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HomeMy WebLinkAboutCouncil Actions 05-06-1941430 - 050619 ROANOKE CITY COUNCIL INFORMAL SESSION MAY 6, 2019 9:00 A.M. CITY COUNCIL CHAMBER ROOM 450 AGENDA INASMUCH AS THERE WERE NO BUDGET STUDY ITEMS OR BRIEFINGS FOR DISCUSSION BY THE COUNCIL, THE 9:00 A.M. SESSION WAS CANCELLED. 1 ROANOKE CITY COUNCIL REGULAR SESSION MAY 612019 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. Mayor Lea was absent; Council Member Price arrived late. The Invocation was delivered by The Reverend Kenneth Lane, Pastor, Trinity Lutheran Church. The Pledge of Allegiance to the Flag of the United States of America was led by Vice -Mayor Joseph L. Cobb. Welcome, Vice -Mayor Cobb. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, May 9 at 7:00 p.m., and Saturday, May 11 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Architectural Review Board — one vacancy Four -year term of office ending October 1, 2023 Board of Zoning Appeals — one vacancy Unexpired term of office ending December 31, 2021 2 Economic Development Authority — one vacancy Four -year term of office ending October 20, 2023 Fair Housing Board — one vacancy Unexpired term of office ending March 31, 2022 Human Services Advisory Board — one vacancy Four -year term of office ending November 30, 2023 Roanoke Arts Commission — two vacancies Three -year terms of office ending June 30, 2022 Roanoke Civic Center Commission — one vacancy Three -year term of office ending September 30, 2022 Roanoke Neighborhood Advocates — one vacancy Unexpired term of office ending June 30, 2022 Roanoke Redevelopment and Housing Authority - one vacancy Four -year term of office ending August 31, 2023 Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: Vice -Mayor Cobb recognized and presented City gift to visiting Asian Fellow, Ms. Sanmu Caoji of China, hosted by Feeding America. Presentation by The Honorable Sam Rasoul, Member, Virginia House of Delegates. The Honorable Sam Rasoul, Virginia House of Delegate presented House Joint Resolution 952 to Robert Clement, former Neighborhood Services Coordinator. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Norma Ross, 2318 Rush Street, N. W., appeared before the Council regarding adding traffic signals at intersection of Orange Avenue and 15th Street, N. W. 3 Stacy Roberts, 816 Mumford Street, S. E., appeared before the Council regarding lack of equipment for the hearing impaired in the court facilities. 4. CONSENT AGENDA: (APPROVED 5 -0, as amended) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. The Vice -Mayor advised since the Mayor was absent, the appointment of two School Board Trustees would be discussed at a Special Meeting of Council immediately following the Recessed Meeting on Monday, May 13 at 2:00 p.m C -1 Minutes of the regular meeting of City Council held on Monday, March 18, 2019. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council; and appointment of two School Board Trustees, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Matter was later withdrawn to be considered at a Special Meeting of Council on Monday, May 13, 2019. C -3 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of approximately 4.11 acres of City -owned property located at 1201 Prillaman Avenue, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. During the Closed Meeting, Council Member Davis personal conflict of interest and left prior to discussion page 9.) IT acknowledged a of the matter. (See C -4 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of approximately 2.96 acres of City -owned property located at 2607 Salem Turnpike, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -5 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of approximately .23 acres of City -owned property located at 0 Church Avenue, S. E., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -6 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of approximately .018 acres of City -owned property located at 715 Franklin Road, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -7 A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel pertaining to actual litigation, where such consultation in open meeting would adversely affect the negotiating or litigation posture of the City, pursuant to Section 2.2 -3711 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -8 A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel pertaining to probable litigation, where such consultation in open meeting would adversely affect the negotiating or litigation posture of the City, pursuant to Section 2.2 -3711 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -9 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, May 20, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to consider the sale of City -owned property located at 5540 and 5550 Precision Circle, N. W., to the Roanoke Regional Airport Commission. RECOMMENDED ACTION: Concurred in the request. 5 C -10 A communication from the Assistant City Manager for Community Development transmitting the 2019 Annual Homeless Winter Point -in -Time Street and Homelessness Survey Report. RECOMMENDED ACTION: Received and filed. C -11 A communication from the City Clerk advising of the resignation of Russell Thomas as a member of the Roanoke Neighborhood Advocates, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -12 A communication from the City Clerk advising of the resignation of Antwyne Calloway as a member of the Fair Housing Board, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -13 Reports of qualification of the following individuals: The Honorable Timothy A. Allen, City Sheriff, as the City representative of the Court Community Corrections Program Regional Community Criminal Justice Board, for a three -year term of office ending June 30, 2022; Pete Eshelman, Luke W. Priddy and Jared Rigby as members of the Parks and Recreation Advisory Board for three -year terms of office, each, ending March 31, 2022; Lorena Wilson as a Citizen at Large representative of the Youth Services Citizen Board for a three -year term of office ending June 30, 2022; and Douglas Coffman as a Builder representative (member) of the Building and Fire Code Board of Appeals for a term of office ending June 30, 2021. RECOMMENDED ACTION: Received and filed. n. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Update on the initiatives of Goodwill Industries of the Valleys. Zenith Barrrett, MPA, Senior Director of Business and Community Engagement; and Stephanie Hoer, Senior Director of Program Services, Spokespersons. (Sponsored by Mayor Lea and Council Member Osborne). Received and filed. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the Summer Food Program Grant from the Virginia Department of Education. Adopted Resolution No. 41430 - 050619 and Budget Ordinance No. 41431 - 050619. (5 -0, Mayor Lea was absent, Council Member Price was not present when vote was recorded). 2. Acceptance of the Foundation for Roanoke Valley Grant funds in connection with the Social Services Central Intake Program. Adopted Resolution No. 41432 - 050619 and Budget Ordinance No. 41433 - 050619. (5 -0, Mayor Lea was absent, Council Member Price was not present when vote was recorded). 3. Authorization to commence right -of -way phase of the Tinker Creek Greenway Trail Phase II Project. Adopted Ordinance No. 41434 - 050619. (5 -0, Mayor Lea was absent, Council Member Price was not present when vote was recorded). 7 *61 ailJ,1 4,111 % -y•7a11:1410111 Ira JA/_1`r_1W40 The City Manager offered the following comments: Roanoke Public Libraries invites citizens to bring their 1940s photographs for possible use in a new History of Roanoke book. • The Libraries will host several opportunities for community members to have their 1940s Roanoke photographs scanned for possible inclusion in a new book by Nelson Harris, covering the history of the Roanoke area in the 1940s. • A list of the dates, times, and locations to bring your photos for scanning in May is posted under "Read About Roanoke," on the city's website homepage. New "Art in Roanoke" sculptures are coming to Elmwood Park • This month, sculptures for the third temporary art exhibit (Art in Roanoke) will be installed on the Artwalk in Elmwood Park. • Installation will begin this week and conclude on May 17. • Addressing the theme "Roanoke Rising," the works will be on display for two years. • During Festival in the Park, May 25 -26, viewers will have a chance to vote on their favorite piece and the winning artist will receive a People's Choice Award. • More information is available by contacting the city's Arts and Culture Coordinator, Susan Jennings. Movies in the Market begin on May 10 • This family - friendly entertainment is hosted in Market Square Recurs monthly on the 2nd Friday through August 9 Kids activities begin at 6 p.m.; movie begins at dusk Admission is free • May 10 Movie is "Incredibles 2" Local Colors Annual Festival will be held on May 18 • This is the 29th annual celebration of the diverse ethnic heritages that call Roanoke home. • The event will include more than 40 ethnic vendors, 15 live performances, beer garden, displays and exhibits, food from around the world. • The location is in Elmwood Park, from 11 a.m. to 5 p.m. Admission is free 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. ffl 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Bestpitch called attention to a book "Color of Law "; and encouraged all to read. It was announced the Changing of the Narrative would be at Temple Emmanuel on Persinger Road, S. W., on Sunday, May 19 — June 9. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. Held over for discussion at a special meeting of Council on Monday, May 13, 2019 immediately following recessed meeting at 2:00 p.m. At 3:19 p.m., the Vice -Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room. At this point, 3:30 p.m., Council Member Price entered the Closed Meeting. At 6:13 p.m., the Council Meeting reconvened, with Vice -Mayor Cobb presiding and all Members of the Council in attendance with the exception of Mayor Lea. CERTIFICATION OF CLOSED MEETING. (6 -0, excluding C -3, whereby Council Davis recused herself prior to discussion of the matter due to a personal conflict; and Mayor Lea was absent.) AT 6:17 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL MONDAY, MAY 13 AT 2:00 P.M., IN THE COUNCIL CHAMBER, FOR THE ADOPTION OF THE CITY OF ROANOKE RECOMMENDED FISCAL YEAR 2019 - 2020 BUDGET AND ANY OTHER MEASURES AS DEEMED APPROPRIATE. X OF ROq� �Ika� SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., SUITE 452 ROANOKE, VIRGINIA 24011 -1594 TELEPHONE: (540) 853 -2444 FAX: (540) 853 -1145 EMAIL: MAYORCiROANOKEVA.GOV May 6, 2019 The Honorable Vice -Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Cobb and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council; and selection of two School Board candidates, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES /REAPPOINTMENTS May 6, 2019 Public VACANCIES: Term of office on the Architectural Review Board ending October 1, 2023. Unexpired term of office on the Board of Zoning Appeals ending December 31, 2021. Terms of office on the Economic Development Authority, each, ending October 20, 2022. Unexpired term of office on the Fair Housing Board ending March 31, 2022. Four -year term of office on the Human Services Advisory Board ending November 30, 2023. Terms of office on the Roanoke Arts Commission, each, ending June 30, 2022. Three -year term of office on the Roanoke Civic Center Commission ending September 30, 2022. Unexpired term of office on the Roanoke Neighborhood Advocates ending June 30, 2022. Term of office on the Roanoke Redevelopment and Housing Authority ending August 31, 2023. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 6, 2019 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of approximately 4.11 acres of City -owned property, located at 1201 Prillaman Avenue, N.W., and bearing Official Tax Map No. 2440715, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711 .A.3, Code of Virginia (1950), as amended. --------- - - - - -- --- - - - - -- Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers O� �~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 6, 2019 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of approximately 2.96 acres of City -owned property, located at 2607 Salem Turnpike, N.W., and bearing Official Tax Map No. 2420206, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. ----- I - ----- ----- Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 6, 2019 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of approximately .23 acres of City -owned property, located at 0 Church Avenue, S.E., and bearing Official Tax Map No. 4011308, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to X2.2- 3711.A.3, Code of Virginia (1950), as amended. Robert S. Cow , Jr. City Manager Distribution: Council Appointed Officers CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 6, 2019 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of approximately .018 acres of City -owned property, located at 715 Franklin Road, S.W., and bearing Official Tax Map No. 1020233, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. - - - - -- - - - -- ----- - - - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 -1595 Daniel J. Callaghan TELEPHONE 540 -853 -2431 City Attorney FAX 540- 853 -1221 EMAIL: cityatty @roanokeva.gov The Honorable Mayor and Members of City Council Roanoke, Virginia May 6, 2019 Re: Request for closed meeting Dear Mayor Lea and Council Members: Timothy R. Spencer David L. Collins Heather P. Ferguson Laura M. Carini Douglas P. Barber, Jr. Assistant City Attorneys This is to request that City Council convene a closed meeting pursuant to Sec. 2.2 -371 LA.7, Code of Virginia, to consult with legal counsel and hear briefings by staff members or consultants pertaining to actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. With kindest personal regards, I am Si rely yours, Daniel J. allaghan City Attorney DJC /lsc c: Robert S. Cowell, Jr., City Manager Stephanie Moon Reynolds, City Clerk CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 -1595 Daniel J. Callaghan TELEPHONE 540- 853 -2431 City Attorney FAX 540- 853 -1221 EMAIL: cityatty@roanokeva.gov The Honorable Mayor and Members of City Council Roanoke, Virginia May 6, 2019 Re: Request for closed meeting Dear Mayor Lea and Council Members: Timothy R. Spencer David L. Collins Heather P. Ferguson Laura M. Carini Douglas P. Barber, Jr. Assistant City Attorneys This is to request that City Council convene a closed meeting pursuant to Sec. 2.2- 3711.A.7, Code of Virginia, to consult with legal counsel and hear briefings by staff members or consultants pertaining to probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. With kindest personal regards, I am Sincerely yours, Daniel J. allaghan City Attorney DJC /lsc c: Robert S. Cowell, Jr., City Manager Stephanie Moon Reynolds, City Clerk CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 6, 2019 Subject: Request to Schedule a Public Hearing for Sale of City -owned Land which Houses the Hertz Maintenance Center and the Former Budget Car Rental Center Background: The City of Roanoke is proposing to sell approximately 3.02 acres of land which houses the Hertz Maintenance Center located at 5550 Precision Circle, N.W., Official Tax Map Number 6640123, and the former Budget Car Rental site located at 5540 Precision Circle, N.W., Official Tax Map Number 6640124, (collectively, the "Property ") to the Roanoke Regional Airport Commission ( "Buyer "). The Buyer proposes to pay $380,000 for both parcels. Subject to City Council's concurrence with this request, a copy of the proposed Contract for Purchase and Sale of Real Property will be placed with the City Clerk for review prior to the public hearing. Pursuant to the requirements of State Code, notice of the public hearing must be advertised at least seven days prior to the public hearing. The public hearing would occur on May 20, 2019, or at such later date as the City Manager determines. Recommended Action: Authorize the scheduling and advertising of the proposed sale of the Property for a public hearing on May 20, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such later date and time as the City Manager shall determine, in his discretion. 1� ----- --- ------------------------ Robert S. Cowell, jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Rob Ledger, Acting Director, Economic Development Amelia C. Merchant, Director of Finance Cassandra L. Turner, Economic Development Specialist Laura M. Carini, Assistant City Attorney � INFORMATION ONLY s CITY COUNCIL REPORT To: Honorable Mayor and Members of City Council Date: May 6, 2019 Subject: Annual Homeless Winter Point -in -Time Count and Homelessness Survey Report for 2019 Attached is the Blue Ridge Interagency Council on Homelessness Winter Point - in -Time Count and Homelessness Survey report for 2019. This annual survey is conducted in the month of January by jurisdictions in the Commonwealth of Virginia in order to obtain baseline data on the number of homeless individuals living in communities, and to ascertain basic demographic information about that homeless population. As indicated by the key findings beginning on page 6 of the attached report, the number of homeless counted during the January survey in the Roanoke region remained relatively steady at 319, an increase of two from the 2018 report. The near term trend of decreasing numbers in the region results in an overall decrease of 19% since 2015; or over a longer term, the decrease has been over 43% since 2012. While there was noted a sharp increase in the number of those defined as experiencing Chronic Homelessness over the past year, homelessness among people in families with children counted during this survey decreased by over 15% as compared to 2018. The number of homeless family households also decreased by over 7% as compared to 2018. Of those eligible to participate in a corresponding survey, approximately 131 individuals responded. Approximately 42% became homeless while living outside of the localities that make up the Blue Ridge Continuum of Care region. Approximately 67% stated that they have had a history of jail incarcerations. Approximately 44% of individuals surveyed indicated they had been homeless for more than one year. Over 42% of those responding to the survey indicated they had a high school diploma or GED. The Roanoke Rescue Mission continued to be the largest shelter in the region housing approximately 79% of the homeless counted in this 2019 survey, basically level from a year ago. The top four primary reasons for homelessness from those surveyed included insufficient income, substance abuse, family conflict /separation, and domestic violence. The report also contains information regarding Veteran Homelessness, which included 41 identified individuals, an increase of 4 over last year. Of that total, five were identified as unsheltered and as chronically homeless. Of note, found on pages 14 -15 of the report is a summary of the ongoing efforts to prevent homelessness and the number of individuals served during calendar year 2018 in the various areas of homelessness prevention, including prevention services (1 ,358), rapid re- housing (257), and the provision of permanent supportive housing (230). Should members of City Council have any questions regarding this report, please do not hesitate to contact me. BRIAN TOWNSEND Assistant City Manager for Community Development Attachment Distribution: Council Appointed Officers Steven Martin, Director of Human and Social Services Carol Tuning, Homeless Assistance Team 2 `'� 'y .. ', ,. �,�; .. •, ` a `k ,. '� � �i ,' \ `,�, '� !' ti Table of Contents Blue Ridge Interagency Council on Homelessness ......................................................... ..............................2 2019 Survey Volunteers ............................................................................................................... ............................... 3 Aboutthis Report ............................................................................................................................ ............................... 4 Methodology................................................................................................................................ ............................... 4 Five -Year Trend ............................................................................................................................... ............................... 5 Part One: The 2019 Point -in -Time County Key Findings ................................................ ..............................6 AllHomeless People ............................................................................................................ ..............................6 Homelessness by Household Type ............................................................................... ..............................6 Homelessnessby Subpopulation ................................................................................. ............................... 6 Point -in -Time County by Program ..................................................................................... ............................... 7 TrendsOver Time ...................................................................................................................... ............................... 8 Trends in Homeless Count - All Populations ............................................................ ..............................8 Trends in Veteran Homelessness ................................................................................. ............................... 8 Trends in Chronic Homelessness ................................................................................... ..............................8 Trendsin Family Homelessness ..................................................................................... ..............................8 Part Two: 2019 Point -in -Time Survey Key Findings ........................................................ ............................... 9 KeyFindings ................................................................................................................................. ............................... 9 Housingand Homelessness ............................................................................................ ............................... 9 Foster Care and Incarceration ......................................................................................... ..............................9 Comingto Roanoke ............................................................................................................... .............................10 Health Care and Emergency Room Usage ................................................................. .............................10 Income......................................................................................................................................... .............................10 EducationalAttainment .................................................................................................... ............................... 20 Disabilities.................................................................................................................................. .............................10 Transportation....................................................................................................................... ............................... io Primary Reason for Homelessness .............................................................................. ............................... 11 SurveyHighlights .............................................................................................................................. .............................12 OurWork This Year .......................................................................................................................... .............................14 Conclusion............................................................................................................................................ .............................16 AppendixA: Definition of Terms ................................................................................................. .............................18 AppendixB: 2019 Point -in -Time Data Detail ........................................................................ .............................20 AppendixC: Survey Instruments ................................................................................................ .............................30 Blue Ridge Interagency Council on Homelessness CHAIR Paula Prince, PHD, Jefferson College of Health Sciences MEMBERS Annette Lewis, Total Action for Progress Bill Duncan, Blue Ridge Independent Living Center Brian Geiser, Roanoke City Sheriffs Department Bryan HILL, Roanoke Valley - Alleghany Regional Commission Bruce Phipps, Goodwill Industries Carly Villarreal, Carilion Carol Tuning, City of Roanoke Dan Merenda, Council of Community Services Dani Poe, Downtown Roanoke, Inc. Dave Prosser, Freedom First Credit Union David Bustamante, Roanoke Redevelopment & Housing Authority Dawn Riddle, Atleghany County Social Services Debbie Brown, Greene Memorial United Methodist Church Felicia Prescott, Alleghany Highlands Community Services Isabel Thornton, Restoration Housing Jennings Tardy, Roanoke City Police Department Judy Hough, City of Salem Judy Cusamano, Jefferson College of Health Sciences Keith Holland, City of Roanoke Lee Clark, Rescue Mission of Roanoke Malora Horn. Roanoke City Public Schools Mike Patterson, City of Roanoke Monica Seiler, Captain, Salvation Army Pamela Hall, Lewis -Gale - Alleghany Tanyia Jones, Salem VAMC Tracy KocheL, BlueRidge Behavioral Health Care Sherry Stull, Scott Hitl Retirement Community . p L F,17 :IO�n 2 2019 Survey Volunteers Hannah Barnhill Kenneth Johnson Heather Bissell Micah Jordan Lindsay Bolger Jacquelyn Joseph Ben Bristoll Adam Joyce Heather Brush Courtney Kassner Cameron Clark Grace Krotkov Katherine Cole Kaleb Lambert Kaitlyn Collins Hwal Lee Claude Collins Anna Litt Jeremy Cosgriff Amanda Martin Gloria Cousser Joey Montgomery Rachel Crespi Sherrie Morton Matt Crookshank Sandy Peggins Brittney Davis Elizabeth Pentecost Rebecca Deichman Katie Poulos Dylan Dick Paul Powell Aaron Dowdy Chris Pucci Daniel Feivor Kayla Pulley Ocie Fidler Patrick Purves Violet Gelowani Kim Roldan Eddie George Jr. Kristin Sammons Alison Grant Neha Shrestha Paige Hamay Derrick Spradlin Jacqueline Harrison Brian Tinsley Dere' Hicks Kelsey Trivellin Ronnie Allen Hodges Susan Trout Amanda Holcomb Carol Tuning Katelyn Holder Andrew Valente Machete Huff Natasha Vietz Vickie Jett Amanda Wheeler Tamisha Johnson Kara Williams U About this Report Point -in -Time (PIT) counts of sheltered and unsheltered people experiencing homelessness occur yearly in each jurisdiction in Virginia, and across the country. This count offers a snapshot of homelessness on a single night and takes place in late January. In order to qualify for federal homeless assistance funds, the U.S, Department of Housing and Urban Development (HUD) requires communities to perform this task. The Blue Ridge Interagency Council on Homelessness, the governance body for homeless services in the region, is the Lead entity that conducts this PIT count. The data collected provide valuable information to area service providers, policy makers, and the general public on the individual and family challenges and barriers associated with homelessness. Included data available for analysis are the number of people experiencing homelessness within particular populations, such as people with chronic patterns of homelessness, families with children, veterans experiencing homelessness, and young adults between the ages of 18 and 24 who are experiencing homelessness on their own, not in the company of their parent or guardian. Analyzing changes over time in the overall count and among certain populations of people experiencing homelessness is a strength of our data collection efforts Homelessness directly affects thousands of Virginians annually. According to the Annual Homeless Assessment Report (AHAR) to Congress by the U.S. Department of Housing and Urban Development, in 2018 there were 5,975 homeless people in Virginia during a 24 hour count taken in January by localities statewide. This represents a decrease of 1.5% over those counted in 2017. Of the 5975 counted in 2018, the vast majority (84.7%) were sheltered. Methodology 2o18 Virginia Homeless Count This 2019 Point -in -Time Count and Homeless Survey Report presents data obtained on a single night in January from sheltered and unsheltered people in the Blue Ridge Continuum of Care Region of Virginia: ALLeghany County, Botetourt County, Craig County, Roanoke County and the cities of Covington, Roanoke and Salem. The instruments used to collect survey data were the Vulnerability Index - Service Prioritization Decision Assistance Tool (VI- SPDAT) v2.0 for single adults, the VI -SPDAT v2.0 for families, and 23 supplemental questions. The survey was administered voluntarily. Families with children were only surveyed once, as a household. Adults in households without children were surveyed individually. In addition, this report uses hard count data and survey data obtained directly from the Homeless Management Information System (HMIS) for most programs. The VI -SPDAT v2,0, the Continuum of Care's primary common assessment instrument, is administered to all homeless individuals and /or families upon entry into the region's coordinated system of care to determine 1) the level of vulnerability for a homeless person or family, and 2) to prioritize services based on vulnerability. Data from the VI -SPDAT are entered into the Homeless Management Information System (HMIS) in additional to other essential elements such as demographic characteristics. homelessness and housing histories; and income and benefit amounts. Individuals fleeing domestic violence were counted and surveyed by program case workers outside of the HMIS (N =16). These data were then aggregated with the overall count and other survey responses. Data for individuals identified as unsheltered (N =15) were obtained and recorded on paper forms used by homeless service providers from the City of Roanoke's Homeless Assistance Team (HAT), the Salem VA Medical Center, Blue Ridge Behavioral Healthcare and physician assistant students from the Jefferson College of Health Sciences. This dedicated group searched the streets, under bridges, in doorways and other places to identify, count and interview the unsheltered on the night of January 23, 2019, Volunteers in the ALLeghany Highlands also worked to identify unsheltered individuals in the rural areas of the region. No unsheltered individuals were identified in the rural communities. 11, ;1� 2016 2017 2018 loin 319 Homeless individuals on January 23, 2019 0 ItPli-4 1 1 in vim Shelter programs Where surveys were administered 5 IL90% Decrease since 2015 Part One: The 2019 Point -in -Time Count Key Findings All Homeless People • On January 23, 2019, 319 people Were experiencing homelessness in the Roanoke Region. A majority, 95.3 %, (304) Were staying in emergency shelters, and 4.7% (15) Were in unsheltered locations. • 14.7 percent (47) of people experiencing homelessness Were children, 78.7% (251) Were over the age of 24, and 5.o percent (16) Were between the ages of 18 and 24. • Between 2018 and 2019, the number of people experiencing homelessness in the Roanoke Region (including Alleghany County) increased by o.6 %. (317 in 2o18 and 319 in 201g). Homelessness increased among people staying in unsheltered Locations by 36.4 %. (11 in 2o18 and 15 in 2019) • A trend of decreasing numbers since 2012 in the Roanoke Region shows that homelessness has decreased by 43.1% (561 in 2012 and 319 in 2019). Homelessness by Household Type • There Were 244 people experiencing homelessness in adult only households, accounting for 76.5% percent of the homeless population. Most (94.3 %) Were over the age of 24. Five percent Were between 18 and 24 (13). • There Were 75 people in families With children experiencing homelessness, representing 23.5 percent of the homeless population. Of people in families With children, 62.7 percent (47) Were under the age of 18, 33.3 percent Were over 24, and four percent Were between 18 and 24 (3)• • Between 2018 and 2019, homelessness among individuals increased by 7.0 percent. A slight decline in the number of sheltered individuals (3o6 in 2o18 and 304 in 2019) Was offset by an increase in the number of unsheltered individuals (11 in 2018 and 15 in 2019). • Homelessness among people in families With children counted on a single night decreased by 15.7% between 2o18 (89) and 2019 (75). The number of homeless family households decreased by 7.1% between 2o18 (28) and 2019 (26). Homelessness by Subpopulation • In January 2019, 41 veterans Were experiencing homelessness, representing an increase of Zo.8% over 2018 (37). All veterans were homeless in households Without children, five were chronically homeless and two were unsheltered. There were 56 individuals in adult only households and 6 people in families with children with chronic patterns of homelessness. Chronic homelessness increased by 72.2 percent between 2018 (36) and 2019 (62), but has decreased by 58.4 percent since 2012 (149). There were 13 unaccompanied homeless youth between the ages of 18 and 24 counted in January 2019 (all were sheltered). There were 5 individuals in two parenting youth households (2 youth), aLL were sheltered. Point -in -Time Count by Program The chart below shows the number of individuals and families counted and sorted by the programs and agencies that served them when the count Was conducted on January 23, 2o1g. The Roanoke Rescue Mission is the Largest emergency shelter provider in the Blue Ridge Continuum of Care. Seventy -nine percent (252) of the homeless population (319) counted in 2019 were sheltered at the Rescue Mission. The Mission had seventy -eight percent (247 of 317) of the individuals identified in the 2018 count. Percentage Served by Rescue Mission Number of Number of Number of individuals in Number of Number of Total number of Program individuals in chronically households veterans youth individuals families without children homeless ARCH BP.BH 0 0 0 z ARCH Families and Single Women 0 t 3 t g ARCH Hall Bed's 0 t 0 1 0 r ARCH Veterans Housing/GPD Contact 0 S4 14 G 24 Family Promise Housing for Families with Children B o z 10 Rescue Mission Men's Sheiter and Male Respite 0 135 20 40 6 135 Pescue Mission Womsn and Ch-ilrer 57 t =3 5 !17 Center tWC0 Safehome Systems 7 0 3 o g Turning Point 0 7 0 0 i 7 Unsheltered 0 15 5 z o 15 Totals 75 244 41 62 15 31g Percentage Served by Rescue Mission Trends Over Time: 2012 to 2019 Trends in Homeless Count - All Populations In 2012, the Blue Ridge Continuum of Care began a transformation of its service system that included changes in strategies to more effectively reduce homelessness. Based on national research, the new strategies focused on providing targeted homelessness prevention services and rapidly re- housing those who found themselves in a homeless condition and then providing them with tailored supportive services needed for them to maintain housing stability in the long -term. The Housing First model and matching individuals to resources efficiently through standardized processes are components of an ongoing effort by the Blue Ridge Interagency Council on Homelessness and the Continuum of Care to improve service provision and effectiveness. Between 2012 and 2019, the number of people experiencing homelessness has been reduced by 43.1% from 561 to 319. Trends in Veteran Homelessness The number of veterans experiencing homelessness in 2019 increased by 10.8 %, but has declined by 43.1% since 2012. Initiatives such as Michelle Obama's Mayors Challenge to End Veteran Homelessness in 2014 and Roanoke's participation brought additional attention and resources to ending homelessness among the veteran population. In November 2015, Roanoke's Blue Ridge Continuum of Care announced that it had achieved functional zero in its efforts to end homelessness among veterans. Functional zero is the point at which there are sufficient resources and a response structure in place to house all veterans entering homelessness within 3o days and that no veterans are unsheltered or experiencing chronic homelessness. In 2019 there were 41 veterans counted, 5 were unsheltered and five were identified as chronically homeless. Trends in Chronic Homelessness In 2019 there were 62 chronically homeless individuals counted. Chronic homelessness refers to an individual or family where the head of household has a disability and who has been continuously homeless for a year or more or has experienced at least four episodes of homelessness in the last three years where the combined Length of time homeless was at least 12 months. Chronic homelessness is challenging in that individuals and families in this category typically have mental health, substance abuse or other underlying problems that causes homelessness and that require intense service interventions. Reducing chronic homelessness has been a priority for the Continuum of Care and new strategies and targeted resources have been introduced as part of the systems transformation begun in 2012. One such strategy is use the of a "by- name" list where case managers from a variety of service providers come together on a regular basis to identify the needs of the chronically homeless and to prioritize housing placements utilizing objective scoring tools designed to measure vulnerability and level of service needs. Individuals with the most severe needs are prioritized for housing and services first. Trends in Family Homelessness The impact of rapid re- housing strategies on families has been well researched and proven effective. The Family Options Study published by HUD in 2015 showed that rapid re- housing reduced episodes of homelessness in emergency shelter and that both housing subsidies and rapid re- housing services were cost effective. Over the period of 2012 to 2019, the Blue Ridge Continuum of Care's efforts to reduce family homelessness through rapid re- housing and other interventions have proved to be both cost and program effective. Since 2012, homelessness among families was reduced from 50 families in 2012 to 26 families in 2019, a 48.o% reduction. The number of people in families with children has declined by 43.2% over the same period (from 132 in 2012 to 75 in 2019). Part Two: 2019 Point -in -Time Survey Key Findings There were a total of 270 individuals and households that were eligible to participate in the survey. Of those, 48.5% (n =131) chose to participate in at least a portion of the survey. The survey instruments used to collect data are 1) the Vulnerability Index & Service Prioritization Decision Assistance Tool (VI- SPDAT) v2.0 for single adults, 2) the Vulnerability Index & Service Prioritization Decision Assistance Tool (VI- SPDAT) v2.0 for families, and 3) a supplemental survey designed to capture additional data regarding characteristics of those experiencing homelessness. Key Findings Housing and Homelessness • Singles: 47 of 106 (44.3 %) indicated that it had been one year or more since living in permanent stable housing (38 of 83 (45.8 %) in 2018) • Families: 6 of 19 (31.6 %) responded that it had been one year or more since living in permanent stable housing (1 of 9 (11.1 %) in 2018) • Singles: 28 of 1o6 (26.8 %) reported having 4 or more episodes of homelessness in the last three years (9 of 83 (10.8 %) in 2018). Six individuals reported having more than 10 episodes of homelessness in the last three years. • Families: 5 of 19 (19.2 %) reported having 4 or more episodes of homelessness in the last three years (o of 9 (o %) in 2018) Foster Care and Incarceration • None of the 5 (o %) unaccompanied and parenting youth participating in the survey reported past involvement with the foster care system. • 17 of the 131(13.0 %) total individuals surveyed reported past involvement with the foster care system. • 88.9% (8 of 9) of unsheltered individuals participating in the survey reported a history of jail incarcerations; 3 of the 9 (333 %) reported having been to prison. • 88 of 131(67.2 %) of the total number of individuals surveyed reported a history of jail incarcerations; 30 of the 131(22.9 %) reported having been to prison. r i ti F 9 S�lm ki /Wr. � 7 K 0 +. It Is Coming to Roanoke • 52 of the 125 (41.6 %) individuals participating in the supplemental survey reported living outside of the Continuum of Care's service area prior to becoming homeless (48 of 111(43.2 %) in 2018). Health Care and Emergency Room Usage • 25 of the 125 (20.0 %) individuals and families participating in the VI -SPDAT survey reported receiving health care at an emergency room 3 or more times in the last six months. These individuals used the ER a total of 106 times in six months 42 visits per individual - three individuals reported visiting more than 10 times in the last six months) • 36 of 131(27,5 %) individuals surveyed reported having no health insurance (65 of the 144 or 45.1% in 2018). • 68 of the 95 (71.6 %) individuals With health insurance reported having Medicaid (29 of 79 or 36.7% in 2018) Income • Singles: 43 of the 106 (40.6 %) single adults surveyed reported having some form of income (44.6% in 2018). • Families: 9 of the 1g (47.4 %) families surveyed reported having some form of income (66.7% in 2018). Educational Attainment • Post- graduate:0 • College graduate: 3 (2.3 %) • Some college: 43 (32.8 %) • High school diploma or GED: 56 (42.7 %) • Some high school: 17 (13.0%) • K -8 5 (3.8 %) • Refused: 7 (5.3 %) Disabilities • 22.7% (27 of 119 individuals) reported having a permanent physical disability that limits mobility Transportation (respondents could select more than 1 response) • Licensed Motor Vehicle: 17 (13.0 %) • Valley Metro Bus: 79 (60.3 %) • Walk: 88 (67.2 %) • Bicycle /Scooter: 3 (2.3 %) • Wheelchair /Mobility Device: 6 (4.6 %) • Ride With friends /family: 16 (12.2 %) • Other: 1(0,8%) (Rescue Mission transport) 10 Primary Reason for Homelessness (114 total responses) Insufficient Incon ,e (175 %) Substance Use 05.8 %) Famly Conflict/Separation (149—Q Fleeing Domestic Violence Substandard Housing (51 %) Discharge from Incarceration ((4.4 %) Eviction from Rental Unit (4.4 %) Mental Health (35-5 Lack of Support Network (26 %) Eviction from "Doubled Up" (18 %) Housing toss Due to Property Sale (1.8 %) Job Loss (1.8 %) Luck of Affordable Housing (18 %) Substance Use and Mental Health (16 %) cannot Obtain Employment Due to Cnntinal History (09 %) Health Issues and Substance Use (9 9%) Lack of Childcare (0.9 %) Lack of Education (Q9 %) aA —> 2 2 �1 1 �1 �1 5 1p i -1 TOP L5 REASONS FOR HOMELESSNESS Insufficient income (17.5 %) Z Substance use (15.8 %) 3 Family conflict /separation (14.9 %) q Fleeing domestic violence (11.4 %) 5 Health issues (7%) 73Yo Reported Previous foster Care Involvement Reported Previous Incarcerations b7ozY 10 20% of individuals and EDUCATION LEVELS: families reported Kindergarten - 8th grade 3.8% receiving healthcare at High School Diploma /GED. 42.7% Sk an emergency room Some College: 32.8% iir✓ more than three times in the last six months for a total of 1o6 visits 44.3% of singles and 31.6% of families indicated it had been one year or ■■■ ■■■ ■ ■■ ■■■ ❑ more since living in permanent ■■■ IN No ■■■ stable housing ■■■ 11 IN ■■■ 5 individuaLs or 71 percent LIVED OUTSIDE OF CDC AREA PRIOR TO BECOMING HOMELESS SHELTER PROGRAMS SERVING THE 9 ® HOMELESS POPULATION IN THE unsheltered individuals COC AREA (knol; 22.7% Individuals reported having a disability 257 230 idividuals surveyed that reported having no insurance _► i� Our Work This Year Our community has worked hard this year in fulfilling our mission to ensure that homelessness in our community is rare, brief and one -time. We are continuing our participation in the Built for Zero initiative, working with national experts to implement best practices and in building our capacity to end homelessness. As part of this effort, we have developed community -wide move -on strategies to increase our capacity in serving more households through our permanent supportive housing programs. We partnered with the Roanoke Redevelopment and Housing Authority to institute a homeless preference for their Housing Choice Voucher program, making it easier for individuals experiencing homelessness to move into affordable housing more quickly. This preference also allows us to transition individuals being served through our permanent housing programs who have stabilized and are ready to "move -on" into a Housing Choice Voucher, allowing us to serve other higher need individuals who are currently homeless. We have continued our work to expand our data collection and analysis efforts this year by adding the Salem VA Medical Center and Roanoke Area Ministries (RAM) as participating agencies in our shared software system, Homeless Management Information System (HMIS). The Roanoke Rescue Mission joined the HMIS in January 2018. With these agencies all now participating in our system we have 1o0% coverage for all of our emergency shelter, day shelter and housing programs in the community, making data - driven system planning and community -level performance monitoring possible. Because of this expansion of our data collection efforts we are now able to get a complete picture of homelessness in our community and are able to incorporate data into our planning processes, In December 2018, we developed a 3 -Year Strategic Plan that includes annual performance targets with high impact strategies and action items to focus our efforts on becoming a HUD - designated High Performing Community by December 31. 2021. Data and performance are the centerpiece of our Strategic Plan. We have also continued our work in reducing homelessness among sub - populations through our high functioning Housing Placement Teams. Our Housing Placement Teams are collaborative groups of service providers that meet regularly to identify, case conference and match individuals and families experiencing homelessness with housing resources. These groups use our community's common assessment tools and referral processes to ensure our services are well - targeted and leveraged with other community resources to ensure homelessness is brief and non - recurring. In November 2018, Roanoke was one of five communities nationwide selected by the Center for Social Innovation to participate in the Supporting Partnerships for Anti - Racist Communities (SPARC) initiative to better understand and address the intersections of racism and homelessness in coordinated entry systems, As part of this initiative, we submitted data from our coordinated entry system for analysis to determine whether racial disparities exist. The final report with policy implications and recommendations are expected to be released Later this year. 14 Our Work This Year (continued) In addition to this system enhancement work, in 2018 we successfully prevented 1.358 individuals from entering homelessness through our Central Intake, Community Housing Resource Center and Total Action for Progress' (TAP) Supportive Services for Veteran Families (SSVF) programs. Without the critical financial assistance and case management services provided by these agencies, these individuals would have likely become homeless, increasing the numbers outlined in this report, Our community also provided critical housing services for individuals and families to quickly exit homelessness and stabilize in permanent housing. In 2018, 257 individuals were rapidly re- housed through the Community Housing Resource Center and TAP's SSVF program. Permanent supportive housing was provided to 230 veterans and chronically homeless individuals through ARCH Services and the Salem VA Medical Center. Without these critical housing services, many of our neighbors in crisis would have spent more time in our shelters and on our streets. Moving into 2019, our work will be focused on developing system modeling tools to determine how to pursue the right type of resources to more effectively serve the individuals moving through our system, through the use of data. This system modeling will help us get a better sense of the type of individuals in our system, while evaluating our current inventory of resources to determine the additional services needed to more intentionally build our capacity. We will continue to place performance and data evaluation as the centerpiece of our planning and system refinement efforts, while aggressively pursuing new resources. 1 500 1250 1u00 750 500 250 2018 Prevention & Housing Services Prevention Services Rapid He- Hous €ng Permanent Supportive Housing 15 Conclusion Homelessness in the Roanoke Region increased minimally in 2019. The total count of 319 is a slight increase (0.6%) over the 317 counted in January 2018, but is 3.4% less than the 331 counted in July 2018. Progress continues to be made in reducing family and youth homelessness. The number of homeless families decreased 7.1% this year over last; the number of homeless children under age 18 decreased 19 %; the number of parenting youth decreased by 50%. This progress, however, was offset by increases in the number of individuals experiencing chronic homelessness and the number of homeless veterans. The number of individuals in adult -only households increased this year by 7 %. Because most veterans and chronically homeless households in our system are single adults, this data highlights the need for our community to expand our portfolio of housing resources for adult -only households while continuing to make progress in reducing family and youth homelessness. It is important to note that this year's survey of individuals experiencing homelessness on the night of January 23, 2019 revealed that the number of individuals Without health insurance decreased from 45.1% last year to 27.5% this year and the percentage of individuals insured With Medicaid coverage increased from 36.7% last year to 71.6% this year. This increase in health insurance coverage, most notably through Medicaid, can likely be attributed to the Commonwealth's expansion of Medicaid availability to additional low- income residents last year. This increase in insurance coverage should lead to better health outcomes for individuals in our crisis response system and should reduce the use of high cost systems, including emergency rooms. Our community has many successes to celebrate this year. We now have 1001/0 coverage for all of our emergency shelter, day shelter and housing programs in our data system. The Roanoke Rescue Mission, the Salem VA Medical Center and Roanoke Area Ministries are all now participants in our shared electronic database. Because of this, our data collection and analysis efforts continue to get more sophisticated. We are now able to monitor system performance regularly and will be implementing additional data - driven planning processes, including system modeling, New Federal funding to support our Homeless Management Information System was received this year as a result of this innovative work. We have successfully obtained additional resources and continue to aggressively pursue new funding to expand our portfolio of housing interventions. Our community has received new funding from the Department of Justice's Office on Violence Against Women to provide safe, permanent housing to victims of domestic violence, stalking, sexual violence and human trafficking, New rapid re- housing resources to more effectively serve single adult households are pending through the Virginia Housing Trust Fund. Collaboration in our community continues to be one of our biggest strengths. Our coordinated entry system is well- functioning and our innovative work around data collection and analysis will continue to guide our system refinement efforts. We have work to do but the foundation of our system is strong. 16 Appendices 17 Appendix A: Definition of Terms Chronically Homeless Individual refers to an individual with a disability who has been continuously homeless for 1 year or more or has experienced at least four episodes of homelessness in the last 3 years where the combined length of time homeless in those occasions is at least 12 months. Chronically Homeless People in Families refers to people in families in which the head of household has a disability and has either been continuously homeless for 1 year or more or has experienced at least four episodes of homelessness in the last 3 years where the combined length of time homeless in those occasions is at least 12 months. Continuums of Care (CoC) are local planning bodies responsible for coordinating the full range of homelessness services in a geographic area, which may cover a city, county, metropolitan area, or an entire state. Emergency Shelter is a facility with the primary purpose of providing temporary shelter for homeless people. Homeless describes a person who lacks a fixed, regular, and adequate nighttime residence. Individual refers to a person who is not part of a family with children during an episode of homelessness. Individuals may be homeless as single adults, unaccompanied youth, or in multiple -adult or multiple -child households. Other Permanent Housing is housing with or Without services that is specifically for formerly homeless people, but that does not require people to have a disability. Parenting Youth are people under age 25 who are the parents or legal guardians of one or more children (under age 18) who are present with or sleeping in the same place as that youth parent, where there is no person over age 24 in the household. Parenting Youth Household is a household with at least one parenting youth and the child or children for whom the parenting youth is the parent or legal guardian. Rapid Rehousing is a housing model designed to provide temporary housing assistance to people experiencing homelessness, moving them quickly out of homelessness and into permanent housing. Permanent Supportive Housing (PSH) is a program designed to provide housing (project- and tenant - based) and supportive services on a long -term basis to formerly homeless people. HUD McKinney - Vento- funded programs require that the client have a disability for program eligibility. so the majority of people in PSH have disabilities. People in Families with Children are people who are homeless as part of households that have at least one adult (age 18 and older) and one child (under age 18). Point -in -Time Counts are unduplicated 1 -night estimates of both sheltered and unsheltered homeless populations. The 1 -night counts are conducted by Continuums of Care nationwide and occur during the last week in January of each year. Safe Havens are projects that provide private or semi - private long -term housing for people with severe mental illness and are limited to serving no more than 25 people within a facility. People in safe havens are included in the i -night PIT count but, at this time, are not included from the 1 -year shelter count. 18 Sheltered Homelessness refers to people who are staying in emergency shelters, transitional housing programs, or safe havens. Transitional Housing Programs provide people experiencing homelessness a place to stay combined With supportive services for up to 24 months. Unaccompanied Youth (under 18) are people who are not part of a family With children or accompanied by their parent or guardian during their episode of homelessness, and Who are under the age of 18. Unaccompanied Youth (18 to 24) are people Who are not part of a family With children or accompanied by their parent or guardian during their episode of homelessness, and Who are between the ages of 18 and 24. Unsheltered Homelessness refers to people whose primary nighttime residence is a public or private place not designated for, or ordinarily used as, a regular sleeping accommodation for people (for example, the streets. vehicles, or parks). Veteran refers to any person who served on active duty in the armed forces of the United States. This includes Reserves and National Guard members who were called up to active duty. 19 Appendix B: 2019 Point -in -Time Data Detail ALL HOUSEHOLDS Total Number of Households Total Number of Persons (Adults and Children) Number of Children (Under Age 18) Number of Young Adults (Age 18 -24) Number of Adults (Over Age 24) Gender (adults and children) Female Male Transgender Does Not Identify as Mate/ Female / Transgender Ethnicity (adults and children) Non - Hispanic /Non - Latino Hispanic /Latino Race (adults and children) White Black or African - American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races Chronically Homeless Total Number of Households Total Number of Persons Veterans Total Number of Households Total Number of Persons Total Number of Veterans Sheltered Unsheltered 2019 2018 Percent Total I Total Change Emergency • 253 0 15 268 255 5.1% 304 0 15 319 317 o.6% 47 0 0 47 58 -19.0% 16 0 0 16 18 -11.1% 240 0 11 251 236 6.4% 2 1 0 0 5 5 0.0% 119 0 2 121 123 -1.6% 183 0 13 196 188 4.3% 0 0 0 0 1 - 100.0% 0 0 0 0 0 0.0% 0 1 0 O O o 0.0% 2 1 0 0 2 5 -6o.o% 285 0 13 298 288 3.5% 8 0 2 10 17 -41.2% 0 0 O 0 0 0.0% 11 0 0 11 12 -83% 154 0 9 163 163 0.0% 119 0 3 122 107 140% 1 0 O 1 1 0.0% 1 0 0 1 3 -66.7% 0 0 0 0 1 - 100.0% 1g 0 0 lg 24 -20.8% 0 0 3 3 0 0.0% 12 0 0 12 18 -333% 20 2 58 1 31 1 87.1% 2 62 1 36 1 72.2% 5 41 37 10.8% 5 41 38 7.97 5 41 37 1o.8% ALL HOUSEHOLDS Households with at least one Adult and one Child Total Number of Households Total Number of Persons (Adults and Children) Number of Children (Under Age 18) Number of Young Adults (Age 18 -24) Number of Adults (Over Age 24) Gender (adults and children) Female Male Transgender Does Not Identify as Male /Female / Transgender Ethnicity (adults and children) Non - Hispanic /Non - Latino Hispanic /Latino Race (adults and children) White Black or African - American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races Chronically Homeless Total Number of Households Total Number of Persons Emergency Transitional 26 0 0 26 28 -7.1% 75 0 0 75 89 -15.7% 47 0 0 47 58 -19.0% 3 0 0 3 6 -50.0% 25 0 0 25 25 0.0% 0 0 0 0 0.0% �a• • 0o ao 00 00 21 0 2 3 -333% 0 6 8 -25.0% 0o ao ao �o 21 0 2 3 -333% 0 6 8 -25.0% ALL HOUSEHOLDS Households without Children Total Number of Households Total Number of Persons (Adults) Number of Young Adults (Age 18 -24) Number of Adults (Over Age 24) Gender Female Male Transgender Does Not Identify as Male /Female / Transgender Ethnicity Non - Hispanic /Non - Latino Hispanic /Latino Race White Black or African - American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races Chronically Homeless Total Number of Persons Emergency Transitional 227 O 15 242 227 6.6% 229 0 15 244 228 70% 13 0 0 13 12 8.3% 215 0 15 230 211 9.0% 1 0 1 5 220 0 13 2.33 6 0 2 8 0 O 0 3 0 3 54 1 z 1 56 1 28 1 100.0% 22 ALL HOUSEHOLDS Households with Only Children (under age 18) Emeraencv Transitional Total Number of Households Total Number of Children (Under 18) Gender Female Mate Transgender Does Not Identify as Male /Female / Transgender Ethnicity Non - Hispanic /Non - Latino Hispanic /Latino Race White Black or African - American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races Chronically Homeless Total Number of Persons 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 23 VETERAN HOUSEHOLDS ONLY Veteran Households with at least one Adult and one Child Total Number of Households Total Number of Persons (Adults and Children) Total Number of Veterans Gender (veterans only) Female Male Transgender voes rvoL ioenuiy as Males /Famala /Trangnandar Ethnicity (veterans only) Non - Hispanic /Non - Latino Hispanic /Latino Race (veterans only) White Black or African - American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races Chronically Homeless (veterans only) Total Number of Households Total Number of Persons Emergency Transitional 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 • 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 24 VETERAN HOUSEHOLDS ONLY Veteran Households without Children Total Number of Households Total Number of Persons Total Number of Veterans Gender (veterans only) Female Mate Transgender noes ivoi iaenMiy as Males /Famala /Trancnannlar Ethnicity (veterans only) Non - Hispanic /Non - Latino Hispanic /Latino Race (veterans only) White Black or African - American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races Chronically Homeless (veterans only) Total Number of Persons Emergency Transitional 36 0 5 41 37 10.8% 36 0 5 41 38 7.9% 36 0 5 41 37 10.8% 25 1 2 1 5 1 4 1 25.0% ma m 25 1 2 1 5 1 4 1 25.0% UNACCOMPANIED YOUTH HOUSEHOLDS Total Number of Unaccompanied Youth Households Total Number of Unacc Youth Number of Unacc Youth (under 18) Number of Unacc Youth (18 - 24) Gender (unacc youth) Female Male Transgender Does Not Identify as Mate /Female / Transgender Ethnicity (unacc youth) Non - Hispanic /Non - Latino Hispanic /Latino Race ( unacc youth) White Black or African - American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races Chronically Homeless (unacc youth) Total Number of Households Total Number of Persons Sheltered I Unsheltered I 20ig Total 1 2018 Total I % Change Emergency 12 0 0 12 11 9.1% 13 0 0 13 11 18.2% 0 0 0 0 0 0.0% 13 0 0 13 11 18.2% 12 0 0 12 1 0 0 1 0 0 0 0 0 0 7 0 0 7 6 0 0 6 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 0 0 0 0 0 0 2 0 0 2 2 0.0% 2 0 0 2 2 0.0% 26 PARENTING YOUTH HOUSEHOLDS Total Number of Parenting Youth Households Total Number of Persons in Parenting Youth Households Number of Parenting Youth (youth parents only) Number of Parenting Youth (under 18) Number of Parenting Youth (18 - 24) Number of Children with Parenting Youth (children under 18 with parents under 25) Number of Persons Missing HoH Gender (youth parents only) Female Male Transgender Does Not Identify as Male /Female / Transgender Ethnicity (youth parents only) Non - Hispanic /Non - Latino Hispanic /Latino Race (youth parents only) White Black or African - American Asian American Indian or Alaska Native Native Hawaiian or Other Pacific Islander Multiple Races Chronically Homeless Total Number of Households Total Number of Persons Emergency Transitional 2o1g Total I 2oi8 Total I Y. change 0 2 4 -50.0% 0 5 11 -545% 0 2 4 -50.0% 0 0 0 0.0% 0 2 4 -50.0% 0 3 7 -57.1% 0 0 0 0.0% 2 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 0 0 0 0 0 0 27 Homeless Subpopulations Adults with a Serious Mental Illness Adults with a Substance Use Disorder Adults with HIV /AIDS Victims of Domestic Violence (Optional) Emergency Transitional Safe Haven 28 0 0 28 0 13 0 0 13 0 3 0 0 3 0 24 0 0 24 0 28 Appendix C: Survey Instruments Vulnerability Index - Service Prioritization Decision Tool v2.o for Single Adults Vulnerability Index - Service Prioritization Decision Tool v2.0 for Families Supplemental Questionnaire 29 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPRAT) Administration Interviewer's Name Agency ❑Team ❑ Staff -- El Vo tu n tee r Survey Date Survey Time Survey Location DD /MM /YYYY Opening Script Every assessor in your community regardless of organization completing the VI -SPDAT should use the same introductory script. In that script you should highlight the following information: • the name of the assessor and their affiliation (organization that employs them, volunteer as part of a Point in Time Count, etc.) • the purpose of the VI -SPDAT being completed • that it usually takes less than 7 minutes to complete • that only "Yes," "No," or one -word answers are being sought • that any question can be skipped or refused • where the information is going to be stored • that if the participant does not understand a question or the assessor does not understand the ques- tion that clarification can be provided • the importance of relaying accurate information to the assessor and not feeling that there is a correct or preferred answer that they need to provide, nor information they need to conceal Basic Information First Name Nickname Last Name In what language do you feel best able to express yourself? Date of Birth Age Social Security Number Consent to participate DD /MM /YYYY / % — - - -- -- - - -- El Ye ❑%o ©2017 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 1(800)355-0420 info orgcodexom www.orgcode.com 30 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI-SPDAT) SINGLE' ADIJUS Fki, -:51 A. History of Housing and Homelessness 1. Where do you sleep most frequently? (check one) ❑Shelters ❑Transitional Housing ❑Safe Haven ❑ Outdoors ❑ Other (specify): ❑ Refused 2. How long has it been since you lived in permanent stable _Years ❑ Refused housing? 3. In the last three years, how many times have you been ❑ Refused homeless? B. Risks 4. In the past six months, how many times have you... a) Received health care at an emergency department/ room? b) Taken an ambulance to the hospital? c) Been hospitalized as an inpatient? d) Used a crisis service, including sexual assault crisis, mental health crisis, family /intimate violence, distress centers and suicide prevention hotlines? e) Talked to police because you witnessed a crime, were the victim of a crime, or the alleged perpetrator of a crime or because the police told you that you must move along? f) Stayed one or more nights in a holding cell, jail or prison, whether that was a short -term stay like the drunk tank, a longer stay for a ❑ Refused ❑ Refused ❑ Refused ❑ Refused ❑ Refused ❑ Refused 5. Have you been attacked or beaten up since you've become 0 Y ❑ N ❑ Refused homeless? 6. Have you threatened to or tried to harm yourself or anyone ❑ Y ❑ N ❑ Refused @2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 1(800)355-0420 info(a orgcode.com www.orgcode.com 31 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPRAT) 7. Do you have any legal stuff going on right now that may result in you being locked up, having to pay fines, or that make it more difficult to rent a place to live? ❑ Y ❑ N ❑ Refused 8. Does anybody force or trick you to do things that you do not ❑ Y [IN ❑ Refused want to do? 9. Do you ever do things that may be considered to be risky ❑Y [IN ❑ Refused like exchange sex for money, run drugs for someone, have unprotected sex with someone you don't know, share a C. Socialization & Daily Functioning 10. Is there any person, past landlord, business, bookie, dealer, ❑ Y ❑ N ❑ Refused or government group like the IRS that thinks you owe them money? 11. Do you get any money from the government, a pension, ❑ Y ❑ N ❑ Refused an inheritance, working under the table, a regular job, or 12.Do you have planned activities, other than just surviving, that ❑ Y ❑ N ❑ Refused make you feel happy and fulfilled? SCORE: IF • ;'THEN SCORE 1 FOR MEANINGFUL DAILY ACTIVITY. 0 13.Are you currently able to take care of basic needs like bathing, ❑ Y ❑ N ❑ Refused changing clothes, using a restroom, getting food and clean 14.1s your current homelessness in any way caused by a 0 Y 0 N ❑ Refused relationship that broke down, an unhealthy or abusive relationship, or because family or friends caused you to become evicted? ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved 1(800)355-0420 infoeorecode.com www.oriacode.com 32 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) D. Wellness 15.Have you ever had to leave an apartment, shelter program, or ❑ Y other place you were staying because of your physical health? 16.Do you have any chronic health issues with your liver, kidneys, ❑ Y stomach, lungs or heart? 17. If there was space available in a program that specifically ❑ Y assists people that live with HIV or AIDS, would that be of interest to you? 18. Do you have any physical disabilities that would limit the type ❑ Y of housing you could access, or would make it hard to live independently because you'd need help? 19.When you are sick or not feeling well, do you avoid getting ❑ Y help? 20. FOR FEMALE RESPONDENTS ONLY: Are you currently pregnant? ❑ Y ❑ N ❑ Refused ❑ N ❑ Refused ❑ N ❑ Refused ❑ N ❑ Refused ❑ N ❑ Refused ON ❑N /Aor Refused 21.Has your drinking or drug use led you to being kicked out of ❑Y ❑ N 11 Refused an apartment or program where you were staying in the past? 22. Will drinking or drug use make it difficult for you to stay ❑ Y [IN ❑ Refused 23. Have you ever had trouble maintaining your housing, or been kicked out of an apartment, shelter program or other place you were staying, because of: a) A mental health issue or concern? ❑Y ❑ N ❑ Refused b) A past head injury? ❑Y ❑ N ❑ Refused c) A learning disability, developmental disability, or other ❑Y ❑ N ❑ Refused impairment? 24. Do you have any mental health or brain issues that would ❑ Y ❑ N ❑ Refused make it hard for you to live independently because you'd need ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 1 (800) 355 -0420 info @orecade.com www.orecode.com 33 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) 25.Are there any medications that a doctor said you should be taking that, for whatever reason, you are not taking? 26.Are there any medications like painkillers that you don't take the way the doctor prescribed or where you sell the medication? ❑ Y ❑ N ❑ Refused 8 Y 8 N i❑ Refused 27. YES OR NO: Has your current period of homelessness ❑ Y ❑ N ❑ Refused been caused by an experience of emotional, physical, psychological, sexual, or other type of abuse, or by any other Scoring Summary 0 /1 Score: Recommendation: 1 /2 0 -3: no housing intervention 0 /4 4 -7: an assessment for Rapid 0 /4 Re- Housing 0 /6 8 +: an assessment for Permanent 1 /17 Supportive Housing /Housing First Follow -Up Questions On a regular day, where is it easiest to find place: you and what time of day is easiest to do so? time: or Night Is there a phone number and /or email phone: where someone can safely get in touch with you or leave you a message? email: Ok, now I'd like to take your picture so that ❑ Yes El No 0 Refused it is easier to find you and confirm your identity in the future. May I do so? Communities are encouraged to think of additional questions that may be relevant to the programs being operated or your specific local context. This may include questions related to: • military service and nature of legal status in country children that may reside with discharge income and source of it the adult at some point in the • ageing out of care future • current restrictions on where a • mobility issues person can legally reside safety planning X2015 OrgCode Consulting Inc and Community Solutions All rights reserved 1(800)355-0420 info onacode.com www.orecode.com 34 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) Administration <ir��` Interviewer's Name Agency ❑ Team ❑ Staff ❑ Volunteer Survey Date Survey Time Survey Location DD /MM /YYYY Opening Script Every assessor in your community regardless of organization completing the VI -SPDAT should use the same introductory script. In that script you should highlight the following information: • the name of the assessor and their affiliation (organization that employs them, volunteer as part of a Point in Time Count, etc.) • the purpose of the VI -SPDAT being completed • that it usually takes less than 7 minutes to complete • that only "Yes," "No," or one -word answers are being sought that any question can be skipped or refused • where the information is going to be stored • that if the participant does not understand a question that clarification can be provided • the importance of relaying accurate information to the assessor and not feeling that there is a correct or preferred answer that they need to provide, nor information they need to conceal Basic Information First Name Nickname Last Name In what language do you feel best able to express yourself? Date of Birth Age Social Security Number Consent to participate DD /MM /YYYY —_ /_/ ❑ Yes ❑ No ❑ No second parent currently part of the household First Name Nickname Last Name In what language do you feel best able to express yourself? Date of Birth Age Social Security Number Consent to participate DD /MM /YYYY // []Yes ❑No Ell ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 1 (800) 355 -0420 info(@orecode.com www.orizcode.com 35 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPRAT) Children 1. How many children under the age of 18 are currently with you? 2. How many children under the age of 18 are not currently with your family, but you have reason to believe they will be joining you when you get housed? 3. IF HOUSEHOLD INCLUDES A FEMALE: Is any member of the family currently pregnant? 4. Please provide a list of children's names and ages: First Name Last Name AMERICA`\ VFW " >I()', ? i, ❑ Refused ❑ Refused ❑ Y ❑ N ❑ Refused Age Date of Birth IF THERE IS A SINGLE PARENT WITH 2+ CHILDREN, AND /OR A CHILD AGED 11 OR YOUNGER, SCORE: AND /OR A CURRENT PREGNANCY, THEN SCORE 1 FOR FAMILY SIZE. IF THERE ARE TWO PARENTS WITH 3+ CHILDREN, AND /OR A CHILD AGED 6 OR YOUNGER, 1 AND /OR A CURRENT PREGNANCY, THEN SCORE 1 FOR FAMILY SIZE. A. History of Housing and Homelessness 5. Where do you and your family sleep most frequently? (check one) ElS h e lte rs ❑Transitional Housing ❑Safe Haven ❑Outdoors ❑Other (specify): ❑Refused 6. How long has it been since you and your family lived in Years O Refused permanent stable housing? 7. In the last three years, how many times have you and your ❑ Refused ©2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 1(800)355-0420 infoOorgcode.com www.orgcode.com 36 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) R i CJI V-1 I ? . , B. Risks 8. In the past six months, how many times have you or anyone in your family... a) Received health care at an emergency department/ room? 8 Refused b) Taken an ambulance to the hospital? 13 Refused c) Been hospitalized as an inpatient? 17 Refused d) Used a crisis service, including sexual assault crisis, mental O Refused health crisis, family /intimate violence, distress centers and suicide prevention hotlines? e) Talked to police because they witnessed a crime, were the victim of a crime, or the alleged perpetrator of a crime or because the police told them that they must move along? f) Stayed one or more nights in a holding cell, jail or prison, whether that was a short -term stay like the drunk tank, a longer stay for a D Refused El Refused 9. Have you or anyone in your family been attacked or beaten up 0 Y ❑ N 11 Refused since they've become homeless? 10. Have you or anyone in your family threatened to or tried to harm themself or anvone else in the last vear? D Y [IN D Refused 11. Do you or anyone in your family have any legal stuff going on D Y D N D Refused right now that may result in them being locked up, having to pay fines, or that make it more difficult to rent a place to live? O. SCORE •• 0 12.Does anybody force or trick you or anyone in your family to do things that you do not want to do? 13.Do you or anyone in your family ever do things that may be considered to be risky like exchange sex for money, run drugs for someone, have unprotected sex with someone they don't D Y [IN D Refused D Y ON D Refused X2015 OrgCode Consulting Inc. and Community Solutions. All rights reserved. 1(800)355-0420 infoCalorgcode.com www.orecode.com 37 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) C. Socialization & Daily Functioning 14.1s there any person, past landlord, business, bookie, dealer, or government group like the IRS that thinks you or anyone in your family owe them money? 15.Do you or anyone in your family get any money from the government, a pension, an inheritance, working under the ❑ Y ❑ N ❑ Refused ❑ Y ❑ N ❑ Refused 16.Does everyone in your family have planned activities, other ❑ Y ❑ N ❑ Refused than just surviving, that make them feet happy and fulfilled? CORE: IF • ;'THEN SCORE 1 FOR MEANINGFUL DAILY 0 17. Is everyone in your family currently able to take care of basic needs like bathing, changing clothes, using a restroom, ❑ Y [IN ❑ Refused 18. Is your family's current homelessness in any way caused ❑ Y ❑ N ❑ Refused by a relationship that broke down, an unhealthy or abusive relationship, or because other family or friends caused your D. Wellness 19. Has your family ever had to leave an apartment, shelter ❑ Y program, or other place you were staying because of the physical health of you or anyone in your family? 20.Do you or anyone in your family have any chronic health ❑ Y issues with your liver, kidneys, stomach, lungs or heart? 21.If there was space available in a program that specifically 8 Y assists people that live with HIV or AIDS, would that be of interest to you or anyone in your family? 22. Does anyone in your family have any physical disabilities that ❑ Y would limit the type of housing you could access, or would make it hard to live independently because you'd need help? 23. When someone in your family is sick or not feeling well, does ❑ Y ❑ N ❑ Refused ❑ N ❑ Refused 8 N O Refused ❑ N ❑ Refused ❑ N l❑ Refused 102015 CrgCode Consulting Inc. and Community Solutions All rights reserved 1(800)355-0420 info orgcode.com www.orgcode.com 38 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) E °I; 24. Has drinking or drug use by you or anyone in your family led ❑ Y [IN ❑ Refused your family to being kicked out of an apartment or program where you were staying in the past? 25. Will drinking or drug use make it difficult for your family to ❑ Y ❑ N ❑ Refused 26. Has your family ever had trouble maintaining your housing, or been kicked out of an apartment, shelter program or other place you were staying, because of: a) A mental health issue or concern? ❑ Y ❑ N ❑ Refused b) A past head injury? ❑ Y [IN ❑ Refused c) A learning disability, developmental disability, or other ❑ Y [IN ❑ Refused impairment? 27. Do you or anyone in your family have any mental health or brain issues that would make it hard for your family to live ❑ Y ❑ N ❑ Refused 28. IF THE FAMILY SCORED 1 EACH FOR PHYSICAL HEALTH, ❑ Y [IN ❑ N /A or SUBSTANCE USE, AND MENTAL HEALTH: Does any single Refused member of your household have a medical condition, mental health concerns, and experience with problematic substance use? 29. Are there any medications that a doctor said you or anyone in ❑ Y ❑ N ❑ Refused your family should be taking that, for whatever reason, they are not taking? 30.Are there any medications like painkillers that you or anyone ❑ Y ❑ N ❑ Refused in your family don't take the way the doctor prescribed or 31.YES OR NO: Has your family's current period of homelessness been caused by an experience of emotional, physical, psychological, sexual, or other type of abuse, or by any other ❑ Y ❑ N ❑ Refused ©2015 CrgCode Consulting Inc and Community solutions. All rights reserved. 1(800)355-0420 info orecode.com www.orgcode.com 39 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPDAT) E. Family Unit 32.Are there any children that have been removed from the ❑ Y ❑ N ❑ Refused family by a child protection service within the last 180 days? 33. Do you have any family legal issues that are being resolved in court or need to be resolved in court that would impact your ❑ Y ❑ N ❑ Refused 34.In the last 180 days have any children lived with family or ❑ Y ❑ N ❑ Refused friends because of your homelessness or housing situation? 35. Has any child in the family experienced abuse or trauma in the last 180 days? 36. IF THERE ARE SCHOOL -AGED CHILDREN; Do your children attend school more often than not each week? ❑ Y ❑ N ❑ Refused ❑Y ON ❑N /Aor Refused 37. Have the members of your family changed in the last 180 days, ❑ Y [IN ❑ Refused due to things like divorce, your kids coming back to live with you, someone leaving for military service or incarceration, a relative moving in, or anything like that? 38. Do you anticipate any other adults or children coming to live with you within the first 180 days of being housed? ❑ Y ❑ N ❑ Refused 39. Do you have two or more planned activities each week as a ❑ Y ❑ N ❑ Refused family such as outings to the park, going to the library, visiting other family, watching a family movie, or anything like that? 40.After school, or on weekends or days when there isn't school, is the total time children spend each day where there is no interaction with you or another responsible adult... a) 3 or more hours per day for children aged 13 or older? ❑ Y ❑ N ❑ Refused b) 2 or more hours per day for children aged 12 or younger? ❑ Y ❑ N ❑ Refused 41. IF THERE ARE CHILDREN BOTH 12 AND UNDER e., 13 AND OVER. ❑ Y [IN ❑ N /Aor Do your older kids spend 2 or more hours on a typical day Refused helping their younger siblings) with things like getting ready for school, helping with homework, making them dinner, bathing them. or anvthing like that? V2015 CrgCode Consulting Inc and Community Solutions. Alf rights reserver; 1(800)355-0420 infor@orecode.com www.orQcode.com 40 VULNERABILITY INDEX - SERVICE PRIORITIZATION DECISION ASSISTANCE TOOL (VI- SPRAT) l F R1:_ IS ?.() Scoring Summary 0 /2 1 /2 Score: Recommendation: 0 /4 0 -3 no housing intervention 0 /4 4 -8 an assessment for Rapid 0 Re- Housing /6 9+ an assessment for Permanent 0 /4 Supportive Housing /Housing First 1 /22 Follow -Up Questions On a regular day, where is it easiest to find place: you and what time of day is easiest to do so? time: or Night Is there a phone number and /or email phone: ( ) - where someone can safety get in touch with you or leave you a message? email: Ok, now I'd like to take your picture so that ❑ Yes ❑ No ❑ Refused it is easier to find you and confirm your identity in the future. May I do so? Communities are encouraged to think of additional questions that may be relevant to the programs being operated or your specific local context. This may include questions related to: • military service and nature of discharge • ageing out of care • mobility issues • legal status in country • income and source of it • current restrictions on where a person can legally reside • children that may reside with the adult at some point in the future • safety planning ©201; CrgCode Consulting Inc. and Community Solutions. All rights reserved. 1(800)355-0420 infoOorecode.com www.orgcode.com 41 Finally, I'd like to ask you some questions to help us better understand homelessness and improve housing and support services. What is your gender? ❑Male ❑Transgender female to male ❑Female ❑Transgender male to female ❑Refused ❑Gender Non - Conforming (i.e. not exclusively male or female) Race ❑American Indian /Alaska Native ❑Asian ❑Black (check all that apply) ❑Native Hawaiian /Pacific Islander ❑White ❑Refused Ethnicity ❑Non- Hispanic /Non- Latino ❑Hispanic /Latino ❑Refused Highest level of education attained ❑None ❑K -8 ❑Some High School ❑High School Grad ❑GED ❑Some College (incl. technical /community college) ❑College Graduate ❑Post Graduate ❑Refused How many dependent children do you have with you? ❑Refused Have you ever served in the U.S. Military? Dyes ❑No ❑Refused If yes, were you in combat? Dyes ❑No ❑Refused If yes, what was the character of your discharge? ❑Honorable ❑Other than Honorable ❑Bad Conduct ❑Dishonorable ❑Uncharacterized ❑Refused In which locality did you live prior to becoming homeless? ❑Roanoke City ❑Salem ❑Roanoke County /Vinton (If other, please specify City and State) ❑Botetourt County ❑Clifton Forge ❑Alleghany County ❑Other ❑Refused Have you ever been in foster care? Dyes ❑No ❑Refused Have you ever been in jail? Dyes ❑No ❑Refused Have you ever been in prison? ❑Yes ❑No ❑Refused Are you currently fleeing domestic violence, dating Dyes ❑No ❑Refused violence, sexual assault or stalking? Do you have a permanent physical disability that limits ❑Yes ❑No ❑Refused your mobility? (i.e., wheelchair, amputation, unable to climb stairs, etc.) Do you have any of the following types of disabilities? ❑Alcohol Abuse ❑Drug Abuse ❑Developmental (check all that apply; if other, please specify) ❑Chronic Health Condition ❑Physical ❑HIV /AIDS ❑Mental Health Problem ❑Other How do you mainly get around? ❑Licensed Motorized Vehicle ❑Valley Metro Bus ❑Walk (check all that apply, if other, please specify) ❑Bicycle /Scooter ❑Wheelchair /Mobility Device ❑Ride with friends /family ❑Other What kind of health insurance do you have, if any? ❑Medicaid ❑Medicare ❑VA ❑Private Insurance (check all that apply, if other, please specify) ❑None ❑Other Approximate date current homelessness started? ❑ Refused Number of times literally homeless in the past 3 years? ❑Doesn't Know ❑Refused Total number of months homeless in the past 3 years? ❑Doesn't Know ❑Refused 11N Primary reason for homelessness? ❑Refused Primary reason for sleeping outside vs. in a shelter? ❑Refused Please share any comments or thoughts you have about being without housing. 43 Acknowledgements PAULA PRINCE Chair, Blue Ridge Interagency Council of Homelessness CAROL TUNING Chair, Blue Ridge Continuum of Care MATT CROOKSHANK Author BEN BRISTOLL MATT CROOKSHANK Data Collectors and Analysts ALISON JORGENSEN Report Design COUNCIL. OF COMMUNITY SERVICES STEPHANIE M. MOON REYNOLDS, MMC City Clerk Russell Thomas 3215 Troy Avenue, N. E. Roanoke, Virginia 24012 Dear Mr. Thomas: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a) ,roanokeva.gov May 7, 2019 CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk A communication from the City Clerk advising of your resignation as a member of the Roanoke Neighborhood Advocates was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, May 6, 2019. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Neighborhood Advocates from June 4, 2018 to May 6, 2019. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, k4-rn - Kk Stephanie M. Moon Reynold City Clerk Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO Russell E. Thomas AS A MEMBER OF THE ROANOKE NEIGHBORHOOD ADVOCATES FROM JUNE 4, 2018 TO MAY 6, 2019 ON THIS 7TH DAY OF MAY , 2019 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: SHERMAN P. LEA, SR. MAYOR ATTEST: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 F_mail• rlrrlrnrna nnlirva onv STEPHANIE M. MOON REYNOLDS, MMC City Clerk May 6, 2019 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise that Russell Thomas has tendered his resignation as a member of the Roanoke Neighborhood Advocates, effective immediately. Sincerely, 15t' T11n. � Stephanie M. Moon Reynold M City Clerk STEPII ANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk@aroanokeva.gov May 7, 2019 Antwyne Calloway 2535 Vancouver Drive, N. W. Roanoke, Virginia 24012 Dear Mr. Calloway: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk A communication from the City Clerk advising of your resignation as a member of the Fair Housing Board was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, May 6, 2019. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Fair Housing Board from March 2, 2015 to May 6, 2019. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO Antwyne U. Calloway AS A MEMBER OF THE FAIR HOUSING BOARD FROM MARCH 2, 2015 TO MAY 6, 2019 ON THIS 7TH DAY OF MAY , 2019 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVED: ATTEST: c' ve -A- n - - SHERMAN P. LEA, SR. %F'--hSTEPHANIEM.M0 RE D MAYOR CITY CLE CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 F_mail• rlarlc(nl rnannl�ava anv STEPHANIE M. MOON REYNOLDS, MMC City Clerk May 6, 2019 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise that Antwyne Calloway has tendered his resignation as a member of the Fair Housing Board, effective immediately. Sincerely, U4� m. �r10� o Stephanie M. Moon Reynolds, MM City Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone. (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(#woanokeva.gov May 7, 2019 Krystal Hullette, Director Court and Community Services 1717 Peters Creek Road, N. W. Roanoke, Virginia 24017 Dear Ms. Hullette: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that the Honorable Timothy A. Allen, City Sheriff, has qualified as the City representative of the Court Community Corrections Program Regional Community Criminal Justice Board for a three -year term of office ending June 30, 2022. Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Sheriff Tim Allen, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City representative of the Court Community Corrections Program Regional Community Criminal Justice Board for a three -year term of office ending June 30, 2022, according to the best of my ability. (So help me God) --A - � - P �) I,-, SHERIFF IM ALLEN The foregoing oath of office was taken, sworn to, and subscribed before me by Sheriff Tim Allen this � day of 2019. Brenda S. Hamilton, Clerk of the Circuit Court STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail. clerk @roanokeva.gov May 7, 2019 Nicole Ashby, Secretary Parks and Recreation Advisory Board Roanoke, Virginia Dear Ms. Ashby: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Pete Eshelman, Luke W. Priddy and Jared Rigby have qualified as members of the Parks and Recreation Advisory Board for three -year terms of office, each, ending March 31, 2022. Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Pete Eshelman, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2022, accordi o he best of my ability. (So help me God.) PETE ESHELMAN The foregoing oath of office was taken, sworn to, and subscribed before me by Pete Eshelman this r� day of 12019. Brenda S. Hamilton, Clerk of the Circuit Court Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Luke W. Priddy, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2022, according to the best of my ability. (So help me God.) The foregoing oath of office was taken, sworn to, and subscribed before me by Luke W. Priddy this (I day of t 2019. Brenda S. Hamilton, Clerk of the Circuit Court N Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Jared Rigby, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Parks and Recreation Advisory Board for a three -year term of office ending March 31, 2022, according to the best of my ability. (So help me God.) JARED RIGBY The foregoing oath of office was taken, sworn to, and subscribed before me by Jared Rigby this 4— day of 12019. Brenda S. Hamilton, Clerk of the Circuit Court ! -r i STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @roanokeva.gov May 7, 2019 Aisha Johnson Assistant to the City Manager Roanoke, Virginia Dear Ms. Johnson: CECELIA F. MCCOV Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Lorena Wilson has qualified as a member (Citizen at Large) of the Youth Services Citizen Board for a three -year term of office ending June 30, 2022. Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Lorena Wilson, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Citizen at Large representative of the Youth Services Citizen Board for a three -year term of office ending June 30, 2022, according to the best of my ability. (So help me God.) NA WI The foregoing oath of office was taken, sworn to, and subscribed before me by Lorena Wilson this/ day of 2019. 11 11 Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk @d,roauokeva.gov May 7, 2019 Donna Payne, Secretary Building and Fire Code Board of Appeals Roanoke, Virginia Dear Ms. Payne: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Douglas Coffman has qualified as a Builder representative of the Building and Fire Code Board of Appeals for a term of office ending June 30, 2021. Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Douglas Coffman, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Builder representative (member) of the Building and Fire Code Board of Appeals for a term of office ending June 30, 2021, according to the best of my ability. (So help me God.) X61 ►�'iI_\ `I The foregoing oath of office was taken, sworn to, and subscribed before me by Douglas Coffman this day of i 2019. Brenda S. Hamilton, Clerk of the Circuit Court B �7 Jerk SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Email: clerk @roanokeva.gov May 6, 2019 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Cobb and Members of Council: Council Members William D. Bestpitch Joseph L. Cobb Michelle L. Davis Djuna L. Osborne Anita J. Price Patricia White -Boyd We jointly sponsor a request of Zenith Barrett, Senior Director of Business and Community Engagement, Goodwill Industries of the Valleys, to present an update with regard to new initiatives, at the regular meeting of City Council to be held on Monday, May 6, 2019, at 2:00 p.m. Sincerely, f�C✓-a ,rman P. Lea, Sr. Mayor tuna L. Osborne Council Member SPL /DLO:ctw &,q about GoodwillO • MISSION VISION Helping people and families Through the work of Goodwill, in our community achieve a people will have the opportunity better life through work and to achieve their greatest independence. potential. CORE VALUES • Goodwill was founded in 1902 by a Methodist Minister in Boston • 165 Independent Goodwill organizations nationwide • Largest non - profit provider of training and employment programs to individuals with disabilities & disadvantages • Goodwill in Roanoke founded in 1931 Goodwill EN Industries of the Valleys Goodwill Economic Impact 2018 Economic Impact of Goodwill Industries of the Valleys • Individuals Served — • Basic Services — 4736 • Intensive Job Training, Employment, and Youth Services - 840 • Individuals Placed in Employment - 247 • Average Wage at Job Placement - $11.08 Goodwill Industries of the Valleys ts from Goodwill Services? The general public can benefit from basic Goodwill services such as: • Computer Classes • Resume Development • Job Search Assistance • Job Fairs • Job Readiness Workshops • And more Goodwill Industries of the Valleys Who Benefits from Goodwill Services? Goodwill Can Assist Business With: • Recruitment Solutions • Staffing Solutions • Credentialed & Customized Training • Outsourcing Solutions • Establishing Company as a Strong Community Partner =1 Recruitment •Training •Outsourcing Goodwill Industries of the Valleys 91 from Goodwill Services.? Youth, Adults, and Seniors who have barriers to finding a job or gaining greater independence benefit intensive services from Goodwill. Barriers include: • Disabilities • Economic Disadvantages • Individuals with a criminal background Goodwill a Industries of the Valleys Training Services • YouthHQ • Pre - Employment Transition Services • Science Club & Camp • Youth Mentoring • Youth to Work • Project Search Goodwill Youth Programs: Building Tomorrow's Workforce Goodwill Industries of the Valleys 91 Training Services Success Stoty: Project Search Carilion Clink GoodwiONEN Industries of the Valleys • Healthcare Training • GoodStart Prison Re -Entry Program • Supported Employment • TANF Support Services • Jobs Plus • Information Technology Training • New Vision • Medicaid Waiver a.�• as } Goodwill Industries of the Valleys Training Services • Provide education, training and supportive services • 3 Health Care Tracks: • Nursing, Health Information, and Healthcare Support • Advise individuals along healthcare career pathways T y that lead to higher levels of training Goodwill Industries of the Valleys Goodwill Industries of the Valleys Training Services lnfn,,,rr • The Basics • Computer Classes • Intermediate Coursework • Careers in Technology • Advanced Coursework • Google IT Support Professional Certificate Learn it. Know it. Shoiv it. TH STAR BASIC COMPUTER SKILLS CERTIFICATE sm "WMIZIN:U10 (A Google IT Support PROFESSIONAL CERTIFICATE GoodwRIEN Industries of the Valleys C= Training Services Senior Community Service Employment Program (SCSEP) • Part -time employment and training in community service positions Partner with a local non - profit organization (including local government and educational facilities). • Individuals must be 55 and older and meet income guideline The Goodwill Industries of the Valleys older worker program supports local businesses Goodwill Industries of the Valleys ... I A i Visit us online at www.goodwillvalleVs.corii Take a Real Goodwill Tour —Tours are scheduled monthly. Space is limited so sign up today! Uke a Follow Goodwill V311eVS Goodwill Industries of the Valleys PRO Questions? Mary Ann Gilmer, VP of Mission Services Stephanie Hoer, Senior Director of Program Services Zenith Barrett, Senior Director of Business and Community Engagement (540) 581.0620 1 info @goodwillvalleys.com Goodwill: One Local RESOURCE for All Your Employment & Training N. Go ordwill A Industries of the Valleys Cj IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of May, 2019. No. 41430 - 050619. A RESOLUTION authorizing the acceptance of a Summer Food Program Grant from the Virginia Department of Education, and authorizing execution and attestation of any required documents on behalf of the City, in connection with such grant, under certain conditions. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager is hereby authorized on behalf of the City to accept from the Virginia Department of Education a Summer Food Program Grant in the amount of $100,000, such funding to be used to fund partially the expense of providing for the nutritional needs of children and youth during the summer months through the City's Summer Nutrition Program, all of which is more particularly described in the City Council Agenda Report dated May 6, 2019, to City Council. 2. The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's acceptance of the grant, such documents to be approved as to form by the City Attorney, and to furnish such additional information as may be required by the Virginia Department of Education in connection with the grant. 3. The City Manager is further authorized to take any further actions, and to execute any additional documents, approved as to form by the City Attorney, needed to implement and administer the Summer Food Program Grant. TTEST: - 4 -?� Citv Cler R- Summer Food Program 5.6.19.doe IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of May, 2019. No. 41431 - 050619. AN ORDINANCE to appropriate funding from the Federal Government, through the Virginia Department of Education, for the Summer Food Program, amending and reordaining certain sections of the 2018 -2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 2018 -2019 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Youth Activities Revenues Summer Food Program FY20 35- 620 - 5201 -2157 35- 620 - 5201 -5201 $ 100,000 100,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 440A-A_� ice. ti a, City Clerk. av CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 6, 2019 Subject: Summer Food Program Background: The City of Roanoke continues to provide for the nutritional needs of children and youth during the summer months through a Parks and Recreation supervised Summer Nutrition Program. Breakfast and lunch are provided to children throughout Roanoke from mid -.June through mid - August. An estimated 25,000 meals will be served this summer. Federal funds, up to $100,000, have been awarded to the City by a grant from the Virginia Department of Education. The City is reimbursed on a per meal basis for meals actually served. The remaining funds necessary to staff this program are allocated in the Parks and Recreation operating budget. Considerations: The Summer Food Program is partially funded through the United States Department of Agriculture, Food and Nutrition Service, with the Virginia Department of Education serving as the sponsoring agency in Virginia. The program is similar in concept to the National School Lunch Program with eligibility requirements much like those used to determine eligibility for free or reduced priced meals during the school year. The purpose is to provide nutritionally balanced, healthy meals to children, ages one through eighteen, and those with special needs. Participating locations include Apple Ridge Farm, Eureka Center, Villages at Lincoln, Indian Rock Village, .Jamestown Place, Lansdowne Park, Preston Center, Dominion Day Services, Bluestone Park, and Intercept. Recommended Action: Accept the Summer Food Program grant in the amount of $100,000 and authorize the City Manager and City Clerk to execute and attest respectively, an agreement with the Virginia Department of Education and any other forms necessary to accept such grant, approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $100,000, and appropriate funding in the same amount into an expenditure account to be established in the Grant Fund by the Director of Finance. -- -- - --- - ---- ---- - - - - -- Robert S. Cowell, ,Jr. City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager Amelia C Merchant, Director of Finance Michael D. Clark, Director of Parks and Recreation N CITY OF ROANOKE, VIRGINIA CONTRACT PREPARED FOOD & DELIVERY SERVICES This Contract is dated April 12, 2019, between the City of Roanoke, Virginia, a Virginia municipal corporation, hereinafter referred to as the "City" or "Owner", and School Board of the City of Roanoke, hereinafter referred to as the "School Board," WITNESSETH: WHEREAS, School Board has been awarded this Contract by the City for furnishing all equipment, materials, goods, labor, and services necessary to provide food and deliver services for the City Summer food program and associated work in accordance with this Contract and the documents referred to herein, all such items or services also being referred to hereinafter as the Work or Project. NOW, THEREFORE, THE CITY AND THE SCHOOL BOARD AGREE AS FOLLOWS: SECTION 1. WORK TO BE PERFORMED AND DOCUMENTS. For and in consideration of the money hereinafter specified to be paid by the City to the Contactor for the Work provided for in this Contract to be performed by the School Board, the School Board hereby covenants and agrees with the City to fully perform the services, provide any materials called for, construct, and complete the Work called for by this Contract in a good and workmanlike manner in accordance with this Contract and the documents referred to herein in order to fully and properly complete this Contract within the time stipulated, time being made of the essence for this Contract. It is also agreed by the parties hereto that the documents to this Contract consist of this Contract and the following documents listed below (Contract Documents), all of which are and constitute a part of this Contract as if attached hereto or set out in full herein, viz: 1. Insurance Requirements, Exhibit 1 2. Scope of Work, Exhibit 2 3. Summer Food Services Program Meal Pattern, Exhibit 3 The parties agree that if there are any differences between the provisions of the above referenced documents, the provisions of the City documents and this Contract will control over any School Board supplied documents or information. SECTION 2. CONTRACT AMOUNT. The City agrees to pay the School Board for the School Board's complete and satisfactory performance of the Work, in the manner and at the time set out in this Contract, per breakfast $2.19 and per lunch $3.8575, however, the total contract amount shall not exceed One Hundred Thousand Dollars ($100,000), as provided for in this Contract and that this Contract amount may be increased or decreased by additions and /or reductions in the Work as may be authorized and approved by the City, and the Contract amount may be decreased by the City's assessment of any damages against the School Board, as may be provided for in this Contract or by law, and the City retains the right of setoff as to any amounts of money the School Board may owe the City. SECTION 3. TERM OF CONTRACT. The term of this Contract will be from June 17, 2019, through September 30, 2019, at which time it will terminate, unless sooner terminated pursuant to the terms of the Contract or by law or unless renewed as set forth herein upon mutual agreement. SECTION 4. TIME OF PERFORMANCE. The School Board shall commence the Work to be performed under this Contract on such date as is established and fixed for such commencement by written notice (which may be initially given verbally in an emergency situation) to proceed given by the City representative to the School Board, and the School Board covenants and agrees to fully construct, perform, and complete the Work and /or provide the goods called for by this Contract as specified in the Scope of Work, Exhibit 2, established by such notice. The School Board further agrees that the Work shall be started promptly upon receipt of such notice and shall be prosecuted regularly, diligently, and uninterruptedly at a rate of progress that will ensure full completion thereof in the shortest length of time consistent with the Contract Documents and that School Board will cooperate and coordinate with the other City School Boards or employees doing other work or using the area where School Board is working. SECTION 5. PAYMENT. The School Board may submit a request for payment not more than once each month. The payment requested shall be for the services completed and /or materials provided as required by this Contract and approved by the City. A written progress report may be requested by the City to accompany each payment request and, if so, such progress report shall detail the work completed, identify any problems with the progress of the work, and the remaining work to be done. Also, sufficient documentation of all costs, expenses, materials supplied, and /or hours worked may be requested by the City and, if so, may be required prior to the processing of any such request for payment. Payment will only be made for work actually performed, services actually supplied, and /or materials or goods furnished to the City, all of which need to be approved and accepted by the City prior to such payment, unless otherwise provided for in the Contract documents. Once a payment request has been received by the City, the City will process such payment request. If there are any objections or problems with the payment request, the City will notify the School Board of such matters. If the payment request is approved and accepted by the City, payment will be made by the City to the School Board not more than 30 days after such request has been approved. SECTION 6. PAYMENTS TO OTHERS BY SCHOOL BOARD. The School Board agrees that School Board will comply with the requirements of Section 2.2 -4354 of the Virginia Code regarding School Board's payment to other entities and the School Board will take one of the two actions permitted therein within 7 days after receipt of amounts paid to School Board by the City. School Board further agrees that the School Board shall indemnify and hold the City harmless for any lawful claims resulting from the failure of the School Board to make prompt payments to all persons supplying the School Board equipment, labor, tools, or material in connection with the work provided for in the Contract. In the event of such claims, the City may, in the City's sole discretion, after providing written notice to the School Board, withhold from any payment request or final payment the unpaid sum of money deemed sufficient to pay all appropriate claims and associated costs in connection with the Contract and make such payment, if the City determines it to be appropriate to do so. SECTION 7. RESPONSIBILITY OF PARTIES. To the extent permitted by applicable law, each party to this contract will be responsible for the actions, inactions or violations of its officers, employees, and agents in connection with the summer meals program contemplated under this contract, but nothing contained herein shall be construed as a waiver of either the City's or the School Board's sovereign immunity. SECTION 8. COMPLIANCE WITH LAWS, REGULATIONS, AND IMMIGRATION LAW. School Board agrees to and shall comply with all applicable federal, state, and local laws, ordinances, and regulations, including all applicable licensing requirements. School Board further agrees that School Board does not, and shall not during the performance of this Contract, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986. SECTION 10. REPORTS, RECORDS, AND AUDIT. School Board agrees to maintain all books, records and other documents relating to this Contract for a period of three (3) years after the end of each fiscal year included in this Contract. The City, its authorized employees, agents, representatives, and /or state auditors shall have full access to and the right to examine, copy, and /or audit any of such materials during the term of the Contract and during such retention period, upon prior written notice to School Board. SECTION 11. INSURANCE REQUIREMENTS. School Board and any of its subcontractors involved in this Contract shall maintain the insurance coverages set forth in Exhibit 1 to this Contract and provide the proof of such insurance coverage as called for in Exhibit 1, including workers' compensation coverage regardless of the number of School Board's employees. Such insurance coverage shall be obtained at the School Board's sole expense and maintained during the term of the Contract and shall be effective prior to the beginning of any work or other performance by the School Board or others under this Contract. Additional insured endorsements, if required, must be received by the City within 30 days of the execution of this Contract or as otherwise required by the City's Risk Manager. SECTION 12. DEFAULT. If School Board fails or refuses to perform any of the terms of this Contract, including poor services, work or materials, the City may, by written notice to School Board, terminate this Contract in whole or in part. In addition to any right to terminate, the City may enforce any remedy available at law or in equity in connection with such default, and School Board shall be liable for any damages to the City resulting from School Board's default. The City further reserves the right to immediately obtain such work or services from other entities in the event of School Board's default. SECTION 13. NONWAIVER. School Board agrees that the City's waiver or failure to enforce or require performance of any term or condition of this Contract or the City's waiver of any particular breach of this Contract by the School Board extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the terms or conditions of this Contract or a waiver of any other breaches of the Contract by the School Board and does not bar the City from requiring the School Board to comply with all the terms and conditions of the Contract and does not bar the City from asserting any and all rights and /or remedies it has or might have against the School Board under this Contract or by law. SECTION 14. CHOICE OF LAW AND FORUM SELECTION. This Contract shall be governed by, and construed in accordance with, the laws of the Commonwealth of Virginia, without application of Virginia's conflict of law provisions. Venue for any litigation, suits, and claims arising from or connected with this Contract shall only be proper in the Roanoke City Circuit Court, or in the Roanoke City General District Court if the amount in controversy is within the jurisdictional limit of such court, and all parties to this Contract voluntarily submit themselves to the jurisdiction and venue of such courts, regardless of the actual location of such parties. The provisions of this Contract shall not be construed in favor of or against either party, but shall be construed according to their fair meaning as if both parties jointly prepared this Contract. SECTION 15. SEVERABILITY. If any provision of this Contract, or the application of any provision hereof to a particular entity or circumstance, shall be held to be invalid or unenforceable by a court of competent jurisdiction, the remaining provisions of this Contract shall not be affected and all other terms and conditions of this Contract shall be valid and enforceable to the fullest extent permitted by law. SECTION 16. NONDISCRIMINATION. A. During the performance of this Contract, School Board agrees as follows: School Board will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the School Board. School Board agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. School Board in all solicitations or advertisements for employees placed by or on behalf of School Board will state that School Board is an equal opportunity employer. iii. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. B. School Board will include the provisions of the foregoing Section A (i, ii, and iii) in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. SECTION 17. DRUG -FREE WORKPLACE. A. During the performance of this Contract, School Board agrees to (i) provide a drug -free workplace for School Board's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of School Board that School Board maintains a drug -free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. B. For the purposes of this section, "drug -free workplace" means a site for the performance of work done in connection with a specific contract awarded to a School Board, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. SECTION 18. FAITH BASED ORGANIZATIONS. Pursuant to Virginia Code Section 2.2- 4343.1, be advised that the Citv does not discriminate against faith -based organizations. SECTION 19. ASSIGNMENT. School Board may not assign or transfer this Contract in whole or in part except with the prior written consent of the City, which consent shall not be unreasonably withheld. If consent to assign is given, no such assignment shall in any way release or relieve the School Board from any of the covenants or undertakings contained in this Contract and the School Board shall remain liable for the Contract during the entire term thereof. SECTION 20. CONTRACTUAL DISPUTES. Contractual claims, whether for money or for other relief, shall be submitted, in writing, no later than sixty (60) days after the earlier of the final payment or termination of the Contract or notice from the City to the School Board that the City disputes the amount of School Board's request for final payment. However, written notice of the School Board's intention to file such claim shall be given at the time of the occurrence or beginning of the work upon which the claim is based. Such notice is a condition precedent to the assertion of any such claim by the School Board. A written decision upon any such claims will be made by the City Manager or the City Manager's designee (hereafter City Manager) within thirty (30) days after submittal of the claim and any practically available additional supporting evidence required by the City Manager. The School Board may not institute legal action prior to receipt of the City's decision on the claim unless the City Manager fails to render such decision within 120 days from submittal of School Board's claim. The decision of the City Manager shall be final and conclusive unless the School Board within six (6) months of the date of the final decision on a claim or from expiration of the 120 -day time limit, whichever occurs first, initiates legal action as provided in Section 2.2 - 4364, of the Va. Code. Failure of the City to render a decision within said 120 days shall not result in the School Board being awarded the relief claimed nor shall it result in any other relief or penalty. The sole result of the City's failure to render a decision within said 120 days shall be School Board's right to immediately institute legal action. No administrative appeals procedure pursuant to Section 2.2 - 4365 of the Va. Code has been established for contractual claims under this Contract. SECTION 21. SUCCESSORS AND ASSIGNS. The terms, conditions, provisions, and undertakings of this Contract shall be binding upon and inure to the benefit of each of the parties hereto and their respective successors and assigns. SECTION 22. HEADINGS. The captions and headings in this Contract are for convenience and reference purposes only and shall not affect in any way the meaning and interpretation of this Contract. SECTION 23. COUNTERPART COPIES. This Contract may be executed in any number of counterpart copies, each of which shall be deemed an original, but all of which together shall constitute a single instrument. SECTION 24. AUTHORITY TO SIGN. The persons who have executed this Contract represent and warrant that they are duly authorized to execute this Contract on behalf of the party for whom they are signing. SECTION 25. NOTICES. All notices must be given in writing and shall be validly given if sent by certified mail, return receipt requested, or by a nationally recognized overnight courier, with a receipt, addressed as follows (or any other address that the party to be notified may have designated to the sender by like notice): To City: City of Roanoke Purchasing Division Attn: Purchasing Manager Noel C. Taylor Municipal Building, Room 202 215 Church Avenue, S.W. Roanoke, Virginia 24011 Facsimile: (540) 853 -1513 If to School Board: Dr. Daniel Lyons Deputy Superintendent for Operations Roanoke City Schools 40 Douglas Avenue Roanoke, VA 24012 Notices shall be deemed to be effective one day after sending if sent by overnight courier or three (3) days after sending it by certified mail, return receipt requested. SECTION 26. SUSPENSION OR TERMINATION OF CONTRACT BY CITY. A. The City, at any time, may order School Board to immediately stop work on this Contract, and /or by seven days written notice may terminate this Contract, with or without cause, in whole or in part, at any time. Upon receipt of such notice, the School Board shall immediately discontinue all services affected (unless the notice directs otherwise), and deliver to the City all data (including electronic data), drawings, specifications, reports, project deliverables, estimates, summaries, and such other information and materials as may have been accumulated by the School Board in performing this Contract whether completed or in process (unless otherwise directed by the notice). 1. If the termination or stop work order is due to the failure of the School Board to fulfill any of its Contract obligations, the City may take over the Work and prosecute the same to completion by contract or otherwise. In such case, the School Board shall be liable to the City for any damages allowed by law, and upon demand of City shall promptly pay the same to City. 2. Should this Contract be terminated or work is stopped not due in any way to the fault of the School Board, the School Board shall only be entitled to compensation for services actually performed and materials actually supplied prior to notice of termination or to stop work and which are approved by the City and any applicable federal or state approving agency. No profit, overhead, or any other costs of any type are allowed after the date of such notice of termination or stop work order. 3. The rights and remedies of the City provided in this Section are in addition to any other rights and remedies provided by law or under this Contract and City may pursue any and all such rights and remedies against School Board as it deems appropriate. SECTION 27. ETHICS IN PUBLIC CONTRACTING. The provisions, requirements, and prohibitions as contained in Sections 2.2 -4367 through 2.2 -4377, of the Va. Code, pertaining to bidders, offerors, School Boards, and subcontractors are applicable to this Contract. SECTION 28. CONTRACT SUBJECT TO FUNDING. This Contract is or may be subject to funding and /or appropriations from federal, state and /or local governments and /or agencies and /or from the Council of the City of Roanoke. If any such funding is not provided, withdrawn, or otherwise not made available for this Contract, the School Board agrees that the City may terminate this Contract on 7 days written notice to School Board, without any penalty or damages being incurred by the City. School Board further agrees to comply with any applicable requirements of any grants and /or agreements providing for such funding. SECTION 29. ENTIRE CONTRACT. This Contract, including any attachments, exhibits, and referenced documents, constitutes the complete understanding between the parties. This Contract may be modified only by written agreement properly executed by the parties. IN WITNESS WHEREOF, the parties hereto have signed this Contract by their authorized representatives. WITNESS: Printed Name and Title ATTEST: Stephanie Moon Reynolds, City Clerk Printed Name and Title Approved as to form: SCHOOL BOARD OF THE CITY OF ROANOKE By Dr. Daniel Lyons, Deputy Superintendent for Operations a CITY OF ROANOKE, VIRGINIA Robert S. Cowell, Jr., City Manager Printed Name and Title Appropriation and Funds Required for this Contract Certified: City Attorney Director of Finance Account # Approved as to Execution: Date City Attorney EXHIBIT 1 TO CONTRACT PREPARED FOOD & DELIVERY SERVICES SCHOOL BOARD'S AND SUBCONTRACTOR'S INSURANCE Neither the School Board nor any subcontractor shall commence work under this Contract until the School Board has obtained all the insurance policies required under this Section and such insurance has been approved by the City. The following minimum insurance requirements apply: a. Workers' Compensation and Employers' Liability: The School Board shall obtain and maintain the following limits: Workers' Compensation: Statutory Employers' Liability: $100,000 bodily injury by accident each occurrence $500,000 bodily injury by disease (policy limit) $100,000 bodily injury by disease each employee b. Commercial General Liability: Coverage is to be written on an "occurrence" basis, $1,000,000 minimum limit, and such coverage shall include: • Products /Completed Operations • Personal Injury and Advertising Injury • Bodily Injury C. Automobile Liability: Limits for vehicles owned, non -owned or hired shall not be less than: • $1,000,000 Bodily Injury and Property Damage combined single limit 2. Proof of Insurance Coverage: The policies of insurance shall be purchased from a reputable insurer licensed to do business in Virginia and maintained for the life of the Contract by the School Board. Other insurance requirements include the following: a. The School Board shall furnish the City with the required certificates of insurance showing the insurer, type of insurance, policy number, policy term, and limits. b. The required certificates of insurance shall contain substantially the following statement: "The insurance covered by this certificate shall not be canceled or materially altered except after a thirty (30) day written notice has been received by the Risk Management Officer for the City of Roanoke." C. The required certificates of insurance shall name the City of Roanoke, its officers, agents, volunteers, and employees as additional insureds except with regard to the workers' compensation and employers' liability coverages which shall contain a waiver of subrogation in favor of the City. Additional insured and waiver endorsements shall be received by Roanoke Risk Management from the insurer within 30 days of beginning of this contract. EXHIBIT 2 TO CONTRACT PREPARED FOOD & DELIVERY SERVICES SCOPE OF WORK Parties agree that the School Board shall be responsible for the providing the City with items and services as described herein. A. School Board shall prepare USDA approved breakfasts and lunches for up to 20 sites throughout the City of Roanoke between mid June and late August of each year. Exact dates and amounts will be discussed prior to the start of each contract term. B. Meals shall be prepared and available for City pick -up Monday through Friday of each week the summer program is in effect. C. The City of Roanoke Parks and Recreation will coordinate with School Board the meal order based on participation enrollment at each site. A mutually agreed upon schedule of submitting meal orders will be established before the program begins. D. School Board shall prepare USDA approved breakfast and /or lunch for the follow sites located within the City of Roanoke. The City reserves the right to add /delete locations from this list at any time during the Contract term and any renewals. 1. Apple Ridge Farm 2. Eureka Center 3. Villages at Lincoln 4. Indian Rock Village 5. Jamestown Place 6. Lansdowne Park 7. Preston Center 8. Dominion Day Services 9. Bluestone Park 10. Intercept IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of May, 2019. No. 41432- 050619. A RESOLUTION authorizing the acceptance of a grant from The Bettie Nichols Guthrie Social Services Fund of Community Foundation Serving Western Virginia to the City of Roanoke on behalf of the City's Department of Human and Social Services (DSS), to be used to support the Crisis Housing Program, and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City of Roanoke hereby accepts a grant from The Bettie Nichols Guthrie Social Services Fund of Community Foundation Serving Western Virginia to the City of Roanoke, on behalf of DSS, in the amount of $4,500, with no local match from the City, to be used to provide rent and utility assistance to clients seeking services through the Crisis Housing Program, as more particularly set forth in the City Council Agenda Report dated May 6, 2019. 2. The City Manager is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of these funds, and to furnish such additional information as may be required in connection with the City's acceptance of the grant funds. All such documents shall be approved as to form by the City Attorney. R- Authorize acceptance of Community Foundation grant (5.6.19) YC— AT yti„ 0111r? City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of May, 2019. No. 41433 - 050619. AN ORDINANCE to appropriate funding from the Foundation for Roanoke Valley to provide additional rent and utility assistance to clients seeking services through the Central Intake program, amending and reordaining certain sections of the 2018 -2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Program Activities- Rent & Utility Revenues Crisis Housing Program FY19 35- 630 - 5409 -2066 35- 630 - 5409 -5409 $ 4,500 4,500 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. tATTL T: City Cle oA'V � r� CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 6, 2019 Subject: Community Foundation Grant: Crisis Housing Program Background: In March of 2019, the City of Roanoke Department of Human Services applied for a grant from the Community Foundation to provide rent and utility assistance to clients seeking services through the Central Intake program. This project will increase capacity for the number of households we are able to assist. The funds will be used to fill gaps created by the closing of other programs and prioritized for prevention service. The target population will be households with incomes of 30% of the Area Median Income (AMI) or below. The City of Roanoke Department of Human Services received notice on March 27, 2019, that the Foundation for Roanoke Valley has approved a grant in the amount of $4,500 from the Bettie Nichols Guthrie Social Services Fund of Community Foundation serving Western Virginia. These funds will be used to provide utility and rent assistance to clients. No local match is required by the City. Recommended Action: Accept the Foundation for Roanoke Valley grant and authorize the City Manager to execute the grant agreement and any necessary documents required to accept the grant, to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant Fund for $4,500 and appropriate total funding of $4,500 into accounts to be established by the Director of Finance in the Grant Fund. ------------------------------ Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Steven Martin, Director of Human and Social Services Carol Tuning, Human Services Administrator Amelia C. Merchant, Director of Finance I { E(° C P,o, Box 1124 )_006 Martinsville, VA 24114 C 918, 02J 276.656.6223 OFFICERS Cynthia M. Shelor Chair Mimi Rainero Coles Vice Chair Richard G, Bailey, D.V.M. Treasurer Alan E. Ronk Secretary PresidentfCE0 BOARD OF GOVERNORS Richard G. Bailey, D.V.M. John P. Budd, Jr. Frank G. Carter Mimi Rainero Coles Nancy V. Dye, M.D. Lauren Elterman William D. Elliot Tamtry M. Finley Susan Lancaster Stephen W. Lemon George A. Levicki, D.D.S. James W. McAden Stephen A. Musselwhite Deborah A. Oehlschlaeger Randall R. Rhea, M.D. Cynthia M. Shetor Cleo C. Sims Philip Trompeter Leonard Wheeler REGIONAL ADVISORY BOARD S%iawn N. Pace Chair Kimberly Kiser Snyder Vice Chair Courtney A. Wenkstern Secretary Beverley L. Coleman N"iar4 e Beaz €ey V, D, James 1. Fri;h Jr. Mike Grogan William L. Pannill Tracy E. Tate Grant #: 20190728 March 27, 2019 Ms. Carol Tuning City of Roanoke Department of Human and Social Services 1510 Williamson Rd. Roanoke, VA 24012 Dear Ms. Tuning, I am pleased to inform you that Community Foundation Serving Western Virginia has approved a grant of $4,500.00 from The Bettie Nichols Guthrie Social Services Fund to be used to support the Crisis !-lousing Program as per the project budget. A check for the grant amount is enclosed. The Foundation may require a mid -year report that details the progress made on your program /project. if so, an email will be sent to you two weeks prior to the report being due. You will also be required to submit a final report which details the impact of this grant on your agency or program and which specifically explains how the funds were used. A reminder email will be sent to you two weeks prior to the report being due. If you have not already done so, please make sure you sign and submit the online Grant Agreement_ These documents can be accessed by logging onto your account with the Foundation's Grant Software. We also ask that your organization publicize this grant and send any copies of resulting coverage to the Foundation. Please recognize this grant as coming from The Bettie Nichols Guthrie Social Services Fund of Community Foundation Serving Western Virginia. You may also submit good quality digital photographs - one or two images that best show your grant project, plus a brief description - that could be used for t ^:e Foundation's annuaL report or other publications. Please remember to always obtain a photo release from anyone that appears in the photographs. The only exception to this is if the picture is from a public event. If you have any questions about publicizing your grant, please contact the Foundation at 540 -985 -0204. We are happy to support the work of your organization. Sincerely, cL Michelle Eberly Director, Grants b Donor E gement Enclosure IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of May, 2019. No. 41434 - 050619. AN ORDINANCE authorizing the City to commence work necessary for the Tinker Creek Greenway Trail Phase II Project (Project) from Fallon Park to Masons Mill Park, including but not limited to negotiations, survey, plat development and such other work needed to determine what property rights the City will need to acquire for the Project; authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City desires to commence the Project to include negotiations, survey, plat development, and such other actions as may be necessary to ascertain the nature and scope of property rights that the City needs to acquire for the Project, as more particularly described in the City Council Agenda Report dated May 6, 2019. The proper City officials and City staff are hereby authorized to take such actions necessary to ascertain the nature and scope of property rights needed by the City to complete the Project and make recommendations to City Council for the acquisition of such property rights. 2. The City Manager is further authorized to execute such documents and incur such expenses deemed necessary to determine the nature and scope of such property rights that the City will need to acquire for the Project. The Director of Finance is authorized to pay expenses for survey, plat development, and related matters as described herein. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: OM City Clerk. 0-authorize acquis of prop rights- Tinker Creek Greenway Phase 11 Project (5.6.19) 2 Off' CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 6, 2019 Subject: Acquisition of Real Property Rights for Tinker Creek Greenway Phase II Background: Approaching sixty percent (60 %) design completion, Roanoke Parks and Recreation is entering into the Right of Way Phase of the Tinker Creek Greenway Trail Phase 2 project from Fallon Park to Masons Mill Park. In order to develop the project, the City will need to acquire real property rights from various private property owners. Considerations: City Council action is necessary to authorize staff to begin the Right of Way phase of the project to include but not limited to negotiations, survey, plat development, and so forth such that a recommendation for acquisition of real property rights needed for the project can be submitted to Council at a future date. Along with rights of access, permanent drainage and temporary construction easements of variable length and width are required to accommodate construction activities. Funding for acquisition of the Right of Way Phase will be available in CIP account 08- 620 -9229 (Parks Improvements FYI 8). Recommended Action: Authorize staff to begin the Right of Way Phase of Tinker Creek Phase 2 with the understanding that staff will provide Council with future recommendations for acquisition of real property rights needed. -- ---------------- - - - - -- Robert S. Cowell. jr. City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager Michael Clark, Director of Parks and Recreation Amelia C. Merchant, Director of Finance Donnie Underwood, Planning and Development Administrator Cassandra L. Turner, Economic Development Specialist Renee L. Powers, Trails and Greenways Supervisor FA STATEMENT OF CONFLICT OF INTEREST I, Michelle L. Davis, stated that I have a personal interest in Agenda Section 4, Consent Agenda Item C -3, of the 2:00 p.m. Session of City Council on May 6, 2019, regarding a communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of approximately4.1 1 acres of City -owned property located at 1201 Prillaman Avenue, N.W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3) Code of Virginia (1950), as amended, because my employer, Boys and Girls Club of Southwest Virginia, Inc. has an interest in property adjacent to the property situated at 1201 Prillaman Avenue, N.W. Based on this personal interest in this transaction, I did not participate at the closed session regarding this matter on May 6, 2019, and I will not participate in any further proceedings or discussions regarding this matter. Pursuant to Section 2.2 -3112, Code of Virginia, I hereby acknowledge a conflict of interest in this matter and ask that the City Clerk accept this statement and make it a part of the minutes of this meeting. Witness the following signature made this Ay day of May, 2019. � t LlAJ_4- (Seal) Michelle L. Davis. Council Member OSBORNE 41435- 051319 ROANOKE CITY COUNCIL CONTINUATION OF RECESSED SESSION MAY 135 2019 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. All Present. The Invocation was delivered by Vice -Mayor Joseph L. Cobb. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. NOTICE: The recessed Council meeting will be televised live and replayed on Channel 3 on Friday, May 17 at 7:00 p.m., and Sunday, May 19 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. Mayor Lea expressed sincerest appreciation for all acts of kindness due to the passing of Lorraine Schoreter, mother -in -law. Statement of Purpose. Mayor Lea. Mayor Lea stated that City Council would be adopting measures in connection with the City's Recommended 2019 -2020 Fiscal Year Budget, which takes effect July 1, 2019. 1 Introduction and Consideration of Ordinances and Resolutions: A Certificate of the Director of Finance advising that funds required for the 2019 - 2020 General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, School Food and Grant Fund budgets will be available for appropriation, for the fiscal year July 1, 2019 and ending June 30, 2020. Received and filed. 1. Reaffirmation of Real Estate Tax Rate. Adopted Ordinance No. 41435 - 051319. (7 -0) 2. Amendment of the FY 2020 Fee Compendium for Fire -EMS, Parks and Recreation and Parking Facilities Fee Adjustments. Adopted Resolution Nos. 41436- 051319, 41437 - 051319, and 41438 - 051319, Ordinance No. 41439 - 051319 and Resolution No. 41440 - 051319. (7 -0) 3. Adoption of Annual General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, School Food Services and Grant Fund appropriations for the fiscal year beginning July 1, 2019 and ending June 30, 2020. Adopted Budget Ordinance No. 41441 - 051319. (7 -0) 4. Adoption of a Pay Plan for officers, employees, Council- appointed officers and Constitutional Officers of the City; and authorization for certain salary adjustments and merit increases and monthly stipends for certain board and commission members, effective July 1, 2019. Adopted Ordinance No. 41442 - 051319. (7 -0) 5. Endorsement of the Capital Improvement Program Update for FY 2020 - 2024. Adopted Resolution No. 41443 - 051319 and Budget Ordinance No. 41444 - 051319. (7 -0) 6. Consideration and approval of the 2019 — 2020 HUD Annual Plan. Adopted Resolution No. 41445 - 051319. (7 -0) 7. Adjourned - 2:25 P.M. I0A CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, SW, Suite 461 Roanoke, VA 24011 -1220 Telephone: (540) 853 -2821 Fax: (540)853 -6142 AMELIA C. MERCHANT Director of Finance May 13, 2019 TO: Honorable Mayor and Members of Council FROM: Amelia C. Merchant, Director of Finance SUBJECT: Certification of Funding I, Amelia C. Merchant, Director of Finance of the City of Roanoke, in accordance with paragraph (a) of Section 25.1 of the Charter of the City of Roanoke, as amended, and Sections 2 -235 (e) and (f), Code of the City of Roanoke (1979), as amended, do hereby certify that funds required for the 2019 - 2020 General Fund, Stormwater Utility Fund, Civic Facilities Fund, Parking Fund, Risk Management Fund, School Fund, School Food Fund and Grant Fund budgets will be available for appropriation. ---------------------------------------- Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May, 2019. No. 41435 - 051319. AN ORDINANCE adopting and reaffirming the real property tax rate as set forth in Article II of Chapter 32 of the Code of the City of Roanoke and dispensing with the second reading by title of this ordinance. WHEREAS, pursuant to Section 58.1 -3321, Code of Virginia (1950), as amended, City Council held a public hearing on April 25, 2019, regarding the proposed real estate tax rate for FY 2019 -2020 in the amount of $1.22 for every $100 of fair market value of such property, because such tax rate would result in an increase of one percent or more from the previous fiscal year's real property tax levies. THEREFORE BE IT ORDAINED by the Council of the City of Roanoke as follows: Pursuant to Section 58.1 -3321, Code of Virginia (1950), as amended, City Council deems it necessary to adopt and reaffirm the proposed real estate property tax rate of $1.22 for every $100 of fair market value of such property, and City Council hereby adopts and reaffirms the real estate tax rate of $1.22 for every $100 of fair market value of such property, as more particularly set forth in Section 32 -16, Code of the City of Roanoke (1979), as amended, together with all other real estate tax rates as set forth in Article II of Chapter 32, Code of the City of Roanoke (1979), as amended. As provided for in Article II of Chapter 32, Code of the City of Roanoke (1979), as amended, the real estate tax rates shall be effective for the tax year commencing July 1, 2019, and for each tax year thereafter. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. A TEST: Z��C*ity Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 13, 2019 Subject: Reaffirmation of Real Estate Tax Rate Background: During the development of the FY 2020 budget, City staff advised Council that real estate assessments will result in the generation of revenue at a higher level than FY 2019. Pursuant to Section 58.1 -3321 of State Code, the City was required to provide notice to the public and hold a public hearing in order to adopt and reaffirm the current tax rate of $1.22 per $100 of fair market value of such real property. Pursuant to State Code, Council must adopt and reaffirm such tax rate. Considerations: On April 25, 2019, City Council held a public hearing regarding the proposed real estate property tax rate of $1.22 per $100 of real property value. Council must adopt an ordinance to reaffirm the proposed real estate property tax rate of $1.22 for every $100 of fair market value as set forth in Article II of Chapter 32 of the Code of the City of Roanoke. The real estate tax rate will be effective ,July 1, 2019, and for subsequent fiscal years, as provided in Article II, Chapter 32, Code of the City of Roanoke (1979), as amended. Recommended Action: Adopt the attached ordinance, effective .July 1, 2019, to reaffirm the real estate tax rate of $1.22 for every $100 of fair market value of such property, as set forth in o hapter 32 of the Code of the City of Roanoke. -- ----- - -------- - - - - -- Robert . owell, Jr. City Manager Distribution: Council Appointed Officers Sherman Holland, Commissioner of the Revenue Evelyn Powers, City Treasurer Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Susan Lower, Real Estate Valuation Manager ,A IN IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of may, 2019. No. 41436- 051319. A RESOLUTION amending the Roanoke Fire -EMS Fire Permit Inspection Fees to be charged by the Roanoke Fire -EMS Department; providing for an effective date; and directing amendment of the Fee Compendium. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by City Council by Resolution No. 32412 - 032795, adopted March 27, 1995, as since amended, shall be amended to reflect the amendment of the Roanoke Fire -EMS Fire Permit Inspection Fees from $35.00 to $50.00 for the following types of inspections: Aerosol Products Amusement Buildings Aviation Facilities Carnivals and Fairs Battery Systems Combustible Dust - Producing Operations Combustible Fibers Compressed Gas Cryogenic Fluids Dry Cleaning Plants Exhibits and Trade Shows Flammable and Combustible Liquids Floor Finishing Hazardous Materials HPM Facilities High Pile Storage Hot Work Operations Industrial Ovens Liquid or Gas Fueled Vehicles or Equipment in Assembly Buildings LP Gas Magnesium Miscellaneous Combustible Storage Organic Coatings Assembly /Education Private Hydrants Pyroxylin Plastics Refrigeration Equipment Repair Garages and Storage of Scrap Tires and Tire By Products Temporary Membrane Structures, Tents and Canopies Tire Rebuilding Plants Waste Handling Records Verification (Site Studies) 2. Resolution No. 32412 - 032795, is hereby amended to the extent and only to the extent of any inconsistency with this Resolution. 3. This Resolution will be in full force and effect July 1, 2019. AT' ST: City Clerk. K:AMeasures \Yearly Measures\2019 \Fee Compendium- Fire - EMS - inspection fees 2019.doc nx IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May, 2019. No. 41437 - 051319. A RESOLUTION amending certain fees and charges with regard to fire safety reinspections, amending the Fee Compendium, and providing for an effective date. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The fee for fire safety reinspections shall be amended to $50.00 per reinspection. 2. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 32412- 032795, adopted March 27, 1995, effective as of that date, shall be amended to reflect the amended fees for fire safety reinspections. 3. The fees established by this Resolution shall remain in effect until amended by this Council. 4. This Resolution shall be in full force and effect on July 1, 2019. K:AMeasures \Yearly Measures\2019 \fire inspection fees fee comp 2019.doc AT ST: City Clerk. -dam IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May, 2019. No. 41438- 051319. A RESOLUTION directing amendment of the Fee Compendium maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 32412- 032795, adopted March 27, 1995, effective as of that date, by removing certain fees as set out below to be charged for Athletic Programs; Breckinridge Fitness Center; Jackson Fitness Center; Lucy Addison Fitness Center; Woodrow Wilson Middle School Fitness Center; National Guard Armory; Victory Stadium Parking Lot; and Other Miscellaneous Programs; amending certain fees as set out below to be charged for Elmwood Park and Amphitheater; Facility Rentals; Miscellaneous Item Rentals; and Recreation Center Programs; and providing for an effective date. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The Fee Compendium should be amended to reflect the deletion of fees which no longer apply in the following sections: Athletic Programs; Breckinridge Fitness Center; Jackson Fitness Center; Lucy Addison Fitness Center; Woodrow Wilson Middle School Fitness Center; National Guard Armory; Victory Stadium Parking Lot; and Other Miscellaneous Programs. The fees for Elmwood Park and Amphitheater shall be amended as follows: Description OLD NEW OLD NEW Resident Resident Rate Non - Resident Non - Resident Rate or or Resident Rate or For Rate or For Resident Non -Profit Profit/Non- Profit/Non- Non -Profit Rate Resident Non- Resident Non - Rate Profit Rate Profit Rate Elmwood Fountain $150.00 $250.00 $150.00 $500.00 Walkway Elmwood Bullitt Plaza $150.00 $250.00 $150.00 $500.00 Elmwood South Lawn $150.00 $250.00 $150.00 $500.00 Elmwood Ffent &1.5 5nn0 a Elmwood Art Walk N/A $250.00 N/A $500.00 Elmwood $500.00 $600.00 $1,000.00 $1,200.00 Amphitheater Amphitheater w /Green $650.00 $750.00 $1,150.00 $1,500.00 Rooms Elmwood Whole Park $1,100.00 $1,600.00 $1,600.00 $3,200.00 Elmwood Whole Park, $1,250.00 $1,750.00 $1,750.00 $3,500.00 All Access Elmwood Refundable $1,000.00 $1,000.00 $1,000.00 $1,000.00 Damage Deposit Elmwood Seise-- Lift ft 9 N/A Elmwood Chair Rental $2.00 $6.00 N/A $12.00 per chair Elmwood Chair rental $3.00 $9.00 N/A $18.00 with set -up /take -down per chair The fees for Facility Rentals shall be amended as follows: Description OLD NEW OLD NEW Resident Resident Rate Non - Resident Non - Resident Rate or or Resident Rate or For Rate or For Resident Non - Profit Profit /Non- Profit/Non- Non -Profit Rate Resident Non- Resident Non - Rate Profit Rate Profit Rate Center Rental First $40.00 $50.00 $45.00 $100.00 Hour Center Rental $25.00 $35.00 $30.00 $70.00 Additional Hour per Hour Center Rental Damage $50.00 $100.00 $50.00 $100.00 Deposit Mountain View First $150.00 $175.00 $175.00 $350.00 Two Hours Mountain View $50.00 $50.00 $60.00 $100.00 Additional Hours per Hour Mountain View $100.00 $250.00 $100.00 $250.00 Damage Deposit Mountain View $200.00 $500.00 $200.00 $500.00 Damage Deposit w /Alcohol Mountain View Rosa $50.00 N/A Gar n ftef Hots -do„ s pe"loiff Rose rArden Damage Deft $}00:90 N/A $25.00 $380 Athletic Field Rental $12.50 $15.00 $17.50 $30.00 (Non Tournament) per Hour Full Football Field $175.00 $200.00 N/A $400.00 Dragging and Marking Flag Football Field $125.00 $150.00 N/A $300.00 Dragging and Marking Soccer Field Dragging $125.00 $150.00 N/A $300.00 and Marking Baseball and Softball $100.00 $125.00 N/A $250.00 Field Dragging and Marking Field Lighting per $7.50 $10.00 N/A $20.00 Hour Athletic Tournaments $10 /team or $100 /field per N/A $200 /field per day, (Ball Diamonds) $50 /field per day, without without marking day, marking and and dragging OR whichever is dragging OR $400 /field per day greater ($50 $200 /field per with marking and minimum) day with marking dragging and $200 plus direct and dragging and refundable costs for staff $200 refundable deposit /field and $200 deposit /field refundable deposit /field Tennis Court/hour $2.50 $5.00 $3.00 $10.00 nienie ShelterH l Day $40.00 Picnic Shelter Full $40.00 $50.00 $50.00 $100.00 Day Mill AT.,.,.,t ; , Ql,olto, $45.00 Q60 00 uy Mill Mountain Shelter $60.00 $70.00 $75.00 $140.00 Full Day Discovery Center First $175.00 $175.00 $225.00 $350.00 Two Hours Discovery Center $50.00 $50.00 $75.00 $100.00 Additional Hours per Hour Discovery Center $100.00 $100.00 $100.00 $100.00 Damage Deposit Discovery Center $200.00 $500.00 $200.00 $500.00 Damage Deposit w /Alcohol Highland A Amphitheater- Hal B" $25.00 Highland Park $30.00 $40.00 $45.00 $80.00 Amphitheater Full Day Open Space Rental per $150.00 $250.00 N/A $500.00 Day Mobile Stage per Day $900.00 $1,200.00 $1,200.00 $2,400.00 Athletic Tournaments N/A $200 /field per N/A $400 /field per day, (Athletic Fields) day, without without marking marking and and dragging OR dragging OR $800 /field per day $400 /field per with marking and day with marking $200 refundable and $200 deposit /field refundable deposit /field Roanoke River N/A $1,000.00 N/A $2,000.00 Greenway Rental per Day for Distances up to 5K Roanoke River N/A $1,500.00 N/A $3,000.00 Greenway Rental per Day for Distances up to IOK Roanoke River N/A $2,500.00 N/A $5,000.00 Greenway Rental per Day for Distances up to Marathon Greenway Rental per N/A $500.00 N/A $1,000.00 Day for Distances up to 5K Greenway Rental per N/A $1,000.00 N/A $2,000.00 Day for Distances up to IOK Greenway Rental per N/A $2,000.00 N/A $4,000.00 Day for Distances up to Marathon Natural Surface Trail N/A $100.00 N/A $200.00 Rental per Mile per Day 4. The fees for Miscellaneous Item Rentals shall be amended as follows: Description OLD NEW OLD NEW Resident Resident Non - Resident Non - Resident Rate or Rate or Rate or For Rate or For Resident Resident Profit/Non- Profit/Non- Non- Profit Non -Profit Resident Non- Resident Non - Rate Rate Profit Rate Profit Rate 10 x 10 Tent $100.00 $200.00 N/A $400.00 20 x 20 Tent $400.00 $500.00 N/A $1,000.00 Folding Tables per $10.00 $20.00 N/A $40.00 table ($200 minimum or $50 set up fee) Chairs per chair ($200 $3.00 $6.00 N/A $12.00 minimum or $50 set up fee) Folding Picnic Tables $15.00 $25.00 N/A $50.00 per table ($200 minimum or $50 set up fee) Barricades per $20.00 $30.00 N/A $60.00 barricade ($200 minimum or $50 set up fee) Bleachers per set $250.00 $300.00 N/A $600.00 Movie cot Up/plus st�st $600.08 $50.00 Sectional Stage per $50.00 $100.00 N/A $200.00 section ($250 minimum) Athletic Fencing per $150.00 $200.00 N/A $400.00 1 Oft section Billable Indirect Costs N/A Based on annual N/A Based on annual billable rate billable rate The fees for Recreation Center Programs shall be amended as follows: Description OLD Resident Rate or Resident Non- Profit Rate NEW Resident Rate or Resident Non - Profit Rate OLD Non - Resident Rate or For Profit/Non- Resident Non- Profit Rate NEW Non - Resident Rate or For Profit/Non- Resident Non - Profit Rate Adult Art Classes /person $4.50 Based on direct costs N/A Based on direct costs Aerobics /person $2.50 American Sign Language /person $27.00 Ballroom Dance /person $17.50 Baton/person $27.00 Bridge /person/session $2.50 Bridge Luncheon Group /session/person $4.00 Ceramics /person $4.00 Dog Obedience $30.00 Fly Fishing $27.00 Framing $30.00 Golf $35.00 Karate $25.00 Line Dancing $30.00 Rhythmic Dance $15.00 Senior Day Trips $12.50 Tap and Ballet $22.50 Tai Chi $4.00 Youth Art Classes $3.00 6. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 32412 - 032795, adopted March 27, 1995, effective as of that date, shall be amended to reflect the new fees to be charged by the City of Roanoke for Elmwood Park and Amphitheater, Facility Rentals, Other Miscellaneous Programs, Recreation Center Programs, and Rental of Miscellaneous Items. 7. Resolution No. 32412- 032795 is hereby amended to the extent and only to the extent of any inconsistency with this Resolution. Council. 8. The fees established by this Resolution shall remain in effect until amended by this 9. This Resolution shall be in full force and effect on and after January 1, 2020. ATTEST: fin. tt' ��• City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May, 2019. No. 41440 - 051319. A RESOLUTION directing amendment of the Fee Compendium; and establishing an effective date. WHEREAS, Council of the City of Roanoke adopted by Ordinance on May 13, 2019, amendments of the fees and violations charged at the City owned and /or controlled parking facilities, namely: Campbell Garage, Center in the Square Garage, Church Avenue Garage, Elmwood Park Garage, Elmwood Lot, Gainsboro Garage, Higher Education Lot, Market Garage, Market Lot, Tower Garage, and Warehouse Row Lot; and WHEREAS, the Ordinance established an effective date of such amendments as July 1, 2019. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 32412 - 032795, adopted March 27, 1995, effective as of that date, shall be amended to reflect the new fees to be charged at, Campbell Garage, Center in the Square Garage, Church Avenue Garage, Elmwood Park Garage, Elmwood Lot, Gainsboro Garage, Higher Education Lot, Market Garage, Market Lot, Tower Garage, and Warehouse Row Lot, as described below. 1 The current parking fees for the Campbell Garage as set out below shall be amended in accordance with the following new fee schedule: Campbell Garage Fee Schedule CURRENT FEE NEW FEE Monthly unreserved $45 /mo $50 /mo 9 am to 4 pin Monday to Sunday Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) 4 pin to 9 pm X89 &,Wf&Y FREE Sunday FREE Daily Earl . B;Ya Special Etc ve fore n m as shown by the ticket for- th t da-y � , , the r the to l.Y weekdays parker s the r NnY1king fees regular- o r- t a flay Monthly Residential $25.00�� /�m��o�u� $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) The current parking fees for the Center in the Square Garage shall be amended in accordance with the following new fee schedule: Center in the Square Garage Fee Schedule CURRENT FEE NEW FEE Monthly reserved $105 /mo $110 /mo Monthly unreserved $85 /mo $90 /mo Short term weekdays 8 am to 4 pm Per .5 hr $1.00 $1.00 Daily Maximum $8.00 (after 3.5 hours) $8.00 (after 3.5 hours) Short term Monday - Thursday $4.00 flat rate $4.00 flat rate 4 pm to 9 pm Short term Friday 4 pm to 12 am $4.00 flat rate $4.00 flat rate (midnight) Saturday (except 4 pm to 12 am- midnight) FREE FREE Short term Saturday $4.00 flat rate $4.00 flat rate 4 pm to 12 am (midnight) Sunday FREE FREE Monthly Residential $25.00 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Monthly parked on daily levels $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 4. The current parking fees for the Church Avenue Garage shall be amended in accordance with the following new fee schedule: Church Avenue Garage Fee Schedule LI CURRENT FEE NEW FEE Monthly unreserved $70 /mo $75 /mo Short tefmweekdays u 8 p am Monday to Sunday Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) $3.00 flat rate Saturday FREE gun4ay FREE Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Monthly parked on daily levels $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) LI 5. The current parking fees for the Elmwood Park Garage shall be amended in accordance with the following new fee schedule: Elmwood Park Garage Fee Schedule 5 CURRENT FEE NEW FEE Monthly unreserved $70 /mo $75 /mo Short term weekdays 8 am to 5 pm Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) Enter MondayThursday- Friday after 5 pm FREE FREE Saturday FREE FREE Sunday FREE FREE Monthly Residential $25 /mo $30 /mo Event Parking $3.00 per event $3.00 per event Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 5 The current parking fees for the Elmwood Lot shall be amended in accordance with the following new fee schedule: Elmwood Lot Fee Schedule CURRENT FEE NEW FEE Monthly unreserved $55 /mo $60 /mo Short term weekdays 8amto5pm Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) Enter MondayThursday -Friday After 5 pm FREE FREE Saturday FREE FREE Sunday FREE FREE Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Lot Rental $150.00 $150.00 Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 7. The current parking fees for the Gainsboro Garage shall be amended in accordance with the following new fee schedule: uainsboro Uara a ree schedule CURRENT FEE NEW FEE Monthly unreserved $50 /mo $55 /mo Monthly student unreserved $25.00 /mo $27.50/mo Short tefffl weekdays Q am to ^ pi Monday to Sunday Per .5 hr Dailv Maximum $.50 $6.00 (after 5.5 hours) $3.00 flat rate Note: A $1 discount off of the rate will be made available for Roanoke Higher Education Center students with appropriate student documentation when presented to the attendant on $1 per .5 hr $8 after 3.5 hours Note: A $1 discount off of the rate will be made available for Roanoke Higher Education Center students with appropriate student documentation when presented to the attendant on duty. Sratuf4ay FREE sun4ay FREE Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 7 The current parking fees for the Higher Ed Center Lot shall be amended in accordance with the following new fee schedule: Hither Ed Center Lot Fee Schedule CURRENT FEE NEW FEE Monthly unreserved $50 /mo $55 /mo Monthly student unreserved $25.00 /mo $27.50/mo Short term weekdays 85 am to 4 pm Per .5 hr Daily Maximum $.50 $6.00 (after 5.5 hours) $1 $8.00 after 3.5 hours Short term weeknights 4 pm to 15 ain $3.00 flat rate $3.00 flat rate Saturday FREE $3.00 flat rate Sunday FREE $3.00 flat rate Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) The current parking fees for the Market Garage shall be amended in accordance with the following new fee schedule: Market Garage Fee Schedule CURRENT FEE NEW FEE Monthly unreserved $70 /mo $75 /mo Monthly reserved $90 /mo $95 /mo Shaft tenn weekdays Monday to Sunday Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) Evening Rate to 2 ­1 $3.00 flat r to S3.00 flat rate (4 pm Ovemight Rate (2 an+4o-g-am) Saturday 4 to 9 $3 .00 flat rate $3.00 flat rate lexeept pm pm) 4 pm to 9 pm 8 am to 2 „ „nto8 am 8 a„ to 2 a 2 ,, to Q a $3.00 flat fate $3.8e flat rate Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Monthly parked on daily levels $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 10. The current parking fees for the Market Lot shall be amended in accordance with the following new fee schedule: Market Lot Fee Schedule 10 CURRENT FEE NEW FEE Monthly unreserved $75 /mo $80 /mo Short term weekdays Sam to 4 pm Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) Short term weeknights 4 pm to 9 pm $3.00 flat rate $3.00 flat rate Saturday (except 4 pm to 9 pm) Short term Saturday 4 pm to 9 pm FREE $3.00 flat rate FREE $3.00 flat rate Sunday FREE FREE Lunch Rate Monday - Friday 11:30 a.m. to 1:30 p.m. $1.00 $1.00 Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 10 11. The current parking fees for the Tower Garage shall be amended in accordance with the following new fee schedule: Tower Garage Fee Schedule 11 CURRENT FEE NEW FEE Monthly reserved $90 /mo $95 /mo Monthly unreserved $70 /mo $75 /mo Short term weekdays 8 am to 4 pm Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) Short term weeknights 4pmto9pm $3.00 flat rate $3.00 flat rate Saturday (except 4 pm to 9 pm Short term Saturday 4 pm to 9 pm FREE $3.00 flat rate FREE $3.00 flat rate Sunday FREE FREE Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Monthly parked on daily levels $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 11 12. The current parking fees for the Warehouse Row Lot shall be amended in accordance with the following new fee schedule: Warehouse Row Lot Fee Schedule 12 CURRENT FEE NEW FEE Monthly unreserved $65 /mo $70 /mo Short term weekdays 8 am to 5 pm Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) Enter Monday- Friday after 5 pm FREE FREE Saturday FREE FREE Sunday FREE FREE Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 12 13. The above mentioned New Fee Schedules for the indicated parking facilities, charges, and related matters shall be in full force and effect on and after July 1, 2019. ATTEST: I-V �O � City Clerk. 13 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May, 2019. No. 41439 - 051319. AN ORDINANCE providing for an amendment of the fees and violations charged at the City owned and /or controlled parking facilities, namely: Campbell Garage, Center in the Square Garage, Church Avenue Garage, Elmwood Park Garage, Elmwood Lot, Gainsboro Garage, Higher Education Lot, Market Garage, Market Lot, Tower Garage, and Warehouse Row Lot providing for an amendment of certain fees for late payment or nonpayment of such parking fees; establishing an effective date of such fees and violations charged at the City owned and /or controlled parking facilities; authorizing the City Manager to issue guidelines to implement, administer, and enforce such fees; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1 The current parking fees for the Campbell Garage as set out below shall be amended in accordance with the following new fee schedule: Campbell Garage Fee Schedule CURRENT FEE NEW FEE Monthly unreserved $45 /mo $50 /mo Monday to Sunday Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) Sl�o, -ti �° °lam ..1, *" ul 4 pm to 9 pm $3-.09 &4ufday Sunday FREE Daily Enter- be€oro n " -, show by the fieket for- that day, and the rL° the lesser „F L pays the r ° „1 "r fees „ L1I par-king $3.00 f r tha ,l"., Monthly Residential $25.00 /mo S30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Han ag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 2. The current parking fees for the Center in the Square Garage shall be amended in accordance with the following new fee schedule: Center in the Square Garage Fee Schedule 3 CURRENT FEE NEW FEE Monthly reserved $105 /mo $110 /mo Monthly unreserved $85 /mo $90 /mo Short term weekdays 8amto4pm Per .5 hr $1.00 $1.00 Daily Maximum $8.00 (after 3.5 hours) $8.00 (after 3.5 hours) Short term Monday - Thursday $4.00 flat rate $4.00 flat rate 4 pm to 9 m Short term Friday 4 pm to 12 am $4.00 flat rate $4.00 flat rate (midnight) Saturday (except 4 pm to 12 am- FREE FREE midnight) Short term Saturday $4.00 flat rate $4.00 flat rate 4 pm to 12 am (midnight) Sunday FREE FREE Monthly Residential $25.00 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Monthly parked on daily levels $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 3 3. The current parking fees for the Church Avenue Garage shall be amended in accordance with the following new fee schedule: Church Avenue Garage Fee Schedule CURRENT FEE NEW FEE Monthly unreserved $70 /mo $75 /mo Monday to Sunday Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) t4 tefmweeknights 4 pm to 9 pm $3.00 flat fate &4ufday FREE Swiday FREE Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Monthly parked on daily levels $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 4. The current parking fees for the Elmwood Park Garage shall be amended in accordance with the following new fee schedule: Elmwood Park Garage Fee Schedule CURRENT FEE NEW FEE Monthly unreserved $70 /mo $75 /mo Short term weekdays 8amto5pm Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) Enter MondayThursday -Friday after 5 pm FREE FREE Saturday FREE FREE Sunday FREE FREE Monthly Residential $25 /mo $30 /mo Event Parking $3.00 per event $3.00 per event Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) The current parking fees for the Elmwood Lot shall be amended in accordance with the following new fee schedule: Elmwood Lot Fee Schedule CURRENT FEE NEW FEE Monthly unreserved $55 /mo $60 /mo Short term weekdays 8 am to 5 pm Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) Enter MendayThursday -Friday After 5 pm FREE FREE Saturday FREE FREE Sunday FREE FREE Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Lot Rental $150.00 $150.00 Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) The current parking fees for the Gainsboro Garage shall be amended in accordance with the following new fee schedule: Gainsboro Garage Fee Schedule CURRENT FEE NEW FEE Monthly unreserved $50 /mo $55 /mo Monthly student unreserved $25.00 /mo $27.50 /mo 8 am to Monday to Sunday Per .5 hr Daily Maximum $.50 $6.00 (after 5.5 hours) $1 per .5 hr $8 after 3.5 hours Note: A $1 discount off of the snot tef .. eeknights $3.00 flat rate Note: A $1 discount off of the rate will be made available for Roanoke Higher Education Center students with appropriate student documentation when presented to the attendant on duty. rate will be made available for Roanoke Higher Education Center students with appropriate student documentation when presented to the attendant on duty. FREE Sunday F Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 7. The current parking fees for the Higher Ed Center Lot shall be amended in accordance with the following new fee schedule: Higher Ed Center Lot Fee Schedule CURRENT FEE NEW FEE Monthly unreserved $50 /mo $55 /mo Monthly student unreserved $25.00 /mo $27.50/mo Short term weekdays 85 am to 4 pm Per .5 hr Daily Maximum $.50 $6.00 (after 5.5 hours) $1 $8.00 after 3.5 hours Short term weeknights 4 pm to 15 am $3.00 flat rate $3.00 flat rate Saturday FREE $3.00 flat rate Sunday FREE $3.00 flat rate Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 8. The current parking fees for the Market Garage shall be amended in accordance with the following new fee schedule: Market Garage Fee Schedule CURRENT FEE NEW FEE Monthly unreserved $70 /mo $75 /mo Monthly reserved $90 /mo $95 /mo Monday to Sunday Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) tefm weeknights Evening Rate to 2 $3.00 fl „t ,-„to $3.00 flat fate (4 pm afa) n..o.-.,ig t Rate t„ Q (2 an � $3.00 flat rate $3.00 flat ,-a- 4 pm to 9 pm 8 .,m to 2 „ .,, to Q afn 8afnt„2„ 2 ,,,,, to 4 a $3nn flat rate $3-.00 flat .., -e Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Monthly parked on daily levels $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 9. The current parking fees for the Market Lot shall be amended in accordance with the following new fee schedule: Market Lot Fee Schedule 10 CURRENT FEE NEW FEE Monthly unreserved $75 /mo $80/no Short term weekdays 8 am to 4 pm Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) Short term weeknights 4 pm to9 prn $3.00 flat rate $3.00 flat rate Saturday (except 4 pm to 9 pm) Short term Saturday 4 pin to 9 prn FREE $3.00 flat rate FREE $3.00 flat rate Sunday FREE FREE Lunch Rate Monday - Friday 11:30 a.m. to 1:30 p.m. $1.00 $1.00 Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Dis la $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 10 10. The current parking fees for the Tower Garage shall be amended in accordance with the following new fee schedule: Tower Garage Fee Schedule 11 CURRENT FEE NEW FEE Monthly reserved $90 /mo $95 /mo Monthly unreserved $70 /mo $75 /mo Short term weekdays 8amto4pm Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) Short term weeknights 4 m to 9 pm $3.00 flat rate $3.00 flat rate Saturday (except 4 pm to 9 pm Short term Saturday 4 pm to 9 pm FREE $3.00 flat rate FREE $3.00 flat rate Sunday FREE FREE Monthly Residential $25 /mo $30 /mo Monthly Late Fee 1 $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Monthly parked on daily levels $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 11 11. The current parking fees for the Warehouse Row Lot shall be amended in accordance with the following new fee schedule: Warehouse Row Lot Fee Schedule 12 CURRENT FEE NEW FEE Monthly unreserved $65 /mo $70 /mo Short term weekdays 8amto5pm Per .5 hr Daily Maximum $1.00 $8.00 (after 3.5 hours) $1.00 $8.00 (after 3.5 hours) Enter Monday -Friday after 5 pm FREE FREE Saturday FREE FREE Sunday FREE FREE Monthly Residential $25 /mo $30 /mo Monthly Late Fee $10.00 per card $10.00 per card Parking Violations Failure to Display Valid Hangtag $ 10.00 $20.00 Parking in Reserved Space $ 10.00 $20.00 Double Parking $ 10.00 $20.00 Storage of Vehicle $ 10.00 $20.00 Failure to pay for Parking $20.00 $20.00 Handicapped Parking Violation $125.00 $125.00 Improper Disabled Placard Display $25.00 $25.00 Underpaid for Time Parked $10.00 $10.00 Additional late payment fee of $15.00 will be charged for each violation not paid in full within 15 calendar days of the violation. An Administrative Collection Fee will be issued on all accounts, service charges, and citations in the amount of $30.00 if the total amount due is collected subsequent to thirty (30) or more days after notice of delinquent charges but prior to judgment. (City Code Section 2- 178.4) 12 12. The parking fees set forth herein will not be applicable to parking agreements that provide for a specific parking fee or other method of payment for a specified period of time unless otherwise provided for in such agreements or until such agreements expire or are terminated. Nor will such parking fees be applicable to City parking programs except as set forth in such programs. 13. The above mentioned New Fee Schedules for the indicated parking facilities, charges, and related matters shall be in full force and effect on and after July 1, 2019. 14. The City Manager is hereby authorized to issue such guidelines as the City Manager deems appropriate in order to implement, administer, and enforce the fees and matters provided for in this Ordinance, including the establishment of eligibility requirements for obtaining a monthly Residential Parking Permit. 15. The Fee Compendium of the City, maintained by the Director of Finance and authorized and approved by the City Council by Resolution No. 32412 - 032795, adopted March 27, 1995, effective as of that date, shall be amended by separate resolution to reflect the new fees to be charged at Campbell Garage, Center in the Square Garage, Church Avenue Garage, Elmwood Park Garage, Elmwood Lot, Gainsboro Garage, Higher Education Lot, Market Garage, Market Lot, Tower Garage, and Warehouse Row Lot. 16. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is dispensed with. ATT ST: City Clerk. 13 G� CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 13, 2019 Subject: FY 2020 Amendment of Fee Compendium Background: The recommended Fiscal Year 2019 -20 budget includes adjustments to select Fire /EMS fees, Parks and Recreation fees, and Parking Facilities fees. Considerations: Fire /EMS Fee Adjustments: • Fire Safety Reinspection Fees • Fire Permit Inspection Fees • Fire Site Survey Report Fees Parks and Recreation Fee Adjustments: • Deletion of fees which no longer apply in the following sections: Athletic Programs, Breckinridge Fitness Center, Jackson Fitness Center, Lucy Addison Fitness Center, National Guard Armory, Victory Stadium Parking Lot, Other Miscellaneous Programs, and Woodrow Wilson Middle School Fitness Center • Fees for Elmwood Park and Amphitheater • Fees for Facilities Rentals • Fees for Miscellaneous Item Rentals (tents, tables, chairs, etc.) • Fees for Recreation Center Programs Parking Facilities Fee Adjustments: New or revised fees at the following parking garages and surface lots: • Campbell Garage • Center in the Square Garage • Church Avenue Garage • Elmwood Park Garage • Elmwood Lot • Gainsboro Garage • Higher Ed Center Lot • Market Garage • Market Lot • Tower Garage • Warehouse Row Lot Recommendation: Adopt the attached ordinance and resolutions adopting these fees and amending the City's Fee Compendium (fee and rate schedule) to reflect the Fire /EMS and Parking Facilities fee adjustments, effective July 1, 2019, and January 1, 20 the Parks and Recreation fees. - - - -- - --- - - - - -- Robert . City Manager c: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Michael Clark, Director of Parks and Recreation Chief David Hoback, Director of Fire /EMS 2 Abk� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May, 2019. No. 41441 - 051319. AN ORDINANCE adopting the annual General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, School Food Services, Grant Funds, and State Asset Sharing Program Appropriations of the City of Roanoke for the fiscal year beginning July 1, 2019, and ending June 30, 2020; and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, School Food Services and Grant Funds, and State Asset Sharing Program in the fiscal year beginning July 1, 2019, and ending June 30, 2020, shall constitute General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, School Food Services, Grant Funds, and State Asset Sharing Program, and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to -wit: 1 General Fund Revenues General Property Taxes $122,704,220 Other Local Taxes 81,372,780 Permits, Fees and Licenses 929,800 Fines and Forfeitures 1,049,350 Revenue from Use of Money and Property 477,000 Intergovernmental Revenue - State & 51,674 Federal 75,748,134 Charges for Current Services 16,509,208 Miscellaneous 640,508 Total Revenues $299,431,000 ADDroariations Treasurer $ 1,994,837 Clerk of Circuit Court 1,751,608 Juvenile and Domestic Relations Court Services 1,065,923 Juvenile and Domestic Relations Court Clerk 51,674 Magistrate 4,000 General District Court 82,950 Circuit Court 570,233 Commissioner of the Revenue 1,467,524 Sheriff $ 2,787,387 Jail 15,990,188 18,777,575 Commonwealth's Attorney $1,809,518 Cost Collections Unit 87,822 1,897,340 City Council $ 233,503 Mayor Lea 4,431 Vice -Mayor Cobb 2,644 Council Member Price 6,221 Council Member Bestpitch 2,404 Council Member Davis 2,404 Council Member Osborne 2,404 Council Member White -Boyd 2,404 256,415 2 City Attorney 1,041,601 City Clerk 491,317 Municipal Auditing 843,226 Department of Finance $2,178,693 Department of Management and Budget 693,691 Real Estate Valuation 1,223,016 Board of Equalization 11,450 4,106,850 Residual Fringe Benefits 4,795,555 Transfers to School Fund 83,346,865 Transfers to Greater Roanoke Transit Company 2,031,161 Transfers to Debt Service Fund 12,027,458 Transfer to Other Funds 5,480,053 Transfer to Civic Admission Tax 485,000 Funding for Reserves 1,530,620 Electoral Board 619,689 Office of Communications 371,433 City Manager 990,760 Citizen Engagement 114,986 Memberships and Affiliations 4,096,279 Neighborhood Support 97,784 Personnel Lapse (2,258,633) Contingency 1,614,000 Roanoke Arts Commission 340,000 Economic Development 3,278,719 Human Resources $1,611,339 Employee Health Services 833,871 2,445,210 Technology - Operating $4,185,921 Technology - Capital Outlay 1,000,000 Radio Technology - Operating 562,231 E911 Center 2,447,806 E911 Wireless 606,050 8,802,008 3 Purchasing $ 526,418 Director of General Services and Sustainability 195,938 Risk Management Operating 1,221,385 Fleet Operating Expenses 4,413,550 Fleet Capital Outlay 3,000,569 Custodial Services 681,456 Building Maintenance 4,721,572 14,760,888 Fire Administration $ 653,281 Fire Support 940,012 Fire Operations 18,972,410 Emergency Management 120,874 20,686,577 Environmental Management $ 477,287 Director of Public Works 174,303 Transportation - Streets and Traffic 3,761,606 Transportation - Paving 4,439,924 Transportation - Snow Removal 219,033 Transportation - Street Lighting 1,268,221 Transportation - Engineering & Operations 1,811,498 Solid Waste Management 6,131,837 Engineering 1,378,892 19,662,601 Building Inspections $ 933,049 Planning and Development 1,442,358 Neighborhood Services 1,231,341 3,606,748 Parks & Recreation Administration $1,578,656 Landscape Management 861,953 Park Management 775,393 Community Recreation 325,783 Urban Forestry 696,313 Outdoor Recreation 322,449 Athletics 557,170 Youth Development 498,465 Greenways and Trails 220,215 5,836,397 M Human Service Support $ 298,070 Outreach Detention 310,336 Youth Haven 410,678 VJCCCA Enhance Community Services 78,660 VJCCCA Substance Abuse Services 63,080 Health Department 1,720,668 Mental Health 563,611 Human Services Advisory Board 430,000 Social Services 26,640,870 Comprehensive Services Act (CSA) 12,915,387 43,431,360 Police Administration $2,259,315 Police Investigation 4,096,275 Police Patrol 11,214,233 Police Services 2,779,598 Police Training 733,547 Police Animal Control 1,683,058 22,766,026 Libraries $3,857,213 Law Library 133,953 Virginia Cooperative Extension 77,217 4,068,383 Total Appropriations $299,431,000 Stormwater Utility Fund Revenues Operating $ 6,065,227 Total Revenues $ 6,065,227 Appropriations Operating $ 5,373,832 Debt Service 691,395 Total Appropriations $ 6,065,227 Civic Facilities Fund Revenues Operating 11,067,494 Non - Operating 2,219,789 Total Revenues $13,287,283 Appropriations 5 Operating Expenses $11,508,755 Debt Service 1,778,528 Total Appropriations $13,287,283 Parking Fund Revenues Operating $4,280,000 Total Revenues $4,280,000 Appropriations Campbell Garage $173,385 Market Garage 181,998 Elmwood Park Garage 156,142 Center in the Square Garage 243,646 Church Avenue Garage 423,818 Tower Garage 306,230 Gainsboro Garage 202,556 Market Lot 18,386 Elmwood Lot 32,833 Warehouse Row Lot 18,468 Higher Ed Center Lot 27,769 Operating 1,225,414 Debt Service 1,269,355 Total Appropriations $4,280,000 Risk Management Fund Revenues Operating $18,233,058 Total Revenues $18,233,058 Appropriations Risk Management - Other Expenses $18,233,058 Total Appropriations $18,233,058 School General Fund Con Revenues $180,056,095 Appropriations $180,056,095 School Food Services Fund Revenues $9,832,950 Appropriations $9,832,950 Grant Fund Revenues Total Revenues $203,472 Appropriations Regional Drug Prosecutor $66,588 Victim Witness 40,386 Homeless Assistance Team 54,201 VDWF Grant Match 22,029 VSTOP Grant Match 20,268 Total Appropriations $203,472 Revenues State Asset Forfeiture $45,000 Total Revenues $45,000 Appropriations Law Enforcement Expenditures $45,000 Total Appropriations $45,000 7 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof. 3. That the Director of Finance be, and she is hereby authorized and directed to transfer between accounts such appropriations and wages for the labor force as may be necessary to cover cost of labor performed by one department for another. 4. That funding for all outstanding encumbrances, at June 30, 2019, are re- appropriated to the 2019 -20 fiscal year to the same department and account for which they are encumbered in the 2018 -19 fiscal year. 5. That this ordinance shall be known and cited as the 2019 -20 General, Stormwater Utility, Civic Facilities, Parking, Risk Management, School General, School Food Services, Grant Funds, and State Asset Sharing Program Appropriation Ordinance. 6. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. 4 AT ST: City Clerk, II CL IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May, 2019. No. 41442 - 051319. AN ORDINANCE to adopt and establish a Pay Plan for officers, employees, Council appointed officers and Constitutional Officers of the City effective July 1, 2019; providing for certain salary adjustments; authorizing various annual pay supplements for certain officers and employees; providing for an effective date; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Pursuant to §2 -69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by the Council and made applicable to all classified officers and employees of the City on July 1, 2019, the Pay Plan hereinafter set out in its entirety, which shall read and provide as follows: Pay Grade Minimum Salary Maximum Salary 4 $20,565.48 $32,904.82 5 $21,594.30 $34,550.62 6 $23,212.54 $37,140.48 7 $25,005.50 $40,009.06 8 $27,627.34 $44,203.64 9 $30,527.90 $48,844.64 10 $33,735.52 $53,976.78 11 $36,111.92 $57,778.76 12 $40,264.38 $64,422.80 13 $44,895.50 $71,832.80 14 $50,057.28 $80,092.22 15 $55,814.72 $89,303.50 16 $63,046.62 $100,874.80 17 $70,296.72 $112,474.96 18 $78,380.38 $125,409.18 19 $88,479.82 $141,567.40 20 $98,654.66 $157,846.78 2. Pursuant to §2 -68, Code of the City of Roanoke (1979), as amended, effective July 1, 2019, the City Manager shall promulgate and cause to be distributed among the officers and employees of the City a Classification Plan, consisting of a plan of classification assigning a pay grade and pay range in accordance with this Ordinance and class code to each position in the classified service of this City. 3. The City Manager is authorized to establish an Employee Certification Program to provide employees who obtain certain certifications approved by the City Manager to receive an annual salary increase to the employee's base salary for so long as that employee maintains such certification. 4. Salary increases of two and three quarters percent (2.75 %) of the employees' current base salary may be awarded officers and employees according to their performance. Effective July 1, 2019, for officers and employees appointed or hired prior to June 30, 2019, salary increases shall be paid based on the employee's base salary as of June 17, 2019. If the two and three quarters percent (2.75 %) increase to an employee's base salary provided in this paragraph would cause an officer or employee to exceed the maximum annual pay range applicable for such officer's or employee's position by more than five percent (5 %) ( "Salary Cap "), such officer or employee shall receive a salary increase only in such amount as will not exceed the Salary Cap. For any officer or employee who receives a salary increase under this Ordinance that causes their annual salary to exceed the Salary Cap, that officer or employee will receive a lump sum payment equal to the difference between annual salary increase they receive under this Ordinance with the Salary Cap and the salary increase they would have received but for the Salary Cap. 5. If, after any applicable salary increases provided for in this Ordinance, any officer's or employee's salary is below the applicable minimum for his or her pay range, such officer's or employee's annual base salary shall be adjusted to the applicable minimum. 2 6. For the fiscal year beginning July 1, 2019, and ending June 30, 2020, and for succeeding fiscal years unless modified by ordinance duly adopted by this Council, the annual salaries of the following Council appointed officers shall be as set forth below: POSITION TITLE City Manager City Attorney City Clerk ANNUALSALARY $209,609.92 $179,917.14 $108,030.26 Municipal Auditor $124,976.02 7. In no calendar year shall amounts of deferred compensation contributed by the City on behalf of the Council appointed officers exceed the maximum amount permitted by the Internal Revenue Code and IRS regulations to be deferred on a tax -free basis annually. 8. The Director of Finance shall continue to pay on an installment basis the sum of $8,000.00 per calendar year to the deferred compensation plan established pursuant to Internal Revenue Code Section 457, on behalf of the City Attorney, City Clerk, and Municipal Auditor. The sum shall be paid in equal quarterly installments on the first pay day of each calendar quarter. Each installment is paid to the seated Council- appointed officer as of the first day of that quarter. 9. The Director of Finance shall continue to pay on an installment basis the sum of $15,000.00 per calendar year to the deferred compensation plan established pursuant to Internal Revenue Code Section 457, on behalf of the City Manager. The sum shall be paid in equal quarterly installments on the first pay day of each calendar quarter. The Director of Finance shall also continue to pay the City Manager such other benefits as set forth in his employment contract. 3 10. The Director of Finance shall be authorized, for and on behalf of the City, to execute any documents required by the City's third party administrator for deferred compensation to implement this Ordinance. 11. Participants of the City's Retirement System will be required to make a five percent (5 %) contribution from their base salary to the City's Retirement Plan. 12. Annual pay supplements, payable on a bi- weekly basis, are provided for the hereinafter set out job classifications which require the incumbent to privately own or lease a motor vehicle routinely used in the course of conducting City business as follows: POSITION TITLE ANNUAL SALARY SUPPLEMENT Appraiser I $ 2,000 Appraiser II $ 2,000 Assistant City Managers $ 2,000 (unless City Manager has assigned a City vehicle to the individual Assistant City Manager) City Attorney $ 2,500 City Clerk $ 2,500 Deputy Director of Real Estate Valuation $ 2,000 Director of Economic Development $ 2,000 Director of Finance $ 2,000 Director of Planning, Building and Development $ 2,000 Director of Real Estate Valuation $ 2,000 Municipal Auditor $ 2,500 Residential Appraiser Analyst $ 2,000 Supervising Appraiser $ 2,000 Business License Inspector Auditor $ 2,000 Tax Compliance Auditor $ 2,000 4 Tax Compliance Administrator $ 2,000 Sr. Tax Compliance Administrator $ 2,000 Chief Deputy Commissioner of Revenue $ 2,000 If the requirement that any of the foregoing officers or employees own or lease a motor vehicle for routine use in the conduct of City business should be eliminated, then the pay supplement established by this Ordinance shall be terminated as of the date of elimination of such requirement. The City Manager is authorized, within the limits of funds appropriated therefore, to provide for similar pay supplements for other officers or employees. 13. In order to equitably compensate sworn police officers assigned duties in a non- uniform capacity and in lieu of provision by the Police Department of uniforms and accessories, each such officer shall be accorded an annual pay supplement of $600, payable on a bi- weekly basis as a uniform allowance. 14. Each employee of the Fire -EMS Department hired by the City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician certification and actively participates in the City's First Responder Program shall be accorded an annual pay supplement of $1,200, payable on a bi- weekly basis, so long as they maintain such certification and continue to participate in the City's First Responder Program. 15, The City Manager is authorized to create a merit pay program for Firefighter /Emergency Medical Technicians who attain various levels of EMT certification higher than EMT basic as set forth in Paragraph 14 above. The base salary increases for the corresponding EMT certification shall be as follows: Advanced EMT $1,500 total annually EMT -I $4,000 total annually Paramedic $5,500 total annually 6 The base salary increases set forth in this paragraph shall be payable on a bi- weekly basis. If a qualified employee is receiving an EMT pay supplement, pursuant to the provisions of Paragraph No. 14 or is receiving pay for one of the certifications listed in this paragraph, and obtains a higher certification and qualifies for a pay increase under this paragraph, that employee shall only receive the pay increase equal to the difference between their current level of certification and their highest certification obtained. 16. Each employee of the Fire -EMS Department who has been certified to either the Specialist or Technician level for the handling of hazardous materials and who is a member of the Regional Hazardous Materials Response Team shall be accorded an annual pay supplement of $1,200, payable on a bi- weekly basis, so long as they are assigned to the Regional Hazardous Materials Response Team. 17. Each employee of the Fire -EMS Department who has been certified and performs Fire Inspector duties as part of the Fire Prevention Program assigned by the Fire -EMS Chief shall be accorded an annual pay supplement of $1,500, payable on a bi- weekly basis, so long as they are assigned to perform Fire Inspector duties as a part of the Fire Prevention Program. 18. Each employee of the Fire -EMS Department who has been certified and performs inspection and repair duties to the Department's "turn out" gear, Self - Contained Breathing Apparatus ( "SCBA ") and safety sensitive equipment as part of the Fire Maintenance Safety Program by the Fire -EMS Chief shall be accorded an annual pay supplement of $1,500, payable on a bi- weekly basis, so long as they are assigned to perform inspection and repair duties as a part of the Fire Maintenance Safety Program. 19. Each employee of the Fire -EMS Department who has been certified and is qualified for the Heavy and Tactical /Swiftwater Team shall be accorded an annual pay supplement of $1,200, payable on a bi- weekly basis, so long as they remain a member of the Heavy and Tactical /Swiftwater Team. 0 20. Each employee of the Fire -EMS Department assigned by the Chief to the Training Division for the purpose of training and teaching of personnel within the Fire -EMS Department shall be accorded an annual pay supplement of five percent (5 %) of the employee's base salary, payable on a bi- weekly basis, so long as that employee continues to be assigned to the Training Division. 21. The City Manager is authorized to continue a police career enhancement program to provide pay incentives to police officers below the supervisory level. Such program may include consideration for training, formal education, experience, and specialized assignments. The annual pay supplement shall range from $1,095 to $5,228, payable on a bi- weekly basis. 22. The City Manager is authorized to continue a Community Policing Specialist program to provide pay incentives to police officers. Such program may include consideration for training and community participation. The annual pay supplement is two percent (2 %) of the employee's base salary, payable on a bi- weekly basis. 23. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the member actually attends a regularly scheduled meeting during that month, shall continue to be awarded to members of the City Planning Commission and the Board of Zoning Appeals upon attainment of certification through the Virginia Certified Planning Commissioner Program and the Virginia Certified Board of Zoning Appeals Program, respectively. New appointees will be required to attain certification within one year of the date of appointment. 24. A pay stipend of $100 per month, or $1,200 annually, paid monthly, if the member actually attends a regularly scheduled meeting during that month, shall be awarded to members of the Architectural Review Board. 25. Any pay supplement provided in this Ordinance shall be combined with an employee's base salary when computing overtime. However, if a pay supplement provided in this Ordinance should cause an officer or employee to exceed the maximum annual pay range for such officer's or employee's position, such officer or employee shall still receive the full amount of such pay supplement provided in this Ordinance. 26. Regular full -time, permanent, City employees who donate to the 2020 United Way Campaign will earn paid leave as follows: Donation Per Pay Period Total Paid Leave Allotted $5.00 per pay period/ 4.0 hours of leave $130 per year $10.00 per pay period/ 8.0 hours of leave $260 per year Permanent part-time employees who donate to the 2020 United Way Campaign will earn prorated paid leave. City employees who are engaged in performing emergency services or other necessary and r essential services for the City whose normal work schedule is 24 hours, who donate to the 2020 United Way Campaign will earn paid leave as follows: Donation Per Pay Period Total Paid Leave Allotted $5.00 per pay period/ 6.0 hours of leave $130 per year $10.00 per pay period/ 12.0 hours of leave $260 per year All time earned through donations to the 2020 United Way Campaign must be used by June 29, 2020. 27. Each employee of the Sheriff's office who meets qualifications for Master Deputy Sheriff and has been appointed such by the Sheriff shall receive an annual pay increase of five percent (5 %) of the employee's base salary, payable on a bi- weekly basis so long as that employee continues to be qualified and assigned as a Master Deputy Sheriff. This increase shall be capped at no more than five percent (5 %) above the pay range maximum for Deputy Sheriff. nt 28. Each employee of the Sheriff's Office who meets the qualifications for Mental Health Specialist is to be accorded an annual pay supplement of $1,500, payable on a bi- weekly basis as long as they retain the appropriate qualifications established by the Sheriff and are assigned to the Intake Section of the Jail. 29. The City Manager is authorized to continue a pay supplement to eligible employees who use personal cell phones and personal data assistants for City business. The monthly pay supplement shall be $14.00 for voice and $21.00 for voice /data, payable on a bi- weekly basis. Effective with the payroll beginning 12/17/19, the monthly pay supplement will end. 30. The City Manager is authorized to continue the Special Military Pay Supplement to any City employee who is a military reservist /national guard and who, between July 1, 2019 and June 30, 2020, is called to and serves on active duty related to our country's war on terrorism or natural disasters. The pay supplement is equal to the difference between that employee's regular City salary and military base pay plus any other compensation received for military Y -1 iI %[K a 31. The City Manager is authorized to pay the employees in certain positions incentive pay based upon the incentive plan adopted by the Civic Center, known as the Berglund Center, for each budget year. 32. The City Manager is authorized to award performance pay increases up to five percent (5 %) of an employee's base salary to those City employees that exhibit exceptional performance in their duties as permitted by Section 15.2 -1508, Code of Virginia (1950), as amended. 33. The provisions of this Ordinance shall be in full force and effect on and after July 1, 2019. 0 34. Pursuant to §12 of the Roanoke City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. 10 01K IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 13th day of May, 2019. No. 41443 - 051319. A RESOLUTION endorsing the update to the Capital Improvement Program submitted by the City Manager in the City Council Agenda Report of May 13, 2019. WHEREAS, by City Council Agenda Report of May 13, 2019, the City Manager has presented an update to the City's Five -Year Capital Improvement Program for Fiscal Years 2020 -2024 in the recommended amount totaling $174,784,311; WHEREAS, the Capital Improvement Program and the funding recommendation for projects is affordable and consistent with previous discussions by City Council and actions taken by City Council; and WHEREAS, this Council is desirous of endorsing the recommended update to the Capital Improvement Program; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council endorses and concurs in the recommendations of the City Manager for a certain update to the Five -Year Capital Improvement Program for the City of Roanoke for Fiscal Years 2020- 2024, and the related funding recommendations, as set out in the City Council Agenda Report dated May 13, 2019. K:\Measures \Yearly Measures\2019 \CIP Resolution for 2020- 24.doc AT ST: City Clerk. s IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May, 2019. No. 41444 - 051319. AN ORDINANCE to appropriate funding for the FY 2020 -2024 Update to the Capital Improvement Program, amending and reordaining certain sections of the 2020 General, Capital Projects, and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2020 General, Capital Projects, and Grant Funds Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: General Fund Appropriations Miscellaneous 01- 300 - 9410 -2170 $1,377,533 Transfer to Capital Projects Fund 01- 250 - 9310 -9508 (2,088,148) Transfer to Grant Fund 01- 250 - 9310 -9535 150,000 Training and Development - City Council 01- 200 - 1110 -2044 7,820 Memberships — City Council 01- 200 - 1112 -2042 5,300 Training and Development— Real Estate 01- 250 - 1235 -2044 9,625 VML Conference Support 01- 300 - 1210 -2053 75,000 Internship Program —Wages 01- 340 - 1261 -1004 42,805 Internship Program — Employment Tax 01- 340 - 1261 -1120 3,275 Training and Development — Radio Tech 01- 430 - 4170 -2044 9,700 Expendable Equipment - Fleet 01- 440 - 2641 -2035 4,500 Chemicals - Fleet 01- 440 - 2641 -2045 1,500 Maintenance Equipment - Fleet 01- 440 - 2641 -2048 3,000 Employee Programs — Fire 01- 520 - 3212 -2043 13,000 EMS Medical Supplies 01- 520 - 3213 -2289 12,000 Technology Maintenance - Environmental 01- 530 - 1214 -2555 7,500 Professional Services - Transportation 01- 530 - 4120 -2010 250,000 Employee Salaries — Comprehensive Plan 01- 610- 8110 -1002 112,490 Expendable Equipment— Social Services 01- 630 - 5311 -2035 3,100 Capital Protects Fund Appropriations Bridge Maintenance 08- 530 - 9552 -9003 $ 418,686 Enterprise Zone 08- 310 - 9100 -9003 60,000 Water, Fire and Sewer Hookup Grants 08- 310 - 9101 -9003 50,000 Building Security Permits 08- 310- 9104 -9003 1,500 Fagade Grants 08- 310 - 9105 -9003 55,000 South Roanoke E- Branch Collection 08- 530 - 9238 -9003 30,000 Contingency 08- 530 - 9575 -9220 323,458 Percent for the Arts 08- 610 - 9929 -9003 30,000 Revenues Transfer from General Fund 08- 110- 1234 -1037 $968,644 Grant Fund Appropriations Appropriation from One Time MY Fund 35- 300 - 9700 -9026 $100,000 Revenue Local Match Funding for Grants 35- 300 - 9700 -5207 $100,000 ATTEST: �y h�1Qw City Clerk. v t{: CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 13, 2019 Subject: Capital Improvement Program Update FY 2020 -2024 Background: The Capital Improvement Program (CIP) for Fiscal Years 2020 -2024 is a plan recommended for approval by City Council for anticipated capital project expenditures to be incurred over the next five years and is a revision of the Fiscal Years 2019 -2023 plan. Considerations: As part of the financial planning /budget development process City Council was briefed on projects to be funded through additional bond issuance and cash. The total Capital Improvement Program for Fiscal Years 2020 -2024 is comprised of capital projects with estimated expenditures of $174,784,311 as outlined in Attachment A. Council authorization of debt issuance is required for planned issuance each fiscal year and is requested through a separate report at a Council meeting after the adoption of the CIP Update to ensure that the public hearing notices are published in accordance with code requirements. Subject to Council approval, the public hearing will be held on June 17, 2019, at 7:00 p.m. The CIP anticipates debt issuance each year as outlined below. FY 2020 • School Facility Maintenance and Improvements $5,000,000 • Library Master Plan 500,000 • Civic (Berglund) Center Improvements 1,500,000 • Stormwater Management 2,000,000 • Curb, Gutter and Sidewalk Program 1,500,000 • Streetscape Improvements 500,000 • Fleet Capital Replacements 1,600,000 • Technology Capital 1,500,000 • Fire Facility Master Plan 530,000 • Public Works Service Center 1,500,000 • Capital Building Maintenance 1,000,000 • Transit Facility 800,000 Total: $17,930,000 FY 2021 • School Facility Maintenance and Improvements $5,000,000 • Civic (Berglund) Center Improvements 1,500,000 • Stormwater Management 2,000,000 • Curb, Gutter and Sidewalk Program 1,500,000 • Streetscape Improvements 500,000 • Fleet Capital Replacements 600,000 • Technology Capital 500,000 • Public Works Service Center 1,500,000 • Capital Building Maintenance 1,000,000 • Campbell Court 4,000,000 • Transit Facility 7,260,000 Total: $25,360,000 FY 2022 • School Facility Maintenance and Improvements $5,000,000 • Bridge Renovation 11,000,000 • Parks and Recreation Master Plan 3,000,000 • Civic (Berglund) Center Improvements 1,500,000 • Stormwater Management 2,000,000 • Curb, Gutter and Sidewalk Program 1,500,000 • Streetscape Improvements 500,000 • Passenger Rail 1,763,000 • Fleet Capital Replacements 600,000 • Capital Building Maintenance 1,000,000 Total: 27,863,000 FY 2023 • School Facility Maintenance and Improvements $5,000,000 • Bridge Renovation 11,000,000 • Civic (Berglund) Center Improvements 1,500,000 • Stormwater Management 2,000,000 • Curb, Gutter and Sidewalk Program 1,500,000 • Streetscape Improvements 500,000 • Fleet Capital Replacements 900,000 • Capital Building Maintenance 1,000,000 Total: $23,400,000 FY 2024 • School Facility Maintenance and Improvements $5,000,000 • Civic (Berglund) Center Improvements 1,500,000 • Stormwater Management 2,000,000 • Curb, Gutter and Sidewalk Program 1,500,000 • Streetscape Improvements 500,000 • Fleet Capital Replacements 600,000 • Technology Capital 1,500,000 • Capital Building Maintenance 1,000,000 Total: $13,600,000 Funding budgeted for debt service is based on the capital project planning model. Budgeted debt service funding not needed until bonds are issued and debt service payments begin is used to cash fund selected projects or for a specific purpose. Funding in the amount of $418,686 is included in the Transfer to Capital Projects Fund for Bridge Maintenance Projects and may be appropriated to project accounts for FY 2020. During the budget development process, Council was advised of the recommended use of one time funding for the following: • Capital Project Contingency • Elections • Enterprise Zone Programs • Local Match Funding for Grants • Street Maintenance • Infrastructure • Internship Program • Percent for Art • Technology • Virginia Municipal League (VML) Conference • Comprehensive Plan staff support • Other one -time Departmental needs Total Recommended Action: Approve a resolution endorsing the update to the CIP. $323,458 174,824 166,500 150,000 250,000 500,500 46,080 30,000 178,258 75,000 112,490 630,996 $ 2,638,106 Appropriate $3,056,792 included in the FY 2020 Transfer to Capital Projects Fund Account to the respective accounts established by the Director of Finance for the following: • Bridge Maintenance $418,686 • Capital Project Contingency 323,458 • Elections 174,824 • Enterprise Zone Programs 166,500 • Local Match Funding for Grants 150,000 • Street Maintenance 250,000 • Infrastructure 500,500 • Internship Program 46,080 • Percent for Art 30,000 • Technology 178,258 • Virginia Municipal League (VML) 75,000 • Comprehensive Plan staff support 112,490 • Other one -time Departmental needs 630,996 The funding noted above for Elections, Infrastructure, Internship Program, Technology, VML, Comprehensive Plan staff support, and Other one -time Departmental needs will be transferred to departmental budgets during the course of the fiscal year for these identified one time needs. -- - - - - -- --------------- Robert S. Cowell, )r. City Manager Attachment Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, Roanoke City Public Schools Kristine Flynn, Bond Counsel, Hawkins Delafield & Wood LLP David Rose, Senior Vice President, Davenport & Company, LLC Robyn Schon, Global Spectrum General Manager, The Berglund Center Amelia C. Merchant, Director of Finance Fleet Capital Replacement Fleet Capital Replacement $ 2,141,708 $ 2,700,000 $ 4,841,708 TOTAL - Fleet Capital Replacement $ 2,141,708 $ 2,700,000 $ 4,841,708 Parks Parks and Recreation Master Plan $ 3,711,675 $ 18,296,887 $ 22,008,562 TOTAL - Parks $ 3,711,675 $ 18,296,887 $ 22,008,562 Schools School Improvements $ 5,000,000 $ 20,000,000 $ 25,000,000 TOTAL - Schools $ 5,000,000 $ 20,000,000 $ 25,000,000 Streets, Sidewalks and Bridges: Bridge Renovation /Replacement Program $ 2,597,184 $ 22,000,000 $ Total Curb, Gutter and Sidewalk Program $ 5,617,691 $ 7,827,307 $ Projected Project Category/Description $ FY 2020 $ FY 2021.24 $ Expenses Buildings: $ 2,922,734 $ - $ 2,922,734 911 Center $ 12,362,128 $ - $ 12,362,128 Campbell Court $ - $ 4,000,000 $ 4,000,000 Capital Building Maintenance $ 1,030,917 $ 4,000,000 $ 5,030,917 Fire Facility Master Plan $ 5,613,313 $ - $ 5,613,313 Library Master Plan $ 857,174 $ 663,974 $ 1,521,148 Public Works Service Center $ 2,000,000 $ 2,392,859 $ 4,392,859 Transit Facility $ 2,172,773 $ 7,271,902 $ 9,444,675 TOTAL - Buildings $ 24,036,305 $ 18,328,735 $ 42,365,040 Fleet Capital Replacement Fleet Capital Replacement $ 2,141,708 $ 2,700,000 $ 4,841,708 TOTAL - Fleet Capital Replacement $ 2,141,708 $ 2,700,000 $ 4,841,708 Parks Parks and Recreation Master Plan $ 3,711,675 $ 18,296,887 $ 22,008,562 TOTAL - Parks $ 3,711,675 $ 18,296,887 $ 22,008,562 Schools School Improvements $ 5,000,000 $ 20,000,000 $ 25,000,000 TOTAL - Schools $ 5,000,000 $ 20,000,000 $ 25,000,000 Streets, Sidewalks and Bridges: Bridge Renovation /Replacement Program $ 2,597,184 $ 22,000,000 $ 24,597,184 Curb, Gutter and Sidewalk Program $ 5,617,691 $ 7,827,307 $ 13,444,998 Passenger Rail Infrastructure $ - $ 1,763,000 $ 1,763,000 Street Improvement Projects $ 2,922,734 $ - $ 2,922,734 Streetscape Project Improvements $ 1,000,000 $ 2,000,000 $ 3,000,000 TOTAL - Streets, Sidewalks and Bridges $ 12,137,609 $ 33,590,307 $ 45,727,916 Technology Improvements Technology Improvements $ 2,462,833 $ 2,522,127 $ 4,984,960 TOTAL - Technology Improvements $ 2,462,833 $ 2,522,127 $ 4,984,960 Total Projected Project Category /Descn'p#on`(conbnued) FY 2020 fY 2021.24 Expenses Stormwater Fund Stormwater Capital Improvements TOTAL - Stormwater Fund Berglund Center Fund Berglund Center Renovations TOTAL - Berglund Center Fund GRAND TOTAL - All Funds $ 11,038,507 $ 10,602,000 $ 21,640,507 $ 11,038,507 $ 10,602,000 $ 21,640,507 $ 2,215,618 $ 6,000,000 $ 8,215,618 $ 2,215,618 $ 6,000,000 $ 8,215,618 $ 62,744,255 $ 112,040,056 $ 174,784,311 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May, 2019. No. 41445 - 051319. A RESOLUTION approving the 2019 -2020 Annual Update ( "Annual Update ") to the 2015- 2019 Consolidated Plan and authorizing the City Manager, or the City Manager's designee, to submit the approved Annual Update to the United States Department of Housing and Urban Development ( "HUD ") for final review and approval, and authorizing the execution of all necessary documents pertaining to such Annual Update. WHEREAS, in order to receive Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant funding, HUD requires that entitlement localities such as the City of Roanoke submit a 5 -year Consolidated Plan and Annual Updates; WHEREAS, opportunities for community input regarding the Annual Update were provided at a public meeting held November 15, 2018, and at a City Council public hearing on April 25, 2019, by a 30 -day public review and comment period beginning March 25, 2019, and ending April 26, 2019, by dissemination of information to the Roanoke Redevelopment and Housing Authority main offices, the main City Library, the City Clerk's office and HUD Community Resources Division for public inspection, by letters to a mailing list of interested individuals and organizations, and by publishing information in local print media and on the City's website; and WHEREAS, the Annual Update must be approved by this Council and received by HUD on or about May 15, 2019, to ensure timely receipt of new entitlement funds. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Annual Update is hereby approved; and 1. The City Manager, or the City Manager's designee, is hereby authorized, for and on behalf of the City, to submit the approved 2019- 2020,Annual Update to HUD to the 2015 -2019 Consolidated Plan for final review and approval, and to execute all necessary documents pertaining to such Annual Update, such documents to be approved as to form by the City Attorney. 2. The City Manager is authorized to execute such subgrant agreements and amendments as may be required pursuant to the Annual Update, and as may otherwise exceed the City Manager's authority under Section 2 -124 of the Code of the City of Roanoke, as amended, such subgrant agreements or amendments to be within the limits of funds provided for in the Annual Update and to be approved as to form and as to execution by the City Attorney, all as more particularly set forth in the City Council Agenda Report dated May 13, 2019, to this Council. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: May 13, 2019 Subject: Consideration and Approval of 2019 -2020 HUD Annual Plan Background: The City of Roanoke receives entitlement funds annually from the US Department of Housing and Urban Development under the Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Emergency Solutions Grant (ESG) programs. The City receives approximately $2.5 million in new federal funds each year. These funds are leveraged with monies and in -kind support from agencies that provide services to low and moderate income individuals and families in the City. The City then develops programs to provide services such as affordable housing, public services, neighborhood revitalization, economic development and homeless services. Each program also allows the City to recover administrative costs to oversee these funds. The City is required to submit a five -year Consolidated Plan with a related Annual Plan to HUD for approval. The Consolidated Plan, adopted and approved in 2015, covers the HUD program years 2015-2019/20 and describes the City and its overall priorities and objectives for the anticipated funds for the next five years. Each year, the City is required to develop an Annual Plan to describe the specific activities to be undertaken for the program year, which coincides with the City's fiscal year. In compliance with the City's Citizen Participation Plan and HUD requirements, a public meeting was held November 15, 2018 to receive citizen input on development of the plan. City Council held a public hearing on the plan on April 25, 2019, which served as a second public meeting to receive input on the draft plan. A 30 -day public comment period was advertised on March 25, 2019. Considerations: The proposed Annual Plan represents the efforts to be made in directing a majority of HUD funds into the Melrose- Orange Target Area (MOTA). This will be the fourth year that HUD funds are fully devoted to MOTA. The Annual Plan provides for $1,499,389 in CDBG and HOME funds to be used for projects and programs in MOTA for FYI 9 -20. The Annual Plan has been properly advertised publicly for a required 30 day public comment period beginning March 25, 2019 and concluding April 26, 2019. During this period, City Council held a public hearing on April 25, 2019 on the HUD Annual Plan. Three formal comments were received during the public comment period. No comments require response or will result in any changes to the recommended plan. Subsequent to advertising for the public hearing and prior to the public hearing on April 25, 2019, HUD provided the City with the specific amounts to be awarded to the City. City staff provided this information to City Council and the public during the public hearing on April 25, 2019. The proposed HUD Annual Plan is summarized below: Revenues CDBG Entitlements $1,734,157 CDBG Carryover 0 HOME Entitlements 662,255 HOME Carryover 0 ESG Entitlements 146,988 ESG Carryover 12,194 Total HUD Funds $ 2,555,594 Expenditures Housing Development $1,389,766 Neighborhood Development 529,476 Public Services 183,625 Homeless Services 159,182 Economic Development 0 Planning & Administration 293,545 Total HUD Funds $2,555,594 A copy of the proposed plan is attached to this report for City Council's information. 2 Recommended Actions: Approve the 2019 -2020 HUD Annual Plan and authorize the City Manager, or City Manager's designee, to execute and submit this document to HUD for final review and approval, and to execute and necessary additional documents pertaining thereto, all such documents to be approved to form by the City Attorney. ROBERT S. COWELL, Jr City Manager Attachments: 2019 -2020 HUD Annual Plan Summary Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Chris Chittum, Director of Planning, Building and Development Keith Holland, Community Resources Program Administrator 3 CITY OF ROANOKE HUD ENTITLEMENT GRANTS FY 2019.2020 ANNUAL PLAN SUMMARY Overview The City of Roanoke anticipates receiving approximately $2.5 million in new funds annually from the U.S. Department of Housing and Urban Development (HUD) in three grants: Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG). Roanoke is an entitlement community under these HUD programs. This means that HUD funds are allocated to the City every year using a formula based on population, income levels, and other factors. The amount that the City receives then depends on how much Congress appropriates for the entire nation. CDBG CDBG funds have been allocated to the City since 1975 and can be used for activities ranging from housing to economic development and from job training to infrastructure projects. For the 2019 -2020 program year, the City is scheduled to receive $1,734,157 in new CDBG funds. CDBG funds are primarily intended to benefit low- and moderate - income persons and areas, though a limited amount can also be used for reducing blight in economically distressed areas. The amount of funds that can be used for administration, planning, and human services is also limited by regulation and City Council policy; however, the 2019- 2020 Annual Plan has administrative cost at 13.0% of total entitlement, well below the 20% threshold allowed by HUD. HOME The HOME program is exclusively for housing to benefit those of low or moderate income, including rehabilitation, new construction, homeownership assistance, and improvements to rental housing. The City has been receiving HOME funds since 1992. For the 2019 -2020 program year, the City is scheduled to receive $662,255 in new HOME funds. HOME funds require a 12.5% match, which is met with volunteer labor from Habitat for Humanity projects funded with HOME dollars. At least 15% of each annual HOME grant must be invested in qualifying projects conducted by Community Housing Development Organizations ( "CHDOs "). Currently, Habitat for Humanity is the only CHDO serving the city. Administrative expenses for HOME are set at $66,205, below the 10% maximum allowed. ESG The emphasis for use of Emergency Solutions Grant funds has shifted from providing for activities that assist homeless individuals and families to early intervention and prevention of homelessness. HUD has issued new rules for the distribution of these funds by entitlement communities, which are being assessed by city staff and the Roanoke Valley Council of Community Services. Total funding in FY 2019 -2020 is scheduled to be $146,988 including $12,194 in carryover funds from a prior year. Available Funding (Based on estimates) Category Description Available Funding CDBG 2019 -2020 Entitlement Grant $1,734,157 Carry-Over and Program Income 0 Subtotal — CDBG Funds Available $1,734,157 HOME 2019 -2020 Entitlement Grant $662,255 Carry-Over and Program Income 0 Subtotal — HOME Funds Available $662,255 ESG: 2019 -2020 ESG Entitlement Grant $146,988 Carry-Over and Program Income 12,194 Subtotal — ESG Funds Available $159,182 Total 2019 -2020 CDBG, HOME and ESG Funds Available Allocation of Resources: $2,555,594 The City's 2019 -2020 Annual Update outlines the use of approximately $2.5 million in CDBG, HOME and ESG, including carry- over.. These funds will support an array of housing, homeless prevention, public services, neighborhood and economic development activities, and planning and administrative costs associated with these activities. • Economic Development — No CDBG funding is proposed for projects in the economic development category for FY 19 -20. • Homeless Services -- $159,182 for homeless prevention and rapid re- housing through Emergency Solutions Grants for programs benefiting the homeless or those at -risk of becoming homeless. • Housing Development -- $1,389,766 for new construction and housing rehabilitation for homeownership and the rehabilitation of owner - occupied homes. • Human Services -- $183,625 for services such as social services, academic enrichment, and other youth and family programs to benefit low to moderate income families. • Neighborhood Development— $529,476 which includes $20,270 for grants to four (4) neighborhood organizations for training and organizational development and small community improvement projects not otherwise categorized, $264,153 for infrastructure projects in the Melrose- Orange Target Area (MOTA); $160,553 to fund a portion of City code inspectors to serve conservation and rehabilitation low -mod neighborhoods, and $84,500 to put toward construction of a handicapped accessible playground in the Melrose- Orange Target Area. • Planning and Administration -- $293,545 for staffing and operating costs incurred by the City to administer the CDBG, HOME and ESG funds. Distribution of Housing Funds: For 2019 -2020, the City estimates its CDBG and HOME housing funds will be allocated as follows: • $560,000 for activities encouraging and facilitating the repair, maintenance, improvement or re -use of existing owner - occupied or rental housing. • $829,766, for activities encouraging and facilitating new homeownership. Proiect Locations: While some of the projects in the 2019 -20 Annual Plan affect areas throughout the City of Roanoke, the City will be in the fifth year of targeting of HUD resources to projects serving the Melrose- Orange Target Area (MOTA). Total funds earmarked for MOTA are $1,499,389, which meets the City's policy on Use of HUD Funds by channeling 58.7% of total funds into the targeted area. Lead Agencies: The HUD Community Resources Division of the City's Department of Planning, Building and Development is the lead organization for developing and administering the Consolidated Plan and the Annual Updates. Numerous City offices and departments and other public, nonprofit and community organizations conduct projects funded in whole or in part with CDBG, HOME and ESG funds. The specific projects, agencies, and funding recommended for the 2019 -2020 period are given in the following section. 2019.2020 Proiects Submitted, Agencies and Recommended Fundinq: ECONOMIC DEVELOPMENT • Village Centered Economic Empowerment (The Advancement Foundation) Funds requested to implement a sustainable and holistic model of entrepreneur development that would level multiple sector collaboration with outside resource organizations.. (Recommended: $0 CDBG) HOMELESS SERVICES • Case Management (Family Promise of Greater Roanoke) Funds will provide for staff to provide extensive case management of individuals utilizing the homeless shelter operated by Family Promise. The position will perform initial intake, work with each family to develop life- management plans, make referrals to mental health services and physical health services, arrange child care for families, arrange transportation and oversee the day center. (Recommended: $29,500 ESG) • Emergency Sheltering & Homelessness Prevention (ARCH) Funds will provide for emergency shelter assistance for operating expenses (i.e. utilities and insurance) to support direct services. ARCH will also utilize homeless prevention assistance to fund its full -time housing stability coordinator who manages services for Trust House residents who transition to permanent housing. (Recommended: $40,200 ESG) • Homeless Prevention and Rapid Rehousing (Council of Community Services) Funds will provide for rapid rehousing and one- time rental assistance, coordinate homelessness prevention services to households most at -risk of homelessness to increase housing stability, and track data using Homeless Management Information System. (Recommended $84,482 ESG). • Street Outreach (City of Roanoke, Homeless Assistance Team) Funds to purchase bus passes and prescription assistance for homeless persons and families in places not meant for human habitation and emergency shelters. (Recommended: $5,000 ESG) HOUSING DEVELOPMENT • 427 Gilmer Renovation (Roanoke Redevelopment & Housing Authority) RRHA is not going to attempt a rehabilitation, but rather a stabilization effort of clearing overgrowth, surveying the property, abating lead paint and asbestos in order to better market the property for sale or future full rehabilitation. (Recommendation $0 CDBG) Community Solutions Center Capital Project (Feeding America of SW Virginia) FASWVA requested CDBG funds for improvements to their Community Solutions Center. Specifically, they are asking for money to repave their parking lot and to replace the original roof. (Recommended $0 CDBG) • Emergency Home Repair Program (Total Action For Progress) Limited and emergency repairs and weatherization services to low /mod- income owner - occupied single - family homes. Program requests to target 12 owner - occupied homes for emergency repairs, with 10 of these homes also receiving weatherization services. (Recommended: $100,000 CDBG.) • Empowering Individuals with Disabilities (Blue Ridge Independent Living Center) Install special needs home improvements such as ramps and grab bars for 20 extremely low to low income homeowners with disabilities to meet independent living needs. (Recommended: $75,000 CDBG.) • Target Area New Homeownership — New Construction /Rehabilitation (Habitat for Humanity) Acquire and renovate a minimum of 3 existing vacant houses for single - family homeownership as well as construction of 3 new single family homes in Melrose- Orange target area. (Recommended: $233,716 CDBG and $596,050 HOME) • Target Area Owner - Occupied Limited Rehab (Renovation Alliance) Basic rehabilitation services utilizing volunteer labor to address "safe, warm and dry" homeowner needs for low- income persons. Proposed goal of 19 homes in Melrose- Orange target area. (Recommended $75,000 CDBG.) • Target Area Owner - Occupied Major Rehab (Total Action for Progress) Major rehabilitation to 4 owner - occupied housing units in Melrose- Orange Target Area. Major rehabilitation is targeted for rehabilitation in excess of $15,000 to address health, safety and welfare needs of residents. (Recommended: $230,000 CDBG) • Summer Youth Rehabilitation (Renovation Alliance) This program entails limited rehabilitation and repairs to about 20 homes citywide primarily utilizing over 400 youth volunteers from faith -based programs for low income, elderly, and disabled homeowners. RTR reviews and selects homes to be included in the program, determine eligibility, work scopes, any environmental testing and historic reviews, and required permits. (Recommended: $80,000 CDBG). HUMAN SERVICES • Camp Kids Grow (Apple Ridge Farm, Inc.) Apple Ridge seeks funding scholarships for 50 low- income youth (25% from MOTA) to attend Apple Ridge Farms Academic Summer Camp, then enable 25 students to apply organic agricultural knowledge gained at camp by growing fresh, healthy produce for the community at the George Washington Carver Garden in partnership with NNEO. (Recommended: $60,000 CDBG.) • Court Appointed Special Advocates (Children's Trust) This program is intended to offer support to children in foster care as well as children who are at -risk of foster care placement. CASA offers an objective advocate for abused and neglected children. Volunteers are utilized to work with children whose cases have been assigned to ajudge due to unhealthy or unsafe home environments. (Recommended $22,875) • Culinary Training Program (Feeding America of SW Virginia) The program provides job training in the culinary arts using a combination of classroom and production kitchen. Students prepare meals for low income at -risk children while gaining valuable experience in food preparation. Soft skills such as good work habits and time management are also offered to the students. Funds to be used to purchase books and other training resources for culinary students. (Recommended $16,000) • Dorcus Rehabilitation Program (Dorcus Homes) Dorcus Homes LLC requested CDBG funds to support the development of a Dorcus Support Services Program to hire two (2) re -entry staff positions to develop, facilitate and coordinate the program, purchase office supplies and provide training for the two staff members. (Recommended $0 CDBG) • Family Advocates Program (Children's Trust) Funding to provide support services to the non - offending caregivers in cases of alleged child abuse, resulting in the greater protection and support for the alleged child victim. (Recommended $34,750 CDBG.) • Housing Stabilization for Families in Need (Council of Community Services). CSC proposes to continue operations of the homeless intervention services for another year. Funds are provided to landlords of low- income families in order to stop eviction and avoid homelessness. (Recommended $50,000 CDBG.) • JRC Eyeglass and Dental Program (RRHA Joint Residence Council) Program intended to residents of Melrose Towers with vision and dental care. (Recommended $0 CDBG). NEIGHBORHOOD DEVELOPMENT • Code Enforcement (City of Roanoke Dept. of Planning, Bldg and Dev.) Funds a portion of staff and other operating costs for City enforcement of the building maintenance and other codes in low -to- moderate income neighborhoods. (Recommended: $160,553 CDBG) • Demolition (City of Roanoke Dept. of Planning, Bldg and Dev.) Funds to demolish vacant condemned structures in an advanced state of deterioration. (Recommended $0 CDBG) • Infrastructure (City of Roanoke Dept of Engineering) Funds for miscellaneous streetscape and pedestrian access improvements in the Melrose- Orange Target Area (Recommended $264,153 CDBG) • Kiwanis Centennial Playground (Kiwanis Foundation of Roanoke) The Kiwanis Foundation of Roanoke has been working with city staff, stakeholders of the Melrose- Orange Target Area and local school children to design and install a playground in MOTA that would be accessible to all children, including those that are disabled. The club has chosen the playground project to be their signature project to recognize the club's 100th anniversary of service to the community. CDBG funds are intended to prepare and grade the site with outside funds earmarked for the playground equipment. (Recommended $84,500 CDBG) • Star City Foods at Kennedy Park (Apple Ridge Farms) Seeking funds for construction and first year operations of an urban farm to be located in Kennedy Park to serve MOTA and NW Roanoke in partnership with various community organizations. This program will also function as a next step for many of the campers of their Kids Grow program to teach agricultural sustainability and good nutrition practices. (Recommended $0) • Neighborhood Development Grant Program (City Manager's Office /Neighborhood Services) Provides for grants to neighborhood organizations in predominantly low- mod - income neighborhoods for eligible projects such as housing, crime prevention and public facilities and infrastructure projects. Activities related to training and capacity development of eligible neighborhood associations will be paid from HUD planning and administrative accounts. (Recommended: $20,270 CDBG). Applications were received from the following organizations: • Melrose Rugby Neighborhood Forum — Leadership Development and Training (Recommended $2,435 CDBG) • Melrose -Rugby Neighborhood Forum — Outreach Project (Recommended $0 CDBG) • Old Southwest Inc. — Training & Conferences (Recommended $2,035 CDBG) • Riverdale Farm Neighborhood Association — Training & Conferences (Recommended $200 CDBG) • Riverdale Farm Neighborhood Association — Neighborhood Newsletters (Recommended $500 CDBG) • Riverdale Farm Neighborhood Association — Big Belly Trash Solar Trash Compactor $7,500) • Southeast Action Forum — Training & Conferences (Recommended $400 CDBG) • Wasena Neighborhood Form — Wasena Gateway Sign Replacement ($7,200 CDBG) • Wasena Neighborhood Forum — Main Street Village Accessibility Enhancement (Recommended $0 CDBG) ADMINISTRATION /PLANNING • HUD Administrative Funds (Dept. of Planning, Bldg and Dev.) Staffing and other operating costs associated with the general administration of the City's CDBG, HOME and ESG programs. Limits for each program are 20% for CDBG, 10% for HOME and 7.5% for ESG. (Recommended: $227,340 CDBG; $66,205 HOME; $0 ESG.) 2019 -2020 HUD Funding Recommendations Funding by Category: Economic Development $0 Homeless Services $159,182 Housing Development $1,389,766 Human Development $183,625 Neighborhood Development $529,476 Planning and Administrative Costs $293,54 5 Total $2,555,594 Breakout - 2019 -2020 Funding for Melrose- Orange Target Areas Revitalization Initiative: $1,499,389 Agency Project Name Current Requested Recommended Advancement Foundation Village Centered Economic Empowerment $0 $45,000 $0 Apple Ridge Farms Camp Kids Grow $45,000 $60,000 $60,000 Apple Ridge Farms Star City Foods at Kennedy Park $0 $200,975 $0 ARCH Roanoke Shelter Operations and Rapid Rehousing $0 $40,200 $40,200 Blue Ridge Independent Living Center Empowering Individuals with Disabilities $95,000 $110,000 $75,000 Children's Trust Family Advocacy Services $46,000 $34,750 $34,750 Children's Trust Court Appointed Special Advocates $0 $22,875 $22,875 City of Roanoke Code Enforcement $150,000 $150,000 $160,553 City of Roanoke Demolition $30,000 $50,000 $0 City of Roanoke HUD Administration $288,655 $293,538 $293,545 City of Roanoke MOTA Infrastructure $142,353 $0 $264,153 City of Roanoke Neighborhood Development Grants $25,000 $43,192 $20,270 City of Roanoke Street Outreach $3,000 $3,000 $5,000 Council of Community Services Homeless Services and Prevention $66,225 $75,300 $84,482 Council of Community Services Housing Stabilization for Families in Need $50,000 $50,000 $50,000 Dorcus Homes LLC Dorcus Rehabilitation Program $0 $76,000 $0 Family Promise Case Management $29,500 $29,500 $29,500 Feeding America of SW Virginia Community Solutions Center Capital Project $0 $99,000 $0 Feeding America of SW Virginia Culinary Training Program $0 $95,000 $16,000 Habitat for Humanity in the Roanoke Valley MOTA New Homeownership $857,256 $892,500 $829,766 Kiwanis Foundation of Roanoke Kiwanis Centennial Playground $0 $84,500 $84,500 Renovation Alliance MOTA Limited Housing Rehabilitation $95,000 $85,000 $75,000 Renovation Alliance Summer Youth Housing Rehabilitation $93,000 $104,000 $80,000 RRHA Joint Resident Council JRC Eyeglass and Dental Program $0 $300,000 $0 Roanoke Redevelopment & Housing Authority 427 Gilmer Renovations $0 $25,000 $0 Total Action Against Poverty Emergency Home Repair $102,000 $130,886 $100,000 Total Action Against Poverty MOTA Major Housing Rehabilitation $230,000 $275,507 $230,000 ROANOKE CITY COUNCIL SPECIAL MEETING OF COUNCIL MAY 13, 2019 2:25 P.M. COUNCIL CHAMBER AGENDA 1. Call to Order — Roll Call. All Present 2. Purpose of Special Meeting. BESTPITCH The purpose of this Special Meeting of Council is for City Council to convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council; and appointment of two School Board Trustees, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. 3. Motion and Second to Convene in Closed Meeting in the Council's Conference Room. (7 -0) At 2:27 p.m. the Mayor declared the meeting in recess. 4. Reconvened in the Council Chamber - 4:08 P.M. 5. Certification of the Closed Meeting. (7 -0) 6. A resolution appointing two School Board Trustees of the Roanoke City School Board for terms commencing July 1, 2019, and ending June 30, 2022. Adopted Resolution No. 41446- 051319. (7 -0) 7. Reappointments /appointments in connection with various vacancies on certain authorities, boards, commissions and committees appointed by Council. Appointed Tranay Wilson to replace Thomas L. McKeon, commencing July 1, 2019, and reappointed Jeremy Butterfield, Lora Katz and Cari Gates as members of the Roanoke Arts Commission for three -year terms of office, each, ending June 30, 2022. Reappointed Braxton G. Naff as a Director of the Economic Development Authority for a four -year term of office ending October 20, 2023. The City Attorney was to prepare the appropriate measure for adoption at the May 20 Council meeting. Reappointed J. Granger Macfarlane as a City representative of the Virginia Western Community College Local Advisory Board for a four -year term of office ending June 30, 2023. Appointed Kevin Earl to replace John Fulton, commencing October 2, 2019, and reappointed Bill Hume as members of the Architectural Review Board for four -year terms of office ending October 1, 2023. Reappointed Robert Cowell, Jr., City Manager, as City's representative of the Roanoke Valley Broadband Authority for a four -year term of office ending December 12, 2023. Appointed Broaddus Fitzpatrick to replace Robert D. Edwards as a City representative of the Roanoke Valley Resource Authority Board for a four - year term of office, commencing January 1, 2020, ending December 31, 2023. 8. Adjourned - 4:18 P.M. SlIERNIA v R i,FA, SR. 11mor CI'T'Y OF ROANOKE OFFIC F OF THE MAYOR 215 ('111!12('11 AVI NIT 'iAV_ SI A I 1- 45' IM ANO KI!. VIROINIA "_- !(111 -1'594 1 vi:A I I Al \N OP a lt((,A \((K I\ A GUV May 8, 2019 The Honorable Vice -Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Cobb and Members of Council: I am calling a Special Meeting of the Roanoke City Council on Monday, May 13, 2019, immediately following the recessed meeting of Roanoke City Council at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., pursuant to Section 10, Meetings of Council Generall , of the Charter of the City of Roanoke. The purpose of the meeting is for the Council to convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council; and appointment of two School Board Trustees, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. Sincerely, Sherman P. Lea, Sr. Mayor pc: Robert S. Cowell, Jr., City Manager Daniel J. Callaghan, City Attorney Troy A. Harmon, Municipal Auditor Stephanie M. Moon Reynolds, City Clerk Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development k � IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 13th day of May, 2019. No. 41446- 051319. A RESOLUTION appointing Lutheria H. Smith and Joyce W. Watkins, as School Board Trustees of the Roanoke City School Board for terms commencing July 1, 2019, and ending June 30, 2022. WHEREAS, pursuant to Section 9 -24, Code of the City of Roanoke (1979), as amended, and Section 22.1 -29.1, Code of Virginia (1950), as amended, a public hearing was held on April 15, 2019, relating to the appointment of School Board Trustees; and WHEREAS, this Council is desirous of appointing Lutheria H. Smith and Joyce W. Watkins, to fill the vacancies on the Roanoke City School Board. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: Lutheria H. Smith and Joyce W. Watkins, are hereby appointed as School Board Trustees of the Roanoke City School Board for terms commencing July 1, 2019, and ending June 30, 2022. 2. The City Clerk is directed to transmit an attested copy of this resolution to the Clerk of Roanoke City School Board, and to Lutheria H. Smith and Joyce W. Watkins. ATTEST: OW City Clerk. C: \USERS \BWSMITH \APPDATA \LOCAL \TEMP \NOTESOA665D \SCHOOL BOARD TRUSTEE APPOINTMENT 6 2019.DOC STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(n)roanokeva.gov May 15, 2019 CECELIA F. MCCOV Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk Joyce W. Watkins Lutheria Harrison Smith 820 Brownwood Drive, N. W. 3547 Penarth Road Roanoke, Virginia 24017 Roanoke, Virginia 24014 Dear Ms. Watkins and Ms. Smith: I am enclosing copies of Resolution No. 41446- 051319 appointing you as School Board Trustees on the Roanoke City School Board for terms commencing July 1, 2019 and ending June 30, 2022, which measure was adopted at a special meeting of the Council of City of Roanoke on Monday, May 13, 2019. Please find enclosed Certificates of your appointments. Your Oaths of Office have been forwarded to Cindy H. Poulton, Clerk, Roanoke City School Board, for appropriate handling prior to commencement of your terms of office. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copies of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as Trustees of the Roanoke City School Board. Singly, 4te anie M. Moon keyP MMC City Clerk 04 Enclosure pc: Cindy H. Poulton, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031, w /attachments Robert S. Cowell, Jr., City Manager Daniel J. Callaghan, City Attorney Amelia Merchant, Director of Finance Jody Lawson, Payroll and Systems Supervisor COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a special meeting of Council which was held on the thirteenth day of May 2019, Lutheria Harrison Smith was reappointed as a Trustee of the Roanoke City School Board for a term of three years, commencing July 1, 2019 and ending June 30, 2022. 2019. Given under my hand and the Seal of the City of Roanoke this fifteenth day of May 4, h, A � City Clerkk..:a.... COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a special meeting of Council which was held on the thirteenth day of May 2019, Joyce W. Watkins was appointed to replace Annette Lewis as a Trustee of the Roanoke City School Board for a term of three years, commencing July 1, 2019 and ending June 30, 2022. 2019. Given under my hand and the Seal of the City of Roanoke this thirteenth day of May City Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1.536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a))roanokeva.gov May 15, 2019 Tranay Wilson 806 Marshall Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Wilson: CECELIA F. MCCOV Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a special meeting of the Council of the City of Roanoke which was held on Monday, May 13, 2019, you were appointed to replace Thomas L. McKeon as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2019 and ending June 30, 2022. Enclosed you will find a Certificate of Your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, 1 am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission. Enclosures yn . 41." Moon Reynolds, MC c: Melissa Murray, Secretary, Roanoke Arts Commission w /application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) 1, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a special meeting of Council which was held on the thirteenth day of May 2019, TRANAY WILSON was appointed to replace Thomas L. McKeon as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2019 and ending June 30, 2022. Given under my hand and the Seal of the City of Roanoke this fifteenth day of May 2019. City Cler STI-1111ANIE M. MOON REVNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CCTV CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk( roanokeva.gov May 15, 2019 Jeremy Butterfield 2324 Berkley Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Butterfield: CECE:LIA F. MCCOV Deputy City Clerk CECELIA T. W EBB, CMC Assistant Deputy City Clerk At a special meeting of the Council of the City of Roanoke which was held on Monday, May 13, 2019, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Roanoke Arts Commission. Sincerely, Stephanie M. Moon Rey Ids, MC City Clerk Enclosures c: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a special meeting of Council which was held on the thirteenth day of May 2019, JEREMY BUTTERFIELD was reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2022. Given under my hand and the Seal of the City of Roanoke this fifteenth day of May 2019. City Clerk.,...._, STE11IIANIE M. MOON REYNOLDS, MMC City Clerk Lora Katz 225 23rd Street, S.W. Apartment #303 Roanoke, Virginia 24014 Dear Ms. Katz: CITY OF ROANOKE OFFICE, OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: derk(a3roanokeva.yov May 15, 2019 CECELIA F. MCCOY Deputy City Clerk CECEL.IA T. WE:BB, CMC Assistant Deputy City Clerk At a special meeting of the Council of the City of Roanoke which was held on Monday, May 13, 2019, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Roanoke Arts Commission. Enclosures c: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a special meeting of Council which was held on the thirteenth day of May 2019, LORA KATZ was reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2022. Given under my hand and the Seal of the City of Roanoke this fifteenth day of May 2019. City Clerk STEPHANIE. M. MOON REYNOLDS, MMC City Clerk Cari Gates 1609 Blair Road, S. W. Roanoke, Virginia 24014 Dear Ms. Gates: CITY OF ROANOKE OFFICE; OF T W ITY (TE12K 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2441 Fnx: (540) 853 -1145 E -mail: derk(atroanokeva.gov May 15, 2019 CECEL.IA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy Cite Clerk At a special meeting of the Council of the City of Roanoke which was held on Monday, May 13, 2019, you were reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2022. Enclosed you will find a Certificate of Your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a member of the Roanoke Arts Commission. Enclosures c: Melissa Murray, Secretary, Roanoke Arts Commission COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a special meeting of Council which was held on the thirteenth day of May 2019, CARI GATES was reappointed as a member of the Roanoke Arts Commission for a three -year term of office ending June 30, 2022. Given under my hand and the Seal of the City of Roanoke this fifteenth day of May 2019. City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 STEPHANIE M. MOON REYNOLDS, MMC City Clerk May 15, 2019 J. Granger Macfarlane 2402 Woodcliff Road, S. E. Roanoke, Virginia 24014 Dear Mr. Macfarlane: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City, Clerk At a special meeting of the Council of the City of Roanoke which was held on Monday, May 13, 2019, you were reappointed as a City representative of the Virginia Western Community College Local Advisory Board for a four -year term of office ending June 30, 2023. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as a City representative of the Virginia Western Community College Local Advisory Board. Since e , Step anie M. Moon Rey Ids, City Clerk Enclosures PC: Dr. Robert Sandel, Secretary, Virginia Western Community College Local Advisory Board, P.O. Box 14007, Roanoke, Virginia 24038 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a special meeting of Council which was held on the thirteenth day of May 2019, J. GRANGER MACFARLANE was reappointed as a City representative of the Virginia Western Community College Local Advisory Board for a four -year term of office ending June 30, 2023. Given under my hand and the Seal of the City of Roanoke this fifteenth day of May 2019. Cf City Clerk �' STEPHANIE M. MOON REYNOLDS, MMC C:lty Clerk CITY OF ROANOKE OF'F'ICE, OF IAA CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: elerk(alroauokeva.gov May 15, 2019 Kevin Earl 509 Allison Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Earl: CECEL.IA F. MCCaY Deputy City Clerk CECEL,IA T. WEBB, CMC Assistant Deputy City Clerk At a special meeting of the Council of the City of Roanoke which was held on Monday, May 13, 2019, you were appointed as a member of the Architectural Review Board to replace John Fulton for a four -year term of office, commencing October 2, 2019, ending October 1, 2023. Enclosed you will find a Certificate of Your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Architectural Review Board. Sinc ly, lStep art M. Moon City Clerk Rey Enclosures pc: Donna Payne, Secretary, Architectural Review Board /w application COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE 1, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a special meeting of Council which was held on the thirteenth day of May 2019, KEVIN EARL was appointed as a member of the Architectural Review Board to replace John Fulton for a four-year term of office, commencing October 2, 2019, ending October 1, 2023. Given under my hand and the Seal of the City of Roanoke this fifteenth day of May 2019. City Clerk STEPiiANIE M. MOON REYNOLDS, MMC City Clerk Bill Hume 2491 Alean Road, Wirtz, Virginia 24184 Dear Mr. Hume: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1.536 'telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(attroaaokeva.gov May 15, 2019 CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CHIC Assistant Deputy City Clerk At a special meeting of the Council of the City of Roanoke which was held on Monday, May 13, 2019, you were reappointed as a member of the Architectural Review Board for a four -year term of office ending October 1, 2023. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue your service to the City of Roanoke as a member of the Architectural Review Board. Sincerely, a 1 ` S C City Clerk Enclosures pc: Donna Payne, Secretary, Architectural Review Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE } I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a special meeting of Council which was held on the thirteenth day of May 2019, BILL HUME was reappointed as a member of the Architectural Review Board for a four -year term of office ending October 1, 2023. Given under my hand and the Seal of the City of Roanoke this fifteenth day of May 2019. City CI S!'EP11ANIE M. MOON REYNOLDS, MMC City Clerk Robert S. Cowell, Jr. City Manager Roanoke, Virginia Dear Mr. Cowell: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: derk@roanokeva.gov May 15, 2019 CF.CELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a special meeting of the Council of the City of Roanoke which was held on Monday, May 13, 2019, you were reappointed as a City representative of the Roanoke Valley Broadband Authority for a term ending December 12, 2023. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. After the Oath has been administered, please return one copy to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Furthermore, Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as the City official representative of the Roanoke Valley Broadband Authority. WStehajnte ly, r. F "MR . Re Ids, XC City Clerk Enclosures pc: Wayne G. Strickland, Executive Director, Roanoke Valley Alleghany Regional Commission, P. O. Box 2569, Roanoke, Virginia 24010 COMMONWEALTH OF VIRGINIA To-wit: CITY OF ROANOKE 1, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a special meeting of Council which was held on the thirteenth day of May 2019, ROBERT S. COWELL, JR., was reappointed as a City representative of the Roanoke Valley Broadband Authority for a four-year term of office ending December 12, 2023. Given under my hand and the Seal of the City of Roanoke this fifteenth day of May 2019. City Clerk'\,.,.,,' STE IlANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: derk(a),roanokeva.gov May 15, 2019 Broaddus Fitzpatrick 3217 Southwood Manor Court Roanoke, Virginia 24014 Dear Mr. Fitzpatrick: CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk At a special meeting of the Council of the City of Roanoke which was held on Monday, May 13, 2019, you were appointed to replace Robert D.. Edwards as a City representative of the Roanoke Valley Resource Authority for a four -year term of office, commencing January 1, 2020, and ending December 31, 2023. Enclosed you will find a Certificate of Your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3115, Code of Virginia (1950), as amended. I am required to furnish members of the Roanoke Valley Resource Authority with a Financial Disclosure Form. State Code provisions further require that all disclosures must be filed and maintained as a matter of public record for a period of five years in the Office of the Clerk of the governing body. Please complete and return the enclosed form to the undersigned prior to assuming your duties as a member of the Roanoke Valley Resource Authority. Furthermore, Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." Broaddus Fitzpatrick May 15, 2019 Page 2 On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a City representative of the Roanoke Valley Resource Authority. Enclosures pc: Peggy Bishop, Secretary, Roanoke Valley Resource Authority, 1020 Hollins Road, N. E., Roanoke, Virginia 24012, with application COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof,-do hereby certify that at a special meeting of Council which was held on the thirteenth day of May 2019, BROADDUS FITZPATRICK was appointed to replace Robert D. Edwards as a City representative of the Roanoke Valley Resource Authority for a four -year term of office, commencing January 1, 2020, and ending December 31, 2023. Given under my hand and the Seal of the City of Roanoke this fiteenth day of May 2019. City Clerk., t