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Council Actions 10-21-19
ROANOKE CITY COUNCIL REGULAR SESSION OCTOBER 21, 2019 2:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA 1. Call to Order - -Roll Call. All Present. D"IS 41582- 102119 The Invocation was delivered by The Reverend Whitney Burton, Associate Pastor, St. John's Episcopal Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: This afternoon's Council meeting will be televised live and replayed on RVTV Channel 3 on Friday, October 25 at 7:00 p.m., and Sunday, October 27 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Architectural Review Board — one vacancy Building and Fire Board of Appeals — one vacancy Mill Mountain Advisory Board — one vacancy Roanoke Public Library Board — one vacancy Roanoke Valley - Alleghany Regional Commission — one vacancy 1 Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Anthony Peterson, 2750 Florida Avenue, N. W., appeared before the Council regarding a weed and trash citation and lien on his property. 4. CONSENT AGENDA: (APPROVED 7 -0) All matters listed under the Consent Agenda are considered routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 Minutes of the regular meeting of City Council held on Monday, September 16, 2019. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the City Clerk advising of the resignation of Courtney Campbell as a Citizen representative of the Roanoke Valley - Alleghany Regional Commission, effective immediately. RECOMMENDED ACTION: Accepted the resignation and received and filed the communication. C -3 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of approximately 2.96 acres of City -owned property located at 2607 Salem Turnpike, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. 2 C -4 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of approximately 0.018 acres of City -owned property located at 715 Franklin Road, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -5 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss disposition of approximately .510 acres of City -owned property located at 2202 Countryside Road, N. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -6 A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel and hear briefings by staff members or consultants pertaining to actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigation posture of the City, pursuant to Section 2.2 -3711 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -7 A communication from Council Member Michelle L. Davis, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the selection process for a City Clerk, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concurred in the request. C -8 Reports of qualification of the following individuals: J. Frederick Gusler as a Citizen representative of the Roanoke Valley - Alleghany Regional Commission for a three -year term of office ending June 30, 2021; Kevin Earl as a member (Citizen at Large) of the Architectural Review Board to fill the unexpired term of office of Anne Beckett ending October 1, 2022; 3 Jamaal Jackson and Cindy Pasternak for a three -year term of office, each, commencing October 1, 2019 and ending September 30, 2022; and Katelynn Lewis for a two -year term of office commencing October 1 and ending September 30, 2021 as members of the Roanoke Neighborhood Advocates; Stephanie S. Wyatt -Jones as a Director of the Economic Development Authority of the City of Roanoke for a four -year term of office, commencing October 21, 2019 and ending October 20, 2023; Jeffrey A. Robertson as a member of the Towing Advisory Board for a three -year term of office ending October 31, 2022; and Melanie Morris as a Citizen at Large representative of the Youth Services Citizen Board for a term ending June 30, 2022. RECOMMENDED ACTION: Received and filed. REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Share information about activities in connection with the Williamson Road Area Business Association Restaurant Week. Valerie Brown, Executive Director, Spokesperson. (Sponsored by Mayor Lea and Vice -Mayor Cobb) Received and filed. b. Share information about activities and initiatives with regard to The Least of These Ministry. Dawn Sandoval, Founder, Spokesperson. (Sponsored by Mayor Lea and Council Member White -Boyd) Received and filed. C. Presentation with regard to Work Force Development activities of the Work Force Development Board and Virginia Employment Commission. Morgan Romeo, Executive Director, Equal Opportunity Officer, Workforce Development Board; Michelle Brennan, One -Stop Coordinator; and Katherine Holcomb, Manager, Virginia Employment Commission, Spokespersons. (Sponsored by the City Manager) Received and filed. 4 d. A communication from the Honorable Timothy Allen, City Sheriff, recommending acceptance of the State Criminal Alien Assistance Program Grant from the Bureau of Justice Assistance Office in conjunction with the U.S. Department of Homeland Security; and a communication from the City Manager concurring in the recommendation. Adopted Resolution No. 41582 - 102119 and Budget Ordinance No. 41583 - 102119. (7 -0) e. A communication from Mayor Sherman P. Lea, Sr., requesting further dialogue with regard to changing the Municipal Election date from May to November. The following individuals appeared before the Council and spoke in support of changing the Municipal Election Date from the first Monday in May 2020 to the first Tuesday following the first Monday in November 2020: Barbara Andes, 2803 Rosalind Avenue, S. W. Robin Barnhill, 2309 Brandon Avenue, S. W. Luke Priddy, 302 5th Street, S. W. Catherine Koebel, 2625 Longview Avenue, S. W. Brenda Hale, President, Roanoke Branch — NAACP Without objection by the Council, discussion by the Council regarding the matter would occur during the 7:00 p.m. meeting. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the FY2020 Bulletproof Vest Partnership Grant Award from the United States Department of Justice. Adopted Resolution No. 41584 - 102119 and Budget Ordinance No. 41585-102119. (7 -0) 5 2. Acceptance of the FY2019 State Homeland Security Program Grant from the U.S. Department of Homeland Security Federal Emergency Management Agency. Adopted Resolution No. 41586- 102119 and Budget Ordinance No. 41587 - 102119. (6 -0, Council Member Price was not present when vote was recorded) 3. Acceptance of a monetary donation from Branch Management Corporation as part of the City's Beautify Roanoke Interchanges Through Enhancement Program for landscaping at the intersection of Riverland Road, Bennington Street, and Mount Pleasant Boulevard. Adopted Resolution No. 41588 - 102119 and Budget Ordinance No. 41589 - 102119. (6 -0, Council Member Price was not present when vote was recorded) 4. Acceptance of "pass through" funds from the Virginia Department of Emergency Management to assist the Hazardous Materials Response Team with hazardous materials emergency responses and training and development. Adopted Resolution No. 41590 - 102119 and Budget Ordinance No. 41591 - 102119. (6 -0, Council Member Price was not present when vote was recorded) 5. Authorization for acquisition of real property rights in connection with the Brymoor Road, S. W. Stormwater Improvement Project. Adopted Ordinance No. 41592 - 102119. (7 -0) 6. Authorization for acquisition of real property rights as part of the Stormwater Utility Flood Mitigation Program. Adopted Ordinance No. 41593 - 102119. (7 -0) 7. Authorization to increase funding level to be reserved for FY2019 Payroll Accrual. Adopted Resolution No. 41594 - 102119. (7 -0) 8. Execution of an Amendment No. 3 to the Agreement for Purchase and Sale of Real Property for development of a downtown parking facility and hotel at 116 and 120 Church Avenue, S. E. Adopted Ordinance No. 41595 - 102119. (7 -0) 9. Authorization for issuance of General Obligation Public Improvement Refunding Bonds. Adopted Resolution No. 41596- 102119. (7 -0) [-1 COMMENTS OF THE CITY MANAGER. NONE. 8. REPORTS OF COMMITTEES: a. A report of the Roanoke City School Board requesting appropriation of funds for various educational programs; and a report of the City Manager recommending that Council concur in the request. Donna Caldwell, Director of Accounting, Spokesperson. Adopted Budget Ordinance No. 41597 - 102119. (7 -0) 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Osborne praised the success of the GO Outdoor Festival (GO Fest) held on October 18 — 20, at the River's Edge Sports Complex. Council Member White -Boyd mentioned the launching of the Lime Electric Scooters on Friday, October 18, and expressed concern with regard to the appropriate docking of the scooters. Council Member Price reminded everyone that the month of October is declared as Breast Cancer Awareness Month; and the week of October 20 - 26 is declared as Red Ribbon Week for Drug Awareness; and the Roanoke Area Youth Substance Abuse Coalition (RAYSAC) will hold a Candlelight Vigil at The Hotel Roanoke and Conference Center on November 10 at 3:30 p.m., in honor of those who died due to drug addiction. Council Member White -Boyd acknowledged receipt of donation of three benches, being two to Roanoke and one to the Commonwealth. Mayor Lea commented on the Grand Opening of the Virginia Western STEM Building held on Thursday, November 17 at Virginia Western Community College Campus. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. NONE. 7 12. RECESSED - 4:04 P.M. THE COUNCIL MEETING WAS DECLARED IN RECESS FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM; AND THEREAFTER, TO RECONENVE AT 7:00 P.M. IN THE COUNCIL CHAMBER. E:3 ROANOKE CITY COUNCIL REGULAR SESSION OCTOBER 219 2019 7:00 P.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA Call to Order - -Roll Call. The Invocation was delivered by Mayor Sherman P. Lea, Sr. The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Lea. Welcome. Mayor Lea. CERTIFICATION OF CLOSED MEETING. (7 -0) NOTICE: Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Friday, October 25 at 7:00 p.m., and Sunday, October 27 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. N A. PRESENTATIONS AND ACKNOWLEDGEMENTS: Recognition of Taylor Pusha, Finalist, Food Network's Kids Baking Championship. Mayor Lea recognized Miss Pusha and presented her with a City gift. Presentation by the Roanoke Preservation Alliance regarding the issues of vaping on youth in the City of Roanoke and the Region. Received and filed. B. PUBLIC HEARINGS: 1. Request of Trustees of New Hope Christian Church to repeal all conditions proffered as part of a previous rezoning on property located at 0 Van Winkle Road, S. W., and 4628 Old Rocky Mount Road, S. W., respectively; to rezone 4209 Welcome Valley Road, S. E., 0 Van Winkle Road, S. W., and 4628 Old Rocky Mount Road, S. W., respectively, from Residential Single - Family District, and Heavy Industrial District, with conditions, to Institutional Planned Unit Development; and to amend the Planned Unit Development Plan for 4229 Welcome Valley Road, S. E., currently zoned Institutional Planned Unit Development District. Simon Rutrough, Spokesperson. Adopted Ordinance No. 41598 - 102119. (7 -0) 2. Request of Yousef Alamouri to rezone property located at 3805 Melrose Avenue, N. W., from Institutional District, to Commercial- Neighborhood District. Yousef Alamouri, Spokesperson. Adopted Ordinance No. 41599 - 102119. (7 -0) C. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. The following individuals appeared before the Council and expressed concern regarding nine deaths within four years while incarcerated in the Roanoke City Jail, as well as unsanitary living conditions of inmates; and urged the Council to encourage the Sheriff to seek other alternatives for incarcerated inmates, such as rehab housing: Natasha Harper, 125 Bush Drive, Vinton Jason Lambert, 641 Yorkshire Street, Salem Crystal Mello, 992 Poplar Hollow Road, Shawsville 10 Jennifer Page, 3133 Willow Road, N. W. Abdul Douglas, P. O. Box 6515, Roanoke At 7:48 p.m., due to a disruption in the Council Chamber, the Mayor declared the Council meeting in recess. At 8:11 p.m., the Council Meeting reconvened, with Mayor Lea presiding. D. OTHER BUSINESS: A communication from Mayor Sherman P. Lea, Sr., requesting further dialogue with regard to changing the Municipal Election date from May to November. (Matter continued from 2:00 p.m. meeting) The following individuals appeared before the Council and spoke in support of changing the Municipal Election Date from the first Monday in May 2020 to the first Tuesday following the first Monday in November 2020: Robert Jeffrey, 2755 Kirkland Drive, N. W. Kate Berding, 2814 Jefferson Street, S. W. Colbert Boyd, 2508 Round Top Road, N. W. Thomas Jones, 2610 Belle Avenue, N. E. Jordan Bell, 5208 Lancelot Lane, N. W. LuAnn Fitzpatrick, 3217 Southwood Manor Court Beth Deel, 1426 Greenbrier Avenue, S. E. Luke Priddy, 302 5th Street, S. W. Siclinda Canty - Elliott, 2320 Westover Avenue, S. W. Following extensive dialogue by the Council regarding the abovementioned matter, a motion to move the Municipal Election Date from the first Monday in May 2020 to the first Tuesday following the first Monday in November 2020; and instruct the City Attorney to prepare the proper measure for adoption at the November 4, 2019 Council Meeting was adopted. (5 -2, with Council Members Bestpitch and Davis voting no.) E. RECESSED - 9:27 P.M. THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL MONDAY, OCTOBER 28, 2019 AT 8:30 A.M., IN THE COMMUNITY ROOM, MELROSE BRANCH LIBRARY, 2502 MELROSE AVENUE, N. W., SUITE D, FOR THE ANNUAL PLANNING BUDGET RETREAT. 11 STEPHANIE NJ. ;NOON REYNOLDS, NIMC Citv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerks roanokeva.gov October 22, 2019 Courtney Campbell 2333 York Road, S. W. Roanoke, Virginia 24015 Dear Ms. Campbell: CECELIA F. MCCOY, C3'IC Deputy City Clerk CECELIA T. NVEBB, CMC Assistant Deputy City Clerk A communication from the City Clerk advising of your resignation as a member of the Roanoke Valley - Alleghany Regional Commission was before the Council of the City of Roanoke at a regular meeting, which was held on Monday, October 21, 2019. On behalf of the Members of Roanoke City Council, I would like to express appreciation for your service to the City of Roanoke as a member of the Roanoke Valley - Alleghany Regional Commission from August 1, 2016 to October 21, 2019. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley in recognition of your service. Sincerely, Stephanie M. Moon Reynold M , MC City Clerk Enclosure CERTIFICATE OF APPRECIATION PRESENTED TO Courtney Campbell AS A CITY REPRESENTATIVE OF THE ROANOKE VALLEY- ALLEGHANY REGIONAL COMMISSION FROM AUGUST 1, 2016 TO OCTOBER 21, 2019 ON TEAS 22ND DAY OF OCTOBER 2019 IN RECOGNITION OF PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE APPROVI:I): SHFIWAN P. LI-.A, SR. MAYOR "V1-1-1: : j'Y�. cam-► Gk? �t,�ti S "I'I�.PIIANII�, M. M ON RE NOLDS CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(t-�)roanokeva.gov STEPHANIE M. MOON REYNOLDS, MMC City Clerk October 21, 2019 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: CECELIA F. MCCOY, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise that Courtney Campbell has tendered her resignation as a member of the Roanoke Valley - Alleghany Regional Commission, effective immediately. Sincerely, w 4A Stephanie M. Moc City Clerk 40Q n Reynolds, MC CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of approximately 2.96 acres of City -owned property, located at 2607 Salem Turnpike, N.W., and bearing Official Tax Map No. 2420206, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. Robert . Cowell, fir. City Manager Distribution: Council Appointed Officers CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of approximately 0.018 acres of City -owned property, located at 715 Franklin Road, S.W., and bearing Official Tax Map No. 1020233, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. _'G,_70F --- Robert S. Cowell, jr. City Manager Distribution: Council Appointed Officers CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of approximately .510 acres of City -owned property located at 2202 Countryside Road, N.W. bearing Official Tax Map No. 6431502 where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers Daniel J. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 -1595 The Honorable Mayor and Members of City Council Roanoke, Virginia TELEPHONE 540 - 853 -2431 FAX 540 - 853 -1221 EMAIL: cityatty @roanokeva.gov October 21, 2019 Re: Request for closed meeting Dear Mayor Lea and Council Members: Timothy R. Spencer David L. Collins Heather P. Ferguson Laura M. Carini Douglas P. Barber, Jr. Assistant City Attorneys This is to request that City Council convene a closed meeting pursuant to Sec. 2.2- 3711.A.7, Code of Virginia, to consult with legal counsel and hear briefings by staff members or consultants pertaining to actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. With kindest personal regards, I am Sincerely yours, Daniel J allaghan City Attorney DJC /lsc Robert S. Cowell, Jr., City Manager Stephanie Moon Reynolds, City Clerk CITY OF ROANOKE CITY COUNCIL _ 215 Church Avenue, S.W. r Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 SHERMAN P. LEA, SR. Email: clerk@roanokeva.gov Mayor October 21, 2019 The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: Council Members William D. Bestpitch Joseph L. Cobb Michelle L. Davis Djuna L. Osborne Anita J. Price Patricia White -Boyd I wish to request that Council convene in a closed meeting to discuss a personnel matter, being the selection process for a City Clerk, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. MLD:ctw Sincerely, 1� Michelle L. Davis, Chair City Council Personnel Committee STEPHANIE NI. MOON REYNOLDS, MNiC Citv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.gov October 22, 2019 Wayne G. Strickland, Executive Director Roanoke Valley Alleghany Regional Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: CECELIA F. MCCOY, CHIC Deputy City Clerk CECELIA T. WEBB, CHIC Assistant Deputy City Clerk This is to advise you that J. Frederick Gusler has qualified as a Citizen representative of the Roanoke Valley - Alleghany Regional Commission for a three -year term of office ending June 30, 2021. Sincerely, • ty O✓ tephanie M. Moon R o d , MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, J. Frederick Gusler, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Citizen representative of the Roanoke Valley - Alleghany Regional Commission for a three -year term of office ending June 30, 2021, according to the best of my ability. (So help me God.) The foregoing oath of office was taken, sworn to, and subscribed before me by J. Frederick Gusler this 1( day of ;019 Brenda S. Hamilton, Clerk of the Circuit Court r STEPHANIE M. MOON REYNOLDS, NIMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(aroanokeva.gov October 22, 2019 Tina Carr, Acting Secretary Architectural Review Board Roanoke, Virginia Dear Ms. Carr: CECELIA F. MCCOY, CMC Deputy City Clerk CECELIA T. WEBB, CNIC Assistant Deputy Cite Clerk This is to advise you that Kevin Earl has qualified as a member (Citizen at Large) of the Architectural Review Board to fill the unexpired term of office of Anne Beckett ending October 1, 2022. Sincerely, Stephanie M. Moon R I s, MC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Kevin Earl, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member (Citizen at Large) of the Architectural Review Board to fill the unexpired term of office of Anne Beckett ending October 1, 2022, according to the best of my ability. (So help me God.) KEVIN EARL The foregoing oath of office was taken, sworn to, and subscribed before me by Kevin Earl this day of 0 o 2019. Brenda S. Hamilton, Clerk of the Circuit Court B lerk STEPHANIE M. MOON REYNOLDS, MXIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(droanokeva.gov October 22, 2019 Tonya Pickett Neighborhood Services Coordinator Roanoke, Virginia Dear Ms. Pickett: CECELIA F. MCCOY, CHIC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Jamaal Jackson and Cindy Pasternak has qualified as members of the Roanoke Neighborhood Advocates for a three -year term of office, each, commencing October 1, 2019 and ending September 30, 2022; and Katelynn Lewis for a two -year term of office commencing October 1 and ending September 30, 2021. Sincerely, Aq "- 1^ Stephanie M. Moon Reyn ds, MC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Jamaal Jackson, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates for a three - year term of office commencing October 1, 2019 and ending September 30, 2022, according to the best of my ability. (So help me God.) The foregoing oath of office was t ken, sworn to, and subscribed before me by Jamaal Jackson this �.� day of 2019. Brenda S. Hamilton, Clerk of the Circuit Court By , Cl k Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Cindy C. Pasternak, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates for a three - year term of office commencing October 1, 2019 and ending September 30, 2022, according to the best of my ability. (So help me God.) CIN C. PASTERNAK The foregoing oath of office was taken, sworn _to, and subscribed before me by Cindy C. Pasternak this � day of U l�b" ` 2019. Brenda S. Hamilton, Clerk of the Circuit Court 1 I'\ A Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Katelynn Lewis, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Neighborhood Advocates for a two - year term of office commencing October 1, 2019 and ending September 30, 2021, according to the best of my ability. (So help me God.) KATELYNN LEWIS The foregoing oath of office was 1taken, sworn to, and subscribed before me by Katelynn Lewis this day of 2019. _r Brenda S. Hamilton, Clerk of the Circuit Court °} n - - L Clerk STEPHANIE NL MOON REYNOLDS, NIYIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerks roanokeva.gov October 22, 2019 Harwell M. Darby, Jr., Secretary Economic Development Authority Glenn, Feldmann, Darby and Goodlatte 37 Campbell Avenue, S. W. Roanoke, Virginia 24011 Dear Mr. Darby: CECELIA F. 31CCOY, CHIC Deputy City Clerk CECELIA T. WEBB, CHIC Assistant Deputy City Clerk This is to advise you that Stephanie S. Wyatt -Jones has qualified as a Director of the Economic Development Authority for a four -year term of office, commencing October 21, 2019 and ending October 20, 2023. Sincerely, 0 -4 Yh. Stephanie M. Moon nold MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Stephanie S. Wyatt- Jones, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Director of the Economic Development Authority of the City of Roanoke for a four -year term of office, commencing October 21, 2019, and ending October 20, 2023, according to the best of my abilit . (So help me God.) r S EP IE S. ATT -JO S The foregoing oath of office was taken, sworn to, and subscribed before me by Stephanie S. Wyatt -Jones this day of 04 2019. Brenda S. Hamilton, Clerk of the Circuit Court �u B Y , Clerk STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkrroanokeva.gov October 22, 2019 Walter Hinkley, Chair Towing Advisory Board 3021 Preston Avenue, N. E. Roanoke, Virginia 24012 Dear Mr. Hinkley: CECELIA F. MCCOY, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Jeffrey A. Robertson has qualified as a member of the Towing Advisory Board for a three -year term of office ending October 31, 2022. Sincerely, • �tNM � Stephanie M. Moon Reynolds, MC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Jeffrey A. Robertson, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Towing Advisory Board for a three -year term of office ending October 31, 2022, according to the best of my ability. (So help me God.) FREYA.- ROBERTSON The foregoing oath of office was taken, sworn to, and subscribed before me by Jeffrey A. Robertson this TV-day of y� 2019. Brenda S. Hamilton, Clerk of the Circuit Court p Clerk STEPHANIE M. MOON REYNOLDS, 3'IMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk (kroanokeva.gov October 22, 2019 Aisha Johnson Economic Development Specialist Roanoke, Virginia Dear Ms. Johnson: CECELIA F. YICCOY, CMC Depute City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk This is to advise you that Melanie Morris has qualified as a member (Citizen at Large) of the Youth Services Citizen Board for a term of office ending June 30, 2022. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Melanie Morris, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Citizen at Large representative of the Youth Services Citizen Board for a term ending June 30, 2022, according to the best of my ability. (So help me God.) ELANIE MORRIS The foregoing oath of office was taken, sworn to, and subscribed before me by Melanie Morris this day of A,"_ 2019. Brenda S. Hamilton, Clerk of the Circuit Court By , Clerk I rZ&t SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Email: clerk @roanokeva.gov October 21, 2019 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Cobb and Members of Council: Council Members William D. Bestpitch Joseph L. Cobb Michelle L. Davis Djuna L. Osborne Anita J. Price Patricia White -Boyd We jointly sponsor a request of Valerie Brown, Executive Director, Williamson Road Area Business Association (WRABA), to present information with regard to the Williamson Road Area Business Association Restaurant Week, at the regular meeting of City Council to be held on Monday, October 21, 2019, at 2:00 p.m. Sincerely, Sherman P. Lea, Sr. Mayor Joseph L. Cobb Vice -Mayor SPL /JLC:ctw SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Email: clerk @roanokeva.gov October 21, 2019 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Cobb and Members of Council: Council Members William D. Bestpitch Joseph L. Cobb Michelle L. Davis Djuna L. Osborne Anita J. Price Patricia White -Boyd We jointly sponsor a request of Dawn Sandoval, Founder, The Least of These Ministry Williamson, to present information with regard to the ministry's activities and initiatives, at the regular meeting of City Council to be held on Monday, October 21, 2019, at 2:00 p.m. Sincerely, G� Sherman P. Lea, Sr. Mayor Patricia White -Boyd Council Member SPL /PWB:ctw Tie Lewt of T45e Mtinis . . Mission Statement Meeting the homeless where they are, providing spiritual, physical and emotional support in the name of Jesus. #theleastofthese • The Least of These Ministry was founded in 2011. • Housing initiative began in January, 2017. • 501(c)(3) non - profit status awarded June 6, 2017. • Ministry truck was purchased from REMS in May, 2018. nurn r" ,�, 'R, � _. __ ��-_.' fi �, "�' ,:, . � �,. ;; *� .. ;: - � nr. `� —_ � .... � ..n , -� � �:ti._ a ,`�, • Housed 34 homeless individuals since January, 2019. • Assisted approximately 30 homeless individuals with Greyhound bus tickets in 2019. • Partnered with TAP Into Hope, Roanoke City Schools, Roanoke City Police Department, Roanoke Resource, Roanoke County Social Services, Homeless Assistance Team as well as additional agencies to assist with the needs of the homeless. • Serve our valley's homeless population a minimum of 3 days per week with basic survival needs at the street level. • Provide motel rooms for our homeless friends when temperatures become extremely cold /hot or during extreme weather events such as snow, the polar vortex, etc. • Work to address barriers that keep individuals homeless. • Housing efforts reduce local medical costs and jail operation costs to our city residents. • Strive to treat every homeless individual with dignity and respect. � � I Roal 7 I look.— I . • Work to secure additional funding streams to focus on our housing efforts. • Explore innovative and creating housing options such as a community housing village. • Continue to build relationships with property owners in order to secure additional housing. • Continue to serve at the street level providing basic survival needs for those experiencing homelessness. �, � �. s:.�.� � � Contact Us Dawn Sandoval The Least of These Ministry 540 - 556 -3200 Email: ROAleastofthese @yahoo.com Website: theleastoftheseministry.ora FaceBook: https:/ /m.facebook.com /Th3leastofthese/ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: Presentation Regarding Work Force Development Activities of the Work Force Development Board and Virginia Employment Commission I would like to sponsor a presentation by Morgan Romeo, Executive Director of the Workforce Development Board, Michelle Brennan, One -Stop Coordinator, and Katherine Holcomb, Manager, Virginia Employment Commission regarding workforce development and support activities in the City and the Region. Robert S. Cowell Jr. City Manager Distribution: Council Appointed Officers Roanoke Center 3601 T1wlaneRoad, NW, ste 2 Roanoke, VA 24012 (540) 613 -8220 Covington Center 106 North Maple Ave Covington, VA 24426 (540) 962 -0983 Franklin Center The xrvitt and pmg —are 100% mppoead by the O.E. Depa1 -1 fL-I Employmw d 50 Claiborne Ave TY .9 Administ rot ion Wo rkforalnnovatioowdOppormnityA ,(W)OA)Titlelaward E1,20R,969 (— 121- 1R- 55 -A -51) made to the City of Roanoke on behal10, Local Workli Rocky Mount, VA 24151 Developmen[Arn3- BlueRidgeby11,p throogben[iu,f,Virginia ommwiryColl. System. No coos of thex programs are hnanced murcev (540) 483 -0179 by non- governmemal The Western Virginia Workforce Development Board is an Equal Opportunity Employer /pros:.. www.vcwblueridge.com A ili aid a and aery ees are available ppon regoesl to 1ndWldnala wltb disabibdes TDD Relay: ]I I. ra enoero eM1eAmer�rUObCenteaaetwoh Morgan Romeo HO Offlcermromro @vcwblueridga"mm(560 )562 -8612 The following services can be provided by the WIOA Title I Adult Program to qualified individuals: • Job search, job referral, and placement assistance. • Career counseling; • Labor market information; • Assessments of skills and needs; • Individual Employment Plan development; • Occupational skills training; and • Skills upgrading and retraining. Eligibility Adults who are 18 years and older, who are U.S. Citizens or have the right to work in the U.S., and who have registered for the Selective Service (if applicable) may be eligible to enroll in the WIOA Title I Adult Program. *Final eligibility determination will be completed by program managers. Training Services The WIOA Title I Adult Program's goal is to assist qualified adults in upgrading their skills and gaining in- demand creden- tials to secure self - sufficient employment. Training services include, but are not limited to: • Occupational skills training; • On-the-job Training (OJT); • Existing worker training; • Registered Apprenticeship opportunities; • Skills upgrading and retraining; • Transitional jobs; and • Contextualized training. Supportive Services Supportive services to aide in the completion of education and training may also be available, depending on the availability of funds, to qualified adults, including, but not limited to: • Transportation assistance; • Payment of credentialing /licensing fees; • Childcare assistance; • Books and training materials; • Required uniforms and other work - related expenses; and • Other items on a case -by -case basis. For more information regarding the WIOA Title I Adult Program, or to find a Virginia Career Works Center near you, please visit our website at: www.vcwblueridge.com JVIRGINIA CAREER WORKS The WIOA Title I Youth Program assists youth preparing for post- secondary educational opportunities or employment. Youth who are eligible for the WIOA Title I Youth Program may receive services that include, but are not limited to: • Work experience opportunities; • Occupational skills training; • On- the -job training (OJT); • Dropout prevention; • Tutoring and basic skills education; • Leadership development; • Work readiness training; • Financial literacy; • Career counseling; • Labor market information; and • Supportive services. J VIRGINIA CAREER WORKS Eligibility Youth between the ages of 14 -24 who are U.S. Citizens, have the right to work in the U.S., and who have a barrier to employment or education may be qualified to be enrolled into the WIOA Youth Program. *Final eligibility determination is completed by program managers. Work Experience & Training Youth that are enrolled in the WIOA Title I Youth Program will receive services to gain work readiness and technical skills to make them competitive and marketable in the current economy. This could include placement with a local employer to learn valuable on- the -job skills and work habits. Training services that may be provided include but are not limited to: • Occupational skills training; • On -the -job training (OJT); • Existing worker training; • Work experience placement; • Registered Apprenticeship opportunities; • Skills upgrading and retraining; • Transitional jobs; and • Contextualized training. Supportive Services Supportive services to aide in the completion of education and training may also be available, depending on the availability of funds, to qualified youth. These may include, but are not limited to: • Transportation assistance; • Payment of credentialing /licensing fees; • Childcare assistance; • Books and training materials; and • Required uniforms and other work - related expenses. For more information regarding the WIOA Title I Youth Program, or to find a Virginia Career Works Center near you, please visit our website at: www.vcwblueridge.com -4 VIRGINIA CAREER WORKS ANNUAL REPORT ?018 .2019 m Ml� VIRGINIA CAREER WORKS - BLUE RIDGE ABOUT The Western Virginia Workforce Development Board is a 501(c)(3) agency tasked by the Commonwealth of Virginia with overseeing and bringing together the workforce development efforts within the Virginia Career Works -Blue Ridge region. We also serve as the WIOA Title I funding administrator for the region. We have two main goals: 1.) Ensuring area businesses have access to the workforce they need to be successful. 2.) Assisting unemployed, or underemployed, individuals find employment and get the job skills they need to be successful. To accomplish this, we work with businesses to meet their needs for employee training, attraction and retention. Additionally,we offer a variety of services to job seekers focused on helping them succeed in the modern workforce. MISSION We prepare job seekers for in- demand occupations to help our region's businesses succeed. VISION The ideal workforce for our world -class businesses. Roanoke Center 3601 Thirlane Road NW, Suite 2 Roanoke, VA 24019 Franklin Center 50 Claiborne Avenue Rocky Mount, VA 24151 Covington Center 106 North Maple Avenue Covington, VA 24426 Administrative Office 313 Luck Ave SW Roanoke, VA 24016 VIRGINIA CAREER WORKS - BLUE RIDGE PACE 1 It has definitely been a year of change for the Blue Ridge Sincerely, Morgan Romeo Phil Peters Executive Director Chair VIRGINIA CAREER WORKS - BLUE RIDGE PAGE 2 region of Virginia Career Works. From a change in Executive Director, to a change in Title I Service NOTE Provider, to yet (another) change in our brand, it's no FROMany wonder that we have become experts in how to handle adjustments that come our way. OUR While we can celebrate our navigation strategies through change, we can also feel accomplished with our successes this year which include: Workforce LEADERS• Over 300 individuals trained through our Innovation and Opportunity Act Title I programs, • Finishing our first year as residents at our new comprehensive Virginia Career Works - Roanoke Center, • New and better relationships with our numerous partners in the workforce development system. We hope you enjoy looking back at the last program year and we look forward to an even better one this year! Sincerely, Morgan Romeo Phil Peters Executive Director Chair VIRGINIA CAREER WORKS - BLUE RIDGE PAGE 2 The Workforce Innovation and Opportunity Act of 2014 (WIOA) was created to provide state and local areas the flexibility to collaborate across systems in an effort to better address the employment and skills needs of current employees, job seekers, and employers. WIOA accomplishes this by prescribing a stronger alignment of the workforce, education, and economic development systems and improving the structure and delivery of the system to assist America's workers in achieving a family- sustaining wage while providing America's employers with the skilled workers they need to compete on a global level. Locally, this is what allows us to operate our Virginia Career Works centers, help train adult and dislocated workers and prepare young adults to be part of the workforce. For this program year, we contracted with Ross Innovative Employment Solutions to provide these services to our region. Through this collaborative effort, we were able to serve almost 300 individuals through the WIOA Title I programs. Additionally, this is also what allowed us to connect with employers to conduct incumbent worker training. We were able to serve 6 companies and more than 20 individuals over the course of the year with that incumbent worker training. VIRGINIA CAREER WORKS - BLUE RIDGE PAGE 3 SUCCESS STORY ]WWI Transitions from one stage of development to another are critical in life. Just such a transition occurred when Dawn Thorne transitioned from student to nurse. Dawn became a Pathways participant in January of 2019, anticipating a final semester of coursework with Virginia Western Community College to achieve her dream of becoming a Registered Nurse. As Dawn worked through her spring semester, she regularly communicated with her Pathways Navigator, Jill Quinlan. Dawn expressed the challenge of the content and schedule but confirmed that she was still on track to complete the program. "This has been the longest and hardest I've worked on anything," Thorne said. As the semester sped toward completion, additional support was needed to master the content in one course. VWCC secured an instructor for a 10 -week summer remediation course designed exclusively for Dawn while Pathways paid tuition costs. Working nights and weekends and completing clinicals and study hours during the day, Dawn persisted toward her goal of completing the RN program. In the end, Dawn shared that she had accepted a job offer and is now gainfully employed. Canatal Steel in Botetourt County is thriving. Now employing over 120 people, this local business produces steel beams for large construction projects throughout the United States. However, a trend they recently began seeing in job requirements is a demand for higher testing levels certifying the soundness of welds. To meet this need they identified five employees to undergo the training and certification process. They then contacted Virginia Career Works - Blue Ridge to ask for assistance in the training and certification process for their five identified employees. Each of the five employees completed 330 hours of on- the -job training and 40 hours of classroom instruction, passed the written exam, and earned the certifications. Virginia Career Works - Blue Ridge was able to pay for much of this training. Now these five men can progress in their careers while Canatal Steel is able to be more efficient in their operation. VIRGINIA CAREER WORKS - BLUE RIDGE PAGE 5 The Virginia Financial Success Network project ended June 30, 2019 after 4 successful years in the region. The project was aimed at helping families build self - sufficiency, stabilize finances and move ahead. VFSN coaches and case managers delivered bundled services under three main pillars - Education and Employment Services, Work & Income Supports, Financial & Asset Building Services. customers were able to a -file taxes, apply for student financial aid, veterans' benefits and other public benefits to aid them while they seek employment and enhance their educational background. Over the life of the program, we served 141 clients and were able to see them improve their quality of life. Being able to provide these individuals add on supportive services and coaching throughout their enrollment led to real results for clients. VIRGINIA CAREER WORKS - BLUE RIDGE PAGE 6 ••• • ••.• ..• •�. .. • • •. • • • Enrollments • • • • • • Adult: 125 • • . 00 Dislocated: 88 • • ••• • • • • • Training : • • On-The-Job Training- 6 . • • • • • • • • • • : •• Work Experience: • • • • ' • PP- go •• • • • • • • • • • • • —dddd • One-Stop • o Centers • • • • • • • • • • • • • • • • • • • • • :00000000 • • • • • • • • 77-iring• �. • • • • • • • • • • • • • • 56,068 27 Participating Businesses ••' • • • 0 ••' • ; • 000000000.00 • •' • •'•••• • • • • • 1,2 ••* •. Pathwa • �• • • • • • • • . g • • •. Fa icipants Participants o a* �•• Served 0 . ••. • • • • Credential • • • • • 53 51 • • . • �' • Participants • • Employed • • • • • Ao • •• • . VIRGINIA CAREER WORKS - BLUE RIDGE PAGE 7 � M Virginia Financial Success Network 16.4% Incumbent Worker Tr. -- 3.9% On The Job Training 3.4% WIOA Title I Y 29.8% Work Experience 8.6% Total Budget Discretionary Grants WIOA Title I Admin 7.1% 6.8% VIRGINIA CAREER WORKS - BLUE RIDGE WIOA Title I Adult 21.2% OA Title I Dislocated 18.7% WIOA Title I Training )nal Skills Training 84% PAGE 8 Chair Shawn Hildebrand Craig - Botetourt Electric Cooperative Jeremy Adkins Solution Matrix, Inc. Joseph Brinley JATC -I BEW Lea DeCosta Region SAdult Education Michael Gardner Woods Rogers, PLC Wayne Griffin Integer Crystal Hall Roanoke Redevelopment & Housing Authority Teresa Hammond Alleghany County Chamber of Commerce Vice Chair Phil Peters Optical Cable Corporation Dr. Milan Hayward Virginia Western Community College Kathy Hodges The Franklin Center Katherine Holcomb Virginia Employment Commission Bill Jones HomeTown Bank Joyce Kessinger Botetourt County EDA Jill Loope Roanoke County Economic Development Debbie Lovelace Carilion Clinic Steve S. Martin JATC Plumbers & Steomfitters Karen Michalski - Karney Blue Ridge Independent Living Center Casey Nicely First Citizens Bank David Olsen WestPock Todd Putney Medical Facilities of America Dr. John Rainone Dabney S. Lancaster Community College Amanda Rogers Wabtec Graham White Jason Suhr Roanoke County Schools Michele Wells Department for Aging and Rehabilitative Services Pathways to the American Dream is an $7,500,000 project. $6,000,000 (75 %) is provided through a Federal grant from the United States Department of Labor- Employment and Training Administration. $1,500,000 (25 %) is provided through other sources, including leveraged state and local funds. These services and programs are 100% supported by the U.S. Department of Labor Employment and Training Administration Workforce Innovation and Opportunity Act (WIOA) Title I award of $1,208,969 ( #AA- 32183- 18- 55 -A -51) made to the City of Roanoke on behalf of Local Workforce Development Area 3 - Blue Ridge by the pass through entity, the Virginia Community College System. No costs of these programs are financed by non- governmental sources. The Western Virginia Workforce Development Board is an Equal Opportunity Employer /Program. Auxiliary aides and services are available upon request to individuals with disabilities. TDD -VA Relay: 711. Morgan Romeo I EO Officer I mromeo@vcwblueridge.com 1 (540) 562 -8442 L/ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41582 - 102119. A RESOLUTION authorizing acceptance of the State Criminal Alien Assistance Program (SCAAP) Grant made to the City of Roanoke Sheriffs Department by the Bureau of Justice Assistance Office in conjunction with the U.S. Department of Homeland Security, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept the State Criminal Alien Assistance Program (SCAAP) Grant in the amount of $8,364.00, with no local match required, to the Roanoke City Sheriff s Department to partially fund the purchase of a new inmate transport vehicle. Such grant being more particularly described in the City Council Agenda Report dated October 21, 2019. 2. The Sheriff and the City Manager are hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The Sheriff and the City Manager are further directed to furnish such additional information as may be required by the Bureau of Justice Assistance Office in connection with the acceptance of the foregoing grant. 2019 SCAAP Grant Approval 10.21.19.doc ATTEST: � ViOAWOW City Cler IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41583 - 102119. AN ORDINANCE to appropriate funding from the Federal government for the State Criminal Alien Assistance Program (SCAAP), amending and reordaining certain sections of the 2019 -2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Vehicular Equipment 35- 140 - 5929 -9010 $8,364 Revenues SCAAP FY20 35- 140 - 5929 -5928 8,364 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: State Criminal Alien Assistance Program (SCAAP) Reimbursement Grant Background: SCAAP is administered by the Bureau of Justice Assistance Office of Justice Programs in conjunction with the U.S. Department of Homeland Security. SCAAP provides federal payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented criminal aliens who have at least one felony or two misdemeanor convictions for violations of state or local law. These guidelines apply to those individuals who were incarcerated for at least four consecutive days during the reporting period. Considerations: On October 3, 2019 the Sheriff's Office was awarded $8,364.00 in grant funding. There is no required match for this program. In order to comply with grant requirements, all awarded funding will be used to partially fund the purchase of a new inmate transport vehicle. The new vehicle will replace an older model in the city fleet and shall be utilized to transport offenders. Recommended Action: Accept the SCAAP Reimbursement Grant described above and authorize the City Manager as to execute the grant agreement and any related documents; such documents to be approved form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $8,364 and to appropriate the same in an account to be established in the Grant Fund by the Director of Finance. '- - UW, Timothy A. Allen Sheriff Distribution: Council Appointed Officers Robert S. Cowell Jr., City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance °~ DA REPORT CITY COUNCIL AGEN To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: State Criminal Alien Assistance Program (SCAAP) Reimbursement Grant I concur with the recommendation from Sheriff Timothy A. Allen to accept funding from the U.S. Department of Homeland Security in the amount of $.8,364 to partially support the purchase of a new inmate transport vehicle. I further recommend adopting the accompanying budget ordinance to establish a revenue estimate of $8,364 in the Grant Fund, and to appropriate the same into an account to be established by the Director of Finance. - --;x --------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers The Honorable Timothy A. Allen, Sheriff Amelia C. Merchant, Director of Finance SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., SUITE 452 ROANOKE, VIRGINIA 24011 -1594 TELEPHONE: (540) 853 -2444 FAX: (540) 853 -1145 EMAIL: MAYORci)ROANOKEVA.GOV October 21, 2019 The Honorable Vice -Mayor and Members of the Roanoke City Council Roanoke, Virginia Dear Members of Council: This is to request continuation of discussion, from the October 10 City Council Meeting, with regard to a change in the municipal election date. Sincerely, _S� - (/L Sherman P. Lea, Sr. Mayor SPL:ctw Date of Virginia -City Municipal Elections by Population Llit Population ty MCovington City City City City City Martinsville City Falls Church City Williamsburg City Bristol City Manassas Park City Colonial Heights City Radford City Hopewell City Waynesboro City Fairfax City Staunton City Salem City Winchester City Fredericksburg City Petersburg City Danville City Manassas City Charlottesville City Harrisonburg City Suffolk City Portsmouth City Date 3,968 5,121 5,460 6,237 6,423 7,136 8,013 12,190 12,902 14,772 14,896 16,482 17,307 17,833 18,339 22,596 22,628 24,574 24,922 25,643 28,108 29,144 31,567 40,693 41,641 48,117 54,033 91,185 94,632 of Elections Even -Year Even -Year Even -Year Odd -Ye ar May Even -Year May Even -Year Even -Year Odd -Year May May Even -Year Even -Year May Even -Year May May May May Even -Year May Even -Year May Even -Year Odd -Year Even -Year Even -Year Even -Year 17 Even -Year 36 5 Galax 6 Lexington 7 Franklin 8 Poquoson 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Roanoke City Alexandria City* Alexandria City* Richmond City 99,920 160,530 160,530 228,783 May Even -Year Odd -Year Odd -Year 31 32 33 34 Chesapeake City Norfolk City Virginia Beach City 242,634 244,076 450,189 May May Even -Year 35 36 5 Odd -Year 14 May 17 Even -Year 36 Total *Alexandria City Council Members serve three -year terms REGISTERED 2018 -NOV 2018 -MAY 2017 -NOV 2016 -NOV 2016 -MAY APPROXIMATE TURNOUT IN ROANOKE CITY ELECTIONS BY DATE 2015 -NOV �' 70 60 m 40 20 10 APPROXIMATE TURNOUT IN ROANOKE CITY BY ELECTION DATE FROM 2000 - 2018 MAX 45% MIN 20% MAX 65% MIN 29% 0 EVEN -YEAR NOVEMBERS (2000 - 2018) ODD -YEAR NOVEMBERS (2001 - 2017) MAY ELECTIONS (2000 - 2018) https://www.vml.org/enews-feb-17-2017/ eNews Feb 17, 2017 1 Virgin... x Moving elections by ordinance reconfirmed SB 1304 (Vogel) has the intent of laying to rest - once again - any question as to whether municipalities can move their elections from May to November through adoption of an ordinance as opposed to requesting a charter change. The bill simply holds that the statutory authority allowing a city or town to move its local elections to the November general election date by ordinance - notwithstanding a charter provision to the contrary - is retroactively effective beginning on July 1, 2000. The clear intent of the legislature was that municipalities could move their elections to November without getting the approval of the General Assembly, but the original bill, adopted in 2000, did not contain the phrase "notwithstanding a charter provision to the contrary." Legislation adopted in the 2016 session added that phrase to § 24.2 -222.1 and SB 1304 adds a retroactive provision. While legislative intent was always clear, people in some localities were challenging the ability of municipalities to move their elections by ordinance. SB 1304 has passed both the House and Senate and will be speeding its way to the Governor. As VML monitored many charter changes during this session, it is recommended that a locality not ask for a charter change solely for this issue. During both the subcommittee and committee hearings there was discussion from the members about the usefulness of such a change when an ordinance is already in place. Further, legislators questioned whether the elections should be held in either the odd or the even years. VML contact: Mary Jo Fields, mfieldsftvml.org n LIS > Bill Tracking > SB43 > 2016 session Page 1 of 2 2016 SESSION hat a city or town may move the time of its local elections. SB 43 Municipal elections; clarifies t Introduced by: Charles W. Carrico, Sr. (by request) I all patrons ... notes I add to my profiles SUMMARY AS INTRODUCED: Time of municipal elections. Clarifies that a city or town may move the time of its local elections to the November general election pursuant to statutory authority notwithstanding any contrary provisions of its charter. FULL TEXT 12/15115 Senate: Prefiled and ordered printed; offered 01/13/16 16101686D pdf I impact statement 03/02/16 Senate: Bill text as passed Senate and House (SB43ER) pdf I impact statement 03/11/16 Governor: Acts of Assembly Chapter text (CHAP0402) pdf 03/11/16 Governor: Acts of Assembly Chapter text reprinted (CHAP0402) pdf AMENDMENTS Senate amendments rejected HISTORY 12/15/15 Senate: Prefiled and ordered printed; offered 01113/16 16101686D 12115/15 Senate: Referred to Committee on Privileges and Elections 01/19/16 Senate: Reported from Privileges and Elections (9 -Y 4 -N) 01121/16 Senate: Constitutional reading dispensed (39 -Y 0 -N) 01/25/16 Senate: Read second time and engrossed 01/26/16 Senate: Passed by for the day 01/27/16 Senate: Passed by for the day 01/28/16 Senate: Engrossment reconsidered by Senate (38 -Y 2 -N) 01/28/16 Senate: Reading of amendment waived 01/28/16 Senate: Amendment by Senator Petersen rejected 01/28/16 Senate: Engrossed by Senate 01/28/16 Senate: Constitutional reading dispensed (40 -Y 0 -N) 01/28/16 Senate: Passed Senate (30 -Y 10 -N) 02/03/16 House: Placed on Calendar 02/03/16 House: Read first time 02/03/16 House: Referred to Committee on Privileges and Elections 02/08/16 House: Assigned P & E sub: Campaigns 02/18/16 House: Subcommittee recommends reporting (7 -Y 0 -N) 02/26/16 House: Reported from Privileges and Elections (22 -Y 0 -N) 02/29/16 House: Read second time 03/01/16 House: Read third time 03/01/16 House: Passed House BLOCK VOTE (93 -Y 0 -N) 03/01/16 House: VOTE: BLOCK VOTE PASSAGE (93 -Y 0 -N) 03/02/16 Senate: Enrolled 03/02/16 Senate: Bill text as passed Senate and House (SB43ER) 03/02/16 House: Signed by Speaker http: / /lis.virginia.gov /cgi- bin /legp6O4.exe? 161 +sum +SB43 10/21/2019 LIS > Bill Tracking > SB43 > 2016 session 03/05/16 Senate: Signed by President 03/07/16 Senate: Enrolled Bill Communicated to Governor on 3/7/2016 03/07/16 Governor: Governor's Action Deadline Midnight, Sunday, April 10, 2016 03/11/16 Governor: Approved by Governor - Chapter 402 (effective 7/1/16) 03/11/16 Governor: Acts of Assembly Chapter text (CHAP0402) 03/11/16 Governor: Acts of Assembly Chapter text reprinted (CHAP0402) http://Iis.virginia.gov/ccl;i-bin/legp6O4.exe'?161+sum+SB43 Page 2 of 2 10/21/2019 LIS > Bill Tracking > SB 1304 > 2017 session Page 1 of 1 2017 SESSION SB 1304 Municipal elections; local option for timing of elections, effective date. Introduced by: Jill Holtzman Vogel I all patrons ... notes I add to my profiles SUMMARY AS INTRODUCED: Local option for timing of municipal elections; effective date. Provides that the statutory authority allowing a city or town to move its local elections to the November general election date by ordinance notwithstanding a charter provision to the contrary shall be retroactively effective beginning on July 1, 2000, in keeping with the intent of the General Assembly when First granting such authority. FULL TEXT 01/10/17 Senate: Prefiled and ordered printed; offered 01/11/17 17103078D pdfl impact statement 02/16117 Senate: Bill text as passed Senate and House (SB1304ER) pdf i impact statement 02/23/17 Governor: Acts of Assembly Chapter text (CHAP0165) pdf HISTORY 01/10/17 Senate: Prefiled and ordered printed; offered 01 /11/17 17103078D 01110/17 Senate: Referred to Committee on Privileges and Elections 01/17/17 Senate: Reported from Privileges and Elections (10 -Y 0 -N) 01/19/17 Senate: Constitutional reading dispensed (40 -Y 0 -N) 01/20/17 Senate: Passed by for the day 01/23/17 Senate: Read second time and engrossed 01124117 Senate: Read third time and passed Senate (39 -Y 0 -N) 01/31/17 House: Placed on Calendar 01/31/17 House: Read first time 01131/17 House: Referred to Committee on Privileges and Elections 01131/17 House: Assigned P & E sub: Campaigns 02/09/17 House: Subcommittee recommends reporting (7 -Y 0 -N) 02110117 House: Reported from Privileges and Elections (17 -Y 3 -N) 02/13/17 House: Read second time 02/14/17 House: Read third time 02/14/17 House: Passed House (98 -Y 0 -N) 02/14/17 House: VOTE: PASSAGE (98 -Y 0 -N) 02/16/17 Senate: Enrolled 02/16/17 Senate: Bill text as passed Senate and House (SB1304ER) 02/16/17 House: Signed by Speaker 02/17/17 Senate: Signed by President 02/17/17 Senate: Enrolled Bill Communicated to Governor on 2/17/17 02/17/17 Governor: Governor's Action Deadline Midnight, February 24, 2017 02/23/17 Governor: Approved by Governor - Chapter 165 (effective 7/1/17) 02/23/17 Governor: Acts of Assembly Chapter text (CHAP0165) https: / /lis.virginia.gov /cgi- bin /legp6O4.exe? 17 l +sum +SB 1304 10/21/2019 AA Fiob(� Coy-$ 46 i�;- — ) 6z. 34gluat- No /J0 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41584 - 102119. A RESOLUTION authorizing the acceptance of the FY20 Bulletproof Vest Partnership Grant Award made to the City by the United States Department of Justice, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the FY20 Bulletproof Vest Partnership Grant Award by the United States Department of Justice, in the total amount of $17,507 with (i) $14,179 to the Police Department to purchase 36 concealable primary use bullet resistant vests, and (ii) $3,328 to the Roanoke City Sheriff s Department to purchase 11 concealable primary use bullet resistant vests. The required in -kind match of 50% of bullet resistant vest cost will be satisfied through each department's budget, upon the terms, provisions and conditions relating to the receipt of such grant funds. Such grant being more fully described in the City Council Agenda Report dated October 21, 2019. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. R- Bulletproof Vest Partnership FY20.doc ATTEST: City Clerk. �' r�� IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41585 - 102119. AN ORDINANCE to appropriate funding from the Federal government, Department of Justice, for the Bulletproof Vest Partnership Grant, amending and reordaining certain sections of the 2019 -2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Bulletproof Vest - Sheriff Bulletproof Vest - Police Revenues Bulletproof Vest FY20 35- 640 - 3820 -2322 $ 3,328 35- 640 - 3820 -2323 14,179 35- 640 - 3820 -3819 21,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 0 1" - r rZ4400 City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: FY 2020 Bulletproof Vest Partnership Grant Award Background: The United States Department of Justice is the administering agency for the Bulletproof Vest Partnership (BVP). The BVP reimburses 50% of the cost of new bullet resistant vests purchased by law enforcement agencies. The City of Roanoke has been awarded $17,506.87 in FY 2020 funding. The Police Department was awarded $14,179 to purchase 36 concealable primary use bullet resistant vests. The Sheriff's Office was awarded $3,328 to purchase 1 1 concealable primary use bullet resistant vests. The required in -kind match of 50% of bullet resistant vest cost will be satisfied through each department's budget. Recommended Action: Accept the FY 2020 Bulletproof Vest Partnership Grant Award described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to appropriate funding and establish a revenue estimate for the Police Department in the amount of $14,179 and the Sheriff's Office in the amount of $3,328, into accounts to be established by the Director of Finance in the Grant Fund. 7/ - - - -- --------------- - - - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers The Honorable Tim Allen, Roanoke City Sheriff R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Timothy S. hones, Chief of Police IBS IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41586 - 102119. A RESOLUTION accepting the FY 2019 State Homeland Security Program Grant to the City from the U. S. Department of Homeland Security Federal Emergency Management Agency, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the FY 2019 State Homeland Security Program Grant offered by the U. S. Department of Homeland Security Federal Emergency Management Agency in the amount of $45,750, with no matching funds required from the City, to allow the Roanoke Police Department to purchase night vision devices that provide thermal imaging and light amplification. The grant is more particularly described in the City Council Agenda Report dated October 21, 2019. 2. The City Manager and the City Clerk are hereby authorized to execute, seal, and attest, respectively, the grant agreement and all necessary documents required to accept the grant, all such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required in connection with the City's acceptance of this grant. R- Homeland Security Program Grant - 10.21.19.doc ATTEST: �4 - V", N�,q,�,,, City Cler IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41587 - 102119. AN ORDINANCE to appropriate funding from the Department of Homeland Security thru the Commonwealth of Virginia Department of Emergency Management for the State Homeland Security Program Grant, amending and reordaining certain sections of the 2019 -2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment 35- 640 - 3683 -2035 $ 45,750 Revenues State Homeland Security Grant FY19 35- 640 - 3683 -3531 45,750 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: *4mlll M. hj� nw., City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: State Homeland Security Program FYI Grant Award Background: The Virginia Department of Emergency Management (VDEM) is the distributing agency for State Homeland Security Program (SHSP) grant funding from the U. S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA). The purpose of the SHSP is to award grants to states to assist state and local governments in support of the implementation of Homeland Security Strategies to address the identified planning, organization, equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events. On October 7, 2019, VDEM awarded the City of Roanoke $45,750 through its FY 2019 SHSP grant program. The SHSP grant funding will allow the Roanoke Police Department to purchase night vision devices that provide thermal imaging and light amplification. The equipment will better enhance the safety of officers and citizens. There is no local funding match required for this grant. Recommended Action: Accept the State Homeland Security Program FYI grant described above and authorize the City Manager to execute the grant agreement and any related documents, all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $45,750 and appropriate funding of the same amount into an account to be established by the Director of Finance in the Grant Fund. -------- e�r ------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Timothy S. Jones, Chief of Police COMMONWEALTH of VIRGINIA Department of Emergencv Management 10501 Trade Court North Chesterfield, Virginia 23236 -3713 Tel (804) 897 -6500 TDD (804) 674 -2417 FAX (804) 897 -6506 October 07, 2019 Mr. Robert Cowell City Manager Roanoke City 215 Church Ave. SW Room 364 Roanoke, VA 24011 RE: FY 2019 State Homeland Security Program Grant (SHSP) Dear Mr. Cowell: The Virginia Department of Emergency Management (VDEM) is pleased to announce the allocation of a 2019 State Homeland Security Program Grant (SHSP) Assistance Listings No. 97.067 from the U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA). Appropriation authority for this program is The Department of Homeland Security Appropriations Act, 2019 (Public Lmi, 116 -6). Your locality has been allocated funding for: EGMS Award Title: FY 19 SHSP Law Enforcement Proposal Title: Increasing Officer Safety Wellness and Reducing Capability Gaps during Night Operations Federal Grant Allocation: $45,750.00 Subrecipient's Required Cost Share /Match Amount: N/A Total Grant Award: $45,750.00 Obligation Period: October 01, 2019 to June 30, 2021 *This letter serves as notification of your allocation and is not an authorization to incur expenditures. Funds will be formally awarded to your locality through a Grant Agreement issued by VDEM upon its satisfactory review of your application package submission and approval of a budget application in VDEM's electronic Grants Management System (eGMS).* You must initiate these steps, described under Accessing Your Allocation, within 30 days from the date of this notification. S'ariirg live, through effective ejnergencly managentent and home /and secaritt. ".4 Reads, Fir,( inia is it Resilient 171.1 inia. JOHN NORTHON JEFFREY D STERN PhD � Deputy State Coordinator — Disaster Services State Coordinator ANDRES ALVAREZ CURTIS C BROWN -ti "� a Deputy State Coordinator — Mission Support Chief Deputy State Coordinator Chief Diversity and Inclusion Officer " x COMMONWEALTH of VIRGINIA Department of Emergencv Management 10501 Trade Court North Chesterfield, Virginia 23236 -3713 Tel (804) 897 -6500 TDD (804) 674 -2417 FAX (804) 897 -6506 October 07, 2019 Mr. Robert Cowell City Manager Roanoke City 215 Church Ave. SW Room 364 Roanoke, VA 24011 RE: FY 2019 State Homeland Security Program Grant (SHSP) Dear Mr. Cowell: The Virginia Department of Emergency Management (VDEM) is pleased to announce the allocation of a 2019 State Homeland Security Program Grant (SHSP) Assistance Listings No. 97.067 from the U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA). Appropriation authority for this program is The Department of Homeland Security Appropriations Act, 2019 (Public Lmi, 116 -6). Your locality has been allocated funding for: EGMS Award Title: FY 19 SHSP Law Enforcement Proposal Title: Increasing Officer Safety Wellness and Reducing Capability Gaps during Night Operations Federal Grant Allocation: $45,750.00 Subrecipient's Required Cost Share /Match Amount: N/A Total Grant Award: $45,750.00 Obligation Period: October 01, 2019 to June 30, 2021 *This letter serves as notification of your allocation and is not an authorization to incur expenditures. Funds will be formally awarded to your locality through a Grant Agreement issued by VDEM upon its satisfactory review of your application package submission and approval of a budget application in VDEM's electronic Grants Management System (eGMS).* You must initiate these steps, described under Accessing Your Allocation, within 30 days from the date of this notification. S'ariirg live, through effective ejnergencly managentent and home /and secaritt. ".4 Reads, Fir,( inia is it Resilient 171.1 inia. Mr.Robert Cowell Page 2 of 6 October 07, 2019 OPT -Out Notice Complete and return this form via email to: vdemgrantsavdem.virginia.gov with the subject line: "OPT -Out Notice ", before November 7, 2019. I do not want to be a recipient of the SHSP funds at this time, but reserve the right to enter the program next fiscal year. Please note that your decision will not be made effective until November 7, 2019. PRINT Name: Signature: CITY /TOWN or COUNTY OFFICIAL Pro,),rarn Oh%coh'cs Date: MM/DD /YYYY The objective of the State Homeland Security Program is to assist state and local preparedness activities that address high- priority preparedness gaps across all core capabilities that support terrorism preparedness. All supported investments are based on capability targets and gaps identified during the Threat and Hazard Identification and Risk Assessment (THIRA) process, and assessed in the State Preparedness Report (SPR). The FY 2019 Homeland Security Grant Program (HSGP) supports state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. References to these priorities can be found throughout this document. The FY 2019 HSGP provides funding to implement investments that enhance terrorism preparedness and serve to build, sustain, and deliver the 32 core capabilities essential to achieving the National Preparedness Goal (the Goal) of a secure and resilient Nation. The allowable costs under FY 2019 HSGP support the core capabilities across the five mission areas of Prevention, Protection, Mitigation, Response, and Recovery. [ntLortant -Inward Terms and C'ondilions Subrecipients must comply with the following federal requirements: • FY 2019 Homeland Security Grant Program (HSGP) Notice of Funding Opportunity Homeland Security Grant Program (HSGP) NOFO • Department of Homeland Security Standard Terms and Conditions for 2019 DHS Standard Terms and Conditions • 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards CFR Part 200 Uniform Administrative Requirements Scrnia lines t1rrom4i e cth eu►er;ency muna;en►eut and hon►eland security. "4 Readr tirfinia is a Resilient I'h inia. Mr. Robert Cowell Page 3 of 6 October 07, 2019 Management and Administration (M &A) Your local emergency management agency may retain and use up to five percent of the award for local management and administration purposes. M &A activities are those directly related to managing and administering SHSP Program funds, such as financial management and monitoring. It should be noted that salaries of local emergency managers are not typically categorized as M &A, unless the local emergency management agency chooses to assign personnel to specific M &A activities. Indirect (Facilities & Administrative [F&AJ) Costs Indirect costs are allowable under this program, as described in 2 C.F.R. § 200.414. With the exception of recipients who have never received a negotiated, indirect cost rate as described in 2 C.F.R. § 200.414(f), recipients must have an approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. A copy of the approved rate (a fully executed, agreement negotiated with the applicant's cognizant Federal agency) is required at the time of application, and must be provided to FEMA before indirect costs are charged to the award. -lcce.c.Sin« lour .-lllocation To access your allocation, you must complete the following steps within 30 days from the date of this notification: Step 1: Log in to the VDEM electronic Grants Management System (eGMS) at https:' www tte�rms com!virginia,�lo�,,in.cf-n to download your subaward acceptance documents from the home page. Re- upload all required forms to eGMS. Read how to upload required forms by clicking; here to view the home page of your eGMS user account. Below is the list of required items that comprise the VDEM subaward acceptance package: • Application Checklist [cover sheet] • SHSP Proposal Form • Online Budget (to be built and submitted in eGMS) Points of Contact (POC) Form FEMA Environmental and Historic Preservation (EHP) Screening Form o All projects must comply with EHP requirements. Subrecipients must not obligate and /or expend any (federal and /or non - federal matching) funds on any project having the potential to impact environments planning and historical preservation resources without the prior approval of FEMA. For more information, please visit http:," em- community',�,y rants/ or contact your Grants Administrator. • Grant Assurances Form • FEMA 20 -16C Form • SF -LLL — Certification Regarding Lobbying Form S'mviaa; lives tlaroar,la effective enaergenc1, naana- einent and homeland security. "A Reads, Firoinia is a Resilient 171ginia." Mr.Robert Cowell Page 4 of 6 October 07, 2019 • * *Federally Negotiated Indirect Cost Rate Agreement — [* *Only required if you intend to charge indirect costs. Must be valid for the period of performance and federally signed] Step 2: Log in to the VDEM electronic Grants Management System (eGMS) at https: / %www tt",,ms comwir�rinia,'lo�_,in.cfin to complete and submit a budget application for your allocation. If you do not have access to eGMS, please contact your Grants Administrator. [Click on Grant Management, Budget Application, from the drop -down menu. Click the link named 2019 State Homeland Security Program Grant (SHSP) to complete your budget application.] Following review and approval of the budget by the Grants Administrator, notification will be sent through an eGMS automated email message to the subrecipient point of contact entered in the budget application. Re portijr, Subrecipients are obligated to submit Quarterly gress Reports as a condition of their subaward. Quarterly progress reports must be uploaded directly into your eGMS account within 15 days following the end of the quarter. The schedule for reporting is as follows: Timetable and Deadlines for 2019 HSGP Progress Reporting (includes SHSP, UASI and NSGP subawards): [Quarter 1 of 7] Time Period: September 1, 2019 to November 30, 2019 Quarter 1 Report Due: On or Before December 15, 2019 [Quarter 2 of 7] Time Period: December 1, 2019 to February 28, 2020 Quarter 2 Report Due: On or Before March 15, 2020 [Quarter 3 of 7] Time Period: March 1, 2020 to May 31, 2020 Quarter 3 Report Due: On or Before June 15, 2020 [Quarter 4 of 7] Time Period: June 1, 2020 to August 31, 2020 Quarter 4 Report Due: On or Before September 15, 2020 [Quarter 5 of 7] Time Period: September 1, 2020 to November 30, 2020 Quarter 5 Report Due: On or Before December 15, 2020 [Quarter 6 of 71 Time Period: December 1, 2020 to February 28, 2021 Quarter 6 Report Due: On or Before March 15, 2021 [Quarter 7 of 7] Time Period: March 1, 2021 to May 31, 2021 Quarter 7 Report Due: On or Before June 15, 2021 HSGP Final Progress Reports: Due: On or Before July 30, 2021 Within 30 days following the end of the period of performance, subrecipients must upload a Final Progress Report detailing all accomplishments throughout the period of performance into their eGMS account. After these reports have been submitted, reviewed and approved by the Grants Office and Chief Regional Coordinators, a close -out notice will be issued which will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the record retention requirements for grant records. The subrecipient Sarin- limes through e. ctivc enrergency nurna,ement and homeland _security. ".A Reudr Vir, (,inia is a Resilient l "irl;inia. " Mr.Robert Cowell Page 5of6 October 07, 2019 must return any funds that have been drawn down, but remain unliquidated in its financial records. Period of Performance Extensions Extensions to this program are allowed. Extensions to the initial period of performance identified in the subaward will only be considered through formal, written requests addressed to VDEM, and must contain specific and compelling justifications as to why an extension is required. Subrecipients are advised to coordinate with the Grant Administrator, as needed, when preparing an extension request. All extension requests must address the following: 1. Grant program, fiscal year, and subaward ID number in eGMS 2. Reason for delay that must include details of the legal, policy, or operational challenges that prevent the final outlay of awarded funds by the applicable deadline 3. Current status of the activity /activities 4. Approved period of performance termination date and new project completion date 5. Amount of funds drawn down to date 6. Remaining available funds, both Federal and non - Federal 7. Budget outlining how remaining Federal and non - Federal funds will be expended S. Plan for completion, including milestones and timeframes for achieving each milestone, and the position/person responsible for implementing the plan for completion 9. Certification that the activity /activities will be completed within the extended period of performance without any modification to the original Statement of Work, as described in the approved budget. Extension requests will be granted only due to compelling legal, policy, or operational challenges. Extension requests will only be considered for the following reasons: • Contractual commitments by the grant recipient with vendors or subrecipients prevent completion of the project within the existing period of performance • The project must undergo a complex environmental review that cannot be completed within existing period of performance • Projects are long -term by design and therefore acceleration would compromise core programmatic goals • Where other special circumstances exist Recipients must submit all extension requests to VDEM via upload into eGMS no later than 90 days prior to June 30, 2021. Sarin, lii,es through effecti►,e eruer,enc.r nrarrahenrent and lrnnrelaud security. ".4 Reach, Virl;inia is a Resilient Iirl;inia. Mr.Robert Cowell Page 6of6 October 07, 2019 Please initiate the steps described under Acccssing Your Allocation within 30 days from the date of this notification. If you have any questions regarding this award, please contact James Turner in the Grants Office at 804 - 897 -9768 or james.turner(vdem. virgin la. gov. Sincerely, Jeffrey D. Stern, Ph.D. JDS /jt cc: Mr. Trevor Shannon, Emergency Management Coordinator Mr. Jamey Bowdel, Planning Analysis Lieutenant Mr. Ted Costin, Director of Regional Support, West Division Mr. Mike Guzo, Chief Regional Coordinator, Region 6 Surin, limes throu,li eff'cti+,e entergn ecJ, manu,enlent and homeland security. ".a Read), Virginia is a ReiXient [ ir;inia. " STEPHANIE M. MOON REYNOLDS, NINIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a—,roanokeva.gov October 22, 2019 Nicole Lyon Branch Management Corporation 4552 Franklin Road, S. W. Roanoke, Virginia 24014 Dear Ms. Lyon: CECELIA F. MCCOY, CIVIC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk I am enclosing copy of Resolution No. 41588 - 102119 accepting a donation of funds from Branch Management Corporation to the City as part of the Beautify Roanoke Interchanges Through Enhancement (BRITE) Program to assist with the maintenance of the landscaping at the intersection of Riverland Road, Bennington Street, and Mount Pleasant Boulevard; authorizing the City Manager to execute any necessary documents, provide any additional information, and to take any necessary actions in order to obtain, accept, receive, implement, use, and administer such donation; and expressing the City's appreciation for such donation. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 21, 2019 and is in full force and effect upon its passage. On behalf of the Roanoke City Council, I wish to express sincerest appreciation for the generous donation. Enclosure pc: Sin rely, Stephanie M. Moon R nold , MMC City Clerk Daniel J. Callaghan, City Attorney Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengtson, Director of Public Works Amelia C. Merchant, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41588 - 102119. A RESOLUTION accepting a donation of funds from Branch Management Corporation to the City as part of the Beautify Roanoke Interchanges Through Enhancement ( BRITE) Program to assist with the maintenance of the landscaping at the intersection of Riverland Road, Bennington Street, and Mount Pleasant Boulevard; authorizing the City Manager to execute any necessary documents, provide any additional information, and to take any necessary actions in order to obtain, accept, receive, implement, use, and administer such donation; and expressing the City's appreciation for such donation. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the donation from Branch Management Corporation of $7,500 to the City, as more particularly set forth in the City Council Agenda Report dated October 21, 2019. 2. The City Manager is further authorized to execute any necessary documents, as approved as to form by the City Attorney, provide any additional information, and to take any necessary actions in order to obtain, accept, receive, implement, use, and administer such donation. 3. This Council wishes to express its appreciation and that of the citizens of the City of Roanoke to Branch Management Corporation for its generous donation as part of the BRITE program to assist the City with the maintenance of the landscaping as described above. 4. The City Clerk is directed to transmit a copy of this Resolution to Branch Management Corporation expressing the City's appreciation for its donation. ATTEST: tam Ce�y TNI� n A ' 1�1n , tM �tX City Clerk. Donation -BRITE Program Branch Management Corporation 10.21.19.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41588 - 102119. A RESOLUTION accepting a donation of funds from Branch Management Corporation to the City as part of the Beautify Roanoke Interchanges Through Enhancement (BRITE) Program to assist with the maintenance of the landscaping at the intersection of Riverland Road, Bennington Street, and Mount Pleasant Boulevard; authorizing the City Manager to execute any necessary documents, provide any additional information, and to take any necessary actions in order to obtain, accept, receive, implement, use, and administer such donation; and expressing the City's appreciation for such donation. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke hereby accepts the donation from Branch Management Corporation of $7,500 to the City, as more particularly set forth in the City Council Agenda Report dated October 21, 2019. 2. The City Manager is further authorized to execute any necessary documents, as approved as to form by the City Attorney, provide any additional information, and to take any necessary actions in order to obtain, accept, receive, implement, use, and administer such , donation. 3. This Council wishes to express its appreciation and that of the citizens of the City of Roanoke to Branch Management Corporation for its generous donation as part of the BRITE program to assist the City with the maintenance of the landscaping as described above. 4. The City Clerk is directed to transmit a copy of this Resolution to Branch Management Corporation expressing the City's appreciation for its donation. Donation -BRITE Program Branch Management Corporation 10.21.19.doc ATTEST: n 4� rn City Clerk. �W IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41589 - 102119. AN ORDINANCE to appropriate funding from Branch Management Corporation to the VDOT Comprehensive Roadside project, amending and reordaining certain sections of the 2019 -2020 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Appropriated from Third Party 08- 530 - 9841 -9004 $ 7,500 Revenues BRITE Program — Branch Management 08- 530 - 9841 -9843 7,500 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: BRITE ( "Beautify Roanoke Interchanges Through Enhancement ") Sponsorship funding from Branch Management Corporation Background: In 2005, the Virginia Department of Transportation (VDOT) established comprehensive roadside management regulations that allow local governments, communities, businesses, and individuals to participate in the improvement and management of state - maintained roadsides. Modeled after VDOT's program, the City of Roanoke initiated its BRITE Program to encourage participation by area businesses and organizations. In January 2014, Branch Management Corporation agreed to a Landscaping and Maintenance Sponsorship at the intersection of Riverland Road, Bennington Street, and Mount Pleasant Boulevard. VDOT constructed the roundabout at this location, which included extensive landscaping. As a BRITE location, Branch Management's donation of $7,500 over five years will help to defray the landscaping and maintenance costs. Considerations: The original sponsorship period is up for renewal and Branch expressed an interest in participating as a BRITE sponsor for another five years. The current BRITE location is fully landscaped and is maintained and seasonally updated with decorative annuals by City staff. The $7,500 donation must be accepted by Council and appropriated into the capital account VDOT Comp Roadside Management (08- 530 -9841) for expenditure. Recommended Action: Accept the donation from Branch Management Corporation, adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $7,500, and appropriate the same amount into capital project account 08- 530 -9841 . -(:; ----------------- Robert S. Cowell Jr City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengtson, Director of Public Works Amelia C. Merchant, Director of Finance PN i i IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41590 - 102119. A RESOLUTION authorizing the City Manager to accept, on behalf of the City of Roanoke, "pass- through" funds from the Virginia Department of Emergency Management (VDEM) to assist the Hazardous Materials Response Team with the purchase of equipment and training, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to accept "pass- through" funds from VDEM to assist the Hazardous Materials Response Team with the purchase of equipment and training in the amount of $15,000, with no local match required, such funds being more particularly described in the City Council Agenda Report dated October 21, 2019. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the "pass- through" funds in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by VDEM in connection with the acceptance of the foregoing "pass- through" funds. VDEM Pass - Through Funds- FY19.doc ATTEST: City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41591 - 102119. AN ORDINANCE appropriating funding from the United States Department of Transportation through the Commonwealth of Virginia Department of Emergency Management (VDEM) for hazardous materials emergency responses and training and development, amending and reordaining certain sections of the 2018 -2019 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2018 -2019 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Expendable Equipment ( <$5,000) Training and Development Revenues Haz -Mat Response Grant FY20 35- 520 - 3246 -2035 $ 10,000 35- 520 - 3246 -2044 5,000 35- 520 - 3246 -3246 15,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: xvlz City Clerk. OWn `~ CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: Virginia Department of Emergency Management (VDEM) Hazardous Materials Funds Acceptance for Roanoke Fire -EMS Department Background: Roanoke Fire -EMS serves as the regional Level III Hazardous Materials Response Team. The Roanoke Fire -EMS Department receives funds from VDEM to assist the Hazardous Materials Response Team with the purchase of equipment and training. Considerations: City Council action is needed to formally accept $15,000 for the Hazardous Materials Response Team. Recommended Action: Adopt the accompanying resolution accepting the funds from VDEM as described above and authorize the City Manager to execute any required agreements or documents, such to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant Fund for State grant funds of $15,000 and appropriate funds in the same amount in an account to be established by the Director of Finance. Robert . Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41592 - 102119. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Stormwater Improvement Project — Brymoor Road, S.W. (Project); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights, to include permanent easements of variable length and width, temporary easements, and such other real property interests as needed, as set forth in the City Council Agenda Report dated October 21, 2019, for the Project, located along the Brymoor Road, S.W., Roanoke, Virginia corridor, and surrounding streets. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above mentioned City Council Agenda Report, and any other real property interests needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcel(s), and such other real property interests needed for the Project, for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the Project's account for such purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: t107-) Q4,oO City Clerk. 0-authorize acquis of prop rights- Stormwater Improvements Project — Brymoor Rd, SW (10.21.19) 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: Acquisition of Real Property Rights for Stormwater Improvement Project - Brymoor Road, S.W. Background: As part of the FY2020 Capital Improvement Program, City Council appropriated $2 million for stormwater improvement projects. These appropriated funds will be matched with $2 million in Virginia Department of Transportation Revenue Sharing funds plus an additional $1 million in Stormwater Utility operating funds. One of the projects to be funded by this FY 2020 funding appropriation is the Stormwater Improvement Project - Brymoor Road, S.W. which includes 21 storm drainage structures, 1080 LF of stormdrain pipe of various size, roadside and outlet channel construction, utility relocation, curbing, asphalt paving, and several other miscellaneous project improvements. The existing stormwater conveyance system is in need of improvement and several hundred linear feet of ditch and roadway along Brymoor Road is eroding /deteriorating which requires stabilization. In order to construct, operate, and maintain the proposed improvements, the City will need to acquire real property rights from various property owners. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the Stormwater Improvement Project - Brymoor Road, S.W. The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design details. Funding for acquisition of the real property rights will be available in project account 03- 530 - 3022 -9050 Stormwater Utility - Land Purchases. Along with rights of access, permanent drainage and temporary construction easements of variable length and width are required to accommodate construction activities and will affect five (5) properties in the general vicinity identified above. The City may also need to acquire various other property rights involving the properties listed below and other properties which have not yet been identified for this project. The properties that have been identified to date are as follows: Tax Map Parcel :Address Owner Required Property Rights Number 5070108 3559 Brymoor Rd., James T. and Jean SW D. Weber Permanent Drainage Easement 5070109 3553 Brymoor Rd., Mary Frances SW Donnelly Permanent Drainage Easement 50701 10 3535 Brymoor Rd., SW Jason B. and Chelsea Lane Permanent Drainage Easement Boger 5050411 2043 Knollwood James H. Sigmon, Rd., SW III and Melissa L. Permanent Drainage Easement Si mon The Sandra S. 5050413 3442 Brymoor Rd., Kidd Revocable SW Trust and The Permanent Drainage Easement Garland J. Kidd Trust Recommended Action: Authorize the acquisition of any and all real property rights needed to construct the proposed Stormwater Improvement Project - Brymoor Road, S.W. including but not limited to the specific property rights identified in this City Council Agenda Report, by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Attorney. - - - - -- --------------- Ro be rt S. Cowell, )r. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Dwayne R. D'Ardenne, CSM, PWM, Stormwater Utility Manager Cassandra L. Turner, Economic Development Specialist Beth Watts, Construction Cost Technician IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41593 - 102119. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with flood mitigation; authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights, to include fee simple acquisition, and such other real property interests as needed, via the Stormwater Utility Flood Mitigation Program, as set forth in the City Council Agenda Report dated October 21, 2019. Such acquisitions will be funded in part through Federal Emergency Management Agency (FEMA) Pre- Disaster Mitigation (PDM) grants and Flood Mitigation Assistance (FMA) grants as administered by the Virginia Department of Emergency Management made available to the City, in addition to Stormwater Utility funds pursuant to the City's Stormwater Utility Flood Mitigation Program. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above mentioned City Council Agenda Report, and any other real property interests needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents, including, and not limited to, applications to FEMA for grant funding, for the above mentioned parcel(s), and such other real property interests needed for the acquisition of the real property parcels referred to in the above mentioned City Council Agenda Report, for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available for these purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: k�' (�n . �YrV^ r �N City Clerk. 0-authorize acquis of prop rights- Stormwater Utility Flood Mitigation Program (10.21.19) 2 i-,F7J37 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: Acquisition of Real Property for Flood Mitigation Background: Since the Flood of 1985, the City has purchased more than 100 floodprone properties via Federal Emergency Management Agency (FEMA) Pre - Disaster Mitigation (PDM) grants and Flood Mitigation Assistance (FMA) grants as administered by the Virginia Department of Emergency Management (VDEM). To date, over $6.3M has been spent to remove a total of 118 floodprone structures previously subject to damage as a result of rising flood waters. The FEMA grant structure is such that the City pays either 10% (FMA) or 25% (PDM) of the total project costs including, but not limited to, fee simple purchase of the parcel and structure(s), environmental assessment of the parcel and structure(s), remediation of any identified environmental hazards, demolition of structure(s), grading and restoration of the parcel to become a lawn, and finally, placement of a conservation easement on the parcel such that no future development would be allowed. Only floodprone structures classified by FEMA as severe repetitive loss are eligible for FMA grants, while other repetitive loss structures are typically eligible for PDM grants. As a result of increasing storm intensities and thereby increasing National Flood Insurance Program payouts, the process for both FEMA grant programs continue to become more lengthy, complicated, and nationally competitive. Regardless of the grant program used, the 25% (PDM) or 10% (FMA) City match will be paid via Stormwater Utility funds. The City also continues to acquire vacant parcels to address stormwater flooding issues using 100% Stormwater Utility funds. Under City ownership, debris removal from the stream channels can be performed on a routine basis without need for a maintenance easement or right -of -entry permit from a private parcel owner. Further, under City ownership, the riparian buffer area along the stream channel of these vacant parcels can be enhanced to not only reduce downstream flooding but also improve water quality downstream as required by the City's Municipal Separate Storm Sewer System (MS4) permit sediment Total Maximum Daily Load (TMDL) action plan. Finally, open space parcels having deeded restrictive covenants in proximity to river and tributary floodplains add points towards the City's progressive floodplain management activities resulting in City residents being eligible for a 15% discount on flood insurance premiums as part of the National Flood Insurance Program Community Rating System (CRS). This request seeks authority to acquire and demolish multiple parcels within the FEMA floodway having structures that have flooded numerous times previously. All City acquired floodplain mitigation parcels will be converted to, and maintained as vegetated open space as required by the FEMA grant programs. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for flood mitigation. The real properties are outlined below. Funding for acquisition of the real property rights will be available in capital account 03- 530 - 3063 -9050. Parcel Identification Number Address Owner 1040301 1911 Franklin Rd., SW Mohan, Chandler jFeeSii 1040302 1927 Franklin Rd., SW Shrinath Enterprises, LLC 6140707 1903 Meadowbrook Rd., NW McGhee, Leon T. & Ginger M. 6140705 191 5 Meadowbrook Rd., NW Hall, Carl T. Jr. Fee Simple 6140704 1921 Meadowbrook Rd., NW Frazier, Neal Alan & Paula Fee Simple 61 40703 1927 Meadowbrook Rd., NW Yemey, Akouete A. Fee Simple 6140702 1933 Meadowbrook Rd., NW Tabor, Ruth Fee Simple 6140701 1947 Meadowbrook Rd., NW Nguyen, Anhthu T., and Phung, Que Hoan Fee Simple 2230611 1418 10th Street, NW Cee- Breeze Roanoke Properties, LLC Fee Simple Recommended Action: Authorize the acquisition of Parcel 1040301, 1040302, 6140701, 6140702, 6140703, 6140704, 6140705, 6140707, and 2230611 identified above as part of the Stormwater Utility Flood Mitigation Program, as well as authorize the appropriate FEMA grant and acquisition documents by the City Manager, such docu v as to form by the City Attorney. Robert S. we fir. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Dwayne R. D'Ardenne, CSM, PWM, Stormwater Utility Manager Leigh Anne Weitzenfeld, MNR, Water Quality Administrator Cassandra L. Turner, Economic Development Specialist 64 IN THE COUNICL FOR THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41594 - 102119. A RESOLUTION authorizing the City Manager to increase the funding level to be reserved for FY 2019 Payroll Accrual. WHEREAS, City Council adopts the fiscal year budget, included is an appropriation of funds for Payroll Accrual. This appropriation provides for an estimated amount of funding, typically $150,000, to be set aside annually for the next fiscal year in which there are 27 payrolls instead of 26. By the 14th year, sufficient funding should be reserved to fund the additional payroll. WHEREAS, City Council approval is required to authorize the City Manager to increase the funding level to be reserved from FY 2019 funding for Payroll Accrual. NOW, THEREFORE BE IT RESOLVED that the City Manager is authorized to increase the funding level to be reserved from FY 2019 fund for Payroll Accrual. ATTEST: —k City Clerk. bf` CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: Authorization to Increase FY 2019 Payroll Accrual Appropriation Background: When City Council adopts the fiscal year budget, included is an appropriation of funds for Payroll Accrual. This appropriation provides for an estimated amount of funding, typically $150,000, to be of e 26. ' This 271`Y payroll occurs typically in which there are 27 payrolls instead every 14 years. By the 14`h year, sufficient funding should be reserved to fund the additional payroll. Considerations: City Council approval is required to authorize the City Manager to increase the funding level to be reserved from FY 2019 funding for Payroll Accrual. Recommended Action: Authorize the City Manager to increase he funding $5 level to be reserved for FY 2019 Payroll Accrual amount from $150,000 Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance 1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41595 - 102119. AN ORDINANCE authorizing the City Manager to execute Amendment No. 3 to the Agreement for Purchase and Sale of Real Property for the Development of a Downtown Parking Facility and Hotel, dated September 20, 2018 (the "Agreement ") between the City of Roanoke, Virginia (the "City "), Market Holdings, LLC, ( "MH ") and Big Lick Hospitality, LLC ( "Big Lick "), which proposed Agreement provided that the City, as the owner of certain real property of approximately 0.3607 acres, together with improvements thereon, situated at 120 Church Avenue, S.E., Roanoke, Virginia, designated as Official Tax Map No. 4011413 ( "City Parcel "); MH, as the owner of certain real property of approximately 0.5755 acres, together with improvements thereon, situated at 116 Church Avenue, S.E., Roanoke, Virginia, designated as Official Tax Map No. 4011412 ( "MH Parcel "); and Big Lick, agreed that the City would (i) acquire the MH Parcel; (ii) consolidate the MH Parcel with the City Parcel (collectively, the "Property "); (iii) construct on the Property and own a Parking Facility, in fee simple, and (iv) convey to Big Lick condominium units, certain air rights, and appropriate nonexclusive easement rights within the Parking Facility for the construction and operation of a Hotel Facility to accommodate the operation of a Hotel on portions of the Property, to amend certain terms of the Agreement to extend the Inspection Period, as defined in the Agreement; reordaining Ordinance No. 41267- 091718, adopted on September 17, 2018, Ordinance No. 41450- 052019, adopted on May 20, 2019, and Ordinance No. 41514- 071519, adopted July 15, 2019, only to the extent not inconsistent with this Ordinance; authorizing the City Manager to execute all documents necessary to perform, effectuate, administer, and 1 enforce the proposed Amendment No. 3, Amendment No. 2, Amendment No. 1, and the Agreement; and dispensing with the second reading of this Ordinance by title. , WHEREAS, the Council of the City of Roanoke adopted Ordinance No. 41267 - 091718, adopted on September 17, 2018, in which Council approved the terms of the Agreement between the City, MH and Big Lick; WHEREAS, the City, MH and Big Lick executed the Agreement which was dated September 20, 2018; WHEREAS, the Council of the City of Roanoke adopted Ordinance No. 41450- 052019, adopted May 20, 2019, in which Council approved the terms of an Amendment No. 1 to the Agreement between the City, MH and Big Lick; WHEREAS, the Council of the City of Roanoke adopted Ordinance No. 41514- 071519, adopted July 15, 2019, in which Council approved the terms of an Amendment No. 2 to the Agreement between the City, MH and Big Lick; WHEREAS, under the terms of the Agreement, the Inspection Period expires on October 31, 2019; WHEREAS, all Parties have requested an extension of the Inspection Period, as defined in the Agreement, to complete its due diligence and inspections in form and substance acceptable to the City, MH, and Big Lick; and WHEREAS, the City, MH and Big Lick desire to amend the Agreement to address these matters in accordance with the terms of this Amendment No. 3 THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. City Council hereby approves the terms of Amendment No. 3 to the Agreement as set forth in the City Council Agenda Report dated October 21, 2019, which Amendment No. 3 2 amends the Agreement approved by City Council by Ordinance No. 41267- 091718, adopted on September 17, 2018, and amends Amendment No. 1 approved by City Council by Ordinance No. 41450- 052019, adopted May 20, 2019, and amends Amendment No. 2 approved by City Council by Ordinance No. 41514- 071519, adopted July 15, 2019, and provides for certain undertakings and obligations by Big Lick, the City, and MH. 2. The City Manager is hereby authorized on behalf of the City to execute Amendment No. 3 to the Agreement, to amend certain terms of the Agreement to extend the Inspection Period to January 31, 2020, to complete the Parties due diligence review of the Property, as set forth in the aforementioned City Council Agenda Report. Amendment No. 3 to the Agreement is to be substantially similar to the Amendment No. 3 attached to the Agenda Report. 3. The City Manager is further authorized on behalf of the City to negotiate and execute such further documents and take such further actions related to this matter and as may be necessary to implement, administer, and enforce the conditions and obligations that must be met by Big Lick, the City, and MH pursuant to the Agreement, Amendment No. 1, Amendment No. 2 and Amendment No. 3. 4. The form of the documents referred to above and in the Agenda Report are to be approved by the City Attorney. 5. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: 'j��� City Cler .l. 91 CITY COUNCIL �x To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: Amendment No. 3 to the Agreement for Purchase and Sale of Real Property for the Development of a Downtown Parking Facility and Hotel, dated September 20, 2018 (the "Agreement ") at 116 Church Avenue, S.E., and 120 Church Avenue, S.E. Background: Market Holdings, LLC, (MH), Big Lick Hospitality, LLC (Big Lick), and the City of Roanoke (City) executed an Agreement for Purchase and Sale of Real Property (Agreement) dated September 20, 2018, whereby (i) MH agreed to sell, and the City agreed to purchase, 0.5755 acres, together with improvements thereon, located at 116 Church Avenue, S.E., Official Tax Map #4011412, and (ii) the City agreed to consolidate with City -owned property of 0.3607 acres, together with improvements thereon, located, at 120 Church Avenue, S.E., Official Tax Map #4011413, for the development of a downtown parking facility and hotel. The terms of this Agreement provided for an inspection period of 240 days (Inspection Period) with a non - refundable deposit of $50,000.00 to be paid by the City and Big Lick to MH no later than May 20, 2019. The City, MH, and Big Lick entered into the Agreement under which the City would (i) acquire the MH Parcel; (ii) consolidate the MH Parcel with the City Parcel (collectively, the Property); (iii) construct and own a 490 -500 space Parking Facility, in fee simple; and (iv) sell to Big Lick for $700,010.00 (a) two condominium units for hotel lobby facilities, (b) air rights for hotel rooms, and (c) appropriate nonexclusive easement rights in the Parking Facility in order for Big Lick to construct and own a 125-150 room Hotel Facility to accommodate the operation of a Hotel. In May 2019, City Council approved Amendment No. 1 to the Agreement due to all parties requiring additional time for due diligence. In July 2019, City Council approved Amendment No. 2 to the Agreement due to all parties requiring additional time for additional soil testing and assessing the feasibility of the Project. Since that time, the parties have continued to assess the feasibility of the Project and additional time is still needed. To this end, the Parties are seeking approval to extend the Inspection Period to January 31, 2020. Recommended Action: Adopt the attached ordinance authorizing the City Manager to execute an Amendment No. 3 to the Agreement among Market Holdings, LLC, Big Lick Hospitality, LLC and the City of Roanoke, substantially similar to the Amendment No. 3 attached to this Report, with an extended inspection period to January 31, 2020, and make such other amendments to the Agreement that are set forth in the proposed Amendment No. 3. All documents are subject to approval as to form by the City Attorney. -�g ---- --------------------------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Robert Ledger, Director of Economic Development Amelia C. Merchant, Director of Finance Laura M. Carini, Assistant City Attorney AMENDMENT NO.3 TO AGREEMENT FOR THE PURCHASE AND SALE OF REAL ESTATE DATED SEPTEMBER 20, 2018 AMONG THE CITY OF ROANOKE, VIRGINIA, MARKET HOLDINGS, LLC, AND BIG LICK HOSPITALITY, LLC This Amendment No. 3 to the Agreement for the Purchase and Sale of Real Estate for the Development of Downtown Parking Facility and Hotel dated September 20, 2018, among the City of Roanoke Virginia, a Virginia municipal corporation (the "City "), Market Holdings, LLC, a Virginia limited liability company ( "MH "), and Big Lick Hospitality, LLC, a South Carolina limited liability company and qualified to conduct business in the Commonwealth of Virginia ( "Big Lick ") ( "Amendment No. 3 ") is dated this day of October, 2019. RECITALS A. The City, MH, and Big Lick entered into the Agreement for the Purchase and Sale of Real Estate for the Development of Downtown Parking Facility and Hotel dated September _10, 2018 (the "Agreement') under which Agreement, (1) MH agrees to sell, and the City agrees to purchase, the MH Parcel, all as in accordance with the terms and conditions of the Agreement; and (ii) the City agrees to sell, and Big Lick agrees to purchase, the Hotel Facility Property, all as in accordance with the terms and conditions of the Agreement. B. The Parties amended the Agreement by Amendment No. 1 dated May 20, 2019, to extend the Inspection Period to July 31, 2019. C. The Parties amended the Agreement by Amendment No. 2 dated July 17, 2019 to extend the Inspection Period to October 31, 2019. D. Due to additional due diligence review required by all Parties, the Parties desire to extend the Inspection Period to January 31, 2020. Based on the foregoing, for good and valuable consideration and the representations set forth in the Recitals which are a material part of this Amendment No. 3 and are incorporated herein, the Parties agree as follows: 1. Section 7. 1.1 of the Agreement is amended by deleting the first sentence in its entirety and inserting the following sentence in its place: {2464090 -1, 110046 - 00000 -011 Big Lick shall have 499 Days following the Effective Date to complete Big Lick's due diligence review of the Property (the "Inspection Period "). The Inspection Period expires on January 31, 2020. 2. Except as amended herein, the Agreement remains in full force and effect in accordance with its terms. The Parties acknowledge and agree that the Agreement, as amended by Amendment No. 1, Amendment No. 2 and this Amendment No. 3, constitutes the entire agreement between the Parties with respect to the purchase and sale of the MH Parcel and Hotel Facility Property. 3. Capitalized terms not defined in this Amendment No. 3 shall have the meaning ascribed to such terms as set forth in the Agreement. Dated as of the day and date first above written. SIGNATURES APPEAR ON FOLLOWING PAGES {2464090 -1, 110046- 00000 -011 IN WITNESS WHEREOF, the Parties have executed this Amendment No. 3 by their authorized representatives as of the date of this Amendment No. 3. WITNESS: Print name and title COMMONWEALTH OF VIRGINIA CITY OF ROANOKE CITY OF ROANOKE, VIRGINIA Bv: Robert S. Cowell, Jr. City Manager The foregoing Amendment No. 3 was acknowledged before me this day of , 2019, by Robert S. Cowell, Jr., the duly authorized City Manager of the City of Roanoke, Virginia, a Virginia Municipal Corporation, on behalf of the City of Roanoke, Virginia. My Commission expires: Notary Public Approved as to form: {2464090 -1, 110046- 00000 -01} 3 Approved as to execution: SEAL WITNESS: Print name and title STATE OF CITY /COUNTY of MARKET HOLDINGS, LLC No David Wine, Manager The foregoing Amendment No. 3 was acknowledged before me this day of 2019, by David Wine, the duly authorized manager of Market Holdings, LLC, a Virginia limited liability company, on behalf of Market Holdings, LLC. My Commission expires: Notary Public (2464090 -1, 110046 - 00000 -011 SEAL WITNESS: Print name and title STATE OF CITY /COUNTY of BIG LICK HOSPITALITY, LLC a South Carolina limited liability company By: Aughtry Hotel Management, LLC a South Carolina limited liability company its Manager By:_ Name Its: Paul C. Aughtry, III Manager The foregoing Amendment No. 3 was acknowledged before me this day of 2019, by Paul C. Aughtry, III, the duly authorized manager of Aughtry Hotel Management, LLC, a South Carolina limited liability company, as the manager of Big Lick Hospitality, LLC, a South Carolina limited liability company, on behalf of Big Lick Hospitality, LLC. My Commission expires: Notary Public {2464090 -1, 110046 - 00000 -01} G` W-11I STEPHANIE M. MOON REYNOLDS, NIMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.gov October 22, 2019 The Honorable Brenda Hamilton Clerk of Circuit Court Roanoke, Virginia Dear Ms. Hamilton: CECELIA F. MCCOY, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk I am enclosing an attested copy of Resolution No. 41596- 102119 authorizing the issuance and sale of not to exceed Thirteen Million One Hundred Thousand Dollars ($13,100,000) aggregate principal amount of City of Roanoke, Virginia, General Obligation Public Improvement Refunding Bonds; fixing certain details of the bonds; and otherwise providing with respect to the issuance, sale and delivery of such bonds and the refunding of the refunded bonds. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 21, 2019. Sincerely, *0j*_;) 1,-n • o)Vl Xv Stephanie M. Moon Reynolds, MC City Clerk Enclosure It C�1�9- goy : CIRCUIT COURT AJ `� Receive O Filed y CT 2 5 2099 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA gay Deputy Clerk The 21st day of October, 2019. ,1TY OF ROANOKE No. 41596- 102119. A RESOLUTION AUTHORIZING. THE ISSUANCE AND SALE OF NOT TO EXCEED THIRTEEN MILLION ONE HUNDRED THOUSAND DOLLARS ($13,100,000) AGGREGATE PRINCIPAL AMOUNT OF CITY OF ROANOKE, VIRGINIA, GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BONDS; FIXING CERTAIN DETAILS OF THE BONDS; AND OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE, SALE AND DELIVERY OF SUCH BONDS AND THE REFUNDING OF THE REFUNDED BONDS BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AS FOLLOWS: SECTION 1. The Council (the "Council ") of the City of Roanoke, Virginia (the "City "), hereby finds and determines as follows: (a) Pursuant to the Public Finance Act of 1991, and resolutions adopted by this Council, there were authorized to be issued, sold and delivered the City's $44,925,000 aggregate principal amount of General Obligation Public Improvement and Refunding Bonds, Series 2010A, dated March 11, 2010 (the "Series' 2010A Bonds "). (b) Pursuant to the Public Finance Act of 1991, and resolutions adopted by this Council, there were authorized to be issued, sold and delivered the City's $5,665,000 aggregate principal amount of General Obligation Public Improvement Bonds, Series 2010E (Taxable Recovery Zone Economic Development Bonds), dated August 11, 2010 (the "Series 2010E Bonds "). (c) The City has been advised by the City's Financial Advisor that the refunding in advance of their stated maturities of all or a portion of the outstanding Series 2010A Bonds, Series 2010E Bonds and certain maturities of certain other currently outstanding. issues of general obligation public improvement bonds of the City may result in annual debt service cost savings to the City, depending upon market conditions, or may enable the City to modify its existing annual debt service structure. (d) The Council desires to authorize the issuance and sale of General Obligation Public Improvement Refunding Bonds of the City to provide for the refunding in advance of their stated maturities and redemption of all or a portion of the outstanding Series 2010A Bonds, Series 2010E Bonds and certain maturities of such other outstanding general obligation public improvement bonds, the refunding of which shall be recommended by the City's Financial Advisor (such bonds to be refunded in advance of their stated maturities being referred to hereinafter as the "Refunded Bonds "). 3395578.2 043265 RSIND (e) Pursuant to Article 5 of the Public Finance Act of 1991, the City is authorized to issue refunding bonds to refund all or a portion of its outstanding bonds in advance of their stated maturities. (f) In the judgment of this Council, it is necessary and expedient to authorize the issuance and sale of not to exceed Thirteen Million One Hundred Thousand Dollars ($13, 100,000) aggregate principal amount of General Obligation Public Improvement Refunding Bonds for the purpose of refunding all or a portion of the Refunded Bonds and paying the costs related to the issuance of such General Obligation Public Improvement Refunding Bonds. SECTION 2. (a) Pursuant to the Public Finance Act of 1991, including in particular Title 15.2, Chapter 26, Article 5, Section 15.2 -2643 et seq., of the Code of Virginia, 1950, as amended, for the purpose of providing funds to refund the Refunded Bonds in advance of their stated maturities and to pay the costs of issuance of the Bonds (as defined herein), there are hereby authorized to be issued, sold and delivered in one or more series from time to time not to exceed Thirteen Million One Hundred Thousand Dollars ($13,100,000) aggregate principal amount of general obligation refunding bonds of the City which shall be designated and known as "City of Roanoke, Virginia, General Obligation Public Improvement Refunding Bonds" (referred to herein as the "Bonds "). (b) The Bonds shall be issued in their entirety at one time, or from time to time in part in series, as shall be determined by the Director of Finance. There shall be added to the designation of the Bonds a series designation determined by the Director of Finance. The Bonds shall be issued in fully registered form in the denomination of $5,000 each or any integral multiple thereof. The Bonds of a given series shall be numbered from No. R -1 upwards in order of issuance. The Bonds shall bear interest from their date payable on such date and semiannually thereafter as shall be determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 and Section I 1 hereof. The Bonds shall be issued in such aggregate principal amount (not exceeding in the aggregate the principal amount specified in Section 2(a) hereof); and shall mature on such dates and in such years (but in no event exceeding forty (40) years from their date or dates), and in the principal amount in each such year, determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 and Section 11 hereof. Interest on the Bonds shall be calculated on the basis of a three hundred and sixty (360) day year comprised of twelve (12) thirty (30) day months. (c) The Bonds (or portions thereof in installments of $5,000) may be made subject to redemption at the option of the City prior to their stated maturities, in whole or in part from time to time on any date, in such order as may be determined by the City (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by lot), upon payment of such redemption prices (expressed as a percentage of the principal amount of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the redemption thereof, as shall be determined by the City Manager and the Director of Finance in accordance with the provisions of Section 8 and Section 1 I hereof. -2- 3395578.2 043265 RSIND (d) (i) If any Bond (or any portion of the principal amount thereof in installments of $5,000) shall be called for redemption, notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption (or such shorter period as may be agreed to with the purchaser of such Bonds), by first class mail, postage prepaid, to the registered owner thereof at his address as it appears on the books of registry kept by the Registrar as of the close of business on the forty -fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest thereon shall cease to accrue from and after the date so specified for the redemption thereof. (ii) Any notice of the optional redemption of the Bonds may state that it is conditioned upon there being on deposit with the City on the date fixed for the redemption thereof an amount of money sufficient to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of such Bonds, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of any Bonds does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of such Bonds, together with the interest accrued thereon to the date fixed for the redemption thereof, the corresponding notice of redemption shall be deemed to be revoked. (iii) So long as the Bonds are in book -entry only form, any notice of redemption shall be given only to The Depository Trust Company, New York, New York ( "DTC "), or to its nominee. The City shall not be responsible for providing any beneficial owner of the Bonds any notice of redemption while the Bonds are in book -entry only form. SECTION 3. The full faith and credit of the City shall be and is irrevocably pledged to the punctual payment of the principal of and interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding and unpaid, this Council is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the City are assessed, levied and collected, a tax upon all taxable property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on the Bonds to the extent other funds of the City are not lawfully available and appropriated for such purpose. SECTION 4. (a) The Bonds shall be executed, for and on behalf of the City, by the manual or facsimile signature of the Mayor of the City and shall have a facsimile of the corporate seal of the City imprinted thereon, attested by the manual or facsimile signature of the City Clerk of the City. -3- 3395578.2 043265 RSIND (b) The Director of Finance is hereby authorized to appoint a Registrar and Paying Agent for the Bonds (the "Registrar "). (c) The Director of Finance shall direct the Registrar to authenticate the Bonds and no Bond shall be valid or obligatory for any purpose unless and until the certificate of authentication endorsed on each Bond shall have been manually executed by an authorized signator of the Registrar. Upon the authentication of any Bonds the Registrar shall insert in the certificate of authentication the date as of which such Bonds are authenticated as follows: (i) if a Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date of the initial issuance and delivery of the Bonds of the series of Bonds of which such Bond is one, (ii) if a Bond is authenticated upon an interest payment date, the certificate shall be dated as of such interest payment date, (iii) if a Bond is authenticated after the fifteenth (15th) day of the calendar month next preceding an interest payment date and prior to such interest payment date, the certificate shall be dated as of such interest payment date and (iv) in all other instances the certificate shall be dated as of the interest payment date next preceding the date upon which the Bond is authenticated. In the event the dates on which interest is payable on the Bonds of any series are other than the first days of calendar months, the provisions of this Section 4(c) with regard to the authentication of such Bonds and of Section 10 with regard to the form of such Bonds shall be modified as the Director of Finance shall determine to be necessary or appropriate. (d) The execution and authentication of the Bonds in the manner above set forth is adopted as a due and sufficient authentication of the Bonds. SECTION 5. (a) The principal of and interest on the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of payment thereof is legal tender for public and private debts at the office of the Registrar. Interest on the Bonds shall be payable by check mailed by the Registrar to the registered owners of such Bonds at their respective addresses as such addresses appear on the books of registry kept pursuant to this Section 5; provided, however, that so long as the Bonds are in book -entry form and registered in the name of Cede & Co., as nominee of DTC, or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on the Bonds shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. (b) At all times during which any Bond of any series remains outstanding and unpaid, the Registrar for such series shall keep or cause to be kept at its office books of registry for the registration, exchange and transfer of Bonds of such series. Upon presentation at its office for such purpose, the Registrar, under such reasonable regulations as it may prescribe, shall register, exchange or transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as hereinbefore set forth. (c) The books of registry shall at all times be open for inspection by the City or any duly authorized officer thereof. -4- 3395578.2 043265 RSIND (d) Any Bond may be exchanged at the office of the Registrar for such series of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums of the same series, interest rate and maturity. (e) Any Bond of any series may, in accordance with its terms, be transferred upon the books of registry by the person in whose name it is registered, in person or by his duly authorized agent, upon surrender of such Bond to the Registrar for cancellation, accompanied by a written instrument of transfer duly executed by the registered owner in person or by his duly authorized attorney, in form satisfactory to the Registrar. (f) All transfers or exchanges pursuant to this Section 5 shall be made without expense to the registered owners of such Bonds, except as otherwise herein provided, and except that the Registrar for such series of Bonds shall require the payment by the registered owner of the Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 5 shall be cancelled. (g) (i) Except as otherwise provided in Section 11 hereof, the Bonds shall be issued in full book -entry form. One Bond representing each maturity of each series of the Bonds will be issued to and registered in the name of Cede & Co., as nominee of DTC, or such other nominee of DTC as may be requested by an authorized representative of DTC, as registered owner of the Bonds, and each such Bond will be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book -entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers will not receive physical delivery of certificates representing their interest in the Bonds purchased. (ii) Except as otherwise provided in Section 11 hereof, principal and interest payments on the Bonds will be made by the Registrar to DTC or its nominee, Cede & Co., or such other nominee of DTC as may be requested by an authorized representative of DTC, as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal and interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. (iii) The City will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. SECTION 6. (a) CUSIP identification numbers may be printed on the Bonds, but no such number shall constitute a part of the contract evidenced by the particular Bond upon which it is printed; no liability shall attach to the City or any officer or agent thereof (including -5- 3395578.2 043265 RSIND any paying agent for the Bonds) by reason of such numbers or any use made thereof (including any use thereof made by the City, any such officer or any such agent) or by reason of any inaccuracy, error or omission with respect thereto or in such use; and any inaccuracy, error or omission with respect to such numbers shall not constitute cause for failure or refusal by a purchaser of any Bonds to accept delivery of and pay for such Bonds. All expenses in connection with the assignment and printing of CUSIP numbers on the Bonds shall be paid by the initial purchasers of the Bonds. (b) A copy of the final legal opinion with respect to the Bonds, with the name of the attorney or attorneys rendering the same, together with a certification of the City Clerk, executed by a facsimile signature of that officer, to the effect that such copy is a true and complete copy (except for letterhead and date) of the legal opinion which was dated as of the date of delivery of and payment for the Bonds, may be printed on the Bonds. SECTION 7. To the extent it shall be contemplated at the time of their issuance that the interest on any Bonds issued hereunder shall be excludable from gross income for purposes of federal income taxation, the City covenants and agrees to comply with the provisions of Sections 103 and 141 -150 of the Internal Revenue Code of 1986, as amended, and the applicable Treasury Regulations promulgated thereunder throughout the term of the Bonds. SECTION 8. (a) Pursuant to the authority of and for the purposes specified herein, this Council hereby authorizes the City Manager and the Director of Finance, without further action of this Council, to sell the Bonds in one or more series in accordance with Section 2 at competitive or negotiated sale, on or before June 30, 2021, at a price not less than ninety -seven percent (97 %) of the aggregate principal amount of the Bonds, plus accrued interest, if any, from the date of the Bonds to the date of delivery thereof and payment therefor; provided, however, that a series of the Bonds may be sold, whether at competitive or negotiated sale, only if the refunding of the Refunded Bonds will result in net present value savings to the City in an amount as shall be acceptable to the City Manager, provided further that no net present value savings shall be required in connection with the sale of a series of the Bonds to be issued for the purpose of modifying the City's existing annual debt service structure. The Bonds may be sold and issued contemporaneously with other General Obligation Bonds of the City as a separate series or as part of a single series. The Bonds may be issued as taxable or tax - exempt Bonds and shall bear interest at such rates per annum as shall be approved by the City Manager and the Director of Finance; provided, however, in no event shall the true interest cost for the Bonds of any series exceed five percent (5.00 %); and provided further in no event shall the premium payable by the City upon the redemption of the Bonds of any Series exceed two percent (2 %) of the principal amount thereof, except that any taxable Bonds issued may be subject to redemption at a redemption price that includes a make -whole premium, as may be determined by the City Manager and the Director of Finance at the time of sale of any such taxable Bonds. (b) If the Bonds are sold at competitive sale, the Director of Finance is hereby authorized to cause to be published and disseminated (via electronic means or otherwise) an Official Notice of Sale of the Refunding Bonds in such form and containing such terms and conditions as the Director of Finance may deem advisable, subject to the provisions hereof. I on 3395578.2 043265 RSIND (c) If the Bonds are sold at negotiated sale, the City Manager and the Director of Finance are hereby authorized to select the underwriters for the Bonds of each series (the "Underwriters ") and to sell the Bonds of each series at a negotiated sale to the Underwriters selected by the City Manager and the Director of Finance, and either or both of the City Manager and the Director of Finance are authorized to execute and deliver to the Underwriters one or more Bond Purchase Contracts relating to the sale of the Bonds by the City to such Underwriters. (d) The City Manager and the Director of Finance are hereby authorized to cause to be prepared and deliver to the purchasers of the Bonds a Preliminary Official Statement and a final Official Statement relating to the Bonds on or before the dates specified in the Bond Purchase Contract. The City Manager and the Director of Finance are hereby further authorized to certify that the Preliminary Official Statement for the Bonds authorized hereunder is "deemed final" for purposes of Rule 15c2 -12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934, as amended ( "Rule 15c2 -12 "). The Mayor of the City is hereby authorized to execute the final Official Statement on behalf of the City. (e) The City Manager and the Director of Finance are hereby authorized to execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to the Bonds evidencing the City's undertaking to comply with the continuing disclosure requirements of Paragraph (b)(5) of Rule 15c2 -12 in such form as shall be approved by the City Manager and the Director of Finance upon advice of counsel (including the City Attorney or Bond Counsel), such approval to be conclusively evidenced by their execution and delivery thereof. (f) All actions and proceedings heretofore taken by this Council, the City Manager, the Director of Finance and the other officers, employees, agents and attorneys of and for the City in connection with the issuance and sale of the Bonds are hereby ratified and confirmed. SECTION 9. (a) The City Manager and the Director of Finance are hereby authorized to enter into an Escrow Deposit Agreement in the form customarily entered into by the City in connection with advance refunding transactions providing for the redemption of the Refunded Bonds (the "Escrow Deposit Agreement ") and to appoint an Escrow Agent to serve under the Escrow Deposit Agreement. The City Manager and the Director of Finance are hereby authorized to appoint a verification agent to verify the mathematical accuracy of computations relating to the Bonds and the Refunded Bonds. (b) The City Manager and the Director of Finance, or either of them, are hereby authorized to execute, on behalf of the City, subscriptions or purchase agreements for the securities to be purchased by the Escrow Agent from moneys deposited in the Escrow Deposit Fund created and established under the Escrow Deposit Agreement. Such securities so purchased shall be held by the Escrow Agent under and in accordance with the provisions of the Escrow Deposit Agreement. The City Manager and the Director of Finance, or either of them, are hereby authorized to sell any securities held by the Escrow Agent under and in accordance with the provisions of the Escrow Deposit Agreement and to purchase securities in lieu of and in substitution therefor. -7- 3395578.2 043265 RSIND (c) Subject to the sale and receipt of the proceeds of the Bonds, the City Manager and the Director of Finance are hereby authorized to designate the Refunded Bonds for redemption on such date or dates as they shall determine and are hereby further authorized to direct the Escrow Agent to cause notices of the redemption of the Refunded Bonds on such date or dates to be given in accordance with the provisions of the proceedings authorizing the issuance of the Refunded Bonds. SECTION 10. The Bonds, the certificate of authentication of the Registrar, and the assignment endorsed on the Bonds, shall be substantially in the forms set forth in Exhibit A attached hereto. SECTION 11. (a) In addition to the authorization for a competitive or negotiated sale of the Bonds as set forth in Section 8 hereof, the Council hereby authorizes the issuance and sale of the Bonds to one or more lenders to evidence one or more loans made to the City by one or more lenders in accordance with any proposal made by such lender(s) to the City pursuant to any Request for Proposal issued by the City for any such loan (hereinafter any such Request for Proposal of the City and any proposal from any lender(s) submitted in response thereto shall be collectively referred to as a "Financing Proposal "). There is hereby delegated to the City Manager and the Director of Finance, without further action by the Council, the authority to issue and deliver the Bonds pursuant to this Section 11 at such price(s) and rate(s), and on such other terms and conditions, as shall be provided in any Financing Proposal, which Financing Proposal shall be in such form and containing such terms and conditions as the City Manager and the Director of Finance deem acceptable, acting with the advice of the City's Financial Advisor and legal counsel (including the City Attorney and the City's Bond Counsel), subject to the provisions and parameters set forth herein. (b) Notwithstanding anything in this Resolution to the contrary, Bonds issued and sold pursuant to a Financing Proposal as provided in this Section 11 may bear interest at such fixed rates or variable rates of interest (which variable rates of interest shall be determined in accordance with any variable rate formula as shall be set forth in any Financing Proposal) as shall be determined by the City Manager and the Director of Finance, acting with the advice of the City's financial advisor; provided, however, that the true interest cost of any fixed rate(s), or the initial variable rate(s) of interest, shall not exceed 5.000 %; and provided further that the fixed rate(s) or variable rate(s) determined for such Bonds may be further subject to adjustment upon the occurrence of certain events or conditions as may be set forth in any Financing Proposal, including, without limitation, adjustments to the stated interest rate or interest rate formula upon the occurrence of any event of taxability with respect to the Bonds, any default in payment with respect to the Bonds, and any change in the marginal corporate tax rate of corporations under federal law. Notwithstanding anything in this Resolution to the contrary, any Bonds issued and sold pursuant to a Financing Proposal as provided in this Section 11 may be pre - payable at a prepayment price or redemption price that includes any make -whole amount, yield maintenance fee, penalty fee or break - funding amount calculated in accordance with any formula acceptable to the City Manager and the Director of Finance, acting with the advice of the City's Financial Advisor and legal counsel (including the City Attorney and Bond Counsel) as may be set forth in any Financing Proposal or in the Bonds, and in such case, such 3395578.2 043265 RSIND prepayment price or redemption price may exceed the 2% redemption premium limitation set forth in Section 8 above. (c) Any one of the City Manager or the Director of Finance is hereby authorized to execute and deliver any Financing Agreement, purchase agreement or any other document, agreement or instrument necessary to provide for the issuance and delivery of the Bonds (hereinafter collectively referred to as the "Financing Documents "), which Financing Documents shall be in such form and substance as shall be acceptable to the City Manager or the Director of Finance, as evidenced by his or her signature thereon, acting with the advice of legal counsel (including the City Attorney and Bond Counsel). Any one of the City Manager or the Director of Finance is hereby further authorized to determine, or to modify the form of and terms of the Bonds with respect to the dated date of the Bonds, the authorized denominations of the Bonds, the assignment of CUSIP Numbers, if any, to the Bonds, and the principal and interest payment dates of the Bonds. Notwithstanding anything in this Resolution to the contrary, any of the Bonds may be issued directly to the purchaser thereof, as registered owner or holder thereof SECTION. 12. The City Clerk is hereby directed to file a copy of this Resolution, certified by such City Clerk to be a true copy hereof, with the Circuit Court of the City of Roanoke, Virginia, all in accordance with Section 15.2 -2607 of the Code of Virginia, 1950, as amended (the same being the Public Finance Act of 1991, as amended). -, SECTION 13. All ordinances, resolutions and proceedings in conflict herewith are, to the extent of such conflict, repealed. ATTEST: 44M-4-e r.v,. o Lk City Clerk. z� �! F i I r -9- 3395578.2 043265 RSIND EXHIBIT A UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA CITY OF ROANOKE GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BOND SERIES No. R -_ $ MATURITY DATE: INTEREST RATE: DATE OF BOND: CUSIP NO: REGISTERED OWNER: PRINCIPAL SUM: DOLLARS KNOW ALL MEN BY THESE PRESENTS, that the City of Roanoke, in the Commonwealth of Virginia (the "City "), for value received, acknowledges itself indebted and hereby promises to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall have been duly called for previous redemption and payment of the redemption price duly made or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum on and semiannually on each and thereafter (each such date is hereinafter referred to as an "interest payment date "), from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such following interest payment date, such interest to be paid until the maturity or redemption hereof at the Interest Rate (specified above) per annum, by check mailed by the Paying Agent hereinafter mentioned to the Registered Owner in whose name this Bond is registered upon the books of registry, as of the close of business on the fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each interest payment date; provided, however, that so long as this Bond is in book -entry only form and registered in the name of Cede & Co., as nominee of The Depository Trust Company ( "DTC "), or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on this Bond shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a three hundred and sixty (360) day year comprised of twelve (12) thirty (30) day months. The principal of this Bond is payable on presentation and surrender hereof at the office of , as the Registrar and Paying Agent, in the City of Principal of and interest on this Bond are payable in any A -1 3395578.2 043265 RSIND coin or currency of the United States of America which, on the respective dates of payment thereof, shall be legal tender for public and private debts. This Bond is one of a series of Bonds of like date, denomination and tenor except as to number, interest rate and maturity, and is issued for the purpose of providing funds to refund in advance of their stated maturities certain general obligation public improvement bonds heretofore issued by the City to pay the costs of public improvement projects of and for the City. This Bond is issued under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as amended (the same being the Public Finance Act of 1991, as amended), and a resolution and other proceedings of the Council of the City duly adopted and taken under the Public Finance Act of 1991. The Bonds of the series of which this Bond is one (or portions thereof in installments of $5,000) maturing on and after I are subject to redemption at the option of the City prior to their stated maturities, on or after _, , in whole or in part from time to time on any date, in such order as may be determined by the City (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by lot), upon payment of a redemption price equal to the principal amount of the Bonds to be redeemed, together with the interest accrued thereon to the date fixed for the redemption thereof. The Bonds of the series of which this Bond is one maturing on , are subject to mandatory sinking fund redemption on and on each _ thereafter and to payment at maturity on in the principal amounts in each year set forth below, in the case of redemption with the particular Bonds or Bonds or portions thereof to be redeemed to be selected by lot, upon payment of the principal amount of the Bonds to be redeemed, together with the interest accrued on the principal amount to be redeemed to the date fixed for the redemption thereof: Year Principal Amount The City, at its option, may credit against such mandatory sinking fund redemption requirement the principal amount of any Bonds maturing on which have been purchased and cancelled by the City or which have been redeemed and not theretofore applied as a credit against such mandatory sinking fund redemption requirement. If this Bond is redeemable and this Bond (or any portion of the principal amount hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof, specifying the date, number and maturity of this Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new A -2 3395578.2 043265 MIND Bond or Bonds issued equalling in principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the Registered Owner hereof at his address as it appears on the books of registry kept by the Registrar as of the close of business on the forty - fifth (45th) day next preceding the date fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accrued interest payable upon such redemption shall have been duly made or provided for, interest hereon shall cease to accrue from and after the date so specified for the redemption hereof. Any notice of the optional redemption of this Bond may state that it is conditioned upon there being on deposit with the City on the date fixed for the redemption hereof an amount of money sufficient to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, and any conditional notice so given may be rescinded at any time before the payment of the redemption price of this Bond, together with the interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a redemption of this Bond does not occur after a conditional notice is given due to there not being on deposit with the City a sufficient amount of money to pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for the redemption hereof, the corresponding notice of redemption shall be deemed to be revoked. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of other authorized principal amounts and of the same series, interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by his attorney duly authorized in writing, on the books of registry kept by the Registrar for such purpose at the office of the Registrar but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate principal amount, series, interest rate and maturity as the Bond surrendered, will be issued to the transferee in exchange herefor. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by the Registrar. The full faith and credit of the City are irrevocably pledged to the punctual payment of the principal of and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, the Council of the City is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the City are assessed, levied and collected, a tax upon all property within the City, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay the principal of and interest on this Bond to the extent other funds of the City are not lawfully available and appropriated for such purpose. A -3 3395578.2 043265 MIND It is certified, recited and declared that all acts, conditions and things required to exist, happen or be performed precedent to and in the issuance of this Bond do exist, have happened and have been performed in due time, form and manner as required by law, and that the amount of this Bond, together with all other indebtedness of the City does not exceed any limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of Virginia or the Charter of the City. IN WITNESS WHEREOF, the City has caused this Bond to be executed by the manual or facsimile signature of its Mayor; a facsimile of the corporate seal of the City to be imprinted hereon attested by the manual or facsimile signature of the City Clerk of the City; and this Bond to be dated as of the date first above written. [SEAL] Attest: proceedings. City Clerk CITY OF ROANOKE, VIRGINIA Mayor CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds delivered pursuant to the within - mentioned C as Registrar Authorized Signator Date of Authentication: .. 3395578.2 043265 RSIND ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code, of Transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, hereby irrevocably constituting and appointing , Attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a member firm of The New York Stock Exchange, Inc. or a commercial bank or trust company. (Signature of Registered Owner) NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the face of this Bond in every particular, without alteration, enlargement or any change whatsoever. A -5 3395578.2 043265 RSIND COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: Authorization to Refund Bonds Background: The City's Debt Policy establishes the parameters for issuing debt and managing the debt portfolio. It provides guidance regarding the purposes for which debt may be issued, types and amounts of permissible debt and methods of sale that may be utilized. The City may issue refunding bonds to realize net present value savings, eliminate burdensome covenants or provisions in outstanding bond documents, or respond to financial emergencies or hardships. The City's goal will be to obtain net present value savings, net of issuance costs, at a minimum of three percent of the principal amount of the refunded bonds, and to remain compliant with the City's Debt Policies. Refundina Candidates: In order to achieve the best possible net present value savings outcome, the City, along with Davenport and Company LLC (Davenport), the City's financial advisors, will review all outstanding issues of general obligation public improvement and refunding bonds to select appropriate candidates for refunding from both a legal and savings opportunity perspective. Accordingly, each of the outstanding issues listed will continue to be evaluated for inclusion or exclusion of refunding bond issues according to the City's policy of a minimum of three percent net present value savings. The City issued $44.925 million of Series 2010A Public Improvement and Refunding bonds dated March 11 , 2010, to fund the Market Garage renovation and to refund portions of the Series 2002A, 2004B, 2006A and 2008 Public Improvement Bonds. Series 2010A bonds mature in varying amounts on October 1 in each of the years 2020 through 2022. The City issued $5.665 million of Series 2010E bonds dated August 11, 2010, to fund various projects including Digital Radio upgrades, bridge renovations, National Guard Armory demolition, and Roanoke River flood reduction. Series 2010E bonds mature in varying amounts on July 15 in each of the years 2021 through 2031. Considerations: Based upon discussions with the City's financial advisor, Davenport, the City is currently in the position to generate moderate savings from issuing refunding bonds. As interest rates fluctuate daily, it is important to the success of a refunding that the City be able to act quickly once interest rates savings achieve an acceptable level. Advance authorization is necessary to proactively manage and pursue additional refunding opportunities in a volatile market where conditions can rapidly change from favorable to unfavorable. Refunding bonds will be considered additional debt in the context of the City's Debt Policy and from rating agencies' perspective only to the extent that a slightly higher level of principal would need to be issued than the amount of bonds being refunded. Additionally, should a refunding take place, to the extent that debt service on bonds is being provided by the Western Virginia Water Authority (WVWA) or the Roanoke City Public Schools (RCPS), funding for the new bonds also would come from the WVWA and RCPS, resulting in debt service savings for those entities as well as for the City. Under current market conditions, Series savings near the City policy limit of thre e below three percent, it shall be at the proceed with the refunding. Recommended Action: 2010A and 2010E bonds present a percent. To the extent savings are discretion of City Administration to Adopt the accompanying resolution authorizing the City Manager and the Director of Finance to issue not to exceed $13.1 million principal amount in refunding bonds on or before dune 30, 2020. --------------- - - -- Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers Amelia C. Merchant, Director of Finance Kristine L. Flynn, Hawkins Delafield & Wood LLP David Rose, Senior Vice President, Davenport & Company, LLC 2 IN THE COUNCIL OF THE CITY OF ROANOKE VIRGINIA The 21st day of October, 2019. No. 41597- 102119. AN ORDINANCE to appropriate funding from federal and Commonwealth grants for various educational programs, amending and reordaining certain sections of the 2019 -2020 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 School Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Indirect Cost 302 - 000 - INDC - 0000 - 132N - 00000 - 62000 - 0 - 00 $ (47,161) Indirect Cost 302 - 000 - INDC - 0000 - 132P - 00000 - 62000 - 0 - 00 263,440 Benefits 302 - 110 - 0000 - 0000 - 132N - 61100 - 42204 - 3 - 01 1,897 Materials & Supplies 302 - 110 - 0000 - 0000 - 132N - 61100 - 46613 - 2 - 01 47,161 Personal Services 302 - 110 - 0000 - 0000 - 132P - 61100 - 41121 - 3 - 01 4,022,590 Benefits 302 - 110 - 0000 - 0000 - 132P - 61100 - 42204 - 3 - 01 1,601,433 Professional Development 302 - 110 - 0000 - 0000 - 132P - 61100 - 43313 - 9 - 01 155,211 Materials & Supplies 302 - 110 - 0000 - 0000 - 132P - 61100 - 46613 - 2 - 01 518,538 Purchased Services 302 - 110 - 0000 - 0000 - 132P - 61310 - 43381 - 9 - 01 252,250 Travel 302 - 110 - 0000 - 1000 - 132P - 61310 - 45551 - 9 - 00 20,050 Leases & Rental Equipment 302 - 110 - 0000 - 0000 - 132P - 61310 - 45541 - 2 - 00 80,000 Miscellaneous Other Charges 302 - 110 - 0000 - 0000 - 132P - 63200 - 45583 - 2 - 01 1,800 Personal Services 302 - 110 - 0000 - 0000 - 135P - 61100 - 41121 - 2 - 01 480,852 Benefits 302 - 110 - 0000 - 0000 - 135P - 61110 - 42204 - 2 - 01 235,983 Personal Services 302 - 110 - 0000 - 0000 - 138P - 61100 - 41138 - 9 - 01 68,776 Benefits 302 - 110 - 0000 - 0000 - 138P - 61100 - 42201 - 9 - 01 4,779 Instructional Material 302 - 110 - 0000 - 0000 - 138P - 61100 - 46630 - 9 - 01 106,259 Travel Mileage 302 - 110 - 0000 - 0410 - 135P - 61310 - 45551 - 2 - 00 900 Professional Services 302 - 110 - 0000 - 1000 - 135P - 61310 - 43313 - 9 - 00 32,548 Professional Tuition 302 - 110 - 0000 - 1000 - 135P - 61310 - 43382 - 0 - 00 26,768 Travel Conventions /Education 302 - 110 - 0000 - 1000 - 135P - 61310 - 45554 - 0 - 00 11,800 Materials & Supplies 302 - 110 - 0000 - 1000 - 135P - 61310 - 46601 - 9 - 00 1,100 Professional Development 302 - 110 - 0000 - 1000 - 138P - 61100 - 43313 - 9 - 01 51,800 Professional Purchased Services 302 - 110 - 0000 - 1000 - 138P - 61100 - 43381 - 9 - 01 280,000 Travel 302 - 110 - 1101 - 1000 - 138P - 61310 - 45551 - 9 - 00 18,900 Personal Services 302 - 110 - 1101 - 1000 - 137P - 63130 - 41129 - 0 - 01 22,300 Benefits 302 - 110 - 1101 - 1000 - 137P - 61310 - 42201 - 0 - 01 1,500 Prof Other Prof Services 302- 110 - 1101 - 1000 - 137P - 61310 - 43313 - 0 - 01 57,056 Prof Food Services 302 - 110 - 1101 - 1000 - 137P - 61100 - 43314 - 0 - 01 2,500 Travel 302 - 110 - 1101 - 1000 - 137P - 61310 - 45551 - 9 - 00 5,000 Materials & Supplies 302 - 110 - 1101 - 1000 - 137P - 61310 - 46613 - 3 - 01 46,638 Benefits - Parental Involvement 302 - 110 - PINV - 0000 - 132N - 61100 - 42204 - 3 - 01 (218) Personal Services - Parental 302 - 110 - PINV - 0000 - 132P - 61100 - 41121 - 3 - 01 31,000 Involvement Benefits - Parental Involvement 302 - 110 - PINV - 0000 - 132P - 61100 - 42204 - 3 - 01 2,369 Purchased Services - Parental 302 - 110 - PINV - 0000 - 132P - 61310 - 43381 - 9 - 01 15,000 Involvement Internal Printing - Parental 302 - 110 - PINV - 1000 - 132P - 61310 - 44450 - 9 - 01 700 Involvement Materials & Supplies - Parental 302 - 110 - PINV - 0000 - 132P - 61310 - 46613 - 9 - 00 19,000 Involvement Miscellaneous Other Charges - 302 - 110 - PINV - 0000 - 132P - 63200 - 45583 - 2 - 01 2,235 Parental Involvement Prof Other Prof Services 302 - 140 - 0000 - 0390 - 303P - 61210 - 43313 - 3 - 01 17,500 Prof Other Prof Services 302 - 140 - 0000 - 0400 - 303P - 61210 - 43313 - 3 - 01 17,500 Personnel 302 - 170 - 3000 - 1160 - 119P - 61100 - 41129 - 3 - 03 18,000 Employer Benefits 302 - 170 - 3000 - 1160 - 119P - 61100 - 42201 - 3 - 03 3,000 Student Field 302 - 170 - 3000 - 1160 - 119P - 61100 - 43343 - 3 - 03 28,000 Trips/Transportation Professional Services 302 - 170 - 3000 - 1160 - 119P - 61100 - 45551 - 3 - 03 44,000 Travel /Lodging Equipment 302 - 170 - 3000 - 1160 - 119P - 61100 - 48210 - 3 - 03 329,196 Equipment 302 - 170 - 3000 - 1160 - 306P - 61100 - 48110 - 3 - 03 14,322 Testing and Evaluation 302 - 170 - 3000 - 1160 - 314P - 61100 - 45584 - 3 - 03 2,577 Testing /Evaluation Dissemination 302 - 170 - 3000 - 1160 - 315P - 61100 - 45584 - 3 - 03 15,289 Career & Technical Education 302 - 170 - 3000 - 1160 - 317P - 68200 - 48110 - 3 - 03 11,159 Equipment Testing and Evaluation 302 - 170 - 3000 - 1160 - 319P - 61100 - 45584 - 3 - 03 4,174 Instructional - Supplement 302 - 190 - 1309 - 1000 - 120N - 61310 - 41129 - 2 - 08 2,600 Other Professional Services 302 - 190 - 1309 - 1000 - 120N - 61310 - 43313 - 2 - 08 5,700 Professional Food Services 302 - 190 - 1309 - 1000 - 120N - 61310 - 43314 - 2 - 08 1,600 Materials and Supplies 302 - 190 - 1309 - 1000 - 120N - 61310 - 46614 - 2 - 08 2,600 Educational and Recreational Supplies Payment of Joint Operations 302-191 - 0000 - 0553 - 325P - 61100 - 47701 - 9 - 02 138,191 Instruction - Teacher 302- 191 - 1302 - 0553 - 325P - 61100 - 41121 - 3 - 02 173,937 Social Security 302-191 - 1302 - 0553 - 325P - 61100 - 42201 - 3 - 02 7,071 Retirement - VRS 302-191 - 1302 - 0553 - 325P - 61100 - 42202 - 3 - 02 11,337 Medical /Dental 302-191 - 1302 - 0553 - 325P - 61100 - 42204 - 3 - 02 13,156 Group Life Insurance 302-191 - 1302 - 0553 - 325P - 61100 - 42205 - 3 - 02 947 Prof Other Prof Services 302-191 - 1302 - 0553 - 325P - 61100 - 43313 - 3 - 02 3,138 Revenues Federal Grant Receipts 302 - 000 - 0000 - 0000 - 119P - 00000 - 38048 - 0 - 00 $ 422,196 Federal Grant Receipts 302 - 000 - 0000 - 0000 - 120N - 00000 - 38953 - 0 - 00 12,500 Federal Grant Receipts 302 - 000 - 0000 - 0000 - 132N - 00000 - 38010 - 0 - 00 1,679 Federal Grant Receipts 302 - 000 - 0000 - 0000 - 132P - 00000 - 38010 - 0 - 00 6,985,616 Federal Grant Receipts 302 - 000 - 0000 - 0000 - 135P - 00000 - 38367 - 0 - 00 789,951 Federal Grant Receipts 302 - 000 - 0000 - 0000 - 137P - 00000 - 38365 - 0 - 00 134,994 Federal Grant Receipts 302 - 000 - 0000 - 0000 - 138P - 00000 - 38186 - 0 - 00 530,514 State Grant Receipts 302 - 000 - 0000 - 0000 - 303P - 00000 - 32464 - 0 - 00 35,000 State Grant Receipts 302 - 000 - 0000 - 0000 - 306P - 00000 - 32252 - 0 - 00 14,322 State Grant Receipts 302 - 000 - 0000 - 0000 - 314P - 00000 - 32349 - 0 - 00 2,577 State Grant Receipts 302 - 000 - 0000 - 0000 - 315P - 00000 - 32349 - 0 - 00 15,289 State Grant Receipts 302 - 000 - 0000 - 0000 - 317P - 00000 - 32252 - 0 - 00 11,159 State Grant Receipts 302 - 000 - 0000 - 0000 - 319P - 00000 - 32349 - 0 - 00 4,174 State Grant Receipts 302 - 000 - 0000 - 0553 - 325P - 00000 - 32272 - 0 - 00 347,777 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: • Oft T04 City Clerk. October 21, 2019 The Honorable Sherman P. Lea, Sr., Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Mayor Lea and Members of Council: As a result of official School Board action on Tuesday, October 8, 2019, the Board respectfully requests that City Council approve the following appropriation requests: New Appropriation Award Carl D. Perkins Career and Technical Education (CTE) Allocation 2019 -20 Preschool Development Grant Birth -to -Five 2018 -19 $422,196.03 $12,500.00 Title I, Part A, Improving Basic Programs 2019 -20 $6,985,616.09 Title II, Part A, Improving Teacher Quality 2019 -20 $789,951.40 Title III, Part A, Limited English Proficient (LEP) 2019 -20 $134,994.03 Title IV, Part A, Student and Academic Enrichment 2019 -20 $530,514.12 GEAR UP Virginia (GUV) Award - College Advising Corps 2019 -20 $35,000.00 Career and Technical Education (CTE) State Equipment 2019 -20 $14,321.55 Workplace Readiness Skills (WRS) for the Commonwealth Examination Allocation 2019 -20 $2,576.63 Career and Technical Education Industry Certifications and Licensure Testing 2019 -20 $15,288.94 Career and Technical Education (CTE) Equipment for High- Demand, High - Skill, Fast- Growth Industry Sectors 2019 -20 $11,158.56 Science, Technology, Engineering, Mathematics and Health Sciences (STEM -H) Student Credentials, Materials, and Teacher Professional Development 2019 -20 $4,173.97 Regional Alternative Education 2019 -20 $347,777.00 Revised Appropriation Title I, Part A, Improving Basic Programs 2018 -19 www.rcps.info p: 540.853.2381 ROANOKE CITY PUBLIC SCHOOLS Strong Students. Strong Schools. Strong City. School Board Mark K. Cathey Chairman Additional Award $1,679.39 Lutheria H. Smith Vice Chairman William B. Hopkins, Jr. Elizabeth C. S. Jamison Laura D. Rottenborn Joyce W. Watkins Dick Willis Dr. Rita D. Bishop Superintendent Cindy H. Poulton f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031 Members of City Council October 21, 2019 Page 2 On behalf of the School Board, thank you for your consideration. Sincerely, Cindy H. Poulton Clerk pc: Dan Callaghan Rita D. Bishop Bob Cowell Kathleen Jackson Amelia Merchant Holli Salyers (w /details) Mark K. Cathey www.rcps.info p: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031 CITY COUNCIL AGENDA REPORT M To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: School Board Appropriation Request Background: As the result of official Roanoke City School Board action at its October 8, 2019 meeting, the Board respectfully requested that City Council appropriate funding as outlined in this report. The 2018 -19 Title I, Part A, Improving Basic Programs grant award of $1,679 provides assistance to Roanoke City Public Schools for schools with high numbers or percentages of children from low - income families to help ensure that all children meet challenging academic content and achievement standards. This increase reflects the revised allocation awarded by the Virginia Department of Education. This grant will be reimbursed by Federal funds and will end September 30, 2020. This is a continuing program. The 2019 -20 Title I, Part A, Improving Basic Programs grant award of $6,985,616 provides assistance to Roanoke City Schools for schools with high numbers or percentages of children from low- income families to help ensure that all children meet challenging. academic content and achievement standards. This grant will be reimbursed by Federal funds and will end September 30, 2021. This is a continuing program. The 2019 -20 Title II, Part A, Improving Teacher Quality grant award of $789,951 provides funding for preparing, training, and recruiting high - quality teachers and principals that are capable of ensuring all children are prepared to achieve high standards. This grant will be reimbursed by Federal funds and will end September 30, 2021. This is a continuing program. The 2019 -20 Title IV, Part A, Student Support and Academic Enrichment grant award of $530,514 aids in increasing the capacity of the school division to provide all students with access to a well - rounded education, to improve school conditions for student learning, and to enhance the use of technology in order to improve the academic achievement and digital literacy of all students. This grant will be reimbursed by Federal funds and will end September 30, 2021. This is a continuing program. The 2019 -20 Title III, Part A, Limited English Proficient grant award of $134,994 supports programs to improve education of limited English proficient children and youth by helping them learn English and meet challenging state content and achievement standards. This grant will be reimbursed by Federal funds and will end September 30, 2021. This is a continuing program. The 2019 -20 Gear Up Virginia College Advising Corps grant award of $35,000 addresses the widening gap in college access for low income, first generation, and under - represented students. This grant will be reimbursed by State funds and will end June 30, 2020. The 2019 -20 Carl D. Perkins Career and Technical Education grant award of $422,196 provides funding to increase focus on the academic achievement of career and technical education students, strengthen connections between secondary and postsecondary education, and improve state and local accountability. This grant will be reimbursed by Federal funds and will end June 30, 2020. The 2019 -20 Career and Technical Education State Equipment grant award of $14,322 supports equipment for Career and Technical Education programs. This grant will be reimbursed by State funds and will end May 22, 2020. This is a continuing program. The 2019 -20 Workplace Readiness Skills for the Commonwealth Examination grant award of $2,577 provides Workplace Readiness Skills for the Commonwealth Examinations, including pretests, and /or other Board - approved industry certification assessments for Career and Technical Education programs. This grant will be reimbursed by State funds and will end May 22, 2020. The 2019 -20 Career and Technical Education Industry Certifications and Licensure Testing grant award of $15,289 provides funding for Career and Technical Education student industry certification examinations, licensure tests, and occupational competency assessments. This grant will be reimbursed by State funds and will end May 22, 2020. The 2019 -20 Career and Technical Education Equipment for High- Demand, High - Skill, Fast - Growth Industry Sectors grant award of $11,159 provides funding to update Career and Technical Education equipment to industry standards, providing students with classroom experiences that translate to the 215` Century workforce. This grant will be reimbursed by State funds and will end May 22, 2020. The 2019 -20 Science, Technology, Engineering, Mathematics, and Health Sciences Student Credentials, Materials, and Teacher Professional Development grant award of $4,174 supports industry credentialing testing materials for students and professional development for instructors in science, technology, engineering, mathematics, and health sciences Career and Technical Education programs. This grant will be reimbursed by State funds and will end May 22, 2020. The 2018 -19 Preschool Development Grant Birth -to -Five award of $12,500 provides funds to strengthen community early childhood care and education systems. This grant will be reimbursed by Federal funds and will end December 31, 2019. The 2019 -20 Regional Alternative Education grant award of $347,777 provides funds for accelerated academic programming for students who are below grade level academically. This grant will be reimbursed by State funds and will end June 30, 2020. This is a continuing program. Recommended Action: We recommend that Council concur with this report of the School Board and adopt the attached budget ordinance to establish revenue estimates and to appropriate funding as outlined. Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Rita D. Bishop, Superintendent, RCPS Dan Lyons, Assistant Superintendent for Operations, RCPS Kathleen M. Jackson, Chief Financial Officer, RCPS Amelia C. Merchant, Director of Finance 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: Presentation by the Roanoke Preservation Alliance regarding the issues of Vaping on Youth in our City and Region would like to sponsor a presentation by representatives of the Roanoke Preservation Alliance and youth members regarding the issues of vaping on the youth of our the City and the Region. . .. . .... ------ ------------- Robert S. Cowell Jr. City Manager Distribution: Council Appointed Officers 5 n\ /1 VAPING AND E- CIGARETTES AMONG YOUTH What is this new trend? And where is it going? 15-WRT77-m-mmaw � "- 1.,.,.� WHAT ARE VAPES/ E- CIGS? • Nicotine • Flavors • Vaporized into aerosol spray and breathed in • Variety of pens / "mods"/ Juuls -- J t .. • LE r YOUTH FOCUSED ADVERT • Candy Flavored "E- Juice" •Child centered branding • Juices claiming to have Omg nicotine have been tested to actually contain amounts of nicotine • Devices becoming smaller /easier to hide • Skins made to make devices look like flash drives /school items FACTS • Most juices contain nicotine, even when not advertised • Increased risk of heart attack due to rise in blood pressure, cancerous tumors, lung and nervous system damage • Damaging to babies and children • Often used more often or along with cigarettes • You breathe heavy metals, very small particles and cancer causing ingredients Source: Center On Addiction -,ttps://www.centeronaddicfion.org/e-cigarettes/about-e- cigar ffes/e-cigareffes-weighing-pros-and-cons Source: No Smoke.org https: / /no -smoke orq /electronic - smoking- devices - secondhand- aerosol SMOKING IS DOWN BUT VAPE /E- CIG USAGE IS UP? • Smoking down from 17.5% in 2017 to 17.1 % in 2018 and continuing to decrease among adults • Smoking in teens down from 10.8% to 8.1 % in the last year • 37.3% of teens reported using a vape or e -cig in the last 12 months, up from 27.8% in 2017 • Thoughts on why? 40% 30% _ 17.5 0 20% 1 10% 0% 2017 Smoking - Adults 27.8% 37.3% 17.1 6 8�v - 2018 ■ Smoking -Teens . Vaping -Teens Source: Center For Disease Control https://www.cdc.gov/tobacco/dof a statistics /fact sheets /youth data /tob acco use /index.htm America's Health Rankings https•/ /www americasheaIthrankings org /explore /annual /measure /Smokinq ABC.VIRGINIA.GOV NO REGISTRATION? • Virginia Alcoholic Beverage Control (ABC) has to do compliance checks on stores selling alcohol and tobacco to enforce laws regarding sales to minors (Make sure clerks ask for ID and don't sell to minors) • Alcohol stores are registered and licensed by the state • ABC has no such system for tobacco based sales • What if business licenses had a check box asking if a business sells tobacco or nicotine products? THE FUTURE • Many states are legalizing marijuana and federal laws are being challenged as we speak • In states where marijuana is legalized, many vape /tobacco stores are the ones choosing to sell marijuana • How will our ABC enforce new laws if marijuana is legalized in the future? • Proactive to begin registering at state and local levels to decrease access and to protect our youth STEPHANIE M. MOON REYNOLDS, M�IC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(d'roanokeva.gov October 22, 2019 Simon Rutrough Parker Design Group, Inc. 2122 Carolina Avenue, S. W. Roanoke Virginia 24014 Dear Mr. Rutrough: CECELIA F. MCCOY, CMC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk I am enclosing copy of Ordinance No. 41598 - 102119 repealing all conditions proffered as part of a previous rezoning in Ordinance No. 36980- 022205, adopted February 22, 2005, on the subject property located at 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390105 and 5390106, respectively; rezoning 4209 Welcome Valley Road, S.E., 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390115, 5390105, and 5390106, respectively, from R -5, Residential Single - Family District, and 1 -2, Heavy Industrial District, with conditions, to INPUD, Institutional Planned Unit Development; amending the PUD plan for 4229 Welcome Valley Road, S.E., Official Tax Map No. 5390113, currently zoned INPUD, Institutional Planned Unit Development District. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, October 21, 2019, and is in full force and effect upon its passage. Sincerely, Stephanie M. Moon City Clerk Enclosure n-s, Rey M PC: Welcome Valley Realty, LLC, P. O. Box 12627, Roanoke, Virginia 24027 Rockydale Quarries Corporation, 2343 Highland Farm Road, N. W., Roanoke, Virginia 24017 Appalachian Power Company, P. O. Box 16428, Columbus, Ohio 43216 -0428 Trustees of New Hope Christian Church, c/o Terry L. Vandelinde, Trustee, 4229 Welcome Valley Road, S. W., Roanoke, Virginia 24014 Downtown Holdings, LLC, P. O. Box 2705, Roanoke, Virginia 24001 Simon Rutrough Parker Design Group, Inc. October 22, 2019 Page 2 PC: The Honorable Brenda Hamilton, Clerk of Circuit Court Robert S. Cowell, Jr., City Manager Daniel J. Callaghan, City Attorney R. Brian Townsend, Assistant City Manager for Community Development Christopher Chittum, Director, Planning Building & Development Ian D. Shaw, Planning Commission Agent Timothy Spencer, Senior Assistant City Attorney Susan Lower, Director of Real Estate Evaluation Luke Pugh, City Engineer Tina Carr, Secretary, City Planning Commission Katharine Gray, City Planner �Jhs IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41598 - 102119. AN ORDINANCE repealing all conditions proffered as part of a previous rezoning in Ordinance No. 36980 - 022205, adopted February 22, 2005, on the subject property located at 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390105 and 5390106, respectively; rezoning 4209 Welcome Valley Road, S.E., 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390115, 5390105, and 5390106, respectively, from R -5, Residential Single - Family District, and I -2, Heavy Industrial District, with conditions, to INPUD, Institutional Planned Unit Development; amending the PUD plan for 4229 Welcome Valley Road, S.E., Official Tax Map No. 5390113, currently zoned INPUD, Institutional Planned Unit Development District; and dispensing with the second reading of this ordinance by title. WHEREAS, Terry L. Vandelinde, Trustee, on behalf of Trustees of New Hope Christian Church, has made application to the Council of the City of Roanoke, Virginia ( "City Council "), to repeal all conditions proffered as part of a previous rezoning in Ordinance No. 36980 - 022205, adopted February 22, 2005, on the subject property located at 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390105 and 5390106, respectively; to rezone 4209 Welcome Valley Road, S.E., 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390115, 5390105, and 5390106, respectively, from R -5, Residential Single - Family District, and I -2, Heavy Industrial District, with conditions, to INPUD, Institutional Planned Unit Development; and to amend the PUD plan for 4229 Welcome Valley Road, S.E., Official Tax Map No. 5390113, currently zoned INPUD, Institutional Planned Unit Development District; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on October 14, 2019, after due and timely notice thereof as required by §36.2- 540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that Ordinance No. 36980- 022205, adopted February 22, 2005, to the extent it placed certain conditions on the subject properties, be repealed, and that the hereinafter described property should be rezoned as herein provided, as set forth in the Zoning Amendment, Second Amended Application, dated September 20, 2019. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Ordinance No. 36980- 022205, adopted February 22, 2005, to the extent that it placed certain conditions on properties located at 0 (zero) Van Winkle Road S.W., and 4268 Old Mount Road S.W bearing Official Tax Map Nos. 5390105, and 5390106, respectively, is hereby REPEALED, and that Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect such action. 2. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Official Tax Map Nos. 5390115, 5390105, and 5390106, located at 4209 Welcome Valley Road, S.W., 0 (zero) Van Winkle Road S.W., and 4268 Old Mount Road S.W., respectively, be, and are hereby rezoned from R -5, Residential Single- Family District, I -2 (c), Heavy Industrial District, with proffers, to INPUD, Institutional Planned Unit Development District, as set forth in the Zoning Amendment, Second Amended Application, dated September 20, 2019. 3. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Official Tax Map Nos. 5390113, located at 4229 Welcome Valley Road, S.W., be amended to reflect a new planned unit development plan as set forth in the Zoning Amendment, Second Amended Application, dated September 20, 2019. 4. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: Aixw . hn �abl �' n u Al"", \-._1 City Clerk. 3 Rezone and repeal and replace proffers -NHCC .doc CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: Trustees of New Hope Christian Church request to: repeal all conditions proffered as part of a previous rezoning on property located at 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390105 and 5390106, respectively; rezone 4209 Welcome Valley Road, S.E., 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 53901 15, 5390105, and 5390106, respectively, from R -5, Residential Single - Family District, and I- 2, Heavy Industrial District, with conditions, to INPUD, Institutional Planned Unit Development; and to amend the PUD plan for 4229 Welcome Valley Road, S.E., Official Tax Map No. 53901 13, currently zoned INPUD, Institutional Planned Unit Development District. Summary: The Planning Commission held a public hearing on October 14, 2019. By a vote of 6 -0, with Commissioner K. Hale absent, the Commission recommends approval of the rezoning request, finding that the Amended Application No. 2 is consistent with the City's Comprehensive Plan, Southern Hills Neighborhood Plan, and Zoning Ordinance as the subject property will be redeveloped and used in a manner appropriate to the surrounding area. Application Information: Request: Repeal of existing proffered conditions, rezoning to Planned Unit Development, amendment of PUD Plan Applicant: Trustees of New Hope Christian Church Owner: Same as noted above Agent: Clint Pendleton, Parker Design Group, Inc. City Staff Person: Katharine Gray, Land Use and Urban Design Planner Address: 4209 & 4229 Welcome Valley Road, S.E.; 0 Van Winkle Road, S.W.; and 4628 Old Mount Road, S.W. Official Tax Nos.: 53901 15, 53901 13, 5390105, and 5390106, respectively Site Area: +/- 0.641 1 acres Relevant Plans: Southern Hills Neighborhood Plan Proposed Land Place of Worship Use: Future Land Use: Single Family Residential Filing Date: Original Application: duly 29, 2019 Amended Application No. 1: August 26, 2019 Amended Application No. 2: September 20, 2019 Background: New Hope Christian Church is a place of worship undergoing expansion of the congregation to the point that the existing buildings on their campus no longer allow the congregation to worship and grow as desired. A place of worship has been located on this parcel since 1954 as part of a low- density residentially developed area of the community. While the place of worship has remained, the area around it has changed to a more industrial area as Rockydale Quarry to the south has expanded its footprint over the years and Appalachian Power established a substation just to the northeast. The congregation has created a master plan involving four parcels; however, three of those parcels have zoning districts that do not do not permit places of worship. To carry out the expansion, the applicant proposes to repeal the proffers on two parcels, rezone three parcels to INPUD, and amend the development plan for the existing INPUD parcel. The result will be that all four parcels are zoned INPUD and there is a unified development plan for all four parcels. Proposed Use /Development: The development plan shows a unified grouping of buildings in the center of the campus with a drive and parking areas around the perimeter. The new worship center is built to the rear of the existing main buildings on the property; existing parking areas pulled further from the street; and sidewalks, trees, and shrubs added to the front of the property between the street and parking areas. Some structures will be demolished and new parking areas will be added to the side and rear. Signage will conform to the IN District signage standards. The proposed uses permitted by the INPUD development plan include: botanical garden or arboretum; club, lodge, civic or social organization; community center; meeting hall; park or playground; place of worship; community garden; mixed -use building; and accessory uses, not otherwise listed. All proffered conditions applying to the parcels zoned 1 -2 will be repealed. 2 Considerations: Compatibility with Surrounding Land Uses: The property is located at the southern tip of the City and the existing church has been a part of the community for decades. The future land use map in the Southern Hills Neighborhood Plan from 2002 recommends the area for single family residential use. The zoning ordinance at that time allowed places of worship as a permitted use in residential zoning districts. Since 2002, there have been multiple changes to the surrounding area, primarily with increased footprint of the quarry property that now surrounds over half of the church property and the increased development intensity of the sub - station on the property to the immediate northeast of the church property. The property to the south and west is 1 -2, Heavy Industrial, with conditions, and 1 -2, Heavy Industrial. The property to the east is ROS, Recreation and Open Space. And the property to the north is ROS, Recreation and Open Space, and R -7, Residential Single Family. Applicability /Appropriateness of Proposed Zoning District The proposed INPUD District allows the applicant flexibility in to develop site - specific standards for the development of a campus of institutional buildings. The flexibility in the development standards created by the INPUD requires conformance with the development plan adopted. The district is appropriate for a place of worship campus located in a primarily industrial area with single - family residential dwellings nearby. Availability of Other Property: The church owns the existing property on which they wish to expand and there is no other INPUD property adjacent to their existing property for expansion of their campus. Consistency with Comprehensive Plan: Both Vision 2007 -2020 and the Southern Hills Neighborhood Plan recognize that institutional uses are an important part of communities and that the expansion of those existing uses and sites to serve the needs of citizens is appropriate. Policy /Action I Plan Roanoke's neighborhoods should Comprehensive function as villages, offering Plan', pg. 40 opportunities to live, work, shop, play, and interact in a neighborhood setting. Vision 2001 -2020 City of Roanoke 2001 Southern Hills Neighborhood Plan L City of Roanoke 2002 Applicability to matter The property will be used to expand the campus of a growing institutional use to meet the needs of the surrounding community. 3 Policy /Action Community Design Recommendations: Streets will be designed to support auto, pedestrian, and bicycle traffic. New streets and street modifications should incorporate street design principles of the comprehensive plan. Community Design Recommendations: New commercial development must consider adjoining uses during site design. Compatibility should be addressed first by thoughtful site and building design rather than by screening alone. Commercial building fronts should be oriented very close to streets. Parking should be to the side or back of buildings. Parking lots should have generous amounts of interior landscaping and tree canopy coverage. Comments on Application: Planning Commission Work Session: Plan Southern Hills Neighborhood Plan, pg. 20. Southern Hills Neighborhood Plan, pg. 20 Applicability to matter The Southern Hills plan recognizes the disjointed development pattern that has existed in Southern Hills and that new development should create a more dense urban environment with urban streets. I Although an institutional development varies from commercial development, the concept of compatibility in site design through building placement, parking, and landscaping is similar and the proposed plan does address some of these items through moving the existing parking back from the street and adding streetscaping elements. The proposed project was discussed and changes were recommended to correct errors in the application, improve the streetscape design elements, address signage compatibility with the surrounding area, clarify elements of the plan, and provide additional information required by the Transportation Department for complete analysis. The applicant filed Amended Application No. 1 addressing most of the items and then filed Amended Application No.2 that fully addressed the items discussed. Interdepartmental Comments: General comments were provided from the Fire Department, Planning Department, Transportation Department, and Western Virginia Water Authority related to: the site development and processes required to achieve the uses and building sought. 0 Public Comments: No comment received. Public Hearing: No comment received. Conclusions and Recommendations: The proposed changes in proffered condition repeal, rezoning, and adoption of a PUD plan for the entire campus allows an existing community church to expand into a new facility on their property so that their congregation can continue to grow. The parcels that make up the property proposed for development are surrounded mostly by industrial and utility uses, but have some residential properties nearby. The proposed development addresses the street by moving the existing parking further from the street and providing streetscaping elements to provide easier pedestrian access to the expanded campus. With the PUD plan proposed, these changes are appropriate for the area. James E. Smith, Chair City Planning Commission Enclosure: Attachment A, Zoning District Map Distribution: Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Terry Vandel-inde, Trustees of New Hope Christian Church Clint Pendleton, Parker Design Group, Inc. 5 ZONING DISTRICT MAP 4209 & 4229 Welcome Valley Road SE, 0 Van Winkle Road SW, and 4628 Old Rocky Mount Road SW Official Tax Parcels: 5390115, 5390113, 5390105, and 5390106 ®Area to be Rezoned Zoning AD: Airport D ev - CG: CommerciaFGeneral - CLS: Commercia4Large Site CN: Commercial - Neighborhood - D: Downtown - F 1: Light Industrial -1-2: Heavy Industrial ® IN: Institutional OINPUD: Institutional Planned Unit Dev - IPUD: Industrial Planned Unit Dev MX: Mixed Use QMXPUD: Mixed Use Planned UnitDev R -12: Res Single - Family R -3: Res Single -Family R -5: Res Single -Family R -7: Res Single - Family RA: Res - Agricultural RM -1: Res Mixed Density RM -2: Res Mixed Density RMF: Res Multifamily ROS: Recreation and Open Space - UF: Urban Flex Conditional Zoning 0 100 200 Feet wx 3 Attachment A Department of Planning, Building and Development Room 170, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Filing Date: 29 July 2019 Submittal Number: 1 3 (9/20/2019) ❑ Rezoning, Not Otherwise Listed ❑ Rezoning, Conditional ❑ � Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District Click Here to Print 0 Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Address: 14209 & 4229 Welcome Valley Road, 0 Van Winkle Road SW, & 4628 Old Mount Road SW Official Tax No(s).: 15390115, 5390113 5390105 & 5390106 Existing 5390115: R -5 ❑✓ Without Conditions Ordinance 1 -2(c) Zoning: 5390113: INPUD 5390105 ❑✓ With Conditions No(s). (If ( #36980- 022205) & 5390106:1-2 (c) ❑ Planned Unit Development applicable): Requested ❑ Without Conditions Proposed Place of Worship IN D, Institutional Planned Unit Zoning: Development ❑ With Conditions Land Use: ✓❑ Planned Unit Development Prry laeri�►t ri Name: [Trustees of New Hope Christian Church J Phone Number: (540)774 -7567 Address: 1422,9 Welcwe_Vallev Road E -mail: office @newhoperoanoke.coml 40pan owners Sgnature Name: Number: Address: E -mail: Authonzed Agent's Prepared For: rIN1LwHeP.E New Hope Christian Church 4229 Welcome Valley Rd SE Roanoke, VA 24014 (540) 774 -7567 www.newhoperoanoke.com Prepared By: 10% ppa�rk e r Parker Design Group 2122 Carolina Ave SW Roanoke, VA 24014 (540) 387 -1153 www.parkerdci.com BCtW BUILDING GOD'S WAY 2909 Washington Blvd Ogden, UT (801) 409 -1047 www.bcjwservices.com TABLE OF CONTENTS TABLE OF CONTENTS SECTION 1: ZONING AMENDMENT REQUEST NARRATIVE........ SECTION 2: PROPOSED LAND USE .................. ............................... SECTION 3: LEGAL DESCRIPTIONS ................... ............................... SECTION4: PROFFERS ....................................... ............................... SECTION5: EXHIBITS ......................................... ............................... Turn Lane Warrant Analysis & Trip Generation Calculations SECTION 1: Introduction ................................... ............................... SECTION 2: Existing Conditions ....................... ............................... SECTION 3: Analysis and Results ..................... ............................... SECTION 4: Conclusion ..................................... ............................... ..................... 1 ..................... 4 ..................... 5 ..................... 6 ..................... 7 ...................... 1 ...................... 2 ...................... 2 ...................... 3 ...................... 5 SECTION 1: Zoning Amendment Request Narrative The Trustees of New Hope Christian Church (NHCC) are requesting a multi -part zoning request for their future addition. Currently the City of Roanoke Tax Map Parcels 5390105, 5390106, 5390113, and 5390115 are 1 -2(c) (Heavy Industrial Conditional — Ordinance #36980- 022205), 1 -2, INPUD (Institutional Planned Unit Development District), and R -5 (Residential Single - Family) respectively. In order to establish dimension regulations and conditions by the applicant, it is requested the parcels to be rezoned from their respective zones to INPUD. Parcel 5390113 originally zoned RS -3 (Residential Single - Family District) was rezoned as INPUD as a result of new zoning ordinances of Vision 2001 -2020 on adopted December 5, 2005. This rezoning occurred without the benefit of a development plan. In order to establish district standards and facilitate the growth of NHCC, the aforementioned parcels are to be rezoned and conform to the standards established development plan. New Hope Christian Church is an independent, nondenominational church affiliated with the Christian Churches /Church of Christ that provides the community with three main services on Sunday as well as ministries, life groups, Sunday studies, and other group activities throughout the week. Situated near the Southern Hills Region of the City of Roanoke, NHCC provides a community for the young, students, and adults alike. Unlike the densely church populated downtown, the location of NHCC serves an area of the City of Roanoke with limited church options. Existing Conditions: Figure 2 shows the existing conditions of the site. The parcels are bounded by the Rockydale Quarry zoned 1 -2 (c), subdivision zoned R -7 (Residential Single - Family), AEP facilities zoned ROS (Recreation and Open Space). The existing main building is ±7375 -sf and accommodates ±150 seats with the auxiliary buildings providing offices, residence, and classrooms currently. The site currently has five entrances, with two of those access points circulating traffic to the main building. Currently 129 parking spaces are provided. 1 Development Plan: As New Hope's community continues to grow, it is planned to expand its facilities and improve the current site as seen in Concept Master Plan (Figure 3). The planned additions include the following: removal of existing buildings for parking improvements /additions, erecting a new sanctuary, entrance improvements, traffic flow improvements, and amenities. The existing main building will be converted into a fellowship hall, kitchen, offices, storage, teen space, and additional classrooms. The new sanctuary will provide 427± seats with room for additional seats in future development. Conceptual floor plans and elevations have been provided by Building God's Way (See Figures 4 thru 9). This building will provide NHCC with a modern sanctuary, classrooms, and common areas. A covered drop off further off of Welcome Valley Road, reduction /improvement of entrances, and connected driveway will support improved traffic circulation. A picnic shelter with access from the proposed new sanctuary is proposed near the existing playground area. Amenities such as grill stations and fire pits will be included within the picnic area. The Concept Master Plan (Figure 3) shows proposed development phasing in order to keep NHCC operational while under construction. In Phase I the existing parking lot adjacent to the existing sanctuary will undergo beautification and entrance improvements. During Phase II the proposed sanctuary and parking expansion will be constructed and will meet parking requirements set forth by zoning ordinance. Phase III will add additional parking, beautification, and entrance improvements. Phase III will also require the removal of the existing offices and accessory structures located on parcels 5390113 & 5390115. The structure located on parcel 3950115 to remain until parking lot expansion in future development (future parking area shown on Figure 3). Development of the perimeter access drive may be constructed separately or during other phases, dependent on available funding. The intent is for the Phase III parking area to be primarily for church staff, while the remaining parking areas serve all other traffic. All parking improvements will be setback from the right -of -way a minimum of 10 -feet in addition to the proposed sidewalk and planted strip. The walking trail seen to north of the parking lot and looped around the playground area is in a floating phase to be constructed as desired by NHCC. The additions proposed conform to the (PE A2 & A4) action for education and lifelong learning of the Vision 2001 -2020 Comprehensive Plan, with programs to educate persons from birth to adults. New Hope Christian Church touts on their website that their engaging events and gatherings are for everyone stating, "Young or old, Christian or not, single or married, man or woman- we've got a place for you! ". This addition allows for New Hope's ministries and activities to reach more youth in the City of Roanoke. Church leaders who 2 volunteer in the Kid's Ministry have had background checks and are committed to making the ministry a safe, biblically relevant, and fun environment. The exterior of the proposed building will be comprised of several different building materials. In some areas the foundation will be minimally exposed concrete. The exterior walls will be clad in brick veneer, Split -face CMU veneer, EIFS, and accents of metal panel finish. The glazing and entrance doors will be aluminum storefront. Other doors will be insulated hollow metal. The entry canopy will have stone veneer columns with exposed tube steel "beams" and standing seam metal roof. Any new signage on the INPUD zoned property will conform to the requirements of the City of Roanoke Zoning Ordinance, Table 668 -1, for the IN, Institutional District. The traffic for the site has been analyzed in the attached "Turn Lane Warrant Analysis & Trip Generation Calculations for New Hope Christian Church ". In the analysis, turn lanes and tapers will not be required for the site, however the building addition will increase the trips to the site. Current traffic conditions on Sundays cause a buildup of traffic along Welcome Valley Road due to the current sanctuary's entrance. The location of the proposed sanctuary, its addition of a drop off area, and reduction from five (5) entrances to two (2) entrances will improve interior traffic circulation and mitigate existing traffic issues that occur along Welcome Valley Road on Sundays. The analysis concluded that no turn lanes are warranted, however a right -turn taper is warranted for the west entrance if the right -turn adjustment is not applied. 3 SECTION 2: Proposed Land Uses Botanical garden or arboretum Club, lodge, civic, or social organization Community center Meeting hall Park or playground Place of worship Community garden Mixed -use Building Accessory Uses, not otherwise listed 11 SECTION 3: Legal Descriptions Tax Parcel #5390105 BEGINNING AT A POINT BEING THE COMMON CORNER OF TAX PARCELS 45390106, 45390109, AND #5390105; THENCE WITH THE SOUTHERN BOUNDARY OF TAX PARCEL 45390109, OWNED BY DOWNTOWN HOLDINGS LLC; N27 °56'47 "73.87' TO A POINT BEING THE CORNER OF TAX #5390104, OWNED BYAPPALACHAIN POWER; THENCE WITH THE APPALACHAIN POWER PROPERTY S4104 7'12 "E 76.85' TO A POINT, THENCE S31005'50 "W 60.75' TO A POINT ON THE EASTERN BOUNDARY OF TAX #5390106, THENCE WITH SAID TAX PARCEL N51 001 '13 "W 70.04' TO THE PLACE OF BEGINNING AND CONTAINING 0.110 ACRES. Tax Parcel #5390106 BEGINNING AT A POINT ON THE NORTHERN BO UNDARY LINE OF TAX PARCEL 95390113, SAID POINT BEING THE COMMON CORNER OF TAX PARCELS #5390108 AND 5390106; THENCE N51045'08 "W 267.86' TO A POINT BEING THE CORNER OF TAX PARCEL 45390107; THENCE N68055'00 "W 72.50' TO A POINTON THE SOUTHERN BOUNDARY OF THE PROPERTY OWNED BYDOWNTOWN HOLDINGS LLC; THENCE WITH SAID PROPERTY N43 °40'42 "E137.49'TOA POINT BEING THE CORNER OF TAX PARCEL #5390105; THENCE S51 '01'13 "E 280.44' TO A POINT BEING THE COMMON CORNER WITH THE LANDS OWNED BYAPPALA CHAIN POWER; THENCE STILL WITH APPA LA CHAIN PO WER, N70 °02'47 "E 78.71' TO A POINT, THENCE S45 °21 '00 "E 59.00 ' TO A POINT BEING THE COMMON CORNER BETWEEN TAX PARCEL #5390104, AND TAX PARCEL #5390106; THENCE S56 °10'57 "W 55.30' TO A POINT BEING THE COMMON CORNER OF TAX PARCEL 45390113; THENCE WITH SAID TAX PARCEL S56-32'55 "W 125.97' TO THE PLACE OF BEGINNING AND CONTAINING 1.025 ACRES. Tax Parcel #5390113 BEGINNING AT A POIN ON THE NORTHERN RIGHT OF WAY OF WELCOME VALLEY ROAD, SAID POINT BEING THE COMMON CORNER WITH THE TAX PARCEL #5390117 OWNED BY ROCKYDALE QUARRIES CORPORATION; THENCE LEAVING SAID NORTHERN ROAD RIGHT OF WAYAND WITH PROPERTIES OWNED BYROCKYDALE QUARRIES CORPORATION, N35 020'05 "W 571.80' TO A POINT ON THE SOUTHERN BOUNDARY OF TAX PARCEL 45390108; THENCE N56032'55 "E 152.82 ' TO A POINT, THENCE S35-20'05 "E 24.78 ' TO A POINT, THENCE N50 018'05 " 201.63 ' TO A POINT ON THE WESTERN BOUNDARY OF THE PROPERTY OWNED BY APPALACHAIN POWER, THENCE WITH THE APPALACHAIN POWER PROPERTY, S35-20'05 "E 2 75.85 ' TO A POINT; THENCE N56-13'55 "E 40.01 ' TO A POINT, AND BEING THE NORTHWEST CORNER OF TAX PARCEL #5390115; THENCE WITHSAID TAX PARCEL, S35 020'05 "E 276.59' TO A POINT ON THE NORTHERN RIGHT OF WAY OF WELCOME VALLEY ROAD; THENCE WITH SAID RIGHT OF WAY, S54 °06'45 "W 393.80' TO THE PLACE OF BEGINNING AND CONTAINING 4.774 ACRES. Tax Parcel #5390115 BEGINNING AT A POINT ON THE NORTHERN RIGHT OF WAY OF WELCOME VALLEY ROAD, SAID POINT BEING 233 ' WEST FROM THE CORNER OF THE BL UE RIDGE PARKWAY PROPERTY, THENCE LEAVING WELCOME VALLEY ROAD N35 020'05 "W 276.59' TO A POINTON THE SOUTHERN BOUNDARY OF THE LAND OWNED BY APPALACHIAN POWER; THENCE WITH THE APPALACHAIN POWER PROPERTY, N56° 13'55 "E 156.00 '; THENCE STILL WITH THE APPALACHAIN POWER PROPERTY, S35020'05E 271.64' TO A POINT ON THE RIGHT OF WAYOF WELCOME VALLEY ROAD, THENCE WITH THE SAID RIGHT OF WA Y, S54 024'40 "W 155.94' TO THE PLACE OF BEGINNING AND CONTAINING 0.981 ACRES. 5 SECTION 4: PROFFERS The applicant hereby requests that the following proffered condition(s) enacted by Ordinance No. (36980- 022205 *) be repealed as it /they pertain(s) to Official Tax No(s). (5390105 & 5390106): 1. The properties being rezoned from RS -I (Residential Single - Family District), C -I (Office District), and RS -3 (Residential Single - Family District) to HM (Heavy Manufacturing District) (the "HM Property ") will be developed in substantial conformity with the HM Development Plan prepared by Lumsden Associates, P.C., dated November 22, 2004, a copy of which is attached to this petition as Exhibit B, subject to any changes required by the City and subject to changes required by federal or state agencies having regulatory control over Rockydale including the Virginia Department of Mines, Minerals and Energy. 2. The property to be rezoned from HM (Heavy Manufacturing District) to RA (Residential Agricultural District) (the "RA Property ") will be developed in substantial conformity with the RA Development Plan prepared by Lumsden Associates, P.C., dated July 26, 2004, a copy of which is attached to this petition as Exhibit C. 3. The RA Property will not be further developed but shall remain pastoral. This will not, however, prevent the construction of a barn or other facilities needed to properly care for the horses located on the RA Property. To that end, the only permitted uses which shall be allowed on the RA Property shall be (a) single family detached dwellings and (b) stables which are accessory to a single family detached dwelling provided a minimum of two (2) acres is provided for each horse in the stable. 4. By February 22, 2010, Rockydale shall place a conservation easement on the RA Property upon terms acceptable to either the Western Virginia Land Trust or the Blue Ridge Parkway. 5. No permanent processing equipment will be placed on the HM Property. 6. Blasting operations on the HM Property will be carried out no earlier than 9:00 a.m. and no later than 4:00 p.m. Monday through Friday (except that where federal or state safety rules dictate that blasting scheduled prior to 4:00 p.m. be completed after 4:00 p.m., the 4:00 p.m. deadline shall be extended in order to comply with safety regulations). Normal quany production on the HM Property will occur between 7:00 a.m. to 6:00 p.m. Monday through Friday, and 7:00 a.m. to 12:00 noon Saturday. In the event, however, that a public emergency or the failure of road, railroad, dam or similar infrastructure requires emergency repair(s), blasting operations and quarry production on the HM Property may be extended to meet the requirements associated with said emergency. 7. In its operations on the HM Property, Rockydale will limit ground vibration from blasting for all shots to one -half of the limits allowable under current Virginia Department of Mines, Minerals and Energy regulations or the regulations of its successor agency, a copy of which regulations are attached hereto as Exhibit 1. 8. Earthen berms will be constructed, vegetated and planted with trees for visual and acoustical mitigation as shown on the Rockydale Quarry Expansion Planting Areas plan ( "HM Landscape Plan ") prepared by Hill Studio, dated December 1, 2004, a copy of which is attached to this petition as Exhibit J -1, J -2, and J -3 subject to any changes required by federal or state agencies having regulatory control over Rockydale including the Virginia Department of Mines, Minerals and Energy. No full scale production on the HM Property will occur prior to establishment of all necessary sediment and erosion control structures, placement of screening berms with their associated stabilization as shown on the HM Landscape Plan, and the erection of a perimeter fence around the proposed quarry pit. To allow sufficient time for trees to mature, minerals on the northeasterly side of the slope to be quarried shall be extracted in general conformity with the timelines illustrated on maps attached as Exhibits E, F, G, and H. 9. A wheel wash station will be located so as to require all loaded vehicles to pass through it before entering onto public roads. *All proffers have been included for the Ordinance No. 36980 - 02205. Appeal applies to 5390105 & 5390106 of the 15 tracts in the ordinance. FIGURE 1 FIGURE 2 FIGURE 3 FIGURE 4 FIGURE 5 FIGURE 6 FIGURE 7 FIGURE 8 FIGURE 9 SECTION S: EXHIBITS ZONING DISTRICT EXHIBIT EXISTING CONDITIONS CONCEPT MASTER PLAN ELEVATION CONCEPTS ELEVATION CONCEPTS CONCEPTUAL FLOOR PLAN 3D RENDERING 3D RENDERING EXTERIOR VIEWS 7 ZONING DISTRICT EXHIBIT NEW HOPE CHRISTIAN CHURCH DEVELOPMENT PLAN — — — — — 7- - NIF TAX 15390202 ROCKIDALE QUARRIES CORP 1520—f ZONING, 1-2 NIF 9 study , (IN FEET) TAX 16 f5J901 16 APPALACHIAN POWER El, ZONING. ROS 61 I 1-114-1 TAX 1537010J ROCKIDALE QUARRIES CORP ZONING 1-2 CAP UNIDEN 17FIED OWNER ti NIIF TAX "ST90104 APPALACHIA POWER ,3 pld fl-g Pole il ZONING. R-7 10800—f churGh N1'F • --te 18 TAX .45J70102 ROCKYVALE QUARRIES CORP g Path 4 — 218 sig, ZONING: 1-2 N 39 P—d P" g 15 119,9-,f �f,,dy lihL Pole p-d (tv) 50109- LD 'G "Y S "C G R-1 NIF TAX .45390109 N/r ROCKTALE QUARRIES CORP FAX 17 CORP - ROCKIDALE105UJA`O' 4 QUARRIES N/t ZONING. 1-2 G, ZONING' 1-2 IGCKYOALE QUARRIES CORP ZONING 1-2 Car ■ %parker .k, VA 24014 EXISTING CONDITIONS FIGURE �esi�ry CROUP : 540- 387 -1153 5".:540-389-5767 NEW HOPE CHRISTIAN CHURCH DEVELOPMENT PLAN ILI _—p,k-dg — 8/26/2019 2 SITE SUMMARY - PROPOSED LAND USES OWNER TRUSTEES OF NEW HOPE CHRISTIAN CHURCH TAX NUMBER '. 5390105.5390106.539011385390115 BOTANICAL GARDEN OR ARBORETUM '-' CLUB, LODGE CIVIC, OR SOCIAL ORGANIZATION FUTURE PARKING \ _ STRUCTURES TO BE REMOVED AS TOTAL AREA 10.11-t,01 -477-0.96)= 6.B6AC. COMMUNITY CENTER REQUIRED FOR ADDITIONAL PARKING MEETING HALL 30 (30 SPACES). _ Cz TAX 5J90202 EXISTING ZONING I-2, INPDD. R -5 PARK OR PLAYGROUND !ll��� C ROCK YOALE QUARRIES CORP CORP PROPOSED ZONING I NPUO PLACE OF WORSHIP COMMUNITY GARDEN - / _ �® O„ ZONING- I -2 MINIMUM LOT SIZE OF DISTRICT. NONE MINIMUM LOT AREA'. 4,0005F MIXED -USE BUILDING ACCESSORY USES. NOT OTHERWISELISTED 1 LOT FRONTAGE MINIMUM '.70 FT 5J96116 SJ90116 FRONT YARD MINIMUM: 15 FT -� I APPALACHIATAX APPALACHIAN I ! ■ g — SIDE YARD MINIMUM .3 FT REARYARO MINIMUM: 15FT - SIGNAGE ANY NEW SIGNAGE ON THE REED ZONED PROPERTY ZONING- ROS V _ MAXIMUM BUILDING HEIGHT 40 FT WILL CONFORM TO THE REQUIREMENTS OF THE CITY OF ROANOKE ZONING ORDINANCE, TABLE 666 -1. FOR AMENITIES 1 11 E PHASE 111 OR 1 O> IMPERVIOUS SURFACE RATIO MAXIMUM 80% THE IN INSTITUTIONAL DISTRICT, MINIMUM TREE CANOPY REQUIRED 10 °b _- .. STRUCTURES I TO BE - ,L N \ TAX 15370103 PARKING REQUIRED'. 1 PER 4 SEATS (107 SPACES) - '- - -- - - OEMOl1SHED -. \ ROCKYDALE QUARRIES CORP PROPOSED SEATS COUNT 4427 \ ` — _ _.- 1 U ZONING' 1 -2 PARKING PROVIDED -. 180 SPACES (18 ADA) \ WIDEN R -0.W �. .. MIN. FRONT PARKING SETBACK IT-FT GAP UN/DEN TIF /EO OrtiNER\� - ` y 47 FOR SIDEWALK 8 PLANTED STRIP — l FLOATING �� AST ENTRANCE ! '.PHASE WALKING — _ TRAIL NIF TAY ,15390104 '., 7 APPALACHIAN POWER `- \ 1 '�.. zoNlNC R -7 , PHASE III OR IV _ a I I - MONUMENT S s EEX N TO R MAIN - RYi41R48E0 10 FSTflRM38llLLtNNQ -. _. - h -', , NIF TAX 15J70102 - \ � LANDSCAPED ISLANDS ROCKYOALE OUARR/ES CORP ZO NIN.: 1-2 STRUCTURES i0 REMAIN WEST ENTRANCE Y L _ VE 76 I l /MNN NICE "M T -F RKING SETBACK FT FRONTPA - - 47 a `I I k` w10ECIOVOVS TREE58 �l EVERGREEN SHRUBS (TYP.) w � ' I PHASE II PHAS PROPOSED SIDEWALK 8 8 -1 PLANTED STRIP ALONG FRONTAGE \\ a; 0109_ IFIG� R -] /� N/F 3 \ ( PC CKYDALf TAY 15390109 QUARRIES TAX ,11] - C�P / ROCKYDALE UARRIES CORPS Q0 RRI N F I ZONING- I -7 ZONING I -2 _ TAX X13""03 l \ ROCKYOACE OUARR /ES CORP 1 ZONING- (AN FfETJ _ yinch'= Soft ' 2122 Cer Ave 5W VA Roanoke. VA 24014 1P a r k e r CONCEPT MASTER PLAN FIGURE p Fu: 540- 389.5767 Lj �eslcry CROUP Ph:540 -387 -1153 �G.1��oscpvE NEW HOPE CHRISTIAN CHURCH DEVELOPMENT PLAN nxcH +ww.p,ke,dg— �/�0�2019 G W Q: J: J= 0- V` u so H C W i 0 K W SOUTHEAST ELEVATION ii 1 -% NORTHEAST ELEVATION 1® FIRST FLOOR PLAN: O AREA 16.626 SO FT ALTERNATE 1 517 SQ FT TOTAL IS 11? SO FT c a CL 0 0 W �' J' J= O: V ■. c �^L' W ^C W M uj ol 49 .j J; O. Vi U ammm 0) C 4) N 3 a� 0 a� x W am Lane Warrant Analvsis & Tri Generation Calculations for New Hope Christian Church Roanoke, Virginia August 26, 2019 PREPARED FOR: Trustees of New Hope Christian Church 4229 Welcome Valley Road Roanoke, VA 24014 PREPARED BY: �i parker DESIGN GROUP Engineers I Surveyors I Planners I Landscape Architects 2122 Carolina Ave. SW Roanoke, Virginia 24014 PH: 540 - 387 -1153 FAX:540- 389 -5767 www.parkerdg.com SECTION 1: Introduction This study was completed by Parker Design Group, Inc. (PDG) for Trustees of New Hope Christian Church to support the new sanctuary building addition. This study was completed to determine if a right and /or left turn lane is warranted for the proposed development to be located on Welcome Valley Road in Roanoke, VA. Included herein is a description of the analysis completed and conclusions made by PDG. SECTION 2: Existing Conditions Existing Traffic Data — Welcome Valley Road / Old Rocky Mount Road The only VDOT published traffic data available represented traffic on VA -789 Old Rocky Mount Road, which leads into Welcome Valley Road near the entrance of New Hope Christian Church. The Annual Average Daily Traffic Volume (AADT) provided is 1500 provided by data collected (12/04/2018) located in Appendix A. The AADT was increased by 30% to provide for traffic on Welcome Valley Road. Since a Peak Hour Factor (K) and Peak Directional Factor (D) were not provided, an average of 11% for KxD was used per Figure 3 -27 (pg. F -81 of. VDOT's Road Design Manual). Welcome Valley Road is a two -lane roadway with a posted 30 mph speed limit. Annual Average Daily Traffic AADT: 1,950 Peak Hour Traffic Volume (Calculated) PHV: 234 Peak Hour Directional Volume (Calculated) 215 Existing Site Trip Generation The existing site serves as a Church (ITE use #560) with less seating, than the proposed building addition. The 10th Edition ITE Trip Generation values stated below are used to generate the proposed trips seen below. Existing Trips 66 Weekday 38 Saturday 182 Sunday 2 Peak Hour AM (7 -9) 3 AM 5 Peak Hour PM (4 -6) 6 PM 66 per hour (Saturday) 81 per hour (Sunday) Existing Traffic Patterns The existing site is located on the northern side of Welcome Valley Road. The lane configuration on Welcome Valley Road consists of a two -lane road with no median or limited access. The current site has five driveways and a loop to flow traffic on and off of the site. SECTION 3: Analysis and Results Proposed Site Trip Generation The proposed use is a ±427 seat church consisting of a main sanctuary and classrooms to be used for Sunday school. More specifically described as ITE use #560, Church. The 10th Edition ITE Trip Generation values stated below are used to generate the proposed trips. See Appendix B for Trip Generation Calculations. Per seat: 188 Weekday Weekday: 0.44 trips per day Saturday: 0.25 trips per day Sunday: 1.21 trips per day AM Peak Hour: 0.01 trips per hour Weekday AM: 0.02 trips per hour PM Peak Hour: 0.03 trips per hour Weekday PM: 0.04 trips per hour Sat. Peak Hour: 0.44 trips per hour Sun. Peak Hour: 0.54 trips per hour The proposed trips entering /exiting the site are as follows. Proposed Trips for New Development 188 Weekday 107 Saturday 517 Sunday 4 Peak Hour AM (7 -9) 9 AM 13 Peak Hour PM (4 -6) 17 PM 188 per hour (Saturday) 231 per hour (Sunday) 3 Proposed Directional Splits Directional volumes were determined for left and right turn movements or Weekday AM and PM peak hours by applying the following: • Directional volumes were determined for left and right turn movements for Weekday AM and PM peak hours by applying the following: o Directional Split of traffic accessing the proposed use: - 50% traveling east in the AM and west in the PM 50% traveling west in the AM and east in the PM Entering /Exiting Split: The ITE Trip Generation Manual specifies the splits for this use is as follows: - Weekday Peak Hour AM Adjacent Traffic: 50% entering / 50% Exiting - Weekday Peak Hour PM Adjacent Traffic: 86% entering / 14% Exiting - Saturday Peak Hour Generator: 46% entering / 54% Exiting - Sunday Peak Hour Generator: 49% entering / 51 % Exiting Turning Movements for Design Sunday has been used to evaluate turn lane and taper warrants due to the increased traffic from Sunday service. Applying the ITE Trips generated and the directional splits for the proposed development, the turning trips for use in evaluating the left turn and right turn lane warrants were calculated as follows: Turn Determine Peak Hour Volume Turning Right into Site during Sunday Peak Hour Directional Split for PM Peak: Entering 0.49 (from ITE Manual) Exiting 0.51 (from ITE Manual) Generated Sunday Peak Hour Traffic: 231 (from Trip Generation Calcs) Trips Entering Site: 113 Split for Right Turns into Site: 0.50 Calculated Right Turn Volume: 56 vph Approaching Volume: 215 vnh Right Turn Lane Warrant Analysis & Recommendation Entering the parameters into Figure 3 -26 "Warrants for Right Turn Treatment (2 -Lane Highway) ", using the A.M. right -turn volume of 56 vph and approach volume of 215 vph, warrants a taper (without the right -turn adjustment) and does not warrant a right -turn lane. The VDOT warrant figures are found in Appendix C. rd LeT1 i urn Anaivsis Determine Peak Hour Volume Turning Left into Site during Sunday Peak Hour Directional Split for PM Peak: Entering 0.49 (from ITE Manual) Exiting 0.51 (from ITE Manual) Generated Sunday Peak Hour Traffic: 231 (from Trip Generation Calcs) Trips Entering Site: 113 Split for Left Turns into Site: 0.S0 Calculated Left Turn Volume: 56 vph Advancing Volume: 215 vph Opposing Volume: 19 vph % Left Turn Volume (L): 27 % Left Turn Lane Warrant Analysis & Recommendation Entering the parameters into Figure 3 -9 "Warrants for Left Turn Storage Lanes on Two -Lane Highways ", using the A.M. left -turn volume of 215 vph (VJ and opposing volume of 19 vph (Vo), results in a left -turn lane not being required. The VDOT warrant figures are found in Appendix C. SECTION 4: Conclusion Based on estimations, assumptions, and calculations presented herein, the need for right turn lanes, and left turn lanes are not warranted. A taper is warranted on the western entrance and not on the easterly entrance assuming a 70/30 split between entrances, however, the taper is not warranted when the right -turn adjustment is applied. 5 Appendix A Existing Traffic Data r` Virginia Department of Transportation Traffic Engineering Division 2018 Annual Average Daily Traffic Volume Estimates By Section of Route Roanoke Maintenance Area ---- -- ------ -- Truck -- ° °- --- - - -- K Dir Route Length AADT QA 4Tire Bus QC QK AAWDT QW Year 2Axle 3 +Axle 1Trail 2Trail Factor Factor 80 -640 Alleghany Dr Lee Rd 0.50 80 R NA NA 08102/2018 Dead End Dead End 788 Greenhouse Rd 0.40 60 R NA NA 01/11/2018 ygg Old Rocky Mount Rd 0.19 1500Th R NA NA 12/04/2018 Appendix B Trip Generation Calculations Trip Generation Calculation New Hope Christian Church - City of Roanoke WE W04 18 0132 plarkleir Use Classification 'Future Trips 0m� . 000 ©gym .. . Appendix C Left /Right Warrant Analysis 120 100 D O x cc W a 80 w J U 2 W C56 H x C7 F34 x a 20 PHV APPROACH TOTAL, VEHICLES PER HOUR C Appropriate Radius required at all Intersections and Entrances (Commercial or Private). LEGEND PHV - Peak Hour Volume (also Design Hourly Volume equivalent) Adjustment for Right Turns For posted speeds at or under 45 mph, PHV right turns > 40, and PHV total < 300. Adjusted right turns = PHV Right Turns - 20 If PHV is not known use formula: PHV = ADT x K x D K = the percent of AADT occurring in the peak hour D = the percent of traffic in the peak direction of flow Note: An average of 11 % for K x D will suffice. FIGURE 3 -26 GUIDELINES FOR RIGHT TURN TREATMENT (2 -LANE HIGHWAY) 10 WARRANT FOR LEFT -TURN STORAGE LANES ON TWO -LANE HIGHWAYS 80 700 - 600. O S00 c7 400 Z 300 a a. O 200 0 > 100 801 701 > LU 60 J O SG c7 40 Z Ln 0 30 CL 4� Grade, Onsignalized Intersections L - t Left Turns in VA S - Storage Length Required V - 40 mph (operating /Design Speed) L - 30% 400 600 - 800 VA ADVANCING VOLUME (VPH) FIGURE 3-9 • • 1 \ ®� • • 11 \\ ®!■ ■�■B ■ ■■ • ■■229EIII�IIII =M ■■ Grade, Unsignalized Intersections L - t Left Turns in VA S - Storage Length Required V - 40 mph (operating /Design Speed) L - 40% owl INNIN, Irlt \%�li • • --- ■ wMMM E=■ M; ;=0MMM =MM =MMMNMMMM MMMMMMMMUMN • 200 • • • • • • • 1000 ADVANCING VA • 11 Appendix D Site Map & Stopping Sight Distance 12 FUTURE PARKING / _ — _ STRUCTURES TO BE ftEMOVR AS _-� — — — — - REQUIRED FOR ADDITIONAL PARKING D1 N 39 � I TAX H5J90202 \ l ®® O RO CKYOALE QUARRIES CORP - ZONING I -Z / 1520 s Y _ - i 'IF \ TAX X5390116 APPALAGHIAN POWER 1 ` I ZONING ROS AMENITIES 1 AME I }, i t ■ � � 1 , _.� ll ■� I iii Oa i STRUC T URES TO BE 4 \ TAX #5J7010j \ DEMOLISHED ROGKYDALE QUARRIES CORP GAP _ ZONING: I -2 WIDEN R-CW UNIDEN/IFIfO OWNER 1 WALKING // PLANTED ENTRANCE l P 47 PLANTED STRIP TRAIL - - i' " NIF APPALACHIAN POWER ZONING R -7 / SGMONUMENT - A i / iA $did NTOR AIN LJ s a GOVERG'D 4UTDOORRPACH / T a 10 w 1SfEiR4`diUtAlS - n NF as a a • a' / ent I AL ,/ QUARRE2 lAND9CAPE0 / ROLKYOACE QUARRIES CORP i \ 9 STRUCTURES TO \ ZONING- l -2 S MDS $ - _� REMAIN �� - WEST ENTRANCE rP h E / i �.... \ \ . • /�- DV um NCf 76 10-FT PARKING SETBACK ' s / 47 a • SMALL SHRUBS AND - -. 1198 s/ � G ROUNDCOVER (T)PI � f " 9—P study PRO OSED SIDENALK B 6 {T PLANTED STRIP ALONG FRONTAGE NIF I i�/:711) t a T TAX #5390/09 N/F ROCKYOALE QUARRIES �`. ,� TAX /5390117 CORP ROCKYDALE QUA'RR'IES CORP ZONING I -z mNrNC: r -z J lAX "5390108 I - ROCKYOALE QUARRIES CORP I (fN FEET) \ ZONING I -2 - uicM1'- '801f: L%T a y k e v 1123 Caro A Ave, SW 3o1 a Deign Group Nj- 1 Roanoke VA 24014 301 6 h S�reet SW CONCEPT MASTER PLAN EXHIBIT �� DESIGN GROUP Ph s4odi7-n53 n a(k vA S34 Fh 5404 38791 53 Ph: (SIO)3VA 244 TRAFFIC IMPACT ANALYSIS +..w.parkerdg.com ,dp-hlrcaure.com 8/26/2019 SENT _— 2.6 OBJ. MT. 1 � GROUND ELEVATION 252.2 IMIN. 250' @ 95MPN) — i —i130` EB SSD PROFILE -Scale: H: V=80% V: V=20' „ 11N4EE 1 h LINE OF SIGHT MIN. 250 -FT @ 35MPH i s ncn= son. ;: :w EAST -BOUND STOPPING SIGHT DISTANCE; WEST ENTRANCE EXHIBIT DESIGN GROUP �•:� arker ?122Caro1Aa 40. Roanoke. VA 24014 Ph: 540 -387 -1153 301 6N Street SW Roanoke. VA 24016 TRAFFIC IMPACT ANALYSIS _ 5x:540 -389 -5767 ww.parkerdg.com Ph: (S40)342-7534 Ph: 15401342 -7534 w dgarchlteaure.com 8/26/2019 P t w- _Y O 8f ^O _ +�• t pa " jam"- 74 I ♦a °s y % -�,- - GRAPHIC SCALE -� STOPPING SIGHT DISTANCE „ 11N4EE 1 h LINE OF SIGHT MIN. 250 -FT @ 35MPH s ncn= son. ;: :w EAST -BOUND STOPPING SIGHT DISTANCE; WEST ENTRANCE EXHIBIT DESIGN GROUP �•:� arker ?122Caro1Aa 40. Roanoke. VA 24014 Ph: 540 -387 -1153 301 6N Street SW Roanoke. VA 24016 TRAFFIC IMPACT ANALYSIS _ 5x:540 -389 -5767 ww.parkerdg.com Ph: (S40)342-7534 Ph: 15401342 -7534 w dgarchlteaure.com 8/26/2019 February 25, 2005 File #51 Maryellen F. Goodlatte, Attorney Glenn, Feldmann, Darby and Goodlatte P. O. Box 2887 Roanoke, Virginia 24001 Dear Ms. Goodlatte: STEPHANIE M. MOON, CMC Deputy City Clerk SHER A N. HARTMAN Assistant City Clerk i am enclosing copy of Ordinance No. 36980 - 022205 rezoning 62.4277 acres, more or less, consisting of 15 tracts of land located along Franklin Road, Old Rocky Mount Road, Welcome Valley Road and Van Winkle Road, S. W., from RS -1, Residential Single - Family District, RS -3, Residential Single- Family District, and C -1, Office District, to HM, Heavy Manufacturing District, and from HM, Heavy Manufacturing District, to RA, Residential Agricultural District, subject to certain conditions proffered by the petitioner. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, February 22, 2005, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC MFP:ew City Clerk Enclosure CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 �. Roanoke Wginia24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 MARY F. PARKER, CMC E -mail: clerk @ci.roanoke.va.us City Clerk February 25, 2005 File #51 Maryellen F. Goodlatte, Attorney Glenn, Feldmann, Darby and Goodlatte P. O. Box 2887 Roanoke, Virginia 24001 Dear Ms. Goodlatte: STEPHANIE M. MOON, CMC Deputy City Clerk SHER A N. HARTMAN Assistant City Clerk i am enclosing copy of Ordinance No. 36980 - 022205 rezoning 62.4277 acres, more or less, consisting of 15 tracts of land located along Franklin Road, Old Rocky Mount Road, Welcome Valley Road and Van Winkle Road, S. W., from RS -1, Residential Single - Family District, RS -3, Residential Single- Family District, and C -1, Office District, to HM, Heavy Manufacturing District, and from HM, Heavy Manufacturing District, to RA, Residential Agricultural District, subject to certain conditions proffered by the petitioner. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, February 22, 2005, and is in full force and effect upon its passage. Sincerely, Mary F. Parker, CMC MFP:ew City Clerk Enclosure Maryellen F. Goodlatte February 25, 2005 Page 2 pc: The Branch Family LLC, 4552 Franklin Road, S. W., Roanoke, Virginia 24014 Western Virginia Water Authority, 2012 S. Jefferson Street, Suite 200, Roanoke, Virginia 24014 Summit at Roanoke Apts., LLC, 4333 Edgewood Road, N. E., Cedar Rapids, Iowa 52499 Ms. Stacy Ann Lucas, 3946 Welcome Valley Road, S. E., Roanoke, Virginia 24014 Mr. and Mrs. Gary W. Critzer, 4531 Narrows Lane, S. W., Roanoke, Virginia 24014 Mr. and Mrs. Kenneth A. Muncy, 1005 Boon Bernard Drive, Boones Mill, Virginia 24065 America Electric Power, P. O. Box 2021, Roanoke, Virginia 24022 Mr. and Mrs. Russell C. Etter, 4542 Old Rocky Mount Road, S. W., Roanoke, Virginia 24014 Trustees, New Hope Christian Church, 4229 Welcome Valley Road, S. E., Roanoke, Virginia 24014 Margaret B. Young, Trustees of First Union National Bank of Virginia, 4737 Barclay Square, Roanoke, Virginia 24018 Rockydale Quarries Corporation, P. O. Box 8425, Roanoke, Virginia 24014 S. R. Draper Paving Company, 4742 Old Rocky Mountain Road, S. W., Roanoke, Virginia 24014 Joe B. Helms, Jr., 3775 Bandy Road, S. E., Roanoke, Virginia 24014 Mr. and Mrs. Frank E. Wilson, 4125 Welcome Valley Road, S. E., Roanoke, Virginia 24014 Mr. and Mrs. David M. Derrow, 4117 Welcome Valley Road, S. E., Roanoke, Virginia 24014 Mr. and Mrs. Conrad R. Altizer, 4111 Welcome Valley Road, S. E., Roanoke, Virginia 24014 Ms. Janice S. Latham, 4101 Welcome Valley Road, S. E., Roanoke, Virginia 24014 Mr. and Mrs. Edward C. Kennedy, 4097 Welcome Valley Road, S. E., Roanoke, Virginia 24014 Mr. W. H. Radford, 4091 Welcome Valley Road, S. E., Roanoke, Virginia 24014 Deborah W. Cassell, 4077 Welcome Valley Road, S. E., Roanoke, Virginia 24014 Mr. and Mrs. William R. Divers, 4070 Welcome Valley Road, S. E., Roanoke, Virginia 24014 Campbell Heirs Cemetery, Clarence W. Simmons, 5605 Franklin Road, S. W., Roanoke, Virginia 24014 Mr. and Mrs. Kenneth W. Wilson, Route 1, Box 335, Elliston, Virginia 24087 Maryellen F. Goodlatte February 25, 2005 Page 3 pc: Mr. and Mrs. Kenneth W. Wilson, Old Heritage Corporation, P. O. Box 8425, Roanoke, Virginia 24014 GaryJohnson, Superintendent, Blue Ridge Parkway, National Park Service, U. S. Department of the Interior, 199 Hemphill Knob Road, Asheville, North Carolina 28803 -8686 Darlene L. Burcham, City Manager Jesse A. Hall, Director of Finance Susan S. Lower, Director, Real Estate Valuation Philip C. Schirmer, City Engineer Richard A. Rife, Chair, City Planning Commission, 1326 Grandin Road, S. W., Roanoke, Virginia 24015 Martha P. Franklin, Secretary, City Planning Commission IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 22nd day of February, 2005. No. 36980 - 022205. AN ORDINANCE to amend §36.1 -3, Code of the City of Roanoke (1979), as amended, and Sheet Nos. 538, 539, and 453, Sectional 1976 Zone Map, City of Roanoke, to rezone certain property within the City, subject to certain conditions proffered by the applicant; and dispensing with the second reading by title of this ordinance. WHEREAS, Rockydale Quarries Corporation has made application to the Council of the City of Roanoke to have Official Tax Nos. 5380106, 5380107, 5380108, 5380123, and 5380110, zoned C -1, Office District; Official Tax No. 5380125, zoned RS -1, Residential Single Family District; and Official Tax Nos. 5390110, 5390117, 5390109, 5390108, 5390106, and 5390105, zoned RS -3, Residential Single Family District, be rezoned to HM, Heavy Manufacturing District; and Official Tax Nos. 4530202, 4530203, 4530205, zoned HM, Heavy Manufacturing District, be rezoned to RA, Residential Agricultural District, subject to certain conditions proffered by the applicant; WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1 -693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on February 22, 2005, after due and timely notice thereof as required by §36.1 -693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to the Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.1 -3, Code of the City of Roanoke (1979), as amended, and Sheet Nos. 538, 539, and 453 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular manner and no other: Those properties located on Franklin Road, S.W., Old Rocky Mount Road, S.W., Welcome Valley Road, S.W. and Van Winkle Road, S.W. and designated on Sheet Nos. 538, 539 and 453 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos. 5380106, 5380107, 5380108, 5380123, and 5380110, zoned C -1, Office District; Official Tax No. 5380125, zoned RS -1, Residential Single Family District; and Official Tax Nos. 5390110, 5390117, 5390109, 5390108, 5390106, and 5390105, zoned RS -3, Residential Single Family District, be rezoned to HM, Heavy Manufacturing District; and Official Tax Nos. 4530202, 4530203, 4530205, zoned HM, Heavy Manufacturing District, be rezoned to RA, Residential Agricultural District, subject to the proffers contained in the First Amended Petition filed in the Office of the City Clerk on January 31, 2005 and that Sheet Nos. 538, 539 and 453 of the 1976 Zone Map be changed in this respect. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: 0) / N, A,447 J• City Clerk. KbRDMANCES %O- REEO•ROCKVDALE02220 WC + ` L . Architectural Review Board Board of Zoning Appeals Planning Commission CITY OF ROANOKE PLANNING BUILDING AND DEVELOPMENT 215 Church Avenue, S.W., Room 166 Roanoke, Virginia 24011 Telephone: (540) 853.1730 Fax: (540) 853 -1230 E -mail: planningC@ci.roanoke.va.us February 22, 2005 Honorable C. Nelson Harris, Mayor Honorable Beverly T. Fitzpatrick, Jr., Vice Mayor Honorable M. Rupert Cutler, Council Member Honorable Alfred T. Dowe, Jr., Council Member Honorable Sherman P. Lea, Council Member Honorable Brenda L. McDaniel, Council Member Honorable Brian J. Wishneff, Council Member Dear Mayor Harris and Members of City Council: Subject: Request from Rockydale Quarries Corporation, represented by Maryellen F. Goodlatte, attorney, that properties located on Franklin Road, S.W., Old Rocky Mount Road, S.W., Welcome Valley Road, S.W., and Van Winkle Road, S.W., bearing Official Tax Nos. 5380106, 5380107, 5380108, 5380123, and 53801 10, zoned C- 1, Office District; Official Tax No. 5380125, RS -1, Residential Single Family District; Official Tax Nos. 5390110, 5390117, 5390109, 5390108, 5390106, and 5390105, zoned RS -3 Residential Single Family District, be rezoned to HM, Heavy Manufacturing; and Official Tax Nos. 4530202, 4530203, 4530205, zoned HM, Heavy Manufacturing District, be rezoned to RA, Residential Agricultural District, such rezoning to be subject to certain conditions proffered by the petitioner. Planning Commission Action: Planning Commission public hearing was held on Thursday, January 20, 2006. By a vote of 6 -0 (Mr. Williams absent), the Commission recommended approval of the requested rezoning of the First Amended Petition. Background: A petition was filed on December 3, 2004, for a change of zoning on twelve (12) parcels consisting of approximately 53.1 acres from C -1, Office, RS -1, Residential Single Family, and RS -3, Residential Single Family to HM, Heavy Manufacturing, and for a change of zoning on three (3) parcels consisting of approximately 9.3 acres from HM to RA, Residential Agricultural. The rezoning petition is one of three companion petitions being filed. The two other petitions are an amendment to the Southern Hills Neighborhood Plan and a vacation of Draper Road and portions of Old Rocky Mount Road and Welcome Valley Road. A First Amended Petition, dated January 28, 2005, was approved by the Planning Commission at the public hearing on January 20, 2005. The one (1) change is the addition of a proffer stating the petitioner will commit to a conservation easement for the three (3) parcels proposed to be rezoned to RA, Residential Agricultural. Consideration: The land uses and zoning districts surrounding the twelve (12) subject parcels proposed to be rezoned to HM, Heavy Manufacturing include: • To the northwest from U.S. Route 220 to Old Rocky Mount Road is a C -1, Office district. Adjacent uses include a contractor's office, a water tower, a multifamily development, and single family dwellings. • To the northeast from Old Rocky Mount Road to Welcome Valley Road is a RS -3, Residential Single Family district. Adjacent uses to the subject parcels include the New Hope Christian Church and single family dwellings. • To the east and southeast is a HM, Heavy Manufacturing district which includes Draper Paving Company and parcels owned by Rockydale Quarries. • To the south is the Blue Ridge Parkway in Roanoke County. • To the southwest across U.S. Route 220 are single family dwellings in Roanoke County. The land uses which surround the three (3) subject parcels proposed to be rezoned to RA, Residential Agricultural are: • Within the same HM, Heavy Manufacturing zoning district are three (3) smaller parcels consisting of two (2) single family dwellings and a cemetery. These parcels are not owned by the petitioner and not subject to the rezoning request. • Other adjacent parcels along Welcome Valley Road contain single family dwellings zoned RS -3, Residential Single Family district. 2 • South of the subject parcels, across the Mill Mountain Spur, are parcels associated with the quarry operation zoned HM, Heavy Manufacturing. The proposed rezoning of the subject parcels is consistent with following actions of Vision 2001 -2020, the City's Comprehensive Plan: Roanoke will protect the steep slopes, ridge tops, and view sheds within the City as important environmental and scenic resources and will cooperate regionally to protect such resources located outside of the City (EC P3). Protect Blue Ridge Parkway corridors adjacent to City limits through coordination with adjacent localities and careful planning (EC All 2). This industrial center, comprised of Rockydale Quarry and two adjacent related businesses, is distinct from underutilized industrial sites addressed in the comprehensive plan (p.58). Expansion of the quarry at its current location is supported by the unique and valuable mineral resources contained on the site, and its excellent access to U.S. Route 220, an important transportation corridor. Vision 2001 -2020 encourages the expansion of new economic opportunities, but equally important is to consider the expansion of a unique use that has location specific characteristics not found in other areas of the City. The Southern Hills Neighborhood Plan, adopted in October 2002, encourages residential uses on the subject parcels. A companion petition to amend the neighborhood plan filed by the petitioner proposes amendments to the plan to ensure consistency between the desired expansion of the existing use and policies and actions contained in the plan. Staff believes that potential visual and acoustical impact of the quarry expansion has been adequately studied and addressed by the petitioner. As detailed on the proffered site plan (Exhibit B), a continuous, vegetated ten (10) foot high berm along the edge of the excavated pit of the expansion will be provided. A sample drawing of a ten (10) foot berm section is provided on Exhibit J -1. The selection of trees, grasses, and groundcovers will be chosen in accordance with the Virginia Department of Mines, Minerals and Energy (DMME), in order to stabilize the berm and also serving as a screening function. In an effort to further mitigate visual impacts of the proposed quarry expansion, the petitioner hired Hill Studio to conduct the Rockydale Quarries Expansion Visual Quality Analysis, revised November 11, 2004. The report uses a geospacial analysis and visual simulation analysis to study the effects of the proposed quarry expansion on the visual quality of the surrounding areas. Recommendations resulting from the study are reflected in the petition's proffered conditions. For example, an overburden area proposed to be located southwest of the Old Rocky Mount Road and Welcome Valley Road intersection will provide greater view mitigation of the excavated high -wall from neighboring vistas than the berm alone. In accordance with proffer #7 in the petition (p.7), full scale production on the subject parcels will not begin until all necessary erosion and " sediment controls, vegetated berm, and perimeter fence are in place. Timeline maps set at 5 -year intervals over the estimated 20 -year expansion period are attached as Exhibits E,F,G,and H. Overburden areas will increase in size as the excavation progresses. Although the quarry operates primarily during normal business hours, some automatic machinery runs through the night. The petitioner proffers not to place permanent processing equipment on HM, Heavy Manufacturing property subject to the rezoning. In addition, the blasting operations and normal quarry production on the subject properties will be restricted to regular business hours. Petitioner worked with staff to provide proffer language that allows flexibility to utilize the extended portion of the quarry in the case of public emergency or failure of infrastructure (such as roads). Staff believes the proffer sets adequate parameters to ensure normal operating hours will not be extended simply to meet a typical rise in demand for product. The restrictions to the operations of the quarry would apply strictly to the subject parcels of this petition and not to the operation of the existing quarry. The petitioner proffers to limit ground vibration from blasting to one -half of the limits allowable under current Virginia Department of Mines, Minerals and Energy (DMME) regulations. State Code (4 VAC 25 -40 -860) provides for greater allowable limits the further the distance from the nearest inhabited building (Exhibit 1). Tax Map Nos. 53901 10, 53901 17, 5390109, 5390108, 5390106, and 5390105 (zoned RS -3 Residential Single Family District) are located on the northeast corner of Old Rocky Mount Road and Welcome Valley Road. These six (6) parcels are shown on the proffered HM Development Plan (Exhibit B) to be used for an existing sediment basin and two (2) overburden areas. This area will not be used for the extraction of rocks or any other quarry activity. Overburden areas will be tiered and set back from the corner in order not to inhibit the sight distance triangle for vehicular traffic. 4 The petitioner estimates the proposed expansion of the excavated area of the quarry will extend the life of production to 40 years. State Code requires the quarry owner to develop a reclamation and revegetation plan of the site after operations are complete. Virginia Department of Mines, Minerals and Energy (DMME) emphasizes the importance of the community's interest in a productive reuse of the land (Mineral Mine Operators Manual, 6.1, 1/31/97). The petitioner proposes to rezone 9.3 acres of land located on the east side of the Mill Mountain spur along Welcome Valley Road from HM, Heavy Manufacturing to RA, Residential Agricultural. This land is pastoral, disconnected from the existing quarry by the Parkway Spur, and is predominantly featured from the Gum Springs Overlook located on the Mill Mountain Spur. The petitioner continues to work with the National Park Service to enhance view sheds of the Blue Ridge Parkway and Mill Mountain Spur by preserving pastoral land and mitigating view exposure to the quarry operations. The petitioner has hosted two neighborhood meetings at the New Hope Christian Church on Welcome Valley Road to discuss their expansion plans. They distributed 150 flyers advertising the meetings and both were well attended. Staff was present at the first meeting and found residents to be generally supportive of the project. Many of the issues discussed by the residents were positive endorsements of the traffic improvements proposed as part of the quarry expansion. The petitioner had an information session to address Roanoke County residents on January 18, 2005. Thirteen (13) individuals spoke in reference to the rezoning petition during the public hearing: • Mr. David Derrow (41 17 Welcome Valley Road) supports Rockydale's plans. He said as a pastor of New Hope Christian Church (4229 Welcome Valley Road), Rockydale had addressed all the church's concerns. The church favors the proposed plans instead of the potential of expanding the quarry on the three (3) currently zoned HM, Heavy Manufacturing properties (proposed to be rezoned to RA, Residential Agricultural) located off of Welcome Valley Road. • Mr. Terry Walker (2358 Highway 66, Kernersville, NC 27284) stated he worked for Plantation Pipeline and had concerns about the proximity of the pipeline to the expanding quarry pit and any blasting activity. 5 • Mr. Kenny Baliles (Kinder - Morgan's Roanoke Office) is the area serviceman for the Plantation Pipeline and said their office had not been notified of the petitions. • Mr. Erick Humphrey (3251 Ellsworth Street), manager of the Summit Apartments and Mr. Compton Bittle (1831 Mount Vernon Road), of Osterhoudt, Prillaman, Natt, Helscher, Yost, Maxwell, and Ferguson spoke on behalf of the owners of Summit Apartments. Mr. Bittle asked for a request of continuance for 60 days to allow enough time for his client to provide an independent analysis of the quarry expansion. Mr. Humphrey provided the Commission with a list of engineers they have attempted to contact to perform an independent analysis. In addition, he provided information on a 911 call from a Summit Apartment resident who thought an earthquake had occurred. • Mr. Travis Doss, an employee at the Summit, stated he felt a blast from the quarry while he was on the roof of one of the buildings. • Mr. Gary Johnson, (Blue Ridge Parkway, Asheville headquarters, 199 Hemphill Knob, Asheville, NC 28803) said that the Blue Ridge Parkway supported the project and was very appreciative of being involved in the early planning of the project. • Mr. Roger Holnback (2302 Stanley Avenue) is the Executive Director of the Western Virginia land Trust. He said that he fully supported the efforts and the mitigation efforts were an example of business people doing the right thing. • Mr. George Brammer (5129 Falcon Ridge Road) said that the Hunting Hills Homeowners Organization had not been notified about the project and asked that the matter be delayed in order to notify the residents that will be affected by the quarry expansion. • Mr. Tracy Giles (3450 West Ridge Road) stated that he lived in the Summit Apartments for a year and did not know the quarry existed. He never experienced dust, noise, or vibration problems and there had been no impact on him at all. • Mr. Nick Ammar (1 100 BB &T Bank Building) of Wetherington, Melchionna, Terry, Day, and Ammar appeared on behalf of his client, S.R. Draper Paving Company. He stated his client was asking for a 60 day continuance in order for Rockydale to consider alternatives that would not remove the access to Draper Road for Draper Paving Company customers. • Rockie Sluss (4531 Old Rocky Mount Road) supports the project and said the reduction in truck traffic would be beneficial to everyone in the neighborhood. He stated he had heard one blast in the four years he lived on Old Rocky Mount Road, otherwise he wouldn't know Rockydale was there. • Regina Sluss (4531 Old Rocky Mount Road) stated she had to pull her deaf child out of the pathway of a speeding dump truck and that 31 the situation on the street is dangerous. She supports Rockydale's expansion plans and related changes to street patterns. The Planning Commission discussion centered on the following: A question to staff if the petitioner had proffered the conservation easement on the three (3) parcels proposed to be rezoned to RA, Residential Agricultural. Staff reported it was not. At that time, the petitioner volunteered to amend the petition to include the conservation easement and is reflected as proffer #4 on the First Amended Petition. • A number of speakers requested that the Commission continue the matter for 60 -90 days to allow more time for discussion of Rockydale's plans. The Commission felt that the applicant had made sufficient efforts with adjacent property owners to discuss the proposal before the petitions were ever filed and further continuances were not warranted. Recommendation: By a vote of 6 -0, the Commission recommends approval of the requested rezoning. With its associated proffers, the petition is a reasonable request to rezone the subject parcels for the long term expansion of the quarry facility, and the protection of views and land uses immediately adjacent to the Mill Mountain Spur of the Blue Ridge Parkway. Respectfully submitted, Richard A. Rife, Chairman City Planning Commission cc: Darlene L. Burcham, City Manager Rolanda Russell, Assistant City Manager for Community Development William M. Hackworth, City Attorney Maryellen Goodlatte, Attorney for the Petitioner 7 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Rezoning 62.4277 acres consisting of fifteen (157 tracts of land lying and being in the City of Roanoke, Virginia, along Franklin Road, Old Rocky Mount Road, Welcome Valley Road and Van Winkle Road and briefly described as: Tax Parcel No. Address Current Requested Zonin ZoninE Acrea e 5380106 Franklin Road C -1 HM 28.9030 5380125 Franklin Road RS -1 HM 9.0240 5380107 4659 Old Rocky Mount Road C -1 HM 1.00 5380108 4643 Old Rocky Mount Road C -1 HM .4197 5380123 4639 Old Rocky Mount Road C -1 HM .4526 5380110 4555 Old Rocky Mount Road C -1 HM 5.1727 5390110 4259 Welcome Valley Road RS -3 HM 1.4678 5390117 Old Rocky Mount Road RS -3 HM 2.1127 5390109 Old Rocky Mount Road RS -3 HM 1.4003 5390108 Old Rocky Mount Road RS -3 HM 1.8328 5390106 4628 Old Rocky Mount Road RS -3 HM 1.0089 5390105 Van Winkle Road RS -3 HM .1099 4530202 Welcome Valley Road HM RA 1.4543 4530203 4134 Welcome Valley Road HM RA 4.1852 4530205 4096 Welcome Valley Road HM RA 3.8838 from C -1 (Office District), RS -1 (Residential Single - Family District), RS -3 (Residential Single - Family District), and HM (Heavy Manufacturing District) as noted above together with vacated streets to HM (Heavy Manufacturing District) (52.9044 acres) and RA (Residential Agricultural District) (9.5233 acres) as noted above, and such rezoning to be subject to certain conditions. AMENDED PETITION TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioner, Rockydale Quarries Corporation ( "Rockydale ") owns all the properties which are the subject of this rezoning petition. Said tracts are currently zoned either C -1 (Office District), RS -1 (Residential Single - Family District), RS -3 (Residential Single- Family District) or HM (Heavy Manufacturing District), as individually identified above. A map of the properties to be rezoned is attached as Exhibit A. Pursuant to Section 36.1 -690, Code of the City of Roanoke (1979), as amended, Rockydale requests that the following properties be rezoned from their present zoning districts as noted above to HM (Heavy Manufacturing District): 5380106, 5380125, 5380107, 5380108, 5380123, 5380110, 5390110, 5390117, 5390109, 5390108, 5390106, and 5390105 (the "HM Property"). Rockydale further requests that the following properties be rezoned from HM (Heavy Manufacturing District) to RA (Residential Agricultural District): 4530202, 4530203, and 4530205 (the "RA Property"). Such rezonings shall, however, be subject to certain conditions set forth below for the purpose of facilitating the expansion of Rockydale while protecting, through buffering and the down- zoning of those parcels already zoned HM (Heavy Manufacturing District), the adjoining properties. The concept plan prepared by Lumsden Associates, P.C., dated November 22, 2004, and attached hereto as Exhibit B (the "HM Development Plan") shows the proposed use of the HM Property. The concept plan prepared by Lumsden Associates, P.C., dated July 26, 2004, and attached hereto as Exhibit C (the "RA Development Plan ") shows the use of the RA Property. A master plan prepared by Lumsden Associates, P.C., dated November 22, 2004 and attached hereto as Exhibit D (the Master Plan) shows all of the properties which comprise Rockydale Quarries, including those already zoned HM which zoning designation will not change. 0) Since 1943, Rockydale has operated a quarry on a south facing limestone slope of the Blue Ridge Mountains. The site creates employment for 52 people and yields various types of sand and stone for construction and agricultural purposes (including base stone for roads, manufacture of asphalt, concrete, cinderblock, precast, erosion control, landscaping, lawn and garden, buildings, brick manufacture, roofing, fertilizer manufacture, smelting, septic and sewer systems, etc.). Over those years, Rockydale has seen many changes to the area. These include the expansion of the City of Roanoke boundary, including the 2004 boundary line adjustment (resulting in all of the properties comprising the Rockydale Quarries site being entirely located within the jurisdictional boundaries of the City of Roanoke), upgrading of U.S. 220 to the quarry's west border, the addition of the Blue Ridge Parkway along the quarry's south border, and the building of the Fishburn Parkway through its lands. Rockydale currently has 120 acres zoned and under permit for mining. Of this acreage, approximately 112 acres are disturbed. Since Rockydale first began production, it is estimated that over 50 million tons of rock has been excavated from the site. At the present production rate of 1.2 million tons per year, the reserves of the currently zoned site will be depleted in approximately 20 years. By expanding the excavated area of the quarry by approximately 35 %, the life of the quarry is projected to double to 40 years, without any increased intensity of operations. Rockydale, the only active mine site in Roanoke City and Roanoke County, will be able to continue to produce the raw materials required by the Roanoke market. Rockydale is regulated by a host of state and federal agencies including the Virginia Department of Mines, Minerals and Energy (DMME), the U. S. Mine Safety and Health C Administration (MSHA), the Virginia Department of Environmental Quality, the Bureau of Alcohol, Tobacco and Firearms, and the Environmental Protection Agency. The approximate limits of the quarry pit over the next 20 years are illustrated on maps attached as Exhibits E (after 1 year), F (after 5 years), G (after 10 years) and H (after 20 years). The quarry pit boundaries will be extended to the northwest, eventually involving approximately 35 additional acres of land (the quarry pit extension being located within tax parcel number 5380106, 5380107 and 5380125). This will necessitate a number of secondary actions, including the addition of new sediment basins, additional stockpile in overburden areas, relocation of the quarry office, scale house and utilities, realignment of a short segment of Welcome Valley Road, signalization of Old Rocky Mount Road at the Outback Steakhouse restaurant, the vacation of a portion of Old Rocky Mount Road (south of tax parcel number 5370106) and the vacation of Draper Road. The vacation of Draper Road, and portions of Old Rocky Mount Road and Welcome Valley Road is requested in a companion petition filed this day. Also filed this day is a request to amend the Southern Hills Neighborhood Plan, which has been incorporated into Vision 2001 -2020, the City's Comprehensive Plan. The just completed boundary line adjustment between Roanoke City and Roanoke County brought tax parcel number 5380125 zoned RS -1 (Residential Single- Family District) within the jurisdictional boundaries of the City of Roanoke. This additional acreage, now part of the City of Roanoke, needs to be incorporated into the Southern Hills Neighborhood Plan as does the recognition of Rockydale's expansion. Rather than utilizing those portions of Rockydale's 2 property already zoned HM (Heavy Manufacturing District) for new mining activity (i.e. tax parcels number 4530202, 4530203, and 4530205 located along Welcome Valley Road) Rockydale believes that all interests are better served by expanding the quarry's operations westward rather than northeastward. Expanding westward permits Rockydale to down -zone those parcels along Welcome Valley Road (tax parcels number 4530202, 4530203, and 4530205) in order to retain their pastoral character for not only the neighbors but for all those traveling along the Blue Ridge Parkway and the Fishburn Parkway, which overlooks tax parcels number 4530202, 4530203, and 4530205. Additionally, Rockydale intends to place a conservation easement on said properties to provide further protection for said parcels beyond that afforded by zoning. Rockydale believes that utilizing tax parcel number 5380106, 5380107 and 5380125 for the expansion of its quarry pit with tax parcels number 5380108, 5380123, 5380110, 5390110, 5390117, 5390109, 5390108, 5390106, and 5390105 being used to support said quarry expansion, coupled with the down- zoning of tax parcels number 4530202, 4530203, and 4530205 will further the intent and purposes of the City's zoning ordinance and its Comprehensive Plan. Rockydale hereby proffers and agrees that if these said tracts are rezoned as requested, that the rezoning will be subject to, and that it will abide by, the following conditions: 1. The properties being rezoned from RS -1 (Residential Single - Family District), G1 (Office District), and RS -3 (Residential Single - Family District) to HM (Heavy Manufacturing District) (the "HM Property ") will be developed in substantial conformity with the HM Development Plan prepared by Lumsden Associates, P.C., dated November 22, 2004, a E copy of which is attached to this petition as Exhibit B, subject to any changes required by the City and subject to changes required by federal or state agencies having regulatory control over Rockydale including the Virginia Department of Mines, Minerals and Energy. 2. The property to be rezoned from HM (Heavy Manufacturing District) to RA (Residential Agricultural District) (the "RA Property') will be developed in substantial conformity with the RA Development Plan prepared by Lumsden Associates, P.C., dated July 26, 2004, a copy of which is attached to this petition as Exhibit C. 3. The RA Property will not be further developed but shall remain pastoral. This will not, however, prevent the construction of a barn or other facilities needed to properly care for the horses located on the RA Property. To that end, the only permitted uses which shall be allowed on the RA Property shall be (a) single family detached dwellings and (b) stables which are accessory to a single family detached dwelling provided a minimum of two (2) acres is provided for each horse in the stable. 4. By February 22, 2010, Rockydale shall place a conservation easement on the RA Property upon terms acceptable to either the Western Virginia Land Trust or the Blue Ridge Parkway. 5. No permanent processing equipment will be placed on the HM Property. 6. Blasting operations on the HM Property will be carried out no earlier than 9:00 a.m. and no later than 4:00 p.m. Monday through Friday (except that where federal or state safety rules dictate that blasting scheduled prior to 4:00 p.m. be completed after 4:00 p.m., the 4:00 p.m. deadline shall be extended in order to comply with safety regulations). Normal G quarry production on the HM Property will occur between 7:00 a.m. to 6:00 p.m. Monday through Friday, and 7:00 a.m. to 12:00 noon Saturday. In the event, however, that a public emergency or the failure of road, railroad, dam or similar infrastructure requires emergency repair(s), blasting operations and quarry production on the HM Property may be extended to meet the requirements associated with said emergency. 7. In its operations on the HM Property, Rockydale will limit ground vibration from blasting for all shots to one -half of the limits allowable under current Virginia Department of Mines, Minerals and Energy regulations or the regulations of its successor agency, a copy of which regulations are attached hereto as Exhibit I. 8. Earthen berms will be constructed, vegetated and planted with trees for visual and acoustical mitigation as shown on the Rockydale Quarry Expansion Planting Areas plan ( "HM Landscape Plan ") prepared by Hill Studio, dated December 1, 2004, a copy of which is attached to this petition as Exhibit J -1, J -2, and J -3 subject to any changes required by federal or state agencies having regulatory control over Rockydale including the Virginia Department of Mines, Minerals and Energy. No full scale production on the HM Property will occur prior to establishment of all necessary sediment and erosion control structures, placement of screening berms with their associated stabilization as shown on the HM Landscape Plan, and the erection of a perimeter fence around the proposed quarry pit. To allow sufficient time for trees to mature, minerals on the northeasterly side of the slope to be quarried shall be extracted in general conformity with the timelines illustrated on maps attached as Exhibits E, F, G, and H. 7 9. A wheel wash station will be located so as to require all loaded vehicles to pass through it before entering onto public roads. By separate application, Rockydale has requested that Draper Road and portions of Old Rocky Mount Road and Welcome Valley Road be vacated, discontinued and closed. Rockydale requests that the portions of said roads for which vacation is sought be also zoned HM (Heavy Manufacturing District) subject to all the conditions hereinabove proffered. Attached as Exhibit K are the names, addresses and tax numbers of the owners of all lots or properties immediately adjacent thereto, immediately across a street or road from the property to be rezoned. WHEREFORE, Rockydale Quarries Corporation requests that the above - described tracts be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this �4 f day of January, 2005. Respectfully submitted, Rockydale Quarries Corporation By: n of Counsel Counsel Maryellen F. Goodlatte, Esq. Glenn, Feldmann, Darby & Goodlatte 210 15` Street, S.W., Suite 200 P. O. Box 2887 Roanoke, Virginia 24001 -2887 (540) 224 -8018 - Telephone (540) 224-8050 — Facsimile 3 Rockydale Quarries Corporation, a Virginia corporation, owner of the property subject to this petition, hereby consents to this amended petition, including the voluntary proffers contained herein. ROCKYDALE QUARRIES CORPORATION 0 ES R, F . \ V _ - CONCEPT PLAN --------;, -- - --` - -" OF ROCKYDALE QUARRIES ROANOKE, VIRGINIA a OAT& JU comm. NO.. 01-1... 1 1 SCAIe: EXHW CADO FM F. \7001 \OINK \SUR \ol � C MASTER PLAN OF ROCKYDALE QUARRIES ROANOKE, VIRGINIA \` \`\ w �Lr u i ------------------------ -k V11%, z3- 4V -15V VIRGINIA ADMINISTRATIVE LODE 4 VAC 25-40 -780. Storage of explosive materials. A. Detonators and explosives, other than blasting agents, shall be stored in magazines accepted by the Institute of Makers of Explosives or other approved agency. B. Detonators shall not be stored in the same magazine with explosives. C. Explosives magazines shall be: I. Located in accordance with the American Table of Distances; 2. Detached structures located away from power lines, fuel storage areas, and other possible sources of fire; 3. Constructed substantially of noncombustible material or covered with fire - resistant material; 4. Reasonably bullet resistant; 5. Electrically bonded and grounded if constructed of metal; 6. Made of nonsparking material on the inside, including floors; 7. Provided with adequate and effectively screened ventilation openings near the floor and ceiling; 8. Kept locked securely when unattended; 9. Posted with suitable danger signs so located that a bullet passing through the sign will not strike the magazine; 10. Used exclusively for storage of explosives or detonators and blasting - related materials; 11. Kept clean and dry in the interior and in good repair; 12. Unheated, unless heated in a manner that does not create a fire or explosion hazard. Electrical heating devices shall not be used inside a magazine; and 13. Located at least 300 feet away from any underground mine opening, occupied building, public road, or private road not used in connection with the mine. D. An accurate inventory log of explosives stored in the magazine shall be maintained on site. E. Any theft or unaccounted loss of explosives shall be reported immediate- ly by telephone to Iocal police, state police, the U.S. Department of Treasury Bureau of Alcohol, Tobacco and Firearms, and the Division of Mineral Mining. F. Smoking or open flames shall be prohibited within 50 feet of explosives magazines or blasting agents storage facilities. G. Areas surrounding magazines and facilities for the storage of blasting agents shall be kept clear of combustible materials, except live trees over 10 feet tall, for a distance of 50 feet in all directions. H. Prior to repairs of a magazine which may cause a fire or explosion, the contents shall be removed to a safe location and guarded. I. Explosives stored in magazines shall be: 40 L Arranged so that the oldest stock is used first; 2. Separated by brand and type; 3. Stored with their top sides up; and 4. Stacked in a stable manner not over eight feet high. J. When stored with other explosives, ammonium nitrate fuel oil blasting agents shall be physically separated to prevent contamination. K. Damaged or deteriorated explosives and blasting agents shall be de- stroyed in a safe manner by a certified blaster. Statutory Authority §§ 45.1 - 161.3, 45.1 - 161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.1; eff. July 19, 1989. Amended, Virginia Register Volume 14, Issue 17, eff. July 1, 1998. Effect of Amendment The July 1, 1998 amendment revised subsections A and D, and paragraphs C.1 and C.10. 4 VAC 25--40 -790. Transportation. A. Vehicles used to transport explosives shall be: 1. In good mechanical condition; 2. Posted with warning signs; 3. Provided with suitable fire extinguishers; 4. Provided with a nonsparking cargo area equipped with sides and tailgate; 5. Kept free of extraneous materials in the cargo area; fi. Operated at safe speeds over routes that expose the minimum number of personnel; and 7. Operated with the minimum number of persons required to safely transport the explosives. B. Explosives and detonators shall be transported in separate vehicles unless they are separated by four inches of hardwood or the equivalent. C. When explosives or detonators are transported by an electrically-pow - ered vehicle, the cargo area shall be electrically insulated and covered. D. Vehicles containing explosives shall not be left unattended or taken into a shop or building for any reason. E. No person shall smoke while transporting explosives. F. Explosives, detonators, or blasting agents shall not be transported on mantrips. G. Explosives and detonators shall be transported in substantial, noncon- ductive, closed containers. Containers shall not be stacked higher than the sides or tailgate of the vehicle. Statutory Authority §§ 45.1- 161.3, 45.1-161.294 and 45.1- 161.3Q5 of the Code of Virginia. 41 Historical Notes Derived from VR480- 05 -1.2 § 6.2; eff. July 19, 1989. Amended, Virginia Register Volume 14, Issue 17, eff. July 1, 1998. Effect of Amendment The July 1, 1998 amendment made grammatical changes. 4 VAC 25-40 -800. Use of explosives. A. A certified blaster shall be in direct charge of blasting activities. B. Persons who assist in blasting activities shall be under the direct supervi- sion of the certified blaster in charge and shall be alerted to the hazards involved. C. Black powder or safety fuse shall not be used without approval from the director. Special approvals shall specify use restrictions and procedures neces- sary for safe storage, transportation, and use. D. The design and loading of a blast shall provide sufficient burden, spacing, and stemming to prevent flyrock or other dangerous effects. E. Boreholes shall not be drilled where there is a danger of intersecting a loaded or misfired hole. F. No person shall smoke or use an open flame within 50 feet of explosives or detonators. G. Prior to bringing explosives and detonators to the blast site: 1. Weather conditions shall be monitored to ensure safe loading and firing; 2. The blast site shall be inspected for hazards; I The boreholes shall be inspected and cleared of obstructions; and 4. Personnel and equipment, except those used in loading the shot, shall be removed from the blast site. H. Boreholes to be blasted shall be loaded as near to the blasting time as practical. Loaded shots shall be blasted as soon as possible upon completion of loading and connection to the initiation device. Surface blasting shall be conducted during daylight hours only. I. Explosives shall be kept a safe distance from detonators until they are made into a primer. J. Primers shall not be made up or assembled in advance of the borehole being loaded. K. Only wooden or other nonsparking implements shall be used to punch holes in an explosive cartridge. L. Detonators shall be inserted completely and securely into explosive cartridges used as primers. Priming shall be sufficient to detonate the explo- sive column in the borehole. M. Primers shall be inserted into the borehole slowly to prevent accidental detonation from impact, and tamping shall not be done directly on the primer. N. Tamping poles shall be constructed of wood and/or nonsparking materi- als. 42 `�.JVIVJL'1\Vt111V1Y t11YV 1Vt11 ur%t1L Sc VH4 43— AFV --aIU O. Unused explosives, detonators, and blasting agents shall be returned to the magazine or storage facility upon completion of loading activities and prior to firing the blast. P. Equipment and machinery used to Ioad or stem boreholes shall not be operated over loaded boreholes for any reason. Areas containing loaded boreholes shall be guarded or barricaded to prevent unauthorized entry. Q. Blast warning signals shall be established and posted at the mine. Audible warning signals shall be given prior to firing a blast. R. All personnel shall be removed from the blast area prior to connection to the initiation device and the firing of a blast. S. Blasting personnel shall fire shots from a safe location. T. A post -blast examination of the blast area shall be made by the certified blaster in charge. Other personnel shall not return to the blasting area until an all clear signal is received from the certified blaster. Statutory Authority §§ 45.1 - 161.3, 45.1 - 161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.3; eff. July 19, 1989. Amended, Virginia Register Volume 14, Issue 17, eff. July 1, 1998. Effect of Amendment The July 1, 1998 amendment revised subsections C, H, N, R and T, and paragraph G.4. 4 VAC 25-40 -810. Recordkeeping. A detailed record of each surface blast shall be prepared immediately by the certified blaster. Records shall be maintained for three years and subject to inspection by the division mine inspectors. Records shall contain the following information: 1. Name of company or contractor; 2. Location, date, and time of blast; 3. Name, signature, and certification number of blaster in charge; 4. Type of material blasted; 5. Number of holes, burden and spacing; 6. Diameter, depth and condition of boreholes; 7. Types of explosives used; 8. Total amount of explosives used; 9. Maximum amount of explosives per delay period of eight milliseconds or greater; 10. Method of firing and type of circuit; 11. Direction and distance in feet to nearest dwelling house, public building, school, church, commercial or institutional building neither owned nor leased by the person conducting the blasting; 12. Weather conditions (including such factors as wind directions, etc.); 43 It vtiu 43- _%u—a1v 13. Height or length of stemming; VIRGINIA ADMINISTRATIVE LODE 14. Whether mats or other protections were used; 15. Type of detonators used and delay periods used; 16. The person taking the seismograph reading shall accurately indicate exact location of seismograph, if used, and shall also show the distance of seismograph from blast; 17. Seismograph records, including seismograph readings, where re- quired: a. Name and signature of person operating seismograph; b. Name of person analyzing the seismograph record; and c. Seismograph reading; and 18. Maximum number of holes per delay period of eight milliseconds or greater. Statutory Authority H 45.1-161.3,45.1-161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.4; eff. July 19, 1989. Amended, Virginia Register Volume 14, Issue 17, eff. July 1, 1998. Effect of Amendment The July 1, 1998 amendment revised subsection 6, which had read, "Diameter and depth of holes;" and made punctuation changes. 4 VAC 25-40 -820. Procedure where a misfire occurs during a blast. A. No person shall enter the blasting area for at least 15 minutes except in the case of safety fuse where special approvals apply. B. Misfires shall be disposed of in a safe manner by the certified blaster. C. The blast area shall be guarded or barricaded and posted with warning signs until the misfire has been cleared. Statutory Authority . §§ 45.1 - 161.3, 45.1- 161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.5; eff. July 19, 1989. Amended, Virginia Register Volume 14, Issue 17, eff. July 1, 1998. Effect of Amendment The July 1, 1998 amendment made technical and grammatical changes. 4 VAC 25-40 -830. When traffic to be stopped. Prior to blasting near a mine haul road or public highway, traffic shall be stopped at a safe distance. Statutory Authority §§ 45.1 161.3, 45. i 161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.6; eff. July 19, 1989. 44 t.. V1�JLLV •I A-1Y 11111 t NEIX VIV%A1 1N.L-O" JA %A1K.J i 7r &%.j 401-iv -OQV Amended, Virginia Register Volume 14, Issue 17, eff. July 1, 1998. Effect of Amendment The July 1, 1998 amendment deleted the hyphen fi-om "mine- haul ". 4 VAC 25-40 -840. Mudcapping. Mudcapping in blasting operations shall be permitted only where the driller would be in a hazardous position in attempting to drill the rock or material to be blasted. Statutory Authority §§ 45.1-161.3,45.1-161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.7; eff. July 19, 1989. 4 VAC 25-40 -850. Blasting near underground mines. When conducting surface blasting activities near an underground mine, advance notice of blasting shall be given to the underground mine operator by the certified blaster. Statutory Authority §§ 45.1 - 161.3, 45.1 - 161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.8; eff. July 19, 1989. 4 VAC 25-40 -860. Blasting near pipelines or electrical lines. When conducting surface blasting activities within 300 feet of private pipe- lines or electrical transmission lines, advance notice of blasting shall be given to the owners of the pipeline or transmission lines by the certified blaster. Statutory Authority §§ 45.1 - 161.3, 45.1 - 161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.9; eff. July 19, I989. 4 VAC 25--40 --870. Streams and watercourses. Surface blasting shall be prohibited if effects are liable to change the course or channel of any stream without a variance issued by the director. Statutory Authority §§ 45.1-161.3, 45.1 - 161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.10; eff. July 19, 1989. Amended, Virginia Register Volume 14, Issue 17, eff. July 1, 1998. Effect of Amendment The July 1, 1998 amendment changed "division" to "director ". 4 VAC 25-40-880. Ground vibration from blasting. A. Ground vibration, measured as peak particle velocity resulting from blasting, shall not exceed the limits set forth below at any inhabited building 45 % VIAL. 43— %U --aau V IRUINIA ADMINISTRATIVE MODE not owned or leased by the operator, without approval of the director. A seismographic record shall be provided for each blast. Distance (D) to nearest inhabited building, feet 0 -300 301 -5,000 5,001 and beyond Peak Particle Velocity, inches per second 1.25 1.00 0.75 Ds (when not using a seismograph) 50 55 65 B. If seismic monitoring of each blast is not conducted, blasting shall be in accordance with the following scaled distance formulas: w`kNJ Ds= D rW- W = Maximum charge weight of explosives per delay period of 8.0 milliseconds or more. D = Distance in feet from the blast site to the nearest inhabited building not owned or leased by the mine operator. Ds = Scaled distance factor shown in table in subsection A of this section. C. The operator may use the alternative ground vibration limits shown below to determine the maximum allowable ground vibration. If these limits are used, a seismographic record including both particle velocity and vibration frequency levels shall be kept for each blast. Ground vibration levels and airblast levels are taken from the Blasting Guidance Manual. M, UONSERVATION AND N "TURAL RESOURCES 1o.c U d H C w 2.0 1.5 b:$ m 0.7 R 0., 0.5 0.4 Q E 0.s 2 E 0.2 .K ro 0.1 4 VAC 25-40 -890 Blast Vibration Frequency, Hz 10.0 2.0 1.6 a:1 0.7 0.6 0.5 0.4 0.s 0.2 Figure 1. Alternative blasting level criteria. (Source modified from figure B -1. Bureau of Mines R18507) Statutory Authority §§ 45.1-161.3,45.1-161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.11; eff. July 19, 1989. Amended, Virginia Register Volume 14, Issue 17, eff. July 1, 1998. Effect of Amendment The July 1, 1998 amendment substantially revised this section. 4 VAC 25-40 -890. Airblast limits. Airblast resulting from surface blasting shall not exceed 129 decibels at any private building not owned or leased by the operator unless an alternate level based on the sensitivity of the seismograph microphone as specified below is being used. Lower Frequency Limit of Measuring System, in Hz 1 Hz or lower - -flat response* 2 Hz or lower - -flat response 6 Hz or lower - -flat response C- weighted slow response *Only when approved by the director. Max. Level in dB (3dB) 134 peak 133 peak 129 peak 105 peak dBC Statutory Authority §§ 45.1- 16I.3, 45.1 - 161.294 and 45.1 - 161.305 of the Code of Virginia. 47 4 VAC 25-- 40-890 VIRGINIA ADMINISTR eTIVE CODE Historical Notes Derived from VR480- 05 -1.2 § 6.12; eff. July 19, 1989. Amended, Virginia Register Volume 14, Issue 17, ell. July 1, 1998. Effect of Amendment The July I, 1998 amendment substantially revised this section. 4 VAC 25--40 -895. Lower vibration and airblast levels. If necessary to prevent damage, the director may specify lower allowable ground vibration and airblast levels than those provided by 4 VAC 25-40 -880 and 4 VAC 25-40 -890. Statutory Authority §§ 45.1 - 161.3, 45.1 - 161.294 and 45.1- 161.305 of the Code of Virginia. Historical Notes Derived from Virginia Register Volume 14, Issue 17, eff. July 1, 1998. 4 VAC 25-40 -900. Total weight of explosives. The total pounds of explosives and blasting agents in any blast shall not exceed 40,000 pounds without the approval of the director. Statutory Authority §§ 45.1-161.3,45.1-161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.13; eff. July 19, 1989. Amended, Virginia Register Volume 14, Issue 17, eff. July 1, 1998. Effect of Amendment The July 1, 1998 amendment changed "written approval of the division" to "approval of the director ". 4 VAC 25-40 -910. Seismic testing and evaluation. Seismic testing and evaluation to determine compliance with blasting regula- tions shall: 1. Utilize acceptable instrumentation which measures ground vibration, airblast and vibration frequency when applicable; 2. Be conducted and analyzed by a qualified person; and I Be conducted whenever directed by the division. Statutory Authority §§ 45.1-161.3,45.1-161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.14; eff. July 19, 1989. Amended, Virginia Register Volume 14, Issue 17, eff. July 1, 1998. Effect of Amendment The July 1, 1998 amendment revised subsections 1 and 2. 4 VAC 25--40 -920. Electric detonators. A. When electric detonators are used, an acceptable blaster's galvanometer or blaster's multi -meter shall be used to test detonators, firing lines, series circuits, and total circuit resistance prior to firing. 48 UQN51✓KVAl1VN AINL) iNAi UAtvl B. Electric detonators of different brands shall not be used in the same blast. C. Except when being tested with an acceptable instrument: 1. Electric detonators shall be kept shunted until they are connected into the series circuit; 2. Series circuits shall be kept shunted until they are connected onto the firing line; and 3. Firing lines shall be kept shunted until immediately before blasting. D. Blasting machines or other acceptable power sources shall be suitable for the number of electric detonators to be fired and for the type of circuits to be used. E. When electric detonators are used, sources of stray current to the blasting area shall be de- energized. Blasting activities shall be stopped immedi- ately if stray current or static electricity in amounts sufficient to cause a premature detonation are encountered. Statutory Authority §§ 45.1- 161.3, 45.1 - 161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.15; eff. July 19, 1989. Amended, Virginia Register Volume 14, Issue 17, eff. July 1, 1998. Effect of Amendment The July 1, 1998 amendment changed "approved" to "acceptable" in subsection D, and made grammatical changes in subsection A. 4 VAC 25-40 -930. Nonelectric blasting. A. When detonating cord manufactured with more than three grains per foot is used within 800 feet of inhabited buildings, not.owned or leased by the operator, trunk lines shall be covered with at least six inches of loose earth or other acceptable material. B. All detonating cord knots shall be tight and all connections kept at right angles to the trunk lines. C. Detonators and delay connectors shall not be attached to exposed detonating cord by the certified blaster until the blast area is cleared. D. Detonating cord blasting shall use a double trunk line or loop system to ensure complete detonation. E. Detonating cord trunk lines, in multiple row blasts, shall make one or more complete loops, with crossties between loops at intervals not more than 200 feet. F. When using a gas - charged initiation system, the certified blaster shall ensure that all components are fully charged prior to firing the blast. The blast area shall be cleared of personnel prior to charging the components. G. Shock tube and other nonelectric detonation systems shall be used in accordance with manufacturers' recommendations. 49 x vita 43 -%V -NJ V VIRGINIA ADMINISTRATIVE CODE Statutory Authority §§ 45.1 - 161.3, 45.1 - 161.294 and 45.1- 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 6.16; eff. July 19, 1989. Amended, Virginia Register Volume 14, Issue 17, eff. July 1, 1998. Effect of Amendment The July 1, 1998 amendment changed "blasting area" to 'blast area" in subsections C and F, and in subsection A, changed "mine operator" to "operator ", and added "or other acceptable material'. PART VII DRILLING - SURFACE AND UNDERGROUND 4 VAC 25-40 -940. 4 VAC 25-40 -950. 4 VAC 25-40 -960. 4 VAC 25-40 -970. 4 VAC 25-40 -980. 4 VAC 25-40 -990. 4 VAC 25-40 -1000. 4 VAC 25-40 -1010. 4 VAC 25-40 -1020. 4 VAC 25-40 -1030. 4 VAC 25-40 -1040. 4 VAC 25-40 -1050. 4 VAC 25--40 -1060. 4 VAC 2540 -1070. 4 VAC 25-40 -1080. 4 VAC 25-40 -1090. [Repealed]. Inspection of equipment prior to use. [Repealed]. Safe operation of drills. Drilling of boreholes. Drills to be attended. Storage of steel and tools. Moving vehicle- mounted drills. Power failures. Hands to be kept clear. Clothing. Boreholes. Moving handheld drills. Handling of boulders. Walls or benches. Rotary jet piercing equipment. 4 VAC 25-40 -940. [Repealed] Statutory Authority §§ 45.1-161.3,45.1-161.294 and 45.1 - 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 7.1; eff. July 19, 1989; repealed, Virginia Register Volume 14, Issue 17, eff. July 1, 1998. Editor's Note This section provided for inspection of drilling area for hazards. 4 VAC 25--40 -950. Inspection of equipment prior to use. Drillers shall inspect their equipment prior to use. Equipment defects affect- ing safety shall be reported to the certified foreman. Statutory Authority §§ 45.1- 161.3, 45.1-.161.294 and 45.1- 161.305 of the Code of Virginia. Historical Notes Derived from VR480- 05 -1.2 § 7.2; eff. July 19, 1989. 50 al T- 17 7-7" 8 t A ,IT 7-7 7-7" ROCKYDALE QUARRY 10' BERM SECTION *NOTE: AREA WILL BE PLANTED ACCORDING H I L L TO DMME REQUIREMENTS STLmo HSPC #0248 12/01/2004 MIXED GRASSES AND GROUNDCOVERS OYERBURDELy.___ *NOTE: AREA WILL BE PLANTED ACCORDING TO DMME REQUIREMENTS MIXED EVERGREEN TREES (TYP.) ROCKYDALE QUARRY TYPICAL OVERBURDEN SECTION H >riIL ."!; HSPC00246 12/01/2004 E7QNBIT J -3 ADJOINING PROPERTY OWNERS TO Tax Map No. 5380106 Franklin Road, S.W. (28.9030 Acres) Tax Map No. 5380107 4659 Old Rocky Mount Road, S.W. (1.00 Acres) Tax Map No. 5380108 4643 Old Rocky Mount Road, S.W. (0.4197 Acres) Tax Map No. 5380123 4639 Old Rocky Mount Road, S.W. (0.4526 Acres) Tax Map No. 5380110 4555 Old Rocky Mount Road, S.W. (5.1727 Acres) Tax Map No. 5380125 Franklin Road, S.W. (9.0240 Acres) Tax Map No. 5390110 4259 Welcome Valley Road, S.W. (1.4678 Acres) Tax Map No. 5390117 Rocky Mount Road, S.W. (2.1127 Acres) Tax Map No. 5390109 Old Rocky Mount Road, S.W. (1.4003 Acres) Tax Map No. 5390108 Old Rocky Mount Road, S.W. (1.8328 Acres) Tax Map No. 5390106 4628 Old Rocky Mount Road, S.W. (1.0089 Acres) Tax Map No. 5390105 Van Winkle Road, S.W. (0.1099 Acres) Tax Map No. 4530202 Welcome Valley Road, S.E. (1.4543 Acres) Tax Map No. 4530203 4134 Welcome Valley Road, S.E. (4.1852 Acres) Tax Map No. 4530205 4096 Welcome Valley Road, S.E. (3.8838 Acres) Tax Map Number ROANOKE CITY PROPERTIES Owners /Addresses 5380105 The Branch Family LLC 4552 Franklin Road, S.W. Roanoke, VA 24014 5380121 Western Virginia Water Authority 4530206 2012 S. Jefferson Street, Suite 200 Roanoke, VA 24014 5380104 Summit at Roanoke Apts., LLC 4333 Edgewood Road, N.E. Cedar Rapids, Iowa 52499 5380111 Stacy Ann Lucas 3946 Welcome Valley, S.E. Roanoke, VA 24014 5460120 Gary W. Critzer Judy L. Critzer 4531 Narrows Lane, S.W. Roanoke, VA 24014 5460128 Kenneth A. Muncy Malinda L. Muncy 1005 Boon Bernard Drive Boones Mill, VA 24065 5390107 American Electric Power 5390104 (formerly Appalachian Power) 5390116 215 Church Avenue, S.W., Room 250 Roanoke, VA 24011 5460109 Russell C. Etter Patsy A. Etter 4542 Old Rocky Mount Road, S.W. Roanoke, VA 24014 5390113 Trustees of the New Hope Christian Church 4229 Welcome Valley Road Roanoke, VA 24014 5370101 Margaret B. Young 5370114 Trustees of First Union National Bank of Virginia 4737 Barclay Square Roanoke, VA 24018 5370102 Rockydale Quarries Corporation 5370103 P. O. Box 8425 5370104 Roanoke, VA 24014 5370107 5370108 4530101 5390204 5390203 5390202 5370105 S. R. Draper Paving Company 4742 Old Rocky Mountain Road, S.W. Roanoke, VA 24014 4530201 Joe B. Helms, Jr. 3775 Bandy Road, S.E. Roanoke, VA 24014 4530102 Frank E. Wilson Elmira M. Wilson 4125 Welcome Valley Road, S.E. Roanoke, VA 24014 4530103 David M. Derrow Mary V. Derrow 4117 Welcome Valley Road, S.E. Roanoke, VA 24014 4530104 Conrad R. Altizer Janet R. Altizer 4111 Welcome Valley Road, S.E. Roanoke, VA 24014 4530105 Janice S. Latham 4101 Welcome Valley Road, S.E. Roanoke, VA 24014 4530106 Edward C. Kennedy Jacqueline C. Kennedy 4097 Welcome Valley Road, S.E. Roanoke, VA 24014 4530107 W. H. Radford 4091 Welcome Valley Road, S.E. Roanoke, VA 24014 4530108 Deborah W. Cassell 4077 Welcome Valley Road, S.E. Roanoke, VA 24014 4530207 William R. Divers Mary H. Divers 4070 Welcome Valley Road, S.E. Roanoke, VA 24014 4530204 Campbell Heirs Cemetery 5512 Will Carter Lane Roanoke, VA 24014 ROANOKE COUNTY PROPERTIES Tax Map Number Owner /Addresses 088.09 -01 -03.00 Kenneth W. Wilson Melissa D. Lephew Wilson Route #l, Box 335 Elliston, VA 24087 088.13 -01 -09.00 Old Heritage Corporation P. 0. Box 8425 Roanoke, VA 24014 Superintendent Attention: Gary Johnson Blue Ridge Parkway National Park Service U. S. Department of the Interior 199 Hemphill Knob Road Asheville, NC 28803 -8686 4MED January 8, 2005 COMPUTERCENTER Mayor C. Nelson Harris RECEIVED City of Roanoke 215 Church Ave. SW Room 452 Roanoke, VA 24011 -1594 ��� CITY OF ROAM Dear Nelson: PEANMN6 BUPJ>lIJr, A "r' 00q+1 "'Ofr I am writing to solicit your support of the request by Rockydale Quarries to rezone 50 acres of their land so they may expand the life of their Roanoke operation for an additional 20 years. Rockydale's petition outlines all the benefits of this expansion for their business, The City of Roanoke, Rockydale's customers, Rockydale's vendors and economic development in general, so I will not attempt to include all those benefits in this letter. I would like to remind you that the leadership of The City of Roanoke is proud to claim "Roanoke is open for business" and is "business friendly ". Often those claims are made when we are attempting to convince a business entity to invest their business dollars in Roanoke rather than some other competing location. Additionally, those competitive wins often require The City of Roanoke to provide incentives including large sums of money (the recent Ukrops decision is a perfect example). I applaud The City of Roanoke's economic development efforts but let's make sure we are just as "business friendly" to our existing local businesses. Rockdale Quarries has been an outstanding local commercial entity for 77 years and now when they need your support to expand their operations let's make sure we assist them in everyway possible and congratulate and thank them for their further investment in The City of Roanoke. I want to thank you in advance for your enthusiastic support of Rockdale Quarries's petition. Sincerely, ENTRE COMPUTER CENTER 2 W4 Barton J. Wilner President Cc Roanoke City Council Members Vf Roanoke Planning Commission Members Mr. David Willis, Rockydale Quarries 3846 Electric Road, S.W., Roanoke, VA 24018 (540) 989 -6000 FAX (540) 989 -9798 GENERALCONTRACTORS wwwjmturnerzom Tuner P.O. BOX 2140, ROANOKE, VIRGINIA 24009 • (540) 343 -6749 • FAX (540) 343 -6031 SHIPPING ADDRESS: 130 CHURCH AVENUE, ROANOKE. VIRGINIA 24011 January 13, 2005 Planning Commission Chairman and Members of the Planning Commission City of Roanoke 215 Church Avenue, S.W. Room 166 Roanoke, VA 24011 C� p ✓,41 In re: Zoning Request of Rockydale Quarries Corporation Dear Planning Commission Chairman and Members of the Planning Commission: I am pleased to send this letter in support of the rezoning application of Rockydale Quarries Corporation. We have done business with Rockydale for over 50 years. It is an outstanding company in the Valley and has been so during the 77 years it has been in business. As you well know, there are problems associated with this type of business. However, the product is necessary for economic growth in this area. Rockydale is mindful of the potential problems and goes out of its way to conduct its business in an environmentally positive way as possible. I have discussed the proposed expansion at length with representatives from the quarries. I was impressed by the time, resources and effort they have invested in this project to come up with a very sound plan for expansion. Rockydale needs this flexibility and the construction industry, which depends on their product to a large degree, needs for Rockydale to have this flexibility in order to have a competitive source of aggregates. This, as mentioned earlier, is very important for the economic growth and development of our community. In short, Rockydale is an outstanding corporate citizen, they have a well thought -out plan and it is certainly one that should be approved by the City of Roanoke. If I can provide additional information, please do not hesitate to let me know. Thank you for your attention to this. With best regards, Ja s M. umer, Jr. Staunton Office: P.O. Box 2743, Staunton, Virginia 24402 -2743 •410 Commerce Road, Staunton, Virginia 24401 (540) SW3900 • Fax (540) 886 -4763 Jan 1'/ U5 02:16p Rvl,,ert Mason 540 -342 -4157 P.1 VALLEY CADILLAC - OLDSMOBILE, INC. 2743 FRANKLIN ROAD, S.W. ��a�mOb��e USED CARS ROMOKE, VIRGINIA 24014 BODY SHOP (540) 342.3733 (540) 344 -9274 (540) 982 -8528 January 17, 2005 Roanoke City Planning Commission 215 Church Avenue SW Room 166 Roanoke, Virginia 24011 Ref Rockydale Quarries Dear Members of the Planning Commission, As a long -time resident and business owner in the Roanoke Valley, I am writing to urge your support of the rezoning and road closures needed by Rockydale Quarries for their expansion. Their requests will allow this important resource for our community to double its useful life. Since 1966,1 have lived in Hunting Hills and traveled on Route 220 right past the quarry. In fact, both of my homes in Hunting Hills looked into the quarry! My views of the quarry's canyon -like wall have been lovely and have only added to the enjoyment of my home. 1 also applaud the traffic improvements which Rockydale has included within its proposal. These will enhance the safety of the motoring public along Route 220. Being a business owner in the City, I am especially aware of the importance of Rockydale's products for our building and road industries. Let's keep them supplying Roanoke's construction needs for as long as reasonably possible. I urge your support for their requests. Sincer , 0 n, Presi ent jan it un uc:iap Kohert Mason 540 -342 -4157 p.1 VALLEY CADILLAC- OLDSMOBILE, INC. 2743 FRANKLIN ROAD, S.W. • USED CARS ROANOKE, VIRGINIA 24014 BODY SHOP Oldsmobile (540) 342 -3733 (540) 344 -9274 (540) 982 -6528 January 17, 2005 Roanoke City Planning Commission 215 Church Avenue SW Room 166 Roanoke, Virginia 24011 Ref: Rockydale Quarries Dear Members of the Planning Commission, As a life -long resident of the Roanoke Valley, I ask that you grant the requests filed by Rockydale Quarries being considered by you this week. Unfortunately, I will not be able to attend the public hearing on Thursday, but wanted to urge this action on your part. I live in Hunting Hills, so, I have been "living" with the quarry for most of my life. I have not been negatively impacted by the quarry's activity, but rather appreciate the important role played by the quarry in the economic life of Roanoke I also appreciate how adding a traffic light on Route 220 at the Outback Steakhouse will definitely help the folks who live on that road or use Old Rocky Mount Road to access Route 220. Rockydale's agreement to pay for that traffic signal is consistent with their community- mindedness. Good projects need to be supported. This is a good project and I ask that you allow it to proceed. Sincerely, 1 Karen O'Dell, Vice President January 18, 2005 Roanoke City Planning Commission Municipal Building, Room 162 215 Church Avenue, S.W. Roanoke, Virginia 24011 RE: Rockydale Quarries Rezoning Request Dear Members of the Planning Commission: The Branch Family L.L.C. owns property adjacent to the site which is proposed for the expansion of Rockydale Quarries_ Our office buildings appear to be the closest structures to the proposed expansion. As one of the surrounding property owners, we do not oppose the proposed expansion. Rockydale Quarries has been our neighbor for years, and a good neighbor at that. We have met with representatives of Rockydale Quarries in order to understand the expansion. We believe that the package put together by Rockydale Quarries seems to be a reasonable plan. We appreciate Rockydale's concerns surrounding the expansion of their quarry and understand that their planned expansion should not have a noticeable impact on our property. Very truly you Michael . Branch cc: Rockydale Quarries 4552 Franklin Road, S.W. • Roanoke, Virginia 24014 (540) 774 -1208 (Office) (540) 774 -1359 (Fax) bmc @branchmgt.com Roanoke Neighborhood /Advocates Promoting the Development of World -Class Neighborhoods ROANOKE January 20, 2005 Members: Ladies and gentlemen of the Commission, good afternoon. I rise before you Carl D. Cooper today as Chair of the RNA, a Council appointed committee charged with Choir advocating on behalf of all of Roanoke's neighborhoods. I rise to object to the Rockydale rezoning petitions before you and to ask that the petitions Sandra B. Kelly be tabled for 90 days. Vice Choir John Renick The RNA objects to the petitions before you in particular the petition to secretary modify the Southern Hills Neighborhood Plan. We object for the following reasons. Shirley Bethel Bob Caudle 1) Communication. The RNA consistently and overwhelmingly continues to hear from citizens that the administration and Council of Roanoke do John Griessmoyer not adequately inform and involve citizens in the decision making process. The petitions before you have not been adequately advertised Robin Murphy-Kelso-to citizens so as to give a fair opportunity for citizens to participate and make their views known. The most glaring example is that the Planning Richard Nichols Departments Request for Comments on the petitions arrived at the Althea C. Pilkington Southern Hills Neighborhood Council on December 15, 2004 with a December 20, 2004 deadline for written comment thereby giving the Cheryl D. Ramsey neighborhood organization 5 days to respond. We submit that this is inadequate. Dawn Vineyard 2) Process. The RNA submits that the standard being utilized to determine Krystle Waller adequate notice of proposed changes to the Neighborhood Plan is Earnest C. Wilson, Jr. severely inadequate and attempts to establish a notification precedent without input from the neighborhoods of Roanoke. The Planning Departments position that using the state code requirement of notifying adjoining property owners is sufficient notification of intent to modify a neighborhood plan is strongly opposed by the RNA. Whereas a spot rezoning may only require the notification of adjoining property owners, the modification of a neighborhood plan, we submit, requires the notification of all residents within the area covered by the neighborhood plan to be modified. Additionally, RNA strenuously objects to Planning's intention to permanently link the spot rezoning of any property within the city to a mandated and automatic modification of the neighborhood plan overseeing the property to be rezoned. Noel C Taylor Muncrl)a Building 215 Church Avenue S W Room 162 Roanoke. Virginia 240 11 Phone 540.653 -5210 Fax! 540 - 653.6591 Email neighborhoodS*C, roonoke vo u Ladies and Gentlemen of the Planning Commission January 20, 2005 Page 2 In closing, RNA believes a Neighborhood Plan (NHP) needs to be modified by the entire neighborhood rather than piecemeal by special interests. RNA takes no position on the merits of Rockydale's request. However, because the proposed changes considerably rewrite the neighborhood plan and because neighborhood plans are supposed to be a collaborative effort between the city and residents, RNA requests that the Planning Commission make no decisions on Rockydale requests until Southern Hills residents are given an opportunity to review all proposed changes in conjunction with the community's current neighborhood plan. Enacted and taken together, the cumulative effect of these changes will be to transform the essential focus of the neighborhood from that of one envisioned by the creators of the NHP to that of one pushed by economic special interests that in essence rewrites the neighborhood plan without including the affected residents. Res ectfull ubr1V ed, Carl D. Cooper Chair J RS -31 5380111 C_1 1 1 04 5380121 5380105 ROANOKE COUNTY �I 5390104 5460109 Rockydale Quarries Map #1 ® Subject Parcels (QZoning Districts jf 5390113 RS -3 8012A�1.\ 3380109` s� �O 5370102 1 � O, i 5370103 5370104 i - i i HM j 5370105 _ �b t `y 5370108 t 1` Rockydale Quarries Map #2 ii Subject Parcels Q Zoning Districts 4530101 MIX 5390202 HIM RS-3 4530107 4530108 0 '0, %00 4530102 4530204 4-LL MOUNTAIN PKWy JQv RS-3 4530207 5390204 5370114 Text of remarks by Carl D. Cooper speaking to the Planning Commission on January 20, 2004 on the matter of Rockydale Quarry Rezoning Petition. Ladies and gentlemen of the Commission, good afternoon. I rise before you today as Chair of the RNA, a Council appointed committee charged with advocating on behalf of all of Roanoke's neighborhoods. I rise to object to the Rockydale rezoning petitions before you and to ask that the petitions be tabled for 90 days. The RNA objects to the petitions before you in particular the petition to modify the Southern Hills Neighborhood Plan. We object for the following reasons. 1) Communication. The RNA consistently and overwhelmingly continues to hear from citizens that the administration and Council of Roanoke do not adequately inform and involve citizens in the decision making process. The petitions before you have not been adequately advertised to citizens so as to give a fair opportunity for citizens to participate and make their views known. The most glaring example is that the Planning Departments Request for Comments on the petitions arrived at the Southern Hills Neighborhood Council on December 15, 2004 with a December 20, 2004 deadline for written comment thereby giving the neighborhood organization 5 days to respond. We submit that this is inadequate. 2) Process. The RNA submits that the standard being utilized to determine adequate notice of proposed changes to the Neighborhood Plan is severely inadequate and attempts to establish a notification precedent without input from the neighborhoods of Roanoke. The Planning Departments position that using the state code requirement of notifying adjoining property owners is sufficient notification of intent to modify a neighborhood plan is strongly opposed by the RNA Whereas a spot rezoning may only require the notification of adjoining property owners, the modification of a neighborhood plan, we submit, requires the notification of all residents within the area covered by the neighborhood plan to be modified. Additionally, RNA strenuously objects to Planning's intention to permanently link the spot rezoning of any property within the city to a mandated and automatic modification of the neighborhood plan overseeing the property to be rezoned. In closing, RNA believes a Neighborhood Plan (NHP) needs to be modified by the entire neighborhood rather than piecemeal by special interests. RNA takes no position on the merits of Rockydale's request. However, because the proposed changes considerably rewrite the neighborhood plan and because neighborhood plans are supposed to be a collaborative effort between the city and residents, RNA requests that the Planning Commission make no decisions on Rockydale requests until Southern Hills residents are given an opportunity to review all proposed changes in conjunction with the community's current neighborhood plan. Enacted and taken together, the cumulative effect of these changes will be to transform the essential focus of the neighborhood from that of one envisioned by the creators of its NHP to that of one pushed by economic special interests that in essence rewrites the neighborhood plan without including the affected residents. so CITY OF ROANOKE �s OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 i Romw1ce,Yugi "24011 -1536 ` Telephone: (540) 853 -2541 Fax: (540) 853 -1145 MARY F. PARKER, CMC E -mail: clerk @ci.roanoke.va.us City Clerk February 9, 2005 Blair H. Northen, Jr. Consulting Engineer Plantation Pipe Line Company 2901 Woodwin Road Doraville, Georgia 30360 Dear Mr. Northen: STEPHANIE M. MOON, CMC Deputy City Clerk SHEILA N. HARTMAN Assistant City Clerk 1 wish to acknowledge receipt of your communication under date of February 4, 2005, addressed to the Members of Roanoke City Council with regard to the proposed rezoning and expansion of Rockydale Quarries Corporation. Please be assured that a copy of your communication has been forwarded to the Members of Council and to the City Manager for their information. With kindest regards, I am Sincerely, / '—/. / Mary F. Parker, CMC City Clerk MFP:ew pc: The Honorable Mayor and Members of the Roanoke City Council Martha P. Franklin, Secretary, City Planning Commission PLANTATION PIPE LINE COMPANY SERVING THE SOUTHEAST SINCE 1940 February 4, 2005 10.2.2.3.22, Sect 14 -B., ROW 11 &12, RK -Exxon Roanoke County, Virginia Rockydale Quarry Expansion PPL Co. R/W Conflict Mayor and Members of Roanoke City Council C/o Mary F Parker, City Clerk Municipal Building, Room 456 215 Church Avenue, S.W. Roanoke, Virginia 24011 Representatives from Plantation Pipe Line Company attended the rezoning hearing on January 20, 2005 for the expansion of the Rockydale stone quarry in Roanoke Virginia. During this meeting they voiced some concern for the integrity of our eight inch high pressure petroleum products pipeline that is within the area of the proposed expansion. Kenny Baliles, Plantation's local representative and I met with Mr. David Willis at the quarry on Tuesday, February 1, 2005 to review the expansion plans and to discuss pipeline safety issues. We also visited the proposed construction area and discussed the possible impacts of their operations on Plantation's pipeline. As a result of this meeting and review of the proposed plans, Plantation is confident that the quarry expansion will have no negative impact upon our operations or the integrity of the pipeline. We will closely monitor the work as it progresses and the quarry owners have agreed to keep Plantation informed of any changes in their plans. We also plan to monitor the blasting operation once it commences to insure there is no detrimental impact on our facilities. Plantation has no objection to the project as proposed. If additional information is required, please contact me at (770) 751 -4109 or E -Mail Blair—Northen@KingerMorgan.com. Respectfully, Blair H Northen, Jr., P.E. Consulting Engineer 2901 WOODWIN ROAD, DORAVILLE, GEORGIA 30360 L.Y. GROVE, CHAIRMAN Contracting Enterprises Incorporated 2003 RUSSELL AVE., S.W. P.O. BOX 13725 ROANOKE. VIRGINIA 24036 PHONE 540 -342 -3175 • FAX 540 -342 -3177 www.cei - rw.com February 16,2005 Mayor and Members of Roanoke City Council c/o Mary F. Parker, City Clerk Municipal Building, Room 456 215 Church Avenue, S.W. Roanoke, VA 24011 Lady and Gentlemen: This is to respectfully ask for your support of Rockydale Quarries request to expand the area of their operation. Specifically, while asking for this approval, there are a number of positive results that will affect Roanoke City and the entire valley: Insure a very positive tax base for an additional twenty years Continue employment for 52 persons and add others as needed Continue employing sub - contractors and contract haulers No cost to the city in tax exemptions, etc. for this expansion No use of services— water, sewer, trash pick -up , etc. Ten acres reserved for conservation Rockydale is owned by the Willis family who have lived in the city since the early 1900's and have operated the quarry for the past seventy -seven years. Also they have been involved in the growth and development of our valley this entire time. As a person who has run a business in Roanoke City for over fifty years, I think this request is very positive and will help all of us by supporting our existing businesses and provide for further growth in economic development. Thank you, X A Lucian Y. Grove ■ M FRALIN AND WALDRON, INC. February 15, 2005 Mayor and Members of Roanoke City Council c/o Mary F. Parker, City Clerk Municipal building, Room 456 215 Church Avenue, S.W. Roanoke, Va. 24011 Re: ROCKYDALE QUARRY PETPTION FOR REZONING 50 ADDITIONAL ACRES TO HEAVY MANUFACTURING Dear Honorable Mayor Nelson and City Counsel Members: I am the President of Fralin & Waldron, Inc., and am writing in support of the above - referenced rezoning request, submitted by Rockydale Quart'. Rockydale has been a long standing commercial entity in the Roanoke Valley for 77 years, and has done business with Fralin & Waldron, Inc. since our inception in 1962. They have always been hard working, efficient, courteous and competitive in the market. Mining of aggregate is essential and inevitable to all construction activities, and this rezoning affords the opportunity to extend the life of a well run facility, which will in turn provide a continued tax base to Roanoke City while not requiring any expenditure of City tax dollars. Not to mention that extending the life of Rockydale's Roanoke location is a good and practical land and resource conservation measure. I encourage you to approve this request for the betterment of a well respected business, as well as a benefit to the Roanoke area. Thank you. Sincerely, 1 Andrew C. Kelder use President ACK/nlro Cc: David Willis P.O. Box 20069 • 2917 PENN FOREST BOULEVARD, S.W. • ROANOKE, VIRGINLI 24018 -0503 • TELEPHONE 540 -774 -4415 • FAx 540- 774 -4582 :, RECEIVED FEB 17' 2005 MAYOR'S OFFICE February 16, 2005 Hon. C. Nelson Harris, Mayor and Members of City Council CITY OF ROANOKE 452 Municipal Building 215 W. Church Avenue, SW Roanoke, VA 24011 Re: Rockydale Quarries Corporation Dear Mayor Harris and Members of City Council: 9020 Quioccasin Road Suite J Richmond, VA 23229 1 write this letter as the principal owner of The Summit at Roanoke Apartments, a quality apartment complex located in the City of Roanoke immediately adjacent to a portion of the property which Rockydale Quarries Corporation is seeking to have rezoned. I write this letter with some trepidation, but I feel it is necessary in light of the proceedings which have taken place in Rockydale Quarries' application process This letter is being delivered prior to the City Council meeting, as we will not be able to have representatives available at the City Council meeting to make a presentation. Rockydale's applications were filed with the City of Roanoke on December 2, 2004. 1 received notice of the filing of the application through counsel shortly thereafter. i had retained counsel approximately a year ago, after having been made aware of Rockydale's intentions. Rockydale did provide to me two letters, one dated February 21, 2003 and one dated October 24, 2004, in which they advised that they were developing plans for expansion of the quarry operation and offering to meet with me to discuss the plans. At that point, I felt that it was not necessary to meet with them unless and until the plan had been finally developed and presented. As an individual with some experience in ownership and development of property, I understand that plans are changed constantly until final submission. Thus, until Rockydale's plans were finalized, I did not feel it imperative to meet with them to discuss the same. However, I felt that once the plans were submitted, I should be afforded an opportunity, as an adjoining property owner, to review the proposal and have professionals review the same. Thus, once the plan was finally presented, my counsel contacted counsel for Rockydale and requested that the matter be deferred to afford me an opportunity to hire appropriate experts to review Rockydale's proposal. Rockydale responded that they would not continue the matter before the Planning Commission and felt that it was imperative to proceed immediately. The matter was heard by the Planning Commission at its meeting on January 20, 2005. Counsel appeared on my behalf and made an oral presentation in addition to providing a letter dated January 13, 2005 summarizing my request for a continuance. A copy of that letter is attached hereto. In addition to my request for a continuance, other adjoining property owners, as well as three citizen groups and the owner of the pipeline crossing the Rockydale property, appeared before the Planning Commission and requested that the matter be continued to give them an opportunity to review the proposal. The neighborhood groups indicated that they were not aware of the entire proposal until several days before the Planning Commission meeting and they had no opportunity to review and study the submission. The adjoining property owners indicated likewise. The owner of the gas pipeline indicated that they were not aware of the rezoning request until several days before the Planning Commission meeting and they further asked for a continuance in order to evaluate the potential impact of Rockydale's request on the pipeline. Counsel for Rockydale provided a letter to the Planning Commission dated January 20, 2005 stating that the owner of The Summit at Roanoke met with Rockydale representatives approximately two years ago and discussed Rockydale's expansion plans. The letter further states that Rockydale made offers to meet with me on several occasions. However, as stated above, it was my opinion that until the final proposal had been put together, any such meeting would not be of any benefit unless and until the final plan was presented. In this case, after two years of developing the proposal, Rockydale presented the final plan and then asked the Planning Commission to act within forty -five days. This simply did not give me or others potentially affected an opportunity to reasonably evaluate the plan. My reasons for the request for a continuance were set forth in the January 13, 2005 letter, attached hereto, and those reasons have not changed. We have made continued efforts to retain an engineer who would review the plan but, as a result of the Planning Commission's brusque action in brushing off our request for a continuance, no engineer could adequately review the plan within the timeframe allowed. Under the circumstances, I do not think that my request for a continuance was in any form inappropriate. In fact, I have been advised by my representatives that the matter immediately prior to the Rockydale issue on the Planning Commission agenda on December 20, 2004, was continued as a result of several issues which, in my opinion, are in no way more important as the potential issues raised by Rockydale's application. My representatives advise me that the Planning Commission seemed intent on proceeding ahead and approved Rockydale's request in spite of my request for a continuance, the request of an adjoining property owner, the request of three neighborhood civic associations, and the request of the pipeline company. All of those involved have issues that need to be reviewed and developed. A forty-five day period from the time of the filing of the application until the Planning Commission meeting, especially with the Christmas and New Year holidays involved, simply did not afford a reasonable opportunity for me, and the others who had questions, to investigate the matter. I am not necessarily opposed to Rockydale's application. I simply want to ensure what impacts it will have on my property. My major concerns are the impacts that the proposed development will have in the way as to damage of my property as a result of noise, dust and physical damage to the structures themselves. Tenants at the Summit have called 911 on at least one occasion as a result of blasting which the tenant thought was an earthquake. My maintenance man was on the roof of one of the buildings on another occasion when blasting occurred and it almost knocked him off of the roof. There have been other occasions when the blasting has caused concern among the residents. However, a review of the City Staff Report finds that the Staff is relying on the studies prepared by the Petitioner and has done little if any independent investigation of the situation. In a zoning matter which has the significant impacts on properties which this rezoning has, it would appear to me that it would be beneficial and imperative for the City to address those issues to ensure that no impact will occur. The net effect to me is that the rezoning may very well significantly affect my ability to rent apartments adjacent to the subject property. This is especially true if any of my concerns relating to noise, dust and physical damage as a result of blasting turn out to be true. I do not believe that the City Staff adequately investigated these facts. A review of the Staff Report, I think, supports my position in that there is no indication that the City has reviewed the matter independently of Rockydale's studies. If damage occurs to my property, I will certainly look to hold someone accountable for the damage. That is not what I desire. I would much rather make sure before the rezoning takes place so that we would not be trying to rectify a problem, but ensuring that no problem exists. I would, therefore, request that the matter be deferred by City Council and /or sent back to the Planning Commission for further consideration in order to afford me and the others who have questions regarding this issue to do further research and study. This is a development that will have significant impact on the adjoining properties for an extended period of time. I do not think that our request for a sixty -day deferral /continuance in order to evaluate those potential impacts on the adjoining properties is unreasonable. I have a significant investment in the apartment complex and I want to ensure that Rockydale's proposal will cause no damage to my property. An independent evaluation of Rockydale's request does seem to be appropriate and it would further seem to be necessary in order for the City to determine from an independent source that there will be no negative impact on adjoining properties from this development. Therefore, I would once again request that the matter be deferred and /or returned to the Planning Commission in order to allow me and the others involved to do the necessary investigation to ensure that our properties will not be negatively impacted by the Rockydale proposal. In my opinion, that is one of the necessary criteria in any rezoning application and I humbly request that I be afforded this opportunity. Sincerely, i Arthur Havens pc: Maryellen F. Goodlatte, Esq. Glenn Feldman Darby & Goodlatte P. O. Box 2887 Roanoke, VA 24001 LAw OFFICES OSTERHOUDT, PRILLAMAN, MATT, HELSCHER, Edward A. Natt Please reply to: P. Q. Box 20487 Roanoke. VA 24018 Direct: (540) 725 -8180 Fax: (540) 774-0961 E -mail: enattQopnlaw.com YOST, MAXWELL & FERGUSON, PLC 3140 CHAPARRAL DBIVE, SUITE 200 -C HAND DELIVERED Chairman and Members of the Planning Commission CITY OF ROANOKE 166 Municipal Building 215 Church Avenue, SW Roanoke, VA 24011 ROANOKE, VIRGI VIA 24018-4-370 (540) 989 -0000 FAX (540) 772 -0126 January 13, 2005 SALEM. VIRGINIA 24153 P. U. Box _Tu 103 N. COLO:ADO STREET (3401 3a 0.2.140 FAX (540) 3aO -Q-300 RECEIVED .INS'.' 1 3 22495 WY Or ROANOKE PLANNING BUILDING AND DEVELOPMENT Re: Application of Rockydale Quarries Corporation Dear Chairman and Members: Our firm has been retained by The Summit at Roanoke Apartments, LLC, the owner of property adjacent to the property which is the subject of the above rezoning request, to represent their interests in this rezoning request. It is my understanding that Rockydale filed two Applications with the City of Roanoke on December 2, 2004. The first request was to rezone a number of parcels of land to HM (Heavy Manufacturing District) and RA (Residential Agricultural District). The second request was to vacate, discontinue and close certain streets within the City. My client is an adjoining property owner to Rockydale. The purpose of this letter is to respectfully request that the matter be continued for a period of sixty (60) days. I will outline in this letter what has transpired prior to and since the filing of the Zoning Application, as well as the reasons for this continuance request. I would respectfully ask that this request be granted. Prior to the filing of the Application, representatives of Rockydale had, over a period of time, let it be known to my client that they were considering the filing of an Application for rezoning in order to expand the quarry. They offered to meet with my client and explain the proposal to them. My client's feeling, at that time, was that it was seriously concerned about the request but, until the details of the request were actually set out, meetings to discuss the rezoning request would not be beneficial. I think it is fair to say that my client was and still is seriously concerned about the proposal but, Chairman and Members -f the Planning Commission CITY OF ROANOKE January 13, 2005 Page 2 of 4 until the details were set forth, would not be able to appropriately evaluate the situation and express its concerns. Thus, no formal meetings were held. Shortly after December 2, 2004, we learned of the filing of the Zoning Application. I obtained copies of the Application from the City of Roanoke. I contacted Maryellen Goodlatte, counsel for Rockydale, to discuss the matter with her. She offered an opportunity for her client to sit down with my client and explain its proposal. At that point, my client's concern was to determine what effect the proposed rezoning would have on its property. I advised them that they needed to obtain an expert in order to evaluate the specific proposal in order to be able to respond to issues and concerns relating to the rezoning which my client had, such as noise, dust and potential damage to their property based upon the operations of Rockydale. My client then attempted to locate, through Civil Engineers, some qualified expert in order to review and evaluate the Rockydale proposal. We have contacted various entities in Virginia, North Carolina, West Virginia and Ohio in order to attempt to employ an expert. All of our efforts have been unsuccessful. The impression we got from each of these contacts was that they would not want to get involved in evaluating such a project on behalf of the adjoining property owners because of their relationship with quarry operations throughout the region. All of our efforts to secure an expert to properly evaluate this situation have met with no success. I then contacted Maryellen Goodlatte and requested that she contact Rockydale to see if Rockydale would be willing to continue the matter for sixty (60) days so that my clients could continue in their efforts to locate an expert to properly evaluate the proposal. Ms. Goodlatte contacted her client and then advised me that her client would not voluntarily agree to a continuance for this purpose. Thus, my clients have no other option but to specifically request that the Planning Commission grant the continuance. As the Members of the Planning Commission know, I frequently represent petitioners for rezoning within the City. I know, from past history, that petitioners want to expeditiously proceed with their rezoning requests and do not like to accept the possibility of a continuance. However, I also fully acknowledge that the Planning staff and the Planning Commission have, on many occasions, requested or approved continuances in order for all of the facts to be developed and presented before the Commission so that the Commission and City Council may make an informed decision. 1 understand and acknowledge that it is very easy for someone to appear before the Planning Commission and say that they don't like a specific project and that it will have a negative and an adverse impact on their property. We could certainly do that in this case, but the request for a continuance is so that my client can attempt to find someone to properly evaluate the proposal on our behalf. Thus, we would be able to Chairman and MemberF -f the Planning Commission CITY OF ROANOKE January 13, 2005 Page 3 of 4 appear before the Commission and City Council and give specific details as to our objections (if any). This seems to be a fair and equitable proposal in order to ensure that all of the facts are properly presented to the Planning Commission; not just the facts as presented by Rockydale. Our expert, if are able to find one, may indicate that there would be negative impacts or there may not be negative impacts to my client's property. We would simply like that opportunity. I realize that Rockydale is a very important asset to the City_ of Roanoke. It has been a long - standing corporate entity and has provided many benefits to the City. However, my client has developed an apartment complex of two hundred fifty units with an assessed value of $10,500,000.00. This is a significant piece of property in the City of Roanoke. As an adjoining property owner, my client obviously has the right to be concerned about the effects of a rezoning of the adjoining parcel of land, no matter who the owner of that property may be. I certainly understand and respect Rockydale's desire to go forward. However, Rockydale has been, according to my clients, developing this project for a period of several years. Thus, it does not appear to me that a 60-day continuance would adversely affect Rockydale when, in fact, this proposal would provide for the use of the quart' for a period well in excess of twenty (20) years. The 60-day period would afford my client the continued opportunity to find an expert who could review the physical aspects of Rockydale's proposal and supply factual information as to whether or not it has an adverse effect, and to what extent, on my client's property. My client would agree that if we cannot find an expert who can provide a report within the 60 -day period, we would request no further continuances and we would simply have to go forward with whatever information we can find on our own in that time period. We have had the specific proposal before us for only approximately forty (40) days. That includes the Christmas and holiday season when many people are not available. In light of the City's policy to try and get all of the relevant information before it and afford all persons an opportunity to present their case (with appropriate documentation and evidence), the request for the 60 -day continuance is in order. Unfortunately, I will be out of town on the date of the Planning Commission meeting and will not be available. However, one of my associates will be present at the meeting in order to further explain this request for a continuance. I would hope that the Planning Commission, in the sense of providing everyone an opportunity to present facts, would grant this request for a continuance. Chairman and Members 'f the Planning Commission CITY OF ROANOKE January 13, 2005 Page 4 of 4 Respectfully, OSTERHOUDT, PRILLAMAN, NATT, HELSCHER, YOST, MAXWELL & FERGUSON, P.L.C. fACXJ a (\ vqt- Edward A. Natt EAN /csb pc: Maryellen F. Goodlatte, 6sq. Glenn Feldman Darby & Goodlatte P. 0. Box 2887 Roanoke, VA 24001 pc: Mr. Eric Humphrey Summit at Roanoke 4500 Franklin Road Roanoke, VA 24014 The Roanoke Times Roanoke, Virginia Affidavit of Publication The Roanoke Times -- - - - - - - - - - - -- - - - - - - - - - GLENN, FELDMANN, DAR PO BOX 2887 ATTN: MARYELLEN GOOD ROANOKE VA 24001 l NrIRE1FlMlICIF I r � h' M1f ONIE�It REFERENCE: 80025065 05043027 State of Virginia City of Roanoke NOTICEOFPUBLICHEARIN T, (the undersigned) an authorized representative of the Times -World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: City /County of Roanoke, Commonwealth /State of V'r inia. S%.orn and subscribed before me this day of February 2005. Witness my hand and fic' 1 seal. 9i q.4 otary P lic My ommisCn ex _ M W__ PUBLISFED ON: 02/04 02/11 TOTAL COST: 364.32 FILED ON: 02 11/05 r Authorize Signature: _______ �L� —__ 3I I {E I -- - - - + - - - - Punamal to the provisions of Article VII of Chapter 30.1. Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Nearing on Tuesday. February 22, 2005, at 7:00 W, in the Council Chamber In the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., on the question of rezoning tram RS -1, Residential Single Family District, RS -3, Residential Single Family District, and C-1, Office Dlstelot, to NM, Heavy Manufacturing DlstrK and rezoning from HM, Heavy Manufacturing District, to RA, RoMentisl Agricultural District, su act to eerfaln proffers, the following pie: Those 02.4277 acre, more or less, consisting of 15 tracts 101. land FnnkI R.. ,014 oekY Mount Road, 1l/el4ome Valley Read and man IMnkls Official Tat NW. 11=195, 5390107,539Qi05, 8380123, 531 110. 5380128, 83 0110, 5390117, $394109, s390108, 5390106, S390108,4834902, 4630203, And 463QY08 A copyt� of this projOastis available for liubllc Inspu tlon i,, the Office of the Clttyy Clerk, Room 456, Monte Building. All parties In Interest may appear on the above date and be heard on the quesdo$L If you are a parson with a disability who moods accommodations for this public haarlot Contact the City Clark's Office, 853.2541, by Thursday, February 17,11106. GIVEN under my hand this 2bd day of FoWunry, 2005. Mary F. Parker, City CNrk. - SO -43- - - - - - - - - - - - - - - - - - Billing Services Representative v ti NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Tuesday, February 22, 2005, at 7:00 p.m., in the Council Chamber in the Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., on the question of rezoning from RS -1, Residential Single Family District, RS -3, Residential Single Family District, and C -1, Office District, to HM, Heavy Manufacturing District, and rezoning from HM, Heavy Manufacturing District, to RA, Residential Agricultural District, subject to certain proffers, the following properties: Those 62.4277 acres, more or less, consisting of 15 tracts of land located along Franklin Road, Old Rocky Mount Road, Welcome Valley Road and Van Winkle Road, S.W., and bearing Official Tax Nos. 5380106, 5380107, 5380108, 5380123,5380110,5380125,5390110 ,5390117,5390109,5390108, 5390106, 5390105, 4530202, 4530203, and 4530205. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. If you are a person with a disability who needs accommodations for this public hearing, contact the City Clerk's Office, 853 -2541, by Thursday, February 17, 2005. GIVEN under my hand this 2nd day of February , 2005. K.INOTICEC WRF7n-ROrKVnAr F n71ns rVV' Mary F. Parker, City Clerk. Notice to Publisher: Publish in the Roanoke Times once on Friday, February 4, 2005 and Friday, February 11, 2005. Send affidavit to: Mary F. Parker, City Clerk 215 Church Avenue, S. W. Roanoke, Virginia 24011 (540) 853 -2541 Send bill to: Maryellen F. Goodlatte, Esquire Glenn, Feldmann, Darby & Goodlatte P. O. Box 2887 Roanoke, Virginia 24001 -2887 (540) 224 -8018 ZONING DISTRICT MAP 4209 8r 4229 Welcome Valley Road SE, 0 Van Winkle Road SW, and 4628 Old Rocky Mount Road SW Official Tax Parcels: 5390115, 5390113, 5390105, and 5390106 C2Area to be Rezoned Zoning AD: Airport Dev - CG: Commercial - General - CLS: Commercial -Large Site CN: Commercial- Neighborhood - D: Downtown - 1 -1: Light Industrial - 1 -2: Heavy Industrial IN: Institutional OINPUD: Institutional Planned Unit Dev - IPUD: Industrial Planned Unit Dev MX: Mixed Use O MXPUD: Mixed Use Planned Unit Dev R -12: Res Single - Family R -3: Res Single - Family R -5: Res Single - Family R -7: Res Single - Family RA: Res - Agricultural RM -1: Res Mixed Density RM -2: Res Mixed Density Ift RMF: Res Multifamily ROS: Recreation and Open Space _ UF: Urban Flex Conditional Zoning AN W E + 0 100 200 Feet FFFCVVV//// s CITY OF ROANOKE - PDB Attn Tina Carr STEPHANIE MOON, CITY CLERK 215 CHURCH AVE, SW, SUITE 456 ROANOKE, VA 24011 Date 10/17/2019 Category Legal Notices The Roanoke Times Roanoke, Virginia Affidavit of Publication Description Ad Size PUBLIC HEARING NOTICE Any public hearings advertised he 1 x 118 L Publisher of the Roanoke Times Account Number 6011439 Date October 08, 2019 I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE An was published in said newspapers on the following dates: 10/01,10/08/2019 The First insertion being given ... 10/01/2019 Newspaper reference: 0001005954 `l Billing Representative Sworn to and subscribed before me this Tuesday, October 8, 2019 v — Notary Public State of Virginia Sharon R Carsten NOTARY PUBLIC City /County of Roanoke Commonwealth of Virginia My Commission expires Notary Registration Number 329549 u Y 021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Tcial Cost 1,146.16 PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in Planning, Building, & Development, first floor, Room 170, 215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold a public hearing on October 14, 2019, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters: Trustees of New Hope Christian Church request to repeal all conditions proffered as part of a previous rezoning on property located at 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390105 and 5390106, respectively; rezone 4209 Welcome Valley Road, S.E., 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390115, 5390105, and 5390106, respectively, from R -5, Residential Single - Family District, and I- 2, Heavy Industrial District, with conditions, to INPUD, Institutional Planned Unit Development; and to amend the PUD plan for 4229 Welcome Valley Road, S.E., Official Tax Map No. 5390113, currently zoned INPUD, Institutional Planned Unit Development District. The conditions proposed for repeal on 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390105 and 5390106, respectively, previously adopted through enactment of Ordinance No. 36980 - 022205, relate to development plans dated July 26, 2004, and November 22, 2004; use of the property; establishment of a conservation easement; exclusion of permanent processing equipment on the property; limits concerning times and days of blasting operations and blasting ground vibration; landscape requirements, including screening berms; and the location of a wheel wash station. The use classes permitted in INPUD include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional, and community facilities; transportation; utility; agricultural; and accessory, with no maximum density or floor area ratio. The comprehensive plan designates the property for single family residential use. The proposed use is place of worship. Yousef Alamouri requests to rezone property located at 3805 Melrose Avenue, N.W., Official Tax Map No. 2761516, from IN, Institutional District, to CN, Commercial- Neighborhood District. The land use categories permitted in the CN District include residential; accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional, and community facilities; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,000 square feet of lot area and a maximum floor area ratio of 5.0. The comprehensive plan designates the property for commercial use. The proposed use of the property is retail sales establishment. Tina M. Carr, Secretary, City Planning Commission City Council will hold public hearings on the aforesaid matters on October 21, 2019, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any person with a disability requiring any special accommodation to attend or participate in the public hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled public hearings. Stephanie M. Moon Reynolds, MMC, City Clerk (1005954) '19 OCT -10 PM 3 : 57 J PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in Planning, Building, & Development, first floor, Room 170,215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will holdaa public hears consider the following matters: , at 1:30 p.m., or as soon thereafter as the matters may be h e , Trustees of New Hope Christian Church request to repeal all previous rezoning on property located at 0 Van Winkle Road S W, and 46 8 0 d Rocky Mount Road, S.W., Official Tax Map Nos. 5390105 and 5390106, respectively; rezone 4209 Welcome Valley Road, S.E., 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390115, 5390105, and 5390106, respectively, from R -5, Residential Single - Family District, and I -2, Heavy Industrial District, wi1an hcford4229sWel Welcome V alley1Ro ad, S.E., Planned Unit Development; and to amend the PUD p Official Tax Map No. 5390113, currently zoned INPUD, an Winkle Road, S.W., and 4628 Old Rocky District. The conditions proposed for repeal on 0 8 Old Mount Road, S.W., Official Tax Map Nos. 5390105 and 5390106, respectively, previously adopted through enactment of Ordinance No. 36980 - 022205, relate to development plans dated July 26, 2004, and November 22, 2004; use of the property; establishment of a conservation easement; exclusion of permanent processing equipment on the property; limits concerning times and days of blasting operations and blasting ground vibration; landscape requirements, including screening berms; and the location of a wheel wash station. The use classes permitted in INPUD include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional, and community facilities; transportation; utility; agricultural; and accessory, with no maximum density or floor area ratio. The comprehensive plan designates the property for single family residential use. The proposed use is place of worship. Yousef Alamouri requests to rezone property located at 3805 Melrose Avenue, N.W., Official Tax Map No. 27615169 from IN, Institutional District, to CN, Commercial- Neighborhood District. The land use categories permitted in the CN District include residential; public, accommodations and group living; commercial; industrial; assembly and entertainment; p institutional, and community facilities; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,000 square feet of lot area and a maximum floor area ratio of 5.0. The comprehensive plan designates the property for commercial use. The proposed use of the property is retail sales establishment. Tina M. Carr, Secretary, City Planning Commission City Council will hold public hearings on the aforesaid matters on October 21, 2019, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any person with a disability requiring any special accommodation to attend or participate in the public hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled public hearings. Stephanie M. Moon Reynolds, MMC, City Clerk Please publish in newspaper on Tuesday, October 1, 2019, and Tuesday, October 8, 2019. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Planning Commission Planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853 -1730 tina carr 2iroanokeva.aov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkC roanokeva.gov CECELIA F. MCCOY, CMC Deputy City Clerk October 3, 2019 CECELIA T. WEBB, CMC Assistant Deputy City Clerk Simon Rutrough Parker Design Group, Inc. 2122 Carolina Avenue, S. W. Roanoke Virginia 24014 Dear Mr. Rutrough: A public hearing has been advertised to be heard by the City Planning Commission on Monday, October 14, at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of the Trustees of New Hope Christian Church to repeal all conditions proffered as part of a previous rezoning on property located at 0 Van Winkle Road, S. W., and 4628 Old Rocky Mount Road, S. W., respectively; rezone 4209 Welcome Valley Road, S. E., 0 Van Winkle Road, S. W., and 4628 Old Rocky Mount Road, S. W., respectively, from Residential Single - Family District and Heavy Industrial District, with conditions, to Institutional Planned Unit Development; and to amend the Planned Unit Development Plan for 4229 Welcome Valley Road, S. E., currently zoned Institutional Planned Unit Development District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, October 21 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, October 14. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, r rh• Stephanie M. Moon Reyno , M City Clerk Enclosure c: Trustees of New Hope Christian Church, c/o Terry L. Vandelinde, Trustee, 4229 Welcome Valley Road, S. W., Roanoke, Virginia 24014 STEPHANIE M. MOON REYNOLDS, MMC Citv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov Welcome Valley Realty, LLC Rockydale Quarries Corporation Ladies and Gentlemen: October 3, 2019 CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk Appalachian Power Company Downtown Holdings, LLC A public hearing has been advertised to be heard by the City Planning Commission on Monday, October 14 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding a request of the Trustees of New Hope Christian Church to repeal all conditions proffered as part of a previous rezoning on property located at 0 Van Winkle Road, S. W., and 4628 Old Rocky Mount Road, S. W., respectively; rezone 4209 Welcome Valley Road, S. E., 0 Van Winkle Road, S. W., and 4628 Old Rocky Mount Road, S. W., respectively, from Residential Single - Family District and Heavy Industrial District, with conditions, to Institutional Planned Unit Development; and to amend the Planned Unit Development Plan for 4229 Welcome Valley Road, S. E., currently zoned Institutional Planned Unit Development District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, October 21 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on October 14. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, QL Yi1, pvr o Stephanie M. Moon olds, MC City Clerk Enclosure Department of Planning, Building and Development Room 170, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Filing Date: 29 July 2019 Submittal Number: [Original Application ❑ Rezoning, Not Otherwise Listed ❑ Rezoning, Conditional ❑✓ Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District Click Here to Print ✓❑ Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Address: 14209 & 4229 Welcome Valley Road, 0 Van Winkle Road SW, & 4268 Old Mount Road SW Official Tax No(s).: 5390115, 5390113, 5390105, & 5390106 Existing 5390115: R -5 ❑✓ Without Conditions Ordinance I -2(c) Zoning: 5390113: INPUD 0 With Conditions No(s). (if ( #36980- 022205) 5390105 & 5390106:1-2 (c) ❑✓ Planned Unit Development applicable): Requested INPUD, Institutional Planned Unit E] Without Conditions Proposed Place of Worship Zoning: Development ❑ With Conditions Land Use: ❑✓ Planned Unit Development Name: Trustees of New Hope Christian Church Phone Number: (540)774 - '567 mail: L loffice@newhoperoanoke.com Name: Phone Number: Address: E -mail: Applicant's Signature f • Name: Parker Design Group, Inc. C/O Simon Rutrough Phone Number: (540)387 -1153 Address: 12122 Carolina Avenue SW Agent's Signature E -mail: sutrough@parkerdg.com Zoning Amendment ❑✓ Completed application form and checklist. ❑✓ Written narrative explaining the reason for the request. ❑ Metes and bounds description, if applicable. ❑✓ Written proffers to be amended. See the City's Guide to Proffered Conditions. [Z] Traffic impact analysis. ❑ Concept plan. ❑✓ Proffered conditions, if applicable. ❑ Required fee. *An electronic copy of this application and checklist can be found at www. roanokeva .gov /planningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. INIERACiIUE DESIGN parker DESIGN GROUP TABLE OF CONTENTS TABLE OF CONTENTS SECTION 1: ZONING AMENDMENT REQUEST NARRATIVE ................................. ............................... 1 SECTION 2: PROPOSED LAND USE ...................................................................... ............................... 3 SECTION 3: LEGAL DESCRIPTIONS ...................................................................... ............................... 4 SECTION4: PROFFERS ......................................................................................... ............................... 5 SECTION5: EXHIBITS ........................................................................................... ............................... 6 Turn Lane Warrant Analysis & Trip Generation Calculations ........... ............................... 1 SECTION1: Introduction ..................................................................................... ............................... 2 SECTION 2: Existing Conditions ........................................................................... ............................... 2 SECTION 3: Analysis and Results ......................................................................... ............................... 3 SECTION4: Conclusion ....................................................................................... ............................... 5 SECTION 1: Zoning Amendment Request Narrative The Trustees of New Hope Christian Church (NHCC) are requesting a multi -part zoning request for their future addition. Currently the City of Roanoke Tax Map Parcels 5390105, 5390106, 5390113, and 5390115 are I -2(c) (Heavy Industrial Conditional — Ordinance #36980 - 022205), I- 2, INPUD (Institutional Planned Unit Development District), and R -5 (Residential Single - Family) respectively. In order to establish dimension regulations and conditions by the applicant, it is requested the parcels to be rezoned from their respective zones to INPUD. Parcel 5390113 originally zoned RS -3 (Residential Single- Family District) was rezoned as INPUD as a result of new zoning ordinances of Vision 2001 -2020 on adopted December 5, 2005. This rezoning occurred without the benefit of a development plan. In order to establish district standards and facilitate the growth of NHCC, the aforementioned parcels are to be rezoned and conform to the standards established development plan. New Hope Christian Church is an independent, nondenominational church affiliated with the Christian Churches /Church of Christ that provides the community with three main services on Sunday as well as ministries, life groups, Sunday studies, and other group activities throughout the week. Situated near the Southern Hills Region of the City of Roanoke, NHCC provides a community for the young, students, and adults alike. Unlike the densely church populated downtown, the location of NHCC serves an area of the City of Roanoke with limited church options. The attached (Figure 1) shows the existing conditions of the site. The parcels are bounded by the Rockydale Quarry zoned I -2 (c), subdivision zoned R -7 (Residential Single - Family), AEP facilities zoned ROS (Recreation and Open Space). The existing main building is ±7375 ft' and accommodates ±150 seats with the auxiliary buildings providing offices, residence, and classrooms currently. The site currently has five access points with two of those access points circulating traffic to the main building. As New Hope's community continues to grow, it is planned to expand its facilities and improve the current site as seen in Concept Master Plan (Figure 3). The planned additions include the following: removal of existing buildings for parking improvements /additions, erecting a new sanctuary, entrance improvements, traffic flow improvements, and amenities. The existing main building will be converted into a fellowship hall, kitchen, offices, storage, teen space, and additional classrooms. The new sanctuary will provide ±427 seats with room for additional seats in future development. Conceptual floor plans and elevations have been provided by local architecture firm, Interactive Design Group (See Figures 4, 5 & 6). This building will provide NHCC with a modern sanctuary, classrooms, and common areas. A covered drop off further off of Welcome Valley Road, reduction/improvement of entrances, and connected driveway will support improved traffic circulation. A picnic shelter with access from the proposed new sanctuary is proposed near the existing playground area. Amenities such as grill stations and fire pits will be included within the picnic area. _l The Concept Master Plan (Figure 3) shows the site phased in order to keep NHCC operational while under construction. In Phase I the existing parking lot adjacent to the existing sanctuary will undergo beautification and entrance improvements. Under Phase II the proposed sanctuary and its' adjacent lot will be constructed and will meet parking requirements set forth by zoning ordinance. Phase III will add additional parking, beautification, and entrance improvements. Phase III will also require the removal of the existing building and covered parking located on parcels 5390113 & 5390115 respectively. The structure located on parcel 3950115 to remain until parking lot expansion in future development (future parking area shown on Figure 3). Upon completion of Phase II and Phase III the connecting driveway can be installed allowing for improved circulation of traffic along the site. The walking trail seen to north of the parking lot and looped around the playground area is in a floating phase to be constructed as desired by NHCC. This conceptual master plan shows areas for future expansion to provide for additional seating as NHCC's community continues to grow. The existing parking lot does not conform to the City's 8 -foot deep street frontage yard ordinance, and the proposed The additions proposed conform to the (PE A2 & A4) action for education and lifelong learning of the Vision 2001 -2020 Comprehensive Plan, with programs to educate persons from birth to adults. New Hope Christian Church touts on their website that their engaging events and gatherings are for everyone stating, "Young or old, Christian or not, single or married, man or woman- we've got a place for you! ". This addition allows for New Hope's ministries and activities to reach more youth in the City of Roanoke. Church leaders who volunteer in the Kid's Ministry have had background checks and are committed to making the ministry a safe, biblically relevant, and fun environment. The exterior of the building additions will be comprised of several different building materials. In some areas the foundation will be minimally exposed concrete areas and in other areas the foundation will be a split face CMU. The exterior walls will be clad in brick veneer, split face CMU, and cementitious lap siding and trim. The glazing and entrance doors will be aluminum storefront. Other doors will be insulated metal. EFIS will be utilized at certain coping areas to emulate the existing precast coping panels. The entry canopy will have stone veneer battered columns with exposed wood roof framing and prefinished standing seam metal roof. The traffic for the site has been analyzed in the attached "Turn Lane Warrant Analysis & Trip Generation Calculations for New Hope Christian Church ". In the analysis, turn lanes and tapers will not be required for the site, however the building addition will increase the trips to the site. It was identified that traffic on Sunday causes a buildup of traffic along Welcome Valley Road due to the current sanctuary's entrance. The location of the proposed sanctuary, its addition of a drop off area, and closing of access points to circulate traffic around the new sanctuary is intended to alleviate traffic issues that occur along Welcome Valley Road on Sunday. The analysis concluded that no turn lanes will be required, however a taper is needed. SECTION 2: Proposed Land Use Botanical garden or arboretum Club, lodge, civic, or social organization Community center Meeting hall Park or playground Place of worship Community garden 3 Department of Planning, Building and Development Room 170, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853-1730 Filing Date: 1 29 July 2019 Submittal Number: 1 3 (9/20/2019) ❑ Rezoning, Not Otherwise Listed [—] Rezoning, Conditional nv Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District I Click Here to Print Z Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan F-] Amendment of Comprehensive Sign Overlay District Address: 4209 & 4229 Welcome Valley Road, 0 Van Winkle Road SW, & 4628 Old Mount Road SW Official Tax No(s).: 15390115, 5390113, 5390105, & 5390106 Existing 5390115:R-5 0 Without Conditions Ordinance I -2(c) Zoning: 5390113: INPUD 5390105 E With Conditions No(s). (If (#36980-022205) & 5390106:1-2 (c) Fv_j Planned Unit Development applicable): Requested INPUD, Institutional Planned Unit E] Without Conditions Proposed Place of Worship Zoning: Development F-1 With Conditions Land Use: Planned Unit Development proper Name: Trustees of New Hope Christian Church J Phone Number: [(540)774-7567 Address: 4 weiccirne ,Vgiiey Road Foff roanoke.coml E-mail: ice@newhope Prop" O�$ Signature Name: Phone Number: Address: E-mail: I Applicant's Signature: Name: Parker Design Group, Inc. C/O Clint Pendleton Phone Number: [(540)387-1153 Address: 12122 Carolina Avenue SW E-mail: [cpendieton@parkerdg.com Autinorized Agent's Signature Prepared For: f jNEwk1ePE New Hope Christian Church 4229 Welcome Valley Rd SE Roanoke, VA 24014 (540) 774 -7567 www.newhoperoanoke.com Prepared By: � •ippa�rk or Parker Design Group 2122 Carolina Ave SW Roanoke, VA 24014 (540) 387 -1153 www.parkerdq.com BCtW BUILDING GOD'S WAY 2909 Washington Blvd Ogden, UT (801) 409 -1047 www.bgwservices.com TABLE OF CONTENTS TABLE OF CONTENTS SECTION 1: ZONING AMENDMENT REQUEST NARRATIVE........ SECTION 2: PROPOSED LAND USE .................. ............................... SECTION 3: LEGAL DESCRIPTIONS ................... ............................... SECTION4: PROFFERS ....................................... ............................... SECTION5: EXHIBITS ......................................... ............................... Turn Lane Warrant Analysis & Trip Generation Calculations SECTION 1: Introduction ................................... ............................... SECTION 2: Existing Conditions ........................ ............................... SECTION 3: Analysis and Results ...................... ............................... SECTION 4: Conclusion ...................................... ............................... ...... ............................... 1 ...... ............................... 4 ...... ............................... 5 ....... ............................... 6 ....... ............................... 7 ....... ............................... 1 ....... ............................... 2 ....... ............................... 2 ....... ............................... 3 ....... ............................... 5 SECTION 1: Zoning Amendment Request Narrative The Trustees of New Hope Christian Church (NHCC) are requesting a multi -part zoning request for their future addition. Currently the City of Roanoke Tax Map Parcels 5390105, 5390106, 5390113, and 5390115 are 1 -2(c) (Heavy Industrial Conditional — Ordinance #36980- 022205), 1 -2, INPUD (Institutional Planned Unit Development District), and R -5 (Residential Single - Family) respectively. In order to establish dimension regulations and conditions by the applicant, it is requested the parcels to be rezoned from their respective zones to INPUD. Parcel 5390113 originally zoned RS -3 (Residential Single - Family District) was rezoned as INPUD as a result of new zoning ordinances of Vision 2001 -2020 on adopted December 5, 2005. This rezoning occurred without the benefit of a development plan. In order to establish district standards and facilitate the growth of NHCC, the aforementioned parcels are to be rezoned and conform to the standards established development plan. New Hope Christian Church is an independent, nondenominational church affiliated with the Christian Churches /Church of Christ that provides the community with three main services on Sunday as well as ministries, life groups, Sunday studies, and other group activities throughout the week. Situated near the Southern Hills Region of the City of Roanoke, NHCC provides a community for the young, students, and adults alike. Unlike the densely church populated downtown, the location of NHCC serves an area of the City of Roanoke with limited church options. Existing Conditions: Figure 2 shows the existing conditions of the site. The parcels are bounded by the Rockydale Quarry zoned 1 -2 (c), subdivision zoned R -7 (Residential Single - Family), AEP facilities zoned ROS (Recreation and Open Space). The existing main building is ±7375 -sf and accommodates ±150 seats with the auxiliary buildings providing offices, residence, and classrooms currently. The site currently has five entrances, with two of those access points circulating traffic to the main building. Currently 129 parking spaces are provided. 1 Development Plan: As New Hope's community continues to grow, it is planned to expand its facilities and improve the current site as seen in Concept Master Plan (Figure 3). The planned additions include the following: removal of existing buildings for parking improvements /additions, erecting a new sanctuary, entrance improvements, traffic flow improvements, and amenities. The existing main building will be converted into a fellowship hall, kitchen, offices, storage, teen space, and additional classrooms. The new sanctuary will provide 427± seats with room for additional seats in future development. Conceptual floor plans and elevations have been provided by Building God's Way (See Figures 4 thru 9). This building will provide NHCC with a modern sanctuary, classrooms, and common areas. A covered drop off further off of Welcome Valley Road, reduction /improvement of entrances, and connected driveway will support improved traffic circulation. A picnic shelter with access from the proposed new sanctuary is proposed near the existing playground area. Amenities such as grill stations and fire pits will be included within the picnic area. The Concept Master Plan (Figure 3) shows proposed development phasing in order to keep NHCC operational while under construction. In Phase I the existing parking lot adjacent to the existing sanctuary will undergo beautification and entrance improvements. During Phase II the proposed sanctuary and parking expansion will be constructed and will meet parking requirements set forth by zoning ordinance. Phase III will add additional parking, beautification, and entrance improvements. Phase III will also require the removal of the existing offices and accessory structures located on parcels 5390113 & 5390115. The structure located on parcel 3950115 to remain until parking lot expansion in future development (future parking area shown on Figure 3). Development of the perimeter access drive may be constructed separately or during other phases, dependent on available funding. The intent is for the Phase III parking area to be primarily for church staff, while the remaining parking areas serve all other traffic. All parking improvements will be setback from the right -of -way a minimum of 10 -feet in addition to the proposed sidewalk and planted strip. The walking trail seen to north of the parking lot and looped around the playground area is in a floating phase to be constructed as desired by NHCC. The additions proposed conform to the (PE A2 & A4) action for education and lifelong learning of the Vision 2001 -2020 Comprehensive Plan, with programs to educate persons from birth to adults. New Hope Christian Church touts on their website that their engaging events and gatherings are for everyone stating, "Young or old, Christian or not, single or married, man or woman- we've got a place for you! ". This addition allows for New Hope's ministries and activities to reach more youth in the City of Roanoke. Church leaders who __2 Department of Planning, Building and Development Room 170, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Phone: (540) 853 -1730 Filing Date: 29 July 2019 Submittal Number: 1 2 (8/26/2019) n"West'04429t 111! iriAM :° ❑ Rezoning, Not Otherwise Listed ❑ Rezoning, Conditional ❑ ✓ Rezoning to Planned Unit Development ❑ Establishment of Comprehensive Sign Overlay District L" ta- l_ E](71Zil- A ', 11 Click Here to Print ❑ ✓ Amendment of Proffered Conditions ❑ Amendment of Planned Unit Development Plan ❑ Amendment of Comprehensive Sign Overlay District Address: 14209 & 4229 Welcome Valley Road, 0 Van Winkle Road SW, & 4628 Old Mount Road SW Official Tax No(s).: 1539011 5 113, 5390105, & 5390106 Existing 9 Zoning: 5390115: R -5 5390113: INPUD 5390105 & 5390106:1-2 (c) ✓ Without Conditions Ordinance ✓❑ With Conditions No(s). (If ❑✓ Planned Unit Development applicable): I -2(c) ( #36980- 022205) Place of Worship Requested Zoning: ❑ Without Conditions Proposed p ❑ With Conditions Land Use: INPUD, Institutional Planned Unit Development 0 Planned Unit Development �r�a►it�eN4�in+e� ��i�rnatlibn Name: Trustees of New Hope Christian Church Phone Number: (540)774 -7567 Address: 4 W @IC e Valley Road E -mail: (office @newhoperoanoke.coml Property Ommes Signore Name: Phone Number: Address: E -mail: I- Applicant's Signature. Name: Parker Design Group, Inc. C/O Clint Pendleton J Phone Number: (540)387 -1153 Address: 12122 Carolina Avenue SW E -mail: �cpendleton @parkerdg.com Authorized Agent's Signature Prepared For: AMP NEwN0PE New Hope Christian Church 4229 Welcome Valley Rd SE Roanoke, VA 24014 (540) 774 -7567 www.newhoperoanoke.com Prepared By: !•� p DESIGN arker GROUP Parker Design Group 2122 Carolina Ave SW Roanoke, VA 24014 (540) 387 -1153 www.parkerdg.com Interactive Design Group 301 6t" St SW Roanoke, VA 24016 (540) 342 -7534 www.idgarchitecture.com TABLE OF CONTENTS TABLE OF CONTENTS SECTION 1: ZONING AMENDMENT REQUEST NARRATIVE ...................... ............................... 1 SECTION2: PROPOSED LAND USE ................................................................ ..............................4 SECTION3: LEGAL DESCRIPTIONS ................................................................ ............................... 5 SECTION4: PROFFERS .................................................................................... ............................... 6 SECTION5: EXHIBITS ...................................................................................... ............................... 7 Turn Lane Warrant Analysis & Trip Generation Calculations .............. ............................... 1 SECTION1: Introduction ................................................................................ ............................... 2 SECTION2: Existing Conditions ..................................................................... ............................... 2 SECTION3: Analysis and Results ................................................................... ............................... 3 SECTION4: Conclusion ................................................................................... ............................... 5 SECTION 1: Zoning Amendment Request Narrative The Trustees of New Hope Christian Church (NHCC) are requesting a multi -part zoning request for their future addition. Currently the City of Roanoke Tax Map Parcels 5390105, 5390106, 5390113, and 5390115 are 1 -2(c) (Heavy Industrial Conditional — Ordinance #36980- 022205), 1 -2, INPUD (Institutional Planned Unit Development District), and R -5 (Residential Single - Family) respectively. In order to establish dimension regulations and conditions by the applicant, it is requested the parcels to be rezoned from their respective zones to INPUD. Parcel 5390113 originally zoned RS -3 (Residential Single - Family District) was rezoned as INPUD as a result of new zoning ordinances of Vision 2001 -2020 on adopted December 5, 2005. This rezoning occurred without the benefit of a development plan. In order to establish district standards and facilitate the growth of NHCC, the aforementioned parcels are to be rezoned and conform to the standards established development plan. New Hope Christian Church is an independent, nondenominational church affiliated with the Christian Churches /Church of Christ that provides the community with three main services on Sunday as well as ministries, life groups, Sunday studies, and other group activities throughout the week. Situated near the Southern Hills Region of the City of Roanoke, NHCC provides a community for the young, students, and adults alike. Unlike the densely church populated downtown, the location of NHCC serves an area of the City of Roanoke with limited church options. Existing Conditions: Figure 2 shows the existing conditions of the site. The parcels are bounded by the Rockydale Quarry zoned 1 -2 (c), subdivision zoned R -7 (Residential Single - Family), AEP facilities zoned ROS (Recreation and Open Space). The existing main building is ±7375 -sf and accommodates ±150 seats with the auxiliary buildings providing offices, residence, and classrooms currently. The site currently has five entrances, with two of those access points circulating traffic to the main building. Currently 129 parking spaces are provided. 1 Development Plan: As New Hope's community continues to grow, it is planned to expand its facilities and improve the current site as seen in Concept Master Plan (Figure 3). The planned additions include the following: removal of existing buildings for parking improvements /additions, erecting a new sanctuary, entrance improvements, traffic flow improvements, and amenities. The existing main building will be converted into a fellowship hall, kitchen, offices, storage, teen space, and additional classrooms. The new sanctuary will provide 427± seats with room for additional seats in future development. Conceptual floor plans and elevations have been provided by local architecture firm, Interactive Design Group (See Figures 4, 5 & 6). This building will provide NHCC with a modern sanctuary, classrooms, and common areas. A covered drop off further off of Welcome Valley Road, reduction /improvement of entrances, and connected driveway will support improved traffic circulation. A picnic shelter with access from the proposed new sanctuary is proposed near the existing playground area. Amenities such as grill stations and fire pits will be included within the picnic area. The Concept Master Plan (Figure 3) shows proposed development phasing in order to keep NHCC operational while under construction. In Phase I the existing parking lot adjacent to the existing sanctuary will undergo beautification and entrance improvements. During Phase II the proposed sanctuary and parking expansion will be constructed and will meet parking requirements set forth by zoning ordinance. Phase III will add additional parking, beautification, and entrance improvements. Phase III will also require the removal of the existing offices and accessory structures located on parcels 5390113 & 5390115. The structure located on parcel 3950115 to remain until parking lot expansion in future development (future parking area shown on Figure 3). Development of the perimeter access drive may be constructed separately or during other phases, dependent on available funding. The intent is for the Phase III parking area to be primarily for church staff, while the remaining parking areas serve all other traffic. All parking improvements will be setback from the right -of -way a minimum of 10 -feet in addition to the proposed sidewalk and planted strip. The walking trail seen to north of the parking lot and looped around the playground area is in a floating phase to be constructed as desired by NHCC. The additions proposed conform to the (PE A2 & A4) action for education and lifelong learning of the Vision 2001 -2020 Comprehensive Plan, with programs to educate persons from birth to adults. New Hope Christian Church touts on their website that their engaging events and gatherings are for everyone stating, "Young or old, Christian or not, single or married, man or woman- we've got a place for you! ". This addition allows for New Hope's ministries and activities to reach more youth in the City of Roanoke. Church leaders who _2__ volunteer in the Kid's Ministry have had background checks and are committed to making the ministry a safe, biblically relevant, and fun environment. The exterior of the building additions will be comprised of several different building materials. In some areas the foundation will be minimally exposed concrete areas and in other areas the foundation will be a split face CMU. The exterior walls will be clad in brick veneer, split face CMU, and cementitious lap siding and trim. The glazing and entrance doors will be aluminum storefront. Other doors will be insulated metal. EFIS will be utilized at certain coping areas to emulate the existing precast coping panels. The entry canopy will have stone veneer battered columns with exposed wood roof framing and prefinished standing seam metal roof. Any new signage on the INPUD zoned property will conform to the requirements of the City of Roanoke Zoning Ordinance, Table 668 -1, for the IN, Institutional District. The traffic for the site has been analyzed in the attached "Turn Lane Warrant Analysis & Trip Generation Calculations for New Hope Christian Church ". In the analysis, turn lanes and tapers will not be required for the site, however the building addition will increase the trips to the site. Current traffic conditions on Sundays cause a buildup of traffic along Welcome Valley Road due to the current sanctuary's entrance. The location of the proposed sanctuary, its addition of a drop off area, and reduction from five (5) entrances to two (2) entrances will improve interior traffic circulation and mitigate existing traffic issues that occur along Welcome Valley Road on Sundays. The analysis concluded that no turn lanes are warranted, however a right -turn taper is warranted for the west entrance if the right -turn adjustment is not applied. 3 SECTION 2: Proposed Land Uses Botanical garden or arboretum Club, lodge, civic, or social organization Community center Meeting hall Park or playground Place of worship Community garden Mixed -use Building Accessory Uses, not otherwise listed .... _........... . 4 SECTION 3: Legal Descriptions Tax Parcel #5390105 BEGINNING AT A POINT BEING THE COMMON CORNER OF TAX PARCELS #5390106, #5390109, AND #5390105; THENCE WITH THE SOUTHERN BOUNDARY OF TAX PARCEL #5390109, OWNED BYDOWNTOWN HOLDINGS LLC; N27 °56'47 "73.87' TO A POINT BEING THE CORNER OF TAX #5390104, OWNED BY APPALACHAIN PO WER; THENCE WITH THE APPALACHAIN POWER PROPERTY S4104 7'12 "E 76.85' TO A POINT, THENCE S31005'50 "W 60.75' TO A POINT ON THE EASTERN BOUNDARY OF TAX #5390106; THENCE WITH SAID TAX PARCEL N51 °01 '13 "W 70.04' TO THE PLACE OF BEGINNING AND CONTAINING 0.110 ACRES. Tax Parcel #5390106 BEGINNING AT A POINT ON THE NOR THERN BO UNDAR Y LINE OF TAX PARCEL #5390113, SAID POINT BEING THE COMMON CORNER OF TAX PARCELS #5390108 AND 5390106; THENCE N51045'08 "W 267.86' TO A POINT BEING THE CORNER OF TAX PARCEL #5390107; THENCE N68 °55 '00 "W 72.50' TO A POINTON THE SOUTHERN BOUNDARY OF THE PROPERTY OWNED BY DOWNTOWN HOLDINGS LLC; THENCE WITH SAID PROPERTY N43 040'42 -E 13 7.49'TO A POINT BEING THE CORNER OF TAX PARCEL #5390105; THENCE S51 °01 V 3 "E 280.44' TO A POINT BEING THE COMMON CORNER WITH THE LANDS OWNED B Y APPALA CHAIN PO WER; THENCE STILL WITH APPALACHAIN POWER, N70 002'4 7 "E 78.71 ' TO A POINT THENCE S45 °21 '00 "E 59.00' TO A POINT BEING THE COMMON CORNER BETWEEN TAX PARCEL #5390104, AND TAX PARCEL #5390106, THENCE S56 010'57 "W 55.30' TO A POINT BEING THE COMMON CORNER OF TAX PARCEL #5390113; THENCE WITH SAID TAX PARCEL S56032'55 "W 125.97' TO THE PLACE OF BEGINNING AND CONTAINING 1.025 ACRES. Tax Parcel #5390113 BEGINNING AT A POIN ON THE NORTHERN RIGHT OF WAY OF WELCOME VALLEY ROAD, SAID POINT BEING THE COMMON CORNER WITH THE TAX PARCEL #5390117 OWNED BY ROCKYDALE QUARRIES CORPORATION,' THENCE LEAVING SAID NORTHERN ROAD RIGHT OF WAY AND WITH 2 PROPERTIES OWNED BY ROCKYDALE QUARRIES CORPORATION, N35 020'05 "W 571.80' TO A POINT ON THE SOUTHERN BOUNDARY OF TAX PARCEL #5390108; THENCE N56032'55 -E 152.82' TO A POINT THENCE S35 020'05 "E 24.78' TO A POINT, THENCE N50 018'05 " 201.63 ' TO A POINT ON THE WESTERNBOUNDARY OF THE PROPERTY OWNED BY APPALACHAIN POWER, THENCE WITH THE APPALACHAIN POWER PROPERTY, S35020'05 -E 275.85' TO A POINT; THENCE N56013'55 -E 40.01 ' TO A POINT, AND BEING THE NORTHWEST CORNER OF TAX PARCEL #5390115; THENCE WITHSAID TAX PARCEL, S35 020'05 "E 276.59' TO A POINT ON THE NORTHERN RIGHT OF WAY OF WELCOME VALLEY ROAD; THENCE WITH SAID RIGHT OF WAY, S54 006'45 "W 393.80' TO THE PLACE OF BEGINNING AND CONTAINING 4.774 ACRES. Tax Parcel #5390115 BEGINNING AT A POINT ON THE NORTHERN RIGHT OF WAY OF WELCOME VALLEY ROAD, SAID POINT BEING 233 ' WEST FROM THE CORNER OF THE BL UE RIDGE PARKWAY PROPERTY, THENCE LEAVING WELCOME VALLEYROAD N35 °20'05 "W 276.59' TO A POINTON THE SO UTHERN B0UNDAR Y OF THE LAND OWNED BY APPALACHIAN POWER; THENCE WITH THE APPALACHAIN POWER PROPERTY, N56° 13'5 5 -E 156.00 '; THENCE STILL WITH THE APPALACHAIN POWER PROPERTY, S35 °20 '05E 2 71.64 ' TO A POINT ON THE RIGHT OF WAY OF WELCOME VALLEY ROAD, THENCE WITHTHE SAID RIGHT OF WAY S54 024'40 "W 155.94' TO THE PLACE OF BEGINNING AND CONTAINING 0.981 ACRES. 5 SECTION 4: PROFFERS The applicant hereby requests that the following proffered condition(s) enacted by Ordinance No. (36980- 022205 *) be repealed as it /they pertain(s) to Official Tax No(s). (5390105 & 5390106: 1. The properties being rezoned from RS -I (Residential Single - Family District), C -1 (Office District), and RS -3 (Residential Single- Family District) to HM (Heavy Manufacturing District) (the "HM Property ") will be developed in substantial conformity with the HM Development Plan prepared by Lumsden Associates, P.C., dated November 22, 2004, a copy of which is attached to this petition as Exhibit B, subject to any changes required by the City and subject to changes required by federal or state agencies having regulatory control over Rockydale including the Virginia Department of Mines, Minerals and Energy. 2. The property to be rezoned from HM (Heavy Manufacturing District) to RA (Residential Agricultural District) (the "RA Property ") will be developed in substantial conformity with the RA Development Plan prepared by Lumsden Associates, P.C., dated July 26, 2004, a copy of which is attached to this petition as Exhibit C. 3. The RA Property will not be further developed but shall remain pastoral. This will not, however, prevent the construction of a barn or other facilities needed to properly care for the horses located on the RA Property. To that end, the only permitted uses which shall be allowed on the RA Property shall be (a) single family detached dwellings and (b) stables which are accessory to a single family detached dwelling provided a minimum of two (2) acres is provided for each horse in the stable. 4. By February 22, 2010, Rockydale shall place a conservation easement on the RA Property upon terms acceptable to either the Western Virginia Land Trust or the Blue Ridge Parkway. 5. No permanent processing equipment will be placed on the HM Property. 6. Blasting operations on the HM Property will be carried out no earlier than 9:00 a.m. and no later than 4:00 p.m. Monday through Friday (except that where federal or state safety rules dictate that blasting scheduled prior to 4:00 p.m. be completed after 4:00 p.m., the 4:00 p.m. deadline shall be extended in order to comply with safety regulations). Normal quarry production on the HM Property will occur between 7:00 a.m. to 6:00 p.m. Monday through Friday, and 7:00 a.m. to 12:00 noon Saturday. In the event, however, that a public emergency or the failure of road, railroad, dam or similar infrastructure requires emergency repair(s), blasting operations and quarry production on the HM Property may be extended to meet the requirements associated with said emergency. 7. In its operations on the HM Property, Rockydale will limit ground vibration from blasting for all shots to one -half of the limits allowable under current Virginia Department of Mines, Minerals and Energy regulations or the regulations of its successor agency, a copy of which regulations are attached hereto as Exhibit 1. 8. Earthen berms will be constructed, vegetated and planted with trees for visual and acoustical mitigation as shown on the Rockydale Quarry Expansion Planting Areas plan ( "HM Landscape Plan ") prepared by Hill Studio, dated December 1, 2004, a copy of which is attached to this petition as Exhibit J -1, J -2, and J -3 subject to any changes required by federal or state agencies having regulatory control over Rockydale including the Virginia Department of Mines, Minerals and Energy. No full scale production on the HM Property will occur prior to establishment of all necessary sediment and erosion control structures, placement of screening berms with their associated stabilization as shown on the HM Landscape Plan, and the erection of a perimeter fence around the proposed quarry pit. To allow sufficient time for trees to mature, minerals on the northeasterly side of the slope to be quarried shall be extracted in general conformity with the timelines illustrated on maps attached as Exhibits E, F, G, and H. 9. A wheel wash station will be located so as to require all loaded vehicles to pass through it before entering onto public roads. *All proffers have been included for the Ordinance No. 36980 - 02205. Appeal applies to 5390105 & 5390106 of the 15 tracts in the ordinance. 6 SECTION 5: EXHIBITS FIGURE 1 ZONING DISTRICT EXHIBIT FIGURE 2 ----------------------------------------------------------------------------------------- EXISTING CONDITIONS FIGURE 3 -------------------------------------------------------------------------- ------------ CONCEPT MASTER PLAN FIGURE 4 ------------------------------------------------------------------------------- FRONT ELEVATION CONCEPT FIGURE 5 ------------------------------------------------------ ELEVATION FROM WELCOME VALLEY ROAD FIGURE 6 ---------------------------------------------------------------------------- - - - - -- CONCEPTUAL FLOOR PLAN 7_ Land Use: 560 Church Description A church is a building in which public worship services are held. A church houses an assembly hall or sanctuary; it may also house meeting rooms, classrooms, and, occasionally, dining, catering, or party facilities. Synagogue (Land Use 561) and mosque (Land Use 562) are related uses. Additional Data Worship services are typically held on Sundays. Some of the surveyed churches offered day care or extended care programs during the week. The peak hours for the sites have a direct relation to the schedule for church services. For the sites with time -of -day data, the Sunday peak hours included the 60- minute periods beginning with 8:45 a.m., 9:00 a.m., 10:45 a.m., and 5:00 p.m. The sites were surveyed in the 1980s, the 1990s, the 2000s, and the 2010s in Alberta (CAN), California, Colorado, Florida, New Hampshire, New Jersey, New York, Oregon, Pennsylvania, Texas, and Virginia. Source Numbers 169, 170, 423, 428, 436, 554, 571, 583, 629, 631, 704, 903, 904, 957, 971, 981 Church (560) Vehicle Trip Ends vs: 1000 Sq. Ft. GFA On a: Weekday Setting /Location: General Urban /Suburban Number of Studies: 7 1000 Sq. Ft. GFA: 21 Directional Distribution: 50% entering, 50% exiting Vehicle Trip Generation per 1000 Sq. Ft. GFA Average Rate Range of Rates Standard Deviation 6.95 3.01 - 13.14 2.98 Data Plot and Eauation 400 �X 300 N ` C W CL i 11 � 200 X X s 100 X X X 00 10 20 30 40 50 X = 1000 Sq, Ft. GFA X Study Site Fitted Curve - - - - Average Rate Fitted Curve Equation: T = 6.14(X) + 17.09 R'= 0.67 Church (560) Vehicle Trip Ends vs: 1000 Sq. Ft. GFA On a: Weekday, Peak Hour of Adjacent Street Traffic, One Hour Between 7 and 9 a.m. Setting /Location: General Urban /Suburban Number of Studies 8 1000 Sq. Ft GFA. 34 Directional Distribution: 60% entering. 40% exiting Vehicle Trip Generation per 1000 Sq. Ft. GFA Average Rate Range of Rates Standard Deviation 0.33 0.08 - 0.94 0.24 r% t DI + �nri Pemnfinn vaaa r wa u,,...�yr.. - -.�•• 50 X 40 W 30 20 /,X,( 10 X X X 00 50 100 150 200 X = 1000 Sq, Ft. GFA X Study Site Fitted Curve - - - - Average Rate Fitted Curve Equation: T = 0.36(X) - 0.74 R'= 0.79 Church (560) Vehicle Trip Ends vs On a Setting /Location: Number of Studies: 1000 Sq, Ft. GFA: Directional Distribution: 1000 Sq. Ft. GFA Weekday, Peak Hour of Adjacent Street Traffic, One Hour Between 4 and 6 p.m. General Urban /Suburban 13 32 45% entering, 55% exiting Vehicle Trip Generation per 1000 Sq. Ft. GFA Average Rate Range of Rates 0.49 0.14 - 2.10 Data Plot and Equation Standard Deviation 0.40 50 /X X / 40 X a tL 30 a / u / ,j 20 X X/: 10 �X X X 00 50 100 150 200 X = 1000 Sq. Ft. GFA X Study Site Fitted Curve - - - - Average Rate Fitted Curve Equation: T = 0.37(X) + 3.90 R'= 0.65 Church (560) Vehicle Trip Ends vs: 1000 Sq. Ft. GFA On a: Weekday, AM Peak Hour of Generator Setting /Location: General Urban /Suburban Number of Studies 9 1000 Sq. Ft GFA: 32 Directional Distribution: 54% entering, 46% exiting Vehicle Trip Generation per 1000 Sq. Ft. GFA Average Rate 0.65 Data Plot and Equation Range of Rates 0.22 - 2.57 Standard Deviation 0.58 60 50 X X 40 N v W Q X C H 30 20 X 10 X X X X X 00 50 100 150 200 X = 1000 Sq. Ft. GFA X Study Site - - - - Average Rate Fitted Curve Equation: Not Given R'= "" STEPHANIE M. MOON REYNOLDS, MNIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(d7oanokeva.gov October 23, 2019 Yousef Alamouri 1928 Warrington Road, S. W. Roanoke, Virginia 24015 Dear Mr. Alamouri: CECELIA F. MCCOY, CHIC Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk I am enclosing copy of Ordinance No. 41599 - 102119 to rezone certain property located at 3805 Melrose Avenue, N. W., from IN, Institutional District, to CN, Commercial - Neighborhood District. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, June 17, 2019, and is in full force and effect upon its passage. Sincerely, uko-6� 6 0.),^ O4,16.1 Stephanie M. Moon Reynolds, M C City Clerk Enclosure PC: Ruth D. Williams, 5215 Morwanda Avenue, N. W., Roanoke, Virginia 24017 Trustees of God's House Baptist Ministries, P. O. Box 19278, Roanoke, Virginia 24019 Simone J. Grogans, 710 Goose Creek Coutt, Virginia Beach, Virginia 23462 Barbara H. Clayborne, 3810 Virginia Avenue, N. W., Roanoke, Virginia 24017 Willie J. and Linda Davis, 3806 Virginia Avenue, N. W., Roanoke, Virginia 24017 Lionel and Tillene Graves, 3802 Virginia Avenue, N. W., Roanoke, Virginia 24014 Billie L. and Donald A. Jarrett, Sr., 3815 Melrose Avenue, N. W., Roanoke, Virginia 24017 Ruth D. Williams, 5215 Morwanda Avenue, N. W., Roanoke, Virginia 24017 Lester Management Group, LLC, 7231 Lamarre Drive, N. W., Roanoke, Virginia 24019 Joan Gallagher Patterson, 3810 Melrose Avenue, N. W., Roanoke, Virginia 24017 Yousef Alamouri October 22, 2019 Page 2 Roger Clarence and Barbara Willis, 4103 High Acres Road, N. W., Roanoke, Virginia 24017 Kuumba Community Health and Wellness Center, 3716 Melrose Avenue, N. W., Roanoke, Virginia 24017 To Whom It May Concern, 3508 Melrose Avenue, N. W., Roanoke, Virginia 24017 Tina Carr, Secretary, City Planning Commission Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager for Community Development Christopher Chittum, Director, Planning Building & Development Ian Shaw, Planning Commissin Agent Daniel J. Callaghan, City Attorney The Honorable Brenda Hamilton, Circuit Court Clerk Timothy Spencer, Senior Assistant City Attorney Susan Lower, Director of Real Estate Evaluation Luke Pugh, City Engineer Katharine Gray, City Planner IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 21st day of October, 2019. No. 41599 - 102119. AN ORDINANCE rezoning certain property located at 3805 Melrose Avenue, N.W., from IN, Institutional District, to CN, Commercial- Neighborhood District; and dispensing with the second reading of this ordinance by title. WHEREAS, Yousef Alamouri, has made application to the Council of the City of Roanoke, Virginia ( "City Council "), to have the property located at 3805 Melrose Avenue, N.W., bearing Official Tax Map No. 2761516, rezoned from IN, Institutional District, to CN, Commercial - Neighborhood District; WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by §36.2 -540, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to City Council; WHEREAS, a public hearing was held by City Council on such application at its meeting on October 14, 2019, after due and timely notice thereof as required by §36.2- 540, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were given an opportunity to be heard, both for and against the proposed rezoning; and WHEREAS, this Council, after considering the aforesaid application, the recommendation made to City Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, finds that the public necessity, convenience, general welfare and good zoning practice, require the rezoning of the subject property, and for those reasons, is of the opinion that the hereinafter described property should be rezoned as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.2 -100, Code of the City of Roanoke (1979), as amended, and the Official Zoning Map, City of Roanoke, Virginia, dated December 5, 2005, as amended, be amended to reflect that Official Tax Map No. 2761516, located at 3805 Melrose Avenue, N.W., be, and is hereby rezoned from IN, Institutional District, to CN, Commercial- Neighborhood District, as set forth in the Zoning Amendment, Original Application, dated August 20, 2019. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. 2 Rezone without proffer - 3805 Melrose.doc ATTEST: City Clerk. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: October 21, 2019 Subject: Yousef Alamouri requests to rezone property located at 3805 Melrose Avenue, N.W., Official Tax Map No. 2761516, from IN, Institutional District, to CN, Commercial- Neighborhood District. Summary: The Planning Commission held a public hearing on October 14, 2019. By a vote of 6 -0, with Commissioner K. Hale absent, the Commission recommends approval of the rezoning request, finding that the Original Application is consistent with the City's Comprehensive Plan, Peters Creek North Neighborhood Plan, and Zoning Ordinance as the subject property will be redeveloped and used in a manner appropriate to the surrounding area. Application Information: Request: Rezoning to CN Applicant: Yousef Alamouri Owner: Ruth Preston Agent: N/A City Staff Person: Katharine Gray, Land Use and Urban Design Planner Address: 3805 Melrose Avenue, N.W. Official Tax Nos.: 2761 516 Site Area: +/- 0.4133 acres Relevant Plans: Peters Creek North Neighborhood Plan Proposed Land Retail Sales Establishment U se: Future Land Use: Commercial Filing Date: Original Application: August 20, 2019 Background: 3805 Melrose was used as a Veteran's of Foreign Wars post for many years. It was then approved in 2002 to be used as a church. Previously zoned C -2, it was changed to an institutionally zoned property in the 2005 comprehensive rezoning based on the use that existed there at the time. The applicant proposes to use the property for an international grocery store. That use is not permitted within the current IN, Institutional District, zoning category. Therefore, the applicant requests to rezone to the CN, Commercial Neighborhood, zoning district where the use is permitted. Proposed Use /Development: The proposed use is classified in the zoning code as retail sales establishment, not otherwise listed. Considerations: Compatibility with Surrounding Land Uses: The property is located in a neighborhood commercial node along Melrose Avenue. The area to the east is zoned MX, Mixed Use District. The properties to the south and west are zoned CN, Commercial Neighborhood District. The property to the north is zoned R -5, Residential Single - Family District and is elevated approximately 30 feet above the subject property with a buffer of large trees in the rear. The future land use map from the Peters Creek North Neighborhood Plan envisioned this entire portion of this corridor as commercial. Applicability /Appropriateness of Proposed Zoning District: The proposed CN District is the least intensive of the multiple purpose zoning districts that permits the grocery store use. The purpose of the CN District is to encourage a concentration of neighborhood - scaled retail, office, and service uses, in clearly defined, compact areas in close proximity to residential neighborhoods. The grocery store use is one that the NW community has had a hard time attaining and a location here on Melrose Avenue should make food access easier for the surrounding community. The regulations of the CN District consider the close proximity of the residential areas by controlling the scale, encouraging pedestrian- oriented development, limiting signage, and relegating parking to the side and rear. Although this rezoning involves a property with an existing building, any changes to the building or property will conform to these CN District standards. N Availability of Other Property: The property sits in a commercial node on the Melrose Avenue corridor. The other commercial properties in the immediate vicinity appropriate for a specialized grocery store are not available at this time. Those that are available do not meet the design requirements for such a use. Consistency with Comprehensive Plan: Both Vision 2001 -2020 and the Peters Creek North Neighborhood Plan recognize that services that provide for daily needs in commercial neighborhood centers are an important part of the community and rezoning this property to commercial is appropriate. Policy /Action Plan Applicability to matter Roanoke's neighborhoods should Comprehensive The property is proposed to function as villages, offering Plan', pg. 40 be used for a grocery store to meet the needs of the opportunities to live, work, shop, play, and interact in a neighborhood surrounding community. setting. Economic Development Policies: Peters Creek The grocery store will be in Concentrate commercial uses in North Neighborhood an area noted for commercial use on the commercial nodes. Plan, pg. 30. future land use map. Economic Development Policies: Peters Creek Although there are some Encourage redevelopment of vacant North Neighborhood vacant properties on Melrose, this previously and underused commercial property before allowing new commercial Plan, pg. 30 commercial property is in a commercial node zoning. surrounded by other commercial properties to the side and front and is an appropriate location for a CN use. Comments on Application: Planning Commission Work Session: The item was discussed in the Planning Commission Work Session for compliance with City policy and ordinances. No substantive comments resulted from the review of the proposed rezoning. ' Vision 2001 -2020 City of Roanoke, 2001 Peters Creek North Neighborhood Plan City of Roanoke 2002 3 Interdepartmental Comments: General comments were provided from the Western Virginia Water Authority and Planning Building and Development related to the change of use, water and sewer availability, and other zoning items. Public Comments: No comment received. Public Hearing: Ms. Tillene Graves, 3802 Virginia Avenue, N.W., asked questions about the grocery store use on the site and whether it would sell alcohol. After hearing the applicant describe the proposed grocery store use and clarify that he does not plan to sell alcohol, she stated that she was in support of the grocery store as proposed by the applicant. Conclusions and Recommendations: The proposed rezoning facilitates the addition of a grocery store within an existing commercial section on the Melrose Avenue Corridor. While no major changes to the existing building are proposed, any changes will be required to meet the CN zoning district standards. Staff recommends approval. James E. Smith, Chair City Planning Commission Enclosure: Attachment A, Zoning District Map Distribution: Robert S. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development Ian D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Ruth Preston Yousef Alamouri a] ZONING DISTRICT MAP 3805 Melrose Avenue NW Official Tax Parcel: 2761516 ®Area to be Rezoned Zoning AD: Airport Dev - CG: Commercial- General - CLS: Commercial- Large Site CN: Commercial- Neighborhood - D: Downtown - l-1: Light Industrial - 42: Heavy Industrial IN: Institutional EDINPUD: Institutional Planned Unit Dev = IP UD: Industrial Planned Unit Dev MX: Mixed Use MXPUD: Mixed Use Planned Unit Dev R -12: Res Single - Family R -3: Res Single - Family R -5: Res Single- Family R -7: Res Single - Family RA: Res - Agri cu Rural RM -1: Res Mixed Density RM -2: Res Mixed Density RMF: Res Multifamily ROS: Recreation and Open Space - UF: Urban Flex Conditional Zoning N 0 100 200 Feet W+ E s Attachment A Zoning Amendment Application Department of Planning, Building and Development Room 170, Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 Click Here to Print Phone: (540) 853 -1730 Filing Date: 8-7-0- -2 O k 01 Submittal Number: ti k v.<< �eidaest select a111k. ai�blVls Q Rezoning, Not Otherwise Listed ❑ Amendment of Proffered Conditions ❑ Rezoning, Conditional ❑ Amendment of Planned Unit Development Plan ❑ Rezoning to Planned Unit Development ❑ Amendment of Comprehensive Sign Overlay District ❑ Establishment of Comprehensive Sign Overlay District Property Information: Address: 1 '33"915 �c j roj,- N W i ce- 'Le V4 Official Tax No(s),: ,2 :q 6 /6" 16' Existing A [ Without Conditions Ordinance Zoning: .!'v ❑ With Conditions No(s). (If ❑ Planned Unit Development applicable): Requested Without Conditions Proposed lie-5 Zoning: 0`-' ❑ With Conditions Land Use: n'l N ✓ ❑ Planned Unit Development Name: Address: 08/2 1 /2019 \0 A :�L`rp I ";I Phone Number: 15q0-67/9-.2'-/7Z— E -mail: Fk 6-1 F & c0« i, I r 0 W., Property Owners NnaWte: Adlplilant Infortnatlon Of different from M"erl:; Name: r'' Phone Number: van Address: ' ' aVVjP6 yct ;0 t� Name: Address: ANhodted Agent's Sgnsk re: Phone Number: E -mail: Doc ID: d4bdfc5bb05b5ab8daa39b6bf92ee9c4fcd32ee5 Zoning Amendment Application Checkllst� Tfre following must be submitted -for.a11i:applicitions: 17 Completed application form and checklist. i<Written narrative explaining the reason for the request. (— Metes and bounds description, if applicable. V\ Filing fee. For a ratgning riot other,nrise listed, the following must 61 s4 be submitted; Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures. Fore conditional rezoning, the following must also be submitted, F ritten proffers. See the City's Guide to Proffered Conditions. Concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures. Please label as r 'development plan' if proffered. For o planned unit development, the following must also'be submitted: r— Development plan meeting the requirements of Section 36.2 -326 of the City's Zoning Ordinance. For a comprehensive sign`,overiay district, the following must be submitted:; I— Comprehensive signage plan meeting the requirements of Section 36.2- 336(d)(2) of the City's Zoning Ordinance. For an amendment of proffered conditions, the following must also be submitted :1 Amended development or concept plan meeting the Application Requirements of item '2(c)' in Zoning Amendment Procedures, if applicable. F Written proffers to be amended. See the City's Guide to Proffered Conditions. F— Copy of previously adopted Ordinance, Fora planned unit development amendment, the following must also be submitted:: i+ Amended development plan meeting the requirements of Section 36.2.326 of the City's Zoning Ordinance. I+ Copy of previously adopted Ordinance. For a comprehensive sign;overlay.amendment, the following must also be submitted,! i— Amended comprehensive signage plan meeting the requirements of Section 36.2 - 336(4) of the City's Zoning Ordinance. f— Copy of previously adopted Ordinance. Fora proposal:that requires a traffic impact study be submitted to the City, the following Most Also be:submitted: f— A Traffic Impact Study in compliance with Appendix B -2(e) of the City's Zoning Ordinance. For a proposal that requires a traffic Impact analysis be submitted to VDOT. -the folloWltig must also be` submitted: } _- Cover sheet. f— Traffic impact analysis. f Concept plan. i— Proffered conditions, if applicable. f— Required fee. 'An electronic copy of this application and checklist can be found at www. roanokeva .gov /planningcommission. A complete packet must be submitted each time an application is amended, unless otherwise specified by staff. Doc ID: d4bdfc5bb05b5ab8daa39b6bf92ee9c4fcd32ee5 r Roanoke as an independent city in the U.S. state of Virginia, Because of all the Civil Wars that many people continue to experience in their own countries, Roanoke opened its arms to help to resettle refugees and assists immigrants by empowering them to build new lives in a welcoming community through the Refugee and Immigration Services Refugees are being housed, oriented, employed, taught English, assisted with health screenings and medical problems and school related issues. An immigrant community liaison works to connect new immigrants with services and to help providers to better work with our changing population. Community services include information and referral, immigration counseling, interpretation/ translation services and cross - cultural education. Refugees come from many different countries with different culture, religions, languages ...etc. The new comers are integrating in our society; they work in many different fields including local government offices. It is also a fact that there are more people living in the Melrose Ave NW / Westside Blvd NW neighborhood employed as sales and service workers (59.0 %) than almost any neighborhood in the country. From fast -food service workers to major sales accounts, sales and service workers make up the largest proportion of our national employment picture. However, despite that size and importance nationally, this neighborhood still stands out as unique due to the dominance of people living here who work in such occupations. In the Melrose Ave NW / Westside Blvd NW neighborhood in Roanoke, VA, residents most commonly identify their ethnicity or ancestry as Haitian (12.5 %). There are also a number of people of Irish ancestry (4.7 %), and residents who report English roots (4.3 %), and some of the residents are of German ancestry (3.1 %), along with some Asian ancestry residents (2.7 %), among others. The property located at Melrose Ave is a unique one, its sitting on a corner Lot, surrounded by both residential and commercial properties. Melrose is a main street that connects NW, NE, SW and Salem. However, without access to grocery stores offering fresh fruits and vegetables at reasonable prices residence will have to go to other areas of the city to get what other stores in the area don't offer. Purpose: After surveying the surrounding area of the suggested establishment of the (Retail Sales Establishment), we found out only 5 properties for sale where all of them are in far distance from our suggested location. 2 of the locations are located on the 4000 and 5000 block and where the other 2 locations are in far distance from the proposed location. I also went ahead and asked some of the grocery owners if there are any intentions to sell any of the stores that are zoned CN, however the answer was negative, therefore I believe this suggested store will provide all or most of the needs for the residents of the neighborhood. We will be proud to serve this community and work with the residents in our new neighborhood. The target of this proposal is to establish an international Grocery Store (Retail Sales Establishment) on the property located at 3805 Melrose Ave NW / Westside Blvd NW in a suburban neighborhood in VA. The existing zoning does not allow for a project of this size, as it is zoned as IN. Most of the commercial stores located in the same area and all across Melrose are zoned CN. We are requesting the rezoning of this property to CN (Retail Sales Establishment) rather than IN If the city and the neighborhood do not object to the change then we would like to make the store stands out among other commercial stores in the area. We would like to change some of the exterior work by opening 2 new windows on each side on the front of the building, meaning facing Melrose Ave, we would also want to extend the main door to a 36" or to sliding door to accommodate customers with special needs and to meet the fire department and code enforcement code requirements. Because the safety of our customers and our community residents is a top priority we are planning to add also a sprinkler system. However with the closing down of only grocery store located on Melrose, and due to the fact that Food Giant does not even provide Fresh fruits and vegetables and other necessary items, we strongly believe that our suggested store will be cater to the entire community and meet all their needs. As this neighborhood is unique in some important ways, Most stores located on that major Ave are zoned CN, however most grocery stores are the traditional type of stores where they provide only the necessary items but lacks most nutritious ones like fresh fruits, vegetables, meat etc... Our store will be the distinguished one that Roanoke residents will shop in because it will be the most unique store in the Valley that provides groceries for most communities. For the community members who love and appreciate international food and want a mid -priced place in the Roanoke Valley, this is going to be the place. Our suggested International Food Market is going to be a world full of flavor. There will be a representation of many food and cultures, from Nepal, Middle East, Mediterranean, Asian, Indian, Afghani, Spanish ... etc. Our store will have ingredients and food packages including snacks, candies, fresh fruits and vegetables, which will help add some global flavors to our neighborhood. Our new store will link communities in NE, NW, SW and Salem to a great and welcoming Store. Demographic Distribution: 2019• 2018 2017 Country Number Percent Country Number Percent Country Number Percent Dem. Rep. Congo 6,907 46.6 Dem. Rep. Congo 7,878 35.0 15.8 Dem. Rep. Congo Iraq 9,377 6886 17.5, 12.81 Burma 2,571 17.4 Burma 3,555 1 Ukraine 1,825 12.3; Ukraine 2.635 11.7 Syria 6.557 6,130 12.2 11.41 Eritrea 932 6.31 ;Bhutan 2,228 9.9 Somalia Afghanistan 330 2.2 1 ! Eritrea 1,269 5.6 Burma 5,078 4264 9.5' 7.91 Syria 286 1.91 Afghanistan 805 3.6 Ukraine Iraq 234 1.6i'iElSalvador 725 3.2 Bhutan 3.550 2,577 6.6 4.8 Sudan 168 1.1 $ Pakistan 441 2.0 Iran Burundi 150 1.0, Russia 437 1.9 Eritrea 1,917 3.6=, Colombia 148 1.01 ;Ethiopia 376 1.7 Afghanistan 1 ;311 2.4! Ali other 'Ail other All other lcountries. 1.257 8.5 ;countries, 2,142 9.5 c °untries, 6.069 11.3{ including 'including including unknown j ! unknown unknown Total 14.808 loo-0 Total 22,491 100.0 Total 53,716 100.0 AUTISM AND OUR EFFORTS Most people in the U.S. know someone with autism - a friend, neighbor, classmate or relative - because one in 88 American children (one in 54 American boys) is on the autism spectrum, therefore, what can we do to show our support for families of individuals with autism? We would like to donate 5% of our monthly net profit will be donated to support autism education. Knowing the Neighborhood: It will be my responsibility as a new businessman and member of the neighborhood to Introduce myself to our neighbors. I will ensure to make a list of names and phone numbers of every neighbor on our block. My goal will be to at least contact 10 neighbors every week. It is my belief that Each citizen or resident is responsible for their own neighborhood. Any citizen who has turned around a problem block is a citizen who really knows the people who live there. Neighborhoods have changed, but reality is that we can fix it. It makes a huge difference to know your neighbors and be able to talk to them. I will also strive to Make a list of landlords in our area. As owners of property in the community, landlords are responsible to the neighborhood and should be concerned with the health of that neighborhood ZONING DISTRICT MAP 3805 Melrose Avenue NW Official Tax Parcel: 2761516 ®Area to be Rezoned Zoning AD: Airport Dev - CG: Commercial - General - CLS: Commercial -Large Site CN: Commercial- Neighborhood ® D: Downtown - 1 -1: Light Industrial - 1 -2: Heavy Industrial IN: Institutional O INPUD: Institutional Planned Unit Dev ® IPUD: Industrial Planned Unit Dev MX: Mixed Use Q MXPUD: Mixed Use Planned Unit Dev R -12: Res Single - Family R -3: Res Single - Family R -5: Res Single- Family R -7: Res Single - Family RA: Res - Agricultural RM -1: Res Mixed Density RM -2: Res Mixed Density ;�;'; RMF: Res Multifamily ROS: Recreation and Open Space - UF: Urban Flex Conditional Zoning jNN� W' Q= y E 0 100 200 Feet ���VVtlrrr/// 5 CITY OF ROANOKE - PDB Attn Tina Carr STEPHANIE MOON, CITY CLERK 215 CHURCH AVE, SW, SUITE 456 ROANOKE, VA 24011 The Roanoke Times Account Number Roanoke, Virginia 6011439 Affidavit of Publication Date October 08, 2019 Date Category Description Ad Size Tctal Cost 10/17/2019 Legal Notices PUBLIC HEARING NOTICE Any public hearings advertised hE 1 x 118 L 1,146.16 Publisher of the Roanoke Times I, (the undersigned) an authorized representative of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice PUBLIC HEARING NOTICE An was published in said newspapers on the following dates: 10/01, 10/08/2019 The First insertion being given... 10/01/2019 Newspaper reference: 0001005954 Billing Representative Sworn to and subscribed before me this Tuesday, October 8, 2019 5, � , 4 (� �'-' � -- Notary Public Sharon R Carsten State of Virginia NOTARY PUBLIC City /County of Roanoke Commonwealth of Virginia Notary Registration Number 329549 My Commission expires July 31 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in Planning, Building, & Development, first floor, Room 170, 215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold a public hearing on October 14, 2019, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters: Trustees of New Hope Christian Church request to repeal all conditions proffered as part of a previous rezoning on property located at 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390105 and 5390106, respectively; rezone 4209 Welcome Valley Road, S.E., 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390115, 5390105, and 5390106, respectively, from R -5, Residential Single - Family District, and I. 2, Heavy Industrial District, with conditions, to INPUD, Institutional Planned Unit Development; and to amend the PUD plan for 4229 Welcome Valley Road, S.E., Official Tax Map No. 5390113, currently zoned INPUD, Institutional Planned Unit Development District. The conditions proposed for repeal on 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390105 and 5390106, respectively, previously adopted through enactment of Ordinance No. 36980- 022205, relate to development plans dated July 26, 2004, and November 22, 2004; use of the property; establishment of a conservation easement; exclusion of Permanent processing equipment on the property; limits concerning times and days of blasting operations and blasting ground vibration; landscape requirements, including screening berms; and the location of a wheel wash station. The use classes permitted in INPUD include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional, and community facilities; transportation; utility; agricultural; and accessory, with no maximum density or floor area ratio. The comprehensive plan designates the property for single family residential use. The proposed use is place of worship. Yousef Alamouri requests to rezone Property located at 3805 Melrose Avenue, N.W., Official Tax Map No. 2761516, from IN, Institutional District, to CN, Commercial- Neighborhood District. The land use categories permitted in the CN District include residential; accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional, and community facilities; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,000 square feet of lot area and a maximum floor area ratio of 5.0. The comprehensive plan designates the property for commercial use. The proposed use of the property is retail sales establishment. Tina M. Carr, Secretary, City Planning Commission City Council will hold public hearings on the aforesaid matters on October 21, 2019, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any person with a disability requiring any special accommodation to attend or participate in the public hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled public hearings. Stephanie M. Moon Reynolds, MMC, City Clerk (1005954) 119 OCT -10 PIS 3 :57 PUBLIC HEARING NOTICE PUBLIC HEARING NOTICE Any public hearings advertised herein will be held in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any applications will be available for review in Planning, Building, & Development, first floor, Room 170,215 Church Avenue, S.W., Roanoke, Virginia. The City of Roanoke Planning Commission will hold a public hearing on October 14, 2019, at 1:30 p.m., or as soon thereafter as the matters may be heard, to consider the following matters: Trustees of New Hope Christian Church request to repeal all conditions proffered as part of a previous rezoning on property located at 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390105 and 5390106, respectively; rezone 4209 Welcome Valley Road, S.E., 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390115, 5390105, and 5390106, respectively, from R -5, Residential Single - Family District, and I -2, Heavy Industrial District, with conditions, to INPUD, Institutional Planned Unit Development; and to amend the PUD plan for 4229 Welcome Valley Road, S.E., Official Tax Map No. 5390113, currently zoned INPUD, Institutional Planned Unit Development District. The conditions proposed for repeal on 0 Van Winkle Road, S.W., and 4628 Old Rocky Mount Road, S.W., Official Tax Map Nos. 5390105 and 5390106, respectively, previously adopted through enactment of Ordinance No. 36980 - 022205, relate to development plans dated July 26, 2004, and November 22, 2004; use of the property; establishment of a conservation easement; exclusion of permanent processing equipment on the property; limits concerning times and days of blasting operations and blasting ground vibration; landscape requirements, including screening berms; and the location of a wheel wash station. The use classes permitted in INPUD include residential; accommodations and group living; commercial; assembly and entertainment; public, institutional, and community facilities; transportation; utility; agricultural; and accessory, with no maximum density or floor area ratio. The comprehensive plan designates the property for single family residential use. The proposed use is place of worship. Yousef Alamouri requests to rezone property located at 3805 Melrose Avenue, N.W., Official Tax Map No. 2761516, from IN, Institutional District, to CN, Commercial- Neighborhood District. The land use categories permitted in the CN District include residential; accommodations and group living; commercial; industrial; assembly and entertainment; public, institutional, and community facilities; transportation; utility; agricultural; and accessory, with a maximum density of one dwelling unit per 1,000 square feet of lot area and a maximum floor area ratio of 5.0. The comprehensive plan designates the property for commercial use. The proposed use of the property is retail sales establishment. Tina M. Carr, Secretary, City Planning Commission City Council will hold public hearings on the aforesaid matters on October 21, 2019, at 7:00 p.m., or as soon thereafter as the matters may be heard, in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Any person with a disability requiring any special accommodation to attend or participate in the public hearings should contact the City Clerk's office at (540) 853 -2541 at least five days prior to the scheduled public hearings. Stephanie M. Moon Reynolds, MMC, City Clerk Please publish in newspaper on Tuesday, October 1, 2019, and Tuesday, October 8, 2019. Please bill and send affidavit of publication to: Tina M. Carr Secretary to the Planning Commission planning, Building, & Development City of Roanoke Noel C. Taylor Municipal Building 215 Church Avenue, SW, Room 170 Roanoke, VA 24011 540/853 -1730 tina carrgroanokeva.Qov Please send affidavit of publication to: Stephanie M. Moon Reynolds, MMC, City Clerk 215 Church Avenue, S.W., Suite 456 Noel C. Taylor Municipal Building Roanoke, Virginia 24011 -1536 540/853 -2541 STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk@ roanokeva.gov October 3, 2019 Yousef Alamouri 1928 Warrington Road, S. W. Roanoke, Virginia 24015 Dear Mr. Alamouri: CECELIA F. MCCOY, CMC Depute Cite Clerk CECELIA T. WEBB, CN1C Assistant Deputy City Clerk A public hearing has been advertised to be heard by the City Planning Commission on Monday, October 14, at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding your request to rezone property located at 3805 Melrose Avenue, N.W., from Institutional District to Commercial- Neighborhood District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, October 21 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on Monday, October 14. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, �. bay tephanie M. Moon no , MMC City Clerk Enclosure c: Ruth Preston, 5215 Morwanda Avenue, N. W., Roanoke, Virginia 24017 STEPHANIE M. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: derkCa roanokeva.gov Trustees of God's House Baptist Ministries Simone J. Grogans Barbara H. Clayborne Willie J. and Linda Davis Lionel P. and Tillene Graves Billie L. and Donald A. Jarrett, Sr. Ladies and Gentlemen: October 3, 2019 CECELIA F. MCCOY Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk Ruth D. Williams Lester Management Group, LLC Joan Gallagher Patterson Roger Clarence and Barbara H. Willis Kuumba Community Health and Wellness Center A public hearing has been advertised to be heard by the City Planning Commission on Monday, October 14 at 1:30 p.m. in the City Council Chamber, fourth floor, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., regarding the request of Yousef Alamouri to rezone property located at 3805 Melrose Avenue, N.W., from Institutional District to Commercial- Neighborhood District. (See copy of the Public Hearing Notice attached.) Pursuant to provision of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, a public hearing also has been scheduled to be held on Monday, October 21 at 7:00 p.m. before the Roanoke City Council in the Council Chamber, pending formal action by the City Planning Commission, which may be viewed on the City's webpage, www.roanokeva.gov, under "Roanoke Planning Commission News ", following its meeting on October 14. This letter is provided for your information as an interested party and /or adjoining property owner. If you have questions regarding the Planning Commission public hearing, please contact Tina Carr, Secretary to the City Planning Commission at (540) 853 -1730. Questions regarding the City Council public hearing may be directed to the City Clerk's Office at (540) 853 -2541. Sincerely, $ a N_ �4L rn, h ooh alu Stephanie M. Moon Re Ids, MC City Clerk Enclosure ROANOKE CITY COUNCIL RECESSED SESSION (CITY COUNCIL STRATEGIC WORKSHOP) OCTOBER 28, 2019 8:30 A.M. MELROSE LIBRARY 2502 MELROSE AVENUE, N. W., SUITE D AGENDA 1. Call to Order — Roll Call — All present. 2. Welcome — Mayor Sherman P. Lea, Sr. 3. Unfinished Business: DAVIS a. A communication from the City Clerk tendering her resignation as City Clerk of the City of Roanoke, Virginia, effective January 1, 2020. Accepted the resignation with deepest regret and received and filed the communication. 4. Work Session Purpose — Robert S. Cowell, Jr., City Manager. 5. Additional matters for Discussion by Mayor and Members of Council. 6. Adjournment — 12:05 P.M. Agenda • Workshop Objectives • Budget Overview • Link to Strategic Plan • Fiscal Resiliency • Budget Priorities • Stormwater Fund • Property Tax Abatement Program 10/25/2019 1 Workshop Objectives FY 2019 Budget Overview Final revenue and expense adjustments being completed Remaining analysis of required contributions o RCPS (beyond initial $1.9 million) ► Unassigned Fund Balance ► Stabilization Reserve ► One -time capital ► Anticipated audited results to City Council in December 10/25/2019 2 Revenue Performance by Fiscal Year $350 $300 $250 . $200 c $150 $100 $50 $0 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 Est Local Non Local Total —Value in 2008 Dollars 9 0 Revenue Performance to Budget-, $350 $300., $279.3 1.15% # $300 $265.5 (1.74 %) 0.27% •••"�— $ 250 ^ �.....�._�"` " °...."'.— .......o� $273.1 $290.9 m 1.45 % a' (0.92 %) $200 0 $150 $100 $50 $0 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 Est 10/25/2019 3 Expenditures by Fiscal Year S350 $300 $277.5 $287.3 $2, $264.4 $271.4 $250 $200 0 F $150 $100 $50 $0 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 - - ■ Expenditures 7 Expenditure Performance to Budget I (Dollar totals include outstanding encumbrances) $350 1 $300 299.8 $250 _ __--- — - -- - - - - --- -$2740 $281.0 (00.22 %.22% ) (1.20%) (2.05%) (0.78) $200 _... ------_._____.___.----------- $ 150 ---... - ------ -- ------- -__ —.- $100 _....- - - - —.. $50 - --- 50 . FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 Ist 10/25/2019 4 10/25/2019 FY 20 Highlights ► Budget totals - $299,431,000 ► Increased budget by $7.7 million, an increase of 2. ► Includes funding for strategic investments in all prio areas, 2.75% compensation increase and inflationary costincreases ► Includes additional funding to further address support, of EMS services, Sheriff /Jail operations, Children's Services Act needs, Fleet specialized vehicle repair, an additional election, library services, greenways and trail maintenance, tree replacement, weed and trash abatement, mental health services, tourism and trans' operation. Five Year Operating Model Revenue $290.9 300.1 $299.4 $304.6 $309.9 $315.3 $320.7 Expense 287.3 295.5 299.4 306.8 313.9 321.2 328.8 Variance 3.6 4.6 0.0 (2.2) (4.0) (5.9) (8.1) Assumptions: • Real Estate Tax Growth - 2% in FY 21 -24 • Personal Property Tax Growth - 1% in FY 21 -24 • Prepared Food and Beverage Tax Growth - 1% in FY 21 -24 • Most Other Revenue Growth - 2% in FY 21 -24 • Operating Expenditure Growth - 2% in FY 21 -24 • Salary Increases - 2 1/2% in FY 21 -24 10/25/2019 A Financial Resiliency ► Use essential characteristics to build a resilient system ► Recognize revenue realities ► Real Estate ► Volatile revenues (Sales, Meals, Lodging, Business License, Personal Property) ► Current local tax rates and ability to increase rates ► Recognize expenditure realities ► RCPS commitment ► Annual cost inflationary/contractual cost increases ► Capital planning, needs and debt service requirements 10/25/2019 7 Financial Resiliency ► Fund Balance and Stabilization Reserve commitments ► Reserve policy amended in August 2018 ► FY 2018 Unassigned fund balance target - 12% ► FY 2018: 12.13% ► FY 2019 Target: 11% (Actual Result: 12.2 %) ► FY 2018 Stabilization Reserve - began funding reserve early ► FY 2018: $100,000 ► FY 2019 Target: 1/2% (Actual Result: 1.16 %) Sensitivity Analysis ► Build FY 21 Budget as if we experienced the same revenue decline as FY 09 to FY 10, a decline of 2.03% or $5.3 million, our worst year over year decline in the last 10 years ► Localtaxes ► Real Estate Revenue ► Personal Property ► Transient Occupancy ► Prepared Meals P. Other 10/25/2019 LV Financial Resiliency Through Long -T Financial Planning ► Going beyond sustainability to a system that is adapti, regenerative or resilient * 8 Essential Characteristics ► Diversity: avoiding a single point of failure or reliance o solution ► Redundancy: More than one way of escape Decentralization: Because centralized systems, though t appear strong, when they fail, the failure is catastrophi ► Transparency: Share your plans and preparations and [is people point out flaws ► Collaboration: Work together to become stronger Financial Resiliency (continued) ► 8 Essential Characteristics (continued) Fail Gracefully: Recognize failed attempts and use them 1 improve Flexibility: Be ready to change when plans aren't working count on stability Foresight: You can't predict the future but think and pre[ Prior Responses to Decreased Revenue Anticipation ► Eat for Education ► RCPS impact minimized ► Fee increases ► Mid -year decreases ► Across the Board percentage decreases ► Frozen vacant positions ► Eliminated ICMA match ► Reduced capital plan ► Froze discretionary expenditures (training, expendable equipment ► Suspended activities (Library hours, recreation center hours, clo fitness centers) ► Extended mowing cycles ► Eliminated loose leaf pick -up Sensitivity Analysis ► Build FY 21 Budget as if we experienced average revenue growth as we have experienced over the last 3 years, 2.13 %, or $6.1 million ► Priorities ► Compensation ► Community Safety ► Neighborhood Vitality ► Comprehensive Plan ► Capital Planning ► Parks and Recreation Master Plan 10/25/2019 City of Roanoke Priorities s Foster an environment where Cultivate a th citizens feel safe in their homes, environments novative businesses, and neighborhoods workforce opp ties to ensure the prosperity o Y community, m Economy recognizing our in both the Safety regional and glob economies. Enhance Roanoke's exceptional vitality as an attractive, diverse, Foster an " nment for lifelong lea ;which culturally inclusive, vibrant encompass adle to and active city in which to Livability Education career and nd through live, learn, work and play. shared servi and community in Good Maintain and build quality Infrastructure Government Provide exceptional, ye nfrastructure that supports healthy residential competitive governm services that are co n ighborhoods,successful Human Se ices transparent,resp commercial areas, and innovative. ccessible publicfacilitiesand menities. Foster a caring community that utilizes an equitable, regional, and collaborative approach to encourage preventative measures, intervention services, and self - sufficiency while providing a social safety net for citizens. 10/25/2019 10 Compensation ► Pay Raise History ► FY 2020: 2.75% ► FY 2019: 2.0% ► FY 2018: 1.75% ► FY2017: 2.0% ► FY2016: 3.0% ► FY2015: 0.0% ► FY2014: 2.0% ► FY2013: 3.0% ► FY2012: 0.0% (November stipend) ► FY2011: 0.0% (June stipend) ► FY2010: 0.0% ► FY2009: 2.0% Z' Compensation (continued) ► Medical Premiums ► CY 2020: 8.1 ► CY 2019: 0% ► CY 2018: 6.86% 0 10/25/2019 II Capital Improvement Program (FY 2021 -2025) ► Funding ► Continued use of Bond Anticipation Notes (BANS) ► Debt service savings through BANS and refundings ► Other funding sources ► Projects ► Parks fx Recreation signature project ► Fire Stations ► Other w 10/25/2019 12 Stormwater Utility Property Tax Abatement Program 10/25/2019 13 Next Steps 10/25/2019 14 Stormwater Utility Fee ROANOKE STORMWATER Stormwater Utility Fee • Council advised of Stormwater Utility Fee considerations at: — April 1, 2019 Budget Briefing — July 29, 2019 Strategic Planning Session • After 2021, current revenue will not be sufficient to support: — Inflationary costs — Debt service for capital projects — Increase in debt service if there is a reduction in capital project grant funding — Planned staff additions based on business model Required Utility Fee Adjustment • Maintenance of service level and support of business model requires an adjustment in the utility fee — Adjustment from $.90 per 500 sf to $1.14 - $1.31 over five years Current Average Average Average Monthly Monthly Monthly Residential Residential Fee Residential Fee Fee @$.90 @ $1.14 @$1.31 $5.40 $6.85 $7.89 • Virizinia Stormwater Utilitv Fee Comaarison Average Monthly Fee - $7.38 Highest Monthly Fee - $21.00 (Falls Church) Lowest Monthly Fee - $2.08 (Chesterfield County) Median Monthly Fee - $6.00 Required Utility Fee Adjustment • Recommend adjustment from $.90 to $1.25 over five years • Virginia Stormwater Utility Fee Comparison Average Monthly Fee - $7.38 Highest Monthly Fee - $21.00 (Falls Church) Lowest Monthly Fee - $2.08 (Chesterfield County) Median Monthly Fee - $6.00 Current FY 2022 FY 2023 2024 2025 2026 Monthly Fee $.90 $.93 $1.03 $1.10 $1.18 $1.25 Per 500 SF Avg. Monthly $5.40 $5.57 $6.20 $6.60 $7.06 7.50 Fee Avg. Annual $64.80 $66.80 $74.44 $79.14 84.71 $90.03 Fee • Virginia Stormwater Utility Fee Comparison Average Monthly Fee - $7.38 Highest Monthly Fee - $21.00 (Falls Church) Lowest Monthly Fee - $2.08 (Chesterfield County) Median Monthly Fee - $6.00 Stormwater Utility Fee • Rate adjustment: — Planned staff additions — Assumes half grant funding • Without an adjustment in the Utility Fee: — Existing level of service will be reduced • Drainage improvement projects • Water quality improvement projects • Maintenance of infrastructure WHAT IS THE REHAB PROGRAM? • A city -wide program that was developed to encourage rehabilitation, and /or repair buildings in the City of Roanoke by providing an incentive through an abatement on real property taxes. • The amount of the tax abatement is based on the increase in assessed value of each building that has been repaired or renovated. • Example: Assessed Value Value Before Rehab $100,000 $1,220 After Rehab $250,000 $3,050 Difference $150,000 $1,830 (Credit /year) $3,050 — $1,830 (credit) _ $1,220 Tax owed per year! BACKGROUND / OVERVIEW • Established Rehab Program in 1981 • Revised Rehab Program in 2000, 2005, 2010, 2015 • Established a Marketing Program • Established a Timeline for Rehab Completion (2 yrs) • Program "sunsets" in 5 year intervals (Expires June 2020) • Municipal Audit overview report on program issued in April 2018 a Qualifications RESIDENTIAL COMMERCIAL Age Of Structure 40 25 Minimum Assessment 40% 60% Increase to Qualify Square Foot Restrictions None Less than 100% (Rehab plus additions) Rehab Application Fee $50 $50 • To apply for rehab, owner must be current on all real estate taxes. • To remain in the rehab program, taxes must be kept current. • To remain in the rehab program, the buildings must comply with the City's building, zoning, and nuisance codes. TERMS FOR REHAB ABATEMENT • 3 years: If before value of the Single Family Residential Building is greater than or equal to $300,000 • 5 years: City wide for both Commercial and Residential Buildings • 10 years: Commercial and Residential Buildings in H1, H2 Historic Districts, Conservation Districts, Rehab Districts • Additional 4 years: 50% reduction in the number of residential units* ('20%graduaI percentage reduction in the abatement over the add itiona14 yearn. REHAB BY TERM 7 Year EZ 16 year ex TERM 10 Year 64.0% 14 Year RD 6.3% ■ 15 Year RD 10.5% ■ 5Year 126% ,Year EZ 66% F Tga1_ 100.0% 14 Year R 10 Year REHAB VALUE BY TERM m4.566. St3158. VAi tIF $e 036• PERCENTAGE 10 Year 709% ■ 14 Year RD 27% 0 15 Year RD 4.1% ■ 5Y ear 10.6% 0 7 Year EZ 11.7% Total: 100.0% $68,178.000 53.3%. •Me�ruse • � • — �• • f za ' • • • M1 • H.vrrtlnir • • C�.Lt� 1 ti a i f � e,1 2 01 5 2015 Rehabs o REHAB PROPERTIES i Reh&Type /. r " iota. Rehabs. 2J9 it . Commercial GI5 Team / kh I a sep }019 • Re5ldenllal ( .iuk -I GISTeam /kh Iesey 2019 �• • f . l NR���Y ~ • 4 C�.Lt� 1 � e,1 i; 2019 2019 Rehabs " REHAB PROPERTIES T.W Rehabs' 3R5 Reside tlal GISTeam /kh Iesey 2019 ; Before and After Rehab Before and After Rehab Before and After Rehab REHAB EXPIRATION PROJECTION BY YEAR 24M 20M E ■ 2019 y 16M • 2020 ■ 2021 c ■ 2022 £ m ■ 2023 m 1241 2024 ■ 2025 Q ■ 2026 ■ 2027 o RM ■ 2028 F" ■ 2029 ant Ul 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Expiration Year 14 What's Changed in the Last 5 Years? • What are our Peers Doing? • Administrative ProceSS -(3 departments and several staff) • Market changes: — What properties are eligible? (Coml bldg. 1995 or older) — Length of Abatement — Market Forces vs Incentivization? Jurisdictions Comparison Chart Term (years) Roanoke 1995 3/5/10/14 * /15* $50 Charlottesville 1995 7 $50 Lynchburg 1995 10 $250 Hampton 1995 6* $100 Norfolk 1980 15* $250 Fredericksburg 1980 7* $150 Danville 1970 5* $100 Petersburg 1970 5 $250 *various step down or graduated abatement provisions Administrative Process • Application • Check delinquency (Treasurer) • If ok, REV accepts Rehab application • Quarterly check delinquency (Treasurer) • Dec and June — check code violations (code Enforcement) • REV team inspects properties until complete Next Steps • City Council Comment/ Feedback • Further Analysis/ Information Gathering • Initial Recommendations for Program Changes (January) • Council Action on Program Re- authorization (May) • Program Changes Effective (July 1, 2020) ANY QUESTIONS?