HomeMy WebLinkAboutCouncil Actions 09-03-19WHITE -BOYD
41527- 090319
ROANOKE CITY COUNCIL
CITY PLANNING COMMISSION
SEPTEMBER 3, 2019
9:00 A.M.
CITY COUNCIL CHAMBER
AGENDA
NOTICE
This morning meeting and briefings will be televised live and replayed on RVTV
Channel 3 following the 2:00 p.m. session on Thursday, September 5 at 7:00 p.m. and
Saturday, September 7 at 4:00 p.m.; and video streamed through Facebook Live at
facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the
hearing impaired.
1. Call to Order -- Roll Call.
• City Council - Council Members Davis and Osborne were absent.
• City Planning Commission — Commissioners Frank C. Martin, III, and Karri
B. Atwood were absent.
2. Welcome and Opening Remarks.
• Mayor Sherman P. Lea, Sr.
• Chair James E. Smith
3. Items for Discussion and Comments:
• Comprehensive Plan Update
4. Recessed /Adjourned - 10:03 A.M.
1
At 10:12 a.m., the Council Meeting reconvened in the Council Chamber,
Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S. W., to consider the following items for action, with Mayor Lea
presiding and all Members of the Council in attendance, with the exception of
Council Members Davis and Osborne:
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia
(1950), as amended. A list of current vacancies is included with the agenda for this
meeting.
(5 -0)
A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in
a Closed Meeting to discuss the 2019 Citizen of the Year Award, pursuant to Section
2.2 -3711 (A)(10), Code of Virginia (1950), as amended.
(5 -0)
A communication from the City Manager requesting that Council convene in a Closed
Meeting to discuss the disposition of an approximately 1.00 acre portion of City -owned
property located at 2424 Brambleton Avenue, S. W., where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended.
(5 -0)
Additional Closed Meeting Request:
A communication from the City Attorney requesting that Council convene in a
Closed Meeting to consult with legal counsel and hear briefings by staff members
or consultants pertaining to actual litigation, where such consultation or briefing
in open meeting would adversely affect the negotiating or litigating posture of the
public body, pursuant to Section 2.2 -3711 (A)(7), Code of Virginia (1950), as
amended.
(5 -0)
ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING
DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M.
AGENDA. NONE.
TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE.
2
BRIEFINGS: NONE.
AT 10:15 A.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
2:00 P.M., FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM,
ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING.
3
ROANOKE CITY COUNCIL
REGULAR SESSION
SEPTEMBER 3, 2019
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
1. Call to Order- -Roll Call. Council Members Davis and Osborne were
absent.
The Invocation was delivered by Father Kevin Segerblom, Pastor, St.
Andrews Catholic Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P. Lea, Sr.
Welcome. Mayor Lea.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, September 5 at 7:00 p.m., and Saturday, September 7 at
4:00 p.m.; and video streamed through Facebook Live at
facebook.com /RoanokeVa. Council meetings are offered with closed captioning
for the hearing impaired.
ANNOUNCEMENTS:
The Council of the City of Roanoke is seeking applications for the following
current vacancies and /or upcoming expirations of terms of office:
Architectural Review Board — one vacancy
Building and Fire Board of Appeals — one vacancy
Roanoke Public Library Board — one vacancy
Ll
Access the City's homepage to complete an online application for the
abovementioned vacancies.
Replay dates for the Mayor's State of City Address held on Thursday, August 29,
2019 on RVTV Channel 3:
• Thursday, September 5 at 4:00 p.m. and 10:00 p.m.
• Friday, September 6 at 6:00 p.m. and 10:00 p.m.
2. PRESENTATIONS AND ACKNOWLEDGEMENTS:
A proclamation declaring the week of September 15 - 21, 2019 as National Drive
Electric Week.
The Mayor presented a ceremonial copy of the proclamation to Nell Boyle,
Sustainability Outreach Coordinator, and Mark Laity- Snyder, Engineer,
Renewable Energy and Electric Vehicle Association (REEVA).
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
NONE.
4. CONSENT AGENDA:
(APPROVED 5 -0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C -1 Minutes of the regular meeting of City Council held on Monday, August 5,
2019 and on Monday, August 19, 2019.
RECOMMENDED ACTION: Dispensed with the reading of the minutes
and approved as recorded.
C -2 A communication from the City Manager requesting that Council authorize
the City Clerk to advertise a public hearing on Monday, September 16, 2019, at
7:00 p.m., or as soon thereafter as the matter may be heard, or at such other
date and time as the City Manager shall determine, in his discretion, on the First
Reinstated Agreement for the exchange of real estate between the City of
Roanoke and Hist:Re Partners, LLC.
RECOMMENDED ACTION: Concurred in the request.
5
C -3 A communication from the City Manager requesting that Council authorize
the City Clerk to advertise a public hearing on Monday, September 16, 2019, at
7:00 p.m., or as soon thereafter as the matter may be heard, or at such other
date and time as the City Manager shall determine, in his discretion, on the First
Reinstated Agreement for the exchange of real estate between the City of
Roanoke and Greater Roanoke Transit Company.
RECOMMENDED ACTION: Concurred in the request.
C -4 A communication from the City Manager requesting that Council authorize
the City Clerk to advertise a public hearing on Monday, September 16, 2019, at
7:00 p.m., or as soon thereafter as the matter may be heard, or at such other
date and time as the City Manager shall determine, in his discretion, on the
conveyance of City -owned property located at 1830 Blue Hills Drive, N. E., in
connection with the E -911 Na811 Communications Center.
RECOMMENDED ACTION: Concurred in the request.
C -5 A communication from the City Clerk advising of the resignation Ariel Lev
as a member of the Roanoke Arts Commission, effective immediately.
RECOMMENDED ACTION: Accepted the resignation and received and
filed the communication.
C -6 A communication from the Assistant City Manager for Community
Development transmitting a report of the Library System Statistics for Fiscal Year
2019.
RECOMMENDED ACTION: Received and filed.
C -7 Annual Report of the City of Roanoke Redevelopment and Housing
Authority, Board of Commissioners for Fiscal Year 2019.
RECOMMENDED ACTION: Received and filed.
C -8 Annual Report of the Roanoke Public Library Board for Fiscal Year 2019.
RECOMMENDED ACTION: Received and filed.
C -9 Reports of qualification of the following individuals:
Betsy Whitney as a member of the Roanoke Arts Commission for a
term of office ending June 30, 2022;
Craig Gill - Walker as a member of the Mill Mountain Advisory Board
to fill the unexpired term of Dan Smith ending June 30, 2021;
n
Richard R. Morrison as a member of the Personnel and
Employment Practices Commission for a three -year term of office
ending June 30, 2022;
Dina Hackley -Hunt as a Citizen at Large representative of the
Youth Services Citizen Board for a term of office ending June 30,
2021; and
Todd Putney as a City representative of the Virginia Western
Community College Local Advisory Board for a four -year term of
office ending June 30, 2023.
RECOMMENDED ACTION: Received and filed.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Presentation from the Pretty Humble Empowerment Group with regard to
the organization's purpose and programs. Ashley Pannell, Spokesperson.
(Sponsored by the City Manager)
Received and filed.
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Public Art Update - 15 minutes
Concurred in Roanoke Arts Commission recommendation.
• RCPS Energy Performance - 20 minutes
Contracting Project
Received and filed
7
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of the Virginia Department of Motor Vehicles 2020
Traffic Safety (Selective Enforcement - Alcohol) Grant.
Adopted Resolution No. 41527 - 090319 and Budget Ordinance
No. 41528-090319. (5 -0)
2. Acceptance of the Virginia Department of Motor Vehicles 2020
Traffic Safety (Selective Enforcement - Occupant Protection) Grant.
Adopted Resolution No. 41529 - 090319 and Budget Ordinance
No. 41530-090319. (5 -0)
3. Acceptance of the Virginia Department of Motor Vehicles 2020
Traffic Safety (Selective Enforcement - Speed) Grant.
Adopted Resolution No. 41531 - 090319 and Budget Ordinance
No. 41532-090319. (5 -0)
4. Acceptance of the Virginia Department of Motor Vehicles 2020
Traffic Safety (Selective Enforcement — Pedestrian Bicycle Safety)
Grant.
Adopted Resolution No. 41533 - 090319 and Budget Ordinance
No. 41534-090319. (5 -0)
5. Acceptance of the Rescue Squad Assistance Fund Grant from the
Virginia Department of Health, Office of Emergency Medical
Services.
Adopted Resolution No. 41535 - 090319 and Budget Ordinance
No. 41536-090319. (5 -0)
6. Acceptance of the FY 2020 Virginia Department of Transportation
funds for the paving of Liberty Road, N. E., from Hollins
Road, N. E., to Plantation Road, N. E; and Plantation Road, N. E.,
from Liberty Road, N. E., to Whiteside Street, N. E.
Adopted Resolution No. 41537 - 090319 and Budget Ordinance
No. 41538-090319. (5 -0)
7. Authorization to submit an application to the Virginia Department of
Transportation (VDOT) for the FY21 Transportation Alternatives
Program funds for multimodal improvements along the 9th
Street, S. E., corridor from Jamison Avenue, S. E., to Montrose
Avenue, S. E.
Adopted Resolution No. 41539 - 090319. (5 -0)
8. Execution of appropriate documents to vacate a portion of a storm
water drainage easement consisting of 48.5 square feet, more or
less, on certain real property owned by the City situated at 1830
Blue Hills Circle, N. E.
Adopted Ordinance No. 41540 - 090319. (5 -0)
9. Execution of an additional amendment to the contract among the
City and SFCS, Inc., for professional services for Fire Station No. 7.
Adopted Resolution No. 41541 - 090319. (5 -0)
10. Transfer of funds in connection with Enterprise Zone Program
budget activities; and repeal Budget Ordinance No. 41484 - 061719
adopted on June 17, 2019.
Adopted Budget Ordinance No. 41542 - 090319. (5 -0)
COMMENTS OF THE CITY MANAGER.
The City Manager offered the following comments:
Solid Waste collection schedule will change for Labor Day week
• City offices will be closed on Monday, September 2, for the Labor
Day holiday. As a result, collection of trash, bulk, brush, and "A"
week single- stream recycling will be delayed one day during this
week.
• If you have questions about your collections, please call 853 -2000,
Option 1
Mill Mountain Spur will be temporarily closed
• Citizens should be aware that the Mill Mountain Spur will be closed
in order to conduct paving operations starting on September 3.
• Access to the Mill Mountain Zoo, Discovery Center, and Roanoke
Star will be restricted until 5:00 p.m. on Friday, September 6.
Welcoming Roanoke activities are planned
• As part of Welcoming Week, the City of Roanoke will hold several
activities for our Welcoming Roanoke campaign —
September 13 -22.
• The kickoff will be at 10:00 a.m. on Friday, September 13 at the
Roanoke City Market Building
• Information about activities is posted on the City's social media
sites, and on our website at roanokeva.gov /welcomingroanoke.
9
b. CITY ATTORNEY:
ADDITIONAL ITEM FOR ACTION:
1. Waiver of requirement of Notice of Special Meeting of
Stockholder of Greater Roanoke Transit Company set for
Monday, September 16, 2019, at 6:30 p.m.; and authorization of
the Mayor or the City Manager to execute and deliver the
waiver.
Adopted Resolution No. 41543 - 090319. (5 -0)
8. REPORTS OF COMMITTEES:
a. A report of the Economic Development Authority recommending
issuance of revenue bonds, not to exceed $37 million for Virginia
Lutheran Homes, Inc., to assist in the financing of a project in Roanoke
and refinancing certain bonds and loans. Harwell M. Darby, Jr.,
Counsel, Spokesperson.
Adopted Resolution No. 41544 - 090319. (5 -0)
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. A resolution amending and restating the objectives, duties, and
responsibilities of the Roanoke Neighborhood Advocates.
Adopted Resolution No. 41545 - 090319. (5 -0)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Attention called to activities held on Saturday, August 31 in
Roanoke:
• Labor Day Parade in downtown Roanoke
• Buffalo Soldiers Annual Fundraiser in Brown - Robertson Park
10
Announcement regarding the following events:
• 30th Annual Henry Street Festival on September 14 in Elmwood
Amphitheater
6th Annual Youth Summit on September 21 at William Fleming
High School
• Annual Harrison Museum Fundraiser — Jazz Brunch on
September 8 at the Hotel Roanoke and Conference Center
Meeting Notice:
Gun Violence Task Force meeting to be held on Monday,
September 9 at 7:00 p.m. at Williams Memorial Baptist Church
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. See below.
CERTIFICATION OF CLOSED MEETING. (5 -0)
REAPPOINTMENTS /APPOINTMENTS TO COUNCIL - APPOINTED BODIES:
Appointed Kevin Earl as a member (Citizen at Large) of the
Architectural Review Board to fill the unexpired term of office of
Anne Beckett ending October 1, 2022, instead of replacing John
Fulton (Registered Architect), which action was taken by the council
at its May 13, 2019 meeting.
Appointed Helen Favor to fill the unexpired term of office of
Patrick J. Williams, as a member (Engineer) of the Building and Fire
Code Board of Appeals ending June 30, 2021.
Appointed Siclinda Canty - Elliott to fill the unexpired term of office of
Aaron Cain Turner, as a member of the Human Services Advisory
Board ending November 30, 2022.
Appointed John Hitchins, Jr., to fill the unexpired term of office of
Ariel Lev; appointed Valerie Brown to fill the unexpired term of office
of Benjamin S. Crawford, as members of the Roanoke Arts
Commission, each, ending June 30, 2020.
Appointed Jessie Coffman to fill the unexpired term of office of King
Tower ending June 30, 2020; and Amy Morgan to fill the unexpired
term of Douglas Jackson ending June 30, 2021, as members of the
Roanoke Public Library Board.
11
Appointed Ray Bemis, III, (Citizen at Large) to fill the unexpired term
of office of Aaron Deane ending June 30, 2020; appointed Va'Shay
McCalla (Student Member Patrick Henry High School), ending
June 30, 2020; appointed Louis Garcia (Student/Alternate Patrick
Henry High School) to replace William Nelms, ending June 30, 2020;
and reappointed Brianna Wilson (Student, William Fleming High
School), ending June 30, 2020, as members of the Youth Services
Citizen Board.
Waived City residency requirements for Valerie Brown as a member
of the Roanoke Arts Commission; and Ray Bemis, III, as a member of
the Youth Services Citizen Board. (5 -0)
12. RECESSED - 4:29 P.M.
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL THURSDAY,
SEPTEMBER 12, 2019 AT 6:00 P.M., AT VIRGINIA TECH CARILION SCHOOL OF
MEDICINE (VTC), 2 RIVERSIDE CIRCLE, S. W., ROOM M203, ROANOKE,
VIRGINIA, FOR A JOINT MEETING OF ROANOKE VALLEY AND NEW RIVER
VALLEY REGIONAL LOCAL GOVERNMENTS FOR PRESENTATION ON
ACTIVITIES AND PROGRESS AT CARILION CLINIC, VIRGINIA TECH AND THE
VTC PARTNERSHIP.
`m
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
Email: clerk@roanokeva.gov
September 3, 2019
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpitch
Joseph L. Cobb
Michelle L. Davis
Djuna L. Osborne
Anita J. Price
Patricia White -Boyd
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Council on Tuesday, September 3, 2019. Best wishes for a successful meeting.
Sincerely,
U ". U, �' -: �' � �'
Michelle L. Davis
Council Member
MLD /ctw
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
Email: clerkgroanokeva.gov
September 3, 2019
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpitch
Joseph L. Cobb
Michelle L. Davis
Djuna L. Osborne
Anita J. Price
Patricia White -Boyd
This is to advise you that I will not be present at the 9:00 a.m. and 2:00 p.m. sessions of
Council on Tuesday, September 3, 2019. Best wishes for a successful meeting.
Sincerely,
C � 0�.
Djuna L. Osborne
Council Member
DLO /ctw
City Plan 2040
4,
0�14
Executive Summary
Six Themes
• Livable Built Environment
• Harmony with Nature
• Resilient Economy
• Interwoven Equity
• Healthy Community
• Responsible Regionalism
City Plan 2040
Executive Summary
C)**V- 9(b()6
Timeline
Phase 1: Mobilize - Reviewed existing plans and current Vision 2020
Plan (Jan. —Mar. 2018)
• Branding • Inventory of other existing plans
• Create webpage: PlanRoanoke.org • Vision 2020 Implementation Report
Phase 2: learn - Analyzed demographic, economy, housing, and
infrastructure data (Feb. —June 2018)
• Neighborhood demographics -RVARC
• Existing Conditions Report -VT studio
• ChangeLab Solutions grant partnership
Timeline
Phase 3: Listen -Open house community meetings and online
survey (July —Sept. 2018)
• "Love Letters"
• Open House Meetings (10 in Aug.)
• Public Survey
• Youth Summit
• Highland Park Safety Day
• Community Response Report
Survey July- October
• Over 1,200 respondents
What do you believe are the biggest
strengths of the City of Roanoke? (Check
all that apply)
70.00% —
60.00% —-
50.00% -
40.00% - -
30.00%
20.00%
10.00`Yo
I ■Responses
0.00%
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Survey
Q17 1 feel safe in my neighborhood.
answered. 1,217 Sklpped.0
.a'
20%
e�
0. lae,a
. Strongly Di gr ■Drsugrm Not Sur, .Agree
Strungty Agrc
STRONGLY DISAGREE NOT AGREE STRONGLY TOTAL
DISAGREE SURE AGREE
6 °
, 481, 8.30% 6031" 1956%
101 734 238 1,21:
What do you believe are the biggest
challenges for the City of Roanoke?
(Check all that apply)
70.00% — -- _
60.00%
50.00% __
40.00%
30.00%
20.00%
10.00%
0.00%
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■ Responses
Public Meetings
August Open House Meetings
• 10 Meetings @ City Libraries
• Interacted with 200 citizens
mill,
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do you value most
What change would make a difference to you and your family? 1►
*urea e n - -_`
*° ,� CitV Plan 2040
Uvable Built Environment
Roanoke is committed to achieving a sustainable future by planning for environmental, social, and
economic well - being, Livable Built Environment is one of the themes of Roanoke's vision for the
next 20 years. Roanoke plans to ensure that all elements of the built environment, including land
use, transportation, housing, energy, and infrastructure, work together to provide sustainable,
green places for living, working, development of art and culture, and recreation, with a high quality
of life
CULTURAL BE SOCIAL RESOURCES
6)K -. Healthy Community
Roanoke Is dedicated to Roanoke iscommitted to achieving a %ustainable future by planrungfor environmentai, Social, -
Providing a safe and and ecOnomrC well, being. Healthy Community is one of the themes of Roanoke's vision for the
` healthy environment for next 20 years. Roanoke plans to ensure that public health needs are recognited and addressed
its Community members, ° through provisions for healthy foods, physical activity, aCC+„ss to recreation, health care,
neighbors, and visitors. environmental justice. and safe neighborhoods. Roanoke is dPd +rat, i
Roanoke was ranked 12th
in the top places in the
United States that
millenniais want to live
based on desirability and
affordability. Roanoke
plans to continue making
Roanoke a destination for
residents and visitors of
all ages and background%
through its theme of
Livable Built
Environment
The City will organize
working groups to meet e
and create city goals for
this topic. Meetings will
be held throughout the
TRANSPORTATION
b
�.
HEALTH
. 17
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aT MMES OF noto CITY PUBLIC SCMOOtS
OPTICS
throughout the fall.
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E. public UanNt.
true Transit
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6)K -. Healthy Community
Roanoke Is dedicated to Roanoke iscommitted to achieving a %ustainable future by planrungfor environmentai, Social, -
Providing a safe and and ecOnomrC well, being. Healthy Community is one of the themes of Roanoke's vision for the
` healthy environment for next 20 years. Roanoke plans to ensure that public health needs are recognited and addressed
its Community members, ° through provisions for healthy foods, physical activity, aCC+„ss to recreation, health care,
neighbors, and visitors. environmental justice. and safe neighborhoods. Roanoke is dPd +rat, i
Roanoke was ranked 12th
in the top places in the
United States that
millenniais want to live
based on desirability and
affordability. Roanoke
plans to continue making
Roanoke a destination for
residents and visitors of
all ages and background%
through its theme of
Livable Built
Environment
The City will organize
working groups to meet e
and create city goals for
this topic. Meetings will
be held throughout the
W% REDUCTION IN
CRIME SINCE 21004
Z,-+,
• •
210 EIRE ANO EMT
STATIONS
,L
_
x,nu nih, Tti t�tt avid
b
providing., .
HEALTH
-.
this topic. Meetings will h, �
aT MMES OF noto CITY PUBLIC SCMOOtS
OPTICS
throughout the fall.
memtrs,neighbors,�
� and
visitors. increases in educ,,!
A0111
PwfwAt SMOKING rxctsSM UNINS(WO
PRIMATUREPEATHS
attainment, . additions of pa'
,Ai ;1 II
MArrIviry ORINKAR;
Wo WACKY
and recreation facilities. ar«-
ROANOKE 32 %e
26% 19% 15% 13%
8,800
reductions in crime ar. -
Orr
helping to work toward
Roanoke's health vision, In
oast ± years Roanoke has
STATE Of
IA pp
VIRGINIA 20 %O
0l 15 %6 17 % 10%
22 /0
6,"100
1 rnproved its Virginia Corrnty
Health Ranking by 14 leve', .
the coming years, Roanoke
PUBLIC SERVICES
plans to advance public he
through its theme of Healt
W% REDUCTION IN
CRIME SINCE 21004
Z,-+,
• •
210 EIRE ANO EMT
STATIONS
,L
_
x,nu nih, Tti t�tt avid
b
n -seta GCraatG,;'tr6Oar`.
-.
this topic. Meetings will h, �
aT MMES OF noto CITY PUBLIC SCMOOtS
OPTICS
throughout the fall.
Timeline
Phase 4: Interpret and Plan - Working groups use public input to draft
priorities and policies (Oct. 2018 -March 2019)
• October Orientation • Open House Meetings (6 in March)
• 5 Working Group meetings • Equity Meetings (3 completed)
• Final summary meeting in March
Working groups
• Establish Vision and Policies for themes
• Large group and small group
discussions
•Meetings in:
• November,
• December,
• January,
• February (2x), and
• March
Six Themes
• Livable Built Environment
• Harmony with Nature
• Resilient Economy
le Interwoven Equity
• Healthy Community
• Responsible Regionalism
Gainsboro
Library Branch
15 Patton Ave. NW
Tuesday, March 26
5:00 - 7:00 p.m.
Melrose
Library Bran
2007 Salem Turnp
Saturday,
2:00 - 4:
Library Branch
2112 Grandin Rd. SW
Thursday, March 28
5:00 - 7:00 p.m.
Main Library
Downtown
706 S. Jefferson St.
Tuesday, April 2
11:30 a.m. - 1:30 p.m.
Belmont
Library Branch
1101 Morningside St. SE
Saturday, March 30
10:00 a.m. - 12:00 p.m.
Williamson
Library Branch
3837 Williamson Road, NW
Wednesday, April 3
5:00 - 7:00 p.m.
ROANOKE
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Built [nvironment
::?Ton de complete streets, safe streets/intersections
POLICIES
Ar
Puti�r yE pU011C places serving multiple furdionS
! , It -
""o'o* Pedestn8n systems (sidewalk CrOsswalks! etc
Ike ke Staid be Protected and family f riendly , :
'i'S zkId be Provided where ridersh-
"ate Shared parki Ip js greatest
1 ng to enable
nftwdriyef:�oik I access to multiple Places luses
e�`PedeRrian
education on new devices /patterns
Interwoven health VISION- in 2040, Roanok
meni
healthcare, employmen�
Limited opportunity for t
Equity
inclusion, the communil
nd an inclusive community with access and opportunities available to all including: education, housing,
Roanoke recognizes how these opportunities are interconnected and how past actions created barriers that E
,ities, particularly the African- American community, and eroded trust in institutions.To maintain a high level of f
uously to identify and predict changes that could become opportunities or barriers and to adapt appropriately to
PRIORITY: Deliver equitable services for residents.
POLICIES
• Provide easily accessible information on City processes and city -wide opportunities (Bilingual Leadership College,
consolidated and centralized resource hub)
• Provide accessible and quality services in order to remove barriers (Transportation, infrastructure, healthcare,
, of codes, ADA accessibility, criminal justice reform)
velop varied and affordable housing options
Create a trustworthy government
_u ,
Acknowledge past actions by city government that caused inequities
build trust and aid in community healing
Create accountability for government services
Mate office or group that addresses equity issues
elop an equity lens for review of policy and regulation
r
PRIORITY: Create a culture of inclusion and div
POLICIES
• Develop an informed and empowered city
• Empower and connect neighborhood organizations
:.w Celebrate ?II people regardless of race, ethnicity, gender, seXL
'RIORITY: Improve upward mobility for underserved neighborhoods and residents
POLICIES
• Develop opportunities to improve socioeconomic status (Youth and homeless populations)
• Create equitable economic development opportunities (Support and incentivize minority owned businesses'
• Provide quality education for all residents
Equality = Sameness Equity = Justice
Equality provides the same thing for ever- one. Equity is about fairness, and providing people with
This only works when people start from the same the resources and opportunities they need, given
place, history and set of circumstances. their history and set of circumstances.
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Timeline
Phase 5: Test and Refine -The policies and actions are finalized along
with an implementation plan (April — September 2019)
• Online Input • Gateways 4 Growth — Immigrant
• Staff Review (May -July) Integration Plan
• Stakeholder Interviews • Equity Meetings (NW and SE)
• Council Briefing- June 3rd • CC /PC briefing- September 3rd
Interwoven
In 2040, Roanoke is a diverse and inclusive community with access and opportunities for
all, including education, housing, healthcare, employment, and quality of life. Roanoke
recognizes how these opportunities are interconnected and how past actions have
created barriers, limited opportunities, and eroded trust for underserved communities,
particularly the African - American community. To ensure a high level of equitable
inclusion, the City will maintain continuous community engagement.
Equity Commission
• Potentially a .Health and Equity Commission
• Creates trust in government and promotes
strategic delivery of services, upward
mobility, and inclusion
Healthy Community
In 204Q Roanoke engages a holistic and equitable approach to building and ensuring
the physical and mental health of our community by empowering citizens with the
knowledge and resources to achieve healthy living and to strive for accountability as
individual members of a connected society.
Health in all Policies Policy
• Changel-ab has provided best practices
• Health and Equity Commission could advise
Council on policy decisions
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•
��U "TT
In 2040, the City of Roanoke will boast a clean, resilient environment in which everyone
will live and prosper in harmony with nature through innovative, sustainable, and
resilient practices that nurture community health, embrace recreational opportunities,
protect our natural resources, address the local aspects of climate change, support
ecosystem services, and foster appreciation and understanding of the City's relationship
with its natural surroundings.
Outdoor Recreation
• Safe, accessible parks, greenways, & blueways
with connections to all neighborhoods
• Continue to promote outdoor tourism as
economic driver
• Improve waterways and strengthen stormwater
and floodplain management
Livable Built Environment
In 2040, Roanoke is a growing, historic cultural hub with vibrant neighborhoods for all;
housing that is safe, accessible, affordable, and varied; advanced technology to provide
access opportunities for all; and an integrated multi - modal, user - friendly transportation
system.
Complete Neighborhoods
A neighborhood where one has safe and convenient access to the goods and
services needed in daily life. This includes a variety of housing options, grocery
stores and other commercial services, quality public schools, public open
spaces and recreational facilities, affordable active transportation options and
civic amenities. An important element of a complete neighborhood is that it is
built at a walkable and bikeable human scale, and meets the needs of people
of all ages and abilities.
Missing Middle Housing
A range of multi -unit or clustered housing types, compatible in
scale with detached single - family homes, that help meet the
growing demand for walkable urban living.
_ate if ` a'• ! I I I
In 2040, the region will plan, act, and promote itself cohesively, with consideration of
each community's political autonomy and social identity. Each community lends its
unique assets and resources to developing the region's economy and quality of life. The
region will work together to provide exceptional educational opportunities and public
services. The region will see more success because it began to compete economically as
a unified entity.
Welcoming Roanoke
• The City will be a leader for the region
• Celebrate our diversity
• Create and implement immigrant integration plan
• Promote inclusion
• e.g. LGBTQ+ Inclusion Index
• Create a pipeline for recruitment of
recent graduates &businesses
Resilient Economy
in 2040, Roanoke's economy will continue its sustainable growth through the
recruitment of a diversity of industry, revitalization of under - performing and
underutilized commercial spaces, support of local business, and continued partnerships
with players who value, support, and celebrate each other's successes. Our economy
will be built on strong collaboration that promotes workforce development for those of
all backgrounds.
Revitalize Aging and Failed Facilities
• Redevelopment of Unused Industrial Areas
• Reuse of Older Commercial Centers
Better Access to Resources
• Overarching issue throughout all themes
Subsequent Planning Efforts
• Housing, Economic, & Neighborhooi
Timeline
Phase 6: Finalize and Adopt - Planning Commission and City
Council will review the final plan (October- Feb 2020)
• Public Meetings (October) • Planning Commission
• Advisory Committee • City Council
• Draft Final Plan
WELCOMING
ROANOKE
Gateways for
Growth Grant
New
American
Economy GATEWAYS
GROWTH
• Roanoke was one of 13 cities awarded the grant
• Welcoming America and New American Economy
• This grant gives Roanoke:
• Customized quantitative data on demographic and
economic contributions immigrants make in our
community
• Technical assistance from New American Economy and
Welcoming America
• Creation of an Immigrant Integration Plan
New
American
Economy GATEWAYS
GROWTH
WELCOMING
ROAN00"KE
• Local Colors Festival 4 May 18tH
• Kick Off Meeting @Williamson Rd. Library -May 21St
• Working group meetings 4 July- September
• Welcoming Week 4 September 13tH -22nd
• Receive feedback and revise 4 October- November
• Adopt plan 4 December
Oak Grove
CENTER
Draft Plan Reveal
Community Meetings
Thursday, May 2: 130
Saturday, May 4: 61
Total Attendance: 191
!� I
Oak Grove
CFNTFR
OAK GROVE ENGAGE
On=line Kickoff Survey: 595
Community Stakeholders Interviewed: 93
Community Meetings (March 2018): 106
Roanoke County Public Schools Exercises: 150
Design Open Houses (May 2018): 63
Online Visual Preference Survey: 60
Draft Plan Reveal (May 2019): 191
Online Draft Plan Reveal Exercises: 97
ROANOKE
COUNTY VA .�.
ENT
,.PARTICIPATED
VACO Award
Draft Vision: Oak Grove is an attractive and vibrant village center.
The area boasts thriving businesses, places to gather, housing options,
extensive parks and trails, and safe, accessible travel options for all
ages and abilities that are connected to adjacent neighborhoods,
greenways and surrounding areas.
Draft Principles to achieve the Vision:
1. Create a place where people and businesses want to be.
2. Improve and expand outdoor amenities.
3. Increase mobility and connectivity.
4. Expand housing options.
5. Upgrade existing facilities, services and utilities.
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Route 419 Intersection at Carriage Lane and Grandin Road, SW
Route 419 Intersection at Keagy Road
These conceptual renderings are based on Development Pattern #3, which is part of the Development Patterns exercise.
Oak Grove
CENTER
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Oak Grove
CENTER
Q uestions?
PlanRoanoke.or�
City Plan 2040
Executive Summary
Vision
City Plan 2040 is a comprehensive plan that will guide investment and decision - making in Roanoke over the
next 20 years. The plan recommends policies and actions that work together to achieve the following vision.
In 2040, Roanoke will be:
• A city that understands its natural assets and prioritizes sustainable innovation.
• A city that ensures the health and safety of every community.
• A city that considers equity in each of its policies and provides opportunity for all, regardless of background.
• A city that interweaves design, services, and amenities to provide high livability.
• A city that promotes sustainable growth through targeted development of industry, business, and
workforce.
• A city that collaborates with its neighbors to improve regional quality of life.
Themes
City Plan 2040 is guided by six themes drawn from the American Planning Association's (APA) Best Practices
for Comprehensive Plans. The APA identified six principles necessary to ensure a sustainable community.
This plan extends those principles into themes that target pressing community concerns, while anticipating
Roanoke's future needs. These themes will ensure a holistic planning approach that addresses
environmental, social, and economic well- being. The following six themes will inform the elements of the
plan.
• Harmony with Nature
• Healthy Community
• Interwoven Equity
Elements
• Livable Built Environment
• Resilient Economy
• Responsible Regionalism
The elements of City Plan 2040 consist of priorities, policies, and actions. The plan's priorities are the most
prominent areas of concern identified by the community. The plan's policies create a decision - making
guide to address each priority. The plan's actions are specific steps needed to implement each policy and
achieve the long -term vision of City Plan 2040.
Interwoven Equity
In 2040, Roanoke is a diverse and inclusive community with access and opportunities for
all, including education, housing, healthcare, employment, and quality of life. Roanoke
recognizes how these opportunities are interconnected and how past actions have
created barriers, limited opportunities, and eroded trust for underserved communities,
particularly the African - American community. To ensure a high level of equitable
inclusion, the City will maintain continuous community engagement.
Equitable and Strategic Delivery of Services
Roanoke recognizes that equitable service delivery is needed for a harmonious
community. Policies for equitable and strategic delivery of services focus on removing
barriers and providing quality services. These include preparing easily accessible
information, developing varied and affordable housing options, and prioritizing
infrastructure in areas of need.
Trustworthy Government
Roanoke recognizes that past interactions have eroded trust in certain communities.
Policies for trustworthy government focus on community healing and government
accountability. These include creating a group that oversees equity within the City and
correcting past inequitable actions through policy.
Improve Upward Mobility
Roanoke recognizes inequities in the community and the need to improve upward
mobility for disadvantaged neighborhoods and residents. Policies for upward mobility
focus on increasing opportunity to improve socioeconomic status. These include
prioritizing at -risk populations, quality education, and equitable economic
development.
Inclusive Culture
Roanoke recognizes the need to create a culture of inclusion and to celebrate diversity
throughout the City. Policies for inclusive culture focus on developing an informed
and empowered city. These include building capacity for neighborhood organizations
to connect and serve the community and celebrating those of all backgrounds.
0
Healthy Conin-junity,
In 2040, Roanoke engages a holistic and equitable approach to building and ensuring
the physical and mental health of our community by empowering citizens with the
knowledge and resources to achieve healthy living and to strive for accountability as
individual members of a connected society.
Safety
Roanoke recognizes the physical safety of its residents and visitors is of utmost
importance. Policies for safety will focus on the built environment along with City
services and amenities. These include safe streets for all modes of transportation,
crime prevention, and improved social connections.
Wellness
Roanoke recognizes that all aspects of health need to be addressed in order to
improve the quality of life for all members of the community. Policies for wellness
focus on proactively addressing mental, physical, and social health. These include
providing for community centers and recreational facilities, health education, and
resource facilities.
Mental Health and Substance Abuse
Roanoke recognizes that substance abuse is a national health epidemic that is
strongly tied to mental health. Policies for mental health and substance abuse focus
on increasing the resources available and community education. These include
supporting medical and rehabilitation facilities, discussing mental health and
substance abuse openly, and encouraging educational programs.
Access to Affordable Healthy Food
Roanoke recognizes that many of its communities are located in a food desert and
may not have access to fresh healthy foods. Policies for access to affordable healthy
food focus on creating partnerships to increase the availability of such foods and
incentivizing their purchase. These include encouraging healthy eating through the
school system, promoting existing food programs, and considering new incentives.
Harmony with Nature
In 2040, the City of Roanoke will boast a clean, resilient environment in which everyone
will live and prosper in harmony with nature through innovative, sustainable, and
resilient practices that nurture community health, embrace recreational opportunities,
protect our natural resources, address the local aspects of climate change, support
ecosystem services, and foster appreciation and understanding of the City's relationship
with its natural surroundings.
Clean and Tidy City
Roanoke recognizes that a clean, well - maintained environment helps to improve quality of
life. Policies for clean and tidy city focus on upholding an aesthetic that creates a sense of
pride in all residents.
Clean Energy and Alternative Transportation
Roanoke recognizes that sustainable energy provision and transportation improves human
and environmental health. Policies for clean energy and alternative transportation focus on
improving options for renewable energy and infrastructure for different modes of
transportation, such as biking and public transit.
Green Convenience
Roanoke recognizes that more sustainable choices will need to be made in order to combat
climate change. Policies for green convenience focus on making it easier for residents to
make sustainable choices through education, incentives, and partnerships.
Outdoor Recreation
Roanoke recognizes that outdoor recreation is vital to the regional economy. Policies for
outdoor recreation focus on protecting natural assets and promoting outdoor recreation as
a health and tourism driver.
Water Management
Roanoke recognizes that there are increased risks for flooding and pollution of local waters.
Policies for water management focus on maximizing efforts to reduce flooding and
impediments to local rivers and tributaries.
Sustainable Land Development
Roanoke recognizes the need for more thoughtful land development. Policies for
sustainable land development focus on promoting sustainability and resiliency in
development standards.
Tree Stewardship
Roanoke recognizes the vital services that trees provide to the community. Policies for tree
stewardship focus on increasing local education on the natural services provided by trees
and protecting, nurturing, and expanding the tree canopy.
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Livable Built Environment
In 2040, Roanoke is a growing, historic cultural hub with vibrant neighborhoods for all,
housing that is safe, accessible, affordable, and varied; advanced technology to provide
access opportunities for all, and an integrated multi- modal, user - friendly transportation
system.
Complete Neighborhoods
Roanoke recognizes the importance of neighborhoods that provide safe and convenient
access to needed goods and services. Policies for complete neighborhoods focus on
walkable and bikeable access to daily needs for people of all ages and abilities.
Housing
Roanoke recognizes the need for housing in a range of types and levels of affordability.
Policies for housing focus on meeting the future needs of a growing and diverse
population.
Interactive Spaces
Roanoke recognizes that vibrant spaces create a sense of community and social
interaction. Policies for interactive spaces focus on creating physical, public places for
people to come together.
Growth
As a steadily growing city, Roanoke recognizes the need to plan for increasing
population. Policies for growth focus on compact development that takes into account
surrounding neighborhood patterns and nearby natural assets.
Arts and Culture
Roanoke recognizes the impact arts and culture has on community well -being and
tourism. Policies for arts and culture focus on integrating arts and cultural activities in
physical design, and neighborhood revitalization strategies that highlight local talent.
Regional Transit Approach
Roanoke recognizes the need to cooperate with regional partners to improve transit.
Policies for a regional transit approach focus on improving transportation connections
and options.
Complete streets
Roanoke recognizes the need for streets that are safe for all users. Policies for complete
streets focus on improved infrastructure and education on all modes of transportation,
such as bicycling and walking.
Responsible Regionalism
In 2040, the region will plan, act, and promote itself cohesively, with consideration of
each community's political autonomy and social identity. Each community tends its
unique assets and resources to developing the region's economy and quality of life. The
region will work together to provide exceptional educational opportunities and public
services. The region will see more success because it began to compete economically as
a unified entity.
Regional Identity
Roanoke recognizes the importance of having a marketable regional identity. Policies
for regional identity focus on working with regional partners to create a unified vision.
These include improving connections between governments, promoting regional
assets such as outdoor recreation, and identifying other drivers unique to the region.
Working Relationships
Roanoke recognizes the need for good relationships with neighboring municipalities.
Policies for working relationships focus on improving and maintaining communication
with local governments in the region. These include regular meetings, partnerships
with nonprofits and other nongovernmental players, and cooperation and
coordination.
Planning Amenities
Roanoke recognizes that decisions made within the City have an impact on our
neighbors and vice versa. Policies for planning amenities focus on coordinating
regional planning for civic needs. These include land use, housing, transportation,
economic development, public services, and civic amenities.
Collaboration
Roanoke recognizes the benefits of harmonizing planning efforts. Policies for
collaboration focus on pursuing opportunities for partnerships to provide public
services and civic amenities. These include identifying areas of overlap and working to
synchronize delivery of services.
Resilient Economy'
In 2040, Roanoke's economy will continue its sustainable growth through the
recruitment of a diversity of industry, revitalization of under - performing and
underutilized commercial spaces, support of local business, and continued partnerships
with players who value, support, and celebrate each other's successes. Our economy
will be built on strong collaboration that promotes workforce development for those of
all backgrounds.
Create a More Diverse Economy
Roanoke recognizes that having a wide range of industries creates a more stable and
resilient economy. Policies for creating a more diverse economy focus on being proactive
in market research, capitalizing on local assets, and supporting local industries.
Establish Stronger Regional Economic Ties
Roanoke recognizes that local business is part of a larger economy connected to regional
partners. Policies for establishing stronger regional economic ties focus on leveraging
nearby higher education institutions, working with local tourism agencies, and creating
relationships with various public and private partners.
Revitalize Aging and Failed Facilities
Roanoke recognizes that it is limited in land that can be newly developed, but rich in
properties that have the potential to be redeveloped. Policies for revitalizing aging and
failed facilities focus on identifying viable opportunities, providing incentives, and
connecting buyers to sellers.
Equitably Support Local Business
Roanoke recognizes the importance of providing resources to help create and expand
local business. Policies for the equitable support of local businesses focus on increasing
education of current resources and providing for new business support services.
Support Opportunities for the Employable
Roanoke recognizes the need for a strong, skilled workforce in the current economic
environment. Policies for supporting opportunities for the employable focus on
outreach, talent connection, and workforce development and training.
Promote Active Community Partners
Roanoke recognizes the benefits of supporting local businesses and partners that invest
in the community. Policies for promoting active community partners focus on
celebrating partners that support local development initiatives, encouraging community
support programs, and providing education about these programs.
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
EMAIL: MAYOR @ROANOKEVA.GOV
September 3, 2019
The Honorable Vice -Mayor Joseph L. Cobb and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Vice -Mayor Cobb and Members of Council:
This is to request a Closed Meeting to discuss vacancies on certain authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1),
Code of Virginia (1950), as amended. A list of current vacancies is included with the
agenda for this meeting.
Sincerely,
45�.
Sherman P. Lea, Sr.
Mayor
SPL:ctw
COMMITTEE VACANCIES /REAPPOINTMENTS
September 3, 2019
Public
VACANCIES:
Term of office on the Architectural Review Board ending October 1, 2023.
Unexpired term of office (Engineer representative); and a three -year term of office on the Building
and Fire Code Board of Appeals ending June 30, 2021 and June 30, 2022, respectively.
Unexpired term of office on the Human Services Advisory Board ending November 30, 2022.
Unexpired term of office; and a three -year term of office on the Roanoke Arts Commission ending
June 30, 2020 and June 30, 2022, respectively.
Unexpired terms of office on the Roanoke Public Library Board ending June 30, 2020; and June 30,
2021, respectively.
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE, S.W., SUITE 452
ROANOKE, VIRGINIA 24011 -1594
TELEPHONE: (540) 853 -2444
FAX: (540) 853 -1145
EMAIL: MAYOR @ROANOKEVA.GOV
September 3, 2019
The Honorable Vice -Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request a Closed Meeting to discuss the 2019 Citizen of the Year Award,
pursuant to Section 2.2 -3711 (A)(10), Code of Virginia (1950), as amended.
Sincerely,
'g� C..� .
Sherman P. Lea, Sr.
Mayor
SPL:ctw
CITY COUNCIL AGENDA REPORT
r
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: Request for Closed Meeting
This is to request that City Council convene a closed meeting to discuss the
disposition of an approximately 1.00 acre portion of City -owned property
located at 2424 Brambleton Avenue, S.W., bearing Official Tax Map No.
1470301 where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body, pursuant to
§2.2 -371 1 .A.3, Code of Virginia (1950), as amended.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
TELEPHONE 540- 853 -2431
FAX 540 - 853 -1221
EMAIL: cityatty @roanokeva.gov
September 3, 2019
Re: Request for closed meeting
Dear Mayor Lea and Council Members:
Timothy R. Spencer
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Assistant City Attorneys
This is to request that City Council convene a closed meeting pursuant to Sec. 2.2- 3711.A.7, Code of Virginia,
to consult with legal counsel and hear briefings by staff members or consultants pertaining to actual litigation,
where such consultation or briefing in open meeting would adversely affect the negotiating or litigating
posture of the public body.
With kindest personal regards, I am
Sincerely yours,
Daniel J. laghan
City Attorney
DJC /lsc
c: Robert S. Cowell, Jr., City Manager
Stephanie Moon Reynolds, City Clerk
tlamat
on
NATIONAL DRIVE ELECTRIC WEEK
LEAS, petroleum. fueled vehicles are responsible for over 50`.% of our local
greenhouse gas emissions and are a contributing factor to air
pollution: and climate change, threatening the health of our citizens
and the sustainability of our planet;
SEAS, the imbalance between gasoline resources and worldwide demand
is escalating gasoline prices to levels that overburden commerce,
hunt economic growth and cause hardship to our citizens;
WHEREAS, the transportation sector needs support to move toward adoption of
clean energy technology, including plug -in electric vehicles, that
reduces our dependence on foreign /eels and supports a healthy
environment and economy;
WHEREAS, the City of Roanoke is dedicated to being a leader in the use of clean
energy, establishing policies and programs that conserve energy,
and promote sustainability; and
WHEREAS, September 15 - 21, 2019 is designated as National Drive Electric
Week throughout the United States of America to educate our
citizens about the benefits of plug -in electric vehicles and to
promote their adoption.
NOW, THEREFORE, I, Sherman P. Lea, Sr., Mctvor of the City of Roanoke,
Virginia, do hereby call upon all residents of the City of Roanoke to join in
supporting the aims and goals of this worthwhile effort and proclaim
September 15 - 21 throughout this great. seven -time All - America City. as National
Drive Electric Week.
Given under our hands and the Seal of the City of Roanoke this third day of
September in the year two thousand and nineteen.
Sherman P. Lea, Sr., Mavor
ATT ST
Ste hanie M. Moo e_v ds
Citv Clerk
4•
To:
Meeting:
CITY COUNCIL AGENDA REPORT
Honorable Mayor and Members of City Council
September 3, 2019
Subject: Request to Schedule a Public Hearing for First Reinstated
Agreement for the Exchange of Real Estate between the City of
Roanoke, Virginia and Hist:Re Partners, LLC
Background:
The City of Roanoke, Virginia (City) and Hist:Re Partners, LLC (Developer)
entered into an Agreement for the Exchange of Real Estate dated January 23,
2019, as amended (collectively, the "Original Agreement ") following
authorization by City Council through the adoption of Ordinance No. 41372-
012219. The Original Agreement authorizes the sale by the City to Developer of
29 Campbell Avenue, S.W. and 30 Salem Avenue, S.W., bearing Official Tax Map
Nos. 1011105, 1011106, 1011107, 1011108, 1011109, 1011110, 1011116,
1011117, 1011118, 1011119, 1011120, 1011122, and 1011129, commonly
known as Campbell Court currently owned by Greater Roanoke Transit
Company (GRTC) and used as GRTC's transportation center, which the City
intends to acquire from GRTC pursuant to a separate agreement between the
City and GRTC. In exchange for the conveyance of Campbell Court, Developer
would convey two parcels of property situated at 1 Jefferson Street, S.W. and 7
Jefferson Street, S.W. bearing Official Tax Map Nos. 1010507 and 1010508
(Future Rail Station Parcels), currently used as office space for an insurance
company and owned by T -W Properties, a Virginia partnership, which Developer
has options to acquire, and other consideration.
The Original Agreement inadvertently expired on duly 22, 2019, before the City
and Developer could complete their obligations under the Original Agreement
or amend the terms of the Original Agreement. Notwithstanding the expiration
of the Original Agreement, the City and Developer have continued to perform
their obligations under the terms of the Original Agreement as if it were in full
force and effect. The City and Developer propose to enter into a proposed First
Reinstated Agreement for the Exchange of Real Estate (Reinstated Agreement)
under which the City, after it acquires Campbell Court, would transfer Campbell
Court to Developer in exchange for the Future Rail Station Parcels.
A public hearing is required for the sale of city -owned property. Subject to City
Council's concurrence with this request, a copy of the proposed Reinstated
Agreement will be placed with the City Clerk for review prior to the public
hearing. Pursuant to the requirements of State Code, notice of the public
hearing must be advertised at least seven days prior to the public hearing.
Recommended Action:
Authorize the scheduling and advertising of the proposed sale of Campbell Court
to Developer in accordance with the terms and conditions of the proposed
Reinstated Agreement that includes the City's acquisition of the Future Rail
Station Parcels for a public hearing on September 16, 2019, at 7:00 p.m., or as
soon thereafter as the matter may be heard, or at such later date and time as the
City Manager shall determine, in his discretion.
Robert S. o ell, .Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director of Finance
Robert Ledger, Director, Economic Development
Kevin Price, General Manager, GRTC
F
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: Request to Schedule a Public Hearing for First Reinstated
Agreement for the Exchange of Real Estate between the City of
Roanoke, Virginia and Greater Roanoke Transit Company
Background:
The City and Greater Roanoke Transit Company (GRTC) entered into an Agreement
for the Exchange of Real Estate dated January 23, 2019, as amended (collectively,
the "Original Agreement ") following authorization by City Council through the
adoption of Ordinance No. 41371-012219. The Original Agreement authorizes the
sale and exchange of four parcels of real property, collectively referred to as the
GRTC Relocation Parcels, and described as (i) 0 Salem Avenue, S.W., Roanoke,
Virginia, bearing Official Tax Map No. 1010113; and 325 Salem Avenue, S.W.,
Roanoke, Virginia, bearing Official Tax Map No. 1010115, currently owned by
Brandon, Woody and Booker, LLC; and (ii) 0 Salem Avenue, S.W., Roanoke,
Virginia, bearing Official Tax Map No. 1010121; and 0 Salem Avenue, S.W.,
Roanoke, Virginia, bearing Official Tax Map No. 1010122, currently owned by The
Brandon Company, Incorporated; from the City to GRTC, in accordance with the
Original Agreement, which proposed agreement includes the transfer of certain
real property located in the City of Roanoke, Virginia, at 29 Campbell Avenue S.W.,
and 30 Salem Avenue S.W., commonly known as Campbell Court from GRTC to the
City.
The Original Agreement inadvertently expired by August 30, 2019, before the City
and GRTC could complete their obligations under the Original Agreement or
extend the term of the Original Agreement. Notwithstanding the expiration of the
Original Agreement, the City and GRTC have continued to perform their
obligations under the terms of the Original Agreement as if it were in full force
and effect. The City and GRTC propose to enter into the First Reinstated
Agreement for the Exchange of Real Estate (Reinstated Agreement) under which
the City, after it acquires the GRTC Relocation Parcels from Brandon, Woody and
Booker, LLC and The Brandon Company, Incorporated, would transfer the GRTC
Relocation Parcels to GRTC in exchange for the transfer by GRTC to the City of
Campbell Court, the transportation center currently owned by GRTC.
A public hearing is required for the sale of city -owned property. Subject to City
Council's concurrence with this request, a copy of the proposed Reinstated
Agreement will be placed with the City Clerk for review prior to the public hearing.
Pursuant to the requirements of State Code, notice of the public hearing must be
advertised at least seven days prior to the public hearing.
Recommended Action:
Authorize the scheduling and advertising of the proposed sale of the GRTC
Relocation Parcels from the City to GRTC in accordance with the proposed
Reinstated Agreement, which proposed agreement includes the transfer of
Campbell Court from GRTC to the City, for a public hearing on September 16,
2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such
later date and time as the City Manager shall determine, in his discretion.
-------------------
Robert S. Cowell, fir.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director of Finance
Robert Ledger, Director, Economic Development
Kevin Price, General Manager, GRTC
4
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: Request to Schedule a Public Hearing for joint Communications
Center located at 1830 Blue Hills Circle, N.E., Roanoke, Virginia
Official Tax Map No. 7280104
Background:
Pursuant to Ordinance No. 41105-041618, adopted by Roanoke City Council on
April 16, 2018, the City of Roanoke (City) and Virginia Utility Protection Service,
Inc. (VA81 1) entered into a First Amended and Restated Agreement (Agreement)
dated April 17, 2018, for the design /build of a proposed joint communications
center (Facility) to be located on real property owned by the City, situated at 1830
Blue Hills Circle, N.E., Roanoke, Virginia 24012, bearing Official Tax Map No.
7280104, containing approximately 7.4802 acres, more or less (Property), for (i)
an 811 Center to be owned and operated by VA81 1; and (ii) an E -91 1 Center to be
owned and operated by the City (collectively referred to as the .Joint Project). The
Agreement required the Facility to be established by the City, as the declarant, as
a two unit condominium, with the City retaining one condominium unit (Unit A)
together with an undivided interest in the common elements and the exclusive
interest in the limited common elements, to be owned and operated by the City
for the City's E -911 Center, and the other condominium unit (Unit B) to be
conveyed by the City to VA81 1 to be owned and operated by VA81 1 as an 811
Center together with an undivided interest in the common elements . The
Agreement provided that the documents establishing and creating the
condominium, including a Declaration for E91 1 /Va81 1 Communications Center
Condominium, Bylaws of E91 1 /Va81 1 Communications Center Condominium
Owner's Association, and the Articles of Incorporation for the Condominium
Association (the Condominium Documents) be finalized and completed by .July
31, 2018. Due to unforeseen delays, the Condominium Documents were not
completed by that time, although the Condominium Documents have now been
completed.
A public hearing is required for the sale of city -owned property. Subject to City
Council's concurrence with this request, a copy of the Agreement, the
Condominium Documents, and the proposed ordinance will be placed with the
City Clerk for review prior to the public hearing. Pursuant to the requirements of
State Code, notice of the public hearing must be advertised at least seven days
prior to the public hearing.
Recommended Action:
Authorize the scheduling and advertising of the proposed sale of the
condominium Unit B to VA811 for use as an 811 Center, together with an
undivided interest in the common elements, as further set forth in the Agreement
and the Condominium, for a public hearing on September 16, 2019, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, or at such later date and time
as the City Manager shall determine, in his discretion.
Robert S. Cowell, fir.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community
Development
Robert K. Bengtson, P.E., Director of Public Works
Luke E. Pugh, P.E., City Engineer
Vanessa Bohr, Director of Technology
2
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
Ariel Lev
2718 Tillett Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Lev:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fat: (540) 853 -1145
E -mail: clerkCroanokeva.gov
September 4, 2019
CECELIA F. MCCOY, CMC
Deputv City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
A communication from the City Clerk advising of your resignation as a member of the
Roanoke Arts Commission was before the Council of the City of Roanoke at a regular
meeting, which was held on Tuesday, September 3, 2019.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Arts Commission
from August 6, 2018 to September 3, 2019. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your
service.
Sincerely,
Stephanie M. Moon Reynolds, MC
City Clerk
Enclosure
pc: Melissa Murray, Secretary, Roanoke Arts Commission
CERTIFICATE OF APPRECIATION
PRESENTED TO
Ariel Lev
AS A MEMBER OF THE
ROANOKE ARTS COMMISSION
FROM AUGUST 6, 201 K
TO SEPTEMBER 3, 2019
ON THIS 4TH DAY OF SEPTEMBER 2019
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
SHERMAN P. LEA, SR.
MAYOR
ATTTST:
tArLPI IANll M. MO OLDS
CITY CLERK
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
F. -mail: clerk(&roanokeva.sov
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
September 3, 2019
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
CECELIA F. MCCOY, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise that Ariel Lev has tendered her resignation as a member of the
Roanoke Arts Commission, effective immediately.
Sincerely,
;wa:-4-4 h-N. litl?r 0
Stephanie M. Moon Reynolds, MMC
City Clerk
Re: [EXTERNAL] resignation from the RAC
Svr p anie Moon Ariel Lev 08/21/2019 01:06 PM
cgates, clerk, Cecelia Webb, Melissa Murray, Andrea Johnson
Stephanie Moon/Employees/City—of-Roanoke
Ariel Lev <ariellev540 @gmail.com>
Ms. Lev,
This will acknowledge receipt of your email tendering your resignation as a member of the Roanoke Arts
Commission, effective immediately. City Council will take official action at its next regular meeting on
Tuesday, September 3 regarding the acceptance of your resignation.
Stephanie M. Moon Reynolds, MMC
City Clerk
(540) 853 -2541 (Work)
(540) 853 -1145 (Fax)
stephanie.moon @roanokeva.gov
Ariel Lev
Fromr
To
Date
:subject: [EXTERNAL] resignation from the RAC
08/21/2019 12:50:43 PM
Good afternoon,
Due to a sudden life change, I need to resign effective immediately from the Roanoke Arts
Council. I have very much enjoyed my time serving and wish it could have been for longer.
Please let me know if you need additional information from me.
Thank you,
Ariel Lev
CITY COUNCIL REPORT
To: Honorable Mayor and Members of City Council
Date: September 3, 2019
Subject: Library System Statistics for FY -19
Attached is a report from the Department of Libraries that summarizes various
measurements of activities in the system for Fiscal Year 2019 that ended June 30`h.
On page One, the report illustrates in summary form by location that the number of
programs offered during the fiscal year increased, while overall attendance and
participation in such programs increased as well. Year over year changes to door
counts at the Library branches and Main Library varied by location, influenced by the
reopening of the Williamson Road Branch during a portion of the fiscal year.
With the transition /re- opening of the Williamson Road Branch, total system material
circulation increased significantly (16 %) over last year. Visitation at the Williamson
Road Branch increased by over thirty percent (30 %) from its previous full year of
operation prior to its renovation /expansion. It should also be noted that `electronic'
circulation transactions of materials increased by over forty -seven percent (47 %) last
fiscal year after several previous years of level activity.
Also of further note regarding the statistics at the Williamson Road Library, program
offerings have increased by almost 50% since 2014, and program attendance has
grown by almost 100% over levels observed before its renovation and expansion. We
hope to see similar rates of growth in activity at the recently opened new location of
the Melrose Branch Library as it proceeds through its first full year of operation
during FY -20.
On page Two of the attached, the same information is presented cumulatively for the
system over an eleven -year period.
Should you have any questions about this report, please do not hesitate to contact
me.
---------------------- Townsend
Assistant City Manager for Community Development
Attachment
Distribution: Council Appointed Officers
Sheila Umberger, Director, Department of Libraries
Rnnnnkp Pi,blic Libraries - Statistics
Program Numbers
Branch
2014-2015
2015-2016
2016-2017
2017-2018
2018-2019
474
223
480
611
732
517
445
442
524
1 ,333
/ RCPS
ERaleighCourt
2,463
3,406
4,31 1
4,365
4,459
ubregional
536
316
367
373
791
ourt
n Rd
74
455
132
261
356
116
425
359
620
7 98
4,519
4,783
1 6,072
6,657
8,733
Program Attendance
Branch
2014-2015
2015-2016
2016-2017
2017-2018
2018-2019
F
6,348
3,750
14,220
19,783
10,791
10,657
8,700
10,01 5
9,888
1 5,410
S
46,851
60,488
56,493
60,890
60,020
ional
6,561
4,879
6,633
10,563
15,888
Raleigh Court
2,349
1,949
5,022
9,353
16,302
Williamson Rd
8,964
4,624
1,878
8,077
17,641
Totals
81,730
84,390
94,261
118,554
1 136,052
Doorcount Stats
Branch
2014-2015
2015-2016
2016-2017
2017-2018
2018-2019
73,479
75,914
79,096
84,592
79,240
87,043
83,091
84,485
81,672
80,310
rRaleigh
8,174
4,059
6,672
6,509
6,320
202,092
203,755
197,718
197,732
194,904
regional
63,380
79,624
76,294
77,724
90,051
rt
18,722
34,493
114,618
125,991
1 33,922
d
77,405
73,106
0
51,366
95,052
Totas
530,295
554,0 42
558,883
625,586
679,799
Circulation
Branch
2014-2015
2015-2016
2016-2017
2017-2018
2018-2019
Belmont
52,132
43,028
61,788
57,080
62,691
Gainsboro
82,642
70,999
87,954
77,048
81,042
Law
2,678
2,536
2,024
1,982
1,942 2
Main
499,364
512,746
489,041
468,852
547,542
Melrose
51,839
50,179
44,358
46,291
32,244
Raleigh Court
34,054
49,300
129,410
135,646
143,135
Subregional
1 7,1 62
1 7,31 5
17,497
17,661
20,575
Williamson Rd
88,264
81,765
6,876
76,825
89,763
e -Books
122,606
128,657
127,633
127,787
188,978
Totals
950,741
956,525
966,581
1,009,172
1,167,912
14/15 Main opened in September 2014, RC closed November 2014
* 15/16 RC opened in March 2016, WR closed June 2016
* 16/17 WR closed entire FY
* 17/18 WR opened in November 2017
* 18/19 Melrose closed May 2019
Roanoke Public Libraries - Statistics
Program Numbers
otal Programs Offered
008 -2009
2009 -2010
2010 -2011
2011 -2012
2012 -2013
2013 -2014
2014 -2015
2015 -2016
2016 -2017
2017 -2018
2018 -2019
otal Programs 41,690
45,695
1,893
3,300
4,010
4,330
4,403
4,519
4,783
6,072
6,657
8,733
Program Attendance
otal Program Attendance
2008 -2009
2009 -2010
2010 -2011
2011 -2012
2012 -2013
2013 -2014
2014 -2015
2015 -2016
2016 -2017
2017 -2018
2018 -2019
otal Program Attendance
45,695
35,616
42,624
46,978
47,270
51,334
81,730
84,390
94,261
118,554
136,052
Door Count Totals
EDoorcount
2008 -2009
2009 -2010
2010 -2011
2011 -2012
2012 -2013
2013 -2014
2014 -2015
2015 -2016
2016 -2017
2017 -2018
2018 -2019
659,845
659,575
659,672
660,559
686,196
509,963
530,295
554,042
558,883
625,586
679,799
Circulation
irculation
2008 -2009
2009 -2010
2010 -2011
2011 -2012
2012 -2013
2013 -2014
2014 -2015
2015 -2016
2016 -2017
2017 -2018
2017 -2018
irculation
470,034
516,649
552,534
645,110
853,478
847,603
828,135
827,868
838,948
881,385
978,934
0
64,198
75,394
102,782
122,606
128,657
127,633
127,787
188,978
book Circulation
0
0
otal Circulation
470,990
517,428
564,574
709,308
928,872
950,385
950,741
956,525 966,581 1,009,172 1,167,912
RRHA
CITY of ROANOKE REDEVELOPMENT
and HOUSING AUTHORITY
PARTNERS IN PROGRESS
Report to City Council for the City Fiscal Year July 1, 2018 to June 30, 2019
Highlights
During the year of July 1, 2018 through June 30, 2019, the City of Roanoke Redevelopment and
Housing Authority (RRHA) has worked through approval processes with HUD for construction of 8
new public housing senior cottages. These dwellings will be located near the Hurt Park
Townhomes. Construction is anticipated to commence in the last quarter of calendar year 2019.
In addition, RRHA has applied to HUD and been placed on the waiting list for the Rental
Assistance Demonstration (RAD) program. The program provides for the conversion of public
housing units to project -based assistance, allowing for introduction of private financing for
rehabilitation or new construction. RRHA plans to utilize RAD as a mechanism for the
redevelopment of the Lansdowne Park development.
RRHA has been designated by HUD as a High Performer agency for both its Public Housing and
Housing Choice Voucher (HCV) programs. Additionally, RRHA's Independent Public Audit for the
fiscal year October 1, 2018 to September 30, 2019, was accepted by the RRHA Board of
Commissioners in May 2019. For the eleventh consecutive year, with audits conducted by three
different firms, the audit resulted in no findings.
RRHA and the Roanoke City Police Department continued the intergovernmental agreement to
provide above - baseline police services at multiple public housing developments. This agreement
provides additional police services during times of high call volume and is a resource for improving
safety and security at public housing developments throughout Roanoke.
Officers
From July 1, 2018 through August 31, 2018, Gail Burruss served as Chair and Ed Garner served
as Vice -Chair of the RRHA Board of Commissioners. From September 1, 2018 through August
31, 2019, Ed Garner served as Chair and Andrew Anguiano served as Vice -Chair of the RRHA
Board of Commissioners. In accordance with the RRHA Bylaws, Glenda Edwards Goh, Executive
Director, served as Secretary- Treasurer from July 1, 2018 through June 14, 2019. David
Bustamante began serving as Secretary- Treasurer on June 15, 2019.
Page 1 of 5
Meetings
During the 12 months from July 1, 2018 to June 30, 2019, the RRHA Board of Commissioners
held 16 meetings on the following dates:
Monday, July 23, 2018
Monday, August 27, 2018
Monday, September 24, 2018
Monday, October 22, 2018
Monday, November 26, 2018
Monday, December 17, 2018
Monday, January 7, 2019*
Monday, January 28, 2019
Thursday, January 31, 2019 **
Monday, February 25, 2019
Thursday, February 28, 2019 **
Monday, March 4, 2019 **
Monday, March 25, 2019
Monday, April 22, 2019
Monday, May 20, 2019
Monday, June 24, 2019
* Joint Council Meeting with the Roanoke City council and the RRHA Board of Commissioners.
** Special Meeting call by RRHA Board of Commissioners concerning the appointment of a new
Executive Director.
The Annual Meeting of the RRHA Board of Commissioners was held on August 27, 2018, and
officers were elected for terms beginning September 1, 2018 and ending August 31, 2019.
Public notice was given for all meetings in accordance with applicable statutory and regulatory
requirements.
Public Hearings
During the 12 months from July 1, 2018 to June 30, 2019, the RRHA Board of Commissioners
held 3 Public Hearings:
■ August 27, 2018, to receive comments on the Fiscal Year 2019 Operating Budget
■ September 24, 2018, to receive comments regarding the Significant Amendment to the
2018 Annual Plan Update to the 2015 -2019 Agency Plan
■ May 20, 2019, to receive comments on the proposed 2019 Annual Plan update to the 2015-
2019 Agency Plan
■ May 20, 2019, to receive comments on the proposed 2019 Capital Fund Program Five -Year
Action Plan
Public notice was given for all hearings in accordance with applicable statutory and regulatory
requirements.
Actions:
The RRHA Board of Commissioners took action on 52 resolutions between July 1, 2018 and
June 30,2019:
Page 2 of 5
July 23, 2018
• Approving a Revised Chapter 4 of the Administrative Plan for the Section 8 Housing Choice
Voucher Program.
• Approving a Revised Public Housing Residential Lease Agreement and Terms and
Conditions.
• Awarding a Contract for HVAC Upgrades for Villages at Lincoln Admin Building Under CFP
Grant.
• Awarding a Contract for Replacement of Forced Draft Circuit Cooler and HVAC Controls for
RRHA Central Admin Building Under Capital Fund Project Grant.
• Authorizing Execution of Contracts for Temporary Employment Services with Action
Personnel and Elwood Staffing.
August 27, 2018
• Authorizing Negotiation and Execution of Option Agreements for Acquisition of Certain
Properties.
• Authorizing Submission of a Rental Assistance Demonstration Program Application to HUD.
• Authorizing Execution of a Contract for Surveillance Camera Maintenance, Repair and
Replacement.
September 24, 2018
• Approving a Significant Amendment to the 2018 Annual Plan for Submission to HUD
• Approving the Consolidated Operating Budget for FY ending September 20, 2019.
• Approving a Revised Administrative Plan for the Section 8 Housing Choice Voucher
Program.
• Approving a Revised Admissions and Continued Occupancy Policy for the Public Housing
Program.
• Authority to Award a Contract for the New Construction of Four Duplex Buildings Containing
Eight Public Housing Units.
• Authority Ratifying the Executive Director's Action in Executing a Deed of Easement over a
Parcel of Real Property to Hotel Roanoke Conference Center Commission.
• Authority Authorizing Execution of a Contract for Comprehensive Software System for
Housing Program and Agency Management and Accounting.
October 22, 2018
• Awarding Contract for Electrical Distribution Improvements, Phase 2 Hunt Manor under the
Capital Fund Program Grant Number VA36P0l 150118.
• Approving a Revised Personnel Policy Regarding Personal Time Off.
• Approving a Revised Personnel Policy Regarding Workplace Violence.
■ Authorizing Execution of a Modification to an Agreement for Bulk Container Service for
Page 3 of 5
RRHA Housing Developments.
November 26, 2018
■ Authorizing Submission of Section 8 Management Assessment Program (SEMAP) Self -
Certification to HUD.
• Authorizing Execution of a Purchase and Redevelopment Agreement Between RRHA and
Virginia Tech Foundation for the Property on Williamson Road.
• Authority to Award Contract for Roof Replacement for Melrose Towers Under Capital Fund
Program Grant Number VA36P0l 150118.
• Authorizing Modification of Contract No. 568 - 1801 -1 -7 Under FY2018 Capital Fund Program
Grant No. VA36P0l150118.
December 17, 2018
■ Designating Different Place, Date and -or Time for Certain 2019 Regular Meetings of the
Board of Commissioners.
■ Authorizing Loan to Park Street Housing Development.
■ NO RESOLUTIONS
January 28, 2019
February 25, 2019
• Authorizing the Awarding of a Contract for Architectural and Engineering Services for
Multiple Projects Under the FY 2017 Capital Fund Program Grant Number
VA36P0l 150117.
• Approving Revised Chapters 3, 13, 16 of the Admissions and Continued Occupancy Policy
(ACOP) for the Public Housing Program.
• Approving a Revised Public Housing Residential Lease Agreement and Terms and
Conditions.
• Awarding a Contract for Bulk Container Services for Housing Developments.
March 25, 2019
• Authority Appointing David Bustamante as Executive Director Effective June 15, 2019.
• Authorizing the Executive Director to Execute Documents to Participate in a Cooperative
Agreement for Employee Medical and Dental Insurance Coverage.
• Awarding Contracts for Section 504 /ADA Modifications for Four Apartment Units at Melrose
Towers and Four Apartment Units at Jamestown Place, Under Operating Fund Financing
Program and Capital Fund Program Grant Number VA36P0l 150118.
• Authorizing Execution of a Memorandum of Understanding for a Land Bank Partnership with
the Members of the Roanoke Neighborhood Revitalization Partnership.
Page 4 of 5
April 22, 2019
• Ratifying Award of Contract to Russell's Remodeling, LLC, for Section 504 /ADA
Modifications for Four Apartment Units at Melrose Towers Under Operating Fund Financing
Program and Capital Fund Program Grant Number VA36P0l 150118.
• Ratifying Award of Contract to Russell's Remodeling, LLC, for Section 504 /ADA
Modifications for Four Apartment Units at Jamestown Under Operating Fund Financing
Program and Capital Fund Program Grant Number VA36P0l 15011804.
• Awarding Contract for Bathroom Renovations, Phase 1, for Hunt Manor Under Capital Fund
Program Grant Number VA36P0l 150118.
■ Approving Revised Procurement Policy.
■ Authorizing Acquisition of Property in City of Roanoke.
May 20, 2019
• Accepting the Audited Financial Statements for the Year Ended September 30, 2017 and
Associated Reports Provided by Jump, Perry and Company, LLP.
• Approving the 2019 Annual Plan Update to the 2015 — 2019 Agency Plan for Submission to
HUD.
• Approving the 2019 Capital Fund 5 -Year Action Plan and Budget.
• Authorizing the Renewal of Commercial Insurance Policies Currently Held by The Virginia
Municipal League Insurance Programs.
• Approving RRHA's Desire to Obtain MTW Designation Under Second Cohort of the Moving
to Work Expansion.
• Authorizing the Executive Director to Execute Necessary Documents for RRHA to
Participate in Commonwealth of Virginia Voluntary Group Long Term Care Insurance
Program.
• Authorizing Negotiation and Execution of Option Agreements for Acquisition of Certain
Properties.
• Authorizing the Conveyance of Real Property Located in the South Jefferson
Redevelopment Area to Virginia Tech Foundation, Incorporated.
• Authorizing Execution of a Memorandum of Agreement with the Virginia Department of
Behavioral Health and Developmental Services for Continuing Implementation of the State
Rental Assistance Program.
June 24, 2019
• Awarding a Contract for Repair Service for RRHA -Owned High Voltage Primary and
secondary Electrical Systems for RRHA -Owned Properties.
• Authorizing Execution of a Modification to Contract for Resident Services Case
Management Software for Fees and Maintenance.
• Authorizing Execution of a Modification to Contract with Woods Rogers PLC to Provide
Legal Services.
■ Authorizing Restatement of RRHA's Premium Only Plan & Execution of Adoption
Agreement.
Page 5 of 5
Attendance
✓ indicates presence
- indicates absence
2019
2018
3/4
Commissioner
7/23
8/27
9/24
10/22
11/26
12/17
1/7
1/28
1/31
2/25
Andrew
Anguiano
✓
✓
✓
✓
✓
✓
-
✓
✓
✓
Gail Burruss
✓
✓
_
✓
✓
✓
✓
✓
✓
✓
Edward
Garner
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Daniel Karnes
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
Drew Kepley
✓
-
✓
✓
_
✓
✓
✓
✓
Duane Smith
-
✓
_
✓
✓
✓
✓
✓
✓
Timothy
Witten
✓
✓
✓
✓
-
✓
-
-
-
✓
✓ indicates presence
- indicates absence
2019
2/28
3/4
3/25
4/22
5/20
6/24
Page 6 of 5
3271 Allendale Street, SW
Roanoke, VA 24014
August 26, 2019
Stephanie Moon Reynolds, Clerk
City of Roanoke
215 Church Avenue, SW Suite 456
Roanoke, VA 24011 -1536
Dear Ms. Reynolds:
Enclosed is the 2018 -2019 Annual Report from the Roanoke Public Library Advisory Board. Please let
me know if there is anything else that I need to do to comply with Roanoke City's Code.
Respectfully yours,
Marianne E. Gandee, Chair
Roanoke Public Library
Advisory Board
Roanoke Public Library Advisory Board
Annual Report
2018 -2019
Contents
I.
Purpose & Organization
page 3
II.
Branch Summaries
page 4
III.
Collaboration & Recognition
page 6
IV.
Board Recommendations
page 8
V.
Conclusion
page 9
VI.
Board Members' Terms and Attendance
page 10
VII. Star City Reads Partners
page 11
-2-
Purpose & Organization
The Roanoke Public Library Advisory Board acts in an advisory capacity for the Roanoke City
Council, the Roanoke City Manager, and the Director of Libraries on matters pertaining to the city's
libraries. Board members review statistical reports, proposed plans, and programming related to the
libraries; liaise with branch libraries to report activities and challenges; attend and observe library
functions; offer constructive feedback to the Director of Libraries; and make regular reports to City
Council. The Board normally meets at 8 a.m. on the third Thursday of each month. Although meetings
are usually held at the Main Library, occasionally the Board convenes at a library branch to attend a
special program or observe an on -going renovation. This year the Board met at the new Melrose
Branch site in October and February to observe the progress of the construction.
A major function of library administration is to assess the materials preferred by the patrons at
each branch location and to anticipate future needs. Every renovation process includes extensive
community input, which results in a branch library that is unique in both design and collection.
Consideration is also given to the nearby amenities so that the branch will be compatible with existing
neighborhood interactions. Rapid changes in technology require periodic replacement of computers
and other electronic equipment. New programming has specific technology and space demands.
Continued and frequent assessment of the branches ensures that Roanoke's citizens have access to
modern equipment and sufficient space for community activities.
The members of this advisory board have a wide range of expertise including education, law,
and library science as well as government and non - profit service. This year, board liaisons between
branch libraries and/or one of the library's 35 community partners were as follows:
Cassy Ammen - Main Marianne Gandee — Belmont Branch, BRL
Erin Ashwell — Turn The Page Douglas Jackson — BookCity
Ben Bazak — Raleigh Court Branch, CHIP Greg Johnston — RCPS
Jeanne Bollendorf — Williamson Road Branch John R. F. Lewis — Melrose Branch
Jane Field — Gainsboro Branch King Tower — Law Branch
In the spring, King Tower and John Lewis resigned from the board, citing work and family obligations
that conflicted with meeting attendance. The Board is grateful for their service and will miss their
contributions.
Board member terms and attendance records are listed in the tables at the conclusion of this
report. As required by City Code, (Article II, Sect. 18 -17), the Board's monthly minutes were filed
with the City Clerk. In June, Marianne Gandee and Ben Bazak were re- elected by acclamation to their
positions as Chair and Vice -Chair respectively. The submission of this report will fulfill the Board's
official tasks for the 2018 -2019 fiscal year.
-3-
Branch Summaries
The major project this year was the relocation of the Melrose Branch to the Goodwill Campus
on Melrose. The planning team held 12 meetings over 2 years with community groups and
stakeholders to ascertain what amenities and services would most benefit the Melrose neighborhood.
As the branch became more visible from the street, public interest was marked by inquisitive visits by
potential patrons. Thoughtful decisions throughout the planning and building process kept the project
under budget, freeing funds to purchase supplemental materials for public use. The former Melrose
Branch closed on May 31st to facilitate movement of the current collection to the new location. New
materials were selected to target specific neighborhood interests, and the following services broadened
the scope of the branch's offerings: a STEAM lab, a music lab, and a business center. The display of
Dorothy Gillespie's art and the historic neighborhood photographs cultivate a true sense of community.
With its airy design and colorful appointments, the branch will serve as an oasis for patrons young and
old. The project "to put the Melrose Branch back on Melrose" was showcased on July 21st at the
Roanoke Public Library Foundation's Preview and at the Grand Re- opening on July 22nd. Future
patron experiences will be enhanced by the completion of the all- inclusive Kiwanis Centennial
Playground that will be located adjacent to the branch parking lot.
The Gainsboro Branch houses historical documents from that neighborhood and is the center
for many neighborhood functions, including the event held on October 25th, 2018, which honored
Ms. Evelyn Bethel and Ms. Helen Davis for their contributions to historical preservation in Gainsboro.
This popular branch, which was last renovated in 2009 and scheduled for an upgrade or a "refresh" this
year, received a much - needed fresh coat of paint and chair rail. The remainder of the branch refresh,
scheduled to be completed later this year, includes new carpeting and shelving throughout the branch as
well as improvements to the community room, teen room, and children's area. Smaller chairs and a
different furniture arrangement in the Virginia Wiley room should provide more versatility for that
under -used space. The necessity of closing the branch during the rest of the refresh will be determined
by safety considerations for the staff and public.
Jackson Park Branch experienced a name change in February. Based on neighborhood input
and committee recommendations, Roanoke City Council voted to change the name to Behnont Branch
Library on February 19th. Changes to the library website and electronic media were made overnight.
A focal point in the community, this branch offers a wide variety of programs and was a participant in
the "Love SE Festival" last July. Belmont has a large number of students who frequent the library
during after - school hours and feeds an average of 30 students daily during the school year. The adult
and teen area computers provide internet access for many neighborhood patrons and are rarely idle.
Following the completion of the Gainsboro refresh, there is a plan that proposes to enclose both
porches at Belmont to provide needed space for science, art, and crafts as well as additional seating
capacity and electrical service. For the children who view Belmont as a "home away from home,"
these improvements will allow them to continue to acquire valuable computer skills and enhance their
cognitive development in a safe, nurturing environment.
The success of the Raleigh Court renovation is reflected by the significant increase in door
count and circulation numbers. This branch serves a diverse population of adult readers as well as
large numbers of students from kindergarten through high school. Following a school -wide library
card initiative last year, Raleigh Court now serves as the home branch for Wasena Elementary School
families. The staff provides a wide variety of well- attended programs, such as: a popular book club,
evenings featuring blue -grass and jazz, a March Madness film night, and a Unicorn Day celebration.
The branch is also a popular destination for before - and -after school extra - curricular activities,
attracting a crowd of Woodrow Wilson and Patrick Henry students who are served approximately 70
hot meals daily. Library staff members sought to satisfy all the patrons of this library branch through a
cooperative arrangement with Patrick Henry administrators, which resolved issues involving parking
and student behavior.
In January, the planning process to establish a fully automated, stand -alone electronic branch
was launched at a neighborhood meeting in South Roanoke. Preliminary proposals were presented to a
group of citizens; feedback regarding the location of the stand -alone facility was mixed. In March,
revised options were presented for the South Roanoke E- Branch to be located on the median between
the 2200 blocks of Crystal Spring and Richelieu Avenues. The kiosk -like modular center will be the
first of its kind in Virginia and will be viewed as a point of service, where patrons could select and
return library materials or pick up items ordered online. The installation of the new technology is
planned to be completed in 2020.
After the Williamson Road Branch renovation, circulation and door count numbers increased
dramatically. Serving Roanoke's most diverse neighborhood, this branch boasts a large selection of
foreign language titles and hosted two of the "Welcome Roanoke" events in September. Enthusiastic
turn -outs are typical at this branch when special occasions are celebrated with great programs, free
books, or good food. Programming this year included a local talent show; PBS's Clifford, the Red
Dog; and an end -of- school BBQ for students. The "Ride and Read" event in June allowed 500 children
and adults to explore a variety of different vehicles; free books and food were also available to all
comers.
One of the vital resources provided by the Law Branch is the historical Virginia Code, which is
not reliably available online. This year the digital resource changed to LexisNexis, giving the law
library patrons more Virginia information as well as access to a wide range of other library resources.
Although the Roanoke Chapter of the American Bar Association makes an annual contribution
supporting the Law Branch, the cost of necessary materials continues to exceed the budget. The
branch, which is open all day on Monday and until noon the remainder of the work week, continues to
be used regularly by both attorneys and the general public.
The central location of the Main Library in the business district is convenient for people who
live and work downtown; its size makes it an ideal venue for programs that draw large crowds. The
Google event in March, offering individualized internet instruction for both private citizens and
businesses, was very successful. A recent health screening collaboration with Carilion Clinic will allow
citizens more convenient access to preventative care during daytime business hours. New literacy
programs, like the Star City Reads Educational Toy Launch, are often initiated at Main and later
extended to the other branches. As the central repository of invaluable Roanoke historical documents
and photographs, the Virginia Room at Main is a popular venue for genealogy and historical research
and serves as a quiet refuge for study and reflection.
-5-
Collaboration & Recognition
' - Roanoke's public libraries have become increasingly relevant in the lives of Roanoke residents.
A variety of library- sponsored programs at all branches continue to attract citizens young and old.
Some examples include summer and winter reading programs for both children and adults, story hours,
a variety of musical events, literary offerings, arts and crafts workshops, educational and research
seminars, technology instruction, health and fitness classes, celebrations, festivals, and seasonal events.
Many programs were offered at several branches, giving citizens additional opportunities to attend
those events. In addition, the branch libraries often arranged specific events for their neighborhoods.
As in other years, the libraries participated with a number of sponsors for a variety of premiere events:
Star City Reads Festival, the Book City Conversations, the Blue Ridge Marathon, the African -
American Film Festival, the Blue Ridge Literacy Scrabble tournament, Festival in the Park, and Local
Colors.
The strategic alignment of resources have allowed the library system to do more for the
community by working with a number of community partners.
• Mayor's Barbershop Books Initiative: Cooperating barber shops have a selection of children's
books available for viewing by waiting customers. Books are furnished by the library.
• Books on Buses: The library partnership with Valley Metro provides books for children to
read on city buses; books are replenished as needed.
• Feed and Read: This year the Roanoke Public Library expanded its partnership with Feeding
America Southwest Virginia to serve healthful meals to children 18 years of age and
younger at all branches. In the summer, breakfast and lunch were offered, Monday
through Friday, at each branch. During the school year, each branch served hot meals
and snacks daily in the afternoons after school. A total of more than 37,000 meals and
870 snacks were consumed during the period July 1, 2018 to June 30, 2019.
• Show Time: The library partnered with Roanoke City Public Schools to combine the
objectives of the library's summer reading program and RCPS +, Roanoke City
Public School's summer enrichment program.
• Star City Reads: This award - winning, educational campaign focuses on raising the reading
scores of underachieving students to grade level by end of the 3rd grade. The addition
of new partners brought the total number to 35.
• Turn the Page: This local organization encourages parents to read aloud to their children
by providing free books to families whose babies are born at Carilion Roanoke
Memorial Hospital. This non- profit has sponsored a number of successful fund - raisers
and book drives. This year, Turn the Page continued its bi- weekly Saturday morning
program, `Books and Breakfast," at Hurt Park Elementary, where a nutritious meal and
free books were offered to all family members, and expanded to include a second similar
program at Westside Elementary.
• 21st Century After - school Programs: This program offers high quality after - school academic
enrichment for students in a safe, engaging learning environment and provided 6
grant- funded teachers to Roanoke City Public Schools for the 2018- 2019 school year.
As in the past, the library's outstanding efforts were recognized nationally and locally with the
following awards:
• Feed & Read Program — The first All America City Hall of Fame Award from the National
Civic League
• March 29th 2018 Roanoke Times Op -ed by Sheila Umberger - Best Practices Recognition by
Campaign for Grade -Level Reading
• Star City Reads -2017 Pacesetter honors for Star City Reads Coalition by Campaign for
Grade -Level Reading
• Star City Reads Fall Festival 2017 — Best Practices Recognition and Bright Spot Award by
Campaign for Grade -Level Reading
• Megan Muzak — Recipient of the Rev. Dr. Martin Luther King, Jr., Community Service Award
for work on neighborhood programs and research
... - 7 -
Board Recommendations
r,
While the members of the Library Advisory Board understand and honor the financial
constraints and responsibilities that City Council has to other city projects and departments, the Board
respectfully offers these suggestions:
Library renovations have served well as visible neighborhood reinvestments by the City, and
they have the potential to do even more for the neighborhoods if the library branches had
additional staffing resources that would allow time to coordinate partnerships. Due to
recent improvements and expansions to library programs, the influx of young patrons to
our student - friendly, community- oriented libraries has strained the student - library staff
ratio in most locations. Many of these children lack supervision at home after school,
and the libraries offer many of them educational and developmental experiences that
may be lacking in their home setting. With the extended hours at many branches and the
existence of several unfilled positions, the library's personnel resources are overtaxed.
Additional staff and a group of dedicated volunteers would alleviate the strain, helping
to maintain the quality of services as well as a safe environment for all patrons.
2. High quality personnel are difficult to find and even more difficult to retain. Recent
retirements and unexpected resignations have contributed to an alarming turn -over rate
of staff and a personnel shortage. Attracting qualified librarians to Roanoke from the
small national pool of certified librarians is problematic because Roanoke's out -dated
library pay scale has not been reclassed since 2005 and does not reflect the current
market. In order to secure qualified candidates, many of whom have advanced degrees,
the salaries offered to prospective librarians must be competitive both regionally and
nationally, thus enabling these hard - working information specialists to enjoy a
comfortable standard of living in Roanoke while practicing their profession with
expertise and enthusiasm.
3. An active group of volunteers could be taught to handle routine jobs, freeing library
employees to develop and run programs and take care of other duties requiring special
training. However, the current city screening process is difficult for people interested in
volunteer library work due to its plodding pace and reliance on technology that is not
user - friendly. Even Roanoke City teachers, who are already approved to work with
students, must go through the complete volunteer approval procedure. A concerted
effort to streamline the volunteer screening process could result in an increased number
of volunteers for our libraries and, perhaps, other city departments as well.
4. Grounds maintenance at the branch libraries is challenging. Renovated branches have large
areas of newly planted mulch beds which are difficult to maintain without frequent
upkeep or professional landscape services. Budgetary consideration for landscape
maintenance would improve the appearance of the library branches, serving as an
aesthetic model as well as a visual confirmation of the City's commitment to its
neighborhood investment.
The Board strongly requests Council's careful consideration of these recommendations.
Conclusion
.,. Roanoke Public Libraries provide a framework for long -term intellectual growth as well as a
variety of recreational options that enhance the quality of life in the City of Roanoke. Our outstanding
director and staff maximize resources while considering the needs of Roanoke's diverse population.
Using teams of staff members and nurturing partnerships within the community, our modern libraries
serve as incubators for interwoven equity, continually enriching the city and providing residents with
valuable experiences. City Council's continued support of the library system will help the Roanoke's
public libraries serve as democratic community centers, offering multiple opportunities for education,
entertainment, and fellowship for all Roanoke citizens.
M
Library Board Terms of Office
u.....t.... t..:a:At A.,...,:..+..,e.,s Ctftrt:nn nata Cnrlinn note Rdl Torma
Cassy Ammen
08/06/18
08/06/18
06/30/20
0
Erin Ashw II
06/02/14
07/01/14
06/30/20
2
Benjamin Bazak
06/03/13
7/ 1 1
06/30/22
X
Jeanne B II n rf
06/07/10
06/07/1
/21
3
Jane Field
06/06/16
06/07/16
06/30/22
2
Marianne nd e
05/02/11
05/02/11
/30/22
X
Doug Jackson
7/18
07/01/18
08/15/19
X
Grea Johnston
07101/17
07/01/17
6/30/20
0
John Lewis
05/07/1
07/01/18
05/15/19
0
Kina Tower
06/06/11
07/01111
04/24/19
2
Board members may fill an unexpired term and then are eligible to serve three full terms.
2018 -2019 Library Board Attendance
Rfi^ k. r Ann Can no-* KInv _ion Fah Uar dnr Mav .Inn
Ammen
P
X
X
X
X
X
Ashwell
P
X
X
X
X
P
Baz k
X
X
X
X
X
X
Bollendorf
X
X
X
X
X
X
X
X
X
Field
X
X
X
X
X
X
Gandee
X
X
X
X
X
X
X
X
X
X
Jackson
B
X
X
X
Johnston
X
X
B
X
X
X
Lewis
X
P
X
X
X
X
R
E
Tower
X
X
R
E
E
X = Attended P = Phoned in B = Breakfast meeting R = Resigned E = Empty seat
There were no meetings in July and December.
-10-
Star City Reads Partners
Big Brothers Big Sisters of Southwest Virginia
Blue Ridge Literacy
Book City Roanoke
Carilion Pediatric Clinic
Child Health Investment Partnership
City of Roanoke
City of Roanoke Division of Human and Social Services
Congregations in Action
Feeding America Southwest Virginia
Greenvale School
Kids Soar
LifeRing Foundation
Mill Mountain Theatre
Mill Mountain Zoo
Reach Out and Read Roanoke
Roanoke Children's Theatre
Roanoke City Public Schools
Roanoke College
Roanoke Fire -EMS
Roanoke Police Department
Roanoke Public Libraries
Roanoke Public Library Foundation
Roanoke Redevelopment and Housing Authority
Roanoke Refugee Partnership
Roanoke Symphony Orchestra
Smart Beginnings Greater Roanoke
Total Action for Progress —Head Start
Turn the Page
UUCR Reading Seeds
United Way of Roanoke Valley
Valley Metro
Virginia Department of Health / Roanoke City Health Department
Virginia Tech Carilion Research Institute
West End Center for Youth
YMCA of Roanoke Valley
- 11 -
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@7roanokeva.gov
September 4, 2019
Melissa Murray, Secretary
Roanoke Arts Commission
Roanoke, Virginia
Dear Ms. Murray:
CECELIA F. MCCOV, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise you that Betsy Whitney has qualified as a member of the Roanoke Arts
Commission for a term of office ending June 30, 2022.
Sincerely,
Stephanie M. Moon Reyno , M
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Betsy Whitney, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission for a term of office
ending June 30, 2022, according to the best of my ability. (So help me God.)
n Ar
B TSY WHITN Y
The foregoing oath of office was taken, sworn to, and subscribed before me by
Betsy Whitney this lb day of 2019.
Brenda S. Hamilton, Clerk of the Circuit Court
STEPHANIE M. MOON REYNOLDS, MMC
Citv Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: derkCa roanokeva.gov
September 4, 2019
Nicole Ashby, Secretary
Mill Mountain Advisory Board
Roanoke, Virginia
Dear Ms. Ashby:
CECELIA F. MCCOY, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise you that Craig Gill - Walker has qualified as members of the Mill
Mountain Advisory Board to fill the unexpired term of Dan Smith ending June 30, 2021.
Sincerely,
NQ-4;.) toy%
Stephanie M. Moon R Ids, MC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Craig Gill - Walker, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Mill Mountain Advisory Board to fill the
unexpired term of Dan Smith ending June 30, 2021, according to the best of my ability.
(So help me God.)
&Z?O o
CRKIG GILL -WALK R
The foregoing oath of office, was taken, sworn to, and subscribed before me by
Craig Gill - Walker this day of 2019.
Brenda S. Hamilton, Clerk of the Circuit Court
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCa roanokeva.gov
September 4, 2019
Michele Vineyard, Secretary
Personnel and Employment Practices Commission
Roanoke, Virginia
Dear Ms. Vineyard:
CECELIA F. MCCOY, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Depuh City Clerk
This is to advise you that Richard R. Morrison has qualified as a member of the
Personnel and Employment Practices Commission for a three -year term of office ending
June 30, 2022.
Sincerely,
Stephanie M. Moon Reynolds, MC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Richard R. Morrison, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Personnel and Employment Practices
Commission for a three -year term of office ending June 30, 2022, according to the best
of my ability. (So help me God.)
The foregoing oath of office was taken, sworn to, and subscribed before me by Richard
R. Morrison this���ay of/7'Z.! i 2019.
Brenda S. amilton, Clerk of the Circuit Court
-� Clerk
y ,
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkC roanokeva.gov
September 4, 2019
Aisha Johnson
Economic Development Specialist
Roanoke, Virginia
Dear Ms. Johnson:
CECELIA F. MCCOY, CMC
Depute Cite Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise you that Dina Hackley -Hunt has qualified as a member (Citizen at
Large) of the Youth Services Citizen Board for a term of office ending June 30, 2021.
Sincerely,
—U� . � . v
Stephanie M. Moon Reynolds, MC
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Dina Hackley -Hunt, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a Citizen at Large representative of the Youth Services Citizen
Board for a term ending June 30, 2021, according to the best of my ability. (So help me
God.)
The foregoing oath of office was taken, sworn to, and subscribed before me by
Dina Hackley -Hunt this /-L day of 2019.
Brenda S. Hamilton, Clerk of the Circuit Court
(� `e
I'
B , CI rk
STEPHANIE M. MOON REYNOLDS, MNIC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk(;roanokeva.gov
September 4, 2019
Dr. Robert Sandel, President
Virginia Western Community College
Fishburn Hall
3093 Colonial Avenue, S. W.
Roanoke, Virginia 24015
Dear Dr. Sandel:
CECELIA F. MCCOV, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
This is to advise you that Todd Putney has qualified as a City representative of the
Virginia Western Community College Local Advisory Board for a four -year term of office
ending June 30, 2023.
Sincerely,
' a n
ti
Stephanie M. Moon Re ds, C
City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to -wit:
I, Todd Putney do solemnly swear that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a City representative of the Virginia Western Community College Local Advisory
Board for a four -year term of office ending June 30, 2023, according to the best of my
ability. (So help me God). I
1
TODD PUTNEY
The foregoing oath of office was taken, sworn to, and subscribed before me by
Todd Putney thi ? lay o / 2019.
Brenda S. Hamilton, Clerk of the Circuit Court
Clerk
THE HUMBLE -
_HUSTLE
COMPANY
PRETTY Humble Empowerment Youth Program
Providing Real Encouragement to the routh
1. What does PRETTY Humble Empowerment Youth Program do?
-The mission of PRETTY Humble aims to empower and encourage positive self - esteem while
building entrepreneurial skills in young girls. We focus on educating our girls in financial
literacy, entrepreneurship, self - empowerment, and community service.
2. What demographic does PRETTY Humble work with?
- PRETTY Humble Empowerment is geared towards young girls of the
Roanoke Valley, from ages 8-15.
3. When are the Empowerment Meetings?
- Empowerment Meetings are held once a month, with occasional Empowerment Saturdays.
4. Where are the Empowerment Meetings located?
- The PRETTY Humble Empowerment Meetings take place at The Humble Hustle Company
located 601 11th St. in Northwest Roanoke.
5. What is the focus /goal of this program?
-We utilize a three -prong model that consists of empowering, encouraging, and educating. We
empower by providing resources and opportunities that expand the girls' horizons, by placing
them in unfamiliar territories that ultimately pushes them to thrive. We encourage by
providing intentional self - esteem and character building activities. We constantly shower
positive affirmations to groom stronger and more confident young women. We educate by
involving the girls with community programs, community leaders, and businesses owners to
learn about financial literacy, entrepreneurship, self - sufficiency, and hard work. Along with
these tools, we also provide scholarships to our girls for the opportunity to participate in a non-
traditional extra - curricular activity. Lastly, PRETTY Humble strives to give hope and
encouragement to young girls in the Roanoke Valley area, who are often neglected from
positive activities and encouragement.
6. How to get involved?
-To learn more about PRETTY Humble and the nonprofit the
Humble Hustle Company visit the website:
www.thehumblehustle.org/programs
To inquire about the PRETTY Humble Empowerment Youth Program,
Email: PHEmpowers @gmail.com
*To date, PRETTY Humble has provided 8 young ladies with gymnastic scholarships and hosted 15
Empowerment Meetings this year. Parent involvement and community support have been a key factor to the
success of our Empowerment Meetings.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: Presentation Regarding the Pretty Humble Empowerment Group
I would like to sponsor a presentation by Ashley Pannell, representing the Pretty
Humble Empowerment Group, regarding her organization's purpose and
programs.
j; -- ---- -----------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
09 - 03 tq ap"c (3rie j K3
ROANOKE
ARTS COMMISSION
Public Art Work Plan
FY 2020
Ll
Overvi'6
ew
• Approved by the Roanoke Arts Commission (RAC) on
August 27, 2019.
o Major Project - 811/911 Center Sculpture ($25,000)
o Partner Project: Art on the Bus
($3,500)
o Partner Project: South Roanoke Library Kiosk Art
($3,000)
o Partner Project: Stormwater Inlet Art
(SO)
• Project Completion: NEA Challenge - Arches
• Project Completion: Melrose Library Art Dedication
• Ongoing maintenance responsibilities from the
2012 Conservation Study.
811/911 Center
• Place a sculpture at the exterior
entrance of the new facility.
• Hire an artist to produce a work or
purchase an existing work around
themes such as service, safety and
partnership, and care.
• Budget: $25,000 from Percent for Art
Funds
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Art on the Bus
Partner again with Ride Solutions and
Valley Metro to place works from the
collection on city buses in spring 2020
• Hire a writer or artist to ride the buses
and create work from their experience
• Budget: $3,500 from Percent for Art
Funds
OF
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kNs
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-401, � � �ml,
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David Ralr?y
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Kidd,
d, w
WWRIVA
South Roanoke
Library Kiosk
• Partner with Roanoke Public Libraries
in developing the wrap for the South
Roanoke Library Kiosk to be sited in
April 2020
Hire an artist to lead a community-
based design process
• Budget: $3,000 from Percent for Art
Funds
Stormwater Inlet Art
• Partner again with Stormwater to
create original art highlighting the
stormwater system in spring 2020
• Budget: $0 Technical Assistance only
Xk,
I M-Z
Bottles
Cans
-SX171
Summary
Total in Percent for Art Account
FY 2020 Expenses
811/911
Art on the Bus
South Roanoke
Total
Library Kiosk
$110,000
$25,000
$3,500
$3,000
$31,500
Remaining - approximately $80,000
NEA Grant
• The Arches Project brings together four diverse
Roanoke neighborhoods (Norwich, Raleigh Court,
Wasena, Hurt Park and Mt. View) through a
professionally guided public art project under
the Memorial Ave. Bridge.
• Funding committed by National Endowment for
the Arts at $10,000 with $10,000 from the City's
matching account
• We'll extend the grant to September 2020.
WE nee
ALkTlsT,S
+N ARTS
SMGE
ROANOKE
ARTS COMMISSION
ART WORKS,
arts.gov
artinroanoke.c
•
MEETINGS
a s (irow
r ""m
�.rc
• Diversity
• Engagement
OUR •Gathering space
GOALS .Utilitarian
• Story sharing
• Sustainability
• Respect for nature
• Youth
• Difficult conversations
• Greenway gateway
• Engage residents of the Terrace Apartments
• Neighborhood process pilot
ELEMENTS
• Storytelling around diversity
• book giveaway over the course of 4 Saturday sessions
by Roanoke Children's Theater: diversity themes
around ability, race, gender, and socioeconomic
conditions
• Improvement & interpretation of a community
storytelling space.
• High School youth art project led by Dan Kuehl
• Artist led improvements highlighting the sandbox area
led by artist Polly Branch
• Project celebration
The Roanoke Arts
Commission
Thank you for your support of the
Public Art Program
• Questions?
• Request City Council concurrence
in RAC recommendations
r
TRANE,
Energy Performance Contracting
Detailed Technical Audit with
Financial Metrics
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students. Strong Schools. Strong City.
1,
w
0
Roanoke City Council Meeting: September 3, 2019
Gq - 03- 19 Zpw—
�. riir-f ii j 1\fo
01RIngersal Rand.
What is Energy Performance Contracting? Am TRWE
• The implementation of energy conservation measures to
lower utility costs to fund the replacement and upgrades of
aged infrastructure without using capital funds.
• Redirects funds spent on utilities to pay for aged
infrastructure with GUARANTEED SAVINGS while
improving the learning and working environment.
• RCPS has a cashflow positive project from Year 1 and
over the life of the project will realize approximately $3.7
Million in savings
Financial Metrics
$16.8M Performance
Contracting Project
Project paid for with
guaranteed annual energy
savings of $1.3M over 15
years
IJU
1
WM
$3.7M Cash Flow Positive
Project
Project Summary- Broad Scope Aft rAWE
Energy Conservation Measures Facility Upgrades
• LED lighting — Interior /Exterior
• Noel C. Taylor
• Building Automation upgrades and
• Lucy Addison
optimization
• Forest Park
• Variable Frequency Drives on
• RAMS
condenser pumps
• Fishwick
• Condenser Tube Cleaning
• Intelligent Services Monitoring
• Administration Building (May
be addition to contract)
• Low -flow water fixtures
• Deduct meters
• Building envelope Upgrades
• Electric rate optimization
• Demand Response
4
Management
• Energy Reduction Rebates
4
Pre -Work- Summer 2019
OEL TA
Noel C. Taylor
Replacement of entire
HVAC system with VRF
system for individual
classroom control,
AC units with gas heat,
electric heaters.
Lucy Addison
Replacement of failed
chiller and cooling tower,
new pumping
configuration for energy
savings.
�i
rRarvE�
Forest Park
Replacement of aged
rooftop HVAC Units,
split- system heat pumps,
duct heater.
�601, Approved Energy Policy
Schedules and Setpoints
Administrative
Classrooms
7am -4pm, M -F 700 heating,
741 cooling
7am -4pm, M -F 700 heating,
740 cooling
Alow
1'
TRA/VE
551 heating,
850 cooling
550 heating,
850 cooling
Ventilation i 8am -3pm, M -F Ventilation on Ventilation off
6
� Next Steps TMNE
• Approval of Final Project Scope and Financial Metrics
• Preparation of State Contract and Approval from DMME
• Legal Review of State Contract by RCPS
• Modifications of Contract as requested by RCPS
• Final Contract delivered for RCPS approval
• Approval of Financing for Final Contract Scope /Costs
• Executed Contract
• Executed Notice to Proceed (indicates Financing approved)
• Kick -off meeting for Energy Performance Contract
Implementation
• Change Order for Administration HVAC replacement to VRF
ILN
LIU
New Americans
in Roanoke
The Demographic and Economic
Contributions of Immigrants in the Region'
35.2%
of total population growth in
the region was attributable
to immigrants.
•
•
$52mON
went to federal taxes.2
FEDERAL
ill , YOM
GATEWAYS
foi- GROWTH
L
LOCAL
ROANOKE COLORS
New
American sfokfe & bout(
Economy
Between 2012
and 2017, the
immigrant
population in
the region
increased by:
to 11,842.
The overall
population grew b .
1.2 %,
from 214,553
to 217,2
New Americans in Roanoke
Spending Power & Tax Contributions (Continued)
Immigrants in the region also supported federal social programs.
In 2017, they contributed $31.OM to Social Security and $8.3M to Medicare.
23.6%
of immigrants in the
region received Medicare or
Medicaid, compared with
35.0%
of U.S. -born residents in 2017.
IMMIGRANTS
U.S. -BORN
55.6%
of immigrants had private healthcare coverage, while
23.9%
had public healthcare coverage in 2017.
Workforce
Although the foreign -born
SOCIAL SECURITY
$
PRIVATE
PUBLIC
MEDICARE
made up 5.5% of the region's Immigrant shares of the...
overall population, they
represented 6.8% of its working- 5.6% ......... • • • • ....... • . • • ............................ Population
age' population, 6.6% of its
employed labor force, and 11.4% 6.8% ............. ........................Working -age Population
of its STEMS workers in 2017.
6.6% ....... ............................... Employed Labor Force
11.40/0 ................ ...........................STEM Workers
2
New Americans in Roanoke
Workforce (Continued)
Immigrants played a critical role in several key industries in the region. This included:
.............
O GENERAL SERVICES .......... 13.8% Immigrant Share of
jo;--- 132 /0 CONSTRUCTION 13.5% Population:5.5%
of workers in the HOSPITALITY ................ 10.7% no
general services MANUFACTURING .............8.5%
industry were HEALTHCARE ............... 6.0%
foreign -born in 2017.6
PROFESSIONAL SERVICES' ..... 6.0%
Immigrants tended to work in these occupations in the r
SHARE OF IMMIGRANTS WHO WERE COOKS
VLABORERS
ANS & SURGEONS
\ITERS & WAITRESSES
MISC. PERSONAL
APPEARANCE WORI
New Americans in Roanoke
Entrepreneurship
Despite making up 5.5% of the population, immigrants made up 7.3% of the business owners in the region in 2017.
7.3%
Share of entrepreneurs
who were foreign -born
in 2017.
Businesses
Number
in the Region,
Sales
of Paid
2012
Revenue
Employees
AFRICAN
AMERICAN-
$54.2M
557
OWNED
ASIAN -
OWNED
$181.5M
1,745
HISPANIC -
OWNED9
$42.OM
58
Education
Share of the region's population aged 25 or older Share of the region's population aged 25 or older that
that held a bachelor's degree or higher in 2017: held an advanced degree in 2017:
11
NF Arnarirans in Roanoke
Rebecca Chang
PROFESSOR, ROANOKE COLLEGE
Rebecca Chang moved to Roanoke to be with her husband, whom she met
while on a work assignment in the United States. This was in 1990, when few
from mainland China called Virginia home. Her husband had to briefly
travel a few months after she arrived, leaving her alone with her young
daughter. Christmas was approaching, and the pair would walk to the
grocery store.
One day they saw a wreath with white flowers on a front door.
Chang cautiously explained to her four - year -old that someone
had died, which is what this would mean at home, in China.
A few days later, she saw another wreath and, soon, more.
"I thought, What kind of a block is this? Everybody had
somebody die;" she says. "At the time I didn't have much
language, and I was missing home. So I really felt alone:'
It wasn't too long before a nice neighbor brought Chang an
early Christmas gift —a wreath with white flowers. "My mind
just raced," she says. "From there I realized there were so
many things I didn't know."
Chang tells this story to illustrate the immense volume of detail
a new immigrant must absorb when moving to a new place. Those
details can quickly overwhelm someone from another culture.
"In my early years here I felt I was struggling to survive. I
didn't know if I would survive;" she says. "There was no
organization to receive me, and not many people from
mainland China:'
Chang, an electrical engineer in China, hardly
lacked for effort. In Roanoke, she took dozens
of community college classes in a wide range
of subjects, earned a bachelor's degree in
business management and a master's
degree in education, and plans to defend
her PhD this year. At the same time, she
and her husband went into business
together and raised two children—
one is a high school teacher, one
a medical resident —and she also
volunteered. She now teaches at
Roanoke College.
"When you become an immigrant
it's like you're atree being pulled up
by all your roots," she says. "You have
to reroot yourself, and that's a very
complex process"
New Americans in Roanoke
Education (Continued)
✓ • d.
students who were enrolled in
colleges and universities in the
region during the fall of 2015 were
temporary residents 10
Housing Wealth
In 2017,
48.5%
of immigrant
households in
the region owned
their own homes,
compared to
64.8%
of U.S. -born
households.
51.5% of immigrant
households were
renters.
60 $9.9M
local jobs were supported by were spent by international
international students. students in the 2017 -18
academic year."
------ 4.0%
of public school students under
18 were born abroad.
A", IMMIGRANT HOUSEHOLDS
■ 62.2% Lived in Houses
35.4% Lived in Apartments
2.49/6 Lived in Other Types
of Housing
The total property value of
immigrant households:
$
Their total annual
rent paid:
$
M
New Americans in Roanoke
Naturalization
Share of immigrants in the
region who were naturalized
U.S. citizens. This represents
a total of
3,941
immigrants.
Nationally, 49.49/6
of all immigrants are
naturalized.
Refugees
1,963
immigrants were likely refugees
in 2017.12
49.8%
Not Eligible
16.6%
of the foreign -born population
were likely refugees.
Undocumented Immigrants
Amount earned by undocumented
immigrant households in 2017:
$63.6M
After taxes, this leaves them with
$573M in spending power.
--------- Share of immigrants
who were likely eligible
for naturalization. This
represents a total of
2,006
immigrants.
$31M
went to federal taxes.
New Americans in Roanoke
1 Unless otherwise specified, data comes from 5 -year samples
of the American Community Survey from 2012 and 2017
and figures refer to the Roanoke region in Virginia, including
Roanoke County, the City of Roanoke, and the City of Salem.
2 U.S. Congressional Budget Office. 2018. `The Distribution of
Household Income, 2015:'
3 Institute on Taxation and Economic Policy. 2015. "Who Pays?
A Distributional Analysis of the Tax Systems in All Fifty
States."
4 We define working age as 16 -64 years of age.
5 Science, Technology, Engineering, and Math
6 General services include personal services (e.g. laundry
services, barber shops, and repair and maintenance),
religious organizations, social services, and labor unions.
7 Professional services: Most of these industries include
professions that require a degree or a license, such as legal
services, accounting, scientific research, consulting services,
etc.
8 Vigdor, Jacob. 2013. "Immigration and the Revival o
American Cities: From Preserving Manufacturing J
Strengthening the Housing Market." New American
9 2012 Survey of Business Owners, U.S. Census Bureau.
10 Data on total student enrollment in the region is derived,
from the Integrated Postsecondary Education Data System
maintained by the National Center for Education Statistics.
Temporary residents refer to people who are not U.S. citizen
or permanent residents.
11 Economic data is derived from the International
Economic Value Tool maintained by NAFSA, the association
of international educators.
12 New American Economy. 2017. "From Struggle to Resilience:
The Economic Impact of Refugees in America."
H-1
►1j/
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41527 - 090319.
A RESOLUTION authorizing the acceptance of the 2020 Department of Motor Vehicles
Traffic Safety (Selective Enforcement — Alcohol) Grant to the City from the Virginia
Department of Motor Vehicles, and authorizing execution of any required documentation on
behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City of Roanoke hereby accepts the 2020 Department of Motor Vehicles
Traffic Safety (Selective Enforcement — Alcohol) Grant in the amount of $30,944, to be used for
traffic enforcement targeting alcohol impaired drivers. This grant, which requires a $15,472 in-
kind match and includes a voluntary cash match of $2,062 by the City, is more particularly
described in the City Council Agenda Report dated September 3, 2019.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
ATTEST:
W41VA) Y*01 17
j',, W" J.�
City Cle
R -DMV Traffic Safety (Selective Enforcement - Alcohol) Grant 2020 9.319.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41528- 090319.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
an alcohol enforcement traffic safety grant, amending and reordaining certain sections
of the 2019 -2020 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
FICA
Training and Development
Revenues
DMV Alcohol Enforcement FY20 - Grant
DMV Alcohol Enforcement FY20 - Local
35- 640 - 3918 -1003
$ 26,944
35- 640 - 3918 -1120
2,062
35- 640 - 3918 -2044
4,000
35- 640 - 3918 -3918 30,944
35- 640 - 3918 -3919 2,062
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
Ii . % 40-01
City Cierk.
CITY COUNCIL AGENDA REPORT
G~
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: 2020 Department of Motor Vehicles (DMV) Traffic Safety
(Selective Enforcement - Alcohol) Grant
Background:
The Virginia DMV is the administering agency for pass- through funds provided
by the United States Department of Transportation for highway safety projects
in Virginia. The Virginia DMV offers these funds to successful applicants for
activities which improve highway safety in Virginia. The police department
regularly applies for grant funding under this program.
The police department has been awarded $30,944 in funding to be used for
traffic enforcement targeting alcohol impaired drivers. This funding will allow
the Roanoke Police Department to fund overtime traffic enforcement and send
officers to traffic safety training. There is a required 50% in -kind match of
$15,472 associated with this award that will be satisfied through the police
department's expenditure on motor fuel and vehicle operation. The grant
specifically prohibits FICA related to overtime therefore this related necessary
expense will be included as a voluntary cash match of $2,062.
Recommended Action:
Accept the 2020 DMV Traffic Safety (Selective Enforcement - Alcohol) Grant
described above and authorize the City Manager to execute the grant
agreement and any related documents; all such documents to be approved as
to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $33,006 consisting of $30,944 in grant revenue and $2,062 in a
cash match to be transferred from the grant match account and appropriate
funding in the same amount into accounts to be established by the Director of
Finance in the Grant Fund.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Finance
Timothy S. Jones, Chief of Police
2
*Rw! qm FW46 nom
Virginia Department of Motor Vehicles
Pool Office Box 27412
Rlahmond, W91n1a 23269.0001
HIGHWAY SAFETY GRANT AGREEMENT
Purpose: Virginia's Highway Safety Program Subrecipients use this form to certify and assure that they will fully comply with
all terms of the Highway Safety Grant Agreement.
Instructions: Subrecipients must read the contract, complete all applicable information on the first and last page, initial the
subsequent pages, and return all pages to the Department of Motor Vehicles.
This Highway Safety Grant Agreement is entered into between the Virginia Department of Motor Vehicles (hereinafter
,a Henn teas 0 04 # G.n6.n nd %n inin i xi7n and tHa fnllriwinrl'
In performing its responsibilities under this Highway Safety Grant Agreement, the Subrecipient certifies and assures that it will fully
comply with the following:
• Applicable Department regulations and policies and State and Federal laws, regulations, and policies
• Statement of Work and Special Conditions and an Approved Budget, included with this Highway Safety Grant Agreement
• General Terms and Conditions, also included with this Highway Safety Grant Agreement
Subrecipient's signature below indicates that the Subrecipient has read, understands and agrees to fully comply with all terms and
conditions of this Highway Safety Grant Agreement without alteration. This Highway Safety Grant Agreement (hereinafter "Grant
Agreement "), consisting of this certification, the attached Statement of Work and Special Conditions, the attached General Terms
and Conditions, the attached Project Budget, the Subrecipient's proposal and the letter awarding the grant to the Subrecipient
constitutes the entire agreement between the Department and the Subrecipient, supersedes any prior oral or written agreement
between the parties and may not be modified except by written agreement as provided herein. Where any conflict arises between
terms, the following is the order of governance of one term over another: (1) applicable Department regulations and policies, except
where superseded by Federal laws, regulations, or policies; (2) applicable State laws, regulations, and policies, except where
superseded by Federal laws, regulations, or policies: (3) applicable Federal laws, regulations, and policies; (4) Statement of Work
and Special Conditions; (5) General Terms and Conditions; (6) Project Budget; (7) Subrecipient's proposal; and (8) grant award
letter. Subrecipient certifies that this grant does not include research and development.
I SIGNATURES OF AUTHORIZED APPROVING OFFICIALS
For Subrecipient:
Name and Title of Project Director (print)
Signature Wjw Date
Subrecipient's DUNS Number
Does your locality/legal entity expend $750,000 or more annually
in total federal funds? (check one) Yes No
Name and Title of Authorized Approving Official (print)
Signature Date
For Virginia Department of Motor Vehicles:
John Saunders
Director, Virginia Highway Safety Office (print)
_ .__..._...._._._
Signature Date
Subrecipient:
Federal Award Identification Number (FAIN):
Roanoke City
69A37518300001
Project Title: Selective Enforcement - Alcohol
Project Number: 154AL- 2020 - 50355 -20355
CFDA Number: 20.607
CFDA Name: National Priority Safety Programs
Grant Award Amount: $ 30,944.00
Total Federal Funds ObNs )bfi s d $ 3 9
Total Federal Funds �bli aced 5 30,944.00
Period of Performance:
Source of funds obligated to this award:
From October 1, 2019, or the date the Highway Safety Grant
Agreement is signed by the Director, Virginia Highway Safety Office
(whichever is later) through September 30, 2020. Allow 21 days for
the Department to complete its review and signature. FINAL
VOUCHER IS DUE ON OR BEFORE NOVEMBER 5,2
U.S. Department of Transportation
National Highway Traffic Safety Administration (NHTSA)
Date of Award Letter from NHTSA: September 30, 2019
In performing its responsibilities under this Highway Safety Grant Agreement, the Subrecipient certifies and assures that it will fully
comply with the following:
• Applicable Department regulations and policies and State and Federal laws, regulations, and policies
• Statement of Work and Special Conditions and an Approved Budget, included with this Highway Safety Grant Agreement
• General Terms and Conditions, also included with this Highway Safety Grant Agreement
Subrecipient's signature below indicates that the Subrecipient has read, understands and agrees to fully comply with all terms and
conditions of this Highway Safety Grant Agreement without alteration. This Highway Safety Grant Agreement (hereinafter "Grant
Agreement "), consisting of this certification, the attached Statement of Work and Special Conditions, the attached General Terms
and Conditions, the attached Project Budget, the Subrecipient's proposal and the letter awarding the grant to the Subrecipient
constitutes the entire agreement between the Department and the Subrecipient, supersedes any prior oral or written agreement
between the parties and may not be modified except by written agreement as provided herein. Where any conflict arises between
terms, the following is the order of governance of one term over another: (1) applicable Department regulations and policies, except
where superseded by Federal laws, regulations, or policies; (2) applicable State laws, regulations, and policies, except where
superseded by Federal laws, regulations, or policies: (3) applicable Federal laws, regulations, and policies; (4) Statement of Work
and Special Conditions; (5) General Terms and Conditions; (6) Project Budget; (7) Subrecipient's proposal; and (8) grant award
letter. Subrecipient certifies that this grant does not include research and development.
I SIGNATURES OF AUTHORIZED APPROVING OFFICIALS
For Subrecipient:
Name and Title of Project Director (print)
Signature Wjw Date
Subrecipient's DUNS Number
Does your locality/legal entity expend $750,000 or more annually
in total federal funds? (check one) Yes No
Name and Title of Authorized Approving Official (print)
Signature Date
For Virginia Department of Motor Vehicles:
John Saunders
Director, Virginia Highway Safety Office (print)
_ .__..._...._._._
Signature Date
68MV
Department of Motor Vehicles
Grant Budget Lines
154AL -2020 - 50355 - 20355 - Roanoke City PM: Steven Williams
Category tine Item Desc
Personnel Approx. 462 hoursof overtime at $32.00 per hour
Training / Travel 4 officers to attend VAHSO approved training in 2020
Matching Funds Fuel and Vehicle Maintenance
Project Director Initials
Individual
Total
Qty Cost
Cost
842 3100
26,944.00
4 1,000.00
4,000.00
1 15,472.00
15,472.00
Total:
46,416.00
Date Run: 22-JUL -2019
Date
Fed Fund
Matching
Amount
Funds
26,944.00
000
4,000.00
000
0.00
15,472 00
30,944.00
15,472.00E
eo
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41529- 090319.
A RESOLUTION authorizing the acceptance of the 2020 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Occupant Protection) Grant to the City from the
Virginia Department of Motor Vehicles, and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the 2020 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Occupant Protection) Grant in the amount of $12,352, to
be used for traffic enforcement targeting occupant protection. This grant, which requires a
$6,176 in -kind match and includes a voluntary cash match of $945 by the City, is more
particularly described in the City Council Agenda Report dated September 3, 2019.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
ATTEST:
-44 ryi rvi tm no 44---
City Clerk
R -DMV Traffic Safety (Selective Enforcement - Occupant Protection) Grant 2020 9.3.I9.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41530 - 090319.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
an occupant protection traffic safety grant, amending and reordaining certain sections of
the 2019 -2020 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
FICA
Revenues
DMV Occupant Protection FY20 - Grant
DMV Occupant Protection FY20 - Local
35- 640 - 3914 -1003 $ 12,352
35- 640 - 3914 -1120 945
35- 640 - 3914 -3914 12,352
35- 640 - 3914 -3915 945
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
i^n. h I #" hLA�'
City Clerk.
k1 CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: 2020 Department of Motor Vehicles (DMV) Traffic Safety
(Selective Enforcement - Occupant Protection) Grant
Background:
The Virginia DMV is the administering agency for pass- through funds provided
by the United States Department of Transportation for highway safety projects
in Virginia. The Virginia DMV offers these funds to successful applicants for
activities which improve highway safety in Virginia. The police department
regularly applies for grant funding under this program.
The police department has been awarded $12,352 in funding to be used for
traffic enforcement targeting occupant protection. This funding will allow the
Roanoke Police Department to fund overtime traffic enforcement. There is a
required 50% in -kind match of $6,176 associated with this award that will be
satisfied through the police department's expenditure on motor fuel and
vehicle operation. The grant prohibits FICA related to overtime therefore this
related necessary expense will be included as a voluntary cash match of $945.
Recommended Action:
Accept the 2020 DMV Traffic Safety (Selective Enforcement - Occupant
Protection) Grant described above and authorize the City Manager to execute
the grant agreement and any related documents; all such documents to be
approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $13,297 consisting of $12,352 in grant revenue and $945 in a
cash match to be transferred from the grant match account and appropriate
funding in the same amount into accounts to be established by the Director of
Finance in the Grant Fund.
---- ---------------- - - - - --
Robert S. Cowell, ,Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Finance
Timothy S. hones, Chief of Police
2
F��yIV&d. com HIGHWAY SAFETY GRANT AGREEMENT
Virginia Department of Motor Vehicles
Post Office Box 27112
Richmond, Virginia 23288 -0001
Purpose: Virginia's Highway Safety Program Subrecipients use this form to certify and assure that they will fully comply with
all terms of the Highway Safety Grant Agreement.
Instructions: Subrecipients must read the contract, complete all applicable information on the first and last page, initial the
subsequent pages, and return all pages to the Department of Motor Vehicles.
This Highway Safety Grant Agreement is entered into between the Virginia Department of Motor Vehicles (hereinafter
"Rartmen!"),,,?300 West Broad Street Richmond Vi r inia 23220 and the following:
Subreciplent: Federal Award Identification Number (FAIN):
_Roanoke Ci 69A37519300004
Project Title: Selective Enforcement - Occupant Protection Project Number: FOP- 2020 -50359 -20359
CFDA Number: 20600 Grant Award Amount: $12,352.00
Federal Funds Obligated S 12,352 00
CFDA Name: National Priority Safety Programs Total Federal Funds Obh.;ated $ 12:352 00
Period of Performance: Source of funds obligated to this award:
From October 1, 2019, or the date the Highway Safety Grant U.S, Department of Transportation
Agreement is signed by the Director, Virginia Highway Safety Office National Highway Traffic Safety Administration (NHTSA)
(whichever is later) through September 30, 2020. Allow 21 days for
the Department to complete its review and signature, FINAL Date of Award Letter from NHTSA: September 30, 2019
VOUCHER IS DUE ON OR BEFORE NOVEMBER 5 2020.
In performing its responsibilities under this Highway Safety Grant Agreement, the Subrecipient certifies and assures that it will fully
comply with the following:
. Applicable Department regulations and policies and State and Federal laws, regulations, and policies
• Statement of Work and Special Conditions and an Approved Budget, included with this Highway Safety Grant Agreement
• General Terms and Conditions, also included with this Highway Safety Grant Agreement
Subrecipient's signature below indicates that the Subrecipient has read, understands and agrees to fully comply with all terms and
conditions of this Highway Safety Grant Agreement without alteration. This Highway Safety Grant Agreement (hereinafter "Grant
Agreement ), consisting of this certification, the attached Statement of Work and Special Conditions, the attached General Terms
and Conditions, the attached Project Budget, the Subrecipient's proposal and the letter awarding the grant to the Subrecipient
constitutes the entire agreement between the Department and the Subrecipient, supersedes any prior oral or written agreement
between the parties and may not be modified except by written agreement as provided herein. Where any conflict arises between
terms, the following is the order of governance of one term over another: (1) applicable Department regulations and policies, except
where superseded by Federal taws, regulations, or policies; (2) applicable State laws, regulations, and policies, except where
superseded by Federal laws, regulations, or policies; (3) applicable Federal laws, regulations, and policies; (4) Statement of Work
and Special Conditions; (5) General Terms and Conditions; (6) Project Budget; (7) Subrecipient's proposal; and (8) grant award
letter, Subrecipient certifies that this grant does not include research and development.
SIGNATURES OF AUTHORIZED APPROVING OFFICIALS
For Subrecipient: For Virginia Department of Motor Vehicles:
Name and Title of Project Director (print) _.
Signature Date
Subrecipient's DUNS Number
Does your IocalityAegal entity expend $750,000 or more annually
in total federal funds? (check one) Yes No
Name and Title of orized AuthApproving Official (print)
Signature Date
John Saunders
Director, Virginia Highway Safety Office (print)
Signature
Date
eamv
Department of Motor Vehicles
Grant Budget Lines
FOP -2020 - 50359 - 20359. Roanoke City PM: Steven Williams
Category Line Item Desc
Personnel Approx 386hrs over time at $32.00 per hour
Matching Funds Fuel and Vehicle Maintenance
Project Director Initials
Individual
Qty Cost
386 3200
1 6,176.00
Total:
Date Run: 22-JUL -2019
Date
Total
Fed Fund
Matching,
Cost
Amount
Funds`
12,352.00
12,352.00
0.00
6,176.00
0.00
6;176 00
18,528.00
12,352.00
6,176.00
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41531- 090319.
A RESOLUTION authorizing the acceptance of the 2020 Department of Motor Vehicles
Traffic Safety (Selective Enforcement — Speed) Grant to the City from the Virginia Department
of Motor Vehicles, and authorizing execution of any required documentation on behalf of the
City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the 2019 Department of Motor Vehicles
Traffic Safety (Selective Enforcement — Speed) Grant in the amount of $14,784, to be used for
traffic enforcement targeting drivers who are speeding. This grant, which requires a $7,392 in-
kind match and includes a voluntary cash match of $1,131 by the City, such being more
particularly described in the City Council Agenda Report dated September 3, 2019.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
*�ATTEST: OA�W
-� n City 6 Clerk
R -DMV Traffic Safety (Selective Enforcement - Speed) Grant 2020 9.3.19.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41532- 090319.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
a speed enforcement traffic safety grant, amending and reordaining certain sections of
the 2019 -2020 Grant Fund Appropriations, and dispensing with the second reading by
title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
FICA
Revenues
DMV Speed FY20 - Grant
DMV Speed FY20 - Local
35- 640 - 3916 -1003 $ 14,784
35- 640 - 3916 -1120 1,131
35- 640 - 3916 -3916 14,784
35- 640 - 3916 -3917 1,131
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
• ��Tt
�' ° "�
City Clerk.
REPORT CITY COUNCIL AGENDA
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: 2020 Department of Motor Vehicles (DMV) Traffic Safety
(Selective Enforcement - Speed) Grant
Background:
The Virginia DMV is the administering agency for pass- through funds provided
by the United States Department of Transportation for highway safety projects
in Virginia. The Virginia DMV offers these funds to successful applicants for
activities which improve highway safety in Virginia. The police department
regularly applies for grant funding under this program.
The police department has been awarded $14,784 in funding to be used for
traffic enforcement targeting drivers who are speeding. This funding will allow
the Roanoke Police Department to fund overtime traffic enforcement. There is a
required 50% in -kind match of $7,392 associated with this award that will be
satisfied through the police department's expenditure on motor fuel and
vehicle operation. The grant specifically prohibits FICA related to overtime
therefore this related necessary expense will be included as a voluntary cash
match of $1 ,1 31 .
Recommended Action:
Accept the 2020 DMV Traffic Safety (Selective Enforcement - Speed) Grant
described above and authorize the City Manager to execute the grant
agreement and any related documents; all such documents to be approved as
to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $1 5,91 5 consisting of $14,784 in grant revenue and $1,131 in a
cash match to be transferred from the grant match account and appropriate
funding in the same amount into an account to be established by the Director
of Finance in the Grant Fund.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Finance
Timothy S. Jones, Chief of Police
r,
�iamrN &#.Com
Virginia Department of Motor Vehicles
Post Ofrics Box 27412
Richmond. Virginia 23289.0001
HIGHWAY SAFETY GRANT AGREEMENT
Purpose: Virginia's Highway Safety Program Subrecipients use this form to certify and assure that they will fully comply with
all terms of the Highway Safety Grant Agreement.
Instructions: Subrecipients must read the contract, complete all applicable information on the first and last page, initial the
subsequent pages, and return all pages to the Department of Motor Vehicles,
This Highway Safety Grant Agreement is entered into between the Virginia Department of Motor Vehicles (hereinafter
"nernarfinent "1 23nn Went Rroad Street_ Richmond. Virginia 23220. and the following_
Subrecipient:
Federal Award Identification Number (FAIN):
Roanoke City
69A37519300004
Project Title: Selective Enforcement - Speed
Pro'ect Number; FSC- 2020.50358 -20358
CFDA Number: 20.600
Grant Award Amount: $ 14,784.00
CFDA Name: National Priority Safety Programs
f=ederal Funds Obligated S 14,784 00
Total Federal Funds Obligated $ 14,784 00
Period of Performance:
Source of funds obligated to this award:
From October 1, 2019, or the date the Highway Safety Grant
U.S. Department of Transportation
Agreement is signed by the Director, Virginia Highway Safety Office
National Highway Traffic Safety Administration (NHTSA)
(whichever is later) through September 30, 2020. Allow 21 days for
the Department to complete its review and signature. FINAL
Date of Award Letter from NHTSA: September 30, 2019
VOUCHER IS DUE ON OR BEFORE NOVEMBER 5, 2020.
In performing its responsibilities under this Highway Safety Grant Agreement, the Subrecipient certifies and assures that it will fully
comply with the following:
e Applicable Department regulations and policies and State and Federal laws, regulations, and policies
Statement of Work and Special Conditions and an Approved Budget, included with this Highway Safety Grant Agreement
General Terms and Conditions, also included with this Highway Safety Grant Agreement
Subrecipient's signature below indicates that the Subrecipient has read, understands and agrees to fully comply with all terms and
conditions of this Highway Safety Grant Agreement without alteration. This Highway Safety Grant Agreement (hereinafter "Grant
Agreement "), consisting of this certification, the attached Statement of Work and Special Conditions, the attached General Terms
and Conditions, the attached Project Budget, the Subrecipient's proposal and the letter awarding the grant to the Subrecipient
constitutes the entire agreement between the Department and the Subrecipient, supersedes any prior oral or written agreement
between the parties and may not be modified except by written agreement as provided herein. Where any conflict arises betyieen
terms, the following is the order of governance of one term over another: (1) applicable Department regulations and policies, except
where superseded by Federal laws, regulations, or policies; (2) applicable State laws, regulations, and policies, except where
superseded by Federal laws, regulations, or policies; (3) applicable Federal laws, regulations, and policies; (4) Statement of Work
and Special Conditions; (5) General Terms and Conditions; (6) Project Budget; (7) Subrecipient's proposal; and (8) grant award
letter, Subrecipient certifies that this grant does not include research and development.
SIGNATURES OF AUTHORIZED APPROVING OFFICIALS
For Subrecipient:
Name and Title of Project Director (print)
Signature
Subrecipient's DUNS Number
For Virginia Department of Motor Vehicles:
John Saunders
Director, Virginia Highway Safety Office (print)
Date Signature
Does your localityllegal entity expend $750,000 or more annually
in total federal funds? (check one) Yes No
Name and Title of Authorized Approving Official (print)
Signature '— Date
Date
011ozzly
FSC -2020 - 50358 - 20358 - Roanoke City
Category
Personnel
Matching Funds
Department of Motor Vehicles
Grant Budget Lines
PM: Steven Williams
Line Item Desc
Approximately 462 hours of OT at $32.00 per hour
Fuel and Vehicle Maintenance
Project Director Initials
Individual
Qty Cost
462 3200
1 7,392-00
Total:
Date Run: 22-JUL -2019
Date
Total
Fed Fund
Matching;
Cost
Amount
Funds
14,784.00
14,784.00
0.00
7,392.00
000
7,39200
22,176.00
14,784.00
7,392.00
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41533 - 090319.
A RESOLUTION authorizing the acceptance of the 2020 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Pedestrian Bicycle Safety) Grant to the City from the
Virginia Department of Motor Vehicles, and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the 2020 Department of Motor Vehicles
Traffic Safety (Selective Enforcement - Pedestrian Bicycle Safety) Grant in the amount of
$3,840, to be used for dealing with pedestrian and bicycle safety. This grant, which requires a
$1,920 in -kind match and a voluntary cash match of $294 by the City, is more particularly
described in the City Council Agenda Report dated September 3, 2019.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any documents setting forth the conditions of the grant in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required by the Virginia Department of Motor Vehicles, in connection with the
application and acceptance of the foregoing grant.
ATTEST:
City Clerk
R -DMV Traffic Safety (Selective Enforcement - Pedestrian Bicycle Safety) Grant 2020 9.3.19.doc
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41534 - 090319.
AN ORDINANCE to appropriate funding from the U.S. Department of
Transportation through the Commonwealth of Virginia Department of Motor Vehicles for
a pedestrian and bicycle traffic safety grant, amending and reordaining certain sections
of the 2019 -2020 Grant Fund Appropriations, and dispensing with the second reading
by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Overtime Wages
FICA
Revenues
DMV Pedestrian /Bike FY20 - Grant
DMV Pedestrian /Bike FY20 - Local
35- 640 - 3920 -1003 $ 3,840
35- 640 - 3920 -1120 294
35- 640 - 3920 -3920 3,840
35- 640 - 3920 -3921 294
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
(T1 •�
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: 2020 Department of Motor Vehicles (DMV) Traffic Safety
(Selective Enforcement - Pedestrian Bicycle Safety) Grant
Background:
The Virginia DMV is the administering agency for pass- through funds provided
by the United States Department of Transportation for highway safety projects
in Virginia. The Virginia DMV offers these funds to successful applicants for
activities which improve highway safety in Virginia. The police department
regularly applies for grant funding under this program.
The police department has been awarded $3,840 in funding to be used for
traffic enforcement targeting drivers who are speeding. This funding will allow
the Roanoke Police Department to fund overtime traffic enforcement. There is a
required 50% in -kind match of $1,920 associated with this award that will be
satisfied through the police department's expenditure on motor fuel and
vehicle operation. The grant specifically prohibits FICA related to overtime
therefore this related necessary expense will be included as a voluntary cash
match of $294.
Recommended Action:
Accept the 2020 DMV Traffic Safety (Selective Enforcement - Speed) Grant
described above and authorize the City Manager to execute the grant
agreement and any related documents; all such documents to be approved as
to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $4,134 consisting of $3,840 in grant revenue and $294 in a cash
match to be transferred from the grant match account and appropriate funding
in the same amount into an account to be established by the Director of
Finance in the Grant Fund.
0 -------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager
Amelia C. Merchant, Director of Finance
Timothy S. hones, Chief of Police
2
46i !gmyNoW com HIGHWAY SAFETY GRANT AGREEMENT
Virginia Depadmsnl of Motor Vehicles
Post Office Box 27412
Richmond, Virginia 23269 -0001
Purpose: Virginia's Highway Safety Program Subrecipienls use this form to certify and assure that they will fully comply with
all terms of the Highway Safety Grant Agreement,
Instructions: Subrecipients must read the contract, complete all applicable information on the first and last page, initial the
subsequent pages, and return all pages to the Department of Motor Vehicles.
This Highway Safety Grant Agreement is entered into between the Virginia Department of Motor Vehicles (hereinafter
"De artment" 2300 West Broad Street, Richmond, Virginia 23220 and the followin
FSubrecipient: Federal Award Identification Number (FAIN):
CFDA Number: 20.600
CFDA Name: National Priority Safety Programs
Period of Performance:
From October 1, 2019, or the date the Highway Safety Grant
Agreement is signed by the Director, Virginia Highway Safety Office
(whichever is later) through September 30, 2020. Allow 21 days for
the Department to complete its review and signature. FINAL
VOUCHER IS DUE ON OR BEFORE NOVEMBER 5, 2020,
Protect Number: FPS - 2020 -503tK
Grant Award Amount: $ 3,840.00
Federal Funds Obligated: S 3,840.00
Source of funds obligated to this award:
U.S. Department of Transportation
National Highway Traffic Safety Administration
Date of Award Letter from NHTSA: September 30, 2019
In performing its responsibilities under this Highway Safety Grant Agreement, the Subrecipient certifies and assures that it will fully
comply with the following:
. Applicable Department regulations and policies and State and Federal laws, regulations, and policies
. Statement of Work and Special Conditions and an Approved Budget, included with this Highway Safety Grant Agreement
• General Terms and Conditions, also included with this Highway Safety Grant Agreement
Subrecipient's signature below indicates that the Subrecipient has read, understands and agrees to fully comply with all terms and
conditions of this Highway Safety Grant Agreement without alteration. This Highway Safety Grant Agreement (hereinafter "Grant
Agreement"), consisting of this certification„ the attached Statement of Work and Special Conditions, the attached General Terms
and Conditions, the attached Project Budget, the Subreciplent's proposal and the letter awarding the grant to the Subrecipient
constitutes the entire agreement between the Department and the Subrecipient, supersedes any prior oral or written agreement
between the parties and may not be modified except by written agreement as provided herein. Where any conflict arises between
terms, the following is the order of governance of one term over another: (1) applicable Department regulations and policies, except
where superseded by Federal laws, regulations, or policies; (2) applicable State laws, regulations, and policies, except where
superseded by Federal laws, regulations, or policies; (3) applicable Federal laws, regulations, and policies; (4) Statement of Work
and Special Condit(ons; (5) General Terms and Conditions; (6) Project Budget; (7) Subrecipient's proposal; and (8) grant award
letter. Subrecipient certifies that this grant does not Include research and development.
SIGNATURES OF AUTHORIZED APPROVING OFFICIALS
For Subrecipient:
For Virginia Department of Motor Vehicles:
John Saunders
Name and Title of Project Director (print) Director, Virginia Highway Safety Office (print)
Signature Date Signature Date
Subrecipient's DUNS Number
Does your localiityllegal entity expend $750,000 or more annually
in total federal funds? (check one) Yes No
Name and Title of Authorized Approving Official (print)
Signature Date
FPS -2020 - 50360 - 20360 - Roanoke City
Department of Motor Vehicles
Grant Budget Lines
PM: Steven Williams
Category Line Item Desc
Personnel Approx 120 hours of overtime at $32 00 per hour
Matching Funds Fuel and vehicle maintenance
Project Director Initials
Individual
Qty Cost
120 32,00
1 1,92000
Total:
Date Run: 22-JUL -2019
Date
Total
Fed Fund
Matching
Cost
Amount
Funds
3,84000
3,840.00
0.00
1,92000
0.00
1,920.00
5,760.00
3,640.00
1,920.00
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41535 - 090319.
A RESOLUTION accepting the Rescue Squad Assistance Fund grant made to the City by
the Virginia Department of Health, Office of Emergency Medical Services, and authorizing
execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
The City of Roanoke does hereby accept the Rescue Squad Assistance Fund grant
made to the City by the Virginia Department of Health, Office of Emergency Medical Services,
in the amount of $90,000, with a local match of $90,000, making the total funding in the amount
of $180,000, to be used to purchase an ambulance, as more particularly described in the City
Council Agenda Report dated September 3, 2019.
2. The City Manager is hereby authorized to execute and file, on behalf of the City,
any necessary documents to accept the grant, in a form approved by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's acceptance of this grant.
R- Rescue Squad Assistance Fund (RSAF) Grant 9.3.19.doc
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41536- 090319.
AN ORDINANCE to appropriate funding from the Commonwealth of Virginia
for the Rescue Squad Assistance Fund (RSAF) Grant, amending and reordaining
certain sections of the 2019 -2020 General Fund and Grant Fund Appropriations, and
dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2019 -2020 General Fund and Grant Fund Appropriations be, and the
same are hereby, amended and reordained to read and provide as follows:
General Fund
Appropriations
Transfers to Grant Fund
Vehicular Equipment
Grant Fund
Appropriations
Vehicular Equipment
Revenues
RSAF Equipment FY20 — State
RSAF Equipment FY20 — Local
01- 250 - 9310 -9535 $ 90,000
01- 440 - 2642 -9010 (90,000)
35- 520 - 3724 -9010 180,000
35- 520 - 3724 -3724 90,000
35- 520 - 3724 -3725 90,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
h� 40)
` i
City Clerk. �
• ' P7
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: Rescue Squad Assistance Fund (RSAF) Grant Acceptance
Background:
The Virginia Department of Health, Office of Emergency Medical Services
administers a Rescue Squad Assistance Fund (RSAF) grant program that is
awarded twice annually. Roanoke Fire -EMS applied for this grant in order to
purchase an ambulance with a total cost of $180,000.
On duly 1, 2019, the State Office of Emergency Medical Services awarded
Roanoke Fire -EMS a grant of $90,000 towards the purchase of an ambulance.
This grant requires a 50/50 match from the City of Roanoke. The match of
$90,000 will be provided from Fleet Replacement, for a total of $180,000.
Considerations:
City Council action is needed to formally accept and appropriate these funds,
and authorize the Director of Finance to establish revenue estimates and
appropriations to purchase the equipment and supplies in accordance with the
provisions of this grant.
Recommended Action:
Accept the grant as described above and authorize the City Manager to execute
any required grant agreements or documents, such documents to be approved
as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the grant fund for State funds in the amount of $90,000. Transfer funding in
the amount of $90,000 from Fleet Replacement to provide local funding into
accounts to be established in the Grant Fund by the Director of Finance.
---- ---------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
2
L/
11-6
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41537 - 090319.
A RESOLUTION authorizing the acceptance of the FY 2020 Virginia Department of
Transportation (VDOT) Primary Extension funding for the paving of Liberty Road, N.E. from
Hollins Road, N.E. to Plantation Road, N.E. and Plantation Road, N.E. from Liberty Road, N.E. to
Whiteside Street, N.E., Roanoke, Virginia; authorizing the City Manager to execute a Standard
Project Administration Agreement and Appendix A documents with VDOT; and authorizing the City
Manager to provide any additional information, execute any necessary additional documents, and to
take any necessary actions to obtain, accept, receive, implement, use, and administer the above
mentioned funds.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the FY 2020 VDOT Primary Extension funding
in the amount of $190,000, which requires no local match, for the paving of Liberty Road, N.E. from
Hollins Road, N.E. to Plantation Road, N.E. and Plantation Road, N.E. from Liberty Road, N.E. to
Whiteside Street, N.E., Roanoke, Virginia, all as more particularly set forth in the City Council
Agenda Report dated September 3, 2019.
2. The City Manager is hereby authorized to execute a Standard Project Administration
Agreement and Appendix A documents for the paving of Liberty Road, N.E. from Hollins Road,
N.E. to Plantation Road, N.E. and Plantation Road, N.E. from Liberty Road, N.E. to Whiteside
Street, N.E., Roanoke, Virginia, with VDOT, in a form substantially similar to the one attached to
R -VDOT Primary Extension funding- FY2020 (9.3.19) 1
the City Council Agenda Report referred to above, and any other documents necessary to accept the
above mentioned funds, such documents to be approved as to form by the City Attorney.
3. The City Manager is further authorized to provide any additional information, to
execute any necessary additional documents, and to take any necessary actions in order to obtain,
accept, receive, implement, use, and administer the VDOT funds mentioned above, any such
additional documents to be approved as to form by the City Attorney.
4. The City of Roanoke hereby agrees to commit to its share of the total cost for
preliminary engineering, right -of -way and construction of the projects in accordance with the project
financial documents.
ATTEST:
del
City Clerk.
R -VDOT Primary Extension funding- FY2020 (9.3.19) 2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41538 - 090319.
AN ORDINANCE to appropriate funding from the Virginia Department of
Transportation for Capital Street Paving projects, amending and reordaining certain
sections of the 2019 -2020 Capital Projects Fund Appropriations and dispensing with the
second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2019 -2020 Capital Projects Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Capital Projects Fund
Appropriations
Appropriated from State Grant Funds 08- 530 - 9262 -9007 $ 190,000
Revenues
VDOT — Capital Street Paving FY20 08- 530 - 9262 -9262 190,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: Acceptance of FY 2020 VDOT Funding -
Authorization and Appropriation of Funds
Background:
In 2014, the General Assembly passed legislation providing that State primary
routes maintained by municipalities can receive a portion of the reconstruction
and paving allocations previously only distributed to Interstates and state -
maintained primary roads.
Considerations:
The City of Roanoke applied for funds through this program and has been
awarded $190,000 for the paving of Liberty Road from Hollins Road to
Plantation Road and Plantation Road from Liberty Road to Whiteside Street.
Recommended Action:
Accept VDOT's award of funds for paving in the total amount of $190,000.
Authorize the City Manager to execute the project administration agreement
and appendices and to take such further actions and execute . such further
documents as may be necessary to obtain, accept, implement, administer, and
use such funds as referred to above.
Adopt the accompanying Budget Ordinance to establish revenue estimates for
the primary extension funds in the amount of $190,000 and appropriate
funding in the same amount to the Capital Street Paving FY20 account, # 08-
530 -9262.
Commit to funding the city's local share of preliminary engineering, right of
way, and construction (as applicable) of the project under agreement with the
Virginia Department of Transportation in accordance with the project financial
documents.
-- ----------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia Merchant, Director of Finance
Mark D. Jamison, P.E., Transportation Division Manager
2
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41539- 090319.
A RESOLUTION supporting an application and authorizing the City Manager to submit
such application to the Virginia Department of Transportation (VDOT) for FY 21 Transportation
Alternatives Program Funds for the improvements to bicycle and pedestrian infrastructure in the
vicinity along the 91" Street, S.E. corridor from Jamison Avenue, S.E. to Montrose Avenue, S.E.,
Roanoke, Virginia; and authorizing the City Manager to take certain actions in connection with
such Project.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
City Council hereby supports an application to VDOT for $625,000 to support the
improvements to bicycle and pedestrian infrastructure in the vicinity along the 9t" Street, S.E.
corridor from Jamison Avenue, S.E. to Montrose Avenue, S.E., Roanoke, Virginia. The City
acknowledges that the required 20% local match is $125,000, and that the funds are being
provided through the City's annual paving program, as more particularly described in the City
Council Agenda Report dated September 3, 2019.
2. The City Manager is hereby authorized to submit an application to VDOT for the
above Project to obtain the above funds from the FY 21 Transportation Alternatives Program
funds, with such application being approved as to form by the City Attorney.
3. The City Manager is further authorized to take any such further actions and
execute such further documents, approved as to form by the City Attorney, as may be necessary
to submit the above application and to furnish such additional information as may be required for
such application.
ATTEST:
ro
Ciry Clerk
R -VDOT Transportation Alternatives Grant Application for FY21.(9.3.19)
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: Authorizing Request for Virginia Department of Transportation FY21
Transportation Alternatives Program Funds
Background:
The Virginia Department of Transportation (VDOT) Transportation Alternatives (TA)
Program provides funding for programs and projects, including greenways, bicycle,
pedestrian, and transit projects for improving non - driver access to public transportation
and enhanced mobility, community improvement activities, and environmental
mitigation. These funds require a 20% local fund match.
Considerations:
The City is proposing multimodal improvements along the 9` Street S.E. corridor from
.Jamison Avenue to Montrose Avenue. Improvements will include pedestrian crosswalks,
accessible curb ramps, pedestrian signals and push buttons, crosswalk beacons, bus
shelters, repaving and the addition of bicycle lanes. The total project is estimated to
cost $625,000, comprised of $500,000 in TA funds and the required 20% local fund
match of $125,000, which is provided through the City's annual paving program.
Recommended Action:
Authorize the City Manager to submit an application to VDOT for VDOT's FY21
Transportation Alternatives program requesting $625,000 for the above listed project.
Authorize the City Manager to take such further actions and execute such documents,
approved as to form by the City Attorney, as necessary to submit the above applications
and to furnish such additional information and /or documents as may be required for
such application.
------------------- - - - - --
Robert S. Cowell, jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41540 - 090319:
AN ORDINANCE authorizing the vacation of a portion of an existing stormwater
easement across property owned by the City of Roanoke, Virginia, designated as Roanoke
Official Tax Map No. 7280104, located at 1830 Blue Hills Circle, N.E., Roanoke, Virginia, at
the City's request; and dispensing with the second reading of this Ordinance by title.
WHEREAS, pursuant to Roanoke City Council Ordinance No. 41105- 041618, adopted
April 16, 2018, the City entered into an agreement regarding the development of a joint
communications center ( "Facility ") for (i) an 811 Center to be operated by Virginia Utility
Protection Services, Inc. (VUPS), also commonly known as Miss Utility of Virginia or VA811;
and (ii) an E -911 Center to be operated by the City. The Facility is to be located on certain real
property owned by the City situated at 1830 Blue Hills Circle, N.E., Roanoke, Virginia,
designated as Roanoke Official Tax Map No. 7280104 ( "Property ");
WHEREAS, the City previously dedicated a variable width private stormwater
management maintenance and access easement ( "Easement ") across the Property, by plat, on
record in the Clerk's Office of the Circuit Court for the City of Roanoke, as Instrument No.
180006333;and
WHEREAS, the current location of the Easement impedes the development of the
Facility, and the City requests that the City vacate a portion of the Easement in order to
accommodate the development.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to execute a
Deed of Vacation and such other necessary documents providing for the vacation of a portion of
O- Vacate Existing Storm Water Drainage Easement -1830 Blue Hills Circle, NE- TM7280104 (9.3.19)
an existing stormwater easement across property owned by the City, designated as Roanoke
Official Tax Map No. 7280104, situated as 1830 Blue Hills Circle, N.E., Roanoke, Virginia, in
order to permit the development of the Facility, upon the terms and conditions as more
particularly set forth in the City Council Agenda Report dated September 3, 2019.
2. All documents necessary for this vacation shall be in a form approved by the City
Attorney.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
wu��- #10-0, DDIV)
City Clerk tv &IW
O- Vacate Existing Storm Water Drainage Easement -1830 Blue Hills Circle, NE- TM7280104 (9.3.19)
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: Request to Vacate a Portion of a Stormwater Drainage Easement
situated at 1830 Blue Hills Circle, N.E., Official Tax Map No.
7280104
Background:
Pursuant to Roanoke City Council Ordinance No. 41105-041618, the City
entered into an agreement (Agreement) regarding the development of a joint
communications center (Facility) for (i) an 811 Center to be operated by Virginia
Utility Protection Services, Inc. (VUPS), also commonly known as Miss Utility of
Virginia or VA81 1; and (ii) an E-911 Center to be operated by the City of
Roanoke (Project). The Facility is to be located on certain real property owned
by the City situated at 1830 Blue Hills Circle, N.E., Roanoke, Virginia 24012,
Official Tax Map No. 7280104, containing approximately 7.483 acres
(Property).
The City previously dedicated a variable width private stormwater management
maintenance & access easement ( "Easement ") across the Property, by plat on
record in the Clerk of Circuit Court's Office for the City of Roanoke, Instrument
#180006333.
The current location of the Easement impedes the development of the Facility,
the City requests that the City vacate a portion of the Easement containing
approximately 48.5 sq. ft., more or less, in area in order to accommodate the
development.
Recommended Action:
Authorize the City Manager to execute the appropriate documents to vacate a
portion of the above mentioned Easement containing consisting of 48.5 sq. ft.,
more or less, in area, located on the above mentioned Property. Such
documents shall be approved as to form by the City Attorney.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community
Development
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P.E., Director of Public Works
Luke E. Pugh, P.E., City Engineer
Vanessa Bohr, Director of Technology
2
Prepared by:
Laura M. Carini
Assistant City Attorney
VSB #83716
Office of the City Attorney
Noel C. Taylor Municipal Building
215 Church Avenue, S.W., Room 464
Roanoke, VA 24011
Prepared by the Office of the City Attorney
Tax Map No: 7280104
Property Owner: City of Roanoke, Virginia
THIS DEED OF VACATION is made and entered into this day of September 2019, by
the CITY OF ROANOKE, VIRGINIA, a municipal corporation organized and existing under the
laws of the Commonwealth of Virginia ( "City "), for and on behalf of itself as "Grantor" and
"Grantee."
RECITALS:
WHEREAS, the City previously dedicated itself a variable width private stormwater
management maintenance & access easement ( "Easement ") across real property it owns designated
as Official Tax Map No. 7280104 ( "Property "), by plat on record in the Clerk of Circuit Court's
Office for the City of Roanoke, Instrument #180006333;
WHEREAS, the City is currently developing the Property for use as a joint communications
center with Virginia Utility Protection Service, Inc., and desires to vacate a portion of the Easement
in order to accommodate the development; and
WHEREAS, City Council for the City of Roanoke, Virginia, authorized the Deed of Vacation
pursuant to Roanoke City Ordinance No. - 090319 adopted and dated September 3, 2019.
NOW, THEREFORE, in consideration of the sum of ONE AND NO /DOLLAR ($1.00), cash
in hand paid, the receipt of which is hereby acknowledged, and the above recitals which are
incorporated herein, the City does hereby VACATE, RELEASE AND CONVEY, unto itself, any
and all right, title, and interest the City has in the portion of the Easement, containing 48.5 sq. ft.,
more or less, as such portion of the Easement is shown and described on the plat titled "Easement
Sketch for the City of Roanoke Showing Hereon A New Variable Width Private Stormwater
Management Maintenance & Access Easement and a Portion of An Existing Variable Width Private
Stormwater Management Maintenance & Access Easement to be Vacated Instrument #180006333
Situate on Blue Hills Circle, N.E., City of Roanoke, Virginia" dated August 12, 2019, prepared by
Balzer & Associates, on record in the Office of the City Engineer for the City of Roanoke, a copy of
which is attached hereto as Exhibit A and incorporated by reference.
WITNESS the following signatures and seals:
GRANTOR:
CITY OF ROANOKE, VIRGINIA
By (SEAL)
Robert S. Cowell, Jr., City Manager
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ), to -wit:
The foregoing instrument was acknowledged before me this day of September, 2019,
by Robert S. Cowell, Jr., City Manager for the City of Roanoke, Virginia, for and on behalf of City.
My commission expires:
Notary Public
2
GRANTEE:
CITY OF ROANOKE, VIRGINIA
By
Robert S. Cowell, Jr., City Manager
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ), to -wit:
(SEAL)
The foregoing instrument was acknowledged before me this day of September, 2019, by
Robert S. Cowell, Jr., City Manager for the City of
Roanoke, Virginia, for and on behalf of City.
My commission expires:
Notary Public
Approved as to form:
Assistant City Attorney
Exhibit A
Plat
THE INTENT OF THIS SKETCH IS TO SHOW THE LOCATION OF A PROPOSED
EASEMENT AND IS NOT INTENDED TO REPRESENT AN ACTUAL FIELD SURVEY.
lJ r. 918000o�3J 1 , - ,_ INST 9180006333
F U N7j ?7�
ORAIN46C EASEMENT
aE Il11 o if INST 9180006399
INS
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INST 9200611204
JAMES R. BLES -WD
INST 1101108065
T.M. 10RK 0-Co1 -1500
O.B. 968, PG. 121
T.M. 1039.04 -01 -62.00
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NOTES:
1. OWNERS OF RECORD: CITY OF ROANOKE
2. LEGAL REFERENCE: INST. # 180006333
3. TAX MAP NUMBER: 7280104
4. PROPERTY MAY CONTAIN UNDERGROUND UTILITY SERVICE LINES. 240,
5. BEARINGS AND /OR DISTANCES IN PARENTHESIS DENOTES TIES TO EASEMENTS. 60• 0' 30' 60' 120'
SCALE 1"-50'
r
o�
kv. 7276
VAR. WIDTH PR VATS
PARCEL 6C
STORMWATER MANAGEMENT
LM 97280102
MA INTENANCE
MENT LINE TABLE
CURVE
RAD /US
ARC L NG
URVE TABLE
CHOR BE4R/NG CHORD LENGTH
D LTA ANG
"4229
ANGENT
25.83
IN
LEI
f56 14
565'5614
O /STANCE
15.53
Cl
40.00
45.87
544'2504
43.40
111.63
TD B£
\
65
136'5732
152.16
CE2
N50'S9 1/ E
6.03
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60.00
14342
580'0317
566'43'38
34.64
70'3122"
21.21'
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12.85
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332.76
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6'38 57
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1.00
1.57
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1.41
9000 00
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LINE
BEAA R /NC DISTANCE
L 1 S3T06 32 E 56.09
NOTES:
1. OWNERS OF RECORD: CITY OF ROANOKE
2. LEGAL REFERENCE: INST. # 180006333
3. TAX MAP NUMBER: 7280104
4. PROPERTY MAY CONTAIN UNDERGROUND UTILITY SERVICE LINES. 240,
5. BEARINGS AND /OR DISTANCES IN PARENTHESIS DENOTES TIES TO EASEMENTS. 60• 0' 30' 60' 120'
SCALE 1"-50'
r
o�
kv. 7276
VAR. WIDTH PR VATS
PARCEL 6C
STORMWATER MANAGEMENT
LM 97280102
MA INTENANCE
/
&ACCESS EASEMENT
INST 9180006333
L£3
G 1111" (3909
Ci
PORTION OF VAR. WIDTH PRIVATE
STORMWATER MANAGEMENT
/
MAINTENANCE
& ACCESS EASEMENT
LEGEND
O DEEDED CORNER
• EASEMENT ANGLE BREAK
EASEMENT SKETCH FOR
THE CITY OF ROANOKE
SHOWING HEREON
A NEW VARIABLE WIDTH PRIVATE STORMWATER MANAGEMENT
MAINTENANCE AND ACCESS EASEMENT AND
A PORTION OF AN EXISITING VARIABLE WIDTH PRIVATE STORMWATER MANAGEMENT
MAINTENANCE AND ACCESS EASEMENT TO BE VACATED
INSTRUMENT #180006333
SITUATE ON BLUE HILLS CIRCLE, N.E.
CITY OF ROANOKE, VIRGINIA
DATED AUGUST 12, 2019
SCALE: 1"= 60'
JOB #03170040.00
PLANNERS /ARGNRECTSIENGINEERS /SURVEYORS
OArvOKE /
1 EW RN[R vxLEV r s' IAJNION / RnRP15GN2URG I uv'v'ch'BURG
a cemww cwl./ Rewoa. wy�x. zwmr ww.. awl nzacez /.w.rsrz...«
eD 7�i 2 rba „ 5 4
ii
DRAWN BY DSH DIU-Z -A
CHECKED By JRM &ASSOCIATES
VAR. WIDTH PR VATS
STORMWATER MANAGEMENT
MA INTENANCE
/
&ACCESS EASEMENT
INST 9180006333
L£3
G 1111" (3909
N1��11111
w I I 'LET
PORTION OF VAR. WIDTH PRIVATE
STORMWATER MANAGEMENT
/
MAINTENANCE
& ACCESS EASEMENT
INST. 9180006333
TD B£
\
VAGITED (FNTCHED) 48.5 SO. FT.
DETAIL A /
SC.4Cf 1 " =10'
EASEMENT SKETCH FOR
THE CITY OF ROANOKE
SHOWING HEREON
A NEW VARIABLE WIDTH PRIVATE STORMWATER MANAGEMENT
MAINTENANCE AND ACCESS EASEMENT AND
A PORTION OF AN EXISITING VARIABLE WIDTH PRIVATE STORMWATER MANAGEMENT
MAINTENANCE AND ACCESS EASEMENT TO BE VACATED
INSTRUMENT #180006333
SITUATE ON BLUE HILLS CIRCLE, N.E.
CITY OF ROANOKE, VIRGINIA
DATED AUGUST 12, 2019
SCALE: 1"= 60'
JOB #03170040.00
PLANNERS /ARGNRECTSIENGINEERS /SURVEYORS
OArvOKE /
1 EW RN[R vxLEV r s' IAJNION / RnRP15GN2URG I uv'v'ch'BURG
a cemww cwl./ Rewoa. wy�x. zwmr ww.. awl nzacez /.w.rsrz...«
eD 7�i 2 rba „ 5 4
ii
DRAWN BY DSH DIU-Z -A
CHECKED By JRM &ASSOCIATES
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41541- 090319.
A RESOLUTION authorizing the City Manager's issuance and execution of an
additional Amendment to the City's Contract with SFCS, Inc. for additional professional services
for Architectural and Engineering (A &E) Services for Fire Station No. 7; and authorizing the
City Manager to take such actions and execute such documents as may be necessary to provide
for the implementation, administration, and enforcement of such Amendment to the above
mentioned Contract, as well as the Contract itself.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized, for and on behalf of the City, to issue and
execute an additional Amendment to the City's Contract with SFCS, Inc., for additional
professional services for A &E Services to design a new building to replace Fire Station No. 7, all
as more fully set forth in the City Council Agenda Report dated September 3, 2019.
2. The form of such Amendment shall be approved by the City Attorney.
3. Such Amendment will provide authorization for additions to the work, with an
increase in the amount of the Contract of $134,190.00, all as set forth in the above Agenda
Report.
4. The City Manager is further authorized to take such actions and execute such
documents as may be necessary to provide for the implementation, administration, and
enforcement of such Amendment to the above mentioned Contract, as well as the Contract. All
such documents shall be approved as to form by the City Attorney.
ATTEST:
tq �CityClell%..
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: Amendment No. 4 to Contract with SFCS, Inc. for Architectural
and Engineering (A &E) Services for Fire -EMS Station No. 7
Construction
Background:
The City entered into a Contract with SFCS, Inc., dated February 2, 2018, for
A &E Services to design a new building to replace Fire Station No. 7 for a fee of
$493,705. Amendment No. 1, dated April 26, 2018, provided for a separate
parallel concept study to preserve the existing fire station and construct an
addition on the existing parcel, with a corresponding increase in fee of
$51,090. Amendment No. 2, dated September 12, 2018, added $10,930 to
prepare supplemental documentation needed to rezone the site, and included
attendance at required meetings. Amendment No. 3, dated February 13, 2019,
directed the consultant to perform intensive historical research and
architectural documentation of the existing Fire Station No. 7, increasing the
fee by $8,534.50. Total contract amount to date is $564,259.50.
The original scope of work required the consultant to furnish all services
necessary to design and construct a new two - story, three -bay building
providing approximately 14,600 -sf of gross floor space built at the present
location to replace the existing station. The Contract with SFCS includes all
normal services typically needed from an Architect/ Engineer, to include those
required during the construction phase.
The consultant has informed the City that it has expended a considerable
number of additional hours to fulfill the requirements to design, prepare the
requisite drawings and specifications, and assist the City through the bid
phase.
Amendment No. 4 is needed to compensate the consultant for the additional
hours expended to date on the Project. Based on records furnished to the City,
the consultant's costs to assist the City during the design and bid phases have
exceeded initial estimates. In addition, with construction imminent the City
desires to have SFCS, Inc., the designer of record, continue in its role to oversee
the construction phase.
Considerations:
SFCS points to the following reasons for the escalation in person -hour usage:
The initial program called for a building having a gross floor area of
14,600 -sf. The final drawings show a building having 1 5,670 -sf.
• Attendance at a number of additional meetings and the preparation of
follow -up drawings and other documents related to four events: (a)
consideration of historic preservation; (b) concerns over project budget;
(c) a complex process involving the acquisition and disposition of
property; and (d) the complications that arose during the Planning &
Zoning process due to the closure of Denniston Avenue and widening of
Our Street.
• The debate surrounding preserving and adding to the original building or
building a complete new station not only created delays and inefficiencies
in the ability of SFCS to schedule its work, but it also led to an increased
effort on the part of the consultant to help the City to deal with and
manage the issue.
It is not anticipated that there will be the need for future amendments as may
otherwise be needed to the Contract with SFCS, Inc. to perform any services in
addition to those described above and required under the Contract during
construction or the post- construction phase. Funding is available in the project
account (08- 530 -9232- Fire \EMS Station #7).
The proposed Amendment to the SFCS Contract will require City Council
approval.
2
Recommended Action:
Authorize the City Manager to execute an additional Amendment as set forth
above, approved as to form by the City Attorney, to the City's Contract with
SFCS, Inc. in an amount not to exceed $134,190 for additional professional
services.
Authorize the City Manager to take such actions and to execute such
documents, as may be necessary to provide for the implementation,
administration, and enforcement of all such amendments to the above
mentioned Contract with SFCS, Inc., as well as the Contract itself. All such
documents are to be approved as to form by the City Attorney.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
Robert K. Bengtson, P.E., Director of Public Works
David Hoback, Chief, Roanoke Fire -EMS
Luke Pugh, P.E., City Engineer
91
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41542 - 090319.
AN ORDINANCE to modify funding from the Enterprise Zone program, amending
and reordaining certain sections of the 2019 -2020 General Fund Appropriations;
repealing Ordinance No. 41484 - 061719, adopted by Roanoke City Council on June 17,
2019; and dispensing with the second reading by title of this ordinance.
WHEREAS, Ordinance No. 41484- 061719,was adopted by Roanoke City Council
on June 17, 2019, and authorized the transfer of all funds relating to the Virginia
Enterprise Program from the Capital Projects Fund to the Special Revenue Fund. Due to
scrivener's errors made within such ordinance that misstated the amount of such
appropriations, the City desires to repeal Ordinance No. 41484 - 061719
BE IT ORDAINED by the Council of the City of Roanoke that the following sections
of the 2019 -2020 Capital Projects Appropriations be, and the same are hereby, amended
and reordained to read and provide as follows, in part:
General Fund
Appropriations
Transfer to Capital Projects
Transfer to Grant Fund
Capital Project Fund
Appropriations
Appropriation from General Revenue
Appropriation from General Revenue
Appropriation from General Revenue
Appropriation from General Revenue
Appropriation from General Revenue
Transfer to Grant Fund
Revenues
Transfer from General Fund
01- 250 - 9310 -9508 $ (166,500)
01- 250 - 9310 -9535 166,500
08- 310- 9100 -9003
08- 310- 9101 -9003
08- 310- 9103 -9003
08- 310- 9104 -9003
08- 310- 9105 -9003
08- 530 - 9712 -9535
(75,311)
(95,588)
(2,319)
(3,145)
(238,491)
414,854
08- 110- 1234 -1037 (166,500)
Grant Fund
Appropriations
EZ 1 -A Permit and Development Program
EZ 1 -A Water, Fire, and Sewer Hookup
Program
EZ 1 -A Fire Suppression System Program
EZ 1 -A Building Security Program
EZ 1 -A Commerical Fagade Program
Revenues
EZ 1 -A City Funded Grants
35- 310- 8325 -5653
35- 310- 8325 -5654
35- 310- 8325 -5655
35- 310- 8325 -5656
35- 310- 8325 -5657
75,311
95,588
2,319
3,145
238,491
35- 310 - 8325 -8325 414,854
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
*a M a
City Clerk
,awr- i4 CITY COUNCIL REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: Transfer of Enterprise Zone Program Budget Activities from
Capital Projects to Special Revenue Funds, and Repeal of Budget
Ordinance No. 41484-061719, adopted by Roanoke City Council
on June 17, 2019
Background:
By Budget Ordinance No. 41484-061719, adopted by Roanoke City Council (City
Council) on June 17, 2019, City Council authorized the transfer of all funds relating to
the Virginia Enterprise Program from the Capital Projects Fund (Fund 08) to the Special
Revenue Fund (Fund 35). Due to a scrivener's error, Ordinance No. 41 484- 061 71 9
contained several errors that included misstating the dollar amounts of such
appropriations.
Considerations:
In order to correct these errors, City staff
41 484 - 061 71 9 adopted by City Council on
Council adopt a new budget ordinance to
from the Capital Projects Fund to the Grant
the Enterprise Zone Program.
Recommended Action:
Adopt the accompanying budget
Capital Projects Fund to the Gran t
Enterprise Zone Program and repeal
City Council on June 17, 2019.
Sincer ,
Robert S. Cowell, Jr.
City Manager
recommends that Budget Ordinance No.
June 17, 2019, be repealed, and that City
transfer as intended the existing funding
Fund and establish the FY2020 budget for
ordinance to transfer existing funding from the
Fund and establish the FY2020 budget for the
Budget Ordinance No. 41484-061719, adopted by
Distribution: Council Appointed Officers
Amelia C. Merchant, Director of Finance
Brian Townsend, Assistant City Manager for Community Development
Rob Ledger, Acting Director, Economic Development Department
M44/-
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41543 - 090319.
A RESOLUTION authorizing waiver of notice requirements for a special meeting of the
stockholder of Greater Roanoke Transit Company (GRTC) on behalf of the City as the sole
stockholder of GRTC, and authorizing the Mayor or City Manager to execute and deliver a
waiver of notice to GRTC.
WHEREAS, the City is the sole stockholder of GRTC and, by notice dated September 3,
2019, the Secretary of GRTC called a special meeting of the stockholder for Monday, September
16, 2019, at 6:30 p.m. for the purpose of discussing, considering, and acting upon any
recommendations of the Board of Directors of GRTC that it may make following the meeting of
the Board of Directors of GRTC on September 16, 2019, at 1:00 p.m., regarding the acquisition
of real property for a public purpose and the disposition of real property owned by GRTC, as
more particularly described in the City Attorney Letter to Council dated September 3, 2019;
WHEREAS, pursuant to the By -Laws of GRTC, notice of a special meeting of the
stockholder must be provided to the City at least 25 days prior to such special meeting;
WHEREAS, pursuant to the By -Laws of GRTC, the City may waive the notice
requirements; and
WHEREAS, it is in the best interest of the City to waive the notice requirements, as more
particularly described in the City Attorney's Letter dated September 3, 2019.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City, as the sole stockholder of GRTC, waives the notice requirements for the
special meeting of stockholder set for Monday, September 16, 2019, at 6:30 p.m., pursuant to
Section 4(a), Article II of the By -Laws of GRTC.
L: \ATTORNEY\CASE SHARE \Multimodal Transportation Facility GRTC HIST RE Partners LLC 4 18 \September 2019 Information \Resolution
Waiver of GRTC Stockholder Meeting 9 3 2019.doc 8/28/19
2. City Council authorizes the Mayor or the City Manager to execute a waiver of
notice on behalf of the City and deliver the waiver of notice to GRTC. The form of the waiver of
notice shall be approved by the City Attorney.
ATTEST:
city
LA\ATTORNEY\CASE SHARE\Multimodal Transportation Facility GRTC HIST RE Partners LLC 4 18 \September 2019 Information \Resolution
Waiver of GRTC Stockholder Meeting 9 3 2019.doc 8/28/19
WAIVER OF NOTICE OF SPECIAL MEETING OF STOCKHOLDER OF
GREATER ROANOKE TRANSIT COMPANY
The City of Roanoke, Virginia, a municipal corporation organized and existing under the
laws of the Commonwealth of Virginia, being the sole stockholder of Greater Roanoke Transit
Authority, a Virginia corporation (GRTC), hereby waives the notice requirements to
stockholders of a special meeting of stockholders of GRTC, as set forth in Section 3, Article II of
the By -Laws of GRTC, with respect to the call of a Special Meeting of Stockholder for
September 16, 2019, at 6:30 p.m., or as soon thereafter as the matter may be reached, made by
Stephanie M. Moon Reynolds, Secretary of GRTC, dated September 3, 2019. This waiver of
notice is made pursuant to Section 4(a), Article 11 of the By -Laws of GRTC, as authorized by
Roanoke City Council on September 3, 2019.
Dated this 3rd day of September, 2019
as to
i
Daniel J.
Roanoke
CITY OF NOKE, VIRGINIA
By:
Sherman P. Lea, Sr.
Mayor
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
TELEPHONE 540- 853 -2431
FAX 540- 853 -1221
September 3, 2019
The Honorable Sherman P. Lea, Mayor
and Members of City Council
Roanoke, Virginia
Re: Waiver of Notice of Special Meeting of Stockholder
of Greater Roanoke Transit Company
Dear Mayor Lea and Members of Council:
Timothy R. Spencer
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas L. Barber
Assistant City Attorneys
Stephanie M. Moon Reynolds, as Secretary of Greater Roanoke Transit Company, (GRTC), called a
special meeting of the Stockholder of GRTC pursuant to Section 2, Article II of the By -Laws of
GRTC for Monday, September 16, 2019, at 6:30pm, or as soon thereafter as the matter may be
reached. The purpose of the meeting is to discuss, consider, and act upon any recommendations of
the Board of Directors of GRTC with respect to a proposed First Reinstated Agreement for the
Exchange of Real Estate between the City of Roanoke, Virginia (City), and Greater Roanoke Transit
Company (GRTC) (Reinstated Agreement) for the sale and exchange of four (4) parcels of real
property, collectively referred to as the GRTC Relocation Parcels, and described as (1) 0 Salem
Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010113; and 325 Salem Avenue,
S.W., Roanoke, Virginia, bearing Official Tax Map No. 1010115, currently owned by Brandon,
Woody and Booker, LLC; and (ii) 0 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax
Map No. 1010121; and 0 Salem Avenue, S.W., Roanoke, Virginia, bearing Official Tax Map No.
1010122, currently owned by The Brandon Company, Incorporated; from the City to GRTC, in
accordance with the Reinstated Agreement, which proposed agreement includes the transfer of
certain real property located in the City of Roanoke, Virginia, at 29 Campbell Avenue S.W., and 30
Salem Avenue S.W., commonly known as Campbell Court from GRTC to the City. An express
condition precedent to the Reinstated Agreement is the acquisition of the GRTC Relocation Parcels
by the City, pursuant to the terms of the Agreement for the Purchase and Sale of Real Estate between
the City, Brandon, Woody and Booker, LLC, and The Brandon Company, Incorporated dated
January 23, 2019, and as amended (GRTC Relocation Parcels Agreement).
The City and GRTC propose to enter into the Reinstated Agreement under which the City, after it
acquires the GRTC Relocation Parcels from Brandon, Woody and Booker, LLC and The Brandon
Company, Incorporated, pursuant to the GRTC Relocation Parcels Agreement, would transfer the
GRTC Relocation Parcels to GRTC in exchange for the transfer by GRTC to the City of Campbell
Court, the transportation center currently owned by GRTC. The City and GRTC entered into an
Agreement for the Exchange of Real Estate dated January 23, 2019, as amended (collectively, the
"Original Agreement") regarding this transaction following authorization by the GRTC
Stockholders, the GRTC Board, and City Council through the adoption of Ordinance No. 41371-
012219. The Original Agreement inadvertently expired by August 30, 2019, before the City and
GRTC could complete their obligations under the Original Agreement or extend the term of the
Original Agreement. Notwithstanding the expiration of the Original Agreement, the City and GRTC
have continued to perform their obligations under the terms of the Original Agreement as if it were
in full force and effect.
The Board of Directors of GRTC is considering these matters at its regularly scheduled meeting to
be held on September 16, 2019, at 1:00 p.m. and may make recommendations to the Stockholder
Pursuant to Section 3, Article II of the By -Laws, notice of the meeting must be provided to the
Stockholder at least 25 days prior to the special meeting. Pursuant to Section 4 (a), Article II of the
By -Laws, the Stockholder may waive notice of the meeting.
The City is the sole Stockholder of GRTC. City Council may authorize the Mayor or the City
Manager to waive the notice requirement, execute the waiver, and deliver the waiver to GRTC.
Attached to this letter is a resolution that will authorize these actions.
Based on the foregoing, I recommend that Council waive the notice requirement and authorize the
Mayor or the City Manager to execute and deliver the waiver.
Please let me know if you have questions.
Sincerely,
Daniel J. C ghan
Roanoke Cit Attorney
LMC /lsc
c: Robert S. Cowell, Jr., City Manager
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community Development
Stephanie M. Moon Reynolds, City Clerk
Troy A. Harmon, Municipal Auditor
Amelia Merchant, Director of Finance
Laura M. Carini, Assistant City Attorney
kplot
IN THE COUNCIL OFTHE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41544 - 090319.
A RESOLUTION approving, solely for the purposes of Section 147(f) of the Internal
Revenue Code of 1986, as amended (the "Code ") and Section 15.2 -4906 of the Act (as hereinafter
defined), the issuance of bonds in an amount up to $37,000,000 by the Economic Development
Authority of the City of Roanoke, Virginia for the purpose of financing a project proposed by
Virginia Lutheran Homes, Inc.; and providing for an effective date.
WHEREAS, the Economic Development Authority of the City of Roanoke, Virginia (the
"Authority "), has approved the application of Virginia Lutheran Homes, Inc. (the "Organization "),
a Virginia nonstock corporation, whose primary business address is 3807 Brandon Avenue, S.W.,
Suite 2440, Roanoke, Virginia 24018, requesting that the Authority issue up to $37,000,000 of its
revenue bonds in one or more series at one time or from time to time (the "Bonds ") and loan the
proceeds of the Bonds to the Organization to finance and refinance the following project:
(1) the refunding of all or a portion of the Authority's Residential Care Facility
Mortgage Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2006 (the
"Series 2006 Bonds "), in the original aggregate principal amount of $16,540,000, the proceeds of
which were used to assist the Organization in financing or refinancing (a) the costs of constructing
and equipping an expansion to the continuing care retirement community owned and operated by
the Organization known as Brandon Oaks and located at 3804 Brandon Avenue, S.W., in the City
of Roanoke, Virginia, and 3837 Brandon Avenue, S.W., in the City of Roanoke, Virginia
( "Brandon Oaks "), consisting of (i) an approximately 40,000 square foot 3 -story building to house
24 independent living units and (ii) an approximately 40,000 square foot, 3 -story building to house
40 assisted living units (collectively (i) and (ii), the "2006 Project "), including refinancing certain
indebtedness related to the 2006 Project, (b) other capital expenditures at Brandon Oaks, working
capital and capitalized interest, and (c) amounts required to fund a debt service reserve fund and
to pay costs of issuance and other expenses in connection with the issuance of the Series 2006
Bonds;
(2) the refunding of or all or a portion of the Authority's Residential Care Facility
Mortgage Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2007 (the
"Series 2007 Bonds "), in the original aggregate principal amount of $4,700,000, the proceeds of
which were used to assist the Organization in financing or refinancing (a) the costs of constructing
and equipping a renovation of and expansion to Brandon Oaks, consisting of approximately 20,000
square feet of renovated space to include, without limitation, a pool, a fitness and wellness center,
dining areas and staff and resident activity space, (b) other capital expenditures at Brandon Oaks,
working capital and funded interest, and (c) amounts required to fund a debt service reserve fund
and to pay costs of issuance and other expenses in connection with the issuance of the Series 2007
Bonds;
(3) the refinancing of all or a portion of a taxable loan from Union Bank & Trust, the
proceeds of which were used to finance the costs of acquiring, constructing, designing, equipping
and renovating an expansion to Brandon Oaks, consisting of an approximately 38,110 square foot,
2 -story building housing 12 independent living units;
(4) the financing of the costs of (a) acquiring, constructing, designing, equipping and
renovating approximately 17 additional rehabilitation residential units, a full production kitchen,
and dining areas, (b) renovating all existing residential units, (c) converting a portion of the
facilities to an approximately 24 bed memory care unit and (d) performing site work and other
community- related improvements, all at Brandon Oaks; and
(5) the financing of, if and as needed, capitalized interest on the Bonds, a debt service
reserve fund for the Bonds, costs of issuance related to the issuance of the Bonds, working capital,
routine capital expenditures at Brandon Oaks and other related costs (collectively (1) through (5),
the "Plan of Finance ");
WHEREAS, following notice given as required by Section 147(f) of the Code and Section
15.2 -4906 of the Act, the Authority held a public hearing on August 21, 2019, regarding the Plan
of Finance and issuance of the Bonds as required by Section 147(f) of the Code and Section 15.2-
4906 of the Act;
WHEREAS, Section 147(f) of the Code provides that the governmental unit having
jurisdiction over the issuer of private activity bonds and over the area in which any facility financed
with the proceeds of private activity bonds is located must approve the issuance of the bonds and
Section 15.2 -4906 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2,
Code of Virginia of 1950, as amended (the "Act "), sets forth the procedure for such approval;
WHEREAS, the Authority issues its bonds on behalf of the City of Roanoke, Virginia (the
"City "), and the facilities to be financed with the proceeds of the Bonds are located in the City and
the City Council of the City of Roanoke, Virginia (the "Council "), constitutes the highest elected
governmental unit of the City;
WHEREAS, in accordance with Section 15.2 -4906 of the Act, the Authority has
recommended that the Council approve the Plan of Finance and the issuance of the Bonds, solely
to the extent required by Section 147(f) of the Code and Section 15.2 -4906 of the Act; and
WHEREAS, a copy of the Authority's inducement resolution approving the issuance of the
Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact
Statement have been filed with the Council.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA as follows:
1. Subject to paragraph (2) below, the Council hereby approves the issuance of the
Bonds, in an aggregate principal amount up to $37,000,000, by the Authority for the benefit of the
Organization, solely to the extent required by Section 147(f) of the Code and Section 15.2 -4906
of the Act, to permit the Authority to assist in accomplishing the Plan of Finance.
P
2. The approval of the issuance of the Bonds by the Council does not constitute an
endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Plan of Finance
or the Organization, the economic viability of the facilities to be financed as a part of the Plan of
Finance, or any other matters relating to the Bonds, the facilities to be financed with the proceeds
of the Bonds, or the Plan of Finance. The Bonds shall not constitute a debt, liability or obligation
of the City. In accordance with the Act, the Bonds shall not be deemed to constitute a debt or a
pledge of the faith and credit or taxing power of the Commonwealth of Virginia or any political
subdivision thereof, including the Authority and the City. The Bonds shall provide that neither
the Commonwealth of Virginia, nor any political subdivision thereof, including the City and the
Authority, shall be obligated to pay the principal of or interest on the Bonds or other costs incident
thereto except from the revenues and moneys pledged therefor by the Organization.
3. This resolution shall take effect immediately upon its adoption.
"TTEST:
4*
1
City Clerk.
GLENN
FELDMANN
GLENN FELDMANN DARBY &GOODLATTE
A ds$ mva Gi
HAND DELIVERED
Ms. Stephanie M. Moon Reynolds, City Clerk
Office of the City Clerk
215 Church Ave SW, Suite 456
Roanoke, Virginia 24011 -1536
Re: Virginia Lutheran Homes TEFRA Packet and Resolutions
Dear Stephanie:
HARWELL M. DARBY, JR.
Direct Dial (540) 224 -8006
E -mail hdarby @glennfeldmann.com
Enclosed please find an original executed Virginia Lutheran Homes TEFRA packet and
associated resolution along with a copy for inclusion in the agenda packet for the September 3rd
2019 City Council meeting.
If you have questions or need anything further, please do not hesitate to contact me.
Very truly yours,
Harwell M. Darby, Jr.
HMDJr.:1pc:0042000
Enclosures
c: Daniel J. Callaghan (w. enclosures) (via electronic mail)
37 Campbell Avenue S.W. I P.O. Box 2887 (24001) 1 Roanoke, Virginia 24011 1 MAIN 540 224 8000 1 FAx 540 224 8050 1 www.glennfeldmann.com
iif
MERITAS'
IOW FIRMS WMIDWIDE
August 21, 2019
City Council of
the City of Roanoke, Virginia
215 Church Ave
Roanoke, Virginia 24011
Economic Development Authority of the City of Roanoke, Virginia
Approval of Proposed Revenue Bond Financing
for Virginia Lutheran Homes, Inc.
Virginia Lutheran Homes, Inc. (the "Organization "), a Virginia nonstock corporation,
whose principal place of business is 3807 Brandon Avenue, Suite 2440, Roanoke, Virginia 24018,
has requested that the Economic Development Authority of the City of Roanoke, Virginia (the
"Authority ") issue up to $37,000,000 of the Authority's revenue bonds, in one or more series at
one time or from time to time (the "Bonds "), and for the Authority to loan the proceeds of the
Bonds to the Organization to finance and refinance the following project:
(1) the refunding of all or a portion of the Authority's Residential Care Facility
Mortgage Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2006 (the
"Series 2006 Bonds "), in the original aggregate principal amount of $16,540,000, the proceeds of
which were used to assist the Organization in financing or refinancing (a) the costs of constructing
and equipping an expansion to the continuing care retirement community owned and operated by
the Organization known as Brandon Oaks and located at 3804 Brandon Avenue SW in the City of
Roanoke, Virginia, and 3837 Brandon Avenue SW in the City of Roanoke, Virginia ( "Brandon
Oaks "), consisting of (i) an approximately 40,000 square foot 3 -story building to house 24
independent living units and (ii) an approximately 40,000 square foot, 3 -story building to house
40 assisted living units (collectively (i) and (ii), the "2006 Project "), including refinancing certain
indebtedness related to the 2006 Project, (b) other capital expenditures at Brandon Oaks, working
capital and capitalized interest, and (c) amounts required to fund a debt service reserve fund and
to pay costs of issuance and other expenses in connection with the issuance of the Series 2006
Bonds;
(2) the refunding of all or a portion of the Authority's Residential Care Facility
Mortgage Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2007 (the
"Series 2007 Bonds "), in the original aggregate principal amount of $4,700,000, the proceeds of
which were used to assist the Organization in financing or refinancing (a) the costs of constructing
and equipping a renovation of and expansion to Brandon Oaks, consisting of approximately 20,000
square feet of renovated space to include, without limitation, a pool, a fitness and wellness center,
dining areas and staff and resident activity space, (b) other capital expenditures at Brandon Oaks,
working capital and funded interest, and (c) amounts required to fund a debt service reserve fund
and to pay costs of issuance and other expenses in connection with the issuance of the Series 2007
Bonds;
1200437974
(3) the refinancing of all or a portion of a taxable loan from Union Bank & Trust, the
proceeds of which were used to finance the costs of acquiring, constructing, designing, equipping
and renovating an expansion to Brandon Oaks, consisting of an approximately 38,110 square foot,
2 -story building housing 12 independent living units;
(4) the financing of the costs of (a) acquiring, constructing, designing, equipping and
renovating approximately 17 additional rehabilitation residential units, a full production kitchen,
and dining areas, (b) renovating all existing residential units, (c) converting a portion of the
facilities to an approximately 24 bed memory care unit and (d) performing site work and other
community - related improvements, all at Brandon Oaks; and
(5) the financing of, if and as needed, capitalized interest on the Bonds, a debt service
reserve fund for the Bonds, costs of issuance related to the issuance of the Bonds, working capital,
routine capital expenditures at Brandon Oaks and other related costs (collectively (1) through (5),
the "Plan of Finance ").
As set forth in the inducement resolution of the Authority attached hereto (the
"Resolution "), the Authority has provided initial approval of the Bonds. The Authority has
conducted a public hearing on the Plan of Finance and has recommended that you approve the
Plan of Finance and the issuance of the Bonds by the Authority as required by Section 147(f) of
the Internal Revenue Code of 1986, as amended, and Section 15.2 -4906 of the Code of Virginia
of 1950, as amended (the "Virginia Code ").
Attached hereto is (1) a certificate evidencing (A) the conduct of the public hearing, and
(B) the resolution adopted by the Authority regarding the Plan of Finance, (2) the Fiscal Impact
Statement required pursuant to Section 15.2 -4907 of the Virginia Code and (3) the form of
resolution suggested to evidence your approval.
Secretary, Economic Development Authority of the
City of Roanoke, Virginia
2
CERTIFICATE
The undersigned Secretary of the Economic Development Authority of the City of
Roanoke, Virginia (the "Authority "), hereby certifies as follows:
1. A meeting of the Authority was duly called and held on Wednesday, August 21,
2019, at 7:00 a.m. before the Authority, in the Board Meeting Room, City of Roanoke Economic
Development Office, 117 Church Avenue, S.W., Roanoke, Virginia 24011, pursuant to proper
notice given to each Director of the Authority before such meeting. The meeting was open to the
public. The time of the meeting and the place at which the meeting was held provided a reasonable
opportunity for persons of differing views to appear and be heard.
2. The Chairman announced the commencement of a public hearing on the application
of Virginia Lutheran Homes, Inc., a Virginia nonstock corporation organized under the laws of the
Commonwealth of Virginia, and that a notice of the hearing was published once a week for two
successive weeks in a newspaper having general circulation in the City of Roanoke, Virginia (the
"Notice "), with the second publication appearing not less than six days nor more than 21 days prior
to the hearing date. A copy of the Notice has been filed with the minutes of the Authority and is
attached as Exhibit A.
A summary of the statements made at the public hearing is attached as Exhibit B.
4. Attached as Exhibit C is a true, correct and complete copy of the inducement
resolution (the "Resolution ") adopted at such meeting of the Authority by a majority of the
Directors present at such meeting. The Resolution constitutes all formal action taken by the
Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not
been repealed, revoked, rescinded or amended and is in full force and effect on this date.
WITNESS my hand and the seal of the Authority, as of August 21, 2019.
Secretary, Economic Development Authority of the
City of Roanoke, Virginia
[SEAL]
Exhibits:
A - Copy of Certified Notice
B - Summary of Statements
C - Inducement Resolution
EXHIBIT A
Notice of Public Hearing
(See Attached)
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
MCGUIREWOODS LLP
800 EAST CANAL STREET
GATEWAY PLAZA
RICHMOND, VA 23219
Account Number
6047577
Date
August 19, 2019
Date Category Description Ad Size Total Cost
08/23/2019 Legal Notices NOTICE OF PUBLIC HEARING TO BE HELD BY THE ECON, 1 x 186 L 1,766.32
Publisher of the
Roanoke Times
1, (the undersigned) an authorized representative of the
Roanoke Times, a daily newspaper published in Roanoke, in the
State of Virginia, do certify that the annexed notice NOTICE OF
PUBLIC HEARING was published in said newspapers on the
following dates:
08107, 08114/2019
The First insertion being given... 08/07/2019
Newspaper reference: 0000981170
r
Billing Representative
Sworn to and subscribed before me this Monday, August 19, 2019
Notary Pu4
RNOTAR PUBLIC Carsten
State of Virginia Comrnonweatth of Vi inia
City /County of Roanoke �tatary Registration NuMbP 329$49
My Commission expires r "'SS'ora Ext�r, -;� �„t� 21
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC HEARING
TO BE HELD BY THE
ECONOMIC DEVELOPMENT
AUTHORITY
OF THE CiTY OF
ROANOMVIRGINiAr
FOR THE BENEFIT OF
VIRGINIA LUTHERAN HOMES,
INC.
Notice is hereby given that the
Economic Development Authority of
the City of Roanoke. Virginia (the
"Authority"), whose address is 117
Church Avenue, S.W, Roanoke, Virginia
24011, wig told a public hearing on the
plan of finance of Virginia Lutheran
Homes, Inc. (the "Borrower "), a
Virginia nonstock corporation, whose
address is 3807 Brandon Avenue, Suite
2440, Roanoke, Virginia 24018, related
to the issuance by the Authority of up
to $37,000,000 of revenue bonds (the
"Bonds "), in one or more series from
time to time. The Borrower owns and
operates a continuing care retirement
community known as Brandon Oaks
located at 3804 Brandon Avenue SW In
the City of Roanoke, Virginia, and 3837
Brandon Avenue SW in the City of
Roanoke, Virginia ( "Brandon Oaks ").
The Authority will loan the proceeds of
the Bonds to the Borrower to finance
and refinance the following project.
(1)the refunding of all or a portion of
the Authority's Residential Care Facility
Mortgage Revenue Bonds (Virginia
Lutheran Homes Brandon Oaks
Project), Series 2006 (the "Series 2006
Bonds "), in the original aggregate
principal amount of $16,540,000, the
proceeds of which were used to assist
the Borrower in financing or
refinancing (a) the costs of
constructing and equipping an
expansion to Brandon Oaks, consisting
of (t) an approximately 40.000 square
toot 3-story building to house 24
independent living units and (ii) an
approximately 40,000 square foot, 3-
story building to house 40 assisted
living units (collectively (1) and (ii), the
2006 project'), including refinancing
certain indebtedness related to the
2006 Project. (b) other capital
expenditures at Brandon Oaks, working
capital and capitalized Interest, and (c)
amounts required to fund a debt
service reserve fund and to pay costs
of issuance and other expenses in
connection with the issuance of the
Series 2006 Bonds;
(2)the refunding of all or a portion of
the Authority's Residential Care Facility
Mortgage Revenue Bonds (Virginia
Lutheran Horses Brandon Oaks
Project), Series 2007 (the "Series 2007
Bonds "), in the original aggregate
principal amount of $4,700M the
proceeds of which were used to assist
the Borrower in financing or
refinancing (a) the costs of
constructing and equipping a
renovation of and expansion to
Brandon Oaks, consisting of
approximately 20,000 square feet of
renovated space to Include, without
limitation, a pool, a fitness and
wellness center, dining areas and staff
and resident activity space, (b) other
capital expenditures at Brandon Oaks,
working capital and funded Interest,
and (c) amounts required to fund a
debt service reserve fund and to pay
costs of issuance and other expenses
in connection with the Issuance of the
Series 2007 Bonds;
(3)the refinancing of ail or a portion of
a taxable loan from Union Bank B
Trust, the proceeds of which were used
to finance the costs of acquiring,
constructing, designing, equipping and
renovating an expansion to Brandon
Oaks, consisting of an approximately
36,110 square foot, 2-story building
housing 12 independent living units;
(4)the financing of the costs of (a)
acquiring, constructing, designing,
equipping and renovating
approximately 17 additional
rehabilitation residential units, a full
production kitchen, and dining areas,
(b) renovating all existing residential
units, (c) converting a portion of the
facilities to an approximately 24 bed
memory care unit and (d) performing
site work and other commimityrelated
Improvements, all at Brandon Oaks;
and
(5)the financing of, if and as needed.
capitalized interest on the Bonds, a
debt service reserve fund for the
Bonds, costs of issuance related to the
Issuance of the Bonds, working capital,
routine capital expenditures at
Brandon Oaks and other related costs
(collectively (1) through (5), the
"Project ").
The Bonds will not constitute a debt or
pledge of the faith and credit of the
Commonwealth of Virginia (the
"Commonwealth ") or any political
subdivision thereof, including the
Authority and the City of Roanoke,
Virginia. Neither the Commonwealth
nor any political subdivision thereof,
Including the Authority and the City of
Roanoke. Virginia. shall be obligated to
pay the Bonds, or the interest thereon,
or the costs incident thereto, except
from the revenues and monies received
from the Borrower and pledged
therefor, and neither the faith and
credit nor the taxing power of the
Commonwealth nor any political
subdivision thereof, including the
Authority and the City of Roanoke.
Virginia, will be pledged to the
payment of the principal of or Interest
on such Bonds or other costs incident
thereto
The public hearing, which may be
continued or adjourned, will be held on
Wednesday. August 21, 2019, at 7:00
a.m., before the Authority, in the Board
Meeting Room, City of Roanoke
Economic Development Office, 117
Church Avenue, S.W, Roanoke, Virginia
24011. The results of the public
hearin will be forwarded to the City
I
Conmc of the qty of Roanoke, Virginia,
which will be asked to give Its limited
approval of the Issuance of the Bonds
as required by the Internal Revenue
Code and the Code of Virginia of 1950.
as amended. Any person Interested in
the issuance of the Bonds or the
location or nature of the proposed
Project may appear at the hearing and
present his or her views.
Economic Development Authority of
the City of Roanoke, Virginia
(981170)
EXHIBIT B
Summary of Statements
Representatives of Virginia Lutheran Homes, Inc. and McGuireWoods LLP appeared
before the Authority to describe the project and the proposed bond issue. No one appeared in
opposition to the proposed bond issue.
EXHIBIT C
Approving Resolution
(See Attached)
RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF
ROANOKE, VIRGINIA, PROVIDING INITIAL APPROVAL OF THE ISSUANCE OF UP
TO $37,000,000 OF REVENUE BONDS FOR THE BENEFIT OF VIRGINIA LUTHERAN
HOMES, INC.
WHEREAS, the Economic Development Authority of the City of Roanoke, Virginia (the
"Authority "), is empowered by the Industrial Development and Revenue Bond Act, Chapter 49,
Title 15.2, Code of Virginia of 1950, as amended (the "Act "), to issue its revenue bonds to finance
and refinance the construction and equipping of facilities for the residence or care of the aged to
protect and promote the health and welfare of the inhabitants of the Commonwealth of Virginia
(the "Commonwealth "); and
WHEREAS, the Authority has received a request from Virginia Lutheran Homes, Inc., a
Virginia nonstock corporation (the "Organization "), whose address is 3807 Brandon Avenue, Suite
2440, Roanoke, Virginia 24018 to issue its revenue bonds (the "Bonds "), in one or more series at
one time or from time to time, to provide funds to the Organization:
(1) to refund all or a portion of the Authority's Residential Care Facility Mortgage
Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2006 (the "Series 2006
Bonds "), in the original aggregate principal amount of $16,540,000, the proceeds of which were
used to assist the Organization in financing or refinancing (a) the costs of constructing and
equipping an expansion to the continuing care retirement community owned and operated by the
Organization known as Brandon Oaks and located at 3804 Brandon Avenue SW in the City of
Roanoke, Virginia, and 3837 Brandon Avenue SW in the City of Roanoke, Virginia ( "Brandon
Oaks "), consisting of (i) an approximately 40,000 square foot 3 -story building to house 24
independent living units and (ii) an approximately 40,000 square foot, 3 -story building to house
40 assisted living units (collectively (i) and (ii), the "2006 Project "), including refinancing certain
indebtedness related to the 2006 Project, (b) other capital expenditures at Brandon Oaks, working
capital and capitalized interest, and (c) amounts required to fund a debt service reserve fund and
to pay costs of issuance and other expenses in connection with the issuance of the Series 2006
Bonds;
(2) to refund all or a portion of the Authority's Residential Care Facility Mortgage
Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2007 (the "Series 2007
Bonds "), in the original aggregate principal amount of $4,700,000, the proceeds of which were
used to assist the Organization in financing or refinancing (a) the costs of constructing and
equipping a renovation of and expansion to Brandon Oaks, consisting of approximately 20,000
square feet of renovated space to include, without limitation, a pool, a fitness and wellness center,
dining areas and staff and resident activity space, (b) other capital expenditures at Brandon Oaks,
working capital and funded interest, and (c) amounts required to fund a debt service reserve fund
and to pay costs of issuance and other expenses in connection with the issuance of the Series 2007
Bonds;
(3) to refinance all or a portion of a taxable loan from Union Bank & Trust, the
proceeds of which were used to finance the costs of acquiring, constructing, designing, equipping
and renovating an expansion to Brandon Oaks, consisting of an approximately 38,110 square foot,
2 -story building housing 12 independent living units;
119864542_3
(4) to finance the costs of (a) acquiring, constructing, designing, equipping and
renovating approximately 17 additional rehabilitation residential units, a full production kitchen,
and dining areas, (b) renovating all existing residential units, (c) converting a portion of the
facilities to an approximately 24 bed memory care unit and (d) performing site work and other
community - related improvements, all at Brandon Oaks; and
(5) to finance, if and as needed, capitalized interest on the Bonds, a debt service reserve
fund for the Bonds, costs of issuance related to the issuance of the Bonds, working capital, routine
capital expenditures at Brandon Oaks and other related costs (collectively (1) through (5), the "Plan
of Finance "); and
WHEREAS, preliminary plans for the Plan of Finance have been described to the Authority
and a public hearing has been held as required by Section 147(f) of the Internal Revenue Code of
1986, as amended, and Section 15.2 -4906 of the Act; and
WHEREAS, the Organization has represented that the estimated cost of undertaking the
Plan of Finance will require the issuance of revenue bonds, in one or more series at one time or
from time to time, in the aggregate principal amount not to exceed $37,000,000; and
WHEREAS, (1) no Director of the Authority is an officer or employee of the Organization
or the City of Roanoke, Virginia (the "City "), (2) each Director has, before entering upon his or
her duties during his or her present term of office, taken and subscribed to the oath prescribed by
Section 49 -1 of the Code of Virginia of 1950, as amended, and (3) at the time of their appointments
and at all times thereafter, including the date hereof, all of the Directors of the Authority have
satisfied the residency requirements of the Act; and
WHEREAS, no Director of the Authority has any personal interest or business interest in
the Organization, the Bonds, or any of the transactions contemplated therein or has otherwise
engaged in conduct prohibited under the Conflict of Interests Act, Chapter 31, Title 2.2 of the Code
of Virginia of 1950, as amended, regarding this resolution or any other official action of the
Authority in connection therewith.
NOW, THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT
AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA:
1. The Authority hereby finds and determines that the Plan of Finance will be in the
public interest and will promote the commerce, safety, health, welfare, convenience or prosperity
of the Commonwealth, the City and their citizens and in particular, will promote the providing of
health care facilities and other facilities for the residence and care of the aged in accordance with
their special needs.
2. The Authority hereby agrees to assist the Organization in undertaking the Plan of
Finance by issuing its Bonds in the aggregate principal amount not to exceed $37,000,000 upon
terms and conditions mutually agreeable to the Authority and the Organization. The Bonds will
be issued pursuant to documents satisfactory to the Authority. The Bonds may be issued in one or
more series at one time or from time to time.
-2-
3. It having been represented to the Authority that it is necessary to proceed
immediately with the Plan of Finance, and the planning therefor, the Authority hereby agrees that
the Organization may proceed with the Plan of Finance and take such other steps as it may deem
appropriate regarding the Plan of Finance, provided, however, that nothing in this resolution shall
be deemed to authorize the Organization to obligate the Authority without the Authority's consent
in each instance to the payment of any moneys or the performance of any acts regarding the Plan
of Finance. The Authority hereby agrees that the Organization may be reimbursed from the
proceeds of the Bonds for all expenditures and costs so incurred by it, provided such expenditures
and costs are properly reimbursable under the Act and applicable federal laws.
4. At the request of the Organization, the Authority hereby approves McGuireWoods
LLP, Richmond, Virginia, as Bond Counsel for the issuance of the Bonds.
5. All costs and expenses for undertaking the Plan of Finance, including the fees and
expenses of Bond Counsel, shall be paid by the Organization or, to the extent permitted by
applicable law, from the proceeds of the Bonds. If for any reason such Bonds are not issued, it is
understood that all such expenses shall be paid by the Organization and that the Authority shall
have no responsibility therefor.
6. The Authority hereby recommends that the City Council of the City (the "Council ")
approve the issuance of the Bonds for the purpose of undertaking the Plan of Finance within 60
days of the date of the adoption of this resolution.
7. The Organization shall indemnify and save harmless the Authority, its officers,
directors, counsel, employees and agents, from and against all liabilities, obligations, claims,
damages, penalties, fines, losses, costs and expenses in any way connected with the Organization
or the issuance of the Bonds.
8. No Bonds may be issued pursuant to this resolution until such time as the issuance
of the Bonds has been approved by the Council and a final resolution is approved by the Authority.
9. This resolution shall be effective immediately and shall continue in full force and
effect for a period of one year after adoption, unless specifically extended by the Authority.
10. The Authority directs the Secretary to submit to the Council this resolution, the
Organization's Fiscal Impact Statement, and a summary of the public hearing held by the
Authority, which constitute the recommendation of the Authority that the Council approve and
concur in the Plan of Finance.
[Signature Certificate Follows]
-3-
CERTIFICATE
The undersigned Secretary of the Economic Development Authority of the City of
Roanoke, Virginia (the "Authority "), hereby certifies that the foregoing is a true, correct and
complete copy of a resolution adopted by a majority of the Directors of the Authority at a meeting
duly called and held on August 21, 2019, in accordance with law, and that such resolution has not
been repealed, revoked, rescinded or amended but is in full force and effect on the date hereof.
WITNESS the following signature and seal of the Authority as of August 21, 2019.
Secretary, Economic Development Authority of the
City of Roanoke, Virginia
[SEAL]
FISCAL IMPACT STATEMENT
FOR PROPOSED BOND FINANCING
Date: August 21, 2019
To the City Council of the City of Roanoke, Virginia
Roanoke, Virginia
Applicant: Virginia Lutheran Homes, Inc. (the "Organization ")
Facility/ Improvements to senior living and healthcare community
Plan of
Finance:
1. Maximum amount of financing sought
$37,000,000
2. Estimated taxable value of the facility's real property to be constructed in
$11,000,000
the locality.
3. Estimated real property tax per year using present tax rates.
$9,360
4. Estimated personal property tax per year using present tax rates.
$0
5. Estimated merchants' capital tax per year using present tax rates.
$0
6. (a) Estimated dollar value per year of goods that will be purchased from
Virginia companies within the locality
$9,470,863
(b) Estimated dollar value per year of goods that will be purchased from
non - Virginia companies within the locality
$499,901
(c) Estimated dollar value per year of services that will be purchased from
Virginia companies within the locality
$260,000
(d) Estimated dollar value per year of services that will be purchased
from non - Virginia companies within the locality
$717,508
7. Estimated number of regular employees on year round basis.
350
8. Average annual salary per employee.
$51,532
g 02�&- air an, Economic Development Authority of the
City of Roanoke, Virginia
[Proposed Form of City Council Resolution]
IN THE
COUNCIL OF
THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION approving, solely for the purposes of Section 147(f) of the Internal
Revenue Code of 1986, as amended (the "Code ") and Section 15.2 -4906 of the Act (as hereinafter
defined), the issuance of bonds in an amount up to $37,000,000 by the Economic Development
Authority of the City of Roanoke, Virginia for the purpose of financing a project proposed by
Virginia Lutheran Homes, Inc.; and providing for an effective date.
WHEREAS, the Economic Development Authority of the City of Roanoke, Virginia (the
"Authority "), has approved the application of Virginia Lutheran Homes, Inc. (the "Organization "),
a Virginia nonstock corporation, whose primary business address is 3807 Brandon Avenue, S.W,
Suite 2440, Roanoke, Virginia 24018, requesting that the Authority issue up to $37,000,000 of its
revenue bonds in one or more series at one time or from time to time (the "Bonds ") and loan the
proceeds of the Bonds to the Organization to finance and refinance the following project:
(1) the refunding of all or a portion of the Authority's Residential Care Facility
Mortgage Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2006 (the
"Series 2006 Bonds "), in the original aggregate principal amount of $16,540,000, the proceeds of
which were used to assist the Organization in financing or refinancing (a) the costs of constructing
and equipping an expansion to the continuing care retirement community owned and operated by
the Organization known as Brandon Oaks and located at 3804 Brandon Avenue, S.W., in the City
of Roanoke, Virginia, and 3837 Brandon Avenue, S.W., in the City of Roanoke, Virginia
( "Brandon Oaks "), consisting of (i) an approximately 40,000 square foot 3 -story building to house
24 independent living units and (ii) an approximately 40,000 square foot, 3 -story building to house
40 assisted living units (collectively (i) and (ii), the "2006 Project "), including refinancing certain
indebtedness related to the 2006 Project, (b) other capital expenditures at Brandon Oaks, working
capital and capitalized interest, and (c) amounts required to fund a debt service reserve fund and
to pay costs of issuance and other expenses in connection with the issuance of the Series 2006
Bonds;
(2) the refunding of all or a portion of the Authority's Residential Care Facility
Mortgage Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2007 (the
"Series 2007 Bonds "), in the original aggregate principal amount of $4,700,000, the proceeds of
which were used to assist the Organization in financing or refinancing (a) the costs of constructing
and equipping a renovation of and expansion to Brandon Oaks, consisting of approximately 20,000
square feet of renovated space to include, without limitation, a pool, a fitness and wellness center,
dining areas and staff and resident activity space, (b) other capital expenditures at Brandon Oaks,
working capital and funded interest, and (c) amounts required to fund a debt service reserve fund
and to pay costs of issuance and other expenses in connection with the issuance of the Series 2007
Bonds;
(3) the refinancing of all or a portion of a taxable loan from Union Bank & Trust, the
proceeds of which were used to finance the costs of acquiring, constructing, designing, equipping
and renovating an expansion to Brandon Oaks, consisting of an approximately 38,110 square foot,
2 -story building housing 12 independent living units;
(4) the financing of the costs of (a) acquiring, constructing, designing, equipping and
renovating approximately 17 additional rehabilitation residential units, a full production kitchen,
and dining areas, (b) renovating all existing residential units, (c) converting a portion of the
facilities to an approximately 24 bed memory care unit and (d) performing site work and other
community - related improvements, all at Brandon Oaks; and
(5) the financing of, if and as needed, capitalized interest on the Bonds, a debt service
reserve fund for the Bonds, costs of issuance related to the issuance of the Bonds, working capital,
routine capital expenditures at Brandon Oaks and other related costs (collectively (1) through (5),
the "Plan of Finance ");
WHEREAS, following notice given as required by Section 147(f) of the Code and Section
15.2 -4906 of the Act, the Authority held a public hearing on August 21, 2019, regarding the Plan
of Finance and issuance of the Bonds as required by Section 147(f) of the Code and Section 15.2-
4906 of the Act;
WHEREAS, Section 147(f) of the Code provides that the governmental unit having
jurisdiction over the issuer of private activity bonds and over the area in which any facility financed
with the proceeds of private activity bonds is located must approve the issuance of the bonds and
Section 15.2 -4906 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2,
Code of Virginia of 1950, as amended (the "Act "), sets forth the procedure for such approval;
WHEREAS, the Authority issues its bonds on behalf of the City of Roanoke, Virginia (the
"City "), and the facilities to be financed with the proceeds of the Bonds are located in the City and
the City Council of the City of Roanoke, Virginia (the "Council "), constitutes the highest elected
governmental unit of the City;
WHEREAS, in accordance with Section 15.2 -4906 of the Act, the Authority has
recommended that the Council approve the Plan of Finance and the issuance of the Bonds, solely
to the extent required by Section 147(f) of the Code and Section 15.2 -4906 of the Act; and
WHEREAS, a copy of the Authority's inducement resolution approving the issuance of the
Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact
Statement have been filed with the Council.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA as follows:
1. Subject to paragraph (2) below, the Council hereby approves the issuance of the
Bonds, in an aggregate principal amount up to $37,000,000, by the Authority for the benefit of the
Organization, solely to the extent required by Section 147(f) of the Code and Section 15.2 -4906
of the Act, to permit the Authority to assist in accomplishing the Plan of Finance.
2
2. The approval of the issuance of the Bonds by the Council does not constitute an
endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Plan of Finance
or the Organization, the economic viability of the facilities to be financed as a part of the Plan of
Finance, or any other matters relating to the Bonds, the facilities to be financed with the proceeds
of the Bonds, or the Plan of Finance. The Bonds shall not constitute a debt, liability or obligation
of the City. In accordance with the Act, the Bonds shall not be deemed to constitute a debt or a
pledge of the faith and credit or taxing power of the Commonwealth of Virginia or any political
subdivision thereof, including the Authority and the City. The Bonds shall provide that neither
the Commonwealth of Virginia, nor any political subdivision thereof, including the City and the
Authority, shall be obligated to pay the principal of or interest on the Bonds or other costs incident
thereto except from the revenues and moneys pledged therefor by the Organization.
This resolution shall take effect immediately upon its adoption.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: September 3, 2019
Subject: Resolution in support of a request by Virginia Lutheran Homes,
Inc. to the Economic Development Authority of the City of
Roanoke to Issue Bonds to Assist in the Financing a project in
Roanoke and Refinancing Certain Bonds and Loans Pursuant to
Its Plan of Finance
Background:
Virginia Lutheran Homes, Inc. (the "Organization "), a Virginia nonstock
corporation, whose principal place of business is 3807 Brandon Avenue, S.W.,
Suite 2440, Roanoke, Virginia 24018 has requested that the Economic
Development Authority of the City of Roanoke, Virginia (the "Authority ") issue
up to $37,000,000 of the Authority's revenue bonds, in one or more series at
one time or from time to time (the "Bonds "), and for the Authority to loan the
proceeds of the Bonds to the Organization:
(1) the refunding of all or a portion of the Authority's Residential Care
Facility Mortgage Revenue Bonds (Virginia Lutheran Homes Brandon Oaks
Project), Series 2006 (the "Series 2006 Bonds "), in the original aggregate
principal amount of $16,540,000, the proceeds of which were used to assist
the Organization in financing or refinancing (a) the costs of constructing and
equipping an expansion to the continuing care retirement community owned
and operated by the Organization known as Brandon Oaks and located at 3804
Brandon Avenue, S.W., in the City of Roanoke, Virginia, and 3837 Brandon
Avenue, S.W., in the City of Roanoke, Virginia ( "Brandon Oaks "), consisting of (i)
an approximately 40,000 square foot 3 -story building to house 24 independent
living units and (ii) an approximately 40,000 square foot, 3 -story building to
house 40 assisted living units (collectively (i) and (ii), the "2006 Project "),
including refinancing certain indebtedness related to the 2006 Project, (b) other
capital expenditures at Brandon Oaks, working capital and capitalized interest,
and (c) amounts required to fund a debt service reserve fund and to pay costs
of issuance and other expenses in connection with the issuance of the Series
2006 Bonds;
(2) the refunding of or all or a portion of the Authority's Residential
Care Facility Mortgage Revenue Bonds (Virginia Lutheran Homes Brandon Oaks
Project), Series 2007 (the "Series 2007 Bonds "), in the original aggregate
principal amount of $4,700,000, the proceeds of which were used to assist the
Organization in financing or refinancing (a) the costs of constructing and
equipping a renovation of and expansion to Brandon Oaks, consisting of
approximately 20,000 square feet of renovated space to include, without
limitation, a pool, a fitness and wellness center, dining areas and staff and
resident activity space, (b) other capital expenditures at Brandon Oaks, working
capital and funded interest, and (c) amounts required to fund a debt service
reserve fund and to pay costs of issuance and other expenses in connection
with the issuance of the Series 2007 Bonds;
(3) the refinancing of all or a portion of a taxable loan from Union
Bank & Trust, the proceeds of which were used to finance the costs of
acquiring, constructing, designing, equipping and renovating an expansion to
Brandon Oaks, consisting of an approximately 38,110 square foot, 2 -story
building housing 12 independent living units;
(4) the financing of the costs of (a) acquiring, constructing, designing,
equipping and renovating approximately 17 additional rehabilitation residential
units, a full production kitchen, and dining areas, (b) renovating all existing
residential units, (c) converting a portion of the facilities to an approximately 24
bed memory care unit and (d) performing site work and other community -
related improvements, all at Brandon Oaks; and
(5) the financing of, if and as needed, capitalized interest on the
Bonds, a debt service reserve fund for the Bonds, costs of issuance related to
the issuance of the Bonds, working capital, routine capital expenditures at
Brandon Oaks and other related costs (collectively (1) through (5), the "Plan of
Finance ").
The issuance of tax - exempt bonds for the benefit of a nonprofit corporation such as
the Organization is subject to certain public hearing and public approval
requirements as set forth in Section 147(f) of the Internal Revenue Code of 1986, as
amended (the "Code "). Section 147(f) of the Code requires that the elected legislative
body of the governmental unit with jurisdiction over the issuer of the bonds and over
the area in which any facility financed with the proceeds of the bond is located to
approve the issuance of such bonds The Authority held a public hearing on August
21, 2019, as required by Section 147(f) of the Internal Revenue Code of 1986, as
amended (the "Code "), and Section 15.2 -4906 of the Industrial Development and
Revenue Bond Act, Chapter 49, Title 1 5.2, Code of Virginia of 1950, as amended (the
"Act "), and is filing a report of that hearing and its related action, with the
recommendation that City Council approve the bond issue for the Organization for
purposes of satisfying the requirements of Section 147(f) of the Code and the Act. A
copy of the Authority's report of the public hearing held on August 21, 2019, is
attached to this Council Report.
The Bonds will not constitute a debt, liability or obligation of the City of Roanoke.
The Bonds will be special, limited obligations of the Authority, payable solely from
payments to be made by the Organization. The approval of City Council as set forth
in the Resolution is given solely for the purpose of satisfying the public approval
requirement of Section 147(f) of the Code and Section 15.2 -4906 of the Act and is not
an endorsement to a prospective purchaser of the Bonds of the creditworthiness of
the Organization, or the project to be financed with the proceeds of the Bonds, or any
other matter relating to the Bonds or the projects to be financed thereby.
Recommended Action:
Adopt the attached resolution to approve the issuance of the bonds for
purposes of satisfying Section 147(f) of the Code and Section 15.2-4906 of the
Act, as described in this Report.
-.5; ----- ; ---- T ----------------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
R. Brian Townsend, Assistant City Manager for Community
Development
Amelia C. Merchant, Director of Finance
Rob Ledger, Director of Economic Development
Harwell M. Darby, .Jr., Counsel to the Economic Development
Authority of the City of Roanoke
Exhibit 1
August 21, 2019
City Council of
the City of Roanoke, Virginia
215 Church Ave
Roanoke, Virginia 24011
Economic Development Authority of the City of Roanoke, Virginia
Approval of Proposed Revenue Bond Financing
for Virginia Lutheran Homes, Inc.
Virginia Lutheran Homes, Inc. (the "Organization "), a Virginia nonstock corporation,
whose principal place of business is 3807 Brandon Avenue, Suite 2440, Roanoke, Virginia 24018,
has requested that the Economic Development Authority of the City of Roanoke, Virginia (the
"Authority") issue up to $37,000,000 of the Authority's revenue bonds, in one or more series at
one time or from time to time (the "Bonds "), and for the Authority to loan the proceeds of the
Bonds to the Organization to finance and refinance the following project:
(1) the refunding of all or a portion of the Authority's Residential Care Facility
Mortgage Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2006 (the
"Series 2006 Bonds "), in the original aggregate principal amount of $16,540,000, the proceeds of
which were used to assist the Organization in financing or refinancing (a) the costs of constructing
and equipping an expansion to the continuing care retirement community owned and operated by
the Organization known as Brandon Oaks and located at 3804 Brandon Avenue SW in the City of
Roanoke, Virginia, and 3837 Brandon Avenue SW in the City of Roanoke, Virginia ( "Brandon
Oaks "), consisting of (i) an approximately 40,000 square foot 3 -story building to house 24
independent living units and (ii) an approximately 40,000 square foot, 3 -story building to house
40 assisted living units (collectively (i) and (ii), the "2006 Project "), including refinancing certain
indebtedness related to the 2006 Project, (b) other capital expenditures at Brandon Oaks, working
capital and capitalized interest, and (c) amounts required to fund a debt service reserve fund and
to pay costs of issuance and other expenses in connection with the issuance of the Series 2006
Bonds;
(2) the refunding of all or a portion of the Authority's Residential Care Facility
Mortgage Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2007 (the
"Series 2007 Bonds "), in the original aggregate principal amount of $4,700,000, the proceeds of
which were used to assist the Organization in financing or refinancing (a) the costs of constructing
and equipping a renovation of and expansion to Brandon Oaks, consisting of approximately 20,000
square feet of renovated space to include, without limitation, a pool, a fitness and wellness center,
dining areas and staff and resident activity space, (b) other capital expenditures at Brandon Oaks,
working capital and funded interest, and (c) amounts required to fund a debt service reserve fund
and to pay costs of issuance and other expenses in connection with the issuance of the Series 2007
Bonds;
120043797_4
(3) the refinancing of all or a portion of a taxable loan from Union Bank & Trust, the
proceeds of which were used to finance the costs of acquiring, constructing, designing, equipping
and renovating an expansion to Brandon Oaks, consisting of an approximately 38,110 square foot,
2 -story building housing 12 independent living units;
(4) the financing of the costs of (a) acquiring, constructing, designing, equipping and
renovating approximately 17 additional rehabilitation residential units, a full production kitchen,
and dining areas, (b) renovating all existing residential units, (c) converting a portion of the
facilities to an approximately 24 bed memory care unit and (d) performing site work and other
community - related improvements, all at Brandon Oaks; and
(5) the financing of, if and as needed, capitalized interest on the Bonds, a debt service
reserve fund for the Bonds, costs of issuance related to the issuance of (lie Bonds, working capital,
routine capital expenditures at Brandon Oaks and other related costs (collectively (1) through (5),
the "Plan of Finance ").
As set forth in the inducement resolution of the Authority attached hereto (the
"Resolution "), the Authority has provided initial approval of the Bonds. The Authority has
conducted a public hearing on the Plan of Finance and has recommended that you approve the
Plan of finance and the issuance of the Bonds by the Authority as required by Section 1470 of
the Internal Revenue Code of 1986, as amended, and Section 15.2 -4906 of the Code of Virginia
of 1950, as amended (the "Virginia Code ").
Attached hereto is (1) a certificate evidencing (A) the conduct of the public hearing, and
(B) the resolution adopted by the Authority regarding the Plan of Finance, (2) the Fiscal Impact
Statement required pursuant to Section 15.2 -4907 of the Virginia Code and (3) the form of
resolution suggested to evidence your approval. r
Secretary, Economic Development Authority of the
City of Roanoke, Virginia
CERTIFICA'T'E
The undersigned Secretary of the Economic Development Authority of the City of
Roanoke, Virginia (the "Authority "), hereby certifies as follows:
1. A meeting of the Authority was duly called and held on Wednesday, August 21,
2019, at 7:00 a.m. before the Authority, in the Board Meeting Room, City of Roanoke Economic
Development Office, 117 Church Avenue, S.W., Roanoke, Virginia 24011, pursuant to proper
notice given to each Director of the Authority before such meeting. The meeting was open to the
public. The time of the meeting and the place at which the meeting was held provided a reasonable
opportunity for persons of differing views to appear and be heard.
2. The Chairman announced the commencement of a public hearing on the application
of Virginia Lutheran i lomes, Inc., a Virginia nonstock corporation organized under the laws of the
Commonwealth of Virginia, and that a notice of the hearing was published once a week for two
successive weeks in a newspaper having general circulation in the City of Roanoke, Virginia (the
"Notice "), with the second publication appearing not less than six days nor more than 21 days prior
to the hearing date. A copy of the Notice has been filed with the minutes of the Authority and is
attached as Exhibit A.
A summary of the statements made at the public hearing is attached as Exhibit B.
4. Attached as Exhibit C is a true, correct and complete copy of the inducement
resolution (the "Resolution ") adopted at such meeting of the Authority by a majority of the
Directors present at such meeting. The Resolution constitutes all formal action taken by the
Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not
been repealed, revoked, rescinded or amended and is in full force and effect on this date.
WITNESS my hand and the seal of the Authority, as of August 21, 2019.
Secretary, Economic Development Authority of the
City of Roanoke, Virginia
[SFAL]
Exhibits:
A - Copy of Certified Notice
B - Summary of Statements
C - Inducement Resolution
I<1XHIBIT A
Notice of Public Hearing
(See Attached)
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
MCGUIREWOODS LLP
800 EAST CANAL STREET
GATEWAY PLAZA
RICHMOND. VA 23219
Account Number
6047577
Date
August 19, 2019
Date Category Description Ad Size =Total
08/2312019 Legal Nolices NOTICE OF PUBLIC HEARING TO BE HELD BY THE ECONs t x 186 L 1,760.32
Publisher of the
Roanoke Times
I, (the undersigned) an authorized representative of the
Roanoke Times, a dally newspaper published In Roanoke, In the
State of Virginia. do certify that the annexed notice NOTICE OF
PUBLIC HEARING was published In said newspapers on the
following dates:
08107,0811412019
The First Insertion being given ... 08/07/2019
Newspaper reference: 0000981170
Billing Representative
Sworn to and subscribed before me this Monday, August 19, 2019
Notary PuON&I" R Carsten
NOTARY t.,UBLtC
State of Virginia CommonK,oaI1h Ut Virgin.a
City/County of Roanoke Notiry R8919tralioo Number 329549
My Commission expires Cunt'"i"860n Extrros July 91 0021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC NEARING
TO BE HELD BY THE
ECONOMIC DEVELOPMENT
14oAgage Revenue Bonds (Virginia
Oaks Lot s
,rte
AUTHORITY
Project). Series t06T (the Stiles les 2007
Wads"), in the original aggregate
OF THE CITY OF
principal amount of !4.700,000. the
oceeds of which were used 10 assist
ROANOKE,VIRGINIAt
refi 9elefinancing In financing Of
refinancing ( (a) the costs of
FOR THE BENEFIT OF
formation end equipping a
renovatlen of and expansion i0
VIRGINIA LUTHERAN HOMES,
Date, `e "SK`il of
20,060 sqquare fret of
approximately
approximately
renovated space to I'lude, without
INC.
Clation, a pool, at Rlnas and
welhress center, dining areas and staff
and resident activity space, (b) other
thereto.
Notice Is hereby given that the
Economic Development Authority 01
Capital expenditures at Brandon Oaks,
welkiny Capital and funded Interest.
fequlred 19 fund a
Tiro public hearing, which may be
confbnred or adiournod, will be held on
the CIIy of Roanoke, VI101nha (the
- Authority "), whose address Is 117
Avenue, S.W, Roanoke, Virginia
and (c) amaanls
debt service reserve fund aced to pay
costs of Issuance and other expenses
Wednesday, August 21, 2019, at 7:00
am, before the Authority, In the 0WO
Church
24011, wl11 hold s public hawing on th4
oil finance e1 Vkglala Lutheran
In connection with the issuance of the
Seriea2007Bonds.
Meeting Room, City of Roanoke
EcenornlC Development Office 117
Avenue, S.W, Roanoke. Virginia
plan
homes, Inc (the "Borrower'), a
V11 into nonstock comoration, whose
is 7807 913114100 Avenue, Suite
(1)the refinancing of ell Or a pOfuon of
a taxable ban from union Bank d
Church
24011. The results of the public
hearing will be forwarded to the City
Virginia
address
2440, Roanoke, yntilaia 24018. related
so the issuance by the Authority of up
Trust, the proceeds of whkh were used
to finance the costs of ocqufnng,
desilakg, equipping and
Council of the City of Roanoke,
which will be asked to give Its limited
approval of the Issuance of the Bonds
to $11,000,000 of revenue bonds (the
Bards`), In one Of vole series from
time, Tla Batrower owns and
constructing,
renoval a0 an expansion to Brandon
Oaks, consisting Of an approximately
as required by the Internal Revenue
Code and the Code of Vir bole of 1950.
In
time to
aperates d contlpiting tare retirement
Oaks
111,110 square 1004 2-story building
indopendeot iiving units;
as smended. Any person Interested
the Issuance of the Bonds or the
community known as Brandon
located at 7814 Wooden Avenue SW In
CIIy of Roanoke, VkO a, and 7111
e.
housing
Wthe financing of the costs of (a)
location or nature of the pral)"ed
project may appear at the bowing and
the
Brandon Avenue In the CRY of
Roanoke. Vlr0lnfa (•Brandon Oaks").
acquiring, constructing, deslgning.
equipping and rElt -ni lny
present his or her views.
of
Tito Authority will loan the proceeds of
cepppr0xlmalely li addfllon
rehabiltallen lostdentiat units, a full
Economic 0evdopm4ntAuthority
the qty of Roanoke, vltglnfa
the Bonds to the Borrower to finance
refinance the following prokcl:
reduction kitchen, and din)ny areas
ll istPOnloat
(9811i0)
and
refunding of dl or a portion of
volts. (cl cony D ofnthe
laclBtIts to on approximately 24 bed
(1)the
the Au111011 y s Residential Care Facility
i,torlfiage Revenue Bonds (Virginia
memory care unit and (d) performing
site work and other communityrelated
Lutheran ,am#$ Brosdon Oaks
improvements, elf, at Brandon oaks;
project), series 2006 (the "series 1006
and
Bonds'). In the O,Igtnal aggregate
amount of 516S49.o06, the
{s)the financing of, If and as needed,
principal
proceeds of whirl+ wore used to assist
capitalised Interest on the Bonds, a
reserve fund for the
the eafrewer In financing or
refinancing (s) the costs of
an
debt service
Bonds, costs of Issuance telaled to the
issuance of the Bonds, working capital,
consteucling low e4utpPl11g
to Brandon Oaks, consisting
roullne capital expenditures at
expansion
of (1) an approximately 40.000 square
fool 7•stary building to house 24
Brandon Oaks and albef related costs
(collectively (1) through (5), 010
Independent living units and (Ip an
approximately 40.000 square loot. 3•
•PrOktt?.
story building to house 40 assisted
Ilvjag units (collectively O) and 01), the
The Bonds will not constitute a debt or
pledge of the faith and credit of the
•?BOB Projat'), including refinancing
Irdebledness re aced to The
Commonwealth of Virginia (the
Commonwealth ") Or any, WRICal
ceAaln
2006 project. (b) other rA Ica(
at Brandon Oaks, waklap
subdivision thereof. Including the
Authority sad the City of Roanoke,
expenditures
capkal and capitaRrod interest, and (C)
mciulfai to fund a debt
Virginia. Neither the Commonwealth
not any political subdldslon thereof,
amounts
service reserve fund and to pay Costs
of issuance and other expenses In
including the Authority and the City of
Roanoke. VI Ida, shall be obligated to
the interest thereon,
connection with the issuance of the
Series 2006 Bonds:
pay the Bonds, or
of the costs Incident thereto, except
from the ravenues and monies received
(1) the fefunding of are Or ■ Pitfall of
AulhelRy's 11110160114181 Care FaeOity
from the Borrower and pledged
therefor, and neither the faith and
the
credal nor the taxing power of the
Commonwealth nor any political
subdivision thereof, lnciuding the
Authority and the City of Roanoke.
Virgiola, will be pledged to Ore
payment of the prim pal of or Interest
on such Bonds or other Cools Incident
EXHIBIT B
Summary of Statements
Representatives of Virginia Lutheran Homes, Inc. and McGuireWoods LLP appeared
before the Authority to describe the project and the proposed bond issue. No one appeared in
opposition to the proposed bond issue.
EXHIBIT —C
Approving Resolution
(See Attached)
RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE, CITY OF
ROANOKE, VIRGINIA, PROVIDING INITIAL APPROVAL OF THE ISSUANCE OF UP
TO $37,000,000 OF REVENUE BONDS FOR THE BENEFIT OF VIRGINIA LUTHERAN
HOMES, INC.
WHEREAS, the Economic Development Authority of the City of Roanoke, Virginia (the
"Authority "), is empowered by the Industrial Development and Revenue Bond Act, Chapter 49,
Title 15.2, Code of Virginia of 1950, as amended (the "Act "), to issue its revenue bonds to finance
and refinance the construction and equipping of facilities for the residence or care of the aged to
protect and promote the health and welfare of the inhabitants of the Commonwealth of Virginia
(the "Commonwealth "); and
WHEREAS, the Authority has received a request from Virginia Lutheran Homes, Inc,, a
Virginia nonstock corporation (the "Organization "), whose address is 3807 Brandon Avenue, Suite
2440, Roanoke, Virginia 24018 to issue its revenue bonds (the "Bonds "), in one or more series at
one time or from time to time, to provide funds to the Organization:
(1) to refund all or a portion of the Authority's Residential Care Facility Mortgage
Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2006 (the "Series 2006
Bonds "), in the original aggregate principal amount of $16,540,000, the proceeds of which were
used to assist the Organization in financing or refinancing (a) the costs of constructing and
equipping an expansion to the continuing care retirement community owned and operated by the
Organization known as Brandon Oaks and located at 3804 Brandon Avenue SW in the City of
Roanoke, Virginia, and 3837 Brandon Avenue SW in the City of Roanoke, Virginia ( "Brandon
Oaks "), consisting of (i) an approximately 40,000 square foot 3 -story building to house 24
independent living units and (ii) an approximately 40,000 square foot, 3 -story building to house
40 assisted living units (collectively (i) and (ii), the "2006 Project "), including refinancing certain
indebtedness related to the 2006 Project, (b) other capital expenditures at Brandon Oaks, working
capital and capitalized interest, and (c) amounts required to fund a debt set-vice reserve fund and
to pay costs of issuance and other expenses in connection with the issuance of the Series 2006
Bonds;
(2) to refund all or a portion of the Authority's Residential Care Facility Mortgage
Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2007 (the "Series 2007
Bonds "), in the original aggregate principal amount of $4,700,000, the proceeds of which were
used to assist the Organization in financing or refinancing (a) the costs of constructing and
equipping a renovation of and expansion to Brandon Oaks, consisting of approximately 20,000
square feet of renovated space to include, without limitation, a pool, a fitness and wellness center,
dining areas and staff and resident activity space, (b) other capital expenditures at Brandon Oaks,
working capital and funded interest, and (c) amounts required to fund a debt service reserve fund
and to pay costs of issuance and other expenses in connection with the issuance of the Series 2007
Bonds;
(3) to refinance all or a portion of a taxable loan from Union Bank & Trust, the
proceeds of which were used to finance the costs of acquiring, constructing, designing, equipping
and renovating an expansion to Brandon Oaks, consisting of an approximately 38,110 square foot,
2 -story building housing 12 independent living units;
119664542 3
(4) to finance the costs of (a) acquiring, constructing, designing, equipping and
renovating approximately 17 additional rehabilitation residential units, a full production kitchen,
and dining areas, (b) renovating all existing residential units, (c) converting a portion of the
facilities to an approximately 24 bed memory care unit and (d) performing site work and other
community - related improvements, all at Brandon Oaks; and
(5) to finance, if and as needed, capitalized interest on the Bonds, a debt service reserve
fund for the Bonds, costs of issuance related to the issuance of the Bonds, working capital, routine
capital expenditures at Brandon Oaks and other related costs (collectively (1) through (5), the "Plan
of Finance "); and
WHEREAS, preliminary plans for the Plan of Finance have been described to the Authority
and a public hearing has been held as required by Section 147(f) of the Internal Revenue Code of
1986, as amended, and Section 15.2 -4906 of the Act; and
WHEREAS, the Organization has represented that the estimated cost of undertaking the
Plan of Finance will require the issuance of revenue bonds, in one or more series at one time or
from time to time, in the aggregate principal amount not to exceed $37,000,000; and
WHEREAS, (1) no Director of the Authority is an officer or employee of the Organization
or the City of Roanoke, Virginia (the "City "), (2) each Director has, before entering upon his or
her duties during his or her present term of office, taken and subscribed to the oath prescribed by
Section 49 -1 of the Code of Virginia of 1950, as amended, and (3) at the time of their appointments
and at all times thereafter, including the date hereof, all of the Directors of the Authority have
satisfied the residency requirements of the Act; and
WHEREAS, no Director of the Authority has any personal interest or business interest in
the Organization, the Bonds, or any of the transactions contemplated therein or has otherwise
engaged in conduct prohibited under the Conflict of Interests Act, Chapter 31, Title 2.2 of the Code
of Virginia of 1950, as amended, regarding this resolution or any other official action of the
Authority in connection therewith.
NOW, THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT
AUTHORITY OF THE CITY OF ROANOKE, VIRGINIA:
1. The Authority hereby finds and determines that the Plan of Finance will be in the
public interest and will promote the commerce, safety, health, welfare, convenience or prosperity
of the Commonwealth, the City and their citizens and in particular, will promote the providing of
health care facilities and other facilities for the residence and care of the aged in accordance with
their special needs.
2. The Authority hereby agrees to assist the Organization in undertaking the Plan of
Finance by issuing its Bonds in the aggregate principal amount not to exceed $37,000,000 upon
terms and conditions mutually agreeable to the Authority and the Organization. The Bonds will
be issued pursuant to documents satisfactory to the Authority. The Bonds may be issued in one or
more series at one time or fi-om time to time.
-2-
3. It having been represented to the Authority that it is necessary to proceed
immediately with the Plan of Finance, and the planning therefor, the Authority hereby agrees that
the Organization may proceed with the Plan of Finance and take such other steps as it may deem
appropriate regarding the Plan of Finance, provided, however, that nothing in this resolution shall
be deemed to authorize the Organization to obligate the Authority without the Authority's consent
in each instance to the payment of any moneys or the performance of any acts regarding the Plan
of Finance. The Authority hereby agrees that the Organization may be reimbursed from the
proceeds of the Bonds for all expenditures and costs so incurred by it, provided such expenditures
and costs are properly reimbursable under the Act and applicable federal laws.
4. At the request of the Organization, the Authority hereby approves McGuireWoods
LLP, Richmond, Virginia, as Bond Counsel for the issuance of the Bonds.
S. All costs and expenses for undertaking the Plan of Finance, including the fees and
expenses of Bond Counsel, shall be paid by the Organization or, to the extent permitted by
applicable law, from the proceeds of the Bonds. If for any reason such Bonds are not issued, it is
understood that all such expenses shall be paid by the Organization and that the Authority shall
have no responsibility therefor.
6. The Authority hereby recommends that the City Council of the City (the "Council ")
approve the issuance of the Bonds for the purpose of undertaking the Plan of Finance within 60
days of the date of the adoption of this resolution.
7. The Organization shall indemnify and save harmless the Authority, its officers,
directors, counsel, employees and agents, from and against all liabilities, obligations, claims,
damages, penalties, fines, losses, costs and expenses in any way connected with the Organization
or the issuance of the Bonds.
8. No Bonds may be issued pursuant to this resolution until such time as the issuance
of the Bonds has been approved by the Council and a final resolution is approved by the Authority.
9. This resolution shall be effective immediately and shall continue in full force and
effect for a period of one year after adoption, unless specifically extended by the Authority.
10. The Authority directs the Secretary to submit to the Council this resolution, the
Organization's Fiscal Impact Statement, and a sununary of the public hearing held by the
Authority, which constitute the recommendation of the Authority that the Council approve and
concur in the Plan of Finance.
[Signature Certificate Follows]
-3-
CERTIFICATE
The undersigned Secretary of the Economic Development Authority of the City of
Roanoke, Virginia (the "Authority "), hereby certifies that the foregoing is a true, correct and
complete copy of a resolution adopted by a majority of the Directors of the Authority at a meeting
duly called and held on August 21, 2019, in accordance with law, and that such resolution has not
been repealed, revoked, rescinded or amended but is in full force and effect on the date hereof.
WITNESS the following signature and seal of the Authority as of August 21, 2019.
Secretary, Economic Development Authority of the
City of Roanoke, Virginia
(SEAL]
FISCAL IMPACT STATEMENT
FOR PROPOSED BOND FINANCING
Date: August 21, 2019
To the City Council of the City of Roanoke, Virginia
Roanoke, Virginia
Applicant: Virginia Lutheran Homes, Inc. (the "Organization ")
Facility/ Improvements to senior living and healthcare community
Plan of
Finaucc:
1.
Maximum amount of financing sought
$37,000,000
2.
Estimated taxable value of the facility's real property to be constructed in
$11,000,000
3.
the locality.
Estimated real property tax per year using present tax rates.
$9,360
4.
Estimated personal property tax per year using present tax rates.
$0
5.
Estimated merchants' capital tax per year using present tax rates.
$0
6.
(a) Estimated dollar value per year of goods that will be purchased from
Virginia companies within the locality
$9,470,863
(b) Estimated dollar value per year of goods that will be purchased from
non- Virginia companies within the locality
$499,901
(c) Estimated dollar value per year of services that will be purchased from
Virginia companies within the locality
$260,000
(d) Estimated dollar value per year of services that will be purchased
from non - Virginia companies within the locality
$717,508
7.
Estimated number of regular employees on year round basis.
350
8.
Average annual salary per employee.
$51,532
giahian,Economic Development Authority of the
City of Roanoke, Virginia
[Proposed Form of City Council Resolution]
IN THE
COUNCIL OF
THE CITY OF ROANOKE, VIRGINIA
A RESOLUTION approving, solely for the purposes of Section 147(f) of the Internal
Revenue Code of 1986, as amended (the "Code ") and Section 15.2 -4906 of the Act (as hereinafter
defined), the issuance of bonds in an amount up to $37,000,000 by the Economic Development
Authority of the City of Roanoke, Virginia for the purpose of financing a project proposed by
Virginia Lutheran Homes, Inc.; and providing for an effective date.
WHEREAS, the Economic Development Authority of the City of Roanoke, Virginia (the
"Authority "), has approved the application of Virginia Lutheran Homes, Inc. (the "Organization "),
a Virginia nonstock corporation, whose primary business address is 3807 Brandon Avenue, S.W,
Suite 2440, Roanoke, Virginia 24018, requesting that the Authority issue up to $37,000,000 of its
revenue bonds in one or more series at one time or from time to time (the "Bonds ") and loan the
proceeds of the Bonds to the Organization to finance and refinance the following project:
(1) the refunding of all or a portion of the Authority's Residential Care Facility
Mortgage Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2006 (the
"Series 2006 Bonds "), in the original aggregate principal amount of $16,540,000, the proceeds of
which were used to assist the Organization in financing or refinancing (a) the costs of constructing
and equipping an expansion to the continuing care retirement community owned and operated by
the Organization known as Brandon Oaks and located at 3804 Brandon Avenue, S.W., in the City
of Roanoke, Virginia, and 3837 Brandon Avenue, S.W., in the City of Roanoke, Virginia
( "Brandon Oaks "), consisting of (i) an approximately 40,000 square foot 3 -story building to house
24 independent living units and (ii) an approximately 40,000 square foot, 3 -story building to house
40 assisted living units (collectively (i) and (ii), the "2006 Project "), including refinancing certain
indebtedness related to the 2006 Project, (b) other capital expenditures at Brandon Oaks, working
capital and capitalized interest, and (c) amounts required to fund a debt service reserve fund and
to pay costs of issuance and other expenses in connection with the issuance of the Series 2006
Bonds;
(2) the refunding of all or a portion of the Authority's Residential Care Facility
Mortgage Revenue Bonds (Virginia Lutheran Homes Brandon Oaks Project), Series 2007 (the
"Series 2007 Bonds "), in the original aggregate principal amount of $4,700,000, the proceeds of
which were used to assist the Organization in financing or refinancing (a) the costs of constructing
and equipping a renovation of and expansion to Brandon Oaks, consisting of approximately 20,000
square feet of renovated space to include, without limitation, a pool, a fitness and wellness center,
dining areas and staff and resident activity space, (b) other capital expenditures at Brandon Oaks,
working capital and funded interest, and (c) amounts required to fund a debt service reserve fund
and to pay costs of issuance and other expenses in coruiection with the issuance of the Series 2007
Bonds;
(3) the refinancing of all or a portion of a taxable loan from Union Bank & Trust, the
proceeds of which were used to finance the costs of acquiring, constructing, designing, equipping
and renovating an expansion to Brandon Oaks, consisting of an approximately 38,110 square foot,
2 -story building housing 12 independent living units;
(4) the financing of the costs of (a) acquiring, constructing, designing, equipping and
renovating approximately 17 additional rehabilitation residential units, a full production kitchen,
and dining areas, (b) renovating all existing residential units, (c) converting a portion of the
facilities to an approximately 24 bed memory care unit and (d) performing site work and other
community - related improvements, all at Brandon Oaks; and
(5) the financing of, if and as needed, capitalized interest on the Bonds, a debt service
reserve fund for the Bonds, costs of issuance related to the issuance of the Bonds, working capital,
routine capital expenditures at Brandon Oaks and other related costs (collectively (1) through (5),
the "Plan of Finance ");
WHEREAS, following notice given as required by Section 147(f) of the Code and Section
15.2 -4906 of the Act, the Authority held a public hearing on August 21, 2019, regarding the Plan
of Finance and issuance of the Bonds as required by Section 147(f) of the Code and Section 15.2-
4906 of the Act;
WHEREAS, Section 147(f) of the Code provides that the governmental unit having
jurisdiction over the issuer of private activity bonds and over the area in which any facility financed
with the proceeds of private activity bonds is located must approve the issuance of the bonds and
Section 15.2 -4906 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2,
Code of Virginia of 1950, as amended (the "Act "), sets forth the procedure for such approval;
WHEREAS, the Authority issues its bonds on behalf of the City of Roanoke, Virginia (the
"City"), and the facilities to be financed with the proceeds of the Bonds are located in the City and
the City Council of the City of Roanoke, Virginia (the "Council "), constitutes the highest elected
governmental unit of the City;
WHEREAS, in accordance with Section 15.2 -4906 of the Act, the Authority has
recommended that the Council approve the Plan of Finance and the issuance of the Bonds, solely
to the extent required by Section 147(f) of the Code and Section 15.2 -4906 of the Act; and
WHEREAS, a copy of the Authority's inducement resolution approving the issuance of the
Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact
Statement have been filed with the Council.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
ROANOKE, VMGINIA as follows:
1. Subject to paragraph (2) below, the Council hereby approves the issuance of the
Bonds, in an aggregate principal amount up to $37,000,000, by the Authority for the benefit of the
Organization, solely to the extent required by Section 147(f) of the Code and Section 15.2 -4906
of the Act, to permit (lie Authority to assist in accomplishing the Plan of Finance.
2
2. The approval of the issuance of the Bonds by the Council does not constitute an
endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Plan of Finance
or the Organization, the economic viability of the facilities to be financed as a part of the Plan of
Finance, or any other matters relating to the Bonds, the facilities to be financed with the proceeds
of the Bonds, or the Plan of Finance. The Bonds shall not constitute a debt, liability or obligation
of the City. In accordance with the Act, the Bonds shall not be deemed to constitute a debt or a
pledge of the faith and credit or taxing power of the Commonwealth of Virginia or any political
subdivision thereof, including the Authority and the City. The Bonds shall provide that neither
the Commonwealth of Virginia, nor any political subdivision thereof, including the City and the
Authority, shall be obligated to pay the principal of or interest on the Bonds or other costs incident
thereto except from the revenues and moneys pledged therefor by the Organization.
This resolution shall take effect immediately upon its adoption.
ATTEST:
City Clerk.
November 5, 2019
FEDERAL EXPRESS
Department of Small Business
and Supplier Diversity
101 N. 14th Street, 11 th Floor
Richmond, Virginia 23219
City Council
City of Roanoke, Virginia
215 Church Ave SW
# 456
Roanoke, Virginia 24011
Internal Revenue Service Form 8038
Enclosed is a true, correct and complete copy of Internal Revenue Service Form 8038,
which has been filed with the Internal Revenue Service in connection with the issuance by the
Economic Development Authority of the City of Roanoke, Virginia, of its Residential Care
Facility Revenue and Refunding Bond (Virginia Lutheran Homes Brandon Oaks Project), Series
2019A and Residential Care Facility Revenue Bond (Virginia Lutheran Homes Brandon Oaks
Project), Series 2019B.
Very truly yours,
Secretary
Economic Development Authority
of the City of Roanoke, Virginia
'20 JAN-31 Am 9 1.58
Form 8038 Information Return for Tax - Exempt Private Activity Bond Issues
(Rev. September 2018) (Under Internal Revenue Code section 149(e)) OMB No. 1545 -0720
Department of the Treasury ► See separate instructions.
Internal Revenue Service ► Go to wwwJrs.gov1Form8038 for instructions and the latest information.
Reannrtinn Ai ithnrity Check if Amended Return ► ❑
1 Issuer's name
Economic Development Authority of the City of Roanoke, Virginia
2 Issuer's employer identification number
54- 1106038
3a Name of person (other than issuer) with whom the IRS may communicate about this return (see instructions)
David L. Richardson, Es q.
4 Number and street (or P.O. box if mail is not delivered to street address) Room /suite
McGuireWoods LLP, Gateway Plaza, 800 East Canal Street
3b Telephone number of other person shown on 3a
804 - 775 -1030
5 Report number (For IRS Use Only)
El ❑ ❑
6 City, town, or post office, state, and ZIP code
Richmond, Virginia 23219
7 Date of issue (MM /DD/YYYY)
11105/2019
8 Name of issue Residential Care Facility Revenue Refunding Bond
(Virginia Lutheran Homes Brandon Oaks Pro 'ect , Series 2019A and Series 2019B
9 CUSIP number
NIA
10a Name and title of officer or other employee of the issuer whom the IRS may call for more information
Harwell M. Darby, Jr., Es q., Counsel
10b Telephone number of officer or other employee shown on 10a
540- 224 -8006
WOM Type of Issue (Enter the issue price.)
Issue Price
11 Exempt facility bond:
a Airport (sections 142(a)(1) and 142(c)) . . . . . . . . . . . . . . . . . . .
b Docks and wharves (sections 142(a)(2) and 142(c)) . . . . . . . . . . . . . . . .
c Water furnishing facilities (sections 142(a)(4) and 142(e)) . . . . . . . . . . . . . .
d Sewage facilities (section 142(a)(5)) . . . . . . . . . . . . . . . . . . . . .
e Solid waste disposal facilities (section 142(a)(6)) . . . . . . . . . . . . . . . . .
f Qualified residential rental projects (sections 142(a)(7) and 142(d)) (see instructions) . . . . .
Meeting 20 -50 test (section 142(d)(1)(A)) . . . . . . . . . . . . ❑
Meeting 40 -60 test (section 142(d)(1)(13)) . . . . . . . . . . . ❑
Meeting 25 -60 test (NYC only) (section 142(d)(6)) . . . . . . . . . . ❑
Has an election been made for deep rent skewing (section 142(d)(4)(B))? ❑ Yes ❑ No
g Facilities for the local furnishing of electric energy or gas (sections 142(a)(8) and 142(f)) . . . .
h Facilities allowed under a transitional rule of the Tax Reform Act of 1986 (see instructions) . . .
Facility type -
1986Actsection ------------------------------------------------------------------------------------------------------ - - - - -- --
i Qualified enterprise zone facility bonds (section 1394) (see instructions) . . . . . . . . .
j Qualified empowerment zone facility bonds (section 1394(f)) (see instructions) . . . . . . .
k Other (see instructions)
I Qualified public educational facility bonds (sections 142(a)(13) and 142(k)) . . . . . . . .
m Mass commuting facilities (sections 142(a)(3) and 142(c)) . . . . . . . . . . . . . .
n Qualified highway or surface freight transfer facilities (sections 142(a)(15) and 142(m)) . . . . .
o Other (see instructions)
p Local district heating or cooling facilities (sections 142(a)(9) and 142( g))----------- -- --- ------- - - - - --
q Other (see instructions) ----------------- ------ ---------------------------------------------------------------------- - - - - --
12a Qualified mortgage bond (section 143(a)) . . . . . . . . . . . . . . . . . . .
b Other (see instructions)
13 Qualified veterans' mortgage bond (section 143(b)) (see instructions) . . . . . . . . . ►
Check the box if you elect to rebate arbitrage profits to the United States . . . . ❑
14 Qualified small issue bond (section 144(a)) (see instructions) . . . . . . . . . . . . ►
Check the box for $10 million small issue exemption . . . . . . . . . . . ❑
15 Qualified student loan bond (section 144(b)) . . . . . . . . . . . . . . . . . .
16 Qualified redevelopment bond (section 144(c)) . . . . . . . . . . . . .
17 Qualified hospital bond (section 145(c)) (attach schedule —see instructions) . . . . . . . .
18 Qualified 501(c)(3) nonhospital bond (section 145(b)) (attach schedule —see instructions) . . . .
Check box if 95% or more of net proceeds will be used only for capital expenditures . ► ❑✓
19 Nongovernmental output property bond (treated as private activity bond) (section 141(d)) . . .
20a Other (see instructions)`°
b Reissuance (see instructions) ----------------------------------------------------------------------------------------------
c Other. Describe (see instructions) ►
11a
11 b
11c
11d
11e
11f
11g
11h
%�_
-•� - •�
11 i
11 j
111
11M
11 n
11p
iiq
12a
12b
13
f"
°M
14
15
16
17
18
28,450 916.00
= g. t
19
20b
1 20c
For Paperwork Reduction Act Notice, see separate instructions. Cat. No. 49973K Form 8038 (Rev. 9 -2018)
Form 8038 (Rev. 9 -2018) Page 2
31
Description of Bonds (Complete for the entire issue for which this form is being filed.)
NAICS Code
(a) Final maturity date
(b) Issue price
(c) Stated redemption
price at maturity
(d) Weighted
average maturity
(e) Yield
21
11/01/2047
$ 28,450,916.00
$ 28,450,916.00
16.8830 years
VR
Uses of Proceeds of Issue (including underwriters' discount)
c
Amount
22
23
24
25
26
27
28
29
30
Proceeds used for accrued interest . . . . . . . . . . . . . . . . . . . . .
Issue price of entire issue (enter amount from line 21, column (b)) . . . . . . .
Proceeds used for bond issuance costs (including underwriters' discount) 24 549,268.32;
Proceeds used for credit enhancement . . . . . . . . . . . 25 0.00
Proceeds allocated to reasonably required reserve or replacement fund 26 0.00
Proceeds used to refund prior tax - exempt bonds. Complete Part VI 27 15,579,550.41'
Proceeds used to refund prior taxable bonds. Complete Parts V and VI 28 1,032,346.191
Add lines 24 through 28 . . . . . . . . . . . . . . . . . . . . . .
Nonrefunding proceeds (subtract line 29 from line 23, enter amount here, and complete Part V)
22
0.00
23
28 450 916.00
. . .
-°
a t'x
gv r
29
17,161,164.92
30
11,289,751.08
EMDU
Description of Property Financed
Caution: Do not complete for qualified student loan bonds, qualified mortgage bonds, or qualified veterans' mortgage
bonds.
31
Type of Property Financed:
NAICS Code
Amount
a
Land . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . .
31a
$
0.00
b
Buildings and structures . . . . . . . . . . . . . . . . . . . . . .
. . .
31b
11,273 174.85
c
Equipment with recovery period of more than 5 years . . . . . . . . . . . .
. . .
31c
0.00
d
Equipment with recovery period of 5 years or less . . . . . . . . . . . . .
. . .
31d
16,576.23
e
Other. Describe (see instructions)
31e
1
0.00
49
nlnrth Amorirnn Inrh mtn/ (aaccificatinn SvStPm MAICS) of the oroiects financed.
NAICS Code
Amount of nonrefunding proceeds
NAICS Code
Amount of nonrefunding proceeds
a 623311
$ 11,289,751.08
c
$
b
$
d
$
■ Tiirl■ Description of Retunaecl iionas (uompleie inls part only Tor reTUnuuly uuiIus.)
33 Enter the remaining weighted average maturity of the tax - exempt bonds to be refunded . . . . . ► 16.026 Years
34 Enter the remaining weighted average maturity of the taxable bonds to be refunded . . . . . . ► 3.6304 years
35 Enter the last date on which the refunded tax - exempt bonds will be called (MM /DD /YYYY) . . . . ► Ill / 05 / 2019
36 Enter the date(s) the refunded bonds were issued (MM /DD/YYYY) See Attached, ►
37 Name of governmental unit(s) approving Issue (see the Instructions) ►tconomic ueveiupment r!uuiun►� y uro L,,.y v, munilunv,
Virgin(a, 08/21/2019 public hearing and appro_val)_ City_ Council of the_City of Roanoke, Virginia,-------------------------------------------------- 09103/2019
38 Check the box If you have designated any Issue under section 265 b 3 B I III . . . . . . . . . . . . ► ❑
39 Check the box if you have elected to pay a penalty in lieu of arbitrage rebate . . . . . . . . . . . . . . ► ❑
40a Check the box if you have identified a hedge and enter the following information . . . . . . . . . . . . . ► ❑
b Name of hedge provider Atlantic Union Public Finance, Inc.
c Type of hedge ► Interest-Rate Swap ............................................................
- - - -- ------ - - - - --
d Term of hedge ► 1110112034------------ _ - --
41 Check the box if the hedge is superintegrated . . . . . . . . . . . . . . . . . . . . . . . . . ► ❑
42a Enter the amount of gross proceeds invested or to be invested in a guaranteed investment contract (GIC) ►
b Enter the final maturity date of the GIC (MM /DD/YYYY) . . . . . . . . . . . . . . . . . ► / /
c Enter the name of the GIC provider 0,
43 Check the box if the issuer has established written procedures to ensure that all nonqualified bonds of this issue are
remediated in accordance with the requirements under the Code and Regulations (see instructions) . . . . . . . ► ❑✓
44 Check the box if the issuer has established written procedures to monitor the requirements of section 148 . . . . ► ❑✓
45a Enter the amount of reimbursement if some portion of the proceeds was used to reimburse expenditures . lo-
b Enter the date the official intent was adopted (MM /DD/YYYY) . . . . . . . . . . . . . . ► / /
46 Check the box if the issue is comprised of qualified redevelopment, qualified small issue, or exempt facilities bonds, and
provide name and EIN of the primary private user . . . . . . . . . . . . . . . . . . . . . . . ► ❑
Name ► EIN
Form 8038 (Rev. 9 -2018)
gnature of s r s a
Print/Type preparer's name Pre er's si nature Date Preparer's PTIN
Check ❑ if
Paid 91/05/2019 self - employed p01068483
Preparer Robert A. Kaplan
Firm's name ► McGuireWoods LLP Firm's EIN 0, 54- 0505857
Use Only
Firm's address ► One .lames Center, 901 East Car Street, Richmond, Vir inia 23219 Phone no. 804- 775 -1000
Form 8038 (Rev. 9 -2018)
Page 3
Form 8038 (Rev. 9 -2018)
Amount
Volume Caps
47
Amount of state volume cap allocated to the issuer. Attach copy of state certification . . . .
47
48
Amount of issue subject to the unified state volume cap . . . . . . . . . . . . . .
48
49
Amount of issue not subject to the unified state volume cap or other volume limitations:
49
Of bonds for governmentally owned solid waste facilities, airports, docks, wharves, environmental
a
enhancements of hydroelectric generating facilities, or high -speed intercity rail facilities . . . .
49a
b
Under a carryforward election. Attach a copy of Form 8328 to this return . . . . . . . . .
49b
Under transitional rules of the Tax Reform Act of 1986. Enter Act section ► ------------------------ - - - - -- --
49c
C
d
Under the exception for current refunding (section 146(i) and section 1313(a) of the Tax Reform Act of 1986)
49d
50a
Amount of issue of qualified veterans' mortgage bonds . . . . . . . . . . . . . . .
50a
b
Enter the state limit on qualified veterans' mortgage bonds . . . . . . . . . . . . .
50b
51a
Amount of section 1394(f) volume cap allocated to issuer. Attach copy of local government certification
51a
b
Name of empowerment zone ► - - - - -- -------------------------------------------------------
52
------------------------------
Amount of section 142(k)(5) volume cap allocated to issuer. Attach copy of state certification
52
Under penalties of perjury, 1 declare that I have examined this return, and accompanying schedules and statements, and to the best of my knowledge and
belief, they are true, correct, and complete. I fu er declare that I consent to the IRS's disclosure of the issuer's return information, as necessary to process
Signature
and
this r n, to son(s) that a th i d above.
11(0512019 Braxton G. Naff,
Chair
Consent
' �
thorized re entative Date Type or print name and title
gnature of s r s a
Print/Type preparer's name Pre er's si nature Date Preparer's PTIN
Check ❑ if
Paid 91/05/2019 self - employed p01068483
Preparer Robert A. Kaplan
Firm's name ► McGuireWoods LLP Firm's EIN 0, 54- 0505857
Use Only
Firm's address ► One .lames Center, 901 East Car Street, Richmond, Vir inia 23219 Phone no. 804- 775 -1000
Form 8038 (Rev. 9 -2018)
Economic Development Authority of the City of Roanoke, Virginia
EIN: 54- 1106038
Schedule
Part II, Line 18
1. The name of the 501(c)(3) organization benefiting from this qualified nonhospital bond
issue:
2.
Virginia Lutheran Homes, Inc.
2. The Employer Identification Number of such 501(c)(3) organization:
54- 0852697
3. The amount of this bond issue benefiting the organization:
$28,450,916
Part VI, Line 36
11/22/2006
10 /1 8/2007
06/23/2016
9
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 3rd day of September, 2019.
No. 41545 - 090319.
A RESOLUTION amending, restating, and reordaining the objectives, duties, and
responsibilities of Roanoke Neighborhood Advocates; amending and reordaining Resolution No.
36397 - 061603, adopted by City Council on June 16, 2003, only to the extent not inconsistent with
the resolution; and establishing an effective date.
WHEREAS, City Council adopted Resolution No. 25394- 112480 on November 24, 1980,
to establish the Roanoke Neighborhood Partnership Committee for the purpose of encouraging the
growth and promotion of neighborhood -based organizations that are vital to the future of the City;
WHEREAS, City Council adopted Resolution No. 36397 - 061603 on June 16, 2003, to
reconstitute Roanoke Neighborhood Partnership Committee as Roanoke Neighborhood Advocates
(RNA) and establish the objectives, duties, and responsibilities of the RNA; and
WHEREAS, City Council desires to amend and restate the objectives, duties, and
responsibilities of the RNA in order to support the RNA in its efforts to promote, develop, and
expand neighborhood -based organizations throughout the City.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The RNA shall assume and perform the following duties and responsibilities:
(a) create, develop, implement, and maintain a strategic business plan that
directs the activities of the RNA to develop grow, and promote the
neighborhoods of Roanoke, and review, amend, modify, or adjust such
business plan on an annual basis;
(b) advise City Council and City administration annually concerning existing
and proposed public policies affecting the vitality of neighborhoods and
neighborhood -based organizations;
(c) inform neighborhood -based organizations and the public of existing and
proposed public policies and activities that support neighborhoods and
neighborhood -based organizations;
(d) advise and counsel neighborhood -based organizations in establishing,
developing, and expanding their organization, administrative, and advocacy
capacities in the promotion of their neighborhoods;
(e) oversee the administration of the Neighborhood Grant Program, including
the creation, establishment, and implementation of criteria and
qualifications for the award of funds under the Neighborhood Grant
Program; and
(f) assist and collaborate with the Neighborhood Services Coordinator for the
City in the outreach and support to neighborhoods and neighborhood -based
organizations by serving as a liaison to neighborhood groups and providing
comments and recommendations regarding needs, events, and activities in
neighborhoods.
2. Staff function, staff support, and resources shall be provided for the RNA as agreed
between the RNA and City administration.
3. The RNA shall consist of nine (9) members, each serving for terms of three (3)
years, after service of their initial terms as provided herein. Five (5) members of the RNA shall
be appointed by City Council and the Council appointed members shall appoint the remaining four
(4) members for their initial terms. Thereafter, (i) City Council shall appoint persons to fill
vacancies, reappoint members, or appoint successors for any of the five (5) members initially
appointed by City Council; and (ii) all current members of the RNA shall appoint persons to fill
vacancies, reappoint members, or appoint successors for any of the remaining four (4) members
initially appointed by the City Council appointed members.
4. The initial terms of the members of the RNA shall be as follows:
(i) Three (3) of the Council appointed members shall serve for three (3) years;
(ii) Two (2) of the Council appointed members shall serve for two (2) years;
(iii) Two (2) of the members appointed by the Council appointed members shall
serve for three (3) years; and
(iv) Two (2) of the members appointed by the Council appointed members shall
serve for two (2) years.
Upon completion of each initial term, each such term shall be for periods of three
(3) years, subject to the limitations on consecutive terms set forth in the City Code. The
initial terms shall commence effective October 1, 2019.
5. The terms of the current members of the RNA shall automatically terminate as of
September 30, 2019.
6. The RNA shall establish bylaws for the operation and administration of the RNA
and shall submit such proposed bylaws to City Council for approval. Such submission shall be
made by December 31, 2019. All proposed amendments to the bylaws shall be submitted to City
Council for approval.
7 Resolution No. 36397 - 061603 is amended and reordained only to the extent that
the provisions of Resolution No. 36397 - 061603 are not inconsistent with this resolution. This
resolution shall control to the extent of any inconsistency.
8. This resolution shall be effective upon its passage.
ATTEST:
City Clerk. tt�~
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
Jamaal L. Jackson
4227 Quail Drive, N. W.
Roanoke, Virginia 24017
Dear Mr. Jackson:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: eIerk(q_roanokeva.gov
September 4, 2019
CECELIA F. MCCOY, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
I am enclosing copy of Resolution No. 41545 - 090319 amending, restating, and
reordaining the objectives, duties, and responsibilities of Roanoke Neighborhood
Advocates; amending and reordaining Resolution No. 36397- 061603, adopted by City
Council on June 16, 2003, only to the extent not inconsistent with the resolution; and
establishing an effective date.
The above referenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 3, 2019, and is in full force and effect
upon its passage.
Pursuant to Paragraph 5, your term as a member of the Roanoke Neighborhood
Advocates shall automatically terminate as of September 30, 2019.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Neighborhood
Advocates from May 7, 2018 to September 30, 2019. Please find enclosed a Certificate
of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of
your service.
Sincerely,
. M. nom-t",
Stephanie M. Moon Reynol s, MC
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
Jamaal Jackson
AS A MEMBER OF THE
ROANOKE NEIGHBORHOOD ADVOCATES
FROM MAY 7, 201 H
TO SEPTEMBER 30, 2019
ON THIS 4TH DAY OF SEPTEMBER 2019
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
A"I-"I FST:
SIIERMAN P. 1, FA, SR. SMrlI PIIANIE. M. M )N RI O _DS
MAYOR CI "I-Y CEI:R
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCa roanokeva.gov
September 4, 2019
Jacqueline W. Moon
1619 Sherwood Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Moon:
CECELIA F. MCCOY, CMC
Deputy City Clerk
CECELIA T. WEBB, CN1C
Assistant Deputy Cit.,,, Clerk
I am enclosing copy of Resolution No. 41545 - 090319 amending, restating, and
reordaining the objectives, duties, and responsibilities of Roanoke Neighborhood
Advocates; amending and reordaining Resolution No. 36397- 061603, adopted by City
Council on June 16, 2003, only to the extent not inconsistent with the resolution; and
establishing an effective date.
The above referenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 3, 2019, and is in full force and effect
upon its passage.
Pursuant to Paragraph 5, your term as a member of the Roanoke Neighborhood
Advocates shall automatically terminate as of September 30, 2019.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Neighborhood
Advocates from September 4, 2018 to September 30, 2019. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
Stephanie M. Moon R Id MC
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
Jacqueline W. Moon
AS A MEMBER OF THE
ROANOKE NEIGHBORHOOD ADVOCATES
FROM SEPTEMBER 4, 2018
TO SEPTEMBER 10, 2019
ON THIS 4TH DAY OF SEPTEMBER , 2019
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPRO VI.1):
CS4-w,
--- SHERMAN P. LEA, SR. - --
MAYOR
ATTEST:
S "KEPI IANIL M. MC EIRE' OLDS
CI'T'Y CLERK
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCroanokeva.gov
September 4, 2019
Sunni Purviance
1340 Morningside Street, S. E.
Roanoke, Virginia 24013
Dear Ms. Purviance:
CECELIA F. MCCOY, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
I am enclosing copy of Resolution No. 41545 - 090319 amending, restating, and
reordaining the objectives, duties, and responsibilities of Roanoke Neighborhood
Advocates; amending and reordaining Resolution No. 36397- 061603, adopted by City
Council on June 16, 2003, only to the extent not inconsistent with the resolution; and
establishing an effective date.
The above referenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 3, 2019, and is in full force and effect
upon its passage.
Pursuant to Paragraph 5, your term as a member of the Roanoke Neighborhood
Advocates shall automatically terminate as of September 30, 2019.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Neighborhood
Advocates from October 4, 2018 to September 30, 2019. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
NQ6'A-V rh • oeY► o
Stephanie M. Moon R rMC
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
Sunni Purviance
AS A MEMBER OF THE
ROANOKE NEIGHBORHOOD ADVOCATES
FROM OCTOBER 4, 2018
TO SEPTEMBER 30, 2019
ON THIS 4TH DAY OF SEPTEMBER 2019
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
ATITST:
SHERMAN N. LL:A, SR. *;r%ev,-,_M( 0' RE OLDS
MAYOR CITY C'f R
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
Charles E. Wilson
17 Church Avenue, S. W.
Apartment 202
Roanoke, Virginia 24011
Dear Mr. Wilson:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk( roanokeva.gov
September 4, 2019
CECELIA F. MCCOY, CMC
Depute City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy Cite Clerk
I am enclosing copy of Resolution No. 41545 - 090319 amending, restating, and
reordaining the objectives, duties, and responsibilities of Roanoke Neighborhood
Advocates; amending and reordaining Resolution No. 36397- 061603, adopted by City
Council on June 16, 2003, only to the extent not inconsistent with the resolution; and
establishing an effective date.
The above referenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 3, 2019, and is in full force and effect
upon its passage.
Pursuant to Paragraph 5, your term as a member of the Roanoke Neighborhood
Advocates shall automatically terminate as of September 30, 2019.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Neighborhood
Advocates from February 5, 2018 to September 30, 2019. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
. vy�, Jk�)
Stephanie M. Moon Reynolds, MC
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
Charles E. Wilson
AS A MEMBER OF THE
ROANOKE NEIGHBORHOOD ADVOCATES
FROM FEBRUARY 5, 201 H
TO SEPTEMBER 30, 2019
ON THIS 4TH DAY OF SEPTEMBER 2019
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
fA .
SHERMAN P. LEA, SR.
MAYOR
ATTEST:
; �i R+w r Oft J
STEPHANIE M. MO OLDS
CITY CI-FRK
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: elerkCroanokeva.gov
September 4, 2019
Katelynn Lewis
2278 Westover Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Lewis:
CECELIA F. MCCOY, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
I am enclosing copy of Resolution No. 41545 - 090319 amending, restating, and
reordaining the objectives, duties, and responsibilities of Roanoke Neighborhood
Advocates; amending and reordaining Resolution No. 36397- 061603, adopted by City
Council on June 16, 2003, only to the extent not inconsistent with the resolution; and
establishing an effective date.
The above referenced measure was adopted by the Council of the City of Roanoke at a
regular meeting held on Tuesday, September 3, 2019, and is in full force and effect
upon its passage.
Pursuant to Paragraph 5, your term as a member of the Roanoke Neighborhood
Advocates shall automatically terminate as of September 30, 2019.
On behalf of the Members of Roanoke City Council, I would like to express appreciation
for your service to the City of Roanoke as a member of the Roanoke Neighborhood
Advocates from June 5, 2017 to September 30, 2019. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in
recognition of your service.
Sincerely,
Nov" Ae__)
Stephanie M. Moon R d MMC
City Clerk
Enclosure
CERTIFICATE OF APPRECIATION
PRESENTED TO
Katelynn Lewis
AS A MEMBER OF THE
ROANOKE NEIGHBORHOOD ADVOCATES
FROM JUNE 5, 2017
TO SEPTEMBER 30, 2019
ON THIS 4TH DAY OF SEPTEMBER 2019
IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY
RENDERED TO THE CITY OF ROANOKE
APPROVED:
_ P a
SHERMAN P. LEA. SR ___
MAYOR
ATTFST:
44STITHANIF M. M O I ' NOLDS
CITY CLERK
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCaroanokeva.gov
September 4, 2019
Kevin Earl
509 Allison Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Earl:
CECELIA F. MCCOY, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
On May 13, 2019, City Council appointed you to replace John Fulton as a member
(Registered Architect) of the Architectural Review Board for a four -year term of office,
commencing October 2, 2019, ending October 1, 2023. Unfortunately, the criteria required
the appointment to be a registered architect.
At its regular meeting held on Monday, September 3, 2019, City Council appointed you as a
Citizen at Large member of the Architectural Review Board to fill the unexpired term of
office of Anne Beckett ending October 1, 2022.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of
Office which must be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a copy
of the Virginia Freedom of Information Act. The Act requires that you be provided with a
copy within two weeks of your appointment and each member is required "to read and
become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Architectural Review Board.
Sincerely,
t M. Moon Re ds, C
City Clerk
Enclosures
PC: Donna Payne, Secretary, Architectural Review Board /w application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of September 2019, KEVIN EARL was
appointed as a member (Citizen at Large) of the Architectural Review Board to fill the
unexpired term of office of Anne Beckett ending October 1, 2022.
Given under my hand and the ' Seal of the City of Roanoke this fourth day of
September 2019.
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OFOTHEOCITYO�
OFFICE
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCroanokeva.gov
September 4, 2019
Helen Favor
2416 Jefferson Street
Roanoke, Virginia 24014
CECELIA F. MCCOY, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Dear Ms. Favor: Roanoke which was held on Tuesdy,
At a regular meeting of the Council of the City omember (Engineer) of the Building and
September 3, 2019, you were appointed as a
Fire Code Board of Appeals to fill the unexpired term of office of Patrick J. Williams
ending June 30, 2021.
Affirmat on of Office which must be administered b the Clerk of the t;irculi %.vu1
of the Cit of Roanoke located on the third floor of the Roanoke City Courts
Facilit 315 Church Avenue S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act melmbeh strequired pto read
with a copy within two weeks of your appointme nt and each
and become familiar with provisions of the Act." to
press
On behalf of the Mayor and city of Roanoke as would epresent tivexof the
appreciation for your willingness t o serve the City eats.
Building and Fire Code Board of App
Sincerely,
la�, r), - n o •,,•-
Stephanie M. Moon Reds, C
City Clerk
Enclosures
c: Donna Payne, Secretary, Building and Fire Code Board of Appeals
COMMONWEALTH OF VIRGINIA To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of September 2019, HELEN FAVOR was
appointed as a member (Engineer) of the Building and Fire Code Board of Appeals to fill
the unexpired term of office of Patrick J. Williams ending June 30, 2021.
Given under my hand and the Seal of the City of Roanoke this fourth day of
September 2019.
. � our a,�✓
City Clerk.
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCroanokeva.gov
CECELIA F. MCCOY
Deputy City Clerk
September 4 2019
CECELIA T. WEBB, CMC
p
Assistant Deputy City Clerk
Siclinda Canty - Elliott
2320 Westover Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Canty - Elliott:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 3, 2019, you were appointed as a member of the Human Services Advisory
Board to fill the unexpired term of office of Aaron Cain Turner ending November 30,
2022.
Enclosed you will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to Room 456 in the
Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the
capacity to which you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing a
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member of the Human Services Advisory
Board.
Sincerely,
b� y
Stephanie M. Moon hold MMC
City Clerk
Enclosures
PC: Teresa I. McDaniel, Secretary, Human Services Advisory Board, w /application
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of September 2019, SICLINDA CANTY-
ELLIOTT was appointed as a member of the Human Services Advisory Board to fill the
unexpired term of office of Aaron Cain Turner ending November 30, 2022.
Given under my hand and the Seal of the City of Roanoke this fourth day of
September 2019.
City Clerk
STEPHANIE M. MOON REYNOLDS, NiMC
City Clerk
CITY OF
OFFICE OF CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCdroanokeva.gov
September 4, 2019
John Hitchins, Jr.
2609 Longview Avenue, S. W.
Roanoke, Virginia 24014
CECELIA F. MCCOY, CMC
Depute City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
Dear Mr. Hitchins:
At a regular meeting of the Council of the City of Roanoke
ber of the Roanoke Arts Commission
Sepember 3, 2019, you were appointed as a me
to fill the unexpired term of office of Ariel Lev ending June 30, 2020.
_ _: .,^. it nnnnintment and an Oath of
wh
Facility, 315 Church Avenue S. W.
Please return one copy of the Oath of
Municipal Building, 215 Church Avenue, S
u were appointed.
C
Office to Room 456 in the Noel C. Taylor
. W., prior to serving in the capacity to which
yo
Pursuant to Section 2.2 -3702, Code of Virginia The Act arequires hat you be provided
copy of the Virginia Freedom of Information Act
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members
appreciation for your willingness to serve
Roanoke Arts Commission.
Enclosures
of City Council, I would like to express
the City of Roanoke as a member of the
Sincerely,
Stephanie M. Moon Reynolds, M C
City Clerk
COMMONWEALTH OF VIRGINIA To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of September 2019, JOHN HITCHINS, JR.
was appointed as a member of the Roanoke Arts Commission to fill the unexpired term
of office of Ariel Lev ending June 30, 2020.
Given under my hand and the Seal of the City of Roanoke this fourth day of
September 2019.
City Cle
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
Valerie Brown
212 Academy Street
Unit #6
Salem, Virginia 24153
Dear Ms. Brown:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCq roanokeva.gov
September 4, 2019
CECELIA F. MCCOY, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputv City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 3, 2019, you were appointed as a member of the Roanoke Arts Commission
to fill the unexpired term of office of Benjamin S. Crawford ending June 30, 2020.
Enclosed you will find a Certificate of Your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S W
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and
appreciation for your willingnes s
Roanoke Arts Commission.
Enclosures
Members of City Council, I would like to express
to serve the City of Roanoke as a member of the
Sincerely,
$�A �-\rn - %
u,
Stephanie M. Moon Reynold , MMC
City Clerk
COMMONWEALTH OF VIRGINIA
To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of September 2019, VALERIE BROWN was
appointed as a member of the Roanoke Arts Commission to fill the unexpired term of
office of Benjamin S. Crawford ending June 30, 2020.
Given under my hand and the Seal of the City of Roanoke this fourth day of
September 2019.
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@ roanokeva.gov
September 4, 2019
Jessie Coffman
1725 Greenwood Road, S. W.
Roanoke, Virginia 24015
Dear Ms. Coffman:
CECELIA F. MCCOY, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 3, 2019 you were appointed as a member of the Roanoke Public Library Board
to fill the unexpired term of office of King Tower ending June 30, 2020.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of
Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve as a member of the Roanoke Public Library Board.
Sincerely,
%0 L.yyl-
Stephanie M. Moon
City Clerk
Enclosures
qr+r. h� �
Reynol s, MM
PC: Sheila Umberger, Secretary, Roanoke Public Library Board w /application
COMMONWEALTH OF VIRGINIA )
To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of September 2019, JESSIE COFFMAN was
appointed as a member of the Roanoke Public Library Board to fill the unexpired term of
office of King Tower ending June 30, 2020.
Given under my hand and the Seal of the City of Roanoke this fourth day of
September 2019.
NA
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkC roanokeva.gov
STEPHANIE M. MOON REYNOLDS, MMC
CUN Clerk
September 4, 2019
Amy Morgan
3619 Melcher Street, S. E.
Roanoke, Virginia 24014
Dear Ms. Morgan:
CECELIA F. MCCOY, CMC
Depute City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 3, 2019 you were appointed as a member of the Roanoke Public Library Board
to fill the unexpired term of office of Douglas Jackson ending June 30, 2021.
Cl
Roanoke, loca
Avenue, S. W.
a
e
Court of the
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal
Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were
appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of
the Virginia Freedom of Information Act. The Act requires that you be provided with a copy
within two weeks of your appointment and each member is required "to read and become
familiar with provisions of the Act."
On behalf of the Mayor andMembers member oftt e Council, I would
like to express
Board. appreciation
for your willingness to serve
Sincerely,
Stephanie M. Moon Reyno ds, 7C
City Clerk
Enclosures
PC: Sheila Umberger, Secretary, Roanoke Public Library Board w /application
COMMONWEALTH OF VIRGINIA To -wit:
CITY OF ROANOKE
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of September 2019, AMY MORGAN was
appointed as a member of the Roanoke Public Library Board to fill the unexpired term of
office of Douglas Jackson ending June 30, 2021.
Given under my hand and the Seal of the City of Roanoke this fourth day of
September 2019.
Q04 ` 1r�. a�►h �.
City Cie
STEPHANIE M. MOON REYNOLDS, MMC
Citv Clerk
Ray Bemis, III
1319 Biscayne Road
Roanoke, Virginia 24019
Dear Mr. Bemis:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkCa roanokeva.gov
September 4, 2019
CECELIA F. MCCOV, CMC
Deputy City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 3, 2019 you were appointed to fill the unexpired term of office of Aaron
Deane as a Citizen at Large representative of the Youth Services Citizen Board ending
June 30, 2020.
Enclosed You will find a Certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S W
Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor
Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which
you were appointed.
Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing
copy of the Virginia Freedom of Information Act. The Act requires that you be provided
with a copy within two weeks of your appointment and each member is required "to read
and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve the City of Roanoke as a member of the Youth
Services Citizen Board.
Sincerely,
'C''';
0�
Stephanie M. Moon Rey s, C
City ity Clerk
c: Aisha Johnson, Secretary, Youth Services Citizen Board w /application
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of September 2019, RAY BEMIS, III, was
appointed to fill the unexpired term of office of Aaron Deane as a Citizen at Large
representative of the Youth Services Citizen Board ending June 30, 2020.
Given under my hand and the Seal of the City of Roanoke this fourth day of
September 2019.
City Clerk ho4w
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerk@ roanokeva.gov,
September 4, 2019
Va'Shay McCalla
812 Madison Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. McCalla:
CECELIA F. MCCOV, CMC
Depute City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy Cite Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
September 3, 2019, you were appointed as a member (Student/Patrick Henry High
School) of the Youth Services Citizen Board for a term of office ending June 30, 2020.
Enclosed you will find a certificate of your appointment and an Oath or
Affirmation of Office which must be administered by the Clerk of the Circuit Court
of the City of Roanoke, located on the third floor of the Roanoke City Courts
Facility, 315 Church Avenue, S. W.
After the Oath has been administered, please return one copy to the Office of the City
Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., prior to serving in the capacity to which you were appointed.
Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy within two weeks of your appointment and each member is
required "to read and become familiar with provisions of the Act."
On behalf of the Mayor and Members of City Council, I would like to express
appreciation for your willingness to serve as a member (Student/Patrick Henry High
School) of the Youth Services Citizen Board.
Sincerely,
Stephanie M. Moon Reyn ,
City Clerk
Enclosures
PC: Aisha Johnson, Secretary, Youth Services Citizen Board
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To -wit:
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of September 2019, VA'SHAY MCCALLA
was appointed as a member (Student/Patrick Henry High School) of the Youth Services
Citizen Board for a term of office ending June 30, 2020.
Given under my hand and the Seal of the City of Roanoke this fourth day of
September 2019.
city CI
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY �OFH O�AITYOKE
OFFICE CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E-mail: derkC roanokeva.gov
Louis Garcia
1838 Oxford Avenue, S. W.
Roanoke, Virginia 24015
Dear Mr. Garcia:
September 4, 2019
CECELIA F. MCCOY, CMC
Depute City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy Cih Clerk
f
At a regular meeting of the Council of the City o ° kWill a 'm Nelmselas aTmember
September 3, 2019, you were appointed to replace
(Student Alternate /Patrick Henry High School) of the Youth Services Citizen Board for a
term of office ending June 30, 2020.
.— — _l ......r �nrxnintment and an Oath of
Enclosed
n of Office w
Cit of Roanoke located on the
ini
Ln
it Cou
W1 Ill. v
c..,nau 315 Church Avenue S. W.
After the Oath has been administered, please return one copy to the Office of the City
Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., prior to serving in the capacity to which you were appointed.
Furthermore, pursuant to Section 2.2 -3702, Code
Virginia (1 50t), as am nded, I m
enclosing copy of the Virginia Freedom of Information ointment and each member is
provided with a copy within two weeks of your app
required "to read and become familiar with provisions of the Act."
like to express
On behalf of the Mayor and Members s of
a membe�(Student Alterdnate /Patrick Henry
appreciation for your willingness to serve
High School) of the Youth Services Citizen Board.
Sincerely, _ n'
i1�tl1Y1 4/
Stephanie M. Moon Reynold , MMC
City Clerk
Enclosures
PC: Aisha Johnson, Secretary, Youth Services Citizen Board
COMMONWEALTH OF VIRGINIA To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of September 2019, LOUIS GARCIA was
appointed to replace William Nelms as a member (Student Alternate/ Patrick Henry High
School) of the Youth Services Citizen Board for a term of office ending June 30, 2020.
Given under my hand and the Seal of the City of Roanoke this fourth day of
September 2019.
City Clerk
STEPHANIE M. MOON REYNOLDS, MMC
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
E -mail: clerkC roanokeva.gov
September 3, 2019
Brianna Wilson
4758 Westvale Road, N. E.
Roanoke, Virginia 24019
Dear Miss Wilson:
CECELIA F. MCCOY, CMC
Depute City Clerk
CECELIA T. WEBB, CMC
Assistant Deputy City Clerk
At a regular meeting of the Council of the City of ember St dent/W II am Fleming High
September 3, 2019, you were reappointed as a m
School) of the Youth Services Citizen Board for a term of office ending June 30, 2020.
n
of
Affirmation of Office wnicn rlluaa wU GM•••••••___.
floor of the Roanoke City
of the Cit of Roanoke located on the third
Facilit 315 Church Avenue S. W.
After the Oath has been administered, please return one copy to the Office of the City
Clerk, Room 456, fourth floor, Noel C. Taylor Municipal Building, 215 Church
Avenue, S.W., prior to serving in the capacity to which you were reappointed.
Furthermore, pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am
enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be
provided with a copy
within two weeks of your reappointment and each member is
required "to read and become familiar with provisions of the Act."
On behalf of the Mayor and Me � city Council,
appreciation for your willingness t o continue t serve as a member (Student/William
Fleming High School) of the Youth Services Citizen Board.
Sincerely,
� J btrrl �
Stephanie M. Moon Reyn C
City Clerk
Enclosures
PC: Aisha Johnson, Secretary, Youth Services Citizen Board
COMMONWEALTH OF VIRGINIA To -wit:
CITY OF ROANOKE )
I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting
of Council which was held on the third day of September 2019, BRIANNA WILSON was
reappointed as a member (Student/William Fleming High School) of the Youth Services
Citizen Board, for a term of office ending June 30, 2020.
Given under my hand and the Seal of the City of Roanoke this fourth day of
September 2019.
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City Clerk
ROANOKE CITY COUNCIL
ROANOKE VALLEY AND NEW RIVER VALLEY
REGIONAL LOCAL GOVERNMENTS
JOINT MEETING
THURSDAY, SEPTEMBER 12, 2019
6:00 P.M.
VIRGINIA TECH CARILION SCHOOL OF MEDICINE
2 Riverside Circle
Room M 203
Roanoke, Virginia 24016
AGENDA
1. Call to Order. Nicholas C. Conte, Executive Vice President and General
Counsel for Carilion Clinic, Presiding Officer and Moderator.
2. Roll Call by Clerks of Localities.
A quorum was present.
3. Statement of Purpose.
Presentation about activities and progress at Carilion Clinic, Virginia Tech
and the VTC Partnership.
4. Carilion Clinic's Capital Investment Plan and its Impact on Enhancing Health Care
in western Virginia.
Nancy Howell Agee, President and CEO.
5. Virginia Tech Carilion School of Medicine — Training Doctors to Address Important
Health Care Issues Now and in the Future.
Lee Learman, M.D., Ph.D., Dean.
6. Virginia Tech's New Educational Initiatives and their Impact on the Region and the
Commonwealth.
Tim Sands, Ph.D., President.
7. Overview of the Fralin Biomedical Research Institute at VTC and its Economic
Impact on the Region.
• Michael Friedlander, Ph.D., Founding Executive Director;
• Fralin Biomedical Research Institute at VTC; Vice President for Health
Sciences and Technology, Virginia Tech.
8. Questions and Comments by Local Governing Officials.
9. Closing Remarks by Dr. Agee, Dr. Sands, Mr. Conte.
10. Adjournment — 7:54 p.m.