is currently in the Engineering phase of the Tinker Creek Greenway Trail from Fallon Park to Mason Mill Park. The project is partially funded through both Regional Surface Transportation and Urban VDOT funds totaling $4,575,195 with the additional required match from City of Roanoke bond funds of $62,350. Considerations: At the November 5, 2018 meeting, Council accepted the following awards: Regional Surface Transportation $1,108,413, Revenue Sharing $413,218, and Transportation Alternatives $484,463; and also approved City matching funds in the amount of $607,835. Council action is needed to appropriate those funds. Recommended Action: Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $2,006,094 in the Tinker Creek Greenway account (08 -620- 9492), transfer local match funding in the amount of $607,835, from the Parks and Recreation Master Plan account (08- 620 - 9770 - 9390), and appropriate $2,613,929 in the Tinker Creek Greenway account. - - -- -- - - ------- - - - - -- Robber S wJ City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager Amelia C. Merchant, Director of Finance Michael D. Clark, Director of Parks and Recreation IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2019. No. 41413 - 040119. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Bruceton Road, S.W. Stormwater Drainage Improvement Project (Project); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: I. The City wants and needs certain real property rights, to include permanent easements of variable length and width, temporary easements, and such other real property interests as needed, as set forth in the City Council Agenda Report dated April 1, 2019, for the Project, located along the Bruceton Road, S.W., Roanoke, Virginia corridor, and surrounding streets. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above mentioned City Council Agenda Report, and any other real property interests needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcel(s), and such other real property interests needed for the Project, for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the Project's account for such purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: rn , am J City Clerk. 0-authorize acquis of prop rights- Bruceton Rd SW Stormwater Drainage Improvements Project (4.1.19) 2 CITY COUNCIL AGENDA REPOR To: Honorable Mayor and Members of City Council Meeting: April 1, 2019 Subject: Acquisition of Real Property Rights for Stormwater Maintenance Project - Bruceton Road, S.W. Background: As part of the FY 2019 Capital Improvement Program, City Council appropriated $2 million for stormdrain improvement projects. These appropriated funds will be matched with $2 million in Virginia Department of Transportation Revenue Sharing funds plus an additional $1 million in Stormwater Utility operating funds. One of the projects to be funded by this combined FY 2019 funding appropriation is the Stormwater Maintenance Project - Bruceton Road, S.W. which includes rehabilitation of an outfall, drainage ditch and inlet tops. In order to maintain the stormwater infrastructure, the City will need to acquire real property rights from various private property owners. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the Stormwater Maintenance Project- Bruceton Road, S.W. The real property rights needed are outlined below. Funding for acquisition of the real property rights will be available in project account 03- 530 - 3010 -9050 Stormwater Utility - Land Purchases. Along with rights of access, permanent drainage and temporary construction easements of variable length and width are required to accommodate construction activities and will affect three properties in the general vicinity identified above. The City may also need to acquire various other property rights involving the properties listed below and other properties which have not yet been identified for this project. The properties that have been identified to date are as follows: Tax Map Address Owner Required Property Rights Parcel Number Permanent drainage easement & 5100404 5050 Bruceton Rd., Alexander R. and temporary construction easement S.W. Samantha Wong Permanent drainage easement & 5100405 5044 Bruceton Rd., Stephen S. and temporary construction easement S.W. Patricia L. Willis Frank R. & Permanent drainage easement & 5100406 5038 Bruceton Rd. Catherine V. temporary construction easement S.W. Nichols Recommended Action: Authorize the acquisition of any and all real property rights needed to maintain the Stormwater Maintenance Project - Bruceton Road, S.W. including but not limited to the specific property rights identified in this City Council Agenda Report, by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Attorney. - - - -- - ----- - - - - -- Robert S. Cowell, ,Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Acting Director of Finance Robert K. Bengtson, P.E., Director of Public Works Dwayne R. D'Ardenne, CSM, PWM, Stormwater Manager William Shepherd, Civil Engineer I Cassandra L. Turner, Economic Development Specialist Chris Yow, P.E. Senior Stormwater Engineer IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2019. No. 41414 - 040119. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Sweetbrier Avenue, S.W. Stormwater Drainage Improvement Project (Project); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: I. The City wants and needs certain real property rights, to include permanent easements of variable length and width, temporary easements, and such other real property interests as needed, as set forth in the City Council Agenda Report dated April 1, 2019, for the Project, located along the Sweetbrier Avenue, S.W., Roanoke, Virginia corridor, and surrounding streets. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above mentioned City Council Agenda Report, and any other real property interests needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcel(s), and such other real property interests needed for the Project, for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the Project's account for such purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: h City Clerk. 0- authorize acquis of prop rights- Sweetbrier Ave SW Stormwater Drainage Improvements Project (4.1.19) 2 1 ..x CITY COUNCIL AGENDA REPOR To: Honorable Mayor and Members of City Council Meeting: April 1, 2019 Subject: Acquisition of Real Property Rights for Stormwater Drainage Improvement Project - Sweetbrier Avenue, S.W. Background: As part of the FY 2019 Capital Improvement Program, City Council appropriated $2 million for stormdrain improvement projects. These appropriated funds will be matched with $2 million in Virginia Department of Transportation Revenue Sharing funds plus an additional $1 million in Stormwater Utility operating funds. One of the projects to be funded by this combined FY 2019 funding appropriation is the Stormwater Drainage Improvement Project - Sweetbrier Avenue, S.W. which includes 7 storm drainage structures, 470 linear feet of various pipe size, curb & gutter and several other miscellaneous project improvements. The existing stormwater conveyance system is in need of improvement along Sweetbrier Avenue. and Spring Street. In order to construct, operate, and maintain the proposed improvements, the City will need to acquire real property rights from Grandin Court Baptist Church. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the Stormwater Drainage Improvements Project - Sweetbrier Avenue, S.W. The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design details. Funding for acquisition of the real property rights will be available in project account 03- 530 - 3057 -9050 Stormwater Utility - Land Purchases. Along with rights of access, permanent drainage and temporary construction easements of variable length and width are required to accommodate construction activities and will affect three properties in the general vicinity identified above. The City may also need to acquire various other property rights involving the properties listed below and other properties which have not yet been identified for this project. The properties that have been identified to date are as follows: Tax Map Parcel Address Owner Required Property Rights Number 2660 Brambleton TRS Grandin ROW dedication and Permanent 1561020 Ave., S.W. Court Baptist Easement Church 2660 Sweetbrier TRS Grandin 1561301 Ave., S.W. Court Baptist Permanent Easement Church 1561317 0 Sweetbrier Ave., TRS Grandin Court Baptist Permanent and Temporary Easement S.W. Church Recommended Action: Authorize the acquisition of any and all real property rights needed to construct the proposed Stormwater Drainage Improvement Project - Sweetbrier Avenue, S.W. including but not limited to the specific property rights identified in this City Council Agenda Report, by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Attorney. C� r__ Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Dwayne R. D'Ardenne, CSM, PWM, Stormwater Utility Manager Chris L. Yow, P.E., Stormwater CIP Program Manager Cassandra L. Turner, Economic Development Specialist WINE HIM IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2019. No. 41415 - 040119. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with flood mitigation; authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights, to include fee simple acquisition of one recently flooded structure via the Stormwater Utility Flood Mitigation Program, located at 2841 Edgewood Street, S.W., bearing Official Tax Map No. 1610104, as set forth in the City Council Agenda Report dated April 1, 2019. In addition, the City wants and needs certain real property rights, to include fee simple acquisition of five (5) vacant properties for flood mitigation, located within floodways at Brooklyn Drive, N.W., and Hershberger Road, N.W., as also set forth in the above mentioned City Council Agenda Report. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels listed above and referred to in the above mentioned City Council Agenda Report. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcels, and such other real property interests needed for the acquisition of the above listed flooded structure and vacant property located within a floodway, for such consideration as deemed appropriate, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available for these purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: I�tM �h J City Clerk. O- Authorize purchase (1 parcel) via Flood Mitigaiton Program and (5 parcels) just purchase for flood mitigation.doc 2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 1st day of April, 2019. No. 41416 - 040119. AN ORDINANCE to transfer funding from the fiscal year Stormwater Account to the Flood Mitigation project, amending and reordaining certain sections of the 2018 -2019 Stormwater Fund Appropriations and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Stormwater Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from General Revenue 03- 530 - 3063 -9003 $ 100,000 Reserve for Future Debt Service 03- 530 - 3010 -3027 (100,000) Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATT T: Qv( IG�ti � • QTY? .L City Clerk. �F CITY COUNCIL AGENDA REPOR To: Honorable Mayor and Members of City Council Meeting: April 1, 2019 Subject: Acquisition of Real Property for Flood Mitigation Background: The recently authorized Stormwater Utility Flood Mitigation Program provides an additional option beyond leveraging Federal Emergency Management Agency (FEMA) grants to acquire developed parcels within City limits that are subject to repetitive property damage due to high -water (flood) events. Similar to a FEMA grant, the Stormwater Utility Flood Mitigation Program uses Stormwater Utility Funds to provide 25% of the total project costs associated with the acquisition and demolition of flooded structures within the floodplain and floodway. The remaining 75% of the total cost under this new Stormwater Utility Flood Mitigation Program is funded by the parcel owner from flood insurance proceeds after a high water event or from some other source. The primary goal of this new program is to facilitate timely acquisition and demolition of recently flooded structures without the need to rely solely upon FEMA's lengthy, complex, and nationally competitive grant programs. This new program supplements the City's current process of acquiring vacant parcels to address stormwater flooding issues using 100% utility funds. Under City ownership, debris removal from the stream channel can be performed on a routine basis without need for a maintenance easement or right -of -entry permit from a private parcel owner. Further, under City ownership, the riparian buffer area along the stream channel of these vacant parcels can be enhanced to not only reduce downstream flooding but also improve water quality downstream as required by the City's Municipal Separate Storm Sewer System (MS4) permit's sediment Total Maximum Daily Load (TMDL) action plan. Finally, open space parcels having deeded restrictive covenants in proximity to river and tributary floodplains add points towards the City's progressive floodplain management activities resulting in City residents being eligible for a 15% discount on flood insurance premiums as part of the National Flood Insurance Program's Community Rating System (CRS). This request seeks authority to acquire and demolish one developed parcel within the FEMA floodway that was damaged by two high water events during 2018, pursuant to the Stormwater Utility Flood Mitigation Program. Upon demolition, this currently developed parcel will be converted to, and maintained as, vegetated open space as required by the recently approved program. This request also seeks authority to acquire five (5) parcels in close proximity to one another within the Lick Run floodway. These currently vacant parcels will be maintained as vegetated open space. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the Stormwater Utility Flood Mitigation Program. The real property acquisitions are outlined below. Funding for acquisition of the real property rights will be available in capital account 03- 530 - 3063 -9050. The City may also need to acquire various other property rights involving the properties listed below and other properties which have not yet been identified for this project. The properties that have been identified to date are as follows: Parcel Required Identification Address Owner Property Rights Number 2470901 0 Brooklyn Dr., N.W. Paul Horton Fee Simple Sterling A. Johnson, 2470904 0 Brooklyn Dr., N.W. Jr. and Keith D. Fee Simple Johnson, Sr. 2470908 0 Brooklyn Dr., N.W. Joanne Brewington Fee Simple 2490102 0 Hershberger Rd., N.W. The Trust Company of Virginia Trustee Fee Simple 2490103 0 Hershberger Rd., N.W. Joe Walker Ramsey Fee Simple 1610104 2841 Edgewood St., Virginia H. Lowe Fee Simple S.W. Recommended Action: Authorize the acquisition of Parcel 1610104 identified above as part of the Stormwater Utility Flood Mitigation Program, and authorize the acquisition of the other five (5) vacant parcels identified above, all by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents rroved as to form by the City Attorney. ert S. C City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Dwayne R. D'Ardenne, CSM, PWM, Stormwater Utility Manager Leigh Anne Weitzenfeld, MNR, Water Quality Administrator Cassandra L. Turner, Economic Development Specialist N 0`1� 1N TIih. COUNCII. OF "1' IF (ITY O RC ANC)Kl"', VIIMINIA The 1st day of April, 2019. No. 41417 - 040119. A R1;SOLUTION setting the allocation percentage for personal property tax relief in the City of Roanoke for the 2019 tax year. WHI ,'REAS, in accordance with the requirements set tbrth in Section 58.1 -3524 (C) (2) and Section 58.1 -3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA ") of Chapter 9.51 of the 2005 Acts of Assembly, qualifying vehicles with a taxable situs within the City commencing January 1, 2019, shall receive personal property tax relief, and, WHEREAS, this Resolution is adopted pursuant to Ordinance 37221 - 101705 adopted by City Council on October 17, 2005. NOW THEREFORE BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That tax relief shall be allocated such as to provide 100% tax relief for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued at $1,001- $20,000 will be eligible for 53.8% tax relief 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 53.8% tax relief on the first $20,000 of value. 4. That all other vehicles which do not meet the definition of "qualifying" (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any fonn of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal LISC vehicIcs are estimated sully to use all available ITTRA funds allocated to the City of Roanoke by the Commonwealth of'Virginia. OA A'rf'ES"F: City Clerk. CITY COUNCIL AGENDA REPORT n ' To: Honorable Mayor and Members of City Council Meeting: April 1, 2019 Subject: Adoption of Tax Year 2019 Personal Property Tax Relief Act ( PPTRA) Percentage Background: The PPTRA was enacted in 1998 and provides for a measure of personal property tax relief based on assessed motor vehicle values. (Vehicles valued at $1,000 and below are exempt from taxation.) The amount of relief each locality receives from the Commonwealth has been fixed since 2006. The City of Roanoke budgets in anticipation of receiving $8,075,992 annually. Considerations: City Council is required by the Commonwealth to annually adopt a resolution setting the percentage reduction in personal property for that year. City staff computed the effective reimbursement rate using information provided by the Commissioner of the Revenue and trend data. The percentage reduction is calculated to distribute the $8,075,992 block grant allocation from the Commonwealth in conformance with the state code. The rate as computed for tax year 2019 is 53.8 %, an increase from the 2018 rate of 48.3 %. The increase in the rate is partially attributed to a modification in the methodology used to calculate the relief rate. Recommended Action: Adopt the attached resolution which establishes the percentage reduction for personal property tarelief at 53.8% for the City of Roanoke for the 2019 tax year. Robert S. CovVell, fir. City Manager Distribution: Honorable Sherman A. Holland, Commissioner of the Revenue Honorable Evelyn W. Powers, Treasurer Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 1st day of April, 2019. No. 41418- 040119. A RESOLUTION accepting the donation of the electric vehicle charging station from EVgo Services LLC; and authorizing the City Manager to take such further actions and execute all necessary documents as may be necessary to obtain, accept, implement, administer, and use the donation of the charging station. WHEREAS, EVgo established a Vehicle Charger Donation Program for the public sector funded by a portion of the of $14.7 billion Volkswagen settlement for emissions violations under the Clean Air Act. As part of this program EVgo is donating an electric vehicle (EV) charging station valued at $25,000 to the City; and WHEREAS, it is the recommendation of the City Manager that City Council accept the donation of the electric vehicle charging station for use by the public in the City in accordance with the provisions of Section 2 -263, Code of the City of Roanoke (1979), as amended, which provides that gifts valued in excess of $5,000 be accepted by resolution of City Council. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Council hereby accepts the donation of the electric vehicle charging station from EVgo Services LLC, in accordance with the recommendation contained in the City Council Agenda Report dated April 1, 2019. 2. The City Manager is hereby authorized to take such further actions and execute all necessary documents as may be necessary to obtain, accept, implement, L:\ATTORNEY\DATA \dpbarber \Council WorkWeasures\ElectriclVehicle Charger Donation from EVgo Services 4.1.19.doc administer, and use the donation of the charging station, with any such documents being approved as to form by the City Attorney. ATTEST: X1''1 City Clerk. L:\ATTORNEY\DATA \dpbarber \Council Work \Measures \Electric2Vehicle Charger Donation from EVgo Services 4.1.19.doc ' COUNCIL CITY AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: April 1, 2019 Subject: EVgo Services, LLC Donation of Electric Vehicle Charger Background: The Virginia Department of Environmental Quality (DEQ) entered into a public - private partnership with EVgo Services, LLC (EVgo) to lead the buildout of electric vehicle infrastructure. EVgo has established a Vehicle Charger Donation Program for the public sector. The program is funded via a portion of the $14.7 billion Volkswagen settlement for emissions violations under the Clean Air Act allocated to the Commonwealth of Virginia. The City of Roanoke applied for a grant and was awarded one EV 25 Kilowatt Compact Fast Charger, valued at $25,000. The preselected site is the Berglund Center. The charging station will be installed and maintained by the Facilities Management Division. Considerations: City Council approval is required to accept the grant in the form of the donated electric vehicle charging station. Recommended Action: Accept the EVgo donation of one EV 25Kilowatt Compact Fast Charger, as described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form ttorney. - - - - -- --------------- - Robert S. Cowell, ,Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations .Jeffrey H. Powell, Director of General Services Nell F. Boyle, Sustainability Outreach Coordinator STEPIIANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 21.5 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk@roanokeva.gov April 2, 2019 CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk The Honorable Ralph C. Northam, Governor, Commonwealth of Virginia The Honorable M. Kirkland Cox, Speaker of the House of Delegates of Virginia The Honorable Eileen Filler -Corn, Minority Leader of the House of Delegates The Honorable Terry L. Austin, Delegate, Virginia House of Delegates The Honorable Christopher T. Head, Delegate, Virginia House of Delegates The Honorable Joseph P. McNamara, Virginia House of Delegates The Honorable Samuel Rasoul, Delegate, Virginia House of Delegates The Honorable Justin E. Fairfax, President of the Senate of Virginia The Honorable Thomas K. Norment, Jr., Majority Leader of the Senate of Virginia The Honorable Richard L. Saslaw, Minority Leader of the Senate of Virginia The Honorable John Edwards, Virginia State Senate, District 21 The Honorable David R. Suetterlein, Virginia State Senate, District 19 The Honorable William M. Stanley, Jr., Virginia State Senate, District 20 Dear Governor Northam and Members of the General Assembly: I am enclosing an attested copy of Resolution No. 41419 - 040119 urging the General Assembly of the Commonwealth of Virginia to adopt the Governor's Recommendation for amendments to HB 2718 to provide a funding mechanism dedicated to critical improvements to the Interstate 81 Corridor. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, April 1, 2019. Sincerely, Stephanie M. Moon Reynol ,_111tLM' City Clerk Enclosure IN TI If; COUNCIL OF "I'llE CITY O RO ANO1 {I?, VIRGIN [A The 1st day of April, 2019. No. 41419- 040119. A IUS(7LUTION urging the ( cneral Asse►lihly of(he (.'onirlu.nlruealth o1 "Virginia to adopt the Governor's IZcconlrnendation for amendments to 1-113 2718 to provide a funding mechanism dedicated to critical improvements to the Interstate 81 Corridor. WHEREAS, the Interstate: 81 Corridor delivers essential transportation services to Western Virginia and the maintenance and improvement of the Interstate 81 Corridor is critical to the economic vitality and development of localities firom Winchester to Bristol; WHEREAS, improvements to the Interstate 81 Corridor will produce tangible and lasting benefits to the citizens of Virginia by constructing must needed improvements to this critical highway system that is used by residents, tourists, and commercial businesses; WHEREAS, a bipartisan group of Delegates and Senators proposed legislation in the 2019 Session of the General Assembly that would establish the Interstate 81 Corridor Fund and provide for a fielding mechanism for this Fund; WHEREAS, the bill that ultimately passed the General Assembly established the Interstate 81 Corridor Improvement Fund without creating any funding source, directed the Commonwealth Transportation Board to develop the Interstate 81 Corridor Improvement Program, and established the Interstate 81 Committee to provide advice and recommendations to the Commonwealth Transportation Board with respect to devclopment, implementation, and performance of the Interstate 81 Corridor Improvement Program; WHEREAS, Governor Northam has made a Recommendation for amendments to the bill that will establish a funding source for the Interstate 81 Corridor Improvement Fund that includes increases in certain registration fees, diesel taxes, and gasoline taxes; and WI IF,RI;AS, the curren( deteriorating and failing conditions of the lnter.ska(e 81 Corridor ridor demand action by the Cicneral Assenbly at this time. NC)W, Ti lF,RF'1701l?, Iil? IT RI SO LVED by the C OLIIICil ol'the City of Roanoke, Virginia that: I. The City Council urges the General Assembly of the Commonwealth of Virginia to adopt the Governor's Recommendation to 1113 2718 to provide a funding mechanism for the Interstate 81 Corridor Improvement Fund to address the critical and deteriorating conditions of the Interstate 81 Corridor for the continued economic development of Western Virginia and the Commonwealth of Virginia. 2. The City Council directs the City Clerk to provided attested copies of this Resolution to the Honorable Ralph C. Northam, Governor of the Commonwealth of Virginia, the Honorable M. Kirkland Cox, Speaker of the House of Delegates, the Honorable Eileen Filler -Corn, Minority Leader of the House of Delegates, the Honorable Terry L. Austin, the Honorable Christopher T. Head, the Honorable Joseph P. McNamara, the Honorable Sam Rasoul, the Honorable Justin E. Fairfax, President of the Senate of Virginia, Thomas K. Nornlent, Jr., Majority Leader of the Senate of Virginia, Richard L. Saslaw, Minority Leader of the Senate of Virginia, the Honorable John S. Edwards, the Honorable David R. Suetterlein, and the Honorable William M. Stanley, Jr. ATTEST: �St P � y City Clerk.: a CITY OF ROANOKE 2019 POST - LEGISLATIVE SESSION REVIEW April 1, 2019 Robert J. Catron Alcalde & Fay - Virginia, LLC bslvn 7 mw • Federal Tax Conformity: SB 1372 / HB 2529 were passed to conform the state tax code to the federal tax code changes made by the federal Tax Cuts and Jobs Act. The bills also includes other changes to the state tax code relating to increasing standard deductions, maintains current state law on State and Local Taxes and numerous other provisions. This bill was passed and signed as emergency legislation meaning it went into effect immediately. • Wayfair Implementation: SB 1083 / HB 1722 directs the Department of Taxation (the Department) to require a remote seller to collect sales and use tax if the seller has more than $100,000 in annual gross revenue from sales in Virginia or at least 200 sales transactions in Virginia. • SB 1716 created the 1 -81 Corridor Improvement Fund and the bill directs the CTB to develop an I- 81 Corridor Improvement Program. The bill provides NO new funding. * * ** *Governor's amendments offered for Veto Session would provide 1 -81 funding • SB 1005 / HB 1652 requires each local school board to set the school calendar so that the first day students are required to attend school is no earlier than 14 days before Labor Day. • HB 2705 provides that the $5 million per year limit on the amount of historic rehabilitation tax credit that may be claimed by each taxpayer, which currently expires on January 1, 2019, shall apply to all future taxable years. • The General Assembly increased K -12 funding by $85.7 million for the second year of the biennium, included state funding for a 5% teacher pay raise and makes investments in certain "at- risk" programs; Roanoke will receive an additional $3,958,760 in FY 2020 sp ROANOKE IeS_ - -_ ® SIB 1304 authorizes Roanoke to designate reasonable no- smoking areas at the amphitheater. The bill passed, 26 -14 in the Senate and 99 -0 in the House. SIB 1301 allows a local treasurer to employ private collections agents after 90 days to assist with the collection of delinquent amounts due other than delinquent local taxes. The bill passed the Senate 22 -16 and 79 -19 in the House. ® SIB 1303 would allow a locality to adopt an ordinance that prohibits firearms at any regular or special meeting of its local governing body, provided the meeting room is owned or operated by the locality. The bill failed in Senate Courts of Justice 6 -8. SB 1305 would authorize a locality to recover unpaid charges, including interest for recycling and waste disposal services and place a lien against the property if the charge is unpaid. The bill failed in the Senate, 19 -21. ® $30 million is appropriated for school construction projects loans on the First Priority Waiting List (no Roanoke Schools) and $12 million in additional funding is in the budget for additional school counselors. ROANOKE V - - - -- — - . No.. N ■r\rr■ %rVb Workers Compensation HB 18041 SB 1030 and HB 1245 would add cancers of the colon, brain, or testes to the list of cancers that are presumed to be an occupational disease covered by the Virginia Workers' Compensation Act when firefighters and certain employees develop the cancer; the bill has a reenactment clause and JLARC is required to review Constitutional Amendments SJ 278 provides that one motor vehicle of a veteran who has a 100 percent service- connected, permanent, and total disability shall be exempt from state and local taxes; no local option > HJ 615 creates a Virginia Redistricting Commission for congressional, state Senate and House of Delegates districts; no longer includes requirement for certain localities to also create redistricting commissions Boards of Zoning Appeals HB 2686 changes the vote requirement for board of zoning appeals decisions from a majority of the membership to a majority of the membership present and voting; Governor proposed amendment to make this local option HB 1698 authorizes a locality to send a zoning administrator's appeal order using certified mail; current law allows such an order to be sent only by registered mail Hands -free Driving HB 1811 prohibits any person from holding a handheld personal communications device while driving a motor vehicle; the bill failed on the final day of session over differences of opinion relating to the wording of the bill Governor proposed amendment to SB 1768 would institute hands -free driving effective January 1, 2020 No Excuse Absentee Voting in 2020 HB 2790 allows for any registered voter to vote by absentee ballot in person beginning on the second Saturday immediately preceding any election in which he is qualified to vote without providing a reason or making prior application for an absentee ballot; the bill is effective for the 2020 General Election. Lr.J Commonwealths Attorneys and Body -Worn Cameras r v %m y The Budget Conference Report includes language that requires localities that use body -worn cameras to establish and fund one full -time equivalent entry-level Assistant Commonwealth's Attorney, at a salary no less than that established by the Compensation Board for an entry-level Commonwealth's Attorney, at a rate of one Assistant Commonwealth's Attorney for up to 75 body worn cameras employed for use by local law enforcement officers, and one Assistant Commonwealth's Attorney for every 75 body worn cameras employed for use by local law enforcement officers, thereafter. There are other provisions and requirements. Machinery & Tools Tax A HB 2640 would change one of the methods of valuation of machinery and tools currently specified in statute. Valuing machinery and tools based on a percentage of the cost when purchased by the original owner is a longstanding practice that is used by many localities and has been affirmed by two opinions of the Attorney General and two rulings by the Tax Commissioner. The bill was defeated on the floor. Checkbook Registry SB1262 (Sturtevant) requires localities with a population greater than 25,000 and each school division with more than 5,000 students to post quarterly on their website a register of all expenditures, to include the vendor name. date of payment, amount and description of type of expense (including credit card purchases); bill was defeated in House Counties, Cities and Towns. Parking Ordinances and Proposed Cap on Parking Fines HB 1818 intent was authorizes any county or town (city was already in the Code) with a population of at least 40,000 to provide by ordinance that law- enforcement officers, other uniformed employees of the locality, and uniformed personnel under contract with the locality may issue a summons or parking ticket for a violation of the locality's ordinances or regulations regarding the parking, stopping, or standing of vehicles; bill was amended in the Senate to cap all parking penalties at $75; Senate amendment was removed in conference and the bill passed. € OANOKE 2019/2020 Important Dates VML Annual Meeting in Roanoke General Assembly Elections Senate Finance Retreat House Appropriations Retreat Governor Announces Proposed State Budget 2020 General Assembl 60 -Day Legislative Session begins Legislative Session ends (projected) October 6 - 8, 2019 Nov. 5, 2019 Nov. 2019 Nov. 2019 December 13,2019 Session Timeline: January 9, 2019 March 7, 2020 STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk@))roanokeva.gov CECELIA F. MCCOY Deputy City Clerk April 3, 2019 p CECELIA T. WEBB, CIVIC Assistant Deputy City Clerk Douglas Coffman 1725 Greenwood Road, S. W. Roanoke, Virginia 24015 Dear Mr. Coffman: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 1, 2019, you were appointed to replace Robert L. Price, III, as a Builder representative (member) of the Building and Fire Code Board of Appeals for a term of office ending June 30, 2021. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a Builder representative of the Building and Fire Code Board of Appeals. Enclosures c: Donna Payne, Secretary, Building and Fire Code Board of Appeals/ w application COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of April 2019, DOUGLAS COFFMAN was appointed to replace Robert L. Price, III, as a Builder representative (member) of the Building and Fire Code Board of Appeals for a term of office ending June 30, 2021. 2019. Given under my hand and the Seal of the City of Roanoke this third day of April . . City Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(n),roanokeva.gov CECELIA F. MCCOV Deputy City Clerk April 3, 2019 CECELIA T. WEBB, CMC Assistant Deputy City Clerk The Honorable Timothy A. Allen City Sheriff City of Roanoke Roanoke, Virginia Dear Sheriff Allen: At a regular meeting of the Council of the City of Roanoke that was held on Monday, April 1, 2019, you were reappointed as the City representative of the Court Community Corrections Regional Program Community Criminal Justice Board, for a three -year term of office ending June 30, 2022. Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as the City representative of the Court Community Corrections Program Regional Community Criminal Justice Board. Stephanie M. Moon Reyno , tM City Clerk Enclosures pc: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017 -2139 COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of April 2019, SHERIFF TIM ALLEN was reappointed as the City representative of the Court Community Corrections Regional Program Community Criminal Justice Board, for a three -year term of office ending June 30, 2022. 2019. Given under my hand and the Seal of the City of Roanoke this third day of April City Clerk l STEPHANIE, M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(fivoanokeva.gov April 3, 2019 Deputy Chief Eric Charles Roanoke Police Department Roanoke, Virginia Dear Deputy Chief Charles: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 1, 2019, you were reappointed as the Chief of Police designee of the Court Community Corrections Program Regional Community Criminal Justice Board for a three -year term of office ending June 30, 2022. Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as the Chief of Police designee of the Court Community Corrections Program Regional Community Criminal Justice Board. 4ephanie c ly, "ey, M. Moon Rey ld.s, M City Clerk Enclosures pc: Krystal Hullette, Director of Court and Community Services, 1717 Peters Creek Road, N. W., Roanoke, Virginia 24017 -2139 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of April 2019, DEPUTY CHIEF ERIC CHARLES was reappointed as the Chief of Police designee of the Court Community Corrections Program Regional Community Criminal Justice Board for a three -year term of office ending June 30, 2022. 2019. Given under my hand and the Seal of the City of Roanoke this third day of April City Clerk,. ,,,. STEPIIANIE M. MOON REYNOLDS, MMC City Clerk Luke W. Priddy 302 51h Street, S. W. Unit A Roanoke, Virginia 24016 Dear Mr. Priddy: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail. derk(airoanokeva.gov April 3, 2019 CECELIA F. MCCOV Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 1, 2019 you were appointed to replace Claude J. Page, 111, as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Parks and Recreation Advisory Board. incere , Step anie M. Moon Reynol M City Clerk Enclosures pc: Nicole Ashby, Secretary, Parks and Recreation Advisory Board/ w application COMMONWEALTH OF VIRGINIA To -wit: CITY OF ROANOKE i, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of April 2019, LUKE W. PRIDDY was appointed to replace Claude J. Page, III as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2022. Given under my hand and the Seal of the City of Roanoke this third day of April 2019. Q� jet? City Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'relephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @u,,roanokeva.gov CECELIA F. MCCOY Deputy City Clerk April 3 2019 CECELIA T. WEBB, CIVIC p , Assistant Deputy City Clerk Cheryl Cobbs 848 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Cobbs: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 1, 2019, you were appointed as a member of the Roanoke Cultural Endowment Board of Directors to fill the unexpired term of office of Patice Holland ending December 31, 2020. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Cultural Endowment Board of Directors. G e ranie M. Moon Reyn ds,,M City Clerk Enclosures PC: Katherine Walker, Secretary, Roanoke Cultural Endowment Board of Directors COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of April 2019, CHERYL COBBS was appointed as a member of the Roanoke Cultural Endowment Board of Directors to fill the unexpired term of office of Patice Holland ending December 31, 2020. 2019. Given under my hand and the Seal of the City of Roanoke this third day of April City Clerk STL;PIIANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk @roanokeva.gov April 3, 2019 Stephen Ambruzs 1422 Morningside Street, S.E. Roanoke, Virginia 24014 Dear Mr. Ambruzs: CECELIA F. MCCOV Deputy City Clerk CECELIA T. WEBB, CIVIC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 1, 2019, you were reappointed as a City representative of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2022. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a City representative of the Roanoke Valley Greenway Commission. Sincer p anie M. Moon Leynlo s MM City Clerk Enclosures c: Liz Belcher, Roanoke Greenway Coordinator, 1206 Kessler Mill Road, Salem, Virginia 24153 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of April 2019, STEPHEN AMBRUZS, was reappointed as a City representative of the Roanoke Valley Greenway Commission for a three -year term of office ending June 30, 2022. 2019. Given under my hand and the Seal of the City of Roanoke this third day of April City Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: dcrk�n),roanokeva.gov April 3, 2019 The Honorable Joseph L. Cobb Vice -Mayor Roanoke, Virginia Dear Vice -Mayor Cobb: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 1, 2019, you were reappointed as a representative of the Total Action for Progress Board of Directors (TAP) for a one -year term of office ending June 30, 2020. Attached you will find a copy of a Certificate regarding your reappointment. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I also am attaching copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sincerel Step anie M. Moon Re olds, M C City Clerk Attachment pc: Annette Lewis, President, Total Action for Progress, 302 Second Street, S. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of April 2019, JOSEPH L. COBB was reappointed as a representative of the Total Action for Progress Board of Directors for a one -year term of office ending June 20, 2020. 2019. Given under my hand and the Seal of the City of Roanoke this third day of April At h e "CityClerk ,.N,� STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov April 3, 2019 The Honorable Anita J. Price Council Member Roanoke, Virginia Dear Council Member Price: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 1, 2019, you were reappointed as the elected official representative of the Youth Services Citizens Board for a three -year term of office ending June 30, 2022. Attached you will find a copy of a Certificate regarding your reappointment. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I also am attaching copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." Sincerely, ir'j • Wes. ,�� �- XSt I\ Moon eyno , MMC City Clerk Attachment pc: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of April 2019, ANITA J. PRICE was reappointed as the elected official representative of the Youth Services Citizens Board for a three -year term of office ending June 30, 2022. 2019. Given under my hand and the Seal of the City of Roanoke this third day of April A4 ac" Clerk S"rEl'llANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerkCroanokeva.gov CECELIA F. MCCOY Deputy City Clerk April 3, 2019 p CECELIA T. WEBB, CMC Assistant Deputy City Clerk Lorena Wilson 4158 Westvale Road, N. E. Roanoke, Virginia 24019 Dear Ms. Wilson: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 1, 2019 you were reappointed as a Citizen at Large representative of the Youth Services Citizen Board for a three -year term of office ending June 30, 2022. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Youth Services Citizen Board. Enclosures c: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of April 2019, LORENA WILSON was reappointed as a Citizen at Large representative of the Youth Services Citizen Board for a three -year term of office ending June 30, 2022. 2019. Given under my hand and the Seal of the City of Roanoke this third day of April City Clerk „� STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: derk(n)roanokeva.gov CECELIA F. MCCOY Deputy City Clerk April 3, 2019 CECELIA T. WEBB, CMC Assistant Deputy City Clerk Joyce Watkins 820 Brownwood Drive, N. W. Roanoke, Virginia 24017 Dear Ms. Watkins: At a regular meeting of the Council of the City of Roanoke which was held on Monday, April 1, 2019 you were reappointed as a Citizen at Large representative of the Youth Services Citizen Board for a three -year term of office ending June 30, 2022. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving the City of Roanoke as a member of the Youth Services Citizen Board. Enclosures c: Aisha Johnson, Assistant to the City Manager COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the first day of April 2019, JOYCE WATKINS was reappointed as a Citizen at Large representative of the Youth Services Citizen Board for a three -year term of office ending June 30, 2022. 2019. Given under my hand and the Seal of the City of Roanoke this third day of April • ®UY'� City Clerk STEPIIANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 'relephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerk @d roanokeva.gov April 4, 2019 Claude J. "Sport" Page, III 1515 Cove Road, N. W. Roanoke, Virginia 24017 Dear Mr. Page: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk Your term of office as a member of the Parks and Recreation Advisory Board expired on March 31, 2019. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Parks and Recreation Advisory Board from January 4, 2016 to March 31, 2019. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO Claude ]. "Sport" Page, III AS A MEMBER OF THE PARKS AND RECREATION ADVISORY BOARD FROM JANUARY 4, 2016 TO MARCH 31, 2019 ON THIS 4TH DAY OF APRIL , 2019 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: SHERMAN P. LEA, SR. MAYOR ATTEST: tl�M Ag" STEPHANIE M. MO Yip DS CITY CLERK