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HomeMy WebLinkAboutCouncil Actions 03-02-20BESTPITCH 41680- 030220 A I' • •5 ROANOKE CITY COUNCIL . ROANOKE REGIONAL AIRPORT COMMISSION MARCH 2, 2020 9:00 A.M. CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W. AGENDA NOTICE This morning meeting and briefings will be televised live and replayed on RVTV Channel 3 following the 2:00 p.m. session on Thursday, March 5 at 7:00 p.m. and Saturday, March 7 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 1. Call to Order -- Roll Call. • City Council - Council Member Bestpitch arrived late and Council Member Price was absent. • Roanoke Regional Airport Commission — Dr. Nathaniel L. Bishop was absent. 2. Welcome and Opening Remarks. Mayor Sherman P. Lea, Sr. • Chair John R. Clements At 9:12 a.m., Council Member Bestpitch entered the meeting. 3. Items for Discussion and Comments: • Update on status of adding Roanoke Regional Airport Commissioners • Current strategic initiatives in place to enhance economic growth and possible collaboration with City government and the Airport Commission to benefit the city and region 1 City participation in the Airport's Game Changer Pledge 4. Recessed /Adjourned — 10:39 A.M. At 10:54 a.m., the Council Meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., to consider the following items for action: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. (4 -0, Council Members Davis, Osborne and Price were not present when vote was recorded) A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of approximately 0.078 acre portion of City -owned property, located at 0 Norfolk Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (4 -0, Council Members Davis, Osborne and Price were not present when vote was recorded) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION /CLARIFICATION AND ADDITIONS /DELETIONS TO THE 2:00 P.M. AGENDA. NONE. At 10:56 a.m., Council Members Davis and Osborne entered the meeting. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL. NONE. BRIEFING: • Budget /Financial Planning FY 21 - 60 minutes Received and filed. AT 12:08 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL 2:00 P.M., FOR A CLOSED MEETING IN THE COUNCIL'S CONFERENCE ROOM, ROOM 451, NOEL C. TAYLOR MUNICIPAL BUILDING. 2 ROANOKE CITY COUNCIL REGULAR SESSION MARCH 2, 2020 2:00 P.M. CITY COUNCIL CHAMBER AGENDA The City of Roanoke is a safe, caring and economically vibrant community in which to live, learn, work, play and prosper A vibrant urban center with strong neighborhoods set amongst the spectacular beauty of Virginia's Blue Ridge 1. Call to Order - -Roll Call. All Present. The Invocation was delivered by Rabbi Jama L. Purser, Beth Israel Synagogue. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. Mayor Lea stressed that there were no confirmed cases of the Coronavirus in Virginia; and more information could be found on the Carilion Clinic and the Virginia Department of Health websites. NOTICE: Today's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, March 5 at 7:00 p.m., and Saturday, March 7 at 4:00 p.m.; and video streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired. 3 ANNOUNCEMENTS: The Council of the City of Roanoke is seeking applications for the following current vacancies and /or upcoming expirations of terms of office: Architectural Review Board — one vacancy Board of Zoning Appeals — one vacancy Building and Fire Code Board of Appeals — one vacancy City Planning Commission — one vacancy City of Roanoke Finance Board — one vacancy Mill Mountain Advisory Board — one vacancy Roanoke Civic Center Commission — one vacancy Roanoke Valley Regional Cable Television Committee — one vacancy Access the City's homepage to complete an online application for the abovementioned vacancies. Expiration of the three -year terms of office of William B. Hopkins, Jr., and Elizabeth C. S. Jamison as Trustees of the Roanoke City School Board ending June 30, 2020. Information pertaining to the School Board process and application for appointment are available on the City's website and in the City Clerk's Office. Deadline for receipt of applications is Tuesday, March 10, 2020. For questions and/or additional information, contact the City Clerk's Office at (540) 853 -2541. 2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. 4. CONSENT AGENDA: (APPROVED 7 -0, as amended) All matters listed under the Consent Agenda are considered to be routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately. Item C -2 was removed and considered separately due to a personal conflict of interest by Council Member Osborne. 4 C -1 C -2 C -3 Minutes of the regular meeting of City Council held on Tuesday, February 18, 2020. RECOMMENDED ACTION: Dispensed with the reading of the minutes and approved as recorded. Removed and considered separately. (See below) Reports of qualification of the following individuals: Robert Ledger as the Roanoke City Alternate representative of the Western Virginia Regional Industrial Facility Authority for a four - year term of office ending February 3, 2024; Dr. Elda Stanco Downey as a Citizen representative of the Roanoke Valley - Alleghany Regional Commission to fill the unexpired term of office of Courtney Campbell ending June 30, 2021; Louis Garcia as the Student Alternate /Patrick Henry High School representative of the Youth Services Citizen Board for a term of office ending June 30, 2020; Brianna Wilson as the Student/William Fleming High School representative of the Youth Services Citizen Board for a one -year term of office, commencing July 1, 2020 and ending June 30, 2021; Chrystal Smith and Jackie Clewis as members of the Personnel and Employment Practices Commission for three -year terms of office, each, commencing July 1, 2020 and ending June 30, 2023; Matt Clark as the City's representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office, commencing April 1, 2020 and ending March 31, 2023; John Hitchins, Jr., as a member of the Roanoke Arts Commission for a three- year term of office, commencing July 1, 2020 and ending June 30, 2023; Niki Vouldren as the Zoo representative of the Mill Mountain Advisory Board to fill the unexpired term of LaTron Brown ending June 30, 2021; and 5 Jason M. Varney as a member of the Board of Zoning Appeals for a term of office ending December 31, 2022. RECOMMENDED ACTION: Received and filed. C -2 A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, March 16, 2020, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, in his discretion, to consider the sale of City -owned property located at 117 — 119 Norfolk Avenue, S. W., and 0 Railside Avenue, S. W. RECOMMENDED ACTION: Concurred in the request. (6 -0, Council Member Osborne abstained from voting) REGULAR AGENDA: 5. PUBLIC HEARINGS: NONE. 6. PETITIONS AND COMMUNICATIONS: a. Presentation with regard to the Food Readiness Assessment of northwest Roanoke. John R. F. Lewis, Jr., Food Readiness Coordinator, Healthy Start, Spokesperson. (Sponsored by Vice -Mayor Cobb and Council Member Osborne) Strategic Plan: Livability — Quality Amenities Received and filed. b. Annual update on activities of the Roanoke Regional Partnership and State of Outdoors Report. Beth Doughty, Executive Director; and Pete Eshelman, Director, Outdoor Branding Spokespersons. (Sponsored by the City Manager) Strategic Plan: Economy — Asset Development and Asset Promotion Livability — Quality Amenities Received and filed. 7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER: a. CITY MANAGER: BRIEFINGS: Annual Public Safety Updates - 60 minutes • Police • Fire /EMS Strategic Plan: Community Safety — Communication & Engagement Received and filed. At this point, Council Member Osborne left the meeting (4:11 p.m.) ITEMS RECOMMENDED FOR ACTION: 1. Acquisition of real property rights in connection with the Peter's Creek at Salem Turnpike Stream Restoration Project. Strategic Plan: Infrastructure — Environment and Building, Parks and Greenway Adopted Ordinance No. 41680- 030220. (6 -0, Council Member Osborne was not present when vote was recorded) 2. Execution of an Assignment of Lease Agreement with the Local Environment Agriculture Project (LEAP) for City -owned property located at the northeast corner of 13th Street and Cleveland Avenue, S. W., and along Morgan Avenue, S. E., to operate two community gardens. Strategic Plan: Livability — Quality Amenities Adopted Ordinance No. 41681- 030220. (6 -0, Council Member Osborne was not present when vote was recorded) 3. Execution of a proposed Assignment of Contract in connection with the First Reinstated Agreement for the Exchange of Real Property between the City of Roanoke and Hist :Re Partners, LLC, to Rutherfoord Partners, LLC. Strategic Plan: Economy and Asset Development Adopted Ordinance No. 41682- 030220. (6 -0, Council Member Osborne was not present when vote was recorded) COMMENTS OF THE CITY MANAGER. 7 The City Manager offered the following comments: Census Update • The 2020 Census is nearing — the official Census Day will be April 1. • However, in mid -March homes across the country will begin receiving invitations to complete the 2020 Census. • 10 questions, 10 minutes. That's how easy it will be to respond. • You may respond online, by phone, or by mail. • Complete Count Committees for the City and the County are working with local agencies and partners to ensure all community members know about the Census and have the chance to be counted. • Census results determine how federal funding is distributed as well as Virginia's representation in the U.S. Congress, local and state government for the next 10 years. • Help us get the funding and representation we deserve by participating in the 2020 Census. • Learn more at 2020census.gov. Public Works Job Fair • The City will host a Job Fair • Tuesday, March 3, 4 to 7 p.m., at Berglund Center • The event will be free and open to public. • The Job Fair will focus on openings in our Public Works Department including Stormwater, Solid Waste, and Transportation, as well as jobs with Berglund Center, Parks & Recreation, and General Services. • Job seekers can learn about positions at the City, network with department managers and representatives, and seek City career counseling from Human Resources personnel. • In the weeks leading up to the Job Fair, the City has publicized this event on banners, billboards, and Valley Metro buses; in local newspapers; on social media; and through media relations. St Patrick's Day Activities • The Freedom First St. Patrick's Day Parade and Shamrock Festival will be held on March 14 in Downtown Roanoke. • The parade begins at 11 a.m. on Jefferson Street at Elm Avenue and ends at Williamson Road. • This year the parade will feature a special appearance by The Budweiser Clydesdales! • The Shamrock Festival will be from 10 a.m. to 5 p.m. in the Plaza behind the City Market Building. • Roanoke has one of the largest St. Patrick Day's celebrations in the entire mid - Atlantic region. • More details are available at www.downtownroanoke.org. b. CITY ATTORNEY: 1. Authorization for the City of Salem, Virginia to join the Roanoke Regional Airport Commission; and execution of an Amended and Restated Contract among the City of Roanoke, Roanoke County, City of Salem and the Commission. Strategic Plan: Good Government - Effective Leadership Efficient and Effective Operations Adopted Resolution No. 41683- 030220. (6 -0, Council Member Osborne was not present when vote was recorded) 8. REPORTS OF COMMITTEES: NONE. 9. UNFINISHED BUSINESS: NONE. 10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. A resolution concurring in the appointment of an Assistant City Manager for Community Development, effective July 1, 2020. Strategic Plan: Good Government — Effective Leadership Adopted Resolution No. 41684- 030220. (6 -0, Council Member Osborne was not present when vote was recorded) 0 11. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and /or comments by the Mayor and Members of City Council. Council Member Price announced the Youth Mini Summit scheduled for Saturday, March 14 at Lucy Addison Middle School, 11:00 a.m. — 2:00 p.m., lunch will be provided; she also announced formation of the Mayor's Youth Academy. Council Member Bestpitch expressed concern about the impact of the coronavirus epidemic and sends well wishes to our Sister Cities Lijiang City, China and Wonju, Korea. Mayor Lea encouraged citizens to vote on March 3. b. Vacancies on certain authorities, boards, commissions and committees appointed by Council. See below. CERTIFICATION OF CLOSED MEETING. (6 -0, Council Member Osborne was not present when vote was recorded.) Reappointed Carolyn Glover (City Retiree) as a member of the Board of Trustees, City of Roanoke Pension Plan for a two -year term of office, commencing July 1, 2020 and ending June 30, 2022; residency requirement was waived. Reappointed Jessie Coffman and Cassy Ammen for three -year terms of office, each, commencing July 1, 2020 and ending June 30,2023; and appointed Auraliz Quintana to fill the unexpired term of office of Erin Ashwell ending June 30, 2020 as members of the Roanoke Public Library Board. Reappointed Amelia Merchant and Sherman Stovall (Alternate) as members of the Roanoke Valley Juvenile Detention Center Commission for four -year terms of office, each, commencing July 1, 2020 and ending June 30, 2024. Reappointed Shaleen Powell, Ssunny Shah and Meg Carter as members of the Visit Virginia's Blue Ridge, Board of Directors for one -year terms of office, each, commencing July 1, 2020 and ending June 30, 2021. 12. ADJOURNED - 4:38 P.M. 10 s Roanoke ROANOKE March 2, 2020 ROA is currently served by four airlines LEA AA C.T ATL alleg nt American Airlines A D E LTA UNITED PIC Gi Source: Cirium Schedules via Diio Mi; Ailevon Pacific Aviation Consulting analysis Catchment Area ROA has historically been a US Airways stronghold. Their successor American still holds the #1 place in market share, but Delta is gaining ROA PASSENGER SHARE YE 4Q2018 Allegiant 12% United 20% Americ 38% ROA REVENUE SHARE YE 402018 Delta 36% 30% Source: U.S. DOT O &D data via Diio Mi; Atlevon Pacific Aviation Consulting analysis American 39% Incumbent Opportunities allegiant American Airlines � A I D E LTA UNITED American to Dallas /Fort Worth is our #1 priority • DFW is the largest unserved market from ROA at 19 passengers per day each way ("pdew ") • ROA has offered American significant cost savings for 2 x Daily, 70 -seat DFW nonstops • These DFW flights would allow American to carry 63 pdew to destinations that cannot single- connect over Charlotte with current schedules American Airlines i Ilk Source: U.S. DOT O &D data via Diio Mi; Ailevon Pacific Aviation Consulting analysis Delta is happy with the performance of its Atlanta flights • With first -class seats, Delta is earning the highest average fare from ROA • We discussed the potential for Boston flights with Delta — Delta is competing with JetBlue to be the top carrier in Boston — Their growth is constrained by airport capacity — Their smallest aircraft is 70 seats -- They are therefore prioritizing larger cities • Long term potential is for a return to Detroit or entrance into Minneapolis /St. Paul D E L T A Source: U.S. DOTO&D data via Diio Mi; Ailevon Pacific Aviation Consulting analysis United — smallest of the "Big 4" • ROA is a top - performing route for United in Chicago • The performance of the Washington - Dulles route has room for improvement — Many Roanoke passengers are driving to Washington airports — United is shifting East Coast connections from Newark to Washington - Dulles • United is focusing on mid - continent hubs Chicago, Denver, and Houston UNITED Source: U.S. DOT O &D data via Diio Mi; Ailevon Pacific Aviation Consulting analysis Allegiant — Serves our leisure markets to Florida • Allegiant's flights to Central Florida perform adequately within their network • Allegiant continues to add new aircraft, the smallest having 156 seats • Allegiant could add flights and stimulate markets for other destinations in the Southeast — Places like Destin, Punta Gorda, Sarasota, and Savannah are possibilities — Long flight times limit Allegiant's ability to serve Western destinations (i.e. Las Vegas) from ROA allegiant Travel Is our deal: Source: U.S. DOT O &D data via Diio Mi; Ailevon Pacific Aviation Consulting analysis Over 70% of ROA- Western US Traffic Flows Through CLT and ATL Expanding the Scope of ROA Service Offerings Westward is Critical Source: U.S. DOT O&D data via Diio Mi; Ailevon Pacific Aviation Consulting analysis How ROA Traffic Get to Western U.S. Today M AA -CLT M DL -ATL UA -ORD ■ UA -IAD Other ROA Incentives • Small Community Air Service Development Grant (SCASD) -awarded by the DOT in 2018 - $750,000 • Local Pledges - $1.1 million matching • SCASD grant is to be used to gain non -stop service to Dallas or Denver- grant is available for 4 years • FAA prohibits direct subsidies to the airlines from the airport • ROA can waive landing fees, terminal rents and other costs Statistics 2019 • Nearly 720,000 passengers in 2019 ... and growing • Passenger growth from 2018 to 2019 at 8.8 percent • 44 daily flights to eight nonstop destinations • Service by four domestic airlines • 25.6 million pounds of cargo • 52,300 annual aircraft operations .W1,, X,­ bin A:AQAVA KitM�.gta!! !AU ROA n R pP• V A 0 135 7V rtc pit Roanoke - Blacksburg Regional Airport Legend Non -stop Destinations •Mini• AJ..WEb[4W,y �t{I4MV{Agpt'wt 0 uae r +"- romp { 70K 65K 60K 55K • 50K i 45K 40K 35K Roanoke - Blacksburg Regional Airport Passenger Traffic i�• • r • � �e � p �' ��Q�e OGC �► °,a Cie 0 2015 0 2016 * 2017 • 2018 * 2019 0 2020 • • 9000 8500 8000 N r 4T 7500 7000 Airport Total Seats and Frequency 2/23/2020 - 2/29/2020 6500 2016 2017 701$ 2019 2020 Seats 7333 7277 7916 $036 $627 -40—Frequency 136 137 128 135 149 15S 150 140 125 120 115 Many Roanoke area passengers "leak" to other airports —over 60% drive two -four hours to fly from these other airports 4 BWI 6 ' CRW �i j��� .� �.� 1', - 1 s k MV Source: Aiievon Pacific Aviation Consulting and Crawford, Murphy & 771fy analysis RDU 12 CLT 15% ROANOKE AREA LEAKAGE 2018 IAD 7% BWI 6% nrre A&I- ROA 39% 15% IC 3% L Y H 3% CHO 2% Other 2% The objectives of Game Changer are summarized as follows: 1. Reduce the overall cost of business travel in and out of our region by recognizing the loss of productivity and other hidden costs associated with business travel that originate in Washington, D.C., or North Carolina— travel that bypasses our own regional infrastructure. The objectives of Game Changer are summarized as follows: 2. Improve the commercial posture of this region by increasing business use of the airport so that carriers will invest in new routes, larger aircraft and more frequent service to meet our competitive needs. The objectives of Game Changer are summarized as follows: 3. Produce $100 million in economic impact every year for our shared region. This is the same impact that similar -sized regions have witnessed from this type of initiative. The how? • Employers will be asked to draft a single - paragraph business travel policy that encourages staff to consider using our own regional airport instead of an airport in D.C., or NC. • The flexible policy states simply that employees should consider using ROA unless the total difference in cost exceeds $300. The how? • An online calculator will show the cost associated with flying out of RIC, DCA, CLT GSO or RDU versus our own regional airport (including gas, tolls, lost productivity, parking and hours of driving) will be made available at flyroa.com And, it works! • When a similar initiative was made in the Greater Grand Rapids region, it's estimated that $100 million was saved in the first year alone. That's the kind of economic boost everyone can use in our region. • Projects of the same nature were launched in the Rochester, Minnesota; Chattanooga, Tennessee and Asheville, North Carolina regions with similar success. On the Horizon • Airport Master Plan • Land Acquisition • Hangar Construction • Parking Lot Rehabilitation • Runway Extension • Commerce /Transportation Hub But we also need your help What are the Airport's Goals for this Study? Master Plan Goals Provide RRAC with a road map that allows them to be able to make informed decisions regarding short, medium, and long -term development plans for ROA based on sound business decisions and adequate technical justifications and documentation. xDevelop the airport with a sense of community that accounts for the development of land and facilities around and in close proximity to ROA through strategic land management planning. Service Goals Provide facilities that enhance the opportunity for the Airport to maintain and add to the existing air service offerings to and from ROA. s,'' Provide facilities that allow for enhanced services to the general aviation business community. =a Develop facilities that provide the community with a pride and sense of ownership about ROA. rMaintain and enhance the safe and efficient operation of the Airport. Maintain and enhance the short, medium, and long -term financial health of the Airport. Minimize the impact that future airport development would 416�, � have on the environment through sound environmental planning and awareness. The fight for flights: How airports attract new airlines and new routes Kevin Schorr is a professional matchmaker, but his clients aren't expecting chocolates or roses. They're hoping for flights to New York, London, Paris or Amsterdam. As a vice president at the consulting firm Campbell -Hill Aviation Group, Schorr is hired by airports across the United States to help them court air carriers to provide new domestic and international routes. In most cases, luring a flight is far from a spontaneous romance. "You could sort of liken it to dating which leads up to marriage," said Schorr. "We're dating with airlines and nurturing the relationship for a long time. Sometimes it can be five to 10 years before new air service happens." For more TPG news delivered each morning to your inbox, sign un for our daily newsletter. Schorr has worked with close to 60 airports, big and small, to secure flights. It involves everything from route forecasting to economic analysis, with the goal of showcasing the best attributes of a city and its airport. "We help develop the business case for new air service and then work together with the airports and community stakeholders to pursue new service directly with the airline network- planning departments," he said. One city where Schorr and local leaders worked together is Austin, Texas. In recent years, Austin - Bergstrom International Airport has seen the addition of nonstop flights to London - Heathrow on British Airways, London - Gatwick on Norwegian and Frankfurt on Lufthansa. Later this year, Austin will see the debut of nonstop service to Paris - Charles De Gaulle on Norwegian and Amsterdam on KLM. "We're pitching all the time, year- round, because the airlines are making decisions short, medium and some long- term," said Jamy Kazanoff, assistant director, Austin - Bergstrom International Airport. Kazanoff is constantly working the phones, sending emails, visiting airline headquarters and attending air service development conferences to make bids tailored to each carrier. For example, when working to attract Lufthansa's route to Frankfurt Kazanoff focused on the business - travel market. On the other hand, conversations with low -cost carriers focused on disrupting high -fare or monopoly routes. "Different carriers have different business models and Austin fits in the puzzle different ways," she said. An airport may have a wish list of cities and service it would like to offer, but airlines make hard - headed decisions based on what's good for their business. "In a vast majority of the cases, route profitability (driven by demand first and airport costs second) is the sole factor, but this could be in terms of point -to -point profitability or profitability on a whole -trip basis," said Savanthi Syth, a managing director and global airlines analyst at Raymond James and Associates. Although data may drive decisions, airport leaders can help convince airline planners of the benefits of adding a route. Airports often depend on their local and regional chambers of commerce, economic development agencies, business leaders and corporations to help make the case with a carrier's sales team. "So it's not just the numbers anymore," said Justin Meyer, deputy director of aviation, markets and air service development at Kansas City International Airport. "It's really using the numbers to frame the story that helps an airline understand that the opportunity is a profitable one and how it fits into their network," Meyer said. For example, an airport might highlight "a business in town that is interested in making a commitment to that route," he said. Airports can also offer waivers for a limited period of time for things such as landing fees and ticket - counter fees to help make a deal more attractive. Related reading: Stroonwafels. socks and koalas• How airports wooed airlinpQ at the World Routes conference Expansion isn't arbitrary. It has to make sense for each particular carrier, Meyer said. For example, United Airlines typically offers international service only from its major hubs, while other carriers, such as Delta, have established flights to Paris from Indianapolis and Raleigh- Durham (a "focus city" for Deltal Like many mid -sized airports, Kansas City has been expanding, most recently adding new service to Charleston, South Carolina on Southwest Airlines. But in smaller communities, attracting flights can be more challenging. "The markets that have performed the worst are the small cities, especially as higher fuel and labor costs drive airlines to focus on upgauging," said Syth. ( Upgauging is an industry term for using larger aircraft on existing routes — a practice that makes financial sense for airlines if the demand is there, since larger planes will lower their costs per each seat flown.) Yet, the fight for flights goes on in small cities as well. "We're definitely on the lookout for new opportunities and new service," said Jason Foster, air service and economic development manager at Rouge Valley International- Medford Airport (MFR) in Oregon. The airport, in the southern part of Oregon, offers nonstop service to 10 cities and handled more than one million passengers in 2018. (Compare that to the more than 215 cities reachable on nonstop flights from Denver, where 64.5 million passengers passed through in 2018.) The Medford airport does not view its small size as a liability in wooing airline expansion. It, too, offers incentives on everything from marketing to landing fees. "We're doing everything out there that we can do to bring that service in here to our community, just like any other larger airports are doing," Foster said, noting that Medford is also competing with smaller airports. "We're checking to see what the airlines are doing, what aircraft orders are coming in, who's coming online with equipment or new routes," said Foster, noting he's always looking for a good match. Medford administrators know strong air service is crucial to the economic well -being of their community — just like larger cities and airports. "Businesses want to know where you fly to, how well they're going to be able to connect to clients and partners in other parts of the country or the world," Foster said. For its sales pitch to airlines, Medford focuses on the tech, business, and environmental consultants based in the region. It also markets itself as a tourism center, highlighting a Shakespeare festival as well as the city's proximity to Crater Lake National Park and the Oregon coast. The airport recently announced nonstop service to San Diego, beginning June 4 on Allegiant Airlines. Despite a strong economy and targeted marketing campaigns, airport expansion may be tempered in the months ahead. Observers acknowledge airlines have been stymied by issues out of their control, including the grounding of the Boeing 737 MAX. "There's no question that the MAX grounding is really keeping a lid on what American, United, Southwest and Air Canada and others can really do," Schorr said. This includes initiating new flights as well as maintaining current capacity. So you may think a nonstop flight to New York or London from your hometown would be nice, but keep in mind, profitability is often the deciding factor. "It's knowing what's in your pantry and what your opportunities are," Meyer said, "and then figuring out who the right airline that is to talk with." growth, Amazon needs the Roanoke - Blacksburg Region Amazons e- commerce model is changing the way we live, work, and play. The company's fast -paced growth presents a major opportunity to grow Southwest Virginia's economy by building an Amazon Distribution Center here in Roanoke - to do so requires assets that we are well poised to deliver. The Roanoke and New River Valleys are located in an area that is severely underrepresented by Amazon's current distribution network (see map), particularly to our west and north where the closest distribution center is more than 350 miles away. As the transportation hub for this area, we are the logical choice to help address the e- commerce demands for customers from Roanoke to Pennsylvania. In addition to our transportation and geographic advantages, significant efforts are underway by the Roanoke - Blacksburg Regional Airport to accommodate future growth through runway expansion and possible land acquisition. The in- progress Airport Master Plan will also identify new areas of focus for development. As we engage heavily in the pursuit of new growth opportunities, Amazon is rapidly expanding its branded air cargo service, Amazon Air, to meet the freight delivery demands of its own recent growth. In just two years, Amazon Air (operated by Air Transport International, ABX Air, Atlas Air, and Southern Air) established Cincinnati /Northern Kentucky (CVG) as its primary hub and now services 24 "spoke" cities with a fleet of 46 aircraft and 25 more on order. This rapid growth is evidence that now is the right time to act. Virginia's recent success in attracting Amazon to Crystal City, and the company's strategic partnership with Virginia Tech's Innovation Campus, offers a time - sensitive, valuable opportunity to open up a new dialogue that could lead to major economic advantages for our region. Every channel should be used to reach Amazon and sell the message that our geographical position and transportation assets make our region an ideal candidate for Amazon. DELIVERING azon August 1, 2019 Members of the Airport Commission Re: Pursuing Amazon for Southwest Virginia It is widely understood that transportation is critical to economic development. Nowhere is this more evident than right here at the Roanoke - Blacksburg Regional Airport. Moving people and goods in this global marketplace is important not only for existing businesses but also with companies looking to broaden their offerings. A recent example of this close relationship between transportation and economic development was the announcement by Amazon that they were looking to establish a second headquarters outside of their home base in Seattle, Washington. One of the stipulations that were required is that the new location had to have access to an international airport. Fortunately for the Commonwealth of Virginia, Crystal City was chosen as one of their new headquarters location. This was a particularly great announcement for Southwest Virginia as Virginia Tech was selected as a strategic partner with their Innovation Campus. Let's face it, Amazon's ecommerce model has changed the way we live, work and play much like aviation did over a century ago. We need to embrace this new paradigm and position our region for growth in this sector. When you look at the current distribution network of Amazon's distribution center and fulfillment centers it is overwhelmingly apparent that there are no locations in Southwest Virginia (please see the attached map). The Two Valley Region (Roanoke and New River) is an ideal location for Amazon to build a distribution center to serve Southwest Virginia. We are already the transportation hub for this area serving nineteen counties in Virginia and Southeast West Virginia. Our access to Interstates 81 and 581 provide the necessary links to Southwest Virginia. The Roanoke - Blacksburg Regional Airport is already home to both UPS and FedEx air cargo and the ground transportation centers for both freight forwarding companies are on Thirlane Road next to our facility. Efforts are currently underway to expand our runways to accommodate future growth. The commission is also pursuing opportunities to acquire land around the airport to provide for future opportunities for expansion. The Airport Master Plan that started this month will identify areas of focus for development including the runway capacity, land development and opportunities to grow General Aviation and Air Cargo. Amazon Air is a branded cargo airline for Amazon's freight delivery. The operators are Air Transport International, ABX Air, Atlas Air and Southern Air. In early 2017, Amazon Air established Cincinnati /Northern Kentucky (CVG) as its primary hub. Currently there are twenty four (24) "spoke" cities in the U.S. market. The fleet consists of forty six (46) aircraft primarily consisting of Boeing 737- 800, Boeing 767 -200 and Boeing 767 -300 airplanes with twenty five (25) more aircraft on order. This is a rapid ramp up for such a short period of time. Time is of the essence here. We need to reach out to Amazon through any available channels to establish their presence here in Southwest Virginia. The Commonwealth of Virginia and Virginia Tech could be that avenue to opening up a dialogue with Amazon. Our geographical position, access to transportation modes makes us an ideal candidate for Amazon. Convert r Select ® Qwi - Page - Safety Tools ' {j ooglQ amazon distribution center near me <— Hours Amazon Sortation Center RIC ^ OHIO Ashland; VA Amazon Fulfillment Open 24 hours WEBSITE DIRECTIONS Center IND 4 oCOIUmbUS Amazon Fulfillment Center - E Baltimore, CHID (800) 515 -8791 WEBSITE DIRECTIONS Open 24 hours isville 4 Amazon Fulfillment Center - C ® Q West Columbia SC (866) 437 -9078 WEBSITE DIRECTIONS Open 24 hours Amazon Fulfillment Center LEX1 Lexington KY Open 24 hours AMAZON PHL1 New ,_Iastle, DE Open • Closes 6P110 Amazon Fulfillment Center IN Indlanaeolis IN DIRECTIONS Cincinnati 0 Louisville Amazon Fulfillment o 9 Center LEX1 KENTUCKY w ffi rf■ rf• New E -mail Ne I;= Favr A Mail Cents Amazon T i�, Pittsbburgh I AQ AMAZC La Amazon 9; Distribution Center Amazon Fulfillment Center - BWI2 9 Amazon Sortation s Center RIC5 O Roanoke- V I P (' I N I A Richmond � Nortolko oVirginia Beac fillment 0 Greensboro (BNA2) Knoxxville ° oDurham ranklina Asheville NORTH Amazon Fulfillment I a CAROLINA Center BNA3 Amazon Sort o Center CLT5 o Chattanooga Huntsville ,� Amazon Fulfillment Center Amazon ATL6 DIRECTIONS o Birmingham ALABAMA Montgomery o GEORGIA Columbus _aCUTIZ niRFC_TIC ' i = N Items: 2, SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., SUITE 452 ROANOKE, VIRGINIA 24011 -1594 TELEPHONE: (540) 853 -2444 FAX: (540) 853 -1145 EMAIL: MAYOR d/ROANOKEVA.GOV March 2, 2020 The Honorable Vice -Mayor Joseph L. Cobb and Members of the Roanoke City Council Roanoke, Virginia Dear Vice -Mayor Cobb and Members of Council: This is to request a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting. Sincerely, Sherman P. Lea, Sr. Mayor SPL:ctw COMMITTEE VACANCIES /REAPPOINTMENTS March 2, 2020 Public VACANCIES: Term of office on the Architectural Review Board ending October 1, 2023. Term of office on the Board of Zoning Appeals ending December 31, 2022. Term of office (Builder) on the Building and Fire Code Board of Appeals ending June 30, 2022. Term of office on the City Planning Commission ending December 31, 2023. Term of office on (Citizen Member) on the City of Roanoke Finance Board ending June 30, 2021. Term of office on the Mill Mountain Advisory Board ending June 30, 2022. Term of office on the Roanoke Civic Center Commission ending September 30, 2022. Term of office on the Roanoke Valley Regional Cable Television Committee ending June 30, 2022. CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 2, 2020 Subject: Request for Closed Meeting This is to request that City Council convene a closed meeting to discuss the disposition of an approximately 0.078 acre portion of City -owned property located at 0 Norfolk Avenue, S.W., bearing Official Tax Map No. 1110713, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to §2.2-3711 .A.3, Code of Virginia (1950), as amended. Robert S. Cowell, fir. City Manager Distribution: Council Appointed Officers City Council Budget Briefing March 2, 2020 Agenda • FY 2020 Overview • FY 2021 Development and Next Steps • Capital Improvement Program (CIP) and Next Steps 2 FY 2020 General Fund Overview • Revenues — Through January, FY 2020 revenues have increased approximately $3.5 million or 2.8% compared to the same period of FY 19. Local taxes have increased $3.1 million or 3.8% compared to the same period of FY 19. • Expenditures — Through January, FY 2020 expenditures increased approximately $3.8 million or 2.2% compared to the same period of FY 19 due to increased funding to RCPS, timing of transfers and the compensation increase. 3 FY 2021 Local Tax Revenue Estimate Real Estate $85,587,303 $87,765,000 $91,914,000 $4,149,999 4.1% Sales 22,389,378 21,535,280 22,750,000 1,214,720 5.6% Transient Occupancy 4,564,108 4,612,500 4,612,500 0 0% Prepared Foods & Beverage 16,335,846 16,500,000 16,665,000 165,000 1.0% Cigarette Tax 2,108,069 2,150,000 2,000,000 (150,000) (7.0) Motor Vehicle License 2,914,811 3,000,000 3,000,000 0 0% Communications Tax 5,897,696 6,300,000 6,000,000 (300,000) (4.8 %) Personal Property 23,338,381 23,721,120 23,721,120 0 0% Business License 13,846,241 13,030,500 13,030,500 0 0% *Other 27,337,517 25,462,600 26,234,380 770,781 3.0% TOTAL $204,319,350 $204,077,000 $209,927,500 $5,850,500 2.9% *Other: District Taxes, Public Service Corp, Penalties /Interest, Utilities Tax, Recordation and Probate, Admissions, Franchise Fees, Bank Stock, Delinquent Taxes II FY 2021 Total Revenue Local I axes $5,850,500 $209,927,500 Permits, Fees and Licenses 118,000 1,032,800 Fines and Forfeitures (30,150) 1,019,200 Revenue from Use of Property /Money 14,000 491,000 Intergovernmental (662,034) 75,086,100 Charges for Services 489,692 16,997,900 Miscellaneous (10,608) 629,900 Total Revenue Growth — 2.0% $57769,400 $305,1847400 5 FY 2021 Expenditure Enhancements Education /RCPS $85,214,841 2,286,092 - 2,286,092 Community Safety 70,714,689 $619,074 $862,320 $1,481,394 Human Services 40,5545243 - 16,034 16,034 Infrastructure 29,223,099 119,868 177,580 297448 Livability 18,372,067 403,053 171,247 574,300 Good Government 18,150,268 110,101 125,112 235,213 Economy 2,241,267 137,550 1945272 331,822 Non - Departmental* 23,753,315 - 3,047,481 3,047,481 External Agencies 10,039,903 - 3621146 362,146 BASE TOTAL $298,263,692 $3,675,738 $49956,192 $8,631,930 GENERAL FUND TOTAL $306,895,622 6 *Includes 2% compensation increase March 2 "d Balancing Status Estimated FY 2021 Revenues $305,184,400 Preliminary FY 2021 Expenditures March 2nd Variance 306, 895, 622 (1,711,222) 7 FY 2021 Supplemental Enhancements • Education /RCPS — RCPS funding determined by funding formula • Community Safety — Jail medical contract • Mental health services • Release planner — Gun Violence Task Force support — 811/911 Center operating costs — Fire Safety Inspections, Advance Care Paramedicine — Police body -worn camera support — Public Safety overtime — Regional Juvenile Detention expenses — Traffic signal equipment H FY 2021 Supplemental Enhancements • Human Services — Cremations funding right- sizing • Infrastructure — Technology support — Facility maintenance support 9 FY 2021 Supplemental Enhancements • Livability — Recycling fees — Tipping fees • Potential per ton increase of $2 • Cost recovery through Solid Waste Fee — Relocation of Campbell Court sealed trash compactor — Additional structure board -ups and emergency demolitions — Library maintenance and utilities to support branches — Library Associate to support expanded branches • Good Government — Tax /Treasury System project support lul FY 2021 Supplemental Enhancements Economy — Performance agreements — Enterprise Zone annual support — Financial Stability Program — Microloan Program 11 FY 2021 Non - Departmental Expenditure Enhancements Debt Service $14,991,142 $250,000 Civic Center Subsidy and Admissions 2,619,789 1279882 Tax GRTC 2,031,161 100,000 Compensation 0 199589400 Worker Compensation 1,900,000 163,291 Reserves 1,530,620 250,000 Contingency 11500,000 0 Other* (819,397) 197,907 TOTALS $23,753,315 $3,047,481 *Lapse, Line of Duty, OPEB, Dental, Extended Illness, Medical, Payroll Accrual, Reclass Contingency, Termination Leave, Unemployment Wages 12 FY 2021 External Agency Enhancements Blue Ridge Behavioral Healthcare Health Department Service District Taxes 13 Potential One -Time Items • Elections • Pool maintenance needs • Fleet Facility Upgrades • Median and Right of Way Landscape equipment • Street paving • Underground Bulk Fuel Storage Tanks 14 Items Not Yet Funded • Additional Compensation (1 %) • Wage increase for temporary employees • Technology capital support • Fleet capital replacement • Additional Rivers Edge Park Maintenance staff and equipment • Cardiac Monitors and Defibrillators • General Assembly actions 15 Balancing Next Steps • Revenue estimate revisions • Expenditure revisions • April 6thBriefing update 16 FY 2021 -2025 Capital Improvement Program • Investments made within the parameters of the debt policy with consideration of required debt service 17 Debt Policies Net tax - supported 2.49% 2.42% debt as a In Compliance In Compliance percentage of the total taxable assessed value will not exceed 4% Net tax - supported general obligation 8.5% 7.3% debt service shall In Compliance In Compliance not exceed 10% of General Fund expenditures Not less than 60% of the outstanding 79.2% 85.3% tax - supported debt In Compliance In Compliance will be retired within 10 years 2.43% In Compliance 7.3% In Compliance 85.3% In Compliance • FY 2021 -2025 Capital Improvement Program • Continuation of Funding in FY 2025 for Existing Projects — Capital Building Maintenance - $1 M — Curb, Gutter & Sidewalk - $1.5M — Fleet Capital Replacements - $600,000 — RCPS - $5M — Stormwater Improvements - $2.OM — Streetscape Improvements — $500,000 — Civic Center Improvements - $1.5M 19 FY 2021 -2025 Capital Improvement Program • Existing Projects Requiring Additional Funding — Technology Capital • Financial system upgrade or replacement - $1.5 million • Digital Radio - $500,000 — Bridge Renovation - $8.0 million — Parks & Recreation Master Plan - $100,000 — Passenger Rail - $TBD — Fire Facility Master Plan - $669,500 — Transit Facility - $218,000 20 FY 2021 -2025 Capital Improvement Program • Projects Not Currently Programmed Nor Funded — Downtown Master Plan — Parking Garage — Technology Projects — Police Records System, In -Car Cameras, Technology Capital — Magistrate's Office Expansion — Fire Regional Training Center 21 Project RCPS Bridge Renovation Library Master Plan P &R Master Plan Civic Center Stormwater Improvements Curb, Gutter and Sidewalk Streetscapes Improvements Passenger Rail Fleet Capital Replacements Technology Capital Fire Facility Master Plan Public Works Service Center Capital Building Maintenance Campbell Court Transit Facility TOTALS FY 2021 -2025 CIP 2021 2022 2023 2024 2025 Total $5,000,000 $5,000,000 $5,000,000 $5,000,000 $5,000,000 $25,000,000 2,500,000 13,750,000 13,750,000 600,000 600,000 30,000,000 500,000 1,500,000 1,500,000 0 100,000 3,000,000 669,500 3,100,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 10,000,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 500,000 500,000 500,000 500,000 500,000 2,500,000 1,869,000 1,869,000 600,000 600,000 900,000 600,000 600,000 3,300,000 500,000 1,500,000 1,500,000 3,500,000 669,500 669,500 1,500,000 1,500,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 4,000,000 4,000,000 7,478,000 7,478,000 $28,178,000 $30,719,000 $26,150,000 $13,600,000 $14,269,500 $112,916,500 Excess debt service may be available in some years for one -time capital needs, the Undesignated Fund Balance and the Stabilization Reserve. 22 Capital Improvement Program Enterprise Fund Considerations • Parking Fund — Pending Project — Design and development stage underway — Once project costs more defined, estimates will allow for feasibility determination — Fee increase(s) extent to be determined • Stormwater Fund — Maintaining the level of capital project funding and addressing future operational needs — Fee increase will be required 23 CIP Next Steps • Further review of debt model • April 6thBriefing update 24 a CECELIA F. MCCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a—roanokeva.gov March 4, 2020 Barry Thompson, Secretary Western Virginia Regional Industrial Facility Authority 311 South Pollard Street Vinton, Virginia 24179 Dear Mr. Thompson: CECELIA T. NVEBB, CJIC Assistant Deputy City Clerk This is to advise you that Robert Ledger has qualified as the City Alternate representative of the Western Virginia Regional Industrial Facility Authority for a four -year term of office ending February 3, 2024. Sincerely, r Cecelia F. McCoy, CMC City Clerk 4W Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Robert Ledger, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the Roanoke City Alternate representative of Western Virginia Regional Industrial Facility Authority for a four -year term of office ending February 3, 2024, according to the best of my ability. (So help me God) ROBERT LEDGER The foregoing oath of office was taken, sworn to, and subscribed before me by LA Robert Ledger, this 1 LA day of r6f v Or 2020. Brenda S. Hamilton, Clerk of the Circuit Court CECELIA F. MCCOY, CMC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeva.gov March 4, 2020 Wayne G. Strickland, Executive Director Roanoke Valley Alleghany Regional Commission P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: CECELIA T. WEBB, CN'IC Assistant Deputy City Clerk This is to advise you that Dr. Elda Stanco Downey has qualified as a Citizen representative of the Roanoke Valley - Alleghany Regional Commission to fill the unexpired term of office of Courtney Campbell ending June 30, 2021. Sincerely, Cecelia F. McCoy, CMC 0 City Clerk im Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Dr. Elda Stanco Downey, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Citizen representative of the Roanoke Valley - Alleghany Regional Commission to fill the unexpired term of office of Courtney Campbell ending June 30, 2021, according to the best of my ability. (So help me God.) DR. ELbA STANCO DOWNEY The foregoing oath of office was taken, sworn to, and subscribed before me by Dr. Elda Stanco Downey this t day of '.'' 2020. Brenda S. Hamilton, Clerk of the Circuit Court ..L. %l..�ii Clerk r CECELIA F. JICCOY, CHIC Acting City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerkr7oanokeva.go% March 4, 2020 Angela O'Brien Assistant to the City Manager Roanoke, Virginia Dear Ms. O'Brien: CECELIA T. NVEBB, CYIC Assistant Deputy City Clerk This is to advise you that Louis Garcia has qualified as the Student Alternate /Patrick Henry High School representative of the Youth Services Citizen Board for a term of office ending June 30, 2020. Sincerely, C. 44,04 ., �• Cot- Cecelia F. McCoy, CMC City Clerk s Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Louis Garcia, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the Student Alternate /Patrick Henry High School of the Youth Services Citizen Board, for a term of office ending June 30, 2020, according to the best of my ability. (So help me God) The foregoing oath 11�'M of office was taken, sworn to, and subscribed before me by Louis Garcia this+ d ay of U 2019. Brenda S. Hamilton, Clerk of the Circuit Court By ^ Cle CECELIA F.,ICCOY, C.NIC Acting City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(droanokeva.gov March 4, 2020 Angela O'Brien Assistant to the City Manager Roanoke, Virginia Dear Ms. O'Brien: CECELIA T. W'EBB, CHIC Assistant Deputy City Clerk This is to advise you that Brianna Wilson has qualified as the Student/William Fleming High School representative of the Youth Services Citizen Board for a one -year term of office, commencing July 1, 2020 and ending June 30, 2021. Sincerely, V Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Brianna Wilson, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member (Student/ William Fleming High School) of the Youth Services Citizen Board, for a one -year term of office, commencing July 1, 2020 and ending June 30, 2021, according to the best of my ability. (So help me God) BRIANNA WILSON The foregoing oath of office was taken, sworn to, and subscribed before me by Brianna Wilson this I ay of ua 020. Brenda S. Hamilton, Clerk of the Circuit Court CECELIA F. ,NiCCOY, CDIC Acting City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a—roanokeva.goe March 4, 2020 Angelia Vernon, Secretary Personnel and Employment Practices Commission Roanoke, Virginia Dear Ms. Vernon: CECELIA T. NVEBB, CHIC Assistant Depute' City Clerk This is to advise you that Chrystal Smith and Jackie Clewis have qualified as members of the Personnel and Employment Practices Commission for three -year terms of office, each, commencing July 1, 2020 and ending June 30, 2023. Sincerely, C- u� • - M4mt, Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Chrystal Smith, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Personnel and Employment Practices Commission for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023, according to the best of my ability. (So help me God.) 1 CHRYST pL SMITH The foregoing oath of office was taken, sworn to, and subscribed before me by Chrystal Smith this /O day of 2020. B4yZ�74 S. Hamilto Clerk of the Circuit Court �tP� , Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Jackie Clewis, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Personnel and Employment Practices Commission for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023, according to the best of my ability. (So help me God.) i JACKIE CLEWIS The foregoing oath of office was taken, sworn to, and subscribed before me by i -#- . j. Jackie Clewis this., day of %� /��!`'��f202O. s Brenda S. Hamilton, Clerk of the Circuit Court Clerk CECELIA F. MCCOY, CHIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a—roanokeva.gov March 4, 2020 Wayne G. Strickland, Secretary Roanoke Valley Alleghany Regional Comprehensive Economic Development Strategy Committee P. O. Box 2569 Roanoke, Virginia 24010 Dear Mr. Strickland: CECELIA T. wEBB, CNIC Assistant Deputy City Clerk This is to advise you that Matt Clark has qualified as the City's representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office, commencing April 1, 2020 and ending March 31, 2023. Sincerely, C �� .�-• yrt.�c!e.� Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Matt Clark, do solemnly swear that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the City's representative of the Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy Committee for a three -year term of office, commencing April 1, 2020 and ending March 31, 2023, according to the best of my ability. So help me God. MA T CLARK The foregoing oath of office was taken, sworn to, and subscribed before me by Matt Clark this � day of 2020. Brenda S. Hamilton, Clerk of the Circuit Court CECELIA F. JICCOY, CJIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a—'roanokeva.gov March 4, 2020 Melissa Murray, Secretary Roanoke Arts Commission Roanoke, Virginia Dear Ms. Murray: CECELIA T. WEBB, CHIC Assistant Deputy City Clerk This is to advise you that John Hitchins, Jr., has qualified as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023. Sincerely, C'4�,4• VYUgs . Cecelia F. McCoy, CMC City Clerk im Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, John Hitchins, Jr. , do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023, according to the best of my ability. (So help me God.) JOH ITCHINS JR. The foregoing oath of office was taken, sworn to, and subscribed before me by John Hitchins, Jr. this I& day of 020. Brenda S. Hamilton, Clerk of the Circuit Court V0 CECELIA F.1ICCOY, Qy9C City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(droanokeva.gov March 4, 2020 Nicole Ashby, Secretary Mill Mountain Advisory Board Roanoke, Virginia Dear Ms. Ashby: CECELIA T. WEBB, CvIC Assistant Deputy City Clerk This is to advise you that Niki Vouldren has qualified as the Zoo representative of the Mill Mountain Advisory Board to fill the unexpired term of LaTron Brown ending June 30, 2021. Sincerely, dzatb�_' J_- V&-&T Cecelia F. McCoy, CMC City Clerk Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Niki Voudren, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as the Zoo representative of the Mill Mountain Advisory Board to fill the unexpired term of LaTron Brown ending June 30, 2021, according to the best of my ability. (So help me God.) _N/ If NIKI VOUDREN The foregoing oath of o ice was taken, sworn to, and subscribed before me by Niki Voudren this � day of 2020. Brenda S. Hamilton, Clerk of the Circuit Court BY ,Clerk 0 CECELIA F. MCCOY, CJIC City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkCroanokeva.gov March 4, 2020 Tina Carr, Acting Secretary Board of Zoning Appeals Roanoke, Virginia Dear Ms. Carr: CECELIA T. NVEBB, CDIC Assistant Depute City Clerk This is to advise you that Jason M. Varney has qualified as a member of the Board of Zoning Appeals for a term of office ending December 31, 2022. Sincerely, Cecelia F. McCoy, CMC (/ City Clerk 0 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to -wit: I, Jason M. Varney, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Board of Zoning Appeals for a term of office ending December 31, 2022, according to the best of my ability. (So help me God.) N M. VAR The foregoing oath of office was taken, sworn to, and subscribed before me by Jason M. Varney thisa?f day of 2020. Brenda S. Hamilton, Clerk of the Circuit Court BY Clerk 02 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 2, 2020 Subject: Request a Public Hearing to Consider Sale of Property Official Tax Map Numbers 1010306 & 1010307 also known as 119 - 1 1 7 Norfolk Avenue, S.W. and Official Tax Map Numbers 1010317 and 1010318 also known as 0 Railside Avenue, S.W. Background: The City of Roanoke purchased four parcels, together with buildings and improvements thereon, being two parcels situated at 119 and 117 Norfolk Avenue, S.W. bearing Official Tax Map Nos. 1010306 an 1010307, respectively, and two adjacent parcels situated at 0 Railside Avenue, S.W., bearing Official Tax Map Nos. 1010317 and 1010318, respectively (collectively, the "Properties ") in 2001. Subsequently, the City entered into a 40 year lease with Warehouse Row, L. P. Warehouse Row, L.P. redeveloped the Properties and has entered into leases with third party tenants that currently occupy the Properties. Funding for the redevelopment of the Properties included funding from Warehouse Row Lender, LLC, a Virginia limited liability company whose members are The Roanoke Valley Development Company ( "RVDC ") and Carilion Clinic ( "Carilion "). RVDC and Carilion currently control Warehouse Row. 119 Norfolk, LLC ( "Prospective Buyer ") submitted a proposal to purchase the Properties for $1,450,000 and the City, Warehouse Row, L. P., RVDC, and Carilion are presently negotiating with the Prospective Buyer on the terms of a proposed agreement. Under Section 15.2-1800, et seq., Code of Virginia (1950), as amended, prior to conveying City -owned property the City is required to, give prior public notice, conduct a public hearing, and adopt an ordinance by City Council. 0 Recommended Action: Authorize the City Clerk to schedule and advertise a public hearing on the proposed sale of the Properties to the Prospective Buyer to be held on March 16, 2020 at 7:00 p.m., or as soon as the matter may be reached, or such other date and time as deemed appropriate by the City Manager. - - - -- -- --------------- -- Robert . Cowell, .Jr. City Manager Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Robert Ledger, Director, Economic Development Marc Nelson, Economic Development Manager Cassandra L. Turner, Economic Development Specialist Laura M. Carini, Assistant City Attorney 2 A STATEMENT OF CONFLICT OF INTEREST I, Djuna L. Osborne, state that I have a personal interest in the matter that is the subject of Section 4, Item C -2, City Council Agenda for the Council Session on Monday, March 2, 2020, at 2:00 p.m., a communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, March 16, 2020, at 7:00 p.m., or as soon thereafter as the matter may be heard, or such later date and time as the City Manager may determine, in his discretion, to consider the sale of City -owned property located at 117 — 119 Norfolk Avenue, S. W., and 0 Railside Avenue, S. W. because my husband is an employee with Carilion Roanoke Hospital, an affiliate of Carilion Clinic and Carilion Clinic holds interests in the project at 117 -119 Norfolk Avenue, S.W. and 0 Railside Avenue, S.W. My husband did not participate in any action with respect to this matter. Pursuant to Section 2.2 -3112 of the Code of Virginia, I will not participate in this matter and I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 2d day of March 2020. SHERMAN P. LEA, SR. Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 Council Members Email: clerk @roanokeva.gov William D. Bestpitch Joseph L. Cobb Michelle L. Davis Djuna L. Osborne Anita J. Price Patricia White -Boyd March 2, 2020 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Mayor Lea and Members of Council: We jointly sponsor a request of John R. F. Lewis, Jr., Food Readiness Coordinator, Healthy Start to present information with regard to the Food Readiness Assessment of northwest Roanoke, at the regular meeting of City Council to be held on Monday, March 2, 2020, at 2:00 p.m. Sincerely, Joseph L. Cobb Vice -Mayor 09, k6 jei4A-e- Djuna L. Osborne Council Member JLC /DLO:ctw �Q. The NW Roanoke Food System Readiness Assessment Developed by John R. E Lewis I@RORNOKE COMMUNITY GARDEN LOCAL ' One I/alley RSSOCIRTION WAR ENVIRONMENta, �► AcRICUL PROJECTTURE ROANOKE FEED ING Vir inia united way Q°\�\p FOU,y�gr /o �t� PUBLIC LIBRARIES g of Roanoke Valley AMER C A Cooperative o . nto hope Southwest Virginia ArdExtension J~ Vir inia Tech • Vir inia State Universit ye41THI This effort is being led by Healthy Start, an initiative of United Way of Roanoke Valley, providing experiences, education, and access to healthy lifest 1 choices that improve the health, behavior, and attitudes of children an y e families. Healthy Start is a Health Communit Acti d their sponsored by VA Foundation for Health Community Action Team (HCAT), Healthy Youth, made up of community partners focused on food access, health and wellness education. Partners United Way of Roanoke Valley, LEAP for Local Food, TAP, Roanoke Community Garden Association, Roanoke Library, Virginia Cooperative Extension, Feeding America, One Valley, and Re:Earth Community. Needs from Partners • In -kind or monetary for food, marketing, stipenas for community volunteers • Space • Volunteers • Committee for Assessment • Vendors • Data Analysis • Interviewers to be trained • The Roanoke Food System Readiness Assessment is adapted from Step One, Assess Needs, of the Substance Abuse and Mental Health Services Administration's (SAMHSA) Strategic Prevention Framework (SPF) g a 5 -step planning process to guide the selection, implementation, and evaluation of effective, culturally appropriate, and sustainable prevention activities. The SPF includes these five steps: • • Step 1. Assess Needs • • Step 2. Build Capacity • • Step 3. Plan • • Step 4. Implement • • Step 5. Evaluation These steps are guided by the principles of cultural competence and sustainability. The SPF is designed to help states, tribes, jurisdictions, and communities build the infrastructure necessary for effective and sustainable prevention. Each step contains key milestones and products that are essential to the validity of the process. Focused on systems development, the SPF reflects a public health, or community - based, approach to delivering effective prevention. Assessing Readiness: • Measuring ability of Community to undertake a transformational change. • Identifies the potential challenges that might arise when implementing new activities The Food System Readiness Model • The Food System Readiness Model is a prevention model used to assess levels of `Readiness' for food access and food system development in underserved communities, specifically those located in designated food deserts. Communities that exemplify this readiness have the capacity to effectively implement 3 functions: • Increase food access and nurture food system development • Educate members of resources • Mobilize and collaborate with members in developing and supporting projects. Community Food System Define "A food system includes everything from farm to table. System in which food production, processing, distribution and consumption are integrated to enhance the environmental, economic, social and nutritional health of a particular place. Food System Readiness Defined • Food System Readiness (based on Community Readiness, y ea d ness, a term coined by Eugene R. Oetting) here is defined as the stage of a community's or neighborhood's awareness, ability, willingness or resistance to support food access and education issues facin g their neighborhood or surroundin g . community HCAT Focus of Food System Development • Infrastructure and Distribution • Production • Education • Policy The Food System Readiness Model is a model for community change, that: • Allows communities to define issues and strategies g es in their own contexts. • Builds cooperation along all levels of community (members, civic organizations, churches etc. • Increases capacity for health prevention and intervention • Encourages community to invest in and become more aware of nutrition, agriculture and food access The Food System Readiness Model is a model for communit y change, that (cont.): Can be applied in any community (geographic, issue - based, organizational) • Can be used to address a wide range of issues such as health disparities, access to resources, education and poverty • Is a guide to the complex process of community change • Can help to create a developmental track where community members can advocate for and plan to support projects that meet or slightly challenge the current level of readiness Why Community Food System Readiness? • In order to increase the likelihood that a community will successfully implement programs, it is helpful to know what stage of readiness each community is in. Why Community Food System Readiness? • A community displaying Food system readiness has committed collaborative efforts toward sustainable health and nutrition education programs, farm -to -table programs and events and activities that promote awareness of health, nutrition and agriculture practices. Why Community Food System Readiness? Matching an intervention to a community's level of readiness is absolutely essential for success. Why Community Food System Readiness? Interventions must be challenging enough to move a community forward in its level of readiness. However, efforts that are too ambitious are likely to fail because community members will not be ready or able to respond. For each community, Information and Data (empirical and anecdotal) is systematically gathered as a means to: • Pinpoint problems, • Cultural competence and conditions related to food access, • Knowledge of agricultural practices, and nutrition education unique to that particular community. Y The Northwest Roanoke Food System Readiness Model addresses resistance to the program by: • Conserving valuable resources (time, money) • Promoting community recognition and ownership of health issues related to eating habits, food access and nutrition. • Ensures culturally congruent and sustainable, through strong community ownership • Encouraging the use of local experts and resources • Creating a collective community vision for healthy change. What should NOT be expected from the model? The model can't make people do things the d 1' g they t believe in. • Although the model is a useful dia g nostic tool it doesn't prescribe the details of exactly what to do to meet Y our goals. • Each community must then determines specific strategies egles consistent with their communi ty 's culture and level of readiness for each dimension. Supportive Information • Whole Measures for Community Food System • Roanoke Valley Community Healthy Living Index • Community Health Assessment • Light on Food- Online Platform search for food • Socio- Economic Status is important • A Food Access Assessment • Roanoke Local Regional Food & Agriculture Report Process for using the Northwest Roanoke Food System Readiness Model Assessment • Define "Community" • Conduct Key Respondent Interviews • Score to Determine Readiness Level • Develop Strategies /Conduct Workshops • CREATE COMMUNITY CHANGE! Dimensions of readiness for Food System Readiness and Health Prevention • Dimensions of readiness are key factors that influence your Community's preparedness to take action on Health Prevention. • The six dimensions identified and measured in the Food System Readiness Model are very comprehensive in nature. • The are an excellent tool for diagnosing your community's Y . needs and for developing strategies that meet those needs. Dimensions of readiness for Food System Readiness and Health Prevention • Community's efforts • Community knowledge of the efforts • Leadership • Community climate Community knowledge about the issue: Resources related to the issue Dimensions of readiness for Food System Readiness and Health Prevention • A. Community's efforts: To what extent are there efforts, programs, and policies that address health prevention and nutrition education? • B Community knowledge of the efforts: To what extent do community members know about local efforts and their effectiveness, and are the efforts accessible to all segments of the community? • C. Leadership: To what extent are appointed leaders and influential community members supportive of health prevention and nutrition education? Dimensions of readiness for Food System Readiness and Health Prevention D. Community climate: What is the prevailing attitude of the community toward health prevention and nutrition education? Is it one of helplessness or one of responsibility and empowerment? • E. Community knowledge about the issue: To what extent do community members know about or have access to information on health prevention and nutrition education, consequences, and understand how it impacts your community? • E Resources related to the issue: To what extent are local resources (people, time, money, space) available to support the prevention efforts? Stages of Readiness • Seed - No awareness or knowledge of a problem/ Community tolerance • Seed Leaf - Denial of a problem • Roots - Vague Awareness Seedling- Preplanning • Plant — Preparation • Flower — Initiation • Harvest- Confirmation/ Expansion • Market- Professionalization High Levels of Readiness • Communities at higher levels of readiness can accept higher level challenges and support those who may need solutions or resources when setback or difficulties occur. Having the opportunity to document, and understand what problems occurred, how solutions are created will enable communities to choose projects strategically and structure them for sustainable benefit of the community. Community Civic OrLanizati ons Represented in NW Catchment Area - • Focusing on Areas in NW Roanoke that are served by active Neighborhood /Community /Civic Organizations • NNEO /One Valley • Historic Gainsboro Preservation • Melrose Rugby Neighborhood Forum - • Loudon Melrose - • Northwest Neighborhood Improvement Council • Fairland Civic Organization • EDGEWOOD- MORWANDA- SUMMIT HILLS 4 Target areas over a 4 month period: 1. Feb, 2. March, 3.April 1. Gainsb oro /Lincoln /Washington Park 2 3. Loudon Melrose /Melrose Rugby /Fairland Court THANK YOU FOR YOUR SUPPORT! f This is the next step in connecting community to Food, empowering every individual involved to become the best part of their food system! ,► ROANOKE REGIONAL PARTNERSHIP February 13, 2020 Ms. Cecelia McCoy City Clerk Roanoke City Council 215 Church Ave, SW, Rm 456 Roanoke, VA 24011 Dear Ms. McCoy: Q111 Franklin Plaza, Suite 333 Roanoke, VA 24011 © 540-343-1550 roanoke.org I am writing to request that Beth Doughty be included on the March 2, 2020 Roanoke City Council Agenda at 2:00 pm. As is customary, Ms. Doughty will present an annual update to Council on the activities of the Roanoke Regional Partnership. Pete Eshelman, director of outdoor branding and Erin Burcham, director of talent solutions will attend with Beth to answer any questions that council members may have for them. The presentation (in PowerPoint presentation) will take approximately 10 minutes, and an electronic copy along with 2 hard copies will be forwarded to Cecelia Webb in the Clerk's office. If you have any questions, or need any additional information, please contact me at 540.343.1550 x 101. Sincerely, 4,;, �- Q Itrij Lisa A. Link Director of Operation Cc: Cecelia Webb qw 4 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 2, 2020 Subject: Presentation Regarding the Roanoke Regional Partnership's Annual Activity Report and State of the Outdoors Report for 2019 I would like to sponsor a presentation by Beth Doughty, Executive Director of the Roanoke Regional Partnership, to provide an overview of the activities of the organization during 2019 by highlighting not only their recent accomplishments but also future actions and initiatives to be accomplished with our economic development partners. ------- - - - - -- ------- - - - - -- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers PARTNERSHIP ROANO #CE RE ,101,4'aL PARTNERSHIP Employment growth from December 2018 to December 2019 in the region exceeded employment growth rates for NOVA, Richmond, Hampton Roads, Harrisonburg, Staunton, Charlottesville, Lynchburg, and Blacksburg (BLS). FOLLOW US: Y (� roanoke.org empappowu a � �z ROANOKE REGIONAL PARTNERSHIP a OUTLOOK 2020 Small Metro IT Initiative Va .6 Opportunity Zones Wood Haven Technology Park FOLLOW US: V C1 roanoke.org ROANOKE REGIONAL ". .� Mid - Career Professionals 1. Strengthen Brand Awareness 2. Connect to skilled talent 3. 1 mprove talent attraction and retention roanoke.org ROANOKE REGIONAL PARTNERSHIP U Digital Talent Strategy Raleigh- Durham, NC Atlanta, GA Greensboro -High Point, NC Winston - Salem, NC Charlotte, NC Harrisonburg, VA Charlottesville, VA Florence - Myrtle Beach, SC Greenville -New Bern, NC Nashville, TN FOLLOW US: y (j roanoke.org Talent Solutions Summit March 25 Hotel Roanoke ROANOKE REGIONAL PARTNERSHIP E roanoke.org FOLLOW US: Y 91 JWI ; j GET2KNOW N 0 K E ALL INTERNSHIPS POST AN INTERNSHIP EMPLOYERS IN THE RE's "' K J ROANOKE REGIONAL PARTNERSHIP 9 FOLLOW US: V ri roanoke.org ROANOKE REGIONAL PARTNERSHIP 9 Summer Leadership Program roanoke.org FOLLOW US: %F In Experience 2020 FOLLOW US: _V 0 ROANOKE REGIONAL PARTNERSHIP m roanoke.org Business & Wage Growth Attractive Environment & Public Spaces Outdoor Assets 0 O�_ Healthy Community Y Global Brand Narrative Tourism roanoke.org FOLLOW U5: V E� Talent Attraction & 197"" Population Growth Outdoor Assets 0 O�_ Healthy Community Y Global Brand Narrative Tourism roanoke.org FOLLOW U5: V E� ti i� 4 , , " -r T_', -.Val rb- F4. V. Ask roa n o ke. o rg fl- ROANOKE REGIONAL PARTNERSHIP FOLLOW US: V 10 ROANOKE REGIONAL roanoke.org 14 m FOLLOW US: 0 10 ROANO � CITY COUNCIL BRIEFING SUMMARY To: Honorable Mayor and Members of City Council Meeting: March 2, 2020 Subject: Public Safety Briefing Mayor Lea and Members of City Council, On Monday, March 2, 2020, the Police Department and Department of Fire -EMS will present their annual Public Safety Report for Calendar Year 2019. The following key areas will be addressed as a part of the Council briefings: Police Report • Calls for Service Information by Geographic Area, Time of Week, 3 Year Trend, etc. • 2018 -2019 Part One Violent and Property Crime Comparisons and Trends • 2019 Gun Violence Overview • Overview of Key Police Department Programs / Initiatives and Outcomes • Community Focus and Outreach Fire -EMS Report • FY 2019 Demand for Service /Comparative Information from prior years • Response Time Performance • Fire Loss History • Fire Marshal's Office Activities • EMS 2020 Plan Strategies The intent of both briefings is to inform City Council and the public on the performance of the Police Department and Department of Fire -EMS. City Council will not be asked to take any action following the briefings. I look forward to sharing the Public Safety Report with you at the Council meeting. ------------- Robert S. Cowell, Jr. City Manager Distribution: Council Appointed Officers 1N1: LL1G L DID 0 . PVT dpi Qtt� f ly o 77 5 1� M� ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD Police /Citizen Initiated CFS Rate By Zone Zone 4 (NW) • Population 28,529 (29 %) • Total CFS 31,066 • Police Initiated CFS 5,730 • Traffic Stops that Resulted in a Summons 1,159 • Percentage of Traffic Stops by Zone that Resulted in a Summons 30.1% • Traffic Stops with Summons Rate Per 1000: 40.6 Zone 3 (SW) • Population 26,956 (27 %) • Total CFS 22,078 • Police Initiated CFS 2,883 • Traffic Stops that Resulted in a Summons 789 • Percentage of Traffic Stops by Zone that Resulted in a Summons 45.6% • Traffic Stops with Summons Rate Per 1000: 29.2 Zone 2 (NE) • Population 23,321 (23 %) • Total CFS 25,009 • Police Initiated CFS 3,917 • Traffic Stops that Resulted in a Summons 933 • Percentage of Traffic Stops by Zone that Resulted in a Summons 49.2% • Traffic Stops with Summons Rate Per 1000: 40.0 Zone 1 (SE) • Population 21,282 (21 %) • Total CFS 26,081 • Police Initiated CFS 3,168 • Traffic Stops that Resulted in a Summons 928 • Percentage of Traffic Stops by Zone that Resulted in a Summons 41% • Traffic Stops with Summons Rate Per 1000: 43.6 *Includes CFS that did not have an assigned Zone (ex: calls that originated by phone through the records department, non - dispatched calls, or units signed into the CAD system as a roaming citywide unit). Does not include traffic stops or traffic summons, which are considered citizen contacts, not calls for service. * *Police Initiated CFS include CFS with disposition of "OI" (Officer Initiated), "TS" (Traffic Stop), or "SI" (Traffic Stop —Summons Issued) * *CFS Data derived via SQL Software a.. taa; 17000 16500 F VI—TI-11 15500 15000 - 14500 14000 13,734 13500 - 13000 12500 12000 — Sunday 2019 - Calls for Service by Day of Week 16 27A Monday Tuesday Wednesay Thursday Friday Saturday 115,000 110,000 105,000 •011 85,000 E M,X/IMI/ 106,696 Calls for Service by Year 2017 -2019 111,469 93,527 94,291 f d 2017 2018 O All CFS o US Not Including Traffic Stops and Summons 107,267 5000 4500 4000 3500 3000 2500 2000 1500 1000 500 0 Citywide YTD Part 1 Crime by Category 2017 -2019 2017 2018 2019 o Property u Violent Theft From Vehicle and Motor Vehicle Thefts 900 700 600 500 400 300 200 100 0 2017 -2019 2017 2018 2019 v Theft From Vehicle u Motor Vehicle Theft ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; we are RPD Locked on Gun Safety • On National Night Out, RPD handed out free gun locks and educational material about the safe storage and ownership of firearms. Offense Type Offense Code Count Percent All Other Larceny 23H 46 29.3% Residential Burglary 220 (B) 42 26.8% Theft From Motor Vehicle 23F 42 26.8% Theft From Building 23D 20 12.7% Shoplifting 23C 4 2.5% Burglary of Out Building 220 (C) 2 1.3% Robbery of Person 120 (C) 1 0.6% TOTAL 1 157 100.0% Stolen Firearms by Zone Zone 2018 2019 % Change # Change Zone 1- Southeast 35 31 -11% -4 Zone 2- Northeast 55 52 -5% -3 Zone 3- Southwest 38 23 -39% -15 Zone 4- Northwest 71 51 -28% -20 ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD Property Crime - Property crimes continue to have an imnart or the quality of life in Roanoke. - RPD focused on educating the community on the factors that can lead to these crimes (such as unlocked cars, leaving keys inside unattended vehicles, leaving front doors unlocked ... etc). • The #9PM Routine Campaign • Paw Watch ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD Traffic Safety Notable Characteristics of 2019 Traffic rataliti • Alcohol • Speeding Of the 1,688 non -fatal crashes, 266 were attributed to speeding. The next highest cause of crashes was alcohol, with 117 of those crash - - Fatal Crashes in 2018: 6 Fatal Crashes in 2019: 5 Data derived from TREDS Safety Tips • Obey highway signs & markings • Do not drive distracted • No texting /phone calls • Hands off the radio • Do not drink and drive • Buckle up! • Be aware of your surroundings — Particularly in areas with high foot /bike traffic • Two hands on the wheel at all times! t p ROANOKE POLICE DEPARTMENT I Reliable, Professional, Diverse; We are RPD 0 �N j RPD- Reads /Homework Helpers Help Save the Next Girl G O Program Bigs in Badges Senior Sidekicks Cops Camp YouthHQ @Goodwill Paw Watch /9PM Routine Citizens Police Academy Lea Youth Outdoor Basketball League Blue Santa 4 , 1 y+ . e �r 68 I;F Dom .� D� �_ a ,. I i .* www• roa n o keva . g ov /police "To report a crime anonymously" Send Text Message to CRIMES (274637) start the Message with Keyword: Roanok,PO Dial 911 for Emergencies ,�PN- &�)*j Department Activities ZUlE • High School EMT Program • Community Events • Community Walks /Meetings • Community Canvassing • Guns and Hoses (Hockey and Softball) • National Night Out • Read Across America • 911 Stair Climb • Community Risk Reduction • Smoke Detector Program. • City School Art Contest • Child Safety Seat Inspection 11% -- nnn Overall Demand For Service Decreased 1.8% EMS Demand Decreased 0.4% JJ,VVV 30,000 25,000 20,000 15,000 10,000 5,000 0 2015 2016 2017 2018 2019 ■ EMS 209945 229165 239282 24,240 249158 ■ Fire 5 138 5 623 5 186 1 5 208 4 808 ■ Fire ■ EMS 100% 95% 90% 85% 80% 75% 70% 95.90% 94.50% 94.10% 97.0% 95.00% 95.50% ° 93.40% 92.00% 91.10% 2015 2016 2017 2018 2019 Significant Fires An Internationally Accredited ISO Class 1 Department Commitment • Courtesy • Compassion EMS " /RGIN%P Fire Causes An Internationally Accredited ISO Class 1 Department Commitment • Courtesy • Compassion 0.�ANG'�R EMS � /RGIN�P Arson History P, A* . �pANok. EMS FIRE An Internationally Accredited ISO Class 1 Department Commitment • Courtesy • Compassion $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 New Inspections 1,926 Re- Inspections 1,420 System Tests (Fire Alarm) 498 Plan Reviews 1,255 Consults 535 Permits Issued 568 Other Related Inspection Activity 736 Total 6,938 EMS Demand for Service Trend An Internationally Accredited ISO Class 1 Department Commitment • Courtesy • Compassion .A. �pANO�F EMS 100.00% - 75.00% - 50.00% 25.00% 0.00% • 0 0.00 ° / • o o 5 Minutes or Less 90 Percent of the Time 100.00% 75.00% 50.00% 25.00% 0.00% ►r.`�.T • 1 � 2015 8 Minutes or Less 90 Percent of the Time 2016 2017 2018 2019 100.00% 95.00% 90.00% 85.00% 80.00% 0 o • 0 96.10° 12 Minutes or Less 90 Percent of the Time 1,400 1,200 1,000 800 600 400 200 0 n0 6) n0 op op cO CO CO CO rO "O O — Demand 4 7 /1/l!1 Summary Breakdown (Acuity Level) • Carilion Partnership • Campus Calls — Est. 500 -600 calls handled by Carilion Transport — Dedicated Ambulance • Interoperability (Radios /Information Sharing) • High Utilizers Group — OMD /Carilion /City Staff • Meet monthly • Lift Assists —Engine Response - 650 • Medic 13 — 10 % increase in EMS Capacity • 400% decline in EMS Mutual Aid reliance • Advanced Care Paramedic Program • Community Health • Senior Living /Nursing Home Facilities • Three New Facilities Planned for 2019 -2021 in the City • Opioid Crisis /Mental Health • Use of EMS as a Gateway to Accessing Health Care • Misuse of Service Regional Hiri Process School Workforroanokefireems.com • EMS 2020 - Continued • Dispatch Policies /Update EMD Protocols /Applications 0 , p �. • ET3 Grant Partnership (Carilion /Salem /Roanoke County) • Dependent Care Facilities « • EMS Tool Box Expansion gEr- " -. • Continue to redesign the EMS Program • Succession Planning • 36 % of current staff less than 5 years tenure • ISO Re- Evaluation • Continued Focus on Recruitment Initiatives acebook. Roanokeva Workforroanokefi reems V IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of March, 2020. No. 41680 - 030220. AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Peters Creek at Salem Turnpike Stream Restoration Project (Project); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City wants and needs certain real property rights, to include permanent easements of variable length and width, temporary easements, and such other real property interests as needed, as set forth in the City Council Agenda Report dated March 2, 2020, for the Project, in the general vicinity of the intersection of Peters Creek Road and Salem Turnpike, Roanoke, Virginia corridor, and surrounding streets. The proper City officials and City staff are hereby authorized to acquire by negotiation for the City the necessary real property interests and appropriate ancillary rights with respect to the real property parcels referred to in the above mentioned City Council Agenda Report, and any other real property interests needed for the Project. All requisite documents shall be approved as to form by the City Attorney. 2. The City Manager is further authorized to execute appropriate acquisition documents for the above mentioned parcel(s), and such other real property interests needed for the Project, for such consideration as deemed appropriate for the necessary interests, provided, however, the total consideration offered or expended, including costs, title search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds available in the Project's account for such purposes, without further authorization of Council. Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition documents, approved as to form by the City Attorney, the Director of Finance is authorized to pay the respective consideration to the owners of the real property interest conveyed, certified by the City Attorney to be entitled to the same. 3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this Ordinance by title is hereby dispensed with. ATTEST: City Clerk. 0-authorize acquis of prop rights- Peters Creek at Salem Turnpike Stream Restoration Project (3.2.20) 2 CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 2, 2020 Subject: Acquisition of Real Property Rights associated with the Peters Creek at Salem Turnpike Stream Restoration Project Background: In an effort to reduce sediment in the Roanoke River and 13 tributaries having watersheds within City limits, the Stormwater Utility Division has designated a portion of its annual revenue for projects that aim to stabilize waterways, and increase water quality. On an annual basis, the Stormwater Division applies for and typically receives 50/50 match grant funding through the Department of Environmental Quality's (DEQ) Stormwater Local Assistance Fund (SLAF), for such water quality projects. One of the proposed projects is the Peters Creek at Salem Turnpike Stream Restoration project. The project involves the stabilization and restoration of approximately 1,000 linear feet of creek, the installation of stream features and bank structures, grading for floodplain reconnection and increased flood storage, and the establishment of a riparian buffer. This project is in the general vicinity of the intersection of Peters Creek Road and Salem Turnpike. This stretch of Peters Creek stream has been identified as a water quality project in the Peters Creek Watershed Master Plan because stabilization of heavily incised streambanks will reduce erosion in Peters Creek and work towards reducing sediment. Increasing the floodplain storage capacity will also reduce the severity of stream flooding during heavy rainfall, mitigating risk to downstream homes and businesses. In order to construct, operate, and maintain the proposed improvements, the City will need to acquire real property rights from private owners. Considerations: City Council action is necessary to authorize the acquisition of real property rights needed for the Peters Creek at Salem Turnpike Stream Restoration. The real property rights needed are outlined below, but are subject to minor variation of location and extent pending final engineering design details. Permanent maintenance and temporary construction easements of variable length and width are required to accommodate construction activities and will affect eight (8) properties in the general vicinity identified above. The City may also need to acquire various other property rights involving the property listed below and other properties that have not yet been identified for this project. The properties that have been identified so far are as follows: TAXID ADDRESS OWNER Action CHURCH ALIVE INTERNATIONAL Temporary Construction Easement and 2740101 0 SALEM TP NW INC Permanent Maintenance Easement 2740102 0 SALEM TP NW BRUGH DANIEL P Fee Simple 2740103 720 WESTSIDE BLVD NW BURNETT DUEL & BARBARA Fee Simple CHURCH ALIVE INTERNATIONAL Temporary Construction Easement and 6050113 905 PETERS CREEK RD NW INC Permanent Maintenance Easement 60501 14 0 GLADIES ST NW BRUGH DANIEL P Fee Simple Temporary Construction Easement and 60501 15 0 GLADIES ST NW BURNETT DUEL & BARBARA Permanent Maintenance Easement CHURCH ALIVE INTERNATIONAL Temporary Construction Easement and 6050423 0 CAMILLE AV NW INC Permanent Maintenance Easement Temporary Construction Easement and 6050424 0 GLADIES ST NW JONES LEWIS A Permanent Maintenance Easement Recommended Action: Authorize the acquisition of any and all real property rights needed to construct the proposed Salem Turnpike Stream Restoration Project, including but not limited to the specific property rights identified in this City Council Agenda Report, by negotiation and execution of the appropriate acquisition documents by the City Manager, such documents to be approved as to form by the City Attorney. - - -- - -- -------- -------- Rob well, )r. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Robert K. Bengtson, P.E., Director of Public Works Luke Pugh, P.E., City Engineer Dwayne R. D'Ardenne, CGM, PWM, Stormwater Manager Leigh Anne Weitzenfeld, MNR, Water Quality Administrator Marcus F. Aguilar, PE, PhD, Stormwater Research Engineer R. Curry McWilliams. EIT, Civil Engineer I Cassandra L. Turner, Economic Development Specialist ` IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of March, 2020. No. 41681- 030220. AN ORDINANCE authorizing the City Manager to execute the assignment of two lease agreements both dated March 1, 2018, between the City of Roanoke (City), and Roanoke Community Garden Association, Incorporated (RCGA), to Local Environmental Agriculture Project, Inc. (LEAP), for the lease of the following parcels: (i) an approximately 0.3664 acres of City -owned property located at the northeast corner of 13th Street, S.W. and Cleveland Avenue, S. W., Roanoke, Virginia, bearing Official Tax Map No. 1220803, and (ii) an approximately 6,000 sq. ft., more or less, portion of City -owned property, located along Morgan Avenue, S.E., Roanoke, Virginia, commonly known as Morningside Park, bearing Official Tax Map No. 4240102; and dispensing with the second reading of this ordinance by title. WHEREAS, by Ordinance No. 41067 - 022018, adopted by Roanoke City Council on February 20, 2018, and Ordinance No. 41065- 022018, adopted by Roanoke City Council on February 20, 2018, Roanoke City Council authorized the City Manager to execute lease agreements with RCGA for the above City parcels, respectively, after advertising and holding a public hearing; and WHEREAS such lease agreements permit RCGA to assign the leases upon the consent of the City of Roanoke. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, as follows: 1. The City Manager and the City Clerk are hereby authorized, to execute and attest, respectively, in a form approved by the City Attorney, assignments of two lease agreements dated March 1, 2018, between the City of Roanoke and RCGA, to LEAP for LEAP to lease the following: (i) an approximately 0.3664 acres of City -owned property located at the northeast corner of 13th Street, S.W. and Cleveland Avenue, S. W., Roanoke, Virginia, bearing Official Tax Map No. 1220803, and (ii) approximately 6,000 sq. ft., more or less, portion of land, of City -owned property, located along Morgan Avenue, S.E., Roanoke, Virginia, commonly known as Morningside Park, bearing Official Tax Map No. 4240102 (collectively, the "Property "). Both assignments shall require LEAP to use and maintain the Property as community gardens upon the same terms and conditions contained in the existing lease agreements with RCGA for the remainder of the terms of such lease agreements which commenced March 1, 2018, and expire February 28, 2023, at an annual rental of $10.00 per year, upon certain terms and conditions, and as more particularly described in the City Council Agenda Report dated March 2, 2020. The assignments shall be substantially similar in form to the assignments attached to the March 2, 2020 Council Agenda Report, and shall be approved as to form by the City Attorney. 2. Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: J City Clerk. 2 O- Lease - Assignment of 2 leases Roanoke Community Garden Assn and LEAP (3.2.20) CITY COUNCIL AGENDA REPORT To: Honorable Mayor and Members of City Council Meeting: March 2, 2020 Subject: Request to Assign Lease of Two Community Gardens Located at the Northeast Corner of 13th Street, S.W. and Cleveland Avenue and Designated as Tax Map Number 1220803 and a portion of Land Located at Morningside Park along Morgan Avenue, S.E. and Designated as Tax Map Number 4240102 Background: By two lease agreements dated March 1, 2018, the City of Roanoke leased City owned property to the Roanoke Community Garden Association (RCGA) to use for the operation and maintenance of community gardens. RCGA recently dissolved and turned all day -to -day operations over to Local Environmental Agriculture Project (LEAP), a 501(C) 3 nonprofit corporation whose mission is to nurture healthy communities and resilient local food systems by connecting local farmers, food producers, culinary entrepreneurs and community members. LEAP has approached the City requesting an assignment of the two leases from RCGA to LEAP so that it may continue to operate and maintain the community gardens. The locations of the community gardens are: 1) the Northeast corner of 13th Street, S.W. and Cleveland Avenue and designated as Tax Map Number 1220803 and, 2) a portion of Morningside Park (Property) and located along Morgan Ave., S.E., designated as Tax Map Number 4240102. The 13" Street location and Morningside Park location will only be used for maintaining and operating a community garden, which use shall include, but is not limited to, planting and harvesting of agricultural crops. The annual rent is $10 each. The current lease term is for five years, which commenced March 1, 2018, and expires February 28, 2023. Recommended Action: Authorize the City Manager to execute an Assignment of Lease Agreement for each of the above referenced leases substantially similar to the terms and conditions of the attached agreements, with Local Environmental Agriculture Project (LEAP), for the assignment of leases of city -owned property located at the Northeast corner of 13th Street, N.W. and Cleveland Avenue and along Morgan Ave., S.E., Roanoke, Virginia, for the remainder of the current lease terms which commenced March 1, 2018 and expire February 28, 2023. Such Assignment of Lease shall be approved as to form by the City Attorney. Robert S. Cowell, Jr. City Manager Attachments: (2) Assignment Lease Drafts Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director, Department of Finance Michael Clark, Director of Parks and Recreation Robert Ledger, Director Economic Development Cassandra Turner, Economic Development Specialist 2 ASSIGNMENT OF LEASE AGREEMENT This Assignment of Lease Agreement ( "Assignment "), is dated this day of 2020, by and among the CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation ( "Owner "), ROANOKE COMMUNITY GARDEN ASSOCIATION, INC., a Virginia corporation, ( "Assignor ") and LOCAL ENVIRONMENTAL AGRICULTURE PROJECT, INC. a 501 (C)(3) nonprofit organization ( "Assignee ") (collectively the "Parties ") WITNESSETH: WHEREAS, Owner and Assignor entered into that certain Lease Agreement dated March 1, 2018 ( "Lease Agreement') for the lease of approximately 0.3 664 acres of land, being a portion of land owned by Owner bearing Official Tax Map No. 1220803, located at the Northeast corner of 13th Street and Cleveland Avenue in the City of Roanoke ( "Leased Premises "), to be used by Assignor for the purpose of operating and maintaining a community garden, WHEREAS, Assignor is currently winding down and dissolving its operations, and desires to assign the Lease Agreement to Assignee, a 501(C) (3) nonprofit organization whose mission is to nurture healthy communities and resilient local food systems by connecting local farmers, food producers, culinary entrepreneurs and community members, to continue operation and maintenance of the community garden pursuant to the terms of the Lease Agreement, WHEREAS, the Lease Agreement permits Assignor to assign the Lease Agreement upon the written permission of Owner, and Roanoke City Council has consented to such assignment pursuant to Ordinance No. , adopted by Roanoke City Council on March 2, 2020, upon such terms and conditions stated below. NOW, THEREFORE, FOR AND IN CONSIDERATION of the promises stated herein, the above recitals which are incorporated herein and made part of this Assignment, and other good and valuable consideration, the Parties hereby agree as follows: 1. Assignment of Lease Agreement- The Parties hereby agree that the Lease Agreement is hereby assigned to Assignee, as of the Effective Date, and without recourse to Assignor, and Assignee consents to such assignment, as of the Effective Date of the Assignment. The Parties agree that the Lease Agreement, a copy of which is attached to this Assignment as Exhibit A, is a true and correct copy of such Lease Agreement, and is incorporated herein and made a part of this Assignment by reference. 2. Term- The Parties acknowledge and agree that the Lease Agreement commenced on March 1, 2018, for a term of five (5) years, and that the Lease Agreement shall terminate on February 28, 2023. 3. Effective Date- The Effective Date of the Assignment shall be the date that the last Party to this Assignment has signed this Assignment. Upon the Effective Date, the Parties agree that this Assignment shall automatically go into effect without any further action required among the Parties. 4. Incorporation of Lease Agreement— The Parties agree that the terms and conditions of the Lease Agreement between Assignor and Owner, are hereby incorporated into this Assignment and made binding between Assignee and Owner. Assignee agrees to fully comply with and adhere to the terms and conditions contained in the Lease Agreement, except as such terms and conditions may be modified herein, to the same extent and degree as if the Lease Agreement were originally between Owner and Assignee. Such terms and conditions to which Assignee agrees, includes and is not limited to, Assignee's requirement to indemnify and hold the Owner, its agents, employees, and assigns, harmless from any claims arising out of Assignee's operation and maintenance of the Leased Premises. In the event there is any conflict between the terms of this Assignment and the Lease Agreement, the specific terms of this Assignment shall control. 5. Insurance- Assignee agrees to obtain and maintain the required insurance coverages in the amounts set forth in the Lease Agreement, prior to commencing any operations on the Leased Premises pursuant to this Assignment. 6. Notices- All notices in connection with this Assignment, must be in writing and shall be deemed validly given, by personal service, if sent by certified mail, return receipt requested, or by a nationally recognized overnight courier, addressed as follows (or any other address the party to be notified may have designated to the sender by like notice): If to Owner: City Manager City of Roanoke, Virginia, 364 Noel C. Taylor Municipal Building 215 Church Ave. Roanoke, VA 24011 ATTN: Robert S. Cowell, Jr. Telephone No. If to Assignor: Roanoke Community Garden Association, Inc. 655 Highland Avenue, S.E. Roanoke, Virginia, 24013 ATTN: President Telephone: If to Assignee: Local Environmental and Agricultural Project, Inc. P.O. Box 3249 Roanoke, VA 24015 2 ATTN: Director Telephone: Notice shall be deemed delivered upon the date of personal service, two days after deposit in the United States mail, or the day after delivery to a nationally recognized overnight courier. 7. Release and Discharge of Liability -The parties agree that as of the Effective Date of this Agreement, Assignor shall not owe Owner any amounts, responsibility, or obligations pursuant to the terms of the Lease Agreement. Provided however, Assignor's obligation to indemnify and hold harmless Owner pursuant to the terms of Lease Agreement, for any claims arising against Owner caused by the actions of Assignor shall survive this Assignment. 8. Rent -The annual rent to be paid Owner by Assignee pursuant to the terms of the Lease Agreement, in the amount of $10.00 per annum, shall commence on March 1, 2020, and on and that date and thereafter shall be paid by Assignee to Owner. 9. Termination- Owner reserves the right to terminate the Lease Agreement with respect to Assignee, with or without cause, for any reason, upon thirty (30) days written notice to Assignee. 10. Entire Agreement- Except as modified by this Assignment, the terms and conditions provided in the Lease Agreement are unmodified, and shall remain in full force and effect, provided that such terms are now between Assignee and Owner. Assignee acknowledges and agrees that it will obtain any documents or policies, including and not limited to insurance, required to satisfy the terms of the Lease Agreement. The Lease Agreement, as altered, amended and modified by this Assignment is hereby ratified by Assignor, Assignee, and Owner. IN WITNESS WHEREOF, the parties have executed this Assignment by their authorized representatives as of the date above written. ATTEST City Clerk: OWNER: CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation L-In Robert S. Cowell, Jr. (SEAL) Date: , 2020 3 ASSIGNOR: ROANOKE COMMUNITY GARDEN ASSOCIATION, INC. WITNESS: Printed Name: Title: President (SEAL) Date: 2020 ASSIGNEE: Witness: LOCAL ENVIRONMENTAL AGRICULTURE PROJECT, INC. Printed Name: Printed Name: Title: (SEAL) Date: 2020 Approved as to Form: Assistant City Attorney 4 EXHIBIT A LEASE AGREEMENT ASSIGNMENT OF LEASE AGREEMENT This Assignment of Lease Agreement ( "Assignment "), is dated this day of , 2020, by and among the CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation ( "Owner "), ROANOKE COMMUNITY GARDEN ASSOCIATION, INC., a Virginia corporation, ( "Assignor ") and LOCAL ENVIRONMENTAL AGRICULTURE PROJECT, INC. a 501 (C)(3) nonprofit organization ( "Assignee ") (collectively the "Parties "), WITNESSETH: WHEREAS, Owner and Assignor entered into that certain Lease Agreement dated March 1, 2018 ( "Lease Agreement') for the lease by of an approximately 6,000 sq. ft., more or less, portion of land, being a portion of land owned by Owner bearing Official Tax Map No. 4240102, in the City of Roanoke, commonly known as Morningside Park ( "Leased Premises "), to be used by Assignor for the purpose of operating and maintaining a community garden, WHEREAS, Assignor is currently winding down and dissolving its operations, and desires to assign the Lease Agreement to Assignee, a 501(C) (3) nonprofit organization whose mission is to nurture healthy communities and resilient local food systems by connecting local farmers, food producers, culinary entrepreneurs and community members, to continue operation and maintenance of the community garden pursuant to the terms of the Lease Agreement, WHEREAS, the Lease Agreement permits Assignor to assign the Lease Agreement upon the written permission of Owner, and Roanoke City Council has consented to such assignment pursuant to Ordinance No. , adopted by Roanoke City Council on March 2, 2020, upon such terms and conditions stated below. NOW, THEREFORE, FOR AND IN CONSIDERATION of the promises stated herein, the above recitals which are incorporated herein and made part of this Assignment, and other good and valuable consideration, the Parties hereby agree as follows: Assignment of Lease Agreement- The Parties hereby agree that the Lease Agreement is hereby assigned to Assignee, as of the Effective Date, and without recourse to Assignor, and Assignee consents to such assignment, as of the Effective Date of the Assignment. The Parties agree that the Lease Agreement, a copy of which is attached to this Assignment as Exhibit A, is a true and correct copy of such Lease Agreement, and is incorporated herein and made a part of this Assignment by reference. 2. Term- The Parties acknowledge and agree that the Lease Agreement commenced on March 1, 2018, for a term of five (5) years, and that the Lease Agreement shall terminate on February 28, 2023. 3. Effective Date- The Effective Date of the Assignment shall be the date that the last Party to this Assignment has signed this Assignment. Upon the Effective Date, the Parties agree that this Assignment shall automatically go into effect without any further action required among the Parties. 4. Incorporation of Lease Agreement— The Parties agree that the terms and conditions of the Lease Agreement between Assignor and Owner, are hereby incorporated Into this Assignment and made binding between Assignee and Owner. Assignee agrees to fully comply with, and adhere to the terms and conditions contained in the Lease Agreement, except as such terms and conditions may be modified herein, to the same extent and degree as if the Lease Agreement were originally between Owner and Assignee. Such terms and conditions to which Assignee agrees, includes and is not limited to, Assignee's requirement to indemnify and hold the Owner, its agents, employees, and assigns, harmless from any claims arising out of Assignee's operation and maintenance of the Leased Premises. In the event there is any conflict between the terms of this Assignment and the Lease Agreement, the specific terms of this Assignment shall control. 5. Insurance- Assignee agrees to obtain and maintain the required insurance coverages in the amounts set forth in the Lease Agreement, prior to commencing any operations on the Leased Premises pursuant to this Assignment. 6. Notices- All notices in connection with this Assignment, must be in writing and shall be deemed validly given, by personal service, if sent by certified mail, return receipt requested, or by a nationally recognized overnight courier, addressed as follows (or any other address the party to be notified may have designated to the sender by like notice): If to Owner: City Manager City of Roanoke, Virginia, 364 Noel C. Taylor Municipal Building 215 Church Ave. Roanoke, VA 24011 ATTN: Robert S. Cowell, Jr. Telephone No. If to Assignor: Roanoke Community Garden Association, Inc. 655 Highland Avenue, S.E. Roanoke, Virginia, 24013 ATTN: President Telephone: If to Assignee: Local Environmental and Agricultural Project, Inc. P.O. Box 3249 Roanoke, VA 24015 V0 ATTN: Director Telephone: Notice shall be deemed delivered upon the date of personal service, two days after deposit in the United States mail, or the day after delivery to a nationally recognized overnight courier. 7. Release and Discharge of Liability -The parties agree that as of the Effective Date of this Agreement, Assignor shall not owe Owner any amounts, responsibility, or obligations pursuant to the terms of the Lease Agreement. Provided however, Assignor's obligation to indemnify and hold harmless Owner pursuant to the terms of Lease Agreement, for any claims arising against Owner caused by the actions of Assignor shall survive this Assignment. 8. Rent -The annual rent to be paid Owner by Assignee pursuant to the terms of the Lease Agreement, in the amount of $10.00 per annum, shall commence on March 1, 2020, and on and that date and thereafter shall be paid by Assignee to Owner. 9. Termination- Owner reserves the right to terminate the Lease Agreement with respect to Assignee, with or without cause, for any reason, upon thirty (30) days written notice to Assignee. 10. Entire Agreement- Except as modified by this Assignment, the terms and conditions provided in the Lease Agreement are unmodified, and shall remain in full force and effect, provided that such terms are now between Assignee and Owner. Assignee acknowledges and agrees that it will obtain any documents or policies, including and not limited to, insurance required to satisfy the terms of the Lease Agreement. The Lease Agreement, as altered, amended and modified by this Assignment is hereby ratified by Assignor, Assignee, and Owner. IN WITNESS WHEREOF, the parties have executed this Assignment by their authorized representatives as of the date above written. OWNER: ATTEST CITY OF ROANOKE, VIRGINIA, a Virginia municipal corporation City Clerk: Robert S. Cowell, Jr. (SEAL) Date: 2020 3 ASSIGNOR: ROANOKE COMMUNITY GARDEN ASSOCIATION, INC. WITNESS: Printed Name: Title: President (SEAL) Date: .2020 ASSIGNEE: Witness: LOCAL ENVIRONMENTAL AGRICULTURE PROJECT, INC. Printed Name: Printed Name: Title: (SEAL) Date: 2020 Approved as to Form: Assistant City Attorney 4 EXHIBIT A LEASE AGREEMENT 4-�, IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of March, 2020. No. 41682 - 030220. AN ORDINANCE authorizing the proper City officials to consent to an Assignment of Contract between Hist:Re Partners, LLC ( "Developer ") and Rutherfoord Partners, LLC; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matter; and dispensing with the second reading of this ordinance by title. WHEREAS, the City and Hist:Re Partners, LLC entered into a First Reinstated Agreement for the Exchange of Real Estate dated September 17, 2019 (the "Agreement ") which authorized (i) the sale by the City to Developer of 29 Campbell Avenue, S.W., and 30 Salem Avenue, S.W., collectively and commonly known as Campbell Court, and more specifically described in the Agreement; and (ii) the exchange of two parcels of property situated at 1 Jefferson Street, S.W., and 7 Jefferson Street, S.W., bearing Official Tax Map Nos. 1010507 and 1010508, respectively (collectively, the "Future Rail Station Parcels ") from Developer to the City; WHEREAS, Developer has options to acquire The Future Rail Station Parcels from Rutherfoord Properties, LLC, successor to T -W Properties, the City has an agreement to acquire Campbell Court from Greater Roanoke Transit Company, and acquisition of Campbell Court by the City and acquisition of the Future Rail Station Parcels by Developer are express conditions precedent to the City and Developer's performances under the Agreement; and WHEREAS, the Agreement allows Developer to assign any part of Developer's rights or obligations under the Agreement and any such assignment shall not relieve Developer from any of its obligations under the Agreement and Developer desires to irrevocably and unconditionally designate Rutherfoord Partners, LLC as Developer under the Agreement and assign all of its right, title, and interest under the Agreement to Rutherfoord Partners, LLC. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager is hereby authorized on behalf of the City to consent to the Assignment of Contract upon the terms and conditions of the Assignment of Contract attached to the City Council Agenda Report dated March 2, 2020. The Assignment of Contract is to be substantially similar to the one attached to the City Council Agenda Report dated March 2, 2020, and in a form approved by the City Attorney. 2. The City Manager is further authorized to negotiate, execute, deliver, and implement such further documents and agreements and take such further actions as may be necessary to implement, administer and enforce the Assignment of Contract. The form of all such other documents are to be approved as to form by the City Attorney. 3. Pursuant to the provision of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with. ATTEST: C.,ce� 1A rncC U City Clerk. To: Honorable Mayor and Members of City Council Meeting: March 2, 2020 Subject: Authorize Assignment of First Reinstated Agreement for the Exchange of Real Property between the City of Roanoke, Virginia and Hist:Re Partners, LLC to Rutherfoord Partners, LLC Background: The City of Roanoke, Virginia (City) and Hist:Re Partners, LLC (Developer) entered into a First Reinstated Agreement for the Exchange of Real Estate dated September 17, 2019, ( "Agreement ") following authorization by City Council through the adoption of Ordinance No. 41565-091619. The Agreement authorizes the sale by the City to Developer of 29 Campbell Avenue, S.W., and 30 Salem Avenue, S.W., bearing Official Tax Map Nos. 1011105, 1011106, 1011107, 1011108, 1011109, 1011110, 1011116, 1011117, 1011118, 101 1 1 19, 101 1 1 20, 101 1 122, and 101 1 129, collectively and commonly known as Campbell Court, currently owned by Greater Roanoke Transit Company (GRTC) and used as GRTC's transportation center. The City intends to acquire Campbell Court from GRTC pursuant to a separate agreement between the City and GRTC. In exchange for the conveyance of Campbell Court by the City, Developer intends to convey two parcels of property situated at 1 Jefferson Street, S.W., and 7 Jefferson Street, S.W., bearing Official Tax Map Nos. 1010507 and 1010508, respectively (collectively, the "Future Rail Station Parcels "), currently used as office space for an insurance company and owned by Rutherfoord Properties, LLC, a Virginia limited liability company, formerly organized and known as T -W Properties, a Virginia partnership, for which Developer has options to acquire, and other consideration. Acquisition of Campbell Court by the City pursuant to the City -GRTC Reinstated Agreement, and acquisition of the Future Rail Station Parcels by Developer from Rutherfoord Properties, LLC, as successor to T -W Properties are express conditions precedent to the City and Developer's performances under the Agreement. The sole member and manager of Rutherfoord Properties, LLC is Rutherfoord Partners, LLC, a Virginia limited liability company. The members of Rutherfoord Partners, LLC are Walton Rutherfoord, Lucas Thornton, and Ashton L. Wilson. The manager of Rutherfoord Partners, LLC is Lucas Thornton. Considerations: The Agreement allows the Developer to assign any part of the Developer's rights or obligations under the Agreement and any such assignment shall not relieve the Developer from any of its obligations under the Agreement. The Developer desires to irrevocably and unconditionally designate Rutherfoord Partners, LLC as the Developer under the Agreement and assign all of its right, title, and interest under the Agreement to Rutherfoord Partners, LLC. Recommended Action: Authorize the City Manager to execute the proposed Assignment of Contract, substantially similar in form to the proposed Assignment of Contract attached to this report. The Assignment of Contract shall be approved as to form by the City Attorney. --- - --------------------- Robert S. Cowell, )r. City Manager Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Robert Ledger, Director, Economic Development Kevin Price, General Manager, GRTC 2 ASSIGNMENT OF CONTRACT THIS ASSIGNMENT OF CONTRACT is made as of this day of March, 2020, by and between HIST:RE PARTNERS, LLC, a Virginia limited liability Company (the "Assignor ") and RUTHERFOORD PARTNERS, LLC, a Virginia limited liability company (the "Assignee "). WITNESSETH Assignor and the City of Roanoke, Virginia, a Virginia Municipal Corporation (the "City ") are parties to a First Reinstated Agreement for the Exchange of Real Estate dated September 17, 2019, as amended (the "Contract "), relating to the exchange of certain real property located in the City of Roanoke, Virginia, known as Campbell Court and the Future Rail Station Parcel, as more particularly described in the Contract (the "Property "). Assignor desires to designate Assignee as the Developer under the Contract and assign all of Assignor's right, title and interest under the Contract to Assignee, and Assignee is willing to accept such designation and assignment. NOW, THEREFORE, for and in the consideration of the payment to Assignor of the sum of $10.00 and for no other consideration, the receipt and sufficiency of such consideration is hereby acknowledged by Assignor, the parties hereto agree as follows: 1. Assignment. Assignor hereby irrevocably and unconditionally designates Assignee as the Developer under the Contract and assigns all of its right, title and interest under the Contract to Assignee. Assignee accepts such designation as Developer and assignment and agrees to perform the obligations of Developer and Assignor thereunder arising on and after the Effective Date (as defined below). This Assignment of Contract shall not relieve Assignor of any obligations under the Contract. {2676682 - 1,111055- 00001 -01} I 2. Effective Date. This Assignment of Contract shall become effective upon the execution of this Assignment of Contract by the City consenting to the assignment contemplated herein (the "Effective Date ") 3. Binding Agreement. This Assignment of Contract shall be binding upon and inure to the benefit of the parties hereto and their successors, heirs and assigns. 4. Governing. This Assignment of Contract shall be governed by and construed and enforced in accordance with the laws of the Commonwealth of Virginia. 5. Performance Grant Agreements. Assignee will apply for the Incentives pursuant to Article 9 of the Contract, and Assignor agrees to remain bound for performance by Assignee. WITNESS the signatures of the parties hereto as of the date first above written. ASSIGNOR: HIST:RE PARTNERS, LLC By Lucas Thornton, Member and Authorized Agent to Execute this Assignment of Contract ASSIGNEE: RUTHERFOORD PARTNERS, LLC By: Lucas Thornton, Manager and Authorized Agent to Execute this Assignment of Contract 12676682- 1,111055- 00001 -01} 2 The City hereby consents to this assignment of the Contract to Assignee as contemplated above: WITNESS: Printed Name: Title: CITY OF ROANOKE, VIRGINIA IM {2676682 - 1,111055- 00001 -01} 3 Robert S. Cowell, Jr., City Manager IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of March, 2020. No. 41683 - 030220. A RESOLUTION agreeing that the City of Salem, Virginia join the Roanoke Regional Airport Commission (the "Commission "), authorizing the Mayor to execute an Amended and Restated Contract among the City, Roanoke County, the City of Salem, Virginia, and the Commission hereinafter described; and authorizing such other actions to implement, effectuate, and administer the Amended and Restated Contract. WHEREAS, the 1986 Session of the General Assembly enacted the Roanoke Regional Airport Commission Act, Chapter 140 of the 1986 Acts of Assembly; WHEREAS, such act has been amended two times, once by Chapter 385 of the 1996 Acts of Assembly and most recently by Chapter 279 of the 2005 Acts of Assembly (and, as amended, hereinafter referred to as the "Act "); WHEREAS, the City of Roanoke and Roanoke County entered into a contract with the Commission dated January 28, 1987, (the "Original Contract ") pursuant to which the parties provided that participating political subdivisions would make payments to the Commission and the participating political subdivisions agreed and that the both the City of Roanoke and Roanoke County on entering into such service contract with the Commission were empowered under §26 of the Act to do everything necessary or proper to carry out and perform such contracts; WHEREAS, City of Roanoke, Roanoke County and the Commission have operated under the Original Contract to provide the airport, on a continuous basis through the present date; WHEREAS, no participating political subdivision has paid or been requested to make any payment to the Commission since 1996; WHEREAS, pursuant to the Act the governing bodies of the City of Roanoke and Roanoke County by resolutions declared that there was a need for an airport commission to be created for the purpose of establishing or operating an airport, or landing field, for such participating political subdivisions and by the Original Contract they united in its formation, and as a result an Airport Commission known as the Roanoke Regional Airport Commission thereupon came into existence for the City of Roanoke and Roanoke County, and such Commission has continually exercised its powers and functions as prescribed in the Act; WHEREAS, this Council has been informed by the City of Salem, Virginia, that it is now desirous of joining the Commission as a participating political subdivision, agreeing to its financial responsibility and appointing one Commissioner; and WHEREAS, pursuant to Sections 4 and 5 of the Act, the City of Roanoke and Roanoke County have agreed upon the form of an amended and restated contract (the "Amended and Restated Contract "), a copy of which is attached to the City Attorney Letter dated March 2, 2020, among themselves, the Commission, and the City of Salem, Virginia, for the purpose of admitting the City of Salem as a participating political subdivision of the Commission and setting forth the financial responsibility to be made by each participating political subdivision to the Commission and other terms and conditions of their participation. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke, Virginia, does hereby agree to the City of Salem, Virginia, becoming a participating political subdivision of the Commission and further does approve of that Amended and Restated Contract among the City of Roanoke, Roanoke County, the City of Salem, Virginia, and the Roanoke Regional Airport Commission dated as of January 1, 2020, the form of which and the purpose of which are to admit the City of Salem, Virginia, as a participating political subdivision of the Roanoke Regional Airport Commission and to set forth the financial responsibilities to be made by each participating political subdivision to the Commission and other terms and conditions. The form of the Amended and Restated Contract is substantially similar to the contract attached to the City Attorney Letter dated March 2, 2020, and shall be subject to approval as to form by the City Attorney. 2. The Act declaring its intention that the governing body of the City of Roanoke shall always appoint a majority of the Commissioners and with the City of Salem, Virginia, joining the Commission and the appointment of one Commissioner, the total Commissioners will be seven (7) and in order to maintain its majority, the City of Roanoke, Virginia, is granted under the Act and the Amended and Restated Contract the right to appoint four (4) Commissioners. 3. The Mayor is hereby authorized and directed to sign the Amended and Restated Contract in substantially the form of the Amended and Restated Contract attached to the City Attorney Letter dated March 2, 2020, with such revisions as he in his discretion deem in the best interests of the City, subject to approval as to form by the City Attorney. The City Clerk is hereby authorized to attest to the execution of the Amended and Restated Contract by the Mayor. 4. The proper officials of the City, including the Mayor and the City Manager, are severally authorized to execute such other documents and take such other actions to implement, effectuate, and administer the Amended and Restated Contract. 5. The Roanoke City Clerk is directed to forward an attested copy of this resolution to the Clerk to the Roanoke County Board of Supervisors, the Clerk of the City Council of the City of Salem, Virginia, and to the Roanoke Regional Airport Commission for filing among the permanent records of such participating political subdivisions. ATTEST: City Clerk_. Daniel J. Callaghan City Attorney CITY OF ROANOKE OFFICE OF THE CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011 -1595 TELEPHONE 540- 853 -2431 FAX 540 - 853 -1221 EMAIL: cityatty @roanokeva.gov March 2, 2020 The Honorable Sherman P. Lea, Sr., Mayor and Members of City Council Roanoke, Virginia Dear Mayor Lea and Members of City Council: Timothy R. Spencer David L. Collins Heather P. Ferguson Laura M. Carini Douglas P. Barber, Jr. Assistant City Attorneys Background: The City of Salem has requested to join the Roanoke Regional Airport Commission ( "Commission "), and desires to enter into a continuing service contract to pay its fair share of the costs of services rendered to its residents. The City of Roanoke recognizes that the airport serves and the transportation needs of a broad area of western Virginia and believes that participation of other political subdivisions will further the transportation interests of the entire region. Considerations: The General Assembly, by Section 26 of the Roanoke Regional Airport Commission Act (the "Act "), declared that the Commission may enter into contracts with political subdivisions, which contract may provide that the political subdivisions will make payments to the Commission based on services rendered by the Commission to the residents of such political subdivision determined in such reasonable manner as the Commission and the political subdivision may agree, and the General Assembly further declared by Section 26 of the Act that each political subdivision entering into such service contract with the Commission may do everything necessary or proper to carry out and perform such contract and may provide for the payment or discharge of any of any obligation there under by the same means and in the same manner as any other of its obligations. A Roanoke Regional Airport Commission Contract between the City of Roanoke, Virginia, Roanoke County, Virginia and the Roanoke Regional Airport Commission, was entered into on January 28, 1987 ( "Contract ") establishing, pursuant to the 1986 Acts of Assembly, Chapter 40, the Roanoke Regional Airport Commission providing for its functions, authorities, and duties. Amendment No. 1 to the Contract was entered into on December 6, 1996, amending Section 15(b) of the Contract to reduce the number of passenger surveys required under the Contract to be conducted from six to two surveys, amending Section 17 to change the date for annual submittal of the Commission's proposed operating and capital budgets from prior to February 15 to prior to March 16 of each year. Amendment No. 2 to the Contract was entered into on July 8, 2005, to revise certain provisions related to Fire Station No. 10 after purchase of the station by the Commission. Amendment No. 3 to the Contract was entered into on March 24, 2010, revoking Sections 5 and 21 of the Contract numbered and titled "Section 5 Fire Station No.10" and Subsection(b) of Section 21 "Personnel regarding mutual aid services and workers' compensation for each locality ". Pursuant to the Act, the governing body of the City of Roanoke shall always appoint a majority of the Commissioners, whenever an additional political subdivision shall join the Commission, such governing body shall be entitled to appoint one additional Commissioner for a four -year term. The City of Salem shall appoint one Commissioner for a four -year term and the City of Roanoke shall appoint one additional Commissioner for a four -year term, to bring the total number of Commissioners appointed by the City of Roanoke to four. Recommendation: Approve the inclusion of the City of Salem, Virginia to the Roanoke Regional Airport Commission. Approve and authorize the execution by the Mayor, and attested to by the City Clerk, of an Amended and Restated Contract among the Commission, the City of Roanoke, Roanoke County, and City of Salem to add City of Salem, Virginia, as an additional jurisdiction, setting forth their obligations to the Commission, substantially similar to the Amended and Restated Contract attached to this Letter. Authorize the appropriate public officials to take any actions and execute any documents, approved as to form by the City Attorney, necessary to accomplish such matters. Sincerely, Daniel J. Call an City Attorney DJC /lsc c: Robert S. Cowell, City Manager R. Brian Townsend, Assistant City Manager for Community Development Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Troy D. Harmon, City Auditor Cecelia F. McCoy, City Clerk THIS AMENDED AND RESTATED CONTRACT ( "Contract ") made and entered into as of this the 1 st day of January, 2020, by and among the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to as "Roanoke," ROANOKE COUNTY, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "Roanoke County," the CITY OF SALEM, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to as "Salem" and the ROANOKE REGIONAL AIRPORT COMMISSION, a body corporate, hereinafter referred to as the "Commission;" WITNESSETH: WHEREAS, the Virginia General Assembly has enacted the Roanoke Regional Airport Commission Act, Chapter 140 of the 1986 Acts of Assembly, creating the Commission and providing for its functions, authorities and duties; and, WHEREAS, such act has been amended two (2) times, once by Chapter 385 of the 1996 Acts of Assembly, and most recently by Chapter 279 of the 2005 Acts of Assembly (and, as amended, hereinafter referred to as the "Act "); and, WHEREAS, adequate air service is essential to public conveniences and economic development of the Roanoke Valley and to all of western Virginia; and, WHEREAS, the General Assembly has declared by §2 of the Act that provision of modern and efficient air transportation and related facilities are proper and essential governmental functions and public purposes and matters of public necessity for which public moneys may be spent; and, WHEREAS, the Commission is a regional entity of government by or on behalf of which debt may be contracted by or on behalf of Roanoke, Roanoke County and Salem; and, WHEREAS, the General Assembly has by §26 of the Act declared that the Commission may enter into service contracts with political subdivisions, which contracts may provide that each political subdivision entering into such service contract with the Commission may do everything necessary or proper to carry out and perform such contract and may provide for the payment or discharge of any obligation thereunder by the same means and the same manner as any other of its obligations; and, WHEREAS, Roanoke and Roanoke County entered into a contract with the Commission dated January 28, 1987 (the "Original Contract ").The Original Contract provided that Participating Political Subdivisions would make payments to the Commission and the parties agreed that by entering into such service contract with the Commission both Roanoke and Roanoke County were empowered under §26 of the Act to do everything necessary or proper to carry out and perform such contracts; and, WHEREAS, by the Original Contract the parties implemented and effectuated the purposes of the Act; and, WHEREAS, Roanoke and Roanoke County have invited Salem to become a member of the Commission; and, WHEREAS, Salem desires to become a member of the Commission as permitted under the Act. NOW THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants, agreements, obligations and undertakings herein contained, Roanoke, Roanoke County, Salem, and the Commission hereby covenant and agree, each with the others, as follows: §1. DEFINITIONS. As used in this Contract, the following words and terms shall have the following meanings, unless a different meaning clearly appears from the context: "Act" means the Roanoke Regional Airport Commission Act enacted by the 1986 Session of the General Assembly, as amended by Chapter 385 of the 1996 Acts of Assembly, and again by Chapter 279 of the 2005 Acts of the Assembly. "Airport" means Roanoke - Blacksburg Regional Airport, Woodrum Field, including any and all terminals, runways, hangars, loading facilities, repair shops, parking areas, facilities for the preparation of in -flight meals, restaurants and accommodations for temporary or overnight use by passengers and other facilities functionally related to the needs or convenience of passengers, shipping companies and airlines. "Board" means the Commissioners of the Roanoke Regional Airport Commission appointed by the Participating Political Subdivisions. Pursuant to Section 5 of the Act, Roanoke shall appoint four members, Roanoke County shall appoint two members, and Salem shall appoint one member. "Commission" means the Roanoke Regional Airport Commission created by the Act and operated under the Original Contract. 2 "FAA" means the Federal Aviation Administration of the United States Department of Transportation or any successor agency or department. "Participating Political Subdivision" means Roanoke, Roanoke County, Salem or any other political subdivision of the Commonwealth which may join the Commission pursuant to § §4 and 5 of the Act. "Parties" or "Party" means the Participating Political Subdivisions and the Commission. "Pro rata share" means that share which is in the same proportion as the population of the respective Participating Political Subdivision bears to the total population of all of the Participating Political Subdivisions, both as most recently determined by the Weldon Cooper Center for Public Service Demographics Research Group of the University of Virginia or other comparable census or population provider. Population of the Town of Vinton shall be included in the population of Roanoke County. "Year end operating deficit" means any actual year end deficit (excess of expenses over revenues) in the operating fund of the Commission, acting pursuant to a budget approved by a Participating Political Subdivision in accordance with §17, provided, in calculating such deficit, there shall be excluded (i) any amount for depreciation and (ii) any current payment from a Participating Political Subdivision with respect to approved capital expenditures, but provided, there shall be included in calculating such deficit all other expenditures and debt service payments of the Commission for projects or items solely approvable by the Commission for projects or items solely approvable by the Commission. The Parties agree that sections of the Original Contract have been performed or are no longer needed to be performed as follows and therefore the Parties amend and restate the Original Contract as provided herein: §2 PURPOSE OF COMMISSION. The parties agree that the purpose of the Commission has been established as contemplated by §2 of the Original Contract. §3 NEW CAPITAL FACILITIES. The Parties agree that the Commission has built the new passenger terminal contemplated by §3 of the Original Contract. §4 DEED. The Parties agree that Roanoke has conveyed to the Commission the airport property as contemplated by §4 of the Original Contract. §5 FIRE STATION NO. 10. The Parties agree that Roanoke has not retained Fire Station No. 10, but has conveyed it to the Commission as contemplated by §5 of the Original Contract. 3 §6 SURVEY. The Parties agree that a survey with requisite plats and legal description has been obtained and paid for as contemplated by §6 of the Original Contract. §7 PERSONAL PROPERTY. The Parties agree that Roanoke has conveyed to the Commission all personal property situated on the Airport as contemplated by §7 and set out in Exhibit C to the Original Contract. §8 LEASES. The Parties agree that Roanoke has assigned to the Commission all of its right, title and interest as lessor or lessee in those leases as contemplated by §8 and set out in Exhibit D to the Original Contract. §9 FRANCHISES. The Parties agree that Roanoke has assigned to the Commission all of its right, title and interest in and to certain franchises as contemplated by §9 and set out in Exhibit E to the Original Contract. §10 ASSUMPTION OF FAA AND STATE DEPARTMENT OF AVIATION GRANT OBLIGATIONS. The Parties agree that the Commission has assumed and has kept and performed all covenants, assurances, conditions, commitments and obligations of Roanoke in accordance with the grant agreements as contemplated by § 10 and set out in Exhibit F to the Original Contract. § 11 CONTRACTS. The Parties agree that Roanoke has assigned to the Commission all of its right, title and interest in existing contracts relating to airport operations or maintenance or the provision of air service and the Commission has assumed, kept and performed each of such contracts as contemplated by § 11 and set out in Exhibit G to the Original Contract. §12 QUALIFICATION OF COMMISSION AS ELIGIBLE SPONSOR AND STATE LICENSURE. The Parties agree that the Commission has taken such action and executed such agreements and documents as were required by the FAA for the Commission to be recognized as an eligible sponsor under the Airport and Airway Improvement Act as contemplated by §12 of the Original Contract. § 13 TUNNEL UNDER ROADWAY RUNWAY 24. The Parties agree that the Commission has assumed responsibility for the maintenance of the tunnel structure and roadbed of State Route 118 under Runway 24 at the airport as contemplated by § 13 of the Original Contract. §14. VALUE OF ROANOKE' S CAPITAL CONTRIBUTION: CONTRIBUTION BY ROANOKE COUNTY. rd (a) In the event of dissolution of the Commission pursuant to §28 of the Act, the conveyances and assignments made by Roanoke to the Commission are valued at $50,000,000 as of the date of the conveyance. (b) The parties agree that at the time of execution of this Contract, Roanoke County paid the sum of $200,000 to the Commission. (c) The parties agree that Salem contributed $1,000,000 to the Commission [on November 5, 1987]. § 15. ANNUAL PAYMENTS BY COUNTY FOR AIRPORT SERVICES. The parties agree that this provision has been completed as contemplated by § 15 of the Original Contract. § 16. ANNUAL PAYMENTS BY ROANOKE ROANOKE COUNTY AND SALEM. (a) Each Participating Political Subdivision agrees to pay to the Commission its pro rata share of (1) any year end operating deficit that had been approved by such Participating Political Subdivision and appropriated within thirty (30) days of the conclusion of the fiscal year in which such deficit was incurred and (2) the current payment with respect to approved capital expenditures. (b) The obligations of the Participating Political Subdivisions under paragraph (a) of this section shall be subject to and dependent upon appropriations being made from time to time by the governing body of such Participating Political Subdivision for such purpose. The city manager, county administrator, finance director or other officer charged with the responsibility for preparing Participating Political Subdivision's budget shall include in the proposed budget for each fiscal year all amounts required to be paid under this Contract during such fiscal year, and such officer shall use his best efforts to obtain the annual appropriation throughout the term of this Contract. (c) Each Participating Political Subdivision reasonably believes that funds sufficient to make all payments required by it to be made during the term of this Contract can be obtained from existing revenue sources and intends to make annual appropriations during the term of this Contract sufficient to make such payments. Each Participating Political Subdivision hereby declares the Airport essential to the public convenience and welfare of its citizens. Each Participating Political Subdivision anticipates that the need for the Airport will not change during the term of this Contract. § 17. APPROVAL OF OPERATING BUDGETS AND CAPITAL EXPENDITURES. 5 (a) Prior to March 31 of each year, the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of Roanoke County and the City Councils of Roanoke and Salem. If a governing body approves the operating budget, it shall, prior to the fifteenth (15th) day of the forthcoming fiscal year, appropriate in its general fund budget for purposes of the Commission its pro rata share of any amount by which estimated expenses exceed estimated revenue. From the funds appropriated for purposes of the Commission by each governing body under this subsection, money shall be paid to the Commission within fifteen (15) days after the submission by the Commission to each governing body of a drawdown letter setting forth the pro rata share required from each governing body; the total amount appropriated by a governing body. (b) Prior to March 31 of each year, the Commission shall prepare and submit for approval any proposed capital expenditure to the Board of Supervisors of Roanoke County and City Councils of Roanoke and Salem. For purposes of this Contract, a capital expenditure shall mean any single expenditure exceeding $100,000.00 intended to benefit five or more future accounting periods. (c) Any year end operating deficit of the Commission, including debt service and costs or expenses associated with any capital expenditure previously approved by the Participating Political Subdivisions, shall be allocated among the Participating Political Subdivisions on a "pro rata share" basis as defined by § 1 of this Contract. §18 LOSS OF VOTING RIGHTS. If any Participating Political Subdivision shall fail to pay the Commission its pro rata share of any year end operating deficit pursuant to § 16 of this Contract or its pro rata share of any amount by which estimated expenses exceed estimated revenues in the operating budget of the Commission pursuant to §17(a) of this Contract, such political subdivision shall forthwith automatically be denied all voting rights in the Commission. Denial of voting rights shall terminate only upon the payment to the Commission by the political subdivision in arrearage of the total amount due to the Commission. §19 POPULATION DATA. The Participating Political Subdivisions hereby agree that, for purposes of determining "pro rata share" as defined by § 1 of this Contract, for the fiscal years 2020 -2021, the following estimates of population shall be used: 0 Participating Political population Percent Subdivision Roanoke 100,033 46% Roanoke County, including Town of Vinton 93,672 43% Salem 24,802 11% Total 218,507 100% §20. BONDED INDEBTEDNESS OF CITY. The Commission has paid to Roanoke the bonded indebtedness that was outstanding on behalf of the airport as of June 30, 1986. §21. MUTUAL AID SERVICES. The Parties will cooperate among themselves to develop, revise from time to time, and agree as to the nature, level of service and extent of Mutual Aid Services in the event of an Aircraft Emergency. §22. NO PECUNIARY LIABILITY. In accordance with the second paragraph of Section 4 of the Act, no pecuniary liability of any kind shall be imposed upon any participating political subdivision because of any act, omission, agreement, contract, tort, malfeasance, or nonfeasance by or on the part of the Commission or any Commissioner thereof, or its agents, servants, or employees, except as otherwise provided in the Act with respect to contracts and agreements between the Commission and any other political subdivision. §23. PARTICIPATION BY OTHER POLITICAL SUBDIVISIONS. The parties hereto recognize that the Airport serves the transportation needs of a broad area of western Virginia and believe that participation of other political subdivisions will further the transportation interests of the entire region. The parties, therefore, agree to use their best efforts to bring about participation of other eligible political subdivisions in the activities of the Commission pursuant to § §4 and 26 of the Act. §24 TERM. This Contract shall continue in full force and effect for a term of forty (40) years from January 1, 2020. §25 RENEWAL. Upon the expiration of the current term of forty (40) years, this Contract shall be automatically renewed for successive terms of five (5) years unless notice of 7 termination be given by Roanoke, Roanoke County or Salem in writing to the other parties at least twenty -four (24) months prior to the end of the current term of this Contract or twenty -four (24) months prior to the end of any five -year term of renewal. Notice of termination by either Roanoke, Roanoke County or Salem shall constitute termination of this Contract as to all parties upon the effective date of such notice of termination. §26 NOTICES. All notices required by any provision of this Contract shall be given in writing, by registered or certified mail, addressed to the party to whom the notice is to be given at the address hereinafter set forth or at such other address as may from time to time be given by the parties. Notices shall be deemed to have been made at the time of depositing the letter in the United States mail. Addresses of the parties are as follows: ROANOKE: City Manager 364 Noel C. Taylor Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 ROANOKE COUNTY: Roanoke County Administrator 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 SALEM: City Manager 114 N. Broad Street Salem, Virginia 24153 COMMISSION Chairman, Roanoke Regional Airport Commission c/o Airport Manager Airport Manager's Office Terminal Building Roanoke Regional Airport, Woodrum Field Roanoke, Virginia 24012 §27 ASSIGNMENT. Each party to this Contract covenants and agrees that it shall not assign, sublet or transfer its interest in this Contract without the prior written consent of the other Parties. §28 SEVERABILITY. If any part of parts, section or subsection, sentence, clause or phrase of this Contract is for any reason declared to be unconstitutional or invalid by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Contract. §29 COMPLETENESS OF CONTRACT. This Contract and the Exhibits hereto, which are incorporated by reference, constitute the entire contract among Roanoke, Roanoke County, Salem and Commission and supersedes all prior negotiations, representations or agreements, either oral or written, including the Original Contract. §30 AMENDMENT. This Contract may be amended upon mutual agreement of the parties by a written amendment or modification hereto authorized by resolutions of City Council of Roanoke, Board of Supervisors of Roanoke County, City Council of Salem and Board of the Commission. §31 FAA APPROVAL. The Parties hereto covenant and agree, each with the other that this Contract and its attachments shall be subject to the approval of the FAA. §32 EXECUTION. This Contract shall be executed in quadruplicate, any copy of which may be considered the original. This Contract, dated January 1, 2020, is entered into by the Parties to be effective in all respects as of January 1, 2020. [SIGNATURES ON FOLLOWING PAGESI [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 7 [SIGNATURE PAGES TO AMENDED AND RESTATED CONTRACT] ATTEST: Cecelia F. McCoy, City Clerk (SEAL) Approved as to Form: Daniel J. Callaghan, Esq., City Attorney Approved as to Form: Roanoke County Attorney ATTEST: Deborah C. Jacks, Clerk to the Board (SEAL) 10 CITY OF ROANOKE: By Sherman P. Lea, Sr., Mayor Date: COUNTY OF ROANOKE Bv: David F. Radford, Chair Board of Supervisors Date: By: Daniel R. O'Donnell, County Administrator Date: ATTEST: City Clerk (SEAL) Approved as to Form: Stephen Yost, Esq., City Attorney ATTEST: Cathy S. Bowman, Secretary Approved as to Form: Harwell M. Darby, Jr., General Counsel Roanoke Regional Airport Commission 11 CITY OF SALEM: By Byron R. Foley, Mayor Date: ROANOKE REGIONAL AIRPORT COMMISSION By: Dr. Randy Clements, Chair Date: ��kl IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of March, 2020. No. 51684 - 030220. A RESOLUTION confirming the City Manager's appointment of William Brent Robertson as Assistant City Manager for Community Development. BE IT RESOLVED by the Council of the City of Roanoke that Council does hereby confirm the City Manager's appointment, as communicated to Council by a letter from the City Manager dated March 2, 2020, of William Brent Robertson as Assistant City Manager for Community Development, effective July 1, 2020. K:Wleasures \appointment of robertson assistant city manager.doc ATTEST: City Clerk. CECELIA F. NICCOY, CHIC CUN Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerked roanokeNa.gov March 4, 2020 Carolyn H. Glover 5975 Lakemont Drive, S. W. Roanoke, Virginia 24018 Dear Ms. Glover: CECELIA T. NYEBB, CHIC Assistant Depute CUN Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 2020, you were reappointed as a City Retiree representative of the Board of Trustees, City of Roanoke Pension Plan for a two -year term of office, commencing July 1, 2020 and ending June 30, 2022. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a City Retiree representative of the Board of Trustees, City of Roanoke Pension Plan. Sincerely, 0z zt,; ", V4 V)2 649c Cecelia F. McCoy, CMC a City Clerk Enclosures pc: Amelia C. Merchant, Director of Finance, Board of Trustees, City of Roanoke Pension Plan COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of March 2020, CAROLYN H. GLOVER was reappointed as a City Retiree representative of the Board of Trustees, City of Roanoke Pension Plan, for a two -year term of office, commencing July 1, 2020 and ending June 30, 2022. Given under my hand and the Seal of the City of Roanoke this fourth day of March 2020. eet'( Jr / pa'44� City Clerk CECELIA F.,NICCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(Wroanokeva.goe March 4, 2020 Jessie Coffman 1725 Greenwood Road, S. W. Roanoke, Virginia 24015 Dear Ms. Coffman: CECELIA T. NVEBB, CHIC Assistant Depute' Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 2020, you were reappointed as a member of the Roanoke Public Library Board for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Roanoke Public Library Board. Sin�cerely, J. M47�_ Cecelia F. McCoy, CMC City Clerk Enclosures PC: Sheila Umberger, Secretary, Roanoke Public Library Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of March 2020, JESSIE COFFMAN was reappointed as a member of the Roanoke Public Library Board for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023. Given under my hand and the Seal of the City of Roanoke this fourth day of March 2020. City Clerk CECELIA F. MCCOV, CHIC City Clerk Cassy Ammen 4506 Eton Road, S. W. Roanoke, Virginia 24018 Dear Ms. Ammen: CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerkr'roanokeva.gov March 4, 2020 CECELIA T. NVEBB, CJIC Assistant Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 2020, you were reappointed as a member of the Roanoke Public Library Board for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve as a member of the Roanoke Public Library Board. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Sheila Umberger, Secretary, Roanoke Public Library Board COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of March 2020, CASSY AMMEN was reappointed as a member of the Roanoke Public Library Board for a three -year term of office, commencing July 1, 2020 and ending June 30, 2023. Given under my hand and the Seal of the City of Roanoke this fourth day of March 2020. City Clerk CECELIA F. MCCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(q—roanokeca.goN March 4, 2020 Auraliz Quintana 1121 Montrose Avenue, S. E. Roanoke, Virginia 24013 Dear Ms. Quintana: CECELIA T. WEBB, CJIC Assistant Deputy Cih' Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 2020, you were appointed as a member of the Roanoke Public Library Board to fill the unexpired term of office of Erin Ashwell ending June 30, 2020. Enclosed You will find a Certificate of Your appointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were appointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your appointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to serve as a member of the Roanoke Public Library Board. Sincerely, J• Cecelia F. McCoy, CMC City Clerk Enclosures PC- Sheila Umberger, Secretary, Roanoke Public Library Board w /application COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of March 2020, AURALIZ QUINTANA was appointed as a member of the Roanoke Public Library Board to fill the unexpired term of office of Erin Ashwell ending June 30, 2020. Given under my hand and the Seal of the City of Roanoke this fourth day of March 2020. O- &�.�- City Clerk CECELIA F. hiCCOY, CNIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1 145 E -mail: elerk�nroanokeva.Qoc March 4, 2020 Amelia C. Merchant, Director Department of Management and Budget Roanoke, Virginia Dear Ms. Merchant: CECELIA T. WEBB, CHIC Assistant Depute CRY Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 2020, you were reappointed as a member of the Roanoke Valley Juvenile Detention Center Commission for a four -year term of office, commencing July 1, 2020 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as member of the Roanoke Valley Juvenile Detention Center Commission. Sincerely, c. yy'& &or Cecelia F. McCoy, CMC City Clerk Enclosures PC: Allen Hullette, Superintendent, Roanoke Valley Juvenile Detention Center, 498 Coyner Springs Road, N. E., Roanoke, Virginia 24012 COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To -wit: I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of March 2020, AMELIA MERCHANT was reappointed as a member of the Roanoke Valley Juvenile Detention Center Commission for a four -year term of office, commencing July 1, 2020 and ending June 30, 2024. Given under my hand and the Seal of the City of Roanoke this fourth day of March 2020. City Clerk p CECELIA F. MCCOY, CHIC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(a roanokeca.go% March 4, 2020 Sherman Stovall, Assistant City Manager for Operations City Manager Roanoke, Virginia Dear Mr. Stovall: CECELIA T. WEBB, CHIC Assistant Depuh Cith' Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 2020, you were reappointed as an alternate member of the Roanoke Valley Juvenile Detention Center Commission for a four -year term of office, commencing July 1, 2020 and ending June 30, 2024. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which must be administered by a Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue to serve the City of Roanoke as member of the Roanoke Valley Juvenile Detention Center Commission. Sincerely, Cecelia F. McCoy, CMC l/ City Clerk Enclosures PC: Allen Hullette, Superintendent, Roanoke Valley Juvenile Detention Center, 498 Coyner Springs Road, N. E., Roanoke, Virginia 24012 COMMONWEALTH OF VIRGINIA ) CITY OF ROANOKE ) To-wit- 1, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of March 2020, SHERMAN STOVALL was reappointed as an alternate member of the Roanoke Valley Juvenile Detention Center Commission for a four -year term of office, commencing July 1, 2020 and ending June 30, 2024. Given under my hand and the Seal of the City of Roanoke this fourth day of March 2020. City Clerk CECELIA F. NICC01', CA'IC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(aroanokexa.gox March 4, 2020 Shaleen Powell 102 Campbell Avenue, S. W. Apartment 4 Roanoke, Virginia 24011 Dear Ms. Powell: CECELIA T. %N EBB, CHIC Assistant Depute Cih Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 2020, you were reappointed as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, commencing July 1, 2020 and ending June 30, 2021. Enclosed You will find a certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke City Courts Facility. 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a City representative of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Landon C. Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, N. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of March 2020, SHALEEN POWELL was reappointed as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, commencing July 1, 2020 and ending June 30, 2021. Given under my hand and the Seal of the City of Roanoke this fourth day of March 2020. City Clerk UU CECELIA F. NICCOY, CHIC Citc Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E-mail: clerkCa roanokoa.go� March 4, 2020 Ssunny Shah 5848 Old Locke Court, S. W. Roanoke, Virginia 24018 Dear Mr. Shah: CECELIA T. WEBB, CHIC Assistant Depute Cite Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 2020, you were reappointed as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, commencing July 1, 2020 and ending June 30, 2021. Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a City representative of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Landon C. Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, N. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of March 2020, SSUNNY SHAH was reappointed as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, commencing July 1, 2020 and ending June 30, 2021. Given under my hand and the Seal of the City of Roanoke this fourth day of March 2020. City Clerk CECELIA F. MCCOI', CMC Cite Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Room 456 Roanoke, Virginia 24011 -1536 Telephone: (540) 853 -2541 Fax: (540) 853 -1145 E -mail: clerk(d roanokeva.gov March 4, 2020 Meg Carter 3614 Peakwood Drive, S. W. Roanoke, Virginia 24014 Dear Ms. Carter: CECELIA T. «'EBB, CNIC Assistant Deput.N' CRY Clerk At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 2020, you were reappointed as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, commencing July 1, 2020 and ending June 30, 2021. Enclosed you will find a certificate of your reappointment and an Oath or Affirmation of Office which must be administered by the Clerk of the Circuit Court of the City of Roanoke located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.2 -3702, Code of Virginia (1950), as amended, I am enclosing copy of the Virginia Freedom of Information Act. The Act requires that you be provided with a copy within two weeks of your reappointment and each member is required "to read and become familiar with provisions of the Act." On behalf of the Mayor and Members of City Council, I would like to express appreciation for your willingness to continue serving as a City representative of the Visit Virginia's Blue Ridge, Board of Directors. Sincerely, Cecelia F. McCoy, CMC City Clerk Enclosures PC: Landon C. Howard, President, Visit Virginia's Blue Ridge, 101 Shenandoah Avenue, N. W., Roanoke, Virginia 24016 COMMONWEALTH OF VIRGINIA ) To -wit: CITY OF ROANOKE ) I, Cecelia F. McCoy, City Clerk, and as such City Clerk of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the second day of March 2020, MEG CARTER was reappointed as a City representative of the Visit Virginia's Blue Ridge, Board of Directors for a one -year term of office, commencing July 1, 2020 and ending June 30, 2021. Given under my hand and the Seal of the City of Roanoke this fourth day of March 2020. City Clerk