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HomeMy WebLinkAboutCouncil Actions 11-04-19ROANOKE CITY COUNCIL INFORMAL SESSION NOVEMBER 4, 2019 9:00 A.M. OSBORNE 41600- 110419 CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA Call to Order -- Roll Call. Council Member Price was absent (9:00 a.m. session only.) Welcome. Mayor Sherman P. Lea, Sr. NOTICE This morning meeting and briefings will be televised live and replayed on RVTV Channel 3 following the 2:00 p.m. session on Thursday, November 7 at 7:00 p.m. and Saturday, November 9 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ITEMS FOR ACTION: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (6 -0) 1 A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of City -owned property located at 304 Reserve Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2- 3711(A)(3), Code of Virginia (1950), as amended. (6 -0) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFING: • C -PACE Program - 20 minutes Remarks received and filed. At 9:21 a.m., the Mayor declared the meeting in recess for a Closed Meeting in the Council's Conference Room, Room 450, fourth floor, Noel C. Taylor Municipal Building; and thereafter reconvened at 2:00 p.m., in the Council Chamber. 0 ROANOKE CITY COUNCIL REGULAR SESSION NOVEMBER 4, 2019 2:00 P.M. CITY COUNCIL CHAMBER AGENDA 1. Call to Order - -Roll Call. All Present. The Invocation was delivered by The Reverend Craig Newman, Pastor, South Roanoke United Methodist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, November 7 at 7:00 p.m., and Saturday, November 9 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Architectural Review Board — one vacancy Mill Mountain Advisory Board — one vacancy Roanoke Public Library Board — one vacancy Roanoke Valley - Alleghany Regional Commission — one vacancy 3 Access the City's homepage to complete an online application for the abovementioned vacancies. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Barbara Duerk, 2607 Rosalind Avenue, S. W., appeared before the Council to express appreciation to the Council for its representation of the citizens of Roanoke. 4. CONSENT AGENDA: (APPROVED 7 -0) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. C -1 Minutes of the regular meeting of City Council held on Thursday, October 10, 2019. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. C -2 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, November 18, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager shall determine, in his discretion, to consider the lease renewal of Fire Station No. 6 to the Melrose Athletic Club, Inc. RECOMMENDED ACTION: Concurred in the request. C -3 Reports of qualification of Meg Carter as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office ending June 30, 2020; and Walter Hinkley as a member of the Towing Advisory Board for a three -year term of office ending October 31, 2022. RECOMMENDED ACTION: Received and filed. 4 REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: NONE. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: 1. Acceptance of the FY 2020 Byrne /JAG — Community -Based Gun Violence Prevention Grant from the Virginia Department of Criminal Justice Services to hire a Rapid Engagement of Support in the Event of Trauma (RESET) Coordinator. Adopted Resolution No. 41600- 110419 and Budget Ordinance No. 41601- 110419. (7 -0) 2. Execution of an amendment to the contract between the City of Roanoke and West Safety Solutions Corporation to provide services in connection with the City's E -911 operations. Adopted Resolution No. 41602- 110419. (7 -0) 3. Execution of a Memorandum of Understating with Roanoke Foundation for Downtown, Inc., to support installation of wayfinding signs. Adopted Resolution No. 41603- 110419 and Budget Ordinance No. 41604-110419. (7 -0) COMMENTS OF THE CITY MANAGER. The City Manager offered the following comments: Veterans Day Parade • Saturday, Nov. 9, in Downtown Roanoke • Parade participants include military units from across Virginia, military marching units and individual veterans accompanied by military, college and high school bands. • This parade is one of the largest Veterans events in Virginia. • The public is invited to meet and greet veterans prior to the parade at 9:30 a.m., at the Market Building. • Parade begins at 11 a.m. • More information at www.virginiasveteransparade.org Annual Leaf Collection • Remind citizens that leaf collection starts in mid - November. • The city will collect an unlimited number of biodegradable paper bags filled with leaves, placed at the curb, on the following weeks: o November 18 -21 o December 2 -5 o December 9 -12 o December 16 -19 • During leaf collection weeks, bulk and brush collections will continue, and recycling will follow the normal schedule. • Leaf collection will not occur during the week of Thanksgiving. More information about leaf collection is available at www .roanokeva.gov /leafcollection or by calling 853 -2000, Option 1. b. CITY ATTORNEY: Authorization to schedule a public hearing to be held on Monday, November 18, 2019, at 7:00 p.m., or as soon thereafter as the matter can be reached, or such later date and time as determined by the City Manager, to receive citizen comments regarding the proposed change in the date of the Election for Mayor and City Council from the date of the May General Election to the date of the General Election in November, commencing with the November 2020 General Election. Adopted Resolution No. 41605- 110419. (7 -0) 8. REPORTS OF COMMITTEES: a. Presentation with regard to findings and recommendations of the Task Force to reduce Gun Violence. Shakira Williams, Chair, Spokesperson. Received and filed. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE. 101 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. See below. CERTIFICATION OF CLOSED MEETING. (7 -0) REAPPOINTMENTS /APPOINTMENTS TO COUNCIL - APPOINTED BODIES: Appointed Yvonne Johnson as a member (Citizen at- Large) of the Building and Fire Code Board of Appeals to replace Glen Wayne Hall for a term of office ending June 30, 2022. Waived City residency requirement for Yvonne Johnson as a member of the Building and Fire Code Board of Appeals. (7 -0) 12. ADJOURNED - 3:47 P.M. 7 ���aoF AGa CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., SUITE 452 ROANOKE, VIRGINIA 24011 -1594 r'IgG S� TELEPHONE: (540) 853 -2444 FAX: (540) 853 -1145 SHERMAN P. LEA, SR. EMAIL: MAYOR(vROANOKEVA.GOV Mayor November 4, 2019 The Honorable Vice -Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Cobb and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, Sherman P. Lea, Sr. Mayor S PL: ctw COMMITTEE VACANCIES /REAPPOINTMENTS November 4, 2019 Public VACANCIES: Term of office on the Architectural Review Board ending October 1, 2023. Three -year term of office on the Building and Fire Code Board of Appeals ending June 30, 2022. Unexpired term of office on the Mill Mountain Advisory Board ending June 30, 2020. Unexpired term of office on the Roanoke Public Library Board ending June 30, 2021. Unexpired term of office on the Roanoke Valley - Alleghany Regional Commission ending June 30, 2021. rV' , COUNCIL AGENDA REPORT kL �x To: Honorable Mayor and Members of City Council Meeting: November 4, 2019 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of City -owned property, located at 304 Reserve Avenue S.W., that being a portion of property bearing Official Tax Map No. 1040202, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2- 3711.A.3, Code of Virginia (1950), as amended. ------- ---- ------- Robert S. Cowell, .Jr. City Manager Distribution: Council Appointed Officers ROANOKE C -PACE Commercial Property Assessed Clean Energy November 4, 2019 What is C -PACE � rg� ROANOKE C -PACE: Commercial Property Assessed Clean Energy • Financing enabled by state and municipal legislation • Economically finance or re- finance up to 100% of energy efficiency, alternative or renewable energy, resilience or stormwater projects • Over a long term basis with a capital provider • Loan is secured as a special assessment linked to the property and can be sold with the building Advantages for the Owner �&M ROANOKE • Zero Dollars Out -of- Pocket: PACE provides property owners with up to 100% financing for energy and water upgrades at long (15 - 20 year) terms • Net Operating Income: Owners realize savings immediately, and use those savings to pay back the cost of the measures through a special assessment that is placed on the property • Off - Balance Sheet: Extend the capital budget and finance comprehensive projects with potentially off - balance sheet financing — PACE is not conventional debt History of C -PACE Virginia � rg� ROANOKE • Originally enabled in 2009, State Code provides for financing for clean energy improvements via special assessment • In November, 2017 Arlington was the first government to adopt legislation and establish a C -PACE program, followed by the City of Fredericksburg in 2018 • In 2019 Loudon County, Fairfax County and City of Petersburg adopted ordinances • In development; Alexandria, Petersburg, Portsmouth, Richmond, 'gycaut 0 Roles and Responsibilities ROANOKE • Jurisdiction: Approves the ordinance, including the approval of the program administrator. In the event of default by the building owner, the program administrator will implement the tax default procedures • Program Administrator: Prepares the program guidelines and reporting requirements, files and records the assessment, monitors the program, and promotes the program to new participants • Capital Provider: Originates and underwrites the loan • Building Owner: Secures the loan and enters the program agreement Community Benefits ROANOKE Economic Development: Increase jobs in the building and energy industries, attractive financing for multiple projects, increased construction activity can stimulate local markets Tax Revenue: Investments in commercial real estate lead to higher value, which ultimately leads to more property tax revenue opportunities in the future Policy: C -PACE has historically received bi- partisan support, a purely market driven program, with no investment risk to the municipality Environmental: Investments in better buildings leads to reduction to greenhouse gases, reduced water use, stormwater mitigation and resiliency projects. Special Assessment "Fa W ROANOKE • Municipal government enables legislation that allows for special assessment and a lien on the property • Capital provider funds the project • Mortgage lender consent is required • The owner voluntarily enters into a special assessment • Annual PACE payments are repaid through an assessment imposed on the property • Payments may be collected by the Municipality, the Program Administrator or the Capital Provider, as outlined in the contract • Like any other Property Tax, a PACE loan is senior to the commercial mortgage • In the event of a sale of the property repayment obligations can transfer to new owner • In the event of a default of the loan, the C -PACE loan's lien priority is equal to the property tax status PACE assessments are never the obligation of the Government Municipal Risk ROANOKE • Roanoke is not responsible to assume the loan under any circumstances from the capital providers • Only the tax property with the C -PACE assessment will ever be liable for loan repayment. There is no extended risk to the taxpayers. • Roanoke does not bear any financial responsibility for the program administration or transaction NEXT STEPS • Schedule Public Hearing for December 16th • Adopt the C -PACE ordinance and Program Guidelines • Procurement of the Program Administrator ROANOKE ROANOKE QUESTIONS? f CITY COUNCIL AGENDA REPORT F To: Honorable Mayor and Members of City Council Meeting: November 4, 2019 Subject: Request for Public Hearing Regarding the Lease Renewal of Former Fire Station No. 6 Located at 1015 ,Jamison Avenue, S.E., Official Tax Map No. 4120808, to the Melrose Athletic Club, Inc. Background: The City of Roanoke is owner of property located at 1015 Jamison Avenue, S.E., Official Tax Map No. 4120808, also known as Former Fire Station No. 6 (Fire Station). The Melrose Athletic Club, Inc. (Club), a non - profit organization, has leased the Fire Station from the City for the past three years in order to conduct its amateur boxing program, fundraisers, and general operations. The Club proposes to lease the property for another 3 year term under certain terms and conditions as contained in a proposed lease. Pursuant to the requirements of the Virginia Code, the City of Roanoke is required to hold a public hearing to authorize the leasing of City -owned property. A City Council agenda report containing specific information regarding the proposed lease agreement will be provided to City Council as part of its agenda package for the public hearing. Recommended Action: Authorize the scheduling of a public hearing at City Council's meeting on Monday, November 18, 2019, at 7:00 p.m., or at such time as the matter may be heard, or at such other date and time as determined by the City Manager, to consider the lease renewal of the Fire Station to the Melrose Athletic Club, Inc. -- - - -- V ----- S. Cowell, Jr. City Manager Distribution: Council Appointed Officers Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Robert Ledger, Director of Economic Development Cassandra L. Turner, Economic Development Specialist E STEPHANIE N1. MOON REYNOLDS, MNIC Citv Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(aroanokeva.gov November 4, 2019 Landon C. Howard, President Visit Virginia's Blue Ridge 101 Shenandoah Avenue, S. W. Roanoke, Virginia 24016 -2044 Dear Mr. Howard: CECELIA F. MCCOY, CMC Deputy City Clerk CECELI A T. WEBB, CHIC Assistant Deputy City Clerk This is to advise you that Meg Carter has qualified as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office ending June 30, 2020. Sincerely, Stephanie M. Moon Reynolds, MMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Meg Carter, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office ending June 30, 2020, according to the best of my ability. (So help me God) The foregoing oath of office wRIC- assaken, sworn to, and subscribed before me by Meg Carter this _s day of 2 019. Brenda S. Hamilton, Clerk of the Circuit Court STEPHANIE NI. MOON REYNOLDS, MMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerks roanokeva.gov November 4, 2019 Walter Hinkley, Chair Towing Advisory Board 3021 Preston Avenue, N. E. Roanoke, Virginia 24012 Dear Mr. Hinkley: CECELIA F. N1CCOY, CHIC Deputy City Clerk CECELIA T. NYEBB, CMC Assistant Deputy City Clerk This is to advise you that Walter Hinkley has qualified as a member of the Towing Advisory Board for a three -year term of office ending October 31, 2022. Sincerely, .L Stephanie M. Moon Reynolds, M City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Walter Hinkley, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Towing Advisory Board for a three -year term of office ending October 31, 2022, according to the best of my ability. (So help me God.) WAL ER HIN LEY The foregoing oath of office was taken, sworn to, and subscribed before me by Walter Hinkley this-1213 day of �j� l� 2019. Brenda S. Hamilton, Clerk of the Circuit Court Diep n By� = , Clerk F, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of November, 2019. No. 41600 - 110419. A RESOLUTION authorizing the acceptance of the Edward Byrne Memorial Justice Assistance Grant Program made to the City of Roanoke by the Virginia Department of Criminal Justice Services for reducing gun violence, and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the Grant from the Virginia Department of Criminal Justice Services pursuant to the Edward Byrne Memorial Justice Assistance Grant Program in the amount of $75,543, with no matching funds from the City, to the Roanoke City Police Department to hire a Rapid Engagement of Support in the Event of Trauma (RESET) Coordinator. The award will fund salary and benefits for the RESET Coordinator for the 18 -month period beginning January 1, 2020 and ending on June 30, 2021, as well as provide for supplies and office equipment. Such grant being more particularly described in the City Council Agenda Report dated November 4, 2019. 2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the Grant in a form approved by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Virginia Department of Criminal Justice Services in connection with acceptance of the foregoing Grant. R -Byrne (JAG) - Community Based Gun Violence Prevention 11.4.19.doc ATTEST: 49#10�- City Clerk. Pp�J IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of November, 2019. No. 41601- 110419. AN ORDINANCE to appropriate funding from the Federal government, Department of Justice, for the Byrne Justice Assistance Grant (JAG) Program for Community Based Gun Prevention, amending and reordaining certain sections of the 2019 -2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Salary Retirement 401 Health Savings FICA Life Insurance Expendable Equipment ( <$5,000) Supplies Revenues Byrne /JAG Sheriff Technology Improve FY20 35- 640 - 3679 -1002 $54,168 35- 640 - 3679 -1105 9,230 35- 640 - 3679 -1117 542 35- 640 - 3679 -1120 4,144 35- 640 - 3679 -1130 710 35- 640 - 3679 -2035 1,750 35- 640 - 3679 -8055 5,000 35- 640 - 3679 -3679 75,543 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATT T: rn City Clerk. CITY COUNCIL AGENDA REPORT 1 r To: Honorable Mayor and Members of City Council Meeting: November 4, 2019 Subject: FY 2020 Byrne /JAG- Community -Based Gun Violence Prevention Background: The Virginia Department of Criminal Justice Services (DCJS) is the administering agency for the Byrne /JAG - Community -Based Gun Violence Prevention grant. This program furthers the City of Roanoke's goals in reducing gun violence and supports recommendations of the Task Force to Reduce Gun Violence. On October 15, 2019, the Virginia DCJS awarded the City of Roanoke $75,543. The project period is for 1 8- months beginning January 1, 2020 and ending on June 30, 2021. The grant will be used to hire a Rapid Engagement of Support in the Event of Trauma (RESET) Coordinator. The award will fund salary and benefits for the RESET Coordinator for the 18 -month period as well as provide for supplies and office equipment. The RESET program is comprised of volunteers and meant to be a restorative program, not an investigative tool. Members of the RESET team will provide informational packets and services to areas of the city affected by gun - violence. Recommended Action: Accept the FY 2020 Byrne /JAG - Community -Based Gun Violence Prevention grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to appropriate funding and establish revenue estimates consisting of accounts for the Police Department in the amount of $75,543 into accounts to be established by the Director of Finance in the Grant Fund. -- e Ro rt - S. Cowell-, fir. - - - - - -- City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Timothy S. hones, Chief of Police 2 Shannon Dion Director Megan Peterson Chief Deputy Director COMMONWEALTH of VIRGINIA Department of Criminal ,lustice Services Washington Building 1100 Bank Street Richmond, Virginia 23219 (804) 786-4000 www.dcjs.virginia.gov October 15, 2019 Mr. Bob Cowell City Manager City of Roanoke 215 Church Ave., SW, Rm 364 Roanoke, VA 24011 RE: Byrne /JAG - Community -Based Gun Violence Prevention Dear Mr. Cowell: Congratulations on being a recipient of the above referenced grant program! Your DCJS grant award number is 20- A4930AD16 and was approved for a total award of $75,543, funded in part through Federal Grants 2016 -DJ -BX -0482 and 2017 -DJ -BX -0082. The project period for this program is 01/01/2020 through 06/30/2021. Enclosed you will find the Statement of Grant Award (SOGA) and Special Conditions documents, along with Reporting Requirements and Projected Due Dates. To indicate your acceptance of the award and conditions, please sign the SOGA and return it electronically within the next 60 days to grantsmgmt{adejs.virginia.gov. Review the conditions carefully as some may require action on your part before we will disburse grant funds. Please provide copies of this Award Package to those contacts listed on your grant application. We will be happy to assist you in any way we can to assure your project's success. If you have any questions regarding this award, please contact your Grant Monitor, Gregory Hopkins at (804) 692 -0977 or via email at gregory .hopkins(cvdcjs.virginia.gov. Sincerely, D;oN Shannon Dion Enclosures 1 1 P a g ' STATEMENT OF GRANT AWARD (SOGA) Virginia Department of Criminal Justice Services 1100 Bank Street, 12th Floor Richmond, Virginia Byrne /JAG - Community -Based Gun Violence Prevention Subgrantee: Roanoke DUNS Number: 111517327 DCJS Grant Number: 20- A4930AD 16 Grant Start Date: 01/01/2020 Grant End Date: 06/30/2021 Federal Grant Number: 2016 -DJ -BX -0482 and 2017 -DJ -BX -0082 Federal Awardee: BJA Federal Catalog Number: 16.738 Project Description: To Strengthen Crime Control Federal Start Date: 10/5/2015 Federal Funds: $75,543 Indirect Cost Rate: % State General Funds: $0 *If applicable State Special Funds: $0 Agency Match: $00 Total Budget: $75,543 Project Director Project Administrator Finance Officer Lt. Jamey Bowdel Mr. Bob Cowell Mr. Paul Workman Lieutenant Planning Service Division City Manager Acting Accounting Supervisor Roanoke Police Department City of Roanoke City of Roanoke 348 Campbell Ave SW 215 Church Ave., SW, Rm 364 215 Church Ave. Roanoke, VA 24016 Roanoke, VA 24011 Roanoke, VA 24011 (540) 853 -2337 (540) 853 -2333 paul.workman @roanokeva.gov Jamey.bowdel @roanokeva.gov bob.cowell @roanokeva.gov *Please indicate your ICR in the space provided, if applicable. As the duly authorized representative, the undersigned, having received the Statement of Grant Awards (SOGA) and Special Conditions attached thereto, hereby accepts this grant and agree to the conditions and provisions of all other Federal and State laws and rules and regulations that apply to this award. Signature: Title: Date: Authorized Official (Project Administrator) 21 1'a SPECIAL CONDITIONS Virginia Department of Criminal Justice Services 1100 Bank Street, 121h Floor Richmond, Virginia 23219 Byrne /JAG - Community -Based Gun Violence Prevention Subgrantee: Roanoke DUNS Number: 111517327 DCJS Grant Number: 20- A4930AD16 Grant Start Date: 0 110 1 /2020 Grant End Date: 06/30/2021 Acceptance of this grant award by the subgrantee constitutes its agreement that it assumes full responsibility for the management of all aspects of the grant and the activities funded by the grant, including assuring proper fiscal management of and accounting for grant funds; assuring that personnel paid with grant funds are hired, supervised and evaluated in accordance with established employment and personnel policies; and assuring that all terms, conditions and assurances - -those submitted with the grant application, and those issued with this award - -are complied with. By signing the Statement of Grant Award /Acceptance, the subgrantee agrees to: • use the grant funds to carry out the activities described in the grant application, as modified by the terms and conditions attached to this award or by subsequent amendments approved by DCJS; • adhere to the approved budget contained in this award and amendments made to it in accord with these terms and conditions; and, • comply with all terms, conditions and assurances either attached to this award or submitted with the grant application. 1. Requirements of the award; remedies for non - compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any certifications or assurances submitted by or on behalf of the subgrantee that relate to conduct during the period of performance also is a material requirement of this award. Failure to comply with any one or more of these award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or a certification or assurance related to conduct during the award period -- may result in the Office of Justice Programs ( "OJP ") or the Department of Criminal Justice Services (DCJS) taking appropriate action with respect to the recipient and the award. Among other things, the OJP and DCJS may withhold award funds, disallow costs, or suspend or terminate the award. The Department of Justice ( "DOJ "), including OJP, also may take other legal action as appropriate. 31Pa_,c Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and /or 1621, and /or 42 U.S.C. 3795a), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729 -3730 and 3801 - 3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or - unenforceable, such provision shall be deemed severable from this award. 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements ") apply to this award. For more information and resources on the Part 200 Uniform Requirements as they relate to ON awards and subawards ( "subgrants "), see the OJP website at https://oiP,govifunding/Part200UniformRequirements.htm. In the event that an award - related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the subgrantee is to contact DCJS promptly for clarification. 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https:// oip. gov ,'financialguide /DOJ,Iindex.htm) including any updated version that may be posted during the period of performance. The subgrantee agrees to comply with the DOJ Grants Financial Guide. 4. Requirements related to "de minimis" indirect cost rate A subgrantee that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise DCJS in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 5. Requirement to report potentially duplicative funding If the subgrantee currently has other active awards of federal funds, or if the subgrantee receives any other award of federal funds during the period of performance for this award, the subgrantee promptly must determine whether funds from any of those other federal awards have been, are 4,f'.._k: being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the subgrantee must promptly notify DCJS in writing of the potential duplication, and, if so requested by DCJS, must seek a budget - modification or change -of- project -scope to eliminate any inappropriate duplication of funding. 6. Requirements related to System for Award Management and Universal Identifier Requirements The subgrantee must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https: / /www.sam.P-ov /SAM /. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The subgrantee must maintain a valid DUNS number (a unique nine -digit number used for identifying and keeping track of entities receiving federal funds). Subgrantees must be registered in SAM to receive an award and must maintain an active registration for the entire period of the award. 7. All subawards ( "subgrants ") must have specific federal authorization The subgrantee must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract "). The details of the requirement for authorization of any subaward are posted on the OJP web site at https: / / /oip.gov,/ funding /Exp lore /SubawardAuthorization.htm (Award condition: All subawards ( "subgrants ") must have specific federal authorization), and arc incorporated by reference here. 8. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed $150,000 The subgrantee, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently. $150,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https: / /ojp.gov/ funding / Explore /NoncompetitiveProcurement.htm (Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $150,000)), and are incorporated by reference here. 5 P I_C. 9. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The subgrantee must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of subgrantees, or individuals defined (for purposes of this condition) as "employees" of any subgrantee. The details of the subgrantee's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://oap.gov/ funding /ExplorelProhibitedConduct- Trafficking.htm (Award condition: Prohibited conduct by subgrantees related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 10. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The subgrantee must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide "). 11. Requirement for data on performance and effectiveness under the award The subgrantee must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to DCJS as specified by DCJS in the program solicitation or other applicable written guidance_ Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 12. OJP Training Guiding Principles Any training or training materials that the subgrantee develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https:'loip.gov;`funding' Implement/ TrainingPrinciplesForGrantees- Subgrantees htm. 13. Effect of failure to address audit issues The subgrantee understands and agrees that DCJS or the DOJ awarding agency may withhold award funds, or may impose other related requirements, if (as determined by DCJS or the DOJ awarding agency) the subgrantee does not satisfactorily and promptly address outstanding issues 61 Pa_c from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 14. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The subgrantee must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 15. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The subgrantee must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." 16. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The subgrantee must comply with all applicable requirements of 28C.F.R. Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to subgrantee organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to subgrantees that are faith -based or religious organizations. The text of the regulation, now entitled "Partnerships with Faith -Based and Other Neighborhood Organizations," is available via the Electronic Code of Federal Regulations (currently accessible at http : / /www.ecfr.gov/cgi- bin/ECFR ?page— browse) by browsing to Title 28- Judicial Administration, Chapter 1, Part 38, under a -CFR "current" data. 17. Restrictions on "lobbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the subgrantee, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the subgrantee, to pay any person to influence (or attempt to influence) a federal agency, a Member 7'II,�_,,. of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a subgrantee would or might fall within the scope of these prohibitions, the subgrantee is to contact DCJS for guidance, and may not proceed without the express prior written approval of DCJS and OJP. 18. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2017) Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2017, are set out at http:/fojp.gov/funding?Explore?FY2017- AppropriationsLawRestrictions .htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a subgrantee would or might fall within the scope of an appropriations -law restriction, the subgrantee is to contact DCJS for guidance, and may not proceed without the express prior written approval of DCJS and OJP. 19. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct The subgrantee must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subgrantee, contractor, subcontractor, or other person has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by— a. mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or b. the DOJ OIG hotline: (contact information in English and Spanish) at (800) 869 -4499 (phone) or (202) 616 -9881 (fax). Additional information is available from the DOJ OIG website at https:l /oig,justice.gov /hotline. 20. Restrictions and certifications regarding non - disclosure agreements and related matters No subgrantee under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit 8 Pa, C or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 20. (Cont'd) In accepting this award, the subgrantee- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. If the subgrantee does or is authorized under this award to make subawards ( "subgrants "), procurement contracts, or both - -- a. it represents that it has determined that no other entity that the subgrantee's application proposes may or will receive award funds (whether through a subaward ( "subgrant "), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and c. it certifies that, if it learns or is notified that any subgrantee, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 9 1 P a 21. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The subgrantee must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The subgrantee also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the subgrantee is to contact DCJS for guidance. 22. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages subgrantees to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 23. Discrimination findings The subgrantee assures that in the event that a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the ground of race, religion, national origin, sex, or disability against a recipient of victim assistance formula funds under this award, the subgrantee will forward a copy of the findings to the Office for Civil Rights of OJP. 24. Documentation requirements The subgrantee agrees promptly to provide, upon request, financial or programmatic related documentation related to this award, including documentation of expenditures and achievements. 25. Additional monitoring requirements The subgrantee understands that it may be subject to additional financial and programmatic on- site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring. 101fa 26. Record retention and access Records pertinent to the award must be retained for a period of three (3) years from the date of submission of the final expenditure report. Subgrantee must provide access, including performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333. 27. Non - Supplanting requirement Funds made available through this award will not be used to replace state or local funds that would, in the absence of this grant, be made available for the same purposes. Guidance on the non - supplanting requirement is available here: https: / /oip.p-ov /archives /financial guides/ financialguideI1/ PreawardRequirements /chapter5pay, 6.htm 28. Civil Rights training requirement The subgrantee agrees to meet the civil rights training requirements through viewing the online training modules offered through the Office on Civil Rights at https:Hojp.pov/about/ocr/assistance.htm or online training offered by DCJS. The subgrantee must review these training modules at least once per grant cycle and must view the civil rights overview, standard assurances modules, and the module on the obligations to provide services to limited English proficient (LEP) individuals. 29. Equal Employment Opportunity Plan (EEOP) As a recipient of Department of Justice funding, the subgrantee agrees to comply with the requirements regarding Equal Employment Opportunity Plans (EEOP). In certain cases, subgrant recipients must develop an ESOP. Your organization is required to submit a Certification Report and /or the Utilization Report section of your plan to the Office of Civil Rights. Further guidance can be found at https: / /oip.gov /about /ocr /ecop.htm. The Certification form required by OJP can be found at http://www.oip.usdoi.pov/about/ocr/pdfs/cert.pd Performance and obligation periods Grant funds, including state and local match, may be expended and/or obligated during the grant award period of performance. Subgrantees may only charge to the award allowable costs incurred during this grant award period. All properly incurred obligations must be liquidated no later than 45 days after the end of the award period. No new obligations may be made during the liquidation period. The subgrantee agrees to submit a final financial report and return all received and unexpended grant funds to DCJS within 45 days of the end of the grant award period. I ,Pa. 31. Travel Policy Subgrantees may follow their own established travel rates if they have an established travel policy. DCJS reserves the right to determine the reasonableness of an organization's travel policy. If the subgrantee does not have an established policy, then they must adhere to federal travel policy. DCJS allows reimbursement for actual reasonable expenses and meals according to per diem. Please refer to the following IRS website for the most current mileage rate: https: / /www.irs. ova !tax_professionals /standard - mileage- rates. Transportation costs for air and rail must be at coach rates. 32. Project initiation Within 60 days of the starting date of the grant, the subgrantee must initiate the project funded. If not, the subgrantee must report to DCJS, in writing, the steps taken to initiate the project, the reasons for the delay, and the expected starting date. If the project is not operational within 90 days of the start date, the subgrantee must obtain approval in writing from DCJS for a new implementation date or DCJS may cancel and terminate the project and redistribute the funds. 33. Budget amendments No amendment to the approved budget may be made without the prior approval of DCJS. No more than two (2) budget amendments will be permitted during the grant period. Budget amendments must be requested using the online Grants Management Information System (GMIS), accompanied with a narrative. The deadline for all budget amendments to be submitted will be 45 days prior to the end of the grant year. 34. Financial audits The subgrantee agrees to forward a copy to DCJS of the subgrantee's scheduled financial statement audit for the fiscal year that covers the grant award period. If the subgrantee is a local government or non - profit organization and expends $750,000 or more in federal awards (from all sources) during its fiscal year, the subgrantee is required to submit the appropriate single or program specific audit in accordance with the provisions outlined in 2CFR Part 200 Subpart F. 35. Procurement The subgrantee agrees to provide for fair and open competition when procuring goods and services with award funds and to maintain documented procurement policies and procedures. Permission to make a sole source procurement requires the prior approval of DCJS. Any request for exemption to this regulation must be fled in writing. 36. Conflict of interest All subgrantees must have a written conflict of interest policy. The subgrantee certifies that it will disclose in writing any potential conflict of interest to DCJS in accordance with applicable federal awarding agency policy as required in 2 C.F.R. Part 200, Subpart E § 200.112. 121P i-c 37. Financial management systems All subgrantees are required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them. They must have a financial management system in place that is able to record and report on the receipt, obligation, and expenditure of grant funds. Subgrantees must properly track the use of award funds and maintain adequate supporting documentation including maintaining proper documentation for all paid grant and match staff and volunteer time reported. Further information is available in the DOJ Financial Guide at https:Hoip.gov/financiaiguide/doi/pdfs/DOJ FinancialGuide.pdf. 38. Project income Any funds generated as a direct result of DCJS grant- funded projects are deemed project income. Project income must be reported on the Subgrantee Financial Report for Project Income provided by DCJS. Instructions for the Project Income form can be downloaded at: http: /,'www.dcjs.vir ig nia.gov /forms /grants /sub rag ntProjectlncomelnstructions .doc. The Project Income form can also be downloaded from the DCJS website at: http: / /www.dcis.virainia.gov /forms /grants /sub rag ntProiectlncome.xls. Examples of project income might include service fees; client fees; usage or rental fees; sales of materials; and income received from sale of seized and forfeited assets (cash, personal or real property included). 34. Change in personnel The subgrantee agrees to submit the DCJS Program Change /Update form when there is a personnel change in the program. Available on the DCJS website at: https: / /www.dcis.vir ig nia.gov /victims - services /forms. 40. Required reports The subgrantee agrees to submit, on or before scheduled due dates, such reports as required by DCJS. This includes filing required reports using the online Grants Management Information System (GMIS) and performance metric reports using the Performance Metric Tool (PMT). Failure to submit reports by the deadline dates may result in delay for reimbursement requests and/or cancellation of the subaward. 41. Delegation of responsibility Any delegation of responsibility for carrying out grant- funded activities to any entity must be pursuant to a written memorandum of understanding by which the implementing organization agrees to comply with all applicable grant terms, conditions and assurances. Any such delegation notwithstanding, the applicant acknowledges by its acceptance of the award its ultimate responsibility for compliance with all terms, conditions and assurances of the grant award. 13 P r� L 42. National Environmental Policy Act Compliance The grantee agrees to assist the Bureau of Justice Assistance (BJA) in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and /or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http: / /www.oip. usdoi .2ov,BJA /resource /ne2a.html, for programs relating to methamphetamine laboratory operations. Application of this Special Condition to Grantee's Existing Programs or Activities: for any of the grantee's or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 43. Consultants Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to obligation or expenditure of such funds. 14;11 t,c 44. Monitoring and access to grant records The subgrantee agrees to comply with ON and DCJS grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA, OCFO, and DCJS on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA, OCFO, and DCJS all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by BJA, OCFO, and DCJS for providing the requested documents. Failure to cooperate with BJA's /OCFO's /DCJS's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). 45. Information technology systems The subgrantee agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, ON may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C. 3789g(c)- (d). Recipient may not satisfy such a fine with federal funds. 46. Avoidance of the duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 47. Protection of human research subjects The subawardee must comply with the requirements of 28 C.F.R. Part 46 and all OR policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 48. Confidentiality requirements Subgrantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 15 f'a!,C 49. Body Armor Ballistic- resistant and stab - resistant body armor purchased with JAG funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor Model List (http : / /ni .gov). In addition, ballistic- resistant and stab - resistant body armor purchased must be American made. The latest NIJ standard information can be found here: http: / /www.nii. og v/ topics /technology�12ody- armor /safetyinitiative.htm. 50. Mandatory Wear Policy Certification The subgrantee agrees to submit a signed certification that all law enforcement agencies receiving vests purchased with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed certifications on file for any subawardees planning to utilize JAG funds for ballistic- resistant and stab- resistant body armor purchases. This policy must be in place for at least all uniformed officers before any JAG funding can be used by the agency for body armor. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. 51. Bulletproof Vest Partnership (BVP) Program JAG funds may be used to purchase vests for an agency, but they may not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. 52. Required online (internet- based) Task -Force Training The sub - grantee agrees that within 120 days of award acceptance, each current member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (internet- based) task force training. Additionally, all future task force members are required to complete this training once during the life of this award, or once every four years if multiple awards include this requirement. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.oru). This training addresses task force effectiveness as well as other key issues including privacy and civil liberties.'rights, task force performance measurement, personnel selection, and task force oversight and accountability. When BJA funding supports a task force, a task force personnel roster should be compiled and maintained, along with course completion certificates, by the grant recipient. Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org,). 53. Quarterly accountability metrics Any law enforcement agency receiving direct or sub - awarded JAG funding must submit quarterly accountability metrics data related to training that officers have received on the use of 16 ' ,� force, racial and ethnic bias, de- escalation of conflict, and constructive engagement with the public. 54. Required attendance at BJA sponsored events The subawardee must participate in BJA- sponsored training events, technical assistance events, or conferences held by BJA or its designees, upon BJA's request. 55. Use of funds for DNA testing If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ( "CODIS," the DNA database operated by the FBI) by a government DNA laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non - governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. 56. Reclassification of various statutory provisions to a new title 34 of United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. 57. Encouragement of submission of "success stories" BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stories. To submit a success story, sign in to a My BJA account at https: / /www.bja.gov /Login.aspx to access the Success Story Submission form. If the recipient does not yet have a My BJA account, please register at https : / /www.bja.gov. /profile.aspx. Once registered, one of the available areas on the My BJA page will be "My Success Stories." Within this box, there is an option to add a Success Story. Once reviewed and approved by BJA, all success stories will appear on the BJA Success Story web page at https://www.bja.gov/SuccessStoryList.aspx. 58. Program Guidelines Unless otherwise stated, Special Conditions listed in item #59 must be met by March 1, 2020. If they remain unmet after this date, then the subgrantee must report to the DCJS, by letter, the steps taken to achieve compliance, the reasons for non - compliance, and the expected date of 17 P _i compliance. DCJS may terminate grant funding based upon unexplained or unreasonable failure to substantially comply with special conditions within reasonable specified timeframes. 59. Prior to DCJS disbursing funds, the subgrantee must comply with the following special conditions: 18 nivC REPORTING REQUIREMENTS AND PROJECTED DUE DATES Virginia Department of Criminal Justice Services 1100 Bank Street, 12'" Floor Richmond, Virginia 23219 Byrne /JAG - Community-Based Gun Violence Prevention Subgrantee: Roanoke DUNS Number: It 1517327 DCJS Grant Number: 20- A4930AD16 Grant Start Date: 0 1/0 1/2020 Grant End Date: 06/30/2021 REPORTING REQUIREMENTS By accepting the accompanying grant award, you are agreeing to submit online quarterly financial and progress reports for this grant throughout the grant period, as well as final reports to close the grant. No eligible current recipient of funding will be considered for continuation funding if, as of the continuation application due date, any of the required financial and progress reports for the current grant are more than 30 days overdue. For good cause, submitted in writing by the grant recipient, DCJS may waive this provision. To submit reports, requests, and to view your grant award, refer to the Grants Management Information System (GMIS) at our website: www .dcjs.virginia.gov /grants/gmis- online. In order to use this web -based system, if you have not previously done so, you must obtain a user name and password set up by your Finance Officer. • FINANCIAL REPORTS are due within 15 days after the end of each calendar quarter and must be approved by your locality's Financial Officer. Reports are required even if no expenditures occurred during the quarter. If the due date falls on a weekend or non - business day, the report is due on the next business day. For financial questions, contact Bill Dodd at (804) 371 -0638 or via email at Bill.DoddRmdcjs.vir ig nia.gov or Mark Fero at (804) 225- 2782 or via email at Mark. Fero@dcjs.vir ig nia.gov. • PROGRESS REPORTS for most grant programs are due within 15 days after the end of each calendar quarter and must be approved by your DCJS Grant Monitor. • REQUEST FOR FUNDS for most grant programs are processed quarterly. Requests must be preceded by the previous quarter's financial and approved progress reports. For request for funds questions, contact Bill Dodd at (804) 371 -0638 or via email at BiII.Doddndcjs.virginia.&o or Mark Fero at (804) 225 -2782 or via email at Mark. Fero a,dcjs.virginia.go_v. • BUDGET AMENDMENTS can be submitted for most DCJS programs with prior approval through our online Grants Management Information System (GMIS). Please review your Special Conditions carefully to determine the requirements and procedures for amending budgets. For budget amendment questions, contact your assigned Grant Monitor. 19 1'aLc GRANT CLOSEOUT: The last quarterly financial report of a project using federal funds must indicate any unpaid obligations that may exist at the expiration of the grant award period. The subgrantee has up to 45 days from the end of the award period to liquidate any unpaid obligations and submit a final financial report. The liquidation period exists to allow projects time to receive final invoices and make final payments -- no new obligations may be incurred during this period. Closeout questions should be directed to Andrew Wooldridge (804) 225 -1863 or via email at Andrew.Wooldridize(@,dcjs.virginia.gov or Mark Fero at (804) 225 -2782 or via email at Mark.Fero(@dcjs.virginia.gov. REPORTING SCHEDULE CALENDAR QUARTER ENDING REPORT DUE DATES 3/31/2020 4/15/2020 6/30/2020 7/15/2020 9/30/2020 10/15/2020 12/31/2020 1/15/2021 3/31/2021 4/15/2021 6/30/2021 7/15/2021 Final Report 8/14/2021 GENERAL HELPDESK INFORMATION GMIS Online: Send an email to grantsweb0.dcjs.vir inia. ov. 20!P ay, c- IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of November, 2019. No. 41602 - 110419. A RESOLUTION authorizing the City Manager's issuance and execution of an additional Amendment to the City's Contract with West Safety Solutions Corp. ( "West Safety ") for dual services at the new VA811 /E911 Communications Center; and authorizing the City Manager to take certain other actions in connection with such Amendment. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager is authorized to issue and execute an additional Amendment to the City's Contract with West Safety, in an amount not to exceed an additional $39,516 for dual services during the move to the new Center and increased internet capacity, all as more fully set forth in the City Council Agenda Report dated November 4, 2019. 2. The form of such Amendment shall be approved by the City Attorney. 3. Such Amendment shall provide authorization for additions to the work, with an increase in the amount of the Contract, and provide that the total amount of such Amendment No. 7 will not exceed an additional $39,516, all as set forth in the above mentioned City Council Agenda Report. 4. The City Manager is authorized to take such actions and to execute such documents as may be necessary to provide for the implementation, administration, and enforcement of all such Amendments to the above mentioned Contract with West Safety, as well as the Contract itself. ATTEST: . 0M nJ k City Clerk R- Authorize Amendment to Contract with West Safety Solutions Corp. (11.4.19) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 4, 2019 Subject: Amendment to West Safety Solutions Corporation Contract Background: The City contracted with West Safety Solutions Corporation in 2008 to provide 911 call handling capabilities for the City's E91 1 operations. In October 2019, City Council approved an additional amendment for services to move E911 into the new VA81 1 /E91 1 Communications Center on Blue Hills Drive. An additional amendment is needed to allow for up to three months of dual services during the move to the new center. This amendment would also provide increased internet capacity at the new center through the end of the contract. Considerations: The current contract amount is $252,984.11. In October 2019, Council approved Amendment No. 6, in an amount up to $124,902, for one -time services to move E91 1 into the new VA81 1 /E91 1 Communications Center on Blue Hills Drive. Amendment No. 7 would provide for an increase in the contract not to exceed $39,516 for dual services during the move to the new center and increased internet capacity. Council approval is required to amend the contract. Funding is available in the Department of Technology budget (Account 01- 430 -41 30- 2020). Recommended Action: Authorize the City Manager to execute Amendment No. 7 as mentioned above, approved as to form by the City Attorney, to the City's contract with West Safety Solutions Corporation in an amount not to exceed $39,516 as set forth above. Authorize the City Manager to take such actions and to execute such documents, as may be necessary to provide for the implementation, administration, and enforcement of all such amendments to the above - mentioned contract wi West Safety Solutions Corp., as well as the contract itself. Robert S. Cowell, ]r. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance �4 L/ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of November, 2019. No. 41603 - 110419. A RESOLUTION accepting funding from The Roanoke Foundation For Downtown, Inc. ( "Foundation ") in the amount of $150,000 to support the installation of wayfinding signs; and authorizing the City Manager to execute a Memorandum of Understanding between the City of Roanoke and the Foundation, to support the installation of wayfinding signs. THEREFORE, BE IT RESOLVED BY THE Council of the City of Roanoke that: 1. The City Council hereby accepts the funding from the Foundation, in the amount of $150,000 to support the installation of wayfinding signs, with a local match from the City in the amount of $150,000, all as more fully set forth in the City Council Agenda Report dated November 4, 2019. 2. The City Manager is authorized to execute on behalf of the City, in a form approved by the City Attorney, a Memorandum of Understanding ( "MOU ") between the City and Foundation, to support the installation of wayfinding signs, such MOU to be substantially similar to the MOU attached to the above mentioned Agenda Report. 3. The City of Roanoke adopts the Regional Wayfinding Program as described in Exhibit B to the MOU attached to the above mentioned Agenda Report. 4. The City Manager is further authorized to take such further actions and execute such further documents, approved as to form by the City Attorney, as may be necessary and to furnish such additional information as may be required to accept and use such funds. AT EST: P�p1 �I CClerk. R- Authorize MOU between City and The Roanoke Foundation for Downtown, Inc. - Wayfinding Signs (11.4.19) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of November, 2019. No. 41604 - 110419. AN ORDINANCE to appropriate funding from the Roanoke Foundation for Downtown, Inc. for the Memorandum of Understanding with Roanoke Foundation for Downtown, Inc. for Wayfinding Signs, amending and reordaining certain sections of the 2019 -2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows: Appropriations Fees For Professional Service 35- 310 - 8326 -2010 $ 150,000 Revenues ROA Found for Wayfinding signs 35- 310 - 8326 -8326 150,000 Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: A ,� i CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: November 4, 2019 Subject: Memorandum of Understanding with Roanoke Foundation for Downtown, Inc. for Wayfinding Signs Background: Visit Virginia's Blue Ridge sponsored a study of enhancing the wayfinding signs within the jurisdictions of its member localities to facilitate better identification and location of regional attractions. As a result of the study, a Regional Wayfinding Program has been developed. The Roanoke Foundation for Downtown, Inc. (Foundation) will provide funding, in the amount of $150,000 to support the installation of wayfinding signs. This funding will be matched with $150,000 in City of Roanoke funds. Considerations: Council approval is required to authorize the City Manager to execute the Memorandum of Understanding with the Foundation to accept the funds. Recommended Action: Accept the Foundation funding and authorize the City Manager to execute the Memorandum of Understanding, such document to be approved as to form by the City Attorney. Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $150,000 and to appropriate the same in an account to be establi r nt Fund by the Director of Finance. -- - - - - -- - -- ----- - - - - -- Robert S. Cowell, .J r. City Manager Distribution: Council Appointed Officers Memorandum Of Understanding Between City of Roanoke, Virginia and Roanoke Foundation for Downtown, Inc. Regarding Wayfinding Signs THIS MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ROANOKE, VIRGINIA AND THE ROANOKE FOUNDATION FOR DOWNTOWN, INC., REGARDING WAYFINDING SIGNS is entered into between the City of Roanoke (Roanoke) and the Roanoke Foundation for Downtown, Inc. (Foundation) this day of 2019. RECITALS WHEREAS, Visit Virginia's Blue Ridge sponsored a study of enhancing the wayfinding signs within the jurisdictions of its member localities; WHEREAS, a plan has been developed for the implementation of wayfinding signs; WHEREAS, Foundation is willing to provide funding to Roanoke to support the installation of wayfinding signs within the City of Roanoke, Downtown Service District; WHEREAS, Roanoke is willing to accept the funding from the Foundation and provide match funding, subject to appropriation; WHEREAS, Roanoke and Foundation desire to enter into this Wayfinding Signs MOU to outline their agreement to share the cost of installing wayfinding signs within the City of Roanoke. NOW, THEREFORE, in consideration of the covenants and representations made below, and the above recitals, which are incorporated herein by reference and made an essential part of this Wayfinding Signs MOU, the parties agree as follows: Section 1. Foundation Obligations and Responsibilities Upon execution of this agreement and appropriation of funding by the Roanoke City Council, Foundation shall provide funding in the amount of $150,000 to the City of Roanoke for the installation of wayfinding signs in the City of Roanoke, Downtown Service District. Section 2. Roanoke Obligations and Responsibilities Roanoke shall provide funding in the amount of $150,000 as a match to the funding provided by the Foundation. Roanoke shall install, prior to expiration of this Agreement, wayfinding signs in locations identified in Exhibit A. The type of wayfinding signs shall be consistent with the comprehensive regional wayfinding program depicted in Exhibit B attached hereto and made a part hereof. Furthermore, the City of Roanoke will adopt that Regional Wayfinding Program for all future needs. Roanoke shall be responsible for the installation of signs up to the amount of funding provided by the Foundation and the match provided by Roanoke. Roanoke shall be responsible for maintenance, repair and replacement of the signs after installation. Roanoke reserves the right to relocate wayfinding signs, from time to time, in its sole discretion, based upon recommendations from the City's Transportation Division. Section 4. Period of Agreement. The period of this agreement commences upon execution and expires December 31, 2020, without further action of the parties. By agreement of the parties this Wayfinding Sign MOU may be amended and /or extended for mutually agreeable periods provided such extensions are in writing and executed by the parties. Section 5. Changes to this Agreement. No changes or amendments may be made to this agreement unless mutually agreed upon by both parties, made in writing, and executed by both parties. Section 6. Appropriations. All obligations for funding by Roanoke are subject to the availability of funds and the appropriation of such funds by the City of Roanoke Council, as may be necessary for such obligations. In the event that such funding is not approved, is withdrawn, or otherwise not made available, Roanoke shall notify Foundation of such unavailability of funding. Foundation shall be released of its obligation to provide funding as referenced in Section 1. Section 7. Notice: All notices, requests, demands and other communication shall be in writing and sent by overnight delivery, registered mail, certified mail, or hand delivery, addressed to the party's principal place of business herein written. Either party may by notice in writing, direct that future notices or requests, or demands be sent to a different address. Notices shall be deemed given at the time of delivery. The Authorized Representatives of each party are the following: To: Roanoke Foundation for Downtown, Inc. Copy to: To City of Roanoke: Robert S. Cowell, Jr., City Manager 215 Church Avenue, SW, Rm 350 Roanoke, VA 24011 Copy to: City Attorney Noel C. Taylor Municipal Building, Room 464 215 Church Avenue, S.W. Roanoke, Virginia 24011 Section 8. Audit: Roanoke shall retain all books, records, and other documents relevant to this agreement for five (5) years. Section 9. Applicable Laws and Courts: This Wayfinding Sign MOU shall be governed by, and construed in accordance with, the laws of the Commonwealth of Virginia, without application of Virginia's conflict of law provisions. Venue and any actions for any litigation, suits, and claims arising from or connected with the MOU shall only be proper in the Roanoke City Circuit Court, or in the Roanoke City General District Court if the amount in controversy is within the jurisdictional limit of such court, and all parties to the MOU voluntarily submit themselves to the jurisdiction and venue of such courts, regardless of the actual location of such parties. IN WITNESS WHEROF, Roanoke and Foundation have executed this Wayfinding Sign MOU by their authorized representatives. Roanoke Foundation for Downtown, Inc.: By Stephen Lemon, President COMMONWEALTH OF VIRGINIA ) City of Roanoke ) to -wit: The foregoing instrument was acknowledged before me this day of , 2019, by Stephen Lemon, President, Roanoke Foundation for Downtown, Inc., for and on behalf of the Foundation. My commission expires: Notary Public Registration No. City of Roanoke, Virginia.: By Robert S. Cowell, Jr, City Manager (SEAL) COMMONWEALTH OF VIRGINIA ) City of Roanoke ) to -wit: The foregoing instrument was acknowledged before me this day of , 2019, by Stephen Lemon, President, Roanoke Foundation for Downtown, Inc., for and on behalf of the Foundation. My commission expires: Notary Public Registration No. (SEAL) Approved as to Form: City Attorney Date Exhibit A Wayfinding Sign Locations SIGN MESSAGE SCHEDULE NI -M I AND E7Ir9r9iiCH 120 N. Church Street Suite 208 West Chester, PA 19380 Tel 484.266.0648 www.meriedesign.com Phase Location No: Section Sign Type: Client Virginia's Blue Ridge Project. City of Roanoke, VA - Gateway /Pedestrian Wayfinding GPS: Sheet No: Message: Project Nu.: Submittal: Preliminary Date: September 20, 2019 Comments: 1 R008 City of GATEA SL.7 Welcome locate on Colonial Ave Roanoke entering from the City of Roanoke southwest Virginia's Blue Ridge replace existing Gateway sign 1 R009 City of GATE.? SL.7 Welcome locate on Electric Ave in Roanoke median entering from the City of Roanoke southwest - across from Tanglewood Mall Virginia's Blue Ridge replace existing Gateway sign Could be double sided GATE.7 and split cost with Roanoke County. 1 R010 City of GATEA SL.8 Welcome locate on Yellow Mountain Roanoke Rd entering from the south City of Roanoke replace existing Gateway Virginia's Blue Ridge sign 1 R011 City of GATE.9 SL.8 Welcome locate on Jay Valley Rd Roanoke 016) entering from the City of Roanoke south Virginia's Blue Ridge replace existing Gateway sign 1 R012 City of GATE.9 SL.6 Welcome locate on Riverdale Rd Roanoke entering from the southeast City of Roanoke replace existing Gateway Virginia's Blue Ridge sign 1 R013 City of GATE.8 SL.6 Welcome locate on Dale Ave at Roanoke Vernon St entering from the City of Roanoke east Virginia's Blue Ridge replace existing Gateway sign 2 SIGN MESSAGE SCHEDULE JE I EIrVE110RE�11p AM EXP6Y0111 Nor 120 N. Church Street Suite 208 West Chester, PA 19380 Tel 484.266.0648 www.merjedesign.com Phase Location No: Section Sign Type: Client. Virginia's Blue Ridge Project: City of Roanoke, VA - Gateway /Pedestrian Wayfinding GPS: Sheet No: Message: Project No.: Submittal: Preliminary Date: September 20, 2019 Comments: 1 R001 City of GATE.7 SLA Welcome locate in median of 460 Roanoke from the east City of Roanoke replace existing Gateway Virginia's Blue Ridge sign 1 R002 City of GATE.9 SLA Welcome locate on Plantation Rd at Roanoke Hollins Rd City of Roanoke replace existing Gateway Virginia's Blue Ridge sign 1 R003 City of GATEA SL.3 Welcome locate on RT 11 after Roanoke Malvern Rd City of Roanoke replace existing Gateway Virginia's Blue Ridge sign 1 R003.A City of GATE.8 SL.3 Welcome locate on Peter's Creek Rd Roanoke from the north City of Roanoke replace existing Gateway Virginia's Blue Ridge sign 1 R004 City of GATE.8 SL.3 Welcome locate on 460 entering from Roanoke the west City of Roanoke replace existing Gateway Virginia's Blue Ridge sign 1 ROOS City of GATEA SL.5 Welcome locate on Salem Turnpike Roanoke entering from the west City of Roanoke replace existing Gateway Virginia's Blue Ridge sign 1 R006 City of GATEA SL.5 Welcome locate on Roanoke Blvd. Roanoke entering from the west City of Roanoke replace existing Gateway Virginia's Blue Ridge sign 1 R007 City of GATE.9 SL.7 Welcome locate on Brambleton Ave Roanoke entering from the City of Roanoke southwest Virginia's Blue Ridge replace existing Gateway sign 1 SIGN MESSAGE SCHEDULE M6LI81 EMWW0NRUKr$ AM OOTBIBIIC6f Client. Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway/Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 www.meriedesign.com Phase Location No: Section Sign Type. CPS: Sheet No: Message. 1 R201 City of POIR.2 N: 37 SL.1 S/DEA Roanoke 16.4420 Roanoke W: 79 < Or Martin Luther King, Jr Memorial 56.5050 < AMTRAK A Hotel Roanoke & Conference Center < VA Museum of Transportation 56.4023 S /OE8 • Higher Education Center A Visitor Center • Hotel Roanoke & Conference Center • Link & History Museums • Visitor Center 1 R202 City of PDIR.2 N:37 SL1 S /OEA Roanoke 16.4405 W: 79 A Hotel Roanoke & Conference Center 56.4023 A Link & History Museums A Visitor Center > Or Martin Luther King, Jr Memorial > AMTRAK > VA Museum of Transportation S/OEB A Higher Education Center < Or Martin Luther King, Jr Memorial < AMTRAK < VA Museum of Transportation 1 R203 City of POIR.2 N: 37 SL.1 S/DEA Roanoke 16.4170 W:79 A Hotel Roanoke & Conference Center 56.4255 A Link & History Museums A Visitor Center SIDE > Higher Education Center > Or Martin Luther King, Jr Memorial > AMTRAK > VA Museum of Transportation Project No.: Submittal: Preliminary Date: September 20, 2019 Comments: On existing pole On existing pole On existing pole 3 SIGN MESSAGE SCHEDULE �t1E 1 INVE101111Iii AM E7Q®tl011CBS 120 N. Church Street Suite 208 West Chester, PA 19380 Tel 484.266.0648 www.meriedesign.com Phase Location No: Section Sign Type: Client-. Virginia's Blue Ridge Project: City of Roanoke, VA • Gateway/Pedestrian Wayfinding GPS: Sheet No: Message: Project No.: Submittal: Preliminary Date: September 20, 2019 Comments: 1 R204 City of PDIR.2 N: 37 SL.1 S/DEA On existing pole Roanoke 16.4336 W:79 < Hotel Roanoke & Conference Center 56.3299 > Link & History Museums > Visitor Center S /OEB > Hotel Roanoke & Conference Ctr A Higher Education Center A Or Martin Luther King, Jr Memorial A AMTRAK A VA Museum of Transportation 1 R205 City of PDIR.2 N: 37 SL.2 S/DEA On existing pole Roanoke 16.3755 W:79 < AMTRAK 56.3475 SIPE9 A Historic Market District A Center in the Square /ahead- /ehairow /Taubman Museum of Art > WALKWAY TO: Hotel Roanoke & Conference Ctr Visitor Center 1 R206 City of PDIR.1 N: 37 SL.2 S/DEA New pole in sidewalk Roanoke 16.3448 W. 79 A Historic Market District 56.3323 A Center in the Square A Shopping & Dining A Elmwood Park < Taubman Museum of Art S /OEB > Taubman Museum of Art • AMTRAK • WALKWAY TO: Hotel Roanoke & Conference Ctr Visitor Center 4 SIGN MESSAGE SCHEDULE M961E 1 1a Ally E7Q9r9110Ei Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway/Pedestrian Wayfinding West Chester, PA 19380 Tel 484,266 0648 www. merjedesign.com Phase Location No: Section Sign Type. 1 R207 City of PDIR.2 Roanoke R 0 R208 City of PDIR.2 Roanoke R210 City of PDIR.2 Roanoke GPS: Sheet No: Message: N:37 SL.2 S/OEA 16.3377 ^ Shopping & Dining W. 79 < Or Martin Luther King Jr Memorial 56.3613 > Taubman Museum of Art A AMTRAK A WALKWAY TO: Hotel Roanoke & Conference Ctr Visitor Center S/OEB ^ Historic Market District ^ Center in the Square ^ Shopping & Dining ^ Elmwood Park > Or Martin Luther King Jr Memorial < Taubman Museum of Art N:37 SL.2 S/OEA 16.3551 W: 79 ^ Or Martin Luther King Jr Memorial 56.4062 ^ VA Museum of Transportation > AMTRAK < Shopping & Dining S /DEB ^ Historic Market District ^ Center in the Square • Shopping & Dining • Taubman Museum of Art • Hotel Roanoke & Conference Ctr • Visitor Center N:37 SL.2 S/OEA 16.2703 W: 79 ^ Shopping & Dining 56.3966 ^ Main Library ^ Elmwood Park S /DEB A AMTRAK < Or Martin Luther King Jr Memorial < VA Museum of Transportation > Taubman Museum of Art > Hotel Roanoke & Conference Ctr > Visitor Center Project No.: Submittal: Preliminary Date: September 20, 2019 Comments: On existing pole On existing pole On existing pole City needs to fix leaning pole Relocate Parking sign 5 SIGN MESSAGE SCHEDULE Mill I O WOIO� AM OO�FJY9 120 N. Church Street SL.2 S/OEA Suite 208 > AMTRAK West Chester, PA 19380 < AMTRAK Tel 484 266.0648 A Historic Market District www.merjedesign.com ACenter in the Square Phase Location No: Section Sign Type. A Hotel Roanoke & Conference Ctr 1 R211 City of POIR.2 Roanoke 1 R212 City of PDIR.2 Roanoke Client Virginia's Blue Ridge Project City of Roanoke, VA - Gateway /Pedestrian Wayfinding GPS: Sheet No: Message: N:37 SL.2 S/OEA 16.3558 > AMTRAK W: 79 < AMTRAK 56.4739 A Historic Market District ACenter in the Square A Taubman Museum of Art A Hotel Roanoke & Conference Ctr A Visitor Center S /OE8 > AMTRAK • VA Museum of Transportation • PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial Higher Education Building N: 37 SL.2 S /OEA 16.3386 W: 79 > AMTRAK 56.5416 > Historic Market District > Center in the Square > Taubman Museum of Art A PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial S /OEB • AMTRAK • Historic Market District • Center in the Square • Taubman Museum of Art • VA Museum of Transportation Project No.: Submittal: Preliminary Date: September 20, 2019 Comments. On existing cement pole On existing pole 0 SIGN MESSAGE SCHEDULE OOY! I Oi1VODNMOl1 1i AND !>iV61BICEi{ Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway /Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 www.merjedesign, com Phase Location No: Section 1 R213 City of Roanoke 1 I R214 City of Roanoke R215 City of Roanoke Sign Type. GPS: Sheet No: Message: PDIR.2 N:37 SL.2 S/OEA 16.0321 A City Hall W: 79 A Historic Market District 56.5345 A Center in the Square A Taubman Museum of Art < AMTRAK < PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial S/OEB A City Hall > AMTRAK > PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial PDIR.2 N: 37 SL.2 S /OEA 16.3080 W: 79 A City Hall 56.5533 > AMTRAK > PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial S /OEB • Historic Market District • Center in the Square • Taubman Museum of Art • AMTRAK < PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial PDIR.2 N:37 SL.2 S/OEA 16.3716 W. 79 A City Hall 56.4457 A> Shopping & Dining > AMTRAK S /OEB • Historic Market District • Center in the Square • Taubman Museum of Art < AMTRAK A< Shopping & Dining Project No.: Submittal: Preliminary Date: September 20, 2019 Comments: On existing pole On existing pole On existing pole ■ G SIGN MESSAGE SCHEDULE MERJE 1 BrVM01�11Ta AM Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway /Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 www.merjedesign.com Phase Location No: Section Sign Type: GPS: Sheet No: Message: 1 R216 City of PDIR.2 N: 37 SL.2 S/OEA Roanoke 16.2934 W: 79 A Historic Market District 56.4425 A Center in the Square A Taubman Museum of Art < AMTRAK A< Shopping & Dining S IDES A City Hall A> Shopping & Dining > AMTRAK 1 R217 City of PDIR.2 N: 37 SL.2 S/OEA Roanoke 16.2964 W: 79 < Taubman Museum of Art 56.3511 < AMTRAK <> Shopping & Dining < WALKWAY T0: Roanoke Hotel & Conference Ctr Visitor Center S /OE9 >Taubman Museum of Art > AMTRAK <> Shopping & Dining > WALKWAY T0: Roanoke Hotel & Conference Ctr Visitor Center Project No.: Submittal: Preliminary Date: September 20, 2019 Comments: On existing pole On existing pole Flag over sidewalk Remove flower Basket from sidewalk side of light post Relocate sign on post obscured by flowers v SIGN MESSAGE SCHEDULE ! I ONVVW1O1Ti lly A D0OtlB110Ef Client. Virginia's Blue Ridge Project No.: 120 N. Church Street Suite 208 Project. City of Roanoke, VA - Gateway/Pedestrian Wayfinding Submittal: Preliminary West Chester, PA 19380 Tel 484.266.0648 Date: September 20, 2019 -- merjedesign.com Phase Location No: Section Sign Type: GPS: Sheet No Message: Comments: 1 R219 City of POIR.2 N: 37 SL.2 S/OEA On existing pole at Kirk Roanoke 16.2643 Ave W: 79 ^ Elmwood Park 56.3062 ^ Shopping & Dining Relocate Greenway sign on post - add message to new pedestrian sign? S /OEB A Taubman Museum of Art A Center in the Square A Historic Market District A Shopping & Dining 1 R222 City of PDIR.2 N: 37 SL.2 S/OEA On existing pole Roanoke 16.2241 W: 79 A Elmwood Park 56.5429 ^< Shopping & Dining < PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial S/OEB ^ City Hall > Shopping & Dining > PEDESTRIAN BRIDGE TO: Or Martin Luther King Jr Memorial 1 R223 City of POIR.2 N: 37 SL.2 S/OEA On existing pole Roanoke 16.2503 W: 79 ^ Historic Market District Relocate flower baskets 56.4451 ^ Center In The Square ^ Shopping & Dining S/OEB • Main Library • Elmwood Park <> Shopping & Dining SIGN MESSAGE SCHEDULE MIRd! I EWBOIIIi Ally 120 N. Church Street Suite 208 West Chester, PA 19380 Tel 484.266.0648 www.meriedesign.com Phase Location No: Section Client: Virginia's Blue Ridge Project: City of Roanoke, VA - Gateway/Pedestrian Wayfinding Sign Type: GPS: Sheet No: Message: Project No.: Submittal: Preliminary Date: September 20, 2019 Comments: 1 R224 City of PDIR.2 N: 37 SL.2 S/DEA On existing pole Roanoke 16.2244 W :79 ^ Main Library 56.4389 ^ Elmwood Park <> Shopping & Dining S /DEB • Historic Market District • Center In The Square • Shopping & Dining 1 R227 City of POIR.2 N: 37 SL.2 S/DEA On existing pole Roanoke 16.2039 W: 79 ^ Elmwood Park Remove Flower basket 56.3523 A Jefferson College of Health Sciences closer to fountain > Shopping & Dining S /DEB • Historic Market District • Center In The Square • Taubman Museum of Art <^ Shopping & Dining 10 SIGN MESSAGE SCHEDULE McRI[ 1 ENVV10N11kUK= AND ERPOY911CFf Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project City of Roanoke, VA - Gateway /Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 www.merjeclesign.com Phase Location No: Section Sign Type: GPS: Sheet No: Message: 1 R229 City of POIR.2 Roanoke 1 R230 City of POIR.2 Roanoke N:37 SL.2 S/OEA 16.1790 W: 79 < Elmwood Park 56.3347 < Jefferson College of Health Sciences > Historic Market District > Center In The Square > Taubman Museum of Art > Shopping & Dining S /OEB > Elmwood Park > Jefferson College of Health Sciences < Historic Market District < Center In The Square < Taubman Museum of Art < Shopping & Dining N: 37 SL.2 S /OEA 16.1632 W: 79 > Elmwood Park 56.3593 > Jefferson College of Health Sciences < Historic Market District < Center In The Square < Taubman Museum of Art < Shopping & Dining S/OE9 < Elmwood Park < Jefferson College of Health Sciences > Historic Market District > Center In The Square > Taubman Museum of Art > Shopping & Dining Project No.: Submittal: Preliminary Date: September 20, 2019 Comments: On existing pole Relcate Airport sign On existing pole Relcate parking signs 11 SIGN MESSAGE SCHEDULE I R AND Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway/Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 www.meriedesign.com Phase Location No: Section Sign Type: GPS: Sheet No: Message. 1 R231 City of PDIR.2 N:37 SL.2 S /OEA Roanoke 16.1536 W:79 A Historic Market District 56.4221 A Center In The Square A Taubman Museum of Art A Shopping & Dining S /DEB • Main Library • Elmwood Park • Jefferson College of Health Sciences 1 R232 City of PDIR.2 N: 37 SL.2 S/OEA Roanoke 16.1622 W: 79 A Main Library 56.4220 A Elmwood Park A Jefferson College of Health Sciences S /OE8 • Historic Market District • Center In The Square • Taubman Museum of Art • Shopping & Dining Project No.: Submittal: Preliminary Date: September 20, 2019 Comments: On existing pole On existing pole Relocate parking sign 12 SIGN MESSAGE SCHEDULE M9NE 16i1V�1011�i1Tli AIIp Client Virginia's Blue Ridge Project No.: 120 N. Church Street Suite 208 Project: City of Roanoke, VA • Gateway/Pedestrian Wayfinding Submittal: Preliminary West Chester, PA 19380 Tel 484.266.0648 Date: September 20, 2019 www.merjedesign.com Phase Location No: Section Sign Type: GPS: Sheet No: Message: Comments: 1 R233 City of PDIR.2 N: 37 SL.2 S /OEA On existing pole Roanoke 16.1004 W: 79 A Historic Market District 56.4263 A Center In The Square A Taubman Museum of Art A Shopping & Dining > Main Library > Elmwood Park S /DEB A Jefferson College of Health Sciences < Main Library < Elmwood Park 1 R234 City of PDIR.2 N: 37 SL.2 SWEA On existing pole Roanoke 16.1063 W: 79 A Jefferson College of Health Sciences Relocate Handicap sign 56.4283 < Main Library < Elmwood Park S /DEB • Historic Market District • Center In The Square • Taubman Museum of Art • Shopping & Dining • Main Library • Elmwood Park 13 SIGN MESSAGE SCHEDULE MINE I ENVE101�11Ti AND E7fPIEIi10E8 Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project: City of Roanoke, VA - Gateway /Pedestrian Wayfinding West Chester, PA 19380 Tel 484166 0648 www.merjedesign.com Phase Location No: Section Sign Type. GPS, Sheet No. Message: 1 R235 City of PDIR.2 N: 37 SL.2 S /OEA Roanoke 16.0256 W: 79 A Jefferson College of Health Sciences 56.4283 A Or Pepper Park - 15 min A Virginia Tech Carilion - 15 min < Elmwood Park S /DEB • Historic Market District • Center In The Square • Taubman Museum of Art • Shopping & Dining • Main Library • Elmwood Park 1 R236 City of PDIR.2 N: 37 SL.3 S/DEA Roanoke 15.4249 W: 79 < Or Pepper Park 56.5080 > Virginia Tech Carilion S /DEB A Jefferson College of Health Sciences - 15 min A Elmwood Park - 15 min > Or Pepper Park < Virginia Tech Carilion Project No.- Submittal: Preliminary Date: September 20, 2019 Comments: On existing pole On existing pole 14 SIGN MESSAGE SCHEDULE R17M 1 BIIVIII )FAMEM a AM D Client: Virginia's Blue Ridge 120 N. Church Street Suite 208 Project City of Roanoke, VA - Gateway /Pedestrian Wayfinding West Chester, PA 19380 Tel 484.266.0648 www.meriedesign.com Phase Location No: Section Sign Type: GPS: Sheet No: Message: Project No.: Submittal: Preliminary Date: September 20, 2019 Comments: 1 R237 City of PDIR.2 N: 37 SL.3 S /OEA On existing pole Roanoke 15.4249 W: 79 A Jefferson College of Health Sciences - 56.5080 15 min ^ Elmwood Park - 15 min > Or Pepper Park < Virginia Tech Carillon S /OEB < Or Pepper Park > Virginia Tech Carillon 1 R400 City of KIOSK.2 N: 37 SL.1 S/OEA Double -sided Static Kiosk Roanoke 16.4435 W: 79 (MAP) Locate in concrete at MLK 56.5458 Content TBA Jr Memorial S /DEB (MAP) Content TBA 1 R401 City of KIOSK.3 N: 37 SL.2 S/OEA Double -sided Digital Kiosk Roanoke 16.0256 W:79 (MAP) Locate in concrete where 56.4283 Content TBA ramps come down from platform, across from parking lot S /DEB Power will need to run to (MAP) within 3ft of kiosk location Content TBA 15 SIGN MESSAGE SCHEDULE MIO{J! I EMVOOfM� AND Client: Virginia's Blue Ridge Project No.: 120 N. Church Street Suite 208 Project City of Roanoke, VA - Gateway /Pedestrian Wayfinding Submittal: Preliminary West Chester, PA 19380 Tel 484.266.0648 Date: September 20, 2019 www.merjedesign.com Phase Location No Section Sign Type: GPS: Sheet No: Message: Comments. 1 R402 City of KIOSK.2 N: 37 SL.2 S/DEA Double -sided Static Kiosk Roanoke 16.3761 W:79 (MAP) Replace existing Roanoke 56.3608 Content TBA kiosk but at entry to Walkway S /DEB (MAP) Content TBA 1 R403 City of KIOSK.3 N: 37 SL.2 S /DEA Double -sided Digital Kiosk Roanoke 16.2900 W' 79 (MAP) Locate in pavers at NE 56.3428 Content TBA corner of west section of Market S /DEB Power will need to run to within 3ft of kiosk location (MAP) Content TBA 1 R405 City of KIOSK.3 SL.3 S/DEA Double -sided Digital Kiosk Roanoke 1 (MAP) Locate in Sidewalk bump Content TBA out at Old Whitmore Ave & S Jefferson Street S /DEB Relocate Trashcan (MAP) OPTION. Locate in Content TBA pedestrian plaza - not city property, require easement/permission Power will need to run to within 3ft of kiosk location 16 Exhibit B Wayfinding Sign Package SPECIFICATIONS MENU OF SIGN TYPES i Glstric Gateways hVIRGINLAIS -B L U-- E Ri D G'E LANDMARK.1 Regional Gateway ENTRY TO REGION & COUNTY Slone to Match Rloe Ridge Parkway Bridge Structure, Local VA Stone Quarry. NOTES: 1. Fabrcator to verily the moonting conddmns and provide a detail drawing far each ounting sduatlan, prior to tabrlcetlon. Fabricator must obtain approval I— the Designer or Client Ior placement prior to fabrication. 2. Welds. All welds shed be ground smooth, palm li seams, Hardware: AN exposed hardware mall be tamper proof fasteners. 4. All eposed edges painted to match adjacent face. E N V I R O N M E N T S & E X P E R I E N C E S City 120 North Church Street Roano ke s20B m e ri e Wet ° ^ester. PA 193 80 VIRGININS T 484.266.0648 BLUE RIDGE' Franklin County Cif }y oft'_ Roanoke DATE 3/22/2019 CLIENT /PROJECT VIRGINIA'S BLUE RIDGE DRAWN BY KRD Wayflndmg and Signage System awmgs are mean for pE5lcx County Franklin b shag renlY eL.esapansi0le to all oa. aid aorxw PROJECT NO. eq em pad awr�ga ma ns SHEET TITLE eateils m a o' Aalo�epoon a�doy aemamlegal District Gateways e��eme�u enerrea wla9d eapammem. Vehicular Directionals Signage Overview REVISIONS ' - _ -_ - -- SHEET NO. GATE .I PrimaryGateway ENTRY TO REGION & COUNTY GATE.2 GATE.3 Primary Gateway Tertiary Gateway GATE ] Secondary Gateway ENTRY TO COUNTY /CITY GATE-1 Secondary Gateway GAT - Tertiary Gateway /\a� v SPECIFICATIONS MENU OF SIGN TYPES Gateway Signs l4entrfication Signs • / • / Historic Fincastte District Ballast I Point VIRGINIA:� fit tit WELCOME ' Franklin County VIRGINIA VDIR.5 - ALT Wood Post GATE.4 T Hagh Vehicular Directional Existing Town /County Gateway Existing VDOT Highway Gateway 16 "Message over 25MPH1 NOTES: 1. Fabricator to verily the mounting Conditions antl p—da a detail drawing for each punting situation.prior to tabricatlan. Nbricatorrnostobtain app -al from the Designer or Client for placement prior to fabncahon. 2. Welds'. All -Ids shall be ground smooth, pad all seams. 3. Hardware: All exposed hardware shall be tamper proof fasteners, 4. All exposed edges painted tp match adjacent face. E N V I R O N M E N T S & E x P F R I E N C E S 120 Nodh urc Chh Street m e ri e Spite 208 West Chester, PA 19380 T 484.266.0648 DATE 3/22/2019 CLIENT / PROJECT / a DRAWN BY KRD VIRGINIA'S BLUE RIDGE swings are meant mr oEgek Wayfinding and Signage System INIENTONLy one aro not lor�mNrucuwi. • • =-11 —N antl be reep —la ell antl cmtlitxms ar me lab. Conaxla snot he lamiliar wnn me aim one annmbprsa PROJECT NO. n weaenN.min n mnnr be mntme many naaslwp arawlnpsaa'a ns SHEET TITLE proval a., t. p, can al N be pimheaebyd aekgal Whi —lar Directlonals gu ¢moms enerae0 by kgd Oepanmew. Signage Overview VC1 VC.1D Vc.10 REVISIONS Specialty Visitor Center ID Visitor Center ID -itor Center ID SHEET NO. Cat SPECIFICATIONS MENU OF SIGN TYPES Vehicular Directionals x Golf Course AMTRAK is Cation EW Salem woma Museum Salem Mu sculil 1_ link 8, His(oly Museums Roanoke college Roanoke College CYtyof Roanoke CRybl Salem City ofsalem City o[Roanoke Cityot Roanoke RY IM VDIR.1 VDIR1 VDIR.2 VDIR.3 VDIR.I.A VDIR.2.A Vehicular Directional Vehicular Directional Salem Vehicular Directional Salem Vehicular Directional Vehicular Directional Veh1wilrDirectional 14 "Message- 25MPHOr less) (4'Message- 15MP1 wlesS; l4'Message 25MP —les1 (4 "Message- ISMPHOrless) (4" n— ,e - IAISIING,OIel 14 "Message - EXISTING P.411 NOTES: 1. Fabricator to verity the mounhng conJit -, and provide a detail drawing for each punting shoatlUn, priorto tabrlcetlon Nbrloator must obtain approval Rom the Designer or Client for placement pnor to Mhncah- 2. Welds. All welds shall be ground smooth, pool all seams. 1 1 3. Hardware: All exposed hardware shalt be tamper proof fasteners. 4. All exposed tables painted to maldh adjacent taco. Rocky Mount E N V I R O N M I N T S 8 E X P E R I E N C E S r Historic •D Mountain CENTER soIxA 1 CIVIC Complal T 120 North Church Street 1 / West Chester m e rV e West Chester, PA ,9380 1 P 4E— Point ill 1 1 I T 484.266.0648 Roanoke Brewery Nat'l Monument 4 GATE 3/22/2019 CLIENT I PROJECT But-- C.—Y Franklin C,aunty VIRGINIA'S BLUE RIDGE DRAWN Be KRD Wayhnding and Sigoage System awngs are nasal mr h1cla INTENT -Y ena aro .1 1., wnsWCbon. sAell rarely and be iesponable toe all anU [onanims of the lob. Conlrxw sroY boamivar won me sin a�a candmons PROJECT NO. n presano. mis pone mss Ae noalua m any eq,esnopnarawmps ana�s SHEET TITLE �arla m coral 11u1BSp���en1g Pedestrian Dlreetionals lAe proorceae by emnl aim eY g moots cneexea nY legal eepamrenLa Identification Signs Information Kiosks Slgnage Overview REVISIONS SHEET NO. VDIR.4 VDIR.S VDIP.6 TRAIL. 3 TRAIL 4 Vehicular Dire nal Vehicular Direcbonal Vehicular Dire nal Destination Complex Destination Complex ■v (6'Message -over ZSMPHI fb"Message over21M11I (6 "Message- over25MPN) -P— 1—) [EXI$tING PoIeI SPECIFICATIONS MENU OF SIGN TYPES Parking Directional, Trailblazer Signs Name CENTER IN THE SQUARE GARAGE is r r 1 Name c of PARK. 1I PARK.2.1 PANK10 PARK.11 PAN .21 PARK 21 NOTES' Parking Direztional Parking Directional Parting ID Parking ID Parking Building ID Parking Building Letters 1. Felb -tor to verity the mounting condihons and provide a detail drawing for each aunting sltuatian, prior to fabrication. F,a -tor must obtain approval Irpm the Designer or Client for plaeement pnor to fadnzation. 2. Welds. All welds shall be ground smooth, pant all seams. z. Hardware: All ezpasei hardware shall be temper pndf last —e. 4. All exposed edges painted to malch adiacenl face. tt E N V I R O N M E N T S 8 E X P E R I E N C E S ,I.' t �' • I West 120 North Church Street n • °, m e rV e W 208 West Cheste, PA 19380 T 484.266.0648 DATE 3/22/2019 CLIENT PROJECT �Y. DRAWN BY KRD VIRGINIA'S BLUE RIDGE aw my— maatmr 0-11 Wayfinding and Signage System ,a", pnly and aro nor Iw co s rvcr o . II Y W da Iw all Co tracts p PROJECT N0. m S1EE7 TITLE Pmral w�aceoe-.1abb Pedestrian Directionals P wmtaor okay Identification Signs raRem n¢ �ne wed pv kRa aePammem. Information Kiosks REASONS Signage Overview SHEET N0, TRAIII TRAIL .2 TRAILS TRAIL.6 — Ce4 Icon Trailblazer trailblazer Icon Trailblazer Trailblazer v (ENIS LING POIeI (EXISiINGpole) �1 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 4th day of November, 2019. No. 41605 - 110419. A RESOLUTION authorizing a public hearing to consider the adoption of an ordinance to change the date of local elections from the May general election date in even - numbered years to the November general election date in even - numbered years commencing with the November 2020 general election. WHEREAS, Virginia Code Section 24.2- 222.1(A) provides that, notwithstanding any contrary provision of a city charter, a city "may provide, by ordinance that the mayor if an elected mayor is provided by charter, and council shall be elected at the November general election date of any cycle designated in the ordinance, for terms to commence January 1 "; and S WHEREAS, City Council desires to hold a public hearing to consider whether to adopt an ordinance pursuant to State Code to change the date of local elections from the date of May general elections in even - numbered years to the date of November general elections in even - numbered years commencing with the November 2020 general election. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the City Manager and the City Clerk are authorized to schedule a public hearing in the City Council Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia for November 18, 2019, at 7:00 p.m., or as soon thereafter as the matter can be reached or at such later date and time as determined by the City Manager, to receive comments from interested persons regarding the proposed change in the date of the election for Mayor and City Council from the date of the May general election in even - numbered years to the date for the November general election in even - numbered years, commencing with the November 2020 general election. ATTEST: City Clerk. Daniel J. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 -1595 TELEPHONE 540- 853 -2431 FAX 540- 853 -1221 EMAIL: cityatty @roanokeva.gov November 4, 2019 The Honorable Sherman P. Lea, Sr., Mayor and Members of City Council Roanoke, Virginia Timothy R. Spencer David L. Collins Heather P. Ferguson Laura M. Carini Douglas P. Barber, Jr. Assistant City Attorneys Re: Request to Authorize a Public Hearing to Consider Adoption of An Ordinance to Change The Date of Local Elections from the May General Election to the November General Election Dear Mayor Lea and Members of Council: Background Pursuant to Section 4, Charter of the City of Roanoke, elections for Mayor and Members of City Council are held on the date of the May general election in even - number years. Pursuant to Section 24.2 - 222.1(A), Code of Virginia (1950), as amended, City Council "may provide, by ordinance that the mayor if an elected mayor is provided by charter, and council shall be elected at the November general election date of any cycle designated in the ordinance, for terms to commence January 1." At its session on October 21, 2019, City Council directed the City Attorney to prepare the necessary measures to change the date of council elections from the date of the May general election to the date of the November general election in even - numbered years commencing with the 2020 November general election. State Code defines General Election to mean "an election held in the Commonwealth on the Tuesday after the first Monday in November or on the first Tuesday in May for the purpose of filling offices regularly scheduled by law to be filled at those times." Section 24.2 -101, Code of Virginia (1950), as amended. Following a review of State Code requirements, and in order to provide the public with an opportunity to provide comments regarding the proposed change in the date of local elections, I recommend that Council conduct a public hearing prior to adoption of an ordinance pursuant to Section 24.2 -222.1 of State Code. This recommendation is based upon discussions with other local government attorneys who have worked on this matter. A public hearing will afford interested citizens and civic groups the opportunity to express their positions on this proposed change in local elections. Recommendation Adopt the attached resolution to authorize a public hearing for Monday, November 18, 2019, at 7:00 p.m., or as soon thereafter as the matter can be reached, or at such later date and time as the City Manager may determine, in the Council Chamber, regarding the proposed change in the date of the election for Mayor and City Council from the date of the May general election in even - numbered years to the date for the general election in November in even - numbered years, commencing with the November 2020 general election. Respectfully submitted, 4� . PA1A-0__ Daniel J. Callaghan Roanoke City Attorney DJC/lsc c: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Sherman P. Stovall, Assistant City Manager for Operations November 4, 2019 7.b.11.1. An open letter to the Roanoke City Council from the Roanoke City Electoral Board To the Honorable Members of the City Council of the City of Roanoke, The recent consideration of moving May elections to November is a serious decision with consequences that would be far - reaching. The conduct of elections affects every single citizen. The Roanoke City Electoral Board is responsible for conducting elections and takes its responsibilities and duties to the people of Roanoke City very seriously. We feel quite strongly that citizens should have a voice and be heard in matters that will change when, where and /or how they will be voting. The Roanoke City Electoral Board has solicited feedback from Roanoke citizens in major changes effecting voting. Most notably are the selection of our current voting equipment and the city -wide precinct realignment. When it came time to replace the formerly used electronic voting equipment with paper ballots and optical scan voting equipment, we did not want to make this important decision in a silo. The Electoral Board wanted to listen to what the voters had to say about this important change. To do this, the Electoral Board organized focus groups composed of voters representing neighborhood organizations, the NAACP and SCLC, the League of Older Americans, persons with disabilities, at least one voter from each precinct in Roanoke City and the Chairs of both political parties. The focus groups allowed the Electoral Board to gain insight and input from the community of voters before making a decision on what kind of voting equipment to purchase. This was an extremely worthwhile and valuable process for our citizens. When it came to reorganizing Roanoke City's precincts, from 32 to 20, again there was an extensive period of community input from the citizens of Roanoke City prior to any changes being made. Significant input was solicited from many community leaders and was utilized in the development of the precinct realignment plan that was eventually adopted by City Council. Roanoke City Council only voted to make this change after a period of careful listening to its citizens and after conducting two public hearings. Given the care and attention that the city has made to its citizens in these important changes, the Roanoke City Electoral Board was surprised at the suddenness of the vote to change the dates of municipal elections proposed at the October 21 st meeting of City Council. While there have evidently been many private conversations about this over the years, the last time City Council formally took up this matter was September of 2012. The members of the Roanoke City Electoral Board care deeply about the people of Roanoke and want to ensure each voter has a consistently positive voting experience and that they have confidence in the structure of their municipal elections. The Roanoke City Electoral Board offers to organize and conduct a public study to gather perspectives of Roanoke's citizens and to gather data from other localities in Virginia who have moved their elections. After these findings are shared, then the most informed decision can be made. We believe that this bottom up approach would be in the best interest of Roanoke City's voters and produce the best result. Roanoke City will live with any changes made for a long time. We want this process to be a seen as a Democratic one with enough public input and transparency to place it beyond impunity. We ask that you involve Roanoke's citizens in this important decision and that their voices be heard. Sincerely, The Roanoke City Electoral Board J,A�� a � Sharon Lazar, Chairman I- /� Byron Hamlar, Vice - Chairman JoA Brill, Secretary Page 1 of 1 j �. L. ,. Online Form Submittal: Sign -up Form to Speak Before Roanoke City Council noreply to: clerk, susie.mccoy 10/30/2019 03:30 PM Hide Details From: noreply @civicplus.com To: clerk @roanokeva.gov, susie.mccoy @roanokeva.gov Sign -up Form to Speak Before Roanoke City Council Date 10/30/2019 Agenda Item Rescheduling of Municipal Elections Name Justin Hunts Email Address justinhunts @gmail.com Address 520 King George Ave SW City Roanoke State VA Zip Code 24016 Phone Number 2017247552 Purpose Unfortunately I will be out of town on business when this meeting takes place, but I find it more than troubling that the decision to move municipal elections was made so swiftly. For years our elections have been held I May and while turnout may be lower than in a presidential election year, it makes voters take a more active and involved role in the governance of our city. Not only does it encourage voters to be informed and "have some skin in the game ", but it also has kept our municipal elections untainted by state and national politics and the money the overwhelms the city during state and national elections. The current election timeline allows Roanokers to have local control and influence in the governance of our city. I urge you to strongly reconsider this assault on Roanoke's identity and future. Do not sell us out to national politics at the expense of local issues. Thank you for your time. Justin Hunts Email not displaying correctly? View it in your browser. file: / / /C:/ Users /cfmccoy /AppData /Local /Temp /notes56C3C9 /—web3338.htm 10/30/2019 DAVID A. BOWERS Attorney at Law 335 W. CHURCH AVENUE ROANOKE, VIRGINIA 2 4016 -5 00 7 TELEPHONE (540) 345.6622 David Bowers November 2, 2019 New Fax # 540-342 -4801 Honorable Sherman P. Lea, Jr., Mayor and Members of the Roanoke City Council Municipal Building 215 West Church Avenue Roanoke, Virginia 24011 Re: Council Elections Dear Mr. Mayor and Members of Council: Please note my opposition to canceling the May, 2020 municipal elections, extending your terms of office, and holding all future municipal elections in November of even - numbered years. Instead, I propose the `Virginia Plan" in which all elected City Council officials shall serve a shortened term, not an extended term, and the elections would be held in November of odd - numbered years, which shall coincide with Virginia elections and Virginia issues, not national elections skewed by presidential politics. In order to assure the public of an orderly and deliberate transition from May elections in even numbered years to November elections in odd numbered years, the election just 6 months from now should be held in May 2020. A copy of the "Virginia Plan" is included herewith for your review. Thank you for your consideration of my thoughts on this matter. DAB /rgh Sincerely, David A. Bowers ,f VIRGINIA PLAN r 7t Se;vnn24.2 -221 _ Code o' Virginia 1, ENACT ORDINANCE: Council votes forthwith on an ordinance enacting this Virginia Plan to hold council elections, beginning in 2021, in November of odd number years, coinciding with state elections. 2. May 2020 ELECTION: This will be held as scheduled, thus assuring the public of an orderly and deliberate transition from May elections in even numbered years to November elections in odd numbered years. The Mayor and three Council Members elected in May 2020 will serve a SHORTENED 3% year term, not an extended term, until December 31, 2023. 3. NOVEMBER 2021 ELECTION: The three Council Members elected back in May 2018 will serve a SHORTENED 3' /z year term, not an extended term, until December 31, 2021. These three seats on council will face election with the statewide election in November 2021 for four -year terms. 4. NOVEMBER 2023 ELECTION: The Mayor and three Council members, having served a SHORTENED 3% year term, not an extended term, will face election in November 2023 for four year terms, beginning January 1, 2024 to December 31, 2028. FURTHER ASSURANCES: Under this VIRGINIA PLAN, no elected city official serves beyond his /her term of office, but may serve SHORTENED terms. Additionally, the election shall coincide with Virginia elections and Virginia issues, not national elections skewed by Presidential politics. �, 6, & 4 4 j i ; It 0 , M09 Saferand Healthier Neighborhoods Recommendations 2 — 5 Safer and Healthier Neighborhoods: Recommendations 2 - 5 2. Participate in and support a community walk of silence from the MLK Bridge to the City Christmas Tree (Bridging the Community Gap) on December 12, including the sharing of a pledge to end violence in the city and to remember citizens who have been impacted by gun violence. 3. Continuation and expansion of a Kindergarten Reading Project to increase empathy and create kindness using the "Little Blue Truck" by Alice Schertle in libraries and schools. 4. Propose city -wide "Pop Up Potlucks" to build intra- neighborhood relationships and strengthens community engagement. 5. Create positive and effective change in neighborhoods by addressing crime prevention through environmental design (clean -up projects, greening, enhanced lighting, etc.) Areas of priority should include but not be limited to higher crime volume areas; zones most affected by gun violence. Recommendations 6 — 7 79 Increase Strong Community Partnerships and Education: Recommendations 6 -7 6. Create a city -wide, family educational program that increases child and youth self- awareness, confidence, love, and empathy in the value of human life, while incorporating non - violent and peer- mediation based practices, through utilization of community partnerships. 7. Increase parental and family support of the RCPS gun safety pledge and current community locked gun safety programs to help raise awareness of suicide and accidental loss of life due to children's access to guns. Increase stakeholder participation in the project child safe initiatives (free gun locks). 41 'd A-q It' we OR 010 Reduce Gang Activity,, Violence, and _ -' ,.� Recidivism Recommendations 8 — 14 Reduce Gang Activity, Violence, and Recidivism: Recommendations 8 - 3.4 8. Encourage greater collaboration between the task force, Roanoke Police Department and community partners to increase community education and awareness on location, structure, and activities of Roanoke City gangs 9. Affirm the efforts of the Roanoke C.A.R.E. initiative and request that two members of the task force be appointed to serve on the C.A.R.E. Team. 10. Identify transformative best practices on reducing gang violence by sending key members of the task force and community to observe municipalities experiencing a reduction in gang violence and learn about their models of practice. 11. Work with the Roanoke City Jail to improve access to programs, education, counseling and spiritual guidance to improve the odds of reducing recidivism (with priority given to those with a history of gun violence). Reduce Gang Activity, Violence, and Recidivism: Recommendations 8 —14 12. Work with the Roanoke City Jail to ensure that returning citizens, upon exit from jail /prison, have direct access to employment opportunities, peer to peer counseling, and housing opportunities while being matched with care coordinators (or community navigators) or professionals and programs who reduce recidivism (with priority given to those with a history of gun violence). 13. A. Propose legislation for an initial review and /or reduction of child support during incarceration. B. Work with the General Assembly and judicial system to create an incentive - based, alternative program designed to empower incarcerated persons (through more family engagement, community navigator training, and personal development skills) to return to society with reduced child support debt and the ability to support their family system and reduce recidivism (with priority given to those with a history of gun violence). 14. Create additional community navigator career positions and first -year wrap around resources for returning citizens (previously incarcerated) to ensure successful re -entry into society. IF k4p ncrease Coordination of Ci Services and ty Planning - Recommendations 15 — 18 ,gK y Increase Coordination of City Services and Planning: Recommendations 3.5 - 3.8 15. Recommend a 24 -hour RAPID response team and crisis intervention center with live and text - based hotline for immediate response, anonymous tips, and conflict resolution utilizing the Cure Violence public health model and locally trained volunteers and mentors. 16. Recommend complete collaboration with local hospital, law enforcement systems and community partners. 17. Recommend that the newly funded RESET grant position and team work directly with the Task Force to collaborate on gun violence reduction efforts. 18. Recommend that existing organizations and efforts (i.e.,. FEDUP) working to reduce gun violence be assisted in becoming 5010 3 non - profit entities to aid in the Rapid Response after care efforts. y �Yd J- 14todl 4 Increase Community Enoaqement an Media Partnerships Recommendation 19 11 Increase Community Engagement and Media Partnership: Recommendation lg 19. Hiring acommunications /marketing partner through competitive RFP (Request for Proposal) to assist the Taskforce and strategic partners to develop and roll out a branded public influence campaign to both educate and engage the community in reducing incidents of gun violence in our city. Why Community -Based Violence Intervention Programs Work? Potential to deter high risk individuals from engaging in violent acts involving firearms. Help to resolve potentially violent and /or deadly disputes before they occur. Connect them to education, employment, mental health, social, housing, and family services. ,THANK @ . � - .� »� < . #. 0Mr Task Force to Reduce Gun Violence Strategic Recommendations November 4, 2019 Overview of Gun Violence in Roanoke City The city of Roanoke is the largest city in southwest Virginia with more than 100,000 residents living within its 42 square miles. The Roanoke metropolitan statistical area has a population greater than 300,0001. Recently named one of the fastest growing economies in Virginia, data shows that in Roanoke, "Over the past 12 months, employment grew by 1,200 jobs or 1.3 percent compared to 0.9 at the state level ". Roanoke also ranks sixth in the state on the cost of living index2. Recently named the first city to enter the National Civic League's Hall of Fame, and one of two cities to receive the All- America City designation seven times, Roanoke is a city that works hard to address her greatest challenges in creative and innovative ways. Evidence of this exists in the successful Star City Reads collaboration helping raise 3rd grade reading levels from near 50% to 75% and working to reduce the school to prison pipeline. The city has also developed a collective response effort to address the opioid epidemic, bringing together over 200 community partners to create a comprehensive harm reduction effort. Along with these successes, the city continues to carry a 23% poverty rate, 30% among children. With this poverty rate comes decreased life expectancy, food insecurity, lack of transportation, and less than full access to health care. Another impact of poverty is an increase in crime. Over the past decade, Roanoke has dealt with 78 homicides as a result of gun violence. The problem has continued to escalate. In just the first 6 months of 2019, the City of Roanoke experienced 259 acts of violence associated with firearms. This includes homicides, armed robberies, aggravated assaults, and weapon law violations. Most incidents occur in and around the lower income area neighborhoods popularly referred to as South East and North West of Roanoke.' Gun violence in the City of Roanoke is not just limited to aggressive acts against others, it also includes suicide. In 2017, 51 percent of all gun - related non -fatal injuries in Virginia were due to intentional self -harm; and almost a third of those self - inflicted gun injuries occurred in the southwest region.' As a response to the violence (including self - harm), the Roanoke City Council, through Resolution No. 41454- 060319, on June 3, 2019 formed the Task Force to Reduce Gun Violence. The intended purpose of the Task Force to Reduce Gun Violence was to consider current practices within the City of Roanoke to address gun violence, review alternatives that have been utilized in other communities, and make recommendations to City Council to implement tangible, meaningful and transformative actions to reduce gun violence within the City. Recommendation 1 Therefore, the task force would like to present its first and most important recommendation: 1. to extend the work of the task force past November 4, 2019 in order to continue its work and complete the task of implementing tangible, meaningful, and transformative actions to reduce gun violence within Roanoke City. Recommendations 2 -5 To Build Safer and Healthier Neighborhoods The primary purpose of the Task Force to Reduce Gun Violence is to address the root causes that contribute to acts of violence and to create meaningful and transformative efforts 2 that, with community engagement, will enhance Roanoke's priority of safe and healthy neighborhoods. The recommendations included here are indicative of community -based programs that address prevention, strengthen and sustain relationships, and enhance neighborhood livability. Recommended Actions 2. Participate in and support a community walk of silence from the MLK Bridge to the City Christmas Tree (Bridging the Community Gap) on December 12, including the sharing of a pledge to end violence in the city and to remember citizens who have been impacted by gun violence. 3. Continuation and expansion of a Kindergarten Reading Project to increase empathy and create kindness using the "Little Blue Truck" by Alice Schertle in libraries and schools. 4. Propose city -wide "Pop Up Potlucks" to build intra- neighborhood relationships and strengthens community engagement. Create positive and effective change in neighborhoods by addressing crime prevention through environmental design (clean -up projects, greening, enhanced lighting, etc.) Areas of priority should include but not be limited to higher crime volume areas; zones most affected by gun violence. Signs of Success A measurable reduction of crime in zones that have previously reported high crime rates • Community engagement and attendance during outreach events Recommendations 6 -7 To Increase Strong Community Partnerships and Education among Students, Parents and Stakeholders Community partnerships and teamwork have been a key factor in successful crime reduction strategies nationwide over the past decade. Implementing strong community partnerships and education among students, parents, and stakeholders has the potential to empower different people groups, improve citizen knowledge and problem - solving skills, increase trust in community organizations and local government, and most importantly it has the potential to increase the likelihood that solutions and recommendations will be successful.' Recommended Actions 6. Create a city -wide, family educational program that increases child and youth self- awareness, confidence, love, and empathy in the value of human life, while incorporating non- violent and peer- mediation based practices, through utilization of community partnerships. 7. Increase parental and family support of the RCPS gun safety pledge and current community locked gun safety programs to help raise awareness of suicide and accidental loss of life due to children's access to guns. Increase stakeholder participation in the project child safe initiatives (free gun locks) Signs of Success A reduction in the number of lethal episodes (intentional and unintentional) Increased parent and student participation with gun safety and pledges 4 Recommendations 8 -14 To Reduce Gang Activity, Violence and Recidivism The 2018 FBI Uniform Crime Report indicated that while Virginia had the 4th lowest level of violent crime in the nation, Roanoke had the 4th highest rate in the state. Roanoke has already experienced 14 homicides in 2019 and is on track to have a higher murder rate than 2018.6 Local and national law enforcement indicate an increase in organized gang activity with recruitment starting as early as late elementary school. The Task Force believes that a focus on educating the community on the realities of gang activity and violence, along with addressing recidivism for returning citizens who are experiencing transformation, are two essential keys to reducing violent activity in our neighborhoods and city. Recommended Actions 8. Encourage greater collaboration between the task force, Roanoke Police Department and community partners to increase community education and awareness on location, structure, and activities of Roanoke City gangs Affirm the efforts of the Roanoke C.A.R.E. initiative and request that two members of the task force be appointed to serve on the C.A.R.E. Team. 10. Identify transformative best practices on reducing gang violence by sending key members of the task force and community to observe municipalities experiencing a reduction in gang violence and learn about their models of practice. 11. Work with the Roanoke City Jail to improve access to programs, education, counseling and spiritual guidance to improve the odds of reducing recidivism (with priority given to those with a history of gun violence). 12. Work with the Roanoke City Jail to ensure that returning citizens, upon exit from jail /prison, have direct access to employment opportunities, peer to peer counseling, and housing opportunities while being matched with care coordinators (or community navigators) or professionals and programs who reduce recidivism (with priority given to those with a history of gun violence). 13. A. Propose legislation for an initial review and /or reduction of child support during incarceration. B. Work with the General Assembly and judicial system to create an incentive- based, alternative program designed to empower incarcerated persons (through more family engagement, community navigator training, and personal development skills) to return to society with reduced child support debt and the ability to support their family system and reduce recidivism (with priority given to those with a history of gun violence). 14. Create additional community navigator career positions and first -year wrap around resources for returning citizens (previously incarcerated) to ensure successful re -entry into society. Signs of Success • Increased community awareness, education and engagement by community in reducing gang activity and violence • Increased opportunities for returning citizens to participate in transformative efforts to reduce gun violence • Lower rates of recidivism • Reduced street and gang violence • Reduction of arrests for gun theft Recommendations 15 -18 To Increase Coordination of City Services and Planning To fully increase city -wide engagement in reducing gun violence, an evidence - based, best practice model is needed. The task force has decided to adopt the Cure Violence public health model to guide the planning and implementation of a RAPID response and crisis intervention center. The Cure Violence model approaches violence with the understanding that violence is an epidemic process that can be stopped using the same public health strategies employed to fight all other epidemics.' We believe that by providing persons' in crisis with an immediate confidant trained to listen, de- escalate, connect with healthy resources, we can address simple hurts before they become major crises. This strategy will require the collaboration, cooperation, and coordination of all city services across the board. Recommended Actions 15. Recommend a 24 -hour RAPID response team and crisis intervention center with live and text -based hotline for immediate response, anonymous tips, and conflict resolution utilizing the Cure Violence public health model and locally trained volunteers and mentors. 7 16. Recommend complete collaboration with local hospital, law enforcement systems and community partners 17. Recommend that the newly funded RESET grant position and team work directly with the Task Force to collaborate on gun violence reduction efforts 18. Recommend that existing organizations and efforts (i.e., FEDUP) working to reduce gun violence be assisted in becoming 501 © 3 non - profit entities to aid in the Rapid Response after care efforts Signs of Success Increased access to restorative models of conflict resolution Utilization of crisis intervention center services Reduced street violence Reduced juvenile arrests for gun thefts Reduced incidents of gun violence city -wide Reduced incidents of suicide Recommendation 19 -22 To Increase Stakeholder Engagement and Media Partnerships Communicating effective messages is paramount for community buy -in and positive community participation. Not only does communication need to be broad and comprehensive, it must be accurate, honest and proportionate. Likewise, changing attitudes towards gun violence is a long -term strategy that is most effective when programing, public perception and aspirations E3 are in alignment. Therefore, we recommend the development and implementation of a comprehensive communication and marketing campaign designed to support the work of the task force and its partners to reduce gun violence in the city. Recommended Actions 19. Hire a communications /marketing partner through competitive RFP to assist the taskforce and strategic partners to develop and roll out a branded public influence campaign. The goal is to influence the public perception of firearms and must include (but is not limited to) the following: a. Significant, reoccurring and diverse public input into the development of the RFP and the selection of the communications /marketing partner; b. Comprehensive, multi -year plan complete with annual budget estimates for planning purposes; C. Consist of no less than a three -year commitment; d. A recognizable Brand /Logo; e. Multi - channel and multimedia advertising targeted particularly at communities at risk for violence and /or victimization; f Ensure that the marketing /advertising is evidence -based and matches the audiences, their cultural norms and is appropriately edgy, unfiltered and raw in order to get their attention and deliver the intended message (e.g. past anti- smoking campaigns; vaping advertisement). Signs of Success Increased traffic to social media websites measures by likes, posts shared, site views, and click through rates Number of persons who the campaign has reached Additional Recommendations: 20. Recommend the Task Force develop a comprehensive action and capacity building plan based on these recommendations over the next 3 -6 six months. 21. Recommend the Task Force host a community stakeholders' event in early 2020 to more fully develop community engagement and partnerships regarding these recommendations. 22. Recommend the Task Force report to City Council every six months on progress to date. Budget Safer & Healthier Neighborhoods: Sponsorship of Bridging the Community Gap Walk - $1,000; Little Blue Truck Reading Project (with multi - lingual options) - $5,000; Pop Up Potlucks - $2500; Environmental Design (seek grant funding options); Total: $8,500 Community Partnerships and Education: Development of city -wide educational curriculum - $10,000. Total: $10,000 Reduce Gang Activity, Violence and Recidivism: Team Visits to Municipalities Identifying Best Practices in Reducing Gang Activity/Violence $15,000. Total: $15,000 10 Coordinated City Services and Planning: RESET Grant - $75,000 (active through 6/30/2021); Cure Violence Model Assessment - $7,500; Rapid Response Team Training - $10,000; Crisis Intervention Centers (staff, volunteer training, locations) - $150,000 (leveraged by in -kind and partner investments). Total: $167,500 (RESET Grant not included) Communications Campaign: Investment of $75,000 would be required for year 1 (Budget year 2020 -21), with the expectation that the communications partner will leverage the investment. This amount does not include any in -kind contributions. Budget outlay for Years 2 and 3, would be determined by the initiatives. Total: $75,000 Conclusion The task force recognizes the urgent need for action and understands that community- based violence intervention and interruption programs have the potential to deter high risk individuals from engaging in violent acts involving firearms, 2) help to resolve potentially violent and /or deadly disputes before they occur, and 3) connect them to education, employment, mental health, social, housing, and family services. Community based violence intervention programs work and the task force is ready to translate the above recommendations into actions. 11 References ' Wikipedia. Roanoke, Virginia. Wikipedia. October 2019. https: / /en. wikipedia .org /wiki/Roanoke,_Virginia. Retrieved 10/25/19. ' Roanoke Regional Partnership. Roanoke Region Job Growth Outpacing the State. Roanoke Regional Partnership. October 2019. https:// roanoke .org /2019/10/17 /roanoke - region- job- growth- outpacing- the - state /. Retrieved 10/29/19 3. Chief Tim Jones. Task Force Presentation. August 2019. 4 Virginia Department of Health. Gun Violence in Virginia. VDH. 2018. 5 Bieler S, Kijakazi K, La Vigne N, et al. Engaging Communities in Reducing Gun Violence. Urban Institute. April 2016. https: / /www.urban.org/ sites / default/files /publication/80061 /2000760- engaging- communities -in- reducing -gun- violence -a- road - map- for - safer - communities.pdf. 6 Department of Justice Federal Bureau of Investigation. 2018 Crime in the United States. FBI UCR. https://ucr.fbi.gov/ crime -in- the -u.s/ 2018 /crime -in- the -u.s.- 2018 /topic- pages /tables /table -6 Cure Violence Global. What We Do. CVG. Cvg.org. s Educational Fund to Stop Gun Violence. Funding Community -Based Violence Intervention Programs in Virginia. EFSGV. July 2019. 12 STEPHANIE M. MOON REYNOLDS, NINIC City Clerk Yvonne Johnson 1759 Lancing Drive Apartment 163 Salem, Virginia 24153 Dear Ms. Johnson: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk��roanokeva.gov November 5, 2019 CECELIA F. MCCOY, CMC Deputy City Clerk CECELIA T. NVEBB, CMC Assistant Deputy City Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 4, 2019, you were appointed as a member (Citizen -At- Large) of the Building and Fire Code Board of Appeals to replace Glen Wayne Hall for a term of office ending June 30, 2022. Enclosed you will find a Certificate of your appointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve the City of Roanoke as a representative of the Building and Fire Code Board of Appeals. Sincerely, Afyj� Stephanie M City Clerk Enclosures rn. Moon Re C c: Tina Carr, Acting Secretary, Building and Fire Code Board of Appeals COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Stephanie M. Moon Reynolds, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the fourth day of November 2019, YVONNE JOHNSON was appointed as a member (Citizen -At- Large) of the Building and Fire Code Board of Appeals to replace Glen Wayne Hall for a term of office ending June 30, 2022. Given under my hand and the Seal of the City of Roanoke this fourth day of November 2019. City Clerk