HomeMy WebLinkAboutCouncil Actions 05-18-20ROANOKE CITY COUNCIL
REGULAR SESSION
MAY 18, 2020
2:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
BESTPITCH
41726- 051820
PARTICIPATION BY ELECTRONIC COMMUNICATIONS PURSUANT TO
AMENDMENT 28 TO HB29, SECTION 2.2- 3708.2 (A),
CODE OF VIRGINIA (1950), AS AMENDED,
ORDINANCE NO. 41703 - 032720; AND
RESOLUTION NO. 41704 - 032720.
The City of Roanoke is a safe, caring and economically vibrant community in
which to live, learn, work, play and prosper
A vibrant urban center with strong neighborhoods set amongst the spectacular
beauty of Virginia's Blue Ridge
1. Call to Order - -Roll Call. Council Member Price was absent.
The Invocation was delivered by Mayor Sherman P. Lea, Sr.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Lea.
Welcome. Mayor Lea.
NOTICE:
Today's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, May 21 at 7:00 p.m., and Saturday, May 23 at 4:00 p.m.; and video
streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings
are offered with closed captioning for the hearing impaired.
1
2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Based upon Executive Order Number Fifty -One, issued by Governor
Northam on March 12, 2020, Amended Executive Order Number Fifty -Three
on April 15, 2020, Executive Order Number Fifty -Five, issued by Governor
Northam on March 30, 2020 and as amended Executive Order Number
Sixty -One issued by Governor Northam on May 8, 2020, Amendment 28 to
HB29 (adopted April 22, 2020), Virginia Code Section 2.2- 3708.2 (A), Virginia
Code Section 15.2 -1413, Ordinance No. 41703 - 032720, and Resolution No.
41704 - 032720, City Council will be conducting this regular session of City
Council by electronic communication means without a quorum of City
Council physically present in Council Chamber and without the presence of
members of the public in the City Council Chamber.
In order to afford citizens an opportunity to provide comments to City
Council during the COVID -19 pandemic disaster, citizens wishing to
address the Council during this regular session of City Council conducted
by electronic communication means were instructed to sign -up by emailing
or by calling the City Clerk's Office at clerk(-roanokeva.gov and (540) 853-
2541, by 12:00 p.m., on May 18.
Those citizens, who have signed up to speak before the Council, have been
provided the Zoom meeting information and will be allowed to join the
meeting and address City Council by electronic communication means.
K
Ken McLeod, 506 6t" Street, S. W., addressed the Council with regard
to his appreciation for reopening sections of the City Greenways.
4. CONSENT AGENDA:
(APPROVED 6 -0)
All matters listed under the Consent Agenda are considered to be routine by the
Members of City Council and will be enacted by one motion. There will be no
separate discussion of the items. If discussion is desired, the item will be
removed from the Consent Agenda and considered separately.
C -1 A communication from the City Attorney requesting that Council convene
in a Closed Meeting for consultation with legal counsel and briefings by staff
members or consultants pertaining to actual litigation, where such consultation or
briefing in open meeting would adversely affect the negotiating or litigating
posture of the public body, pursuant to Section 2.2 -3711 (A)(7), Code of Virginia
(1950), as amended.
RECOMMENDED ACTION: Concurred in the request.
REGULAR AGENDA:
5. PUBLIC HEARINGS: NONE.
6. PETITIONS AND COMMUNICATIONS:
a. Request of the Roanoke Valley Resource Authority to present its
proposed 2020 - 2021 Annual Budget. Daniel D. Miles, Chief Executive
Officer, Spokesperson. (Sponsored by the City Manager)
Adopted Resolution No. 41726- 051820. (6 -0)
7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE
CITY MANAGER:
a. CITY MANAGER:
BRIEFINGS:
• Recommended Fiscal Year 2020 — 2021 - 60 minutes
Budget
Received and filed.
K3
• Presentation on refinancing of Regional - 15 minutes
Industrial Facility Bonds
Received and filed.
ITEMS RECOMMENDED FOR ACTION:
Acceptance of the Summer Food Program Grant from the Virginia
Department of Education.
Adopted Resolution No. 41727 - 051820 and Budget Ordinance
No. 41728-051820. (6 -0)
2. Acceptance of the 2020 Urban Heat Island Mapping Grant from the
National Oceanic Atmospheric Administration's Climate Program
Office to conduct a scientific field mapping campaign.
Adopted Resolution No. 41729 - 051820. (6 -0)
3. Amendment to the Virginia Department of Housing and Urban
Development's Citizen Participation Plan due to COVID -19.
Adopted Resolution No. 41730 - 051820. (6 -0)
4. Acquisition of real property rights in connection with the Huntington
Boulevard Drainage and Improvements Project.
Adopted Ordinance No. 41731 - 051820. (6 -0)
COMMENTS OF THE CITY MANAGER.
The City Manager offered the following comments:
Reopening of Virginia
• As we move into Phase 1 of the Governor's "Forward Virginia
Guidelines," the City has posted information on its website to assist
our community during this time.
The links include:
• roanokeva.gov /starcitystrong (Roanoke's recovery/reopening
framework and helpful links)
• roanokeva.gov /faith (resources for faith based communities)
• roanokeva .gov /communityresources
• roanokeva .gov /covid19helpforbusiness
And there is a basic COVID -19 page with links to the Executive
Order, VDH, CDC, and municipal services at
roanokeva.gov /coronavirus
11
Valley Metro Extends Fare Free Service
• Valley Metro has extended suspension of fare collections on all
Valley Metro transit services until Sunday, May 31.
• Passengers are asked to continue adhering to Valley Metro's
guidelines, including:
• If you are sick, avoid public transportation.
• The use of face coverings or masks is encouraged while
using public transportation.
• Transit passengers are encouraged to limit interaction with
the bus operator and travel for essential trips only.
• Passenger capacity is limited to nine passengers per bus.
• Use the front door for entry/use the rear doors for exit.
National Public Works Week
• This week, May 17 — 23, the City of Roanoke is celebrating Public
Works Week.
• In this unprecedented time of COVID -19, employees in our Public
Works Department have diligently served the community without
interruption to service.
• Across the Country, public works employees make things happen,
providing critical services that are often taken for granted until they
go away.
• The jobs they perform make Roanoke a safe and healthy
community.
• As City Manager, I want to say "thank you" to every Public Works
employee for their dedication.
8. REPORTS OF COMMITTEES:
a. A report of the Roanoke City School Board requesting appropriation of
funds for various educational programs; and a report of the City Manager
recommending that Council concur in the request. Donna Caldwell,
Director of Accounting, Spokesperson.
Adopted Budget Ordinance No. 41732 - 051820. (6 -0)
9. UNFINISHED BUSINESS: NONE.
5
10. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. An ordinance to ratify and approve the extension of the suspension of
fares for transit services provided by Greater Roanoke Transit Company
(GRTC), d /b /a Valley Metro.
Adopted Ordinance No. 41733 - 051820. (7 -0)
11. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and /or comments by the Mayor and Members of City Council.
Council Member Bestpitch ' thanked the City Manager for his
leadership with regard to the city's recovery efforts for the Roanoke
Star City Strong: Response, Recovery, Resiliency a framework for
our reopening, support of community recovery and building
resiliency plan, and advised information was posted on the City's
website.
Vice -Mayor Cobb thanked the Human Services Homeless Assistance
Team and other similar agencies who provide services for the less
fortunate and homeless; expressed concern regarding the opening
of the Circuit Court; thanked the community for wearing masks and
those making them for the safety of citizens, as well as restaurants
and businesses for honoring the city's guidelines.
Council Member Davis expressed gratitude for a caring and
committed community.
Council Member Osborne thanked Tiffany Bradbury, Community
Engagement Manager, for coordinating electronic communications
for City Council meetings and many other conferences at the City;
and encouraged citizens to wear masks, wash hands, and continue
to stay safe and healthy.
Council Member White -Boyd expressed concern regarding limited
COVID -19 testing.
Mayor Lea commended City Council members for their efforts and
visibility during this challenging time of the COVID -19 pandemic.
b. Vacancies on certain authorities, boards, commissions and committees
appointed by Council. NONE.
N
12. RECESSED - 4:30 P.M.
At 5:07 p.m., the Council Meeting reconvened with Mayor Lea presiding and all
Members of the Council in attendance, with the exception of Council Member
Price to conduct the following applicant forum in connection with Roanoke City
School Board upcoming vacancies, effective July 1, 2020.
SCHOOL BOARD APPLICANTS:
Grace K. Church
Justin A. Hunts
Elizabeth C. S. Jamison
Cheryl M. Mosley
Natasha N. Saunders
James W. Settle
Katrina R. Wood
Mayor Lea advised that Grace K. Church and Katrina R. Wood withdrew their
applications from consideration.
AT 6:13 P.M., THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL
7:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL
BUILDING.
7
ROANOKE CITY COUNCIL
REGULAR SESSION
MAY 189 2020
7:00 P.M.
CITY COUNCIL CHAMBER
215 CHURCH AVENUE, S. W.
AGENDA
PARTICIPATION BY ELECTRONIC COMMUNICATIONS PURSUANT TO
AMENDMENT 28 TO HB29, SECTION 2.2- 3708.2 (A),
CODE OF VIRGINIA (1950), AS AMENDED,
ORDINANCE NO. 41703 - 032720; AND
RESOLUTION NO. 41704 - 032720.
Call to Order - -Roll Call. Council Member Price was absent.
The Invocation was delivered by Vice -Mayor Cobb.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Sherman P Lea, Sr.
Welcome. Mayor Lea.
NOTICE:
Tonight's Council meeting will be televised live and replayed on RVTV Channel 3
on Thursday, May 21 at 7:00 p.m., and Saturday, May 23 at 4:00 p.m.; and video
streamed through Facebook Live at facebook.com /RoanokeVa. Council meetings
are offered with closed captioning for the hearing impaired.
�'3
0
PUBLIC HEARING:
1. Receive views of citizens regarding appointment of two Roanoke City
School Board Trustees for three -year terms of office, each, commencing
on July 1, 2020. The candidates are Grace K. Church, Justin A. Hunts,
Elizabeth C.S. Jamison, Cheryl M. Mosley, Natasha N. Saunders,
James W. Settle and Katrina R. Wood. Mayor Lea advised that
Grace K. Church and Katrina R. Wood withdrew their applications
from consideration.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
NONE.
City Council sets this time as a priority for citizens to be heard. All matters will be
referred to the City Manager for response, recommendation or report to Council,
as he may deem appropriate.
Based upon Executive Order Number Fifty -One, issued by Governor
Northam on March 12, 2020, Amended Executive Order Number Fifty -Three
on April 15, 2020, Executive Order Number Fifty -Five, issued by Governor
Northam on March 30, 2020 and as amended by Executive Order Number
Sixty -One issued by Governor Northam on May 8, 2020, Amendment 28 to
HB29 (adopted April 22, 2020), Virginia Code Section 2.2- 3708.2 (A), Virginia
Code Section 15.2 -1413, Ordinance No. 41703 - 032720, and Resolution No.
41704 - 032720, City Council will be conducting this regular session of City
Council by electronic communication means without a quorum of City
Council physically present in Council Chamber and without the presence of
members of the public in the City Council Chamber.
In order to afford citizens an opportunity to provide comments to City
Council during the COVID -19 pandemic disaster, citizens wishing to
address the Council during this regular session of City Council conducted
by electronic communication means were instructed to sign -up by emailing
or by calling the City Clerk's Office at clerk(a--)roanokeva.gov and (540) 853-
2541, by 4:00 p.m., on May 18.
X81
Those citizens, who have signed up to speak before the Council, have been
provided the Zoom meeting information and will be allowed to join the
meeting and address City Council by electronic communication means.
At 7:18 p.m., Mayor Lea declared the Council Meeting in recess for a Closed
Meeting through electronic communication means.
At 7:35 p.m., the Council Meeting reconvened with Mayor Lea presiding and all
Members of the Council in attendance, with the exception of Council Member
Price.
CERTIFICATION OF CLOSED MEETING. (6 -0, Council Member Price was absent.)
C. RECESS - 7:38 P.M.
THE COUNCIL MEETING WAS DECLARED IN RECESS UNTIL THURSDAY,
MAY 28, 2020, IN THE COUNCIL CHAMBER, FOR THE PURPOSE OF
CONDUCTING PUBLIC HEARINGS ON THE CITY OF ROANOKE RECOMMENDED
FISCAL YEAR 2020 - 2021 BUDGET AT 7:00 P.M.; PROPOSED REAL PROPERTY
TAX INCREASE AT 7:10 P.M.; AND THE RECOMMENDED 2020 - 2021 HUD FUNDS
BUDGET AND 2020 - 2021 ANNUAL UPDATE TO THE 5 -YEAR CONSOLIDATED
PLAN AT 7:20 P.M.
10
Kin V e k,1 001
S .,e..ct kir4 l
Thank you Mayor and members of the City Council for hearing me today. I want to thank the City of
Roanoke for listening to the many people who advocated for the reopening of the Greenway system. I
hope that the phased reopening of the Lick Run Greenway, Garden City Greenway, and Tinker Creek
Greenway was successful and without crowding over the weekend, and that people continue to be
responsible as the Roanoke River Greenway reopens this week.
Roanoke's Greenway system is incredibly important because it is a place that is consistently safe and
available for biking, walking, and other physical activity. Last Friday, unfortunately, we were reminded of
how dangerous Roanoke's roads and sidewalks can be, particularly for people outside of cars. The same
day that people protested the sentence of the driver who hit and killed Linda Pierson, there was a
person hit on Orange Avenue and two people hit on Brandon Avenue. These events highlight the
dangers that the people of Roanoke face due to streets that prioritize cars and speed.
While there are many places where Roanoke can improve road safety, I'd like to talk about Brandon
Avenue today. Brandon Avenue was identified as a priority corridor in Roanoke's 2012 Bicycle Plan and
for several pedestrian improvements in the 2015 Pedestrian Plan. As a corridor, the area from Main
Street to Franklin Street sees multiple crashes per year, including a fatality last year and numerous
serious injuries according to data from the Virginia Department of Transportation.
Brandon Avenue is currently scheduled to be repaved this summer, but repaving plans have not been
made public. It is not uncommon for roads to go 10 or 20 years between repaving. If the City is not
considering a larger redesign of Brandon Avenue, and does not foresee one during its next
Comprehensive Plan, then this summer's repaving is the best, and perhaps only, chance to improve
safety on the corridor.
If the City wants to hold itself to its goals for the future — ensuring health and safety, providing high
livability and quality of life, and promoting sustainable growth — then the City should use the
opportunity of repaving to show how these goals can improve Brandon Ave. By adding buffered bike
lanes and a center turn lane, Brandon Ave can serve more people and be safer for everyone who uses it.
A more multimodal Brandon Avenue can make Towers a stronger destination, sustainably woven into
the surrounding neighborhoods and inviting people who enjoy Roanoke's outdoors to explore more of
the City.
With the repaving of Brandon Avenue this summer the City can take a step toward a safer, more
multimodal future, as its Comprehensive Plan envisions, or perpetuate a dangerous design. I hope that
the City carefully considers the opportunity presented by repaving and takes every step possible to
ensure that what happens this summer is a step toward Roanoke's future. At the very least, the City
should study multimodal improvements for Brandon Avenue and allow public comments on its repaving
plan.
Remarks from Ken McLeod to City Council on May 18, 2020
Twitter: @kenmcld
Facebook: https://www.facebook.com/ken.mcleod.777
Daniel J. Callaghan
City Attorney
CITY OF ROANOKE
OFFICE OF THE CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011 -1595
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
TELEPHONE 540- 853 -2431
FAX 540- 853 -1221
EMAIL: cityatty @roanokeva.gov
May 18, 2020
Re: Request for closed meeting
Dear Mayor Lea and Council Members:
Timothy R. Spencer
David L. Collins
Heather P. Ferguson
Laura M. Carini
Douglas P. Barber, Jr.
Assistant City Attorneys
This is to request that City Council convene a closed meeting pursuant to Sec. 2.2- 3711.A.7, Code of Virginia,
to consult with legal counsel and hear briefings by staff members or consultants pertaining to actual litigation,
where such consultation or briefing in open meeting would adversely affect the negotiating or litigating
posture of the public body.
With kindest personal regards, I am
Sincerely yours,
DJC /lsc
c: Robert S. Cowell, Jr., City Manager
Cecelia F. McCoy, City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of May, 2020.
No. 41726- 051820.
A RESOLUTION approving the annual budget of the Roanoke Valley Resource
Authority for Fiscal Year 2020 -2021, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the annual budget for the
Roanoke Valley Resource Authority for Fiscal Year 2020 -2021, in the amount of $12,597,597 is
hereby approved, all as more particularly set forth in a letter, and attachments thereto, to the City
Manager dated May 4, 2020, from Daniel D. Miles, P.E., Chief Executive Officer of the
Roanoke Valley Resource Authority, copies of which have been provided to Council.
Resource Authority Budget 2020 2021.doc
ATTEST:
o�� ". _j - L"
City Clerk.
ROANOKE VALLEY RESOURCE AUTHORITY
May 4, 2020
Robert S. Cowell, Jr., City Manager
City of Roanoke
215 Church Avenue, S.W.
Noel C. Taylor Building, Room 364
Roanoke, VA 24011
,30'6
Dear dwell:
On April 22, 2020, the Roanoke Valley Resource Authority approved its FY 2020/2021
annual budget. The proposed FY 2020 -2021 budget in the amount of $12,597,597 is balanced and
represents an overall decrease of $1,236,089 or ( -8.9 %) from the current FY 2019 -2020 budget.
Please note the budget does not include an increase to the Authority's municipal tipping fee rates of
$53.50 a ton. A copy of the budget is attached.
The Resource Authority strives to provide the most cost - effective solid waste disposal
services possible in a fiscally and environmentally responsible manner while maintaining our
contractual obligations and high quality services to the Roanoke Valley. This budget is a reflection
of those efforts.
In accordance with our "Member Use Agreement," the Authority's FY 2020/2021 annual
budget has been submitted to Susie McCoy, City Clerk. Please let me know if you have any
questions regarding the Authority's budget.
The Resource Authority is committed to serving the residents and businesses of the City of
Roanoke as a Charter Member and we look forward to serving you.
Since
ZZK2�;�',a
Daniel D. Miles, P.E.
Chief Executive Officer
DDM:plb
Enclosure
c: Daniel J. Callaghan, City Attorney (w /enc
Susie McCoy, City Clerk (w /enc.)
1020 Hollins Road, NE Roanoke, Virginia 24012 -8011 (540) 857 -5050 Fax (540) 857 -5056
Web Site: www.rvra.net
COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 18, 2020
Subject: Proposed FY -21 Budget for the Roanoke Valley Resource
Authority
I would like to sponsor Daniel D. Miles, P.E., Chief Executive Officer of the
Roanoke Valley Resource Authority, to present the Authority's proposed Fiscal
Year 2021 budget and related expenditures and revenues.
---- --- ----------------
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
4YI,
(�1.teFivtn� Pfo. �
The Vision
The City of Roanoke is a safe, caring
and economically vibrant community
in which to live, learn, grow, play and
prosper.
2
City of Roanoke Priorities
Foster an environment where
citizens feel safe in their homes,
businesses, and neighborhoods. Communit
Safety Economy
Enhance Roanoke's
exceptional vitality as
an attractive, diverse,
culturally inclusive,
vibrant and active city
in which to live, learn,
work and play.
Maintain and build quality
infrastructure that supports
healthy residential
neighborhoods, successful
commercial areas, and
accessible public facilities and
amenities.
Cultivate a thriving business
environment and innovative
workforce opportunities to ensure
the prosperity of our community,
recognizing our role in both the
regional and global economies.
Foster an environment
Livability Education for lifelong learning
which encompasses
cradle to career and
beyond through
shared services and
community
involvement.
Good
Infrastructure Government
Provide exceptional and
competitive government
Human services that are collaborative,
Services transparent, responsive, and
T innovative.
Foster a caring community that utilizes an
equitable, regional, and collaborative approach to
encourage preventative measures, intervention
services, and self- sufficiency while providing a
social safety net for citizens.
FY 2020 -2021 Budget
• Recommended budget is balanced at $298,065,000, a decrease of
($1.37) million or (0.456 %), with the priorities established by City
Council protected
• Key Budget Highlights:
— Includes funding for strategic investments in all priority areas
• Education /RCPS
• Community Safety
• Human Services
• Infrastructure
• Livability
• Good Government
• Economy
— Accounts for anticipated impacts of COVID 19 on local tax revenues
and builds in an approximate $1.75 million contingency for further
revenue contraction 4
FY 2021 Revenue Estimate by
Business L
$13,662,
6.77°/
Personal Property
$23,683,489
11.74%
Communications
$5,700,000
2.83%
Motor Vehicle Lice
$2,900,000
1.44%
Cigarette
$2,000,000
0.99%
Prepared Food & beverage
$14,645,000
7.26%
Local Taxes
Other
$25,900,300
12.84%
Transient Occupancy Sales
$1,414,617 $21,146,000
0.70% 10.48%
Real Estate
$90,685,562
44.95%
R
FY 2021 Local Tax Revenue
Estimate
rmCal CSLaie
Sales
Transient
Occupancy
Prepared Foods
& Beverage
Cigarette Tax
Motor Vehicle
License
Communications
Tax
Personal
Property
Business License
Other*
TOTAL
Z�d /, f6b,000
21,535,280
4,612,500
16,500,000
2,150,000
3,000,000
6,300,000
23,721,120
13,030,500
25,462,600
$204,077,000
$88,260,768
18,373,070
3,334,515
12,183,023
1,999,595
2,896,099
5,683,025
21,305,393
14,195,312
27,189,083
$195,419,883
$90,685,562
$2,920,562
21,146,000
(389,280)
1,414,617
(3,197,883)
14,645,000
(1,855,000)
2,000,000
(150,000)
2,900,000
(100,000)
5,700,000
(600,000)
23,683,489
(37,631)
13,662,000
631,500
25,900,300
437,700
$201,736,968
($2,340,032)
3.33%
(1.81%)
(69.33 %)
(11.24 %)
(6.98 %)
(3.33 %)
(9.52 %)
(0.16 %)
4.85%
1.72%
(1.15 %)
6
FY 2021 Total Revenue Estimate
L-"U°i 1a1&ca
0LU4,U / /,UUU
$195,419,883
Permits, Fees and
929,800
1,134,227
Licenses
Fines and
1,049,350
1,022,492
Forfeitures
Use of Property
477,000
519,163
and Money
Intergovernmental
75,748,134
74,255,641
Charges for
16,509,208
17,518,681
Services
Miscellaneous
640,508
1,653,371
TOTAL
$299,431,000
$291,523,458
$201,736,968 ($2,340,032)
1,024,800 95,000
1,019,200
'•• 111
75,926,839
17,080,564
(30,150)
(11,000)
178,705
571,356
810,629 170,121
$298,065,000 ($1,366,000)
(1.15 %)
10.22%
(2.87 %)
(2.31%)
0.24%
3.46%
26.56
(0.46 %)
7
FY 2020 -2021 Guiding Principles for
Budget Preparation
• Council's priorities are key in the development of the budget
• Necessary to consider the anticipated impacts of COVID19 to
local taxes
• Fund the highest base and supplemental priority services and
programs
• Fund non - discretionary cost increases
• Prioritize remaining base and supplemental services and
programs
• Include a COVID19 Contingency in the event of worsening local
tax revenue performance
E'�
Budget Emphasis
• In addition to the Guiding Principles for Budget Preparation, the
budget has been prepared with specific emphasis on:
— Essential Services
— Assisting the Vulnerable
— Supporting Economic Recovery
— Reclaiming Momentum and Strengthening Resiliency
9
Human S
$40,54
13.6(
Livabilit}
$18,427,9
6.18%
Infrast
$28,3:
9.5
Priority
Allocations
Reserved Allocations External Agencies COVID19 Contingency
$23,783,395 $8,672,560 $1,756,615
7.98% 2.91% 0.59%
Community Safety
$71,450,118
Good Government
$18,313,933 $82,788,981
6.14%
27.78%
conomy
?,179,365
0.73%
Aucation
1,818,325
0.61%
10
Education
Services and Programs Support of Roanoke City Public Schools
Main Library Operations
Supplemental Funding
Reductions Roanoke City Public Schools
- Funding determined by funding formula (40%
of adjusted local taxes
- Decrease of ($557,884)
Establish 6pm as closing time for Main Library
Personnel Impact Full -Time: None
Part -Time: Reduction in Library hourly wages
11
Community Safety
Services and Programs Circuit Court, City Prosecutors, Courts,
Magistrate
E -911 Operations
Fire and Emergency Medical Services
Fire Safety Inspections
Police Operations and Administration
Residential Juvenile Detention
Roanoke City Victim Witness Program
School Resource Officers
Sheriff and Jail Operations
Street Lighting, Traffic Signals, Signs and
Pavement Markings
Supplemental Funding 811/911 Condo Association Costs
*Gun Violence Task Force support
Jail medical contract
Municipal Building security
Police body -worn camera support
*Police high visibility safety vests
Regional Juvenile Detention
Sheriff overtime and cremations
12
Community Safety
Reductions Deer Culling
General District Court stipends
Juvenile & Domestic Relations Court stipends
Police Administrative Support
Personnel Impact Full -Time: 5 vacant
- Commonwealth Attorney II
- Circuit Court Administrative Assistant IV
- Police Administrative Assistant II
- Police Animal Warden
- Police Public Service Technician II
Part -Time: None
13
Human Services
Services and Programs
Supplemental Funding
Reductions
Personnel Impact
Children's Services Act
Homeless Assistance Team
Human Services Support
Juvenile Justice programs
Social Services programs and support
Cremation assistance
Full -Time: None
Part -Time: None
14
Infrastructure
Services and Programs Alley Maintenance
Bridge Maintenance /Inspection
Environmental Management
Facilities Management and Custodial Services
Fleet Operations and Vehicle Replacement
Median and Right of Way Landscape
Maintenance
Paving Program
Sidewalk Repair & Maintenance
Snow Removal
Street Maintenance
Technology Capital
Technology Operations
15
Infrastructure
Supplemental Funding Technology Operations
Reductions Alley Maintenance
Fleet Capital
Paving
Snow Removal chemicals
Personnel Impact Full -Time: 6 Vacant
- Facilities Management Carpenter
- Facilities Management Trades Worker
-Fleet Management Maintenance Tech III
-Fleet Management Maintenance Worker III
- Environmental Management Administrative
Assistant III
- Engineering Architect II
Part -Time: None
16
Livability
Services and Programs Code Enforcement
Community Sustainability
Library Neighborhood branch operations
Neighborhood Support
Parks & Recreation operations, landscape
management, park management, urban forestry,
youth development
Planning, Building and Development services
Solid Waste Operations /Collections
Traffic Engineering, /Planning
Supplemental Funding *City Planner II - Comprehensive Plan staff support
*Guardrail repair funding
Library maintenance and operations support
for expanded branches
*Planning Study
*Pool joint repair
Recycling fees
17
Livability
Supplemental Funding (continued) Relocation of Campbell Court sealed trash
compactor
Reductions Close pools for 2 seasons
Eliminate one full day of operations at Branch
Library locations
Elimination of administrative support to
Recreation Clubs
Personnel Impact Full -Time: 2 Vacant
-Solid Waste Management Maintenance Tech
III
- Planning Permit Tech I
Part-Time-
-Neighborhood Services Codes Compliance
Inspector
- Reduction in Library hourly wages
- Reduction in Parks & Recreation hourly
wages
- Neighborhood Support administrative support
li
Good Government
Services and Programs
Supplemental Funding
Reductions
Personnel Impact
Assessment, Collections and Financial
Reporting
Conduct of Elections
General Government Administration
Lean Program
Property insurance
*Registrar support for elections and operations
Tax /Treasury System Project support
City Council training
Organization leadership training
Full -Time: 2 Vacant
-Clerk of Circuit Court Deputy Clerk II
- Commissioner of Revenue Deputy Tax Clerk II
Part -Time: None
19
Economy
Services and Programs
Asset Promotion and Development
Business and Workforce Development
Percent ( %) for the Arts and Arts Commission
staff support
Performance Agreements
Percent ( %) for Art funding
Supplemental Funding
*COVID 19 Recovery Fund
Enterprise Zone annual support
*Financial Stability Program Specialist
*Microloan Program
Reductions
Performance Agreements
Reduction in Strategic /Special Project Support
Personnel Impact
Full -Time: 1 Vacant
- Special Projects Coordinator
Part -Time: None
20
Reserved Allocations
Services and Programs
Supplemental Funding
Reductions
Civic Center Subsidy and Admissions Tax
Contingencies
COVID -19 Contingency
Debt Service
G RTC
Reserves
Residual Fringe Benefits
Civic Center Debt Service
Debt Service
Worker Compensation
GRTC Subsidy
21
External Agencies
Services and Programs
Bank On Roanoke Valley
Blue Ridge Behavioral Healthcare
Blue Ridge Soil & Water Conservation
Center in the Square
Chamber of Commerce
CoLab
Community College Access Program
Downtown and Williamson Road Service
District Taxes
Downtown Roanoke Incorporated
Greenway Commission
*Harrison Museum for African American
Culture
Health Department
Hotel Roanoke Conference Center
Commission (1 % Sales Tax)
Human Services Advisory Board
Market Building Support
Mill Mountain Zoo
Regional Bicycle Coordinator
Regional Blueway Project
Regional Center for Animal Control and
Protection (RCACP)
22
External Agencies
Services and Programs (continued)
Renovation Alliance
Roanoke Arts Commission
Regional Bicycle Authority
Regional Blueway Project
Renovation Alliance
Roanoke - Blacksburg Technology Council
Roanoke Regional Partnership
Roanoke Regional Small Business
Development Center
Roanoke Valley - Alleghany Regional
Commission
Roanoke Valley Broadband Authority
Roanoke Valley Greenway Commission
Roanoke Valley Sister Cities
Roanoke Valley Television
Roanoke Valley Transportation Planning
Organization
Total Action for Progress
Virginia Cooperative Extension
Virginia First Regional Industrial Facility
Virginia Municipal League
23
External Agencies
Services and Programs (continued)
Supplemental Funding
Virginia Western Community College —
Scholarships
Visit Virginia's Blue Ridge
Western Virginia Regional Industrial Facility
Authority
Blue Ridge Behavioral Healthcare
*CoLab
Downtown and Williamson Road Service
District Taxes
Greenway Commission
Health Department
Hotel Roanoke Conference Center
Commission (1 % Sales Tax)
Roanoke Center forAnimal Control and
Protection (RCACP)
Roanoke Regional Partnership
Roanoke Regional Small Business
Development Center
Roanoke Valley - Alleghany Regional
Commission
Roanoke Valley Greenway Commission
24
External Agencies
Supplemental Funding (continued)
Reductions
Roanoke Valley Transportation Planning
Organization
Western Virginia Regional Industrial Facility
Authority
Center in the Square
Chamber of Commerce
CityWorks (X)po
Cultural Endowment
Downtown Roanoke Incorporated
Harrison Museum for African American Culture
1 -73 Coalition
Roanoke Arts Commission
Roanoke - Blacksburg Technology Council
Roanoke Valley Broadband Authority
Roanoke Valley Sister Cities
Roanoke Valley Television
Transdominion Express
Virginia Cooperative Extension
Visit Virginia's Blue Ridge
25
FY 2021 -2025
Capital Improvement Program
• Investments made within the
parameters of the debt policy with
consideration of required debt service
26
Project
RCPS
Bridge Renovation
Library Master Plan
P &R Master Plan
Civic Center
Stormwater
Improvements
Curb, Gutter and
Sidewalk
Streetscapes
Improvements
Passenger Rail
Fleet Capital
Replacements
Technology Capital
Fire Facility Master Plan
Public Works Service
Center
Capital Building
Maintenance
Campbell Court
Transit Facility
TOTALS
FY 2021 -2025 CIP
2021
2022
2023
2024
2025
Total
$5,000,000
$5,000,000
$5,000,000
$5,000,000
$5,000,000
$25,000,000
2,500,000
13,750,000
13,750,000
30,000,000
0
100,000
3,000,000
3,100, 000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
7,500,000
2,000,000
2,000,000
2,000,000
2,000,000
2,000,000
10,000,000
1,500,000
1,500,000
1,500,000
1,500,000
1,500,000
7,500,000
500,000
500,000
500,000
500,000
500,000
2,500,000
1,869,000
1,869,000
600,000
600,000
900,000
600,000
600,000
3,300,000
500,000
1,500,000
1,500,000
3,500,000
669,500
669,500
1,500,000
1,500,000
1,000,000
1,000,000
1,000,000
1,000,000
1,000,000
5,000,000
4,000,000
4,000,000
7,478,000
7,478,000
$28,178,000 $30,719,000 $26,150,000 $13,600,000 $14,269,500 $112,916,500
• Excess debt service may be available in some years for one -time capital needs,
the Undesignated Fund Balance and the Stabilization Reserve. 27
Budget Calendar
• May 28, 2020 — 7:00 pm — Public Hearings
— Real Estate tax rate
— General Fund Budget
— HUD /CDBG
• June 1, 2020 — 9:00 am - Budget Study
• June 15, 2020 — 2:00 pm - Budget Adoption
m
C�
202o Refinancing Opportunity —
Results of the Bank RFP Process
Roanoke City Council Briefing
v _. low
DAVENPORT & COMPANY
Background
PARTNERSHIP
lop
■ Davenport & Company LLC ( "Davenport ") serves as Financial Advisor to the Western Virginia Regional Industrial Facility
Authority (the "Authority ").
■ In 2016, Davenport and Sands Anderson PC ( "Sands Anderson "), the Authority's Bond Counsel, assisted the Authority in
researching potential financing mechanisms for the Woodhaven Road Project (the "Project ").
■ Davenport assisted the Authority in obtaining $10 million of Phase One financing for the Project in 2016 through a
competitive bank solicitation process.
■ The Authority issued the $10 million Series 2016 Taxable Revenue Bond (the "2016 Bond ") through a Direct Bank Loan
from Atlantic Union Bank (formerly Union Bank & Trust).
■ This Spring, Davenport identified a potential opportunity for the Authority to refinance the 2016 Bond for debt service
savings (the "Refinancing Opportunity ").
■ In mid - April, Davenport distributed a competitive Request for Proposals (RFP) to solicit local, regional, and national banks
for funding proposals to complete the Refinancing Opportunity.
DAVENPORT & COMPANY
The Refinancing Opportunity, PA RT N E RS H, P
■ The Authority issued the $10 million 2016 Bond to Atlantic Union with the following terms:
• Interest rate of 3.70% fixed through final maturity in FY 2037 (approximately 17 years remaining until maturity); and
• Prepayable at any time without penalty.
■ The Authority issued the 2016 Bond with the backing of the 3 participating member jurisdictions - the City of Roanoke, the
City of Salem, and Roanoke County.
■ Each locality entered into a Support Agreement with the Authority and pledged to pay a proportionate share of debt service
on the 2016 Bond:
• City of Roanoke - General Obligation Pledge to pay its proportionate share (44.2 %) of debt service.
• City of Salem - General Obligation Pledge to pay its proportionate share (11.6 %) of debt service.
• Roanoke County - Moral Obligation Pledge to pay its proportionate share (44.2 %) of debt service secured by the
Roanoke County Government Center offered as collateral.
■ Asa result of the Spring 2020 competitive bidding process, the Authority received a proposal from Atlantic Union that will:
• Reduce the interest rate on the 2016 Bond and create debt service savings that to be shared proportionally by the 3
local jurisdictions; and
• Allow the Authority to complete the 2020 Refinancing with the same repayment structure, final maturity, security
structure, and prepayment flexibility as the 2016 Bond.
DAVENPORT & COMPANY
Results of the RFP Process / Davenport Recommendation „, PA R N E RS H 1 P
■ The Authority received competitive proposals for the 2020 Refinancing from 3 banking institutions:
1. Atlantic Union Bank = 2.59%
2. Sterling National Bank = 3.32%
3. BB &T Governmental Finance = 3.66%
■ Davenport recommends that the Authority complete the 2020 Refinancing through a Direct Bank Loan from Atlantic Union
Bank.
■ With the approval of the Authority Board and the elected bodies of the three participating member jurisdictions, the 2020
Refinancing can be completed prior to the end of Fiscal Year 2020.
■ As detailed on the following pages, actual savings resulting from a Direct Bank Loan from Atlantic Union will be materially
higher than savings estimated for planning purposes (as presented to the Authority Board on April 29, 2020).
■ The savings can be targeted in FY 2021 and FY 2022 to help mitigate the financial challenges caused by the ongoing
COVID -19 crisis.
DAVENPORT & COMPANY
Key Terms of the 20 2 0 Refinancing — Atlantic Union Proposal P I A R T N E R S H I P
qW
■ Repayment Term of the 2020 Refinancing
• 17 years - Interest -only in FY 2021 and FY 2022 with principal payments in FY 2023 - FY 2037 (same as the 20)16 Bond.
• Allows the Authority and participating member jurisdictions to target debt service savings in FY 2021 and FY 2022.
• Debt service in each of the next 17 years without extending final maturity of the loan.
■ Fixed Interest Rate
• Interest rate reduced by 111 basis points from 3.70% to 2.59% (more than 4vo tunes the 66 basis point pian!�ing estimate).
• Interest rate fixed through final maturity in FY 2037.
• "Known" interest rate locked in for a closing no later than Friday, June 19.
■ Estimated Savings
• Approximately $950,000 of total net savings to be shared by the local participants (nearly 3 times the $350,000 planning estimate).
• Savings targeted in FY 2021 (approximately $200,000) and FY 2022 (approximately $100,000).
• 8.2% Net Present Value (NPV) Savings (nearly 3 times the typical industry standard savings minimum of 3`0 NPV Savings)
■ Prepayment Provisions
• Prepayable, in whole or in part, at any time without penalty (same as 2016 Bond.
DAVENPORT & COMPANY
Key Terms of the 202o Refinancing — Atlantic Union Proposal , 1ARTNE ,R5HIP
■ SecuriVCollateral Structure
• The 2020 Refinancing will have the same security structure as the 2016 Bond. The existing Support Agreements will be
amended to reflect the reduced debt service.
— General Obligation Pledge of the City of Roanoke to pay its proportionate share (44.2 %) of debt service.
— The General Obligation Pledge of the City of Salem to pay its proportionate share (11.6 %) of debt service.
— Moral Obligation pledge of Roanoke County to pay its proportionate share (44.2 %) of debt service, secured by a
Lease Agreement on Roanoke County's Government Center.
■ Bank Costs
• No bank fees. Atlantic Union will pay the cost of its own legal counsel.
■ Other TermslConditions
• Atlantic Union's proposal is subject to final credit approval and an additional due diligence review regarding the impact
of COVID -19 on the City of Roanoke, Roanoke County, and the City of Salem.
DAVENPORT & COMPANY
Estimated Savings Results (Aggregate and by Locality)
� PARTNERSHIP
eM,
WVRIFA City of Roanoke City of
Aggregate W PARTNERSHIP Roanoke (44.2 %) County (442 %) Salem (11.6 %)
Total
$13.950.120
$12.991,280
$958840
$6. 165.953
$5,742,146
$423.807
$6.165,953
$5.742.146
$423.807
$1,618,214
$1.506,989
$111,225
2021
370,000
154,239
215.761
163.540
65.173
95.367
163.5 -0
68 17 3
95.36,'
42920
17.892
= 'S.O ='8
2 02 2
370,000
266,951
103.049
163.540
117.992
45.548
163.540
117,992
45.5=.8
42.920
30.966
11.954
2023
380.000
836351
4 3,0419
388.960
369.932
19.028
388,960
369.932
19.028
102.OS0
97.086
4.994
2024
851130
838,188
42.942
389,459
370.479
18.980
339.459
31-0.479
18.980
102.211
97.230
4.981
2025
881.520
839.011
42.509
389.632
370.343
18.7 S9
389.632
370.543
18.789
102.25+6
91 ,325
='.931
2026
881.170
838.419
42J51
389.477
370.581
18.596
389.47+'
370.581
18,896
102,216
97257
4 -959
2027
880.080
837,439
42,641
388.995
370,148
18,847
358,995
370.148
18,847
102.089
97,143
4.946
2028
S7S250
836.070
42,180
3SS.18?
369.543
18,644
38S,1S7
369,543
15,644
101,577
96.984
4893
2029
880.650
333.313
42.36'
389.261
370.534
18.126
3:39.2161
3'0.53=
18.726
1021,59
97.244
-.915
2030
882155
839.063
43.122
339.926
370.866
19.060
389.926
3 7 0.866
19,060
102,333
97 .331
5.002
2031
577.7655
8.35.3 =8
42 417
3s--9-12
369 22
15.748
3S-1.972
369.224
18.748
101.S21
96.900
4.920
2032
882.605
840,270
42,336
390,111
371,399
15,712
390.111
371.399
18.712
102382
97.4,1
4.911
2033
881,335
335.596
42,739
3S9.550
370.659
18591
339.550
370,659
15.391
102.23'5
97.277
4.955
2034
819.140
336.481
42.659
358.580
369.725
15.855
388.580
369,725
18.855
101,980
97 032
4.948
2035
881.020
837,927
43 093
389.411
370 36
19.04'
389.411
370.364
19, 04
102.198
9 -.200
4.999
2036
881.790
838.82�i
42,962
389.751
370.762
18.989
389.751
370.762
18.989
1022S8
97.30+
4.984
2037
851,450
339.156
42.26-
3S9,601
370.920
18.651
389.601
370.920
_ 13.681
102248
97.346
4,0,03
Note: All estimated results are preliminary, subject to change. Based on Atlantic Union Bank proposal dated May 6, 2020. Actual results may vary from these estimates.
DAVENPORT & COMPANY
Proposed Refinancing Timetable �! FA R 7 N E R S H I F
Friday, May 15 Meeting of the Western Virginia RIFA Board.
■ Davenport presents results of the RFP process and recommends completing
the 2020 Refinancing through a Direct Bank Loan from Atlantic Union.
■ The Board authorizes the 2020 Refinancing and Atlantic Union's proposal.
At the late May meetings of the participating localities' elected bodies, Davenport will (1) present results of the RFP process,
(2) recommend Atlantic Union's proposal, and (3) present estimated results of the 2020 Refinancing.
FA
Tuesday, May 26 Meeting of the Salem City Council.
■ RFP results presented. No action requested at this time. City Council will be
asked to authorize the 2020 Refinancing at its meeting on Monday, June 8.
Tuesday, May 26 Meeting of the Roanoke County Board of Supervisors.
■ RFP results presented. No action requested at this time. The Board of
Supervisors will be asked to authorize the 2020 Refinancing at its meeting on
Tuesday, June 9.
DAVENPORT & COMPANY
Proposed Refinancing Timetable (cont.)
PARTNERSHIP
At the early June meetings of the participating localities' elected bodies, the City Councils and Board of Supervisors will be
asked authorize the Atlantic Union proposal and the 2020 Refinancing.
Monday, June 8 Meeting of the Salem City Council.
■ City Council considers authorizing the 2020 Refinancing.
Tuesday, June 9 Meeting of the Roanoke County Board of Supervisors.
■ The Board of Supervisors considers authorizing the 2020 Refinancing.
By Friday, June 19 Close on the 2020 Refinancing.
DAVENPORT & COMPANY
PARTNERSHIP
DAVENPORT & COMPANY
Summary of 202o Refinancing Proposals
Atlantic
Union Bank
DAVENPORT & COMPANY
PARTNERSHIP
L ISTERLING B] ? &T
NATIONAL BANK
Refinance the Authoritys outstanding $10,000,000 Taxable
Refinance the Authoritys outstanding $10,000.000 Taxable
Purpose
Revenue Bond. Series 2016 for debt service savings.
Maximum Par Amount
$10,450,000
Tax Status
Taxable
- General Obligation Pledge of the City of Roanoke
- General Obligation Pledge ofthe Cityof Roanoke
- General Obligation Pledge ofthe City of Salem
- General Obligation Pledge ofthe Cityof Salem
Security /Collateral
-Moral Obligation Pledge of Roanoke County, secured bye Lease
Agreement on Roanoke Countys Government: Center
Agreement on Roanoke Courr"GovemmerrtCenter
Interest Rate
2 -59%
Interest Mode
Fixed
Final Maturity
January 15, 2037
Prepayment Provisions
In whole or in part, at anytime, without penalty-
Bank/ Legal Fees
Atlantic Union Bank will cover costs for its legal counsel.
Proposal to be Accepted by
Notspecified-
Proposal Expiration
Quoted rate will be held untilJune 19,2020-
Notes/
Sdact terrrrs and condrfions shown bdow
Other Terms & Conditions
See l eiepropasa lforfuJltermsandcmdltfans
Subjectto Final CreditApproval-
Quoted rate will be held until June 22, 2020.
Select terms andconditims shown below
- Additional Due Diligence_ Review of impact of COVID-19 on the
Sep c
City of Roanoke, County of Roanoke, and City of Salem _
DAVENPORT & COMPANY
PARTNERSHIP
L ISTERLING B] ? &T
NATIONAL BANK
Refinance the Authoritys outstanding $10,000,000 Taxable
Refinance the Authority's oubstanding$10,000,000 Taxable
Revenue Bond, Series 2016 for debt service savings_
Revenue Bond, Series 2016 for debt service saving,4.
$10,450,000
$10,450,000
Taxable
Taxable
- General Obligation Pledge of the City of Roanoke
General Obligation Pledge ofthe Cityof Roanoke
- General Obligation Pledge ofthe City of Salem
- General Obligation Pledge ofthe Cityof Salem
- Moral Obligation Pledge of Roanoke County, secured by a Lease !
-Moral Obligation Pledge of Roanoke County, secured by (Ease
Agreement on Roanoke Countys Government: Center
Agreement on Roanoke County's Government Center
3.32%
3 -66%
Fixed
Fixed
January 15, 2037
January 15, 2037
Option 1- Prepayable in whole at anytime with a 1% prepayment
Non callable through January 14,2027- Beginning on January 15,',
penalty_
2027, prepayable in whole, but not in part; anytime at par_
Option 2 - Non-callable forthe first half of the term, then callable
in whole on any date at par-
Not to exceed $10,000 for Bank Counsel_
$6,000 documentation /legal review fee-
May 15, 2020
Not specified_
Quoted rate valid for closing on or before June 19, 2020.
Quoted rate will be held until June 22, 2020.
Select terms andconditims shown below
Select tarns and condiliaans shown below
Sep c
C11110ns
Subject to Final Credit Approval-
Subject to Final Credit Approval_
Municipal Advisor Disclaimer 4W PARTNERSHIP
The U.S. Securities and Exchange Commission (the "SEC ") has clarified that a broker, dealer or municipal securities dealer engaging in municipal advisory activities outside the scope of underwriting
a particular issuance of municipal securities should be subject to municipal advisor registration. Davenport & Company LLC ("Davenport ") has registered as a municipal advisor with the SEC. As a
registered municipal advisor Davenport may provide advice to a municipal entity or obligated person. An obligated person is an entity other than a municipal entity, such as a not for profit
corporation, that has commenced an application or negotiation with an entity to issue municipal securities on its behalf and for which it will provide support. If and when an issuer engages
Davenport to provide financial advisory or consultant services with respect to the issuance of municipal securities, Davenport is obligated to evidence such a financial advisory relationship with a
written agreement.
When acting as a registered municipal advisor Davenport is a fiduciary required by federal law to act in the best interest of a municipal entity without regard to its own financial or other interests.
Davenport is not a fiduciary when it acts as a registered investment advisor, when advising an obligated person, or when acting as an underwriter, though it is required to deal fairly with such
persons,
This material was prepared by public finance, or other non - research personnel of Davenport. This material was not produced by a research analyst, although it may refer to a Davenport research
analyst or research report. Unless otherwise indicated, these views (if any) are the author's and may differ from those of the Davenport fixed income or research department or others in the firm.
Davenport may perform or seek to perform financial advisory services for the issuers of the securities and instruments mentioned herein.
This material has been prepared for information purposes only and is not a solicitation of any offer to buy or sell any security /instrument or to participate in any trading strategy. Any such offer
would be made only after a prospective participant had completed its own independent investigation of the securities, instruments or transactions and received all information it required to make its
own investment decision, including, where applicable, a review of any offering circular or memorandum describing such security or instrument. That information would contain material information
not contained herein and to which prospective participants are referred. This material is based on public information as of the specified date, and may be stale thereafter. We have no obligation to
tell you when information herein may change. We make no representation or warranty with respect to the completeness of this material. Davenport has no obligation to continue to publish
information on the securities /instruments mentioned herein. Recipients are required to comply with any legal or contractual restrictions on their purchase, holding, sale, exercise of rights or
performance of obligations under any securities /instruments transaction.
The securities /instruments discussed in this material may not be suitable for all investors or issuers. Recipients should seek independent financial advice prior to making any investment decision
based on this material. This material does not provide individually tailored investment advice or offer tax, regulatory, accounting or legal advice. Prior to entering into any proposed transaction,
recipients should determine, in consultation with their own investment, legal, tax, regulatory and accounting advisors, the economic risks and merits, as well as the legal, tax, regulatory and
accounting characteristics and consequences, of the transaction. You should consider this material as only a single factor in making an investment decision.
The value of and income from investments and the cost of borrowing may vary because of changes in interest rates, foreign exchange rates, default rates, prepayment rates, securities /instruments
prices, market indexes, operational or financial conditions or companies or other factors. There may be tirne limitations on the exercise of options or other rights in securities/ instruments
transactions. Past performance is not necessarily a guide to future performance and estimates of future performance are based on assumptions that may not be realized. Actual events may differ
from those assumed and changes to any assumptions may have a material impact on any projections or estimates. Other events not taken into account may occur and may significantly affect the
projections or estimates. Certain assumptions may have been made for modeling purposes or to simplify the presentation and /or calculation of any projections or estimates, and Davenport does
not represent that any such assumptions will reflect actual future events. Accordingly, there can be no assurance that estimated returns or projections will be realized or that actual returns or
performance results will not materially differ from those estimated herein. This material may not be sold or redistributed without the prior written consent of Davenport.
01.13.14 JU I GM I KL
DAVENPORT & COMPANY
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of May, 2020.
No. 41727- 051820.
A RESOLUTION authorizing the acceptance of a Summer Food Program Grant from the
Virginia Department of Education, and authorizing execution and attestation of any required
documents on behalf of the City, in connection with such grant, under certain conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is hereby authorized on behalf of the City to accept from the
Virginia Department of Education a Summer Food Program Grant in the amount of $100,000,
such funding to be used to fund partially the expense of providing for the nutritional needs of
children and youth during the summer months through the City's Summer Nutrition Program, all
of which is more particularly described in the City Council Agenda Report dated May 18, 2020,
to City Council.
2. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, for and on behalf of the City, any and all requisite documents pertaining to the
City's acceptance of the grant, such documents to be approved as to form by the City Attorney,
and to furnish such additional information as may be required by the Virginia Department of
Education in connection with the grant.
3. The City Manager is further authorized to take any further actions, and to execute
any additional documents, approved as to form by the City Attorney, needed to implement and
administer the Summer Food Program Grant.
R- Summer Food Program 5.18.2020.doc
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of May, 2020.
No. 41728 - 051820.
AN ORDINANCE to appropriate funding from the Federal Government,
through the Virginia Department of Education, for the Summer Food Program,
amending and reordaining certain sections of the 2019 -2020 Grant Fund
Appropriations, and dispensing with the second reading by title of this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that certain sections
of the 2019 -2020 Grant Fund Appropriations be, and the same are hereby, amended
and reordained to read and provide as follows:
Appropriations
Youth Activities
Revenues
Summer Food Program FY20
35- 620 - 5202 -2157 $ 100,000
35- 620 - 5202 -5202 100,000
Pursuant to the provisions of Section 12 of the City Charter, the second reading
of this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 18, 2020
Subject: Summer Food Program
Background:
The City of Roanoke continues to provide for the nutritional needs of children
and youth during the summer months through a Parks and Recreation
supervised Summer Nutrition Program. Breakfast and lunch are provided to
children throughout Roanoke from mid -.June through mid - August. An estimated
25,000 meals will be served this summer. Federal funds, up to $100,000, have
been awarded to the City by a grant from the Virginia Department of Education.
The City is reimbursed on a per meal basis for meals actually served. The
remaining funds necessary to staff this program are allocated in the Parks and
Recreation operating budget.
Considerations:
The Summer Food Program is partially funded through the United States
Department of Agriculture, Food and Nutrition Service, with the Virginia
Department of Education serving as the sponsoring agency in Virginia. The
program is similar in concept to the National School Lunch Program with
eligibility requirements much like those used to determine eligibility for free or
reduced priced meals during the school year. The purpose is to provide
nutritionally balanced, healthy meals to children, ages one through eighteen,
and those with special needs. Participating locations include Apple Ridge Farm,
Eureka Center, Villages at Lincoln, Indian Rock Village, .Jamestown Place,
Lansdowne Park, Preston Center, Dominion Day Services, Bluestone Park,
Intercept, Hurt Park, and Blue Ridge Behavioral Health.
Given that the state of Virginia is currently under a Stay at Home Order, there is
some question regarding whether or not this program will be offered. Should
the Stay at Home Order be lifted by the current expiration of .June 10, 2020,
accepting this funding will allow the program to continue and will also allow for
the reimbursement of program expenses.
Recommended Action:
Accept the Summer Food Program grant in the amount of $100,000 and
authorize the City Manager and City Clerk to execute and attest respectively, an
agreement with the Virginia Department of Education and any other forms
necessary to accept such grant, approved as to form by the City Attorney.
Adopt the accompanying budget ordinance to establish a revenue estimate in
the amount of $100,000, and appropriate funding in the same amount into an
expenditure account to be established in the Grant Fund by the Director of
Finance.
Robert S. Cowell, .Jr.
City Manager
Distribution: Council Appointed Officers
Brian Townsend, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
Michael D. Clark, Director of Parks and Recreation
2
CITY OF ROANOKE, VIRGINIA
CONTRACT
PREPARED FOOD & DELIVERY SERVICES
This Contract is dated April 24, 2020, between the City of Roanoke, Virginia, a Virginia municipal
corporation, hereinafter referred to as the "City" or "Owner', and School Board of the City of Roanoke,
hereinafter referred to as the "School Board,"
WITNESSETH:
WHEREAS, School Board has been awarded this Contract by the City for furnishing all equipment,
materials, goods, labor, and services necessary to provide food and deliver services for the City
Summer food program and associated work in accordance with this Contract and the documents
referred to herein, all such items or services also being referred to hereinafter as the Work or Project.
NOW, THEREFORE, THE CITY AND THE SCHOOL BOARD AGREE AS FOLLOWS:
SECTION 1. WORK TO BE PERFORMED AND DOCUMENTS.
For and in consideration of the money hereinafter specified to be paid by the City to the Contactor for
the Work provided for in this Contract to be performed by the School Board, the School Board hereby
covenants and agrees with the City to fully perform the services, provide any materials called for,
construct, and complete the Work called for by this Contract in a good and workmanlike manner in
accordance with this Contract and the documents referred to herein in order to fully and properly
complete this Contract within the time stipulated, time being made of the essence for this Contract. It
is also agreed by the parties hereto that the documents to this Contract consist of this Contract and
the following documents listed below (Contract Documents), all of which are and constitute a part of
this Contract as if attached hereto or set out in full herein, viz:
1. Insurance Requirements, Exhibit 1
2. Scope of Work, Exhibit 2
3. Summer Food Services Program Meal Pattern, Exhibit 3
The parties agree that if there are any differences between the provisions of the above referenced
documents, the provisions of the City documents and this Contract will control over any School Board
supplied documents or information.
SECTION 2. CONTRACT AMOUNT.
The City agrees to pay the School Board for the School Board's complete and satisfactory
performance of the Work, in the manner and at the time set out in this Contract, per breakfast $2.33
and per lunch $4.0875, however, the total contract amount shall not exceed One Hundred
Thousand Dollars ($100,000), as provided for in this Contract and that this Contract amount may be
increased or decreased by additions and /or reductions in the Work as may be authorized and
approved by the City, and the Contract amount may be decreased by the City's assessment of any
damages against the School Board, as may be provided for in this Contract or by law, and the City
retains the right of setoff as to any amounts of money the School Board may owe the City.
SECTION 3. TERM OF CONTRACT.
The term of this Contract will be from June 15, 2020, through September 30, 2020, at which time it
will terminate, unless sooner terminated pursuant to the terms of the Contract or by law or unless
renewed as set forth herein upon mutual agreement.
SECTION 4. TIME OF PERFORMANCE.
The School Board shall commence the Work to be performed under this Contract on such date as is
established and fixed for such commencement by written notice (which may be initially given verbally
in an emergency situation) to proceed given by the City representative to the School Board, and the
School Board covenants and agrees to fully construct, perform, and complete the Work and /or
provide the goods called for by this Contract as specified in the Scope of Work, Exhibit 2, established
by such notice. The School Board further agrees that the Work shall be started promptly upon receipt
of such notice and shall be prosecuted regularly, diligently, and uninterruptedly at a rate of progress
that will ensure full completion thereof in the shortest length of time consistent with the Contract
Documents and that School Board will cooperate and coordinate with the other City School Boards or
employees doing other work or using the area where School Board is working.
SECTION 5. PAYMENT.
The School Board may submit a request for payment not more than once each month. The payment
requested shall be for the services completed and /or materials provided as required by this Contract
and approved by the City. A written progress report may be requested by the City to accompany each
payment request and, if so, such progress report shall detail the work completed, identify any
problems with the progress of the work, and the remaining work to be done. Also, sufficient
documentation of all costs, expenses, materials supplied, and /or hours worked may be requested by
the City and, if so, may be required prior to the processing of any such request for payment.
Payment will only be made for work actually performed, services actually supplied, and /or materials
or goods furnished to the City, all of which need to be approved and accepted by the City prior to
such payment, unless otherwise provided for in the Contract documents. Once a payment request
has been received by the City, the City will process such payment request. If there are any
objections or problems with the payment request, the City will notify the School Board of such
matters. If the payment request is approved and accepted by the City, payment will be made by the
City to the School Board not more than 30 days after such request has been approved.
SECTION 6. PAYMENTS TO OTHERS BY SCHOOL BOARD.
The School Board agrees that School Board will comply with the requirements of Section 2.2 -4354 of
the Virginia Code regarding School Board's payment to other entities and the School Board will take
one of the two actions permitted therein within 7 days after receipt of amounts paid to School Board
by the City. School Board further agrees that the School Board shall indemnify and hold the City
harmless for any lawful claims resulting from the failure of the School Board to make prompt
payments to all persons supplying the School Board equipment, labor, tools, or material in connection
with the work provided for in the Contract. In the event of such claims, the City may, in the City's sole
discretion, after providing written notice to the School Board, withhold from any payment request or
final payment the unpaid sum of money deemed sufficient to pay all appropriate claims and
associated costs in connection with the Contract and make such payment, if the City determines it to
be appropriate to do so.
SECTION 7. RESPONSIBILITY OF PARTIES.
To the extent permitted by applicable law, each party to this contract will be responsible for the
actions, inactions or violations of its officers, employees, and agents in connection with the summer
meals program contemplated under this contract, but nothing contained herein shall be construed as
a waiver of either the City's or the School Board's sovereign immunity.
SECTION 8. COMPLIANCE WITH LAWS, REGULATIONS, AND IMMIGRATION LAW.
School Board agrees to and shall comply with all applicable federal, state, and local laws, ordinances,
and regulations, including all applicable licensing requirements. School Board further agrees that
School Board does not, and shall not during the performance of this Contract, knowingly employ an
unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.
SECTION 10. REPORTS, RECORDS, AND AUDIT.
School Board agrees to maintain all books, records and other documents relating to this Contract for
a period of three (3) years after the end of each fiscal year included in this Contract. The City, its
authorized employees, agents, representatives, and /or state auditors shall have full access to and the
right to examine, copy, and /or audit any of such materials during the term of the Contract and during
such retention period, upon prior written notice to School Board.
SECTION 11. INSURANCE REQUIREMENTS.
School Board and any of its subcontractors involved in this Contract shall maintain the insurance
coverages set forth in Exhibit 1 to this Contract and provide the proof of such insurance coverage as
called for in Exhibit 1, including workers' compensation coverage regardless of the number of School
Board's employees. Such insurance coverage shall be obtained at the School Board's sole expense
and maintained during the term of the Contract and shall be effective prior to the beginning of any
work or other performance by the School Board or others under this Contract. Additional insured
endorsements, if required, must be received by the City within 30 days of the execution of this
Contract or as otherwise required by the City's Risk Manager.
SECTION 12. DEFAULT.
If School Board fails or refuses to perform any of the terms of this Contract, including poor services,
work or materials, the City may, by written notice to School Board, terminate this Contract in whole or
in part. In addition to any right to terminate, the City may enforce any remedy available at law or in
equity in connection with such default, and School Board shall be liable for any damages to the City
resulting from School Board's default. The City further reserves the right to immediately obtain such
work or services from other entities in the event of School Board's default.
SECTION 13. NONWAIVER.
School Board agrees that the City's waiver or failure to enforce or require performance of any term or
condition of this Contract or the City's waiver of any particular breach of this Contract by the School
Board extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of
the terms or conditions of this Contract or a waiver of any other breaches of the Contract by the
School Board and does not bar the City from requiring the School Board to comply with all the terms
and conditions of the Contract and does not bar the City from asserting any and all rights and /or
remedies it has or might have against the School Board under this Contract or by law.
SECTION 14. CHOICE OF LAW AND FORUM SELECTION.
This Contract shall be governed by, and construed in accordance with, the laws of the
Commonwealth of Virginia, without application of Virginia's conflict of law provisions. Venue for any
litigation, suits, and claims arising from or connected with this Contract shall only be proper in the
Roanoke City Circuit Court, or in the Roanoke City General District Court if the amount in controversy
is within the jurisdictional limit of such court, and all parties to this Contract voluntarily submit
themselves to the jurisdiction and venue of such courts, regardless of the actual location of such
parties. The provisions of this Contract shall not be construed in favor of or against either party, but
shall be construed according to their fair meaning as if both parties jointly prepared this Contract.
SECTION 15. SEVERABILITY.
If any provision of this Contract, or the application of any provision hereof to a particular entity or
circumstance, shall be held to be invalid or unenforceable by a court of competent jurisdiction, the
remaining provisions of this Contract shall not be affected and all other terms and conditions of this
Contract shall be valid and enforceable to the fullest extent permitted by law.
SECTION 16. NONDISCRIMINATION.
A. During the performance of this Contract, School Board agrees as follows:
School Board will not discriminate against any employee or applicant for employment
because of race, religion, color, sex, national origin, age, disability, or any other basis
prohibited by state law relating to discrimination in employment, except where there is a
bona fide occupational qualification reasonably necessary to the normal operation of the
School Board. School Board agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
ii. School Board in all solicitations or advertisements for employees placed by or on behalf
of School Board will state that School Board is an equal opportunity employer.
iii. Notices, advertisements and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting the requirements of this
section.
B. School Board will include the provisions of the foregoing Section A (i, ii, and iii) in every
subcontract or purchase order of over $10,000, so that the provisions will be binding upon
each subcontractor or vendor.
SECTION 17. DRUG -FREE WORKPLACE.
A. During the performance of this Contract, School Board agrees to (i) provide a drug -free
workplace for School Board's employees; (ii) post in conspicuous places, available to
employees and applicants for employment, a statement notifying employees that the unlawful
manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or
marijuana is prohibited in the workplace and specifying the actions that will be taken against
employees for violations of such prohibition; (iii) state in all solicitations or advertisements for
employees placed by or on behalf of School Board that School Board maintains a drug -free
workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or
purchase order of over $10,000, so that the provisions will be binding upon each subcontractor
or vendor.
B. For the purposes of this section, "drug -free workplace" means a site for the performance of
work done in connection with a specific contract awarded to a School Board, the employees of
whom are prohibited from engaging in the unlawful manufacture, sale, distribution,
dispensation, possession or use of any controlled substance or marijuana during the
performance of the contract.
SECTION 18. FAITH BASED ORGANIZATIONS.
Pursuant to Virginia Code Section 2.2- 4343.1, be advised that the City does not discriminate against
faith -based oraanizations.
SECTION 19. ASSIGNMENT.
School Board may not assign or transfer this Contract in whole or in part except with the prior written
consent of the City, which consent shall not be unreasonably withheld. If consent to assign is given,
no such assignment shall in any way release or relieve the School Board from any of the covenants
or undertakings contained in this Contract and the School Board shall remain liable for the Contract
during the entire term thereof.
SECTION 20. CONTRACTUAL DISPUTES.
Contractual claims, whether for money or for other relief, shall be submitted, in writing, no later than
sixty (60) days after the earlier of the final payment or termination of the Contract or notice from the
City to the School Board that the City disputes the amount of School Board's request for final
payment. However, written notice of the School Board's intention to file such claim shall be given at
the time of the occurrence or beginning of the work upon which the claim is based. Such notice is a
condition precedent to the assertion of any such claim by the School Board. A written decision upon
any such claims will be made by the City Manager or the City Manager's designee (hereafter City
Manager) within thirty (30) days after submittal of the claim and any practically available additional
supporting evidence required by the City Manager. The School Board may not institute legal action
prior to receipt of the City's decision on the claim unless the City Manager fails to render such
decision within 120 days from submittal of School Board's claim. The decision of the City Manager
shall be final and conclusive unless the School Board within six (6) months of the date of the final
decision on a claim or from expiration of the 120 -day time limit, whichever occurs first, initiates legal
action as provided in Section 2.2 - 4364, of the Va. Code. Failure of the City to render a decision
within said 120 days shall not result in the School Board being awarded the relief claimed nor shall it
result in any other relief or penalty. The sole result of the City's failure to render a decision within said
120 days shall be School Board's right to immediately institute legal action. No administrative
appeals procedure pursuant to Section 2.2 - 4365 of the Va. Code has been established for
contractual claims under this Contract.
SECTION 21. SUCCESSORS AND ASSIGNS.
The terms, conditions, provisions, and undertakings of this Contract shall be binding upon and inure
to the benefit of each of the parties hereto and their respective successors and assigns.
SECTION 22. HEADINGS.
The captions and headings in this Contract are for convenience and reference purposes only and
shall not affect in any way the meaning and interpretation of this Contract.
SECTION 23. COUNTERPART COPIES.
This Contract may be executed in any number of counterpart copies, each of which shall be deemed
an original, but all of which together shall constitute a single instrument.
SECTION 24. AUTHORITY TO SIGN.
The persons who have executed this Contract represent and warrant that they are duly authorized to
execute this Contract on behalf of the party for whom they are signing.
SECTION 25. NOTICES.
All notices must be given in writing and shall be validly given if sent by certified mail, return receipt
requested, or by a nationally recognized overnight courier, with a receipt, addressed as follows (or
any other address that the party to be notified may have designated to the sender by like notice):
To City: City of Roanoke
Purchasing Division
Attn: Purchasing Manager
Noel C. Taylor Municipal Building, Room 202
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Facsimile: (540) 853 -1513
If to School Board: Dr. Daniel Lyons
Deputy Superintendent for Operations
Roanoke City Schools
40 Douglas Avenue
Roanoke, VA 24012
Notices shall be deemed to be effective one day after sending if sent by overnight courier or three (3)
days after sending it by certified mail, return receipt requested.
SECTION 26. SUSPENSION OR TERMINATION OF CONTRACT BY CITY.
A. The City, at any time, may order School Board to immediately stop work on this Contract,
and /or by seven days written notice may terminate this Contract, with or without cause, in
whole or in part, at any time. Upon receipt of such notice, the School Board shall immediately
discontinue all services affected (unless the notice directs otherwise), and deliver to the City all
data (including electronic data), drawings, specifications, reports, project deliverables,
estimates, summaries, and such other information and materials as may have been
accumulated by the School Board in performing this Contract whether completed or in process
(unless otherwise directed by the notice).
1. If the termination or stop work order is due to the failure of the School Board to fulfill any
of its Contract obligations, the City may take over the Work and prosecute the same to
completion by contract or otherwise. In such case, the School Board shall be liable to
the City for any damages allowed by law, and upon demand of City shall promptly pay
the same to City.
2. Should this Contract be terminated or work is stopped not due in any way to the fault of
the School Board, the School Board shall only be entitled to compensation for services
actually performed and materials actually supplied prior to notice of termination or to
stop work and which are approved by the City and any applicable federal or state
approving agency. No profit, overhead, or any other costs of any type are allowed after
the date of such notice of termination or stop work order.
3. The rights and remedies of the City provided in this Section are in addition to any other
rights and remedies provided by law or under this Contract and City may pursue any
and all such rights and remedies against School Board as it deems appropriate.
SECTION 27. ETHICS IN PUBLIC CONTRACTING.
The provisions, requirements, and prohibitions as contained in Sections 2.2 -4367 through 2.2 -4377,
of the Va. Code, pertaining to bidders, offerors, School Boards, and subcontractors are applicable to
this Contract.
SECTION 28. CONTRACT SUBJECT TO FUNDING.
This Contract is or may be subject to funding and /or appropriations from federal, state and /or local
governments and /or agencies and /or from the Council of the City of Roanoke. If any such funding is
not provided, withdrawn, or otherwise not made available for this Contract, the School Board agrees
that the City may terminate this Contract on 7 days written notice to School Board, without any
penalty or damages being incurred by the City. School Board further agrees to comply with any
applicable requirements of any grants and /or agreements providing for such funding.
SECTION 29. ENTIRE CONTRACT.
This Contract, including any attachments, exhibits, and referenced documents, constitutes the
complete understanding between the parties. This Contract may be modified only by written
agreement properly executed by the parties.
IN WITNESS WHEREOF, the parties hereto have signed this Contract by their authorized
representatives.
WITNESS:
Printed Name and Title
ATTEST:
Cecelia F. McCoy, City Clerk
Printed Name and Title
Approved as to form:
City Attorney
Approved as to Execution:
City Attorney
SCHOOL BOARD OF THE CITY OF ROANOKE
By
Dr. Daniel Lyons, Deputy Superintendent
for Operations
a
CITY OF ROANOKE, VIRGINIA
Robert S. Cowell, Jr., City Manager
Printed Name and Title
Appropriation and Funds Required
for this Contract Certified:
Director of Finance
Account #
Date
EXHIBIT 1 TO CONTRACT
PREPARED FOOD & DELIVERY SERVICES
SCHOOL BOARD'S AND SUBCONTRACTOR'S INSURANCE
Neither the School Board nor any subcontractor shall commence work under this Contract until the
School Board has obtained all the insurance policies required under this Section and such insurance
has been approved by the City.
1. The following minimum insurance requirements apply:
a. Workers' Compensation and Employers' Liability:
The School Board shall obtain and maintain the following limits:
Workers' Compensation: Statutory
Employers' Liability: $100,000 bodily injury by accident each
occurrence
$500,000 bodily injury by disease (policy limit)
$100,000 bodily injury by disease each employee
b. Commercial General Liability:
Coverage is to be written on an "occurrence" basis, $1,000,000 minimum limit, and such coverage shall include:
• Products /Completed Operations
• Personal Injury and Advertising Injury
• Bodily Injury
C. Automobile Liability:
Limits for vehicles owned, non -owned or hired shall not be less than:
• $1,000,000 Bodily Injury and Property Damage combined single
limit
2. Proof of Insurance Coverage: The policies of insurance shall be purchased from a reputable
insurer licensed to do business in Virginia and maintained for the life of the Contract by the
School Board. Other insurance requirements include the following:
a. The School Board shall furnish the City with the required certificates of insurance
showing the insurer, type of insurance, policy number, policy term, and limits.
b. The required certificates of insurance shall contain substantially the following statement:
"The insurance covered by this certificate shall not be canceled or materially altered
except after a thirty (30) day written notice has been received by the Risk Management
Officer for the City of Roanoke."
C. The required certificates of insurance shall name the City of Roanoke, its officers,
agents, volunteers, and employees as additional insureds except with regard to the
workers' compensation and employers' liability coverages which shall contain a waiver
of subrogation in favor of the City. Additional insured and waiver endorsements shall be
received by Roanoke Risk Management from the insurer within 30 days of beginning of
this contract.
EXHIBIT 2 TO CONTRACT
PREPARED FOOD & DELIVERY SERVICES
SCOPE OF WORK
Parties agree that the School Board shall be responsible for the providing the City with items and
services as described herein.
A. School Board shall prepare USDA approved breakfasts and lunches for up to 20 sites
throughout the City of Roanoke between mid June and late August of each year. Exact dates
and amounts will be discussed prior to the start of each contract term.
B. Meals shall be prepared and available for City pick -up Monday through Friday of each week
the summer program is in effect.
C. The City of Roanoke Parks and Recreation will coordinate with School Board the meal order
based on participation enrollment at each site. A mutually agreed upon schedule of submitting
meal orders will be established before the program begins.
D. School Board shall prepare USDA approved breakfast and /or lunch for the follow sites located
within the City of Roanoke. The City reserves the right to add /delete locations from this list at
any time during the Contract term and any renewals.
1.
Apple Ridge Farm
2.
Eureka Center
3.
Villages at Lincoln
4.
Indian Rock Village
5.
Jamestown Place
6.
Lansdowne Park
7.
Preston Center
8.
Dominion Day Services
9.
Bluestone Park
10.
Intercept
11.
Hurt Park
12.
Blue Ridge Behavioral Health
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of May, 2020.
No. 41729 - 051820.
A RESOLUTION accepting the 2020 Urban Heat Island Mapping Services to the City
from the National Oceanic Atmospheric Administration's (NOAA) Climate Program Office; and
authorizing execution of a memorandum of understanding with CAPA Strategies, LLC and any
required documentation with a local non - profit agency that will provide volunteers for the
project on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
I. The City of Roanoke does hereby accept the offer of participation in the 2020
Urban Heat Island Mapping Project from the National Oceanic Atmospheric Administration's
(NOAA) Climate Program Office valued at $10,000, with matching funds from the City of
$2,500, all as more particularly described in the City Council Agenda Report dated May 18,
2020.
2. The City Manager is hereby authorized to execute a Memorandum of
Understanding with CAPA Strategies, LLC, and with a local non - profit agency that will provide
volunteers for the project, all such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as
may be required in connection with the City's participation in the 2020 Urban Heat Island
Mapping Project.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 18, 2020
Subject: NOAA Climate Program Office's Urban Heat Island Mapping Project
Background:
The National Oceanic Atmospheric Administration's (NOAA) Climate Program Office
has awarded the City of Roanoke participation in the 2020 Urban Heat Island Mapping
project to conduct a scientific field mapping campaign within the City. NOAA, along
with its partner, CAPA Strategies, LLC, trading as Climate Adaptation Planning
Analytics, an Oregon limited liability company (CAPA) will plan, organize, provide data
collection tools, analytics, and prepare the results from this project. The final report
will be a geographically specific, scientific analysis of the impact of heat within City
neighborhoods, identifying those areas that suffer from more intense heat due to the
built environment.
Urban heat island is defined as an urban area that is significantly warmer than its
surrounding rural areas due to human activities. Escalating temperatures present a
threat to respiratory health (particularly asthma), an increase in air pollution, impaired
water quality, and increase greenhouse gas emissions (by higher demand for
electricity). Those who are most vulnerable trend to suffer from these effects more
intensely since many homes in Roanoke do not have air conditioning. The report will
be used to identify the neighborhoods most at risk to target specific neighborhoods of
concern. The results will be shared with relevant community programs, including TAP's
Weatherization program, Carilion's community health initiative and the appropriate
City departments.
Considerations:
The City's participation in this project is contingent upon the City agreeing to (i)
secure volunteers to assist in the compiling the data; (ii) assist in the planning and
execute the study, by using the resources, tools, and support provided by CAPA; and
(iii) provide a local match of $2,500. The study has a $10,000 value. Match funding will
be provided from the Local Grant Match account.
Recommended Action:
Accept the NOAA Urban Heat Island Mapping services valued at $10,000 to be
provided by CAPA with respect to the City's participation in the project; provide local
matching funds of $2,500, as described above; and authorize the City Manager to
execute a memorandum of understanding with CAPA and any related documents,
including a memorandum of understanding with a local non - profit agency that will
provide volunteers for the project; all such documents to be approved as to form by
the City Attorney.
Robert . Cowell, jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Amelia C. Merchant, Director of Finance
Nell Boyle, Sustainability and Outreach Coordinator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of May, 2020.
No. 41730 - 051820.
A RESOLUTION amending all citizen comment periods set forth in the Citizen
Participation Plan adopted February 3, 2014 (CPP) regarding the United States Department of
Housing and Urban Development (HUD) Community Development Block Grant (CDBG)
program due to the COVID -19 pandemic emergency; allowing for notification of all such citizen
comment periods through posting on the City website; and authorizing the City Manager to submit
this amendment to HUD.
WHEREAS, HUD requires all grant recipients under the CDBG program to establish
policies and procedures for citizen participation in the development of the locality's programs with
respect to CDBG grants;
WHEREAS, City Council approved the CPP pursuant to Resolution No. 39855- 020314,
adopted February 3, 2014;
WHEREAS, the CPP includes citizen comment periods with respect to proposals to be
submitted by the City and amendments thereto that exceed five (5) days and may be as long as
thirty (30) days and notification of citizen comment periods by publication of a notice in a
newspaper of general circulation within the City;
WHEREAS, HUD has been authorized to grant waivers and amendments to localities to
citizen comment periods and allow citizen comment periods of five (5) days and limit notification
of citizen comment periods through electronic means only due to the emergency created by the
COVID -19 pandemic disaster;
WHEREAS, City administration recommends adoption of the resolution to allow the City
the flexibility to initiate actions to apply for, receive, and use grants to address the needs of the
community in an effective and efficient manner during the emergency created by the COVID -19
pandemic disaster; and
WHEREAS, City administration has provided a five (5) day comment period from
Saturday, May 9, 2020 through Friday May 15, 2020 to comment on the adoption of this resolution.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
I. Notwithstanding any provision of the CPP to the contrary, all citizen comment
periods set forth in the CPP are hereby amended and established to be five (5) days during the
period of the COVID -19 pandemic disaster.
2. Notwithstanding any provision of the CPP to the contrary, notification of all citizen
comment periods shall be made through posting of the notice on the City website and other means
of electronic publication as determined by the City during the period of the COVID -19 pandemic
disaster.
3. The amendments to the CPP established by this resolution shall expire upon
notification from HUD that waiver of citizen comment procedures and modification of notice
procedures are no longer in effect.
4. The City Manager shall submit a certified copy of this resolution to HUD.
5. This resolution shall be effective upon passage.
ATTEST:
City Clerk.
CITY COUNCIL AGENDA REPORT
w
To: Honorable Mayor and Members of City Council
Meeting: May 18, 2020
Subject: Amendment to Citizen Participation Plan
Background:
The City of Roanoke receives entitlement funds from the United States Department of
Housing and Urban Development (HUD). HUD requires each participating jurisdiction
to adopt a Citizen Participation Plan (CPP) that sets forth the City's policies and
procedures for citizen participation. The current CPP was approved by City Council
on February 3, 2014 by Resolution No. 39855 - 020314. The CPP sets forth minimum
time periods for citizen comment on proposals and amendments and methods for
notifying the public of proposed changes. As a result of the COVID -19 pandemic
disaster, HUD has notified participating jurisdictions that HUD will grant waivers to
reduce citizen comment periods to 5 days and limit notification of citizen comment
periods to electronic means during this disaster. HUD requires jurisdictions to adopt
amendments to their CPP in order to facilitate this change.
Considerations:
Reduction in the citizen comment periods and allowance of electronic notification
during the COVID-19 pandemic disaster will allow the City to efficiently and
effectively administer programs to assist citizens during this disaster. City
administration proposes the adoption of a resolution to implement these changes.
Recommended Action:
City Council approve the proposed resolution to amend the CPP with respect to
citizen comment periods and the means of notification of citizen comments periods,
and authorize the City Manager to submit a certified copy of the resolution to HUD.
Robert S. Cowell, Jr.
City Manager
Distribution: Council Appointed Officers
R. Brian Townsend, Assistant City Manager for Community Development
Amelia C. Merchant, Director of Finance
Keith Holland, Community Resources Administrator
David L. Collins, Assistant City Attorney
j)')L IN THE COUNCIL OF THE CITY OF ROANOKE VIRGINIA
The 18th day of May, 2020.
No. 41731 - 051820.
AN ORDINANCE providing for the acquisition of real property rights needed by the
City in connection with the Huntington Boulevard Site 5 Drainage and Pedestrian Improvements
Project (Project); authorizing City staff to acquire such property rights needed by the City for the
Project by negotiation; authorizing the City Manager to execute appropriate acquisition
documents; and dispensing with the second reading of this Ordinance by title.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City wants and needs certain real property rights, to include easement
acquisitions, and such other real property interests including, and not limited to, fee simple
interests, as needed for the Project, as set forth in the City Council Agenda Report dated May 18,
2020, located in the general vicinity of the 400 and 500 blocks of Huntington Boulevard N.E.,
and 3500 block of Oliver Road, N.E. The property interests to be acquired will be used to
construct a proposed storm drain system on Oliver Road and Huntington Boulevard, N.E., to
correct drainage problems in this neighborhood, as set forth in the above mentioned City Council
Agenda Report. The proper City officials and City staff are hereby authorized to acquire by
negotiation for the City the necessary real property interests and appropriate ancillary rights with
respect to the real property parcels referred to in the above mentioned City Council Agenda
Report, and any other real property interests needed for the Project. All requisite documents shall
be approved as to form by the City Attorney.
2, The City Manager is further authorized to execute appropriate acquisition
documents for the above mentioned property interests, and such other real property interests
needed for the Project, for such consideration as deemed appropriate for the necessary property
interests, provided, however, the total consideration offered or expended, including costs, title
search fees, appraisal costs, recordation fees, and other related costs shall not exceed the funds
available in the Project's account for such purposes, without further authorization of Council.
Upon the acceptance of any offer and upon delivery to the City of appropriate acquisition
documents, approved as to form by the City Attorney, the Director of Finance is authorized to
pay the respective consideration to the owner of the real property interest conveyed, certified by
the City Attorney to be entitled to the same.
3. Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this Ordinance by title is hereby dispensed with.
ATTEST:
0,G,t r� J• mt
City Clerk.
0-authorize acquis of prop rights- Huntington Blvd Site 5 Drainage & Pedestrian Project (5.18.20) 2
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 18, 2020
Subject: Huntington Boulevard Drainage and Pedestrian Improvements
Project - Property Rights Acquisition
Background:
The Huntington Boulevard Drainage and Pedestrian Improvements project includes
the installation of pedestrian improvements and storm drain infrastructure in the
general vicinity of the 400 and 500 blocks of Huntington Boulevard NE, and 3500
block of Oliver Road, NE.
This neighborhood suffers from inadequate drainage evidenced by standing water
on road pavement and private property. There is no existing storm drain system
along these streets and stormwater runoff collects on Oliver Road, Huntington
Boulevard, and associated residential properties; flows along the edge of roadway
asphalt pavement and through the front, side and backyard of private properties.
Constructing the proposed storm drain system on Oliver Road and Huntington
Boulevard would correct known drainage problems in this neighborhood.
Considerations:
City Council action is necessary to authorize the acquisition of real property rights
needed for the Huntington Boulevard Drainage and Pedestrian Improvements
Project. The real property right needed is outlined below.
Funding for acquisition of the real property rights is available in the project
account 08- 530 -9244, Huntington Boulevard Improvements.
Tax Map
Address
Owner
Required Property
Parcel
Rights
Number
3181 127
0 Huntington
Frederick C. Murray
Permanent Drainage
Boulevard NE
Easement
Recommended Action:
Authorize the acquisition of any real property rights needed to construct the
proposed Huntington Boulevard Drainage and Pedestrian Improvements Project,
including but not limited to the specific property rights identified in this City
Council Agenda Report, by negotiation and execution of the appropriate
acquisition documents by the City Manager, such documents to be approved as to
form by the City Attorney.
--------- - - - - -- - - - - --
Robert S. Cowell Jr.
City Manager
Distribution: Council Appointed Officers
Sherman M. Stovall, Assistant City Manager for Operations
Robert K. Bengtson, P. E., Director of Public Works
Luke Pugh, P.E., City Engineer
2
0
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of May, 2020.
No. 41732- 051820.
AN ORDINANCE to appropriate funding from federal and Commonwealth grants for
various educational programs, amending and reordaining certain sections of the 2019-
2020 School Grant Fund Appropriations, and dispensing with the second reading by title of
this ordinance.
BE IT ORDAINED by the Council of the City of Roanoke that the following sections
of the 2019 -2020 School Grant Fund Appropriations be, and the same are hereby,
amended and reordained to read and provide as follows:
Appropriations
Equipment 302-253 - 0000 - 0000 - 375N - 68300 - 48821 - 9 - 00 5,206.25
Revenues
Local Match 302 - 000 - 0000 - 0000 - 375N - 00000 - 32400 - 0 - 00 1,041.25
State Grant Receipts 302 - 000 - 0000 - 0000 - 375N - 00000 - 72000 - 0 - 00 4,152.00
Pursuant to the provisions of Section 12 of the City Charter, the second reading of
this ordinance by title is hereby dispensed with.
ATTEST:
City Clerk.
ROANOKE CITY
PUBLIC SCHOOLS
Strong Students. Strong Schools. Strong City.
School Board
On behalf of the School Board, thank you for your consideration.
Sincerely,
. P
Cindy H. Poulton
Clerk
pc: Dan Callaghan
Bob Cowell
Amelia Merchant
Mark K. Cathey
Rita D. Bishop
Kathleen Jackson
Mary Talley (w /details)
www.rcps.info p: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031
Mark K. Cathey
May 18, 2020
Chairman
Lutheria H. Smith
Vice Chairman
The Honorable Sherman P. Lea, Sr., Mayor
and Members of Roanoke City Council
William B. Hopkins,
Elizabeth C. S. Jamison
Roanoke, VA 24011
Laura D. Rottenborn
Joyce W. Watkins
Dear Mayor Lea and Members of Council:
Dick Willis
As a result of official School Board action on Tuesday, May 12, 2020,
Dr. Rita D. Bishop
the Board respectfully requests that City Council approve the
Superintendent
following revised appropriation request:
Cindy H. Poulton
Revised Appropriation Additional Award
School Security Equipment Grant 2018 -19 $5,206.25
On behalf of the School Board, thank you for your consideration.
Sincerely,
. P
Cindy H. Poulton
Clerk
pc: Dan Callaghan
Bob Cowell
Amelia Merchant
Mark K. Cathey
Rita D. Bishop
Kathleen Jackson
Mary Talley (w /details)
www.rcps.info p: 540.853.2381 f: 540.853.2951 P.O. Box 13145 Roanoke VA 24031
CITY COUNCIL AGENDA REPORT
To: Honorable Mayor and Members of City Council
Meeting: May 18, 2020
Subject: School Board Appropriation Request
Background:
As the result of official Roanoke City School Board action at its May 12, 2020
meeting, the Board respectfully requested that City Council appropriate funding
as outlined in this report.
Revised Appropriation request for the School Security Equipment Grant 2018-
19. This grant award supports the purchase of security equipment to improve
and help ensure the safety of students attending public schools in Virginia.
Specifically, Roanoke City Public Schools has received funding to assist with
upgrades to its existing two -way analog campus radios for five schools: Crystal
Spring Elementary, Fairview Elementary, Grandin Court Elementary, Monterey
Elementary, and Virginia Heights Elementary. Grant expenses will be paid on a
reimbursement basis out of state funds and through the 25% required local
match. This appropriation aligns the total with the revised award amount. This
program will be reimbursed by state funds and will end dune 18, 2020.
Recommended Action:
We recommend that Council concur with this report of the School Board and
adopt the attached budget ordinance to establish revenue estimates and to
appropriate funding as outlined.
Robert S. Cowell, .J r.
City Manager
Distribution: Council Appointed Officers
Rita D. Bishop, Superintendent, RCPS
Dan Lyons, Assistant Superintendent for Operations, RCPS
Kathleen M. Jackson, Chief Financial Officer, RCPS
Amelia C. Merchant, Director of Finance
"'x
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 18th day of May, 2020.
No. 41733 - 051820.
AN ORDINANCE ratifying and approving the suspension of fares for transit services
provided by Greater Roanoke Transit Company (GRTC) d /b /a Valley Metro; authorizing further
extension of this suspension to a date not later than June 30, 2020; authorizing the reinstatement
of fares upon the expiration of the suspension,; authorizing the City Manager to take certain
actions; and dispensing with the second reading of this ordinance by title.
WHEREAS, on March 12, 2020, Governor Ralph S. Northam declared a state of
emergency throughout the Commonwealth of Virginia as a result of the disaster created by the
COVID -19 pandemic;
WHEREAS, on March 13, 2020, President Donald J. Trump declared a national state of
emergency as a result of the COVID -19 pandemic;
WHEREAS, on March 16, 2020, Robert S. Cowell, Jr., City Manager, as the Director of
Emergency Management, declared a state of emergency within the City, and City Council
confirmed this declaration with the adoption of Resolution No. 41699 - 031620;
WHEREAS, federal, state, and local health officials urge implementation of measures to
eliminate gatherings and establish social distancing to address the COVID -19 pandemic;
WHEREAS, pursuant to City Code § 34 -22, City Council shall, from time to time, establish
fares to be charged by GRTC;
WHEREAS, by Ordinance No. 41705- 032720 adopted March 27, 2020, City Council
approved the suspension of all fares for all transit services provided by GRTC from March 27,
2020 through and including April 24, 2020;
WHEREAS, by Ordinance No. 41725- 050420 adopted May 4, 2020, City Council further
approved the suspension of all fares for all transit services provided by GRTC from May 4, 2020
through May 15, 2020;
WHEREAS, on May 8, 2020, Governor Northam issued Executive Order Number Sixty-
One to ease restrictions on certain businesses, continue restrictions on certain recreational and
entertainment businesses, public and private in- person gatherings, public beaches, and schools,
and provide guidance and best practices for citizens of Virginia as the Commonwealth moves
carefully and safely live and work in the midst of the COVID -19 pandemic disaster;
WHEREAS, management of GRTC has determined to continue the suspension of all fares
for all transit services through May 31, 2020, subject to change or further extensions; and
WHEREAS, City Council finds that suspension of transit fares is an important tool in
implementing safety precautions such as social distancing for the protection of all passengers.
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as
follows:
1. City Council ratifies and approves the extension of the suspension of all fares for
transit services provided by GRTC from May 16, 2020 through and including May 31„ 2020.
2. City Council authorizes the reinstatement of fares for all transit services by GRTC
prior to May 31, 2020, as determined by GRTC management. The General Manager shall provide
written notification of such decision to the City Manager at least one (1) day prior to the date on
which the reinstatement of fares for all transit services is to take effect.
3. City Council further authorizes further extensions of the suspension of fares for
transit services for a period not later than June 30, 2020, as determined by GRTC management.
Written notification of the decision to extend the suspension of fares for all transit services shall
be provided by the General Manager of GRTC to the City Manager at least one (1) day prior to
the date of such extension.
4. Absent further action by City Council, fares for all transit services provided by
GRTC shall be reinstated upon expiration of the period of suspension as provided in the ordinance.
5. The City Manager is authorized to take any actions necessary to implement,
accomplish, and effectuate the suspension of all fares for transit services provided by GRTC from
May 16, 2020 through May 31, 2020, subject to termination of such suspension prior to May 31,
2020, or extension of this suspension to a date not later than June 30, 2020, as set forth in this
ordinance.
6 Pursuant to City Charter § 12, the second reading of this ordinance by title is hereby
dispensed with.
7. This ordinance shall be effective upon passage.
ATTEST:
City Clerk.
CITY OF ROANOKE - CLERKS OFFICE
Attn STEPHANIE M MOON
215 CHURCH AVE SW
ROOM 456
ROANOKE, VA 24011
The Roanoke Times Account Number
Roanoke, Virginia 6007932
Affidavit of Publication
Date I
May 15, 2020
Date
Category
Description
Ad Size
Total Cost
05/1712020
Legal Notices
NOTICE OF PUBLIC HEARING FOR ROANOKE CITY SCHO
1 x 0 L
2,631.96
Publisher of the
Roanoke Times
I, (the undersigned) an authorized representative of the
roanoke.com, a daily newspaper published in Roanoke, in the
State of Virginia, do certify that the annexed notice NOTICE OF
PUBLIC HEARING was published in said newspapers on the
following dates:
05/08, 05/09, 05/10, 05/11, 05/12, 05/13, 05/14, 05/15, 05/16, 05/17/2020
The First insertion being given ... 05/08/2020
Newspaper reference: 0001091240
r
Billing Represer i
Sworn to and subscribed before me this Friday, May 15, 2020
Notary Public
S Virginia Kimberly B. Hard.
tate of Vir
g NOTARY PUBLIC
Commonwaelth of Virginia
County of Hanover Notary Registration Number 356753
My Commission expires
Commission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC HEARING
FOR ROANOKE CITY SCHOOL
BOARD TRUSTEES
Pursuant to Section 9 -24, Code of the City of Roanoke (1979),
as amended, and Section 22.1 -29.1, Code of Virginia (1950),
as amended, the Roanoke City Council will hold a public
hearing to receive the views of citizens regarding appointment
of Roanoke City School Board Trustees at its regular meeting
to be conducted by electronic communication means due to
the COVID -19 pandemic disaster, as permitted by Sections
2.2- 3708.2 (A) and 15.2 -1413, Code of Virginia (1950), as
amended, Amendment 28 to HB 29 (Chapter 1283, Laws
of Virginia (2020 Session), Section 4- 0.01(g)), Ordinance
No. 41703 - 032720, and Resolution No. 41704 - 032720, on
Monday, May 18, 2020, at 7:00 p.m., or as soon thereafter
as the matter maybe heard. Due to the COVID-19 pandemic
disaster, Members of City Council may meet without a
quorum physically present in one location and City staff will
coordinate this public hearing from the Roanoke City Council
Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215
Church Avenue, S. W., Roanoke, Virginia.
The candidates are Grace K. Church, Justin A. Hunts,
Elizabeth C. S. Jamison, Cheryl M. Mosley, Natasha N.
Saunders, James W. Settle, and Katrina R. Wood.
Citizens interested in presenting their views at this
public hearing should contact the City Clerk by telephone
at (540) 853 -2541 or by email at clerk @roanokeva gov by
4:00 p.m., on Monday, May 18, 2020 and register to speak.
Citizens who register to speak will receive information to
connect to this public hearing and present their views to
Roanoke City Council by electronic communication means.
Citizens may also submit comments to the City Clerk at
clo-rk@roanokeva.gov on or prior to Monday, May 18, 2020, at
6:00 p.m.
The City Council will elect and appoint two School
Board Trustees for three -year terms of office, commencing
July 1, 2020 and ending June 30, 2023, at a subsequent
session of City Council.
If you are a person with a disability who needs
accommodations for the public hearing, please contact the
City Clerk's Office at (540) 853 -2541, by Thursday, May 14,
2020, at 4:00 p.m.
GIVEN under my hand this 8th day of May 2020,
Cecelia F. McCoy, CMC
City Clerk
Uf'
AJ
NOTICE OF PUBLIC HEARING
FOR ROANOKE CITY SCHOOL BOARD TRUSTEES
Pursuant to Section 9 -24, Code of the City of Roanoke (1979), as amended, and
Section 22.1 -29.1, Code of Virginia (1950), as amended, the Roanoke City Council will
hold a public hearing to receive the views of citizens regarding appointment of Roanoke
City School Board Trustees at its regular meeting to be conducted by electronic
communication means due to the COVID -19 pandemic disaster, as permitted by Sections
2.2- 3708.2 (A) and 15.2 -1413, Code of Virginia (1950), as amended, Amendment 28 to HB
29 (Chapter 1283, Laws of Virginia (2020 Session), Section 4- 0.01(g)), Ordinance No.
41703 - 032720, and Resolution No. 41704 - 032720, on Monday, May 18, 2020, at 7:00
p.m., or as soon thereafter as the matter maybe heard. Due to the COVID-19 pandemic
disaster, Members of City Council may meet without a quorum physically present in one
location and City staff will coordinate this public hearing from the Roanoke City Council
Chamber, 4th Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W.,
Roanoke, Virginia.
The candidates are Grace K. Church, Justin A. Hunts, Elizabeth C. S. Jamison,
Cheryl M. Mosley, Natasha N. Saunders, James W. Settle, and Katrina R. Wood.
Citizens interested in presenting their views at this public hearing should contact the
City Clerk by telephone at (540) 853 -2541 or by email at clerk(a�_roanokeva.gov by
4:00 p.m., on Monday, May 18, 2020 and register to speak. Citizens who register to speak
will receive information to connect to this public hearing and present their views to
Roanoke City Council by electronic communication means. Citizens may also submit
comments to the City Clerk at clerk(a-)-roanokeva.gov on or prior to Monday, May 18, 2020,
at 6:00 p.m.
The City Council will elect and appoint two School Board Trustees for three -year
terms of office, commencing July 1, 2020 and ending June 30, 2023, at a subsequent
session of City Council.
If you are a person with a disability who needs accommodations for the public
hearing, please contact the City Clerk's Office at (540) 853 -2541, by Thursday, May 14,
2020, at 4:00 p.m.
GIVEN under my hand this 8th day of May 2020.
Cecelia F. McCoy, CMC
City Clerk
NOTE TO PUBLISHER:
Publish in full once in The Roanoke Times in the non - classified Virginia Section on Friday,
May 8, 2020.
BLOCK STYLE (HEADING FONT SIZE 16 AND BODY FONT SIZE 12)
Send publisher's affidavit and bill to:
Cecelia F. McCoy, CMC, City Clerk
Room 456, Noel C. Taylor Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011 -1536
(540) 853 -2541
ROANOKE CITY COUNCIL
RECESSED SESSION
MAY 28, 2020
7:00 P.M.
CITY COUNCIL CHAMBER
AGENDA
BESTPITCH
PARTICIPATION BY ELECTRONIC COMMUNICATIONS PURSUANT TO
AMENDMENT 28 TO HB29, SECTION 2.2- 3708.2 (A),
CODE OF VIRGINIA (1950), AS AMENDED,
ORDINANCE NO. 41703 - 032720; AND
RESOLUTION NO. 41704 - 032720.
The City of Roanoke is a safe, caring and economically vibrant community in
which to live, learn, work, play and prosper
A vibrant urban center with strong neighborhoods set amongst the spectacular
beauty of Virginia's Blue Ridge
1. Call to Order —Roll Call. All Present.
2. Invocation. Mayor Sherman P. Lea, Sr.
3. The Pledge of Allegiance to the Flag of the United States of America was led by
Mayor Lea.
1
4. Welcome and Statement of Purpose. Mayor Lea.
The purpose of tonight's meeting is to conduct three separate public
hearings: (1) Recommended Budget for the City for Fiscal Year 2020 — 2021
at 7:00 p.m., or as soon thereafter as the matter may be reached; (2)
Proposed Real Estate Tax Rate Increase at 7:10 p.m., or as soon thereafter
as the matter may be reached; (3) Recommended 2020 - 2021 HUD Funds
Budget and 2020 — 2024 Annual Update to the 5 -Year Consolidated Plan at
7:20 p.m., or as soon thereafter as the matter may be reached
NOTICE
Tonight's public hearings will not be televised live, nor will there be closed
captioning for the hearing impaired. However, the public hearings will be video
streamed through Facebook Live at facebook.com / /RoanokeVa. Lastly, the
public hearings will be replayed on RVTV Channel on Friday, May 29 at
7:00 p.m., and Sunday, May 31 at 4:00 p.m.
Based upon Executive Order Number Fifty -One, issued by Governor
Northam on March 12, 2020, Amended Executive Order Number Fifty -Three
on April 15, 2020, Executive Order Number Fifty -Five, issued by Governor
Northam on March 30, 2020 and as amended by Executive Order Number
Sixty -One issued by Governor Northam on May 8, 2020, Amendment 28 to
HB29 (adopted April 22, 2020), Virginia Code Section 2.2- 3708.2 (A), Virginia
Code Section 15.2 -1413, Ordinance No. 41703 - 032720, and Resolution No.
41704 - 032720, City Council will be conducting this recessed session of City
Council by electronic communication means without a quorum of City
Council physically present in Council Chamber and without the presence of
members of the public in the City Council Chamber.
In order to afford citizens an opportunity to provide comments to City
Council during the COVID -19 pandemic disaster, citizens wishing to
address the Council during this regular session of City Council conducted
by electronic communication means were instructed to sign -up by emailing
or by calling the City Clerk's Office at clerk(a)roanokeva.aov and (540) 853-
2541, by 4:00 p.m., on May 28. Citizens also left comments with regard to
2
the Recommended Fiscal Year 2020 - 2021 Budget on a voicemail system
by calling (540) 853 -1110, by 4:00 p.m., on May 28. Those comments will be
played for City Council during the public hearing.
Those citizens, who have signed up to speak before the Council, have been
provided the Zoom meeting information and will be allowed to join the
meeting and address City Council by electronic communication means.
5. Public Hearings:
a. Recommended Fiscal Year 2020 - 2021 City of Roanoke Budget.
(7:00 p.m.)
The City Clerk read an email, in its entirety, from Barbara Duerk, 2607
Rosalind Avenue, S. W., regarding funding for transportation.
Annette Lewis, 4606 Casper Drive, N. E.; Charlotte Moore,
5415 Bandy Road, S. E.; Kiesha Preston, 2431 Hanover
Avenue, N. W.; Nicole Osborne, 806 Stewart Avenue, S. E.; Patricia
Brumley, 406 Mountain Avenue, S. W.; William Tynes, 1525 Riverside
Terrace, S. E.; Sidney Taylor, 421 Elm Avenue, S. W.; and R. Craig
Balzer, Sr.; 8480 Poplar Springs Lane, S. W. (Roanoke County),
addressed the Council with regard to funding for Total Action for
Progress, TAP, and thanked the Council for their continued support.
Gene Yagow, 802 Loudon Avenue, N. W., addressed the Council to
thank the Roanoke Neighborhood Advocates for their
recommendation for funding and encouraged Council to accept the
recommendation.
b. Proposed Real Estate Tax Rate Increase. (7:10 p.m.)
The City Clerk played a voicemail from Cathy Bailey, 2709 Liberty
Road, N. W., in opposition of the tax increase.
The City Clerk read an email from Haley Putnam in opposition of the
real estate tax increase.
C. Recommended 2020 - 2021 HUD Funds Budget and 2020 - 2024 Annual
Update to the 5 -Year Consolidated Plan. (7:20 p.m.)
6. Adjourned - 7:39 P. M.
3
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
Roanoke City
Attn Lesha VanBuren
CECELIA F. MCCOY, CITY CLERK
ROOM 456, MUNICIPAL BUILDING
ROANOKE, VA 24011
Account Number
6005427
Date
May 20, 2020
Date Category Description Ad Size Total Cost
05/26/2020 Any- Virginia ROA RECOMMENDED 2020 -21 BUDGET 4 x 20.00 IN 5,593.80
Publisher of the
Roanoke Times
I, (the undersigned) an authorized representative of the
Roanoke Times, a daily newspaper published in Roanoke, in the
State of Virginia, do certify that the annexed notice
RECOMMENDED 2020 -21 BUDGE was published in said newspapers
on the following dates:
0512012020
The First insertion being given ... 05/20/2020
Newspaper reference: 0001092802
Billing Representative
Sworn to and subscribed before me this Wednesday, May 20, 2020
AJ
Notary Public Kimberly D. Harris
State of Virginia
County of Hanover
My Commission expires
NOTARY PUBLIC
Commoitvdealth of Virginia
Notary Registration Number 356753
Commiss on Expires January 31, 2025
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PUBLIC HEARING
REVENUE ESTIMATES:
CITY OF ROANOKE
General Fund:
RECOMMENDED 2020 -21 BUDGET
General Property Taxes $122,704,220
Other Local Taxes 81,372,780
Pursuant to Section I5.2 -2506, Code of
Permits, Fees & Licenses 929,800
Virginia (1950), as amended, notice is
Fines and Forfeitures 1,049,350
hereby given that on Thursday, May 28,
2020 at 7:D0 p.m., or as soon thereafter
Revenue from Use /Money & Property
as the matter may be heard, Roanoke
477,000
Intergovernmental Revenue -
City Council will hold a meeting in City
State/Federal 75,748,134
Council Chamber, Noel C. Taylor
Municipal Building, 215 Church Avenue,
Charges for Current Services
S.W., Roanoke, Virginia, or by
16,509,208
Other Revenue 640,508
electronic communication means as
described below, for the purpose of
holding a public hearing on the
TOTAL - GENERAL FUND
recommended 2020.21 City Budget. All
$299,431,000
persons who register as set forth below
Proprietary Funds:
shall be afforded an opportunity to
speak and state their views concerning
? Enterprise Funds:
all aspects of the budget within such
Civic Facilities Fund $13.287,283
reasonable time limits as shall be
Parking Fund 54,855,630
established by City Council. Written
StormwaterFund $6,065,227
comments of interested citizens also
will be received by the City Clerk at any
? Internal Service Funds:
time prior to the hearing. This public
hearing may be conducted by
Risk Management Fund $18,233,058
electronic communication means due
to the COVID -19 pandemic disaster, as
School Fund:
permitted by Virginia Code Sections 2.2-
General Fund $181,065,541
37082(A) and 152.1413, Amendment 28
Food Services Fund $10,085,425
to HB 29 (2020 Session, Chapter 1283,
Item 4.0.01(g)), Ordinance No.41703-
032720, and Resolution No.41704-
RECOMMENDED EXPENDITURES:
032720. All persons wishing to address
City Council must sign -up with the City
General Fund:
Clerk's Office by entailing
clerkuroanokeva.gov or by calling
Community Safety $69,114,220
Economy 2,215,442
(540)853.2541 by 4:00 P.M. on
Thursday, May 28, 2020. Persons who
Education 85,175,126
register to speak will be provided with
Good Government 17,759,565
Human Services 40,427,240
information to present their testimony
infrastructure 29,081,754
via electronic communication means in
Livability 18,183,506
the event the public hearing will be
conducted
Non - Departmental 27,419,244
using electronic
communication means.
Outside Agencies 10,054,903
If you are a person with a disability
who needs accommodations for this
TOTAL - GENERAL FUND
public hearing, please contact the City
$299,431,000
Clerk's Office, (540) 853.2541, by noon,
Tuesday, May 26, 2020.
Complete copies of the recommended
Proprietary Funds:
budget will be available for public
? Enterprise Funds:
inspection on and after Wednesday,
Civic Facilities Fund 513,287283
May 20, 2020, at the City Clerk's Office,
Room 456, and the Department of
Parking Fund $4,855,630
Management and Budget, Room 357,
Stormwater Fund $6,065,227
both offices located in the Noel C.
? Internal Service Funds.
Taylor Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia, the
Risk Management Fund $18,233,058
Main Public Library located at 706 S.
School Fund:
Jefferson Street, Roanoke, Virginia, and
General Fund $181,065,541
at www.roanokeva.gov. Should these
Food Services Fund $10,085,425
offices be closed to the public due to
the COVID•19 pandemic disaster, hard
copies can be available by contacting
Given under my hand this 20th day of
R.B. Lawhorn, Budget Manager,
May. 2020.
Department of Management and
Budget at (540) 853.1643 or
rb.lawhorn@roanokeva.gov.
Cecelia F. McCoy, City Clerk
The adopted budget will not exceed the
revenue and expenditure category
NOTE TO PUBLISHER:
amounts.
The recommended 2020.21 Budget is
Please publish in full, block style, with
18 point type for the heading and 12
summarized in the following revenue
point type for the body, once in The
and expenditure category amounts as
follows:
Roanoke Times Virginia Section on
Wednesday. May 20, 2020.
Please send publisher's affidavit to:
Cecelia F. McCoy, City Clerk
Room 456, Municipal Building
Roanoke, VA 24011
Please send bill to: Lesha VanBuren
Budget Analyst
215 Church Avenue, S. W., Room 357
Roanoke, VA 24011
i NOTICE OF PUBLIC HEARING
CITY OF ROANOKE
RECOMMENDED 2020 -21 BUDGET
Pursuant to Section 15.2 -2506, Code of Virginia (1950), as amended, notice is hereby given that on
Thursday, May 28, 2020 at 7:00 p.m., or as soon thereafter as the matter may be heard, Roanoke
City Council will hold a meeting in City Council Chamber, Noel C. Taylor Municipal Building, 215
Church Avenue, S.W., Roanoke, Virginia, or by electronic communication means as described
below, for the purpose of holding a public hearing on the recommended 2020 -21 City Budget. All
persons who register as set forth below shall be afforded an opportunity to speak and state their
views concerning all aspects of the budget within such reasonable time limits as shall be established
by City Council. Written comments of interested citizens also will be received by the City Clerk by
mail at Room 456, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia,
24011, or at clerk @roanokeva.gov at any time prior to 4:00 p.m. on May 28, 2020. Interested
citizens may also leave comments at (540) 853 -1110 prior to 4:00 p.m. on May 28, 2020. This
public hearing may be conducted by electronic communication means due to the COVID -19
pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A) and 15.2 -1413,
Amendment 28 to HB 29 (2020 Session, Chapter 1283, Item 4- 0.01(g)), Ordinance No.41703-
032720, and Resolution No.41704- 032720. All persons wishing to address City Council must sign —
up with the City Clerk's Office by emailing clerk roanokeva.gov or by calling (540) 853 -2541 by
4:00 p.m. on Thursday, May 28, 2020. Persons who register to speak will be provided with
information to present their testimony via electronic communication means in the event the public
hearing will be conducted using electronic communication means.
If you are a person with a disability who needs accommodations for this public hearing, please
contact the City Clerk's Office, (540) 853 -2541, by noon, Tuesday, May 26, 2020.
Complete copies of the recommended budget will be available for public inspection on and after
Wednesday, May 20, 2020, at the City Clerk's Office, Room 456, and the Department of
Management and Budget, Room 357, both offices located in the Noel C. Taylor Municipal Building,
215 Church Avenue, S.W., Roanoke, Virginia, the Main Public Library located at 706 S. Jefferson
Street, Roanoke, Virginia, and at www.roanokeva.gov. Should these offices be closed to the public
due to the COVID -19 pandemic disaster, hard copies can be available by contacting R.B. Lawhorn,
Budget Manager, Department of Management and Budget at (540) 853 -1643 or
rb.lawhorn @roanokeva.gov.
The adopted budget will not exceed the revenue and expenditure category amounts.
The recommended 2020 -21 Budget is summarized in the following revenue and expenditure
category amounts as follows:
REVENUE ESTIMATES:
General Fund:
General Property Taxes
Other Local Taxes
Permits, Fees & Licenses
Fines and Forfeitures
Revenue from Use /Money & Property
Intergovernmental Revenue — State /Federal
Charges for Current Services
Other Revenue
$125,938,851
75, 798,117
1,024,800
1,019,200
466,000
75,926,839
17,080,564
810,629
TOTAL - GENERAL FUND $298.065.000
General Fund $184,929,907
Food Services Fund $9,902,318
RECOMMENDED EXPENDITURES:
General Fund:
$12.666.772
Community Safety
$71,450,118
Economy
2,179,365
Education
84,607,306
Good Government
18,313,933
Human Services
40,542,803
Infrastructure
28,330,917
Livability
18,42'7,988
Non - Departmental
25,540,010
Outside Agencies
8,672,560
TOTAL - GENERAL FUND $298.065.000
Proprietary Funds:
■ Enterprise Funds:
Civic Facilities Fund
$12.666.772
Parking Fund
$3.785.000
Stormwater Fund
$6,158.022
■ Internal Service Funds:
Risk Management Fund
$18.296.337
School Fund:
General Fund
$184.929.907
Food Services Fund
$9,902.318
Given under my hand this 20th day of May, 2020.
Cecelia F. McCoy, City Clerk
NOTE TO PUBLISHER:
Please publish in full, block style, with 18 point type for the heading and 12 point type for the body,
once in The Roanoke Times Virginia Section on Wednesday, May 20, 2020.
Please send publisher's affidavit to:
Please send bill to:
Cecelia F. McCoy, City Clerk
Room 456, Municipal Building
Roanoke, VA 24011
Lesha VanBuren
Budget Analyst
215 Church Avenue, S. W., Room 357
Roanoke, VA 24011
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
CITY OF ROANOKE
Attn AMELIA C MERCHANT
NOEL C. TAYLOR MUNICIPAL BUILDING, ROOM
456
215 CHURCH AVENUE, S.W.
ROANOKE, VA 24011
Account Number
6012830
Date
April 27, 2020
Date Category Description Ad Size Total Cost
05/06/2020 Any- Virginia ROA NOTICE OF PROPOSED REAL PROPERTY TAX INCREASE 3 x 0.00 IN 2,135.80
Publisher of the
Roanoke Times
I, (the undersigned) an authorized representative of the
Roanoke Times, a daily newspaper published in Roanoke, in the
State of Virginia, do certify that the annexed notice NOTICE OF
PROPOSED REAL P was published in said newspapers on the
following dates:
04/27/2020
The First insertion being given ... 04/27/2020
Newspaper reference: 0001086818
Billing Representative
Sworn to and subscribed before me this Monday, April 27, 2020
Notary Public KI m barl Y 6 HarrIc
State of Virginia
County of Hanover
My Commission expires
NOTARY PUBLIC
Commonti;aaith of Virginis
Notary Registration Number 356753
C �,mmission Explree January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
NOTICE OF PROPOSED REAL
PROPERTYTAX INCREASE
Pursuant to Section 58.1.3321, Code of
Virginia (1950), as amended, notice is
hereby given that the City of Roanoke
Proposes to increase property tax
levies.
I. Assessment Increase: The total
assessed value of real property,
excluding additional assessments due
to new construction or improvements
to property, exceeds last year's total
assessed value of real property by 3.59
percent.
2. Lowered Rate Necessary to Offset
Increased Assessment: The tax rate
that would levy the same amount of
real estate tax as last year, when
multiplied by the new total assessed
value of real estate with the exclusions
mentioned above, would be $1112 per
$100.00 of assessed value. This rate
will be known as the "lowered tax
rate."
3. Effective Rate Increase: The City of
Roanoke proposes to adopt a tax rate
of $112 per $100.00 of assessed value.
The difference between the lowered
tax rate and the proposed tax rate
would be $•008 per $100.00, or 0.67
percent This difference will be known
as the "effective tax rate increase."
Individual property taxes may,
however, increase at a percentage
greater than or less than the above
percentage.
4. Proposed Total Budget Increase:
Based on the proposed real property
tax rate and changes in other revenues,
the total budget of the City of Roanoke
will exceed last year's budget by not
more than 2.0 percent
S. Statement with respect to the
Proposed Budget for FY 2021: The City
of Roanoke's proposed budget for FY
2021 referenced in Paragraph No. 4
above is based on the proposed real
property tax rate, together with other
Potential changes to existing revenue
sources. This is an estimate only. The
City's actual budget for FY 2021 may be
less than the City's FY 2020 adopted
budget by as much as 2.0 percent, or
may exceed the City's FY 2020 adopted
budget by as much as 2.0 percent
A public hearing on the "effective tax
rate increase" will be held on
Thursday, May 28, 2020, at 7:10 P.m., or
as soon thereafter as the matter may
be heard, in City Council Chamber, Noel
C. Taylor Municipal Building, 215
Church Avenue, S.W., Roanoke,
Virginia. All persons desiring to be
heard shall be accorded an opportunity
to present oral testimony within such
reasonable time limits as shall be
determined by City Council.
It you are a person with a disability
who needs accommodations for this
public hearing, please contact the City
Clerk's Office, 853.2541, by 12:00 noon,
Tuesday, May 26, 2020. Given under my hand this 27th day of
April 2020.
Cecelia F. McCoy
City Clerk
NOTICE OF PROPOSED REAL
INCREASE
PROPERTY TAX
Pursuant to Section 58.1 -3321, Code of Virginia (1950), as amended, notice is hereby
given that the City of Roanoke proposes to increase property tax levies.
Assessment Increase: The total assessed value of real property, excluding
additional assessments due to new construction or improvements to property,
exceeds last year's total assessed value of real property by 3.59 percent.
2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate that would
levy the same amount of real estate tax as last year, when multiplied by the new total
assessed value of real estate with the exclusions mentioned above, would be $1.212
per $100.00 of assessed value. This rate will be known as the "lowered tax rate."
3. Effective Rate Increase: The City of Roanoke proposes to adopt a tax rate of $1.22
per $100.00 of assessed value. The difference between the lowered tax rate and the
proposed tax rate would be $.008 per $100.00, or 0.67 percent. This difference will
be known as the "effective tax rate increase." Individual property taxes may,
however, increase at a percentage greater than or less than the above percentage.
4. Proposed Total Budget Increase: Based on the proposed real property tax rate and
changes in other revenues, the total budget of the City of Roanoke will exceed last
year's budget by not more than 2.0 percent.
5. Statement with respect to the Proposed Budget for FY 2021- The City of Roanoke's
proposed budget for FY 2021 referenced in Paragraph No. 4 above is based on the
proposed real property tax rate, together with other potential changes to existing
revenue sources. This is an estimate only. The City's actual budget for FY 2021 may
be less than the City's FY 2020 adopted budget by as much as 2.0 percent, or may
exceed the City's FY 2020 adopted budget by as much as 2.0 percent.
A public hearing on the "effective tax rate increase" will be held on Thursday, May 28,
2020, at 7:10 p.m., or as soon thereafter as the matter may be heard, in City Council
Chamber, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia. All persons desiring to be heard shall be accorded an opportunity to present oral
testimony within such reasonable time limits as shall be determined by City Council. This
public hearing may be conducted by electronic communication means due to the COVID-
19 pandemic disaster, as permitted by Virginia Code Sections 2.2- 3708.2(A)(3) and 15.2-
1413, Ordinance No. 41703- 032720, and Resolution No. 41704- 032720. Citizens wishing
to address City Council must sign -up with the City Clerk's Office by emailing
clerk @roanokeva.gov or calling (540) 853 -2541 by 4:00 p.m., on May 28, 2020. Citizens
who register will be provided information to present their testimony via electronic
communications means.
A copy of the proposed ordinance is available at roanokeva.gov /cityclerk or by contacting
the City Clerk at (540) 853 -2541 or via email at clerk(a�roanokeva.gov.
If you are a person with a disability who needs accommodations for this public hearing,
please contact the City Clerk's Office, (540) 853 -2541, by 12:00 noon, Tuesday, May 26,
2020.
Given under my hand this 27th day of April 2020.
Cecelia F. McCoy
City Clerk
Notice to Publisher:
Please print as a block ad in the Virginia Section of The Roanoke Times on Monday, April
27, 2020. Please ensure that the block ad occupies at least 1/8 of the page and the title
of the block ad is 18 -point type.
Please send certification of publication to:
Cecelia F. McCoy, City Clerk
Noel C. Taylor Municipal Building, Room 456
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Please send the invoice for publication to:
Amelia Merchant, Director
Department of Finance
Noel C. Taylor Municipal Building, Room 357
215 Church Avenue, S.W.
Roanoke, Virginia 24011
COPY OF LEGAL
Refer to
enclosed
copy
RE: INV. #D -12837
ertificate of Publication
The ROANOKE TRIBUNE
Phone: (540) 343 -0326
Claudia A, Whitworth, Editorlhiblisher
Stan Hale, Associate Editor
Mailing Address: P.O. Box 6021- Roanoke, VA 24017
Business Address: 2318 Melrose Ave., N.W. - Roanoke, VA
This is to certify that the enclosed Notice of Proposed Real Prop-
erty Tax Increase, was published for one week in The ROANOKE
TRIBUNE, a news -paper published in the City /County of Roanoke,
State of Virginia, and having a general circulation in said City /County
commencing on the 30-1' day of April, 2020 and that the charge for
same was $344.00. Given under my hand, this 1ST day of May, 2020.
ASSOCIATE EDITOR
City Of Roanoke, Clerks Office
Attn: Cecelia E McCoy
215 Church Ave. SW, Rm 456 The R DA N U � ,
Roanoke, VA 24011 2318 Melrose Ave., NW Roanoke, VA 24017 540 - 343 -0326 •Fax 343.7366
Date: 05 /01/20 Inv. D -12837 Making and Recording Black History Since 1939
Caption Dates Runs Size Size Code Number Net Rate Net
Any questions in reference to this invoice contact Stan Hale 343 -0326 - Net 30 Days copy of invoice with payment or include invoice # on check. Thanks!!
c: GR
NOTICE OF PROPOSED REAL PROPERTY TAX INCREASE
Pursuant to Section 58.1 - 3321, Code of Virginia (1950), as amended, notice is hereby given that
the City of Roanoke proposes to increase property tax levies.
1. Assessment Increase: The total assessed value of real property, excluding additional
assessments due to new construction or improvements to property, exceeds last year's total
assessed value of real property by 3.59 percent.
2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate that would levy the
same amount of real estate tax as last year, when multiplied by the new total assessed
value of real estate with the exclusions mentioned above, would be $1.212 per $100.00 of
assessed value. This rate will be known as the "lowered tax rate."
3. Effective Rate Increase: The City of Roanoke proposes to adopt a tax rate of $1.22 per $100.00
of assessed value. The difference between the lowered tax rate and the proposed tax rate
would be $.008 per $100.00, or 0.67 percent. This difference will be known as the "effective
tax rate increase." Individual property taxes may, however, increase at a percentage greater
than or less than the above percentage.
4. Proposed Total Budget Increase: Based on the proposed real property tax rate and changes
in other revenues, the total budget of the City of Roanoke will exceed last year's budget by
not more than 2.0 percent.
5. Statement with respect to the Proposed Budget for FY 2021: The City of Roanoke's proposed
budget for FY 2021 referenced in Paragraph No. 4 above is based on the proposed real
property tax rate, together with other potential changes to existing revenue sources. This
is an estimate only. The City's actual budget for FY 2021 may be less than the City's FY
2020 adopted budget by as much as 2.0 percent, or may exceed the City's FY 2020 adopted
budget by as much as 2.0 percent.
A public hearing on the "effective tax rate increase" will be held on Thursday, May 28, 2020, at
7:10 p.m., or as soon thereafter as the matter may be heard, in City Council Chamber, Noel C.
Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. All persons desiring to be
heard shall be accorded an opportunity to present oral testimony within such reasonable time
limits as shall be determined by City Council. This public hearing may be conducted by electronic
communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code
Sections 2.2- 3708.2(A)(3) and 15.2 -1413, Ordinance No. 41703 - 032720, and Resolution No.
41704 - 032720. Citizens wishing to address City Council must sign -up with the City Clerk's Office by
emailing clerk @roanokeva.gov or calling (540) 853 -2541 by 4:00 p.m., on May 28, 2020. Citizens
who register will be provided information to present their testimony via electronic communications
means.
A copy of the proposed ordinance is available at roanokeva.gov /cityclerk or by contacting the City
Clerk at (540) 853 -2541 or via email at clerk0roanokeva.sov. If you are a person with a disability
who needs accommodations for this public hearing, please contact the City Clerk's Office,
(540) 853 -2541, by 12:00 noon, Tuesday, May 26, 2020.
Given under my hand this 30th day of April 2020.
Cecelia F. McCoy
City Clerk
The Roanoke Times
Roanoke, Virginia
Affidavit of Publication
CITY OF ROANOKE - PLANNING BUILD
215 CHURCH AVE SW
ROOM 305
ROANOKE, VA 24011
Account Number
6005113
Date 71
May 22, 2020
Date Category Description Ad Size Total Cost
05117/2020 Any -Main ROA LEGAL 3 x 0.00 IN 3,256.20
Publisher of the
Roanoke Times
1, (the undersigned) an authorized representative of the
Roanoke Times, a daily newspaper published in Roanoke, In the
State of Virginia, do certify that the annexed notice LEGAL was
published in said newspapers on the following dates:
05111!2020
The First insertion being given ... 05/11/2020
Newspaper reference: 0001090935
Billing Representative
Sworn to and subscribed before me this Friday, May 22, 2020
C
Notary Public Klmb•rly 9. Harrlc
NOTARY PURL IC
State of Virginia Ccmmonwealttl of Virginia
NMary Registration Number 355753
County of Hanover flrmmission Expires January 31.2021
My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
by 12:00 noon EDT on Monday, May 25,
2020. Citizens who register will be pro-
vided information to present their tes-
timony via electronic communications
means in the event the public hearing
will be conducted using electronic
communications means. For furtherin.
formation about the meeting, or to
comment on or to inquire about the
Recommended 2020.2021 HUD Funds
Budget and 2020 -2024 HUD 5 Year Con-
solidated Plan, contact the Community
Resources Division at (540) 853 -6404.
Given under my hand this 11th day of
May, 2020.
Cecelia F. McCoy, City Clerk
ed Plan and FY 20.21 HUD Funds budget
at its regularly scheduled meeting to
NOTICE OF PUBLIC HEARING AND
be held on Monday, June 15, 2020.
PUBLIC COMMENT PERIOD
CITY OF ROANOKE
Complete copies of the 2020.2024 5
PROPOSED 2020 -2024 HUD 5 YEAR CON.
Year Consolidated Plan, which includes
SOLIDATED PLAN AND 2020 -2021 HUD
the 2020.2021 HUD Funds budget, are
FUNDS BUDGET
available for public Inspection begin.
ning Monday. May 11, 2020, at the City
Clerk's Office, Room 456 South, Noel C.
Effective Monday, May 11, 2020, a 30
Taylor Municipal Building, 215 Church
day public comment period is open to
Avenue S.W., Roanoke; the HUD Com-
encourage residents and stakeholders
munity Resources Division Office,
of the City of Roanoke (City) for com-
Room 305 North, Noel C. Taylor Munici.
ments related to the proposed uses of
pal Building, 215 Church Avenue, S.W.,
U.S. Department of Housing and Urban
Roanoke- City Library Main Branch at
Development (HUD) funds for eligible
706 S. Jefferson Street S.W., Roanoke;
activities to be undertaken by the City
and the Roanoke Redevelopment and
during the period covered in the City's
Housing Authority, 2624 Salem Turn -
proposed 2020 -2024 5 Year Consolidat-
pike, NA Roanoke. Should these loca-
ed Plan utilizing Community Develop-
tions not be accessible to the public
ment Block Grant (CDBG), HOME In.
due to the COVID -19 pandemic disas.
vestment Partnership Program (HOME)
ter, hard copies can be made available
and Emergency Solutions Grant (ESG)
by contacting Keith Holland, Communi.
funds. Additionally, the City will also
ty Resources Administrator at (540) 853.
receive CDBG -CV and ESG -CV funds to
6404 or keith.holland@roanokeva.gov.
address community needs related to
The Proposed 2020.2024 HUD 5 Year
direct response and recovery from the
Consolidated Plan and the 2020.2021
impact of COVID -19. Total funding will
HUD Funds budget are also available
include the HUD Funds budget for the
on the City's main website at www.roa
fiscal period beginning July 1, 2020 and
nokeva.gov, and the City's social media
concluding on June 30, 2021, as a part
websites at www.facebOok.com/Roano
of the 2020 -2024 5 Year Consolidated
keVa. twitter.com /city_of_rcanoke,
Plan that will be submitted by the City
and Www.lnstagram.com/city—ofLroan
to HUD prior to August 16, 2020. Com-
oke.
ments on the HUD Funds budget or
HUD 5 Year Consolidated Plan may be
The Recommended 2020 -2021 HUD
made by citizens and other interested
Funds Budget is as follows:
stakeholders by phone, email, or mail.
Interested parties are not required to
give identifying information when sub-
REVENUE:
mitting comments for the Consolidated
CDBG 2020 -2021 Entitlement Grant
Plan. The 30 day public comment peri-
$1,795,505
od will conclude on Friday, June 12,
CDBG -CV 2020 -21 Grant
2020, at 5:00 p.m.
1,056,225
CDBG Prior Year Carry -over and Pro,
Pursuant to 24 CFR 91.105, notice is al-
gram Income 320,000
so hereby given that on Thursday, May
HOME 2020.2021 Entitlement Grant
28, 2020, at 7:20 p.m., or as soon there-
676,053
after as the matter may be heard, the
HOME Prior Year Carry-over and Pro -
City Council of Roanoke, Virginia, will
gram Income 70,000
meet in the City Council Chamber, 4th
ESG 2020.2021 Entitlement Grant
Floor, Noel C. Taylor Municipal Build-
152,376
ing, 215 Church Avenue, S.W., Roanoke,
Virginia, or by electronic communica-
ESG -CV 2020.21 Grant
226,917
tion means as described below, for the
purpose of holding a public hearing on
TOTAL ESTIMATED REVENUE
the City's Proposed 2020 -2024 5 Year
$4,297,076
Consolidated Plan and FY 20.21 HUD
Funds budget All persons shall be af.
forded an opportunity to speak and
RECOMMENDED EXPENDITURES:
state their views concerning all aspects
Housing Development $1,335,961
of the proposed plan and FY 20 -21 HUD
Neighborhood Development
Funds budget This public hearing may
1,141,778
be conducted by electronic communi-
Economic Development 450,000
cation means due to the COVID -19 pan-
Public Services613,850
demic disaster, as permitted by Virgin-
Homeless Services 379,293
is Code Sections 2.2- 3708.2(A)and 15.2-
Planning and Administration
1413, Amendment 28 to House Bill (HB)
376,194
29 which allow local public bodies to
hold virtual public meetings and con-
TOTAL RECOMMENDED EXPENDITURES
duct regular business during the COVID-
$4,297,076
19 pandemic disaster without a quo-
rum of the public body or any member
Citizens wishing to address City Coun-
of the governing board physically as-
cil must sign -up with the City Clerk's
sembled atone location, Ordinance No.
Office by emailing clerkod,roanokeva.go
41703- 032720, and Resolution No. 41704-
v or by calling (540) 853 -2541 by 4:00
032720. Written comments of Interest.
P.m., on May 28, 2020. Individuals with
ed persons will be received by the City
a disability needing an accommodation
Clerk at any time prior to the hearing.
should contact the City Clerk's office
City Council will vote to approve the
Proposed 2020 -2024 5 Year Consolidat-
by 12:00 noon EDT on Monday, May 25,
2020. Citizens who register will be pro-
vided information to present their tes-
timony via electronic communications
means in the event the public hearing
will be conducted using electronic
communications means. For furtherin.
formation about the meeting, or to
comment on or to inquire about the
Recommended 2020.2021 HUD Funds
Budget and 2020 -2024 HUD 5 Year Con-
solidated Plan, contact the Community
Resources Division at (540) 853 -6404.
Given under my hand this 11th day of
May, 2020.
Cecelia F. McCoy, City Clerk
I
NOTICE OF PUBLIC HEARING AND PUBLIC COMMENT PERIOD
CITY OF ROANOKE
PROPOSED 2020 -2024 HUD 5 YEAR CONSOLIDATED PLAN AND 2020 -2021 HUD FUNDS
BUDGET
Effective Monday, May 11, 2020, a 30 day public comment period is open to encourage residents and
stakeholders of the City of Roanoke (City) for comments related to the proposed uses of U.S. Department of
Housing and Urban Development (HUD) funds for eligible activities to be undertaken by the City during the
period covered in the City's proposed 2020 -2024 5 Year Consolidated Plan utilizing Community Development
Block Grant (CDBG), HOME Investment Partnership Program (HOME) and Emergency Solutions Grant
(ESG) funds. Total funding will include the Recommended HUD Funds budget for the fiscal period beginning
July 1, 2020 and concluding on June 30, 2021, as a part of the 2020 -2024 5 Year Consolidated Plan that will
be submitted by the City to HUD prior to August 16, 2020. Comments on the HUD Funds budget or HUD 5
Year Consolidated Plan may be made by citizens and other interested stakeholders by phone, email, or mail.
Interested parties are not required to give identifying information when submitting comments for the
Consolidated Plan. The 30 day public comment period will conclude on Friday, June 12, 2020, at 5:00 p.m.
Pursuant to 24 CFR 91.105, notice is also hereby given that on Thursday, May 28, 2020, at 7:20 p.m., or as
soon thereafter as the matter may be heard, the City Council of Roanoke, Virginia, will meet in the City
Council Chamber, 4 "' Floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., Roanoke,
Virginia, or by electronic communication means as described below, for the purpose of holding a public
hearing on the City's Proposed 2020 -2024 5 Year Consolidated Plan and Recommended FY 2020 -2021 HUD
Funds budget. All persons shall be afforded an opportunity to speak and state their views concerning all
aspects of the proposed plan and FY 2020 -2021 HUD Funds budget. This public hearing may be conducted
by electronic communication means due to the COVID -19 pandemic disaster, as permitted by Virginia Code
Sections 2.2- 3708.2(A) and 15.2 -1413, Amendment 28 to House Bill (HB) 29 (2020 Session), Ordinance No.
41703- 032720, and Resolution No. 41704- 032720. Written comments of interested persons will be received
by the City Clerk at any time prior to the hearing. City Council will vote to approve the Proposed 2020 -2024 5
Year Consolidated Plan and Recommended FY 2020 -2021 HUD Funds budget at its regularly scheduled
meeting to be held on Monday, June 15, 2020.
Complete copies of the 2020 -2024 5 Year Consolidated Plan, which includes the 2020 -2021 HUD Funds
budget, are available for public inspection beginning Monday, May 11, 2020, at the City Clerk's Office, Room
456 South, Noel C. Taylor Municipal Building, 215 Church Avenue S.W., Roanoke; the HUD Community
Resources Division Office, Room 305 North, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W.,
Roanoke; City Library Main Branch at 706 S. Jefferson Street S.W., Roanoke; and the Roanoke
Redevelopment and Housing Authority, 2624 Salem Turnpike, NW, Roanoke. Should these locations not be
accessible to the public due to the COVID -19 pandemic disaster, hard copies can be made available by
contacting Keith Holland, Community Resources Administrator at (540) 853 -6404 or
keith.holland(eeroanokeva gov_. The Proposed 2020 -2024 HUD 5 Year Consolidated Plan and the
Recommended 2020 -2021 HUD Funds budget are also available on the City's main website at
www.roanokeva gov, and the City's social media websites at www.facebook.com/RoanokeVa,
twitter.com/city of roanoke, and www.instagram.com/city_of roanoke.
The Recommended 2020 -2021 HUD Funds Budget is as follows:
REVENUE:
CDBG 2020 -2021 Entitlement Grant
$1,795,505
CDBG Prior Year Carry-over and Program Income
320,000
HOME 2020 -2021 Entitlement Grant
HOME Prior Year Carry-over and Program Income
676,053
ESG 2020 -2021 Entitlement Grant
70,000
152,376
TOTAL ESTIMATED REVENUE
$3,013,934
RECOMMENDED EXPENDITURES:
Housing Development $1,335,961
NeighborhoodDevelopment 1,041,778
Economic Development 0
Public Services 107,625
Homeless Services 152,376
Planning and Administration 376.194
TOTAL RECOMMENDED EXPENDITURES $3,013,934
Citizens wishing to address City Council must sign -up with the City Clerk's Office by emailing
clerk @roanokeva.gov or by calling (540) 853 -2541 by 4:00 p.m., on Thursday, May 28, 2020. Individuals with
a disability needing an accommodation should contact the City Clerk's office by 12:00 noon EDT on Tuesday,
May 26, 2020. Citizens who register will be provided information to present their testimony via electronic
communications means in the event the public hearing will be conducted using electronic communications
means. For further information about the meeting, or to comment on or to inquire about the Recommended
2020 -2021 HUD Funds Budget and Proposed 2020 -2024 HUD 5 Year Consolidated Plan, contact the
Community Resources Division at (540) 853 -6404.
Given under my hand this 11 II' day of May, 2020.
Cecelia F. McCoy, CMC, City Clerk
NOTE TO ROANOKE TIMES:
Please publish this notice in The Roanoke Times for one day, Monday, May 11,
2020.
Publish in full, block style. The size of the title must be 16 font type, with the
remainder in 12 font type, This notice may not appear in that portion of the
newspaper reserved for legal notices and classified advertisements.
For questions regarding this notice contact Keith Holland, Department of
Planning, Building and Development, 853 -6404.
Send publisher's affidavit to: Cecelia F. McCoy, City Clerk
Room 456, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 2401 1 -1 536
Send bill to: Keith Holland
Dept. of Planning, Building and Development
Community Resources Division
Room 305 North, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011-1536