HomeMy WebLinkAboutCouncil Actions 05-04-20ROANOKE CITY COUNCIL
INFORMAL SESSION
MAY 412020
9:00 A.M.
CITY COUNCIL CHAMBER
215 CHURCH AVENUE, S. W.
AGENDA
WHITE -BOYD
41720 - 050420
INASMUCH AS THERE ARE NO ITEMS OR
BRIEFINGS FOR DISCUSSION BY THE COUNCIL, THE
9:00 A.M. SESSION HAS BEEN CANCELLED.
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ROANOKE CITY COUNCIL
REGULAR SESSION
MAY 49 2020
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
PARTICIPATION BY ELECTRONIC COMMUNICATIONS PURSUANT TO
AMENDMENT 28 TO HB29, SECTION 2.2- 3708.2,
CODE OF VIRGINIA (1950), AS AMENDED,
ORDINANCE NO. 41703 - 032720; AND
RESOLUTION NO. 41704 - 032720.
The City of Roanoke is a safe, caring and economically vibrant community in
which to live, learn, work, play and prosper
A vibrant urban center with strong neighborhoods set amongst the spectacular
beauty of Virginia's Blue Ridge
1. Call to Order - -Roll Call. All Present.
The Invocation was delivered by Mayor Sherman P. Lea, Sr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Lea.
Welcome. Mayor Lea.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, May 7 at 7:00 p.m., and Saturday, May 9 at 4:00 p.m.; and video
streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings
are offered with closed captioning for the hearing impaired.
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2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Based upon Executive Order Fifty -One, issued by Governor Northam on
March 12, 2020, Amended Executive Order Fifty -Three on April 15, 2020,
Executive Order Fifty -Five, issued by Governor Northam on March 30, 2020,
Amendment 28 to HB29 (adopted April 22, 2020), Virginia Code Section 2.2-
3708.2, Virginia Code Section 15.2 -1413, Ordinance No. 41703 - 032720, and
Resolution No. 41704 - 032720, City Council will be conducting this regular
session of City Council by electronic communication means without a
quorum of City Council physically present in Council Chamber and without
the presence of members of the public in the City Council Chamber.
In order to afford citizens an opportunity to provide comments to City
Council during the COVID -19 pandemic disaster, citizens wishing to
address the Council during this regular session of City Council conducted
by electronic communication means were instructed to sign -up by emailing
or by calling the City Clerk's Office at clerk(a-_)roanokeva.gov and (540) 853-
2541, by 12:00 p.m., on May 4.
Those citizens, who have signed up to speak before the Council, have been
provided the Zoom meeting information and will be allowed to join the
meeting and address City Council by electronic communication means.
Cesar Alberto, 1502 Rorer Avenue, S. W., addressed the Council with
regard to the Governor's order concerning the Democratic Committee
process.
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Ken McLeod, 506 6th Street, S. W., addressed the Council with regard to the
Garden City Greenway.
Stephen Ambruzs, 416 Campbell Avenue, S. W., addressed the Council with
regard to plans to reopen the City's greenways.
4. CONSENT AGENDA: NONE.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Request of the Roanoke Regional Airport Commission to present its
proposed 2020 - 2021 Operating Budget and Proposed Capital
Expenditures. Timothy Bradshaw, AAE, Executive Director,
Spokesperson. (Sponsored by the City Manager)
Adopted Resolution No. 41720 - 050420. (7 -0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Budget/Financial Planning FY 2020 - 2021 - 60 minutes
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
1. Acceptance of the Virginia Department of Emergency Management
Heavy Technical Rescue Grant.
Adopted Resolution No. 41721 - 050420 and Budget Ordinance
No. 41722-050420. (7 -0)
2. Appropriation of Federal Asset Forfeiture funds for use by the
Roanoke City Police Department.
Adopted Budget Ordinance No. 41723 - 050420. (7 -0)
El
3. Appropriation of State Asset Forfeiture funds for use by the
Roanoke City Police Department.
Adopted Budget Ordinance No. 41724 - 050420. (7 -0)
COMMENTS OF THE CITY MANAGER.
The City Manager offered the following comments:
Great Roanoke Camp -In
• This month, Roanoke Parks & Recreation will host a virtual
camping adventure called "The Great Roanoke Camp -In."
• This event will be accessible to the public on the PLAY Roanoke
Facebook page, with participants invited to camp in their yards or
within their homes.
• Because the event is weather dependent, a definite date has not
been set, other than to say it will be in May. Staff will monitor the
10 -day forecast and watch for a day where the overnight temps are
reasonable for the event.
• The week leading up to the event, PLAY Roanoke will release a
series of videos to help prepare campers. More info is on
PLAYRoanoke.com.
Star City Shout -Out
• Our Community Engagement Office is looking for ways to engage
the community during the COVID -19 health crisis.
• To recognize and celebrate local people who are doing
extraordinary things during this time, staff has launched "Star City
Shout -Out" on the City's Facebook page.
• Each Thursday, they will post a Star City Shout -Out for someone
who has done something amazing to help the community.
• To nominate someone, send an email to
starcityshoutout (a )- roanokeva.gov.
Recognizing Citizen Birthdays
• The Roanoke Fire -EMS Department has started a special
community engagement program: They are sending Birthday
Shout -Outs to people in the community upon request.
• Citizens may contact Fire -EMS to ask this for themselves, a friend,
or a family member, and a Shout -Out will be sent to their email
address.
• This is a great way to build the relationship between our Fire -EMS
personnel and the community, letting the people we serve know we
care about them.
»1
• To request a Shout -Out, go to roanokeva.gov /Fire -EMS, find "Quick
Links" at the bottom of the page, and click on "Request a Birthday
Shout - Out."
RVRA Reopens Transfer Stations
• Citizens will be glad to know that effective last Friday, May 1, the
Roanoke Valley Resource Authority reopened the Tinker Creek
Transfer Station and the Salem Transfer Station.
• RVRA had previously suspended this service on March 23 due to
the COVID -19 pandemic.
• These stations have resumed accepting waste from residential
customers residing in the City of Roanoke, County of Roanoke, City
of Salem, and Town of Vinton.
• Anyone exiting their vehicle while utilizing this service is asked to
wear a face mask.
8. REPORTS OF COMMITTEES: NONE.
9. UNFINISHED BUSINESS: NONE.
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. An ordinance to ratify and approve the extension of the suspension of
fares for transit services provided by Greater Roanoke Transit Company
(GRTC), d /b /a Valley Metro.
Adopted Ordinance No. 41725 - 050420, as amended. (7 -0)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Davis announced a community project and
fundraiser, "Takeout Hunger" spearheaded by Community
Foundation Serving Southwest Virginia; with a goal of raising
$100,000.00, 100 percent of funds raised are for the purchase of food
to distribute to vulnerable families and put in place the necessary
restaurant relationships to access the needed prepared food.
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Council Member Osborne thanked all non - profits providing
exceptional services to families during the COVID -19 pandemic and
highlighted the Council of Community Services; commented that
donations of cloth masks, baby articles, and other essential supplies
are greatly needed; and asked community members, local
businesses, and philanthropic groups to provide necessary essential
services to those in need across the region.
Council Member Osborne also shared the sad news of the
unexpected death of Patrick Shaw Cable, Chief Curator and
Educator, Taubman Museum of Art; offered condolences to his
family and friends; and encouraged citizens to complete the 2020
Census.
Mayor Lea congratulated Council Member White -Boyd for receiving a
nomination to run on the Roanoke City Democratic Ticket for
elections to be held November 2020.
Council Member White -Boyd thanked the Mayor and City Manager for
hosting the weekly Virtual Press Conference and advised that
conferences air live on Wednesdays at 3:00 p.m. on the City's
FaceBook page, broadcast live on Radio at 102.5, The Mountain, re-
broadcast on RVTV, Channel 3, on Thursdays and Fridays, and
posted on the City's YouTube Channel.
Vice -Mayor Cobb moved that City Council meet in Closed Meeting by
electronic communication means for the purpose of considering and
discussing appointments of Roanoke City School Board Trustees,
pursuant to Section 2.2 -3711 (A)(1), Code of Virginia (1950), as
amended. The motion seconded by Council Member White -Boyd.
(7 -0)
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. NONE.
At 4:48 p.m., Mayor Lea declared the Council Meeting in recess for a closed
meeting through electronic communication means.
At 6:02 p.m., the Council Meeting reconvened with Vice -Mayor Cobb presiding
and all Members of the Council in attendance, with the exception of Mayor Lea.
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CERTIFICATION OF CLOSED MEETING. (6 -0, Mayor Lea left during the
Closed Session)
Vice -Mayor Cobb announced that City Council will interview seven (7) candidates
for School Board Trustee through a Candidates' Forum to be held on Monday,
May 18, 2020, commencing at 5:00 p.m. and ending not later than 6:30 p.m. The
forum will be conducted through electronic communication means and the public
will be able to view via FaceBook Live and RVTV live broadcast.
A Public Hearing to hear the views of citizens with regard to the candidates for
School Board Trustee will be held on Monday, May 18, at 7:00 p.m. Citizens
wishing to comment on the School Board candidates can sign -up by emailing or
calling the City Clerk's Office at clerk(aD-roanokeva.gov, 540 - 853 -2541 by 4:00 p.m.,
on Monday, May 18, 2020.
12. ADJOURNED - 6:05 P.M.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2020.
No. 41720 - 050420.
A RESOLUTION approving the Roanoke Regional Airport Commission's 2020 -2021
proposed operating and capital budget upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that in accordance with the
requirements of the Roanoke Regional Airport Commission Act, as amended, and the Roanoke
Regional Airport Commission Contract dated January 28, 1987, as amended, the City of
Roanoke hereby approves the Roanoke Regional Airport Commission's 2020 -2021 proposed
operating and capital budget, as well as a separate listing of certain proposed capital
expenditures, as more particularly set forth in a report from the Roanoke Regional Airport
Commission to this Council dated April 21, 2020.
ATTEST:
0
City Clerk.
K: \Measures \Airport Commission Annual Budget 2020.doc
ROANOKE REGIONAL AIRPORT COMMISSION
Roanoke - Blacksburg Regional Airport
5202 Aviation Drive
Roanoke, Virginia 24012 -1148
(540) 362 -1999
FAX: (540) 563 -4838
www.flyroa,com April 21, 2020
Honorable Mayor and Members
Roanoke City Council
215 Church Avenue, SW
Roanoke, Virginia 24011
Re: Roanoke Regional Airport Commission Fiscal Year 2020-
2021 Budget and Proposed Capital Expenditures
Dear Mayor Lea and Members of Council:
In accordance with the requirements of the Roanoke Regional Airport Commission
Contract dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is
hereby submitting its Fiscal Year 2020 -2021 Operating Budget (Attachment I) for approval. This
Budget was adopted by the Commission at its meeting on April 21, 2020. We are also providing
a separate listing of Capital Expenditures which are expected to exceed $100,000 in cost and are
intended to benefit five or more future accounting periods (Attachment II).
You will note that a deficit is anticipated in the Operating Budget for Fiscal Year 2021.
However, we have been allocated funds under the Federal CARES Act through which we will be
able to fund any operating deficiencies. Therefore, no additional appropriations are being
requested or anticipated from the City or the County of Roanoke. Formal approval of the
Operating Budget and the Capital Expenditure List by resolution of each of the participating
political subdivisions would be appreciated.
I would be pleased to respond to any questions or comments that you may have with
regard to this matter. On behalf of the Commission, thank you very much for your assistance and
cooperation.
Sincerely,
Tim Bradshaw, A.A.E.
Executive Director
Enclosures
cc: Chair and Members, Roanoke Regional Airport Commission
H. Harwell Darby, General Counsel
Daniel Callaghan, Roanoke City Attorney
Clerk, Roanoke City Council
ATTACHMENTI
Roanoke Regional Airport Commission
Budget Executive Summary
Proposed Budget FY 21 vs. Actual Budget FY 20
Annual Budget Proposed Budget
FY 20 FY 21 $ Change % Change
Operating Revenues
Airfield
1,551,000
1,063,000
(488,000)
-31%
General Aviation
516,000
499,600
(16,400)
-3%
Terminal Related
7,271,000
2,126,000
(5,145,000)
-71%
Other Revenues
468,000
838,000
370,000
79%
Interest on Investments
224,000
159,000
(65,000)
-29%
Gain/(Loss) on Sale of Assets
5,000
5,000
0%
State Funds
235,000
305,000
70,000
30%
Federal Reimbursable Funds
113,000
127,000
14,000
12%
Total Operating Revenues
10,383,000
5,122,600
(5,260,400)
-5066%
Operations and Maintenance Expenses
Salaries, Wages and Benefits
5,242,324
5,553,938
311,614
6%
Operating Expenditures
3,656,076
4,043,414
387,338
11%
Other Maintenance 8 Improvement Projects
204,000
119,840
(84,160)
-41%
Debt Service - Parking Lot
376,000
256,233
(119,767)
-100%
Total Operations and Maintenance Expenses
9,478,400
9,973,425
495,025
5%
Operating Net Income
904,600
4,850,825)
5,755,425
-636%
Capital Revenues
Federal AIP Entitlements
2,944,638
5,686,335
2,741,697
93%
State Entitlements - Current
1,796,434
1,765,000
(31,434)
-2%
State Entitlements - Prior Year
2,617,528
2,812,452
194,924
7%
Passenger Facility Charges (PFC)
1,215,000
1,320,000
105,000
9%
Other Funds - Debt
650,000
2,059,834
1,409,834
100%
Customer Facility Charges (CFC)
-
412,500
412,500
200%
Retained Earnings
335,662
2,826,229
2,490,567
0%
Total Capital Revenues
9,559,262
16,882,350
7,323,068
77%
Capital Expenses
Capital Projects
9,559,262
16,882,350
7,323,088
77%
Total Capital Projects
9,559,262
16,882,350
7,323,088
77%
Customer Facility Charges
Revenues
800,000
456,455
- 343,545
-43%
Debt Service - CONRAC
60,000
310,397
250,397
417%
CFC Net Income
740,000
146,058
- 593,942
-80%
ATTACHMENT II
Proposed Capital Expenditures
(For projects expected to exceed $100,000 in cost and programmed for FY 2021)
I. Projects:
A. Airfield Signs, Lights, and Circuit Replacements
1. Description: This project includes upgrading the cabling, connectors, and lighting.
Replacement parts for the current signs are becoming more expensive and less
available. The current cabling is starting to lose its resistance value.
2. Estimated Cost: $3,915,000
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $3,523,500
b. State Aviation Grant Funds: $391,500
B. Explosive Detection Screening
z. Description: This project was proposed to improve passenger experience by adding a
conveyor system behind the ticket counters to feed bags directly into a centralized area
where Explosive Detection machines will be located out of public view. It will also
include the reconfiguration of the bag make -up area.
3. Estimated Replacement Cost: $2,014,000
4. Anticipated Funding Sources:
a. State Aviation Grant Funds: $1,800,000
b. Commission Funds: $214,000
C. Rehab Taxiway G, G1, N, And Hold Apron
1. Description: The age of these pavements are at 20+ years and are beyond their
useful life. By rehabilitating this section it will complete the rehabilitation of the
taxiways. The area received a sealcoat in 2015 but it has also reached its useful life.
2. Estimated Cost: $2,403,150
3. Anticipated Funding Sources:
a. Federal AIP Grant Funds: $2,162,835
b. State Aviation Grant Funds: $240,315
D. Runway Approach Obstruction Removal
1. Description: The FAA and VA Department of Aviation require that Airport Sponsors
keep the approach and departure surfaces clear of obstructions. Airport Sponsors
must periodically determine whether obstructions exist and if so, develop a plan for
mitigation. Delta Airport Consultants recently completed the surveys off all runway
ends and the project proposed is to address the identified obstructions to be removed.
2. Estimated Cost: $513,923
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $500,000
b. Commission Funds: $13,923
E. Sealcoat and Crack Seal GA Ramp West
1. Description: This project will mill and overlay the existing asphalt areas in the west
end of GA. The pavement has reached it's useful life. This will complete the rehab in
the GA.
2. Estimated Cost: $814,123
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $651,298
b. Commission Funds: $162,825
F. Repair Stormwater Drop Inlet on Way Point
1. Description: There is roadway deterioration due to erosion surrounding the drop inlet
on Way Point leading to the FBO. This will repair the drop inlet and the surrounding
roadway.
2. Estimated Cost: $100,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $80,000
b. Commission Funds: $20,000
G. Terminal Public Parking
1. Description. This project will establish a new entry /exit to the long and short term
parking consolidating it to one entry/exit area. It will also include some reworking of
the roadways and the mill, overlay and restriping of some of the parking areas. In
addition, lighting and wayfinding signs need updating and centralized walking paths
provided. This will be split between FY21 and FY22.
2. Estimated Cost: $2,059,834
3. Anticipated Funding Sources:
a. Debt: $2,059,834
H. Reconstruct Building 4 Pavement
1. Description: The parking lot and entrance roads to both Building 4 and Gate 20 are in
poor condition. A full depth pavement repair is needed due to the widespread structural
distress observed.
2. Estimated Cost: $157,000
3. Anticipated Funding Sources:
a. Commission Funds: $157,000
I. Reconstruct Building 5 Pavement
1. Description: Widespread structural distress and pavement is in poor condition. This
would encompass a full depth pavement repair.
2. Estimated Cost: $503,820
3. Anticipated Funding Sources:
a. Commission Funds: $503,820
J. Sealcoat — Airfield & Roads /Parking Lots — Phase 4
1. Description: This is to fund unanticipated pavement maintenance to include crack
seal, seal coat and marking.
2. Estimated Cost: $350,000
3. Anticipated Funding:
a. State Aviation Grant Funds: $280,000
b. Commission Funds: $70,000
K. Rehabilitate FBO Parking Lot and Access Road
1. Description: This project would mill and overlay the existing asphalt for the parking lot
and roadway. Areas of fatigue and cracking are appearing and will require repair.
2. Estimated Cost: $633,000
3. Anticipated Funding Sources:
a. Commission Funds: $633,000
L Sidewalk Light Replacement
1. Description: The short pole lights along the sidewalks from the employee lot, across
the front of the terminal and along the parking lot need to be replaced. The plastic
light fixtures have failed due to age and exposure to sun light. Rainwater can then
short out the ballast and bulbs. The manufacturer no longer supports these fixtures.
LED lights are proposed to reduce the energy consumption.
2. Estimated Cost: $125,000
3. Anticipated Funding Sources:
a. Commission Funds: $125,000
M. Overflow Lot Overhead Light Replacement
1. Description: This project would replace all the heads with LED fixtures creating cost
savings and maintenance savings. It will also produce a brighter light for safety.
2. Estimated Cost: $412,500
3. Anticipated Funding Sources:
a. CFC: $412,500
2
N. Runway 24 Tunnel Rehabilitation
1. Description: State mandated biennial inspection
2. Estimated Cost: $200,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $140,000
b. Commission Funds: $60,000
O. Replace Carpeting in Terminal 2nd Floor Seating Area
1. Description: This area of carpet has a lot of wear and is hard to keep clean because
of the wear. It will be replaced with carpet tiles. This will improve the look of the
waiting area.
2. Estimated Cost: $130,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $104,000
b. Commission Funds: $26,000
P. Hangar 17 and 18 Roof Replacement
1. Description: This project would include overlaying the roofs on both hangars to stop
leaking that has begun due to the age of the current roofing materials.
2. Estimated Cost: $228,000
3. Anticipated Funding Sources:
a. Commission Funds: $228,000
Q. Restore 1700 LF of Lick Run Tributary
1. Description: This work will help with the erosion and overflow in the area during rain
events and create a cleaner stream.
2. Estimated Cost: $341,000
3. Anticipated Funding Sources:
a. Commission Funds: $341,000
R. Restore West Carvin Stream
1. Description: This will help with the erosion and overflow in the area during rain
events.
2. Estimated Cost: $133,500
3. Anticipated Funding Sources:
a. Commission Funds: $133,500
S. Replace Dump Truck #13
1. Description: Replacement identified due to age of vehicle and increased
maintenance cost.
2. Estimated Cost: $195,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $156,000
b. Commission Funds: $39,000
T. Replace Chevy Silverado 350 Dump Body Vehicle
1. Description: Replacement identified due to age of vehicle and increased
maintenance cost.
2. Estimated Cost: $60,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $48,000
b. Commission Funds: $12,000
U. Purchase Boom Aerial Truck
1. Description: This will be used in lieu of renting equipment when needing to work on
any overhead lights including the apron, overflow lot, terminal parking and cargo
ramp. It will allow maintenance personnel a safe work environment and allow them to
make repairs in a more efficient manner.
2. Estimated Cost: $110,000
3. Anticipated Funding:
a. State Aviation Grant Funds: $88,000
b, Commission Funds: $22,000
V. Replace Safety Vehicle #3
1. Description. This vehicle is a 2010 model that was handed down from the
Operations department and then retrofitted for the PS department. This vehicle has a
questionable service life and would be best if replaced at this time.
2. Estimated Cost: $40,000
3. Anticipated Funding:
a. State Aviation Grant Funds: $32,000
b. Commission Funds: $8,000
W. Edge Light Plow Attachment
1. Description: This attachment would be used to clear the runway edge lights during
snow events. It would ensure that the 139 requirements for snow bank height and
obscured lights are met.
2. Estimated Cost: $30,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $24,000
b. Commission Funds: $6,000
X. Replace 2006 Chevy Silverado Vehicle #5
1. Description: Replacement identified due to age of vehicle and increased
maintenance cost.
2. Estimated Cost: $38,500
3. Anticipated Funding Sources:
a. Commission Funds: $38,500
Y. Maintenance Contracts & Projects
1. Description: This money is allotted to pay for yearly service contracts.
2. Estimated Cost: $375,000
3. Anticipated Funding Sources:
a. State Aviation Grant Funds: $262,500
b. Commission Funds: $112,500
Anticipated Funding Sources:
Federal AIP Grant Funds $ 5,686,335
State Aviation Grant Funds $ 4,577,452
Debt $ 2,059,834
CFCs $ 412,500
Commission Capital Funds $ 3.146.229
Estimated Total Funding $15,882,350
4
RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION
Adopted this 21st day of April, 2020
No. 06- 042120
A RESOLUTION approving and adopting the Commission's Operating Budget for
fiscal year 2020 -2021.
BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal
year 2020 -2021 Operating Budget for the Commission, as set forth in the report and
accompanying attachment by the Director of Finance and Administration dated April 21,
2020, is hereby approved; and,
BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf
of the Commission to submit the fiscal year 2020 -2021 Operating and Capital Purchase
Budget, as well as the previously approved list of Proposed Capital Expenditures, to
Roanoke City Council and the Roanoke County Board of Supervisors for approval
pursuant to the contract between the Commission, Roanoke City, and Roanoke County
dated January 28, 1987, as amended.
ATTEST:
Secreta
VOTE: AYES: Bishop, Gust, Lawrence, Powers, Clements
NAYS: None
r
CITY COUNCIL AGENDA REPOR
f. a
To: Honorable Mayor and Members of City Council
Meeting: May 4, 2020
Subject: Proposed FY -21 Budget for the Roanoke - Blacksburg Regional
Airport
I would like to sponsor Timothy Bradshaw, A.A.E., Executive Director of the
Roanoke - Blacksburg Regional Airport, to present the Airport Commission's
proposed Fiscal Year 2021 budget and proposed capital expenditures.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
'W7
P7
Cl
Agenda
• FY 2020 Overview
• FY 2021 Development
• Enterprise Funds
• Capital Improvement Program
• Next Steps
2
FY 2020 Local Tax Revenue Estimate
Real Estate
$85,587,303
$87,765,000
$87,598,155
($166,845)
(0.19 %)
Sales
22,389,378
21,535,280
18,372,929
(3,162,351)
(14.68 %)
Transient Occupancy
4,564,108
4,612,500
3,217,052
(1,395,448)
(30.25 %)
Prepared Foods & Beverage
16,335,846
16,500,000
11,428,642
(5,071,358)
(30.74 %)
Cigarette Tax
2,108,069
2,150,000
2,080,595
(69,405)
(3.23 %)
Motor Vehicle License
2,914,811
3,000,000
2,804,564
(195,436)
(6.51%)
Communications Tax
5,897,696
6,300,000
5,653,042
(646,958)
(10.27)
Personal Property
23,338,381
23,721,120
21,445,521
(2,275,599)
(9.59 %)
Business License
13,846,241
13,030,500
13,873,248
842,748
6.47%
Other*
27,337,517
25,462,600
27,846,287
2,383,687
9.36%
TOTAL
$204,319,350
$204,077,000
$194,320,034
($9,756,966)
(4.78 %)
*Other: District Taxes,
Public Service Corp, Penalties
/Interest, Utilities Tax, Recordation
and Probate, Admissions, Franchise Fees, Bank Stock,
Delinquent Taxes
t,
FY 2020 Vulnerabilities
• Continued developments with COVI D -19
• Further reduced revenue received
— Commonwealth of Virginia actions
• PPTRA - $8,076,000
• Compensation Board reimbursement delays - $3,310,818
• Street Maintenance - $4,276,754
• HB 599 - $1,261,401
• Disbursal of federal aid
— Consumer behavior
FY 2020 Approach, Monitoring and
Planning
• Necessary expenditure reductions or delays - $6.4 million
— Suspension of Recreation programs
— Suspension of Library programs
— Employee furloughs
— Hold funding for selected Fleet replacements
— Hold funding for capital projects funded with one -time capital funds
— Departmental administrative reductions
• Adjustments to funding for formula partners
— Roanoke City Public Schools - $3.8 million decrease estimated based on
decreased adjusted local tax performance
— Visit Virginia's Blue Ridge - $423,891 decrease estimated based on
decreased Transient Occupancy Tax performance
• Service sustainability and further impacts into FY 2021 and beyond
• Frequent revenue and expense reviews
— Additional expenditure revisions as necessary
5
Questions &Discussion
no
FY 2021 Local Tax
Revenue Assumptions
• Real Estate
— 4.63% estimated gross taxable value increase
— Assumes 3.33% estimated revenue increase due to potential collection
ability of 93.7%
• Sales
— Assumes 60% of prior year performance beginning in July
— Increases to normal activity in November - December, 1% growth January-
June
• Transient Occupancy
— Assumes 10% of prior year performance beginning in July
— Increases to 70% performance by fiscal year end
• Prepared Food & Beverage
— Assumes 40% of prior year performance beginning in July
— Increases to normal performance by November
FY 2021 Local Tax
Revenue Assumptions
• Cigarette
— 6.98% decline based on trend performance
• Motor Vehicle License
— 3.33% decline based on assumption of collections
• Communications Tax
— 9.52% decline based on trend performance
• Personal Property Tax
— 2% growth over FY 20 levy, 5% reduction for assumption of collections
• Business License Tax
— 1 % growth over FY 20 levy, 1 % reduction for assumption of collections
•
FY 2021 Local Tax Revenue Estimate
Real Estate
Sales
Transient Occupancy
Prepared Foods & Beverage
Cigarette Tax
Motor Vehicle License
Communications Tax
Personal Property
Business License
Other*
TOTAL
$87,765,000
$91,500,000
21,535,280
21,146,000
4,612,500
1,414,617
16, 500, 000
14, 645, 000
2,150,000
2,000,000
3,000,000
2,900,000
6,300,000
5,600,000
23,721,120
24,816,000
13, 030, 500
13, 662, 000
25,462,600
25,982,300
$204,077,000
$203,665,917
$90,685,562
$2,920,562
21,146,000
(389,280)
1,414,617
(3,197,883)
14,645,000
(1,855,000)
2,000,000
(150,000)
2,900,000
(100,000)
5,700,000
(600,000)
23,683,489
(37,631)
13,662,000
631,500
25,900,300
437,700
$201,736,968
($2,340,032)
3.33%
(1.81%)
(69.33 %)
(11.24 %)
(6.98 %)
(3.33 %)
(9.52 %)
(0.16 %)
4.85%
1.72%
(1.15 %)
*Other: District Taxes, Public Service Corp, Penalties/Interest, Utilities Tax, Recordation and Probate,
Admissions, Franchise Fees, Bank Stock, Delinquent Taxes 9
FY 2021 Total Estimated Revenue
Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Use of Property and Money
Intergovernmental
Charges for Services
Miscellaneous
TOTAL
$204,077,000
$203,665,917
929,800
1,024,800
1,049,350
1,019,200
477,000
466,000
75,748,134
75,649,279
16, 509, 208
17, 206, 621
640,508
614,900
$299,431,000
$299,646,717
$201,736,968
($2,340,032)
1,024,800
95,000
1,019,200
(30,150)
466,000
(11,000)
75,949,279
201,145
16,950,889
441,681
614,900
(25,608)
$297,762,036
($1,668,964)
(1.15 %)
10.22%
(2.87 %)
(2.31%)
0.27%
2.68%
(4.00 %)
(0.56 %)
10
FY 21 Anticipated Revenue
Summary
Local tax revenue
— Growth in Real Estate, Business License
— Declines in Transient Occupancy, Prepared Food & Beverage,
Communications, Sales Tax
• Overall (1.15 %) or ($2.34) million local tax decline
11
Strategies Leading to Budget
Adoption
• Fund highest base and supplemental priority services
and programs
• Fund non - discretionary cost increases
• Prioritize remaining base and supplemental services
and programs
• No pay increase
• Base expenditure reductions as necessary
12
FY 2021 Priority Considerations
Education — RCPS
$82,788,981
$0
$82,788,981
Education
1,867,976
8,000
1,875,976
Community Safety
70,540,323
1,300,564
71,840,887
Human Services
40,554,243
33,420
40,587,663
Infrastructure
29,261,869
274,868
29,536,737
Livability
18,372,067
352,072
18,724,139
Good Government
18,150,268
212,050
18,362,318
Economy
2,241,267
100,000
2,341,267
Non - Departmental*
23,785,735
618,599
24,404,334
External Agencies
8,826,005
208,275
9,034,280
TOTALS
$296,388,734
$3,107,848
$299,496,582
*Lapse, Line of Duty, OPEB, Dental, Extended Illness, Medical, Payroll Accrual, Reclass
Contingency, Termination Leave, Unemployment Wages
13
Supplemental Expenditures Under
Consideration
Education /RCPS
Community Safety 0 Gun Violence Task Force
• 811/911 Center operating costs
• Municipal Building Security
presence
Human Services
Infrastructure
Livability Relocation of Campbell Court
sealed trash compactor
• Jail medical contract
• Police body -worn camera support
• Sheriff overtime
• Regional Juvenile Detention expenses
• Cremations funding right- sizing
Good Government 0 Tax/Treasury System Project •
support •
Economy 0 Financial Stability Program •
• Microloan Program
Non - Departmental
Technology Support
Recycling fees
Library maintenance and utilities to
support branches
Cyber- security
Property insurance
Enterprise Zone annual support
• Debt Service
• Civic Center Debt Service
• Worker Compensation
14
Supplemental Expenditures Under
External Agencies
Consideration
• Blue Ridge Behavioral Healthcare
• Health Department
• Hotel Roanoke Conference Center Commission
(1 % Sales Tax)
• Roanoke Center for Animal Control and
Protection (RCACP)
• Roanoke Regional Partnership
• Roanoke Regional Small Business
Development Center
• Roanoke Valley Greenway Commission
15
FY 2021 Variance
Revenue Estimate
Expense Estimate
COVID -19 Contingency
May 4t" Variance
$297,762,036
($299,496,582)
($1,734,546)
16
Expenditure Reductions Under
Education
Community Safety
Human Services
Infrastructure
Livability
Consideration
• Eliminate weekday evening hours at Main Library
• DARE operating expense reduction
• Deer Culling deferral
• Number of fire inspections reduction
• Police Accreditation support reduction
• Police technology contracts reduction
• Alley maintenance reduction
• Fleet capital funding reduction
• Paving funding reduction
• Snow removal chemical funding reduction
• Eliminate one full day of operation at Neighborhood Branch
Libraries
• Neighborhood Services reduction
• Pools closed for 2 seasons
• Purchase of books and materials reduction
• Code Enforcement staff deployment reduction
17
Expenditure Reductions Under
Consideration
Good Government Council training and special events funding reduction
• External audit costs reduction
• Juvenile and Domestic Relations Court, General District
Court stipend elimination
• Legislative liaison funding reduction
Economy 0 Annual Business Appreciation Luncheon deferral
• Strategic /Special Project support reduction
Non - Departmental 0 GRTC Peak Service reduction
Personnel Impacts 6 20 positions (17 vacant, 3 filled)
External Agencies 0 Arts & Cultural Funding
- -Arts Commission funding reduction
-- Center in the Square funding reduction
-- Cultural Endowment funding deferral
-- Sister Cities funding reduction
• Human Services Funding
- -Human Services Committee funding reduction
- -TAP funding reduction
• 1 -73 Coalition funding elimination
• Roanoke Valley Broadband Authority funding reduction
• RVTV funding reduction
• Transdominion Express funding elimination
• Virginia Cooperative Extension funding reduction
• Sponsorships funding reduction
MC•
FY 2021 Budget Balancing Status
Revenue Estimate
Expense Estimate
Approximate Expenditure Reductions
COVID -19 Contingency
$297,762,036
($299,496,582)
3,499,765
$1,765,219
19
Strategies For Responding To
Changing Circumstances
• Preparing a staged contingency plan in the event of lower
revenues
• Monthly revenue monitoring and strategy adjustments
• Quarterly determination of necessary expense adjustments
20
Other Budget Matters
• Real Estate Tax Abatement Program
— Program expiration requires consideration / re- authorization with budget
adoption
— Previous briefings on October 8, 2019 and February 3, 2020
— Required City Code amendments drafted
— Action anticipated with budget adoption on June 15, 2020
• Fee Compendium Amendments
— Building Permit and Occupancy Permit Fees
— Development Inspection Process Changes and Related Fees
— Erosion and Sediment Control Violation Fines
— Fees for Periodic Commercial Use of Park Sites
— For consideration after July 1, 2020
21
Capital Improvement Program
Enterprise Fund and Other
Considerations
• Parking Fund
— Revenues for FY 21 projected to decline by 12% ($450,000)
— Expenses to be adapted to lower revenue expectations
— No fee increases anticipated for FY 21
— Future Hotel /Garage Project design process temporarily suspended (will
require a future fee increase)
• Berglund Center
— Uncertainty with live entertainment industry
— Operating subsidy is level funded based on current plan for restart of
activity based on current information available and rescheduled events
— Expenses will be managed based on the timing of events coming back on-
line
— Certain level of risk associated with actual subsidy exceeding budget
22
Capital Improvement Program
Enterprise Fund and Other
Considerations
• Stormwater Fund
— Challenge with maintaining level of capital project funding if grant funding
declines and addressing future identified operating need
— Previously identified fee increase will be deferred, but needed in the future
— Any reduction in Utility Fee collection will be offset with lower level of
available cash funded capital
• Market Building Support
— Operating support level funded
— Sufficient operating funding to weather limited period of financial uncertainty
— Agreement between the City and Market Building Foundation for operation
of the Market Building requires the City to cover operating deficits
23
Project
RCPS
Bridge Renovation
Library Master Plan
P &R Master Plan
Civic Center
Stormwater
Improvements
Curb, Gutter and
Sidewalk
Streetscapes
Improvements
Passenger Rail
Fleet Capital
Replacements
Technology Capital
Fire Facility Master Plan
Public Works Service
Center
Capital Building
Maintenance
Campbell Court
Transit Facility
TOTALS
FY 2021 -2025 CIP
2021
2022
2023
2024
2025
Total
$5,000,000
$5,000,000
$5,000,000
$5,000,000
$5,000,000
$25,000,000
2,500,000
13, 750, 000
13,750, 000
30, 000, 000
0
100,000
3,000,000
3,100,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
7,500,000
2,000,000
2,000,000
2,000,000
2,000,000
2,000,000
10,000,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
7,500,000
500,000
500,000
500,000
500,000
500,000
2,500,000
1,869,000
1,869,000
600,000
600,000
900,000
600,000
600,000
3,300,000
500,000
1,500,000
1,500,000
3,500,000
669,500
669,500
1,500,000
1,500,000
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
5,000,000
4,000,000
4,000,000
7,478,000
7,478,000
$28,178,000 $30,719,000 $26,150,000 $13,600,000 $14,269,500 $112,916,500
• Excess debt service may be available in some years for one -time capital needs,
the Undesignated Fund Balance and the Stabilization Reserve. 24
Balancing Next Steps
• Revenue estimate review and expenditure revisions
• May 18th —Presentation of Recommended Budget
• May 28th — Public Hearings
— Real Estate tax rate
— General Fund Budget
— HUD /CDBG
• June 1 St —Budget Study
• June 15th— Budget Adoption
25
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of stay, 2020.
No. 41725 - 050420.
AN ORDINANCE ratifying and approving the suspension of fares for transit services
provided by Greater Roanoke Transit Company (GRTC) d /b /a Valley Metro; authorizing the City
Manager to take certain actions; and dispensing with the second reading of this ordinance by title.
WHEREAS, on March 12, 2020, Governor Ralph S. Northam declared a state of
emergency throughout the Commonwealth of Virginia as a result of the disaster created by the
COVID -19 pandemic;
WHEREAS, on March 13, 2020, President Donald J. Trump declared a national state of
emergency as a result of the COVID -19 pandemic;
WHEREAS, on March 16, 2020, Robert S. Cowell, Jr., City Manager, as the Director of
Emergency Management, declared a state of emergency within the City, and City Council
confirmed this declaration with the adoption of Resolution No. 41699- 031620;
WHEREAS, federal, state, and local health officials urge implementation of measures to
eliminate gatherings and establish social distancing to address the COVID -19 pandemic;
WHEREAS, pursuant to City Code § 34 -22, City Council shall, from time to time, establish
fares to be charged by GRTC;
WHEREAS, by Ordinance No. 41705- 032720 adopted March 27, 2020, City Council
approved the suspension of all fares for all transit services provided by GRTC from March 27,
2020 through and including April 24, 2020; and
WHEREAS City Council authorizes the suspension of all fares for all transit services
provided by GRTC through and including May 15, 2020.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. City Council ratifies and approves the extension of the suspension of all fares for
transit services provided by GRTC through and including May 15, 2020.
2. The City Manager is authorized to take any actions necessary to implement,
accomplish, and effectuate the suspension of all fares for transit services provided by GRTC
through and including May 15, 2020.
3. Pursuant to City Charter § 12, the second reading of this ordinance by title is hereby
dispensed with.
4. This ordinance shall be effective upon passage.
ATTEST:
City Clerk.
6k
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2020.
No. 41721 - 050420.
A RESOLUTION accepting the FY 19 State Homeland Security Program Grant to the city
from the Virginia Department of Emergency Management, and authorizing execution of any
required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the FY 19 State Homeland Security
Program Grant offered by the Virginia Department of Emergency Management in the amount of
$82,000, with no matching funds from the City, to be used to purchase equipment and supplies for
the Roanoke Fire -EMS Regional Heavy Technical Rescue Tram (HTR). The grant is more
particularly described in the City Council Agenda Report dated May 4, 2020.
2. The City Manager is hereby authorized to execute the grant agreement and all
necessary documents required to accept the grant, all such documents to be approved as to form
by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may
be required in connection with the city's acceptance of this grant.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2020.
No, 41722 - 050420.
AN ORDINANCE appropriating funding from the U.S. Department of Homeland
Security through the Commonwealth of Virginia Department of Emergency Management
(VDEM) for Heavy Technical Rescue (HTR) Team for equipment and training and
development, amending and reordaining certain sections of the 2019 -2020 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Training and Development
Wearing Apparel
Other Equipment
Revenues
VDEM SHS HTR Team FY20
35- 520 - 3779 -2044
$ 20,300
35- 520 - 3779 -2064
29,930
35- 520 - 3779 -9015
31,770
35- 520 - 3779 -3779
82,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
r
yx
v..
CITY COUNCIL AGENDA REPORI
'y$t
To: Honorable Mayor and Members of City Council
Meeting: May 4, 2020
Subject: Virginia Department of Emergency Management (VDEM) Heavy
Technical Rescue Grant Acceptance
Background:
Roanoke Fire -EMS serves as the Regional Heavy Technical Rescue (HTR) Team in
conjunction with Roanoke County Fire & Rescue, Franklin County and Salem
Fire -EMS. VDEM allocates funds each year to regional teams for related
expenses. VDEM has awarded the City of Roanoke funds in the amount of
$82,000 from the FY 2019 State Homeland Security Program Grant. This grant
requires no matching funds. These grant funds will be used for the purchase of
necessary equipment and supplies.
Considerations:
City Council action is needed to formally accept and appropriate these funds
and to authorize the Director of Finance to establish revenue estimates and
appropriations to purchase the equipment and supplies in accordance with the
provisions of this grant.
Recommended Action:
Accept the grant as described above and authorize the City Manager to execute
any required grant agreements or documents, such to be approved as to form
by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $82,000 and appropriate funding in the same amount into
accounts to be established in the Grant Fund by the Director of Finance.
Robert SWCity , Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
Virginia Department of Emergency
Management
10501 Trade Court
North Chesterfield, VA 23236
SUBRECIPIENT NAME AND ADDRESS:
Roanoke City
713 Third St. SW
Roanoke, VA 24016
SUBRECIPIENT DUNS Number. 006704316
SUBRECIPIENT EIN: 54- 6001569
SUBAWARD AGREEMENT Page 1 of 3
SUBAWARD ID NUMBER: 8255
Federal Award ID: EMW- 2019SS-00079-SO1
5. SUBAWARD DATE: November 6,20`19
6. PROJECT PERIOD: October 01, 2019 to June 30, 2021
BUDGET PERIOD: October 01, 2019 to June 30, 2021 I
7. TOTAL AMOUNT OF THIS SUBAWARD: $82,000.00
FEDERAL AMOUNT OF THIS SUBAWARD: $82,000.00
SUBRECIPIENT NON - FEDERAL COST SHARE
0. INDIRECT COST RATE (If applicable):
PASS - THROUGH ENTITY: Virginia Department of Emergency Management
SUBAWARD NAME: 2019 State Homeland Security Grant Program (SHSP)
CFDA: 97.067 Homeland Security Grant Program (HSGP)
U.S. Department of Homeland Security (DHS)
Federal Emergency Management Agency (FEMA)
1. STANDARD TERMS AND CONDITIONS & SPECIAL CON U1 I IONS
he above subaward is approved subject to the 2019 Department of Homeland Security (DHS) Standard Terms and
:onditions and VDEM Special Conditions found here: DHS Terms and Conditions 2019
12, APPROPRIATION AUTHORITY FOR GRANT
1-he project is supported under the Department of Homeland Security Appropriations Act, 2019 (Public Law No. 115 -141).
3. METHOD OF PAYMENT
:ommonwealth of Virginia Cardinal Accounting System
AGENCY APPROVAL,
4. NAME AND TITLE OF APPROVING VDEM OFFICIAL
Jeffrey D. Stem Ph.D.
State Coordinator
SUBRECIPIENT ACCEPTANCE
116. NAME AND TITLE OF AUTHORIZED OFFICIAL
Bob Cowell
City Manager
15. SIGNATURE OF APPROVING VOEM OFFICIAL 17. SIGNATU OF AU IZ SUBRECIPIENT OFFICIAL
18. DATE:
Saving lives through effective emergency management and homeland security.
"A Readv Virginia A a Resilient Virginia. "
Virginia Department of
Emergency Management
i }SUBAWARD
10501 Trade Court
AGREEMENT
Page 2 of 3
North Chesterfield, VA 23236
Subaward Name: 2019 State Homeland Security Grant Program (SHSP)
Subaward Date: November 6, 2019
SPECIAL CONDITIONS
1. The Subrecipient shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards located at 2 CFR Part 200, and adopted by DHS at 2 CFR Part 3002
and the U.S. Department of Homeland Security Grant Program (HSGP) Notice of Funding Opportunity
N( OFO).
2. The Subrecipient agrees to permit the pass - through entity and auditors to have access to its records and
financial statements as necessary for the pass - through entity to meet the requirements of the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at 2 j
CFR Part 200.
3. The Subrecipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at
any level of government, without the express prior written approval of FEMA.
4. The Subrecipient shall comply with the indirect costs provisions of 2 CFR§ 200.414. With the exception
of subrecipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. §
200.414(f), subrecipients must have an approved indirect cost rate agreement with their cognizant
federal agency to charge indirect costs to this Subaward.
5. In the event VDEM determines that changes are necessary to the award document after an award has
been made, including changes to period of performance or terms and conditions, the Subrecipient will be
notified of the changes in writing. Once notification has been made, any subsequent request for funds will
indicate Subrecipient acceptance of the changes to the award.
6. Subrecipients proposing projects that have the potential to impact the environment, including but not
limited to construction of communication towers, modification or renovation of existing buildings,
structures and facilities, or new construction including replacement of facilities, must participate in the
FEMA Environmental Planning and Historic Preservatson (EHP) review process. Subrecipients must
comply with all conditions placed on the project as the result of the EHP review. Any change to the
approved project scope of work will require re- evaluation for compliance with these EHP requirements. If
ground disturbing activities occur during project implementation. the Subrecipient must ensure monitoring
of ground disturbance, and if any potential archeological resources are discovered, the Subrecipient wr.11
immediately cease construction in that area and notify FEMA and the State Historic Preservation Office.
Any construction activities that have been Initiated without the necessary EHP review and approval will
result in a non - compliance finding and will not be eligible for FEMA funding.
7. The Subrecipient agrees that federal funds under this award will be used to supplement, not supplant,
state or local funds for emergency preparedness.
Saving lives through effective emergency management and homeland security.
"A Rearlv Virginia is a Resilient Virginia, "
Virginia Department of Emergency
Management
10501 Trade Court
SUBAWARD AGREEMENT
Page 3 of 3
North Chesterfield, VA 23236
Subaward Name: 2019 State Homeland Security Grant Program (SHSP)
Subaward Date: November6, 2019
8. The Subrecipient agrees that all publications created with funding under this grant shall prominently contain
the following statement: "This document was prepared under a grant from FEMA's Grant Programs
Directorate, U.S. Department of Homeland Security. Points of view or opinions expressed in this document
are those of the authors and do not necessarily represent the official position or policies of FEMA's Grant
Programs Directorate or the U.S. Department of Homeland Security."
9. The Subrecipient agrees that, when practicable, any equipment purchased with grant funding shall be
prominently marked as follows: "Purchased with funds provided by the U.S. Department of Homeland
Security."
10. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or
data collection requests, including, but limited to, the provision of any information required for the
assessment or evaluation of any activities within this project.
11. The Subrecipient must submit a Quarterly Progress Report for every quarter of the period of performance,
including partial calendar quarters, as well as for periods where no grant activity occurs. Reports are due
within fifteen (15) days following the end of the quarter. A Final Progress Report is due thirty (30) days after
the end date of the performance period. Failure to provide this information may result in VDEM withholding
rant funds from further obligation and expenditure and prevent future awards to the Subrecipient.
12. National Incident Management System (NIMS) Implementation Compliance
In accordance with HSPD -5, the adoption of the NIMS is a requirement to receive federal preparedness
assistance through grants, contracts, and other activities. No federal funds will be released to the primary
grantee and any other entity participating and benefiting in this project if this requirement has not been met.
In the event of a Corrective Action Plan submitted, VDEM /SAA will determine if the Subrecipient has made
sufficient progress to disburse funds.
13. All conferences and workshops using federal preparedness funds must pertain to the project being funded.
The Subrecipient agrees to submit a Trip Report when using federal funds to attend a conference or
workshop. The Trip Report template can be found at www.vaemer9er�cv.aov under jieportina Perms.
These reports must be remitted with your request for reimbursement. Failure to do so will result in a delay of
payment until received.
14. The Subrecipient agrees that under program guidelines, travel expenses are allowable for approved
training, planning, administrative, and exercise activities following local, state, and federal guidelines. Prior
to traveling for these activities outside of contiguous United States (OCONUS) as well as to Canada and
Mexico, preapproval is required by the state and FEMA through the SAA office.
Please reference 2 CFR 200.403, in regard to reasonableness when considering requests for travel of this
type. Where applicable, you should also reference the following regarding travel: the Western Hemisphere
Travel Initiative ( htt/ /,www.ohs.gov /fileslorourams /Qc 1200693579776.shtm).
Saving lives throngli effective emergency management and homeland .uecurity.
"A Ready Virginia is a Resilient Virginia."
Id
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2020.
No. 41723- 050420.
AN ORDINANCE to appropriate funding from the Department of Justice
Federal Asset Sharing Program and the Department of Treasury Federal Asset Sharing
Program for enhancing law enforcement operations, amending and reordaining certain
sections of the 2019 -2020 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
DoJ Training and Development
DoT Training and Development
Revenues
DoJ Federal Asset Forfeiture Subsidy
DoJ Federal Asset Forfeiture - Interest
DoT Federal Asset Forfeiture - Interest
35- 640 - 3304 -2044 $ 28,473
35- 640 - 3307 -2044 385
35- 640 - 3304 -3305 25,017
35- 640 - 3304 -3306 3456
35- 640 - 3307 -3308 385
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 4, 2020
Subject: Appropriation of Federal Asset Forfeiture Funds
Background:
In 1986, the United States Congress authorized the transfer of certain federally
forfeited property to state and local law enforcement agencies that participated
in the investigation and seizure of the property. Application for an equitable
share of property seized by local law enforcement must be made to the U.S.
Department of Justice and certified by the U. S. Attorney.
This property, including funds shared with state and local agencies may only be
used for the purposes stated in the application, i.e. narcotics investigations
related to law enforcement. Participation in federally forfeited property sharing
enhances the effectiveness of narcotics investigations by providing necessary
investigative equipment and training and offsets the cost that would otherwise
be borne by the City's taxpayers.
Considerations:
The Police Department receives funds periodically from the Federal Asset
Forfeiture Sharing Program. Federal law mandates that these seized funds be
placed in an interest bearing account until forfeited and that any interest
earned be used in accordance with program guidelines. These funds are
provided by either the United States Department of the Treasury (DOT) or the
United States Department of Justice (DOJ). Program guidelines require that
these funds be segregated by the providing department.
Revenue in the amount of $25,017 and interest in the amount of $3,841 have
been collected and are available for appropriation to the Department of Justice
and Department of the Treasury Asset Forfeiture grant fund accounts. The
funding will be utilized for specialized officer training in leadership
development, forensics, interview skills, polygraph operation, and more.
Recommended Action:
Adopt the accompanying budget ordinance to increase the revenue estimate in
the Grant Fund in the amount of $28,858 and appropriate funding in the same
amount into accounts to be established by the Director of Finance in the Grant
Fund.
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Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
Samuel Roman, Chief of Police
2
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2020.
No. 41724 - 050420.
AN ORDINANCE to appropriate funding from the State Asset Sharing
Program for enhancing law enforcement operations, amending and reordaining certain
sections of the 2019 -2020 Grant Fund Appropriations, and dispensing with the second
reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following
sections of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Expendable Equipment ( <$5000)
Revenues
State Asset Forfeiture - Interest
State Asset Forfeiture
35- 640 - 3302 -2035 $ 164,641
35- 640 - 3302 -3299 4,870
35- 640 - 3302 -3300 159,771
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST: C' " J. /W e-6
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 4, 2020
Subject: Appropriation of State Asset Forfeiture Funds
Background:
In 1991, the Virginia General Assembly passed legislation allowing local law
enforcement to seize property that is connected with illegal narcotics
distribution. The Code of Virginia also makes it possible for police departments
to receive proceeds from these forfeited properties. Application for an
equitable share of the property seized by local law enforcement must be made
to the Department of Criminal justice Services, Forfeited Asset Sharing Program
and be certified by the Chief of Police.
This property, including funds shared with state and local agencies may only be
used for law enforcement purposes. Program requirements mandate that these
funds be placed in an interest bearing account and any interest earned be used
in accordance with program guidelines.
Considerations:
The Police Department receives funds periodically from the State Asset
Forfeiture Sharing Program. The Code of Virginia mandates that these seized
funds be placed in an interest bearing account until forfeited and that the
interest earned be used in accordance with program guidelines. Revenue in the
amount of $159,771 and interest in the amount of $4,870 have been collected
and are available for appropriation to the corresponding grant fund account.
The $164,641 will be appropriated to the expendable equipment budget which
will allow the police department to acquire new and replacement equipment for
officers (ballistic vests, computer software, body cameras, etc.) as well as
equipment for vehicles (cameras, partitions, and window barriers, etc.).
Recommended Action:
Adopt the accompanying budget ordinance to increase the revenue estimate in
the Grant Fund in the amount of $164,641 and appropriate funding in the same
amount into the corresponding expendable equipment account (35- 640 -3302-
2035).
Robert . Cowell, fir.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
Samuel Roman, Chief of Police
E
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 2020.
No. 41725 - 050420.
AN ORDINANCE ratifying and approving the suspension of fares for transit services
provided by Greater Roanoke Transit Company (GRTC) d /b /a Valley Metro; authorizing the City
Manager to take certain actions; and dispensing with the second reading of this ordinance by title.
WHEREAS, on March 12, 2020, Governor Ralph S. Northam declared a state of
emergency throughout the Commonwealth of Virginia as a result of the disaster created by the
COVID -19 pandemic;
WHEREAS, on March 13, 2020, President Donald J. Trump declared a national state of
emergency as a result of the COVID -19 pandemic;
WHEREAS, on March 16, 2020, Robert S. Cowell, Jr., City Manager, as the Director of
Emergency Management, declared a state of emergency within the City, and City Council
confirmed this declaration with the adoption of Resolution No. 41699 - 031620;
WHEREAS, federal, state, and local health officials urge implementation of measures to
eliminate gatherings and establish social distancing to address the COVID -19 pandemic;
WHEREAS, pursuant to City Code § 34 -22, City Council shall, from time to time, establish
fares to be charged by GRTC;
WHEREAS, by Ordinance No. 41705- 032720 adopted March 27, 2020, City Council
approved the suspension of all fares for all transit services provided by GRTC from March 27,
2020 through and including April 24, 2020; and
WHEREAS City Council authorizes the suspension of all fares for all transit services
provided by GRTC through and including May 15, 2020.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
City Council ratifies and approves the extension of the suspension of all fares for
transit services provided by GRTC through and including May 15, 2020.
2. The City Manager is authorized to take any actions necessary to implement,
accomplish, and effectuate the suspension of all fares for transit services provided by GRTC
through and including May 15, 2020.
3. Pursuant to City Charter § 12, the second reading of this ordinance by title is hereby
dispensed with.
4. This ordinance shall be effective upon passage.
ATTEST:
City Clerk.
SHERMAN P. LEA, SR.
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W.
Noel C. Taylor Municipal Building, Suite 456
Roanoke, Virginia 24011 -1536
Telephone: (540) 853 -2541
Fax: (540) 853 -1145
Email: clerk @roanokeva.gov
May 4, 2020
The Honorable Mayor Sherman P. Lea, Sr., and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Mayor Lea and Members of Council:
Council Members
William D. Bestpitch
Joseph L. Cobb
Michelle L. Davis
Djuna L. Osborne
Anita J. Price
Patricia White -Boyd
This is to request that the Council convene in a Closed Meeting to consider and discuss
appointments of two Trustees to serve on the Roanoke City School Board, pursuant to
Section 2.2- 3711(A)(1), Code of Virginia (1950), as amended.
Sincerely,
qw�� D_. M4--
Joseph L. Cobb
Vice -Mayor
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